Oracle Financials for India User Guide

Oracle Financials for India User Guide
Oracle® Financials for India
User Guide
Release 12.1
Part No. E13658-03
August 2010
Oracle Financials for India User Guide, Release 12.1
Part No. E13658-03
Copyright © 2006, 2010, Oracle and/or its affiliates. All rights reserved.
Primary Author: Shivranjini Krishnamurthy
Contributing Author: Mathew Daniel, Sanjay Mall
Contributor: Shekhar Jadhav, Narasimha Pai, Srinivas Gadde, Pavan Raparla, Mallikarjuna Gupta
Bhogavalli, R. Sivaramakrishnan, Anand Krishnan
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Contents
Send Us Your Comments
Preface
1
India Local Inventory
Miscellaneous Transactions Overview..................................................................................... 1-1
Inventory & WIP Transactions Overview................................................................................ 1-1
Organization Information......................................................................................................... 1-3
Managing India Local Inventory............................................................................................ 1-16
RG - I Register Entry............................................................................................................... 1-16
RG 23 Register Entry............................................................................................................... 1-20
Apply Time Extension............................................................................................................. 1-24
Master Organization RG Consolidation................................................................................. 1-25
View Register Balance............................................................................................................. 1-26
View Item Definition.............................................................................................................. 1-27
Outside Processing Transaction.............................................................................................. 1-27
Processing Inter Organization Transfer Transactions............................................................1-31
Reports..................................................................................................................................... 1-39
2
India Local Purchasing
Defining Tax Overview............................................................................................................. 2-1
Outside Processing Transactions.............................................................................................. 2-6
Receiving Corrections............................................................................................................. 2-21
Mass Tax Update..................................................................................................................... 2-22
Transactions Handled............................................................................................................. 2-23
Encumbrance Accounting....................................................................................................... 2-26
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Setting Up India Local Purchasing......................................................................................... 2-29
Managing Purchasing Transactions........................................................................................ 2-36
Receiving Corrections............................................................................................................. 2-46
Using India - Mass Tax Update............................................................................................... 2-46
Receipts (Localized)................................................................................................................. 2-50
India Localization Receipt Details.......................................................................................... 2-57
Inquiry..................................................................................................................................... 2-70
Retroactive Pricing.................................................................................................................. 2-74
Reports..................................................................................................................................... 2-77
3
India Local Payables
eTDS Returns............................................................................................................................ 3-1
Bill of Entry (BOE)..................................................................................................................... 3-2
Capture Personal Ledger Account (PLA) Payment................................................................... 3-4
Tracking of Sales Tax Forms Issues.......................................................................................... 3-5
Third Party Taxes - Additions to Fixed Assets......................................................................... 3-5
Defining TCS Authority........................................................................................................... 3-6
Managing TDS Transactions.................................................................................................... 3-6
Service Type Review............................................................................................................... 3-13
BOE Invoices........................................................................................................................... 3-15
PLA Invoices/Payment............................................................................................................ 3-21
Using Sales Tax Declaration Forms - Issue Tracking............................................................. 3-23
India - FA Mass Additions...................................................................................................... 3-31
Define Invoice Tolerance Limits.............................................................................................3-32
View / Resubmit / Delete Error Tax Lines.............................................................................. 3-33
Reports..................................................................................................................................... 3-34
Account Payables Standalone Invoice.................................................................................... 3-46
4
India Local Order Management
Sales Order India Localized...................................................................................................... 4-1
Fulfilled Orders India Localized...............................................................................................4-5
Sales Order Returns India Localized........................................................................................ 4-6
AR3A Form Receipt Tracking................................................................................................... 4-7
Concurrents............................................................................................................................... 4-8
Managing Order Management Transactions.......................................................................... 4-15
Reports..................................................................................................................................... 4-42
5
India Local Receivables
Transactions (Localized) Overview.......................................................................................... 5-1
Managing TCS Trasactions....................................................................................................... 5-4
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TCS Settlement.......................................................................................................................... 5-7
Tracking of ST Forms Receipts............................................................................................... 5-13
AR 3A Form Receipt Tracking Overview............................................................................... 5-14
RG Consolidation.................................................................................................................... 5-17
Supplementary Transactions Overview................................................................................. 5-20
Duty Drawback Processing..................................................................................................... 5-39
TDS Certificates Received Overview..................................................................................... 5-40
Setting Up Concurrent Programs............................................................................................ 5-42
Managing Receivables Transactions...................................................................................... 5-53
Using Sales Tax Declaration Forms - Receipt Tracking......................................................... 5-61
Reports..................................................................................................................................... 5-70
6
India Local Fixed Assets
Fixed Asset Depreciation Calculation.......................................................................................6-1
Transactions............................................................................................................................... 6-2
Reports....................................................................................................................................... 6-5
7
Trading Functionality
Trading Functionality Overview.............................................................................................. 7-1
Match Receipts Localized Overview......................................................................................... 7-2
Transactions............................................................................................................................... 7-5
Reports..................................................................................................................................... 7-15
8
India Local Projects
Projects Costing......................................................................................................................... 8-1
Solution Flow....................................................................................................................... 8-1
Integrating with Purchasing................................................................................................ 8-2
Integrating with Payables.................................................................................................... 8-5
Integrating with Inventory...................................................................................................8-9
India Local Projects Billing....................................................................................................... 8-9
Setting Up Projects Billing Tax Defaults and Preferences.................................................. 8-10
Enter events or expenditures and distribute costs in Oracle Projects.................................8-13
Generate draft revenue...................................................................................................... 8-13
Generate Draft Invoices..................................................................................................... 8-13
Credit Memos and Foreign Currency Invoices.................................................................. 8-21
9
India Local iProcurement
India Local iProcurement Overview......................................................................................... 9-1
Processing iProcurement Transactions..................................................................................... 9-3
v
Requisitions............................................................................................................................... 9-4
Purchase Orders......................................................................................................................... 9-5
Receiving................................................................................................................................... 9-6
Reports....................................................................................................................................... 9-8
10
India Local iSupplier
iSupplier Overview................................................................................................................. 10-1
Processing iSupplier Transactions.......................................................................................... 10-4
Buyer Actions.......................................................................................................................... 10-9
11
India Local Advanced Pricing
Advanced Pricing Overview................................................................................................... 11-1
Assessable Value..................................................................................................................... 11-2
A
India Local Inclusive Tax
India Local Inclusive Tax.......................................................................................................... A-1
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Send Us Your Comments
Oracle Financials for India User Guide, Release 12.1
Part No. E13658-03
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vii
Preface
Intended Audience
Welcome to Release 12.1 of the Oracle Financials for India User Guide.
This guide assumes you have a working knowledge of the following:
•
The principles and customary practices of your business area.
•
Computer desktop application usage and terminology
If you have never used Oracle E-Business Suite, we suggest you attend one or more of
the Oracle E-Business Suite training classes available through Oracle University.
See Related Information Sources on page x for more Oracle E-Business Suite product
information.
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Structure
1 India Local Inventory
2 India Local Purchasing
3 India Local Payables
4 India Local Order Management
5 India Local Receivables
6 India Local Fixed Assets
7 Trading Functionality
8 India Local Projects
9 India Local iProcurement
10 India Local iSupplier
11 India Local Advanced Pricing
A India Local Inclusive Tax
Related Information Sources
This document is included on the Oracle E-Business Suite Document Library, which is
supplied in the Release 12 DVD Pack. You can download soft-copy documentation as
PDF files from the Oracle Technology Network at http://otn.oracle.com/documentation,
or you can purchase hard-copy documentation from the Oracle Store at
http://oraclestore.oracle.com. The Oracle E-Business Suite Documentation Library
Release 12 contains the latest information, including any documents that have changed
significantly between releases. If substantial changes to this book are necessary, a
revised version will be made available on the online documentation CD on My Oracle
Support.
If this guide refers you to other Oracle E-Business Suite documentation, use only the
Release 12 versions of those guides.
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For a full list of documentation resources for Oracle E-Business Suite Release 12, see
Oracle E-Business Suite Documentation Resources, Release 12, My Oracle Support
Document 394692.1.
Online Documentation
All Oracle E-Business Suite documentation is available online (HTML or PDF).
•
PDF - PDF documentation is available for download from the Oracle Technology
Network at http://otn.oracle.com/documentation.
•
My Oracle Support Knowledge Browser - The My Oracle Support Knowledge
Browser lets you browse the knowledge base, from a single product page, to find all
documents for that product area. Use the Knowledge Browser to search for
release-specific information, such as FAQs, recent patches, alerts, white papers,
troubleshooting tips, and other archived documents.
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Oracle eBusiness Suite Electronic Technical Reference Manuals - Each Electronic
Technical Reference Manual (eTRM) contains database diagrams and a detailed
description of database tables, forms, reports, and programs for a specific Oracle
E-Business Suite product. This information helps you convert data from your
existing applications and integrate Oracle E-Business Suite data with non-Oracle
applications, and write custom reports for Oracle E-Business Suite products. Oracle
eTRM is available on My Oracle Support
Related Guides
You should have the following related books on hand. Depending on the requirements
of your particular installation, you may also need additional manuals or guides.
Oracle E-Business Suite Installation Guide: Using Rapid Install:
This book is intended for use by anyone who is responsible for installing or upgrading
Oracle E-Business Suite. It provides instructions for running Rapid Install either to carry
out a fresh installation of Oracle E-Business Suite Release 12, or as part of an upgrade
from Release 11i to Release 12. The book also describes the steps needed to install the
technology stack components only, for the special situations where this is applicable.
Oracle E-Business Suite Upgrade Guide: Release 11i to Release 12:
This guide provides information for DBAs and Applications Specialists who are
responsible for upgrading a Release 11i Oracle E-Business Suite system (techstack and
products) to Release 12. In addition to information about applying the upgrade driver,
it outlines pre-upgrade steps and post-upgrade steps, and provides descriptions of
product-specific functional changes and suggestions for verifying the upgrade and
reducing downtime.
Oracle E-Business Suite Patching Procedures:
This guide describes how to patch the Oracle E-Business Suite file system and database
using AutoPatch, and how to use other patching-related tools like AD Merge Patch,
OAM Patch Wizard, and OAM Registered Flagged Files. Describes patch types and
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structure, and outlines some of the most commonly used patching procedures. Part of
Maintaining Oracle E-Business Suite, a 3-book set that also includes Oracle E-Business
Suite Maintenance Utilities and Oracle E-Business Suite Maintenance Procedures.
Oracle E-Business Suite Maintenance Utilities:
This guide describes how to run utilities, such as AD Administration and AD
Controller, used to maintain the Oracle E-Business Suite file system and database.
Outlines the actions performed by these utilities, such as monitoring parallel processes,
generating Applications files, and maintaining Applications database entities. Part of
Maintaining Oracle E-Business Suite, a 3-book set that also includes Oracle E-Business
Suite Patching Procedures and Oracle E-Business Suite Maintenance Procedures.
Oracle E-Business Suite Maintenance Procedures:
This guide describes how to use AD maintenance utilities to complete tasks such as
compiling invalid objects, managing parallel processing jobs, and maintaining snapshot
information. Part of Maintaining Oracle E-Business Suite, a 3-book set that also includes
Oracle E-Business Suite Patching Procedures and Oracle E-Business Suite Maintenance
Utilities.
Oracle E-Business Suite Concepts:
This book is intended for all those planning to deploy Oracle E-Business Suite Release
12, or contemplating significant changes to a configuration. After describing the Oracle
E-Business Suite architecture and technology stack, it focuses on strategic topics, giving
a broad outline of the actions needed to achieve a particular goal, plus the installation
and configuration choices that may be available.
Oracle E-Business Suite Multiple Organizations Implementation Guide:
This guide describes the multiple organizations concepts in Oracle E-Business Suite. It
describes in detail on setting up and working effectively with multiple organizations in
Oracle E-Business Suite.
Oracle Assets User Guide:
This guide provides you with information on how to implement and use Oracle Assets.
Use this guide to understand the implementation steps required for application use,
including defining depreciation books, depreciation method, and asset categories. It
also contains information on setting up assets in the system, maintaining assets, retiring
and reinstating assets, depreciation, group depreciation, accounting and tax accounting,
budgeting, online inquiries, impairment processing, and Oracle Assets reporting. The
guide explains using Oracle Assets with Multiple Reporting Currencies (MRC). This
guide also includes a comprehensive list of profile options that you can set to customize
application behavior.
Oracle Bills of Material User's Guide:
This guide describes how Oracle Manufacturing and Oracle Order Management use
bills of material to store lists of items that are associated with a parent item and
information about how each item is related to its parent. Oracle Manufacturing
supports standard, model, option class, and planning bills of material.
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Oracle Cash Management User Guide:
This guide describes how to use Oracle Cash Management to clear your receipts, as well
as reconcile bank statements with your outstanding balances and transactions. This
manual also explains how to effectively manage and control your cash cycle. It provides
comprehensive bank reconciliation and flexible cash forecasting.
Oracle E-Business Tax User Guide:
This guide describes the entire process of setting up and maintaining tax configuration
data, as well as applying tax data to the transaction line. It describes the entire
regime-to-rate setup flow of tax regimes, taxes, statuses, rates, recovery rates, tax
jurisdictions, and tax rules. It also describes setting up and maintaining tax reporting
codes, fiscal classifications, tax profiles, tax registrations, configuration options, and
third party service provider subscriptions. You also use this manual to maintain
migrated tax data for use with E-Business Tax.
Oracle E-Business Tax Implementation Guide:
This guide provides a conceptual overview of the E-Business Tax, tax engine, and
describes the prerequisite implementation steps to complete in other applications in
order to set up and use E-Business Tax. The guide also includes extensive examples of
setting up country-specific tax requirements.
Oracle Financials and Oracle Procurement Functional Upgrade Guide: Release 11i to
Release 12:
This guides provides detailed information about the functional impacts of upgrading
Oracle Financials and Oracle Procurement products from Release 11i to Release 12. This
guide supplements the Oracle E-Business Suite Upgrade Guide: Release 11i to Release
12.
Oracle Financials Concepts Guide:
This guide describes the fundamental concepts of Oracle Financials. The guide is
intended to introduce readers to the concepts used in the applications, and help them
compare their real world business, organization, and processes to those used in the
applications.
Oracle Financials Country-Specific Installation Supplement:
This guide provides general country information, such as responsibilities and report
security groups, as well as any post-install steps required by some countries.
Oracle Financials for India Implementation Guide:
This guide provides information on how to implement Oracle Financials for India. Use
this guide to understand the implementation steps required for application use,
including how to set up taxes, tax defaulting hierarchies, set up different tax regimes,
organization and transactions.
Oracle Financials Glossary:
The glossary includes definitions of common terms that are shared by all Oracle
Financials products. In some cases, there may be different definitions of the same term
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for different Financials products. If you are unsure of the meaning of a term you see in
an Oracle Financials guide, please refer to the glossary for clarification. You can find the
glossary in the online help or in the Oracle Financials Implementation Guide.
Oracle General Ledger Implementation Guide:
This guide provides information on how to implement Oracle General Ledger. Use this
guide to understand the implementation steps required for application use, including
how to set up Accounting Flexfields, Accounts, and Calendars.
Oracle General Ledger Reference Guide:
This guide provides detailed information about setting up General Ledger Profile
Options and Applications Desktop Integrator (ADI) Profile Options.
Oracle General Ledger User's Guide:
This guide provides information on how to use Oracle General Ledger. Use this guide
to learn how to create and maintain ledgers, ledger currencies, budgets, and journal
entries. This guide also includes information about running financial reports.
Oracle HRMS Implementation Guide
This guide includes modular implementation flowcharts and checklists to assist with
our project planning. It contains a summary of the sequence of recommended steps for
implementing Oracle HRMS. The Oracle Human Resources and Oracle Payroll User's
Guides contains full instructions for each implementation step.
Oracle Inventory User's Guide:
This guide describes how to define items and item information, perform receiving and
inventory transactions, maintain cost control, plan items, perform cycle counting and
physical inventories, and set up Oracle Inventory.
Oracle Order Management User's Guide:
This guide describes how to enter and process various types of orders in Order
Management. It also provides information on the key integration points like workflow,
pricing, shipping, receivables. Order Management receives detailed item information
from the Inventory application and price list information from the Pricing application.
Orders and returns can be entered manually or imported through an EDI, CRM, or
external source. Once in the system the order is ready to be pick released and shipped,
if needed by the Shipping application. It can then proceed through the AutoInvoice
program into the Oracle Receivables application to be invoiced. All of the accounting
information is transferred to the General Ledger by the Inventory and Receivables
applications.
Oracle Order Management Implementation Manual:
The Oracle Order Management Suite enables you to capture orders from multiple
channels, price orders, check product availability, schedule fulfillment, plan shipments,
ship deliveries, and track shipments. The Oracle Order Management Suite consists of: a)
Oracle Order Management; b) Oracle Shipping Execution; c) Basic Pricing.
Oracle Payables User Guide:
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This guide describes how to use Oracle Payables to create invoices and make payments.
In addition, it describes how to enter and manage suppliers, import invoices using the
Payables open interface, manage purchase order and receipt matching, apply holds to
invoices, and validate invoices. It contains information on managing expense reporting,
procurement cards, and credit cards. This guide also explains the accounting for
Payables transactions.
Oracle Payables Implementation Guide:
This guide provides you with information on how to implement Oracle Payables. Use
this guide to understand the implementation steps required for how to set up suppliers,
payments, accounting, and tax.
Oracle Payables Reference Guide:
This guide provides you with detailed information about the Oracle Payables open
interfaces, such as the Invoice open interface, which lets you import invoices. It also
includes reference information on purchase order matching and purging purchasing
information.
Oracle Payments Implementation Guide:
This guide describes how Oracle Payments, as the central payment engine for the
Oracle E-Business Suite, processes transactions, such as invoice payments from Oracle
Payables, bank account transfers from Oracle Cash Management, and settlements
against credit cards and bank accounts from Oracle Receivables. This guide also
describes how Oracle Payments is integrated with financial institutions and payment
systems for receipt and payment processing, known as funds capture and funds
disbursement, respectively. Additionally, the guide explains to the implementer how to
plan the implementation of Oracle Payments, how to configure it, set it up, test
transactions, and how use it with external payment systems.
Oracle Payments User Guide:
This guide describes how Oracle Payments, as the central payment engine for the
Oracle E-Business Suite, processes transactions, such as invoice payments from Oracle
Payables, bank account transfers from Oracle Cash Management, and settlements
against credit cards and bank accounts from Oracle Receivables. This guide also
describes to the Payment Administrator how to monitor the funds capture and funds
disbursement processes, as well as how to remedy any errors that may arise.
Oracle Process Manufacturing Process Execution User's Guide:
The OPM Process Execution application lets you track firm planned orders and
production batches from incoming materials through finished goods. Seamlessly
integrated to the Product Development application, Process Execution lets you convert
firm planned orders to single or multiple production batches allocate ingredients,
record actual ingredient usage, and then complete and close production batches.
Production inquiries and preformatted reports help you optimize inventory costs while
maintaining a high level of customer satisfaction with on time Delivery of high quality
products. The OPM Process Execution User's Guide presents overviews of the tasks and
responsibilities for the Production Supervisor and the Production Operator. It provides
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prerequisite setup in other applications, and details the windows, features, and
functionality of the OPM Process Execution application.
Oracle Purchasing User's Guide:
This guide describes how to create and approve purchasing documents, including
requisitions, different types of purchase orders, quotations, RFQs, and receipts. This
guide also describes how to manage your supply base through agreements, sourcing
rules, and approved supplier lists. In addition, this guide explains how you can
automatically create purchasing documents based on business rules through integration
with Oracle Workflow technology, which automates many of the key procurement
processes.
Oracle Receivables User Guide:
This guide provides you with information on how to use Oracle Receivables. Use this
guide to learn how to create and maintain transactions and bills receivable, enter and
apply receipts, enter customer information, and manage revenue. This guide also
includes information about accounting in Receivables. Use the Standard Navigation
Paths appendix to find out how to access each Receivables window.
Oracle Receivables Implementation Guide:
This guide provides you with information on how to implement Oracle Receivables.
Use this guide to understand the implementation steps required for application use,
including how to set up customers, transactions, receipts, accounting, tax, and
collections. This guide also includes a comprehensive list of profile options that you can
set to customize application behavior.
Oracle Receivables Reference Guide:
This guide provides you with detailed information about all public application
programming interfaces (APIs) that you can use to extend Oracle Receivables
functionality. This guide also describes the Oracle Receivables open interfaces, such as
AutoLockbox which lets you create and apply receipts and AutoInvoice which you can
use to import and validate transactions from other systems. Archiving and purging
Receivables data is also discussed in this guide.
Oracle Shipping Execution User's Guide:
This guide describes how to set up Oracle Shipping Execution to process and plan your
trips, stops and deliveries, ship confirmation, query shipments, determine freight cost
and charges to meet your business needs.
Oracle Trading Community Architecture User Guide:
This guide describes the Oracle Trading Community Architecture (TCA) and how to
use features from the Trading Community Manager responsibility to create, update,
enrich, and cleanse the data in the TCA Registry. It also describes how to use Resource
Manager to define and manage resources.
Oracle Trading Community Architecture Administration Guide:
This guide describes how to administer and implement Oracle Trading Community
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Architecture (TCA). You set up, control, and manage functionality that affects data in
the TCA Registry. It also describes how to set up and use Resource Manager to manage
resources.
Oracle Trading Community Architecture Reference Guide:
This guide contains seeded relationship types, seeded Data Quality Management data,
D&B data elements, Bulk Import interface table fields and validations, and a
comprehensive glossary. This guide supplements the documentation for Oracle Trading
Community Architecture and all products in the Oracle Customer Data Management
family.
Oracle Trading Community Architecture Technical Implementation Guide:
This guide explains how to use the public Oracle Trading Community Architecture
application programming interfaces (APIs) and develop callouts based on Oracle
Workflow Business Events System (BES). For each API, this guide provides a
description of the API, the PL/SQL procedure, and the Java method, as well as a table of
the parameter descriptions and validations. For each BES callout, this guide provides
the name of the logical entity, its description, and the ID parameter name. Also
included are setup instructions and sample code.
Integration Repository
The Oracle Integration Repository is a compilation of information about the service
endpoints exposed by the Oracle E-Business Suite of applications. It provides a
complete catalog of Oracle E-Business Suite's business service interfaces. The tool lets
users easily discover and deploy the appropriate business service interface for
integration with any system, application, or business partner.
The Oracle Integration Repository is shipped as part of the E-Business Suite. As your
instance is patched, the repository is automatically updated with content appropriate
for the precise revisions of interfaces in your environment.
Do Not Use Database Tools to Modify Oracle E-Business Suite Data
Oracle STRONGLY RECOMMENDS that you never use SQL*Plus, Oracle Data
Browser, database triggers, or any other tool to modify Oracle E-Business Suite data
unless otherwise instructed.
Oracle provides powerful tools you can use to create, store, change, retrieve, and
maintain information in an Oracle database. But if you use Oracle tools such as
SQL*Plus to modify Oracle E-Business Suite data, you risk destroying the integrity of
your data and you lose the ability to audit changes to your data.
Because Oracle E-Business Suite tables are interrelated, any change you make using an
Oracle E-Business Suite form can update many tables at once. But when you modify
Oracle E-Business Suite data using anything other than Oracle E-Business Suite, you
may change a row in one table without making corresponding changes in related tables.
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If your tables get out of synchronization with each other, you risk retrieving erroneous
information and you risk unpredictable results throughout Oracle E-Business Suite.
When you use Oracle E-Business Suite to modify your data, Oracle E-Business Suite
automatically checks that your changes are valid. Oracle E-Business Suite also keeps
track of who changes information. If you enter information into database tables using
database tools, you may store invalid information. You also lose the ability to track who
has changed your information because SQL*Plus and other database tools do not keep a
record of changes.
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1
India Local Inventory
This chapter covers the following topics:
•
Miscellaneous Transactions Overview
•
Inventory & WIP Transactions Overview
•
Organization Information
•
Managing India Local Inventory
•
RG - I Register Entry
•
RG 23 Register Entry
•
Apply Time Extension
•
Master Organization RG Consolidation
•
View Register Balance
•
View Item Definition
•
Outside Processing Transaction
•
Processing Inter Organization Transfer Transactions
•
Reports
Miscellaneous Transactions Overview
You can use the Miscellaneous Transactions to register effect of Inventory movements
on Excise Registers. You can record Inventory Issues and Receipts to and from
production using Miscellaneous Issue/Receipt (RG Update) and the respective Excise
Inventory Registers are updated with these transactions.
Inventory & WIP Transactions Overview
Oracle Financials for India supports certain transactions to track movement of Excise
Goods. Whenever there is a Transaction using Excise goods is created from the
India Local Inventory 1-1
following features supported by Base Application, then Oracle Financials for India
updates Excise Quantity Registers - RG 1 in case of finished goods, RG 23 A for raw
materials and RG 23 C Part 1 for capital goods. Following is a list of such transactions
and their impact on Excise Registers:
Transaction
Type
RMIN
CCIN
FGIN
CGIN
OTIN
Miscellaneous
Receipt RG
Update
RG 23A Part 1
RG 1
RG 1
RG 23C Part 1
NA
Miscellaneous
Issue RG Update
RG 23A Part 1
First RG 23A
Part 1, then RG 1
RG 1
RG 23C Part 1
NA
Cycle Count
Adjustment.
RG 23A Part 1
RG 23A Part 1
RG 1
NA
NA
Physical
Inventory
Adjustment.
RG 23A Part 1
RG 23A Part 1
RG 1
RG 23C Part 1
NA
Move Order
Issue
RG 23A Part 1
RG 1
RG 1
RG 23 C Part 1
NA
WIP Component
Return.
RG 23A Part 1
RG 1
RG 1
NA
NA
WIP Assembly
Completion.
RG 23A Part 1
RG 1
RG 1
NA
NA
WIP Assembly
Return.
RG 23A Part 1
RG 1
RG 1
NA
NA
WIP Negative
Component
Issue.
RG 23A Part 1
RG 1
RG 1
NA
NA
WIP Negative
Component
Return.
RG 23A Part 1
RG 1
RG 1
NA
NA
WIP Scrap
Transaction.
RG 23A Part 1
RG 1
RG 1
NA
NA
1-2 Oracle Financials for India User Guide
Transaction
Type
RMIN
CCIN
FGIN
CGIN
OTIN
Staging transfer
of a sales order
RG 23A Part 1
RG 1
RG 1
NA
NA
Organization Information
Defining VAT Journal Sources and Categories
Journal Sources need to be defined to transfer VAT Related Accounting entries to
General Ledger.
VAT GL Entries created from PO-Receiving Transactions, Source would be 'Purchasing'
and Category would be 'Receiving India'.
Value Added Taxes on Transaction
This section provides details on the implication of Value Added Taxes on transactions.
VAT Defaulting & Calculation
VAT Taxes default on following documents
•
Purchase Requisitions
•
Internal Requisitions
•
Request for Quotations
•
Quotations
•
Purchase Orders
•
PO Releases
•
PO Receipts
•
ISO Receipts
•
RMA Receipts
Current Tax defaulting and calculation capabilities of Oracle Financials for India Tax
Engine can handle these requirements. Tax defaulting and calculation happens based
on Tax Setups. Appropriate setup of Tax Codes, Tax Categories with Precedence and
Item Categories will ensure appropriate Tax defaulting and Calculation.
India Local Inventory 1-3
Added Tax Recovery Process
VAT Taxes applicable to a Purchase Transactions can be recovered to set-off the VAT
Liability arising from the Sale of Goods arising in the course of intra-state trade. This
section provides details of the VAT Recovery process.
The new VAT recovery enhancement supports recovery of taxes at various intervals
and with variable recovery amount over each installment. With this enhancement, you
can also default the first installment terms and details of other subsequent installments.
For detailed information, please refer to Define Claim Terms in the Oracle Financials for
India Implementation Guide.
Claim VAT - During Receipt creation
VAT Tax Amounts included in the Purchase transaction can be recovered on Receipt of
VAT Invoice from the Supplier. This document can be received either with the Receipt
of Material or at a later stage. If the document is received along with the material then,
the user has an option to enter the VAT Invoice details by opening the Claim Details
window through the Receipts India Local window.
To open the Claim Details window while creating the Receipt, click on Claim VAT on
the Receipt India Local screen.
•
You should have frozen the Tax lines and amounts before you open
the Claim Details screen.
If you have any Tax modifications pending, click 'No'. On clicking 'Yes' Claim Details
will open.
The field wise description of the form is given below for ready reference.
Field Description
Description
Receipt Header Block
In this block you would see the List of Receipts that
meet your query criteria. In case you have opened
this Form from Receipts India Local Screen, only the
current Receipt would appear in this block.
In this block you can view Total of VAT Recoverable
Amount. Of which how much is recovered, the VAT
Invoice details would appear in this Block
1-4 Oracle Financials for India User Guide
Field Description
Description
Claim Status
VAT Claim status would be displayed here.
Following would be the distinct statuses:
1.Not Claimed: This value would appear if none of
the Receipt lines are processed
2. Full Claimed: This status would appear if VAT on
all the lines are claimed.
3. Partial Claimed: This status would appear when
only some of the lines are claimed.
4. Non Claimable: This status would appear when all
the lines are not eligible for claim and all of them are
marked as not claimable.
Receipt Number
Receipt Number is displayed here
Recoverable Amount
This field reflects the Total of Recoverable VAT Tax
amounts applicable to the Receipt.
Important: All Tax Types Assigned to the VAT
Regime would be considered as VAT Taxes.
Recovered Amount
This field displays the Total of VAT Amount
Recovered so far.
In the following cases Recovered Amount would not
be equal to the Recoverable Amount:
1. When you have processed claim for any of the
Receipt Lines.
2. When only some of the Receipt lines are Recovered
3. Based on the claim terms only a part of the VAT
Amount is recovered
India Local Inventory 1-5
Field Description
Description
Invoice No.
This field would display the VAT Invoice Number.
In the following scenarios, no value would be
displayed in this field:
1. You have not specified VAT Invoice Number for
any of the fields
2. More than one VAT Invoice Number has been
specified for the Invoice Lines.
Invoice Date
VAT Invoice Date is displayed here. The date would
be displayed only when the VAT Invoice Number is
displayed.
Party
If the VAT Invoice is received from a Supplier who is
different from the PO supplier, you would enter the
Party on the Receipt Lines. Such Party would be
shown in this field. However, if this value is not
distinct for all lines, the field would not display any
value.
Such Party would be shown in this field.
However, if this value is not distinct for all lines, the
field would not display any value.
Party Site
The Site corresponding to the VAT Supplier Site
would be displayed here.
If this value is not distinct for all lines, the field would
not display any value.
Total Lines
Displays Number of Receipt lines.
Lines W/O VAT Details
Displays lines without VAT Invoice Details
Query Lines Block
Use this block to query for specific Receipt Lines.
Item Class
Select a Item Class from the LOV only when you
would like to view and process lines of a specific Item
Class
Item Name
Select a Item Name from the LOV only when you
would like to view and process lines of a specific
item.
1-6 Oracle Financials for India User Guide
Field Description
Description
Lines W/O VAT Details
Check this box only when you would like to view
lines that do not have VAT Invoice Number and Date.
Claim Status
Select a specific Claim Status from the LOV. All lines
with the matching status would be selected.
Query Lines
Click this button to Query all Lines with values
matching those entered in this block
Populate Defaults Block
Specify values here that should be defaulted on all
Receipt Lines that are being queried.
Processing Action
Select a processing action that should be stamped on
all lines that are queried.
You can select from the following options:
1.
2.
3.
Claim: This implies that the lines will be claimed
in the next claim process.
Not Claimable: This status indicates that the lines
will not be eligible for claim.
Pending: By marking lines as pending, you are
indicating that these lines would remain in
pending status and would be separated from the
claim process.
Invoice No.
Specify a value that should be stamped on to the
Invoice Number field of all selected lines
Invoice Date
Specify a value that should be stamped on to the
Invoice Date field of all selected lines
Party
This field displays the PO Vendor Name. If the
Vendor providing the VAT Invoice is different from
the PO Vendor then, select appropriate value here.
Party Site
This field displays the PO Vendor Site. If the Vendor
Site providing the VAT Invoice is different from the
PO Vendor/Site then, select appropriate value here.
India Local Inventory 1-7
Field Description
Description
Populate Defaults
Click this button to populate all the selected lines
with the values entered in this block
Receipt Lines
All Receipt Lines with matching query criteria would
be displayed here
Item Name
Item Name is displayed here.
Item Class
Item Class as assigned for the combination of VAT
Regime and Item would be displayed here
Claim Status
Claim Status of the Line would be displayed here. If
the status is not populated using Populate Defaults
block, user needs to specify the status for each line.
Following are the details of each claim status:
1.
2.
3.
4.
Processing Action
Not Claimed: This implies that the line is eligible
for claim process. But is not yet claimed.
Not Claimable: This status indicates that the line
is not eligible for claim.
Partial Claimed: Implies that the line is partially
claimed.
Full Claimed: Indicates that the line has been
completed processed.
In this field, select from one of the following
processing action.
1. Claim: This would imply that the lines would be
claimed in the next claim process.
2. Not Claimable: This status would indicate that the
lines would not be eligible for claim.
3. Pending: By marking lines as pending, you are
indicating that these lines would remain in pending
status and would be separated from the claim
process.
1-8 Oracle Financials for India User Guide
Field Description
Description
Claim Term
Displays the default Claim Term. User has an option
to change this until the line has been processed for
Claim.
Invoice No.
Specify The VAT Invoice Number here.
Invoice Date
Specify a Invoice Date here.
Party
This field displays the PO Vendor Name. If the
Vendor providing the VAT Invoice is different from
the PO Vendor then, select appropriate value here.
Party Site
This field displays the PO Vendor Site. If the Vendor
Site providing the VAT Invoice is different from the
PO Vendor/Site then, select appropriate value here.
Recoverable Amount
This field reflects the Total of Recoverable VAT Tax
Amounts applicable to the Receipt Line.
Important: All Tax Types Assigned to the VAT
Regime would be considered as VAT Taxes.
Recovered Amount
This field displays the Total of VAT Amount
Recovered so far.
In the following cases Recovered Amount would not
be equal to the Recoverable Amount:
1. When you have processed claim for any of the
Receipt Lines.
2. When only some of the Receipt lines are recovered
3. Based on the claim terms only a part of the VAT
Amount is recovered
Net Quantity
This value displays Receipt Quantity net of Returned
and Correction Quantity.
Receive Qty.
Quantity received is shown here. This is before
correction and returned quantity.
Correct Rcv. Quantity
Correct of Receive Quantity is displayed here.
India Local Inventory 1-9
Field Description
Description
RTV Quantity
Quantity returned to Supplier is displayed here
Correct RTV Qty.
This field displays Correction to quantity returned to
Vendor
[]
Enter line-specific additional detail and Save.
Tax Details Tab
This tab displays Tax Amount details.
Only taxes of the Type assigned to the Regime
Registration are displayed here
Tax Type
Tax Type is displayed here.
Tax Name
Tax Name is displayed here
Recoverable Amount
Amount of Tax that can be recovered is displayed
here
Recoverable Amount
This field displays the Tax Amount that is already
recovered
Installment Details Tab
This tab displays the Installment Details.
Installment No.
Displays Sequence Number; Starting with 1 and
incremented by 1 for each record
Scheduled Date
Displays the Date on which the record would be
available for VAT Recovery
Installment Amount
Displays the Equal Installment Amount that would
be eligible for recovery as on the scheduled date
Status
Displays the Claim Status of the line. If the
installment is claimed then, the Status would be
'Claimed'. If the installment is not yet claimed, the
Status would be set to 'Not Claimed'
Claim VAT After Creating Receipt
If the VAT Invoice details are not entered while creating the Receipt, the option is to
enter these details by accessing the Claim VAT screen through the Menu Option. The
1-10 Oracle Financials for India User Guide
Options available would be the same as those when the form is Opened through the
Receipts localized screen. However, here the user has an option to query for Multiple
Receipts based on the options in the query-find screen.
Field Description
Description
Regime
The value in this field would be "Value Added Tax"
Organization
Displays the current Organization from the profile
Location
Select the Location from the LOV
Receipt Type
Select from the following Values
PO: Purchase Receipt
RMA: Customer Receipt
ISO: Internal Receipt
Party
Select a Supplier Name here
Receipt From Date
Specify a date here. This would restrict the Receipts to
those created after this Date
Receipt to Date
Specify a Date here. This would restrict the Receipts to
those created before this Date
Claim Status
Select a Claim Status from the LOV
Following are the details of each claim status
1. Not Claimed: This implies that the line is eligible for
Claim Process, but is not yet claimed.
2. Not Claimable: This status would indicate that the
line is not be eligible for Claim.
3. Partial Claimed: Implies that the line is partially
claimed.
3. Full Claimed: Indicates that the line has been
completed processed.
Item Class
Select an Item Class from the LOV. Only those Receipt
Lines with this Item Class specified here would be
fetched
India Local Inventory 1-11
Field Description
Description
Receipt Number
Specify a specific Receipt Number here. Only lines
related to the Receipt would be returned
VAT Manual Entry
Manual Entry Transactions for VAT may be used for passing Adjustment entries (both
VAT Repository / Accounting) for VAT Recovery / VAT Liability transactions done in
the P2P and O2C Cycles. VAT Recovery / VAT Liability, VAT Payment transactions can
also be created directly using this window
This functionality is provided as a means for handling exceptional scenarios in your
business process that necessitate capturing of such transactions outside the normal
transaction cycles.
On saving the transaction system will generate a transaction number. If the 'Generate
Invoice Number' flag is checked, system will generate the VAT Invoice number as well.
System also generates appropriate accounting entries / VAT repository entries for the
transactions.
You will use the following screen to do manual entries related to Service Tax.
Navigation: India Local Purchasing > VAT/Service Tax > Transactions > Manual Entry
Field Description
Description
Header Section
All the Transaction details are captured in the Header
Section.
Regimes
Select VAT Regime
Organization Type
Select Inventory Organization for VAT
Organization Name
Select Organization from LOV. LOV contains all
Organizations where Oracle Financials for India is
installed.
Transaction Number
An Auto generated Number for each manual transaction
successfully performed.
Location Name
Organization Location is displayed here.
1-12 Oracle Financials for India User Guide
Field Description
Description
Transaction Type
Select Transaction type. LOV contains:
1. Recovery
2. Adjustment Recovery
3. Liability
4. Adjustment Liability
5. Payment
Transaction Date
Select Transaction Date. Transaction Date has to be
more than the last Settlement Date and less than the
Current System Date.
Party Type
Select Party Type. LOV contains:
1. Vendor
2. Customer
3. Tax Authority
You should select Vendor based on the Transaction
Type. For e.g. if the Transaction Type is Recovery, you
will fill in Vendor details in the 'Party Details' section
and similarly if the Transaction Type is liability, you
will fill in Customer details in the 'Party Details' section.
In case you are capturing VAT payment through this
screen then you should select Tax Authority in 'Party
Details'.
Party Name
Select Party Name
Party Site
Select Party Site.
Invoice Number
Number of Invoice issued by the party.
Invoice Date
Date of Invoice issued by the party.
Item Class
You can select Item Class here.
Item Name
You can select the Item here
India Local Inventory 1-13
Field Description
Description
Tax Details block
In this block you will enter Tax information related to
the transaction.
Tax Type
Select Tax Type.
LOV containing:
1. Value Added Tax
2. Turnover Tax
3. Purchase Tax
4. Entry Tax
5. Octroi - IND
You should select the appropriate tax types. You can
choose multiple tax types.
Parent Tax Type
This field will display the Parent Tax Type that has been
setup for a Child Tax in the Regime setup.
Assessable Value
Enter Assessable Value for the transaction. Assessable
Value for Child Tax will default as Value of Parent Tax.
Rate (%)
Enter Rate of Tax.
Tax Amount
Calculated Amount based on Assessable Value and Rate
of Tax.
Adjustment Account
Select Adjustment Account where the amount needs to
be adjusted.
Remarks
Enter Remarks, if any.
[]
Enter line-specific additional detail and Save.
Payment of VAT can also be captured through the Manual Entry Screen.
On saving the transaction system will generate a Transaction Number.
Note: You can view the GL drilldown accounting entries using the
Show transactions button on the Tools menu of the Manual Entry form
1-14 Oracle Financials for India User Guide
Value Added Tax Accounting
This section provides an overview on the Tax Accounting process. Following figure
depicts the Accounting required for VAT Taxes. Tax Accounting happens along with
base transaction accounting. This varies when the Tax is deferred and can be recovered
or the liability arises only on happening of a particular Accounting event in the future.
For example, VAT Recovery is on Receipt of Supplier VAT Invoice. So is the
Accounting. In such cases, the actual Recovery happens on claiming VAT through after
Receiving Supplier Invoice and Liability accounting happens on generating the VAT
Invoice for Customs.
Once the transaction has passed through the Recovery and Liability event, the next
phase would be settlement. The total of recovered amount (net of transferred amounts)
is what remains to set-off against the Tax Liability under the Regime. The Net Liability
is settled by making a payment to the Tax Authority.
This process is applicable to all taxes in Procure to Pay (P2P) and Order to Cash (O2C)
Cycles.
Accounting Entries
Accounting for VAT Taxes would be done in two phases. The first would be on the
Purchasing and the second would be on Sale event. On initial Purchase and Sale event,
the VAT Tax would be Debited/Credited to an Interim Account. This Debit/Credit to
Interim Account would be reversed on to Recovery/Liability accounts on
Recovery/Liability event.
VAT Repository
All transactions that lead to VAT Recovery or Liability or adjustment to the same would
update the VAT Repository. You can use this repository for meeting the reporting
requirements specific to the state.
Following events update the VAT Repository:
1. Claim VAT
2. Process VAT Installments
3. Return to Vendor after VAT Claim
4. VAT Invoice Generation based on
•
Shipment
•
AR Transaction Completion
5. Manual Entry following transaction types
•
Recovery
India Local Inventory 1-15
•
Recovery Adjustments
•
Liability
•
Liability Adjustment
6. Settlement
Managing India Local Inventory
This section elaborates on the effect of Transactions that can be handled through Oracle
Financials for India Inventory.
Transactions
The Miscellaneous transaction form has been customized to accommodate the RG
Register entries through a separate transaction type.
In Oracle Financials for India, navigate to Transactions > Miscellaneous Transaction.
Additional types of 'Miscellaneous Issue (RG update)' and 'Miscellaneous Receipt (RG
update)' are introduced under Oracle Financials for India. However, there is No change
in the Transaction Lines window.
The only difference between Miscellaneous Issue/Receipt (RG Update) and
Miscellaneous Issue/Receipt is that the respective Excise Inventory Registers are
updated when the input material is issued from stores to the production or finished
goods / input material is received back into stores from production.
RG - I Register Entry
This is a view / entry form that can be used to view/enter the Manual RG-I Transaction.
RG -I Register is the daily stock account for all excisable products. It displays on query
all the transactions that have an entry in the RG-I Register. Each Inventory Organization
will be considered, as an Excise Unit and the user need to specify the Organization
Name and Location both for querying & for making manual entries into the register.
Querying can be done based on certain fields on the Entry Block and also Transaction
Details block.
In Oracle Financials for India, navigate to Transactions > RG Registers > RG1 Register
Entry.
The field wise description of RG-I Register and its feature are given here for your ready
reference. The following fields are to be entered by the user for manual Entry. Based on
your requirement, specify any one of the following fields to View/Enter a Manual Entry
in the Register.
1-16 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Operating Unit
(Required)
EDIT
Use needs to select the Operating
Unit from the LOV.
HELP
PICK
Organization
(Required)
EDIT
PICK
HELP
The user needs to specify the
Inventory Organization name
from LOV for which the Manual
Excise Entry is going to be
accounted. The user needs to
specify a Inventory Organization
for which he wants to view the
RG-I Register balance and
information.
Location
(Required)
EDIT
PICK
HELP
The user needs to specify the
Location
of
an
Inventory
Organization from LOV for which
Manual Excise Entry is going to
be accounted. The user needs to
specify a Location of an Inventory
Organization for which he wants
to view the RG-I Register balance
and information.
Serial No
It is system generated serial
number, which is generated
automatically after entering a
transaction.
Transaction Date
(Required)
The Transaction Date will be
entered here, If the user wants to
view the RG-I Register for a
particular day then he has to
specify the Transaction Date.
India Local Inventory 1-17
Field Description
Type
Action
Transaction Type
(Required)
EDIT
PICK
HELP
The Transaction Types are
Receipts, Issue, Inter-Org-Receipt,
Inter-Org-Issue,
Receipts
Adjustment, Issue Adjustment,
Production Receipts, Production
Issue and Customer Return. By
picking one the type, the user can
view/enter a RG-1 entries for that
type.
Item
(Required)
EDIT
PICK
HELP
The user needs to specify the Item
for which the receipts or issue
entry is going to be passed.
Customer/Vendor
Name Location
(Optional)
EDIT
PICK
HELP
Details such as Name as per
Vendor Site will be shown for
Receipt Transactions. For Manual
Entry these fields are optional. If
item is sold directly similar
details of Customer will be
shown.
Customer/Vendor site
(Optional)
EDIT
PICK
HELP
Details such as Vendor Site, will
be
shown
for
Receipt
Transactions. For Manual Entry
these fields are optional. If item is
sold directly similar details of
Customer Site will be shown.
Transaction
Block
(Required/Displ
ayed)
Detail
1-18 Oracle Financials for India User Guide
Description
This Block will have the
Transaction details with respect
to Reference Number, Packed
Quantity, Loose quantity, UOM
and Registers RG23A or RG23C
or PLA which has been used for
Issue. These can be entered by the
User while entering Manual RG-I
Entry. Please note for a
Transaction Type ' Issue', the
Excise Invoice Number will be
displayed in the Reference No
field.
Field Description
Type
Action
Description
Additional
Block
Detail
This Block will have the
Transaction details depending
upon the Transaction Type Issue,
Inter-Org-Issue,
Issue
Adjustment,
and
Customer
Return.
Excise Rate / Excise
Amount
in
the
Additional
Details
Block
These
fields
will
be
enabled/disabled
depending
upon the Issue Type in the
Additional Details block.
Excise Amount Block
This will be enabled only for
Issue related transactions while
entering a Manual Entry. Excise
Basic, Additional, Others , Excise
Cess, CVD Cess amount paid on
delivery of goods will be
displayed here.
Account
This will be enabled only for issue
related transactions to enter the
account code.
User need to take enough care to
ensure that proper GL Account is
selected for the transaction, as
selection
of
improper
GL
accounts will have far reaching
consequences
for
account
reconciliation.
Additional
Information Block
(Optional)
The user can enter the Purpose &
remarks regarding a Manual RG-I
entry.
Note: You can view the GL drilldown accounting entries using the
Show transactions button on the Tools menu of the Manual Entry form
India Local Inventory 1-19
RG 23 Register Entry
RG 23A Register
Adjustments/Manual entries in the CENVAT on inputs can be done in this register. All
excisable goods of item type RMIN and RMEX , and credits availed on inputs will be
accounted in this register
Important: This feature can also be used to upload the opening balances
for a newly created Organization.
RG 23C Register
Adjustments/Manual entries in the CENVAT on Capital Goods can be done in this
register. All excisable goods with item type CGIN and CGEX, and credits availed on
capital goods will be accounted in this Register
This RG23 Manual Entry form can be used for both view/enter RG 23A & C Part I & II
entries.
Navigate to this screen from Oracle Financials for India responsibility Registers > RG23
Register Entry.
Field Description
Type
Action
Organization
Required
EDIT
PICK
HELP
The user need to specify the
Inventory Organization name
from LOV in which RG23
Register entries are going to be
accounted. The user needs to
specify
an
Inventory
Organization for which he wants
to view the RG-23A & C Register
balance and information.
Location
Required
EDIT
PICK
HELP
The user needs to specify the
Location
of
an
Inventory
Organization from LOV in which
the RG23 entries are going to be
accounted. The user needs to
specify a Location of an
Inventory Organization for which
he wants to view the RG-23A & C
Register balance and information.
1-20 Oracle Financials for India User Guide
Description
Field Description
Type
Action
Description
Serial No
It is system generated Serial
Number
after
entering
a
transaction.
Transaction Date
Required
The Transaction Date will be
entered here and If the user
wants to view the RG-23A & C
Register for a particular day then
he has to specify the Transaction
Date.
Transaction Type
Required
EDIT
PICK
Issue Type
Optional
PICK
Select the destination of issue
here. If the destination of Issue is
within the country then, select
'Domestic'. Else, it should be
'Export'
Optional
Enter
Check this field if Excise Invoice
has to be generated for this
transaction.
This
will
be
applicable for issue transaction
alone.
Item
Required
EDIT
PICK
Customer/Vendor
Name
Optional
Enter
Enter Customer/Vendor Name
and make a Manual Entry in
RG-23 Register.
Customer/Vendor
Location
Optional
Enter
Enter Customer/Vendor Location.
Generate
Invoice
Excise
HELP
HELP
The Transaction Types are
Receipts,
Issue,
Inter-Org-Receipt,
Inter-Org-Issue,
Receipts
Adjustment, Issue Adjustment,
Production Receipts, Production
Issue; Customer return can be
entered here. By picking one the
types, the user can view all
RG-23A & C entries for that type.
The user needs to specify Item for
which the receipts/issue entry is
going to be passed.
India Local Inventory 1-21
Field Description
Type
Action
Description
Transaction
Block
Detail
This lock will have transaction
details like Reference Number,
Packed Quantity, Loose Quantity,
UOM and Registers RG23A or
RG23C or PLA, specific to the
transaction.
Additional
Block
Details
Union Budget 2000-2001 allows
instant credit on capital goods on
receipt to the tune of 50% and the
procedure of taking credit, only
on installation, is dispensed with.
These
tables/fields
are
maintained only for future
requirements. You can still use
these
fields
to
capture
information & the same would
not have an impact of RG23
Reports.
Verification Date
(Optional)
This field is relevant in RG 23C
for Capital Goods purchase.
Enter the verification date of the
Capital Item.
Installation Date
Optional
This field is relevant in RG 23C
for Capital Goods purchase.
Enter the Installation date of the
Capital Item.
Commission Date
Optional
This field is relevant in RG 23C
for Capital Goods purchase.
Enter the Commission date of the
Capital Item.
Brand Name
Optional
This field is relevant in RG 23C
for Capital Goods purchase.
Enter the Brand name of the
Capital Item.
Identification
Number
Optional
Enter Identification Number of
the Capital Item.
1-22 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Excise Amount Block
Displayed
None
Shows the amount of CENVAT
credit taken on inputs
Basic/Additional/Oth
ers
Displayed
EDIT
PICK
Additional CVD
Displayed
EDIT
PICK
HELP
Amount of Cess credit taken on
account of Basic and CVD Duty
on the items purchased &
received. This field will display
the amount of CENVAT credit
utilized for the dispatch of final
products.
Account
Required
EDIT
PICK
HELP
Enter the Account code to which
the credit taken on the inputs will
be debited in the General Ledger
and the sane account will be
credited when dispatches sent
out.
Place of Installation
Optional
Enter the location where the
Capital Item is installed.
Identification Mark
Optional
Enter a relevant Identification
mark of a capital item.
[]
Optional
EDIT
Enter line-specific
detail and Save.
Excise
Cess
Cess,
Remarks Block
CVD
HELP
Amount of MODVAT credit
taken on account of Basic,
Additional and other Excise Duty
on the items purchased &
received. This field will display
the amount of CENVAT credit
utilized for the dispatch of final
products.
Enter Additional CVD amount in
this column.
additional
You can enter relevant remarks
for RG23 Part-I & II register for
reference and correspondence
India Local Inventory 1-23
Note: You can view the GL drilldown accounting entries using the
Show transactions button on the Tools menu of the Manual Entry form
Apply Time Extension
Apply Time Extensions screen can be invoked to apply for additional time. In the case
of OSP from Inventory or Sales Returns Transactions if the Vendor wants some more
time means, he can invoke the time extensions screen & find the appropriate
information by entering the transaction type or the start & end date limits or by
entering both. He can apply for the time extension, he need. Then the due date is
automatically defaulted. It can either be applied or rejected by the appropriate
authority. In the case of rejection, the due date is cleared.
This screen can also be used for recording the additional time granted by the Excise
Authorities to Receive/Return goods under Rule 173 H and 173 L of the Central Excise
Rules.
As per the changes announced in Union Budget 2000-2001, there is no need to debit
duty while clearing goods for sub contracting operations under Rule 57 F (4). The
requirement for taking time extensions to bring the goods sent under 57 F (4) Challan
also stands withdrawn.
As per the current provisions of the Law, duty need to be debited only if the goods sent
for sub contracting operations are not received back within 180 days. Later if the goods
are received back, the duty debited can be availed. This requirement can be mapped
through Manual RG 23 Entries.
Though the requirement for recording the time extensions granted by the Excise
authorities does not exist, the form is maintained in the current release by considering
similar future requirements.
Navigation to India Localization > Transaction > Apply time Extension.
Field Description
Type
Action
Description
Trans Name
(Required)
ENTER
The user needs to pick up either
OSP Transaction or Sales return.
Vendor/Customer
Name
(Required)
EDIT HELP
PICK
The user need to enter valid
Customer/Vendor Name.
User Ref. No.
(Optional)
EDIT HELP
PICK
Reference No. can be entered
here. The user need to enter valid
Customer/Vendor Name.
After querying the OSP or Sales Transaction, the user can enter extended time limit for a
1-24 Oracle Financials for India User Guide
transaction and create a record then the due date gets extended by using the below
mentioned form.
Navigation to India Localization > Transaction > Apply time Extension.
Trans Name, Vendor Name, User Ref No., Trans Date, Original Due Date Extended Due
date is displayed as per referenced transaction.
Field Description
Type
Action
Description
Sl. No.
(Required)
Sl. No. is a system generated Serial
No.
Ext Days
(Required)
You can enter Number of Days for
Extension.
Status
(Required)
PICK
Select Status from drop list. The
Options available are Applied,
Approved and Rejected. Initially it
will be applied. It can be changed to
Approved or Rejected.
Due Date
(Displayed)
Display only field giving the Due
Date after applying the Time
Extension.
Master Organization RG Consolidation
If Multiple Organizations are defined within the same Excise Registered premises, user
can opt to identify One Organization & Location Combination as "Master Organization"
and all other Organizations needs to be treated as Child Organizations and should have
the reference of the master Organization based on ECC code. In such type of setup, the
Master Organization will be the Organization at which all excise registers should be
generated.
The master child relationship among the Organization and location are used only to
generate consolidated excise registers at Master Organization level. You need to submit
'India Master Org RG' request set in order to get Excise Registers consolidated at Master
Organization.
Steps for running the Master Organization RG Consolidation:
•
Ensure that proper setup is done to establish the relationship between the Master
and Child Organizations. Please note that the Master Organization flag should be
ticked in the Organization-Location record of the Master Organization.
•
Organization Location defined, as Master Organization should be a Dummy
India Local Inventory 1-25
Organization only used for Excise Reporting. No transactions should be done in the
Master Organization Location directly.
•
Master Organization Consolidation request set could be run at periodic intervals
depending on the reporting requirements.
Master Org RG Entries Request Set
Navigate to Inventory > Reports > All > Request Set > Master Org RG Entries to run the
request set. This request set consists of 4 requests, one each for consolidation RG23 A, C,
PLA and RG1 Registers. Parameters for each of the requests are same:
Organization (Required) PICK HELP
Name of the Master Organization is to be given in this parameter.
Location (Required) PICK HELP
Name of the Master Organization Location is to be given in this parameter
After completion of the Request Set, the consolidated RG Entries and balances shall be
available at the Master Organization Location. This request set is only a program to
copy and consolidate the Child Organization records. Normal RG reports shall have to
be used for viewing and printing the RG reports for the Master Organization. The
entries for individual Child Organizations shall still be available and if required reports
could be obtained for Child Organizations as well.
View Register Balance
This section gives us details of the various Register balances.
The user can view the Excise Registers RG23A Part-II, RG23C Part-II and PLA balances
through this form.
Transactions RG Registers View Register Balance
After specifying the Operating Unit, Inventory Organization Name, Location and
currency the user will get Excise Register balances in the Balances Block.
RG23A Part-II balance represents the balance available on Account of credit availed on
Inputs.
RG23 A CESS Amount represents the balance available on Account of credit availed on
Inputs.
RG23C Part-II balance represents the balance available on account of credits availed on
capital goods.
RG23 C CESS Amount represents the balance available on Account of credit availed on
capital goods
PLA Register represents the balance available in PLA Register.
1-26 Oracle Financials for India User Guide
PLA CESS represents the cess balance available in PLA Register.
View Item Definition
This view form has been designed to find the relevant Tax Information for an Item. Item
definition provides the Localization information for an item with respect to Tax
applicability for an Inventory Organization Location.
By invoking the screen India Local Find Item Information we can find the Tax
Information relating to Localization. Items - Item Definition.
Field Description
Type
Action
Description
Organization Scope
(Required)
EDIT HELP
PICK
User can select Organization
scope which to enter Items
definition. The Quick pick for
Organization scope are Single or
Single with Master or All
Organizations.
Organization
(Optionally
Required)
EDIT HELP
PICK
When the user has Single or
Single with Master Organization
Scope then he need to pickup the
Inventory Organization from the
LOV.
Item/Description
(Required)
EDIT HELP
PICK
Select the item from LOV for
which you want to view the Item
definition.
Localization Info
India Local Item Information
form is invoked by opening the
Localization Info Button and the
information are defaulted from
the Master Item regarding the
Excise Flag, Modvat Flag, Item
Class, Item Folio and Item Tariff.
The Standard Applications Item Information form can be invoked by clicking the Open
button in this form and view the item categories, attributes and Revision details.
Outside Processing Transaction
Outside Processing (OSP) may happen in two circumstances:
1.
Where processing is done without any additional material being input by the OSP
India Local Inventory 1-27
Vendor
2.
Where processing is done with additional use of materials
The case where additional material are used by the Vendor, the transaction is not being
covered under Excise Rule 57(F)
Under Rule 57(F) of Excise, material may be sent outside the factory for processing on
payment of specified percentage (presently 10%) of the value of the goods, which can be
reversed provided the goods comeback within the specified (180) number of days. No
additional material is permitted to be added by the vendor to ensure that the value
addition relates to labor only.
The above provisions of Excise pertaining to debiting ( 10% of the material cost as ) duty
and reversing the same once the OSP material is received back in total held goods only
upto 31-March-2000. W.E.F 01-April-2000, there is no need to keep a manual track on
overdue issues i.e those pending for more than 180 days. The duty on such issues has to
be calculated manually and debited to the duty paying register through RG 23 Manual
Entry Screen.
Basic Business Needs
The India Local OPM outside functionality satisfies the following requirements of
Tracking Goods sent for Outside Processing:
•
Track Issue of Process Material
•
Track Receipt of Process Material
•
Select Payment Register at the time of Issue and Receipt
Major Features
Maintenance of details of 57F(4).
User is provided with facility to maintain the details of 57F(4) and select Payment
Registers at the time of Issue and Receipt of Process Material.
Prerequisites:
•
A Production batch should be created giving all the issue and receivable items and
WIP warehouse should be defined as on OSP warehouse in the Warehouse
Attributes Form.
•
A Purchase Order for conversion charges should be attached to the above
production batch in the Purchasing Module.
•
The credit entries can be passed only after receiving the last consignment of
material even if the material is received in batches (staggered delivery). In India
Local OPM this can happen only when the OSP batch is closed.
1-28 Oracle Financials for India User Guide
Outside Processing Transaction
By using India Local OPM features, issue and receipt of goods for subcontracting can be
tracked based on parameters setup in the Additional Organization Information, duty
will be debited at the time of removal of goods and the same can be credited on receipt
of the goods. If there is no need to pay on removal of goods for subcontracting, user
needs to take care to setup ZERO in the OSP percentage field of Additional
Organization Information. User needs to keep a manual track for the receipt of goods
and if the goods are not received back in 180 days, duty needs to be worked out
manually and amount should be debited in paying duty registers through RG23
Manual Entry Screen.
Prerequisites:
•
All Items sent for Outside Processing must exist in Item Master.
•
OPS Relation is properly defined.
•
All issues for Outside Processing takes place from OPM Inventory and receiving
happens into OPM Inventory.
•
Excise records will get generated if the item being issued for outside processing has
the attribute of Excise Flag 'YES'.
In Oracle Financials for India additional setups are required.
•
In Organization Parameters under Taxation Parameters alternative region enter
Outside Processing Return Days and Outside Processing Excise Percentage you
want to default in 57F (4) Challan.
•
While defining OSP Item the Excise and Cenvat flags should be set to YES.
In India Local Oracle Process Manufacturing OSP transactions are handled through
production batches. When a WIP warehouse in a production batch is a warehouse
marked as OSP Warehouse in Localization the date will be populated into OSP tables. A
Purchase Order has to be created for the processing charges and should be received in
OPM so that it can be passed to AP for Payment of these processing charges. As these
processing charges are treated as one of the ingredients, cost rollup will consider all the
costs correctly.
Under Localization following additional steps or processes are involved:
•
As soon as a production batch is released i.e. production batch having OSP marked
warehouse as WIP warehouse the relevant details are populated in localization OSP
table.
•
Go to OSP Transactions Screen. You are required to verify the details populated and
attach a purchase order raised for the processing charges. There you have to give
the values for the items so that the excise duty payable will be calculated basing on
India Local Inventory 1-29
the value and the percentage specified in the organization additional information
form. You have to select a register for payment of this duty. At this point there are
no RG registers hit.
•
When the batch is certified RG Registers are hit with the excise payable and
quantities depending upon the batch actual consumption of ingredients.
•
When the actual quantities of product are given, RG registers will hit for the
quantities. At this point reversal of excise credit will not take place.
•
When the batch is closed, you can go to the OSP transactions –OSP receipts form
and select a register and post the excise receivable amount to RG register.
OSP Issue
Navigate to India OPM Process Execution > Production Mgmt > OSP Transactions.
Sub-letting, job-work or Out Side Processing is a common business requirement. Basic
information regarding the OSP transaction is captured using this screen. Vendor Name,
Form number is very vital. Issue batch number is used as reference. Only WIP
warehouse can be an OSP warehouse.
Issue Ref No: It can be selected from a lookup. Lookup consists of all the batch
numbers of production batches released and where the WIP warehouse is marked as
OSP warehouse.
Date: The date on which the above OSP issue is made.
Type: Enter whether it is an OSP Issue or OSP Receipt.
PO Number: It can be selected from a lookup. Lookup consists of all the purchase order
numbers where at least one line item is on inventory item or expense item for OSP labor
charges.
Select Payment Registers
Navigate to India OPM Process Execution > Production > OSP Transactions > (B) OSP
Lines > (B) Select Payment Registers.
This screen will show the balances available in all the three Registers – RG 23 A Part II,
RG 23 C Part II and PLA.
You can enter the Excise amount to be debited will be entered here with break up.
Having done the entry, the register selection can be made through the radio button
displayed against each of the above three registers.
OSP Receipt
Navigate to India OPM Process Execution > Production Mgmt > OSP Transactions > (B)
OSP Lines.
1-30 Oracle Financials for India User Guide
All the fields are display only fields. These fields are populated based on the ref no
(Batch No) entered on the previous screen.
If the batch status is closed Select Register will be enabled. You must select a register to
credit the excise amount. On selection of Excise Register 'Post RGII Entry' push button
will be enabled. On clicking this push button excise register RG II entry will be made. If
the receivable excise amount is null , you need not select any register.
The following accounting entries are passed in the localization at the time of claiming
the receivable excise amount.
Dr. CENVAT RM/CG Excise duty
Cr. Excise Paid Excise duty
Item No: Displays the Item Number.
UOM: Displays the Unit of Measure of the item. This is the primary unit of measure of
the item.
Unit Price: Displayed unit rate of each item.
Plan Qty: The total expected quantity will be displayed.
Received In due date: The total quantity received with in the due date will be displayed
here. Due date will be calculated taking batch certify date as the start date and
considering the no of days mentioned OSP Return days field mentioned in the
organization additional information screen.
Received after due date: The total quantity that is received after the due date.
Total qty: The total quantity received before and after the due date. Transaction Details
push button will take you to the screen where individual receipt quantities along with
date of receipt will be displayed.
Payable Excise
The payable excise amount will be calculated and displayed. The excise amount payable
will depend upon the value of batch ingredients and OSP excise percentage mentioned
in the Organization Additional Information Form.
Receivable Excise
Displayed field. The receivable excise amount will be calculated based on the payable
excise, expected quantity of the batch output and actual quantity received before due
date. If total quantity is received before the due date then receivable excise amount will
be equal to the payable excise. Other wise it will be proportionately calculated.
Processing Inter Organization Transfer Transactions
Oracle Financials for India Inter Organization Transfer helps in transfer of material
between Inventory Units. Transfer of materials can be either from manufacturing to
trading unit or vice versa. Existing form of Inventory Transfer of Oracle Base Inventory
has been added with two new buttons at the bottom of the screen to meet the Indian
India Local Inventory 1-31
Tax Requirements. Similar to the Internal Sales Order Cycle, the user needs to define the
Receiving Organization as the Internal Customer in the Sending Organization. Item
Category and Tax Category needs to be defined for the Item to be shipped from the
Sending Organization to the Receiving Organization. This needs to be defined and
attached in the Internal Customers set up. Tax defaulting hierarchy in the Inter
Organization Transfer is similar to Oracle Financials for India process of Tax Defaulting
for Sales Order.
Navigate to India Local Inventory > Transactions > IL Inter Organization Transfer. This
opens the Base Inventory form of Inter Organization Transfer. Before making a
shipment ensure that all Oracle Base Inventory setup is completed.
Click Transaction Lines to view the base detailed transaction form. Match and Taxes
button enable Inter Organization Transfer specific to Indian requirements.
Based on the defaulting logic defined and setups for the item transacted, the Tax
Category will be defaulted. You can view the tax lines by clicking Taxes in the form.
You can modify the taxes like add new tax lines, delete defaulted tax lines and alter
precedence of existing tax lines.
Note: While defining the Shipping Networks for the Organizations
ensure that Inter Organization Transfer Charges Type is set to None. If
the same is set to any other type, India Local tax engine neither
considers that in the valuation of the Inventory nor in the tax lines.
Close the taxes form after saving your changes to get back to the transaction details
form. Save the transfer transaction to update and confirm the transaction and restrict
further modifications. Saving the inventory transfer record also generates the Excise
and VAT Invoice Numbers when the item has Excise and VAT Taxes. The Invoice
numbers generated on saving the transaction are shown in a separate form.
Field
Description
Line Number
Line Number of the item being transacted.
Exc. Inv. No.
Excise Invoice Number generated for the
Transaction if the item is excisable and
transaction has Excise Type of Taxes.
Vat Inv. No.
VAT Invoice Number generated for the
Transaction if the item is defined in the VAT
Item Classification and transaction has VAT
Type of Taxes.
Item
Gives the description of the Item being
shipped.
1-32 Oracle Financials for India User Guide
Field
Description
Quantity
Displays the Quantity being shipped for the
Item against the transaction.
From Org
Displays the name of the Organization from
where the goods have been shipped for this
transaction.
To Org
Displays the name of the To Organization,
where the goods have been shipped for this
transaction.
From Subinv.
Displays the Sub Inventory of the Shipping
Organization from where the goods have been
shipped for this transaction.
To Subinv.
Displays the Sub Inventory of the Receiving
Organization to which the goods have been
shipped for this transaction.
The register updates for the various type of Inter Organization Transfer from Excise
perspective are:
Shipping
Organization Item
Attribute
Registers to be
Updated In Shipping
Organization
Receiving
Organization Item
Attribute
Registers to be
Updated In
Receiving
Organization
RMIN
RG23 A Part 1
RMIN
RG23 A Part 1
RMIN
RG23 A Part 1
FGIN
RG 1
RMIN
RG23 A Part 1
CGIN
RG23 C Part 1
RMIN
RG23 A Part 1
CCIN
RG23 A Part 1
FGIN
RG 1
RMIN
RG23 A Part 1
FGIN
RG 1
FGIN
RG 1
FGIN
RG 1
CGIN
RG23 C Part 1
India Local Inventory 1-33
Shipping
Organization Item
Attribute
Registers to be
Updated In Shipping
Organization
Receiving
Organization Item
Attribute
Registers to be
Updated In
Receiving
Organization
FGIN
RG 1
CCIN
RG23 A Part 1
CGIN
RG23 C Part 1
RMIN
RG23 A Part 1
CGIN
RG23 C Part 1
FGIN
RG 1
CGIN
RG23 C Part 1
CGIN
RG23 C Part 1
CGIN
RG23 C Part 1
CCIN
RG23 A Part 1
CCIN
RG23 A Part 1
RMIN
RG23 A Part 1
CCIN
RG23 A Part 1
FGIN
RG 1
CCIN
RG23 A Part 1
CGIN
RG23 C Part 1
CCIN
RG23 A Part 1
CCIN
RG23 A Part 1
To view register entries navigate to Tools > View Registers after saving the transfer
record.
In case of Direct Organization transfer you need not record the receipt of material as the
quantities in the Receiving Organization gets updated automatically on shipment.
Excise and VAT claims for the same is performed by the system online without any user
intervention. The costing for the item also gets updated based on the nature of the tax
lines in the Tax Category. You can view register entries of the receiving organization by
querying the transfer document from the Receiving Organization Inventory
responsibility.
Assessable price for the Transaction is picked up from the Customer Additional
Information form for Excise and VAT Taxes. If the same is not defined, it takes the value
from the Item Cost for the item being shipped.
In case of In Transit Inventory Organization Transfer, you must receive goods as
normal receipt and follow the same process of claiming CENVAT and VAT tax credit.
In the Receipts, the transaction can be captured through the Shipment Number or
through various filters available in the query form.
The default Document Sequence followed for Excise Invoice Number Generation is that
of the Domestic Series. The same sequence is followed for the Direct and In Transit Inter
Organization Transfers. VAT Invoice Number generation is based on the Default
1-34 Oracle Financials for India User Guide
Document Type set up done against the Regime Registration Number of the
Organization. The same sequence is followed for the Direct and In Transit Inter
Organization Transfers.
The India Local tax engine generates Accounting Entries only for the items related to
Localization Taxes. Oracle Base Inventory will generate the accounting entries for the
basic value of Inventory transferred and for variances if any in case of Standard Costing
in Receiving Organization.
Inter Organization Transfer of Capital Goods
When Capital Goods are being transferred in the same year of purchase, the Accrued
Excise Credit on Capital Goods needs to be claimed in the Sending Organization. This
claim will be done by the system automatically and the accounting entry for the same
will also be generated on matching the line quantity with the original receipt.
You can match the shipment quantity against a specific Receipt to claim the balance
accrued excise credit. The system will prompt you to match the shipment with its
receipt when you save the record without matching. This option of selecting the receipt
from which the claim is to be made is optional and can be ignored when the Capital
Goods are more than a year old or hundred percent excise credit has already been
availed.
Once the claim for the Capital Goods is carried out, the goods can be sent as normal
duty paid goods by charging the relevant rate of Excise Duty. Transfer of Capital Goods
is available only for In Transit Inter Organization Transfer.
Similar to CENVAT Claim, you can claim the VAT accrued credit.
Click Match on the detail form to match against the relevant Receipt. You must ensure
that the shipment is being matched to the correct receipt. The Match form contains all
capital receipts that contain Excise or VAT type of taxes attached to it. You have the
flexibility to apply the shipment quantity against multiple receipts. The system ensures
that the sum of all quantities applied in the match form equals the shipment quantity.
The claimed percentage is also shown in the CENVAT Receipt Details form to facilitate
identification of the receipt.
Field Description
Description
Receipt Number
Displays various receipts numbers of the
capital goods item being shipped by the
Sending Organization.
Receipt Quantity
Displays the number of quantities received
against the particular receipt.
India Local Inventory 1-35
Field Description
Description
Available Quantity
Quantity available for application. (Receipt
Quantity – Sum of all Quantity Applied)
Excise Claimed Percentage
Displays the percentage of excise duty
claimed against the receipt for CENVAT
purpose. (Amount Claimed / Total Excise to
be claimed)
VAT Claimed Percentage
Displays the percentage of VAT claimed
against the receipt. (VAT Amount Claimed /
Total VAT to be claimed)
Quantity to Apply
Quantities to be shipped for the Inter
Organization Transfer needs to be entered in
this column against which receipt the
transaction is to be carried out.
Apart from claiming the accrued CENVAT and VAT claims by matching the shipment
to a Receipt, rest of the process is same in the Sending Organization and in the
Receiving Organization. Closing the CENVAT Receipt Details form reduces the
pending quantity available against the receipt.
Note: Matching the receipt quantity also restricts modification of taxes
in the tax screen. Thus all activities with respect to taxes such as
addition or modification should be completed before matching the
receipt quantities.
When line values are modified after completion of match activity, the
system reverts the quantities that were already matched against the
Receipts. You will need to re-match the shipped quantities in order to
claim the balance accrued credit.
Inter Organization Transfer for Trading Organization
When material is transferred from a Trading Organization, the user has to match the
shipment against a receipt in order to update the Localization Excise Registers. Unlike
Manufacturing Organization where RG 1 is updated, RG23D register gets updated in
case of a Trading Organization.
The Match receipts functionality allows you to satisfy all requirements related to a
Trading Organization or location registered under the Central Excise Rules to pass on
Excise Credit to the Customers. The Excise Duty tracked while receiving the goods in a
Trading Organization can be allowed as CENVAT credit for the Customers. Thus,
1-36 Oracle Financials for India User Guide
before confirming the shipment, you must allocate the excise duty involved during
receipt of the excisable goods. While sending goods from the Trading Organization, you
are required to track the exact amount of Duty paid by the Original Manufacturer for
passing down the credit under CENVAT procedures. Clicking Match will let you match
the required receipt against the shipment.
Field Description
Description
Customer name
Name of the Internal Customer will be
displayed here.
Customer Number
Customer Number will be displayed here.
Quantity Invoiced
Shipped quantity will be displayed here.
Matched Quantity
Before matching, this field will be blank and
after matching this field shows the matched
quantity.
Item
Item code of the material shipped will be
displayed here.
UOM
UOM of an item will be displayed here.
Transaction Type
Transaction type like Receipts and Return will
be displayed here.
Supplier Invoice No
Supplier Invoice Number for a particular
receipt will be displayed here.
Quantity in Receipt UOM
UOM of the item in the Receipt line will be
displayed here.
Received
Quantity received in a particular Receipt will
be displayed here.
Available
Available Quantity in a particular Receipt will
be displayed here.
Apply
This represents the proposed match quantity.
This will be filled by the system for a Release
Quantity if the User selected Automatic
Matching. The User can also enter number of
quantity manually for matching.
India Local Inventory 1-37
Field Description
Description
Quantity in Issue - UOM
UOM of the item in the Issue line will be
displayed here.
Available
Available Quantity in a particular Issue will
be displayed here, this is equivalent to
Available receipt quantity.
Apply
This represents the match quantity.
Receipt Number
Receipt Number will be displayed here.
Receipt Date
Receipt Date will be displayed here.
Duty Per Unit
Excise Duty per unit as per receipt line will be
displayed here.
SH Cess
Cess per unit as per receipt line will be
displayed here.
Closing the RG23D Register Entries India Local (match claim) form reduces the pending
quantity available against the receipt.
Note: Matching the receipt quantity also restricts modification of taxes
in the tax screen. Thus all activities with respect to taxes such as
addition or modification should be completed before matching the
receipt quantities. When line values are modified after completion of
match activity, the system reverts the quantities that were already
matched against the Receipts. You will need to re-match the shipped
quantities in order to claim the balance accrued credit.
View Inter Organization Transactions
View Interorg Excise / VAT Details facilitates to view the Inter Organization
Transactions. This form is only a view form and no modifications can be made to the
form. Navigate to India Local Inventory > Transactions > View Interorg Excise / VAT
Details.
1-38 Oracle Financials for India User Guide
Field Description
Description
Find Excise/VAT Details
From Organization
Select the Name of the Organization form
where the Inter Organization Transfer has
taken place.
To Organization
Select the name of the Organization to where
the goods are shipped at the time of
transacting the Inter Organization Transfer.
From Date
Starting from this date the Inter Organization
Transactions will be part of the Query criteria.
To Date
End date of the Query Criteria for the Inter
Organization records to be displayed.
Excise Invoice No
Excise Invoice Number for the Inter
Organization Transfer being generated at the
time of transaction creation. Based on this the
query criteria the record(s) will be displayed.
If a particular Excise Invoice Number is given
then the same is displayed.
VAT Invoice No
VAT Invoice Number for the Inter
Organization Transfer being generated at the
time of transaction creation. Based on this the
query criteria the record(s) will be displayed.
If a particular VAT Invoice Number is given
then the same is displayed.
Note: You can view the GL drilldown accounting entries using the
Show transactions button on the Tools menu of the Excise/VAT Details
form.
Reports
This section provides overview and detailed description of these reports:
Tax List Report
Excise Duty Claim for RMA Report
India Local Inventory 1-39
India-Tax List Report
This Report gives you the List of Tax Category for an Item Class and its associated Tax
Code & Tax type. The user can view and review this report before defining a New Tax
Category.
Report Submission
Use the Request Transaction Reports form and enter India-Tax List Report in the Name
field to submit the report.
Report Parameters:
Tax Category Name: PICK HELP (optional)
Oracle Financials for India accepts Tax Category name as an optional parameter. If you
do not give any value to this field, system will print all the Tax Category names defined
in the system till date.
Item Class ID: PICK HELP (optional)
Oracle Financials for India accepts an optional Item Class also.
Tax Name: PICK HELP
Oracle Financials for India accepts Tax Name as an optional parameter. If you do not
give any value to this field, system will print all the Tax Names defined in the system
till date.
Category Start Date: (Optional)
Oracle Financials for India accepts Category Start Date as an optional parameter. This is
to produce the report to your choice. Transactions with Tax Categories defined, on or
after the date will be selected for reporting.
Category End Date: (Optional)
Oracle Financials for India accepts Category End Date as an optional parameter. This is
to produce the report to your choice. Transactions with Tax Categories defined on or
before the date will be selected for reporting. Blank End date means, no check is made
on end dates.
Tax name Start Date: (Optional)
Oracle Financials for India accepts Tax Name Start Date as an optional parameter. This
is to produce the report to your choice. Transactions with Tax Name defined, on or after
the date will be selected for reporting.
Tax name End Date: (Optional)
Oracle Financials for India accepts Tax Name End Date as an optional parameter. This is
to produce the report to your choice. Transactions with Tax Name defined on or before
the date will be selected for reporting. Blank End date means, no check is made on end
dates.
Report Headings
1-40 Oracle Financials for India User Guide
Report Headings provide you with general information about the contents of the report.
Oracle lists information on Various Tax Categories and Tax Names defined in the
system.
Column Headings:
Tax Category
Item Class Code
Category effective date from
Category effective date to
Tax Name
Amount
UOM
Rate
Adhoc Flag
Tax Name effective date from
India - Excise Duty Claim for RMA Report
This Report gives you the Amount that can be claimed from Excise Authorities on the
Excise amount of a RMA Receipts.
Report Submission
Use the Submit Requests (India Local INV module) form and enter India- Excise Duty
Claim For RMA Receipts in the Name field to submit the report.
Report Parameters
Customer Name: PICK (Optional)
The User wants to see the RMA Receipt from Particular Customer and the Excise
Claimable amount, then he can specify the Customer Name here.
Customer Number
Customer Number of the above Customer will be defaulted here.
RMA No
The User can enter specific RMA Number
Start Date (Required)
End Date: (Required)
Report Headings
Report Headings provide you with general information about the contents of the report.
Oracle lists Company Name based on User parameter input.
India Local Inventory 1-41
Column Headings
RMA No
RMA Line
RMA Date
RMA Type
Sub Inventory
The Delivered Sub Inventory for the Return material.
Customer Name
Customer Number
Ex.Invoice Number
Original Excise Invoice Number in which the goods where sent
Ex.Invoice Date
Original Excise Invoice Date in which the goods where sent
Excise Due Amount
Excise duty amount that can be claimed from the Excise Department on account of an
return.
1-42 Oracle Financials for India User Guide
2
India Local Purchasing
This chapter covers the following topics:
•
Defining Tax Overview
•
Outside Processing Transactions
•
Receiving Corrections
•
Mass Tax Update
•
Transactions Handled
•
Encumbrance Accounting
•
Setting Up India Local Purchasing
•
Managing Purchasing Transactions
•
Receiving Corrections
•
Using India - Mass Tax Update
•
Receipts (Localized)
•
India Localization Receipt Details
•
Inquiry
•
Retroactive Pricing
•
Reports
Defining Tax Overview
Businesses in India must pay to the Supplier Taxes related to Central, State, and City
Tax Authorities on most of the goods and services that they purchase. Tax Handling
helps you to manage taxes for Purchase Orders, Requisitions, Request for Quotations,
Quotations, Releases and Receipts.
The Tax Handling functionality lets you satisfy all your Tax requirements related to
Purchasing. You can:
India Local Purchasing 2-1
•
Define Taxes of Excise, Customs, Sales Tax, Value Added Tax, Central Sales Tax
and other Type of Taxes
•
Define Item Category lists and attach them to the Suppliers and Supplier Sites to
enable Tax defaulting.
•
Define Tax Categories with Item Classes for last level of Tax defaulting.
•
Define precedence for calculation of Taxes to handle Tax-on-Tax Type of
calculations including cumulative and compounded Tax calculations.
•
Define Adhoc Taxes. The Taxes that do not directly depend on the transaction value
can be defined as Adhoc Tax and appropriate value can be assigned during the
transaction
•
Calculate Taxes in multiple currencies
•
Define Tax Recoverable information and the same will be used for Inventory
Valuation.
•
Track other costs incidental to the Purchase transaction. The same will be used for
valuation of the Item.
•
Define Third Party Taxes. Separate Invoices are generated for Third Party Taxes.
•
Default Taxes on to documents that are created based on other documents.
•
Define Tax Registration details of the Supplier, which can be used for Statutory
Reports.
•
Carry forward taxes defaulted and added to a Purchase Order to Receipts.
•
Carry forward taxes defaulted and added to a RMA to Receipts.
•
Carry forward taxes defaulted and added to a Internal Sales Order to Receipts.
•
Control modification of taxes defaulted on Purchase Receipts
•
Claim CENVAT during Receipt. Else, can claim it manually after Receipt.
•
Allow corrections to quantities.
•
Create Return to Vendor Transactions with respective Tax Implications.
•
Receive unordered material.
Oracle Financials for India now supports GL drilldown which enables finding the
original transaction in GL from the drilldown UI. This feature also aids viewing
2-2 Oracle Financials for India User Guide
accounting entries from the source transaction. For detailed information, refer to Define
Tax Codes in the Oracle Financials for India Implementation Manual.
Quote Analysis at the Landed Cost
The quotations are analyzed based on the non-recoverable localization taxes for the
calculation of Per Landed Unit Cost. This will not consider the CENVAT able Taxes and
VAT Taxes.
Excise Defaulting for PO
While creating the Purchase Order, Excise information defined will be defaulted. If the
Purchase Order is created from a Quotation, then the taxes defined for the Quotation
will be considered. Tax defaulting will be proportional to the quantity specified at the
PO level.
Taxes at Time of Receipt
When the material is received against a Purchase Order, the taxes defined at the PO
level will default. Defaulting will be proportional to the quantity received. Since the
taxes specified on the Invoice are actually applicable, user will be able to modify the
Taxes as per the Invoice. Localization provides the functionality to Modify the Taxes at
the time of Receipt. You can effectively use this functionality, when there are changes in
Tax Rates due to change in the statute/budget etc. In case of any change in Taxes from
the PO, the user needs to take care to update the Taxes Immediately while performing the
Receipt. Tax changes will not be allowed once the user comes out from the Receipt
screen.
Receipt of Unordered Material and Applicable Taxes
For Unordered Receipts, users will not be able to attach or specify the Taxes applicable
while creating Receipt. As a result the Tax Amount will not be calculated or defaulted
(as the item price and currency is not known). Taxes defined at the time of purchasing
will be applicable here. Tax can be attached or modified to Unordered Receipt in
Receipt (Localized) window after matching to PO, this can be achieved based on "Allow
tax change on Receipts flag" set in Additional information. If you set Allow Tax change
on Receipts to Y, accounting and RG is updated when Receipt localized form is closed.
If Allow Tax change on Receipts is set to N, then RG and accounting will be passed
when matched to purchase order.
CENVAT Records and Registers
You have an option to generate consolidated CENVAT Report or to continue with RG
23 Registers. Option has been provided to the user either to avail CENVAT credit
immediately on Receipt of the goods or to defer taking credit for a later time. In the case
of Capital Goods, provision to avail partial credit at the time of receipt and balance later
India Local Purchasing 2-3
is being provided.
Payments to Vendors Other Than PO Vendor
Provision to pay to the Vendor other than the PO Vendor is provided. This will be
required for paying the services offered by other Vendors related to that PO. An
approved Invoice for the Non-PO Vendor will be created on running an India
Concurrent for Third Party Invoices program. This functionality of Oracle Financials for
India can be effectively used for expenses like freight, insurance etc. where payment in
normal case will be done directly to such agencies.
PO/Receipt Matching
You have an option to specify whether the Invoice need to be matched to a Receipt or to
a Purchase Order. If the user opts for 'match to PO', at the time of matching, the
Localization Taxes attached to PO will be taken into consideration and Taxes will be
apportioned based on the quantity matched. In this case taxes will be calculated based
on the taxes defined in the Purchase Order.
If the user opts for Receipt Matching, system will work out the Taxes based on the
Taxes available for the particular Receipt and based on the matched quantity, Taxes will
be apportioned.
In India, as the occurrence of variance in the Taxes defined in PO with actual receipt
being very frequent, it is suggested to opt for Receipt Matching, so that the taxes in AP
will be in sync with the taxes at the time of Receipt.
Automatic Creation of Invoices Based On Receipts
Pay on Receipt functionality in Oracle E-Business Suite will also consider Taxes Payable
to the PO Vendor for the payment of Receipts entered. Localization supports Pay on
Receipts based on Receipt Number as well as Packing Slip Number. If the user opts for
Packing Slip Number, he need to take care to enter the Packing Slip Number at the time
of creating a Receipt. Pay on Receipt program takes into account the RTV Transactions
against the Receipt.
Purchase Returns
While performing Return to Vendor transaction, system can take care of the reversal of
CENVAT Credit that needs to be done before removal of goods. Based on the
user-defined parameters, the proportionate amount of CENVAT Credit availed will get
reversed in Excise Records *. The user can generate the Excise Invoice Number that
needs to be issued for such removals **. Provision for defining user definable prefixes
for the Excise document that is generated for RTV transactions is also provided.
System will put a hold to RTV transaction for a CENVAT able Item on which credit was
not availed. In such cases, user needs to take credit and process RTV transaction from
Return to Vendor India Form. This check has been built for ensuring that payment of
2-4 Oracle Financials for India User Guide
duty does not happen if credit is not availed.
* The Excise Register updated on RTV transaction depends on Register preferences. The
credit in PLA will be updated when the PLA Preference is set to '1'.
** Excise Invoice Number will be generated only when you select process action as "
Generate"
CENVAT on Additional Customs Duty (CVD) Paid
Provision to allow users to claim CENVAT for the Additional Customs Duty paid, if
applicable. While availing the CENVAT it will be restricted to the percentage specified
for availing CENVAT at the tax level. Also, the appropriate Excise registers will be
updated.
Non - CENVAT Customs Duty
For the taxes where CENVAT cannot be claimed or the percentage of Customs Duty for
which the CENVAT is not available, acquisition cost of the item will be increased to that
effect.
CENVAT Accounting on CVD
The process of claiming CENVAT is similar to that of the Excise Duty CENVAT. The
accounts set for the BOE Account will be used in this case.
Currency Change for Customs Duty
Since, the Customs Duty is to be paid in the Functional Currency (INR), you are
allowed to change the applicable Currency at the transaction level. However, the
provision to change Currency will depend upon the parameters set while Defining the
Tax in the India Local Tax Definition option.
Customs Duty Payment Before Receiving Material
Since, the Customs Duty is always paid in advance. i.e. the amount is paid before the
material is received in stores, there is a facility where the duty could be paid before
receiving the material. For this purpose, an on Account (prepayment) payment can be
made in the name of Customs Authorities. Bill of Entry (BOE) as given by Customs
Authorities is then entered in the system. BOE is settled against the prepayment.
Bill of Entry (BOE) on Receipt
Provision to apply the BOE to the Receipt is required. Only the fully paid Bill of Entries
will be considered for application at the time of Receipt. This will identify the BOE used
for any particular Receipt. The Bill of Entry can only be applied against the Customs
Duty type of Taxes i.e. Basic and Additional Customs Duty.
India Local Purchasing 2-5
Applying Bill of Entries (BOE) to PO Receipts
During Receipts, the BOE amount applied to the line will be considered as the
applicable Customs Duty Amount, instead of the Amount specified at the Receipt
Level.
Reversal of Taxes on Purchase Returns
In the event of Purchase Returns, all the taxes applicable to the item will be reversed
and for Average Costing Organization the new Average Cost of the Item will
re-calculated.
Mass Tax Updates
Mass Tax Update is a batch program to recalculate taxes applicable on the Open
Documents. You can use this program to process Open Documents of the selected
Document Type. The program uses the localization 3-way defaulting mechanism to
derive the Revised Taxes that are applicable to a document. Optionally, you can map
the Tax Categories (through request parameters) to replace the existing tax lines with
those defined in the New Tax Category. As you process, a record of all documents
considered for processing will be maintained.
Bulk Claim CENVAT After Receipts
You can process the Receipt lines to be claimed in claim CENVAT screen line by Line.
This option can be used to process each line independently. Else, you can use the option
of Bulk Claim CENVAT on Receipts. You can enter values related to Excise Invoice
Number and Date on each of the lines and then check 'Check All' and press the 'Claim'
Button to process all the selected records simultaneously, through one concurrent
request.
Receipt of Goods from Third Party Excise Vendor
Where goods are received from a third party Vendor and an Excise Invoice is issued,
then you can update the Excise Vendor name in the 'Claim CENVAT on Receipts'
screen. The Name and Registration details of this Vendor will be considered for
updating Excise Registers.
Outside Processing Transactions
The Outside Processing Feature of Oracle Financials for India provides the functionality
of tracking the goods sent to a Sub-Contractor for processing. This feature provides you
with reports that you can use to review the status of each Challan and track each issue.
You need to keep a manual track on overdue issues i.e., those pending for more than
180 days. The duty on overdue issues has to be calculated manually and debited to the
2-6 Oracle Financials for India User Guide
duty paying register through RG 23 Manual entry screen.
The Outside Processing functionality lets you satisfy all your needs on Tracking of
goods sent for outside processing. You can:
•
Create OSP Challan based on the OSP Purchase Order, approve the same
•
Create Manual OSP Challans in case of staggered material dispatches.
•
Track Receipt of Processed Material
•
Authorize issues and Receipts
•
Generate reports to maintain private records of useful information
By using the Localization features, goods that need to be sent for Sub-contracting can be
tracked through a Challan. Based on the parameters set up in the Additional
Organization Information, duty will be debited at the time of removal of goods and the
same can be credited on receipt of the goods. Hence there is no need to pay duty on
removal of goods for Sub-contracting, user need to take care to set up zero in the OSP
percentage field of Additional Organization Information Different reports are being
provided by Localization to track the dispatch and receipt of goods sent under OSP
transactions. User needs to keep a manual track for the receipt of goods by monitoring
OSP reports and if the goods are not received back within 180 days, duty needs to be
worked out manually and the amount should be debited in the duty paying register
through RG 23 Manual Entry screen.
Prerequisites:
•
All items sent for outside processing must exist in Organization items and outside
processing item attribute is enabled.
•
OSP relation is properly defined.
•
All issues for outside processing take place from inventory and receiving happens
into Inventory.
•
Excise records will get generated if the item being issued for outside processing has
the attribute of Excise flag - set to 'Yes'.
•
Standard Oracle E-Business Suite supports Outside Processing Operations in Oracle
WIP. In Oracle Financials for India - user will be able to monitor the movement of
goods to the Sub-contractor.
•
In Oracle WIP when material is moved to queue of OSP Operation, an approved
Requisition is created in interface tables. Then we run Requisition Import to
populate the Requisition in PO Module. Using this requisition we auto create PO
and approve the PO. When we receive material it is directly updated in WIP
Operations.
India Local Purchasing 2-7
Under Localization following additional steps or processes are involved:
•
Go to 57F4 Dispatch approval Screen. You are required to verify the details
populated, update the actual Items and quantities being dispatched and approve
57F4 Form for Dispatch. This will generate Form (Challan) Number.
•
57F4 Forms are created on the basis of BOM components defined for the Item being
sub contracted. In case the issue of material to the sub contractor is in a staggered
manner (items or quantities), Enter Manual 57F4 Form can be used for the
subsequent material dispatches. Each dispatch in the Manual 57F4 generates a
separate Challan Number.
•
Receive the Items against the PO, 57F4 receipt quantity will get updated.
•
On final Receipt of Material go to 57F4 Receipt Approval window and Approve the
Receipt.
•
If an OSP item is returned, a fresh 57F4 will be generated and then steps 1 to 4
should be followed.
Under Localization following additional setups are required.
•
In Organization parameters under Taxation Parameters alternative region enter
Outside Processing Return Days and Outside Processing Excise Percentage you
want to default in 57F4 Challan.
•
While defining OSP Item the Excise and CENVAT flag should be set to YES.
Populating 57F4 details on moving material for Outside Processing
In Oracle WIP when material is moved to queue of OSP operation, an approved
requisition is created in interface tables. Then we run Requisition Import to populate
the Requisition in PO Module. Using this Requisition we auto create PO and approve
the PO. When we Receive Material it is directly updated in WIP Operations.
Under Localization following additional steps or processes are involved:
•
As soon as a PO of OSP type is approved the relevant details are populated in 57F4
table.
•
Go to 57F4 Dispatch Approval Screen. You are required to verify the details
populated, update the actual Items and quantities being dispatched and approve
57F4 Form for Dispatch. This will generate Form (Challan) Number.
•
57F4 Forms are created on the basis of BOM Components defined for the Item being
Sub Contracted. In case the issue of material to the Sub-contractor is in a staggered
manner ( items or quantities), the Manual 57F4 Form can be used for the subsequent
Material dispatches. Each dispatch in the Manual 57F4 generates a separate Challan
2-8 Oracle Financials for India User Guide
Number.
•
Receive the items against the PO, 57F4 receipt quantity will get updated .
•
On final Receipt of Material to 57F4 Receipt Approval window and approve the
Receipt.
•
If an OSP item is returned, a fresh 57F4 will be generated and then steps 2 to 4
should be followed.
Support for User-defined Limit Days
Users will be able to define applicable validity period in number of days for each type
of Excise Transaction. These days will be checked while providing Excise treatment.
Out Side Processing Material is required to be received in 180 days. Other wise
differential duty, based on actual duty on goods not received, has to be paid.
Approve 57F4 Dispatch
Using this Form the user can find out the 57F4 dispatch Forms for a PO or a Vendor and
the same can be Approved.
Form Approved in this Form is the Primary Form for a particular OSP PO. System
creates the 57F4 form comprising all the WIP Components required for the specific WIP
Operation attached to OSP PO in the Outside Processing Details. If the WIP Operation
is the First Operation, only the Components are to be dispatched to the Sub Contractor.
If the WIP Operation is the second or higher, the intermediate assembly of earlier
operations along with the Components required for the current operation need to be
dispatched to the Sub Contractor. Hence an additional item line with the PO OSP Item
description is created in the 57F4 forms for such OSP Purchase Orders. The PO OSP
Item Description could be provided in such a way to identify with the Intermediate
Assembly. This is a specific workaround to meet the India specific OSP Excise
requirement.
It is not mandatory to dispatch all the components or their full quantities in the Primary
Form itself. If the dispatches are done in a staggered manner, the first batch could be
dispatched through the Primary form. Subsequent dispatches could be done through
the Manual 57F4 Forms.
Transactions Outside Processing Approve 57F4 dispatch Find. The field wise
description of the screen is given in the table below for your ready reference.
India Local Purchasing 2-9
Field Description
Type
Action
Description
PO Number
(Optional)
EDIT
PICK
HELP
Select PO Number from LOV to
find and review or approve
Dispatch / Receipt
Vendor Name
(Optional)
EDIT
PICK
HELP
Select Vendor Name from LOV to
find and review or approve
Dispatches/Receipts
for
that
Vendor.
Form Date
(Optional)
EDIT
PICK
HELP
Select Form Date from LOV to
find and review or approve
Dispatch / Receipt.
Transactions Outside Processing Approve 57F4 Dispatch
Field Description
Type
Action
Description
Organization
Location
(Display only)
These fields will show the
Organization and its Location in
the selected PO.
Form Number
(Generated)
HELP
This
will
get
generated
automatically on approval of
Dispatch
Form Date
(Display only)
This will be the date on which PO
was approved and the relevant
data was populated.
Supplier Name
(Display only)
This field will display
Supplier Name as per
corresponding PO.
Dispatch Date
(Required)
EDIT
PIC
(Display only)
Maximum
permitted
Name,
days
2-10 Oracle Financials for India User Guide
HELP
the
the
You can enter future date as
dispatch date and time. Limit of
days will be calculated from this
date according to the transaction.
This field will have default value
from Organization parameters.
Field Description
Type
Action
Description
Receive upto
(Display only)
This field will show the Date by
which you need to receive the
material back from Vendor.
Dispatch Register
(Required)
EDIT
PICK
Entry Number
(Display only)
On approval of dispatch entry is
made in the selected Register and
Entry Number is generated.
Receipt Register
(Display only)
PICK
This will always be RG 23 A Part
II, as per the legal requirement.
Entry Number
(Display only)
On approval of Receipt entry is
made in RG 23 A Part II and
Entry Number is generated
In Lines
Assembly
(Display only)
This will show the assembly as
per WIP Work Order.
Description
(Display only)
Description of Assembly will be
defaulted as defined in Item
Definition
Job Name
(Display only)
Pick the Job Name from LOV
Item, Description
(Display only)
These fields will show Item Code
and Description
HELP
Select Register in which you want
to debit the CENVAT Credit
Reversal. PICK is available which
will show the Register Name and
current balance available.
India Local Purchasing 2-11
Field Description
Type
Action
Description
Unit of Measure
Unit of Measure for the Item
being dispatched. Primary UOM
of the Item shall be defaulted.
However other UOM's could be
used if UOM conversion is
defined for the Item. The quantity
and rate details shall be
automatically recalculated based
on the UOM conversions defined
Identification
(Display only)
Enter Identification Mark if any.
There is no validation for this
field.
Tariff Code
(Display only)
Tariff Code will be defaulted
from Item Definition. User can
change the same. There is no
validation for this field.
Dispatch Quantity
This is the Quantity as per
Purchase Order. This could be
modified based on the Actual
Quantity being dispatched in the
current form.
2-12 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Item Rate
(Display only)
Value is defaulted in this field in
the following order:
1. List Price from Price list
attached combination of Item,
Vendor, Vendor Site and UOM
Code.
2. List Price from Price List
attached for the combination of
Item, Vendor (Null Site) and
UOM Code.
3.
List
Price
Organization
for
Item,
combination in Item Definition
4. Item Cost for Organization,
Item
This can be updated as per the
valuation for excise per unit of
OSP item.
Dispatch value
(Display only)
Dispatch value =
Quantity * Item Rate
Excise Rate
(Display only)
Excise rate will be defaulted from
Organization Parameters. You
can change if required as per
legal
provisions.
This
is
percentage rate on Dispatch
value and not a per unit rate.
(Display only)
Dispatch Excise Amount
Dispatch value * Excise Rate
(Display only)
This will default from Operation
Description of OSP operation
from the related job. This can be
edited if required.
Dispatch
Amount
Excise
Processing Nature
Dispatch
=
Note: You can view the GL Drilldown Accounting lines by clicking the
Show Transaction button on the Tools menu in Approve 57F4 Dispatch
India Local Purchasing 2-13
form
Enter Manual 57F4
This form can be used to create a Manual 57F4 for sending material for Outside
Processing and view the 57F4 Forms. Manual Forms can be created based on an OSP PO
or just on the basis of Supplier Information filled in the Query window.
Note: You can view the GL Drilldown Accounting lines by clicking the
Show Transaction button on the Tools menu in Enter Manual 57F4 form
Report Submission
If the Manual 57F4 Form is being created based on a OSP PO, the system checks for the
dispatched quantity in the Primary Form. An entry is allowed in the Manual 57F4 Form
only if the full quantity is not dispatched through the Primary Form. System does not
allow to dispatch any additional material against the PO in excess of the materials
required for the WIP Job linked to the OSP PO Item line. Use the Submit Requests (INV
& PO Modules) Form and enter OSP Pending Receipts Report in the Name field to
submit the report.
If the Manual 57F4 form being is created based on the Supplier, there is no linkage to
the WIP Job and hence the update to the Form is entirely Manual. The system shall not
default any Job related data while creating the Form entries - neither it updates the
'Return Quantity' value as there is no linkage to any PO in this case. The form updates
have to be done manually based on manual controls of issue and receipt.
Transactions Outside Processing - Enter Manual 57F4
Field description
Type
Action
Description
PO Number
(Required/optional)
EDIT HELP PICK
Select PO Number
from LOV if a PO has
been raised for this
OSP
transaction,
otherwise
leave
blank.
Vendor Name
Optional
EDIT HELP PICK
Select Vendor Name
from LOV for whom
the 57F4 is going to
be created.
2-14 Oracle Financials for India User Guide
Field description
Type
Action
Description
Vendor Site
Optional
EDIT HELP PICK
Select Vendor Site for
the above Vendor
from LOV relevant
for a 57F4 transaction.
Click Open and enter values into the 57F4 - India Local Form based on the details
below.
Field Description
Type
Action
Description
Organization
(Required/Defau
lted)
ENTER
The user needs to enter the
Inventory Organization name
here. If the Manual 57F4 referred
through a Purchase Order, then
the PO Organization will be
defaulted here.
Location
(Required)
ENTER
The users need to enter the
Location of the above Inventory
Organization where this Manual
57F4 is to be raised.
Form Number
(Display Only)
System generated Form Number
will be displayed after completion
and approval of a transaction.
Form Date
(Display Only)
ENTER
By default this will be Current
Date.
Supplier Name
(Required/Defau
lted)
ENTER
If the Manual 57F4 referred
through a Purchase Order, then
the PO Supplier Name will be
defaulted here otherwise the user
need to enter the Supplier Name.
Dispatch Date
(Display only)
By default Current Date and Time
will be displayed here.
India Local Purchasing 2-15
Field Description
Type
Action
Description
Supplier Name
(Required/Defau
lted)
ENTER
If the Manual 57F4 referred
through a Purchase Order, then
the PO Supplier Name will be
defaulted here otherwise the user
need to enter the Supplier Name.
Max Days Permitted
(Display only)
This field will have default value
from Organization Parameters.
Receive upto
(Display only)
This will be the cutoff date for
Receiving back the OSP materials
from the delivery date from the
Vendor.
Registers Block
Dispatch Register
(Required)
ENTER
The users need to select the Excise
Register to be used for this OSP
transaction from the LOV.
Entry Number
(Display only)
On approval of dispatch entry in
the selected register and Entry
Number
is
generated
and
displayed here.
Receipt Register
(Display only)
This will always be RG23 A Part II
as per the legal requirement.
Entry Number
(Display only)
On approval of Receipt Entry is
made in RG 23 A Part-II and
Entry Number is generated.
Line level
(Display
Required)
Job Name
ENTER
Job Name associated in the PO
will be defaulted here if the user
enter Manual 57F4 with PO
reference otherwise the user need
to select the respective Job Name
from the LOV.
2-16 Oracle Financials for India User Guide
/
Field Description
Type
Action
Description
Assembly
(Display only)
Assembly for the above Job Name
will be displayed here.
Description
(Display only)
Description for the above Job
Name will be displayed here.
Item
(Required)
ENTER
The user needs to select the
Inventory Item from the LOV.
Description
(Display only)
Description
of
the
above
Inventory will display here.
Unit of Measure
(Display only in PO
linked
Manual Forms)
Unit of Measure for the Item
being dispatched. Primary UOM
of the Item shall be defaulted.
However other UOMs could be
used if UOM conversion is
defined for the Item.
Identification
(Display only)
Enter Identification Mark if any.
There is no validation for this
field.
Tariff Code
(Display only)
Tariff Code will be defaulted from
Item Definition. User can change
the same. There is no validation
for this field.
Dispatch Quantity
(Required/Displa
y only)
This is the Quantity as per
Purchase Order or the user can
enter the Dispatch Quantity.
Item Rate
(Display only)
List Price in Item Definition will
be defaulted in this field. This can
be updated as per the valuation
for Excise Per Unit of OSP Item.
Dispatch value
(Display only)
Dispatch value =
Quantity * Item Rate
Dispatch
India Local Purchasing 2-17
Field Description
Type
Action
Description
Excise Rate
(Display only)
Excise Rate will be defaulted from
Organization Parameters. This is
percentage rate on Dispatch value
and not a per unit rate.
(Display only)
Dispatch Excise Amount
Dispatch value * Excise Rate
Dispatch
Amount
Excise
=
This amount of duty will be
debited to the Selected Register of
approval of Dispatch.
Processing Nature
(Display only)
This will default from Operation
Description of OSP Operation
from the related job and this can
be edited if required. The user can
enter the relevant processing
details here if the Manual 57F4 is
created without PO reference.
After entering data press the
Approve dispatch button, then
the transaction will be saved and
approved.
Approval 57F4 Receipts
Through this form the user can find out the 57F4 Receipt and approve them. An
automatic update feature is provided for the 'Return Quantity' field on Receipt of the
materials against the PO. The 'Return Quantity' field is updated on Receipt in the
following sequence:
•
Primary Form
•
Manual Form
•
RTV Form ( in case of RTV re-receipt)
Such automatic update of the Receipt Quantities is provided only for the Forms linked
to Purchase Orders. This is not available for Manual Forms created without any linkage
to Purchase Order.
Transactions - Outside Processing - Approve 57F4 Receipts
The field wise description of the form is given below for ready reference.
2-18 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Return Quantity
This will be Quantity Received till
date. On Receipt of the Material
from OSP Vendor this Quantity
will get updated.
Return value
(Display only)
Return value = Return Quantity *
Item Rate
(Display only)
Return Excise Amount = Return
value * Excise Rate.
Return
Amount
Excise
Important: : It is advisable to
have single distribution line
for return of material under
57F4 in order to update the
57F4 forms in an Inventory
Location.
Using India - Control over Printing of OSP Challans
This section gives brief overview of 57F4 Challan Printing and Control
Overview
This feature enables you to control printing of 57F4 Challans. It would restrict repeated
prints of a Challans. Control over printing of Duplicates would be controlled and
Duplicate Challans would be marked as such.
In cases where the print could not be generated due to Printer errors, authorized users
can generate an original print.
Using India - Control over Printing of OSP Challans
Records in 'Approve 57F4 Dispatch' window would be populated on Approval of a PO
with Line 'Type' as Outside Processing. The user would check the accuracy of the
Records and Approve the Dispatch and not the Form Number. On approval a record
would be populated in 'Print Control 57F4 window, the 'Original' in this Form would be
set to 'Yes' and the value in the 'Duplicate' field would be set to 'No'.
After approval, the user would navigate to India Local Purchasing Reports Run, to run
the 'India - Outside Processing Challan' report. The 'Form Numbers From' and 'Form
Numbers To' fields would display only the unprinted Challans i.e., challans with either
India Local Purchasing 2-19
the 'Original' or 'Duplicate' status set to 'Yes' (in the 'View 57F4 Challan' window). On
Printing the Challan, the value in the 'Original' field would be set to 'No'. At this stage,
both 'Original' and 'Duplicate' fields can be updated.
The Access to 'View 57F4 Challans' window would be restricted to authorized users.
These users can query for the Forms, and change either 'Original' or 'Duplicate'. The
value in either one of these fields can be set to 'Yes'. On changing value in one of these
fields the other field would be disabled. This change would list the Form for Printing
once more. The Challan Report that have 'Duplicate' as 'Yes' would be marked as
'Duplicate'.
On printing the Challan the values in both 'Original' and 'Duplicate' fields would be set
to set to 'No'.
Print Control 57F4
Organization Name
The User can select from the Organizations. The LOV for all other fields would be based
on value selected in this field. This would be a mandatory field.
Location
The User can select from the Locations defined for the Organization. The LOV for all
other fields would be based on value selected in this field. This would be a mandatory
field.
Fin Year
The LOV for this field would list the Fin Year (Localization) defined for the select
Organization and Location. This would be a mandatory field.
Vendor Name
The LOV for this parameter would display the Suppliers with OSP transactions.
PO Number
The LOV for this field would display the Purchase Orders with OSP Items created for
the selected Organization, Location, and Financial Year. This would be restricted based
on the value selected in the Vendor Name field.
Form Number
The LOV for this field would display the Form Numbers created for the selected
Organization, Location, and Financial Year. This would be restricted to Unapproved
57F4 Receipts.
This would be restricted based on the value selected in the Vendor Name field.
Print Control 57F4 Form
PO Number
2-20 Oracle Financials for India User Guide
This field would display the Purchase Order Number based on which the Form
Number has been generated.
Form Number
This field would display the 57F4 Form Number.
Vendor Name
This field would display the Supplier Name for which the Form has been generated
Original
The Check box would be enabled when the 57F4 is dispatched. Once the Challan is
printed the check would be removed. However, the user can check this to Print a
'Original' Challan. This field cannot be checked if the 'Duplicate' field is checked.
Duplicate
The Check box can be enabled only on user intervention. Once the Challan is printed
the check would be removed. However, the user can check this to Print a 'Duplicate'
Challan. This field cannot be checked if the 'Original' field is checked.
Reports
System generates following Reports for Oracle Financials for India Outside Processing
Transaction.
•
OSP Pending Dispatch Report: Lists Unapproved 57F4 dispatches made in an
Organization, location, for a given period of time and a given Vendor. The output is
listed Work Order Number wise.
•
OSP Pending Receipt Report: Lists Unapproved 57F4 Receipts in an Organization,
location, for a given period of time and a given Vendor. The output is listed Work
Order Number wise.
•
OSP Stock Register: This Report is an extract of all 57F4 transactions in an Inventory
Organization, Location for a given period of time and the format of the Report is as
specified by the Central Excise Act.
•
Outside Processing Challan: This report gives you the 57F4 Forms used. The output
is listed Challan Number wise.
Receiving Corrections
Oracle Financials for India product supports Receiving Corrections feature provided by
Base Receiving. Oracle Financials for India automates adjustment to Taxes and
corresponding Accounting and Register Entries on corrections to Receiving
Transactions using Receiving Corrections feature.
Oracle Financials for India supports Corrections to following transactions.
India Local Purchasing 2-21
•
Receiving
•
Delivery
•
Return to Receiving and
•
Return to Vendor Transaction
Oracle Financials for India adjusts following entries on correcting any of the
transactions, specified above:
•
Adjust Receiving Entries (created for India Local Taxes)
•
Create Cost Adjustments (for non-recoverable taxes)
•
Create CENVAT Adjustment Entries (to adjust the accounting Impact of the
CENVAT Entries created on Claim CENVAT)
•
Adjust CENVAT Quantity and Duty Registers
The above list varies depending on the stage of transaction at which it is corrected.
Mass Tax Update
Mass Tax Update is a batch program that enables you to recalculate taxes applicable to
the Open Documents. You can use this program to process open documents of the
selected Document Type. The program uses the localization 3-way defaulting
mechanism to derive the revised taxes that are applicable to a Document. Optionally,
you can map the Tax Categories (through request parameters) to replace the existing tax
lines with those defined in the New Tax Category. As you process, a record of all
documents records considered for processing will be maintained.
Mass Tax Changes functionality enables you to address all your needs related to
changes in Tax applicability and Tax Rates. Using this functionality, you can:
•
Recalculate taxes whenever there is a change in the Tax Rates and Tax applicability
•
Process Documents selectively
•
Process only a particular Type of Documents
•
Recalculate taxes for partially processed documents, optionally.
•
Map Tax Categories. This selects documents wherever tax category is applicable
and replaces it with the new Tax Category.
•
Manually added taxes can be overridden.
2-22 Oracle Financials for India User Guide
Recalculating Taxes
Whenever there is change in Tax Rates or Tax applicability that applies to a particular
type of documents or documents related to a particular Supplier, you can define the
New Taxes, Tax Categories and attach them to a Item Category List. On running the
program the system will follow the localization defaulting logic to check the revised tax
applicability. The Taxes will be defaulted and recalculated accordingly. Optionally, you
can map Tax Categories (in the request parameters) to replace the existing Taxes with
the Taxes in the new Category.
The Mass Tax Recalculation feature can be used to apply Additional CVD to existing
open transactions.
Maintaining History of Processed Records
After every run of the program, the system administrator can query for the records that
are processed and check the old Tax Category and the new Tax Category, error codes
for the records that are left unprocessed.
Transactions Handled
Oracle Financials for India is designed to handle tax defaulting and calculation for the
transactions entered by the user in Requisitions, RFQ, Quotations, Purchase Orders, PO
Releases and Receipts. Apart from the transactions created manually, when a
transaction is created based on any other document, Taxes are also copied from the
Source Document. This section lists such Documents, Source Documents and the events.
Requisitions
•
Default Localization Taxes on creating Requisitions, manually from Requisitions
(Localized) window.
•
Creation of RFQ from Requisitions (Localized) using Auto Create window.
•
Creation of Standard Purchase Order from Requisitions (Localized) using Auto
Create window.
•
Creation of Standard Purchase Order from Requisitions Using Auto Create
window. Taxes will be defaulted on the SPO, though no taxes are attached to
Requisition. This will work only when the 'Tax Override' flag is enabled for the
Supplier Site.
•
Creation of Planned Purchase Order from Requisitions (Localized) using Auto
Create window.
•
Creation of Blanket Release from Requisitions (Localized) using Auto Create
window for Blanket Purchase Agreement.
India Local Purchasing 2-23
•
Localization Tax defaulting on Requisition import.
RFQ
Default Localization Taxes on creating RFQ from RFQ (Localized) window.*
* Taxes will defaulted only from item class, 3 level tax defaulting is not supported for
RFQ.
Quotations
•
Default Localization Taxes on creating Quotations, manually from Quotations
(Localized) Window
•
Creation of Quotation from RFQ (Localized)
•
Creation of Standard Purchase Order from Quotations (Localized) using Copy
Document (Tools Copy Document)
•
Creation of Planned Purchase Order from Quotations (Localized) using Copy
Document (Tools Copy Document)
•
Creation of Blanket Purchase Agreement from Quotations (Localized) using Copy
Document (Tools Copy Document)
Quote Analysis
•
Default Localization Taxes on Quote Analysis created from Standard Quotations
(Localized)
•
Calculate Per Landed Cost on Quote Analysis created from Standard Quotations
(Localized)
Standard Purchase Order
•
Default Localization Taxes on creating Standard Purchase Order, manually from
the Purchase Order (localized) Window
•
Creation of Standard Purchase Order from Existing PO using Copy Document
•
Creation of Standard Purchase Order based on Catalog Quotation using Catalog
(function)
•
Creation of SPO from Requisition using Auto Create Window
Planned Purchase Order
•
Default Localization Taxes on creating Planned Purchase Order, manually from the
Purchase Order (localized) Window.
•
Creation of Planned Purchase Order from Existing PO using Copy Document
2-24 Oracle Financials for India User Guide
•
Creation of Planned Purchase Order based On Quotation using MRP Workbench,
when Approved Supplier List (ASL) is attached to Quotation
Blanket Purchase Agreement
•
Default Localization Taxes on creating Blanket Purchase Agreement, manually from
the Purchase Order (localized) Window
•
Creation of Blanket Purchase Agreement from Existing PO using Copy Document
•
Creation of Blanket Purchase Agreement from Existing Quotation using Copy
Document
Blanket Release
•
Default Localization Taxes (from Blanket Purchase Agreement) on creating Release,
manually from the Release (Localize screen) Window.
•
Creation of Blanket Release Based On Blanket Agreement using MRP Workbench,
when Approved Supplier List (ASL) is attached to Quotation.
•
Creation of Blanket Release FROM Existing Blanket Purchase Agreement using
Auto Create against a Requisition.
Receipts
•
Default Localization Taxes on Receipt, when created from a Standard PO, Blanket
Release, Planned Release from, Receipt (Localized) Window.
Receipts (RMA/ISO)
•
Default Localization Taxes on Receipt (RMA) Created from Sales Order (Localized)
•
Default Localization Taxes on Receipt (ISO) Created from Fulfilled
Orders(Localized)
Returns
•
Default Localization Taxes (of Excise Type) on Returns created from Return to
Vendor - India window
Unordered Receipts
•
Default Localization Taxes on Unordered Receipts when matched to a Purchase
Order with Localization Taxes.
Claim CENVAT on Receipt
Defaulting of Excise Type of Taxes (included in the Receipt) to Claim CENVAT on
Receipts screen. This happens only when: •
The CENVAT is not claimed on Receipt.
India Local Purchasing 2-25
•
Excise tax should be set as 100% CENVAT recoverable.
•
EXCISE and MODVAT Flags for the Item are set to 'YES'.
Encumbrance Accounting
India Local taxes are stored separately in India Local tables; this data is not visible to the
Base application processes. Hence base application encumbrance processes were not
considering India Local taxes while doing the Funds checking or generating
encumbrance accounting. Now India Local taxes will be considered in encumbrance
accounting as the India Local tax amounts are interfaced into the base application
encumbrance processes in a streamlined fashion without any change in the user process
flows.
Encumbrance accounting is available for the following events in the P2P cycle:
•
Requisitions (External and Internal)
•
•
•
•
•
Creation of Requisition encumbrance
Purchase Orders
•
Creation of PO Encumbrance
•
Relieving of Requisition encumbrance (if PO is sourced from a requisition)
Receipts (if PO line has 'Accrue on Receipt' flag checked)
•
Relieving of PO / Internal Requisition encumbrance
•
PO / Internal Requisition Encumbrance relieving adjustments on Receipt
corrections
•
PO Encumbrance relieving adjustments on Returns
Invoice Validation
•
Creation of Invoice Encumbrance
•
Relieving of PO encumbrance (if PO line has 'Accrue on Receipt flag unchecked
– Period End Accrual)
Invoice Accounting
•
Relieving of Invoice encumbrance
Funds Available = Budget amount – Encumbrance (till date) – Actual utilization (till
date).
2-26 Oracle Financials for India User Guide
Transaction processing is allowed only on the basis of the Funds check control level set
up i.e. Absolute (No overspending allowed), Advisory (Raises warning on
overspending) or None (Allows overspending).
Requisition / Purchase Order Funds Checking, Reserve / Approval /Modification
Requisition / Purchase Order Encumbrance actions such as Funds checking, Reserve,
Approval, Modifications and Control actions will include the attached IL NonRecoverable (NR) taxes also.
Currently no tax modification is allowed if the Requisition / Purchase Order is in
'Approved' or 'Approved and Reserved' status. This restriction will now be extended to
the status of 'Reserved' also under the Encumbrance support to ensure that the reserved
amount is equal to the non-recoverable taxes attached to the Requisition / Purchase
Order line.
India Local taxes are currently attached at the Requisition line / Purchase Order
Shipment level only. Encumbrance is calculated and accounted based on the Requisition
/ Purchase Order Distribution level. Hence the non-recoverable taxes will be
apportioned to the distributions, if multiple distributions exist for the line, and the
encumbrance amount is calculated. Such apportioning is done through:
•
Non-Recoverable Tax amount will be summed up at the line level
•
Non-Recoverable Tax amount at the line level will be apportioned to various
distribution lines based on the distribution line quantity, whether the value basis
for the line is quantity or amount
•
Distribution level Non-Recoverable tax amounts will be rounded to 2 decimals and
rounding difference if any between the distribution level tax amounts and line level
tax amount, will be adjusted against the last distribution line.
Receiving /Corrections / Returns for Inventory items
Purchase Order / Internal Requisition encumbrances are reversed on the Inventory
items' Receipt Deliver event. Non-recoverable tax amounts of Purchase Order / Internal
Requisition distribution that is being received / corrected / returned will be included in
the Encumbrance accounting actions of the respective event.
Note: Deliveries to Process Manufacturing Organizations do not
generate Encumbrance reversal entries since Oracle Process
Manufacturing Costing and Sub ledger accounting does not support
Encumbrance currently. Hence there will be no support for India Local
taxes for Inventory item deliveries to Process Manufacturing
Organizations.
India Local Purchasing 2-27
Receiving /Corrections / Returns for Expense items with 'At Receipt' accrual method
Purchase Order / Internal Requisition encumbrances are reversed on the Expense
Delivery event. Similar to the Inventory destination deliveries, non-recoverable tax
amounts of Purchase Order / Internal Requisition distribution that is being received /
corrected / returned will be included in the Encumbrance accounting actions of the
respective event.
Receiving /Corrections / Returns for Expense items with 'Period End' accrual method
Oracle Financials for India does not support 'Period End' accrual method, as it is not
compatible with India Tax Regimes. Hence Oracle Financials for India support is not
being provided for this feature.
Invoicing Encumbrance actions
In the Procure to Pay cycle, encumbrance accounting impact is only applicable for PO
matched invoices for Expense items with 'Period End' Accrual method. As Oracle
Financials for India does not support this accrual method, Oracle Financials for India
support is not extended for encumbrance accounting in such an event.
Invoice level encumbrance accounting on invoice validation / invoice accounting will
automatically consider the India Local tax distributions as these are created as Invoice
distributions.
Encumbrance Reporting
'PO Encumbrance Details' report shall be including the IL non-recoverable tax amounts
also with the respective transaction amounts.
Migration / Upgrade Script
If any customer has been using the Encumbrance feature (without the IL support) and
then adopts the IL encumbrance support solution, there shall be discrepancies in
encumbrance accounting in the following scenarios:
•
Purchase Requisition lines with non-recoverable taxes – Reserved before IL
encumbrance solution application and Unreserved after IL solution application
•
Purchase Requisition lines with non-recoverable taxes – Approved before IL
encumbrance solution application and related PO created after IL solution
application
•
Internal Requisition lines with non-recoverable taxes – Reserved before IL
encumbrance solution application and Unreserved after IL solution application
2-28 Oracle Financials for India User Guide
•
Internal Requisition lines with non-recoverable taxes – Approved before IL
encumbrance solution application and ISO receipt created after IL solution
application
•
Purchase Order lines with non-recoverable taxes - Reserved before IL encumbrance
solution application and Unreserved after IL solution application
•
Purchase Order lines with non-recoverable taxes - Approved before IL
encumbrance solution application and Receipt created after IL solution application
Documents reserved or approved before IL encumbrance solution application will not
have India Local tax amounts in the Encumbrance accounting entries. Hence
post-migration to the new solution, it will be ensured that the Encumbrance reversal
entries generated for the migrated documents do not include the tax amounts so that
there is no discrepancy in the resulting encumbrance accounting.
Setting Up India Local Purchasing
This section describes the setup procedures for India Localization Purchasing. You
should have completed the Organization, Inventory and Tax Setups before you start
setting up Oracle Financials for India Purchasing.
To set up India Local Purchasing, you must:
1.
Define Supplier Additional Information, page 2-29
2.
Set up Profile Options, page 2-33
3.
Run India Receiving Transaction Processor
4.
Run India RG Period Balances Calculation
5.
Round off Excise Amount
6.
Run India RG Rounding Process
Defining Supplier Additional Information
You need to setup Supplier Additional Information before you start using Oracle
Financials for India for Purchase Module. This lets you record the Tax Registration
Information, Item Category List and Assessable Price List. This information setup for
the Supplier and Supplier Sites will be the basis for Tax defaulting and calculation. The
Tax Registration Information will be used for Reporting.
As a part of set up, you need to create separate records for each Supplier with Null
Location, where in you need to set the IT/TDS related information pertaining to the
Supplier as IT/TDS calculations are not based on Supplier Sites.
India Local Purchasing 2-29
You can setup the Supplier Additional Information for a Supplier NULL Site. The
information defined in this record will default to transactions created for all Sites.
However, if you create this setup for Supplier Sites, then the Information defined there
will be the basis for Tax defaulting and calculation.
In the Excise block, you record all Excise related information of the Supplier Site like
Range, Division, Commissionerate, ECC Number, Supplier Type and Document Type
as these values are used for printing different Excise related reports pertaining to the
supplier related transactions.
If the Supplier Site is a Sales Tax registered Site located within the Site, he should give
only his LST Number and the CST field should be left as null. Like wise if the Supplier
is a Sales Tax Registered Site located out side the State LST field should be null and only
his CST details should be recorded. If the Supplier is not registered under the Sales Tax
Rules, the user should leave the CST and LST Number fields as Null.
Important: Excise zone needs to be filled in order to generate Excise
Related reports.
Prerequisites
Before you enter the Supplier Additional Information Details, you must:
•
Define Organizations
•
Define Locations
•
Define Organization Additional Information
•
Define Taxes
•
Define Tax Categories
•
Define Items
•
Define Item Categories
•
Define Supplier, Supplier Sites
•
Define Assessable Price Lists
Navigation:
India Local Purchasing > India Localization > Suppliers > Supplier Additional Info
Field Description
Description
Operating Unit
You have to select Operating Unit from the LOV.
2-30 Oracle Financials for India User Guide
Field Description
Description
Vendor Name/Site
You can select the Vendor Name from LOV for whom
the Additional Information Regarding Tax are to be
defined, the Vendor Number will be defaulted and
relevant Vendor Site will be selected from LOV.
Excise Block
Excise Range
Use this field to enter Excise Range under which this
Supplier's Site falls. This would be printed on all the
documents that are required under Excise Act.
Excise Division
Use this field to enter Excise Division under which this
Supplier's Site falls. This would be printed on all the
documents that are required under Excise Act.
Excise Registration Number
Use this field to enter Excise Registration Number of
this Supplier's Site. This would be printed on all the
documents that are required under Excise Act.
Excise Zone
Use this field to review and enter Excise Zone under
which this Supplier's Site falls. This would be printed on
all the documents that are required under Excise Act.
Excise Region
Use this field to review and enter Excise Region under
which this Supplier's Site falls. This would be printed on
all the documents that are required under Excise Act.
Excise Circle
Use this field to review and enter Excise Circle under
which this Supplier's Site falls. This would be printed on
all the documents that are required under Excise Act.
Excise Commissionerate
Use this field to review and enter Excise Range under
which this Supplier's Site falls. This would be printed on
all the documents that are required under Excise Act.
Excise EC Code
Use this field to review and enter Excise EC Code of this
Supplier's Site. This would be printed on all the
documents that are required under Excise Act.
India Local Purchasing 2-31
Field Description
Description
Document type
You need to specify the Document, which will be
supplied by the Supplier/Site. User can specify any duty
document name like Invoice, Delivery Challan, Excise
Invoice, Excise Challan, Dealer Invoice, Bill of Entry etc.
in this field. This information is used for printing
CENVAT reports that need to be submitted to the
Central Excise Authorities.
Vendor type
You need to pick the Vendor Type from the pick list.
The options available are Manufacturer, Depot, First
Stage Dealer, Second Stage Dealer and Importer. This
information is used for printing the CENVAT reports
that need to be submitted to the Central Excise
Authorities.
Sales Tax Block
Sales Tax - Central ST Reg. No.
Use this field to review and enter Central Sales Tax
Registration Number of this Supplier's Site. This field
should be null for those Supplier Sites, which are not
registered under Sales Tax Act and for those registered
Supplier Sites falling within the state.
Sales Tax - State ST Reg. No.
Use this field to review and enter State Sales Tax
Registration Number of this Supplier's Site. This field
should be null for those Supplier Sites, which are not
registered under Sales Tax Act and for those registered
Supplier Sites falling outside the state.
Item Category List
The user can enter the Item Category list then for all the
items appearing in this list. The taxes lines will be
defaulted as per the Tax Category attached to this Item.
This is an optional field and if the user decides to enter
the tax lines for a Vendor manually, it can be left blank.
Assessable Value
In case of Excisable products, assessable value on which
Excise Duty is calculated is not the basic Sales Price.
Then the user need to specify whether Assessable Value
for a particular Item have to be considered or not in the
price list column of Vendor Information - India Form.
Only the Excise Duty will be calculated on Assessable
Value and the other Taxes will be actual Invoice Value.
Invoice Approval block
2-32 Oracle Financials for India User Guide
Field Description
Description
Create pre-approved TDS Invoice
and Credit Memo
You have to enable this check box at Supplier Site level
if you require the Credit Memo and Invoices generated
for TDS transactions to be pre-approved. You would
also have an option to enter this value at the Supplier
Null Site Level. In such a case, the TDS Invoices &
Credit Memos created from any of the Sites would be
pre-approved. Unless, the setup for a specific Site does
not have this check enabled.
VAT Tax Block
Reg No
Specify the VAT Registration Number applicable to the
Supplier Site
Assessable Value
You can select from the list of Price Lists. The price
specified in the list here would replace the Line Amount
while calculating VAT Taxes
Standalone AP Invoice Block
Tax Category
Select this to assign tax categories directly to a supplier
site for defaulting of taxes to standalone invoices. This
field is enabled only at the supplier site level.
Service Tax Block
Reg No
Specify the Service Tax Registration Number applicable
to the Supplier Site
Setting Up Profile Options
To use Oracle Financials for India Purchasing, you need to ensure that the Profile
Options mentioned below are set up accordingly in the Personal Profiles of Purchasing.
These settings are mandatory for using the features of Oracle Financials for India.
Display the Auto-created Documents in PO : NO
Display the Auto-created Quotation in PO : NO
Processing Mode in RCV : Immediate/Online
India Receiving Transaction Processor
To process pending records, India Receiving Transaction Processor can be submitted
India Local Purchasing 2-33
manually or can be scheduled. This will handle following transactions:
•
Corrections
•
Deliver
•
Return to Receiving
•
Receiving
•
Return to Supplier.
This concurrent program can process in batches when 'RCV: Processing Mode ' profile
option is set to 'BATCH'.
This concurrent program can also be scheduled for a particular Inventory Organization,
when P_CALLED_FROM is set to JAINPORE in concurrent program definition.
Navigate to India Local Purchasing > Reports > Run > India Receiving Transaction
Processor.
India - Concurrent request for defaulting taxes in PO when linked with Quotation
A Purchase Order can be created based on a Quotation using Sourcing rules. In such
cases, taxes assigned to a Quotation should be carried to PO. The program 'India Concurrent request for defaulting Taxes in PO when linked with Quotation' defaults
taxes from Quotation to PO.
You can schedule this program so that taxes default on all eligible PO's.
Navigation: India Local Purchasing - Reports - Run - India - Concurrent request for
defaulting taxes in PO when linked with Quotation
India - RG Period Balances Calculation
This program calculates balances for the CENVAT Taxes. These balances are
maintained on a monthly basis. These balances are used in the India - RG 23 Register
Reports. If the balance for the previous month is not calculated before running India - RG 23
Register Report, then India - RG 23 Register Report ends with an error.
Navigate to India Local Purchasing > Reports > Run > India > RG Period Balances
Calculation.
Parameters
Register Type: The register Type can either be 'A' for Input register and 'C' for Capital
Goods.
Consolidate Till: This should be last date of the unprocessed month. Any other date will
end this program with an error.
2-34 Oracle Financials for India User Guide
Rounding Excise Amounts
This feature is to comply with the rounding of Total Excise Duty on an Excise Invoice.
This feature ensures that the Total of Excise Duty in an Excise Invoice is rounded to the
nearest rupee.
Prerequisite Setup
You should specify '2' as the Rounding Precision for the Excise Tax that you are
defining. For Complete information on Setting up Taxes refer to 'Setting Up Tax
Information' section of Oracle Financials for India Implementation Manual.
Specify the Excise Rounding Account for the Organization through the 'Organization
Additional Information' screen. For Complete information on Setting up Organization
Tax Information refer to 'Defining Organization Additional Information' section of
Oracle Financials for India User Reference Manual.
Tax on the Purchase Order and the Receipt is rounded to '2' decimal places.
On CENVAT Claim, the Accounting Entries and the Register updates are made upto
two decimal places.
India - RG Rounding Process
This concurrent program creates Rounding Adjustment Entries for the Excise Invoices
falling between specified dates.
You should schedule 'India - RG Rounding Process' by specifying the Organization and
the Excise Invoice Date Range.
This program creates accounting entries to:
•
Dr/Cr CENVAT RM/CG Account
•
Cr/Dr Excise Rounding Account
The CENVAT Account will be debited when the Excise Amount on the Invoice is
rounded up. The CENVAT account (RM or CG) picked up will be based on the type of
Items purchased.
In cases where the Excise Invoice consists of both Raw Material and Capital Goods
Purchased, then the rounding amount will be passed to the Register Type specified in
the 'India - RG Rounding Process' concurrent request.
Navigate to India Local Purchasing > Reports > Run > India > RG Rounding Process.
Parameters
Organization: Select an Inventory Organization that has been setup for Oracle
Financials for India.
Transaction Type: Select the Transaction Type from the LOV for which you wish to
process rounding entries.
India Local Purchasing 2-35
Register Type: Select either 'A' or 'C'. 'A' Implies 'Inputs' and 'C' implies 'Capital Goods'.
This applies only to Excise Invoices including both Inputs and Capital Goods. In such
cases, rounding adjustment amount will be passed to the Register you select here.
From Excise Invoice Date: Specify a Date here. The program will show only those Excise
Invoices with dates after this date.
To Excise Invoice Date: Specify a date here. The program will show only those Excise
Invoices till this date.
In case of CGIN Items, the CENVAT claimed in any year will be rounded to the nearest
rupee. In the year subsequent to the year of purchase (and first claim), rounding entry
will be created for the total amount and will be passed as and when the Concurrent
request is submitted.
Managing Purchasing Transactions
This section elaborates on the transactions for which you can default and calculate the
Localization taxes. This is possible only when you create the transactions navigating
through the localization windows.
Purchase Requisition is the one from where the business cycle for all Purchases begins
and it is always better to consider all Indian business aspect and tax requirement from
the Requisition level itself. The tax and incidental expenses information captured here
flows to other documents created based on the Requisition.
To default and calculate localization taxes you have to create a Requisition navigating
through Requisitions (Localized) window. India Local Requisition is a view form and
the data in this window is populated based on the transaction details entered in Base
Applications form and the Tax Setups.
Creating Requisitions
In India Local Purchasing Responsibility, navigate to the India Local Requisitions
window from Requisitions > Requisitions (Localized).
Field Description
Type
Action
Description.
Header Block
Number
(Display only)
The Requisition Number is a
system-generated number will be
displayed after enter and save a
Requisition.
Operating Unit
HELP
You have to select the Operating
Unit from the LOV.
EDIT
PICK
2-36 Oracle Financials for India User Guide
Field Description
Type
Action
Description.
Type
(Display only)
The Type selected in the Standard
Apps form will be defaulted.
Preparer
(Display only)
The Preparer's Name will be
displayed here.
Description
(Display only)
Description of a Requisition will
be displayed here.
Status
(Display only)
The status of the Requisition will
be displayed here. (Quick field
are Incomplete, In-Process and
Approved)
Total
(Display only)
The Total value of the Requisition
including Tax Amount will be
displayed here and this field will
get updated whenever any
change made in the tax
calculation.
Line Block
Line No
(Display only)
Line Number of a Requisition
will be displayed here.
Item
(Displayed)
The Item selected in the Std Apps
Requisition form for this line will
be displayed here.
Description
(Displayed)
The Item Description will be
displayed here.
UOM
(Displayed)
UOM of the entered Item will be
displayed.
Qty
(Display only)
Requisition Quantity will be
displayed here.
Price
(Display only)
Price at which requisition is
raised for an Item will be
displayed here.
India Local Purchasing 2-37
Field Description
Type
Action
Description.
Amount
(Display only)
Represents the Material Cost
excluding Tax will be displayed
here.
Tax Amount
(Display only)
Tax Amount for a Item in a line
are defaulted from India Local
Tax Details form and this field
will get updated whenever any
change made in the tax
calculation.
Total Line Amount
(Display only)
Represents the Total Line
Amount for a line.
Footer Block
The information relating to
Inventory Module like
Destination type, Requester,
Organization, Location,
Sub-inventory are defaulted from
Standard Applications
Requisition form.
The information regarding Supplier like Source, Supplier Name, Site, Contact, Phone
are defaulted from Standard Applications, Requisition Form.
See Also: Oracle Purchasing reference User Manual for details on Requisitions in the
Standard Applications.
Click Taxes in the India Local Requisition to open the tax details.
The Tax Lines will default based on the Tax Category attached to the Item Class
applicable to the Item or based on the Item Category list attached to the
Supplier/Supplier Site. You can add Tax lines manually.
Precedence of taxes will decide the basis for calculating the Tax Amount. You can
specify the precedence in the Precedence fields.
Important: It is advised that you verify the tax lines and Approve the
Requisition; otherwise you cannot change the tax line after Approval of
Requisition.
For Excise/CVD related taxes on which credit can be claimed under CENVAT scheme,
you need to ensure that appropriate credit percentage is defined in the Tax Definition
and the CENVAT credit is considered for deriving the Item Cost while performing a
Receipt.
2-38 Oracle Financials for India User Guide
The Vendor Name for a Tax in the Tax Details window will be the same as specified in
the header line of a requisition or the Vendor Name specified in the Tax Definition. But,
for the Tax lines with Taxes that have Update Vendor Flag enabled, you can
Add/Change the Vendor Name in the Tax Details window.
While creating a requisition you can enable the RFQ Required Flag depending upon the
type of requisition being entered.
RFQ (Localized)
You can create a RFQ from India Local RFQ window. This will enable defaulting and
calculation of Localization Taxes. The defaulting is based on the Three-way defaulting
logic followed for Oracle Financials for India i.e., based on Supplier, Supplier Site or
Item Class. You can alternatively create a RFQ from the Requisitions. The localization
taxes flow to RFQs, if such Requisition is created from Requisitions (Localized)
window. For the Quotations created from India Local RFQ, taxes flow to the same.
Click Open in the India Local RFQ window to create RFQs in the Standard Applications
RFQ window. This will take you to the India Local RFQ window; the information
entered in the Standard Applications window would be defaulted here along with the
India Local Taxes.
Creating RFQs
In India Local Purchasing Responsibility, navigate to the India Local RFQ window from
RFQ and Quotation - RFQs (Localized).
Functionality of RFQ's India Localization is similar to Requisition India Localization.
You need to follow the regular functionality of Standard Applications while entering
data in the Standard Applications RFQ window.
Click Taxes to open the Tax Form to enter the Tax details in the same manner as
mentioned in the Requisition form. In India Local Tax Details window the tax lines are
defaulted based on the Tax Category attached to the Item Class applicable to the Item or
based on the Item Category list attached to the Supplier/Supplier Site. You would also
have an Option to Add Tax Lines Manually.
Quotations (Localized)
You can create a Quotation by navigating through India Local Quotations window. This
would enable defaulting and calculation of Localization Taxes. The defaulting would be
based on the Three-way defaulting logic followed for Oracle Financials for India i.e.,
based on Supplier, Supplier Site or Item Class. You can alternatively create a Quotation
from an RFQ. The Localization Taxes would flow to Quotation, if such RFQ is created
from RFQ (Localized) window. For the Purchase Orders created from India Local
Quotations, taxes would flow to the same.
You can navigate to Standard Applications Quotations Entry window by clicking on the
Open button of India Local Quotations. On closing this form after entering and saving
India Local Purchasing 2-39
the details, the same would flow to India Local Quotations. The Tax Amounts in this
form would default from the India Local Tax Details window.
India Local Quotations is a view form and the data in this window is defaulted from the
Standard Applications Quotations and India Local Tax Details.
Creating Quotations
In India Local Purchasing Responsibility, navigate to RFQ's and Quotations >
Quotations (Localized).
Functionality of the India Local Quotations window is similar to India Local RFQ and
you need to follow the regular functionality of Standard Applications while entering
data in the Standard Applications Quotations form.
Purchase Orders (Localized)
India Local Purchase Orders is designed to meet the requirements related to Tax
defaulting and calculation for a purchase transaction. The Purchase Order can be
created manually or automatically, based on an existing Purchase Order or based on a
Quotation or a Requisition.
Taxes on a Purchase Order are either created:
•
Based on the Tax Category attached to the Item, in the Item Category List attached
to the Supplier
•
Based on the Tax Category attached to the Item, in the Item Category List attached
to the Supplier Site
•
Based on the Item Class attached to the Item, which, in turn, is attached to a Tax
Category
•
Tax Lines added manually
•
Tax attached to the Requisition, Quotation that is used to auto-create Purchase
Order.
In all the cases, you can modify the tax lines.
India Local Purchase Orders is a view form, displays the details entered in the Purchase
Orders Standard Applications window, which in turn, is opened navigating through
India Local Purchase Orders window. The Tax details in this form are based on the
India Local Tax Details.
Creating Purchase Orders
In India Local Purchasing Responsibility, navigate to Purchase Orders > Purchase
Orders (Localized).
2-40 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Header Block
Operating Unit
EDIT
You have to select Operating Unit
from the LOV.
PICK
HELP
PO Rev.
(Display only)
The PO Number allotted in the
Standard Apps form will be
displayed here.
Type
(Display only)
The PO Type selected in the
Standard Apps Form will be
displayed here.
Currency
(Display only)
PO Currency will be displayed
here.
Supplier/Site
(Display only)
Defaulted from Standard Apps
PO Forms.
Ship To / Bill To
(Display only)
Defaulted Ship To / Bill To
Inventory Organization Location
from Standard Apps PO Forms
will be displayed.
Buyer
(Display only)
Buyer Name will be displayed
from Standard Apps PO Forms.
Status
(Display only)
The Status of the PO will be
displayed here.
Description
(Display only)
Description of the PO is displayed
here from Standard Apps PO
Forms.
Amount
(Display only)
Defaulted the PO Material Cost
from Standard Apps PO Forms.
Tax Amount
(Display only)
The Total Tax Amount for the PO
will be displayed here.
India Local Purchasing 2-41
Field Description
Type
Action
Description
Total
(Display only)
The Total PO Value will be
displayed here.
Line Block
Line No
(Display only)
Auto generated Line Number will
be displayed here.
Shipment No
(Display only)
Auto
generated
Shipment
Number will be displayed here.
Item / Description
(Display only)
The Item selected in the Std Apps
PO form for this line and its
Description will be displayed
here.
UOM/Qty
(Display only)
UOM and Qty entered for an Item
will be displayed.
Price
(Display only)
Price for the Item in a line will be
displayed here from Std Apps PO
Form.
Ship To Organization
(Display only)
Displayed from Standard Apps
PO Forms.
Bill To Location
(Display only)
Displayed from Standard Apps
PO
Forms
respective
the
Operating Unit.
Need-By date
(Display only)
Defaulted from Standard Apps
PO Forms.
Line Amount
(Display only)
Represents the material cost
excluding tax and defaulted from
Std Apps PO Form.
Tax Amount
(Display only)
Tax Amount for a Item in a line
are defaulted here. India Local
Tax Details Form and this field
will get updated whenever any
change made in the Tax
Calculation.
2-42 Oracle Financials for India User Guide
Field Description
Type
Line Total
(Display only)
[]
(Optional)
Action
Description
Represents the Total Line Amount
for a line.
EDIT
Enter
line-specific
detail and Save.
additional
The following is the Tax form for the above Purchase Order India Localization and
which shows all the taxes related to that PO and the user can add or delete a tax lines
depending upon his requirement. Through Apply Button the user can save the tax lines.
Navigate to Purchase Orders > India Local Purchase Order > Taxes
•
Taxes can be defaulted based on the Three-way defaulting logic
used by Oracle Financials for India.
•
You can modify the defaulted Taxes.
•
Taxes can be modified only before approving the Purchase Order.
•
If you need to change the taxes on approval of the Purchase Order,
the solution suggested is to create a purchase order revision by
modifying the PO lines and then change the Taxes.
PO Releases (Localized)
This feature is designed to take care Taxes for a PO Release against Blanket Agreement
and Contract Agreement. Standard Applications PO Releases Form will be invoked
through Open button and after filling up the inventory details for a Blanket or Contract
Agreement save and close the Standard Application Form.
Creating PO Releases
In India Local Purchasing Responsibility, navigate to Purchase Orders > Releases
(Localized).
The user can move to the Tax Form and verify whether the tax lines are defaulted as per
the tax specified in the Blanket or Contract Agreement.
•
Whenever you change the quantity in Releases (Base Apps screen),
the user needs to navigate to Releases (Localized) screen and
should click Apply in India Local Tax Details so that the taxes are
India Local Purchasing 2-43
recalculated based on the changed quantity.
PLA Manual Entry
PLA Manual Entry is a View / Entry form that can be used to View/Enter the Manual
PLA transaction. It displays on query all the transactions that have an entry in the PLA
Register. Each Inventory Organization is considered as Excise Unit. Thus, you need to
specify the Organization Name and Location both for querying & for making manual
entries into the Register. Querying can be done based on certain fields on the Entry
Block and also Transaction Details block.
India Local Purchasing > Registers > PLA Manual Entry
Use the details given here to create a manual entry in PLA Register. The screen's field
wise description and its feature are described below for ready reference.
Field Description
Type
Action
Description
Operating Unit
(Required)
EDIT
You have to select Operating
Unit from the LOV.
HELP
PICK
Organization
(Required)
EDIT
PICK
HELP
You need to specify the Inventory
Organization Name to which
PLA Register entries are to be
updated. Where you would like
to use this window to view the
existing PLA Entries, specify an
Inventory Organization for which
you would like to view the PLA
Register balance and information.
Location
(Required)
EDIT
PICK
HELP
You need to specify the Location
for the Organization you have
chosen. The display of existing
entries or creation of a new entry
would be for the chosen
Organization and Location.
Serial No
(Required)
2-44 Oracle Financials for India User Guide
It is system generated Serial
Number
after
entering
a
transaction.
Field Description
Type
Action
Description
Transaction Date
The Transaction Date should be
entered here. If you would like to
view existing PLA Register
entries for a particular day then
you can specify the Transaction
Date.
Transaction Type
The transaction types of either
Receipt, Issue should be chosen
here.
Item
You need to specify Item for
which the Receipts/Issue entry is
going to be passed.
Customer/Vendor
Name
Enter Customer/Vendor Name
should be entered here and the
manual entry is being made in
PLA Register.
Customer/Vendor
Location
Enter
Customer
/
Vendor
Location should be entered here.
Transaction
Block
This block has Transaction details
with
respect
to
Reference
Number, Invoice No, and Invoice
Date.
Excise Amount
Excise utilization details should
be entered here.
Excise Cess
Enter Excise Cess Amount in this
column.
CVD Cess
Enter CVD Cess Amount in this
column.
Account
You need to enter the Account
Code to which the Excise
Amount on Receipt transaction
has to be credited. This account
would be debited with the Excise
Amount on Issue transaction.
Detail
India Local Purchasing 2-45
Field Description
Type
Action
Description
Remarks
In the Remarks Block you can
enter relevant remarks for PLA
register for your reference and
correspondence.
Note: You can view the GL drilldown accounting entries using the
Show transactions button on the Tools menu of the Manual Entry form
Receiving Corrections
•
On correcting a base Receiving Transaction, Oracle Financials for India creates
accounting and Register Entries to adjust taxes assigned to the Receipt
•
To correct a Receiving Transaction, navigate to the Receiving Corrections screen
and query for the Receipt. The lines fetched will depend on the status of the
Transaction. In case you have received, delivered and Returned to Vendor then you
would have three lines here.
•
You will have to Correct the Deliver transaction before correcting the Receiving
Transaction. Similarly the Return to receiving has to be corrected before correcting
Return to Vendor.
•
You have to select the line to be corrected and enter the correction quantity. On
saving this transaction, system would create a record in the base Receiving Table.
On doing this 'India - Receiving Transaction Processor for Corrections' concurrent
request would be submitted by Oracle Financials for India. This request will create
adjustment Accounting, Costing and Excise Register Entries.
•
The program will not create CENVAT adjustments to Receipts on which CENVAT
is claimed in the previous months.
•
In cases where AP Invoice is created before making a Correction entry, the Invoice
has to be adjusted by creating a corresponding Debit Memo. On matching this Debit
Memo to the Receipt, Oracle Financials for India concurrent program 'To Insert Tax
Distributions' would be submitted to fetch Tax Amounts from the Receipts, in
proportion to the Quantity matched.
Using India - Mass Tax Update
In Oracle Financials for India, the Mass Tax update program is designed to handle
2-46 Oracle Financials for India User Guide
impacts of Tax Rate revisions and Tax applicability changes for the following
documents:
•
Internal Requisitions
•
Purchase Requisitions
•
Request for Quotations
•
Quotations
•
Standard Purchase Orders
•
Planned Purchase Orders
•
Blanket Purchase Agreements
•
Blanket Releases
•
Sales Orders
•
Contract Purchase Orders
On running this concurrent, taxes will be recalculated for all selected OPEN documents.
Prerequisite Setups:
You must list changes in Taxes that will. impact the Open transactions. Following
Changes/Additions will be made to current Tax Setup:
•
Tax Rate Changes / New Tax: Wherever, the Tax Rates have changed or a new Tax
has been introduced, a New Tax code has to be defined. A new Tax Category has to
be defined with the New Tax Code. For all the Item, Supplier combinations where
the new rate is applicable, the Tax Categories in the Item Category list would be
changed appropriately.
•
Change in Classification: Identify Items with changes in classification. Identify
applicable New Tax Category. Replace Assign the new Tax Category to Items on
the Item Category list.
India - Mass Tax Recalculation
After completing the above setup changes, submit the Mass Tax Changes Concurrent
request. To submit the request navigate toIndia Local Purchasing > Submit: Requests >
Mass Tax Updates.
Choose the 'Document Type' (mandatory), From Date, To Date (Mandatory) and any
other parameter fields (optionally). On successful completion of the Request, the Taxes
India Local Purchasing 2-47
on the Open transactions in the chosen Document Type would be recalculated, where
applicable. The Taxes on the Tax Details window will be updated with the Taxes from
the revised Tax Categories. The Tax Amount and the Total Amount on the Document
header and lines would be recalculated to reflect the latest Tax Amounts. All Tax lines,
manually added before the update, will be retained if these lines do not have
precedence on any other lines (except the Base Item Line) and neither does any other
Tax line have precedence over these lines. All documents with manual tax lines having
precedence on other lines, will not be processed and audit tables will be updated
accordingly.
Successful completion of the Concurrent Request updates the audit tables with the
documents that are affected, the Old Tax Category and the New Tax Category. It will
also list the documents that could not be updated and needs manual intervention.
If you do not wish to change the Supplier Additional Information and the Item
Category Lists, then the Old Tax Category and the New Tax Category Codes can be
chosen in the Parameters window. On running the concurrent request, all lines that
have Old Tax Category Codes will be replaced with the new Tax Category Codes.
India- Mass Tax Recalculation - Request
Document Type
The User can select from the List of Document Type. This is a mandatory parameter
From Date
Enter a Date Value in this field. The Transaction lines with the document date created
on or after this date would be considered for processing. This is a mandatory
parameter.
To Date
Enter a Date Value in this field. The Transaction lines with document date created on or
before this date would not be considered for process This is a mandatory parameter.
Supplier
The LOV for this parameter would display the Suppliers with transactions. This field is
enabled only if Purchase Type of document is chosen in the Document Type field.
Supplier Site
The User can choose Supplier Site ID from the LOV. The LOV is restricted to the value
chosen in the Supplier field.
Customer
The LOV for this parameter displays the Customers with transactions. This field is
enabled only if Sales Type of document is chosen in the Document Type field.
Customer Site
The User can choose Customer Site ID from the LOV. The LOV is restricted to the value
2-48 Oracle Financials for India User Guide
chosen in the Customer field.
Old Tax Category
The User can choose Tax Category from the LOV. The Transaction lines with this Tax
Category is considered for processing. This Tax Category will be replaced with the
value chosen in the 'New Tax Category' parameter and the Taxes will be recalculated
accordingly.
New Tax Category
The User can choose Tax Category from the LOV. The Tax Category on the Transaction
lines chosen for processing will be replaced with the value chosen in this field and the
Taxes will be recalculated accordingly.
Document No.
Enter a Transaction Number of the document type of the transaction that you would
restrict the processing to.
Blanket Release No.
Enter the Release Number to be processed.
Document Line No.
Enter the corresponding Document Line Number to be processed.
Shipment No.
Enter the corresponding Shipment Line Number to be processed.
Override Manual Taxes
On selecting 'Yes' in this field you would be restricting the processing to documents that
do not have Manual Tax Lines. Else, all selected documents would be processed and
any Manual Lines on these document would be deleted and new tax lines that would be
defaulted for the transaction would be restricted to the taxes that are included in the
Tax Category.
Commit Interval
Enter a Numeric Value here. The program will commit the processed records in groups
defined by this Number.
Process Partial
Select 'Yes' or 'No'. All OPEN Documents including those Partially Processed, will be
considered for update if you selected 'Yes'.
Update Tax Category
On completion of Patch application the Tax Category will default on the existing
documents. The Tax Categories would be defaulted, based on the existing Localization
setup.
Oracle Financials for India is designed to handle tax defaulting and calculation for the
India Local Purchasing 2-49
transactions entered by the user through Requisitions, RFQ, Quotations, Purchase
Orders, PO Releases, Receipts, Sales Orders and RMA. The Defaulting would be based
on the Three-way defaulting logic followed for Oracle Financials for India i.e., based on
Supplier/Customer, Supplier Site/Customer Site or Item Class. However, following
would be exceptions:
•
Internal Requisitions (Localized) : in case of Internal Requisitions created from
Requisitions (Local) the taxes would be defaulting only from the Item class
applicable to the lines.
•
Blanket Releases (Localized) : Taxes would be flowing from the Blanket Purchase
Agreement
•
Internal Sales Order: Internal Sales Order would be created on importing Internal
Requisitions.
Receipts (Localized)
The Localization Taxes defined in the Purchase Order will be defaulted and the
procedure for Accounting / treating different Localization taxes can be handled at the
time of Receipt. For this, user need to Open Receipt through Receipt Localized window.
By activating the "NEW" button, user will be taken to the Standard Receipt screen
where he needs to match the receipt with a Purchase Order.
Navigate to India Local Purchasing - Receiving - Receipts (Localized) and use the India
Local Receipts India Localization form to view and create receipts.
You can view receipts by querying any field like Receipt Number, Receipt Date,
Shipment Number, Shipment Date, Excise Invoice No, Excise Invoice Date, Supplier
Name, Inventory Organization.
1.
Click New to create receipts. Enter the Header information for the receipt.
2.
In the Transaction Type field, select either Express or Non Express. Selecting
Express ensures that a single India Receiving Transaction processor concurrent
request is submitted to Process all Receipt lines. The default value in this field is
blank, which is equivalent to Non Express.
After the Receipt is created, Receipt details will be auto-queried to Receipt localized
window where details of the Excise Documents need to be captured. Excise Invoice
Number and Excise Invoice Date is captured in this screen. If you wish to avail
CENVAT credit in Auto mode immediately on Receipt, you must check claim CENVAT
on Receipt Flag.
Important: Whenever credit on Capital Goods is availed, you can claim
50% of Credit at the time of Receipt by specifying 'Yes' in the 'Claim
CENVAT on Receipts'. The balance Credit can be availed using 'Claim
2-50 Oracle Financials for India User Guide
CENVAT on Receipt' screen.
If a Receipt has multiple lines and share the same Excise Information, then the use can
fill these details at the Header level and click on populate defaults button to default the
details to shipment lines. You also have an option to change these details at line level.
If there are Multiple Excise Documents for a Single Receipt, user can incorporate this
information in the line level also. The user need to enter the Line information for the
shipment line and save the data as per the regular standard Applications functionality.
Through the Tax button the user can view the Tax lines for the Receipt, which is as per
the PO terms and the user is empowered to modify the tax lines at the times of Receipts.
Only the modified tax lines for which the tax Vendor is other than the PO Vendor in the
Receipts will be considered for AP Invoices raised for receipts for the respective tax and
Third Party Vendor.
Important: The standard applications 'Receiving Transaction Processor'
needs to be completed before the localization screen reflects the taxes.
On Receipt, all modifications are permitted to the tax lines provided the Receipt Modify
Flag in Additional Organization Information screen is enabled. The modifications
include:
•
Deletion of a tax line
•
Addition of a tax line
•
Modification of a tax amount
•
Modification of the amount computed for any tax line
•
Changing the vendor on receipt for tax lines if allowed by tax definition.
•
Changing the currency applicable to the particular tax line if allowed by tax
definition.
Important: These modification of tax lines can be done only before
closing of Receipt (Localized) form, once the Receipts (localized) form is
closed, the corresponding accounting entries will be passed and the
System won't allow the user to modify the tax lines.
The Total Amount will get updated with the Revised Amounts on saving the screen.
However, on change of the Tax Amount the dependent tax amounts would not be
re-calculated.
Once the Receipt localization screen is closed, India Receiving transaction processor
concurrent program is submitted. This concurrent updates Excise Registers and creates
India Local Purchasing 2-51
Accounting Entries. In case of a Trading Organization RG 23D Register Entry and
corresponding Accounting Entries are created by this Concurrent Request.
In case of a Manufacturing Organization, updates to Excise Registers and creates
Accounting Entries would be based on the Receipt Routing Type and the value entered
for Claim CENVAT in the Receipt.
•
If Receipt Routing is Standard and Claim CENVAT on Receipts is 'Yes', Excise
Quantity and Duty Registers are updated and Accounting Entries are passed. None
of the Excise Registers will be updated when Claim CENVAT is Set to 'N'.
•
If Receipt Routing is Direct Delivery and Claim CENVAT on Receipts is 'Yes',
Excise Quantity and Duty Registers are updated and Accounting Entries are passed.
If the Claim CENVAT is Set to 'N' then, Receiving and Delivery Accounting Entries
will be passed but Excise Registers will not be updated.
You can check for the successful completion of the above concurrent program by
navigating through view request.
Auto Accounting using NEW Button
A new Receipt can be created without closing Receipt localized form. This can be done
using NEW button on India Local Receipts screen. Following message is populated
when the user tries to create a new receipt using this path.
Accounting Entries and Excise Register Entries for the Receipt would be generated on
accepting the message. You need to ensure that the taxes are updated before creating a
new Receipt.
View Accounting
An option to view the Accounting Entries for Tax Accounting generated during the
receipt is being provided. You can use this option to verify accounting entries are
generated for the Receipt properly. Navigate to Tools > View accounting.
In the Transaction Type segment, you can select the transaction like Receive, Deliver,
RTV etc. and look for the accounting entries generated.
Field Description
Type
Action
Description
Account Type
The user can look for Accounting
Entries generated for different
account types like CENVAT,
Receiving etc.
2-52 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Account Mode
Accounting can be viewed for
logistic transactions like Receipts,
Return to Vendor etc. For Receipts
Type of transactions, Account
mode will be regular and for
Return
related
transactions
account mode will be reversal.
UOM
This field displays the Unit of
Measurement in which the
transaction was recorded.
Line number
This field displays the Accounting
Transactions lines for which view
Accounting Entries are displayed.
By using the down/up arrows,
user can view the Accounting
Entries for different lines in the
Receipt.
Transaction Date
This field displays the date on
which Accounting Transaction is
recorded.
Quantity
This field displays the Quantity
Received against the transaction
•
In the transaction segment, system displays the GL Account, the
Debit and Credits against the Accounting line, Transaction
Currency, Currency Conversions, Period Name, Created Date and
Transaction Date.
•
This feature is provided to enable the user to confirm that the
receipts are accounted properly. User is provided an option to view
the localization tax entries in the " T " Shape accounts form.
View Registers
On completion of the Receipt Accounting process, by navigating through the
Tools - View Register Menu, the user can check the updates in the CENVAT Registers.
In the Receipt Segment, Receipt related information like Transaction Date, Unit of
India Local Purchasing 2-53
measurement, Quantity Received, Sub Inventory and Lines Numbers are displayed.
This functionality facilitates the user to confirm updation of excise registers on
completion of a Receipt transaction and the amount flown into the CENVAT Registers.
In the Register segment, by using the TAB key, user can move to part I, part II, RG 23 D
and PLA * registers as per the transaction parameters.
* PLA will be updated only for RTV Transactions when preference is set to 1 or when
sufficient balances are not available.
Field Description
Type
Action
Description
Register Type
This field displays the Register in
which the transactions are
recorded. This will be updated
based on the values for the Items
defined in the Item Class. This
can be CENVAT on input (RG 23
A), CENVAT on Capital Goods
(RG 23 C) or Dealers CENVAT
Register (RG 23 D)
Serial Number
This field displays the Serial
Number in the respective
Register under which the
transaction was recorded.
UOM
This displays the Unit of
Measurement in which Excise
Registers got updated. Always
Excise Registers will get updated
only in the primary Unit of
Measurements and users need to
take enough care while defining
the conversion factor from
primary Unit of Measurement to
secondary Unit of Measurement.
Invoice Number
This field displays the Excise
Document Number that was
recorded for the transaction
Invoice Date
This field displays the Duty
paying Document Date on which
credit was availed.
2-54 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Vendor Name
This
field
displays
Vendor/Customer Name
whom the transaction
performed.
the
with
was
Apply BOE to Receipts
In all Receipts where tax of type Customs Duty or Additional Customs Duty is defined
in the tax lines, the system will not permit saving the record, without applying Bill of
Entry (BOE). BOE Button will be enabled only when the receipts tax lines have tax type
like Customs Duty, Additional Customs Duty.
Payment towards Customs Duty need to be done through BOE Invoices in AP Module
(Invoices- BOE Invoices) At the time of Receipt, Items need to be matched with the
payment of Customs Duty paid on the item. This is done by matching the BOE Invoice
with the Receipt. Matching is done on Item-to-Item basis. Each Item where Customs
type of taxes are attached,
Choose 'Apply BOE' to indicate against which Bill Of Entry the Duty Amount was paid.
The Customs Duty is paid to Customs Authorities on the Bill of Entry Value before the
Receipts of Goods. You can record the BOE details using BOE Invoices feature in India
Local Payables. This will automate creation of a AP Invoice for the Customs Authority.
BOE created through BOE Invoices can be applied against a Receipt by using the '
Apply BOE' form.
In the Header Block
Field Description
Type
Action
Description
Customs
(Displayed)
The amount of Customs Duty in
the Receipt Tax Line will be
defaulted here.
CVD
(Displayed)
The amount of CVD in the
Receipt Tax Line will be
defaulted here.
Total Customs Duty
(Displayed)
Total of Customs Duty and CVD
in the Receipt Tax line will be
defaulted here
India Local Purchasing 2-55
Field Description
Type
Action
Description
Total
Applied
(Displayed)
The Total Amount of Customs
Duty will be displayed after
entering the line data.
Field Description
Type
Action
Description
BOE No
(Displayed)
All the BOE No's raised in AP but
not yet applied will de displayed
here.
Import Dept. Sl. No.
(Displayed)
Value
entered
in
the
corresponding field of the BOE
Payment Screen would appear in
this field.
Customs Authority
(Displayed)
You can view the Customs
Authority Name in this field.
BOE Amount
(Displayed)
BOE Amount will de displayed
here.
Amount written off
(Displayed)
If part of the BOE Amount is
already written off through the
Written off functionality in
Accounts Payable, then the same
amount will de displayed here
Amount
applied
(Displayed)
If part of the BOE Amount has
been applied, then the same will
appear here.
(Enterable)
The user can enter the amount to
be applied, which can not exceed
the Total Customs Amount.
Amount
In the Line Level
already
Amount to be applied
The User need to save this screen
after
entering
the
above
information. Once a BOE is fully
applied it won't be appearing in
this form for application.
2-56 Oracle Financials for India User Guide
Unordered Receipt
At the time of Receipt of Items it may not be possible to ascertain the Purchase Order
against which an Item is being received. In such case you enter an Unordered Receipt.
In respect of Unordered Receipt, no taxes are defaulted for the receipt since the
purchase order against which the receipt is done is unknown.
Unless the Receipt is matched to Purchase Order the Taxes does not default.
While matching Receipt with PO, Oracle Financials for India will provide the taxes from
the Purchase Order and these taxes cannot be modified.
The option to claim CENVAT on receiving is not available on the Unordered Receipts
screen. It is available while matching Receipt with PO . The Excise Records are updated
for Material Receipt in RG23A/C Part I only on matching the Receipt to a Purchase
Order.
No Accounting Entries are generated at the time of Receiving. The Accounting Entries
are generated at the time of matching with Purchase Order.
You can also access the 'Claim CENVAT on Receipts' screen under Inventory Receiving
to generate the Excise Entries and accounting for CENVAT if you do not claim
CENVAT Credit while matching Receipt with PO.
After matching the Unordered Receipts, the User has to query the Receipt Number in
the Receipt Localization screen and BOE has to be applied for the Receipt if the receipts
tax line are having customs type of taxes.
Match Unordered Receipt
The Unordered Receipts needs to be matched to a Purchase Order later. CENVAT credit
on Unordered Receipts can be claimed only once the Receipt is matched with a
Purchase Order. In the flex field, user needs to select India Receipt as the context value
and record the Excise Duty paying document details.
Navigation: Receiving - Match Unordered Receipts
The Excise related information like Excise Invoice, Excise Invoice Date and Claim
CENVAT on Receipts would be entered. Receipt Localized window. *.
* CENVAT Credit cannot be taken for Unordered Receipt on Receipt of the Goods.
Credit can be taken only on matching the Unordered Receipts with a Purchase Order.
Query the Receipt from Receipt localized window and provide Excise information to
claim. The provision for Tax Corrections at the time of Receipt is not available for
Unordered Receipts. Hence User need to ensure that the Purchase Order has the actual
tax figures.
India Localization Receipt Details
India Local Receipt Details form summarizes taxes, Excise Registers (both quantity and
India Local Purchasing 2-57
amount), Accounting, Costing and BOE details of receiving transactions.
1.
Navigate to India Local Purchasing > Receiving > Receiving Transactions Summary.
2.
Query the transaction to display the Receiving Headers Summary window.
3.
Click 'Transactions' to display the Receiving Transaction Summary window.
4.
Click View > Zoom to display India Local Receipt Details window.
In the Header Block
Field Description
Description
Receipt Number
Receipt Number that is queried will be displayed here.
Unit of Measurement
UOM of the Item will be displayed here.
Quantity
Quantity of the Item received will be displayed here.
Transaction Type
Transaction Type will be displayed here.
Tax Amount
Total Tax Amount of the Receipt Tax line will be
displayed here.
Cenvat Amount
Cenvat Amount of the Receipt Tax Line will be
displayed here.
Item Class
Item Class of the Item Received will be displayed here.
Excise Invoice Number
Excise Invoice Number of the Vendor will be
displayed here.
Excise Invoice Date
Date of the Excise Invoice will be displayed here.
Processing Status
This field displays process status related to
Non-Cenvat Taxes included in the Receipt. This field
displays following values:
E - Implies error during processing
Y - Implies successful completion of the program
X - means that taxes are not applicable to the receipt
line
O - Implies missing setup
2-58 Oracle Financials for India User Guide
Field Description
Description
Cenvat Process Status
This field displays process status related to cenvat
taxes included in the receipt. This field displays
following values:
E - Implies error during processing
Y - Implies successful completion of the program
X - means that taxes are not applicable to the receipt
line
O - Implies missing setup
XT - Implies that correction could not be completed
due to change in the period of receipt and the
correction.
Process Message
This message displays process message for
Non-Cenvat Taxes. The message depends on the value
in the Processing status.
Cenvat Process Message
This message displays process message for
Non-Cenvat Taxes. The message depends on the value
in CENVAT Process status field.
In the Line Level
Field Description
Description
Tax Tab
Line Number
Serial Number
Name
Name of the Tax will be displayed here.
Type
Type of Tax as selected while Defining Tax.
Rate Type
Rate type will be displayed here.
It can either be Percentage Adhoc or UOM
Depending on the Tax Definition
Rate
Rate of Tax as defined while Tax Definition.
India Local Purchasing 2-59
Field Description
Description
Precedence / UOM
Precedence used to calculate Taxable Basis. This field
would be populated for percentage-based taxes.
In case of UOM based Taxes, Unit of Measure assigned
to the Tax Code will be shown.
Currency
Tax Currency will be displayed here.
Amount
Amount of Tax will be displayed here.
Recovery %
Recovery Percentage as specified while Defining Tax.
Recoverable
The value in this field would be set to 'Yes' whenever
the Tax is Recoverable in the context of the transaction.
In cases where a Recoverable Tax is not recovered due
to certain Item and Organization setup, this field
would reflect 'No' irrespective of the value in the
'Recovery % ' field.
Modified Manually
This will be 'Yes' when the Tax Amounts or the Taxes
have been modified by the user.
Vendor
Name of the Vendor will be displayed here.
In case of the First Party Taxes, the PO Vendor Name
would be displayed here.
In case of Third Party Taxes, the Tax Vendor Name
would be displayed here.
Vendor Site
Vendor Site Name will be displayed here.
In case of the First Party Taxes, the PO Vendor Site
would be displayed here.
In case of Third Party Taxes, the Tax Vendor Site
would be displayed here.
Quantity Register Tab
Organization
Name of the Organization will be displayed here.
Location
2-60 Oracle Financials for India User Guide
Field Description
Description
Fin Year
Register
Register type will be either RG23A or RG23C.
Sl No.
Serial Number of the entry in the Quantity Register
will be displayed here.
Creation Date
Excise Invoice Number
Excise Invoice Number of the Vendor will be
displayed here.
Excise Invoice Date
Date of the Excise Invoice will be displayed here.
Transaction UOM
UOM in which the Transaction has been made will be
displayed here.
Primary UOM
Primary UOM assigned to the Organization item will
be displayed here.
Quantity Received
Quantity Received will be displayed here.
Amount Register Tab
Organization
Name of the Organization will be displayed here.
Location
Location of Receipt will be displayed here.
Fin Year
Financial year in which the receipt was created will be
displayed here.
Register
Register type will be either RG23A or RG23C.
Sl No.
Serial number of the entry in the amount register will
be displayed here.
Creation Date
Creation date of the CENVAT Register Entry will be
displayed here.
Excise Invoice Number
India Local Purchasing 2-61
Field Description
Description
Date of the excise invoice will be displayed here.
Debit
Amount debited to the register through the transaction
will be displayed here.
Credit
Amount credited to the register
transaction will be displayed here.
Accounting Tab
through
the
Transaction Date
Creation Date
Creation date of the Accounting Entry will be
displayed here
Account
Number of the account in which the effect of the
transaction is going will be displayed here.
Account Type
This field displays the class of accounting entries.
Period
Accounting period
Debit
Amount Debited will be displayed here.
Credit
Amount Credited will be displayed here.
GL Posting Status
Displays the status of posting to GL
Sub Ledger
Displays the status of posting to Ja_In_Rcv_Journals
Date of the receipt transaction will be displayed here.
This field displays the class of accounting entries.
Organization
Name of the Organization will be displayed here.
Costing Tab
Creation Date
Date of the receipt transaction will be displayed here.
2-62 Oracle Financials for India User Guide
Field Description
Description
Account
Number of the Account in which the effect of the
transaction is going will be displayed here.
Period
Displays Accounting Period
Debit
Amount Debited will be displayed here.
Credit
Amount Credited will be displayed here.
Organization
Name of the Organization will be displayed here.
BOE Tab
Customs Authority
Site
Site of customs authority will be displayed here.
Agent Name
Number of the BOE will be displayed here.
Amount
Amount applied against the BOE will be displayed
here.
Claim CENVAT on Receipts
If you do not wish to take credit on inputs or capital goods immediately on Receipt, you
can claim the credit from the Claim Credit on Receipts window. In the case of capital
goods, balance Credit of 50% that can be availed in the Next Financial Year can be
claimed through this screen.
While taking Credit on Capital Goods through this windows the Accounting Entries
mentioned will get generated.
This form can be used to claim CENVAT Credit on Receipt if the CENVAT Credit is not
taken at the time of Receipt because of non-availability of adequate information.
Further, for Capital Goods the CENVAT Credit could be taken only after installation
and thus this feature of claiming CENVAT at a later stage after the Receipt is provided.
1.
Receiving and CENVAT entries are not generated for Receipts with
routing as Standard, unless CENVAT Credit is claimed.
India Local Purchasing 2-63
2.
Ensure that CENVAT is claimed before the Purchasing and
Inventory periods are closed.
Navigate to India Local Purchasing > India Localization > Receipts > Claim Modvat on
Receipts > Find Receipts India Localization.
This Query Find window provides following checkboxes.
•
Last Years claim only
•
CGIN only
•
50% Claim only.
This feature would help you in querying eligible Receipts for Claim CENVAT, in a
Batch Mode. This feature would be of great use to claim remaining CENVAT on Capital
Goods (CGIN Items) purchased during the Previous Year.
Following would be the behavior in each combination of options above:
•
Combination A: 1+2+3: If the user checks all the fields then, all receipt lines
pertaining to purchase of CGIN Items in the previous year would be fetched. Only
those CGIN purchases for which 50% of CENVAT has been claimed in the previous
year would be fetched.
Combination B: 1: All purchases made in the previous year, for which CENVAT is
available for claim would be fetched. This would include both RMIN and CGIN Items.
Rather this is an exclusion of Receipt lines in the current year (pending CENVAT
Claim).
Combination C: 2: All CGIN purchases with CENVAT attached, not claimed completely
would be fetched. This would include receipt lines of the current and also the previous
year.
Combination D: 3: All CGIN purchases for which first 50% CENVAT has been claimed
would be fetched. This would be irrespective of the year.
Combination F: 1+3: All CGIN purchases made in the previous year for which first 50%
CENVAT has been claimed in the previous year would be fetched.
Combination G: 2+3: All CGIN purchases for which first 50% CENVAT has been
claimed would be fetched. This would be irrespective of the year in which the goods are
purchased.
The below mentioned screen will be used to claim CENVAT for the Receipts. These
Receipts should have associated tax lines and CENVAT = 'Yes'
Navigate to India Local Purchasing > India Localization > Receipts > Claim Modvat on
Receipts > Find Receipts India Localization.
Receipt Number (Displayed)
2-64 Oracle Financials for India User Guide
The Receipt Number for which CENVAT is to be claimed.
Receipt Date (Displayed)
Date on which the receipt has been entered.
Item (Displayed)
The Item for which the Receipt has been entered.
Description (Displayed)
Description of the Item.
Item Class
The Item Class of the Item will be defaulted in this field. By default, this will be CGIN
or CGEX as defined in the Item Category flex-field.
Total CENVAT Amount
This field displays the total CENVAT Credit available on the Item
Claimed CENVAT Amount
If partial Credit is availed on the Receipt, this field displays the amount of credit that is
already availed.
Claimed CENVAT Percentage
This field displays the Percentage of Credit availed on the item for the Receipt under
reference.
CENVAT percentage to be availed
This field displays the percentage of credit which is available for claiming credit
Original Quantity
This field displays the Quantity of Goods received against Receipt under reference
Location
This field displays the Location in which the Receipt under reference was performed
Vendor Changed
You need to check this field whenever, the Vendor Name and Vendor Site has to be
changed. This would enable the Vendor Name and Vendor Site field.
Vendor Name (Displayed)
Name of the Vendor from whom the Inventory is received. The PO Vendor would be
displayed in this field. However, in case you have received the goods from a different
Vendor, then you can update the Vendor Name with the Vendor from whom you have
received the goods. To do this, check the 'Vendor Changed' Checkbox. Select a new
Vendor and Vendor Site.
Vendor Site (Displayed)
Name of the Vendor Site from whom the Inventory is received. The PO Vendor Site
India Local Purchasing 2-65
would be displayed in this field. However, in case you have received the goods from a
different Vendor, then you can update the Vendor Name with the Vendor From whom
you have received the goods. To do this, check the 'Vendor Changed' Checkbox. After
you update the Vendor Name you can select the Vendor Site in this field.
Excise Invoice No (Required) ENTER
You have to enter the Excise Invoice Number.
Excise Invoice Date (Required) ENTER
Date of the above Excise Invoice Number.
Claim CENVAT (Required) CHECK BOX
You have to enable this check box to take CENVAT credit on a particular Receipts
Unclaim CENVAT (Required) CHECK BOX
You have to enable this check box to take unclaim CENVAT credit on a particular
Receipts.
Check All
Click this field to select all the Receipt Lines for processing.
Clear All
Click this field to deselect all the Receipts.
Unclaim All
Click this field to Unclaim all the Receipts and load Excise Amount to Item Cost.
Claim
Click this button, process the selected Receipt Lines. A single concurrent would be fired
to process all the selected Lines.
Unclaim
Click this button, process the selected Receipt Lines for Unclaim. A single concurrent
would be fired to process all the selected Lines.
You can select lines one at a time by Clicking on 'Unclaim CENVAT' checkbox on the
line. Else, you can check the 'Unclaim All' checkbox on the header.
All selected lines are processed for Unclaim on clicking on the 'Unclaim' button.
1.
Oracle Financials for India supports Receipts corrections with
IN60106. Entries to adjust taxes would be automated on saving
Receipt corrections. Hence the 'Modify' facility has been removed
from Claim CENVAT on Receipts' screen.
2.
You cannot claim CENVAT for a receipt if the same combination of
Excise Invoice Number, Excise Invoice Date has been used for
2-66 Oracle Financials for India User Guide
another Receipt created in the current Organization from the same
Vendor Site.
CENVAT Credit on Capital Goods
At the time of taking CENVAT Credit on Capital Goods, the user can define the
percentage of CENVAT Credit the user wants to take immediately on Receipt of the
Goods. For using this functionality, the user needs to carry out the steps mentioned
below.
Following setups are mandatory for availing partial Credit on Capital Goods and to
Claim the balance later.
Item should be classified as Excisable, Modvatable and Item class should be CGIN or
CGEX.
After creating the Receipt, Excise Document details need to be provided in Receipt
localized window. These values can also be filled in at the Receipts Line level. If "Claim
CENVAT on Receipt" is checked, RG 23 C Part II Register Entries would be created for
50% of CENVAT applicable to the Receipt Line. else, if you don't check will defer the
claim of CENVAT. In such cases, you need to follow the "Claim CENVAT on Receipts"
process (as specified in the previous section of this Chapter).
Remaining 50% of CENVAT Credit arising from the Capital Purchase can be claimed
during the following year
•
In case of Return of the Capital Goods to Supplier, you can create a
Return only after claiming the remaining 50%. This can be claimed
in the same Financial Year. Hence, you should ensure that the total
CENVAT is claimed before saving an RTV Transaction.
•
You can find the CENVAT Credit he can avail by running India
CENVAT report. This report is available in India Local Purchasing
Responsibility.
•
In the Additional Organization. Information Screen, the user need
to key in an account to which all pending CENVAT Credit need to
be posted and it will be tracked. This account is being identified as "
CENVAT Receivable Account"
Unclaim CENVAT
CENVAT can be claimed only on Receipt of documentary evidence indicating the
Excise Duty Liability incurred by the Shipping Organization. There would be situations
where the Organization might not receive such documentary evidence. In such cases
India Local Purchasing 2-67
the Excise Duty amount has to be included the Item Cost and the record should be
eliminated from the list of records that have to be processed for CENVAT Claim.
In case the Item is Inventory Item then, such CENVAT Amount should be added to
Item Cost if the costing method is 'Average'. The same should be accounted as Purchase
Price Variance, where the costing method is STANDARD. If the item is EXPENSE then
the CENVAT amount needs to be added to Expense Account.
An option has been provided in the 'Claim CENVAT on Receipts' screen, where the
user can identify the Receipt lines that have to be eliminated from the CENVAT Claim
processing. Such records would be eliminated from CENVAT Claim processing &
excise duty related to such records would be included in the Item Cost.
Navigate to India Purchasing > India Localization > Receipts > Claim CENVAT on
Receipts
Through the above find Receipts Form you can find the Receipt for which you will like
to unclaim CENVAT. After entering the required fields the "find" button has to be
clicked to fetch the existing records for the criteria entered.
In the Claim CENVAT on India Local Receipts screen you can select all lines that you
would like to Unclaim and eliminate them from further process of CENVAT Claim.
You can select lines one at a time by Clicking on 'Unclaim CENVAT' checkbox on the
line. Else, you can check the 'Unclaim All' checkbox on the header.
All selected lines are processed for Unclaim on clicking on the 'Unclaim' button.
Returns to Vendor
A Return to Vendor transaction has to be created by the user Navigate from Return to
Vendor India screen
When you create a return for material that has CENVAT applicability then you need to
select Generate from process action LOV. This would ensure appropriate accounting for
CENVAT taxes.
A Batch Number will be generated based on which 'India - Return to Vendor' Report
can be taken.
Navigate to India Local Purchasing > India Localization > Receipts > Return to Vendor
(India) > Return.
After entering the required criteria - Excise Invoice Number, Batch Number and VAT
Invoice Number, click Find to fetch the records depending on the criteria entered.
Quantity (Required)
The Quantity to be returned is entered in this field.
UOM (Required)
The Unit of Measure of the Item to be returned.
Return to (Required)
2-68 Oracle Financials for India User Guide
Destination of the Item to be returned whether to receiving or to Supplier
Supplier/Location (Conditionally Required )
Enter Location if the return to is receiving and if it is Supplier field will display name of
the Supplier.
Return type to Reason (Optional)
This is available from the Details tab of the Receiving Returns of the base form.
After entering all the required fields save record. After saving the transaction navigate
back to Return to Vendor-India to default the details.
Select Process action from the LOV and click on default button to default the action
details to shipment lines.
On saving the record, Accounting Entries and Entries in RG23A-Part I & II or
RG23C-Part I & II and PLA are created depending on the Item Class and Type of
Organization
In case of Manufacturing Organizations, the Duty Registers selected depends upon the
preferences set up done in the Additional Organization Info screen. If PLA is set as the
last preference and the item returned is a capital good (CGIN Item) then, balance in RG
23C Part II would be considered first. PLA would be updated only if there no adequate
balance in RG 23C Part II. However, balance in RG 23A Part II registers will not be
considered.
RG 23D Register would be updated for Trading Organizations.
On completion of RTV transaction, the relevant excise registers will be updated and the
print of the duty-paying document can be taken.
Return to Vendor in the Case of a Trading Item
Return to Vendor of a Trading will be done in the Standard Application form itself and
the respective Issue entries will be passed in the RG23D Register and the same can be
viewed through Transaction type Return to Vendor.
Return to SSI Vendor
Return to Vendor of a SSI would require a change in the rate of CENVAT Duty. To
enter the revised Duty applicable to the Return, you can query an Existing Return
transaction using Return to Vendor (India) screen. Here you have an option to specify
the Revised Rate / Amount. Only Excise and Education CESS taxes will be displayed
Navigate to India Local Purchasing > India Localization > Receipts > Return to Vendor
(India) > Inquiry.
Approval Workflow for Purchasing Documents with Localization Tax details
Oracle Financials for India now enables reporting and display of India taxes in
India Local Purchasing 2-69
purchasing approval workflow notifications. India taxes are included in the following:
•
Purchase order, requisitions, and releases workflow notifications
•
Total amount reported on workflow notifications
•
Approval limit in the workflow hierarchy
•
Change order workflow
In addition, you can modify the tax amount, precedence, vendor, and vendor site
information at the time of approval.
Inquiry
Requisition Summary (Localized)
Use this View Requisition Summary to review a particular Requisition (Localized) by
specifying its Number. All the Requisitions will be viewed if the user does not specify a
single Requisition PO Number. By pressing the New Requisition button the user can
create a new Requisition also.
Viewing Requisition Summary
In Oracle Financials for India, navigate to the India Local Requisitions Summary
window from India Local Purchasing > India Localization > Requisitions > Requisition
Summary (Localized).
Field Description
Type
Action
Description
Requisition Number
The user need to specify the
Requisition Number which he
wants to review through this
View Requisition Summary form
otherwise all the Requisition will
appear in the summary.
Preparer
The user need to review all the
requisition prepared by a person,
then by specifying the Name of
the Preparer in this column he
can get a summarized report on
all Requisition raised by that
Preparer.
2-70 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Approval Status
If the user wants view all the
Requisitions with a particular
Approval Status (the Quick field
for Approval Status are Rejected,
Require Re-approval, Returned
then he can specify that and view
the summary report.
Order Number
The user can view the Requisition
summary report for a particular
purchase order by specifying the
Order Number here.
Type
(Optional)
By specifying the Requisition
type like Purchase or Internal, he
can view the reports of all
Requisitions
raised
for
a
particular Type.
Requester
(Optional)
By
specifying
a
particular
Requester Name, the user can
view all the requisitions raised by
that Requester.
Item
(Optional)
By specifying a particular Item,
the user can view all the
requisitions raised for that Item.
Supplier
(Optional)
By
specifying
a
particular
Supplier Name, the user can view
all the requisitions raised for that
Supplier.
If the user wants to view all the Requisitions then he need not to specify any of the
above field for querying and can blind query through the Find button.
Note: The Assessable Value used for tax calculation falling under
Excise/VAT regime is retrieved from Assessable Price list based on Item
Category.
Quote Analysis (Localized)
You can use this feature to analyze your quotations. By navigating through Quote
India Local Purchasing 2-71
Analysis (Localized) you can view the Per Landed Unit Cost (for the item) including
Localization Taxes.
Through this form the user can view the Quotations (Localized) raised by a specific
query or a blind query.
Viewing Quotations
In Oracle Financials for India, navigate to India Local Purchasing > India Localization >
Quotations > Quote Analysis (Localized).
Click Find without supplying values for any field to view all Local Quotations. You can
further sort the results by specifying particular fields in the form like RFQ, Supplier,
Quotation and respective quotations can be viewed.
Note: Only Non-recoverable portion of the taxes will be considered for
calculation of per landed unit cost.
Purchase Order Summary
Use this View Purchase Order Summary to view a particular Purchase by specifying its
Number and all the Purchase Orders will be viewed if the user does not specify any of
the field. The user can do new release for a PO through New Release button and the
user can create a new Purchase Order through the New PO button.
Viewing Purchase Orders
In Oracle Financials for India, navigate to India Local Purchasing > India Localization >
Purchase Orders > PO Summary (Localized).
Field Description
Description
Purchase Order Number
The user need to specify the Purchase Order Number
for which he wants to review through this View
Purchase Order Summary Form.
Release Number
The user need to the review all the Purchase Order
Released under a Blanket Agreement, then by
specifying the Release Number in this column he can
get a summarized report on all Purchase Orders raised.
Supplier
By specifying a particular Supplier, the user can view
all Purchase Orders raised for that particular Supplier.
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Field Description
Description
Ship To-Org
By specifying a particular Ship To Inventory
Organization Name, the user can view the entire PO
raised for that Inventory Organization.
Bill To
By specifying a particular Bill To Site Name of an
Inventory Organization, the user can view all the PO
raised for that Bill to Location
Type
By specifying the Purchase Order Type like Standard,
Blanket Order or Contract Agreement, he can view the
report of all Purchase Order raised for a particular
Type.
Item
By specifying a particular Item, the user can view all
the purchase orders raised for that Item.
Ship To
By specifying a particular Ship To Site Name of an
Inventory Organization, the user can view all the PO's
raised for that Ship To Location.
Buyer
By specifying a particular Buyer Name, the user can
view all the PO raised for that Buyer
Important: On Clicking Open Button in the PO Summary (Localized)
window, Purchase Orders, Base Applications window would be
opened.
The following column will be displayed in this Summary screen. The field wise
description of the form is given below for ready reference.
Field Description
Description
PO Number
Purchase Order Number will be displayed
Release Number
The Release Number for the Purchase Order will be
displayed.
Line Number of the PO
Line Number of the Purchase Order will be displayed.
Shipment Number of the PO
Shipment Number of the Purchase Order is displayed.
India Local Purchasing 2-73
Field Description
Description
Type of the PO
Type of the Purchase Order will be displayed in this field.
Item
Item Code of the Item is displayed.
Item Description
Item description is displayed
UOM
Unit of the Measurement is displayed in this field.
Quantity
Quantity transacted will be displayed in this field.
Currency
The Currency in which the transaction got recorded will
be displayed.
Price
Transaction Price is displayed in this field.
Amount
Quantity multiplied by Price will be displayed.
Tax Amount
Tax Amount will be displayed in this field.
Line Total
Total of the Line Amount will be displayed in this field.
Ship To Location
This field displays the Location to which the goods will be
shipped.
Supplier Name
Name of the Supplier will be displayed in this field.
Supplier site
Supplier Site with which the transactions are to be made
will be displayed.
Authorization Status
This field displays the Authorization Status of the
document.
Need by Date
Need by Date for the item will be displayed in this field.
Buyer Name
Name of the Buyer will be displayed in this field.
Retroactive Pricing
In some industries, it is a common practice for buyers and suppliers to agree on an
interim price for a new part while negotiations for a final price are still in progress.
2-74 Oracle Financials for India User Guide
Purchase orders for the new part are placed and payments made based on this interim
price. In many cases the final price resulting from the negotiation process takes effect
retroactively from an agreed upon date. The effect of this retroactive price change is that
existing blanket releases for the item need to be priced again and invoices adjusted for
price corrections along with the tax impact.
The Retroactive Pricing function allows price revision events to be propagated from the
blanket agreement to the downstream documents relating to that agreement such as
releases or standard purchase orders. Such price modifications on purchasing
documents have a direct impact on the taxes applicable to the transactions.
The retroactive function lets you recalculate India taxes on downstream transactions.
Prerequisites
1.
Set the PO: Allow Retroactive Pricing of POs profile options to the following values:
PO: Allow Retroactive Pricing of POs Profile Option Values
Profile Value
Description
Open Releases Only
Processes only releases or standard purchase
orders that have not been received nor invoiced
All Releases
Consider all releases in the appropriate status
irrespective of whether they have been received or
invoiced
Note: The retroactive pricing is disabled if you set the value to
Never.
2.
Uncheck Use PO Encumbrance on the Financials Options window, Encumbrance
tab.
Navigation - India Local Purchasing > Oracle Purchasing > Setup > Organizations >
Financial Options
Applying the Retroactive Pricing
In Oracle Payables, you first change the prices and run the 'Retroactive Price Update of
Purchasing Documents' concurrent request to apply the revised prices to the existing
purchase orders or releases. Once retroactive prices are applied, the tax amounts based
on the item price need to be recalculated.
To recalculate the tax amounts, run the 'India Retroactive Tax Update of Receipts'
concurrent request with the parameters described in the following table:
India Local Purchasing 2-75
India Retroactive Tax Update of Receipts Concurrent Request Parameters
Parameter
Description
Vendor Name
Name of the supplier.
Vendor Site
Vendor sites are displayed according to the
vendor selected.
Agreement Number
The agreement number is displayed according
to the vendor and vendor site selected.
Effective From
Enter an effective date for the retroactive
pricing.
Cenvat Action
Claim or unclaim tax benefits.
Supplementary Excise Invoice Number
Supplementary Excise Invoice number.
Supplementary Excise Invoice Date
Supplementary Excise Invoice date.
VAT Action
Claim or unclaim VAT.
Supplementary VAT Invoice Number
Supplementary VAT Invoice Number.
Supplementary VAT Invoice Date
Supplementary VAT Invoice Date
Process Taxes for Downward Revision
Select Y or N to process taxes for downward
revision or not.
The India Retroactive Tax Update of Receipts concurrent request will do the following:
•
Update receipt tax amounts in accordance with the price update.
•
Create accounting entries for the tax amount changes due to the price update.
•
Update the recovery register (Cenvat or VAT claim) automatically if the Cenvat or
VAT action is set to Claim and the Supplementary Invoice number is specified. In
case of excise goods, the Rg23 Part II A register is updated for raw materials and the
Rg23 Part II C register is updated for captial goods with the tax amount with a
distinct serial number. If the revision results in price increase, then you avail the
additional credit.
•
Cenvat or VAT unclaim is done automatically if the Cenvat or VAT action is set to
2-76 Oracle Financials for India User Guide
UnClaim. If it is downward revision of price, then it results in debit entry in the
respective registers.
Note: Skip this process if the price changes in BPA or GPA that does
not have any related document like POs, release, and receipts
The retroactive price change is not applicable in the following cases:
1.
The tax amount is calculated based on Assessable values such as Excise or VAT.
2.
The tax is a UOM based tax.
3.
The tax type is Adhoc.
4.
The tax is third party type.
Reports
This section provides overview and detailed descriptions of these reports:
•
India - Purchase Register Report
•
India Receiving Accounts
•
India - Purchases Report - This report lists Purchases made Outside state,
unregistered dealer or within state. Report can be submitted using Parameter, "
Report For". Based on the selection report is generated.
•
PLA Register Report
•
RG 23A Part -I Report
•
RG 23A Part -II Report
•
RG Part -I Report
•
RG 23C Part -II Report
•
India - CENVAT Monthly Return - Inputs
•
India - CENVAT Monthly Return - Capital Goods
•
India - CENVAT Monthly Return - Abstract
•
OSP Pending Dispatch Report
•
OSP Pending Receipt Report
India Local Purchasing 2-77
•
OSP Stock Register
•
Outside Processing Challan
India - Purchase Register Report
This report provides details of all purchases made for a vendor or for all the vendors for
a given period. This report is based on the AP Invoices created for the purchases.
Report Submission:
Use the Submit Requests (India Local AP & PO Module Only) form and enter India Purchase Register Report in the Name field to submit the report.
Report Parameters:
If you purchase for a specific vendor, then you can enter the name, else purchase for all
the vendors will be reported.
If vendor name is specified in the above parameter, then the respective vendor number
will be defaulted.
Period of Report (Required)
Enter the period for which you wish to take the Purchase Report for.
Report Headings:
Report headings provide you with general information about the contents of the report.
Oracle lists Company Name and Operating unit information based on User parameter
input.
Column Headings:
Sl. No.
Serial Number of the Line details will be reported.
Voucher No
Purchase Invoice Voucher Number will be reported
Vendor Name
Name of the Vendor will be reported.
Bill No & Date
Supplier Bill No & Date will be reported
PO Number. & Date
Purchase Order Number matched to the Invoice.
Remarks
Remarks appearing in the Purchase Voucher will be reported
Currency
2-78 Oracle Financials for India User Guide
Transaction Currency will be reported.
Net Amount
Purchase Invoice Line Amount will be reported.
The following taxes in a purchase invoice will be reported.
Excise Duty
Excise Duty amount associated in the transaction.
Customs Duty
Custom Duty Amount associated in the transaction.
LST (Local Sales Tax)
Sales Tax Amount associated in the transaction.
Insurance
Insurance Tax Amount associated in the transaction.
Freight
Freight Tax Amount associated in the transaction.
Octroi
Octroi Tax Amount associated in the transaction.
VAT Tax
Value Added Tax Amount associated in the transaction.
Service Tax
Service Tax Amount associated in the transaction.
Other (Other taxes if any )
Other Tax Amount associated in the transaction.
Total Amount
Total of the Purchase Invoice will be reported
India Receiving Accounts
Report Submission:
Use the Submit Requests (India Local PO Module) form and enter India - Receiving
Accounts in the Name field to submit the report.
Report Parameters:
Organization Code (Optional)
Organization Code, for which you wish to take the Receiving Accounts report for.
Receipt Number (Optional)
India Local Purchasing 2-79
Receipt Number of the above Organization, you wish to display the transaction details
or to display all Receipt Numbers.
Line Number (Optional )
This parameter is specific to the above parameter. Line Number of the above receipt ,
you wish to view the transaction details or all Line Numbers of the above receipt will be
displayed.
Account Type (Optional)
Account Type , you wish to display transaction details of particular Account Type or to
display all Account Types details
Transaction Type (Optional)
Select the Transaction for which you want to generate the report type or to display all
Transaction Type details.
From Date (Optional)
Date to print all the transaction details starting with the entered date.
To Date (Optional)
End Date to restrict the transactions till this date.
Report Headings:
Report Headings provide you with general information about the contents of the report.
Oracle lists organization information based on user parameter input.
Column Headings:
Organization Code
Code of the Organization will be reported.
Receipt Number
Receipt Numbers will be reported.
Line Number.
Line Numbers of each transaction will be reported.
Item Description
Item details on which transactions has done will be reported.
Transaction type
A specific Transaction Type for which the report is printed.
UOM
Unit of Measure used in transaction will be reported.
Quantity
Quantity received in each transaction will be reported.
2-80 Oracle Financials for India User Guide
Account Type
Account Type used in each transaction will be reported.
Account Mode
Account Mode used in each transaction will be reported.
Account
General Ledger Account to track the accounting entries for a specific account.
Amount (Dr)
Column representing amount debited.
Amount (Cr)
Column representing amount credited.
Currency Code (Dr)
Currency used in transaction will be reported.
Currency Conversion Rate
Currency Conversion Rate used in the transaction will be reported if MRC is used.
Period
Period in a financial year will be reported.
Creation Date
Date on which the transaction was created.
Report Summary:
This section of the report lists the net activity of all accounts according to the transaction
type.
Account
General Ledger Account to track the accounting entries for a specific account.
Transaction Type
Transaction Type of particular type will be reported.
Total Amount (Dr)
Total Amount debited for one particular transaction of the account.
Total Amount (Cr)
Total Amount credited for one particular transaction of the account.
Net Activity
Total of amount debited and amount credited for a particular account.
Total Net Activity for All Accounts
India Local Purchasing 2-81
Total of amount debited and amount credited for all accounts.
Report Order:
Report is printed in the order of Receipt Number, Line Number, and Transaction Type
for the selected Organization.
India - Purchases Report
Use India Purchases Report to generate transaction details for Purchases made Outside
the State, Within the State and Unregistered Dealers.
Report Submission:
Use the Submit Requests (India Local PO Module) form and enter India - Purchases
Report in the Name field to submit the report.
Report Parameters:
Report For (Required, Default)
Single Report can generate transactions carried Outside the State, Within the State, and
Unregistered Dealers based on this parameter.
Organization (Required)
Select the Organization for which you wish to print the report.
Location (Optional)
Select the location for which you wish to print the report.
Supplier
Select the supplier if you wish to generate the report for a specific supplier.
Supplier Site
Select the Supplier if you wish to generate the report for a specific Supplier Site.
Start Date
Date Range to specify from which date these transactions needs to be picked.
End Date
Date Range to specify till which date these transactions needs to be picked.
Report Headings:
Provide you with general information about the contents of the report. Oracle lists
organization information based on user parameter input.
Columns Headings:
Name of Vendor
Name of Vendor from whom the purchase was made.
Sales Tax Registration No. of Vendor
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Sales Tax Registration No. of Vendor as entered in vendor entry form.
Invoice Number
Invoice Number of the purchase.
Invoice Date
Invoice Date of the Purchase.
Invoice Amount
Gross Amount as entered in Invoice.
Sales / VAT Tax Rate
Sales Tax Rate for the particular Invoice Line.
Sales / VAT tax Amount
Total Sales Tax Amount for the ST rate for the Invoice.
Report Totals
Invoice Total & Sales Tax total for the chosen period.
Report Summary:
This section of the report lists the summary (Tax summary) of Rate wise total for Sales
Tax.
Total for Tax Type @ rate %
Total for the Sales Tax Rate for the chosen period.
Tax Total
Total Tax for the chosen period.
Report Order:
Report is printed in the order of Vendor Name, Invoice Date, and Tax Rate for the
selected Organization.
India PLA Register Report
This report gives you complete details of Personal Ledger Account as per prescribed
format specified by Central Excise Act. Format and columns of this report is same as
specified by the Central Excise Act.
Use the Request Transaction Reports form and enter India PLA Register Report in the
Name field to submit the report.
Organization (Required)
Enter a Organization, you wish to take the PLA Report for.
Location (Required)
Enter a Location, you wish to take the PLA Report for.
India Local Purchasing 2-83
Transaction From/To Date (Required)
Oracle Financials for India allows the user to print selectively the transactions from a
given date on wards.
Report Headings:
Report headings provide you with general information about the contents of the report.
Oracle lists information as given in the report format of PLA Register.
Column Headings:
Sl. No.
Serial Number of the Register maintained in the order of transactions.
Date
Transactions Date.
Document No
Localization prints TR6 Challan Number.
Document Date
Localization prints TR6 Challan Number.
Basic Excise Duty
Localization prints cr_other_ed for Excise Duty.
Special Excise Duty
Localization prints cr_other_ed.
Additional Excise Duty
Localization prints cr_additional_ed.
Invoice No.
Localization prints dr_invoice_id.
Invoice Date
Localization prints dr_invoice_date.
Debit Excise Duty Amount
Derived as dr_basic_ed + dr_additional_ed + dr_other_ed.
Balance
Derived as cr_basic_ed + cr_additional_ed + cr_other_ed - dr_basic_eddr_additional_ed - dr_other_ed.
Central Excise Reports
All these Reports related Central Excise Act will be available in India Local INV, PO,
AP, OE, & AR Modules in the respective report requests.
2-84 Oracle Financials for India User Guide
India RG 23A Part-I Report
This report gives you the Stock Account of 'Inputs' for use in or in relation to the
manufacture of 'Final Products' and complete Quantitative Details as per format
specified by Central Excise Act for an Inventory Organization and its Location. Format
and columns of this report is as same as specified by the Central Excise Act.
Report Submission:
Use the Request Transaction Reports form and enter India RG 23A Part I Report in the
Name field to submit the report.
Report Parameters:
Organization (Optional)
Enter the organization, you wish to take the RG Report for.
Location (Optional)
Enter a location, you wish to take the RG Report for.
Transaction From / To Date (Required, Default)
If the user wants to take report for a specific period, then he has to specify the period.
Report Headings:
Report headings provide you with general information about the contents of the report.
Oracle lists information as given in the report format of RG Registers.
Column Headings:
Sl. No.
Serial Number of the Register for the Organization and Location, selected.
Date
Date of the Transaction seen in the Register.
Description of Inputs received.
Item Description for the Transaction will be seen in the Register.
Quantity Received
Quantity Received for the Transaction will be seen in the Register.
Bill of Entry No. & Date
Fields Receipt Number and Receipt Date are concatenated and printed.
Name & address of manufacturer
PO Vendor's Name and Address.
Range and Division
Taken from the master data for the particular vendor.
India Local Purchasing 2-85
Issued for use in - Chit no. and date
Blank.
Issued for use in - quantity
Issues for Clearance - AR-1 / GP-1 No. & Date
Issues for Clearance - Quantity
Sales Invoice quantity.
Otherwise - Document Id and Date
Otherwise - Quantity
Balance Quantity
Derived as sum (Received quantity - Goods issue quantity - sales invoice quantity other. document quantity).
Officer's Initials
Blank
Remarks
India RG 23A Part-II Report
This report provides you with the information that would be required to meet the Duty
Register requirements specified under the CENVAT Credit Rules 2004.
This report can be submitted both for Raw Material and Capital Goods. You can also
generate the report for a given date range.
Report Submission:
Use the Request Transaction Reports form and enter India RG 23A Part II Report in the
Name field to submit the report.
Report Parameters:
Organization (Required, Default)
Enter the organization, you wish to take the RG Report for.
Location (Required, Default
Enter a location, you wish to take the RG Report for.
Register Type (Required, Default)
Select the Register Type here. Select 'A' for Raw Material and 'C' for Capital Goods
Transaction From Date (Required, Default
Enter the begin date for the report.
Transaction To Date (Required, Default)
Enter the end date for the report.
2-86 Oracle Financials for India User Guide
Report Headings:
Report headings provide you with general information about the contents of the report.
Oracle lists information as given in the report format of RG Registers
Column Headings:
Sl. No.
Serial Number is dynamically generated when the reported is submitted.
Date
Date of the Transaction seen in the Register.
Opening Balance
Opening balance for Excise Duty Amount.
Opening Balance Edu. Excise
Opening balance for Education Cess Duty Amount.
Opening Balance Edu. CVD
Opening balance for CVD Education Cess.
ECC Code No of the Supplier
This field displays the ECC Number of the Supplier Site from where the inputs are
received.
Range & Division
Duty Credited - Additional Duty
Total Credit Available Derived as opening balance + cr_basic_ed + cr_additional_ed + cr_other_ed .
Debit - Document No. & Date
Debit - (Basic + Additional)
Officer's Initials
Blank.
Receipt Number
This field displays the corresponding Receipt Number.
Closing Balance
Opening Balance + (cr_basic_ed + cr_additional_ed) - (dr_basic_ed + dr_additional_ed)
+ (cr_other_ed - dr_other_ed).
Important: It is necessary that to run 'India - RG Period Balances
Calculation' program with the last day of the month preceding the
report dates. This program should be scheduled once for every month
India Local Purchasing 2-87
with the last of the month. If this is not done, the report would end with
an error.
India RG 23C Part-I Report
This report gives you the Stock Account of 'Capital Goods' to be used in the
manufacture of 'Final Products' and complete Quantitative Details as per format
specified by Central Excise Act for an Inventory Organization and its Location. Format
and columns of this report is same as specified by the Central Excise Act.
Report Submission:
Use the Request Transaction Reports form and enter India RG23C Part I Report in the
Name field to submit the report
Report Parameters:
Organization (Optional)
Enter the organization, you wish to take the RG Report for.
Location (Optional)
Enter a location, you wish to take the RG Report for.
Transaction From/To Date (Required)
If the user wants to take report for a specific period then he has to specify the time
periods.
Report Headings:
Report headings provide you with general information about the contents of the report.
Oracle lists information as given in the report format of RG Registers.
Sl. No.
Serial Number of the Register for the Organization and Location, selected.
Date of Receipt
Date on which the Capital Goods were received is reported.
Description of Capital goods received.
Description of the Capital Goods received is reported.
Quantity received
Quantity of the goods of the Goods Received against the transaction is reported.
Range and Division
The Range and Division of the Organization where the goods have been received.
Date of Verification
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The date on which the Capital Goods were issued to the production and verified.
Issued for Installation- Chit no. and date
Chit Number / Issue slip details through which the Capital Goods are issued along with
the date.
Place of Installation
Place of Installation where the Capital Goods were installed in the factory premises.
Date of Installation
The Date on which the Capital Goods were installed.
Date of starting of use
Date on which the Capital Goods are put to use.
Removal of Capital Foods - Quantity
Otherwise - Document ID and Date
Otherwise - Quantity
Balance Quantity
Derived as sum (received_quantity - goods_issue_quantity - sales_invoice_quantity oth_document_quantity).
Officer's Initials
Blank.
Folio and Entry No. in part II
Remarks
Remarks as listed in the RG Registers.
India - CENVAT Monthly Return
This report in accordance with the format specified under Rule 7 (5) of CENVAT Credit
Rules 2002. This report along with 'India - CENVAT Monthly Abstract' report gives you
complete information as required under the rule.
This report can be submitted either for CENVAT credits availed on purchase of Raw
Material or on Capital Goods.
Report Submission:
Use the Request Transaction Reports form and enter India - CENVAT Monthly Return
in the Name field to submit the report.
Report Parameters:
Organization (Required, Required)
Oracle Financials for India displays the Default Organization (default). Enter the
India Local Purchasing 2-89
organization, you wish to take the RG Report for.
Location (Required, Default)
Oracle Financials for India displays the Default Location (default). Enter a location, you
wish to take the RG Report for.
Register Type (Required, Default)
Select Register Type to print the report for Raw Materials or Capital Goods.
Transaction From Date (Required, Default)
Enter the begin date for the report.
Transaction To Date (Required, Default)
Enter the end date for the report.
Report Details:
Sl. No.
Serial Number of the credit taken. This will start with Sl. No. 1 at the beginning of the
financial year and jump by one for each transaction.
Type of Document
System will default the Type of document that has been attached to the concerned
Supplier Site. The type of the document is a new field attached to the Additional
Supplier Information screen. For each Supplier Site, it is Required that the user needs to
enter this information. The standard Document Type that is being widely used in the
industry are Invoice, Delivery Challan, Bill of Entry, and Excise Challan.
Number and Date of the Document
This field displays the Identification Number of the Supplier document and date on
which CENVAT credit has been taken on the Capital Goods.
Name of the Supplier
This field displays the name of the Supplier from whom the Capital Goods on which
CENVAT was claimed was received.
Type of Supplier
An additional field is provided in the Supplier Additional Information screen to capture
the type of the Supplier. Standard Supplier Types used in the industry are
Manufacturer, Dealer, and Importer .
ECC Number of the Supplier
This field displays the ECC Number of the Supplier Site from where the inputs are
received.
Date on which Input/Capital Goods Received
This field displays the Date of Receipt of Goods / Input.
Details of Credit taken
2-90 Oracle Financials for India User Guide
These fields displays the amount of CENVAT credit taken against the transaction.
Description
This field displays the description of the goods received.
Sub heading
This field displays the Tariff heading of the Goods received.
Quantity
This field displays the Quantity of the goods received.
Important: The value is derived by back working from the taxes.
Because the taxes are rounded off, this back working might lead to a
marginal difference.
India - CENVAT Monthly Abstract
This report forms the second part of the CENVAT Monthly Return Report in the format
specified under Rule 7 (5) of CENVAT Credit Rules 2002. This report along with 'India CENVAT Monthly Return' Report gives you complete information as required under
the rule.
Report Submission:
Use the Request Transaction Reports form and enter India - CENVAT Monthly Return
- Capital Goods in the Name field to submit the report.
Report Parameters:
Organization
Enter the organization, if you wish to take the India - CENVAT Monthly Return Capital Goods report.
Location
Enter the location, if you wish to take the India - CENVAT Monthly Return - Capital
Goods / Inputs report.
Transaction From/To Date
Enter the range of the dates, if you wish to take the India - CENVAT Monthly Return Inputs report.
Material Type
Select from the LOV whether you need to run the abstract for Inputs or Capital Goods.
Column Headings:
Opening Balance
This field shows the Opening Balances based on the report parameter.
India Local Purchasing 2-91
Credit taken during the month
This field takes into consideration the Total Amount of Credit availed during the period
specified in the report parameter.
This field takes into consideration the total amount utilized for payment/debit of duty
that is being adjusted to CENVAT credit on inputs/capital goods based on the report
parameter.
Closing Balance
This field shows the total of unutilized amount of Credit availed as on a particular date
for Inputs/Capital Goods based on the report parameter.
India RG-I Report
This report gives you the Daily Stock Account for Finished Goods, Scrap, Intermediate
Products, and By-products as per format specified by Central Excise Act. Report is same
as specified by the Central Excise Act.
Report Submission:
Use the Request Transaction Reports form and enter India RG-I Report in the Name
field to submit the report.
Report Parameters:
Organization (Required, Default)
Oracle Financials for India displays the Default Organization (default). Enter the
organization , you wish to take the RG Report for.
Location (Required, Default)
Oracle Financials for India displays the Default Location (default). Enter a location, you
wish to take the RG Report for.
Transaction From/To Date
Oracle Financials for India allows the user to print selectively the transactions from a
given date onwards.
Show All Items Stock (Default
Gives flexibility for the user to print all Items transacted during the period or in stock.
Report Headings:
Report headings provide you with general information about the contents of the report.
Oracle lists information as given in the report format of RG Registers.
Column Headings:
Date
Transaction date.
Opening Balance
2-92 Oracle Financials for India User Guide
Derived as sum (balance packed + balance loose).
Quantity Manufactured
Will be populated when Finished Good is received.
Total
Derived as Opening Balance + Manufactured Qty.
Removal from factory - on payment of duty - Home Use
Removal from factory - on payment of duty - For export under claim
Removal from factory - without duty - For export under bond
Removal from factory - without duty - To other factories
For Other Purpose - Purpose
For Other Purpose - Quantity
Duty Rate
Excise Duty Rate.
Duty Amount
Excise Duty Amount.
Balance Quantity- In Finishing Room
Derived as Total - for_home_use_pay_ed_qty - for_export_pay_ed_qty for_export_n_pay_ed_qty - to_other_factory_n_pay_ed_qty other_purpose_n_pay_ed_qty
Balance Quantity- In Bonded Store
Closing Balance available in bonded store.
Signature of the Assessee / his agent
Blank
Report Order:
Report is printed in the order of Transaction Date applicable for that location and for
that organization.
India OSP Pending Dispatch Report
Report Submission:
Use the Submit Requests (INV & PO Modules) form and enter India OSP Pending
Dispatch Report in the Name field to submit the report.
Organization (Required)
Enter the organization for which you wish to take the Unapproved OSP Dispatches
Report for.
India Local Purchasing 2-93
Location (Optional)
Enter the location for which you wish to take the Unapproved OSP dispatches Report
for.
Vendor Name (Skip for all)
Oracle Financials for India prints the 57F3 forms for this Vendor only, if you enter a
value for this parameter.
Oracle Financials for India prints all the OSP items Unapproved starting with the date
you enter for this parameter.
From Date (Optional)
Oracle Financials for India prints all the OSP items Unapproved starting with the Date
you enter for this parameter.
To Date (Optional)
Oracle Financials for India prints all the OSP items Unapproved up to the Date you
enter for this parameter.
Report Headings:
Report Headings provide you with general information about the contents of the report.
Oracle Financials for India prints Organization related information, Report date and
Sheet number on all pages, along with report heading on all pages.
Column Headings:
Vendor Name
Name of Vendor to whom the item was sent for further processing.
Work Order Number
Work Order Number of WIP Operation.
Nature of Work
Nature of OSP work to be performed on OSP Item.
57F3 Form Date
Date on which 57F3 form was created.
Item
Name of Item sent out for further processing.
Item description
Description of Item sent out for further processing.
Dispatch Quantity
Quantity of items sent out for further processing.
Excise Duty
2-94 Oracle Financials for India User Guide
Estimated Excise Duty (based on Assessable Value of Item) to be paid for OSP item.
Total
Excise Duty Totals for Vendor, Location, and Organization.
Report Order:
Report is printed in the order of Vendor Name, Due Date, Form Number, and Item
description.
India OSP Pending Receipt Report
This report gives you the unapproved 57F4 Receipts in the organization, Location, for a
given period of time and a given vendor. The output is listed Work Order Number wise
Report Submission:
Use the Submit Requests (INV & PO Modules) form and enter India OSP Pending
Receipts Report in the Name field to submit the report.
Report Parameters:
Organization (Required)
Enter the organization for which you wish to take the Unapproved OSP Receipts Report
for.
Location (Optional)
Enter the location for which you wish to take the Unapproved OSP Receipts Report for.
Vendor Name (Skip for all)
Oracle Financials for India prints the 57F3 Forms for this Vendor only, if you enter a
value for this parameter.
From Date
Oracle Financials for India prints all the OSP items Unapproved starting with the Date
you enter for this parameter.
To Date
Oracle Financials for India prints all the OSP items Unapproved upto the date you enter
for this parameter.
Report Headings:
Provides you with general information about the contents of the report. Oracle
Financials for India prints Organization related Information, Report Date, and Sheet
Number on all pages, along with report heading on all pages.
Column Headings:
Vendor Name
Name of the Vendor to whom the item was sent for further processing.
India Local Purchasing 2-95
57F3 Form Number
57F3 Form Number on which the Items were sent.
Form Date
Date of 57F3 Form.
Item Description
Description of Items sent out for further processing.
Despatch Quantity
Quantity of Items sent out for further processing.
Return Quantity
Quantity of Items returned till date.
Pending Quantity
Pending Quantity of Items not yet returned till date.
Duty Amount
Amount of Duty paid on Items sent out.
Due Date
Due Date calculated as ( From date + Expected duration of Processing/Manufacturing.).
Vendor Total Duty Amount
Vendor wise Total Duty Amount.
Location Total Duty
Location wise Total Duty Amount.
Organization Duty Total
Report's Total Duty Amount for the Organization Chosen.
Report Order:
Report is printed in the order of Vendor Name, Due Date, Form Number, and Item
Description.
India OSP Stock Register
This report is an extract of all 57F4 transactions in an Inventory Organization and
Location for a given period of time and the format of the report is as specified by the
Central Excise Act.
Report Submission:
Use the Submit Requests (INV and PO Modules) form and enter India OSP Stock
Register in the Name field to submit the report.
Report Parameters:
2-96 Oracle Financials for India User Guide
Organization (Required)
Enter the organization for which you wish to take the 57F4 Register Report for.
Location (Optional)
Enter the location for which you wish to take the 57F4 Register Report for.
From Date (Optional)
Oracle Financials for India prints all entries in the register starting with the date you
enter for this parameter.
To Date (Optional)
Oracle Financials for India prints all entries in the register up to the date you enter for
this parameter.
Report Headings:
Report headings provide you with general information about the contents of the report.
Oracle lists Organization Information based on user input.
Column Headings:
Description of Goods
Description of OSP Item.
Tariff Classification
Excise Item Tariff Classification.
Dispatch Quantity
Quantity of Item dispatched.
Identification marks, if any
Identification marks of OSP item, if any.
Premises/Factory to which removed
Premises/Factory to which OSP items were sent.
Challan No./Challan date
Date and Number of 57F4 Challan.
Nature of Processing required
Nature of Processing required for the OSP Item.
Rate and Amount of Credit Reversal
Rate and Amount of Excise Duty paid on removal of OSP items.
Reg. Name, Sl. No., & Date of Dr./Initials of Mfr./Supplier
Reg. Name, Sl No. and Date of Debit entry in the Excise Register.
Receipt Date / Clearance Date from Processor
India Local Purchasing 2-97
Date of Receipt of Items in the factory.
Received Quantity/Unit of Measure
Quantity of Items Received till date.
Pending Quantity
Pending quantity of OSP item.
RG23A Sl. No, Credit Date and Re-credit Amount taken
Sl. No. , Date and Amount of Re-credit taken on Receipt of items.
Report Order:
Report is printed in the order of date of issue for the selected organization.
India Outside Processing Challan
This report gives you the challan required under rule 4 (5) of The Central Excise Rules.
The output is listed Challan number wise.
Use OSP Form Report to print Challan for material sent for outside processing. The
report, is divided into three parts. Data for PART I is populated by the system, during
printing, while PART II and PART III data are to be manually filled up as and when
required.
Report Submission:
Use the Submit Requests (INV & PO Modules) form and enter India Outside
Processing Challan in the Name field to submit the report.
Report Parameters:
Organization Name (Required)
Oracle Financials for India displays the 57F4 Forms for the organization you enter for
this parameter.
Location (Required)
Oracle Financials for India displays the 57F4 Forms for the location you enter for this
parameter.
Fin Year (Required)
Oracle Financials for India displays the 57F4 Forms for the financial year you enter for
this parameter.
Issue Date From (Optional)
Oracle Financials for India prints all the 57F4 Forms starting from the date you enter for
this parameter.
Issue Date to (Optional)
Oracle Financials for India prints all the 57F4 Forms up to the date you enter for this
2-98 Oracle Financials for India User Guide
parameter.
Form Nos. From (Optional)
Oracle Financials for India prints all the 57F4 Forms starting with the number you enter
for this parameter.
Form Nos. To (Optional)
Oracle Financials for India prints all the 57F4 Forms up to the number you enter for this
parameter.
Vendor (Optional)
Oracle Financials for India prints the 57F4 Forms for this vendor only, if you enter a
value for this parameter.
Place (Optional)
Oracle Financials for India prints this name in Place field of 57F4 Forms.
Name of the Signee (Optional)
Oracle Financials for India prints this name in Signature of Manufacturer/Authorized
Signatory field of 57F4 Forms.
Report Headings:
Report headings provide you with general information about the contents of the report.
Oracle Financials for India prints OSP Challan Number, Vendor Name, and Sheet
Number of Certificate on all pages, along with Report Heading.
Column Headings:
Description
Description of Item being dispatched for outside processing.
Identification marks and No. if any
Identification marks and No. if any for the item.
Tariff Classification
Tariff Classification of the item.
Quantity
Quantity and Unit of Measure of item being dispatched.
Unit assessable value
Assessable Value of item.
Excise Duty Reversal Rate
Excise Duty Reversal Rate applicable to item .
Excise duty reversal amount
Excise Duty Reversal Amount that can be claimed for the item.
India Local Purchasing 2-99
Nature of Processing / Manufacturing
Nature of Processing / Manufacturing to be done on the item outside the factory.
Serial Number of Debit Entry in PLA and Date
Serial Number of Debit Entry in PLA and Date for Excise Amount Payment for the
Form.
Factory/Place of Processing/manufacturing
Factory/Place where the items are being sent for further Processing / Manufacturing.
Date and Time of Issue
Date and Time of Issue of Items for outside processing.
Expected Duration of Processing/Manufacturing
Expected Duration of Processing/Manufacturing.
Report Order:
Report is printed in the order of 57F4 Challan Forms.
2-100 Oracle Financials for India User Guide
3
India Local Payables
This chapter covers the following topics:
•
eTDS Returns
•
Bill of Entry (BOE)
•
Capture Personal Ledger Account (PLA) Payment
•
Tracking of Sales Tax Forms Issues
•
Third Party Taxes - Additions to Fixed Assets
•
Defining TCS Authority
•
Managing TDS Transactions
•
Service Type Review
•
BOE Invoices
•
PLA Invoices/Payment
•
Using Sales Tax Declaration Forms - Issue Tracking
•
India - FA Mass Additions
•
Define Invoice Tolerance Limits
•
View / Resubmit / Delete Error Tax Lines
•
Reports
•
Account Payables Standalone Invoice
eTDS Returns
This feature is in accordance with the requirements of Income Tax Act. The Act
mandates reporting of non-salary deductions through eTDS Returns. These certificates
replace the existing Return in the Form 26.
India Local Payables 3-1
Basic Business Needs
The feature enables generation of eTDS Certificates considering the following
information:
•
TDS deducted on Prepayment Invoices
•
TDS deducted on Standard Invoices
•
Payments against Invoices generated for TDS Authorities
•
Data Generated for Form 16A Certificates
This feature considers TDS Calculations in following situations:
•
Invoice Validation.
•
Application of Prepayment Invoice to the Standard Invoice
•
Unapply of Prepayment Invoice to the Standard Invoice
•
Invoice Payments
•
Invoice Cancellation
•
TDS Deductions under Lower Rates
•
Users can generate eTDS returns flat file by using the concurrent program 'India Program to Generate eTDS Quarterly Certificates'.
Bill of Entry (BOE)
Customs Duty Liability arises on import of material. Customs Duty has to be paid in
advance i.e., before the material is received in stores. The clearance of goods imported
would be possible only after submission of the Bill of Entry in the specified format. This
document details the goods imported in the consignment and the amount of Customs
Duty liability for each commodity included in the consignment. Bill of Entry in Oracle
Financials for India helps you manage the documentation process and account for the
liability arising from the transaction.
Bill of Entry helps you manage the import process. Using BOE you can perform the
following tasks:
•
Capture the vital information required for the creation of the Bill of Entry in the
format specified by the Bill of Entry (forms) regulation.
•
Record the Total Customs Duty liability arising form the transaction.
3-2 Oracle Financials for India User Guide
•
Create an AP Invoice for the total Customs Duty liability arising from the
transaction.
•
Maintain account for the Customs Duty Liability.
•
Control receiving transactions until the Customs Type of taxes arising from the
transaction are matched to the corresponding Bill of Entry.
•
Enables write-off of the disputed amount and amount that could not be applied
fully to the transaction.
Bill of Entry (BOE)
You must use this feature to capture the information required for the Bill of Entry report
to be submitted to the Customs Authority.
While creating a Bill of Entry, you can now enter the Additional CVD percentage. This
percentage is applied on the Total of all preceding taxes.
Calculation of Customs Duty
This feature helps you in calculation of the Customs Duty, Additional Duty and
Surcharge based on the Assessable price entered for the transaction.
Creation of AP Invoice
An Approved AP Invoice would be automatically created for the Customs Authority
with the Total Customs Duty liability arising from the transaction.
Control over Receipt Transactions
For the goods receipts that are created through India Local Receipts screen, which have
Customs Duty of Tax, attached to it, a control would be placed, where you cannot quit
the form until an appropriate BOE is attached to the receipt line. This would set-off the
Customs liability arising from the transaction.
BOE Amount Write-Off
You have a facility to write off the Un-applied BOE amount in a BOE Invoice which no
longer to be applied against any Receipts. If the Customs Duty paid need to be written
off for any reasons, you can make use of this functionality. For example, the Customs
Duty is paid through a BOE Invoice and during transit of goods from the port to the
Organization; the duty paid goods were lost in transit. In such cases, the duty paid on
such goods cannot be applied to the inventory receipt transaction and the duty paid
need to be Written Off.
India Local Payables 3-3
Reports
Payables generates the following reports applicable to India:
BOE Written off Report - Lists Bill of Entry (BOE) records written-off during the
selected period.
Capture Personal Ledger Account (PLA) Payment
The Excise liability arising from the removal transactions needs to be settled within 5
days from the end of the Month / Period. The Duty can be discharged on debiting a
current account, referred to as Personal Ledger Account (PLA). PLA credit is taken by
depositing money in the banks on T.R.6 Challan. Capture PLA feature helps you
capturing the information required for the PLA Report to be submitted to the Excise
Authorities. This feature helps you in raising Invoice to capture and maintain account
for the liability arising from the transaction.
Basic Business Needs
The Capture PLA Payments feature in Payables helps you manage the Excise Duty
liability settlement process. Using this feature, you can:
Capture the information required to update the PLA Register
Account for the liability arising from the transaction
Control on updation of PLA Register
Important: An AP Invoice would be generated on saving the Capture
PLA Payment transaction.
Major Features
Major features of PLA are mentioned below
PLA Payment
The net Excise Duty liability arising during the Month / Period has to be settled by a
payment made through TR 6 Challan. The PLA Register would be hit when the
payment is actually made to the Excise Authority and the user acknowledges this
payment from the 'PLA Invoices' Screen. The Capture PLA Payment feature captures
the information required for the updation of the PLA Register.
Creation of AP Invoice
An AP Invoice with status 'Validated' would be automatically created for the Total
3-4 Oracle Financials for India User Guide
Amount on the Capture PLA Payment lines. This would take care of accounting the
liability arising from the transaction.
Acknowledging PLA Payment
The PLA Register would be updated only when the PLA Payment is acknowledged.
The Acknowledgment is allowed only when the AP Invoice created for this transaction
is fully paid.
Tracking of Sales Tax Forms Issues
Overview
The reduced rates of Sales Tax are applicable based on issue of declaration forms to the
Supplier. These forms would be as specified in the applicable Sales Tax Regime. For this
you will have to keep track of the transactions that would qualify for concessional rate
of Sales Tax. Further, you will have to keep track of details of Forms Issued and the
Invoices included in each of the Forms.
Basic Business Needs
Sales Tax Issue tracking helps you manage the issue of Issue of declaration forms in
order to avail concessional rate for Sales Tax. Using this feature you can perform the
following tasks:
•
Setup Declaration Form names that have to be issued to avail the concessional rate
of Sales Tax.
•
Assigning Form Names to appropriate Tax Codes while defining these Taxes.
•
Keep track of Purchase Invoices against which Sales Tax Declaration forms have to
be issued to the Supplier.
•
Facilitate recording details of Forms Issued and the Invoices included in issue of
form.
•
Provides with a facility to query Issued Forms and view Form details and the
Invoices included in these Forms.
Third Party Taxes - Additions to Fixed Assets
Overview
Taxes and charges that are incurred on a transaction but are not paid to the Supplier of
India Local Payables 3-5
Goods are defined as Third Party Taxes in Oracle Financials for India. Third Party Taxes
applicable to a transaction would depend on the Shipment terms. The terms used
commonly are Ex-works and FOB. In cases where the terms of Shipment is Ex-works,
the Seller delivers the goods at his premises. All costs incurred after this stage has to be
borne by the Buyer. In case of Inland purchases, the cost components would be Freight,
Insurance, Octroi and Entry Tax. In case of Imports the Third Party Taxes would be
Freight, Insurance, Landing Charges, Inland Freight, Installation Charges and would
also involve Basic Customs Duty, CVD and Customs Clearance Charges. On such
transactions there is a good possibility of having multiple Third Party Vendors and Tax
Authorities. Also, the amount paid would be consolidated by Third Party Vendor and
Vendor Site.
Of these Tax Types, except for the Countervailing Duty, all others are Non-Recoverable
Taxes. These have to be added to the Item Cost. In case of the Raw Material Purchases,
the Average Cost has to be updated and in case of Capital Goods, the amount should be
added to the Asset Cost.
Oracle Financials for India automates transfer of Third Party Taxes to Fixed Assets.
This feature automates transfer of following taxes/expenses to Fixed Asset Cost:
Third Party Taxes: Costs that are not billed to the PO Supplier but are incurred in the
course of the transaction.
Non-Recoverable Customs Duty: Customs Duties that are paid to the Customs
Authorities through Bill of Entry (BOE).
Defining TCS Authority
TCS Authority needs to be defined for settlement of TCS Taxes and payments. You can
identify a TCS authority by assigning the Supplier Type as India TCS Authority. To
classify a supplier as a TCS Authority, access Supplier window from India Local
Payable > Supply Base > Suppliers.
Managing TDS Transactions
This Section elaborates on the effect of TDS setup on Actions applied to an Invoice. You
can see the impact on the Supplier Liability, Accounting and generation of TDS
Certificates.
Invoices with TDS Codes
When you create an AP Invoice, the TDS gets calculated based on the TDS Threshold
Setup done.
India Distributions Global Descriptive Flexfield
Usage of earlier Invoice Distributions Descriptive Flexfield has been discontinued and
3-6 Oracle Financials for India User Guide
the same functionality has been implemented through India Distributions Global
Descriptive Flexfield.
The users should ensure that at least one segment of this India Distributions Global
Descriptive Flexfield is marked as 'Enabled'. The users should not make any of the
segments as 'Required'.
Following are the details of the Global Descriptive Flexfield:
Application: Regional Localizations
Title: JG_AP_INVOICE_DISTRIBUTIONS
Context Field Values:
Code: JA.IN.APXINWKB.DISTRIBUTIONS
Name: Invoice Distributions
Description: Asia/Pacific Invoice Distributions Information
Apart from the above, there are no changes from a user perspective in the TDS
functionality due to migration of the Descriptive Flexfield to Global Descriptive
Flexfield.
Prerequisites
Before you can use the TDS feature on Invoices, you should have completed the
mandatory setup defined in the Setup Documentation.
1. TDS On AP Invoices and Prepayments
The TDS calculation and creation of the TDS related Invoices would take effect, during
the Validation of an AP Invoice, with either TDS Code attached in Invoice Distributions
or with a TDS Tax Name attached in the TDS Thresholds Setup
2. On Validation of a Standard Invoice or a Prepayment Invoice
When you validate a Standard Invoice or a Prepayment, the Supplier would be debited
to the extent of Tax Deducted by means of a Credit Memo, while the Balance of Tax
Authority would be increased by means of a Standard Invoice.
Thus, balance due to the Supplier would be net of the Credit Memo created on
Validation. You should take adequate care to consider such Credit Memos while
making the Payment to the Supplier.
3. On Application of Prepayment Invoice to Standard Invoice
When you apply a Prepayment to a Standard Invoice, both are subject to Tax
Deduction, Invoices would be created for the reversal of the TDS deducted on the
Prepayment. This is done by creating:
India Local Payables 3-7
•
Standard Invoice for the Supplier
•
Credit Memo for the Tax Authority
You need to ensure that Prepayment with multiple distributions, each having a
different TDS Section applicable, should not be applied to a Standard Invoice. To deal
with such cases, you have to create a Separate Prepayment Invoice for each of such
Payments.
4. Amount considered for reversal on Prepayment Application
The following are
•
On applying a Prepayment to a 'Validated' Standard Invoice, considering both have
TDS, the TDS calculated on Standard Invoice is reversed.
•
When the Standard Invoice has multiple lines each with a different TDS Codes and
it is partially applied to a prepayment then, the lines considered for TDS reversed
will be on a FIFO basis.
•
Where some of the lines have to be reversed, you have to ensure that the
Prepayment is applied only after you have reversed the lines that you wish to
reverse.
•
Reversed lines, Reversal lines and Prepayment lines are not considered for TDS
Calculation.
5. On Un-Applying Prepayment Invoice applied to a Standard Invoice
When you un-apply a Prepayment to Standard Invoice, both of these subject to Tax
Deduction, Invoices would be created to reverse the effect of the Invoices created on
application of the prepayment. Standard Invoice would be created for the TDS
Authority and a Credit Memo would be created for a Supplier.
6. On Canceling Standard Invoice
On canceling a Standard Invoice for which Tax has been deducted, the Invoice created
for the Tax Authority would be canceled and a Standard Invoice to the extent of the Tax
Deducted an Standard Invoice would be created for the Supplier.
However, there would not be any effect on these Invoices if the Invoice for the Tax
Authority is already paid.
You have an option to cancel the Supplier Invoice while you are voiding the Payment
for the Invoice. In such cases, Invoices to Tax Authority would also be cancelled.
However, it is necessary that the Tax Authority Invoice is not yet paid.
3-8 Oracle Financials for India User Guide
TDS Invoice Payments
Navigation: India Local Payables - India Localization - Others - India TDS Challan
In this screen, the user can capture the information of TDS payment details. This screen
would list all Payments made to TDS Authorities where the Challan information has
not been entered. The user would then be able to enter the attribute information for
these payments.
The user will create an AP Invoice in the base application for payments to be made to
the TDS Authorities. After creating the AP Invoice, the user will query this Invoice in
the India Local TDS Payments screen and update the Additional Information here.
Find TDS Parameters field wise description.
Field Description
Type
Action
Description
Tax Authority
EDIT, PICK
User needs to select the Tax
Authority Name from the LOV.
Tax Authority Site
EDIT, PICK
User needs to select the Tax
Authority Site Name from the LOV
From Date
EDIT, PICK
Enter the date range
To Date
EDIT, PICK
Enter the date range
Clear
BUTTON
Pressing this button will clear the
screen.
New
BUTTON
Pressing this button will take the
user to the next screen wherein the
user can select different TDS Invoice
payments and enter the Challan
Number details.
Find
BUTTON
Pressing this Button, system will
find all the TDS Challan Details,
which are created earlier.
Field wise details of TDS Challan Details Screen
India Local Payables 3-9
Field Description
Type
Action
Description
Tax Authority
EDIT, PICK
User needs to select the Tax
Authority Name from the LOV.
Tax
Site
EDIT, PICK
User needs to select the Tax
Authority Site Name from the LOV
Check Number
DISPLAY
System will query the existing data.
Check Date
DISPLAY
System will query the existing data.
Currency Code
DISPLAY
System will query the existing data.
Amount
DISPLAY
System will query the existing data.
EDIT
The Date on which the Check has
been deposited into government
treasury needs to be entered for TDS
Payments being made & printed on
the TDS Certificates / Returns
Challan Number
EDIT
User should enter the value of
Challan issued by the Income Tax
Department that has to be submitted
along with the remittances of TDS
Amounts. This information is used
in TDS Certificates issued to the
Vendor and at time of Tax Returns
Bank Name
EDIT, PICK
Enter the value of Bank in which,
the TDS payment / Challan is
deposited.
Check
Date
Authority
Deposit
TDS Certificate Generation
You can generate TDS Certificate to be issued as per the Income Tax Act. Based on the
TDS Section and Tax Authority, you should first generate the TDS Certificate. One TDS
Certificate can be issued for all the TDS deductions for a Vendor based on the
transaction range or individual TDS Certificates can be generated for each TDS
Deduction.
Navigation: India Local Payables - India Localization - Others - Generate TDS
Certificates
3-10 Oracle Financials for India User Guide
Field Name
Type
Action
Description
TAN Number
(Required)
The user should pick the value from
the LOV.
Operating Unit
Select the appropriate value from the
LOV
Certificate
Period
(Required)
You need to specify the period the
period for which he wants to
generate the TDS Certificate.
These dates will be compared
against the Invoice Dates of the
Invoices
generated
for
TDS
Authority.
Section
(Required)
EDIT
PICK
HELP
You need to specify the TDS Section
for which he wants to generate the
TDS Certificate.
Tax Authority
(Optional)
ENTER
You can specify a particular Tax
Authority Name for whom he wants
to generate the TDS Certificate.
Vendor Name
(Required)
ENTER
You need to specify a particular
Vendor Name for whom he wants to
generate the TDS Certificate.
•
It is a pre-requisite to run the 'Generate TDS Certificates' to view
the data in 'India - TDS Prescribed Rates Report' and ;India - TDS
Lower Rates Report'.
•
TDS Certificates would be generated only for those Invoices where
TDS deducted has been remitted to the Tax Authority. Payments to
the Tax Authorities can be done either by paying the TDS Invoices
(generated on validation of Supplier Invoice) or by applying a
Prepayment Invoice to the TDS Invoice.
Generating eTDS Returns
You can generate eTDS Returns using 'India - Program to Generate eTDS Certificates'
Concurrent program. Prior to that you should completed validating Supplier Invoices
and made payments to Invoices generated for TDS Authorities.
India Local Payables 3-11
The concurrent program should be run for a Particular TAN Number for a given
Financial Year.
As the output would be flat file, the users would be provided with an option to
generate the file with separators and Headers. The file can be generated in this format
by checking 'Generate Headers' parameter of the Concurrent request. Using this file
user can check the records and the appropriate values. On finding that the data is
correct, you can choose select the file with same parameters, without headers. The file
would be saved at the path specified in the 'utl_file_dir' parameter of the Database.
To generate eTDS Returns, navigate to 'India - Program to Generate eTDS Certificates'
as follow:
India Local Payables - View Requests (M) - Submit New Requests.
This request facilitates
•
Specifying Query Criteria
•
Entering Information that would be included in the Report.
•
Generating the Return in a readable format for the user to decipher and verify the
information
•
Specifying the File Name
The user should specify following information in the following parameters
1.
TAN Number: User should select the value from the LOV. The User should select
the TAN Number value for which, the return is to be generated.
2.
Financial Year: User has to select the Financial Year value for which, the returns
have to be generated.
3.
Organization: Select the value of Organization for which, the returns have to be
generated.
4.
Tax Authority: Select the Income Tax Authority for which the TDS Invoices have
been generated and paid.
5.
Tax Authority Site: Select the Vendor Site code of the Income Tax Authority.
6.
Deductor Name: Enter the Name of the Deductor.
7.
Deductor State: Select the appropriate value for the State from the LOV.
8.
Address Changed Since Last Return? : Select the value 'Yes/No' from the LOV.
9.
Deductor Status: Select the appropriate value from LOV.
10. Person Responsible for Deduction: Enter the Name of the Person Responsible.
3-12 Oracle Financials for India User Guide
11. Designation of Person Responsible: Enter the Designation of Person Responsible for
deduction.
12. Challan Start Date: Enter the From date range .
13. Challan End Date: Enter the To Date Range
14. File Path: Select the Default value from the LOV. This value will be selected based
on the util_file_dir parameter value of the database.
15. File Name: Enter the Name of the flat file name and the eTDS returns flat file will be
generated with this name.
16. Generate Headers: Select the values 'Yes/No' from the LOV.
17. If the value 'Yes' is selected, then system will generate a flat file including Headers
(columns).
18. If the value 'No' is selected, system will generate a flat file which can be validated
against the file validation utility of NSDL.
Service Type Review
Service Type Review lets you capture the Service Type for those transactions where it
was either not captured during the transactions or could not be captured for some
reason. We recommend you to carry out this review before carrying out settlement. You
also have an option of querying existing records to view and change he captured
Service Type for any existing Transaction.
Navigate to India Local Payables > India TCS/VAT/Service Tax > Period End > Service
Tax Repository Review.
Field Description
Source
Type
Action
Description
PICK
The source from
which the Repository
entry has been carried
out and would give
LOV values of
Payables, Receivables,
Manual and
Distribution.
India Local Payables 3-13
Field Description
Type
Action
Description
Organization
This lists the
Inventory
Organizations for
which you need to
find the transactions
Location
Lists Locations based
on the Organization
selected.
Transaction Dates:
From
This is to enter a date
range from which the
repository records
needs to be
displayed.
Transaction Dates: To
This is to enter a date
range to which the
repository records
needs to be
displayed.
Include Settled
Transactions
Optional
Checkbox
Checking this will
enable query of
already settled
transactions.
Query Read Only
Optional
Checkbox
Checking this will
enable query in read
only mode i.e. view
mode.
Query Only records
with Null Service
Type
Optional
Checkbox
Checking this will
enable query of
records where Service
Type is null & hence
requiring update.
This search lists all the Service Tax Repository Transactions for the given find criteria.
You have an option of Defaulting Service Type from setup. Alternatively, use a Service
Type specified in this search results. The Service Type can then be defaulted only to
those records where Service Type is null.
3-14 Oracle Financials for India User Guide
Note: Settlement cannot be carried out till you ensure that the Service
Tax balance is transferred from Operating Unit to Inventory
Organizations. Also, you need to ensure that all the transactions are
classified by the right Service Type.
Service Type Review also lets you view accounting entries made against Service Tax.
Navigate to India Local Payables > India TCS/VAT/Service Tax > Period End > Service
Tax Repository Review. Click View Accounting to view the accounting entries for a
particular Service Tax repository entry.
Note: You can view the GL drilldown accounting entries using the
Show transactions button on the Tools menu of the Service Tax
Repository Review form.
BOE Invoices
Generating BOE Invoices
You can create the BOE Invoices for all the import purchases and the liability will be
recognized to the Customs Authority and any Advance Payment can be made before
the actual receipts of material.
To enter BOE Invoices, navigate to the India Local Bill Of Entry window.
Field Name
Type
Action
Description
BOE Number
(Display only)
Select from the LOV depending
upon the BOE for which the Invoice
is to be generated.
BOE Type
(Required)
EDIT
PICK
Customs Authority
(Required)
HELP PICK
Select the respective Vendor Name
or Customs Authority Supplier from
the LOV.
Site
(Required)
EDIT
PICK
Defaulted Site for
Vendor or Customs
HELP
HELP
Select from the LOV depending
upon the nature of transaction.
a
respective
Authority Supplier from the LOV.
India Local Payables 3-15
Field Name
Type
Action
Description
Agent Code
(Optional)
EDIT
PICK
HELP
Enter the Agent Code who is dealing
this particular Import Shipment.
Inventory
Organization
(Required)
EDIT
PICK
HELP
The user defined Inventory
Organization
need to be picked up from LOV
where this import is going to be
accounted.
Location
(Required)
EDIT
PICK
HELP
Location
for
Organization is
that
Inventory
to be picked from LOV where this
import is
going to be accounted.
Bill of Lading Date
(Optional)
The user can enter the Bill of Lading
date.
[]
(Optional)
EDIT
Enter line-specific additional detail
and Save.
Port Type
(Optional)
Select the Port Type like Sea, Air and
Land from the LOV.
Sl.No
(Optional)
The user can enter the Serial
Number allotted by the Import
Dept.
Date
(Mandatory)
The user can enter the BOE date as
specified in the BOE Document.
(Optional)
The user can enter the Rotation
Number and the Date allotted by the
Import Dept.
Import Dept. Block
Rotation Block
Rotation No/date
Amounts Block
3-16 Oracle Financials for India User Guide
Field Name
Type
Action
Description
BOE Amount
(Defaulted)
The BOE Amount and Applied
Amount will be defaulted from BOE
Details form.
Shipment Information Block
Shipment
Information
The following fields (ie) Vessel
Name, Consignment Country, Port
Name, Origin Country are optional
and the user can enter relevant
details for personal reference.
BOE
Item
Independent Flag
(Optional)
You can use this option to create an
Item Independent BOE. You can
define a BOE for a Dummy Item and
this can be used to match the
Customs liability on any Item.
BOE Line Details
Field wise description of BOE Line Details is given below
Field Description
Type
Action
Description
Number
ENTER
The Number of packages will be
mentioned here.
Description
(Optional)
ENTER
The Description of the packages can
be mentioned here.
Serial Number
(Optional)
ENTER
Serial Number of the Item packed
with the Description of the packages
can be mentioned here.
Quantity
(Required)
ENTER
The total Quantity imported and for
which the Customs Duty is to be
paid.
UOM
(Required)
ENTER
UOM of the Item.
India Local Payables 3-17
Field Description
Type
Action
Description
Item Name
(Required)
ENTER
Item Name need to be specified for
calculating Customs Duty Item wise.
Customs Tariff
(Optional)
ENTER
Customs Tariff Number under
which the duty will be assessed.
Duty Code
(Optional)
ENTER
The Customs Duty under which the
duty will be calculated.
Assessable value
(Required/Opt
ional)
ENTER
The total Assessable Value of the
goods on which the duty will be
calculated.
For Basic Customs
duty Rate (%)
(Required)
ENTER
The Rate of Basic Customs Duty as
applicable on the goods as per duty
code of the Customs Tariff.
Amount
Basic Duty Amount calculated on
the Assessable Value of the goods
and defaulted.
Exemption
Notification
(Optional)
If the goods are exempted from
duty, then the user can mention the
Exemption Notification under which
the goods are exempted
For
Duty
(Displayed
Additional
/ Optional)
Additional Value
(Optional)
This displayed amount is the total of
Assessable Value plus Basic Duty
Amount and on this amount the
Additional Duty will be calculated.
Rate (%)
(Required)
ENTER
The Rate of Additional Customs
Duty as applicable on the goods as
per duty code of the Customs Tariff.
Amount
Additional Duty Amount can be
calculated on the Additional Value
and displayed.
3-18 Oracle Financials for India User Guide
Field Description
Type
Action
Description
For CVD
(Displayed/Op
tional)
This is the Additional Duty Amount
based on which, the CVD Cess %
would be calculated.
Rate (%)
(Required)
CVD Cess % Rate as applicable on
the goods as per the duty code of the
Customs Tariff
Amount
CVD Cess amount
For
(Required/Opt
ional)
Amount on which Surcharge duty is
calculated
Rate (%)
(Required)
ENTER
The Rate of Surcharge as applicable
on the goods as per duty code of the
Customs Tariff.
Amount
(Displayed)
Amount of Surcharge calculated.
For Customs Cess
Assessable Value
(Display)
This value is the sum of Basic Duty
Amount, Additional Duty Amount,
CVD Cess amount and Surcharge
Amount. This is the Amount based
on which, the Customs Cess %
would be calculated.
Rate (%)
(Required)
ENTER
Customs Cess Rate
Cess
Assessable
Value
Surcharge
Duty
For
Surcharge
Cumulative
Value
India Local Payables 3-19
Field Description
Type
Action
Description
Amount
(Optional)
Customs Cess Amount, which gets
calculated on the Customs Cess
Assessable value for the Rate
specified for the Customs Cess
(Displayed)
ENTER
This indicates the total liability on
account of Customs Duty payable to
the Customs Authority Vendor.
On saving the transaction, an
Invoice will automatically get
generated, validated and ready for
payment. The payment may be
made through regular Oracles
Payables functionality.
Total
Duty
Customs
BOE Write Off
You have a facility to Write Off the Un-applied BOE amount in a BOE Invoice which no
longer to be applied against any Receipts.
You have to query for the BOE Number and activating the BOE Write Off button would
display the BOE Write Off screen.
The added column to this BOE Invoice form in the Amount Block.
Filed wise description for BOE Write Off is given below
Field Name
Type
Action
Description
(Displayed/Req
uired)
The User has to enter the Write Off
Amount, which no longer required.
By default the Balance remaining in a
BOE Invoice will be displayed here
but the User can override and change
the Amount.
Write off date
(Required)
The User has to enter the Date on
which he is Writing Off a BOE
Invoice.
Write off Reason
(Optional)
The User has to enter the reason for
the Write Off in this optional field.
Amount
Write off
to
3-20 Oracle Financials for India User Guide
Once the User saves this screen the entered amount will be written from BOE Invoice
and the Written Off column in the Amount Block of the BOE Invoice form will be
updated.
Note: You can view the GL Drilldown Accounting entries by clicking
Show Transactions on the Tools Menu in Bill of Entry India
Localization form.
PLA Invoices/Payment
Navigation, India Local Payable > India Localization > Invoice Entry > PLA Invoices
Field wise details for the PLA Invoice / Payment is given below
Field
Description
Type
Action
Description
Payment_Id
(Defaulted)
This is the system generated
Payment_Id after entering data and
save this form.
TR6
Challan
No/Date
(Required)
ENTER
The user can enter TR6 Challan
Number and Date through which the
PLA Payment will be made.
Inventory
Organization
(Required)
EDIT
PICK
HELP
The
user
defined
Inventory
Organization need to be picked up
here from LOV.
Location
(Required)
EDIT
PICK
HELP
Location
for
that
Inventory
Organization is to be picked up from
LOV.
Acknowledgment
Block
The Acknowledgment Flag will be
enabled after the PLA Payment is
made and the user can update the
Acknowledgment Date. Only after
Acknowledgment is received and the
Acknowledgment Flag is enabled the
PLA Register will be updated.
PLA Amount
(Displayed)
This is the displayed total line
amount of Excise Duty proposed to
pay.
India Local Payables 3-21
Field
Description
Type
Action
Description
Authority
(Required)
EDIT HELP
Select the respective Vendor Name or
Commissioner of Excise from the
LOV.
PICK
Site
(Required)
EDIT HELP
PICK
Select the Site for the above selected
Vendor from the LOV.
PLA Details Block
(Required)
Item Tariff
ENTER
Enter Item Tariff under which this
PLA payment will be made.
Item Sub Heading
This is defaulted field as per the Item
Tariff.
Basic
Amount/Addition
al Amount/Other
Excise
(Required)
ENTER
The user has to specify how he wants
to pay in Basic, Additional, and
Other Excise Duty through this TR6
Challan.
Note: You can view the GL Driildown Accounting lines by clicking
Shows Transactions on the Tools menu in PLA Register manual entry
India Localization form
On saving the transaction, a PLA Invoice will be automatically generated, validated and
ready for payment. This Invoice Number has a prefix of 'PLA'. The payment for this
Invoice may be made through regular Oracle Payables functionality.
Only after entering the Acknowledgment Date, PLA Register balance will be updated.
•
Acknowledgment for a PLA Payment is not received and Flag is
not enabled, then there will be difference between GL Balance and
PLA Register till such time of receipt of Acknowledgment. The
Acknowledgment Flag needs to be enabled by Opening the PLA
Invoice screen itself.
3-22 Oracle Financials for India User Guide
Using Sales Tax Declaration Forms - Issue Tracking
Overview
Purchases made by Registered Dealers, from Registered Dealer would be eligible for
Concessional Rate of Sales Tax. This would require identification of transactions that are
eligible for such rates. Also, the Declaration Form to be issued in order to avail such rate
has to be tracked.
You can issue Sales Tax declaration forms for each of the transactions. Oracle Financials
for India provides you with a feature to define Form Names, Define Taxes with
Declaration Forms attached, Tracking Invoices for which these Forms have to be issued,
Record details of Forms issued and query and view the Form details.
Prerequisites
Before creating the Transactions with Concessional Rates of Sales Tax, following setup
needs to be done:
•
Define Form Names
•
Define Taxes with Form Names attached
•
Define Supplier Additional Information
•
Define Tax Categories with this Tax Code
•
Define Item Categories with this Tax Categories
Before recording details of Concessional Forms to be issued to Supplier, following
needs to be done:
•
Complete Purchase Orders/Receipts with Sales Taxes with Form Names attached
•
Create Invoices for these PO's / Receipts
•
Ensure that Invoice Distributions are created to account for Localization Taxes.
•
Validated the Invoice.
•
Submit 'India - ST Forms Issue Processing'
Recording details of Sales Tax Declaration Forms
To record details of Sales Tax Declaration forms, navigate to 'Define Sales Tax Form
Details' window as follows
India Local Payables - India Localization - Suppliers - Issue ST Forms
India Local Payables 3-23
In 'Find ST Form Details' screen, enter the Supplier Name, Supplier Site and Form Type
in order to query for Invoices against which Forms are not yet issued. You can enter
other query criteria to find specific invoices
Details you enter in each of the fields would form criteria for the records fetched.
Field Description
Type
Action
Description
Issue/Receipt
(Display
only)
This field gets populated as Issue /
Receipt based upon the Application
chosen.
Issue in case of Payables and Receipt
in case of Receivables.
Party Name
Party Name as defined in the ST
form related data. Compared against
the Party Name as available in the
Invoices to which Sales Tax Forms is
applicable.
Party Site
Party Site as available in the Invoices
to which Sales Tax Forms is
applicable.
Form Type
Form Type's which are applicable to
the Sales Tax attached to the Invoices
Invoice from Date
Invoices having Invoice Date starting
from this date onwards would form a
part of the query criteria for
matching. Viewing matched records.
Should be a valid date in
'DD-MON-YYYY' format
Invoice To Date
Invoices having Invoice Date till this
date would form a part of the query
criteria for matching. Viewing
matched records Should be a valid
date in 'DD-MON-YYYY' format
Fin Year
Financial Year as applicable to the ST
Form related data.
Form Number
Form Numbers that are issued to the
Supplier, Supplier Site and Form
Type.
3-24 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Issue/Receipt Date
Enter a Date, which might match
with the Issued Form's Transaction
Date.
View Forms
Button
Button, which upon being clicked
invokes the 'View Sales Tax form
Details' Screen
Issue/Receive
Forms Button
Button, which upon being clicked
invokes the 'Define Sales Tax form
Details' Screen
On clicking the 'Issue/Receive Forms' button, the system fetches the Invoices to be
matched. This information would be displayed in 'Define Sales Tax Forms Details'
screen.
This screen has Header and Detail Sections
Header Section
This section allows you to record Form details such as Financial Year, Form Number
Form Amount, Form Date and Transaction Date. These details can be entered for a
combination of Supplier Name, Supplier Site, Form Type and Operating Unit.
The Supplier Name, Supplier Site and Form Type are populated as the context
information from the Query Find Screen.
Its mandatory to enter Financial Year, Form Number Form Date and Transaction date
fields before proceed to the detail section to select Invoices.
You may choose to key in the Form Amount and proceed to the detail section for
selecting Invoices to match the Form Amount. Else, you can leave the form amount to
be automatically populated upon save, based on the sum of all Invoice level Form
Amounts.
Match All
On checking Match All field, the system Automates matching based on the header form
amount.
The Match all Checkbox is unchecked, by default.
Un-checking the checkbox causes the detailed Invoice level form amount to be set to
zero.
India Local Payables 3-25
Queried Amount
Queried Form Amount fields displays the total Form Amount that can be matched
across all unmatched Invoices.
This is a display only field and cannot be modified.
Detail Section
This section displays unmatched Invoices in Issue Tab Page. The records would be
grouped based on the combination of Invoice and Purchase Order
The sum of all invoices level Form Amounts entered is displayed at the bottom in the
Total Form Amount display field.
•
It is mandatory that the sum of detail level Invoice Form Amounts
match with header Form Amount. This is applicable only when you
enter the Form Amount.
•
In case of Invoices with negative tax target amounts the form
amount entered should exactly be equal to that of the Tax target
amount.
On saving the entered details, the Header Block is refreshed and the Form details are set
to blank. Also, the Detail block is refreshed and only unmatched and partially matched
records are fetched. The cursor returns to the header.
Issued Forms can be viewed through the 'View Sales Tax Form Detail' Screen. This is
invoked by clicking on the 'View Forms' option in 'Finds ST Form Detail' window.
Field Description
Type
Action
Description
Define Sales Tax Form Header Block (Matching Header)
Party Name
(Display only)
Context Information carried over
from Query Find Screen
Party Site
(Display only)
Context Information carried over
from Query Find Screen
Form Type
(Display only)
Context Information carried over
from Query Find Screen
3-26 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Fin Year
Required
User defined Financial Year Value to
be selected from list of values as
defined in the Tax Year Setup
Form Number
Required
Sales Tax Form Number to be
defined by the user.
This needs to be unique for Form
Type and Fin year combination
Form Amount
Required
The form Amount needs to exactly
match with the sum of all Invoice
level detailed form amounts.
Form Date
Required
Should be a valid date in
'DD-MON-YYYY' format
Transaction Date
Required
Should be a valid date in
'DD-MON-YYYY' format
Match All
Default Value 'N'
Requires a valid value for Fin Year,
Form Number, Form Amount, Form
Date and Transaction Date when
checked. Matches the entire Invoice
level records based on the form
amount value.
When unchecked, sets all detail level
Invoice form amount to 0.
Queried Form
Amount
(Display only)
Displays Total Form Amount that
can be matched across all unmatched
Invoices
This amount would be Sum of
Matched Amounts reduced from
Sum of Tax Target Amounts.
Sales Tax Form Detail Block (Matching Detail) - Issue Side
Invoice Number
(Display only)
To be filled
Invoice date
(Display only)
To be filled
India Local Payables 3-27
Field Description
Type
Action
Description
Po/Requisition
Num
(Display only)
To be filled
Document Type
(Display only)
To be filled
Tax Target Amt
(Display only)
To be filled
Matched Amt
(Display only)
To be filled
Form Amount
In case of + ve invoices sum of
invoice level form amount and
Matched amount cannot be greater
than Tax target amount.
In case of - ve invoices the form
amount needs to be exactly same as
that of tax target amount.
Total Form
Amount
(Display only)
Sum of all invoice level Form
amounts.
Viewing Issued Forms
You can view the Sales Tax Forms Issued by clicking on the 'View Forms' button on the
'Find ST Forms Details' window. This would open 'View Sales Tax Form Details'
window.
You will have to enter Supplier, Supplier Site and Form Type Details before you query
for the Issued Forms.
This window has three sections Header, Details and Sub-Details.
Header Section
The section shows Supplier Name, Supplier Site and Form Type. These details are
populated as the context information from the Query Find Screen.
Sales Tax Form Details
This section displays Form details based on the query criteria specified in the Query
Find screen.
3-28 Oracle Financials for India User Guide
Sales Tax Form Sub-Details
This section displays all matched Invoices grouped by combination of Invoice Number
and Purchase Order.
For each Invoice the Tax Target amount verses the Matched Amount is displayed based
on the above grouping.
Field Description
Type
Action
Description
View Sales Tax
Form Header Block
Party Name
(Display only)
Context Information carried over
from Query Find Screen
Party Site
(Display only)
Context Information carried over
from Query Find Screen
Form Type
(Display only)
Context Information carried over
from Query Find Screen
View Sales Tax Form Detail Block
Fin Year
(Display only)
Fin Year as created from the match
detail screen.
Form Number
(Display only)
Form Number as created from the
match detail screen.
Form Date
(Display only)
Form Date as created from the
match detail screen.
Transaction Date
(Display only)
Transaction Date as created from
the match detail screen.
Form Amount
(Display only)
Form Amount as created from the
match detail screen.
View Sales Tax Form Sub Detail Block - Issue Block
Invoice Number
(Display only)
This is the Transaction Number
India Local Payables 3-29
Field Description
Type
Action
Description
PO / Requisition
Amount
(Display only)
This field displays the Purchase
Order Number
Document Type
(Display only)
This field displays the Document
Type.
Tax Target Amt
(Display only)
This field displays Tax target
amount.
Matched Amount
(Display only)
This field displays Matched
Amount
Generating Records for Sales Tax Issue Tracking
Invoice Details required for issuing Sales Tax Forms would be generated by submitting
'India - ST Forms Issue Processing' concurrent program.
This concurrent program is available in India Local Payables Responsibility. This
request would check for all Invoices that have Sales Tax with concessional Form
applicability. Only validated Invoices would be considered for processing. The Invoice
would be considered for Processing only if it was not processed earlier. Processed
Invoices would be considered conditionally based on the changes to the document.
You can submit this request from India Local Payables Submit Requests 'India - ST
Forms Issue Processing'.
Field Description
Type
Action
Description
Operating Unit
(Display only)
Value determined from the Profile
values
Process for All
Operating Units?
If you select 'Yes' in this field, then,
the program would process
Invoices corresponding to all
Operating Units defined in the
system. Else, only those related to
the Operating Unit determined
from Profile would be processed.
From Date
Mandatory
Low Value of Invoice Date to filter
the Invoices.
3-30 Oracle Financials for India User Guide
Field Description
Type
Action
Description
To Date
Mandatory
High Value of Invoice Date to filter
the Invoices.
Supplier
If you would like to process records
for a specific Supplier then, select a
Supplier Name in this field.
Supplier Site
This will be used to filter the data
related to given Supplier Site,
otherwise all Supplier Site's related
data is processed.
Re Process not
issued invoices
This would consider all Invoices in
the selected date range for
processing. Also, those Invoices
that have been processed earlier
would be re-processed. Hence, all
revised actions and status on
Invoices would be considered for
re-processing.
Invoices for which Forms are
already issued would be left
unprocessed.
Enable Trace
On selecting 'Yes' in this field, a
Raw Trace File would be generated
for this request.
It is a pre-requisite to have 'Enable
Trace' checked for 'India - ST Forms
Issue Processing' Concurrent
Program.
India - FA Mass Additions
After creation of Receipts, user should submit request for creation of Payables Invoices
for the Third Party taxes that are included in the receipts. Meanwhile, user would create
the Payables Invoices for the PO Vendor (Base Invoice). These Invoices would be either
created manually or automated by submitting 'Pay on Receipt Auto Invoice' program
for the receipt.
Once a Receipt matched AP Invoice is validated, approved and accounted, they would
qualify for FA Mass Additions. User can schedule Mass Additions Create program to
India Local Payables 3-31
carry these lines to Fixed Assets. This program would only process base Invoices. As
soon as this program completes successfully, 'India - Mass Additions Creation' program
would be submitted automatically. This request would scan for all Third Party Taxes
and Customs Duties applicable to the purchase. In cases where the Receipt includes any
such Tax, this program would create one line per Receipt Tax line in Fixed Assets Mass
Additions.
The user can view these requests in 'Prepare Mass Additions window. These lines will
carry the Invoice and PO Numbers of the First Party Invoice. The user can either create
New Assets or Add these lines to an existing Asset or Merge them to another line.
'India - Mass Additions Creation' program can also be submitted explicitly. This can be
used in exceptional scenarios where the third party tax lines are not transferred to FA.
This request can be invoked from 'India Local Payables View Submit Requests - India
Mass Additions Create'.
Define Invoice Tolerance Limits
Overview
As per Indian Central Excise Act and Income Tax Act, the Excise duty and TDS amount
will be rounded off to the nearest Rupee and in effect the AP Invoices, the Header
Amount and the Distribution Amount will have minor difference. Base Applications
Invoices feature places an hold on Invoices that have difference between Header
Amount and Distribution Amount.
Invoice Tolerance feature provided by Oracle Financials for India allows you to setup
the Tolerance Percentages and Amounts. Wherever a hold is placed on Invoices due to
difference in Distributions Total and the Invoice Header, then, the system would check
for the tolerance limits setup for Organization. If the difference Amount falls within the
specified limit, then this inserts an Additional Invoice Distribution line for the
Difference Amount and the Invoice is Approved. This line would have the line type as '
Miscellaneous' and the charge Account would be as specified in the Invoice Tolerance
Setup for the Organization.
In cases where you are Re-Approving the Invoices, the system would check for the
existence of an Distribution line for Rounding Amount. If one exists, then the amount of
this line would be updated with the revised difference.
India Local Payables - India Localization - Setup - Others - Invoice Tolerance
Field Description
Operating Unit
User can select the Operating Unit value from the LOV.
Enable Percent Tolerance Flag
3-32 Oracle Financials for India User Guide
You need to enable this Flag if you want to allow Percentage based Tolerance limits.
This Percentage would be applied on the Header Amount. On activating this flag, you
will have to specify the Upper Percentage Value and Lower Percentage Value.
Enable Amount Tolerance Flag
You need to enable this Flag if you want to allow Amount based Tolerance Limits. On
activating this flag, you will have to specify the Upper and Lower Value.
Important: Where you have specified both Percentage and Amount
Tolerances then both will be applied on the Invoice and the Minimum
of the two is considered as the Tolerance Limit.
Tolerance Charge account _ Id
You need to specify the GL Account to which the Rounding amount should be
debited/credited.
View / Resubmit / Delete Error Tax Lines
Overview
The concurrent 'To insert tax distributions for pay on receipt' for processing of tax Lines
for ERS Invoices created based on Purchase Receipts runs in batch mode. Whenever,
some of the tax lines remain unprocessed due to some error, the error message is
captured by localization. This feature provides with an option to view these error
records and corresponding messages and mark them eligible for Reprocess. You would
also have an option to delete these records.
To view the error records, navigate to India Local Payables - India Localization - Other India - Resubmit Taxes for Pay on Receipt.
The form shows Invoice Number, Number of distribution Lines, Invoice Date, Error
Date, Invoice Amount, Vendor Name, Vendor Site Code and Error Message for all Tax
Lines (grouped by Invoice Number) that have ended in an error during 'India - To
Insert Taxes For Pay On Receipt' program.
The user can check the records for resubmission either one or all at a time. If you would
like to resubmit only one record then, you have to check the Re-Submit checkbox on the
line. In you wish to resubmit all records, and then check the 'Re-Submit All' checkbox.
For Resubmission of the Error Invoices
•
Check 'Re-Submit' for the Invoices that need to be resubmitted. Alternatively,
Re-Submit All can be checked to resubmit all error Invoices.
•
Click on 'Submit' button.
India Local Payables 3-33
•
Submit the concurrent 'India - To Insert Taxes For Pay On Receipt' for these
Invoices to get processed.
For Deletion of the Error Invoices
Check 'Delete' for the Invoices that need to be deleted.
Click on Submit button.
•
The form would merely make the Invoices eligible for reprocessing.
You have to explicitly run the concurrent 'India - To Insert Taxes
For Pay On Receipt' for these Invoices to get processed.
Reports
This section provides overview and detailed descriptions of the following reports:
•
Form 16A Report
•
TDS at Prescribed Rate Report
•
India Cash/Bank Book Report
•
India-Creditors Ledger Report
•
India-Creditors Trial Balance Report
•
India-Statement of Account for Suppliers
•
India - BOE Write Off Report
•
India - TDS Related Invoices Report
•
India VAT Returns Template
Form 16A Report
Use Form 16A Report to print Form 16A (As per Statutory Format) for sending it to
Vendors. 'ORIGINAL' is printed on the Form when printed for the first time and '
DUPLICATE' will be printed for subsequent prints of same Certificate.
If some problem occurs during printing of Certificate for first time (e.g. Printer Paper
jam etc.), then navigate to 'View TDS Certificate - India Localization ' Form in AP
Module and set the 'PRINT FLAG' of corresponding certificate to 'N', then the next
Print will print 'ORIGINAL' on the Certificate.
3-34 Oracle Financials for India User Guide
Report Submission
Use the Submit Requests (India Local Payable Module only) form and enter India TDS
Certificates in the Name field to submit the report.
Report Parameters
TAN Number (Mandatory)
Select the value from the LOV.
Financial Year (Mandatory)
System will display all the Financial Years from the LOV Based on the transactions will
be processed.
Organization (Optional)
Select the value from the LOV. System will use this Organization details for printing the
address on the report.
Certificate Nos. From (Optional)
India Localization prints all the Certificates starting with the Number you enter for this
parameter.
Certificate Nos. To (Optional)
India Localization prints all the Certificates up to the Number you enter for this
parameter.
Certificate From date (Optional)
India Localization prints all the Certificates starting From the Date you enter for this
parameter.
Certificates To date (Optional)
India Localization prints all the Certificates up to the Date you enter for this parameter.
Vendor (Optional)
India Localization prints the Certificates for this Vendor only, if you enter a value for
this parameter.
Name of the Signee (Optional)
India Localization prints this Name in Full Name field of Certificates
Designation (Optional )
India Localization prints the Designation of the Signee on the report.
Place (Optional)
India Localization prints this Name in Place field of Certificates
Report Headings
Report Headings provide you with general information about the contents of the report.
India Localization prints Certificate Number and Sheet Number of certificate on all
India Local Payables 3-35
pages, along with report heading.
Also on the first page of the Certificate Name & Address of the Company Deducting the
Tax, Tax Deduction A/c No. of the Deductor, PAN / GIR No. of the deductor, TDS circle
where Annual returns are filed u/s 206, Name & Address of the Person in whose a/c it is
credited, PAN / GIR no. of Payee & the period are printed.
Also at the end of each certificate Total amount of tax deducted for the particular
vendor (for the period) is printed in Words.
Column Headings
Invoice Date
Date of Invoice.
Amount Paid or credited (Rs.)
Invoice amount.
Amount of Income tax
Amount of Tax Deducted at source.
Challan Number and Date
Challan Number and Date on which tax was deposited to Central Govt. A/c.
Name of bank where tax is deposited
Name of bank where tax was deposited.
Report Order
Report is printed in the order of Invoice date for a certificate.
TDS at prescribed rate Report
Use TDS at prescribed rate Report to calculate Tax deducted at source for a company
or others for various TDS categories like Rent, Technical / Professional Services, and
Payments to Contractors/Subcontractors etc.
Report Submission
Use the Submit Requests (India Local Payable Module Only) form and enter India
TDS at prescribed rate Report in the Name field to submit the report.
Report Parameters
Organization TAN Number (Required) PICK
Select the value from the LOV.
FIN Year (Required) PICK
Select the value from the LOV.
Organization (Optional) PICK
3-36 Oracle Financials for India User Guide
Select the value from the LOV.
TDS Payment type (Required) PICK
Enter a TDS Payment type, you wish to take the TDS at prescribed rate Report for.
Supplier Organization Type (Required) PICK
Enter a Supplier Organization type (Company or others), you wish to take the TDS at
prescribed rate Report for.
Period of Report (Optional)
Report Headings
Report headings provide you with general information about the contents of the report.
Oracle lists Organization information based on User parameter input.
Column Headings
PAN Number of the Company
PAN Number of Company for which TDS has been deducted.
Name of the Company
Name of Company for which TDS has been deducted.
Address of the Company
Address of Company for which TDS has been deducted
Amount Credited or Paid
(Invoice) Amount paid or credited whichever is earlier.
Date on which Amount Credited or Paid whichever is earlier
(Invoice) Date on which Amount paid or credited whichever is earlier.
Amount of Tax Deducted
Amount of Tax Deducted for the Invoice
Date of Deposit
Date on which Tax was deducted for the Invoice.
Date on which Tax was paid to the Credit of the Central Government
Date on which Tax was paid to the credit of the Central Government.
Tax Deduction Certificate Number
TDS Certificate Number which was sent to the Supplier informing him the TDS details.
Date of furnishing of TDS Certificate to Company
Date on which TDS Certificate was sent to the Supplier Company.
Report Totals
Invoice Amount Total and TDS Amount Total for the report.
India Local Payables 3-37
Report Order
Report is printed in the order of Vendor Name, Certificate Number and Invoice
Number for the selected Organization.
India - Cash / Bank Book Report
The Cash/Bank Book can be printed as per user requirement for a range of period.
Report Submission
Use the Submit Requests (India Local Payable & India Local Receivables Module)
form and enter India-Cash/Bank Book Report in the Name field to submit the report.
Report Parameters
Bank Name (Required) PICK
Account Number (Required) PICK
Account Number of the Above Bank for which the User wants to take the Bank Book for
a given period.
Book Type (Required)
Either 'B' meant for Bank Book or 'C' meant for Cash Book can be selected by the User
from the LOV
Start Date (Required)
End Date (Required)
Report Headings
Report headings provide you with general information about the contents of the report.
Oracle lists Company Name based on User parameter input.
Column Headings
GL Date
GL Date for the transaction will be reported.
Voucher No & Date
Voucher Number and Date will be reported
Check Number & Date
Check Number and Check Date will be reported
Supplier Bill Number and Date
Supplier Bill No & Date will be reported
Vendor Name/Customer Name
In the Case of Payments, the Vendor Name will be reported. In the Case of Receipts, the
Customer Name will be reported. For charges in the Bank Book , this field won't be
3-38 Oracle Financials for India User Guide
having any details.
PO Number. & Date
PO Number for the respective purchase will be reported
Remarks/Narration
Remarks / Narration appearing in the Receipts and Payments Vouchers will be reported
Account Code
GL Account for the respective Receipts and Payments will be reported
Description
Description of the GL Account for the respective Receipts and Payments will be
reported.
Receipts
Receipts Amount will be reported into this column
Payments
Payments Amount will be reported into this column.
Balance
Balance Amount in the Cash/Bank will be reported into this column.
India-Creditors Ledger Report
Use this Report to get Creditors Sub-Ledger with complete details of Invoices, Debit
Memos and Payments.
Use the Submit Requests (India Local Payable modules Only) form and enter
India-Creditors Ledger Report in the Name field to submit the report.
Report Parameters
Vendor Name (Optional) PICK
If the User wants Creditor Ledger for a specific Vendor, then he need to enter Vendor
Name here otherwise Sub Ledger for all the Vendors for a given period will be
reported.
Vendor Number (Defaulted) PICK
Vendor Number of the above Vendor will be defaulted here.
Vendor Type (Optional)
If the User wants Creditor Ledger for a specific Vendor Type, then he need to enter
Vendor Type in this field otherwise Sub Ledger for all the Vendors for a given period
will be reported
From Date (Required)
India Local Payables 3-39
To Date (Required)
Vendor Site (Optional) PICK
Report Headings
Report headings provide you with general information about the contents of the report.
Oracle lists Company Name based on User parameter input.
Column Headings
GL Date
GL Date for the transaction will be reported.
PO No
PO Number will be reported
Organization Name
Name of the Organization Location where in the transaction taken place will be
reported.
Batch Number
Batch Number for the transaction will be reported.
Invoice Type
Invoice Type will be reported
AP Invoice No / Date
AP Invoice Voucher No and Date will be reported
Supplier Bill No / Date
Supplier Bill Number will be reported
Payment voucher No / Date
Payment Voucher / Invoice No and Date will be reported
Check No and Date will be reported
Description
Description appearing in the Invoice or Payment Voucher will be reported
Account Code
GL Account for the respective transaction will be reported
Currency
Transaction currency will be reported
Exchange
Foreign Currency Dr
Debit amount in a foreign currency transaction will be reported.
3-40 Oracle Financials for India User Guide
Foreign Currency Cr
Credit amount in a foreign currency transaction will be reported.
Rupee Equivalent Dr
Rupee equivalent for the Debit amount will be reported.
Foreign Currency Cr
Rupee equivalent for the Credit amount will be reported.
India-Creditors Trial Balance Report
Use the Submit Requests (India Local AP modules Only) form and enter IndiaCreditors Trial Balance in the Name field to submit the report
Report Parameters
If the User wants Creditor Trial Balance for a specific vendor, then he need to enter
vendor name here otherwise Trial Balance for all the vendors for a given period will be
reported.
Vendor Number of the above Vendor will be defaulted here.
Vendor Type (Optional)
Vendor Type will be shown in this column.
Account Code (Optional)
CL Account code will be printed here
As of Date (Required)
Report Headings
Report headings provide you with general information about the contents of the report.
Oracle lists Company Name based on User parameter input.
Column Headings
Sl.No
Serial Number of the Trial Balance will be reported.
Vendor Type
Vendor Type will be reported
Vendor Name
Vendor Name will be reported.
Vendor Code
Vendor Code (Number) will be reported
Currency
The Transaction currency will be reported.
India Local Payables 3-41
Entered Amount
Closing Balance of a vendor in Foreign currency will be reported.
Rupee Amount
Rupee equivalent of a vendor will be reported
Total : Total Vendor Balances in INR
Total for the Vendor is shown in RS
Order by : Liability Account wise
India-Statement of Account for Suppliers
This statement of account of Creditors shows Invoice wise outstanding to a Vendor
Report Submission
Use the Submit Requests (India Local Payable modules Only) form and enter IndiaStatement of Accounts for Suppliers in the Name field to submit the report.
Report Parameters
Vendor Name (Optional) PICK
If the User this Report for a specific Vendor , then he need to enter Vendor Name here
otherwise Statement of accounts for all the Vendors for a given period will be reported.
AS on Date (Required) PICK
Up to a Specific Date
Aging interval like 30 days or 15 days can be entered by the User
Number of Interval (Optional)
Report Headings
Report headings provide you with general information about the contents of the report.
Oracle lists Company Name based on User parameter input
Column Headings
AP Voucher No
AP Voucher No will shown here
Bill no
Supplier Bill Number
Bill date
Supplier Bill No
Vendor Name
Vendor Name will be reported.
3-42 Oracle Financials for India User Guide
Amount
Amount of the Bill
Remarks
Remarks will be shown here
India - BOE Write Off Report
This Reports gives the Details of Written off Bill of Entry for a given period
Report Submission
Report Parameters
BOE Number (Optional) PICK
BOLE Number will be shown here
BOE Type (Optional) PICK
BOE Type will be shown here
Vendor Number of the above Vendor will be defaulted here.
Start Date (Required)
Start Date will be shown here
End Date (Required)
End date will be shown here
Report Headings
Column Headings
The following field will be reported
Bill no
Supplier Bill Number
Bill date
Vendor Name will be reported.
Amount
Outstanding Invoice Amount will be reported.
Remarks
Remarks like 'Partly Paid' will appear for Partly paid Invoice.
India-TDS Related Invoices Report
This Report provides with the list of All Invoices for which TDS has been calculated. For
each such Invoice, all TDS Related Invoices generated for the Invoice are shown.
India Local Payables 3-43
Event
Invoices shown
On Validating a Standard/Prepayment Invoice
Credit Memo generated for the Supplier
On Applying Prepayment Invoice to a Standard Invoice
Invoice generated for the Supplier
On UnApply Prepayment Invoice to a Standard Invoice
Credit Memo generated for the Supplier
On Cancellation of Standard Invoice
Standard Invoice generated for the Supplier
Report Submission
Report Parameters
Operating Unit defaults from the one specified for the Responsibility
From Date (Defaulted) PICK
Enter a Date here. This date is compared against the Invoice Date of the Invoices for
which Tax is Deducted at Source.
To Date (Optional)
Enter a Date here. This date is compared against the Invoice Date of the Invoices for
which Tax is deducted at Source
Report Headings
Report headings displays name of the Report and the Period for which this Report is
generated.
The Report Details Section has two parts. One that shows the details of the Base Invoice
for which TDS is calculated and the next, which lists out all TDS Invoices, related to the
Base Invoice.
Column Headings
Invoice Name
This field displays the Type of Invoice and the Invoice for which this is generated.
Invoice Number
This field displays the Invoice Number
Invoice Amount
This field displays the Invoice Amount.
Invoice Currency
This field displays the currency applicable to the Invoice
3-44 Oracle Financials for India User Guide
Vendor Name
This field displays the Vendor Name.
Vendor Site
This field displays the Vendor Name.
TDS Section
This field displays the Income Tax Section under which TDS is calculated
TDS Tax Name
This field displays the Name of the TDS Tax.
TDS Tax Rate
This field displays the Rate.
India - VAT Returns Report
India – VAT Returns Report provides data related to sales and purchases, which can be
used to fill state-specific VAT return forms. Use the Submit Requests / Other Reports
form (India Accounts Payable / India Accounts Receivable) and enter India VAT
Returns Report in the Name field to submit the report.
Report Parameters
Field Description
Type
Action
Description
Registration Number
Required
PICK
The Registration
number for which the
report is being
generated.
Organization
Number
Optional
PICK
The Inventory
organization for
which the report is
being generated.
India Local Payables 3-45
Field Description
Type
Action
Description
Location
Optional
PICK
The Inventory
Location for which
the report is being
generated. This needs
to be left blank if all
locations are to be
printed. This gets
enabled only if the
Inventory
Organization is
selected.
From Date and To
Date
Required
Start Date and End
Date for which the
report is being run.
Account Payables Standalone Invoice
The standalone AP invoice is an invoice created manually by a user in Oracle Account
Payables module that does not matches either to a purchase order or a receipt. The
support for standalone AP Invoice functionality allows the India localization users to
compute taxes such as service tax on standalone AP invoices. Primarily standalone AP
invoices are raised for non-item based expense or service activities.
Value Added Tax (VAT) or Sales Tax (ST) can now be attached to invoices where item
information is not critical. You can also add non-recoverable taxes of 'Any Other' type
to standalone invoices. You can also use the non-recoverable tax type to add other
miscellaneous charges to the invoice.
Computing Taxes on Standalone AP Invoices
You can compute taxes on standalone AP invoices in the following two ways:
Defaulting Taxes to Standalone AP Invoices
You can assign a tax category directly to a supplier site for defaulting of taxes on
standalone invoices. You can do this by defining the tax category on the Supplier Tax
Information India Localization window, see Defining Supplier Additional Information,
page 2-29 for the detailed information.
Tax defaulting to Standalone AP invoices happens only if a tax category is assigned at
supplier site used in the invoice and when you have the invoice line in the AP Invoices
workbench.
3-46 Oracle Financials for India User Guide
Manual Tax Computation
You can also add a tax category or tax lines manually if these were not attached at the
supplier site level. You can also modify the defaulted taxes on this window. To add a
tax category or tax lines, perform the following:
1.
Navigate to the invoice.
2.
Select the Lines tab.
3.
Select the invoice line.
4.
Select Tools > IL Tax Details from the menu to navigate to the India Localization
Taxes window.
5.
Select the tax category at the header level, the taxes associated with this category are
shown in the tax lines.
6.
Alternatively, you can also add each tax line and add precedences accordingly.
Treatment on Specific Invoices
•
The Pay on Receipt invoices, Tax Detail India Localization will be shown in a View
Only mode
•
TDS Invoices - you cannot add any taxes to these invoices.
•
Third Party Invoices: you can add taxes to these invoices.
•
Project Invoices:
Service Tax Recovery
If a service tax is attached to a standalone invoice line and is recoverable, then such
recoverable service tax is created as a separate tax line (miscellaneous type) with the
appropriate accounting code combination specified in the service tax recovery setup at
the time of saving the invoice.
On validation of the invoice, the recoverable portion of the service tax is populated to
the service tax repository.
Till recent, Oracle Financials for India did not allow picking the exchange rate at the
time of application of the receipts. It used the Exchange rate available while entering the
Invoice. The current enhancement complies with the service tax regulations and the
service tax liability on foreign currency transactions is accounted based on the exchange
rate applicable on the receipt date. Oracle Financials for India passes an accounting
entry to bridge the rate difference between the invoice date rate and the receipt date
rate.
India Local Payables 3-47
The Service Tax interim liability is squared off based on the differential rate and the
liability is not counted as part of P&L but deposited to government treasury.
Reports
All the following service tax recovery reports include the service tax information on
standalone invoices.
•
India - Service Tax Credit Register report
•
India - Service Tax Pending Recovery report
•
India – Service Tax ST3 report
•
ER1 report
3-48 Oracle Financials for India User Guide
4
India Local Order Management
This chapter covers the following topics:
•
Sales Order India Localized
•
Fulfilled Orders India Localized
•
Sales Order Returns India Localized
•
AR3A Form Receipt Tracking
•
Concurrents
•
Managing Order Management Transactions
•
Reports
Sales Order India Localized
You can create a Sales Order by navigating through the India Local Sales Order
window. This enables defaulting and calculation of Localization Taxes. The defaulting
is based on the three-way defaulting logic followed for India Localization i.e., based on
Customer, Customer Site or Item Class. Alternatively, you can create a Sales Order from
Internal Requisitions, using Import Orders feature. The localization taxes will flow to
Fulfilled Orders India Localization. For the Deliveries created from India Local Sales
Orders, taxes will flow to the same.
The Localization Tax information flows into Shipping Localized screen on completion
of the packing, shipping and Inventory and Order Management Interface. This
information flows to AR Transactions created based on such deliveries. The same
information flows to Transactions after running the Auto Invoice program.
The Sales Order India Localized functionality caters to your tax calculation needs
required for a Sales Order Transaction. You can:
•
Define Item category lists and attach the same to Customer and Customer Sites.
Alternatively, an Item Class can be attached to a Tax Category. This would enable
third level of Tax defaulting, which would apply only when the Tax Information
India Local Order Management 4-1
does not default from Customer and Customer Site. This would be the basis for
taxes defaulting to Transactions.
•
Assign Assessable Prices to Items. This price would be the basis for Excise Duty /
VAT Taxes Calculation. The Assessable Price Lists can be attached selectively to
Customer Sites.
•
Create Sales Orders by navigating through India Local Sales Orders window. This
would automate tax defaulting and calculation.
•
Modify defaulted tax lines and add to the existing list.
•
Get overview information for Sales Order Lines, without localization taxes.
•
Create Sales Order for Excise exempted sales e.g., CT2, CT3. Relevant Certificate
information can be recorded.
•
Create Sales Order for VAT Exempted Sales Order like Vat Exemption Item, Export,
Inter State Sale, Sale to Specified parties, Transfer.
•
Automate calculation, recording and accounting of CENVAT Recovery (as specified
under Rule 6 of The CENVAT Credit Rules 2002) for excise-exempted sale.
•
The Sales Order displays Assessable Value, which forms the base for calculation of
Excise Duty.
•
The Sales Order also displays the VAT Assessable Value, which forms the base for
calculation of VAT taxes.
Major Features of Sales Order India Localized
Defaulting Taxes to India Local Sales Orders
You can use Localization taxes while creating a Sales Order in the Order Management.
These taxes can be defaulted based on the Tax Defaulting Rules. The automatic Tax
Defaulting is based on Item Category assigned to the Customer, Customer Site or based
on the Item Class assigned to the Tax Category.
Tax Base Amount
You can define precedence logic to calculate Tax Base Amount on which the Tax Rate is
applied. The Tax Base Amount can either be the line amount or line amount including
other taxes calculated for the transaction.
Important: No precedence logic and tax rates are available for adhoc
taxes.
Defaulting Assessable Value to India Local Sales Orders
4-2 Oracle Financials for India User Guide
You can use an Assessable Value that is different from the Sales Price while creating a
Sales Order in the Order Management. This Assessable Price can be defaulted based on
the Tax Defaulting Rules. The automatic defaulting is based on Price List assigned to
the Customer, Customer Site or null Site.
Important: The Assessable Value is a display only field and cannot be
edited by user on Sales Order. It is only controlled through Price List
setups and Price List attachments.
Manual Changes to Defaulted Taxes to India Local Sales Orders
The Taxes defaulted can be changed manually, if required.
•
Tax Line can be deleted only when there is no dependent tax line.
•
You must Apply and Save after deleting defaulted taxes and before
attaching New Taxes.
Record Excise Exemptions
You can choose the Exemption Type applicable to the Sales Order by selecting the
Excise Exempted check box provided at the line level. This changes the Excise Value of
that line to zero.
Record VAT Exemptions
You can choose the VAT Exemption Type applicable to the Sales Order. To do this, you
need to select VAT Exemption Type, Date and Ref No at Header. This gets defaulted on
all lines and changes the VAT value of all lines to zero.
If you require partial VAT Exemption viz., on some lines only, you need to deselect the
VAT Exemption flag. You can also have a different type of VAT Exemption at line level.
CENVAT Recovery against Excise Exemptions
You can set up CENVAT Recovery % in the Organization Additional Information
Screen in CENVAT Recovery % field using India Local Inventory Responsibility which
will ensure CENVAT Recovery under Rule 6 of The CENVAT Credit Rules 2002 for the
above Excise Exempted Transactions.
Splitting of Sales Order Lines
Any Splitting lines in the base Sales Order also split lines in India Local Sales Order.
The Tax lines are then recalculated based on the revised line quantity.
Changes in Sales Order Lines
Changes made to Quantity in Base Sales Orders are automatically reflected in the Sales
Order India Localization. Lines deleted from base order also get deleted from India
Local Sales Order.
Cancellation in Sales Order Lines
India Local Order Management 4-3
A line cancelled in the base Sales Order changes the Quantity in Localization screen to
zero.
Copying of Sales Orders
A Sales Order created by navigating through India Local Sales Order screen can be
copied using the Copy Order feature. This will result in taxes flowing to Localization
for the copied Order. While coping Order, if there is any change in the Assessable Price
with respect to source Order line, then it results in recalculation of the taxes.
Important: Copy Sales Order feature can be used to create a RMA
Order. An RMA Order taxes is based on shipping taxes and hence to
avoid data inconsistency issues in localization tables, Copying of Sales
Order is not possible unless such Order is already shipped & data is
available in Localization shipping tables.
Localization does not currently allow copy of RMA Order to standard
Order or existing RMA Order to new RMA Order.
Assessable Price Recalculation
Excise duties attached to the Order lines can be recalculated whenever there are
changes in assessable price of items. This is helpful at the time of Budget/changes in
Excise statutes. For further details refer Assessable price recalculation provided under
reports.
Line Level Query in India Local Sales Order
You can now query for lines in Sales Orders India Localization screen once the Sales
Order is queried. This feature would be helpful to find the lines in case where the item
name is above 25 characters long or Sales Order has large number of lines.
Auto Query of India Local Sales Order
Clicking the Open Button on the India Local Sales Order displays the Base Sales Order
Form to create an Order.
When you fill the base Sales Order form and save it, the details of the transaction are
auto queried and displayed in the India Local Sales Order form. To view the details,
navigate to the India Local Sales Order form. You can also query an existing Order in
the Localized Sales Order form.
If you navigated away to multiple forms, Auto query does not work and you must click
refresh to view the localization screen with requisite details.
Note: For details on generating VAT invoices for non-shippable items,
refer to Generating VAT Invoices in the Oracle Financials for India
Implementation Manual.
4-4 Oracle Financials for India User Guide
Fulfilled Orders India Localized
Overview
You can make changes to localized freight in the Order Management Module. You will
also have a facility to add Localization Freight manually at this stage.
This information flows into Shipping Localized screen on completion of the Picking,
Shipping and Inventory and Order Management Interface. Taxes entered in Sales Order
cannot be changed at this stage. However, you can change or add freight details at this
stage. The same information flows to AR Transactions after running the Auto Invoice
program.
The Fulfilled Orders India Localized functionality lets you satisfy all your needs related
to Freight addition required for a Shipment Transaction. You can:
•
Query a Fulfilled Order Transaction using Delivery Name, Order Number,
Customer etc to find localization related details.
•
Add or change Freight type of Tax at this stage.
•
View Tax lines attached to each line of delivery.
•
On Completion of the 'India - Excise Invoice Generation' you can also view the
Excise Invoice Number that has been generated against this delivery.
•
Query based on the Excise Invoice Number generated.
•
Query based on items. Option to view all Items in the delivery or only Items whose
name has been entered in the query.
•
View details of the Duty paying Register that has been hit by the delivery
transaction.
•
Enter AR3A Form Number and Date for Excise Exempted transactions.
Major Features of Fulfilled Orders India Localized
Facility to Add Freight in Fulfilled Orders India localized
You have an option to change or add new freight lines using the Fulfilled Orders
Localized screen.
Important: All the features mentioned here involving changes to
transaction has to be completed before Auto Invoice happens, else the
same will not flow to the AR Transaction.
India Local Order Management 4-5
Record AR3A Form Number and Date
You can record AR3A form Number and Date against individual shipment line for
Excise-Exempted transactions for the purpose for tracking.
Reports
Receivables generates these reports for India:
India - Debtors Ledger Report - Lists all the transactions with the Customer to arrive at
the net liability for the Customer. You can use this report to get Debtors Sub-Ledger.
India - Commercial Invoice for OM Report - This Report gives you the Commercial
Invoice with Excise Invoice Number, Excise Details for a Sales Order against each
delivery.
India - Forecast Excise Amount in RG Registers - Gives the Forecast for CENVAT and
PLA Payments for a given Organization, Location Combination from As of Date to
Entered Date.
Sales Order Returns India Localized
Users can create RMA Orders with localized taxes in the Order Management. The taxes
would be calculated for the RMA lines, based on the Original Sales Order.
The RMA Order India Localized functionality allows the user to satisfy all requirements
related to Tax calculation required for a RMA Transaction. Users can create an RMA
Order by giving:
•
Reference to the Original Sales Order
•
Reference to the Invoice
•
Without giving any reference.
•
Return Orders without Excise Component.
•
Reference to the delivery line shipped
Major Features of Sales Order Returns India Localized
Defaulting Taxes to India Local RMA Orders
You have an option to use Localization taxes while creating a return sale Order in the
Order Management. These taxes can either be defaulted based on the Tax Defaulting
Rules or can be attached manually. The automatic tax defaulting would be based Item
Category assigned to the Customer, Customer Site or based on the Item Class assigned
to the Tax Category. This is only applicable for the RMA Order created without
reference and the reference is filled as 'Legacy'. For a RMA Order created with reference
taxes are defaulted based on the original delivery and cannot be changed.
4-6 Oracle Financials for India User Guide
Auto picking of Delivery Detail ID in India Local RMA Orders
Whenever a RMA Sales Order is created with reference, Localization taxes would be
based on the shipment taxes and hence required entry of Delivery Detail ID. There is no
need to search this delivery detail id, which would make the process tedious. On
navigating to Localization Screen, the same gets automatically populated if the Sales
Order reference is given.
Returns without Excise
Whenever a return takes place beyond the stipulated period by Excise Authorities, you
are prevented from claiming CENVAT benefit on the returned goods viz., when returns
are made beyond 180 days. Under such circumstances, many a times, it is necessary that
the Credit Memo that is raised for such return be raised for the base amount without
passing on the benefit of Excise Duty. For such kind of transactions, the days within
which if return is made, the Excise to be allowed has to be mentioned in the
Organization Additional Information in Excise Return Days field. This ensures that
when any RMA is made beyond such stipulated period, the Credit Memo raised will be
net of Excise.
RMA without Sales Tax
Whenever a return takes place beyond the stipulated period by Sales Tax Authorities,
you are prevented from claiming the same in your Sales Tax Returns. Under such
circumstances, many a times, it is necessary that the Credit Memo that is raised for such
return be raised for the base amount without passing on the benefit of Sales Tax. For
such kind of transactions, the days within which if RMA is made, the Sales Tax to be
allowed has to be mentioned in the Organization Additional Information Sales Tax
Return Days field. This ensures that when any RMA is made beyond such stipulated
period, the Credit Memo raised will be net of Sales Tax.
AR3A Form Receipt Tracking
Material Clearance without payment of duty under AR3A needs to be tracked for
receipt of Re-warehousing Certificate. AR3A Receipt Tracking feature of Oracle
Financials for India can be used to meet this requirement. All clearances under Excise
Exemptions is recorded and on receipt of the authenticated document; the Receipt Date
can be recorded. The data thus collected can be used to monitor the Rewarehousing
Certificates that need to be received from Customers at any point of time.
The AR3A Receipt Tracking functionality allows user AR3A forms due from
Customers. Users can:
•
Track AR3A Forms to be received from the Customers. You can enter the Date on
which the Form is received.
•
Generate a Report to view the AR3A forms pending from each Customer.
India Local Order Management 4-7
Reports
India - AR3A Status Report lists all exempted sales transactions, while an
Acknowledged AR3A form is pending from Customer.
Concurrents
India Local Order Management requires the following concurrent programs to be run:
India - Excise Invoice Generation
This is a mandatory concurrent program, if you are using Excise Type of localization
taxes, which generates Excise invoice Number against delivery and also hits Excise
registers based on the Delivery ID (optional). You must schedule it to run after
Inventory Interface and Order Management Interface and prior to AutoInvoice. This
report does not generate any printable output.
•
This concurrent needs to be setup as incompatible to itself. If the
same is not done and multiple users run it with blank Delivery_id,
it would result in skipping Excise Invoice Numbers or alternatively
hitting the Excise Register multiple times for the same delivery.
•
This concurrent is expected to be scheduled with blank Delivery id,
which would pick and process all available deliveries. This is to be
run with Delivery_id for specific cases where debug log is required
for any problem reporting.
•
In case the users run it with delivery_id as a part of the process,
then the concurrent needs to be scheduled to run atleast once a day
without Delivery_id to ensure that any records skipped get Excise
Invoice Numbers for the same day. Not doing this will result in
sequencing issues when compared to Excise Invoice Dates.
•
The concurrent will process only those deliveries, which are OM
interfaced and Inventory Interfaced.
•
This concurrent is for generating Excise Invoice Number and
Accounting thereof. There is no rdf attached to the same and hence
this is not supposed to generate any output.
•
This concurrent needs to be run prior to Auto Invoice import if the
Excise Invoice Number is required to be seen in Localization AR
tables.
4-8 Oracle Financials for India User Guide
India - Excise Duty Recalculation
This is an optional concurrent program that enables you to recalculate Excise Duty
attached to Unshipped Orders, if there is a change in the assessable value of items.
Excise Duty recalculation is done for those Unshipped Orders that satisfy the input
criteria. This report does not generate any printable output. You can use this program to
recalculate the Excise Duty and all dependent taxes on Open Sales Orders. The Excise
Duty is recalculated to reflect the latest Assessable Prices applicable to the items
included in the transaction. Using this feature, you can eliminate manual effort required
to update all Open Sales Orders to reflect changes in Assessable Prices.
This concurrent can be invoked through India Local Order Management > Reports,
Request > Single Request > India > Excise Duty Recalculation
Field Description
Type
Action
Description
Start Order
Required
PICK
Enter the Sales Order
from
which
you
would like to effect
Tax Changes
End Order
Required
PICK
Enter the Sales Order
which you would like
to take as the last
document on which
the change has to be
effected.
Order Type
Required
PICK
Choose one of the
Order Types from the
list
Organization Id
Required
PICK
Choose one of the
Organizations from
the list.
Important: On completion of the request the selected Sales Orders, provided they are open
and have an Assessable Price applicable, are updated with the revised Tax Amounts
India - Service Tax Processing
All Accounting events will be accounted when the Base transaction line is being
accounted. The 'India Service Tax Processing' Concurrent program processes the
India Local Order Management 4-9
recovery Accounting events. This program must be scheduled at regular intervals. At
each run, the program would create Accounting and Service Tax Repository entries for
all eligible transactions.
This concurrent can be invoked through India Local Receivables > Reports, Request >
Single Request > India > Service Tax Processing.
Field Description
Type
Action
Description
Regime
(Required)
PICK
Select the Regime you
have
defined
for
Service Tax.
HELP
EDIT
Tax
Registration
Number
(Required)
PICK
HELP
EDIT
Transaction
Date
From
(Required)
PICK
HELP
Select the Registration
Number here.
Organizations
are
logically grouped by
Tax
Registration
Number. On selecting
a
Registration
Number, all eligible
transactions created
in the related group
of
Organizations
would be processed.
Specify Transaction
From Date here.
EDIT
Organization Name
(Required)
PICK
HELP
Specify Inventory
Organization here.
EDIT
India - VAT Invoice Generation
The India - VAT Invoice Generation / Accounting concurrent program handles
generation of VAT Invoice and passes requisite VAT Accounting entries for VAT type
of taxes from Order Management. This program captures Value Added Tax localization
taxes in Shipments and inserts VAT Invoice Number in India Local Shipment Table and
Entries in GL interface. You have to schedule the concurrent to submit the request at
suitable intervals.
4-10 Oracle Financials for India User Guide
Note: VAT Invoice Number is now supported for non shippable items
in both Standalone AR Invoice and Sales Orders, if the Item is classified
as VAT Item in Oracle Financials for India and defined as Non
Shippable Item in the base inventory. For detailed information, please
refer to Generating VAT Invoices in the Oracle financials for India
Implementation Manual.
This concurrent can be invoked through India Local Order Management > Reports,
Request > Single Request > Select 'India - VAT Invoice Generation / Accounting >
Schedule
Important: Please make it mandatory to Schedule this concurrent program.
The field wise detail description of the screen and its feature are described below for
ready reference.
Field Description
Type
Action
Description
Regime
(Required)
PICK
You will have to pick
the Regime here.
Currently only 'VAT'
(Value Added Tax) is
available here.
EDIT
Tax Registration No.
(Required)
PICK
EDIT
Organization
(Optional)
PICK
EDIT
You will have to pick
the Tax Registration
Number that has been
defined
for
VAT
Regime here. This
LOV will display all
Registration Numbers
defined by you for
VAT Regime.
You can choose the
Organization here if
you want to run the
program for a specific
Organization.
India Local Order Management 4-11
Field Description
Type
Action
Description
Location
(Optional)
PICK
This will be enabled
only if you select an
Organization and you
can
choose
the
Location here if you
want to run the
program for a specific
Location.
EDIT
Delivery From
(Optional)
PICK
EDIT
Delivery To
(Optional)
PICK
EDIT
Transactions
Date
from
Transactions to Date
This will be enabled
only if you select an
Organization
and
Location and you can
choose
the
from
Delivery id here if
you want to run the
program for a specific
range of delivery ids.
This will be enabled
only if you select an
Organization
and
Location and you can
choose
the
end
Delivery id here if
you want to run the
program for a specific
range of delivery id's.
(Required)
EDIT
Enter
Transaction
Date Range here. All
transactions having
transaction
date
between this range
will be picked up for
processing.
(Required)
EDIT
Enter
Transaction
Date range here. All
transactions having
transaction
date
between this range
will be picked up for
processing
4-12 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Action
(Required)
PICK
This is the type of
action,
which
is
expected.
The
program has three
options
EDIT
1)
"GENERATE
INVOICE NO" which
will only generate
VAT invoices for the
selected Regime,
2)
"PROCESS
ACCOUNTING"
which will make
repository entries and
pass GL entries for
the selected Regime.
3) "PROCESS ALL"
which will result in
both generation of
VAT Invoice and pass
GL entries.
Generate
Invoice
Single
(Optional)
PICK
EDIT
You have an option of
running
the
concurrent with "Yes"
for this parameter
which
will
then
group delivery ids for
each Customer and
create a single VAT
Invoice
for
each
Customer instead of
one VAT Invoice per
delivery.
India Local Order Management 4-13
Field Description
Type
Action
Description
Default Invoice Date
(Optional)
EDIT
Using this option you
can enter a Date for
which you want the
VAT Invoice Date
and Accounting to
happen. This is useful
mainly
for
cases
where
shipment
happens as say 11:45
pm on Month end &
you are running the
concurrent during the
next month but want
the accounting to
happen on a date
different from current
date.
This
will
however not impact
the number series &
hence care should be
taken to process all
pending
invoices
prior to running the
concurrent for the
next period.
Debug Switch
(Required)
PICK
Default value of this
parameter is "No" but
the same can be
changed to "Yes" to
see
the
debug
messages
when
required.
EDIT
•
This program is a mandatory program to be run for generating
VAT Invoice Number and generation of Accounting Entries.
•
This concurrent will show the following error "Excise Invoice
generation program has not been run for various reasons" or "
Excise Invoice Generation is not generated yet for this Delivery.
Please run the Excise Invoice Number generation Number for
delivery: " when you have setup 'Same Invoice No for Excise and
VAT Regimes' as 'Y' for this Registration Number and try to run
4-14 Oracle Financials for India User Guide
this program prior to running Excise Invoice generation or if the
Excise Invoice Generation has errored out for this delivery.
•
This concurrent will show the following error "Document
sequencing setup not done at Registration number level" if you try
to run the same without defining the Document sequencing for the
given Registration Number.
•
This concurrent will show the following error "Document Numbers
are exhausted. Please set the End Number to a larger value" when
the last Number as setup in document sequencing has been reached
& hence cannot generate a VAT Invoice Number.
•
When VAT Invoice Number generation happens after the AR
Invoice is created, localization AR table does not have VAT Invoice
Number imported from localized shipping tables. Hence care
should be taken to run the VAT Invoice Generation program prior
to creation of AR Invoice.
•
When this concurrent is run with parameter of 'GENERATE
INVOICE NO' Accounting Entries are not passed.
•
Running the concurrent after Booking order will result in picking
only Non-shippable lines that are fulfilled and if the concurrent is
run after shipment it will result in a single number for Shippable &
non shippable items.
•
RMA for a non-shippable line results in updating of Recovered
Account directly, instead of reversing the original entry.
Advanced Pricing Support
For detailed information, refer to India Local Advanced Pricing chapter in the Oracle
Financials for India User manual.
Managing Order Management Transactions
This Section elaborates on the transactions for which you can default and calculate the
Localization taxes. This would be possible only when you create the transactions
navigating through the localization windows.
Transactions Sales Order (Localized)
In Oracle Financials for India, the Sales Orders are designed handle tax impacts on Sales
India Local Order Management 4-15
Orders and Sales Returns.
In order to use India Local taxes, you need to navigate to the open standard application
Sales Order screen by navigating through Sales Order (Localized) screen. You need to
complete Standard Applications Order form. On saving the Sales Order in the standard
applications, data required for the localized Sales Order will get created. Based on the
tax defaulting set ups, the localization taxes will get calculated automatically. For
defaulting the taxes are depended on the tax defaulting set up hierarchy mapped for
localization taxes. Taxes can get defaulted based on the association of Item Category to
the Customer Sites or based on the Tax Category set up. You have an option to Delete
or Add localization taxes if you need to modify the defaulted taxes. Deletion of taxes
will be restricted if the taxes intended for deletion has an impact on the tax precedence
calculation.
The India Local Sales Order is a view form, shows the Item, UOM, Quantity Ordered,
Item Category List, Unit Price, Order Line amount, which are defaulted from Standard
Apps Sales Order form. However, you can change the defaulted Service Type before
closing or shipment of the order.
Tax Amount, Line Amount and Assessable Value will be defaulted and are also
displayed but you can modify that in the India Local Tax Details form through Taxes.
You need to use the same screen for creating Sales Orders and RMA Orders.
If the Customer has a Letter of Credit and shipment against such Order is to be matched
against a Letter of Credit, then the Order must be marked as LC enabled by ticking on
the LC Flag.
Creating Sales Order and RMA Orders
In Oracle Financials for India, navigate to the India Local Sales Order window from
India Local Order Management > Orders , Returns > Orders/returns (Localized)
Field Description
Type
Action
Description
Header level
Customer
Name/Number
(Displayed)
The Customer Name and the
Number will be displayed here
from Standard Apps Sales Order
Form.
Order Type
(Displayed)
The Order Type selected in the
Standard Apps Sales Order Form
will be displayed here.
4-16 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Order Number
(Displayed)
The Order Number allotted in the
Standard Apps Sales Order Form
will be displayed here.
Order Date
(Displayed)
The Order Date of the Standard
Apps Sales Order Form will be
displayed here.
Ship To Location
(Displayed)
Ship To Location Id of the
Customer will be displayed here
from Standard Apps Sales Order
Form.
Order Line total
(Displayed)
The
Order
Line
Amount
appearing in the Standard Apps
Sales Order Form in will be
displayed here.
Tax total
(Displayed)
This field shows the total of the
Localization taxes worked out for
the Sales Order/Sales Returns
Order.
India Local Order Management 4-17
Field Description
Type
Action
Description
Excise Exempt Type
(Optional)
If you need to carry out an
exempted
transaction,
the
Exemption Type needs to be
picked up in this field. For
transactions on payment of duty,
this field need to be left as null.
Whenever you pick for an
Excise-Exempted Transaction you
need
to
enable
the
Excise-Exempted Flag in the line
level. The excise exemption
options are:
CT2 IND
This option needs to be mapped
to the requirements under Rule 20
of the Central Excise Rules. This
Amount will not be accounted in
the Receivable.
CT2 OTH IND
In case the Customer needs to be
Debited for the Excise Duty under
of the Central Excise Rules, this
option need to be used. As per the
provisions of the above rule, Duty
debited should not be debited to
the Customer.
CT3 IND.
This option needs to be picked up
for clearance of goods to 100%
Export Oriented Units without
payment of Duty against CT 3
Certificate.
Excise Exempted Certificate IND /
Excise Exempted Certificate Others - IND
This option may be used for
transactions without payment of
duty
4-18 Oracle Financials for India User Guide
Field Description
Type
Action
Description
LC Flag
(Optional)
CHECK BOX
This field should be ticked for
marking the Order as a LC
enabled Order.
Field Description
Type
Action
Description
Exemption Ref. No.
(Required/Opti
onal)
You can use this field to input the
details
of
the
Document/Transaction on which
Exemption is claimed from
payment of Duty.
Excise Exempt date
(Required/Opti
onal)
You need to enter date CT2 Form,
CT3 Form, Excise Exemption
Certificate respectively.
VAT Exemption Type
(Optional)
If you need to carry out an VAT
Exempted
Transaction,
the
Exemption Type needs to be
picked up in this field. For
Transactions where VAT is
payable, this field need to be left
as null. Whenever you pick for an
VAT Exempted transaction, all
the lines get the VAT exempted
flag and the VAT Exemption type
defaulted. If for any line, VAT
Exemption is not applicable, then
you can uncheck the VAT
Exemption for such line. The VAT
Exemption types are:
•
VAT Exemption Item
•
Export
•
Inter State Sale
•
Sale to
Transfer
Specified
parties,
India Local Order Management 4-19
Field Description
Type
Action
Description
VAT Exemption Date
(Required/Opti
onal)
This field becomes required when
VAT Exemption Type is selected.
VAT
Refno
(Required/Opti
onal)
This field becomes required when
VAT Exemption Type is selected.
Order Total
(Displayed)
The
Total
Order
Amount
including Order Line Amount
and the Tax Amount for all the
Items in an Order will be
displayed here.
Line level
Line Number
(Displayed)
The Line Number appearing in
the Standard Apps Sales Order
Form will be displayed here.
(Displayed)
The Shipment Line Number
appearing in the Standard Apps
Sales Order Form in will be
displayed here.
Item
(Displayed)
The Item selected in the Standard
Apps Sales Order Form for a line
will be displayed here.
Item Description
(Displayed)
The description of the item
Standard Apps Sales Order Form
for a line will be displayed here.
UOM
(Displayed)
Quantity
(Displayed)
Exemption
Shipment
Number
Line
4-20 Oracle Financials for India User Guide
The UOM for the above Item
appearing in the Standard Apps
Sales Order Form in will be
displayed here.
The Quantity entered in the
Standard Apps Sales Order Form
for a line in will be displayed
here.
Field Description
Type
Action
Description
Tax Category
(Displayed)
The Tax Category associated to
the above item in the Item
Category List will be displayed
here.
Unit Price
(Displayed)
The Unit Price of the Item will be
displayed here.
Assessable Value
(Displayed)
The Assessable Price as defined in
the system for this Item will be
displayed here.
Extended Price
(Displayed)
Extended
Amount
is
the
multiplication of Quantity and
Unit price for a item appearing in
a line.
Tax Amount
(Displayed)
Tax Amount for a item in a line is
displayed here. If you modify the
tax lines, then the modified Tax
Amount for a item from the India
Local Tax details form will be
displayed here.
Line Amount
(Displayed)
The Line Amount is the total of
Extended Amount and the Tax
Amount for a line.
Excise Exempted
CHECK BOX
If a Line Item is exempted from
Excise Duty, then you need to
enable this Flag. This is enabled
only if you select an Excise
Exempted Transaction.
VAT Exemption Flag
CHECK BOX
Once at header level a Order is
marked as VAT Exempt, this
check box will get checked. If any
particular line is not supposed to
be VAT Exempt, the box should
be unchecked.
India Local Order Management 4-21
Field Description
Type
Action
Description
VAT Exemption Type
(Optional)
If you need to carry out an VAT
Exempted
Transaction,
the
Exemption Type needs to be
picked up in this field. For
Transactions where VAT is
payable, this field need to be left
as null. Whenever you pick for an
VAT exempted transaction, all the
lines get the VAT Exempted flag
and the VAT Exemption type
defaulted. If for any line, VAT
Exemption is not applicable, then
you can uncheck the VAT
exemption for such line. The VAT
Exemption types are:
•
Vat Exemption Item
•
Export
•
Inter State Sale
•
Sale to Specified parties
•
Transfer
VAT Exemption Date
(Required/Opti
onal)
This field becomes required when
VAT Exemption Type is selected.
VAT
Refno
(Required/Opti
onal)
This field becomes required when
VAT Exemption Type is selected.
Refno
(Displayed)
The reference number of the item
on the sales order
[]
(Optional)
EDIT
Enter line-specific
detail and Save.
Exemption
additional
Important: The Sales Order will display following message when for
any line the Tax Setup is not made and as a result does not have taxes.
This is useful mainly to ensure that all the items entered in the Sales
Order have appropriate tax setup.
4-22 Oracle Financials for India User Guide
India Local Tax Details - Sales Order
India Local Tax Details screen displays Taxes for the current line in the Sales OrderLocalized screen. All the Taxes related to that Sales Order line could be viewed by
clicking the Taxes Button. You can view the Taxes defaulted for the Item and have an
option to Update/Add/Delete the taxes defaulted. If you make some changes in the
defaulted taxes, you need to click the apply button to make the tax modifications
effective. After applying the Tax modifications, you need to save the record.
You can check the Tax Name, Tax Type, Tax Rates, Unit of Measurement, Precedence
logic for calculation of taxes and the taxes calculated for each line item. No precedence
logic and tax rates will be available for an adhoc type of tax.
Specifying Tax Details
In Oracle Financials for India, navigate to the India Local Tax Details window from
India Local Order Management > Orders > Returns > Sales Order (Localized) > Taxes
All the above fields are displayed as per the taxes defined in the window for an item
associated with a respective customer.
Important: System will show the following message & open the tax
window in display mode based on status of the Sales Order line.
Similarly Taxes will be shown in a display mode when a Sales Order line status is
reflected as 'SHIPPED'. Please refer the Alert.
•
In any event of data inconsistency where the taxes in the above tax
window do not match with the taxes as displayed in the India Local
Sales Order the base shipment will be stopped with the following
message:
•
" ORA-20405 - Taxes are not matching in JA_IN_SO_LINES and
JA_IN_SO_TAX_LINE FOR LINE_ID"
•
Under this condition, Query the Sale Order & open the above tax
window. Correct the tax lines & then carry out Shipment.
•
When deleting defaulted taxes, you need to click on Apply and
Save to save the deletions prior to adding new taxes. No doing so
will result in deletion of newly added taxes as well.
Returns (Localized)
In Oracle Financials for India, the localized information of the Sales Return Order can be
India Local Order Management 4-23
viewed from the India Local Sales Order screen and the fields are discussed in earlier.
You need to click the return tab region to view the tax related information/localized
item information pertaining to a Sales Return Order.
Taxes on Sales Return Order appears as default and displayed in read only mode when
the Return corresponds to a delivery detail id. The Tax details are opened in editable
mode only when such Return is made without reference and taxes are based on the
setup definitions.
The Screen can be invoked through India Local Order Management > Orders, Returns >
Sales Order (Localized) > Return Tab
Line Level Details :
Field Description
Type
Action
Description
Line Number
(Displayed)
The Line Number appearing in the
Standard Apps Sales Order Form will
be displayed here.
Delivery Detail id
(Required)
The Delivery Detail id against which
this RMA Line is being entered. Taxes
from Shipment are supposed to be
based on the delivery Detail id entered
here.
Item
(Displayed)
The Item selected in the Standard Apps
Sales Order Form for a line will be
displayed here.
Item Description
(Displayed)
description of the item in the Standard
Apps Sales Order Form for a line will be
displayed here.
UOM
(Displayed)
The UOM for the above Item appearing
in the Standard Apps Sales Order Form
in will be displayed here.
Quantity
(Displayed)
The Quantity entered in the Standard
Apps Sales Order Form for a line in will
be displayed here.
Unit Price
(Displayed)
The Unit Price of the Item will be
displayed here.
4-24 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Assessable Value
(Displayed)
The Assessable Price as defined in the
system for this Item will be displayed
here.
Line Amount
(Displayed)
Line Amount is the multiplication of
Quantity and Unit Price for a Item
appearing in a line.
Service Type
(Displayed)
The Service Type entered in the
Standard Apps Sales Order Form for a
line in will be displayed here.
Allow Excise Tax
CHECK
BOX
Unchecking this would mean that the
Credit Note generated against such
RMA Order should be without Excise
Duty
Allow Sales Tax
CHECK
BOX
Unchecking this would mean that the
Credit Note generated against such
RMA Order should be without Sales
Tax
[]
(Optional)
EDIT
Enter line-specific additional detail and
Save.
RMA Return/Receipt (Localized)
RMA Receipts should be created using the new screen (common for PO Receipts and
RMA Receipts). You should navigate from this screen to the base receiving screen and
complete the RMA receipt transaction. You should capture additional details related to
the receipt, such as RMA Type, Excise Invoice details etc. in the India Localization
screen.
The user has the facility to use the "Populate Defaults" feature. This feature allows the
users to populate same Excise Invoice number and date for multiple lines.
Localization will create entries depending on Return Type.
India Local Order Management 4-25
Return Type
Effect in RG Registers and accounting
Production Input
Update Register for Quantity depending on Item
Class. Update RG 23 A part II information CENVAT
Flag Is Checked and corresponding accounting are
passed
This Type need to be used by units who will be using
the Sales Returns as their Raw Materials. For e.g.,
Foundry Units, where a casting is returned as
defective due to air crack, the defect cannot be cured,
but the defective casting can be recycled. For this type
of transactions, the Organization needs to file
declarations and get the consent/acknowledgment
from the Local Excise Authorities.
Return Under 173L
This Option is no Longer valid due to changes in
Excise Laws.
Scrapped
No RG Register update will be made.
Excise Expenses account will be debited for Excise
Amount.
FG Return
No RG Register update will be made.
Excise Expenses account will be debited for Excise
Amount.
Following are the Accounting entries passed based on the Return type.
RMA Receipts considered as 'Production Input'
CENVAT Credit For Excise and CVD Taxes
Account
Debit
Credit
CENVAT A/c
Tax Amount
Excise Paid Payable Account
Tax Amount
RMA Receipts considered as 'Finished Goods Return'
Localization accounting entry for Excise Tax treatment
4-26 Oracle Financials for India User Guide
Account
Debit
Credit
Excise Expense a/c
Excise Amount
Excise Paid Payable Account
Excise Amount
Excise duty paid will be written off as Excise expense Account.
RMA Receipts considered as 'Scrap'
Account
Debit
Credit
Scrap Cost a/c
Item cost
Sub Inventory a/c
Item cost
Localization accounting entry for Excise Tax treatment
Account
Debit
Credit
Excise Expense a/c
Excise Amount
Excise Paid Payable Account
Excise Amount
(Excise Duty Paid will be written off as an expense account)
RMA Return/Receipt - Trading Item
The following are the possible scenario in the case of Customer Return for a Trading
Item in a Trading Organization
Transaction/Description
RMA Receipts - The goods are totally damaged and the Customer is not looking for any
replacement. RG23D- Receipts entry will be passed for the Rejected Qty. Ref. Document:
The Customer Invoice for returning the goods.
RMA Receipts - Customer is looking for Replacement. No RG23D Entry RMA Receipts
as well return to Customer will be handed through separate D.C or valid documents.
RMA Return - For the above RMA Receipts No RG23D Entry RMA return to Customer
will be handed through separate D.C or valid documents.
India Local Order Management 4-27
Important: The Dealers need to inform to the Range Superintendent
regarding the Goods Returns.
Use of LC Functionality
Oracle Financials for India also provides the LC functionality. The following are the
details how the user can use the LC Functionality.
Create LC Master
LC Master holds the Master Information. You can record the details of the Letter of
Credits received by the Organization. He should be able to make amendments, view the
transactions against each LC and the Balance available at any point of time.
Navigation: India Local Order management > Letters of Credit > Letters of Credit >
Master
Field
Description
Type
Action
Description
LC Number
(Displayed)
The LC Number is system generated,
once the details are entered and saved
to create an LC.
Reference
Number
(Required
Protected)
/
EDIT
Reference Number is required to be
entered while creating a new LC.
LC Type
(Required
Protected)
/
PICK
The LC Type has to be chosen from
available LOVs. This enables you to
record the type of LC as one of
'Revolving', 'Revocable', 'Irrevocable'
and 'Confirmed Revocable'. There is no
change in behavior based on LC Type.
Customer
Name/Number
(Required)
EDIT
You can pickup a valid Customer for
whom Localization setup exists and his
Number.
Description
(Required)
EDIT
Description of the LC is entered. This is
not protected from updation and can be
edited latter on.
[]
(Optional)
EDIT
Enter line-specific additional detail and
Save.
4-28 Oracle Financials for India User Guide
Field
Description
Type
Action
Description
Original
Amount
(Required)
EDIT
LC is opened with an Initial Amount.
Balance Amount
(Displayed)
This Balance Amount is defaulted after
each matching against the LC.
Start Date
(Required
Protected)
/
EDIT
Start Date From which the entered LC is
effective.
End Date
(Required
Protected)
/
EDIT
End Date till which the entered LC is
effective
Negotiation
Days
(Required
Protected)
/
EDIT
Negotiation Days as per the LC
Last Negotiation
Date
(Required
Protected)
/
EDIT
Last Negotiation Date of the LC
Credit Period
(Required
Protected)
/
EDIT
Credit Period for the LC
Last Ship Date
(Required
Protected)
/
EDIT
Last Date until which Shipment can be
carried out against this LC
Issue
Bank
Name / Issue
branch Name /
Issue
Bank
Address
(Required
Protected)
/
EDIT
Issue Bank Details of the LC
Negotiation
Bank Name /
Negotiation
branch Name /
Negotiation
Bank Address
(Required
Protected)
/
EDIT
Negotiation Bank Details of the LC
Remarks
(Optional)
EDIT
Remarks of the LC can be entered. Not
Protected from updation.
India Local Order Management 4-29
Field
Description
Type
Action
Description
Qty.
Amendment
Button
This screen has been provided to amend
Quantity matched, for any possible user
mistake.
Amendments
Button
This screen has been provided to amend
LC Values and details, for any possible
user mistake.
View
Transactions
Button
This screen has been provided to view
all transaction done against the specific
LC.
Quantity Amendment
To refer the Screen Navigate through : India Local Order Management - Letters of
Credit - Letters of Credit - Master - Qty Amendment Button.
Field Description
Type
Action
Description
Order Header
(Optional)
EDIT
Order Number
Order Line
(Optional)
EDIT
Order Line id
Qty Released
(Optional)
EDIT
Quantity Received against the Order.
Qty Matched
(Optional)
EDIT
Quantity Matched against the LC
LC Type
(Optional)
EDIT
The LC Type against which matching is
done
LC Number
(Optional)
EDIT
The LC Number for which the record is
being displayed
Amount
(Optional)
EDIT
The Amount
particular LC
matched
against
Amendments
To refer the Screen Navigate through : India Local Order Management - Letters of
4-30 Oracle Financials for India User Guide
the
Credit - Letters of Credit - Master - Amendment Button.
Field Description
Type
Action
Description
SL / No
(Required)
EDIT
SL No of the Amendment
LC Number
(Optional)
EDIT
LC Number against which Amendment
is to be entered
Amd Date
(Optional)
EDIT
Date of Amendment
Amd Amount
(Optional)
EDIT
Revised / New LC Amount
Negotiation Date
(Optional)
EDIT
New
Negotiation
Amendment.
Shipment Date
(Optional)
EDIT
Revised Last Shipment Date as per
Amendment
Description
(Optional)
EDIT
Description for the Amendment.
Date
as
per
View Transactions
To refer the Screen Navigate through : India Local Order Management - Letters of
Credit - Letters of Credit - Master - View Transactions Button.
Field Description
Type
Action
Description
SL / No
(Display)
SL No of the Transaction
Customer Id
(Display)
Customer Number against which LC
pertains
Order Header
(Display)
Order Number
Order Line Num
(Display)
Line Number of the Order
Qty Released
(Display)
Quantity Released against the Order
Qty Matched
(Display)
Quantity Matched against this LC
India Local Order Management 4-31
Field Description
Type
Action
Description
LC Type
(Display)
LC Type for the given LC
LC Number
(Display)
LC Number to which the Order line is
matched
Amount
(Display)
Amount of the Order Line for this LC
LC Matching
Navigation: India Local Order management - Letters of Credit - Letters of Credit Matching
This will be displayed as entered in the Base Apps Sales Order Screen. LOV's are
available.
At Line Level
Field Description
Type
Action
Description
Customer Name
Required
Name of the Customer will be
entered
for
the
LC
transactions to be matched.
Customer Number
Number of the Customer will
be entered for the LC
transactions to be matched.
SL / No
(Display)
SL No of the Transaction
Order Number
(Required)
LOV
Order Number which needs
to be Matched
Order Line Number
(Required)
LOV
Order Line Number which
needs to be Matched
Delivery Detail ID
(Required)
LOV
Delivery Detail ID
needs to be Matched
Item Name
(Display)
Item Name
4-32 Oracle Financials for India User Guide
which
Field Description
Type
Action
Description
Qty Released
(Display)
Quantity Released against the
Order
Qty Matched
(Required)
Quantity to be
against this LC
LC Type
(Display)
LC Type for the given LC
LC Number
(Display)
LC Number to which the
Order line is matched
Matched
Important: If an Order is LC enabled, the Delivery needs to be matched
fully with a LC for the Customer prior to fulfilling orders, else system
will prevent the Shipment from taking place, till such Matching is
completed.
If the Matched Quantity is not equal to the quantity being shipped, the
base shipment will be stopped with the following message:
' ORA-20401 LC Matched Quantity - X should be equal to Shipped
Quantity - Y for LC enabled Orders'
In the given case match the balance quantity & then try shipping.
If the Order is Attached to Bond Register / LUT (Letter of Undertaking)
Excise Duty and Excise Cess will not be considered for LC Matching.
LC Matching can be carried out provided the LC Balance is equal or
more than the Order Amount.
Fulfilled Orders (Localized)
The Fulfilled Orders India Localization form is used to search and display the shipment
information for both the shippable and non-shippable items. It also supports GL
drilldown of journal lines, viewing and update of tax information for non-shippable
items, generating VAT accounting and VAT invoice number and import Order and tax
information for non-shippable items
You can enter any one of the following fields, such as Departure Name, Customer,
Order Number, Batch Name, Ship date, Delivery Name, Warehouse, Order type,
Waybill to help in specific query of records in the Fulfilled Orders Screen.
Before dispatching the goods, the Sales Order needs to be released and the shipping
need to be Confirmed through the standard application. You need to take enough care
to ensure that the correct taxes are defaulted in the Sales Order before
India Local Order Management 4-33
Releasing/Confirming the shipment of the Order.
Warning: The localization taxes cannot be modified once the Order is
Released/Shipped
Immediately on order fulfilment, Excise related records get updated. You can view the
Excise and Other Tax Information related to the Shipment using Fulfilled Orders Localized screen. You can query for an existing Shipment based on the Order
Number/Delivery Number.
You have an option to add any taxes of tax type Freight in the tax region of the Fulfilled
Orders localized screen. The freight added in this screen will be considered while
running the Auto Invoice program and the same will get accounted in the Receivables
Module.
Confirming Shipment
In Oracle Financials for India, navigate to the Shipment Confirmation India Localization
window as follows:
Shipping > Confirm Shipments > Fulfilled Orders (Localized) > Find
Field Description
Type
Action
Description
Operating Unit
(Required)
(Pick)
The Operating Unit for which the
Shipment needs to be queried.
Header level
(Display
only)
Relevant Shipping Information like
Delivery Name, Order Number,
Customer Name, Order Type, Ship
To, Excise Exemption Type, Way Bill
Number,
Line
Total,
Excise
Exemption
Reference
Number,
Excise Exemption Date, Tax Total,
Order Total Amount, Currency, Item
Name, Excise Invoice No and VAT
Invoice No are displayed.
Checking the Matching Items Only
flag returns only those items that
match the shipment details entered.
Fields discussed below pertains to the localized information.
4-34 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Excise
Type
Exemption
(Display
only)
Excise Exemption Type will be
displayed if an Order is against
CT2,CT3 and Exemption Certificate.
Excise Exemption Ref
No
(Display
only)
Excise
Exemption
Reference
Number of CT2,CT3 and Exemption
Certificate will displayed if an Order
is against CT2,CT3 and Exemption
Certificate.
Excise
Date
(Display
only)
Date of CT2,CT3 and Exemption
Certificate will displayed if an Order
is against CT2,CT3 and Exemption
Certificate.
Tax amount
(Display
only)
Total Tax for the Shipment will be
displayed .
Total amount
(Display
only)
Total Amount (Total Line Amount +
Total Tax Amount) for the Shipment
will be displayed.
Item Name
(Display
only)
You can use this field to query in all
Orders with the Item entered here.
On executing this query the system
would fetch all Shipments that have
the specified item in the lines.
Matching Items Only
(Display
only)
You can use this field in combination
with 'Item Name' field. On executing
a query with this field checked in
combination with Item Name, the
system would fetch all shipments
that contain this Item. The lines
would be restricted to the queried
Item.
Excise Invoice No
(Display
only)
You can use this field query on all
shipments. On querying on the
Excise Invoice No. all shipments
with this Excise Invoice Number
would be retrieved.
Exemption
India Local Order Management 4-35
Field Description
Type
Action
Description
VAT Invoice No
(Display
only)
You can use this field query on all
shipments. On querying on the VAT
Invoice No. all shipments with this
VAT Invoice Number would be
retrieved.
Shipped
(Display
only)
Checking this flag states that the
item is shippable.
Line number
Line Number of the Item displayed
against the delivery will be
displayed
Order Line No
Order Line number of the item
displayed against the delivery.
Item Name
Item Code of the Item shipped
against the line covered under the
delivery will be displayed.
VAT Exemption Date
(Display
Only)
Displays the VAT Exemption Date.
Reference no.
(Display
Only)
Reference number of the item
shipped against the line will be
displayed.
VAT Invoice No
(Display
only)
VAT Invoice No. of the shipment
will be displayed.
[]
(Optional)
EDIT
Enter line-specific additional detail
and Save.
Line Level
Important: If tax details do not get populated in the above screen, (even
due to invalid / disabled triggers) the same is treated, as Shipment
without taxes and taxes will not flow to Accounts Receivable Module.
In such cases, User has to raise a Debit Note for Tax Amounts in
Receivables & pass Manual Entries in Excise Registers.
4-36 Oracle Financials for India User Guide
Note: You can view the GL Drilldown accounting lines by clicking
Show transactions on the Tools menu of the Confirm Shipment India
Localization form.
Bond Register
In the Sales Order if you select an Order Type associated with the 'Bond Register' Excise
Transaction Type, duty will not be debited in any of the duty paying registers. Instead,
the duty will be debited to the running bond account balance.
Shipment created based on these Order Types would be considered for the update to
Bond Register. A record would be created in the Bond Register on running the 'Excise
Invoice Generation' program. The Bond Amount would be reduced by the Amount of
Transaction.
The system would raise an application error and interface trip stop would complete
with an error, whenever, the amount of Bond Credit is lesser than the Excise Duty
applicable to the Export Transaction. The same would not be applicable to the Bonds
that have been checked as LUT's.
The system would also raise application error where the Shipment Date is greater than
the Bond Expiry Date.
You can view the Transactions under Bond through the View Bond Register screen. The
duty amount debited in the Bond Register can be credited on admission of the proof of
export by the Excise Authority.
To view the transactions related to the Bond, select the Organization, Location and
Bond Number. The lines would reflect the transactions related to the Bond. Bond
Amount entered in the Define Bond Register screen would be shown as the Bond
Credit. This would be the first transaction. A record would be created for every
shipment transaction with the Transaction Name as 'Bond Sales'. Register Balance
would be reduced to the extent of this Excise Duty on the transaction.
India Local Order Management - Setup - Registers - Bond Register Summary
Field Description
Type
Action
Description
Operating Unit
(Required)
(Pick)
The Operating Unit for which the
Bond Register is being queried.
Organization Name
(Enter)
The Inventory Organization for which
you want to check the Bond Register
Location
(Enter)
The Inventory Location for which you
want to check the Bond Register
India Local Order Management 4-37
Field Description
Type
Action
Description
Bond Number
(Enter)
User can select appropriate Bond
Number from the list of LOV's. User
can select a value in this field only
after selecting the Organization and
Location.
Bond Expiry Date
(Displayed)
Value in this field would be displayed
on selecting the Bond Number.
(Displayed)
Check box
This would be a display field and
would indicate whether the Bond is a
Letter of Undertaking.
Transaction Name
(Displayed)
The Transaction Name will be
displayed here for the transaction
line.
Transaction Amount
(Displayed)
The Transaction Amount will be
displayed here for the transaction
line.
Register Balance
(Displayed)
The Register Balance post the given
transaction
Order / Invoice
(Displayed)
Wether the transaction has come from
an Order or a Manual Invoice from
AR Module.
Order
Number
(Displayed)
The Order / Invoice Number will be
displayed here for the transaction
line.
Transaction Type
(Displayed)
The Transaction Type will be
displayed here for the transaction
line.
Excise
Number
(Displayed)
The Excise Invoice Number will be
displayed here for the transaction
line.
Letter
Undertaking.
of
Invoice
Invoice
4-38 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Export Approval No
(Displayed)
The Export Approval Number will be
displayed here for the transaction line
under which the proof of export is
admitted.
On receipt of proof of export for a particular transaction, you can take credit of the Bond
amount in the view Bond Register. This you can do by navigating to Tools, Enter
Approval Number. This would display a sub window where you can record the
Approval Number. On saving the record, the duty amount will get credited in the
running Bond Account.
Tools - Enter Approval Number.
This displays the sub window where the user can record the Approval Number. On
saving the record, the duty amount will get credited in the running bond account.
Running Bond Register
In Oracle Financials for India, navigate to the Bond Register Summary India
Localization window as follows:
India Local Order Management > Setup > Registers > Bond Register Summary > Tools >
Enter approval No
Field Description
Type
Action
Description
Organization/Locatio
n
(Displayed)
The Inventory Organization and its
Location will be displayed here from
the transaction line.
Transaction Type
(Displayed)
The Transaction Type will be
displayed here from the transaction
line.
Order
Number
(Displayed)
The Invoice Number will be displayed
here from the transaction line.
(Displayed)
The Transaction Amount will be
displayed here from the transaction
line.
Invoice
Transaction Amount
India Local Order Management 4-39
Field Description
Type
Action
Description
Export Approval No
(Required)
ENTER
You can record the AR4 Number and
the document reference under which
the proof of export is admitted.
Important: The Number once entered is not allowed to be changed and
due care needs to be taken while entering the same to enter the correct
value.
The facility provided is to enter the number against each invoice only
and group entry features are not possible.
Excise Exempted Sales Orders
By selecting an Excise Exemption Type from the Localized Sales Order, you clear
excisable goods without payment of duty under specific conditions. Excisable goods
can be cleared from the factory without payment of duty to a 100% Export Oriented
Unit against CT 3 Certificates under the cover of AR3. Excise Exemption options
available for the users.
See Also: The features of excise exemption are discussed in detail under the topic Sale
Order - Localized.
AR3 A Form Receipts
Clearance without payment of Duty under AR-3A needs to be tracked for Receipt of
Re-warehousing Certificate. This legal requirement can be mapped through this
functionality. All clearances under Excise Exemptions will be recorded in this screen
and on Receipt of the Authenticated Document, the receipt date can be recorded. By
viewing this screen, you can monitor the Re-warehousing certificates that need to be
received from the Customers at any point of time.
Through the find query form you can view the AR3A forms to be received for a
particular Customer or all Customers.
Tracking AR3 Form Receipts
In Oracle Financials for India, navigate to the India Local AR3 Form Receipt Tracking
window as follows:
India Local Order Management > Customers > AR3 A form Receipts Tracking
4-40 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Customer Block
Details regarding the Customer will
be displayed.
Customer Name
(Displayed)
Customer Name will be displayed.
Customer Number
(Displayed)
Customer Number of the above
Customer will be displayed.
Customer Site
(Displayed)
Customer Site (Ship to) will be
displayed.
Transaction Block
(Displayed)
Details regarding the transaction will
be displayed.
Type
Type of transaction either Order or
Invoice will be displayed.
Source
(Displayed)
Source for the above type
transaction will be displayed.
Number
(Displayed)
Number of the transaction will be
displayed.
Form Block
Details regarding CT2, CT3 and
Excise Exemption Certificate will be
displayed.
Form
(Displayed)
Form Type like CT2,CT3 and Excise
Exemption will be displayed.
Number
(Displayed)
Number of CT2,CT3 and Excise
Exemption
Certificate
will
be
displayed.
Date
(Displayed)
Date of the CT2, CT3 and Excise
Exemption
Certificate
will
be
displayed
of
India Local Order Management 4-41
Field Description
Type
Action
Description
AR3A details block
Details of AR3A Forms for a
transaction will be displayed here
and once the AR3A forms is received
back from a Customer, the same can
be entered in this block in received
date column.
Delivery Number
(Displayed)
Delivery Number will be displayed.
Delivery Name
(Displayed)
Delivery Name will be displayed
Delivery Date
(Displayed)
Delivery Date will be displayed
AR3A Form Number
(Displayed)
AR3A Form
displayed.
Date
(Displayed)
AR3A Form Date will be displayed.
Received Date
(Enterable)
The Date on which the AR3A forms
were received back from the
Customer. After receipt of an AR3A
form, it will be removed from the
outstanding list of AR-3A form to be
received from a Customer.
Number
Important: Delivery Number, Name and Date will be visible only for
Order Management transactions and will not show any value for
Manually entered Receivable transactions.
In the Find window, Order/Invoice refers to query option of querying
for an Order entered through Order Management or Invoice entered
through Transactions (Localized) in Receivables. Invoice does not list
Imported Invoices against Order Management.
Reports
This section provides overview and detailed descriptions of these reports:
•
Commercial Invoice
•
India - Excise/VAT Invoice Template
4-42 Oracle Financials for India User Guide
will
be
Commercial Invoice
This report gives you the Commercial Invoice that covered "ISSUE OF INVOICE
UNDER CENTRAL EXCISE RULE 57G OR 57T". This section is no longer valid,
however the report is not dropped so that the fields appearing in the report can be used
as an example or base for client required output to generate and print Invoices.
Report Submission
Use the Submit Requests (India Local AR and OM Modules) form and enter IndiaCommercial Invoice Report in the Name field to submit the report.
Report Parameters
Parameter
Description
Required/Optional
Action
Organization
Enter the
organization from
which delivery of
goods is made.
Optional
Pick
Location
Enter the location of
the organization.
Optional
Pick
Customer
Enter the customer
name.
Optional
Pick
Order/Invoice
Quick field for this
field are Order and
Invoice.
Optional
Invoice
Commercial Invoices
that the user wants to
print.
Required
India - Excise/VAT Invoice Template
This report gives you the Invoice Template, provided as an example of the Excise/VAT
Invoice that is to be generated. Fields appearing in the report can be used as an example
or base for Customer required output to generate and print Invoices. You can use this
template to customize your requirement of invoice printing as appropriate.
Note: The format of the actual invoice is left to the manufacturer to
decide and hence only a generic template is provided.
India Local Order Management 4-43
This report is primarily based on Shipping data, and will not handle the following:
•
Standalone AR Invoices (entered through Transactions Localized)
•
Invoices for Bill Only Workflow
•
Excise Invoice generated for RTV
•
Excise Invoice generated for Manual PLA and RG23A/C, RG1 entry
Report Submission
Use the Run Reports from India Order Management module to be invoked from the
order management reports request group and enter India Excise/VAT Invoice Template
in the Name field to submit the report.
Report Parameters
Report Parameter
Type
Action
Description
Organization Name
Required
PICK
The Inventory
organization for
which the report is
being generated. This
allows all Inventory
organizations and
does not restrict
based on Operating
Units attached to the
user.
Location
Optional
PICK
The Inventory
Location for which
the report is being
generated. This needs
to be left blank if all
locations are to be
printed. This gets
enabled only if the
Inventory
Organization is
selected.
4-44 Oracle Financials for India User Guide
Report Parameter
Type
From Date and To
Date
Required
Delivery
Optional
Action
Description
Start Date and End
Date for which the
report is being run.
This can be used
leaving the number
blank in case you
want to generate the
report for a range of
transactions. This
field is however
required to restrict
printing of invoices to
a specific year when
there are same
numbers across
various years in the
given organization
location combination.
PICK
LOV shows list of all
available Deliveries
based on From Date
and To Date entered.
Selecting a value in
this field indicates
user wants to print a
single document for
which he already has
the number.
Note: When a Single Delivery has both excisable and non-excisable
material to be shipped together, the same would display in a single
invoice split into two. This is because the Excise Invoice number is a
header level field in the report but stored at line level in the current
product architecture, when a invoice which has both excisable and non
excisable items being shipped together, the report will show All
excisable lines as one invoice with Excise Invoice number in header and
will show all non-excisable lines as a separate invoice with Excise
Invoice number appearing as blank.
India Local Order Management 4-45
5
India Local Receivables
This chapter covers the following topics:
•
Transactions (Localized) Overview
•
Managing TCS Trasactions
•
TCS Settlement
•
Tracking of ST Forms Receipts
•
AR 3A Form Receipt Tracking Overview
•
RG Consolidation
•
Supplementary Transactions Overview
•
Duty Drawback Processing
•
TDS Certificates Received Overview
•
Setting Up Concurrent Programs
•
Managing Receivables Transactions
•
Using Sales Tax Declaration Forms - Receipt Tracking
•
Reports
Transactions (Localized) Overview
You can create transactions with localized taxes in the Receivables module. The taxes
would be calculated for the item, based on Tax defaulting setup. You will also have a
facility to add localization taxes manually.
Where information flows into Transactions while running the auto invoice program, the
localization taxes defined in order management module would flow into Transactions
(localized) window.
The Transactions (Localized) functionality lets you satisfy all your needs related to Tax
calculation required for an Accounts Receivables Transaction. You can:
India Local Receivables 5-1
•
Define Item categories to Customer and Customer sites. This would be the basis for
taxes defaulting to Transactions.
•
Assign assessable prices to items. This price would be the basis for excise duty
calculation. The Assessable Price lists can be attached selectively to Customer Sites.
•
Create Transactions from Localization window. This would automate tax defaulting
and calculation.
•
Taxes so defaulted can be changed by the user.
•
Payment Register is defaulted based on the precedence logic and can be changed
manually if required.
•
Import transactions by running auto invoice program. This would default taxes
defined for a Sales Order to Transactions (Localized).
•
Match Receipts in case of Trading Organization, to pass on the Excise Duty Credit
to the transaction
•
Generate sequential Excise Invoice number
•
Update the excise registers. Based on the set up in Bond register, excise transactions
will get recorded in the respective excise records and excise Invoices can be created.
•
VAT taxes can be attached if the Invoice has lines with Inventory item, which has
been defined as VAT attribute 'Applicable'.
•
Completion of the Invoice would result in generation of VAT Invoice number based
on the setup carried out.
•
Option of calculation of VAT taxes based on VAT Assessable value is possible
based on setup at Customer Additional Site level setup.
•
An Invoice can be marked as VAT Exempt from the seeded types of exemption.
•
Service Tax type of Taxes can be attached to a Transaction being created.
Major Features
Defaulting Taxes to Receivables Invoice
You have an option to use Localization taxes while creating an invoice in the
Receivables module. These taxes can either be defaulted based on the Tax Defaulting
Rules or can be attached manually. The automatic Tax Defaulting would be based Item
Category assigned to the Customer, Customer Site or based on the Item Class assigned
to the Tax Category.
5-2 Oracle Financials for India User Guide
Manual Changes to Defaulted Taxes to Receivables Invoice
The Taxes defaulted can be changed manually, if required. You can also change the
defaulted Service Type before completing the transaction.
Note: In case the transactions are imported from Order Management,
Service Type cannot be changed using this form.
Generation of Excise Invoice
If the Invoice that you have created has excise type of taxes, you can generate an Excise
Invoice for the transaction. All excise related registers will get updated on completion of
the transaction.
Generation of VAT Invoice
If the Invoice that you have created has VAT type of taxes, and the item is marked as
VAT able you can generate an VAT Invoice for the transaction. The tax repository will
get updated on completion of the transaction.
Update of Excise Registers
Update of Excise Registers would be based on the set up of Bond registers. Based on the
Bond Register that is attached to the Transaction Type (in the Bond Register Setup) used
for the transaction, corresponding excise records would be updated.
Tax Base Amount
You can define precedence logic for calculation of Tax Base Amount on which the Tax
Rate would be applied. The Tax Base Amount can either be the line amount or line
amount including other taxes calculated for the transaction.
Match Receipts
If the creating the Invoice for a trading organization, you can match the Invoice line to a
Receipt. On doing this the excise amount would be proportionately passed on to the
Invoice line.
Taxes on Credit / Debit Memo created against a Receivable Invoice
When the receivables Invoice created has the taxes applicable, and if the Credit Memo
or Debit Memo is created against the given Invoice, then it will also consider all the
taxes applicable for the Invoice (proportional to the quantity or percentage as specified).
Record Excise Exemptions
You can choose the Exemption Type applicable to the transaction. The effect on the
Accounting entries and excise registers would vary based on the option chosen in this
field.
Record VAT Exemptions
You can choose the Exemption Type applicable to the transaction. The VAT tax will be
changed to Zero if the same is marked as VAT Exempt.
India Local Receivables 5-3
Choose Update of RG Registers
You have an option to update the Payment Registers selectively. This you can do by
un-checking the Update RG Flag.
Choose Register Preferences
By default, the duty will get debited in the register based on the register preference set
up in the Additional Organization Information. User has an option to change the duty
paying register for each transaction.
Reports
Receivables generates these reports for India:
India- Debtors Ledger Report - Lists all the transactions with the Customer to arrive at
the net liability for the Customer. You can use this report to get Debtors Sub-Ledger.
India-Debtors Trial Balance Report - Lists the closing balance for Customers as on
date.
Total Sales Report - Lists the Sales transactions made from an Inventory Organization
during the selected period.
Managing TCS Trasactions
Order to Cash Cycle
1.
Enter a normal sales order with TCS Taxes. Save and Book it.
Note: If the customer billing exceeds Threshold limits, the Order
will not show the Surcharge. This is because Order entry or
booking is not a financial transaction and the event, when
surcharge is applicable, is Shipping and invoicing only. Also, as
Surcharge needs to be reversed when the total Threshold decreases,
such surcharge is not displayed in the order even after shipping or
closure of order line.
2.
Pick Release and fulfil the order. When you fulfil the order with Surcharge limit
exceeded, the Surcharge and Cess get auto-assigned.
3.
Run Autoinvoice for this Order, which will import the Invoice into Receivables.
Run the India Local Concurrent for Processing Order Lines to AR, which will
populate these taxes in Oracle Receivables. You can query the AR invoice from the
IL screen using the transaction number.
5-4 Oracle Financials for India User Guide
Bill Only Cycle
1.
Enter a normal 'Bill Only' sales order with TCS Taxes. Save and Book it.
Note: If the customer billing exceeds Threshold limits, the Order
will not show the Surcharge. Book this order. In bill only cycle,
surcharge and cess on surcharge get included and computed on
running the AutoInvoice.
2.
Run Autoinvoice for this Order, which will import the Invoice into Receivables.
Run the India Local Concurrent for Processing Order Lines to AR, which will
populate these taxes in Base Receivables.
Standalone Receivables Invoice
1.
Navigate to Transactions Localized , Open and create the transaction.
2.
Then?
Advance Receipts
1.
Create a normal receipt with Payment Method as Receipt for TCS.
2.
Navigate to View > Zoom before saving the receipt. This will open the India Local
Cash Receipts window.
Field Description
Type
Action
Description
Customer Name
Display
The customer for
whom the receipt is
being entered.
Customer Number
Display
The customer
number for which
the receipt is being
entered.
Customer Site
Display
The customer site for
which the receipt is
being entered.
India Local Receivables 5-5
Field Description
Type
Action
Description
Receipt Number
Display
The receipt number
that is being entered.
Receipt Amount
Display
The receipt amount
that is being entered.
Organization
Required
PICK
The Inventory
Organization against
which this receipt is
being entered.
Item Classification
Required
PICK
The Item class for
which this
concurrent is being
run.
Tax Category
Required
PICK
The Tax Category
for this receipt based
on which Taxes will
be deducted.
Note: Only Tax
Categories with
TCS Tax Type
will be displayed
in the LOV.
3.
TCS Document No.
Display
The TCS document
that gets generated
for this receipt.
Total Tax Amount
Display
The Total TCS Tax
amount that got
charged to this
receipt.
Enter Organization, Item Classification and Tax Category and click on Taxes. If the
taxes are found in order, click Confirm and close the taxes window.
Note: For a confirmed Receipt, taxes will be view only and cannot
be modified.
5-6 Oracle Financials for India User Guide
TCS is charged only when you Confirm the Taxes. If you do not confirm the
receipts, the same will be shown in the TCS Exception Report. You must navigate to
the Receipt and Confirm the taxes, else these receipts will be nullified during
settlement.
Note: Once the Settlement Process is carried out, the Receipt cannot
be cancelled.
4.
Run the AutoInvoice program for TCS Debit Memo.
Note: The Debit memo created will only be visible in Transactions
and not in the Transactions Localized screen.
TCS Settlement
1.
Run TCS Settlement Report
2.
TCS Settlement
3.
Validate and pay AP invoice
4.
Update Payment Additional Information
5.
Finalize Settlement
6.
Run India - Generate TCS Certificates
Run TCS Settlement Report
You must run the TCS Settlement Report before carrying out the actual settlement
process. Navigate to View > Request > Submit a New Request from India Local
Receivables or India Local Payables responsibility.
Field Description
Type
Action
Description
TAN No
Required
PICK
The TAN No. for
which this concurrent
is being run.
India Local Receivables 5-7
Organization Name
Optional
Settlement Date
Required
Item Classification
Required
PICK
The Inventory
organization for
which TCS Settlement
is being run.
Settlement date for
which this concurrent
is being run.
PICK
The Item class for
which this concurrent
is being run.
Running the TCS Settlement report can give you the following information to be
verified:
•
Exception: Cash Receipts where TCS is applicable but taxes have not been
confirmed.
Note: TCS applicability of these receipts will be nullified if you
proceed with settlement without confirming the taxes.
You can ignore this exception only if you specifically intend to remove TCS
applicability for the receipts listed. This exception will not be reported again as the
second run will assume you intend to remove the TCS applicability for such receipt.
•
Warning: Cash Receipts where TCS is applicable and taxes have been confirmed but
have not been fully applied.
•
Warning: Invoices with TCS applicability are not complete.
•
List of transactions in the settlement period.
•
List of documents for surcharge adjustment at Threshold change.
•
Exception: Documents generated for TCS not yet imported.
Any document generated for TCS but not yet imported i.e. present in interface
tables will be shown here. You must import such documents before initiating TCS
Settlement.
TCS Settlement
After verifying the India TCS Settlement Report output, perform the TCS settlement by
navigating to India Local Receivables > Period End > Settlement.
5-8 Oracle Financials for India User Guide
Settlement Date can be entered only upto sysdate-1 i.e. yesterday's date. A settlement
cannot be carried out on current date as there can be some transactions carried out in
current date after settlement, which will then remain pending in the system.
The Process button will be active only when the Net Balance Amount (Payable amount)
is shown Negative. If the Credits are more than the Debits and there is no payment due,
then you cannot process a settlement. In such cases the Process button will appear
disabled.
Note: When the TCS Settlement process is carried on the TCS
repository, feeding any new data to the repository will result in data
inconsistency. TCS Settlement carried out once cannot be reversed.
Clicking Process will invoke a concurrent of Localization Payables Open Interface
Import (Payables Open Interface Import), which will create an AP Invoice on the TCS
authority selected.
Validate and Pay AP Invoice
Login with Payables responsibility and validate and pay the AP invoice in Oracle
Payables.
Updating Payment Additional Information
To update payment additional information, navigate to India Local Receivables > India
TCS/VAT/Service Tax > Period End > Additional Payment Information.
Note: Clicking New will let you enter details for new Payment to be
made. Find let's you search for existing payment details.
Field Description
Type
Action
Description
Header information
Tax Authority Type
Display
This needs to be set to
'India TCS Authority'
for TCS settlement.
Tax Authority
Display
The Vendor name
which was used for
making the TCS
Challan at time of
TCS Settlement.
India Local Receivables 5-9
Field Description
Type
Action
Description
Tax Authority Site
Display
The Vendor site
which was used for
making the TCS
Challan at time of
TCS Settlement.
Item Classification
Display
The TCS Item class
for which TCS
Settlement was
carried out.
Settlement Date
Display
The Date when TCS
Settlement was
carried out
TAN Number
Display
The Organization
TAN Number for
which Settlement was
carried out.
TCS Amount
Display
The basic TCS
Amount that was
settled.
Surcharge Amount
Display
The Sucharge on TCS
Amount that was
settled.
Education Cess
Amount
Display
The Education Cess
on the TCS and the
Surcharge amount
that was settled.
Total TCS Amount
Display
The Total TCS
amount that got
settled. This is sum of
the TCS Amount,
surcharge amount
and Education Cess
amount shown in the
preceding three
columns.
Line Information
5-10 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Check Date
Display
The Check date with
which this settlement
was paid.
Check Number
Display
The Payment
Document number
using which the TCS
settled amount was
paid.
BSR Code
Required
This is a seven digit
numeric code that is
required to be printed
on the TCS Certificate
and in eTCS returns
Check Deposit Date
Required
PICK
The date when the
Check was deposited
with TCS Authority
Bank Name
Required
PICK
The Bank Name that
would get printed on
the TCS Certificate.
Challan Number
Required
The five digit
numeric challan
number with which
the TCS was paid.
This would be
printed on the TCS
Certificate.
Finalize Settlement
To finalize the TCs settlement, navigate to India Local Receivables > India
TCS/VAT/Service Tax > Period End > Settlement Payment Details.
Run India - Generate TCS Certificates
Run the India - Generate TCS Certificates from View > Requests > Submit a new
Request, from India Local Receivables or India Local Payables responsibility. Running
this request will generate TCS Certificate numbers against each customer for the
settlement. If you want to issue certificates quarterly and settlement is carried out
India Local Receivables 5-11
monthly, then run this request every quarter and not after each settlement.
Field Description
Type
From Date
Required
To Date
Required
To Date for which
TCS Certificates that
needs to be
generated.
TAN Number
Required
PICK
TAN Number for
which TCS
Certificates that needs
to be generated.
Tax Authority
Required
PICK
Tax Authority under
whose jurisdiction
TCS Certificates
needs to be
generated.
Tax Authority Site
Required
PICK
Tax Authority site
under whose
jurisdiction TCS
Certificates needs to
be generated.
Customer Name
Optional
PICK
Customer for whom
TCS Certificates that
needs to be
generated.
Customer Site
Optional
PICK
Customer Site for
which TCS
Certificates that needs
to be generated.
5-12 Oracle Financials for India User Guide
Action
Description
From Date for which
TCS Certificates that
needs to be
generated.
Tracking of ST Forms Receipts
Introduction
You can use this feature to track sales tax concessional forms to be received from the
customers. On receipt of the form, the details of the concessional forms received can be
recorded in this window.
This form can be effectively used to monitor and track the Sales tax Forms that need to
be received from Customers.
Basic Business Needs
The ST Forms Receipt Tracking functionality lets you track the Concessional forms due
from Customers. You can:
•
Setup Declaration Form names that have to be issued to avail the concessional rate
of Sales Tax.
•
Assigning Form Names to appropriate Tax Codes while defining these Taxes.
•
Keep track of Invoices to against which Sales Tax Declaration forms have to be
issued to the Supplier
•
Facilitates recording details of Forms received from Customer and the Invoices
included in each form receipt
•
Provides you with a facility to query Received Forms and view Form details and
the Invoices included in these Forms
•
Generates Report to view the Invoices for which Concessional forms have been
received and also are yet to be received.
•
Form Tracking can also be carried out for 0% Sales Tax codes based on attachment
to Transaction.
Reports
Receivables generates this report for India:
India - ST Form Customer Report - Use Sales Tax Form Customer Report to track
customers for whom you have given Sales Tax discount and you have not yet received
the ST Forms for an Invoice. Where the Form has been fully or partially received against
Invoices.
India Local Receivables 5-13
AR 3A Form Receipt Tracking Overview
Material Clearance without payment of duty under AR-3A needs to be tracked for
receipt of re-warehousing certificate. AR-3A Receipt Tracking feature of Oracle
Financials for India can be used to meet this requirement. All clearances under excise
exemptions will be recorded in this screen and on receipt of the authenticated
document; the receipt date can be recorded. By viewing the contents of this screen,
users can monitor the re-warehousing certificates that need to be obtained from
customers at any given point of time.
The AR-3A Receipt Tracking functionality enables you to keep track of the AR-3A
forms due from Customers. Using this functionality, you can:
•
Track AR-3A forms to be received from Customers.
•
You can also enter the date on which the form was received.
•
Generate a report to view the AR-3A forms pending from each Customer.
Using the find query form, the User can view the AR3A forms to be received for a
particular customer or all customers.
Navigate to India Local Receivables > Customers > AR3 A form Receipts Tracking
The field wise description of the screen is given below.
Field Description
Type
Action
Description
Customer Name
(Optional/Requ
ired)
The User can enter Customer
Name from whom the AR3A
Forms are to be received. If
nothing is specified here, then all
the outstanding AR3A form for
all the Customer will be shown /
displayed.
Customer Number
(Displayed)
Customer Number of the above
Customer will be displayed here.
Customer Site
(Optional)
If the User wants to view the
outstanding AR3A for a specific
Customer Site (Ship to), then he
can specify this field.
Order/Invoice
(Optional)
Quick field are Order or Invoice
5-14 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Order/Invoice No
(Optional)
A specific Order / Invoice
Number can be specified for
which the User wants to view the
outstanding AR3A.
Excise
Type
(Optional)
CT2, CT2 others, CT3 can be
specified
(Optional)
AR-3A form number can be
specified
Exemption
AR-3A form
Through AR-3A form, India
Local Receipts Tracking the user
can enter the receipt of AR3A
form from a Customer.
Customer Block
Details regarding the
customer
will be
displayed.
(Displayed)
Customer Name
Customer
displayed.
Customer Number
(Displayed)
Customer Number of the above
Customer will be displayed.
Customer Site
(Displayed)
Customer Site (Ship To) will be
displayed.
Transaction Block
Details regarding the transaction
will be displayed.
Type
(Displayed)
Type of transaction either Order
or Invoice will be displayed.
Source
(Displayed)
Source for the above type of
transaction will be displayed.
Number
(Displayed)
Number of the transaction will be
displayed.
Name
will
be
India Local Receivables 5-15
Field Description
Type
Action
Description
Form Block
Details regarding CT2,CT3 &
Excise Exemption Certificate will
be displayed.
Form
(Displayed)
Form Type like CT2,CT3 &
Excise
Exemption
will
be
displayed.
Number
(Displayed)
Number of CT2,CT3 & Excise
Exemption Certificate will be
displayed
Date
(Displayed)
Date of the CT2,CT3 & Excise
Exemption Certificate will be
displayed.
AR3A details block
Details of AR3A forms for a
transaction will be displayed
here and once the AR3A forms is
received back from a Customer,
the same can be entered in this
block in received date column.
Delivery Number
(Displayed)
Delivery
number
displayed.*
will
be
Delivery Name
(Displayed)
Delivery
Name
displayed*
will
be
Delivery Date
(Displayed)
Delivery Date will be displayed*
AR3A Form Number
(Displayed)
AR3A Form Number will be
displayed
Date
(Displayed)
AR3A Form
displayed
5-16 Oracle Financials for India User Guide
Date
will
be
Field Description
Type
Action
Description
Received Date
(Enterable)
The Date on which the User
received back the AR3A form
from the Customer. After receipt
of a AR3A form , the same will be
removed from the outstanding
list of AR-3A form to be received
from a customer.
Delivery Number, Name & Date are visible only for Transactions, which are imported
from Order Management Responsibility and not applicable to Manual Transactions
entered in Receivables using Transactions (Localized) Form.
Reports
Receivables generate this report for India:
India - AR3A Status Report - Lists all the exempted sales transactions against while an
Acknowledged AR-3A form is pending from customer.
RG Consolidation
The excise rules allow monthly settlement of liabilities arising during the period. Oracle
Financials for India provides a feature 'Allow Negative Balance', using which you are
allowed to complete a sales transaction; even-though the register balances are not
adequate. The PLA Register will be updated irrespective of a negative balance.
To calculate the net liability during monthly settlement, you can use the RG
Consolidation feature. The RG Consolidation window:
•
Displays the balance in each register for a selected organization.
•
Allows you to transfer the credit available in CENVAT accounts to PLA.
•
Creates a PLA Payment and AP Invoice for the net liability to change the negative
amount to zero.
You can also transfer a part of the available credit to offset negative PLA balance. To do
this, specify the amount that needs to be maintained in the CENVAT accounts on
completion of the transaction. Accordingly, the system will make Debit entries in the
CENVAT registers and credit entries will be generated in the PLA register. For the
balance amount, system will create a PLA Invoice.
The RG Consolidation feature lets you completes sales transactions in spite of
inadequate credit balance. You can:
India Local Receivables 5-17
•
Settle Excise Liability Quarterly
•
Automate creation of PLA Payment and AP Invoice based on the intended PLA
balance .
Major Features of RG Consolidation
Allow Negative Balance
You can enable update of PLA with debit transactions even when the PLA balance is
negative.
Track Register balances for each Organization, Location combination
RG Consolidation window provides you an overview of the balances of Excise Registers
and PLA. You can try a combination of transfers and see its corresponding effect on
PLA balance.
Create PLA Payment and AP Invoice
On saving the changes in RG Consolidation, based on the intended balance of PLA a
PLA Payment and AP Invoice are created. However, the PLA Register will not be
updated with this transaction until the Invoice is paid and the PLA Payment is
acknowledged.
Enabling the 'Allow negative balances in PLA' checkbox in the Additional Organization
Information screen allows you to run his PLA Account with negative balances. The
Excise Duty liability needs to be adjusted on fortnightly basis and an RG Consolidation
screen is provided to adjust the Credit Balance available in CENVAT Accounts while
working out the actual amount that needs to be paid on account of Excise Liability. You
can specify the amount that needs to be maintained in the CENVAT Accounts and PLA
Account on completion of the transaction. Accordingly, the system will make Debit
Entries in the CENVAT registers and Credit entries will be generated in the PLA
Register. For the balance amount, system will create a PLA Invoice.
Important: The RG Consolidation functionality is not supposed to be
used for creation of Positive balance in PLA.
This is to be only used to make the Negative PLA Balance to Zero by consolidating the
Positive Balances available in RG 23A & C Registers or making a payment for the
Negative PLA Balance after consolidation.
The backdated RG Consolidation feature lets you specify a Consolidation Date and will
only return those transactions or balances that were created till the supplied date. To be
able to do this, you must have enabled the '-Ve Balance in PLA' checkbox for the
Organization Location combination by navigating to the Accounting Info tab under
India Local Inventory ->Setup ->Organizations ->Additional Information. In the Register
Preferences tab, set up PLA as preference 1. While it is possible to do a backdated RG
Consolidation without the mandatory setup but skipping it will result in negative RG
5-18 Oracle Financials for India User Guide
Register balances post consolidation and the same cannot be rectified as it has cascading
effect on balances, registers and accounting.
Once the PLA Invoice is generated by the RG Consolidation transaction, you must make
the payment before submitting fresh transactions. The system will disallow any
subsequent RG Consolidation transaction till payment is made for the Invoice
generated by the previous transaction.
Navigate to India Local Receivables > India Localization > Registers > RG Consolidation
Screen. The field wise description for this screen is given below.
Field Description
Type
Action
Description
Operating Unit
(Required)
(Pick)
Operating unit for which the RG
Consolidation is being carried out.
Organization
Name/Location Name
(Required)
(Pick)
Select Organization and Location
name.
Consolidation Date
The Date on Consolidation needs to
be recorded
Previous
consolidation date
System will display the Previous
Consolidation Date
Closing balance as on
date
The closing balance of different
duty paying registers as on date
will be displayed in this field
Closing balance as on
consolidation date
The closing balance of different
duty paying registers as on
consolidation
date
will
be
displayed
Desired
balance
User needs to input the desired
values on completion of the
transaction
Net Debit
Debit from each register for the
transaction will be displayed
Remarks
This field displays the remarks for
set off entries
User remarks
User can enter the transaction text
in this column
closing
India Local Receivables 5-19
Field Description
Type
Action
Description
Authority/Location
Name and Site of the Excise
Authority needs to be picked in this
field
TR6 Challan Number
/ TR-6 Date
User needs to record the TR6
Challan Number and date through
PLA amount is being credited
Payment id
On saving the record, a batch id
will be created and the same will be
displayed.
Important:
On completion of the transaction Debit Entries will be generated in the
CENVAT Registers and corresponding Credit Entries will be generated in the PLA Register.
Apart from that PLA will be credited with the amount of PLA Invoice generated through the
transaction. Users need to ensure that payment towards this Credit is made on the same
day.
For Creating a positive PLA Balance please use the PLA Invoice.
Note: You can view the GL Drilldown Accounting lines by clicking the
Show Transactions button on the Tools menu in RG Consliodation
form.
Supplementary Transactions Overview
There would be instances in your business where the customer balances are affected by
price and tax rate changes for a retrospective period. For all such changes you can use
the Supplementary Transactions feature of Oracle Financials for India. Using this
feature, you can identify the source documents affected by these changes, calculate the
amount for which an Invoice or a Credit Memo has to be raised and automate creation
of such Invoice or Credit Memos.
The Supplementary Transactions feature of Oracle Financials for India helps you in
tracking and accounting the price and tax changes. You can:
•
Identify the transaction for which Supplementary Invoice or Credit Memos are to be
raised on account of Price/Tax/Assessable Price changes.
•
Identify the source documents affected by the price and tax rate changes for a
retrospective period.
5-20 Oracle Financials for India User Guide
•
Verify the calculation and the method followed to arrive the amount for which
Supplementary Invoice or Credit Memo will be raised.
•
Have an Option to raise/not to raise a Supplementary Invoice or Credit Memos.
•
Automate or manually create such Invoice or Credit Memos.
Major Features
•
Track Price and Tax Changes: You can use the Mapping screen to track the
previous Price List and Tax Codes. You can initiate the program to identify the
transactions for which the Supplementary Invoice or Credit Memo can be raised.
You can generate a report to list such transactions.
•
Raise Supplementary Invoice / Credit Memo: You have the option to raise a
Supplementary Invoice, for the identified transactions. The option of not raising the
Invoices would be useful in scenarios where you would not be raising
Supplementary Invoice for some customer transactions. You also have an option of
creating Manual Invoices and Credit Memos for price revisions and tax rate
changes.
•
Foreign Currency Fluctuations: This feature includes the provision to add daily
exchange rate on the processing date for raising Supplementary Invoice or Credit
Memo. This is required in a scenario where you have used Foreign Currency Price
list for raising Invoices.
•
Revised Price List : In the case of Standalone AR, you must enter a Separate
Revised Price List into the System through Price List Menu.
Supplementary Transactions can be raised on account of the following
•
Price Change for a retrospective period
•
Change in Tax Rate for retrospective period
In both cases either a Supplementary Invoice or Credit Memo will be raised based on
the retrospective changes. The transactions, which will have an effect on account of
Price changes, will be listed through the following Mapping Type.
•
Price List (where OE and AR instances are available).
•
Invoice Price List (where standalone AR is available).
•
Assessable value/transaction value Price List where there is change in the
Assessable value.
India Local Receivables 5-21
Cases Handled
Consider the following products and the following cases:
Product Name
Original Price (In rupees)
Revised Price (In rupees)
Prod.A
100.00
120.00
Prod.B
100.00
90.00
Tax code
Original Rate
Revised Rate
Tax Code - Excise
10%
12%
Tax Code - LST
8%
2%
Tax Code - Sales tax
5%
3%
Tax Code - Octroi
3%
5%
Also, consider the following:
The following are the possible scenarios and treatment on the above cases.
Case I
Only Price Revision (Increase) but no change in Tax rate.
Invoice with original price for 100 Quantity of Prod.A raised on March 20, 1999 and a
revised price list has been introduced with retrospective effect from March 15, 1999 and
the user need to raise a Supplementary Invoice.
Parameter
Original Price (in
rupees)
Revised Price (in
rupees)
Supplementary
Invoice
Net sales (100 x 100 )
10000.00
12000.00
2000.00
Add : Taxes
1000.00
1200.00
200.00
Tax code - Excise (10
%)
550.00
660.00
110.00
5-22 Oracle Financials for India User Guide
Parameter
Original Price (in
rupees)
Revised Price (in
rupees)
Supplementary
Invoice
Tax code- Sales tax
(5%)
Tax code - Octroi 3%)
346.50
415.80
69.30
Total
11896.50
14275.80
2379.30
Supplementary Invoice may be raised for RS. 2379.30
If the user decides to raise a Supplementary Invoice, then the following accounting
entry will be passed in this case.
Dr. Receivable a/c 2379.30
Cr. Revenue a/c 2000.00
Cr. Excise duty a/c 200.00
Cr. Sales Tax a/c 110.00
Cr. Octroi duty a/c 69.30
Case II
Only Price Revision (Decrease) but no change in Tax Rate.
Invoice with original price for 100 Quantity of Prod.B raised on March 20, 1999 and a
revised price list has been introduced with retrospective effect from March 15, 1999 and
the user need to raise a Credit Memo.
Parameter
Original Price (in
rupees)
Revised Price (in
rupees)
Credit Memo
Net sales (100 x 100 )
10000.00
9000.00
1000.00
Add : Taxes
Tax code - Excise (10
%)
1000.00
900.00
100.00
Tax code- Sales tax
(5%)
550.00
495.00
55.00
India Local Receivables 5-23
Parameter
Tax code
(3%)
-
Octroi
Total
Original Price (in
rupees)
Revised Price (in
rupees)
Credit Memo
346.50
311.85
34.65
11896.50
10706.85
1189.65
Credit Memo may be raised for Rs. 1189.65
If the user decides to raise a Credit Memo, then the following accounting entry will be
passed in this case.
Dr. Revenue a/c 1000.00
Dr. Excise Duty a/c 100.00
Dr. Sales Tax a/c 55.00
Dr. Octroi duty a/c 34.65
Cr. Receivable a/c 1189.65
Case III
Change in Tax Rate but no Change in Price.
Invoice with original price for 100 Quantity of Prod.A raised on March 20, 1999 with
Original Tax Rate and revised Tax Rate has been put into use w.e.f from March 15th
1999 and the user need to raise a Supplementary Invoice.
Parameter
With
Rate
Net sales (100 x 100 )
Revised Tax Rate
Supplementary
Invoice
10000.00
10000.00
0.00
Add : Taxes
Tax code - Excise (10
%)
1000.00
(12%) 1200.00
200.00
Tax code- Sales tax
(5%)
550.00
(3%) 336.00
-214.00
Tax code - Octroi
(3%)
346.50
(5%) 576.80
230.30
5-24 Oracle Financials for India User Guide
Original
Tax
Parameter
With
Rate
Original
Total
11896.50
Tax
Revised Tax Rate
Supplementary
Invoice
12112.80
216.30
Supplementary Invoice may be raised for Rs. 430.30
Credit Memo may be raised for Rs. 214.00
Case IV
Change in Tax Rate but no Change in Price.
Invoice with original price for 100 Quantity of Prod.A raised on March 20, 1999 with
Original Tax Rate and Revised Tax Rate has been put into use w.e.f from March 15th
1999 and the user needs to raise a Credit Memo.
Parameter
With Original Tax
Rate
Revised Tax Rate
Credit Memo
Net sales (100 x 100 )
10000.00
10000.00
0.00
Add : Taxes
Tax code - Excise (10
%)
1000.00
(12%) 1200.00
200.00
Tax code- Sales tax
(8%)
880.00
(2%) 224.00
-656.00
Tax code
(3%)
356.40
(5%) 571.20
214.80
12236.40
11995.20
241.20
Total
-
Octroi
Credit Memo may be raised for Rs. 656.00
Supplementary Invoice may be raised RS. 414.80.
Case V
Change in Price and also change in Tax Rate.
Invoice with original price for 100 Quantity of Prod.A raised on March 20, 1999 with
Original tax rate . The Revised Price and Revised Tax Rate has been put into use w.e.f
from March 15, 1999 and the User need to raise the Supplementary Invoice.
India Local Receivables 5-25
Parameter
With Original Tax
Rate
Revised Price
Tax Rate
Net sales (100 x 100 )
10000.00
(120%) 12000.00
2000.00
Add : Taxes
Tax code - Excise (10
%)
1000.00
(12%) 1440.00
440.00
Tax code- Sales tax
(8%)
880.00
(2%) 268.80
-611.20
Tax code
(3%)
356.40
(5%) 685.44
329.04
12236.40
14394.24
2157.84
-
Octroi
Total
or
Credit Memo
Supplementary Invoice may be raised for Rs. 2769.04.
Credit Memo may be raised for RS. 611.20.
Price / Tax changes
The user can decide and execute the kind of mapping he likes to do to identify the
transaction which are having impact on account of Price / Tax changes this screen
In Oracle Financials for India, navigate to India Local Receivables > Transactions >
Supplementary Transactions > Price/Tax Changes.
Field Description
Type
Action
Description
Ledger
(Required)
PICK HELP
Ledger name needs to be entered
by the user from LOV to view the
transaction.
Organization
(Optional)
PICK HELP
The Organization name can to be
entered / selected by the user from
LOV to view the transaction. If this
is left blank then the transaction for
all the Organization will be
displayed.
5-26 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Customer Name
(Optional)
PICK HELP
The Customer name can be entered
by the user from LOV to view the
transaction related to a particular
Customer. If this is left blank then
the transaction for all the Customer
will be displayed.
Customer site
(Optional)
The Customer Site can be entered
by the user from LOV to view the
transaction related to a particular
Customer Site . If this is left blank
then the transaction for all the
Customer will be displayed.
Batch Id
(Optional)
The User can specify the Batch Id to
view
the
Supplementary
Transactions corresponding to the
Batch Id
By invoking the new button, the user can perform the desired mapping:
In Oracle Financials for India, navigate to India Local Receivables > Transactions >
Supplementary Transactions > Price/Tax Changes > New/Find.
Field
Description
Type
Action
Description
Header Level
Ledger
(Required)
PICK HELP
The Ledger name needs to be
entered by the user from LOV
Organization
(Optional)
PICK HELP
The Organization name can to be
entered by the user from LOV. If
this is left blank then the
transaction for all the Organization
will be considered.
Functional
Currency
(Displayed)
Functional Currency in a Set of
Book will be displayed here.
India Local Receivables 5-27
Field
Description
Type
Action
Description
Customer Name
(Optional)
PICK HELP
Users can select Customer Name
from LOV. If Customer Name is
left blank then the transaction for
all Customers will be considered in
the mapping.
Customer Site
(Optional)
PICK HELP
Users can select Customer Site from
LOV. If Customer Site is left blank
then the transaction for all
Customers will be considered in
the mapping.
Batch Id
(Displayed)
Generates Batch Id for set of
mapping and displayed in these
fields. Based on this Batch Id, the
user can run the concurrent
program to raise Supplementary
Transactions.
Line Level
(Required)
PICK HELP
The Quick fields available for
Mapping Type are Price List,
Assessable Price List, Invoice Price
List, and Tax.
Mapping Type: The Usability of the Quick fields.
Field
Description
Price List
used for mapping between Price Lists: OE and
AR instances
Assessable Price List
used for mapping between Assessable Price
Lists: case OE and AR instances
Invoice Price List
used for mapping to identify Invoices due to
price changes in the case of standalone AR
instances
Tax
This will used to do mapping between Tax
Codes.
5-28 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Existing Name
(Required)
PICK HELP
This can be an Existing Price List
or Tax Codes depending upon the
Mapping type selected by the
user.
New Name
(Required)
PICK HELP
This can be a New (Revised) Price
List or Tax Codes depending
upon the Mapping type selected
by the user.
Conversion Rate
(Optional)
ENTER
If any foreign currency Price List
is considered for mapping, then
the user needs to specify the
Conversion rate here.
Effective from Date
(Required)
ENTER
This meant for the retrospective
date from this the tax / Price list
has been changed.
Effective to Date
(Required)
ENTER
This meant for the end date up to
which the mapping will be done.
After entering the proper details the User needs to save this screen and system will
generate a batch id.
Concurrent Request
After entering mapping details, user has to run a concurrent request to identify the
transactions, which are to be considered for raising Supplementary Invoices, Credit
Memo & Debit Memo by specifying the respective Batch_Id.
In Oracle Financials for India, navigate to India Local Enter Transaction from India
Local Receivables > Reports > Other > Run > Single Request > India > Generate
Suggestive Supplementary Transactions.
Choose Batch ID. This should be number generated in the 'Batch id' field of
Price/Tax/Assessable Value changes window.
Generate / Memos / Invoices
After running the concurrent request, you can find the Supplementary Transaction for
which the Supplementary Debit Memos and Credit Memos will be raised.
In Oracle Receivables - India Localization, navigate to the Supplementary transactions
window as follows:
India Local Receivables 5-29
India Local Receivables > Transactions > Supplementary Transaction > Generate DR/CR
Memos/Invoices
Field Description
Type
Action
Description
Ledger
(Required)
PICK HELP
Ledger name needs to be entered
by the user from the LOV in which
the user wants to view the
Supplementary Transaction.
Customer Name
(Optional)
PICK HELP
If the User wants to view the
supplementary transactions, which
are related to a particular
Customer, then he can specify that
Customer name here by selecting
from the LOV.
Customer Site
(Optional)
PICK HELP
If the User wants to view the
Supplementary Transactions that
are related to a particular Customer
Site, then he can specify that
Customer Site here by selecting
from the LOV.
Organization
(Optional)
PICK HELP
If the User wants to view the
Supplementary Transactions which
are related to a particular
Organization, then he can specify
that Organization here by selecting
from the LOV.
Invoice No
(Optional)
PICK HELP
If the User wants to view the
Supplementary Transactions which
are related to a particular Invoice,
then he can specify that Invoice
Number here by selecting from the
LOV.
Invoice Date
(Optional)
PICK HELP
If the User wants to view the
Supplementary Transactions for
specific Invoice Date, then he can
specify that Invoice Date.
Status
(Optional)
PICK HELP
This represents the status of the
Supplementary Transactions. The
quick fields available are 'Invoice
Raised' and 'Invoice not raised'
5-30 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Processed Date
(Optional)
PICK HELP
If the User wants to view the
Supplementary Transactions for
specific Process Date, then he can
specify that Date.
Supplementary
transactions
(Optional)
PICK HELP
This
represents
type
of
Supplementary Transactions. The
quick
fields
available
are
'Supplementary Invoice ', 'Credit
Memo' and 'Debit Memo'.
Suppl. Inv. Type
Batch Id
(Optional)
PICK HELP
This represents Batch Id for which
the Supplementary Transactions
are processed.
The User can view the calculated Supplementary Invoices and Credit Memos through
this screen and generate Supplementary Invoice and Credit Memos.
In Oracle Financials for India, navigate to the India Local Supplementary Transaction
from India Local Receivables > Transactions > Supplementary Transaction > Generate
DR/CR Memos/Invoices
The following facilities are available in this screen for the user:
•
View Line details and Tax details for a particular transaction.
•
View details for Existing Invoice as well Revised Invoice Amount
•
The user can modify Tax line only in the following manner by:
•
Deleting a particular tax line to be excluded from being charged for a specific case.
•
Updating the tax amount by inserting a calculated figure in the Tax Amount
column.
The User can select all the transaction or an individual transaction for which
Supplementary Invoice/Credit Memo will be raised. In addition, the user can
consolidate two or more transaction and raise a single Supplementary Invoice/Credit
Memo. After the user confirms a Supplementary Transaction, that transaction can be
exported to AR transactions form.
India Local Receivables 5-31
Field Description
Type
Action
Description
Supplementary
transaction block
Raise Invoice
(Required)
CHECK
Once
the
User
confirms
a
Supplementary Transaction, then he
can enable this check box to export
that transaction to AR transactions
Supplementary
Invoice Type
(Displayed)
The supplementary transactions
type like 'Supplementary Invoice',
'Credit Memo' and 'Debit Memo' will
be displayed here.
Invoice Number
(Displayed)
The Original Invoice Number will be
displayed here.
Invoice Date
(Displayed)
The Original Invoice Date will be
displayed here.
Customer Number
(Displayed)
Customer Number for whom the
Original Invoice was raised will be
displayed here.
Customer Name
(Displayed)
Customer Name for whom the
Original Invoice was raised will be
displayed here.
Existing Amount
(Displayed)
Original Invoice Line Amount + Tax
line amount of the Original Invoice
will be displayed here.
Important: The details for this
Existing amount can be seen in
the Existing Amount details
Block.
5-32 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Revised Amount
(Displayed)
Revised Amount + Revised Tax
amount
on
account
of
Price/Tax/Assessable Price changes
will be displayed here.
Important: The details for this
Revised amount can be seen in
the Revised Amount details
Block.
Line Difference
(Displayed)
Line Amount Difference on account
of Price changes will only be
displayed here.
Excise Difference
(Displayed)
Excise amount Difference on account
of
Price/Tax/Assessable
Price
changes will only be displayed here.
Other Tax Difference
(Displayed)
Taxes other than Excise amount
Difference
on
account
of
Price/Tax/Assessable Price changes
will only be displayed here.
Suppl Inv.Status
(Displayed)
The Status like 'Invoice Raised' and
'Not Raised' will be displayed here.
Set of Book Name
(Displayed)
Set of Book Name will be displayed
here.
Customer Site
(Displayed)
Customer Site (Bill to) will be
displayed here.
Functional Currency
(Displayed)
Functional currency for a Set of Book
will be displayed here.
Field Description
Type
Action
Description
Organization
(Displayed)
Organization Name
will be displayed
here.
India Local Receivables 5-33
Field Description
Type
Action
Description
Process date
(Displayed)
Process date will be
displayed here.
Existing Net Sales
(Displayed)
The Original Invoice
Line amount will be
displayed here.
Existing
Amount
(Displayed)
The Original Invoice
Tax amount of excise
type alone displayed
here.
Existing other taxes
(Displayed)
The Original Invoice
Taxes amount other
than of Excise Type
will be displayed
here.
New amount Block
New Net Sales
(Displayed)
The New Invoice Line
amount
will
be
displayed here.
New Excise Amount
(Displayed)
The New Invoice Tax
amount of excise type
alone displayed here.
New other taxes
(Displayed)
The New Invoice
Taxes amount other
than of Excise Type
will be displayed
here.
Existing
Block
amount
Excise
5-34 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Select All Button
After verifying the
Supplementary
transaction , if the
user wants to mark
all the transaction
which are to be
exported
to
AP
Invoices, then he can
use this button.
Consolidate
CHECK BOX
If the User wants to
consolidate two or
more supplementary
Invoices or Credit
Memos,
then
he
needs
to
enable
consolidate check box
after marking the
respective transaction
lines.
Export Button
The
marked
transaction will be
exported into AR
transaction
table
through this button.
Line Details button
Users can view the
Lines details form
Field Description
Type
Action
Description
Header Details block
Invoice Number
(Displayed)
Original Invoice Number will be
displayed here.
Supplementary
Invoice Type
(Displayed)
The corresponding Supplementary
Invoice Type will be displayed here.
India Local Receivables 5-35
Field Description
Type
Action
Description
Existing Amount
(Displayed)
Original Invoice Line Amount + Tax
line amount of the Original Invoice
will be displayed here.
Revised Amount
(Displayed)
Revised Amount + Revised Tax
Amount
on
account
of
Price/Tax/Assessable Price changes
will be displayed here.
Line Details block
Line No
(Displayed)
Line No of an Original Invoice will
be displayed here.
Item
(Displayed)
Item in a line of original Invoice will
be displayed here.
Description
(Displayed)
Description of an Item in a line of
the original Invoice will be
displayed here.
Quantity
(Displayed)
Number quantity of an Item in a line
of the original Invoice will be
displayed here.
UOM
(Displayed)
UOM of the above item will be
displayed here.
Old Selling Price
(Displayed)
Existing selling price as appearing in
the original Invoice will be
displayed here.
New selling price
(Displayed)
New selling price as per the Revised
Price List for an item will be
displayed here.
Difference Amount
(Displayed)
Line Amount Difference on account
of Price changes will only be
displayed here.
5-36 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Difference
Amount
(Displayed)
Excise amount Difference on
account of Price/Tax/Assessable
Price changes will only be displayed
here.
Difference other Tax
(Displayed)
Taxes other than Excise amount
Difference
on
account
of
Price/Tax/Assessable Price changes
will only be displayed here.
Tax Details button
User can view the Tax details for a
Line by invoking the Tax Details
button as well as modify the tax line
amount and delete unwanted Tax
lines.
Field Description
Type
Action
Description
Line No
(Displayed)
The respective Line No of the Tax
screen will be displayed here.
Existing Tax
(Displayed)
The Existing Tax Code will be
displayed here.
Existing Tax Type
(Displayed)
The Existing Tax type will be
displayed here.
Existing Tax Rate
(Displayed)
The Existing Tax rate will be
displayed here.
Qty Rate
(Displayed)
In the case UOM type of tax, Tax
Rate per UOM will be displayed
here.
UOM
(Displayed)
UOM for a Existing Tax will be
displayed here.
New Tax
(Displayed)
The Revised (new) Tax Code will be
displayed here.
New Tax Type
(Displayed)
Excise
India Local Receivables 5-37
The Revised Tax type will be displayed here.
Field Description
Type
Action
Description
New Tax Rate
(Displayed)
The Revised Tax rate will be
displayed here.
New Qty Rate
(Displayed)
In the case UOM type of tax,
Revised Tax Rate per UOM will
be displayed here.
New UOM
(Displayed)
UOM for a Revised Tax will be
displayed here.
Existing Tax Amount
(Displayed)
Existing Tax amount as per the
Original Invoice tax lines will be
displayed here.
New Tax Amount
(Displayed)
Revised Tax amount as per the
Revised Invoice tax line will be
displayed here.
Difference Amount
(Displayed/Editabl
e)
Difference amount in the Tax
lines will be displayed here.
You can modify the Tax line only in the following manner:
•
Delete a particular tax line, which you do want to charge for a specific case, or
•
Update the tax amount by inserting a calculated figure in the Tax Amount column.
In addition, the user needs to save the tax screen after verifying the Tax calculation.
By using the Export Button, a user can transfer the supplementary Invoices to the AR
transaction screen and needs to run the Auto Invoice Program to raise the
Supplementary Invoice/Credit Memo.
Proper transaction sources needs to be defined in receivables for supplementary
transactions. For set up, please refer to the post installation setups.
If you wish to consolidate two or more supplementary Invoices or Credit Memos, you
must enable the consolidate checkbox after marking the respective transaction lines.
The transactions to be consolidated should have the same transaction currency;
otherwise the consolidated Invoice will be incorrect.
5-38 Oracle Financials for India User Guide
Reports
Receivables generates these reports for India:
Supplementary Transaction Details Report - Lists Supplementary Invoices and Credit
Memos raised or to be raised for the Original Invoice.
Supplementary Invoice Consolidation Report - Lists the Consolidated Supplementary
Invoice raised for the period.
Duty Drawback Processing
Drawback means the rebate on duty chargeable on any imported material or excisable
material used in manufacture or processing of goods that are manufactured in India
and exported out of India. The duty drawback is equal to sum of
Custom Duty paid on Imported Inputs.
Excise Duty paid on Indigenous Inputs.
No Duty Drawback is allowed if
The input is obtained without payment of any Custom Duty under various exemptions
schemes, OR
CENVAT credit is claimed on the indigenous inputs OR
If there is a negative value addition to the goods i.e. the value of exported goods is less
than the imported goods.
Basic Business Needs
In your Business you should be able to:
Associate Proof of Export (POE) details for export type of Sales Invoice, Calculate Duty
drawback by, identifying the lowest level components used in production of finished
goods and then trace the receipt of each component and corresponding document of
payment of duty.
Ensure that an Invoice is considered only once for claim.
Ensure that a receipt is considered only to the extent not claimed.
Reverse the CENVAT claimed if duty drawback is to be claimed.
Print duty drawback claim report giving Invoice wise details of input component,
details of Excise/Customs Duty payment document and claim amount.
Major Features
Maintenance of Proof of Export (POE)
For export type of removals, you are able to associate POE details.
India Local Receivables 5-39
Maintenance of Duty Drawback claimable
You are provided with option to capture duty drawback claimable with each tax name
of type 'Customs' or 'CVD'.
Submission of Duty Drawback claims
You are provided with facilities for Generation of Duty drawback claims (Automatic)
this will give you choice of receipt selection method, i.e. FIFO or LIFO Generation of
Duty drawback claims (Manual) in addition to choice of receipt selection this will give
you choice of selection of individual Receipt.
Report to help tracking duty draw back.
Duty drawback processing will:
Ensure that an Invoice is considered only once for claim.
Ensure that a receipt is considered only to the extent not claimed.
Reverse the CENVAT claimed if duty drawback is to be claimed.
TDS Certificates Received Overview
For certain sales where Tax Deduction at Source is applicable, the customer would
make provision for such deduction and issue a Certificate in Form 16A. You can use the
TDS Certificates feature of Oracle Financials for India to record the details of the
Certificate received and the deduction details. In addition, the user can create Credit
Memo through Auto Invoice in the Interface menu by specifying Request name as Auto
Invoice Master Program, Invoice source as TDS Credit Memo, From / to Customer for
whom he wants to create the Credit Memo and default date. It is imperative that
'Customer Additional Information' is setup along with Transaction source &
Transaction Type as specified in this document to successfully import the TDS Credit
Memo. The feature is only for recording of TDS Certificates received from Customers
and is not for any issue of TDS Certificates to Customers for deducting TDS against
Discounts/Schemes/Credit Memo etc.
The TDS Certificates feature lets you track the TDS Certificates received from the
customer. You can:
•
Record details of TDS Certificates received
•
Generate Credit Memos based on the Certificate information. This would reflect the
appropriate Customer balance.
In Oracle Financials for India, navigate to India Local Receivables > India Localization >
Collections > TDS Certificates.
5-40 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Customer Name
(Required)
EDIT
PICK
Customer Number
(Defaulted)
Location
(Required)
EDIT
PICK
Memo Line
(Optional)
EDIT PICK
The user needs to specify the
Memo line from LOV which
help
in
determination
of
Accounting segments when auto
accounting is used.
Name
Required
EDIT
TDS Certificate Name can be
entered in this field
Number
Required
EDIT
An alpha numeric value can be
entered for recording TDS
Certificate number
Certificate Date
Required
EDIT PICK
The TDS Certificate Date is to be
entered here
Received Date
Required
EDIT PICK
The Date of receipt of TDS
Certificate is to be entered here
Amount
Required
EDIT
The Amount of TDS Certificate
that has been received
Description
Required
EDIT
The narration / user enterable
details
against
this
TDS
Certificate.
HELP
The used needs to select
Customer Name from the LOV.
Only those Customers who have
Localization setup are shown
here
This will be a default value or
the user can select from LOV.
Only those Customers who have
Localization setup are shown
here
HELP
The user needs to specify the
Location of the customer from
LOV. Only those Customer
Locations having Invoices are
shown here.
India Local Receivables 5-41
Reports
Receivables generates this report for India:
India - Receivable Tracking Report - This report lists the certificates received from the
customers and its corresponding details.
Setting Up Concurrent Programs
•
India - Local Concurrent for processing order lines to AR
•
India - Importing Excise Invoice Numbers to AR
•
India - ST Forms Receipt Processing
•
India - Program to Generate eTCS Quarterly Returns
•
India - Program to Generate eTCS Annual Returns
India - Local Concurrent for processing order lines to AR
The India - Local Concurrent for processing order lines to AR program handles
localization tax flow from Order Management to Receivables. This program captures
localization taxes in Shipments and inserts Tax lines in AR Invoices and Credit Memos
imported from Order Management. You have to schedule the concurrent to submit the
request at suitable intervals. Please make it mandatory to Schedule this concurrent
program.
The concurrent 'AR Tax and Freight Defaultation' would automatically run to Insert Tax
lines in AR Invoices created manually.
India Local Receivables - Reports - Other - Submit Requests - Select 'India Local
Concurrent For Processing Order Lines to AR' - Schedule
Important: You can schedule this concurrent either for the current
Operating Unit or for all Operating Units. In order to run this for all
Operating Units, enter 'Yes' in 'Process for All Operating Units'
parameter.
If the Concurrent is being run / scheduled for all Operating Units, the
Parameter for Process for All Organizations has to be set as "No" else it
will result in datainconsistency.
This Request will not process Records that are revenue recognized / GL
Posted and hence it is imperative that this Request be run prior to
revenue recognition & GL Posting. Any errors should be cleared prior
to GL Posting.
5-42 Oracle Financials for India User Guide
Setting Incompatibilities
•
This program should be set incompatible to
•
Auto Invoice Import
•
Itself
India - Importing Excise Invoice Numbers to AR
From ONT Patchset 'H', when interface trip stop happens, first Order Management
Interface occurs and then the Inventory Interface occurs. This is reverse to what was
happening prior to ONT patchset 'H'.
Due to this reason when shipment is done, interface trip stop gets executed and in case
the inventory interface goes into warning due to reasons unknown, the delivery id of
the shipment does not feature in the excise Invoice generation programs parameter.
As the Order Management interface is completed, this order is interfaced to AR and an
AR Invoice is created.
When Excise Invoice number generation happens after the AR Invoice is created,
localization AR tables do not have Excise Invoice number imported from Localization
Shipping Tables. In short, Excise Invoice Number present in fulfilled orders localized
screen is not imported to AR localization tables.
This program is encapsulated as a stored procedure and takes the Start Date, End Date
and Invoice number as the parameter. This parameter shows a list of all Invoice
numbers where Excise Invoice number is generated in shipment but is not present in
the AR tables.
The concurrent program can be invoked by submitting a single request from the Other
Reports request group in India Local Receivables Responsibility. You can also schedule
this concurrent request in case these issues are frequent in your instance.
India - ST Forms Receipt Processing
Submitting 'India - ST Forms Receipt Processing' concurrent program would generate
Invoice details required for Receiving Sales Tax Forms.
This concurrent program is available in India Local Receivables Responsibility. This
request would check for all Invoices that have Sales Tax with concessional Form
applicability. Only validated Invoices would be considered for processing. The Invoice
would be considered for Processing only if it was not processed earlier. Processed
Invoices would be considered conditionally based on the changes to the document. This
concurrent is for processing data and does not result in any printable output.
You can submit this request from:
India Local Receivables 5-43
India Local Receivables - Reports - Other Reports - 'India - ST Forms Receipt processing'
Field Description
Type
Action
Description
Operating Unit
(Display
Only)
Value determined from the Profile
values
From Date
Mandatory
Low Value of Invoice Date to filter the
Invoices
To Date
Mandatory
High Value of Invoice Date to filter the
Invoices
Process
for
All
Operating Units?
If you select 'Yes' in this field, then, the
program would process Invoices
corresponding to all Operating Units
defined in the system. Else, only those
related to the Operating Unit
determined from Profile would be
processed.
Customer
This will be used to filter the data
related to given Customer, otherwise
all Customer's related data is
processed.
Customer Site
This will be used to filter the data
related to given Customer site,
otherwise all Customer Site's related
data is processed.
Enable Trace
On selecting 'Yes' in this field, a Raw
Trace File would be generated for this
request.
It is a prerequisite to have 'Enable
Trace' checked for 'India - ST Forms
Issue Processing' Concurrent Program.
India - Program to Generate eTCS Quarterly Returns
Use the Submit Requests from India Local Receivables and enter India - Program to
Generate eTCS Quarterly Returns in the Name field to submit the concurrent request.
Concurrent Parameters
5-44 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Legal Entity
Required
PICK
The Legal Entity for
which the report is
being generated.
Org TAN Number
Required
PICK
The Organization
TAN Number for
which the report is
being generated.
Organization
Required
PICK
The Inventory
Organization for
which the report is
being generated.
Financial Year
Required
PICK
The Financial year for
which the report is
being generated.
Quarter of the Fiscal
Year
Required
PICK
The Quarter of the
Fiscal year for which
the report is being
generated.
India Local Receivables 5-45
Field Description
Type
Action
Description
Collection Code
Required
PICK
The Collection code
for which the report
is being generated.
This can be any of the
following values:
•
Alcoholic liquor
for human
consumption
•
Timber obtained
under a forest
lease
•
Timber obtained
under any mode
other than forest
lease
•
Any other forest
product not
being timber or
tendu leave
•
Scrap
•
Parking Lot
•
Toll Plaza
•
Mining and
Quarrying
•
Tendu Leaves
Tax Authority
Required
PICK
The Tax authority for
which the report is
being generated.
Tax Authority Site
Optional
PICK
The Tax authority site
for which the report
is being generated.
5-46 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Seller Name
Required
Seller State
Required
PICK
The Seller State that
needs to appear on
the report.
Address Changed
since Last Return?
Required
PICK
Enter 'Yes' or 'No' to
the question of
'Address Changed
since last return'.
Collector Status
Required
PICK
The Collector Status
of 'Central
Government' or
'Others' that needs to
appear on the report.
Person Responsible
for Collection
Required
The Name of Person
responsible which
needs to be printed
on the report.
Designation of Person
Responsible
Required
The Designation of
Person responsible
which needs to be
printed on the report.
Address of the Person
Responsible
Required
The Address of
Person responsible
which needs to be
printed on the report.
State of the Person
Responsible
Required
The State of Person
responsible which
needs to be printed
on the report.
PIN of the Person
Responsible
Required
The PIN Code (Postal
Code) of Person
responsible which
needs to be printed
on the report.
The Seller Name that
needs to appear on
the report.
India Local Receivables 5-47
Field Description
Type
Responsible Person's
Address Changed
since Last Return ?
Required
Enter 'Yes' or 'No' to
the question of
'Responsible Person's
address changed
since last return'.
Start Date
Optional
The start date from
which this report
needs to be printed.
This date should
pertain to the same
quarter as entered in
earlier parameter.
End Date
Optional
The end date till
which this report
needs to be printed.
This date should
pertain to the same
quarter as entered in
earlier parameter.
Provisional Receipt
Number
Optional
PICK
The Provisional
Receipt Number in
case the return has
been filed earlier.
File Path
Required
PICK
The file Path where
the Flat file needs to
be located. Ensure
that write permission
exists for the given
file path.
File Name
Required
PICK
The name of the Flat
file that is generated.
5-48 Oracle Financials for India User Guide
Action
Description
Field Description
Type
Action
Description
Action Event
Required
PICK
The Concurrent can
be run with any one
of the following three
parameters :
•
F – Generate the
Flat File
•
H - Generate the
Flat File with
Headers
•
V – Validate the
Data
This concurrent will not generate a report output but would generate a flat file at you
specified location, which can be used to file eTCS Quarterly returns.
India - Program to Generate eTCS Yearly Returns
Use the Submit Requests from India Local Receivables and enter India - Program to
Generate eTCS Yearly Returns in the Name field to submit the concurrent request.
Concurrent Parameters
Field Description
Type
Action
Description
Legal Entity
Required
PICK
The Legal Entity for
which the report is
being generated.
Org TAN Number
Required
PICK
The Organization
TAN Number for
which the report is
being generated.
Organization
Required
PICK
The Inventory
Organization for
which the report is
being generated.
India Local Receivables 5-49
Field Description
Type
Action
Description
Financial Year
Required
PICK
The Financial year for
which the report is
being generated.
Collection Code
Required
PICK
The Collection code
for which the report
is being generated.
This can be any of the
following values:
Tax Authority
Required
5-50 Oracle Financials for India User Guide
PICK
•
Alcoholic liquor
for human
consumption
•
Timber obtained
under a forest
lease
•
Timber obtained
under any mode
other than forest
lease
•
Any other forest
product not
being timber or
tendu leave
•
Scrap
•
Parking Lot
•
Toll Plaza
•
Mining and
Quarrying
•
Tendu Leaves
The Tax authority for
which the report is
being generated.
Field Description
Type
Action
Description
Tax Authority Site
Optional
PICK
The Tax authority site
for which the report
is being generated.
Seller Name
Required
Seller State
Required
PICK
The Seller State that
needs to appear on
the report.
Address Changed
since Last Return?
Required
PICK
Enter 'Yes' or 'No' to
the question of
'Address Changed
since last return'.
Collector Status
Required
PICK
The Collector Status
of 'Central
Government' or
'Others' that needs to
appear on the report.
Person Responsible
for Collection
Required
The Name of Person
responsible which
needs to be printed
on the report.
Designation of Person
Responsible
Required
The Designation of
Person responsible
which needs to be
printed on the report.
Address of the Person
Responsible
Required
The Address of
Person responsible
which needs to be
printed on the report.
State of the Person
Responsible
Required
The State of Person
responsible which
needs to be printed
on the report.
The Seller Name that
needs to appear on
the report.
India Local Receivables 5-51
Field Description
Type
PIN of the Person
Responsible
Required
The PIN Code (Postal
Code) of Person
responsible which
needs to be printed
on the report.
Responsible Person's
Address Changed
since Last Return ?
Required
Enter 'Yes' or 'No' to
the question of
'Responsible Person's
address changed
since last return'.
Start Date
Optional
The start date from
which this report
needs to be printed.
This date should
pertain to the same
quarter as entered in
earlier parameter.
End Date
Optional
The end date till
which this report
needs to be printed.
This date should
pertain to the same
quarter as entered in
earlier parameter.
Provisional Receipt
Number
Optional
PICK
The Provisional
Receipt Number in
case the return has
been filed earlier.
File Path
Required
PICK
The file Path where
the Flat file needs to
be located. Ensure
that write permission
exists for the given
file path.
File Name
Required
PICK
The name of the Flat
file that is generated.
5-52 Oracle Financials for India User Guide
Action
Description
Field Description
Type
Action
Description
Generate Headers
Required
PICK
The Concurrent can
be run with any one
of the following two
parameters:
•
No – Generate
the Flat File
•
Yes - Generate
the Flat File with
Headers
This concurrent will not generate a report output but will generate a flat file at your
specified location, which can be used to file eTCS Annual returns.
Managing Receivables Transactions
This Section elaborates Transaction cycles in India Localization Accounts Receivables
Module. This section gives further details on using Transactions (Localized), AR-3A
Form Tracking, Supplementary Invoices and TDS Certificates Received.
Transactions (Localized)
Transactions with localized taxes can be created in the Receivables Module. The taxes
will get calculated for the item based on the tax defaulting set ups or taxes can be added
to the transactions manually.
Transactions in AR with can be created through the Auto Invoicing where the
transactions done in Order Management Module will get interfaced to the Receivables
Module. The taxes from the Order Management Module will be interfaced to AR while
running the Auto Invoice Program.
The other option is to create stand-alone AR transactions in AR with localization taxes.
Based on the tax defaulting set up the localization taxes and freight will get calculated
for the transaction. Based on the set up in Bond Register, Excise transactions will get
recorded in the respective Excise Records and Excise Invoices can be created. User
needs to select appropriate transaction sources which are associated wit bond register
for updating the excise related registers and records. If the user selects a transaction
source that is not associated with the Bond Register no updates will be done in the
Excise Registers and no Excise Invoice will get generated for the transaction.
Important: If a transaction is created with Excise Duty and completed
India Local Receivables 5-53
by clicking the complete button, user should not un apply the
transactions. If the user un applies the transaction, the excise taxes
debited in the Excise Registers will not be reversed and this might lead
to further complications in adhering to the Excise Rules and
Procedures.
Also note that base applications recalculates taxes on the event of Incompletion and
Completion. Thus localization taxes would be replaced with ZERO if user Incompletes
and Completes an already Completed Invoice. The Incompletion feature should not be used
for making corrections to Invoice imported from Order Management else the taxes would get
replaced with zero in the base applications screen.
In India Localization, navigate to the Enter Transactions window as follows:
India Local Receivable > India Localization > Transactions > Transactions (Localized)
The User can navigate through the Select Receipts button to perform the Matching of
Receipts quantity. Once the user saves the Matching Screen, Excise Tax Amount will be
replaced by the Excise Amount from the Receipt Tax Line for the proportionate
quantity.
Field
Description
Type
Action
Description
Operating Unit
(Required)
(Pick)
The Operating Unit for which the
Transaction is being entered.
Organization
(Required)
EDIT
PICK
HELP
The user needs to specify the
Inventory Organization name from
LOV in which the transactions is
going to be accounted
Location
(Required)
EDIT
PICK
HELP
The user needs to specify the Location
of an Inventory Organization from
LOV in which the transaction is going
to be accounted.
After entering the above information the user can navigate to Enter Invoice Standard
Apps form where the transaction Number, Customer details and Item details will be
entered to create a transaction, save and complete the Standard Apps transaction.
Depending upon the Tax category attached to the item for the customer, the tax lines
will be defaulted.
Important: If the user enters a Transaction using Transactions screen
directly without navigating through Transactions (Localized) screen,
5-54 Oracle Financials for India User Guide
the above Organization & Location are not captured for the mentioned
transaction. This would result in such transaction not being query
enabled on the Transactions (Localized) Screen even at a latter date.
Field Description
Type
Action
Description
Customer Name
(Defaulted)
The Customer name will be defaulted
here after the Transaction has been
entered in Standard Applications
form.
Customer Number
(Defaulted)
This will be the defaulted Customer
Number.
Transaction Number
(Displayed)
The Transaction number will be
displayed here once the user has
entered and saved the data in the
Standard Apps Form.
Transaction Type
(Displayed)
This will be displayed depending
upon the transaction type selected in
the Standard Apps Form.
Source
(Displayed)
This will be displayed depending
upon the source selected in the
Standard Apps Form.
Excise
Type
Exemption
(Required/Opti
onal)
If the user needs to carry out an
exempted transaction, the exemption
type needs to be selected from this
field. For transactions on payment of
duty, this field needs to be left as null.
Whenever the user picks for an Excise
Exempted Transaction the user needs
to enable the excise exempted flag in
the line level.
Excise
date
Exemption
(Required/Opti
onal)
The user needs to enter date CT2
form, CT3 form , Excise Exemption
Certificate respectively.
India Local Receivables 5-55
Field Description
Type
Action
Description
Excise Exemption Ref.
No.
(Required/Opti
onal)
The user can enter CT2 Form No , CT3
Form
No,
Excise
Exemption
Certificate Number based on the
above Exemption type he selected.
VAT Exemption Type
(Optional)
If you need to carry out an VAT
Exempted Transaction, the exemption
type needs to be picked up in this
field. For transactions where VAT is
payable, this field need to be left as
null. Whenever you pick for an VAT
Exempted Transaction, all the lines
get the VAT Exempted Flag and the
VAT Exemption type defaulted. If for
any line, VAT exemption is not
applicable, then you can uncheck the
VAT exemption for such line. The
VAT Exemption types are:
Vat Exemption Item
Export
Inter State Sale
Sale to Specified parties
Transfer
VAT Exemption Date
(Required/Opti
onal)
This field is required when VAT
Exemption Type is selected.
VAT
Refno
(Required/Opti
onal)
This field is required when VAT
Exemption Type is selected.
Tax Amount Block
Tax Total
(Displayed)
Tax amount of the Standard Apps
Form will be displayed here.
Line Total
(Displayed)
Total amount of the transaction
including tax for a line will be
displayed here.
Transaction Total
(Displayed)
The total transaction amount will be
displayed here.
Exemption
5-56 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Update RG Flag
(Displayed)
This will be enabled only when the
transaction batch source is having an
association with any of the Four
Register Types being Bond Register
(For Exports), Domestic with Excise,
Domestic without Excise, Export with
Excise for that Organization and
Location. The user can update the flag
when the check box is checked to
make it unchecked. The vice versa is
not possible.
Important: By default, the duty will get debited in the register based on the register
preference set up in the Additional Supplier Information. User has an option to change the
duty paying register for each transaction.
Field Description
Type
Action
Description
Line block
(Conditionally
Required)
In the case of CT2 and CT3 Transaction,
Form AR3A needs to be accompanied
with the shipment, then the User needs
to specify the AR3A form Number in
this field. AR3A form tracking will be
done for Customer wise which will be
useful to the User to follow up the
outstanding AR3A form from his
Customer in order to submit to the
Excise Dept.
Line Number
(Displayed)
The line number is displayed here.
AR 3 A form Date
(Conditionally
Required)
AR3A form date needs to be entered
here by the User.
Exempted Flag
(Conditionally
Required)
CHECK
BOX
The user needs to enable this Flag to do
a transaction under any of the above
exempted type for a line item.
India Local Receivables 5-57
Field Description
Type
Action
Description
VAT Exemption Flag
CHECK
BOX
Once at header level a Invoice is marked
as VAT Exempt, this check box will get
checked. If any particular line is not
supposed to be VAT Exempt, the box
should be unchecked.
VAT Exemption Type
(Optional)
If you need to carry out an VAT
Exempted Transaction, the exemption
type needs to be picked up in this field.
For transactions where VAT is payable,
this field need to be left as null.
Whenever you pick for an VAT
Exempted Transaction, all the lines get
the VAT exempted flag and the VAT
Exemption type defaulted. If for any
line, VAT Exemption is not applicable,
then you can uncheck the VAT
exemption for such line. The VAT
exemption types are:
•
Vat Exemption item
•
Export
•
Inter State Sale
•
Sale to Specified parties
•
Transfer
VAT Exemption Date
(Required/Optio
nal)
This field is required when VAT
Exemption Type is selected.
VAT
Refno
(Required/Optio
nal)
This field is required when VAT
Exemption Type is selected.
Optional
EDIT
Enter line-specific additional detail and
Save.
[]
Exemption
The following buttons are available in the Enter Transaction India Localization form
and their features.
5-58 Oracle Financials for India User Guide
Button name
Description
Purpose
Open Button
For creating transactions in
stand
alone
AR
with
localization taxes, user needs to
navigates to the Standard
Application transaction screen
only through the Transaction Localized
Screen.
Before
opening
the
Standard
Application
Transaction
Screen, user needs to specify
the Organization and Location
in the Localization Screen.
The user can open Standard Apps
Transaction form through this
button.
Select Register
User needs to open the select
register button only if he needs
to change the Duty Paying
Registers, which are being
defaulted.
The user can select Excise Register,
which is to be for a transaction. The
User needs to verify the taxes
that are being defaulted based
on the tax defaulting set ups.
He can modify the taxes if
required.
The user can view tax lines and
modify the tax lines for a transaction.
Taxes
Register will be defaulted as per the
preference set in Organization
Additional Information but the user
is empowered to change the Register
by using this button. Such change
can only be made if It is a inventory
item and the balance in register is
sufficient to cover the Excise Duty
Payment
This can be done by clicking
the taxes button.
After entering the above information, the user can navigate to Enter Invoice Standard
Apps form through that the Transaction Number, Customer details and Item details
will be entered. Save and Complete the Standard Apps form and depending upon the
Tax Category attached to the Item for a Customers, the tax lines will be defaulted.
If the Tax lines has Excise Type of Tax then the System by itself will default the Excise
Record to be used for the transaction depending upon the Order of Reference defined
for Excise Record in the Organization Accounts Information. However, the user can
change the Register and Excise Invoice Number will be allotted once the transaction is
completed in the Enter Transaction India Localization Form. After Save and Close the
above Standard Apps Form.
India Local Receivables 5-59
If the 'Taxes' Button is clicked for a once completed Transaction, System will show the
following message:
It is imperative that Taxes are available on the Invoice prior to completion. Hence On
trying to complete a Invoice when the concurrent 'AR Tax and Freight Defaultation' is
running, System will show the following message :
In the above case, you need to allow the concurrent to complete, requery the Invoice
and then complete.
On similar lines, it is required that the Localization taxes get processed prior to GL
Posting. Hence if you try to Post a record to GL when the Taxes for the same are not yet
processed, GL Posting will result in the following error:
'AR-ARGLTP: -20131 ORA-20131: India Taxes found in ja_in_temp_lines_insert table. "
This is as per intended behavior of the product to stop you from GL Posting AR
Transactions where India Localization Tax processing is pending. The above error is
applicable for both Manually entered transactions as well as Imported transactions from
Order Management. You can find details of such transaction by running the following
query for the month where you are trying to GL Post:
Select * from ja_in_temp_lines_insert;
Note: You can view the GL Drilldown Accounting entries by clicking
Show Transactions on the Tools Menu in Enter Transaction India
Localization form.
Reprocessing Errored OM Tax Records
The concurrent 'India Local Concurrent for processing Tax Lines to AR' for processing
of Tax Lines for Invoices created through Order Management runs in batch mode.
Whenever, some of the Tax Lines remain unprocessed due to some error, the error
message is captured by localization. This feature provides with an option to view these
error records and corresponding messages and mark them eligible for Reprocess. You
would also have an option to delete these records.
To view the error records, navigate to
India Local Receivables - Control - India - Resubmit AR Tax and Freight
The form shows Invoice Number, Number of distribution Lines, Customer Id,
Customer Name, Total Tax Amount, Last Updated Date and Error Message for all Tax
Lines (grouped by Invoice Number) that have ended in an error during 'India Local
Concurrent for processing Tax lines to AR' program.
The user can check the records for resubmitting only one at a time
For Resubmission of the Error Invoices
Check 'Re-Submit' for the Invoices that need to be resubmitted Click on 'Submit' button.
5-60 Oracle Financials for India User Guide
Submit the concurrent 'India Local Concurrent for processing Tax lines to AR' for these
Invoices to get processed.
For Deletion of the Error Invoices
Check 'Delete' for the Invoices that need to be deleted.
Click on Submit button.
The above delete option is mainly useful in cases where the Debit Memo for Taxes has
already been raised for the Tax Amount & the Tax Line is no longer required to be
processed. This marks the line as deleted & does not show the record next time as
eligible for reprocessing.
Important: The form would merely show / display the Invoices eligible
for reprocessing. You have to explicitly run the concurrent 'India Local
Concurrent for processing Tax lines to AR' for these Invoices to get
processed.
Caution: It is advisable to check this Form Prior to Running GL Posting
and clear all the records from this Form. Base Applications Revenue
Recognition Program does not post a tax line if it does not have a
revenue attached and hence if resubmission option is used for a record
post GL Posting then such record remains as an unposted tax line &
interferes with period closing. In case of such event happening, the only
option is to mark such tax line as posted with a data fix & pass manual
entries for the tax amount in GL.
Resubmission of a record post GL Posting will not result in processing of the record &
will remain stuck in the form. The only option post GL posting is to delete the record
using this Form & pass manual Debit Memo for the tax portion to rectify the receivable
amount.
With the current architecture, GL Posting is stopped for a transaction if the taxes are
found to be stuck in the above form. GL Posting would show the following error:
"AR-ARGLTP: -20131 ORA-20131: India Taxes found in ja_in_temp_lines_insert table. "
You need to either get the taxes processed or deleted (post necessary correction of
receivable amount) prior to GL Posting such stuck records.
Using Sales Tax Declaration Forms - Receipt Tracking
Sales by Registered Dealers, to Registered Dealer would be eligible for Concessional
Rate of Sales Tax. This would require identification of transactions that are eligible for
such rates. Also, the Declaration Form to be issued by the Buyer in order to avail such
rate.
You can record details of Sales Tax declaration forms for each of the Sales Invoice. India
India Local Receivables 5-61
Localization provides you with a feature to define Form Names, Define Taxes with
Declaration Forms attached, Tracking Invoices for which these Forms have to be
received, Record details of Forms received and query and view the Received Form
details.
Prerequisites
Before creating the Transactions with Concessional Rates of Sales Tax, following setups
need to be done:
•
Define Form Names
•
Define Taxes with Form Names attached
•
Define Customer Additional Information
•
Define Tax Categories with this Tax Code
•
Define Item Categories with this Tax Categories
Before you record details of Concessional Forms to be issued to Supplier, following
need to be done:
•
Complete Shipment with Sales Taxes with Form Names attached
•
Create AR Transactions for these Orders
•
Ensure that Transaction lines are created to account for Localization Taxes.
•
Complete the Invoice.
•
Submit 'India - ST Forms Receipt Processing'
Recording details of Sales Tax Declaration Forms:
To record details of Sales Tax Declaration forms, navigate to 'Define Sales Tax Form
Details' window as follows
India Local Receivables - Customers - Receipt ST Forms
In 'Find ST Form Details' screen, enter the Customer Name, Customer Site and Form
Type in order to query for Invoices against which Forms are not yet received. You can
enter other query criteria to find specific Invoice.
Details to enter in each of the fields would form criteria for the records fetched.
You can fetch specific records based on the values entered in the query criteria.
The field wise description for the screen "Find Sales Tax Form Details" to receive the ST
Forms is given below
5-62 Oracle Financials for India User Guide
Field Description
Type
Action
Description
(Display only)
This field gets populated as Issue /
Receipt based upon the Responsibility
Selected.
Find ST form Details
Issue/Receipt
Issue in case of Payables and Receipt
in case of Receivables.
Party Name
Party Name as defined in the ST form
related data. Compared against the
Party Name as available in the
Invoices to which Sales Tax Forms is
applicable.
Party Site
Party Site as available in the Invoices
to which Sales Tax Forms is
applicable.
Form Type
Form Type's which are applicable to
the Sales Tax attached to the Invoices.
Invoice from Date
Invoices having Invoice Date starting
from this date onwards would form a
part of the query criteria for matching.
Viewing matched records. Should be
a valid date in 'DD-MON-YYYY'
format
Invoice To Date
Invoices having Invoice Date till this
date would form a part of the query
criteria for matching. Viewing
matched records Should be a valid
date in 'DD-MON-YYYY' format
Fin Year
Fin year as applicable to the ST Form
related data for querying already
entered Forms.
Form Number
Form Numbers that are issued to the
Supplier, Supplier Site and Form Type
that was earlier entered in system.
India Local Receivables 5-63
Field Description
Type
Action
Description
Issue/Receipt Date
Enter a Date, which might match with
the Receipt Form's Transaction Date.
View Forms Button
Button, which upon being clicked
invokes the 'View Sales Tax form
Details' Screen
Issue/Receive Forms
Button, which upon being clicked
invokes the 'Define Sales Tax form
Details' Screen
Based on the query criteria, the system fetches the Invoices to be matched. This
information would be displayed in 'Define Sales Tax Forms Details' screen.
The find window serves the dual purpose of entry of new forms by querying of
Transactions where form entry is pending and the purpose of querying already entered
forms to check details.
This screen has Header and Detail sections
Header Section
This section allows you to create form detail like Fin year, Form Number Form Amount,
Form Date and Transaction date. These details can be entered for a combination of
Customer Name, Customer Site, Form Type and Operating Unit.
The Customer Name, Customer Site and Form Type are populated as the context
information from the Query Find Screen.
Its mandatory to enter Fin Year, Form Number Form Date and Transaction date fields
before proceed to the detail section to select Invoices.
You may choose to key in the Form Amount and proceed to the detail section for
selecting Invoices to match the Form Amount. Else, you can leave the form amount to
be automatically populated upon save, based on the sum of all Invoice level Form
Amounts.
Match All
On checking Match All field, the system automates matching based on the header form
amount.
To use this feature, it would be a pre-requisite to enter Fin Year, Form Number, Form
Amount, and Form Date and Transaction Date fields.
The Match all Checkbox is unchecked, by default.
Un-checking the checkbox causes the detailed Invoice level form amount to be set to
zero.
5-64 Oracle Financials for India User Guide
Queried Amount
Queried Form Amount fields displays the total Form Amount that can be matched
across all unmatched Invoices.
This is a display only field and cannot be modified.
Detail Section
This section displays unmatched Invoices in Receipt Tab Page. The records would be
grouped based on the combination of Invoice and Transaction Id.
The sum of all Invoices level Form Amounts entered is displayed at the bottom in the
Total Form Amount display field.
Important: It is mandatory that the sum of detail level Invoice Form
Amounts match with header Form Amount. This is applicable only
when you enter the Form Amount.
In case of Invoices with negative tax target amounts the form amount
entered should exactly be equal to that of the Tax target amount.
The amount to be tracked (Tax Target amount) reflects the base amount
on which Sales Tax is calculated and does not include the sales tax
amount. Viz., the amount will be net of sales tax amount and not the
Invoice value.
On saving the entered details, the Header Block is refreshed and the Form details are set
to blank. Also, the Detail block is refreshed and only unmatched and partially matched
records are fetched. The cursor returns to the header.
Issued Forms can be viewed through the 'View Sales Tax Form Detail' Screen
The field wise description for the screen 'View Sales Tax Form Detail' to receive the ST
Forms is given below
Field
Description
Type
Action
Description
Define
Sales
Tax
Form
Header Block
(Matching
Header)
Party Name
(Display only)
Context Information carried over
from Query Find Screen
India Local Receivables 5-65
Field
Description
Type
Action
Description
Party Site
(Display only)
Context Information carried over
from Query Find Screen
Form Type
(Display only)
Context Information carried over
from Query Find Screen
Fin Year
Required
User defined Fin Year Value to be
selected from list of values as defined
in the Tax Year Setup
Form Number
Required
Sales Tax Form Number to be defined
by the user. This needs to be unique
for a Party Name , Party Site, Org ID,
Form Type , Party Type and Fin year
combination
Form Amount
The form Amount needs to exactly
match with the sum of all Invoice
level detailed form amounts.
Form Date
Required
Should be a valid
'DD-MON-YYYY' format
date
in
Transaction
Date
Required
Should be a valid
'DD-MON-YYYY' format
date
in
Match All
Default Value 'N'
Requires a valid value for Fin Year ,
Form Number, Form Amount, Form
Date and Transaction Date when
checked. Matches all the Invoice level
records based on the form amount
value.
When unchecked , sets all detail level
Invoice form amount to 0.
Queried
Amount
Form
(Display only)
5-66 Oracle Financials for India User Guide
Displays Total Form Amount that can
be matched across all unmatched
Invoices
Field Description
Type
Action
Description
Sales Tax Form Detail
Block
(Matching
Detail) - Receipt Side
Order/Invoice
(Display
only)
Indicates whether the record is an
Order or an Invoice. Values are
'ORDER', 'INVOICE'.
Invoice Number
(Display
only)
This is the Invoice Number
Source Type
(Display
only)
This field displays the Transaction
Type related to the record.
Order Number
(Display
only)
This field displays the Order
Number. This would not be
displayed for Manual AR Invoices.
Tax Target Amt
(Display
only)
This field displays the Taxable Basis
for used for calculating Sales Tax.
Matched Amount
(Display
only)
This field displays the Matched
Amount based on the previous
matches.
Form Amount for each record cannot
be greater than Matched Amount
reduced from Tax Target amount for
that record.
Form Amount
In case of Invoices sum of Invoice
level form amount and Matched
amount cannot be greater than Tax
target amount.
In case of Invoices with Negative Tax
Target Amounts the form amount
needs to be exactly same as that of tax
target amount.
Total Form Amount
(Display
only)
Sum of all
amounts.
Invoice
level
Form
India Local Receivables 5-67
Viewing Received Forms
You can view the Sales Tax Forms Received by clicking on the 'View Forms' button on
the 'Find ST Forms Details' window. This would open 'View Sales Tax Form Details'
window.
You will have to enter Customer, Customer Site and Form Type Details before you
query for the Issued Forms.
This window has three sections Header, Details and Sub-Details.
Header Section
The section shows Customer Name, Customer Site and Form Type. These details are
populated as the context information from the Query Find Screen.
Sales Tax Form Details
This section displays Form details based on the query criteria specified in the Query
Find screen.
Sales Tax Form Sub-Details
This section displays all matched Invoice grouped by combination of Invoice Number
and Transaction Number.
For each Invoice the Tax Target amount verses the Matched Amount is displayed based
on the above grouping.
The field wise description for the screen 'View Sales Tax Form Details' form is given
below.
Field Description
Type
Action
Description
View Sales Tax Form
Header Block
Party Name
(Display only)
Context Information
carried over from
Query Find Screen
Party Site
(Display only)
Context Information
carried over from
Query Find Screen
Form Type
(Display only)
Context Information
carried over from
Query Find Screen
5-68 Oracle Financials for India User Guide
Field Description
Type
Action
Description
View Sales Tax Form Detail Block
Fin Year
(Display only)
Fin Year as created
from the Match Detail
Screen.
Form Number
(Display only)
Form Number as
created
from
the
Match Detail Screen.
Form Date
(Display only)
Form Date as created
from the Match Detail
Screen.
Transaction Date
(Display only)
Transaction Date as
created
from
the
Match Detail Screen.
Form Amount
(Display only)
Form Amount as
created
from
the
Match Detail Screen.
View Sales Tax Form Sub Detail Block - Receipt Side
Order/Invoice
(Display only)
Indicates whether the
record is an Order or
an Invoice. Values are
'ORDER' , 'INVOICE'.
Invoice Number
(Display only)
This is the Invoice
Number
Source Type
(Display only)
This field displays the
Transaction
Type
related to the record.
Order Number
(Display only)
This field displays the
Order Number. This
would
not
be
displayed for Manual
AR Invoices.
India Local Receivables 5-69
Field Description
Type
Action
Description
Tax Target Amt
(Display only)
This field displays the
Taxable Basis for
used for calculating
Sales Tax.
Reports
This section provides overview and detailed descriptions of these reports:
•
Commercial Invoice
•
ST Form Customer Report
•
Total Sales Report
•
India - Debtors Ledger Report
•
Debtors Trial Balance Report
•
Supplementary Transaction Details Report (AR)
•
Supplementary Invoice Consolidation Report (AR)
•
Status of AR3 A form Report
•
Duty Draw Back Report
•
India - Cash/Bank Book Report
•
India - Service Tax Pending Liability Report
•
India - Service Tax Pending Recovery Report
•
India - Service Tax ST3 Report
•
India ER1 Report
•
India TCS Certificate
•
India - TCS Form 27B
•
India - TCS Quarterly Report
5-70 Oracle Financials for India User Guide
•
India - TCS Annual Report
Commercial Invoice
This Report gives you the Commercial Invoice's generated.
PCDATA cannot be inserted: This report was for "ISSUE OF INVOICE UNDER
CENTRAL EXCISE RULE 57G OR 57T ". This section is no longer Valid, however the
report is not dropped so that the fields appearing in the report can be used as an
example / base for Client required output to generate and print Invoices. This is
applicable for Trading Invoice only and not for Invoice under Manufacturing
Organization.
Report Submission
Use the Other Reports in India Local Receivables form and enter India-Commercial
Invoice Report in the Name field to submit the report.
Report Parameters
Organization (Optional) PICK
Enter the Organization from which delivery of goods is made
Location (optional) PICK
Enter the Location of the Organization.
Customer (Optional) PICK
Enter the Customer Name
Order/Invoice (optional)
Invoice (Required)
Commercial Invoice the user wants to take
Report Headings
Report headings provide you with general information about the contents of the report
and the user entered parameters.
Column Headings
This reports provides following information
Item
Item Classification
Quantity
Total Amount
Duty Amount
Duty Per Unit
India Local Receivables 5-71
ST Form Customer Report
Use Sales Tax Forms due from the Customers to track Customers for whom you have
given Sales tax discount and you have not yet received the ST Forms for an
Order/Invoice.
Report Submission
Use the Submit Requests (India Local Receivables Module) form and enter India ST
Forms Customer Report in the Name field to submit the report.
Report Parameters
From Date (Required)
Enter a date from which you wish to take the Sales Tax Forms Report. The date is based
on the transaction date of the Invoice.
To Date (Required)
Enter an end date till which you wish to take the Sales Tax Forms Report. The date is
based on the transaction date of the Invoice.
Matching Info ? (Required) PICK
This decides the type of report output
Following are the options available :
M - Matched Amount (Partial & Fully Matched) (When Matched Amount is not Zero)
P - Partially Matched (When Tax Target Amount is not equal Matched Amount)
F - Fully Matched (When Tax Target Amount not equal Matched Amount)
U - Unmatched ST forms details (When Matched Amount is 0).
Party (Optional ) PICK
Enter the party for which you wish to take the Sales Tax Forms Customer Report. It
displays a list of Customer Names for those Customers for whom Localization setup is
done. If not entered it will result in picking of all Customers where details are available.
Party Site (Optional) PICK
Enter the party site for which you wish to take the Sales Tax Forms Customer Report. It
displays a list of Customer Sites for which Localization setup is done. If not entered it
will result in picking of all sites pertaining to the Customer based on details available.
Organization (Optional ) PICK
Enter the Organization for which you wish to take the Sales Tax Forms Customer
Report. It displays a list of Organizations for which Localization setup is done. If not
entered it will result in picking of all Organizations based on details available.
Location (Optional ) PICK
Enter the Location for which you wish to take the Sales Tax Forms Customer Report. It
5-72 Oracle Financials for India User Guide
displays a list of Locations for which Localization setup is done for the Organization
selected earlier. If not entered it will result in picking of all locations based on details
available.
Report Headings
Report headings provide you with general information about the contents of the report.
Oracle lists Organization Information based on User parameter input. Organization
Name, Address on the Top left Corner Organization's LST Registration Number and
CST Registration Number on the Top Right Corner
Column Headings
Party No.
Customer Number to whom the Sale was made.
Name of Customer
Name of Customer to whom the Sale was made.
Customer site
Name of Customer Site.
Order Number
The Sales Order Number is displayed in this column for a Auto Invoiced Invoice. For a
manual AR Invoice , it displays "N/A"
Order Date
The Sales Order Date for the Sales Order associated with the Invoice is displayed in this
column for a Auto Invoiced Invoice. For a manual AR Invoice , it displays "N/A"
Invoice Number
Invoice Number of the Invoice is displayed here. This is same as the Transaction
number available in AR.
Invoice Date
Invoice date of the Invoice is displayed here. This is same as the Transaction date
available in AR.
Excise Invoice Number
Excise Invoice Number for the Invoice is displayed here. This is based on the Excise
Invoice Number available in AR.
Excise Invoice Date
Excise Invoice Date for the Invoice is displayed here. This is based on the Excise Invoice
Date available in AR.
Invoice Amount
Displays the Total Invoice Amount of the Invoice. It includes Line amount and tax
amount.
India Local Receivables 5-73
Item
Description of Item sold.
Form Type
Displays the Sales Tax Form type attached to the tax.
Tax Rate
Sales tax rate for the particular Invoice Line.
Taxable Amount
Displays the amount based on which the sales tax is calculated.
In addition to the above, the following columns are displayed in case of Matched ST
Forms.
Matched Amount
This column displays the amount matched.
Form Number
This column displays the form number, which was matched.
Form Date
This column displays the form date of the form the matching was done.
Form Amount
This column displays the form amount, which was matched.
Report Order
Report is printed in the order of Inventory Organization, Customer, Customer Sales Tax
Registration Number, Form type and Invoice Date for the selected parameters.
India Total Sales Report
This report gives you the total sales made from a Inventory Organization for a given
period with tax details.
Report Submission
Use the Other Reports India Local Receivables form and enter India - TotalSales
Report in the Name field to submit the report.
Report Parameters
Organization (Required) PICK
India Localization displays the Default Organization (default). Enter an Organization,
you wish to take the Total Sales Report for.
Location (Optional) PICK
Enter a Location ( Skip for all) , you wish to take the Total Sales Report for.
5-74 Oracle Financials for India User Guide
Period of report (Optional )
Enter the period for which you wish to take the Total Sales report for. If From & To
dates are not entered then all Sales till date will be reported.
Report Style (Optional) PICK
Following options are available 'Show Both Detail and Summary', 'Show only Detail'
and 'Show only Summary'
Report Headings
Report headings provide you with general information about the contents of the report.
Oracle lists Organization information based on User parameter input.
Column Headings
Sales Invoice No. & Date
Invoice Number and Date of Sales.
Sales Tax Registration No. of Customer
Central Sales Tax Registration No. of Customer as entered in Customer Entry Form.
Name of Customer
Name of the Customer to whom the sale was made.
Gross Amount
Gross Amount as entered in Invoice.
Line Amount
Line Amount for a line for which LST or CST exists.
Sales Tax Rate
Sales tax rate for the particular Invoice Line.
Sales tax Amount
Total sales tax amount for the ST rate for the particular Invoice Line.
Certificate Type & Number
ST Form Type & Number, if any, for the particular Invoice Line.
Report Totals
Invoice Total & Sales Tax total for the chosen period.
Report Summary
This section of the report lists the summary (Tax summary) of Rate wise total for Sales
Taxes for Total Sales.
Total for <Tax type> @ rate %
Total for the Sales Tax Rate for the chosen period.
India Local Receivables 5-75
Tax Total
Total Tax for the chosen period.
Report Order
Report is printed in the order of Invoice Date and Tax Type for the selected
Organization.
Important: It is mandatory to have Ship to Address for a Invoice to
appear as a Transaction in this report. The Customer should have setup
of Customer Additional Information at site level.
The Invoice Created should have Sales Tax / CST or VAT type of Tax. If
such type of tax is not chargeable, a Tax with 0% needs to be attached
to the transaction for the same to appear in this report.
India - Debtors Ledger Report
Use this Report to get Debtor Ledger with complete details of Invoices, Debit Memos &
Receipts.
Report Submission
Use the Other Reports (India Local Receivable module Only) form and enter India Debtors Ledger Report in the Name field to submit the report.
Report Parameters
Customer Name (Optional) PICK
If the User wants Debtor Ledger for a specific Customer, then he need to enter
Customer Name here otherwise Ledger for all the Customers for a given period will be
reported.
Customer Number (Defaulted) PICK
Customer Number of the above Customer will be defaulted here.
Customer Type (Optional)
If the User wants Debtor Ledger for a specific Customer Type, then he need to enter
Customer Type in this field otherwise Ledger for all the Customers for a given period
will be reported
Start Date (Required)
End Date (Required)
Org ID (Optional) PICK
If the User wants Debtor Ledger for a specific Inventory Organization, then he needs to
enter Org ID in this field otherwise Ledger for all the Organizations for a given period
will be reported
5-76 Oracle Financials for India User Guide
Report Headings
Report headings provide you with general information about the contents of the report.
Oracle lists Company Name based on User parameter input.
Column Headings
The Opening Balance for a Customer Multiple Currency wise will be sorted first
and the Transaction for the period will be considered and the Closing Balance will be
arrived in Multiple Currency.
GL Date
GL Date for the transaction will be reported.
Order No
Sales Order Number will be reported
Trx Number
Trx Number is meant for the respective Invoice, Debit Memo, Credit Memo Numbers.
Trx Date
Transaction date will be reported.
Receipt Number
Receipt Number will be reported
Receipt Date
Receipt Date will be reported
Remarks
Remarks in the respective transaction will be reported
Account Code
Respective account code of a transaction will be reported
Description
Account Code Description will be reported
Currency
Transaction currency will be reported
Exchange Rate
Payment Voucher Invoice No and Date will be reported
Transaction Dr Amt
Debit Amount in a foreign currency transaction will be reported.
Transaction Cr Amt
Credit amount in a foreign currency transaction will be reported.
India Local Receivables 5-77
Functional Dr Amt
Rupee equivalent for the Debit amount will be reported.
Functional Cr Amt
Rupee equivalent for the Credit amount will be reported.
Debtors Trial Balance Report
Report Submission
Use the Submit Requests (India Local AR modules Only) form and enter IndiaDebtors Trial Balance in the Name field to submit the report.
Report Parameters
Customer Name (Optional) PICK
If the User wants Debtor Trial Balance for a specific Customer, then he need to enter
Customer Name here otherwise Trial Balance for all the Customers for a given period
will be reported.
Customer Number (Defaulted) PICK
Customer Number of the above Customer will be defaulted here.
Customer Type (Optional)
If the User wants Debtor Trial Balance for a specific Customer Type , then he need to
enter Customer Type in this field otherwise Debtor Trail balance for all the Customers
for a given period will be reported
Start Date (Required)
End Date (Required)
Report Headings
Report headings provide you with general information about the contents of the report.
Oracle lists Company Name based on User parameter input.
Column Headings
Sl.No
Serial Number of the Trial Balance will be reported.
Customer Type
Customer Type will be reported
Customer Name
Customer Name will be reported.
Customer Code
Customer Code (Number) will be reported.
5-78 Oracle Financials for India User Guide
Currency
The Transaction currency will be reported.
Entered Amount
Closing Balance of a Customer in Foreign currency will be reported.
Rupee Amount
Rupee equivalent of a Customer will be reported
Supplementary Transaction Details Report (AR)
This Report gives the Supplementary Invoices, Credit Memos raised/to be raised for the
Original Invoice
Report Submission
Use the Submit Requests (India Local AR modules Only) form and enter
India-Supplementary Transactions Details Report in the Name field to submit the
Report.
Report Parameters
Customer Name (Optional) PICK
If the User wants this Report for a specific Customer, then he need to enter Customer
Name here otherwise this report give details for all the Customers for a given period
will be reported.
Customer Number (Defaulted) PICK
Customer Number of the above Customer will be defaulted here.
Invoice Number (Optional)
If the User wants to see Supplementary Transaction for a specific Invoice, then he, need
to enter that here.
Process Date (Optional)
For a Process date , the user can take the Report.
Supplementary Invoice Type (Optional)
Quick code are : Supplementary. Invoice, Credit Memo, Debit Memo
Report Headings
Report headings provide you with general information about the contents of the report.
Oracle lists Company Name based on User parameter input.
Column Headings
Sl. No
Serial Number of the Trial Balance will be reported.
India Local Receivables 5-79
Invoice
Original Invoice will be reported
Date
Date of the Original Invoice will be reported.
Amount
Amount of the Invoice will be reported.
Supplementary Invoice Type
Type like Supplementary Invoice, Credit Memo and Debit Memo will be reported.
Amount of the Invoice will be reported.
Net Sales
Net Sales amount of the Supplementary Transaction will be reported.
Excise
Excise duty of the Supplementary Transaction will be reported.
Sales Tax
Sales Tax of the Supplementary Transaction will be reported.
CST
CST of the Supplementary Transaction will be reported.
Others
Others taxes of the Supplementary transaction will be reported.
Effective Amount
This is the amount for which the Sup.Inv, Credit Memo, debit Memo is raised.
Order By
Original Invoice Number
Supplementary Invoice Consolidation Report (AR)
This report gives you the Consolidated Supplementary Invoice raised for a period
Report Submission
Use the Submit Requests (India Local AR modules Only) form and enter
India-Supplementary Invoices Consolidation Report in the Name field to submit the
Report.
Report Parameters
Customer Name (Optional) PICK
If the User wants this Report for a specific Customer, then he need to enter Customer
Name here otherwise this report give details for all the Customers for a given period
5-80 Oracle Financials for India User Guide
will be reported.
Customer Number (Defaulted) PICK
Customer Number of the above Customer will be defaulted here.
Process Date (Optional)
For a Process date , the user can take the Report.
Supplementary Invoice Date (Optional)
For a particular Supplementary date, this report can be requested
Supplementary Invoice No (Optional)
For a particular Supplementary Number, this report can be requested
Supplementary Invoice Type (Optional)
For a particular Supplementary Type of Invoices, this report can be requested
Report Headings
Report headings provide you with general information about the contents of the report.
Oracle lists Company Name based on User parameter input.
Column Headings
Sl. No
Serial Number of the Line will be reported.
Item
Item name will be reported
Description
Description of the Item name will be reported
Line Amount
Excise
Excise duty of the Supplementary Invoice (Consolidated) will be reported.
Sales Tax
Sales Tax of the Supplementary Invoice (Consolidated) will be reported.
CST
CST of the Supplementary Invoice will be reported.
Others
Others taxes of the Supplementary Invoice will be reported.
Total Amount
This is the amount for which the Sup. Inv, Credit Memo, Debit Memo is raised.
India Local Receivables 5-81
Status of AR3 A form Report
This Report gives you the details about the AR 3A forms to be received from Customer.
Report Submission
Use the Submit Requests (India Local AR modules Only) form and enter India-AR3A
Status Report in the Name field to submit the Report
Report Parameters
Organization/Location (Optional) PICK
If the User wants this Report for a specific Organization/Location, then he need to enter
Organization Name here otherwise this report give details of AR3 A for dispatches
made from all the Org/Location.
Customer Name (Optional) PICK
If the User wants this Report for a specific Customer, then he need to enter Customer
Name here otherwise this report give details for all the Vendors for a given period will
be reported.
Customer Number (Defaulted) PICK
Customer Number of the above Customer will be defaulted here.
Transaction Type (Optional )
Invoice / Order can be selected by the User.
Process Date (Optional)
For a Process date , the user can take the Report.
Invoice Number (Optional)
For Specific Invoice this report can be taken.
Excise Exemption Type (Optional)
CT2 or CT3
Status (Optional)
Quick fields are ALL, RECEIVED & NOT RECEIVED
Order
To be filled
Report Headings
Report headings provide you with general information about the contents of the report.
Oracle lists Company Name based on User parameter input.
Column Headings
Customer Name
5-82 Oracle Financials for India User Guide
Customer site
Transaction Type
Transaction Number
Transaction Date
Delivery Name
Delivery Number
Delivery Date
Excise Exempt Type
Excise Exempt Date
AR3 A Form No
AR3 A Form Date
Received Date
Date on which the AR3A form received back from the Customer.
Others
Others taxes of the Supplementary Invoice will be reported.
Total Amount
This is the amount for which the Sup. Inv, Credit Memo, debit Memo is raised.
Duty Draw Back Report
Report Submission
Use the Submit Requests (OE & AR Modules) form and enter India - Duty Drawback
Report in the Name field to submit the Report.
Report Parameters
Organization (Required) PICK
Enter the Organization for which you wish to take the Duty Drawback Report for.
Location (Required) PICK
Enter the Location for which you wish to take the Duty Drawback Report for.
From date (Optional)
India Localization prints all claims for Duty drawback for the selected Organization
starting with the date you enter for this parameter.
To date (Optional)
India Localization prints all claims for Duty drawback for the selected Organization up
to the date you enter for this parameter.
India Local Receivables 5-83
Report Headings
Report headings provide you with general information about the contents of the report.
India Localization prints Organization related information, Report date and Sheet
number on all pages, along with report heading on all pages.
Column Headings
AR4 No.
Number of Proof if export certificate (AR4).
Date of Removal
Date of removal of Export Goods from the Factory.
Item Description
Description of Item being exported.
Destination
Destination for the goods being exported.
Quantity
Quantity of items being exported.
UoM
Unit of Measure of items being exported.
Value
Value of Goods being exported.
Item code
Imported Item code.
CET Code
CET Code of Imported Item.
Item description
Description of Item that was imported for Manufacturing export item.
Rev
Revision No./name of Imported Item.
Quantity
Quantity of Items Imported.
UoM
Primary Unit of Measure of Items Imported.
BoE No.
Bill of Entry Number of Imported Item.
5-84 Oracle Financials for India User Guide
BoE date
Date of BoE of Imported Item.
Item code
Imported Item code.
Duty Drawback Amount
Amount of Duty paid on Imported Item that is being claimed back.
Total Duty Drawback Amount
AR4 number wise Total duty drawback amount.
Grand Total
Report's Total duty drawback amount.
Report Order
Report is printed in the order of Shipment Date of Exported Items and Imported Item
Description.
Journal Voucher Report
This reports provided the Listing of Journals created for a given period with the
respective sources
Report Submission
Use the Submit Requests form(India AP and AR modules) and enter India - Journal
Voucher in the Name field to submit the Report.
Report Parameters
Source (Optional) PICK
The user wants to take journals of a particular source, then he can specify that name
JV No (optional) PICK
Specific Journal Number , the user wants to take a report, otherwise left blank.
Period Order/Invoice (Required)
Start Date and End Date
Report Headings
Report headings provide you with general information about the contents of the report
and the user entered parameters.
Column Headings
GL Date
JV Number
JV Date/GL Date
India Local Receivables 5-85
Narration
Source
AC Code
Description of the Account
Dr Amount
Cr Number
India - Cash / Bank Book Report
The user takes Cash/Bank Book as per his requirement for a range of period.
Report Submission
Use the Submit Requests (India Local AP & AR Module Only) form and enter
India-Cash/Bank Book Report in the Name field to submit the Report.
Report Parameters
Bank Name (Required) PICK
Bank Name for which the User wants to take the Bankbook for a given period.
Account Number (Required) PICK
Account Number of the Above bank for which the User wants to take the Bank book for
a given period.
Book Type (Required)
Either 'B' meant for Bank Book or 'C' meant for Cash book can be selected by the User
from the LOV. This does not have an impact on the printout other than changing of the
heading of the report.
Start Date (Required)
End Date (Required)
Report Headings
Report headings provide you with general information about the contents of the report.
Oracle lists Company Name based on User parameter input.
Column Headings
GL Date
GL Date for the transaction will be reported.
Voucher No & Date
Voucher Number and Date will be reported
Check Number & Date
Check Number and Check Date will be reported
5-86 Oracle Financials for India User Guide
Bill No & date
Supplier Bill No & Date will be reported
Vendor Name/Customer Name
In the Case of Payments , the vendor Name will be reported. In the Case of Receipts, the
Customer Name will be reported. For charges in the Bank Book , this field won't be
having any details.
PO Number. & Date
PO Number for the respective purchase will be reported
Remarks/Narration
Remarks / Narration appearing in the Receipts and Payments vouchers will be reported
Account Code
GL Account for the respective Receipts and Payments will be reported.
Description
Description of the GL Account for the respective Receipts and Payments will be
reported.
Receipts
Receipts Amount will be reported into this column.
Payments
Payments Amount will be reported into this column.
Balance
Balance Amount in the Cash/Bank will be reported into this column.
Important: Cash Book Report will be generated by specifying the Book
Type 'C'
India - Service Tax Pending Liability Report
This Report gives you the details of Service Tax Pending Liability. This Report shows all
the unpaid / partly paid AR Invoices for which Service Tax Liability has not yet arisen.
Report Submission
Use the Other Reports form (India Local Receivable module) and enter India - Service
Tax Pending Liability Report in the Name field to submit the Report.
Report Parameters
Registration Number (Required) PICK
The Registration Number for which the report is being generated.
India Local Receivables 5-87
Organization (Optional) PICK
The Operating Unit for which the report is being generated.
As on Date (Required)
The Date as on which the report is being generated.
India - Service Tax Pending Recovery Report
This Report gives you the details of Service Tax Pending Recovery. This Report shows
all the unpaid / partly paid AP Invoices for which Service Tax Recovery (Credit) has not
yet been availed.
Report Submission
Use the Other Reports form (India Local Receivable module) and enter India - Service
Tax Pending Recovery Report in the Name field to submit the Report.
Report Parameters
Primary Registration Number (Required) PICK
The Registration Number for which the report is being generated.
As on Date (Required)
The Date as on, which the report is being generated.
Report Sample :
India - Service Tax ST3 Report
This Report gives you the details for filing the Service Tax return in ST3 Form.
Report Submission
Use the Other Reports form (India Local Receivable module) and enter India-Service
Tax ST3 Report in the Name field to submit the Report.
Report Parameters
Field Description
Type
Action
Description
Registration Number
Required
PICK
The Registration
Number for which
the report is being
generated.
From Date and To
Date
Required
5-88 Oracle Financials for India User Guide
Start Date and End
Date for which the
report is being run.
Organization
Optional
PICK
The Inventory
Organization for
which the report is
being generated.
Service Type
Optional
PICK
List of all available
Service Types, as
selecting a value in
this field indicates
user wants to print
report for a single
Service type
India ER1 Report
This Report gives you the detailed data for submission of ER1 report.
Report Submission
Use the Other Reports form(India AR module) and enter India ER1 Report in the
Name field to submit the Report.
Report Parameters
Organization (Optional) PICK
The Inventory Organization for which the report is being generated.
Location (Optional) PICK
The Inventory Organization for which the report is being generated. This needs to be
left blank if all locations are to be printed. This gets enabled only if the Inventory
Organization is selected.
Start Date and End Date (Required)
Start Date and End Date for which the report is being run.
Service Tax Registration Number (Optional) PICK
The Service Tax Registration Number for which the report is being generated.
Operating unit (Optional) PICK
The Operating Unit for which the report is being generated. This gets enabled only if
the Service Tax Registration Number is selected.
Name of the Assessee (Optional)
The Name of the Organization which needs to be printed on the report. This is the
actual name to be printed and would not be picked from Organization setups.
Group Quantitative Data (Required) PICK
India Local Receivables 5-89
The Report can be either printed for the Inventory Items or for Item Tariff. The values to
be selected are 'I' for Item or 'T' for Tariff. Please see the note below for report behavior
on selection of this value.
Important: Report Behavior for Group Quantitative Data : Item: When
Item is selected Quantitative data in report is grouped based on
individual inventory item and column 'Description of goods' will be
displaying the Inventory Item description. Tariff: When Tariff is
selected Quantitative data in report is grouped based on Item Tariff
provided in India Item Attributes setup (related to Excise) and further
grouped based on distinct primary UOM. In this case the column
'Description of goods' will be left blank as the Tariff description is
currently not captured by India Localization. User needs to enter the
Item Tariff description in such cases.
India TCS Certificate
Use the Submit Requests from India Local Receivables and enter India TCS Certificate
in the Name field to submit the report.
Report Parameters
Report Parameter
Type
Action
Description
Legal Entity
Required
PICK
The Legal Entity for
which the report is
being generated.
Financial Year
Required
PICK
The Financial year for
which the report is
being generated.
TAN Number
Required
PICK
The TAN Number for
which the report is
being generated.
5-90 Oracle Financials for India User Guide
Report Parameter
Type
Action
Description
Collection Code
Required
PICK
The Collection code
for which the report
is being generated.
This can be any of the
following values:
•
Alcoholic liquor
for human
consumption
•
Timber obtained
under forest
lease
•
Timber obtained
under any mode
other than forest
lease
•
Any other forest
product not
being timber or
tendu leave
•
Scrap
•
Parking Lot
•
Toll Plaza
•
Mining and
Quarrying
•
Tendu Leaves
Certificate Nos. from
Optional
PICK
The Certificate Nos.
from for which the
report is being
generated.
Certificate Nos. to
Optional
PICK
The Certificate Nos.
to for which the
report is being
generated.
India Local Receivables 5-91
Report Parameter
Type
Action
Certificates from Date
Optional
The Certificates from
date for which the
report is being
generated.
Certificates to Date
Optional
The Certificates to
date for which the
report is being
generated.
Customer
Optional
Name of Signee
Optional
The Name of Signee
which needs to be
printed on the report.
Designation
Optional
The Designation of
Signee which needs
to be printed on the
report.
Place
Optional
The Place where TCS
Certificate is issued
and which needs to
be printed on the
report.
Organization
Required
PICK
PICK
Description
The Customer for
which the report is
being generated.
The Inventory
Organization for
which the report is
being generated.
India - TCS Form 27B
Use the Submit Requests from India Local Receivables and enter India - TCS Form 27B
in the Name field to submit the report.
Report Parameters
Report Parameter
Type
5-92 Oracle Financials for India User Guide
Action
Description
Legal Entity
Required
PICK
The Legal Entity for
which the report is
being generated.
Org TAN Number
Required
PICK
The Organization
TAN Number for
which the report is
being generated.
Organization
Required
PICK
The Inventory
Organization for
which the report is
being generated,
Financial Year
Required
PICK
The Financial year for
which the report is
being generated.
Quarter
Optional
PICK
The Quarter of the
Fiscal year for which
the report is being
generated.
Previous Receipt
Number
Required
PICK
The Previous Receipt
Number in case the
return was filed
earlier.
India Local Receivables 5-93
Collection Code
Required
PICK
The Collection code
for which the report
is being generated.
This can be any of the
following values:
•
Alcoholic liquor
for human
consumption
•
Timber obtained
under forest
lease
•
Timber obtained
under any mode
other than forest
lease
•
Any other forest
product not
being timber or
tendu leave
•
Scrap
•
Parking Lot
•
Toll Plaza
•
Mining and
Quarrying
•
Tendu Leaves
Person Responsible
Required
The Name of Person
responsible which
needs to be printed
on the report.
Responsible Person
Designation
Required
The Designation of
Person responsible
which needs to be
printed on the report.
5-94 Oracle Financials for India User Guide
Responsible Person
Address
Required
The Address of
Person responsible
which needs to be
printed on the report.
Responsible Person
City
Required
The City of Person
responsible which
needs to be printed
on the report.
Responsible Person
State
Required
The State of Person
responsible which
needs to be printed
on the report.
Responsible Person
Pin
Required
The PIN code (Postal
Code) of Person
responsible which
needs to be printed
on the report.
Responsible Person
Telephone
Required
The Telephone
Number of Person
responsible which
needs to be printed
on the report.
Responsible Person
email
Required
The email Address of
Person responsible
which needs to be
printed on the report.
Start Date
Optional
The start date from
which this report
needs to be printed.
This date should
pertain to the same
quarter as entered in
earlier parameter.
India Local Receivables 5-95
End Date
Optional
The end date till
which this report
needs to be printed.
This date should
pertain to the same
quarter as entered in
earlier parameter.
India TCS Quarterly Report
Use the Submit Requests from India Local Receivables and enter India - TCS Quarterly
Report in the Name field to submit the report.
Report Parameters
Report Parameter
Type
Action
Description
Legal Entity
Required
PICK
The Legal Entity for
which the report is
being generated.
Org TAN Number
Required
PICK
The Organization
TAN Number for
which the report is
being generated.
Organization ID
Required
PICK
The Inventory
Organization for
which the report is
being generated.
Fin Year
Required
PICK
The Financial year for
which the report is
being generated.
Quarter
Optional
PICK
The Quarter of the
Fiscal year for which
the report is being
generated.
5-96 Oracle Financials for India User Guide
Report Parameter
Type
Action
Description
Collection Code
Required
PICK
The Collection code
for which the report
is being generated.
This can be any of the
following values:
Tax Rates Type
Required
PICK
•
Alcoholic liquor
for human
consumption
•
Timber obtained
under forest
lease
•
Timber obtained
under any mode
other than forest
lease
•
Any other forest
product not
being timber or
tendu leave
•
Scrap
•
Parking Lot
•
Toll Plaza
•
Mining and
Quarrying
•
Tendu Leaves
The Tax rate type for
which the report is
being generated i.e.
'Lower Rates'
'Standard Rates' or
'Exempt Rates'.
India Local Receivables 5-97
Report Parameter
Type
Action
Description
Provisional Receipt
Number
Required
PICK
The Provisional
Receipt Number in
case the return has
been filed earlier.
Person Responsible
Required
The Name of Person
responsible which
needs to be printed
on the report.
Responsible Person
Designation
Required
The Designation of
Person responsible
which needs to be
printed on the report.
Responsible Person
Address
Required
The Address of
Person responsible
which needs to be
printed on the report.
Responsible Person
City
Required
The City of Person
responsible which
needs to be printed
on the report.
Responsible Person
State
Required
The State of Person
responsible which
needs to be printed
on the report.
Responsible Person
Pin
Required
The PIN code (Postal
Code) of Person
responsible which
needs to be printed
on the report.
Responsible Person
Telephone
Required
The Telephone
Number of Person
responsible which
needs to be printed
on the report.
5-98 Oracle Financials for India User Guide
Report Parameter
Type
Action
Description
Responsible Person
email
Required
The email Address of
Person responsible
which needs to be
printed on the report.
Start Date
Optional
The start date from
which this report
needs to be printed.
This date should
pertain to the same
quarter as entered in
earlier parameter.
End Date
Optional
The end date till
which this report
needs to be printed.
This date should
pertain to the same
quarter as entered in
earlier parameter.
India TCS Annual Report
Use the Submit Requests from India Local Receivables and enter India - TCS Annual
Report in the Name field to submit the report.
Report Parameters
Report Parameter
Type
Action
Description
Legal Entity
Required
PICK
The Legal Entity for
which the report is
being generated.
Org TAN Num
Required
PICK
The Organization
TAN Number for
which the report is
being generated.
India Local Receivables 5-99
Report Parameter
Type
Action
Description
Organization ID
Required
PICK
The Inventory
Organization for
which the report is
being generated.
Fin Year
Required
PICK
The Financial year for
which the report is
being generated.
Collection Code
Required
PICK
The Collection code
for which the report
is being generated.
This can be any of the
following values:
5-100 Oracle Financials for India User Guide
•
Alcoholic liquor
for human
consumption
•
Timber obtained
under forest
lease
•
Timber obtained
under any mode
other than forest
lease
•
Any other forest
product not
being timber or
tendu leave
•
Scrap
•
Parking Lot
•
Toll Plaza
•
Mining and
Quarrying
•
Tendu Leaves
Report Parameter
Type
Action
Description
Tax Rates Type
Required
PICK
The Tax rate type for
which the report is
being generated i.e.
'Lower Rates'
'Standard Rates' or
'Exempt Rates'.
Seller Address
Changed?
Required
PICK
The Provisional
Receipt Number in
case the return has
been filed earlier.
Responsible Person
Name
Required
The Name of Person
responsible which
needs to be printed
on the report.
Responsible Person
Designation
Required
The Designation of
Person responsible
which needs to be
printed on the report.
Responsible Person
Place
Required
The Address of
Person responsible
which needs to be
printed on the report.
Start Date
Optional
The start date from
which this report
needs to be printed.
This date should
pertain to the same
quarter as entered in
earlier parameter.
End Date
Optional
The end date till
which this report
needs to be printed.
This date should
pertain to the same
quarter as entered in
earlier parameter.
India Local Receivables 5-101
6
India Local Fixed Assets
This chapter covers the following topics:
•
Fixed Asset Depreciation Calculation
•
Transactions
•
Reports
Fixed Asset Depreciation Calculation
Businesses in India, under the Income Tax Act, have to compute depreciation using the
"Written Down Value" method. The depreciation percentage has to be applied on the
Block of Assets and no depreciation can be claimed on individual assets.
Using India Localization, you can:
•
Create Block of assets as required under the Income tax Act
•
Record the block value of each Block of assets
•
Define the depreciation percentage for each asset blocks
•
Assign a block of asset to each asset addition
•
Identify the block of assets for each asset, which are being retired during the year
•
Perform adjustments in the opening written down value of any block and
adjustments in the depreciation worked out in any year.
Note: It may be noted that localization provides only the reports
showing the workings of depreciation based on block of assets. No
accounting entries will be passed on the figures derived through
localization will not be considered for any accounting entries
automatically.
India Local Fixed Assets 6-1
The Tax Handling functionality provides you with the information requirements under
Income Tax Act. You can:
•
Define multiple blocks of assets and associate individual assets to each block of
assets.
•
Define depreciation periods. These periods would be in sync with the financial year
defined under the Income Tax Act.
•
Specify multiple period rates for each depreciation period. You can define multiple
periods and applicable rate percentage for each period. The depreciation amount
would be proportionate to the rate percentage specified for each period.
•
Specify date of commissioning and enable calculation of depreciation based on the
date of commissioning.
•
Define the opening written down balances along with depreciation rates at the
beginning of the year during which you would be rolling out Oracle Assets with
India Localization. This information would be used for the computation of
depreciation for the year.
•
Adjust opening written down value and depreciation amounts.
•
Calculate depreciation in accordance with Income Tax Act.
•
Generate depreciation schedule.
Major Features
Definition of Block of Assets: User will be able to define block of assets by having the
asset categories defined with highest level of details as required for Income Tax.
Opening Balance of Block of Assets: User is provided with a facility to enter Opening
balances for block of assets (one time facility). User is provided with a report, which
will facilitate arriving at asset category wise, Gross Block of Assets and written Down
Value as required for Income Tax purpose.
Periodical Closing Balances of Block of Assets: User is provided with a facility
generate monthly closing balances of Block of assets.
Transactions
Various Transactions India Localization Supports in Fixed Assets are mentioned in this
section.
Asset Additions
While recording the additions of assets in Oracle assets, the user need to allocate the
6-2 Oracle Financials for India User Guide
individual asset to the Block of assets defined. The block details of the assets need to be
assigned by recording the details in the flex field. You need to enter localization details
in Asset Categories flexfield while additions through Quick Additions and New
Additions. While you would be entering these details in Mass Additions Flex field
while adding assets through Prepare Mass Additions. On recording the complete asset
related information including asset book and cost of the asset, user need to click on the
flexfield and select the context value as India B Assets.
Before you enter the Asset Additions, you must:
•
Define Books
•
Define Asset Category
•
Define Quick Codes (for Block of Assets)
•
Define Depreciation Period Details
Navigate to Assets > Asset Workbench > Quick Additions/New Additions > Asset
Category.
User will have to complete the asset addition in Base FA and come to the India
Localization screen to assign the block of asset and date of acquisition.
The user has the flexibility to assign a block name to multiple assets at one go which
will increase the usability significantly.
Also, the date placed in service (which is given at the time adding the asset) will be
defaulted as the Date of Acquisition. This date can be changed by the user.
Field Name
Type
Action
Description
Block of Assets
PICK HELP
Users need to enter
the relevant Block of
Assets in which the
asset will be classified
as per Indian Income
Tax Act.
Date of Acquisition
User need to record
the date on which the
asset was acquired
Income Tax Depreciation Calculations
The calculation of written down value of the Block of asset is worked out based on the
prescribed calculations that need to be carried out under Income Tax Act.
India Local Fixed Assets 6-3
Opening Written down value of the block (as at the beginning of the assessment year)
Terms
Descriptions
Add
Additions during the assessment year
Less
Retirements of asset from each individual
assets
Less
Depreciation on the opening written down
value of the block
Less
Depreciation on the additions during the first
half of the assessment year
Less
Depreciation on the additions during the
second half of the assessment year
= Closing written down value of the block of
asset
Run Depreciation
For calculating the depreciation under Income Tax Act, users need to run a concurrent
program manually. The program is named as Income Tax Act fixed asset schedule. On
completion of the program, users can view and print the output and the closing written
down value will get updated.
Income Tax Act fixed asset schedule concurrent program
Users need to run Concurrent request to Calculate Depreciation for a Financial Year.
In India Localization, navigate to the Income Tax Act Fixed Asset Schedules concurrent
program as follows:
Request Name: Income Tax Act Fixed Asset Schedules
The parameters for this request are described in the table below:
Field Name
6-4 Oracle Financials for India User Guide
Type
Action
Description
Start Date
(Required)
Users need to enter
start date from the
LOV of a Financial
year to run the
depreciation
calculation. Since the
financial year for the
Income Tax purpose
is 1st April to 31st
March this start date
use to be 1st of April
of a year.
End Name
(Required)
System will consider
the End date as 12
month ending from
the above start date.
Book Name
(Required)
The User need to
enter Book Name
where in the
Depreciation
Calculation is need to
be done.
After completion of Run Depreciation, users can view the Fixed Assets Schedule as per
Income Tax Act (Block wise) through Reports. If the user needs to add an unplanned
depreciation, it can be done in the Depreciation adjustment column of Opening WDV
Balance form. Unplanned Depreciation amount will be shown separately in the report
output.
Reports
Fixed Assets generates these reports for India:
•
India Income Tax Fixed Assets Schedule - This report is a Fixed Asset Schedule as
per Income Act, provides details of Block of Assets.
•
India Depreciation Detail Report - This report provides information on depreciation
calculated for each asset.
India Income Tax Fixed Assets Schedule
This report is a Fixed Asset Schedule as per Income Act, provides details of Block of
Assets. Use the Submit Requests (India Local Fixed Asset ) form and enter
India-Depreciation for one year in the Name field to submit the report.
India Local Fixed Assets 6-5
•
F.Y Start Date: Financial year start will be available in the LOV, Once the start date
is entered, the system will take the end date as end of the Financial year. The user
need to enter the relevant Corporate book name for which the Income Tax Fixed
Assets schedule is to be taken. Report headings provide you with general
information about the contents of the report . Oracle lists Corporate Book name and
financial year details based on User parameter input.
•
S.No: Serial Number for the Block of Assets will be reported
•
Type: Block of Assets name will be reported
•
Period: Depreciation period in a financial year will be reported
•
Opening WDV as on start date of a Financial year: Opening Written Down Value
for a Block will be reported
•
Addition during the year: Addition made during the year to a Block will be
reported
•
Deletion and Sale in the year: Deletion and Sale during the year to a Block will be
reported
•
Deletion and Sale in the year: Deletion and Sale during the year from a Block will
be reported
•
Total: Total of WDV balance for a Block before applying depreciation Block will be
reported
•
Rate of Depreciation: Rate of Depreciation for a block will be reported
•
Depreciation for the year: Depreciation for a block for the year will be reported
•
Closing WDV as on End date of a Financial year: Closing Written Down Value for
a Block will be reported
India Depreciation Detail Report
•
Start Date: Financial year start will be available in the LOV, Once the start date is
entered.
•
End Date: End date as per User requirement can be entered.
•
Level of details: The user can specify either a Detailed Report or a Summary Report
according to his requirement. Detailed report will provide complete assets details
and Summary Report will provide Block wise details for multiple years.
•
S.No: Block of Assets name will be reported
6-6 Oracle Financials for India User Guide
•
Period: Period for which report is submitted
•
Opening WDV as on start date of a Financial year: Opening Written Down Value
for a Block will be reported
•
Addition during the year: Addition made during the year a financial year to a
Block asset wise will be reported
•
Assets Number: Assets Number added to a Block during the financial years will be
reported
•
Deletion and Sale in the year: Deletion and Sale during the financial years of an
asset will be reported
•
Deletion and Sale in the year: Deletion and Sale during the year from a Block for
an asset will be reported
•
Total: Total of WDV balance for a Block before applying depreciation Block will be
reported
•
Rate of Depreciation: Rate of Depreciation for a block will be reported.
Depreciation for a block for the year will be reported
•
Closing WDV as on End date of a Financial year: Closing Written Down Value for
a Block will be reported
India Local Fixed Assets 6-7
7
Trading Functionality
This chapter covers the following topics:
•
Trading Functionality Overview
•
Match Receipts Localized Overview
•
Transactions
•
Reports
Trading Functionality Overview
Every Dealer and Importer dealing in excisable goods is required to obtain Excise
Registration to issue CENVATable invoices. This registration should be obtained for
every warehouse of the dealer; and that the Superintendent of Excise has jurisdiction
over the warehouse and will be the officer responsible to issue Central Excise
Registration.
Dealers who register themselves with Central Excise will ensure that the Register in
form RG23D is maintained in the warehouse and should be available for inspection by
Central Excise Officers.
In a Trading Organization, the following are the essential requirements:
•
Capture Registration details for Trading Activity.
•
Maintain RG23D Register.
•
Ensure Excise Duty per Unit to be constant figure on your Receipts as well Issue
Tax lines.
•
Match receipts quantity before making delivery.
•
Enter Manual entries into RG23D to update the physical quantity discrepancies in
the Book.
Trading Functionality 7-1
Major Features
•
Excise Registration details of Trading Organization: Provision has been provided
for the User to classify an organization location to be trading, in addition to the
capturing of their excise registration particulars. This will be applicable for all sub
inventories coming under trading organizations and user can also identify
individual sub inventories as trading.
•
Provision to capture user definable excise invoice numbers for trading
organization: User will have a provision to capture Excise department approved
numbers for Excise invoices being generated for shipments from these Trading
Organizations.
•
Tracking original excise invoice of receipt with the shipments from these trading
organizations: User will have a provision to associate original excise invoice
reference on the basis of LIFO or FIFO. There is a provision to specify the invoice
number at the transaction, so as to allow override with each shipment (at the time
of completing sale invoice, in the case of only AR installation) happening from
trading organization location.
•
Maintenance of RG23D Register: User will be able to maintain Register RG23D for
each organization location, which is identified as trading. The following
transactions are considered for the above register.
•
Print RG23D Register: Provision to print Register RG 23D has been provided.
•
Manual entries to register RG 23D: Provision has been made to add records
manually to register RG23D. User will not be able to update or delete the existing
records.
•
Stand Alone Accounts Receivables: Provision has been made to add, delete or
modify the tax lines after mapping of Receipts tax lines in the case of standalone AR
instance.
Match Receipts Localized Overview
This functionality is designed to support the excise related transactions for a trading
organization or location. If the organization or location is registered under Central
Excise rules as a Dealer of Depot, you can pass down the credit of duty involved in the
goods you are trading. The trading organization needs to track the duty involved in
excise goods and the same needs to be tracked at the time of receipt.
The Match receipts functionality allows the user to satisfy all requirements related to a
trading organization or location registered under the Central excise rules to pass on
excise credit to your customers. The excise duty tracked while receiving the goods in a
trading organization can be allowed as CENVAT credit for its customers. Before
7-2 Oracle Financials for India User Guide
confirming the shipment, the organization needs to allocate the excise duty involved
during receipt of the excisable goods. While shipping from the trading organization,
you are required to track the exact amount of duty paid by the original manufacturer
for passing down the credit under CENVAT procedures. This can be done through
match receipt for trading item screen. This Matching Receipts form provides the
Information regarding available receipts from which the delivery quantity can be
picked up. Once the receipt is matched then the Excise amount in the Fullfilled Order
delivery lines will be the Excise amount from Receipt tax line for the respective delivery
quantity. A new feature of Unmatch is provided which will enable the user to roll back
the matching already made in case of either wrong matching or need for splitting etc.
Major Features
•
Facility to pick up available receipts: You have an option to pick up any available
receipts to which delivery quantity can be matched.
•
Find Delivery Details for Matching: You can find the delivery lines for matching, by
giving Organization, Order Type, Customer name, customer number, Delivery id or
delivery detail id. Query can also be based on order number.
•
Automatic Matching: A check box is provided to enable you to auto match all the
delivery lines that satisfies the given inputs. This would match the selected delivery
lines to the available receipts on a FIFO basis.
•
Unmatching: You have an option of unmatching a delivery that is already matched
provided the same is not yet shipped. This unmatch can be done for a full delivery
or for a delivery detail line. On use of this feature, you can then split the delivery
detail line into multiple lines, backorder the same, rectify wrong matching etc.
Trading Sub inventory Location Set up
The Sub inventories or Warehouses registered as Trading Warehouses are defined as
'Trading' Sub Inventory Locations.
India Local Inventory - Setup - Organization - Subinventory Locations
As a part of Localization setup, the sub-inventories need to be associated with
Organization or Location combination. Excise related transactions and records would
get updated only for those sub inventories, which are identified as TRADING for
Trading organizations. By considering the transactions of a sub inventory, the check box
for bonded/traded needs to be enabled.
India Local Inventory - Set up - Organizations - SubInventory Locations
Trading Functionality 7-3
Field Description
Type
Action
Description
Header Level
Organization
Name/Location
(Required)
PICK HELP
The inventory organization name
and its respective Location will be
selected by the User from the LOV.
Line Level
SubInventory
(Required)
PICK HELP
The
User
can
select
the
Sub-inventory name from the LOV
Description
(Displayed)
The Description for the selected
Sub-Inventory will be displayed
here.
Bonded (Flag)
(Optional)
CHECK BOX
This field is Disabled for a Trading
Organization and Location.
Trading Flag
(Required)
CHECK BOX
For all Sub-inventories in a Trading
Organization/Location, this field
shall be CHECKED by default.
Trading Item Set Up
Items that are being used in a Trading Organization shall have specific Excise
requirements. In order to meet these requirements, the Item shall be defined with the
following flags in the India Items Classification screen.
Excise Flag - 'YES'
Trading Flag - 'YES'
The user can define templates, which can contain the item attributes that are common
across many items.
These templates can be attached to multiple items at one go. This provides lot of
flexibility to the user.
Optionally, the user can also define item attributes separately for an item.
Shipment Register Set Up
The Trading Shipping transactions shall be controlled with the following Register types.
The Shipping Order Types / Invoice Sources shall be assigned to the following Register
7-4 Oracle Financials for India User Guide
codes in the Trading Organization-Location from which the shipment takes place:
•
Trading Domestic with Excise
•
Trading Domestic without Excise
•
Trading Export with Excise
•
Trading Export without Excise
The Register types will be used to control the instances of RG23D register updation.
Transactions
Purchase Receipts / Returns
Purchase Receipts / Returns in a Trading Organization can be done in the same way as
it is done in a manufacturing organization. If the Item is defined as Excisable and
trading, the RG 23 D register shall be hit for the Receipts / Returns.
Based on the setup flag 'Excise in RG 23D ' in the Organization Additional Information
Definition, the Excise amount on Receipt shall be debited to the RG23 D account or the
Inventory account. By default , this flag is set to 'NO' and on delivery, if the Trading
Organization is an Average Costing organization, the Inventory Cost shall contain the
Excise Tax amount also. In the case of Standard Cost organizations, the Excise Tax
amount shall be debited to the Purchase Price Variance account.
Shipment - Receipts Matching
In a Trading Organization each Shipment can be matched to the Purchasing Receipts so
that the Excise Taxes could be passed on to the Customer. FIFO/LIFO method can be
followed by the dealer while delivering the goods from the godown /store-room. The
matching can be for shipment Lines or the Delivery itself.
Matching Receipts For Trading Item
This functionality is designed to support the excise related transactions for a trading
organization/location. If the organization/location is registered under Central Excise
rules as a Dealer of Depot, he can pass down the credit of duty involved in the goods
with which he is trading. The trading organization needs to track the duty involved in
excisable goods and the same need to be tracked at the time of receipt.
The excise duty tracked while receiving the goods in a trading organization can be
allowed as CENVAT credit for its customers. Before confirming the shipment, the
organization needs to allocate the excise duty involved at the time of receipt of the
excisable goods. While shipping from the trading organization, the user need to track
the exact amount of duty paid by the original manufacturer for passing down the credit
under CENVAT procedures. This can be done through match receipt for trading item
screen.
This Matching Receipts form provides the Information regarding available receipts
Trading Functionality 7-5
from which the delivery quantity can be picked up. Once the receipt is matched then
the Excise amount in the Fullfilled Order delivery lines will be replaced by the Excise
amount from Receipt tax line for the respective delivery quantity.
It may be noted that the basic line price charged in a trading organization may be or
may not be inclusive of the excise duty. If it is inclusive of excise duty , the excise duty
matched through match receipt screen should not be accounted for the receivables. User
needs to define adhoc taxes with excise type while creating the sales order and the taxes
towards excise duty need to be maintained as zero in the sales order. On matching the
exact excise duty will get updated as taxes. User need to take enough care not to attach
any precedence logic to excise type of taxes in this type of set up.
On completion of ship confirmation from a trading organization, the RG 23 D register
will get updated with the quantity matched.
Quantity matched could be unmatched before Shipment transaction is completed and
the 'India - Excise Invoice Generation Program' is run. This shall take care of the
Backordering scenarios and user mistakes while matching. However it is to be noted
that unmatching is not allowed once the delivery is shipped and Excise invoice
generations program is run.
In Oracle India Localization, navigate to the RG23 Register Entries India Localization
window as follows:
India Local Order Management - Shipments - Trading (India) - Match Receipts
You can find out the receipts available for an item by querying through Find Customer
Order Screen. The following are the fields in this Find Customer Order Screen.
Field
Description
Type
Action
Description
Match Type
(Required)
Match type field provides
two options 'Match' or
'Unmatch'. Match shall be
chosen
for
normal
matching transactions and
'Unmatch' in cases where
the
already
matched
transaction needs to be
reversed
before
the
Shipment is made. Please
note that the UNMATCH
feature can not be used
after
completing
the
Shipment transaction.
Customer Name
(Optional)
Customer Name can be
entered from the LOV.
7-6 Oracle Financials for India User Guide
Field
Description
Type
Action
Description
Customer
Number
(Displayed)
Customer Number will be
displayed here.
Delivery ID
(Optional)
Delivery ID may be
entered by the user from
LOV for which the
matching of receipt is
going to be done.
Delivery
ID
(Optional)
Delivery Detail ID may be entered by the
user from LOV for which the matching of
receipt is going to be done.
Order Number
(Required)
PICK HELP
Order Number must be entered by the user
from LOV for which the matching of receipt
is going to be done.
Line No
(Optional)
Line No. of an Order can be entered here.
Automatic
Matching
(Optional)
Check
If this flag is checked, the system shall
automatically match the Delivery detail
lines with the available Receipts to the
Subinventory based on a FIFO logic.
Clear
(Optional)
This button shall clear fields in the Find
window.
Detail
Trading Functionality 7-7
Field
Description
Type
Action
Description
Find / Auto /
Unmatch
(Required)
This button is used for directing the
Transaction in 3 different action paths
based on the values provided in the
MATCH
TYPE
and
'AUTOMATIC
MATCHING' fields:
If MATCH TYPE is MATCH and
'AUTOMATIC
MATCHING'
is
UNCHECKED, the RG23 D Register Entries
screen shall be opened for Delivery Detail
level matching.
If MATCH TYPE is MATCH and
'AUTOMATIC MATCHING' is CHECKED,
system shall match the Delivery lines
against available Receipts on FIFO basis.
If MATCH TYPE is 'UNMATCH', the
system shall rollback the matching
previously done against the DELIVERY.
Receipt for which the matching was done
earlier shall again be available for matching
for other deliveries. This feature is available
only if the DELIVERY is NOT SHIPPED
After the above find screen, the cursor will be in the RG23D Register entries. Here the
User has can match a respective receipt quantity in the following ways.
Automatic Matching
The System will automatically match the Receipt based on Matching method FIFO (First
In First Out) or LIFO (Last In First Out).
Manual Matching
The User can manually match the Receipts quantity by moving the cursor to the
respective receipts line. After matching receipts and save this screen, the User can view
the Issue tax Lines in which Excise amount will be replaced by the Excise amount from
Receipt tax line for the respective matched quantity.
RG23D Register entries Screen's field wise description and features are given for your
ready reference.
7-8 Oracle Financials for India User Guide
Field Description
Type
Action
Description
Header Level
Customer Name
(Displayed)
Customer
Name
displayed here.
Customer No
(Displayed)
Customer No will be displayed
here.
Order Number
(Displayed)
Order Number will be displayed
here.
Line No
(Displayed)
Line No. of an Order will be
displayed here.
Sub-Inventory
(Displayed)
Sub-Inventory name
displayed here.
Item
(Displayed)
Item in the respective line of an
order will be displayed here.
Released Quantity
(Displayed)
Released quantity from an order
will be displayed here.
Matched Quantity
Before matching this field will be
blank and after matching this
field will show the matched
quantity.
UOM
Displayed)
UOM of an item will be displayed
here.
Line level
Transaction Type
(Displayed)
Transaction type like Receipts
and Return will be displayed
here.
Supplier Invoice No.
(Displayed)
Supplier Invoice Number for a
particular
receipt
will
be
displayed here.
will
will
be
be
Trading Functionality 7-9
Field Description
Type
Action
Description
Quantity in Receipt
UOM
UOM
(Displayed)
UOM of the item in the Receipt
line will be displayed here.
Received
(Displayed)
Quantity received in a particular
Receipt will be displayed here.
Available
(Displayed)
Available Quantity in a particular
Receipt will be displayed here.
Apply
This represents the proposed
match quantity. This will be filled
by the system for a Release
Quantity if the User selected
Automatic Matching. The User
can manually enter number of
quantity also here for matching.
UOM
(Displayed)
UOM of the item in the Issue line
will be displayed here.
Available
(Displayed)
Available Quantity in a particular
Issue will be displayed here, this
is equivalent to Available receipt
quantity.
Apply
(Displayed)
This represents
quantity.
Receipt Number
(Displayed)
Receipt
Number
displayed here.
Receipt Date
(Displayed)
Receipt Date will be displayed
here.
BOE Number
(Displayed)
BOE Number will be displayed
here in the case of Imported
Receipt.
Quantity
UOM
in
Issue
7-10 Oracle Financials for India User Guide
the
will
match
be
Field Description
Type
Action
Description
Vendor
(Displayed)
Vendor Name will be displayed
here.
Duty Per Unit
(Displayed)
Excise Duty per unit as per
receipt line will be displayed
here.
Issue Tax Button
Through this button, the User can view the Issue Tax lines after saving the Matching
Screen wherein Excise amount will be replaced by the Excise amount from Receipt tax
line for the respective matched quantity.
User will be able to view the matched excise duty in this receipt. The actual zero adhoc
excise duty attached in the sales order will be over written with the matched excise
amount.
View Receipt Button
Through this button the user can view all matched orders against a particular Receipt.
Unmatching
The User can do un-matching of receipts by entering Zero quantity in the Apply
column, then the Available Receipt quantity will be reinstated. (Please note that this
feature is available only before saving and closing the form. In order to unmatch
already saved transactions, use the UNMATCH feature provided in the Find window).
View RG 23 D Screen
After Fulfilled Orders Delivery, the User can view the Issue transactions through
Manual RG 23D, then the User can Run AR interface and Auto Invoice in Receivables
Modules to generate Invoices.
Unmatching Receipts - For Trading Item
This functionality is specifically provided to rectify user errors at time of Matching of
receipts. However such delivery can be unmatched only if the same is not shipped.
Unmatch of Shipped deliveries is not possible as tax impact is already over.
Field Description
Type
Action
Description
Match Type
(Required)
PICK
This is an LOV showing options of
Match & Unmatch
Trading Functionality 7-11
Field Description
Type
Action
Description
Organization
(Required)
PICK
This shows a list of Trading
Organizations
based
on
Localization setup
Order Type
(Required)
PICK
This shows a list of Order Types
that are available.
Delivery ID
(Optional)
Delivery ID may be entered by the
user from LOV for which the
matching of receipt is already done
but not shipped.
Delivery Detail ID
(Optional)
Delivery Detail ID may be entered
by the user from LOV for which the
matching of receipt is done but not
shipped. Leaving this blank will
result in un-matching of all lines
pertaining to the given delivery.
Manual RG 23 D Entry
RG 23D Manual Entry is a view / entry form that can be used to view/enter the Manual
RG 23D transaction. It displays on query all the transactions that have an entry in the
RG 23 D register sorted on the Year & Serial Number. Each Trading inventory
organization is considered as Excise Unit. Thus, you need to specify the Organization
Name and Location both for querying & for making manual entries into the register.
Querying can be done based on certain fields on the Entry Block and also Transaction
Details block.
The Remarks column is editable for all the transactions & can be effectively used for
recording any comment to be made against specific Transactions.
India Local Order Management Setup Registers Manual RG23D Register Entry
The field wise description for the screen is given below.
Field Description
Type
Header Level
7-12 Oracle Financials for India User Guide
Action
Description
Field Description
Type
Action
Description
Organization
Required
PICK HELP
The User needs to enter Trading
inventory organization name
from the LOV for which he wants
view the RG23D entries.
Location
(Required)
PICK HELP
The User needs to enter Location
for the above Trading inventory
organization from the LOV for
which he wants view the RG23D
entries.
Transaction Type
(Required)
PICK HELP
The User needs to specify the
transaction type like Receipts,
Return to Vendor, Issue, Return
for which he wants view the
RG23D entries.
Item
(Required)
PICK HELP
The User needs to specify the Item
for which he wants view the
RG23D entries.
Line Level
The following information will be
displayed for a entered receipts
for selected item in a Trading
Organization Location.
SL.No
(Displayed)
System generated Serial Number
will be displayed here.
(Displayed)
Excise Invoice Number of the
Supplier entered in the Receipt
lines will be displayed here.
Date
(Displayed)
Date of the above Excise Invoice
of the Supplier will be displayed
here.
Bill of Entry Number
(Displayed)
Bill of Entry number for Import
receipts will be displayed here.
Supplier Name
(Displayed)
Name of the Supplier will be
displayed here.
Comm.
Number
Invoice
Trading Functionality 7-13
Field Description
Type
Action
Description
Supplier Address
(Displayed)
Supplier Address (Pay Site) will
be displayed here.
Transaction Quantity
(Displayed)
Quantity in the transaction
UOM will be displayed here.
Transaction UOM
(Displayed)
Transaction
UOM
displayed here.
Quantity Received
(Displayed)
Quantity transacted in Primary
UOM will be displayed here.
Primary UOM
(Displayed)
Primary UOM of the transacted
item will be displayed here.
Rate of Duty
(Displayed)
Rate of Duty will be displayed
here.
Duty per Unit
(Displayed)
Excise Duty per unit for a
particular
receipt
will
be
calculated and displayed here.
This is allowed to be changed for
a receipt if the same has not been
matched to any delivery.
Total Duty Amount
(Displayed)
Total Excise Duty amount for a
receipt will be displayed here.
This will get recalculated if there
is a change in Duty per Unit for
an unmatched receipt.
Balance quantity
(Displayed)
Balance available quantity after a
particular
receipts
will
be
displayed here.
Remarks
(Optional/Enter
able)
Remarks regarding a transaction
can be entered here.
will
Note: You can view the GL drilldown accounting entries using the
Show transactions button on the Tools menu of the Manual Entry form
7-14 Oracle Financials for India User Guide
be
Reports
RG23D Register Report
This Report gives the complete details of RG23 D Register as per Central Excise Act, for
an Item
Report Submission
Use the Request Reports others (OE & AR modules) form and enter India-RG23 D
Report in the Name field to submit the report.
Organization (Required, Default) PICK HELP
Enter A Organization, you wish to take the RG 23D Register Report for.
Location (Required, Default) PICK HELP
Enter a Location, you wish to take the RG 23D Register Report for.
Transaction From/To Date PICK HELP
India Localization allows the user to print selectively the transactions from a given date
on wards.
Inventory Item (Optional) PICK HELP
Enter a specific Item for which you want to take RG 23D, otherwise Report for all the
items will taken.
Report Headings
Report headings provide you with general information about the contents of the report.
Oracle lists information as given in the report format of RG RG23D Registers.
Column Headings
In the Receipt side
S.No
Serial Number for an Item in the Register will be reported
Supplier Invoice and BOE No.
Supplier Invoice (Excise Invoice) will be displayed here. If the Receipt is Import one,
then BOE Number for the Receipt will also be reported
Name and Address of the Supplier
Name and address of the supplier and his Excise Registration details will be reported
Quantity
Receipt Quantity will be reported
Rate of Duty
excise_duty_rate will be reported
Trading Functionality 7-15
Amount of duty per amount
Excise Duty per Unit will be reported
Total Amount of duty
Total amount of Excise duty on receipt will be reported
In the Issue side
Name and Address of the Customer (Consignee)
Name and address of the Customer if he is a consignee will be reported here and his
Excise Registration details will also be reported.
Name and Address of the Customer
Name and address of the Customer (Other than consignee) will be reported here and
his Excise Registration details will also be reported
Quantity
Issue Quantity will be reported
Amount of duty per amount
Excise Duty per Unit will be reported
Total Amount of duty
Total amount of Excise duty on receipt will be reported
Balance Quantity
Balance Quantity for an Item at the end of the report date will be displayed.
Quantity Remaining / Matched
Against a Receipt entry, the values of quantity available for matching against the
particular receipt and quantity already matched shall be shown in this column
7-16 Oracle Financials for India User Guide
8
India Local Projects
Projects Costing
Oracle Project Costing records and reports cost against a Project; and integrates with
other Oracle E-Business Suite, including Oracle Purchasing, Oracle Payables, Oracle
Inventory, Oracle Assets and Oracle General Ledger to account for costs. Costs reflected
for a project may flow from different modules like Oracle Purchasing and Oracle
Payables. These costs shown in Projects include non-recoverable portion of the India
Localization taxes. There are two dimensions to the information reflected in Oracle
Projects costing with respect to Purchasing and Payables Module.
•
Commitments
•
Actual Costs
Solution Flow
Non recoverable Financials For India Taxes in Projects Commitments
1.
Enter Requisition/Purchase Order with Project Related Information. Taxes default
and get calculated based on IL tax setups. There is no change in the tax defaulting
hierarchy provided by India Localization.
2.
You can view taxes by clicking Taxes on the localization Purchase Order.
Non-recoverable taxes are indicated by the Modvat Flag. An unchecked Modvat
Flag indicates a non-recoverable tax. Further, the destination type of the receipt also
determines recoverability.
3.
Approve the Purchase Order.
4.
Run the PRC: Update Project Summary Amounts for a Single Project concurrent to
view the commitments created in the Oracle Projects Module. Commitments in
Project Status Inquiry form include the NonRecoverable tax component. The
India Local Projects 8-1
Projects cost reflected in Project Raw Cost and Project Burdened Cost column are
inclusive of Item cost, and Financials for India Non Recoverable Taxes.
Note: Commitments view in projects also gets updated with
Financials for India Non recoverable taxes in case of Supplier
invoices matched to Purchase order, prior to interface to Projects. In
this case the tax lines appear as individual lines on the Project
status inquiry form.
Non-Recoverable Financials for India Taxes in Projects Costs
Costs Interfaced from Receipt or Invoice would be sent in as separate lines for the Item
cost and Non-recoverable tax component to Projects.
1.
Enter Purchase Order with Project Related Information.
2.
Enter Receipt for the Purchase Order. You can view taxes by clicking Taxes on the
localization receipt form.
3.
Non-recoverable taxes are indicated by way of the "Recoverable Flag" checkbox.
Further, as the destination type of this receipt is EXPENSE even the Central Excise
taxes are considered as non-recoverable as per the India Localization functionality.
Central Excise type of taxes is considered as recoverable only for Capital goods
when the destination type is EXPENSE. All the receipts to destination type
RECEIVING and INVENTORY are part of the Project Manufacturing transaction
flow and not the Project Costing transaction flow.
4.
Run the PRC: Interface Supplier Costs concurrent to import the actual costs from
Oracle Purchasing or Oracle Payables module to in the Oracle Projects module.
5.
On querying for the receipt in expenditure inquiry you would see the item cost as a
separate line and the total of all non-recoverable financials for India tax amounts on
the receipt as a separate line.
Note: Project costs include Financials for India Non recoverable
taxes interfaced from Supplier invoices matched to Purchase
order/Receipt In this case each non recoverable tax line appears as
individual lines on the Expenditure inquiry form.
Integrating with Purchasing
When you enter project-related transactions in Oracle Purchasing, you only need to
enter project information on the source document; either the requisition or the purchase
order. When you create purchase orders from requisitions using Oracle Purchasing
AutoCreate feature, the project information from the requisition is copied to the
8-2 Oracle Financials for India User Guide
purchase order. India Localization taxes on the purchase document will be
appropriately considered as Commitment Costs and Actual Costs in projects. The
process below describes how each purchase document is handled in integration with
India Localization taxes:
1.
Enter Requisitions
Enter project-related purchase requisitions using the Requisitions window in Oracle
Purchasing. Enter default project information in the Requisitions Preferences
window in the Project Information tab. This default information will be used to
populate requisition distribution lines you create during your current session.
The requisitions distribution line has a Project tab to enter project-related
information. A requisition can have a combination of project-related and
non-project-related distribution lines.
India Localization taxes will default on the requisition based on its 3-Way tax
defaulting mechanism. Non-recoverable taxes for project related distribution lines
will be included in the commitment amount for the Project.
2.
Using AutoCreate
When you automatically create purchase orders from project-related requisitions in
the AutoCreate Documents window, Oracle Purchasing copies the project
information and accounting information from the requisition to the purchase order.
You do not need to enter any additional project-related information on your
purchase order when you use this feature. For further information, see: AutoCreate
Documents Overview, Oracle Purchasing User's Guide.
You can change the project information on the purchase order that was copied from
the requisition; the project information on the requisition is not updated.
India Localization taxes will be copied from the requisition to the Purchase Order or
taxes are redefaulted in the Purchase Order. Non-recoverable taxes for project
related distribution lines would be included in the commitment amount for the
Project. If the project information is changed from Requisition to Purchase Order,
India Localization non-recoverable taxes will be included in the respective project
as Commitment cost.
3.
Enter Purchase Orders
If your company does not use online requisitions or the AutoCreate feature, enter
project-related information directly on your standard purchase orders using the
Purchase Orders screen in Oracle Purchasing.
When you use this window, you specify project-related information in the Project
tabbed region of the distribution line. Based on the project-related information
entered, the account information will be automatically created by the Account
Generator. For further information, see: Overview of Purchase Orders, Oracle
Purchasing User's Guide.
India Localization taxes will default on the Purchase Order based on its 3-Way tax
India Local Projects 8-3
defaulting mechanism. Non-recoverable taxes for project related distribution lines
will be included in the commitment amount for the Project.
4.
Enter Releases
Enter project-related releases against blanket purchase agreements and planned
purchase orders using the Enter Releases window in Oracle Purchasing. Specify if
the release distribution line is project-related. If it is project-related, you continue to
enter project information for the line. See: Entering Release Headers, Oracle
Purchasing User's Guide.
India Localization taxes will default on the Blanket Purchase Agreement and
Planned Purchase Order based on its 3-Way tax defaulting mechanism.
Non-recoverable taxes for project related distribution lines will be included in the
commitment amount for the Project.
5.
Recording Receipts and Delivery
You can track receipt and delivery of goods for project-related purchase orders
using the Receipts window in Oracle Purchasing. You can report the delivery of
purchased goods in your commitment reporting. Oracle Purchasing does not record
the received goods as delivered for your project until the goods are delivered and
assigned to a purchase order distribution line. See: Overview of Receipts, Oracle
Purchasing User's Guide.
When a purchase order line is flagged to accrue on receipt and the purchased goods
are delivered to an expense destination, you can interface receipt accrual accounting
entries from Oracle Purchasing to Oracle Projects as actual transactions. This allows
you to recognize the cost to your project in the period in which it is incurred rather
than in the period in which it is invoiced. For more information, see: Overview of
Receipt Accounting, Oracle Purchasing User's Guide, and Interface Supplier Costs,
Oracle Projects Fundamentals.
India Localization taxes on receipts are derived from the Purchase Orders. User has
the ability to modify the defaulted taxes at the time of making the receipt. You can
add, delete or modify taxes on the receipts. Further, user can modify amounts of
adhoc taxes as well. While interfacing costs from receipts to projects, India
Localization non-recoverable taxes on receipts are also interfaced as actual cost
transactions.
Note: Since the receipt is made to an expense destination, India
Localization functionality considers recoverable Central Excise
taxes (other than taxes on Capital Goods) as non-recoverable.
Requisition Adjustments
You can update project information on a requisition. If the requisition is included on a
purchase order before you update the project information, the purchase order is not
8-4 Oracle Financials for India User Guide
updated with the new project information. If the requisition line is included on a new
purchase order after you change the project information, Oracle Purchasing copies the
new project information to the new purchase order.
The Account Generator builds a new account number value when you change the
project information. The new project information is used in commitment reporting.
India Localization taxes will be included as commitment cost in the appropriate
projects.
Purchase Order Adjustments
You can update project information on a purchase order, even after it is approved and
invoiced. However, you cannot update project information if there has been any
accounting activity on the purchase order (for example, if it is encumbered, or if it is
accrued on receipt and the distribution has been received or billed). If the purchase
order is invoiced before you update the project information, the invoice is not updated
with the new project information. If the purchase order line is invoiced on a new
invoice after you change the project information, Oracle Payables copies the new project
information to the new invoice.
The Account Generator builds a new account number when you change the project
information. The new project information is used in commitment reporting.
India Localization taxes will be included as commitment cost in the appropriate
projects.
Integrating with Payables
When you match an invoice to a purchase order or receipt in Oracle Payables, the
project information from the purchase order or receipt is copied to the invoice. When
you enter new project-related invoices in Oracle Payables, you only need to enter
project information on the source document, the invoice. If you use distribution sets
with project information, Oracle Payables automatically supplies project information for
your supplier invoice distribution lines.
Matching Invoices
If you use Oracle Purchasing and have already associated project-related information to
a purchase order, and you are matching an invoice to a purchase order or receipt using
the Invoices windows instead of manually creating invoice distribution lines, Oracle
Payables automatically copies the project information from the purchase order or
receipt to the invoice.
Note: You cannot change the project information that is copied from the
purchase order to the invoice.
India Localization Taxes on Payables Invoice are interfaced based on matching to either
Receipt or Purchase Order. In case of non-recoverable India Localization taxes, the
India Local Projects 8-5
Projects details will be copied from the parent Item line in the Invoice Distributions.
These non-recoverable taxes will be interfaced to Project Costing module as separate
cost lines. From India Localization perspective, you must ensure the following:
•
When a receipt is made, Payables invoice should always be matched to the receipt.
•
When a receipt is made for the Purchase Order, the receipt should be interfaced to
Project Costing module as Supplier Cost and not the Supplier Payables Invoice (this
is controlled by way of parameter to concurrent program – PRC: Interface Supplier
Costs to Projects.
•
Third party taxes on receipts are not interfaced to Payables Invoice. To interface
third party taxes (non-recoverable) to Project Costing, receipts should be interfaced
to Project Costing module as Supplier Cost.
•
Customs taxes on receipts are not interfaced to Payables Invoice. To interface
Customs taxes (non-recoverable) to Project Costing, receipts should be interfaced to
Project Costing module as Supplier Cost.
Entering Invoices
You can enter project-related invoices directly in the Invoices windows in Oracle
Payables. You can enter project-related information in the Invoices window, which will
default to all distributions you enter for the invoice. These values can be overridden.
You also enter project-related information in the Distributions window. You can create
a folder with project-related fields to be used for entering information. An invoice can
have both project-related and non-project-related distribution lines. See: Entering
Invoices Overview, Oracle Payables User Guide.
Note: You can also import through the Payables Open Interface tables
projects-related invoices from the Invoice Gateway and other systems.
Currently, India Localization does not support taxes to be entered on Payables Invoices
directly. Users should use Purchase Order or Receipt matched Payables Invoices for the
transactions.
Supplier Invoice Adjustments in Payables
You can perform supplier invoice adjustments in Oracle Payables at any stage in the
process flow.
Adjusting project information for matched invoices
If you have matched an invoice to a purchase order, you cannot directly change any of
the project information copied from the purchase order. You may encounter cases in
which you want to change the project information; in particular, you may want to
change the expenditure item date that was copied from the purchase order, because the
expenditure item date on the purchase order was not maintained.
8-6 Oracle Financials for India User Guide
If you want to change the project information in this case, there are two ways of making
the change.
You can reverse the matching distribution line from the purchase order in the
Distributions window in Oracle Payables, change the purchase order project
information in Oracle Purchasing, and match the invoice to the purchase order again.
India Localization tax distributions (for non-recoverable) tax, derive the project
information from the parent line distribution. If you wish to make any changes in the
project information for parent distribution, please make sure that similar adjustment is
carried out on the related India Localization tax distribution in order to achieve correct
project cost.
Adjusting manually entered, unposted invoices
You can directly change any or all of the project information before an invoice is posted.
The Account Generator derives a new account number based on the new project
information that you enter. India Localization does not support taxes on manually
entered payables invoices.
Adjusting manually entered, posted invoices
You cannot directly change any project information on a posted invoice. You must
reverse the distribution line and create a new distribution line with the new project
information using the Distributions window in Oracle Payables. India Localization does
not support taxes on manually entered Payables invoices.
Interfacing Adjustment Lines to Oracle Projects
If the original invoice distribution line that was reversed was not yet interfaced to
Oracle Projects, the Interface Supplier Invoices from Payables process does not interface
the original or reversing items that are included on the same invoice, to Oracle Projects.
These items are marked as net zero adjustment lines that are not to be interfaced to
Oracle Projects. The new line with the correct project information is interfaced to Oracle
Projects.
India Localization tax distribution (for non-recoverable tax) derives the project
information from the parent line distribution. If you wish to make any changes in the
project information for parent distribution, please make sure that similar adjustment is
carried out on the related India Localization tax distribution to achieve correct project
cost.
Supplier Invoice Adjustments in Oracle Projects
You can perform the following adjustments for supplier invoices in Oracle Projects:
•
Transfer between projects/tasks
•
Split expenditure item
•
Adjust supplier invoice expenditure items
India Local Projects 8-7
•
Enter a miscellaneous pre-approved expenditure item to adjust the related discount
amounts
•
Reclassify item as billable or non-billable
•
Reclassify item as capitalizable or non-capitalizable
•
Edit comment
•
Hold or Release from Billing
Project users can perform these adjustments in Oracle Projects because the actions do
not change the amount of the invoice that is processed in Oracle Payables. These
adjustment actions change the project information of the supplier invoice item, which is
used in Oracle Projects processing.
After you have made adjustments to supplier invoice items, you must send the
adjustment information back to Oracle Payables so the Payables distribution lines
match what is recorded in Oracle Projects. Oracle Payables will interface adjustments
that affect the GL account number to Oracle General Ledger. You run the following
processes in Oracle Projects for supplier invoice adjustments:
•
PRC: Distribute Supplier Invoice Adjustment Costs
•
PRC: Interface Supplier Invoice Adjustment Costs to Payables
If you need to change the invoice amount, supplier, or expenditure type, organization,
or item date for a supplier invoice line, reverse the line and create a new line in Oracle
Payables. For further information, see: Adjusting Project Information for Matched
Invoices, Oracle Projects User's Guide.
Restrictions to Supplier Costs Adjustments
Adjustments to supplier costs in Oracle Projects must adhere to the specific business
rules for supplier invoices and receipt accruals.
Supplier Invoices
When Projects is integrated with Payables, you cannot adjust supplier invoices (either in
Oracle Projects or in Oracle Payables) if the invoice is:
•
Cancelled: When you cancel an invoice in Payables, reversing distribution lines are
created for each distribution line, and the invoice amount is set to zero. The invoice
status is set to Cancelled, and its distribution lines are posted to GL the next time
the Transfer to General Ledger program is run in Payables. When an invoice has a
status of Cancelled, it cannot be adjusted.
•
Paid: If any of the following conditions apply:
•
The Payables setup option Allow Adjustments to Paid Invoices is disabled.
8-8 Oracle Financials for India User Guide
Oracle Payables provides a system-level control to prevent users from adjusting
paid invoices. If you want to allow adjustments to paid invoices, enable the
Allow Adjustments to Paid Invoices setup option in the Payables Options
window.
•
You are using the Prorate Expense or Prorate Tax discount distribution method
Oracle Payables does not allow adjustments to paid invoices if a prorated
discount distribution method is used.
•
You are using cash basis accounting.
•
Prepaid, either fully or partially.
•
Selected for payment.
Note: You cannot adjust an invoice selected for payment until the
Confirm Payment Batch action has been performed.
Receipt Accruals
You cannot adjust the item in Oracle Projects when the item is interfaced from Oracle
Purchasing. If the invoice is matched to accrue on receipt purchase order line and the
invoice line (rather than the purchase order receipt) is interfaced, then the invoice line
can be adjusted in Oracle Projects.
India Localization tax distributions are interfaced to Project Costing module as separate
expenditure line items. User should not make any modifications to these expenditure
lines and interface them back to Oracle Payables module.
Integrating with Inventory
You can perform inventory transactions related to projects – such as Issue to Projects,
Issue from Projects etc. This is achieved by checking the "Project" check box at the time
of defining User Inventory Transaction Types. These Inventory transactions related to
Projects are also considered for appropriate quantity register update as per India
Localization functionality. For e.g. Issue to Project inventory transaction for a raw
material item will update the RG 23 Part I register, Issue to Project inventory transaction
for a finished good item will update the RG I register.
India Local Projects Billing
This section provides an overview and details of each step involved in completion of
setups required for India Localization support for Project Billing solution.
•
Oracle Project Billing Implementation Checklists, Oracle Projects Implementation
Guide.
India Local Projects 8-9
•
Tax Defaults and Preferences setup
Setting Up Projects Billing Tax Defaults and Preferences
This setup determines the tax defaulting hierarchy to be used for defaulting tax
categories on Projects related invoices. You can define tax defaulting hierarchy for each
Distribution Rule used in Oracle Project Billing. Within the Distribution Rule, you can
define tax defaulting hierarchy for Event Type, Project, Expenditure Type and
Customer or Customer Site.
Tax defaults and preferences for Project Billing is setup in a new user interface called
Tax Defaults. To access it, login with India Local Project Billing responsibility and
navigate to India Local Tax Setup under Setup.
Field Description
Description
Preferences Tab
Use this tab region to define the tax defaulting
hierarchy preference for Distribution Rule and
Context Name.
Distribution Rule
This will display the distribution rules as per
Project Billing Setup.
Context Name
This will display the following context names:
•
Event Type
•
Project
•
Expenditure Type
•
Customer/Site
Define the preference number for each of the
context name. This preference number will
determine the hierarchy of tax defaulting to be
used.
8-10 Oracle Financials for India User Guide
Field Description
Description
Preferences
Enter Preference number. You can enter any
unique number for a combination of
Distribution Rule and Context Name. This
preference number will determine the tax
defaulting hierarchy.
For instance, consider the following setup:
•
Event Type = 1
•
Project = 2
•
Expenditure Type = 3
•
Customer/Site = 4
Tax Category defined in the Context Tab
Region of the form for the Event Type in the
invoice will take highest precedence for tax
defaulting. If the tax category is not setup for
Event Type, then the tax category at the
Project level will be defaulted in the invoice.
Header Section
Contexts Tab
Use this tab region to define the tax categories
to be used for each of these context names:
•
Event Type
•
Project
•
Expenditure Type
•
Customer/Site
India Local Projects 8-11
Field Description
Description
Context Name
•
Event Type
•
Project
•
Expenditure Type
•
Customer/Site
You can enter the above context names and
query all the context values in the lines
section.
Default Context Name
Use this Default button to query the default
context name.
Tax Category
LoV contains all the defined tax categories.
Default Tax Category
If you select this radio button the Tax
Category will be assigned to all the context
values in the lines section where the tax
category is empty. This will not override the
current tax categories for any of the context
values.
All, Override All Tax Categories
If you select this radio button the Tax
Category will be assigned to all the context
values in the lines section. This will override
the current tax categories for any of the
context values.
Lines Section
Context Name
•
Event Type
•
Project
•
Expenditure Type
•
Customer/Site
Pick the appropriate context name for which
you want to assign a tax category.
8-12 Oracle Financials for India User Guide
Field Description
Description
Context Value
LOV contains values based on the context
name selected.
For e.g. If the Event Type context name is
selected, then all the event types as per Oracle
Project Billing setup will be displayed here.
Pick the appropriate Context Value for which
you want to assign a tax category.
Customer Site
LOV contains customer site for the customer
selected as the Context Value.
This LOV is available only if Context Name is
Customer/Site.
Tax Category
LOV contains the tax categories defined.
Pick the appropriate tax category you wish to
use as the default tax category for the selected
Context Value.
Enter events or expenditures and distribute costs in Oracle Projects
For related information, see: Expenditures, Oracle Project Costing User Guide.
Generate draft revenue
Generate draft revenue wherever required. For more information, see: Processing
Adjustments, Oracle Project Costing User Guide.
Generate Draft Invoices
Generate draft invoice using the Oracle Projects Billing concurrent program:
•
PRC: Generate Draft Invoices for Single Project, or
•
PRC: Generate Draft Invoices for Multiple Projects
This process will calculate and default India taxes on the India Draft Invoice Screen. The
tax defaulting will take place based on the setup created. See Setting Up Projects Billing
Tax Defaults and Preferences, for further information.
Invoice - India screen can be viewed from a separate menu option or from View > Zoom
on the base Projects draft invoice screen. Login with India Local Projects Billing
India Local Projects 8-13
responsibility and navigate to Oracle Projects > Billing > Invoice Review > Find Invoices
> Invoice Summary > Tools > India Invoice. In the Find Invoices screen, query your
required invoices.
Field Description
Description
Projects Region
Project Number
Enter the project number by which you want
to query the invoices.
Project Name
Enter the project name by which you want to
query the invoices.
Invoices Region
Invoice Number
Enter the invoice number by which you want
to query the invoices.
Invoice Status
Enter the invoice status by which you want to
query the invoices.
Creation Date
Enter the creation date by which you want to
query the invoices.
Customers
Customer Number
Enter the customer number by which you
want to query the invoices.
Customer Name
Enter the customer name by which you want
to query the invoices.
Based on the selected query criteria the invoices will be queried and displayed in the
Invoice Review screen.
Field Description
Description
Draft Invoice Area
Number
This field will display the invoice number.
8-14 Oracle Financials for India User Guide
Field Description
Description
Status
This field will display the invoice status.
Creation Date
This field will display the invoice creation
date.
Customer Area
Number
This field will display the customer number
related to the invoice.
Name
This field will display the customer name
related to the invoice.
Amount
This field will display the invoice amount.
Tax Amount
This field will display the invoice tax amount.
Currency
This field will display the invoice currency.
Taxes
This field will indicate if there is any tax
defaulted for this invoice.
Click Lines to display the invoice lines.
Field Description
Description
Invoice Region
Draft Invoice
This field displays the Invoice number.
Creation Date
This field displays the creation date for the
Invoice.
Invoice Status
This field displays the invoice status for the
Invoice.
Amount
This field displays the invoice amount for the
Invoice.
India Local Projects 8-15
Field Description
Description
Tax Amount
This field displays the tax amount for the
Invoice.
Currency
This field displays the currency for the
Invoice.
Project Name
This field displays the Project name for the
Invoice.
Project Number
This field displays the Project number for the
Invoice
Customer Name
This field displays the Customer name for the
Invoice.
Customer Number
This field displays the Customer number for
the Invoice.
Organization
Select the Inventory Organization for which
you wish to update the Central Excise and
Value Added Tax Registers
Note: Selecting Inventory Organization
and Location is mandatory in this form.
Organization and Location selected here
will be used for updating the Central
Excise and Value Added Tax registers.
User will not be able to close this form
unless Inventory Organization and
Location is selected.
8-16 Oracle Financials for India User Guide
Field Description
Description
Location
Select the Location related to the Inventory
Organization for which you wish to update
the Central Excise and Value Added Tax
Registers.
Note: Selecting Inventory Organization
and Location is mandatory in this form.
Organization and Location selected here
will be used for updating the Central
Excise and Value Added Tax registers.
User will not be able to close this form
unless Inventory Organization and
Location is selected.
Register details Region
Register Details Region will not display any
values until the Projects Invoice is released.
Draft Invoice generated in projects, this
invoice is approved. User can modify any tax
details after approval of the invoice as well.
All the tax details will be frozen once the
Invoice is released. Release of Invoice will also
generate Excise and VAT Invoices. This will
perform Central Excise and VAT Accounting
and update the respective Central Excise
Register and VAT repository as well.
Note: Project Invoices do not have any link
to items. Hence the quantity registers will
not be updated. You should make manual
entries for the required quantity register
updates.
Excise Invoice
This field will display the excise invoice
number generated related to this Project
Invoice.
Excise Invoice Date
This field will display the excise invoice date
related to this Project Invoice.
Excise Register
This field will display the excise register
updated related to this Project Invoice. This
register relates to the utilization of excise.
India Local Projects 8-17
Field Description
Description
VAT Invoice
This field will display the VAT invoice
number generated related to this Project
Invoice.
VAT Invoice Date
This field will display the VAT invoice date
related to this Project Invoice.
Lines Section
Field Name
•
Tax Category
•
Service Type
You can use this option to default the tax
category on the invoice lines.
Default Value
LOV contains the values of tax category or
service type, based on the Field Name
selected.
Default for all the record
If you select this check box then the default
values will be inserted for all the lines. If you
leave this check box unchecked, then values
will be inserted only for those lines where the
values are NULL.
Default
Use this button to default the values of Tax
Category or Service Type based on Field
Name selected.
Line Number
This field displays the line number for the
invoice line.
Description
This field displays the description for the
invoice line.
Line Amount
This field displays the line amount for the
invoice line.
Tax Amount
This field displays the line tax amount for the
invoice line.
8-18 Oracle Financials for India User Guide
Field Description
Description
Tax Category
You can select a tax category here. This will
override the tax category defaulted for the
invoice line.
Service Type
Select the Service Type to be used for the
invoice line.
Click Taxes to view taxes for the line.
Field Description
Description
Header Section
Application
This field will display Projects as default
value.
Document Type
This field will display
PROJECT_DRAFT_INVOICE as default value.
Document Number
This field will display Document Number.
Document Line Number
This field will display Document Line
number.
Line Amount
This field will display the Line amount.
Lines Section
Line No
This field will display Tax Line number.
Tax Name
You can delete the tax line. You can also add a
tax line by clicking on the next line.
Tax Type
This field will display Tax Type related to the
line.
Precedences 1-10
This field will display the precedences (from 1
to 10) for this tax line.
India Local Projects 8-19
Tax Rate
This field will display Tax Rate for this tax
line.
UOM
This field will display UOM for this tax line,
only if the tax is UOM based.
Qty Rate
You can enter the quantity rate for this tax
line. This will display only if the tax is UOM
based.
Tax Amount
This field will display Tax Amount for this tax
line.
Note: You can view the GL Drilldown Accounting lines by clicking the
Show Transactions button on the Tools menu in Invoice Review India
Localization form.
The Invoice - India form with localization tax details can also be viewed from the Tools
special menu option on the Oracle Project Billing Invoice Review form.
Approve and release the invoice so that the invoice can be imported into Oracle
Receivables.
Note: Once the invoice is released, none of the tax information can be
modified.
Run the PRC: Interface Invoices to Receivables process to interface the invoices to
Oracle Receivables and run AutoInvoice program to import the invoice into Oracle
Receivables.
You must run the India - Import Projects Taxes to Receivables program to import India
Localization taxes to Oracle Receivables. You can view the India Local taxes in
Transactions Localized form after running the program.
Service Tax repository updates take place after performing these steps:
1.
Apply receipt to the projects invoice with service taxes in Receivables (after running
the India Import Project Taxes to Receivables.)
2.
Run the India Service tax processing concurrent program.
Run the tie back to receivables process of Oracle Projects to complete the billing cycle
8-20 Oracle Financials for India User Guide
Credit Memos and Foreign Currency Invoices
Credit Memos
For Invoices with "Accepted in Receivables" Status, write off or cancellation can be
done. This generates a new draft invoice with negative amounts, which has negative
India Local taxes. A credit memo is generated in Receivables for such write-offs and
cancellations. Taxes are inherited from the parent invoice and you must not make any
modifications to these taxes. Any such modification performed will create
inconsistencies in Original Invoice taxes and Credit Memo taxes. All the processes
described above are applicable for the negative draft invoice as well.
Foreign Currency Invoices
For foreign currency invoices in unapproved status, changes may be made to the
exchange rate or currency. India taxes will be recalculated when such changes are
made.
India Local Projects 8-21
9
India Local iProcurement
This chapter covers the following topics:
•
India Local iProcurement Overview
•
Processing iProcurement Transactions
•
Requisitions
•
Purchase Orders
•
Receiving
•
Reports
India Local iProcurement Overview
IL support for iProcurement satisfies all tax needs of corporate requestors by providing
tax links in existing base iProcurement transactions. Tax Codes defined in India
Localization setups can be used in iProcurement transactions. Taxes get defaulted on
iProcurement Requisitions, Receipts including ISO Receipts, Returns and Receipts
Correction transactions based on the India tax defaulting hierarchy. These taxes can be
viewed or modified based on the user access authorization assigned to you.
Tax calculation and tax accounting operations available in India Local Purchasing are
also applicable to iProcurement. You can view accounting entries passed for
iProcurement Receiving transactions using the IL forms. In case of Excise and Value
Added Tax (VAT) type of taxes, CENVAT and VAT recovery claim can be done using
India Localization forms. Excise registers and VAT repository gets updated
appropriately on completion of CENVAT and VAT claim process.
IL support to iProcurement also facilitates application of Bill of Entry (BOE) payments
to Receipts created in iProcurement. The Receipt can be fetched in the Receipt Localized
form for application of Customs Duty against the advance BOE payment made to the
authority.
India Local iProcurement 9-1
Major Features
•
User Authorization for Tax Review: Only authorized users are allowed to modify
sensitive tax information on iProcurement Requisitions and Receipts.
•
Defaulting Taxes to iProcurement Requisitions: For Items that attract Localization
Taxes, Taxes will be defaulted on the iProcurement Web UI when a Requisition is
created. These taxes will be defaulted based on the Tax Defaulting Rules. Taxes
would be defaulted automatically based on Item Category assigned to the Supplier
– Supplier Site; Supplier – Null Site or based on the Item Class assigned to the Tax
Category for the Supplier. Taxes applicable to an Agreement shall be defaulted on
shopping a specific item attached to a Blanket Purchase Agreement / Contract. In
case of Non-Catalog Requests, taxes need to be added manually as tax defaulting
mechanism in IL is available only to items with Inventory Setups.
•
Manual Changes to Defaulted Taxes to iProcurement Requisitions: Taxes
defaulted during iProcurement Requisition can be modified manually in case of a
need, depending on your Authorization. New taxes can be added or existing taxes
modified or deleted based on your Authorization levels. You can define or modify
precedence logic for calculation of Tax Base Amount on which the Tax Rate would
be applied. The Tax Base Amount can either be the line amount or line amount
including other taxes calculated for the transaction.
•
Taxes Applicable at the Time of Receipt: When material is received against
Requisitions, the taxes defined at the PO level get defaulted proportional to the
quantity received. You can modify the taxes defaulted on Receipts based on your
Authorization. Localization provides the functionality to modify the taxes at the
time of receipt on completion of base iProcurement Receipt. Tax changes are not
allowed once you commit the tax changes and initiates the tax accounting process.
But taxes amounts are displayed against each receipt line to enable viewing.
•
CENVAT and VAT claims: CENVAT and VAT claims can be made for the
iProcurement Receipt using 'MODVAT on Receipts India' and 'VAT-Tax Claim'
forms respectively. All India tax inputs provided in iProcurement shall be fetched
to the receipt form automatically.
•
Application of Bill of Entry (BOE) at the Time of Receipt: Provision to apply the
BOE to the receipt is provided similar to CENVAT and VAT claims. You need to
navigate to the IL Receipt form to identify and apply the BOE payment against the
particular Receipt. The Bill of Entry can only be applied against the customs duty
type of taxes (i.e. Basic, Counter veiling Duty and Additional Customs Duty)
attached to the iProcurement Receipt.
•
Advance Shipment Notice (ASN) or Internal Sales Order (ISO) Receipts: Oracle
iProcurement supports multiple receipts against In-transit Shipments (ASN
shipments and ISO receipts). IL only supports creation of single receipt against an
9-2 Oracle Financials for India User Guide
ASN / ISO. IL support to iProcurement defaults India taxes on these shipments on
receiving.
•
Receipt Corrections: iProcurement provides the functionality of receipt corrections.
On performing receipt corrections to receipts in the base iProcurement application,
corresponding modifications are made to the Cenvat or VAT or Tax costing entries
as these taxes have already been processed in India Localization.
Processing iProcurement Transactions
User Authorizations
A new profile name specific to iProcurement for India taxes is added to System Profile
Values to restrict tax modification and entry. Authority to modify taxes in iProcurement
is controlled by 'JAIN:Access iProcurement Tax information'. The default value for this
profile is set to 'NO' implying No Access to modify India taxes during the iProcurement
process flows. System Administrators should set the profile to each iProcurement user
with appropriate values to ensure the proper user authorization levels.
iProcurement Transaction Flow
Oracle iProcurement module handles limited functions of procure to pay cycle. You
have to switch between the forms and the self-service applications (SSWA) to complete
the procurement function. You should note that any changes made in the India taxes
either in Forms or SSWA would get reflected in the other immediately.
The iProcurement process flow:
1.
Purchase Requisitions in SSWA
2.
Auto Create Purchase Order in forms
3.
Approve the Purchase Order in forms
4.
Receipts or correction in SSWA
5.
Apply BOE in forms or Accounting in SSWA
6.
If you applied BOE, proceed to claim CENVAT in forms. If you chose accounting,
proceed to update item cost for NR taxes
7.
After claiming CENVAT, make register or accounting updates in forms
8.
Claim VAT
9.
Make accounting or repository update
India Local iProcurement 9-3
10. Proceed to Returns
Requisitions
Oracle iProcurement provides following functionality in requisitions:
•
Reviewing Requisitions
•
Creation of Requisition – Searching and adding items (from local or supplier
catalogs) to the shopping cart can create Requisitions. On checking out, system
creates a requisition using the items added to the shopping cart.
•
Cancellation or Changing existing Requisition
Requisition Review
In the Requisition Review flow, India Localization tax button or links are made
available in the following pages for authorized users against individual Requisition
lines:
•
My Requisitions page: Navigate to Indial Local iProcrement > Shops > Stores.
•
Requisitions Summary page: Navigate to India Local iProcurement > Requisitions >
Requisitions.
•
Requisitions Lines page: Navigate to India Local iProcurement > Requisitions > Drill
Down on Requisition Number.
Clicking these links, will display the India Localization Taxes for Requisitions page with
the corresponding tax details.
Note: In the Requisition Review flow, tax details page will be displayed
in View Only mode.
Requisition Creation
In the requisition creation flow, India Localization Taxes can be added during the check
out process in the Checkout: Requisition Information page. Navigate to India Local
iProcurement > Shop > Stores > Checkout: Requisition information. Click View/Update
India taxes to navigate to the Oracle Financials for India Tax details page. India
Localization Taxes page lets you add India Taxes with desired precedence for
calculation. Taxes are defaulted automatically when Item or Tax categories are mapped
to the Supplier, Supplier Site or Item Class. Apart from the defaulted taxes, you can add
new tax lines through Add New Tax. You can also option to delete a particular tax line
that is not required. Provision to modify the defaulted taxes is available only to
9-4 Oracle Financials for India User Guide
Authorized Users.
Note: Authority to modify taxes is based on the User Profile Options
assigned to you. For more details on User Profile Options refer User
Authorization, page 9-3.
Whenever India Local Taxes are applicable, Taxable field should
always be set to 'NO' in the Billing section of Requisition Information
page.
India Localization taxes can also be viewed and edited in the Checkout: Review
Approver List' page during the Checkout process. Navigate to India Local iProcurement
> Shop > Stores > Checkout: Review Approver List.
Requisition Review and Submit
In the 'Checkout: Review and Submit Requisition' page during the Checkout flow,
Localization taxes are displayed against each line item of the requisition with a facility
to drill down to the detailed view. Taxes can be modified at this stage also depending
on your user authorization. No further modifications are allowed on completion of
Requisition checkout as the status is updated to 'Approved'. However you can view
India tax amounts and the Tax details in the Requisitions Lines page. Total India tax
amount is displayed for each requisition line in the Printable Page provided in
'Checkout: Review and Submit Requisition'. Navigate to India Local iProcurement >
Shop > Stores > Checkout: Review and Submit Requisition.
Requisition Change or Cancellation
Oracle iProcurement provides facility to Change or Cancel the approved Requisitions.
When Requisitions quantities are changed in iProcurement, all India Taxes get
recalculated based on the revised quantity automatically. In case of Cancellation of
Requisitions, India Taxes attached to the cancelled requisition are also cancelled
simultaneously.
Purchase Orders
Purchase Orders can be auto-created based on the Purchase Requisitions created in
iProcurement. The Taxes provided in the Requisition gets defaulted to the Purchase
order automatically. You can modify these taxes using the IL Purchase Order form.
Viewing Purchase Order Details
Navigate to India Local iProcurement > Requisitions > Requisition Summary - Order
Link. Oracle iProcurement provides links to view details of Purchase Orders created
using iProcurement Requisition Summary page. India Localization tax links are also
made available in the Purchase Order details page. India Localization tax amount and
India Local iProcurement 9-5
details will be displayed in a view only mode for each purchase order line in this link
page. You can navigate to the Purchase Order India Tax details page by clicking these
links available in the Requisition summary page.
Purchase Order Change Requests
Navigate to India Local iProcurement > Requisitions > Requisition Summary > Change
Requisition. Changes can be made to Requisitions on approving the Purchase Order
created by submitting an iProcurement Requisition Change Request. The Change
Request page accepts the modifications made by you and highlights the changes by
indicating both Original and Changed values before Submission. In case of multiple
changes, all modifications made to the requisition are displayed with appropriate icons
to identify the last updated values.
Approving Purchase Order Changes
Navigate to India Local iProcurement > Requisitions > Notifications > Open Change
Requisition Notification. Authorized Approver can Approve, Reject or Reassign the
submitted Change Request by opening the appropriate Notification.
On Approval, all changes made to the Requisition are effected to the PO automatically.
Existing India Localization functionality ensures that corresponding changes are done
to related tax lines based on the changes affected to the Requisition.
On Rejection, changes made to the Requisition are deleted without affecting the
Purchase Order details. Original Taxes that were calculated remain unaffected.
Receiving
Oracle iProcurement has following functionality in receiving:
•
Create receipts – Users can create receipts against orders in Oracle iProcurement.
For an order to appear in the receiving module it must have a receipt routing of
Direct Delivery (cannot create receipts against orders with a receipt routing of
Standard or Inspection). It is also possible to receive against In transit Shipments
(ASN shipments and ISO receipts).
•
Create Returns
•
Perform Corrections
Receipts Creation
Navigate to India Local iProcurement > Receiving > Requisition to Receive > Receive. In
the iProcurement receipt process flow, India tax entry or update interface will be
available to you, depending on your User Authorization, after the base item receiving
details are entered and the receipt process is completed. India taxes can be viewed or
9-6 Oracle Financials for India User Guide
updated using View/Update India taxes link available against each receipt line on
confirming a base iProcurement receipt. Similar to Requisitions, Taxes are defaulted
automatically based on the India Tax Defaulting Hierarchy – from Purchase Order as in
the case of normal receipts created using the form-based functionality.
Navigate to India Local iProcurement > Receiving > Requisition to Receive > View/
Update India Tax to open the India Tax page. You can add new tax lines and delete the
defaulted taxes when not relevant. This page allows only Authorized Users to do
receipt tax modification, particularly to add third party taxes, Supplier Name and
Supplier Site depending on Organization level parameter Allow Tax change on Receipts
and User Authorization. It also facilitates modification of tax precedence.
On completion of modification, the taxes can be recalculated and saved. Changed made
to the India taxes can also be ignored when not necessary. This action should however
be done before saving the changes. On Completion of the Receipt, accounting entries
and costing for all non-recoverable taxes gets effected through India Local concurrent
program 'India Receiving Transaction Processor' which is automatically launched on
completion of the above mentioned web process.
Note: You must note the following in case of an iProcurement Receipt:
•
CENVAT and VAT Claim need to be done using the existing India
Localization forms as per the existing IL processes.
•
BOE application process needs to be done separately in the BOE
application form available in IL Receipts after the receipt is created
in the iProcurement Web process.
Advanced Shipping Notice and Advanced Shipping Billing Notice
Oracle iProcurement supports Receiving based on ASN/ASBN created from the
iSupplier portal. Navigate to India Local iProcurement > Receive Items. You can receive
items referring the ASN/ASBN Shipment Number created by the supplier in the
supplier portal. The shipment number is defaulted against the Order with a facility to
view the ASN/ASBN details.
If the ASBN is created using the India Localization iSupplier solution, India
Localization taxes can be assigned to the ASBN. When receipt is created in
iProcurement using such an ASBN number, taxes attached to the ASBN are defaulted to
the receipt instead of directly from the Purchase Order.
Note: You should note the following in case of ASN / ASBN receipts
•
The referred ASN/ASBN should be in 'PROCESSED' status in
iSupplier. To make a receipt of the ASN/ASBN in India Local
iProcurement you should run the 'RECEIVING TRANSACTION
India Local iProcurement 9-7
PROCESSOR' concurrent in Forms.
•
Taxes defaulted from the ASBN cannot be modified at the
iProcurement Receipt. Further only third party or customs type of
taxes can be added to an ASBN receipt.
•
India Localization does not currently support creation of multiple
Receipts against a single ASN/ASBN.
Receipt Corrections
iProcurement provides the functionality of receipt corrections in the Receiving home
page. You can select "Correct Items" and proceed to correct an existing receipt. The
existing India Localization process of running the concurrent "India Receiving
Transaction Processor " after Receipt corrections is also applicable to iProcurement
Receipt Corrections. You can run this concurrent using the IL Requests form after
making necessary Receipt corrections. The concurrent will make the necessary
modifications to the India Localization registers, accounting and costing records based
on the receipt corrections done in iProcurement.
Returns
Navigate to India Local iProcurement > Receiving > Returns > Return Confirmation.
iProcurement provides the functionality of receipt returns in the Receiving home page.
You can select "Return Items" and proceed to return quantities of an existing receipt to
the Supplier. Returns processing of India Localization Excise / VAT taxes must be done
using the Return to Vendor (India) form by querying the concerned receipt.
Reports
India Localization support for iProcurement do not involve any additional reports at
the iProcurement solution. Existing India Localization reports available in the form
based functionality need to be used for all reporting purposes.
9-8 Oracle Financials for India User Guide
10
India Local iSupplier
This chapter covers the following topics:
•
iSupplier Overview
•
Processing iSupplier Transactions
•
Buyer Actions
iSupplier Overview
Oracle iSupplier (Supplier View) enables Suppliers to have real-time access to
information (such as purchase orders and delivery schedules) and respond to the
buying company with order acknowledgments, change requests, shipment notices,
invoices and planning details. The major functions supported in this process are:
•
Reviewing Supplier Agreements and Releases, Request for Quotations (RFQ)
•
Viewing, Printing and Acknowledging Purchase Orders, Submitting Change Order
Requests
•
Viewing Shipments, Entering Advance Shipment Notice (ASN) / Advance
Shipment and Billing Notice (ASBN)
•
Viewing Receipts and Returns
•
Viewing and initiating Invoices
•
Supplier Profile Management
•
Reviewing Planning and Inventory Information
Major Features
Ability for review of Purchase Agreements and Releases, RFQs
India Local iSupplier 10-1
Oracle iSupplier provides facility to review the existing Purchase Agreements and
corresponding releases. It also provides the facility to review any Request for
Quotations from the buying company. India Localization taxes associated with the
Purchase Agreement, Releases, RFQs etc. are displayed along with base document
details on the iSupplier pages.
•
In the Supplier Agreements Summary page, India Localization tax amounts
released are displayed along with the base amounts released.
•
In Blanket Agreement Details page that opens on drilling down from an Agreement
number, India Localization taxes (without amounts) are displayed for the Price
Breaks defined for the Blanket Agreement.
•
In the Blanket Agreement Details page that opens on drilling down from an
agreement, India Localization Tax Amounts are displayed along with the base
amounts for each Blanket Release or related Standard Purchase Order (in case of a
Global Blanket Agreement).
•
Blanket Release/ Receipt/ Invoice Tax amounts are displayed along with base
amounts in the Summary block in the Blanket Release details page that open up on
drilling down from a Blanket Release number.
•
Tax details are displayed in a view only mode for each blanket release line in the
Blanket Release details page that opens up on drilling down from a Blanket Release
number.
•
India Localization Tax Amounts are displayed in the Receipts, Invoices and
Payment details pages that open up from the Blanket Release 'Related Information'
links.
•
Cancellation and Change requests from Blanket release impacts India Localization
taxes as in the case of Purchase Orders. Similarly Printable View displays PO report
for the blanket Agreement / Release with India Localization tax amount.
Viewing, Acknowledging and Printing Purchase Orders, Initiating Change Requests
•
India Localization Tax Amount is displayed along with base amount in the
Purchase Order Summary page. Tax details are displayed in a view only mode for
each Purchase Order line in the Purchase Order details page that opens up on
drilling down from a Purchase Order Number.
•
Purchase Order/ Receipt/ Invoice Tax amounts are displayed along with base
amounts in the Summary block in the Purchase Order details page.
•
PO Shipment level tax details are also displayed in the Purchase Order details page.
•
India Localization Tax Amount and details are displayed in the Receipts, Invoices
and Payment details pages that open up from the Purchase Order 'Related
10-2 Oracle Financials for India User Guide
Information' links.
•
Tax details are displayed in a view only mode for each Purchase Order line in the
Request Cancellation page that opens when you click Request Cancellation. On
approval of the cancellation of the line or order initiated from iSupplier, related
India Localization tax lines are also cancelled.
•
Tax details are displayed in a view only mode for each purchase order line in the
Request Changes page that opens up on pressing the 'Request Changes' button. On
approval of the changes (Quantity or Price change, Shipment splitting etc.) initiated
from iSupplier, related India Localization tax lines are also changed accordingly.
Shipments
In India Localization context, Suppliers shall be providing Excise / VAT Invoice
Number, Excise /VAT Invoice Date while creating ASNs/ASBNs through iSupplier
portal. This information is vital for India Localization receipt processing and the Buying
Company may require that when receipts are created out of these ASNs/ASBNs, the
Excise/VAT details be automatically populated to the relevant India Localization tables
without having to re-enter these details. Suppliers also has an option of adding or
modifying tax information while creating ASBNs through iSupplier portal. This
information is vital for India Localization receipt processing and the buying company
may require that when receipts are created out of these ASBNs, the tax details be
automatically populated to the relevant India Localization tables without having to
re-enter these details. This involves overriding the taxes specified at the PO level.
Create Advanced Shipment Notice (ASN) page
•
Additional fields are provided in the iSupplier 'Create ASN Shipment Header' page
to capture the Excise Invoice, Excise Invoice Date details
•
On submitting the ASN, these details are interfaced to Purchasing to make it
automatically available in the Receipt DFF.
Create Advanced Shipment Billing Notice (ASBN) page
•
Additional fields are provided in the iSupplier 'Create ASBN Shipment Header'
page to capture the Excise Invoice, Excise Invoice Date details
•
On submitting the ASBN, these details are interfaced to Purchasing to make it
automatically available in the Receipt DFF.
•
Additionally, a feature is made available at ASBN level (in the ASBN Shipment
lines page) to view the India Localization taxes (defaulted from Purchase Order),
add, modify and delete the first party taxes (taxes pertaining to the Supplier) by the
Supplier User. On submitting the ASBN, these taxes are automatically defaulted to
the Receipts and Invoices created from the ASBN. No further modification is
allowed to these taxes at the Receipt or Invoice level. Third Party taxes, mentioned
in the PO if any , shall be defaulted to the ASBN in a view only mode.
India Local iSupplier 10-3
View / Cancel ASN / ASBN page
•
India Localization Excise Invoice details are available for viewing when Supplier
user is viewing an ASN or ASBN. Tax details are displayed while viewing an
ASBN.
•
India Localization taxes are cancelled when an ASN or ASBN is cancelled. However
the taxes can still be viewed in a read only mode for cancelled ASBNs, though these
taxes shall not be available for any receipts / invoices created for the Purchase
Order.
Receipts
Receipts and Returns can be viewed from iSupplier. The Supplier user will be able to
see India taxes to be part of the Receipt while viewing the receipts. India Localization
tax amount and details are displayed in the Receipt details page that opens on drilling
down from the Receipt Number.
In the form based India Localization receipt functionality, tax defaulting is provided on
the receipts created from ASBN. No modification is allowed to ASBN taxes at the
receipt level. If ASBN has a Third party tax, it shall be modifiable to the extent of
Vendor and Vendor Site fields in the Receipt form. However new Third party taxes can
be added while creating a Receipt from an ASBN.
Invoices
Invoices initiated from the iSupplier are interfaced to Payables through the Payables
Open Interface Import process. India Localization taxes get defaulted from the Purchase
Order for such invoices imported from iSupplier.
India Localization taxes are included in the Invoices / Payment amounts displayed in
the Invoice / Payment Summary pages.
In the form based India Localization functionality, invoice level tax defaults from PO to
PO Matched Invoices, from Receipt to Receipt Matched Invoice and from ASBN for
invoices created from ASBN.
Processing iSupplier Transactions
In the iSupplier Portal of the Supplier View you can view documents created by the
Buyer, Accept the Documents and also make request for change in Delivery Schedules,
Rate and Quantity etc. iSupplier View provides the following features:
•
Reviewing Supplier Agreements and Releases, Request for Quotations (RFQ)
•
Viewing, Printing and Acknowledging Purchase Orders, Submitting Change Order
Requests
•
Entering ASN / ASBN & Viewing Shipments
10-4 Oracle Financials for India User Guide
•
Viewing Receipts and Returns
•
Viewing Invoices and Payments
Request for Quotation (RFQ)
You can view the Requests for Quotation (RFQ) in which your organization is included
as a Supplier. India Localization tax details (indicative taxes) can be viewed in the RFQ
Details page in the iSupplier portal. Navigate to iSupplier > Orders > RFQ > Go.
Clicking View India Taxes displays India Localization Taxes for each RFQ.
Blanket Purchase Agreements
In the iSupplier Portal, you can view blanket Purchase Agreements (BPA) created by
the Buyer. In the iSupplier Portal, you can also make requests for change of the Rate,
Quantity, Change the Delivery Schedule and Accept the BPA. After making such a
request, document will be shown in Pending Status till the changes are accepted or
rejected by the Buyer. India Localization taxes associated with the Purchase Agreement,
Releases. are displayed along with base document details on the iSupplier pages.
•
In the Supplier Agreements Summary page, India Localization tax amounts
released are displayed along with the base amounts released.
•
In Blanket Agreement Details page that opens on drilling down from an Agreement
number, India Localization taxes (without amounts) are displayed for the Price
Breaks defined for the Blanket Agreement.
•
In the Blanket Agreement Details page that opens on drilling down from an
agreement, India Localization Tax Amounts are displayed along with the base
amounts for each Blanket Release or related Standard Purchase Order (in case of a
Global Blanket Agreement).
•
Tax details are displayed in a view only mode for each blanket release line in the
Blanket Release details page that opens up on drilling down from a Blanket Release
number.
•
India Localization Tax Amounts are displayed in the Receipts, Invoices and
Payment details pages that open up from the Blanket Release 'Related Information'
links.
•
Cancellation and Change requests from Blanket release impacts India Localization
taxes as in the case of Purchase Orders. Similarly Printable View displays PO report
for the blanket Agreement / Release with India Localization tax amount.
Navigate to iSupplier > Orders > BPA > PO Number. Clicking Taxes link will take you
to the details of the taxes.
India Local iSupplier 10-5
Standard Purchase Orders
In the iSupplier Portal, you can view and acknowledge the orders, request change of the
Orders / cancellation of orders. Your requests for Cancellation or Changes related to the
Orders have to be Accepted / Rejected by the Buyer for the changes to be effective India
Localization iSupplier support provides an additional Column of 'Tax Amount' to
enable you to view the tax details associated with the Purchase Order. The major
features in India Localization context are:
•
India Localization Tax Amount is displayed along with base amount in the
Purchase Order Summary page. Tax details are displayed in a view only mode for
each Purchase Order line in the Purchase Order details page that opens up on
drilling down from a Purchase Order Number.
•
PO Shipment level tax details are also displayed in the Purchase Order details page.
•
India Localization Tax Amount and details are displayed in the Receipts, Invoices
and Payment details pages that open up from the Purchase Order 'Related
Information' links.
•
Tax details are displayed in a view only mode for each Purchase Order line in the
Request Cancellation page. On approval of the cancellation of the line or order
initiated from iSupplier related India Localization tax lines are also cancelled.
•
Tax details are displayed in a view only mode for each purchase order line in the
Request Changes page that opens up on pressing the 'Request Changes' button. On
approval of the changes (Quantity or Price change, Shipment splitting etc) initiated
from iSupplier, related India Localization tax lines are also changed accordingly.
Advance Shipment Notice
An Advance Shipment Notice (ASN) is a notice to the Receiving Organization that a
shipment is coming. The ASN contains details including shipment date, time, and
identification number; packing slip data; freight information; item detail including
cumulative received quantities; country of origin; purchase order number; and
returnable container information.
Once you create an ASN in the iSupplier portal, the Buyer gets a notification about the
shipment being arrived. Buyer has to execute the 'Receiving Transaction Processor'
concurrent program to import the ASN details into the receiving tables.
After you have entered the ASN Header and Lines details and submitted it for
processing, iSupplier show the Advance Shipment Notice Confirmation page.
Navigation Path: iSupplier -> Shipments -> Shipment Notices ->Create Advance
Shipment Notice -> Shipment Header - > View / Update IL Info. India Localization
iSupplier Support provides you a button to View / Update the IL Information on the
ASN. The Excise details like the Excise Invoice Number and Excise Invoice Date can be
10-6 Oracle Financials for India User Guide
entered and saved by clicking this button.
After entering the Excise Details, if any, for the Shipment, click on Apply Changes to
save the data on the View / Update India Tax Page and then click on Continue to
complete the Transaction. The Excise Invoice Number and Excise Invoice Date entered
on this page will default on to the 'Excise Invoice Number' and 'Excise Invoice Date'
fields in the 'Receipt Localized' form, when Buyer creates the Receipts against this
ASBN
The View / Cancel Advance Shipment Notices Page displays all information pertaining
to the shipments that have been carried out along with the Status of the Shipment.
You have the option to go back to the Shipment creation process without pressing the
'Continue' button. In such an event the ASN will be in a status 'Partially processed' and
it will not be interfaced to the Receiving transaction interface and hence will not be
available for receiving. You can query the ASN again using the 'View / Cancel Advance
Shipment and Billing Notices' page, click on the 'View /Update IL Info', update the
Excise details, if required and press the 'Continue' button to Complete the ASN process.
After completion of the process, ASN gets the 'Pending' status and is ready for
interfacing into receiving tables After the Shipment is interfaced, the status is shown as
blank in the Processing Status Column.
Advance Shipment Billing Notice
ASN containing Invoice and Tax information along with shipping information is an
Advance Shipment Billing Notice (ASBN). Additional details available on ASBN are
Invoice Number, Invoice Amount, Invoice Date, Payment Terms, Freight Amount,
Currency, Tax Amount, and Remit To Site etc. An ASBN created in the iSupplier portal
creates an invoice in the buyer's payables system.
You can enter an Advance Shipment cum Billing Notice, with the tax information. The
taxes entered in the ASBN will be defaulted on to the Receipt and the Invoice created
using the ASBN. The Taxes that have been defaulted from the ASBN cannot be
modified or new first party taxes added on the receipt. Only new Third Party taxes can
be added on such Receipts.
While Creating the ASBN, you will enter the Shipment Number, Shipment Date,
Invoice Number etc. in the Shipment Header Page and the Quantity being shipped in
the Shipment lines page.
On submitting the ASBN Pages, the ASBN will be created and you will be taken to the
Advance Shipment Notice Confirmation page.
India Localization iSupplier support provides a new button viz. 'View / Update IL Info'
in this page. On clicking on the button will take you to the View / Update India Tax
Page, where you can enter the Excise Invoice Number and Date if the shipment has
Excise Type of Taxes.
The Excise Invoice Number and Excise Invoice Date entered on this page will default on
the India Receipt DFF when Buyer creates the Receipts against this ASBN. You can also
modify the Taxes defaulted from the Purchase Order or add new taxes, if required.
India Local iSupplier 10-7
Please note that the taxes specified by you are the final taxes and the same cannot be
modified at the time of Receipt by the Buyer. If the PO has any third party taxes, they
shall also be defaulted to the ASBN page, but they can only be viewed here – no
modification / deletion is allowed for such taxes. After the changes are done, you need
to press the 'Apply Changes' button to save the changes. ('Ignore Changes' button shall
clear all the changes done) You need to press the 'Complete' button to complete the
process and make the ASBN available for interfacing into Receiving Tables.
You have the option to go back to the Shipment creation process without pressing the
'Complete' button. In such an event the ASBN will be in a status 'Partially processed'
and it will not be interfaced to the Receiving transaction interface and hence will not be
available for receiving. You can query the ASBN again using the 'View / Cancel
Advance Shipment and Billing Notices' page, click on the 'View /Update IL Info',
update the Excise details, if required and press the 'Complete' button to complete the
ASBN process. After completion of the process, ASBN gets the 'Pending' status and is
ready for interfacing into receiving tables After the Shipment is interfaced, the status is
shown as blank in the Processing Status Column.
Viewing ASN / ASBN Information
Shipments created though ASN / ASBN can be viewed by you in the Supplier View.
Clicking on the Shipment Number link in the Shipment Number Column will take you
to the specific Advance Shipment Notice Page. India Localization iSupplier Support
provides button viz. 'View / Update IL Info' on the View / Cancel Advance Shipment
Notice Page. Clicking on button will take you to the View / Update India Tax Page.
Clicking on the Continue Button will take you back to the View / Cancel Advance
Shipment Notice Page. For Viewing the ASBN shipments, the process is the same but
when you click on the View / Update IL Info, along with the Excise Invoice Details, the
page will also show the Tax lines associated with ASBN. The page displayed here is in a
view-only mode unless the ASN / ASBN has the status of 'Partially Processed'
indicating that the India Localization ASN / ASBN process is not completed yet. In such
a case, the page will open in an editable mode and the process can be completed by
pressing the appropriate buttons (as mentioned in earlier sections on ASN / ASBN). The
taxes displayed here are in View-Only Mode, if the ASBN is in a Pending / Blank status.
Viewing Receipts and Returns
iSupplier has following functionality in Receipts and Returns:
•
View the Receiving and Returns information
•
View the Quality (Inspection) information
Receipts and returns can be viewed from iSupplier. You can view India taxes also while
viewing the receipts. India Localization tax amount and details will be displayed in the
Receipt details page that opens on drilling down from the Receipt Number.
Navigate to iSupplier > Shipments > Receipts. On the Receipts Summary page, if the
10-8 Oracle Financials for India User Guide
Receipt has India taxes, the Tax Total will appear in the Tax Amount column as a link
against the Receipt. Clicking on the Tax Amount Link takes to the detail page showing
the taxes pertaining to the Receipt.
Alternatively, you can also click on the Receipt Number on the Receipts Summary Page
of the iSupplier portal of the Supplier View.
Click View India Tax to view the detail tax lines of the receipt. In case of returns by the
vendor to the supplier, you can view the same information against the receipt for which
the buyer has made the returns.
Note: No India Localization tax information is provided on the Returns
page as the same taxes on receipt are reversed during the return
process.
Viewing Invoices and Payments
You can view the invoices created by the Buyer in the iSupplier Portal along with
Indian Taxes on the Invoices Page. Navigate to iSupplier > Account > View Invoices.
You can also view the payments made against an invoice through the iSupplier Portal.
On the Invoices summary page along with the Invoices, the Payment details are also
displayed. If the payment has been made, the Check Number / Payment Document
Number will appear in the Payment Number column. Drilling down the Payment
Number on the Invoice Summary page will take you to the Payment Details Page. The
amount paid here displays the India Taxes also.
Buyer Actions
As a Buying Company user, you can view order, receipt, invoice, and payment
information using the Internal User View responsibility in Oracle iSupplier. You can
also search for information across all suppliers, as well as respond to supplier change
requests. Features include:
•
Viewing Purchase Order and Purchase Agreement Information
•
Viewing Purchase Order Acknowledgements and Change Requests, acting on these
requests
•
Viewing Shipment (ASN) and Receipts Information
•
Viewing Account (Invoices and Payments) Information
Buying Company view is basically providing a web interface for viewing the
Procure-to-Pay information. As you have access to the internal Oracle E-Business Suite
and India Localization features, normal India Localization functions (form based) may
be used for viewing of India Localization tax information on PO or Receipts or Invoices.
India Local iSupplier 10-9
Hence no support is currently provided for this feature of iSupplier portal.
Receipts from ASN / ASBN
After the Supplier creates the ASN /ASBN, you will receive an intimation of the same
along with the expected date of arrival. On the receipt of the Shipment, you will make a
receipt as in the normal P2P cycle. Before creation of a Receipt, you have to run the
concurrent "Receiving Transaction Processor" for interfacing the ASN /ASBN
Create a receipt by navigating from the Receipt Localized form and click New, query
the ASBN number in the Find Receipts form, and complete the Receipt header and line
details. After the receipt is created, come back to the Receipt Localized window and in
the Receipt Header section and Receipt Lines, Excise Invoice Number and Excise
Invoice Date will be defaulted from the ASBN, if these details are filled in the ASBN.
From here on the process of making of the Receipt and Creation of the Invoice in
Payables and making payments to the Supplier will follow the normal course of the P2P
cycle.
For an ASN receipt, Taxes get defaulted from the Purchase Order to the Receipt and all
the taxes can be modified, new Supplier Taxes or Third Party Taxes added (provided
the Organization level parameter 'Allow Tax Change on Receipt' is set to YES for the
Organization /Location combination).
For ASBN Receipts, the defaulting shall be from the ASBN (Supplier specified taxes)
and no further addition / modification can be done to the Supplier specified taxes. Only
Third party taxes are allowed to be added to the ASBN receipt. If the ASBN has a Third
party tax (defaulted from PO, nonupdateable in ASBN by Supplier), the same shall be
defaulted to ASBN receipt – however such taxes also can not be modified except for
changing the Vendor name or Vendor Site fields on the receipt. Please note here that the
ASBN Invoice is created independent of the receipt and all the ASBN Supplier taxes are
being defaulted directly to the ASBN Invoice. Any change in the ASBN receipt to the
ASBN specified taxes shall result in a mismatch between the Receipt and Invoice tax
details. This is the reason behind the control mechanism in ASBN receipt.
The same control mechanism is applicable even you make an ASBN receipt using the
India Localization iProcurement solution (Please read the India Localization
iProcurement solution User manual for more details).
Creating ASBN Invoice
Once the ASBN is created by the Supplier, you will get an intimation regarding the
Invoice Number, Invoice Date, Date of Shipment, Taxes on the ASBN. In ASBN type of
Shipments, the system will automatically create the ASBN Invoice when the 'Receiving
Transaction Processor' is run if the Purchasing profile option 'PO: Create ASBN invoices
using AP interface tables' is set to YES at the site level. If this profile option is set to NO,
the ASBN Invoice need to be created using the 'Payables Open Invoice Import' program
with the Source as 'Advance Shipment Billing Notice'.
10-10 Oracle Financials for India User Guide
After generating the ASBN invoice, query for the Invoice Number given by the Supplier
in the Invoice form in India Local Payables Responsibility.
Navigate to India Local Payables > Oracle Payables > Invoice > Entry > Invoices >
Query. On querying the same, the invoice will be found. You need to run the concurrent
"India – To Insert Taxes for Pay on Receipt" to load the India Local Taxes to the Invoice
distributions.
On completion of the concurrent, Supplier taxes specified in the ASBN shall be
defaulted to the ASBN Invoice. Normal Invoice validation / approval / payment process
can be adopted now to complete the Invoice process.
India Local iSupplier 10-11
11
India Local Advanced Pricing
This chapter covers the following topics:
•
Advanced Pricing Overview
•
Assessable Value
Advanced Pricing Overview
Oracle Advanced Pricing provides the flexibility to meet the needs of complex pricing
situations for a range of demanding industry business requirements. It provides
advanced pricing capabilities that enable you to set up your pricing information and to
model complex data relationships to determine the correct price.
You can perform the following functions with Oracle Advanced Pricing:
•
Create a list price for an item or item hierarchy.
•
Assign security privileges to pricing users to control their view or maintain access
to price lists and modifiers. You can also control which operating units can use
price lists or modifiers.
•
Maintain price lists by performing tasks such as searching across a single or
multiple price lists and updating the price, formula, or effective dates of price list
lines.
•
Set a list price and discounts at multiple levels of flattened hierarchies and use
precedence to select the right price or discount.
•
Create multiple currency conversion criteria for a single base currency price list.
Oracle application has built many advanced features on pricing. This includes
defaulting of prices for a transaction based on specified rules and procedures. The
functionalities related to pricing not only includes price defaulting based on the item,
Item category but also defaulting the appropriate price based on advanced pricing
features like modifiers, qualifiers etc. Oracle Application also has built in functionalities
India Local Advanced Pricing 11-1
for recalculation of prices at various business events.
Assessable Value
As per the current India localization functionality, the assessable value price lists need
to be defined for every item. India Localization assessable value functionality supports
creation of price list only with product attribute as Item Number. The standard price list
functionality support creation of price list based on different attributes like Item
number, Item category, all items etc. There were enhancement requests from customers
to enhance the current India Localization functionality on assessable values where an
assessable value can be defined either based on an item or an item category. The current
India Localization functionality on assessable value need to be enhanced where the user
should be allowed to associate a price list with product attribute as item category as an
assessable value list. If the user opts as assessable value derived from a price list which
is based on product attribute as Item category, the assessable value defined for the item
category would be applicable for all the items classified under the specified Item
category. This helps to derive the same assessable value for all the items classified
under an item category. As per the current functionality, you need to create a price list
with product attribute as item number, set up the price for every item and then
associate the price list as an assessable value price list and associate to the parties. Once
the Assessable value price list is associated to the party, for computation of taxes,
system refers only the assessable value price list created for the tax regime for the party.
With the current enhancement, user can associate an item category based price list as an
assessable value list so that for tax computation purposes, system will fetch the price for
all items classified under an item category.
Assessable Value Price Based on Item Category
India Localization assessable value functionality support creation of price list with Item
or Item Category. If you create a price list with product attribute as item number, you
will set up the price for each item and then associate the price list as an assessable value
price list and associate to the parties. Once the Assessable value price list is associated
to the party, for computation of taxes, system refers only the assessable value price list
created for the tax regime for the party. However, if you create a price list with an item
category based price list as an assessable value list; for tax computation purposes,
system will fetch the price for all items classified under an item category.
Tax Assessment
India localization solution can compute taxes based on the line price or on the
assessable value. India Localization computes taxes once the order is saved and support
recalculation of taxes whenever the prices are altered. The assessable value based
computation is available for taxes falling under Excise and VAT regime. Multiple Tax
assessable value price lists can be created using the standard price list functionality and
associate the price list to a party site (customer site or supplier site). If an assessable
value list is associated to a party, taxes for those items included in the list would be
11-2 Oracle Financials for India User Guide
computed only based on the tax assessable value list ignoring the tax precedence logic.
The assessable value list can be associated to every party for both Excise and VAT
regimes.
For sales order lines derived out of a modifier, the system computes taxes based on the
assessable values captured for the modifier. If the assessable values are not available for
a modifier, the system assumes that no tax is applicable on the sales order line derived
from the modifier. If assessable values are not defined for the modifier, taxes get
defaulted based on the normal tax precedence logic which is derived based on the line
price.
India Local Advanced Pricing 11-3
A
India Local Inclusive Tax
India Local Inclusive Tax
The Inclusive Tax feature is applicable to all modules of Oracle Financials for India.
In some business scenarios the purchase price is inclusive of all taxes or some taxes,
Oracle Financials for India supports both scenarios. This means that the transaction
price on documents such as purchase or sales orders is inclusive of all taxes applicable
to the transaction.
The Inclusive tax feature of Oracle Financials for India supports tax inclusive
computations in the 'Order to Cash' and 'Procure to Pay' cycles.
You can define a tax as inclusive in the tax code definition and attach this code as a part
of tax categories. For transactions having these tax codes, the tax amounts are back
calculated and reflected on the respective transaction. This enables correct computing,
tracking, and accounting of inclusive taxes for financial and statutory reporting.
Prerequisites:
To use the Inclusive tax feature, you must:
1.
Set Account Inclusive Tax to Yes on the TDS Period window.
This one time setup of Account inclusive taxes determines whether transfer
inclusive tax accounting into GL separately or not.
Some additional accounting entries are passed into GL interface tables directly if
Account inclusive taxes option is set to Yes.
Tax Definition Window
This window is used to define new taxes. This window shows details such as tax name,
tax type , tax rate, credit percentage, and vendor information. In this window, a new
check box, Inclusive Tax Flag, is introduced. This check box is editable only for new tax
codes. For existing tax codes, this check box would be read only.
India Local Inclusive Tax A-1
Note: Inclusive taxes cannot be created until the setup to account
inclusive taxes is completed in the TDS Years window.
Inclusive Tax Option on Various Windows and Reports
The following windows include inclusive tax field:
Service Tax Repository
Purchasing
Tax Details
Requisitions
Tax Details
Quotations
Purchase Orders
Receipts
iProcurement
Stores
Requisitions
Tax Details
iSupplier
Purchase Orders
Tax Details
Order Management
Sales Order
Tax Details
Fulfil orders
RG23 D Register Entries
Project Billing
Invoice
Invoice Review
Receivables
Enter Transaction
Note: Inclusive taxes also impacts Project Costing and Inventory Item
Costing. All inclusive taxes are automatically considered for costing by
A-2 Oracle Financials for India User Guide
the base costing program because they are part of the item price. If
there are any inclusive taxes which are of recoverable in nature, the
costing gets updated correctly by inserting a negative line.
The inclusive tax details are shown in the following India Localization reports:
•
India - Total Sales report in Receivables displays the sum of non inclusive tax of
AR transactions.
•
India - Commercial Invoice for AR report in Receivables displays the non inclusive
taxes of AR transactions in detail.
•
India - Excise/VAT Invoice Template: report in Order Management displays the
non inclusive taxes of Sales Orders in detail.
India Local Inclusive Tax A-3
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