Brother FAX-1820C User`s guide

Brother FAX-1820C User`s guide
SOFTWARE USER’S GUIDE
®
FAX-1820C
FAX-1920CN
BHL2-Software-FM6.0
®
BHL2-Software-FM6.0
Table of Contents
1
1
Using the machine as a printer...................................1-1
Using the Brother printer driver ........................................ 1-1
Features ........................................................................... 1-1
Choosing the right type of paper ...................................... 1-2
How to print your original .................................................. 1-2
Simultaneous printing and faxing ..................................... 1-3
Clearing data from the memory ........................................ 1-3
Checking the Print Quality ................................................ 1-3
Printer driver settings (Windows® only) ............................ 1-4
How to access the printer driver settings.......................... 1-4
Basic tab........................................................................... 1-5
Media Type................................................................. 1-6
Quality ........................................................................ 1-6
Bi-Directional Printing ................................................. 1-7
Paper Size .................................................................. 1-8
Page Layout ............................................................... 1-8
Border Line ............................................................. 1-8
Orientation .................................................................. 1-9
Copies ........................................................................ 1-9
Collate .................................................................... 1-9
Reverse Order ........................................................ 1-9
Advanced tab.................................................................. 1-10
Color ......................................................................... 1-11
Color/Grayscale.................................................... 1-11
Image Type .......................................................... 1-11
Custom Image Type ............................................. 1-12
Halftone Pattern ................................................... 1-13
Color Enhancement (True2Life®)......................... 1-14
Scaling...................................................................... 1-16
Watermark ............................................................ 1-17
In background....................................................... 1-17
In Outline Text
(Windows® 2000 Professional/XP Only) .............. 1-17
Print Watermark ................................................... 1-17
Watermark Style ................................................... 1-18
Device Options ......................................................... 1-19
Print Date & Time ................................................. 1-19
Quick Print Setup ................................................. 1-20
1
NC9100h_FM6.0
Support tab ............................................................... 1-21
Brother Solutions Center ...................................... 1-21
Web Update.......................................................... 1-21
Check Setting ....................................................... 1-21
2
Using Brother PC-FAX software (For Windows®) ..... 2-1
PC-FAX sending ............................................................... 2-1
Setting up user information......................................... 2-2
Sending setup............................................................. 2-3
Outside line access..................................................... 2-4
Include header ............................................................ 2-4
Address Book file........................................................ 2-4
User interface ............................................................. 2-5
Simple style ............................................................ 2-5
Facsimile style ........................................................ 2-5
Speed-Dial setup .............................................................. 2-6
The Address Book ...................................................... 2-7
Setting up a Member in the Address Book ................. 2-8
Setting up a Group for Broadcasting .......................... 2-9
Editing Member information...................................... 2-10
Deleting a Member or Group .................................... 2-10
Exporting the Address Book ..................................... 2-10
Importing to the Address Book ................................. 2-12
Setting up a Cover Page........................................... 2-14
Entering Coverpage Information............................... 2-15
Sending a file as a PC-FAX
using the Facsimile style user interface.................... 2-16
Redial ................................................................... 2-17
Sending a file as a PC-FAX
using the Simple style user interface ........................ 2-17
Additional Information for Network PC-FAX users
with FAX-1920CN ........................................................... 2-18
Enable Network PC-FAX .......................................... 2-18
Using the Brother Network PC-FAX software........... 2-19
Quick Tips:............................................................ 2-19
Sending setup (For Network Users) ......................... 2-20
Extra options in Address Book (For Network Users) 2-21
2
NC9100h_FM6.0
3
Using your machine with a Macintosh® .....................3-1
Setting up your USB-equipped Apple® Macintosh® ......... 3-1
Using the Brother printer driver
with your Apple® Macintosh®
(Mac OS® 8.6-9.2) ............................................................ 3-2
Using the Brother printer driver
with Your Apple® Macintosh® (Mac OS® X) ...................... 3-4
Choosing page setup options ..................................... 3-4
Choosing printing options ........................................... 3-5
Sending a fax from your Macintosh® application .............. 3-6
For Mac OS® 8.6 - 9.2 users....................................... 3-6
Sending a Network PC-FAX from your Macintosh®
application (FAX-1920CN only) .................................. 3-7
For Mac OS® X users ................................................. 3-8
Drag a vCard from the Mac OS® X Address Book
application ................................................................ 3-10
Sending a Network PC-FAX from your Macintosh®
application (FAX-1920CN only) ................................ 3-11
4
Brother Network PC-FAX software
(For FAX-1920CN only) ................................................4-1
Enable Network PC-FAX ............................................ 4-1
Sending setup ........................................................ 4-2
Extra options in Address Book ............................... 4-3
Using the Brother Network PC-FAX software............. 4-4
Quick Tips: ............................................................. 4-4
Sending a Network PC-FAX from your Macintosh®
application .................................................................. 4-5
For Mac OS 8.6 - 9.2 users .................................... 4-5
For Mac OS X users ............................................... 4-5
Index...............................................................................I-1
3
NC9100h_FM6.0
1
Using the machine as a
printer
Using the Brother printer driver
A Printer Driver is software that translates data from the format used
by a computer into the format required by a particular printer, using
a printer command language or page description language.
The latest printer driver is to be downloaded from the Brother Solutions
Center at:
http://solutions.brother.com
Features
This machine offers many features you’ll find in a high quality ink jet
printer.
Fast Printing Speed—Using Fast mode, you can print up to 12
pages per minute in full color, and up to 14 pages per minute in black.
Brilliant High Quality Output—Printing at up to 4800 x 1200
optimized dpi on glossy paper gives you highest resolution. (See
Resolution on page S-6 in the User’s Guide.)
Beautiful Elaborate Output—You can use 2 in 1, Watermark
(Windows® Only) printing, True2Life® technology and other features
to get high quality printouts.
Low Running Cost—Whenever you run out of a particular color ink,
you will only have to replace the cartridge that’s empty.
USB—Universal Serial Bus Interface provides fast communication
with your computer.
Straight Paper Path—The machine can print on many types of
paper. Plain paper, inkjet paper, glossy paper, transparencies and
envelopes. Use the appropriate type of paper to avoid paper jams.
For complete information about what kinds of paper to use with
the machine, read Chapter 2 Paper in the User’s Guide.
1 - 1 USING THE MACHINE AS A PRINTER
ZL2FB-UK-FM6.0
Choosing the right type of paper
To get high quality printing using your machine, it’s very important to
select the right type of paper. Be sure to read Chapter 2 Paper in the
User’s Guide before you select and purchase paper for the machine.
How to print your original
When the machine receives data from your computer, it begins
printing by picking up paper from the paper tray. The paper tray can
feed many types of paper and envelopes.
1 From your computer select the Print command.
If your computer is also connected to any other printers, select
Brother FAX-XXXX USB Printer (Where XXXX is your model
name) as your printer driver from the Print or Print Settings
menu in your software application, and then click on OK to begin
printing. (Windows® only)
For Macintosh® users, see Using the Brother printer driver with
Your Apple® Macintosh® (Mac OS® X) on page 3-4.
2
3
Your computer sends a print command and data to the machine.
The LCD shows Receiving Data.
When the machine finishes printing all the data, the LCD shows
the date and time.
You can select the paper size, and orientation in your
application software.
If your application software does not support your custom paper size,
select the next larger paper size.
Then adjust the print area by changing the right and left margins in
your application software.
USING THE MACHINE AS A PRINTER 1 - 2
ZL2FB-UK-FM6.0
Simultaneous printing and faxing
Your machine can print from your computer while sending or receiving
a fax in memory, or while scanning an original into the computer. Fax
sending will not be stopped during PC printing.
However, when the machine is copying or receiving a fax on paper, it
pauses the PC printing operation, and then continues printing when
copying or fax receiving has finished.
Clearing data from the memory
If the LCD shows Data Remains, you can clear the data that is left
in the printer memory by pressing Stop/Exit.
Checking the Print Quality
If you want to check the print quality and find out how to improve it,
See How to improve print quality on page 12-11 in the User’s Guide.
1 - 3 USING THE MACHINE AS A PRINTER
ZL2FB-UK-FM6.0
Printer driver settings
(Windows® only)
For Macintosh® users, see Using the Brother printer driver with
Your Apple® Macintosh® (Mac OS® X) on page 3-4.
You can change the following printer settings when you print from
your computer:
■ Media Type/Quality (Speed)
■ Page Layout
■ Color Matching/Halftone
■ Color Enhancement (True2Life®)
■ Scaling
■ Watermark
■ Print Date & Time
■ Quick Print Setup
How to access the printer driver settings
1
2
Select Print from the File menu in your application software.
Select Brother FAX-XXXX USB Printer (Where XXXX is your
model name) as your printer and click Properties. The Printer
dialog box will appear.
■ The way you access the printer driver settings depends on
your operating system and software applications.
■ The screens shown in this section are from Windows® XP.
The screens on your Computer may vary depending on your
Windows Operating System.
■ Descriptions in this chapter are based on the FAX-1920CN.
These descriptions also apply to the other machines.
USING THE MACHINE AS A PRINTER 1 - 4
ZL2FB-UK-FM6.0
Basic tab
*
1
2
3
1
2
3
Select the Media Type and Quality.
Select the Paper Size, Page Layout, Border Line (if any),
Orientation, number of Copies and the page order.
Click the Apply button to apply your selected settings.
To return to the default settings, click the Default button, then
click the Apply button.
This area shows the current settings of Quality, Paper Size,
Page Layout, Orientation, Collate/Reverse Order and
Color/Grayscale.
*
1 - 5 USING THE MACHINE AS A PRINTER
ZL2FB-UK-FM6.0
Media Type
To achieve the best print results, the media being printed on should
be selected in the driver. The machine changes the way it prints,
depending on the selected media type.
Plain Paper
Inkjet Paper
Glossy Paper (4 color)
Glossy Paper (3 color)
Transparencies
The print quality of black ink depends on the type of glossy
paper you are using. Black ink is used when you select Glossy
Paper (4 color). If the glossy paper you are using repels the
black ink, select Glossy Paper (3 color), which simulates black
ink by combining the three ink colors.
Quality
The quality selection allows you to choose the print resolution you
want for your original. Print quality and speed are related. The higher
the quality the longer it will take to print the original. The quality
selections that are available will vary depending on the media type
you select.
■ Photo: Up to 4800 x 1200 optimized dpi. (See Resolution on
page S-6 in the User’s Guide.) Use this mode to print precise
images such as photographs. This is the highest resolution and
slowest speed.
■ S.Fine (Super Fine): 1200 x 1200 dpi. Use this mode to print
precise text and photographs. Since the print data is much larger
than normal mode, the processing time, data transfer time and
print time will be longer.
■ Fine: 600 x 600 dpi. Better print quality than Normal mode and
faster print speed than Super Fine.
■ Normal: 600 x 300 dpi. Good print quality with typical print speed.
■ Fast: 600 x 150 dpi. The fastest print mode and the lowest ink
consumption. Use this mode to print large volume originals or a
original for proofing.
USING THE MACHINE AS A PRINTER 1 - 6
ZL2FB-UK-FM6.0
Media Type
Color/Grayscale
Print Quality Selection
Plain Paper
Color/Grayscale
Fast, Normal, Fine, S.Fine
Inkjet Paper
Color
Fine, S.Fine, Photo
Grayscale
Fine, S.Fine, Photo
Color
S.Fine, Photo
Grayscale
S.Fine, Photo
Color/Grayscale
Fine, S.Fine
Glossy Paper (4 or 3 color)
Transparencies
The factory settings are shown in bold.
Bi-Directional Printing
When Bi-Directional Printing is selected, the print heads print in
both directions and offer faster print speeds. When not selected, the
print heads will only print in one direction to provide higher quality
printouts.
1 - 7 USING THE MACHINE AS A PRINTER
ZL2FB-UK-FM6.0
Paper Size
The Paper Size selection provides a large selection of standard
paper sizes. If you wish, you can create a custom size ranging from
3.5" x 4" (88.9 × 101.6 mm) to 8.5" x 14" (215.9 × 355.6 mm). From
the drop-down box, select the Paper Size you are using.
You can enter custom size by selecting User Defined. Select the
proper paper thickness to improve the quality of your output.
Page Layout
The Page Layout selection can reduce the image size of a page
allowing multiple pages to be printed on one sheet of paper or
enlarging the image size for printing one page on multiple sheets of
paper.
If you are using Windows® 98/98SE/Me, the 4 in 1 layout is not
available.
Border Line
When printing multiple pages on one sheet with the Page Layout
feature, you can choose to have a solid border, dashed border or no
border around each page on the sheet.
USING THE MACHINE AS A PRINTER 1 - 8
ZL2FB-UK-FM6.0
Orientation
Orientation selects the position of how your original will be printed
(Portrait or Landscape).
Portrait (Vertical)
Landscape (Horizontal)
Copies
The Copies selection sets the number of copies that will be printed
(1 to 999).
Collate
With the Collate check box selected, one complete copy of your
original will be printed and then repeated for the number of copies
you selected. If the Collate check box is not selected, then each
page will be printed for all the copies selected before the next page
of the original is printed.
Reverse Order
Reverse Order prints the pages of your original in the opposite order.
1 - 9 USING THE MACHINE AS A PRINTER
ZL2FB-UK-FM6.0
Advanced tab
1
2 3 4
To return to the default settings, click the Default button.
Change the tab settings by selecting one of the following icons:
1.Color
2.Scaling
3.Watermark
4.Device Options
USING THE MACHINE AS A PRINTER 1 - 10
ZL2FB-UK-FM6.0
Color
Color/Grayscale
This selection allows a color original to be printed in black and white
using gray scale.
Image Type
The printer driver will select the most suitable color matching and half
tone method, depending on your image type. Generally, text and
business graphics are printed vividly and photographic images are
printed softly.
■ Auto: The printer driver automatically selects the image type.
■ Photo: Select this mode for photographic images.
■ Graphics: Select this mode for originals that contain text or
business graphics (charts or clip art).
■ Custom: If you want to select the color matching and halftone
method, manually select this mode.
1 - 11 USING THE MACHINE AS A PRINTER
ZL2FB-UK-FM6.0
Custom Image Type
You can select the color matching method manually. Select the best
one for your original.
Match Monitor
Color is adjusted to get the closest color match to the PC monitor.
■ Natural: Suitable for photographic images. The color is adjusted
to print a more natural color.
■ Vivid: Suitable for business graphics such as charts, graphics
and text. The color is adjusted to give more vivid color.
USING THE MACHINE AS A PRINTER 1 - 12
ZL2FB-UK-FM6.0
Halftone Pattern
The machine can use two methods (Diffusion or Dither) to arrange
where to place dots to express halftones. There are some predefined
patterns set for this and you can select which one to use for your
original. Select the appropriate method.
■ Diffusion: Dots are placed at random to create the halftones.
This method of printing is more suitable for printing photographs
that have delicate shades and graphics.
■ Dither: Dots are arranged in a pre-defined pattern to make
halftones. This type of printing is more suitable to printing
graphics that have definite color boundaries or for printing charts
such as business charts.
Some halftone settings cannot be selected with certain
combinations of Media Type and Quality selections.
1 - 13 USING THE MACHINE AS A PRINTER
ZL2FB-UK-FM6.0
Color Enhancement (True2Life®)
Selecting Color Enhancement (True2Life®) enables the
True2Life® feature. This feature analyzes your image to improve
quality sharpness, white balance and color density. This process
may take several minutes depending on the size of the image and
the specifications of your computer.
■ Color Density
This setting adjusts the total amount of color in the image. You
can increase or decrease the amount of color in an image to
improve a washed out or weak picture.
■ White Balance
This setting adjusts the hue of the white areas of an image.
Lighting, camera settings and other influences will effect the
appearance of white. The white areas of a picture may be slightly
pink, yellow or some other color. By using this adjustment you can
correct this effect and bring the white areas back to pure white.
USING THE MACHINE AS A PRINTER 1 - 14
ZL2FB-UK-FM6.0
■ Sharpness
This setting enhances the detail of an image. It is similar to adjusting
the fine focus on a camera. If the image is not in true focus and you
can not see the fine details of the picture, then adjust the sharpness.
■ Auto Image Enhance
Allows individual adjustment of picture settings to improve the
printed image and analyzes data from surrounding or
neighboring pixels in the original.
■ Brightness
This setting adjusts the brightness of the whole image. To lighten
or darken the image move the scroll bar to the left or right.
■ Contrast
This setting adjusts the contrast of an image. This will make
darker areas darker and lighter areas lighter. Increase the
contrast when you want an image to be clearer. Decrease the
contrast when you want an image to be more subdued.
■ Red
Increases the intensity of the Red color to make the image more
red.
■ Green
Increase the intensity of the Green color to make the image
greener.
■ Blue
Increase the intensity of the Blue color to make the image bluer.
1 - 15 USING THE MACHINE AS A PRINTER
ZL2FB-UK-FM6.0
Scaling
You can change the print size of your original with the Scaling
feature.
■ Check Off if you want to print the original as it appears on your
screen.
■ Check Fit to Paper Size, if your original has an unusual size, or
if you have only the standard size paper.
■ Check Free if you want to reduce the size.
■ Check Mirror Print to reverse the data from left to right.
USING THE MACHINE AS A PRINTER 1 - 16
ZL2FB-UK-FM6.0
Watermark
You can place a logo or text into your original as a Watermark. You
can select one of the preset Watermarks, or you can use a bitmap
file or text file that you have created.
Check Use Watermark, and then select the watermark you want to
use.
In background
Check In background with the Watermark to print the watermark
image in the background of your original. If this feature is not
checked then the Watermark will be printed on top of your original.
In Outline Text (Windows® 2000 Professional/XP Only)
Check In Outline Text if you only want to print an outline of the watermark.
Print Watermark
The Print Watermark feature offers the following print choices:
■ On all pages
■ On first page only
■ From second page
■ Custom
1 - 17 USING THE MACHINE AS A PRINTER
ZL2FB-UK-FM6.0
Watermark Style
You can change the Watermark’s size and position on the page by
selecting the Watermark, and clicking the Edit button. If you want to
add a new Watermark, click the New button, and then select Text or
Bitmap in the Watermark Style.
■ Title
You can select the CONFIDENTIAL, COPY or DRAFT as the
standard title or enter a title you like in the field.
■ Watermark Text
Enter your Watermark text into the Text Box, and then select the
Font, Size, Color and Style.
■ Watermark Bitmap
Enter the file name and location of your bitmap image in the File
box, or Browse for the file location. You can also set the scaling
size of the image.
■ Position
This setting offers you the control for where the Watermark is to
be positioned on the page.
USING THE MACHINE AS A PRINTER 1 - 18
ZL2FB-UK-FM6.0
Device Options
Lets you set the following Printer Functions:
Print Date & Time
When enabled the Print Date and Time feature will print the date
and time on your original from your computer’s system clock.
Click the Setting button to change the Date and Time format, and
the Position and the Font. To include a background with the Date
and Time, select Opaque. When Opaque is selected, you can click
on the Color button to change the color of the Date and Time
background.
The Date and Time in the selection box shows the format that will
be printed. The actual Date and Time printed on your original is
automatically retrieved from the settings of your computer.
1 - 19 USING THE MACHINE AS A PRINTER
ZL2FB-UK-FM6.0
Quick Print Setup
The Quick Print Setup feature allows you to quickly select driver
settings. To view settings, simply click your mouse button on the task
tray icon. This feature can be set to ON or OFF from the Device
Options.
USING THE MACHINE AS A PRINTER 1 - 20
ZL2FB-UK-FM6.0
Support tab
The Support Tab provides driver version and setting information. In
addition there are links to the Brother Solutions Center and the
Driver Update Web sites.
Click the Support tab to display the following screen:
Brother Solutions Center
The Brother Solutions Center is a Web site offering information
about your Brother product including FAQs (Frequently Asked
Questions), User Guides, Driver Updates and Tips for using your
machine.
Web Update
Web Update checks the Brother web site for updated drivers, and
automatically downloads and updates the printer driver on your
computer.
Check Setting
The Check Setting selection displays a list of your current driver
settings.
1 - 21 USING THE MACHINE AS A PRINTER
ZL2FB-UK-FM6.0
2
Using Brother PC-FAX
software (For Windows®)
To use this feature, you can download the software from the
Brother Solutions Center at:
http://solutions.brother.com
For Network connected users with FAX-1920CN, please see
Additional Information for Network PC-FAX users with
FAX-1920CN on page 2-18.
PC-FAX sending
The Brother PC-FAX software lets you send a file from your PC.
You can create a file in any application on your PC, and then send it
as a PC-FAX. You can even attach a cover page note.
All you have to do is set up the receiving parties as Members or
Groups in your PC-FAX Address Book. Then you can use the
Address Book Search feature to quickly find them to address your
fax.
■ PC-FAX is available in Black & White only.
■ If you are using Windows® XP or Windows® 2000
Professional, you must log on with administrator rights.
USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®) 2 - 1
BHL2-Software-FM6.0
Setting up user information
You can access the User Information from the FAX Sending
dialog box by clicking
.
(See Sending a file as a PC-FAX using the Facsimile style user
interface on page 2-16.)
1
2
3
From the Start menu, select Programs, Brother,
MFL-Pro Suite FAX-XXXX (Where XXXX is your model name),
and then select PC-FAX Setup.
The Brother PC-FAX Setup dialog box will appear:
You must enter this information to create the Fax Header and
Cover Page.
Click OK to save the User Information.
2 - 2 USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®)
BHL2-Software-FM6.0
Sending setup
From the Brother PC-FAX Setup dialog box, click the Sending tab
to display the screen below.
The include header option sends an additional page of information
along with fax or E-mail data which contains user and subject
information.
The user has the choice of two user interfaces: Simple style or
Facsimile style. To change the user interface select the interface
setting you want: Simple style or Facsimile style.
USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®) 2 - 3
BHL2-Software-FM6.0
Outside line access
If you need to enter a number to access an outside line, enter it here.
This is sometimes required by a local PBX telephone system (for
example, if you must dial 9, to get an outside line in your office).
Include header
To add header information to the top of the fax pages you send,
check the Include header box.
Address Book file
To select you must enter the path and file name of the database file
which contains the address book information.
—OR—
Use the Browse button to find the database to select.
2 - 4 USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®)
BHL2-Software-FM6.0
User interface
In the Sending tab, select user interface you wish to use.
You can choose the Simple Style or the Facsimile Style.
Simple style
Facsimile style
USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®) 2 - 5
BHL2-Software-FM6.0
Speed-Dial setup
From the Brother PC-FAX Setup dialog box, click the Speed-Dial
tab. (To use this feature you must select the Facsimile Style user
interface.)
You can register a Member or Group on each of the ten Speed-Dial
buttons.
To register an address in a Speed-Dial button:
1 Click the Speed-Dial button you want to program.
2 Click the Member or Group you want to store on the Speed-Dial
button.
3 Click Add >> to save it.
To clear a Speed-Dial button:
1 Click the Speed-Dial button you want to clear.
2 Click Clear to erase it.
2 - 6 USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®)
BHL2-Software-FM6.0
The Address Book
From the Start menu, select Programs, Brother,
MFL-Pro Suite FAX-XXXX (Where XXXX is your model name), and
then click PC-FAX Address Book.
The Brother Address Book dialog box will appear:
USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®) 2 - 7
BHL2-Software-FM6.0
Setting up a Member in the Address Book
In the Brother Address Book dialog box you can add, edit and
delete stored information of Members and Groups.
1 In the Address Book dialog box, click the icon to add a
Member.
The Brother Address Book Member Setup dialog box will
appear:
2
In the Member Setup dialog box, type the Member’s information.
Name is a required field. Click OK to save the information.
2 - 8 USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®)
BHL2-Software-FM6.0
Setting up a Group for Broadcasting
If you often send the same PC-FAX to several recipients, you can
combine them in to a Group.
1 In the Brother Address Book dialog box, click the icon to
create a Group.
The Group Setup dialog box appears:
2
3
4
Type the name of the new Group in the Group Name field.
In the Available Names box, select each Member to be
included in the Group, and then click Add >>.
Members you add to the Group will be added to the
Group Members box.
After all the members you want have been added, click OK.
USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®) 2 - 9
BHL2-Software-FM6.0
Editing Member information
1
2
3
4
Select the Member or Group you want to edit.
Click the edit
icon.
Change the Member or Group information.
Click OK to save your changes.
Deleting a Member or Group
1
2
3
Select the Member or Group you want to delete.
Click the delete
icon.
When the Confirm Item Delete dialog box appears, click OK.
Exporting the Address Book
You can export the whole Address Book to an ASCII text file (*.csv).
Or if you wish, you can select and create a Vcard that will be attached
to that Member’s outgoing E-mail. (A Vcard is an electronic business
card that contains the sender’s contact information.)
To export the whole current Address book:
If you are creating a Vcard, you must first select the member.
If you select Vcard in Step 1, Save as type: will be Vcard (*.vcf).
1
2
From the Address Book select File, point to Export, and then
click Text.
—OR—
Click Vcard and go to Step 5.
From the Available Items column, select the data fields you
wish to Export and then click Add >>.
Select the items in the order you want them listed.
2 - 10 USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®)
BHL2-Software-FM6.0
3
4
If you are exporting to an ASCII file, select the Divide Character
- Tab or Comma. This selects between a Tab or Comma to
separate the data fields.
Select OK to save the data.
5
Type the name of the file, and then select Save.
USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®) 2 - 11
BHL2-Software-FM6.0
Importing to the Address Book
You can import ASCII text files (*.csv) or Vcards (electronic business
cards) into your Address Book.
To import an ASCII text file:
1 From the Address Book select File, point to Import, and then
click Text.
—OR—
Click Vcard and go to Step 5.
2
From the Available Items column select the data fields you
want to Import, and click Add >>.
From the Available Items list select the fields in the same order
they are listed in the Import text file.
3
4
Select the Divide Character - Tab or Comma based on the file
format you are importing.
To import the data click OK.
2 - 12 USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®)
BHL2-Software-FM6.0
5
Type the name of the file, and then select Open.
If you selected a text file in Step 1, the Files of type: will be
Text file (*.csv).
USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®) 2 - 13
BHL2-Software-FM6.0
Setting up a Cover Page
From the PC-FAX dialog box click
, to access the PC-Fax Cover
page setup screen.
The Brother PC-FAX Cover Page Setup dialog box will appear:
2 - 14 USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®)
BHL2-Software-FM6.0
Entering Coverpage Information
If you are sending a fax to more than one recipient, the recipient
information will not be printed on the Cover Page.
To
From
Comment
Type the comment you want to add to the cover page.
Form
Select the cover page format you want to use.
Import BMP file
You can insert a bitmap file, such as your company logo, in the cover
page.
Use the browse button to select the BMP file, and then select the
alignment style.
Count cover page
When the Count Cover Page box is checked, the Cover Page will be
included in the page numbering. When this box is not checked, the
Cover Page will not be included.
USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®) 2 - 15
BHL2-Software-FM6.0
Sending a file as a PC-FAX using the Facsimile
style user interface
1
2
3
Create a file in Word, Excel, Paint, Draw or any other application
on your PC.
From the File menu, select Print.
The Print dialog box will appear:
Select Brother PC-FAX as your printer, and then click OK.
The Facsimile style user interface will appear, if it does not
check the user interface selection setting as detailed on page
2-3.
2 - 16 USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®)
BHL2-Software-FM6.0
4
Enter the fax number using any of the following methods:
■ Using the dial pad enter the number.
■ Click any of the 10 Speed-Dial buttons.
■ Click the Address Book button, and then select a Member
or Group from the Address Book.
If you make a mistake click Clear to delete all the entries.
5
6
To include a Cover Page, click
Cover Page On, and then
click the Cover Page
icon to enter or edit the Cover Page
information.
Click Start to send the fax.
If you want to cancel the fax, click Stop.
Redial
If you want to redial a number, click Redial to scroll through the last
five fax numbers, and then click Start.
Sending a file as a PC-FAX using the Simple style
user interface
1
2
Create a file in Word, Excel, Paint, Draw or any other application
on your PC.
From the File menu, select Print.
The Print dialog box will appear:
USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®) 2 - 17
BHL2-Software-FM6.0
3
Select Brother PC-FAX as your printer, and then click OK.
The Simple style user interface will appear, if it does not check
the user interface selection setting as detailed on page 2-3.
4
In the To: field, type the fax number of the recipient. You can
also use the Address Book to select destination fax numbers by
clicking the To: button. If you made a mistake entering a
number, click the Clear button to delete all the entries.
To send a Cover Page and note, click the Cover Page On check
box.
5
You can also click the
6
7
icon to create or edit a cover page.
When you are ready to send your fax, click the Send
If you wish to cancel the fax, click the Cancel
icon.
icon.
Additional Information for Network
PC-FAX users with FAX-1920CN
Enable Network PC-FAX
To use the machine with Network PC-FAX, the machine must be
configured with a TCP/IP address. If you use PC-FAX to an E-mail
address, the mail server settings must also be configured.
The items described in this chapter are specific items relating to
the Network version of PC-FAX software.
Brother Network PC-FAX can be configured through the
PC-FAX Setup, Sending tab.
2 - 18 USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®)
BHL2-Software-FM6.0
Using the Brother Network PC-FAX software
The Brother Network PC-FAX feature allows you to use your PC to
send any application or original file as a standard fax. You can create
a file in any application on your PC, and then send it as a Network
PC-FAX. You can even attach a cover page note. All you have to do
is set up the receiving parties as Members or Groups in your Brother
PC-FAX Address Book or simply enter the destination address or fax
number into the User Interface. You can use the Address Book
Search feature to quickly find members to send your fax.
Please check Brother Solutions Center for the latest updates
available for Brother Network PC-FAX. Visit
http://solutions.brother.com/
Quick Tips:
Please see Sending setup (For Network Users) on page 2-20 before
using Brother Network PC-FAX.
1 Ensure that Network PC-FAX is set to “Enable” in the Sending
tab of Setup. (See Sending setup (For Network Users) on page
2-20.)
2 To send an E-mail from Brother Network PC-FAX you can either
enter the E-mail address in the To: field or in the display for
Facsimile Style user interface using the PC keyboard or select
the member from the Address Book. The member must have
E-mail selected as the chosen destination for that member.
3 To send an Internet Fax from Brother Network PC-FAX you can
either enter the Internet Fax address in the To: field or in the
display for Facsimile style user interface using the PC keyboard
or select the member from the Address Book. The member must
have machine’s Mail Address selected as the chosen
destination for that member.
4 To send a Network Fax simply select a member from the
address book or enter the fax number into the User Interface
with the PC keyboard. The member must have Fax selected as
the chosen destination for that member.
Sending a Network PC-FAX to an E-mail address or sending an
Internet Fax requires SMTP/POP3 mail server support.
USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®) 2 - 19
BHL2-Software-FM6.0
Sending setup (For Network Users)
In order to use the full functionality of Network PC-FAX you must
enable the Network PC-FAX option on the Sending tab of Brother
PC-FAX Setup.
1 Access the Sending Tab from the PC-FAX dialog box by clicking
2
—OR—
From the Start menu, select All Programs, Brother, MFL-Pro
Suite FAX-1920CN, and then select PC-FAX Setup.
Check Enable box.
This software can be used in a network environment and with a
locally connected machine. It is important that when used in a
network environment the Network PC Fax is set to enable.
2 - 20 USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®)
BHL2-Software-FM6.0
Extra options in Address Book (For Network
Users)
When the Enable Network PC-FAX option is selected, three
additional options appear in the address book contact window.
1 In the Address Book dialog box, click the icon to add a
member.
The Brother Address Book Member Setup dialog box will
appear:
2
3
4
In the Brother Address Book Member Setup dialog box, type
the member’s information.
Name is a required field. You can also enter an E-mail contact
address and machine’s address for the address book member.
To send to this contact it is necessary to specify which is the
preferred method of sending an original to this contact by
checking the Fax, E-mail or E-mail Address box next to the
contact.
Click the OK button to save the member’s information.
If you wish to send an original to this contact by more than one
method you must create a second contact and select a different
option, Fax, E-Mail or Address.
To use the machine for Network PC-FAX, see Using Brother PC-FAX
software (For Windows®) on page 2-1.
USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®) 2 - 21
BHL2-Software-FM6.0
3
Using your machine with a
Macintosh®
Setting up your USB-equipped Apple®
Macintosh®
Before you can connect the machine to your Macintosh®, you
must buy a USB cable that is not longer than 6 feet (2 metres).
Do not connect the machine to a USB port on a keyboard or
a non-powered USB hub.
The features supported by the machine will depend on the operating
system you are using. The chart below shows which features are
supported.
Mac OS®
Feature
Mac OS® X
8.6
9.X
10.1
10.2.1 or
greater*1
Printing
Yes
Yes
Yes
Yes
PC-FAX sending
Yes
Yes
Yes
Yes
*1 For Mac OS® X 10.2 user, please upgrade to Mac OS® X 10.2.1
or greater. (The latest information for Mac OS® X, please visit at:
http://solutions.brother.com)
Descriptions in this chapter are based on the FAX-1920CN.
These descriptions also apply to the other machines.
To use this feature, you can download the printer driver from the
Brother Solutions Center at:
http://solutions.brother.com
3 - 1 USING YOUR MACHINE WITH A MACINTOSH®
BHL2-Software-FM6.0
Using the Brother printer driver with
your Apple® Macintosh®
(Mac OS® 8.6-9.2)
To select a Printer:
1 Open the Chooser from the Apple menu.
2
Click the Brother Ink icon. On the right side of the Chooser
window, click the printer you want to print to. Close the
Chooser.
To print an original:
3 From the application software such as Presto! PageManager®,
click the File menu and select Page Setup. Change the settings
for Paper Size, Paper Thickness, Paper Source, Orientation,
and Scaling and then click OK.
USING YOUR MACHINE WITH A MACINTOSH® 3 - 2
BHL2-Software-FM6.0
4
From application software such as Presto! PageManager®, click
the File menu and select Print. Click Print to start printing.
If you want to change Copies, Pages, Quality, Media Type and
Color/Grayscale, select your settings before clicking Print.
Click the Option button to change Document and
Printing Options.
3 - 3 USING YOUR MACHINE WITH A MACINTOSH®
BHL2-Software-FM6.0
Using the Brother printer driver with
Your Apple® Macintosh® (Mac OS® X)
Choosing page setup options
1
From application software such as Presto! PageManager®, click
the File menu and select Page Setup. Make sure FAX-XXXX
(Where XXXX is your model name) is selected in the Format for
pop-up menu. You can change the settings for Paper Size,
Orientation and Scaling, then click OK.
2
From application software such as Presto! PageManager®, click
File menu and select Print. Click Print to start printing.
USING YOUR MACHINE WITH A MACINTOSH® 3 - 4
BHL2-Software-FM6.0
Choosing printing options
To control special printing features, choose Print Settings in the
Print dialog box. You can change Quality, Media Type,
Color/Grayscale, Paper Thickness and Bi-Directional Printing
settings.
See Resolution on page S-6 in the User’s Guide.
3 - 5 USING YOUR MACHINE WITH A MACINTOSH®
BHL2-Software-FM6.0
Sending a fax from your Macintosh®
application
For Mac OS® 8.6 - 9.2 users
You can send a fax directly from a Macintosh® application.
1 Create an original in a Macintosh application.
2 To send a fax, select Print from the File menu.
The Printer dialog box will appear:
3
When Printer is selected, the top button shows Print and the
Address button is grayed.
From the Output pull-down menu, select Facsimile.
When Facsimile is selected, the top button changes to Send
Fax and the Address button will be available.
USING YOUR MACHINE WITH A MACINTOSH® 3 - 6
BHL2-Software-FM6.0
4
5
6
Click Send Fax.
The Send Fax dialog box appears:
The Send Fax dialog box has two list boxes. The left box shows
all the previously Stored Fax Numbers and the right box shows
the Destination Fax Numbers as you select them.
To address the fax, type a fax number in the Input Fax Number
box.
When you are finished addressing your fax, click Send Fax.
To select and only send certain pages of the original, click OK
to go to the Print dialog box.
If you click Send Fax without addressing your fax, the following
error message will appear:
Click OK to go to the Send Fax dialog box.
Sending a Network PC-FAX from your Macintosh®
application (FAX-1920CN only)
You can send a fax directly from your Macintosh® application using
the following steps:
1 Please download the software from the Brother Solutions Center
at: http://solutions.brother.com
2 Follow the steps on pages 3-6.
3 - 7 USING YOUR MACHINE WITH A MACINTOSH®
BHL2-Software-FM6.0
For Mac OS® X users
You can send a fax directly from a Macintosh® application.
1 Create an original in a Macintosh application.
2 To send a fax, select Print from the File menu.
The Printer dialog box will appear:
3
Select Send Fax from the pull-down menu.
USING YOUR MACHINE WITH A MACINTOSH® 3 - 8
BHL2-Software-FM6.0
4
Select Facsimile from the Output pull-down menu.
5
To address the fax, type a fax number in the Input Fax Number
box, and the click Print.
If you want to send a fax to more than one number, click Add
after entering the first fax number. The destination fax numbers
will be listed in the dialog box.
3 - 9 USING YOUR MACHINE WITH A MACINTOSH®
BHL2-Software-FM6.0
Drag a vCard from the Mac OS® X Address Book
application
You can address the fax number using a vCard (an electronic
business card) from Mac OS® application to the destination fax
number field.
1 Click Address Book button.
2 Drag a vCard from the Mac OS® X Address Book application
to the Destination Fax Numbers filed.
When you are finished addressing your fax, click Print.
USING YOUR MACHINE WITH A MACINTOSH® 3 - 10
BHL2-Software-FM6.0
The vCard used must contain a work fax or home fax number.
When you choose work fax or home fax from the Stored Fax
Numbers pull-down list, only the fax number stored in the
Mac OS® X Address Book for the selected category will be
used. If the fax number is stored in only one of the Mac OS® X
Address Book categories, the number will be retrieved no matter
which category you have selected (work or home).
Sending a Network PC-FAX from your Macintosh®
application (FAX-1920CN only)
You can send a fax directly from your Macintosh® application using
the following steps:
1 Please download the software from the Brother Solutions Center
at: http://solutions.brother.com
2 Follow the steps on page 3-8.
3 - 11 USING YOUR MACHINE WITH A MACINTOSH®
BHL2-Software-FM6.0
f
4
Brother Network PC-FAX
software (For FAX-1920CN
only)
Enable Network PC-FAX
To use the machine with Network PC-FAX, the machine must be
configured with a TCP/IP address. If you use PC-FAX to an E-mail
address, the mail server settings must also be configured.
The items described in this chapter are specific items relating to
the Network version of PC-FAX software.
Brother Network PC-FAX can be configured through PC-FAX
Setup, Sending tab.
BROTHER NETWORK PC-FAX SOFTWARE (FOR FAX-1920CN ONLY) 4 - 1
BHL2-Software-FM6.0
Sending setup
In order to use the full functionality of Network PC-FAX it is strongly
recommended that you enable the Network PC-FAX Setup option on
the Sending tab Brother PC-FAX Setup.
1 Access the Sending Tab from the PC-FAX dialog box by clicking
2
—OR—
From the Start menu, select All Programs, Brother, MFL-Pro
Suite FAX-1920CN, and then select PC-FAX Setup.
Check Enable box.
This software can be used in a network environment and with a
locally connected machine. It is important that when used in a
network environment the Network PC Fax is set to enable.
4 - 2 BROTHER NETWORK PC-FAX SOFTWARE (FOR FAX-1920CN ONLY)
BHL2-Software-FM6.0
Extra options in Address Book
When the Enable Network PC-FAX option is selected, three
additional options appear in the address book contact window.
1 In the Address Book dialog box, click the icon to add a
member.
The Brother Address Book Member Setup dialog box will
appear:
2
3
4
In the Brother Address Book Member Setup dialog box, type
the member’s information.
Name is a required field. You can also enter an E-mail contact
address and machine address for the address book member.
To send to this contact it is necessary to specify which is the
preferred method of sending an original to this contact by
checking the Fax, E-mail or machine’s E-mail Address box next
to the contact.
Click the OK button to save the member’s information.
If you wish to send an original to this contact by more than one
method you must create a second contact and select a different
option, Fax, E-Mail or machine’s Address.
To use the machine for Network PC-FAX, see Using Brother PC-FAX
software (For Windows®) on page 2-1.
BROTHER NETWORK PC-FAX SOFTWARE (FOR FAX-1920CN ONLY) 4 - 3
BHL2-Software-FM6.0
Using the Brother Network PC-FAX software
The Brother Network PC-FAX feature allows you to use your PC to
send any application or original file as a standard fax. You can create
a file in any application on your PC, and then send it as a Network
PC-FAX. You can even attach a cover page note. All you have to do
is set up the receiving parties as Members or Groups in your PC-FAX
Address Book or simply enter the destination address or fax number
into the User Interface. You can use the Address Book Search
feature to quickly find members to send your fax.
Please check Brother Solutions Center for the latest updates
available for Brother Network PC-FAX. Visit
http://solutions.brother.com/
Quick Tips:
Please see Sending setup on page 4-2 before using Brother Network
PC-FAX.
1 Ensure that Network PC-FAX is set to “Enable” in the Sending
tab of Setup. (See Sending setup on page 4-2.)
2 To send an E-mail from Brother Network PC-FAX you can either
enter the E-mail address in the To: field or in the display for
Facsimile Style using the PC keyboard or select the member
from the Address Book. The member must have E-mail selected
as the chosen destination for that member.
3 To send an Internet Fax from Brother Network PC-FAX you can
either enter the Internet Fax address in the To: field or in the
display for Facsimile style using the PC keyboard or select the
member from the Address Book. The member must have
machine’s Mail Address selected as the chosen destination for
that member.
4 To send a Network Fax simply select a member from the
address book or enter the fax number into the User Interface
with the PC keyboard. The member must have Fax selected as
the chosen destination for that member.
Sending a Network PC-FAX to an E-mail address or sending an
Internet Fax requires SMTP/POP3 mail server support.
4 - 4 BROTHER NETWORK PC-FAX SOFTWARE (FOR FAX-1920CN ONLY)
BHL2-Software-FM6.0
Sending a Network PC-FAX from your Macintosh®
application
You can send a fax directly from your Macintosh® application using
the following steps:
For Mac OS 8.6 - 9.2 users
1
2
Please download the software from the Brother Solutions Center
at: http://solutions.brother.com
Follow the steps on pages 3-6.
For Mac OS X users
1
2
Please download the software from the Brother Solutions Center
at: http://solutions.brother.com
Follow the steps on page 3-8.
BROTHER NETWORK PC-FAX SOFTWARE (FOR FAX-1920CN ONLY) 4 - 5
BHL2-Software-FM6.0
Index
D
S
Drivers
Macintosh®
printer ..................... 3-2, 3-4
Windows®
printer ..................... 1-1, 1-4
Scan
Macintosh®
Network ....................... 3-11
F
Fax
Macintosh®
Mac OS® 8.6-9.2 .......... 3-6
Mac OS® X .......... 3-8, 3-10
Network PC-FAX Send
..................................... 3-11
Windows®
Network PC-FAX Send
..................................... 2-18
PC-FAX ......................... 2-1
P
PC-FAX (Windows®) .......... 2-1
sending
address book ................ 2-7
cover page .................. 2-14
facsimile style ............. 2-16
group ............................. 2-9
simple style ................. 2-17
Print
Macintosh®
Brother driver
......................... 3-2, 3-4, 3-6
Windows®
driver settings ............... 1-4
True2Life® .................. 1-14
I - 1 INDEX
ZL2FB-US-FM6.0
BHL2-Software-FM6.0
®
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807–0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, CANADA H9B 3H6
Visit us on the World Wide Web
http://www.brother.com
These machines are made for use in the USA and CANADA only. We cannot recommend
using them overseas because it may violate the Telecommunications Regulations of that
country and the power requirements of your multi-function center may not be compatible
with the power available in foreign countries. Using USA or CANADA models overseas is
at your own risk and may void your warranty.
Version 0
BHL2-Software-FM6.0
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertisement