Manual for State Portal - Environmental Clearance

Manual for State Portal - Environmental Clearance
2015
Ministry of Environment, Forest
and Climate Change
ONLINE SUBMISSION AND MONITORING
OF ENVIRONMENTAL CLEARANCES
(OSMEC)
USER MANUAL FOR PROJECT PROPONENT (VERSION 1.0)
OSMEC User Manual (v 1.0)
ABOUT THE MANUAL
Audience
This manual is m e a n t for p r o j e c t proponents who are supposed to s u b m i t
application for seeking prior environment clearances from SEIAAs/SEACs
(Category-B proposals) for appraising the impact of the planned project on t h e
environment and minimizing the same.
Purpose
The purpose of t his document is to provide an interface between user and
OSMEC (an “Online Submission and Monitoring of Environmental Clearances”)
portal. It will help the user t o understand m a j o r features, benefits and
workflow of the system. It will also help proponent to submit the proposal along
with all required attachments.
Authorship
This manual has been prepared by Ministry of Environment, Forest and
Climate Change, Government of India, New Delhi – 110003.
Copyright
© 2014, Ministry of Environment, Forest and Climate Change, Government of
India, New Delhi – 110003.
This manual contains information that is proprietary to Ministry of Environment,
Forest and Climate Change, which shall not be transmitted or duplicated
without due permission from Ministry. The content of this manual may not be
used in any misleading or objectionable context.
Contact Information
Mr.Rajesh Kumar Pathak
Senior Technical Director
Environment, Forest and Climate Change Informatics Division (EFCCID)
Ministry of Environment, Forest and Climate Change
New Delhi-110003
Website:
environmentclearance.nic.in
Email: [email protected]; [email protected]
Phone: 011-24695407
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OSMEC User Manual (v 1.0)
TABLE OF CONTENTS
ABOUT THE MANUAL
1.0 ABOUT ENVIRONMENT CLEARANCE PORTAL
1.1 INTRODUCTION
1.2 OBJECTIVE
1.3 CORE FEATURES OF THE PORTAL
1.4 ROLES
1.4.1PROJECT PROPONENT (PP)
1.4.2SEIAA (STATE ENVIRONMENT IMPACT ASSESSMENT AUTHORITY)
1.4.3SEAC (STATE ENVIRONMENT APPRAISAL COMMITTEE)
1.4.4SEAC MEMBER
1.4.5SEIAA MEMBER
1.5 WORK FLOW
2.0 NEW PROJECT PROPONENT REGISTRATION AND LOGIN
2.1 NEW REGISTRATION
2.2 LOGIN
2.3 LOGOUT
3.0 ADDING, EDITING &TRACKING PROPOSALS
3.1 ADD NEW PROPOSAL
3.2 EDIT NEW PROPOSAL
4.0 REQUEST FOR MODIFICATION IN EARLIER ISSUED TOR AND EC
5.0 ESSENTIAL DETAILS SOUGHT DUE TO SHORTCOMING
6.0 WITHDRAW PROPOSALS
7.0 VIEW/PRINT TOR AND EC APPLICATION
8.0 WORK FLOW
Annexure A
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1.0 ABOUT ENVIRONMENT
CLEARANCE PORTAL
1 . 1 I N TROD U CTI O N
In order to bring more transparency and accountability in the environment
clearance process, Ministry of Environment, Forest and Climate Change,
Government of India has rolled out a portal named as “Online Submission and
Monitoring of Environmental Clearances” (OSMEC).
OSMEC is a web based, role based, G2B and G2G workflow application that are
developed for online submission and monitoring of the proposals (Category-B)
submitted by the proponent for seeking environment clearances. It automates
the entire tracking of proposals which includes online submissions of a new
proposal, editing/updating the details of proposals and displays status of the
proposals at each stage of the workflow.
The system is based on the Web Architecture. It uses IIS as an application
server, .Net as a framework and SQL Server as a database server.
1 . 2 OBJ E CTIVE
The following are the main objectives of the System:
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Enhance efficiency, transparency and accountability in the environment
clearance process.
Reduction in turnaround time for activity.
Enhance responsiveness through workflows automation and availability
of real time information.
Enhance ease and convenience of citizens and businesses in accessing
information and services.
Achieve standardization in processes across regional and state level.
Online real-time monitoring and adherence to timelines for verification.
A more user-friendly application process.
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1 . 3 C O R E F EA T U RE S OF T H E P O R T A L
1)
2)
3)
4)
5)
A role based workflow application that helps project proponents in
online submission of the proposals seeking environment clearances
and tracking the proposals.
Facilitate management in effective monitoring.
Delays in the clearance process can be ascertained.
Accessible from any PC having internet facility.
24x7 Online.
1.4 ROLES
The following Roles have been defined as per the responsibility:
1.4.1 PROJECT PROPONENT (PP)
Any project proponent has to register with the EC portal before submitting
Category-B proposal for seeking environment clearance. Only one-time
registration is required for submitting the application. Once, PP register with
the portal an acknowledgement slip containing user-id and password would be
sent by the system automatically to proponent’s email id. PP can login into EC
portal by using user-id and password communicated through email and then
PP can submit TOR/EC application (for Category-B) online along with all
relevant documents. The PP can track the status of the proposal after
submitting it online.
1.4.2 SEIAA (STATE ENVIRONMENT IMPACT ASSESSMENT AUTHORITY)
After receiving the proposal online, SEIAA can examine the proposal for its
completeness and the same will be forwarded (after assigning SEIAA file no.) to
SEAC (State Environment Appraisal Committee). If proposal is not complete,
SEIAA can raise query and may ask PP to submit the complete proposal. If
proposal is complete, the same will be forwarded by SEIAA to SEAC for their
recommendation.
The proposal will come again to SEIAA after the completion of process from
SEAC, the SEIAA would process it and will upload the decision.
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1.4.3 SEAC (STATE EXPERT APPRAISAL COMMITTEE)
After receiving the proposal online from SEIAA, the concerned SEAC can view
the proposal (Form-1 and other documents) submitted by PP. They will examine
it and may raise query (if any) to SEIAA. After that, SEAC will conduct the
meeting and upload the agenda, minutes of the meeting and recommendation of
SEAC on the portal. If, they upload the recommendation, the proposal would be
forwarded automatically to SEIAA.
1.4.4 SEAC MEMBER
SEAC member can also login into the portal and can view the proposal. If any
member is not able to come to attend the SEAC meeting, he/she may upload
his/her observations (about the proposal) on the portal. The same would
become the part of Agenda of next SEAC meeting.
1.4.5 SEIAA MEMBER
The proposal forwarded by SEAC, would come to SEIAA again. They may raise
query (if any) to SEAC and will conduct meeting of SEIAA committee and will
upload the agenda, minutes of the meeting and recommendation on the portal.
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1 .5 WORK F LOW
Project Proponent (PP) can register to get the login credentials from
http://environmentclearance.nic.in. Thereafter, project details can be
submitted along with all required documents [Form-1 etc.]. When PP submits all
these details, an acknowledgement letter would be sent (by System)
automatically to registered email-id of PP. Acknowledgement letter may contain
some information including unique proposal number. PP may refer this unique
proposal number for future reference.
SEIAA logs-in to the portal and scrutinizes the proposal (within 5 working
days) and sends an acceptance letter to PP (after assigning SEIAA file number),
if all relevant documents are uploaded properly by PP. If any document is
missing or any other information is needed, SEIAA may ask PP to upload those
missing information. Timeline will start only, when SEIAA accepts the proposal.
When, SEIAA sends the acceptance letter to PP, proposal details are forwarded
automatically to SEAC for further processing.
SEAC can view the proposal after logging into portal and can take print out (if
needed) of the entire details and then process it. After that, he/she uploads the
agenda, minutes of the meeting and recommendations on the portal.
When, SEAC uploads recommendations on the portal, proposal details are
forwarded automatically to SEIAA for further processing.
SEIAA will again login into portal and will conduct SEIAA meeting and then will
upload agenda, minutes of the meeting and recommendations/decision on the
portal.
Automatic mailer notifications will be triggered for each and every transaction
committed in the OSMEC System.
The status of proposal will be updated at each transaction and the same would
be reflected automatically in the reports available in public domain.
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2.0 NEW PROJECT PROPONENT
REGISTRATION AND LOGIN
2.1 N E W R E G I S T R A T I O N
For submitting application for TOR and EC, Project Proponent has to register
first online with EC portal. Registration can be done in the following manner:
Step 1.
Type http://environmentclearance.nic.in in the address bar of the
web browser i.e. Internet Explorer, Mozilla Firefox, Google Chrome
etc. and press Enter.
A Home page of OSMEC portal will appear as shown in Figure-2.1.
Step 2.
Click on Register New Proponent as shown in the Figure-2.1.
Figure-2.1: Home Page of OSMEC portal
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New Registration form of the OSMEC portal will appear as shown in figure-2.2.
Figure-2.2 New Proponent Registration Form
Step 3.
Fill-in the data in the above mentioned form and then press
‘SUBMIT’ button.
After successful registration, new user will get the notification on registered
email-id.
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2.2 L O G I N
To login into the EC portal, do the following:
Step 1.Click on the Login (Proponent) as shown in figure 2.3
Figure-2.3 Home Page of OSMEC
Step 2.Type the user id in the text box.
Step 3.Type the password in the Password text box.
Step 4.Type the code in the text box shown in the Captcha image above it.
Step 5.Click on Login button as shown in Figure-2.4.
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Figure-2.4 Login Page of OSMEC portal
After successful login, Change password page will be displayed as shown
in figure 2.5.
Figure-2.5 Change password Screen
PP has to change password assigned through email generated after
registration. When PP changes the password, the following page (Figure-2.6)
would be displayed on screen.
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Figure-2.6 First time logged-in page for PP
The option for changing password is available under “ My Account” tab also,
as shown in the figure 2.7.
Figure-2.7 Change password Screen
OSMEC User Manual (v 1.0)
2.3 L O G O U T
To logout from OSMEC portal, click on the option “Logout” at the upper right
corner of the screen as shown in the figure 2.8.
Figure-2.8 Log out
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3.0 ADDING, EDITING & TRACKING
PROPOSALS
3.1 A D D N E W P R O P O S A L
After login, PP can submit application online for TOR/EC (Category-B) along
with other required documents. After submitting the proposal details, PP can
track the status of the proposal submitted as per the flow defined in the
system. They are supposed to check their emails and SMSs for further action
at their end. If he/she wants to apply under category-B, then he/she has to
apply through ‘My Proposals (Category-B)’ tab. To submit a new proposal,
following procedure may be adopted:
Step 1.
To add a new proposal, click on ‘My Proposals (Category-B)’ tab.
Then click on the ‟For TOR‟ or ‘For EC’ link available under ‘ Add
Proposal’ link as shown in Figure 3.1.]
Figure 3.1: First screen for Adding New Proposal
Step 2.
After clicking on ,For TOR or For EC link, the following forms will be
displayed on screen as shown in figure-3.2(a) and 3.2(b).
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Figure- 3.2(a): TOR Application (FORM-1) (Category-B)
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Figure- 3.2(b): EC Application (Category-B)
Step 3.
Fill up the all the parameters available on the form.
Note: Proponent is advised to follow all the instructions given on the pages. The
parameters marked with red asterisk (*) are mandatory.
Step 4.
Proponent can save the proposal in Draft mode by clicking on
‘Save as Draft‟ button available on first page of Application or they
may click on ‘Next’’ button for filling up other pages. If ‘Save as
Draft‟ button is clicked, a unique proposal no. will be generated
automatically by the system and the same would be communicated
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to the user through pop-up message. If user clicks on ‘OK’ of pop
up message, control will come back to the first page. Then proponent
may fill up other pages by clicking on ‘Next‟ button.
Step 5.
Proponent has to click on ‘Save as Draft‟ or ‘Save and lock‟ button
available on last page for saving the entire form.
Note: As long as Proposal is saved in draft mode, changes can be made in it. If
proposal is saved by clicking on ‘Save and lock‟ tab, then, no further changes
can be made in the proposal. Please ensure that all details have been uploaded
properly before saving in lock mode.
Step 6.
3.2
After successfully addition of proposal, an acknowledgement letter
is emailed automatically to the registered email-id of proponent and
the proposal is sent to the concerned SEIAA for further necessary
action. Concerned SEIAA will also get the email notification alert.
SEIAA will examine the proposal and if find it complete, then may
ask proponent to submit a signed copy of the proposal to SEIAA
office. Proponent can submit a signed copy of proposal to SEIAA
office along with acknowledgement letter and other relevant
documents.
ED IT N EW PR OPOSAL
The details of the proposals can be updated by PP if these details have been
submitted by clicking on „Save as Draft‟ button. No change can be made if
proposal is saved and locked. To update the submitted proposal, the following
procedure may be adopted:
Step 1: To update a proposal, click on ‘My Proposals (Category-B)’ tab.
Then click on the ‘Edit TOR Application’ or ‘Edit EC
Application’ link available under ‘Edit New Proposal‟ link as
shown in Figure 3.3.
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Figure-3.3 First Screen for editing Proposal
Step 2: After clicking on ‘Edit TOR Application’ link, the following screen
will be displayed, as shown in figure-3.4.
Figure-3.4 Screen for editing TOR details
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After clicking on ‘Edit EC Application’ link, the following screen will be displayed
as shown in figure-3.5.
Figure 3.5 Screen for editing EC details
Step 3: Click on proposal number displayed under “Proposal No.‟ column to edit
the proposal details. After clicking on proposal number the following screen will
be displayed as shown in Figure-3.6. Proponent can update the information
and then may submit it by clicking on ‘Save & lock‟ button. Once application is
saved by using this option, no further changes can be made in the proposal.
Similarly, EC Application can be edited on the portal.
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Figure 3.6 Update screen for TOR application
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Figure-3.7 Update Screen for EC Application
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4.0 R E Q U E S T F O R M O D I F I C A T I O N I N E A R L I E R I S S U E D
TOR AN D EC
The project proponent can make a request for the modification in earlier issued
TOR and EC. To do so, the following procedure may be adopted:
Step 1: Click on ‘Request for Modification in earlier issued TOR’ link
under ‘My Proposals (Category-B)’ tab as shown in figure-4.1.
Figure-4.1 Request for modification in earlier issued TOR
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Figure-4.2 Form for Request for modification in earlier issued TOR
Similarly, PP can request for modification in earlier issued EC also.
OSMEC User Manual (v 1.0)
Figure-4.3 Form for Request for modification in earlier issued EC
OSMEC User Manual (v 1.0)
5.0 E S S E N T I A L D E T A I L S S O U G H T D U E T O S H O R T C O M I N G
After submission of the proposal, SEIAA examine the proposal. If they require
some more information, then they may ask proponent to submit the same. The
query raised by SEIAA would be available in ‘Essential Details Sought due to
shortcoming by SEIAA‟ module under ‘My Proposals (Category-B)’. If
SEIAA raised any query , system will send a S M S and email to Proponent for
the intimation and the application will be available in ‘Draft mode’ to the
proponent. Proponent can resubmit the application through ‘ Edit
Application for TOR or EC‟ module under ‘My Proposals (Category-B)’.
Figure-5.1 First screen for EDS details
After clicking on EDS d et a ils link, the following screen
Proponent may view the query raised by SEIAA (if, any).
will be displayed.
Figure-5.2 Screen showing summary of pro po sals in w h i c h essential details
have to be submitted by proponent.
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If proponent clicks on ‘EDS Letter’ button, he/she may view the EDS letter
issued by SEIAA and then proponent has to go to ‘Edit New Proposal for TOR
or EC’ link to resubmit the proposal.
Figure-5.3 Screen for viewing the EDS let t er
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6.0 W I T H D R A W P R O P O S A L S
Proponent may withdraw his/her proposal at any stage of the process before
the TOR/EC letter is issued. For t hat , he/she has to make a request to do the
same. After accepting his/her request, the same will be treated as withdrawn and
the proposal would be delisted from the process.
Figure-6.1 Screen showing Withdraw proposal option
Figure-6.2 Screen displaying List of Proposals for seeking TOR
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Figure-6.3 Screen displaying List of proposals for seeking EC
Figure 6.2 and 6.3 are displaying the list of proposals seeking TOR and EC. If
proponent desires to withdraw the proposal, he or she may click on ‘Withdraw’
button. The moment he or she presses the button, a request will be sent to SEIAA
and if same is accepted by SEIAA, the proposal would be delisted from the
process and the same would be intimated to proponent through email and
SMS.
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7.0 V I E W / P R I N T T O R A N D E C A P P L I C A T I O N
One more tab ‘Reports (Category-B)’ has been provided for the various types
of reports. By clicking on ‘View/Print TOR/EC Application’ link, proponent
can view and take print out of the application submitted online.
This completes the process at Project Proponent.
Figure-7.1 Screen displaying various reports available to proponent
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8 .0 WOR K FLOW
Figure-8.1 Workflow of the system for submitting TOR/EC application (For category-B)
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ANNEXURE A
Frequently Asked Questions (FAQs)
Q.1. What does OSMEC stand for?
Ans. Online Submission and Monitoring of Environmental Clearances.
Q.2. What does PP stand for?
Ans. Project Proponent.
Q.3. How PP can register and login on the OMSEC portal?
Ans. PP can click on Register (New User Agency) tab available on main page of
the portal (http://environmentclearance.nic.in). Then a registration form
will be displayed on the screen. When UA submits Registration form, then
a user-id (email of UA) and password will be emailed automatically to UA‟s
email-id. UA can login with these credentials.
Q.4. Where is all the information regarding the OSMEC residing?
Ans. All the proposal information is available on Environment Clearance portal.
Click here to visit.
Q.5. What are the key benefits for the department adopting the
Online Submission and Monitoring of Environmental Clearances?
Ans. It provides transparency and efficiency in the working environment,
minimizes the processing delay, helps in timely disposal of important
issues, enables one to work from anywhere, anytime, leads to a paperless
working and provides ease and flexibility in the retrieval of various
reports.
Q.6. Are all the necessary fields required to be filled while submitting
the proposal online?
Ans. All the required field should be filled otherwise system will not allow
submitting the proposal.
Q.7. Is it possible to add more proposals after the acceptance for
consideration of the proposal submitted by PP?
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Ans. Yes, the PP can add more proposals after acceptance of a proposal by
SEIAA.
Q.8. How SEIAA will inform PPs if any additional information is sought
from them?
Ans. PP will receive an email and SMS if any additional information is sought
by SEIAA. The same could be viewed by PP by clicking on Essential
Details Sought under My proposals (Category-B).
Q.9. Is it possible to see the contact detail of SEIAA Nodal Officer for
Private Entrepreneur?
Ans. Yes, List of Nodal Officers is available on the website.
Q.10. Can Private Entrepreneur/PP track the progress of their proposal?
Ans. Yes, they can see the progress as well as the decisions.
Q.11. Is Captcha code necessary?
Ans. Yes, due to the Security Guidelines, it is necessary to insert the code at
every transaction.
Q.12. Is it mandatory to change the password from default given
password?
Ans. Yes, it is mandatory to change the password on first login after receiving
the default password.
Q.13. Is it possible to see the list of all the proposals submitted by PP?
Ans. Yes, the list of projects submitted by proponent is available on the portal.
Q.14. Can more than one proposal be added by one project proponent?
Ans. Yes, more than one proposal can be added by one proponent.
Q.15. Can Proponent submit proposal under Category-A also after
submitting proposal(s) under category-B.
Ans. Yes, PP can submit application under category-A after submitting
application under category-B also. But, modules related with category-A
proposal are available under My Proposals (Category-A) tab.
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