S p e c i a l t y R e t a i l e r s , I n c .
Specialty Retailers, Inc.
(d.b.a. Stage Stores, Inc./SSI)
This guide covers both “Brick & Mortar” purchases along with
merchandise/orders designated as “ECOMMERCE”.
(This guide does NOT cover direct to consumer- from supplier- ECOMM purchases.)
V e n d o r
C o m p l i a n c e / R o u t i n g
Last updated December 2015 (Effective February 1, 2016)
Release 0216A1
M a n u a l
Table of Contents
Message to Trading Partners
Page 3
Update Highlights
Page 4
SRI “PEP” Compliance Portal- Requirement!
Page 5
EDI
Page 6
UPC Catalog
Page 9
Terms and Conditions of Purchase
Page 10 – 12
Purchase Order Requirements
Page 13
Ticketing For ‘Brick & Mortar’ Stores
Page 15 - 17
Ticketing Requirements for ECOMM Order Portion
Page 18
Size Strip Information
Page 19
VICS Hanger Standards & Hanging Guidelines
Page 20- 21
Hanger “Sizer” Information
Page 22
Packing
Page 23
MASTER Packing Instructions
Page 25
Additional Packing Instructions
Page 26
Carton Labeling (GS1-128 Requirements)
Page 27
Transportation
Page 33
Bill of Lading
Page 38
Accounts Payable
Page 39
Shipping / Freight Violation Table
Page 42 – 47
Remittance Advice Report
Page 48
Shipping / Freight Violation Inquiry Policy
Page 49
TMS Vendor Setup/Change Form
Page 50
BOL with sample information
Page 51
Blank BOL
Page 52
Correspondence Addresses and Phone Numbers
Page 54
Import Instructions
Page 55
General Certification of Conformity Form
Page 59
US Customs Data Elements Form
Page 60
Plant and Plant Product Declaration Form
Pages 61 & 62
Addendums: A, B, C, D, E, F, G, H, I
Starting Page
63
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
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Message to Our Supplier Trading Partners:
Enclosed is our updated Vendor Compliance Manual release number 0216A1. You will notice that it has been
redesigned to provide you with an accurate, one-stop reference to Special Retailers, Inc.’s (SRI) logistical
strategy.
NOTE: THIS GUIDE will govern all merchandise shipped to a Stage Distribution Center. There will no longer be a
separate ECOMM ‘exclusive’ guide as the requirements for such merchandise are now found within THIS guide.
We encourage you to read the entire document since it has been redesigned. However, for your convenience we have
included a reference page that highlights the major changes from our previous release edition number 0715. (See page 4.)
As you know, supply-chain efficiencies are more critical than ever in satisfying customer needs and remaining
competitive. Smooth operations between the Vendor community and SRI are absolutely critical for our mutual success.
To this end, buyers do not have the authority to approve exceptions to any of the policies established in this
compliance manual. Any exceptions to policies contained in this compliance manual must be approved by the
Logistics/Vendor Compliance Department in writing prior to shipping.
We ask that you distribute copies of this document to all departments that are impacted by these specific requirements.
The Vendor Compliance manual is also available to view or download online at www.gxs.com/stage. (Look under the
section “Not a Stage Stores Supplier” located in the middle of the page.)
These revised/updated instructions are effective February 1, 2016 and supersede all previously issued instructions- both
written & verbal.
IMPORTANT: When communicating to Vendor Compliance and in order to expedite your email/inquiry, suppliers
are now REQUIRED to place the following information in the SUBJECT LINE of your email: Supplier Name, Supplier
#, Violation Code #, PO # in Question (If applicable). The purpose of this requirement is to allow us to respond to your
inquiry FASTER. (Email: [email protected])
Failure to include this information in your subject line could delay the response to your inquiry and a potential 22A
non-compliance violation assessed.
It is also important to note that suppliers have a maximum of 60 days from the non-compliance charge approval date
in order to dispute the charge. Dispute requests > 60 days from the assessment approval date are not eligible for
review. (See 22B Non-Compliance charge.)
On May 1, 2015, SRI announced the availability of a “Supplier Scorecard”. Please reference the original email on how
to access, and “Addendum H” for scorecard category breakdown.
IMPORTANT! Suppliers are required to certify that they have read & comply with the “Vendor Compliance
Requirements for Sourcing and Manufacturing Merchandise.” This document can be found at the base of the Stage
“PEP” Compliance Site located at: www.gxs.com/Stage. The supplier “Certification Form” can be found in
Addendum “I” on page 72 and MUST be completed by all suppliers. If you have not completed this form, please do so
immediately.
We sincerely appreciate your ongoing efforts to satisfy our compliance requirements. Thank you for your continued help
and support of compliance at Stage!
Kenneth J. Lettre, Vice PresidentVendor Compliance & Relations
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
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Update Highlights
This page will summarize new changes to Release 0216A1 vs. the previous release, i.e. 0715B.
Suppliers are encouraged to read this information and to have all of their Vendor Relations questions answered
BEFORE their merchandise is shipped. ([email protected])
This is not a complete list of the additions/updates. Please take the time to review the complete guide! Many
changes/updated are highlighted in yellow. FYI: SRI = “Specialty Retailers, Inc.”, d.b.a. “Stage Stores” or “SSI”
Message To Suppliers
Page 3 – Suppliers that have not completed the required “Certification Form” must do so immediately. Instructions noted at this
location.
EDI
Page 6 – Information relating to being properly EDI mapped for ECOMM Po transmissions is detailed.
Ticketing & ECOMM
Page 16: Information regarding the avoidance of specific ‘store names’ for both tickets & merchandise is detailed.
Page 17: Additional ticket placement clarification is detailed.
Page 18: Clarification on ECOMM ticketing & packaging requirements is detailed.
Size Strip
Page 19: Men’s dress shirts is clarified
Hangers
Page 21: Approved hanger suppliers is clarified/expanded
Packing Instructions
Page 23: Additional general packing instructions are detailed/clarified
Page 24: Avoidance of zip-tie use is detailed
Page 24: Additional PBS (Pack By Store) clarification is detailed including the use of a master sealed polybag
Page 26: Verbiage added regarding an ‘extreme heat’ warning for merchandise that could be adversely affected by heat
GS1-128 Label Placement
Page 27 – 29: Assorted GS1-128 label clarifications presented.
Transportation
Page 33 – 37: Major Transportation updates presented- including a new TMS process. MUST READ.
Shipping and Freight Violation Policy
Pages 42 - 47: Several Violation Codes added/clarified.
Remittance Advice Report
Pages 48: Final time this page will be detailed in the compliance guide. Supplier MUST use the compliance site to research and support
their compliance inquiries… NOT the check statement
Freight Violation Inquiries
Pages 49 - 51: Assorted updates presented that support the Transportation updates found on pages 33 - 37.
Correspondence Addresses & Phone Numbers
Please note that the Stage Corporate Offices will be moving in 1st Quarter 2016. This move will most likely require changes in mail
addresses & contact numbers. Watch your email for updated information around this time frame.
New Container Weight Verification Regulation
Page 58 & ‘Addendum J’ Page 73: Important information regarding new container weight verification regulation effective 7-1-16.
Thank you for your continued help and support of Vendor Compliance & Relations at Stage Stores!
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
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To Our Supplier Partners:
Required Registration on Stage Stores’
“PEP” Compliance Site
Stage Stores has implemented significant logistical changes with the goal of improving supply
chain efficiency and strengthening the compliance information conduit with our suppliers.
As a result, Stage Stores has a compliance Web Site that communicates to suppliers their
recently approved compliance issues.
In order to realize the benefits of this new site, Suppliers are required to visit and register on
the Stage Stores online portal, nicknamed “PEP”. (“PEP” = “Performance + Excellence =
Partnership!”)
The Stage Stores “PEP” Compliance site can be found at: www.gxs.com/stage. Suppliers
MUST register an ADMIN for this site and receive an ID & password. To start this process,
email: [email protected] along with your supplier #. (NOTE: If you are already receiving
non-compliance violation notification via email, then you are already registered on the “PEP”
Compliance Site.)
Suppliers are encouraged to generate & register a ‘generic’ email address in the form of
[email protected] format. This is an industry ‘best practice’ and
prevents potential miscommunication of compliance emails if the supplier properly monitors this
account.
Stage Stores has partnered with Bar Code Graphics to facilitate violation support
communication and also to certify that all GS1-128 bar code shipping labels meet Stage Stores
and GS1 standards.
On November 15, 2012, Stage Stores GS1-128 specifications were posted on the supplier site
to reflect our updated standards. (See www.gxs.com/stage at the bottom of page.) As a result
of this action, suppliers will be required to have their GS1-128 labels certified. Mandatory
certification will assure all suppliers’ shipping labels are correctly formatted and can be
successfully scanned at all Stage Stores distribution centers.
This ‘GS1-128 shipping label certification’ involves dimensional, format, and ISO/ANSI print
quality evaluation for all shipping locations. Barcode certification will cost the supplier $75 per
label submission. Suppliers will be responsible for submitting a GS1-128 Label from each
shipping location the supplier will be utilizing to ship merchandise to Stage Stores.
All suppliers are expected to complete their GS1-128 certification. If you require additional
information or assistance on GS1-128 certification, please email [email protected] or
call 800-662-0701 x310.
For questions regarding the Stage Vendor Compliance “PEP” Site, contact:
[email protected]
For Stage Vendor Compliance questions, contact [email protected]
Thank you for your continued help and support of Vendor Compliance &
Relations at Stage!
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
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EDI
SUPPLIERS ARE REQUIRED TO BE EDI COMPLIANT FROM THE FIRST ORDER.
Our Technology Strategy is committed to supporting the Universal Product Code (UPC), Electronic Data Interchange
(EDI), Voluntary Interindustry Commerce Standards (VICS), and the Uniform Code Council (UCC) standards. By
implementing these standards and technologies, SRI can expedite the movement of merchandise through the Supply
Chain insuring a smooth flow from trading partners to the selling floor, better management of inventories, increased sales
and enhanced customer service. SRI requires full EDI participation on all required* VICS documents for all vendors.
The amount of business that our companies transact may be affected by your ability, or inability, to partner with SRI on
EDI.
EDI Updates:
Besides the implementation of the EDI 860 PO Change, the SRI EDI Department has the following 850 document
enhancements available:
 The addition of the MSG Segments to send PO messages as needed
 Ecommerce PO designation, i.e. DC # 0601E (This will alert suppliers which PO’s are specifically ECOMM PO’s.)
When your company is properly ‘EDI mapped’ for such transactions, suppliers are then fully aware of all PO
requirements including which PO’s are ECOMM specific. If not mapped (or uncertain) suppliers are encouraged to
contact: [email protected], or call: 713-663-9756.
The EDI 210 Document (EDI Freight invoice) is also available. (This is mainly for carriers- however suppliers may also be
involved with this document.)
Suppliers remain encouraged to contact the Stage EDI Department ([email protected], or call: 713-663-9756) regarding
the EDI 860 PO change. Stage will be REQUIRING this EDI document in the ‘near future’.
SRI requires* these EDI documents:
1. 810 Invoice
2. 850 Purchase Order (including both
bulk and spreadsheet formats.)
3. 856 ASN Advanced Shipping
Notification (ASN must be accurate
and linked to GS1-128 Shipping
Container labels attached to every
carton)
4. 997 Functional Acknowledgement
5. 210 Freight Invoice
SRI supports these EDI documents:
1. 855 Purchase Order Acknowledgement – Only
for Vendors participating in a VMI program.
(Sometimes referred to as a “Reverse PO.)
2. 852 Sales/Activity Report
3. 860 PO Change (NOTE: The 860 PO change will
be implemented over the first half of 2015. SRI
requests that all suppliers support the 860. The
860 Document is not required by SRI at this
time. The 860 Document will help SRI to better
support our Supplier Partners.)
Summary of Standards
1. GXS is SRI’s only Value Added Network (VAN) for all inbound and outbound files.
2. SRI does not pay interconnect fees for users.
3. SRI must be able to access your UPC’s via the GXS catalog.
4. All new Vendors will be added using the 4010 VICS version of the EDI standard.
5. The following information is required on the 810 Invoice:

Your name and address

Your invoice number

Our Purchase Order Number

Total weight of the shipment

The freight Carrier

The exact quantity in units by style, color and size

The unit cost must match the unit cost on our purchase order

The line item total must equal the invoice total
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6. The following information is required on the 856 ASN:

Your name and address

Our Purchase Order Number

The number of cartons in your shipment by Purchase Order and shipment total

Total weight of the shipment

The freight Carrier

The exact quantity in units by style, color and size

Bill of lading number (this number must be assigned at shipment level). If the shipment is so
large that it will not fit on one truck, then you must create a unique BOL and ASN for each
truck.

Carton detail information-The UPC cannot be listed multiple times within the same carton
detail.

Carton numbers must be unique across all DC ship to locations. A carton number can only be
sent via EDI one time regardless of the ship to location.

If shipping a pre-pack and a Pack UPC is included in the ASN and Invoice file, the quantity in
the carton is the number of packs in the carton, not the total number of sellable pieces in the
carton. For example, if there are 6 pieces in your pack, and there are 4 packs in a carton, then
the quantity is 4, not 24.
If shipping via LTL (less than truckload carrier, i.e. ABF) or Parcel Carrier (i.e. UPS/Fed-Ex)
then the entire pickup at your shipping location is considered one shipment. All ASN’s
transmitted against this shipment must display the same BOL number.

When shipping via small parcel, vendors must enter the 1st tracking number of the shipment
in the REF and BM segment as the BOL number.
7. The 856 ASN must match the shipment and purchase order.
8. The requirements for 856 ASN timing have been revised to ensure we receive the ASN in a timelier
manner.




Usable EDI ASN must be sent immediately on or before the release of the shipment to the carrier.
ASN(s) must be received in our VAN by 6:00am CST on the day after the shipment is release to the
carrier.
If the ASN is received in our VAN after 6:00am CST next day, the vendor will be issued a LEVEL 1 Late
ASN violation for “ASN not received prior to 6:00am CST the day after the shipment release”.
The Chargeback amount is: < = 2 Days Late $500; if > 2 days $1000 per PO/shipment.

9. The 856 ASN must be transmitted and received prior to the arrival of the shipment. If the ASN is so
late that the product arrives at our DC prior to the ASN, the vendor will receive an additional noncompliance charge.


This requirement has not changed. The associated chargeback remains at $1000 per PO/shipment.
This is considered a Level 2 Late ASN violation “for “No ASN received at time of receipt at
Distribution Center” (16A)
10. Below are some scenarios that you should consider when determining the appropriate time to transmit
the 856 ASN.
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Vendors within 4-hrs travel zone of our distribution center in Jacksonville, TX, South Hill, VA
or Jeffersonville, OH must send an ASN transmission immediately on or before the release of
the shipment to the carrier. If the shipment is picked up in the morning and will arrive at any
of our DCs within 1-4 hours, there is a chance that the trailer may be unloaded at our facility
that same day. Every attempt should be made by our close proximity vendors to transmit the
ASN prior to or as the shipment is leaving your dock. It is the supplier’s responsibility to
provide to SRI a timely and accurate ASN.

Most shipments that leave your facility on Friday arrive at our facility over the weekend. In
this scenario please make sure the 856 ASN is sent on Friday; do NOT wait until the following
Monday to transmit.
11. Vendors must provide an accurate ship date within the DTM-11 segment of their ASN.



Vendors currently provide this information in the ASN, so the only change going forward will be that
we require the ship date to be accurate and match the “Shippers” signed date on the BOL.
The chargeback amount is $250.00 per PO/shipment for “inaccurate vendor ship date within Vendor’s
ASN data”.
12. The shipping information must be consolidated into one ASN. One BOL number on the Advance Ship
Notice transmission per PO/shipment is required.
13. Since SRI requires an accurate and timely ASN on every shipment, and since the ASN replaces the
packing slip, packing slips are not required for any shipment. This ‘no packing slips’ requirement also
includes ALL jewelry (costume & fine) and watch suppliers. Orders received with packing slips will be
considered non compliant and will be subject to a non compliance charge. (See Violation Code 21A)
14. The 810 Invoice must be sent within 24 hours of shipment pickup from vendor’s warehouse.
15. The 810 Invoice must only include merchandise line items transmitted at their actual costs. The
merchandise line items should not be reduced to compensate for new store discounts, damage or
distribution charges. No charges or allowances should be included in the 810 invoice either against line
items or the invoice total. Invoices transmitted with these additional charges and allowances will be
rejected, and subject to a non-compliance charge. (See Violation Code 07A)Whenever possible the 810
Invoice should be consolidated to facilitate processing and research.
16. All vendors must respond to the 850 Purchase Order with an accurate 997 Functional
Acknowledgement within 72 hours of receipt of the 850 Purchase Order.
17. You must be capable of retransmitting all EDI documents within 24 hours of request.
18. SRI supports the use of pre-packs to streamline the flow of distribution. There are three EDI PO
formats utilize to electronically transmit purchase orders written with packs:
1. Transmit the order in the same format as a bulk order, the basic 850 format.
 Note: The SRI buying office will forward the pack breakdown to the appropriate party
within the vendor’s company.
 The order is to be shipped based on the pack breakdown from the buying office. Failure to
do so will be considered non-compliant, and subject to non-compliance charges.
2. Transmit the number of packs, the pack UPC, and include the pack breakdown in the EDI PO.
 The vendor is required to provide the pack UPC in the ASN and EDI invoice. This requires
the use of the 850 PO format using SLN segment.
3. Transmit messages in the MGS segment of the 850 and terms in the ITD segment.
 SRI will transmit a message when the order has pre-packs on them. Example: “This order
contains pre-packs”. If there are NO pre-packs on the order, then NO message will be sent.
Payment Terms will be sent in the ITD segment of the 850.
19. Suppliers are NOT to transmit an ASN with a quantity of ‘0’ attached to a UPC. (See code 07C)
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
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Vendors will need to identify which PO format their company can best utilize to properly support the business
and avoid any potential EDI related violations or chargebacks.
Vendors who are not able to comply with SSI’s EDI requirements must consider outsourcing an EDI program.
Suppliers MUST be EDI compliant.
Shipments received without the associated EDI transaction sets for Advance Shipment Notifications (856
ASN) and Electronic Invoices (810 Invoice) will be considered non-compliant and will be subject to noncompliance charges. (See Violation Code 07A- Invoice; 16A- ASN)
Suppliers with questions on EDI, Compliance, or Traffic/Shipping requirements can find contact email
addresses on pages 40 and 41 of this manual. Have your questions answered BEFORE you ship your ordered
merchandise!
(NOTE: Complete correspondence/contact address list is found on page 54.)
UPC Catalog




SRI currently supports the GXS catalog.
SRI requires our trading partners to provide accurate, updated UPC data via the GXS Catalog.
Updated information should be sent electronically (832) to GXS a minimum of 10 days before market.
Once you have assigned size ranges and communicated your UPC’s to GXS, then size ranges cannot be
altered (S-M-L cannot be changed to 5-7-9 etc).
 Proper communication on all supplier UPC’s is critical for offset prevention.
 Your GXS catalog entry MUST reflect the actual COLOR NAME for the item- not the color #.
UPC Catalog Data Requirements
Vendor level:
Vendor Name
Vendor Account Number
Currency Indicator
Product Level:
Selection Code
Selection Code Description
Product ID (PID)
Product Desc. (Short & Long)
Image (Future)
Image Des. (Future)
Trade Name (label/brand)
Warranty
Hazardous Material Class
Point of Origin (Shipping)
Outside Resources
Uniform Code Council
VICS
GXS/Open Text
Phone #
800-543-8137
609-620-4590
800-294-2257
Fax #
937-435-7317
609-620-1201
UPC/EAN Level:
Size Code/ Desc. (Short & Long)
Color Code/Desc. (Short & Long)
Fabric Description
Country of Origin (Manufacturing)
Published Cost
Manufacturers Suggested Retail
UPC/EAN Type (pre-pack, set pack, GWP, PWP,
collateral)
Record Change/Alter Date
Discontinued Date
Cancel Date
Booking Date
Availability Date
Seasonal Availability Flag
Minimum/Maximum Order Quantity
Re-order Flag
Lead Time
Manufacturers Pack Size
Weight/Cube/Dimensions
Website address
www.uc-council.org
www.vics.org
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
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Terms and Conditions of Purchase
Ensure you have a valid purchase order prior to shipping merchandise to Specialty Retailers, Inc. (“SRI”). Valid
purchase orders are received via EDI transmission or system generated hard copy purchase orders only. This order
is subject to the terms and conditions herein stated and appearing on the original front side of the purchase order.
By accepting this order or by delivery of merchandise pursuant thereto, seller agrees to be bound thereby. No
modifications or addition shall be binding on buyer unless agreed to in writing.
1. Timing is of the essence in this contract. All goods ordered will be shipped complete NO LATER than the
“DO NOT SHIP AFTER” DATE on the front of the order. The goods should NOT BE SHIPPED before the
“DO NOT SHIP BEFORE” DATE on the front of this order. The “DO NOT SHIP BEFORE” DATE on the
front of this order is defined as the date that you, the Vendor will tender the shipment to the designated
carrier.
2. The seller guarantees that the goods shall be delivered in a single lot, said lot being made up of all of the
goods ordered herein.
3. The seller warrants and guarantees that all goods delivered pursuant to this order will comply with the
descriptions, colors, fabrics, sizes and quantities specified herein, and that all goods delivered will conform
to the sample of goods, if any, displayed by seller.
4. Buyer expressly reserves the right to cancel all or any part of this order if all of the terms and conditions
hereof are not fully complied with, including, but not limited to, the terms specifying the date of delivery,
shipment by a single lot, and quality of goods. Buyer has the right to return, at seller’s expense, all
merchandise sent which fails to comply with any of the terms and conditions specified herein. Acceptance
of all or any part of the goods or payment of all or any part of the purchase price shall in no way bind buyer
to accept future deliveries on any order or constitute a waiver of any right buyer might have with respect to
seller’s failure to deliver goods on a specified date or otherwise fail to comply with the terms and conditions
of this order. The remedies provided for buyer in this paragraph, shall be in addition to and cumulative of
the remedies buyer may be afforded either by law or equity.
5. Not withstanding any agreement to pay freight, express, or other transportation charge, the risk of loss or
damage to goods in transit shall be borne by the seller until the goods have been actually received by and
accepted by buyer.
6. By signing a copy of this order or making any deliveries of the merchandise specified herein, vendor
warrants and represents that it has the right to sell the merchandise purchased hereunder and agrees to
indemnify, defend, and save the purchaser harmless from and against any and all suits, actions, claims or
demands that may be brought against purchaser, and from and against all liability, loss, damages, costs and
expenses, including attorney’s fees, incurred by purchaser by reason thereof, on the ground that the
purchase or sale of any of the merchandise covered by this order constitutes unfair competition or
infringement of patent, copyright or trade mark or an invasion of the rights of any person or corporation,
and vendor further agrees at its own cost and expense to defend, upon the request of purchaser, any such
suits, actions, claims and demands.
7. Vendor warrants that the merchandise covered by this order is fit and safe for consumer use, and acceptance
of the order shall constitute agreement upon vendor’s part to indemnify, defend, and hold the purchaser
harmless from all claims, suits, actions, liability, loss, damage and expenses (including attorney’s fees)
incurred or sustained by or bought against purchaser by reason of any breach of such warranty including,
but not limited to, any of the foregoing based upon or alleging any design defect, manufacturing defect,
marketing defect, strict liability in tort and/or failure to provide an adequate warning. Vendor agrees that if
any of the merchandise covered by this order when examined or tested by purchaser after delivery shall be
found defective, at purchaser’s request, vendor will accept return thereof for full credit to purchaser and
make full refund thereof to purchaser, including payment of all transportation charges. Vendor agrees that
any merchandise returned to Vendor by the purchaser as a result of having been found to be defective for
any reason is not to be repaired and returned to purchaser unless specifically requested to be repaired and
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
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8.
9.
10.
11.
returned by the purchaser on the Return to Vendor document accompanying the merchandise. Acceptance
of all or any part of the merchandise shall not be deemed to be a waiver of purchaser’s right to cancel or
return all or any part thereof because of failure to conform to order or by reason of defects, latent or patent
or for breach of warranty or to make any claim for damages, including manufacturing cost and loss of
profits or for special damages occasioned the purchaser. Such rights shall be in addition to any other
remedies provided by law. All obligations of the vendor under this agreement shall survive acceptance of
the merchandise and payment therefore by purchaser.
Vendor represents and warrants that the merchandise covered by the order has been manufactured and
labeled in accordance with the requirements of all applicable Federal, State and Municipal laws, rules and
regulations, including but not limited to the Fair Labor Standards Act, the Wool Products Labeling Act, the
Fur Products Labeling Act, the Textile Fiber Products Identification Act, the Flammable Fabrics Act and the
Federal Hazardous Substance Labeling Act as any of the foregoing may be amended, modified,
supplemented and/or recodified. Vendor’s invoice shall bear the separate guarantees provided for under
any of such acts or shall contain the appropriate statement that a continuing guarantee has been filed in
accordance with such acts and applicable rules and regulations of the Federal Trade Commission and other
Government agencies with jurisdiction in the premises. Further, vendor represents and warrants that the
merchandise covered by the order has been manufactured in compliance with all applicable foreign laws,
rules and regulations relating to child labor practices. Vendor further certifies that the merchandise covered
by this order has been produced in compliance with all the applicable requirements of Sections 6, 7, and 12
of the Fair Labor Standards Act of 1938, as amended, and of regulations and orders of the Administrator of
the Wage and Hour Division issued under Section 14 thereof. Vendor shall ensure that all of its factories,
contractors and subcontractors are in compliance with all such U.S. and foreign laws. Vendor agrees to
indemnify and hold purchaser harmless from and against any and all suits, actions, claims, demands,
penalties, fines, charges, expenses, fees (including reasonable attorney’s fees) arising out of Vendor’s
violation of such U.S. and foreign laws.
Vendor represents and warrants that the merchandise covered herein conforms to all applicable federal and
state product safety laws, requirements, rules and standards and agrees at the time of delivery to deliver an
electronic certification to such effect in the terms specified by law or by the Buyer/SRI. Vendor agrees to
indemnify and hold Buyer/SRI harmless from and against any and all costs, losses, damages, suits, claims,
demands, penalties, fines, and charges, including attorneys’ fees, arising out of Vendor’s violations of such
laws. SRI/Buyer reserves the right to refuse goods or require Vendor to take goods back which fail to meet
any of the aforementioned requirements.
Vendor will provide Specialty Retailers, Inc. (“SRI”) with a Certificate of Insurance evidencing Commercial
General Liability coverage, specifically including Product Liability coverage, with limits of not less than One
Million Dollars ($1,000,000.00) per occurrence and naming Specialty Retailers, Inc. (“SRI”) and its
subsidiaries and affiliated companies as additional named insured, with thirty days written notice to SRI of
any material modifications or cancellation.
Specialty Retailers, Inc. (“SRI”) reserves the right to assess Vendor an appropriate NON-COMPLIANCE
charge for any violation of packing, shipping and routing instructions which are detailed in the Compliance
Manual. Obtain a copy of the Specialty Retailers, Inc. (“SRI”) Vendor Compliance Manual on line by
visiting www.gxs.com/stage. The compliance manual is available to view or download by clicking on the
detailed link located in the middle of the home page.
12. In the event that more than one division of SRI orders goods from seller during any twelve-month
period, seller shall charge each division the lowest price and provide the most favorable terms negotiated
by a division of SRI during such twelve-month period. This provision shall apply retroactively and shall
supersede any purchase order price or terms agreed to between the parties. In the event that SRI has
already paid any amounts to seller, seller shall refund SRI any overpayment amount that accrues
pursuant to this provision by check or wire transfer within ten days of written notice by SRI.
13. Defective Allowance. If the Vendor Support Agreement executed by Buyer and Vendor provides for a
“Defective Allowance”, then Seller will not be required to accept returns of Seller’s products which
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
11
have been returned to Stage Stores by its individual customers and to provide refunds to Stage Stores for
such products due to isolated instances of: products damaged during shipping, nonconforming products
or defective products. This Defective Allowance does not, however, in any way reduce, negate or
impair Vendor’s obligations under the remainder of these Terms and Conditions of Purchase if any of
the following circumstance apply which are referred to in the Vendor Agreement as “gross product
defects”: the defect in, damage to, or nonconformity of the product is not limited to a few units of the
applicable product or the product is subject to a consumer product or safety recall, fails to comply with
applicable law, or is the subject of an infringement claim.
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Purchase Order Requirements
Make sure your Purchase Order is valid:
It is important to ensure that the purchase order is valid prior to shipping merchandise to SSI. An EDI document (#850
Buyer/System generated or #855 Vendor generated) or a computer/system-generated hard copy qualifies as a valid Order.
Email, telephone orders, verbal commitments, handwritten orders, or worksheets are not valid purchase orders and will
not be honored.
If unable to fulfill purchase orders as intended, substitutions, quantity changes, and ship date changes must be approved
by the buyer. You must request a system generated P.O. electronically transmitted or a dated system screen print
reflecting the date change and/or changes have indeed been implemented and approved. A verbal approval is not
acceptable. An approved systematically generated and dated revised PO MUST be obtained and in your possession prior
to shipping the adjusted PO or the P.O. as written at the time of PO shipment will be subject to compliance violations.
All Purchase Orders must be shipped complete:
Ship all purchase orders complete. If that cannot be accomplished, you must contact the buying office for
approval to short ship. Subsequent shipments against the same purchase order will be considered split
shipments and should be shipped pre-paid at the vendors’ expense. A non-compliance charge will be assessed
for the full cost of freight plus handling on the second or subsequent shipment against the same purchase
order from the same shipping location that is shipped freight collect. (See Violation Code 12E)
All Purchase Orders must be shipped within the order windows:
All goods ordered will be shipped complete in accordance with the dates on the purchase order. The “do not
ship before date” on the purchase order is the first day that you are authorized to tender the goods to the
designated carrier. The “do not ship after” date is the last date that that you are authorized to tender the
goods to the designated carrier. Shipping prior to the “do not ship before date” or shipping after the “do not
ship after date” will result in a non-compliance charge, and possible return of goods at the vendor’s expense.
(See Violation Code 01A or 01B)
All Purchase Orders must be shipped as written:
Substitutions, quantity changes, or ship date changes must be obtained from the buyer in writing in the form
of an updated valid purchase order/revision. A verbal approval or confirmation is never sufficient. Please
see the section above titled “Make sure your Purchase Order is valid” for further information. Where a
supplier overships or ships unordered merchandise, SRI will keep at no charge. (See non-compliance code #
10)
All Purchase Orders must be shipped to the distribution center designated on Purchase Order Detail:
Please reference “ship to” field located in the N1 ST segment of EDI purchase order. Purchase orders shipped
to wrong DC will be subject to non-compliance charges that could include up to the full cost of freight plus
handling and any transportation cost associated with forwarding the shipment to the correct DC. (See Violation
Codes 12R or 12S)
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Merchandise subject to return:
Failure to comply with any of the policies could result in non-compliance charges of full freight cost plus a
handling fee of 15% of the cost of the merchandise: (See Violation Code 23 and 25)
 SRI will inform the Vendor of the Purchase Order number involved and request a return
authorization.
 The Vendor has 5 days to provide the RA # and return address. After that time period has
elapsed, a storage fee of $350 per day will be charged to the vendor. (See Violation Code 23)
 Shipments weighing 200 pounds or less will be returned to the vendor via small parcel carrier
prepaid (at the vendor’s expense).
 Shipments weighing over 200 pounds will be returned to the vendor via the designated
inbound freight carrier prepaid.
 Any return shipment refused by vendor will be abandoned to the carrier for salvage. We will
not be responsible for payment on these goods.
 Within 48 hours, vendors are responsible for filing claims with the carrier when a return
shipment is delivered with carrier shortages or damages.
 All return inquiries or disputes must include a copy of the remittance advice report.
 Timeliness is IMPORTANT as Stage Stores will not review any return claim inquiries or
disputes over 6 months old.
New Store discount and payment terms:
All orders for merchandise shipments to new stores, prior to their opening date and up to 30 days thereafter,
are considered New Store orders and are held to New Store standard terms and discounts. New Store
discounts mitigate advertising and operational expenses in the new store markets. New Store orders are paid
90 days after receipt of goods and are assessed a 10% standard discount in addition to all other applicable
terms, discounts and allowances offered by vendor. These terms are noted in the SRI new vendor setup form
and deductions are assessed and reflected on the vendor’s remittance advice report. Any deviations from
these standard terms require SRI GMM approval.
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
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Ticketing: For Brick & Mortar (B&M) Stores ONLY
SRI requires all merchandise to be “Pre-Ticketed” upon receipt.
The following accurate information is required on the applied tickets. All of the required information is found
on your approved purchase order. The applied tickets MUST ALWAYS match the information that is written
on the approved Purchase Order itself.
1.
Department number. Shoes are excluded from this requirement. (NOTE: Hanging shoes MUST contain this
INFO.)
2. Class number. Shoes are excluded from this requirement NOTE: Hanging shoes MUST contain this INFO.)
3. Vendor Product/Style Number (VPN)
4. Retail amount. Shoes are excluded from this requirement (NOTE: Hanging shoes MUST contain this INFO.)
5. Size- if applicable
6. Color Name- if applicable (Do NOT use abbreviations- spell entire color name.)
7. Supplier’s “electronic UPC catalog” MUST reflect color “NAME” & not color #.
8. UPC printed on ticket must be scannable with human readable data that complies with the industry standard
(must match catalog)
9. SRI retail must appear in Zone 6 (VICS standards) bottom of the standard UPC ticket.
10. Do NOT place any store name on the ticket, i.e. The store names Bealls, Goody’s, Palais Royal, Peebles, or
Stage must NEVER appear on the applied ticket.
11. Place only 1 properly formatted/located/priced ticket on each garment.
12. Supplier’s wishing to use a ‘size strip ticket’, i.e. a ticket built-in to a size strip, MUST obtain approval from
[email protected] PRIOR to application.
Vendors who utilize MSRP format tickets, requirements are as follows:
1. Size- if applicable
2. UPC printed on the ticket must be scannable with human readable data that complies with the
industry standard (must match catalog)
3. MSRP retail- and must appear in Zone 7 (below perforation) leaving a blank Zone 6.
4. MSRP wording must be present on ticket to qualify as MSRP format ticket. Other variations such
as “Suggested Manufacturer Retail” are also allowable
Suppliers are not to use MSRP-type verbiage with a Y.E.S. price point. A Y.E.S. price point is defined as a PO
designated retail price that ends with .98. (See 13B violation). Suppliers with a Y.E.S. price point must follow
non- MSRP ticketing requirements.
If you are unable to comply with the above requirements, you can use any outside resource to print the tickets
for you. It MUST be stated, however, that the supplier- not the ticket producing company- remains
responsible for the final ticket that is applied to the merchandise. For your convenience, below we have listed
some contacts for outside ticketing companies:




Barcodes West (800) 688-2633 or
[email protected]
FineLine (800) 500-8687
Rapid Tag & Label (877) Get-Tags
AccuGraphix (800) 872-9977
www.bar-code.com



Data2 (Jewelry tickets) (800) 227-2121 ext
421
Sourcing Solutions 201-244-8817
www.ss-intl.com
PAX Tag & Label, Inc. (800) 729-8247
www.paxtag.com
When ordering tickets from any of the above sources, you must specify that they are for SSI, to ensure they print the ticket in the proper
format, and avoid non-compliance charges. (See Violation Code 13C, 13H)
The bottom-line: The merchandise information as stated on the final approved Purchase Order MUST be what the applied ticket
reflects. This includes the proper retail & product UPC #.
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15
Ticket Examples
Do NOT place any store name on the ticket, i.e. The store names Bealls, Goody’s, Palais Royal, Peebles,
or Stage must NEVER appear on the applied ticket or the merchandise itself. (See 13G violation.)
This is an example of a
ticket format that meets
all of our requirements;
this format can be used
as a hangtag or a gum
label, excluding shoes.
DPT 0722
This is an example of a
ticket format that you can
use in conjunction with an
existing vendor hangtag
that does not include our
retail pricing.
Jewelry “Rat-Tail” tag
CL 0844
VPN
Tickets For E-Commerce
ONLY Merchandise:
See page 18
2135
Color: White
Size: M
This is
ZONE 6 of
the UPC
ticket.
$25.00
NOTE:
Tops with “Rolled Sleeves” may
place tag in the NECK.
Example A



Gum retail price ticket should not be placed directly on merchandise. They can be affixed to product packaging or
hangtag. Do NOT cover any portion of the UPC bar code with such a sticker.
Additional tickets should not cover the UPC barcode, or any other required information.
Random ticket errors found within a style on a shipment will result in a vendor compliance charge of $.50 cents for
every piece within that problem style. This charge covers the expense to audit every unit within that style and fix the
tickets that contain errors. (See Violation Code #’s 13A – 13I, 14B, and 14E.)

For PRIVATE LABEL/BRAND merchandise- with the labels: “Hannah”, Signature Studio- Missy” & “Valerie
Stevens”, “GROUP NAME” must be stated on the ticket- between the UPC & Color/Size & above the retail price.
NOTE: It is important to note that SRI does not dictate a specific shoe box ticket/label. However, whatever information detailed on
the shoebox, MUST include the following:
1. Scannable UPC
2. Vendor Product/Style Number (VPN)
3. Style Name
4. Color Name
5. Size
6. Retail price is NOT required on boxed shoe merchandise.
7. Hanging shoes (including sandals) MUST be ticketed with INFO as shown in above “Example A”. Such ticket MUST
be visible to the consumer.
IMPORTANT: For suppliers of “Watches- Dept 1468”, “Costume Jewelry- Dept 1473” and “Fine Jewelry- Dept 1496”, see
ADDENDUM “D” on page 64 for REQUIRED EAS tagging instructions.
Ticket placement guidelines: SRI appreciates your effort to provide Floor Ready Merchandise for distribution to our stores,
merchandise must be shipped on hanger or flat packed merchandise must have a size strip. As a generic statement, all hanging
merchandise is to be tagged at the bottom of the left sleeve- unless detailed differently below or if such a placement could cause
product damage. (In such cases, contact Vendor Compliance for ticketing direction PRIOR to shipping.) As you apply tickets to
merchandise destined for SSI, please follow the following placement guidelines:
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
16
Group
Women’s
and Girls
Apparel
Men’s
and Boys
Apparel
Infants /
Toddlers
2T-7
2
Boxed
Products
Accessories,
Home,
Hanging
Shoes
Category
Gifts
Bottom of individual display box or bottom of merchandise if
not packaged in individual display box.
Wallets
Gloves
Scarves
Ties
Belts
Handbags
Must be sewn in or loop attached/through zipper loop
Inside cuff, in seam
Through manufacturer’s label
Through manufacturer’s label on backside of tie
Inside belt under belt buckle
Attach ticket securely to handbag handle or shoulder strap w/
plastic secura-loop
Must be 100% properly ticketed (per pages 15/16) unless prior
WRITTEN permission received from compliance office
Must be 100% properly ticketed (per pages 15/16) unless prior
WRITTEN permission received from compliance office
Home Merchandise (Also see Addendum “G”)
Hanging Shoes/Sandals/Infant Boxed Shoes
Vendor
Joker Tag
Placement
Ticket Location
Dresses, Coats/ Outerwear/ Sets, Jacket/Bolero
Bottom of left sleeve at the seam
Hanging Tops/Shirts/Vests/Sleepwear
Bottom of left sleeve at the seam
Packaged/Folded Tops **
Through manufacturer’s label at neck
Folded fleece tops/Hoody’s
Through manufacturer’s label at neck
FOLDED Loungewear/Sleepwear **
Through manufacturer’s label at neck
Sweaters/Shrug (Hanging & Folded)/Poncho’s
Through manufacturer’s label at neck
Sweater Vests/Dresses
Through left sleeve or arm-pit if no sleeve
Knit Turtle Necks
Through manufacturer’s label at neck
Bottoms/Pants (Hanging & Folded)
On the waistband at the side seam- wearers left
Swimwear
Through underarm seam at the left side or care label
Denim Jeans (Folded)
On the back side of the waistband
Intimate Apparel
Through care label/tag
** Heat Seal Labels – Wearer’s left at neck seam – Fold or packed tops ONLY
** Rolled Sleeves can also be placed in the NECK
Hanging Coats/Outerwear/Suit/Jacket &
Bottom of left sleeve at the seam
Men’s Hanging Vest
(On suits- sewn on left sleeve tag acceptable)
Hanging Tops/Shirts & Robes/Pajama Set
Bottom of left sleeve at the seam
Packaged Dress Shirts
Inside the placket at the 5th placket button
Folded Tops, No placket **
Through care label in the neckline
Folded fleece tops/Hoody’s
Through manufacturer’s label at neck
Folded Tops, with placket **
Inside placket near 2nd button
Sweaters (Hanging & Folded)
Through manufacturer’s label at neck
Pants/Bottoms (Hanging & Folded)
On the waistband at the side seam- wearers left.
Ties
Through manufacturer’s label on back of tie
Hats/Headwear
At the back of the head
Denim Jeans (Folded)
On the back side of the waistband
** Heat Seal Labels – Wearer’s left at neck seam – Fold or packed Tops ONLY
Hanging Tops/ Toddler Sets
Bottom of left sleeve at the seam
Folded Tops
Manufacturer label at neck
Hanging & Folded Bottoms
On the waistband at the side seam- wearers left
Suits/Jackets
Pants/Slacks
At the bottom of left sleeve
On the waistband at the left seam or the left rear pocket
The above is not an ‘all-inclusive’ ticket placement list. Merchandise not specifically addressed by the above list is defined by the
buying your SRI buying group. In all cases, the applied ticket must be clearly/easily visible to the consumer. If you have specific
questions on your product, request clarification from [email protected] BEFORE shipping.
Generic ROLLED Sleeve Comment: Tops with “Rolled Sleeves” may have their tag placed in the neck.
Generic FOLDED Pant Statement: The ticket on a folded pant must be visible to the consumer, i.e. ‘not hidden’.
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
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Ticketing & Packing: For the ECOMMERCE PO’s/Merchandise
Do you know if your order is designated for ECOMM? Be EDI mapped! See page 6.













Ticket, Pack, and Ship the ordered ECOMMERCE order portion merchandise as stated/required
by the PO itself. ECOMM PO’s are detailed a BULK SOLID PO’s.
The ticket applied to ECOMMERCE designated merchandise ‘may’ be the same as the ticket
applied to the B & M order. However, if the supplier has the ability to make different tickets, the
tickets for the ECOMMERCE orders requires simply the UPC bar code, the UPC human
readable #, item style #, and the item size (if applicable). Notice that the Dept/Class # INFO and
retail price is NOT required for ECOMMERCE PO’s.
NO HANGERS are to be applied on ECOMMERCE merchandise… unless such hangers are
REQUIRED for the proper storage of such merchandise, i.e. BLAZERS.
Suppliers must continue to follow all EDI requirements.
Size Strips are not required on ECOMMERCE merchandise. If ECOMM items arrive with size
strips, SRI will accept without penalty as long as the strip/garment size match.
It is important to note that SRI understands that due to the low # of units ordered on ECOMM
PO’s, chances are the minimum average weight/carton of 5 pounds may not be met. Suppliers
are encouraged to MASTER PACK where/when possible. See page 25 for additional details on
how to MASTER PACK… as this option may indeed save your company significant shipping
$’s even on smaller non-ECOMMERCE PO’s.
If the ECOMMERCE PO still does not meet this 5 pound average weight/carton, the CODE 37
violation for < 5 pound cartons will NOT be assessed when the buyer has properly identified
that specific PO as ECOMMERCE when generating that PO.
Ship only the ordered merchandise. Do NOT substitute styles or quantities unless the PO itself
has been adjusted to reflect any/all discussed/agreed changes. (NOTE: Suppliers are encouraged
to become compatible with the EDI 860 Document. See page 6.)
For merchandise not designed to be sold within the same carton the merchandise is shipped
within, i.e. clothing, each item is to be placed in it’s own clear sealed POLY BAG. Each POLY
BAG is to have a UPC sticker clearly placed on the outside & in the center of the item’s poly
bag. This UPC sticker will be the SAME UPC # as the garment & ticket found within the POLY
BAG. Min Size for UPC Sticker: 1” x 1”.
Tickets on SRI Private Label merchandise MUST contain GROUP NAME. See page 16.
IMPORTANT:
It is the expectation that the ECOMMERCE portion of the order is to be shipped in
‘eaches’ with each item in an individual polybag marked with the proper exterior
UPC. However, in all cases, suppliers are to follow the instructions detailed on the
order itself.
Be certain to have any/all questions answered PRIOR to shipping this and any Stage
Stores order by contacting Vendor Compliance at:
[email protected]
Suppliers are to print a “SUFFOCATION” WARNING on the polybag’s exterior
using the instructions found in ADDENDUM “A” on page 63 of this guide. NOTE:
Slightly updated instructions for this requirement have been added. (See 21E
violation.)
It is important to state that the ‘more’ the merchandise is received in an ‘ECOMMERCE compliant/saleable state’, the
quicker the ordered merchandise will be available for sale on line… i.e. our shared goal!
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
18
Clear size strips placement guidelines:
Group
Category
SIZE Strip Location
Clear Size
Strips
Packaged/Folded Tops
Must be long enough to wrap around center fold of
merchandise
Upper section of the leg facing out
Pants/Bottoms
IMPORTANT:
Clear Size Strips are REQUIRED on all flat packed apparel see pictures below. Size “Dots” are never acceptable. If
you have a size “strip” that does not conform to these listed requirements, suppliers are to discuss/receive prior
approval PRIOR to shipping.
Exception to size strip requirement: “Weighted Sweaters” & Flannel items.
NOTE: If your company believes the use of a size strip will cause potential damage to the garment, contact
[email protected] with specifics.
NOTE: The size of the strip MUST be in proportion to the merchandise it’s attached to.
If you utilize a size strip as the product’s ticket, contact Vendor Compliance for direction.
NOTE: Folded MENS dress shirts do not require a size strip… although it is encouraged.
The size strip for items with sizes unique to the merchandise, i.e. Petite Small (PS), 18W, etc., must so state.
Back view
Front view
Size strip placed
center over edge
of fold ½ inches
from right side
Denim Jeans ticket is shown on the
right back of pants so that it is
readily visible when folded
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
19
VICS Hanger Standards and Hanging Guidelines
As a reminder, in Spring 2012, Stage Stores adopted the new VICS black hanger guidelines for all merchandise arriving in
the stores.
The following merchandise must be shipped on hangers:
 Any product that the Buyer requests to be put on hangers. (Purchase Order will reflect this hanger


requirement.)
Hangers must be on merchandise, per hanging guidelines.
Hangers must never be loose or seeded in cartons.
All Hangers must meet the following specifications:
 VICS approved- purchased from one of the below listed approved hanger suppliers (page 21)
 Black with matte finish
 Swivel metal hook
 Effective 7-1-14, Suppliers MUST use “Crown/Cap sizers” on their hangers. NOTE: The proper “sizer”



must be used on the proper size garment, i.e. a “small” sizer on a “small” garment, etc.
NOTE: ‘Donut’ sizers are NOT acceptable.
Crown/Cap sizers must be applied on the hanger, i.e. must not arrive loose on the hanger.
The physical size of the hanger should be appropriate for the garment, below are the SRI suggested hanger
sizes outlined by department:
Department
Infants/
Toddlers
10” or 12 “ Top Hanger
8” or 10” Bottom Hanger
Children’s/
Junior’s
15”, 17”, or 19” Top Hanger
12” or 14” Bottom Hanger
Women’s
15”, 17”, or 19” Top Hanger
12” or 14” Bottom Hanger
Men’s
15”, 17”, or 19” Top Hanger
12” or 14” Bottom Hanger
TOP HANGER
Color: black with matte finish
Wire hook
10, 12, 15, 17 and 19 inch
TOP HANGER
Additional Option
VICS Approved
Collapsible Hook
Available via Sourcing Solutions Intl
BOTTOM HANGER
Color: black with matte finish
Wire hook
8, 10, 12 and 14 inch
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
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Hanging Guidelines:
 Hangers should always be positioned with open end to
the left.
 SRI prefers that suppliers not use “hanger strings”
looped/utilized over the hangers as they can interfere with
sortation. However, SRI understands that such use is
sometimes needed. If you have an option, use non-slip
foam cover on hanger to prevent slipping if needed.
 All items should be buttoned, buckled, zipped, or
snapped.
 Product should be steamed and wrinkle free (See
violation code # 21B)
Approved Hanger Vendors- ADVISE Hanger Supplier Hanger Order is for Stage Stores
 Mainetti Group USA (800) 462-3843
 Uniplast Industries (800) 225-0058
 Braiform Hangers NC (800) 738-7396; (CA) (800)283-0010; (NY) 800-426-4372
 GOH International 732-299-6606



Sourcing Solutions (201)244-8817, www.ss-intl.com
Terpac Plastic International, Inc. Steve Bernstein (917) 593-2210
Visconti Garment Hangers, 866-484-6012, [email protected] , www.viscontihangers.com
NOTE: Will allow the purchase & use of RECYCLE (re-use) hangers. SRI has a preferred supplier of
recycled hangers:
 JDM Sorting 732-750-1612 www.JDMsorting.com [email protected]
Suppliers that do purchase recycled hangers must contact [email protected] along with
their supplier # to notify SRI that you will be utilizing recycled hangers.
NOTE: The use of C-Beam type hangers is acceptable from the above approved suppliers as long as they
remain within the above listed hanger size guidelines.
Exceptions to the black hanger policy:
The following categories are exempt from the Black Hanger Requirement- however, if the merchant desires the
product ‘on hangers’, suppliers MUST use appropriate hanger for the merchandise. These categories include:
 Men's & Women's Suits
 Coats/Heavy Outerwear: 3320 HD Hanger
 Infants
 Toddlers/Girls-Boys (2T-8)
 Intimate Apparel
 Weighted Sweaters
NOTE: Hanger SIZERS are still required for the above categories where applicable.
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
21
Hanger SIZER Guidelines:
Effective 7-1-14, Suppliers are REQUIRED to place CROWN/CAP SIZERS on each hanger where the merchant
requires the merchandise to be on hangers.
Below is a sample of the Stage Stores required SIZER.
 This is a “Crown” sizer.
 Effective: 7-1-14
 NOTE: Black background, white text
 Supplier MUST place the correct sizer on the correct size, i.e. Small on Small, etc. See 18B noncompliance charge.
 The sizer must arrived “LOCKED” on the top of the hanger- not loose.
 If garment has an inseam, i.e. size 38 x 30, then your sizer must reflect BOTH the waist and
inseam. (See new compliance code: 18C)
 Petite merchandise MUST contain a sizer that states as such, i.e. size “Petite Small” = “PS” and
not simply “Small”.
 “Plus Sized” merchandise MUST contain a sizer that states as such, i.e. “14W” or “14 Woman”.
Packing Instructions
The goal in our Distribution Center is to take advantage of all available technology to enhance our efficiencies
and improve upon our management of the supply chain. Our current methodology handles both cross-dock
and bulk orders. At SRI, cross-dock means your shipment is packed by store, 100% accurate, received 100%
Floor Ready, is accompanied by a carton level ASN, and moves quickly through our Distribution Center
without any merchandise handling.
All merchandise requiring redistribution handling (Bulk Orders) will be subject to a 2% Distribution
Allowance. The Distribution Allowance will be automatically deducted from every invoice by Accounts
Payable.
SRI supports three types of Purchase orders:
 Bulk no pre-packs
 Bulk with pre-packs
 Pack by store
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
22
Note- if unsure of order type, please contact the appropriate buying office. The supplier MUST pack the ordered
merchandise per the requirements stated on the purchase order itself.
All shipping cartons must be in accordance with the following carton size and weight requirements:
Minimum: Weight 5 pounds, Length: 9” - Width 6” - Height: 4”
Maximum: Weight 50 pounds, Length: 36” –Width: 22” – Height: 24” – carton must not be more then
130” in length and girth
Additional general packing instructions:
 Cartons MUST be sealed completely so that none arrive opened/unsealed. SRI understands that some



issues cannot be avoided, however the supplier must take reasonable care to ensure their cartons remain
sealed. (See new violation Code 21H)
NOTE: Both PBS & non-hanger BULK orders, suppliers are also required to utilize SEALED ‘master’
polybags to cover their merchandise to PREVENT damaged/soiled merchandise while in transit. Do not
use ‘scotch-brand’ 1” wide tape or staples to seal polybags. This charge was first announced on 7-1-15 to
be live on 2-1-16. Boxed Home Excluded. (See 21D violation)
Merchandise meant to be sold and/or shipped with additional accessories/jewelry must be packed in such
a fashion as to prevent such additional items from being entangled with other shipped merchandise. (See
21B violation)
Hanger hooks MUST BE exposed and not sealed within the polybag. (See 17H violation). This
requirement applies to all types of shipments, i.e. BULK, Prepack, and PBS.
Packing instructions for Bulk Pack Orders (no prepack):
 A carton can only contain one UPC. A UPC is defined as one style, one color, and one size. Do not





bundle contents of carton.
Fragile shipments must contain “Re-shippable Inner-packs”. These re-shippable inner-packs must use
corrugated packing materials of at least 225# and a container that will prevent product movement and
breakage once it is removed from the Master Carton. This is necessary in order to reship independently
to a specific store without incurring any damage. There will be a charge to the vendor for the full product
amount for any damages that occur to the inner pieces.
Do not combine or mix Purchase Orders or Department Numbers in the same carton (authorized vendors
excluded).
Cover each garment with a clear, dry cleaning style plastic (1 mil) bag, to prevent wrinkling or soiling.
Bag must be sealed at bottom. (Phrase ‘if hanging’ removed.) NOTE: This requirement also applies to any
merchandise that could benefit from the application of a cover where the merchandise could reasonably
be ‘damaged’ without such a cover. (See Violation Code 21D)
All sets and coordinates with two items hung on interlaced hangers with one UPC must be packaged
together, top/bottom on same hanger or bundled in a clear poly bag.
All related separates ordered as a set, must be sent in the same shipment with the same Bill of Lading and
arrive on the same trailer/container.
BULK: Example
of One color,
One Style, One
Size in a carton
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
23
Packing instructions for Bulk Pack Orders (with prepack):
 A carton can only contain a unique pre-pack size run per the actual purchase order. Cartons can contain










as many of the unique style/color pre-pack size run that will fit into a carton without exceeding carton
dimensions/weight.
Cartons shipped must be marked with the pre-pack detail/breakout printed on the shipping labels.
Cover the BULK prepack with a clear, dry cleaning style plastic (1 mil) bag, to prevent wrinkling or
soiling. Bag must be sealed at bottom. (NOTE: Phrase ‘if hanging’ removed.) (See Violation Code 21D)
All "Pre-Pack" orders must be packed as ordered. Broken packs are not acceptable.
NEVER combine multiple Purchase Orders in the same carton.
All sets and coordinates with two items hung on interlaced hangers with one UPC must be packaged
together, top/bottom on same hanger or bundled in a clear poly bag.
Bags must be sealed at bottom.
All related separates ordered as a set, must be sent in the same shipment with the same Bill of Lading and
arrive on the same trailer/container.
Pre-packs must be packaged in poly-bag and bundled as one unit (bundle hangers with string, twine, or
rubber bands). Do NOT use ZIP-TIES. Bra hangers are exempt from this bundling requirement.
Alternate top and bottom carton placement approximately every 6 hangers to eliminate excess bulk,
maximize cube, and prevent shifting.
Suppliers that can support PACK UPC’s must place a pack UPC sticker on the exterior of that pack. See
13D violation.
Bulk Pack
Orders:
Example of One
color, One Style,
Multiple Sizes in
a pack
Packing instructions for Pack by Store Orders: (PBS)
 A carton/poly bag can contain more than one UPC- per the actual Purchase Order.
 NEVER combine or mix multiple Purchase Orders in the same carton.
 All sets, including related separates ordered as a set, must be packaged together with top/bottom on same


hanger or bundled in a clear poly bag.
Master polybags on PBS orders MUST be sealed. Individual internal polybags do NOT need to be sealed.
It is the INTENTION of PBS to have as much merchandise meant for 1 store packed within a single carton.
Example of Pack
by Store:
You can pack
multiple UPC’s in
one carton or poly
bag going to the
same store
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
and/or Store
010
24
Master Packs:
In the event that your cartons do not meet our minimum size dimensions and/or weight requirements, you should
package multiple styles for one purchase order in one carton. To master pack, please follow the steps below (This applies
to all orders shipped in masterpacks regardless of size):
 Where appropriate, master packing must be done with poly bags. (Internal cardboard cartons ‘may’ be
used when needed to secure the integrity of the internal shipped merchandise.)
 Poly bag must be separate for each style, color, and size or for a specific store for Pack by Store.
 Each polybag must support- without tearing or bursting- the merchandise packed within. See 21H
violation.
 Each poly bag must include a GS1-128 shipping container label attached to the outside of the polybag.
Do NOT place a GS1-128 on the outside of the master carton. (FYI- The ‘master carton’ is the carton than
contains all the individual master packs.) Create a carton label with the required information (ship to,
ship from, PO#, and dept #) exclude the GS1-128 barcode and place on the outside of the master carton.
 Never use a GS1-128 label as the mechanism to ‘seal’ a polybag.
 Write or attach a label that states, “Master pack” on the outside of the master carton on or adjacent to the
ship to and from label. (See non-compliance CODES 03I & 03J)
 Cartons received outside of minimum size requirements and not master packed will be subject to noncompliance charges. (See Violation Code 37)
 The total number of master pack cartons must be entered in TMS
 The total number of handling units (cartons/pallets) must be listed on the BOL. The supplement to the
bill of lading form (on page 53) can be utilized to list additional detail on the master packs.
Example:
Additional General Packing instructions:
 Product to be sold in a box must be placed and shipped in that box.
 ASN Vendors: The ASN replaces the packing slips. Packing slips are no longer required.
 Merchandise should be packed ‘flat’, lengthwise in cartons. If the merchandise must be folded, use no
more than one fold, at the bottom of the garment.
 Merchandise designated to be hung must be shipped on hangers. NEVER seed hangers in cartons. (See
Violation Code 18)
 Delicate items should be placed on top to prevent crushing.
 If improper carton handling during transportation could cause wrinkling, use “THIS END UP” labeling.
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
25













If shipping a product that could be adversely affected by extreme heat, i.e. Chocolates, candles, wax tarts,
(NOTE- list not complete), suppliers are REQUIRED to place a version of the warning “Keep away from
extreme heat” on the carton’s exterior in an effort to avoid potential product damage.
A vendor compliance charge of $250 will be assessed if your merchandise requires pressing, poor quality
or variance in length and size. (See Violation Code 21B)
Mark all fragile cartons with a fragile label. Use corrugated packing materials of at least 225# and a
container that will prevent product movement and breakage. Individual shipping unit must be suitable
to be shipped separately.
Do not use any of the following materials when packing:
 Pins
 Removable Foam Inserts on bottom
 Tape
hangers
 Clips
 Excessive paper
 Tie Backs
 Excessive cardboard or any other
 Excessive tissue paper
material that will require removal
SAFETY NOTE: Do not use safety pins, straight pins, or pins of any type on any
merchandise in any category for any reason (except men’s packaged dress shirts).
Seal cartons securely with tape. Do not place bands, straps, or string on cartons as they
may damage our sortation equipment.
All cartons should be sealed with tamper proof, reinforced tape. All openings on all
sides of the carton, including edges must be sealed.
Use a shipping carton that fits the garment. Ideally merchandise should be packed ¼”
below the top of the carton, and 1/8” from the sides of the carton. Do not over-pack
cartons.
Carton strength should be a minimum of 32 ETC (edge test crush) to prevent crushing
during transit. Large or heavy cartons may require a higher ETC.
Do NOT use “Packing Peanuts”- See 21A Violation
Where appropriate, suppliers MUST include INSEAM # in garment, i.e. 34x32, where
“32” is the inseam.
On PBS (pack by store) orders, even though the internal garment bag is not required to
be sealed, if the garment bag on a PBS order is being used as the ‘carton’, i.e. the GS1-128
label is applied to the garment bag itself, then the garment bag MUST be sealed. (21D
violation)
Basically any polybag that has a GS1-128 label attached to it MUST have the bag itself
sealed- either PBS, BULK SOLIDS or BULK PACKS. (See both 21D & 06A violations).
IMPORTANT:
Suppliers utilizing POLY BAGS are to print a “SUFFOCATION” WARNING on the polybag’s exterior
using the verbiage found in ADDENDUM “A” on page 63 of this guide. NOTE: Please review page 63
for all such requirements.
Care Labels:
Special Note about “Garment Care Labels”
Suppliers are encouraged to have “Bilingual Labels”, i.e. English & Spanish. While the ENGLISH
VERSION of a care label is required, SRI is encouraging suppliers to have both English & Spanish Care
Label verbiage on their garments.
NOTE: This guide does not dictate the placement of the item’s ‘CARE LABEL’. As a generic statement,
the CARE LABEL must be easily visible/locatable by the consumer.
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
26
GS1-128 Carton Labeling Requirements
Every carton being shipped to SRI distribution centers is required to have a compliant GS1128 (formerly UCC-128) label. These logistical labels play a critical role in efficiently moving
merchandise through Stage Stores’ supply chain.
• SRI requires that you follow the GS1 US specifications when producing the GS1-128
label. You can contact them at 609-620-0200 or visit their website at www.gs1us.org.
GS1 US (formerly the Uniform Code Council)
GS1 is the global standards authority for item (UPC /EAN) and logistical
numbering. In addition to managing numbering assignments, GS1 provides the
retail industry guidelines for supply chain identification. Every country has a
regional organization and GS1 US is the non- profit organization in the United
States. Stage Stores’ label requirements are based on the guidelines from the GS1
General Specifications 12.0. For detailed information regarding GS1
Identification, visit www.gs1us.org or www.gs1-128.info .
GS1-128 Label Certification
SRI has selected Bar Code Graphics, Inc. as the third party testing agency to
certify suppliers for GS1-128 label compliance. Ship point certification of label
compliance is critical to achieving an efficient supply chain. Suppliers should
certify their GS1-128 label formats whenever software, hardware, or material is
changed. Please visit http://stage.tradingpartner.info for information.
Examples of the three SRI label types are as follows: Bulk SINGLE UNITS, Pre-Pack
Bulk, and Pack-by-Store. Please select the label that reflects how the merchandise is
packed. Failure to provide the required information will be considered non-compliant
and will be subject to non-compliance charges.
It is important to note that COLOR NAME on the GS1-128 label MUST match the
information your company entered into your GXS electronic catalog. The FULL name of
the color MUST be used (Up to your system limitations)- with NO abbreviations.
The GS1-128 label MUST be firmly attached to the proper carton side. (See 16D violation.)
It is also important to note that the facility/store # found in ZONE H of the 128 label
MUST be shown using 5 total digits. For example: For BULK orders going to facility #
601, it must be printed as 00601. For a “Pack By Store” order going to store # 204, the
store # must be printed as 00204.
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
27
ZONE
BREAKDOWN
These are SAMPLE
VERTICAL layout labels.
Examples of
Horizontal/Landscape GS1128 layouts may be found in
Addendum F starting on
page 67.
BULK-SINGLE
UNITS
28
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
PRE-PACK BULK
PACK-BY-STORE
The above are generic SAMPLE labels. Labels must be populated with supplier’s actual data.
ZONE SPECIFICATIONS
ZONE A
Title
Height
mm] Characteristic
Data Content
Data Source
Text Size
ZONE B
Title
Height
Width
mm] Characteristic
Data Content
SHIP FROM
FROM
1.0 inch [25.4 mm] Width
1.25 inch [31.75
Mandatory
NOTE: Delivery
Supplier name and address of ship point
addresses MUST
Supplier
MATCH
8 to 10 points
EXACTLY to the
SHIP TO
examples given.
TO
1.0 inch [25.4 mm]
2.75 inch [69.85
Mandatory
DC #00601 must be addressed as: Stage Stores Distribution Center
506 Bealls Blvd. Jacksonville, TX
75766
29
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
DC #05099 must be addressed as: Stage Stores Distribution Center
3 Peebles St.
South Hill, VA 23970
DC # 05899 must be addressed as: Stage Stores Distribution Center
150 State St.
Jeffersonville, OH 43128
856 Segment N1
12 to 14 points
CARRIER ROUTING BAR CODE
Postal Bar Code
1.0 inch[25.4mm]
2.5 inch[63.5mm]
Mandatory
5 Digit Postal Zip Code
Zip code from Zone B above
Data Source
ST Text Size
ZONE C
Title
Height
Width
Characteristic
Data Content
Data Source
BAR CODE
SPECIFICATIONS:
GS1-128
Bar code symbology
Height
0.5 inch [12.7mm]
X-Dimension
0.0196 inch [.508 mm] minimum
Quiet Zone
0.25 inch minimum. Each Quiet Zone preceding and following the bar
code. Bar Code Print Quality Minimum ISO/ANSI grade of “C” with 10 mil aperture
ZONE D
CARRIER ROUTING INFO
Title
Carrier Routing
Information Height
1.0 inch [76.2 mm]
Width
1.5 inch [31.75 mm]
Characteristic
Mandatory
Data Content
Carrier Name, Bill of Lading# (optional)
Data Source
856 Segment TD and REF BM
Text Size
12 to 14 points
ZONE E
TRADING PARTNER INFO
Title
Trading Partner INFO
Information Height
1.0 inch [25.4 mm] Width4.0 inch [101.6 mm]
Characteristic
Mandatory
Data Content
For BULK SINGLE UNITS: PO#, Dept., Size, FULL COLOR NAME, Style, Quantity all
REQUIRED. Sequential Carton Count is optional
For PRE-PACK BULK: PO#, Dept., FULL COLOR NAME, Style, Pre-pack Breakout
Detail, NUMBER of PREPACKS All Required (Example: If 2 – 6pc packs in carton, # of
PPks = 2). Sequential Carton Count optional
For PACK-BY-STORE: PO#, Dept., # of Pieces REQUIRED in that carton. Sequential
Carton Count is optional
(NOTE: Any additional INFO detailed on the GS1-128 label MUST be accurate.)
Suppliers using a carton contents labels MUST place this label directly to the left of the GS1-128.
Data Source
856 Segments PRF, REF DP, SN1 and HL
Text Size
8 to 10 points
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
30
ZONE G
FINAL DESTINATION BARCODE
At this time, Stage Stores is not utilizing the Final Destination barcode. This may be added in the
future.
ZONE H
FINAL DESTINATION TEXT
Title
Not Applicable
Height
1.5 inch [76.2 mm]
recommended. Width 1.5 inch [38.1 mm]
Characteristic
Mandatory
Data Content
Mark For DC# or Final Destination Store# (Must be 5 digits in total- pad
with leading ZEROES if needed.)
Data Source
856 Segment N1 BY will contain the appropriate number
Text Size
36 to 72 points
ZONE I
SERIAL SHIPPING CONTAINER CODE
Title
SSCC
Height
1.5 inch [38.1 mm]
Width
4.0 inch [101.6
mm] Characteristic
Mandatory
Data Content
Serial Shipping Container Code SSCC-18 generated by the shipper
Data Source
856 Segment MAN GM will contain the number
Note: Per GS1 Guidelines, an SSCC-18 number shall not be reallocated
within one year of the shipment date.
BAR CODE
SPECIFICATIONS:
Bar code symbology
GS1-128
Height
1.25 inch [31.75 mm] minimum
X-Dimension
.0196 inch [.508 mm] minimum
Quiet Zone
0.25 inch minimum. Each Quiet Zone preceding and following the code.
Human Readable
Human readable #’s MUST be printed on GS1-128 label in this Zone
Bar Code Print Quality Minimum ISO/ANSI grade of “C” with 10 mil aperture
Label Placement/Quality Guidelines:
• Each carton is required to have one GS1-128 label.
• Labels must be placed on the longest side of the carton in the lower right hand corner as detailed by the
illustrations found on page 32 of this guide. For cartons with equal width and length dimensions, the
longest side of the carton is considered to be the panel which runs parallel to the top flap seam of the
carton.
• Place carton in an upright position. Barcode must be read vertically. Do not place sideways or
diagonally.
• The SSCC-18 bar code on the carton label is recommended to be 1 - 2 inches from vertical edge of the
carton & ½” to 1” up from horizontal edge.
• Do not place SSCC-18 over a flap seam or around the corners of a carton.
• Do not place tape or packing materials over any bar code.
• Place only 1 GS1-128 label on a carton. (See 16F-1 Violation)
• If utilizing a carton contents label, this must be 100% accurate detailing the actual contents & placed
immediately to the LEFT of the GS1-128. See 16J violation
31
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
NOTE: Approved GS1-128 Horizontal (Landscape) label layouts can
be found on starting on page 67.
The above GS1-128 label placement requirements remain the same for
both Vertical (pictured) and Horizontal (landscape) designed labels.
No matter the carton height, always place your GS1-128 label in the bottom right hand
corner of the carton of the longest side.
If a shorter carton, you may fold over the upper portion of the GS1-128 label.
The GS1-128 label itself must be placed no more than 1 – 2” from vertical edge, and ½” to
1” from horizontal edge- as identified in the above picture.
It is important to note that if the carton height permits, the supplier is required to place the
GS1-128 Label on the carton in order to properly display as much of the complete label as
possible- including “ZONE E”. Displaying ZONE E will permit Stage to properly view the
PO # information without down-stacking the received cartons.
In any case: DO NOT WRAP ANY PORTION OF THE 20-Digit BAR
CODE ITSELF AROUND A CORNER, FLAP, or SEAM.
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
32
Transportation
Transportation Management System
SRI utilizes a “Transportation Management System” (TMS). The SRI system is a web-based system used for routing
all in-bound freight to SSI. This system benefits both the Vendor and SRI by the use of an “optimization routing”
tool to save time and expense in the Supply Chain.
To utilize the system, please complete the online form located at http://www.ultrashiptms.com/vendoronboarding/. Once TMS setup is complete, an email will be sent to the key contact person with all necessary
information and instructions. Please note, setup process can take up to 5 business days. Online form should be
submitted to allow adequate time for setup process.
All revisions/updates (i.e. address changes, shipping hours or contact information, etc.) must be communicated via
email to [email protected] prior to requesting routing. Once you have received confirmation that the
change has been made, you may resume the use of TMS. If information such as holiday closures is not
communicated prior to requesting routing or on the comments on the SRR, non-compliance charges will be
assessed in addition to request being canceled.
1.
All shipments for which SRI is responsible for paying the freight must go through the TMS system.
Shipments sent at the vendor’s expense do not need to go through the TMS system, but if shipment is
over 100 cartons, vendor/carrier must obtain a delivery appointment prior to shipping orders. Reference
items # 23 & 24 for additional information on pre-paid appointment request.
2.
Vendors must have Internet access and an email address at each shipping location to utilize TMS.
3.
Vendors who ship from multiple locations must ensure their TMS profile is associated with multiple
shipping points and ensure the vendor has selected the proper shipping location.
4.
Vendors should request routing as early as possible.
5.
Vendors must request routing at least 48 hours (2 full business days) prior to the cancel date (the cancel
date is included in the 48 hrs) on the Purchase Order. If cancel date is on weekend or holiday, first
previous business day must be used as cancel date. The following matrix can be used as a guide in
entering purchase orders for routing:
6.
7.
8.
PO cancels
on
Routing must be
requested by
"Ready date" no
later than
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Thursday
Friday
Monday
Tuesday
Wednesday
Wednesday
Wednesday
Friday
Monday
Tuesday
Wednesday
Thursday
Thursday
Thursday
Routing requests not received prior to 4:00 pm Central time will be considered as received the following
business day.
NOTE: Changes can be made to a “Shipping Routing Request”, i.e. SRR, while it is in “Draft or New
SRR” status. Once routing has been issued, changes may ONLY be made by contacting the Traffic
Department directly. Any changes made to an SRR with any status that is not in “Draft or New SRR”
will be subject to vendor compliance charges if the changes result in a disruption of the shipping process
and/or additional cost to SSI. (See non-compliance charge 12Z-2)
If the vendor does not request routing in time, then the vendor will need to contact the buying
department to request an extension. When requesting the extension, please keep in mind that the system
requires the cancel date to be at least 48hrs from the current date therefore the cancel date must be 2
business days from the date of the request for an extension.
Example: It’s Monday and your purchase order cancels tomorrow and TMS won’t let you request routing
because of the 48hrs rule. The vendor should contact the buying team to request and extension for
Wednesday.
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
33
9.
SRI requires the vendor to have the “date shipment available” (ready date) one full business day prior to
the PO cancel date. Failure to follow this guideline will result in a non-compliance charge.
Example: If the purchase order cancels on Friday, then the vendor is required to be ready for pickup on
Thursday during their normal business hours.
If the vendor requests routing and submits the ready for pickup on the same date as the cancel date the
request for routing will not be granted and the vendor will be subject to a non-compliance charge.
10.
11.
12.
13.
14.
15.
TMS will assign your carrier and/or routing instructions. A system-generated email will be sent to
contact email address notifying of assigned routing instructions. Please note the routing notification can
contain specific instructions that must be followed for designated carriers. Failure to comply with
specific instructions outlined in each routing notification will result in non-compliance charges being
assessed up to full cost of freight plus handling.
Each shipping location is allowed Routing only ONCE per week per ‘ship to’ DC. The vendor will be
charged back for routing more than once per week UNLESS specific authorization from the Traffic
Department is received PRIOR to routing. Suppliers are expected to consolidate both Fashion and
Replenishment Purchase Orders on routing requests to meet this requirement of routing only once per
week. (Chargeback CODE 12D.) Each shipping location is allowed shipping only ONCE per week per
“ship to” DC. This chargeback is based upon the available date (ready to ship date) entered into the
request for routing. A chargeback for shipping more then once per week will be issued UNLESS specific
authorization from the Transportation Department is received PRIOR to entering a 2nd request. Suppliers
are expected to consolidate both Fashion and Replenishment Purchase Orders on routing requests to
meet this requirement of shipping only once per week. – (Chargeback CODE 12X). For 3rd party
warehouses, please note, each shipping location (warehouse) can only request routing and shipping one
time regardless of how many vendors ship from this warehouse (per DC). All vendors must coordinate a
weekly shipping date to ensure this requirement met. Chargeback will be issued to the 2nd vendor that
routing/shipping is requested.
SRI will only pay freight against a purchase order one time from the same shipping location. A charge
back will be assessed on the second or subsequent shipment(s) against the same purchase order that is
shipped freight collect. Any duplicate request(s) will be considered a “shipment” and a non-compliance
charge will be assessed. If a carrier has not been assigned, duplicate request(s) must be cancelled.
When scheduling a pickup using TMS, accuracy of shipment information (carton quantity, cubic feet,
pallet count, amount palletized, ready date and/or pick up time, etc) is critical. TMS builds truckloads
with multiple shipments from multiple vendors. Failure to provide accurate information and/or failure
to complete pickup in a timely manner could cause disruption to the shipping process. For this reason,
the vendor will be subject to a charge for the full cost of freight of all shipments associated with the
error. (See Violation Code 12I)Examples of inaccurate information (include but not limited to): listing
palletized freight as loose freight, late readiness, over-shipping, poor loading, etc.
If the TMS assigned carrier does not show up as scheduled or if product does not fit, please send email to
[email protected] a minimum of an hour prior to the facility closing.
Vendors who ship on pallets must adhere to the following guidelines.
 Pallet dimensions must be 40” x 48”
 Merchandise stacked on pallets must be no taller than 48 inches to allow for double stacking.
 TMS entry must be marked as “Stackable” or “Non-Stackable” and cube MUST be entered
accurately in TMS System to account for pallet(s).
 When shrink wrapping pallets, please follow National Motor Freight Requirements, 4 wraps
around the bottom and 3 wraps around the top.
 Every reasonable effort should be made to load pallets with labels facing out. Pallets should be loaded by
purchase order, then by style. A reasonable effort should be made to insure that only one purchase order is on
a pallet. If this is not possible, please layer the pallet and use slip-sheets to separate purchase orders. Failure
to do so may result in a non-compliance violation.
 Routing will not be granted for non-stackable pallets unless authorization is obtained from the transportation
department. Authorization will only be granted on fragile (breakable) product(s) and pallet(s) must be built to
92” high.
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
34
16.
Calculating Load Volume
Calculating the Cubic Feet of a Shipment
Weight and cubic feet are determining factors used when coordinating the proper
transportation mode of a shipment. Therefore, it is IMPERATIVE that the vendor provide
accurate cubic feet information when requesting routing. Failure to provide proper cubic feet
information will result in non-compliance charge(s) assessed.
Method of Calculating “Cubic Feet”: For all cartons of the same size, multiply carton length by
carton width by carton height & divide by 1728. This is the carton’s cubic feet. This number
times the number of same size cartons in a shipment = the total cubic feet.
17.
18.
19.
20.
21.
22.
EXAMPLE: Carton size: 25” long x 14” wide x 12” high. Calculation: 25x14x12 = 4200”. Divide
4200” by 1728 = 2.43 cubic feet. If 900 cartons of the same size carton, then 2.43 x 900 = 2187 total
cubic feet. Of course, if your shipment has different size cartons, this calculation has to be
performed for each size and quantity of that carton size and then added for a grand total cube.
For all multi-stop and volume shipments, vendors are required to sign the Bill of Lading
Shipper Load and Count. Failure to comply with this policy will result in a non-compliance
charge. Any vendor warehouse that requires Driver Load and/or Count must note such on
request entered into TMS. Please note vendor will still be subject to driver assistance accessorial
charges. Failure to note driver assist in TMS could result in non-compliance charges. (See
Violation Code 12J)
Free time has been modified for all TRUCKLOAD CARRIER SHIPMENTS as follows: Each
pickup has 1hr of free load time excluding pickups with more than 1500 cube. Shipments with
more than 1500 cube have 2hrs of free load time. A chargeback will be assessed for any
additional time over the free time allowed.
You are required to seal any truckload trailer SRI schedules to pick up your freight. This seal #
must be written on all Bill of Lading copies. Any trailer that is not properly sealed and
documented could result in a claim against your company.
SRI will not pay any accessorial charges for any shipment. Any accessorial charge received will result in
a non-compliance charge. Accessorial charges include but are not limited to detention, wait time, truck
ordered not used, sort and seg fees (LTL carriers), etc.
If shipping loose cartons, product must be loaded on the trailer by purchase order, then by item. Failure
to do so may result in a non-compliance charge.
Any shipment that is being shipped pre-paid (at the vendor’s expense) is exempt from using TMS.
Freight cost associated with pre-paid shipments will not be reimbursed in any manner.
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
35
23.
All vendor prepaid inbound shipments/deliveries over 100 cartons require an appointment. Delivering
carrier must send appointment request to [email protected] If a pre-paid trailer/shipment
arrives at the Distribution Center without advance notice and a scheduled time, or after the scheduled
window, the vendor will be subject to a non-compliance charge. SRI will not pay for any DRAE/storage
charges for prepaid freight. All appointment requests must include the following information:
 Delivering carrier name and SCAC code
• PO (s)
 Stage DC location shipment delivering to
• Carton count (listed by PO)
 Live unload or Drop trailer appointment
• Weight (listed by PO)
 Trailer #/Container #/Pro #
• Palletized or loose freight
Please note all appointments are assigned based on delivering DC availability.
24. Pre-notice is REQUIRED for delivery of supplier prepaid containers/truckloads at least 2-weeks PRIOR to
the delivery at Port/DC. The Traffic Department must be advised as to the estimated day of delivery and
ETA should be updated weekly until the load is scheduled for delivery by the carrier or released from the
Port/Rail. This 2 week pre-notice MUST include:
 Live Load or Drop Appointment Needed
• FOB Point
 Delivering Carrier Name/SCAC Code
• Container/Trailer/PRO #’s
 PO(s) with carton count listed for each PO
• Palletized or loose freight
Send this pre-notice to: [email protected]
Delivery of prepaid containers shipped Port of Entry MUST deliver to the closest port to the
destination DC. Non-Compliance charges will be issued if freight is shipped to the incorrect port:
 Jacksonville, TX (00601) Port of Dallas, TX
 South Hill, VA (05099) Port of Norfolk, VA
 Jeffersonville, OH (05899) Port of Columbus, OH
25. As agreed to upon supplier set-up, shipments from NY/NJ Zip Codes 10000 – 11900, 07000 – 07900, 08000 –
08900 MUST be FOB Consolidator. The entire states of CA, NH, MA, ME, PA, RI, and VT must be FOB
Consolidator. This means that on shipments routed to the SRI Consolidator, SRI will pay the freight to the
consolidator, and SRI will then generate a charge back to the supplier for all costs associated with this pick
up.
26. For some freight chargebacks (Example 12D, 12X … etc.), the chargeback PO will be the first PO entered
into the SRR. The chargeback is based upon the shipment and not the individual PO. Chargebacks 12E,
12U and #37 are PO specific.
Fine Jewelry Vendors:
1.
All Fine Jewelry Vendors shipping to SRI for the first time should contact the transportation department for
guidelines on how to ship. Watches are not considered Fine Jewelry.
2. Any insurance fees added to shipments destined for SSI, will be assessed back to the vendor through a
remittance deduction.
3. The ASN replaces the packing slip; packing slips are no longer required. Pack-by-Store Orders that consists
of fine jewelry, costume jewelry, and/or watches received with packing slips will be considered non
compliant and will be subject to a non compliance charge.
4. Fine jewelry, costume jewelry and watch, vendors must ship in poly bags and master pack their
merchandise.
5. If shipping via small parcel carrier, small parcel shipping requirements on page 37 must be followed.
6. Failure to comply with any of the policies and procedures outlined in the transportation section could
result in a chargeback. (See Violation Code 12V)
7. Vendors are required to enter SSI 8 digit purchase order# (no Alpha) in the PO Field in the FedEx Package
Level Detail (PLD) compatible shipping system.
8. Vendors are required to enter in the 4 digit department # (no alpha) in Reference Field #1 in the FedEx
package level Detail (PLD) compatible shipping system.
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
36
If TMS directs you to ship via a consolidator please follow the directions below:
1. The consolidator will schedule the pickup of the freight based upon the ready date and time entered
2.
3.
4.
5.
into the SRR.
Non-stackable pallet(s) must be built to 84”
Present all documentation to the pick up carrier.
Pick up and handling costs will be charged back to the vendor through a remittance deduction.
Under no circumstance should a vendor allow a consolidator to pick up any purchase order outside
of the shipping window.
If TMS directs you to ship via Small Parcel Carrier you are required to do the following:
1. Package level detail will be required for UPS/Fed-Ex shipping. UPS/Fed-Ex Standard Recording
Method Books as well as Air or Ground Shipping Documents are not allowed.
2. Vendors are required to enter SSI’s 8 digit purchase order # (no alpha) in the “PO Field” in the Fedex
Package Level Detail (PLD) compatible shipping system.
3. Vendors are required to enter the 6 digit SRR (Shipment Routing Request) number (no alpha) in
Reference Field #1 in the FedEx PLD (Package Level Detail) compatible shipping system.
4. If you do not have a FedEx PLD (Package Level Detail) compatible shipping method available, then go
to www.Fedex.com and register for internet shipping under the shipping page to produce PLD
compatible shipping labels, or, go to the Business Solutions page to look at the Automated Shipping
Options available from FedEx or approved FedEx vendors.
5. Under no circumstance should a vendor allow a Small Parcel carrier to pick up any purchase order
outside of the shipping window.
6. Any insurance fees added to shipments destined for Houston/South Hill divisions, will be assessed
back to the vendor through a remittance deduction.
7. When shipping UPS/Fed-EX collect, you must enter the appropriate shipper number into the
UPS/Fed-Ex system.
8. Each DC has a separate account number. Use the UPS/Fed-Ex Account number assigned to the
specific ship to DC which is found in the email notification from TMS. When shipping, ensure that
the correct account number is utilized.
*Failure to ship to the correct DC or failure to utilize the correct DC account number will result in
non-compliance charges.
Vendors who have been approved to ship collateral directly to the designated store location must use
the following guidelines:



Shipping from 1 to 10 cartons with a total weight of up to 200 pounds to one location you must ship by
UPS/Fed-Ex Ground Third Party Billing to a special account provided by the traffic department.
Shipping over 10 cartons or over 200 lbs to one location: Notify the Traffic Department
If expedited shipments are required or if you are not an approved vendor, please contact the Traffic Dept at
[email protected] for shipping instructions.
Failure to comply with any of the policies and procedures outlined in the transportation section could result in a chargeback
based on our violation table (page 42-47) in addition to an administration fee not to exceed $250.
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
37
Bill of Lading
SRI requires an accurate TMS pre-populated BOL form for Collect shipments or VICS Standard (long form) BOL when shipping
prepaid.
The TMS pre-populated BOL form is created and available in the TMS portal once the carrier has been assigned.
1.
When utilizing the TMS pre-populated BOL form, an “X” must be selected on the “Master Bill of Lading with attached
underlying Bill of Lading” for any BOL that prints more than 1 page (only 5 POs per page are listed).
[]
Master Bill of Lading: with attached
underlying Bills of Lading
2.
All shipments MUST be consolidated & detailed on one BOL using the carrier specified by TMS. Vendor should submit
1 master bill of lading along with all underlying bills of lading when necessary to meet this requirement.
3. A shipping manifest is not considered part of the Bill of Lading contract.
4. All freight routed through TMS must be marked “COLLECT” on the BOL when using a common carrier
5. Each trailer/container must have a unique consolidated BOL representing the entire content of the trailer/container and
the corresponding unique ASN.
6. When shipping on pallets, follow the VICS Standard BOL by circling Pallets and Y for Yes in the pallet section, then
placing quantity of pallets and type in the handling units section.
7. The vendor generated BOL number must match the ASN.
8. Upon request, vendors are required to fax BOL document for specified carriers to SRI. Request may be communicated
via routing notification or email directly from SRI Transportation Dept. Once requested, BOL must be faxed within 48
hours of request.
9. Vendors must ensure all pages of the signed BOL (i.e. supplemental pages) are tendered to the driver.
10. SRI prefers that the “released value” is not included on any collect shipment. If the “release value” is included, the
amount must be for the full cost of the purchase order(s) that is being shipped. Any amount less then the full cost of
the purchase order(s) will result in a non-compliance charge being assessed and the vendor being fully liable for any
loss incurred.
For NON-TMS pre-populated VICs BOL (prepaid), the following requirements are mandatory in conjunction with the above
requirements.
1. Cartons must be addressed correctly. Only the Ship To and Ship From sections should be filled out on the BOL for
prepaid shipments. Do not fill in “Bill to”,” Send Freight Bill to” or “Third Party Bill Freight To”.
2. Stage Stores Distribution Center addresses are as follows:
a. #00601: Stage Stores Distribution Center 506 Bealls Blvd Jacksonville, TX 75766
b. #05099: Stage Stores Distribution Center Three Peebles St. South Hill, VA 23970
c. #05899: Stage Stores Distribution Center 150 State Street Jeffersonville, Ohio 43128
3. Each Purchase Order, corresponding department number, carton count and weight must be listed/itemized on the BOL.
The vendor assumes liability for shortages where this information is not itemized on the BOL. If the BOL does not
allow enough space to list each purchase order, vendor must utilize the VICS approved Supplement to the BOL.
Vendors must list pos on initial page of BOL before utilizing the supplemental page for additional room. Information
on BOL must match information entered into TMS.
4. The total number of handling units (cartons/pallets) must be listed on the BOL. The supplement to the bill of lading
form (on pages 49-51) can be utilized to list additional detail on the master packs.
5. Vendor must include the department number in the additional shipper information section.
6. Vendor must include the SRR (Shipment Routing Request) number assigned by TMS on the BOL in the special
instructions section. SRR number must be labeled as SRR #.
7. Vendor must include the TMS shipment number in the special instructions sections. The TMS shipment # is provided
in the freight routing notification email and is different than the vendor generated BOL number. BOL number must be
labeled as BOL #.
8. The BOL document must also contain contact name, telephone, and fax number in case of a refusal. Please add the
contact information to the Ship From section on the Bill of Lading.
Failure to comply with any of the above outlined requirements will result in non-compliance charges to be assessed up
to the full cost of freight plus handling charges. Any information outlined above that is not filled out completely and
accurately according to the shipment released to the carrier, will be subject to non-compliance charges.
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
38
Accounts Payable
Purchase Order Verification:
1. SRI pays invoices when the Purchase Order is complete, based on standard terms. Terms are based
upon receipt of goods date not invoice date. SRI does not pay partial Purchase Orders upon receipt.
2. Telephone orders, verbal commitments, handwritten orders or worksheets are not acceptable and will
not be honored.
810 Invoice Requirements:
1. The following information is required on the 810 Invoice:

Your name and address

Your invoice number

Our Purchase Order Number

Total weight of the shipment

The freight carrier

The exact quantity in units by style, color and size

The unit cost must match the unit cost on our purchase order

Total cost and units per vendor style, which must match the PO#. All information must
match the 856 ASN transmissions.

If the purchase order is written in “eaches” then the invoice should be in “eaches”. If the
purchase order is written in “packs”, then the invoice should be in “packs” as well.

Total merchandise cost of invoice in U.S. Dollars.

The line item total must equal the invoice total
2. The 810 Invoice should only include merchandise line items transmitted at their actual costs. The
merchandise line items should not be reduced to compensate for new store discounts, damage or
distribution charges.
3. The 810 Invoice must be sent within 24 hours of shipment pickup from vendor’s warehouse.
4. No charges or allowances should be included in the 810 Invoice either against line items or the invoice
totals. Invoices transmitted with these additional charges and allowances will be rejected, and subject
to non-compliance charges.
5. Unless specified in our instructions, we do not pay for insurance.
Manual invoicing procedure:
SRI requires all vendors to transmit the 810 Invoice. However, in the event of an approved exemption,
vendors must follow the manual process as listed below and mail invoice to the SRI Accounts Payable
Department. Do not send a manual invoice if electronic invoice is to be sent. Note: failure to provide 810
invoices as required without an approved exemption will result in a vendor compliance charge. (See Violation Code
07B)
1. Only one invoice per BOL per valid purchase order is permitted.
2. Each invoice must contain the following:
 Vendor name and remit to address
 Invoice date, which must reflect your shipment date.
 A numeric invoice number
 Purchase order number (only one PO# per invoice)
 Department number
 Ship To Address. If packed by store order, include the store name and number.
 Carton count
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
39


Total cost and units per vendor style, which must match the PO#. All information must
match the 856 ASN transmission. If the purchase order is written in “eaches” then the
invoice should be in “eaches”. If the purchase order is written in “packs”, then the invoice
should be in “packs” as well. Basically, the invoices must reflect exactly how the PO was
written. (See Violation Codes 16K, 07B )
SRI will not accept hanger or ticketing fees on separate or original invoices.
3. Freight charges added to merchandise invoices will not be accepted.
4. Unless specified in our instructions, we do not pay for insurance.
5. Do not send or include your invoices with merchandise shipments. Invoices sent with shipments
will be disregarded.
Unpaid Invoice Inquiries
To request payment on an unpaid invoice, the vendor must mail the following information to the SRI
Accounts Payable Department:
 Copies of Invoices in question
 Printed ASN detail for the BOL that contains the PO and shipment in question
 Proof of delivery (POD). A POD is defined as a Bill of Lading stamped and signed by an
authorized representative of SRI Distribution Center attached to the freight bill.
 To ensure timely resolution, the POD must be received within 90 days of the original invoice
due date. SRI will not investigate open invoices older than six months.
SRI will provide check numbers for payments that are more than two weeks past due. *If you require a
copy of a cancelled check, there will be a charge of $25 per check.
Accounts Payable Vendor Correspondence
To expedite your Accounts Payable remittance advice, shortages, or markdown allowances inquiries; you
must mail the following information to the SRI Accounts Payable Department:
 Detailed explanation of your issue
 Check number
 Remittance Advice report
 Supporting documentation to support your position (signed Bill of Lading & freight bills)
 Complete name and address where a reply can be sent
 System generated copy of unapplied credits
SRI will not research issues older than 6 months (from date of remittance advice report). As a vendor,
you have the right to submit a claim for any non-compliance charges deemed unwarranted within the 6
month window. When requesting a claim review, Suppliers must provide SPECIFIC reasons and back-up
why a claim is disputed. Due to the cost involved to research inconsequential claims, any claim
submitted for less than $100 that is researched and found to be a valid deduction will be assessed a
$100 handling fee. (See Violation Code # 32)
Please note that the Remittance Advice Report is included with your check. This document details the
invoices being paid as well as any associated deductions, claims and/or non-compliance charges. Please
notify your factors, lock boxes, check processing departments, banks, etc. not to discard this very
important document. SRI will charge a $100 fee per report to provide copies of the “Remittance
Advice Report”. (See Violation Code #33)
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
40
Please be sure that any required authorizations are communicated at the time allowances are agreed
upon. SSI’s position is that responsibility for communication of authorized claims is an internal
responsibility of the vendor. Suppliers are encouraged to get ALL agreements IN WRITING to avoid
any discrepancies/confusion. Vendor Compliance will take the direction any ‘agreement’ not in writing is
not an agreement. Any claims determined to be valid that require SRI to provide vendor
documentation will be charged a $100 fee per document. (See Violation Code # 32)
*The aforementioned fees are meant to compensate for costs associated with labor, time, resources and
other expenses necessary to fulfill vendor requests. These are not intended as a form of punishment.
Vendor Information Updates
To prevent any delays in the payment process, suppliers are encouraged to keep the information on their
payables file up to date. Notify SRI Accounts Payable Department of an address change or any company
status changes by mailing the updated information to:
SRI Accounts Payable Department Mailing Address
SRI Accounts Payable Department
Attention: Vendor Relations, Accounts Payable
P.O. Box 20768
Houston, TX 77225-0768
SRI Accounts Payable Department Email Address
SRI Accounts Payable Department
Email: [email protected]
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
41
Shipping and Freight Violation Policy
By following the detailed requirements outlined in this guideline, your merchandise should flow through our
Distribution Center and on to the selling floor in an efficient manner. We have established non-compliance charges in an
effort to recover costs incurred due to processing non-compliance merchandise.
IMPORTANT: See Addendum B on page 64 regarding information on ‘small units in error’ notification/forgiveness
policy.
IMPORTANT: See Addendum C on page 64 regarding the percentage level Compliance Charges can be assessed.
Non-Compliance Violation Table
The table below is a complete listing of the charges a vendor could be subject to for non-compliance. This table should be
used in conjunction with the remittance advice report.
Violation
Code #
Non- Compliance Violation Description
Non-Compliance Charge
Violation type
Ref
Page #
5% of PO cost + plus freight in
and out (Min charge: $300)
15% of PO cost + plus freight in
and out (Min charge: $300)
Compliance
13
Compliance
13
$250 per carton
Compliance
24
$300
Compliance
27-31
$300
$300
$300
$300
$300
Compliance
Compliance
Compliance
Compliance
Compliance
27-31
27-31
27-31
27-31
27-31
5% of PO Cost or $300, if >
Compliance
27-31
5% of PO Cost or $300, if >
$300
$300
$300
Compliance
Compliance
Compliance
Compliance
27-31
25
25
25
$300 or full freight cost, if
greater, PLUS 12W charge
$300 or full freight cost, if
greater, PLUS 12W charge
5% of PO Cost or $450, if
greater
$300
$100
$100 or full freight cost, if
greater, PLUS 12W charge
$100 or full freight cost, if
greater, PLUS 12W charge
Freight
33-38
Freight
33-38
Compliance
33-38
Freight
Freight
Freight
33-38
33-38
33-38
Freight
33-38
$300
Freight
Freight
33-38
33-38
Freight
33-38
PO Information and Date issues
1A
Shipped prior to “Do not ship before” date
1B
Shipped after “Do not ship after” date
2
Unapproved Multiple PO’s in one carton
Carton information incorrect or incomplete
3A
PO number incorrect or not listed or incorrect GS1-128 label
zone
Department # incorrect or not listed or incorrect label zone
Style # incorrect or not listed or incorrect label zone
Color name incorrect or not listed
Size incorrect or not listed
Pre-pack detail not provided or inaccurate on outside of
carton or Carton Contents not properly listed on label
Store number for Pack-by-Store incorrect or not listed on
carton label or incorrect GS1-128 label zone.
Carton not addressed correctly or incorrect label zone
Required “Master Pack” INFO not/incorrectly detailed
Supplier labels carton as “Master Pack” when not
Quantity either not listed or incorrectly listed.
3B
3C
3D
3E
3F
3G
3H
3I
3J
3K
BOL errors
4D
Failure to consolidate purchase orders into one BOL
4E
4F
PO #, carton qty, and/or department number not listed
individually or accurately on BOL/TMS system
Multiple trailers / containers per BOL
4I
4J
4K
Failure to list SRR # in “Special Instructions” section on BOL
BOL does not contain contact information
Failure to provide SRI w/ BOL upon request
4L
Failure to properly address BOL as instructed
4M
4N
Failure to list TMS BOL # in special instructions
Released Value wording added/noted on BOL
4P
Failure to list volume quote # on BOL
$300 or full freight cost, if
greater, PLUS 12W charge
$100 or full freight cost, if
greater, PLUS 12W charge
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
42
Violation
Code #
Non- Compliance Violation Description
Non-Compliance Charge
Violation type
Ref
Page #
5% of PO Cost or $1000- if
greater
Compliance
23-26
$750 PLUS cost of materials
Compliance
23-26
5% of PO Cost or $750- if
greater
Compliance
23-26
$750
Compliance
6-8
$750
Compliance
6-8
$750 plus in/out freight
Compliance
6-8
$1000
5% of PO Cost or $250- if
greater
$750
Compliance
Compliance
6-8
6-8
Compliance
6-8
Improper carton packing
06
Style, Colors and or Sizes mixed in a carton-i.e. multiple sku
containers (excludes cross dock shipments) i.e. multiple skus
in a container.
Merchandise not packed with re-shippable sealed inner
cartons
Product sold in boxes not received in boxes
6A
6B
Invoice/ASN accuracy
7A
810 invoice is technically wrong requiring retransmission or
modification
810 Invoice is not sent electronically within 24 hrs of mdse
pickup
856 ASN is technically wrong requiring retransmission or
modification or Supplier has transmitted a ‘0’ Quantity UPC
Removed from cross dock to manual processing
Removed from receiving to audit
7B
7C
7D
7E
7F
Supplier transmitted inaccurate Supplier # on their ASN or
855 ‘reverse’ PO.
Merchandise substitutions
8A
Style Substitution
If accepted, $250 handling fee. If Compliance
not, $500 Handling + In/Out
Freight
13-14
8B
Size Substitution
If accepted, $250 handling fee. If Compliance
not, $500 Handling + In/Out
Freight
13-14
8C
Color Substitution
If accepted, $250 handling fee. If Compliance
not, $500 Handling + In/Out
Freight
13-14
$250 Handling Fee. If
merchandise returned, in & out
freight + $500 handling fee
25% of the cost of the
merchandise SHORT + $250
handling fee
Compliance
13-14
Compliance
13-14
Full freight cost or $150 if
higher PLUS 12W handling fee
5% of PO cost + $350.00 Fee
Full freight cost or $450 if
higher PLUS 12W handling fee
Full freight cost or $450 if
higher PLUS 12W handling fee
$500
Full freight cost or $300 if
higher PLUS 12W handling fee
Freight
33-37
Compliance
Freight
23
33-37
Freight
33-37
Freight
Freight
33-37
33-37
PO Discrepancies
10
Style/PO Over Shipped (SRI will keep & not pay for any
overshipped style)
11
Style/PO UNDER Shipped (PO must be shipped at least 95%
complete- or the BUYER must adjust the PO prior to ASN
transmission.)
Freight / Carrier Violations
12A
Incorrect Carrier used
12C
12D
Cartons exceed 50lbs
More than ONE request for routing in one calendar week
12E
Multiple shipments against the same purchase order
12H
12I
Live unloads not scheduled or not on time
Incorrect information entered into TMS
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
43
Freight / Carrier Violations, Cont.
Violation
Code #
Non- Compliance Violation Description
Non-Compliance Charge
12J
Driver Load/ Count / Assist / Accessorial charges
Freight
33-37
12K
Failure to request routing via TMS
Freight
33-37
12L
12M
Cartons exceed or fall below required dimensions
Incorrect weight entered into TMS
Compliance
Freight
23
33-37
12N
Incorrect cube entered into TMS
Freight
33-37
12O
Incorrect carton count entered into TMS
Freight
33-37
12P
Incorrect pallet count entered into TMS
Freight
33-37
12Q
Truck ordered not used
Freight
33-37
12R
PO shipped to wrong DC as indicated on PO or carton
Freight
33-37
12S
Freight cost to forward to correct DC
Freight
33-37
12T
Failure to follow instructions outlined in routing email
notification
Date shipment available/ready date is same as PO cancel
date
Failure to follow any of the guidelines as described in the
routing guide
Administration fee
Vendor Requesting SHIPPING more than once/week
Full freight cost or $100 if
higher PLUS 12W handling fee
Full freight cost or $100 if
higher PLUS 12W handling fee
5% of PO cost + $350.00 Fee
Full freight cost or $100 if
higher PLUS 12W handling fee
Full freight cost or $100 if
higher PLUS 12W handling fee
Full freight cost or $100 if
higher PLUS 12W handling fee
Full freight cost or $100 if
higher PLUS 12W handling fee
Full freight cost or $100 if
higher PLUS 12W handling fee
3% of PO Cost + In/Out Freight
or $100, if greater
Full freight cost or $100 if
higher PLUS 12W handling fee
Full freight cost or $100 if
higher PLUS 12W handling fee
Full freight cost or $250 if
higher PLUS 12W handling fee
Full freight cost or $100 if
higher PLUS 12W handling fee
$250
Full freight cost or $450 if
higher PLUS 12W handling fee
Full freight cost or $300 if
higher PLUS 12W handling fee
$250
Freight
33-37
Freight
33-37
Freight
33-37
Freight
Freight
33-37
33-37
Freight
33-37
Freight
33-37
Actual freight charge to
transport to correct DC + 12W
Handling Fee
$100 + 12W Fee if repeated
offense
Freight
33-37
Freight
33-37
12U
12V
12W
12X
12Y
12Z
12Z-1
12Z-2
Vendor did not provide 2 week prior notice for delivery of
prepaid truckload or container freight
Vendor requested routing via TMS then shipped prepaid &
did not notify (in writing) Traffic to delete the SRR
Vendor failure to deliver prepaid containers to the correct
DC/closest port to the DC as stipulated by PO
Request to change SRR after Freight Notification Email sent
Violation type
Ref
Page #
Ticketing Errors
Violation
Code #
Non- Compliance Violation Description
Non-Compliance Charge
Violation type
Ref
Page #
13A
UPC Active in system does not match vendor UPC on
merchandise
Vendor pre-ticketed price does not match purchase order
and/or Supplier used MSRP verbiage on a Y.E.S. price point.
Vendor ticket has UPC but does not scan
$0.50/unit audited PLUS $250
handling fee
$0.50/unit audited PLUS $250
handling fee
$0.50/unit audited PLUS $250
handling fee
$0.50/unit audited PLUS $250
handling fee
$0.50/unit audited PLUS $250
handling fee
$0.50/unit audited PLUS $250
handling fee
Compliance
Compliance
9, 1517
15-17
Compliance
15-17
Compliance
15-17
Compliance
15-17
Compliance
15-17
13B
13C
13D
13E
13F
Vendor ticket includes retail but no UPC or prepack does not
have exterior UPC (if used by supplier & see p. 24)
Vendor ticket includes UPC but no retail
Size Designation and or Care Label incorrect and/or not on
garment
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
44
13G
13J
Incorrect Color NAME and/or Store Name on Ticket or
Merchandise and/or Group Name not listed on Ticket
Style number or Dept number incorrect or not listed on retail
ticket
UPC ticket missing human readable data or information not
readable or information incorrect
Supplier places more than 1 POS ticket on garment
14B
Merchandise is not pre-ticketed
14E
Tickets on merchandise are for a different retailer
13H
13I
$0.50/unit audited PLUS $250
handling fee
$0.50/unit audited PLUS $250
handling fee
$0.50/unit audited PLUS $250
handling fee
$0.50/unit audited PLUS $250
handling fee
$0.50/unit audited PLUS $250
handling fee
$0.50/unit audited PLUS $250
handling fee
Compliance
15-17
Compliance
15-17
Compliance
15-17
Compliance
15-17
Compliance
15-17
Compliance
15-17
$350
$5 /UPC Entry- Min charge: $250
$500
$750
Compliance
Compliance
Compliance
Compliance
9
9
9
9
$1000
Compliance
6-8
$500 if sent <= 2 day late
$1000 if sent > 2 days late
$1000
$1000
$500
3% of PO Cost + $500 fee
Compliance
6-8
Compliance
Compliance
Compliance
Compliance
6-8
6-8
38
27-32
$300 + $10/carton
3% of PO Cost + $500 fee
$750
Compliance
Compliance
Compliance
27-32
27-32
27-32
$750
$500
$250 per P.O.
Compliance
Compliance
Compliance
6-8
6-8
6-8
3% of PO Cost + $300 fee
Compliance
27-32
$1000
$250
Compliance
Compliance
6-8
6-8
UPC – GXS catalog
15A
15B
15C
15D
UPC not in Catalog /No GXS Catalog Access Provided
Keying charge Advanced UPC Catalog data entry
UPC Catalog requires corrections
UPC Catalog changes after order entry
Advanced Shipping Notification
16A
16A-1
16B
16B-1
16C
16D
16E
16F
16F-1
16G
16H
16I
16J
16K
16L
No ASN received at time of receipt at Distribution Center
or No ASN received at all.
Supplier’s ASN received AFTER 6AM Central the day
after the merchandise was shipped
Carton contents do not match ASN
ASN Discrepancy
BOL does not match ASN
Carton Label not scannable or poor print quality or bar
code itself on the GS1-128 label is missing or not properly
affixed to carton
No GS1-128 label on carton or label covered
GS1-128 label does not match supplier’s ASN
GS1-128 label does not match SRI published requirements
or multiple labels/bar codes on carton
ASN does not include Carton Detail
ASN transmission contains multiple BOL’s for shipment
Failure to respond to 850 or 860 with accurate 997
acknowledgement
GS1- 128 label placement error (includes improper
placement of the carton contents label- if used.)
ASN does not match PO
Inaccurate vendor ship date within Vendor’s ASN data
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
45
Merchandise not shipped as ordered
Violation
Code #
Non- Compliance Violation Description
17A
Sent as a set and ordered as a separate; sent as a separate and
ordered as a set
Coordinates shipped separately
Sent as assorted and ordered by color or sent by color and
ordered as assorted
Sent in bulk and ordered as a pre-pack
Sent as a pre-pack and ordered in bulk
Pre-pack quantities not packed as ordered
Pre-pack top/bottom sizes do not match or missing
Set top/bottom or pre-packs not bundled or packaged and/or
hangers not exposed from polybag.
17B
17C
17D
17E
17F
17G
17H
Non-Compliance Charge
Violation type
Ref
Page #
5% PO Cost + $500 handling
Compliance
23-25
5% PO Cost + $500 handling
5% PO Cost + $500 handling
Compliance
Compliance
23-25
23-25
5% PO Cost + $500 handling
5% PO Cost + $500 handling
5% PO Cost + $500 handling
5% PO Cost + $500 handling
5% PO Cost + $500 handling
Compliance
Compliance
Compliance
Compliance
Compliance
23-25
23-25
23-25
23-25
23-25
$.50 a unit- Minimum $250
charge
$.50 a unit- Minimum $250
charge
$.50 a unit- Minimum $250
charge
Compliance
20-21
Compliance
20-22
Compliance
20-22
$.50 a unit- Minimum $250
charge
Compliance
20-22
Hangers
18
18A
18B
18C
Merchandise not shipped on required hangers or seeded in
carton or polybag
Supplier used an unapproved hanger supplier
Sizers placed on hangers do not correspond to actual
garment size; (Or, effective 7-1-14, crown sizers either not
applied or ‘donut’ sizer’ used.)
Where appropriate, sizer not detailing garment’s inseam
Ticket Placement errors
19
Ticket placement errors
$.50 a unit- + $250 charge
Compliance
16 17
As charged by consolidator
Freight
33
Consolidation Area
20
Consolidation Area Pickup/handling charges
Floor Ready Errors
21A
Unnecessary packing materials and/or using packing slips.
$750
Compliance
21B
Merchandise received in poor condition/wrinkled. NOTE:
This is not considered part of supplier’s “Defective
Allowance” if offered.
Size strip incorrect or missing from folded garments
Garment/items not covered with a clear poly bag and/or
bottom not sealed
Supplier failed to apply and/or utilize the proper
‘suffocation’ warning on the exterior of polybag.
Supplier failed to either properly apply or utilize required
EAS tag
ECOMM merchandise missing required UPC # sticker on
exterior of item’s polybag.
Carton Received not completely sealed
Supplier not optimizing carton utilization (This includes the
improper packing/labeling of “Master Pack” carton)
If merch returned, in/out freight +
$350 fee; If kept, $.50/unit + $350.00
Compliance
$.50 a unit + $250 HC–MIN $250
$.50 a unit + $250 HC –MIN $250
Compliance
Compliance
$.50 a unit + $250 HC –MIN $250
Compliance
$.50 a unit + $250 HC –MIN $250
Compliance
$.50 a unit + $250 HC –MIN $250
Compliance
5% of PO Cost or $1000- if greater
$750
Compliance
Compliance
21C
21D
21E
21F
21G
21H
21J
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
46
2326,36
2326
19
2326
63
6465
18
23
2326,36
Violation
Code #
Non- Compliance Violation Description
Non-Compliance Charge
Violation type
Ref
Page #
Miscellaneous charges
22
22A
22B
22C
23
23A
Multiple requests for same violation dispute; or any other
Compliance issue. (See Comments)
Supplier failed to use required email SUBJECT LINE
information
Supplier requested non-compliance charge review greater
than 60days from original assessment date
Supplier utilized “Check Stub” to initiate CB review
Storage fee after 5th day awaiting RA#
Miscellaneous Charge (See Comments for specific INFO)
24
DRAE/Storage Charge
25
26
Refused freight charge
Detention charges
Per request- min $250
Freight
49
$50 per email
Compliance
3
$250
Compliance
3
$150
$ 350 Per day
As required- See comments
for charge rate.
As incurred by carrier + 12W
Fee
Full cost of freight + 12W Fee
As incurred by carrier + 12W
Fee
Compliance
Compliance
Compliance
48
14
Guide
Freight
33-37
Freight
Freight
14
33-37
Compliance
Compliance
33-37
33-37
Freight
33-37
Freight
33-37
Loading Charges
27
28
Pallet Loading-Failure to load by PO then Style
Trailer Loading-Failure to load trailer by PO then Style
$500
$500
Small Parcel Charges
29
Failure to enter SRI purchase order and/or SRR # number in
UPS/FED-EX system
Failure to use UPS/Fed-Ex PLD compatible shipping method
or UPS/Fed-Ex approved vendors.
30
$300 or freight cost (If higher)
+ 12W fee
$300 or freight cost (If higher)
+ 12W fee
Additional Charges
31
32
33
34
35
SRI provides copy of canceled check
Claim submitted less than $100 found to be valid deduction
SRI provides copies of remittance advice report
A “Vendor Request” to receive back up documentation despite
such INFO available on PEP Compliance System
Insurance Fees added to small parcel shipments
36
37
Failure to apply seal and/or properly document on BOL
Cartons less than minimum requirements not masterpacked
38
38A
39
Failure to comply w/ EDI testing
Failure to provide EDI ID/Qualifier on a timely basis
Incorrect UPS/Fed-Ex Account number used for small parcel
shipments
$150 Per check request
$100 Per claim request
$250 Per request
$500 per request
Compliance
Compliance
Compliance
Compliance
40
40
40
5
As invoiced + 12W
Handling Fee
$100
$200 or cost of freight (If
higher) + 12W Fee
$750
$750
$200 or cost of freight (If
higher) + 12W Fee
Freight
33-37
Freight
Freight
33-37
23-26
Compliance
Compliance
Freight
6-7
6-7
33-37
International Shipping Charges
40A
Forms required by Customs not provided
40B
Incorrect/Invalid information provided on customs forms
40C
Failure to list required information on invoice
40D
Failure to utilize correct Port of Entry
40E
Container delivered without/outside scheduled delivery
date/time
$300 or cost of freight (If higher) +
12W Fee
$300 or cost of freight (If higher) +
12W Fee
$300 or cost of freight (If higher) +
12W Fee
$300 or cost of freight (If higher) +
12W Fee
$300
Freight
55-57
Freight
55-57
Freight
55-57
Freight
55-57
Freight
55-57
Note the column labeled “Violation Type”. On page 52, specific contact information is detailed for each offset-type category. For example, if the
“Violation Type” is labeled as “COMPLIANCE”, then to dispute/request a review of that offset, you must contact
[email protected]
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
47
Remittance Advice Report
This is will be the final time this page will be included in the Stage Compliance Guide.
IMPORTANT!
When SRI issues a check to the vendor, a Remittance Advice Report is included with the check. The
Remittance Advice Report summarizes the invoices being paid minus any deductions. These deductions
can include, but are not limited to, shipping/freight violations, carton pickup charges, shortages,
advertising/ markdown allowances, and damage/ distribution allowances. The Remittance Advice
Report is considered the vendor’s claim copy.
Please notify your factors, lock boxes, check processing departments, banks, etc. not to discard this
very important document. SRI will assess a $100 fee per requested report to provide copies. (See
Violation Code # 31)
NOTE: It is IMPORTANT TO NOTE that due to the availability of the Compliance Site at
www.GXS.com/Stage, suppliers MUST NOT to use their check stub/remittance advice report
as their primary way of identifying assessed non-compliance violations as this information is
‘dated’. IMMEDIATE chargeback data can be found on the Stage “PEP” Compliance site
located at: www.gxs.com/Stage. If you are not set-up on the Stage “PEP” compliance web site,
immediately contact: [email protected] Suppliers that use this information to dispute
assessed non-compliance charges will not be considered.
Below is an EXAMPLE of a Remittance Advice report:
The three digit code before “SEE ROUTING GUIDE” tells you what Violation number from the Vendor
Compliance table that the charge references. In the above example, the charge is for violation 21C “size strip
tape missing form folded garments”. Please use this code in conjunction with the Vendor Compliance table
located in the Vendor Compliance /Routing Guide to determine why you were charged.
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
48
Shipping/Compliance Violation Inquires
1. Inquires and disputes must be submitted by e-mail, with all appropriate documentation scanned
and attached. Supplier MUST be specific as to why the claim is being disputed. Please email
shipping violations inquiries to:
Email: [email protected]



If unsure of violation type, please see Non-compliance table (pages 40-45) and example of the Remittance
Advice Report (Page 46).
E-Mailing inquiries and disputes to the wrong department will cause a delay.
SRI will not research claims older than 60 days (from date of non-compliance charge approval).
2. The following must be included in order for your disputed charge to be researched:
 Supplier name, #, non-compliance code & PO # in email subject line (See below)
 Specific detail of request and reason for dispute
 Vendor contact information
Due to the time needed to research and process inquiries or disputes, SRI will not accept any resubmissions once a response has been given. If multiple requests are received for the same inquiry or
dispute, a non-compliance charge will be assessed. (See Violation Code 22)
Freight Violation Inquires
1. Inquires and disputes must be in writing by email, with the required documentation scanned and
attached, faxes will not be accepted. Please mail required information for Freight Violations/
Carton Charges to:
Attn: SRI Transportation Department
Email: [email protected]


2.
3.
4.
5.
If unsure of violation type, please see Non-compliance table and the example of the Remittance Advice Report
above.
E-Mailing inquiries and disputes to the wrong department will cause a delay.
The following must be included in order for your dispute to be researched:
 A letter of request
 BOL
 Remittance Advice Report
Due to the numerous trading partners, SRI is unable to provide copies of freight bills. The transportation
department can provide detailed information needed to validate reasons for deductions.
SRI will not research claims older than 60 days old (from date of non-compliance charge approval).
Due to the time to research and process inquiries or disputes, SRI will not accept any re-submissions once a
response has been given. If multiple requests are received for the same inquiry or dispute, a noncompliance charge will be assessed.
SRI Shipping and Freight Violation Process Flow
1. To expedite flow, suppliers are REQUIRED to place the supplier name, supplier #, Violation Code, and
PO # (if applicable) in the email’s SUBJECT line.
2. If the charge is valid, SRI will provide the vendor with a detailed explanation for the charge, and
instructions on how to avoid in the future. Suppliers are encouraged to review this INFO and take the steps
needed to internally communicate this information within their organization.
3. If the charge was assessed in error, SRI will notify the vendor of the error & will contact AP Department to
issue the payback. No additional correspondence will be needed from the supplier.
4. Compliance violations over 60 days old from non-compliance approval date will NOT be considered for
review. (See 22B non-compliance charge.)
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
49
SUPPLIERS NOTE!
This page, i.e. “Stage Transportation Management System” (TMS) Vendor
Setup/Change Form, has been removed.
The updated process for TMS registration/setup/change is now through
“UltraShip” and is detailed on page 33 of this guide in the following
highlighted paragraphs:
To utilize the system, please complete the online form located at
http://www.ultrashiptms.com/vendor-onboarding/. Once TMS setup is complete, an email
will be sent to the key contact person with all necessary information and instructions. Please
note, setup process can take up to 5 business days. Online form should be submitted to allow
adequate time for setup process.
All revisions/updates (i.e. address changes, shipping hours or contact information, etc.) must
be communicated via email to [email protected] prior to requesting routing. Once
you have received confirmation that the change has been made, you may resume the use of
TMS. If information such as holiday closures is not communicated prior to requesting routing
or on the comments on the SRR, non-compliance charges will be assessed in addition to
request being canceled.
Please take the time to read this updated transportation section (that starts on
page 33) as it details the complete procedure of this process.
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
50
EXAMPLE
Date: 1/1/2016
BILL OF LADING
Page _1 of 1__
SHIP FROM
Name: Joe Smith Vendor Contact: Bob Smith 212-111-2222
212-222-3333
Address: 12345 Smith Lane
City/State/Zip: Canton, MS 39046
Bill of Lading Number: ____12345___________
fax
BAR CODE SPACE
FOB: 
SID#:
SHIP TO
Name: Stage Stores Distribution Center
Address: 506 Bealls Blvd.
City/State/Zip: Jacksonville, TX 75766
CID#:
CARRIER NAME: Broussard Transportation
Location #: ____00601____
Trailer number: 485
Seal number(s): 084923
SCAC: BPLA
Pro number: 012345
FOB: 
THIRD PARTY FREIGHT CHARGES BILL TO:
Name:
BAR CODE SPACE
Address:
Freight Charge Terms: (freight charges are prepaid
City/State/Zip:
unless marked otherwise)
SPECIAL INSTRUCTIONS:
Prepaid ______
Collect _X_
3rd Party _____
SRR # 1234
TMS SHIPMENT # 190253
CUSTOMER ORDER INFORMATION
PALLET/SLIP
WEIGHT
CUSTOMER ORDER NUMBER
# PKGS
ADDITIONAL SHIPPER INFO
(CIRCLE ONE)
10066852
10072569
10083208
300
300
50
650
GRAND TOTAL
6000
6000
100
12,100
Y
N
Y
N
Y
N
Dept # 1110
Dept # 5220
Dept # 7330
CARRIER INFORMATION
HANDLING
UNIT
COMMODITY DESCRIPTION
PACKAGE
QTY
TYPE
QTY
TYPE
650
CTN
650
CTN
WEIGHT
H.M.
(X)
12,100
LTL ONLY
Commodities requiring special or additional care or attention in
handling or stowing must be so marked and packaged as to ensure
safe transportation with ordinary care.
See Section 2(e) of NMFC Item 360
NMFC #
CLASS
Apparel
GRAND TOTAL
Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or declared
value of the property as follows:
“The agreed or declared value of the property is specifically stated by the shipper to be not exceeding
COD Amount: $ ______________________
Fee Terms: Collect:  Prepaid: 
Customer check acceptable: 
__________________ per ___________________.”
NOTE Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C. 14706(c)(1)(A) and (B).
RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between
the carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by
the carrier and are available to the shipper, on request, and to all applicable state and federal regulations.
The carrier shall not make delivery of this shipment without payment of
freight and all other lawful charges.
_______________________________________Shipper
Signature
SHIPPER SIGNATURE / DATE
Trailer Loaded:
Freight Counted:
CARRIER SIGNATURE / PICKUP
DATE
This is to certify that the above named materials are properly
classified, described, packaged, marked and labeled, and are in
proper condition for transportation according to the applicable
regulations of the DOT.
X By Shipper
 By Driver
X By Shipper
 By Driver/pallets said to contain
Carrier acknowledges receipt of packages and required
placards. Carrier certifies emergency response
information was made available and/or carrier has the
DOT emergency response guidebook or equivalent
documentation in the vehicle.
Property described above is received in good order,
except as noted.

By Driver/Pieces
Example sample BOL w/ filled information
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
51
Date:
BILL OF LADING
Page _______
SHIP FROM
Bill of Lading Number: ______________________
Name:
Address:
City/State/Zip:
BAR CODE SPACE
FOB: 
SID#:
SHIP TO
Name:
CARRIER NAME: _______________________________
Location #: __________
Trailer number:
Address:
Seal number(s):
City/State/Zip:
SCAC:
Pro number:
FOB: 
CID#:
THIRD PARTY FREIGHT CHARGES BILL TO:
Name:
BAR CODE SPACE
Address:
Freight Charge Terms: (freight charges are prepaid unless
City/State/Zip:
marked otherwise)
SPECIAL INSTRUCTIONS:
Prepaid ______

(check box)
CUSTOMER ORDER NUMBER
# PKGS
Collect _____
3rd Party _____
Master Bill of Lading: with attached
underlying Bills of Lading
CUSTOMER ORDER INFORMATION
PALLET/SLIP
WEIGHT
ADDITIONAL SHIPPER INFO
(CIRCLE ONE)
Y
N
Y
N
Y
N
Y
N
GRAND TOTAL
CARRIER INFORMATION
HANDLING
UNIT
QTY
TYPE
COMMODITY
DESCRIPTION
PACKAGE
QTY
TYPE
WEIGHT
H.M.
(X)
LTL ONLY
Commodities requiring special or additional care or attention
in handling or stowing must be so marked and packaged as
to ensure safe transportation with ordinary care.
See Section 2(e) of NMFC Item 360
NMFC #
CLASS
STAMP SPACE
GRAND TOTAL
Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or
declared value of the property as follows:
“The agreed or declared value of the property is specifically stated by the shipper to be not exceeding
COD Amount: $ ______________________
Fee Terms: Collect:  Prepaid: 
Customer check acceptable: 
__________________ per ___________________.”
NOTE Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C. 14706(c)(1)(A) and (B).
RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing
between the carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been
established by the carrier and are available to the shipper, on request, and to all applicable state and federal
regulations.
The carrier shall not make delivery of this shipment without payment of freight and all
other lawful charges.
_______________________________________Shipper Signature
SHIPPER SIGNATURE / DATE
Trailer Loaded:
Freight Counted:
CARRIER SIGNATURE / PICKUP DATE
This is to certify that the above named materials are properly
classified, described, packaged, marked and labeled, and are in
proper condition for transportation according to the applicable
regulations of the DOT.




Carrier acknowledges receipt of packages and required placards. Carrier
certifies emergency response information was made available and/or carrier
has the DOT emergency response guidebook or equivalent documentation in
the vehicle.
By Shipper
By Driver
By Shipper
By Driver/pallets said to
contain

By Driver/Pieces
Property described above is received in good order, except as noted.
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
52
Page _______
SUPPLEMENT TO THE BILL OF LADING
Date:
Bill of Lading Number:
__________________
CUSTOMER ORDER INFORMATION
CUSTOMER ORDER NUMBER
# PKGS
PALLET/SLIP
WEIGHT
(CIRCLE ONE)
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
ADDITIONAL
SHIPPER INFO
PAGE SUBTOTAL
CARRIER INFORMATION
HANDLING
UNIT
QTY
TYPE
PACKAGE
QTY
TYPE
COMMODITY
DESCRIPTION
WEIGHT
H.M.
(X)
Commodities requiring special or additional care or
attention in handling or stowing must be so marked
and packaged as to ensure safe transportation with
ordinary care.
See Section 2(e) of NMFC Item 360
LTL ONLY
NMFC
#
CLASS
PAGE SUBTOTAL
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
53
Correspondence Addresses & Phone Numbers
If you have specific business questions, below is the contact information for each category. NOTE: The contact
information for questions on deductions can be found on page 44.
Any questions or issues regarding EDI, excluding Violation Code inquiries, should be directed to:
Stage Stores, Inc.
Attn: EDI Administrator
Phone: 713-663-9756
10201 Main Street
email: [email protected]
Houston, TX 77025
Fax: (713) 660-3350
Any questions or issues regarding Packaging, Freight Violations, Distribution Allowance Deductions, or general vendor
transportation requirements/charges- EXCLUDING COMPLIANCE violations- should be directed to:
Stage Stores, Inc.
Attn: Logistics Dept
Phone: (713) 295-5461
10201 Main Street
email: [email protected]
Houston, TX 77025
Fax: (713) 838-4494
Any questions or issues regarding routing or transportation, excluding non-compliance charge inquiries, should be directed to:
Stage Stores, Inc.
Attn: Transportation
Phone: (713) 838-4474
10201 Main Street
email: [email protected]
Houston, TX 77025
Fax: (713) 838-4494
Any questions or issues regarding COMPLIANCE violations, Floor Ready, Ticketing, or Labeling Questions should be
directed to:
Email: [email protected]
Any questions or issues regarding Return to Vendor RTV should be directed to:
Stage Stores, Inc. RTV
Fax: (903) 586-2903
123 7 E. Rusk
Jacksonville, TX 75766
Email: [email protected]
Any questions or issues concerning invoice payments, remittance advice, shortages, or markdown allowances should be
directed to:
Attn: Vendor Relations
Phone: (713) 838-4429
Accounts Payable
Email: [email protected]
P.O. Box 20768
Houston, TX 77225-0768
Questions regarding “DIRECT TO CONSUMER” ECOMM orders & processes please contact:
[email protected] “Direct to Consumer” ECOMM orders are those orders that are shipped directly to the
consumer from the supplier’s facility, and never pass through a Stage receiving building.
Any questions or issues concerning Damage Allowance percent or deduction disputes should be directed to the appropriate
buying office. These terms are negotiated between Sales Representative and Buyers.
All manual invoices should be directed to Stage Stores
Attn: Accounts Payable
PO Box 20768
Houston, TX 77225
Stage Stores COMPLIANCE & ROUTING Guide: Update Effective 2-1-16
54
International Shipping
Letter of Credit
For Purchase Orders placed via Letter of Credit, Specialty Retailers, Inc. will supply all shipping and
paperwork requirements in the Letter of Credit. You must follow the Purchase Order, Invoice, Ticketing,
Packaging, Labeling, and Packing Slip instructions provided in this Logistics Guide. Failure to provide
all required documents to the Freight Forwarder listed may result in delay in receiving your Forwarders
Cargo Receipt required for payment.
Direct Buy / Open Terms / FOB Shipping Port
Specialty Retailers, Inc utilizes Expeditors Intl as our Freight Forwarder and U S Customs Broker.
Shippers may go the Expeditors Website at www.Expeditors.com. Follow the link for Office Locator to
find contact names and phone number to each Expeditors office/port. Expeditor’s offices at each port
are supplied with a PO listing for that port and will perform PO verification when the shipment is
booked. Shipments MUST be booked AT LEAST 2 WEEKS in advance of the PO ship/cancel dates to
allow shipping within the Ship/Cancel date provided on the Purchase Order.
All Shippers MUST provide Expeditors International with the Original Commercial Invoice, Packing
List, Bill of Lading, Certificate of Origin and/or any other documents and forms required by U S
Customs. In order to begin the payment process one set of all Original documents including Invoice,
Packing List, BOL, Forwarders Cargo, Certificate of Origin, and/or any other documents and forms
required by U S Customs MUST be mailed to:
Specialty Retailers, Inc.
10201 S Main St
Houston, TX 77025
ATTN: Michelle Barrett / Finance Dept.
Examples of Forms Required
 Shoes – IFI Form – detailed description of shoes used to determine the correct Harmonized Tariff
code
 Items containing Wood Products or Vines – Fumigation Certificate
 Items containing Feathers – Veterinarian Certificate declaring no Blood, skin etc. and proof
feathers were cleaned
 Items containing shells – Requires Scientific name as well as common name. If endangered
species there must be a Cities/Fisheries Certificate
 Candles – Must Provide Certificate verifying candles do NOT contain Petroleum Products and
provide a percentage breakdown of products used. NOTE: Customs may request that a U S Lab
test the candles for constituent breakdown to determine if petroleum is in the candle. (Invalid
information provided by the shipper causing higher duty charges will be charged back to the
shipper via a chargeback deduction.)
 Ceramic ware: Vendor must state Ceramic or Porcelain and note if items are glazed. If the items
are glazed then a Chinese Ceramic Factory Code is required if they are a member. If glazed, you
must provide the percentages of glazing components by a Lab Analysis.
***Failure to provide required forms causing delay in customs release or extra freight cost will be charged back to
the vendor.
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Invoices
All invoices must include the following information:
1. Consignee Name – Consigned to Specialty Retailers, Inc.
2. Terms of Sale
3. Currency
4. Cost of packing
5. Ship to Location – Ship to distribution center listed on the purchase order
6. Ship to Port
7. Purchase Order number - Each Purchase order must be listed separately on the invoice noting the
carton count per PO.
8. Item # - Each item must be listed separately on the invoice providing the cost per item and a very
detailed description in order for customs to determine the Tariff is correct. Example: You cannot
state Wooden decorative items – you must give a detail description of the item. For certain items
such as clocks you must provide the individual cost of the case and the movements including the
size of movements. A detailed description of the case and the movements must be provided.
9. Harmonized Tariff code – HTS code must be listed on the invoice for each item shipped. Certain
items like clocks must list the HTS code for the case and for the movements.
10. Country of Origin
11. Actual Manufacturer name and address
***Failure to provide required information on the invoice causing a delay in customs release or extra freight charges
will be charged back to the vendor.
Container Shipments Purchased FOB Port of entry USA.
Follow all Purchase Order, Invoicing, Bill of Lading, Packaging, Labeling, and Packing List instructions
listed in this Logistics Guide
All containers MUST deliver to the port closest to the ship to Distribution Center. Once the container
arrives at port, you must notify the Traffic Dept. at [email protected] and provide the
container number, purchase order number(s) and carton count for each PO in the container. The Traffic
Dept. will then give you the name and phone number of the delivering carrier in order to release the
container.
Container Shipments Purchased FOB Destination Warehouse
Follow all Purchase Order, Invoicing, Bill of Lading, Packaging, Labeling, and Packing List instructions
listed in this Logistics Guide.
Once the container is ready to deliver you must send an email to [email protected]
providing the Container #, delivering carrier name, Purchase Order (s) and carton count for each
purchase order in the container. You will then be given a delivery date and time.
*** Failure to provide accurate information or delivery of a container without prior notice will result in a noncompliance charge to your company.
*** Failure to follow these instructions may result in a non-compliance charge to your company.
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Compliance Assurance Regarding Consumer Product Safety Regulations:
As a vendor partner, you undoubtedly are aware that the United States Congress recently enacted the Consumer
Product Safety Improvement Act of 2008 (“CPSIA”) which affects all consumer products and includes many new
obligations. To sell to Stage Stores, we require that you comply with all legal requirements, including compliance
with this new law, and existing product safety laws and regulations. Failure to do so will result in the rejection of
your shipments. In particular, the CPSIA requires certifications and limits the use of lead and phthalates in a
variety of consumer products and children’s products. There are important preexisting requirements on garment
flammability and small parts, for example.
The General Certification of Conformity (“GCC”)
For all products manufactured on or after November 12, 2008, Section 14(a)(1) of the Consumer Product Safety Act,
as amended by the CPSIA, essentially requires a GCC to be issued with respect to every product that is subject to
any consumer product safety rule, ban, standard or regulation enforced by the CPSC. This includes all children’s
products but is not limited to those products. The GCC is required for all products subject to applicable rules, bans,
standards and regulations. Products without the required certificate, which must accompany the product and be
furnished to the retailer, cannot be imported or distributed in the United States. For Stage Stores, these
requirements must be satisfied through the submission of a GCC form.
Stage Stores requires imported vendors to meet the GCC requirement. Certifications must include mandatory
information required by law. Stage requires you to prepare and furnish these certifications to the Freight
Forwarder with each shipment. Freight will not be shipped or accepted without the GCC form. On page 59 is a
sample of the GCC certificate that must be used.
US Customs Data Elements Form
Required by Specialty Retailers, Inc. for all Shipments/Purchase Orders prior to booking with the Freight Forwarder
or Ocean Carrier
Specialty Retailers, Inc. requires all shippers to complete the information below and provide this form to the Freight
Forwarder or Ocean Carrier when the shipment/ Purchase Order is booked prior to shipping. Failure to provide all
the information required in the form will cause your booking to be rejected until the fully completed Form is
provided. Incorrect information provided in this form which causing delay in clearance with U S Customs or
charges accessed will be paid by the shipper.
Lacey Act
Specialty Retailers, Inc. requires all shippers to complete the Plant and Plant Product Declaration Form if shipment
contains the following: any wild member of the plant kingdom, including roots, seeds, parts, or products thereof,
and including trees from either natural or planted forest stands. Any product that is classified in the following
HTS chapters, must submit the form:
Ch. 44 Heading (wood & articles of wood)
4421- (articles of wood, nesoi)
Ch. 48 Heading (paper & articles of)
4801-(Newsprint)
4802-(Uncoated writing paper)
4803-(Toilet or facial tissue stock)
4804-(Uncoated kraft paper)
4805-(Other uncoated paper and board)
4806-(Vegetable parchment, etc.)
4807-(Composite paper and board)
4808-((Corrugated paper and board)
4809-(Carbon paper)
4810-(Coated paper and board)
4811-(Paper coated, etc. other than 4803, 4809, or 4810)
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Ch. 94 Heading (furniture, etc).
940169 (seats with wooden frames)
940330 (wooden office furniture)
940340(wooden kitchen furniture
940350 (wooden bedroom furniture)
940360 (other wooden furniture)
94039070 (wooden furniture parts)
IMPORTANT NEW INFORMATION!
New Container Weight Verification Regulation To Be Effective July 1, 2016
The requirement making container weight verification a condition for vessel loading will become legally binding on
July 1, 2016.
Please review
ADDENDUM J: Container Weight Verification starting on
page 73 for complete information.
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US CUSTOMS DATA ELEMENTS FORM
(10 Data Elements Required for Importer Security Filing)
Required by Specialty Retailers, Inc. for all Shipments/Purchase Orders prior to booking with the
Freight Forwarder or Ocean Carrier
** Specialty Retailers, Inc. requires all shippers to complete the information below and provide this form to the Freight
Forwarder or Ocean Carrier when the shipment/ Purchase Order is booked prior to shipping. Failure to provide all the
information required in the form will cause your booking to be rejected until the fully completed Form is provided. Incorrect
information provided in this form causing delay in clearance with U S Customs or charges accessed will be paid by the shipper.
1.
Manufacturer Name & Address:____________________________________________________
_____________________________________________________________________________
2.
Container Stuffing location: _______________________________________________________
3.
Seller Name & Address: __________________________________________________________
______________________________________________________________________________
4.
Consolidator Name & Address: ____________________________________________________
(For LCL shipments only)
______________________________________________________________________________
5.
Buyer Name & Address:
Specialty Retailers, Inc. 10201 Main Street Houston TX 77025
6.
Ship to Name & Address _________________________________________________________
7.
Importer of Record: ___Specialty Retailers, Inc._____________________________________
8.
Consignee Number: ____74-0821900_______________________________________________
9.
Country of Origin :______________________________________________________________
10. Commodity Harmonized Tariff Schedule Number (6 or 10 digit):
Item
HTS
P.O. Number
Shipper ___________________________________ Date ________________________________
Signed By: __________________________________ Title ________________________________
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Plant and Plant Product Declaration Form
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ADDENDUMS
ADDENDUM A: Required Polybag Warning
Effective 7-1-15, SRI REQUIRED the implementation of the following POLYBAG suffocation warning in
English- with a Spanish version encouraged. (NOTE: Spanish version is not required at this time.) Polybags
that are 1.0 mil in thickness or less and have a bag opening of 5” or greater MUST contain this warning. (If your
polybags are over 1.0 mil in thickness and/or your bag opening is < 5”, then NO polybag suffocation warning is
required… although still encouraged.)
NOTE: If you ship merchandise that fits the above description however they are designated as “Industrial
Polybags”, i.e. to be removed prior to sales floor display, then no suffocation warning is required. When in
doubt, contact [email protected]
NOTE: SRI is requesting that the below verbiage be used. If your company has slightly different verbiage,
contact [email protected] for direction PRIOR to shipping.
NOTE: All specifically designated ECOMM orders shipped in individual polybags MUST contain this
suffocation warning as long as they are 1.0 mil or less in thickness and have an opening of 5” or greater.
“Industrial Bags” do not exist in the ECOMM order environment.
NOTE: Bags that are closed with a ‘zip-lock’ type closure are not considered ‘polybags’ and are therefore not
bound by this requirement.
ENGLISH VERSION
WARNING: To avoid danger of suffocation, keep this plastic bag
away from babies and children. Do not use this bag in cribs, beds,
carriages, or play pens. This bag is not a toy.
SUGGESTED SPANISH VERSION
Advertencia: Para evitar el riesgo de asfixia, mantenga esta bolsa de
plástico lejos de los bebés y los niños. No utilice esta bolsa en las
cunas, camas, carriolas, o corralitos. Esta bolsa no es un juguete.
Warning Font Size requirement:
Total Length and Width of Bag Combined
Minimum Type Size
Less than 25 inches
25 to 39 inches
40 to 59 inches
60 inches or more
10 point
14 point
18 point
24 point
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ADDENDUM B: “Small Units In Error” Policy
SRI realizes that due to shipping the # of units required on a typical SRI PO, small relatively inconsequential
errors could be identified. As a result, Stage has implemented a “Small Units In Error” Forgiveness Policy.
When an error is identified in the below listed CODES of < 6 units or < 3 prepacks, a record will be generated
showing the details of the identified issue, i.e. photos uploaded, comments detailed, notification email
generated, etc., however no non-compliance charge will be assessed. It is important to note that a $25.00
‘handling charge’ will be assessed to cover the expenses for uploading the above information.
It is the desire of the SRI Vendor Compliance Office that suppliers will review this information with the goal of
avoiding larger future similar issues where a full non-compliance charge will be assessed.
The codes covered by this policy are:
CODE(s)
13 A – J
14B, E
17F
17H
18B/18C
19
21B
21C
21D
21F
21G
Description
Assorted ticketing errors
No tickets/tickets from another retailer
Odd prepacks
Prepacks not ‘bundled’ together
Hanger Sizers
Ticket Placement
Damaged Goods
Size Strips
Sealed Garment Bags
Missing EAS Tag
ECOMM UPC Stickers missing
ADDENDUM C: Maximum Compliance Charges as a
Percent to PO Cost
SRI will limit the maximum amount of assessed “COMPLIANCE” violations to 25% of the PO’s cost. For
example, if the total PO cost = $1,000.00, the maximum amount of “COMPLIANCE” violations assessed against
this PO is $250.00, i.e. 25% of the total PO cost.
NOTE: This MAX % involves COMPLIANCE charges ONLY, and does not involve “TRANSPORTATION”based charges. “Transportation-based” charges will be assessed per the schedule detailed in this guide.
“Compliance Violations” can be identified by the word “Compliance” under the column “Violation Type”
found on pages 42 – 47. “Transportation”-based violations can be identified by the word “Freight” under the
column “Violation-Type” found on pages 42 – 47.
NOTE: SRI reserves the right to exceed this MAX % level if the non-compliance violations identified rise to
such a level. The decision to exceed this MAX % level will be made by the VP of Vendor Compliance &
Relations.
NOTE: The “Small Units In Error” Policy found in Addendum “B” on page 64 does not take into consideration
this MAX cost %, i.e. the handling charge of $25.00 will be assessed in such instances
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ADDENDUM D: REQUIRED EAS TAGGING FOR
SPECIFIC DEPTS/MERCHANDISE
On September 17, 2014, an email was sent to all suppliers of the following SRI Department #’s detailing the
requirement for EAS tags effective 2-1-15. This email detailed the following information:
Effective February 1, 2015, suppliers will be REQUIRED to place EAS (security) tags in/on merchandise sold to
Stage Stores within the following departments:
These departments include:
Dept 1468- Watches
Dept 1473- Costume Jewelry
Dept 1496- Fine Jewelry
EAS Tag Suppliers:
 The 2 largest suppliers/manufacturers of EAS tags are “A & H Manufacturing” and “B & G International”.
 These EAS tag suppliers manufacture EAS tags that support the security systems found in the Stage Stores.
Therefore it is critical that suppliers must apply such tags in order to have the ultimate desired security
effect.
 These same tag suppliers support other 3rd party sellers of these tags… therefore please ask your current tag
seller if they support these formats.
 Department 1468 - Watches
B&G
Swivel Tag – Style # 1, 2 or 3
A&H
Self-Locking Tag – style # EAS-SL01
Molded Cable Tag – style # EAS-MC01
NOTE: If the watch has a UPC tag with enough surface area on the reverse side of the tag to properly attached an
EAS tag AND if the device holding the UPC to the merchandise is theft resistant, the supplier ‘may’ place the
EAS tag as noted. The purpose of this EAS tag is to prevent/identify theft. Therefore it is critical that an EAS tag
cannot be placed on a part of the packaging that could be easily removed and disposed of by the ‘customer’ prior
to leaving the store… as this defeats the purpose.

Carded Jewelry
A&H
Fold-over Card with Imbedded EAS Tag solution style # EAS-CF01
Extended Hanger Card – style # EAS-EA01
Please do not place the EAS tag at the base of the card.
NOTE: It is IMPERATIVE that cards with the added EAS tags MUST properly fit on store display towers, i.e. the
applied EAS tag cannot force the card to ‘stick out’ or not properly seat on the display. Therefore, suppliers in
this category will be required to send sample tags with EAS tags applied to their BUYER for approval PRIOR to
shipping. Suppliers are encouraged to complete this process “SOONER” rather than “LATER” in the EAS
application process.

Non-Carded Jewelry Necklaces and Bracelets
A&H
Self-Locking Tag – style # EAS-SL01
Molded Cable Tag – style # EAS-MC01
(Stage Stores requests that suppliers avoid the use of ‘Tri-Fold’ String Tag # EAS-TS01.)
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65
If your company has a request for a tag location beyond what is stated on the attached, please contact
[email protected] for direction PRIOR to shipping.
Additional IMPORTANT Information:
 Suppliers are NOT to use ‘dummy’ EAS tags. All such tags need to be active and ‘real’
 Stage Stores has noticed that several suppliers in the above listed departments are already applying EAS
security tags to their merchandise. No changes will be required of these suppliers as long as their already
applied EAS tags comply with the above requirements.
 The application of the required EAS tag MUST NOT interfere with the proper sales floor presentation. For
example, if an EAS tag is placed on the exterior of a display box, the sales presentation is negatively
affected. (In such cases, the EAS tag should be placed inside the carton in a position not visible by the
consumer.)
 If the EAS tag has no other alternative location other than to be placed on the carton’s exterior, the location
of the EAS TAG must be placed in the most inconspicuous location possible to avoid negative impact to the
sales floor presentation.
 Questions on where to place your EAS tag not addressed by the above directions should be immediately
addressed to your merchants.
 The bottom-line for such EAS tag placement: “The final placement of the required EAS TAG must NOT
impede the proper sales floor presentation/display of the merchandise.”
For failure to see follow this requirement, see non-compliance CODE 21F for chargeback details.
ADDENDUM E: $ 25.00 Notification Charge
As reported in both Addendums “B” & “C”, Stage will initiate a $25.00 notification charge to cover the
expenses of obtaining, uploading, notifying, and maintaining the database of the charges detailed in these 2
Addendums. Stage will also assess this $25.00 “Notification Charge” for those suppliers granted a
“TEMPORARY EXEMPTION” for specific non-compliance CODES for a specific period of time.
For example, if a supplier receives a “TEMPORARY EXEMPTION” for non-compliance CODE 19 (Ticket
Placement) until a specific date, whenever Stage identifies such a violation on an incoming shipment, Stage will
‘assess’ a CODE 19 violation in the amount of $25.00. The comments will state that it is a ‘notification charge’
and will provide all of the photos, comments, and other specific data related to that violation. An email
notification to the supplier will also be generated. Suppliers are encouraged to review the data during any
‘Temporary Exemption” period in order to correct that issue prior to the expiration of that exemption.
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ADDENDUM F: GS1-128 Labels Horizontal (Landscape)
Layout
Please note the following approved layout versions for the GS1-128 labels in a “Horizontal Layout”.
Please reference pages 27 – 32 regarding the requirements for each of the zones detailed.
Where possible, suppliers are encourage to use GS1-128 labels in a Horizontal (Landscape) layout when cartons
are short, i.e. at 4” minimum, etc.
BULK-SINGLE UNITS
PRE-PACK BULK
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67
PACK-BY-STORE
ADDENDUM G: Home Merchandise- Ticketing Clarification
Please note the following as additional ticketing location clarification for “Home Merchandise”. When in doubt
as to the proper ticket location for your specific product, please contact Stage Vendor Compliance
([email protected]) BEFORE you ship.
Special ticket locations for Textiles:
Textiles will be broken into the below listed categories with the special issues noted:
Category
Towels
Sheet Sets
or side of package.
Special Issue/INFO
Supplier will place the retail price/dept/class on the sewn-in UPC/Care label.
Supplier will place the retail price/dept/class next to the UPC code- most likely on the back
Memory Foam Pads & Pillows
Supplier will likely have 2 UPC codes- one on the top of the box and one on the
bottom. This is NOT a double tag violation. Supplier may also place the retail next to one of the bar codes and/or on
the front, customer facing package side. All are acceptable.
Comforter Sets
Supplier will place the retail price/dept/class next to the UPC code located on the card
insert within the zipped polybag surrounding the comforter set.
Quilts
Supplier will place the retail price/dept/class next to the UPC code located on the card
insert within the zipped polybag surrounding the quilt.
Throws
Supplier will place the retail price/dept/class next to the UPC code located on the card
insert within the zipped polybag surrounding the throw.
Pillows
Retail price marking will be next to the UPC bar code on the card insert within the
polybag surrounding the pillow.
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ADDENDUM H: Scorecard Categories
On May 1, 2015, SRI announced that a Supplier was available on the “PEP” Compliance Site. Below is a sample
print out of the available scorecard.
The following Compliance Codes comprise the above “Major Categories”:
Major Categories
Missing ASN
Invalid ASN
Contents Do Not Match ASN
Other EDI Errors
Late ASN/Invalid Date
Missing / Invalid ASN
PO Violations
BOL Error
Freight/Carrier Violations
Small Parcel Charges
Early/Late Shipment
Not Shipped As Required By PO
Fill Rate Compliance
Floor Ready Compliance
Barcode/Carton Label
Assorted Compliance Issues
Identifier
A
B
C
D
F
G
H
I
J
K
L
N
O
P
Q
R
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CODE
1A
1B
2
3A
3B
3C
3D
3E
3F
3G
3H
3I
3J
4D
4E
4F
4I
4J
4K
4L
4M
4N
4P
6
6A
6B
7A
7B
7C
7D
7E
7F
8A
8B
8C
10
11
Major
Category
L
L
H
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
I
I
H
I
I
I
I
I
I
I
N
P
P
D
D
G
H
H
D
N
N
N
O
O
CODE
12A
12C
12D
12E
12H
12I
12J
12K
12L
12M
12N
12O
12P
12Q
12R
12S
12T
12U
12V
12W
12X
12Y
12Z
12Z-1
12Z-2
13A
13B
13C
13D
13E
13F
13G
13H
13I
13J
Major
Category
J
H
J
J
J
J
J
J
H
J
J
J
J
J
H
J
J
J
J
J
J
J
J
J
J
H
P
P
P
P
P
P
P
P
P
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CODE
14B
14E
15A
15B
15C
15D
16A
16A-1
16B
16B-1
16C
16D
16E
16F
16F-1
16G
16H
16I
16J
16K
16L
17A
17B
17C
17D
17E
17F
17G
17H
18
18A
18B
18C
Major
Category
P
P
H
H
H
H
G
F
C
G
D
Q
Q
Q
Q
G
G
D
Q
G
F
N
H
N
N
N
N
N
N
P
P
P
P
CODE
19
20
21A
21B
21C
21D
21E
21F
21G
21H
21J
22
22A
22B
23
23A
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40A
40B
40C
40D
40E
Major
Category
P
J
P
P
P
P
P
P
P
P
P
H
R
R
R
R
R
R
J
R
R
K
K
R
R
R
R
K
R
J
R
K
R
R
R
R
R
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ADDENDUM I: Required Vendor Certification
VENDOR COMPLIANCE CERTIFICATION
SOURCING AND MANUFACTURING MERCHANDISE
The company identified below (“Vendor”) certifies to Specialty Retailers, Inc. and its parents, subsidiaries
and affiliates (“Stage Stores”) that:
• Vendor has exercised due care and established systems, policies and procedures to ensure legal
compliance and is aware of no information that reasonably suggests that any of the goods supplied to or
manufactured for Stage Stores are in violation of any applicable laws, rules, and regulations.
• Vendor will comply with Stage Stores’ Vendor Compliance Requirements (located at
http://www.gxs.com/stage), including, without limitation, Stage Stores’ Vendor Compliance Requirements
for Sourcing and Manufacturing Merchandise.
• Vendor understands and agrees that Stage Stores may monitor compliance through audit reviews or
documentation verification or otherwise.
By executing this Vendor Compliance Certification, the authorized signatory of the Vendor attests and
certifies that, as of the date set forth below, the foregoing is true and correct.
Enter ALL Applicable Vendor #s:
_______________________________________________________
Legal Operating Name of Vendor:______________________________________________________
__________________________________________________________________________________
Address, City, State, Zip
______________________________________
Printed Name of Signatory
_______________________________________
Title
_______________________________________
Signature
_______________________________________
Date
Email address: __________________________
Please email signed/completed copy of this form to: [email protected]
Suppliers that have not completed this form MUST do so immediately. ALL Suppliers must
complete this form.
Send your questions to: [email protected]
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ADDENDUM J: Container Weight Verification
Container Weight Verification
Effective Date: July 1, 2016
New Regulation
At the end of 2014, the International Maritime Organization (IMO) adopted amendments to the Safety of Life at Sea
Convention (SOLAS) that will require every packed export container to have a verified container weight as a
condition for loading aboard a vessel.
The requirement making container weight verification a condition for vessel loading will become legally binding on
July 1, 2016.
All parties involved in the international transportation of maritime containers – including shippers, will need to take
measures to ensure that they are prepared to fulfill the new SOLAS regulatory requirement before the
implementation date arrives.
The proposed amendments to SOLAS are intended to:
Reduce the loss of containers from vessels
Provide assurance to other parties in the supply chain
Improve safety of the workforce, vessel, and equipment
Background
Container weight issues, like overweight/underweight containers, misdeclared freight, poor weight distribution
within a container, and inadequate securing thus an unstable container, have been a serious concern for the industry.
Container lines, port labor and terminal operators have pointed to recent accidents, including the breaking up of the
MSC Napoli on the southern U.K. coast in January 2007, the partial capsizing of the MV Deneb in 2011, and the July
2013 sinking of the 8,000TEU MOL Comfort in the Indian Ocean as proof of the need for mandatory container
weighing.
Impact to the Shipper
The shipper is required to verify the gross mass (using Method 1 or Method 2 explained below), and to
communicate the verified mass in a shipping document.
The shipping document could either be the shipping instructions to the line, or a separate communication such as a
weight certificate.
The information must highlight that the gross mass is the “verified gross mass”, signed by somebody duly
authorized by the shipper, and received in time to be used by the master and terminal representative in the ship’s
stowage plan.
Basic Principles Under SOLAS Requirement
1. Before a packed container can be loaded onto a ship, its weight must be determined through weighing. It is a
violation of SOLAS to load a packed container aboard a vessel to which SOLAS applies without a proper weight
verification. There is no exception to this requirement.
2. Under the SOLAS amendments, there are two permissible methods for weighing:
Method 1, which requires weighing the container after it has been packed, or Method 2, which requires weighing all
the cargo and contents of the container and adding those weights to the container’s tare weight as indicated on the
door end of the container.
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3. Estimating weight is not permitted. The shipper (or by arrangement of the shipper, a third party) has a
responsibility to weigh the packed container or to weigh its contents.
Under either Method, the weighing equipment used must meet national certification and calibration requirements.
Further, the party packing the container cannot use the weight somebody else has provided, except in one specific set
of defined circumstances.
4. A carrier may rely on a shipper’s signed weight verification to be accurate. The carrier does not need to be a
“verifier” of the shipper’s weight verification. Nor do the SOLAS amendments require a carrier to verify that a shipper
providing a verified weight according to Method 2 has used a method which has been certified and approved by the
competent authority of the jurisdiction in which the packing and sealing of the container was completed. However, it
is important to note that, for the shipper’s weight verification to be compliant with the SOLAS requirement, it must be
“signed”, meaning a specific person representing the shipper is named and identified as having verified the accuracy
of the weight calculation on behalf of the shipper.
5. The lack of a signed shipper weight verification can be remedied by weighing the packed container at the port. If the
marine terminal does not have equipment to weigh the container and provide a verified weight, alternative means
must be found to obtain a verified container weight; otherwise, the packed container may not be loaded on to the ship.
6. When a marine terminal receives a packed export container that does not have a signed shipper weight verification,
there will need to be processes in place at the terminal for obtaining the weight of such containers and using such
weights in the vessel stow plan. Terminals and carriers will need to agree on how these situations will be handled.
7. If a packed container is weighed at the load port, that weight is to be used for vessel stow planning.
8. Vessel stow plans should use verified weights for all packed containers loaded on board.
Enforcement and Penalties
Enforcement methods and penalties are not defined at present.
The main sanction under SOLAS is that unless the verified weight has been provided to the ships master or his
representative and the terminal operator, the container should not be loaded onboard the vessel.
For more information and questions, please contact your local Expeditors office.
Sources:
http://www.worldshipping.org/industry-issues/safety/WSC_Guidelines_for_Implementing_the_SOLAS_Container_Weight_
Verification_Requirement.pdf
http://www.worldshipping.org/industry-issues/safety/cargo-weight
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