user manual for online system for registration / renewal of broking

user manual for online system for registration / renewal of broking
IRDAI
BROKER REGISTRATION
AND LICENSING
User Manual
Broker User Manual
Version History
Version history
Version No.
Date of Release
Prepared by
(L&T side)
Approved by
(L&T side)
1.0
17-Dec-2012
Komal Khatri
Namrata Singhal
2.0
24-Dec-2012
Komal Khatri
Tinaz Bhathena
3.0
28-Dec-2012
Komal Khatri
Namrata Singhal
4.0
31-Dec-2012
Komal Khatri
U Jayanti
5.0
2-Jan-2013
Komal Khatri
Namrata Singhal
6.0
3-Jan-2013
Komal Khatri
Gargi Talegaonkar
7.0
9-Jan-2013
Komal Khatri
Gargi Talegaonkar
8.0
17-Jan-2013
Komal Khatri
Namrata Singhal
9.0
23-Jan-2013
Komal Khatri
Tinaz Bhathena,
Namrata Singhal
Version 9.0/23-Jan-13
Approved
by (IRDA User
department)
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Broker User Manual
Table of Contents
Table of Contents
Prerequisites ................................................................................................................... 1
Introduction to BAP Portal ............................................................................................... 2
Role of a Broker .............................................................................................................. 3
Overview ......................................................................................................................... 4
Broker Registration.......................................................................................................... 5
To register on the portal: .............................................................................................. 5
Login Process ................................................................................................................. 9
To access the portal: ................................................................................................... 9
Points to Remember...................................................................................................... 11
Retrieve Credentials ...................................................................................................... 12
Retrieve Master ID: .................................................................................................... 12
User Profile for Master ID .............................................................................................. 17
User Profile for Sub Login ID ......................................................................................... 20
Register Digital Signature is displayed in User Profile of Directors only. ................... 22
Description of the menu tabs for Master IDs ................................................................. 23
Description of the menu tabs for Sub ID........................................................................ 24
Digital Signature ............................................................................................................ 25
Option 1 - Uploading the digital signature through the BAP portal: ............................ 25
Option 2 - Importing the digital signature on your browser: ....................................... 28
Creating Sub IDs ........................................................................................................... 30
Updating a Sub ID ......................................................................................................... 32
Deleting a Sub ID .......................................................................................................... 34
Broker Licensing ........................................................................................................... 36
New License .................................................................................................................. 37
Applicant Details ........................................................................................................... 40
Organization Structure .................................................................................................. 42
Business Information ..................................................................................................... 47
Financial Information ..................................................................................................... 49
Other Information .......................................................................................................... 53
Upload Documents ........................................................................................................ 55
Declaration .................................................................................................................... 57
Undertaking ................................................................................................................... 58
Print View ...................................................................................................................... 61
Renewal License ........................................................................................................... 68
Prerequisite for License Renewal .............................................................................. 68
Conditions for Late Renewal ...................................................................................... 69
To apply for license renewal: ..................................................................................... 69
Applicant Details ........................................................................................................... 72
Organization Structure .................................................................................................. 74
Business Information ..................................................................................................... 78
Financial Information ..................................................................................................... 80
Other Information .......................................................................................................... 84
Upload Documents ........................................................................................................ 85
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To view Upload Documents screen: .......................................................................... 85
To upload documents: ............................................................................................... 86
Declaration .................................................................................................................... 87
Undertaking ................................................................................................................... 88
Print view ....................................................................................................................... 91
To view Print view screen: ......................................................................................... 91
To submit Renew License Application: ...................................................................... 94
Duplicate License .......................................................................................................... 98
Changes During Licensing Period ............................................................................... 103
To view Changes in licensing screen:...................................................................... 104
Information on opening/closing branches, change of registration/branch office .......... 106
Transfer of shares, increase in paid up capital/change in holding company conversion
.................................................................................................................................... 109
Induction of new directors/cessation of existing directors, approval for appointment of
directors in international bodies ................................................................................... 113
Change in Principal Officer/key management personnel............................................. 116
Information on particulars of persons responsible for soliciting and procuring broking
business ...................................................................................................................... 119
Standing arrangement with Insurance Company and hospitals .................................. 122
Change in Name/Organization Structure..................................................................... 124
Information/Approval for investment funds .................................................................. 126
Transfer of shares, increase in paid up capital/change in holding company/conversion of
company...................................................................................................................... 127
Removal of lien on FD after making fresh FD ............................................................. 131
Voluntary surrender of License ................................................................................... 134
Approval for opening representative offices abroad .................................................... 136
Other Representations by brokers on matter of License ............................................. 137
Miscellaneous ............................................................................................................. 138
Changes in licensing Category .................................................................................... 140
To apply for a Change in License Category: ............................................................ 140
Pay Annual Fees ......................................................................................................... 143
Pay Annual Fees: .................................................................................................... 143
View License Details ................................................................................................... 147
View Application Status ............................................................................................... 148
Pending for Clarification .............................................................................................. 150
Returns........................................................................................................................ 153
Quarterly Returns ........................................................................................................ 156
Business Data for Brokers........................................................................................... 157
Business Data for Insurance Brokers (Life) ................................................................. 162
Business Data for Insurance Brokers (Non Life) ......................................................... 164
Claims Data for Insurance Brokers ............................................................................. 166
Annual Returns ........................................................................................................... 170
Reinsurance Balances Outstanding ............................................................................ 171
Cash Flow Statement for Insurance Brokers ............................................................... 173
Security screening proceedings for reinsurance broking ............................................. 177
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Financial Statement of each insurance broker-Profit and Loss Statement .................. 179
Balance Sheet of Insurance brokers ........................................................................... 184
Audit Arrangement for Insurance Broker ..................................................................... 188
Insurance Bank Accounts of Insurance Brokers .......................................................... 190
Details of Group Companies of a Insurance Broker .................................................... 192
Spread of Business during the Year Ending ................................................................ 194
Professional Indemnity Insurance In Force As At ........................................................ 196
Half Yearly................................................................................................................... 198
Financial Data for Insurance Brokers .......................................................................... 199
Assistance on Filling Returns ...................................................................................... 202
Pay Penalty ................................................................................................................. 245
Error Handling ............................................................................................................. 248
Frequently Asked Questions ....................................................................................... 252
Glossary ...................................................................................................................... 254
Index ........................................................................................................................... 258
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List of Figures
List of Figures
Figure 1: User Registration Screen ................................................................................. 6
Figure 2: Registration Confirmation Screen .................................................................... 8
Figure 3: Duplicate User Error Message ......................................................................... 8
Figure 4: IRDA BAP Portal Login Screen ........................................................................ 9
Figure 5: Change Password Screen.............................................................................. 10
Figure 6: Log Off Confirmation Dialog Box .................................................................... 10
Figure 7: Retrieve User ID/Password Selection ............................................................ 12
Figure 8: Retrieve Master/Organization ID Options ....................................................... 12
Figure 9: User ID Retrieval Confirmation Message ....................................................... 13
Figure 10: Retrieve User ID/Password Selection .......................................................... 13
Figure 11: Retrieval Sub Login ID ................................................................................. 14
Figure 12: User ID Retrieval Confirmation Message ..................................................... 14
Figure 13: Retrieve Password Options .......................................................................... 14
Figure 14: Additional Retrieve Password Options ......................................................... 15
Figure 15: Retrieve Password Process ......................................................................... 15
Figure 16: Retrieve Password Process ......................................................................... 16
Figure 17: Incorrect retrieval information error message ............................................... 16
Figure 18: User Profile Screen for Master ID ................................................................ 17
Figure 19: User Profile - Change Password screen ...................................................... 18
Figure 20: Password Change Confirmation Message ................................................... 18
Figure 21: Update User Profile Screen.......................................................................... 19
Figure 22: User Profile Update Confirmation Message ................................................. 19
Figure 23: Updating Security Question and Answer ...................................................... 20
Figure 24: User Profile Screen for Sub Login ID ........................................................... 20
Figure 25: User Profile - Change Password screen ...................................................... 21
Figure 26: Password Change confirmation message .................................................... 21
Figure 27: Update User Profile screen .......................................................................... 22
Figure 28: User Profile Update Confirmation Message ................................................. 22
Figure 29: User Profile screen ....................................................................................... 26
Figure 30: Web Signer dialog box ................................................................................. 26
Figure 31: Password required dialog box ...................................................................... 27
Figure 32: Web Signer dialog box displaying the uploaded signature ........................... 27
Figure 33: Password required dialog box ...................................................................... 28
Figure 34: Web Signer dialog box displaying the uploaded signature ........................... 29
Figure 35: Create Sub ID Screen .................................................................................. 30
Figure 36: Sub ID Creation Confirmation Screen .......................................................... 31
Figure 37: Update/Delete Sub ID Screen ...................................................................... 32
Figure 38: Update Sub ID Screen ................................................................................. 33
Figure 39: Successful Updation Acknowledgement Dialog Box .................................... 33
Figure 40: Update/Delete Sub ID Screen ...................................................................... 34
Figure 41: Delete Sub ID Screen .................................................................................. 34
Figure 42: Message Pre-Deletion .................................................................................. 35
Figure 43: User Confirmation Screen ............................................................................ 37
Figure 44: Confirmation Message box........................................................................... 37
Figure 45: New License Application Screen .................................................................. 38
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Figure 46: Applicant Details Screen .............................................................................. 41
Figure 47: Organization Structure Screen ..................................................................... 43
Figure 48: Business Information Screen ....................................................................... 47
Figure 49: Financial Information Screen........................................................................ 50
Figure 50: Other Information Screen ............................................................................. 53
Figure 51: Upload Documents Screen .......................................................................... 56
Figure 52: Declaration Screen ....................................................................................... 57
Figure 53: Undertaking Screen ..................................................................................... 58
Figure 54: Print View Screen ......................................................................................... 63
Figure 55: User Confirmation Message for Payment .................................................... 64
Figure 56: Make Payment screen ................................................................................. 64
Figure 57: Demand Draft Details screen ....................................................................... 65
Figure 58: NEFT/RTGS Details screen ......................................................................... 65
Figure 59: Form Submitted Successfully Notification .................................................... 66
Figure 60: Form Submitted Successfully Notification .................................................... 66
Figure 61: Renewal warning message when attempting to renew 3 months before ..... 68
Figure 62: Renewal warning message when attempting to renew 3 Years before ........ 69
Figure 63: Renew License Screen ................................................................................ 70
Figure 64: Applicant Details Screen .............................................................................. 73
Figure 65: Organization Structure Screen ..................................................................... 75
Figure 66: Business Information Screen ....................................................................... 78
Figure 67: Financial Information Screen........................................................................ 81
Figure 68: Other Information Screen ............................................................................. 84
Figure 69: Upload Documents Screen .......................................................................... 86
Figure 70: Declaration Screen ....................................................................................... 87
Figure 71: Undertaking Screen ..................................................................................... 88
Figure 72: Print View Screen ......................................................................................... 94
Figure 73: User Confirmation message for Renewal License ....................................... 94
Figure 74: Make Payment Screen ................................................................................. 94
Figure 75: Demand Draft Details screen ....................................................................... 95
Figure 76: NEFT/RTGS Details screen ......................................................................... 95
Figure 77: Confirmation Message for Make Payment ................................................... 96
Figure 78: Form Submitted Successfully Notification .................................................... 96
Figure 79: Duplicate License Screen ............................................................................ 98
Figure 80: Make Payment screen ................................................................................. 99
Figure 81: Demand Draft Details screen ..................................................................... 100
Figure 82: NEFT/RTGS Details screen ....................................................................... 100
Figure 83: Confirmation Message for Make Payment ................................................. 101
Figure 84: Form Submitted Successfully Notification .................................................. 101
Figure 85: User Confirmation Message ....................................................................... 104
Figure 86: Changes during Licensing Period Screen .................................................. 104
Figure 87: Particulars of registered/branch office Screen............................................ 106
Figure 88: Transfer of shares, increase in paid up capital/ change in holding company/
conversation Screen.................................................................................................... 109
Figure 89: Board of Director Details Screen ................................................................ 113
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Figure 90: Management Details Screen ...................................................................... 116
Figure 91: Particulars of persons responsible for soliciting and procuring of Insurance or
reinsurance business Screen ...................................................................................... 119
Figure 92: Standing arrangements with other insurance brokers or service providers
Screen ......................................................................................................................... 122
Figure 93: Change in Name/organization structure Screen......................................... 124
Figure 94: Information/Approval for investment of funds Screen ................................. 126
Figure 95: Capital Structure and Shareholder details Screen ..................................... 128
Figure 96: Fixed Deposit Details Screen ..................................................................... 131
Figure 97: Voluntary surrender of license Screen ....................................................... 134
Figure 98: Approval for opening representative offices abroad Screen ....................... 136
Figure 99: Other representations by brokers on matter of License Screen ................. 137
Figure 100: Miscellaneous Screen .............................................................................. 138
Figure 101: Changes in license Category Screen ....................................................... 140
Figure 102: Deletion/ Degradation of Category Screen ............................................... 141
Figure 103: Pay Annual Fees Screen.......................................................................... 143
Figure 104: Make Payment Screen ............................................................................. 144
Figure 105: Demand Draft Details screen ................................................................... 144
Figure 106: NEFT/RTGS Details screen ..................................................................... 145
Figure 107: View license Details Screen ..................................................................... 147
Figure 108: View Application Status Screen ............................................................... 148
Figure 109: URN for Pending for Clarification Screen ................................................. 150
Figure 110: Pending for Clarification Screen ............................................................... 151
Figure 111: User Confirmation Message ..................................................................... 151
Figure 112: Returns Screen ........................................................................................ 153
Figure 113: Submit Forms Returns Screen ................................................................. 155
Figure 114: User Confirmation Message ..................................................................... 155
Figure 115: Quarterly Returns Screen......................................................................... 156
Figure 116: Business Data for Brokers Screen ........................................................... 158
Figure 117: User Confirmation Message ..................................................................... 161
Figure 118: Business Data for Insurance Brokers (Life) Screen ................................. 162
Figure 119: User Confirmation Message ..................................................................... 163
Figure 120: Business Data for Non Life Screen .......................................................... 164
Figure 121: User Confirmation Message ..................................................................... 165
Figure 122: Claims Data for Insurance Broker Screen ................................................ 167
Figure 123: User Confirmation Message ..................................................................... 169
Figure 124: Annual Returns Screen ............................................................................ 170
Figure 125: Reinsurance Balance Outstanding Screen............................................... 171
Figure 126: User Confirmation Message ..................................................................... 172
Figure 127: Cash Flow Statement Screen................................................................... 174
Figure 128: User Confirmation Message ..................................................................... 176
Figure 129: Security screening proceedings Screen ................................................... 177
Figure 130: User Confirmation Message ..................................................................... 178
Figure 131: Profit and Loss Statement Screen ............................................................ 180
Figure 132: User Confirmation Message ..................................................................... 182
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Figure 133: Balance Sheet Screen ............................................................................. 185
Figure 134: User Confirmation Message ..................................................................... 187
Figure 135: Audit Arrangements Screen ..................................................................... 188
Figure 136: User Confirmation Message ..................................................................... 189
Figure 137: Insurance Bank Accounts Screen ............................................................ 190
Figure 138: User Confirmation Message ..................................................................... 191
Figure 139: Details of Group companies for an Insurance Broker Screen .................. 192
Figure 140: User Confirmation Message ..................................................................... 193
Figure 141: Spread of Business during the Year Ending Return Screen..................... 194
Figure 142: User Confirmation Message ..................................................................... 195
Figure 143: Professional Indemnity Insurance In Force As At Returns Screen ........... 196
Figure 144: User Confirmation Message ..................................................................... 197
Figure 145: Half Yearly Returns Screen ...................................................................... 198
Figure 146: Half Yearly Returns Screen ...................................................................... 200
Figure 147: User Confirmation Message ..................................................................... 201
Figure 148: Pay Penalty Screen .................................................................................. 245
Figure 149: Total Amount Displayed in the Pay Penalty Screen ................................. 246
Figure 150: Make Payment Screen ............................................................................. 246
Figure 151: Demand Draft Details Screen................................................................... 246
Figure 152: NEFT/RTGS Details screen ..................................................................... 247
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Prerequisites
Prerequisites
In order to access the BAP Portal and to perform activities, the below mentioned
hardware and software infrastructure is required
Field
Description
Hardware - Personal Computer / Laptop
Processor
Intel processors Pentium 4 / i3 / i5 / i7 @ 1GHz or above
RAM
1 GB RAM or above (minimum 1GB recommended)
Hard Disk
80 GB or above HDD
Ethernet Card
10 / 100 Mbps
Printer
Laser Jet
Software
Operating
System
Windows XP (with Service Pack2), Windows Vista,
Windows 7, Mac OS v 10.5
Office Utility
MS - Office 2003 or above
Browsers
Internet Explorer 6.0 / 7.0 / 8.0, Apple Safari 5.0
(recommended Internet Explorer 8.0 )
Java Runtime
JRE 1.7 Update 72
Adobe Acrobat
9.0 version
Reader
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Introduction to BAP Portal
Introduction to BAP Portal
IRDA has taken an initiative of automation for facilitation of various activities that need
to be undertaken by Insurance companies, surveyors, brokers and Third Party
Administrators (TPA) for regulatory compliance. This program is called the ‘Business
Analytics Project’ or BAP as referred to henceforth.
In the current technology driven environment, this portal delivers ease of use and
uniformity in routine activities like online filing of returns, submitting applications for
enrollment, new license, renewals and other changes to existing licenses. This
application also supports on-line clarification of queries, and provides notifications,
reminders and alerts for adherence to timelines.
This initiative will ensure good communication between insurance players and IRDA.
Standardized and timely collection of industry data will help IRDA in efficient
supervision of insurance operations, monitoring and tracking for the development of the
insurance industry in India.
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Role of a Broker
Role of a Broker
Brokers are intermediaries between the prospective customers and insurers. In order to
ensure that insurance and reinsurance business is transacted along proper lines, there
are set out rules of conduct and licensing procedures to be followed. All brokers
operating in the insurance market need to be duly licensed by IRDA and also need to
submit periodic returns reporting details of the operations.
This project aims at automating the licensing process and the submission of returns by
the Brokers, the details for which follow.
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Overview
Overview
The BAP Portal allows smooth registration of Corporate Broker. The Corporate Broker
can then perform following activities:


Retrieve User id and Passwords.
Creation of Sub Login ID’s for
- Employee
- Authorized Signatory

Updating and deleting the Sub IDs.
BAP Portal allows the end user to perform the following activities:










Apply for New License.
Apply for Renewal License.
Apply for Duplicate License.
Apply for Changes during licensing period.
Apply for Change in license category.
View License Details
View license application status.
View license applications pending for clarification.
Submission of Returns.
Pay Penalty.
Any designated personnel can fill the form; however the submission of the
forms is done by Authorized Signatory only.
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Broker Registration
Broker Registration
For getting licensed by IRDAI & to work as a Broker, user has to first fill an online ‘New
User’ registration form available on IRDA BAP Portal.
To register on the portal:
1. Open a browser and enter the address: www.irdabap.gov.in. The IRDA BAP
portal home page is displayed.
2. Click Register. The User Registration screen is displayed.
3. From User Type drop down list, select Corporate.
4. From User Role drop down list, select Broker. The Corporate Registration
screen is displayed. All mandatory fields on the form are marked with an asterisk
(*).
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Broker Registration
Figure 1: User Registration Screen
The fields in the Corporate Broker Registration Screen are explained in the following
table:
Field
Description
New User Registration
Organization
Name
Enter the name of organization.
Corporate PAN Enter corporate PAN card number. (Format: AAAAA1111A)
No.
Applicant Type Select either Company or Partnership Firm by selecting radio-button.
Registered Office Address
Address1
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Enter the first line of the address.
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Broker Registration
Field
Description
Address2
Enter the second line of the address.
Address3
Enter the third line of the address.
Country
This displays the country name. By default, India is displayed.
State
Select state from the drop-down list.
District
Select district from the drop-down list. List of districts will come on the
basis of state selected.
City
Select city from the drop-down list. List of cities will come on the
basis of district selected.
Region
Select region from the drop-down list.
Pin Code
Enter the pin code number. It has to be 6 digit number only.
Contact Details
E mail ID
Enter the Email ID.
Alternate E mail Enter the alternate e mail ID.
ID
Contact Person Enter the Contact Person from your organization
Contact Number Enter the contact number
Registration Details
Registration
Number
Enter the organization’s registration number. It has to be 21 digits
number only.
Date of
Registration
Enter the organizations date of registration.
Security Question
Security
Question
Select security question from the drop-down list.
Security Answer Enter answer for the selected security question. Please note down
security question and answer as these will help to retrieve the user
ID/password in case you forget them.
Verification Code
Enter
Verification
Code
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Enter case-sensitive verification code as displayed in captcha.
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Broker Registration
5. Enter the relevant information and click Submit. An Acknowledgement dialog
box is displayed along with your User ID, notifying that the registration is
successful.
Figure 2: Registration Confirmation Screen
6. Click OK. The user ID and password are sent to the registered email ID.
7. After registration is done in the portal, end user can create sub ids for 2
authorized signatories and 1 employee of the organization.
If end user tries to create multiple accounts by entering same registration number, a
"User already exists" error message is displayed.
Figure 3: Duplicate User Error Message
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Login Process
Login Process
To access the portal:
To access the BAP portal, user will have to login by entering valid credentials.
1. Open a browser and enter the address: www.irdabap.gov.in. The IRDA BAP
portal home page is displayed.
2. Click Login. The IRDA BAP portal login screen is displayed.
Figure 4: IRDA BAP Portal Login Screen
3. In User field, enter the user ID.
4. In Password field, enter password.
5. Click Log On. User Profile will be displayed, along with registered name on the
screen.
6. The Change Password screen is displayed if user is logged in for the first time
or if current password is in use for 90 days or more. Otherwise, the User Profile
page is displayed.
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Login Process
Figure 5: Change Password Screen
Follow the below steps to Change Password:
1. In Old Password field, enter your current password.
2. In New Password field, enter your new password.
3. In Confirm Password field, re-enter your new password.
4. Click Change. Click Cancel to go back to the login screen.
To Log Off from the portal:
1.
Click Log Off. A log off confirmation dialog box is displayed.
Figure 6: Log off Confirmation Dialog Box
2.
Click "Yes" to log out. Else, Click "No" to go back to the previous screen.
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Points to Remember
Points to Remember
For User ID:





If user is not logged in to portal for 3 months or more, the user ID will be deactivated.
If user is registered on portal but has not filled up or submitted any application
form for 3 months, the ID will be de-activated.
If user is registered on the portal and filled up application form but has not made
fee payment, the User ID will be de-activated at the end of 3 month period.
If user does not respond within 3 months (in spite of repeated reminders) to
clarifications/documents sought by IRDA on the new license application
submitted earlier, the user ID will be locked at end of 3 month period.
An email notification will be sent to user’s registered email ID 3 days before the
3-month period ends, after which user ID will be de-activated.
For Password:


The BAP Portal account will be locked after user makes 3 unsuccessful attempts
to log into the portal.
In case of password change, the new password must be different from the last
five passwords.
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Retrieve Credentials
Retrieve Credentials
If user forgets the BAP login credentials, user can retrieve them using Retrieve User ID/
Password option.
Retrieve Master ID:
1. On the IRDA BAP portal login screen, click Forgot Password/User ID. The
Retrieve User ID/Password screen is displayed.
Figure 7: Retrieve User ID/Password Selection
2.
3.
4.
5.
In Retrieve Type, select User ID. Additional fields are displayed.
From User Type drop-down list, select Corporate.
From Corporate Type, select Broker.
From Retrieve, select the type of ID that user wants to retrieve.
6. In Retrieve, click Master/Organization ID. Additional fields are displayed.
7. In the Registration Number field, enter the corporate registration number.
Figure 8: Retrieve Master/Organization ID Options
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Retrieve Credentials
8. Click Retrieve User ID. An Acknowledgement dialog box is displayed notifying
that the user ID has been sent to registered email ID.
Figure 9: User ID Retrieval Confirmation Message
9. Click OK. The User ID is sent to your registered email ID.
Retrieve Sub Login ID
1. On the IRDA BAP portal login screen, click Forgot User Id / Password. The
Retrieve User ID/Password screen is displayed.
Figure 10: Retrieve User ID/Password Selection
2. In Retrieve Type, click User ID. Additional fields are displayed.
3. From User Type drop-down list, select Corporate.
4. From Corporate Type drop-down list, select Broker.
5. In Retrieve, click Sub Login ID. Additional fields are displayed.
6. In the Master ID field, enter the Master ID.
7. In the Registered Sub Login ID, enter registered E-mail ID.
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Retrieve Credentials
Figure 11: Retrieval Sub Login ID
8. Click Retrieve User ID. Acknowledgement dialog box is displayed notifying that
user ID has been sent to registered email ID.
Figure 12: User ID Retrieval Confirmation Message
9. Click OK. The User ID is sent to registered email ID.
To Retrieve Password:
1. On the IRDA BAP portal login screen, click Forgot User Id / Password. The
Retrieve User ID/Password screen is displayed.
2. In Retrieval Type, select Password. Additional fields are displayed.
Figure 13: Retrieve Password Options
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Retrieve Credentials
3. In User ID field, enter user ID.
4. Click Submit. additional fields are displayed.
Figure 14: Additional Retrieve Password Options
5. From Security Question drop-down list, select the question that is selected
while registration.
6. In Security Answer field, enter the answer to the security question.
Figure 15: Retrieve Password Process
7. Click Retrieve Password. Acknowledgement message dialog box is displayed,
notifying that new password has been sent to the registered Email ID.
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Retrieve Credentials
Figure 16: Retrieve Password Process
8. Click OK. The password is sent to the registered email ID.
If user enters incorrect retrieval information, an error message is displayed.
Figure 17: Incorrect retrieval information error message
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User Profile for Master ID
User Profile for Master ID
When user you logs into the portal, the User Profile screen is displayed. On this screen,
user can change password and update profile.
Figure 18: User Profile Screen for Master ID
To Change Password:
1. On the User Profile screen, click Change Password. The Change Password
screen is displayed.
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User Profile for Master ID
Figure 19: User Profile - Change Password screen
2. In Old Password field, enter the current password.
3. In New Password field, enter the new password.
4. In Confirm New Password field, re-enter the new password.
5. Click Change Password. Acknowledgement dialog box is displayed notifying
that your password has been changed successfully. Click OK
Figure 20: Password Change Confirmation Message
To Update User Profile:
1. On the User Profile screen, click Update User Profile. The Update User
Profile screen is displayed. Through this screen, user can only update the
contact details.
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User Profile for Master ID
Figure 21: Update User Profile Screen
2. Click Submit. An Acknowledgement dialog box is displayed notifying that the
profile has been successfully updated.
Figure 22: User Profile Update Confirmation Message
3. Click OK.
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User Profile for Sub Login ID
User Profile for Sub Login ID
When user log into the portal using broker sub ID, the User Profile screen is displayed.
1. On this screen, user has to first enter the security question and answer.
Figure 23: Updating Security Question and Answer
2. Click Submit.
Figure 24: User Profile Screen for Sub Login ID
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User Profile for Sub Login ID
On this screen, user can change password and update the profile. User also needs to
upload the digital signature from this page.
To Change Password:
1. On the User Profile screen, click Change Password. The Change Password
screen is displayed.
Figure 25: User Profile - Change Password screen
2. In Old Password field, enter the current password.
3. In New Password field, enter the new password.
4. In Confirm New Password field, re-enter the new password.
5. Click Change Password. Acknowledgement dialog box is displayed notifying that
the password has been changed successfully.
Figure 26: Password Change confirmation message
6. Click OK.
To Update User Profile:
1. On the User Profile screen, click Update User Profile. The Update User Profile
screen is displayed. Through this screen user can only update the security
question and answer.
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User Profile for Sub Login ID
Figure 27: Update User Profile screen
2. Click Submit. Acknowledgement dialog box is displayed notifying that user
profile has been successfully updated.
Figure 28: User Profile Update Confirmation Message
3. Click OK.
Register Digital Signature is displayed in User Profile of Directors only.
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Description of the menu tabs for Master IDs
Description of the menu tabs for Master IDs
The Master ID screen contains the following menu tabs:
1. Create Sub ID – User can create sub ids for employees and authorized
signatories of the company. User is allowed to create sub ids for 2 authorized
signatories and 1 employee.
2. Update/ Delete Sub ID – User can update the designation, email id and
contact number of any of the authorized signatories and employees. At the
same time user can also delete any of the authorized signatories / employee IDs
created on the portal.
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Description of the menu tabs for Sub ID
Description of the menu tabs for Sub ID
The Sub ID screen contains the following menu tabs:
1. Licensing - Allows user to apply for a new license, renew license, duplicate
license, changes during licensing period, change in license category and pay
annual fees.
2. Returns: Allows user you to submit returns that include information related to the
business conducted by firm during the financial year.
3. View Application Status - Allows user to track the status of the submitted
applications.
4. View License Details- Allows user to view the status and other information
related to License.
5. Pending for clarification - Allows user to upload additional documents and
provide clarification required by IRDAI during processing of applications.
6. Pay Penalty: Allows user to view and pay the penalties imposed on the user you
by IRDA.
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Digital Signature
Digital Signature
In Digital Signature, user needs to register the digital signature that user wants to use
for their corporate Broker. User can obtain the digital signature from several
companies/authorities/agencies that provide them. There are two options by which user
can register the digital signature.

Option 1: Uploading the digital signature through the BAP portal - In this option
user can upload the digital signature through BAP portal and then register it.
Then, whenever user needs to attach the signature, user will have to upload the
signature again.

Option 2: Importing the digital signature on your browser - In this option, user
can upload the digital signature in any browser and then register it. Then,
whenever user wants to attach the signature, user just needs to click the Attach
Digital Signature button and select the signature that user has imported on the
browser.
Option 1 - Uploading the digital signature through the BAP
portal:
1. On the User Profile screen, click Register Digital Signature. The Web Signer
dialog box opens.
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Digital Signature
Figure 29: User Profile screen
Figure 30: Web Signer dialog box
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Digital Signature
2. Click P12/PFX tab.
3. Click Browse to search for the digital signature and click OK to upload it. The
Password Required dialog box is displayed.
Figure 31: Password required dialog box
4. Enter the password provided by the digital signature provider and click OK. The
details of the uploaded digital signature are displayed in a table.
Figure 32: Web Signer dialog box displaying the uploaded signature
5. Select the signature from the table and click Sign. Again, the Password
Required dialog box is displayed.
6. Enter the password provided by the digital signature provider and click OK.
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Digital Signature
Figure 33: Password required dialog box
The Web Signer dialog box closes and a success message is displayed in the
User Profile screen notifying that the digital signature is successfully uploaded.
If user registers the signature through this option, then, whenever user wants to
attach digital signature for any form, user will have to go through the entire
process.
Option 2 - Importing the digital signature on your browser:
1. Double click the digital signature certificate. The Certificate Import Wizard
opens.
2. Click “Next” twice. The wizard asks user you for password of the digital
signature.
3. Enter the password and click “Next” twice.
4. Click Finish.
5. Login to the BAP portal.
6. On the User Profile screen, click Register Digital Signature. The Web Signer
dialog box opens. The available signatures are displayed in a table.
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Digital Signature
Figure 34: Web Signer dialog box displaying the uploaded signature
7. Select the signature that user wants to register and click Sign. Now, whenever
user wants to attach the digital signature for any form, user will have to click the
Attach Digital Signature button and then select the desired sign.
For importing the digital signature on the browser, system must havee the
following installed:
 Java Runtime Environment 1.6 and above

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Creating Sub IDs
Creating Sub IDs
As a Corporate Broker, user you can create 3 sub login IDs on the BAP Portal, using
the Master ID. Two of the created sub IDs are for 2 authorized signatories who can
digitally sign the applications and returns, and third sub ID is for the employee.
Creating a New Sub ID
1. Click Create Sub ID.
2. The create sub id screen will open. All mandatory fields on the form are marked
with an asterisk (*)
Figure 35: Create Sub ID Screen
The details on Create Sub ID screen are explained in the following table:
Field
First Name
Description
Enter First Name of the authorized signatory /employee.
Middle Name
Enter Middle Name of the authorized signatory /employee.
Last Name
Enter Last Name of the authorized signatory /employee.
Designation
Select the designation for which sub ID is to be created
PAN Number
Enter PAN number of the authorized signatory / employee
Email ID
Enter email Id of the authorized signatory/ employee
Date of Birth
Enter Date of Birth of the authorized signatory /employee
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Creating Sub IDs
Contact Number Enter Contact number of the authorized signatory /employee
3. Click Create ID. An Acknowledgement dialog box is displayed along with the
User ID details, notifying that the registration is successful.
Figure 36: Sub ID Creation Confirmation Screen
4. Click OK.
5. Click Cancel will take user to the previous page without saving any information
filled on this page.
6. Clicking on Clear will clear all contents filled on this screen.
User is allowed to create only 3 sub ids. Please delete all existing sub ids which are
not required anymore so as to create new sub IDs.
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Updating a Sub ID
Updating a Sub ID
User can update the details of the sub IDs created as well.
Updating a Sub ID
1. Click Update Sub ID link.
Figure 37: Update/Delete Sub ID Screen
2. Select the User Id to be updated and Click Update to view Update/Delete ID
Screen.
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Updating a Sub ID
Figure 38: Update Sub ID Screen
3. User can update the Designation, Email ID and Contact Number for the Sub ID
created.
4. Click Update ID. An acknowledgement message will be displayed on screen.
Figure 39: Successful Updation Acknowledgement Dialog Box
5. Click OK
6. Click Cancel will take the user to the previous page without saving any
information filled on this page.
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Deleting a Sub ID
Deleting a Sub ID
You can delete the details of the sub ID’s created as well.
To Delete Sub ID:
1. Click on Update/Delete Sub ID. List of all the created Sub IDs will be displayed
Figure 40: Update/Delete Sub ID Screen
2. Select the Sub ID which is to be deleted and click on Delete. A Confirmation
dialog box is displayed.
Figure 41: Delete Sub ID Screen
3. A confirmation Message will be displayed, with Yes and No button.
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Deleting a Sub ID
Figure 42: Message Pre-Deletion
4. If user wants to proceed with deleting the user account then Click “Yes” else
click “No”.
5. If user clicks “Yes”, the sub ID will be deleted. If user clicks “No”, user will be
taken back to Update/ Delete sub id screen.
6. Click Cancel will take user to the previous page without saving any
information filled on this page.
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Broker Licensing
Broker Licensing
If user wants to become a corporate Broker, then user needs to register his Company in
the portal. During the new license application process, user has to enter details of the
broker employed in the Company, the directors of the firm, upload the necessary
documents and pay the required fee. After IRDAI approves your request, it issues user
a separate license. User is also required to renew the license periodically. As per IRDAI
regulations, corporate brokers are required to renew their license every three years.
User can also apply for changes in the license details.
Broker can apply for license in any one of the following categories:
1.
2.
3.
4.
5.
6.
Direct Life
Direct Non-Life
Direct (Life & Non-Life)
Composite (Non-Life)
Composite (Both)
Reinsurance Broker
As per IRDA regulations, brokers are required to renew their licence every three
years.
Licensing comprises of the following sections:
1.
2.
3.
4.
5.
6.
New License
Renew License
Duplicate License
Changes during Licensing Period
Changes in Licensing Category
Pay Annual Fees
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New License
New License
In order to obtain a new corporate broker license, user has to fill and submit an
application form to IRDAI along with the scanned copies of the supporting documents.
The employee can only save the form in draft mode and cannot submit the form.
Submissions can only be done by authorized signatories of the firm.
When one of the authorized signatories submit the form, it must be signed by other
authorized signatory also before it goes to IRDAI for approval. IRDAI reviews and
validates the application and then approves, rejects or closes it.
To apply for a New License:
1. Click 'Broker'
2. Click New Licensing.
3. User will get a confirmation box saying "Please confirm that you have gone
through all information regarding broker regulations on IRDA site
(www.irdabap.gov.in)".
Figure 43: User Confirmation Screen
4. If user clicks “Yes”, user will get Applicant Details screen.
5. If user clicks No, a message box is displayed stating that user needs to go
through the broker regulations before proceeding to the licensing process.
Figure 44: Confirmation Message box
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Licensing
Figure 45: New License Application Screen
6. The Broker New Licensing form will open on screen. Please note that all fields
marked with asterisks (*) on the screen are compulsory.
The New License application consists of the following sections:









Applicant Details
Organization Structure
Business Information
Financial Information
Other Information, if any
Upload Documents
Declaration
Undertaking
Print View
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Licensing
The buttons available in the New License application are explained below:
Button
Description
Attach Digital
Signature
Click to attach digital signature to the license application
Submit
After the declaration check box is selected, click Submit to submit the
application. (Submit gets enabled only after the attachment of Digital
Signature by both the directors)
Cancel
Click to return to the home page. This action will also clear all the
information entered without saving it.
Save as Draft
Click to save all the data entered in the form. User You can use this
option if they want to submit the form at a later time.
View
Submitted
Form
Click to view the submitted New License Application in read only
mode.
Print
Click to print the submitted New License Application
Clear
Click to clear the data entered.
Previous
Click to go to previous section.
Next
Click to go to the next section.
The digital signature of the both the authorized signatures of the firm are
required for the successful submission of the form
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Applicant Details
Applicant Details
The Applicant Details screen displays address details and communication details of
the organization.
To view Applicant Details screen
1. Click Broker tab.
2. Click New Licensing tab.
3. User will get a confirmation box saying "Please confirm that you have gone
through all information regarding broker regulations on IRDA site
(www.irda.gov.in)".
4. If user you click “Yes”, Applicant Details screen will appear.
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Figure 46: Applicant Details Screen
5. If user clicks “No”, a new window is opened which navigates user you to the IRDAI
website where user can view the broker regulations.
6. Applicant Details screen will allow the user to select Broker Category.
7. Select appropriate broker category in the 'Insurance Broker' field.
Other than 'Insurance Broker' all other fields on the Applicant Details screen are
read only.
Back (Changes in License Category)
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Organization Structure
Organization Structure
In Organizational structure, user has you need to mention details regarding
shareholders, directors, partners, proprietors, bankers, auditors and activities
associated with the company.
To view Organizational Structure screen:
On the Applicant Details screen, click “Next”. The Organization Structure screen is
displayed. All mandatory fields on the form are marked with an asterisk (*).
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Figure 47: Organization Structure Screen
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The fields in Organizational Structure screen are described in the following table.
Field
Description
Organization Structure
Status of applicant
Select one of the following status that is applicable:
 Individual/ Sole Proprietor
 Partnership
 Company
 Co. operative society
 Others
Stock exchange
Enter the name of stock exchange with which the
company is listed. If not, mention “Not Applicable”.
Latest share price
Enter latest share price of the company here.
Date and Place of Incorporation
Date
Enter date of incorporation here.
Place
Enter place of incorporation here.
Scope of Business as
described in Memorandum
of Association
Enter scope of business as described in Memorandum
of Association. Details entered should be exactly same
as provided to IRDAI.
Shareholder Details
Shareholding as on date
Enter date on which we are recording shareholding
details
Name of the shareholder
Enter name of the shareholder.
Number of shares
Against each shareholder, mention the number of
shares.
Percentage of total paid up Enter percentage of total paid up capital of the company.
capital of the company
Foreign holding
Select 'Yes' if shareholder has a foreign holding.
Otherwise, ‘No’.
Particulars of Directors/ Partners/ Proprietors
Name
Enter name of the directors/ partners/ proprietors.
Qualification
Enter qualifications of directors/ partners/ proprietors.
Experience in insurance
Enter experience in insurance broking of directors/
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broking
partners/ proprietors.
Share in applicant
firm/company
Enter share in applicant firm/company of directors/
partners/ proprietors.
Directorship in other
companies
Enter number of companies that the Directors/ Partners/
Proprietors holds directorship
Name of activities carried out by the associated company/concerns
Name of the company or the Enter name of the associated company.
firm
Address
Enter address of the associated company.
Type of activity handled
Enter type of activity handled by the associated
company.
Nature and interest of
applicant company
Enter nature and interest of the applicant company.
Whether any one or more
If one or more persons of the associate
persons of the associate
Company / concerns are interested in the applicant's
Companies/ concerns are
business, then select 'Yes' else select 'No'
interested in the applicant's
business.
Name and Address of the Principal bankers of the applicant
Name of the Banker
Enter name of the principal banker.
Address Line 1
Enter first line of the principal banker’s address.
Address Line 2
Enter second line of the principal banker’s address.
Address Line 3
Enter third line of the principal banker’s address.
Country
This field displays the country. By default, India is
displayed.
State
Enter state of the principal banker
District
Enter district of the principal banker
City
Enter city of the principal banker
Pin code
Enter pin code of the principal banker
Name and Address of the Statutory Auditor of the applicant
Name of the Statutory
Auditor
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Address Line 1
Enter first line of the Statutory Auditor’s address
Address Line 2
Enter second line address of the Statutory Auditor’s
address
Address Line 3
Enter third line of the Statutory Auditor’s address
Country
India is displayed by default
State
Select state from the drop-down list.
District
Select district from the drop-down list. List of districts will
come on the basis of state selected.
City
Select city from the drop-down list. List of cities will
come on the basis of district selected.
Pin code
Enter pin code of the Statutory Auditor
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Licensing
Business Information
In Business Information, user needs to mention details regarding key management
personnel, infrastructure, manpower and experience in the relevant industry etc.
To view Business Information screen:
On the Organization Structure screen, click Next. The Business Information screen
is displayed. All mandatory fields on the form are marked with an asterisk (*)
Figure 48: Business Information Screen
The fields in Business Information screen are described in the following table.
Field
Description
Particulars of key management personnel
Name
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Field
Description
Qualification
Enter educational qualification of
the management personnel.
Experience with particular
reference to Insurance Broking
Enter number of years of experience as
insurance broker of the management personnel
Date of appointment
Enter date of appointment of management
personnel to the current job.
Functional areas
Enter functional areas relevant to the
management personnel.
Details of infrastructure like office Enter details of infrastructure like office space,
space, equipment and manpower equipment and manpower available with the
available with the applicant
applicant
Details of experience in insurance Enter details of experience in insurance
broking/insurance consulting/risk broking/insurance consulting/risk management
management and other services
and other services
Any other information considered Enter any other information considered relevant
relevant to the nature of services to the nature of services rendered by the
rendered by the applicant
applicant
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Financial Information
Financial Information
In Financial Information, you need to mention details such as capital structure,
deployment of resources, and major source of income, income and profit before
tax, dividends, etc.
To view Financial Information screen:
On the Business Information screen, click Next. The Financial Information screen is
displayed. All mandatory fields on the form are marked with an asterisk (*)
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Figure 49: Financial Information Screen
The fields in Financial Information screen are described in the following table.
Field
Description
Capital Structure
Capital Structure
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Field
Licensing
Description
company. This includes: Authorized Capital, Issue Capital,
Paid-up Capital, Free reserves, and Paid up + free reserves.
Year prior to preceding Field is disabled by default for New License only
year
Preceding year
Field is disabled by default for New License only
Current year
Enter the capital amount in the current year
Deployment of resources
Particulars
Lists the different financial resources available with the
organization
Year prior to preceding Field is disabled by default for New License only
year
Preceding year
Field is disabled by default for New License only
Current year
Enter the financial value of the respective resource in the
current year
Major source of income
Particulars
Lists down the possible income streams of the applicant
Year prior to preceding Field is disabled by default for New License only
year
Preceding year
Field is disabled by default for New License only
Re numeration
Enter Re numeration received as percentage of premium
received as percentage
of premium
Income and Profit before tax
Particulars Income
Enter values such as category of income/ expenses or profit
before taxes
Year prior to preceding Field is disabled by default for New License only
year
Preceding year
Field is disabled by default for New License only
Current year
Enter income from the respective income stream for the
current year.
Dividends
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Field
Description
Particulars
Lists the dividends in terms of amount and percentage
Year prior to preceding Field is disabled by default for New License only
year
Preceding year
Field is disabled by default for New License only
Current year
Enter the dividends amount for the current year.
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Other Information
Other Information
In Other Information, you need to mention details such as Details of all settled and
pending disputes and economic offences if any.
To view Other Information screens:
On the Financial Information screen, click Next. The Other Information screen is
displayed. All mandatory fields on the form are marked with an asterisk (*)
Figure 50: Other Information Screen
The fields in Other Information screen are described in the following table.
Field
Description
Details of all settled and pending disputes
Nature of dispute
Enter the nature of dispute
Name of the party
Enter the name of the party with whom the
applicant is in dispute with
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Field
Description
Pending/settled
Select either pending or settled
Details, if any of any economic
offences by the
applicant/ proprietor or any of
the Partners/
Directors, or key managerial Personnel
in the last three years
Enter Details, if any of any economic
offences by the
applicant/ proprietor or any of the Partners/
Directors, or key managerial Personnel in
the last three year
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Upload Documents
Upload Documents
In Upload Documents, you need to upload the necessary documents for the
successful submission of the New License application
View Upload Documents screen:
On the Other Information screen, click Next. The Upload Documents screen is
displayed. All mandatory fields on the form are marked with an asterisk (*).
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Figure 51: Upload Documents Screen
To Upload Documents:
1. Under Documents required, click Browse to search for the corresponding
Document.
2. Click Upload File to upload the corresponding document. The name of the
uploaded document appears beside the Upload File button.
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Declaration
Declaration
Declaration section has 2 parts namely Fee Payment and Declaration.
The Fee Payment part will specify the amount of fees to be paid by the Broker to
obtain this license.
The Declarations part will specify important points that the user is expected to read and
agree to before proceeding.
Figure 52: Declaration Screen
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Undertaking
Undertaking
In this section, you need to provide information such as if any person related to the
applicant has been denied license in the past. If yes then specify the relationship with
the applicant.
Other information such as list of employees who will be responsible for soliciting and
procuring Insurance business and details of the fixed deposit for renewal of license will
also be mentioned here.
To View Under taking screen:
On the Declaration screen, click Next. The Undertaking screen is displayed. All
mandatory fields on the form are marked with an asterisk (*)
Figure 53: Undertaking Screen
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The fields in undertaking screen are described in the following table.
Field
Description
Whether any person related to
applicant has been refused for the
License in the Past or Not.
Select either 'Yes' or 'No'
Person Related to applicant
Name of the person
Enter name of the person related (If a
person related to the applicant has been
denied license in the past )
Relationship with the applicant
Enter relationship with the applicant (If a
person related to the applicant has been
denied license in the past )
Qualification and Experience details of the Principal Officer of the applicant
Name
Enter name of the principal officer of the
applicant
Address
Enter address of the principal officer of the
applicant
Qualification
Enter qualification of the principal officer of
the applicant
Prior Experience
Enter years of prior experience of the
principal officer of the applicant
Previous Employment
Enter previous employment of the principal
officer of the applicant
Employment Details
Enter employment details the principal
officer of the applicant
List of employees who will be responsible for soliciting and procuring insurance
business
Name
Enter name of the employee who will be
responsible for soliciting and procuring
insurance business
Address
Enter address of the employee who will be
responsible for soliciting and procuring
insurance business
Designation
Enter designation of the employee who will
be responsible for soliciting and procuring
insurance business
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Field
Description
Qualification
Enter qualification of the employee who will
be responsible for soliciting and procuring
insurance business
Details of Responsibilities
Enter responsibilities of the employee who
will be responsible for soliciting and
procuring insurance business
Details of the fixed deposit for renewal of license
Name of the Bank
Enter name of the bank in which the
applicant has a fixed deposit
F. D Number
Enter fixed deposit number
Address
Enter address of the bank in which the
applicant has a fixed deposit
Amount held in deposit
Enter amount held in the fixed deposit
Percentage to Initial Capital
Enter Percentage to Initial Capital
Maturity Date
Enter maturity date of the fixed deposit
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Print View
Print View
In Print View, validate and confirm the information submitted by you in the application,
in order to proceed with the submission.
To view Print View screen:
On the Undertaking screen, click Next. The Print View screen is displayed. All
mandatory fields on the form are marked with an asterisk (*)
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Figure 54: Print View Screen
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To submit New License Application:
1. On the Print view screen, select the Declaration check box.
2. Click Attach Digital Signature button. If you have uploaded the digital signature
through the BAP portal, then you need to upload it again. Otherwise, if you have
imported the signature on your web browser, then it will be attached as soon as
you click on button. See the Digital Signature topic for more details.
3. Click Submit. The User Confirmation Message dialog box is displayed.
Figure 55: User Confirmation Message for Payment
4. Click yes to proceed to payment. The Make Payment screen is displayed
Figure 56: Make Payment screen
5. Select the desired payment type and click Go to make payment through that
type. The different payment types are explained below.

Payment through DD - Select this payment type if you want to make your
payment through demand draft. You need to create the demand draft first and
then enter its details in this payment type.
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Figure 57: Demand Draft Details screen
The fields in this payment type are explained in the following table.
Field
Description
Instrument number
Enter the demand draft number.
Amount to be paid
(Rs.)
The amount payable is displayed by default.
Bank Name
Enter the name of the bank from which you created the
demand draft.
Amount of
Instrument (Rs.)
Enter the amount of the demand draft.
Instrument Date
Select the date when you created the demand draft.

Payment through NEFT/RTGS - Select this payment type if you want to
make your payment through NEFT/RTGS. For this payment type, you need to
make payment to IRDA through NEFT/RTGS and then enter the payment
details in this payment type.
Figure 58: NEFT/RTGS Details screen
The fields in this payment type are explained in the following table.
Field
Description
Acknowledgement
No.
Enter the acknowledgement number received after
making the online payment.
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Field
Description
Amount to be paid
(Rs.)
The amount payable is displayed by default.
Bank Name
Enter the name of the bank through which you made
the payment.
Enter your IFSC code Enter the IFSC code of your bank branch.
Date of Payment
Select the date when you made the payment.
Enter your Account
Number
Enter your bank account number.
Amount of Payment
(Rs.)
Enter the amount of the payment made.
6. Enter the necessary details for the selected payment type and click Submit.
Transaction ID is generated; Click OK to complete payment process.
Figure 59: Form Submitted Successfully Notification
7. On OK, an Acknowledgement dialog box is displayed containing the Unique
Reference Number (URN).
Figure 60: Form Submitted Successfully Notification
8. Click OK.
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This completes the New License application process. After you successfully submit the
form, it is sent to IRDA. The action taken by IRDA on the form is conveyed to you in the
form of E mail notifications.
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Renewal License
Renewal License
Each Insurance Broker license has a validity period after which the license expires if it
is not renewed. As per IRDA regulations, you need to renew your Insurance Broker
license every three years. IRDA sends you a remainder emails 3 months before the
license expiration. These reminders are sent at interval of 1 month each informing you
to renew your license before expiry. You are also required to pay the required renewal
license fee. There are certain prerequisite and conditions that you need to remember
while renewing your license.
In order to obtain a Renewal license, you need to fill and submit an application form to
IRDA along with the scanned copies of the supporting documents.
The Data entry operator can only save the form in the draft mode and cannot submit the
form. Submissions can only be done by the directors of the firm.
When one of the directors submits the form, it must be signed by the other director also
before it goes to IRDA for approval. IRDA then reviews and validates the application
and then approves rejects or closes it.
Prerequisite for License Renewal

You can renew your license 90 days before the date of expiration. If you apply
for renewal three months before the license expiry date, a warning message is
displayed.
Figure 61: Renewal warning message when attempting to renew 3 months before
from the date of expiry

You cannot renew the application, 3 Years before the License Expiration Date. If
you apply for renewal, a warning message is displayed.
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Figure 62: Renewal warning message when attempting to renew 3 Years before
from the date of expiry
Conditions for Late Renewal
Condition
Description
Renew License application
submitted one month or more Renewal fee of Rs 1000
before License expiry date
Renew License application
submitted within less than
thirty days before License
expiry date
Renewal fee of Rs 1000 and late Fee of
Rs 100
Renew License application
submitted after License
Expiry date
Renewal Fee of Rs 1000 and Late Fee of
Rs 750
To apply for license renewal:
1. Click Broker tab.
2. Click Renew License link. The License Renewal screen is displayed.
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Figure 63: Renew License Screen
3. The License Renewal form comprises of the following sections:
 Applicant Details
 Organization Structure
 Business Information
 Financial Information
 Other Information
 Upload Documents
 Declaration
 Undertaking
 Print View
4. The buttons available in the License Renewal form are explained in the
following table.
Button
Description
Attach Digital Click to attach digital signature to the license application.
Signature
Submit
Click to submit the application form once you have selected
the declaration check box. (Submit button will be enabled only
after attachment of digital signature by both the directors).
Cancel
Click to return to the home page. This action will also clear all
the information entered without saving it.
View
Submitted
Form
Click to view the submitted form in read-only mode.
Print
Click to print the License Renewal form.
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Clear
Click to clear the information entered.
Back
Click to go to previous section.
Next
Click to go to next section.
If you renew your license after it has expired, then, a warning message is
displayed notifying that your license has expired and it also displays the
amount of the late and renewal fee that you need to pay.
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Applicant Details
Applicant Details
The Applicant Details screen displays address details and communication details
of the organization.
To view Applicant Details screen
1. Click Broker tab.
2. Click Renewal Licensing tab.
3. You will get a confirmation box saying "Please confirm that you have gone
through all information regarding broker regulations on IRDA site
(www.irdabap.gov.in)".
4. If you click “Yes”, you will get Applicant Details screen.
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Figure 64: Applicant Details Screen
5. If you click “No”, a new window is opened which navigates you to the IRDA website
where you can view the Broker regulations.
6. All fields are pre-populated in this section. Hence, you can click “Next” to go to next
screen.
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Organization Structure
Organization Structure
In Organizational structure, you need to mention details regarding shareholders,
directors, partners, proprietors, bankers, auditors and activities associated with the
company.
To view Organizational Structure screen:
On the Applicant Details screen, click “Next”. The Organization Structure screen is
displayed. All mandatory fields on the form are marked with an asterisk (*).
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Figure 65: Organization Structure Screen
The fields in Organizational Structure screen are described in the following table.
Field
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Shareholder Details
Name of the share holder
Enter name of the share holder here
Number of shares
Enter number of shares with the share holder
Percentage of total paid up capital Enter Percentage of total paid up capital of the
of the company
company
Foreign holding
Select 'Yes' if the shareholder has a foreign
holding and 'No' otherwise
Particulars of Directors/ Partners/ Proprietors
Name
Enter name of the Directors/ Partners/
Proprietors
Qualification
Enter qualification of Directors/ Partners/
Proprietors
Experience in insurance broking
Enter Experience in insurance broking of
Directors/ Partners/ Proprietors
Share in applicant firm/company
Enter Share in applicant firm/company of
Directors/ Partners/ Proprietors
Directorship in other companies
Enter the number of companies that the
Directors/ Partners/ Proprietors holds
Directorship
Name of activities carried out by the associated company/concerns
Name of the company or the firm
Enter name of the associated company
Address
Enter Address of the associated company
Type of activity handled
Enter type of activity handled by the associated
company
Nature and interest of applicant
company
Enter nature and interest of the applicant
company
Whether any one or more persons
of the associate
Companies/ concerns are
interested in the applicant's
business.
If one or more persons of the associate
companies/ concerns are interested in the
applicant's business then select 'Yes' else select
'No'
Name and Address of the Principal bankers of the applicant
Name of the Banker
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Address Line 1
Enter first line of the principal banker’s address
Address Line 2
Enter second line of the principal banker’s
address
Address Line 3
Enter third line of the principal banker’s address
Country
India is displayed by default
State
Enter state of the principal banker
District
Enter district of the principal banker
City
Enter city of the principal banker
Pin code
Enter pin code of the principal banker
Name and Address of the Statutory Auditor of the applicant
Name of the Statutory Auditor
Enter name of Statutory Auditor
Address Line 1
Enter first line of the Statutory Auditor’s address
Address Line 2
Enter second line of the Statutory Auditor’s
address
Address Line 3
Enter third line of the Statutory Auditor’s address
Country
India is displayed by default
State
Enter state of the Statutory Auditor
District
Enter district of the Statutory Auditor
City
Enter city of the Statutory Auditor
Pin code
Enter pin code of the Statutory Auditor
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Business Information
Business Information
In Business Information, you need to mention details regarding key management
personnel, infrastructure, manpower, and experience in the relevant industry etc.
To view Business Information screen:
On the Organization Structure screen, click Next. The Business Information
screen is displayed. All mandatory fields on the form are marked with an asterisk (*)
Figure 66: Business Information Screen
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The fields in Business Information screen are described in the following table.
Field
Description
Business handled during the last three years with Insurers and list of reinsurers
Name
Enter name of the Insurer
Amount
Enter the Amount handled during the last
three years
Percentage of total premium handled
by the broker
Enter the percentage of total premium
handled by the broker
Service Rendered
Enter the service rendered during the last
three years
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Financial Information
Financial Information
In Financial Information, you need to mention details such as Capital structure,
deployment of resources, major source of income, income and profit before tax,
dividends etc
To view Financial Information screen:
On the Business Information screen, click Next . The Financial Information screen
is displayed. All mandatory fields on the form are marked with an asterisk (*).
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Figure 67: Financial Information Screen
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The fields in Financial Information screen are described in the following table.
Field
Description
Capital Structure
Capital Structure
Lists different capitals under the capital structure of the
company. This includes: Authorized Capital, Issue Capital,
Paid-up Capital, Free reserves, Paid up+ free reserves.
Year prior to preceding
year
Enter the capital amount in the year prior to preceding year
(Field is pre-populated with preceding year values)
Preceding year
Enter the capital amount in the preceding year
Current year
Enter the capital amount in the current year
Deployment of resources
Particulars
lists the different financial resources available with the
organization
Year prior to preceding
year
Enter the financial value of the respective resource in the
year prior to preceding year. (Field is pre-populated with
preceding year values)
Preceding year
Enter the financial value of the respective resource in the
preceding year
Current year
Enter the financial value of the respective resource in the
current year
Major source of income
Particulars
lists down the possible income streams of the applicant
Year prior to preceding
year
Enter income from the respective income stream for the
year prior to preceding year. (Field is pre-populated with
preceding year values)
Preceding year
Enter income from the respective income stream for the
preceding year
Re numeration received
as percentage of
premium
Enter Re numeration received as percentage of premium
Income and Profit before tax
Particulars Income
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profit before taxes
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Field
Description
Year prior to preceding
year
Enter income from the respective income stream for the
year prior to preceding year. (Field is pre-populated with
preceding year values)
Preceding year
Enter income from the respective income stream for
the preceding year
Current year
Enter income from the respective income stream for
the current year.
Dividends
Particulars
lists the dividends in terms of amount and percentage
Year prior to preceding
year
Enter dividend details for year prior to preceding year.
(Field is pre-populated with preceding year values)
Preceding year
Enter dividend details for preceding year
Current year
Enter dividend details for current year
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Other Information
Other Information
In Other Information, you need to mention details such as Details of all settled and
pending disputes and economic offences if any.
To view Other Information screens:
On the Financial Information screen, click Next. The Other Information screen is
displayed. All mandatory fields on the form are marked with an asterisk (*)
Figure 68: Other Information Screen
All fields pre-populated in this section. Click “Next” to go to Upload Documents
Section
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Upload Documents
Upload Documents
In Upload Documents, you need to upload the necessary documents for the
successful submission of the Renewal License application.
To view Upload Documents screen:
On the Other Information screen click Next, Upload document screen gets
displayed. All mandatory fields on the form are marked with an asterisk (*).
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Upload Documents
Figure 69: Upload Documents Screen
To upload documents:
1. Under Check list for documents to be attached, click Browse to search for the
corresponding document.
2. Click Upload to upload the corresponding document. The name of the uploaded
document appears next to the Upload button.
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Declaration
Declaration
Declaration section has 2 parts namely Fee Payment and Declaration.
The Fee Payment part will specify the amount of fees to be paid by the Broker to
obtain this license.
The Declarations part will specify important points that the user is expected to read and
agree to before proceeding.
Figure 70: Declaration Screen
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Undertaking
Undertaking
In this section, you need to provide information such as if any person related to the
applicant has been denied license in the past. If yes then what is his relationship with
the applicant.
Other information such as list of employees who will be responsible for soliciting and
procuring Insurance business and details of the fixed deposit for renewal of license will
also be mentioned here.
To View Under taking screen:
On the Declaration screen, click Next. The Undertaking screen is displayed. All
mandatory fields on the form are marked with an asterisk (*)
Figure 71: Undertaking Screen
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Undertaking
The fields in undertaking screen are described in the following table.
Field
Description
Whether any person related to
applicant has been refused for the
License in the Past or Not.
Select either 'Yes' or 'No'
Person Related to applicant
Name of the person
Enter name of the person related (If a
person related to the applicant has been
denied license in the past )
Relationship with the applicant
Enter relationship with the applicant (If a
person related to the applicant has been
denied license in the past )
Qualification and Experience details of the Principal Officer of the applicant
Name
Enter name of the principal officer of the
applicant
Address
Enter address of the principal officer of the
applicant
Qualification
Enter qualification of the principal officer of
the applicant
Prior Experience
Enter years of prior experience of the
principal officer of the applicant
Previous Employment
Enter previous employment of the principal
officer of the applicant
Employment Details
Enter employment details the principal
officer of the applicant
List of employees who will be responsible for soliciting and procuring insurance
business
Name
Enter name of the employee who will be
responsible for soliciting and procuring
insurance business
Address
Enter address of the employee who will be
responsible for soliciting and procuring
insurance business
Designation
Enter designation of the employee who will
be responsible for soliciting and procuring
insurance business
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Field
Description
Qualification
Enter qualification of the employee who will
be responsible for soliciting and procuring
insurance business
Details of Responsibilities
Enter responsibilities of the employee who
will be responsible for soliciting and
procuring insurance business
Details of the fixed deposit for renewal of license
Name of the Bank
Enter name of the bank in which the
applicant has a fixed deposit
F. D Number
Enter fixed deposit number
Address
Enter address of the bank in which the
applicant has a fixed deposit
Amount held in deposit
Enter amount held in the fixed deposit
Percentage to Initial Capital
Enter Percentage to Initial Capital
Maturity Date
Enter maturity date of the fixed deposit
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Print view
Print view
In Print view, validate and confirm the information that you have entered previously in
the application, in order to proceed with the submission.
To view Print view screen:
On the Upload Documents screen, click. Next. The Form Preview screen is
displayed.
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Print view
Figure 72: Print View Screen
To submit Renew License Application:
1. On the Print view screen, select the Declaration check box.
2. Click Attach Digital Signature button. If you have uploaded the digital
signature through the BAP portal, then you need to upload it again.
Otherwise, if you have imported the signature on your web browser, then it
will be attached as soon as you click the button. See the Digital Signature
topic for more details.
3. Click Submit. The User Confirmation Message dialog box is displayed.
Figure 73: User Confirmation message for Renewal License
4. Click Yes to proceed to payment. The Make Payment screen is displayed.
Figure 74: Make Payment Screen
5. Select the desired payment type and click Go to make payment through that
type.
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Print view
6. The different payment types are explained below.

Payment through DD - Select this payment type if you want to make
your payment through demand draft. You need to create the demand
draft first and then enter its details in this payment type.
Figure 75: Demand Draft Details screen
The fields in this payment type are explained in the following table.
Field
Description
Instrument number
Enter the demand draft number.
Amount to be paid
(Rs.)
The amount payable is displayed by default.
Bank Name
Enter the name of the bank from which you created the
demand draft.
Amount of
Instrument (Rs.)
Enter the amount of the demand draft.
Instrument Date
Select the date when you created the demand draft.

Payment through NEFT/RTGS - Select this payment type if you want
to make your payment through NEFT/RTGS. For this payment type,
you need to make payment to IRDA through NEFT/RTGS and then
enter the payment details in this payment type.
Figure 76: NEFT/RTGS Details screen
The fields in this payment type are explained in the following table.
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Print view
Field
Description
Acknowledgement
No.
Enter the acknowledgement number received after
making the online payment.
Amount to be paid
(Rs.)
The amount payable is displayed by default.
Bank Name
Enter the name of the bank through which you made
the payment.
Enter your IFSC code Enter the IFSC code of your bank branch.
Date of Payment
Select the date when you made the payment.
Enter your Account
Number
Enter your bank account number.
Amount of Payment
(Rs.)
Enter the amount of the payment made.
7. Enter the necessary details for the selected payment type and click Submit.
8. Transaction ID is generated on click of submit button. Click OK to complete
the payment process.
Figure 77: Confirmation Message for Make Payment
9. An Acknowledgement dialog box is displayed containing the Unique
Reference Number (URN).
Figure 78: Form Submitted Successfully Notification
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10. Click OK.
If your renew license request is rejected, IRDA sends you an email notification
stating the reason for rejection
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Duplicate License
Duplicate License
In Duplicate License, you can apply for a duplicate license if your license has been
lost, destroyed.
To view Duplicate License screen:
1. Click Broker tab.
2. Click Licensing tab.
3. On the Licensing screen, click Duplicate License. The Duplicate License
screen is displayed. It contains the license number and the expiry date of your
license. All the mandatory fields are marked with an asterisk (*).
Figure 79: Duplicate License Screen
The buttons available on the Duplicate License Application are explained in the
following table.
Button
Description
Attach Digital
Click to attach digital signature to the license application.
Signature
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Submit
Click to submit the application form once you have selected
the declaration check box. (Submit button will be enabled only
after attachment of digital signature by one of the directors).
Cancel
Click to return to the home page. This action will also clear all
the information entered without saving it.
Save as Draft
Click to save all the data entered in the form. You can use this
option if you want to submit the form at a later time.
View
Submitted
Form
Click to view the submitted New License Application in readonly mode.
Print
Click to print the New License Application.
Clear
Click to clear the data entered.
To apply for a Duplicate License:
1. On the Duplicate License screen, select the reason and enter the details of the
circumstances for which you are applying a duplicate licence.
2. Select declaration check box.
3. Click Attach Digital Signature button. If you have uploaded the digital signature
through the BAP portal, then you need to upload it again. Otherwise, if you have
imported the signature on your web browser, then it will be attached as soon as
you click the button. See the Digital Signature topic for more details.
4. Click Submit. The User Confirmation Message dialog box is displayed. System
displays fees of Rs. 1,000 to be paid on the form. This same amount of fees is
charged from applicant’s card/bank via e-payment option during application form
submission.
5. The Make Payment screen is displayed.
Figure 80: Make Payment screen
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Select the desired payment type and click Go to make payment through that type.
The different payment types are explained below.

Payment through DD - Select this payment type if you want to make your
payment through demand draft. You need to create the demand draft first and
then enter its details in this payment type.
Figure 81: Demand Draft Details screen
The fields in this payment type are explained in the following table.
Field
Description
Instrument number
Enter the demand draft number.
Amount to be paid
(Rs.)
The amount payable is displayed by default.
Bank Name
Enter the name of the bank from which you created the
demand draft.
Amount of
Instrument (Rs.)
Enter the amount of the demand draft.
Instrument Date
Select the date when you created the demand draft.

Payment through NEFT/RTGS - Select this payment type if you want to
make your payment through NEFT/RTGS. For this payment type, you
need to make payment to IRDA through NEFT/RTGS and then enter the
payment details in this payment type.
Figure 82: NEFT/RTGS Details screen
The fields in this payment type are explained in the following table.
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Field
Description
Acknowledgement
No.
Enter the acknowledgement number received after
making the online payment.
Amount to be paid
(Rs.)
The amount payable is displayed by default.
Bank Name
Enter the name of the bank through which you made
the payment.
Enter your IFSC code Enter the IFSC code of your bank branch.
Date of Payment
Select the date when you made the payment.
Enter your Account
Number
Enter your bank account number.
Amount of Payment
(Rs.)
Enter the amount of the payment made.
6. Enter the necessary details for the selected payment type and click Submit.
7. Transaction ID is generated. Click OK to complete the payment process.
Figure 83: Confirmation Message for Make Payment
8. An Acknowledgement dialog box is displayed containing the Unique Reference
Number (URN).
Figure 84: Form Submitted Successfully Notification
9. Click OK.
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For ‘Duplicate License’, the digital signature of one of the directors is required
for submitting the application form.
After you submit the application, an E mail notification is sent to you informing that
your application has been submitted to IRDA.
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Changes During Licensing Period
Changes During Licensing Period
Post issuance of license, a broker might want to change/update certain information that
it provided to IRDA during new/renewal license application. All such information can be
provided by broker to IRDA anytime during the year.
In “Changes during Licensing Period”, one can update/modify the details using ‘For
Information and ‘For Approval’ Category. In the “for information” type the changes can
directly be made in the license .However the later requires approval from IRDA before
any changes are reflected in the license.
The ‘For information’ type includes:








Information on opening/closing branches, change of registered/branch offices
Transfer of shares, increase in paid up capital/ change in holding
company/conversation
Induction of new directors/cessation of existing directors, approval for
appointment of director in international bodies
Change in principal officer/key management personnel
Information on particulars of persons responsible for soliciting and procuring
broking business
Standing arrangement with Insurance companies and hospitals
Change in name/organization structure
Information/approval for investment of funds
The ‘For Approval’ type includes:






Transfer of shares, increase in paid up capital/change in holding
company/conversion of company [Cumulative shareholding after increase 5% or
more]
Removal of lien on FD after making fresh FD
Voluntary surrender of license
Approval for opening representative offices abroad
Other representations by brokers on matters of license
Miscellaneous
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Changes During Licensing Period
To view Changes in licensing screen:
1. Click 'Broker' tab.
2. Click Changes during Licensing period. A confirmation will be displayed.
Figure 85: User Confirmation Message
3. If you click “Yes”, you will get the screen shown below.
4. If you click “No”, a new window is opened which navigates you to the IRDA
website where you can view the Broker regulations.
5. The Changes during licensing period screen will appear. All the mandatory fields
in the selected modification type are marked with an asterisk (*).
Figure 86: Changes during Licensing Period Screen
6. The screen is divided into two parts


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For Information - Changes that are just for information of IRDA
Request for Approval- Changes that require approval from IRDA
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7. Select the appropriate option from the ' For Information' and 'Request for
Approval' list to go to the required page.
The buttons available on the different forms available under the ‘changes in license’ tab
are explained in the following table
Field
Description
Attach Digital
Signature
Click to attach digital signature to the application forms.
Submit
Click to submit the application form once you have selected the
declaration check box. (Submit button will be enabled only after
attachment of digital signature by the directors).
Cancel
Click to return to the home page. This also clears any entered data.
Save as Draft
Click to save all the data entered in the form. You can use this
option if you want to submit the form at a later time.
View Submitted
Form
Click to view the submitted New License Application in read only
mode.
Print
Click to print the submitted New License Application
Clear
Click to clear the data entered.
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For Information Category
Information on opening/closing branches, change of
registration/branch office
1. On Changes in Licensing screen, select Information on opening/closing
branches, change of registered/branch office.
Figure 87: Particulars of registered/branch office Screen
The fields on this screen are described in the following table.
Field
Description
Branch Office Details
Address of Office
Enter Address of Branch Office
Area Type
Select the Area Type of the Branch Office whether Rural/
Urban or Semi Urban
State
Enter State of Branch Office
District
Enter District of Branch Office
City
Enter City of Branch Office
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Person in charge
Enter Person in charge of Branch Office
No of broking staff
Enter the No of broking staff that will be present at the
branch office
No of other staff
Enter no of other staff (non broking) present at the branch
office
Date of Opening of office
Enter the date of opening of this branch office
Whether in Operation or
not (Yes/No)
Enter whether the branch office is in operation or not
Date of Closure
Enter the date of closure of the branch office if any
Registered Office Details
Address of Office
Enter the Address of Registered office
Area Type
Select the Area Type of the Registered Office whether
Rural/ Urban or Semi Urban
State
Enter State of the Registered Office
Activities
Enter activities performed in this registered office
Person in charge
Enter person in charge of this registered office
No of broking staff
Enter the No of broking staff that will be present at the
registered office
No of other staff
Enter no of other staff (non broking) present at the
registered office
Whether a head office
(Yes/ No)
Enter whether the registered office is the head office or
not
Whether in operation or
not
Enter whether the registered office is in operation or not
Upload Documents
Document Proof
Enter the Document proof here
2. Make the required changes in your registered office address or add opening
/closing details of your office branch.
3. Select the declaration check box.
4. Click Attach Digital Signature button. If you have uploaded the digital signature
through the BAP portal, then you need to upload it again. Otherwise, if you have
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imported the signature on your web browser, then it will be attached as soon as
you click on button. See the Digital Signature topic for more details
5. Click Submit. The User Confirmation Message dialog box is displayed.
6. Click “Yes” to submit the form. An Acknowledgement dialog box is displayed
with an Application Reference Number.
7. Click OK.
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For Information Category
Transfer of shares, increase in paid up capital/change in
holding company conversion
1. On Changes in Licensing screen, select Transfer of shares, increase in paid
up capital/ change in holding company/conversation
Figure 88: Transfer of shares, increase in paid up capital/ change in holding
company/ conversation Screen
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For Information Category
The fields on this screen are described in the following table.
Field
Description
Capital Structure
Amount
Enter Amount against each type of capital
FDI Details
Shareholder Name
Enter the Shareholder Name
Total equity share capital
Enter Total Equity Share Capital
% Holding
Enter % Holding
Shareholder Details
Category of Shareholder (Foreign
Direct/ Foreign Indirect/Indian)
Enter the Category of Shareholder whether
Foreign Direct or Foreign Indirect or Indian
Name of Shareholder
Enter the Name of Shareholder
Address of Shareholder
Enter the Address of Shareholder
Business or Profession
Enter the Business or Profession of
Shareholder
Shareholder Unique ID (Indian: PAN
No) (Foreign: Tax ID)
Enter Shareholder Unique ID. If Indian enter
PAN No. If Foreign enter Tax ID
Shareholding as at end of reporting
period (number)
Enter number of shares as at end of reporting
period
Shareholding as at end of reporting
period (amount)
Enter Shareholding amount as at end of
reporting period
Date of changes in
shareholding during the period
Enter Date of changes in shareholding during
the period
Particulars of changes in
shareholding during the period
Enter Particulars of changes in shareholding
during the period
Loans and Advances to the broker
firm
Enter Loans and Advances to the broker firm
Other Investments in the broker firm
Enter Other Investments in the broker firm
Initial Subscribers of MOA
Name of the Subscriber
Enter Name of the Subscriber
Address of the subscriber
Enter address of the subscriber
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Business or Profession
Enter Business or Profession of the
subscriber
Shareholder Unique ID (Indian: PAN
No) (Foreign: Tax ID)
Enter Shareholder Unique ID. If Indian enter
PAN No. If Foreign enter Tax ID
Shareholding as at end of reporting
period (number)
Enter number of shares as at end of reporting
period
Shareholding as at end of reporting
period (amount)
Enter Shareholding amount as at end of
reporting period
Date of changes in
shareholding during the period
Enter Date of changes in shareholding during
the period
Particulars of changes in
shareholding during the period
Enter Particulars of changes in shareholding
during the period
Loans and Advances to the broker
firm
Enter Loans and Advances to the broker firm
Other Investments in the broker firm
Enter Other Investments in the broker firm
Associate Company Wise
Name of the Associate
Enter Name of the Associate
Address of the associate
Enter address of the associate
Business or Profession
Enter Business or Profession of the associate
Shareholder Unique ID (Indian: PAN
No) (Foreign: Tax ID)
Enter Shareholder Unique ID. If Indian enter
PAN No. If Foreign enter Tax ID
Shareholding as at end of reporting
period (number)
Enter number of shares as at end of reporting
period
Shareholding as at end of reporting
period (amount)
Enter Shareholding amount as at end of
reporting period
Date of changes in
shareholding during the period
Enter Date of changes in shareholding during
the period
Particulars of changes in
shareholding during the period
Enter Particulars of changes in shareholding
during the period
Regulatory Body
Enter the name of the regulatory body
2. Make the required changes in capital Structure, FDI Details, Shareholder details,
Initial Subscribers of MOA, Associate Company Wise.
3. Select the declaration check box.
4. Click Attach Digital Signature button. If you have uploaded the digital signature
through the BAP portal, then you need to upload it again. Otherwise, if you have
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imported the signature on your web browser, then it will be attached as soon as
you click on button. See the Digital Signature topic for more details
5. Click Submit. The User Confirmation Message dialog box is displayed.
6. Click “Yes” to submit the form. An Acknowledgement dialog box is displayed
with an Application Reference Number. Click OK.
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Induction of new directors/cessation of existing directors,
approval for appointment of directors in international bodies
1. On Changes in Licensing screen, select Induction of new directors/cessation
of existing directors, approval for appointment of director in international
bodies
Figure 89: Board of Director Details Screen
The fields on this screen are described in the following table.
Field
Description
Details of Board of Directors/ Principal Officer
Name of the person
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Principal Officer
PAN No
Enter PAN No of the Board of Directors/
Principal Officer
Address (Street, House)
Enter Street, House of the Board of
Directors/ Principal Officer
State
Enter State of the Board of Directors/
Principal Officer
District
Enter District of the Board of Directors/
Principal Officer
City
Enter City of the Board of Directors/
Principal Officer
Pin Code
Enter Pin Code of the Board of Directors/
Principal Officer
Profession
Enter Profession of the Board of Directors/
Principal Officer
Appointment/ Cessation Date
Enter Appointment/ Cessation Date of the
Board of Directors/ Principal Officer
Designation if holding position
Enter designation of the Board of Directors/
Principal Officer
Particulars of changes during the
period since the last report
Enter Particulars of changes during the
period since last report
Details of Directorship in other
entities(if any)
Enter Details of Directorship in other entities
of the Board of Directors/ Principal Officer
Declarations
I am not suffering from any of the
disqualifications specified under subsection (5) of section 42D of the
Insurance Act 1938
If you are not suffering from any of the
disqualifications specified under sub-section
(5) of section 42D of the Insurance Act 1938
then select ‘Yes’ else select ‘No’
I am not holding Agency/Surveyor/
BROKER license
If you are not holding Agency/Surveyor/
BROKER license select ‘Yes’ else select
‘No’
I do not hold directorship/employment If you do not hold directorship/employment
in/or represent any other Insurance
in/or represent any other Insurance related
related entity
entity then select ‘Yes’ else select ‘No’
I have filed FORM - 32 with ROC
If you have filed FORM - 32 with ROC
select ‘Yes’ else select ‘No’
Upload Documents
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Form 32 with ROC
Upload the Form 32 with ROC document
Board resolution
Upload Board resolution of the Board of
Directors/ Principal Officer
Curriculum Vitae (CV)
Upload Curriculum Vitae (CV) of the Board
of Directors/ Principal Officer
Broker exam certificate
Upload Broker exam certificate of the Board
of Directors/ Principal Officer
Attach scanned copy of affidavit
Upload Attach scanned copy of affidavit of
the Board of Directors/ Principal Officer
2. Make the required changes in Details of Board of Directors/ Principal Officer.
3. Upload the required documents. Select the declaration check box.
4. Click Attach Digital Signature button. If you have uploaded the digital signature
through the BAP portal, then you need to upload it again. Otherwise, if you have
imported the signature on your web browser, then it will be attached as soon as
you click on button. See the Digital Signature topic for more details
5. Click Submit. The User Confirmation Message dialog box is displayed.
6. Click “Yes” to submit the form. An Acknowledgement dialog box is displayed
with an Application Reference Number.
7. Click OK.
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Change in Principal Officer/key management personnel
1. On Changes in Licensing screen, select Change in Principal Officer/key
management personnel
Figure 90: Management Details Screen
The fields on this screen are described in the following table.
Field
Description
Person in charge of Management
Name of the person
Enter Name of Person in charge of
Management
Address (Street, House)
Enter Street, House of Person in charge of
Management
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State
Enter State of Person in charge of
Management
District
Enter District of Person in charge of
Management
City
Enter City of Person in charge of
Management
Pin Code
Enter Pin Code of Person in charge of
Management
Designation and nature of functions
Enter Designation and nature of functions of
Person in charge of Management
Qualification and experience including Enter Qualification and experience including
Insurance experience
Insurance experience of Person in charge of
Management
Insurance experience
Enter Insurance experience of Person in
charge of Management
Nature and duration of training
received
Enter Nature and duration of training received
of Person in charge of Management
Particulars of changes during the
period
Enter Particulars of changes during the
period of Person in charge of Management
Declarations
I am not suffering from any of the
disqualifications specified under subsection (5) of section 42D of the
Insurance Act 1938
If you are not suffering from any of the
disqualifications specified under sub-section
(5) of section 42D of the Insurance Act 1938
then select ‘Yes’ else select ‘No’
I am not holding Agency/Surveyor/
BROKER license
If you are not holding
Agency/Surveyor/BROKER license select
‘Yes’ else select ‘No’
I do not hold directorship/employment If you do not hold directorship/employment
in/or represent any other Insurance
in/or represent any other Insurance related
related entity
entity then select ‘Yes’ else select ‘No’
I have filed FORM - 32 with ROC
If you have filed FORM - 32 with ROC select
‘Yes’ else select ‘No’
Upload Documents
Board resolution
Upload Board resolution of Person in charge
of Management
Curriculum Vitae (CV)
Upload Curriculum Vitae (CV) of Person in
charge of Management
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Broker exam certificate
Upload Broker exam certificate of Person in
charge of Management
Attach scanned copy of affidavit
Upload Attach scanned copy of affidavit of
Person in charge of Management
2. Make the required changes in Person in charge of Management Details.
3. Upload the required documents. Select the declaration check box.
4. Click Attach Digital Signature button. If you have uploaded the digital signature
through the BAP portal, then you need to upload it again. Otherwise, if you have
imported the signature on your web browser, then it will be attached as soon as
you click on button. See the Digital Signature topic for more details
5. Click Submit. The User Confirmation Message dialog box is displayed.
6. Click “Yes” to submit the form. An Acknowledgement dialog box is displayed
with an Application Reference Number.
7. Click OK.
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Information on particulars of persons responsible for
soliciting and procuring broking business
1. On Changes in Licensing screen, select Information on particulars of
persons responsible for soliciting and procuring broking business
Figure 91: Particulars of persons responsible for soliciting and procuring of
Insurance or reinsurance business Screen
The fields on this screen are described in the following table.
Field
Description
Insurance Business
Name
Enter Name of Person responsible for soliciting and
procuring insurance business
Address
Enter Address of Person responsible for soliciting and
procuring insurance business
General Qualification
Enter General Qualification of Person responsible for
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soliciting and procuring insurance business
Insurance Qualification
Enter Insurance Qualification of Person responsible for
soliciting and procuring insurance business
Insurance Experience
Enter Insurance Experience of Person responsible for
soliciting and procuring insurance business
Insurance Broker examyear of passing
Enter year of passing of Insurance Broker exam of
Person responsible for soliciting and procuring insurance
business
Training received
(direct/composite)
Enter training received by Person responsible for
soliciting and procuring insurance business
Classes of Businesses
handled
Enter Classes of businesses handled by Person
responsible for soliciting and procuring insurance business
Designation and functions
Enter Designation and Functions of Person responsible for
soliciting and procuring insurance business
Particulars of changes
during the period
Enter Particulars of changes during the period of Person
responsible for soliciting and procuring insurance business
Reinsurance Business
Name
Enter Name of Person responsible for soliciting and
procuring reinsurance business
Address
Enter Address of Person responsible for soliciting and
procuring reinsurance business
General Qualification
Enter General Qualification of Person responsible for
soliciting and procuring reinsurance business
Insurance Qualification
Enter Insurance Qualification of Person responsible for
soliciting and procuring reinsurance business
Insurance Experience
Enter Insurance Experience of Person responsible for
soliciting and procuring reinsurance business
Insurance Broker examyear of passing
Enter year of passing of Insurance Broker exam of
Person responsible for soliciting and procuring
reinsurance business
Training received
(direct/composite)
Enter training received by Person responsible for
soliciting and procuring reinsurance business
Classes of Businesses
handled
Enter Classes of businesses handled by Person
responsible for soliciting and procuring reinsurance
business
Designation and functions
Enter Designation and Functions of Person responsible for
soliciting and procuring reinsurance business
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Particulars of changes
during the period
For Information Category
Enter Particulars of changes during the period of Person
responsible for soliciting and procuring reinsurance
business
Upload Documents
Name of the persons
Upload document with the Name of the persons
responsible for soliciting and procuring broking business
Broker exam Passing
Certificate number
Upload document with Broker exam Passing Certificate
number of the persons responsible for soliciting and
procuring broking business
2. Make the required changes in Insurance Business, Reinsurance Business.
3. Upload the required documents. Select the declaration check box.
4. Click Attach Digital Signature button. If you have uploaded the digital signature
through the BAP portal, then you need to upload it again. Otherwise, if you have
imported the signature on your web browser, then it will be attached as soon as
you click on button. See the Digital Signature topic for more details
5. Click Submit. The User Confirmation Message dialog box is displayed.
6. Click “Yes” to submit the form. An Acknowledgement dialog box is displayed
with an Application Reference Number.
7. Click OK.
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Standing arrangement with Insurance Company and
hospitals
1. On Changes in Licensing screen, select Standing arrangement with
Insurance Company and hospitals
Figure 92: Standing arrangements with other insurance brokers or service
providers Screen
The fields on this screen are described in the following table.
Field
Description
Standing Arrangements Details
Name
Enter Name of the insurance broker or service provider
with whom you have a standing arrangement
Address
Enter Address of the insurance broker or service provider
with whom you have a standing arrangement
Particulars of
Arrangement
Enter Particulars of Arrangement with the insurance broker
or service provider with whom you have a standing
arrangement
Any Agreement entered
into with others
If the insurance broker or service provider with whom you
have a standing arrangement has entered into an
agreement with others then select ‘Yes’ else select ‘No’
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Whether service provider
If service provider is/ are from group companies select
is/ are from group
‘Yes’ else select ‘No’
companies
Basis of remuneration
Enter basics of remuneration entered with the insurance
broker or service provider with whom you have a standing
arrangement
Enter amount paid during latest financial year to the
Amount paid during latest
insurance broker or service provider with whom you have a
financial year
standing arrangement
2. Make the required changes in Standing Arrangements Details.
3. Select the declaration check box.
4. Click Attach Digital Signature button. If you have uploaded the digital signature
through the BAP portal, then you need to upload it again. Otherwise, if you have
imported the signature on your web browser, then it will be attached as soon as
you click on button. See the Digital Signature topic for more details
5. Click Submit. The User Confirmation Message dialog box is displayed.
6. Click “Yes” to submit the form. An Acknowledgement dialog box is displayed
with an Application Reference Number.
7. Click OK.
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Change in Name/Organization Structure
1. On Changes in Licensing screen, select Change in Name/Organization
Structure
Figure 93: Change in Name/organization structure Screen
The fields on this screen are described in the following table.
Field
Description
Organization Details
Changed Organization Name Enter the changed name of the organization here
Upload Documents
ROC Documents
Upload ROC Document here
Original License
Enter Original license document here
Remarks
Enter Remarks here
2. Make the required changes in Organization Details.
3. Upload the required documents. Select the declaration check box.
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4. Click Attach Digital Signature button. If you have uploaded the digital signature
through the BAP portal, then you need to upload it again. Otherwise, if you have
imported the signature on your web browser, then it will be attached as soon as
you click on button. See the Digital Signature topic for more details
5. Click Submit. The User Confirmation Message dialog box is displayed.
6. Click “Yes” to submit the form. An Acknowledgement dialog box is displayed
with an Application Reference Number.
7. Click OK.
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Information/Approval for investment funds
1. On Changes in Licensing screen, select Information/Approval for investment
of funds
Figure 94: Information/Approval for investment of funds Screen
The fields on this screen are described in the following table.
Field
Description
Upload Documents
Document Proof
Upload document proof here
Remarks
Enter Remarks here
2. Upload the required documents and Enter Remarks.
3. Select the declaration check box.
4. Click Attach Digital Signature button. If you have uploaded the digital signature
through the BAP portal, then you need to upload it again. Otherwise, if you have
imported the signature on your web browser, then it will be attached as soon as
you click on button. See the Digital Signature topic for more details
5. Click Submit. The User Confirmation Message dialog box is displayed.
6. Click “Yes” to submit the form. An Acknowledgement dialog box is displayed
with an Application Reference Number. Click OK.
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Transfer of shares, increase in paid up capital/change in
holding company/conversion of company
1. On Changes in Licensing screen, select Transfer of shares, increase paid up
capital/change in holding company/conversion of company
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Figure 95: Capital Structure and Shareholder details Screen
The fields on this screen are described in the following table.
Field
Description
Capital Structure
Amount
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FDI Details
Shareholder Name
Enter the Shareholder Name
Total equity share capital
Enter Total Equity Share Capital
% Holding
Enter % Holding
Shareholder Details
Category of Shareholder (Foreign
Direct/ Foreign Indirect/Indian)
Enter the Category of Shareholder whether
Foreign Direct or Foreign Indirect or Indian
Name of Shareholder
Enter the Name of Shareholder
Address of Shareholder
Enter the Address of Shareholder
Business or Profession
Enter the Business or Profession of
Shareholder
Shareholder Unique ID (Indian: PAN
No) (Foreign: Tax ID)
Enter Shareholder Unique ID. If Indian enter
PAN No. If Foreign enter Tax ID
Shareholding as at end of reporting
period (number)
Enter number of shares as at end of reporting
period
Shareholding as at end of reporting
period (amount)
Enter Shareholding amount as at end of
reporting period
Date of changes in
shareholding during the period
Enter Date of changes in shareholding during
the period
Particulars of changes in
shareholding during the period
Enter Particulars of changes in shareholding
during the period
Loans and Advances to the broker
firm
Enter Loans and Advances to the broker firm
Other Investments in the broker firm
Enter Other Investments in the broker firm
Initial Subscribers of MOA
Name of the Subscriber
Enter Name of the Subscriber
Address of the subscriber
Enter address of the subscriber
Business or Profession
Enter Business or Profession of the
subscriber
Shareholder Unique ID (Indian: PAN
No) (Foreign: Tax ID)
Enter Shareholder Unique ID. If Indian enter
PAN No. If Foreign enter Tax ID
Shareholding as at end of reporting
period (number)
Enter number of shares as at end of reporting
period
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Shareholding as at end of reporting
period (amount)
Enter Shareholding amount as at end of
reporting period
Date of changes in
shareholding during the period
Enter Date of changes in shareholding during
the period
Particulars of changes in
shareholding during the period
Enter Particulars of changes in shareholding
during the period
Loans and Advances to the broker
firm
Enter Loans and Advances to the broker firm
Other Investments in the broker firm
Enter Other Investments in the broker firm
Associate Company Wise
Name of the Associate
Enter Name of the Associate
Address of the associate
Enter address of the associate
Business or Profession
Enter Business or Profession of the associate
Shareholder Unique ID (Indian: PAN
No) (Foreign: Tax ID)
Enter Shareholder Unique ID. If Indian enter
PAN No. If Foreign enter Tax ID
Shareholding as at end of reporting
period (number)
Enter number of shares as at end of reporting
period
Shareholding as at end of reporting
period (amount)
Enter Shareholding amount as at end of
reporting period
Date of changes in
shareholding during the period
Enter Date of changes in shareholding during
the period
Particulars of changes in
shareholding during the period
Enter Particulars of changes in shareholding
during the period
Regulatory Body
Enter the name of the regulatory body
2. Make the required changes in Capital Structure, FDI Details, Shareholder
Details, Initial Subscribers of MOA, and Associate Company Wise.
3. Select the declaration check box.
4. Click Attach Digital Signature button. If you have uploaded the digital signature
through the BAP portal, then you need to upload it again. Otherwise, if you have
imported the signature on your web browser, then it will be attached as soon as
you click on button. See the Digital Signature topic for more details
5. Click Submit. The User Confirmation Message dialog box is displayed.
6. Click “Yes” to submit the form. An Acknowledgement dialog box is displayed
with an Application Reference Number. Click OK.
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Removal of lien on FD after making fresh FD
1. On Changes in Licensing screen, select Removal of lien on FD after making
fresh FD
Figure 96: Fixed Deposit Details Screen
The fields on this screen are described in the following table.
Field
Description
Fixed Deposit Details
Name of the Bank
Enter Name of the bank in which broker
has an FD
Address
Enter Address of the bank in which
broker has an FD
FD Number
Enter FD Number
Amount held in deposit
Enter Amount held in FD
FD Start Date
Enter FD start date
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Enter FD end date
FD Amount to Initial Capital Ratio Enter FD Amount to Initial Capital Ratio
Declarations
Confirmation that Lien is marked If Lien is marked in favor of IRDA select
in favor of IRDA
‘Yes’ else select ‘No’
Letter obtained from bank stating
that the principal amount shall
not be released without
permission of authority
If Letter obtained from bank stating that
the principal amount shall not be
released without permission of
authority select ‘Yes’ else select ‘No’
Whether FD is kept in scheduled
bank?
If FD is kept in scheduled bank select
‘Yes’ else select ‘No’
Whether license period covered, if If license period covered, if not then
not then undertaking given to
undertaking given to maintain FD
maintain FD throughout the
throughout the license period then select
license period?
‘Yes’ else select ‘No’
Whether covered by regulation 2
(1) (J)(V)?
If by regulation 2 (1) (J)(V) is covered
select ‘yes’ else select ‘No’
I am maintaining capital
requirements as per Reg 10
If you are maintaining capital
requirements as per Reg 10 select ‘Yes’
else select ‘No’
I have Fixed Deposit in bank as
required per Reg 22
If you have Fixed Deposit in bank as
required per Reg 22 select ‘Yes’ else
select ‘No’
Capital will not be used for
investing in equity, inter
corporate deposits, loans, etc
If Capital will not be used for investing in
equity, inter corporate deposits, loans,
etc select ‘Yes’ else select ‘No’
Upload Documents
Capital will not be used for
investing in equity, inter
corporate deposits, loans, etc
Upload Capital will not be used for
investing in equity, inter corporate
deposits, loans, etc here
2. Make the required changes in Fixed Deposit Details.
3. Upload the required documents. Select the declaration check box.
4. Click Attach Digital Signature button. If you have uploaded the digital signature
through the BAP portal, then you need to upload it again. Otherwise, if you have
imported the signature on your web browser, then it will be attached as soon as
you click on button. See the Digital Signature topic for more details
5. Click Submit. The User Confirmation Message dialog box is displayed.
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6. Click “Yes” to submit the form. An Acknowledgement dialog box is displayed
with an Application Reference Number.
7. Click OK.
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Voluntary surrender of License
1. On Changes in Licensing screen, select Voluntary surrender of license
Figure 97: Voluntary surrender of license Screen
The fields on this screen are described in the following table.
Field
Description
Upload Documents
Board resolution
Upload Board resolution document here
Confirmation of cessation of business
Upload confirmation of cessation
document here
Original License
Upload copy of original license here
All existing contract details (to be served Upload all existing contract detail
for 6 months or arrangements to be
documents here
made for transfer of business)
Data of pending claims, grievances, and Upload all data related to pending claims,
their status (as per format of FORM L)
grievances, and their status
Remarks
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2. Upload the required documents. Enter Remarks.
3. Select the declaration check box.
4. Click Attach Digital Signature button. If you have uploaded the digital signature
through the BAP portal, then you need to upload it again. Otherwise, if you have
imported the signature on your web browser, then it will be attached as soon as
you click on button. See the Digital Signature topic for more details
5. Click Submit. The User Confirmation Message dialog box is displayed.
6. Click “Yes” to submit the form. An Acknowledgement dialog box is displayed
with an Application Reference Number.
7. Click OK.
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Approval for opening representative offices abroad
1. On Changes in Licensing screen, select Approval for opening representative
offices abroad
Figure 98: Approval for opening representative offices abroad Screen
The fields on this screen are described in the following table.
Field
Description
Upload Documents
Application to IRDA for issuing NOC
for opening offices outside India
Upload the Application to IRDA for issuing
NOC for opening offices outside India here
Remarks
Enter Remarks here
2. Upload the required documents and Enter Remarks.
3. Select the declaration check box.
4. Click Attach Digital Signature button. If you have uploaded the digital signature
through the BAP portal, then you need to upload it again. Otherwise, if you have
imported the signature on your web browser, then it will be attached as soon as
you click on button. See the Digital Signature topic for more details
5. Click Submit. The User Confirmation Message dialog box is displayed.
6. Click “Yes” to submit the form. An Acknowledgement dialog box is displayed
with an Application Reference Number.
7. Click OK.
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Other Representations by brokers on matter of License
1. On Changes in Licensing screen, select Other representations by brokers on
matter of License
Figure 99: Other representations by brokers on matter of License Screen
The fields on this screen are described in the following table.
Field
Description
Upload Documents
Other representations by
brokers for license
Upload the Other representations by brokers
for license document here
Remarks
Enter Remarks here
2. Upload the required Documents and Enter Remarks.
3. Select the declaration check box.
4. Click Attach Digital Signature button. If you have uploaded the digital signature
through the BAP portal, then you need to upload it again. Otherwise, if you have
imported the signature on your web browser, then it will be attached as soon as
you click on button. See the Digital Signature topic for more details
5. Click Submit. The User Confirmation Message dialog box is displayed.
6. Click “Yes” to submit the form. An Acknowledgement dialog box is displayed
with an Application Reference Number.
7. Click OK.
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Miscellaneous
1. On Changes in Licensing screen, select Miscellaneous.
Figure 100: Miscellaneous Screen
The fields on this screen are described in the following table
Field
Description
Upload Documents
Upload Document
Upload any additional document here
Description
Enter description of uploaded document here
Remarks
Enter Remarks here
2. Upload the required documents and Enter Remarks.
3. Select the declaration check box.
4. Click Attach Digital Signature button. If you have uploaded the digital signature
through the BAP portal, then you need to upload it again. Otherwise, if you have
imported the signature on your web browser, then it will be attached as soon as
you click on button. See the Digital Signature topic for more details
5. Click Submit. The User Confirmation Message dialog box is displayed.
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6. Click “Yes” to submit the form. An Acknowledgement dialog box is displayed
with an Application Reference Number.
7. Click OK.
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Changes in licensing Category
In order to obtain a new corporate Insurance Broker license with changed license
category, you need to fill and submit an application form to IRDA along with the
scanned copies of the supporting documents.
When one of the directors submits the form, it must be signed by the other director also
before it goes to IRDA for approval. IRDA then reviews and validates the application
and then approves, rejects or closes it.
To apply for a Change in License Category:
1. Click 'Broker' tab.
2. ‘License Eligibility Criteria’ is displayed showing basic information (like broker
category, application guidelines and fees, etc) and a link to Broker regulations on
IRDA website.
3. Click Licensing tab.
4. Select ‘Change in License Category’ option.
5. You will get a confirmation box saying "Please confirm that you have gone
through all information regarding broker regulations on IRDA site (
www.irdabap.gov.in)
6. If you click “Yes”, you will get Change in License Category Screen.
Figure 101: Changes in license Category Screen
7. If you click No, a new window is opened which navigates you to the IRDA
website where you can view the Broker regulations.
8. If you select the Change type as Addition Of Category or Up gradation Of
Category, then following sections will be displayed:
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
Applicant Details

Organization Structure

Business Information

Financial Information

Other Information, if any

Upload Documents

Declaration

Undertaking

Print View
9. If you select the Change type as Degradation of Category or Deletion of
Category then a screen to upload the necessary documents will open. Select
the desired Category Applied for and Click Upload button to upload the
required documents.
Figure 102: Deletion/ Degradation of Category Screen
The buttons available in the Change in License Category- Application Form
are explained below.
Button
Description
Attach Digital
Signature
Click to attach digital signature to the application form
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Submit
Click to submit the application form once you have selected
the declaration check box. (Submit gets enabled only after the
attachment of digital signature by the directors).
Cancel
Click to stop the application processing and return to the home
page. This action will also clear all the information entered
without saving it.
Save as Draft
Click to save all the data entered in the form. You can use this
option if you want to submit the form at a later time.
View Submitted Click to view the submitted New License Application in read
Form
only mode.
Print
Click to print the submitted New License Application
Clear
Click to clear the data entered.
Data Entry Operator can only fill the forms and Director can submit the forms.
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Pay Annual Fees
This form captures the details of annual fees to be paid with details such as payment
amount, due date, etc.
Pay Annual Fees:
1. C lick Broker tab.
2. Select Licensing and Pay Annual Fees menu. Annual Fees Data Internal
Form is displayed.
3. Select the Year for which the Annual Fees needs to be submitted.
Figure 103: Pay Annual Fees Screen
The fields in the screen are described in the following table. All mandatory fields on the
form are marked with an asterisk (*)
Field
Description
Brokerage Income
Enter Brokerage Income
Annual Fees to be Paid
Enter Annual Fees to be Paid
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Pay Annual Fees
(based on Broker category)
Date of finalization of
accounts
Enter Date of Finalization of accounts
Fee Payment Due Date
(c+15 days) or 30th Sept
whichever is earlier
Enter Fee Payment Date
Whether certificate from an Select either "Yes" or "No". If “Yes”, Attach the
Certificate from an Auditor document along with
auditor is attached
the application.
(Yes/No)
4. Select the declaration statement and Click Submit button.
5. Acknowledgement message will be displayed. Click OK.
6. Make Payment Screen will be displayed on click of "Make Payment" button.
Figure 104: Make Payment Screen
7. Select the desired payment type and click Go to make payment through that
type.
The different payment types are explained below:

Payment through DD - Select this payment type if you want to make your
payment through demand draft. You need to create the demand draft first and
then enter its details in this payment type.
Figure 105: Demand Draft Details screen
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The fields in this payment type are explained in the following table.
Field
Description
Instrument number
Enter the demand draft number.
Amount to be paid
(Rs.)
The amount payable is displayed by default.
Bank Name
Enter the name of the bank from which you created the
demand draft.
Amount of
Instrument (Rs.)
Enter the amount of the demand draft.
Instrument Date
Select the date when you created the demand draft.

Payment through NEFT/RTGS - Select this payment type if you want to
make your payment through NEFT/RTGS. For this payment type, you need to
make payment to IRDA through NEFT/RTGS and then enter the payment
details in this payment type.
Figure 106: NEFT/RTGS Details screen
The fields in this payment type are explained in the following table.
Field
Description
Acknowledgement
No.
Enter the acknowledgement number received after
making the online payment.
Amount to be paid
(Rs.)
The amount payable is displayed by default.
Bank Name
Enter the name of the bank through which you made
the payment.
Enter your IFSC code Enter the IFSC code of your bank branch.
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Date of Payment
Select the date when you made the payment.
Enter your Account
Number
Enter your bank account number.
Amount of Payment
(Rs.)
Enter the amount of the payment made.
7. Enter the necessary details for the selected payment type and click Submit.
8. An Acknowledgement dialog box is displayed containing the Unique Reference
Number (URN).
9. Click OK.
The buttons available on the screen are explained in the following table.
Field
Description
Fill Form
Click to fill the Internal form
View Submitted Form
Click to view the submitted forms in read
only mode.
Edit Submitted Form
Click to edit the submitted forms in the
current bunch.
Submit
Click to Submit the completed form
Save as Draft
Click to save all the data entered in the
form. You can use this option if you want
to submit the form at a later time.
Print
Click to get a printed document
Clear
Click to clear the data entered.
Cancel
Click to stop the application processing.
This will clear any entered data.
Make Payment
Click to go to Payment Screen
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View License Details
In View License Details, you can view your license number, broker name, categories
in which you hold a license, effective date, expiry date, address, principle officers
details, directors details and share holding pattern.
To view License Details screen:
1. Click Broker tab.
2. Click Licensing tab.
3. On the Licensing screen, click View License. The View License screen is
displayed. You can view your license details like license number, status, Broker
Name, License Category, effective date, expiry date and address, Director’s
Details, Shareholders Pattern.
Figure 107: View license Details Screen
All the information displayed is in read-only mode.
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View Application Status
Whenever you submit any application to IRDA, it follows a defined process for
application processing. Depending on the action taken by IRDA on the application, the
status of the application keeps changing. Through View Application Status you can
view the status of the License application.
To View Applications Status:
1. Click Broker tab.
2. Click View Application Status tab. The View Application Status screen is
displayed.
Figure 108: View Application Status Screen
3. The status of the application is displayed in Application Status column. The
different statuses of the application are explained in the following table.
Status
Stage
Application submitted
Application submitted by you
Under process
Application under process by IRDA.
Application approved
Post approval of application by IRDA
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Documents/ Information Awaited Additional information/documents
required by IRDA on the submitted
application
Application closed
Post closure of application by IRDA
Application rejected
Post rejection of application by IRDA
License Issued
Post license issuance by IRDA
Approval Withdrawn
Post withdraw of approval by IRDA from
approved application
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Pending for Clarification
Pending for Clarification
Once you have submitted an application, IRDA reviews the application. If additional
information or documents are required after the submission of the application, IRDA
notifies you through an email.
The screen displayed is shown as below:
Figure 109: URN for Pending for Clarification Screen
Clarification Email:
IRDA, during the license stage, may seek for additional documents for processing your
request. In such a stage, you will receive a clarification Email from IRDA. After that, you
will have to log into BAP portal to provide additional documents and comments.
Personal Presentation:
Once you have submitted your Application, IRDA can host a personal presentation
before issuing a fresh new license/ Up gradation of License Category.
When IRDA seeks personal presentation from you, the notification can be viewed in the
Pending for Clarification table as well. Steps explained below are used for applying
again.
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To View Pending for Clarifications:
1. Click Broker tab.
2. Click Pending for Clarification tab. The Pending for Clarification screen is
displayed.
3. Click the Unique Reference Number (URN) to view the pending clarifications
for that application. The application screen is displayed.
4. In Remarks by Applicant field, provide additional information required by IRDA.
5. Attach additional documents using Upload file button, if required by IRDA.
Browse button is used to search the documents that are to be attached along
with the application.
6. Click Submit. The User Confirmation Message dialog box will be displayed.
Figure 110: Pending for Clarification Screen
7. Click Yes. An Acknowledgement dialog box is displayed notifying that the
clarification is submitted.
Figure 111: User Confirmation Message
8. Click OK.
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Reminder Email:
IRDA sends you a reminder Email when it does not receive any response within seven
business days of sending the clarification Email. IRDA sends you three reminder Emails
after sending the clarification Email.
Closure of Application Email:
If IRDA does not receive any response from you after sending the reminder Email, it
closes the application. On closure of the application, IRDA notifies you through Email.
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Returns
Returns
As a licensed broker, you are expected to submit business data required by IRDA.
Some data might be required by IRDA on a quarterly basis, some on a half yearly basis
and some on a yearly basis. On the BAP portal, these forms to be submitted to IRDA
are segregated under quarterly, half yearly and yearly menu tabs.
The Data entry operator can only save the form in the draft mode and cannot submit the
form. Submissions can only be done by the directors of the firm. Both the Directors
need to sign before the disclosures can be submitted.
To Fill Returns:
1. Click Brokers tab.
2. Click Returns tab.
3. Select the appropriate time period for which you want to submit returns
(quarterly/ half yearly/ yearly). Returns screen will be displayed.
Figure 112: Returns Screen
The buttons available and their use, in the Returns screens above are explained below
in the table:
Buttons
Description
Fill Forms
Click to fill forms for the particular periods
Submit Forms
Click to submit all forms under the current bunch.
View Submitted Click to view the submitted forms in read only mode.
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Buttons
Returns
Description
Form
Edit Submitted Click to edit the submitted forms in the current bunch.
Forms
Save
Click to Save the filled form
Cancel
Click to stop the application processing. This will clear any
entered data.
Save as Draft
Click to save all the data entered in the form. You can use
this option if you want to submit the form at a later time.
Clear
Click to clear the data entered.
Upload Form
Broker will be able to upload monthly figures in the
prescribed .csv format
Download
Form
Form will be exported in .csv format (with built in validations),
and can be saved locally
The screen also displays 3 legends with different colors representing the status of the
Returns. The colors depicted are as below:
Legends
Description
Green
Completely filled /saved forms have green color
As below:
Red
Blank Forms have Red color
As below:
Yellow
Partially filled forms have yellow color
As below:
For Filling Returns:

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and Half Yearly) and then submit together by clicking "Submit Forms"
button, as the forms must be submitted together.
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For Submitting Returns:


Click Submit Forms button to submit all the forms under the current bunch.
Attach Digital Signature button is displayed; you can attach the digital
signature by clicking on Attach Digital Signature button.
Figure 113: Submit Forms Returns Screen
Both the directors must attach digital signature before submitting the forms.
On submitting the entire bunch of a particular Return category (Quarterly, Yearly,
Half Yearly), URN will be generated.
Note down the URN for future references.



Figure 114: User Confirmation Message

Once the returns are submitted, you cannot edit the details and the return
bunch is locked. To unlock the forms/ returns, Contact IRDA and request for
unlocking the desired returns
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Quarterly Returns
To fill Quarterly returns
1.
2.
3.
4.
Click Brokers.
Click Returns
Click Quarterly. Select the Quarter and Year.
Click Fill Forms Button. The status of the form (Completed form, In progress
form or Blank form) is displayed and a link is provided to the form.
Figure 115: Quarterly Returns Screen
5. Click on the respective form whose return is to be filled.
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Business Data for Brokers
This form captures broker wise and client wise business data for brokers.
To fill Business Data for Brokers
1. Click Broker tab.
2. Click Returns tab.
3. Click Quarterly tab. Select the Quarter & year for which the returns need to be
filled.
4. Click Fill Forms.
5. Click Business Data for Brokers link, the respective return form is displayed.
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Figure 116: Business Data for Brokers Screen
The fields on the screen are explained in the following table
Field
Description
Insurer Wise Business Figures – Non – Life
Name of
Insurers
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Field
Description
No of
policies
Enter No of Policies for Marine Hull, Marine Cargo, Motor, fire,
Engineering, health, Liability, Misc
Premium
Enter Premium for Marine Hull, Marine Cargo, Motor, fire,
Engineering, health, Liability, Misc
Total No of
Policies
Enter total number of policies
Total
Premium
Enter Total Premium
Insurer wise premium figures –Life
Name of
Insurers
Enter Name of Insurers
No of
policies
Enter No of Policies for Life, Health, Pension , Annuity for Linked
and Non Linked policies
Premium
Enter Premium for Life, Health, Pension , Annuity for Linked and
Non Linked policies
Total No of
Policies
Enter total number of policies
Total
Premium
Enter Total Premium
Insurer wise Premium – Life –(For Riders)
Name of
Insurers
Enter Name of Insurers
No of
policies
Enter No of Policies for Health + Sickness, Accident + Disability,
Term, Other (PWB)for Linked and Non Linked policies
Premium
Enter Premium for Health + Sickness, Accident + Disability,
Term, Other (PWB)for Linked and Non Linked policies for Linked
and Non Linked policies
Total No of
Policies
Enter total number of policies
Total
Premium
Enter Total Premium
Client Wise Business Data (Based on Premium serviced) - Top 10 Clients
(Non-Life)
Client Name Enter Name of the Client
No of
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Field
Description
policies
Engineering, health, Liability, Misc
Premium
Enter Premium for Marine Hull, Marine Cargo, Motor, fire,
Engineering, health, Liability, Misc
Total No of
Policies
Enter total number of policies
Total
Premium
Enter Total Premium
Client Wise Business Data (Based on Premium serviced) - Top 10 Clients
(Life)
Client Name Enter Name of the Client
No of
policies
Enter No of Policies for Life, Health, Pension , Annuity for Linked
and Non Linked policies
Premium
Enter Premium for Life, Health, Pension , Annuity for Linked and
Non Linked policies
Total No of
Policies
Enter total number of policies
Total
Premium
Enter Total Premium
Client Wise Business Data (Based on Premium serviced) - Top 10 Clients
(Life - Riders)
Client Name Enter Name of the Client
No of
policies
Enter No of Policies for Health + Sickness, Accident + Disability,
Term, Other (PWB)for Linked and Non Linked policies for Linked
and Non Linked policies
Premium
Enter Premium for Health + Sickness, Accident + Disability,
Term, Other (PWB)for Linked and Non Linked policies for Linked
and Non Linked policies
Total No of
Policies
Enter total number of policies
Total
Premium
Enter Total Premium
6. Fill in the entire form and click Save. The Acknowledgement message box is
displayed
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Figure 117: User Confirmation Message
7. To download the template of the form click Download form. A template Form
10.csv will be opened in a.csv format. Fill in the template and save the file on
your local machine.
8. Click Upload Form .Browse the saved file and click Ok. Your Business Data
details will be uploaded.
9. Click Save.
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Business Data for Insurance Brokers (Life)
This form captures new business data for life Insurers. The form captures information
for Individual and Group Business
To fill Business Data for Insurance Brokers (Life Insurers)
1. Click Broker tab.
2. Click Returns tab.
3. Click Quarterly tab. Select the Quarter & year for which the returns need to be
filled.
4. Click Fill Forms.
5. Click Business Data for Insurance Brokers (Life) link, the respective return
form is displayed.
Figure 118: Business Data for Insurance Brokers (Life) Screen
The fields on the screen are explained in the following table
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Field
Quarterly Returns
Description
Life Business
No of policies
Enter No of policies for Individual Business
Premium Amount
Enter Premium amount for Individual Business
Brokerage Income
Enter brokerage Income for Individual Business
No Of Lives Covered
Enter No of Lives covered in Group Business
Premium Amount
Enter Premium amount for Group Business
Brokerage Income
Enter brokerage Income for Group Business
6. Fill in the entire form and click Save. The Acknowledgement message box is
displayed
Figure 119: User Confirmation Message
7. To download the template of the form click Download form. A template
Form.10.1.csv will be opened in a csv format. Fill in the template and save the
file on your local machine.
8. Click Upload Form .Browse the saved file and click Ok. Your Business Data
details will be uploaded.
9. Click Save.
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Business Data for Insurance Brokers (Non Life)
This form captures new business data for Non Life Insurers
To fill Business Data for Brokers (Non Life Insurers)
1. Click Broker tab.
2. Click Returns tab.
3. Click Quarterly tab. Select the Quarter & year for which the returns need to be
filled.
4. Click Fill Forms.
5. Click Business Data for Brokers (Non Life) link, the respective return form is
displayed.
Figure 120: Business Data for Non Life Screen
The fields on the screen are explained in the following table
Field
Description
Non Life Business
No of policies
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Enter No of policies for Motor, Health,
Engineering, Marine Cargo, Misc, Liability, Fire,
Marine Hull
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Premium Amount
Enter Premium for Motor, Health, Engineering,
Marine Cargo, Misc, Liability, Fire, Marine Hull
Brokerage Income
Enter brokerage Income for Motor, Health,
Engineering, Marine Cargo, Misc, Liability, Fire,
Marine Hull
6. Fill in the entire form and click Save. The Acknowledgement message box is
displayed
Figure 121: User Confirmation Message
7. To download the template of the form click Download form. A template
Form.10.2.csv will be opened in a csv format. Fill in the template and save the
file on your local machine.
8. Click Upload Form .Browse the saved file and click Ok. Your Business Data
details will be uploaded.
9. Click Save.
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Claims Data for Insurance Brokers
This form captures the details of the claims for a broker.
To fill Claims Data for Insurance Brokers
1. Click Broker tab.
2. Click Returns tab.
3. Click Quarterly tab. Select the Quarter & year for which the returns need to be
filled.
4. Click Fill Forms.
5. Click Claims Data for Insurance Brokers link; the respective return form is
displayed.
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Figure 122: Claims Data for Insurance Broker Screen
The fields on the screen are explained in the following table
Field
Description
Claims Details
Please state every event that has
come to the company’s notice where
the company may become liable to
pay damages or compensation to
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the company’s notice where the
company may become liable to pay
damages or compensation to clients,
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Field
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Description
clients, whether covered by the
whether covered by the professional
professional indemnity policy or not, indemnity policy or not, giving the
giving the following information
following information
Date of period of occurrence
Enter Date of period of occurrence
Name of client concerned
Enter Name of client concerned
Nature of event likely to give rise to a Enter Nature of event likely to give
claim
rise to a claim
Brief description of basis of claim
Enter Brief description of basis of
claim
Intimated or estimated amount of
claim
Enter Intimated or estimated amount
of claim
Whether covered by professional
indeminty policy
If Whether event is covered by
professional indeminty policy enter
‘Yes’ else enter ‘ No’
Amount provided by the broker in its Enter Amount provided by the broker
books for the claim
in its books for the claim
Present status of claim
Select status of Claim to be either
‘Open’ or ‘Closed’
Claims Movement
Number of Claims
Enter Number of Claims
Claims Amount
Enter Claims Amount
Ageing of pending claims
Number of Claims
Enter Number of Claims
Claims Amount
Enter Claims Amount
Major Claims Pending - Above 1 Crore
Name of the client
Enter Name of the Client
Policy Number
Enter Policy Number
Claim Amount
Enter Claims amount
Date of Loss
Enter Date of Loss
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6. Fill in the entire form and click Save. The Acknowledgement message box is
displayed
Figure 123: User Confirmation Message
7. To download the template of the form click Download form. A template
Form12.csv will be opened in a csv format. Fill in the template and save the file
on your local machine.
8. Click Upload Form .Browse the saved file and click Ok. Your Claims Data
details will be uploaded.
9. Click Save.
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Annual Returns
To fill Annual returns
1.
2.
3.
4.
5.
Click Brokers
Click Returns
Click Annual Returns tab.
Select Year value from the drop down menu of Year.
Click Fill Form buttons. . The status of the form (Completed form, In progress
form or Blank form) is displayed and a link is provided to the form.
Figure 124: Annual Returns Screen
6. Click on the respective form whose return is to be filled.
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Reinsurance Balances Outstanding
This form will capture information regarding your reinsurance balances outstanding.
To fill Reinsurance Balances Outstanding
1.
2.
3.
4.
5.
Click Broker tab.
Click Returns tab.
Click Annual returns tab. Select the year for which the returns need to be filled.
Click Fill Forms.
Click Reinsurance Balances Outstanding link, the respective return form is
displayed.
Figure 125: Reinsurance Balance Outstanding Screen
The fields on the screen are explained in the following table
Field
Description
Amount outstanding for
the period of
Enter amount outstanding for the period of 0-3 months, 36 months, 6-12 months, Over 12 Months and Total amount
outstanding
6. Fill in the entire form and click Save. The Acknowledgement message box is
displayed
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Figure 126: User Confirmation Message
7. To download the template of the form click Download form. A template
Form13.csv will be opened in a .csv format. Fill in the template and save the file
on your local machine.
8. Click Upload Form .Browse the saved file and click Ok. Your Reinsurance
Balance Outstanding details will be uploaded.
9. Click Save.
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Cash Flow Statement for Insurance Brokers
This form will capture information regarding cash flows of your company.
To fill Cash Flow Statement for Insurance Brokers
1.
2.
3.
4.
5.
Click Broker tab.
Click Returns tab.
Click Annual returns tab. Select the year for which the returns need to be filled.
Click Fill Forms.
Click Cash flow Statement for Insurance Brokers link, the respective return
form is displayed.
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Figure 127: Cash Flow Statement Screen
The fields on the screen are explained in the following table
Field
Description
Cash Flow from Operating Activities
Brokerage Receipts
Enter Brokerage Receipts
Reinsurance Receipts
Enter Reinsurance Receipts
Other Receipts/ Payments
Enter Other Receipts/ Payments
Realizations from Sundry Debitors
Enter Realizations from Sundry Debitors
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Field
Description
Payment towards expenses
Enter Payment towards expenses
Payments of tax deducted at source
Enter Payments of tax deductions at source
Payments to Sundry Creditors
Enter Payments to Sundry Creditors
Payments of other advances
Enter Payments of other advances
Cash Flow from Investing Activities
Purchase of Investments
Enter Purchase of Investments
Sale of Investments
Enter Sale of Investments
Purchase of Fixed Assets
Enter Purchase of Fixed Assets
Sale of Fixed Assets
Enter Sale of Fixed Assets
Income received on investments
Enter Income received on investments
Expenses relating to investments
Enter Expenses relating to investments
Cash Flow from investing activities
Proceeds from issue of share capital
Enter Proceeds from issue of share capital
Proceeds from borrowing
Enter Proceeds from borrowing
Repayments from borrowings
Enter Repayments from borrowings
Interests/ dividends paid
Enter Interests/ dividends paid
Cash & Bank Balance (Beginning of Financial Year)
Cash in Hand
Enter Cash in Hand
Balance in current accounts
Enter Balance in current accounts
Cash & Bank balance (End of Financial Year)
Cash in Hand
Enter Cash in Hand
Balance in current accounts
Enter Balance in current accounts
6. Fill in the entire form and click Save. The Acknowledgement message box is
displayed
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Figure 128: User Confirmation Message
7. To download the template of the form click Download form. A template
Broker_Annl_Form_4_1.csv will be opened in a csv format. Fill in the template
and save the file on your local machine.
8. Click Upload Form .Browse the saved file and click Ok. Your Cash Flow
Statement details will be uploaded.
9. Click Save.
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Security screening proceedings for reinsurance
broking
This form captures the details of the security screening proceedings for reinsurance
broking.
To fill Security screening proceedings for reinsurance broking
1.
2.
3.
4.
5.
Click Broker tab.
Click Returns tab.
Click Annual Returns tab. Select the year for which the returns need to be filled.
Click Fill Forms.
Click Security screening proceeding for reinsurance broking link, the
respective return form is displayed.
Figure 129: Security screening proceedings Screen
The fields on the screen are explained in the following table
Field
Description
Please state the security screening
procedures adopted in the brokers office and
the person responsible to approve the
securities to be used by the broker, and in
particular, stating
Enter the security screening
procedures adopted in your office
and the person responsible to
approve the securities to be used by
you, and in particular, stating
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Field
Description
Whether the broker obtains and reviews the
annual accounts of reinsurers used by it, (
Yes / No)
If you obtain and review the annual
accounts of reinsurers enter ‘Yes’
else enter ‘No’
( If answered 'Yes' for previous column)
Enter who within your organization is
Who within the organization is responsible for responsible for obtaining and
reviewing the annual accounts of
this function?
reinsurers
Procedure followed by the broker to keep
abreast of developments in the international
markets
Enter Procedure followed by you to
keep abreast of developments in the
international markets
6. Fill in the entire form and click Save. The Acknowledgement message box is
displayed
Figure 130: User Confirmation Message
7. To download the template of the form click Download form. A template
Form14.csv will be opened in a .csv format. Fill in the template and save the file
on your local machine.
8. Click Upload Form .Browse the saved file and click Ok. Your Security screening
proceedings details will be uploaded.
9. Click Save.
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Financial Statement of each insurance brokerProfit and Loss Statement
This form is used to capture the profit and loss statement details of your business.
To fill Profit and Loss Statement
1.
2.
3.
4.
5.
Click Broker tab.
Click Returns tab.
Click Annual Returns tab Select the year for which the returns need to be filled.
Click Fill Forms.
Click Financial Statement of each insurance broker-Profit and Loss
Statement link, the respective return form is displayed.
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Figure 131: Profit and Loss Statement Screen
The fields on the screen are explained in the following table
Field
Description
Income
Brokerage
Enter Brokerage amount
Other Business Income
Enter Other Business Income
Particulars of Income
Enter Particulars of Income
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Amount received during the
year
Enter Amount received during the year
Basis of remuneration
Enter Basis of remuneration
Explanatory Note
Enter Explanatory Note
Investment Income
Enter Investment Income
Other miscellaneous income Enter Other miscellaneous income
Particulars of Income
Enter Particulars of Income
Amount received during the
year
Enter Amount received during the year
Explanatory Note
Enter Explanatory Note
Expenses
Staff Salaries and Expenses
Enter Staff Salaries and Expenses
Directors Fees and Other
Remuneration
Enter Directors Fees and Other Remuneration
Payments for Business
Procurement
Enter Payments for Business Procurement
Name and relationship to the Enter Name and relationship to the payee
payee
Amount paid
Enter Amount paid
Basis of Payment
Enter Basis of Payment
Rents, Rates and Taxes
Enter Rents, Rates and Taxes
Maintenance and Repairs
Enter Maintenance and Repairs
Printing and Stationary
Enter Printing and Stationary
Communication Expenses
Enter Communication Expenses
Legal and Professional
Expenses
Enter Legal and Professional Expenses
Advertisement and Publicity Enter Advertisement and Publicity
Auditors' Fees and Expenses Enter Auditors' Fees and Expenses
Interest and Bank Charges
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Depreciation
Enter Depreciation
Other Expenses
Enter Other Expenses
Payments for business
procurement
Enter Payments for business procurement
Profit before tax
Enter Profit before tax
Loss before tax
Enter Loss before tax
Provision for taxation
Current Tax
Enter Current Tax
Deferred Tax
Enter Deferred Tax
Appropriations
Balance at the Beginning of
the Year
Enter Balance at the Beginning of the Year
Interim Dividends Paid
During the Year
Enter Interim Dividends Paid During the Year
Proposed Final Dividend
Enter Proposed Final Dividend
Dividend Distribution on Tax Enter Dividend Distribution on Tax
Transfer to Reserves/Other
Accounts
Enter Transfer to Reserves/Other Accounts
6. Fill in the entire form and click Save. The Acknowledgement message box is
displayed
Figure 132: User Confirmation Message
7. To download the template of the form click Download form. A template
Broker_Annl_Form_3.csv will be opened in a .csv format. Fill in the template and
save the file on your local machine.
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8. Click Upload Form .Browse the saved file and click Ok. Your Financial
Statement of each insurance broker-Profit and Loss Statement details will be
uploaded.
9. Click Save.
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Balance Sheet of Insurance brokers
This form is used to capture your balance sheet details.
To fill Balance Sheet of Insurance Brokers
1.
2.
3.
4.
5.
Click Broker tab.
Click Returns tab.
Click Annual Returns tab. Select the year for which the returns need to be filled.
Click Fill Forms.
Click Balance Sheet of Insurance Brokers link, the respective return form is
displayed.
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Figure 133: Balance Sheet Screen
The fields on the screen are explained in the following table
Field
Description
Sources of fund
Share Capital
Authorized
Enter Authorized Share Capital
Subscribed
Enter Subscribed Share Capital
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Called Up
Enter Called Up Share Capital
(Less Calls unpaid)
Enter (Less Calls unpaid) Share Capital
(Add shares forfeited)
Enter (Add shares forfeited) Share Capital
(Less par values of share
bought back)
Enter (Less par values of share bought
back) Share Capital
Less Preliminary Expenses
Enter Less Preliminary Expenses Share
Capital
Reserves and Surplus
Enter Reserves and Surplus Share Capital
Current liabilities and
provisions
Enter Current liabilities and
provisions Share Capital
Application of funds
Regulation 22 deposit
Enter Regulation 22 deposit
Government securities
Enter Government securities
Other approved securities
Enter Other approved securities
Shares
Enter Shares
Debentures
Enter Debentures
Bank Deposits
Enter Bank Deposits
Others
Enter Others
Loans
Enter Loans
Name of institution/ individual Enter Name of institution/ individual
Purpose of Loan
Enter Purpose of Loan
Amount of Loan
Enter Amount of Loan
Amount outstanding as on 31st Enter Amount outstanding as on 31st March
March
To shareholders, directors,
officers
Enter To shareholders, directors, officers
To Other- secured loan
Enter To Other- secured loan
To Other unsecured
Enter To Other unsecured
Fixed Assets
Enter Fixed Assets
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Current Assets
Enter Current Assets
Debit balance in Profit and
Loss
Enter Debit balance in Profit and Loss
Contingent liabilities
Enter Contingent liabilities
Details of Contingent Liabilities Enter Details of Contingent Liabilities
Major Remarks/Observation of Enter Major Remarks/Observation of Auditor
Auditor
6. Fill in the entire form and click Save. The Acknowledgement message box is
displayed
Figure 134: User Confirmation Message
7. To download the template of the form click Download form. A template
Broker_Annl_Form_4.csv will be opened in a .csv format. Fill in the template and
save the file on your local machine.
8. Click Upload Form .Browse the saved file and click Ok. Your Balance Sheet of
Insurance Brokers details will be uploaded.
9. Click Save.
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Audit Arrangement for Insurance Broker
This form will capture your audit arrangement details.
To fill Audit Arrangement for Insurance Broker
1.
2.
3.
4.
5.
Click Broker tab.
Click Returns tab.
Click Annual Returns tab. Select the year for which the returns need to be filled.
Click Fill Forms.
Click Audit Arrangement for Insurance Broker link, the respective return form
is displayed.
Figure 135: Audit Arrangements Screen
The fields on the screen are explained in the following table
Field
Description
Audit Arrangements for a broker
Name of the Statutory Auditor
Enter Name of the Statutory Auditor
Address of the Statutory
Auditor
Enter Address of the Statutory Auditor
Name of partner responsible for Enter Name of partner responsible for audit of the
audit of the broker
broker
Name of Internal Auditor (refer
Regulation 27)
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Enter Name of Internal Auditor
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Address of Internal Auditor
Enter Address of Internal Auditor
Qualifications
Enter Qualifications of Internal Auditor
Experience
Enter Experience of Internal Auditor
If an employee, to whom does
the internal auditor report?
Enter the Name of the concerned Internal Auditor
Particulars of changes, if any,
during the reporting period
Enter the particulars of changes occurred during the
reporting period (if any)
6. Fill in the entire form and click Save. The Acknowledgement message box is
displayed
Figure 136: User Confirmation Message
7. To download the template of the form click Download form. A template
Form7.csv will be opened in a .csv format. Fill in the template and save the file
on your local machine.
8. Click Upload Form .Browse the saved file and click Ok. Your Audit Arrangement
for Insurance Broker details will be uploaded.
9. Click Save.
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Insurance Bank Accounts of Insurance Brokers
This form will capture details regarding your bank accounts
To fill Insurance Bank Accounts of Insurance Broker
1.
2.
3.
4.
5.
Click Broker tab.
Click Returns tab.
Click Annual Returns tab. Select the year for which the returns need to be filled.
Click Fill Forms.
Click Insurance Bank Accounts of Insurance Broker link, the respective return
form is displayed.
Figure 137: Insurance Bank Accounts Screen
The fields on the screen are explained in the following table
Field
Description
Insurance Bank Accounts of Brokers
Name of Bank
Enter Name of Bank
Address of bank
Enter Address of Bank
Account Type
Enter Account Type
Account Number
Enter Account Number
Purpose of Account
Enter Purpose of Account
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Whether Reg 23(2) ( C )
complied with
(Yes/No)
If Reg 23(2) ( C ) complied with select ‘Yes’
else select ‘No’
Balance in account as at end Enter the Balance amount in account at end of
of reporting year
reporting year
6. Fill in the entire form and click Save. The Acknowledgement message box is
displayed
Figure 138: User Confirmation Message
7. To download the template of the form click Download form. A template
Form11.csv will be opened in a .csv format. Fill in the template and save the file
on your local machine.
8. Click Upload Form .Browse the saved file and click Ok. Your Insurance Bank
Accounts details will be uploaded.
9. Click Save.
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Details of Group Companies of a Insurance
Broker
This form will capture the standing arrangements list of all group companies attached
with you.
To fill Details of Group Companies of a Insurance Broker
1.
2.
3.
4.
5.
Click Broker tab.
Click Returns tab.
Click Annual Returns tab. Select the year for which the returns need to be filled.
Click Fill Forms.
Click Details of Group Companies of a Insurance Broker link, the respective
return form is displayed.
Figure 139: Details of Group companies for an Insurance Broker Screen
The fields on the screen are explained in the following table
Field
Description
Details of group Companies for a Broker
Name of Concern
Shareholders Unique ID
(Indian : PAN No) (Foreign :
Tax ID)
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Enter Name of Company attached with the
broker
Enter Shareholders Unique ID of company
attached with the broker
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Address
Enter Address of the company attached with
the broker
Type of activity handled
Enter Type of activity handled by company
attached with the broker
Nature of Interest of
Promoter/ Director
Enter Nature of Interest of
Promoter/ Director of company attached
with the broker
Nature Of interest with
applicant company
Enter Nature Of interest with applicant
company of company attached with the broker
6. Fill in the entire form and click Save. The Acknowledgement message box is
displayed
Figure 140: User Confirmation Message
7. To download the template of the form click Download form. A template
Form16.csv will be opened in a .csv format. Fill in the template and save the file
on your local machine.
8. Click Upload Form .Browse the saved file and click Ok. Your Details of Group
Companies of a Insurance Broker details will be uploaded.
9. Click Save.
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Spread of Business during the Year Ending
This form captures the details related to the name of the client and premium on direct
insurance booked for the client and premium on reinsurance broking in respect of the
client’s business.
To fill Spread of Business during the Year Ending Returns:
1. Click Broker tab.
2. Click Returns tab.
3. Click Annual returns tab. Select the year and Broker for which the returns need
to be filled.
4. Click Fill Forms.
5. Click Spread of Business during the Year Ending link, the respective return
form is displayed.
Figure 141: Spread of Business during the Year Ending Return Screen
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The fields on the screen are explained in the following table
Field
Description
Name of the Client
Enter Name of the Client
Premium on Direct Insurance Booked
for the Client
Enter the Premium values for Fire, Marine
and Miscellaneous
Premium On Reinsurance Broking In
Respect Of That Client's Business
Enter the Premium values for Fire, Marine
and Miscellaneous
6. Fill in the entire form and click Save. The Acknowledgement message box is
displayed
Figure 142: User Confirmation Message
7. To download the template of the form click Download form. A template form
H.csv will be opened in a .csv format. Fill in the template and save the file on
your local machine.
8. Click Upload Form .Browse the saved file and click Ok. Your Spread of
Business during the Year Ending details will be uploaded.
9. Click Save.
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Professional Indemnity Insurance In Force As At
This form captures the details related to the name of the insurer providing PI cover,
policy number, period of insurance and the sum insured
To fill Professional Indemnity Insurance In Force As At returns:
1. Click Broker tab.
2. Click Returns tab.
3. Click Annual returns tab. Select the year and Broker for which the returns need
to be filled.
4. Click Fill Forms
5. Click Professional Indemnity Insurance In Force As At link, the respective
return form is displayed.
Figure 143: Professional Indemnity Insurance In Force As At Returns Screen
The fields on the screen are explained in the following table
Field
Description
Name of Insurer providing PI Enter Name of Insurer providing PI Cover
Cover
Policy No/Endorsement No. Enter the Policy/ Endorsement No
Period of Insurance: (From
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Enter ‘From’ date of Period of Insurance
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Date)
Period of Insurance: (To
Date)
Enter ‘To’ date of Period of Insurance
Sums Insured: Per Event
(AOA)
Enter Sums Insured (AOA)
Sums Insured: In Aggregate Enter Sums Insured (AOY)
for the Policy Period
(AOY)
Basis of Indemnity
Enter the basis of Indemnity
(On claims made basis or on
loss occurring basis)
Deductible
Enter the deductible value
Premium for the cover
Enter the Premium for the cover
Whether requirements for
the Regulation 24, subregulation (4) and (5) are
complied with?
(Yes/No)
Select either ‘Yes’ or ‘No ‘
Please State The Relevant
Percentages
Enter the Relevant Percentages
6. Fill in the entire form and click Save. The Acknowledgement message box is
displayed
Figure 144: User Confirmation Message
7. To download the template of the form click Download form. A template
Formk.csv will be opened in a .csv format. Fill in the template and save the file on
your local machine.
8. Click Upload Form .Browse the saved file and click Ok. Your Professional
Indemnity Insurance In Force As At details will be uploaded.
9. Click Save.
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Half Yearly
Half Yearly
To fill Half Yearly returns
1.
2.
3.
4.
5.
6.
Login into the system as a director
Click Brokers
Click Returns
Click Half Yearly Returns Tab.
Select Six Months Value & Year from the drop down menu.
Click Fill Forms button. The status of the form (Completed form, In progress
form or Blank form) is displayed and a link is provided to the form.
Figure 145: Half Yearly Returns Screen
5. Click on the respective form whose return is to be filled.
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Half Yearly
Financial Data for Insurance Brokers
This form is used to capture financial data of your firm
To fill Details of Outstanding Claims returns
1. Click Broker tab.
2. Click Returns tab.
3. Click Half Yearly tab Select the Six Months and year for which the returns need
to be filled.
4. Click Fill Forms.
5. Click Financial Data for Insurance Brokers link, the respective return form is
displayed.
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Figure 146: Half Yearly Returns Screen
The fields on the screen are explained in the following table
Field
Description
Amount
Enter Amount for the respective Income type
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Amount for current year (as Enter Amount for current year as per respective
per selection)
Investment Type
Remarks from statutory
Auditor (if any)
Enter Remarks from statutory Auditor as per
respective Investment Type
Is there any other
information relevant to the
financial data of broking firm Select either Yes or No to provide more
over an above captured in
information by attaching files.
above forms to be declared
explicitly?
Select File
Attach any additional documents here
Attachment Details
Enter details of the attached documents here.
6.
Fill in the entire form and click Save. The Acknowledgement message box is
displayed
Figure 147: User Confirmation Message
7. To download the template of the form click Download form. A template
Form5.csv will be opened in a .csv format. Fill in the template and save the file
on your local machine.
8. Click Upload Form .Browse the saved file and click Ok. Your Financial Data for
Insurance Brokers details will be uploaded.
9. Click Save.
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Assistance on Filling Returns
Assistance on Filling Returns
Form S- Business Data for Insurance Brokers:
The below table provides guidelines for Data Submission of Form S returns (Quarterly
Returns).
Field Details
Data Type
Field Object
Values
Year
Integer
Disabled
Text box
Year would be
auto populated.
Quarter
Integer
Disabled
Text box
Quarter would
be auto
populated.
Insurance Broker Varchar
Disabled
Text box
Broker Name
would be auto
populated
Submitted On
Date
Disabled
Text box
Submitted on
would be auto
populated after
form has been
submitted
Submission Due
Date
Date
Disabled
Text box
Submission due
date would be
auto populated
as the form is
opened
Insurer Wise Business Figures- Non Life
Name of Insurers Integer
Combo Box
The dropdown
should have
Insurer names
Licensed by
IRDA.
No of policies
(For Marine Hull,
Marine
Cargo,
Text Box
The value
entered here
would be the
No. of policies
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Integer
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Assistance on Filling Returns
Data Type
Field Object
Values
Premium
Decimal
(For Marine Hull,
Marine
Cargo,
Motor, fire,
Engineering
, health,
Liability,
Misc. )
Text Box
The value
entered here
would be the
premium
amount
Total No of
Policies
Integer
Disabled Text
Box
Derived field by
system, by
adding all the
number of
policies in the
row.
Total Premium
Decimal
Disabled Text
Box
Derived field by
system, by
adding all the
premium
amounts in the
row.
Name of Insurers Integer
Combo Box
The dropdown
should have
Insurer names
Licensed by
IRDA.
No of policies
Integer
(For Marine Hull,
Marine
Cargo,
Motor, fire,
Text Box
The value
entered here
would be the
No. of policies
in integer
Motor, fire,
Engineering,
health,
Liability,
Misc.)_
Insurerwise Premium Figures-Life
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Field Details
Assistance on Filling Returns
Data Type
Field Object
Values
Premium (For
Decimal
Marine Hull,
Marine
Cargo,
Motor, fire,
Engineering
, health,
Liability,
Misc. )
Text Box
The value
entered here
would be the
premium
amount
Total No of
Policies
Integer
Disabled Text
Box
Derived field by
system, by
adding all the
number of
policies in the
row.
Total Premium
Decimal
Disabled Text
Box
Derived field by
system, by
adding all the
premium
amounts in the
row.
Engineering
, health,
Liability,
Misc.)
Insurerwise Premium –Life- (For Riders)
Name of Insurers Integer
Combo Box
The dropdown
should have
Insurer names
licensed by
IRDA.
No of policies
Integer
(For Health +
Sickness,
Accident +
Disability,
Text Box
The value
entered here
would be the
No. of policies
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Field Details
Assistance on Filling Returns
Data Type
Field Object
Values
Premium
Decimal
(For Health +
Sickness,
Accident +
Disability,
Term, Other
(PWB)for
Linked and
Non Linked
policies
)
Text Box
The value
entered here
would be the
premium
amount.
Total No of
Policies
Integer
Text Box
Derived field by
system, by
adding all the
number of
policies in the
row.
Total Premium
Decimal
Text Box
Derived field by
system, by
adding all the
premium
amounts in the
row.
Term, Other
(PWB)for
Linked and
Non Linked
policies
)
Client Wise Business Data (Based on Premium serviced) - Top 10 Clients
(Non-Life)
Client Name
Varchar
Text Box
The value
entered here
would be the
Client Name
No of policies
(For Marine Hull,
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Integer
Text Box
The value
entered here
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Field Details
Assistance on Filling Returns
Data Type
Field Object
Marine
Cargo,
Motor, fire,
Engineering
, health,
Liability,
Misc. )
Values
would be the
No. of policies.
Premium (For
Decimal
Marine Hull,
Marine
Cargo,
Motor, fire,
Engineering
, health,
Liability,
Misc. )
Text Box
The value
entered here
would be the
premium
amount.
Total No of
Policies
Integer
Disabled Text
Box
Derived field by
system, by
adding all the
number of
policies in the
row.
Total Premium
Decimal
Disabled Text
Box
Derived field by
system, by
adding all the
premium
amounts in the
row.
Client Wise Business Data (Based on Premium serviced) - Top 10 Clients
(Life - Riders)
Client Name
Varchar
Text Box
The value
entered here
would be the
Client Name
No of policies
(For Marine Hull,
Marine
Version 9.0
Integer
Text Box
The value
entered here
would be the
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Field Details
Assistance on Filling Returns
Data Type
Field Object
Cargo,
Motor, fire,
Engineering
, health,
Liability,
Misc. )
Values
No. of policies.
Premium (For
Decimal
Marine Hull,
Marine
Cargo,
Motor, fire,
Engineering
, health,
Liability,
Misc. )
Text Box
The value
entered here
would be the
premium
amount.
Total No of
Policies
Integer
Disabled Text
Box
Derived field by
system, by
adding all the
number of
policies in the
row.
Total Premium
Decimal
Disabled Text
Box
Derived field by
system, by
adding all the
premium
amounts in the
row.
Form S- Business Date for Insurance Brokers (Life Insurers):
The below table provides guidelines for Data Submission of Form S (Life) Returns
(Quarterly Returns).
Field Details
Data Type
Field Object Values
Year
Integer
Disabled
Text box
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Year would be
auto populated.
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Field Details
Data Type
Field Object Values
Quarter
Integer
Disabled
Text box
Quarter would be
auto populated.
Insurance Broker
Varchar
Disabled
Text box
Broker Name
would be auto
populated
Submitted On
Date
Disabled
Text box
Submitted on
would be auto
populated after
form has been
submitted
Submission Due
Date
Date
Disabled
Text box
Submission due
date would be
auto populated as
the form is opened
Individual Business (For: Linked - Life, Health, Pension, Annuity, Non
linked - Life, Health, Pension, Annuity, Riders- Health and sickness ,
accident and disability , term and others PWB)
No. of policies
Integer
Text Box
Enter the No. of
policies.
Premium
Amount
Decimal
Text Box
Enter the Premium
amount.
Brokerage
Income
Decimal
Text Box
Enter the
Brokerage
Income.
Brokerage %
Decimal
Disabled
Text Box
Derived field by
system, by
calculating the
brokerage
percentage.
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Field Details
Assistance on Filling Returns
Data Type
Field Object Values
Group Business (For: Linked- Life, Health, Pension, Annuity, Non
linked- Life, Health, Pension, Annuity, Riders- Life, Health, Pension,
Annuity)
No. of policies
Integer
Text Box
Enter the No. of
policies.
Premium
Amount
Decimal
Text Box
Enter the Premium
amount.
Brokerage
Income
Decimal
Text Box
Enter the
Brokerage
Income.
Brokerage %
Decimal
Disabled
Text Box
Derived field by
system, by
calculating the
brokerage
percentage.
Form S- Business Date for Insurance Brokers (Non Life Insurers):
The below table provides guidelines for Data Submission of Form S (Non Life) Returns
(Quarterly Returns).
Field Details
Data Type
Field Object Values
Year
Integer
Disabled
Text box
Year would be
auto populated.
Quarter
Integer
Disabled
Text box
Quarter would be
auto populated.
Insurance Broker
Varchar
Disabled
Text box
Broker Name
would be auto
populated
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Field Details
Assistance on Filling Returns
Data Type
Field Object Values
Date
Submitted On
Submission Due
Date
Disabled
Text box
Date
Disabled
Text box
Submitted on
would be auto
populated after
form has been
submitted
Submission due
date would be
auto populated as
the form is opened
Line Of Business( Motor, Health, Engineering ,Marine Cargo, Misc,
Liability, Fire, Marine Hull)
No. of policies
Integer
Text Box
Enter the No. of
policies.
Premium
Amount
Decimal
Text Box
Enter the Premium
amount.
Brokerage
Income
Decimal
Text Box
Enter the
Brokerage
Income.
Brokerage %
Decimal
Disabled
Text Box
Derived by
system, by
calculating the
brokerage
percentage.
Form L-Claims Data for Insurance Broker:
The below table provides guidelines for Data Submission of Form S (Life) Returns
(Quarterly Returns).
Field Details
Version 9.0
Data Type
Field Object
Values
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Field Details
Data Type
Field Object
Values
Year
Integer
Disabled
Text box
Year would be auto
populated.
Quarter
Integer
Disabled
Text box
Quarter would be
auto populated.
Insurance Broker
Varchar
Disabled
Text box
Broker Name would
be auto populated
Submitted On
Date
Disabled
Text box
Submitted on would
be auto populated
after form has been
submitted
Submission Due Date
Date
Disabled
Text box
Submission due date
would be auto
populated as the
form is opened
Varchar
Text box
Enter the event as
required by the field.
Date
Date Type
Select the required
date from the
dropdown.
Claims Details
Please state every
event that has
come to the
company’s notice
where the
company may
become liable to
pay damages or
compensation to
clients, whether
covered by the
professional
indemnity policy or
not, giving the
following
information
Date of period of
occurrence.
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Field Details
Data Type
Field Object
Values
Name of client
concerned
VarChar
Text box
Nature of event
likely to give rise
to a claim
VarChar
Text box
Enter the nature of
event.
Brief description of
basis of claim
VarChar
Text box
Enter the brief
description.
Whether covered
by professional
indemnity policy:
Boolean
Combo box
If covered by
professional
indemnity policy
then enter ‘Yes’
else enter ‘No’.
Amount provided
by the broker in its
books for the claim
Decimal
Text box
Enter the amount
provided by the
broker
Present status of
claim
VarChar
Combo
Box
The status can be
either selected as
"open" or "closed".
Enter the name of
client.
Aging of Pending Claims
Pending for up to 1
month(number of
claims)
Integer
Text box
Enter the number of
claims, pending for
up to 1 month.
Pending for up to 1
month(claims
amount)
Decimal
Text box
Enter the claims
amount, pending for
up to 1 month.
Pending for greater
than 1 month and
up to 3
months(number of
claims)
Integer
Text box
Enter the number of
claims, pending for
greater than 1 month
and up to 3 months.
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Field Details
Data Type
Field Object
Values
Pending for greater
than 1 month and
up to 3
months(claims
amount)
Decimal
Text box
Enter the claims
amount, pending for
greater than 1 month
and up to 3 months.
Pending for greater
than 3 months and
up to 6
months(number of
claims)
Integer
Text box
Enter the number of
claims, pending for
greater than 3
months and up to 6
months.
Pending for greater
than 3 months and
up to 6
months(claims
amount)
Decimal
Text box
Enter the claims
amount, pending for
greater than 3
months and up to 6
months.
Pending for greater
than 6 months and
up to 12
months(number of
claims)
Integer
Text box
Enter the number of
claims, pending for
greater than 6
months and up to 12
months
Pending for greater
than 6 months and
up to 12
months(claims
amount)
Decimal
Text box
Enter the claims
amount, pending for
greater than 6
months and up to 12
months
Pending for more
than 1
year(number of
claims)
Pending for more
than 1 year(claims
amount)
Integer
Text box
Enter the number of
claims, pending for
more than 1 year.
Decimal
Text box
Enter the claims
amount, pending for
more than 1 year.
Total Pending
(number of claims)
Integer
Disabled
Text box
The total pending
number of claims will
be derived and auto
populated by the
system.
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Field Details
Data Type
Field Object
Values
Total
Pending(claims
amount)
Decimal
Disabled
Text box
The total pending
claims amount will
be derived and auto
populated by the
system.
Integer
Text box
Enter the number of
claims, Settled for up
to 1 month.
Settled for up to 1
Decimal
month(claims amount)
Text box
Enter the claims
amount, Settled for
up to 1 month.
Settled for greater than Integer
1 month and up to 3
months(number of
claims)
Text box
Enter the number of
claims, Settled for
greater than 1 month
and up to 3 months.
Settled for greater than Decimal
1 month and up to 3
months(claims
amount)
Text box
Enter the claims
amount, Settled for
greater than 1 month
and up to 3 months.
Settled for greater than Integer
3 months and up to 6
months(number of
claims)
Text box
Enter the number of
claims, Settled for
greater than 3
months and up to 6
months.
Settled for greater than Decimal
3 months and up to 6
months(claims
amount)
Text box
Enter the claims
amount, Settled for
greater than 3
months and up to 6
months.
Settled for greater than Integer
6 months and up to 12
months(number of
claims)
Text box
Enter the number of
claims, Settled for
greater than 6
months and up to 12
Aging of Settled Claims
Settled for up to 1
month(number of
claims)
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Field Details
Assistance on Filling Returns
Data Type
Field Object
Values
months.
Settled for greater than Decimal
6 months and up to 12
months(claims
amount)
Text box
Enter the claims
amount, Settled for
greater than 6
months and up to 12
months
Settled for more than 1 Integer
years (number of
claims)
Text box
Enter the number of
claims, Settled for
more than 1 year.
Settled for more than 1 Decimal
years(claims amount)
Text box
Enter the claims
amount, Settled for
more than 1 year.
Total
Settled(number of
claims)
Integer
Disabled
Text box
The total settled
number of claims will
be derived and auto
populated by the
system.
Total
Settled(claims
amount)
Decimal
Disabled
Text box
The total settled
claims amount will
be derived and auto
populated by the
system.
Major Claims Pending - Above 1 Crore
Name of Client
VarChar
Text box
Enter the Name of
Client.
Policy No
Integer
Text box
Enter the Policy No.
Claim Amount
Decimal
Text Box
Enter the Claims
Amount
Date of loss
Date
Date Type
Select the required
date from the
dropdown.
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Assistance on Filling Returns
Form M- Reinsurance Balances Outstanding:
The below table provides guidelines for Data Submission of Form M Returns (Annual
Returns).
Field Details
Data Type
Field Object
Values
Year
Integer
Disabled
Text Box
Year would be
auto populated
Broker
Varchar
Disabled
Text Box
Submitted On
Date
Disabled
Text Box
Submission Due
Date
Date
Disabled
Text Box
Broker Name
would be auto
populated
Submitted on
would be auto
populated after
form has been
submitted
Submission due
date would be
auto populated as
the form is
opened
Amount outstanding for a Period of:
Due to ceding
companies
(0-3 Months)
Decimal
Text Box
Enter the amount
outstanding due to
ceding companies for
0-3 Months
Due to ceding
companies
(3-6 Months)
Decimal
Text Box
Enter the amount
outstanding due to
ceding companies for
3-6 Months
Due to ceding
companies (6-12
Months)
Decimal
Text Box
Enter the amount
outstanding due to
ceding companies for
6-12 Months
Due to ceding
Decimal
companies (Over 12
Months)
Text Box
Enter the amount
outstanding due to
ceding companies for
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Field Details
Assistance on Filling Returns
Data Type
Field Object
Values
Over 12 Months
Due to ceding
companies
(Total)
Decimal
Disabled
Text Box
Derived field by
system, by adding all
the amounts
outstanding in this
row.
Due to reinsurers
(0-3 Months)
Decimal
Text Box
Enter the amount
outstanding due to
reinsurers for
0-3 Months
Due to
reinsurers
(3-6 Months)
Decimal
Text Box
Enter the amount
outstanding due to
reinsurers for
3-6 Months
Due to
reinsurers
(6-12 Months)
Decimal
Text Box
Enter the amount
outstanding due to
reinsurers for
6-12 Months
Due to
reinsurers
(Over 12
Months)
Decimal
Text Box
Enter the amount
outstanding due to
reinsurers for
over 12 Months
Due to
reinsurers
(Total)
Decimal
Disabled
Text Box
Derived field by
system, by adding all
the amounts
outstanding in this
row.
Due from
ceding
companies
(0-3 Months)
Decimal
Text Box
Enter the amount
outstanding due from
ceding companies for
0-3 Months
Due from
ceding
companies
(3-6 Months)
Decimal
Text Box
Enter the amount
outstanding due from
ceding companies for
3-6 Months
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Field Details
Data Type
Field Object
Values
Due from
ceding
companies
(6-12 Months)
Decimal
Text Box
Enter the amount
outstanding due from
ceding companies for
6-12 Months.
Due from ceding
companies
(Over 12
Months)
Decimal
Text Box
Enter the amount
outstanding due from
ceding companies for
Over 12 Months.
Due from ceding
companies
(Total)
Decimal
Disabled
Text Box
Derived field by
system, by adding all
the amounts
outstanding in the row.
Due from Reinsurers Decimal
(0-3Months)
Text Box
Enter the amount
outstanding due from
Reinsurers for
0-3 Months.
Due from
Reinsurers
(3-6 Months)
Decimal
Text Box
Enter the amount
outstanding due from
Reinsurers for
3-6 Months.
Due from
Reinsurers
(6-12 Months)
Decimal
Text Box
Enter the amount
outstanding due from
Reinsurers for
6-12 Months.
Due from
Reinsurers
(Over 12
Months)
Decimal
Text Box
Enter the amount
outstanding due from
Reinsurers for
Over 12 Months.
Due from
Reinsurers
(Total)
Decimal
Disabled
Text Box
Derived field by
system, by adding all
the amounts
outstanding in the row.
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Field Details
Assistance on Filling Returns
Data Type
Field Object
Values
Cash Flow Statement for Insurance Brokers:
The below table provides guidelines for Data Submission of Cash Flow Statement
Returns (Annual Returns).
Field Details
Data Type
Field Object Values
Year
Integer
Disabled
Text Box
Year would be auto
populated
Broker
Varchar
Disabled
Text Box
Broker Name would
be auto populated
Submitted On
Date
Disabled
Text Box
Submitted on would
be auto populated
after form has been
submitted
Submission Due
Date
Date
Disabled
Text Box
Submission due
date would be auto
populated as the
form is opened
CASH FLOW FROM OPERATING ACTIVITIES:
Brokerage Receipts Decimal
Text Box
Reinsurance
Receipts
Decimal
Other
Receipts/Payments
Decimal
Version 9.0
Enter the Brokerage
Receipts amount.
Text Box
Enter the
Reinsurance
Receipts amount.
Text Box
Enter Other
Receipts/Payments
amount.
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Field Details
Data Type
Field Object Values
Realizations from
Sundry Debitors
Decimal
Text Box
Payment towards
Expenses
Decimal
Text Box
Payments of Tax
Decimal
Deducted at Source
Text Box
Payments to Sundry Decimal
Creditors
Text Box
Enter the Payments
to Sundry Creditors
amount.
Payments Of Other
Advances
Decimal
Text Box
Enter the Payments
Of Other Advances
amount.
Net Cash From
Decimal
Operating Activities
Disabled
Text Box
Derived field by system
and auto populated by
calculating net cash
from operating activities.
CASH FLOW FROM INVESTING ACTIVITIES
Purchase Of
Decimal
Text Box
Investments
Enter the
Realizations from
Sundry Debitors
amount.
Enter the Payment
towards Expenses
amount.
Enter the Payments
of Tax Deducted at
Source amount.
Enter the Purchase
Of Investments
amount.
Sale Of Investments Decimal
Text Box
Enter the Sale Of
Investments
amount.
Purchases Of Fixed Decimal
Assets
Text Box
Enter the Purchases
Of Fixed Assets
amount.
Sale Of Fixed Assets Decimal
Text Box
Enter the Sale Of
Fixed Assets
amount.
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Broker User Manual
Field Details
Assistance on Filling Returns
Data Type
Field Object Values
Income Received On Decimal
Investments
Text Box
Expenses Relating
To Investments
Decimal
Text Box
Enter Expenses
Relating To
Investments
amount.
Net Cash From
Investing Activities
Decimal
Disabled
Text Box
Derived field by system
and auto populated by
calculating net cash
from investing activities.
Enter the Income
Received On
Investments
amount.
CASH FLOW FROM FINANCING ACTIVITIES
Proceeds from issue Decimal
Text Box
of Share Capital
Enter the Proceeds
from issue of share
Capital amount.
Enter the proceeds
from borrowings
amount.
Proceeds from
borrowings
Decimal
Text Box
Repayment of
borrowings
Decimal
Text Box
Enter the repayment
of borrowings
amount.
Interest/Dividends
paid
Decimal
Text Box
Net Cash From
Decimal
Financing Activities
Disabled
Text Box
Enter the
Interest/Dividends
paid amount.
Derived field by system
and auto populated by
calculating net cash
from financing activities.
Net Increase /
(Decrease) In Cash
And Cash
Equivalents
Disabled
Text Box
Version 9.0
Decimal
Derived field by system
and calculates the net
increase or decrease in
cash.
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Field Details
Assistance on Filling Returns
Data Type
Field Object Values
Cash & Bank Balance (Beginning of Financial Year)
Cash In Hand
Decimal
Text Box
Enter the Cash In
Hand amount for
Cash & Bank
Balance
(Beginning of
Financial Year).
Balance In Current
Accounts
Decimal
Text Box
Cash & Bank Balance (End of Financial Year)
Cash In Hand
Decimal
Text Box
Balance In Current
Accounts
Enter the Balance In
Current Accounts
amount for Cash &
Bank Balance
(Beginning of
Financial Year).
Enter the Cash In
Hand amount for
Cash & Bank
Balance (end of
Financial Year).
Decimal
Text Box
Enter the
Interest/Dividends
paid amount for
Cash & Bank
Balance (end of
Financial Year).
Sr No.
Numeric
Text Box
Particulars
Varchar
Text Box
Enter the serial
number
Enter the particulars
Value in INR
Decimal
Text Box
Number
Decimal
Text Box
Particulars
Version 9.0
Enter the Value in
INR
Enter the Number
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Assistance on Filling Returns
Form N- Security screening proceedings for reinsurance broking:
The below table provides guidelines for Data Submission of Form N Returns (Annual
Returns).
Field Details
Data Type Field Object
Values
Year
Integer
Disabled
Text Box
Year would be auto
populated.
Broker
Varchar
Disabled
Text Box
Broker Name
would be auto
populated.
Submitted On
Date
Disabled
Text Box
Submitted on
would be auto
populated after
form has been
submitted.
Submission Due Date
Date
Text box
Submission due
date would be auto
populated as the
form is opened.
Please state the security Varchar
screening procedures
adopted in the brokers
office and the person
responsible to approve
the securities to be used
by the broker
Text box
Enter the security
screening
procedures
adopted in your
office and the
person
responsible to
approve the
securities.
Whether the broker
Varchar
obtains and reviews the
annual accounts of
Combo Box
If you obtain and review
the annual
accounts of
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Field Details
Data Type Field Object
reinsurers used by it
Values
reinsurers enter
‘Yes’ else enter
‘No’.
( If answered 'Yes' for Varchar
previous column)
Who within the
organization is
responsible for this
function?
Text box
Enter who within your
organization is
responsible for
obtaining and
reviewing the
annual accounts
of reinsurers.
Procedure followed by
the broker to keep
abreast of
developments in the
international markets:
Text box
Enter Procedure
followed by you
to keep abreast
of developments
in the
international
markets
Varchar
Financial Statement for each insurance broker- Profit and Loss
Statement:
The below table provides guidelines for Data Submission of Financial Statement- Profit
and Loss Returns (Annual Returns).
Field Details
Version 9.0
Data Type
Field Object
Values
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Broker User Manual
Assistance on Filling Returns
Field Details
Data Type
Field Object
Values
Year
Integer
Disabled
Text Box
Year would be auto
populated
Broker
Varchar
Disabled
Text Box
Broker Name
would be auto
populated
Submitted On
Date
Disabled
Text Box
Submission Due
Date
Date
Disabled
Text Box
Submitted on
would be auto
populated after
form has been
submitted
Submission due
date would be auto
populated as the
form is opened
Income
Brokerage
Decimal
Text Box
Other Business
Income *
Particulars of
income
Decimal
Text Box
VarChar
Text Box
Amount received
during the year
Decimal
Text Box
Basis of
remuneration
Explanatory note
VarChar
Text Box
VarChar
Text Box
Investment Income Decimal
Text Box
Other
Miscellaneous
Income *
Text Box
Version 9.0
Decimal
Enter the
Brokerage Income
Enter the other
Business Income
Enter the
particulars of
income
Enter the amount
received during the
year
Enter the basis of
remuneration
Enter the
explanatory note
Enter the
investment Income
Enter the other
Miscellaneous
Income
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Field Details
Data Type
Field Object
Values
Particulars of
income
VarChar
Text Box
Amount received
during the year
Decimal
Text Box
Explanatory note
VarChar
Text Box
Enter the
Particulars of
income
Enter the Amount
received during the
year
Enter the
Explanatory note
Total
Decimal
Disabled
Textbox
Derived field by
system, by adding all
the amounts in this
column.
Expenses
Staff Salaries and
Expenses
Decimal
Text Box
Enter the staff
salaries and
expenses
Directors Fees and Decimal
Other
Remuneration
Payments for
Decimal
Business
Procurement *
Text Box
Enter the directors
Fees and Other
Remuneration
Enter the
payments for
Business
Procurement
Name and
relationship of the
payee
VarChar
Text Box
Enter the name
and relationship of
the payee
Amount paid
Decimal
Text Box
Enter the Amount
paid expenses
Basis of payment
VarChar
Text Box
Enter the Basis of
payment expenses
Rents, Rates and
Taxes
Decimal
Text Box
Enter the Rents
,Rates and Taxes
expenses
Version 9.0
Text Box
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Assistance on Filling Returns
Field Details
Data Type
Field Object
Values
Maintenance and
Repairs
Decimal
Text Box
Enter the
Maintenance and
Repairs expenses
Printing and
Stationary
Decimal
Text Box
Enter the Printing
and Stationary
expenses
Communication
Expenses
Decimal
Text Box
Enter the
Communication
Expenses
Legal and
Professional
Expenses
Decimal
Text Box
Enter the Legal
and Professional
Expenses
Advertisement and Decimal
Publicity
Text Box
Enter the
Advertisement and
Publicity expenses
Auditors' Fees and Decimal
Expenses
Text Box
Enter the Auditors'
Fees and
Expenses
Interest and Bank
Charges
Decimal
Text Box
Enter the Interest
and Bank Charges
expenses
Depreciation
Decimal
Text Box
Enter the
Depreciation
expenses
Enter the Other
Expenses
Enter the Other
Approved
Securities
expenses
Derived field by
system, by adding all
the amounts in this
column.
Text Box
Other Expenses
Other Approved
Securities
Decimal
Decimal
Total(B)
Decimal
Version 9.0
Text Box
Disabled
Textbox
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Assistance on Filling Returns
Field Details
Data Type
Field Object
Values
Profit Before Tax
Decimal
Disabled
Textbox
Derived field by
system, and will be
populated if the income
is greater than the
expenses.
Loss Before Tax
Decimal
Disabled
Textbox
Derived field by
system, and will be
populated if the
expenses are greater
than the income.
Enter the Current
Tax
Enter the Deferred
Tax
Derived field by
system, and will be
populated if the amount
before tax additions is
greater than the
amount after tax
additions.
Provision for Taxation
Current Tax
Decimal
Text Box
Deferred Tax
Decimal
Text Box
Profit After Tax
Decimal
Disabled
Textbox
Loss After Tax
Decimal
Disabled
Textbox
Derived field by
system, and will be
populated if the amount
after tax additions is
greater than the
amount before tax
additions.
Appropriations
Balance at the
Beginning of the
Year
Version 9.0
Decimal
Text Box
Enter the Balance at
the Beginning of the
Year
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Broker User Manual
Assistance on Filling Returns
Field Details
Data Type
Field Object
Values
Interim Dividends
Paid During the
Year
Decimal
Text Box
Proposed Final
Dividend
Decimal
Text Box
Dividend
Decimal
Distribution on Tax
Text Box
Enter the Dividend
Distribution on Tax
Transfer to
Reserves/Other
Accounts
Decimal
Text Box
Enter the Transfer
to Reserves/Other
Accounts
Profit Carried to
Balance Sheet
Decimal
Disabled
Textbox
Derived field by
system, and will be
populated if there is an
overall profit.
Loss Carried to
Balance Sheet
Decimal
Disabled
Textbox
Derived field by
system, and will be
populated if there is an
overall loss.
Serial No.
Numeric
Text Box
Particulars
Varchar
Text Box
Value in INR
Decimal
Text Box
Number
Decimal
Text Box
Enter the value for
the serial number.
Enter the
particulars and
details
Enter the Value in
INR
Enter the Number
Enter the Interim
Dividends Paid
During the Year
Enter the Proposed
Final Dividend
Particulars
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Assistance on Filling Returns
Balance Sheet of Insurance Brokers:
The below table provides guidelines for Data Submission of Balance Sheet Returns
(Annual Returns).
Field Details
Data Type
Field Object Values
Year
Integer
Disabled
Text Box
Year would be auto
populated
Broker
Varchar
Disabled
Text Box
Broker Name would
be auto populated
Submitted On
Date
Disabled
Text Box
Submitted on would
be auto populated
after form has been
submitted
Submission Due Date Date
Disabled
Text Box
Submission due
date would be auto
populated as the
form is opened
Sources of Fund
Authorized
Decimal
Text Box
Enter Authorized
capital amount
Subscribed
Decimal
Text Box
Enter Subscribed
capital amount
Called Up
Decimal
Text Box
Enter Called Up
capital amount
(Less Calls Unpaid)
Decimal
Text Box
Enter (Less Calls
Unpaid) capital
amount
(Add Shares
Forfeited)
Decimal
Text Box
Enter (Add Shares
Forfeited) capital
amount
(Less Par Value of
Decimal
Shares Bought Back)
Text Box
Enter (Less Par
Value of Shares
Bought Back)
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Field Details
Assistance on Filling Returns
Data Type
Field Object Values
capital amount.
Less Preliminary
Expenses
Decimal
Text Box
Enter Less
Preliminary
Expenses amount.
Total (F)
Decimal
Disabled
Text Box
Derived field by system,
by adding all the
amounts in this column.
Reserves and Surplus Decimal
Text Box
Sub Total
Decimal
Disabled
Text Box
Enter Reserves and
Surplus amount.
Derived field by system,
by adding all the
amounts in this column
Borrowings
Decimal
Text Box
Enter Borrowing
amount
Name of borrower
VarChar
Text Box
Amount Borrowed
Decimal
Text Box
Enter the name of
borrower
Enter the amount
Borrowed
Amount Outstanding Decimal
as on 31st March
Text Box
Current Liabilities and Decimal
Provisions
Text Box
Total (A)
Decimal
Disabled
Text Box
Regulation 22 Deposit Decimal
Text Box
Enter Regulation 22
Deposit amount
Text Box
Enter Government
Securities
(investment)
Enter the amount
Outstanding as on
31st March
Enter Current
Liabilities and
Provisions amount.
Derived field by system,
by adding all the
amounts in this column.
Application of Funds
Investment
Government
Securities
Version 9.0
Decimal
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Broker User Manual
Field Details
Assistance on Filling Returns
Data Type
Field Object Values
amount
Other Approved
Securities
Decimal
Text Box
Enter Other
Approved Securities
(investment)
amount
Shares
Decimal
Text Box
Debentures
Decimal
Text Box
Enter Shares
(approved
investment)
amount.
Enter Debentures
(approved
investment) amount.
Bank Deposits
Decimal
Text Box
Enter Bank
Deposits (approved
investment) amount.
Others
Decimal
Text Box
Enter Others
(approved
investment) amount.
Loans
Decimal
Text Box
Name of
institution/Individual
VarChar
Text Box
Purpose of loan
VarChar
Text Box
Enter Loans
amount.
Enter Name of
institution/Individual
for Loan.
Enter the purpose
for loan.
Amount of loan
Decimal
Text Box
Enter the Amount of
loan.
Amount Outstanding Decimal
as on 31st March
Text Box
Enter Amount
Outstanding as on
31st March value for
loans.
To Shareholders,
Directors, Officers
Text Box
Enter Shareholders,
Directors, Officers
Approved Investment
Version 9.0
Decimal
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Broker User Manual
Field Details
To Others-Secured
Loan
Assistance on Filling Returns
Data Type
Field Object Values
(approved
investment) amount.
Enter OthersSecured Loan
(approved
investment) amount.
Enter OthersUnsecured
(approved
investment) amount.
Enter Fixed
Assets (approved
investment) amount.
Decimal
Text Box
To Others-Unsecured Decimal
Text Box
Fixed Assets
Decimal
Text Box
Current Assets
Decimal
Text Box
Enter Current
Assets (approved
investment) amount.
Debit Balance in
Profit and Loss A
Decimal
Text Box
Enter Debit Balance
in Profit and Loss A
(approved
investment) amount.
Total (B)
Decimal
Disabled
Text Box
Derived field by
system, by adding
all the amounts in
this column.
Contingent Liabilities Decimal
Text Box
Enter Contingent
Liabilities amount.
Details of contingent VarChar
liabilities
Text Box
Enter the Details of
contingent liabilities.
Major
VarChar
Remarks/Observation
of Auditor
Report requiring
rectification of any
deficiencies
Text Box
Enter the remarks/
observation of
Auditor Report
requiring
rectification of any
deficiencies.
Particulars
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Field Details
Data Type
Field Object Values
Serial No.
Numeric
Text Box
Particulars
Varchar
Text Box
Value in INR
Decimal
Text Box
Number
Decimal
Text Box
The value entered
here would be serial
no.
Enter the particulars
Enter the Value in
INR
Enter the Number
Form D- Audit Arrangements for an Insurance Broker:
The below table provides guidelines for Data Submission of Form D Returns (Annual
Returns).
Field Details
Data Type
Field Object
Values
Year
Integer
Disabled
Text Box
Year would be
auto populated
Broker
Varchar
Disabled
Text Box
Broker Name
would be auto
populated
Submitted On
Date
Disabled
Text Box
Submitted on
would be auto
populated after
form has been
submitted
Submission Due
Date
Date
Disabled
Text Box
Submission due
date would be
auto populated as
the form is
opened
Name of the
Statutory
Auditor
Varchar
Textbox
Enter the Name of
the Statutory
Auditor
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Field Details
Data Type
Field Object
Values
Address of the
Statutory
Auditor
Name of partner
responsible for
audit of the
broker
Varchar
Text box
Varchar
Textbox
Enter the address
of the Statutory
Auditor
Enter the name of
partner
responsible for
audit of the broker
Name of Internal
Auditor (refer
Regulation 27)
Varchar
Text box
Enter the name of
Internal Auditor
(refer Regulation
27)
Address of
Internal Auditor
Qualifications
Varchar
Text box
Varchar
Textbox
Experience
Varchar
Textbox
Enter the address
of Internal Auditor
Enter the
Qualifications
Enter the
Experience
If an employee,
to whom does
the internal
auditor report?
Varchar
Textbox
Enter the details
for ‘If an
employee, to
whom does the
internal auditor
report?’
Particulars of
changes, if any,
during the
reporting period
Varchar
Textbox
Enter the value for
Particulars of
changes, if any,
during the
reporting period.
Form J- Insurance Bank Accounts of Insurance Brokers:
The below table provides guidelines for Data Submission of Form J Returns (Annual
Returns).
Field Details
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Field Object
Values
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Field Details
Data Type
Field Object
Values
Year
Integer
Disabled
Text Box
Year would be
auto populated
Broker
Varchar
Disabled
Text Box
Broker Name
would be auto
populated
Submitted On
Date
Disabled
Text Box
Submitted on
would be auto
populated after
form has been
submitted
Submission Due
Date
Date
Disabled
Text Box
Submission due
date would be
auto populated as
the form is
opened
Name of Bank
Boolean
Combo Box
Select Name of
Bank from the
values available in
the dropdown.
Address of
Bank
Varchar
Text box
Enter the address
of Bank
Account Type
Boolean
Combo Box
Select the account
type from the
dropdown as
either Current or
Savings.
Bank A/C No.
Varchar
Text box
Enter the Bank
account number.
Purpose of
Account
Varchar
Text box
Enter the purpose
of account.
Combo Box
Select ‘whether
registered 23(2)
(C) complied with’
Whether Reg 23(2) ( Boolean
C ) complied with
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Data Type
Field Object
Values
as either Yes or
No.
Balance in
account as at
end of
reporting
period
Decimal
Textbox
Enter the balance
in account as at
the end of
reporting period
Form T- Details of Group companies for an Insurance Broker:
The below table provides guidelines for Data Submission of Form T Returns (Annual
Returns) .
Field Details
Data Type
Field Object Values
Name of Concern
Varchar
Text box
Shareholders
Unique ID
(Indian : PAN No)
(Foreign : Tax ID)
Text box
Enter the name of
Concern.
Enter the
Shareholders
Unique ID.
Varchar
Address
Varchar
Text box
Enter the address.
Type of activity
handled
Varchar
Text box
Enter the type of
activity handled.
Nature of Interest
of Promoter/
Director
Varchar
Text box
Enter the nature of
interest of
Promoter/
Director of the
group company
Nature Of interest
with applicant
company
Varchar
Text box
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Enter the nature of
interest of the
group company
with the applicant
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Assistance on Filling Returns
Data Type
Field Object Values
company.
Details of Group companies for a broker
Name of Concern
Varchar
Text box
Shareholders
Unique ID
(Indian : PAN No)
(Foreign : Tax ID)
Text box
Enter the name of
Concern.
Enter the
Shareholders
Unique ID.
Varchar
Address
Varchar
Text box
Enter the address.
Type of activity
handled
Varchar
Text box
Enter the type of
activity handled.
Nature of Interest
of Promoter/
Director
Varchar
Text box
Enter the nature of
interest of
Promoter/
Director of the
group company
Nature Of interest
with applicant
company
Varchar
Text box
Enter the nature of
interest of the
group company
with the applicant
company.
Form H- Spread of Business during the year ending- (Regulation 20):
The below table provides guidelines for Data Submission of Form H Returns (Annual
Returns).
Field Details
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Data Type
Field
Object
Values
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Field Details
Data Type
Field
Object
Values
Year
Integer
Disabled
Text box
Year would be auto
populated.
Insurance Broker
Integer
Disabled
Text box
Broker Name
would be auto
populated
Submitted On
Date
Disabled
Text box
Submitted on
would be auto
populated after
form has been
submitted
Submission Due Date Date
Disabled
Text box
Submission due
date would be auto
populated as the
form is opened
Name of Client
Text Box
Enter the name of
Client.
Varchar
Premium On Direct Insurance Booked for the Client
Fire
Decimal
Text Box
Enter the Premium
amount for fire.
Marine
Decimal
Text Box
Enter the premium
amount for Marine.
Miscellaneous
Decimal
Text Box
Enter the premium
amount for
Miscellaneous.
Premium On Reinsurance Broking In Respect Of That Client's
Business
Fire
Decimal
Text Box
Enter the Premium
amount for fire.
Marine
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Decimal
Text Box
Enter the premium
amount for Marine.
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Assistance on Filling Returns
Data Type
Miscellaneous
Field
Object
Values
Text Box
Enter the premium
amount for
Miscellaneous.
Disabled
Text box
Derived by system,
by adding all the
values in the
respective
columns.
Decimal
Total Of All
Clients
Decimal
Form K- Professional Indemnity Insurance in force as at (Year):
The below table provides guidelines for Data Submission of Form K Returns (Annual
Returns).
Field Details
Data Type
Field Object Values
Year
Integer
Disabled
Text box
Year would be auto
populated.
Insurance Broker
Integer
Disabled
Text box
Broker Name would
be auto populated
Submitted On
Date
Disabled
Text box
Submitted on would
be auto populated
after form has been
submitted
Submission Due
Date
Date
Disabled
Text box
Submission due
date would be auto
populated as the
form is opened
Name of Insurer
providing PI
Cover
VarChar
Combo Box
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Enter the Name of
Insurer providing PI
Cover.
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Assistance on Filling Returns
Data Type
Field Object Values
Policy
VarChar
No/Endorsement No.
Text Box
Enter the Policy
No/Endorsement
No.
Period of Insurance: Date
(From Date)
Text boxcalendar
option
Enter the Period of
Insurance: (From
Date).
Text boxcalendar
option
Enter the Period of
Insurance: (To
Date).
Period of Insurance: Date
(To Date)
Sums Insured: Per
Event
(AOA)
Decimal
Sums Insured: In
Aggregate for the
Policy Period
(AOY)
Decimal
Text Box
Enter the Sums Insured:
In Aggregate for the
Policy Period
(AOY).
Basis of Indemnity
(On claims made
basis or on loss
occurring basis)
Decimal
Text Box
Enter the Basis of
Indemnity.
Deductible:
Decimal
Text Box
Enter the
Deductible
Premium for the
cover:
Decimal
Text Box
Enter the Premium
for the cover.
Version 9.0
Text Box
Enter the Sums Insured:
Per Event
(AOA).
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Assistance on Filling Returns
Data Type
Field Object Values
Whether
VarChar
requirements for the
Regulation 24, subregulation (4) and (5)
are complied with?
(Yes/No)
Combo Box If Requirements are
complied with then enter
‘Yes’ else enter ‘No’.
Please State The
Relevant
Percentages
Text Box
Decimal
Enter the relevant
percentage.
Form Q- Financial data for Insurance Brokers:
The below table provides guidelines for Data Submission of Form Q Returns (Half
Yearly Returns).
Field Details
Data Type Field
Values
Object
Year
Integer
DisabledYear would be auto
Text box populated.
Half Year
Integer
DisabledHalf Year would be
Text box auto populated.
Insurance Broker
Varchar
DisabledBroker Name would
Text box be auto populated
Submitted On
Date
DisabledSubmitted on would
Text box be auto populated
after form has been
submitted
Submission Due Date
Date
DisabledSubmission due date
Text box would be auto
populated as the form
is opened
Income Data
Direct Insurance
Decimal
Text BoxEnter the amount for
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Field Details
Assistance on Filling Returns
Data Type Field
Values
Object
remuneration
Direct Insurance
remuneration
Reinsurance
remuneration
Decimal
Text BoxEnter the amount for
Reinsurance
remuneration
Advisory fees
Decimal
Text BoxEnter the amount for
Advisory fees
Insurance consultancy
Decimal
Investment Income
Decimal
Text BoxEnter the amount for
Insurance consultancy
Text BoxEnter the amount for
Investment Income
Others
Decimal
Investment Data
Group Companies (Amount Decimal
For Current year (As per
selection))
Group Companies
(Remarks from Statutory
Auditor (if Any))
Varchar
Text BoxEnter the amount for
Others.
Text BoxEnter the amount for
Group Companies (For
Current year (As per
selection))
Text BoxEnter the remarks
from Statutory Auditor
for Group Companies
(For Current year)
Equity(Amount For Current Decimal
year (As per selection))
Text
Box
Equity(Remarks from
Statutory Auditor (if Any))
Varchar
Debt(Amount For Current
year (As per selection))
Decimal
Text BoxEnter the remarks for
Equity from Statutory
Auditor.
Text BoxEnter the amount for
Group Companies (For
Current year (As per
selection))
Debt(Remarks from
Varchar
Text BoxEnter the remarks
Version 9.0
Enter the Equity(Amount
For Current year (As per
selection))
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Data Type Field
Values
Object
Statutory Auditor (if Any))
from Statutory Auditor
for Debt.
Loans/ Advances given
Decimal
directly or indirectly to
group companies(Amount
For Current year (As per
selection))
Text BoxEnter the amount for
Loans/ Advances given
directly or indirectly to
group companies (For
Current year (As per
selection)).
Loans/ Advances given
Varchar
directly or indirectly to
group companies(Remarks
from Statutory Auditor (if
Any))
Text BoxEnter the remarks
from Statutory Auditor
for Loans/ Advances
given directly or
indirectly to group
companies.
Text BoxEnter the amount for
others(For Current year
(As per selection))
Others(Amount For Current Decimal
year (As per selection))
Others (Remarks from
Statutory Auditor (if Any))
Varchar
Text BoxEnter the remarks
from Statutory Auditor
for Others
Total
Decimal
DisabledDerived field by system, by
Text Boxadding all the amounts for
current year in this
column.
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Pay Penalty
Pay Penalty
IRDA may levy a penalty on you if you are found guilty of misconduct or there is delay in
submission of your returns. In Pay Penalty, you need to pay the penalty amount
imposed on you.
To pay the penalty amount:
1. Click Broker tab.
2. Click Pay Penalty. The Pay Penalty screen is displayed containing the list of
penalties that you need to pay.
Figure 148: Pay Penalty Screen
The fields in the Pay Penalty screen are explained in the following table.
Field
Description
Penalty Id
Displays the id of the penalty imposed.
Amount
Displays the amount of the penalty imposed.
Penalty
Details
Click the View Penalty Details link to view
details of the penalty imposed.
3. Click the check box icon corresponding to the penalties that you want to pay.
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Pay Penalty
Figure 149: Total Amount Displayed in the Pay Penalty Screen
4. The total amount that you have selected to pay is displayed in the Total Amount
field.
5. Click Make Payment. The Make Payment screen is displayed.
Figure 150: Make Payment Screen
6. Select the desired payment type and click Go to make payment through that
type. The different payment types are explained below.

Payment through DD - Select this payment type if you want to make
your payment through demand draft. You need to create the demand
draft first and then enter its details in this payment type. The fields in this
payment type are explained in the following table.
Figure 151: Demand Draft Details Screen
Field
Description
Instrument number
Enter the demand draft number.
Amount to be paid (Rs.)
The amount payable is displayed by default.
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Bank Name
Enter the name of the bank from which you
created the demand draft.
Amount of Instrument (Rs.) Enter the amount of the demand draft.
Instrument Date

Select the date when you drew the demand
draft.
Payment through NEFT/RTGS - Select this payment type if you want to
make your payment through NEFT/RTGS. For this payment type, you
need to make payment to IRDA through NEFT/RTGS and then enter the
payment details in this payment type. The fields in this payment type are
explained in the following table.
Figure 152: NEFT/RTGS Details screen
Field
Description
Acknowledgement No.
Enter the acknowledgement number received
after making the online payment.
Amount to be paid (Rs.)
The amount payable is displayed by default.
Bank Name
Enter the name of the bank through which you
made the payment.
Enter your IFSC code
Enter the IFSC code of your bank branch.
Date of Payment
Select the date when you made the payment.
Enter your Account
Number
Enter your bank account number.
Amount of Payment (Rs.)
Enter the amount of the payment made.
7. Enter the necessary details for the selected payment type and click Submit. An
Acknowledgement dialog box is displayed containing the Unique Reference
Number (URN).
8.
Click OK.
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Error Handling
Error Handling
The below table provides a list of Error messages displayed during invalid/wrong
submission of details in New License, Duplicate License, Renewal license, Changes in
Licensing Category, Returns applications.
Application
New
License/Change
in License
Category
Version 9.0
Scenario
Message
Type
Data not entered
in Input fields
Field is Mandatory
Input field
Pin code
Please enter
proper pin code
value
Input field
Date Selection
Cannot be a date
from future
Date/Calendar
field
Date Selection
Date cannot be
Past or Present
Date
Date/Calendar
field
Add director
details
Enter at least two
director details
Table data
File not
uploaded
Upload file for xyz
File Upload
Add shareholder
details with
foreign holding
exceeding 26%
Total foreign
holding paid up
capital cannot
exceed 26%
Table Data
Paid up capital
for
Organization's
Capital structure
not matching
business
rule(minimum
capital required
for Broker
category)
Paid up capital
cannot be less
than xyz (amount)
Input field
If following
condition is not
satisfied
"Authorized
capital>Issue
capital>Paid up
capital" for
Capital amount
<xyz> cannot be
less than or equal
to <abc> for given
year
Input field
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Error Handling
Capital structure
Renewal
license
Version 9.0
Fixed Deposit
Details If FD
amount entered
is not proper
FD amount should
be minimum 20%
of paid up capital
Input field
Uploading files
file should be of
type .PDF or
.DOC
File upload
Uploading files
File size exceeded
File upload
Date selection
From Date cannot
be after To Date
Date/Calendar
field
Date selection
Date of
processing cannot
be future date
Date/Calendar
field
Data not entered
in input fields
Field is mandatory
Input field
Paid up capital
for
Organization's
Capital structure
not matching
business
rule(minimum
capital required
for Broker
category)
Paid up capital
cannot be less
than xyz (amount)
Input field
If following
condition is not
satisfied
"Authorized
capital>Issue
capital>Paid up
capital" for
Capital structure
If following
condition is not
satisfied
"Authorized
capital>Issue
capital>Paid up
capital" for Capital
structure
Input field
Uploading
document
file size is greater
than 3 MB ,
please upload a
file less than 3 MB
File upload
File not
uploaded
Upload file for xyz
File upload
Data not entered
in Input fields
Field is mandatory
Input field
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Duplicate
License
Version 9.0
Error Handling
Uploading files
file should be of
type .PDF or
.DOC
File Upload
Data not entered
in Input fields
Field is Mandatory
Input field
Uploading files
file should be of
type .JPEG or
.GIF
File Uplaod
Uploading
documents
file size is greater
than 3 MB ,
please upload a
file less than 3 MB
File Upload
Data not
selected from
the dropdown
Field is Mandatory
Drop Down By
Key
Input fields left
blank
Field is Mandatory
Input field
User Selects
Future date
Date should not
be greater than
the present date
Date/Calendar
User is not able
to enter more
characters in the
input field
No error Message
will be displayed
Input field
User tries to
upload without
specifying the
file path
Please browse
and select a file to
upload
File Upload
User tries to
upload without
specifying the
attachment
details
Please provide
Attachment
Details
Input field
Mandatory fields
not entered
Field
Mandatory.
is
Input field
Data other than
numeric values
entered
for
numeric
input
fields
Enter a numeric
value instead of ""
Input field
Clicking on
View/Print
No Submitted
Returns Found
NA
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Returns
Version 9.0
Error Handling
Submitted
forms, Edit
Submitted forms
when no
submitted
returns exist for
that period
For This Period
Trying to fill
returns of a
future period
before filling in
the current
period
You cannot
proceed with this
until pending
returns are
submitted
NA
Trying to submit
returns for a
period when all
the forms are
not filled
Some of the forms
belonging to this
bunch are not yet
filled
NA
Click on Upload
form button->do
not select a
document->click
on upload
Please check the
data entered.
File Upload
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Frequently Asked Questions
Frequently Asked Questions
1)
What happens if my Master ID (Corporate Broker) is deleted?
If your account is deleted, then you have to re-register yourself in the portal.
2)
How to login into portal, if I Forget My Password?
Use Forgot Password/ Change Password link on Login Page to retrieve your
password. (Forgot Password/Change Password)
An Email will be sent to you on successful updations, use the information
provided in mail to login again.
3) How to login into portal, after 3 failed attempts?
On 3 failed attempts of login, the account gets locked. Contact IRDA to unlock
the Account.
4) Can I create any number of Sub IDs (Directors and Employees) for my
organization?
No, you can create maximum of 3 Sub IDs: 2 Directors, 1 Employee Sub ID. To
Create New Sub IDs, one of these IDs must be deleted. (Description of Menu
Tabs )
5)
What is difference between Broker Director and employee roles?
Broker Director and employee are the Sub IDs created by Corporate Broker.


6)
A Broker Director can fill the License Applications & Returns (Quarterly,
Annual, Half yearly). He can attach Digital Signature to the Authorized
Applications. He can submit the Applications & Returns as well.
Employee can only enter/ Fill the License Application forms & Returns. He
can submit the applications & Returns only after Digital Signature is signed
by Authorized Directors.
How do I update Organization address & Name?
You can update various details of Organization addresses, Name,
Miscellaneous Details using Changes during Licensing period. (Changes during
Licensing Period )
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7) What is the difference between View submitted forms and View application
status?
View Submitted forms button is used only to view the already submitted Returns
& applications (New, Duplicate, and Renewal).
View Application Status shows various Application statuses for the applications.
(View Application Status)
8) What is the difference between View Application Status and View License
Details?
View Application Status is used to view Approved, Pending and Closed
Applications. (View Application Status)
View License Details displays various details of License No., Category, and
Status. (View License Details)
9)
How can I Submit additional Documents, when more Clarifications are asked
by IRDA?
You can submit additional information and documents through “Pending for
Clarification”. (Pending for Clarification)
10) What options are available to make Payment?
You can Make Payment by two means. They are: Demand Draft, NEFT/RTGS
Details options. You can use Credit card, Debit Card for making these
payments. (Pay Annual Fees)
11) How would Brokers receive acknowledgement regarding their applications and
returns?
An Email Notification will be sent to you on Submission of Applications and
Returns.
You will also receive notifications and Emails on approval, issuance of Licenses,
Pending for clarification or on Delay in submission of any application.
12) How can I track my Payment details for Penalty?
Use Pay Penalty to make payment for Penalty. (Pay Penalty )
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Glossary
Glossary
A
Audit
An official inspection of an individual's or organization's accounts, typically by an
independent body
Auditor
A person who conducts an audit
Account locked
A scenario in which a user has made three unsuccessful attempts to login to the portal
B
Broker
One that acts as an agent for others, as in negotiating contracts, purchases, or sales in
return for a fee or commission.
Indemnity Insurance
An insurance policy that aims to protect business owners and employees when they are
found to be at fault for a specific event such as misjudgment
BAP
Acronym is Business Analytics Project
Brokerage Income
A fee or commission charged by a broker.
Balance Sheet
A financial statement that summarizes a company's assets, liabilities and shareholders'
equity at a specific point in time
C
Capital
Capital refers to sums of money or assets put to productive use.
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Claims
Legal demand or assertion by a claimant for compensation, payment, or reimbursement
for a loss under a contract, or an injury due to negligence
D
Direct Insurance
Non-life (general) insurance in which an insurer is directly responsible to the insured,
without involving a reinsurer
Dividend
A sum of money paid regularly (typically quarterly) by a company to its shareholders out
of its profits (or reserves).
Debentures
An unsecured loan certificate issued by a company, backed by general credit rather
than by specified assets
F
FDI
Foreign direct investment; investment by a company in a country other than that in
which the company is based
I
Insurance Institute of India
Insurance Institute of India conducts training and exams for insurance professionals in
India. Its objective is to promote insurance education and training in the country.
It ensures quality in the profession of surveyors by regular up gradation of professional
excellence through training programs and seminars.
IRDA
Insurance Regulatory and Development Authority of India is the apex body that
regulates the insurance industry in India.
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L
Life Insurance
Insurance that pays out a sum of money either on the death of the insured person or
after a set period.
M
Master ID
Master ID is the Registered Corporate Broker ID, which can be used to create 3 Sub
IDs further. They are 2 Director ID, 1 Employee ID.
O
Outstanding Amount
Outstanding refers to the amount owed.
P
Premium
An amount to be paid for an insurance policy
Policies
A contract on Insurance
Pending clarification
Applicants need to provide clarifications and attach additional documents as required by
IRDA during application processing.
R
Reinsurance
Reinsurance is insurance that is purchased by an insurance company (the "ceding
company" or "cedent" under the arrangement) from one or more other insurance
companies (the "reinsurer") as a means of risk management
Reminder Email
A set of E mails sent by IRDA to the users on their registered Email ID when any action
is required from them
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Remuneration
Money paid for work or a service.
Retrieve credentials
A process through which the user can retrieve their login credentials by entering
mandatory information.
S
Shareholder
An owner of shares in a company
Share Capital.
Share capital or capital stock (US English)[1] refers to the portion of a company's equity
that has been obtained (or will be obtained) by trading stock to a shareholder for cash
or an equivalent item of capital value
SS LC
SS LC (Secondary School Leaving Certificate) is the certificate received after
completion of secondary schooling (10th Grade).
Sub ID
Director and Employee IDs created by the Corporate Broker (Master ID) are called as
Sub IDs.
U
URN / Unique Reference Number
The unique reference number that is generated when users successfully submit any
application to IRDA
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Index
Index
A
N
Annual Returns ................................ 145
Applicant Details ................................ 37
New License ....................................... 34
B
Business Information .......................... 44
Organization Struture ......................... 39
Other Information ............................... 51
C
P
Changes during Licensing Period ...... 84
Create Sub ID .................................... 26
Pending for Clarification ................... 126
Print View ........................................... 59
D
Q
Declaration ......................................... 55
Delete Sub ID ..................................... 30
Duplicate License ............................... 79
Quarterly Returns ............................. 132
O
R
FAQs ................................................ 173
Financial Information .................... 47, 67
For Approval ..................................... 105
For Information ................................... 87
Register ................................................ 4
Registration .......................................... 4
Renewal License ................................ 64
Retrieve Password ............................. 12
Retrieve User ID ............................. 8, 11
Returns............................................. 129
G
U
Glossary ........................... 175, 179, 183
L
Undertaking ........................................ 56
Update Sub ID .................................... 28
Update User Profile ............................ 20
Upload Documents ............................. 53
User Profile ........................................ 14
Login Process ...................................... 8
V
F
H
Half Yearly........................................ 166
View Application Status .................... 124
View License Details ........................ 123
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