CHRI User`s Manual - Illinois State Police

CHRI User`s Manual - Illinois State Police

State of Illinois

Illinois State Police

Jonathon E. Monken, Acting Director

CHRI User’s Manual

Criminal History Record Information

Illinois State Police

Illinois State Police

Division of Administration

Bureau of Identifi cation

260 North Chicago Street

Joliet, Illinois 60432

Phone: (815) 740-5160 • Fax: (815) 740-5174 www.illinois.gov • www.isp.state.il.us

Illinois State Police

Bureau of Identification

260 North Chicago Street

Joliet, Illinois 60432-4072

Voice: (815) 740-5160 • Fax: (815) 740-4401 www.isp.state.il.us

Table of Contents

CHAPTER 1 INTRODUCTION

CHAPTER 2 FINGERPRINT INFORMATION

1-1

F

INGERPRINTS

1-3

P

APER

F

INGERPRINT

F

ORM

1-3

L

IVE SCAN

1-3

C

OMPLETE

I

NFORMATION

1-3

F

ORM

D

ISTRIBUTION

1-4

2-1

T

O

O

BTAIN

C

LASSIFIABLE

I

NK

& R

OLL

F

INGERPRINTS

: 2-1

L

IVE SCAN

2-3

R

EASONS FOR

I

LLEGIBLE

P

RINTS

2-7

R

EASONS FOR

R

EJECTED

P

RINTS

2-7

AFIS F

INGERPRINT

Q

UALITY

R

EJECT

P

ROCEDURES

2-8

CHAPTER 3 FLOW OF CRIMINAL HISTORY IN THE CRIMINAL JUSTICE SYSTEM 3-1

R

ESPONSIBILITIES OF

C

RIMINAL

J

USTICE

A

GENCIES

3-2

A

RREST

C

ARD

3-4

J

UVENILE

A

RREST

C

ARD

3-5

S

TATE

S

A

TTORNEY

F

ILING

D

ECISION

F

ORM

3-6

C

OURT

D

ISPOSITION

3-7

C

USTODIAL

F

INGERPRINT

C

ARD

3-8

C

USTODIAL

S

TATUS

C

HANGE

3-9

CHAPTER 4 RULES AND REGULATIONS OF CHRI 4-1

S

UMMARY

L

IST OF

S

TATUTES

4-1

S

ECURITY AND

P

RIVACY OF

CHRI 4-2

CHAPTER 5 GENERAL WAYS TO OBTAIN CHRI 5-1

R

ESPONSE

S

AMPLE

R

APSHEET

5-1

5-3

F

AXING

A R

EQUEST

5-7

U

SING

LEADS

TO

O

BTAIN

CHRI 5-7

CHAPTER 6 ADDITIONAL INFORMATION

L

ATENT

I

NFORMATION

6-1

6-1

i

E

LECTRONIC

D

ISPOSITION

R

EPORTING

6-1

D

IRECT

F

ILING

R

ULES

6-2

FBI S

UBMISSIONS

6-2

I

NTERSTATE

I

DENTIFICATION

I

NDEX

6-2

CHAPTER 7 WARRANT ARRESTS 7-1

C

RITERION

C

HARGES

7-1

O

UT OF

S

TATE

W

ARRANTS

7-1

W

ARRANT FOR

O

RIGINAL

A

RREST

7-2

CHAPTER 8 JUVENILE ARREST CARD 8-1

S

TEP BY

S

TEP

J

UVENILE

A

RREST

F

INGERPRINT

C

ARD

I

NSTRUCTIONS

8-2

J

UVENILE

C

RIMINAL

H

ISTORY

R

EPORTING

E

XAMPLES

8-9

E

XAMPLE

1: S

TATION

A

DJUSTMENT

/J

UVENILE

O

FFENDER

A

RRESTED AND

I

NFORMAL

S

TATION

A

DJUSTMENT

E

XAMPLE

2: S

TATION

A

DJUSTMENT

/J

UVENILE

O

FFENDER

A

RRESTED AND

D

ELAYED

I

NFORMAL

S

TATION

A

DJUSTMENT

8-11

8-13

E

XAMPLE

3: S

TATION

A

DJUSTMENT

/J

UVENILE

O

FFENDER

A

RRESTED AND

D

ELAYED

F

ORMAL

S

TATION

A

DJUSTMENT

8-14

E

XAMPLE

4: P

ROBATION

A

DJUSTMENT

/J

UVENILE

O

FFENDER

A

RRESTED AND

R

ECEIVED

P

ROBATION

A

DJUSTMENT

8-15

E

XAMPLE

5: S

TATES

A

TTORNEY

S

D

ISPOSITION

8-16

E

XAMPLE

6: C

OURT

D

ISPOSITION

/E

XTENDED

J

UVENILE

J

URISDICTION

P

ROSECUTION

8-17

E

XPUNGEMENT OF

J

UVENILE

L

AW

E

NFORCEMENT AND

C

OURT

R

ECORDS

8-18

D

EFINITIONS OF TERMS USED IN THE

I

LLINOIS

J

UVENILE

C

OURT

A

CT

8-19

CHAPTER 9 ADULT ARREST FINGERPRINT CARD

CHAPTER 10 STATES ATTORNEY FILING DECISION FORM

9-1

10-1

CHAPTER 11 CIRCUIT CLERK COURT DISPOSITION FORM

CHAPTER 12 CUSTODIAL FINGERPRINT CARD

CHAPTER 13 FINGERPRINT INQUIRY CARD

CHAPTER 14 CRIMINAL JUSTICE APPLICANT FINGERPRINT CARD

CHAPTER 15 DEATH NOTICE FINGERPRINT CARD 15-1

16-1 CHAPTER 16 ACCESS & REVIEW FINGERPRINT CARD

A

CCESS AND

R

EVIEW

P

ROCEDURES

16-5

ii

11-1

12-1

13-1

14-1

R

ECORD

C

HALLENGE

F

ORM

16-6

A

DMINISTRATIVE

R

EVIEW

F

ORM

16-6

A

DMINISTRATIVE

A

PPEAL

C

OMPLAINT

F

ORM

16-6

CHAPTER 17 CRIMINAL HISTORY BACKGROUND INVESTIGATION CRIMINAL JUSTICE, NON-

FINGERPRINT FORM 17-7

CHAPTER 18 SEX OFFENDER REGISTRATION

CHAPTER 19 FEE APPLICANT FINGERPRINT CARD

18-1

19-1

CHAPTER 20 CONVICTION INFORMATION REQUEST (CIR) FINGERPRINT CARD

CHAPTER 21 UNIFORM CONVICTION INFORMATION ACT NAME INQUIRY

20-1

21-1

CHAPTER 22 EXPUNGEMENT/SEAL ORDERS

CHAPTER 23 FREQUENTLY ASKED QUESTIONS

22-1

I

NITIATING AND

P

ROCESSING

E

XPUNGEMENTS

22-2

S

TOLEN

I

DENTITY

22-2

23-1

FBI Q

UESTIONS

& A

NSWERS

23-1

R

EPORTING

Q

UESTIONS

& A

NSWERS

23-1

E

RROR

Q

UESTIONS

& A

NSWERS

23-2

G

ENERAL

Q

UESTIONS

& A

NSWERS

23-2

A

PPENDIX

A

F

EE

S

CHEDULES

A-1

A

PPENDIX

B

C

ODE

T

ABLES

B-1

S

CARS

, M

ARKS AND

T

ATTOOS

C

ODES

B-4

C

OURT

D

ISPOSITION

C

ODES

B-10

S

ENTENCE

C

ODES

B-11

S

ENTENCE

S

TATUS

C

ODES

B-11

I

LLINOIS

C

OUNTY

C

ODES

B-12

S

TATE

C

ODES

B-14

T

ERRITORIAL

P

OSSESSION

C

ODES

B-15

F

OREIGN

C

OUNTRIES

/D

EPENDENCIES

/ T

ERRITORIES

B-16

C

ANADIAN

P

ROVINCES

M

EXICAN

S

TATES

B-23

B-24

I

NDIAN

N

ATIONS

B-25

A

PPENDIX

C

P

HONE

L

ISTING

C-1

iii

iv

Chapter 1 Introduction

20 ILCS 2630/2.1 states:

“For the purpose of maintaining complete and accurate criminal history records of the Department of State Police, it is necessary for all policing bodies of this State, the clerk of the circuit court, the Illinois Department of Corrections, the sheriff of each county, and State’s Attorney of each county to submit certain criminal arrest, charge, and disposition information to the Department for filing at the earliest time possible. Unless otherwise noted herein, it shall be the duty of all policing bodies of this State, the clerk of the circuit court, the Illinois Department of Corrections, the sheriff of each county, and the State’s Attorney of each county to report such information as provided in this Section, both in the form and manner required by the Department and within 30 days of the criminal history event.”

Since January 1, 2000, all policing bodies of this state have been required to furnish to the

Illinois State Police (ISP) arrest fingerprint cards for all adult persons, 17 years of age or older and minors who are at least 10 years of age, but under 17 years of age who are being treated as an adult, who are arrested on charges of violating any penal statute of this state for offenses that are classified as felonies and Class A or B misdemeanors. Class C misdemeanors and local ordinances may also be reported for adult offenders. All minors the age of 10 years, but not yet 17 years, who have been arrested for an offense which would be a felony if committed by an adult, including station adjustments, must be reported on the juvenile fingerprint card. You may forward such fingerprints and descriptions for minors arrested for

Class A or B misdemeanors. In this guide, you will find instructions and examples for completing the juvenile and adult arrest fingerprint cards, along with all related forms.

Criminal history systems contain data that records an offender’s interactions with the criminal justice system. One unique characteristic of the criminal justice system is that an offender encounters many different agencies as he/she progresses through the various stages of the system. Police agencies investigate and arrest offenders, state’s attorneys prosecute, judges conduct trials, and so on. Therefore, the criminal history system must provide a reporting process that accommodates all types of agencies.

Illinois law defines criminal history as data identifiable to an individual and consisting of descriptions or notations of arrests, detentions, indictments, information, pretrial proceedings, trials, or other formal events in the criminal justice system or descriptions or notations of criminal charges and the nature of any disposition arising there from, including sentencing, court or correctional supervision, rehabilitation and release. This means criminal history systems must contain identification and event level data. In Illinois’ system, police agencies are required to report arrests using arrest fingerprint cards, state’s attorneys must report filing

1-1

decisions, circuit court clerks must report disposition and sentencing data, and county jails and

Illinois Department of Corrections must report custodial information.

Since 1931, the Illinois State Police has occupied the role of state central repository for adult criminal records. During the late 1990's, several legislative commissions began examining the problem of juvenile crime and developed recommendations that eventually became legislation entitled the Juvenile Justice Reform Act (JJRA). JJRA changed the entire concept of juvenile justice and provided the legislative authority for ISP to create a juvenile criminal history system. Provisions of the U.S. Department of Justice (DOJ) regulations and 20 Illinois

Compiled Statutes 2630/5 et. seq. mandates that:

All policing bodies of this State shall furnish to the Department, daily, in the form

and detail the Department requires, fingerprints and descriptions of all persons who are arrested on charges of violating any penal statute of this State for offenses that are classified as felonies and Class A or B misdemeanors and of all minors of the age of 10 and over who have been arrested for an offense which would be a felony if committed by an adult, and may forward such fingerprints

and descriptions for minors arrested for Class A or B misdemeanors.”

What is unique about the juvenile criminal history system is the emphasis on early intervention by creating provisions for station adjustments, probation adjustments, community mediation programs, and teen court. ISP sought and received extensive input from a broad cross section of juvenile justice agencies that resulted in the development of a juvenile criminal history system similar in concept and scope to the adult system. Just as the adult arrest fingerprint card (white in color) begins the process for adults, the yellow juvenile arrest fingerprint card will initiate the process for juveniles. Police agencies will use the juvenile arrest card to report station adjustments, probation agencies will use this form to report probation adjustments, state’s attorneys will use this form to report filing decisions, and circuit court clerks will use this form to report disposition and sentencing information.

Since January 4, 2000, the juvenile arrest fingerprint card should be used to report all arrests of juvenile offenders. Most agencies that use live scan (electronic fingerprinting) machines should have the juvenile form loaded on their machines by their respective vendor. Live scan agencies that do not have the new juvenile form on their machine can use the adult arrest format to report juvenile information, as long as they indicate either “3” or “J” in the Prosecute

as an Adult indicator field. Some live scan machines are set up to accept “3” in this field while others will only accept “J”. It should be noted that in this situation, agencies will not be able to report any of the new data fields such as terms and lengths of adjustments, parental information, etc. Juveniles who will be treated as an adult should be fingerprinted on the adult arrest fingerprint card. If agencies have questions regarding juvenile reporting, please contact the Illinois State Police, Bureau of Identification at (815) 740-5160.

1-2

F

INGERPRINTS

The foundation of modern criminal history systems is predicated upon good fingerprints.

Police agencies report arrests by submitting fingerprints and demographic data to ISP. ISP uses sophisticated fingerprint technology to identify and compile the fingerprint and criminal data into electronic databases and provides criminal history data through an electronic infrastructure. Even the most sophisticated technology is of little use if the fingerprints are of poor quality. Simply put, positive and accurate fingerprint identification requires clear, legible, and classifiable fingerprints.

P

APER

F

INGERPRINT

F

ORM

Experience teaches that agencies should fingerprint the offender, and then complete the data on the fingerprint card. ISP recommends you write the subject’s last name on the card and then fingerprint the offender. By following this guideline, if the fingerprints are smudged you have not wasted time completing the entire form. Simply discard the form and use a new one.

Completing the “Subject’s Last Name” field before rolling the fingerprints of the subject ensures the correct information is placed with the subject’s fingerprints when booking multiple subjects.

Do not burst the four part snap out card prior to rolling the prints or filling out the information.

L

IVE SCAN

The BOI recommends the use of live scan machines for submitting fingerprint submissions to reduce the potential of submitting poor quality fingerprints. Live scan machines also ensure that demographic data (name, sex, race, date of birth, etc.) are submitted clearly and legibly.

Information on how to complete electronic live scan submissions may vary from vendor to vendor, however, ISP requirements for each field are the same for both live scan and paper formats. Detailed instructions for each submission type are included in this manual.

Once an arrest fingerprint card has been completed using a live scan machine, it is important to remember to print copies for the State’s Attorney and Circuit Clerk. Form distribution procedures are the same for both live scan and paper formats.

C

OMPLETE

I

NFORMATION

The quality and accuracy of information maintained by ISP is dependent upon the quality and accuracy of data submitted by the reporting agencies. While typed documents are preferred, legible handwritten submissions are also acceptable. Use a black ball point pen to score the information. Some fields on the fingerprint card are mandatory and others are optional. If the information requested for an optional field is unavailable or unknown, the field may be left blank. However, if the information requested for a mandatory field (indicated on the card in bold type) is unavailable or unknown, the appropriate legal “unknown” code value must be used. Failure to properly complete a mandatory field will result in the form being returned unprocessed. Certain fields on ISP forms require the use of the NCIC Code Tables. For your convenience, this information is included as an appendix (Appendix B: Code Tables). The criminal history system will edit the submitted data and return those records that do not possess the mandatory data fields. In that situation, the submitting agency should correct the information and resubmit the document to ISP as quickly as possible.

1-3

F

ORM

D

ISTRIBUTION

Copy 1 is the Arresting Agency’s two-sided copy. This copy is retained by the arresting agency in their files.

The front side of Copy 2 is used by the state’s attorney to report filing decisions. The state’s attorney completes this form and forwards to ISP. On the form, if the arresting agency is going to pursue prosecution of the offender, that agency must forward Copy 2 and Copy 3 of the arrest card to the state’s attorney or probation office. (In some counties, the probation office reviews juvenile cases before the state’s attorney gets involved.) If the state’s attorney decides to file charges, Copy 2 of the arrest card is forwarded to ISP, and Copy 3 of the arrest card must be forwarded to the circuit court clerk.

On the juvenile form, the top of the reverse side of Copy 2 is used by the arresting agency to report station adjustments or released without charging to ISP, if the arrest card has already been submitted to ISP. If the police agency chooses to use the station adjustment option or release the juvenile offender without charging, the police agency retains Copy 3 of the juvenile arrest card. The bottom of the reverse side of Copy 2 on the juvenile form is used by the probation office to report probation adjustments to ISP. If the probation office decides to adjust the offender, the probation office should retain Copy 3 of the juvenile arrest card. If the probation office decides to forward the case to the state’s attorney, the probation office must forward Copy 2 and Copy 3 to the state’s attorney.

Copy 2 and Copy 3 of the adult form is forwarded to the state’s attorney’s office. Copy 2 is used to show filing decisions. If charges are filed, the state’s attorney’s office forwards Copy 3 to the circuit court clerk.

Copy 3 of both the juvenile and adult form is used by circuit court clerks to report the disposition and sentencing information (if applicable) to ISP.

Copy 4 is used by arresting agencies to report arrest information to ISP.

Forms should be submitted to ISP at the address below:

Illinois State Police

260 Street

The remainder of this guide will present the detailed, field level instructions and some examples of common reporting situations. If you have any questions regarding these forms, please feel free to contact the Illinois State Police, Bureau of Identification at (815) 740-5160 or via e-mail at [email protected]

.

1-4

Please Note: The form distribution specified above works for on-view arrest transactions to include subjects cited for original arrest warrants from same county. If the subject is cited for an on-view arrest as well as a warrant from different counties, two separate arrest packets should be completed to ensure proper criminal history record information processing by the appropriate state's attorney and circuit clerks office.

1-5

1-6

Chapter 2 Fingerprint Information

Fingerprints offer a positive means of personal identification. While other physical characteristics change over the years, fingerprints do not. Fingerprints can be submitted in one of two ways:

Rolled, Inked Prints

If access to live scan is not available, roll the subject’s inked fingerprints, then submit the appropriate copies of the fingerprints to the BOI.

Live scan

Live scan is a process in which fingerprint images are captured electronically and transmitted to the BOI. Instructions for rolling good quality fingerprints on a live scan machine should be obtained from the live scan machine’s vendor.

If live scan images are submitted, paper copies of the fingerprint cards do not have to be submitted to the BOI. Using live scan, it is no longer necessary to

submit a second fingerprint card for submission to the FBI.

T

O

O

BTAIN

C

LASSIFIABLE

I

NK

& R

OLL

F

INGERPRINTS

:

1.

Subject’s hands should be clean and dry.

2.

Coat the platen with a thin, even coat of ink using an ink roller.

3.

Subject should stand behind and a little to the right of the person rolling the prints.

4.

Subject should be told to relax and refrain from helping to roll fingers.

5.

Grasp the subject’s finger firmly with your right middle finger and thumb and guide with your left index finger. (Do not allow fingers to slip.)

6.

Roll the fingers on the right hand from left to right and the fingers on the left hand from right to left. Obtain the complete pattern of the first joint of the finger from one side of the fingernail to the other side of the fingernail.

7.

Be sure impressions are recorded in the correct order.

8.

To obtain “plain” impressions, all the fingers of the right hand should be pressed lightly upon the inking platen, then press the three middle fingers, then the little finger upon the lower right hand corner of the card in the space provided. The left hand should be similarly printed on the lower left hand corner of the card and the thumbs of both hands

2-1

should be inked and printed without rolling, in the space provided on the bottom middle of the card.

9.

If an amputation or deformity makes it impossible to print a finger, make a notation to that effect in the individual finger block and in the designated spot on the card for “plain” impressions.

10.

If some physical condition makes it impossible to obtain perfect impressions, submit the best that can be obtained with a memo on back of the card explaining the circumstances.

11.

Examine the completed prints to see if they can be classified, keeping in mind the following:

A delta is the point at which the lines forming the loop or whorl pattern spread and begin going in different directions.

All loop prints have one delta, while Whorl prints have two deltas.

Loop prints cannot be classified unless the center of the loop, the delta, and the lines between them are clear.

Whorl prints cannot be classified unless the two deltas and the lines connecting the deltas are clear.

Arch fingerprints can be classified if a sufficiently clear impression is obtained to permit identification of the pattern as being an arch.

The following illustration clearly demonstrates that if the finger is not rolled far enough, it makes the pattern appear as a loop, but when rolled out completely this pattern has the value of a whorl.

If, upon examination, it appears that any of the impressions cannot be classified, new prints should be rolled.

2-2

This example shows a properly rolled fingerprint.

The most common error when rolling prints is not completely rolling the print.

Prints must be rolled from nail edge to nail edge.

L

IVE SCAN

Live scan is an inkless electronic system designed to capture an individual’s fingerprint images and demographic data (name, sex, race, date of birth, etc.) in a digitized format that can be transmitted to the state central repository for processing. The data is forwarded to the BOI over a Virtual Private Network (VPN) and then processed by the ISP’s Automated Fingerprint

Identification System (AFIS). Once received at the BOI for processing, the inquiry can then be forwarded to the FBI electronically for processing. All of this occurs within minutes and results in a biometric identification of an individual with little or no human intervention.

There have been a number of advancements in live scan technology over the last ten years.

Live scan fingerprint technology provides a fast, easy way of capturing fingerprint images and transmitting them to get a quick criminal history record response. Live scan operators do not require in depth training in order to roll a good set of fingerprints and do not have to be versed in the science of fingerprinting to successfully utilize live scan equipment. Today’s live scan devices are equipped with error checking software that reduces potential fingerprint quality errors. Live scan technology is widely used among criminal justice as well as many noncriminal justice entities that submit fingerprints to the state and/or FBI for processing. The overwhelming majority of fingerprint submissions received by the ISP and FBI are submitted electronically utilizing live scan technology.

Major advantages of utilizing a live scan system include the ease of use and the speed in which fingerprint images and demographic data can be captured,d transmitted and positive identifications made. Fingerprint impressions are taken by placing a subject’s fingers against a glass platen and scanning them. The scanned images are digitized and packaged with the demographic information that must be keyed into the system. Both sets of data are then electronically forwarded to the ISP’s AFIS system for processing. Most live scan submissions

2-3

are processed and results returned within 48 hours. Another benefit of live scan technology is its built-in quality assurance component. As fingerprints are scanned, the device determines if the fingerprint images are rolled completely and in the proper sequence to meet minimum quality control processing standards. When using the old ink and roll method, poor quality prints could not be determined until they had been sent through the mail to the BOI and processed by a fingerprint technician. The manual submission and processing of fingerprint cards always increases the potential of errors and results in increased response times.

Benefits of using live scan fingerprint submissions include:

It is an inkless/paperless system.

Provides rapid positive identification.

Reduced transmission costs.

Print using live scan

Quicker hit/no hit response.

Quick fingerprint capture capability.

Better quality fingerprint images.

Print using Ink & Roll

Fewer chances for errors due to built in edits.

2-4

Manual Fingerprint processing:

2-5

Live scan Fingerprint Processing:

Acquisition and implementation of live scan equipment should be carefully planned to ensure maximum effectiveness. The FBI has developed standards which must be used in the transmission of all live scan data. The Electronic Fingerprint Submission Specification document can be found via the internet at www.isp.state.il.us/crimhistory/livescan.cfm

. The ISP will assist agencies in planning for the acquisition of live scan equipment to ensure compatibility with both the state and national criminal history systems. For a more information concerning live scan, contact the BOI Customer Support Unit at (815) 740-5160 or via e-mail at [email protected]

.

2-6

R

EASONS FOR

I

LLEGIBLE

P

RINTS

There are several reasons why inked fingerprint impressions may be illegible:

There was too much ink on the platen.

There was an uneven distribution of ink.

The subject’s fingers were not completely rolled from the entire first joint of each finger.

The subject’s fingers slipped while being rolled, causing blurred and smudged prints.

The subject’s hands contained moisture or some foreign substance when the prints were taken.

Amputated, paralyzed, bent, or damaged fingers were not marked in the fingerprint block.

Ridge characteristics were not distinct, possibly because of the subject’s occupation or disease of the skin. Occasionally, legible prints can be obtained by soaking the subject’s hands in warm water and drying them thoroughly before printing.

An improper type of ink was used.

If it appears that any of the impressions are illegible, the fingerprint should be rerolled. Be sure to record impressions in the correct order. The correct fingerprint must appear in the correct fingerprint block. If a print is illegible, a Retab (sticker) can be placed over it and the print can be rolled again. If the card requires more than two Retabs in any one block, the entire card must be rolled again.

R

EASONS FOR

R

EJECTED

P

RINTS

There are several reasons why a fingerprint submission may be rejected:

Two subject’s fingerprints are printed on the same card.

The fingerprints are printed in the incorrect box on the card.

The fingerprints must be within the box; they cannot overlap or touch the lines of the box.

Too much ink was used.

Not enough ink was used.

Uneven pressure.

2-7

AFIS F

INGERPRINT

Q

UALITY

R

EJECT

P

ROCEDURES

When a fingerprint submission contains illegible or insufficient minutia data, the images cannot be processed by the Automated Fingerprint Identification System (AFIS). Consequently, the fingerprint card cannot be processed and a ‘fingerprint quality’ reject response is forwarded to the submitting entity. Such rejects can occur at the BOI or at the FBI. Unless the fingerprint image quality is extremely poor, the BOI is usually able to process the overwhelming majority of fingerprint submissions with no problems. The FBI has more stringent fingerprint quality editing routines than the BOI; consequently, the FBI rejects a greater number of fingerprint submissions. Please be advised that the BOI has no authority to dictate to the FBI what fingerprint images should be considered AFIS unacceptable versus those that should be classified as AFIS acceptable.

Criminal Justice Submissions

When the ‘fingerprint quality’ reject begins at the state level, the fingerprint images can not be forwarded to the FBI. Merely resubmitting the initial fingerprint images will not result as AFIS acceptable. A rejection notice will be sent to the arresting agency requesting use of the agency copy of the fingerprint card. The agency copy will be returned to the submitter upon request.

Non-criminal Justice Submissions

When the ‘fingerprint quality’ reject begins at the state level, the fingerprint images can not be forwarded to the FBI. Merely resubmitting the initial fingerprint images will not result as AFIS acceptable; the subject must be re-fingerprinted and submitted with a new Transaction Control

Number (TCN). The original TCN must be inserted into the Transaction Control Reference

Number field (EFSS field tag number 1.10 of the type one record as described in the Electronic

Fingerprint Submission Specification document, if submitted via live scan). For state level rejects, the first transaction is not submitted to the FBI; therefore, a new set of fingerprints must be taken and flagged appropriately to be processed by both the State and the FBI. For

Fee Applicant submissions, the reprocessing fee of $10.00 for the state check applies in this case as well as $19.25 for the FBI check.

When a Fee Applicant ‘fingerprint quality’ reject occurs at the federal level, and the submission was transmitted as both a State and FBI check, the requester receives a state response but the FBI forwards a rejected response. The transaction must be resubmitted with a new TCN and the original FBI Internal Control Number (ICN) from the initial FBI reject message must be inserted into the same 1.10 Transaction Control Reference Number field when submitting the fingerprints for a second time. The FBI issues a new ICN if the fingerprint submission is rejected a second time.

If fingerprints processed successfully through the ISP, and the rejection occurred only at the FBI level, this second set of prints should be flagged as FBI Only. In this scenario, the fee consists of a $10.00 FBI re-submission fee.

If the FBI rejects the transaction a second time, a name based inquiry can be requested. The only time the FBI will provide a name based response is when a fingerprint submission has

2-8

been rejected a minimum of two times. In order to request a name based inquiry, the requester must contact the BOI Customer Support Help Desk at (815)740-5160 or via e-mail at [email protected]

and provide both the FBI ICN numbers from the rejection notices, as well as other identifiers pertaining to the applicant. The BOI will forward the request to the FBI for processing. Once the FBI processes the name based inquiry, the response is forwarded back to the BOI. The BOI then forwards the name based response to the requester. An FBI name based inquiry can only be requested within a 90 day window from the date of the second or most recent FBI fingerprint quality reject was processed. There is no fee associated for this request. Agencies that have an assigned NCIC number can contact the

FBI directly to obtain name checks.

If the individual wishes to request their own name check, it can be mailed or faxed to the attention of “Name Check Request” at the address listed below, following the procedures outlined above.

Mail FBI

CJIS

Fax (304)

Electronic www.fbi.gov/hq/cjids/namecheckfaqs.pdf

Uniform Conviction Information Act (UCIA) requests are not accepted by the FBI; therefore FBI rejects cannot occur for this transaction type. When a UCIA request is rejected due to fingerprint quality, the process to resolve these rejected submissions is the same as explained above for state level rejects. Merely resubmitting the initial fingerprint images will not result as

AFIS acceptable; the applicant must be re-fingerprinted and submitted with a new Transaction

Control Number (TCN). The initial Transaction Control Number (TCN) must be inserted into the Transaction Control Reference Number field (EFSS field tag number 1.10 of the type one record as described in the Electronic Fingerprint Submission Specification document).

Although the ISP produces very few fingerprint quality rejects, the ISP will also produce a name based inquiry upon request. To request a Uniform Conviction Information Act nonfingerprint based inquiry form, the requester can either contact the BOI Customer Support at

(815)740-5160, via e-mail at [email protected]

, or via the Illinois State

Police home page at www.isp.state.il.us

and select the “Request for Criminal History

Information” form. This form is mailed to the requester along with the instructions for completing and processing the request. A fee of $16.00 is required to process Uniform

Conviction Information Act name based inquiry forms. This name based check produces only

Illinois conviction information.

2-9

If you have any questions regarding how to resubmit fingerprint inquiries previously rejected, or how to initiate a name based response, please contact the BOI Customer Support at (815)740-

5160 or via e-mail at [email protected]

.

2-10

Chapter 3 Flow of Criminal History in the Criminal

Justice System

ISP uses multiple cards and forms to obtain and maintain accurate criminal history record information. The process of recording criminal history record information (CHRI) begins at the time the subject is arrested or taken into custody. This chapter provides an overall view of the flow of criminal history in the justice system.

Since 1931, state law has required police agencies to submit fingerprint cards to the central repository for documenting the arrest of offenders within their jurisdiction. In 1999, a new series of fingerprint cards and disposition forms was created and distributed.

This chapter explains how criminal history information flows through the criminal justice system when the following cards and forms are completed.

Arrest Card

Juvenile Arrest Card

State’s Attorney Disposition

Court Disposition

Custodial Receipt

Custodial Status Change

The examples shown in this chapter represent the typical reporting situations. Not all Illinois agencies report CHRI in the same way. For example, some agencies use live scan and some counties use central booking agencies. The ISP recognizes the importance of developing integrated electronic reporting networks that provide quality information submitted in a timely manner. Therefore, ISP will provide assistance to those organizations who seek to develop such systems.

3-1

R

ESPONSIBILITIES OF

C

RIMINAL

J

USTICE

A

GENCIES

The Bureau of Identification (BOI), arresting agencies, state’s attorneys, circuit clerks, county jails, and Illinois Department of Corrections all have specific responsibilities regarding the capture and reporting of CHRI.

Responsibilities of Arresting Agencies

Submit fingerprint cards to the BOI within 24 hours of the event.

Report all instances of “Released without Charging.” (If your agency submits a fingerprint card, then releases the individual without charging him or her, you

must report this action as “Released without Charging.” See Chapter 9, Adult

Arrest Fingerprint Card instructions on page 9-1.)

Responsibilities of State’s Attorneys

Report decisions to file, not to file, to add, or to modify charges for reported arrests within 30 days after such decisions are made.

Request the court to order all individuals that are sentenced for a reportable offense to be fingerprinted for that offense if they have not previously been fingerprinted.

Responsibilities of the Circuit Court Clerks

Report final court dispositions and sentences pertaining to reported arrests within

30 days after such decisions are rendered.

Report subsequent dispositions on the Supplemental Disposition Form (such as

Review Court actions, termination of probation, termination of supervision, and revocations).

Responsibilities of Custodial Facilities

Submit fingerprint cards to report the receipt of anyone who has been sentenced to the agency’s custody for criterion offenses.

Report any significant change in the status of an incarcerated individual.

Responsibilities of the BOI

Collect and maintain arrest fingerprint submissions, dispositions, and custodial information.

3-2

Establish mechanisms to ensure timely reporting of arrests, dispositions, and custodial information.

Assist criminal justice agencies in developing reporting procedures.

Provide CHRI to criminal justice and non-criminal justice agencies as provided by law.

3-3

A

RREST

C

ARD

When a subject is arrested or taken into custody, the arresting agency completes an Arrest

Card.

Arresting agency arrests or takes subject into custody.

Is the charge a reportable charge?

Yes

Take fingerprints and then complete the

Arrest Card.

Send Arrest Fingerprint

Cards (Copy 4) to the BOI daily.

Keep the Arresting Agency

Copy.

Send the State’s Attorney

Filing Decision form and the Circuit Court Clerk

Disposition to the State’s

Attorney.

No

Do not report to the BOI

3-4

J

UVENILE

A

RREST

C

ARD

Live scan

Agency?

No

Complete

Yellow Juvenile

Arrest Form #

ISP 6-657

Arrest

Disposition

Known?

No

Forward Copy

#4 to ISP/BOI

Station

Adjustment

Issued?

No

Released w/out

Charging?

No

Move to “B”

Yes

Yes

Transmit

Juvenile Arrest

Transaction

B

Referral to

Court/

Probation?

No

Yes

Yes Forward Copy #2 to ISP/BOI

Disregard Copy

#3

Physically print

Copy #2 and

Copy #3

Station

Adjustment

Issued?

No

Released w/out charging?

No

Yes

Yes

Forward Copy

#2 to ISP/BOI

Disregard Copy

#3

End

Yes

Referral to

Court/

Probation?

No

Reminder:

Retain Copy #1 for arresting agency file

Yes

Court ?

No

Forward Copy #2 to

Probation Office

Disregard Copy #3

(If paper reporting agency, submit Copy

#4 to ISP/BOI

Yes

Forward Copy #2 & Copy #3 to

State’s Attorney (If paper reporting agency, submit Copy

#4 to ISP/BOI

Case filed at State’s

Attorney

Level?

Yes

Forward Copy

#3 to Circuit

Clerk for

Juvenile Court

Probation Office to complete Copy #2 and forward to

ISP/BOI

No

Forward Copy #2 to

ISP/BOI

Disregard Copy #3

Circuit Clerk to

Forward Copy

#3 to ISP/BOI

End

Note: Until Further notice, live scan sites should only report arrest dispositions manually as described above.

End

3-5

S

TATE

S

A

TTORNEY

F

ILING

D

ECISION

F

ORM

After the arresting agency completes the Arrest Card, the state’s attorney fills out the State’s

Attorney Filing Decision form.

State’s Attorney receives State’s

Attorney Filing Decision form &

Court Disposition form from

Arresting Agency.

Yes

Complete State’s

Attorney Filing Decision form

Send State’s Attorney

Filing Decision form to the BOI within 30 days

Send Court Disposition

(copy 3) to the Circuit

Clerk

Will you prosecute the offender?

No

Complete State’s

Attorney Filing Decision form

Send State’s Attorney

Filing Decision form to the BOI within 30 days

Destroy Court

Disposition

3-6

C

OURT

D

ISPOSITION

After the state’s attorney fills out the State’s Attorney Filing Decision form, the Circuit Clerk fills out the Court Disposition.

Circuit Clerk receives Court

Disposition form from State’s

Attorney

After case is resolved, complete

Court Disposition

Send Court Disposition to the

BOI within 30 days

Use the Supplemental

Disposition forms to send all subsequent disposition information to the BOI

There is no way to associate the state’s attorney filing decision or court disposition with a person’s criminal history record information unless the Document Control

Number (DCN) matches the Arrest card DCN.

3-7

C

USTODIAL

F

INGERPRINT

C

ARD

Each time a subject is sentenced to a correctional facility for a criterion offense, the custodial agency fills out a Custodial Fingerprint Card.

Take fingerprints & complete

Custodial Fingerprint Card

Send the Custodial Fingerprint

Card to the BOI.

Keep additional copies for reporting future status changes.

3-8

C

USTODIAL

S

TATUS

C

HANGE

Each time the status of an incarcerated subject changes (escape, execution, death, release, pardon, parole, commutation of sentence, granting of executive clemency, or discharge), the custodial agency completes a Status Change.

Status

Change

Occurs

Complete “Status/Code” section of offender’s Custodial Status

Change

Send the copy to the BOI

Keep remaining copies for reporting future status changes

You no longer need to report transfers to the BOI when a subject is transferred from one custodial facility to another custodial facility; however, when transferring a subject, please send all unused Status Changes forms to the new custodial agency.

3-9

3-10

Chapter 4 Rules and Regulations of CHRI

State and federal statutes and regulations determine how criminal history record information

(CHRI) is collected, stored, and disseminated. All criminal and non-criminal justice agencies must comply with state and federal regulations concerning CHRI.

This chapter provides important information and instructions for obtaining criminal history record information. A copy of each law is provided in the appendices of this manual.

S

UMMARY

L

IST OF

S

TATUTES

This section contains a summary list of some of the applicable Illinois Compiled Statutes. All compiled statutes and administrative code information can be reviewed at www.ilga.gov

.

20 ILCS 2630/2.1 Reporting Requirements

This legislation establishes the reporting requirements for Criminal History Record Information

(CHRI).

20 ILCS 2630/5 Expungements and Reporting Requirements

The purpose of this legislation is to define which charges are reportable for both adults and juveniles. It also establishes expungement and sealing procedures.

20 ILCS 2630/7 Restriction of CHRI Usage

This legislation restricts the use of CHRI to the due administration of criminal law, unless otherwise provided in Illinois law.

20 ILCS 2635/1 Uniform Conviction Information Act (UCIA)

This legislation established the Uniform Conviction Information Act (UCIA). It sets the response time and allows the Illinois State Police to charge a processing fee.

20 ILCS 2635/21 Audits

This legislation mandates that the Illinois State Police conduct audits of the criminal history record keeping and reporting policies, practices, and procedures of the local repositories.

20 Illinois Administrative Code 1210 Right of Access and Review

This code establishes an individual’s right to access and review CHRI maintained by the Illinois

State Police. In addition, this code establishes procedures to appeal any and all discrepancies in information contained on an individual’s CHRI rap sheet.

20 Illinois Administrative Code 1280 Sex Offender Registration Act

This code establishes the procedures for sex offender registration.

4-1

28 C.F.R. 20.1

These are the federal guidelines from the Code of Federal Regulations (C.F.R.) to assure that

CHRI is collected, stored, and disseminated in a manner that ensures the completeness, integrity, accuracy, and security of such information and to protect individual privacy. http://ecfr.gpoaccess.gov/cgi/t/text/textidx?c=ecfr&tpl=/ecfrbrowse/Title28/28cfr20_main_02.tpl

S

ECURITY AND

P

RIVACY OF

CHRI

In order to receive CHRI, the agency head must first sign a Law Enforcement Agency Data

System (LEADS) User Agreement with Criminal History Record Information (CHRI)

Addendum. This agreement sets up procedures for submitting and receiving CHRI.

A new LEADS User Agreement with CHRI must be submitted every time an agency head changes. Copies can be obtained from the LEADS 2000 homepage at

http://leadsinfo.isp.state.il.us/info/info.htm

.

Several types of user’s agreements exist: those that are for criminal justice purposes (LEADS

User Agreement with Criminal History Record Information addendum), and those that are for non-criminal justice purposes. Non-criminal justice user agreements are:

Uniform Conviction Information Act (UCIA) Agreement – used by the general public

Adam Walsh Act Agreement – used by private/public schools; governmental social service agencies; child welfare agency

National Child Protection Act/Volunteers for Children Act Agreement – used by entities providing public and private care of children, elderly, and disabled

Live scan Vendor Agreement – used for commercial live scan fingerprinting services

Interagency Agreement – used by state and local government agencies

Security

Agencies are responsible for the development and implementation of policies and procedures to accomplish the following:

Protect CHRI from unauthorized access, disclosure, and dissemination.

Store such information in a manner to provide reasonable protection from theft, sabotage, and natural disasters.

Detect attempts to penetrate or sabotage any file, system, or program which contains

CHRI.

4-2

Acquaint each employee who works with or has access to CHRI with the substance and intent of rules and regulations governing criminal justice information systems. Agencies that require employees to read existing policies and procedures covering the collection, maintenance, and dissemination of CHRI and to certify their understanding would be considered in compliance.

Initiate administrative sanctions against personnel who wilfully and knowingly violate the provisions of the Federal Rules and Regulations or other security requirements (for example, your department’s policy) established for the protection of CHRI.

Develope administrative controls for the screening of prospective employees.

The extent of the physical requirements necessary for full implementation of these and other security measures depends on a number of factors, such as the size of the agency, the local fire protection codes, whether or not the facility is shared with non-criminal justice employees, etc. Smaller agencies could probably house their

CHRI in a single, locked cabinet and achieve compliance by limiting access to the key or combination to specific personnel. Larger agencies who have developed specialized recordkeeping functions would have to implement more extensive measures, including limiting access to the premises where CHRI is stored to certain authorized persons and procuring various containers which will protect the CHRI from tampering, theft, and natural disasters.

Audits

The Illinois Compiled Statutes requires that ISP conduct periodic audits and, by signing the

LEADS User Agreement with CHRI Addendum, your agency agrees to this condition. The purpose of these audits is to improve an existing system, not to publicize an agency’s area of non-compliance. Audits check for the following compliance issues:

Accuracy

Completeness

Timely reporting

Secure and correct dissemination of CHRI

All other provisions of the LEADS User Agreement with CHRI Addendum

ISP will notify agencies that are selected for auditing at least two weeks prior to the audit. ISP will provide personnel for conducting the audit; however, a ranking agency official from the selected agency who has knowledge of the recordkeeping system should be available to provide assistance.

Audit findings are considered public information.

4-3

Dissemination Restrictions

The following dissemination restrictions apply:

Confirmation of Record Existence

Regulations prohibit any agency from acknowledging either the existence or nonexistence of a criminal record to any person, group, or organization that is not authorized to receive that information. In other words, you cannot tell a prospective employer who is unauthorized to access CHRI if a criminal record does or does not exist for the prospective employee.

Dissemination to Non-criminal Justice Agencies

Regulations prohibit disseminating CHRI to non-criminal justice agencies. For example, a LEADS inquiry could not be conducted to perform a criminal history check on a prospective employee for a local business.

Secondary Dissemination of CHRI

Further dissemination of CHRI information may only be given to authorized agencies who have signed a LEADS User Agreement with CHRI Addendum. Updated inquiries can be obtained via LEADS. CHRI information that is over one year old should not be disseminated. Since

CHRI records are constantly being updated with new information (arrests, filings, dispositions, etc.), a new inquiry should be made whenever a subject’s CHRI record is needed.

Agencies can determine the form and manner in which it disseminates CHRI, but an Extra

Dissemination Log Sheet must be completed for information passed on to anyone outside your agency. This log sheet must include, at the very least:

Identity of the requestor

Authority of the requestor

Purpose of the request

Identity of the record subject

Date of dissemination

If the requesting agency’s ORI number is used to request CHRI on LEADS, you do not have to complete the Extra Dissemination Log Sheet.

4-4

Chapter 5 General Ways to Obtain CHRI

This chapter explains the various ways individuals and criminal justice agencies can access

CHRI. In addition, a description of the types of responses generated by the BOI is included.

R

ESPONSE

Normally, a response is submitted to the arresting agency when the arrest is posted to a subject’s record. An agency may request that they not receive these responses. If an agency does receive CHRI responses, they must ensure that these documents are handled properly

(refer to the Chapter 4, Rules and Regulations of CHRI for more details). An agency may still obtain a criminal history record by using the LEADS system (see the LEADS eManual at http://leadsinfo.isp.state.il.us/info/info.htm

for specific information regarding LEADS requests).

Mailed responses always include a cover sheet and may also include the following pieces of information:

Criminal transactions (which consists of subject identifiers, criminal history events, and a dissemination warning)

Fatal Error/Non Fatal Error Report

Notice Pages

Effective May 1, 2003, the BOI ceased printing and mailing responses for any fingerprint submissions (with the exception of Criminal Justice Applicant

responses) to agencies with LEADS access.

Cover Sheet

The cover sheet contains three sections:

Addressee

This section identifies the agency or person who requested the criminal history record information. The BOI maintains names and addresses of all criminal justice agencies in the database. To keep this information accurate and up to date, please notify the BOI of all official name changes, address changes, and new telephone numbers.

Response Description

This section explains why an agency or person is receiving this information. For example, submitting an Arrest fingerprint card initiates a response order that is mailed to both the arresting agency and the State’s Attorney prosecuting the case. An Applicant fingerprint card or a Non-Fingerprint Inquiry form also generates a response order.

5-1

Submission Identifiers

This section states the specific identifiers reported by the submitting agency.

Depending on the submission types, these identifiers may include the following information:

Reporting Agency’s Case Number

Subject’s Name

Subject’s Sex

Subject’s Race

Subject’s Date of Birth

Criminal Transactions

The criminal transactions consist of the Identifier Sheet, the Rap Sheet, and a dissemination warning.

Identifier Sheet

The identifier sheet contains all identifiers on file for an offender, including all names and dates of birth used on submissions retained by the BOI. Some physical descriptions, such as skin, hair, height, and weight are updated based on the most recent data reported. Other physical descriptions, such as race, sex, place of birth, scars, marks, and tattoos are updated only if the information is different from what is already on file.

Rap Sheet

The rap sheet consists of four sections. The rap sheet contains arrest, state’s attorney filing decision, court disposition, and custodial event history. These events are reported chronologically and related events are reported within a pair of horizontal lines.

Agency Information – This section usually includes the name of the arresting agency, the document control number, agency case number, and court case number.

Subject Information – This section contains the names and dates of birth used by the offender at the time of each criminal history event.

Date Information – This section contains the date of the transaction, such as the date of arrest, date of disposition, date received, and date of status changes.

Charge Information – This section contains specific information supplied by the reporting agency, such as offenses committed, filing decisions, court dispositions, and sentence information.

If Reasons for Caution statements have been reported to the BOI, they will be listed under the heading Basis for Caution in the identifiers section of the rap sheet.

5-2

Error Correction Sheet

The error correction sheet will show the reported value and also the value that was posted to the Criminal History Record Information (CHRI) system. These errors should be corrected, if possible, and returned to the BOI. Remember to use valid NCIC codes (see Appendix B:

Code Tables for details). The error correction sheet identifies the following information:

Those fields reported which contain code values other than valid codes.

Statute citations not found in the Illinois Compiled Statutes or Illinois Revised Statutes.

Disposition, bond, and sentence code values other than those specified by the

Administrative Office of Illinois Courts.

Fatal Errors

A Fatal Error response is generated only for errors which prevent the Illinois State Police from processing your submission. For example, Applicant fingerprint cards received without a valid purpose code listed will generate a fatal error sheet.

Submissions will be returned to the submitting agency with a fatal error report. If possible, correct the submissions and return them to the Illinois State Police as soon as possible. Live scan agencies receive this information via daily faxes.

If a submission is returned, the event did not post to the individual’s criminal history. It is important that every attempt is made to return the corrected submission to the BOI.

Notice Pages

The BOI uses Notice Pages in a response as a way to inform agencies of changes in law, modifications of procedures, or other miscellaneous information.

S

AMPLE

R

APSHEET

The following is the criminal transaction portion (rap sheet) of a response.

5-3

ILLINOIS STATE POLICE

Bureau of Identification

260 North Chicago Street

Joliet, IL 60432-4075

Criminal History Of: KRIMINAL, IMA

(Last Known Name)

Conviction Status : FELONY CONVICTIONS

Custodial Status: RECEIVED

State Identification Number : IL 99887760

Custodial Status Date: 02/13/2001

Alias Name(s)

DOE, JANE

Date of Birth

01/01/1961

06/14/1960

SUBJECT IDENTIFICATION DATA

Sex: FEMALE

Race: WHITE

Height: 511

Weight: 150

Eyes: BLUE

Hair: BLACK

Skin: MEDIUM

Date Reported: 01/12/2001

Date Reported: 01/12/2001

FBI#: 23456AB7

Chicago IR#: IR998877

Scars/Marks/Tattoos

TAT L LEG

Social Security Number

Photo Available

Place of Birth

ILLINOIS

Miscellaneous Number

Drivers License Number

K12381761899

DL State

IL

DOC CORRECTIONAL CENTER STATEVILLE

IDOC#

B12345

Palm Prints Available

SANGAMON COUNTY

SHERIFF’S OFFICE

FOID#

K9898

INS#

Occupation

DOOR GREETER

Date Reported

07/12/1999

5-4

Employer

ACME Department Store

Date Reported

07/12/1999

CRIMINAL HISTORY DATA

Arrest

DCN: P12345678

Name: DOE, JANE

Residence:

742 EVERGREEN TERRACE

SPRINGFIELD, ILLINOIS

Date of Arrest: 01/12/2001

Date of Birth: 01/01/1961

Arresting Agency: SANGAMON COUNTY SHERIFF'S OFFICE

Agency Case Number: 123456789 Officer Badge Number: 007

NCIC: IL0840000

Photo Available: NO

Arrest Charges

Count Statute Citation

1 720 ILCS 5.0/9-1

Literal Description

MURDER

CSAOD Class

O M

Arrest Type: ON-VIEW ARREST

States Attorney Section

Filing Decision: FILED

Date of Offense: 12/01/2000

Decision Date: 01/12/2001

Count Statute Citation

1 720 ILCS 5.0/9-1

Literal Description

MURDER

Agency Name: SANGAMON COUNTY STATE'S ATTORNEY

CSAOD Class

O M

NCIC: IL084013A

Court Charges/Disposition

Count Statute Citation

1 720 ILCS 5.0/9-1-A-2

Disposition: GUILTY

Literal Description

MURDER

Disposition Date: 02/12/2001

CSAOD Class

O M

Case No: 01CF42

Agency Name: SANGAMON COUNTY CIRCUIT COURT

Status

SENTENCED TO

Sentence

10 YEARS IMPRISONMENT-DOC

NCIC: IL084025J

Fine Amount Date

02/12/2001

DCN: L39604454

Name: KRIMINAL, IMA

Residence: 742 EVERGREEN TERRACE

Custodial

Date Received: 02/13/2001

Date of Birth: 06/14/1960

5-5

SPRINGFIELD, ILLINOIS

Subject Institution Number: B12345

Confining Agency: DOC CORRECTIONAL CENTER STATEVILLE

Agency Received From: SANGAMON COUNTY SHERIFF'S OFFICE

Count Statute Citation

1 720 ILCS 5.0/9-1-A-2

Literal Description

MURDER

Case Number: 01CF42

Status Sentence

Disposition: GUILTY

SENTENCED TO

Custodial Status

RECEIVED

10 YEARS IMPRISONMENT-DOC

Status Date

02/12/2001

Agency Name

Photo Available: YES

NCIC: IL099035C

NCIC: IL0840000

CSAOD Class

O

Fine Amount

M

Date

02/12/2001

DOC CORRECTIONAL CENTER STATEVILLE

Circuit clerks are required to report convictions and forfeitures of bail for Illinois vehicle code violations to the Secretary of State as prescribed in chapter 95.5 section 6-204. This Information may be obtained from SOS offices

======END OF RAPSHEET======

STATE USE ONLY

WARNING

:

Release of this information to unauthorized individuals or agencies or misuse is prohibited by

Federal Law

Title 42 USC 3787g pertaining to criminal history information.

5-6

F

AXING

A R

EQUEST

If an immediate fingerprint check is required, the facsimile (fax) network may be used. The

BOI must approve the machine used to submit fingerprints. Contact the Fingerprint Unit at the

BOI to become authorized to submit fax prints.

The facsimile submission is only an inquiry. Remember, the Arrest fingerprint card must be submitted in order for that arrest to appear on the rap sheet.

The fax process may be used:

When the identity of the subject is unknown. Such inquires must include the charge as well as the appropriate notation regarding the status of the subject’s identity; such as

Unknown, Multiple pieces of identification, or No identification.

To obtain record check information for subjects arrested for felony offenses. These offenses must be listed on the fax request.

If your agency has live scan capabilities, you must utilize the Fingerprint Inquiry process for immediate fingerprint checks. Faxes received for prints submitted via live scan will not be processed.

Effective November 15, 2003, the BOI ceased printing and faxing rap sheets in response to faxed fingerprint inquiries. Agencies will receive a faxed message providing the subject’s State

Identification (SID) Number and instructing the agency to run a CQR1 rap sheet.

U

SING

LEADS

TO

O

BTAIN

CHRI

When possible, all criminal justice agencies should use LEADS to obtain criminal history record information. Use the CQH format to obtain CHRI summary information. More extensive information on a subject (i.e. a full rap sheet), can be obtained using the CQR1 format. For detailed information about CQR1, and for instructions for each field on the CQH and CQR1 request screens, please refer to the LEADS eManual located at http://leadsinfo.isp.state.il.us/info/info.htm

.

Incomplete Messages

If a record is incomplete, a message instructing you to send a CQIL to CKT will be received

(refer to your LEADS eManual for exact instructions on running this format). A record is flagged incomplete when much of its CHRI information has not yet been entered into the computer system. Once the record is complete, a response message informing the requester that the record is now complete will be sent with instruction to rerun the request. If the complete message is not received within 24 hours, call the BOI Customer Support Unit at

(815) 740-5160 and ask for the Data Entry Unit supervisor.

5-7

5-8

Chapter 6 Additional Information

This chapter describes several issues concerning the reporting and dissemination of the

Criminal History Record Information (CHRI). This information can be used by agencies to assist in planning for its needs. This chapter explains alternative ways to request and receive information. Additionally, this chapter explains the relationship between the Federal Bureau of

Investigation (FBI) and the Illinois State Police.

ISP is committed to using technology to increase efficiency and decrease the cost of processing records while improving response time. Many of the procedures discussed in this chapter will help your agency take advantage of new technologies.

L

ATENT

I

NFORMATION

The ISP processes latent prints through the Automated Fingerprint Identification System

(AFIS). All such requests must be submitted through one of the seven ISP Crime

Laboratories. It is not, however, the intention of this manual to describe the rules and procedures for the submission of latent prints. If you have questions about how to submit latent prints, contact the ISP laboratory nearest your agency. Addresses and telephone numbers are listed in Appendix C: Phone Listing.

E

LECTRONIC

D

ISPOSITION

R

EPORTING

Many dispositions that the BOI receives are submitted in an electronic format. The Illinois

State Police, the Illinois Criminal Justice Information Authority, and the Administrative Office of

Illinois Courts (AOIC) are currently developing alternative means to report dispositions data.

They are:

Online Real Time Reporting of Dispositions

This system allows circuit court clerks to submit dispositions to ISP as soon as they are entered into their local systems. Error messages are transmitted back to the reporting agency so that corrections can be made while the file is still available to the court personnel.

Online Batch Reporting of Dispositions

This system allows circuit court clerks to submit dispositions electronically to ISP on a daily or weekly basis.

Magnetic Media Reporting of Dispositions

Dispositions can be reported to ISP or the AOIC via magnetic media. Circuit court clerks may obtain specifications from AOIC.

6-1

D

IRECT

F

ILING

R

ULES

State’s attorney’s offices may allow local agencies to direct file criminal charges with the circuit court clerk. The state’s attorney must submit a letter describing the circumstances where local agencies may direct file criminal charges. State’s attorneys do not need to submit paper copies of filing decisions for charges that have been determined to be direct filed, however paper submissions are required for other filing decisions. These filing decisions will automatically appear on the subject’s criminal history record.

FBI S

UBMISSIONS

All submissions to the FBI are voluntary. The ISP will automatically forward fingerprint submissions electronically to the FBI. It is no longer necessary to forward a separate FBI fingerprint card when submitting to ISP. Because of this, ISP receives all responses from the

FBI, and then disseminates them to the proper agencies.

ISP is the sole source contributor for fingerprint cards. What this means is that the FBI only accepts FBI fingerprint cards from law enforcement agencies that have first been processed by the BOI. The BOI is not, however, the sole source contributor for court dispositions. Circuit court clerks may submit dispositions on the proper form directly to the FBI. This manual does not include instructions on the completion of FBI forms. To obtain such instructions, please contact the FBI at (202) 324-2230 and request the Guidelines for Preparations of Criminal

Justice Information Services Division Fingerprint Cards.

I

NTERSTATE

I

DENTIFICATION

I

NDEX

The Interstate Identification Index (III) is a system that allows for the decentralized, interstate exchange of criminal history information. III includes the personal identifiers of persons with criminal arrests, as well as pointers to the state maintaining these records. Please refer to the

LEADS eManual at http://leadsinfo.isp.state.il.us/info/info.htm

to obtain more detailed information regarding the use of the III system.

6-2

Chapter 7 Warrant Arrests

This chapter provides general guidelines for reporting warrant arrests. If you have specific questions, call the BOI Customer Support Unit at (815) 740-5160 or via email at [email protected]

.

C

RITERION

C

HARGES

It is important that an agency puts the charge for which the warrant was issued in the Statute

Citation/AOIC Code field on the Arrest Fingerprint Card. “Notice to Appear,” “Failure to

Appear,” and “Issuance of Warrant” are not reportable offenses. “Violation of Bail Bond” (720

ILCS 5/32-10) and “Violation of Parole/Probation” (730 ILCS 5/5-6-4) can be criterion charges.

“Contempt of Court” can be a reportable offense if the individual is separately charged with a class B misdemeanor or higher contempt charge.

Document the type of arrest using the Arrest Type field in the statute citation section of the

Arrest Fingerprint Card. The appropriate codes for this section are:

Code Description

V On View Arrests

A Original Arrest Warrant

B Bond Forfeiture Warrant

Warrant

O Out of State Warrant

List the charge for which the subject is being arrested. If the subject has never been fingerprinted for the warrant offense, it is considered an original arrest.

O

UT OF

S

TATE

W

ARRANTS

Agencies should not report out of state warrants to the BOI. If fingerprints are taken for agency use only using the state arrest card, destroy the state’s attorney’s filing decision form and the circuit court clerk’s disposition.

7-1

W

ARRANT FOR

O

RIGINAL

A

RREST

The example below explains how to process a warrant for an original arrest.

Is warrant issued in your county?

No

Will issuing county extradite?

No

Stop

Yes

Complete Arrest

Fingerprint Card

Submit Arrest

Fingerprint Card to BOI

Forward State’s

Attorney Filing

Decision form and Court

Disposition to your State’s

Attorney

Stop

Yes

Complete Arrest

Fingerprint Card

Is the warrant charge the only charge on the

Arrest Fingerprint Card?

Yes

Submit Arrest Fingerprint

Card to BOI

Forward State’s Attorney Filing

Decision form and Court

Disposition to your State’s

Attorney

Stop

No

Make a copy of the

State’s Attorney and

Court Disposition copies

Forward original State’s

Attorney Filing Decision form and Court Disposition copies to your State’s

Attorney

Forward copies of State’s Attorney

Filing Decision form and Court

Disposition copies to the State’s

Attorney of the county issuing the warrant

Stop

7-2

Chapter 8 Juvenile Arrest Card

Form # ISP 6-657

The Juvenile Arrest fingerprint card should be used to report and obtain arrest information concerning juvenile offenders. When an agency arrests or takes a subject into custody, the agency is considered the “arresting agency.” The arresting agency is responsible for completing the Juvenile Arrest fingerprint card or making sure that a central booking agency has completed the card. The Juvenile Arrest fingerprint card is a four part form consisting of the following:

Copy #1

Copy #2

Copy #3

Copy #4

Arresting Agency (two-sided)

State’s Attorney

Circuit Court Clerk

Bureau of Identification (two-sided)

Effective January 1, 2000, 20 ILCS 2630/5 was amended. The following statutes must be reported to the Illinois State Police, Bureau of Identification for juvenile offenders:

All minors of the age of 10 and over who have been arrested for an offense which would be a felony if committed by an adult

625 ILCS 5.0/4 (series)

625 ILCS 5.0/11-204.1

625 ILCS 5.0/11-501

Effective January 1, 2010, the Juvenile Court Act 705 ILCS 405/5-105 was amended to define

“Delinquent minor” as any minor who, prior to his or her 17th birthday, has violated or attempted to violate, regardless of where the act occurred, any federal or State law, county, municipal ordinance, and any minor or prior to his or her 18th birthday has violated or attempted to violate, regardless of where the act occurred, any federal, State, county, municipal law or ordinance classified as a misdemeanor offense.

Effective January 1, 2010, the Criminal Identification Act 20 ILCS 2630/5, Counties Code Act,

Juvenile Court Act 705 ILCS 405/5-622, and the Code of Corrections was amended. The modification to the Criminal Identification Act states that law enforcement records for minors prior to their 17th birthday, or minors arrested for non-felony offenses prior to the 18th birthday, shall not be forwarded to the FBI, unless charged as an adult. The modification to the Juvenile

Court Act establishes new expungement review procedures.

Remember, when completing this form press hard as you are pressing through four copies. Please type or print clearly using ink (Do not use pencil). Please note that data must be entered on the back side of Copy 1 and Copy 4 for the entry of the

Arrest card to be complete. Submit clear and legible fingerprints.

8-1

S

TEP BY

S

TEP

J

UVENILE

A

RREST

F

INGERPRINT

C

ARD

I

NSTRUCTIONS

The instructions listed below follow the field format of the Juvenile Arrest fingerprint card.

Failure to complete all required fields which are marked in bold on the Juvenile Arrest fingerprint card and listed in the instructions as “M

ANDATORY

will result in the return of the request unprocessed. Places where a distinction between paper forms and live scan submissions must be made are noted in bold.

Document Control Number

Document Control Number (DCN) - M

ANDATORY

L99999999 Paper form: The DCN is a preprinted number located at the top left-hand corner of the form. Each form has a unique DCN number and therefore all inquiries must be submitted on an

original form.

Live scan: A range of numbers is provided to the agency and should auto-populate on the live scan submission. DCN ranges

must not be recycled. To request a new range of DCN numbers, submit an email request to [email protected]

.

Include the agency ORI, the device identifier of the live scan machine (typically beginning with the prefix “LS”), and the number of DCN numbers needed.

Ref. DCN

Ref. DCN

Paper form only: When the number of offenses for one DCN exceeds three charges, take Copy 1 from another four part packet to report additional charges. For each additional Copy 1 used, the second and subsequent Copy 1 should have the DCN on the second and subsequent forms crossed out and the original DCN from the first Copy 1 should be placed in the Ref.

DCN field. (Remember to complete the page numbers at the

bottom of the form.)

Arresting Agency ORI – NCIC

IL

Transaction Control Number

FRMXXXXL99999999

Arresting Agency ORI-NCIC - M

ANDATORY

The ORI – NCIC number is seven characters in length and must be preceded by the letters IL. Example: IL0160000 (the IL is preprinted on the form). The ORI should be that of the arresting agency, not the submitting agency, as this may be different.

Transaction Control Number (TCN) - M

ANDATORY

Paper form: The TCN is a unique preprinted number located at the top right-hand corner of the form. If the TCN is not present or is invalid, the form will be returned to the submitting agency unprocessed. Above the TCN will be a bar coded number

(Standard BAR CODE 39) representing the TCN in bar code format. This bar code will be used to scan the fingerprint cards into the Automatic Fingerprint Identification System (AFIS).

8-2

First Name

Middle Name/Suffix

Date of Birth

Place of Birth

Sex

Race

Height

Subjects Last Name

Live scan: Live scan machines will assign this number automatically, using the device identifier assigned to the machine (typically beginning with “LS”) and the DCN.

Subjects Last Name - M

ANDATORY

The subject’s last name should be entered into this field.

Hyphenated names should include the dash between names. If there is a space in the last name, enter it as one name. For example, O’Brian would be OBrian or Van Dyke would be

VanDyke. Do not enter special characters such as apostrophes.

If the subject has only one name, it must go in the Last Name field.

First Name

The subject’s first name should be entered in this field.

Hyphenated names should include the dash between names.

Do not enter special characters such as apostrophes.

Middle Name/Suffix

Enter the subject’s middle name and/or suffix in this field; suffix meaning II, III, JR. Do not enter “NMI” (no middle initial) or

“NMN” (no middle name) in the middle name field.

Date of Birth (DOB) - M

ANDATORY

Enter an eight digit date of birth. The entry format should be

MM/DD/CCYY. Example: 05/30/1951. If the subject’s date of birth is unknown, enter an approximate year of birth.

Place of Birth (POB) - M

ANDATORY

The place of birth must be a valid two alpha character NCIC standard code (see Appendix B: Code Tables). If the place of birth is unknown, place the alpha characters “YY” in this field.

Sex - M

ANDATORY

Enter the valid sex code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Race - M

ANDATORY

Enter a valid race code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Height - M

ANDATORY

Enter a three digit height. If the height is 6'2", enter it as 602.

Enter 000 if height is unknown. Omit fractions in this field. The

8-3

Weight

Hair

Eye

Social Security Number

Drivers License Number

DL State

Basis For Caution:

Alias Last Name

First Name first character, expressing feet, must be 4, 5, 6, or 7, and the second and third characters, expressing inches, must be between 00 and 11.

Weight - M

ANDATORY

Enter a three digit weight. If the weight is 92 pounds, enter it as

092. Omit fractions in this field. Enter 000 if the weight is unknown. The weight must be between 50 and 499.

Hair - M

ANDATORY

Enter a valid hair code (see Appendix B: Code Tables).

Eye - M

ANDATORY

Enter a valid eye code (see Appendix B: Code Tables).

Social Security Number (SSN)

Enter a nine digit numeric value in this field only. If the social security number does not meet this criterion, leave blank.

Drivers License Number (DLN)

Enter the subject’s driver’s license number if known.

Drivers License State (DLS)

Enter a valid two alpha character state code (see Appendix B:

Code Tables). If the state provided does not meet this criterion, leave blank.

Basis for Caution

Enter a basis for caution if appropriate. A listing of appropriate caution items is located in Appendix B: Code Tables. Do not enter homosexual or any reference to AIDS/HIV as a basis for caution. 4010 ILCS 325/8 requires that all information and records held by ISP and its authorized representatives relating to known or suspected cases of sexually transmissible diseases shall be strictly confidential and exempt for inspections and copying under The Freedom of Information Act. Therefore, any information relating to a subject who is known or suspected of being infected with AIDS/HIV should be reported in this field as

Medical Alert.” If there is no entry for this field, leave blank.

Alias Last Name

Last Name rules apply to this field.

Alias First Name

First Name rules apply to this field.

8-4

Middle Name/Suffix

Alias Date of Birth

Occupation

Employer

Employer Address

Employer Phone

Residence of Person Fingerprinted

Agency Case Number (unique)

Juvenile Case Number

School Name

Date of Arrest

Time of Arrest (HRS)

Alias Middle Name

Middle Name rules apply to this field.

Alias Date of Birth

Date of Birth rules apply to this field.

Occupation

Enter the subject’s current occupation.

Employer

Enter the subject’s current employer. If an employer’s address

is entered, the Employer field is mandatory.

Employer Address

Enter the address of the subject’s current employer. If an

employer’s name is entered, the Employer Address field is mandatory.

Employer Phone

Enter the phone number of the subject’s current employer.

Residence of Person Fingerprinted

Enter the current address of the subject.

Agency Case Number (unique) - M

ANDATORY

Enter a unique agency case number. If the agency case number is unknown, enter “X” in this field.

Juvenile Case Number

Enter the subject’s juvenile case number in this field. (This may be the same as agency case number).

School Name

Enter the name of the school where the subject is currently enrolled.

Date of Arrest - M

ANDATORY

Enter an eight digit date of arrest. The format should be

MMDDCCYY.

Time of Arrest (HRS)

Enter the time of arrest using military time format. For example,

4:00 p.m. would be entered as 1600 hours.

8-5

Juvenile Officer Badge #

Co. of Prosecution

Juvenile Officer Badge Number

Enter the badge number of the Juvenile Officer who is assigned to this case.

County of Prosecution

Enter a three digit numeric identifier in this field. The valid values in this field must be 001 through 102 as listed on the county code sheet (see Appendix B: Code Tables).

Arrest Disposition (choose one)

Informal Station Adjustment ( ) Formal Station Adjustment ( ) Released Without Charging ( ) Petition/Referral to Court/Probation ( )

Arrest Disposition

Informal Station Adjustment: If the subject was given an informal station adjustment, place an “X” in this field.

Formal Station Adjustment: If the subject was given a formal station adjustment, place an “X” in this field.

Released Without Charging: If the subject was released without charging and there were no adjustments made, place an

“X” in this field.

Petition/Referral to Court: If the subject was referred to court, place an “X” in this field.

Scars, Marks, Tattoos

Scars, Marks, Tattoos (SMT)

Enter any scars, marks, or tattoos on the subject. The standard

NCIC code table (see Appendix B: Code Tables) should be used to report this information. Do not enter “NONE” or “DNA” in this field.

Date Fingerprinted

/ /

Date Fingerprinted - M

ANDATORY

Enter the eight digit date fingerprinted. The format should be

MMDDCCYY. If the date fingerprinted is missing or invalid, place the date of arrest in this field using the same format.

Count Statute Citation/AOIC Code

001

001

Statute Citation/AOIC Code - M

ANDATORY

Enter the appropriate statute citation for which the subject was arrested. If the statute citation provided is an ILCS statute, it must be submitted in the proper format. Example: 720 ILCS

5.0/16-1-A. Do not send both a statute citation code and

AOIC code. This will cause the submission to result in an

error status.

CSAOD

CSAOD (Inchoate Offense) - M

ANDATORY

Only enter in one of the following codes: “C” for conspiracy, “S” for solicitation, “A” for attempt, “O” for offense cited or unknown, or “D” for drug conspiracy.

8-6

Class

Offense Description

County

Issuing

Warrant

Warrant/Court Case Number

State Use Only

Date of Offense

/

Domestic Violence

(Please check)

Yes No

Yes

Photo Available

/

Arrest Type

(See Back)

Arrest Type Description Code

On View Arrest

Summoned/Cited (Not

Taken into Custody)

Original Arrest Warrant

Bond Forfeiture Warrant

Probation Violation Warrant

Parole Violation/Mandatory

Release Violation Warrant

V

S

A

B

P

M

Out of State Warrant O

Charge Penalty Class - M

ANDATORY

Enter the valid penalty class code (see Appendix B: Code

Tables).

Offense Description

Enter the literal description of the offense in this field.

Abbreviations may be used in this field.

County Issuing Warrant

Enter a three digit numeric identifier in this field. The valid values in this field must be 001 through 102 as listed on the county code sheet (see Appendix B: Code Tables).

Warrant/Court Case Number

Enter the subject’s warrant/court case number in this field.

State Use Only

Please leave this field blank.

Date of Offense (DOO)

Enter an eight digit date of offense, if known. The format should be MMDDCCYY. If unknown, leave blank.

Domestic Violence - M

ANDATORY

If the offense cited was related to domestic violence, check the

“Yes” box. If the offense cited was not related to domestic violence, check the “No” box.

Arrest Type

Arrest type codes can be found on the back of copies 1 and 4.

Enter one of the following codes: “V” – On View Arrest, “S” –

Summoned/Cited (Not taken into custody), “A” – Original Arrest

Warrant, “B” – Bond Forfeiture Warrant, “P” – Probation

Violation Warrant, “M” – Probation/Mandatory Supervised

Release Violation Warrant, or “O” – out of state warrant.

Photo Available

This field should be checked if a photo is available at the submitting agency. This field is on the back of Copy 1 and Copy

4 of the packet. If no photo is available, leave blank.

8-7

Yes

Palm Prints Available

Palm Prints Available

This field should be checked if palm prints were taken at the time of arrest and are available at the submitting agency. If palm prints were not taken, leave this field blank. This field is on the back of Copy 1 and Copy 4 of the packet. Paper copies of palm prints should not be submitted to the BOI. Live scan submission of palm prints will be accepted.

Adjustment Term Term y.m.d.hrs

Community Mediation

Community Service

Adjustment Term Term y.m.d.hrs

Community Mediation

Community Service

Arrestee Armed With

(Choose maximum of two)

Unarmed

□ Unknown Firearm □

Handgun

□ Rifle □

Shotgun

□ Other Firearm □

Lethal Cutting Instrument

Club/Blackjack/Knuckles

Automatic Weapon

Adjustment Term

Enter the code for the Adjustment Term. These codes can be found on the back of copies 1, 2, and 4 of the Juvenile Arrest card.

Length of Term y/m/d/hrs

Enter the length of term by using the letter “y” to represent an indication of year(s), “m” to represent an indication of month(s),

“d” to represent day(s), and “h” to represent hour(s). For example:

A term of 1 year would be “1 y”

A term of 11 months would be indicated as “11 m”

A term of 30 days would be indicated as “30 d”

A term of 35 hours would be indicated as “35 h”

Arrestee Armed With

This field should be used to select the item(s) the subject was armed with at the time of arrest. A maximum of two choices can be selected. If more than two choices are selected, only two will be entered into the database. This field is only available on

Copy 4.

Parent/Legal Guardian

Enter the name, address, employer, home phone number, work phone number, and relationship of the parent or legal guardian.

On the arresting agency copy (Copy 1) of this form, there are two areas to enter Parent/Legal Guardian information as well as

Parent/Legal Guardian (Please Print)

Name: _______________________

Address: _____________________

Employer: ____________________

Home Phone: _________________

Work Phone: _________________ subject. Only one area for Parent/Legal Guardian information is available on Copy 4, and the signature fields have been excluded.

All Other Shaded Areas

Shaded areas on each form are for State or Other Agency Use and should be left blank.

8-8

J

UVENILE

C

RIMINAL

H

ISTORY

R

EPORTING

E

XAMPLES

Station Adjustments

Illinois Compiled Statutes allow minors arrested for any offense to receive a station adjustment for that arrest as provided herein. Based on the input provided to ISP from juvenile justice agencies, ISP classifies station adjustments as an arrest disposition. Therefore, the reporting structure was designed to link the station adjustment to a juvenile arrest fingerprint card using the unique document control number. This way the fingerprint verified criminal history is maintained. The following examples illustrate the various ways station adjustments can be reported.

Juvenile Offender Arrested and Immediate Informal Station Adjustment

In this example, John Jones was arrested for retail theft. John Jones was placed on informal station adjustment and released to his parents. The police department made the decision to place John Jones on station adjustment before the juvenile arrest card was submitted.

Specific data fields completed included the same type of demographic, event, and charge level data that are completed for adult offenders and the new data elements of informal station adjustment indicator, adjustment term, and length of term. Please note that the station adjustment information was reported on the front of Copy 4, and the police department retained Copies 1, 2, and 3 at their location. This means no copy of the juvenile arrest card was forwarded to other criminal justice agencies. Example 1 on page 8-11 depicts this situation.

Juvenile Offender Arrested and Delayed Informal Station Adjustment

In this example, John Jones was arrested for retail theft. John Jones was placed on informal station adjustment several days later. Specific data fields completed included the same type of demographic, event, and charge level data that are completed for adult offenders and the new data elements of informal station adjustment indicator, adjustment term, and length of term.

Please note that the station adjustment information was reported on the back of Copy 2, and the police department retained Copies 1 and 3 at their location. This means no copy of the juvenile arrest card was forwarded to other criminal justice agencies. Example 2 on page 8-13 illustrates this point.

Juvenile Offender Arrested and Delayed Formal Station Adjustment

In this example, John Jones was arrested for retail theft. John Jones was placed on formal station adjustment several days later. Specific data fields completed included the same type of demographic, event, and charge level data that are completed for adult offenders and the new data elements of informal station adjustment indicator, adjustment term, and length of term. In addition, Illinois law requires written parental consent when using formal station adjustments.

A parent’s signature field has been provided for your convenience. Please note that the station adjustment information was reported on the back of Copy 2 and the police department retained Copies 1 and 3 at their location. Again, this means no copy of the juvenile arrest card was forwarded to other criminal justice agencies. Example 3 on page 8-14 shows this reporting situation.

8-9

Probation Adjustments

Beginning January 1, 2000, the juvenile probation officer who imposes a probation adjustment must ensure that all information about an offense which would constitute a felony, if committed by an adult, and may ensure that information about a misdemeanor offense, is transmitted to

ISP. Based on the input provided to ISP from probation agencies, ISP classifies probation adjustments as an arrest disposition. Therefore, the reporting structure was designed to link the probation adjustment to a juvenile arrest fingerprint card using the unique document control number. This way the fingerprint verified criminal history is maintained. The following example illustrates the reporting of probation adjustments:

Juvenile Offender Arrested and received Probation Adjustment

In this example, John Jones was arrested for retail theft. John Jones was referred to the probation department and placed on probation adjustment several days later. Specific data fields completed included the same type of demographic, event, and charge level data that are completed for adult offenders and the new data elements of probation adjustment indicator, adjustment term, and length of term. Please note that the probation adjustment information was reported on the back of Copy 2, and the police department retained Copies 1 and 3 at their location. Again, this means no copy of the juvenile arrest card was forwarded to other criminal justice agencies. Example 4 on page 8-15 reflects this situation.

State’s Attorney Disposition

State’s Attorneys report filing decisions in the juvenile criminal history system the exact same way filing decisions are reported in the adult system. State’s attorneys have the option to file, not file, modify, or add charges and must report this decision within 30 days of occurrence.

The juvenile arrest card was designed to replicate the same economies of effort by judiciously using carbons as a means to minimize the completion of data. Example 5 on page 8-16 illustrates this reporting effort.

Court Disposition (Extended Juvenile Jurisdiction Prosecution Example)

Similarly, circuit court clerks must report final disposition and sentencing information in the format that mirrors the adult system. Illinois law requires the reporting of final disposition information within 30 days of the date of disposition. However, the Juvenile Justice Reform

Act created a new situation for juveniles. A mechanism called Extended Juvenile Jurisdiction

Prosecution was created to allow a juvenile to be sentenced in both juvenile and adult court.

In essence, the judge will impose the juvenile sentence and stay the adult sentence on the condition of good future conduct by the offender. If that condition is violated, then the judge has the option to vacate the juvenile sentence and impose the adult sentence. Please pay attention to the sentence status data elements as the means to indicate this situation.

Example 6 on page 8-17 reflects this situation.

When a juvenile is given a delayed station adjustment, agencies should make a

Xerox of Copy 2 before it is mailed to the BOI. This will ensure a copy is available in the event the juvenile is later referred to court.

8-10

E

XAMPLE

1: S

TATION

A

DJUSTMENT

/J

UVENILE

O

FFENDER

A

RRESTED AND

I

NFORMAL

S

TATION

A

DJUSTMENT

Informal Station Adjustment. (Forward this to ISP/BOI, Retain Copies 1, 2, and 3 in agency file).

8-11

Juvenile Arrest Fingerprint Card/BOI Copy (Please roll a clear and complete set of fingerprints, then forward to BOI.)

8-12

E

XAMPLE

2: S

TATION

A

DJUSTMENT

/J

UVENILE

O

FFENDER

A

RRESTED AND

D

ELAYED

I

NFORMAL

S

TATION

A

DJUSTMENT

Delayed Informal Station Adjustment - Forward Copies 2 and 4 to ISP/BOI. If fingerprint card (Copy 4) was not sent to BOI at time of arrest, it must be included.

8-13

E

XAMPLE

3: S

TATION

A

DJUSTMENT

/J

UVENILE

O

FFENDER

A

RRESTED AND

D

ELAYED

F

ORMAL

S

TATION

A

DJUSTMENT

Arresting Agency Disposition (Delayed Formal Station Adjustment) - Forward to ISP/BOI.

If fingerprint card (Copy 4) was not sent to BOI at time of arrest, it must be included.

8-14

E

XAMPLE

4: P

ROBATION

A

DJUSTMENT

/J

UVENILE

O

FFENDER

A

RRESTED

AND

R

ECEIVED

P

ROBATION

A

DJUSTMENT

Probation Adjustment - Forward to ISP/BOI. If fingerprint card (Copy 4) was not sent to BOI at time of arrest, it must be included.

8-15

E

XAMPLE

5: S

TATES

A

TTORNEY

S

D

ISPOSITION

State’s Attorney Disposition: Forward Copies 2 and 4 to ISP/BOI

8-16

E

XAMPLE

6: C

OURT

D

ISPOSITION

/E

XTENDED

J

UVENILE

J

URISDICTION

P

ROSECUTION

Court Disposition: Extended Juvenile Jurisdiction Prosecution. Forward this to ISP/BOI.

8-17

E

XPUNGEMENT OF

J

UVENILE

L

AW

E

NFORCEMENT AND

C

OURT

R

ECORDS

Pursuant to 705 ILCS 405/5-915 delinquency section:

When juveniles have attained the age of 17 years or whenever all juvenile court proceedings relating to that person have been terminated, the person may petition the court to expunge law enforcement records relating to incidents occurring before his or her 17 th

birthday or his or her juvenile court records or both, but only in the following circumstances:

The minor was arrested but no petition for delinquency was filed.

The minor was charged but found not delinquent.

The minor was placed under supervision (Continuance under Supervision) and the order has been successfully terminated.

The minor was adjudicated for an offense which would be a Class B misdemeanor,

Class C misdemeanor, or a petty or business offense if committed by an adult.

Any person may petition the court to expunge all law enforcement records relating to any incidents occurring before his or her 17 th

birthday which did not result in proceedings in criminal court and all juvenile court records with respect to any adjudications except those based upon first degree murder and sex offenses which would be felonies if committed by an adult, if the person for whom expungement is sought has had no convictions for any crime since his or her 17 th

birthday and:

Has attained the age of 21 years; or

5 years have elapsed since all juvenile court proceedings relating to him or her have been terminated or his or her commitment to Department of Corrections, Juvenile

Division pursuant to the Juvenile Court Act has been terminated: whichever is later of

(a) or (b).

Please refer to 705 ILCS 405/5-915(3) (4) (5) and (6) to obtain more information regarding expungement of juvenile records or the Office of the Appellate Defender’s website pertaining to Juvenile Expungement information at

http://state.il.us/defender/juvexp.html

.

8-18

D

EFINITIONS OF TERMS USED IN THE

I

LLINOIS

J

UVENILE

C

OURT

A

CT

TERM DEFINITION

Adjudicatory Hearing

Adult

Agency

A hearing to determine whether the allegations of a petition under “Section 2-13, 3-15, or 4-12 that a minor under 18 years of age is abused, neglected, dependent, or requires authoritative intervention or addicted respectively, are supported by a preponderance of the evidence or whether the allegations of a petition under Section 5-520 that a minor is delinquent are proved beyond a reasonable doubt.

A person 21 years of age or older.

A public or private child care facility legally authorized or licensed by the State of Illinois.

Association

Chronic truant

Court

Any organization, public or private, engaged in welfare functions.

Will have the definition ascribed to it in Section 26-2a of the

School Code.

The circuit court in a session or division assigned to hear proceedings under this Act.

Dispositional Hearing

Emancipated Minor

A hearing to determine whether a minor should be adjudged to be a ward of the court.

Any minor 16 years of age or over whom has been

Guardianship of the Person

Someone who has the duty and authority to act in the best interests of the minor.

Juvenile Police Officer

completely or partially emancipated under the “Emancipation of Mature Minors Act”.

A sworn police officer, who has completed a Basic Recruit

Training Course, has been assigned to the position of juvenile police officer by his or her chief law enforcement officer and has completed the necessary juvenile officer’s

Legal Custody

training.

The relationship created by an order of court in the best interests of the minor.

8-19

TERM DEFINITION

Minor

Parent

Permanency Goal

Station Adjustment

Ward of the Court

A person under the age of 21 years subject to this Act.

The father or mother of a child and includes any adoptive parent. It also includes the father whose paternity is presumed or has been established under the law of this or another jurisdiction.

A goal set by a service plan or an administrative case review.

Permanency Review Hearing A hearing to review and determine the appropriateness of the permanency goal.

Petition

The petition provided for in Section 2-13, 4-12, or 5-520, including any supplemental petitions.

Residual Parental Rights

and Responsibility

Shelter

Those rights and responsibilities remaining with the parent after the transfer of legal custody or guardianship of the person.

The temporary care of a minor in physically non-restricting facilities pending court disposition or execution of court order for placement.

The informal handling of an alleged offender by a juvenile police officer.

A minor who is so adjudged under Section 2-22, 3-23- or 5-

705, after a finding of the requisite jurisdictional facts, and this is subject to the dispositional powers of the court under this Act.

8-20

Chapter 9 Adult Arrest Fingerprint Card

Form # ISP6 - 402 Copies 1 and 4

The Arrest Fingerprint Card is be used to report and obtain arrest information concerning an individual. When a subject is arrested or taken into custody, the agency conducting the arrest is considered the “arresting agency.” The arresting agency is responsible for completing the

Arrest fingerprint card or making sure that a central booking agency has completed the card.

The Arrest fingerprint card must be submitted to the BOI within 24 hours of the event.

Pursuant to 20 ILCS 2530/5 the following statutes must be reported to the BOI for adult offenders (17 years of age and older):

All felonies

Class A Misdemeanors

Class B Misdemeanors

625 ILCS 5.0/4 (series)

625 ILCS 5.0/11-204.1

625 ILCS 5.0/11-501

The following statutes may be reported to the BOI:

City Ordinance Violations

Village Ordinance Violations

Class C Misdemeanors

All Traffic Violations

The adult Arrest fingerprint card is a four part form:

Copy #1

Copy #2

Arresting Agency (two-sided)

States Attorney

Copy #3

Copy #4

Circuit Court Clerk

Bureau of Identification (two-sided)

Remember to press hard when completing the form as you are pressing through four copies. Please type or print using ink (Do Not Use Pencil). Please note that data must be entered on the back side of Copy 1 and Copy 4 for the entry of

Arrest card to be complete. Submit clear and legible fingerprints.

9-1

The instructions listed below follow the field format of the Arrest fingerprint card. Failure to complete all required fields which are marked in bold on the form and listed in the instructions as “M

ANDATORY

will result in the return of the request unprocessed.

Document Control Number Document Control Number (DCN) - M

ANDATORY

L99999999

Paper form: The DCN is a preprinted number located at the top left-hand corner of the form. Each form has a unique DCN number and therefore all inquiries must be submitted on an

original form.

Live scan: A range of numbers is provided to the agency and should auto-populate on the live scan submission. DCN ranges

must not be recycled. To request a new range of DCN numbers, submit an email request to [email protected]

.

Include the agency ORI, the device identifier of the live scan machine (typically beginning with the prefix “LS”), and the number of DCN numbers needed.

Ref. DCN

Ref. DCN

Paper form only: When the number of offenses for one DCN exceeds three charges, take Copy 1 from another four part packet to report additional charges. For each additional Copy 1 used, the second and subsequent Copy 1 should have the DCN on the second and subsequent forms crossed out and the original DCN from the first Copy 1 should be placed in the Ref.

DCN field. (Remember to complete the page numbers at the

bottom of the form.)

Arresting Agency ORI – NCIC

IL

Arresting Agency ORI-NCIC - M

ANDATORY

The ORI – NCIC number is seven characters in length and must be preceded by the letters IL. Example: IL0160000 (IL is preprinted on the form.) The ORI should be that of the arresting agency, not the submitting agency, as this may be different.

Transaction Control Number

FRMXXXXL99999999

Transaction Control Number (TCN) - M

ANDATORY

Paper form: The TCN is a unique preprinted number located at the top right-hand corner of the form. If the TCN is not present or is invalid, the form will be returned to the submitting agency unprocessed. Above the TCN will be a bar coded number

(Standard BAR CODE 39) representing the TCN in bar code format. This bar code will be used to scan the fingerprint cards into the Automatic Fingerprint Identification System (AFIS).

Live scan: Live scan machines will assign this number automatically, using the device identifier assigned to the machine (typically beginning with “LS”) and the DCN.

9-2

Subjects Last Name

First Name

Middle Name/Suffix

Date of Birth

/

Place of Birth

/

State Identification Number

IL 0

Chicago IR #

FBI #

Sex

Subjects Last Name - M

ANDATORY

The subject’s last name should be entered into this field.

Hyphenated names should include the dash between names. If there is a space in the last name, enter it as one name. For example, O’Brian would be OBrian or Van Dyke would be

VanDyke. Do not enter any other special characters such as apostrophes. If the subject has only one name, it must go in the

Last Name field.

First Name

The subject’s first name should be entered in this field.

Hyphenated names should include the dash between names.

Do not enter any other special characters such as apostrophes.

Middle Name/Suffix

Enter the subject’s middle name and/or suffix in this field, suffix meaning II, III, Jr. Do not enter “NMI” (no middle initial) or

“NMN” (no middle name) in the middle name field.

Date of Birth (DOB) - M

ANDATORY

Enter an eight digit date of birth. The entry format should be

MM/DD/CCYY. Example: 05/30/1951. If the subject’s date of birth is unknown, enter an approximate year of birth.

Place of Birth (POB) - M

ANDATORY

The place of birth must be a valid two alpha character NCIC standard code (see Appendix B: Code Tables). If the place of birth is unknown, place the alpha characters “YY” in this field.

State Identification Number (SID)

If known, enter the SID number. The SID number contains eight numeric digits with the last digit being zero or one. Do not enter out of state SID numbers in this field. IL is preprinted on the form. If the known SID does not meet this criterion, do not enter the SID into this field.

Chicago IR (Internal Rapsheet number)

Enter the subject’s IR number if known. The IR number should be preceded by the alpha characters IR.

FBI Number

Enter the subject’s FBI number if known.

Sex - M

ANDATORY

Enter the valid sex code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

9-3

Race

Height

Weight

Hair

Eye

Skin

Social Security Number

Drivers License Number

DL State

Photo Available

Y N

Palm Prints

Y N

Race - M

ANDATORY

Enter a valid race code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Height - M

ANDATORY

Enter a three digit height. If the height is 6'2", enter it as 602.

Enter 000 if height is unknown. Omit fractions in this field. The first character, expressing feet, must be 4, 5, 6, or 7, and the second and third characters, expressing inches, must be between 00 and 11.

Weight - M

ANDATORY

Enter a three digit weight. If the weight is 92 pounds, enter it as

092. Omit fractions in this field. Enter 000 if the weight is unknown. The weight must be between 50 and 499.

Hair - M

ANDATORY

Enter a valid hair code (see Appendix B: Code Tables).

Eye - M

ANDATORY

Enter a valid eye code (see Appendix B: Code Tables).

Skin

Enter a valid skin code (see Appendix B: Code Tables).

Social Security Number (SSN)

Enter a nine digit numeric value in this field only. If the social security number does not meet this criterion, leave blank.

Drivers License Number (DLN)

Enter the subject’s driver’s license number if known.

Drivers License State (DLS)

Enter a valid two alpha character state code (see Appendix B:

Code Tables). If the state provided does not meet this criterion, leave blank.

Photo Available

This field should be checked if a photo is available at the submitting agency.

Palm Prints Available

This field should be checked if palm prints were taken at the time of arrest and are available at the submitting agency.

Paper copies of palm prints should not be submitted to the BOI.

Live scan submission of palm prints will be accepted.

9-4

FOID #

Basis For Caution:

Alias Last Name

Alias First Name

Alias Middle Name/Suffix

Alias Date of Birth

/ /

Scars, Marks, Tattoos

Occupation

Employer

Employer Address

Firearm Owners ID Card # (FOID #)

Enter the subject’s FOID card number if known.

Basis for Caution

Enter a basis for caution if appropriate. A listing of appropriate caution items is located in Appendix B: Code Tables. Do not enter homosexual or any reference to AIDS/HIV as a basis for caution. 4010 ILCS 325/8 requires that all information and records maintained by ISP and its authorized representatives relating to known or suspected cases of sexually transmissible diseases shall be strictly confidential and exempt for inspections and copying under The Freedom of Information Act. Therefore, any information relating to a subject who is known or suspected of being infected with AIDS/HIV should be reported in this field as “Medical Alert.” If there is no entry for this field, leave this field blank.

Alias Last Name

Last Name rules apply to this field.

Alias First Name

First Name rules apply to this field.

Alias Middle Name/Suffix

Middle Name rules apply to this field.

Alias Date of Birth

Date of Birth rules apply to this field.

Scars, Marks, Tattoos (SMT)

Enter any scars, marks, or tattoos on the subject. The standard

NCIC code table (see Appendix B: Code Tables) should be used to report this information. Do not enter “NONE” or “DNA” in this field.

Occupation

Enter the subject’s current occupation.

Employer

Enter the subject’s current employer. If an employer’s address

is entered, the Employer field is mandatory.

Employer Address

Enter the address of the subject’s current employer. If an

employer’s name is entered, the Employer Address field is

9-5

Residence of Person Fingerprinted

Agency Case Number

Indictment Case Number

Auto Weapon

Y N

Released w/o Charging Yes

mandatory.

Residence of Person Fingerprinted

Enter the current address of the subject.

Agency Case Number - M

ANDATORY

Enter a unique agency case number. If the agency case number is unknown, enter “X” in this field.

Indictment Case Number

Enter the subject’s indictment number in this field.

Date of Arrest

/

Officer Badge #

/

Date of Arrest - M

ANDATORY

Enter an eight digit date of arrest. The format should be

MM/DD/CCYY.

Officer Badge Number

Enter the officer’s badge number.

Co. of Pros.

County of Prosecution

Enter a three digit numeric identifier in this field. The valid values in this field must be 001 through 102 as listed on the county code sheet (see Appendix B: Code Tables).

Adult by Court Order

If by court order the juvenile is to be treated as an adult, check

Adult by Court Order

Yes the box located next to Adult by Court Order.

Arrestee Armed With

Arrestee Armed With

1 11 12

This field should be used to select the item(s) the subject was

Unknown Firearm 11 armed with at the time of arrest. A maximum of two choices can

Arrestee Armed With Code Table be selected. If more than two choices are selected, only two will

Unarmed 1 be entered into the database.

Handgun 12

Rifle

Shotgun

13

14

Other Firearm 15

Lethal Cutting 16

Club/Knuckles 17

Auto Weapon

Use this area to note automatic weapons.

Released without Charging

If the subject was released without charging, check this box.

9-6

Bond Date

/

Receipt Number

Bond Amount

/

Bond Date

Enter an eight digit date of bond. The format should be

MM/DD/CCYY.

Receipt Number

Enter the bond receipt number.

Bond Amount

Enter the total amount of bond, including cents in this field. If cents is not provided, it will be put in automatically as 00.

Cash Amount

No Bond Driv. Lic

Cash Amount

Enter the amount of cash deposited for bond including cents. If cents is not provided, it will be put in automatically as 00.

Bond Type

Check the appropriate bond type. If cash bond is checked, the

Cash Amount field should contain the amount of cash deposited.

Date Fingerprinted

/ /

Post Sentence Fingerprints

Yes

Date Fingerprinted - M

ANDATORY

Enter the eight digit date fingerprinted. The format should be

MM/DD/CCYY. If the date fingerprinted is missing or invalid, place the date of arrest in this field using the same format.

Post Sentence Fingerprints

Check this field if the fingerprints were taken during a court proceeding after the actual date of arrest.

Count Statute Citation/AOIC Code

001

001

CSAOD

Class

Statute Citation/AOIC Code - M

ANDATORY

Enter the appropriate statute citation for which the subject was arrested. If the statute citation provided is an ILCS statute, it must be submitted in the proper format. Example: 720 ILCS

5.0/16-1-A. Do not send both a statute citation code and

AOIC code. This will cause the submission to result in an error status.

CSAOD - Inchoate Offense - M

ANDATORY

Only enter in one of the following codes: “C” for conspiracy, “S” for solicitation, “A” for attempt, “O” for offense sited or unknown, or “D” for drug conspiracy.

Charge Penalty Class - M

ANDATORY

Enter the valid penalty class code (see Appendix B: Code

Tables).

9-7

Offense Description

Warrant

County

Case Number

State Use Only

Offense Description

Enter the literal description of the offense in this field.

Abbreviations may be used in this field.

Warrant County

This is the three digit NCIC county code identifier. Enter only a three digit numeric identifier in this field. The valid values in this field must be 001 through 102 as listed on the county code sheet (see Appendix B: Code Tables).

Case Number

Enter the subject’s warrant/court case number in this field.

State Use Only

Please leave this field blank.

Date of Offense

/ /

Date of Offense (DOO)

Enter an eight digit date of offense, if known. The format should be MM/DD/CCYY. If unknown, leave blank.

Domestic Violence

(Please check) Yes No

Arrest Type (Back)

Arrest Type Description Code

On View Arrest V

S Summoned/Cited (Not

Taken into Custody)

Original Arrest Warrant

Bond Forfeiture Warrant

Probation Violation Warrant

Parole Violation/Mandatory

Release Violation Warrant

Out of State Warrant

A

B

P

M

O

Domestic Violence - M

ANDATORY

If the offense cited was related to domestic violence, check the

“Yes” block. If the offense cited was not related to domestic violence, check the “No” block.

Arrest Type

Arrest type codes can be found on the back of copies 1 and 4.

Enter one of the following codes: “V” – On View Arrest, “S” –

Summoned/Cited (Not taken into custody), “A” – Original Arrest

Warrant, “B” – Bond Forfeiture Warrant, “P” – Probation

Violation Warrant, “M” – Probation/Mandatory Supervised

Release Violation Warrant, or “O” – out of state warrant.

All Other Shaded Areas

Shaded areas on each form are for State or Other Agency Use and should be left blank.

Form Distribution

The Arresting Agency Copy 1 should be maintained by the arresting agency for their records.

The State’s Attorney Copy 2 and the Circuit Clerk Copy 3 should be forwarded to the appropriate State’s Attorney. The Bureau of Identification Copy 4 should be forwarded to:

9-8

Illinois Police

260 Street

Errors

Errors that are returned to the submitting agency are to be corrected by the arresting agency and returned to the Bureau of Identification. Error corrections must be made on Copy 4, not the error notification form.

9-9

9-10

Chapter 10 States Attorney Filing Decision Form

Form # ISP6 - 402 Copy #2

The States Attorney Filing Decision form is used to report the filing decision on reportable statutes concerning an individual. The statutes listed below are those statutes which are to be reported to the Bureau of Identification within 30 days of the event. The States Attorney Filing

Decision form is Copy 2 of the arrest fingerprint card four part packet.

Pursuant to 20 ILCS 2530/5 the following statutes must be reported to the BOI for adult offenders (17 years of age and older):

All felonies

Class A Misdemeanors

Class B Misdemeanors

625 ILCS 5.0/4 (series)

625 ILCS 5.0/11-204.1

625 ILCS 5.0/11-501

The following statutes may be reported to the BOI:

City Ordinance Violations

Village Ordinance Violations

Class C Misdemeanors

All Traffic Violations

The instructions listed below follow the field format of the State’s Attorney Filing Decision form.

Failure to complete all required fields which are marked in bold on the form and listed in the instructions as “M

ANDATORY

will result in the return of the request unprocessed. Please type

or print using ink. (Do not use pencil.) With the exception of the states attorney ORI, charge data, filing decision date, and the post sentence fingerprint field, the form should be carbon copied onto the state’s attorney form from the arresting agency. If any mandatory fields (bolded fields) are left blank from the arresting agency, it will be the responsibility of the states attorney to complete these fields. Live scan submissions will require these forms to be printed from the machine and mailed to the appropriate states attorney’s office.

Document Control Number

Ref. DCN

L99999999

Document Control Number (DCN) – M

ANDATORY

The DCN is a preprinted number located at the top left-hand corner of the form. Each form has a unique DCN number and therefore all inquiries must be submitted on an original form.

Ref. DCN

When the number of offenses for one DCN exceeds three charges, take Copy 1 from another four part packet to report additional charges. For each additional Copy 1 used, the

10-1

Arresting Agency ORI – NCIC

IL

Transaction Control Number

FRMXXXXL99999999

Subjects Last Name

First Name

Middle Name/Suffix

Date of Birth

/

Place of Birth

/ second and subsequent Copy 1 should have the DCN on the second and subsequent forms crossed out and the original DCN from the first Copy 1 should be placed in the Ref. DCN field.

(Remember to complete the page numbers at the bottom of the

form.)

Arresting Agency ORI-NCIC ) - M

ANDATORY

The ORI - NCIC is seven characters in length and must be preceded by the letters IL. Example: IL0160000 (IL is preprinted on the form.) The ORI should be that of the arresting agency, not the submitting agency, as this may be different.

Transaction Control Number (TCN) - M

ANDATORY

The TCN is a unique preprinted number located at the top righthand corner of the form. If the TCN is not present or is invalid, the form will be returned to the submitting agency unprocessed.

Above the TCN will be a bar coded number (Standard BAR

CODE 39) representing the TCN in bar code format.

Subjects Last Name - M

ANDATORY

The subject’s last name should be entered into this field.

Hyphenated names should include the dash between names. If there is a space in the last name, enter it as one name. For example, O’Brian would be OBrian or Van Dyke would be

VanDyke. Do not enter any other special characters such as apostrophes. If the subject has only one name, it must go in the

Last Name field.

First Name

The subject’s first name should be entered in this field.

Hyphenated names should include the dash between names.

Do not enter any other special characters such as apostrophes.

Middle Name/Suffix

Enter the subject’s middle name and/or suffix in this field, suffix meaning II, III, Jr. Do not enter “NMI” (no middle initial) or

“NMN” (no middle name) in the middle name field.

Date of Birth (DOB) - M

ANDATORY

Enter an eight digit date of birth. The entry format should be

MM/DD/CCYY. Example: 05/30/1951. If the subject’s date of birth is unknown, enter an approximate year of birth.

Place of Birth (POB) - M

ANDATORY

The place of birth must be a valid two alpha character NCIC standard code (see Appendix B: Code Tables). If the place of

10-2

Chicago IR #

FBI #

Sex

Race

Height

Weight

Hair

Eye

State Identification Number

IL 0

Skin birth is unknown, place the alpha characters “YY” in this field.

State Identification Number (SID)

If known, enter the SID number. The SID number contains eight numeric digits with the last digit being zero or one. Do not enter out of state SID numbers in this field. IL is preprinted on the form. If the known SID does not meet this criterion, do not enter the SID into this field.

Chicago IR (Internal Rapsheet number)

Enter the subject’s IR number if known. The IR number should be preceded by the alpha characters IR.

FBI Number

Enter the subject’s FBI number if known.

Sex - M

ANDATORY

Enter the valid sex code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Race - M

ANDATORY

Enter a valid race code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Height - M

ANDATORY

Enter a three digit height. If the height is 6'2", enter it as 602.

Enter 000 if height is unknown. Omit fractions in this field. The first character, expressing feet, must be 4, 5, 6, or 7, and the second and third characters, expressing inches, must be between 00 and 11.

Weight - M

ANDATORY

Enter a three digit weight. If the weight is 92 pounds, enter it as

092. Omit fractions in this field. Enter 000 if the weight is unknown. The weight must be between 50 and 499.

Hair – M

ANDATORY

Enter a valid hair code (see Appendix B: Code Tables).

Eye - M

ANDATORY

Enter a valid eye code (see Appendix B: Code Tables).

Skin

Enter a valid skin code (see Appendix B: Code Tables).

10-3

Social Security Number

Drivers License Number

DL State

Photo Available

Y N

Palm Prints

Y N

FOID #

Basis For Caution

Alias Last Name

Alias First Name

Social Security Number (SSN)

Enter a nine digit numeric value in this field only. If the social security number does not meet this criterion, leave blank.

Drivers License Number (DLN)

Enter the subject’s driver’s license number if known.

Drivers License State (DLS)

Enter a valid two alpha character state code (see Appendix B:

Code Tables). If the state provided does not meet this criterion, leave blank.

Photo Available

This field should be checked if a photo is available at the submitting agency.

Palm Prints

This field should be checked if palm prints were taken at the time of arrest and are available at the submitting agency. Paper copies of palm prints should not be submitted to the BOI. Live scan submission of palm prints will be accepted.

FOID # - Firearm Owners ID Card number

Enter the subject’s FOID card number if known.

Basis for Caution

Enter a basis for caution if appropriate. A listing of appropriate caution items is located in Appendix B: Code Tables. Do not enter homosexual or make any reference to AIDS/HIV as a basis for caution. 4010 ILCS 325/8 requires that all information and records held by ISP and its authorized representatives relating to known or suspected cases of sexually transmissible diseases shall be strictly confidential and exempt for inspections and copying under The Freedom of Information Act. Therefore, any information relating to a subject who is known or suspected of being infected with AIDS/HIV should be reported in this field as “MEDICAL ALERT.” If there is no entry for this field, please leave this field blank.

Alias Last Name

Last name rules apply to this field.

Alias First Name

First name rules apply to this field.

10-4

Alias Middle Name/Suffix

Alias Date of Birth

/ /

Scars, Marks, Tattoos

Occupation

Employer

Employer Address

Residence of Person Fingerprinted

Agency Case Number

Indictment Case Number

Date of Arrest

Officer Badge #

Co. of Pros.

Alias Middle Name

Middle name rules apply to this field.

Alias Date of Birth

Date of birth rules apply to this field.

Scars, Marks, Tattoos (SMT)

Enter any scars, marks, or tattoos on the subject. The standard

NCIC code table (see Appendix B: Code Tables) should be used to report this information. Do not enter “NONE” or “DNA” in this field.

Occupation

Enter the subject’s current occupation.

Employer

Enter the subject’s current employer. If an employer’s address

is entered, the Employer field is mandatory.

Employer Address

Enter the address of the subject’s current employer. If an

employer’s name is entered, the Employer Address field is mandatory.

Residence of Person Fingerprinted

Enter the current address of the subject.

Agency Case Number - M

ANDATORY

Enter a unique agency case number. If the agency case number is unknown, enter “X” in this field.

Indictment Case Number

Enter the subject’s Indictment number in this field.

Date of Arrest - M

ANDATORY

Enter an eight digit date of arrest. The format should be

MM/DD/CCYY.

Officer Badge Number

Enter the Officer’s Badge number.

County of Prosecution

Enter a three digit numeric identifier in this field. The valid values in this field must be 001 through 102 as listed on the county code sheet (see Appendix B: Code Tables).

10-5

Adult by Court Order

Yes

Adult by Court Order

If by court order the juvenile is to be treated as an adult, check the box located next to Adult by Court Order.

Arrestee Armed With

11 12

Arrestee Armed With

1

This field should be used to select the item(s) the subject was

Arrestee Armed With Code Table armed with at the time of arrest. A maximum of two choices can be selected. If more than two choices are selected, only two will

Unknown Firearm 11

Rifle

Shotgun

13

14

Other Firearm

Lethal Cutting

15

16

Club/Knuckles 17

Auto Weapon

Y N

Released w/o Charging Yes

Bond Date

/

Receipt Number

Bond Amount

/

Auto Weapon

Use this area to note automatic weapons.

Released without Charging

If the subject was released without charging, check this box.

Bond Date

Enter an eight digit date of bond. The format should be

MM/DD/CCYY.

Receipt Number

Enter Bond Receipt Number.

Bond Amount

Enter the total amount of bond, including cents in this field. If cents is not provided, it will be put in automatically as 00.

Cash Amount

Cash Amount

Enter the amount of cash deposited for bond including cents. If cents is not provided, it will be put in automatically as 00.

No Bond Driv. Lic

Bond Type

Check the appropriate bond type. If cash bond is checked, the

Cash Amount field should contain the amount of cash deposited.

Date Fingerprinted

/ /

Date Fingerprinted - M

ANDATORY

Enter the eight digit numeric date fingerprinted. The format should be MM/DD/CCYY. If the date fingerprinted is missing or invalid, place the date of arrest in this field using the same format.

10-6

States Attorney ORI - NCIC

IL A

Post Sentence Fingerprints

Class

Offense Description

Warrant

County

Case Number

Check Filing

Decision

Modified Added

Yes

Count Statute Citation/AOIC Code

001

001

CSAOD

State’s Attorney ORI – NCIC - M

ANDATORY

The ORI - NCIC is seven digits in length and be must preceded by the letters IL. Example: IL016013A (The IL prefix and the “A” suffix is preprinted on the form.) The ORI should be that of the states attorney, not the arresting or submitting agency.

Post Sentence Fingerprints

Check this field if the fingerprints were taken during a court proceeding after the actual date of arrest.

Statute Citation/AOIC Code - M

ANDATORY

Enter the appropriate statute citation for which the subject was arrested. If the statute citation provided is an ILCS statute, it must be submitted in the proper format. Example: 720 ILCS

5.0/16-1-A. Do not send both a statute citation code and

AOIC code. This will cause the submission to result in an

error status.

CSAOD - Inchoate Offense - M

ANDATORY

Only enter in one of the following codes: “C” for conspiracy, “S” for solicitation, “A” for attempt, “O” for offense cited or unknown, or “D” for drug conspiracy.

Charge Penalty Class - M

ANDATORY

Enter the valid penalty class code (see Appendix B: Code

Tables).

Offense Description

Enter the literal description of the offense in this field.

Abbreviations may be used in this field.

Warrant County

Enter only a three digit numeric identifier in this field. The valid values in this field must be 001 through 102 as listed on the county code sheet (see Appendix B: Code Tables).

Case Number

Enter the subject’s warrant/court case number in this field.

Filing Decision - M

ANDATORY

Mark the appropriate filing decision. The corresponding white area should be filled in with the appropriate statute if charges were added or modified. The gray area for these added offenses should be blank. If additional charges are added and

10-7

there is not enough room on the form, follow the rules listed for

Ref. DCN.

Date of Offense

/ /

Domestic Violence

(Please check) Yes No

Date of Offense (DOO)

Enter an eight digit date of offense, if known. The format should be MM/DD/CCYY. If unknown, leave blank.

Domestic Violence - M

ANDATORY

If the offense cited was related to domestic violence, check the

“Yes” block. If the offense cited was not related to domestic violence, please check the “No” block.

Arrest Type Description Code

On View Arrest

Summoned/Cited (Not

Taken into Custody)

Original Arrest Warrant

Bond Forfeiture Warrant

Probation Violation Warrant

Parole Violation/Mandatory

Release Violation Warrant

Out of State Warrant

V

S

A

B

P

M

O

Arrest Type

Arrest type codes can be found on the back of copies 1 and 4.

Enter one of the following codes: “V” – On View Arrest, “S” –

Summoned/Cited (Not taken into custody), “A” – Original Arrest

Warrant, “B” – Bond Forfeiture Warrant, “P” – Probation

Violation Warrant, “M” – Probation/Mandatory Supervised

Release Violation Warrant, or “O” – out of state warrant.

Decision Date:

/ /

Decision Date - M

ANDATORY

Enter an eight digit filing decision date. The format should be

MM/DD/CCYY.

Form Distribution

The States Attorney form Copy 2 should be forwarded to:

Illinois Police

260 Street

The Circuit Clerk form Copy 3 should be forwarded to the appropriate circuit court clerk.

Errors

Errors that are returned to the agency are to be corrected by the states attorney’s office and returned to the Bureau of Identification. Error corrections must be made on Copy 2, not the error notification form.

10-8

Chapter 11 Circuit Clerk Court Disposition Form

Form # ISP6 - 402 Copy #3

The Court Disposition form should be used to report the decision on any case which the Illinois

State Police has received information pursuant to 20 ILCS 2630/2.1a and or 20 ILCS 2630/2-

1d. The statutes listed below are those statutes which are to be reported to the Bureau of

Identification. The Circuit Clerk Court Disposition Form is Copy 3 of the arrest fingerprint card four part packet. The Circuit Clerk Court Disposition form must be submitted to the BOI within

30 days of the final disposition.

Pursuant to 20 ILCS 2530/5 the following statutes must be reported to the BOI for adult offenders (17 years of age and older):

All felonies

Class A Misdemeanors

Class B Misdemeanors

625 ILCS 5.0/4 (series)

625 ILCS 5.0/11-204.1

625 ILCS 5.0/11-501

The following statutes may be reported to the BOI:

City Ordinance Violations

Village Ordinance Violations

Class C Misdemeanors

All Traffic Violations

The instructions beginning on the next page follow the field format of the Circuit Clerk

Disposition form. Failure to complete all required fields which are marked in bold on the

Circuit Clerk Disposition form and listed in the instructions as “M

ANDATORY

will result in the return of the request unprocessed. Please type or print using ink. With the exception of the

Circuit Clerk Court ORI, charge data and disposition data, the form should be carbon copied onto the Circuit Clerk form from the arresting agency. It will be the responsibility of the circuit clerk to report all sentence information for each offense. Example: If the offender receives three separate sentences for one offense (i.e., fine, probation and county jail), all three sentences are to be reported with the same corresponding offense count number. The actual offenses should be reported in the Circuit Clerk section of the disposition from and the sentences should be reported in the sentence section on the disposition form. If any mandatory fields (bolded fields) are left blank from the arresting agency, it will be the responsibility of the circuit court clerk to complete these fields.

Document Control Number

L99999999

Document Control Number (DCN) - M

ANDATORY

The DCN is a preprinted number located at the top left-hand corner of the form. Each form has a unique DCN number and

11-1

Ref. DCN

Arresting Agency ORI – NCIC

IL

Transaction Control Number

FRMXXXXL99999999

Subjects Last Name

First Name

Middle Name/Suffix therefore all inquiries must be submitted on an original form.

Ref. DCN

When the number of offenses for one DCN exceeds three charges, take Copy 1 from another four part packet to report additional charges. For each additional Copy 1 used, the second and subsequent Copy 1 should have the DCN on the second and subsequent forms crossed out and the original DCN from the first Copy 1 should be placed in the Ref. DCN field.

(Remember to complete the page numbers at the bottom of the form.)

Arresting Agency ORI-NCIC - M

ANDATORY

The ORI – NCIC number is seven characters in length and must be preceded by the letters IL. Example: IL0160000 (the IL is preprinted on the form). The ORI should be that of the arresting agency, not the submitting agency, as this may be different.

Transaction Control Number (TCN) - M

ANDATORY

The TCN is a unique preprinted number located at the top righthand corner of the form. If the TCN is not present or is invalid, the form will be returned to the submitting agency unprocessed.

Above the TCN will be a bar coded number (Standard BAR

CODE 39) representing the TCN in bar code format.

Subjects Last Name - M

ANDATORY

The subject’s last name should be entered into this field.

Hyphenated names should include the dash between names. If there is a space in the last name, enter it as one name. For example, O’Brian would be OBrian or Van Dyke would be

VanDyke. Do not enter any other special characters such as apostrophes. If the subject’s last name is unknown, you must enter “unknown”.

First Name

The subject’s first name should be entered in this field.

Hyphenated names should include the dash between names.

Do not enter any other special characters such as apostrophes.

Middle Name/Suffix

Enter the subject’s middle name and/or suffix in this field, suffix meaning II, III, Jr. Do not enter “NMI” (no middle initial) or

“NMN” (no middle name) in the middle name field.

11-2

Date of Birth

FBI #

Sex

/

Place of Birth

/

State Identification Number

IL

Chicago IR #

Race

Height

Weight

0

Date of Birth (DOB) - M

ANDATORY

Enter an eight digit date of birth. The entry format should be

MM/DD/CCYY. Example: 05/30/1951. If the subject’s date of birth is unknown, enter an approximate year of birth.

Place of Birth (POB) - M

ANDATORY

The place of birth must be a valid two digit alpha character

NCIC standard code (see Appendix B: Codes Tables). If the place of birth is unknown, place the alpha characters “YY” in this field.

State Identification Number (SID)

If known, enter the SID number. The SID number contains eight numeric digits with the last digit being zero or one. Do not enter out of state SID numbers in this field. IL is preprinted on the form. If the known SID does not meet this criterion, do not enter the SID into this field.

Chicago IR (Internal Rapsheet) number

Enter the subject’s IR number if known. The IR number should be preceded by the alpha characters IR.

FBI Number

Enter the subject’s FBI number if known.

Sex - M

ANDATORY

Enter the valid sex code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Race - M

ANDATORY

Enter a valid race code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Height - M

ANDATORY

Enter a three digit height. If the height is 6'2", enter it as 602.

Enter 000 if height is unknown. Omit fractions in this field. The first character, expressing feet, must be 4, 5, 6, or 7, and the second and third characters, expressing inches, must be between 00 and 11.

Weight - M

ANDATORY

Enter a three digit weight. If the weight is 92 pounds, enter it as

092. Omit fractions in this field. Enter 000 if the weight is unknown. The weight must be between 50 and 499.

11-3

Hair

Eye

Skin

Social Security Number

Drivers License Number

DL State

Photo Available

Y N

Palm Prints

Y N

FOID #

Basis For Caution

Hair - M

ANDATORY

Enter a valid hair code (see Appendix B: Code Tables).

Eye - M

ANDATORY

Enter a valid eye code (see Appendix B: Code Tables).

Skin

Enter a valid skin code (see Appendix B: Code Tables).

Social Security Number (SSN)

Enter a nine digit numeric value in this field only. If the social security number does not meet this criterion, leave blank.

Drivers License Number (DLN)

Enter the subject’s driver’s license number if known.

Drivers License State (DLS)

Enter a valid two alpha character state code (see Appendix B:

Code Tables). If the state provided does not meet this criterion, leave blank.

Photo Available

This field should be checked if a photo is available at the submitting agency.

Palm Prints

This field should be checked if palm prints were taken at the time of arrest and are available at the submitting agency.

Paper copies of palm prints should not be submitted to the BOI.

Live scan submission of palm prints will be accepted.

FOID # - Firearm Owners ID Card number

Enter the subject’s FOID card number if known.

Basis for Caution

Enter a basis for caution if appropriate. A listing of appropriate caution items is located in Appendix B: Code Tables. Do not enter homosexual or make any reference to AIDS/HIV as a basis for caution. 4010 ILCS 325/8 requires that all information and records held by ISP and its authorized representatives relating to known or suspected cases of sexually transmissible diseases shall be strictly confidential and exempt for inspections and copying under The Freedom of Information Act. Therefore, any information relating to a subject who is known or suspected of being infected with AIDS/HIV should be reported in this field

11-4

Alias Last Name

Alias First Name

Alias Middle Name/Suffix

Alias Date of Birth

/ /

Scars, Marks, Tattoos

Occupation

Employer

Employer Address

Residence of Person Fingerprinted

Agency Case Number

Indictment Case Number

Date of Arrest

as “MEDICAL ALERT.” If there is no entry for this field, please leave this field blank.

Alias Last Name

Last name rules apply to this field.

Alias First Name

First name rules apply to this field.

Alias Middle Name

Middle name rules apply to this field.

Alias Date of Birth

Date of birth rules apply to this field.

Scars, Marks, Tattoos (SMT)

Enter any scars, marks, or tattoos on the subject. The standard

NCIC code table (see Appendix B: Code Tables) should be used to report this information. Do not enter “NONE” or “DNA” in this field.

Occupation

Enter the subject’s current occupation.

Employer

Enter the subject’s current employer. If an employer’s address

is entered, the Employer field is mandatory.

Employer Address

Enter the address of the subject’s current employer. If an

employer’s name is entered, the Employer Address field is mandatory.

Residence of Person Fingerprinted

Enter the current address of the subject.

Agency Case Number - M

ANDATORY

Enter a unique agency case number. If the agency case number is unknown, enter “X” in this field.

Indictment Case Number

Enter the subject’s Indictment number in this field.

Date of Arrest - M

ANDATORY

Enter an eight digit date of arrest. The format should be

MM/DD/CCYY.

11-5

Officer Badge #

Co. of Pros.

Officer Badge Number

Enter the Officer’s badge number.

County of Prosecution

Enter a three digit numeric identifier in this field. The valid values in this field must be 001 through 102 as listed on the county code sheet (see Appendix B: Code Tables).

Adult by Court Order

Yes

Arrestee Armed With

1 11 12

Arrestee Armed With Code Table

Adult by Court Order

If by court order the juvenile is to be treated as an adult, check the box located next to Adult by Court Order.

Arrestee Armed With

This field should be used to select the item(s) the subject was armed with at the time of arrest. A maximum of two choices can

Unknown Firearm

Rifle

11

13 be entered into the database.

Handgun 12

Shotgun 14

Other Firearm

Lethal Cutting

15

16

Club/Knuckles 17

Auto Weapon

Y N

Released w/o Charging Yes

Bond Date

/

Receipt Number

/

Auto Weapon

Use this area to note automatic weapons.

Released without Charging

If the subject was released without charging, check this box.

Bond Date

Enter an eight digit date of bond. The format should be

MM/DD/CCYY.

Receipt Number

Enter Bond Receipt Number.

Bond Amount

Bond Amount

Enter the total amount of bond, including cents in this field. If cents is not provided, it will be put in automatically as 00.

Cash Amount

No Bond Driv. Lic

Cash Amount

Enter the amount of cash deposited for bond including cents. If cents is not provided, it will be put in automatically as 00.

Bond Type

Check the appropriate bond type. If cash bond is checked, the

Cash Amount field should contain the amount of cash

11-6

Date Fingerprinted

/ /

Circuit Clerk Court ORI - NCIC

IL J

Post Sentence Fingerprints

Count

Statute Citation / AOIC Code

Yes

CSAOD

Class

Offense Description deposited.

Date Fingerprinted - M

ANDATORY

Enter the eight digit date fingerprinted. The format should be

MM/DD/CCYY. If the date fingerprinted is missing or invalid, place the Date of Arrest in this field using the same format

Circuit Clerk Court ORI-NCIC - M

ANDATORY

The ORI is seven digits in length and must be preceded by the letter IL. Example: IL016025J (The “IL” prefix and “J” suffix is preprinted on the form.) This NCIC/ORI number should be that of the circuit court clerk, not the arresting or submitting agency, as this may be different.

Post Sentence Fingerprints

Check this field if the fingerprints were taken during a court proceeding after the actual date of arrest.

Count - M

ANDATORY

Place the appropriate three digit numeric count number in this field. Example: Count 1 would be 001, Count 2 would be 002, etc.

Statute Citation/AOIC Code - M

ANDATORY

Enter the appropriate statute citation for which the subject was arrested. If the statute citation provided is an ILCS statute, it must be submitted in the proper format. Example: 720 ILCS

5.0/16-1-A. Do not send both a statute citation code and

AOIC code. This will cause the submission to result in an

error status.

CSAOD - Inchoate Offense - M

ANDATORY

Only enter in one of the following codes: “C” for conspiracy, “S” for solicitation, “A” for attempt, “O” for offense cited or unknown, or “D” for drug conspiracy.

Charge Penalty Class - M

ANDATORY

Enter the valid penalty class code (see Appendix B: Code

Tables).

Offense Description

Enter the literal description of the offense in this field.

Abbreviations may be used in this field.

11-7

Disposition

Code

Disposition Date

Court Case

Number

Count

SENTENCE

CODE

YEAR

MONTHS

DAYS

HOURS

AMOUNT

Disposition Code - M

ANDATORY

Place the appropriate three digit court disposition code in this field. Example: 101 Guilty, 208 Dismissed (see Appendix B:

Code Tables).

Disposition Date - M

ANDATORY

Enter an eight digit date of disposition. The format should be

MM/DD/CCYY.

Court Case Number - M

ANDATORY

Enter in the Circuit Clerk court case number.

Count - M

ANDATORY

Place the appropriate three digit numeric count number in this field. Example: Count 1 would be 001, Count 2 would be 002, etc.

Sentence Code

Place the appropriate three digit sentence code in this field.

Example: 201 Imprisonment, or 301 Fine (see Appendix B:

Code Tables). This is a mandatory field if a sentence term or

fine amount was issued.

Year

Enter the appropriate number of years if a year term was issued.

Month

Enter the appropriate number of months if a month term was issued. This field can be used up to 12 months.

Days

Enter the appropriate number of days if a day term was issued.

This field can be used up to 365 days.

Hours

Enter the appropriate number of hours if an hour term was issued.

Amount

Enter the total fine amount including cents in this field. If cents is not provided, they will be put in automatically.

11-8

SENTENCE

STATUS CODE

SENTENCE

DATE

Sentence Status Code

Enter the appropriate sentence status: “1” - Sentence in Force,

“2” - Waived, “3” - Suspended, “4” - Suspended in Part, “5”

Concurrent, (6) - Consecutive. This is a mandatory field if a

sentence term or fine amount was issued.

Sentence Date

Enter an eight digit sentence date. The format should be

MM/DD/CCYY. This is a mandatory field if a sentence term

or fine amount was issued.

Form Distribution

The Circuit Clerk form Copy 3 should be forwarded to:

Illinois Police

260 Street

Errors

Errors that are returned to the agency are to be corrected by the circuit court clerk’s office and returned to the Bureau of Identification. Error corrections must be made on Copy 3, not the error notification form.

11-9

11-10

Chapter 12 Custodial Fingerprint Card

Form # ISP 6-407

The Custodial fingerprint card should be used to report the receipt of a subject into a correctional facility or county jail for a criterion offense. When a subject is taken into custody the receiving agency is responsible for completing the Custodial fingerprint card upon receipt of subject and completing the custodial status change form anytime there is change in the subject’s status.

Pursuant to 20 ILCS 2530/5 the following statutes must be reported to the BOI for adult offenders (17 years of age and older):

All felonies

Class A Misdemeanors

Class B Misdemeanors

625 ILCS 5.0/4 (series)

625 ILCS 5.0/11-204.1

625 ILCS 5.0/11-501

The following statutes may be reported to the BOI:

City Ordinance Violations

Village Ordinance Violations

Class C Misdemeanors

All Traffic Violations

The instructions listed below follow the field format of the Custodial fingerprint card. Failure to complete all required fields which are marked in bold on the Custodial fingerprint card and listed in the instructions as “M

ANDATORY

will result in the return of the request unprocessed.

Please type or print using ink. You are reminded when completing this form to press hard as you are pressing through three copies. Please note data must be entered on the back side of Copy 1 and 4 for the entry of the custodial fingerprint card to be complete.

Document Control Number

Document Control Number (DCN) - M

ANDATORY

L99999999

Paper form: The DCN is a preprinted number located at the top left-hand corner of the form. Each form has a unique DCN number and therefore all inquiries must be submitted on an

original form.

Live scan: A range of numbers is provided to the agency and should auto-populate on the live scan submission. DCN ranges

must not be recycled. To request a new range of DCN numbers, submit an email request to [email protected]

.

Include the agency ORI, the device identifier of the live scan

12-1

Ref. DCN

Submitting Agency ORI – NCIC

IL

Transaction Control Number

FRMXXXXL99999999

Subject’s Last Name

First Name machine (typically beginning with the prefix “LS”), and the number of DCN numbers needed.

Ref. DCN

Paper form only: When the number of offenses for one DCN exceeds three charges, take Copy 1 from another four part packet to report additional charges. For each additional Copy 1 used, the second and subsequent Copy 1 should have the DCN on the second and subsequent forms crossed out and the original DCN from the first Copy 1 should be placed in the Ref.

DCN field. (Remember to complete the page numbers at the bottom of the form).

Submitting Agency ORI-NCIC - M

ANDATORY

The ORI - NCIC is seven characters in length and must be preceded by the letters IL. Example: IL0160000 (IL is preprinted on the form.) The ORI should be that of the confining agency, not the submitting agency, as this may be different.

Transaction Control Number (TCN) - M

ANDATORY

Paper form: The TCN is a unique preprinted number located at the top right-hand corner of the form. If the TCN is not present or is invalid, the form will be returned to the submitting agency unprocessed. Above the TCN will be a bar coded number

(Standard BAR CODE 39) representing the TCN in bar code format. This bar code will be used to scan the fingerprint cards into the Automatic Fingerprint Identification System (AFIS).

Live scan: Live scan machines will assign this number automatically, using the device identifier assigned to the machine (typically beginning with “LS”) and the DCN.

Subject’s Last Name - M

ANDATORY

The subject’s last name should be entered into this field.

Hyphenated names should include the dash between names. If there is a space in the last name, enter it as one name. For example, O’Brian would be OBrian or Van Dyke would be

VanDyke. Do not enter any other special characters such as apostrophes. If the subject has only one name, it must go in the

Last Name field.

First Name

The subject’s first name should be entered in this field.

Hyphenated names should include the dash between names.

Do not enter any other special characters such as apostrophes.

12-2

Middle Name/Suffix

Date of Birth

Place of Birth

State Identification Number

IL

Chicago IR #

FBI #

Sex

Race

Height

Middle Name/Suffix

Enter the subject’s middle name and/or suffix in this field, suffix meaning II, III, Jr. Do not enter “NMI” (no middle initial) or

“NMN” (no middle name) in the middle name field.

Date of Birth (DOB) – M

ANDATORY

Enter an eight digit date of birth. The entry format should be

MM/DD/CCYY. Example: 05/30/1951. If the subject’s date of birth is unknown, enter an approximate year of birth.

Place of Birth (POB) - M

ANDATORY

The place of birth must be a valid two alpha character NCIC standard code (see Appendix B: Code Tables). If the place of birth is unknown, place the alpha characters “YY” in this field.

State Identification Number (SID)

If known, enter the SID number. The SID number contains eight numeric digits with the last digit being zero or one. Do not enter out of state SID numbers in this field. IL is preprinted on the form. If the known SID does not meet this criterion, do not enter the SID into this field.

Chicago IR (Internal Rapsheet) number

Enter the subject’s IR number if known. The IR number should be preceded by the alpha characters IR.

FBI Number

Enter the subject’s FBI number if known.

Sex - M

ANDATORY

Enter the valid sex code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Race - M

ANDATORY

Enter a valid race code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Height - M

ANDATORY

Enter a three digit height. If the height is 6'2", enter it as 602.

Enter 000 if height is unknown. Omit fractions in this field. The first character, expressing feet, must be 4, 5, 6, or 7, and the second and third characters, expressing inches, must be between 00 and 11.

12-3

Weight

Hair

Eye

Skin

Social Security Number

Drivers License Number

DL State

IDOC # / JAIL #

FOID #

INS #

Basis For Caution

Weight - M

ANDATORY

Enter a three digit weight. If the weight is 92 pounds, enter it as

092. Omit fractions in this field. Enter 000 if the weight is unknown. The weight must be between 50 and 499.

Hair - M

ANDATORY

Enter a valid hair code (see Appendix B: Code Tables).

Eye - M

ANDATORY

Enter a valid eye code (see Appendix B: Code Tables).

Skin

Enter a valid skin code (see Appendix B: Code Tables).

Social Security Number (SSN)

Enter a nine digit numeric value in this field only. If the social security number does not meet this criterion, leave blank.

Drivers License Number (DLN)

Enter the subject’s driver’s license number if known.

Drivers License State (DLS)

Enter a valid two alpha character state code (see Appendix B:

Code Tables). If the state provided does not meet this criterion, leave blank.

IDOC#/JAIL # (Illinois Department of Corrections #) -

M

ANDATORY

Enter the subject’s six digit inmate number if known.

FOID # - Firearm Owners ID Card number

Enter the subject’s FOID card number if known.

INS # - Immigration/Naturalization Services number

Enter the subject’s Immigration/Naturalization number in this field if known.

Basis for Caution

Enter a basis for caution if appropriate. A listing of appropriate caution items is located in Appendix B: Code Tables. Do not enter homosexual or make any reference to AIDS/HIV as a basis for caution. 4010 ILCS 325/8 requires that all information and records held by ISP and its authorized representatives relating to known or suspected cases of sexually transmissible diseases shall be strictly confidential and exempt for inspections and copying under The Freedom of Information Act. Therefore,

12-4

Alias Last Name

First Name

Middle Name/Suffix

Alias Date of Birth

MISC #

Scars, Marks, Tattoos

Occupation

Employer

Employer Address

Residence of Person Fingerprinted

Date Fingerprinted

/ / any information relating to a subject who is known or suspected of being infected with AIDS/HIV should be reported in this field as “MEDICAL ALERT.” If there is no entry for this field, please leave this field blank.

Alias Last Name

Last name rules apply to this field.

Alias First Name

First name rules apply to this field.

Alias Middle Name

Middle name rules apply to this field.

Alias Date of Birth

Date of birth rules apply to this field.

MISC # - Miscellaneous Number

Enter the miscellaneous number if known (see Appendix B:

Code Tables). If the miscellaneous number does not begin with an alpha character prefix, leave blank.

Scars, Marks, Tattoos (SMT)

Enter any scars, marks, or tattoos on the subject. The standard

NCIC code table (see Appendix B: Code Tables) should be used to report this information. Do not enter “NONE” or “DNA” in this field.

Occupation

Enter the subject’s current occupation.

Employer

Enter the subject’s current employer. If an employer’s address

is entered, the Employer field is mandatory.

Employer Address

Enter the address of the subject’s current employer. If an

employer’s name is entered, the Employer Address field is mandatory.

Residence of Person Fingerprinted

Enter the current address of the subject.

Date Fingerprinted - M

ANDATORY

Enter the eight digit numeric date fingerprinted. The format should be MM/DD/CCYY.

12-5

Custodial Received Status Code: 421

Count

Statute Citation / AOIC Code

CSAOD

Custodial Received Status Code - M

ANDATORY

For Custodial fingerprint cards, the custodial received status code will always be the status code of “421”. This is already preprinted on Copies 1 and 4. Copy 4 is the copy to be submitted to the BOI without Copies 2 or 3 attached. Copies 2 and 3 are Custodial Status Changes and should have their own custodial status change codes marked by circling the appropriate status on the bottom prior to submitting them to the

BOI.

Date Received: / /

Agency ORI Received From

IL

Deemed Sexually Dangerous

(Yes)

Deemed Sexually Dangerous

This field should only be used when the court has ordered a subject to be held by the Department of Corrections due to being deemed sexually dangerous. This field should not be checked merely because an inmate is serving a sentence term for a sexually orientated offense.

Date Received - M

ANDATORY

Enter an eight digit date received. The format should be

MM/DD/CCYY.

Agency ORI Received From - M

ANDATORY

The ORI is seven characters in length and must be preceded by the letters IL. Example: IL0160000 (IL is preprinted on the form.)

The ORI field should contain the Agency ORI from which the inmate was transferred. This will be the county sheriff’s department ORI in most cases.

Count - M

ANDATORY

Place the appropriate three digit count number in this field.

Example: Count 1 would be 001, Count 2 would be 002, etc.

Statute Citation/AOIC Code - M

ANDATORY

Enter the appropriate statute citation for which the subject was arrested. If the statute citation provided is an ILCS statute, it must be submitted in the proper format. Example: 720 ILCS

5.0/16-1-A. Do not send both a statute citation code and

AOIC code. This will cause the submission to result in an

error status.

CSAOD - Inchoate Offense - M

ANDATORY

Only enter in one of the following codes: “C” for conspiracy, “S” for solicitation, “A” for attempt, “O” for offense cited or unknown, or “D” for drug conspiracy.

12-6

SENTENCE

DATE

YEARS:

MONTHS:

DAYS:

HOURS:

Class

Mittimus #/ Court

Case Number

County of

Prosecution

SENTENCE

CODE

SENTENCE

STATUS

0,1,2,3,4,5,6

Charge Penalty Class - M

ANDATORY

Enter the valid penalty class code (see Appendix B: Code

Tables).

Mittimus #/Court Case Number:

Enter the subject’s mittimus/court case number.

County of Prosecution

Enter a three digit numeric identifier in this field. The valid values in this field must be 001 through 102 as listed on the county code sheet (see Appendix B: Code Tables).

Sentence Code - M

ANDATORY

Place the appropriate three digit sentence code in this field.

Example: 201 Imprisonment, or 301 Fine (see Appendix B:

Code Tables).

Sentence Status Code - M

ANDATORY

Enter the appropriate sentence status: “1” - Sentence in Force,

“2” - Waived, “3” - Suspended, “4” - Suspended in Part, “5” -

Concurrent, “6” - Consecutive.

Sentence Date- M

ANDATORY

Enter an eight digit sentence date. The format should be

MM/DD/CCYY.

Years

Enter the appropriate number of years if a year term was issued.

Months

Enter the appropriate number of months if a month term was issued. This field can be used up to 12 months.

Days

Enter the appropriate number of days if a day term was issued.

This field can be used up to 365 days.

Hours

Enter the appropriate number of hours if an hour term was issued.

12-7

STATUS CODE

Custodial Status Change Information (For Custodial Status

Change Use Only) - M

ANDATORY

in status of an inmate occurs. Copies 2 or 3 are then to be

DECEASED 408 submitted to the BOI. The appropriate status should be circled.

Only (Copies 2/3).

Form Distribution

The Submitting Agency Copy 1 should be maintained by the submitting agency for their records. The Custodial Status Change Copies 2 and 3 should be forwarded to the Bureau of

Identification at the address below as status changes occur. The Bureau of Identification Copy

4 should be forwarded to:

Illinois State Police

Bureau of Identification

260 North Chicago Street

Joliet, Illinois 60432-4072

Errors

Errors that are returned to the submitting agency are to be corrected by the submitting agency and returned to the Bureau of Identification. Error corrections must be made on the appropriate copy, not the error notification form.

12-8

Chapter 13 Fingerprint Inquiry Card

Fingerprint Inquiry Card

Form # ISP 6-647

The Fingerprint Inquiry Card is used by criminal justice agencies only when positive identification is required. Please type or print using ink (do not use pencil). You are reminded that a Fingerprint Inquiry Card is only an inquiry and will not post to a subject’s criminal record.

If your agency has live scan capabilities, you must utilize the Fingerprint Inquiry process for immediate fingerprint checks. Faxes received for prints submitted via live scan will not be processed.

The instructions listed below follow the field format of the Fingerprint Inquiry card. Failure to complete all required fields which are marked in bold on the Fingerprint Inquiry card and listed in the instructions as “M

ANDATORY

will result in the return of the request unprocessed.

Submitting Agency ORI – NCIC

IL

Submitting Agency ORI-NCIC - M

ANDATORY

The ORI - NCIC is seven characters in length and must be preceded by the letters IL. Example: IL0160000 (IL is preprinted on the form.) The ORI should be that of the requesting agency, not the submitting agency, as this may be different.

Transaction Control Number (TCN) - M

ANDATORY

Transaction Control Number

FRMXXXXL99999999

Subjects Last Name

Paper form: The TCN is a unique preprinted number located at the top right-hand corner of the form. If the TCN is not present or is invalid, the form will be returned to the submitting agency unprocessed. Above the TCN will be a bar coded number

(Standard BAR CODE 39) representing the TCN in bar code format. This bar code will be used to scan the fingerprint cards into the Automatic Fingerprint Identification System (AFIS).

Live scan: Live scan machines will assign this number automatically, using the device identifier assigned to the machine (typically beginning with “LS”) and a number from the provided DCN range. DCN ranges must not be recycled. To request a new range of DCN numbers, submit an email request to [email protected]

. Include the agency ORI, the device identifier of the live scan machine (typically beginning with the prefix “LS”), and the number of DCN numbers needed.

Subjects Last Name - M

ANDATORY

The subject’s last name should be entered into this field.

Hyphenated names should include the dash between names. If

13-1

First Name

Middle Name/Suffix

Date of Birth

State Identification Number

IL

Chicago IR #

FBI #

Sex

Race

Social Security Number there is a space in the last name, enter it as one name. For example, O’Brian would be OBrian or Van Dyke would be

VanDyke. Do not enter any other special characters such as apostrophes. If the subject’s last name is unknown, you must enter “unknown”.

First Name

The subject’s first name should be entered in this field.

Hyphenated names should include the dash between names.

Do not enter any other special characters such as apostrophes.

Middle Name/Suffix

Enter the subject’s middle name and/or suffix in this field, suffix meaning II, III, Jr. Do not enter “NMI” (no middle initial) or

“NMN” (no middle name) in the middle name field.

Date of Birth (DOB) - M

ANDATORY

Enter an eight digit date of birth. The entry format should be

MM/DD/CCYY. Example: 05/30/1951. If the subject’s date of birth is unknown, enter an approximate year of birth.

State Identification Number (SID)

If known, enter the SID number. The SID number contains eight numeric digits with the last digit being zero or one. Do not enter out of state SID numbers in this field. IL is preprinted on the form. If the known SID does not meet this criterion, do not enter the SID into this field.

Chicago IR (Internal Rapsheet number)

Enter the subject’s IR number if known. The IR number should be preceded by the alpha characters IR.

FBI Number

Enter the subject’s FBI number if known.

Sex - M

ANDATORY

Enter the valid sex code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Race - M

ANDATORY

Enter a valid race code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Social Security Number (SSN)

Enter a nine digit numeric value in this field only. If the social security number does not meet this criterion, leave blank.

13-2

Drivers License Number

DL State

Date Fingerprinted

/ /

Drivers License Number (DLN)

Enter the subject’s driver’s license number if known.

Drivers License State (DLS)

Enter a valid two alpha character state code (see Appendix B:

Code Tables). If the state provided does not meet this criterion, leave blank.

Date Fingerprinted - M

ANDATORY

Enter the eight digit date fingerprinted. The format should be

MM/DD/CCYY.

Submit Fingerprints to FBI

(Yes) (No)

Submit Fingerprints to FBI – M

ANDATORY

If an FBI check is also needed, check the “Yes” box. If an FBI check is not needed, check the “No” box. If the field is left blank, the fingerprints will not be forwarded to the FBI.

Requestors Name

Alias Last Name

First Name

Middle Name/Suffix

Alias Date of Birth

Requestors Name

Enter the name of the individual requesting this information.

Alias Last Name

Last name rules apply to this field.

Alias First Name

First names rules apply to this field.

Alias Middle Name

Middle name rules apply to this field.

Alias Date of Birth

Date of birth rules apply to this field.

Form Distribution

This form should be forwarded to the Bureau of Identification at the address below.

Illinois State Police

260 Street

Errors

Errors that are returned are to be corrected by the submitting agency and returned to the

Bureau of Identification. Error corrections must be made on the Fingerprint Inquiry Card, not the error notification form.

13-3

13-4

Chapter 14 Criminal Justice Applicant Fingerprint Card

Form # ISP 6-409

The Criminal Justice Applicant fingerprint card is be used by criminal justice agencies when an individual is applying to work at a criminal justice facility. Please type or print using ink

(do not use pencil). All Criminal Justice Applicant fingerprint cards are maintained on file with the Bureau of Identification.

The instructions listed below follow the field format of the Criminal Justice Applicant card.

Failure to complete all required fields which are marked in bold on the Criminal Justice

Applicant card and listed in the instructions as “M

ANDATORY

will result in the return of the request unprocessed.

Document Control Number

Document Control Number (DCN) - M

ANDATORY

L99999999

Paper form: The DCN is a preprinted number located at the top left-hand corner of the form. Each form has a unique DCN number and therefore all inquiries must be submitted on an

original form.

Live scan: A range of numbers is provided to the agency and should auto-populate on the live scan submission. DCN ranges

must not be recycled. To request a new range of DCN numbers, submit an email request to [email protected]

.

Include the agency ORI, the device identifier of the live scan machine (typically beginning with the prefix “LS”), and the number of DCN numbers needed.

Submitting Agency ORI – NCIC

IL

Submitting Agency ORI-NCIC - M

ANDATORY

The ORI - NCIC is seven characters in length and must be preceded by the letters IL. Example: IL0160000 (IL is preprinted on the form.) The ORI should be that of the requesting agency, not the submitting agency, as this may be different.

Transaction Control Number

FRMXXXXL99999999

Transaction Control Number (TCN) - M

ANDATORY

Paper form: The TCN is a unique preprinted number located at the top right-hand corner of the form. If the TCN is not present or is invalid, the form will be returned to the submitting agency unprocessed. Above the TCN will be a bar coded number

(Standard BAR CODE 39) representing the TCN in bar code format. This bar code will be used to scan the fingerprint cards into the Automatic Fingerprint Identification System (AFIS).

Live scan: Live scan machines will assign this number automatically, using the device identifier assigned to the machine (typically beginning with “LS”) and the DCN.

14-1

Subjects Last Name

First Name

Middle Name/Suffix

Date of Birth

Place of Birth

State Identification Number

IL

FBI #

Sex

Race

Subjects Last Name - M

ANDATORY

The subject’s last name should be entered into this field.

Hyphenated names should include the dash between names. If there is a space in the last name, enter it as one name. For example, O’Brian would be OBrian or Van Dyke would be

VanDyke. Do not enter any other special characters such as apostrophes. If the subject has only one name, it must go in the

Last Name field.

First Name

The subject’s first name should be entered in this field.

Hyphenated names should include the dash between names.

Do not enter any other special characters such as apostrophes.

Middle Name/Suffix

Enter the subject’s middle name and/or suffix in this field, suffix meaning II, III, Jr. Do not enter “NMI” (no middle initial) or

“NMN” (no middle name) in the middle name field.

Date of Birth (DOB) - M

ANDATORY

Enter an eight character date of birth. The entry format should be MM/DD/CCYY. Example: 05/30/1951. If the subject’s date of birth is unknown, enter an approximate year of birth.

Place of Birth (POB) - M

ANDATORY

The place of birth must be a valid two alpha character NCIC standard code (see Appendix B: Code Tables). If the place of birth is unknown, place the alpha characters “YY” in this field.

State Identification Number (SID)

If known, enter the SID number. The SID number contains eight numeric digits with the last digit being zero or one. Do not enter out of state SID numbers in this field. IL is preprinted on the form. If the known SID does not meet this criterion, do not enter the SID into this field.

FBI Number

Enter the subject’s FBI number if known.

Sex - M

ANDATORY

Enter the valid sex code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Race - M

ANDATORY

Enter a valid race code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

14-2

Height

Weight

Hair

Eye

Skin

Social Security Number

Drivers License Number

DL State

FOID #

Certificate License Number

Subject’s Maiden Last Name

First Name

Height - M

ANDATORY

Enter a three digit height. If the height is 6'2", enter it as 602.

Enter 000 if height is unknown. Omit fractions in this field. The first character, expressing feet, must be 4, 5, 6, or 7, and the second and third characters, expressing inches, must be between 00 and 11.

Weight - M

ANDATORY

Enter a three digit weight. If the weight is 92 pounds, enter it as

092. Omit fractions in this field. Enter 000 if the weight is unknown. The weight must be between 50 and 499.

Hair - M

ANDATORY

Enter a valid hair code (see Appendix B: Code Tables).

Eye - M

ANDATORY

Enter a valid eye code (see Appendix B: Code Tables).

Skin

Enter a valid skin code (see Appendix B: Code Tables).

Social Security Number (SSN)

Enter a nine digit numeric value in this field only. If the social security number does not meet this criterion, leave blank.

Drivers License Number (DLN)

Enter the subject’s driver’s license number if known.

Drivers License State (DLS)

Enter a valid two alpha character state code (see Appendix B:

Code Tables). If the state provided does not meet this criterion, leave blank.

FOID # - Firearm Owners ID Card number

Enter the subject’s FOID card number if known.

Certificate License Number

Enter the subject’s Certificate License Number if one exists.

Subject’s Maiden Last Name

Last name rules apply to this field.

First Name

First name rules apply to this field.

14-3

Middle Name/Suffix

MISC #

Residence of Person Fingerprinted

Date Fingerprinted

/ /

Middle Name/Suffix

Middle name/suffix rules apply to this field.

MISC # - Miscellaneous Number

Enter the miscellaneous number if known (see Appendix B:

Code Tables). If the miscellaneous number does not begin with an alpha character prefix, leave blank.

Residence of Person Fingerprinted

Enter the current address of the subject.

Date Fingerprinted - M

ANDATORY

Enter the eight digit date fingerprinted. The format should be

MM/DD/CCYY.

Submit Fingerprints to FBI

(Yes) (No)

Submit Fingerprints to FBI - M

ANDATORY

If an FBI check is also needed, check the “Yes” box. If an FBI check is not needed, check the “No” box. If the field is left blank, the fingerprints will not be forwarded to the FBI.

Purpose Applicant Fingerprinted

Requestor’s Name

Purpose Applicant Fingerprinted - M

ANDATORY

Enter “CJE” for criminal justice employee. Enter “DSP” for

Department of State Police employee. These purpose codes are also listed on the reverse side of the Criminal Justice

Applicant fingerprint card.

Requestor’s Name

Enter the name of the individual requesting this information.

Form Distribution

This form should be forwarded to the Bureau of Identification at the address below.

Illinois Police

260 Street

Errors

Errors that are returned are to be corrected by the submitting agency and returned to the

Bureau of Identification. Error corrections must be made on the Criminal Justice Applicant fingerprint card, not the error notification form.

14-4

Chapter 15 Death Notice Fingerprint Card

Form # ISP 6-411

The Death Notice fingerprint card should be used by criminal justice agencies only to identify or notify the BOI of a deceased subject. Please type or print using ink (do not use

pencil).

Only fingerprint based Death Notice fingerprint cards will be allowed to report deaths. Non-fingerprint forms such as a death certificate or obituaries should not be submitted.

The instructions listed below follow the field format of the Death Notice fingerprint card. Failure to complete all required fields which are marked in bold on the Death Notice fingerprint card and listed in the instructions as “M

ANDATORY

will result in the return of the request unprocessed.

Document Control Number

L99999999

Document Control Number (DCN) - M

ANDATORY

The DCN is a preprinted number located at the top left-hand corner of the form. Each form has a unique DCN number and

Submitting Agency ORI – NCIC

IL

therefore all inquiries must be submitted on an original form.

Submitting Agency ORI-NCIC - M

ANDATORY

The ORI - NCIC is seven characters in length and must be preceded by the letters IL. Example: IL0160000 (IL is preprinted on the form.)

Transaction Control Number

FRMXXXXL99999999

Subjects Last Name

Transaction Control Number (TCN) - M

ANDATORY

The TCN is a unique preprinted number located at the top righthand corner of the form. If the TCN is not present or is invalid, the form will be returned to the submitting agency unprocessed.

Above the TCN will be a bar coded number (Standard BAR

CODE 39) representing the TCN in bar code format. This bar code will be used to scan the fingerprint cards into the

Automatic Fingerprint Identification System (AFIS).

Subjects Last Name - M

ANDATORY

The subject’s last name should be entered into this field.

Hyphenated names should include the dash between names. If there is a space in the last name, enter it as one name. For example, O’Brian would be OBrian or Van Dyke would be

VanDyke. Do not enter any other special characters such as apostrophes. If the subject’s last name is unknown, you must enter “unknown”.

15-1

First Name

Middle Name/Suffix

Date of Birth

Place of Birth

State Identification Number

IL

Chicago IR #

FBI #

Sex

Race

Height

First Name

The subject’s first name should be entered in this field.

Hyphenated names should include the dash between names.

Do not enter any other special characters such as apostrophes.

Middle Name/Suffix

Enter the subject’s middle name and/or suffix in this field, suffix meaning II, III, Jr. Do not enter “NMI” (no middle initial) or

“NMN” (no middle name) in the middle name field.

Date of Birth (DOB) - M

ANDATORY

Enter an eight digit date of birth. The entry format should be

MM/DD/CCYY. Example: 05/30/1951. If the subject’s date of birth is unknown, enter an approximate year of birth.

Place of Birth (POB) - M

ANDATORY

The place of birth must be a valid two alpha character NCIC standard code (see Appendix B: Code Tables). If the place of birth is unknown, place the alpha characters “YY” in this field.

State Identification Number (SID)

If known, enter the SID number. The SID number contains eight numeric digits with the last digit being zero or one. Do not enter out of state SID numbers in this field. IL is preprinted on the form. If the known SID does not meet this criterion, do not enter the SID into this field.

Chicago IR (Internal Rapsheet number)

Enter the subject’s IR number if known. The IR number should be preceded by the alpha characters IR.

FBI Number

Enter the subject’s FBI number if known.

Sex - M

ANDATORY

Enter the valid sex code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Race - M

ANDATORY

Enter a valid race code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Height - M

ANDATORY

Enter a three digit height. If the height is 6'2", enter it as 602.

Enter 000 if height is unknown. Omit fractions in this field. The first character, expressing feet, must be 4, 5, 6, or 7, and the

15-2

Weight

Hair

Eye

Skin

Social Security Number

Drivers License Number

DL State

Alias Last Name

First Name

Middle Name/Suffix

Alias Date of Birth

Date Fingerprinted

/ / second and third characters, expressing inches, must be between 00 and 11.

Weight - M

ANDATORY

Enter a three digit weight. If the weight is 92 pounds, enter it as

092. Omit fractions in this field. Enter 000 if the weight is unknown. The weight must be between 50 and 499.

Hair - M

ANDATORY

Enter a valid hair code (see Appendix B: Code Tables).

Eye - M

ANDATORY

Enter a valid eye code (see Appendix B: Code Tables).

Skin

Enter a valid skin code (see Appendix B: Code Tables).

Social Security Number (SSN)

Enter a nine digit numeric value in this field only. If the social security number does not meet this criterion, leave blank.

Drivers License Number (DLN)

Enter the subject’s driver’s license number if known.

Drivers License State (DLS)

Enter a valid two alpha character state code (see Appendix B:

Code Tables). If the state provided does not meet this criterion, leave blank.

Alias Last Name

Last name rules apply to this field.

Alias First Name

First name rules apply to this field.

Alias Middle Name

Middle name rules apply to this field.

Alias Date of Birth

Date of birth rules apply to this field.

Date Fingerprinted - M

ANDATORY

Enter the eight digit date fingerprinted. The format should be

MM/DD/CCYY.

15-3

Date Deceased: / /

Date Deceased - M

ANDATORY

Enter the eight digit date deceased. The format should be

MM/DD/CCYY. If the date of the deceased is unknown, use the date fingerprinted.

Form Distribution

This form should be forwarded to the Bureau of Identification at the address below.

Illinois Police

260 Street

Errors

Errors that are returned are to be corrected by the submitting agency and returned to the

Bureau of Identification. Error corrections must be made on the Death Notice fingerprint card, not the error notification form.

15-4

Chapter 16 Access & Review Fingerprint Card

Form # ISP 6-408

The Access and Review fingerprint card is used by criminal justice agencies when an individual is requesting a review of their criminal history regardless of conviction status.

Please type or print using ink (do not use pencil).

The instructions listed below follow the field format of the Access and Review fingerprint card.

Failure to complete all required fields which are marked in bold on the Access and Review fingerprint card and listed in the instructions as “M

ANDATORY

will result in the return of the request unprocessed.

Document Control Number

Document Control Number (DCN) - M

ANDATORY

L99999999 Paper form: The DCN is a preprinted number located at the top left-hand corner of the form. Each form has a unique DCN number and therefore all inquiries must be submitted on an

original form.

Live scan: A range of numbers is provided to the agency and should auto-populate on the live scan submission. DCN ranges

Submitting Agency ORI – NCIC

IL

Transaction Control Number

FRMXXXXL99999999

must not be recycled. To request a new range of DCN numbers, submit an email request to [email protected]

.

Include the agency ORI, the device identifier of the live scan machine (typically beginning with the prefix “LS”), and the number of DCN numbers needed.

Submitting Agency ORI-NCIC - M

ANDATORY

The ORI - NCIC is seven characters in length and must be preceded by the letters IL. Example: IL0160000 (IL is preprinted on the form.) The ORI should be that of the requesting agency, not the submitting agency, as this may be different.

Transaction Control Number (TCN) - M

ANDATORY

Paper form: The TCN is a unique preprinted number located at the top right-hand corner of the form. If the TCN is not present or is invalid, the form will be returned to the submitting agency unprocessed. Above the TCN will be a bar coded number

(Standard BAR CODE 39) representing the TCN in bar code format. This bar code will be used to scan the fingerprint cards into the Automatic Fingerprint Identification System (AFIS).

Live scan: Live scan machines will assign this number automatically, using the device identifier assigned to the machine (typically beginning with “LS”) and the DCN.

16-1

Subjects Last Name

First Name

Middle Name/Suffix

Date of Birth

Place of Birth

State Identification Number

IL

Chicago IR #

FBI #

Sex

Subjects Last Name - M

ANDATORY

The subject’s last name should be entered into this field.

Hyphenated names should include the dash between names. If there is a space in the last name, enter it as one name. For example, O’Brian would be OBrian or Van Dyke would be

VanDyke. Do not enter any other special characters such as apostrophes. If the subject’s last name is unknown, you must enter “unknown”.

First Name

The subject’s first name should be entered in this field.

Hyphenated names should include the dash between names.

Do not enter any other special characters such as apostrophes.

Middle Name/Suffix

Enter the subject’s middle name and/or suffix in this field, suffix meaning II, III, Jr. Do not enter “NMI” (no middle initial) or

“NMN” (no middle name) in the middle name field.

Date of Birth (DOB) - M

ANDATORY

Enter an eight digit date of birth. The entry format should be

MM/DD/CCYY. Example: 05/30/1951. If the subject’s date of birth is unknown, enter an approximate year of birth.

Place of Birth (POB) - M

ANDATORY

The place of birth must be a valid two alpha character NCIC standard code (see Appendix B: Code Tables). If the place of birth is unknown, place the alpha characters “YY” in this field.

State Identification Number (SID)

If known, enter the SID number. The SID number contains eight numeric digits with the last digit being zero or one. Do not enter out of state SID numbers in this field. IL is preprinted on the form. If the known SID does not meet this criterion, do not enter the SID into this field.

Chicago IR (Internal Rapsheet number)

Enter the subject’s IR number if known. The IR number should be preceded by the alpha characters IR.

FBI Number

Enter the subject’s FBI number if known.

Sex - M

ANDATORY

Enter the valid sex code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

16-2

Race

Height

Weight

Hair

Eye

Skin

Social Security Number

Drivers License Number

DL State

Alias Last Name

First Name

Middle Name/Suffix

Race - M

ANDATORY

Enter a valid race code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Height - M

ANDATORY

Enter a three digit height. If the height is 6'2", enter it as 602.

Enter 000 if height is unknown. Omit fractions in this field. The first character, expressing feet, must be 4, 5, 6, or 7, and the second and third characters, expressing inches, must be between 00 and 11.

Weight - M

ANDATORY

Enter a three digit weight. If the weight is 92 pounds, enter it as

092. Omit fractions in this field. Enter 000 if the weight is unknown. The weight must be between 50 and 499.

Hair - M

ANDATORY

Enter a valid hair code (see Appendix B: Code Tables).

Eye - M

ANDATORY

Enter a valid eye code (see Appendix B: Code Tables).

Skin

Enter in a valid skin code (see Appendix B: Code Tables).

Social Security Number (SSN)

Enter a nine digit numeric value in this field only. If the social security number does not meet this criterion, leave blank.

Drivers License Number (DLN)

Enter the subject’s driver’s license number if known.

Drivers License State (DLS)

Enter a valid two alpha character state code (see Appendix B:

Code Tables). If the state provided does not meet this criterion, leave blank.

Alias Last Name

Last name rules apply to this field.

Alias First Name

First name rules apply to this field.

Alias Middle Name

Middle name rules apply to this field.

16-3

Alias Date of Birth

Agency Case Number

Date Fingerprinted

/ /

Requesting Officers Name

Alias Date of Birth

Date of birth rules apply to this field.

Agency Case Number - M

ANDATORY

Enter an agency case number. If the agency case number is unknown, enter “X” in this field.

Date Fingerprinted - M

ANDATORY

Enter the eight digit date fingerprinted. The format should be

MM/DD/CCYY.

Requesting Officers Name

Enter the name of the Officer requesting this information.

Form Distribution

This form should be forwarded to the Bureau of Identification at the address below.

Illinois Police

260 Street

Errors

Errors that are returned are to be corrected by the agency and returned to the Bureau of

Identification. Error corrections must be made on the Access & Review Fingerprint Card, not the error notification form.

16-4

A

CCESS AND

R

EVIEW

P

ROCEDURES

The Access and Review process was established to allow individuals to review their Illinois criminal history record and provides a means to challenge the accuracy of any information contained on the record. The following procedures describe how an individual can obtain a copy of their Illinois record. The complete version of Illinois Administrative Rules pertaining to the Right of Access and Review are located at www.ilga.gov

.

The procedure for conducting an Access and Review inquiry to review Illinois criminal records is as follows:

Any individual may request any law enforcement agency or correctional facility to initiate a fingerprint based inquiry to the Illinois State Police for the purpose of allowing the individual to access their state criminal history record transcript. This process can not be used to obtain a criminal history record transcript for licensing or employment purposes. Title 20 Part 1210 of the Illinois Administrative Code requires law enforcement agencies and correctional facilities within Illinois to facilitate Access and

Review inquiries upon request. Such requests must be made during the agency’s regular business hours.

In response to a request, the law enforcement agency or correctional facility is required to obtain fingerprints from the individual along with other identification information, and submit it within 30 days to the Illinois State Police on an Access and Review fingerprint card provided by the Illinois State Police.

Within 60 days after receiving the Access and Review form, the Illinois State Police is required to provide the law enforcement agency or correctional facility with a copy of the individual's complete Illinois criminal history transcript or, if no criminal history record is found, a written statement so stating. If a criminal history transcript is disseminated to the law enforcement agency or correctional facility, it will contain all conviction as well as non-conviction information reported to the Illinois State Police regarding the individual.

Once the Access and Review fingerprint form is processed, the Illinois State Police will forward a copy of the individual’s criminal history transcript to the law enforcement agency or correctional facility. The criminal history transcript will be accompanied by a

Record Challenge form which the individual can complete and return to the Illinois State

Police to request corrections or modifications be made to the criminal history record.

The law enforcement agency or correctional facility is required to contact the individual and allow the individual to view their criminal history transcript at the facility only.

Individuals exercising their right to Access and Review their criminal history record are not permitted to leave the law enforcement agency or correctional facility with their criminal history transcript unless it has been redacted to exclude all identifiers and references to the individual. This will prevent the use of the transcript for employment or licensing purposes.

16-5

After receiving the Record Challenge form, the Illinois State Police will provide a written response informing the individual of any action taken to correct the individual’s criminal history record. If it is determined that no corrections are to be made, a statement to that fact will be provided to the individual.

The Illinois State Police does not charge a fee for processing Access and Review or Record

Challenge submissions. However, police agencies and correctional facilities are permitted to charge a nominal fee to cover their costs for facilitating Access and Review requests.

R

ECORD

C

HALLENGE

F

ORM

This form will accompany the response to the Access and Review request. This form is generated by the BOI and is to be used by the requestor to record items in their criminal history record they wish to challenge. The contents of the form will contain sufficient information to identify the individual and the transaction referred to. Adequate space will be provided for the individual to record the facts of the challenge. This form will not accompany a

“no record” response from the processing of the Access and Review fingerprint card search.

A

DMINISTRATIVE

R

EVIEW

F

ORM

This form will accompany the response to the Record Challenge request. This form is generated by the BOI and is to be used by the requestor to file an administrative review request. The contents of the form will contain sufficient information to identify the individual, the transaction referred to, and a statement by the individual regarding the proposed corrections. Administrative Review forms are handled by the Illinois Criminal Justice

Information Authority.

Form Distribution

Forms should be forwarded to the Illinois Criminal Justice Information Authority at the address below.

300 Adams

7 th

Floor

A

DMINISTRATIVE

A

PPEAL

C

OMPLAINT

F

ORM

This form will accompany the response to the Administrative Review request from the Illinois

Criminal Justice Information Authority to file an administrative appeal complaint. The contents of this form will contain sufficient information to identify the individual, the transaction referred to, and a brief statement by the individual regarding the facts of the complaint.

16-6

Chapter 17 Criminal History Background Investigation

Criminal Justice, Non-Fingerprint Form

Form # ISP 6-406

The Criminal Justice Non-Fingerprint Name Inquiry form is used by criminal justice agencies when a background investigation is being performed on an individual for criminal justice purposes only. Please type or print using ink (do not use pencil). This form contains unique identifiers and must not be duplicated.

The instructions listed below follow the field format of the Criminal History Background

Investigation Criminal Justice Non-Fingerprint Name Inquiry Form. Failure to complete all required fields which are marked in bold on the form and listed in the instructions as

“M

ANDATORY

will result in the return of the request unprocessed.

Transaction Control Number

FRMXXXXL99999999

Transaction Control Number (TCN) - M

ANDATORY

The TCN is a unique preprinted number located at the top righthand corner of the form. If the TCN is not present or is invalid, the form will be returned to the submitting agency unprocessed.

Above the TCN will be a bar coded number (Standard BAR

CODE 39) representing the TCN in bar code format.

Submitting Agency ORI – NCIC

IL

Subject’s Last Name

First Name

Middle Name

Submitting Agency ORI-NCIC - M

ANDATORY

The ORI is seven characters in length and must be preceded by the letters IL. Example: IL0160000 (IL is preprinted on the form.)

Subject’s Last Name - M

ANDATORY

The subject’s last name should be entered into this field.

Hyphenated names should include the dash between names. If there is a space in the last name, enter it as one name. For example, O’Brian would be OBrian or Van Dyke would be

VanDyke. Do not enter any other special characters such as apostrophes. If the subject’s last name is unknown, you must enter “unknown”.

First Name

The subject’s first name should be entered in this field.

Hyphenated names should include the dash between names.

Do not enter any other special characters such as apostrophes.

Middle Name

Enter the subject’s middle name or middle initial. Do not enter

“NMI” (no middle initial) or “NMN” (no middle name) in the

17-7

Date of Birth

State Identification Number

IL

Chicago IR #

FBI #

Sex

Race

Social Security Number

Drivers License Number

DL State

Requestor’s Name

Subject’s Alias Last Name middle name field.

Date of Birth (DOB) - M

ANDATORY

Enter an eight digit date of birth. The entry format should be

MM/DD/CCYY. Example: 05/30/1951. If the subject’s date of birth is unknown, enter an approximate year of birth.

State Identification Number (SID)

If known, enter the SID number. The SID number contains eight numeric digits with the last digit being zero or one. Do not enter out of state SID numbers in this field. IL is preprinted on the form. If the known SID does not meet this criterion, do not enter the SID into this field.

Chicago IR (Internal Rapsheet number)

Enter the subject’s IR number if known. The IR number should be preceded by the alpha characters IR.

FBI Number

Enter the subject’s FBI number if known.

Sex - M

ANDATORY

Enter the valid sex code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Race - M

ANDATORY

Enter a valid race code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Social Security Number (SSN)

Enter a nine digit numeric value in this field only. If the social security number does not meet this criterion, leave blank.

Drivers License Number (DLN)

Enter the subject’s driver’s license number if known.

Drivers License State (DLS)

Enter a valid two alpha character state code (see Appendix B:

Code Tables). If the state provided does not meet this criterion, leave blank.

Requestor’s Name

Enter the name of the individual requesting this information.

Alias Last Name

Last name rules apply to this field.

17-8

First Name

Alias First Name

First name rules apply to this field.

Middle Name/Suffix

Alias Date of Birth

Alias Middle Name

Middle name rules apply to this field.

Alias Date of Birth

Date of birth rules apply to this field.

Signature of Subject: .

Signature of Subject

Have the subject for whom the background investigation is being performed sign their signature in this field.

Date: / / .

Date

Enter the date the subject signed the form.

Form Distribution

This form should be forwarded to the Bureau of Identification at the address below.

Illinois Police

260 Street

Errors

Errors that are returned are to be corrected by the submitting agency and returned to the

Bureau of Identification. Error corrections must be made on the inquiry form itself, not the error notification form.

A name based criminal history record check will be performed based on the personal identifiers submitted pertaining to the subject. Please note, however, that a “no record” response from the ISP does not ensure that CHRI does not exist under personal identifiers for the individual in question. Conversely, a

“record” response does not ensure that the record belongs to the subject in question. It is common for criminal offenders to use false or alias names and dates of birth which may not be detected by a name based request. To ensure that the information furnished by the ISP positively pertains to the individual in question, a Fingerprint Inquiry card

(#ISP6-647) should be submitted. Fingerprints are the only positive means of identification.

17-9

17-10

Chapter 18 Sex Offender Registration

When a person registers as a sex offender with their local police agency, their fingerprints should be submitted on an arrest fingerprint card with the statute citation 730 ILCS 150.0/1 used and “Sex Offender Registrant” noted on the card. These registrant fingerprint cards should be submitted to the Bureau of Identification to the attention of the SOR/NICS Unit. This unit acts as the BOI Sex Offender Registration (SOR) liaison for the SOR Unit in Springfield and will ensure that these fingerprint cards are posted to the CHRI database.

Submitting an arrest card for a sex related offense at the time of arrest does not register the person as a sex offender. Agencies must initiate the registration separate from the original arrest transaction and vice versa. Submitting a sex offender registration fingerprint card does not initiate the posting of a sex offender arrest to the individual’s rap sheet. Both must be reported on individual fingerprint cards to accurately reflect the arrest and the registration on the individual’s rap sheet.

Sex offender registration cards can be submitted via live scan using the Arrest fingerprint card format and the appropriate statute citation 730 ILCS 150.0/1.

18-1

18-2

Chapter 19 Fee Applicant Fingerprint Card

Form # ISP 6-404

Fee Applicant fingerprint cards are criminal history record information requests authorized by

Illinois Compiled Statutes for the purpose of licensing or employment screening. Requests of this type can be used to access both state and FBI criminal history information. Fee Applicant fingerprint submissions are retained on the state CHRI database. This facilitates subsequent automatic notifications to agencies when there has been a significant change to an individual’s criminal history record. Subsequent notifications are provided at no additional cost to the requestor. Please type or print using ink (do not use pencil). Appropriate processing fees are listed in Appendix A: Fee Schedules.

Public Act 93-0909 went into effect on August 12, 2004 that eliminates the use of Criminal

History Background Investigation Request Form for Illinois School Employment this form, requiring all school criminal history checks to be done using Fee Applicant fingerprint cards only.

The instructions listed below follow the field format of the Fee Applicant fingerprint card.

Failure to complete all required fields which are marked in bold on the form and listed in the instructions as “M

ANDATORY

will result in the return of the request unprocessed.

Document Control Number

L99999999

Submitting Agency ORI – NCIC

IL

Document Control Number (DCN) - M

ANDATORY

Paper form: The DCN is a preprinted number located at the top left-hand corner of the form. Each form has a unique DCN number and therefore all inquiries must be submitted on an

original form.

Live scan: A range of numbers is provided to the agency and should auto-populate on the live scan submission. DCN ranges

must not be recycled. To request a new range of DCN numbers, submit an email request to [email protected]

.

Include the agency ORI, the device identifier of the live scan machine (typically beginning with the prefix “LS”), and the number of DCN numbers needed.

Submitting Agency ORI-NCIC - M

ANDATORY

The ORI - NCIC is seven characters in length and must be preceded by the letters IL. Example: IL0160000 (the IL is preprinted on the form). The ORI should be that of the requesting agency, not the submitting agency, as this may be different.

19-1

Transaction Control Number

FRMXXXXL99999999

Subject’s Last Name

First Name

Middle Name/Suffix

Cost Center

Office Use Only

Date of Birth

Transaction Control Number (TCN) - M

ANDATORY

Paper form: The TCN is a unique preprinted number located at the top right-hand corner of the form. If the TCN is not present or is invalid, the form will be returned to the submitting agency unprocessed. Above the TCN will be a bar coded number

(Standard BAR CODE 39) representing the TCN in bar code format. This bar code will be used to scan the fingerprint cards into the Automatic Fingerprint Identification System (AFIS).

Live scan: Live scan machines will assign this number automatically, using the device identifier assigned to the machine (typically beginning with “LS”) and the DCN.

Subject’s Last Name - M

ANDATORY

The subject’s last name should be entered into this field.

Hyphenated names should include the dash between names. If there is a space in the last name, enter it as one name. For example, O’Brian would be OBrian or Van Dyke would be

VanDyke. Do not enter any other special characters such as apostrophes. If the subject’s last name is unknown, you must enter “unknown”.

First Name

The subject’s first name should be entered in this field.

Hyphenated names should include the dash between names.

Do not enter any other special characters such as apostrophes.

Middle Name/Suffix

Enter the subject’s middle name and/or suffix in this field, suffix meaning II, III, Jr. Do not enter “NMI” (no middle initial) or

“NMN” (no middle name) in the middle name field.

Cost Center (Office Use Only)

The three or four character number assigned to an agency that has a draw-down account. If payment is not enclosed with the fingerprint card, the cost center number must be entered.

Live scan: If utilizing live scan, a vendor can choose to utilize the requesting agency’s cost center if they have one or if the subject will be paying the vendor, the vendor’s cost center should be used.

Date of Birth (DOB) - M

ANDATORY

Enter an eight digit date of birth. The entry format should be

MM/DD/CCYY. Example: 05/30/1951. If the subject’s date of birth is unknown, enter an approximate year of birth.

19-2

Place of Birth

Sex

Place of Birth (POB) - M

ANDATORY

The place of birth must be a valid two alpha character NCIC standard code (see Appendix B: Code Tables). If the place of birth is unknown, place the alpha characters “YY” in this field.

State Identification Number (if applicable)

IL

FBI #

State Identification Number (SID)

If known, enter the SID number. The SID number contains eight numeric digits with the last digit being zero or one. Do not enter out of state SID numbers in this field. IL is preprinted on the form. If the known SID does not meet this criterion, do not enter the SID into this field.

FBI Number

Enter the subject’s FBI number if known.

Sex - M

ANDATORY

Enter the valid sex code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Race

Race - M

ANDATORY

Enter a valid race code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Height

Weight

Hair

Eye

Skin

Height - M

ANDATORY

Enter a three digit height. If the height is 6'2", enter it as 602.

Enter 000 if height is unknown. Omit fractions in this field. The first character, expressing feet, must be 4, 5, 6, or 7, and the second and third characters, expressing inches, must be between 00 and 11.

Weight - M

ANDATORY

Enter a three digit weight. If the weight is 92 pounds, enter it as

092. Omit fractions in this field. Enter 000 if the weight is unknown. The weight must be between 50 and 499.

Hair - M

ANDATORY

Enter a valid hair code (see Appendix B: Code Tables).

Eye - M

ANDATORY

Enter a valid eye code (see Appendix B: Code Tables).

Skin

Enter a valid skin code (see Appendix B: Code Tables).

19-3

Social Security Number

Drivers License Number

DL State

FOID #

Certificate License Number

Subject’s Maiden Last Name

First Name

Middle Name/Suffix

MISC #

Residence of Person Fingerprinted

Date Fingerprinted

/ /

Submit Fingerprints to FBI

(Yes) (No)

Social Security Number (SSN)

Enter a nine digit numeric value in this field only. If the social security number does not meet this criterion, leave blank.

Drivers License Number (DLN)

Enter the subject’s driver’s license number if known.

Drivers License State (DLS)

Enter a valid two alpha character state code (see Appendix B:

Code Tables). If the state provided does not meet this criterion, leave blank.

FOID # - Firearm Owners ID Card number

Enter the subject’s FOID card number if known.

Certificate License Number

Enter the subject’s Certificate License Number if one exists.

Subject’s Maiden Last Name

Last name rules apply to this field.

First Name

First name rules apply to this field.

Middle Name

Middle name rules apply to this field.

Miscellaneous Number (MISC #)

Enter the miscellaneous number if known (see Appendix B:

Code Tables). If the miscellaneous number does not begin with an alpha character prefix, leave blank.

Residence of Person Fingerprinted

Enter the current address of the subject.

Date Fingerprinted - M

ANDATORY

Enter the eight digit date fingerprinted. The format should be

MM/DD/CCYY.

Submit Fingerprints to FBI - M

ANDATORY

If the fingerprints are to be submitted to the FBI, check the “Yes” box. Otherwise, check the “No” box. If the field is left blank, the fingerprints will not be forwarded to the FBI.

19-4

Purpose Applicant Fingerprinted

Requestor’s Name

Purpose Applicant Fingerprinted - M

ANDATORY

Purpose codes for Fee Applicant Cards can be obtained by calling the BOI Customer Support Unit at (815) 740-5160 or via email at [email protected]

.

Requestor’s Name

Enter the name of the individual requesting this information.

Form Distribution

This form should be forwarded to the Bureau of Identification at the address below.

Illinois Police

260 Street

Errors

Errors that are returned are to be corrected by the submitting agency and returned to the

Bureau of Identification. Error corrections must be made on the Fee Applicant Card, not the error notification form.

19-5

19-6

Chapter 20 Conviction Information Request (CIR)

Fingerprint Card

Form # ISP 6-404B

CIR (Conviction Information Request) Fingerprint Card

The Conviction Information Request form can be used by any individual or agency to obtain fingerprint based conviction information about a person for any purpose. On January 1, 1991, the Uniform Conviction Information Act (UCIA) became law in Illinois. This act mandates that all criminal history record conviction information collected and maintained by the Illinois State

Police, Bureau of Identification, be made available to the public pursuant to 20 ILCS 2635/1 et seq. This UCIA form permits positive fingerprint based conviction information to be disseminated to the public. Please type or print using ink (do not use pencil).

Requests for conviction information are to be made according to the following instructions.

Failure to properly complete all required fields on the form resulting in an error, will require an additional fee upon resubmission.

The requester must complete a UCIA form for each conviction record requested. Maiden names may be included on the fingerprint based forms but are not permitted on name based forms. Maiden names must be submitted separately when using a name based search.

Each request must contain the requester’s complete return address.

The individual named in the request may initiate proceedings to challenge or correct a record furnished by the Illinois State Police by contacting the BOI.

The subsequent dissemination of conviction information furnished by the Illinois State

Police is permitted only for the 30 day period immediately following receipt of the information.

The subject’s complete and accurate name, sex, race, and date of birth are required in order to check the Illinois criminal history record files. Without this information, the search of the Illinois criminal history record files could be adversely affected.

Do not include or attach other correspondence.

If the request is for employment or licensing purposes, the following additional instructions apply:

Pursuant to 20 ILCS 2635/7, a requester must maintain on file for a minimum of 2 years a release signed by the individual to whom the information request pertains.

20-1

The requester must provide the individual named in the request with a copy of the response furnished by the Illinois State Police.

Within seven working days of receipt of such copy, the individual named in the request must notify the BOI as well as the requester if the information furnished is inaccurate or incomplete.

The instructions listed below follow the field format of the Conviction Information Request fingerprint card. Failure to complete all required fields which are marked in bold on the form and listed in the instructions as “M

ANDATORY

will result in the return of the request unprocessed.

Document Control Number

Document Control Number (DCN) - M

ANDATORY

L99999999 Paper form: The DCN is a preprinted number located at the top left-hand corner of the form. Each form has a unique DCN number and therefore all inquiries must be submitted on an

original form.

Live scan: A range of numbers is provided to the agency and should auto-populate on the live scan submission. DCN ranges

Submitting Agency ORI – NCIC (if applicable)

IL

must not be recycled. To request a new range of DCN numbers, submit an email request to [email protected]

.

Include the agency ORI, the device identifier of the live scan machine (typically beginning with the prefix “LS”), and the number of DCN numbers needed.

Submitting Agency ORI-NCIC - M

ANDATORY

Paper form: This field is used by agencies that have an assigned Originating Requester Identification (ORI) number specifically for requesting a fingerprint inquiry for non-criminal justice purposes. This is a nine character alphanumeric code.

Example: IL01600ZS or PS0100000 (IL is preprinted on the form. If your prefix differs from “IL”, cross out the letters and handwrite the appropriate prefix.) For those agencies that do not have an ORI, or those that use a live scan vendor, please use ILLUFP000 in this field.

Live scan: This is the agency ORI/NCIC number for the

requester of the criminal history record information. This is not necessarily the sender of the live scan request.

Transaction Control Number

FRMXXXXL99999999

Transaction Control Number (TCN) - M

ANDATORY

Paper form: The TCN is a unique preprinted number located at the top right-hand corner of the form. If the TCN is not present or is invalid, the form will be returned to the submitting agency unprocessed. Above the TCN will be a bar coded number

(Standard BAR CODE 39) representing the TCN in bar code

20-2

Subject’s Last Name

First Name format. This bar code will be used to scan the fingerprint cards into the Automatic Fingerprint Identification System (AFIS).

Live scan: Live scan machines will assign this number automatically, using the device identifier assigned to the machine (typically beginning with “LS”) and the DCN.

Subject’s Last Name - M

ANDATORY

The subject’s last name should be entered into this field.

Hyphenated names should include the dash between names. If there is a space in the last name, enter it as one name. For example, O’Brian would be OBrian or Van Dyke would be

VanDyke. Do not enter any other special characters such as apostrophes. If the subject has only one name, it must go in the

Last Name field.

First Name

The subject’s first name should be entered in this field.

Hyphenated names should include the dash between names.

Do not enter any other special characters such as apostrophes.

Middle Name/Suffix

Cost Center

Office Use Only

Date of Birth

Middle Name/Suffix

Enter the subject’s middle name and/or suffix in this field, suffix meaning II, III, Jr. Do not enter “NMI” (no middle initial) or

“NMN” (no middle name) in the middle name field.

Cost Center (Office Use Only)

The three or four character number assigned to an agency that has a draw-down account. If payment is not enclosed with the fingerprint card, the cost center number must be entered.

Live scan: If utilizing live scan, a vendor can choose to utilize the requesting agency’s cost center if they have one or if the subject will be paying the vendor, the vendor’s cost center should be used.

Date of Birth (DOB) - M

ANDATORY

Enter an eight digit date of birth. The entry format should be

MM/DD/CCYY. Example: 05/30/1951. If the subject’s date of birth is unknown, enter an approximate year of birth.

State Identification Number (if applicable)

IL

State Identification Number (SID)

If known, enter the SID number. The SID number contains eight numeric digits with the last digit being zero or one. Do not enter out of state SID numbers in this field. IL is preprinted on the form. If the known SID does not meet this criterion, do not enter the SID into this field.

20-3

Sex

Race

Social Security Number

Drivers License Number

DL State

Requestor’s Name

Agency/Company Name

Return Address

Foreign State/Country

Foreign Postal Code

Sex - M

ANDATORY

Enter the valid sex code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Race - M

ANDATORY

Enter a valid race code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Social Security Number (SSN)

Enter a nine digit numeric value in this field only. If the social security number does not meet this criterion, leave blank.

Drivers License Number (DLN)

Enter the subject’s driver’s license number if known.

Drivers License State (DLS)

Enter a valid two alpha character state code (see Appendix B:

Code Tables). If the state provided does not meet this criterion, leave blank.

Requestor’s Name

Enter the name of the individual requesting this information.

Agency/Company Name

Enter the name of the agency or company requesting the information.

Return Address - M

ANDATORY

Enter the exact address in which the response to the Conviction

Information Request is to be mailed. This address must be a complete mailing address including street number, city, state, and zip, in order to receive the response. If the mailing

address is not complete, the form will not be processed,

requiring an additional fee for a new request.

Foreign State/Country

This field should be completed for any out of country Conviction

Information Requests.

Foreign Postal Code

This field should be completed for any out of country Conviction

Information Requests.

20-4

Date Fingerprinted

/ /

Date Fingerprinted - M

ANDATORY

Enter the eight digit date fingerprinted. The format should be

MM/DD/CCYY.

Licensing or Employment

Purpose

Subject’s Maiden Last Name

First Name

Middle Name/Suffix

Fee Amount

(

Yes

) (

No

Subject’s Signature: .

)

Licensing or Employment Purposes

Check the box for “Yes” if this request is for licensing or employment purposes. Check the box for “No” if this request is not for licensing or employment purposes. If this field is left blank, it will be assumed that the inquiry is not for licensing or employment purposes.

Subject’s Maiden Last Name

Last name rules apply to this field.

First Name

First name rules apply to this field.

Middle Name/Suffix

Middle name rules apply to this field.

Fee Amount

Enter the fee amount submitted with this individual request.

Subject’s Signature

Have the subject for whom the conviction information request is being performed sign their signature in this field.

Date: / / .

Date

Enter the date the subject signed the form.

Form Distribution

This form should be forwarded to the Bureau of Identification at the address below.

Illinois Police

260 Street

WARNING: Any person who intentionally and knowingly requests, obtains, or seeks to obtain conviction information under false pretenses, disseminates inaccurate or incomplete conviction information or violates any other provisions of

20 ILCS 2625/1 may be guilty of a crime punishable by up to one year of imprisonment and/or may incur civil liabilities.

20-5

20-6

Chapter 21 Uniform Conviction Information Act Name

Inquiry

6-405B

The Uniform Conviction Information Act (UCIA) Name Inquiry form can be used by any individual or agency to obtain non-fingerprint based conviction information about a person for any purpose. On January 1, 1991, the Uniform Conviction Information Act became law in

Illinois. This act mandates that all criminal history record conviction information collected and maintained by the Illinois State Police, Bureau of Identification, be made available to the public pursuant to 20 ILCS 2635/1 et. seq. This UCIA form permits name search based conviction information to be disseminated to the public. Please type or print using ink (do not use

pencil).

Requests for conviction information are to be made according to the following instructions.

Failure to properly complete all required fields on the form resulting in an error, will require an additional fee upon resubmission.

The requester must complete a UCIA form for each conviction record requested. Maiden names may be included on the fingerprint based forms but are not permitted on name based forms. Maiden names must be submitted separately when using a name based search.

Each request must contain the requester’s complete return address.

The individual named in the request may initiate proceedings to challenge or correct a record furnished by the Illinois State Police by contacting the BOI.

The subsequent dissemination of conviction information furnished by the Illinois State

Police is permitted only for the 30 day period immediately following receipt of the information.

The subject’s complete and accurate name, sex, race, and date of birth are required in order to check the Illinois criminal history record files. Without this information, the search of the Illinois criminal history record files could be adversely affected.

Do not include or attach other correspondence.

If the request is for employment or licensing purposes, the following additional instructions apply:

Pursuant to 20 ILCS 2635/7, a requester must maintain on file for a minimum of 2 years a release signed by the individual to whom the information request pertains.

21-1

The requester must provide the individual named in the request with a copy of the response furnished by the Illinois State Police.

Within seven working days of receipt of such copy, the individual named in the request must notify the BOI as well as the requester if the information furnished is inaccurate or incomplete.

The instructions listed below follow the field format of the UCIA name inquiry form. Failure to complete all required fields which are marked in bold on the form and listed in the instructions as “M

ANDATORY

will result in the return of the request unprocessed.

Document Control Number

Document Control Number (DCN) - M

ANDATORY

L99999999 The DCN is a preprinted number located at the top left-hand corner of the form. Each form has a unique DCN number and

Submitting Agency ORI – NCIC (if applicable)

IL

therefore all inquiries must be submitted on an original form.

Submitting Agency ORI-NCIC

This field is used by agencies that have an assigned Originating

Requester Identification (ORI) number specifically for requesting a fingerprint inquiry for non-criminal justice purposes. This is a nine character alphanumeric code. Example: IL01600ZS or

PS0100000 (IL is preprinted on the form. If your prefix differs from “IL”, cross out the letters and handwrite the appropriate prefix.) For those agencies that do not have an ORI, please use

ILLUNFP00 in this field.

Transaction Control Number

FRMXXXXL99999999

Cost Center

Office Use Only

Transaction Control Number (TCN) - M

ANDATORY

The TCN is a unique preprinted number located at the top righthand corner of the form. If the TCN is not present or is invalid, the form will be returned to the submitting agency unprocessed.

Above the TCN will be a bar coded number (Standard BAR

CODE 39) representing the TCN in bar code format.

Cost Center (Office Use Only)

The three or four character number assigned to an agency that has a draw-down account. If payment is not enclosed with the form, the cost center number must be entered.

Subject’s Last Name

Subject’s Last Name - M

ANDATORY

The subject’s last name should be entered into this field.

Hyphenated names should include the dash between names. If there is a space in the last name, enter it as one name. For example, O’Brian would be OBrian or Van Dyke would be

VanDyke. Do not enter any other special characters such as apostrophes.

21-2

First Name

Middle Name

Date of Birth

Sex

Race

Social Security Number

Drivers License Number

DL State

Requestor’s Name

Agency/Company Name

First Name

The subject’s first name should be entered in this field.

Hyphenated names should include the dash between names.

Do not enter any other special characters such as apostrophes.

Middle Name

Enter the subject’s middle name in this field. Do not enter “NMI”

(no middle initial) or “NMN” (no middle name) in the middle name field.

Date of Birth (DOB) - M

ANDATORY

Enter an eight digit date of birth. The entry format should be

MM/DD/CCYY. Example: 05/30/1951. If the subject’s date of birth is unknown, enter an approximate year of birth.

Sex - M

ANDATORY

Enter the valid sex code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Race - M

ANDATORY

Enter a valid race code (see Appendix B: Code Tables). If blank or invalid, use “U” for unknown.

Social Security Number (SSN)

Enter a nine digit numeric value in this field only. If the social security number does not meet this criterion, leave blank.

Drivers License Number (DLN)

Enter the subject’s driver’s license number if known.

Drivers License State (DLS)

Enter a valid two alpha character state code (see Appendix B:

Code Tables). If the state provided does not meet this criterion, leave blank.

Requestor’s Name

Enter the name of the individual requesting this information.

Agency/Company Name

Enter the name of the agency or company requesting this

Conviction Information Request (both fingerprint and name

based forms).

21-3

Return Address

Return Address - M

ANDATORY

Enter the exact address in which the response to the UCIA name inquiry is to be mailed. This address must be a complete mailing address including street number, city, state, and zip, in order to receive the response. If the mailing address is not

complete, the form will not be processed, requiring an

additional fee for a new request.

Foreign State/Country

Foreign Postal Code

Foreign State/Country

This field should be completed for any out of country UCIA name inquiry requests.

Foreign Postal Code

This field should be completed for any out of country UCIA name inquiry requests.

Licensing or Employment

Purpose

Fee Amount

$16.00

(Yes) (No)

Licensing or Employment Purposes

Check the box for “Yes” if this request is for licensing or employment purposes. Check the box for “No” if this request is not for licensing or employment purposes. If this field is left blank, it will be assumed that the inquiry is not for licensing or employment purposes.

Fee Amount

The fee amount is preprinted on the form.

Date: / / .

Date

Enter the date the form was filled out.

Form Distribution

This form should be forwarded to the Bureau of Identification at the address below.

Illinois State Police

WARNING: Any person who intentionally and knowingly requests, obtains, or seeks to obtain conviction information under false pretenses, disseminates inaccurate or incomplete conviction information or violates any other provisions of

20 ILCS 2625/1 may be guilty of a crime punishable by up to one year of imprisonment and/or may incur civil liabilities.

21-4

A name based criminal history record check will be performed based on the personal identifiers submitted pertaining to the subject. Please note, however, that a “no record” response from the ISP does not ensure that conviction information does not exist under personal identifiers for the individual in question. Conversely, a “record” response does not ensure that the record belongs to the subject in question. It is common for criminal offenders to use false or alias names and dates of birth which may not be detected by a name based request. To ensure that the information furnished by the ISP positively pertains to the individual in question, a Conviction Information

Request fingerprint card form (#ISP6-404B) should be submitted. Fingerprints are the only

positive means of identification.

21-5

21-6

Chapter 22 Expungement/Seal Orders

The term “expunge” means to remove or delete information from an individual’s criminal history record. The term sealing means to prevent dissemination of information to certain agencies or individuals. 20 ILCS 2630/5 describes the expungement and sealing criteria for certain offenses.

The BOI only expunges/seals eligible criminal records when it receives a court order along with the correct fee (See Appendix A: Fee Schedules). The BOI requires the court order to include either the original signature of the issuing judge or the seal and certification of the circuit court clerk. Additionally, the court order must contain sufficient information to identify the person whose record is to be expunged. Identification of the subject must include at least one of the following:

Name, sex, race, and date of birth and one of the following:

State Identification Number (SID)

Federal Bureau of Investigation (FBI) number

Chicago Identification Record (IR) number

Finally, the court order must contain sufficient information to identify the specific arrest to be expunged or sealed. Identification of the specific arrest must include at least one of the following:

Document Control Number of the arrest or

Date of arrest, arrest charge(s), and arresting agency and

The court case number.

The BOI forwards a copy of the expungement or seal order to the FBI and forwards a letter to the petitioner explaining what action was taken in response to the expungement or seal order.

The FBI will only process expungement or seal orders received from the BOI.

Refer to 20 ILCS 2630/5 to determine whether or not a record can be expunged.

Laws governing the expungement of local records differ from the laws governing the expungement of ISP records. The BOI does not notify arresting agencies of the expungements. For more information, visit the Office of the Appellate Defender’s web page containing expungement information at http://state.il.us/defender/exp.html

.

22-1

I

NITIATING AND

P

ROCESSING

E

XPUNGEMENTS

These are the steps required for an expungement:

A petition is filed in the county where the arrest occurred. The petition must be forwarded to the BOI for processing. There is no fee for processing a petition.

The court enters an order either granting or denying an expungement or seal order.

The clerk of the court mails a copy of the order to the petitioner, the arresting agency, and the BOI. The clerk of the court may send a copy of the order to the prosecutor and other agencies as ordered by the court.

The processing fee is submitted with the granted order.

The order submitted to the BOI pertains to ISP records. The FBI only accepts expungement requests from the BOI.

S

TOLEN

I

DENTITY

A “name change” order or an “order to correct arrest record” must be submitted for identity theft. If the subject was not fingerprinted for the arrest, but their name is associated with the arrest, only their name may be removed. The fingerprint record of another person cannot be expunged.

After the order has been signed by the judge, the BOI needs to be notified to correct the arrest record. Current expungement fees apply (see Appendix B: Fee Schedules).

22-2

Chapter 23 Frequently Asked Questions

The BOI occasionally receives certain questions regarding the collection, maintenance, dissemination, and use of CHRI. This section contains the answers to some of the most commonly asked questions.

FBI Q

UESTIONS

& A

NSWERS

This section contains the answers to the most commonly asked questions about FBI reporting.

Question: When do I complete and submit the FBI Arrest Card?

Answer: Never. The BOI electronically forwards your arrest to the FBI.

Question: What do I do with the FBI court disposition?

Answer: Submit the disposition directly to the FBI.

Question: What do I do when the FBI sends the disposition back?

Answer: Hold the disposition for a short period of time, and then resubmit the document to the FBI. Occasionally, there is a processing delay in the posting of arrest information to the FBI record. When this delay occurs, the posting of the disposition will be rejected because a match cannot be made between the disposition and the arrest. If you resubmit the disposition at a later date, the chances are greater that the arrest information would have been posted to the

FBI criminal records.

R

EPORTING

Q

UESTIONS

& A

NSWERS

This section contains the answers to the most commonly asked questions about reporting.

Question: When do I report arrests to the BOI?

Answer: You must report all felonies and Class A and B misdemeanors for adults who are arrested. You may report Class C misdemeanors, local ordinance violations, and traffic violations. You must report any offense that would be considered a felony if committed by an adult for all juveniles who are arrested or taken into limited custody.

Question: I arrested the subject for a reportable charge and sent the BOI the charging sheet and the fingerprint card, but then I released the subject without charging.

Do I report that information and, if so, how?

Answer: Yes. Submit a copy of the Arresting Agency copy with a line through the form and, in large print, write Released Without Charging.

Question: Can I submit charges that are not required to be reported?

Answer: Yes.

23-1

E

RROR

Q

UESTIONS

& A

NSWERS

This section contains the answers to the most commonly asked questions about errors.

Question: I submitted an Arrest fingerprint card but received the card back. Why?

Answer: The BOI returns the Arrest card if:

The Arrest card does not contain fingerprints; or

The submission contains a fatal error – missing a mandatory field; or

The fingerprints are rejected for poor fingerprint quality.

Question: I keep getting error messages concerning the bond amount I reported. What’s wrong?

Answer: The most common mistake in reporting bond information is marking a

Recognizance Bond and an amount of money in the Bond Amount. If money bond is completed, you must mark the Cash Bond or 10% Bond fields. But remember, all bond information is optional; you do not have to report this information to the BOI.

G

ENERAL

Q

UESTIONS

& A

NSWERS

Question: Can CHRI be disseminated over the radio to an officer in the field?

Answer: Yes. Your dispatcher should always provide your officers with information that would allow them to take precautions necessary for their own personal safety.

LEADS regulations state that CHRI can be disseminated over the radio for three reasons: to effect an immediate identification of an individual, to provide for law enforcement officer safety, and to provide for public safety. For instance, if officers are confronting an offender with a history of weapons offenses, they should be advised of that fact. However, you do not need to read the offender’s entire criminal history over the radio. If you provide CHRI to officers outside your agency, follow the rules pertaining to extra dissemination of CHRI (for detailed instructions, refer to Rules and Regulations of CHRI section for detailed information about security and privacy of CHRI).

Question: Will regional communications facilities be granted access to LEADS/CCH data?

Answer: Yes. However, each participating agency must sign the LEADS User’s

Agreement with CHRI Addendum. Also, the chairperson or member of the directorship of the facility, who is a “peace officer” as defined by the Illinois

Compiled Statutes, must sign an agreement and accept administrative responsibility for the regional facility.

Question: What benefits do local agencies gain by cooperating in an audit of their records?

Answer: The Illinois Criminal Justice Information Authority and ISP prepare a report on the compliance of their recordkeeping system for the agency. The report reviews policies, procedures, and practices for conformity with CHRI rules and regulations. Agencies may also use these reports to obtain grant funding.

23-2

Question: Our department is frequently contacted by various federal agencies requesting

CHRI. Should we give it to them?

Answer: CHRI should only be provided to law enforcement agencies. The BOI recommends that you cooperate completely with federal law enforcement agencies that are pursuing official investigations regarding alleged criminal conduct. However, your agency must follow the constraints outlined in the previous sections (such as Rules and Regulations of CHRI). You cannot disseminate record checks for employment or licensing purposes to other agencies.

Question: Can CHRI obtained via the LEADS system be used for employment or licensing checks for private industry?

Answer: No.

Question: Will the BOI send a set of prints for latents?

Answer: No. Please contact your local forensic laboratory for this request.

Question: My name appears on someone else’s rap sheet. How can I get it removed?

Answer: A “name change” order or an “order to correct arrest record” needs to be submitted. If you were not fingerprinted for the arrest that has your name associated with it, you cannot expunge another person’s fingerprint record. You may only request that your name be removed. After the order has been signed by the judge, Illinois State Police needs to be notified to correct the arrest record.

Question: Where do I get CHRI forms, instructions, and envelopes?

Answer: Contact the Stores Clerk for detailed information. (See Appendix C: Phone

Listings)

Question: What do I need to receive CHRI information?

Answer: You need to execute a LEADS User Agreement with CHRI Addendum between your agency and the ISP LEADS Administration. Your agency head must sign this agreement.

Question: How do I get a LEADS User Agreement with CHRI Addendum?

Answer: Contact the LEADS Administrator for detailed information or see the LEADS

2000 homepage at http://leadsinfo.isp.state.il.us/info/info.htm

.

Question: When does a new LEADS User Agreement with CHRI Addendum need to be submitted?

Answer: Any time you get a new agency head.

Question: How do I become authorized for LEADS access?

Answer: Contact your Field Specialist (see Appendix C: Phone Listing)

23-3

Question: How do I make a LEADS inquiry?

Answer: Contact the LEADS staff or refer to the General Ways to Obtain CHRI section, earlier in this manual.

Question: I have a question about Illinois Uniform Crime Reporting (I-UCR). Who do I talk to?

Answer: Contact the I-UCR staff. (See Appendix C: Phone Listings)

Question: I have a question about the Firearm Owner’s Identification (FOID) Program. Who do I talk to?

Answer: Contact the FOID staff. (See Appendix C: Phone Listings)

Question: Why are we getting this rap sheet? It is not our arrest.

Answer: Contact the BOI Customer Support Unit for detailed information. (See Appendix

C: Phone Listings)

23-4

Appendix A

Fee Schedules

Non-Criminal Justice

Processing Fees

Submission Type Manual/Paper Form Electronic/Live scan Resubmission Fee

Fee Applicants

(fees effective October 1, 2007)

State Only

FBI Only

$20.00 $15.00 $10.00

$19.25 $19.25 $10.00

State & FBI

VCA and AWV Full

$19.25 $34.25 $20.00

Set

(National Child Protection

Act/Volunteers for Children

Act and Adam Walsh

Volunteers)

Uniform Conviction Information Act Requests

(fees effective July 1, 2004)

Name-based Inquiry

Fingerprint Card

$16.00 $10.00 N/A

$20.00 $15.00 $10.00

Court Orders/

Petitions

Petitions

No Charge

Expungement/Sealing Order

$60.00

For resubmissions, please remember that you must provide the TCN number of the previous submission to qualify for the resubmission fee.

Paper submissions sent to the FBI will require a $30.25 fee for processing. The ISP submits all fingerprints to the FBI electronically, even when the original is submitted on paper.

A-1

A-2

Appendix B

Code Tables

Code Values

The following codes are used to complete all Illinois State Police CHRI forms. This section is broken down into two sections:

General

General codes which are used in the completion of CHRI forms. They are CSA codes, class, warrant type, and bond type posted.

Location Codes

These are location codes used in the completion of CHRI forms. There are county codes, state codes, and country codes.

Field Name

Sex

Race

Hair Color

Skin Tone

Description Code Meaning

The subject’s sex.

The subject’s race

The subject’s hair color.

BLK

BLN

BLU

BRO

GRN

GRY

ONG

PLE

PNK

RED

SDY

WHI

XXX

The subject’s skin tone/complexion ALB

BLK

M

F

U

W

B

A

I

U

BAL

DRK

DBR

FAR

LGT

LBR

MED

MBR

OLV

Male

Female

Unknown

White

Black

Asian/Pacific Islands

American Indian/Alaskan

Unknown

Bald

Black

Blond or Strawberry

Blue

Brown

Green

Gray

Orange

Purple

Pink

Red or Auburn

Sandy

White

Unknown

Albino

Black

Dark

Dark Brown

Fair

Light

Light brown

Medium

Medium brown

Olive

B-1

Field Name

Eye Color

Misc. Number

CSA

Class

Warrant Type

Description

The subject’s eye color identification number. Do not use the two-digit alpha code listed above for an Air Force, Army,

National Guard, or Air National

Guard serial number. Instead, use the generic AS code, followed by the number. For example, if the subject’s National Guard serial number is NG21001999, enter AS-

21001999 in the Miscellaneous

Number Field.

The inchoate code.

The class of offense, if known.

The warrant type code.

X

A

B

C

L

1

2

3

4

M

A

B

P

M

MD

MC

MP

AR

AS

CG

NS

OA

PP

SS

VA

Code Meaning

RUD

SAL

YEL

XXX

BLK

BLU

BRO

GRY

GRN

HAZ

MAR

PNK

XXX

Ruddy

Sallow

Yellow

Unknown

Black

Blue

Brown

Gray

Green

Hazel

Maroon

Pink

Unknown

Air Force Serial Number

Alien Registration Number

Army Serial Number, National

Guard Serial Number, or Air

National Guard Serial Number

(regardless of state)

U.S. Coast Guard Serial Number

Mariner’s Document of

Identification Number

Marine Corps Serial Number

Royal Canadian Mounted Police

Identification Number (FPS

Number)

Navy Serial Number

Originating Agency Police or

Identification Number

Passport Number

Selective Service Number

Veteran’s Administration Claim

Number

C

S

A

O

D

Conspiracy

Solicitation

Attempt

Offense cited/unknown

Drug Offense

Class 1 Felony

Class 2 Felony

Class 3 Felony

Class 4 Felony

Murder Class

Class X Felony

Class A Misdemeanor

Class B Misdemeanor

Class C Misdemeanor

Local Ordinance

Original arrest warrant

Bond forfeiture

Probation violation

Mandatory Supervised Release/

Parole Violation

B-2

Field Name

Bond Type

Posted

Basis for

Caution

Description

The type of bond posted

Valid Basis for Caution notations

Code Meaning

O Out of State warrant, all types

01

02

03

04

06

13

No bond posted

Driver’s License, Illinois License

Recognizance; personal or “I” bond

Cash; full cash – 100% bond

10% bond; 10% of set bail

Other; all other bond types

Allergies

Armed & Dangerous

Assault

Assault and Battery/A&B

Assault to Kill

Assault with a Deadly Weapon

Carries Weapon

Carrying a Concealed Weapon

Combative

Crime vs. Child

Crime vs. Elderly

Dangerous Drugs

Diabetic

Domestic Violence

Known to Abuse Drugs

Epilepsy

Escape Risk

Explosive Expertise

Fights Police

Gang Member

Handgun

Heart Condition

Intoxicated

Hemophiliac

IV Drug Users

Martial Arts Expert

Medical Alert

Medication Required

Mentally Unstable

Murder

Narc

Other

Patient

Rape

Resist Arrest

Resist Officer

Sex Offender

Sexually Violent Predator

Suicidal

Unlawful Use of Weapon

Violent Tendencies

B-3

S

CARS

, M

ARKS AND

T

ATTOOS

C

ODES

Artificial Body Parts and

Aids

Arm, left, artificial

Arm, right, artificial

Brace, left arm

Brace, right arm

Brace, back

Brace, left leg

Brace, right leg

Brace, neck

Braces, teeth

Contact Lenses

Denture, upper

Denture, lower

Denture, upper and lower

Ear, left, artificial

Ear, right, artificial

Eye, left, artificial

Eye, right, artificial

Foot, left, artificial

Foot, right, artificial

Glasses (prescription)

Gold tooth

Hand, left, artificial

Hand, right, artificial

Hearing Aid

Leg, left, artificial

Leg, right, artificial

Silver tooth

Code

ART L ARM

ART R ARM

BRAC L ARM

BRAC R ARM

BRACE BACK

BRAC L LEG

BRAC R LEG

BRACE NECK

BRAC TEETH

CON LENSES

DENT UP

DENT LOW

DENT UP LO

ART L EAR

ART R EAR

ART L EYE

ART R EYE

ART L FT

ART R FT

GLASSES

GOLD TOOTH

ART L HND

ART R HND

HEAR AID

ART L LEG

ART R LEG

SLVR TOOTH

Deformities

Cauliflower ear, left

Code

CAUL L EAR

Cauliflower ear, right

Cleft palate

Crippled arm, left

Crippled arm, right

CAUL R EAR

CLEFT PAL

CRIP L ARM

CRIP R ARM

Crippled finger(s), left hand * CRIP L FGR

Crippled finger(s), right hand * CRIP R FGR

Crippled foot, left **

Crippled foot, right **

CRIP L FT

CRIP R FT

Crippled hand, left

Crippled hand, right

CRIP L HND

CRIP R HND

Crippled leg, left

Crippled leg, right

Crippled toe(s), left

Crippled toe(s), right

Extra breast, non-specific

Extra breast, center

Extra breast, left

Extra breast, right

Extra finger(s), left hand

Extra finger(s), right hand

Extra nipple, non-specific

CRIP L LEG

CRIP R LEG

CRIP L TOE

CRIP R TOE

EXTR BRST

EXTR CBRST

EXTR LBRST

EXTR RBRST

EXTR L FGR

EXTR R FGR

EXTR NIP

Extra nipple, center

Extra nipple, left

Extra nipple, right

Extra toe(s), left

EXTR C NIP

EXTR L NIP

EXTR R NIP

EXTR L TOE

Extra toe(s), right EXTR R TOE

Harelip HARELIP

Deafness

Deaf, one ear, non-specific

Deaf, left ear

Deaf, right ear

Deaf, left and right ears

Code

DEAF EAR

DEAF L EAR

DEAF R EAR

DEAF

Mute ***

Protruding lower jaw

Protruding upper jaw

Shorter left leg

Shorter right leg

* Includes webbed fingers

MUTE

PROT L JAW

PROT U JAW

SHRT L LEG

SHRT R LEG

MUTE

*** To be used if the person is mute, but not deaf

Blindness Code

Fractured Bones

Blind, one eye, non-specific BLND EYE

Ankle, non-specific

Blind, left eye BLND L EYE

Ankle, left

Blink, right eye BLND R EYE

Ankle, right

Blind, both eyes BLIND

Arm, non-specific

Cataract, non-specific CATARACT

Arm, upper left

Cataract, left eye CATA L EYE

Arm, lower left

Cataract, right eye CATA R EYE

Arm, upper right

Cross-eyed CROSSEYED

Arm, lower right

Glaucoma GLAUCOMA

Code

FRC ANKL

FRC L ANKL

FRC R ANKL

FRC ARM

FRC UL ARM

FRC LL ARM

FRC UR ARM

FRC LR ARM

Clavicle, non-specific FRC CLAVIC

B-4

Fractured Bones

Clavicle, left

Clavicle, right

Fingers, non-specific

Finger(s), left hand

Finger(s), right hand

Foot, non-specific

Foot, left

Foot, right

Hand, non-specific

Hand, left

Hand, right

Jaw, non-specific

Jaw, upper left

Jaw, lower left

Jaw, upper right

Jaw, lower right

Knee, non-specific

Knee, left

Knee, right

Leg, non-specific

Leg, upper left

Leg, lower left

Leg, upper right

Leg, lower right

Pelvis, non-specific

Pelvic bone, left

Pelvic bone, right

Rib(s), non-specific

Rib(s) left

Rib(s), right

Shoulder, non-specific

Shoulder, left

Shoulder, right

Toes, non-specific

Toe(s), left foot

Toe(s), right foot

Wrist, non-specific

Wrist, left

Wrist, right

Missing Body Parts

Arm, left

Arm, right

Arm, lower left

Arm, lower right

Code

FRC LCLAVI

FRC RCLAVI

FRC FGR

FRC L FGR

FRC R FGR

FRC FOOT

FRC L FOOT

FRC R FOOT

FRC HAND

FRC L HAND

FRC R HAND

FRC JAW

FRC UL JAW

FRC LL JAW

FRC UR JAW

FRC LR JAW

FRC KNEE

FRC L KNEE

FRC R KNEE

FRC LEG

FRC UL LEG

FRC LL LEG

FRC UR LEG

FRC LR LEG

FRC PELVIS

FRC LPELVI

FRC RPELVI

FRC RIBS

FRC L RIB

FRC R RIB

FRC SHLD

FRC L SHLD

FRC R SHLD

Missing Body Parts

Breast, left

Breast, right

Ear, left

Ear, right

Eye, left

Eye, right

Finger(s), left hand

Finger(s), right hand

Finger joint(s), left hand

Finger joint(s), right hand

Foot, left

Foot, right

Hand, left

Hand, right

Kidney, left

Kidney, right

Leg, left

Leg, right

Leg, lower left

Leg, lower right

Lung, left

Ovary, left

Ovary, right

Prostate Gland

Testis, left

Code

MISS LBRST

MISS RBRST

MISS L EAR

MISS R EAR

MISS L EYE

MISS R EYE

MISS L FGR

MISS R FGR

MISS L FJT

MISS R FJT

MISS L FT

MISS R FT

MISS L HND

MISS R HND

MISS L KID

MISS R KID

MISS L LEG

MISS R LEG

MISS LLLEG

MISS LRLEG

MISS LLUNG

MISS RLUNG

MISS LOVAR

MISS ROVAR

MISS PROST

MISS L TES

MISS R TES

FRC TOE

FRC L TOE

FRC R TOE

FRC WRIST

FRC L WRST

FRC R WRST

Code

Needle Marks

Arm, left

Arm, right

Buttocks, left

Buttocks, right

Finger(s), left hand

MISS L ARM

MISS R ARM

MISS LLARM

MISS LRARM

B-5

Foot, right

Hand, left

Hand, right

Leg, left

Code

NM L ARM

NM R ARM

NM L BUTTK

NM R BUTTK

NM L FGR

NM R FGR

NM L FOOT

NM R FOOT

NM L HND

NM L HND

NM L LEG

Needle Marks

Leg, right

Buttocks, left

Buttocks, right

Calf, non-specific

Calf, left

Calf, right

Cheek, non-specific

Cheek (face), left

Cheek (face), right

Code

NM R LEG

SC L BUTTK

SC R BUTTK

SC CALF

SC L CALF

SC R CALF

SC L CHK

SC L CHK

SC R CHK

Ear, non-specific

Ear, left

Ear, right

Elbow, non-specific

SC EAR

SC L EAR

SC R EAR

SC ELBOW

Elbow, left

Elbow, right

Eyebrow, right (or right eye area)

SC L ELB

SC R ELB

Eyebrow, non-specific SC EYE

Eyebrow, left (or left eye area) SC L EYE

SC R EYE

SC FACE Face (Be more specific if possible.)

Finger(s), non-specific

Finger(s), left hand

Finger(s), right hand

Foot, non-specific

SC FGR

SC L FGR

SC R FGR

SC FOOT

Foot, left

Foot, right

Forearm, non-specific

Forearm, left

Forearm, right

SC L FT

SC R FT

SC F ARM

SC LF ARM

SC RF ARM

Scars

Thigh, left

Thigh, right

Wrist, left

Wrist, right

NM L THIGH

NM R THIGH

NM L WRIST

NM R WRIST

Groin area

Hand, non-specific

Hand, left

Hand, right

Head (Be more specific, if

Scars

possible)

Abdomen SC

Hip, non-specific

Ankle, non-specific

Code

SC ANKL

Hip, left

Ankle, left SC L ANKL

Hip, right

Ankle, right SC R ANKL

Knee, non-specific

Arm, non-specific SC ARM

Knee, left

Arm, left SC L ARM

Knee, right

Arm, right SC R ARM

Leg, non-specific

Arm, left upper SC UL ARM

Leg, left

Arm, right upper SC UR ARM

Leg, right

Lip non-specific

Breast, non-specific

Breast, left

Breast, right

Buttocks, non-specific

SC BREAST

SC L BRST

SC R BRST

SC BUTTK

Lip, lower

Lip, upper

Pockmarks POCKMARKS

Shoulder, non-specific SC SHLD

Shoulder, left

Shoulder, right

SC L SHLD

SC R SHLD

Thigh, non-specific

Thigh, left

Thigh, right

Wrist, non-specific

Wrist, left

SC THIGH

SC L THGH

SC R THGH

SC WRIST

SC L WRIST

Wrist, right

Skin Discolorations

(including birthmarks)

Ankle, non-specific

Ankle, left

Ankle, right

Arm, non-specific

Arm, left

Arm, right

Breast, non-specific

Breast, left

Breast, right

Buttocks, non-specific

Buttocks, left

Buttocks, right

Cheek, non-specific

Cheek (face), left

Cheek (face), right

Code

SC GROIN

SC HAND

SC L HAND

SC R HAND

SC HEAD

SC HIP

SC L HIP

SC R HIP

SC KNEE

SC L KNEE

SC R KNEE

SC LEG

SC L LEG

SC R LEG

SC LIP

SC LOW LIP

SC UP LIP

SC R WRIST

Code

DISC ANKL

DISC L ANKL

DISC R ANKL

DISC ARM

DISC L ARM

DISC R ARM

DISC BRST

DISC L BRS

DISC R BRS

DISC BUTTK

DISC L BUT

DISC R BUT

DISC CHEEK

DISC L CHK

DISC R CHK

B-6

Skin Discolorations

(including birthmarks)

Code

Ear, non-specific DISC EAR

Ear, left

Ear, right

DISC L EAR

DISC R EAR

Eyebrow, non-specific DISC EYE

Eyebrow, left (or left eye area) DISC L EYE

Eyebrow, right (or right eye area)

DISC R EYE

Face, non-specific

Finger, non-specific

DISC FACE

DISC FGR

Finger(s), left hand

Finger(s), right hand

Foot, non-specific

Foot, left

Foot, right

DISC L FGR

DISC R FGR

DISC FOOT

DISC L FT

DISC R FT

Hand, left

Hand, right

Hip, non-specific

Hip, left

Hip, right

DISC L HND

DISC R HND

DISC HIP

DISC L HIP

DISC R HIP

Knee, non-specific

Knee, left

Knee, right

Leg, non-specific

Leg, left

Leg, right

Lip, non-specific

Lip, lower

Lip, upper

DISC KNEE

DISC LKNEE

DISC RKNEE

DISC LEG

DISC L LEG

DISC R LEG

DISC LIP

DISC L LIP

DISC U LIP

Shoulder, non-specific

Shoulder, left

Shoulder, right

Thigh, non-specific

Thigh, left

Thigh, right

Wrist, non-specific

Wrist, left

Wrist, right

Ankle, non-specific

Ankle, left

Ankle, right

Arm, left

Arm, right

Breast, non-specific

DISC SHLD

DISC LSHLD

DISC RSHLD

DISC THGH

DISC L THGH

DISC R THGH

DISC WRIST

DISC L WRS

DISC R WRS

MOLE ANKL

MOLE L ANK

MOLE R ANK

MOLE L ARM

MOLE R ARM

MOLE BRST

Skin Discolorations

(including birthmarks)

Buttocks, non-specific

Buttocks, left

Buttocks, right

Cheek, non-specific

Cheek (face), left

Cheek (face), right

Code

MOLE LBRST

MOLE RBRST

MOLE BUTTK

MOLE L BUT

MOLE R BUT

MOLE CHK

MOLE L CHK

MOLE R CHK

Ear, non-specific

Ear, left

MOLE EAR

MOLE L EAR

Ear, right MOLE R EAR

Eyebrow, left (or left eye area) MOLE L EYE

Eyebrow, right (or right eye area)

MOLE R EYE

Finger(s), left hand

Finger(s), right hand

Foot, non-specific

Foot, left

Foot, right

MOLE FGR

MOLE L FGR

MOLE R FGR

MOLE FOOT

MOLE L FT

MOLE R FT

Hand, non-specific

Hand, left

Hand, right

Head, non-specific

Hip, non-specific

Hip, left

Hip, right

Knee, non-specific

Leg, non-specific

Leg, left

Leg, right

Lip, non-specific

Lip, lower

Lip, upper

B-7

Shoulder, non-specific

Shoulder, right

Thigh, non-specific

Thigh, left

Thigh, right

Wrist, left

MOLE HAND

MOLE L HND

MOLE R HND

MOLE HEAD

MOLE HIP

MOLE L HIP

MOLE R HIP

MOLE KNEE

MOLE L KNE

MOLE R KNE

MOLE LEG

MOLE L LEG

MOLE R LEG

MOLE LIP

MOLE L LIP

MOLE U LIP

MOLE SHLD

MOLE L SHD

MOLE R SHD

MOLE THGH

MOLE L THG

MOLE R THG

MOLE L WRS

MOLE R WRS

Tattoos

Ankle, left

Ankle, right

Arm, non-specific

Arm, left lower

Arm , right lower

Arm, left upper

Arm, right upper

Breast, non-specific

Breast, left

Breast, right

Buttocks, non-specific

Buttocks, left

Buttocks, right

Calf, non-specific

Calf, left

Calf, right

Cheek, non-specific

Cheek (face), left

Cheek (face), right

Ear, non-specific

Ear, left

Ear, right

Face (Be more specific, if possible)

Finger, non-specific

Finger(s), left hand

Finger(s), right hand

Foot, non-specific

Foot, left

Foot, right

Forearm, non-specific

Forearm, left

Forearm, right

Groin area

Hand, non-specific

Hand, left

Hand, right

Head (Be more specific, if possible.)

Hip, non-specific

Hip, left

Hip, right

Knee, non-specific

Knee, left

Knee, right

Leg, non-specific

Code

TAT L ANKL

TAT R ANKL

TAT ARM

TAT L ARM

TAT R ARM

TAT UL ARM

TAT UR ARM

TAT BREAST

TAT L BRST

TAT R BRST

TAT BUTTK

TAT L BUTK

TAT R BUTK

TAT CALF

TAT L CALF

TAT R CALF

TAT CHEEK

TAT L CHK

TAT R CHK

TAT EAR

TAT L EAR

TAT R EAR

TAT FACE

TAT FNGR

TAT L FGR

TAT R FGR

TAT FOOT

TAT L FOOT

TAT R FOOT

TAT FARM

TAT LF ARM

TAT RF ARM

TAT GROIN

TAT HAND

TAT L HND

TAT R HND

TAT HEAD

TAT HIP

TAT L HIP

TAT L HIP

TAT KNEE

TAT L KNEE

TAT R KNEE

TAT LEG

Tattoos

Lip, non-specific

Lip, lower

Lip, upper

Shoulder, non-specific

Shoulder, right

Thigh, non-specific

Thigh, left

Thigh, right

Code

TAT L LEG

TAT R LEG

TAT LIP

TAT LW LIP

TAT UP LIP

Wrist, left

Wrist, right

TAT L WRS

TAT R WRS

Other Physical

Characteristics

Cleft chin

Dimple, chin

Pierced right ear

Code

CLEFT CHIN

DIMP CHIN

DIMP L CHK

DIMP R CHK

Freckles FRECKLES

Hair implants

Pierced abdomen

HAIR IMPL

PRCD ABDMN

Pierced back

Pierced ears (both)

PRCD BACK

PRCD EARS

Pierced ear, one (non-specific) PRCD EAR

Pierced genitalia PRCD GNTLS

Pierced left ear

Pierced lip, non-specific

Pierced lip, upper

PRCD L EAR

PRCD LIP

PRCD U LIP

Pierced lip, lower

Pierced nipple, non-specific

Pierced nipple, left

Pierced nipple, right

PRCD L LIP

PRCD NIPPLE

PRCD L NIP

PRCD R NIP

PRCD NOSE

PRCD R EAR

Drugs Code

Amphetamines (including stimulants, speed, etc.)

Cocaine (including crack)

TAT SHLD

TAT L SHLD

TAT R SHLD

TAT THGH

TAT L THGH

TAT R THGH

DA AMPHETA

DA COCAINE

B-8

Narcotics (including Heroin,

Morphine, Dilaudid,

DA NARCOTI

Drugs

Methadone, etc.)

Paint (including thinner)

Other drugs of abuse not listed above

Therapeutic Drugs

Analgesics (pain relievers, including Darvon,

Acetominophen, Aspirin, etc.)

Anticonvulsants (seizure medicines, including Dilantin,

Mysoline, Phenobarbital, etc.)

Antidepressants (mood-lifters, including Elavil, Triavil,

Norpramine, Amitriptylene,

Code

DA PAINT

DA OTHER

Code

TD ANALGES

TD ACONVUL

TD ADEPRES

B-9

Therapeutic Drugs

Nortiptylene, etc.)

Cardiac (heard medications, including Digitalis, Digoxin, etc.)

Hipnotics (sleeping aids, including barbiturates, Chloral

Hydrate, Glutethimide, etc.)

Code

TD CARDIAC

TD HYPNOTI

Tranquilizers (including

Valium, Thorazine, Stellazine, etc.)

Other therapeutic medications not listed above, identify in MIS field

TD TRANQUI

TD OTHER

C

OURT

D

ISPOSITION

C

ODES

100 Series - Conviction

Disposition/Sentence

Information to Follow

101 Guilty

104 Ex Parte/Finding of

Guilt

105 Guilty/20 ILCS 301-40-

10

(Guilty) (Juvenile Only)

Only)

Imposed

200 Series - Non-Conviction

Disposition (No Sentence

Information to Follow)

Verdict

204 Not Guilty/Guilty of

Lesser and Included

Offense

207 Transferred/No

Jurisdiction

208 Dismiss

210 Dismiss/Defense

Motion

211 Dismiss/Court

212 Dismiss/ Superseded by Indictment or

Information

Cause

Prosecution

Dismissed (Inactive

Since 1992)

Dismissed (Inactive

Since 1992)

(Inactive Since 1992)

218 Dismiss/Treatment

Satisfied (Inactive

Since 1992)

(Inactive Since 1992)

220 Non-Suit

221 Stricken Off with Leave to Reinstate

Cause Abated

Reduced

Offense

Withdrawn (Decided not to prosecute)

Adjudicated Delinquent

(Not Guilty) (Juvenile

Only)

300 Series - Interim

Dispositions/ Forfeitures (No

Sentence Information to

Follow)

301 30 Day Notice of CNT

CT Date/DL

Suspension Pending

302 30 Day Notice of CNT

CT Date/Forfeit

Pending

303 Judgment Forfeiture

Comply/NRVC

305 Order of Failure to

Appear

400 Series - Interim

Disposition/ Withhold

Judge/Sentence Information

to Follow

401 Withhold

Judgement/710

Probation

402 Withhold

Judgment/1410

Probation

Supervision

404 Withhold

Judgement/91.5-120.9

(Inactive Since 1992)

405 Withhold Judgment/

720 ILCS 5/12-4.3

(Aggravated Battery

Child)

406 Withhold

Judgment/2310

Probation (Inactive

Since 1992)

Under Supervision

408 Withhold

Judgement/520 ILCS

5.0/3.5

409 Withhold Judgment/

720 ILCS 5/12-21.5 or

720 ILCS 5/12-21.6

720 ILCS 646/70

720 ILCS 5.0/11-14.2

500 Series - Interim

Dispositions/ Other/No

Sentence Information to

Follow

501 Unfit to Stand Trial

503 Mistrial

Withdrawn

600 Series -

Revocation/Vacate

Disposition/Sentence

Information May Follow

601 Revocation/Vacate

Probation

602 Revocation/Vacate

Conditional Discharge

B-10

603 Revocation/Vacate

Supervision

Probation

605 Revocation/Vacate

1410 Probation

ILCS 5/12-4.3

Probation

650 Series - Modifications to

Trial Court

Sentence

700 Series - Subsequent

Dispositions - No Sentence

Information to Follow

Terminated

703 Lieu of Bail Satisfied

(Inactive Since 1992)

704 DUI School Completed

705 Failure to Pay/Notice to

SOS

706 Paid in Full/Compliance of 705 Ch. 995-6-306-

D2

709 Abandon Vehicle/ Fail

To Pay/Notice to SOS

625 ILCS 5.0/4-214.1-d

In Full/ Compliance of

625 ILCS 5.0/4-214.1-

D

800 Series - Reviewing Court

801 Reversed/Reviewing

Court

802 Remanded/Reviewing

Court

803 Modified/Reviewing

Court

804 Vacated/Reviewing

Court

(Inactive Since 1992 –

See 650)

(Inactive Since 1992 –

See 651)

888 Series - Special

Disposition/Not Available

Available

S

ENTENCE

C

ODES

100 Series - No Sentence

Length

101 Death

102 Life

103 Repair of Criminal

Damage to Property

Information to Follow

105 Merge with Another

Sentence

200 Series - Associate with

Sentence Length

201 DOC

202 Jail

Work Release

204 Probation

205 Probation/Special

Conditions

Special Conditions

208 Supervision

(IPS)

211 Credit Time Served

(Juvenile Only)

300 Series - Associate with

Amounts

301 Fines and/or Cost/

Penalties and Fees

302 Restitution and Fees

400 Series - Special

Conditions

401 Study/Vocational

Training

402 Medical/Mental

Treatment

Treatment

Attendance/Residence

School

S

ENTENCE

S

TATUS

C

ODES

1 Sentence In Force

2 Waived

3 Suspended

4 Suspended In Part

5 Concurrent (SPC Only)

Unless Specifies

Consecutive

6 Consecutive (SPC Only)

7 Stayed

B-11

I

LLINOIS

C

OUNTY

C

ODES

County Code County Code

B-12

County Code County Code

081

082

B-13

S

TATE

C

ODES

State Code State

District of Columbia DC North Dakota

Code

NH

NJ

NM

NY

NC

ND

RI

SC

SD

Massachusetts MA Washington WA

WV

US

B-14

T

ERRITORIAL

P

OSSESSION

C

ODES

Territory

American Samoa (Islands)

Baker Island

Canal Zone

Caroline Islands

Guam

Howland Island

Jarvis Island

Johnston Atoll

Kingman Reef

Marshall Islands

Midway Islands

Navassa Island

Northern Marianas Islands

Palmura Atoll

Puerto Rico

Virgin Islands

Wake Island

B-15

VL

MK

PL

PR

JI

KI

MH

MW

VI

WK

CG

GM

HO

JR

Codes

AM

BK

CZ

F

OREIGN

C

OUNTRIES

/D

EPENDENCIES

/ T

ERRITORIES

Country Code (-A-) Code Country (-B-)

American Samoa (Islands)

Anguilla

Antigua & Barbuda

Aruba (now independent

Netherlands Antilles)

Ashmore and Cartier Island

AM

AE

AI

AJ

AH

Code

Bosnia & Herzegovina

NX

BP

BQ

Brazil BZ

British Honduras (now Belize) BH

BO

VB

British Solomon Islands BS

Brunei BX

Bukina Faso (known as Bulcina UV

Azores Islands

Country (-B-)

AQ

Code

Burundi BI

Byelarus BY

Code

CJ

Kampuchea)

Balearic Island BW

Cameroon CM

Bangladesh BL

Barbuda & Antigua AI

CANADA (See list of Provinces later in this chapter; use CD for

Unknown)

Bassas Da India (French

Possession)

BF

Canary Islands

Cape Verde Islands

ZI

CV

CP

Balize (formerly British Honduras)

Benin (formerly Dahomey)

BH

DH

Central African Republic

Ceylon (now Sri Lanka)

CW

CY

B-16

Country (-C-) Code

Country (-E-) Codes

China, Taiwan TW

Ecuador EU

China, People’s Republic RC

Egypt (Un. Arab Rep.) EY

Christmas Island, Territory of

(Australian External Territory)

HR

El Salvador EL

Clipperton Island (French DB

Ellice Island (now Tuvalu) TV

Possession)

England EN

Cocos (Keeling) Islands

Republics of the

DD

Colombia CB

Estonia ES

Comoros, Federal Islamic DG

Equatorial Guinea EK

Ethiopia EO

Congo, Brazzaville RB

ER Europa Island French

Congo, Kinshasa (now Zaire) ZR

Country (-F-) Code

Cook Island DI

Falkland Islands FA

Coral Sea Islands, Territory of

(Australian External Territory)

DJ

Faroe Island FO

Costa Rica CR

Federated States of Micronesia FS

Cote d’Ivoire, Republic of (Ivory

Coast)

IY

Fiji FJ

Finland FD

Croatia KC

France FN

Cuba CC

French Polynesia FP

Curacao NX

French Guiana

Cyprus, Republic of CS

Cyracar (Netherlands Antilles) NX

French Southern & Antarctic

Lands

FG

FR

Czech Republic EZ

Country (-G-)

Czechoslovakia CK

Code

Gabon GB

Country (-D-) Code

Gambia GK

Dahomey (now Benin) DH

Gaza GZ

Georgia (formerly Gruzinslcaya) GD

Denmark, Kingdom of

Djibouti, Republic of

DK

DN

Germany GE

Dominica Republic

Ducie Island (DU for reference only)

DR

PC

B-17

Gibraltar RG

Gilbert & Ellice Islands (now

Kiribati)

KB

Country (-G-) Code Country (-I-) Code

Glorioso Island (French

Possession

GO

Isle of Man IB

Israel IS

Greece GC

Italy (including Sicily & Sardinia)

Greenland GN

Ivory Coast (now Cote d’Ivoire)

Grenada GJ

IT

IY

Code

Guernsey Bailiwich (British Crown

Dependency)

Guiana, French

GF

FG

Jan Mayen (Norwegian Territory) JN

Japan JA

Jersey, Bailiwich of British Crown JE

JO

JU

Country (-H-) Code

Country (-K-) Code

CJ

Heard Island & McDonald Island,

Territory of (Australian Territory)

HE

Kazakhstan KT

Hercegovena & Bosnia (HC for reference only)

BP

Keeling (Cocos) Islands (Australia

Dependency)

DD

Kenya KE

Holland (Netherlands) NE

Khmer Republic CJ

Honduras HD

Kiribati (formerly Gilbert Island) KB

Hong Kong HK

Korea, South KO

Hungary HU

Korea, North

Kuwait KU

Country (-I-) Code

KN

Kyrgyzstan KZ

Iceland IC

Code

Indonesia (now includes Timer) IO

Labrador (included in NF

Islas Malvinas (Falkland Islands) FP

B-18

Lebanon LN

Country (-L-) Code Country (-M-) Code

MJ

RR

Luxembourg LX

Country (-N-)

Country (-M-)

Macau (formerly spelled Macao)

Code

OC

Namibia (South West Africa)

Code

SJ

Nauru NR

Madagascar (included in

Malagasy Republic)

MP Nepal NP

Netherlands (Holland)

Malaysia MZ

New Guinea (now Papua New

NE

Madeira Islands

Malagasy Republic (includes

Madagascar)

IM

MP

Netherlands Antilles (now

Bonaire)

NX

Nevis & Saint Christopher (“Kitts”) TS

Malawi MF

New Caledonai NQ

NO

HN

NZ

Nicaragua NU Man, Isle of (Crown Dependency) IB

Manahiki Island

Mariana Islands

KH

MK

Niger NN

Nigeria NG

Marshall Islands MH

Niue IU

OF

(Australian External Territory)

Mauritania MU

North Korea

Mauritius UM

North Vietnam

Mayotte, Territorial Collectivity of YO

Northern Ireland

McDonald Island & Heard Island HE

MEXICO (See list of Mexican

States later in this chapter; use

MM for unknown state)

Norway NW

Country (-O-)

KN

VN

NI

Code

Midway Islands MW

Okinawa OI

B-19

Country (-P-)

Palau, Republic of

Code

PD

Country (-S-)

St. Lucia

Code

TS

LU

PS

Papua New Guinea (formerly

New Guinea)

NO St. Vincent & the Grenadines

San Marino

Paracel Islands PF

Sao Tome and Principe

Paraguay PV

Sardinia (included in Italy)

VV

SH

TP

Peoples Republic of China RC

Saudi Arabia SB

Peru PU

Scotland SS

Philippines PI

Senegal SG

Pitcairn Island PC

Seychelles SE

Poland PO

IT

Sicily (included in Italy) IT

Polynesia, French FP

Portugal PT

Sikkim (same as India)

Portuguese Timor TI

Sierra Leone SA

II

Singapore SR

Portuguese (now Guinea-Bissau) PG

Slovakia LF

Puerto Rico PR

Slovenia LO

Country (-Q-) Code

Socialist Republic of Vietnam RV

Qatar QA

Solomom Islands)

Somalia SM

Country (-R-) Code

BS

South Africa SF

Republic of Congo, Brazzavile RB

South Georgia and the South

Sandwich Islands

GS

Rhodesia (now Zimbabwe) RH

South Korea KO

Romania/Rumania RU

South Vietnam (for reference

Russia (USSR) (for reference RA only) only)

Russia Federation RF

Southern Yemen (now People’s

Democratic Republic of Yemen, capital Aden)

Rwanda RW

SW Africa (Namibia)

Country (-S-) Code

Soviet Union (USSR) (for reference only)

Saint Helena HS

VS

ST

SJ

SX

Spain SP

B-20

Country (-S-)

Spanish Sahara (now Western

Sahara)

Spratly Islands

Sri Lanka (formerly Ceylon)

Suriname (also Surinam)

Svalbard (Norwegian Territory)

Sweden

Code

RS

TE

CY

ZC

SV

SQ

Country (-U-) Code

Uganda UG

Ukaine UK

Unknown (Note: For use in III records only)

XX

TC

Trucial States)

United Arab Republic (for reference only)

EY

UV known as Bulcina)

Syria SY chapter)

USSR (Soviet Union)(for

Country (-T-) Code reference only)

Taiwan (Republic of China) TW

U.S. Virgin Islands

Tajikistan TJ

SX

VI

Code

Thailand TH

New Hebrides)

Timor, Portuguese TI

Vatican City

HN

VY

Togo TO

Venezuela VZ

Tokelau TK

Vietnam, North (for reference VN

VS only)

Trinidad & Tobago TT

Virgin Islands, U.S. VI

Tromelin Island TM

Trucial States (now United Arab

Emirates)

TC

Wake Island

Tunisia TU

Wales WL

Turkey TY

WK

Wallis and Futuna WF

Turkmenistan UR

West Bank WB

Turks and Caicos Islands TR

Country (-W-) Code

Tuvalu (formerly Ellice Island) TV

West Germany (for reference only)

WG

West Indies (for West Indies WN

B-21

Country (-W-)

Island not found separately listed)

Western Sahara

Western Samoa

Country (-Y-)

Yemen (People’s Democratic

Republic of Yemen, capital Aden)

(for reference only)

Code

RS

WS

Code

RY

YE Yemen (capital Sana) (for

B-22

Country (-Y-) reference only)

Yugoslavia (for reference only)

Country (-Z-)

Code

YG

Code

Zaire (formerly Congo Kinshasa) ZR

Zambia ZM

Zimbabwe (formerly Rhodesia) RH

C

ANADIAN

P

ROVINCES

Province

Alberta

British Columbia

Manitoba

New Brunswick

Newfoundland (includes Labrador)

Northwest Territories

Nova Scotia

Codes

AB

BC

MB

NK

NF

NT

NS

Ontario

Prince Edward Island

ON

PE

Quebec PQ

Saskatchewan SN

Unknown Canadian Province CD

Yukon (Territory) YT

B-23

M

EXICAN

S

TATES

State

Baja California (Northern

Section)

Baja California (Southern

Section)

Code

BA

BJ

State

Code

Nayarit NA

Nuevo Leon NL

Oaxaca OA

QR

SL

Sonora SO

Distrito Federal (Mexico, D.F.) DF

MM

Mexico, D.F. (Distrito Federal) DF

Yucatan YU

Mexico (State) MX

Zacatecas

Michoacan MC

ZA

B-24

I

NDIAN

N

ATIONS

State

Absentee Shawnee

Devil’s Lake Sioux Tribe

Sac & Fox

Fond du Lac

Kiowa

Menominee

Mille Lacs

Oglala Sioux

Red Lake

Shakopee

Turtle Mtn. Band of Chipewa

White Earth

B-25

Code

EE

DL

FX

FC

KW

IX

LC

OS

RL

KP

UC

WE

B-26

Appendix C

Phone Listing

Bureau of Identification

260 North Chicago Street

Joliet, Illinois 60432

Field Specialists

Jennifer Dunbar

Forensic Laboratories

Joliet Laboratory

515 East Woodruff Road

Metro-East Laboratory

10023 Bunkum Road

Fairview Heights, Illinois 62208

Morton Laboratory

1810 South Main Street

(618) 542-2171 ext. 8116

(815) 844-1500 ext. 2289

(618) 397-6653

C-1

Rockford Laboratory

200 South Wyman, Suite 400

Southern Illinois Laboratory

606 East College Street

Springfield Laboratory

2040 Hill Meadows Drive

Suburban Chicago Laboratory

2873 South 25 th

Avenue

Chicago Forensic Science Center

Damen & Roosevelt

C-2

Printed by the Authority of the State of Illinois

ISP Central Printing Section

Printed on Recycled Paper

ISP 5-336e (8/10) www.illinois.gov www.isp.state.il.us

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