Brother DCP-J525W User`s guide

Brother DCP-J525W User`s guide
BASIC USER’S GUIDE
DCP-J525W
DCP-J725DW
Version 0
UK/IRE/GEN
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: DCP-J525W and DCP-J725DW
(Circle your model number)
Serial Number: 1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
© 2011 Brother Industries, Ltd.
User's Guides and where do I find it?
Which manual?
What's in it?
Where is it?
Product Safety Guide
Read this Guide first. Please read the Safety
Instructions before you set up your machine.
See this Guide for trademarks and legal
limitations.
Printed / In the box
Quick Setup Guide
Follow the instructions for setting up your
machine and installing the drivers and software
for the operating system and connection type
you are using.
Printed / In the box
Basic User's Guide
Learn the basic Copy, Scan and PhotoCapture
Center™ 1 operations and how to replace
consumables. See troubleshooting tips.
Printed / In the box
Advanced User's Guide
Learn more advanced operations: Copy,
printing reports and performing routine
maintenance.
PDF file / CD-ROM
Software User's Guide
Follow these instructions for Printing, Scanning,
PDF file / CD-ROM
1,
Network Scanning, PhotoCapture Center™
Web Services (Scan), and using the Brother
ControlCenter utility.
Network Glossary
This Guide provides basic information about
advanced network features of Brother
machines along with explanations about
general networking and common terms.
PDF file / CD-ROM
Network User's Guide
This Guide provides useful information about
wireless network settings and security settings
using the Brother machine. You can also find
supported protocol information for your
machine and detailed troubleshooting tips.
PDF file / CD-ROM
Mobile Print/Scan Guide
This Guide provides useful information about
printing data from your mobile phone and
transmitting scanned data from the Brother
machine to your mobile phone.
PDF file / Brother
1
DCP-J725DW only
2
Visit us at http://solutions.brother.com/.
Solutions Center 2
i
Table of Contents
(BASIC USER’S GUIDE)
1
General information
1
Using the documentation .......................................................................................1
Symbols and conventions used in the documentation ....................................1
Accessing the Advanced User’s Guide, Software User’s Guide,
Network User’s Guide, and Network Glossary ...................................................1
Viewing Documentation...................................................................................1
Accessing Brother Support (Windows®) ................................................................3
Accessing Brother Support (Macintosh) ................................................................4
Control panel overview ..........................................................................................5
LCD screen indications....................................................................................6
Status LED (DCP-J725DW only) .....................................................................6
Basic Operations .............................................................................................7
Favourite Settings..................................................................................................8
Registering Favourite Settings ........................................................................8
Changing Favourite Settings ...........................................................................9
Deleting Favourite Settings .............................................................................9
Recalling Favourite Settings ............................................................................9
Beeper Volume................................................................................................9
LCD display .........................................................................................................10
Setting the backlight brightness.....................................................................10
2
Loading paper
11
Loading paper and other print media...................................................................11
Loading envelopes and postcards .................................................................13
Loading photo paper (DCP-J725DW only) ....................................................15
Printable area ................................................................................................18
Paper settings......................................................................................................19
Paper Type ....................................................................................................19
Paper Size .....................................................................................................19
Acceptable paper and other print media..............................................................20
Recommended print media ...........................................................................20
Handling and using print media .....................................................................21
Choosing the right print media.......................................................................22
3
Loading documents
24
How to load documents .......................................................................................24
Using the ADF (DCP-J725DW only)..............................................................24
Using the scanner glass ................................................................................25
Unscannable area .........................................................................................26
ii
4
Making copies
27
How to copy ......................................................................................................... 27
Stop copying.................................................................................................. 27
Copy settings.................................................................................................27
Paper Options................................................................................................ 28
5
Printing photos from a memory card or USB Flash memory drive
(DCP-J725DW only)
29
PhotoCapture Center™ operations (Photo mode)............................................... 29
Using a memory card or USB Flash memory drive .......................................29
Getting started ..................................................................................................... 30
Print Images......................................................................................................... 32
View Photos................................................................................................... 32
PhotoCapture Center™ print settings.................................................................. 32
How to scan to a memory card or USB Flash memory drive............................... 33
6
How to print from a computer
34
Printing a document.............................................................................................34
7
How to scan to a computer
35
Scanning a document ..........................................................................................35
Scanning using the scan button........................................................................... 35
Scanning using a scanner driver ......................................................................... 36
Scanning using the ControlCenter....................................................................... 36
A
Routine maintenance
37
Replacing the ink cartridges ................................................................................ 37
Cleaning and checking the machine.................................................................... 40
Cleaning the scanner glass ........................................................................... 40
Cleaning the print head .................................................................................41
Checking the print quality .............................................................................. 41
Checking the print alignment ......................................................................... 42
B
Troubleshooting
43
Error and Maintenance messages....................................................................... 43
Error animations display ................................................................................ 49
Document jam (DCP-J725DW) ..................................................................... 49
Printer jam or paper jam ................................................................................ 50
Troubleshooting .................................................................................................. 55
If you are having difficulty with your machine ................................................ 55
Machine Information ............................................................................................ 60
Checking the serial number........................................................................... 60
Reset functions.............................................................................................. 60
How to reset the machine.............................................................................. 60
iii
C
Menu and features
61
On-screen programming......................................................................................61
Menu table ...........................................................................................................62
Entering Text .......................................................................................................75
Inserting spaces ...........................................................................................75
Making corrections ........................................................................................75
Repeating letters ...........................................................................................75
D
Specifications
76
General ................................................................................................................76
Print media...........................................................................................................79
Copy ....................................................................................................................80
PhotoCapture Center™ (DCP-J725DW only)......................................................81
PictBridge (DCP-J725DW only) ...........................................................................82
Scanner ...............................................................................................................83
Printer ..................................................................................................................84
Interfaces .............................................................................................................84
Computer requirements .......................................................................................85
Consumable items ...............................................................................................86
Network (LAN) .....................................................................................................87
E
iv
Index
88
Table of Contents
(ADVANCED USER’S GUIDE)
The Advanced User’s Guide explains the following features and operations.
You can view the Advanced User’s Guide on the CD-ROM.
1
General setup
IMPORTANT NOTE
Memory storage
Automatic Daylight Saving Time
(MFC models only)
Sleep Mode
Auto Power Down (DCP models only)
LCD display
Mode Timer (MFC models only)
2
7
Copy settings
8
Security features
(MFC models only)
Sending a fax
(MFC models only)
9
Additional sending options
Additional sending operations
Polling overview
4
Receiving a fax
(MFC models only)
Memory Receive (Monochrome only)
Remote Retrieval
Additional receiving operations
Polling overview
5
Dialling and storing numbers
(MFC models only)
Printing photos from a
memory card or USB Flash
memory drive (MFC-J625DW
and DCP-J725DW only)
PhotoCapture Center™ operations
Print Images
PhotoCapture Center™ print settings
Scan to a memory card or USB Flash
memory drive
TX Lock
3
Making copies
Printing photos from a
camera (MFC-J625DW and
DCP-J725DW only)
Printing photos directly from a
PictBridge camera
Printing photos directly from a digital
camera (without PictBridge)
A
Routine maintenance
Cleaning and checking the machine
Packing and shipping the machine
B
Glossary
C
Index
Voice operations
Additional dialling operations
Additional ways to store numbers
6
Printing reports
Fax reports (MFC models only)
Reports
v
vi
1
General information
Using the
documentation
1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation
The following symbols and conventions are
used throughout the documentation.
Bold
Bold typeface identifies specific
buttons on the machine’s
control panel, or on the
computer screen.
Italics
Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in the Courier New font
identifies messages on the
LCD of the machine.
WARNING
WARNING indicates a potentially
hazardous situation which, if not avoided,
could result in death or serious injuries.
CAUTION
CAUTION indicates a potentially hazardous
situation which, if not avoided, may result in
minor or moderate injuries.
IMPORTANT
IMPORTANT indicates a potentially
hazardous situation which, if not avoided,
may result in damage to property or loss of
product functionality.
1
1
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Electrical Hazard icons alert you to
possible electrical shocks.
1
Accessing the
Advanced User’s
Guide, Software User’s
Guide, Network User’s
Guide, and Network
Glossary
1
This Basic User’s Guide does not contain all
the information about the machine, such as
how to use the advanced features of the
Copy, PhotoCapture Center™
(DCP-J725DW only), Printer, Scanner, and
Network. When you are ready to learn
detailed information about these operations,
you can read the Advanced User’s Guide,
Software User’s Guide,
Network User’s Guide, and
Network Glossary that are on the CD-ROM.
Viewing Documentation
1
Viewing Documentation
(Windows®)
1
To view the documentation, from the Start
menu, select Brother, DCP-XXXX (where
XXXX is your model name) from the
programs list, and then choose
User’s Guides.
If you have not installed the software, you can
find the documentation on the CD-ROM by
following the instructions below:
1
Chapter 1
a
Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
Viewing Documentation
(Macintosh)
Note
a
Turn on your Macintosh. Insert the
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
b
c
d
Double-click the Documentation icon.
e
After the list of User’s Guides appears,
choose the guide you want to read.
If the Brother screen does not appear
automatically, go to
My Computer (Computer), double-click
the CD-ROM icon, and then double-click
start.exe.
b
If the model name screen appears, click
your model name.
c
If the language screen appears, click
your language. The CD-ROM Top Menu
will appear.
d
e
Click Documentation.
Click PDF documents. If the country
screen appears, choose your country.
After the list of User’s Guides appears,
choose the guide you want to read.
Double-click your language folder.
Double-click top.pdf.
If the country screen appears, choose
your country.
How to find Scanning instructions
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
 Scanning
 ControlCenter
 Network Scanning
ScanSoft™ PaperPort™12SE with OCR
How-to-Guides (DCP-J725DW only)
(Windows® users)
 The complete ScanSoft™
PaperPort™12SE with OCR How-toGuides can be viewed from the Help
section in the ScanSoft™
PaperPort™12SE application.
2
1
1
General information
Accessing Brother
Support (Windows®)
Presto! PageManager User’s Guide
(DCP-J725DW only)
(Macintosh users)
Note
1
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center) on the CD-ROM.
Presto! PageManager must be
downloaded and installed before use. See
Accessing Brother Support (Macintosh)
uu page 4 for further instructions.
 Click Brother Support on the Top Menu.
The following screen will appear:
 The complete Presto! PageManager
User’s Guide can be viewed from the Help
section in the Presto! PageManager
application.
How to find Network setup
instructions
1
Your machine can be connected to a wireless
network.
Basic setup instructions
uuQuick Setup Guide
If your wireless access point or router
supports Wi-Fi Protected Setup or
AOSS™uu Quick Setup Guide
Network setup uuNetwork User’s Guide
 To access our website
(http://www.brother.com/), click
Brother Home Page.
 For the latest news and product support
information
(http://solutions.brother.com/), click
Brother Solutions Center.
 To visit our website for original Brother
Supplies
(http://www.brother.com/original/),
click Supplies Information.
 To access the Brother CreativeCenter
(http://www.brother.com/creativecenter/)
for FREE photo projects and printable
downloads,
click Brother CreativeCenter.
 To return to the top menu, click Back or if
you have finished, click Exit.
3
1
Chapter 1
Accessing Brother
Support (Macintosh)
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center) on the CD-ROM.
 Double-click the Brother Support icon.
The following screen will appear:
 (DCP-J725DW only)
To download and install Presto!
PageManager, click
Presto! PageManager.
 To register your machine from the Brother
Product Registration Page
(http://www.brother.com/registration/),
click On-Line Registration.
 For the latest news and product support
information
(http://solutions.brother.com/), click
Brother Solutions Center.
 To visit our website for original Brother
Supplies
(http://www.brother.com/original/), click
Supplies Information.
4
1
General information
Control panel overview
1
1
The DCP-J525W and DCP-J725DW have the same control panel keys.
5
1
1
LCD (Liquid Crystal Display)
This is a Touchscreen LCD. You can access
the menus and options by pressing buttons
displayed on the screen.
Also, you can adjust the angle of the screen by
lifting it.
2
3
4
You can turn the machine on and off.
Press
to turn the machine on.
Press and hold down
2
3
4
to turn the machine
Lets you return to the Ready mode.
off. The LCD will show Shutting Down and
will stay on for a few seconds before going off.
Start keys:
If you turn the machine off using the

button, it will still periodically clean the print
head to maintain print quality. To prolong print
head life, provide the best ink cartridge
economy, and maintain print quality, you
should keep your machine connected to the
power at all times.
Mono Start
Lets you start making copies in
monochrome. Also lets you start a
scanning operation (in colour or mono
depending on the scan setting in the
ControlCenter software).

Colour Start
Lets you start making copies in full colour.
Also lets you start a scanning operation (in
colour or mono, depending on the scan
setting in the ControlCenter software).
5
Stop/Exit
Stops an operation or exits the menu.
Note
Most of the illustrations in this User’s Guide
show the DCP-J525W.
5
Chapter 1
LCD screen indications
1
The LCD shows the current machine status
when the machine is idle.
10
9 8
Scan
Lets you access the SCAN mode.
9
Copy
Lets you access the COPY mode.
10 Ink indicator
Lets you see the available ink volume. Also,
lets you access the Ink menu.
6
7
8
The warning icon
appears when there is
an error or maintenance message. For
details, see Error and Maintenance
messages uu page 43.
1
2
3
4
5
1
Menu
Lets you access the main menu.
2
Photo (DCP-J725DW only)
Lets you access the PHOTO mode.
3
s or t
Press to display the previous or next page. The
Up and Down arrow buttons do not light up
when there is only one page.
4
If the Information button lights up, you can
press it to view information about machine
functions or error messages.
5
Press to recall present Favourite settings.
These buttons are always lit, even when you
have not registered your Favourite settings.
Press a Favourite button to display instructions
about how to set up a Favourite.
6
Press to go back to the previous menu level. It
does not light up when its performance is
rejected.
7
Wireless Status
A four level indicator shows the current
wireless signal strength if you are using a
wireless connection.
0
6
Max
Status LED (DCP-J725DW
only)
When you turn the machine on, the status
LED lights up.
When the memory card or USB Flash
memory drive is being read or written to, the
status LED blinks.
When the machine is in Sleep Mode, the
status LED will be off.
1
General information
Basic Operations
To operate the Touchscreen, use your finger
to press the Menu or option button directly on
the Touchscreen. To display and access all
the screen menus or options in a setting,
press s or t to scroll through them.
Note
1
Press
to go back to the previous level
if necessary.
h
Press Stop/Exit.
The following steps show how to change a
setting in the machine. In this example the
Paper Type setting is changed from
Plain Paper to Inkjet Paper.
a
b
Press Menu.
Press s or t to display
General Setup.
c
d
Press General Setup.
e
f
Press Paper Type.
g
Press s or t to display Paper Type.
Press s or t to display
Inkjet Paper.
Press Inkjet Paper.
7
1
Chapter 1
Favourite Settings
You can register the copy and scan settings
you use most often by setting them as your
Favourite Settings. Later you can recall and
apply those settings quickly and easily. You
can register three Favourites.
The following settings can be included in a
copy or scan Favourite:
Copy
1
Registering Favourite
Settings
a
b
Press Menu.
c
Press a Favourite displayed as
”-Blank-”.
 Quality
 Paper Type
 Paper Size
 Enlarge/Reduce
 Density
 Stack/Sort 1
 Page Layout
 Duplex Copy 1
Scan (Scan to Media) 1
 File Name
1
8
Press s or t to display
Favorite Settings.
Press Favorite Settings.
Note
Each Favourite button will show the word
”-Blank-” next to it before you register it.
d
Press Next to display the modes Copy
and Scan.
e
Press Copy or Scan for the mode you
want to register.
f
Press s or t to display the available
settings for the mode you chose in
step e, and then press the setting you
want to store.
g
Press s or t to display the available
options for the setting, and then press
the option you want.
Repeat steps f and g until you have
chosen all the settings for this Favourite.
h
i
When you finish, press OK.
j
To finish and register the settings for this
Favourite, press Yes.
k
l
Press OK to confirm.
 Quality
 File Type
1
DCP-J725DW only
Use the buttons on the Touchscreen to
enter a name for the Favourite. (To help
you enter letters, see Entering Text
uu page 75.)
Press OK.
Press Stop/Exit.
General information
Changing Favourite Settings
You can change the settings registered to a
Favourite.
a
b
Press Menu.
Press s or t to display
Favorite Settings.
Press Favorite Settings.
c
Press the Favourite (1, 2, or 3) you want
to change.
d
e
Press Change, and then Yes to confirm.
f
Press s or t to display the available
settings, and then press the setting you
want to change.
Press s or t to display the available
options, and then choose your new
option.
Repeat steps e and f to change other
settings as needed.
g
h
Press OK when you are finished
changing settings.
To edit the name, hold down
to
delete the current name, and then enter
a new name by pressing the buttons on
the Touchscreen. (To help you enter
letters, see Entering Text uu page 75.)
Press OK.
i
To finish and register the settings for this
Favourite, press Yes.
j
k
Press OK to confirm.
Press Stop/Exit.
1
Deleting Favourite Settings
1
1
You can delete a Favourite.
a
b
Press Menu.
c
Press the Favourite (1, 2, or 3) that you
want to delete.
d
Press Delete to delete the Favourite
that you chose in step c.
Press Yes to confirm.
e
Press Stop/Exit.
Press s or t to display
Favorite Settings.
Press Favorite Settings.
Recalling Favourite Settings
1
Buttons for each Favourite are always
displayed on the screen. To recall a
Favourite, simply press its button.
Beeper Volume
1
When the beeper is on, the machine will beep
when you press a key, or make a mistake.
You can choose from a range of beeper
volume levels, from High to Off.
a
b
Press Menu.
c
d
e
f
g
Press General Setup.
Press s or t to display
General Setup.
Press s or t to display Beeper.
Press Beeper.
Press Low, Med, High or Off.
Press Stop/Exit.
9
Chapter 1
LCD display
Setting the backlight
brightness
If you are having difficulty reading the LCD,
try changing the brightness setting.
a
b
c
d
e
f
g
h
i
10
Press Menu.
Press s or t to display
General Setup.
Press General Setup.
Press s or t to display
LCD Settings.
Press LCD Settings.
Press s or t to display Backlight.
Press Backlight.
Press Light, Med or Dark.
Press Stop/Exit.
1
1
2
Loading paper
2
b
Loading paper and
other print media
Lift the output paper tray cover (1).
2
2
1
Note
(DCP-J725DW only)
To print on Photo (10  15 cm) or Photo L
(89  127 mm) paper, you must use the
photo paper tray. (See Loading photo
paper (DCP-J725DW only) uu page 15.)
Load only one size of paper and one type of
paper in the paper tray at any one time.
a
Pull the paper tray completely out of the
machine.
c
With both hands, gently press and slide
the paper side guides (1) and then the
paper length guide (2) to fit the paper
size.
Make sure that the triangular marks (3)
on the paper side guides (1) and paper
length guide (2) line up with the marks
for the paper size you are using.
1
Note
If the paper support flap (1) is open, close
it, and then close the paper support (2).
3
2
1
2
3
11
Chapter 2
d
Fan the stack of paper well to avoid
paper jams and misfeeds.
Note
When there are only a few sheets of paper
left in the paper tray, the machine may
start to misfeed. Load at least 10 sheets of
paper into the paper tray.
f
Gently adjust the paper side guides (1)
to fit the paper using both hands.
Make sure the paper side guides touch
the sides of the paper.
1
Note
Always make sure that the paper is not
curled or wrinkled.
e
Gently put the paper into the paper tray
print side down and top edge in first.
Check that the paper is flat in the tray.
g
IMPORTANT
Be careful not to push the paper in too far;
it may lift at the back of the tray and cause
paper feed problems.
12
Close the output paper tray cover.
Loading paper
h
Slowly push the paper tray completely
into the machine.
Loading envelopes and
postcards
2
About envelopes
2
 Use envelopes that weigh between 80 to
95 g/m2.
i
 Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first before printing many
envelopes.
While holding the paper tray in place,
pull out the paper support (1) until it
clicks, and then unfold the paper
support flap (2).
IMPORTANT
DO NOT use any of the following types of
envelopes, as they will cause paper feed
problems:
• That are of a baggy construction.
• That have windows.
• That are embossed (have raised
writing on them).
2
• That have clasps or staples.
1
• That are pre-printed on the inside.
Glue
Double flaps
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
13
2
Chapter 2
Loading envelopes and postcards
a
Before loading, press the corners and
sides of envelopes or postcards to make
them as flat as possible.
IMPORTANT
If envelopes or postcards are “doublefeeding”, put one envelope or postcard in
the paper tray at a time.
2
b
Put envelopes or postcards in the paper
tray with the address side down and the
leading edge (top of the envelopes) in
first as shown in the illustration. Using
both hands, gently press and slide the
paper side guides (1) and paper length
guide (2) to fit the size of the envelopes
or postcards.
1
2
14
Loading paper
If you have problems printing on
envelopes with the flap on the short edge,
try the following:
a
b
Open the envelope flap.
Put the envelope into the paper tray with
the address side down and the flap
positioned as shown in the illustration.
Loading photo paper
(DCP-J725DW only)
Use the photo paper tray which has been
assembled on the top of the output paper tray
cover, to print on Photo (10  15 cm) and
Photo L (89  127 mm) size paper. When you
use the photo paper tray, you do not have to
take out the paper that is in the tray beneath
it. (For the maximum number of photo cards
you can load, see Paper weight, thickness
and capacity uu page 23.)
a
c
Select Reverse Print in the printer
driver’s dialogue box and then adjust the
size and margin in your application.
uuSoftware User’s Guide: Printing
(Windows®)
uuSoftware User’s Guide: Printing and
Faxing (Macintosh)
2
2
Squeeze the blue photo paper tray
release button (1) using your right index
finger and thumb and push the photo
paper tray forward until it clicks into the
photo printing position (2).
1
2
15
2
Chapter 2
b
Press and slide the paper side
guides (1) and paper length guide (2) to
fit the paper size.
2
1
c
16
Put the photo paper into the photo paper
tray and gently adjust the paper side
guides to the paper.
Make sure the paper side guides touch
the sides of the paper.
Check that the paper is flat in the tray.
Note
• Always make sure that the paper is not
curled or wrinkled.
• The Photo indicator confirms that the
photo paper tray is in the Photo printing
position. The A4/LTR indicator confirms
that the photo paper tray is in the Normal
printing position.
Loading paper
d
When you have finished printing photos
return the photo paper tray to the
Normal printing position. If you do not,
you will get a No Paper Fed error
when using A4 sized paper.
Squeeze the blue photo paper tray
release button (1) using your right index
finger and thumb and pull the photo
paper tray back until it clicks (2).
IMPORTANT
If you do not return the photo paper tray to
the Normal printing position after printing
photos, you will get a No Paper Fed
error when you use cut sheet paper.
1
2
Photo paper tray in the normal printing
position
Photo paper tray in the photo printing
position
17
2
Chapter 2
Printable area
2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can print in the
shaded areas of cut sheet paper when the Borderless print feature is available and turned on.
uuSoftware User’s Guide: Printing (Windows®)
uuSoftware User’s Guide: Printing and Faxing (Macintosh)
Cut Sheet Paper
Envelopes
3
3
4
1
4
1
2
2
Top (1)
Bottom (2)
Left (3)
Right (4)
Cut Sheet
3 mm
3 mm
3 mm
3 mm
Envelopes
22 mm
22 mm
3 mm
3 mm
Note
The Borderless feature is not available for envelopes and duplex printing.
18
Loading paper
Paper settings
2
Paper Size
2
To get the best print quality, set the machine
for the type of paper you are using.
You can use four sizes of paper for printing
copies: A4, A5, Letter and 10  15 cm. When
you change the size of paper you load in the
machine, you will need to change the paper
size setting at the same time.
a
b
a
b
Press Menu.
c
d
e
f
Press General Setup.
Paper Type
c
d
e
f
g
Press Menu.
Press s or t to display
General Setup.
Press General Setup.
Press s or t to display Paper Type.
Press Paper Type.
Press s or t to display Plain Paper,
Inkjet Paper, Brother BP71,
Brother BP61, Other Glossy or
Transparency, and then press the
option you want to set.
2
g
Press s or t to display
General Setup.
Press s or t to display Paper Size.
Press Paper Size.
Press s or t to display A4, A5,
10x15cm or Letter, and then press
the option you want to set.
Press Stop/Exit.
Press Stop/Exit.
Note
The machine ejects paper with printed
surfaces face up onto the paper tray at the
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
19
2
Chapter 2
Acceptable paper and
other print media
The print quality can be affected by the type
of paper you use in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper that is loaded in
the tray.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
Recommended print media
2
To get the best print quality, we suggest using
Brother paper. (See the table below.)
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
We recommend using “3M Transparency
Film” when you print on transparencies.
Brother paper
Paper Type
Item
We recommend testing various paper types
before buying large quantities.
A4 Plain
BP60PA
A4 Glossy Photo
BP71GA4
For best results, use Brother paper.
A4 Inkjet (Matte)
BP60MA
10  15 cm Glossy
Photo
BP71GP
 When you print on inkjet paper (coated
paper), transparencies and glossy paper,
be sure to choose the correct print media
in the “Basic” tab of the printer driver or in
the Paper Type setting of the menu. (See
Paper Type uu page 19.)
 When you print on Brother Photo paper,
load one extra sheet of the same photo
paper in the paper tray. An extra sheet has
been included in the paper package for
this purpose.
 When printing on transparencies, load
one extra sheet in the paper tray.
 When you use transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
 Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
20
2
Loading paper
Handling and using print
media
Paper capacity of the output paper
tray cover
2
2
 Store paper in its original packaging and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
Up to 50 sheets of 80 g/m2 A4 paper.
 Transparencies and photo paper must be
picked up from the output paper tray cover
one page at a time to avoid smudging.
 Avoid touching the shiny (coated) side of
photo paper. Load photo paper with the
shiny side facing down.
 Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
IMPORTANT
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
1
1
1
2 mm or greater curl may cause jams
to occur.
• Extremely shiny or highly textured
paper
• Paper that cannot be arranged
uniformly when stacked
• Short grain paper
21
2
Chapter 2
Choosing the right print media
2
Paper type and size for each operation
Paper Type
Paper Size
2
Usage
Copy
Photo
Capture
Cut Sheet
A4
210  297 mm (8.3  11.7 in.)
Yes
Yes
Yes
Letter
215.9  279.4 mm (8 1/2  11 in.)
Yes
Yes
Yes
Executive
184  267 mm (7 1/4  10 1/2 in.)
–
–
Yes
JIS B5
182  257 mm (7.2  10.1 in.)
–
–
User
Defined
A5
148  210 mm (5.8  8.3 in.)
Yes
–
Yes
A6
105  148 mm (4.1  5.8 in.)
–
–
Yes
10  15 cm (4  6 in.)
Yes
Yes
Yes
89  127 mm (3 1/2  5 in.)
–
–
Yes
13  18 cm (5  7 in.)
–
Yes
Yes
127  203 mm (5  8 in.)
–
–
Yes
Postcard 1
100  148 mm (3.9  5.8 in.)
–
–
User
Defined
Postcard 2
(Double)
148  200 mm (5.8  7.9 in.)
–
–
User
Defined
C5 Envelope
162  229 mm (6.4  9 in.)
–
–
Yes
DL Envelope
110  220 mm (4.3  8.7 in.)
–
–
Yes
COM-10
105  241 mm (4 1/8  9 1/2 in.)
–
–
Yes
Monarch
98  191 mm (3 7/8  7 1/2 in.)
–
–
Yes
Y4 Envelope
105  235 mm (4.1  9.3 in.)
–
–
User
Defined
A4
210  297 mm (8.3  11.7 in.)
Yes
–
Yes
Letter
215.9  279.4 mm (8 1/2  11 in.)
Yes
–
Yes
A5
148  210 mm (5.8  8.3 in.)
Yes
–
Yes
Cards
Envelopes
Transparencies
1
22
Printer
1
DCP-J725DW only.
Loading paper
Paper weight, thickness and capacity
Paper Type
2
Weight
Thickness
No. of
sheets
Plain Paper
64 to 120 g/m2
0.08 to 0.15 mm
100 1
Inkjet Paper
2
64 to 200 g/m
0.08 to 0.25 mm
20
Glossy Paper
Up to 220 g/m2
Up to 0.25 mm
20 2 3
Photo Card
Up to 220 g/m2
Up to 0.25 mm
20 2 3
Index Card
Up to 120 g/m2
Up to 0.15 mm
30
Postcard
Up to 200 g/m2
Up to 0.25 mm
30
Envelopes
75 to 95 g/m2
Up to 0.52 mm
10
Transparencies
–
–
10
Cut Sheet
Cards
2
1
Up to 100 sheets of 80 g/m2 paper.
2
(DCP-J725DW only)
For Photo 10  15 cm paper and Photo L 89  127 mm paper, use the photo paper tray. (See Loading photo paper
(DCP-J725DW only) uu page 15.)
3
BP71 (260 g/m 2) paper is especially designed for Brother inkjet machines.
23
3
Loading documents
How to load
documents
a
3
3
Unfold the ADF Document Support (1)
and the ADF Document Support
Flap (2).
2
You can make copies and scan from the ADF
(automatic document feeder) (DCP-J725DW
only) and from the scanner glass.
Using the ADF (DCP-J725DW
only)
1
3
The ADF can hold up to 15 pages 1 and feeds
each sheet individually. Use 90 g/m2 paper
and always fan the edges of the pages before
placing them in the ADF.
1
b
c
The ADF can hold up to 20 pages, if you stagger the
pages and meet the following conditions:
Temperature: 20 - 26 C
Humidity: 40 - 50% without condensation
Paper: XEROX4200 75 g/m2
Document Sizes and Weights
Length:
148 to 355.6 mm
Width:
148 to 215.9 mm
Weight:
64 to 90 g/m2
How to load documents
IMPORTANT
• DO NOT pull on the document while it is
feeding.
• DO NOT use paper that is curled,
wrinkled, folded, ripped, stapled, paper
clipped, pasted or taped.
• DO NOT use cardboard, newspaper or
fabric.
Make sure documents written with ink or
modified with correction fluid are completely
dry.
24
3
3
Fan the pages well.
Adjust the paper guides (1) to fit the
width of your documents.
Stagger the pages of the documents
and place them face down, top edge
first in the ADF underneath the guides
until you feel them touch the feed rollers.
The screen will display ADF Ready.
1
Loading documents
How to load documents
IMPORTANT
Note
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
d
To use the scanner glass, the ADF must
be empty. (DCP-J725DW only)
After using the ADF, fold down the ADF
Document Support Flap and then close
the ADF Document Support. Then push
down on the upper-left portion of the
ADF Document Support to close it
completely.
Using the scanner glass
3
a
b
Lift the document cover.
c
Close the document cover.
Using the document guidelines on the
left and top, place the document
face down in the upper left corner of the
scanner glass.
3
You can use the scanner glass to copy or
scan pages of a book or one page at a time.
Document Sizes Supported
Length:
Up to 297 mm
Width:
Up to 215.9 mm
Weight:
Up to 2 kg
3
25
3
Chapter 3
IMPORTANT
If you are scanning a book or thick
document, DO NOT slam the cover down
or press on it.
Unscannable area
3
The scannable area depends on the settings
in the application you are using. The figures
below show unscannable areas.
3
4
1
2
Usage
Copy
Scan
26
Document
Size
Top (1)
Left (3)
Bottom (2)
Right (4)
All paper
sizes
3 mm
3 mm
4
Making copies
How to copy
4
The following steps show the basic copy
operation.
a
Make sure you are in copy mode, press
Copy.
 The LCD shows:
1
4
Stop copying
4
To stop copying, press Stop/Exit.
Copy settings
4
You can change the following copy settings.
Press Copy and then press Options. Press
s or t to scroll through the copy settings.
When the setting you want is displayed, press
it and choose your option.
(Basic User’s Guide)
For details about changing the following copy
settings uupage 28.
 Paper Type
1
b
No. of Copies
You can enter the number of copies by
pressing - or + on the screen (as shown
above).
Do one of the following to load your
document:
 Place the document face down in the
ADF. (DCP-J725DW only)
(See Using the ADF (DCP-J725DW
only) uu page 24.)
 Place the document face down on
the scanner glass.
(See Using the scanner glass
uu page 25.)
c
If you want more than one copy, enter
the number (up to 99).
d
Press Mono Start or Colour Start.
 Paper Size
(Advanced User’s Guide)
For details about changing the following copy
settings
uuAdvanced User’s Guide: Copy settings
 Quality
 Enlarge/Reduce
 Page Layout
 2in1(ID)
 Stack/Sort
(DCP-J725DW only)
 Density
 Duplex Copy
(DCP-J725DW only)
 Set New Default
 Factory Reset
Note
If you want to sort copies, use the ADF.
(DCP-J725DW only)
27
4
Chapter 4
Paper Options
Paper Type
If you are copying on a special type of paper,
set the machine for the type of paper you are
using to get the best print quality.
a
b
c
d
e
f
g
h
28
Press Copy.
Load your document.
Enter the number of copies you want.
Press Options.
Press s or t to display Paper Type.
Press Paper Type.
Press s or t to display Plain Paper,
Inkjet Paper, Brother BP71,
Brother BP61, Other Glossy or
Transparency, and then press the
option you want to set.
If you do not want to change additional
settings, press Mono Start or
Colour Start.
4
4
Paper Size
If you are copying on paper other than A4
size, you will need to change the Paper Size
setting. You can copy only on A4, A5, Photo
10  15 cm or Letter paper.
a
b
c
d
e
f
g
h
Press Copy.
Load your document.
Enter the number of copies you want.
Press Options.
Press s or t to display Paper Size.
Press Paper Size.
Press s or t to display A4, A5,
10x15cm or Letter, and then press
the option you want to set.
If you do not want to change additional
settings, press Mono Start or
Colour Start.
4
5
Printing photos from a memory
card or USB Flash memory drive
(DCP-J725DW only)
PhotoCapture Center™
operations
(Photo mode)
5
5
Even if your machine is not connected to your
computer, you can print photos directly from
digital camera media or a USB Flash memory
drive. (See Print Images uu page 32.)
5
You can scan documents and save them
directly to a memory card or USB Flash
memory drive. (See How to scan to a memory
card or USB Flash memory drive
uu page 33.)
If your machine is connected to a computer,
you can access a memory card or USB Flash
memory drive that is inserted in the front of
the machine from your computer.
uuSoftware User’s Guide: PhotoCapture
Center™ (Windows®)
uuSoftware User’s Guide: Remote Setup &
PhotoCapture Center™ (Macintosh)
Using a memory card or USB
Flash memory drive
5
Your Brother machine has media drives
(slots) for use with the following popular
digital camera media: Memory Stick™,
Memory Stick PRO™, Memory Stick Duo™,
Memory Stick PRO Duo™, SD Memory Card,
SDHC Memory Card, SDXC Memory Card,
MultiMedia Card, MultiMedia Card plus and
USB Flash memory drives.
The PhotoCapture Center™ feature lets you
print digital photos from your digital camera at
high resolution to get photo quality printing.
29
Chapter 5
Getting started
5
Firmly put a memory card or USB Flash memory drive into the correct slot.
1
2
1 USB Flash memory drive
IMPORTANT
The USB direct interface supports only a USB Flash
memory drive, a PictBridge-compatible camera, or a
digital camera that uses the USB mass storage as
standard. Any other USB devices are not supported.
2 Memory card slot
Slot
Upper slot
Compatible memory cards
Memory Stick™
Memory Stick PRO™
Memory Stick Duo™
Memory Stick PRO Duo™
Memory Stick Micro™
(Adapter required)
Lower slot
SD Memory Card
SDHC Memory Card
SDXC Memory Card
MultiMedia Card
MultiMedia Card plus
mini SD (Adapter required)
mini SDHC (Adapter required)
micro SD (Adapter required)
micro SDHC (Adapter required)
MultiMedia Card mobile
(Adapter required)
30
Printing photos from a memory card or USB Flash memory drive (DCP-J725DW only)
IMPORTANT
DO NOT insert a Memory Stick Duo™ into the lower SD slot, this may cause damage to the
machine.
Status LED
When the memory card or USB Flash memory drive is being read or written to, the status LED
blinks.
5
IMPORTANT
DO NOT unplug the power cord or remove the memory card or USB Flash memory drive from
the media drive (slot) or USB direct interface while the machine is reading or writing to the
memory card or USB Flash memory drive (the status LED is blinking). You will lose your data
or damage the card.
The machine can only read one device at a time.
31
Chapter 5
Print Images
View Photos
You can preview your photos on the LCD
before you print them. If your photos are large
files there may be a delay before each photo
is displayed on the LCD.
a
Make sure you have put the memory
card or USB Flash memory drive in the
correct slot.
Press Photo.
b
c
Press View Photos.
Press s or t to display the photo you
want to print.
d
Press + or - to select the number of
copies you want to print.
e
Repeat step c and d until you have
chosen all the photos that you want to
print.
Press OK.
f
You now have the following options.
 If you want to change the print
settings, press Options.
(uuAdvanced User’s Guide:
PhotoCapture Center™ print
settings)
 If you do not want to change any
settings, go to step g.
g
32
Press Colour Start to print.
5
PhotoCapture Center™
print settings
5
You can change the print settings temporarily
for the next print.
The machine returns to its default settings
after 3 minutes.
Note
You can save the print settings you use
most often by setting them as the default.
(uuAdvanced User’s Guide: Setting your
changes as a new default)
5
Printing photos from a memory card or USB Flash memory drive (DCP-J725DW only)
How to scan to a
memory card or USB
Flash memory drive
e
Press Options.
Do one of the following:
 To change the quality, press s or t
to display Quality.
Press Quality and choose
Color 100 dpi,
Color 200 dpi,
Color 300 dpi,
Color 600 dpi, B/W 100 dpi,
B/W 200 dpi or B/W 300 dpi.
5
You can scan monochrome and colour
documents onto a memory card or USB Flash
memory drive. Monochrome documents will
be stored in PDF (*.PDF) or TIFF (*.TIF) file
formats. Colour documents may be stored in
PDF (*.PDF) or JPEG (*.JPG) file formats.
The factory setting is Color 200 dpi and
the default file format is PDF. The machine
automatically creates file names based on
the current date. (uuQuick Setup Guide) For
example, the fifth image scanned on July 1,
2011 would be named 01071105.PDF. You
can change the colour and quality.
 To change the file type, press s or t
to display File Type.
Press File Type and choose PDF,
JPEG or TIFF.
 If you want to change the file name,
press s or t to display File Name.
Press File Name and enter the file
name.
Quality
Selectable File
Format
You can only change the first
6 characters.
Color 100 dpi
JPEG / PDF
Press OK.
Color 200 dpi
JPEG / PDF
Color 300 dpi
JPEG / PDF
Color 600 dpi
JPEG / PDF
B/W 100 dpi
TIFF / PDF
B/W 200 dpi
TIFF / PDF
B/W 300 dpi
TIFF / PDF
a
Make sure you have put the memory
card or USB Flash memory drive in the
correct slot.
IMPORTANT
 To start scanning without changing
additional settings, go to step f.
Note
• If you chose colour in the resolution
setting, you cannot choose the file type
TIFF.
• If you chose monochrome in the resolution
setting, you cannot choose the file type
JPEG.
f
Press Mono Start or Colour Start.
DO NOT take out the memory card or
USB Flash memory drive while the status
LED is blinking to avoid damaging the
card, USB Flash memory drive or data
stored on them.
b
c
d
Load your document.
Press Scan.
Press Scan to Media.
33
5
6
How to print from a computer
Printing a document
The machine can receive data from your
computer and print it. To print from a
computer, you must install the printer driver.
uuSoftware User’s Guide: Printing
(Windows®)
uuSoftware User’s Guide: Printing and
Faxing (Macintosh)
a
Install the Brother printer driver from the
CD-ROM. (uuQuick Setup Guide)
b
From your application, choose the Print
command.
c
Choose the name of your machine in the
Print dialog box and click Preferences.
d
Choose the settings you want to change
in the Properties dialog box.
 Media Type
 Print Quality
 Paper Size
 Orientation
 Colour/Greyscale
 Ink Save Mode
 Scaling
e
f
34
Click OK.
Click Print to begin printing.
6
6
7
How to scan to a computer
Scanning a document
There are several ways to scan documents.
You can use the Scan button on the screen
or the scanner drivers on your computer.
a
To use the machine as a scanner, you
must install a scanner driver. If the
machine is on a Network, configure it
with a TCP/IP address.
 Install the scanner drivers from the
CD-ROM. (uuQuick Setup Guide)
7
Scanning using the
scan button
a
b
Press Scan.
Press s or t to display the available
scan modes, and then press the scan
mode you want to use.
 Scan to File
 Scan to Media
(DCP-J725DW only)
 Scan to OCR 1
(DCP-J725DW only)
Load your document. (See How to load
documents uu page 24.)
 Scan to Image
 Web Service 2
(Web Services Scan)
1
(Macintosh users)
Presto! PageManager must be downloaded
and installed before use. See Accessing
Brother Support (Macintosh) uu page 4 for
further instructions.
2
(Windows® users only)
(uuSoftware User’s Guide: Using Web
 Use the scanner glass to scan a
page of a book or one sheet at a
time.
Do one of the following:
 To scan using the Scan button on
the screen, go to Scanning using the
scan button.
 To scan using a scanner driver at
your computer, go to Scanning using
a scanner driver.
7
 Scan to email
 Use the ADF to scan multiple pages
of documents. It feeds each sheet
automatically. (DCP-J725DW only)
c
7
For more information
uuSoftware User’s Guide: Using the Scan
key
 Configure the machine with a TCP/IP
address if network scanning does not
work. (uuSoftware User’s Guide:
Configuring Network Scanning for
Windows® and Configuring network
scanning for Macintosh)
b
7
Services for scanning (Windows Vista® SP2
or later and Windows® 7) on your network)
c
(For network users)
Choose the computer you want to send
the data to.
d
Press Start to begin scanning.
35
Chapter 7
Scanning using a
scanner driver
uuSoftware User’s Guide: Scanning a
document using the TWAIN driver
(Windows®)
uuSoftware User’s Guide: Scanning a
document using the WIA driver (Windows®)
uuSoftware User’s Guide: Scanning a
document using the TWAIN driver
(Macintosh)
uuSoftware User’s Guide: Scanning a
document using the ICA driver (Mac OS X
10.6.x)
a
Start a scanning application and click
the Scan button.
b
Adjust the settings such as Resolution,
Brightness and Scan Type in the
Scanner Setup dialog box.
c
Click Start or Scan to begin scanning.
36
7
Scanning using the
ControlCenter
uuSoftware User’s Guide: ControlCenter4
(Windows®)
uuSoftware User’s Guide: ControlCenter2
(Macintosh)
7
A
Routine maintenance
Replacing the ink
cartridges
Your machine is equipped with an ink dot
counter. The ink dot counter automatically
monitors the level of ink in each of the
four cartridges. When the machine detects an
ink cartridge is running out of ink, the machine
will display a message on the LCD.
The LCD will show which ink cartridge is low
or needs replacing. Be sure to follow the LCD
prompts to replace the ink cartridges in the
correct order.
Even though the machine tells you to replace
an ink cartridge, there will be a small amount
of ink left in the ink cartridge. It is necessary
to keep some ink in the ink cartridge to
prevent air from drying out and damaging the
print head assembly.
CAUTION
If ink gets in your eyes, wash it out with
water at once and call a doctor if you are
concerned.
A
IMPORTANT
A
Brother multifunction machines are
designed to work with ink of a particular
specification and will work to a level of
optimum performance and reliability when
used with Brother Original ink cartridges.
Brother cannot guarantee this optimum
performance and reliability if ink or ink
cartridges of other specifications are
used. Brother does not therefore
recommend the use of cartridges other
than Brother Original cartridges or the
refilling of used cartridges with ink from
other sources. If damage is caused to the
print head or other parts of this machine
as a result of using incompatible products
with this machine, any repairs required as
a result may not be covered by the
warranty.
a
Open the ink cartridge cover.
If one or more of the ink cartridges have
reached the end of their life, the LCD
shows B&W Print Only or
Cannot Print.
37
A
b
Press the lock release lever as shown to
release the cartridge indicated on the
LCD. Remove the cartridge from the
machine.
d
Turn the green release lever on the
orange protective packing (1) clockwise
until it clicks to release the vacuum seal.
Then remove the orange protective
packing as shown.
1
1
c
38
Open the new ink cartridge bag for the
colour shown on the LCD, and then take
out the ink cartridge.
e
Each colour has its own correct position.
Insert the ink cartridge in the direction of
the arrow on the label.
Routine maintenance
f
Gently push the back of the ink cartridge
marked “PUSH” until it clicks, and then
close the ink cartridge cover.
IMPORTANT
• DO NOT take out ink cartridges if you do
not need to replace them. If you do so, it
may reduce the ink quantity and the
machine will not know the quantity of ink
left in the cartridge.
• DO NOT touch the cartridge insertion
slots. If you do so, the ink may stain your
skin.
• If ink gets on your skin or clothing
immediately wash it off with soap or
detergent.
g
The machine will automatically reset the
ink dot counter.
Note
• If you replaced an ink cartridge, for
example Black, the LCD may ask you to
verify that it was a brand new one (for
example, Did You Change
Black).
For each new cartridge you installed,
press Yes to automatically reset the ink
dot counter for that colour. If the ink
cartridge you installed is not a brand new
one, be sure to press No.
• If you mix the colours by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting
the cartridge installation.
• Once you open an ink cartridge, install it in
the machine and use it up within six
months of installation. Use unopened ink
cartridges by the expiration date written on
the cartridge package.
• DO NOT dismantle or tamper with the ink
cartridge; this can cause the ink to leak out
of the cartridge.
• If the LCD shows No Ink Cartridge or
Cannot Detect after you install the ink
cartridges, check that the ink cartridges
are brand new Original Brother and that
they are installed correctly.
39
A
Cleaning and checking
the machine
Cleaning the scanner glass
a
Unplug the machine from the electrical
socket.
b
Lift the document cover (1). Clean the
scanner glass (2) and the white
plastic (3) with a soft lint-free cloth
moistened with a non-flammable glass
cleaner.
Note
A
A
In addition to cleaning the glass strip with
a non-flammable glass cleaner, run your
finger tip over the glass strip to see if you
can feel anything on it. If you feel dirt or
debris, clean the glass strip again
concentrating on that area. You may need
to repeat the cleaning process three or
four times. To test, make a copy after each
cleaning attempt.
i
1
3
2
c
1
2
40
(DCP-J725DW only)
In the ADF unit, clean the white bar (1)
and the glass strip (2) with a lint-free
cloth moistened with a non-flammable
glass cleaner.
When there is a
spot of dirt or
correction fluid
on the glass strip
the printed
sample shows a
vertical line.
After the glass
strip is cleaned
the vertical line is
gone.
Routine maintenance
Cleaning the print head
To maintain good print quality, the machine
will automatically clean the print head when
needed. You can start the cleaning process
manually if there is a print quality problem.
Clean the print head if you get a horizontal
line in the text or graphics, or blank text on
your printed pages. You can clean Black only,
three colours at a time
(Yellow/Cyan/Magenta), or all four colours at
once.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
A
Checking the print quality
If faded or streaked colours and text appear
on your printouts, some of the print head
nozzles may be clogged. You can check this
by printing the Print Quality Check Sheet and
looking at the nozzle check pattern.
a
Press
b
c
d
Press Test Print.
e
Check the quality of the four colour
blocks on the sheet.
f
The LCD asks you if the print quality is
OK.
Do one of the following:
IMPORTANT
DO NOT touch the print head. Touching
the print head may cause permanent
damage and may void the print head's
warranty.
a
Press
b
c
Press Cleaning.
.
Press s or t to display Black, Color
or All, and then press the option you
want to clean.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to the Ready mode
automatically.
Note
If you clean the print head at least five
times and the print has not improved, try
installing a new Brother Original
Innobella™ ink cartridge for each problem
colour. Try cleaning the print head again
up to five more times. If the print has not
improved call your Brother dealer.
A
.
Press Print Quality.
Press Start.
The machine begins printing the Print
Quality Check Sheet.
 If all lines are clear and visible, press
Yes to finish the Print Quality check
and go to step j.
 If you can see missing short lines as
shown below, press No.
OK
Poor
g
The LCD asks you if the print quality is
OK for black and then the three colours.
Press Yes or No.
h
The LCD asks you if you want to start
cleaning.
Press Yes.
The machine starts cleaning the print
head.
41
A
i
j
After the cleaning procedure is finished,
press Start.
The machine starts printing the Print
Quality Check Sheet again and repeat
the procedure from step e.
Press Stop/Exit.
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge for the clogged
colour.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call your Brother dealer.
Checking the print alignment
You may need to adjust the print alignment
after transporting the machine, if your printed
text becomes blurred or images become
faded.
a
Press
b
c
d
Press Test Print.
e
For the “A” pattern, press the number of
the test print that has the least visible
vertical stripes (1-9).
f
For the “B” pattern, press the number of
the test print that has the least visible
vertical stripes (1-9).
g
For the “C” pattern, press the number of
the test print that has the least visible
vertical stripes (1-9).
h
For the “D” pattern, press the number of
the test print that has the least visible
vertical stripes (1-9).
i
Press Stop/Exit.
.
Press Alignment.
Press Start.
The machine starts printing the
Alignment Check Sheet.
IMPORTANT
DO NOT touch the print head. Touching
the print head may cause permanent
damage and may void the print head's
warranty.
Note
i
When a print head
nozzle is clogged
the printed
sample looks like
this.
42
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
A
B
Troubleshooting
B
Error and Maintenance messages
B
As with any sophisticated office product, errors may occur and consumable items may need to be
replaced. If this happens, your machine identifies the error and shows an error message. The
most common error and maintenance messages are shown below.
You can correct most errors and routine maintenance by yourself. If you need more help, the
Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com/.
Note
The information button (
) lights up when an error message appears on the screen. Press
to display the error message screen.
Error Message
Cause
Action
B&W Print Only
One or more of the colour ink
cartridges have reached the end of
their life.
Replace the ink cartridges. (See
Replacing the ink cartridges
uu page 37.)
You can use the machine in
monochrome mode for approximately
four weeks depending on the number
of pages you print.
If you unplug the machine or take out
the ink cartridge, you cannot use the
machine until you change to a new ink
cartridge.
Replace Ink
While this message appears on the
LCD, each operation works in the
following way:
 Printing
If you choose Greyscale in the
Advanced tab of the printer driver
you can use the machine as a
monochrome printer.
Duplex print is not available when
this message appears.
(DCP-J725DW)
 Copying
If the paper type is set to
Plain Paper you can make
copies in monochrome.
Duplex copy is not available when
this message appears.
(DCP-J725DW)
If the paper type is set to
Other Glossy, Brother BP71 or
Brother BP61 the machine will stop
all print operations.
43
B
Error Message
Cause
Action
Cannot Detect
You installed a new ink cartridge too
quickly and the machine did not detect
it.
Take out the new ink cartridge and
re-install it slowly until it clicks.
If you are using non Brother Original
ink the machine may not detect the ink
cartridge.
Replace the cartridge with a Brother
Original ink cartridge. If the error
message remains, contact your
Brother dealer.
An ink cartridge is not installed
correctly.
Take out the new ink cartridge and
re-install it slowly until it clicks. (See
Replacing the ink cartridges
uu page 37.)
One or more of the ink cartridges have
reached the end of their life. The
machine will stop all print operations.
Replace the ink cartridges. (See
Replacing the ink cartridges
uu page 37.)
The scanner cover is not completely
closed.
Lift the scanner cover and then close it
again.
The ink cartridge cover is not
completely closed.
Firmly close the ink cartridge cover
until it clicks.
Data Remaining
Print data is left in the machine's
memory.
Press Stop/Exit. The machine will
cancel the job and clear it from the
memory. Try to print again.
Document Jam
The document was not inserted or fed
correctly, or the document scanned
from the ADF was too long.
(See Using the ADF (DCP-J725DW
only) uu page 24.)
Cannot Print
Replace Ink
Cover is Open
(DCP-J725DW)
(See Document jam (DCP-J725DW)
uu page 49.)
High Temperature
The print head is too warm.
Allow the machine to cool down.
Hub is Unusable.
A Hub or USB Flash memory drive
with Hub has been connected to the
USB direct interface.
Hubs, including USB Flash memory
drives that have a hub built-in, are not
supported. Unplug the device from the
USB direct interface.
(DCP-J725DW)
44
Troubleshooting
Error Message
Cause
Action
Ink Absorber Full
The ink absorber box or flushing box is
full. These components are periodic
maintenance items that may require
replacement after a period of time to
ensure optimum performance from
your Brother machine. Because these
components are periodic maintenance
items, the replacement is not covered
under the warranty. The need to
replace these items and the time
period before replacement is
dependent on the number of purges
and flushes required to clean the ink
system. These boxes acquire
amounts of ink during the different
purging and flushing operations. The
number of times a machine purges
and flushes for cleaning varies
depending on different situations. For
example, frequently powering the
machine on and off will cause
numerous cleaning cycles since the
machine automatically cleans upon
power up. The use of non-Brother ink
may cause frequent cleanings
because non-Brother ink could cause
poor print quality which is resolved by
cleaning. The more cleaning the
machine requires the faster these
boxes will fill up.
The ink absorber box or flushing box
will need to be replaced. Contact
Brother Customer Service or your
local Brother Authorised Service
Centre to have your machine serviced.
Other reasons for cleaning are:
1
The machine automatically cleans
itself after sitting idle for more than
30 days (infrequent use).
2
The machine automatically cleans
itself after the ink cartridges have
been replaced 12 times.
B
Note
Repairs resulting from the use of
non-Brother supplies may not be
covered under the stated product
warranty.
InkAbsorberNearFull
The ink absorber box or flushing box is
near full.
Call Brother Customer Service / your
Brother dealer.
Ink low
One or more of the ink cartridges are
near the end of their life.
Order a new ink cartridge. You can
continue printing until the LCD shows
Cannot Print. (See Replacing the
ink cartridges uu page 37.)
Low Temperature
The print head is too cold.
Allow the machine to warm up.
Media Error
The memory card is either corrupted,
incorrectly formatted, or there is a
problem with the memory card.
Put the card firmly into the slot again to
make sure it is in the correct position.
If the error remains, check the media
drive (slot) of the machine by putting in
another memory card that you know is
working.
(DCP-J725DW)
45
Error Message
Cause
Action
Media is Full.
The memory card or USB Flash
memory drive you are using has no
available space or already contains
999 files.
Your machine can only save to your
memory card or USB Flash memory
drive if it contains less than 999 files.
Delete unused files to free some
space and try again.
The memory card or USB Flash
memory drive in the media drive does
not contain a .JPG file.
Put the correct memory card or USB
Flash memory drive into the slot again.
No Ink Cartridge
An ink cartridge is not installed
correctly.
Take out the new ink cartridge and reinstall it slowly until it clicks. (See
Replacing the ink cartridges
uu page 37.)
No Paper Fed
The Photo Paper Tray is in the Photo
printing position. (DCP-J725DW)
Verify that the Photo Paper Tray is in
the Normal printing position.
(See step d and the Important note in
Loading photo paper (DCP-J725DW
only) uu page 15.)
The machine is out of paper or paper
is not correctly loaded in the paper
tray.
Do one of the following:
(DCP-J725DW)
No File
(DCP-J725DW)
 Refill the paper in the paper tray,
and then press Mono Start or
Colour Start.
 Remove the paper and load it
again, and then press Mono Start
or Colour Start. (See Loading
paper and other print media
uu page 11.)
The paper is jammed in the machine.
Remove the jammed paper by
following the steps in Printer jam or
paper jam uu page 50.
(DCP-J725DW only)
If this error occurs often during duplex
copying or duplex printing, the paper
feed rollers may be stained with ink.
Clean the paper feed rollers.
(uuAdvanced User’s Guide: Cleaning
the paper feed rollers)
46
Paper dust has accumulated on the
surface of the paper pick-up rollers.
Clean the paper pick-up rollers.
(uuAdvanced User’s Guide: Cleaning
the paper pick-up rollers)
The Jam Clear Cover is not closed
correctly.
Check the Jam Clear Cover is closed
evenly at both ends. (See Printer jam
or paper jam uu page 50.)
Troubleshooting
Error Message
Cause
Action
Out of Memory
The machine's memory is full.
If a copy operation is in process
Press Stop/Exit and wait until the
other operations that are in progress
finish, and then try again.
Paper Jam [Front]
The memory card or USB Flash
memory drive you are using does not
have enough free space to scan the
documents. (DCP-J725DW)
Press Stop/Exit.
Paper is jammed in the machine.
Remove the jammed paper by
following the steps in Paper is jammed
at the front of the machine
(DCP-J725DW) uu page 50.
(DCP-J725DW)
Delete unused files from your memory
card or USB Flash memory drive to
make some free space and then try
again.
Make sure the paper length guide is
set to the correct paper size.
Paper Jam
(DCP-J525W)
Paper is jammed in the machine.
PaperJam Front,Rear
(DCP-J725DW)
Remove the jammed paper by
following the steps in Paper is jammed
at the front and back of the machine
uu page 51.
Make sure the paper length guide is
set to the correct paper size.
Paper Jam [Rear]
Paper is jammed in the machine.
(DCP-J725DW)
Remove the jammed paper by
following the steps in Paper is jammed
at the back of the machine
(DCP-J725DW) uu page 51.
Make sure the paper length guide is
set to the correct paper size.
Screen init. Fail
Unable to CleanXX
Unable to Init.XX
Unable to PrintXX
Unable to ScanXX
Paper dust has accumulated on the
surface of the paper pick-up rollers.
Clean the paper pick-up rollers.
(uuAdvanced User’s Guide: Cleaning
the paper pick-up rollers)
The Touchscreen was pressed before
the power on initialization was
completed.
Make sure that nothing is touching or
resting on the Touchscreen.
Debris may be stuck between the
lower part of the touchscreen and its
frame.
Insert a piece of stiff paper between
the lower part of the touchscreen and
its frame and slide it back and forth to
push out the debris.
The machine has a mechanical
problem.
Open the scanner cover and remove
any foreign objects and paper scraps
from inside the machine. If the error
message continues, disconnect the
machine from the power for several
minutes and reconnect it.
—OR—
A foreign object such as a paper clip or
ripped paper is in the machine.
47
B
Error Message
Cause
Action
Unusable Device
A broken device has been connected
to the USB direct interface.
Unplug the device from the USB direct
Disconnect device from
front connector & turn
machine off & then on
interface, then press
to turn the
machine off and then on again.
(DCP-J725DW)
Unusable Device
Please Disconnect
USB Device.
(DCP-J725DW)
A USB device or USB Flash memory Unplug the device from the USB direct
interface. Turn the machine off and
drive that is not supported has been
connected to the USB direct interface. then on again.
For more information, visit us at
http://solutions.brother.com/.
Wrong Ink Colour
A colour ink cartridge has been
installed in the Black ink cartridge
position.
Check which ink cartridges are not
matched by colour to their ink
cartridge positions and move them to
their correct positions.
Wrong Paper Size
The Paper Size setting does not
match the size of paper in the tray. Or,
you did not set the paper guides in the
tray to the indicators for the paper size
you are using.
1
Check that the paper size you
choose matches the size of paper
in the tray.
2
Make sure you loaded the paper in
a Portrait position, by setting the
paper guides at the indicators for
your paper size.
3
After you have checked the paper
size and the paper position, press
Mono Start or Colour Start.
48
Troubleshooting
Error animations display
To avoid document jams close the ADF
cover correctly by pushing it gently in the
middle.
Error animations display step-by-step
instructions when paper gets jammed. You
can read the steps at your own pace by
pressing t to see the next step and s to go
back a step.
Document jam (DCP-J725DW)
B
Documents can jam in the ADF unit if they are
not inserted or fed correctly, or if they are too
long. Follow the steps below to clear a
document jam.
Document is jammed in the top of the
ADF unit
a
Take out any paper from the ADF that is
not jammed.
b
c
Open the ADF cover.
IMPORTANT
B
Document is jammed inside the ADF
unit
a
Take out any paper from the ADF that is
not jammed.
b
c
Lift the document cover.
Pull the jammed document out to the
left.
B
Remove the jammed document by
pulling it upward.
B
d
e
d
e
B
Close the document cover.
Press Stop/Exit.
Close the ADF cover.
Press Stop/Exit.
49
Printer jam or paper jam
B
d
Pull out the jammed paper (1).
Take out the jammed paper depending on
where it is jammed in the machine.
Paper is jammed at the front of the
machine (DCP-J725DW)
B
If the LCD shows Paper Jam [Front],
follow these steps:
a
Unplug the machine from the electrical
socket.
b
If the paper support flap is open, close it,
and then close the paper support. Pull
the paper tray completely out of the
machine.
c
Pull the two green levers inside the
machine to release the jammed paper.
50
1
e
Lift the Jam Clear Flap, and remove the
jammed paper.
f
Push the two green levers back to the
original positions.
g
Push the paper tray firmly back into the
machine.
Troubleshooting
h
While holding the paper tray in place,
pull out the paper support until it clicks,
and then unfold the paper support flap.
Make sure you pull out the paper
support until it clicks.
i
Re-connect the power cord.
Paper is jammed at the back of the
machine (DCP-J725DW)
d
Close the Jam Clear Cover.
Make sure the cover is closed correctly.
Re-connect the power cord.
B
If the LCD shows Paper Jam [Rear],
follow these steps:
a
Unplug the machine from the electrical
socket.
e
b
Open the Jam Clear Cover (1) at the
back of the machine.
Paper is jammed at the front and back
of the machine
B
If the LCD shows Paper Jam (DCP-J525W)
or PaperJam Front,Rear
(DCP-J725DW), follow these steps.
a
Unplug the machine from the electrical
socket.
b
If the paper support flap is open, close it,
and then close the paper support. Pull
the paper tray completely out of the
machine.
1
c
Pull the jammed paper out of the
machine.
51
B
c
Pull the two green levers inside the
machine to release the jammed paper.
f
Open the Jam Clear Cover (1) at the
back of the machine.
1
d
g
Pull the jammed paper out of the
machine.
h
Close the Jam Clear Cover.
Make sure the cover is closed correctly.
Pull out the jammed paper (1).
1
e
52
Lift the Jam Clear Flap, and remove the
jammed paper.
Troubleshooting
i
1
Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover (1) to the open position.
3
2
IMPORTANT
• If the paper is jammed under the print
head, unplug the machine from the power
source, and then move the print head to
take out the paper.
• If the print head is in the right corner as
shown in the illustration, you cannot move
it. Re-connect the power cord. Hold down
Stop/Exit until the print head moves to the
centre. Then unplug the machine from the
power source and take out the paper.
Move the print head (if necessary) to
take out any paper remaining in this
area. Make sure that jammed paper is
not left in the corners of the machine (2)
and (3).
B
• If ink gets onto your skin, immediately
wash with soap and plenty of water.
j
Using both hands, grasp the plastic tabs
on both sides of the machine and gently
close the scanner cover.
53
k
Push the two green levers back to the
original positions.
l
Push the paper tray firmly back into the
machine.
m
While holding the paper tray in place,
pull out the paper support until it clicks,
and then unfold the paper support flap.
Make sure you pull out the paper
support until it clicks.
n
Re-connect the power cord.
54
Troubleshooting
Troubleshooting
B
If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com/.
If you are having difficulty with your machine
B
Printing
Difficulty
Suggestions
No printout.
Check the interface cable or wireless connection on both the machine and your
computer. (uuQuick Setup Guide)
Check that the machine is plugged in and that the
key is on.
One or more ink cartridges have reached the end of their life.
(See Replacing the ink cartridges uu page 37.)
Check to see if the LCD is showing an error message.
(See Error and Maintenance messages uu page 43.)
If the LCD shows Cannot Print and Replace Ink, see Replacing the ink
cartridges uu page 37.
B
Check that the correct printer driver has been installed and chosen.
(Windows® users only)
Make sure that the machine is online. Click Start and then Printers and Faxes.
Right-click and choose Brother DCP-XXXXX (where XXXXX is your model
name), and make sure that Use Printer Offline is unchecked.
Poor print quality.
Check the print quality. (See Checking the print quality uu page 41.)
Make sure that the Media Type setting in the printer driver or the Paper Type
setting in the machine’s menu matches the type of paper you are using.
See Paper Type uu page 19.
uuSoftware User’s Guide: Printing (Windows®)
uuSoftware User’s Guide: Printing and Faxing (Macintosh)
Make sure that your ink cartridges are fresh. The following may cause ink to clog:
 The expiration date written on the cartridge package has passed. (Brother
Original cartridges stay usable for up to two years if kept in their original
packaging.)
 The ink cartridge has been in your machine for over six months.
 The ink cartridge may not have been stored correctly before use.
Make sure you are using Brother Original Innobella™ ink. Brother does not
recommend the use of cartridges other than Brother Original cartridges or the
refilling of used cartridges with ink from other sources.
Try using the recommended types of paper.
(See Acceptable paper and other print media uu page 20.)
The recommended environment for your machine is between 20 C to 33 C.
55
Printing (continued)
Difficulty
Suggestions
White horizontal lines appear in text
or graphics.
Clean the print head. (See Cleaning the print head uu page 41.)
Make sure you are using Brother Original Innobella™ ink.
Try using the recommended types of paper.
(See Acceptable paper and other print media uu page 20.)
The machine prints blank pages.
Clean the print head. (See Cleaning the print head uu page 41.)
Make sure you are using Brother Original Innobella™ ink.
Characters and lines are blurred.
Check the printing alignment. (See Checking the print alignment uu page 42.)
Printed text or images are skewed.
Make sure the paper is loaded correctly in the paper tray and the paper side
guides are adjusted correctly. (See Loading paper and other print media
uu page 11.)
Make sure the Jam Clear Cover is closed correctly.
Smudge or stain at the top centre of
the printed page.
Make sure the paper is not too thick or curled.
(See Acceptable paper and other print media uu page 20.)
Printing appears dirty or ink seems
to run.
Make sure you are using the recommended types of paper. (See Acceptable
paper and other print media uu page 20.) Don't handle the paper until the ink is
dry.
Make sure you are using Brother Original Innobella™ ink.
If you are using photo paper, make sure that you have set the correct paper type.
If you are printing a photo from your PC, set the Media Type of the printer driver.
Stains appear on the reverse side
or at the bottom of the page.
Make sure the printer platen is not dirty with ink. (uuAdvanced User’s Guide:
Cleaning the machine’s printer platen)
Make sure you are using Brother Original Innobella™ ink.
Make sure you are using the paper support flap.
(See Loading paper and other print media uu page 11.)
Make sure the paper feed roller is not dirty with ink. (uuAdvanced User’s Guide:
Cleaning the paper feed rollers)
The machine prints dense lines on
the page.
Check Reverse Order in the Basic tab of the printer driver.
The printouts are wrinkled.
(Windows ® users)
In the printer driver Advanced tab, click Colour Settings, and uncheck
Bi-Directional Printing.
(Macintosh users)
In the printer driver, choose Print Settings, click Advanced, choose
Other Print Options, and uncheck Bi-Directional Printing.
Make sure you are using Brother Original Innobella™ ink.
Cannot perform “Page Layout”
printing.
Check that the paper size setting in the application and in the printer driver are the
same.
Print speed is too slow.
Try changing the printer driver setting. The highest resolution needs longer data
processing, sending and printing time. Try the other quality settings in the printer
driver Advanced tab (Windows®) or Print Settings (Macintosh). Also, click
Colour Settings, and make sure you uncheck Colour Enhancement.
Turn the borderless feature off. Borderless printing is slower than normal printing.
uuSoftware User’s Guide: Printing (Windows®)
uuSoftware User’s Guide: Printing and Faxing (Macintosh)
56
Troubleshooting
Printing (continued)
Difficulty
Suggestions
Colour Enhancement is not
working correctly.
If the image data is not full colour in your application (such as 256 colour), Colour
Enhancement will not work. Use at least 24 bit colour data with the Colour
Enhancement feature.
Photo paper does not feed
correctly.
When you print on Brother Photo paper, load one extra sheet of the same photo
paper in the paper tray. An extra sheet has been included in the paper package
for this purpose.
Clean the paper pick-up rollers. (uuAdvanced User’s Guide: Cleaning the paper
pick-up rollers)
Machine feeds multiple pages.
Make sure the paper is loaded correctly in the paper tray. (See Loading paper and
other print media uu page 11.)
There is a paper jam.
Make sure the paper length guide is set to the correct paper size. (See Printer jam
or paper jam uu page 50.)
The paper jams when you use
duplex copy or duplex print.
Use one of the jam prevention settings, Duplex1 or Duplex2.
(DCP-J725DW)
For copying
uuAdvanced User’s Guide: Duplex (2-sided) copying
For printing
uuSoftware User’s Guide: Duplex / Booklet (Windows®)
uuSoftware User’s Guide: Duplex Printing (Macintosh)
If paper jams often when using duplex copy or duplex print, the paper feed rollers
may be stained with ink. Clean the paper feed rollers. (uuAdvanced User’s Guide:
Cleaning the paper feed rollers)
Printed pages are not stacked
neatly.
Make sure you are using the paper support flap.
(See Loading paper and other print media uu page 11.)
Machine does not print from
Try to reduce the print resolution.
Adobe® Illustrator®.
uuSoftware User’s Guide: Printing (Windows®)
uuSoftware User’s Guide: Printing and Faxing (Macintosh)
Ink is smudged or running when
using glossy photo paper.
Make sure to check the front and back of the paper. Place the glossy surface
(printing surface) face down. (See Paper Type uu page 19.)
B
If you use glossy photo paper, make sure that the paper type setting is correct.
Copying Difficulties
Difficulty
Suggestions
Poor copy results when using the
ADF.
Try using the scanner glass. (See Using the scanner glass uu page 25.)
(DCP-J725DW)
Vertical black lines or streaks
appear in copies.
(DCP-J725DW)
Fit to Page does not work correctly.
Vertical black lines or streaks on copies are typically caused by dirt or correction
fluid on the glass strip. Clean the glass strip. (See Cleaning the scanner glass
uu page 40.)
Make sure your source document is not skewed.
Reposition the document and try again.
57
Scanning Difficulties
Difficulty
Suggestions
TWAIN or WIA errors appear when
Make sure the Brother TWAIN or WIA driver is chosen as the primary source in
your scanning application. For example, in PaperPort™12SE with OCR, click
Scan Settings, Select to choose the Brother TWAIN/WIA driver. (DCP-J725DW
only)
starting to scan. (Windows®)
TWAIN or ICA errors appear when
starting to scan. (Macintosh)
Make sure the Brother TWAIN driver is chosen as the primary source.
In PageManager, click File, Select Source and choose the Brother TWAIN driver.
(DCP-J725DW only)
Mac OS X 10.6.x users can also scan documents using the ICA Scanner Driver.
uuSoftware User’s Guide: Scanning a document using the ICA driver (Mac OS X
10.6.x)
Poor scanning results when using
the ADF.
Try using the scanner glass. (See Using the scanner glass uu page 25.)
(DCP-J725DW)
OCR does not work.
Try increasing the scanner resolution.
(DCP-J725DW)
(Macintosh users)
Presto! PageManager must be downloaded and installed before use.
See Accessing Brother Support (Macintosh) uu page 4 for further instructions.
Software Difficulties
Difficulty
Suggestions
Cannot install software or print.
(Windows® users only)
Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
and reinstall the software.
“Device Busy”
Make sure the machine is not showing an error message on the LCD.
Cannot print images from
FaceFilter Studio.
To use FaceFilter Studio, you must install the FaceFilter Studio application from
the CD-ROM supplied with your machine. (uuQuick Setup Guide)
Also, before you start FaceFilter Studio for the first time, you must make sure your
Brother machine is turned on and connected to your computer. This will allow you
to access all the functions of FaceFilter Studio.
PhotoCapture Center™ Difficulties (DCP-J725DW)
Difficulty
Suggestions
Removable Disk does not work
correctly.
1
Take out the memory card or USB Flash memory drive and put it back in
again.
2
If you have tried “Eject” from within Windows®, take out the memory card or
USB Flash memory drive before you continue.
3
If an error message appears when you try to eject the memory card or USB
Flash memory drive, it means the card is being accessed. Wait a while and
then try again.
4
If all of the above do not work, turn off your PC and machine, and then turn
them on again.
Cannot access Removable Disk
from Desktop icon.
58
Make sure that you have correctly inserted the memory card or USB Flash
memory drive.
Troubleshooting
PhotoCapture Center™ Difficulties (DCP-J725DW) (continued)
Difficulty
Suggestions
Part of my photo is missing when
printed.
Make sure that Borderless printing and Cropping are turned off.
(uuAdvanced User’s Guide: Borderless printing and Cropping)
Network Difficulties
Difficulty
Suggestions
Cannot print over the network.
Make sure that your machine is powered on and is online and in the Ready mode.
Print a Network Configuration Report (uuAdvanced User’s Guide: Reports) and
check the current Network settings printed in this list.
If you are using a wireless connection or are having Network problems
uuNetwork User’s Guide: Troubleshooting
The network scanning feature does
not work.
(Windows® users)
It is necessary to configure the third-party Security/Firewall Software to allow
Network scanning. To add port 54925 for Network scanning, enter the information
below:
In Name: Enter any description, for example Brother NetScan.
In Port number: Enter 54925.
In Protocol: UDP is selected.
Please refer to the instruction manual that came with your third-party
Security/Firewall Software or contact the software manufacturer.
(Macintosh users)
B
Re-select your machine in the Device Selector application located in
Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the
model list in ControlCenter2.
The Brother software cannot be
installed.
(Windows® users)
Allow network access to the following programs if your security software displays
an alert message during MFL-Pro Suite installation.
(Macintosh users)
If you are using a firewall function of anti-spyware or antivirus security software,
temporarily disable it and then install the Brother software.
Cannot connect to wireless
network.
Investigate the problem using the WLAN Report.
Press Menu, and then press s or t to display Print Reports. Press
Print Reports. Press s or t to display WLAN Report, and then press
WLAN Report.
(uuNetwork User’s Guide)
Reset the network settings.
Press Menu, and then press s or t to display Network. Press Network. Press
s or t to display Network Reset, and then press Network Reset.
(uuNetwork User’s Guide)
59
Machine Information
Checking the serial number
B
B
You can see the machine’s serial number on
the LCD.
a
b
c
d
e
Press Menu.
Press s or t to display
Machine Info.
Press Machine Info.
Press Serial No.
Press Stop/Exit.
Reset functions
The following reset functions are available:
1 Network
You can reset the print server back to its
default factory settings, such as the
password and IP address information.
2 All Settings
You can restore all settings to their factory
defaults.
Brother strongly recommends performing
this procedure before handing over or
disposing of the machine.
60
B
How to reset the machine
a
b
Press Menu.
c
d
e
f
Press Initial Setup.
g
h
Press Yes to confirm.
Press s or t to display
Initial Setup.
Press s or t to display Reset.
Press Reset.
Press the Reset options Network or
All Settings you want to reset.
Press Yes for 2 seconds to reboot the
machine.
B
C
Menu and features
On-screen
programming
C
C
Your machine is designed to be easy to
operate with LCD on-screen programming
using the menu buttons on the Touchscreen.
User-friendly programming helps you take full
advantage of all the menu selections your
machine has to offer.
Since your programming is done on the LCD,
we have created step-by-step on-screen
instructions to help you program your
machine. All you need to do is follow the
instructions as they guide you through the
menu selections and programming options.
C
61
Menu table
C
The menu table will help you understand the menu selections and options that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.
Menu
C
Level1
Level2
Level3
Options
Descriptions
Page
Favorite Settings
1/2/3
Copy
Quality
Lets you quickly and
easily recall and apply
your previously registered
preferred settings.
8
Lets you check the print
quality or alignment.
41
Lets you clean the print
head.
41
Paper Type
Paper Size
Enlarge/Reduce
Density
Stack/Sort
(DCP-J725DW
only)
Page Layout
Duplex Copy
(DCP-J725DW
only)
Scan
(Scan to Media)
(DCP-J725DW
only)
Quality
File Type
File Name
General Setup
Ink
Test Print
Print Quality
Alignment
Cleaning
Black
Color
All
Paper Type
Ink Volume
—
Lets you check the
available ink volume.
See
—
Plain Paper*
Sets the type of paper in
the paper tray.
19
Inkjet Paper
Brother BP71
Brother BP61
Other Glossy
Transparency
Advanced User’s Guide
The factory settings are shown in Bold with an asterisk.
62
.
Menu and features
Level1
Level2
Level3
Options
Descriptions
Page
General Setup
Paper Size
—
A4*
Sets the size of paper in
the paper tray.
19
Adjusts the beeper
volume.
9
Adjust the contrast of the
LCD.
See
You can adjust the
brightness of the LCD
backlight.
10
You can set how long the
LCD backlight stays on for
after the last key press.
See
(Continued)
A5
10x15cm
Letter
Beeper
—
Off
Low*
Med
High
LCD Settings
LCD Contrast
Backlight
Light*
Med
.
Dark
Dim Timer
Off
10Secs
.
20Secs
30Secs*
Sleep Mode
—
1Min
2Mins
3Mins
You can choose how long
the machine will remain
idle before it goes into
Sleep mode.
C
5Mins*
10Mins
30Mins
60Mins
Auto Power Down
—
Off
On*
When this feature is set to
On the machine will turn
itself off one hour after
entering Sleep Mode.
When set to Off, the
machine will not power off
automatically.
Advanced User’s Guide
The factory settings are shown in Bold with an asterisk.
63
Network menu
C
Level1
Level2
Level3
Options
Descriptions
Page
Network
TCP/IP
BOOT Method
Auto*
Chooses the BOOT
method that best suits
your needs.
See
Static
RARP
BOOTP
DHCP
IP Address
[000-255].
Enter the IP address.
[000-255].
[000-255].
[000-255]
Subnet Mask
[000-255].
Enter the Subnet mask.
[000-255].
[000-255].
[000-255]
Gateway
[000-255].
[000-255].
Enter the Gateway
address.
[000-255].
[000-255]
Node Name
BRWXXXXXXXXXXXX
Enter the Node name.
WINS Config
Auto*
Chooses the WINS
configuration mode.
Static
WINS Server
(Primary)
000.000.000.000
(Secondary)
000.000.000.000
DNS Server
(Primary)
000.000.000.000
(Secondary)
000.000.000.000
APIPA
On*
Off
Specifies the IP address
of the primary or
secondary DNS server.
Automatically allocates
the IP address from the
link-local address range.
Setup Wizard
—
—
You can manually
configure your print
server for a wireless
network.
WPS/AOSS
—
—
You can easily configure
your wireless network
settings using the onebutton push method.
Network User’s Guide
The factory settings are shown in Bold with an asterisk.
64
Specifies the IP address
of the primary or
secondary WINS server.
.
Menu and features
Level1
Level2
Level3
Options
Descriptions
Page
Network
WPS w/PIN Code
—
—
You can easily configure
your wireless network
settings using WPS with
a PIN code.
See
WLAN Status
Status
—
You can see the current
wireless network status.
Signal
—
You can see the current
wireless network signal
strength.
SSID
—
You can see the current
SSID.
Comm. Mode
—
You can see the current
Communication Mode.
MAC Address
—
—
You can see your
machine’s MAC address
from the control panel.
WLAN Enable
—
On
Lets you use the wireless
network connection.
(Continued)
Off*
Network Reset
—
—
.
Restore all network
settings to factory
default.
Network User’s Guide
The factory settings are shown in Bold with an asterisk.
C
65
Menu (continued)
C
Level1
Level2
Level3
Options
Descriptions
Page
Print Reports
User Settings
—
—
See
Network Config
—
—
Prints these lists and
reports.
WLAN Report
—
—
Machine Info.
Serial No.
—
—
Lets you check the serial
number of your machine.
60
Initial Setup
Date&Time
—
—
Sets the date and time in
your machine.
See
Reset
Network
—
Resets the print server
back to its factory default
settings, such as the
password and IP address
information.
60
All Settings
—
Resets all the machine’s
settings back to the
factory default.
—
(Choose the
language you
want to use)
Allows you to change the
LCD language for your
country.
Local Language
Advanced User’s Guide
Quick Setup Guide
The factory settings are shown in Bold with an asterisk.
66
See
.
.
.
Menu and features
Scan
C
Level1
Option1
Option2
Option3
Descriptions
Page
Scan to File
—
—
—
You can scan a
monochrome or a colour
document into your
computer.
See
Scan to Media
(when a memory
card or USB
Flash memory
drive is inserted)
Start
—
—
Lets you scan directly to a
memory card or USB
Flash memory drive.
33
Options
Quality
Color 100 dpi
You can choose the scan
resolution and file format
for your document.
33
.
(DCP-J725DW
only)
Color 200 dpi*
Color 300 dpi
Color 600 dpi
B/W 100 dpi
B/W 200 dpi
B/W 300 dpi
File Type
(If you choose
Colour option in
Quality setting)
PDF*
JPEG
C
(If you choose
Mono option in
Quality setting)
TIFF
PDF*
File Name
—
You can rename the file.
Set New Default
Quality
You can save your scan
settings as the default
settings.
File Type
Factory Reset
—
See
.
You can restore all
settings back to the
original factory default
settings.
Software User’s Guide
Advanced User’s Guide
The factory settings are shown in Bold with an asterisk.
67
Level1
Option1
Option2
Option3
Descriptions
Page
Scan to email
—
—
—
You can scan a
monochrome or a colour
document into your E-mail
application.
See
Scan to OCR
—
—
—
You can have your text
document converted to an
editable text file.
Scan to Image
—
—
—
You can scan a colour
picture into your graphics
application.
Web Service
(Appears when
you install a Web
Services
Scanner, which is
displayed in your
computer’s
Scan
—
—
Scan for E-mail
—
—
Scan for OCR
—
—
You can scan data by
using the Web Services
protocol.
Scan for Fax
—
—
Scan for Print
—
—
(Available after
Presto!
PageManager is
downloaded for
Macintosh users.
See Accessing
Brother Support
(Macintosh)
uu page 4.)
(DCP-J725DW
only)
Windows®
Explorer.)
Software User’s Guide
Advanced User’s Guide
The factory settings are shown in Bold with an asterisk.
68
.
Menu and features
Copy
C
Level1
Level2
Level3
Options
Descriptions
Page
Mono Start
—
—
—
Lets you make a
monochrome copy.
27
Colour Start
—
—
—
Lets you make a colour
copy.
Options
Quality
—
Fast
Choose the Copy
resolution for the next
copy.
See
Choose the paper type
that matches the paper in
the tray.
28
Choose the paper size
that matches the paper in
the tray.
28
See
Normal*
.
Best
Paper Type
—
Plain Paper*
Inkjet Paper
Brother BP71
Brother BP61
Other Glossy
Transparency
Paper Size
—
A4*
A5
10x15cm
Letter
Enlarge/Reduce
100%*
—
—
Enlarge
198% 10x15cmiA4
You can choose the
enlargement ratio for the
next copy.
186% 10x15cmiLTR
.
141% A5iA4
Reduce
97% LTRiA4
93% A4iLTR
C
You can choose the
reduction ratio for the next
copy.
83%
(DCP-J525W)
83% LGLiA4
(DCP-J725DW)
69% A4iA5
47% A4i10x15cm
Fit to Page
—
Your machine will adjust
the size automatically to
the paper size you set.
Custom(25-400%)
—
You can choose the
enlargement or reduction
ratio for your type of
document.
Advanced User’s Guide
The factory settings are shown in Bold with an asterisk.
69
Level1
Level2
Level3
Options
Density
—
Options
Light
(Continued)
Dark
-2
Descriptions
Page
Adjusts the density of
copies.
See
-1
0
+1
+2
Stack/Sort
—
(DCP-J725DW
only)
Page Layout
Stack*
Sort
—
Off(1in1)*
2in1(P)
You can choose to stack
or sort multiple copies.
You can make N in 1, 2 in
1 ID, or Poster copies.
2in1(L)
2in1(ID)
4in1(P)
4in1(L)
Poster (2x1)
Poster (2x2)
Poster (3x3)
Duplex Copy
Off*
—
(DCP-J725DW
only)
Portrait
LongEdgeFlip
—
Landscape
LongEdgeFlip
—
Portrait
ShortEdgeFlip
—
Landscape
ShortEdgeFlip
—
Advanced
Normal*
You can choose the
duplex print settings.
Duplex1
Duplex2
Set New Default
—
Quality
Enlarge/Reduce
You can save your copy
settings.
Density
Page Layout
Duplex Copy
(DCP-J725DW
only)
Factory Reset
—
—
Advanced User’s Guide
The factory settings are shown in Bold with an asterisk.
70
You can restore all the
settings to factory default.
.
Menu and features
Photo (DCP-J725DW only)
C
Level1
Level2
Level3
Options
Descriptions
Page
View Photos
OK
Start
—
You can print your chosen
photos.
32
Options
For details, see
the Options in
the following
table.
You can adjust your
photos with the options.
See
Start
—
—
You can print all photos in
your memory card or USB
Flash memory drive.
Options
—
For details, see
the Options in
the following
table.
You can adjust your
photos with the options.
Index Sheet
6 IMGs/Line
For details, see
Options (for
Index Sheet)
(DCP-J725DW
only)
uu page 74.
You can print a thumbnail
page.
Start
—
You can print an
individual image.
Options
For details, see
the Options in
the following
table.
You can adjust your
photos with the options.
Print All
Index Print
5 IMGs/Line
Print Photos
.
Advanced User’s Guide
C
The factory settings are shown in Bold with an asterisk.
71
Options (for Photo) (DCP-J725DW only)
C
Option1
Option2
Option3
Option4
Descriptions
Page
Print Quality
Normal
—
—
Choose the print quality.
See
(Not available for
DPOF printing.)
Photo*
Paper Type
Plain Paper
—
—
Choose the paper type.
(When A4 or
Letter is chosen)
—
Choose the paper and
print size.
—
—
Adjusts the brightness.
—
—
Adjusts the contrast.
Inkjet Paper
Brother BP71
Brother BP61
Other Glossy*
Paper Size
10x15cm*
13x18cm
8x10cm
A4
9x13cm
Letter
10x15cm
13x18cm
15x20cm
Max. Size*
Brightness
Dark
Light
-2
-1
0
+1
+2
Contrast
-2
-1
0
+1
+2
Advanced User’s Guide
The factory settings are shown in Bold with an asterisk.
72
.
Menu and features
Option1
Option2
Option3
Color Enhance
On
White Balance
Option4
-2
Off*
Descriptions
Page
Adjusts the hue of the
white areas.
See
.
-1
0
+1
+2
Sharpness
-2
Enhances the detail of the
image.
-1
0
+1
+2
Color Density
-2
Adjusts the total amount
of colour in the image.
-1
0
+1
+2
Cropping
On*
—
—
Crops the image around
the margin to fit the paper
size or print size. Turn this
feature off if you want to
print whole images or
prevent unwanted
cropping.
—
—
Expands the printable
area to fit the edges of the
paper.
—
—
Prints the date on your
photo.
—
—
You can save your print
settings as the default
settings.
Off
Borderless
On*
Off
Date Print
On
(Not available for
DPOF printing.)
Off*
Set New Default
Print Quality
Paper Type
C
Paper Size
Brightness
Contrast
Color Enhance
Cropping
Borderless
Date Print
Advanced User’s Guide
The factory settings are shown in Bold with an asterisk.
73
Option1
Option2
Option3
Option4
Descriptions
Page
Factory Reset
—
—
—
You can restore all the
settings to the factory
default.
See
.
Advanced User’s Guide
The factory settings are shown in Bold with an asterisk.
Options (for Index Sheet) (DCP-J725DW only)
C
Options1
Options2
Options3
Options4
Descriptions
Page
Paper Type
Plain Paper*
—
—
Choose the paper type.
See
—
—
Choose the paper size.
.
Inkjet Paper
Brother BP71
Brother BP61
Other Glossy
Paper Size
Letter
A4*
Advanced User’s Guide
The factory settings are shown in Bold with an asterisk.
Ink (
)
C
Level1
Level2
Level3
Options
Descriptions
Page
Ink
Test Print
—
Print Quality
Lets you check the print
quality or alignment.
41
Lets you clean the print
head.
41
Lets you check the
available ink volume.
See
Alignment
Cleaning
—
Black
Color
All
Ink Volume
—
—
Advanced User’s Guide
The factory settings are shown in Bold with an asterisk.
74
.
Menu and features
Entering Text
C
When you are setting certain menu selections, you may need to enter text into the machine.
Press
to cycle between letters, numbers and special characters. Up to four letters are assigned
to each letter button on the LCD. By pressing the correct button repeatedly, you can access the
character you want.
Inserting spaces
C
To enter a space, press
to choose special characters, then press the space button
Or, you can press the c twice to move the cursor.
or
.
Note
The characters available may differ depending on your country.
Making corrections
C
C
If you entered an incorrect character and want to change it, press d to move the cursor under the
incorrect character. Then press
. Enter the correct character. You can also insert letters by
moving the cursor and entering a character.
If the screen does not show a d button, press
character. Enter the correct characters.
repeatedly until you have erased the incorrect
Repeating letters
C
If you need to enter a character that is on the same button as the letter before it, press c to move
the cursor to the right before you press the same button again.
75
D
Specifications
D
General
D
Note
This chapter provides a summary of the machines’ specifications. For additional specifications
visit http://www.brother.com/ for details.
Printer Type
Inkjet
Print Head
Mono:
Piezo with 210 nozzles  1
Colour:
Piezo with 210 nozzles  3
Memory Capacity
40 MB (DCP-J525W)
64 MB (DCP-J725DW)
LCD (Liquid Crystal
Display)
Touchscreen 1.9 in. (49.0 mm) STN Colour LCD
Power Source
AC 220 to 240V 50/60Hz
Power Consumption 1
(DCP-J525W)
Copying Mode:
Approx. 18 W 2
Ready Mode:
Approx. 5 W
Sleep Mode:
Approx. 1.2 W
Off:
Approx. 0.15 W
(DCP-J725DW)
Copying Mode:
Approx. 18 W 2
Ready Mode:
Approx. 5.5 W
Sleep Mode:
Approx. 1.3 W
Off:
Approx. 0.15 W
1
Measured when the machine is connected to the USB interface.
2
When using ADF, single-side printing, resolution: standard / document: ISO/IEC 24712 printed pattern.
(DCP-J725DW)
When resolution: standard / document: ISO/IEC 24712 printed pattern. (DCP-J525W)
76
Specifications
Dimensions
(DCP-J525W)
180 mm
160 mm
405 mm
405 mm
378 mm
378 mm
374 mm
374 mm
519 mm
Weight
(DCP-J725DW)
519 mm
(DCP-J525W)
8.7 kg
(DCP-J725DW)
9 kg
D
77
Noise
Operating:
LPAm = 50 dB or less 1
Noise per ISO9296
Copying:
LWAd = 6.28 B(A) 2 (Mono) (DCP-J525W)
LWAd = 6.27 B(A) 2 (Mono) (DCP-J725DW)
LWAd = 5.71 B(A) (Colour) (DCP-J525W)
LWAd = 5.83 B(A) (Colour) (DCP-J725DW)
Ready:
LWAd = 3.00 B(A) (Mono/Colour)
(DCP-J525W)
LWAd = 3.10 B(A) (Mono/Colour)
(DCP-J725DW)
Temperature
Humidity
Operating:
10 to 35 C
Best Print Quality:
20 to 33 C
Operating:
20 to 80% (without condensation)
Best Print Quality:
20 to 80% (without condensation)
ADF (automatic
document feeder)
(DCP-J725DW only)
Up to 20 pages with conditions 4
Document Size
ADF Width: 148 mm to 215.9 mm (DCP-J725DW only)
Up to 15 pages 3 (Paper: 90 g/m2 A4 or Letter size)
ADF Length: 148 mm to 355.6 mm (DCP-J725DW only)
Scanner Glass Width: Max. 215.9 mm
Scanner Glass Length: Max. 297 mm
1
Noise depends on printing conditions.
2
Office equipment with LWAd>6.30 B(A) is not suitable for use in room where people do primarily intellectual work. Such
equipment should be placed in separate rooms because of the noise emission.
3
Using standard 64 to 90 g/m2 paper.
4
Using XEROX4200 75 g/m2 paper, temperature 20 - 26 C, humidity 40 - 50% without condensation.
78
Specifications
Print media
Paper Input
D
Paper Tray
 Paper type:
Plain paper, inkjet paper (coated paper),
glossy paper 1 and transparency 1 2
 Paper size:
A4, Executive, Letter, A5, A6, Envelopes (commercial No.10, DL, C5,
Monarch), Photo 10  15 cm, Photo 2L 13  18 cm and
Index Card 127  203 mm 3
Width: 98 mm - 215.9 mm
Length: 148 mm - 297 mm
For more details, see Paper weight, thickness and capacity
uu page 23.
 Maximum paper tray capacity:
Approx. 100 sheets of 80 g/m2 plain paper
Photo Paper Tray (DCP-J725DW only)
 Paper type:
Plain Paper, Inkjet Paper (coated paper) and Glossy Paper 1
 Paper size:
Photo 10  15 cm and Photo L 89  127 mm
Width: 89 mm - 102 mm
D
Length: 127 mm - 152 mm
 Maximum paper tray capacity:
Approx. 20 sheets
Paper Output
Up to 50 sheets of A4 plain paper (face up print delivery to the output
paper tray) 1
1
For glossy paper or transparencies, remove printed pages from the output paper tray immediately after they exit the
machine to avoid smudging.
2
Use only transparencies recommended for inkjet printing.
3
See Paper type and size for each operation uu page 22.
79
Copy
D
Colour/Monochrome
Yes/Yes
Copy Width
Max. 210 mm
Multiple Copies
Stacks/Sorts up to 99 pages (DCP-J725DW)
Stacks up to 99 pages (DCP-J525W)
Enlarge/Reduce
25% to 400% (in increments of 1%)
Resolution
Prints up to 1200  1200 dpi
Duplex (2-sided)
(DCP-J725DW only)
Yes
 Paper type:
Plain paper
 Paper size:
A4, Letter, A5
80
Specifications
PhotoCapture Center™ (DCP-J725DW only)
Compatible Media 1
Memory Stick™ (16 MB - 128 MB)
Memory Stick PRO™ (256 MB - 32 GB)
Memory Stick Duo™ (16 MB - 128 MB)
Memory Stick PRO Duo™ (256 MB - 32 GB)
Memory Stick Micro™ (M2™) with Adapter
MultiMedia Card (32 MB - 2 GB)
MultiMedia Card plus (128 MB - 4 GB)
MultiMedia Card mobile with Adapter (64 MB - 1 GB)
SD Memory Card (16 MB - 2 GB)
miniSD with Adapter
microSD with Adapter
SDHC Memory Card (4 GB - 32 GB)
miniSDHC with Adapter
microSDHC with Adapter
USB Flash memory drive 2
SDXC Memory Card (48 GB - 64 GB)
Resolution
Up to 1200  2400 dpi
File Extension
(Media Format)
DPOF (ver. 1.0, ver. 1.1), Exif DCF (up to ver. 2.1)
(Image Format)
D
Photo Print: JPEG 3
Scan to Media: JPEG, PDF (Colour)
TIFF, PDF (Monochrome)
Number of Files
Up to 999 files
(The folder inside memory cards or USB Flash memory drive is
also counted.)
Folder
File must be stored in the 4th folder level of the memory card or
USB Flash memory drive.
Borderless
A4, Letter, Photo 10  15 cm, Photo 2L 13  18 cm 4
1
Memory cards, adapters and USB Flash memory drive are not included.
2
USB 2.0 Standard
USB Mass Storage standard from 16 MB to 32 GB
Support format: FAT12/FAT16/FAT32/exFAT
3
Progressive JPEG format is not supported.
4
See Paper type and size for each operation uu page 22.
81
D
PictBridge (DCP-J725DW only)
Compatibility
Supports the Camera & Imaging Products Association
PictBridge standard CIPA DC-001.
Visit http://www.cipa.jp/pictbridge/ for more information.
Interface
82
USB direct interface
D
Specifications
Scanner
D
Colour/Monochrome
Yes/Yes
TWAIN Compliant
Yes (Windows® XP 1/Windows Vista®/Windows® 7)
Mac OS X 10.4.11, 10.5.x, 10.6.x 2
WIA Compliant
Yes (Windows® XP 1/Windows Vista®/Windows® 7)
ICA Compliant
Yes (Mac OS X 10.6.x)
Colour Depth
36 bit colour Processing (Input)
24 bit colour Processing (Output)
Resolution
Up to 19200  19200 dpi (interpolated) 3
Up to 1200  2400 dpi (optical) (Scanner Glass)
Up to 1200  600 dpi (optical) (ADF) (DCP-J725DW only)
Scanning Width and Length
(Scanner Glass)
Width: Up to 210 mm
Length: Up to 291 mm
(ADF, DCP-J725DW only)
Width: Up to 210 mm
Length: Up to 349.6 mm
Greyscale
256 levels
1
Windows® XP in this User’s Guide includes Windows® XP Home Edition, Windows® XP Professional, and Windows®
XP Professional x64 Edition.
2
For the latest driver updates for the Mac OS X you are using, visit us at http://solutions.brother.com/.
3
Maximum 1200  1200 dpi scanning when using the WIA Driver for Windows® XP, Windows Vista® and Windows® 7
(resolution up to 19200  19200 dpi can be selected by using the Brother scanner utility).
83
D
Printer
D
Resolution
Up to 1200  6000 dpi
Printing Width 3
204 mm [210 mm (borderless) 1]
Borderless 2
A4, Letter, A6, Photo 10  15 cm,
Index Card 127  203 mm, Photo L 89  127 mm
(DCP-J725DW only), Photo 2L 13  18 cm
 Paper type:
Duplex (2-sided)
(DCP-J725DW
only)
Plain paper
 Paper size:
A4, Letter, A5, A6, Executive
Print Speed 4
1
When the Borderless feature is set to On.
2
See Paper type and size for each operation uu page 22.
3
When printing on A4 size paper.
4
For detailed specifications visit http://www.brother.com/.
Interfaces
D
USB 1 2
A USB 2.0 interface cable that is no longer than 2 m.
Wireless LAN
IEEE 802.11b/g/n (Infrastructure/Ad-hoc Mode)
1
Your machine has a Hi-Speed USB 2.0 interface. The machine can also be connected to a computer that has a USB
1.1 interface.
2
Third party USB ports are not supported.
84
Specifications
Computer requirements
D
SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS
Supported
Computer Platform &
PC Software
Operating System Version
Functions
Windows®
Operating
System
PC
Interface
Processor
Minimum
Speed
Minimum Recommended
RAM
RAM
Hard Disk Space to install
For
Drivers
For
Applications
Windows® XP Home 1 3 Printing,
USB,
Intel® Pentium® II
®
Scanning, Wireless
Windows XP
or equivalent
13
Removable
802.11b/g/n
Professional
Disk 4
Windows® XP
64-bit (Intel® 64
Professional x64
or AMD64)
Edition 1 3
supported CPU
128 MB 256 MB 150 MB
1 GB
256 MB 512 MB 150 MB
1 GB
Windows Vista® 1 3
512 MB
Intel® Pentium® 4
or equivalent
Windows® 7 1 3
Windows Server® 2003
(print only via network)
64-bit (Intel® 64
or AMD64)
supported CPU
Printing
Wireless
Intel® Pentium® III
802.11b/g/n or equivalent
Windows Server® 2003
x64 Edition (print only
via network)
64-bit (Intel® 64
or AMD64)
supported CPU
Windows Server® 2003
R2 (print only via network)
Intel® Pentium® III
or equivalent
Windows Server® 2003
R2 x64 Edition (print
only via network)
64-bit (Intel® 64
or AMD64)
supported CPU
Windows Server® 2008
(print only via network)
Intel® Pentium® 4 or
equivalent 64-bit
(Intel® 64 or AMD64)
supported CPU
Windows Server® 2008
R2 (print only via network)
64-bit (Intel® 64 or
AMD64) supported CPU
Macintosh Mac OS X
Operating 10.4.11, 10.5.x
System
Mac OS X 10.6.x
1 GB
(32 bit)
2 GB
(64 bit)
1 GB
1 GB 650 MB 1.3 GB
(32 bit)
2 GB
(64 bit)
256 MB 512 MB
512 MB
Printing,
USB 2,
PowerPC
512 MB
Scanning, Wireless
G4/G5
Removable 802.11b/g/n
Intel® Processor
Disk 4
Intel® Processor 1 GB
500 MB 1.3 GB
50 MB
N/A
1 GB
2 GB
D
1 GB
80 MB
550 MB
2 GB
Conditions:
1
For WIA, 1200  1200 resolution. Brother Scanner
Utility enables to enhance up to 19200  19200 dpi.
For the latest driver updates, visit us at
http://solutions.brother.com/.
2
Third party USB ports are not supported.
All trademarks, brand and product names are the
property of their respective companies.
3
®
PaperPort™12SE supports Windows XP Home
(SP3 or greater), XP Professional (SP3 or greater),
XP Professional x64 Edition (SP2 or greater),
Windows Vista® (SP2 or greater) and Windows® 7.
4
Removable disk is a function of PhotoCapture
Center™. (DCP-J725DW only)
85
Consumable items
Ink
The machine uses individual Black, Yellow, Cyan and Magenta ink
cartridges that are separate from the print head assembly.
Service Life of Ink
Cartridge
The first time you install a set of ink cartridges the machine will use
an amount of ink to fill the ink delivery tubes for high quality
printouts. This process will only happen once. After this process is
complete the cartridges provided with your machine will have a
lower yield than standard cartridges (80%). With all following ink
cartridges you can print the specified number of pages.
Replacement
Consumables
<Standard Yield Black> LC1220BK
<Standard Yield Yellow> LC1220Y
<Standard Yield Cyan> LC1220C
<Standard Yield Magenta> LC1220M
Black, Yellow, Cyan and Magenta - Approximately 300 pages 1
<High Yield Black> LC1240BK
<High Yield Yellow> LC1240Y
<High Yield Cyan> LC1240C
<High Yield Magenta> LC1240M
Black, Yellow, Cyan and Magenta - Approximately 600 pages 1
1
Approx. cartridge yield is declared in accordance with ISO/IEC 24711.
For more information about the replacement consumables, visit us
at http://www.brother.com/pageyield/.
What is Innobella™?
Innobella™ is a range of genuine consumables offered by Brother.
The name "Innobella™" derives from the words "Innovation" and
"Bella" (meaning "Beautiful" in Italian) and is a representation of the
"innovative" technology providing you with "beautiful" and "long
lasting" print results.
When you print photo images, Brother recommends Innobella™
glossy photo paper (BP71 series) for high quality. Brilliant prints are
made easier with Innobella™ Ink and paper.
86
D
Specifications
Network (LAN)
D
Note
For more information about the Network specifications uuNetwork User’s Guide
LAN
You can connect your machine to a network for Network Printing,
Network Scanning and access photos from PhotoCapture
Center™ 1 3. Also included is Brother BRAdmin Light 2 Network
Management software.
Wireless Network
Security
SSID (32 chr), WEP 64/128 bit, WPA-PSK (TKIP/AES),
WPA2-PSK (AES)
Setup Support Utility
AOSS™
Yes
WPS
Yes
1
See the Computer Requirements chart on page 85.
2
If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is
available as a download from http://solutions.brother.com/.
3
PhotoCapture Center™ is available for DCP-J725DW only.
D
87
E
Index
A
Unable to Clean .................................... 47
Unable to Init. ....................................... 47
Unable to Print ...................................... 47
Unable to Scan ..................................... 47
Wrong Paper Size ................................ 48
ADF (automatic document feeder) ...........24
Apple Macintosh
See Software User's Guide.
B
F
Brother
CreativeCenter ........................................3
Favourite Settings ..................................... 8
changing ................................................. 9
deleting ................................................... 9
recalling .................................................. 9
registering ............................................... 8
C
Cleaning
print head ..............................................41
scanner .................................................40
Consumable items ...................................86
Control panel overview ..............................5
ControlCenter
See Software User's Guide.
Copy
paper size .............................................28
paper type .............................................28
using scanner glass ..............................25
D
Document
loading ........................................... 24, 25
E
Envelopes ............................ 13, 14, 22, 23
Error messages on LCD ..........................43
B&W Print Only .....................................43
Cannot Detect .......................................44
Cannot Print ..........................................44
Cover is Open .......................................44
Data Remaining ....................................44
Document Jam ......................................44
Ink Absorber Full ...................................45
Ink low ...................................................45
InkAbsorberNearFull .............................45
No Ink Cartridge ....................................46
No Paper Fed ........................................46
Out of Memory ......................................47
Paper Jam .............................................47
88
G
Greyscale ................................................ 83
H
Help
LCD messages ..................................... 61
Menu Table .......................................... 62
I
Ink cartridges
ink dot counter ...................................... 37
replacing ............................................... 37
Innobella™ .............................................. 86
J
Jams
document .............................................. 49
paper .................................................... 50
L
LCD (Liquid Crystal Display) ............... 6, 61
Brightness ............................................ 10
M
Macintosh
See Software User's Guide.
Maintenance, routine
replacing ink cartridges .........................37
Mode, entering
COPY ......................................................6
PHOTO ...................................................6
SCAN ......................................................6
N
Network
Printing
See Network User's Guide.
Scanning
See Software User's Guide.
P
Paper ................................................ 20, 79
capacity .................................................23
loading ........................................... 11, 13
loading envelopes and postcards .........13
loading photo paper ..............................15
printable area ........................................18
size .......................................................19
size of document ...................................24
type ................................................ 19, 22
PaperPort™12SE with OCR
See Software User's Guide. Also see Help
in the PaperPort™12SE application.
Photo Paper Tray .....................................15
PhotoCapture Center™
from PC
See Software User's Guide.
Memory Stick PRO™ ............................29
Memory Stick™ ....................................29
MultiMedia Card ....................................29
Preview photos .....................................32
Print settings .........................................32
Scan to Media
change file name ...............................33
SD Memory Card ..................................29
SDHC Memory Card .............................29
SDXC Memory Card .............................29
specifications ........................................81
Presto! PageManager
See Software User's Guide. Also see Help
in the Presto! PageManager application.
Print
difficulties ............................................. 55
paper jams ........................................... 50
printable area ....................................... 18
resolution .............................................. 84
specifications ........................................ 84
Printing
See Software User's Guide.
Programming your machine .................... 61
R
Resolution
copy ...................................................... 80
print ...................................................... 84
scan ...................................................... 83
S
Scanning
See Software User's Guide.
Serial Number
how to find ...............See inside front cover
T
Text, entering .......................................... 75
Transparencies ..................... 20, 21, 23, 79
Troubleshooting ....................................... 55
document jam ....................................... 49
error messages on LCD ....................... 43
if you are having difficulty
copying .............................................. 57
document jam .................................... 49
Network ............................................. 59
PhotoCapture Center™ ..................... 58
printing .............................................. 55
scanning ............................................ 58
software ............................................. 58
maintenance messages on LCD .......... 43
paper jam ............................................. 50
U
Unscannable area ................................... 26
89
E
V
Volume, setting
beeper .....................................................9
W
Windows®
See Software User's Guide.
Wireless Network
See Quick Setup Guide and Network
User's Guide.
90
Visit us on the World Wide Web
http://www.brother.com/
These machines are approved for use in the country of purchase only. Local Brother companies
or their dealers will only support machines purchased in their own countries.
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