2015-2016 CIS & CVR User Guide

2015-2016 CIS & CVR User Guide
2015-2016 Educator
Evaluation
Systems User Guide
Technical Guidance for CIS and CVR
2015-2016 Compass Systems User Guide
This document provides technical guidance to operate all system related to Compass evaluations:
• Curriculum Verification and Roster Portal (CVR): Contains functionality and reporting for Data Certification
• Compass Information System (CIS): Contains functionality and reporting related to Compass Evaluations and
Transitional Student Growth Data Results
NAVIGATION (Click on Section Title to Advance to the Appropriate Section)
• 2015-2016 TIMELINE FOR COMPASS SYSTEMS AND EVALUATIONS
• 2015-2016 COMPASS SYSTEM UPDATES
I.
ALL USERS
• GETTING STARTED
I.
LEA ADMINISTRATORS
• UPDATE EMPLOYEE ROSTERS
• VIEW COMPASS DATA
• MONITOR COMPLETION OF SLT GOALSETTING AND OBSERVATIONS
• REVIEW TRANSITIONAL STUDENT GROWTH DATA REPORTS
• MONITOR COMPLETION OF CVR DATA VERIFICATION
• MONITOR COMPLETION OF FINAL EVALUATIONS
II.
EVALUATORS
• VIEW COMPASS DATA
• REVIEW AND ACCEPT STUDENT LEARNING TARGETS
• CONDUCT OBSERVATIONS
• REVIEW TSGD DATA REPORTS
• CVR ROSTER VERIFICATION
• COMPLETE FINAL EVALUATIONS
III.
EMPLOYEES
• VIEW COMPASS DATA
• SET GOALS
• REVIEW OBSERVATIONS
• REVIEW TRANSITIONAL STUDENT GROWTH DATA REPORTS
• CVR ROSTER VERIFICATION
• COMPLETE FINAL EVALUATIONS
I. 2015-2016 Timeline for Compass Information System & Compass Evaluations
Activities related to data certification and Compass evaluations take place throughout the year.
The timelines below provide specific windows for each and the general actions each user will take.
ACTIONS by USER TYPE
Compass
Activities
CIS Opens for the
School Year
CIS
Set SLTs
Conduct
Observations
Review 2014-2015
TSGD Data
CVR
Rate SLTs
Roster Verification
View-Only Period
Roster Verification
Open Correction
Period
Completion
Timespan
Administrators
and Supervisors
(district compass
contact, school
supervisor)
Principals and
Evaluators
(principal evaluator,
principal & assistant
principal)
Employees
(teacher, counselor,
librarian)
8/15/2015 7/30/2016 Update Compass
Rosters:
-Add new
employees
-Assign rubrics and
evaluators for
current year
9/1/2015
12/1/2015 Monitor SLT
completion
9/1/2015 5/1/2016 Monitor
Observation
completion
1/2016
1/2016
Review and Release
Data Reports
Review TSGD data
and release to
principals and
teachers
12/1/2015 5/1/2016 Monitor SLT
completion
Spring
2016
Spring
2016
Spring
2016
Spring
2016
Submit CVR data
corrections
Monitor roster
verification
completion
Review and Accept
SLTs
Conduct
Observations
Set SLTs
Review TSGD
Reports
Review TSGD
Reports
Rate SLTs
Report Results of
SLTs
Review CVR data
Review CVR data
Verify CVR rosters
Verify CVR rosters
Review
Observations
1/1/2016
7/31/2016 Final Evaluations:
- Monitor
evaluation
completion
CIS
Complete
Evaluation Rating
Final Evaluations:
Final Evaluations:
- Complete
observations
- Assess student
outcomes ratings
- Determine final
evaluation
ratings
- Review
observation data
and feedback
- Report progress
on student
outcomes
- Review evaluation
2015-2016 Transitional Student Growth Data Availability
Data Set
Details
Availability Date
Grades 3-8:
Fall 2016
ELA & Math
Grades 3-8:
State
Assessment Data
What does this mean for educators/evaluators?
These data will not be available for use in
determining the Overall Student Growth Score.
N/A Field Test Only
Social Studies
Grades 3-8:
Late May 2016
Science
Data will be available for use in determining the
Overall Student Growth Score.
EOC Assessments:
May 2016
All subjects
Content Percentiles
Grades 4-8: ELA & Math
Fall/Winter 2016
Content area and Composite reports data will be
marked “to be determined” prior to release date.
Content Percentiles
Transitional
Student Growth
Data (TSGD)
Grades 4-8:
Science
Content Percentiles
Summer 2016
Content area report data will be available and
optional for use in final evaluations.
EOC Assessments:
Algebra I & Geometry
Overall Percentiles
All Grades and Subjects
Overall percentiles will not be available until Fall
Fall/Winter 2016 2015 and unable to be used in 2015-2016 final
evaluations.
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ALL USERS
GETTING STARTED
System Access
The Compass Information System (CIS) is available for use by all educators in Louisiana. Levels of access will vary
depending on the role of the employee.
The Curriculum Verification and Roster Reporting Portal (CVR) provides a method for teachers of certain grades
and subjects to verify their rosters to ensure the accurate reporting of VAM and TSGD. Therefore, the system is
only available to those teachers who will receive such data.
System Requirements
Compass Information System (CIS) and Curriculum Verification and Roster Reporting Portal (CVR) are web-based
programs designed to work on computers, tablets, and mobile devices. In order to use CIS or CVR, users must
have an internet connection. Pop-ups must be allowed when accessing CIS or CVR.
PCs
• Operating System(s): Windows XP, 7
• Internet Browser(s): Internet Explorer 8 or higher.
• Additional Software Requirement(s): Adobe Acrobat Reader
Macs/iPad
•
Operating System(s): OSx 5.0 or Higher
•
Internet Browser(s): Safari 5.1 or higher.
• Additional Software Requirement(s): N/A
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User Login and Account Management
CIS Login Screen
1.
2.
3.
4.
To access CIS, login at: https://leads13.doe.louisiana.gov/hcs
The first page is a welcome page; any important notices will be in red.
Select Continue to Registration/Login Page to continue
If you have previously registered an account for the Curriculum Verification and Reporting Portal (CVR),
enter the Personal Login Code and Password you created. The login information is the same. New CIS
users will need to register.
5. Returning users will enter Personal Login Code and Password.
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CVR Login Screen
1.
2.
3.
4.
To access CVR, login at: https://leads13.doe.louisiana.gov/cvr
The first page is a welcome page; any important notices will be in red.
Select Continue to Registration/Login Page to continue
If you have previously registered an account for the Compass Information System (CIS), enter the
Personal Login Code and Password you created. The login information is the same. New CVR users will
need to register.
5. Returning users will enter Personal Login Code and Password.
New Account Registration
1. Select Register from the login screen.
2. Use the drop-down to select Your School District.
3. Enter your personal information to find your profile. You will have two options to choose from:
• Recommended for first-time users: You may register using your full SSN and your first name
• Returning users: You may register using the last four digits of your SSN, first name AND last name
4. Select Submit to proceed with registration.
5. Create a Personal Login Code and enter it twice.
6. Select Save Changes to proceed with registration.
7. Create a Password and enter it twice.
8. Select Save Changes to proceed with registration.
9. Select two Security Questions and provide Answers to them.
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10.
11.
12.
13.
Select Submit to proceed with registration.
Optional: Enter your Email Address twice.
Select Submit to proceed with registration.
Your registration is now completed. Select Continue to login.
User Account Reset
If CIS passwords need to be reset, contact your District Compass Contact or email [email protected] for assistance.
If CVR passwords need to be reset, contact your CVR District Data Manager or email [email protected] for
assistance.
CVR Update Screen (available to district CVR data managers only):
CIS Administer Screen:
1. After logging in to CVR, select Update from the Login Account Tab. From CIS, select Administer from the
Security Tab.
2. At the top of the table, make sure the appropriate district name appears. If you are assigned to more than
one district, select the correct district for the user account needing to be reset.
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3. Search for the user’s account you wish to reset:
a. To find an account, you must type in either the Account User’s Last Name OR Social Security
Number, and any other fields you know.
b. These fields will accept partial information (e.g., you can type “A” for last name and everyone
with a last name starting with A will be displayed.)
4. Select Go to generate a list of accounts that match the criteria you supplied.
a. If the account is active, there will be an ‘A’ under the Status column indicating the user has
registered that account.
b. If the account has been deactivated, there will be a ‘D’ under the status column, and the option to
reset that account on the right-hand side of the table. Simply click the ‘Reset’ text.
5. Select Reset to reset the user’s account.
6. Instruct the user to complete the registration process, as if for the first time.
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LEA ADMINISTRATORS AND SCHOOL
SUPERVISORS
ADMINISTRATORS AND SUPERVISORS
DISTRICT ADMINISTRATORS (District Compass Contact, CVR/CIS District Data Manager)
The Compass Information System allows school/district supervisors and administrators to track and manage
educator evaluation information. Bulletin 130 provides the policy requirements for completing teacher and
administrator evalations. For information about which employees to include, consult your district’s Compass
contact.
Supervisors and administrators with responsibility for employee evaluations will manage the employee rosters.
At the school level, the Principal and/or their designee hold the responsiblility for these actions.
UPDATE EMPLOYEE ROSTERS
Viewing Employee Rosters (Employee View List)
The employee view list allows supervisors and administrators a quick view of the employees they are responsible
for. Supervisors and administrators use the Employee View List to navigate to evaluation data for individual
employees.
1. After logging in to Compass Information System, select View List from the Employee Tab.
2. For Principals and School Supervisors, the LEA and School Site will be pre-selected. District-Level
administrators will use the drop-down to select a site to view employees.
3. Review the list of employees displayed below:
a. Employee Name
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b. Job Title
c. Evaluation Type
d. Evaluator
e. Professional Growth Plan (PGP)
f. Student Learning Target (SLT)
g. Observations (Obs)
h. Site Visits (Obs S Visit)
i. Growth Data
j. Final Evaluation
k. Incomplete Evaluation
4. Review your employee list. Confirm that all Compass employees are included. If any employees are
missing, they will need to be added to Compass Information System to receive an evaluation.
Adding New Employees
Only district and state administrators may add new employees.
1. After logging in to Compass Information System, select Maintain from the Employee Tab.
2. Enter the Social Security Number on file with the district. This number will be used as the employee’s
unique identification.
3. Select your LEA.
4. Select Add to add the employee.
5. Complete the employee’s profile by entering the First, Middle, and Last Name as it appears on district
records.
6. Select the employee’s Job Title.
7. Enter the employee’s District Employee Hire Date.
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8. Select the employee’s primary school site, Homebase School. If the employee is at the district-level,
select Lea-level.
9. Select the User Group that best describes this employee’s responsibility.
10. Select Add to complete adding the employee.
11. Added employees will now appear on your Employee View List.
Common Error Messages:
• This SSN already exists – this means the employee is not “new”, but will need to be transferred to your
LEA from another district.
Updating Employee Data
Should data change for an employee, only state and district administrators may update employee information.
1. After logging in to Compass Information System, select View List from the Employee Tab. Select the
employee whose information you wish to update.
2. Select Maintain from the Employee Tab.
3. Make necessary changes to the employee’s profile.
4. Select Update to save changes.
Transferring Employees
State and district administrators can transfer employees who move from one district to another. To add
employees transferring from another district, you will first need to contact their previous district to have them
release the employee. For further assistance, contact [email protected]
Releasing employees for transfer
If an employee is transferring to another district, the new district may contact you to release the employee. To do
so, follow these steps:
1. After logging in to Compass Information System, select View List from the Employee Tab and select the
employee you wish to transfer.
2. Select Maintain from the Employee List.
3. Use the Transfer to LEA drop-down to select the employee’s new district.
4. Select Update to transfer the employee a new district.
5. The new district will need to add the employee before they leave your roster.
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Adding employees from another district
1. After logging in to Compass Information System, select Maintain from the Employee Tab.
2. Enter the Social Security Number on file with the district. This number will be used as the employee’s
unique identification.
3. Select your LEA.
4. Use the Transfer from LEA drop-down to select the employee’s prior district.
5. Select Add to add the employee to your district.
6. Review the employee’s profile. Ensure the First, Middle, and Last Name is correct as it appears on district
records.
7. Review and/or update the employee’s Job Title to reflect their role in your district.
8. Update the employee’s District Employee Hire Date.
9. Use the drop-down to select the employee’s primary school site, Homebase School. If the employee is at
the district-level, select Lea-level.
10. Review the employee’s User Group and/or update to select the group that best describes this employee’s
responsibility in your district.
11. Select Add to complete adding the employee.
12. Added employees will now appear on your Employee View List.
Assigning evaluators and evaluation types (rubrics)
District administrators as well as district/school supervisors may assign evaluators and evaluation types (rubrics)
to employees.
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1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
After logging in to Compass Information System, select Maintain from the Eval Assign Tab.
The Current School Session and LEA will be selected
Select the Evaluator Level, the site level of the evaluator you wish to assign (LEA, School)
If the evaluator is at school-level, select the School of the evaluator you wish to assign
The Evaluator drop-down list will display all certified evaluators at this location. Select the evaluator you
wish to assign. If you do not see the evaluator listed, contact your district Compass contact.
Now you will identify the Employees this evaluator will evaluate. This process allows you to select groups
of employees by school and job title. You may repeat this process as many times as needed to assign all
applicable employees.
Select the Employee Homebase School of the employees (likely the same school as the evaluator).
Select Employee Job Title of the group of employees. You will see a list of all employees with this job
title.
Check boxes to assign evaluator to each employee. Alternatively, you may select “Check All” to set the
evaluator assignment for all of these employees.
To complete the evaluator assignment, select “Submit”
The new evaluator will now be assigned to all employees at the assigned location.
Select Eval Assign to repeat this process and assign evaluator to additional employees. Note, you may
assign multiple evaluators to a single employee.
Removing assigned evaluators:
1. After logging in to Compass Information System, select Maintain from the Eval Assign Tab.
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2. Follow the instructions above, selecting the existing evaluator
3. Select “Check All” twice to clear the evaluator assignment for all of these employees (alternatively, you
may unselect them one at a time).
4. Select Submit to complete updates to the evaluator assignment.
VIEW COMPASS DATA
Viewing current year data for your district’s employees
Compass Information System allows district/school supervisors and administrators to access evaluation
information (observations, slts, evaluations, transitional student growth data) for all employees in all schools
under the administrator or supervisor’s jurisdiction.
1.
2.
3.
4.
5.
6.
7.
Select View List from the Employee Tab
You will now view the current roster of employees for your school/district.
Select the name of the employee you wish to view.
Select the tab of the data you wish to view (observation, SLT, evaluation, etc)
You will now view the data for the selected employee.
You may select a different tab to view additional data (observation, SLT, evaluation, etc).
To view data for a different employee, simply return to View List from the Employee Tab and select a
different employee’s name.
Viewing prior years of data for your district’s current employees
Compass Information System allows employees and administrators to access evaluation information
(observations, slts, evaluations, transitional student growth data) for both the current year and years prior (even
after transferring between districts). Administrators and supervisors seeking to view prior year data for
employees who are new to their school or district will use this process.
1. After logging in to Compass Information System, check the View Only checkbox on the top right hand side
of the page.
2. Select View List from the Employee Tab
3. You will now view the current roster of employees for your school/district.
4. Select the name of the employee you wish to view.
5. Select the tab of the data you wish to view (observation, SLT, evaluation, etc)
6. Use the drop-down at the top of the screen to toggle to prior school years.
7. You will now view the prior year Compass data for the selected employee.
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Viewing data from prior years for employees no longer in your school district
1. After logging in to Compass Information System, check the View Only checkbox on the top right hand side
of the page.
2. Select View List from the Employee Tab
3. Use the drop-down at the top of the screen to toggle to prior school years.
4. You will now view the rosters of employees for your school/district from prior years.
5. Select the name of an employee to view their Compass data from a prior year.
MONITOR COMPLETION OF SLT GOAL SETTING AND OBSERVATIONS
District LEA administrators may use the Compass Dashboards to monitor the completion of SLT goalsetting and observations in their districts and schools.
Compass Teacher Dashboard
The Compass Teacher Dashboard reports information for employees who meet the following criteria:
•
Job Title = Teacher OR Evaluation Type (Rubric) = Teacher
1.
2.
3.
4.
After logging in to CIS, select Generate from the Report Tab.
Select Multi-Year Teacher Dashboard.
Select the current year from the drop-down list.
Select Submit to generate an xls file containing the dashboard report. You may need to select Enable
Editing in excel to see dashboard data.
a. Dashboard Tab: The following fields are most relevant for district administrators in monitoring
completion of final evaluations:
i. Teachers with at least one observation completed – This represents the count of all
teachers who have received one or more observations as well as the percentage of total
teachers that have received one or more observations across the state, network, district,
and school.
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ii. Teachers with at least two observations completed - This represents the count of all
teachers who have received two or more observation as well as the percentage of total
teachers that have received two or more observations across the state, network, district,
and school.
iii. Teachers with at least two SLTs accepted and assigned to be rated - This represents the
count of all teachers who have two or more SLTs accepted and assigned to be rated as
well as the percentage of total teachers that have two or more SLTs accepted and
assigned to be rated across the state, network, district, and school.
iv. Teachers with at least two SLTs rated - This represents the count of all teachers who
have had two SLTs rated as well as the percentage of total teachers that have had two
SLTs rate across the state, network, district, and school.
b. Roll Up Districts Tab, Roll Up District Schools Tab, Roll Up Charter Schools Tab: The following
fields are most relevant for district administrators in monitoring completion of final evaluations:
i. Percentage of Teachers with a Final Evaluation Record (Submitted or Incomplete) – This
represents the percentage of teachers at the District, District School or Charter School
with a final evaluation record submitted. This counts both evaluation ratings and
incomplete evaluation codes.
ii. Percentage of Teachers with an Evaluation Rating Submitted – This represents the
percentage of teachers at the District, District School or Charter School with a final
evaluation rating submitted.
iii. Percentage of Teachers with an Incomplete Evaluation Code Submitted – This
represents the percentage of teachers at the District, District School or Charter School
with an Incomplete evaluation code submitted.
iv. Percentage of Teachers with No Final Evaluation Record (Submitted or Incomplete) –
This represents the percentage of teachers at the District, District School or Charter
School with no final evaluation record submitted. This counts teachers with neither an
evaluation rating nor an incomplete evaluation code.
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Compass Leader Dashboard
REVIEW TRANSITIONAL STUDENT GROWTH DATA
Reviewing Transitional Student Growth Data Reports
Transitional Student Growth data results will be available in CIS.
Educators (teachers of tested grades and subjects) may review rosters of students included in/excluded from
calculations, subject area percentiles and overall composite percentile.
NOTE: For the 2014-2015 school year, composite percentiles will not be available for use in final
evaluations. Subject area percentiles will be viewable to employees, evaluators and supervisors once
available. Click here for a schedule of availability of 2014-2015 transitional student growth data
reports.
1. After logging in to CIS, select View from the Student Growth Data Tab.
2. You will see the available results:
a. Composite Percentile - The composite percentile is the average of the content area
percentiles, weighted by the number of students in each content area, as compared to
all other teachers with transitional student growth data. For example, a composite
percentile of 78 indicates a performance at or above 78% of other teachers. For
teachers teaching only a single subject area, the composite percentile equals the subject
percentile.
b. Subject Area Percentile - The subject area percentile is the subject area score, as
compared to all other composite scores in that subject area. For example, a percentile
of 65 is a subject area score that is higher than 65% of other teachers.
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c. Report – The report is an excel file detailing the subject area percentile calculations for
each subject area, including the students and individual student scores that made up
the subject area calculations.
MONITOR COMPLETION OF CVR DATA VERIFICATION
Roster Verification Activities occur in the Curriculum Verification and Reporting Portal (CVR). You may access CVR
by using the following URL and entering your CIS credentials: https://leads13.doe.louisiana.gov/cvr
District CVR Data Managers Review CVR courses
If teachers/courses/students are missing in the CVR, the district data manager should contact the LDOE’s CVR
Data Management team ([email protected]) about uploading corrected data to LEADS (SIS, CUR, PEP, LRS). The
LDOE’s Data Management team will be able to rollover that data into the CVR. CVR is populated with course data
submitted by District Data Managers during the LEADS data collection period. If changes are needed in CVR,
District Data Coordinators/Data CVR Data Managers may report changes to the Data Management team to make
corrections.
After successfully logging in to CVR, select Update from the Class List Tab.
2. Select the appropriate School Year, School District, and School from the drop-down boxes, if
necessary.
3. The Data Manager will first select a Teacher’s Name from the drop-down box.
4. The Data Manager will select Add Class to view courses/classes available to be added.
5. If a class/course is missing, please contact Data Management to resubmit district class/course data.
6. Click Select next to the class you wish to view. The roster for that class will then appear on the righthand side of the screen. This will allow you to see the data that the teacher will be submitting/has
submitted for the portal.
Note: small numerals at the bottom of the table indicate multiple pages. Click on the next page number to view
the next table of classes.
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District Data Managers Review Student Lists
1. After successfully logging in to CVR, select Update from the Student List Tab.
2. Select the appropriate School Year, School District, and School from the drop-down boxes, if
necessary.
3. The Data Manager will first select a Teacher’s Name from the drop-down box.
4. At the Student List Tab, the CVR Data Manager will select a course and the roster for that class
will appear. If a student needs to be added, click on the Add Student button to view courses/classes
available to be added. The roster of students submitted for that district will then appear in
alphabetical order.
5. Verify that all teachers and courses were submitted during the LEADS collection period.
a. If they were, then the District CVR Data Manager will be able to add teachers and courses
during the CVR Open Correction Period.
b. If the information was not submitted to LEADS, contact the LDOE Data Management Team at
([email protected]).
c. If a student is missing, contact LDOE Data Management ([email protected]) to resubmit
district student data.
Note: small numerals at the bottom of the table indicate multiple pages. Click on the next page
number to view the next table of classes.
District Superintendents Monitor School Completion of Roster Verification
In order to help all schools complete roster verification, district staff will track completion of roster verification.
The Verification Completion Report will allow the superintendent to view which schools have/have not completed
verification of rosters. This report is also accessible by the district data manager.
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1.
2.
3.
4.
After successfully logging in to CVR, select Report from the Verified Data Tab.
Select Verification Counts Tab
Use the drop-down to select the district
Select Run Report to generate a report of verification counts for all schools in the district
a. At least one principal has verified rosters – A YES in this column means the principal has certified
this school has completed roster verification
b. Number of teachers verified – This number is a count of all teachers who have verified that they
have completed roster verification
c. Number of teachers not verified – This number is a count of all teachers who have verified that
they have completed roster verification
d. Total number of teachers – This number is a count of all of the teachers on the school’s roster
e. Total number of teachers removed – This number is a count of the teachers who were removed
from class rosters (either the teacher was marked as not teaching any classes, or all students from
the teacher’s class were removed)
f. Total number of CVR teachers – The total number of CVR teachers is the Total number of
teachers minus the Total number of teachers removed
g. Total number of CVR teachers to log in – The total number of CVR teachers to login counts the
CVR logins for teachers defined as CVR teachers
h. Total number of CVR teachers to verify rosters – The total number of CVR teachers to verify
rosters counts the number of verifications for teachers defined as CVR teachers
i. Percentage of CVR teachers to verify rosters – The percentage of CVR teachers to verify rosters is
the number of CVR teachers to verify rosters divided by the total number of CVR teachers
j. Percentage of rosters reviewed by principal – The percentage of rosters reviewed by the
principal is the number of total teachers for whom the principal marked Y or N for teacher did not
teach class divided by the total number of teachers
Request Invalidation of Transitional Student Growth Data
Under extenuating circumstances (Bulletin 130, Section §325), teachers and district administrators may request
an invalidation of their transitional student growth data results. Requests for invalidation will be submitted in
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Compass Information System (CIS). Qualifying circumstances are defined in CIS. If the request is approved, results
will be nullified.
1.
2.
3.
4.
5.
6.
After logging in to CIS, select Request Score Invalidation from the Employee Tab.
Select Score Invalidation Reason
Enter Number of Days Missed
Select the Course Term
Enter Comments describing the extenuating circumstance
Select Submit Invalidation Reason to complete request for review
MONITOR COMPLETION OF FINAL EVALUATIONS
District LEA administrators may use the Compass Dashboards to monitor the completion of final
evaluations in their districts and schools.
Compass Teacher Dashboard
The Compass Teacher Dashboard reports information for employees who meet the following criteria:
•
Job Title = Teacher OR Evaluation Type (Rubric) = Teacher
5.
6.
7.
8.
After logging in to CIS, select Generate from the Report Tab.
Select Multi-Year Teacher Dashboard.
Select the current year from the drop-down list.
Select Submit to generate an xls file containing the dashboard report. You may need to select Enable
Editing in excel to see dashboard data.
a. Dashboard Tab: The following fields are most relevant for district administrators in monitoring
completion of final evaluations:
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i. Teachers with at least two observations completed - This represents the count of all
teachers who have received two or more observation as well as the percentage of total
teachers that have received two or more observations across the state, network, district,
and school.
ii. Teachers with at least two SLTs rated - This represents the count of all teachers who
have had two SLTs rated as well as the percentage of total teachers that have had two
SLTs rate across the state, network, district, and school.
iii. Teachers with an incomplete evaluation code submitted - This represents the count of
all teachers who have received an incomplete evaluation as well as the percentage of
total teachers that have received an incomplete evaluation across the state, network,
district, and school.
iv. Teachers with an evaluation rating submitted - This represents the count of all teachers
who have received an evaluation rating as well as the percentage of total teachers that
received an evaluation rating across the state, network, district, and school.
b. Roll Up Districts Tab, Roll Up District Schools Tab, Roll Up Charter Schools Tab: The following
fields are most relevant for district administrators in monitoring completion of final evaluations:
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i. Percentage of Teachers with a Final Evaluation Record (Submitted or Incomplete) – This
represents the percentage of teachers at the District, District School or Charter School
with a final evaluation record submitted. This counts both evaluation ratings and
incomplete evaluation codes.
ii. Percentage of Teachers with an Evaluation Rating Submitted – This represents the
percentage of teachers at the District, District School or Charter School with a final
evaluation rating submitted.
iii. Percentage of Teachers with an Incomplete Evaluation Code Submitted – This
represents the percentage of teachers at the District, District School or Charter School
with an Incomplete evaluation code submitted.
iv. Percentage of Teachers with No Final Evaluation Record (Submitted or Incomplete) –
This represents the percentage of teachers at the District, District School or Charter
School with no final evaluation record submitted. This counts teachers with neither an
evaluation rating nor an incomplete evaluation code.
Compass Leader Dashboard
The Compass Leader Dashboard reports information for employees who meet the following criteria:
•
Job Title = Principal/AP OR Evaluation Type (Rubric) = Leader
9.
10.
11.
12.
After logging in to CIS, select Generate from the Report Tab.
Select Multi-Year Leader Dashboard.
Select the current year from the drop-down list.
Select Submit to generate an xls file containing the dashboard report. You may need to select Enable
Editing in excel to see dashboard data.
a. Dashboard Tab: The following fields are most relevant for district administrators in monitoring
completion of final evaluations:
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i. Leaders with at least two observations completed - This represents the count of all
leaders who have received two or more observation as well as the percentage of total
leaders that have received two or more observations across the state, network, district,
and school.
ii. Leaders with at least two SLTs rated - This represents the count of all leaders who have
had two SLTs rated as well as the percentage of total leaders that have had two SLTs rate
across the state, network, district, and school.
iii. Leaders with an incomplete evaluation code submitted - This represents the count of all
leaders who have received an incomplete evaluation as well as the percentage of total
leaders that have received an incomplete evaluation across the state, network, district,
and school.
iv. Leaders with an evaluation rating submitted - This represents the count of all leaders
who have received an evaluation rating as well as the percentage of total leaders that
received an evaluation rating across the state, network, district, and school.
b. Roll Up Districts Tab, Roll Up District Schools Tab, Roll Up Charter Schools Tab: The following
fields are most relevant for district administrators in monitoring completion of final evaluations:
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i. Percentage of Leaders with a Final Evaluation Record (Submitted or Incomplete) – This
represents the percentage of leaders at the District, District School or Charter School with
a final evaluation record submitted. This counts both evaluation ratings and incomplete
evaluation codes.
ii. Percentage of Leaders with an Evaluation Rating Submitted – This represents the
percentage of leaders at the District, District School or Charter School with a final
evaluation rating submitted.
iii. Percentage of Leaders with an Incomplete Evaluation Code Submitted – This represents
the percentage of leaders at the District, District School or Charter School with an
Incomplete evaluation code submitted.
iv. Percentage of Leaders with No Final Evaluation Record (Submitted or Incomplete) – This
represents the percentage of leaders at the District, District School or Charter School with
no final evaluation record submitted. This counts teachers with neither an evaluation
rating nor an incomplete evaluation code.
Unlocking Evaluations
If a correction is required after the evaluation has been submitted, administrators may unlock submitted
evaluations to allow evaluators to make corrections.
1. After logging in to CIS, select the employee you wish to complete the evaluation for from the View
Employee list on the Employee Tab.
2. Select Unlock from the Evaluations Tab.
3. Select Unlock to unlock the evaluation. You will be prompted to select Unlock once more to confirm your
choice.
Deleting Evaluations
Administrators may delete evaluations that have been started. Deleting an evaluation irrevocably clears the
employee’s current observations and evaluator assignments. The SLTs and PGP may be retained if desired.
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1. After logging in to CIS, select the employee you wish to complete the evaluation for from the View
Employee list on the Employee Tab.
2. Select Delete from the Evaluations Tab.
3. Select Yes/No to indicate whether you want the submitted SLTs deleted.
4. Select Yes/No to indicate whether you want the submitted PGPs deleted.
5. Select Delete Evaluation to delete the evaluation. You will be prompted to select Delete once more to
confirm your choice.
Downloading Compass Evaluations
The Compass Evaluation download allows supervisors and administrators to view a progress summary of
evaluations for all of the employees on their school/district roster. This download can be a useful final check to
confirm that all evaluations have been submitted. For school/district administrators completing a batch upload of
evaluation data, the download can serve as the basis for the upload file.
After logging in to CIS select Download from the Evaluation Tab.
Select the School Session of the data you wish to download.
Select the LEA of the data you wish to download.
Select the School(s) of the employees you wish to download evaluations for. You may hold down the Ctrl
key to select multiple schools.
5. Select the Identification Method you wish to use to identify employees.
a. Include SSNs – Identify employees using SSN.
b. Include Employee Key – The Employee Key is an ID specific to CIS and is less sensitive than SSN.
6. Select Submit to download an xls file of selected evaluations.
1.
2.
3.
4.
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7. Review your report. If any employees are missing, they will need to be added to CIS to receive an
evaluation.
Uploading Compass Evaluations
The Upload function enables all schools/districts to submit multiple evaluations at once. Instead of having
evaluators login to CIS to submit the evaluations, school/district administrators will collect evaluation data offline
and submit via file to CIS.
This function is recommended for schools/districts using alternative systems to collect and track observation and
student learning target data.
1. After logging in to CIS, select Download from the Evaluation Tab. Follow the steps above to download an
xls evaluation file.
2. Review your report. Confirm that all employees you wish to submit evaluations for are included. You
may submit some evaluations via upload and use the Complete Evaluation function to submit the rest. If
any employees are missing, they will need to be added to CIS to receive an evaluation.
3. Now populate the blank fields of the report. For more detail, see Appendix.
4. When you are finished completing the blank fields of the report, rename the file and save it to your local
computer.
5. Now open the renamed file and save as CSV (Comma delimited).
6. Select Upload from the Evaluation Tab.
7. Select the LEA of the data you wish to upload.
8. Select the School(s) of the employees you wish to download evaluations for. You may select All Schools
to upload data for multiple schools.
9. Select Choose File. Navigate your computer to identify the CSV file to upload and select Open.
10. Select Upload My File Now.
11. In the History table, you will see a history of all files uploaded for this district.
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12. Your latest file will appear in the top row. If the file has loaded successfully, the records will display the
number of employees in your file and the number of records in error will be zero.
13. If there are fewer than the expected number of teachers, or more than zero records in error, click on your
file row and select View Status Report to find the errors. You will need to correct these errors and reload your file.
14. To view the data you have successfully uploaded, click on your file row and select View Data.
Recording/Viewing Grievances
District LEA administrators may use Compass Information System to report grievances filed by employees
regarding the prior year’s Compass evaluation.
1. After logging in to Compass Information System, select View Only checkbox to view evaluations
submitted for prior year.
2. Select View List from the Employee Tab
3. Use the drop-down at the top of the screen to toggle to prior school years.
4. You will now view the prior year roster of employees for your school/district.
5. Select the name of the employee for whom you wish to submit a grievance.
6. Select Report Grievance from the Employee Tab.
7. Select Add to generate a new grievance form
8. Complete the required fields of the grievance to describe the circumstances of the filed grievance:
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a. Date Grievance Was Filed – the date the grievance was filed in your district
b. Grievance Detail – the details/description of the nature of the grievance
c. Grievance Status – whether the grievance was/was not approved. Please note: ALL “approved”
grievances will result in prior year evaluation data being nullified in CIS. If you wish to keep the
prior year evaluation data, you may record the grievance as “pending” or “denied” and include an
explanation under the Grievance Detail field.
d. Attach a Document (optional) – documents related to the grievance may be attached
9. Select Submit to submit the grievance
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EVALUATORS
EVALUATORS
Throughout the year, evaluators may use Compass Information System (CIS) to collect observation data and
report student outcomes associated with their SLTs. Final evaluation data for all applicable employees (teachers
and administrators as defined in Bulletin 130) must be submitted to Compass Information System (CIS).
VIEW COMPASS DATA
Viewing data from Prior Years
Compass Information System allows employees, supervisors, and administrators to access evaluation information
(observations, slts, evaluations, transitional student growth data) for both the current year and years prior (even
after transferring between districts). Evaluators seeking to view prior year data for employees who are new to
their school or district will use this process.
Educators (teachers, school leaders, librarians, and counselors) viewing their own data from a prior year:
1. After logging in to CIS, check the View Only checkbox on the top right hand side of the page.
2. Select the tab of the data you wish to view (observation, SLT, evaluation, etc.)
3. Use the drop-down at the top of the screen to toggle to prior school years.
4. You will now be able to view/print your Compass data from prior school years.
Evaluators/Supervisors viewing data for educators (teachers, school leaders, librarians, and counselors) no longer
in their school/district
6. After logging in to Compass Information System, check the View Only checkbox on the top right hand side
of the page.
7. Select View List from the Employee Tab
8. Use the drop-down at the top of the screen to toggle to prior school years.
9. You will now view the rosters of employees for your school/district from prior years.
10. Select the name of an employee to view their Compass data from a prior year.
Evaluators/Supervisors viewing prior year data currently in their school/district
8. After logging in to Compass Information System, check the View Only checkbox on the top right hand side
of the page.
9. Select View List from the Employee Tab
10. You will now view the current roster of employees for your school/district.
11. Select the name of the employee you wish to view.
12. Select the tab of the data you wish to view (observation, SLT, evaluation, etc)
13. Use the drop-down at the top of the screen to toggle to prior school years.
14. You will now view the prior year Compass data for the selected employee.
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Viewing data from for current employees you are assigned to evaluate
Compass Information System allows evaluators to access evaluation information (observations, slts, evaluations,
transitional student growth data) for all employees to which the evaluator is assigned.
1.
2.
3.
4.
5.
6.
7.
8.
Select View List from the Employee Tab
You will now view the current roster of employees for your school/district.
Check Show only assigned employees to view the employees to which you are the assigned evaluator.
Select the name of the employee you wish to view.
Select the tab of the data you wish to view (observation, SLT, evaluation, etc)
You will now view the data for the selected employee.
You may select a different tab to view additional data (observation, SLT, evaluation, etc).
To view data for a different employee, simply return to View List from the Employee Tab and select a
different employee’s name.
REVIEW AND ACCEPT STUDENT LEARNING TARGETS
Viewing Employee Rosters (Employee View List)
The employee view list allows supervisors and administrators a quick view of the employees they are responsible
for. Supervisors and administrators use the Employee View List to navigate to evaluation data for individual
employees.
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1. After logging in to Compass Information System, select View List from the Employee Tab.
2. For Principals and School Supervisors, the LEA and School Site will be pre-selected. District-Level
administrators will use the drop-down to select a site to view employees.
3. Review the list of employees displayed below:
a. Employee Name
b. Job Title
c. Evaluation Type
d. Evaluator
e. Professional Growth Plan (PGP)
f. Student Learning Target (SLT)
g. Observations (Obs)
h. Site Visits (Obs S Visit)
i. Growth Data
j. Final Evaluation
k. Incomplete Evaluation
4. Review your employee list. Confirm that all Compass employees are included. If any employees are
missing, they will need to be added to Compass Information System to receive an evaluation.
Viewing Student Learning Targets
Educators (teachers, school leaders, librarians, and counselors), evaluators, supervisors, and administrators may
view submitted student learning targets at any stage; however, no edits can be made from the View screen.
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1. After logging in to Compass Information System, select the employee you wish to complete the evaluation
for from the View Employee list on the Employee Tab.
2. Select View from the SLT Tab.
3. Use the drop-down to select a Submitted Student Learning Target to view.
4. You will now see the details of the student learning target and the stage the target is at currently
(submitted, accepted, results reported, rated).
Printing Student Learning Targets
Educators (teachers, school leaders, librarians, and counselors), evaluators, supervisors, and administrators may
print submitted student learning targets at any stage.
1. After logging in to Compass Information System, select Print from the SLT Tab.
2. Select Generate Report to download a pdf summary of all submitted student learning targets.
3. You may print the student learning target report or rename the file to save it to your local computer.
Review and Accept SLTs
The evaluator review of student learning targets is an essential part of the dialogue between educators setting
SLTs (teachers, school leaders, librarians, and counselors) and their evaluators.
1. After logging in to Compass Information System, select the employee you wish to complete the evaluation
for from the View Employee list on the Employee Tab.
2. Select Accept from the SLT Tab.
3. Use the drop-down to select a Submitted Student Learning Target to review.
4. You will now see the details of the student learning target submitted by the educator.
5. Review the educator’s student learning target, rationale for student learning target, baseline data, and
scoring categories.
6. Check Yes or No to confirm whether the student learning target is acceptable, based on the three criteria:
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i. Priority of Content
ii. Rigor of Target
iii. Quality of Evidence
a. If the answer to each of these three questions is “Yes” the student learning target will be
accepted.
b. If the answer to any of these three questions is “No”, the student learning target will be rejected.
If rejected, work with the educator to revise and resubmit the student learning target and
complete the review once more.
7. Enter Evaluator Acceptance Comments to the educator about their SLT.
8. Determine whether this student learning target should be included in the evaluation by entering Yes or
No.
9. Select Submit to submit your review to the educator.
CONDUCT OBSERVATIONS
Observation Process for Educator/Evaluator
Compass Information System is available for use in tracking the professional practice component of educator
evaluations. This includes evidence collected during observations and the resulting feedback conversation.
Observation Types (Classroom Observations, Site Visits, Walkthroughs)
There are various ways to collect evidence. CIS supports these forms:
•
•
Classroom observations are visits to teachers’ classrooms in which the evaluator observes professional
practice for either a full-period or a shorter time span.
Site Visits are visits to an instructional site/school, which describe an observation of a principal’s
professional practice, which will likely take place outside of a classroom.
Observation Rubrics
Compass Information System stores the three most common rubrics used by schools/districts in Louisiana to
evaluate professional practice of educators: Compass Teacher Rubric, Compass Leader Rubric, and Compass
Counselor Rubric.
Conducting Observations
Information related to observation minimum requirements is available here. The following steps support the use
of CIS in collecting information related to such observations.
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1. After logging in to Compass Information System, select the employee you wish to complete the evaluation
for from the View Employee list on the Employee Tab.
2. Select Conduct from the Observation Tab.
3. Select Add to generate a new observation form
4. Complete the required fields of the observation to describe the circumstances of your visit. Please note,
you will need to complete at minimum the required fields in order to save the observation.:
a. Observation Title – the title of the observation
b. Observation Begin/End Date – the begin/end date of the observation – if the observation took
place on a single day please enter the same date for begin/end
c. Full Period? – checkbox to indicate whether the observation was a full period
5. Complete the optional fields of the observation to describe the circumstances of your visit:
a. Pre-Observation Conference Date/Time – date and time of the pre-observation conference (if
applicable)
b. Post-Observation Conference Date/Time – date and time of the post-observation conference (if
applicable)
c. Class Description – further description of the class
d. Student Count – number of students observed
e. Course Category – subject of the lesson observed
f. Grade – grade level of the lesson observed
6. If you are using a Compass Rubric, enter the component-level information (if applicable)
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7.
8.
9.
10.
a. Component Level Feedback – content-specific feedback to the educator based on the component
observed
b. Component Level Rating – a rating of ineffective-highly effective to measure the educator’s
performance by component
Enter the observation-level information:
a. Observation Notes – any general notes to the educator about the observation
b. Areas of Strength – areas where the educator excelled in their observation
c. Areas for Improvement – areas where the educator should focus on improvement
d. Next Steps – specific and actionable next steps for the educator/evaluator to undertake before
the next observation
Determine a method of Scoring the observation:
a. Average components’ ratings – if individual components were scored, you may score the
observation by taking a straight average of the rated components; components scored No Rating
will not be included in average.
b. Assign overall observation rating – to enter a rating that is not an average of the scored
components, select assign overall observation rating; this will allow a weighted average or a
holistic rating of the observation.
c. Not scored – to save the observation without assigning a rating, simply select this option; this
option is particularly applicable for walkthroughs.
Select Save to save your changes. You will be prompted, via red text, to complete any required fields that
were left blank. Please complete all required fields before attempting to save your observation.
When all changes are complete, select Submit to submit your observation for the educator to view.
Continuing saved observations
1. After logging in to Compass Information System, select the employee you wish to complete the evaluation
for from the View Employee list on the Employee Tab.
2. Select Conduct from the Observation Tab.
3. Use the drop-down to select an Existing Observation to update.
4. You may now edit your existing observation.
Viewing Observations
Educators (teachers, school leaders, librarians, and counselors), evaluators, supervisors, and administrators may
view submitted observations; however, no edits can be made from the View screen. Only assigned evaluators
may edit SLTs.
1. After logging in to Compass Information System, select the employee you wish to complete the evaluation
for from the View Employee list on the Employee Tab.
2. Select View from the Observation Tab.
3. Use the drop-down to select a Submitted Observation to view.
4. You will now see the details of the observation.
Printing Observations
Educators (teachers, school leaders, librarians, and counselors), evaluators, supervisors, and administrators may
print a summary of submitted observations.
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1. After logging in to Compass Information System, select the employee you wish to complete the evaluation
for from the View Employee list on the Employee Tab.
2. Select Print from the Observations Tab.
3. Select Generate Report to download a pdf summary of all submitted observations.
4. You may print the observation report or rename the file to save it to your local computer.
Deleting Observations
1. After logging in to Compass Information System, select the employee you wish to delete the observation
for from the View Employee list on the Employee Tab.
2. Select Conduct from the Observation Tab.
3. Use the drop-down to select an Existing Observation to update.
4. Select Delete at the bottom of the screen to delete the submitted observation.
REVIEW TRANSITIONAL STUDENT GROWTH DATA
Access and Review Transitional Student Growth Data from school year 2014-2015
If transitional student growth data is available for the educator, it will be displayed for the evaluator to review and
use when completing the evaluation.
If the teacher has submitted a request to have their transitional student growth score invalidated, the evaluator
will see a note here.
CVR ROSTER VERIFICATION
Roster Verification Activities occur in the Curriculum Verification and Reporting Portal (CVR). You may access CVR
by using the following URL and entering your CIS credentials: https://leads13.doe.louisiana.gov/cvr
Class List Review
The Class List Review phase provides Principals and District CVR Data Managers the opportunity to review
and update individual teacher’s class lists. Principals will add classes missing for each teacher, confirm
classes taught by each teacher, remove classes the teacher did not teach.
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Add Missing Classes
1. After successfully logging in to CVR, select Update from the Class List Tab.
2. Select the appropriate School Year, School District, and School from the drop-down boxes, if
necessary.
3. Use the drop-down list to select the name of the teacher whose classes you wish to review. The list of
the teacher’s classes will appear.
4. Select Add Class to view a list of classes available.
5. Use the drop-down list to select the Course of the class you wish to add.
6. Select Add-Class next to the class you wish to add.
7. Continue adding classes to the teacher’s class list, as needed.
8. When finished, select Return to Update Class List.
9. Once added, classes will appear in green on the teacher’s class list.
Confirm Classes for Each Teacher
The principal will review each class section. If a teacher did teach the class listed, the principal will
proceed to confirm so the teacher will be counted in completion reports for roster verification.
Guidelines for confirming classes for each teacher:
Selecting YES indicates the principal certifies that the teacher meets the criteria related to primary educator and
attendance during specific dates. The 2015-2016 window will be identified and communicated through
additional guidance.
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1. After successfully logging in to CVR, select Update from the Class List Tab.
2. Select the appropriate School Year, School District, and School from the drop-down boxes, if
necessary.
3. Use the drop-down list to select the name of the teacher whose classes you wish to review. The list of
the teacher’s classes will appear.
4. Review each course and check the button Yes next to each class the teacher did teach.
5. When finished, select Save Changes to capture your work.
Remove Classes
The principal will review each class section. If a teacher did not teach the class listed, the principal
may remove the teacher from that class. Classes where the teacher is marked “No” will not appear on
the Teacher’s Student List page.
Guidelines for removing teachers are as follows:
Selecting NO, indicates the principal certifies that the teacher does not meet the criteria related to primary
educator and attendance during specific dates. The 2015-2016 window will be identified and communicated
through additional guidance.
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1. After successfully logging in to CVR, select Update from the Class List Tab.
2. Select the appropriate School Year, School District, and School from the drop-down boxes, if
necessary.
3. Use the drop-down list to select the name of the teacher whose classes they wish to review.
The list of the teacher’s classes will appear.
4. Review each course and check the button No next to each class the teacher did not teach.
5. When finished, select Save Changes to capture your work.
School Roster Review
Once the Class List Review process has been completed, teachers will be guided to complete verification of
their own rosters. The principal will confirm teachers have completed the process. The Verification Status
Report indicates which teachers have/have not verified rosters. The report is accessible to the principal,
data manager, and superintendent.
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Monitor Completion
1. After successfully logging in to CVR, select Report from the Verified Data Tab.
2. Select Verification Status Tab
3. Use the drop-down to select the district and school.
Select Run Report to generate a report of verification status for all teachers at the school.
a. Roster Verified – A Y in this column means the teacher has completed roster
verification and certified their completion.
b. Verification Date – The date in this column signifies the first time the teacher certified
their completion. Teachers can continue to make changes after the initial completion
until the close of the window to do so. Changes will be updated when clicking on Save
Changes:.
c. Teacher Did Not Teach Any Classes/Teacher Does Not Have Any Students On Rosters
– “Y” indicates teacher was removed from all classes (by the principal or the data
manager), or all of the teacher’s students were removed from all classes, the principal
will see a Y under the column.
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i. It is not necessary for teachers in this column to complete verification.
ii. These teachers will not have any data to verify and as such, will not count
towards completion percentages for roster verification.
Review Proposed Roster Changes
1. After successfully logging in to CVR, select Update (Changes Only) from the Student List Tab.
2. Use the drop-down to select district, school, and teacher
3. The principal will review each change proposed by this teacher
a. Student added – students added by the teacher will have a Y in this
column b. Not in class – students removed by the teacher will have this box
checked
4. If the principal agrees with all changes, no further work is required
5. If the principal disagrees with any changes, the principal may reverse a roster change made by
the teacher by selecting or unselecting the “Not in Class” checkbox next to the student’s name in
order to include/remove the student.
Certify Completion of School Level Roster Verification
Before certifying that the school has completed roster verification, the principal should use the Roster
Verification Report to confirm all teachers have completed roster verification. The principal should work
to ensure that all remaining teachers (those marked as “N” under the column Teacher Did Not Teach
Any Classes/Teacher Does Not Have Any Students On Rosters) have a “Y” in the Roster Verified column
and have a Verification Date present.
Certification allows the principal to confirm that all teachers at the school have completed roster
verification and that the data is now ready use in calculating transitional student growth data.
Completion will be reported in Verification Completion Reports used by district and network
staff.
Please note, should the principal not complete this step, the changes that have been saved will still be
submitted at the close of the roster verification window. Teachers and principals may continue to
make changes after the principal has certified completion.
Guidelines for completing verification are as follows:
By COMPLETING VERIFICATION, the principal certifies that the following statement is correct:
• The PRINCIPAL has carefully viewed all classes and rosters and has updated the rosters
as needed
• All teachers have completed verification
• No additional class or roster updates are required in CVR
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After saving changes to all class rosters, select Complete Verification from the Student List Tab.
2. Select Verification Completed.
3. Principal’s verification status will be shared with the Superintendent.
COMPLETE FINAL EVALUATIONS
Rate SLTs
After reviewing the student results reported by the employee, the evaluator will rate each SLT that has
been accepted and assigned to be rated.
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1. After logging in to CIS, select the employee you wish to complete the evaluation for from the View
Employee list on the Employee Tab.
2. Select Rate from the SLT Tab.
3. Select SLT Rating Score and enter Evaluator Comments.
4. Select Submit to submit the rating for the employee’s SLT
Access and Review Professional Practice Data
1. After logging in to CIS, select the employee you wish to complete the evaluation for from the View
Employee list on the Employee Tab.
2. Select Complete from the Evaluation Tab.
If evaluators have used CIS to track observations throughout the school year, a summary of observations will
display for the selected educator.
1. Review the listed observations for accuracy.
2. The asterisk will indicate the full-period observations. For teachers, you may use this value to ensure all
teachers have a minimum of one full-period observation before completing the evaluation.
3. For each observation, check the box if you wish to include this observation as evidence in the final
evaluation. Observations without the box checked should be disregarded and not considered part of the
final evaluation.
Review Observations
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If evaluators have used CIS to track observations throughout the school year, a summary of observation
component ratings and an overall observation rating average will display for the selected educator. Only the
ratings of observations checked as “include in final evaluation” will be included in these averages.
Select Professional Practice Scoring Method & Enter Score
.
If evaluators have used CIS to track observations throughout the school year, the summary information above
may be used to determine the professional practice rating.
1. Select either:
a. Average selected scores to assign the Average Observation Score as the Professional Practice
Score.
OR
b. Enter overall professional practice score to enter a score (1.00-4.00) that is not an average of the
selected observations; this will allow a weighted average or a holistic rating of the educator’s
professional practice. Evaluators of educator’s using alternative rubrics will select this option.
2. Evaluators have the option to enter Comments and Feedback about the Professional Practice Score. This
step is not required.
3. CIS will display the corresponding rating to the score entered.
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Access and Review Student Outcomes Data (Student Learning Targets)
If CIS has been used to track the SLTs written, a summary displaying only the rated SLTs for the selected educator
will be available.
Access and Review Student Outcomes Data (Transitional Student Growth Data)
If transitional student growth data is available for the educator, it will be displayed for the evaluator to review and
use when completing the evaluation.
If the teacher has submitted a request to have their transitional student growth score invalidated, the evaluator
will see a note here.
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Enter Overall Student Growth Score
Evaluators will use evidence gained from student learning targets and/or transitional student growth data to
determine student growth rating for the educator and will enter the rating here.
1. Select Enter student growth score to enter a score (1.00-4.00) based on the available evidence.
2. Evaluators have the option to enter Comments and Feedback. This step is not required.
3. CIS will display the corresponding rating to the score entered.
Review Summary and Complete Evaluation
Review the Professional Practice Rating and Score
Review the Student Growth Rating and Score
Select Calculate to calculate the Compass Evaluation Rating
All educators (teachers, school leaders, librarians, and counselors) rated Ineffective overall should receive
an Intensive Assistance Plan (IAP). If the educator requires an Intensive Assistance Plan (IAP), check the
box.
5. Evaluators will enter Comments and Feedback about the overall evaluation. Comments and feedback are
required.
6. Select Save to save changes. You may be prompted
7. When all changes are completed, select Submit to submit the final evaluation for the educator.
1.
2.
3.
4.
Continuing Saved Evaluations
1. After logging in to CIS, select the employee you wish to complete the evaluation for from the View
Employee list on the Employee Tab.
2. Select Complete from the Evaluation Tab.
3. You may now edit your existing evaluation.
Marking Evaluations as Incomplete (only available to the District Level Administrator)
In the case that there is not enough evidence to support an educator evaluation, administrators may mark the
evaluation as “incomplete”. Incomplete evaluations will not include a rating.
1. After logging in to CIS, select the employee you wish to complete the evaluation for from the View
Employee list on the Employee Tab.
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2. Select Maintain from the Employee Tab.
3. Use the drop-down to select a Reason for an Incomplete Evaluation:
a. 03 – Resigned
b. 04 – Deceased
c. 06 – Sabbatical
d. 08 – Terminated
e. 09 – Retired
f. 10 – Extended Absence
g. 99 – Other
4. Enter a Rationale for the evaluation being marked incomplete.
5. Select Update to update the employee’s evaluation.
Viewing Evaluations
Educators (teachers, school leaders, librarians, and counselors), evaluators, supervisors, and administrators may
view submitted evaluations; however, no edits can be made from the View screen. Only assigned evaluators may
edit evaluations and to do so, the evaluator must request that the appropriate evaluation be unlocked by the
District Administrator.
1. After logging in to CIS, select the employee you wish to complete the evaluation for from the View
Employee list on the Employee Tab.
2. Select View from the Evaluation Tab.
3. Use the drop-down to select a Submitted Evaluation to view.
4. You will now see the details of the evaluation.
Printing Evaluations
Educators (teachers, school leaders, librarians, and counselors), evaluators, supervisors, and administrators may
print a summary of submitted observations.
1. After logging in to CIS, select the employee you wish to complete the evaluation for from the View
Employee list on the Employee Tab.
2. Select Print from the Evaluations Tab.
3. Select Generate Report to download a pdf summary of the submitted evaluation.
4. You may print the evaluation report or rename the file to save it to your local computer.
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EMPLOYEES
EMPLOYEES
VIEW COMPASS DATA
Viewing data from Prior Years
Compass Information System allows educators (teachers, school leaders, librarians, and counselors), supervisors,
and administrators to access evaluation information for both the current year and years prior (even after
transferring between districts).
1. After logging in to Compass Information System, check the View Only checkbox on the top right hand side
of the page.
2. Select the tab of the data you wish to view (observation, SLT, evaluation, etc.)
3. Use the drop-down at the top of the screen to toggle to prior school years.
4. You will now be able to view/print your Compass data from prior school years.
Viewing data from Current Year
1. After logging in to Compass Information System, you will be brought to the View Tab on the Employee
Tab. Here you will see your employee profile information.
2. To view additional Compass data, select the tab of the data you wish to view (observation, SLT,
evaluation, etc.)
SET GOALS
The Compass Information System form allows you to describe the students, their academic area, and the
identified target set for them to achieve when setting goals.
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Adding new student learning targets
11. After logging in to Compass Information System, select Set from the SLT Tab.
12. Select Add to generate a new student learning target form
13. Complete the available fields of the student learning target to describe the group of students you are
targeting:
a. Course Category – the subject area/course in which your students will display academic progress
(if applicable)
b. Grade – the grade level of the students (if applicable)
c. Number of Students – the number of students included in your target group for this goal
d. Interval of Instruction – the length of the course the students are taking (if applicable)
14. Complete the available fields of the student learning target to describe the student learning target you
expect your students to achieve.
a. Additional guidance: Teacher
b. Additional guidance: Principals
15. Define the Achievement Ranges that will correspond to your ultimate score
16. Select Save to save your changes. You will be prompted, via red text, to complete any required fields that
were left blank. Please complete all required fields before attempting to save your SLT.
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17. When all changes are complete, select Submit to submit your student learning target for evaluator
review.
Continuing saved student learning targets
1. After logging in to Compass Information System, select Set from the SLT Tab.
2. Use the drop-down to select an Existing Student Learning Target to update.
3. You may now edit your existing student learning target.
Viewing Student Learning Targets
Educators (teachers, school leaders, librarians, and counselors), evaluators, supervisors, and administrators may
view submitted student learning targets at any stage; however, no edits can be made from the View screen.
1. After logging in to Compass Information System, select the employee you wish to complete the evaluation
for from the View Employee list on the Employee Tab.
2. Select View from the SLT Tab.
3. Use the drop-down to select a Submitted Student Learning Target to view.
4. You will now see the details of the student learning target and the stage the target is at currently
(submitted, accepted, results reported, rated).
Printing Student Learning Targets
Educators (teachers, school leaders, librarians, and counselors), evaluators, supervisors, and administrators may
print submitted student learning targets at any stage.
1. After logging in to Compass Information System, select Print from the SLT Tab.
2. Select Generate Report to download a pdf summary of all submitted student learning targets.
3. You may print the student learning target report or rename the file to save it to your local computer.
Setting Professional Growth Plans
Compass Information System supports evaluators in tracking educator performance and feedback based on
classroom observations, and supports educators (teachers, school leaders, librarians, and counselors) and
evaluators in managing communications about professional practice. Educators may use Compass Information
System to set Professional Growth Plans to share with their evaluator and supervisor.
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1. After logging in to Compass Information System, select Set from the PGP Tab.
2. Select Add to generate a new observation form
3. Complete the required fields to describe the Professional Growth Plan goals and action steps:
a. Goal – a description of the professional growth goal
b. Align Goal to Domain – the Compass rubric domain(s) to which the goal is aligned (if applicable)
c. Action Steps – description of the specific, actionable steps the educator will take to achieve the
goal
d. Resources Needed – description of the resources the evaluator/supervisor will provide to help
the educator meet the goal
e. Target Date – the target date by which the educator will meet each action step
4. Select Save to save your changes.
5. When all changes are complete, select Submit to submit your professional growth plan for the
educator/supervisor to view.
Viewing Professional Growth Plans
Educators (teachers, school leaders, librarians, and counselors), evaluators, supervisors, and administrators may
view submitted professional growth plans.
1. After logging in to Compass Information System, select View from the PGP Tab.
2. Use the drop-down to select a Submitted Professional Growth Plan to view.
3. You will now see the details of the PGP.
Printing Professional Growth Plans
Educators (teachers, school leaders, librarians, and counselors), evaluators, supervisors, and administrators may
print a summary of submitted professional growth plans.
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1. After logging in to Compass Information System, select Print from the PGP Tab.
2. Select Generate Report to download a pdf summary of the professional growth plan.
3. You may print the professional growth plan report or rename the file to save it to your local computer.
REVIEW OBSERVATIONS
Viewing Observations
Educators (teachers, school leaders, librarians, and counselors), evaluators, supervisors, and administrators may
view submitted observations; however, no edits can be made from the View screen. Only assigned evaluators
may edit observations.
5. After logging in to Compass Information System, select the employee you wish to complete the evaluation
for from the View Employee list on the Employee Tab.
6. Select View from the Observation Tab.
7. Use the drop-down to select a Submitted Observation to view.
8. You will now see the details of the observation.
Printing Observations
Educators (teachers, school leaders, librarians, and counselors), evaluators, supervisors, and administrators may
print a summary of submitted observations.
5. After logging in to Compass Information System, select the employee you wish to complete the evaluation
for from the View Employee list on the Employee Tab.
6. Select Print from the Observations Tab.
7. Select Generate Report to download a pdf summary of all submitted observations.
8. You may print the observation report or rename the file to save it to your local computer.
REVIEW TRANSITIONAL STUDENT GROWTH DATA
Viewing Transitional Student Growth Data
For certain grades and subjects, Transitional Student Growth data results will be available in CIS.
Teachers, supervisors, and administrators may review rosters of students included in/excluded from
calculations, subject area percentiles and overall composite percentile.
NOTE: For the 2014-2015 school year, composite percentiles will not be available for use in final
evaluations. Subject area percentiles will be viewable to employees, evaluators and supervisors once
available.
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1. After logging in to CIS, select View from the Student Growth Data Tab.
2. You will see the available results:
a. Composite Percentile - The composite percentile is the average of the content area
percentiles, weighted by the number of students in each content area, as compared to
all other teachers with transitional student growth data. For example, a composite
percentile of 78 indicates a performance at or above 78% of other teachers. For
teachers teaching only a single subject area, the composite percentile equals the subject
percentile.
b. Subject Area Percentile - The subject area percentile is the subject area score, as
compared to all other composite scores in that subject area. For example, a percentile
of
65 is a subject area score that is higher than 65% of other teachers.
c. Report – The report is an excel file detailing the subject area percentile calculations for
each subject area, including the students and individual student scores that made up
the subject area calculations.
COMPLETE CVR ROSTER VERIFICATION
Roster Verification provides teachers the opportunity to review their own class and student roster data and
verify its accuracy before the data is used to assign student growth scores. The data in CVR will be used to
calculate TSGD even if the teacher and/or principal does not verify the roster. Therefore, it is important
that teachers complete this process to ensure TSGD calculations are calculated based on accurate data.
Failure to complete this process will not lead to TSGD not being calculated.
Roster Verification Activities occur in the Curriculum Verification and Reporting Portal (CVR). You may access CVR
by using the following URL and entering your CIS credentials: https://leads13.doe.louisiana.gov/cvr
Add Students
Teachers can only add students from within their district. To add students from outside the
district, please contact [email protected] . When communicating with the LDOE regarding the
addition of students districts should communicate using only the students’ Louisiana Secure ID.
By ADDING STUDENT, the teacher certifies that the studnet meets the criteria related to primary
attendance during specific dates. The 2015-2016 window will be identified and communicated
through additional guidance.
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1. After successfully logging in to CVR, select Update from the Student List Tab.
2. Select the appropriate School Year, School District, and School from the drop-down boxes,
if necessary.
3. Click Select next to the class of the roster you wish to review. The teacher will see the
roster of students assigned to the class.
4. If any student attending the class is missing from the roster, the teacher may select Add Student
to add that student to the class.
5. A list of all available students within the district will appear. To search for a student,
enter the student’s first and last name and select Go.
6. Select Add-Class next to the student you wish to add to the class roster.
7. Continue adding students to the class roster, as needed.
8. When finished, select Return to Update Student List.
9. Once added, classes will appear in green on the teacher’s student list.
Remove Students
The teacher will review each class section’s roster. If a student is included in the roster who did
not attend the class, the teacher may remove that student.
Guidelines for removing students are as follows:
By REMOVING STUDENT, the teacher certifies that reflects the student’s enrollment meets the criteria
related to attendance during specific dates. The 2015-2016 window will be identified and
communicated through additional guidance.
1. After generating your class roster, review each student listed.
2. If any student attending the class must be removed from the roster, the teacher may select
Remove From List to remove that student from then class.
3. A list of all available students within the district will appear. To search for a student, enter the
student’s first and last name and select Go.
4. Removed students will remain on roster with the remove from list box checked.
5. Select Save Changes to save changes to this roster. Note, please save changes to each roster
individually.
6. When finished reviewing rosters for all of your classes, select Save Changes to save and submit
your rosters to your Principal. If necessary, you may re-submit to make additional changes.
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Complete Roster Verification
Once teacher has submitted all changes, the teacher will certify that they have completed
roster verification. The teacher’s certification of completion will appear in reports to
principals and superintendents.
Guidelines for completing verification are as follows:
By COMPLETING VERIFICATION, the teacher certifies that the following statement is correct:
• Teacher has carefully viewed all student rosters for each class and updated the student list
as needed
• No additional class updates are required in CVR
4. After saving changes to all class rosters, select Complete Verification from the Student List Tab.
5. Select Verification Completed.
6. Teacher’s verification status will be shared with Principal and Superintendent.
Request Invalidation of Transitional Student Growth Data
Under extenuating circumstances (Bulletin 130, Section §325), teachers may request an invalidation of their
transitional student growth data results. Requests for invalidation will be submitted in Compass Information
System (CIS). Qualifying circumstances are defined in CIS. If the request is approved, results will be nullified.
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1.
2.
3.
4.
5.
6.
After logging in to CIS, select Request Score Invalidation from the Employee Tab.
Select Score Invalidation Reason
Enter Number of Days Missed
Select the Course Term
Enter Comments describing the extenuating circumstance
Select Submit Invalidation Reason to complete request for review
COMPLETE FINAL EVALUATIONS
Reporting Results of Student Learning Targets
Compass Information System allows educators (teachers, school leaders, librarians, and counselors) to report
results of student assessment to help the evaluator determine the Achievement Range for student performance.
This step is optional – each district will determine whether this step is required for the student learning target to
be rated or included in the evaluation.
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1. After logging in to Compass Information System, select the employee you wish to complete the evaluation
for from the View Employee list on the Employee Tab.
2. Select Report Results on from the SLT Tab.
3. Use the drop-down to select an Accepted Student Learning Target to report results on.
4. You will now see the details of the student learning target accepted by the evaluator.
5. Enter Student Achievement Results.
6. Enter Comments about these results to your evaluator.
7. Select Submit to submit to your evaluator for review.
Viewing Evaluations
Educators (teachers, school leaders, librarians, and counselors), evaluators, supervisors, and administrators
mayview submitted evaluations; however, no edits can be made from the View screen. Only assigned evaluators
may edit evaluations and to do so, the evaluator must request that the appropriate evaluation be unlocked by the
District Administrator.
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5. After logging in to CIS, select the employee you wish to complete the evaluation for from the View
Employee list on the Employee Tab.
6. Select View from the Evaluation Tab.
7. Use the drop-down to select a Submitted Evaluation to view.
8. You will now see the details of the evaluation.
Printing Evaluations
Educators (teachers, school leaders, librarians, and counselors), evaluators, supervisors, and administrators may
print a summary of submitted observations.
5. After logging in to CIS, select the employee you wish to complete the evaluation for from the View
Employee list on the Employee Tab.
6. Select Print from the Evaluations Tab.
7. Select Generate Report to download a pdf summary of the submitted evaluation.
8. You may print the evaluation report or rename the file to save it to your local computer.
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Reference
2015-2016 Compass Systems User Guide .................................................................................................................... 2
I. 2015-2016 Timeline for Compass Information System & Compass Evaluations ....................................................... 3
ALL USERS ..................................................................................................................................................................... 5
GETTING STARTED .................................................................................................................................................... 6
System Access ....................................................................................................................................................... 6
System Requirements ........................................................................................................................................... 6
User Login and Account Management ................................................................................................................. 6
New Account Registration .................................................................................................................................... 8
User Account Reset ............................................................................................................................................... 9
LEA ADMINISTRATORS AND SCHOOL SUPERVISORS .................................................................................................. 11
UPDATE EMPLOYEE ROSTERS ................................................................................................................................. 12
Viewing Employee Rosters (Employee View List) ............................................................................................... 12
Adding New Employees ...................................................................................................................................... 13
Updating Employee Data .................................................................................................................................... 14
Transferring Employees ...................................................................................................................................... 14
Assigning evaluators and evaluation types (rubrics) .......................................................................................... 15
VIEW COMPASS DATA ............................................................................................................................................ 17
Viewing current year data for your district’s employees ................................................................................... 17
Viewing prior years of data for your district’s current employees ..................................................................... 17
Viewing data from prior years for employees no longer in your school district ................................................ 18
MONITOR COMPLETION OF SLT GOAL SETTING AND OBSERVATIONS .................................................................. 18
Compass Teacher Dashboard ............................................................................................................................. 18
Compass Leader Dashboard ............................................................................................................................... 20
REVIEW TRANSITIONAL STUDENT GROWTH DATA ................................................................................................ 20
Reviewing Transitional Student Growth Data Reports ....................................................................................... 20
MONITOR COMPLETION OF CVR DATA VERIFICATION........................................................................................... 21
District CVR Data Managers Review CVR courses .............................................................................................. 21
District Superintendents Monitor School Completion of Roster Verification .................................................... 22
Request Invalidation of Transitional Student Growth Data ................................................................................ 23
MONITOR COMPLETION OF FINAL EVALUATIONS ................................................................................................. 24
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Compass Teacher Dashboard ............................................................................................................................. 24
Compass Leader Dashboard ............................................................................................................................... 26
Recording/Viewing Grievances ........................................................................................................................... 31
EVALUATORS............................................................................................................................................................... 33
VIEW COMPASS DATA ............................................................................................................................................ 34
Viewing data from Prior Years ............................................................................................................................ 34
Viewing data from for current employees you are assigned to evaluate .......................................................... 35
REVIEW AND ACCEPT STUDENT LEARNING TARGETS ............................................................................................ 35
Viewing Employee Rosters (Employee View List) ............................................................................................... 35
Viewing Student Learning Targets ...................................................................................................................... 36
Printing Student Learning Targets ...................................................................................................................... 37
Review and Accept SLTs ...................................................................................................................................... 37
CONDUCT OBSERVATIONS...................................................................................................................................... 38
Observation Process for Educator/Evaluator ..................................................................................................... 38
Observation Types (Classroom Observations, Site Visits, Walkthroughs) .......................................................... 38
Observation Rubrics ............................................................................................................................................ 38
Conducting Observations.................................................................................................................................... 38
Continuing saved observations ........................................................................................................................... 40
Viewing Observations ......................................................................................................................................... 40
Printing Observations ......................................................................................................................................... 40
Deleting Observations ........................................................................................................................................ 41
REVIEW TRANSITIONAL STUDENT GROWTH DATA ................................................................................................ 41
CVR ROSTER VERIFICATION .................................................................................................................................... 41
Class List Review ................................................................................................................................................. 41
Add Missing Classes ............................................................................................................................................ 42
Confirm Classes for Each Teacher ....................................................................................................................... 42
Remove Classes................................................................................................................................................... 43
School Roster Review ......................................................................................................................................... 44
Monitor Completion ........................................................................................................................................... 45
Review Proposed Roster Changes ...................................................................................................................... 46
Certify Completion of School Level Roster Verification ...................................................................................... 46
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COMPLETE FINAL EVALUATIONS ............................................................................................................................ 47
Rate SLTs ............................................................................................................................................................. 47
Access and Review Professional Practice Data ................................................................................................... 48
Review Observations .......................................................................................................................................... 48
Select Professional Practice Scoring Method & Enter Score .............................................................................. 49
Access and Review Student Outcomes Data (Student Learning Targets) .......................................................... 50
Access and Review Student Outcomes Data (Transitional Student Growth Data)............................................. 50
Review Summary and Complete Evaluation ....................................................................................................... 51
Continuing Saved Evaluations ............................................................................................................................. 51
Marking Evaluations as Incomplete (only available to the District Level Administrator) .................................. 51
Viewing Evaluations ............................................................................................................................................ 52
Printing Evaluations ............................................................................................................................................ 52
EMPLOYEES ................................................................................................................................................................. 53
VIEW COMPASS DATA ............................................................................................................................................ 54
Viewing data from Prior Years ............................................................................................................................ 54
Viewing data from Current Year ......................................................................................................................... 54
SET GOALS ............................................................................................................................................................... 54
Adding new student learning targets ................................................................................................................. 55
Continuing saved student learning targets......................................................................................................... 56
Viewing Student Learning Targets ...................................................................................................................... 56
Printing Student Learning Targets ...................................................................................................................... 56
Setting Professional Growth Plans...................................................................................................................... 56
Viewing Professional Growth Plans .................................................................................................................... 57
Printing Professional Growth Plans .................................................................................................................... 57
REVIEW OBSERVATIONS ......................................................................................................................................... 58
Viewing Observations ......................................................................................................................................... 58
Printing Observations ......................................................................................................................................... 58
REVIEW TRANSITIONAL STUDENT GROWTH DATA ............................................................................................ 58
Viewing Transitional Student Growth Data ............................................................................................................ 58
COMPLETE CVR ROSTER VERIFICATION .................................................................................................................. 59
Add Students ....................................................................................................................................................... 59
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Remove Students ................................................................................................................................................ 60
Complete Roster Verification .............................................................................................................................. 61
Request Invalidation of Transitional Student Growth Data ................................................................................ 61
COMPLETE FINAL EVALUATIONS ............................................................................................................................ 62
Reporting Results of Student Learning Targets .................................................................................................. 62
Viewing Evaluations ............................................................................................................................................ 63
Printing Evaluations ............................................................................................................................................ 64
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