Dell B1265dnf Mono Laser User`s guide

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Dell B1265dnf Mono Laser User`s guide | Manualzz

This guide provides information concerning installation, basic operation and troubleshooting on windows.

ADVANCED

This guide provides information about installation, advanced configuration, operation and troubleshooting on various OS environments.

Some features may not be available depending on models or countries.

Dell B1265dnf

Dell B1265dfw

BASIC

1. Introduction

Key benefits

Features

Useful to know

About this user’s guide

Safety information

Machine overview

Control panel overview

Turning on the machine

Installing the driver locally

Reinstalling the driver

2. Menu overview and basic setup

Menu overview

Changing the display language

Media and tray

Basic printing

Basic copying

Basic scanning

Basic faxing

49

55

59

60

28

34

35

11

16

19

22

5

7

9

10

23

26

3. Maintenance

Ordering supplies and accessories

Available supplies

Installing accessories

Storing the toner cartridge

Redistributing toner

Replacing the toner cartridge

Monitoring the supplies life

Setting the toner low alert

Cleaning the machine

Tips for moving & storing your machine

4. Troubleshooting

Tips for avoiding paper jams

Clearing original document jams

Clearing paper jams

Understanding the status LED

Understanding display messages

71

72

73

74

65

66

67

69

75

81

83

84

87

92

94

2

BASIC

5. Appendix

Specifications

Dell technical support policy

Contacting Dell

Warranty and return policy

Regulatory information

Copyright

99

109

110

111

112

124

3

1. Introduction

This chapter provides information you need to know before using the machine.

• Key benefits

• Features

• Useful to know

• About this user’s guide

• Safety information

• Machine overview

• Control panel overview

• Turning on the machine

• Installing the driver locally

• Reinstalling the driver

11

16

19

22

9

10

5

7

23

26

Key benefits

Environmentally friendly Convenience

• To save toner and paper, this machine supports Eco feature.

• To save paper, you can print multiple pages on one single sheet of paper

(see "Using advanced print features" on page 202).

• To save paper, you can print on both sides of the paper (double-sided

printing) (see "Using advanced print features" on page 202).

• To save electricity, this machine automatically conserves electricity by substantially reducing power consumption when not in use.

Fast high resolution printing

• You can print on the go from your smartphone or computer using Google

Cloud Print™ enabled apps (see "Google Cloud Print™" on page 149).

• Dell Printer Manager and Dell Printer Status Monitor are a program that monitors and informs you of the machine’s status and allows you to customize the machine’s settings.

• You can access Dell Support at www.dell.com or www.dell.com/support.

Select your region on the WELCOME TO DELL SUPPORT page, and fill in the requested details to access help tools and information.

Wide range of functionality and application support

• You can print with a resolution of up to 1,200 x 1,200 dpi effective output.

• Fast, on-demand printing.

- For single-side printing, 28 ppm (A4) or 29 ppm (Letter).

- For duplex printing, 14 ppm (A4) or 15 ppm (Letter).

• Supports various paper sizes (see "Print media specifications" on page 101).

• Print watermark: You can customize your documents with words, such as

“Confidential” (see "Using advanced print features" on page 202).

Key benefits

• Print posters: The text and pictures of each page of your document are magnified and printed across the multiple sheets of paper and can then be

taped together to form a poster (see "Using advanced print features" on page 202).

• You can print in various operating systems (see "System requirements" on page 104).

• Your machine is equipped with a USB interface and/or a network interface.

Supports various wireless network setting method

• Using the WPS (Wi-Fi Protected Setup™) button

- You can easily connect to a wireless network using the WPS button on the machine and the access point (a wireless router).

• Using the USB cable

- You can connect and set various wireless network settings using a USB cable.

• Using the Wi-Fi Direct

- You can conveniently print from your mobile device using the Wi-Fi or

Wi-Fi Direct feature.

See "Introducing wireless set up methods" on page 153.

Features

Features by model include:

Operating System

Operating System

Windows

Mac

Linux

Unix

(●: supported)

Software

B1265dnf

B1265dfw

Software

PCL / SPL printer driver

XPS printer driver

Dell Printer Manager Scan to PC settings

Fax to PC settings

Device settings

Dell Supplies Ordering Utility

B1265dnf B1265dfw

Software

Firmware Download Utility

Dell Printer Status

Embedded Web Service

Fax Dell Network PC Fax

Scan Twain scan driver

WIA scan driver

Dell Scan Assistant

PaperPort

14 (found in CD2)

(●: supported)

B1265dnf B1265dfw

Features

Variety feature

Hi-Speed USB 2.0

Features

Network Interface Ethernet 10/100 Base TX wired LAN

Network Interface 802.11b/g/n wireless

LAN a

Eco printing

Duplex (2-sided) printing (Manual)

Automatic Document Feeder (ADF)

Google Cloud Print™

Fax Multi-send

Delay send

Priority send

Scan

Secure receive

Duplex print

Send/ Receive forward - fax

Scan to PC

B1265dnf B1265dfw

Copy

Copy (Continue)

Features

ID card copying

Collation

Poster

Clone

2-up/ 4-up

Adjust background

Duplex copy

B1265dnf B1265dfw

● a. Depending on your country, wireless LAN card may not be available. For some counties, only 802.11 b/g can be applied. Contact your local Dell dealer or the retailer where you bought your machine.

(●: supported)

Useful to know

The machine does not print.

• Open the print queue list and remove the document from the

list (see "Canceling a print job" on page 50).

• Remove the driver and install it again (see "Installing the driver locally" on page 23).

• Select your machine as your default machine in your Windows.

Where can I purchase accessories or supplies?

• Inquire at a Dell distributor or your retailer.

• Visit www.dell.com/support. Select your country/region to view product service information.

The status LED flashes or remains constantly on.

• Turn the product off and on again.

• Check the meanings of LED indications in this manual and

troubleshoot accordingly (see "Understanding the status LED" on page 92).

A paper jam has occurred.

• Open and close the front door.

• Check the instructions on removing jammed paper in this

manual and troubleshoot accordingly (see "Clearing paper jams" on page 87).

Printouts are blurry.

• The toner level might be low or uneven. Shake the toner cartridge.

• Try a different print resolution setting.

• Replace the toner cartridge.

Where can I download the machine’s driver?

• Visit www.dell.com/support to download the latest machine’s driver, and install it on your system.

About this user’s guide

This user's guide provides information for your basic understanding of the machine as well as detailed steps to explain machine usage.

• Read the safety information before using the machine.

• If you have a problem using the machine, refer to the troubleshooting chapter.

• Terms used in this user’s guide are explained in the glossary chapter.

• All illustrations in this user’s guide may differ from your machine depending on its options or model you purchased.

• The screenshots in this administrator’s guide may differ from your machine depending on the machine’s firmware/driver version.

• The procedures in this user’s guide are mainly based on Windows 7.

2

General icons

Icon Text

Caution

Description

Gives users information to protect the machine from possible mechanical damage or malfunction.

Note

Provides additional information or detailed specification of the machine function and feature.

1

Conventions

Some terms in this guide are used interchangeably, as below:

• Document is synonymous with original.

• Paper is synonymous with media, or print media.

• Machine refers to printer or MFP.

1. Introduction 10

Safety information

These warnings and precautions are included to prevent injury to you and others, and to prevent any potential damage to your machine. Be sure to read and understand all of these instructions before using the machine. After reading this section, keep it in a safe place for future reference.

4

Operating environment

Warning

3

Important safety symbols

Explanation of all icons and signs used in this chapter

Warning

Hazards or unsafe practices that may result in severe personal injury or death.

Caution

Hazards or unsafe practices that may result in minor personal injury or property damage.

Do not attempt.

Do not use if the power cord is damaged or if the electrical outlet is not grounded.

This could result in electric shock or fire.

Do not place anything on top of the machine (water, small metal or heavy objects, candles, lit cigarettes, etc.).

This could result in electric shock or fire.

• If the machine gets overheated, it releases smoke, makes strange noises, or generates an odd odor, immediately turn off the power switch and unplug the machine.

• The user should be able to access the power outlet in case of emergencies that might require the user to pull the plug out.

This could result in electric shock or fire.

Do not bend, or place heavy objects on the power cord.

Stepping on or allowing the power cord to be crushed by a heavy object could result in electric shock or fire.

Do not remove the plug by pulling on the cord; do not handle the plug with wet hands.

This could result in electric shock or fire.

1. Introduction 11

Safety information

Caution

During an electrical storm or for a period of non-operation, remove the power plug from the electrical outlet.

This could result in electric shock or fire.

Be careful, the paper output area is hot.

Burns could occur.

If the machine has been dropped, or if the cabinet appears damaged, unplug the machine from all interface connections and request assistance from qualified service personnel.

Otherwise, this could result in electric shock or fire.

If the machine does not operate properly after these instructions have been followed, unplug the machine from all interface connections and request assistance from qualified service personnel.

Otherwise, this could result in electric shock or fire.

If the plug does not easily enter the electrical outlet, do not attempt to force it in.

Call an electrician to change the electrical outlet, or this could result in electric shock.

Do not allow pets to chew on the AC power, telephone or PC interface cords.

This could result in electric shock or fire and/or injury to your pet.

5

Operating method

Caution

Do not forcefully pull the paper out during printing.

It can cause damage to the machine.

Be careful not to put your hand between the machine and paper tray.

You may get injured.

This machine's power reception device is the power cord.

To switch off the power supply, remove the power cord from the electrical outlet.

Be care when replacing paper or removing jammed paper.

New paper has sharp edges and can cause painful cuts.

When printing large quantities, the bottom part of the paper output area may get hot. Do not allow children to touch.

Burns can occur.

When removing jammed paper, do not use tweezers or sharp metal objects.

It can damage the machine.

1. Introduction 12

Safety information

Do not allow too many papers to stack up in the paper output tray.

It can damage the machine.

Do not block or push objects into the ventilation opening.

This could result in elevated component temperatures which can cause damage or fire.

Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

6

Installation / Moving

Warning

Do not place the machine in an area with dust, humidity, or water leaks.

This could result in electric shock or fire.

Caution

Before moving the machine, turn the power off and disconnect all cords. The information below are only suggestions based on the units weight.If you have a medical condition that prevents you from lifting, do not lift the machine. Ask for help, and always use the appropriate amount of people to left the device safety.

Then lift the machine:

• If the machine weighs under 20 kg (44.09 lbs), lift with 1 person.

• If the machine weighs 20 kg (44.09 lbs) - 40kg (88.18 lbs), lift with 2 people.

• If the machine weighs more than 40 kg (88.18 lbs), lift with 4 or more people.

The machine could fall, causing injury or machine damage.

Do not place the machine on an unstable surface.

The machine could fall, causing injury or machine damage.

Use only No.26 AWG a

or larger, telephone line cord, if necessary.

Otherwise, it can cause damage to the machine.

Make sure you plug the power cord into a grounded electrical outlet.

Otherwise, this could result in electric shock or fire.

1. Introduction 13

Safety information

Use the power cord supplied with your machine for safe operation. If you are using a cord which is longer than 2 meters (6 feet) with a 110V machine, then the gauge should be 16 AWG or larger.

Otherwise, it can cause damage to the machine, and could result in electric shock or fire.

The machine should be connected to the power level which is specified on the label.

If you are unsure and want to check the power level you are using, contact the electrical utility company.

Do not put a cover over the machine or place it in an airtight location, such as a closet.

If the machine is not well-ventilated, this could result in fire.

Do not overload wall outlets and extension cords.

This can diminish performance, and could result in electric shock or fire.

a. AWG: American Wire Gauge

7

Maintenance / Checking

Caution

Unplug this product from the wall outlet before cleaning the inside of the machine. Do not clean the machine with benzene, paint thinner or alcohol; do not spray water directly into the machine.

This could result in electric shock or fire.

When you are working inside the machine replacing supplies or cleaning the inside, do not operate the machine.

You could get injured.

Keep cleaning supplies away from children.

Children could get hurt.

Do not disassemble, repair or rebuild the machine by yourself.

It can damage the machine. Call a certified technician when the machine needs repairing.

Keep the power cable and the contact surface of the plug clean from dust or water.

Otherwise, this could result in electric shock or fire.

1. Introduction 14

Safety information

To clean and operate the machine, strictly follow the user's guide provided with the machine.

Otherwise, you could damage the machine.

• Do not remove any covers or guards that are fastened with screws.

• Fuser units should only be repaired by a certified service technician. Repair by non-certified technicians could result in fire or electric shock.

• The machine should only be repaired by a Dell service technician.

8

Supply usage

Caution

Do not disassemble the toner cartridge.

Toner dust can be dangerous if inhaled or ingested.

Do not burn any of the supplies such as toner cartridge or fuser unit.

This could cause an explosion or uncontrollable fire.

When storing supplies such as toner cartridges, keep them away from children.

Toner dust can be dangerous if inhaled or ingested.

When changing the toner cartridge or removing jammed paper, be careful not to let toner dust touch your body or clothes.

Toner dust can be dangerous if inhaled or ingested.

When toner gets on your clothing, do not use hot water to wash it.

Hot water sets toner into fabric. Use cold water.

Using recycled supplies, such as toner, can cause damage to the machine.

In case of damage due to the use of recycled supplies, a service fee will be charged.

1. Introduction 15

Machine overview

9

Accessories

Power cord

Software CD a a. The software CD contains the print drivers and software applications.

b. Miscellaneous accessories included with your machine may vary by country of purchase and specific model.

Quick installation guide

Misc. accessories b

1. Introduction 16

Machine overview

10

Front view

1 Document feeder cover

2 Document feeder guide cover

3

Document feeder output tray

4 Control Panel

5 Paper level indicator

6 Tray

7

Manual feeder tray

8 Front cover

9 Output tray

10 Output support

11 Paper width guide on a manual feeder

12 Scanner lid

13 Scanner glass

14 Document feeder input tray

15 Paper width guide on a document feeder

16 Document feeder output support

1. Introduction 17

Machine overview

11

Rear view

1 Network port

2 Extension telephone socket (EXT)

3 Telephone line socket (Line)

4 USB port

5 Power receptacle

6 Rear cover

1. Introduction 18

Control panel overview

12

Control panel

1 Eco Turn into eco mode to reduce toner

consumption and paper usage (see"Eco printing" on page 53).

2

3

4

5

6

WPS

(B1265df w only)

ID Copy

Power

Fax

Configures the wireless network connection

easily without a computer (see "Wired network setup" on page 135).

Prints configuration sheet

- Press and hold this button for about 10 seconds until the green LED blinks slowly, and release.

Prints supplies info report / error report

- Press and hold this button for about 15 seconds until the green LED on, and release.

Prints manual

- Press this button each time you load a sheet of paper in the tray if you have selected Manual Feeder for Source in your printer driver.

Allows you to copy both sides of an ID card like a

driver’s license on a single side of paper (see "ID card copying" on page 57).

Turns the power on or off, or wakes up the machine from the power save mode. If you need to turn the machine off, press this button for more than three seconds.

Switches to Fax mode.

Copy Switches to Copy mode.

1. Introduction 19

Control panel overview

7

8

9

Scan

Menu

Left/Right Arrows

Switches to Scan mode.

Opens Menu mode and scrolls through the available menus.

Scrolls through the options available in the selected menu and increases or decreases values.

Confirms the selection on the screen.

Sends you back to the upper menu level.

10 OK

11 Back

12

13

Start Starts a job.

Stop/Clear Stops an operations at any time.

14 Status LED

15 Numeric keypad

16

17

18

On Hook

Dial

Redial/

Pause

Address

Book

Indicates the status of your machine (see

"Understanding the status LED" on page 92).

Dials a number or enters alphanumeric characters.

When you press this button, you can hear a dial tone. Then enter a fax number. It is similar to making a call using speaker phone.

Redials the last number in ready mode, or inserts a pause(-) into a fax number in edit mode.

Allows you to store frequently used fax numbers or search for stored fax numbers.

19 Display screen Shows the current status and displays prompts during an operation.

1. Introduction 20

Control panel overview

13

Adjusting the control panel

1. Introduction 21

Turning on the machine

Connect the machine to the electricity supply first.

1. Introduction 22

Installing the driver locally

A locally connected machine is a machine directly attached to your computer using the cable. If your machine is attached to a network, skip the following steps below and go on to installing a network connected machine’s driver (see

"Installing driver over the network" on page 138).

• If you are a Mac, Linux, or Unix OS user, refer to the "Software Installation" on page 128.

• The installation window in this User’s Guide may differ depending on the machine and interface in use.

• Only use a USB cable no longer than 3 meters (118 inches).

14

Windows

1 Make sure that the machine is connected to your computer and powered on.

If the “Found New Hardware Wizard” appears during the installation procedure, click Cancel to close the window.

2 Insert the supplied software CD into your CD/DVD drive.

The software CD should automatically run and an installation window will appear.

If the installation window does not appear, click Start > All programs >

Accessories > Run.

X:\Setup.exe replacing “X” with the letter, which represents your CD/

DVD drive and click OK.

• For Windows 8,

If the installation window does not appear, from Charms, select

Search > Apps and search for Run. Type in X:\Setup.exe, replacing

“X” with the letter that represents your CD/DVD drive and click OK.

If “Tap to choose what happens with this disc.” pop-up window appears, click the window and select Run Setup.exe.

3 Select New Printer.

1. Introduction 23

Installing the driver locally

4 Choose USB.

5 Follow the instructions in the installation window.

From the Windows 8 Start Screen

Dell Printer Experience app can only be used in the Start screen when

V4 driver is installed. The V4 driver is automatically downloaded from the

Windows Update if your computer is connected to the Internet. If not, you can manually download the V4 driver from Dell website, www.Dell.com > find your product > Support or downloads.

• You can download Dell Printer Experience app from the Windows Store.

You need have a Microsoft account to use the Windows Store .

1 From Charms, select Search.

2 Click Store.

3 Search and click Dell Printer Experience.

4 Click Install.

• If you install the driver using the supplied software CD, V4 driver is not installed. If you want to use the V4 driver in the Desktop screen, you can download from the Dell website, www.Dell.com >find your product >

Support or downloads.

• If you want to install Dell’s printer management tools, you need to install them using the supplied software CD.

1 Make sure that your computer is connected to the Internet and powered on.

2 Make sure that the machine is powered on.

3 Connect the computer and the machine with a USB cable.

The driver is automatically installed from the Windows Update.

1. Introduction 24

Installing the driver locally

• If you want to install Dell’s printer management tools, you need to install them using the supplied software CD.

• You can download Dell Printer Experience app from the Windows Store.

You need have a Microsoft account to use the Windows Store .

1 From Charms, select Search.

2 Click Store.

3 Search and click Dell Printer Experience.

4 Click Install.

1. Introduction 25

Reinstalling the driver

If the printer driver does not work properly, follow the steps below to reinstall the driver.

15

Windows

1 From the Start menu, select All Programs > Dell > Dell Printers > your

printer driver name > Uninstall.

2 Follow the instructions in the uninstallation window.

3 Insert the software CD into your CD/DVD drive and install the driver

again (see "Installing the driver locally" on page 23).

From the Windows 8 Start Screen

1 Make sure that the machine is connected to your computer and powered on.

2 Click on the Uninstall tile in the Start screen.

3 Follow the instructions in the window.

• If you cannot find a Dell Printer Software tile, unintstall from the desktop screen mode.

• If you want to uninstall Dell’s printer management tools, from the Start screen, right-click the app > Uninstall > right-click the program you want to delete > Uninstall and follow the instruction in the window.

1. Introduction 26

2. Menu overview and basic setup

This chapter provides information about the overall menu structure and the basic setup options.

• Menu overview

• Changing the display language

• Media and tray

• Basic printing

• Basic copying

• Basic scanning

• Basic faxing

55

59

60

28

34

35

49

Menu overview

The control panel provides access to various menus to set up the machine or use the machine’s functions.

• An asterisk (*) appears next to the currently selected menu.

• Some menus may not appear on the display depending on options. If so, it is not applicable to your machine.

• Some menu names may differ from your machine depending on its options.

1

Accessing the menu

1 Select the Fax, Copy, or Scan button on the control panel depending on the feature to be used.

2 Select (Menu) until the menu you want appears on the bottom line of the display and press OK.

3 Press the left/right arrows until the needed menu item appears and press

OK.

4 If the setting item has sub menus, repeat step 3.

5 Press the left/right arrows to access the required value.

6 Press OK to save the selection.

7 Press (Stop/Clear) to return to the ready mode.

Items

Fax Feature Darkness

Contrast

Resolution

Options

Light+5- Light+1

Normal

Dark+1- Dark+5

Light+5- Light+1

Normal

Dark+1- Dark+5

Standard

Fine

Super Fine

Photo Fax

Color Fax

Scan Size

Multi Send

Delay Send

2. Menu overview and basic setup 28

Menu overview

Items

Fax Feature

Fax Setup

Options

Priority Send

Forward

Secure Receive

Fax

PC

On

Off

Print

Add Page

Cancel Job

Sending Redial Times

Redial Term

Prefix Dial

ECM Mode

Send Report

Image TCR

Dial Mode a

Items

Fax Setup Receiving

Options

Receive Mode

Ring To Answer

Stamp RCV Name

RCV Start Code

Auto Reduction

Discard Size

Junk Fax Setup

DRPD Mode

Duplex Print

Change Default Resolution

Darkness

Contrast

Scan Size

Auto Report On

Off

Copy Feature Scan Size

Reduce/Enlarge

Darkness Light+5- Light+1

Normal

Dark+1- Dark+5

2. Menu overview and basic setup 29

Menu overview

Items

Copy Feature Contrast

Original Type

Layout

Adjust Bkgd.

Duplex

Options

Light+5- Light+1

Normal

Dark+1- Dark+5

Text

Text/Photo

Photo

Normal

2-Up

4-Up

ID copy

Poster Copy

Clone Copy

Off

Auto

Enhance Lev.1

Enhance Lev.2

Erase Lev.1- Erase Lev.4

Off

1 -> 2 Side Long

1 -> 2 SideShort

Items

Copy Setup

Print Setup

Change Default Scan Size

Copies

Copy Collation

Reduce/Enlarge

Duplex

Darkness

Contrast

Original Type

Adjust Bkgd.

Orientation

Options

Duplex

Portrait

Landscape

Off

1 -> 2 Side Long

1 -> 2 SideShort

Copies

Resolution

Darkness

[1-999]:1

600dpi-Normal

1200dpi-Best

Normal

Light

Dark

2. Menu overview and basic setup 30

Menu overview

Items

Print Setup Clear Text

Auto CR

Emulation

Options

Off

Minimum

Medium

Maximum

LF

LF+CR

Emulation Type

Setup

Items

System Setup Machine Setup

Paper Setup

Options

Machine ID

Fax Number

Date & Time

Clock Mode

Language

Power Save

Wakeup Event

System Timeout

Job Timeout

Altitude Adj.

Auto Continue b

Paper Mismatch

Paper Substit

b

PrintBlankPage

Toner Save

Eco Settings

Paper Size

Paper Type

Paper Source

Margin

2. Menu overview and basic setup 31

Menu overview

Items

System Setup Sound/Volume

Report

Maintenance

Options

Key Sound

Alarm Sound

Speaker

Ringer

All Report

Configuration

Supplies Info.

Address Book

Fax Send

Fax Sent

Fax Received

Schedule Jobs

Junk Fax

Network Conf.

Usage Counter

Fax Options

CLR Empty Msg c

Supplies Life

Serial NO.

TonerLow Alert

Items

System Setup Clear Setting

Options

All Settings

Print Setup

Fax Setup

Copy Setup

System Setup

Network Setup

Address Book

Fax Sent

Fax Received

2. Menu overview and basic setup 32

Menu overview

Items

Network TCP/IP (IPv4)

TCP/IP (IPv6)

Options

DHCP

BOOTP

Static

IPv6 Activate

DHCPv6 Config

Ethernet Speed Automatic

10Mbps Half

10Mbps Full

100Mbps Half

100Mbps Full

Clear Setting

Network Conf.

a. This setting may not be available depending on your country.

b. This option only appears if “paper mismatch” is enabled.

c. This option only appears when small amount of toner is left in the cartridge.

2. Menu overview and basic setup 33

Changing the display language

To change the language that is displayed on the control panel, follow these steps:

1 Select (Menu) > System Setup > Machine Setup > Language on the control panel.

It may be necessary to press OK to navigate to lower-level menus.

2 Select the language you want to display on the control panel.

3 Press OK to save the selection.

2. Menu overview and basic setup 34

Media and tray

This chapter provides information on how to load print media into your machine.

• Using print media that does not meet these specifications may cause problems or require repairs. Such repairs are not covered by Dell ’s warranty or service agreements.

• Make sure not to use the inkjet photo paper with this machine. It could cause damage to the machine.

• Using inflammable print media can cause a fire.

• Use designated print media (see "Print media specifications" on page

101).

The use of inflammable media or foreign materials left in the printer may lead to overheating of the unit and, in rare cases may cause a fire.

2

Tray overview

To change the size, you need to adjust the paper guides.

3

2

1

1 Tray extension guide

2 Paper length guide

3 Paper width guide

If you do not adjust the guide, it may cause paper registration, image skew, or jamming of the paper.

2. Menu overview and basic setup 35

Media and tray

The paper quantity indicator shows the amount of paper in the tray.

1 2

1 Full

2 Empty

Paper type available for duplex printing

Depending on the power voltage your machine uses, available paper types for duplex printing differs. Refer to the below table.

110V

220V

Power voltage Available paper

Letter, Legal, US Folio, Oficio

A4

2. Menu overview and basic setup 36

Media and tray

3

Loading paper in the tray

When printing using the tray, do not load paper on the manual feeder, it may cause a paper jam.

2. Menu overview and basic setup 37

Media and tray

4

Loading in manual feeder

The manual feeder can hold special sizes and types of print material, such as postcards, note cards, and envelopes (see "Print media specifications" on page 101).

Tips on using the manual feeder

• Load only one type, size and weight of print media at time in the manual feeder.

• To prevent paper jams, do not add paper while printing when there is still paper in the manual feeder.

• Print media should be loaded face up with the top edge going into the manual feeder first and be placed in the center of the tray.

• To ensure printing quality and to prevent paper jams, only load the available paper (see "Print media specifications" on page 101).

• Flatten any curl on postcards, envelopes, and labels before loading them into the manual feeder.

• When printing on special media, you must follow the loading guidelines (see "Printing on special media" on page 40).

• When papers overlap when printing using the manual feeder, open tray and remove the papers then try printing again.

• When paper does not feed well while printing, push the paper in manually until it starts feeding automatically.

• When the machine is in a power save mode, the machine does not feed paper from the manual feeder. Wake up the machine by pressing the power button before using the manual feeder.

2. Menu overview and basic setup 38

Media and tray

2. Menu overview and basic setup 39

Media and tray

5

Printing on special media

To see for paper weights for each sheet, refer to "Print media specifications" on page 101.

The table below shows the special media usable in each tray.

The media is also shown in the Printing Preferences. To get the higest printing quality, select the proper media type from the Printing preferences window >

Paper tab > Paper Type (see "Opening printing preferences" on page 51).

For example, if you want to print on labels, select Labels for Paper Type.

• When using special media, we recommend you feed one sheet at a time

(see "Print media specifications" on page 101).

• Printing the special media (Face up)

If special media are printed out with curl, wrinkles, crease, or black bold lines, open the rear cover and try printing again. Keep the rear cover opened during printing.

Plain

Thick

Thicker

Thin

Bond

Color

CardStock

Labels

Types

Transparency

Envelope

Thick Envelope

Preprinted

Cotton

Recycled

Archive

(●: supported, Blank: Not available)

Tray

2. Menu overview and basic setup 40

Manual feeder

Media and tray

Envelope

Printing successfully on envelopes depends upon the quality of the envelopes.

To print an envelope, place it as shown in the following figure.

• Use only well-constructed envelopes with sharp and well-creased folds.

• Do not use stamped envelopes.

• Do not use envelopes with clasps, snaps, windows, coated lining, selfadhesive seals, or other synthetic materials.

• Do not use damaged or poorly made envelopes.

• Be sure the seam at both ends of the envelope extends all the way to the corner of the envelope.

If envelopes are printed out with wrinkles, creases, or black bold lines, open the rear cover and try printing again. Keep the rear cover opened during printing.

• When selecting envelopes, consider the following factors:

Weight: should not exceed 90 g/m

2

otherwise; jams may occur.

Construction: should lie flat with less than 6 mm curl and should not contain air.

Condition: should not be wrinkled, nicked, nor damaged.

Temperature: should resist the heat and pressure of the machine during operation.

1 Acceptable

2 Unacceptable

• Envelopes with a peel-off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the machine’s fusing temperature for 0.1 second about 170°C (338 °F). The extra flaps and strips might cause wrinkling, creasing, or jams, and may even damage the fuser.

• For the best print quality, position margins no closer than 15 mm from the edges of the envelope.

• Avoid printing over the area where the envelope’s seams meet.

2. Menu overview and basic setup 41

Media and tray

Transparency

To avoid damaging the machine, use only transparencies designed for use in laser printers.

• Do not use transparencies that separate from the backing sheet.

• To prevent transparencies from sticking to each other, do not let the printed sheets stack up as they are being printed out.

• Recommended media: Transparency for a color laser printer by Xerox, such as 3R 91331(A4), 3R 2780 (Letter)

• Must withstand the machine’s fusing temperature.

• Place them on a flat surface after removing them from the machine.

• Do not leave unused transparencies in the paper tray for long. Dust and dirt may accumulate on them, resulting in spotty printing.

• To avoid smudging caused by fingerprints, handle them carefully.

• To avoid fading, do not expose printed transparencies to prolonged sunlight.

• Ensure that transparencies are not wrinkled, curled, or have any torn edges.

2. Menu overview and basic setup 42

Media and tray

Labels

To avoid damaging the machine, use only labels designed for use in laser printers.

Condition: Do not use labels with wrinkles, bubbles, or other indications of separation.

• Make sure that there is no exposed adhesive material between labels.

Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components.

• Do not run a sheet of labels through the machine more than once. The adhesive backing is designed for only a single pass through the machine.

• Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.

• When selecting labels, consider the following factors:

Adhesives: Should be stable at your machine’s fusing temperature.

Check your machine’s specifications to view the fusing temperature

(about 170°C (338°F)).

Arrangement: Only use labels with no exposed backing between them.

Labels can peel off sheets that have spaces between the labels, causing serious jams.

Curl: Must lie flat with no more than 13 mm of curl in any direction.

2. Menu overview and basic setup 43

Media and tray

Card stock/ Custom-sized paper Preprinted paper

When loading preprinted paper, the printed side should be facing up with an uncurled edge at the front. If you experience problems with paper feeding, turn the paper around. Note that print quality is not guaranteed.

• In the software application, set the margins to at least 6.4 mm (0.25 inches) away from the edges of the material.

• Must be printed with heat-resistant ink that will not melt, vaporize, or release hazardous emissions when subjected to the machine’s fusing temperature for 0.1 second (about 170°C (338°F)).

• Preprinted paper ink must be non-flammable and should not adversely affect machine rollers.

• Before you load preprinted paper, verify that the ink on the paper is dry.

During the fusing process, wet ink can come off preprinted paper, reducing print quality.

2. Menu overview and basic setup 44

Media and tray

6

Setting the paper size and type

7

Preparing originals

After loading paper in the paper tray, set the paper size and type using the control panel buttons.

It may be necessary to press OK to navigate to lower-level menus for some models.

1 Select (Menu) > System Setup > Paper Setup > Paper Size or

Paper Type on the control panel.

2 Select the tray and the option you want.

3 Press OK to save the selection.

• The settings set from the machine driver override the settings on the control panel.

a To print from an application, open an application and start the print menu.

b Open Printing Preferences (see "Opening printing preferences" on page 51).

c Press the Paper tab and select an appropriate paper.

• If you want to use special-sized paper such as billing paper, select the

Paper tab > Size > Edit... and set Custom Paper Size Settings in the

Printing Preferences (see "Opening printing preferences" on page 51).

• Do not load paper smaller than 142 x 148 mm (5.6 x 5.8 inches) or larger than

216 x 356 mm (8.5 x 14 inches).

• Do not attempt to load the following s of paper, in order to prevent paper jam, low print quality and machine damage.

Carbon-paper or carbon-backed paper

Coated paper

Onion skin or thin paper

Wrinkled or creased paper

Curled or rolled paper

Torn paper

• Remove all staples and paper clips before loading.

• Make sure any glue, ink, or correction fluid on the paper is completely dry before loading.

• Do not load originals that include different sizes or weights of paper.

• Do not load booklets, pamphlets, transparencies, or documents with other unusual characteristics.

2. Menu overview and basic setup 45

Media and tray

8

Loading originals

You can use the scanner glass or the document feeder to load an original for copying, scanning, and sending a fax.

On the scanner glass

Using the scanner glass, you can copy or scan originals. You can get the best scan quality, especially for colored or gray-scaled images. Make sure that no originals are in the document feeder. If an original is detected in the document feeder, the machine gives it priority over the original on the scanner glass.

1 Lift and open the scanner lid.

2 Place the original face down on the scanner glass. Align it with the registration guide at the top left corner of the glass.

3 Close the scanner lid.

• Leaving the scanner lid open while copying may affect copy quality and toner consumption.

• Dust on the scanner glass may cause black spots on the printout. Always

keep it clean (see "Cleaning the machine" on page 75).

• If you are copying a page from a book or magazine, lift the scanner lid until its hinges are caught by the stopper and then close the lid. If the book or magazine is thicker than 30 mm, start copying with the scanner lid open.

2. Menu overview and basic setup 46

Media and tray

• Be careful not to break the scanner glass. You may get hurt.

• Do not put hands while closing the scanner lid. The scanner lid may fall on your hands and get hurt.

• Do not look the light from inside of the scanner while copying or scanning. It is harmful to eyes.

In the document feeder

Using the document feeder, you can load up to 40 sheets of paper (75 g/m2, 20 lbs bond) for one job.

1 Flex or fan the edge of the paper stack to separate the pages before loading originals.

2 Load the original face up into the document feeder input tray. Make sure that the bottom of the original stack matches the paper size marked on the document input tray.

2. Menu overview and basic setup 47

Media and tray

3 Adjust the document feeder width guides to the paper size.

• Dust on the document feeder glass may cause black lines on the

printout. Always keep the glass clean (see "Cleaning the machine" on page 75).

• To print on both sides of the paper using the ADF, from the control panel press (Copy) > (Menu) > Copy Feature > Duplex > 1 -> 2 Side

Long or 1 -> 2 SideShort and print on one side of the paper, then reload the sheet to print on the other side.

2. Menu overview and basic setup 48

Basic printing

For special printing features, refer to the Advanced Guide (see "Using advanced print features" on page 202).

9

Printing

• If you are a Mac or Linux user, refer to the "Mac printing" on page 209

or

"Linux printing" on page 210.

• For Windows 8 user, see "Basic printing" on page 242.

The following Printing Preferences window is for Notepad in Windows 7.

1

2

Open the document you want to print.

Select Print from the File menu.

3 Select your machine from the Select Printer list.

4 The basic print settings including the number of copies and print range are selected within the Print window.

To take advantage of the advanced printing features, click Properties or

Preferences from the Print window (see "Opening printing preferences" on page 51).

5 To start the print job, click OK or Print in the Print window.

2. Menu overview and basic setup 49

Basic printing

10

Canceling a print job

If the print job is waiting in the print queue or print spooler, cancel the job as follows:

• You can access this window by simply double-clicking the machine icon

( ) in the Windows task bar.

• You can also cancel the current job by pressing (Stop/Clear) on the control panel.

2. Menu overview and basic setup 50

Basic printing

11

Opening printing preferences

• The Printing Preferences window that appears in this user’s guide may differ depending on the machine in use.

• When you select an option in Printing Preferences, you may see a warning mark or . An mark means you can select that certain option but it is not recommended, and an mark means you cannot select that option due to the machine’s setting or environment.

• For Windows 8 user, see "Opening more settings" on page 243.

1 Open the document you want to print.

2 Select Print from the file menu. The Print window appears.

3 Select your machine from the Select Printer.

4 Click Properties or Preferences.

You can check the machine’s current status using the Printer Status button

(see "Using Dell Printer Status" on page 239).

2. Menu overview and basic setup 51

Basic printing

Using a favorite setting

The Favorites option, which is visible on each preferences tab except for the

Dell tab, allows you to save the current preferences for future use.

To save a Favorites item, follow these steps:

1 Change the settings as needed on each tab.

2 Enter a name for the item in the Favorites input box.

Select more options and click (Update), settings will be added to the

Favorites you made. To use a saved setting, select it from the Favorites drop-down list. The machine is now set to print according to the settings you have selected.To delete saved settings, select it from the Favorites drop-down list and click (Delete).

You can also restore the printer driver’s default settings by selecting

Default Favorite from the Favorites drop-down list.

3 Click saved.

2. Menu overview and basic setup 52

Basic printing

12

Using help

Click the option you want to know on the Printing Preferences window and press F1 on your keyboard.

13

Eco printing

The Eco function reduces toner consumption and paper usage. The Eco function allows you to save print resources and lead you to eco-friendly printing.

If you press the (Eco) button from the control panel, eco mode is enabled.

The default setting of Eco mode is Double-sided printing (Long Edge),

Multiple Pages per Side (2), Skip blank pages, and Toner Save.

Setting Eco mode on the control panel

• The settings set from the machine’s driver override the settings on the control panel.

• Accessing menus may differ from model to model (see "Accessing the menu" on page 28).

• It may be necessary to press OK to navigate to lower-level menus.

1 Select (Menu) > System Setup > Machine Setup > Eco Settings on the control panel.

2 Select the option you want and press OK.

Default Mode: Select this to turn on or off the eco mode. (Duplex

(long edge)/Toner save/2-up/Skip blank pages)

Off: Set the eco mode off.

On: Set the eco mode on.

If you set the eco mode on with a password from the Embedded Web

Service (Settings tab > Machine Settings > System > Eco > Settings), the

On force message appears. You have to enter the password to change the eco mode status.

Change Template: Follow the settings from Embedded Web

Service. Before you select this item, you must set the eco function in

Embedded Web Service> Settings tab > Machine Settings >

System > Eco > Settings.

3 Press OK to save the selection.

Setting eco mode on the driver

Open the Eco tab to set Eco mode. When you see the eco image ( ), that means the eco mode is currently enabled.

2. Menu overview and basic setup 53

Basic printing

Eco options

Printer Default: Follows the settings from the machine's control panel.

None: Disables Eco mode.

Eco Printing: Enables eco mode. Activate the various Eco items you want to use.

Password: If the administrator has enabled Eco mode, you have toenter the password to change the status.

Result simulator

Result Simulator shows the results of reduced emission of carbon dioxide, used electricity, and the amount of saved paper in accordance with the settings you selected.

• The results are calculated on the basis that the total number of printed paper is one hundred without a blank page when the Eco mode is disabled.

• Refers to the calculation coefficient about CO2, energy, and paper from IEA, the index of Ministry of Internal Affairs and Communication of Japan and www.remanufacturing.org.uk. Each model has a different index.

• The power consumption in printing mode refers to the average printing power consupmtion of this machine.

• The actual saved or reduced amount may differ depending on the operating system used, computing performance, application software, connection method, media, media size, job complexity, etc.

2. Menu overview and basic setup 54

Basic copying

14

Basic copy

1

For special printing features, refer to the Advanced Guide (see "Copy menu" on page 181).

15

Changing the settings for each copy

Select

page 46).

(copy) on the control panel.

2 Place a single document face down on the document glass, or load the

documents face up into the document feeder (see "Loading originals" on

3 If you want to customize the copy settings including Reduce/Enlarge,

Darkness, Contrast, Original, and more by using the control panel

buttons (see "Changing the settings for each copy" on page 55).

4 Enter the number of copies using the arrow or number keypad, if necessary.

5 Press (Start).

If you need to cancel the copying job during the operation, press (Stop/

Clear) and the copying will stop.

Your machine provides default settings for copying so that you can quickly and easily make a copy. However, if you want to change the options for each copy, use the copy function buttons on the control panel.

• If you press (Stop/Clear ) while setting the copy options, all of the options you have set for the current copy job will be canceled and returned to their default status. Or, they will automatically return to their default status after the machine completes the copy in progress.

• Accessing menus may differ from model to model (see "Accessing the menu" on page 28).

• It may be necessary to press OK to navigate to lower-level menus.

2. Menu overview and basic setup 55

Basic copying

Darkness

If you have an original containing faint marking and dark images, you can adjust the brightness to make a copy that is easier to read.

1 Select (copy) the control panel.

> (Darkness) on

Or select (Darkness) button on the control panel.

2 Select the option you want and press OK.

For example, the Light+5 being the lightest, and the Dark+5 being the darkest.

3 Press (Stop/Clear) to return to ready mode.

Original

The original setting is used to improve the copy quality by selecting the document for the current copy job.

1 Select (copy) control panel.

2 Select the option you want and press OK.

Text: Use for originals containing mostly text.

Text/Photo: Use for originals with mixed text and photographs.

If texts in the printout is blurry, select Text to get the clear texts.

Photo: Use when the originals are photographs.

3 Press (Stop/Clear) to return to ready mode.

Contrast

The Contrast menu lets you increase or decrease the difference between the bright and dark areas of an image.

1 Select (copy) control panel.

2 Select the option you want and press OK.Select Dark to heighten the contrast and select Light to reduce it.

3 Press (Stop/Clear) to return to ready mode.

Reduced or enlarged copy

You can reduce or enlarge the size of a copied image from 25% to 400% when you copy original documents from the scanner glass.

2. Menu overview and basic setup 56

Basic copying

• This feature may not be available depending on model or optionalgoods

(see "Variety feature" on page 8).

• If the machine set to Eco mode, reduce and enlarge features are notavailable.

To select from the predefined copy sizes

1 Select (copy) the control panel.

2 Select the option you want and press OK.

3 Press (Stop/Clear) to return to ready mode.

To scale the copy by directly entering the scale rate

1 Select (copy)

Custom on the control panel.

2 Enter the copy size you want using the numeric keypad.

3 Press OK to save the selection.

4 Press (Stop/Clear) to return to ready mode.

When you make a reduced copy, black lines may appear at the bottom of your copy.

16

ID card copying

Your machine can print 2-sided originals on one sheet.

The machine prints one side of the original on the upper half of the paper and the other side on the lower half without reducing the size of the original. This feature is helpful for copying a small-sized item such as business card.

• The original must be placed on the scanner glass to use this feature.

• If the machine set to Eco mode, this feature is not available.

• For better image quality, Select (copy) > (Menu) > Copy

Feature > Original Type > Photo on the control panel.

2. Menu overview and basic setup 57

Basic copying

1 Press (ID Copy) on the control panel.

2 Place the front side of an original facing down on the scanner glass where arrows indicate as shown. Then, close the scanner lid.

5 Turn the original over and place it on the scanner glass where arrows indicate as shown. Then, close the scanner lid.

3 Place Front Side and Press [Start] appears on the display.

4 Press Start.

Your machine begins scanning the front side and shows Place Back Side

and Press [Start].

6 Press Start.

• If you do not press the (Start ) button, only the front side will be copied.

• If the original is larger than the printable area, some portions may not be printed.

2. Menu overview and basic setup 58

Basic scanning

For special scanning features, refer to the Advanced Guide (see "Scan features" on page 214).

17

Basic Scanning

This is the normal and usual procedure for scanning originals.

This is a basic scanning method for USB-connected machine.

• It may be necessary to press OK to navigate to lower-level menus for some models.

• if you want to scan using the network, refer to the Advanced Guide (see

"Scanning from network connected machine" on page 217).

1 Place a single document face down on the document glass, or load the

documents face up into the document feeder (see "Loading originals" on page 46).

2 Select (scan)

If you see Not Available message, check the port connection, or select

Enable Scan from Device Panel in Dell Printer Manager >

advanced mode > Scan to PC Settings.

Switch to

3 Select the application program you want and press OK.

Default setting is My Documents.

You can add or delete the folder where the scanned file is saved in Dell

Printer Manager >

Settings.

Switch to advanced mode. > Scan to PC

4 Select the option you want and press OK.

5 Scanning begins.

Scanned image is saved in computer’s C:\Users\users

name\MyDocuments. The saved folder may differ, depending on your operatingsystem or the application you are using.

2. Menu overview and basic setup 59

Basic faxing

For special faxing features, refer to the Advanced Guide (See "Fax features" on page 220).

18

Preparing to fax

• You cannot use this machine as a fax via the internet phone. For more information ask your internet service provider.

• We recommend using traditional analog phone services (PSTN: Public

Switched Telephone Network) when connecting telephone lines to use a fax machine. If you use other Internet services (DSL, ISDN, VolP), you can improve the connection quality by using the Micro-filter. The Micro-filter eliminates unnecessary noise signals and improves connection quality or

Internet quality. Since the DSL Micro-filter is not provided with the machine, contact your Internet service provider for use on DSL Microfilter.

19

Before you send or receive a fax, you need to connect the supplied line cord to

your telephone wall jack (see "Rear view" on page 18). Refer to the Quick

Installation Guide how to make a connection. The method of making a telephone connection is different from one country to another.

Sending a fax

• When you place the originals, you can use either the document feeder or the scanner glass. If the originals are placed on both the document feeder and the scanner glass, the machine will read the originals on the document feeder first, which has higher priority in scanning.

1 Line port

2 Micro filter

3 DSL modem / Telephone line

(see "Rear view" on page 18).

1 Place a single document face down on the document glass, or load the

documents face up into the document feeder (see "Loading originals" on page 46).

2 Select (fax) on the control panel.

3 Adjust the resolution and the darkness to suit your fax needs (see

"Adjusting the document settings" on page 62).

2. Menu overview and basic setup 60

Basic faxing

4 Enter the destination fax number.

5 Press (Start) on the control panel. The machine starts to scan and send the fax to the destinations.

4 Press On Hook Dial on the control panel or lift the handset.

5 Enter a fax number using the number keypad on the control panel.

6 Press (Start) on the control panel when you hear a high-pitched fax signal from the remote fax machine.

• If you want to send a fax directly from your computer, use Dell Network

PC Fax (see

"Sending a fax in the computer" on page 221).

• When you want to cancel a fax job, press (Stop/Clear ) before the machine starts transmission.

• If you used the scanner glass, the machine shows the message asking to place another page.

Sending a fax manually

Perform the following to send a fax using (On Hook Dial) on the control panel. If your machine is a handset model, you can send a fax using the handset

(see "Features" on page 7).

1 Place a single document face down on the document glass, or load the

documents face up into the document feeder (see "Loading originals" on page 46).

2 Select (fax) on the control panel.

3 Adjust the resolution and the darkness to suit your fax needs (see

"Adjusting the document settings" on page 62).

Sending a fax to multiple destinations

You can use the multiple send feature, which allows you to send a fax to multiple locations. Originals are automatically stored in memory and sent to a remote station. After transmission, the originals are automatically erased from memory

(see "Features" on page 7).

You cannot send faxes with this feature if you chosen super fine as an option or if the fax is in color.

1 Place a single document face down on the document glass, or load the

documents face up into the document feeder (see "Loading originals" on page 46).

2 Select (fax) on the control panel.

3 Adjust the resolution and the darkness to suit your fax needs (see

"Adjusting the document settings" on page 62).

4 Select (Menu) > Fax Feature > Multi Send on the control panel.

2. Menu overview and basic setup 61

Basic faxing

5 Enter the number of the first receiving fax machine and press OK.

You can press speed dial numbers or select a group dial number using the (Address book) button (see Advanced Guide).

6 Enter the second fax number and press OK.

The display asks you to enter another fax number to send the document.

7 To enter more fax numbers, press OK when Yes appears and repeat steps 5 and 6. You can add up to 10 destinations.

21

Adjusting the document settings

Before starting a fax, change the following settings according to your original’s status to get the best quality.

It may be necessary to press OK to navigate to lower-level menus.

Once you have entered a group dial number, you cannot enter another group dial number.

8 When you have finished entering fax numbers, select No at the Another

No.? prompt and press OK.

The machine begins sending the fax to the numbers you entered in the order in which you entered them.

20

Receiving a fax

Your machine is preset Fax mode at the factory. When you receive a fax, the machine answers the call on a specified number of rings and automatically receives the fax.

Resolution

The default document settings produce good results when using typical textbased originals. However, if you send originals that are of poor quality, or contain photographs, you can adjust the resolution to produce a higher quality fax.

1 Select (fax) panel.

2 Select the option you want and press OK.

Standard: Originals with normal sized characters.

Fine: Originals containing small characters or thin lines or originals printed using a dot-matrix printer.

Super Fine: Originals containing extremely fine detail. Super Fine mode is enabled only if the machine with which you are communicating also supports the Super Fine resolution.

2. Menu overview and basic setup 62

Basic faxing

• For memory transmission, Super Fine mode is not available. The resolution setting is automatically changed to Fine .

• When your machine is set to Super Fine resolution and the fax machine with which you are communicating does not support Super Fine resolution, the machine transmits using the highest resolution mode supported by the other fax machine.

Photo Fax: Originals containing shades of gray or photographs.

Color Fax: Original with colors.

• Memory transmission is not available in this mode.

• You can only send a color fax if the machine you are communicating with supports color fax reception and you send the fax manually.

Darkness

You can select the degree of darkness of the original document.

The darkness setting is applied to the current fax job. To change the default

setting (see "Fax menu" on page 185).

1 Select (fax) (Darkness)on the control panel.

2 Select a darkness level you want.

3 Press (Stop/Clear) to return to ready mode.

3 Press (Stop/Clear) to return to ready mode.

2. Menu overview and basic setup 63

3. Maintenance

This chapter provides information about purchasing supplies, accessories and maintenance parts available for your machine.

• Ordering supplies and accessories

• Available supplies

• Installing accessories

• Redistributing toner

• Replacing the toner cartridge

• Monitoring the supplies life

• Setting the toner low alert

• Cleaning the machine

72

73

74

75

65

66

67

71

Ordering supplies and accessories

Available accessories may differ from country to country. Contact your sales representatives to obtain the list of available supplies, and maintenance parts.

To order Dell-authorized supplies and accessories visit www.dell.com/supplies, or contact your local Dell dealer or the retailer where you purchased your machine.

You can also visit www.dell.com or www.dell.com/support, select your country/region, and obtain information on calling for service.

3. Maintenance 65

Available supplies

When supplies reach the end of their life spans, you can order the following s of supplies for your machine:

Type

Standard yield toner cartridge

High yield toner cartridge

Average yield

Approx. 1,500 pages

Approx. 2,500 pages a Part name

• G9W85 (All contries except China)

• DRYXV (All contries except China)

• 10G0D (For China only) a. Declared yield value in accordance with ISO/IEC 19752.

Depending on the options, percentage of image area and job mode used, the toner cartridge’s lifespan may differ.

When purchasing new toner cartridges or other supplies, these must be purchased in the same country as the machine you are using. Otherwise, new toner cartridges or other supplies will be incompatible with your machine due to different configurations of toner cartridges and other supplies according to the specific country conditions.

Dell does not recommend using non-genuine Dell toner cartridge such as refilled or remanufactured toner. Dell cannot guarantee non-genuine Dell toner cartridge's quality. Service or repair required as a result of using non-genuine Dell toner cartridges will not be covered under the machine’s warranty.

3. Maintenance 66

Installing accessories

When you install optional devices, such as optional tray, memory, etc, this machine automatically detects and sets the optional devices. If you cannot use the optional devices you installed in this driver, you can set the optional devices in Device Settings to use.

1 Click the Windows Start menu.

• For Windows 8, from the Charms, select Search > Settings.

2 For Windows XP/2003, select Printers and Faxes.

• For Windows 2008/Vista, select Control Panel > Hardware and

Sound>Printers.

• For Windows 7, select Control Panel > Hardware and

Sound>Device and Printers.

• For Windows Server 2008 R2, select Control Panel >

Hardware>Device and Printers.

• For Windows 8, search for Device and Printers.

3 Right-click your machine.

4 For Windows XP/2003/2008/Vista, press Properties.

• For Windows 7, Windows Server 2008 R2, and Windows 8, from context menus, select Printer properties.

If Printer properties item has a ▶mark, you can select other printer drivers connected with the selected printer.

5 Select Device Options or Device Settings.

The Printer properties window may differ depending on the driver or operating system you are using.

6 Select the appropriate option.

Some menus may not appear in the display depending on options or models. If so, it is not applicable to your machine.

Tray Options: Select the optional tray you installed. You can select the tray.

Storage Options: Select the optional memory you installed. If this feature is checked, you can select the Print Mode.

Printer Configuration: Select the printer language for the print job.

3. Maintenance 67

Installing accessories

Administrator Settings: You can select the Printer status and EMF

Spooling.

Custom Paper Size Settings: You can specify custom paper size.

7 Click OK until you exit the Printer properties window.

3. Maintenance 68

Storing the toner cartridge

Toner cartridges contain components that are sensitive to light, temperature and humidity. Dell suggests users follow these recommendations to ensure optimal performance, highest quality, and longest life from your new Dell toner cartridge.

Store this cartridge in the same environment in which the printer will be used.

This should be in controlled temperature and humidity conditions. The toner cartridge should remain in its original and unopened package until installation

– if original packaging is not available, cover the top opening of the cartridge with paper and store in a dark cabinet.

Opening the cartridge package prior to use dramatically shortens its useful shelf and operating life. Do not store on the floor. If the toner cartridge is removed from the printer, follow the instructions below to store the toner cartridge properly.

• Store the cartridge inside the protective bag from the original package.

• Store lying flat (not standing on end) with the same side facing up as if it were installed in the machine.

• Do not store consumables in any of the following conditions:

Temperature greater than 40°C (104°F).

Humidity range less than 20% and greater than 80%.

An environment with extreme changes in humidity or temperature.

Direct sunlight or room light.

Dusty places.

A car for a long period of time.

1

2

-

An environment where corrosive gases are present.

An environment with salty air.

Handling instructions

• Do not touch the surface of the photoconductive drum in the cartridge.

• Do not expose the cartridge to unnecessary vibrations or shock.

• Never manually rotate the drum, especially in the reverse direction; this can cause internal damage and toner spillage.

Toner cartridge usage

Dell Inc. does not recommend or approve the use of non-Dell brand toner cartridges in your printer including generic, store brand, refilled, or remanufactured toner cartridges.

Dell’s printer warranty does not cover damage to the machine caused by the use of a refilled, remanufactured, or non-Dell brand toner cartridges.

3. Maintenance 69

Storing the toner cartridge

3

Estimated cartridge life

Estimated cartridge life the life of the toner cartridge (or imaging unit) yield depends on the amount of toner that print jobs require. The actual print yield may vary depending on the print density of the pages you print on, operating environment, percentage of image area, printing interval, media type and/or media size. For example, if you print a lot of graphics, the consumption of the toner is higher and you may need to change the cartridge more often.

3. Maintenance 70

Redistributing toner

When the toner cartridge is near the end of its life:

• White streaks or light printing occurs and/or density variation side to side.

• The Status LED blinks red.

If this happens, you can temporarily improve print quality by redistributing the remaining toner in the cartridge. In some cases, white streaks or light printing will still occur even after you have redistributed the toner.

If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water: hot water sets toner into fabric.

Do not touch the green underside of the toner cartridge. Use the handle on the cartridge to avoid touching this area.

3. Maintenance 71

Replacing the toner cartridge

• Do not use sharp objects such as a knife or scissors to open the toner cartridge package. They might scratch the drum of the cartridge.

• If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.

• Shake the toner cartridge thorougly, it will increase the initial print quality.

• Do not touch the green underside of the toner cartridge. Use the handle on the cartridge to avoid touching this area.

When a toner cartridge has reached the end of life, the machine will stop printing.

3. Maintenance 72

Monitoring the supplies life

If you experience frequent paper jams or printing problems, check the number of pages the machine has printed or scanned. Replace the corresponding parts, if necessary.

It may be necessary to press OK to navigate to lower-level menus for some models.

1 Select (Menu) > System Setup > Maintenance > Supplies Life on the control panel.

2 Select the option you want and press OK.

Supplies Info: Prints the supply information page.

Total: Displays the total number of pages printed.

ADF Scan: Displays the number of pages printed by using the document feeder.

Platen Scan: Displays the number of pages scanned by using scanner glass.

3 Press (Stop/Clear) to return to ready mode.

3. Maintenance 73

Setting the toner low alert

If the amount of toner in the cartridge is low, a message or LED informing the user to change the toner cartridge appears. You can set the option for whether or not this message or LED appears.

1 Select (Menu) > System Setup > Maintenance > Toner Low Alert on the control panel.

2 Select the option you want.

3 Press OK to save the selection.

3. Maintenance 74

Cleaning the machine

If printing quality problems occur or if you use your machine in a dusty environment, you need to clean your machine regularly to keep it in the best printing condition and use your machine longer.

• Cleaning the cabinet of the machine with cleaning materials containing large amounts of alcohol, solvents, or other strong substances can discolor or distort the cabinet.

• If your machine or the surrounding area is contaminated with toner, we recommend you use a cloth or tissue dampened with water to clean it. If you use a vacuum cleaner, toner blows in the air and might be harmful to you.

• During the printing process, paper, toner, and dust particles can accumulate inside the machine. This buildup can cause print quality problems, such as toner specks or smearing. Cleaning the inside of the machine clears and reduces these problems.

4

Cleaning the outside

Clean the machine cabinet with a soft, lint-free cloth. Dampen the cloth slightly with water, but be careful not to let any water drip onto or into the machine.

3. Maintenance 75

Cleaning the machine

5

Cleaning the inside

During the printing process, paper, toner, and dust particles can accumulate inside the machine. This buildup can cause print quality problems, such as toner specks or smearing. Cleaning the inside of the machine clears and reduces these problems.

3. Maintenance 76

Cleaning the machine

• Use a dry lint-free cloth to clean the machine.

• If your machine has a power switch, turn the power switch off before cleaning the machine.

• Before opening the front cover, close the output support first.

3. Maintenance 77

Cleaning the machine

6

Cleaning the pickup roller

• Before opening the front cover, close the output support first.

• If your machine has a power switch, turn the power switch before cleaning the machine.

3. Maintenance 78

Cleaning the machine

7

Cleaning the scan unit

Keeping the scan unit clean helps ensure the best possible copies. We suggest that you clean the scan unit at the start of each day and during the day as needed.

1 Slightly dampen a soft, lint-free cloth or paper towel with water.

2 Lift and open the scanner lid.

3 Wipe the surface of the scanner glass until it is clean and dry.

1 Scanner lid

2 Scanner glass

3 Document feeder glass

4 White bar

3. Maintenance 79

Cleaning the machine

4 Wipe the underside of the scanner lid and white sheet until it is clean and dry.

5 Close the scanner lid.

3. Maintenance 80

Tips for moving & storing your machine

• When moving the machine, do not tilt or turn it upside down. Otherwise, the inside of the machine may be contaminated by toner, which can cause damage to the machine or reduce print quality.

• When moving the machine, make sure at least two people are holding the machine securely.

3. Maintenance 81

4. Troubleshooting

This chapter gives helpful information for what to do if you encounter an error.

• Tips for avoiding paper jams

• Clearing original document jams

• Clearing paper jams

• Understanding the status LED

• Understanding display messages

83

84

87

92

94

This chapter gives helpful information for what to do if you encounter an error. If your machine has a display screen, check the message on the display screen first to solve the error.If you cannot find a solution to your problem in this chapter, refer to the Troubleshooting chapter in the Advanced User's Guide.If you cannot find a solution in the User's Guide or the problem persists, call for service.

Tips for avoiding paper jams

By selecting the correct medias, most paper jams can be avoided. To avoid paper jams, refer to the following guidelines:

Ensure that the adjustable guides are positioned correctly (see "Tray overview" on page 35).

• Do not overload the tray. Ensure that the paper level is below the paper capacity mark on the inside of the tray.

• Do not remove paper from the tray while your machine is printing.

• Flex, fan, and straighten paper before loading.

• Do not use creased, damp, or highly curled paper.

• Do not mix paper s in a tray.

Use only recommended print media (see "Print media specifications" on page 101).

4. Troubleshooting 83

Clearing original document jams

When an original document jams in the document feeder, a warning message appears on the display.

To avoid tearing the document, remove the jammed document slowly and carefully.

To prevent document jams, use the scanner glass for thick, thin or mixed paper- originals.

1

Original paper jam in front of scanner

4. Troubleshooting 84

Clearing original document jams

2

Original paper jam inside of scanner

4. Troubleshooting 85

Clearing original document jams

3

Original paper jam in exit area of scanner

1 Remove any remaining pages from the document feeder.

2 Gently remove the jammed paper from the document feeder.

4. Troubleshooting 86

Clearing paper jams

To avoid tearing the paper, pull the jammed paper out slowly and gently.

4

In tray

4. Troubleshooting 87

Clearing paper jams

5

In the manual tray

4. Troubleshooting 88

Clearing paper jams

6

Inside the machine

The fuser area is hot. Take care when removing paper from the machine.

4. Troubleshooting 89

Clearing paper jams

7

In the exit area

4. Troubleshooting 90

Clearing paper jams

8

In the duplex unit area

2

1

1

2

4. Troubleshooting 91

Understanding the status LED

The color of the LED indicates the machine's current status.

• Some LEDs may not be available depending on model or country.

• To resolve the error, look at the error message and its instructions from the troubleshooting part.

• You also can resolve the error with the guideline from the Printing Status Monitorprogram window.

• If the problem persists, call a service representative.

Status LED

Status

Green

Red

Description

Off

Blinking

On

On

The machine is off-line.

When the backlight blinks, the machine is receiving or printing data.

• The machine is on-line and can be used.

Blinking • A minor error has occurred and the machine is waiting for the error to be cleared. Check the display message. When the problem is cleared, the machine resumes. For some models that does not support the display screen on the control panel, this feature is not applicable.

• Small amount of toner is left in the cartridge. The estimated cartridge life of toner is close. Prepare a new cartridge for

replacement. You may temporarily increase the printing quality by redistributing the toner (see "Redistributing toner" on page 71).

• A toner cartridge has almost reached its estimated cartridge life a

. It is recommended to replace the toner cartridge

(see "Replacing the toner cartridge" on page 72).

• The cover is opened. Close the cover.

• There is no paper in the tray. Load paper in the tray.

• The machine has stopped due to a major error. Check the display message (see "Understanding display messages" on page 94).

4. Troubleshooting 92

Understanding the status LED

LED

Power

Status

Blue On

Off

The machine is in power save mode.

Description

The machine is in ready mode or machine’s power is off.

(WPS LED)

Eco button b

Blue

Green

Blinking

On

Off

On

The machine is connecting to a wireless network.

The machine is connected to a wireless network.

The machine is disconnected from a wireless network.

Eco mode is on. Duplex, 2-up, toner save on, skip blank page feature will automatically be applied when printing (see"Eco printing" on page 53).

Eco mode is off. Off a. Estimated cartridge life means the expected or estimated toner cartridge life, which indicates the average capacity of print-outs and is designed pursuant to ISO/IEC 19752. The number of pages may be affected by operating environment, percentage of image area, printing interval, graphics, media and media size. Some amount of toner may remain in the cartridge even when red LED is on and the printer stops printing.

b. Wireless model only.

4. Troubleshooting 93

Understanding display messages

Messages appear on the control panel display to indicate the machine’s status or errors. Refer to the tables below to understand the messages’ and their meaning, and correct the problem, if necessary.

• If a message is not in the table, reboot the power and try the printing job again. If the problem persists, call a service representative.

• When you call for service, provide the service representative with the contents of display message.

• Some messages may not appear on the display depending on the options or models.

• [error number] indicates the error number.

• [tray type] indicates the tray number.

9

Paper Jam-related messages

Message

Paper Jam in Manual Feeder

Paper Jam inside machine

Meaning

Paper has jammed in the manual feeder.

Paper has jammed in the inside machine.

Suggested solutions

Clear the jam (see "In the manual tray" on page

88).

Clear the jam (see "Inside the machine" on page

89).

Clear the jam (see "In the exit area" on page 90).

Paper Jam in exit area

Paper has jammed in the paper exit area.

Paper Jam bottom of duplex

Paper Jam top of duplex

Paper has jammed in the duplex area.

Clear the jam (see "In the duplex unit area" on page 91).

Message

Document jam

Remove jam

Paper Jam in tray

Meaning

The loaded original document has jammed in the document feeder.

Paper has jammed in the paper feed area.

Suggested solutions

Clear the jam (see

"Clearing original document jams" on page 84).

Clear the jam (see "In tray" on page 87).

4. Troubleshooting 94

Understanding display messages

10

Toner-related messages

Message

Install Toner Cartridge

Not Compatible

Toner cartridge

Prepare new cartridge

Meaning

A toner cartridge is not installed.

Install a toner cartridge.

Suggested solutions

The toner cartridge you have installed is not for your machine.

Install a Dell-genuine toner cartridge, designed for your machine.

Small amount of toner is left in the indicated cartridge. The estimated cartridge life of toner is close.

Prepare a new cartridge for a replacement. You may temporarily increase the printing quality by redistributing the toner (see

"Redistributing toner" on page 71).

4. Troubleshooting 95

Understanding display messages

Message

Replace new cartridge

Toner Exhausted

Meaning Suggested solutions

A toner cartridge has reached its estimated cartridge life. The machine stops printing.

Estimated cartridge life means the expected or estimated toner cartridge life, which indicates the average capacity of print-outs and is designed pursuant

to ISO/IEC 19752 (see "Available supplies" on page 66).

The number of pages may be affected by operating environment, percentage of image area, printing interval, media, percentage of image area, and media size. Some amount of toner may remain in the cartridge even when replace new cartridge appears and the machine stops printing.

• You can choose Stop or Continue as shown on the control panel.

If you select Stop, the printer stops printing and you cannot print any more without changing the cartridge. If you select Continue, the printer keeps printing but the printing quality cannot be guaranteed.

• Replace the toner cartridge for the best print quality when this message appears. Using a cartridge beyond this stage can result in

printing quality issues (see "Replacing the toner cartridge" on page 72).

Dell does not recommend using a non-genuine Dell toner cartridge such as refilled or remanufactured. Dell cannot guarantee a non-genuine Dell toner cartridge's quality.

Service or repair required as a result of using non-genuine

Dell toner cartridges will not be covered under the machine warranty.

• If the machine stops printing, replace the toner cartridge (see

"Replacing the toner cartridge" on page 72).

4. Troubleshooting 96

Understanding display messages

11

Tray-related messages

13

Misc. messages

Message

Output bin full

Remove paper

Paper Empty in [tray type]

Tray Paper mismatch

Manual Paper mismatch

Meaning

The output tray is full.

Suggested solutions

Remove papers from the output tray, the printer resumes printing.

There is no paper in tray or manual feeder.

The paper size specified in the printer properties does not match the paper you are loading.

Load paper in tray (see

"Loading paper in the tray" on page 37, "Loading paper in the tray" on page

37).

Load the required size paper.

12

Network-related messages

Door of scanner is open

Message

Error [error number]

Turn off then on

Memory Full Remove

Job

Scanner Locked

Meaning

The document feeder cover is not securely latched.

Suggested solutions

Close the cover until it locks into place.

The machine unit cannot be controlled.

Reboot the power and try the printing job again. If the problem persists, please call for service.

The memory is full.

The scanner is locked.

Print or remove the received fax job in Secure

Receive (see Advanced

Guide).

Reboot the power. If the problem persists, please call for service.

Message

Network Problem:

IP Conflict

Meaning

The network IP address you have set is being used by someone else.

Suggested solutions

Check the IP address and reset it if necessary (see

Advanced Guide).

4. Troubleshooting 97

5. Appendix

This chapter provides product specifications and information concerning applicable regulations.

• Specifications

• Dell technical support policy

• Contacting Dell

• Warranty and return policy

• Copyright

99

109

110

111

124

Specifications

1

General specifications

The specification values listed below are subject to change without notice. See www.dell.com or www.dell.com/support for possible changes in information.

Dimension

Weight

Noise Level a

Temperature

Humidity

Power rating b

Items

Width x Length x Height

Machine with consumables

Ready mode

Print mode

Copy mode

Description

406 x 338 x 384mm (15.98 x 13.30 x 15.12 inches)

11.1 Kg

26 dB (A)

Less than 50 dB (A)

Less than 53 dB (A)

Scan mode (scanner glass) 52 dB (A)

Scan mode (document feeder) 53 dB (A)

Operation

Storage (packed)

Operation

Storage (packed)

110 volt models

220 volt models

10 to 32°C (50 to 89.6°F)

-20 to 40°C (-4 to 104°F)

20 to 80% RH

10 to 90% RH

AC 110 - 127 V

AC 220 - 240 V

5. Appendix 99

Specifications

Power consumption

Items

Average operating mode

Ready mode

Power save mode

Power off mode

Less than 400W

Less than 50 W

Less than 3.0 W

Less than 0.2 W (0.1 W c

)

SPW-B4319S

Wireless d Module a. Sound Pressure Level, ISO 7779. Configuration tested: basic machine installation, A4 paper, simplex printing.

b. See the rating label on the machine for the correct voltage (V), frequency (hertz) and of current (A) for your machine.

c. For the machine that has a power switch.

d. Wireless model only.

Description

5. Appendix 100

Specifications

2

Print media specifications

Type

Plain paper

Size

Letter

Legal

US Folio

A4

Oficio

JIS B5

ISO B5

Executive

A5

A6

Dimensions

216 x 279 mm (8.5 x 11 inches)

216 x 356 mm (8.5 x 14 inches)

216 x 330 mm (8.5 x 13 inches)

210 x 297 mm (8.27 x 11.69 inches)

216 x 343 mm (8.5 x 13.5 inches)

182 x 257 mm (7.17 x 10.12 inches)

176 x 250 mm (6.93 x 9.84 inches)

184 x 267 mm (7.25 x 10.5 inches)

148 x 210 mm (5.83 x 8.27 inches)

105 x 148 mm (4.13 x 5.83 inches)

Tray

Print media weight/Capacity a

Manual feeder b

70 to 90 g/m

2

(16 to 43 lbs bond)

• 250 sheets of 80 g/m

2

(21 lbs bond)

70 to 90 g/m

2

(19 to 24 lbs bond)

• 1 sheet of 80 g/m

2

(21 lbs bond)

5. Appendix 101

Specifications

Labels c

Type

Envelope

Thick paper

Thicker paper

Thin paper

Transparency

Size Dimensions

Envelope

Monarch

98 x 191 mm (3.87 x 7.5 inches)

Envelope No. 10 105 x 241 mm (4.12 x 9.5 inches)

Envelope DL 110 x 220 mm (4.33 x 8.66 inches)

Envelope C5

Envelope C6

162 x 229 mm (6.38 x 9.02 inches)

114 x 162 mm (4.49 x 6.38 inches)

Refer to the Plain paper section

Refer to the Plain paper section

Refer to the Plain paper section

Refer to the Plain paper section

Refer to the Plain paper section

Refer to the Plain paper section

Refer to the Plain paper section

Letter, A4

Letter, Legal, US

Folio, A4, JIS B5,

ISO B5, Executive,

A5

Refer to the Plain paper section

Tray

Print media weight/Capacity a

Manual feeder b

Not available in tray

60 to 220 g/m

2

(16 to 59 lbs bond)

91 to 105 g/m

2

(24 to 28 lbs bond)

Not available in tray

60 to 70 g/m

2

(16 to 19 lbs bond)

Not available in tray

Not available in tray

91 to 105 g/m

2

(24 to 28 lbs bond)

164 to 220 g/m

2

(44 to 59 lbs bond)

60 to 70 g/m

2

(16 to 19 lbs bond)

138 to 146 g/m

2

(37 to 39 lbs bond)

120 to 150 g/m

2

(32 to 40 lbs bond)

5. Appendix 102

Specifications

Type

Card stock

Size Dimensions

Letter, Legal, US

Folio, A4, JIS B5,

ISO B5, Executive,

A5,

Postcard 4x6

Refer to the Plain paper section

Refer to the Plain paper section

Refer to the Plain paper section

121 to 163 g/m

2

Tray

Print media weight/Capacity a

Manual feeder b

(32 to 43 lbs bond) 121 to 163 g/m

2 bond)

(32 to 43 lbs

Bond paper

106 to 120 g/m

2

(28 to 32 lbs bond) 106 to 120 g/m

2

(28 to 32 lbs bond)

Minimum size (custom)

Manual feeder: 76 x 127 mm (3 x 5 inches)

Tray: 105 x 148.5 mm (4.13 x 5.85 inches)

216 x 356 mm (8.5 x 14 inches)

60 to 163 g/m

2

(16 to 43 lbs bond) d

, e

Maximum size (custom) a. Maximum capacity may differ depending on media weight, thickness, and environmental conditions. b. 1 sheet for manual feeder.

c. The smoothness of the labels used in this machine is 100 to 250 (sheffield). This means the numeric level of smoothness.

d. The paper types available in the manual feeder: Plan, Thick, Thicker, Thin, Cotton, Colored, Pre-printed, Recycled, Envelope, Transparency, Labels, Cardstock, Bond, Archive e. The paper types available in tray: Plan, Thick, Thin, Recycled, Cardstock, Bond, Archive

5. Appendix 103

Specifications

3

System requirements

Microsoft

®

Windows

®

Operating system

Windows ® 2000

Windows ® XP

Windows Server ® 2003

Windows Server ® 2008

Windows Vista ®

Windows ® 7

Windows Server ® 2008 R2

Windows ® 8

Requirement (recommended)

CPU RAM

64 MB (128 MB) Intel ® Pentium ® II 400 MHz (Pentium III 933 MHz)

Intel ® Pentium ® III 933 MHz (Pentium IV 1 GHz)

Intel ® Pentium ® III 933 MHz (Pentium IV 1 GHz)

Intel ® Pentium ® IV 1 GHz (Pentium IV 2 GHz)

Intel ® Pentium ® IV 1 GHz (x86) or 1.4 GHz (x64) processors (2 GHz or faster)

Intel ® Pentium ® IV 1 GHz 32-bit or 64-bit processor or higher

128 MB (256 MB)

128 MB (512 MB)

512 MB (2 GB)

Intel ® Pentium ® IV 3 GHz

Intel ® Pentium ® IV 1 GHz 32-bit or 64-bit processor or higher

• Support for DirectX ® 9 graphics with 128 MB memory (to enable the Aero theme).

• DVD-R/W Drive

512 MB (1 GB)

1 GB (2 GB)

512 MB (2 GB)

1 GB (2 GB) free HDD space

600 MB

1.5 GB

1.25 GB to 2 GB

10 GB

15 GB

16 GB

10 GB

16 GB

5. Appendix 104

Specifications

• Internet Explorer 6.0 or higher is the minimum requirement for all Windows operating systems.

• Users who have administrator rights can install the software.

• Windows Terminal Services is compatible with your machine.

• For Windows 2000, Services Pack 4 or higher is required.

Mac

Operating system

Mac OS X 10.5

Mac OS X 10.6

Mac OS X 10.7

CPU

• Intel ® processors

• 867 MHz or faster Power PC G4/G5

• Intel ® processors

• Intel ® processors

Requirements (Recommended)

RAM

512 MB (1 GB)

1 GB (2 GB)

2 GB

1 GB

Free HDD space

1 GB

4 GB

5. Appendix 105

Specifications

Linux

Operating system

Items

CPU

RAM

Free HDD space

Requirements

Redhat ® Enterprise Linux WS 4, 5, 6(32/64 bit)

Fedora 5 ~ 15 (32/64 bit)

OpenSuSE ® 10.2, 10.3, 11.0, 11.1, 11.2, 11.3, 11.4 (32/64 bit)

Mandriva 2007, 2008, 2009, 2009.1, 2010 (32/64 bit)

Ubuntu 6.06, 6.10, 7.04, 7.10, 8.04, 8.10, 9.04, 9.10, 10.04, 10.10, 11.04 (32/64 bit)

SuSE Linux Enterprise Desktop 10, 11 (32/64 bit)

Debian 4.0, 5.0, 6.0 (32/64 bit)

Pentium IV 2.4GHz (Intel Core™2)

512 MB (1 GB)

1 GB (2 GB)

5. Appendix 106

Specifications

Unix

Operating system

Items

Sun Solaris 9, 10, 11 (x86, SPARC)

HP-UX 11.0, 11i v1, 11i v2, 11i v3 (PA-RISC, Itanium)

IBM AIX 5.1, 5.2, 5.3, 5.4, 6.1, 7.1

Up to 100 MB

Requirements

Free HDD space

5. Appendix 107

Specifications

4

Network environment

You need to set up the network protocols on the machine to use it as your network machine. The following table shows the network environments supported by the machine.

Items

Network interface

Network operating system

Network protocols

Wireless security

Specifications

• Ethernet 10/100 Base-TX Wired Lan

• Windows 2000/Server 2003 /Server 2008/XP/Vista/7/Server 2008 R2

• Various Linux OS

• Mac OS X 10.4 ~ 10.7

• Unix

• TCP/IPv4

• DHCP, BOOTP

• DNS, WINS, Bonjour, SLP, UPnP

• Standard TCP/IP Printing (RAW), LPR, IPP, WSD

• SNMPv 1/2/3, HTTP

• TCP/IPv6 (DHCP, DNS, RAW, LPR, SNMPv 1/2/3, HTTP)

• Authentication: Open System, Shared key, WPA Personal, WPA2Personal (PSK)

• Encryption: WEP64, WEP128, TKIP, AES

5. Appendix 108

Dell technical support policy

Technician-assisted technical support requires the cooperation and participation of the customer in the troubleshooting process and provides for restoration of the

Operating System, application software, and hardware drivers to the original default configuration as shipped from Dell, as well as the verification of appropriate functionality of the printer and all Dell-installed hardware. In addition to this technician assisted technical support, online technical support is available at Dell

Support. Additional technical support options may be available for purchase.

Dell provides limited technical support for the printer and any Dell-installed software and peripherals. Support for third-party software and peripherals is provided by the original manufacturer, including those purchased and/or installed through Software & Peripherals (DellWare), ReadyWare, and Custom Factory Integration

(CFI/DellPlus).

5. Appendix 109

Contacting Dell

You can access Dell Support at www.dell.com/support. Select your region on the WELCOME TO DELL SUPPORT page, and fill in the requested details to access help tools and information.

You can contact Dell electronically using the following addresses:

• World Wide Web

www.dell.com/

www.dell.com/ap/ (Asian/Pacific countries only)

www.dell.com/jp/ (Japan only)

www.euro.dell.com (Europe only)

www.dell.com/la/ (Latin American and Caribbean countries)

www.dell.ca (Canada only)

• Anonymous file transfer protocol (FTP)

ftp.dell.com

Log in as user: anonymous, and use your email address as your password.

• Electronic Support Service

[email protected]

[email protected]

[email protected] (Latin America and Caribbean countries only)

[email protected] (Asian/Pacific countries only)

support.jp.dell.com (Japan only)

support.euro.dell.com (Europe only)

• Electronic Quote Service

[email protected] (Asian/Pacific countries only)

[email protected] (Canada only)

5. Appendix 110

Warranty and return policy

Dell Inc. (“Dell”) manufactures its hardware products from parts and components that are new or equivalent to new in accordance with industry-standard practices.

For information about the Dell warranty for your printer, refer to the Product Information Guide.

5. Appendix 111

Regulatory information

This machine is designed for a normal work environment and certified with several regulatory statements.

5

Laser safety statement

The printer is certified in the U.S. to conform to the requirements of DHHS 21

CFR, chapter 1 Subchapter J for Class I(1) laser products, and elsewhere is certified as a Class I laser product conforming to the requirements of IEC 60825-

1 :2007.

Class I laser products are not considered to be hazardous. The laser system and printer are designed so there is never any human access to laser radiation above a Class I level during normal operation, user maintenance or prescribed service condition.

When using this product, these basic safety precautions should always be followed to reduce risk of fire, electric shock, and injury to persons:

Warning

Never operate or service the printer with the protective cover removed from laser/scanner assembly. The reflected beam, although invisible, can damage your eyes.

5. Appendix 112

Regulatory information

6

Ozone safety

8

Power saver

7

This product’s ozone emission rate is under 0.1 ppm. Because ozone is heavier than air, keep the product in a place with good ventilation.

Mercury Safety

Contains Mercury, Dispose According to Local, State or Federal

Laws.(U.S.A. only)

This printer contains advanced energy conservation technology that reduces power consumption when it is not in active use.

When the printer does not receive data for an extended period of time, power consumption is automatically lowered.

ENERGY STAR and the ENERGY STAR mark are registered U.S. marks.

For more information on the ENERGY STAR program see http:// www.energystar.gov

For ENERGY STAR certified models, the ENRGY STAR label will be on your machine. Check if your machine is ENERGY STAR certified.

9

Recycling

Recycle or dispose of the packaging material for this product in an environmentally responsible manner.

5. Appendix 113

Regulatory information

10

Correct disposal of this product (Waste electrical & electronic equipment)

(The United States of America only)

Dispose unwanted electronics through an approved recycler. To find the nearest recycling location, go to our website: www.Dell.com/recyclingdirect Or call,

(877) 278 - 0799

(Applicable in countries with separate collection systems)

11

State of California Proposition 65 Warning (US Only)

This marking on the product, accessories or literature indicates that the product and its electronic accessories (e.g. charger, headset, USB cable) should not be disposed of with other household waste at the end of their working life. To prevent possible harm to the environment or human health from uncontrolled waste disposal, please separate these items from other s of waste and recycle them responsibly to promote the sustainable reuse of material resources.

Household users should contact either the retailer where they purchased this product, or their local government office, for details of where and how they can take these items for environmentally safe recycling.

Business users should contact their supplier and check the terms and conditions of the purchase contract. This product and its electronic accessories should not be mixed with other commercial wastes for disposal.

12

Taiwan only

5. Appendix 114

Regulatory information

13

Radio frequency emissions

FCC information to the user

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:

• This device may not cause harmful interference, and

• This device must accept any interference received, including interference that may cause undesired operation.

This equipment has been tested and found to comply with the limits for a Class

B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or experienced radio TV technician for help.

Change or modifications not expressly approved by the manufacturer responsible for compliance could void the user's authority to operate the equipment.

Canadian radio interference regulations

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard entitled “Digital Apparatus”, ICES-003 of the Industry and

Science Canada.

Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur: “Appareils Numériques”, ICES-003 édictée par l’Industrie et

Sciences Canada.

5. Appendix 115

Regulatory information

14

United States of America

Wireless devices are not user serviceable. Do not modify them in any way.

Modification to a wireless device will void the authorization to use it.

Contact manufacturer for service.

Federal Communications Commission (FCC)

Intentional emitter per FCC Part 15

Low power, Radio LAN devices (radio frequency (RF) wireless communication devices), operating in the 2.4 GHz/5 GHz Band, may be present (embedded) in your printer system. This section is only applicable if these devices are present.

Refer to the system label to verify the presence of wireless devices.

Wireless devices that may be in your system are only qualified for use in the

United States of America if an FCC ID number is on the system label.

The FCC has set a general guideline of 20 cm (8 inches) separation between the device and the body, for use of a wireless device near the body (this does not include extremities). This device should be used more than 20 cm (8 inches) from the body when wireless devices are on. The power output of the wireless device (or devices), which may be embedded in your printer, is well below the

RF exposure limits as set by the FCC.

This transmitter must not be collocated or operation in conjunction with any other antenna or transmitter.

Operation of this device is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation of the device.

FCC Statement for Wireless LAN use:

While installing and operating this transmitter and antenna combination the radio frequency exposure limit of 1m W/cm2 may be exceeded at distances close to the antenna installed. Therefore, the user must maintain a minimum distance of 20cm from the antenna at all times. This device cannot be colocated with another transmitter and transmitting antenna.

5. Appendix 116

Regulatory information

15

Russia only

18

Thailand only

16

Germany only

19

Canada only

This product meets the applicable Industry Canada technical specifications. / Le present materiel est conforme aux specifications techniques applicables d’Industrie Canada.

The Ringer Equivalence Number (REN) is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination of an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices not exceed five. / L’indice d’equivalence de la sonnerie (IES) sert a indiquer le nombre maximal de terminaux qui peuvent etre raccordes a une interface telephonique. La terminaison d’une interface peut consister en une combinaison quelconque de dispositifs, a la seule condition que la somme d’indices d’equivalence de la sonnerie de tous les dispositifs n’excede pas cinq.

17

Turkey only

5. Appendix 117

Regulatory information

20

Fax Branding

21

Ringer Equivalence Number

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

1 the date and time of transmission

2 identification of either business, business entity or individual sending the message; and

3 telephone number of either the sending machine, business, business entity or individual.

The Telephone Company may make changes in its communications facilities, equipment operations or procedures where such action is reasonably required in the operation of its business and is not inconsistent with the rules and regulations in FCC Part 68. If such changes can be reasonably expected to render any customer terminal equipment incompatible with telephone company communications facilities, or require modification or alteration of such terminal equipment, or otherwise materially affect its use or performance, the customer shall be given adequate notice in writing, to allow the customer an opportunity to maintain uninterrupted service

The Ringer Equivalence Number and FCC Registration Number for this machine may be found on the label located on the bottom or rear of the machine. In some instances you may need to provide these numbers to the telephone company.

The Ringer Equivalence Number (REN) is a measure of the electrical load placed on the telephone line, and is useful for determining whether you have

“overloaded” the line. Installing several s of equipment on the same telephone line may result in problems making and receiving telephone calls, especially ringing when your line is called. The sum of all Ringer Equivalence Numbers of the equipment on your telephone line should be less than five in order to assure proper service from the telephone company. In some cases, a sum of five may not be usable on your line. If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone line, as it may cause harm to the telephone network.

The equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX.

If requested, this number must be provided to the telephone company.

5. Appendix 118

Regulatory information

FCC Regulations state that changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment. In the event that terminal equipment causes harm to the telephone network, the telephone company should notify the customer that service may be stopped. However, where prior notice is impractical, the company may temporarily cease service, providing that they:

a promptly notify the customer.

b give the customer an opportunity to correct the equipment problem.

c inform the customer of the right to bring a complaint to the Federal

Communication Commission pursuant to procedures set out in FCC

Rules and Regulations Subpart E of Part 68.

22

• When programming emergency numbers and/or making test calls to emergency numbers, use a non-emergency number to advise the emergency service dispatcher of your intentions. The dispatcher will give you further instructions on how to actually test the emergency number.

• This machine may not be used on coin service or party lines.

• This machine provides magnetic coupling to hearing aids.

You may safely connect this equipment to the telephone network by means of a standard modular jack, USOC RJ-11C.

Replacing the Fitted Plug (for UK Only)

You should also know that:

• Your machine is not designed to be connected to a digital PBX system.

• If you intend to use a computer modem or fax modem on the same phone line as your machine, you may experience transmission and reception problems with all the equipment. It is recommended that no other equipment, except for a regular telephone, share the line with your machine.

• If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for both the power and the telephone lines. Surge protectors can be purchased from your dealer or telephone and electronic specialty stores.

Important

The mains lead for this machine is fitted with a standard (BS 1363) 13 amp plug and has a 13 amp fuse. When you change or examine the fuse, you must re-fit the correct 13 amp fuse. You then need to replace the fuse cover. If you have lost the fuse cover, do not use the plug until you have another fuse cover.

Contact the people from you purchased the machine.

The 13 amp plug is the most widely used in the UK and should be suitable.

However, some buildings (mainly old ones) do not have normal 13 amp plug sockets. You need to buy a suitable plug adaptor. Do not remove the moulded plug.

5. Appendix 119

Regulatory information

If you cut off the moulded plug, get rid of it straight away.You cannot rewire the plug and you may receive an electric shock if you plug it into a socket.

23

Declaration of conformity (European countries)

Approvals and Certifications

Important warning:

You must earth this machine.

The wires in the mains lead have the following color code:

Green and Yellow: Earth

Blue: Neutral

Brown: Live

If the wires in the mains lead do not match the colors marked in your plug, do the following:

You must connect the green and yellow wire to the pin marked by the letter “E” or by the safety ‘Earth symbol’ or colored green and yellow or green.

You must connect the blue wire to the pin which is marked with the letter “N” or colored black.

You must connect the brown wire to the pin which is marked with the letter “L” or colored red.

You must have a 13 amp fuse in the plug, adaptor, or at the distribution board.

Hereby, Dell Inc. declares that this [B1165nfw Series] is in compliance with the essential requirements and other relevant provisions of Low

Voltage Directive (2006/95/EC), EMC Directive (2004/108/EC).

Hereby, Dell Inc. declares that this [B1165nfw Series] is in compliance with the essential requirements and other relevant provisions of R&TTE

Directive 1999/5/EC.

The declaration of conformity may be consulted at www.Dell.com, go to Support > Download center and enter your printer (MFP) name to browse the EuDoC.

January 1, 1995: Council Directive 2006/95/EC Approximation of the laws of the member states related to low voltage equipment.

January 1, 1996: Council Directive 2004/108/EC, approximation of the laws of the Member States related to electromagnetic compatibility.

March 9, 1999: Council Directive 1999/5/EC on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. A full declaration, defining the relevant Directives and referenced standards can be obtained from your Dell Inc. representative.

5. Appendix 120

Regulatory information

EC Certification

Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal

Equipment Directive (FAX)

This Dell product has been self-certified by Dell for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC. The product has been designed to work with the national PSTNs and compatible PBXs of the European countries:

In the event of problems, you should contact the Euro QA Lab of Dell Inc. in the first instance.

The product has been tested against TBR21. To assist in the use and application of terminal equipment which complies with this standard, the European

Telecommunication Standards Institute (ETSI) has issued an advisory document

(EG 201 121) which contains notes and additional requirements to ensure network compatibility of TBR21 terminals. The product has been designed against, and is fully compliant with, all of the relevant advisory notes contained in this document.

Wireless devices that may be in your system are only qualified for use in the European Union or associated areas if a CE mark with a

Notified Body Registration Number and the Alert Symbol is on the system label.

The power output of the wireless device or devices that may be embedded in you printer is well below the RF exposure limits as set by the European

Commission through the R&TTE directive.

European states qualified under wireless approvals:

EU countries

European states with restrictions on use:

EU

In France, the frequency range is restricted to 2454-2483.5 MHz for devices above 10 mW transmitting power such as wireless

EEA/EFTA countries

No limitations at this time

European radio approval information (for products fitted with EU-approved radio devices)

Low power, Radio LAN type devices (radio frequency (RF) wireless communication devices), operating in the 2.4 GHz/5 GHz band, may be present

(embedded) in your printer system which is intended for home or office use. This section is only applicable if these devices are present. Refer to the system label to verify the presence of wireless devices.

5. Appendix 121

Regulatory information

24

Israel only

25

Regulatory compliance statements

Wireless guidance

Low power, Radio LAN devices (radio frequency (RF) wireless communication devices), operating in the 2.4 GHz/5 GHz Band, may be present (embedded) in your printer system. The following section is a general overview of considerations while operating a wireless device.

Additional limitations, cautions, and concerns for specific countries are listed in the specific country sections (or country group sections). The wireless devices in your system are only qualified for use in the countries identified by the Radio

Approval Marks on the system rating label. If the country you will be using the wireless device in, is not listed, contact your local Radio Approval agency for requirements. Wireless devices are closely regulated and use may not be allowed.

The power output of the wireless device or devices that may be embedded in your printer is well below the RF exposure limits as known at this time. Because the wireless devices (which may be embedded into your printer) emit less energy than is allowed in radio frequency safety standards and recommendations, manufacturer believes these devices are safe for use.

Regardless of the power levels, care should be taken to minimize human contact during normal operation.

As a general guideline, a separation of 20 cm (8 inches) between the wireless device and the body, for use of a wireless device near the body (this does not include extremities) is typical. This device should be used more than 20 cm (8 inches) from the body when wireless devices are on and transmitting.

This transmitter must not be collocated or operation in conjunction with any other antenna or transmitter.

Some circumstances require restrictions on wireless devices. Examples of common restrictions are listed below:

Radio frequency wireless communication can interfere with equipment on commercial aircraft. Current aviation regulations require wireless devices to be turned off while traveling in an airplane.

IEEE 802.11 (also known as wireless Ethernet) and Bluetooth communication devices are examples of devices that provide wireless communication.

5. Appendix 122

Regulatory information

In environments where the risk of interference to other devices or services is harmful or perceived as harmful, the option to use a wireless device may be restricted or eliminated. Airports, Hospitals, and

Oxygen or flammable gas laden atmospheres are limited examples where use of wireless devices may be restricted or eliminated. When in environments where you are uncertain of the sanction to use wireless devices, ask the applicable authority for authorization prior to use or turning on the wireless device.

Every country has different restrictions on the use of wireless devices.

Since your system is equipped with a wireless device, when traveling between countries with your system, check with the local Radio

Approval authorities prior to any move or trip for any restrictions on the use of a wireless device in the destination country.

If your system came equipped with an internal embedded wireless device, do not operate the wireless device unless all covers and shields are in place and the system is fully assembled.

Wireless devices are not user serviceable. Do not modify them in any way. Modification to a wireless device will void the authorization to use it. Contact manufacturer for service.

Only use drivers approved for the country in which the device will be used. See the manufacturer System Restoration Kit, or contact manufacturer Technical Support for additional information.

5. Appendix 123

Copyright

Information in this document is subject to change without notice.

©2013 Dell Inc. All rights reserved.

Reproduction of these materials in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.

Trademarks used in this text: Dell, the Dell logo, and Dell Toner Management System are trademarks of Dell Inc.; Microsoft, Windows, Windows Vista, and Windows Server are registered trademarks of Microsoft Corporation in the United States and/or other countries; Adobe and Acrobat Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. iPad, iPhone, iPod touch, TrueType, Mac and Mac OS are trademarks of Apple Inc., registered in the U.S and other countries. AirPrint and the AirPrint logo are trademarks of Apple Inc.

Other trademarks and trade names may be used in this document to refer to the entities claiming the marks and names of their products.

Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.

Google Cloud Print is a trademark of Google Inc.

Google, Picasa, Google Docs, Android and Gmail are either registered trademarks or trademarks of Google Inc.

Refer to the 'LICENSE.txt' file in the provided CD/DVD for the open source license information.

REV. 1.50

5. Appendix 124

Dell B1265dnf

Dell B1265dfw

This guide provides information about installation, advanced configuration, operation and troubleshooting on various OS environments.

Some features may not be available depending on models or countries.

BASIC

This guide provides information concerning installation, basic operation and troubleshooting on windows.

ADVANCED

1. Software Installation

Installation for Mac

Reinstallation for Mac

Installation for Linux

Reinstallation for Linux

129

130

131

132

2. Using a Network-Connected

Machine

Useful network programs

Wired network setup

Installing driver over the network

IPv6 configuration

AirPrint

Google Cloud Print™

Wireless network setup

134

135

138

145

148

149

152

3. Useful Setting Menus

Before you begin reading a chapter

Print menu

179

180

Copy menu

Fax menu

System setup

4. Special Features

Altitude adjustment

Entering various characters

Setting up the fax address book

Printing features

Scan features

Fax features

181

185

188

5. Useful Management Tools

Accessing management tools

Using Firmware update utility

Using Dell Supplies Ordering Utility

231

232

233

Using Embedded Web Service

Using Dell Printer Manager

Using Dell Printer Status

Using Dell Printer Experience

234

236

239

241

Using the Linux Unified Driver Configurator

246

196

197

198

202

214

220

126

ADVANCED

6. Troubleshooting

Paper feeding problems

Power and cable connecting problems

Printing problems

Printing quality problems

Copying problems

Scanning problems

Faxing problems

Operating system problems

250

251

252

256

264

265

266

268

127

1. Software Installation

This chapter provides instructions for installing essential and helpful software for use in an environment where the machine is connected via a cable. A locally connected machine is a machine directly attached to your computer using the cable. If your machine is attached to a network, skip the following steps below and go on to installing a network

connected machine’s driver (see "Installing driver over the network" on page 138).

• Installation for Mac

• Reinstallation for Mac

• Installation for Linux

• Reinstallation for Linux

129

130

131

132

• If you are a Windows OS user, refer to the Basic Guide for installing the machine’s driver (see

"Installing the driver locally" on page 23).

• Only use a USB cable no longer then 3 meter (118 inches).

Installation for Mac

1 Make sure that the machine is connected to your computer and powered on.

2 Insert the supplied software CD into your CD/DVD drive.

3 Double-click the CD/DVD icon that appears on your Mac desktop.

• For Mac OS X 10.8, double-click the CD/DVD that appears on Finder.

4 Double-click the MAC_Installer folder > Installer OS X icon.

5 Click Continue.

6 Read the license agreement and click Continue.

7 Click Agree to agree to the license agreement.

8 Click Install. All components necessary for machine operations will be installed.

If you click Customize, you can choose individual components to install.

9 Enter the password and click OK.

10 Select Direct Connection using USB cable on the Printer Connection

Typeand click Continue.

11 Click Add Printer button to select your printer and add it to your printer list.

• For MFP models, Click Add Fax button to select your fax and add it to your fax list.

12 After the installation is finished, click Close or Restart.

1. Software Installation 129

Reinstallation for Mac

If the printer driver does not work properly, uninstall the driver and reinstall it.

1 Open the Applications folder > Dell > Printer Software Uninstaller.

2 To uninstall printer software, click Continue.

3 Check the program you want to delete and click Uninstall.

4 Enter the password and click OK.

5 After the uninstallation is finished, click Close.

If a machine has already been added, delete it from the Print Setup Utility or Print & Fax.

1. Software Installation 130

Installation for Linux

1

You need to download Linux software packages from the Dell website to install the printer software (www.dell.com/support).

The installation program added the Unified Driver Configurator desktop icon and the Unified Driver group to the system menu for your convenience. If you have any difficulties, consult the on-screen help that is available through your system menu or from the driver package Windows applications, such as Unified

Driver Configurator or Image Manager.

Installing the Unified Linux Driver

1 Make sure that the machine is connected to your computer and powered on.

2 When the Administrator Login window appears, type “root” in the

Login field and enter the system password.

You must log in as a super user (root) to install the machine software. If you are not a super user, ask your system administrator.

3 From the Dell website, download the Unified Linux Driver package to your computer.

4 Right-click the Unified Linux Driver package and extract the package.

5 Double click cdroot > autorun.

6 When the welcome screen appears, click Next.

7 When the installation is complete, click Finish.

1. Software Installation 131

Reinstallation for Linux

If the printer driver does not work properly, uninstall the driver and reinstall it.

1 Make sure that the machine is connected to your computer and powered on.

2 When the Administrator Login window appears, type “root” in the

Login field and enter the system password.

You must log in as a super user (root) to uninstall the printer driver. If you are not a super user, ask your system administrator.

3 Open Terminal program. When the Terminal screen appears, type in the following.

[root@localhost root]#cd /opt/Dell/mfp/uninstall/[root@localhost uninstall]#./uninstall.sh

4 Click Next.

5 Click Finish.

1. Software Installation 132

2. Using a Network-

Connected Machine

This chapter gives you step-by-step instructions for setting up a network connected machine and software.

• Useful network programs

• Wired network setup

• Installing driver over the network

• IPv6 configuration

• AirPrint

• Google Cloud Print™

• Wireless network setup

134

135

138

145

148

149

152

Supported optional devices and features may differ according to your model (see "Features" on page 7).

Useful network programs

1

There are several programs available to setup the network settings easily in a network environment. For the network administrator especially, managing several machines on the network is possible.

Before using the programs below, set the IP address first.

Embedded Web Service

The web server embedded on your network machine allows you to do the

following tasks (see "Using Embedded Web Service" on page 234).

• Check the supplies information and status.

• Customize machine settings.

• Set the email notification option. When you set this option, the machine status (toner cartridge shortage or machine error) will be sent to a certain person's email automatically.

• Configure the network parameters necessary for the machine to connect to various network environments.

2

SetIP wired network setup

This utility program allows you to select a network interface and manually configure the IP addresses for use with the TCP/IP protocol.

See "IPv4 configuration using SetIP (Windows)" on page 135.

See "IPv4 configuration using SetIP (Mac)" on page 136.

See "IPv4 configuration using SetIP (Linux)" on page 137.

• The machine that does not support the network interface, it will not be

able to use this feature (see "Rear view" on page 18).

• TCP/IPv6 is not supported by this program.

2. Using a Network-Connected Machine 134

Wired network setup

3

Printing a network configuration report

First, you have to set up an IP address for network printing and managements.

In most cases a new IP address will be automatically assigned by a DHCP

(Dynamic Host Configuration Protocol) server located on the network.

You can print Network Configuration Report from the machine’s control panel that will show the current machine’s network settings. This will help you to set up a network.

Press the (Menu) button on the control panel and select Network >

Network Config..

Using this Network Configuration Report, you can find your machine’s MAC address and IP address.

For example:

• MAC Address: 00:15:99:41:A2:78

• IP Address: 169.254.192.192

4

Setting IP address

• The machine that does not support the network interface, it will not be

able to use this feature (see "Rear view" on page 18).

• TCP/IPv6 is not supported by this program.

IPv4 configuration using SetIP (Windows)

Before using the SetIP program, disable the computer firewall from Control

Panel > Security Center > Windows Firewall.

1 Install this program from the supplied CD/DVD by double-click

Application > SetIP > Setup.exe.

2 Follow the instructions in the installation window.

3 Connect your machine to the network with a network cable.

4 Turn on the machine.

5 From the Windows Start menu, select All Programs > Dell >Printers >

SetIP > SetIP.

6 Click the icon (third from left) in the SetIP window to open the TCP/

IP configuration window.

2. Using a Network-Connected Machine 135

Wired network setup

7 Enter the machine’s new information into the configuration window as follows. In a corporate intranet, you may need to have this information assigned by a network manager before proceeding.

Find the machine’s MAC address from the Network Configuration Report

(see "Printing a network configuration report" on page 135) and enter it

without the colons. For example, 00:15:99:29:51:A8 becomes

0015992951A8.

8 Click Apply, and then click OK. The machine will automatically print the

Network Configuration Report. Confirm that all the settings are correct.

IPv4 configuration using SetIP (Mac)

Before using the SetIP program, disable the computer firewall from System

Preferences > Security > Firewall.

The following instructions may vary from your model.

1 Connect your machine to the network with a network cable.

2 Insert the supplied software CD into your CD/DVD drive.

3 Double-click the CD/DVD icon that appears on your Mac desktop.

• For Mac OS X 10.8, Double-click the CD/DVD icon that appears on your Finder.

4 Double-click the MAC_Installer folder > Installer OS X icon.

5 Click Continue.

6 Read the license agreement and click Continue.

7 Click Agree to agree to the license agreement.

8 Click Install. All components necessary for machine operations will be installed.

If you click Customize, you can choose individual components to install.

2. Using a Network-Connected Machine 136

Wired network setup

9 Enter the password and click OK.

10 Select Network Connection on the Printer Connection Type and click

Set IP Address button.

11 Click the icon (third from the left) in the SetIP window to open the

TCP/IP configuration window.

12 Enter the machine’s new information into the configuration window. In a corporate intranet, you may need to have this information assigned by a network manager before proceeding.

Find the machine’s MAC address from the Network Configuration Report

(see "Printing a network configuration report" on page 135) and enter it

without the colons. For example, 00:15:99:29:51:A8 becomes

0015992951A8.

13 Click Apply, and then click OK. The machine will automatically print the

Network Configuration Report. Confirm that all the settings are correct.

IPv4 configuration using SetIP (Linux)

Before using the SetIP program, disable the computer firewall from System

Preferences or Administrator.

The following instructions may vary from your model or operating systems.

1 Open /opt/Dell/mfp/share/utils/.

2 Double-click the SetIPApplet.html file.

3 Click to open the TCP/IP configuration window.

4 Enter the machine’s new information into the configuration window. In a corporate intranet, you may need to have this information assigned by a network manager before proceeding.

Find the machine’s MAC address from the Network Configuration Report

(see "Printing a network configuration report" on page 135) and enter it

without the colons. For example, 00:15:99:29:51:A8 becomes

0015992951A8.

5 The machine will automatically print the Network Configuration

Report.

2. Using a Network-Connected Machine 137

Installing driver over the network

The machine that does not support the network interface, it will not be able

to use this feature (see "Rear view" on page 18).

5

Windows

1 Make sure that the machine is connected to the network and powered on. Also, your machine’s IP address should have been set.

If the “Found New Hardware Wizard” appears during the installation procedure, click Cancel to close the window.

2 Insert the supplied software CD into your CD/DVD drive.

The software CD should automatically run and an installation window will appear.

If the installation window does not appear, click Start > All programs >

Accessories > Run.

X:\Setup.exe replacing “X” with the letter, which represents your CD/

DVD drive and click OK.

• For Windows 8,

If the installation window does not appear, from Charms, select

Search > Apps and search for Run. Type in X:\Setup.exe, replacing

“X” with the letter that represents your CD/DVD drive and click OK.

If “Tap to choose what happens with this disc.” pop-up window appears, click the window and select Run Setup.exe.

3 Click New Printer.

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Installing driver over the network

4 Choose Ethernet.

5 Make sure that the machine is connected to the network and powered on. Also, your machine’s IP address should have been set.

Click Next.

2. Using a Network-Connected Machine 139

Installing driver over the network

6 The searched machines will be shown on the screen. Select the one you wish to use and click Next.

7

If you cannot find your machine in network, turn off the firewall and click

Update. For Windows operating system, Start > Control Panel and start windows firewall, and set this option unactivated. For other operating system, refer to its on-line guide.

Follow the instructions in the installation window.

From the Windows 8 Start Screen

Dell Printer Experience app can only be used in the Start screen when

V4 driver is installed. The V4 driver is automatically downloaded from the

Windows Update if your computer is connected to the Internet. If not, you can manually download the V4 driver from Dell website, www.Dell.com > find your product > Support or downloads.

• You can download Dell Printer Experience app from the Windows

Store. You need have a Microsoft account to use the Windows Store .

a From Charms, select Search.

b Click Store.

c Search and click Dell Printer Experience.

d Click Install.

• If you install the driver using the supplied software CD, V4 driver is not installed. If you want to use the V4 driver in the Desktop screen, you can download from the Dell website, www.Dell.com >find your product >

Support or downloads.

• If you want to install Dell ’s printer management tools, you need to install them using the supplied software CD.

1 Make sure that the machine is connected to the network and powered

on. Also, your machine’s IP address should have been set (see "Setting IP address" on page 135).

2 From Charms, select Settings > Change PC settings > Devices.

3 Click Add a device.

Discovered machines will be shown on the screen.

4 Click the model name or host name you wish to use.

You can print a Network Configuration Report from the machine’s control panel that will show the current machine’s host name.

5 The driver is automatically installed from the Windows Update.

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Installing driver over the network

6

Mac

1 Make sure that the machine is connected to your network and powered on.

2 Insert the supplied software CD into your CD-ROM drive.

3 Double-click the CD-ROM icon that appears on your Mac desktop.

• For Mac OS X 10.8, double-click the CD-ROM that appears on Finder.

4 Double-click the MAC_Installer folder > Installer OS X icon.

5 Click Continue.

6 Read the license agreement and click Continue.

7 Click Agree to agree to the license agreement.

8 Click Install. All components necessary for machine operations will be installed.

If you click Customize, you can choose individual components to install.

9 Enter the password and click OK.

10 Select Network connection on the Printer Connection Type and click

Continue.

11 Click Add Printer button to select your printer and add it to your printer list.

12 Click IP and select HP Jetdirect - Socket in Protocol.

13 Enter the machine’s IP address in the Address input field.

14 Enter the queue name in the Queue input field. If you cannot determine the queue name for your machine server, try using the default queue first.

15 If Auto Select does not work properly, choose Select Printer Software and your machine name in Print Using.

16 Click Add.

17 After the installation is finished, click Close or Restart.

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Installing driver over the network

7

Linux

You need to download Linux software packages from the Dell website to install the printer software (www.dell.com or www.dell.com/support > find your product > Support or Downloads).

10 Input the printer description and Next.

11 After the machine is added, click Finish.

12 When installation is done, click Finish.

Add a network printer

Install the Linux driver and add network printer

1 Make sure that the machine is connected to your network and powered on. Also, your machine’s IP address should have been set.

2 Download the Unified Linux Driver package from the Dell website.

3 Extract the Unified Linux Driver package file and open the new directory.

4 Double-click the cdroot folder > autorun.

5 The Dell installer window opens. Click Continue.

6 The add printer wizard window opens. Click Next.

7 Select network printer and click Search button.

8 The machine’s IP address and model name appears on list field.

9 Select your machine and click Next.

1 Double-click the Unified Driver Configurator.

2 Click Add Printer.

3 The Add printer wizard window opens. Click Next.

4 Select Network printer and click the Search button.

5 The printer’s IP address and model name appears on list field.

6 Select your machine and click Next.

7 Enter the printer description and click Next.

8 After the machine is added, click Finish.

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Installing driver over the network

8

UNIX

• Make sure your machine supports the UNIX operating system before

installing the UNIX printer driver (see "Operating System" on page 7).

• The commands are marked with “”, when typing the commands, do not type “”.

To use the UNIX printer driver, you have to install the UNIX printer driver package first, then setup the printer.

Installing the UNIX printer driver package

The installation procedure is common for all variants of UNIX OS mentioned.

1 From the Dell website, download and unpack the UNIX Printer Driver package to your computer.

2 Acquire root privileges.

su -

3 Copy the appropriate driver archive to the target UNIX computer.

See administration guide of your UNIX OS for details.

4 Unpack the UNIX printer driver package.

For example, on IBM AIX, use the following commands.

gzip -d < enter the package name | tar xf -

5 Go to the unpacked directory.

6 Run the install script.

./install –i

install is the installer script file which is used to install or uninstall the

UNIX Printer Driver package.

Use “chmod 755 install” command to give the permission to the installer script.

7 Execute the “. /install –c” command to verify installation results.

8 Run “installprinter” from the command line. This will bring up the Add

Printer Wizard window. Setup the printer in this window referring to the following procedures.

On some UNIX OS, for example on Solaris 10, just added printers may not be enabled and/or may not accept jobs. In this case run the following two commands on the root terminal:

accept <printer_name>

enable <printer_name>

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Installing driver over the network

Uninstalling the printer driver package

The utility should be used to delete the printer installed in the system.

a Run “uninstallprinter” command from the terminal.

It will open the Uninstall Printer Wizard.

The installed printers are listed in the drop-down list.

b Select the printer to be deleted.

c Click Delete to delete the printer from the system.

d Execute the “. /install –d” command to uninstall the whole package.

e To verify removal results, execute the “. /install –c” command.

To re-install it, use the command “. /install -i” to reinstall the binaries.

Setting up the printer

To add the printer to your UNIX system, run ‘installprinter’ from the command line. This will bring up the Add Printer Wizard window. Setup the printer in this window according to the following steps:

1 Type the name of the printer.

2 Select the appropriate printer model from the model list.

3 Enter any description corresponding to the type of the printer in the

Type field. This is optional.

4 Specify any printer description in the Description field. This is optional.

5 Specify the printer location in the Location field.

6 Type the IP address or DNS name of the printer in the Device textbox for network-connected printers. On IBM AIX with jetdirect Queue type, only the DNS name is possible-numeric IP address is not allowed.

7 Queue type shows the connection as lpd or jetdirect in the corresponding list box. Additionally, usb type is available on Sun Solaris

OS.

8 Select Copies to set the number of copies.

9 Check the Collate option to receive copies already sorted.

10 Check the Reverse Order option to receive copies in the reverse order.

11 Check the Make Default option to set this printer as default.

12 Click OK to add the printer.

2. Using a Network-Connected Machine 144

IPv6 configuration

IPv6 is supported properly only in Windows Vista or higher.

If the IPv6 network seems to not be working, set all the network setting to the factory defaults and try again.

In the IPv6 network environment, follow the next procedure to use the IPv6 address.

9

From the control panel

1 Connect your machine to the network with a network cable.

2 Turn on the machine.

3 Print a Network Configuration Report that will check IPv6 addresses

(see "Printing a network configuration report" on page 135).

4 Select Start > Control Panel > Printers and Faxes.

5 Click Add a printer in the left pane of the Printers and Faxes windows.

6 Click Add a local printer in the Add Printer windows.

7 The Add Printer Wizard window appears. Follow the instructions in the window.

If the machine does not work in the network environment, activate IPv6.

Refer to the next section followed by.

Activating IPv6

1 Press the (Menu) button on the control panel.

2 Press Network > TCP/IP (IPv6) > IPv6 Activate.

3 Select On and press OK.

4 Turn the machine off and turn it on again.

5 Reinstall your printer driver.

2. Using a Network-Connected Machine 145

IPv6 configuration

Setting IPv6 addresses

The machine supports the following IPv6 addresses for network printing and managements.

Link-local Address: Self-configured local IPv6 address (Address starts with

FE80).

Stateless Address: Automatically configured IPv6 address by a network router.

Stateful Address: IPv6 address configured by a DHCPv6 server.

Manual Address: Manually configured IPv6 address by a user.

10

From the Embedded Web Service

For models that do not have the display screen on the control panel, you need to access Embedded Web Service first using the IPv4 address and follow the below procedure to use IPv6.

DHCPv6 address configuration (Stateful)

If you have a DHCPv6 server on your network, you can set one of the following options for default dynamic host configuration.

1 Press the (Menu) button on the control panel.

2 Press Network > TCP/IP (IPv6) > DHCPv6 Config.

3 Press OK to select the required value you want.

DHCPv6 Addr.: Always use DHCPv6 regardless of router request.

DHCPv6 Off: Never use DHCPv6 regardless of router request.

Router: Use DHCPv6 only when requested by a router.

1 Access a web browser, such as Internet Explorer, from Windows. Enter the machine IP address (http://xxx.xxx.xxx.xxx) in the address field and press the Enter key or click Go.

2 If it’s your first time logging into Embedded Web Service you need to log-in as an administrator. Type in the below default ID and password.

• ID: admin

• Password: dell00000

3 When the Embedded Web Service window opens, move the mouse cursor over the Settings of the top menu bar and then click Network

Settings.

4 Click TCP/IPv6 on the left pane of the website.

5 Check the IPv6 Protocol check box to activate IPv6.

6 Check the Manual Address check box. Then, the Address/Prefix text box is activated.

2. Using a Network-Connected Machine 146

IPv6 configuration

7 Enter the rest of the address (e.g.,:3FFE:10:88:194::AAAA. “A” is the hexadecimal 0 through 9, A through F).

8 Choose the DHCPv6 configuration.

9 Click the Apply button.

Using Embedded Web Service

1 Start a web browser, such as Internet Explorer, that supports IPv6 addressing as a URL.

2 Select one of the IPv6 addresses (Link-local Address, Stateless

Address, Stateful Address, Manual Address) from Network

Configuration Report (see "Printing a network configuration report" on page 135).

3 Enter the IPv6 addresses (e.g.,: http://[FE80::215:99FF:FE66:7701]).

Address must be enclosed in '[ ]' brackets.

2. Using a Network-Connected Machine 147

AirPrint

AirPrint allows you to wirelessly print directly from an iPhone, iPad, or iPod touch running iOS 4.2 or later.

5 When the Embedded Web Service window opens, click Settings >

Network Settings.

6 Click Raw TCP/IP, LPR, IPP or mDNS .

You can enable the IPP protocol or mDNS protocol.

11

Setting up AirPrint

12

Printing via AirPrint

Bonjour(mDNS) and IPP protocols are required on your machine to use the

AirPrint feature. You can enable the AirPrint feature by one of the following methods.

For example, the iPad manual provides these instructions:

1 Check whether the machine is connected to the network.

2 Start a web browser such as Internet Explorer, Safari, or Firefox and enter your machine’s new IP address in the browser window.

For example,

3 Click Login in the upper right of the Embedded Web Service website.

4 Type in the ID and Password, then click Login. If it’s your first time logging into Embedded Web Service, type in the below default ID and password.

• ID: admin

• Password: dell00000

1 Open your email, photo, web page, or document you want to print.

2 Touch the action icon( ).

3 Select your printer driver name and option menu to set up.

4 Touch Print button. Print it out.

Cancelling print job: To cancel the printing job or view the print summary, click the print center icon ( ) in multitasking area. You can click cancel in the print center.

2. Using a Network-Connected Machine 148

Google Cloud Print™

Google Cloud Print™ is a service that allows you to print to a printer using your smart phone, tablet, or any other web-connected devices. Just register your

Google account with the printer, and you are ready to use the Google Cloud

Print™ service. You can print your document or email with Chrome OS, Chrome browser, or a Gmail™/ Google Docs™ application on your mobile device, so you don’t need to install the printer driver on the mobile device. Refer to the Google website (http://support.google.com/cloudprint) for more information about

Google Cloud Print™.

5 Click Login in the upper right corner of the Embedded Web Service website.

6 If it’s your first time logging into Embedded Web Service you need to log-in as an administrator. Type in the below default ID and Password.

We recommend you to change the default password for security reasons.

• ID: admin

• Password: dell00000

13

Registering your Google account to the printer

• Make sure the printer machine is turned on and connected to a wired or wireless network that has access to the Internet.

• You should create your Google account in the advance.

1 Open the Chrome browser.

2 Visit www.google.com.

3 Sign in to the Google website with your Gmail™ address.

4 Enter your printer’s IP address in the address field and press the Enter key or click Go.

If the network environment is using a proxy server, you need to configure the proxy’s IP and port number from Settings > Network Settings >

Google Cloud Print > Proxy Setting. Contact your network service provider or network administrator for more information.

7 When the Embedded Web Service window opens, click Settings >

Network Settings > Google Cloud Print.

8 Enter your printer’s name and description.

9 Click Register.

The confirmation pop-up window appears.

If you set the browser to block pop-ups, the confirmation window will not appear. Allow the site to show pop-ups.

2. Using a Network-Connected Machine 149

Google Cloud Print™

10 Click Finish printer registration.

11 Click Manage your printers.

Now your printer is registered with Google Cloud Print™ service.

Google Cloud Print™-ready devices will appear in the list.

14

Printing with Google Cloud Print™

The printing procedure varies depending on the application or the device you are using. You can see the application list that supports Google Cloud Print™ service.

Make sure the printer is turned on and connected to a wired or wireless network that has access to the Internet.

To share your printer with your freinds, please refer to the following web site. http://support.google.com/chromeos/bin/answer.py?hlen&answer1241064

Printing from an application on mobile device

The following steps are an example of using the Google Docs™ app from

Android mobile phone.

1 Install the Cloud Print application on your mobile device.

If you do not have the application, download it from the application store such as Android Market or App Store.

2 Access the Google Docs™ application from your mobile device and tapon the icon to select document.

3 Tap the option button of the document that you want to print.

4 Tap the send button.

5 Tap the Cloud Print button.

6 Set the printing options if you want.

7 Tap Click here to Print.

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Google Cloud Print™

Printing from the Chrome browser

The following steps are an example of using the Chrome browser.

1 Run Chrome.

2 Open the document or email that you want to print.

3 Click the wrench icon in the browser’s top right corner.

4 Click Print. A new tab for printing appears.

5 Select Print with Google Cloud Print.

6 Click the Print button.

2. Using a Network-Connected Machine 151

Wireless network setup

• Make sure your machine supports wireless networking. Wireless networking may not be available depending on the model.

• If the IPv6 network seems to not be working, set all the network settings to the factory defaults and try again.

Wireless network name and network key

Wireless networks require higher security, so when an access point is first set up, a network name (SSID), the type of security used, and a Network Key are created for the network. Ask your network administrator about this information before proceeding with the machine installation.

15

Getting started

Understanding your network type

Typically, you can only have one connection between your computer and the machine at a time.

Infrastructure mode

This is an environment generally used for homes and SOHOs

(Small Office/ Home Office). This mode uses an access point to communicate with the wireless machine.

Ad hoc mode

This mode does not use an access point. The wireless computer and wireless machine communicate directly.

2. Using a Network-Connected Machine 152

Wireless network setup

16

Introducing wireless set up methods

You can set wireless settings either from the machine or the computer. Choose the setting method from the below table.

Some wireless network installation types may not be available depending on the model or country.

Set up method Connecting method

From the machine’s control panel Using the WPS (recommended)

( )

Description & Reference

• See "Using the WPS button" on page 154.

From the computer

(

(

Access point via USB cable (recommended)

)

)

Ad hoc via USB cable

• Windows user, see "Dell Printer Easy Wi-Fi Install" on page 156.

• Windows user, see "Access point via USB cable in Windows" on page 160.

• Mac user, see "Access point via USB cable in Mac" on page 168.

• Windows user, see "Ad hoc via USB cable in Windows" on page 164.

• Mac user, see "Ad hoc via USB cable in Mac" on page 170.

If problems occur during wireless set up or driver installation, refer to the troubleshooting chapter (see "Troubleshooting for wireless network" on page 175).

2. Using a Network-Connected Machine 153

Wireless network setup

17

Using the WPS button

If your machine and an access point (or wireless router) support Wi-Fi Protected

Setup™ (WPS), you can easily configure the wireless network settings by pressing the (WPS) button on the control panel without a computer.

• If you want to use the wireless network using the infrastructure mode, make sure that the network cable is disconnected from the machine.

Using the WPS (PBC) button or entering the PIN from the computer to connect to the access point (or wireless router) varies depending on the access point (or wireless router) you are using. Refer to the user's guide of the access point (or wireless router) you are using.

• When using the WPS button to set the wireless network, security settings may change. To prevent this, lock the WPS option for the current wireless security settings. The option name may differ depending on the access point (or wireless router) you are using.

Choosing your type

There are two methods available to connect your machine to a wireless network using the (WPS) button on the control panel.

The Push Button Configuration (PBC) method allows you to connect your machine to a wireless network by pressing both the (WPS) button on the control panel of your machine and the WPS (PBC) button on a Wi-Fi Protected

Setup™ WPS-enabled access point (or wireless router) respectively.

The Personal Identification Number (PIN) method helps you connect your machine to a wireless network by entering the supplied PIN information on a Wi-

Fi Protected Setup™ WPS-enabled access point (or wireless router).

Factory default in your machine is PBC mode, which is recommended for a typical wireless network environment.

Items to prepare

• Check if the access point (or wireless router) supports Wi-Fi Protected

Setup™ (WPS).

• Check if your machine supports Wi-Fi Protected Setup™ (WPS).

• Networked computer (PIN mode only)

2. Using a Network-Connected Machine 154

Wireless network setup

Connecting in PBC mode

1 Press and hold the (WPS) button on the control panel for about 2 - 4 seconds until the status LED blinks quickly.

The machine starts connecting to the wireless network. The LED blinks slowly for up to two minutes until you press the PBC button on the access point (or wireless router).

2 Press the WPS (PBC) button on the access point (or wireless router).

a The light blinks fast on the WPS LED. The machine is connecting to the access point (or wireless router).

b When the machine is successfully connected to the wireless network, the WPS LED light stays on.

Connecting in PIN mode

1 The network configuration report, including PIN, must be printed (see

"Printing a network configuration report" on page 135).

In ready mode, press the (WPS) button for more than ten seconds on the control panel.

You can find your machine’s PIN.

2 Press and hold the (WPS) button on the control panel for more than

4 seconds until the status LED stays on.

The machine starts connecting to the access point (or wireless router).

3 You need to enter the eight-digit PIN within two minutes on the computer that is connected to the access point (or wireless router).

The LED blinks slowly for up to two minutes until you enter the eightdigit PIN.

The WPS LED blinks in the order below:

a The light blinks fast on the WPS LED. The machine is connecting to the access point (or wireless router).

b When the machine is successfully connected to the wireless network, the WPS LED light stays on.

Re-connecting to a network

When the wireless function is off, the machine automatically tries to re-connect to the access point (or wireless router) with the previously used wireless connection settings and address.

In the following cases, the machine automatically re-connects to the wireless network:

• The machine is turned off and on again.

• The access point (or wireless router) is turned off and on again.

2. Using a Network-Connected Machine 155

Wireless network setup

Canceling the connection process

To cancel the wireless network connection when the machine is connecting to the wireless network, press and release the (power/cancel) button on the control panel. You need to wait 2 minutes to re-connect to the wireless network.

Disconnecting from a network

To disconnect the wireless network connection, press the (WPS) button on the control panel for more than two seconds.

When the Wi-Fi network is in idle mode: The machine is immediately disconnected from the wireless network and the WPS LED turns off.

When the Wi-Fi network is being used: While the machine waits until the current job is finished, the light blinks fast on the WPS LED. Then, the wireless network connection is automatically disconnected and the WPS

LED turns off.

18

Setup using Windows

Dell Printer Easy Wi-Fi Install

Before Using Dell Printer Easy Wi-Fi Install, please ensure that OS of your computer should be Windows 7 and above.

• Items to prepare

Access point

Wireless network-connected computer

Software CD that was provided with your machine

1 Turn on your computer, access point and machine.

2 Connect your computer to the wireless network.

3 Insert the supplied software CD into your CD/DVD drive.

The software CD should automatically run and an installation window will appear.

If the installation window does not appear, click Start > All programs >

Accessories > Run.

X:\Setup.exe replacing “X” with the letter, which represents your CD/

DVD drive and click OK.

2. Using a Network-Connected Machine 156

Wireless network setup

• For Windows 8,

If the installation window does not appear, from Charms, select

Search > Apps and search for Run. Type in X:\Setup.exe, replacing

“X” with the letter that represents your CD/DVD drive and click OK.

If “Tap to choose what happens with this disc.” pop-up window appears, click the window and select Run Setup.exe.

4 Click New Printer.

5 Choose Wireless.

2. Using a Network-Connected Machine 157

Wireless network setup

6 The software searches for printers.

7 Set your printer name and click Next.

2. Using a Network-Connected Machine 158

Wireless network setup

8 Setup installing printer software.

9 After the installation is finished, a window asking you to print a test page appears. If you want to print a test page, click Print a test page.

Otherwise, just click Next and go to step 10.

10 Click Finish.

2. Using a Network-Connected Machine 159

Wireless network setup

Access point via USB cable in Windows

• Items to prepare

Access point

Network-connected computer

Software CD that was provided with your machine

The machine installed with a wireless network interface

USB cable

1 Check whether the USB cable is connected to the machine.

2 Turn on your computer, access point, and machine.

If the “Found New Hardware Wizard” appears during the installation procedure, click Cancel to close the window.

3 Insert the supplied software CD into your CD/DVD drive.

The software CD should automatically run and an installation window will appear.

If the installation window does not appear, click Start > All programs >

Accessories > Run.

X:\Setup.exe replacing “X” with the letter, which represents your CD/

DVD drive and click OK.

• For Windows 8,

If the installation window does not appear, from Charms, select

Search > Apps and search for Run. Type in X:\Setup.exe, replacing

“X” with the letter that represents your CD/DVD drive and click OK.

If “Tap to choose what happens with this disc.” pop-up window appears, click the window and select Run Setup.exe.

2. Using a Network-Connected Machine 160

Wireless network setup

4 Click New Printer.

5 Choose Wireless.

Connect to a network printer to the computer: If you have already set up the wireless network, select this to install the machine’s driver to use the wireless network machine. If you have not set up the wireless network, select the Connect to the computer wirelessly to set up the wireless network before you select this.

2. Using a Network-Connected Machine 161

Wireless network setup

6 Click Next.

1

3

2

4

7 The software searches the wireless network.

If the search has failed, you may check if the USB cable is properly connected between the computer and machine, and follow the instructions on the window.

8 After searching, the window shows the wireless network devices. Select the name (SSID) of the access point you are using and click Next.

If you cannot find the network name you want to choose, or if you want to set the wireless configuration manually, click Advanced Setting.

Enter the wireless Network Name: Enter the SSID of access point you want (SSID is case-sensitive).

Operation Mode: Select Infrastructure.

Authentication: Select an authentication type.

Open System: Authentication is not used, and encryption may or may not be used, depending on the need for data security.

Shared Key: Authentication is used. A device that has a proper WEP key can access the network.

WPA Personal or WPA2 Personal: Select this option to authenticate the print server based on WPA Pre-Shared Key. This uses a shared secret key

(generally called Pre- Shared Key pass phrase) which is manually configured on the access point and each of its clients.

Encryption: Select the encryption (None, WEP64, WEP128, TKIP, AES,

TKIP AES).

Network Key: Enter the encryption network key value.

Confirm Network Key: Confirm the encryption network key value.

WEP Key Index: If you are using WEP Encryption, select the appropriate

WEP Key Index.

2. Using a Network-Connected Machine 162

Wireless network setup

The wireless network security window appears when the access point has security settings.

The wireless network security window appears. The window may differ according to its security mode: WEP, or WPA.

• WEP

Select Open System or Shared Key for the authentication and enter the

WEP security key. Click Next.

WEP (Wired Equivalent Privacy) is a security protocol preventing unauthorized access to your wireless network. WEP encrypts the data portion of each packet exchanged on a wireless network using a 64-bit or 128-bit WEP encryption key.

• WPA

Enter the WPA shared key and click Next.

WPA authorizes and identifies users based on a secret key that changes automatically at regular intervals. WPA also uses TKIP (Temporal Key

Integrity Protocol) and AES (Advanced Encryption Standard) for data encryption.

9 The window shows the wireless network settings and checks if the settings are correct. Click Next.

• For the DHCP method

If the IP address assignment method is DHCP, check if DHCP is shown in the window. If it shows Static, click Change TCP/IP to change the assignment method to DHCP.

• For the Static method

If the IP address assignment method is Static, check if Static is shown in the window. If it shows DHCP, click Change TCP/IP to enter the IP address and other network configuration values for the machine.

Before entering the IP address for the machine, you must know the computer’s network configuration information. If the computer is set to DHCP, you must contact the network administrator to get the static IP address.

For example:

If the computer’s network information is as shown below:

IP address: 169.254.133.42

Subnet Mask: 255.255.0.0

Then, the machine’s network information should be as follows:

IP address: 169.254.133.43

Subnet Mask: 255.255.0.0 (Use the computer’s subnet mask.)

Gateway: 169.254.133.1

2. Using a Network-Connected Machine 163

Wireless network setup

10 When the wireless network setting is completed, disconnect the USB cable between the computer and machine. Click Next.

11 The Wireless Network Setting Complete window appears.

Select Yes if you accept the current settings and continue the setup procedure.

Select No if you want to return to the beginning screen.

Then, click Next.

12 Click Next when the Confirm Printer Connection window appears.

13 Select the components to be installed. Click Next.

14 After selecting the components, you can also change the machine name, set the machine to be shared on the network, set the machine as the default machine, and change the port name of each machine. Click Next.

15 After the installation is finished, a window asking you to print a test page appears. If you want to print a test page, click Print a test page.

Otherwise, just click Next and go to step 16.

16 If the test page prints out correctly, click Yes.

If not, click No to reprint it.

17 Click Finish.

Ad hoc via USB cable in Windows

If you do not have an access point (AP), you may still connect the machine wirelessly to your computer by setting up an ad-hoc wireless network by following the simple steps below.

• Items to prepare

Network-connected computer

Software CD that was provided with your machine

The machine installed with a wireless network interface

USB cable

1 Check whether the USB cable is connected to the machine.

2 Turn on your computer and the wireless network machine.

3 Insert the supplied software CD into your CD/DVD drive.

The software CD should automatically run and an installation window will appear.

If the installation window does not appear, click Start > All programs >

Accessories > Run.

X:\Setup.exe replacing “X” with the letter, which represents your CD/

DVD drive and click OK.

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Wireless network setup

4 Click New Printer .

5 Choose Wireless.

Connect to a network printer to the computer: If you have already set up the wireless network, select this to install the machine’s driver to use the wireless network machine. If you have not set up the wireless network, select the Connect to the computer wirelessly to set up the wireless network before you select this.

2. Using a Network-Connected Machine 165

Wireless network setup

6 Click Next.

1

3

2

4

7 The software searches the wireless network.

If the software has failed to search the network, check if the USB cable is connected properly between the computer and machine, and follow the instruction in the window.

8 After searching the wireless networks, a list of wireless networks your machine has searched appears.

If you want to use the Dell default ad hoc setting, select the last wireless network on the list, Network Name(SSID) is Dell_device and Signal is

Printer Self Network.

Then, click Next.

If you want to use other ad hoc settings, select another wireless network from the list.

If you want to change ad hoc settings click the Advanced Setting button.

Enter the wireless Network Name: Enter the SSID name you want (SSID is case-sensitive).

Operation Mode: Select ad hoc.

Channel: Select the channel. (Auto Setting or 2412 MHz to 2467 MHz).

Authentication: Select an authentication type.

Open System: Authentication is not used, and encryption may or may not be used, depending on the need for data security.

Shared Key: Authentication is used. A device that has a proper WEP key can access the network.

Encryption: Select the encryption (None, WEP64, WEP128).

Network Key: Enter the encryption network key value.

Confirm Network Key: Confirm the encryption network key value.

WEP Key Index: If you are using WEP Encryption, select the appropriate

WEP Key Index.

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Wireless network setup

9

The wireless network security window appears when the ad hoc network has security setting.

The wireless network security window appears. Select Open System or

Shared Key for the authentication and click Next.

• WEP (Wired Equivalent Privacy) is a security protocol preventing unauthorized access to your wireless network. WEP encrypts the data portion of each packet exchanged on a wireless network using a 64-bit or 128-bit WEP encryption key.

The window showing the wireless network setting appears. Check the settings and click Next.

Before entering the IP address for the machine, you must know the computer’s network configuration information. If the computer’s network configuration is set to DHCP, the wireless network setting should also be

DHCP. Likewise, if the computer’s network configuration is set to Static, the wireless network setting should also be Static.

If your computer is set to DHCP and you want to use the Static wireless network setting, you must contact the network administrator to get the static IP address.

• For the DHCP method

If the IP address assignment method is DHCP, check if DHCP is shown in the Wireless Network Setting Confirm window. If it shows Static, click

Change TCP/IP to change the assignment method to Receive IP

address automatically (DHCP).

• For the Static method

If the IP address assignment method is Static, check if Static is shown in the Wireless Network Setting Confirm window. If it shows DHCP, click

Change TCP/IP to enter the IP address and other network configuration values for the machine.

For example:

If the computer’s network information is as shown follows:

- IP address: 169.254.133.42

- Subnet Mask: 255.255.0.0

Then, the machine’s network information should be as below:

- IP address: 169.254.133.43

- Subnet Mask: 255.255.0.0 (Use the computer’s subnet mask.)

- Gateway: 169.254.133.1

10 When the wireless network settings are completed, disconnect the USB cable between the computer and machine. Click Next.

If the Change PC Network Setting window appears, follow the steps in the window.

Click Next if you are finished with the computer’s wireless network settings.

If you set the computer’s wireless network on DHCP, it will take several minutes to receive the IP address.

11 The Wireless Network Setting Complete window appears. To print from a Wi-Fi Direct supported mobile device, set the Wi-Fi Direct Option

(see "Setting up Wi-Fi Direct" on page 173).

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Wireless network setup

Wi-Fi Direct Option:

• Wi-Fi Direct option appears on the screen only if your printer supports this feature.

• Can start to build Wi-Fi Direct by using Dell Printer Manager (see

"Setting up Wi-Fi Direct" on page 173).

• Network Name(SSID) : The default Network Name is the model name and the maximum length is 22 characters (not including "Direct-xx-").

• Network Key is the numeric string, and the size is 8 ~ 64 characters.

12 Click Next when the Confirm Printer Connection window appears.

13 Select the components to be installed. Click Next.

14 After selecting the components, you can also change the machine name, set the machine to be shared on the network, set the machine as the default machine, and change the port name of each machine. Click Next.

15 After the installation is finished, a window asking you to print a test page appears. If you want to print a test page, click Print a test page.

Otherwise, just click Next and go to step 16.

16 If the test page prints out correctly, click Yes.

If not, click No to reprint it.

17 Click Finish.

19

Setup using Mac

• Items to prepare

Access point

Network-connected computer

Software CD that was provided with your machine

The machine installed with a wireless network interface

USB cable

Access point via USB cable in Mac

1

2

3

4

5

6

7

Check whether the USB cable is connected to the machine.

Turn on your computer, access point, and machine.

Insert the supplied software CD into your CD/DVD drive.

Double-click the CD/DVD icon that appears on your Mac desktop.

Double-click the MAC_Installer folder > Installer OS X icon.

Click Continue.

Read the license agreement and click Continue.

2. Using a Network-Connected Machine 168

Wireless network setup

8 Click Agree to agree to the license agreement.

9 When the message that warns that all applications will close on your computer appears, click Continue.

10 Click Wireless Network Setting button on the User Options Pane.

11 The software searches the wireless network.

If the search has failed, you may check if the USB cable is connected between the computer and machine properly, and follow the instructions in the window.

12 After searching, the window shows the wireless network devices. Select the name (SSID) of the access point you are using and click Next.

When you set the wireless configuration manually, click Advanced Setting.

Enter the wireless Network Name: Enter the SSID of the access point you want with (SSID is case-sensitive).

Operation Mode: Select Infrastructure.

Authentication: Select an authentication type.

Open System: Authentication is not used, and encryption may or may not be used, depending on the need for data security.

Shared Key: Authentication is used. A device that has a proper WEP key can access the network.

WPA Personal or WPA2 Personal: Select this option to authenticate the print server based on WPA Pre-Shared Key. This uses a shared secret key

(generally called Pre- Shared Key pass phrase) that is manually configured on the access point and each of its clients.

Encryption: Select the encryption. (None, WEP64, WEP128, TKIP, AES,

TKIP, AES)

Network Key: Enter the encryption network key value.

Confirm Network Key: Confirm the encryption network key value.

WEP Key Index: If you are using WEP Encryption, select the appropriate

WEP Key Index.

The wireless network security window appears when the access point has security setting.

The wireless network security window appears. The window may differ according to its security mode: WEP or WPA.

• WEP

Select Open System or Shared Key for the authentication and enter the

WEP security key. Click Next.

WEP (Wired Equivalent Privacy) is a security protocol preventing unauthorized access to your wireless network. WEP encrypts the data portion of each packet exchanged on a wireless network using a 64-bit or 128-bit WEP encryption key.

• WPA

Enter the WPA shared key and click Next.

WPA authorizes and identifies users based on a secret key that changes automatically at regular intervals. WPA also uses TKIP (Temporal Key

Integrity Protocol) and AES (Advanced Encryption Standard) for data encryption.

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Wireless network setup

13 The window shows the wireless network settings and check if settings are right. Click Next.

• For the DHCP method

If the IP address assignment method is DHCP, check if DHCP is shown in the window. If it shows Static, click Change TCP/IP to change the assignment method to DHCP.

• For the Static method

If the IP address assignment method is Static, check if Static is shown in the window. If it shows DHCP, click Change TCP/IP to enter the IP address and other network configuration values for the machine.

Before entering the IP address for the machine, you must know the computer’s network configuration information. If the computer is set to DHCP, you must contact the network administrator to get the static IP address.

For example:

If the computer’s network information is as shown follows:

IP address: 169.254.133.42

Subnet Mask: 255.255.0.0

Then, the machine’s network information should be as follows:

IP address: 169.254.133.43

Subnet Mask: 255.255.0.0 (Use the computer’s subnet mask.)

Gateway: 169.254.133.1

14 The wireless network connects according to the network configuration.

15 Wireless network setting is completed. To print from a Wi-Fi Direct

supported mobile device, set the Wi-Fi Direct Option (see "Setting up Wi-

Fi Direct" on page 173).

Wi-Fi Direct Option:

• Wi-Fi Direct Option appears on the screen only if your printer supports this feature.

• Can start to build Wi-Fi Direct by using Dell Printer Manager (see

"Setting up Wi-Fi Direct" on page 173).

• Network Name(SSID) : The default Network Name is the model name and the maximum length is 22 characters (not including "Direct-xx-").

• Network Key is the numeric string, and the size is 8 ~ 64 characters.

16 Follow the instructions on the screen to complete the installation. After the installation is finished, click Quit or Restart.

Ad hoc via USB cable in Mac

If you do not have an access point (AP), you may still connect the machine wirelessly to your computer by setting up an ad hoc wireless network by following these simple directions.

• Items to prepare

Network-connected computer

Software CD that provided with your machine

2. Using a Network-Connected Machine 170

Wireless network setup

The machine installed with a wireless network interface

USB cable

1 Make sure that the machine is connected to your network and powered on.

2 Insert the supplied software CD into your CD/DVD drive.

3 Double-click the CD/DVD icon that appears on your Mac desktop.

• For Mac OS X 10.8, Double-click the CD/DVD icon that appears on your Finder.

4 Double-click the MAC_Installer folder > Installer OS X icon.

5 Click Continue.

6 Read the license agreement and click Continue.

7 Click Agree to agree to the license agreement.

8 Click Install. All components necessary for machine operations will be installed.

If you click Customize, you can choose individual components to install.

9 Enter the password and click OK.

10 Select Wireless connection on the Printer Connection Type and click

Continue.

11 The software searches the wireless network devices.

If the search has failed, check if the USB cable is connected between the computer and machine properly, and follow the instructions in the window.

12 After searching the wireless networks, a list of wireless networks your machine has searched appears.

If you want to use the Dell default ad hoc setting, select the last wireless network on the list, which Network Name(SSID) is Dell_device and

Signal is Printer Self Network.

Then, click Next.

If you want to use other ad hoc settings, select another wireless network from the list.

If you want to change ad hoc settings click the Advanced Setting button.

Enter the wireless Network Name: Enter the SSID name you want (SSID is case-sensitive).

Operation Mode: Select ad hoc.

Channel: Select the channel (Auto Setting or 2412 MHz to 2467 MHz).

Authentication: Select an authentication type.

Open System: Authentication is not used, and encryption may or may not be used, depending on the need for data security.

Shared Key: Authentication is used. A device that has a proper WEP key can access the network.

Encryption: Select the encryption (None, WEP64, WEP128).

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Wireless network setup

Network Key: Enter the encryption network key value.

Confirm Network Key: Confirm the encryption network key value.

WEP Key Index: If you are using WEP Encryption, select the appropriate

WEP Key Index.

The wireless network security window appears when the ad hoc network has security setting.

The wireless network security window appears. Select Open System or

Shared Key for the authentication and click Next.

• WEP (Wired Equivalent Privacy) is a security protocol preventing unauthorized access to your wireless network. WEP encrypts the data portion of each packet exchanged on a wireless network using a 64-bit or 128-bit WEP encryption key.

13 The window showing the wireless network settings appears. Check the settings and click Next.

Before entering the IP address for the machine, you must know the computer’s network configuration information. If the computer’s network configuration is set to DHCP, the wireless network setting should also be

DHCP. Likewise, if the computer’s network configuration is set to Static, the wireless network setting should also be Static.

If your computer is set to DHCP and you want to use Static wireless network setting, you must contact the network administrator to get the static IP address.

• For the DHCP method

If the IP address assignment method is DHCP, check if DHCP is shown in the Wireless Network Setting Confirm window. If it shows Static, click

Change TCP/IP to change the assignment method to Receive IP

address automatically (DHCP).

• For the Static method

If the IP address assignment method is Static, check if Static is shown in the Wireless Network Setting Confirm window. If it shows DHCP, click

Change TCP/IP to enter the IP address and other network configuration values for the machine.

For example:

If the computer’s network information is as shown follows:

- IP address: 169.254.133.42

- Subnet Mask: 255.255.0.0

Then, the machine’s network information should be as below:

- IP address: 169.254.133.43

- Subnet Mask: 255.255.0.0 (Use the computer’s subnet mask.)

- Gateway: 169.254.133.1

14 The wireless network connects according to the network configuration.

15 When the wireless network setting is completed, disconnect the USB cable between the computer and machine.

16 Follow the instructions on the screen to complete the installation. After the installation is finished, click Quit or Restart.

2. Using a Network-Connected Machine 172

Wireless network setup

20

Turning the Wi-Fi network on/off

21

Setting the Wi-Fi Direct for mobile printing

1 Check whether the machine is connected to the network.

2 Start a web browser such as Internet Explorer, Safari, or Firefox and enter your machine’s new IP address in the browser window.

For example,

3 Click Login on the upper right of the Embedded Web Service website.

4 Type in the ID and Password, then click Login.

• ID: admin

• Password: dell00000

5 When the Embedded Web Service window opens, click Settings >

Network Settings.

6 Click Wireless > Custom.

You can also turn the Wi-Fi network on/off.

Wi-Fi Direct is an easy-to-setup peer-to-peer connecting between method for your printer and a mobile device that provides a secure connection and better throughput than ad hoc mode.

With Wi-Fi Direct, you can connect your printer to a Wi-Fi Direct network while concurrently connecting to an access point, You can also use a wired network and a Wi-Fi Direct network simultaneously so multiple users can access and print documents both from Wi-Fi Direct and from a wired network.

• You cannot connect to the internet through the printer’s Wi-Fi Direct.

• The supported protocol list may differ from your model, Wi-Fi Direct networks do NOT support IPv6, network filtering, IPSec, WINS, and SLP services.

Setting up Wi-Fi Direct

You can enable Wi-Fi Direct feature by one of the following methods.

From the USB cable-connected computer(recommended)

• When setting from the supplied software CD, see the access point via USB cable.

2. Using a Network-Connected Machine 173

Wireless network setup

Windows user

See "Access point via USB cable in Windows" on page 160.

See "Ad hoc via USB cable in Windows" on page 164.

Mac user

See "Access point via USB cable in Mac" on page 168.

See "Ad hoc via USB cable in Mac" on page 170.

• After the driver installation is complete, Dell Printer Manager can be set and changes in the Wi-Fi Direct can be made.

• Wifi direct setup can also be done from Ad hoc mode as well, when no network is available. Users will have to enable it through Dell Printer

Manager as indicated below.

Dell Printer Manager is Available for Windows and Mac OS users only.

From the Start menu, select Programs or All Programs > Dell Printers

> Dell Printer Manager >

Settings > Network.

(Switch to advanced mode) > Device

Wi-Fi Direct On/Off: Select On to enable.

Device Name: Enter the printer’s name for searching for your printer on a wireless network. By default, the device name is the model name.

IP Address: Enter the IP address of the printer. This IP address is used only for the local network and not for the infrastructure wired or wireless network. We recommend using the default local IP address (the default local IP address of the printer for Wi-Fi Direct is

192.168.3.1 )

Group Owner: Activate this option to assign the printer the Wi-Fi

Direct group’s owner. The Group Owner acts similar to a wireless access point. We recommend activating this option.

Network Key: If your printer is a Group Owner, a Network Key is required for other mobile devices to connect to your printer. You can configure a network key yourself, or can remember the given

Network Key that is randomly generated by default.

Setting up the mobile device

• After setting up Wi-Fi Direct from the printer, refer to the user manual of the mobile device you are using to set its Wi-Fi Direct.

• After setting up Wi-Fi Direct, you need to download the mobile printing application to print from your smartphone.

• When you have found the printer you want to connect to from your mobile device, select the printer and the printer's LED will blink. Press the

WPS button on the printer and it will be connected to your mobile device.

• If your mobile device does not support WPS, you need to enter the

"Network Key" of a printer instead of pushing the WPS button.

2. Using a Network-Connected Machine 174

Wireless network setup

22

Troubleshooting for wireless network

Connecting Failure - General Connection Error

• Your computer is not receiving a signal from your machine. Check the USB cable and your machine’s power.

Problems during setup or driver installation

Printers Not Found

• Your machine may not be turned on. Turn on your computer and the machine.

• USB cable is not connected between your computer and machine. Connect the machine to your computer using the USB cable.

• The machine does not support wireless networking. Check the machine's user's guide included on the software CD supplied with your machine and prepare a wireless network machine.

Connecting Failure - SSID Not Found

• The machine is unable to find the network name (SSID) you have selected or entered. Check the network name (SSID) on your access point and try connecting again.

• Your access point is not turned on. Turn on your access point.

Connecting Failure - Invalid Security

• Security is not configured correctly. Check the configured security on your access point and machine.

Connecting Failure - Connected Wired Network

• Your machine is connected with a wired network cable. Remove the wired network cable from your machine.

PC Connection Error

• The configured network address is unable to connect between your computer and machine.

For a DHCP network environment

The machine receives the IP address automatically (DHCP) when computer is configured to DHCP.

If the printing job is not working in DHCP mode, the problem may be caused by the automatically changed IP address. Compare the IP address between the product's IP address and the printer port's IP address.

How to compare:

1 Print the network information report of your printer, and then check the

IP address (see "Printing a network configuration report" on page 135).

2 Check the printer port's IP address from your computer.

a Click the Windows Start menu.

b For Windows Server 2000, select Settings > Printers.

• For Windows XP/Server 2003, select Printer and Faxes .

2. Using a Network-Connected Machine 175

Wireless network setup

• For Windows Server 2008/Vista, select Control Panel > Hardware

and Sound > Printers .

• For Windows 7, select Control Panel > Devices and Printers .

• For Windows Server 2008 R2, select Control Panel > Hardware >

Devices and Printers .

c Right-click your machine.

d For Windows XP/2003/2008/Vista, press Properties.

For Windows 7 and Windows Server 2008 R2, from context menus, select the Printer properties.

If Printer properties item has ► mark, you can select other printer drivers connected with selected printer.

e Click Port tab.

f Click Configure Port.. button.

g Check if Printer Name or IP Address: is the IP address on the network configuration Sheet.

3 Change the printer port's IP address if it is different from the network information report's.

If you want to use the software installation CD to change the port IP, click

Connect to a network printer to the computer from the Select

Installation Method. Then reconnect the IP address.

For a Static network environment

The machine uses the static address when the computer is configured to static address.

For example,

If the computer’s network information is as shown below:

▪ IP address: 169.254.133.42

▪ Subnet Mask: 255.255.0.0

Then the machine’s network information should be as below:

▪ IP address: 169.254.133.43

▪ Subnet Mask: 255.255.0.0 (Use the computer’s subnet mask.)

▪ Gateway: 169.254.133.1

Other problems

If problems occur while using the machine on a network, check the following:

For information on the access point (or wireless router), refer to its own user's guide.

• Your computer, access point (or wireless router), or machine may not be turned on.

• Check the wireless reception around the machine. If the router is far from the machine or there is an obstacle, you might have difficulty receiving the signal.

• Cycle the power for the access point (or wireless router), machine, and computer. Sometimes cycling the power can recover network communication.

2. Using a Network-Connected Machine 176

Wireless network setup

• Check whether firewall software (V3 or Norton) is blocking the communication.

If the computer and the machine are connected on the same network and it cannot be found when searching, firewall software might be blocking the communication. Refer to the user's guide for the software to turn it off and try searching for the machine again.

• Check whether the machine's IP address is allocated correctly. You can check the IP address by printing the network configuration report.

• Check whether the access point (or wireless router) has a configured security (password). If it has a password, refer to the access point (or wireless router) administrator.

• Check the machine's IP address. Reinstall the machine driver and change the settings to connect to the machine on the network. Due to the characteristics of DHCP, the allocated IP address could change if the machine is not used for a long time or if the access point has been reset.

Register the product's MAC address when you confogure the DHCP server on the access point (or wireless router). Then you can always use the IP address that is set with the MAC address. You can identify the Mac address

of your machine by printing a network configuration report (see "Printing a network configuration report" on page 135).

• Check the wireless environment. You might not be able to connect to the network in the infrastructure environment where you need to type in a user's information before connecting to the access point (or wireless router).

• This machine only supports IEEE 802.11 b/g/n and Wi-Fi. Other wireless communication types (e.g., Bluetooth) are not supported.

• When using the ad hoc mode, in operating systems such as Windows Vista, you might need to set the wireless connection setting every time you use the wireless machine.

• You cannot use infrastructure mode and ad hoc mode at the same time for

Dell wireless network machines.

• The machine is within the range of the wireless network.

• The machine is located away from obstacles that could block the wireless signal.

Remove any large metal objects between the access point (or wireless router) and the machine.

Make sure the machine and wireless access point (or wireless router) are not separated by poles, walls, or support columns containing metal or concrete.

• The machine is located away from other electronic devices that may interfere with the wireless signal.

Many devices can interfere with the wireless signal, including a microwave oven and some Bluetooth devices.

• Whenever the configuration of your access point (or wireless router) changes, you must do the product's wireless network setup again.

2. Using a Network-Connected Machine 177

3. Useful Setting Menus

This chapter explains how to browse the current status of your machine, and the method of setting for advanced machine setup.

• Before you begin reading a chapter

• Print menu

• Copy menu

• Fax menu

• System setup

179

180

181

185

188

Before you begin reading a chapter

This chapter explains all the features available for this series' models to help users easily understand the features.You can check the features available for each model

in the Basic Guide (see "Menu overview" on page 28).The following are tips for using this chapter

• The control panel provides access to various menus to set up the machine or use the machine’s functions. These menus can be accessed by pressing (Menu).

• Some menus may not appear on the display depending on options. If so, it is not applicable to your machine.

• For models that do not have the

(Menu) on the control panel, this feature is not applicable (see "Control panel overview" on page 19).

3. Useful Setting Menus 179

Print menu

Some menus may not appear in the display depending on options or

models. If so, it is not applicable to your machine (see "Menu overview" on page 28).

To change the menu options:

• Press

Item

Orientation

Duplex

Copies

Resolution

Darkness

Clear Text

Auto CR

Description

Selects the direction in which information is printed on a page.

To print on both sides of the paper, choose the binding edge.

You can enter the number of copies using the number keypad.

Specifies the number of dots printed per inch (dpi). The higher the setting, the sharper printed characters and graphics.

Lightens or darkens the print on the page. The Normal setting usually produces the best result. Use the Light toner density setting to save toner.

Prints text darker than on a normal document.

Allows you to append the required carriage return to each line feed, which is useful for Unix or DOS users.

Item

Emulation

Description

Sets the emulation type and option.

3. Useful Setting Menus 180

Copy menu

1

Copy feature

Some menus may not appear in the display depending on options or

models. If so, it is not applicable to your machine (see "Menu overview" on page 28).

To change the menu options:

• Press (copy) > (Menu) > Copy Feature on the control panel.

Scan Size

Item

Copies

Reduce/Enlarge

Darkness

Description

Sets the image size.

You can enter the number of copies using the number keypad.

Reduces or enlarges the size of a copied image (see

"Reduced or enlarged copy" on page 56).

If the machine is set Eco mode, reduce and enlarge features are not available.

Adjusts the brightness level to make a copy that is easier to read, when the original contains faint

markings and dark images (see "Darkness" on page 56)

Contrast

Item

Original Type

Layout

Layout > 2-up or 4-up

Description

Adjusts the contrast level to scan an original that is easier to read, when the original contains too faint or

too dark contents (see "Contrast" on page 56)

Improves the copy quality by selecting the document

type for the current copy job (see "Original" on page 56)

Adjusts the layout format such as poster, clone, ID copy,

2/4-up, booklet, etc.

Reduces the size of the original images and prints 2 or 4 pages onto one sheet of paper.

1 2

3 4

This copy feature is available only when you load originals into the document feeder.

3. Useful Setting Menus 181

Copy menu

Item

Layout > ID copy

Description

Your machine can print 2-sided originals on one sheet.

The machine prints one side of the original on the upper half of the paper and the other side on the lower half without reducing the size of the original. This feature is helpful for copying a small-sized item such as business card.

• The original must be placed on the scanner glass to use this feature.

• If the machine set to Eco mode, this feature is not available.

• For better image quality, Select (copy)

> (Menu) > Copy Feature > Original

Type > Photo on the control panel.

Item

Layout > Poster Copy

Description

Prints a single-page document onto 4 (Poster 2x2), 9

(Poster 3x3), or 16 (Poster 4x4) sheets of paper, for the purpose of pasting the sheets together to form one poster-size document.

• This copy feature is available only when you place originals on the scanner glass.

• Your original is divided into 9 portions. Each portion is scanned and printed one by one in the following order:

3. Useful Setting Menus 182

Copy menu

Item Description

Prints multiple original images on a single page. The number of images is automatically determined by the original image and the paper size.

Layout > Clone Copy

Adjust Bkgd

• This copy feature is available only when you place originals on the scanner glass.

• You cannot adjust the copy size using

Reduce/Enlarge for the Clone Copy feature.

Prints an image without its background. This copy feature removes the background color and can be helpful when copying an original containing color in the background, such as a newspaper or a catalog.

Off: Does not use this feature.

Auto: Optimizes the background.

Enhance Lev.1~2: The higher the number is, the more vivid the background is.

Erase Lev.1~4: The higher the number is, the lighter the background is.

Duplex

Item Description

You can set the machine to print copies on both sides of paper.

Off: Prints in normal mode.

1->2Side Short

2

3

5

1->2Side Long

3. Useful Setting Menus 183

Copy menu

2

Copy Setup

Some menus may not appear in the display depending on options or

models. If so, it is not applicable to your machine (see "Menu overview" on page 28).

To change the menu options:

Press (copy) > (Menu) > Copy Setup on the control panel.

Item

Change Default

Description

Resets the value or setting to the printer’s out-of-box state.

3. Useful Setting Menus 184

Fax menu

3

Fax Feature

Some menus may not appear in the display depending on options or

models. If so, it is not applicable to your machine (see "Menu overview" on page 28).

To change the menu options:

• Press (fax) > (Menu)> Fax Feature on the control panel.

Item

Multi Send

Delay Send

Darkness

Item

Contrast

Resolution

Scan Size

Description

Adjusts the brightness level to scan an original that is easier to read, when the original contains faint

markings and dark images (see "Darkness" on page 56).

Adjusts the contrast level to scan an original that is easier to read, when the original contains too faint or too dark contents.

The default document settings procedure good results when using typical text-based originals. However, if you send originals that are of poor quality, or contain photographs, you can adjust the resolution to produce

a higher quality fax (see "Resolution" on page 62).

Sets the image size.

Priority Send

Forward

Description

Sends a fax to multiple destinations (see "Sending a fax to multiple destinations" on page 61).

You cannot send a color fax using this feature.

Sets your machine to send a fax at a later time when you

will not be present (see "Delaying a fax transmission" on page 222).

You cannot send a color fax using this feature.

Scans the original into memory and immediately transmits it when the current operation is finished.

Priority transmission will interrupt a sending to multiple destinations between stations (example, when the transmission to station A ends, before transmission to station B begins) or between redial attempts (see

"Sending a priority fax" on page 223).

Forwards the received or sent fax to other destination by a fax or PC. If you are out of office but have to receive the fax, this feature may be useful.

• See "Forwarding a sent fax to another destination" on page 224.

• See "Forwarding a received fax" on page 224.

3. Useful Setting Menus 185

Fax menu

Item

Secure Receive

Add Page

Cancel Job

4

Sending setup

Description

Stores the received fax in memory without printing out.

To print received documents, you need to enter the password. You can prevent your received faxes from

being accessed by unauthorized people (see "Receiving in secure receiving mode" on page 228).

Adds additional documents to a reserved delay fax job

(see "Adding documents to a reserved fax" on page

222).

Cancels the delayed fax job which is saved in memory

(see "Canceling a reserved fax job" on page 223).

Some menus may not appear in the display depending on options or

models. If so, it is not applicable to your machine (see "Menu overview" on page 28).

To change the menu options:

• Press (fax) > (Menu) > Fax Setup > Sending on the control panel.

Item

Redial Times

Redial Term

Prefix Dial

ECM Mode

Send Report

Image TCR

Dial Mode

Description

Sets the number of redial attempts. If you enter 0, the machine will not redial.

Sets the time interval before automatic redialling.

Sets a prefix of up to five digits. This number dials before any automatic dial number is started. It is useful for accessing a PABX exchange.

Sends faxes using error correction mode (ECM) to makes sure the faxes are sent smoothly without any error. It may take more time.

Sets the machine to print a report whether a fax transmission was successfully completed or not. If you select On-Error, the machine prints a report only when a transmission is not successful.

Prints a transmission report with a minimized image of the first page of the fax sent.

Sets the dialing mode to either tone or pulse. This setting may not be available depending on your country.

3. Useful Setting Menus 186

Fax menu

5

Receiving setup

Some menus may not appear in the display depending on options or

models. If so, it is not applicable to your machine (see "Menu overview" on page 28).

To change the menu options:

• Press (fax) > (Menu) > Fax Setup > Receiving on the control panel.

Item

Auto Reduction

Discard Size

Junk Fax Setup

DRPD Mode

Item

Receive Mode

Ring To Answer

Stamp RCV Name

Rcv Start Code

Description

Selects the default fax receiving mode.

Specifies the number of times the machine rings before answering an incoming call.

Automatically prints the page number, and the date and time of reception at the bottom of each page of a received fax.

Initiates fax reception from an extension phone plugged into the EXT socket on the back of the machine. If you pick up the extension phone and hear fax tones, enter the code. It is preset to *9* at the factory.

Duplex Print

Description

Automatically reduces an incoming fax page to fit the size of the paper loaded in the machine.

Discards a specific length from the end of the received fax.

Blocks any unwanted faxes that you stored in the memory as junk fax numbers. This setting may not be available depending on your country.

Enables a user to use a single telephone line to answer several different telephone numbers. You can set the machine to recognize different ring patterns for each number. This setting may not be available depending

on your country (see "Receiving faxes using DRPD mode" on page 227).

Prints the received fax data on both sides of the paper.

You can save the paper usage.

3. Useful Setting Menus 187

System setup

6

Machine setup

Some menus may not appear in the display depending on options or

models. If so, it is not applicable to your machine (see "Menu overview" on page 28).

To change the menu options:

• Press

Item

Machine ID

Fax Number

Date & Time

Clock Mode

Language

Description

Sets the machine ID which will be printed at the top of each fax page that you send.

Sets the fax number which will be printed at the top of each fax page that you send.

Sets the date and time.

Selects the format for displaying time between 12 hr. and

24 hr.

Sets the language of the text that appears on the control panel display.

Item

PowerSave

Wakeup Event

System Timeout

Job Timeout

Altitude Adj.

Description

Sets how long the machine waits before going to power save mode.

When the machine does not receive data for an extended period of time, power consumption is automatically lowered.

You can set the condition to wake up from power-save mode. Set the item on.

Button Press: When you press any button except power button, the machine wake up from the power save mode.

Scanner: When you insert paper in the document feeder, the machine wake up from the power save mode.

Printer: When you open or close the scan unit, the machine wake up from the power save mode.

Sets the time that the machine remembers previously used copy settings. After the timeout, the machine restores the default copy settings.

Sets the length of time the printer waits before printing the last page of a print job that does not end with a command to print the page.

Optimize print quality according to the machine’s altitude.

3. Useful Setting Menus 188

System setup

Item

Auto Continue

Paper Mismatch

Paper Substit

PrintBlankPage

Toner Save

Description

Determine whether or not the machine continues printing when it detects the paper does not match the paper settings.

Off: If a paper mismatch occurs, the machine waits until you insert the correct paper.

On: If a paper mismatch occurs, an error message will display. The machine waits for about 30 second, then automatically clear the message and continue printing.

Determine whether to disregard the paper mismatch error or not. Select Off, then the machine does not stop printing even if the paper mismatches.

Automatically substitutes the printer driver’s paper size to prevent the paper mismatch between Letter and A4.

For example, if you have A4 paper in the tray but you set the paper size to Letter in the printer driver, the machine prints on A4 paper and vice versa.

The printer detects the printing data from computer whether a page is empty or not. You can set to print or skip the blank page.

Activating this mode extends the life of your toner cartridge and reduces your cost per page beyond what one would experience in the normal mode, but it reduces print quality.

Item

Eco Settings

Description

Allows you to save print resources and enables ecofriendly printing.

Default Mode: Select whether to turn the Eco mode on or off.

On force (On-Forced): Sets the Eco mode on with password. If a user wants to turn the Eco mode on/off, the user needs to enter the password.

Select Template (Select Temp.): Selects the eco template set from the Embedded Web Service.

3. Useful Setting Menus 189

System setup

7

Paper setup

8

Sound / Volume

Some menus may not appear in the display depending on options or

models. If so, it is not applicable to your machine (see "Menu overview" on page 28).

To change the menu options:

• Press

Some menus may not appear in the display depending on options or

models. If so, it is not applicable to your machine (see "Menu overview" on page 28).

To change the menu options:

• Press

Item

Paper Size

Paper Type

Paper Source

Margin

Description

Sets the paper size as A4, Letter, or other paper sizes, according to your requirements.

Chooses the type of the paper for each tray.

Selects from which tray the paper is used.

Sets the margins for the document.

Item

Key Sound

Alarm Sound

Description

Turns the key sound on or off. With this option set to on, a tone sounds each time a key is pressed.

Turns the alarm sound on or off. With this option set to on, an alarm tone sounds when an error occurs or fax communication ends.

3. Useful Setting Menus 190

System setup

Speaker

Ringer

Item Description

Turns on or off the sounds from the telephone line through the speaker, such as a dial tone or a fax tone.

With this option set to Comm. which means the speaker is on until the remote machine answers.

You can adjust the volume level using On Hook

Dial. You can adjust the speaker volume only when the telephone line is connected.

a Press (fax) on the control panel.

b Press On Hook Dial. A dial tone sounds from the speaker.

c Press the arrows until you hear the volume you want.

d Press On Hook Dial to save the change and return to ready mode.

Adjusts the ringer volume. For the ringer volume, you can select off, low, middle, and high level.

9

Report

Some menus may not appear in the display depending on options or

models. If so, it is not applicable to your machine (see "Menu overview" on page 28).

To change the menu options:

• Press

All Reports

Item

Configuration

Supplies Info.

Address Book

Description

Prints all kinds of reports that this machine provides.

Prints a report on the machine's overall configuration.

Prints supplies’ information page.

Prints all of the fax speed dial numbers currently stored in the machine’s memory.

3. Useful Setting Menus 191

System setup

Fax Send

Item

Fax Sent

Fax Received

Scheduled Jobs

JunkFax

Network Conf.

Usage Counter

Fax Options

Description

Prints a transmission report including the fax number, the number of pages, the elapsed time of the job, the communication mode, and the communication results for fax job. You can set up your machine to automatically print a transmission confirmation report after each fax job.

Prints information on the faxes you have recently sent.

Prints information on the faxes you have recently received.

Prints the document list currently stored for delayed faxes along with the starting time and type of each operation.

Prints the fax numbers specified as junk fax numbers.

Prints information on your machine’s network connection and configuration.

Prints a usage page. The usage page contains the total number of pages printed.

Prints the information of a fax reports.

10

Maintenance

Some menus may not appear in the display depending on options or

models. If so, it is not applicable to your machine (see "Menu overview" on page 28).

To change the menu options:

• Press

Item

CLR Empty Msg.

Supplies Life

Serial No.

TonerLow Alert

Description

When toner cartridge is empty, this option appears. You can clear the empty message.

Shows the supply life indicators (see "Monitoring the supplies life" on page 73.)

Shows the machine’s serial number. When you call for service or register as a user on the Dell website, you can find this.

Customizes the level to alert toner low or toner empty

(see "Setting the toner low alert" on page 74).

3. Useful Setting Menus 192

System setup

11

Clear setting

Some menus may not appear in the display depending on options or

models. If so, it is not applicable to your machine (see "Menu overview" on page 28).

To change the menu options:

• Press

All Setting

Item

Print Setup

Fax Setup

Copy Setup

System Setup

Network Setup

Description

Clears all of the data stored in memory and resets all of your settings to the factory default.

Restores all of the print options to the factory default.

Restores all of the fax options to the factory default.

Restores all of the copy options to the factory default.

Restores all of the system options to the factory default.

Restores all of the network options to the factory default. (Reboot required.)

Item

Address Book

Fax Sent

Fax Received

Description

Clears all of the fax speed dial numbers entries stored in memory.

Clears all records of sent faxes.

Clears all records of received faxes.

3. Useful Setting Menus 193

System setup

12

Network setup

Some menus may not appear in the display depending on options or

models. If so, it is not applicable to your machine (see "Menu overview" on page 28).

• Press

Option

TCP/IP (IPv4)

TCP/IP (IPv6)

Ethernet Speed

Clear Setting

Network Conf.

Description

Selects the appropriate protocol and configure parameters to use the network environment.

There are lots of parameters to be set. If you are not sure, leave as is, or consult the network administrator.

Selects this option to use the network environment

through IPv6 (see "IPv6 configuration" on page 145).

Configure the network transmission speed.

Reverts the network settings to the default values.

(Reboot required.)

This list shows information on your machine’s network connection and configuration.

3. Useful Setting Menus 194

4. Special Features

This chapter explains special copying, scanning, faxing, and printing features.

• Altitude adjustment

• Entering various characters

• Setting up the fax address book

• Printing features

• Scan features

• Fax features

196

197

198

202

214

220

• The procedures in this chapter are mainly based on Windows 7.

• It may be necessary to press OK to navigate to lower-level menus for some models.

Altitude adjustment

Print quality is affected by atmospheric pressure, which is determined by the height of the machine above sea level. The following information will guide you on how to set your machine for the best print quality.

Before you set the altitude value, determine the altitude where you are.

4,000 m

(13,123 ft)

1

3,000 m

(9,842 ft)

2

2,000 m

(6,561 ft)

3

1,000 m

(3,280 ft)

4

0

1 High 3

2 High 2

3 High 1

4 Normal

For Windows and Mac users, see "Device Settings" on page 238.

You can set the altitude value from Device Settings in Dell Printer Manager program or Machine section in Printer Settings Utility program.

If your machine is connected to the network, you can set the altitude via

Embedded Web Service (see "Using Embedded Web Service" on page 234).

4. Special Features 196

Entering various characters

As you perform various tasks, you may need to enter names and numbers. For example, when you set up your machine, you enter your name or your company’s name, and the fax number. When you store fax numbers in memory, you may also enter the corresponding names.

1

Entering alphanumeric characters

Press the button until the correct letter appears on the display. For example, to enter the letter O, press 6, labeled with MNO. Each time you press 6, the display shows a different letter, M, N, O, m, n, o and finally 6. To find the letter that you

want to enter, see "Keypad letters and numbers" on page 197.

• You can enter a space by pressing 1 twice.

• To delete the last digit or character, press the left/right or up/down arrow button.

2

Keypad letters and numbers

• Special character sets may differ from your machine depending on its options.

• Some of the follow key values may not appear depending on the job you are doing.

9

0

*

5

6

7

8

Key

1

2

3

4

#

@ / . ’1

A B C a b c 2

D E F d e f 3

G H I g h i 4

J K L j k l 5

M N O m n o 6

P Q R S p q r s 7

T U V t u v 8

Assigned numbers, letters, or characters

W X Y Z w x y z 9

& + - , 0

* % ^ _ ~ ! # $ ( ) [ ]

(These symbols are available when you type for network authentication.)

# = | ? " : { } < > ;

(These symbols are available when you type for network authentication.)

4. Special Features 197

Setting up the fax address book

You can set up speed number with the fax numbers you use frequently via

Embedded Web Service and then easily and quickly enter fax numbers by entering the location numbers assigned to them in address book.

4

Using speed dial numbers

3

Registering a speed dial number

1 Select (fax) > (Address Book) > New & Edit > Speed Dial on the control panel.

2 Enter a speed dial number and press OK.

If an entry is already stored in the number you choose, the display shows the message to allow you to change it. To start over with another speed dial number, press (Back).

3 Enter the name you want and press OK.

4 Enter the fax number you want and press OK.

5 Press the (Stop/Clear) button to return to ready mode.

When you are prompted to enter a destination number while sending a fax, enter the speed dial number at which you stored the number you want.

• For a one-digit (0-9) speed dial number, press and hold the corresponding digit button on the number keypad for more than 2 seconds.

• For a two- or three-digit speed dial number, press the first digit button(s) and then hold down the last digit button for more than 2 seconds.

• You can print the address book list by selecting

(Address Book) > Print .

(fax) >

4. Special Features 198

Setting up the fax address book

5

Editing speed dial numbers

6

Registering a group dial number

1 Select (fax) > (Address Book) > New & Edit > Speed Dial on the control panel.

2 Enter the speed dial number you want to edit and press OK.

3 Change the name and press OK.

4 Change the fax number and press OK.

5 Press

1 Select (fax) > (Address Book) > New & Edit > Group Dial on the control panel.

2 Enter a group dial number and press OK.

If an entry is already stored in the number you choose, the display shows the message to allow you to change it. To start over with another speed dial number, press (Back).

3 Search by entering the first few letters of the speed dial’s name to put in the group.

4 Select the name and number you want and press OK.

5 Select Yes when Another Number? appears.

6 Repeat step 3 to include other speed dial numbers into the group.

7 When you have finished, select No when Another Number? appears and press OK.

8 Press

4. Special Features 199

Setting up the fax address book

7

Editing group dial numbers

8

Searching address book for an entry

1 Select (fax) > (Address Book) > New & Edit > Group Dial on the control panel.

2 Enter the group dial number you want to edit and press OK.

3 Enter a new speed dial number to add and press OK, then Add? appears.

Enter a speed dial number stored in the group and press OK, Delete? appears.

4 Press OK to add or delete the number.

5 Repeat step 3 to add or delete more numbers.

6 Select No at the Another Number? and press OK.

7 Press

There are two ways to search for a number in memory. You can either scan from

A to Z sequentially, or you can search by entering the first letters of the name associated with the number.

1 Select ct

2 Enter All or ID and press OK.

3 Press the name and number or the keypad button labeled with the letter you want to search.

For example, if you want to find the name “MOBILE,” press the 6 button, which is labeled with “MNO.”

4 Press

(fax) > (Address Book) > Search&Dial > Speed Dial or Group Dial on the control panel.

4. Special Features 200

Setting up the fax address book

9

Printing address book

You can check your (Address Book) settings by printing a list.

1 Select ct (fax) > (Address Book) > Print on the control panel.

2 The machine begins printing.

4. Special Features 201

Printing features

For basic printing features, refer to the Basic Guide (see "Basic printing" on page 49).

11

Setting your machine as a default machine

10

Changing the default print settings

1 Click the Windows Start menu.

2 Select Control Panel > Devices and Printers.

3 Right-click on your machine.

4 Select Printing preferences.

If Printing preferences has a ▶, you can select other printer drivers connected to the selected printer.

5 Change the settings on each tab.

6 Click OK.

If you want to change the settings for each print job, change it in Printing

Preferences.

1 Click the Windows Start menu.

2 Select Control Panel > Devices and Printers.

3 Select your machine.

4 Right-click your machine and select Set as Default Printer.

If Printing preferences has a ▶, you can select other printer drivers connected to the selected printer.

12

Using advanced print features

XPS printer driver: used to print XPS file format.

• The XPS printer driver can be installed only on Windows Vista OS or higher.

• You can install the XPS printer driver when you insert the software CD into your CD/DVD drive. When you install the Dell sofrware, the XPS priner driver is automatically installed.

4. Special Features 202

Printing features

Printing to a file (PRN)

You will sometimes need to save the print data as a file.

1 Check the Print to file box in the Print window.

2 Click Print.

3 Type in the destination path and the file name, and then click OK.

For example, c:\Temp\file name.

If you type in only the file name, the file is automatically saved in My

Documents, Documents and Settings, or Users. The saved folder may differ, depending on your operating system or the application you are using.

Understanding special printer features

You can use advanced printing features when using your machine.

To take advantage of the printer features provided by your printer driver, click

Properties or Preferences in the application’s Print window to change the print settings. The machine name, that appears in the printer properties window may differ depending on the machine in use.

• Some menus may not appear on the display depending on options or models. If so, it is not applicable to your machine.

• Select the Help or click the button from the window or press F1 on your keyboard and click on any option you want to know about (see

"Using help" on page 53).

4. Special Features 203

Printing features

Item Description

Multiple Pages per Side Selects the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will be reduced in size and arranged in the order you specify. You can print up to 16 pages on one sheet.

Poster Printing Prints a single-page document onto 4 (Poster 2x2),

9 (Poster 3x3), or 16 (Poster 4x4) sheets of paper, for the purpose of pasting the sheets together to form one poster-size document.

Select the Poster Overlap value. Specify Poster

Overlap in millimeters or inches by selecting the radio button on the upper right of Basic tab to make it easier to paste the sheets together.

Item

Booklet Printing a

9

8

Description

Prints your document on both sides of a sheet of paper and arranges the pages so that the paper can be folded in half after printing to produce a booklet.

If you want to make a booklet, you need to print on

Letter, Legal, A4, US Folio, or Oficio sized print media.

The Booklet Printing option is not available for all paper sizes. Select the available paper Size option under the

Paper tab to see what paper sizes are available.

If you select an unavailable paper size, this option can be automatically canceled.

Select only available paper (paper without

or mark).

4. Special Features 204

Printing features

Item

Double-sided Printing

Description

Print on both sides of a sheet of paper (manual).

Before printing, decide how you want your document oriented.

• You can use this feature with Letter,

Legal, A4, US Folio or Oficio sized paper

• If your machine does not have a duplex unit, you should complete the printing job manually. The machine prints every other page of the document first. After that, a message appears on your computer.

• We recommend not to print on both sides of the special media, such as labels, envelopes, or thick paper. It may cause a paper jam or damage the machine.

Item

Double-sided Printing

Description

None: Disables this feature.

Long Edge: This option is the conventional layout used in bookbinding.

Paper Options

Watermark

Short Edge: This option is the conventional layout used in calendars.

Reverse Double-Sided Printing: Check this option to reverse the print order when duplex printing.

Changes the size of a document to appear larger or smaller on the printed page by entering in a percentage by which to enlarge or decrease the document.

The watermark option allows you to print text over an existing document. For example, you use it when you want to have large gray letters reading

DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document.

4. Special Features 205

Printing features

Item

Watermark

(Creating a watermark)

Watermark

(Editing a watermark)

Description

a To change the print settings from your software application, access Printing Preferences.

b Click the Advanced tab, select Edit from the

Watermark drop-down list. The Edit

Watermarks window appears.

c Enter a text message in the Watermark

Message box.

You can enter up to 256 characters. The message displays in the preview window.

a To change the print settings from your software application, access Printing Preferences.

b Click the Advanced tab, select Edit from the

Watermark drop-down list. The Edit

Watermarks window appears.

c Select the watermark you want to edit from the

Current Watermarks list and change the watermark message and options.

d Click Update to save the changes.

e Click OK or Print until you exit the Print window.

Item

Watermark

(Deleting a watermark)

Description

a To change the print settings from your software application, access Printing Preferences.

b Click the Advanced tab, select Edit from the

Watermark drop-down list. The Edit

Watermarks window appears.

c Select the watermark you want to delete from the Current Watermarks list and click Delete.

d Click OK or Print until you exit the Print window.

4. Special Features 206

Printing features

Overlay

a

Item Description

This option is available only when you use the SPL/

PCL printer driver.

An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be printed on any document.

Overlays are often used to take the place of letterhead paper. Rather than using preprinted letterhead, you can create an overlay containing exactly the same information that is currently on your letterhead. To print a letter with your company’s letterhead, you do not need to load preprinted letterhead paper in the machine: just print the letterhead overlay on your document.

To use a page overlay, you must create a new page overlay containing your logo or image.

• The overlay document size must be the same as the document you print with the overlay. Do not create an overlay with a watermark.

• The resolution of the overlay document must be the same as that of the document you will print with the overlay.

Item

Overlay

(Creating a new page

overlay)

Description

a To save the document as an overlay, access

Printing Preferences.

b Click the Advanced tab, and select Edit from the

Text drop-down list. Edit Overlay window appears.

c In the Edit Overlay window, click Create.

d In the Save As window, type a name up to eight characters in the File name box. Select the destination path, if necessary (The default is

C:\Formover).

e Click Save. The name appears on the Overlay

List.

f Click OK or Print until you exit the Print window.

The file is not printed. Instead, it is stored on your computer hard disk drive.

4. Special Features 207

Printing features

Item

Overlay

(Using a page overlay)

Description

a Click the Advanced tab.

b Select the desired overlay from the Text dropdown list.

c If the overlay file you want does not appear in the Text drop-down list, select Edit... from the list and click Load. Select the overlay file you want to use.

If you have stored the overlay file you want to use in an external source, you can also load the file when you access the Open window.

After you select the file, click Open. The file appears in the Overlay List box and is available for printing. Select the overlay from the Overlay

List box.

d If necessary, check Confirm Page Overlay

When Printing box. If this box is checked, a message window appears each time you submit a document for printing, asking you to confirm printing an overlay on your document.

If this box is not checked and an overlay has been selected, the overlay automatically prints with your document.

e Click OK or Print until you exit the Print window.

Item

Overlay

(Deleting a page overlay)

a In the Printing Preferences window, click the

Advanced tab.

b Select Edit in the Text drop down list.

c Select the overlay you want to delete from the

Overlay List box.

d Click Delete.

e When a confirming message window appears, click Yes.

f Click OK or Print until you exit the Print window. You can delete page overlays that you no longer use.

a. This option is not available when you use XPS driver.

Description

4. Special Features 208

Printing features

13

Mac printing

Some features may not be available depending on models or options. It means that the features are not supported.

Changing printer settings

You can use advanced printing features when using your machine.

Open an application and select Print from the File menu. The machine name, which appears in the printer properties window, may differ depending on the machine in use. Except for the name, the composition of the printer properties window is similar to the following.

Printing a document

When you print with a Mac, you need to check the printer driver settings in each application you use. Follow the steps below to print from a Mac:

1 Open the document to print.

2 Open the File menu and click Page Setup (Document Setup in some applications).

3 Choose your paper size, orientation, scaling, other options, and make sure that your machine is selected. Click OK.

4 Open the File menu and click Print.

5 Choose the number of copies and indicate which pages to print.

6 Click Print.

Printing multiple pages on one sheet

You can print more than one page on a single sheet of paper. This feature provides a cost-effective way to print draft copies.

1 Open an application, and select Print from the File menu.

2 Select Layout from the drop-down list under Orientation. In the Pages

per Sheet drop-down list, select the number of pages you want to print on one sheet of paper.

3 Select the other options to use.

4 Click Print.

The machine prints the selected number of pages to print on one sheet of paper.

4. Special Features 209

Printing features

Using help

Click the question mark on the bottom-left corner of the window and click on the topic you want to know about. A pop-up window appears with information about that option's feature, which is provided from the driver.

14

Linux printing

Some features may not be available depending on models or options. It means that the features are not supported.

Printing from applications

There are a lot of Linux applications that allow you to print using Common UNIX

Printing System (CUPS). You can print on your machine from any such application.

1 Open the document to print

2 Open the File menu and click Page Setup (Print Setup in some applications).

3 Choose your paper size, orientation, and make sure that your machine is selected. Click Apply.

4 Open the File menu and click Print.

5 Select your machine to print.

6 Choose the number of copies and indicate which page to print.

4. Special Features 210

Printing features

7 Change other printing options in each tab, if necessary.

8 Click Print.

Automatic/manual duplex printing may not be available depending on models. You can alternatively use the lpr printing system or other applications for odd-even printing.

Printing files

You can print many different types of files on your machine using the standard

CUPS, directly from the command line interface. The CUPS lpr utility allows you to do that. You can print these files by using the command format below.

lp -d <printer name> -o <option> <file name>

Please refer to lp or man page on your system for more details.

Configuring Printer Properties

Using the Printer Properties window provided by the Printers configuration, you can change the various properties for your machine as a printer.

1 Open the Unified Driver Configurator.

If necessary, switch to Printers configuration.

2 Select your machine on the available printers list and click Properties.

3 The Printer Properties window appears.

The following five tabs display at the top of the window:

General: Allows you to change the printer location and name. The name entered in this tab displays on the printer list in Printers

configuration.

Connection: Allows you to view or select another port. If you change the machine port from USB to parallel or vice versa while in use, you must re-configure the machine port in this tab.

Driver: Allows you to view or select another machine driver. By clicking Options, you can set the default device options.

Jobs: Shows the list of print jobs. Click Cancel job to cancel the selected job and select the Show completed jobs check box to see previous jobs on the job list.

Classes: Shows the class that your machine is in. Click Add to Class to add your machine to a specific class or click Remove from Class to remove the machine from the selected class.

4 Click OK to apply the changes and close the Printer Properties window.

4. Special Features 211

Printing features

15

Unix printing

Some features may not be available depending on models or options. It

means that the features are not supported (see "Features" on page 7).

Proceeding the print job

After installing the printer, choose any of the image, text, PS files to print.

1 Execute “printui <file_name_to_print>” command.

For example, if you are printing “document1

printui document1

This will open the UNIX Printer Driver Print Job Manager in which the user can select various print options.

2 Select a printer that has been already added.

3 Select the printing options from the window such as Page Selection.

4 Select how many copies are needed in Number of Copies.

To take advantage of the printer features provided by your printer driver, press Properties.

5 Press OK to start the print job.

Changing the machine settings

The UNIX printer driver Print Job Manager in which the user can select various print options in printer Properties.

The following hot keys may also be used: “H” for Help, “O” for OK, “A” for Apply, and “C” for Cancel.

General tab

Paper Size: Set the paper size as A4, Letter, or other paper sizes, according to your requirements.

Paper Type: Choose the type of the paper. Options available in the list box are Printer Default, Plain, and Thick.

Paper Source: Select from which tray the paper is used. By default, it is Auto

Selection.

Orientation: Select the direction in which information is printed on a page.

Duplex: Print on both sides of paper to save paper.

4. Special Features 212

Printing features

Automatic/manual duplex printing may not be available depending on models. You can alternatively use the lpr printing system or other applications for odd-even printing.

Multiple pages: Print several pages on one side of the paper.

Page Border: Choose any of the border styles (e.g., Single-line hairline,

Double-line hairline)

Image tab

In this tab, you can change the brightness, resolution, or image position of your document.

Printer-Specific Settings tab

Select various options in the JCL and General frames to customize various settings. These options are specific to the printer and depend on the PPD file.

Text tab

Set the character margin, line space, or the columns of the actual print output.

Margins tab

Use Margins: Set the margins for the document. By default, margins are not enabled. The user can change the margin settings by changing the values in the respective fields. Set by default, these values depend on the page size selected.

Unit: Change the units to points, inches, or centimeters.

4. Special Features 213

Scan features

• For basic scanning features, refer to the Basic Guide (see

"Basic scanning" on page 59).

• This feature may not be available depending on model or optional goods

(see "Features" on page 7).

• The maximum resolution that can be achieved depends upon various factors, including computer speed, available disk space, memory, the size of the image being scanned, and bit depth settings. Thus,depending on your system and what you are scanning, you may not be able to scan at certain resolutions, especially using enhanced dpi.

17

Dell Scan Assistant/Dell PaperPort14: You can use this program to scan images or documents.

-

See "Scanning with Dell Scan Assistant" on page 216

WIA: WIA stands for Windows Images Acquisition. To use this feature, your computer must be connected directly with the machine via an USB cable

(see "Scanning using the WIA driver" on page 216).

Setting the scan settings in the computer

16

Basic scanning method

You can scan the originals with your machine via an USB cable or the network.

The following methodoloqies can be used for scanning your documents:

Scan to PC: Scan the originals from the control panel. Then, the scanned data will be stored in the connected computers My Documents folder (see

"Basic Scanning" on page 59).

TWAIN: TWAIN is the one of a preset imaging applications. Scanning an image launches the selected application, enabling you to control the scanning process. This feature can be used via the local connection or the

network connection (see "Scanning from image editing program" on page

215).

1

Open Dell Printer Manager (see "Using Dell Printer Manager" on page

236).

2 Select the appropriate machine from the Printer List.

3 Select Scan to PC Settings menu.

4 Select the option you want.

Scan Activation: Determines whether or not scanning is enabled on the device.

Profile: Displays the scanning profiles saved on the selected device.

Basic tab: Contains settings related to general scan and device settings.

Image tab: Contains settings related to image altering.

5 Press OK.

4. Special Features 214

Scan features

18

Scanning from network connected machine

Make sure the printer driver is installed on your computer using the software CD,

since the printer driver includes the scan program (see "Installing the driver locally" on page 23).

5 Scanning begins.

Scanned image is saved in computer’s C:\Users\users

name\Pictures\folder. The saved folder may differ, depending on your operating system or the application you are using.

1 Place a single document face down on the document glass, or load the

documents face up into the document feeder (see "Loading originals" on page 46).

2 Select (Scan) > Scan to PC > Network PC on the control panel.

If you see Not Available message, check the port connection.

3 Select your registered computer ID, and enter the Password if necessary.

ID is the same ID as the registered scan ID for Dell Printer Manager >

Switch to advanced mode > Scan to PC Settings .

Password is the 4 digit number registered password for Dell Printer

Manager > Switch to advanced mode > Scan to PC Settings .

4 Select the option you want and press OK.

19

Scanning from image editing program

You can scan and import documents at the image editing software such as

Adobe Photoshop, if the software is TWAIN-compliant. Follow the steps below to scan with TWAIN-compliant software:

1 Make sure that the machine is connected to your computer and powered on.

2 Place a single document face down on the document glass, or load the

documents face up into the document feeder (see "Loading originals" on page 46).

3 Open an application, such as Adobe Photoshop.

4 Click File > Import, and select the scanner device.

5 Set the scan options.

6 Scan and save your scanned image.

4. Special Features 215

Scan features

20

Scanning using the WIA driver

Your machine supports the Windows Image Acquisition (WIA) driver for scanning images. WIA is one of the standard components provided by Microsoft

Windows 7 and works with digital cameras and scanners. Unlike the TWAIN driver, the WIA driver allows you to scan and easily adjust images without using additional software:

The WIA driver works only on Windows OS (not supported Windows 2000) with a USB port.

1 Make sure that the machine is connected to your computer and powered on.

2 Place a single document face down on the document glass, or load the

documents face up into the document feeder (see "Loading originals" on page 46).

3 Click Start > Control Panel > Hardware and Sound > Devices and

Printers.

4 Right-click on device driver icon in Printers and Faxes > Start Scan.

5 New Scan application appears.

6 Choose your scanning preferences and click Preview to see your preferences affect the picture.

7 Scan and save your scanned image.

21

Scanning with Dell Scan Assistant

1 Make sure that the machine is connected to your computer and powered on.

2 Place a single document face down on the document glass, or load the

documents face up into the document feeder (see "Loading originals" on page 46).

3 Click Start > All programs > Dell, and start Dell Scan Assistant.

Select the Help menu from the window and click on any option you want to know about.

4 Set the scan options.

5 Click Scan.

4. Special Features 216

Scan features

22

Mac scanning

Scanning from USB connected machine

1 Make sure that the machine is connected to your computer and powered on.

2 Place a single document face down on the document glass, or load the

documents face up into the document feeder (see "Loading originals" on page 46).

3 Start Applications and click Image Capture.

If No Image Capture device connected message appears, disconnect the

USB cable and reconnect it. If the problem continues, refer to the Image

Capture’s help.

4 Select the option you want.

5 Scan and save your scanned image.

If scanning does not operate in Image Capture, update Mac OS to the latest version.

Scanning from network connected machine

1 Make sure that your machine is connected to a network.

2 Place a single document face down on the document glass, or load the

documents face up into the document feeder (see "Loading originals" on page 46).

3 Start Applications and click Image Capture.

4 According to OS, follow steps below.

• For 10.5

Click Devices > Browse Devices on Menu bar.

Make sure that Connected checkbox is checked beside your machine in Bonjour Devices.

If you want to scan using TWAIN, refer to the Mac OS X10.4 steps above.

• For 10.6-10.8, select your device below SHARED.

5 Set the scan options on this program.

6 Scan and save your scanned image.

4. Special Features 217

Scan features

• If scanning does not operate in Image Capture, update Mac OS to the latest version.

• For more information, refer to the Image Capture ’s help.

• You can also scan using TWAIN-compliant software, such as Adobe

Photoshop.

23

Linux scanning

Scanning

1 Make sure that the machine is connected to your computer and powered on.

2 Double-click the Unified Driver Configurator on your desktop.

3 Click the button to switch to Scanners Configuration.

4 Select the scanner on the list.

5 Click Properties.

6 Place a single document face down on the document glass, or load the

documents face up into the document feeder (see "Loading originals" on page 46).

7 From the Scanner Properties window, click Preview.

4. Special Features 218

Scan features

8 The document is scanned and the image preview appears in the

Preview Pane.

Editing an image with Image Manager

The Image Manager application provides you with menu commands and tools to edit your scanned image.

9 Drag the pointer to set the image area to be scanned in the Preview

Pane.

10 Select the option you want.

11 Scan and save your scanned image.

For later use, you can save as your scan settings and add it to the Job Type drop-down list.

4. Special Features 219

Fax features

For basic faxing features, refer to the Basic Guide (see "Basic faxing" on page

60).

25

Redialing the fax number

24

Automatic redialing

When the number you have dialed is busy or there is no answer when you send a fax, the machine automatically redials the number. The redial time depends on the country's factory default setting.

When the display shows Retry Redial?, press (Start) button to redial the number without waiting. To cancel the automatic redialing, press (Stop/

Clear).

To change the time interval between redials and the number of redial attempts.

1 Press

2 Select the fax number you want.

Ten recently sent fax numbers with ten received Caller IDs are shown.

3 When an original is loaded in the document feeder, the machine automatically begins to send.

If an original is placed on the scanner glass, select Yes to add another page. Load another original and press OK. When you have finished, select No when Another Page? appears.

26

Confirming a transmission

1 Press panel.

(fax) > (Menu)> Fax Setup > Sending on the control

2 Select Redial Times or Redial Term you want.

3 Select the option you want.

When the last page of your original has been sent successfully, the machine beeps and returns to ready mode.

When something goes wrong while sending your fax, an error message appears on the display. If you receive an error message, press (Stop/Clear) to clear the message and try to send the fax again.

4. Special Features 220

Fax features

You can set your machine to print a confirmation report automatically each time sending a fax is completed. Press (fax) > (Menu) > Fax Setup

> Sending > Send Report on the control panel.

27

Sending a fax in the computer

You can send a fax from your computer without going to the machine.

To send a fax from your computer, the Dell Network PC Fax program must be installed. This program will be installed when you installed the printer driver.

1 Open the document to be sent.

2 Select Print from the File menu.

The Print window will be displayed. It may look slightly different depending on your application.

3 Select Dell Network PC Fax from the Print window

4 Click Print or OK.

5 Enter the recipients’ numbers and select the option

Select the Help menu from the window and click on any option you want to know about.

6 Click Send.

4. Special Features 221

Fax features

28

Delaying a fax transmission

If you set a time earlier than the current time, the fax will be sent at that time on the following day.

• You can add up to 10 destinations.

• Once you entered a group dial number, you cannot enter another group dial numbers anymore.

You can set your machine to send a fax at a later time when you will not be present. You cannot send a color fax using this feature.

1 Place a single document face down on the document glass, or load the documents face up into the document feeder.

2 Press (fax) on the control panel.

3 Adjust the resolution and the darkness to suit your fax needs.

4 Press

5 Enter the number of the receiving fax machine and press OK.

6 The display asks you to enter another fax number to send the document.

7 To enter more fax numbers, press OK when Yes highlights and repeat steps 5.

9 The original is scanned into memory before transmission.

The machine returns to ready mode. The display reminds you that you are in ready mode and that a delayed fax is set.

You can check the list of delayed fax jobs.

panel.

Adding documents to a reserved fax

8 Enter the job name and the time.

1 Place a single document face down on the document glass, or load the documents face up into the document feeder.

2 Press (fax) > (Menu) > Fax Feature > Add Pages on the control panel.

3 Select the fax job and press OK.

When you have finished, select No when Another Page? appears. The machine scans the original into memory.

4 Press

4. Special Features 222

Fax features

Canceling a reserved fax job

29

Sending a priority fax

1 Press (fax) > (Menu) > Fax Feature > Cancel Job on the control panel.

2 Select the fax job you want and press OK.

3 Press OK when Yes highlights.

The selected fax is deleted from memory.

4 Press

This function is used when a high priority fax need to be sent ahead of reserved operations. The original is scanned into memory and immediately transmitted when the current operation is finished.

1 Place a single document face down on the document glass, or load the documents face up into the document feeder.

2 Press (Fax) > control panel.

3 Enter the destination fax number and press OK.

4 Enter the job name and press OK.

5 If an original is placed on the scanner glass, select Yes to add another pages. Load another original and press OK.

When you have finished, select No when Another Page? appears.

The machine starts to scan and send a fax to destinations.

4. Special Features 223

Fax features

30

Forwarding a sent fax to another destination

31

Forwarding a received fax

You can set the machine to forward the received or sent fax to other destination by a fax. If you are out of office but have to receive the fax, this feature may be useful.

• Though you sent or received a color fax, the data is forwarded in grayscale.

1 Place a single document face down on the document glass, or load the documents face up into the document feeder.

2 Press (fax) > (Menu) > Fax Feature > Forward > Fax > Send

Forward > On on the control panel.

Forward options may not be available depending on model or optional

goods (see "Variety feature" on page 8).

3 Enter the destination fax number and press OK.

4 Press

Subsequent sent faxes will be forwarded to the specified fax machine.

You can set the machine to forward the received or sent fax to other destination by a fax. If you are out of office but have to receive the fax, this feature may be useful.

Though you sent or received a color fax, the data is forwarded in grayscale.

1 Press (fax) > (Menu) > Fax Feature > Forward > Fax> Receive

Forward > Forward on the control panel.

Forward options may not be available depending on model or optional

goods (see "Variety feature" on page 8).

2 To set the machine to print out a fax when fax forwarding has been completed, select Forward & Print.

3 Enter the destination fax number and press OK.

4 Enter the starting tim and ending time, then press OK.

5 Press

Subsequent sent faxes will be forwarded to the specified fax machine.

4. Special Features 224

Fax features

32

Receiving a fax in the computer

• This feature may not be available depending on model or optional goods

(see "Features" on page 7).

• To use this feature, set the option on the control panel:

Press (fax) > (Menu) > Fax Feature > Forward > PC > On the control panel.

Open with default application: After receiving the fax, open it with default application.

None: After receiving a fax, the machine does not notify the user or opens the application.

5 Press OK.

33

Changing the receive modes

1 Open the Dell Printer Manager.

2 Select the appropriate machine from the Printer List.

3 Select Fax to PC Settings menu.

4 Use Set Fax Receiving to change the fax settings.

Enable Fax Receiving From Device: Select whether to use or not.

Image Type: Convert the received faxes to PDF or TIFF.

Save Location: Select location to save the converted faxes.

Prefix: Select file or folder scheme as prefix.

Print received fax: After receiving the fax, set prints information for the received fax.

Notify me when complete: Set to show the popup window to notify receiving a fax.

1 Press (fax) > (Menu) > Fax Setup > Receiving > Receive Mode on the control panel.

2 Select the option you want.

Fax: Answers an incoming fax call and immediately goes into the fax reception mode.

Tel: Receives a fax by pressing (On Hook Dial) and then

(Start) button.

Ans/Fax: Is for when an answering machine attached to your machine. Your machine answers an incoming call, and the caller can leave a message on the answering machine. If the fax machine senses a fax tone on the line, the machine automatically switches to

Fax mode to receive the fax.

4. Special Features 225

Fax features

To use the Ans/Fax mode, attach an answering machine to the EXT socket on the back of your machine.

DRPD: you can receive a call using the Distinctive Ring Pattern

Detection (DRPD) feature. Distinctive Ring is a telephone company service which enables an user to use a single telephone line to answer several different telephone numbers. For further details, see

"Receiving faxes using DRPD mode" on page 227.

This setting may not be available depending on your country.

3 Press OK.

4 Press

34

Receiving manually in Tel mode

35

Receiving in Answering Machine/Fax mode

To use this mode, you must attach an answering machine to the EXT socket on the back of your machine. If the caller leaves a message, the answering machine stores the message. If your machine detects a fax tone on the line, it automatically starts to receive the fax.

• If you have set your machine to this mode and your answering machine is switched off, or no answering machine is connected to EXT socket, your machine automatically goes into Fax mode after a predefined number of rings.

• If the answering machine has a user-selectable ring counter, set the machine to answer incoming calls within 1 ring.

• If the machine is in Tel mode, disconnect or switch off the answering machine with the fax machine. Otherwise, the outgoing message from the answering machine will interrupt your phone conversation.

You can receive a fax call by pressing (On Hook Dial) button and then

you can answer calls using the handset (see "Features" on page 7).

4. Special Features 226

Fax features

36

Receiving faxes with an extension telephone

37

Receiving faxes using DRPD mode

When you are using an extension telephone connected to the EXT socket, you can receive a fax from someone you are talking to on the extension telephone, without going to the fax machine.

When you receive a call on the extension phone and hear fax tones, press the keys *9* on the extension phone. The machine receives the fax.

*9* is the remote receive code preset at the factory. The first and the last asterisks are fixed, but you can change the middle number to whatever you want.

While you are talking over the telephone connected to the EXT socket, copy and scan features are not available.

Distinctive Ring is a telephone company service which enables an user to use a single telephone line to answer several different telephone numbers. This feature is often used by answering services who answer telephones for many different clients and need to know which number someone is calling in on to properly answer the phone.

1 Select (fax) > (Menu) > Fax Setup > Receiving > DRPD Mode

> Waiting Ring on the control panel.

2 Call your fax number from another telephone.

3 When your machine begins to ring, do not answer the call. The machine requires several rings to learn the pattern.

When the machine completes learning, the display shows Completed

DRPD Setup. If the DRPD setup fails, Error DRPD Ring appears.

4 Press OK when DRPD appears and start over from step 2.

• DRPD must be set up again if you re-assign your fax number, or connect the machine to another telephone line.

• After DRPD has been set up, call your fax number again to verify that the machine answers with a fax tone. Then have a call placed to a different number assigned to that same line to be sure the call is forwarded to the extension telephone or answering machine plugged into the EXT socket.

4. Special Features 227

Fax features

38

Receiving in secure receiving mode

1 Select (fax) > (Menu) > Fax Feature > Secure Receive > Print on the control panel.

2 Enter a four-digit password and press OK.

3 The machine prints all of the faxes stored in memory.

39

Printing faxes on both sides of the paper

This feature may not be available depending on model or optional goods

(see "Features" on page 7).

You may need to prevent your received faxes from being accessed by unauthorized people. Turn on secure receiving mode, then all incoming faxes go into memory. You can print the incoming faxes with entering the password.

To use the secure receiving mode, activate the menu from

(Menu) > Fax Feature > Secure Receive on the control panel.

(fax) >

• Some menus may not appear on the display depending on options or models. If so, it is not applicable to your machine.

• This feature may not be available depending on model or optional goods

(see "Features" on page 7).

1 Place a single document face down on the document glass, or load the documents face up into the document feeder.

2 Press (fax) > (Menu) > Fax Setup > Receiving > Duplex Print on the control panel.

Off: Prints in Normal mode.

Long Edge: Prints pages to be read like a book.

Printing received faxes

Short Edge: Prints pages to be read by flipping like a note pad.

2

5

3

4. Special Features 228

Fax features

3 Press OK.

4 Press

40

Receiving faxes in memory

Since your machine is a multi-tasking device, it can receive faxes while you are making copies or printing. If you receive a fax while you are copying or printing, your machine stores incoming faxes in its memory. Then, as soon as you finish copying or printing, the machine automatically prints the fax.

If fax is received and being printed, other copy and print jobs cannot be processed at the same time.

41

Printing sent fax report automatically

You can set the machine to print a report with detailed information about the previous 50 communication operations, including time and dates.

1 Press (fax) > (Menu) > Fax Setup > Auto Report > On on the control panel.

2 Press

4. Special Features 229

5. Useful Management

Tools

This chapter introduces management tools provided to help you make full use of your machine.

• Accessing management tools

• Using Firmware update utility

• Using Dell Supplies Ordering Utility

• Using Embedded Web Service

• Using Dell Printer Manager

• Using Dell Printer Status

• Using Dell Printer Experience

• Using the Linux Unified Driver Configurator

231

232

233

234

236

239

241

246

Accessing management tools

Dell provides a variety of management tools for Dell printers.

1 Make sure that the machine is connected to your computer and powered on.

2 From the Start menu, select Programs or All Programs.

• For Windows 8, from the Charms, select Search > Apps.

3 Find Dell Printers.

4 Under Dell Printers, you can see installed management tools.

5 Click the management tool you want to use.

• After installing the driver, for some management tools, you can access them directly from the Start screen by clicking on the corresponding tile.

• For Windows 8, after installing the driver, for some management tools, you can access them directly from the Start screen by clicking on the corresponding tile.

5. Useful Management Tools 231

Using Firmware update utility

Firmware Update Utility allows you to maintain your machine by upgrading firmware.

1 From the Start menu, select Programs or All Programs > Dell > Dell Printers > your printer driver name > Firmware Update Utility.

2 Download the latest firmware. Click http://www.dell.com/support.

3 If your printer is connected with an USB cable, click USB Connected Printer or Network Connected Printer.

4 Click Browse and select the downloaded firmware file.

5 Click Update Firmware.

5. Useful Management Tools 232

Using Dell Supplies Ordering Utility

2 The Dell Supplies Ordering Utility window opens.

To order replacement toner cartridges or supplies from Dell:

Availabe for Windows or Mac OS users only.

1 Double-click the Dell Supplies Ordering Utility icon on your desktop.

OR

From the Start menu, select Programs or All Programs >Dell > Dell

Printers > your printer driver name > Dell Supplies Ordering Utility.

For Mac,

Open the Applications folder > Dell folder > Dell Supplies Ordering

Utility.

5. Useful Management Tools 233

Using Embedded Web Service

• Internet Explorer 6.0 or higher is the minimum requirement for

Embedded Web Service .

• Embedded Web Service explanation in this user’s guide may differ from your machine depending on its options or models.

• Network model only (see "Software" on page 7).

1 Click Login on the upper right of the Embedded Web Service website.

2 Type in the ID and Password then click Login.

ID: admin

• Password: dell00000

1

Accessing Embedded Web Service

2

Embedded Web Service overview

1 Access a web browser, such as Internet Explorer, from Windows.

Enter the machine IP address of your printer (http://xxx.xxx.xxx.xxx) in the address field and press the Enter key or click Go.

2 Your machine’s embedded website opens.

Some tabs may not appear depending on your model.

Logging into Embedded Web Service

Before configuring options in Embedded Web Service, you need to log-in as an administrator. You can still use Embedded Web Service without logging in but you won’t have access to Settings tab and Security tab.

Information tab

This tab gives you general information about your machine. You can check things, such as remaining amount of toner. You can also print reports, such as an error report.

Active Alerts: Shows the alerts that have occurred in the machine and their severity.

Supplies: Shows how many pages are printed and amount of toner left in the cartridge.

5. Useful Management Tools 234

Using Embedded Web Service

Usage Counters: Shows the usage count by print types: simplex and duplex.

Current Settings: Shows the machine’s and network’s information.

Print information: Prints reports such as system related reports, e-mail address, and font reports.

Settings tab

This tab allows you to set configurations provided by your machine and network. You need to log-in as an administrator to view this tab.

Machine Settings tab: Sets options provided by your machine.

Network Settings tab: Shows options for the network environment. Sets options such as TCP/IP and network protocols.

Maintenance tab

This tab allows you to maintain your machine by upgrading firmware and setting contact information for sending emails. You can also connect to Dell website or download drivers by selecting the Link menu.

Firmware Upgrade: Upgrade your machine’s firmware.

Contact Information: Shows the contact information.

Link: Shows links to useful sites where you can download or check information.

Security tab

This tab allows you to set system and network security information. You need to log-in as an administrator to view this tab.

System Security: Sets the system administrator’s information and also enables or disables machine features.

Network Security: IPv4/IPv6 filtering.

User Access Control: Classifies users into several groups according to each user’s role. Each user’s authorization, authentication and accounting will be controlled by the group’s role definition.

5. Useful Management Tools 235

Using Dell Printer Manager

• Available for Windows and Mac OS users only (see "Software" on page 7).

• For Windows, Internet Explorer 6.0 or higher is the minimum requirement for Dell Printer Manager .

Dell Printer Manager is an application that combines Dell machine settings into one location. Dell Printer Manager combines device settings as well as printing environments, settings/actions and launching. All of these features provide a gateway to conveniently use your Dell machine. Dell Printer Manager provides two different user interfaces for the user to choose from: the basic user interface and the advanced user interface. Switching between the two interfaces is easy: just click a button.

3

Understanding Dell Printer Manager

To open the program:

For Windows,

Select Start > Programs or All Programs > Dell > Dell Printers > Dell Printer

Manager > Dell Printer Manager.

For Mac,

Open the Applications folder > Dell folder > Dell Printer Manager.

The Dell Printer Manager interface is comprised of various basic sections as described in the table that follows:

The screenshot may differ depending on operating system you are using.

1

Printer list The Printer List displays printers installed on your computer and network printers added by network discovery (Windows only).

5. Useful Management Tools 236

Using Dell Printer Manager

2

3

4

Printer information

Application information

Quick links

This area gives you general information about your machine. You can check information, such as the machine’s model name, IP address (or Port name), and machine status.

You can view the online User’s Guide.

Includes links for changing to the advanced settings, preference, help, and about.

The button is used to change the user interface to the advanced settings user interface

(see "Advanced settings user interface overview" on page 238).

Displays Quick links to machine specific functions. This section also includes links to applications in the advanced settings.

If you connect your machine to a network, the

Embedded Web Service icon is enabled.

5

Contents area Displays information about the selected machine, remaining toner level, and paper. The information will vary based on the machine selected. Some machines do not have this feature.

6

Order supplies Click on the Order button from the supply ordering window. You can order replacement toner cartridge(s) from online.

Select the Help menu or click the any option you want to know about.

button from the window and click on

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Using Dell Printer Manager

4

Advanced settings user interface overview

The advanced user interface is intended to be used by the person responsible for managing the network and machines.

Some menus may not appear in the display depending on options or models. If so, it is not applicable to your machine.

Device Settings

You can configure various machine settings such as machine setup, paper, layout, emulation, network, and print information.

Fax to PC Settings

This menu includes settings related to the basic fax functionality of the selected device.

Disable: If Disable is On, incoming faxes will not be received on this device.

Enable Fax Receiving from Device: Enables faxing on the device and allow more options to be set.

Alert Settings (Windows only)

This menu includes settings related to error alerting.

Printer Alert: Provides settings related to when alerts will be received.

Email Alert: Provides options relating to receiving alerts via email.

Alert History: Provides a history of device and toner related alerts.

Scan to PC Settings

This menu includes settings to create or delete scan to PC profiles.

Scan Activation: Determines whether or not scanning is enabled on the device.

Profile: Displays the scanning profiles saved on the selected device.

Basic tab: Contains settings related general scan and device settings.

Image tab: Contains settings related to image altering.

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Using Dell Printer Status

The Dell Printer Status is a program that monitors and informs you of the machine status.

• The Dell Printer Status window and its contents shown in this user’s guide may differ depending on the machine or operating system in use.

• Check the operating system(s) that are compatible with your machine

(see "Specifications" on page 99).

• Available for Windows OS users only (see "Software" on page 7).

5

Dell Printer Status overview

If an error occurs while operating, you can check the error from the Dell Printer

Status. Dell Printer Status is installed automatically when you install the machine software.

You can also launch Dell Printer Status manually. Go to the Printing

Preferences, click the Basic tab > Printer Status button.

These icons appear on the Windows task bar:

Icon Mean

Normal

Warning

Error

Description

The machine is in ready mode and experiencing no errors or warnings.

The machine is in a state where an error might occur in the future. For example, it might be in toner low status, which may lead to toner empty status.

The machine has at least one error.

1

Toner Level You can view the level of toner remaining in each toner cartridge. The machine and the number of toner cartridge(s) shown in the above window may differ depending on the machine in use. Some machines do not have this feature.

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Using Dell Printer Status

2 Option

3

Order Supplies

4 User’s Guide

5 Close

You can set printing job alert related settings.

You can order replacement toner cartridge(s) from online.

You can view the online User’s Guide.

Close the window.

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Using Dell Printer Experience

Dell Printer Experience is a Dell application that combines Dell machine settings and machine management into one location. You can set device settings, order supplies, open troubleshooting guides, visit Dell’s web site, and check connected machine information. This application will be automatically downloaded from the Windows Store if the machine is connected to a computer with an Internet connection.

The screenshot may differ depending on the model you are using.

6

Understanding the Dell Printer Experience

To open the application,

From the Start screen, select the Dell Printer Experience ( ) tile.

The Dell Printer Experience interface comprises various useful features as described in the following table:

1

Printer

Information

This area gives you general information about your machine. You can check information, such as the machine’s status, location, IP address, and remaining toner level.

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Using Dell Printer Experience

2 User Guide You can view the online User’s Guide. You need to be connected to the Internet to use this feature.

This button opens the Troubleshooting Guide when an error occurs. You can directly open the troubleshooting section in the user’s guide.

3

Order Supplies Click on this button to order replacement toner cartridges online. You need to be connected to the

Internet to use this feature.

4

Visit Dell

5

Device List &

Latest Scanned

Image

Links to Dell printer website. You need to be connected to the Internet to use this feature.

The scan list displays devices that supports Dell Printer

Experience. Under the device, you can see the latest scanned images. Your machine needs to be connected to a network to scan from here. This section is for the users with multi-functional printers.

7

Printing from Windows 8

This section explains common printing tasks from the Start screen.

Basic printing

1 Open the document to print.

2 From the Charms, select Devices.

3 Select your printer from the list

4 Select the printer settings, such as the number of copies and orientation.

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Using Dell Printer Experience

5 Click the Print button to start the print job.

Cancelling a print job

If the printing job is waiting in the print queue or print spooler, cancel the job as follows:

• You can access this window by simply double-clicking the machine icon

( ) in the Windows task bar.

• You can also cancel the current job by pressing (Cancel or Stop/Clear) button on the control panel.

Opening more settings

The screen may appear somewhat different depending on the model or options.

You can set up more printing parameters.

1 Open the document you want to print.

2 From the Charms, select Devices.

3 Select your printer from the list

4 Click More settings.

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Using Dell Printer Experience

Basic tab Advanced tab

Basic

This option allows you to choose the basic printing settings such as copies, orientation, and document type.

Eco settings

This option allows you to choose multiple pages per side to save media.

Paper settings

This option allows you to set the basic paper handling specifications.

Layout settings

This option allows you to set the various ways to layout your documents.

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Using Dell Printer Experience

8

Scanning from Windows 8

This section is for the users with multi-functional printers.

Scanning with your machine lets you turn pictures and text into digital files that can be stored on your computer.

7 Click Scan ( )and save the image.

• When you place the originals in the ADF (or DADF), Prescan ( not available.

• You can skip step 5, if the Prescan option is selected.

Scanning from Dell Printer Experience

The most frequently used printing menus are displayed for quick scanning.

1 Place a single document face down on the document glass, or load the documents face up into the document feeder.

2 Click the Dell Printer Experience tile on the Start screen.

3 Click Scan ( ).

4 Set up the scanning parameters such as image type, document size, and resolution.

5 Click Prescan ( )to check the image.

6 Adjust the prescanned image with scanning operation functions such as rotate and mirror.

) is

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Using the Linux Unified Driver Configurator

The Unified Driver Configurator is a tool primarily intended for configuring machine devices. You need to install Unified Linux Driver to use Unified Driver

Configurator (see "Installation for Linux" on page 131).

After the driver is installed on your Linux system, the Unified Driver Configurator icon will automatically be created on your desktop.

9

Opening Unified Driver Configurator

1 Double-click the Unified Driver Configurator on the desktop.

You can also click the Startup Menu icon and select Dell Unified Driver

> Unified Driver Configurator.

2 Click each button on the left to switch to the corresponding configuration window.

1 Printer Configuration

2 Port Configuration

To use the on screen help, the Help or button from the window.

3 After changing the configurations, click Exit to close the Unified Driver

Configurator.

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Using the Linux Unified Driver Configurator

10

Printers configuration

Printers configuration has the two tabs: Printers and Classes.

Printers tab

View the current system’s printer configuration by clicking on the machine icon button on the left side of the Unified Driver Configurator window.

1 Switches to Printers configuration.

2 Shows all of the installed machines.

3 Shows the status, model name, and URI of your machine.

The printer control buttons are, as follows:

Refresh: Renews the available machines list.

Add Printer: Allows you to add a new machines.

Remove Printer: Removes the selected machine.

Set as Default: Sets the current selected machine as a default machine.

Stop/Start: Stops/starts the machine.

Test: Allows you to print a test page to ensure the machine is working properly.

Properties: Allows you to view and change the printer’s properties.

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Using the Linux Unified Driver Configurator

Classes tab

The Classes tab shows a list of available machine classes.

11

Ports configuration

In this window, you can view the list of available ports, check the status of each port and release a port that is stalled in a busy state when its owner has terminated the job for any reason.

1 Shows all of the machine classes.

2 Shows the status of the class and the number of machines in the class.

Refresh: Renews the classes list.

Add Class: Allows you to add a new machine class.

Remove Class: Removes the selected machine class.

1 Switches to Ports configuration.

2 Shows all of the available ports.

3 Shows the port type, device connected to the port, and status.

Refresh: Renews the available ports list.

Release port: Releases the selected port.

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6. Troubleshooting

This chapter gives helpful information for what to do if you encounter an error.

• Paper feeding problems

• Power and cable connecting problems

• Printing problems

• Printing quality problems

• Copying problems

• Scanning problems

• Faxing problems

• Operating system problems

250

251

252

256

264

265

266

268

Paper feeding problems

Condition

Paper jams during printing.

Paper sticks together.

Multiple sheets of paper do not feed.

Paper does not feed into the machine.

Suggested solutions

Clear the paper jam.

• Check the maximum paper capacity of the tray.

• Make sure that you are using the correct type of paper.

• Remove paper from the tray and flex or fan the paper.

• Humid conditions may cause some paper to stick together.

Different types of paper may be stacked in the tray. Load paper of only one type, size, and weight.

• Remove any obstructions from inside the machine.

• Paper has not been loaded correctly. Remove paper from the tray and reload it correctly.

• There is too much paper in the tray. Remove excess paper from the tray.

• The paper is too thick. Use only paper that meets the specifications required by the machine.

The paper keeps jamming.

• There is too much paper in the tray. Remove excess paper from the tray. If you are printing on special materials, use the manual feeding in tray.

• An incorrect type of paper is being used. Use only paper that meets the specifications required by the machine.

• There may be debris inside the machine. Open the front cover and remove any debris.

Transparencies stick together in the paper exit.

Use only transparencies specifically designed for laser printers. Remove each transparency as it exits from the machine.

Envelopes skew or fail to feed correctly.

Ensure that the paper guides are against both sides of the envelopes.

6. Troubleshooting 250

Power and cable connecting problems

Condition

The machine is not receiving power, or the connection cable between the computer and the machine is not connected properly.

Suggested solutions

• Connect the machine to the electricity supply first. If the machine has a (Power) button on the control, press it.

• Disconnect the machine’s cable and reconnect it.

6. Troubleshooting 251

Printing problems

Condition

The machine does not print.

Possible cause

The machine is not receiving power.

Suggested solutions

Connect the machine to the electricity supply first. If the machine has a button on the control, press it.

Select your machine as your default machine in Windows.

(Power)

The machine is not selected as the default machine.

Check the machine for the following:

• The cover is not closed. Close the cover.

• Paper is jammed. Clear the paper jam (see "Clearing paper jams" on page 87).

• No paper is loaded. Load paper (see "Loading paper in the tray" on page 37).

• The toner cartridge is not installed. Install the toner cartridge (see "Replacing the toner cartridge" on page 72).

• Make sure the protect cover and sheets are removed from the toner cartridge (see "Replacing the toner cartridge" on page 72).

If a system error occurs, contact your service representative.

The connection cable between the computer and the machine is not connected properly.

Disconnect the machine cable and reconnect it (see "Rear view" on page 18).

The connection cable between the computer and the machine is defective.

If possible, attach the cable to another computer that is working properly and print a job.

You can also try using a different machine cable.

The port setting is incorrect.

Check the Windows printer settings to make sure that the print job is sent to the correct port. If the computer has more than one port, make sure that the machine is attached to the correct one.

6. Troubleshooting 252

Printing problems

The machine does not print.

Condition Possible cause

The machine may be configured incorrectly.

The printer driver may be incorrectly installed.

Suggested solutions

Check the Printing Preferences to ensure that all of the print settings are correct.

Uninstall and reinstall the machine’s driver.

The machine is malfunctioning.

Check the display message on the control panel to see if the machine is indicating a system error. Contact a service representative.

The document size is so big that the hard disk space of the computer is insufficient to access the print job.

Get more hard disk space and print the document again.

The output tray is full.

The machine selects print materials from the wrong paper source.

The paper option that was selected in the

Printing Preferences may be incorrect.

The job may be very complex.

Once the paper is removed from the output tray, the machine resumes printing.

For many software applications, the paper source selection is found under the Paper tab

within the Printing Preferences (see "Opening printing preferences" on page 51).

Select the correct paper source. See the printer driver help screen (see "Using help" on page 53).

Reduce the complexity of the page or try adjusting the print quality settings.

A print job is extremely slow.

Half the page is blank.

The page orientation setting may be incorrect.

Change the page orientation in your application (see "Opening printing preferences" on

page 51). See the printer driver help screen (see "Using help" on page 53).

The paper size and the paper size settings do not match.

Ensure that the paper size in the printer driver settings matches the paper in the tray.Or, ensure that the paper size in the printer driver settings matches the paper selection in

the software application settings you use (see "Opening printing preferences" on page

51).

6. Troubleshooting 253

Printing problems

Condition

The machine prints, but the text is wrong, garbled, or incomplete.

Possible cause

The machine cable is loose or defective.

Pages print, but they are blank.

The wrong printer driver was selected.

The software application is malfunctioning.

The operating system is malfunctioning.

Try printing a job from another application.

Exit Windows and reboot the computer. Turn the machine off and back on again.

The toner cartridge is defective or out of toner.

Redistribute the toner, if necessary. If necessary, replace the toner cartridge.

• See "Redistributing toner" on page 71.

• See "Replacing the toner cartridge" on page 72.

The file may have blank pages.

Check the file to ensure that it does not contain blank pages.

Contact a service representative.

The machine does not print PDF files correctly.

Some parts of graphics, text, or illustrations are missing.

Some parts, such as the controller or the board, may be defective.

Incompatibility between the PDF file and the

Acrobat products.

Suggested solutions

Disconnect the machine cable and reconnect. Try a print job that you have already printed successfully. If possible, attach the cable and the machine to another computer that you know works and try a print job. Finally, try a new machine cable.

Check the application’s printer selection menu to ensure that your machine is selected.

Printing the PDF file as an image may enable the file to print. Turn on Print As Image from the Acrobat printing options.

It will take longer to print when you print a PDF file as an image.

The print quality of photos is not good.

Images are not clear.

The resolution of the photo is very low. Reduce the photo size. If you increase the photo size in the software application, the resolution will be reduced.

6. Troubleshooting 254

Printing problems

Condition Possible cause Suggested solutions

Before printing, the machine emits vapor near the output tray.

Using damp paper can cause vapor during printing.

This is not a problem. Just keep printing.

The machine does not print special-sized paper, such as billing paper.

Paper size and paper size setting do not match.

Set the correct paper size in the Custom in Paper tab in Printing Preferences (see

"Opening printing preferences" on page 51).

The printed billing paper is curled.

The paper type setting does not match.

Change the printer option and try again. Go to Printing Preferences, click Paper tab,

and set type to Thick (see "Opening printing preferences" on page 51).

Machine information is not displayed when you click the device in the Devices

and Printers.

The error related toast message pops up.

Check the Printer properties. Click the Ports tab.

(Control Panel > Devices and Printers > Rightclick on your printer icon and select Printer

properties)

If the port is set to File or LPT, uncheck them and select TCP/IP, USB, or WSD.

Machine information is not displayed when you click the device in the Devices and

Printers.

The error related toast message pops up.

6. Troubleshooting 255

Printing quality problems

If the inside of the machine is dirty or paper has been loaded improperly, there might be a reduction in print quality. See the table below to clear the problem.

Condition

Light or faded print

Suggested solutions

• If a vertical white streak or faded area appears on the page, the toner supply is low. Install a new toner cartridge (see "Replacing the toner cartridge" on page 72).

• The paper may not meet paper specifications; for example, the paper may be too moist or rough.

• If the entire page is light, the print resolution setting is too low or the toner save mode is on. Adjust the print resolution and turn the toner save mode off. See the help screen of the printer driver.

• A combination of faded or smeared defects may indicate that the toner cartridge needs cleaning. Clean the inside of your machine

(see "Cleaning the machine" on page 75).

• The surface of the LSU part inside the machine may be dirty. Clean the inside of your machine (see "Cleaning the machine" on page

75). If these steps do not correct the problem, contact a service representative.

The top half of the paper is printed lighter than the rest of the paper

The toner might not adhere properly to this type of paper.

• Change the printer option and try again. Go to Printing Preferences, click the Paper tab, and set the paper type to Recycled (see

"Opening printing preferences" on page 51).

6. Troubleshooting 256

Printing quality problems

Condition

Toner specks

Suggested solutions

• The paper may not meet specifications; for example, the paper may be too moist or rough.

• The transfer roller may be dirty. Clean the inside of your machine (see "Cleaning the machine" on page 75).

• The paper path may need cleaning. Contact a service representative (see "Cleaning the machine" on page 75).

Dropouts

A a B b C

A a B b C

A a B b C

A a B b C

A a B b C

White Spots

If faded areas, generally rounded, occur randomly on the page:

• A single sheet of paper may be defective. Try reprinting the job.

• The moisture content of the paper is uneven or the paper has moist spots on its surface. Try a different brand of paper.

• The paper lot is bad. The manufacturing processes can cause some areas to reject toner. Try a different kind or brand of paper.

• Change the printer option and try again. Go to Printing Preferences, click the Paper tab, and set type to Thick (see "Opening printing preferences" on page 51).

If these steps do not correct the problem, contact a service representative.

If white spots appear on the page:

• The paper is too rough and a lot of dirt from paper falls to the inner components within the machine, so the transfer roller may be

dirty. Clean the inside of your machine (see "Cleaning the machine" on page 75).

• The paper path may need cleaning. Clean the inside of your machine (see "Cleaning the machine" on page 75).

If these steps do not correct the problem, contact a service representative.

6. Troubleshooting 257

Printing quality problems

Condition

Vertical lines

Black or color background

Toner smear

Suggested solutions

If black vertical streaks appear on the page:

• The surface (drum part) of the toner cartridge inside the machine has probably been scratched. Remove the toner cartridge and

install a new one (see "Replacing the toner cartridge" on page 72).

If white vertical streaks appear on the page:

• The surface of the LSU part inside the machine may be dirty. Clean the inside of your machine (see "Cleaning the machine" on page

75). If these steps do not correct the problem, contact a service representative.

If the amount of background shading becomes unacceptable:

• Change to a lighter weight paper.

• Check the environmental conditions: very dry conditions or a high level of humidity (higher than 80% RH) can increase the amount of background shading.

• Remove the old toner cartridge and install a new one (see "Replacing the toner cartridge" on page 72).

• Thoroughly redistribute the toner (see "Redistributing toner" on page 71).

• Clean the inside of the machine (see "Cleaning the machine" on page 75).

• Check the paper type and quality.

• Remove the toner cartridge and install a new one (see "Replacing the toner cartridge" on page 72).

6. Troubleshooting 258

Printing quality problems

Condition

Vertical repetitive defects

Suggested solutions

If marks repeatedly appear on the printed side of the page at even intervals:

• The toner cartridge may be damaged. If you still have the same problem, remove the toner cartridge and, install a new one (see

"Replacing the toner cartridge" on page 72).

• Parts of the machine may have toner on them. If the defects occur on the back of the page, the problem will likely correct itself after a few more pages.

• The fusing assembly may be damaged. Contact a service representative.

Background scatter

A

Background scatter results from bits of toner randomly distributed on the printed page.

• The paper may be too damp. Try printing with a different batch of paper. Do not open packages of paper until necessary so that the paper does not absorb too much moisture.

• If background scatter occurs on an envelope, change the printing layout to avoid printing over areas that have overlapping seams on the reverse side. Printing on seams can cause problems.

Or select Thick from the Printing Preferences window (see "Opening printing preferences" on page 51).

• If background scatter covers the entire surface area of a printed page, adjust the print resolution through your software application

or in Printing Preferences (see "Opening printing preferences" on page 51). Ensure the correct paper type is selected. For example:

If Thicker Paper is selected, but Plain Paper actually used, an overcharging can occur causing this copy quality problem.

• If you are using a new toner cartridge, redistribute the toner first (see "Redistributing toner" on page 71).

Toner particles are around bold characters or pictures

The toner might not adhere properly to this type of paper.

• Change the printer option and try again. Go to Printing Preferences, click the Paper tab, and set the paper type to Recycled (see

"Opening printing preferences" on page 51).

• Ensure the correct paper type is selected. For example: If Thicker Paper is selected, but Plain Paper actually used, an overcharging can occur causing this copy quality problem.

6. Troubleshooting 259

Printing quality problems

Condition

Misformed characters

Suggested solutions

• If characters are improperly formed and producing hollow images, the paper stock may be too slick. Try different paper.

Page skew

A a B b C

A a B b C

A a B b C

A a B b C

A a B b C c c

Curl or wave

• Ensure that the paper is loaded properly.

• Check the paper type and quality.

• Ensure that the guides are not too tight or too loose against the paper stack.

• Ensure that the paper is loaded properly.

• Check the paper type and quality. Both high temperature and humidity can cause paper curl.

• Turn the stack of paper over in the tray. Also try rotating the paper 180° in the tray.

6. Troubleshooting 260

Printing quality problems

Condition

Wrinkles or creases

Suggested solutions

• Ensure that the paper is loaded properly.

• Check the paper type and quality.

• Turn the stack of paper over in the tray. Also try rotating the paper 180° in the tray.

Back of printouts are dirty

• Check for leaking toner. Clean the inside of the machine (see "Cleaning the machine" on page 75).

Solid color or black pages

A

• The toner cartridge may not be installed properly. Remove the cartridge and reinsert it.

• The toner cartridge may be defective. Remove the toner cartridge and install a new one (see "Replacing the toner cartridge" on page 72).

• The machine may require repairing. Contact a service representative.

6. Troubleshooting 261

Printing quality problems

Condition

Loose toner

Suggested solutions

• Clean the inside of the machine (see "Cleaning the machine" on page 75).

• Check the paper type and quality.

• Remove the toner cartridge and then, install a new one (see "Replacing the toner cartridge" on page 72).

If the problem persists, the machine may require repair. Contact a service representative.

Character voids

A

Horizontal stripes

Character voids are white areas within parts of characters that should be solid black:

• If you are using transparencies, try another type of transparency. Because of the composition of transparencies, some character voids are normal.

• You may be printing on the wrong surface of the paper. Remove the paper and turn it around.

• The paper may not meet paper specifications.

If horizontally aligned black streaks or smears appear:

• The toner cartridge may be installed improperly. Remove the cartridge and reinsert it.

• The toner cartridge may be defective. Remove the toner cartridge and install a new one (see "Replacing the toner cartridge" on page 72).

If the problem persists, the machine may require repairing. Contact a service representative.

6. Troubleshooting 262

Printing quality problems

Condition

Curl

Suggested solutions

If the printed paper is curled or paper does not feed into the machine:

• Turn the stack of paper over in the tray. Also try rotating the paper 180° in the tray.

• Change the printer’s paper option and try again. Go to Printing Preferences, click the Paper tab, and set type to Thin (see

"Opening printing preferences" on page 51).

• An unknown image repetitively appears on a few sheets

• Loose toner

• Light print or contamination occurs

Your machine is probably being used at an altitude of 1,000 m (3,281 ft) or above.The high altitude may affect the print quality, such

as loose toner or light imaging. Change the altitude setting for your machine (see "Altitude adjustment" on page 196).

6. Troubleshooting 263

Copying problems

Condition

If the defect still appears after cleaning the machine.

Suggested solutions

Copies are too light or too dark. Adjust the darkness in copy feature to lighten or darken the backgrounds of copies (see "Changing the settings for each copy" on page

55).

set the Copy Feature > Adjust Background > Auto. (see "Menu overview" on page 28).

Smears, lines, marks, or spots appear on copies.

Copy image is skewed.

• If the defects are on the original, adjust darkness in copy feature to lighten the background of your copies.

• If there are no defects on the original, clean the scan unit (see "Cleaning the scan unit" on page 79).

• Ensure that the original is aligned with the registration guide.

• The transfer roller may be dirty. Clean the inside of your machine (see "Cleaning the machine" on page 75).

Blank copies print out.

Ensure that the original is face down on the scanner glass or face up in the document feeder.

If these steps do not correct the problem, contact a service representative.

Image rubs off the copy easily.

• Replace the paper in the tray with paper from a new package.

• In high humidity areas, do not leave paper in the machine for extended periods of time.

Frequent copy paper jams occur.

• Fan the paper, then turn it over in the tray. Replace the paper in the tray with a fresh supply. Check/adjust the paper guides, if necessary.

• Ensure that the paper is the proper type and weight (see "Print media specifications" on page 101).

• Check for copy paper or pieces of copy paper remaining in the machine after a paper jam has been cleared.

Toner cartridge produces fewer copies than expected before running out of toner.

• Your originals may contain pictures, solids, or heavy lines. For example, your originals may be forms, newsletters, books, or other documents that use more toner.

• The scanner lid may be left open while copies are being made.

• Turn the machine off and back on.

6. Troubleshooting 264

Scanning problems

Condition Suggested solutions

The scanner does not work.

The unit scans very slowly.

• Make sure that you place the original to be scanned face down on the scanner glass, or face up in the document feeder (see

"Loading originals" on page 46).

• There may not be enough available memory to hold the document you want to scan. Try the Prescan function to see if that works.

Try lowering the scan resolution rate.

• Check that the machine printer cable is connected properly.

• Make sure that the machine printer cable is not defective. Switch the printer cable with a known good cable. If necessary, replace the printer cable.

• Check if the machine is printing received data. If so, scan the document after the received data has been printed.

• Graphics are scanned more slowly than text.

• Communication speed slows in scan mode because of the large amount of memory required to analyze and reproduce the scanned image. Set your computer to the ECP printer mode through BIOS setting. It will help to increase the speed. For details about how to set BIOS, refer to your computer user’s guide.

Message appears on your computer screen:

• Device can’t be set to the H/W mode you want.

• Port is being used by another program.

• Port is disabled.

• Scanner is busy receiving or printing data. When the current job is completed, try again.

• Invalid handle.

• Scanning has failed.

• There may be a copying or printing job in progress. Try your job again when that job is finished.

• The selected port is currently being used. Restart your computer and try again.

• The machine printer cable may be improperly connected or the power may be off.

• The scanner driver is not installed or the operating environment is not set up properly.

• Ensure that the machine is properly connected and the power is on, then restart your computer.

• The USB cable may be improperly connected or the power may be off.

6. Troubleshooting 265

Faxing problems

Condition

The machine is not working, there is no display, or the buttons are not working.

No dial tone.

The incoming fax has blank spaces or is of poor-quality.

Suggested solutions

• Unplug the power cord and plug it in again.

• Ensure that there is power being supplied to the electrical outlet.

• Ensure that the power is turned on.

• Check that the phone line is properly connected (see "Rear view" on page 18).

• Check that the phone socket on the wall is working by plugging in another phone.

The numbers stored in memory do not dial correctly.

Make sure that the numbers are stored in memory correctly. To check that, print an address book list.

The original does not feed into the machine.

• Make sure that the paper is not wrinkled and you are inserting it in correctly. Check that the original is the right size, not too thick or thin.

• Make sure that the document feeder is firmly closed.

• The document feeder rubber pad may need to be replaced. Contact a service representative.

Faxes are not received automatically.

• The receiving mode should be set to fax (see "Changing the receive modes" on page 225).

• Make sure that there is paper in the tray (see "Print media specifications" on page 101).

• Check to see if the display shows any error message. If it does, clear the problem.

The machine does not send.

• Make sure that the original is loaded in the document feeder or on the scanner glass.

• Check the fax machine you are sending to, to see if it can receive your fax.

• The fax machine sending you the fax may be faulty.

• A noisy phone line can cause line errors.

• Check your machine by making a copy.

• A toner cartridge has almost reached its estimated cartridge life. Replace the toner cartridge (see "Replacing the toner cartridge" on page 72).

6. Troubleshooting 266

Faxing problems

Condition Suggested solutions

Some of the words on an incoming fax are stretched.

The fax machine sending the fax had a temporary document jam.

There are lines on the originals you sent.

Check your scan unit for marks and clean it (see "Cleaning the scan unit" on page 79).

The machine dials a number, but the connection with the other fax machine fails.

The other fax machine may be turned off, out of paper, or cannot answer incoming calls. Speak with the other machine operator and ask them to solve the problem on their side.

Faxes do not store in memory.

There may not be enough memory space to store the fax. If the display indicating the memory status shows, delete any faxes you no longer need from the memory, and then try to store the fax again. Call for service.

You may have chosen the wrong paper settings in the user option setting. Check the paper size and type again.

Blank areas appear at the bottom of each page or on other pages, with a small strip of text at the top.

6. Troubleshooting 267

Operating system problems

1

Common Windows problems

Condition

“File in Use” message appears during installation.

“General Protection Fault”,

“Exception OE”, “Spool 32”, or

“Illegal Operation” messages appear.

“Fail To Print”, “A printer timeout error occurred” message appear.

Suggested solutions

Exit all software applications. Remove all software from the startup group, then restart Windows. Reinstall the printer driver.

Close all other applications, reboot Windows and try printing again.

These messages may appear during printing. Just keep waiting until the machine finishes printing. If the message appears in ready mode or after printing has completed, check the connection and/or whether an error has occurred.

Refer to the Microsoft Windows User’s Guide that came with your computer for further information on Windows error messages.

6. Troubleshooting 268

Operating system problems

2

Common Mac problems

Condition Suggested solutions

The machine does not print PDF files correctly. Some parts of graphics, text, or illustrations are missing.

Printing the PDF file as an image may enable the file to print. Turn on Print As Image from the Acrobat printing options.

It will take longer to print when you print a PDF file as an image.

Some letters are not displayed normally during cover page printing.

Mac OS cannot create the font while printing the cover page. The English alphabet and numbers are displayed normally on the cover page.

When printing a document in Mac with

Acrobat Reader 6.0 or higher, colors print incorrectly.

Make sure that the resolution setting in your machine driver matches the one in Acrobat Reader.

Refer to the Mac User’s Guide that came with your computer for further information on Mac error messages.

6. Troubleshooting 269

Operating system problems

3

Common Linux problems

Condition

The machine does not print.

Suggested solutions

• Check if the printer driver is installed in your system. Open Unified Driver Configurator and switch to the Printers tab in the Printers

configuration window to look at the list of available machines. Make sure that your machine is displayed on the list. If not, open

Add new printer wizard to set up your device.

• Check if the machine is started. Open Printers configuration and select your machine from the printers list. Look at the description in the Selected printer pane. If its status contains Stopped, press the Start button. Normal operation of the machine should be restored. The “stopped” status might be activated when some problems in printing occur.

• Check if your application has special print options such as “-oraw”. If “-oraw” is specified in the command line parameter, then remove it to print properly. For Gimp front-end, select “print” -> “Setup printer” and edit the command line parameter in the command item.

Some color images come out all black.

This is a known bug in Ghostscript (until GNU Ghostscript version 7.05) when the base color space of the document is indexed color space and it is converted through CIE color space. Because Postscript uses CIE color space for Color Matching System, you should upgrade Ghostscript on your system to at least GNU Ghostscript version 7.06 or later. You can find recent Ghostscript versions at www.ghostscript.com.

Some color images come out in unexpected color.

This is a known bug in Ghostscript (until GNU Ghostscript version 7.xx) when the base color space of the document is indexed RGB color space and it is converted through CIE color space. Because Postscript uses CIE color space for Color Matching System, you should upgrade Ghostscript on your system to at least GNU Ghostscript version 8.xx or later. You can find recent Ghostscript versions at www.ghostscript.com.

The machine does not print whole pages, and output is printed on half the page.

It is a known problem that occurs when a color machine is used on version 8.51 or earlier of Ghostscript, 64-bit Linux OS, and has been reported to bugs.ghostscript.com as Ghostscript Bug 688252.The problem is solved in AFPL Ghostscript v. 8.52 or above. Download the latest version of AFPL Ghostscript from http://sourceforge.net/projects/ghostscript/ and install it to solve this problem.

6. Troubleshooting 270

Operating system problems

I cannot scan via Gimp Frontend.

Condition

“Cannot open port device file” error message appears when printing a document.

Avoid changing print job parameters (e.q., via LPR GUI) while a print job is in progress. Known versions of CUPS server break the print job whenever print options are changed and then try to restart the job from the beginning. Since Unified Linux Driver locks the port while printing, the abrupt termination of the driver keeps the port locked and unavailable for subsequent print jobs. If this situation occurs, try to release the port by selecting Release port in the Port configuration window.

The machine does not appear on the scanners list.

Suggested solutions

Check if Gimp Front-end has Xsane:Device dialog. on the Acquire menu. If not, you should install Xsane plug-in for Gimp on the your computer. You can find Xsane plug-in package for Gimp on Linux distribution CD or Gimp home page. For the detailed information, refer to the Help for Linux distribution CD or Gimp Front-end application.

If you wish to use another kind of scan application, refer to application’s Help.

The machine does not scan.

• Ensure your machine is attached to your computer, connected properly via the USB port, and is turned on.

• Ensure the scanner driver for your machine is installed in your system. Open Unified Linux Driver configurator, switch to Scanners configuration, then press Drivers. Make sure that driver with a name corresponding to your machine's name is listed in the window.

• Ensure the port is not busy. Since functional components of machine (printer and scanner) share the same I/O interface (port), the situation of simultaneous access of different user applications to the same port is possible. To avoid possible conflicts, only one of them at a time is allowed to gain control over the device. The other user will encounter “device busy” response. This usually happens when starting a scan procedure. An appropriate message box appears.

To identify the source of the problem, open the Ports configuration and select the port assigned to your scanner, port's symbol / dev/mfp0 corresponds to LP:0 designation displayed in the scanners’ options, /dev/mfp1 relates to LP:1, and so on. USB ports start at /dev/mfp4, so scanner on USB:0 relates to /dev/mfp4 respectively and so forth sequentially. In the Selected port pane, you can see if the port is occupied by another application. If this is the case, you should either wait for completion of the current job or press the Release port button, if you are sure that the present port application is not functioning properly.

• Ensure a document is loaded into the machine, ensure your machine is connected to the computer.

• If there is an I/O error while scanning.

Refer to the Linux User’s Guide that came with your computer for further information on Linux error messages.

6. Troubleshooting 271

Glossary

The following glossary helps you get familiar with the product by understanding the terminologies commonly used with printing as well as mentioned in this user’s guide.

802.11

802.11 is a set of standards for wireless local area network (WLAN) communication, developed by the IEEE LAN/MAN Standards Committee (IEEE

802).

802.11b/g/n

802.11b/g/n can share same hardware and use the 2.4 GHz band. 802.11b supports bandwidth up to 11 Mbps, 802.11n supports bandwidth up to 150

Mbps. 802.11b/g/n devices may occasionally suffer interference from microwave ovens, cordless telephones, and Bluetooth devices.

Access point

Access Point or Wireless Access Point (AP or WAP) is a device that connects wireless communication devices together on wireless local area networks

(WLAN), and acts as a central transmitter and receiver of WLAN radio signals.

ADF

An Automatic Document Feeder (ADF) is a scanning unit that will automatically feed an original sheet of paper so that the machine can scan some amount of the paper at once.

AppleTalk

AppleTalk is a proprietary suite of protocols developed by Apple, Inc for computer networking. It was included in the original Mac (1984) and is now deprecated by Apple in favor of TCP/IP networking.

BIT Depth

A computer graphics term describing the number of bits used to represent the color of a single pixel in a bitmapped image. Higher color depth gives a broader range of distinct colors. As the number of bits increases, the number of possible colors becomes impractically large for a color map. 1-bit color is commonly called as monochrome or black and white.

BMP

A bitmapped graphics format used internally by the Microsoft Windows graphics subsystem (GDI), and used commonly as a simple graphics file format on that platform.

Glossary 272

Glossary

BOOTP

Bootstrap Protocol. A network protocol used by a network client to obtain its IP address automatically. This is usually done in the bootstrap process of computers or operating systems running on them. The BOOTP servers assign the IP address from a pool of addresses to each client. BOOTP enables 'diskless workstation' computers to obtain an IP address prior to loading any advanced operating system.

Coverage

It is the printing term used for a toner usage measurement on printing. For example, 5% coverage means that an A4 sided paper has about 5% image or text on it. So, if the paper or original has complicated images or lots of text on it, the coverage will be higher and at the same time, a toner usage will be as much as the coverage.

CCD

Charge Coupled Device (CCD) is a hardware which enables the scan job. CCD

Locking mechanism is also used to hold the CCD module to prevent any damage when you move the machine.

CSV

Comma Separated Values (CSV). A type of file format, CSV is used to exchange data between disparate applications. The file format, as it is used in Microsoft

Excel, has become a de facto standard throughout the industry, even among non-Microsoft platforms.

Collation

Collation is a process of printing a multiple-copy job in sets. When collation is selected, the device prints an entire set before printing additional copies.

Control Panel

A control panel is a flat, typically vertical, area where control or monitoring instruments are displayed. They are typically found in front of the machine.

DADF

A Duplex Automatic Document Feeder (DADF) is a scanning unit that will automatically feed and turn over an original sheet of paper so that the machine can scan on both sides of the paper.

Default

The value or setting that is in effect when taking a printer out of its box state, reset, or initialized.

Glossary 273

Glossary

DHCP

A Dynamic Host Configuration Protocol (DHCP) is a client-server networking protocol. A DHCP server provides configuration parameters specific to the DHCP client host requesting, generally, information required by the client host to participate on an IP network. DHCP also provides a mechanism for allocation of

IP addresses to client hosts.

DPI

Dots Per Inch (DPI) is a measurement of resolution that is used for scanning and printing. Generally, higher DPI results in a higher resolution, more visible detail in the image, and a larger file size.

DIMM

Dual Inline Memory Module (DIMM), a small circuit board that holds memory.

DIMM stores all the data within the machine like printing data, received fax data.

DRPD

Distinctive Ring Pattern Detection. Distinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers.

DLNA

The Digital Living Network Alliance (DLNA) is a standard that allows devices on a home network to share information with each other across the network.

Duplex

A mechanism that will automatically turn over a sheet of paper so that the machine can print (or scan) on both sides of the paper. A printer equipped with a Duplex Unit can print on both sides of paper during one print cycle.

DNS

The Domain Name Server (DNS) is a system that stores information associated with domain names in a distributed database on networks, such as the Internet.

Dot Matrix Printer

A dot matrix printer refers to a type of computer printer with a print head that runs back and forth on the page and prints by impact, striking an ink-soaked cloth ribbon against the paper, much like a typewriter.

Duty Cycle

Duty cycle is the page quantity which does not affect printer performance for a month. Generally the printer has the lifespan limitation such as pages per year.

The lifespan means the average capacity of print-outs, usually within the warranty period. For example, if the duty cycle is 48,000 pages per month assuming 20 working days, a printer limits 2,400 pages a day.

Glossary 274

Glossary

ECM

Error Correction Mode (ECM) is an optional transmission mode built into Class 1 fax machines or fax modems. It automatically detects and corrects errors in the fax transmission process that are sometimes caused by telephone line noise.

EtherTalk

A suite of protocols developed by Apple Computer for computer networking. It was included in the original Mac (1984) and is now deprecated by Apple in favor of TCP/IP networking.

Emulation

Emulation is a technique of one machine obtaining the same results as another.

An emulator duplicates the functions of one system with a different system, so that the second system behaves like the first system. Emulation focuses on exact reproduction of external behavior, which is in contrast to simulation, which concerns an abstract model of the system being simulated, often considering its internal state.

FDI

Foreign Device Interface (FDI) is a card installed inside the machine to allow a third party device such as a coin operated device or a card reader. Those devices allow the pay-for-print service on your machine.

Ethernet

Ethernet is a frame-based computer networking technology for local area networks (LANs). It defines wiring and signaling for the physical layer, and frame formats and protocols for the media access control (MAC)/data link layer of the

OSI model. Ethernet is mostly standardized as IEEE 802.3. It has become the most widespread LAN technology in use during the 1990s to the present.

FTP

A File Transfer Protocol (FTP) is a commonly used protocol for exchanging files over any network that supports the TCP/IP protocol (such as the Internet or an intranet).

Fuser Unit

The part of a laser printer that fuses the toner onto the print media. It consists of a heat roller and a pressure roller. After toner is transferred onto the paper, the fuser unit applies heat and pressure to ensure that the toner stays on the paper permanently, which is why paper is warm when it comes out of a laser printer.

Glossary 275

Glossary

Gateway

A connection between computer networks, or between a computer network and a telephone line. It is very popular, as it is a computer or a network that allows access to another computer or network.

IEEE

The Institute of Electrical and Electronics Engineers (IEEE) is an international non-profit, professional organization for the advancement of technology related to electricity.

Grayscale

A shades of gray that represent light and dark portions of an image when color images are converted to grayscale; colors are represented by various shades of gray.

IEEE 1284

The 1284 parallel port standard was developed by the Institute of Electrical and

Electronics Engineers (IEEE). The term "1284-B" refers to a specific connector type on the end of the parallel cable that attaches to the peripheral (for example, a printer).

Halftone

An image type that simulates grayscale by varying the number of dots. Highly colored areas consist of a large number of dots, while lighter areas consist of a smaller number of dots.

Intranet

A private network that uses Internet Protocols, network connectivity, and possibly the public telecommunication system to securely share part of an organization's information or operations with its employees. Sometimes the term refers only to the most visible service, the internal website.

Mass storage device (HDD)

Mass storage device (HDD), commonly referred to as a hard drive or hard disk, is a non-volatile storage device which stores digitally-encoded data on rapidly rotating platters with magnetic surfaces.

IP address

An Internet Protocol (IP) address is a unique number that devices use in order to identify and communicate with each other on a network utilizing the Internet

Protocol standard.

Glossary 276

Glossary

IPM

The Images Per Minute (IPM) is a way of measuring the speed of a printer. An IPM rate indicates the number of single-sided sheets a printer can complete within one minute.

ITU-T

The International Telecommunication Union is an international organization established to standardize and regulate international radio and telecommunications. Its main tasks include standardization, allocation of the radio spectrum, and organizing interconnection arrangements between different countries to allow international phone calls. A -T out of ITU-T indicates telecommunication.

IPP

The Internet Printing Protocol (IPP) defines a standard protocol for printing as well as managing print jobs, media size, resolution, and so forth. IPP can be used locally or over the Internet to hundreds of printers, and also supports access control, authentication, and encryption, making it a much more capable and secure printing solution than older ones.

ITU-T No. 1 chart

Standardized test chart published by ITU-T for document facsimile transmissions.

IPX/SPX

IPX/SPX stands for Internet Packet Exchange/Sequenced Packet Exchange. It is a networking protocol used by the Novell NetWare operating systems. IPX and

SPX both provide connection services similar to TCP/IP, with the IPX protocol having similarities to IP, and SPX having similarities to TCP. IPX/SPX was primarily designed for local area networks (LANs), and is a very efficient protocol for this purpose (typically its performance exceeds that of TCP/IP on a LAN).

ISO

The International Organization for Standardization (ISO) is an international standard-setting body composed of representatives from national standards bodies. It produces world-wide industrial and commercial standards.

JBIG

Joint Bi-level Image Experts Group (JBIG) is an image compression standard with no loss of accuracy or quality, which was designed for compression of binary images, particularly for faxes, but can also be used on other images.

JPEG

Joint Photographic Experts Group (JPEG) is a most commonly used standard method of lossy compression for photographic images. It is the format used for storing and transmitting photographs on the World Wide Web.

Glossary 277

Glossary

LDAP

The Lightweight Directory Access Protocol (LDAP) is a networking protocol for querying and modifying directory services running over TCP/IP.

LED

A Light-Emitting Diode (LED) is a semiconductor device that indicates the status of a machine.

MH

Modified Huffman (MH) is a compression method for decreasing the amount of data that needs to be transmitted between the fax machines to transfer the image recommended by ITU-T T.4. MH is a codebook-based run-length encoding scheme optimized to efficiently compress white space. As most faxes consist mostly of white space, this minimizes the transmission time of most faxes.

MAC address

Media Access Control (MAC) address is a unique identifier associated with a network adapter. MAC address is a unique 48-bit identifier usually written as 12 hexadecimal characters grouped in pairs (e. g., 00-00-0c-34-11-4e). This address is usually hard-coded into a Network Interface Card (NIC) by its manufacturer, and used as an aid for routers trying to locate machines on large networks.

MMR

Modified Modified READ (MMR) is a compression method recommended by ITU-

T T.6.

Modem

A device that modulates a carrier signal to encode digital information, and also demodulates such a carrier signal to decode transmitted information.

MFP

Multi Function Peripheral (MFP) is an office machine that includes the following functionality in one physical body, so as to have a printer, a copier, a fax, a scanner and etc.

MR

Modified Read (MR) is a compression method recommended by ITU-T T.4. MR encodes the first scanned line using MH. The next line is compared to the first, the differences determined, and then the differences are encoded and transmitted.

Glossary 278

Glossary

NetWare

A network operating system developed by Novell, Inc. It initially used cooperative multitasking to run various services on a PC, and the network protocols were based on the archetypal Xerox XNS stack. Today NetWare supports TCP/IP as well as IPX/SPX.

OPC

Organic Photo Conductor (OPC) is a mechanism that makes a virtual image for print using a laser beam emitted from a laser printer, and it is usually green or rust colored and has a cylinder shape.

An imaging unit containing a drum slowly wears the drum surface by its usage in the printer, and it should be replaced appropriately since it gets worn from contact with the cartridge development brush, cleaning mechanism, and paper.

Originals

The first example of something, such as a document, photograph or text, etc, which is copied, reproduced or translated to produce others, but which is not itself copied or derived from something else.

OSI

Open Systems Interconnection (OSI) is a model developed by the International

Organization for Standardization (ISO) for communications. OSI offers a standard, modular approach to network design that divides the required set of complex functions into manageable, self-contained, functional layers. The layers are, from top to bottom, Application, Presentation, Session, Transport, Network,

Data Link and Physical.

PABX

A private automatic branch exchange (PABX) is an automatic telephone switching system within a private enterprise.

PCL

Printer Command Language (PCL) is a Page Description Language (PDL) developed by HP as a printer protocol and has become an industry standard.

Originally developed for early inkjet printers, PCL has been released in varying levels for thermal, dot matrix printer, and laser printers.

PDF

Portable Document Format (PDF) is a proprietary file format developed by

Adobe Systems for representing two dimensional documents in a device independent and resolution independent format.

Glossary 279

Glossary

PostScript

PostScript (PS) is a page description language and programming language used primarily in the electronic and desktop publishing areas. - that is run in an interpreter to generate an image.

PPM

Pages Per Minute (PPM) is a method of measurement for determining how fast a printer works, meaning the number of pages a printer can produce in one minute.

Protocol

A convention or standard that controls or enables the connection, communication, and data transfer between two computing endpoints.

Printer Driver

A program used to send commands and transfer data from the computer to the printer.

PS

See PostScript.

Print Media

The media like paper, envelopes, labels, and transparencies which can be used in a printer, a scanner, a fax or, a copier.

PSTN

The Public-Switched Telephone Network (PSTN) is the network of the world's public circuit-switched telephone networks which, on industrial premises, is usually routed through the switchboard.

RADIUS

Remote Authentication Dial In User Service (RADIUS) is a protocol for remote user authentication and accounting. RADIUS enables centralized management of authentication data such as usernames and passwords using an AAA

(authentication, authorization, and accounting) concept to manage network access.

PRN file

An interface for a device driver, this allows software to interact with the device driver using standard input/output system calls, which simplifies many tasks.

Resolution

The sharpness of an image, measured in Dots Per Inch (DPI). The higher the dpi, the greater the resolution.

Glossary 280

Glossary

SMB

Server Message Block (SMB) is a network protocol mainly applied to share files, printers, serial ports, and miscellaneous communications between nodes on a network. It also provides an authenticated Inter-process communication mechanism.

TCP/IP

The Transmission Control Protocol (TCP) and the Internet Protocol (IP); the set of communications protocols that implement the protocol stack on which the

Internet and most commercial networks run.

SMTP

Simple Mail Transfer Protocol (SMTP) is the standard for e-mail transmissions across the Internet. SMTP is a relatively simple, text-based protocol, where one or more recipients of a message are specified, and then the message text is transferred. It is a client-server protocol, where the client transmits an email message to the server.

TCR

Transmission Confirmation Report (TCR) provides details of each transmission such as job status, transmission result and number of pages sent. This report can be set to print after each job or only after failed transmissions.

SSID

Service Set Identifier (SSID) is a name of a wireless local area network (WLAN). All wireless devices in a WLAN use the same SSID in order to communicate with each other. The SSIDs are case-sensitive and have a maximum length of 32 characters.

TIFF

Tagged Image File Format (TIFF) is a variable-resolution bitmapped image format. TIFF describes image data that typically come from scanners. TIFF images make use of tags, keywords defining the characteristics of the image that is included in the file. This flexible and platform-independent format can be used for pictures that have been made by various image processing applications.

Subnet Mask

The subnet mask is used in conjunction with the network address to determine which part of the address is the network address and which part is the host address.

Toner Cartridge

A kind of bottle or container used in a machine like a printer which contains toner. Toner is a powder used in laser printers and photocopiers, which forms the text and images on the printed paper. Toner can be fused by by a combination of heat/pressure from the fuser, causing it to bind to the fibers in the paper.

Glossary 281

Glossary

TWAIN

An industry standard for scanners and software. By using a TWAIN-compliant scanner with a TWAIN-compliant program, a scan can be initiated from within the program. It is an image capture API for Microsoft Windows and Apple Mac operating systems.

Watermark

A watermark is a recognizable image or pattern in paper that appears lighter when viewed by transmitted light. Watermarks were first introduced in Bologna,

Italy in 1282; they have been used by papermakers to identify their product, and also on postage stamps, currency, and other government documents to discourage counterfeiting.

UNC Path

Uniform Naming Convention (UNC) is a standard way to access network shares in Window NT and other Microsoft products. The format of a UNC path is:

\\<servername>\<sharename>\<Additional directory>

URL

Uniform Resource Locator (URL) is the global address of documents and resources on the Internet. The first part of the address indicates what protocol to use, the second part specifies the IP address or the domain name where the resource is located.

WEP

Wired Equivalent Privacy (WEP) is a security protocol specified in IEEE 802.11 to provide the same level of security as that of a wired LAN. WEP provides security by encrypting data over radio so that it is protected as it is transmitted from one end point to another.

WIA

Windows Imaging Architecture (WIA) is an imaging architecture that is originally introduced in Windows Me and Windows XP. A scan can be initiated from within these operating systems by using a WIA-compliant scanner.

USB

Universal Serial Bus (USB) is a standard that was developed by the USB

Implementers Forum, Inc., to connect computers and peripherals. Unlike the parallel port, USB is designed to concurrently connect a single computer USB port to multiple peripherals.

WPA

Wi-Fi Protected Access (WPA) is a class of systems to secure wireless (Wi-Fi) computer networks, which was created to improve upon the security features of

WEP.

Glossary 282

Glossary

WPA-PSK

WPA-PSK (WPA Pre-Shared Key) is special mode of WPA for small business or home users. A shared key, or password, is configured in the wireless access point

(WAP) and any wireless laptop or desktop devices. WPA-PSK generates a unique key for each session between a wireless client and the associated WAP for more advanced security.

WPS

The Wi-Fi Protected Setup (WPS) is a standard for establishing a wireless home network. If your wireless access point supports WPS, you can configure the wireless network connection easily without a computer.

XPS

XML Paper Specification (XPS) is a specification for a Page Description Language

(PDL) and a new document format, which has benefits for portable document and electronic document, developed by Microsoft. It is an XML-based specification, based on a new print path and a vector-based deviceindependent document format.

Glossary 283

Index

A

address book

editing group editing registering using

address book setup

AirPrint

C

cleaning

inside outside pickup roller scan unit

cleaning a machine control panel convention copy

general setup

copy button copying

basic copying

199

200

,

199

198

198

198

148

181

19

55

76

75

78

79

75

19

10

reducing or enlarging copies

D

default settings

tray setting

Dell printer experience

Dell Printer Status driver installation

Unix

56

45

241

239

143

E

eco printing

Embedded Web Service entering character error message

F

favorites settings, for printing

52

fax

adding documents to a reserved fax

222 ,

220

canceling a reserved fax job delaying a fax transmission

223

, 225

222

forwarding a received fax to another

53

234

197

94

destination

224

general setup

185

printing faxes on both sides of the paper

228

Printing sent fax report automatically

229

receiving a fax in the computer

225 ,

229 ,

226

, 227 ,

226

, 228

,

226

,

227 ,

220

sending a fax in the computer

221 ,

223

fax feature

220

fax sending

multi sending

faxing

adjusting darkness preparing to fax receiving in Fax mode

61

63 ,

62

60

62

features

machine features print media feature

firmware update utility front view

5

178

101

232

17

G

general icons general settings

10

188

Index 284

Index

glossary google cloud printing

I

id copy

ID copy button installation

accessories

J

jam

clearing original document tips for avoiding paper jams

272

149

57

19

67

84

,

87

83

L

LCD display

browsing the machine status

181 ,

184 ,

185

,

191

Linux

common Linux problems

270

driver installation for network connected

142 ,

131

,

132

printer properties scanning unifled driver configurator

211

218

246

,

,

,

210

107

137

linux scanning

218

loading

paper in manual feeder/multi-purpose tray

38 ,

37

special media

40

loading originals

46

M

machine information

181 ,

184 ,

185

, 191

machine setup

machine status

181 ,

184 ,

185

, 191

Macintosh

common Macintosh problems driver installation for network connected

141 ,

129

, 130

printing scanning using SetIP

269

209

217

, 105

136

macintosh scanning manual feeder/multi-purpose tray

loading

menu overview multi-purpose tray

tips on using

217

38

28

38

using special media

N

network

driver installation

Linux

Macintosh

UNIX

Windows general setup installing environment

IPv6 configuration

SetIP program wired network setup

n-up printing

Macintosh

O

on hook dial button optional tray

loading paper

overlay printing

create delete

194

108 ,

134

145

135

,

136 ,

137

135 ,

152

142

141

143

138

209

40

20

37

207

208

Index 285

Index print

208

P

placing a machine

adjusting the altitude

preparing originals type print

general setup

print media

card stock envelope labels output support preprinted paper setting the paper size transparency

196

45

180

print menu printer preferences

Linux

180

211

Printing

49

printing

changing the default print settings

202

Linux

210

Macintosh

209

44

41

43

101

44

45

,

40

42

multiple pages on one sheet of paper

Macintosh printing a document

Windows setting as a default machine

UNIX

printing a document

Linux

Macintosh

UNIX

printing feature

209

49

203

202

212

210

209

212

202

problem

operating system problems

268

problems

copying problems scanning problems

264

faxing problems

266

paper feeding problems

250 ,

251 ,

252 ,

256

265

R

rear view redial/pause button regulatiory information

18

20

112

reports

machine information

181

, 185 ,

186 ,

187

,

188

, 191 ,

192

resolution

faxing

62

S

safety

information symbols

11

11

Scan Assitant scan feature

Scanning

Scanning with Dell Scan Assitant

216

214

scanning

basic information

Linux scanning

214

218

Macintosh scanning

217

Scanning from image editing program

215 ,

216

SetIP program

135

Special features specifications

print media

216

195

99

101

Index 286

Index

status supplies

available supplies estimated toner cartridge life monitoring the supplies life ordering replacing toner cartridge

Supplies Ordering Utility

T

toner cartridge

estimated life handling instructions non-Dell and refilled redistributing toner storing

tray

adjusting the width and length changing the tray size loading paper in manual feeder/multi-purpose tray setting the paper size and type

20

70

69

69

71

,

72

69

66

70

73

66

72

233

35

35

38

45

U

understanding the status LED

92

UNIX

driver installation for network connected

143

printing

212

Unix

system requirements

106

USB cable

driver installation

23

, 26

, 129 ,

131 ,

130 ,

132

using help

53

, 210

W

watermark

create delete edit

206

206

206

Windows

common Windows problems

268

driver installation for network connected

138 ,

23 ,

26

system requirements using SetIP

104

135

wireless

ad hoc mode

Infrastructure mode

USB cable

WPS

PBC

152

152

160

155

Index 287

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