Health and Safety - Clapham Manor Primary School

Health and Safety - Clapham Manor Primary School

Health & Safety Policy

Health & Safety Policy

Clapham Manor Core Purpose Statement

We aim to provide the highest standards of education, in an inclusive environment, through effective learning and teaching for all, with a broad, balanced and personalised, relevant curriculum that includes all statutory requirements. We value equity and inclusion and believe that in supporting all learners to become confident individuals able to live safe, healthy and fulfilling lives they will become lifelong learners and responsible citizens who make a positive contribution to society that deals effectively with economic, social and cultural change.

We will:

ensure that our school reflects and celebrates the diversity of the community and that everyone develops respect for all

 recognise learners’ similarities and differences and provide learning opportunities that are tailored to ensure all learners reach their full potential

encourage and develop independent thinking, risk-taking and problem-solving skills, develop learners confidence and positive self-identity and ensure that everybody show kindness and understanding towards others

ensure the efficient use of resources: human, physical and financial, in order to provide best value. We will also provide a safe, caring, happy and stimulating atmosphere within an aesthetically pleasing sustainable environment

maintain a committed educational partnership between children, staff, parents/carers and

Governors. We will also further establish links with other educational providers and the wider community

provide inspirational leadership and efficient management, with effective communication at all levels. We will empower our children to gain these skills for themselves

continue to encourage team work amongst all the staff and stakeholders, promoting respect, openness and honesty, where everyone has a voice.

If this policy is statutory, this must be filled in.

Statutory Requirements: This policy must be read in conjunction with the National Curriculum, other

DFES or borough documentation

Date policy adopted by Governing

Review Date

Signature of Chair of Resource Committee

Signature of Headteacher

30 September 2015

September 2016

30 September 2015 Date for full implementation

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Health & Safety at Work etc. Act 1974 Section 2(3)

Management of Health and Safety at Work Regulations 1999 Regulation 3

Aims and Objectives

To ensure the safety of all, irrespective of cultural background, religion, age, class, gender or disability

To ensure that all members of the school community are aware, respectful and confident in the use of the policy and all of its procedures.

To develop reasonable safeguards to ensure that all members of the school community can safely use the school and to comply with the Health and Safety at Work etc. Act 1974 and the Management of Health and Safety at Work Regulations 1999.

To ensure the partnership with the wider community of the school is effective in ensuring the safety of all who use the school and that the school is seen as a place of safety as we maintain high health and safety standards in order to protect pupils, members of staff, visitors or others who may be affected by school activities.

To ensure continuous good practice and set the scene for there to be a culture of health and safety awareness within school with effective communication both written and oral.

To ensure that there is a culture of responsibility of the whole school community for effective Health and Safety including pupils, staff, and parents/carers

To ensure that all p rocedures relating to Health and Safety are “best value”

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Clapham Manor Primary School

& Children’s Centre

Overall Statement of Policy

It is the policy of Clapham Manor Primary School and Children’s Centre to maintain high health and safety standards in order to protect pupils, members of staff, visitors or others who may be affected by school activities. The school operates within the overall health and safety policy of the London Borough of Lambeth, which specifies required standards of health and safety for schools


Responsibilities of the Governors


The school governors have responsibility for keeping under review standards of health and safety within the school. Where deficiencies are identified the governors have responsibility for ensuring that corrective action is taken. The governors also have particular responsibility for:

Ensuring that decisions of the governing body take account of, and comply with, the health and safety policy of the Education Directorate;

Ensuring that sufficient resources are allocated to meeting the mandatory minimum standards of the Education Directorate Health and Safety Policy and any legal requirements relating to health and safety;

Ensuring that health and safety standards in the school are monitored and reviewing the standards achieved by considering reports from the Headteacher at least every term;

Ensuring that school premises, buildings and equipment for which they are responsible, are adequately maintained and inspected so as to ensure the health and safety of staff, pupils, visitors and contractors who may visit, use or work on the premises;

Ensuring that where contractors are engaged to undertake work on school premises or buildings, an adequate assessment of the prospective contractors involved is undertaken in order to ensure that any contractor selected has adequate resources and competence to undertake the work safely and without putting the contractor’s employees, or school staff, or pupils at risk;

Ensuring that where volunteers are used to give assistance to the school activities, or undertake work in school premises, such work is adequately planned organised and supervised. Also ensuring the volunteers used have sufficient competence so as to ensure the health and safety of both undertaking the work and anyone who may be affected by it, and also ensuring that all volunteers have a current Enhanced

DBS check.


The Headteacher has overall responsibility for the day-to-day management of health and safety in the school. In particular, the Headteacher has the following responsibilities:

To ensure that the health and safety standards detailed in Lambeth Health and Safety

Management Manual are implemented and maintained at the school;

To ensure that school staff receives adequate health and safety training appropriate for their responsibilities;

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To ensure that staff are adequately consulted on health and safety matters either through the school safety committee, or directly, and that staff to be allocated health and safety responsibilities are adequately consulted on the type and nature of the duties allocated;

To ensure that the standards of health and safety are formally monitored and that a health and safety report covering the minimum items specified in the Lambeth Health and Safety Management Manual (Section 10) is presented to the Governors at least every term;

To chair the school health and safety committee (Section 10);

Attend any required health and safety training provided by the school or the Council

To ensure that health and safety monitoring and inspection arrangements, meeting the minimum standards specified in the Lambeth Education Directorate Health and

Safety Manual, are implemented;

To ensure that where new staff are recruited, the selection process takes adequate account of the training and competence of the prospective staff member to undertake the work safely, having regard to the degree of supervision they will receive;

To ensure any off-site event or trip organised by or on behalf of the school that adequate arrangements are made for the supervision of the pupils involved. Safety of the staff and pupils and that these arrangements must at least meet any minimum standards specified by the Education Directorate;

To ensure that, where required, school specific risk assessments are undertaken and recorded;

To ensure that the health and safety requirements identified, either in the school specific risk assessments or in relevant Education Directorate risk assessments, are implemented;

To ensure there are adequate arrangements for first aid, both on school premises and on school outings, or activities, in accordance with the Education Directorate guidelines. c) d)

Fire Safety Manager

The Premises Manager will have responsibility for overall planning and organisation of fire safety matters within the school. In particular he will:

Ensure that fire precautions in the school premises are maintained in accordance with the standards detailed in the Lambeth Health and Safety Management Manual

(Section 4) and that practice fire evacuation drills are undertaken at least every term;

Ensure that all staff are aware of their particular responsibilities in the event of fire;

Ensure that there are arrangements made for nominated members of staff to call the fire brigade and meet them on arrival;

Ensure a check is made at least every term that the inspection and maintenance arrangements for fire alarm and detection systems, emergency lighting, and fire extinguishers are being undertaken correctly and that a report is provided to the

Headteacher on the results of this check.

Teaching Staff

Teachers within the school have a responsibility for the health and safety of themselves and pupils under their control. In particular teachers are responsible for:

Undertaking lessons and school activities in accordance with any national, Council or school guidelines relevant to the health and safety of the staff and pupils;

Ensuring that they are familiar with the school fire procedure and their role in it;

Maintaining good standards of housekeeping and cleanliness in the activities under their control;

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Ensuring where pupils need to wear any protective clothing or equipment for particular lessons or activities, that the use of such clothing or equipment is rigorously enforced;

Ensuring that any special equipment for which they have particular responsibility is maintained in a safe condition and is suitable for the purpose for which it is used;

Ensuring that where there are health and safety considerations in relation to a particular lesson or activity, the lesson plan addresses these issues and is adhered to;

Ensuring that any off-site outing or activity for which they are responsible, only takes place following written authorisation by the Headteacher and in accordance with a plan which specifies an adequate level of supervision and health and safety arrangements to ensure that pupils or others are not put at risk;

Attending any required health and safety training provided by the school or the


Undertaking, as required by the Headteacher, any formal health and safety monitoring or inspections, in order to assist the school maintain adequate health and safety standards;

Reporting, promptly, any deficiencies in health and safety standards they are not able to correct, either to the Headteacher, or the Premises Manager as appropriate. e)

Premises Manager

The Premises Manager is responsible to the Headteacher for:

Ensuring that fire equipment and systems are adequately maintained and tested in accordance with the standards specified in the Health and Safety Management

Manual and that records are kept;

Acting as the school representative In any dealings with contractors who are to work at the school;

Assisting the school to assess the competence of any contractors who it is intended to use for undertaking work at the school, and monitoring the standards of health and safety whilst the work is undertaken;

Ensuring that the day to day maintenance of the school premises is undertaken and that serious deficiencies which cannot be quickly corrected are notified to the head teacher;

Ensuring that statutory inspections of school plant, equipment and systems are undertaken in accordance with Directorate policies and procedures and that any corrective action identified as necessary is promptly implemented and the required records are kept;

Ensuring that inspections of portable electrical equipment, the fixed electrical installation, ladders, stepladders, playground equipment and gas equipment are undertaken in accordance with the standards in the Health and Safety Management and that records are kept;

Ensuring that any necessary statutory inspections of lifting tackle, pressure vessels and exhaust ventilation equipment are undertaken and records kept;

Arranging any necessary corrective action identified by health and safety inspections detailed above;

Maintaining a register of dangerous and hazardous substances used or stored by the

Premises Manager at the school and ensuring that this register contains copies of up to date material safety data sheets;

Ensuring relevant work is undertaken and controls maintained in accordance with the appropriate COSHH assessments;

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f) g) h)

Ensuring that weekly walk through inspections of the standards of housekeeping in the school premises are undertaken and that deficiencies which cannot be promptly corrected are reported to the Headteacher;

Ensuring that he only undertakes work that is within his training or competence and, in particular, that he/she does not undertake work on roofs, scaffolding, or in confined spaces such as drains or tanks, unless he is both trained and authorised to do so.

School Business Manager

The School Business Manager is responsible for:

Ensuring that a list of first aider's is maintained, together with the dates for refresher

 training;

Arranging necessary refresher training for first aider's;

Maintaining records of health and safety training undertaken for school staff;

Maintaining a list of staff trained to undertake risk assessments required for manual handling, display screen equipment, the use and storage of hazardous substances

 and general risk assessments;

Reporting to the Headteacher the need to train further first aider’s in order to meet the

 minimum required for the school;

Ensuring that notices displaying the name and location of first aider’s are kept up to date;

Maintaining the school accident book and arranging for statutory accident reports to be completed in accordance with Directorate guidelines and LA advice and guidance;

Ensuring that a record of practice fire evacuation drills is kept, showing the date of the fire evacuation and the time taken to evacuate the premises;

Ensuring that there is a nominated person and deputy for calling the fire brigade in the event of fire and that a clear notice of the procedure for calling the fire brigade is displayed;

Ensuring that assessments are undertaken of display screen equipment workstations used in the school by employed staff and that records of the assessments are kept;

Ensuring that eye and eye sight tests are offered to school staff who are regular users of display screen equipment, in accordance with the Council’s Policy;

Ensuring that records are kept of pupils undertaking school trips and outings, together with the names and responsibilities of supervising staff accompanying the pupils;

Ensuring that where school visits or holidays involving adventure activities are planned, written confirmation and evidence is obtained from the centre involved that a current licence, issued under the Adventure Activities Licensing Regulations, is held for the activities involved.

Other School Staff

All school staff have a responsibility for undertaking their work in accordance with any instructions or training provided by the school or the Council and for drawing to the schools attention any equipment or situation which could create a danger to themselves or others.

All staff are also required to ensure their work is carried out in a way, which avoids risks to themselves or others.

School Pupils

All pupils at the school are required to act in accordance with any school health and safety rules and procedures and not to behave in a way, which would put themselves or others in danger. Pupils are also required not to interfere with, or misuse, any safety or fire equipment.

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Other uses of the school premises

All other users of the school premises are required to act in accordance with any school health and safety security rules and procedures and not to behave in a way, which would put themselves or others in danger.

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Mandatory common standards and guidance are contained in the Health and Safety

Management Manual, which gives information on a number of health and safety issues of relevance to the school. Where internal guidance does not cover a specific issue, the school will adopt the practices or standards recommended in Heath and Safety Executive, or Department for Children, Schools and Families (DCSF) publications, or relevant British or European



Competent advice on health and safety issues is available to the school through the Health and

Safety Lead Officer at the Lambeth Education Directorate.


The school health and safety committee will be chaired by the Headteacher and meet at least twice per term. The committee will consist of appointed trade union safety representatives, other members of the teaching and non-teaching staff.


The fire procedure is displayed on the notice boards and next to fire alarm call points. New members of staff will be instructed in the fire procedure and their responsibilities by the fire safety manager, or a member of staff nominated to deputise for the fire safety manager, on their first day of employment.

Fire evacuation drills will be held at least once a term. Fire extinguishers and the fire alarm system are subject to regular inspection and maintenance, which is organised by the Premises


Self-closing fire doors are provided in the school to delay the spread of fire and smoke and must not be wedged or left open. Suc h doors are labelled “fire door keep shut”. Automatic fire doors are also provided which will shut in the event of the fire alarm being actuated. Such doors are labelled “automatic fire door keep clear”.

The Fire Safety Manager holds a copy of the fire safety risk assessment for the school. Included with the fire safety risk assessment is the overall fire safety plan for the school, which designates responsibilities to individual members of staff.


The school has 21 first aiders, the names of whom must be displayed on the standard first aid signs. Any injuries to pupils or staff must be reported to a first aider, who will ensure that appropriate action is taken. Records of such injuries must be entered in the accident book. The first aider’s to whom they are allocated maintain the contents of first aid boxes. The school

business manager will report accidents, ill health conditions and dangerous occurrences that fall within statutory reporting requirements, in accordance with Council procedures.



Standard arrangements exist for the assessment of competence and the control and monitoring of contractors. The school also has a standard set of rules for contractors, which are notified to the contractor, and form part of the contractual arrangements. These arrangements are documented in the Health and Safety Management Manual and are operated by the Premises

Manager, or another member of staff, who has been allocated to deputise for this role. Where staff or pupils become aware of dangers caused by contractors, these should be immediately reported to the Premises Manager.


Staff will be provided with adequate training Health and Safety training appropriate for their responsibilities.


The school will follow and implement the LA and DCSF good practice guide on Educational visits and the LA Policy and arrangements in respect of educational visits.

The Educational Visits Co-ordinator is Paul Jobson.

Off-site visits and trips will only be undertaken where a written plan for the trip, the health and safety arrangements and the level of supervision has been produced and approved by the

Headteacher. Adventure holidays organised by the school will only be undertaken at centres holding a current licence under the Adventure Activities Licensing Regulations.

Before a residential trip, relevant medical details must be obtained and arrangement must be made for contact with school in the case of an emergency.


A risk assessment has been undertaken for the school to establish the necessary security measures required for pupil safety. The Education Directorate implements these measures on a programmed basis. All staff and pupils are required to assist in maintaining good standards of security on school premises.

During school hours all visitors to the school, including parents and carers, must sign in using the book and docket system. This docket is then displayed around the visitor’s neck throughout their visit on a green lanyard labelled ‘Clapham Manor VISITOR’. Visitors will not be permitted to enter the school unless they follow this procedure. All staff must wear their ‘Clapham Manor

STAFF’ lanyard and pass at all times.


No smoking is allowed on school premises. However limited arrangements may be made for social events organised by the Friends of Clapham Manor.


Pre-employment medical surveillance is undertaken for all new staff, usually by means of a confidential questionnaire, by the Occupational Health Medical Adviser. Confidential medical details are held in the strictest confidence and will only be disclosed to the school with the prior consent of the staff member. However, information such as restrictions on particular types of work, or special precautions necessary for health and safety reasons, will be provided to the school to avoid putting the employee or others at risk. Where a staff member becomes pregnant

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or suffers from an ill health condition, which is likely to affect their work, they should notify the school as soon as possible to enable any special precautions needed to be implemented.

Arrangements will be made for an assessment to be carried out.


Where events are planned to take place out of normal school hours, within school premises, this must be authorised by the Headteacher and a health and safety plan for the event will be drawn up by the Fire Safety Manager, in conjunction with the teacher responsible for the event, or with the external body responsible for the activity. The health and safety plan will particularly address fire safety issues, the safety of equipment brought on to the premises, first aid arrangements and any arrangements for serving food. Where a number of events of the same type are held, one plan covering all the events may be used. Where external bodies are responsible for the event, or activity, then the relevant requirements of the health and safety plan will be agreed, in writing, with the body concerned as a condition of using or hiring the premises.


The safety and maintenance of the school electrical installation is of great importance in order to ensure the health and safety of pupils and staff. The fixed electrical installation will be subject to an electrical inspection and test by an NICEIC contractor at least every five years and this will be organised by the Premises Manager who will keep records of the inspection. Any deficiencies identified by the inspection will be promptly corrected, or, where this is not possible, the relevant part of the installation will be electrically isolated.

All portable electrical equipment and equipment connected to the electrical installation by means of a plug and socket will be subject to a combined electrical inspection and test at specified intervals and labelled with the date of inspection and a date of the next inspection due. The

Premises Manager will be responsible for organising these tests, using an NICEIC electrical contractor. Mains powered electrical equipment belonging to staff or pupils must not be used on school premises unless it has been electrically inspected and tested.

Work on the electrical installation, or minor repairs such as changing bulbs or tubes in lighting units, will be organised or undertaken by the Premises Manager. Such work will only be undertaken when the relevant part of the installation has been isolated.

Volunteers will not be permitted to undertake work on the electrical installation or repairs to portable electrical equipment unless they are an NICEIC approved contractor and can provide a

Certificate of Completion when the work is finished. Pupils and staff will not be permitted to undertake work on the fixed electrical installation of the building.

Where pupils are involved in arranging lighting or stage electrical equipment (including electrical supplies for amplifiers or musical instruments) for school plays, discos or similar events, then such equipment must have been subject to a combined electrical inspection and test during the past twelve months and the electrical supply to the equipment must be routed via a 30mA residual current circuit breaker. Pupils must only change bulbs in such equipment when they have been authorised to do so by a teacher responsible for the activity and then only when the equipment has been electrically isolated.

Where portable mains electrical equipment is to be used outside the school buildings, this will only be permitted if the equipment has been approved by the Premises staff as suitable for the intended use and it is adequately protected from mechanical damage, the weather, contact or splashing with water and is in any case protected by a 30ma RCD.

Work on the school electrical installation by contractors will be undertaken in accordance with the schools standard rules for contractors.

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Work at heights, necessitating the use of ladders, step ladders exceeding 3 metres in height or in areas where there is a risk from falling, will only be undertaken by, or when approved by the

Premises Manager. School pupils must not be permitted to undertake work at heights (for example when arranging lighting for plays or similar events) unless there is safe and secure access to the area where the work is undertaken and guard-rails and toe boards are provided to physically prevent a fall.



The school relies on, and greatly appreciates, assistance from parents / carers and other volunteers in support of school activities. However where work on school buildings or facilities is proposed to be undertaken by volunteers, the school’s health and safety plan will be made to known to those volunteers by the Premises Manager, to ensure the work can be undertaken safely. Any work carried out will be supervised by the Premises staff.


In order to ensure that health and safety standards are maintained and deficiencies are identified, a system of regular monitoring and inspection operates at the school.

Daily inspections are carried out by the Premises Manager / Premises Staff with more detailed inspections carried out termly and will cover each area of the school. Inspection reports will be given to the School Business Manager for review and the necessary actions will be followed up.

A governor with responsibility for health and Safety will carry out at least one inspection with the

Premises Manager annually. Where problems identified by inspections cannot be satisfactorily resolved at school level, the matter would be raised with the Education Directorate.

The governors will also receive a health and safety report at the resources committee.


Fire instruction and call point notices are displayed throughout the building.

All staff should be familiar with the position of the fire extinguishers, hoses and break glass points. Persons discovering a fire should raise the alarm by smashing the break glass point. In the event of a fire or other emergency the continual sounding of the alarm will raise the alarm.

The Headteacher / Deputy Headteacher / School Business Manager will call the fire brigade.

Children will leave the school building in silence with their teacher or meals supervisor if it is lunchtime, via the nearest outside door, and will assemble in the playground; children assembled in the Infant Playground will be taken to Grafton Square. Exits should be kept free of all obstructions.

The Headteacher, Deputy Head, Premises Manager and School Business Manager will take the gate key. The School Business manager will also check the toilets on the ground floor.

The teachers will bring their registers or the office staff will hand registers to the teachers, who check all their children have left the building. This should be reported to the Headteacher. Noone should re-enter the building until told to do so.

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Fire drills take place at least once a term. All fire systems are tested quarterly, by a qualified

outside contractor. Weekly fire alarm tests are held and recorded by the Premises

Manager / Premises staff.


Teachers are responsible for the following:

that exits routes are never blocked

that all materials are stored safely e.g. not piled on top of cupboards

that flammable materials e.g. display materials, kept at a safe distance from electrical sockets, lights and air vents and electrical wires are stored safely

that children are trained to use electrical appliances, glue and scissors safely. (See

Hazardous Substances).

that children move quietly and calmly at all times, keeping hands, feet and objects to themselves

that children enter and exit the school quietly and calmly

that children are not left unsupervised at any time in any area of the school building or its grounds. If children are to be kept in as a sanction for classroom behaviour, the class teacher is responsible for supervision within

that registers are taken at the beginning of each session and children are counted after playtimes

that no child leaves the premises unless written permission has been received. Children should not be left in the main areas unsupervised.


Children are encouraged to use the equipment provided. Risk assessments have been carried out for all play equipment.


Club leaders must keep a register of children attending their clubs.

The school’s health and Safety booklet for visitors will be given to club leaders. However, if there are any concerns regarding the building these should be reported to the Premises

Manager or Headteacher immediately.


Other users of the school premises are given a copy of the school Health and Safety Policy and made aware of safety regulations. The Premises Manager or nominated representative will be on duty during non-school activities.


In cases of emergency the staff in the kitchen must exit the building immediately on hearing the fire alarm. Any safety hazards are to be reported by the cook or the Headteacher.


All employees are subject to an Enhanced police check carried out by the Criminal Record



Considerations of health and Safety form an item on the agenda of each

governor’s resources committee.

The committee will look at accident reports, Premises

Manager’s health and safety reports, risk assessments and any report on areas of concern.

The Health and Safety statement is reviewed annually by the Governor’s Resource Committee and amended as appropriate in the light of experience or further legislation.

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A copy of the school drill should be clearly displayed in each classroom.

A fire drill takes place once a term.

The Premises Manager rings the buzzer for the Fire Drill.

During a Fire Drill, the Headteacher or Deputy - log the time it takes the Infants from the bell to lining up at the bottom of the Infant playground and the teacher to raise an arm to show that all the children in her/his care are accounted for and safe.

The Premises Manager logs the time it takes for the Juniors to line up in the Junior Playground, and the teacher to raise an arm to show that all the children in her/his care are accounted for and safe.

* Stopwatches are kept in the

Premises Manager’s office.


At all times Teachers must know where pupils in their care are.

No pupils should leave class without permission.

A copy of the procedure will be displayed in each classroom and in each Year's Attendance

Register; a copy will also be placed in the Emergency Contact File.




To all visitors to Clapham Manor Primary School please read the following instructions carefully.

There is no planned fire practice today.

As a visitor, you have a legal responsibility to care for y

our own and others’ health &


If the fire alarm sounds, leave the building by the nearest fire exit. Familiarise yourself

with the fire exit plan in the room you are visiting.

Smoking is not permitted anywhere on the school site.

Visitors and parents are requested not to enter classrooms or teaching areas unless


Clapham Manor Primary School & Children’s Centre cannot be held responsible for

any loss or damage to personal possessions while using or visiting the school.

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Outside main school office


Inside fire exit door leading to Junior playground





Outside top hall along corridor


Outside classroom (I) along corridor



Outside classroom (Q) along corridor


Outside fire exit door to stairs leading to Junior Playground






Near bottom hall by Alarm Panel


By Premises Manager’s Office – CALL POINT 9

Visitors Area by Meeting Room Entrance


By Emergency Door near Toilet



Stairwell by Conference Room (104)


Upper First on Brick Wall by Interconnecting Door



By Entrance to Room 201


By Entrance to Room 202



By Entrance to Room 302


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By Entrance to Room 305



By Door Leading to the Roof





ICT Room

Fire Exit 3 - 4 Class



Fire Exit 2 - 3 Class


Fire Exit near Main Entrance CALL POINT 4

Fire Exit near Staff Room


Fire Exit Staff Entrance


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Water extinguisher x 2

Carbon Dioxide extinguisher x 2

Room C

Foam extinguisher x 1

Carbon Dioxide x 1

Room D

Water extinguisher

Carbon Dioxide extinguisher x 1

Bottom Hall

Water extinguisher x 2


Fire Blanket x 2

Foam extinguisher

Wet Chemical

Emergency Gas Shut Off

Carbon Dioxide extinguisher x 1

Kitchen Corridor

Foam extinguisher


Powder x 2



Water extinguisher x 2

Top Hall

Water extinguisher

Carbon Dioxide x 1

Servery (Top Hall)

Fire Blanket

ICT Suite (Mezzanine level)

Carbon Dioxide extinguisher


Water extinguisher x 3

Key Stage Managers Room

Carbon Dioxide x 1

Deputy / Assistant Heads Room

Carbon Dioxide x 1

Literacy Room

Water extinguisher x 1

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Lobby (brick wall)

Water extinguisher x 1

Carbon Dioxide extinguisher x 1

Ground Floor Kitchen


Stairwell (3



Water extinguisher x 1

Carbon Dioxide extinguisher x 1

Server’s Room (302)

Carbon Dioxide extinguisher x 1 Fire Blanket x 1

Main Office

Water extinguisher x 1

Carbon Dioxide extinguisher x 1


Stairwell (1 st


Water extinguisher x 1

Carbon Dioxide extinguisher x 1

Staff Room Kitchen

Fire Blanket x 1


Stairwell (2 nd


Water extinguisher x 1

Carbon Dioxide extinguisher x 1

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Staff Entrance



Water extinguisher / Carbon Dioxide extinguisher

Kitchen / Dining Room

Adult Learning Room

Fire Blanket

Carbon Dioxide extinguisher

Housekeeping Room

Staff Room

Reception Area

2-3 Class

Carbon Dioxide extinguisher

Carbon Dioxide extinguisher

Water extinguisher / Carbon Dioxide extinguisher

Water extinguisher

3-4 Class

ICT Room

Water extinguisher

Carbon Dioxide extinguisher

Childcare Manager Room

Carbon Dioxide extinguisher

Extended Services &

Children’s Centre Manager

Carbon Dioxide extinguisher




Disabled Toilet


Disabled Toilet

Room 101

Room 103


Room 201

Room 202


Room 302

Room 305

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It is suggested that you take careful note of the following advice, which may help you to handle any difficult situations whilst carrying money to the bank.

 It should not be obvious that money is being carried.

 Make sure that the same route / time is not taken when carrying money to the bank.

 When carrying money it is advisable not to stop, speak or assist members of the public.

 If you see anyone acting suspiciously on route, return to school.

 If you are threatened / held up - hand over the money.

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Exercise vigilance at all time

– noting anything that implies possible / actual verbal or physical aggression.


Classrooms should be locked at lunchtimes. At the end of the day, hang up your keys in the staffroom - do not take them home or leave them lying around.

Keys to various cupboards are kept in the staffroom or office. In emergency, the Head and

Premises Manager have sets of keys. Always return keys to the staffroom/office after use.

Personal Security

Do not leave valuables, handbags etc. unattended at any time.


It is suggested that you take careful note of the following advice, which may help you to handle any difficult situations if an intruder or intruders at school confront you.

1. If you see anyone that you think should not be on the school's premises ask them, in a friendly way, their reasons for being there. You should guard against questioning someone on the basis of stereotyped assumptions. If you are satisfied that they are on legitimate business and you are able to spare a few moments, accompany them to the office where they can sign the ‘Visitors Book’ and collect a visitor’s badge.

2. If the person is unable to offer an acceptable reason for remaining, politely ask them to leave in a clear and firm way and escort them off the premises.

3. If they refuse to leave, do not attempt to force them to leave you, but inform the Headteacher,

Deputy Headteacher or Premises Manager.

4. In this situation, try to remain calm and avoid raising your voice or being drawn into an argument.

5. When the police arrive, they should be told that they have been called in accordance with

Section 40 of the Local Government (Miscellaneous Provisions) Act 1982. If the police concerned are still in doubt, they should be asked to check with their station officer who should be able to clarify their powers under the Act.

6. If the police are called as a result of a physical assault, in serious cases they have the power to arrest the assailant and take legal proceedings directly.

7. Remember, the LA will provide the fullest support legally possible to staff in connection with alleged assaults, threats or criminal damage arising in the course of or out of the performance of their duties. The LA will advise on the action that is required in connection with legal proceedings.

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8. Take a note of the description of any intruders and any conversation, which you might have had with them, even when they leave the premises on your request or where they might have refused to leave initially but then leave before the police arrive. All intruder incidents should be reported to the Headteacher and the incident should be recorded on the Accident/Incident

Form Doc. Ref. RIDDO 1. In the unfortunate event of any injuries being sustained, a separate report should be made on the Accident / Incident Form.

(The above forms are kept in the School Office)

9. Try to follow these sensible precautions:

- If you can, avoid working alone in isolated parts of the building especially outside normal working hours or during the holidays.

- If it is necessary and you are required to work early in the morning or after normal working hours at night:

- Give prior notice to the Premises Manager / Premises staff, if you intend working late and indicate where you will be in the building.

- Make sure your colleagues know

- Check where they are likely to be in the building;

- Make sure suitable precautions have been taken to prevent intruders entering the

area where you are working;

- If you are alone, consider locking yourself in

- Report your departure when you leave.

There is a security system in the main office.

To let visitors or pupils into the school a door bell is located by the office main entrance. To gain entry to the school, visitors must use the bell. You must ascertain who the visitors are before releasing the door. Do not let anyone in unless you know who he or she is. Panic buttons are

located in the school office.

If in any doubt do not release the door.

LAMBETH POLICE 020 8721 2623

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Priorities: - Staff to be informed

School Business Manager will inform the following staff depending on seriousness of accident


Deputy Head Assistant Heads

KS Managers

The above informed members of staff should contact parents / carers etc. if or as necessary.

Paediatric First Aiders - Name

Simon Allen

Effective to


Louise Amos

Alison Hyman

Judi Kenney

Tracy Messenger

Eileen O’Neil





Joy Preddie

Mandy Reddey

Monika Grinova

Lisa Kelly





Chanel Nelson

Marcus Ekeh

Diana Serrao

Candida Place





Zlata Camdzic

Josephine Pulman

Louie Clarke

Barbara Watroba





Rosemarie Wells

Tracie Wallis




First Aid At Work: Russell Hasleden

Lisa Kelly



Accident / First Aid Procedures

If a child requires routine first aid on the playground all support staff carry first aid equipment on them.

If the accident is deemed to be more serious, a first aider must be called to give their opinion

/ administer first aid.

The first aider will decide on whether the parent / carer needs to be contacted to take the child home or take them for further medical advice

– the family G.P. or hospital.

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In case of serious medical emergency an ambulance may be called. If the parent / carer cannot be contacted, a member of school staff will accompany the child to hospital / doctors until the parent / carer can relieve them.

Parent / Carer telephone numbers are located in Folders on the filing cabinet in School Office under Emergency Contact Numbers and also in class registers.

Minor accident forms are in the First Aid Rooms and First Aid Cupboard located outside the new toilets on the ground floor.

Accident / Injury Forms (RIDDO 1) are in the School Office


Sickness / Blood.

Keep children away from it by putting a barrier around / cover it (perhaps with chairs) until the

Premises Manager / Premises staff can be alerted to clear it up.

Epi pens

Epi pens are kept in the First Aid cupboard outside the new toilets on the ground floor, in class boxes; each is clear ly labelled with the child’s name. There is a list of assigned staff who will give injection. Support staff training has been given by the School Nurse Summer

Term 2015.

Other Medicines

If a child has a condition where medication has to be kept on the school site, the Health Authority needs to inform the school. Otherwise no medicines should be administered or kept on the school premises unless

‘A Request for School to Administer Medication’ form has been completed and signed by the parent / carer and Inclusion Manager. For further guidance see Staff Booklet.

Contagious Diseases

If a child has an infectious diseases such as measles, German measles, chicken pox, whooping cough, mumps and tonsillitis the Area Health Authority should be notified.

Medical Emergency Procedures

Report any physical medical symptoms to the School Office/ Headteacher / Teacher in charge / Senior Midday Supervisor / First Aider.

Call for an ambulance

– emergency services 999 on First Aider’s advice and if urgent action is needed.

School Office/Headteacher / Teacher in Charge / Senior Midday Supervisor / First Aider to contact parent / carer or other named responsible person immediately.

Premises staff to be informed to open fire gates in Belmont Road for ambulance.

If staff members are to accompany child, the personal information booklet kept in the pupil profile folder needs to be taken with them

– this contains medical information given by parent

/ carer.

If the child is thought to have had an anaphylactic reaction, there is a named volunteer who has received training to administer child’s medication.

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These are: Brian Hazell - Jo Clarke

Eileen O’Neill - Carol Cameron

Alison Hyman - Mandy Reddey

Tracy Messenger - Karen Stevenson

Beverly Alakija - Justyna Bielecka

Eileen O’Neill -Joy Preddie - Sue Hayes




Conservation of Energy / Water

Turn off lights when not in use, turn taps off tightly. At the end of the day, ensure that electrical equipment - computers, cassette players etc. are turned off at the mains and stored away securely.

Maintenance Matters

The Premises Manager / Premises staff can tackle most minor repairs and alterations and should be approached personally with a polite request if something needs to be done. More major repairs may need to be carried out by contractors. The Premises Manager can organise this if necessary and funds allow.

The following should be tested annually.

Tested for Legionnaires disease complying with

ACPO guidance

Testing & inspection Testing & certification of lightning protection systems to meet the requirement of BS

5258 & 5386 (1991) of fire alarm systems to BS5839

Fire fighting apparatus checked

Gas appliances checked & certificated to meet the requirement of BS5258 &

5386 (1991)

Inspection of building structure

Cold water storage cleaning & chlorination to BS


Examination of hot water boiler and associated plant

Testing of fixed wiring installation to meet the requirement of the NICEIC

& the IE electrical regulations BS 7671 1992

Testing and inspection of stage lighting

Cold water tank inspection to comply with by-law requirements (WRAS

16) (1999)

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Portable appliance testing to Testing and satisfy the 'Electricity at

Works Act Regulation 4 (2) inspection of emergency lighting and the Health & Safety

Regulations system to BS 6266

Safety certificate for gym apparatus

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Premises Officer will check the following items, entering a if items pass the Health & Safety checklist and an x if they do not.

Items, which have not passed, will be entered onto the failed checklist with action taken.

List of Items to be checked



Windows, frames & fittings

Doors, frames and fittings

Fire extinguishers

Pipes & plumbing

Socket outlets

Fire alarms

Furniture (general)

Gas safety (e.g. smell of gas)

Any signs of leaks (e.g. sinks, toilets)

Radiators & heaters

Light switches & lighting

Carpets and floor coverings. Stairs & handrails

Electrical equipment (e.g. plugs, leads, connections, wiring)

Fire escapes

– route kept clear (e.g. outside doors and corridors)



– perimeter

Water fountains

Windows & frames

Steps & handrail


Doors & fittings


Security system

Playground areas including paved areas Gates & locks

Lighting & external wiring

Fabric of building

External fire escape

Climbing frames



Cycle racks

And any other items which may affect the Health & Safety of the pupils, staff, parents, carers and visitors of Clapham Manor Primary School

& Children’s Centre.

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All Contractors / Work Persons on site should adhere to the current health & safety legislation.

Contractors should not use the mains electricity without a main transformer.

Contractors on site must fence off area of works (according to CDM Regulations) and if using cutters or other tools, which could cause hazards, should not do so while children are in close proximity.

All Contractors / work persons on site should wear a name tag at all time.

Contractors / work person should not carry tools around site while children are in the same area.

Cars, vans etc may only be parked in the playground at the school’s discretion and should not be moved at any time the children or people are in the playground.


Contractors Health and Safety Policy statement together with the organisation and management for implementing the policy.

Certificate of Employer’s Liability Insurance.

Certificate of Third Party and Public Liability Insurance.

Statutory Test Certificates for equipment (where applicable).

Certificates of Competence for vehicles or plant operators (where applicable).

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1. General Requirements

1.1 When working in or on educational premises, the Contractor shall provide for the efficient protection of the staff, pupils, students and all other persons occupying, using or visiting the premises or adjoining premises, including unauthorised persons. The Contractor shall take all necessary precautions, with particular attention to the matters detailed below.

1.2 Educational premises are deemed to be occupied during holidays, thus no lesser standards can be accepted during these periods.

1.3 This code is in addition to all common law and statutory obligations and other Codes of

Practice on Health and Safety matters. The Contractor shall comply with this code, which may be amended from time to time.

1.4 In no circumstances do any of the requirements of this code imply that contractually the

Contractor should take instructions from anyone other than the Contract Administrator except as stated below.

1.5 Experience has shown that the best way to minimise difficulties, in respect of industrial relation problems leading to stoppages of the contract, is to consult with the employees' Safety

Representatives at the planning stages. Key Managers are advised that the union - appointed

Safety Representatives should be invited to the handover and subsequent site meetings.

1.6 Regular site meetings should be held and time devoted to identifying and remedying any potential problems before they become major issues. The following persons should be invited to site meetings:

The Key Manager or appointed Deputy

The Contractor's Liaison Officer

The Contract Administrator

The Safety Representative(s)

The Facilities and

Premise’s Manager

In the cases of sites where there is joint use, then it is worthwhile extending invitations to the managers of the other establishments e.g. Youth Centre Manager, Adult Education Manager,

Head of School Kitchen, etc, especially if there is a possibility of their activities being affected.

1.7 It is the responsibility of the Contractor's Liaison Officer to issue identity badges to all workmen and other persons coming onto the site in connection with the Contract.

2. Appointment of Contractor's Liaison Officer

2.1 The Contractor shall identify a senior member of his/her site staff, acceptable to the Contract

Administrator who will carry out the duties of the Contractor's

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Liaison Officer. He/she shall conduct and maintain day to day communications in respect of the works with an individual Key Manager who is the school's representative, whose name shall be notified to the Contractor.

The Contractor shall inform the Contract Administrator and the Key Manager in writing of the identity of the Liaison Officer.

2.2 The Liaison Officer's duties are to be treated by his/her with priority over any of his/her other duties in respect of the works, except where so doing would involve an increased risk of injury.

The Liaison Officer shall inform the Contract Administrator in writing where appropriate of all communications between himself/herself and occupiers and, where necessary, he/she shall attend meetings outside normal working hours.

2.3 Part of the liaison Officer's responsibility shall be to inform the Key Manager of the timing and progress of works at their individual educational premises and/or immediate communal areas, also to ensure that facilities are maintained for occupiers/users including those with special needs e.g. the disabled.

2.4 The Contractor's Liaison Officer may on small contracts be responsible for more than one site with the permission of the Contract Administrator.

2.5 Before the commencement of any contracts, a Contract Sheet detailing the daytime and evening telephone numbers of all parties to the Contract including sub contractors should be completed and a copy kept in the Establishment's Office.

3. Provision of Site Supervision

3.1 The Contractor shall provide full and adequate site supervision during the progress of the works and shall keep a competent and authorised agent or general foreman; approved by the

Contract Administrator (whose approval may be withdrawn at any time) available at all times.

Where required by the Contract Administrator such authorised agent shall give his/her whole time to the supervision of the works and must be able to receive and act promptly (on behalf of the Contractor) upon all instructions issued by the Contract Administrator, or any person authorised by the school, or law to give instructions on Health and Safety matters.

3.2 Where danger from falling objects or similar risks exist the Contractor shall provide general purpose industrial safety helmets complying with BS 5240 (or any amendments or substitution of that BS) for the use of all personnel visiting the site in connection with the works and shall ensure that any special hazards are drawn to the attention of visitors to the site. The

Contractor shall also ensure that all persons working on the site wear the appropriate safety equipment and have received adequate training in its correct use.

3.3 All persons entering areas of premises where building work is being undertaken which are still in use by the establishment shall report to the Key Manager or his/her representative and the

Contractor's site supervisor.

3.4 Where building works are undertaken in areas which have been handed over for the sole use of the Contractor, then all visitors shall report to the Contractor's and/or the Local Authority’s representatives on the site.

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Erection of site Perimeter Fencing

4.1 All aspects of fencing and protection shall be confirmed at the site handover meeting and shall be to the same specification irrespective of holiday periods.

4.2 Those parts of the site which are not required by occupiers or the public for access shall be enclosed within a fence to a minimum height of two metres (2.0m) and which is a sufficiently solid obstacle to prevent the ingress of unauthorised persons, particularly children, unless this is already achieved by an adequate boundary wall, or other adequate barrier.

4.3 The Contractor shall also maintain an adequately fenced materials compound, the siting of which shall be approved by the Contract Administrator and Key Manager at the site handover meeting. Materials and Plant shall be stored within the compound until required.

4.4 The Contractor shall provide all necessary padlocked entrance gates, to be securely closed at all times and to be kept locked whenever the site is left unattended, and shall move or adapt the fencing etc as and when required during the progress of the works and shall dismantle and remove at completion of the works, but not until all danger to the occupiers and the public has passed.

5. Erecting, Protecting and Dismantling

5.1 All scaffolding erected shall comply as appropriate with:

5.1.1 The construction (Working Places) Regulations 1966

5.1.2 The BSI Code of Practice BS 5973: 1981 - Access and working scaffolds and special scaffold structures in steel

5.1.3 The BSI Code of Practice BS 5974: 1982 - Temporary installed suspended scaffolds and access equipment

5.1.4 The Prefabricated aluminium Scaffolding Manufacturers Association (PASMA) -

Operators Code of Practice 1980 on or amendment or substitution of these regulations at such time in force.

6. Barrier Fencing Around Small Works or Scaffolding

6.1 Where ladders, scaffolds, cradles, towers, etc are to be in position for less than a working day, at least a barrier of warning tapes or similar to be provided, 2 metres clear of the scaffold, etc.

During this period scaffolds, ladders, etc, must not be left unattended when erected.

6.2 Where small works are to be undertaken or where scaffolding, towers, cradles are erected and positioned for more than a working day, a barrier shall be provided to prevent unauthorised access to the scaffolding etc. The barrier shall consist of boarded or sheeted fencing 1.8 m high, erected 2 m from the base of the scaffolding etc. This fence must be free of spikes, barbed wire, etc, and constructed so that small children cannot crawl beneath it.

6.3 Where the 2 metre distance from the scaffold cannot be maintained, the fence should be fixed to the face of the scaffolding, with an adequate overhead fan installed to provide protection.

6.4 When erected on existing paying the fencing shall be supported so as not to damage the paying. This fencing is to be erected before the commencement of the scaffold erection.

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6.5 The Contractor shall maintain the entire fencing, gates, fans, screens, planked footways, guard rails and gantries and shall obtain all necessary licences (including renewal of any existing licences) and pay all fees in connection therewith.

6.6 Before any works are undertaken in the vicinity of glazed roof lights or similar fragile material, these areas are to be suitably protected from damage by falling objects. Any similar areas that may be affected by scaffolding or other works are also to be protected.

6.7 Areas which are sensitive to being overlooked (Toilets, changing room, showers, etc) shall be screened prior to works, which may provide access, being undertaken. Normally this means prior to any scaffolding works and not after its completion.

7. Scaffolding

7.1 The use of mobile tower scaffolding will not be fitted with a working platform higher than 10 metres above ground level.

7.2 Where scaffolding is required to carry out works, the following requirements are to apply:

7.2.1 The contractor is fully responsible for all aspects of scaffolding, which is only to be erected by sub contractor firms who are registered members of the

National Association of Scaffolding Contractors. Attention is drawn to the Association's publication "Scaffolders and User Guide to

Safe Access Scaffolding" and its recommendations therein (or any amendment or substitution). The work shall be undertaken by experienced and competent operatives and

Supervisors. The scaffold shall be capable of supporting the loads for which it is intended to be used, including such allowances as necessary for wind loading.

7.2.2 All scaffolds shall be rigidly connected with the building or other structure unless the scaffold is so designed and constructed as to ensure stability without such connections.

7.2.3 Scaffold ties must be fixed as necessary during the erection of the scaffold as each lift is completed. Care should be taken to ensure stability of the scaffold during dismantling.

The first ties shall be at or below fan level and fixed as soon as possible, in accordance with Regulation 15 of the Construction (Working Places) Regulations

1966 i.e. every scaffold shall be rigidly connected, with the building or other structure,

These ties shall be through the tops of windows and adequate security provided i.e. windows are to be secured and screens erected over the open area to provide weather protection, in addition to security, to the satisfaction of the Contract

Administrator and the Schools Security Officer (where appointed).

Alternative means of fixing ties may be used, but only when authorised by the

Contract Administrator and the School Security Officer (where appointed).

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7.2.4 All scaffolds, perimeter/barrier fencing etc may only be erected or dismantled when the common or surrounding areas are cleared of children and other occupants or members of the public. Similar precautions are to be taken when mobile towers are moved. The Contractor shall ensure that his Liaison Officer is consulted prior to commencement and informed of any movement or alterations of scaffolds/hoists etc and is advised that erection is to begin and the expected duration of the operation.

The Liaison Officer shall supply this information in writing to the Key Manager and

Contract Administrator so that the period during which these activities may be undertaken, can be agreed and any temporary barriers installed to maintain clearance of areas.

7.2.5 Where doors/entrances/public access ways occur in occupied premises, fans are to be provided which shall be of adequate construction and additionally have unbroken sheeting which abuts the fabric of the building and projects as far as the barrier fencing, and all scaffold tubes are to be arranged so that full operation of the doors is not impeded. Additional requirements will be necessary if wet or very dusty conditions occur. If natural or artificial lighting is obscured then additional lighting shall be provided. No scaffold tubes shall protrude into an access way whether on or off the scaffolding. Caps shall be provided to protect ends of tubes.

Where works are to be undertaken involving the use of substances hazardous to health and/or other hazardous processes, work is not to proceed until the Contract

Administrator has agreed the working procedures. The procedures will cover areas such as storage; restrictions in working hours; restrictions in building/communal area use; protection; planning of works and communications with Key Manager.

7.2.6 Where works are to be undertaken above occupied areas either full protection must be afforded to the occupants or areas directly below should be evacuated for the duration of these works. Notification must be given to the Key Manager prior to commencement, to agree timing of works; daily consultation is required.

7.2.7 All scaffolds/towers, cradles etc, are to be maintained in a safe condition. It is the

Contractor's responsibility to inspect as required and to sign the statutory registers within the seven days immediately prior to their use, and to obtain a Handover

Certificate from the scaffolder.

7.2.8 All working platforms shall be adequately supported and fully boarded out; this shall include the provision of guard rails and toeboards and where there is a risk of materials being displaced, brick guards together with extra sheeting out or scaling of the working platform where demolition or similar type operations are being carried out.

7.2.9 Ladders are to be adequately tied and access and egress to them to be kept clear at all times. Ladders at ground level shall be removed at the end of each working day.

Both ladders and ropes to be secured out of reach of children and unauthorised persons generally.

7.2.10 Satisfactory storage arrangements for scaffold tubes and fittings are to be agreed prior to their arrival on site to ensure they are not strewn around the site.

7.2.11 All electrical equipment on site is normally to be operated at 110 volts. If this is not possible then alternative protective measures must be agreed with the Contract

Administrator before equipment may be operated at a high voltage.

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8. Ladders

8.1 Ladders must be in a good state of repair and strong enough for the work to be undertaken form them. They should always he checked before use for any damage, wear or faults.

8.2 Ladders must not be painted or otherwise treated so as to conceal any defects.

8.3 Ladders must be placed at an angle of 75 degrees (1:4) to the supporting structure.

8.4 The foot of the ladder must be on a firm level base and the ladder should be of adequate length for the job and must extend at least 1.0 m above platforms.

8.5 The ladder shall be securely fixed at its upper resting point or where this is impracticable shall be fixed at or near its lower end.

8.6 No movement of ladders shall be permitted while the area is in occupation. Protection of working area is essential.

9. Hoists

9.1 Where operations require that the Contractor provides a hoist for the movement of materials it is essential that the control of the hoist and its use be strictly supervised by the Contractor's site personnel.

9.2 Prior to undertaking works associated with hoists the same procedures regarding information shall apply as for scaffolding (see Sections 5 to 7).

9.3 All hoists erected shall comply with the Construction (Lifting Operations) Regulations 1961.

Some of the more relevant points that must be strictly adhered to are:

9.2.1 Hoist tower must be adequately tied in (at every lift) to the scaffolding

and/or building as necessary.

9.3.2 Hoist tower and hoist area to be adequately fenced in with suitable type fencing material.

9.3.3 Landing gates to be kept closed at all times except when having to be opened for the passage of workers and materials.

9.3.4 Access way to the hoist platform at ground and all other levels to be kept clear at all times.

9.3.5 Only trained hoist drivers are to operate the hoist from one position only, preferably at top from an outrigger platform with good visibility to all landings, should be provided.

9.3.6 Under no circumstances should any persons be permitted to ride on a hoist platform.

9.3.7 At the end of the working day the hoist motor and tower should be immobilised and effectively secured.

9.3.8 The hoist shall be inspected once a week and the necessary entry made in the Lifting

Appliances section of the register (F9 Pt 1). This also includes gin wheels used for the purpose of raising and lowering materials.

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9.3.9 Hoist platform to be left at ground level at the end of each working day and the gates locked.

9.3.10 Test certificates to be provided before the hoist is put into use and thereafter every six months or after substantial movement or repair.

10. Plant and Materials (Including Asbestos and Stripping of Lead Paints)

10.1 The Contractor shall provide the Contract Administrator with all relevant information on any dangerous, noxious or offensive substance or process to be used or handled site, which might present a risk to the health and safety of the public or persons visiting the premises.

10.2 This information shall include details of the substance of process to be used or handled and the precautions and protective measures the Contractor intends to take. Such information shall be provided at least 14 days before the substance or process is to be used or handled, or immediately if a dangerous substance e.g. asbestos is discovered unexpectedly.

10.3 The Contractor shall ensure that all plants and materials are placed and used and all operations canned out in such a manner as to prevent injury to persons or loss, access or damage to property. Plant and materials shall not be left unattended on balconies, corridors, and hallways. Staircases, in playgrounds or in other common areas, without adequate safeguards.

10.4 The Contractor shall take measures to minimise the effect of construction noise by applying those recommendations contained in BS 5228 (or any amendment or substitution of that BS) and, in particular, clauses 23 and 24 of Section 5 and Table 6 of Appendix G of that code, which are applicable in the circumstances.

10.5 The Contractor shall use the most effective noise reduction measures available and plant likely to cause disturbance may only be used within the periods previously agreed by the

Contract Administrator and Key Manager.

10.6 Where site activities are possible going to create a large amount of dust then specific precautions should be undertaken. Some alternatives are scaling all openings adjacent to the works, totally enclosing the work area, damping down work area localised dust extraction.

10.7 Even with these precautionary measures incorporated in working procedures they Key

Manager should be forewarned of such problems so that additional cleaning provisions may be considered for the duration of these activities.

11.0 Asbestos

11.1 The majority of educational premises contain amounts of materials containing asbestos products in varying degrees. In all areas of buildings where work is to be undertaken the

Contractor, prior to commencement of work, shall ensure that no damage to asbestos materials will occur, unless the necessary measures have been taken to prevent the spread of released fibres.

11.2 All works in connection with asbestos products shall be in accordance with the Codes of

Practice on Asbestos.

11.3 The Contractor is to consult the Key Manager as to the location of known asbestos and

shall refer to the Local Asbestos Management Plan (LAMP) that the School may have available and sign it.

It is the Supervisor’s responsibility to inform workers about the

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location of Asbestos Containing Material (ACM). In any event all work shall proceed with caution allowing for the probability of asbestos being present in any location throughout the premises.

11.4 If during the course of a contract, materials suspected of containing asbestos are found, the suspect material should not be disturbed, guidance should be obtained from the Contract

Administrator and no further work carried out in that area until a decision has been given.

11.5 The Contractor shall not permit any person other than trained operatives wearing the proper respiratory and other protective equipment into a building or part of a building where it is suspected that asbestos materials may have been disturbed.

12. Stripping Paint - The Control of lead at Work Regulations 1980

12.1 It is likely that on many painting contracts there will be some stripping of internal/external paint.

Rubbing down and scraping can do much preparation work, the rest requiring stripping. The specification allows either chemicals or heat stripping externally, but prohibits heat stripping/burning off internally. Because it is the traditional, quicker, cheaper, less messy and probably more effective way, burning is usually preferred externally. Dry rubbing down of known lead paint is prohibited under the Regulations.

12.2 The safety precautions required for the stripping and rubbing down of all internal and external paintwork throughout the building are detailed below:

12.2.1 If the premises are to be occupied while stripping of paint is taking place, then the

Key Manager of every establishment where paint is to be stripped is to be advised in advance of that fact and of the times when these operations are to take place.

12.2.2 When stripping is taking place, dust sheets should be placed beneath the work area to catch ALL stripped material, whether it is removed by burning, scraping, rubbing down or chemical means. Plastic sheets must not be used when burning off is carried out.

12.2.3 Cleanliness during the course of the contract is essential, e.g. periodic cleaning up of the floors, playground, paths, etc, beneath areas stripped is to take place regularly during the day while work is in progress. Cleaning up should always be done immediately before any known major use of the area, e.g., break time, lunch time, school close, etc, unless the work area, including any area into which stripped material or dust is allowed to fall, is fenced off.

12.2.4 All rubbing down after stripping must be with wet abrasive.

12.2.5 Dust from rubbed down areas both internally and externally is to be damped down and swept up at the end of each working day and removed by industrial vacuum cleaner, fitted with a high efficiency dust filter.

12.2.6 Dustsheets used to protect where stripping has taken place must not be subsequently used elsewhere on the site unless they are thoroughly cleaned first off the site in an approved manner.

12.2.7 Burning paint off of doors, windows etc, must not take place while the rooms they serve are occupied and effective methods must be employed to ensure that no one enters the affected area unobserved.

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12.2.8 Where paint is not stripped, all rubbing down of paint shall be with wet abrasive and all debris removed before it dries.

12.2.9 After cleaning up, all debris from stripping is to be collected, placed in sealed receptacles and disposed of by the Contractor immediately following stripping. It must not be stored on site nor placed in dustbins, etc. The area beneath the stripped components is to be thoroughly swept, washed if internal or if external, hosed down to nearest gully or removed by industrial vacuum cleaner, fitted with a high efficiency filter.

13. Security

13.1 Buildings, where scaffolding or other access equipment is to be erected, are more vulnerable to security problems than normal.

13.2 When work areas are bounded by substantial perimeter fencing this is not always an adequate measure to prevent intruders gaining access to the premises. Similarly where financial constraints are such that only a barrier fence is provided, alternative security measures may need to be taken. Added security should be provided in both these cases, in the form of those items set out below, either individually or a combination of methods, to achieve an acceptable detergent to intruders. These measures are to be defined and agreed at the site handover meeting to which the Schools Security Officer should be invited. The following options should be considered:

13.2.1 All windows in the vicinity of the access equipment to be secured to prevent ingress.

13.2.2 Screens/plywood panels to be fixed to areas of high risk, e.g. Media Resources rooms, unless alternative storage has been arranged, or unless existing security arrangements are deemed adequate.

13.2.3 Additional fencing around higher elevations of scaffolding i.e. near entrance railings.

13.2.4 Horizontal chestnut fencing or boards could also additionally secure lower lifts.

13.2.5 Additional patrols of Contractor's or security personnel.

13.2.6 Where scaffold tics pass through pen windows, these are to be secured and plywood screwed to the inside of the windows over the open areas, to the satisfaction of the Contract Administrator.

1 3.2.7 Ensure the procedures for checking security especially on painting activities to other works of maintenance to windows.

13.2.8 All points of Contractors access to the premises to be adequately secured nightly.

13.2.9 Contractors to ensure that all existing window grilles and/or locks are replaced on completion of the works.

13.2.10 Scaffolding or other building works not to interfere with or provide access to any part of the alarm systems, i.e. alarm wiring, sensor units, door contacts, control panels, strobe light units, etc.

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14. Safeguarding Vehicular Access to Site

14.1 The Contractor shall take all precautions to eliminate as far as is reasonably practicable the danger to the occupiers and to the public arising from the entry and exit of all Contractors and/or sub contractors vehicles to and from the site. This shall include, where practicable, separate access to the site for Contractors personnel, plant and equipment for the whole duration of works as agreed with the Contract Administrator and Key Manager.

14.2 Efficient warning of the movement of vehicles to members of the public on the public highway and to persons within the site shall be provided as necessary. A notice to the following effect shall be displayed in a conspicuous position:



15. Safeguarding Public Access to Parts of Site

15.1 Those parts of the site that must remain open to the occupiers or the public shall be provided with proper footways, guardrails and other protective measures as appropriate to ensure the safety of the occupiers or the public. The Contractor shall also provide and maintain temporary access facilities where necessary. Where scaffolding is erected over or adjacent to an entrance that is to remain in use, effective screens and fans shall be provided. The

Contractor shall not block the access of occupiers or the public, to roads, parking areas or pathways during the progress of the works. Excavations more than 1 m deep shall be fenced with perimeter or barrier fencing previously described in this code. Smaller excavations shall also be adequately protected with consideration being given to the ages of the pupils and all other individual factors. Suitable warning notices shall be erected as described. Stop-blocks or similar barriers shall be provided where required to stop wheeled vehicles from manoeuvring too close to excavations or scaffolding.

16. Safeguarding Access within Premises

16.1 Whenever works are to be undertaken the area around the works shall have barriers (where a potential hazard exists) or warning tapes if adequate. The Contractor shall continuously maintain existing access or, if necessary, provide alternative access facilities to lifts, staircases, lobbies, hallways, corridors, refuse facilities etc. and shall ensure that work within lobbies, corridors and stair areas proceeds in an orderly and safe manner. Under no circumstances are the corridors, staircases, intake cupboards, WC's or emergency escape routes to be obstructed with plant, materials, etc.

16.2 Materials shall be distributed on a day to day basis with no localised storage. The Contractor's site operatives; plant or materials are not to be transported by lift. The Contractor shall remove all rubbish; plant, tools and material from areas used by the occupiers to a central storage point as work proceeds and specifically at the end of each working day, at lunch break and without fail at completion. On no account shall intake cupboards or WC's be used for storage or for the disposal of waste. On completion the Contractor shall also properly clean floors, woodwork, steps, yards, clear out all gutters, drains and gullies and leave the whole of the works in a clean, sound and fit condition for occupation to the satisfaction of the Contract


16.3 Works which are to be undertaken above areas which may be occupied must be so carried out to prevent any risk to occupants otherwise the occupants shall be asked by agreement to vacate the area for the duration of the work, and the area to be secured against re-occupation.

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16.4 All plant and materials whether of a temporary or permanent nature, which could cause danger due to a risk of falling, must have a positive fixing in to the structure.

17. Protection of Property

17.1 The Contractor shall take all necessary precautions to ensure that nothing is done which is likely to endanger the stability of the works or buildings, whether new or existing, including that of adjoining properties that may in any way be endangered or affected by the works being carried out. The Contractor shall take all other precautions and adopt such other expedients as may be necessary to preserve the stability of the above mentioned buildings and/or properties, and to protect the same from damage and/or settlement. No part of these protective measures shall be taken down until all risk of damage or settlement is past, and all work involving such risk is to be executed in such portions as will minimise the risk as far as possible.

18. Fire Protections

18.1 In addition to any fire protections required by the various Acts and Regulations the Contractor shall ensure that all fire access routes are kept clear at all times. Combustible materials e.g. timber is to be stored in agreed storage areas, other than materials required for use in the particular storey in which they are being placed. Unnecessary build up of combustible materials must be avoided. Flammable liquids or compressed gases shall not be kept within the building, except in such quantities as may reasonably be required for the day's work. The

Contractor according to circumstances shall provide sufficient adequately maintained fire extinguishers.

19. Provision of Warning Notices

19.1 The Contractor shall implement a system of sign posting to warn occupiers and the public of danger operations, plant and chemicals and of freshly applied materials. All safety signs must confirm to the Safety Signs Regulations 1980 that involve the use of pictograms in four distinctive colours and shapes. These include warning signs, which incorporate a pictogram in black on a yellow background inside a black bordered triangle e.g. where flammable gases are used on site, the Contractor shall provide and maintain a warning sign incorporating the flame motif and the words "flammable gas" underneath. Such notices shall be securely fixed externally and prominently where flammable gas cylinders are stored.

19.2 It may be necessary to provide the signs in different languages according to Local Ethnic

Communities. In such circumstances the Contractor Administrator will provide the translation.

Such requirements shall be decided at the site handover meeting.

20. Site Clearance

20.1 The Contractor shall comply with the Control of Pollution act 1974 and the regulations made there under. Waste, dust, dirt and other debris caused by the building operations or other work shall be cleared regularly as work progresses and placed in skips, which shall be sited so as to cause the minimum of inconvenience to occupiers and the public.

20.2 Skips shall be emptied regularly and shall be adequately fenced off from the surrounding areas and the Contractor shall sublet carting away only to carriers who are approved by the Employer. The Contractor shall provide proper rubbish chutes and shall ensure that there is no "bombing" of materials from upper storeys. The Contractor shall take all reasonable steps to prevent water accumulation that may represent a hazard on site.

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21. Minimising Interference to Occupiers and the Public

21. 1 All works shall be carried out so far as to cause the minimum of interference to the occupiers of the premises at which work is being carried out and to persons using the premises, and the public. To achieve this, the works shall be carried out in the sequence and indicative timing agreed with the Contract Administrator at the site handover meeting. The Contractor shall confine the works to an orderly sequence to ensure that operatives are not allowed to progress work in such a manner as will prevent the full completion of any one area within the sequence. The Contractor shall take measures to minimise the effect of all noise on site, and shall ensure that site boards are not placed so as to cause inconvenience to occupiers. All reasonable means shall be used to avoid inconveniencing adjoining owners and occupiers.

21.2 All plant, machinery and equipment shall be placed and used on the site so as to avoid any trespass or nuisance on adjoining property. Should it be necessary for any plant, machinery or equipment to project or operate over adjoining property, the Contractor shall obtain the prior written permission of the adjoining owner and occupier. No operatives employed upon the works shall be allowed to trespass upon adjoining properties, written the Contractor who shall ensure that any conditions imposed by the owner/occupiers of the adjoining properties are adhered to shall first obtain permission.

22. Maintaining Services

22.1 No diversion of any of the existing services other than as shown on the drawings or described thereafter, shall be earned out without the prior written agreement of the Contract

Administrator. Any temporary disconnection of the services that may be necessary shall be done at such time as is directed by the Contractor's Liaison Officer to the Key Manager a reasonable period in advance. The Contractor shall maintain unobstructed access to dry wet riser, inlets and outlets, service cupboards, switch rooms, etc.

23. Care of Services when Digging

23.1 Unidentified underground services may be presented in many of the premises and great care must be taken when undertaking any excavation works.

24. Taking Precautionary Measures when Site is Unattended

24.1 When the site is left unattended:

24.1.1 Every reasonably practicable precaution should be taken to prevent access of unauthorised persons, particularly children, to elevated or other dangerous areas, as agreed at the site handover meeting (including sufficient barriers). All entrance gates are to be locked.

24.1.2 All plant and vehicles shall be immobilised.

24.1.3. Materials, particularly hazardous substances such as chemicals, gas cylinders and flammables shall be left inaccessible.

24.1.4 Gas and electricity supplies shall be isolated, or if flood lighting is required, supplies shall be properly protected.

24.1.5 Scaffolding/hoists shall be treated as previously described.

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24.1.6 Scaffolding etc., to be erected for less than a working day shall not be left unattended.

24.1.7 The Contractor shall provide all watching and lighting and everything else necessary by day and night for the protection of the public, including the occupiers and unauthorised entrants, and the security of the works.

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