Roll out of PFMS in 16 PAOs w.e.f. 1st November 2015. OM No. C

Roll out of PFMS in 16 PAOs w.e.f. 1st November 2015. OM No. C
To
1. The Pr. Chief Controller of Accounts, Central Board of Direct Taxes, Lok
Nayak Bhavan, New Delhi.
2. The Financial Adviser, Election Commission of India, Nirvachan Sadan,
Ashoka Road, New Delhi
3. The Joint Secretary & Financial Advisor and Appellate Authority, Rajya Sabha
Secretariat, Parliament Annexe, New Delhi.
4. The Chief Controller of Accounts, Ministry of Food Processing Industries,
Krishi Bhawan, New Delhi – 110001.
5. The Chief Controller of Accounts, Ministry of Law & Justice, 3 rd Floor, Lok
Nayak Bhawan, New Delhi.
6. The Chief Controller of Accounts, Ministry of Human Resource Development,
and Ministry of Social Justice & Empowerment, and Ministry of Minority
Affairs, Shastri Bhawan, New Delhi.
7. The Chief Controller of Accounts, Ministry of Consumer Affairs and Public
Distribution, Krishi Bhawan, New Delhi – 110001.
8. The Chief Controller of Accounts, Department of Commerce (Supply Division),
Akbar Road Hutments, New Delhi.
9. The Financial Controller, Ministry of Civil Aviation and Tourism, Rajiv Gandhi
Bhavan, Safdarjung Airport, New Delhi.
10. The Controller of Accounts, Ministry of Telecommunication and Information
Technology, Electronics Niketan, CGO Complex Lodhi Road, New Delhi.
11. The Controller of Accounts, Ministry of Environment & Forest, Paryavaran
Bhavan, CGO Complex Lodhi Road, New Delhi.
12. The Controller of Accounts, Ministry of Coal, Shastri Bhawan, New Delhi.
13. The Controller of Accounts, Ministry of Labour and Employment, Shram Shakti
Bhawan, New Delhi.
14. The Internal Financial Advisor, President’s Secretariat, Rashtrapati Bhawan,
New Delhi.
15. The Controller of Accounts, Ministry of New and Renewable Energy,
Paryavaran Bhavan, CGO Complex Lodhi Road, New Delhi.
Annexure-1
LIST OF PAOs SELECTED FOR IMPLEMENTATION OF PFMS IN NOVEMBER, 2015
PAO
Sl.
No.
1
Code
Description
Building
003 - CONSUMER AFFAIRS AND PUBLIC
DISTRIBUTION
071504 - PAO(Consumer Affairs),
Jamnagar House
New Delhi
Bank
Total
No. of
DDOs
KRP
Central
Bank
6
Shri Mukesh Kumar,
AAO, IT Division
Trikoot II, Bhikaji
Cama Place
United
Bank
7
Shri Sanjeev Kumar,
AAO Coal
Shram Shakti
Bhavan
Union
Bank
35
Shri Rajeev Kaushik,
AAO, IT Division
RBI
6
Shri Mukesh Kumar,
AAO, IT Division
Canara
Bank
18
Shri Devendra
Kumar, AAO, IT
Division
ICICI
Bank
10
Shri A.
Vishwanathan, Sr.
AO, Civil Aviation
and Tourism
BOI
20
Shri Harish
Choudhary, Sr. AO,
PAO, ITBP
United
Bank
9
Shri Dipak Tripathi,
AO, IT Division
Vikas Bhawan,
I.P. Estate
SBI
88
Parliament
Annexe
SBI
5
Canara
Bank
19
Shri L.B. Gupta,
AAO, Water
Resources
SBH
12
Shri Harish
Choudhary, Sr. AO,
PAO, ITBP
011 - COAL
2
014775 - PAO(Coal), New Delhi
021 - LABOUR AND EMPLOYMENT
3
030050 - PAO (Chief Labour
Commissioner), New Delhi
027 - SUPPLY
4
038363 - PAO(Supply), New Delhi
Akbar Road
Hutments
028 - CULTURE
5
011120 - PAO(Culture), New Delhi
National Archives
Annexe, janpath,
New Delhi
029 - CIVIL AVIATION & TOURISM
6
040866 - PAO(Sectt.), Ministry of
Civil Aviation & Tourism, New
Delhi
Rajiv Gandhi
Bhavan,
Safdarjung
Airport
032 - INFORMATION TECHNOLOGY
7
033195 - PAO, NIC, New Delhi.
A Block, CGO
Complex
033 - PRESIDENT S SECRETARIAT
8
048406 - PrAO cum PAO
(President Sectt.), New Delhi
Rashtrapati
Bhavan
036 - CBDT
9
057288 - ZAO (CBDT), New Delhi
Shri K.K. Sharma, Sr.
AO, CBEC, New
Delhi
041 - RAJYA SABHA
10
065820 - PAO (Rajya Sabha)
Shri Dipak Tripathi,
AO, IT Division
044 - YOUTH AFFAIRS & SPORTS
11
010648 - PAO(Youth Affairs &
Sports), New Delhi
D Wing, Shastri
Bhawan
077 - NEW AND RENEWABLE ENERGY
12
072539 - PrAO cum PAO(MNRE),
New Delhi
Paryavaran
Bhavan C.G.O
Complex
079 - ENVIRONMENT and FORESTS
13
075126 - PAO(Environment), New
Delhi
Union
Bank
31
Central
Bank
7
Shri Mukesh Kumar,
AAO, IT Division
Nirvachan Sadan
PNB
1
Shri Rajeev Kaushik,
AAO, IT Division
Paryavaran
Bhavan, CGO
Complex
PNB
26
Shri Harish
Choudhary, Sr. AO,
PAO, ITBP
Jor Bagh
Shri A.
Vishwanathan, Sr.
AO, Civil Aviation
and Tourism
080 - FOOD PROCESSING INDUSTRIES
14
075501 - PrAO_Cum_PAO(FPI)
Akbar Road
Delhi
Hutments
084 - ELECTION COMMISSION OF INDIA
15
084001 - PAO (Election
Commission)
086 - CORPORATE AFFAIRS
16
086000 - PAO Corporate Affairs,
New Delhi
Annexure-2
Preparations for roll out of PFMS to be completed before October 31, 2015
Action by Pr.AOs
(a) Creation of users: All officials working on PFMS portal have to create their
user id and password to log into the system. The Principal Accounts Office will
create its user on the system and send a formal request in the prescribed
proforma (Annexure-5 also available at CGA’s web site) to Asstt. CGA (ITD),
O/o CGA, 4th Floor, B Wing, Shivaji Stadium Annexe, New Delhi - 110001.
Once the user id of Pr.AO is approved by CGA, he/she would be able to
approve the users created by the PAOs. Further the Pr.AO will create the
users of AAO and DH of their office and also approve the same.
(b) DDG/Sy-I/Sy-II/Sy-III: Pr.AOs will enter the DDG/Sy-I/Sy-II/Sy-III on PFMS
portal as and when the same are available.
(c) Supplementary Grants/Re-appropriation/Surrender: Pr.A.Os to obtain
DDO wise bifurcation of Supplementary Grants Re-appropriation and
Surrender of funds from the Budget section of the concerned
Ministry/Department and enter the details in PFMS.
(d) Pr.AO to approve the signatories: Pr.AOs are required to approve the
enrolment of signatures in Pay & Accounts Offices on PFMS portal so to
enable them to initiate the digital signing of e-payment.
Action by PAOs
(e) Creation of users: All officials working on PFMS portal have to create their
user id and password to log into the system. The PAO will create its user on
the system which will be approved by Pr.AO. The PAO in turn will approve the
users of DDO and the DDO will approve the users of Programme Division
(Head of Office). Further the PAO will create the users of AAO and DH of their
respective office and also will approve the same.
(f) Bank Details: obtaining e-payment/Cheque/Receipt account numbers by
PAO from the eFPB/FPB of the accredited bank in the prescribed form
(Annexure-3) also available at the CGA’s web site) and sending the same to
the PFMS Implementation teams of I T Division, 3rd Floor, B Wing, Shivaji
Stadium Annexe, New Delhi-110001. Similarly, e-payment/Cheque/Receipt
account numbers of CDDOs under the control of PAO may also be obtained
and sent to PFMS implementation team in the prescribed form (Annexure-4)
in a separate excel sheet for each CDDO.
(g) Data Entry of DDO-wise Budget Allocation: The development of
forms/module for entry of DDO-wise budget allocation has been completed
and tested. In order to start all non-plan payments, it is imperative that all the
PAOs complete data entry of DDO-wise budget allocation on the PFMS portal
as they are presently doing in COMPACT and reconcile the figures with the
information received by PAOs from Budget Section of the respective
Ministry/Department
(h) Digital Signatures: Presently all the PAOs making e-payment through GePG
have two digital signatures each. In order to ensure seamless process of
online payments all PAOs should have at least three digital signatures.
(i) Alternate Internet Connection: Unlike COMPACT which is a standalone
system, processing of sanctions and bills through PFMS will be online.
Therefore, apart from the internet connection through VPN (Virtual Private
Network of CGA), every Pr.AO and PAO should have alternate internet
connection so as to rule out any issue related to connectivity.
(j) Update 'JAVA' on their machines so that they may not face any problem
during signatory registration etc.
(k) Internet browsers: PAOs to have ‘Mozilla Firefox’ and ‘Google Chrome’
browsers on each computer in addition to ‘internet explorer’ browser.
(l) Email_id: All the login id users viz PD/DDO/PAO/Pr.A.O./DH/AAO etc. have
to open an official e-mail id with 'NIC' and the same may be entered in login id
creation form of PFMS.
(m)Guide HOOs/DDOs: Initially the PAOs may help the Head of Office
(Programme Division or PD in PFMS) in generation of few sanctions to ensure
that a sanction does not include, vendors for e-payment as well as cheque
payments. Separate sanction is to be generated for each type of payment.
(n) User manual: PAOs may download the User Manual of PFMS from the
website of CGA and provide a softcopy of the same to each of the Head of
Office and DDOs handling non-plan payments.
Action by Head of Office [Programme Division (PD)]
(o) Internet Connectivity: The system enables online sanction generation at
PFMS portal by Program Division (Head of Office for non-plan payments) and
online receiving of sanctions by DDO and preparation of bill on PFMS. This
requires internet connectivity at the site of Head of Office as well as DDO.
(p) Creation of users: All officials working on PFMS portal have to create their
user id and password to log into the system. Each sanctioning authority will
create a user as Programme Division (PD). The said user type ‘PD’ will be
approved by the user type ‘DDO’.
(q) Vendor Creation: PDs may start creating the vendors both for e-payment as
well as for cheque payments on PFMS portal so that before roll out of PFMS
their account number gets validated online by the bank.
(r) Mapping of Vendors: PDs may start mapping the DDOs/Vendors etc. on
PFMS portal so that this exercise is completed before roll out of PFMS.
Action by DDOs
(s) Internet Connectivity for Head of Office and DDO: The system enables
online sanction generation at PFMS portal by Program Division (Head of
Office for non-plan payments) and online downloading of sanctions by DDO
and preparation of bill on PFMS. This requires internet connectivity at the site
of Head of Office as well as DDO.
(t) Creation of users: All officials working on PFMS portal have to create their
user id and password to log into the system. The user id of user type ‘DDO’
will be approved by the user type ‘PAO’.
*****
Annexure-3
Please do not use scanned copy of this form. Only excel sheet may be used to
avoid any error while activating bank account(s).
Format for intimating Bank Account Number of PAO for configuration on PFMS portal
1
CONTROLLER CODE
2
3
CONTROLLER DESCRIPTION
PAO CODE
4
5
PAO DESCRIPTION
PHONE NO. OF PAO
6
7
MOBILE NO. OF PAO
EMAIL ID OF PAO
PAOs BANK ACCOUNT DETAILS:
8
8.A
8.B
i.
ii.
iii.
iv.
v.
vi.
8.C
i.
ii.
iii.
iv.
v.
vi.
8.D
i.
ii.
iii.
iv.
v.
vi.


NAME OF THE BANK
EPAYMENT ACCOUNT NO.
IFSC CODE
BRANCH ADDRESS WITH PIN CODE
CONTACT DETAILS OF BANK
PHONE NO.
MOBILE NO.
EMAIL ID
CHEQUE ACCOUNT NO.
IFSC CODE
BRANCH ADDRESS WITH PIN CODE
CONTACT DETAILS OF BANK
PHONE NO.
MOBILE NO.
EMAIL ID
RECEIPT ACCOUNT NO.
IFSC CODE
BRANCH ADDRESS WITH PIN CODE
CONTACT DETAILS OF BANK
PHONE NO.
MOBILE NO.
EMAIL ID
Hard copy to be forwarded to: Sr. Accounts Officer, IT Division, O/o CGA, Min.
of Finance, Deptt. of Expenditure, PFMS,3rd Floor, Shivaji Stadium Annexe,
Shaheed Bhagat Singh Marg, New Delhi-110001
Soft copy in EXCEL FORMAT to be downloaded and after keying in all the
details, the same Excel sheet be forwarded to : [email protected]
Sign & Stamp of PAO
Annexure-4
Please do not use scanned copy of this form. Only excel sheet may be used to
avoid any error while activating bank account(s).
Format for intimating Bank Account Number of CDDO for configuration on PFMS portal
1
CONTROLLER CODE
2
3
CONTROLLER DESCRIPTION
PAO CODE
4
5
PAO DESCRIPTION
PHONE NO. OF PAO
6
7
8
9
10
11
MOBILE NO. OF PAO
EMAIL ID OF PAO
CDDO CODE
CDDO DESCRIPTION AND ADDRESS
PHONE NO. OF CDDO
MOBILE NO. OF CDDO
ACCOUNT DETAILS:
12
A EPAYMENT ACCOUNT NO.
i IFSC CODE
ii NAME OF THE BANK & BRANCH
ADDRESS WITH PIN CODE
iii
CONTACT DETAILS OF BANK
PHONE NO.
MOBILE NO.
EMAIL ID
B
i
ii
CHEQUE ACCOUNT NO.
IFSC CODE
BRANCH ADDRESS WITH PIN CODE
iii
CONTACT DETAILS OF BANK
PHONE NO.
MOBILE NO.
EMAIL ID
C
i
ii
RECEIPT ACCOUNT NO.
IFSC CODE
BRANCH ADDRESS WITH PIN CODE
iii
CONTACT DETAILS OF BANK
PHONE NO.
MOBILE NO.
EMAIL ID

Hard copy to be forwarded to: Sr. Accounts Officer, IT Division, O/o CGA, Min. of
Finance, Deptt. of Expenditure, PFMS,3rd Floor, Shivaji Stadium Annexe, Shaheed
Bhagat Singh Marg, New Delhi-110001
 Soft copy: The EXCEL file to be downloaded and after keying in all the details, the
same Excel sheet be forwarded to : [email protected]
Annexure-5
Form for approval/deactivation of Pr. AO User ID in PFMS
Controller
Code
Controller Description
Contact Details
including Address,
Tel. No. And email
ID of Pr.AO User
1
2
3
User
ID/Login
ID to be
approved
*
4
Reason for new
User ID
mentioned in
Col.4
Existing user ID of
Pr. AO for PFMS
(Plan/ Non-Plan),
if any
User ID to be
deactivated/disabled
Reason for retaining
multiple User Ids, if
Col.4 + Col.6 > 1
5
6
7
8
Signature of Pr. AO
______________________________________
Name
______________________________________
Designation
______________________________________
Annexure-6
Process flow of sanctions and bills in PFMS
(Other than Salaries, Pension and GPF)
A. Processes at Programme Division/head of Office (PD user):
(i) Vendor/beneficiary Registration: Before generation of sanction on
PFMS, the sanctioning authority will register the particulars of each payee
(including Government employee) as vendor. If the IFSC code of the
payee’s bank is available, bank account details of the payee will be
automatically validated through an interface of PFMS with banks’ portal.
(ii) Mapping of Vendor/beneficiary: The vendors created in the above
process, will be automatically mapped with the PD user by whom they
were created. Vendors which are already available on PFMS portal
(registered by any users type ‘PD’) may also be mapped by the different
PDs with them for initiating payment to such vendors.
(iii) Sanction Generation: After registration of vendor, the PD user may
generate a sanction for payment (gross amount) indicating the amount
payable to each payee, and the grant number, head of account to which
the expenditure is debitable. Once the sanction is approved after
generation, it goes online to the DDO for preparation of bill.
B. Processes at the office of Drawing and Disbursing Office (DDO user)
(i) Receiving sanction: The sanction generated by PD user will be received
online by the DDO user. The sanction, after being received by the DDO
user, will not be available to PD user for editing. If necessary, the sanction
may be returned to PD user by the DDO user for correction.
(ii) Generation of Bill: The DDO user will generate a bill online and indicate
the amount of deductions, if any, recoverable from each user under
different heads of accounts.
(iii) Challan Entry: All the challans in respect of non-tax receipts will be
entered by the DDOs from 1st November, 2015 on PFMS portal.
C. Processes at the Pay & Accounts Office:
(i) Receiving Bills by Dealing Hand: On receipt of physical ink signed bills
from DDO, the Dealing Hand (DH) in PAO will receive the bills online on
PFMS. The system will automatically generate a token number for each of
the bills received by DH in PAO. This may be indicated in ink on the
physical bill.
(ii) Pre-check of bill at three levels: The bills for which token number has
been generated on PFMS will be processed for pre-check at three levels
viz. DH, AAO and PAO as is being done presently in COMPACT.
(iii) Payment by PAO: After passing of the bill at three levels, the PAO will
authorize payment online through PFMS using digital signature.
(iv) Payment
Scrolls:
After
processing
of
payments
through,
NEFT/RTGS/ECS as the case may be, the bank will send electronic
payment scrolls online on PFMS portal. The scrolls will be automatically
incorporated and processed. The process of cancellation and re-issue
cheque/e-payment will be carried out on PFMS portal only.
(v)
Receipt Scrolls: As in the case of Payment Scrolls, the bank will send
receipts scrolls also in electronic format on the PFMS portal and the same
will be automatically incorporated and reconciled with the challans entered
by DDO on PFMS portal.
(vi) Monthly Accounts: The monthly account from November, 2015 onwards
in respect of these 16 PAOs will be generated on the PFMS portal and
transferred/uploaded to e-lekha directly by the PFMS.
(vii) List of Payments: All the LOPs (List of Payments) of Cheque Drawing
DDOs (CDDOs) will be entered by the PAOs/CDDOs on the interface
being provided at the PFMS.
(viii) Transfer Entries: All the transfer entries will be entered by PAO in the
PFMS in the interface being provided in the PFMS for this purpose.
D. Bills of Salary, GPF and Pension:
(i) Processing of Bills: The bills of Salaries, GPF and Pension will be
processed in COMPACT at all three levels and thereafter the bills will be
uploaded on PFMS portal for payment processing i.e. digital
signing/cheque writing etc.
(ii) After processing of payment in respect of the above bills at PFMS, the
voucher details etc. will be downloaded from PFMS and will be
incorporated into COMPACT so as to facilitate updation of GPF/Pension
module.
E. Blocking of COMPACT: The PAOs selected for roll out of PFMS from 1st
November, 2015 will not be able to use the following modules of COMPACT
as the same will be blocked:
(i) Pre-check module: The pre-check module will be blocked for processing
of bills except the bills of Salaries, GPF and Pension.
(ii) Compilation module: All the data entry forms in compilation module will
be completely blocked as the List of Payments in respect of CDDOs will
also be entered on PFMS portal.
F. PAOs not switching over to PFMS: For all other PAOs which have not been
selected for processing of payments through PFMS w.e.f. 1st October and 1st
November, 2015 will continue to use COMPACT for payments as well as for
accounting.
*****
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