Tender for Hospital Equipment under Open Tender (Two

Tender for Hospital Equipment under Open Tender (Two
OFFICE OF THE STATE MEDICAL COMMISSIONER
EMPLOYEES’ STATE INSURANCE CORPORATION
PANCHDEEP BHAVAN, ASHRAM ROAD, AHMEDABAD - 380 014
No. 37/Tender/Equip/SMC/2015
Date: - 14/09/2015
TENDER NOTICE
Sub: Invitation of Tender for Hospital Equipment under Open Tender (Two-Bid
System)
Sir(s),
The State Medical Commissioner, Gujarat invites sealed quotation from reputed
manufactures and authorized dealers for listed Hospital equipments.
The tender document containing eligibility criteria and terms and condition can be
obtained on payment of Rs.1000/- (Rupees One thousand only) non refundable in the form
of DD of Nationalised Bank in favour of ESIC fund A/C No.1 payable at Ahmedabad, from
the 'Office of State Medical Commissioner, Employees' State Insurance Corporation,
4th Floor, Panchdeep Bhavan, Ashram Road, Ahmedabad from 14.09.2015 to
14.10.2015 on all working days (Monday to Friday except gazetted holidays) from
10.00 AM to 5.00 PM. Interested parties may submit sealed tender to the undersigned
latest by 14.10.2015 upto 1.00 pm along with EMD of mentioned amount against each
separate category shall be submitted in form of DD of Nationalised Bank in favour of ESIC
Fund A/c No.1, payable at Ahmedabad. Tender received after scheduled date and
time (either by hand or by post) or open tenders or tenders received through email/fax or without the prescribed fee shall be summarily be rejected. If tender is
received by post or courier, no receipt shall be issued by this office.
The tender will be opened on 14.10.2015 at 3.00 p.m. The tender document may
also be downloaded from the website www.esic.nic.in under tender section. In case tender
document is downloaded from website cost of tender document i.e. Rs.1000/- (Nonrefundable) in form of DD of Nationalised Bank in favour of ESIC fund A/C No. 1 payable
at Ahmedabad is to be submitted along with EMD.
Tender Schedule:Date of issue of tender form
Last date and time of receipt of tender
Date of opening of tender
Pre bid Meeting
:
:
:
:
14.09.2015 from 10.00 AM onwards
14.10.2015 upto 1.00 PM
14.10.2015 at 3.00 PM
If required.
State Medical Commissioner, Gujarat does not pledge himself to accept the
lowest of any tender and reserves the right of accepting or rejecting the whole or
any part of the tender without assigning any reason thereof and also that competent
authority have the right to order on one or more firms. Canvassing in any form by
the tenderer or his representatives with any of the officials of ESIC shall render the
tender liable for rejection.
From:State Medical Commissioner
ESIC, Panchdeep Bhavan, Ahmedabad
Page 1 of 30
OFFICE OF THE STATE MEDICAL COMMISSIONER
EMPLOYEES’ STATE INSURANCE CORPORATION
PANCHDEEP BHAVAN, ASHRAM ROAD, AHMEDABAD - 380 014
No. 37/Tender/Equip/SMC/2015
Date: - 14/09/2015
From:State Medical Commissioner
Office of State Medical Commissioner
Employees' State Insurance Corporation
4th Floor, Panchdeep Bhavan,
Ashram Road, Ahmedabad
Subject: Open Tender Enquiry (Two-Bid System) 2015-2016: For supply of Hospital
Equipments mentioned in Annexure IV.
(Note: The envelope containing the tender as well as subsequent communications should
be addressed and delivered to “State Medical Commissioner, Gujarat. All communications
must be addressed to the officer mentioned above by the title only and not by name).
To:
___________________
___________________
Sir(s),
Sealed tenders are invited under Two Bid System- “TECHNICAL BID” & “PRICE
BID” by post/per bearer from bonafide manufactures/authorized dealers for supply
of Hospital Equipments listed along with specification at (ANNEXURE-IV) in accordance
with terms & conditions, specification laid hereinafter in tender document.
The Tender Document comprising General Terms and Conditions of Contract
(ANNEXURE-I) and the Special Terms and Conditions of Contract (ANNEXURE-II) which
will govern any contract made, the Tender Application Form/Technical Bid (ANNEXUREIII), the list of Medical Equipments with quantity and EMD / Schedule / Specification of
items / equipment (ANNEXURE-IV), check list / compulsory documents (ANNEXURE-V),
authorization certificate (AANEXURE-VI), undertaking on stamp paper of Rs.100/(ANNEXURE-VII), Financial Bid (ANNEXURE-VIII) are enclosed herewith. Interested and
eligible tenderers as per terms & conditions laid under tender document may submit there
bid latest by time and date specified in schedule of tender in tender box earmarked for the
purpose at Office of State Medical Commissioner.
The tender document may be obtained from the Office of State Medical
Commissioner in person by the bonafide applicant or his authorized representatives by
applying in their letter head at a cost of Rs.1000/- (Rupees One thousand only) in the form
of DD of nationalized bank only. The “tender documents can also be downloaded from
the website (www.esic.nic.in) and in such case the same may be signed and submitted as
per the procedures mentioned hereinafter along either the fee(s) for the “tender
Page 2 of 30
documents” @ Rs.1000/- (Rupees One thousand only) in the form of DD of nationalized
bank only. (To be submitted along the Technical Bid). (It should not be enclosed in
the envelope containing the Price Bid). All the payment may be made by Demand Draft
of nationalized bank drawn in favour of ESIC fund A/C No. 1 payable at Ahmedabad.
Cheque / Cash will not be accepted.
Tenderers are requested that, before quoting their rates or sending tender, the
tender forms may please be read out thoroughly (line by line) so as to have a clear
knowledge of the requirement contained therein, otherwise purchaser will not be held
responsible for any error / oversight of his own and the penalties shall be levied for not
complying with the requirements stated herein or supply of the required item / services.
The form is a Standard Form of Tender. Certain clause / clauses may not be
applicable in some cases. So, Tenderers are requested to ignore such clause / clauses,
which are not applicable in the instant case.
TENDER SCHEDULE
Cost of each tender document
Rs.1000/- (Rupees One Thousand
only) in form of Demand Draft of
Nationalized
Bank
Payable
at
Ahmedabad in favour of ESI Fund A/C
No. 1
Period of supply of Tender Forms and related Date:-14.09.2015
documents at the Office of State Medical Time:- 10.00 AM to 5.00 PM
Commissioner on all Working Days.
All working days from Monday to
Friday except Gazetted Holidays
Last Date & Time of submission of complete Date:-14.10.2015
Tender Document in the Tender Box kept in Day:- Wednesday
the Office of State Medical Commissioner
Time:-1.00 PM
Date & Time of Opening of Technical Bid
Date:- 14.10.2015
Day:- Wednesday
Time:- 3.00 PM
Bid security / Earnest Money to be deposited
Amount of EMD to be deposited is, as
mentioned against each of the
equipment / instrument / item in
Annexure-IV of the tender document.
While quoting for more than one item,
the earnest money mentioned against
each quoted item are to be taken into
consideration and added up while
submitting the earnest money/bid
security.
Performance security
Money to be deposited
/
Security
Deposit 10% of the Bill Value of each of
individual equipment & instrument to
be purchased from the tenderer after
selection.
Page 3 of 30
State Medical Commissioner, Gujarat does not pledge himself to accept the
lowest of any tender and reserves the right of accepting or rejecting the whole or
any part of the tender without assigning any reason thereof and also that competent
authority have the right to order on one or more firms. Canvassing in any form by
the tenderer or his representatives with any of the officials of ESIC shall render the
tender liable for rejection.
Acceptance by the purchaser shall be communicated in due course by mail/post.
The successful tenderer shall respond immediately on the direction / instructions
communicated to them.
THE TENDERER ARE REQUESTED TO FOLLOW THE CHECK LIST AT THE
TIME OF SUBMISSION OF TENDER DOCUMENT WITHOUT WHICH THE OFFER IS
LIABLE TO BE CANCELLED / REJECTED.
TENDERER MUST ENCLOSE A COVERING LETTER WITH THE TENDER THAT
SHOULD CONTAIN THE FOLLOWING:
(i)
(ii)
(iii)
LIST OF EQUIPMENT TENDERED.
LIST OF DOCUMENTS ENCLOSED (SERIAL NO. TO BE PLACED).
AMOUNT OF EMD SUBMITTED.
Page 4 of 30
SL.NO. CHECK LIST:1
TENDER DOCUMENT FEE BY DEMAND DRAFT ONLY (Also in case if
it is downloaded from website)
Yes/No
2
EARNEST MONEY DEPOSIT IN RESPECT OF ALL THE TENDERED
EQUIPMENT BY DEMAND DRAFT ONLY
Yes/No
3
MANDATORY AMC & CMC CERTIFICATE/RATES FOR FIVE YEARS
(CERTIFICATE TO BE ENCLOSED)
Yes/No
4
MANDATORY SPARE PARTS AVAILABILITY FOR FIVE YEARS
(CERTIFICATE TO BE ENCLOSED)
Yes/No
5
COPY OF VAT/CST CERTIFICATE / LATEST ITR & PAN CARD NO AND Yes/No
OTHER STATUARY CERTIFICATE
6
TWO YEARS WARRANTY CERTIFICATE
Yes/No
7
WHETHER TENDER DOCUMENT IS SIGNED ON ALL THE PAGES
Yes/No
8
NAME & ADDRESS OF SERVICE CENTRE IN AHMEDABAD & OTHER Yes/No
CITIES OF THE GUJARAT
9
AUTHORIZATION CERTIFICATE FROM THE MANUFACTURE (IN
CASE IF THE TENDERER IS NOT THE MANUFACTURER OF
TENDERED EQUIPMENT)
Yes/No
10
UNDERTAKING ON RS. 100/- STAMP PAPER (DULLY FILLED IN
ANNEXURE-VII)
Yes/No
11
RELEVANT CATELOGS ENCLOSED OR NOT
Yes/No
12
ANY DEVIATION FORM SPECIFICATION AS IN THE TENDER
DOCUMENT
Yes/No
13
WHETHER THE EQUIPMENTS QUOTED MEETS ALL
SPECIFICATIONS OR NOT
Yes/No
14
CERTIFICATE OF SATISFACTORY PERFORMANCE OF THE
EQUIPMENTS DULY ATTESTED BY OTHER EXISTING USERS OF
THE SAME EQUIPMENTS
Yes/No
Enclosures:1. Annexure-I (General Tender Terms & Conditions).
2. Annexure-II (Special Tender Terms & Conditions).
3. Annexure-III (Tender Application Form / Technical Bid).
4. Annexure-IV (The list of Medical Equipments with quantity and EMD / Schedule /
Specification of items / equipments).
5. Annexure-V (Check list / compulsory documents).
6. Annexure-VI (Authorization Certificate).
7. Annexure-VII (Undertaking on Stamp Paper of Rs. 100/-).
8. Annexure-VIII (Financial Bid).
Yours sincerely,
STATE MEDICAL COMMISSIONER
Page 5 of 30
ANNEXURE-I
GENERAL TERMS AND CONDITIONS FOR TENDER / BID
1.
PREPARATION & SUBMISSION OF TENDER:
a.
The tender shall be submitted under two bid system in two separate sealed
envelopes. The Envelop No.-1 shall be super scribed with the word/phrase
“TECHNICAL BID” on the top of envelopes. The envelop No-1 i.e. TECHNICAL BID
shall contain a letter head describing the name of tendered equipment as well as
list of document attached, dully filled in technical bid (ANNEXURE-III), EMD in r/o
all tendered equipments, cost of the Tender Document (if downloaded from the
website) both in the form of demand draft of nationalized bank only as prescribed
hereinbefore, dully sealed & signed on all pages tender document form except
financial bid i.e. (ANNEXURE-VIII), all self attested photo copies of relevant
certificate & documents.
Prices should not be indicated anywhere in the Technical Bid. This should be
followed meticulously failing which the tender is liable to be
cancelled/Rejected.
b.
The Envelop No.-2 shall contain dully filled in financial bid i.e (ANNEXURE-VIII) &
the word/phrase “FINANCIAL BID” shall be super scribed on the top of envelop. The
rate/price shall be quoted in Indian currency both in words and figure & it shall be
legible & clear. Over writing of any kind shall be avoided and to make the words &
figure temper proof transparent tape shall be affixed on quoted price. If any item in
the schedule is not being tendered for, the corresponding space against the item
should be defaced by writing 'not quoting'.
c.
Both the envelopes i.e. envelop No-1 (TECHNICAL BID) & envelop No-2 i.e.
(FINANCIAL BID) shall also contain the name and address of tenderer at the
bottom of envelop. Both these envelops shall be kept in the third bigger envelop
and the word/phrase “Tender for supply of Hospital Equipments” shall be super
scribe on the top of the envelopes & the name and address of tenderer at the
bottom of envelop. This third big sealed envelop shall be dropped in tender box
earmarked for the purpose in the premises of Office of the State Medical
Commissioner latest by time and date mentioned in tender schedule.
d.
In the event of the space on the tender form being insufficient for the required
purpose, additional pages may be added. Each such additional page must be
numbered consecutively, bear the Tender Number and the duly signed and
stamped by you. In such cases, reference to the additional pages must be made in
the Tender Form.
e.
The Tender shall wherever call upon to do so, give full information with reference to
the services in hand and shall also permit the State Medical Commissioner or any
other officer nominated by him to inspect the premises of the tenderer within
reasonable times and shall give full assistance and information as may be required
by him in connection with the contract.
Page 6 of 30
2.
SIGNING OF TENDER:
a.
The tender is liable to be rejected if complete information is not given therein or if
the particulars and date (If any) asked for in the tender are not duly & fully filled in.
Particular attention may be given to the dates of delivery, place of delivery and also
to the particulars referred to in the conditions of contract so as to comply with them.
b.
Individual signing tender or other documents connected with the contract must
specify:
i. Whether signing as a 'Sole Proprietor' of the firm or his Attorney?
ii. Whether signing as a 'Registered Active Partner' of the firm or his Attorney?
Iii. Whether signing for the firm 'Per procreation'?
In the case of companies and firms registered under the Indian Company Act or
Indian Partnership Act, the capacity in which signing e.g. Secretary, Manager, Director and
Partner etc. or their attorney and copy of documents, empowering him to do so. If called
upon to do so shall be produced.
4.
LATEST HOUR FOR RECEIPT OF THE TENDER:
Your tender must reach this office not later than the date and time specified in the
Tender Notice stated in the TENDER DOCUMENT. Any tender received after that shall be
rejected. In the event of the stipulated date of opening of the tender being declared a
closed holiday for Govt. offices the date of opening of the tender (s) will be the next
working day at the same time. Tender sent by hand delivery, should be delivered at this
office not later than the due date and time stipulated in the schedule of tender.
5.
THIS TENDER DOCUMENT IS NON-TRANSFERABLE.
6.
PERIOD FOR WHICH THE OFFER WILL REMAIN OPEN AND PERIOD OF
VALIDITY:
All tenders should remain open for acceptance for a period of 01 (one) year
from the date of opening of the tender.
7.
OPENING OF TENDER:
i. The Technical bids will be opened in the presence of bidders/representatives who
choose to attend on the date and time as mentioned in schedule of tender. No
separate communication will be given for attending opening of tender / technical bid.
ii. The bidders / representatives (shall bring a letter of authorization from the
tenderers) who are present in the opening shall sign evidencing their attendance.
iii. The Technical bid shall be opened first as per schedule of tender and it shall be
evaluated by Technical Evaluation Committee as formed by State Medical
Commissioner.
iv. The Price / Financial bids of the bidders whose technical bids are found
technically suitable after the selection of samples / demonstration of equipments /
instrument, if any only will be opened later and successful bidders will be informed
separately for opening of financial bids. The decision of the committee on technical
suitability shall be final and shall not be opened for discussion.
Page 7 of 30
8.
PRICE:
i. The prices quoted must be per unit shown in the schedule inclusive of all packing,
installation with standby accessories, delivery charges, cost of manpower,
VAT/Sales Tax/Octroi and all other taxes, duties and insurance etc. wherever
applicable. No escalation of whatsoever nature shall be payable. Refunds
on
account of returnable package (if any) are to be separately specified. Price must be
clearly quoted in figure and in words in Rupees (Indian Currency).
ii. Tenderers shall quote the price only in the terms & manner as detailed & desired
in financial bid.
iii. The State Medical Commissioner, ESIC, Gujarat is not authorized to issue 'C/D
form'.
iv. Price is to be quoted in Indian Rupees (Indian Currency) only.
v. Price quoted in the Price / Financial Bid must be meaningful and measurable in
the context. The rate/price shall be quoted shall be legible & clear.
9.
BID SECURITY / EARNEST MONEY:
The tenderer shall have to deposit an earnest money amount (as specified in
Annexure-IV) of the tender document against each equipment / instrument with their
Technical Bid at the time of application, failing which the tender shall be rejected. While
quoting for more than one item, the earnest money mentioned against each quoted item
are to be taken into consideration while submitting the earnest money / bid security and
shall be paid in separate demand draft for each equipment. The earnest money is to be
paid by Demand Draft of nationalized bank drawn in favour of ESIC Fund A/c No.1 payable
at Ahmedabad. CHEQUE OR CASH WILL NOT BE ACCEPTED. In the event of the
withdrawal / revocation of tenders before the date specified for acceptance, the earnest
money shall stands forfeited. The earnest money will however be returned without interest
to the tenderer whose tender is not accepted after the finalization of the tender. The EMD
should be submitted along with the pre receipt for the release of the EMD and the bank
details of the firm for RTGS/ECS.
10.
SECURITY DEPOSIT / PERFORMANCE SECURITY:
The tenderer shall give its acceptance within 10 days of award of tender. On
acceptance of the tender within 10 days the successful tenderer / contractor shall deposit
a sum equivalent to 10% (Ten percentage) of the Total cost including taxes of each and
individual equipment / instrument to be purchased from the tenderer after selection,
rounded off to the nearest Thousand, as security deposit for due compliance & fulfillment
of the terms and conditions of the contract. This has to be in the form of a Demand Draft of
the nationalized bank drawn in favour of ESIC Fund A/c No.1 payable at Ahmedabad.
CHEQUE OR CASH WILL NOT BE ACCEPTED for this purpose. On due performance
and successful completion of the contract in all respect including warranty period, the
security money deposit shall be returned to the contractor without any interest on
presentation of an absolute 'No Demand Certificate' in the prescribed form and upon return
in good condition of any specifications, samples or other property belonging to be
purchaser, which may have been issued to the contractor. If the contractor fails in fulfilling
Page 8 of 30
the terms and conditions mentioned herein different parts of this tender document, such
failure will constitute a breach of the contract and the State Medical Commissioner shall be
entitled to make other arrangements at the risk and expense of the contractor. Also, nonperformance / unsatisfactory performance or violation of terms and conditions of the
contract will make the contractor liable for forfeiture of security deposit. The decision of the
State Medical Commissioner shall be final and binding on this count.
11. DELIVERY TERMS:
a) Time and date of delivery: The tenderer awarded with the contract shall deliver
the Equipment / instrument within 45 days of placement of supply order. The period of
supply is extendable to further 15 days on justification and written request from the
supplier & on the discretion on State Medical Commissioner.
b) In case this office does not receive supply of the above item(s) by due date of
delivery, the above stated order will stand CANCELLED, unless extension is sought for
and granted by the competent authority for the late supply and also in event of non
acceptance of tender or non submission of performance security the EMD will stand
forfeited without making any further correspondence.
c) But if the delay shall have arisen from any cause, such as strikes, lockouts, fire
accidents, riots, etc. which the State Medical Commissioner, ESIC, Gujarat may admit it as
reasonable ground for further time and the State Medical Commissioner may allow such
additional time required by circumstances of the case. The decision of State Medical
Commissioner will be final & tenderer cannot compel for extension of supply period.
12. PAYMENT TERMS:
i. 90% Payment will be made after supply, inspection, complete installation and
satisfactory demonstration of performance of the item / equipment / instrument
(including supply of all accessories). No advance payment before effecting
supply as above either part or full of any kind shall be made under any
circumstance.
ii. Payment shall be made through cheque or Electronic Clearing System/RTGS.
Normally, payment is made within six week after satisfactory inspection, installation
and performance of the item/equipment/instrument subject to submission of
appropriate and correct invoice, challans and other documents regarding warranty,
guarantee, AMC along with user manual and accessories as deemed fit. The
contractor shall furnish the bank details along with IFSC Code etc required for
making payment through RTGS/ECS.
iii. In case of cheque, the same may be dispatched through Registered Post.
iv. Balance payment of 10% may be released after three month from the date of
actual installation and satisfactory performance of the equipment.
Page 9 of 30
13.
Statuary Documents required [Self attested photocopy].
1. Registration certificate of VAT / CST.
2. Latest Income Tax return for last 2 years.
3. Copy of PAN Card.
4. Certificate about satisfactory performance of the equipments duly authenticated
by other existing users of the equipments.
14.
OTHER TERMS:
a. Responsibility for executing Tender. The Tenderer is to be entirely responsible for the
execution of the tender in all respects in accordance with the terms and conditions as
specified in the acceptance of tender.
b. The tender shall not sublet transfer or assign the contract to any part thereof without the
written permission of the State Medical Commissioner. In the event of the contractor
contravening this condition, State Medical Commissioner will be entitled to place the
contract elsewhere on the tenderers account at his risk and the tenderers shall be liable for
any loss or damage, which the State Medical Commissioner, Office of the State Medical
Commissioner, Ahmedabad may sustain in consequence or arising out of such replacing of
the contract.
c. Recovery of sums due: Whenever any claim for the payment of a sum of money arises
out of or under this tender against the tenderer the purchaser shall be entitled to recover of
such sum by appropriating, in part of whole the security/earnest money deposited by the
contractor, when the balance or the total sum to be recoverable, as the case may be shall
be deducted from any other contract with the purchaser. Should this sum not be sufficient
to cover the full amount recoverable, the contractor shall pay to the purchaser on demand
the remaining balance due.
d. Insolvency and breach of contract: The State Medical Commissioner may at any time by
notice in writing summarily terminate the contract without compensation to the contractor
in any of the following events, that is to say:I. If the contractor being at individual or if firm, any partner in the contractor's firm, shall at
any time be adjudged insolvent or shall have a receiving order or orders for administration
of his estate made against him or shall take any proceedings for liquidation or composition
under any insolvency not for the time being in force or shall make any convenience or
assignment of his efforts or enter into any arrangements or composition with his creditors
or suspend payment of if the firm be dissolved under partnership act.
II. If the contractor being a company shall pass a resolution or the court shall make an
order for the liquidation of the affairs or a receiver of Manager on behalf of the debenture
holder shall be appointed or circumstances shall have arisen which entitled the court or
debenture holders to appoint receiver or Manager.
III. If the contract commits any breach of this contract not herein specifically proved for:
provided always that such determination shall not prejudice any right of action or remedy
which shall have accrued or shall accrue thereafter to the purchaser and provided also that
the contractor shall be liable to pay the purchaser for any extra expenditure, he is thereby
put to but shall not be entitled to any gain on repurchased.
Page 10 of 30
e. Arbitration:- In the event of any question, dispute or difference arising under these
conditions or any special conditions of the contract or in connection with this contract,
except as to any matter the decision of which is specially provided for by these on the
special conditions, the same shall be referred to the sole arbitration as appointed by the
State Medical Commissioner. It will be no objection that the arbitrator is a Govt. Servant,
that he had to deal with the matter to which the contract relates for that in the course of his
duties as a Govt. Servant he had expressed views on all or any of the arbitration dispute or
difference. The award of the arbitrator shall be final and binding on the parties to the
contract, it is a term of this contract:I. If the arbitrator be State Medical Commissioner, Office of the State Medical
Commissioner, Ahmedabad
In the event of his being transferred to vacating his office by resignation or otherwise, it
shall be lawful for his successor in office either to proceed with the reference himself or to
appoint another person as arbitrator, OR
In the event of his becoming unable to act for any reason, it shall be lawful for State
Medical Commissioner, Office of the State Medical Commissioner, Ahmedabad to appoint
another person as arbitrator.
II. If the arbitrator is a person appointed by the State Medical Commissioner.
In the event of his denying neglecting or refusing to act being unable to act, for any
reason, it shall be lawful for the State Medical Commissioner either to proceed with the
reference himself or to appoint another person as arbitrator in place of the outgoing
arbitrator. It is further a term of this contract that no person other than the Director General,
ESI Corporation or the person appointed by him should act as arbitrator and that if for any
reason that is not possible, the matter is not be referred to arbitrator at all. Upon every and
such reference, the assessment of the costs incident of the reference and award
respectively shall be in the discretion of the arbitrator.
Subject as aforesaid the Arbitration Act, 1940 and the rules there under and any
statutory modifications thereof for the time being in force shall be deemed to apply to the
arbitrator proceedings under this clause. Work under the contractor shall, if reasonable
possible continue during the arbitration proceeding under this clause. Work under the
contractor shall, if reasonable possible continue during the arbitration proceeding and no
payment due to payable by the purchaser shall be withheld on account of proceedings:The venue of arbitration shall be Ahmedabad.
In the clause of expression The Director General, ESI scheme means, the State
Medical Commissioner, ESI Corporation for the time being and includes is there be no
State Medical Commissioner the officer who is the time being the administrative head of
the ESI Corporation, whether in addition or otherwise. For the purpose of the contract
including arbitration proceedings there all the rights and powers of the purchaser
f. Document:- The tenderer should have valid Trade license / PAN / TAN / Other statutory
documents as applicable and produce attested copies of such certificates along with the
tender papers in Technical Bid, failing which the tender is liable to be rejected.
g. Right to accept/reject:- The State Medical Commissioner reserves the right to reject any
or all tender without assigning any reason whatsoever. Also, the State Medical
Commissioner reserves the right to award any or part or full contract to any successful
agency at its discretion and this will be binding on the tenderer.
Page 11 of 30
h. The quantity shown in the tender can be increased or decreased to any extent
depending upon the actual requirement.
I. Assistance to Contractor:- The contractor shall not be entitled of any assistance either, in
the procurement
the of raw materials required for the fulfillment of the contract or in the
securing of transport facilities.
j. State Medical Commissioner, ESI Corporation, Ahmedabad does not pledge himself to
accept the lowest or any tender and reserve to himself the right of accepting the whole or
any part of the tender or portion of
the quantity offered and you shall supply the same
/ execute the work at the rate quoted by you. You are at
liberty to tender for the whole
or any part.
k. In case of failure to comply with the provisions of the terms and conditions mentioned,
by the agency that has been awarded the tender, the authority reserves the right to award
the contract to the next higher tenders or outside agency and the difference of price will be
recovered from the defaulter agency who has been awarded the initial tender and this will
be binding to the tenderer.
State Medical Commissioner
Page 12 of 30
ANNEXURE-II
SPECIAL TERMS AND CONDITION
The following special terms and conditions shall apply for supplying various
Medical, Surgical and General Equipments / Articles at the ESIS Hospitals mentioned in
the Annexure – IV.
A.
INSPECTION / INSTALLATION OF STORES / EQUIPMENTS:
Equipment supplies shall be accepted and work shall be certified as completed
subject to satisfactory and complete installation (up-to full potentials claimed for that
respective equipment/article) of the equipment / stores supplied including supply of all
accessories with user manuals along with warranty / guarantee certificate and certified by
the assigned officer and subsequent inspection by State Medical Commissioner, ESI
Corporation, Ahmedabad, or his assigned representative. Any defect found in the materials
/ equipment / stores supplied / work done will render the supplies / work open to rejection
and decision of the State Medical Commissioner, ESI Corporation Ahmedabad, shall be
final and legally binding. The tenderer shall have to take the same (rejected equipment)
back at their own cost and risk, and shall replace such rejections with the items of
standard specifications / quality as acceptable to the Hospital authority. Alternatively, the
SMC may be purchased from others / work may be executed through others, at the risks
and costs of the tenderer, at the discretion of the authority.
B.
WARRANTY / GUARANTEE:
Along with the Technical bid following information are to be provided exclusively.
(I). All the equipments / Instruments shall be carrying at lease 2 (two) years
onsite warranty / guarantee against defects of manufacturer / workmanship
and poor quality of components. Accordingly, the tenderers shall indicate
clearly and exhaustively the mandatory warranty / guarantee offered by them
/ by the manufacturing / supplying firms, its duration, as well as the various
Terms & Conditions involved therein, at the time of submission of the
Technical Bid papers. No charges will be payable during warranty /
guarantee period.
(II). The tenderer must be able to provide comprehensive after sales service
AMC and CMC for the equipments quoted at least for a period of five years
after warranty period. A declaration to such effect must be accompanied with
the offer in the Technical Bid.
(III).
Uptime Guarantee: During the warranty / guarantee / AMC / CMC
period the firm will maintain the equipment in good working condition. All the
complaints will be attended by the firm on the same day not more than 24
hours of the mail/dispatch of a complaint to their office. The firm shall ensure
the machine is set right within 3 days (three days) and the grace period of
next 4 days (four days) if there is any technical problem cannot be corrected
within 3 days (three days). The grace period within the discretion of Medical
Superintendent of the concerned hospital. However, the tenderer have to
arrange similar equipment as a standby at his cost and risk in case of
breakdown. In case of the machine not being made functional within 7 days
(Seven days), Stiff Penalty equivalent to 0.5% of the cost of machine per day
Page 13 of 30
shall be levied for of delay at the discretion of the authority. In-addition, the
tenderer have to arrange similar equipment as a standby as stated above.
(IV).
Only manufacturer or distributor / Agent authorized by manufacturer
would be considered.
(V).
A certificate about satisfactory performance of the equipment duly
authenticated by other existing users of the equipments has to be supplied.
(VI).
If the equipments under calibration, The firm shall be responsible for
calibration as part of CMC
C.
DELAY IN DELIVERY OF EQUIPMENT / INSTRUMENT:
(I). Liquidated Damages / Penalty :- The supply of items shall be made within 45 days of
the supply order received/or intimated through email and approved in principles. Penalty of
2% of the value of the order calculated at the contract rate per week or part of week will be
levies. Maximum penalty for late supply penalty will be 10% of the value of the order. Once
the maximum 10% Penalty is reached Purchaser/Consignee may consider termination of
the contract.
(II). EMD/Performance Security:- In case the supply is not made within the stipulated
period from date of supply order, the EMD / Performance Security deposited shall be stand
forfeited.
E.
CERTIFICATES TO BE SUBMITTED ALONGWITH THE TENDER ON STAMP
PAPER OF RS. 100/The Tenderer shall give a certificate on a stamp paper of Rs. 100/- (Rupees One
Hundred Only) including the details furnished at ANNEXURE-VII of tender document.
F
STAMPLES / DEMONSTRATION:-
The Tenderer shall ever be ready with sample equipment for demonstration before
Technical Evaluation committee on any date communicated to them at ESI Corporation
premises, Ahmedabad and also provide demonstration where product / equipment already
installed in other hospital in Ahmedabad.
G.
DETAILS OF ITEMS QUOTED:-
It is mandatory to indicate the full name, make / brand, model number, and details
specification of the equipments quoted by them in addition, a brochure of product
information may be attached along with, Tenderers also have to indicate clearly the
Name, Address and all Contact numbers of the MANUFACTURING FIRM and the firm
responsible for providing AFTER SALES SERVICES, of the equipment quoted by them.

Deviation of specification (if any) to be quoted by tenderer.

Minimal deviation from specification of equipment may be considered. However,
discussion of the technical evaluation committee formed by the State Medical
Commissioner will be final in this regard and decision is to be acceptable to the
tenderer.
State Medical Commissioner
Page 14 of 30
ANNEXURE – III
TENDER APPLICATION / TECHNICAL BID
1
Name of the firm :-
2 a Full postal address:b Cell Phone No.:c Telephone No.:d Fax No.:e E-mail No.:3
Details of Ownership (Please attach sheet if there are more than one
owner / partner / director for furnishing their Name & address:-
4
Date of Establishment of Firm:-
5
If your Firm Registered under:a The Indian Factories Act (In case of Manufacturer):b Commercial tax Act:c Any other Act:-
6
Whether Insured against fire, theft, burglary etc.
if so, please state the
7
Whether the tendered equipment supplied to any other Govt/Pvt agency
(Please attach satisfactory Performance Certificate from the concerned
agency):-
8
Give details of any Government contracts executed during the last twelve
months (Attach extra page if necessary):-
9
Any other information which you consider necessary to furnish:-
10
Whether Certificate regarding two years warranty is attached (Please
attach in letter head a certificate regarding Two year warranty):-
11
Whether dully filled in undertaking / declaration at ANNEXURE-VII
Date:-
Signature of the tenderer:-
Place:-
Full Name:-
(Office seal of the Tenderer)
Designation:-
Page 15 of 30
ANNEXURE – IV
List of Medical Equipments with quantity, specifications and EMD
Hospital Equipments
Sr.
No.
1
2
Equipment
Color Doppler Machine
Anesthesia Trolly
No. of
Units
2 (Two)
2 (Two)
3
Spirometer Computerized
(PFT) with relevant
Software
1 (One)
4
Fetal Monitor
1 (One)
5
Dental Chair
2 (Two)
Name of the
Hospital
EMD Amount
(Rs.)
ESIS General
Hospital, Surat
73,750/-
ESIS General
Hospital, Gotri,
Baroda
73,750/-
ESIS General
Hospital, Kalol
75,000/-
ESIS General
Hospital, Rajpur
Hirpur
ESIS General
Hospital, Gotri,
Baroda
75,000/-
17,500/-
ESIS General
Hospital, Gotri,
Baroda
13,500/-
ESIS General
Hospital, Rajpur
Hirpur
17,500/-
ESIS General
Hospital, Gotri,
Baroda
17,500/-
*** The EMD is to be paid by Demand Draft of Nationalized bank in favour of ESIC Fund
A/C No. 1 payable at Ahmedabad. The amount is refundable and non interest bearing. It
shall be returned after finalization of the tender after making request for refund on the
letterhead of the company / firm.
Page 16 of 30
Deviation from actual specification of equipment to be highlighted while quoting
specification. Catalogue also to be enclosed.
List of specifications:1. Specification of Color Doppler Machine:Color Doppler System should be suitable for General Radiology, Obstetrics, Gynecology,
Peripheral Vascular, Urology, Small Parts, Musculoskeletal, Pediatrics’ and Cardiac
screening examinations.
1) The equipment should have various scanning methods:
 Electronic Linear
 Electronic Convex
 Micro Convex Sector
 Mechanical Volume
2) The unit should by fully digital system with at least 1024 digital processing channels with
DICOM compatibility.
3) System should have a minimum of 15 Multiple Preloaded Application Presets for
Various Examinations.
4) 15” High Resolution Color LCD Monitor should be available for viewing.
5) The unit should have Pulse Wave (PW) Doppler facility.
6) The system should have High PRF (HPRF) facility to pick-up higher velocity jets in PW
mode at larger depths.
7) The system should be functioning on Windows 2000 or higher based Operating System.
8) The system should have user selectable body marks for various applications.
9) The system should have at least 2 active transducer universal ports and at least 4
transducer holders (2 on left side and 2 on right side) on the operation Panel.
10) All Transducers available in the system should be of Super High Density Probe
Technology for SHD scanning.
11) At least 3 or more electronic switchable and operator selectable independent B-Mode
fundamental frequency selection should be possible with all Probes. All Probes should be
of Ultra Broad Band Width Technology.
12) The unit must have Tissue Harmonic Imaging as a standard package with at least 2 or
more switchable and user selectable independent THI frequencies with all the Probes.
13) High System Dynamic Range – up to 150 dB or more should be available in the
system.
14) Equipment should have at least 5 nos. of Short Cut keys, for programming most
Page 17 of 30
commonly and frequently used functions, without going in to the system Menu page.
15) The unit should have duplex Doppler facility in which B-mode / Color mode has to
toggle with Doppler mode.
16) Viewing of Dual Color Images (B / Color & B / Color) and Dual Images (B mode & B /
Color mode) together should be possible in spilt screen modes with independent buffer
Cine Loop memory.
17) Single B-mode, Dual B-mode, 4 B-mode, M-mode, Color Mode, Power Angio Mode,
Directional Power Angio mode, PW Doppler mode and HPRF mode should be available in
the system.
18) The system should have minimum 7 selections of Color Chroma in 2D mode.
19) At least 2 focal points (3 focal zones) with manual adjustments should be available in
2D mode.
20) At least 8 steps of STC / TGC adjustments should be available in the system for Near
Field, Mid Field and Far Field Gain control.
21) Speckle Reduction Algorithm (SRA) should be available in the system for eliminating
noise artifacts caused due to reverberation of return echoes, thereby enhancing the Bmode image quality.
22) The system should have Trapezoid Scan (TS) facility with Linear probe. An additional
scan angle of at least +/-5° on either side of the Linear Image (10° in total) should be
available.
23) The system should have advanced Real Time Spatial Compound Imaging for
increased Temporal Resolution.
24) Auto Image Optimisation (AIO) facility, for one button optimization of 2D image and
Doppler instantaneously, should be available in the system.
25) Real Time continuous Digital Pan / Zoom and Spot Zoom up to at least 8x times should
be available and scrolling in all directions should be possible.
26) Single / Quad display of Trend Graphs for IUGR studies along with Grid Lines should
be available.
27) The unit must have cine loop facility for black & white and color images. Please specify
the number of images in black & white and color mode separately.
28) Directional Color Power Angio (DCA) facility should be available in the system for bidirectional sensitive low-flow color pick-up.
29) The unit should have B-mode Linear Image Steering – upto +/- 10 degrees (-10,0,
+10).
30) Color Box Linear Steering should be available in all Color modes – Upto +/- 20
degrees (with intermediate steps of +/- 10 deg. each)
Page 18 of 30
31) M mode and Doppler mode Sweep Speed should be variable and user selectable in
X1, X2, X3 & X4 times.
32) Built-in Digital Motion Artifact Eliminator should be available in the system.
33) USB terminal should be available to interface external USB CD / DVD Drive with The
System for Storing Images / Cine Loops.
34) Should have built-in Hard Disk storage facility with total HDD Capacity of at least 250
GB or more and Image / Cine Loop storage of at least 160 GB or more.
35) Ethernet Port should be available for transferring DICOM Images to Server /
Workstation and Printing DICOM Images on Laser Imager.
36) Auto Doppler measurements in post freeze mode should be available in the system.
37) Image processing capability up to at least 4 levels or more should be available in the
system to selectively choose various Image Processing Presets (with changes in multiple
B-mode parameters) for adequate Image Quality as required by the user.
38) Exhaustive software packages should be available for abdominal, Obstetrics,
Gynecology, Urology, Paediatrics, Small Parts and Cardiology studies.
39) USB terminal should be available in the system to interface external USB Memory
Stick (Pen Drive) with The System for Storing and recalling Images and Cine Loops.
40) Auto Annotation facility should be possible along with manual entry in every application
preset.
41) Maximum Image depth should be achievable upto at least 28 cms. or more with depth
selection in steps of 1 cm. each.
42) System should have the facility for direct attachment of any Color Inkjet or Color
Laserjet PC Printer through equipment USB port connectivity for multi-formatted Image
and Report printing on plain paper.
43) The system should be CE approved.
Following transducers must be provided along with the system:i.
Convex Probe with Broad Band Width of 2.5 MHz to 5.0 MHz for Abdominal,
Obstetrics, Gynaecology, etc. applications with 65° Field of View, 3 selectable
fundamental frequencies and 2 selectable THI frequencies.
ii.
TV Probe with Broad Band Width of 4.0 MHz to 10.0 MHz for Endo-Vaginal,
applications with 170° Field of View, 3 selectable fundamental frequencies and 2
selectable THI frequencies.
Page 19 of 30
Local Supplies:-
Following Peripheral devices should be provided along with the equipment:I. Image Management System Hardware & Software with DICOM.
II. Suitable latest desk top Computer set.
III. Suitable latest Color Inkjet USB Printer to be interfaced with desk top PC.
IV. 2 KVA UPS with 15 minutes back-up.
2. Specification of Anesthesia Trolley:SPECIFICATION FOR ANAESTHESIA (WORK STATION)
The Anaesthesia work station system, duly CE marked, FDA, etc. should consist of:
A. Anesthesia machine with vaporizers.
B. Close Circuit.
Anesthesia machine with vaporizers:
1. Rigid construction and design with standard frame mounted on antistatic twin castor
wheels with front brakes and full length side rails on both sides of the table to
facilitate mounting of accessories.
2. Three spacious drawers, integrated suction (venture operated), auxiliary Oxygen
flowmeter for mask O2 delivery without going through the main rotamerter,
integrated active AGS system and integrated Indicator should be supplied.
Provision of extra jet outlet.
3. Provision to connect oxygen, air & nitrous oxide directly to system with pipeline
supply for each gas. (Suitable connectors and Pipes to be Provided)
4. The system should have minimum 2 Hrs. battery backup
5. The machine should have pressure gauges for cylinders and central supply lines
mounted on front of Anesthesia machine for better visibility. The gas connection
should be non-interchangeable.
6. Automatic cutoff on N2O by Oxygen pressure failure.
7. Hypoxic guard for linear regulation of minimum oxygen concentration at 21%
volume and must ensure a minimum Oxygen flow of 200 ml at low fresh gas flow
setting even below total 500 ml fresh gas flow.
8. Audible & visual oxygen failure alarm.
9. Emergency Oxygen flush at 20 – 75 L/min bypassing the vaporizer.
10. Oxygen flush, which is able to deliver at least 20 – 75 liters per minute of oxygen.
11. Single canister integrated circle absorber with unidirectional and airway pressure
relief valves, integrated sensing mechanism. It should have facility for changing the
sodalime inter operatively with sodalime capacity of about 900 gms.
12. Fully integrated Circle absorber system for adult as well as pediatric patient
category. It should have an autoclavable base block and should have canister
approx. 1.5 ltr.
13. Anesthesia ventilator with latest attachment for pediatric and adult latest version.
14. Adjustable high / low limits with audio and visual alarms for following parameters.
Audio power supply fail alarm. Minute Volume. Airway pressure (Incl stenosis and
disconnected)
15. There should be provision for two oxygen cylinder attachment in case of pipeline
failure to save patient life.
Page 20 of 30
16. It should have a spirometery sensor position able at Y or at the distal end,
measurement of I/E Tidal volume, minimum volume, loops and scalars etc.
17. It should have an integrated colour TFT screen monitor for display ventilation
parameters etc. +Et CO2/Airway Pr/RR/FiO2
18. Vaporizer:
Provision to connect two vaporizers at a time with interlocking facilities One
Isoflurane/ flow should be temperature and pressure compensation and
maintenance free for a min of 10 years.

Should be provided with a temperature/pressure compensated and flow
independent Vaporizer for Isoflourance & Sevoflourance and Halothane (any of
the Two)

Vaporizer should have extended deliver range from 0 to 6 Vol %. the Vaporizer
design should be maintenance free.
19. Mention:-
Safety Standards
Battery Back Up
Pediatric/ Adult
Standard Accessories
Optional Accessories
Scope of Supply
-
3 gas Anesthesia Machine
Trolley with 3 drawers + on top platform
Writing surface
Pin Index yokes for O2 & N2O + Air
Pipeline connection for all three gases
Ventilator and Montior
Semiclosed breathing system
Adult & peadiatric autoclavable patient tubings
Anesthesia mask size – Adult and Child
Vaporizers for Isoflourance & Sevoflourance & Halothene
Central gas supply hoses (color coded)
Instructed for use
Facility to attach any compatible multiparameter montior to the anesthesia work station (for
this, on top platform)
Multi Parameter Vital Signs Monitor
Description of Equipment: It should be of 12” to 17” activematrix color screen atleast 6 waveforms.
 Should have ECG, SPO2, NIBP, TEMP, RESP, ETCO2 and IBP's parameter.
 Should have Multi-lead (5) Ecg with St Segment analysis & Basic Arrythmia
detection software.
Page 21 of 30
 Standered lead configuration : I, II, III, AVR, AVF, or V
 Full lead selector with right leg drive.
 It should have Masimo SET motion proof SpO2 technology reduce false alarms and
provide pulse saturation values at low perfusion.
 Plethysmograptic display should be up-gradable for easy software upgrades and
enhancements.
 Should have Recorder (Specify types of recorders).
 Should have atleast 2 hours battery backup.
 Should have double hose for NIBP for faster, accurate Non-invasive blood pressure
reading.
 Should have side-stream ETCO2 for intubated and non-intubated patients.
 Should show atleast 2 ST segment readings.
 Should have pulse Oximeter probe for adult and paediatric patients.
 Should have NIBP cuff for Adult and Peadiatric patients.
 It should store 24 hours of tubular and graphical trends.
-
Mention safety standards.
Flexible, automatic recording of BP.
3. Specification of Spirometer Computerized (PFT) with relevant Software:Specification for Spirometry (Computerized with relevant software) *
1. FVC, VC, MVV measurement, Disposable Mouthpiece [Force Vital capacity / Vital
capacity / Minute volume]
2. Pre & Post Bronchodilator tests.
3. Oxygen saturation measurement.
4. Night time Oxymetry for sleep upward position.
5. Selectable Languages & predicted values.
6. Simple icon keyboard.
7. Customizable printout format.
8. Up to 5000 spirometry test memory capacity.
Page 22 of 30
9. Disposable turbine.
10. 100% Cross-contamination free.
11. Each turbine is calibrated with a computerized system.
12. Individually packed with paper mouthpiece.
4. Specification of Fetal Monitor:Salient Features of Fetal Monitor
1. Compact & Lightweight
2. Easy to use menus system allows fast access to important functions.
3. Large Illuminated Display provides clear monitoring at a glance.
4. Graphical Display showing on-screen FHR and Toco Traces continuously updated
5. Fetal Heart Rate Analysis including Short Term Variation, Signal Loss, Basal Heart
Rate, Accelerations, Deceleration, High Episode, Low Episodes.
6. 6 hours trace-memory with fast-print option.
7. Records can be annotated from a library of clinical notes available at the touch of a
button.
8. Automatically record fetal movements with Actogram
9. Detachable Thermal Printer
10. Printouts on plain thermal paper (Perprinted graph paper not necessary)
11. Twins Monitoring using 1.5 Mhz & 2 Mhz Transducers.
Technical Specifications
Fetal Heart Rate – Ultrasound
1. Range
: 30 – 240 bpm
2. Accuracy
: < +/- 2 bpm
3. Alarms
: Tachycardia, Bradycardia, Signal Loss, Dual rate detection
4. Mode
: Directional Pulsed Doppler
5. Display : FHR values, Pulse indicator, Confidence indicator, Line graph Trace Line
graph
6. Repetition rate : 3.0 kHz
7. Frequency
8. Safety
: 1.5 Mhz & 2.0 Mhz
: Type BF protection
Page 23 of 30
Uterine Activity External

Range

Sensitivity

Offset range : ± 100g

Baseline

Safety
: 0 – 100 relative units
: 100% FSD equivalent to 120g
: Manual and auto zero facility
: Type BF protection
Thermal Printer

Print Head
: 128 mm thick film

Resolution
: 8 dots per mm

Printer speeds
: 1, 2 or 3 cm / min. ( user selectable), 10 cm/min. Fast forward

Paper
: Plain thermal paper, z-fold, 45m length (75hr.@ cm/min.)

FHR scales
: 30 -240 bpm or 50 – 210 bpm (user selectable)

Toco sale heigt
: 40 mm with 30 – 240 bpm and 33.5 mm with 50 – 210 bpm
scale

Automatic annotation : Time and date, Paper speed, Monitoring modes, Fetal heart
rate signal loss, User annotation, User name, ID number and gestational age.
Performance and Safety Standards
Conformance to the European Council Directive 93/42/EEC (CE Certified or FDA
510(k)
Power
 Rated AC Supply voltage : 220V / 240V ± 10%
 Supply Frequency
: 50 Hz
 Power consumption
: 30VA max
Environmental
 Operating temp
: + 10ºC - + 35ºC (50º F – 96º F)
 Storage temp
: -20ºC - + 60ºC (-4º F – 140º F)
 Storage pressure
: 68 to 106 kpa (680 to 1060 mb)
 Relative humidity
: 10 – 90%, non-condensing
Page 24 of 30
5. Specification of Dental Chair Unit with necessary attachment:1. Electrically operated microprocessor based chair control with compressor.
2. Chair side Porcelain spittoon with Auto water connection for spittoon and tumbler.
3. Unit fitted with operating Light having two intensity.
4. High and low Vacuum motorized suction with auto drain and auto flush system.
5. Modular (Delivery Hanging System).
6. Two air rotor points.
7. Supreme Micromotor 35000 rpm.
8. Water Booster.
9. Three way syringe- 2 nos.
10. X-ray viewer, S.S. Instrument Tray.
11. Multifunction foot control.
12. Dental Operators stool – 1
13. EMS Scaler (OEM) Unit with 3 Scaling tips. - 1 unit.
14. Airotor Hand piece – 2 nos.
15. LED Light Cure Unit (BG Light). - 1 no.
16. LED Light Cure Unit (Bee coll Turbo) unit mount.- 1
17. Brushless Micromotor 40,000 rpm – 1
18. Formalin Chamber – 1 no.
19. Autoclave – 1
20. UV cabinet – 1
Page 25 of 30
ANNEXURE-V
To,
State Medical Commissioner,
Office of State Medical Commissioner,
Employees' State Insurance Corporation,
4th Floor, Panchdeep Bhavan,
Ashram Road, Ahmedabad
COMPULSORY DOCUMENTS
(Without which the offer is liable to be cancelled)
1. Tender Document Fee: Rs. _____________ DD No. ___________________ dated
______________________ (in case if it is downloaded from website)
2. EMD Value: Rs. _____________
______________________
DD
No.
___________________
dated
3. Warranty Certificate : At least for two years, submitted (Yes/No)
4. VAT/CST certificate : submitted (Yes/No)
5. Latest 2 years ITR copy and copy of PAN card.
6. Mandatory AMC/CMC for five years Certificate: Submitted (Yes/No)
7. Mandatory spare parts availability for five years Certificate: submitted (Yes/No)
8. Tender document signing on all the pages: Submitted (Yes/No)
9. Name & Address of Service Centre in the concerned city where the equipment to be
supplied: Submitted (Yes/No)
10. Authorization Certificate from the manufacture (in case if the tenderer is not the
manufacture of tendered equipment)
11. Undertaking on Rs. 100/- stamp paper (dully filled in ANNEXURE-VII)
12. Relevant catalogues & a brochure of product information.
13. Certificate of satisfactory performance of the equipments duly attested by other
existing user of the equipment.
Date:
Signature of the tenderer:____________________
Place:
Full Name: _______________________________
Designation: _____________________________
(Office seal of the tenderer)
Page 26 of 30
ANNEXURE – VI
(AUTHORIZATION CERTIFICATE)
To,
State Medical Commissioner,
Office of State Medical Commissioner,
Employees' State Insurance Corporation,
4th Floor, Panchdeep Bhavan,
Ashram Road, Ahmedabad
Dear Sir,
Authority letter against tender No_____________________________________ due
on _______ item quoted _________________________________________________
We___________________________________________________________ who are
established and reputed manufacturers of ____________________________________
having factory at _________________________________________ and hereby authorize
M/s
__________________________________________________________________
(Name and address of agent) to bid, negotiate and conclude the contract with your
institution against tender for the above goods manufactured by us.
We hereby extend our full guarantee/warranty as per Clause 'B' of special terms &
conditions of tender for the goods offered for supply against this invitation of bid from the
above firm. We also confirm that the spares and any other miscellaneous items (As
applicable) of the equipment quoted will be freely available for at least five years after
expiry of warranty/guarantee period.
Our other responsibilities include:
1. Information regarding the name of new agent, in case of change of agent.
2. __________________________________________ (Here specify in detail
manufacturer's responsibilities)
The services to be rendered by M/s _____________________________________ are as
under
1. _______________________________________________
2. _______________________________________________
(Here specify the services to be rendered by the agent)
Yours faithfully,
(Signature & Name of manufacturer)
with address and seal
NOTE: This letter of authorization should be on the letter head of the manufacturing
concern and should be signed by a person competent and having the Authorization to
issue said certificate on behalf of the manufacturing firm. The said certificate should also
bear the signature of participating tenderer as a witness.
Page 27 of 30
ANNEXURE- VII
UNDERTAKING
(On non-judicial stamp paper of Rs. 100/-)
Date of Opening:
Item No:
Name of Item:
To,
State Medical Commissioner
Office of State Medical Commissioner
Employees' State Insurance Corporation
4th Floor, Panchdeep Bhavan,
Ashram Road, Ahmedabad
Sir,
1. The undersigned certifies that I have gone through the terms and conditions
mentioned in the tender document including annexure and undertake to comply with them.
The rates quoted by me/us are valid and binding on me/us for acceptance for the period of
one year from date of opening of tender.
2. It is certified that the rates quoted are lowest quoted for any institution/Hospital in
India.
3. Earnest money deposited by me/us viz Rs. ________________ in the form
Demand Draft/Banker's Cheque of nationalized bank drawn in favour of ESIC Fund A/C
No.1 payable at Ahmedabad is attached herewith and shall remain in custody of the State
Medical Commissioner, Office of State Medical Commissioner, Employees' State
Insurance Corporation, 4th Floor, Panchdeep Bhavan, Ashram Road, Ahmedabad. As per
Sl No 3 of terms and conditions.
4.
(A) I/We give the rights to State Medical Commissioner, Office of State
Medical Commissioner, Employees' State Insurance Corporation, 4th Floor, Panchdeep
Bhavan, Ashram Road, Ahmedabad to forfeit the Security Money deposited by me/us if
any delay occur on my/agent's part or fails to supply the article at the appointed place and
time and of the desired specification.
(B) I/We undertake that I/We will be in position to provide annual
Maintenance contract and comprehensive Maintenance Contract (AMC and CMC), Spare
Parts, and consumable for 5 years after completion of guarantee/warranty period. I/We
also undertake to keep the equipment in running order throughout the year under
warranty/guarantee/AMC/CMC and in case of equipment going out of order; the fault will
be attended within 24 hours of lodging the complaint. The firm shall ensure the machine is
set right within 7 days of intimation. However the tenderer have to arrange similar
equipment as a standby at his cost and risk in case of breakdown of machine is not set in
working condition. Failing which, a penalty of 0.5% of the total cost of the equipment per
day for the period equipment remains out of order be levied on me/us.
Page 28 of 30
5. There is no vigilance/CBI case or court case pending against the firm/supplier.
Our firm/company is also not BLACK LISTED by Govt./public/Pvt agency.
6. On Inspection if any article is found not as per supply order, it shall be replaced
by me/us in time as asked for, to prevent any inconvenience at my/our own expenses.
7. I/We hereby undertake to supply the items as per specifications and directions
given in supply order within the stipulated period.
8. I/We undertake to provide guarantee/warranty as mentioned in specifications
from the date of satisfactory installation and inspection. I also undertake that I will maintain
the equipment during this period and replace the detected parts free of cost, if necessary.
9. Firm should undertake to enter in to Annual Maintenance Contract (AMC) at least
for five years after compilation of warranty and accordingly quote the rates for AMC in
the tender.
10. The taxes quoted in price bid is as per Act/Law/Rule/Regulation applicable to
the tendered equipment.
11.
We
(Name
of
firm
__________________________________________________________________) under
take that we will provide 03 (Three) preventive service on quarterly basis during the
warranty period and AMC/CMC period as offered in our tender and any number of break
down calls shall also be attended within 24 hours. I/We also agree that the payment of
AMC/CMC shall be made by me/us on quarterly basis after satisfactory preventive
services.
12. I/We understand that State Medical Commissioner, Office of State Medical
Commissioner, Employees' State Insurance Corporation, 4th Floor, Panchdeep Bhavan,
Ashram Road, Ahmedabad has the right to accept or reject any or all the tenders without
assigning any reasons(s) thereof.
13. The rate quoted in financial Bid is unconditional and valid for 1 (One) year from
date of opening of the bid.
14.
This
is
to
certify
that
my/our
company/firm
is
authorized
___________________________________________ (manufactures/dealers) of tendered
equipment (Authorization letter as per ANNEXURE-VI to be enclosed).
15. This is to certify that spare parts / accessories will be available for 5 year, after
expiry of warranty.
16. Name and address of service center in Ahmedabad & other cities of Gujarat.
NAME, SIGNATURE AND ADDRESS OF THE TENDERER WITH RUBBER STAMP
Page 29 of 30
ANNEXURE -VIII
(FINANCIAL BID)
1
2
Sl.
No.
Name of
the Hospital
Equipment
3
Brief
Description
of Goods
(with make
& model)
4
Quantity
Unit rate
inclusive
of all
expense
excluding
VAT &
other
statutory
taxes
(a)
5
6
(Price)
Total
Unit
Rate
(a+b+c)
Sale
tax/VAT
if any
(%age
&value)
(b)
Any other
statutory
taxes (if
more pl
specified
separately)
©
1
2
3
4
5
6
7
8
Gross Total :
Note:1. The rate quoted is valid for 1 (One) year from the date of opening of Bid.
2. Sales tax & other statutory taxes quoted are as per relevant Act. Rules & Regulations.
Date:
Signature of the tenderer:
Place:
Full Name:
Designation:
(Office seal of the tenderer)
Page 30 of 30
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