b4health Employee Interactive Scheduling System User Guide

b4health Employee Interactive Scheduling System User Guide
Employee Interactive Scheduling System
User Guide
2
Contents
TOPIC
PAGE
Getting Started
3
The Home Screen
4
My Profile
6
Searching for Open Assignments
10
Requesting Assignments
13
Posting your Availability for Upcoming Assignments
17
Support
19
3
Getting Started
Welcome!!!!!
The Intrastaff Interactive Scheduling System has been designed to award work
assignments to our employees and to allow them to post their availability for future
work assignments.
To access the Employee Intrastaff Scheduling System log into:
https://intrastaff.b4health.net
You will then see the screen below:
Enter your JHED Username and Password in the “Login Box”
Please note:
If you have forgotten your JHED User ID and Password, call the Johns Hopkins IT Help
Desk at 410-955-HELP
Click the
button to open your Home screen.
4
The Home Screen
The Home screen is divided into four sections as follows:
This section enables you to view all available work assignments.
This section contains the personal and professional information used to
schedule and award you work assignments.
This section contains a
button you can use to quickly find
assignments that interest you.
This section is where you will find all messages regarding your work
assignments.
Please Note:
Shifts and contracts are both referred to as assignments in this User Guide.
5
In each of the four sections on the Home screen shown below there are a number of
links you can click to view the information shown below:
Here you can view all available shift and contract work assignments.
1
Here you can view all work assignments you have requested but
have not yet been awarded to you.
2
Here you can view assignments that you may want to request in
3
the future.
Here you can view those assignments that have or have not been
4
awarded to you.
5
Here you can view the personal information we use to contact and
award you assignments.
6
Here you can view information about your Position Type (i.e. Job Title)
7
1
Here you can view information related to your licensing and certifications.
8
9
Here clinical staff (only) can enter their skills and experience levels.
Here you can view all messages sent to you regarding your assignment
6
My Profile
Click
on the Home screen where you will see the four types of information
we use to schedule and award you work assignments:
1
2
3
4
 Personal Information
1
In order to award you assignments and send emails and messages, Intrastaff will
enter and maintain all your personal information WITH THE EXCEPTION OF YOUR
PHONE NUMBERS AND EMAIL ADDRESS. Please click on
and enter your phone and email information into the boxes
shown below. Please update this information when it changes.
When completing this screen please make sure you enter the email address you
want to use to receive all messages associated with:



Requesting assignments;
Accepting or declining assignments offered to you;
Receiving important Intrastaff broadcast messages.
7
Please Note:
All messages will automatically be sent to
Check the
and your email address.
to receive all your text messages.
8
 Professional Profile
2
Click on
to see the screen below . This information will be entered
and maintained by Intrastaff based on the information you have provided.
Your
is your job title.
are your formally recognized
areas of specialty, qualification or skill related to your Position Type.
 My Credentials
3
Click on
to see the screen below . This information will also be
entered and maintained by Intrastaff based on the information you provide. It is your
responsibility to maintain your licenses and credentials to be awarded work
assignments.
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 My Skills (For Clinical Staff Only)
4
Click on
to enter your skills into this screen:
1. Select the applicable skill category;
2. Select the appropriate skill and experience level.
Please note:
It is your responsibility to provide and maintain your skills list in order for Intrastaff to
identify suitable assignments for you.
.
10
Searching for Open Assignments
There are three ways you can search for open shift or contract work assignments.
1
1.
By clicking on either the link for
or
you can view all
open assignments.
When you click on either
you will see the screen below which
shows all open assignments. While you can view all available open assignments, you
also have the ability to search specific assignments by Facility, Unit, and Position Type.
Just click on the
button to expand or limit your required search.
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By clicking
2
on the toolbar or
in the Links Box.
You can then can select and filter using the screen below and search by:






Date range
Shift days
Shifts times
Facility
Unit
Position Type
Your Search results will return a list of open assignments that match your selected filters or
criteria
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2.
3 By entering the assignment (Shift) number in the box shown below.
This can be used when you know the assignment (shift) number.
13
Requesting Assignments
Once you have selected the assignment you want to request, click the
button.
You now have the following two options:
1 Request the shift assignment you have selected by clicking
4
2 Click the
button so that you can decide at a later time
whether to request the open shift assignment;
Here is the screen showing the two options you can choose from:
2
1
You can send any questions to your Staffing Coordinator by clicking:
14
1 If you click
you will see the following screen showing that
You will then receive confirmation that you have requested the available assignment by
receiving an email and a time and date stamped message in
15
When you are offered an assignment, you will receive an email from your Staffing
Coordinator which will also go to
as shown below:
Open the shift award offer by clicking on it which will open the following screen:
0
16
To accept the assignment you will need to either click on
OR accept the award offer by responding to the email sent to you by your Staffing
Coordinator. Please note that the shift assignment will remain open and could be
awarded to another employee unless you accept it.
Once you click
:
 You will receive a final time and date stamped confirmation sent to
and your email address.
 The awarded assignment will be entered into your
which can be
found on your Home screen.
Please Note:
An assignment is not fully awarded until you have accepted it.
Once you have accepted an assignment, any additional information related to the
assignment will be sent to
and your email.
17
Posting Your Availability for Upcoming Assignments
You can enter your availability for upcoming assignments by clicking on a specific date/s on
your calendar as shown below:
Click here
for Tuesday
10/29
You will then see this screen:
 First select the date and starting time you want to make yourself availability for;
 Next, click the number of hours you wish to be available for;
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Please note that we suggest that you enter the maximum duration possible to enable
us to match assignments to your availability
 If you want to add other available times and dates, click on
You will then see the screen below that will let you repeat your availability. It also
allows you to enter the date that you would like your availability to end.
 When you have completed you availability click
.. Your assignment
selection will be saved and your calendar populated with the dates you have selected
to be available.
It is a requirement that you manage your work schedule is your responsibility.
Click
to view awarded assignments and your scheduled availability.
Your assignment availability will show in RED on your calendar while your awarded
assignments will show in BLUE.
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Please Note:
The cancellation of assignments that you have accepted is subject to Intrastaff’s
Attendance Policy which can be found in the Intrastaff Hanbook.
Support
Access Support by clicking on the
link at the top right corner of your screen
at any time. You can email the Intrastaff B4H Help Desk and expect a reply with 24 hours.
If your need is urgent, call Intrastaff at 410-583-2950 to speak to your Staffing Coordinator.
[email protected]
410-583-2950
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