Technical Guidelines

Technical Guidelines
Technical Guidelines
Technical Guidelines 08/09/2015
Last updated: 1 January 2016
1
Technical Guidelines
Contents
○
The items that have been marked contain new changes.
Page
○ 1.Preliminary remarks
1.1
House Rules
1.2
Opening hours
1.2.1 Set-up and dismantling periods
1.2.2Opening hours during trade
fairs/exhibitions
4
5
6
6
6
2.Traffic on the exhibition grounds,
rescue routes,
safety equipment
7
2.1.
Traffic regulations,
parking permits7
2.2 Rescue routes 7
2.2.1 Fire department manoeuvring
areas, fire hydrants 7
2.2.2 Emergency exits, emergency
escape hatches,
exhibition hall aisles 7
2.3 Safety equipment 8
2.4 Stand numbering 8
2.5 Guard services 8
2.6
Evacuation in an emergency
9
○
3.Technical data on, and
equipment of,
the exhibition halls and
outdoor exhibition areas10
3.1 Hall data 10
3.1.1 General lighting, types of electrical
supplies, supply voltages
10
3.1.2 Compressed air, electrical and
water supplies 10
3.1.3 Communications facilities 10
3.1.4 Sprinkler systems 10
3.1.5 Heating, ventilation and
air-conditioning 10
3.1.6 Outages 10
3.1.7 Stand air-conditioning 10
3.2 Outdoor exhibition areas 11
3.3 Designation of clear gate heights 11
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4. Stand construction regulations 12
4.1 Stand safety 12
4.2 Stand construction permits 12
4.2.1 Inspection and approval of
structures requiring a permits 12
4.2.2 Vehicles and containers 13
4.2.3 Alterations to stand structures not
in compliance with regulations 13
4.2.4. Limits of liability 13
4.3 Construction heights 13
4.4 Fire protection and safety
regulations
14
4.4.1 Fire protection regulations 15
General remarks / Area data
17
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Page
Closed ceilings
17
Stand construction materials,
stairs
17
Emergency escape routes
17
Emergency escape route
signage
17
Wall hydrants
18
Fire extinguishers
18
Fire alarm system
18
Acoustic/visual alarm
18
Smoke removal
18
Sprinkler systems
18
4.4.1.1Construction and decorative
materials19
4.4.1.2Exhibiting motor vehicles
at stands
19
4.4.1.3 Explosive materials
4.4.1.4Pyrotechnics
19
4.4.1.5Balloons
20
4.4.1.6 Flying objects
4.4.1.7Fog machines, hazers and laser
systems20
4.4.1.8 Ash containers, ashtrays
20
4.4.1.9Containers for trash, recyclable
materials and residual waste
20
4.4.1.10Spray guns, nitrocellulose
lacquers, cleaning agents,
solvents
21
4.4.1.11Work that poses a fire hazard 21
4.4.1.12Empty packaging / storage of
materials21
4.4.1.13Fire extinguishers
4.4.2 Stand ceilings 21
4.4.3 Glass and acrylic glass 22
4.4.4 “Trapped rooms” / occupied rooms 22
4.5 Exits, escape routes, doors 22
4.5.1 Exits, escape routes 22
4.5.2 Doors 22
4.6 Platforms, ladders, stairs,
landings
23
4.7 Stand design 24
4.7.1 Stand appearance 24
4.7.2 Verification of rented areas 24
4.7.3 Interventions in the structures
and equipment of buildings 24
4.7.4 Exhibition hall floors 24
4.7.5 Suspension points/fasteners
24
4.7.5.1 Electric chain hoists
25
4.7.5.2 Manual chain hoists
25
4.7.5.3Fasteners
25
4.7.6 Stand bounding walls 25
4.7.7 Advertising media/presentations 26
4.7.8 Barrier-free construction
26
4.7.9 Foundations, pits 26
4.8 Outdoor exhibition areas 27
2
4.9 4.9.1 4.9.2 4.9.3 4.9.4 4.9.5 4.9.6 ○
Page
Two-storey structures 27
Requests for approval 27
Restrictions applying to stand
superstructures, safety clearances
and the heights of stand interiors 27
Live loads/design loads
28
Escape routes / stairways 28
Building materials 28
Top floors 29
5. Operational safety, technical
safety provisions, technical
regulations and utilities 30
5.1 General regulations 30
5.1.1 Damage 30
5.2 Employment of tools and other
equipment 30
5.3 Electrical installations 30
5.3.1 Electrical outlets 30
5.3.2 Electrical installations on stands 30
5.3.3 Installation and operating
regulations 31
5.3.4 Safety precautions 31
5.3.5 Emergency lighting 31
5.4 Water and drain installations
31
5.5 Compressed air/gas installation 32
5.5.1 Compressed air installations
32
5.5.2 Gas installations 32
5.6 Machinery, pressure vessels,
exhaust systems
32
5.6.1 Noise generated by machinery 32
5.6.2 Product safety
32
5.6.2.1 Safety equipment
33
5.6.2.2 Inspection procedures
33
5.6.2.3 Prohibition of operation
33
5.6.3 Pressure vessels 33
5.6.3.1 Certificates of approval
33
5.6.3.2Testing
34
5.6.3.3 Rental equipment
34
5.6.3.4 Inspections by regulatory 34
agencies
5.6.4 Exhaust gases and vapours 34
5.6.5 Exhaust systems 34
5.7 Employment of compressed
gases, liquefied gases and
combustible liquids
34
5.7.1 Compressed gas and liquefied
gas systems
34
5.7.1.1Application for approval of
compressed gas bottles
34
5.7.1.2 Employment of liquefied gases 34
5.7.1.3 Installation and maintenance of liquefied gas systems 35
5.7.2 Combustible liquids
35
5.7.2.1 Storage and use
35
Technical Guidelines
Contents
○
The items that have been marked contain new changes.
Page
5.7.2.2 Storage of operating supplies
5.7.2.3 Storage vessels
5.7.2.4 Storage locations
5.7.2.5 Operation requirements
5.7.2.6 Filling systems with
combustible liquids
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35
35
35
35
35
5.7.2.7 Empty containers
35
5.7.3 Combustible pastes and other
fuels
35
5.8 Asbestos and other hazardous
materials
36
5.9 Movie and TV screenings, slide
shows and other presentations,
stages
36
5.10 Radiation protection 36
5.10.1 Radioactive materials 36
5.10.2 X-ray systems and sources of
broadcast interference
36
5.10.3 Laser systems 36
5.10.4LED
37
5.11 High-frequency equipment, radio
systems, electromagnetic
compatibility and harmonics
37
○
Page
5.12 Cranes, forklifts, and empty
packings
38
5.13 Musical reproduction 38
5.14 Beverage dispensing systems 39
5.15 Food inspections 39
5.16Vehicle and driving demonstrations39
6. Environmental protection 40
6.1 Waste 40
6.1.1 Waste disposal 40
6.1.2 Hazardous waste
40
6.1.3 Waste brought onto the
exhibition grounds
41
6.2 Water, waste water, soil
protection
41
6.2.1 Oil/grease traps
41
6.2.2 Stand cleaning/cleaning agents 41
6.3 Environmental pollution
41
6.3.1 Packaging materials 41
6.3.2 Kitchen waste 41
6.3.3 Manufacturing wastes 41
6.3.4 Stand components 41
3
○ 7. General information
7.1 Limitation of liability 43
43
Technical Guidelines
1.
Preliminary remarks
Messe Frankfurt has issued guidelines for trade fairs and other
events in order that all exhibitors/
event organisers will have optimum
opportunities to present their
exhibits and attract attendees and
interested parties to visit their
stands.
These guidelines are binding upon
all exhibitors and event organisers.
They also incorporate safety regulations that are intended to provide
high degrees of safety in relation to
technical and stand equipment in
the interest of protecting our exhibitors and visitors. The building
provisions, fire protection regulations
and other safety regulations involved have been coordinated with
the responsible agencies of the
City of Frankfurt am Main.
Messe Frankfurt reserves the right
to verify compliance with these
regulations. Furthermore, the
applicable legal regulations, as
amended from time to time, shall
be observed at all times.
Insofar as the term “stand construction” is used in its conventional sense in the Technical Guidelines, it does not refer to a physical
structure in the sense of the German Federal Building Code
(BauGB). In legal terms, trade fair
stand constructions are considered
to be “facilities” in the venue.
In the interest of all participants,
Messe Frankfurt can prohibit the
holding of an event and/or the
opening of an exhibition stand if
defects previously found have not
been remedied by the start of the
fair.
Messe Frankfurt retains the right to
issue further safety regulations and
stand construction standards at
any time. Messe Frankfurt also
reserves the right to permit
exceptions to these regulations in
individual cases.
The documents required to order
services will be sent in due time
before the event.
These Technical Guidelines must
be forwarded to all of the exhibitor’s contracting partners.
Further information on details of
preparation and staging of the
event will be sent to exhibitors if
applicable.
The trade fair companies
4
- Deutsche Messe AG Hannover
- Leipziger Messe GmbH
- Messe Berlin GmbH
- Messe Düsseldorf GmbH
- Messe Frankfurt Venue GmbH
- Messe München GmbH
- Kölnmesse GmbH
- NürnbergMesse GmbH
- Landesmesse Stuttgart GmbH
have compiled these Technical
Guidelines with a uniform classification system.
Building codes are issued by the
governments of the respective
German states.
The respective event regulations
may therefore differ from exhibition
site to exhibition site due to
differing local building codes and
differing construction conditions at
the various exhibition sites.
Messe Frankfurt also reserves the
right to modify these Technical
Guidelines and other regulations at
any time.
The German version alone shall be
binding.
Technical Guidelines
1.1 House Rules
These Site Regulations apply to all
the premises of Messe Frankfurt
Venue GmbH (hereinafter “Messe
Frankfurt”), including all buildings,
the multi-storey car park Rebstockparkhaus, the Kap Europa convention centre and all outdoor premises used by Messe Frankfurt in the
Rebstock area (hereinafter: “Exhibition Centre”). Messe Frankfurt is
the holder of domiciliary rights,
alongside each organiser of a given
event. This provision does not affect any additional agreements
concluded with exhibitors, service
contractors, etc.
1.The Exhibition Centre may only
be accessed, whether on foot
or in a vehicle, by holders of
the relevant valid access passes
(staff IDs, service contractors’
IDs, event-specific admission
tickets, setup and setdown
passes), at certain defined
times and in the specified parts
of buildings and premises.
Messe Frankfurt reserves the
right to conduct checks of access passes on any individuals
found on its premises, irrespective of possible suspicions.
2. Anyone staying on Messe
Frankfurt premises is subject to
the provisions of the German
Highway Code (Strassenverkehrsordnung, StVO). The relevant signs regulating vehicle
and pedestrian traffic must be
observed throughout the Exhibition Centre. Vehicles are subject
to a 30 km/h speed limit.
3.Messe Frankfurt may check the
storage space of vehicles as
well as containers and bags carried by individuals; it may do so
at any time and irrespective of
possible suspicions. Should a
person refuse to be checked,
then Messe Frankfurt reserves
the right to ban this person from
the Exhibition Centre.
4.Messe Frankfurt may issue restrictive regulations concerning
the admission of visitors and to
ban animals or objects from its
premises; furthermore it may,
both generally and in specific
cases, only admit animals or
objects if certain conditions are
met. Children and young persons up to the age of 14 may
only enter the Exhibition Centre
if they are accompanied by a
parent or guardian or by a suitable individual acting as a supervisor.
5.Messe Frankfurt accepts no liability whatsoever for any personal injury, property damage
or financial loss that might occur within the Exhibition Centre.
6.Unless Messe Frankfurt has
given express permission, it
does not allow advertising of
any kind, neither does it permit
the offer of goods or services of
any kind, the acceptance of orders or the conducting of surveys, if such activities take
place outside exhibition stands.
7.Throughout the Exhibition Centre
no permission is given for any
commercial activities whatsoever unless they are conducted on
behalf of Messe Frankfurt or on
behalf of an organiser, exhibitor,
5
lessee, service contractor or any
other party with whom Messe
Frankfurt has signed an agreement. Messe Frankfurt reserves
the right to permit or ban the
activities of third parties acting
on behalf of contractors and to
specify the type, scope and conditions of their activities.
8.No permission is given for
handing out (whether directly
or via order books), accepting
or taking out exhibited goods
during trade fairs or exhibitions.
If goods items are handed out
as free samples, then this must
be documented by the exhibitor
through a suitable declaration
of transfer (receipt). Third parties must request a receipt from
the exhibitor and must produce
the same upon demand. If a
third party is found to be without a receipt, then Messe
Frankfurt reserves the right to
confiscate the item without
compensation and to ban the
relevant person from the Exhibition Centre.
9.The Exhibition Centre operates
a general ban on carrying devices suitable for the production of photos or film footage.
Film footage, photographs and
sketches of exhibited goods or
exhibits on the premises and
within the halls is only permitted in special, exceptional cases
and only with written permission from Messe Frankfurt. If
Messe Frankfurt has grounds
for suspicion, it may confiscate
and destroy any sketches that
Technical Guidelines
1.1 House Rules
have been made and any film
footage that has been produced, without providing compensation. This also applies if
such confiscation and destruction impacts other images.
10. We hereby wish to point out
that, for security reasons, the
Exhibition Centre is monitored
by CCTV cameras.
11.Instructions given by Messe
Frankfurt security staff and
stewards must be followed at
all times.
12.If Site Regulations have been
violated, if access passes have
been abused or forged or if any
other disruptive behaviour has
occurred, Messe Frankfurt reserves the right to ban the relevant persons from its premises
and buildings either permanently or temporarily, to confiscate their access passes without compensation and to have
their vehicles towed away at
the expense and risk of the
driver/holder of the vehicle.
13.A limited winter road clearance
service is in place throughout
the Exhibition Centre. This covers both the generally defined
premises of the Exhibition Centre and any parts of Messe
Frankfurt’s property that are
publicly accessible.
ing exhibitors’ own stand structures and structures built into
stands, shall have been concluded
and the exhibition hall vacated no
later than the second calendar day
following the close of the event
involved. Stand areas shall be
swept and returned to the service
office responsible for the hall in a
clean condition.
In special cases, Technical Event
Management may grant extensions
of set-up and/or dismantling periods.
Exhibition halls are neither heated
nor air-conditioned prior to the
official commencement of set-up
periods or following the official termination of dismantling periods.
In the interest of general safety, all
exhibition halls and the exhibition
grounds shall
remain closed outside official
set-up and dismantling periods and
event opening hours.
Messe Frankfurt Venue GmbH
As of March 2014
1.2 Opening hours
1.2.1Set-up and dismantling
periods
In general, stand building and deliveries of exhibited goods may
commence five (5) calendar days
prior to the opening of the event
involved.
During the general set-up and
dismantling periods, work in the
exhibition halls and on the outdoor
exhibition areas may proceed
around the clock, that is, 24 hours
per day (normally no work may be
performed after 3 p.m. on the final
days of set-up periods, however),
unless other hours and a schedule
of working hours have been
announced for a particular event.
In general, dismantling of stand
equipment and furnishings, includ-
6
1.2.2 Opening hours during
trade fairs/exhibitions
Exhibition halls shall be opened
one hour prior to the official opening
of the trade fair and shall be closed
one hour after it closes, on every
day the event involved is officially
open.
Exhibitors who, in special cases,
have valid grounds for working on
their stands outside said opening
hours shall require special written
permits issued by Messe Frankfurt.
Technical Guidelines
2. Traffic on the exhibition grounds, rescue routes, safety equipment
2.1 Traffic regulations, parking permits
In order to provide for a smooth
flow of traffic during set-up and
dismantling periods and during
events, traffic regulations, such as
those described in the Traffic
Guide, shall be observed at all
times.
The exhibition grounds are the private property of Messe Frankfurt.
The provisions of the StVO (German
road traffic regulations) apply
throughout the exhibition grounds
and on/in Messe Frankfurt’s parking
facilities. The speed limit on the
exhibition grounds is 30 km/h.
Within exhibition halls and elsewhere where traffic conditions
demand, drivers shall drive at walk-
ing speed. Drivers shall come to a
full stop at the entrances to, and
exits from, exhibition halls and
shall verify that gate heights are
adequate. Parking vehicles in the
exhibition halls is prohibited.
Vehicles’ engines shall be shut off
during loading/unloading. Caravans/
campers may not be used on the
exhibition grounds.
Illegally parked vehicles, trailers,
containers, and goods of any kind
may be removed by authorised
towing companies working under
contract to Messe Frankfurt at their
owners’ or operators’ expense and
risk.
The instructions of personnel as-
signed by Messe Frankfurt to direct
and supervise traffic and the associated information shall be followed
at all times. Driving any type of
vehicle on the exhibition grounds
requires a permit from Messe
Frankfurt, is at drivers’ own risk,
and is prohibited at all times during
events.
There is a limited number of car
parking spaces available for exhibitors on the exhibition grounds. In
accordance with the number of
spaces available, parking permits
can only be ordered for the entire
duration of the event using the corresponding form (please also see
the Transport Guidelines).
2.2.2 Emergency exits,
emergency escape hatches,
exhibition hall aisles
Escape and rescue routes shall be
kept clear at all times. It must be
possible to easily open the doors
along escape and rescue routes
from the inside to their fully open
position. Escape and rescue
routes, exit doors, emergency exits
and their identifying signs or markings must not be obstructed, obscured, have anything built over
them, be blocked, have anything
hung on them or otherwise be ren-
dered unrecognisable. Escape and
rescue routes in exhibition halls
shall not be constricted by objects
deposited therein or extending into
them at any time. In the event that
these rules are not complied with,
Messe Frankfurt shall be entitled to
remedy the situation at the expense and risk of the responsible
party. Materials required for constructing stands or exhibits delivered for immediate installation at
the stand area may be deposited in
the escape and rescue routes for a
short period of time during the set-
2.2 Rescue routes
2.2.1 Fire department
manoeuvring areas, fire hydrants
The necessary fire-department entry
routes and manoeuvring areas designated by “no-parking” signs
must be kept clear at all times.
Vehicles or objects parked/deposited
in rescue routes or on safety areas
shall be removed at their owners’
expense and risk.
Fire hydrants in the exhibition halls
and on outdoor exhibition areas
shall not be obstructed or rendered
unrecognisable or inaccessible.
7
Technical Guidelines
2.2 Rescue routes
up and dismantling phases as long
as the aisle widths required for
safety reasons are maintained and
logistical concerns are sufficiently
taken into consideration. This will
be considered to be fulfilled if a
strip of no more than 0.9 m in
width between the stand border
and the hall aisle is used to deposit
items. Regardless of the width of
the hall aisle and the items deposited there, it is mandatory to maintain an unblocked passageway of
no less than 1.2 m in width. Areas
in front of emergency exits and areas where hall aisles intersect are
the exception: their entire width
must be kept clear at all times. Hall
aisles may not be used for assembly or to set up machines (e.g.
woodworking equipment, workbenches etc.). Messe Frankfurt
may (also) request the immediate
clearing of all hall aisles for logistical reasons.
hall doors and other items of safety
equipment, their signs or markings,
and green emergency exit signs
shall remain visible and accessible
at all times, and shall not be obstructed or enclosed.
2.3.Safety equipment
Sprinkler systems, fire alarms, fire
extinguishers, smoke detectors,
mechanisms for closing exhibition
2.4.Stand numbering
Stand numbering is obligatory. All
stands will be marked with stand
numbers by Messe Frankfurt if technically possible with the given stand
construction.
2.5.Guard services
Messe Frankfurt and Messe Frankfurt’s external service partners
monitor the exhibition halls and
outside areas during the set-up
and dismantling phases, as well as
while events are underway. However, Messe Frankfurt accepts no
responsibility for property and ob-
jects brought or delivered by exhibitors and third parties acting under
Messe Frankfurt’s instructions.
Exhibitors are expressly informed
that exhibited materials and other
objects brought by the exhibitors
are subject to greater risk during
8
set-up and dismantling periods.
Valuable and easily moveable objects should always be locked
away at night.
Security for the stand and the objects brought by the exhibitor must
be arranged by the exhibitor where
Technical Guidelines
2.5.Guard services
necessary.
As a general rule, stand guards
may only be posted between 6:00
p.m. and 8:00 a.m. by Messe
Frankfurt or its contractual service
partner(s). Exhibitors may order
stand guards no later than six
weeks before the start of the event
with the corresponding order form
(please refer to the service folder or
go to easyorder online). Ordering
stand guards involves submitting a
fully completed, preprinted order
form for the event involved. Oral or
telephone orders for stand guarding must be confirmed in writing
by applicants. All orders for stand
guarding must be signed by applicants. Messe Frankfurt service personnel is not authorised to assume
responsibility for monitoring for
third-party property. Exhibitors’
own stand security staff who are to
remain on duty in exhibition halls
between 6 p.m. and 8 a.m. require
special permits for which a fee is
charged. Exhibitors have no legal
rights to demand issuance of such
permits.
Exhibitors’ own stand security staff
who are present in exhibition halls
prior to, during and after events
shall also observe the following
regulations: Guards shall sign in at
the hall inspector’s office prior to
going on duty. Their presence on
site shall be confirmed by entering
their name, the name of the exhibitor, the stand number, the number
of their personal identification card
or passport number, and the date
and time of their arrival on a list
provided for that purpose and
maintained by the hall inspector’s
office. Upon concluding their period of duty, and before leaving the
exhibition hall, stand security staff
shall sign out at the hall inspector’s
office and note the termination of
their period of duty on the aforementioned list. Stand security staff
shall remain on that stand for
2.6.Evacuation in an emergency
For safety or security reasons,
Messe Frankfurt may order the closure and evacuation of rooms,
buildings or outdoor areas.
9
which they have a guarding order,
and shall enter and leave stands by
the shortest route passing by the
hall inspector’s office. In the event
that they fail to observe these regulations, Messe Frankfurt shall assume that the presence of that person on the stand or in the
exhibition hall is unauthorised and
reserves the right to institute special measures, to expel that person
from the exhibition grounds, and/
or to file other claims or claim
damages. Bringing guard dogs
onto the exhibition grounds requires a permit issued by Messe
Frankfurt that may be revoked by
same at any time. Dogs shall be
kept on a leash at all times. Weapons may not be brought onto the
exhibition grounds, even for guarding purposes.
Technical Guidelines
3. Technical data on, and equipment of, the exhibition halls and outdoor exhibition areas
3.1 Hall data
Since the technical data on the various exhibition halls differ from hall
to hall, they have been listed in a
separate document (cf. the document entitled “Technical Data on
the Exhibition Halls of Messe
Frankfurt”).
3.1.1 General lighting, types
of electrical supplies, supply
voltages
The general lighting in the exhibition
halls differs from hall to hall, and
ranges from around 300 lux to
around 400 lux, measured one meter above floor level. The electrical
supplies and supply voltages available on the exhibition grounds are
as follows:
Network type: TN-C-S
Supply voltage: 230 V / 400 V
Tolerances as per DIN EN 50160
3.1.2 Compressed air, electrical
and water supplies
The compressed air, electrical and
water supplies on stands located in
exhibition halls are routed through
existing installation channels to
connection points in hall floors.
On exhibition hall floors having
supporting columns, electrical supplies are also available at terminal
boxes mounted on these supporting
columns.
3.1.3Communications facilities
Stands located in exhibition halls
are supplied with telephone, fax,
data and antenna lines via existing
installation channels and connection
points in hall floors.
On exhibition hall floors having
supporting columns, connection
points are also available at terminal
boxes mounted on these supporting
columns.
3.1.4 Sprinkler systems
Exhibition halls are equipped with
sprinkler systems.
Exhibits and decorations must be
situated at least 1.0 m from sprinkler
heads. Distances between lamps/
spotlights and sprinkler heads
should be chosen so as to preclude
false triggerings of fire extinguishing
devices through the heat generated
10
by the lighting.
3.1.5 Heating, ventilation and
air-conditioning
All halls are equipped with heating,
ventilation and air-conditioning
systems. These systems will be
operational as required throughout
events.
3.1.6Outages
Messe Frankfurt should be notified
immediately in the event of any
outages of utilities, such as electricity, water, compressed air, heating,
ventilation or telecommunications
systems, etc. Messe Frankfurt assumes no liability for any losses or
damage due to such outages.
3.1.7 Stand air-conditioning
It is possible to individually air-condition stand areas. Messe Frankfurt’s Exhibitor Service would be
happy to provide you with an individual offer. It is not permitted to
use drinking water to flow-cool
stands.
Technical Guidelines
3.2.Outdoor exhibition areas
Outdoor exhibition areas are paved
with asphalt or stones. The grounds
have general road and walkway
lighting systems that will be activa-
ted at the onset of darkness during
event opening hours. Necessary
utilities connections are spaced at
irregular intervals.
3.3.Designation of clear gate heights
Gates having clear heights less
than 4.00 m are designated by
signs.
11
Technical Guidelines
4. Stand construction regulations
4.1 Stand safety
Exhibition stands – including furnishings, exhibits and advertising
media – must be structurally stable
to ensure that there is no threat to
public safety and order, and in
particular that there is no danger
to life or health. The exhibitor is
responsible for the structural safety
of their stands, and may be required to submit proof of same.
Standing constructional elements
or special constructions (e.g. freestanding walls, high exhibits, high
decorative elements) which might
tip over must be designed to withstand the following equivalent distributed lateral loads qh:
qh1 = 0.125 kN/m² up to 4 m in
height measured from the top of
the floor
qh2 = 0.063 kN/m² for all areas
more than 4 m high measured
from the top of the floor
The reference area is the respective surface area.
Verifiable proof of compliance is
to be compiled and presented to
Messe Frankfurt on request.
Deviations are possible in substantiated individual cases as long
as proper evidence is provided.
Bracing stands against neighbouring stands or existing building
structures is prohibited.
In justified cases, Messe Frankfurt
reserves the right to engage a
structural engineer to conduct a
chargeable verification of stand
stability on site.
4.2 Stand construction permits
Permits are not required for the
following:
For single-storey stands
-that are not considered to be
special constructions
-whose stand area is less than
100 m²
-whose height does not exceed
4.00 m
it is not necessary to submit planning documents.
Permits are required for the following:
Exhibition stands located in outdoor areas, temporary structures,
mobile stands, two-storey stands,
special structures and special constructions require approval and
are subject to additional cost.
Special constructions include:
–S
tand structures and exhibits
that are more than 4 metres in
height
–C
losed ceilings
–P
latforms and stages higher
than 0.20 m
–G
lass constructions
–M
oving components
4.2.1 Inspection and approval of
structures requiring a permit
Dimensioned stand plans drawn
to a suitable scale (e.g. 1:100)
complete with floor plans and perspective views shall be submitted
in printed (in duplicate) or electronic form (PDF) for approval by
no later than six weeks before the
start of set-up to:
Messe Frankfurt Venue GmbH
Technical Event Management
Ludwig-Erhard-Anlage 1
60327 Frankfurt am Main
Germany.
After the stand plans have been
inspected, one copy will be
stamped as having been approved
12
and returned to the exhibitor/
stand constructor if accepted.
Stand construction may not commence until the plans have been
stamped as having been approved.
For the approval of
– special constructions,
– two-storey structures,
–exhibition stands located in
outdoor areas,
–temporary structures,
– cinemas and auditoriums,
– stages and platforms,
the following documentation (in
duplicate) must be submitted in
German by no later than six weeks
before the start of set-up:
a)Structural calculations complying with German building
standards which are checkable
or have been checked by a
second independent structural
engineer
Technical Guidelines
4.2 Stand construction permits
b)Building description specifying
the materials used (including
certificates where applicable)
c)Stand construction drawings
to a suitable scale, e.g. 1:100
(floor plans, perspective views,
sectioned views) plus ceiling
schematic including dimensions of the enclosed ceiling
area(s)
d)Escape route plan including
lengths and widths of emergency escape route(s).
e) Submission of a type
certification / certification book renders item a) superfluous.
In the event that structural calculations examined by a second,
independent structural engineer
are not submitted, Messe Frankfurt will commission a firm of
engineering consultants to check
the structural calculations and
separately invoice the exhibitor for
their services. The structural engineer will contact the stand construction manager at a specified
time/after consultation in order to
inspect the structural characteristics and approve the stand construction.
The costs of the approval process
(inspection of the submitted documents and on-site approval) will
be invoiced to the exhibitor/stand
constructor. The absence of structural calculations can result in additional costs for the exhibitor /
stand constructor.
4.2.2 Vehicles and containers
Vehicles and containers which are
to be employed as exhibition
stands in exhibition halls or outdoor areas require approval.
4.2.3 Alterations to stand
structures not in compliance
with regulations
Stand structures that have not
been approved or fail to comply
with these Technical Guidelines or
the state of the art shall be altered
or removed from the premises.
In the event that said alterations
or removal shall not have been
concluded by the appointed time,
Messe Frankfurt shall be entitled
to make the required alterations at
exhibitors’ expense.
4.2.4.Limits of liability
Messe Frankfurt shall not be held
liable for theft or deterioration of,
or damage to, drawings, models,
or other items of documentation
submitted, regardless of any legal
grounds that might apply.
In the event that the exhibitor or
his subcontractor fails to comply
with the stand construction regulations, the exhibitor shall assume
full liability for any damage arising
as a consequence of his violation
of these stand construction regulations. Furthermore, the exhibitor
shall indemnify Messe Frankfurt
from any third-party claims asserted with respect to the violation of
the aforementioned stand construction regulations.
4.3 Construction heights
The maximum construction heights
for stands, rigging and advertising
can be found at www.messefrankfurt.com. Advertising media, logos,
etc., must be positioned at least 1
metre from the border with the
neighbouring stand. There may be
special restrictions in particular halls.
All measurements must be checked
on site and Messe Frankfurt assumes no liability for figures being
correct. The clear height of inside ar-
13
eas must be at least 2.30 m. The rear
sides of stands adjacent to neighbouring stands must be kept smooth
and be white in colour from a height
of 2.50 m.
Technical Guidelines
4.4 Fire protection and safety regulations
4.4.1 Fire protection regulations
Exhibition halls are equipped with
fire alarms and fire extinguishing
systems.
In the event that the operation of
said fire protection systems shall
be restricted by stand construction
work (e.g. by closed ceilings), exhibitors shall be obliged to undertake
additional measures in order to
guarantee their unrestricted operation, where same shall be coordi-
14
nated with Messe Frankfurt Venue
GmbH, Technical Event Management. Closed ceilings are not permitted in foyers.
Please consult the following Tables
1 and 2 for the necessary measures.
Technical Guidelines
4.4 Fire protection and safety regulations
Table 1: Fire protection programme for one-storey exhibition stands with closed GF ceilings and two-storey exhibition stands with
open TF ceilings (GF = ground floor, TF = top floor)
Ceiling area
0 - 30 m²
31 - 100 m²
101 - 200 m²
201 - 400 m²
401 - 1000 m²
Minimum B1,
Fire protection measures
Stand construction-
Minimum B1,
Minimum B1,
Minimum B1,
Minimum B1,
materials incl. ceilings flame retardant
flame retardant
flame retardant
flame retardant
flame retardant
Stairs
Minimum B1,
Minimum B1,
Minimum B1,
Minimum B1,
Minimum B1,
flame retardant
flame retardant
flame retardant
flame retardant
flame retardant
Emergency escape
GF:
GF:
GF:
GF:
GF:
route length
max 20 m to aisle
max 20 m to aisle
max 20 m to aisle
max 20 m to aisle
max 20 m to aisle
TF:
TF:
TF:
TF:
TF:
max 20 m to aisle
max 20 m to aisle
max 20 m to aisle
max 20 m to aisle
max 20 m to aisle
Exits from exhibition
GF: one; 0.9 m
GF: one; 0.9 m
GF: Two, opposite one an-
GF: Two, opposite one an-
GF: Two, opposite one an-
stands or from rooms
TF: one flight of
TF: one flight of
other,
other,
other,
located on stands
stairs; 0.9 m
stairs; 0.9 m
< 200 m2: 0.9 m
< 200 m2: 0.9 m
< 200 m2: 0.9 m
(minimum width)
> 200 pers: min. 1.2 m + 0.6 m > 200 pers: min. 1.2 m + 0.6 m > 200 pers: min. 1.2 m + 0.6 m
for each additional 100 pers.
for each additional 100 pers.
for each additional 100 pers.
TF: Two flights of stairs oppo- TF: Two flights of stairs oppo- TF: Two flights of stairs opposite one another, each < 200
site one another, each < 200
site one another, each < 200
m2: 0.9 m
m2: 0.9 m
m2: 0.9 m
> 200 pers: min 1.2 m + 0.6 m > 200 pers: min 1.2 m + 0.6 m > 200 pers: min 1.2 m + 0.6 m
Emergency escape
Yes
route signage
Fire extinguishers
for each additional 100 pers.
for each additional 100 pers.
Yes
Yes
Yes
Yes
Escape sign lights
Emergency lighting
Emergency lighting
Emergency lighting
GF: Yes
GF: Yes
GF: Yes
GF: Yes
TF: Yes 1+1 p. stairs TF: Yes 1+1 p. stairs TF: Yes 1 + 1 per stairs
TF: Yes 1 + 1 per stairs
TF: Yes 1 + 1 per stairs
GF: No
GF: Yes
GF: Yes
GF: Yes
GF: Yes
TF: No
TF: No
TF: No
TF: No
TF: No
Acoustic/visual alarm GF: No
GF: No
GF: No
GF: No
GF: Yes
TF: No
TF: Yes
TF: Yes
TF: Yes
TF: Yes
Wall hydrant ”S“
GF: No
GF: No
GF: Yes, one
GF: Yes, two
GF: Yes, three
at stand
TF: No
TF: No
TF: No
TF: No
OG: Yes, three
Smoke removal
GF: No
GF: No
GF: No
GF: Yes
GF: Yes
TF: No
TF: No
TF: No
TF: No
TF: No
GF: No
GF: No
GF: No
GF: No
GF: Yes
TF: No
TF: No
TF: No
TF: No
TF: No
Fire alarm system
Sprinkling
GF: Yes
for each additional 100 pers.
Please note: If there is no top storey used by people, the corresponding requirements for the top storey do not apply.
15
Technical Guidelines
4.4 Fire protection and safety regulations
Table 2: Fire protection programme for two-storey exhibition stands with closed GF ceilings and closed TF ceilings (GF = ground floor,
TF = top floor)
Ceiling area
0 - 30 m²
31 - 100 m²
101 - 200 m²
201 - 400 m²
401 - 1000 m²
Minimum B1,
Fire protection measures
Stand construction-
Minimum B1,
Minimum B1,
Minimum B1,
Minimum B1,
materials incl. ceilings flame retardant
flame retardant
flame retardant
flame retardant
flame retardant
Stairs
Minimum B1,
Minimum B1,
Minimum B1,
Minimum B1,
Minimum B1,
flame retardant
flame retardant
flame retardant
flame retardant
flame retardant
Emergency escape
GF:
GF:
GF:
GF:
GF:
route length
max 20 m to aisle
max 20 m to aisle
max 20 m to aisle
max 20 m to aisle
max 20 m to aisle
TF:
TF:
TF:
TF:
TF:
max 20 m to aisle
max 20 m to aisle
max 20 m to aisle
max 20 m to aisle
max 20 m to aisle
Exits from exhibition
GF: one; 0.9 m
GF: one; 0.9 m
GF: Two, opposite one an-
GF: Two, opposite one an-
GF: Two, opposite one an-
stands or from rooms
TF: one flight of
TF: one flight of
other,
other,
other,
located on stands
stairs; 0.9 m
stairs; 0.9 m
< 200 m2: 0.9 m
< 200 m2: 0.9 m
< 200 m2: 0.9 m
(minimum width)
> 200 pers: min. 1.2 m + 0.6 m > 200 pers: min. 1.2 m + 0.6 m > 200 pers: min. 1.2 m + 0.6 m
for each additional 100 pers.
for each additional 100 pers.
for each additional 100 pers.
TF: Two flights of stairs oppo- TF: Two flights of stairs oppo- TF: Two flights of stairs opposite one another, each < 200
site one another, each < 200
site one another, each < 200
m2: 0.9 m
m2: 0.9 m
m2: 0.9 m
> 200 pers: min 1.2 m + 0.6 m > 200 pers: min 1.2 m + 0.6 m > 200 pers: min 1.2 m + 0.6 m
Emergency escape
Yes
route signage
Fire extinguishers
for each additional 100 pers.
for each additional 100 pers.
Yes
Yes
Yes
Escape sign lights
Emergency lighting
Emergency lighting
Emergency lighting
GF: Yes
GF: Yes
GF: Yes
GF: Yes
TF: Yes 1+1 p. stairs TF: Yes 1+1 p. stairs TF: Yes 1 + 1 per stairs
TF: Yes 1 + 1 per stairs
TF: Yes 1 + 1 per stairs
GF: No
GF: Yes
GF: Yes
GF: Yes
GF: Yes
TF: No
TF: Yes
TF: Yes
TF: Yes
TF: Yes
Acoustic/visual alarm GF: No
GF: No
GF: No
GF: No
GF: Yes
TF: No
TF: Yes
TF: Yes
TF: Yes
TF: Yes
Wall hydrant ”S“
GF: No
GF: No
GF: Yes, one
GF: Yes, two
GF: Yes, three
at stand
TF: No
TF: No
TF: Yes, one
TF: Yes, two
TF: Yes, three
Smoke removal
GF: No
GF: No
GF: No
GF: Yes
GF: Yes
TF: No
TF: No
TF: No
TF: Yes
TF: Yes
GF: No
GF: No
GF: No
GF: Yes
TF: No
TF: No
TF: No
TF: Yes
Fire alarm system
Sprinkling
GF: Yes
for each additional 100 pers.
Yes
GF: No
TF: No
16
Technical Guidelines
4.4 Fire protection and safety regulations
Explanations for Table 1 and 2
General remarks / Area data
Two-storey construction and the
construction of closed ceilings are
only permitted subject to the
consent of Messe Frankfurt Venue
GmbH, Technical Event Management. Area data in m² refers in
each case to the closed ceiling
area per storey; a rating in sections
may be necessary. For exhibition
stands with closed ceilings with an
area of 1000 m² or more, an individual fire protection concept
based on the Messe Frankfurt
Technical Guidelines must always
be prepared and submitted to
Messe Frankfurt for approval .
Closed ceilings
The effectiveness of the sprinkler
system (in the exhibition hall) must
not be reduced by covered or multistorey exhibition stands.
Ceilings are considered to be open:
-if no more than 50% per each
m² of the roofed area is covered
-if sprinkler-compatible fabrics
with a minimum mesh width of
2 mm x 4 mm or 3 mm x 3 mm
are used (no Smoke Out). Tarpaulins are to be hung horizontally and only in one layer.
Fire protection measures:
-Up to 30 m² of ceiling area of
each stand may be covered
without any additional measures being necessary, as long
as this does not exceed 50% of
the stand area, as this does not
reduce the effectiveness of the
sprinkler system in the exhibition hall. It is also possible to
have multiple ceiling areas of
up to 30 m² within a single
exhibition stand, as long as a
minimum distance of 3.00 m is
maintained between each ceiling area. In order to ensure that
multiple ceiling areas taken together do not exceed the maximum size of 30 m², a distance
of at least 1.50 m from the edge
of the stand is to be maintained
at all times.
-Closed ceiling areas up to 100 m²
in size require an automatic fire
alarm system.
-Closed ceiling areas that are
larger than 100 m² in size also
require the installation of wall
hydrants for immediate firefighting measures
-Closed ceiling areas that are
larger than 400 m² require a
sprinkler system for the area
beneath the closed ceiling. It is
not permissible to place multiple
ceiling areas of up to 400 m²
next to one another without a
sprinkler system. A minimum
distance of 5 m (straight line)
must be maintained between
the ceiling areas.
Should a larger ceiling area result
from not observing the minimum
distance, including across multiple
stands, the expenses incurred for
compensatory measures according
to Table 1 or 2 will be billed to
those who caused them, including
expenses for the affected neighbouring stand.
The top storey must always be left
open to ensure that the effectiveness of sprinkler systems is not impaired. If the ceilings of top storeys
are closed, the additional require17
ments for areas in one-storey
stands with closed ceilings shall
apply. Please also see Item 4.4.2.
Closed ceilings are not permitted in
foyers.
Stand construction materials,
stairs
All stand construction and decorative materials must comply at least
with building materials class B1 of
DIN 4102 and/or class B/C s1 d0 of
EN 13501-1, i.e. must be flame retardant and neither form toxic gases nor drip while burning. In particular cases, special requirements
can be prescribed for load-bearing
structural parts on safety grounds.
All stairways shall comply with DIN
18065.
Emergency escape routes
The routing and dimensioning of
emergency escape routes are governed by the requirements of the
MVStättV (German regulations on
public meeting places). Distances
within exhibition stands shall be
measured according to walking
distance.
Emergency escape route signage
Escape routes, emergency exits,
emergency escape hatches and
doors along emergency escape
routes must be identified in accordance with the provisions of
ASR A1.3 “Health and Safety
Signage” and ASR A3.4/3
“Emergency Lighting and Visual
Safety Systems”. In the event that
stands are enclosed or darkened
and the general emergency lighting for the exhibition hall is not sufficient, emergency lighting and
Technical Guidelines
4.4 Fire protection and safety regulations
safety signage must be provided
for exits and emergency escape
routes (cf. Section 15 MVStättV).
For stands with an enclosed area
of 30-100 m², illuminated emergency
exit signs are sufficient.
Wall hydrants
Additional wall hydrants at exhibition stands are to be provided
primarily for self-help, but also
for use by instructed persons.
Wall hydrants for self-help comply with DIN 14461 Part 1 Type
“S” and are to be marked with an
“S” accordingly, in addition to
safety marking. The capacity of
the wall hydrants for self-help is
24 l/min with simultaneous operation of two wall hydrants with
non-distorting hoses of 19 mm in
diameter and a jet pipe with
mouthpiece of 4 mm in diameter.
Wall hydrants at exhibition stands
are to be installed in the direct
vicinity of stand entrances or, respectively, at the top or bottom of
stairs. Wall hydrants are to be
located so that every part of an
exhibition stand can be reached
with at least one hydrant. Stand
personnel will be instructed in
use of the wall hydrants by
Messe Frankfurt.
Fire extinguishers
Every level of an exhibition stand
must be equipped with at least one
fire extinguisher appropriate to the
existing fire risk. One additional fire
extinguisher must be provided for
each further 200 m². An additional
fire extinguisher must be provided
at the top of each flight of stairs
within a stand. The fire extinguish-
ers must have an extinguishing capacity of at least 27 A for fire classification A or 144 B for fire
classification B and should not
weigh more than 12 kg. Suitable
fire extinguishers must be provided
if stands have kitchens.
Fire alarm system
The automatic fire alarm systems
on exhibition stands with closed
ceilings are designed to detect a
fire at an early stage and to warn
both stand visitors, especially
those on the top floor of a stand,
and the fire service. In this way, the
conditions for escape are significantly improved and fire service
intervention times minimised. As
well as warning facilities, systems
for smoke removal can be activated
by an automatic fire alarm system.
Acoustic/visual alarm
An acoustic/visual warning system
must be installed on the top floor
of two-storey exhibition stands if
there is no visual contact with the
exhibition hall. In this way, people
on the top storey can be warned at
an early stage if there is a fire
alarm on the ground floor. The
warning system is activated/triggered by the automatic fire alarm
system on the ground floor of a
two-storey stand. For exhibition
stands with closed ceilings larger
than 400 m2, a warning system of
this type must be provided on the
ground floor too.
Soundproof booths must additionally – irrespective of their size –
either allow visual contact to the
outside or feature an acoustic/visual
signal system combined with an
18
alarm button or an emergency
switch outside the booth.
Smoke removal
Smoke removal from exhibition
stands is by natural means or
mechanically into the exhibition
hall and from there by natural
means or mechanically to the outside. No smoke extraction system is
required for exhibition stands with a
ceiling area of less than 200 m2.
For stands with a ceiling area of up
to 1,000 m2, smoke removal openings with clear opening space
totalling 1 percent of the stand
area, windows or doors with clear
opening space totalling 2 percent
of the stand area or a mechanical
smoke extraction system with an
air volume flow rate of 36 m3/h per
square metre of stand area are
considered adequate. No requirements relating to maintenance of
thermal and electrical functions
apply to systems for mechanical
smoke removal from exhibition
stands, since such smoke removal
is only relevant in the self-help
phase and possibly for giving help
to third parties and no requirements
are prescribed for exhibition stand
elements either. A mechanical
smoke removal system is triggered/
activated via the automatic fire
alarm system.
Sprinkler systems
Closed ceiling areas that are larger
than 400 m² require a sprinkler system for the area beneath the closed
ceiling.
It is not permissible to place multiple
ceiling areas of up to 400 m² next to
one another without a sprinkler sys-
Technical Guidelines
4.4 Fire protection and safety regulations
tem. A minimum distance of 5 m
(straight line) must be maintained
between the ceiling areas.
Should a larger ceiling area result
from not observing the minimum
distance, including across multiple
stands, the expenses incurred for
compensatory measures according
to Table 1 or 2 will be billed to those
who caused them, including expenses for the affected neighbouring
stand.
4.4.1.1 Construction and
decorative materials
All stand construction and decorative materials must comply at least
with building materials class B1 of
DIN 4102 and/or class B/C s1 d0 of
EN 13501-1, i.e. must be flame retardant and neither form toxic gases
nor drip while burning.
Special requirements may apply to
load-bearing structural elements in
the interest of safety. Materials
such as rigid polystyrene foam,
PVC or similar, as well as various
acrylic glass products, that are
readily inflammable, drip while
burning, form toxic gases or produce excessive amounts of smoke
shall not be employed. The materials employed shall not contribute
to evolution of large volumes of
smoke in the event of a fire. Test
certificates for the classes of building materials and the required material characteristics shall be supplied upon request. Deciduous and
coniferous trees may be used only
if their roots are kept moist at all
times. Bamboo, reed, hay, straw,
bark mulch, peat or similar materials
shall not be employed. Employment
of plastic cable ties for fastening
statically stressed parts is prohibited.
4.4.1.2 Exhibiting motor vehicles
Messe Frankfurt Venue GmbH’s
Technical Event Management Department must be notified if motor
vehicles are to be exhibited. This
notification must include the number of vehicles, as well as the specification of the type(s) of vehicle(s) to
be shown.
Vehicles with combustion engines
- The fuel tank must be locked and
nearly empty.
- Vehicles being exhibited may be
powered by the starter battery as
long as is it ensured that no hazardous gases are produced (e.g.
by using gel batteries), the battery
contacts are configured such that
they are safe to touch, and the
starter remains disconnected from
the battery.
- The battery is to be disconnected
or removed in all other cases.
Vehicles with natural gas propulsion systems
- The gas tanks must have been
emptied and depressurised (see
also Item 5.7).
Vehicles with alternative drive
technologies, e.g. electrically-powered vehicles or hybrid vehicles
- The fuel tank must be locked and
nearly empty.
- The drive motor must be disconnected from the battery, e.g. by
means of a battery disconnect
switch.
19
- It must be ensured that there is no
voltage at the high-voltage battery
/ the high-voltage battery must be
in a typical, non-critical state for a
battery (charged/discharged).
- The charging of batteries in the exhibition halls is prohibited.
- The positions of the vehicles within the stand area must be shown
on a plan.
- The relevant rescue sheets must
be kept at the stand, and are also
to be submitted to Messe Frankfurt in advance.
-Vehicles with fuel cells or other
drive units are considered separately.
A sufficient quantity of suitable extinguishing units/agents for all vehicles is to be kept available at the
stand at all times.
Messe Frankfurt Venue GmbH reserves the right to require additional
measures.
4.4.1.3 Explosive materials
Explosive materials are subject to
the German Explosives Act
(Sprengstoffgesetz), and may not
be exhibited at trade fairs or exhibitions. The same applies to ammunition in the sense of the German
Firearms Act (Waffengesetz).
4.4.1.4Pyrotechnics
Pyrotechnic shows require approval
and shall be coordinated with
Messe Frankfurt.
Pyrotechnic articles lacking the
necessary approval and pyrotechnic
articles of Classes II, III or IV are
not approved for display or use.
Technical Guidelines
4.4 Fire protection and safety regulations
4.4.1.5Balloons
The use of balloons filled with a
combustible gas in the exhibition
halls or outdoor areas is prohibited.
It is possible to apply to Messe
Frankfurt Venue GmbH’s Technical
Event Management Department
for the approval of balloons filled
with safety gas that are firmly anchored to a stationary structure,
are located within the stand and do
not exceed the maximum height.
The distribution of gas-filled balloons is prohibited.
4.4.1.6 Flying objects
The use of flying objects in the exhibition halls or outdoor areas is
prohibited. Exceptions to this rule
require the prior written consent of
Messe Frankfurt Venue GmbH.
4.4.1.7 Fog machines, hazers
and laser systems
Due to the fact that the use of fog
and haze may trigger the automatic fire alarms installed in the exhibition halls, Messe Frankfurt Venue
GmbH’s Technical Event Management Department must be notified
in writing of the use of such devices at least six weeks before the
start of the set-up period. This notification must include the number
of such devices, their model(s),
and information on the type of fog
generation being employed. No
specific form is necessary for this
notification. A copy of the operating instructions for the device(s)
and safety data sheet for the fog
fluid(s) must also be provided.
The cost of any measures necessary to deactivate fire alarm systems may be charged to the exhibi-
tor or organiser by Messe
Frankfurt. If the utilisation of fog
machines is not coordinated with
Messe Frankfurt and the fire alarm
system issues a false alarm as a result, we will be forced to pass on
the costs resulting from the deployment of the fire brigade to the
party responsible.
Fog machines may not be utilised
if they result in the disruption of
operations at neighbouring stands.
For this reason, it is also necessary
to specify the times during which
the machines will be used and how
often they will be used. Suitable
measures must be devised to ensure that the volume of fog is kept
to a minimum in areas where it is
not required. It may be necessary
for you to obtain the consent of
your neighbouring stands.
Only those fog machines which
satisfy the fundamental requirements of the German Product
Safety Act (ProdSG) may be used.
If fog machines are to be used as
vaporisers, it is recommended that
the declarations of conformity for
the devices used confirm their
compliance with DIN VDE 0700245. The type of use and specific
conditions of use must be taken
into account when selecting fog
machines. The fog machine operator must have access to the corresponding operating instructions.
The only fog fluids which can be
used inside the exhibition halls are
those which do not contain any
flammable, highly flammable or extremely flammable substances pursuant to Section 3 of the German
Hazardous Substances Ordinance
(GefStoffV) and which are not clas20
sified as hazardous substances under EU guidelines. Fog machine
fluids can only be stored in the
manufacturer’s original packaging.
During operation it is important to
ensure that there is no heat accumulation and that the housing is
able to dissipate heat without hindrance. In order to avoid the danger of fire from overheating in the
event of a malfunction, the power
supply to any fog machines not being used must be disconnected.
The use of laser systems must also
be registered, see Item 5.10.3.
4.4.1.8 Ash containers, ashtrays
If smoking has not been expressly
prohibited on stands or parts of
stands, exhibitors must ensure that
an adequate number of ash containers or ashtrays made from noncombustible material are provided
and that they are emptied regularly.
4.4.1.9 Containers for trash, recyclable materials and residual
waste
No containers for trash, recyclable
materials or residual waste that
have been fabricated from combustible materials shall be set up
on stands. All containers on stands
shall be regularly emptied, no later
than every evening following the
close of the event, and their contents deposited in the containers
for recyclable materials or residual
waste at the stations at exhibition
hall exits. In the event that large
quantities of combustible waste
are generated, same shall be safely
disposed of several times a day.
Trash bags may be deposited in
aisles daily for pick-up following the
Technical Guidelines
4.4 Fire protection and safety regulations
close of the event.
4.4.1.10Spray guns, nitrocellulose lacquers, cleaning agents,
solvents
The use of spray guns is prohibited
in all exhibition halls. There is also a
ban on the use of all substances,
paints, lacquers and varnishes containing solvents. The use of flammable liquids and construction and
working materials that release toxic
fumes is forbidden.
4.4.1.11 Work that poses a fire
hazard
Messe Frankfurt Venue GmbH’s
Technical Event Management Department must be notified in advance of any work that poses a fire
hazard, including e.g. welding, cutting, soldering, separating and
grinding work. Work cannot begin
until it has been approved and the
permit has been received. The surrounding area must be adequately
protected against hazards during
such work. Suitable extinguishing
units/agents are to be kept in the
direct vicinity and ready to use at
all times.
4.4.1.12Empty packaging / storage of materials
The storage of empty packaging/
flammable materials of any type
(e.g. packaging and packaging
materials) either inside or outside
the stand in the exhibition hall is
prohibited. All empty packaging is
to be removed without delay. It can
be placed into storage by Messe
Frankfurt’s Logistics Services department:
Logistics Services
Cargo Center Messe Frankfurt
Ludwig-Erhard-Anlage 1
60327 Frankfurt am Main
Germany
Phone +49 69 75 75-60 75
Fax
+49 69 75 75-9 60 75
[email protected]
In the event that the exhibitor does
not comply with a request to remove items that are improperly
stored, or with a request to immediately remove any empty packaging, Messe Frankfurt shall be authorised to have the items removed
at the expense and risk of the exhibitor.
4.4.1.13Fire extinguishers
Every stand shall be equipped with
at least one fire extinguisher. See
also Section 4.4.1.
4.4.2 Stand ceilings
In order to ensure that sprinkler
protection is not impaired, stands
in halls with sprinklers must always
be open at the top. Ceilings are to
be considered open when no more
than 50% per each m² of the roofed
area is covered.
Sprinkler-compatible ceilings with
a mesh size of at least 2 x 4 mm or
3 x 3 mm are permissible (no smoke
out). Tarpaulins are to be hung horizontally and only in one layer. Tarpaulins should not be allowed to
sag. Up to 30 m² of contiguous
ceiling space may be covered for
one stand without any additional
measures being necessary, as long
as this does not exceed 50% of the
stand area. In order to ensure that
multiple ceiling areas taken togeth-
21
er do not exceed the maximum
size of 30 m², a distance of at least
1.50 m from the edge of the stand
is to be maintained at all times.
Should a larger ceiling area result
from not observing the minimum
distance from stand edges, including across multiple stands, the expenses incurred for compensatory
measures according to Table 1 or 2
will be billed to those who caused
them, including expenses for affected neighbouring stand(s).
It is also possible to have multiple
ceiling areas of up to 30 m² within
a single exhibition stand, as long
as a minimum distance of 3.00 m
is maintained between each ceiling
area.
If the contiguous placement of
multiple ceiling areas (including
across multiple stands) results in a
total area of greater than 30 m²,
suitable compensatory measures
are required (please see Item 4.4.1,
Table 1 “Fire protection programme
for one-storey exhibition stands
with closed ground floor ceilings
and two-storey exhibition stands
with open top floor ceilings”). A
permit is required for closed ceilings larger than 30 m². Plans are to
be submitted to the Technical
Event Management of Messe
Frankfurt Venue GmbH for approval by no later than six weeks before
the start of stand set-up.
The installation of corresponding
compensatory facilities (wall hydrant, fire alarm system, visual/
acoustic alarm, automated smoke
extraction system, sprinkler system) is to be performed by companies authorised by Messe Frankfurt
Technical Guidelines
4.5 Exits, escape routes, doors
and entails a fee. Soundproof
booths that are 30 m² or larger
must be equipped with a fire alarm
system. All soundproof booths –
regardless of size – must have either a visual link with the outside
or a visual signalling system combined with an alarm button or
emergency-off button outside the
booth.
All requirements relating to the installation of closed ceilings can be
found under Item 4.4.1, Tables 1 and 2.
4.4.3 Glass and acrylic glass
Only glass suitable for the intended
use shall be employed. All glass
employed on glass structures shall
be safety glass. Please request our
instruction sheet entitled “Use of
glass and acrylic glass in stand
construction and design inside fair
halls”. The edges of glass panes
shall be ground or protected such
that personal injuries are precluded.
Structural elements fabricated entirely from glass shall be marked at
eye level.
4.4.4 “Trapped rooms” /
occupied rooms
“Trapped rooms” (rooms which
can only be exited via other occupied rooms) are only permissible
under the following conditions:
- In the rooms through which
trapped rooms exit, there must be
a suitably wide escape route (dimensions according to MVStättV
(German regulations on public
meeting places), but at least 90
cm) which at no point in time
may be blocked or otherwise
made unusable.
- If there is no direct line of sight to
the exhibition hall, it is required to
install an optical and acoustic
warning system to ensure that
alarms can be triggered at any
time. This system will be installed
exclusively by companies under
contract to Messe Frankfurt, at
the exhibitor’s expense.
have at least two exits, as far apart
as possible and at opposite ends of
the stand. The widths of said exits
and escape routes shall depend
upon the maximum number of persons and shall be as follows (see
also Section 4.4.1):
– fewer than 200 persons, at
least 0.90 m;
–more than 200 persons, at
least 1.20 m.
Larger exit widths shall be graduated in 0.60 m increments per 100
persons only. Emergency escape
routes are to be identified in
accordance with the German accident prevention regulations
(“Unfallverhütungsvorschriften”)
ASR A 1.3.
4.5.1 Exits, escape routes
The distance between any point on
an exhibition area and an exhibition
hall aisle shall not exceed 20 m
walking distance.
Lounges, workrooms, and exhibition areas that are intended for
fewer than 100 visitors, as well as
exhibition areas having floor areas
of 100 m² or less, shall have at
least one exit having a minimum
width of 0.90 m.
Every stand with a floor area larger
than 100 m² and/or that is intended
for more than 100 visitors must
4.5.2Doors
Employment of swinging doors,
curtains, revolving doors, doors
that require entry of a code in order to open them, sliding doors, or
other means for restricting access
along escape routes is prohibited.
Doors along escape routes must
open in the direction of escape, be
easy to open from inside to their
complete width, but may not block
the aisles when open.
22
Technical Guidelines
4.6 Platforms, ladders, stairs, landings
Publicly accessible areas that
directly border on areas more than
0.20 m below them shall be bordered by railings unless they are
connected to the lower levels by
steps or ramps. The maximum
slope of ramps on rescue and escape routes is 6%. The railing must
be at least 1.10 m high. In areas
where small children can be expected, railings and banisters
should be designed such that they
are difficult to climb over. There
must not be more than 0.12 m
space between railing/banister
components in any direction.
Handrails shall be rigid, provide a
secure grip and have no exposed
ends. A verifiable structural certification must be submitted for the
platform; the inspection and approval of this special construction
entails costs for which the exhibitor / stand constructor will be
billed
The load-bearing capacity of floors
shall, in accordance with its usage,
conform to DIN EN 1991-1-1/
NA:2010-12 Table 6.1 DE (Cat. C1),
and shall be at least 3,0 kN/m². In
accordance with DIN EN 1991-1-1/
NA:2010-12 Table 6.12 DE, railings
and banisters must be designed to
withstand a horizontal live load (for
areas of Cat. C1 – C4) of qk = 1.0
kN/m at handrail height. Accessible single-level platforms cannot
be more than 0.20 m above floor
level. The substructure of the platform floor must comply at least
with building materials class B1 of
DIN 4102 and/or class B/C s1 d0 of
EN 13501-1, i.e. must be flame retardant and neither form toxic gases nor drip while burning. Nothing
may be stored beneath platforms
or podiums. They shall have zero
fire load. Hollow spaces in platforms whose height is less than
0.20 m do not have to be monitored using automatic fire alarms.
Hollow spaces in platforms with
automatically operated turntables
or with concentrations of cable fire
loads are, insofar as they are higher than 0.20 m, to be monitored
using automatic fire alarms located
within the hollow spaces. If platforms with electrically-operated
turntables are adjacent to other
hollow spaces, these are to be separated structurally in order to prevent the spread of smoke to adjacent areas. Ladders, stairs, and
landings must comply with current
German accident prevention regulations.
All stairways must comply with
DIN 18065. The distance between
any point in the stand and an
exhibition hall aisle shall not exceed 20 m walking distance. The
number and clear width of stairs
shall depend on the area of the top
23
floor and the number of persons
on the top floor (see also Section
4.4.1):
–Top floor area up to 100 m²,
fewer than 200 people: 1 flight
of stairs, minimum width 0.90 m
–Top floor area between 100 m²
and 200 m², fewer than 200
people: 2 flight of stairs, minimum width 0.90 m each,
arranged oppositely
–Top floor area between 100 m²
and 200 m², more than 200
people: 2 flight of stairs, minimum width 1.20 m each,
arranged oppositely
–Top floor area more than 200 m²:
2 flight of stairs, minimum
width 1.20 m each,
arranged oppositely
–For each additional 100 people:
an additional 0.60 m is added
to the clear width of each flight
of stairs for each additional 100
people
Spiral and circular staircases are
approved for use as auxiliary stairways. Moving components, such
as escalators or rotating stages
(special constructions), require prior approval of Messe Frankfurt
Venue GmbH, Technical Event
Management. Stairways that are at
least 1.20 m wide must have handrails on both sides. Steps that are
wider than 2.40 m must have central handrails.
Technical Guidelines
4.7 Stand design
4.7.1 Stand appearance
Exhibitors are responsible for designing their stands, where typical
exhibition criteria applicable to the
event in question shall apply.
Stand construction shall be such
that their edges bordering on
aisles shall be as transparent as
practicable. The target should be a
frontage that is 70% open.
Lengthy, enclosed stand structures bordering on aisles are not
permitted and must be interrupted
by display cases, niches, displays
or similar. The rear sides of stands
adjacent to neighbouring stands
must be kept smooth and be
white in colour from a height of
2.50 m, or must be positioned at
least 1.00 m from the border of
the neighbouring stand, so as not
to impair the design of the neighbouring stand.
Insofar as trade fair visitors are
able to look down onto stand roofing, same shall be incorporated
into stand designs (Forum 0, Hall
3.0, Galleria 0, Hall 5.0 West and
East, Hall 6.0 East).
4.7.2 Verification of rented
areas
Rented areas shall be marked as
such by Messe Frankfurt.
Exhibitors shall be obliged to inform
themselves on site on the location
and dimensioning of any structures
or other facilities on their stand, in
particular columns, fire alarms, the
routing of utility channels, ventilation systems, floor unevenness,
etc., once they have been assigned
a stand, and, if necessary, instruct
their stand builders accordingly.
Messe Frankfurt assumes no liability
for the accuracy of the dimensions
given in hall and stand plans.
Assigned stand areas shall be observed at all times. Even lighting
fixtures and signs should not be
allowed to protrude beyond the
boundaries of stand areas.
4.7.3 Interventions in the
structures and equipment of
buildings
Components of exhibition hall
structures and their technical facilities shall not be damaged, dirtied
or otherwise altered by, e.g. drilling
into same or driving nails or screws
into same. Painting, wallpapering,
or affixing posters or other items is
also prohibited.
Components of exhibition halls and
their technical facilities shall not be
subjected to static loadings by
stand structures or exhibits.
The supporting columns of exhibition halls located within stands
may be enclosed up to the level of
the maximum stand height allowed,
provided that they shall not be
damaged thereby.
Facilities on hall columns, walls
and technical installations must be
freely accessible. If necessary,
appropriate servicing hatches must
be provided.
4.7.4 Exhibition hall floors
Carpets and other floor coverings
shall be laid such that accidents
will be prevented, and shall not
extend beyond stand boundaries.
Only PE/PP double-sided tape that
may be removed without leaving
any
24
residues shall be employed for
holding carpets and floor coverings
in place.
All materials employed shall be
completely removed by exhibitors
without leaving any residues. Any
substances such as oil, grease,
paint, and similar must be removed
from the floor immediately.
Exhibition hall floors shall not be
painted or have anything glued
onto them. Stand utilities, lines laid
out on stands, servicing access
hatches etc., shall not be obstructed.
Driving or setting anchorings or
other mounting hardware into the
floors is prohibited.
Carpets and other floor coverings
used on exhibition areas shall be at
least flame-retardant according to
DIN 4102 - B1 and/or EN 13501-1
class C. Test certificates stating the
classifications of the building
materials employed shall be kept
available on stands at all times.
4.7.5 Suspension points/chain
hoists/fasteners
Elements may only be suspended
from the technical facilities provided for this purpose.
All suspensions are subject to approval and the necessary work
must be carried out in accordance
with the applicable BGV C1 /
DGUV-17/18 regulation. This also
applies to suspensions with prerigging and suspensions with their
own ground support systems. All
spring-loaded carabiners are prohibited. All ropes, cables and chain
slings used must also be in compliance with BGV C1 / DGUV-17/18
and must be dimensioned for the
Technical Guidelines
4.7 Stand design
load to be borne. The fitters must
be in possession of the relevant
certification in accordance with
BGV C1 / DGUV-17/18, “Specialist
for load-securing devices”.
Suspensions from the hall ceiling
may only be handled by Messe
Frankfurt and companies working
under contract to Messe Frankfurt.
Order forms must be accompanied
by a floor plan showing the suspended loads and requested suspension point positions. For complex systems (as a rule, complex =
constructions with more than one
cable), it is necessary to submit a
load plan which shows not only
the overall load, but also all of the
individual loads and cable loads. A
separate structural calculation may
be needed under certain circumstances and may be requested by
Messe Frankfurt. Furthermore,
Messe Frankfurt reserves the right
to engage a structural engineer to
verify the applied loads and the
structures used. This verification
procedure incurs costs, which will
be charged to the ordering party/
exhibitor. The maximum height restrictions also apply to the truss
system and must be observed accordingly.
4.7.5.1Electric chain hoists
Electric chain hoists may only be
used in halls equipped with heavyduty suspension points. Electric
chain hoists may not be used in
halls with 50 kg suspension points
(Halfen cast-in channels). Use of
such electric motors is subject to
the requirements for electric chain
hoists in the event technology industry (Igvw SQ P2).
The weight of the electric chain
hoists must be taken into consideration on the loading diagram to ensure that the load-bearing points
are not overloaded.
The contractor must ensure that
the chain hoists are tested every
year. The seal of approval must be
attached to each motor in such a
way as to be easily visible. The test
records must accompany the motors at all times and must be kept
ready for inspection at the operating location. These tests do not replace the mandatory inspection by
an official expert every 4 years.
4.7.5.2 Manual chain hoists
Manual chain hoists may only be
used in conjunction with cables
that are at least 8 mm thick, and
only in halls with suspension
points for heavy loads. A suitable
end connection (e.g. cable lock) is
to be provided. “Cable holders”
cannot be utilised with chain hoists
for dynamic loads. Please note that
all suspension points for light loads
(generally these are 50 kg suspension points) are ONLY provided
with 5-6 mm cables! It is absolutely essential that the use of manual
chain hoists be specified when an
order is placed!
Manual chain hoists may only be
used for “single line” constructions
and must not be used for complex
systems.
The load-carrying hook of the lifting gear must be suspended perpendicular over the load’s centre of
gravity. The number of people lifting at any time must be equal to
the number of manual chain hoists
in use! A load must never be lifted
25
unless there is the obligatory manpower! Attention must be given to
ensuring that loads are lifted/raised
evenly.
Attention must also be given to ensuring that nobody is standing/
walking under the load during the
lifting operation.
The weight of the manual chain
hoists must be taken into consideration on the loading diagram to ensure that the load-bearing points
are not overloaded.
All manual chain hoists and polyester round slings must always be
secured with an additional steel
cable or an approved chain (socalled ‘safeties’).
4.7.5.3 Fasteners
Plastic cable ties must not be used
to secure components that are
subjected to static loads. Only approved fastening means (including
high-strength shackles, screw-lock
carabiners) may be used as fasteners and safeties.
4.7.6 Stand bounding walls
Messe Frankfurt shall erect, in
general, standard partition walls
having a height of 2.50 m and
supporting feet up to 0.12 m in
length.
Stands open on one side shall be
provided with one rear wall and
two side walls. Stands open on
two sides shall be provided with
either one rear wall and one right
or left side wall, or two side walls
only. Stands open on three sides
shall be provided with one rear
wall only.
Stands open on all four sides shall
not be provided with any partition
Technical Guidelines
4.7 Stand design
walls. The areas of such stands
shall be delimited by markings on
exhibition hall floors.
In the case of stands open on one
side or two sides, 5 cm shall be
deducted from the confirmed
stand widths in order to obtain the
clearances between the inner surfaces of their partition walls.
Under no circumstances shall partition walls be damaged. Messe
Frankfurt reserves the right to
invoice exhibitors for any repairs
that may be required.
In the event that exhibitors or their
stand builders shall notice any
damage to these plastic-coated
walls at the commencement of
stand construction, the service
office responsible for the hall shall
be informed immediately.
Light objects may be attached to
stand walls using decoration
hooks, which are available from
hall service offices. These hooks
are to be hung on the top edges of
stand wall systems and are capable
of supporting loads of 4 kg or less.
No more than two such hooks
shall be hung on any wall element.
The stand wall system employed
has plastic-coated surfaces, into
which no nails or screws shall be
driven, which shall not be painted,
and onto which nothing shall be
glued. In exceptional cases, Messe
Frankfurt Medien und Service
GmbH (MFS) shall allow walls to
be wallpapered using suitable
materials, provided that it shall be
reimbursed for the costs of restoring
them to their original conditions by
exhibitors prior to the commencement of the wallpapering work
involved. Affixing lacquered wall-
paper, washable wallpaper or any
other wallpaper having a barrier
coating of any kind to stand wall
systems is prohibited. Affixing any
self-adhesive tapes, foils, or similar
to stand wall systems is also prohibited. Additional partitioning
walls for conference cabins on
stands or for other subdivisions of
stands shall be set up at exhibitors’
expense upon request. MFS shall
have the work required performed
by a specialist company.
MFS also offers exhibitors complete
stands in standard sizes ranging
from 15 m2 to 49 m2 equipped with
standard furnishings, as well as
rentals of custom furnishings for
stands having larger floor areas.
They can be ordered through the
Messe Frankfurt online order shop.
4.7.7 Advertising media/
presentations
Stand and exhibit lettering and
company and brand logos shall not
exceed the maximum construction
height (cf. the addendum hereto).
Advertising materials, logos etc.
are to be kept at least 1.00 m from
the border of the neighbouring
stand. Same should have an attractive appearance.
Presentations, visual advertising
media, slow-moving and acoustic
advertising media, and playback of
recorded music shall be allowed,
provided that neighbours shall not
be disturbed thereby, no traffic
jams shall occur in aisles, and
Messe Frankfurt’s own public address system shall not be drowned
out. Sound pressure levels at the
boundaries of the stands involved
shall not exceed 70 dB(A). In the
26
event of violations of that regulation,
Messe Frankfurt shall be entitled to
take action against offenders and,
if necessary, demand that the
offending equipment be shut
down.
For shows and similar events, the
Employers’ Liability Association
regulations “Event and production
locations for stage presentations”
BGV C1 / DGUV-17/18 must be observed. Messe Frankfurt is to be
notified of any shows, or product
presentations involving shows, that
are planned.
Distribution of printed matter and
employment of advertising media
by exhibitors is allowed on their
own stands only.
4.7.8 Barrier-free construction
Freedom from barriers should be
assured when designing the stand.
It should be possible for mobilityimpaired persons to easily access
stands and use their facilities without assistance.
4.7.9 Foundations, pits
In the event that exhibitors plan to
have any foundations built, pits
dug or any other alterations made
to buildings, scale drawings listing
the weights and dimensions of
exhibits and storage areas shall be
submitted to Messe Frankfurt
Venue GmbH, Technical Event
Management, for approval no later
than six (6) weeks prior to the
opening of the event involved.
Exhibitors shall be responsible for
all associated costs as well as expenses to restore any items altered
to their original conditions immediately following conclusion of the
Technical Guidelines
4.8 Outdoor exhibition areas
event. Orders are to be directed
exclusively to Messe Frankfurt.
The foregoing general regulations
governing stand construction also
apply, suitably modified, to stand
construction and stands erected on
outdoor exhibition areas. In the
case of stands to be erected on
outdoor exhibition areas, exhibitors
shall submit scale floor plans and
top/side/perspective view drawings
covering the planned stand structures and stand design, complete
with their precise dimensions, to
Messe Frankfurt Venue GmbH, Technical Event Management, for approval no later than six weeks prior
to the start of set-up work. Exhibitors shall be charged for approvals
of stands to be erected on outdoor
exhibition areas.
Checked, or checkable, static computations shall be included with
the sets of drawings submitted. If
no checked static computations
are submitted, checking by a firm
of engineering consultants engaged by Messe Frankfurt shall be
required. The charges therefor
shall be separately invoiced to exhibitors by the respective firm of
engineering consultants.
Insofar as superstructures have
been classified as temporary structures, a valid certification book
must be submitted. Messe Frankfurt’s Technical Event Managementmust be notified if temporary
structures are to be erected. The approval documentation/certification
book must be at the stand for approval before the start of the event.
The exhibitor/stand constructor will
be invoiced for the costs of approving the temporary structure. In the
event that exhibitors plan any
excavations for foundations, pits,
pipelines, cables, flagpoles etc. in
outdoor exhibition areas, approvals
for same must be obtained from
Messe Frankfurt, Technical Event
Management, in good time. This
work may not be carried out until
approval has been obtained.
Ground anchors such as ground
pegs etc. are not permitted.
4.9.2 Restrictions applying to
stand superstructures, safety
clearances and the heights of
stand interiors
In the interest of the overall character of the exhibition hall and for
safety reasons, Messe Frankfurt
reserves the right to withhold
approval of two-storey structures
at its own discretion.
The clear height of interiors in
multi-storey structures must be at
least 2.30 m. If 30 m² or more of
the stand area is covered by the
upper storey, this area must be
equipped with an automatic fire
alarm system. Other measures
may also be necessary – please
see Item 4.4.1, Tables 1 and 2, for
detailed information. The exhibitor
is to order any necessary compensatory measures from Messe
Frankfurt Venue GmbH, Technical
Event Management. Messe Frankfurt will arrange for the necessary
installations and invoice the exhibitor for the costs entailed.
Structural calculations submitted
to Messe Frankfurt for inspection
or which have already been inspected will be given to a firm of
engineering consultants commissioned by Messe Frankfurt to determine if they are in compliance
with the construction plans submitted. In the event that structural
calculations examined by a second, independent structural engineer are not submitted, the engineering consultants will inspect the
4.9 Two-storey structures
4.9.1 Requests for approval
Two-storey structures require the
approval of Messe Frankfurt’s
Technical Event Management.
Inquiries should be submitted no
later than six (6) weeks prior to the
start of set-up work to the following address:
Messe Frankfurt Venue GmbH
Technical Event Management
Ludwig-Erhard-Anlage 1
D-60327 Frankfurt am Main
[email protected]
Exhibitors shall be charged for
checking of plans for two-storey
structures. Said charges are exclusive of charges for a required fire
alarm system or other fire protection measures that may become
necessary.
27
Technical Guidelines
4.9 Two-storey structures
plans themselves and separately
invoice the exhibitor for their
services. The structural engineer
will contact the stand construction
manager at a specified time/after
consultation in order to inspect the
structural characteristics of the
stand.
4.9.3 Live loads/design loads
The following working load requirements apply to the upper floor
of a two-storey stand in an exhibition hall, as perpendicular live
loads in accordance with DIN EN
1991-1-1/NA:2010-12 Table 6.1DE:
-The following live load (Cat. C1)
is required for limited use by
trade visitors or by stand personnel engaged in discussions
or assisting customers, i.e. furnished with tables and chairs
arranged freely or in separate
meeting rooms: qk = 3.0 kN/
m2.
-The following live load (Cat. C3
or higher) is required for unrestricted use as a freely accessible area for exhibitions and assemblies, either with or
without densely arranged seating: qk = 5.0 kN/m2.
The type of use must be clearly evident in the plans submitted for approval. The evidence of stand safety must allow for the fact that
anchorings are not permitted.
A horizontal load amounting to
H = qk/20 (qk = perpendicular live
load) at upper floor level must be
assumed for a two-storey exhibition stand or grandstand in order
to achieve adequate longitudinal
and transverse stability.
In accordance with DIN EN 1991-11/ NA:2010-12 Table 6.12DE, railings
and banisters must be designed to
withstand a horizontal live load (for
areas of Cat. C1 – C4) of qk = 1.0
kN/m at handrail height.
Evidence showing that the permitted loads on the hall floor have not
been exceeded, e.g. by individual
supports (also refer to “Technical
Data on the Exhibition Halls of
Messe Frankfurt”) must be provided.
For multi-storey structures and
special constructions, load-distributing base plates measuring at
least 0.20 m x 0.20 m are to be
provided beneath the supports;
with high loads these must comply
with the corresponding structural
engineering requirements.
Stairs and landings must always be
designed for a live load (Cat. T2) of
qk = 5.0 kN/m2.
4.9.4 Escape routes / stairways
On the top floors of two-storey
exhibition stands, the walking distance from any accessible location
to the nearest exhibition hall aisle
via the stairway shall not exceed
20.00 m.
All stairway structures shall comply
with DIN 18065. The number and
inner width of stairs shall depend
on the area of the top floor and the
number of persons on the top floor
(cf. Section 4.4.1):
–Top floor areas up to 100 m2 and
maximum occupancies of less
than 200 persons:
1 stair, minimum width 0.90 m.
–Top floor areas from 100-200 m²
and maximum occupancies of
28
less than 200 persons:
2 stairs, minimum width 0.90 m
each, arranged oppositely
–Top floor areas from 100-200 m2
and maximum occupancies of
more than 200 persons:
2 stairs, minimum width 1.20 m
each, arranged oppositely
– Top floor areas exceeding
200 m2:
2 stairs, minimum width 1.20 m
each, arranged oppositely
–For each additional 100 persons:
+ 0.60 m inner stair width
Spiral staircases or stairways with
rungs are approved for use as auxiliary stairways. Moving components, such as escalators or rotating
stages (special structures), require
prior approval from Messe Frankfurt Venue GmbH, Technical Event
Management. Stairways that are
wider than 2.40 m shall have central handrails.
Handrails shall be rigid, provide a
secure grip and have no exposed
ends.
4.9.5 Building materials
All stand construction and decorative materials must comply at least
with building materials class B1 of
DIN 4102 and/or class B/C s1 d0 of
EN 13501-1, i.e. must be flame retardant and neither form toxic gases nor drip while burning.
Special requirements may apply to
load-bearing structural elements in
the interest of safety. Materials
such as rigid polystyrene foam,
PVC, or similar, as well as various
acrylic glass products, that are
readily flammable, drip while
burning or form toxic gases shall
Technical Guidelines
4.9 Two-storey structures
not be em-ployed. The materials
employed shall not contribute to
evolution of large volumes of
smoke in the event of a fire.
4.9.6 Top floors
Guards at least 0.05 m high that
will prevent objects from rolling off
top floors shall be installed on the
flooring of top floors, in the vicinity
of railings, if required.
Railings shall comply with Sections
4.6 and 4.9.3 above.
The second floor must be at least
2.5 m away from neighbouring
stands, or the side of the top floor
adjacent to the neighbouring stand
must be closed with a wall at least
2 m high.
The top storey should always be
left open to ensure that the effectiveness of the fire extinguishing
systems is not impaired. If the ceilings of top storeys are closed, the
29
requirements as shown in table 2
of 4.4 Fire protection and safety
regulations shall apply. All of the
necessary fire protection measures
can be found under Item 4.4.1. In
addition to the fire extinguishers already present on the ground floor,
at least one approved and suitable
fire extinguisher per stairway (in
compliance with DIN 14406 / EN3)
is to be located in a clearly visible
and easily accessible place.
Technical Guidelines
5. Operational safety, technical safety provisions, technical regulations and utilities
5.1 General regulations
Exhibitors are responsible for
operational safety and maintaining
compliance with occupational
health and safety and accident prevention regulations on their stands.
All set-up and dismantling work
shall comply with occupational
health and safety and industrial
regulations.
5.1.1Damage
Any and all damage caused by
exhibitors or their agents on the
exhibition grounds or in the
grounds’ buildings or facilities
shall be remedied by Messe
Frankfurt at said exhibitors’ expense following the close of the
event.
5.2 Employment of tools and other equipment
The use of stud guns may be approved on a case-by-case basis.
The employment of woodworking
machinery that lacks sawdust/chip
extraction systems is prohibited.
Cranes, forklifts and other devices
for loading/unloading may only be
used by the Messe Frankfurt‘s
Logistics Service. The employment
of exhibitors‘ own forklifts is prohibited for safety reasons. If required,
forklifts for loading and unloading
are available on a fee basis from
the Messe Frankfurt Logistics
Service.
The utilisation of electric lift trucks
for transporting goods at ground
level is permitted.
Electric lift trucks may only be used
for assembly work on the rented
stand area; their use for loading or
unloading is prohibited.
sons it is necessary that all devices
that consume electricity be turned
off at the end of every event day
when leaving the stand. Exception:
Emergency lighting, all systems
pertaining to safety and security,
refrigerators, computers and servers that are required for stand facilities and which would require a
great deal of time/effort were they
to be restarted.
5.3.2 Electrical installations on
stands
Electrical installations on stands
may be installed by Messe Frankfurt. Exhibitors shall enter their
orders for same directly with
Messe Frankfurt. Installation shall
be performed by an electrical contractor authorised by Messe Frankfurt.
5.3 Electrical installations
5.3.1 Electrical outlets
Every stand that is supplied with
electric power is provided with one
or more electrical outlets. This is
done exclusively by contract partners of Messe Frankfurt and is subject to a fee. The electrical supply
shall be shut off one hour after
events close on their final day for
safety reasons.
For safety and fire protection rea-
30
Technical Guidelines
5.3 Electrical installations
5.3.3 Installation and operating
regulations
All electrical systems shall be installed and operated in compliance
with the latest safety regulations of
the VDE German Electrical Engineering Association, in particular
VDE 0100, 0100-718, 0128 and IEC
standard 60364-7-711.
Exhibitors shall be fully liable for
any damage to Messe Frankfurt’s
exhibition halls, sections of its
buildings, or to exhibition stands or
exhibits of other exhibitors that
may occur due to defective or incorrectly installed electrical installations.
The percentages of high-frequency
or low-frequency interference
transmitted to the network shall
not exceed those stated under VDE
0160 and VDE 0838 (EN 50 006).
For devices and exhibits with frequency converters, the exhibitor
shall install suitable universal current-sensitive residual current-op-
erated protective devices (RCD) of
type B in accordance with DIN
VDE 0664.100.
Electrically conductive components
shall be included in measures intended to prevent hazards due to
indirect contact (stand grounding).
Furthermore, exclusively insulated
copper wiring of types NYM,
H05VV-F and H05RR-F having a
minimum cross-sectional area of
1.5 mm2 shall be employed. All
types of wiring shall be employed
exclusively in compliance with the
regulations of DIN 0281 and 0282
of the VDE (German Electrical
Engineering Association).
Employment of any type of flat
conductors is prohibited.
Employment of bare electrical
wiring or terminals on low-voltage
systems is prohibited.
Secondary lines shall be protected
against short circuiting and overloading.
5.3.4 Safety precautions
All electrical appliances, which
give off heat (hot plates, spotlights, transformers etc.) shall be
mounted on non-inflammable,
heat-resistant, insulating bases in
order to provide extra protection.
Sufficiently large distances, suited
to the quantities of heat generated,
from any combustible materials shall
be maintained at all times. Lighting
fixtures shall not be attached to
any combustible decorations or
similar.
5.3.5 Emergency lighting
Stands on which existing general
emergency lighting is ineffective
due to their construction shall
require their own additional emergency lighting, as required by VDE
0100-718, which shall be laid out
such that it will reliably allow finding one’s way to the general escape
routes.
5.4 Water and drain installations
Every stand that is to be supplied
with water or a drain will be supplied
with one or more connections to
water/drain lines. Connections to
exhibition hall water and drain lines
shall be via 1/2-inch pipes in the
case of water lines and 40-mm
pipes in the case of drain lines.
Water and drain lines shall be routed
over exhibition hall floors to the
rear or side walls of stands via the
shortest routes.
Underfloor/underground routing
may be provided on Hall levels 4.0,
8.0 and 9.0 and on outdoor exhibition areas. Within stands, lines will
be routed above floor level, along
stand walls.
In order to be able to provide exhibitors with rapid assistance in
the event that problems arise,
Messe Frankfurt shall operate an
emergency stand-by service, whose
location may be obtained from the
31
hall manager’s office, on all days of
the event in question. Connections
on stands shall also be installed
exclusively by Messe Frankfurt’s
contract plumbers.
Charges for additional plumbing
fixtures, such as rentals of wash
basins, sinks etc., and for installation
of exhibitor-supplied equipment
shall be invoiced to exhibitors.
Both contracting parties accept the
“Terms and Conditions for the
Technical Guidelines
5.4 Water and drain installations
Connection and Supply of Water
and Drains” as integral parts of the
contractual agreement binding
upon both of them.
Water supplies shall be shut off on
the last day of events, usually one
hour before the trade fair closes,
for safety reasons.
All installations within the stand
must comply with the current German Drinking Water Ordinance to
ensure that the installation and op-
eration of a water connection does
not exert any long-term detrimental
effects on the quality of the drinking water.
5.5 Compressed air/gas installations
5.5.1 Compressed air installations
Every stand that is to be supplied
with compressed air shall be equipped with one or more connections
to supply lines. Installation of said
connections shall be arranged by
Messe Frankfurt.
Max. pressure: 8 bar (A pressure
reducer should be used, if required.)
Supplied via compressed air hoses
equipped with ball valves:
½’’ for flow rates up to 1,500 l/min.
¾’’for flow rates exceeding
1,500 l/min.
Compressed air shall be supplied
commencing on the final day of
set-up periods. Thereafter, compressed air shall be supplied on a
daily basis, commencing one hour
prior to the opening of the event
and terminating thirty minutes
after it closes.
5.5.2 Gas installations
Every stand that may be supplied
with gas/natural gas has one or
more connections to supply lines.
DVGW regulations regarding installation of items of equipment shall
be binding upon exhibitors. Exhaust
gases from larger items of equipment shall be conducted outdoors.
Installation of connections to supply
lines shall be arranged by Messe
Frankfurt. Access to shut-off valves
for gas systems installed on stands
shall be clearly identified by identifying markings (safety markings)
thereon complying with BGV A8 /
ASR A 1.3.
5.6 Machinery, pressure vessels, exhaust systems
5.6.1 Noise generated by
machinery
Operation of noisy machinery and
other equipment should be restricted
in the best interests of all exhibitors
and visitors. Noise levels at the
boundaries of stands shall not
exceed 70 dB(A).
5.6.2 Product safety
Exhibitors of technical equipment
have to comply with the provisions
of the German Product Safety Act
(ProdSG) and the respective applicable harmonised EU regulations.
Equipment shall be properly operated for its intended purposes only
such that users or third parties shall
be protected against hazards to life
and limb. Under no circumstances
shall machinery or other items of
equipment be demonstrated without the associated safety equipment. In the event that items of
equipment are to be displayed in
operation, components thereof or
32
items of safety equipment may be
fabricated from transparent materials, provided that the same degree
of safety shall be guaranteed.
Exhibited equipment may be subjected to visual inspection(s) by a
commission during the event involved. In the event that said
inspection(s) shall show that the
equipment involved fails to comply
with the provisions of the Product
Safety Act, the Darmstadt Regional
Administrative Council (Regierung-
Technical Guidelines
5.6 Machinery, pressure vessels, exhaust systems
spräsidium) (Department of Occupational Health and Safety and
Technical Safety) may, among other
measures, assess a fine or prohibit
its exhibition, effective immediately,
even if the equipment involved shall
have already been set up for exhibition. CE symbols are to be affixed
to certain types of machinery and
other equipment as visible evidence
of compliance with the aforementioned regulations. In order that it
may be determined whether applicable regulations have been observed in conjunction with their CE
certification, exhibitors shall keep
both the associated Germanlanguage EU certificates of compliance
or manufacturers’ certificates of
compliance and German-language
operating manuals available on their
stands at all times.
According to Section 3 (5) of the
ProdSG, equipment that fails to
comply with applicable EU regulations may be exhibited at trade
fairs, exhibitions, demonstrations or
similar events, provided that the exhibitor clearly points out that the respective equipment fails to comply
with the provisions of said regulations and may not be purchased until such time as its manufacturer, or
its agent domiciled within the EU,
shall provide that it complies therewith.
Appropriate safety precautions
must be taken when demonstrating
machinery or equipment.
Messe Frankfurt Venue GmbH shall
be entitled to prohibit the exhibition
or demonstration of equipment at
any time if, in its opinion, same
might cause safety hazards or dis-
turb others. Irrespective thereof, the
Darmstadt Regional Administrative
Council (Regierungspräsidium) (Department of Occupational Health
and Safety and Environment) shall
be entitled to issue injunctions prohibiting operation of same.
5.6.2.1 Safety equipment
Components of machinery and
apparatus shall be placed in operation only if all of their safety
equipment is in place and fully
operational.
Safe, transparent covers may be
used instead of the normal guards.
In the event that items of equipment shall not be placed in operation, its safety equipment may be
removed in order to allow visitors
to inspect the design and workmanship of its exposed components. However, said safety equipment shall remain visibly displayed
alongside the machine at all times.
5.6.2.2.Inspection procedures
Exhibited items of equipment shall
be inspected by the responsible
regulatory agency, i.e. the Frankfurt-based Department of Occupational Health and Safety and Environment of the Darmstadt
Regional Administrative Council
(Regierungspräsidium), jointly
with the responsible specialist
committees of the associated professional and industrial associations, if applicable, and their compliance or non-compliance with
applicable accident prevention
and safety regulations determined.
In order that CE certifications may
be readily verified by the agency,
33
EU certificates of conformity
should be available for inspection
on stands at all times. Exhibitors
who have any doubts about the
equipment to be exhibited should
contact the responsible agency
well in advance of the opening of
the trade fair involved.
5.6.2.3 Prohibition of operation
In addition, Messe Frankfurt shall
be entitled to prohibit the operation of machinery, apparatus or
other items of equipment at any
time if, in its opinion, their operation might cause personal injuries
or property damage.
5.6.3
Pressure vessels
5.6.3.1 Certificates of approval
Pressure vessels may only be
operated at the stand if the testing
mandated by the current version
of the German Ordinance on
Industrial Safety and Health
(BetrSichV) has been carried out.
The test certificates issued based
on said testing shall be kept on
hand at the exhibition site and
presented to the responsible regulatory agencies for inspection
upon request.
Information regarding the applicable regulations may be obtained
from the
Regierungspräsidium Darmstadt
Abt. Arbeitsschutz und Umwelt
Gutleutstraße 138
60327 Frankfurt am Main
Telephone +49 69 2714-0
Fax
+49 69 2714-5951
Technical Guidelines
5.6 Machinery, pressure vessels, exhaust systems
5.6.3.2Testing
Certifications of structural integrity
or hydraulic pressure tests alone
shall not be regarded as adequate.
The same applies to pressure vessels manufactured in foreign countries or borrowed vessels.
In the event that applications
therefor have been submitted no
later than six (6) weeks prior to the
opening of the event involved,
pressure vessels requiring testing
may, upon presentation of the
associated certifications of structural integrity and hydraulic pressure
tests and exhibitors providing the
services of a fitter on their stand,
be tested for acceptance on exhibition stands by the German Technical
Inspectorate (TÜV) up to one day
prior to the opening of the trade
fair. Inquiries regarding same
should be addressed to Messe
Frankfurt.
5.6.3.3 Rental equipment
Since assessments of pressure
vessels manufactured in foreign
countries cannot be completed
during the relatively short set-up
periods, employment of tested
rental vessels is to be preferred.
Exhibitors shall be charged for
rentals of rental containers.
Same shall be conducted outdoors
via suitable exhaust ducts, as stipulated under the currently valid
version of the German Federal Pollution Protection Act (“Bundesimmissionsschutzgesetz”).
5.6.3.4 Inspections by regulatory
agencies
The necessary acceptance certificates shall be kept on hand for inspection by regulatory agencies
during the event involved. Information on same is available from
the Frankfurt-based Department
of Occupational Health and Safety
and Environment of the Darmstadt
Regional Administrative Council
(Regierungspräsidium), which is
the responsible regulatory agency.
5.6.5 Exhaust systems
Installation of exhaust ducts connected to an exhaust outlet for exhausting combustible or toxic gases or vapours or gases regarded as
offensive by the general public
shall be required. Exhaust ducts
extending outdoors shall be installed exclusively by Messe Frankfurt, using its own materials, wherever feasible. Connections to
exhibits are to be installed by exhibitors. Orders for such exhaust
systems may be submitted informally, but should be accompanied
by floor plans indicating where
connections should be installed.
Cost estimates shall be sent to applicants. Work shall commence
only once they have accepted said
cost estimates and place their orders.
5.6.4 Exhaust gases and
vapours
Combustible or toxic gases or vapours or gases regarded as offensive by the general public liberated
or evolved by exhibits or items of
equipment shall not be conducted
into exhibition halls.
5.7 Employment of compressed gases, liquefied gases and combustible liquids
5.7.1 Compressed gas and
liquefied gas systems
Storage or use of compressed or
liquefied gases in exhibition halls
and on outdoor exhibition areas
without the written approval of
Messe Frankfurt is prohibited.
5.7.1.1 Application for approval
of compressed gas bottles
If liquefied gas or other combusti-
ble gases stored in compressed
gas bottles are to be used in presenting exhibits, approval therefor
shall be obtained from Messe
Frankfurt, Technical Event Management, in writing in due time. In accordance with applicable accident
prevention regulations, compressed gas bottles shall be protected against impacts, falling over,
tampering by unauthorised per34
sons and sources of heat.
5.7.1.2 Employment of liquefied
gases
Employment of liquefied gases in
exhibition halls is generally prohibited. However, in the case of approved exceptions, i.e. if necessary
to accomplish the purpose of the
exhibition, a single compressed
gas bottle having a content of 11 kg
Technical Guidelines
5.7 Employment of compressed gases, liquefied gases and combustible liquids
or less may be set up on exhibition
stands.
Empty gas bottles shall not be kept
or stored on stands or in the exhibition halls.
5.7.1.3 Installation and maintenance of liquefied gas systems
The Technical Regulations Applying to Liquefied Gases (“Technische Regeln Flüssiggas”), TRF 2012,
published by the German
Association of the Gas and Water
Industry (“Deutscher Verein des
Gas- und Wasserfaches e.V.”
(DVGW)) and the German Liquefied
Gases Association (“Deutscher Verband Flüssiggase e.V.” (DVFG)), as
well as the Guidelines on the Use
of Liquefied Gases (“Richtlinien für
die Verwendung von Flüssiggas”),
ZH 1/455, published by the Union
of the Commercial Professional
Societies (“Hauptverband der gewerblichen Berufsgenossenschaften”), shall be observed when
installing or maintaining liquefied
gas systems.
5.7.2
exhibition halls or on outdoor exhibition areas without written approval is prohibited.
Approvals for storage and/or use of
combustible liquids for operating
and/or demonstrating exhibits may
be granted. The associated applications shall be submitted to Messe
Frankfurt along with safety data
sheets.
Replicas are to be used for advertising and demonstration purposes.
5.7.2.5 Operation requirements
Systems that are operated by, or
demonstrated using, combustible
liquids shall be equipped with nonflammable collecting basins on
their filling fittings, and at other
locations where liquids might exit.
Any combustible liquids that may
enter collecting basins shall be
immediately removed and safely
disposed of in order to preclude
any fire and/or explosion hazards.
5.7.2.2 Storage of operating
supplies
Supplies of combustible liquids
sufficient for one day’s operation
and/or demonstration only may be
stored on stands. The quantities
involved shall be stated on applications for approval.
5.7.2.6 Filling systems with combustible liquids
Since temporary hazards arise
when filling systems with combustible liquids, the utmost care
and precautions shall be observed
in such cases.
5.7.2.3 Storage vessels
Said daily supplies shall be neatly
stored in closed, unbreakable
vessels and be protected against
unauthorised access. Storage
vessels shall be stored in non-inflammable collecting basins.
Combustible liquids
5.7.2.1 Storage and use
Storage or use of combustible liquids (cf. the Regulation on Combustible Liquids (“Verordnung über
brennbare Flüssigkeiten”) (German
Federal Law Gazette [BGBl] I)) in
5.7.2.4 Storage locations
Smoking shall be prohibited at all
times at storage locations. Suitable
“No Smoking” signs shall be posted.
Suitable manual fire extinguishers
shall be on hand at all times.
35
5.7.2.7 Empty containers
Empty containers that have contained combustible liquids shall not
be kept or stored on stands or in
exhibition halls.
5.7.3 Combustible pastes and
other fuels
Heating or cooking devices fired by
wood, coal, gas, combustible liquids or combustible pastes are prohibited.
Technical Guidelines
5.8 Asbestos and other hazardous materials
Employment or use of building
materials that contain asbestos or
products that contain asbestos or
any other hazardous materials is
prohibited.
The bases for this injunction are
the German Act on Protection
Against Hazardous Substances
(ChemG), BGBl I (German Federal
Law Gazette I), Part I, Page 1703, in
conjunction with the German Regulation on Prohibited Chemicals
(ChemVerbotsV), and the Regulation on Hazardous Substances
(GefStoffV).
5.9 Movie and TV screenings, slide shows and other presentations, stages
Spectator rooms which are larger
than 100 m² and/or intended for
more than 100 visitors shall have at
least two exits leading directly to
exhibition hall aisles. Said exits
shall be as widely separated as
possible and situated on opposite
sides of said rooms.
Spectator rooms accommodating
more than 200 persons require
special approvals (cf. Section 4.5
above).
The provisions of Section 40 of
MVStättV (German regulations on
public meeting places) apply to
stages > 50 m².
Brandschutz) shall be informed in
writing regarding approved handling
or use of radioactive materials and
the installation/usage sites involved.
Abt. Arbeitsschutz und Umwelt
Dezernat IV / F45.2
Gutleutstraße 138
60327 Frankfurt am Main
Tel.
+49 69 2714-1958 or
Tel.
+49 69 2714-1961
to whom applications for approval
or notifications shall be informally
submitted in triplicate at least four
(4) weeks prior to the opening of
the event involved.
The fire protection authorities of
the city of Frankfurt am Main
(Branddirektion, Vorbeugender
Brandschutz) shall be informed
in writing regarding approved
operation and the installation/usage
sites of X-ray systems and sources
of broadcast interference.
5.10Radiation protection
5.10.1 Radioactive materials
Handling or using radioactive materials requires approval pursuant
to the German Radiation Protection
Regulations (StrlSchV); this also
applies to exhibiting such materials.
Said approval shall be applied for
in writing with the authorities responsible for the exhibition site
and submitted to Messe Frankfurt
no later than six (6) weeks prior to
the opening of the trade fair in question.
In the event that approval has
already been granted, it shall be
shown that the planned handling
or use of radioactive materials on
the exhibition grounds is legally
justified.
The fire protection authorities of
the city of Frankfurt am Main
(Branddirektion, Vorbeugender
5.10.2 X-ray systems and
sources of broadcast interference
Operation of X-ray systems or
sources of broadcast interference
requires approval and shall be coordinated with Messe Frankfurt.
The provisions of the Regulation on
Protection Against Injuries Due to
X-Radiation (RöV) shall be observed
at all times.
According to §§ 3, 4, 5 and 8, RöV,
operation of X-ray systems or
sources of broadcast interference
requires either approval or notification thereof. The responsible
regulatory agency is the
Regierungspräsidium Darmstadt,
36
5.10.3 Laser systems
Messe Frankfurt must be notified
Technical Guidelines
5.10Radiation protection
if laser systems are to be used.
The “Registering a laser system”
form is to be obtained from Messe
Frankfurt Venue GmbH’s Technical
Event Management Department,
filled out and submitted. The operation of laser systems is to be reported to the responsible authorities pursuant to Section 6 of the
Accident Prevention Regulations
for Laser Radiation (DGUV Regulation 2). The operation of laser
equipment must be in compliance
with the requirements of the German occupational health and safety regulations on artificial optical
radiation (OStrV), 2006/25/EC,
DIN EN 60825-1 and DIN EN
12254, and show lasers must also
meet the requirements of DIN
56912.
There must be technical and/or organisational measures in place to
ensure that no one is exposed to
laser radiation above the maximum permissible dose when ad-
justing or operating the laser system. When laser systems of Class
3R, 3B or 4 are demonstrated at
exhibitions or trade fairs, it must
be ensured that no uncontrolled
reflected radiation can occur, and
that the laser area around the laser facilities is restricted using
barriers or covers bearing the laser
warning symbol so that it is not
accessible to people (German occupational health and safety regulations on artificial optical radiation (OStrV), Section 7).
Furthermore, the operation of
Class 3R, 3B or 4 laser systems at
stands is only permitted if they
have been inspected by a publicly
appointed and sworn authority before the start of the trade fair and
declared safe. A copy of the “Inspection protocol for temporary
installations” is to be submitted to
Messe Frankfurt Venue GmbH. In
the event that the operator modifies or adds to the laser system af-
ter the inspection by a publicly appointed and sworn authority has
taken place, the permission to operate the system becomes null
and void. Should this occur,
Messe Frankfurt Venue GmbH
shall be entitled to turn off the
power supply to the stand or to
confiscate the laser system (the
system would be returned on the
final day of the trade fair after the
event has closed).
5.10.4LED
Messe Frankfurt’s Technical Event
Management Department must be
notified if LED systems or spotlights of Risk Class 2 or 3 that are
very powerful or very bright are to
be used. Suitable extinguishing
units/agents are to be kept in the
direct vicinity of all LED systems
and must be ready to use at all
times.
5.11High-frequency equipment, radio systems, electromagnetic compatibility and harmonics
Operation of high-frequency equipment, radio transmitters or other
devices emitting electromagnetic
radiation requires the approval of
the Federal Network Agency
(Bundesnetzagentur) and shall be
coordinated with Messe Frankfurt,
in order to ensure an even distribution of frequencies and to help
avoid any mutual interference
where possible.
The fire protection authorities of
the city of Frankfurt am Main
(Branddirektion, Vorbeugender
Brandschutz) shall be informed in
writing regarding approved operation and the installation/usage sites
of high-frequency equipment, radio
transmitters or other devices emitting electromagnetic radiation.
Operation of high-frequency equipment or radio transmitters shall be
approved only if they comply with
the provisions of the German Act
on Telecommunications Equipment
(“Gesetz über Fernmeldeanlagen”)
37
(BGBl (German Federal Law
Gazette)) and the Act on the Electromagnetic Compatibility of
Equipment (“Gesetz über die elektromagnetische Verträglichkeit von
Geräten” (EMVG)). Operation of
paging systems, microphone systems, intercommunications systems
and radiocommunication systems
requires the approval of the
Bundesnetzagentur für Elektrizität,
Gas, Telekommunikation, Post und
Eisenbahnen,
Technical Guidelines
5.11High-frequency equipment, radio systems, electromagnetic compatibility and harmonics
Außenstelle Eschborn
Auf der Ludwigshöhe 204
64285 Darmstadt
Tel.+49 6151 170-255
Fax+49 6151 170-181
Irrespective of any approvals issued
by said agency, placing wireless
paging systems into operation
requires the approval of Messe
Frankfurt in order that the frequency
bands involved will be evenly distributed and interference will be
precluded to the maximum extents
feasible.
Said approval shall be applied for
with Messe Frankfurt, stating the
technical data of the systems to be
involved. Orders for assignment of
frequency bands shall be submitted on the respective order form.
The provisions of the 26th Regulation on the Implementation of the
German Federal Pollution Protection
Act (“26. Verordnung zur Durch-
führung des Bundesimmissionsschutzgesetzes”) shall be observed
whenever exhibits or stand decorations that employ electric, magnetic
or electromagnetic fields are exhibited or employed. Messe Frankfurt
shall be notified regarding any
sources of strong magnetic fields
present on stands and their respective locations.
5.12Cranes, forklifts, and empty packings
For safety reasons, the operation of
exhibitors‘ own lifting equipment
on the exhibition grounds is prohibited. Only the equipment of
Messe Frankfurt and its official
logistics partners may be operated.
Forklift and crane services on the
exhibition grounds can only be
ordered from Messe Frankfurt; these
services will be performed by its
logistics partners. The same shall
apply for the storage of freight/
goods and empty packaging during
the event.
Customs clearances for temporary
or permanent imports, on the other
hand, will be provided and invoiced
directly by the logistics partners.
The latest version of the General
Terms and Conditions for German
Freight Forwarders (“Allgemeine
Deutsche Spediteurbedingungen“
(ADSp)) and the Schedule of
Freight Forwarding Rates for Trade
Fairs and Exhibitions in Frankfurt
(“Speditionstarif für Messen und
Ausstellungen in Frankfurt“) shall
apply to all freight forwarding
orders on the exhibition grounds.
No empty packaging or combustible materials of any kind are to be
stored in halls, either inside or out-
side stands.
Packaging must be removed as
soon as it is empty. It can be stored
by the Messe Frankfurt’s Logistics
Services:
Logistics Services
Cargo Center Messe Frankfurt
Ludwig-Erhard-Anlage 1
60327 Frankfurt am Main
Tel.: +49 69 75 75-60 75
Fax: +49 69 75 75-9 6075
[email protected]
No packaging material or exhibits
must be left in hall aisles, even for
a short period.
quire the approval of GEMA, the
musical authors’ rights society,
which may be reached at:
GEMA Bezirksdirektion Stuttgart
Herdweg 63
70174 Stuttgart
Telephone +49 711 22 52-794
Fax
+49 711 22 52-800
[email protected]
www.gema.de
5.13Musical reproduction
Any kind of musical reproductions
shall be subject to provisions of the
German Act for Protection of Copyright and Related Property Rights
(“Urheberrechtgesetz”), Section 15
of the German Copyright Act
(“Urhebergesetz”) (German Federal
Law Gazette [BGBl], and shall re-
38
Musical reproductions that have
not been registered with GEMA
may result in damage claims being
filed by the latter (cf. Section 97 of
the Copyright Act).
Technical Guidelines
5.14Beverage dispensing systems
The installation and operation of
beverage dispensing systems is no
longer subject to registration; however, the operator of a beverage
dispensing system has sole responsibility for its safety and hygiene. It
must be possible to demonstrate
that said systems are free of any
technical or hygienic concerns, and
this may in some cases be tested by
the Ordnungsamt. EU Regulation
No. 852/2004 of the European Parliament and Council dated 29 April
2004 on food
hygiene shall apply.
The monitoring of beverage dispensing systems is performed by
the veterinary and food safety
department at the
Stadt Frankfurt am Main
Ordnungsamt
Kleyerstraße 86
60326 Frankfurt am Main
Tel. +49 69 212 47099
Email: [email protected]
Stadt Frankfurt am Main
Ordnungsamt
Kleyerstraße 86
60326 Frankfurt am Main
Tel. +49 69 212 47099
Email: [email protected]
if they have any questions in this
conjunction.
Over-the-counter sales of food or
beverages at events (including
cash sales) is prohibited. Said prohibition explicitly includes the final
days of events.
5.15Food inspections
Applicable legal regulations, in particular the German Regulation on
Food Hygiene (“LebensmittelHygiene-Verordnung”) shall be observed if free samples of foods or
beverages are to be distributed for
consumption on site.
Exhibitors should contact the
5.16Vehicle and driving demonstrations
Vehicle demonstrations of all kinds
(in exhibition halls and in outdoor
areas) require an application and
are subject to approval. For more
information, please contact
Messe Frankfurt‘s Technical Event
Management:
[email protected]
39
Technical Guidelines
6. Environmental protection
Messe Frankfurt is fully committed to protection of the environment.
As a contracting party of Messe
Frankfurt, exhibitors must ensure
that their own contracting parties
(e.g. stand constructors) are also
obligated to observe all rules and
regulations pertaining to environmental protection. Exhibitors shall
be obliged to comply with all regulations
related to preservation of species,
and shall be held legally and
financially responsible for their
participation in exhibitions.
used for stand construction and
operation.
The exhibitor and any stand construction companies they work
with are responsible for cleaning
their stand and disposing of waste
during the event, as well as for
disposing of any waste and special waste that is created during
set-up and dismantling. These disposal services may be ordered
from Messe Frankfurt using the
corresponding form. Messe Frankfurt is to be entrusted with the
proper disposal of any waste requiring disposal that is created
during set-up and dismantling.
Messe Frankfurt levies an environmental fee to cover the disposal of
the average usual waste volume
generated during the event (excl.
set- up and dismantling period).
The exhibitor and/or any stand
construction companies they work
with are responsible for sorting
their waste into recyclable materials and refuse.
Vacating exhibition areas after the
end of the event: The exhibitor
must return the exhibition area in
a clean state by no later than the
end of the dismantling period.
Adhesive tape, paint residues etc.
must be completely removed. If a
request is made with the hall
inspector’s office, the exhibition
area will be inspected jointly with
the exhibitor’s representative and
its proper return confirmed in
writing. If the exhibition area is
not returned in proper condition,
Messe Frankfurt will have it
cleaned and restored at the exhibitor’s expense. The exhibitor’s
liability for accidents and other
consequential damages does not
end until the area has been properly cleaned and restored.
Any materials left behind will be
disposed of at increased rates at
the exhibitor’s/organiser’s expense, without their value being
assessed.
6.1Waste
The following provisions are based
on the German Recycling Act
(KrW-/G as amended), the associated regulations and ordinances,
state laws and municipal codes.
Exhibitors shall be responsible for
proper, environmentally friendly
disposal of waste arising during
set-up and dismantling of their
stands, as well as during the event.
The exhibitor is considered to be
the party that generated this
waste. Collection and transport of
waste for recycling or disposal
shall be handled solely by Messe
Frankfurt or its appointed contractors.
6.1.1 Waste disposal
In accordance with the principles
of recycling management, the
primary objective is to avoid the
creation of waste at the exhibition
grounds, and exhibitors and their
contractors are obligated to work
effectively towards this goal in
every phase of the event. This objective must be taken into account
during the planning stage and
coordinated with all involved.
In general, reusable, environmentally friendly materials are to be
40
6.1.2 Hazardous waste
Exhibitors and their contracting
parties (e.g. stand constructors)
shall be obliged to report wastes
such as batteries, lacquers, solvents, lubricants, paints etc. that
are explosive or flammable, or
whose type, characteristics or
quantity make them particularly
hazardous to health, air or water,
Technical Guidelines
6.1Waste
to Messe Frankfurt, and to have
Messe Frankfurt dispose of them
properly.
Specially designated receptacles
have been set up on the exhibition
grounds for smaller quantities of
these materials.
6.1.3 Waste brought onto the
exhibition grounds
Any materials or wastes that are
not produced in conjunction with
the event or with set-up and dismantling work shall not be brought
onto the exhibition grounds.
6.2 Water, waste water, soil protection
6.2.1 Oil/grease traps
The quantities of oil/grease conducted into the sewer system shall
not exceed the usual household
quantities. In the event that quantities of waste water containing oil
and/or grease exceeding same are
to be conducted into the sewer
system, employment of oil/grease
traps shall be required. These must
be in compliance with generally recognised engineering standards. If
mobile catering equipment is to be
employed, exhibitors shall make
certain that oils and grease shall be
separately trapped and disposed of
separately.
6.2.2 Stand cleaning/cleaning
agents
Messe Frankfurt shall assume responsibility for cleaning stands at
exhibitors’ expense if exhibitors
have placed orders for same.
Messe Frankfurt shall contract
cleaning operations out to cleaning
companies that have been selected
to perform the work involved. Exhibitors shall not be entitled to
contract cleaning work out to contractors on their own.
Cleaning agents containing solvents
hazardous to health shall be employed only in exceptional cases and in
accordance with regulations.
6.3 Environmental pollution
Exhibitors shall immediately notify
Messe Frankfurt regarding environmental hazards/pollution due to,
e.g. petrol, oil, solvents or paints.
6.3.1 Packaging materials
The German Packaging Regulation
(“Verpackungsverordnung”) dated
21 August 1998 (German Federal
Law Gazette [BGBl] I, p. 2379 including amendments) obliges manufacturers and sellers to either accept return of packaging, such as
cartons, foils, crates, pallets etc., or
to have the materials involved recycled. Exhibitors should thus have
their packagings that will be needed
once again during dismantling
placed in temporary storage by
Messe Frankfurt’s contract freight
forwarders. Exhibitors may have
packaging materials that are no
longer needed sent off for recycling
by Messe Frankfurt.
6.3.2 Kitchen waste
Kitchen and catering waste shall be
collected and carefully sorted into
41
plastics, glass, paper and garbage.
Exhibitors who would rather not
handle waste disposal themselves
may order waste disposal services
from Messe Frankfurt.
6.3.3 Manufacturing wastes
Incidences of manufacturing wastes
shall be reported to Messe Frankfurt,
stating the types and quantities of
the materials involved.
6.3.4 Stand components
Exclusively PE or PP adhesive tapes
Technical Guidelines
6.3 Environmental pollution
shall be employed for laying carpeting and cover foils. Waste shall be
deposited in the waste containers
supplied by Messe Frankfurt during
set-up and dismantling periods.
Orders for disposal of bulk materials
may also be placed with Messe
Frankfurt.
42
Technical Guidelines
7. General information
Messe Frankfurt’s House Rules
apply throughout the entire exhibition grounds.
Exhibitors are responsible for
operational safety and for compliance with occupational safety and
accident prevention regulations on
their stands, and shall be liable for
any damages that result from the
construction or operation of their
stands or the exhibits thereon.
The exhibitor and their contracting
parties must ensure that their setup and dismantling activities do
not endanger any other persons
present in the venue. Insofar as
necessary, the exhibitor and their
contracting parties must ensure
that their activities and work are
properly coordinated. If this is not
possible, they must temporarily
halt work and contact Messe
Frankfurt Venue GmbH. Throughout the entire set-up and dismantling periods, conditions inside
and outside the exhibition halls
and in outdoor areas are similar to
those on a building site, and personnel must be informed of the
particular hazards involved.
Throughout the setup and dismantling periods, conditions inside
and outside the exhibition halls
and in outdoor exhibition areas
are similar to those on a building
site. The exhibitor must inform
their personnel of the hazards
involved.
Hall aisles are rescue routes and
must be kept clear during set-up
and dismantling phases, as well
as during the event. Storage of
stand construction materials,
empty packaging and exhibits in
the aisles is therefore prohibited.
Representatives of the State
Agency for Occupational Health
and Safety Facilities (“Staatliches
Amt für Arbeitsschutz und Sicherheitstechnik”), regulatory authorities, institutions for statutory accident insurance and prevention,
police, fire brigades and Messe
Frankfurt are to be granted access
to the stand at any time in order
to inspect operational safety and
accident prevention measures. In
the event that safety hazards are
found, the instructions of the
aforementioned organisations are
to be followed without delay.
In other respects, Messe Frankfurt
only ever assumes liability in cases of wilful intent or gross negligence. Messe Frankfurt also accepts liability for damages caused
by simple negligence as long as
such negligence relates to an infringement of those contractual
duties which are of essential importance for fulfilment of the purpose of the contract (material contractual obligations).
ln such cases, claims for damages
shall be limited to the typical damages that were foreseeable when
the contract was concluded. In
this respect, Messe Frankfurt shall
not accept any liability whatever
for indirect damage or consequential damage caused by a defect,
particularly including lost profits.
The aforementioned disclaimer of
liability does not apply to death,
physical injury or damage to
health.
7.1 Limitation of Liability
Messe Frankfurt assumes no duty
of care for exhibited goods or
stand facilities and, in this respect, accepts no liability whatever for damage or loss. This disclaimer of liability is by no means
restricted by guarding or surveillance measures implemented by
Messe Frankfurt. All cases of
damage must be reported to the
police, to the insurance company
and to Messe Frankfurt without
delay.
43
Auszug aus Technische Info 08/09/2015
Messe Frankfurt GmbH
Ludwig-Erhard-Anlage 1
60327 Frankfurt am Main Tel.+49 69 75 75 - 0
Fax +49 69 75 75 - 64 33
www.messefrankfurt.com
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