advertisement
TIDE User Guide
2015–2016
Updated August 14, 2015
Prepared by the American Institutes for Research®
Descriptions of the operation of the Test Information Distribution Engine, Test Delivery System, and related systems are property of the American Institutes for Research (AIR) and are used with the permission of AIR.
Table of Contents
ii
TIDE User Guide Table of Contents
iii
Section I. Overview of the Test Information
Distribution Engine (TIDE)
Description of TIDE
Test Information Distribution Engine (TIDE) performs the following functions:
• Registering students for assessments;
• Establishing test settings and accommodations;
• Associating students with districts and schools;
• Delivering voice packs for testing computers;
• Managing orders for testing materials;
• Managing users accounts;
• Managing test improprieties for test results; and
• Tracking shipments.
Depending on your user role, you may not have access to all these functions.
Fall 2015
Arizona Department of Education (ADE) will not upload an initial student file into TIDE. Each district/charter will be responsible for adding and/or uploading all students expected to test for the Fall 2015 test administration.
Spring 2016
Arizona Department of Education (ADE) will upload the initial student information into TIDE.
After ADE completes the initial data import, TIDE will be open for district and schools to manually add and/or students who are not already in TIDE.
Figure 1 illustrates TIDE’s operational functions and their place in the assessment process. After
the initial student files have been put into TIDE, TIDE then distributes this information to the other systems involved in the testing process. Test Delivery System (TDS) receives students’ test eligibilities, settings, and accommodations; this enables TDS to deliver the appropriate test to a student with the required format. Online Reporting System (ORS) receives students’ institutional associations; this enables ORS to report scores at the classroom, school, district, and state levels, which won’t be available until fall of 2015.
4
TIDE User Guide
Overview of the Test Information Distribution Engine (TIDE)
Manual
Registrations
Figure 1. TIDE’s position in the assessment process
Students’ test eligibility, settings, accommodations
Test Delivery System
TIDE
Data Imported from ADE
Students’ demographics, roster, school, and district information
Online Reporting
System
System Requirements
To use TIDE, you need a recent version of a web browser, such as Firefox, Chrome, or Internet
Explorer. For a detailed list of system requirements, which includes the supported operating systems and web browsers, see the System Requirements for Computer-Based Testing. This publication is available in the Technology Resources section of the AzMERIT Portal, azmeritportal.org.
Understanding User Roles and Permissions
Each user in TIDE has a role, such as a district-level user or a test administrator-level user. Each role has an associated list of permissions to access certain features within TIDE.
There is a hierarchy to the
user roles listed in Table 1 .
As indicated in Figure 2 , the
District Test Coordinator is at the top of the hierarchy, followed by District
Administrator, the School
Test Coordinator, and finally the School Teacher, Test
Administrator, and School
Report Viewer. Generally, user roles that are higher in the hierarchy have access to more sensitive or critical data and tasks within TIDE.
School Teacher
Figure 2. Hierarchy of User Roles
District Test
Coordinator
District Administrator
School Test
Coordinator
Test Administrator
School Report
Viewer
Table 1 describes TIDE’s user roles. The top row contains the various roles, and the subsequent
rows indicate the tasks permitted to those user roles.
5
TIDE User Guide
Overview of the Test Information Distribution Engine (TIDE)
Table 1. User Roles and Associated Permissions
Task
*
Working with Student Information
Adding or Editing Students through File Uploads
Moving Students Between Schools
Printing Testing Tickets and Pre-ID Labels
Managing Users
Adding, Editing, or Deleting Users through File
Viewing and Editing User Details
DTC
DA
STC ST
TA SRV
6
TIDE User Guide
Overview of the Test Information Distribution Engine (TIDE)
Task
*
Working with Test Improprieties
DTC
DA STC ST TA SRV
Creating Test Improprieties Through File
Working with Orders for Test Materials
Requesting Additional Materials
Reviewing and Exporting Order Summaries and
Tracking Shipments and Return Shipments
Voice Packs
Downloading and Installing Voice Packs
Contact and Shipping Information
Reviewing Contact and Shipping Information
*
DTC—District Test Coordinator; DA—District Administrator; STC—School Test Coordinator; ST—School
Teacher, TA—Test Administrator; SRV—School Report Viewer
7
Section II. Accessing TIDE
This section explains how to activate your TIDE account, log in to TIDE, reset a forgotten password, change account information, and how to log out.
Activating Your TIDE Account
For the District Test Coordinator, your account is created for you. For all other user roles, you will need someone above your user role level in the TIDE user role hierarchy to create your account. Once the account is created the TIDE system will send you an introductory email. This email contains the following information:
• A link for logging in to TIDE. This link expires 30 days after the email was sent.
• Your temporary password.
If you do not receive an account activation email, check your spam folder. Emails are sent from
[email protected], so you may need to add this address to your contact list.
To activate your account:
1. Click the link in the introductory email. The Login page appears (see Figure 3. Fields in the
Figure 3. Fields in the Login page
2. Enter your email address and temporary password.
8
TIDE User Guide
3. Click Secure Login. The Reset Password page appears (see Figure 4 ).
Figure 4. Fields in the Reset Password Page
Accessing TIDE
4. In the Old Password field, enter the password in the activation email.
5. In the other password fields, enter a new password. The password must be eight characters long and have at least three of the following: one lowercase alphabetic character, one uppercase alphabetic character, one number, and one special character (e.g.
%
,
#
, !, etc.).
6. Click Submit. The Select a Security Question page appears (see Figure 5 ).
Figure 5. Fields in the Select a Security Question Page
7. Mark the checkbox next to a question, and enter an answer.
8. Click Save. The AzMERIT portal page appears.
Account activation is complete. You can proceed to TIDE by clicking the TIDE card (see
Figure 6 ) in the portal page.
Do NOT share your login information with anyone not authorized to access TIDE. TIDE provides access to student information, which must be protected in accordance with federal privacy laws.
9
TIDE User Guide
Logging in to TIDE
To log in to TIDE:
1. Open your web browser and navigate to the AzMERIT portal at http://azmeritportal.org.
2. Click the Test Coordinators or Test Administrators card.
3. Click the TIDE card. The Login page appears.
Accessing TIDE
Figure 6. TIDE Card
4. Enter your email address and password, and then click
Secure Login. The Home page appears.
If your user account is associated with more than one district or school, TIDE may prompt you to select a role, district, or school to complete the login.
Figure 7. Please Log In Page
10
TIDE User Guide Accessing TIDE
Reviewing Your Account Information and Password
You can review your name, phone number, password, and other account information.
To modify account information:
1. On the TIDE banner (see Figure 8 ), click My Account. The My Account page appears (see
Figure 8. Accessing My Account in TIDE
Figure 9. Fields in the My Account Page
2. To modify your user information, in the grayed out User Information section shown in
Figure 7, contact someone in your district or school that has a higher level of access to assist. Note: District Test Coordinators should email [email protected]
to modify their user information.
3. To modify your password, do the following: a. In the Old Password field, enter your current password.
, !, etc. Your password cannot be the same as your current
or previous password.
4. Click Update. TIDE saves your changes, and a confirmation message appears.
11
TIDE User Guide Accessing TIDE
Resetting Your Password
You need to reset your password if you forgot it or if the TIDE administrator locked your account.
To reset your password:
1. Display the Login page by following Steps 1 – 3 in the section Logging in to TIDE.
Figure 10. Forgot Your Password? Figure 11. Fields in the Password Reset Page
3. Enter your TIDE email address, and click Next. Your security question appears.
4. Enter the response to the security question, and click OK. TIDE sends you an activation email with a new temporary password.
5. Return to the login page, enter your username and the temporary password from step 4 ,
and click Secure Login. The Reset Password page appears (see Figure 4 ).
6. In the Old Password field, enter the temporary password from step 4 .
Your password cannot be the same as your current or previous password.
8. Click Submit. TIDE resets your password. The Select a Security Question page appears.
9. Review and modify your answers to the security question as necessary, and click Save.
The TIDE home page appears.
12
TIDE User Guide
Logging out of TIDE
To log out of TIDE:
Figure 12. Logout of TIDE
Accessing TIDE
13
Section III. Understanding the TIDE Interface
This section describes TIDE’s Home page and some common tasks such as sorting retrieved records.
TIDE’s Home Page
The first page you see after logging in to TIDE is the Home page (see Figure 13 ). This page’s
appearance differs depending on your role.
Figure 13. TIDE Home Page for the District Test Coordinator Role
CAUTION: Loss of Data Working with TIDE in more than one tab or browser window may result in changes in one tab overwriting changes made in another tab. Do not have more than one TIDE browser tab or window open at one time.
14
TIDE User Guide Understanding the TIDE Interface
Sorting Retrieved Records
Many tasks in TIDE involve retrieving data and sorting the records. You can sort the retrieved
records by clicking any of the column headings in the table. For example, Figure 14 is a portion
of the View/Edit Users page. You can sort the records by clicking Role, District, School, or Email
Address. (In the complete View/Edit Users page, there are many more columns by which you can sort.)
Figure 14. Sort Columns
Sort columns
Changing Institution
Depending on your permissions, you may have access to more than one district or school.
To change institution:
1. On the TIDE banner, click Change Institution/Test Administration (see Figure 15 ). The
Change Institution/Test Administration page appears (see Figure 16 ).
Figure 15. Change Institution Button
Figure 16. Change Institution/Test Administration Page
2. Update the information as necessary. All fields can be edited.
3. Click Submit. A new home page appears that is associated with your selections.
15
TIDE User Guide Understanding the TIDE Interface
Selecting Records for an Action
In some retrieval pages, you can perform an action on the retrieved records. You can select all
the retrieved records for a given action, or you can select some of them. Referring to Figure 17 ,
if you mark the checkbox in the header row, TIDE selects all the records. If you mark a checkbox in an individual row, TIDE selects that record—and any other individual records you mark. In the example on the View/Edit Users page, you can export and download the retrieved records as an Excel file.
Figure 17. Options for Selecting Retrieved Records
Selects all retrieved records
Selects individual record
Navigating Back to Retrieved Records
When you retrieve records, if you want to return to the retrieved records, you must click Go
Back To Search Results (see Figure 18 ), not your browser’s Back button.
Figure 18. Example of Returning to Retrieved Records
Use this button instead of your browser’s Back button to return to a listing
16
Section IV. Reviewing Contact and Shipping
Information
The Contact Info task on the TIDE Home page is only available for users with the role of District
Test Coordinator. The District Test Coordinator can view their District Test Coordinator contact information that is on file with ADE and the district shipping address. If the information contained on the Verify Contact Information page is incorrect, please contact ADE at
.
To view contact and shipping information:
• On the TIDE Home page, select Contact Info (see
Figure 19 ). The Verify Contact Information page appears (see Figure 20 ).
Figure 19. Contact Info
Figure 20. Verify Contact Information Page
17
Section V. Managing TIDE Users
This section describes user roles and associated permissions. This section also describes how to manage user accounts.
Retrieving User Accounts
You can retrieve up to 1,000 user accounts that satisfy given criteria. For a list of user roles that
can perform this task, see Table 1 .
To retrieve user accounts:
1. From the TIDE Home page, click Manage Users (see Figure 21 ), then click View/Edit Users.
The View/Edit Users page appears (see Figure 22 ).
Figure 21. Manage Users
Figure 22. Selection Fields in the View/Edit Users Page
2. From the drop-down lists, select your desired search criteria.
Optional: Refine your search by specifying an email address, first name, or last name.
3. Click Search. TIDE displays the found users at the bottom of the View/Edit Users page (see
Figure 23. Retrieved Users
From the listing of retrieved users, you can view detailed information about a user, add a user account, delete user accounts, sort the listing, and export the listing.
18
TIDE User Guide Managing TIDE Users
Viewing and Editing User Details
Depending on your user role, you may be able to view and modify detailed information about a
user’s TIDE account. For a list of user roles that can perform this task, see Table 1 .
To view and edit user details:
1. Retrieve the user account you want to view or edit by following the procedure in the
previous section Retrieving User Accounts .
2. In the listing of retrieved users, click View corresponding to the user whose account you
). The Edit User page appears (see Figure 24 ).
Figure 24. Edit User Page
3. If your user role allows it, modify the user’s details as required. Use Table 2 as a reference.
4. Click Save.
5. To return to the listing of user accounts, click Go Back to Search Results.
(Do not use your browser’s Back button to return to the listing.)
Adding User Accounts
When you add a user account, its role must be lower in the hierarchy than your role. (For an
explanation of the user role hierarchy, see the section Understanding User Roles and
Permissions .) Also you can add only those users that fall within your district or charter. For a
list of user roles that can perform this task, see Table 1 .
NEW for 2015-2016: Users may be added to more than one district or school using the
same email address. Users that belong to more than one district or school may be assigned different roles as needed in each institution.
19
TIDE User Guide Managing TIDE Users
To add a user account:
1. Select Manage Users, then select Add Users (see Figure 25 ). The Add Users page appears
Figure 25. Add Users Tab
Figure 26. Form Fields in the Add Users Page
2. Select the role, district, and school associated with the new user.
3. Using Table 2 as a reference, enter the user’s email address, first name, and last name.
4. Click Add User.
TIDE adds the account and sends the new user an activation email from
.
Table 2. Fields in the Add Users and View/Edit Users Page
Field
District
Description
District associated with the user.
Valid Values
One of the available district IDs from the drop-down list.
Email Address Email address for logging in to TIDE. Any standard email address of the form [email protected].
First Name User’s first name. Up to 35 characters.
Last Name
Phone
User’s last name.
User’s phone number.
Up to 35 characters.
Phone number in xxx-xxx-xxxx format.
20
TIDE User Guide Managing TIDE Users
Field
Role
School
Description
User’s role.
School associated with the user.
Valid Values
One of the roles from the drop-down list.
The available roles are those below your role.
One of the available school IDs from the drop-down list. (Not available for districtlevel users.)
Deleting User Accounts
For a list of user roles that can perform this task, see Table 1 .
To delete user accounts:
1. Retrieve the user accounts you want to delete by following the procedure in the section
2. In the View/Edit Users page (see Figure 27 ), do one of the following:
o
Mark the checkbox for the accounts you want to delete. o
Mark the checkbox at the top of the table to delete all retrieved user accounts.
Figure 27. Delete User Accounts
3. Click Delete.
4. In the confirmation dialog box, click OK.
TIDE deletes the user accounts.
21
TIDE User Guide Managing TIDE Users
Adding, Editing, or Deleting Users through File Uploads
If you have many users to add, edit, or delete, it may be easier to perform those transactions through file uploads. This task requires familiarity with composing comma-separated value
(CSV) files or working with Microsoft Excel. The following sections describe how to compose the files and then upload them to TIDE.
Understanding the User Upload File Format
The upload file is an Excel or CSV file with a heading row and data rows. Table 3 describes the
columns in the upload file and associated valid values.
Table 3: Columns in the User Upload File
Column Description
District ID* District associated with the user.
School ID* School associated with the user.
FirstName*
LastName*
Email*
Phone
Role*
Action*
User’s first name.
User’s last name.
User’s email address.
User’s phone number.
User’s role. For an explanation of user roles, see
Indicates if this is an add, modify, or delete transaction.
Valid Values
District Entity ID that exists in TIDE. Up to 30 characters.
School Entity ID that exists in TIDE. Up to 30 characters.
Must be associated with the district ID.
Can be blank when adding district-level users.
Up to 35 characters.
Up to 35 characters.
Any standard email address. Up to 128 characters that are valid for an email address. This is the user’s username for logging in to TIDE.
Phone number in xxx-xxx-xxxx format.
One of the following:
DTC—District Test Coordinator.
DA—District Administrator.
STC—School Test Coordinator.
ST—School Teacher.
TA—Test Administrator.
SRV – School Report Viewer
One of the following:
Add—Add new user or edit existing user record.
Delete—Remove existing user record.
*Required field.
22
TIDE User Guide Managing TIDE Users
Submitting a User Upload File
This section describes how to upload a file for adding, modifying, or deleting users. For a list of
user roles that can perform this task, see Table 1 .
To submit a user upload file:
1. Select Manage Users, then select Upload Users. The Upload Users page appears (see Figure
Figure 28. Upload Users
2. Download one of the file templates by clicking Download Excel Template or Download CSV
Template as shown in Figure 30.
3. Open the file in a spreadsheet application or text editor, and add a row for each user you
want to add, modify, or delete. Be sure to follow the guidelines in Table 3 . Save the file on
your computer. An example of a simple upload file with the following transactions can be
o
The first row adds Thomas Walker as a TIDE user, specifying all fields except phone number. o
The second row modifies Mark Ortiz’s account, changing his role and adding the phone number. In this case you must list values in all other columns, even if you do not change them. o
The third row deletes Julia Perry’s account. o
The fourth row adds Patricia Martin as a school test coordinator for school 993. o
The fifth row adds Patricia Martin as a test administrator for a different school, school
994.
Figure 29. Sample User Upload File
23
TIDE User Guide Managing TIDE Users
4. In the Upload Users page, click Browse, and navigate to the file you created in Step 3
above .
Figure 30. Template Download and File Upload
5. Click Upload File. TIDE displays a preview of the uploaded file (see Figure 31 ). Use this
preview to verify you uploaded the correct file.
Figure 31. User Upload File Preview
6. Click Next. TIDE validates the file and displays error messages, if any. For information about
resolving error messages, see the section Resolving File Upload Errors on page 54.
NOTE: Validation and commitment of large files If your file contains a large number of records, TIDE processes it offline and sends you a confirmation email when complete. While
TIDE is validating the file, do not press Cancel as TIDE may have already started processing
some of the records. For more information, see How TIDE Processes Large Files .
7. Click Commit. TIDE commits those records that do not have errors.
You can view a history of file uploads; see the section Reviewing Upload History for details.
24
Section VI. Working with Student Information
This section describes how to add and modify students’ records, and how those records affect testing and reporting.
Retrieving Student Records
You can retrieve up to 5,000 student records that satisfy given criteria. For a list of user roles
that can perform this task, see Table 1 .
To retrieve student records:
1. On the TIDE Home page, select Student Information (see Figure 32 ), then click View/Edit
Students. The View/Edit Students page appears (see
Figure 32. Student Information
Figure 33. Selection Fields in the View/Edit Students Page
2. From the drop-down lists, select search criteria.
25
TIDE User Guide Working with Student Information
3. Click Search. TIDE displays the retrieved students at the bottom of the View/Edit Students
Figure 34. Retrieved Students
From the listing of retrieved students, you can view and edit detailed information about a student, move students between schools, print test tickets and Pre-ID labels, sort the listing,
and export the listing (see Appendix A ).
26
TIDE User Guide Working with Student Information
Viewing Students
You can view and edit detailed information about a student’s record. For a list of user roles that
can perform this task, see Table 1 .
To view and edit student details:
1. Retrieve the student record you want to view or edit by following the procedure in the
section Retrieving Student Records .
2. In the listing of retrieved records, click View corresponding to the student whose record you
). The View Student Details page appears (see Figure 35 ).
Figure 35. View Student Details Page (Top Portion)
3. If your user role allows it, modify the student’s record as required. Use Table 4 as a
reference.
4. Click Save.
5. To return to the listing of student accounts, click Go Back to Search Results. (Do not use your browser’s Back button to return to the listing.)
27
TIDE User Guide Working with Student Information
Adding Students
To add a student into TIDE you must be associated with that school and district in your TIDE role.
For a list of user roles that can perform this task, see Table 1 .
To add a student:
Figure 36. Add Students
Figure 37. Fields in the Add Student page (top portion)
2. Using Table 4 as a reference, enter the student’s information.
3. Click Save.
TIDE adds the student.
Table 4 describes the fields in the Add Students and View Student Details pages.
28
TIDE User Guide Working with Student Information
Table 4. Fields in the View Student Details Page
Field
Accommodated
Text-To-Speech
Additional
Information (Non-
Embedded
Accommodations for Computer-
Based Testing)
Birth Date
(MMDDYYYY)
Description
Default setting is Instructions. For each test subject, modify the accommodated text-tospeech setting if the student has an IEP that requires that the test be read aloud.
For each test subject, indicate if one or more non-embedded accommodations will be used (or were used) for the computer-based test.
Valid Values
Instructions—Enable TTS for test items.
Instructions&Stimuli&Items—
Enable TTS for test items and stimuli.
Mark checkboxes for the subjects and associated non-embedded accommodations for which the student is approved.
Color Choices
ELL
First Name
Gender
Grade
Last Name
Middle Name
Migrant Status
Order Paper Test for Student with
Disability
Student’s date of birth.
Default setting is Black on White. For each test subject, modify the color choice if the student has an IEP that requires this.
Date in format MMDDYYYY. Add leading zero for single-digit numbers.
One of the available color choices from the drop-down list.
Indicates if student is or is not an English language learner.
Student’s first name.
Indicates if student does or does not have
Migrant Status.
If the student has an IEP that requires the use of an accommodated paper form of the test, select the accommodated version from the drop-down list.
Yes or No.
Student’s middle name.
Up to 75 alphabetic and special characters.*
Male or Female. Student’s gender
Grade in which student is enrolled during the test administration.
One of the available grades from the drop-down list.
Student’s last name. Up to 75 alphabetic and special characters.*
Up to 75 alphabetic and special characters.*
Yes or No.
Paper
Braille
Large Print
29
TIDE User Guide Working with Student Information
Field
Print Size
Race and
Ethnicity
SAIS ID
Description
Student’s print-size accommodation for tests in each subject.
Indicates student’s ethnicity or ethnicities.
Valid Values
1X—No magnification, 14 pt.
1.5X—1.5 magnification, 21 pt.
1.75X—1.75 magnification, 24.5 pt.
2X—2.5 magnification, 35 pt.
3X—3.0 magnification, 42 pt.
Yes or No for any of the available ethnicities.
Up to nine digits. Student Accountability Information System
ID (SAIS ID) within the enrolled district.
School where student is enrolled. School One of the available school IDs from the drop-down list.
Yes or No. SPED
Test Eligibility
Indicates if student does or does not have an IEP.
Indicates if the student is eligible for EOC test(s), if any.
Mark checkboxes for the subjects in which the student takes tests.
*Special characters include space, comma, hyphen, apostrophe, and Hawaiian characters.
Moving Students Between Schools
Users with the role of DTC or DA have the ability to move students from one school to another school within their district using the Move Students feature. After moving a student from one school to another in TIDE, there may be a full day lag between TIDE and TDS. However, once the student has been moved in TIDE, the student can start testing even if TDS is still showing the original school name.
To move students:
1. Retrieve the students you want to move by following the procedure in the section
2. In the View/Edit Students page: o
Mark the checkboxes for the students you want to move. o
Mark the checkbox at the top of the table to move all retrieved students.
30
TIDE User Guide Working with Student Information
3. Click Move Students. A section appears for moving the students (see Figure 38 ).
Figure 38. Moving Students
4. From the District drop-down list (if available), select the district to which you want to move the student.
5. From the School drop-down list, select school to which you want to move the student.
6. Click Move Student(s). After TIDE moves the student, a confirmation message appears.
Printing Testing Tickets and Pre-ID Labels
On the Student Information View/Edit Students section of TIDE you may print testing tickets and Pre-ID Labels. After searching for a group of students, users may access the Print Test
Tickets and Print PreID Labels buttons at the top of the search results table (see Figure 39 ).
TIDE generates the tickets or labels as PDF files that you download with your browser. See
Table 1 for a list of users who can perform this task.
31
TIDE User Guide Working with Student Information
Figure 39. Print Test Tickets and Pre-ID Labels for Testing
The testing ticket can be printed out to assist students with logging into TIDE for computerbased testing. The testing ticket contains the student’s log-in information: their first name and student ID (see
Figure 40. Sample Testing Ticket
A Pre-ID label is a label that you affix to a student’s paper-based test booklet. Figure 41
is an example of what is on a student’s Pre-ID label. The Test Administrator affixes this label to the student’s test booklet.
Figure 41. Sample Pre-ID Label
32
TIDE User Guide Working with Student Information
To print testing tickets or Pre-ID labels:
1. Retrieve the students for which you want to print tickets or labels by following the
procedure in the section Retrieving Student Records .
2. Click the column headings to sort the retrieved students in the order by which you want
them printed. (For information about sorting, see the section Sorting Retrieved Records .)
3. Mark the check boxes next to the students for whom you want to print either Testing
Tickets or Pre-ID Labels (see Figure 42 ).
Figure 42. Select Students for Printing
4. Select either Print Testing Tickets or Print PreID Labels to generate a PDF file to download and print.
Adding or Editing Students through File Uploads
If you have many students to add or edit, it may be easier to perform those transactions through file uploads. This task requires familiarity with composing comma-separated value
(CSV) files or working with Microsoft Excel. The following sections describe how to compose the files and then upload them to TIDE.
Understanding the Student Upload File Format
The upload file is an Excel or CSV file with a heading row and data rows. Table 5 describes the
columns in the upload file and associated valid values.
Table 5: Columns in the Student Upload file.
Field Name
AmericanIndianOr
AlaskaNative*
Description
Indicates student has origins in any of the original peoples of North and South America
(including Central America), and who maintains cultural identification through tribal affiliation or community attachment.
Valid Values
One of the following:
Y—Yes
N—No
33
TIDE User Guide Working with Student Information
Field Name
Asian*
Birthdate*
BlackOrAfricanAm erican*
DistrictID*
DistrictName
EconomicDisadva ntageStatus*
ELL*
EOCAlgebra I
EOCAlgebra II
EOCELA 10
EOCELA 11
Description
Indicates student has origins in any of the original peoples of the Far East, Southeast
Asia, or the Indian Subcontinent. This area includes, for example, Cambodia, China,
India, Japan, Korea, Malaysia, Pakistan, the
Philippine Islands, Thailand, and Vietnam.
Day on which student was born. Format
MUST be day and then month and year.
Indicates student has origins in any of the black racial groups of Africa.
Valid Values
One of the following:
Y—Yes
N—No
State-issued entity ID for the district responsible for specific educational services or instruction of the student.
Name of district corresponding to the
DistrictID.
Indicates student met the state criteria for classification as having an economic disadvantage.
Indicates student has a language other than
English spoken in the home and qualifies for
English language services because the student did not test Proficient on the state language proficiency assessment.
Indicates student is currently enrolled in a course that teaches the AZCCR
Mathematics Algebra I Standard.
Up to 100 characters, including alpha, numeric, or special characters.**
One of the following:
Y—Yes
N—No
One of the following:
Y—Yes
N—No
Indicates student is currently enrolled in a course that teaches the AZCCR
Mathematics Algebra II Standard.
Indicates student is currently enrolled in the second year of high school English course that is credit-bearing for high school graduation.
Indicates student is currently enrolled in the third year of high school English course that is credit-bearing for high school graduation.
Date in format DD-MM-YYYY.
Add leading zero for single-digit numbers.
One of the following:
Y—Yes
N—No
District ID that exists in TIDE.
Use 1-5 numeric characters.
One of the following:
Y—Yes
N—No
One of the following:
Y—Yes
N—No
One of the following:
Y—Yes
N—No
One of the following:
Y—Yes
N—No
34
TIDE User Guide Working with Student Information
Field Name
EOCELA 9
EOCGeometry
Gender*
Grade*
HispanicOrLatino
Ethnicity*
MigrantStatus
NativeHawaiianOr
OtherPacificIsland er*
SAISID*
SchoolID*
SchoolName
Description
Indicates student is currently enrolled in the first year of high school English course that is credit-bearing for high school graduation.
Indicates student is currently enrolled in a course that teaches the AZCCR
Mathematics Geometry Standard.
Valid Values
One of the following:
Y—Yes
N—No
One of the following:
Y—Yes
N—No
Student’s gender.
Student’s enrolled grade when assessed.
Indicates student traces origin or descent to
Mexico, Puerto Rico, Cuba, Central and
South America, and other Spanish cultures, regardless of race.
One of the following:
M—Male
F—Female
Two-digit grade in the range
03–13. Add leading zero for single-digit numbers.
One of the following:
Y—Yes
N—No
Indicates student is, or whose parents or spouses are, migratory agricultural workers, including migratory dairy workers, or migratory fishers, and who, in the preceding
36 months, in order to obtain, or accompany such parents or spouses, in order to obtain, temporary or seasonal employment and have moved from one district to another.
Indicates student has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
One of the following:
Y—Yes
N—No
One of the following:
Y—Yes
N—No
Up to nine digits. State-assigned student identifier which is unique within the district.
State-issued entity ID for the school responsible for specific education services and/or instruction of the student.
Name of school corresponding to the
SchoolID.
School ID that exists in TIDE.
Up to 5 alphanumeric characters or underscore. Must be associated with the district
ID.
Up to 100 characters, including alpha, numeric, or special characters.**
35
TIDE User Guide Working with Student Information
Field Name
SPED*
StudentFirstName
*
StudentLastName
*
StudentMiddleNa me
Description
Indicates student has intellectual disability; hearing impairment, including deafness; speech or language impairment; visual impairment, including blindness; serious emotional disturbance (hereafter referred to as emotional disturbance); orthopedic impairment; autism; traumatic brain injury; developmental delay; other health impairment; specific learning disability; deafblindness; or multiple disabilities and who, by reason thereof, receive special education and related services under the Individuals with Disabilities Education Act (IDEA) according to an Individualized Education
Program (IEP), Individual Family Service
Plan (IFSP), or service plan.
Student’s first name.
Student’s last name.
Student’s middle name.
Valid Values
One of the following:
Y—Yes
N—No
Up to 75 alphabetic and special characters.***
Up to 75 alphabetic and special characters.***
Up to 75 alphabetic and special characters.***
White* Indicates student has origins in any of the original peoples of Europe, Middle East, or
North Africa.
One of the following:
Y—Yes
N—No
* Required field
** Special characters include - ' . ) (& # / + , or space
*** Special characters include space, comma, hyphen, apostrophe, and Hawaiian characters.
Figure 43 is an example of a simple upload file with the following transactions:
• The first row adds José Gonzales as a student to the School 88888.
• The second row adds Hoang Nguyen as a student to the same school.
Figure 43. Sample Student Upload File
36
TIDE User Guide Working with Student Information
Submitting a Student Upload File
This section describes how to upload a file for adding or modifying students. For a list of user
roles that can perform this task, see Table 1 .
To submit a student upload file:
1. Click the Student Information tab, then Upload Students (see Figure 44 ). The Upload
Students page appears.
Figure 44. Upload Student File Tab
2. Download one of the file templates by clicking Download Excel Template or Download CSV
Template (see top of Figure 45 ).
3. Open the file in a spreadsheet application or text editor, and add a row for each student you
want to add or modify. Be sure to follow the guidelines in Table 5 .
4. On the Upload Students page, click Browse, and navigate to your upload file you created in
.
Figure 45. Upload Student File
5. Click Upload File. TIDE displays a preview of the uploaded file (see Figure 46 ). Use this
preview to verify you uploaded the correct file.
Figure 46. Student Upload File Preview
6. Click Next. TIDE validates the file and displays error messages, if any. For information about
resolving error messages, see the section Resolving File Upload Errors .
37
TIDE User Guide Working with Student Information
7. Click Commit. TIDE uploads those records that do not have errors, and sends a confirmation
38
Section VII. Working with Test Improprieties
During computer-based testing a student may need their test re-opened or invalidated due to a hardware malfunction or a testing impropriety. This section describes the possible test improprieties: the types of improprieties and the statuses of improprieties and how you view, create, and monitor test impropriety requests.
All requests for test improprieties will be reviewed by ADE. ADE will view and provide feedback on a test impropriety within one business day of the request.
If ADE approves the request, the test impropriety request will be processed. If ADE does not approve the request, the test impropriety request will be rejected. When rejecting the request,
ADE may ask that you re-submit the request using a different type of impropriety. All rejected requests will have a reason why it was rejected.
For paper-based testing schools a testing incident will need to be submitted to
. The Testing Incident Form can be found on the AzMERIT Portal
( azmeritportal.org
).
Creating Test Improprieties
District Test Coordinators (DTC) can create a test impropriety for any test given in their district.
NOTE: If a student’s test has a status of Paused and/or the student is unable to log back into a test that has been started due to technology-related issues, please contact the AzMERIT
Helpdesk in order to resolve the issue. ADE is unable to re-open a test that has a status of
Paused, and has not been resumed due to technology issues at the school.
To create test improprieties:
1. Retrieve the result for which you want to create a test impropriety by doing the following:
a. Click the Test Impropriety tab, then click Create Test Impropriety (see Figure 47 ). The
Create Test Impropriety page appears (see
Figure 47. Test Improprieties Tabs
Figure 48. Selection Fields in the Create Test Impropriety Page
39
TIDE User Guide Working with Test Improprieties
b. From the drop-down lists and in the text field, enter search criteria. Table 6 describes
each type of impropriety and the possible student test statuses that the action can be
applied to. See Table 7 for test status descriptions. Please contact ADE if you are not
sure which impropriety to use for a specific case.
Table 6. Types of Test Improprieties
Type Description
Invalidate a test
Eliminates the test opportunity, and the student has no further opportunities to test on the invalidated test.
Examples:
Student took a test for which they were not eligible to test. After correcting the student’s grade level or course eligibility in TIDE, student would be able to test at the appropriate grade level or EOC test.
Available only if Student Test Status is:
Approved, Completed, Denied, Expired, Paused, Reported, Scored,
Submitted
Reset a test
Re-open a test
Resetting a test will remove any student responses. Test impropriety must be reported to District Test Coordinator on the same day student started testing.
Examples:
Test Administrator approves the student for the incorrect test session, a student is approved for testing but does not actually start the test, or student did not have appropriate accommodations selected.
Available only if Student Test Status is:
Approved, Completed, Denied, Expired, Paused, Pending, Processing,
Reported, Review, Scored, Started, Submitted, Suspended, Invalidated
Reopening a test will not remove all student responses. Test impropriety must be reported to District Test Coordinator on the same day student started testing.
Examples:
Student did not complete a test session and accidently submitted test instead of pausing the session.
Available only if Student Test Status is:
Completed, Expired, Reported, Scored, Submitted, Invalidated
Restore a test that was reset
Restore student responses. Must have ADE approval prior to submitting test impropriety.
Examples:
A previous request had been submitted and approved for a student’s test to be reset; on further investigation with the Test Administrator this student should have completed the original test.
Available only if Student Test Status is:
Approved, Completed, Denied, Expired, Paused, Pending, Processing,
Reported, Review, Scored, Started, Submitted, Suspended, Invalidated
40
TIDE User Guide Working with Test Improprieties
Type
Reassign a test
Description
Reassigns a test to another student. Must have ADE approval prior to submitting test impropriety.
Examples:
Student information incorrect in TIDE and student tested under an incorrect
SAIS number.
Available only if Student Test Status is:
Approved, Completed, Denied, Expired, Paused, Pending, Processing,
Reported, Review, Scored, Started, Submitted, Suspended, Invalidated
Table 7. Test Status Descriptions
Field
Test Status
Description of Status
Approved—Test Administrator (TA) approved the student for the session, but the student has not yet started or resumed the test.
Completed—Student submitted the test for scoring.
Denied—TA denied the student entry into the session. If the student attempts to enter the session again, this status changes to
Pending until the TA approves or denies the student.
Expired—Student did not complete the opportunity, and cannot resume the test because the test opportunity expired.
Invalidated—Test result was invalidated.
Paused—Test is currently paused as a result of one of the following:
• Student or TA clicked the Pause button on the test.
• Student or TA idled for too long and the test automatically paused.
• Test Administrator stopped the student’s session.
• Test Administrator paused the individual student’s test.
• Student’s browser or computer shut down or crashed.
Pending—Student is awaiting TA approval for a new test opportunity.
Reported—Student’s score for the completed test has been submitted to the reporting system.
Review—Student has answered all test items and is currently reviewing answers before submission for scoring.
Scored—Test Delivery System processed the student’s answers on the test.
Started—Student started or resumed the test and is actively testing.
Submitted—Test was submitted for quality assurance review and scoring before it is sent to the Online Reporting System.
Suspended—Student is awaiting TA approval to resume a test opportunity.
41
TIDE User Guide Working with Test Improprieties
WARNING: Timing of resets Submit resets least one day prior to the end of a test window so that students can complete their test opportunity or so that data entry can be completed for paper-based tests.
c. Click Search Student Results. TIDE displays the results (see Figure 49 ).
Figure 49. Retrieved Test Improprieties
2. For each result for which you want to create a test impropriety, enter the reason in the
Reason text box, and then click Create. TIDE displays a confirmation message.
Retrieving Test Improprieties
You can retrieve test improprieties that satisfy given criteria. For a list of user roles that can
perform this task, see Table 1 .
To retrieve test improprieties:
1. Click the Test Impropriety tab, then click View Test Impropriety (see Figure 50 ). The View
Test Impropriety page appears (see Figure 51 ).
Figure 50. View Test Impropriety Tab
42
TIDE User Guide Working with Test Improprieties
Figure 51. Selection Fields in the View Test Impropriety Page
2. In the Step 1: Select request type drop-down list, select the type of impropriety you want to
retrieve. For a listing of available types, see Table 6 above
.
3. In the Step 2: Select status drop-down list, select the status of the test improprieties you
want to retrieve. For a listing of statuses, see Table 8 .
Table 8. Statuses of Test Improprieties
Impropriety Status
Error Occurred
Pending Approval
Processed
Description of Status
An error was encountered while the impropriety was being processed.
Impropriety is pending approval.
Impropriety was successfully processed and the test opportunity has been updated.
Rejected
Rejected by System
Impropriety was rejected.
Test Delivery System was unable to process the impropriety.
Requires Resubmission Impropriety must be resubmitted.
Retracted Originator retracted the impropriety.
Submitted for
Processing
Impropriety submitted to Test Delivery System for processing.
4. In the Step 3: Filter by drop-down list, select a field by which you want to search.
5. If you selected something other than -All- in Step 4 , enter a value for the search field you
selected.
6. Click Search. TIDE displays the found test improprieties at the bottom of the View Test
Impropriety page (see Figure 52 ).
43
TIDE User Guide Working with Test Improprieties
Optional: To review additional information about an impropriety, click show comment.
Figure 52. Retrieved Test Improprieties
44
Table 9. Fields in the View Test Impropriety Page
Field
Case Number
Request Type
Reason
Status
Request Date
Comments
SAIS ID
Result ID
Student’s First Name
Student’s Last Name
Test
Test Opp #
Test Status
Description
ID number associated with the impropriety.
One of the impropriety types listed in Table 6.
Reason impropriety was submitted.
One of the status codes listed in Table 8 .
Date impropriety was created.
Comment or explanation added by user who created the impropriety.
Student’s SAIS ID associated with the result.
Result ID associated with a test opportunity. A test can have more than one opportunity.
Student’s first name.
Student’s last name.
Name of the test associated with the impropriety.
Test opportunity associated with the result ID.
Requested by User who created the impropriety.
Test Start Date Date student started the test opportunity.
From the listing of retrieved test improprieties, you can do the following:
• Sort the listing; see the section
Appendix A , Exporting Retrieved Records .
Creating Test Improprieties Through File Uploads
45
TIDE User Guide Working with Test Improprieties
Understanding the Test Impropriety Upload File Format
The upload file is an Excel or CSV file with a heading row and data rows. Table 10 describes the
columns in the upload file and associated valid values.
Table 10: Columns in the Test Improprieties Upload File
Field Name
REASON*
SEARCHTYPE*
Description Valid Values
Reason for creating impropriety.
Up to 1,000 alphanumeric characters.
Field to search. One of the following:
Result ID—Retrieves test result matching the provided result ID.
Session ID—Retrieves test results matching the provided session ID.
SSID—Retrieves test results matching the provided SAIS
ID.
SEARCHVALUE* Search value corresponding to the search type.
TYPE* Type of impropriety.
Up to 12 characters. The value must exist in TDS or TIDE.
For example, specifying a result ID of 123456 requires that this result ID exist in TDS.
One of the following:
Invalidate a Test—Eliminates the test opportunity, and the student has no further opportunities for the test. You can submit these improprieties until the end of the test window.
Reset a Test—Allows the student to reset a test, or allows the data entry operator to restart data entry. You can submit these improprieties until the end of the test window.
Re-open a test—Re-opens a test whose window expired and the student never took the test.
Restore a test that was reset—Allows the student to return to the original test opportunity before the test was reset. You can submit these improprieties until the end of the test window.
Grace period extension—Allows the student to review previously answered questions upon logging back in to the test after expiration of the pause rule. Loss of Internet access is often the reason for requesting a Grace Period
Extension.
*Required field.
46
TIDE User Guide Working with Test Improprieties
Figure 53 is an example of a simple upload file that asks to Re-open a test with result ID
99999999.
Figure 53. Sample Test Improprieties Upload File
Submitting a Test Impropriety Upload File
This section describes how a District Test Coordinator (DTC) can upload a file for adding test
improprieties. For a list of user roles that can perform this task, see Table 1 .
To submit a test impropriety upload file:
1. Click the Test Impropriety tab, then Upload Test Impropriety (see Figure 54 ). The Upload
Test Impropriety page appears (see Figure 55 ).
Figure 54. Upload Test Impropriety
2. Download one of the file templates by clicking Download Excel Template or Download CSV
Template (see middle of Figure 55 ).
3. Open the file in a spreadsheet application or text editor, and add a row for each impropriety
you want to add. Be sure to follow the guidelines in Table 10 . Save the file on your
computer.
4. In the Upload Test Impropriety page, click Browse, and navigate to the upload file you created in the step above.
47
TIDE User Guide Working with Test Improprieties
Figure 55. Test Improprieties Upload File Preview
5. Click Upload File. TIDE displays a preview of the uploaded file (see Figure 53 ). Use this
preview to verify you uploaded the correct file.
6. Click Next. TIDE validates the file and displays error messages, if any. For information about
resolving error messages, see Resolving File Upload Errors .
7. Click Commit. TIDE uploads those records that do not have errors, and sends a confirmation
48
Section VIII. Working with Orders for Testing
Materials
Districts with schools administering computer-based tests will receive only Test Administration
Directions. Districts with schools that are administering paper-based tests will receive Test
Administration Directions, student Pre-ID labels, and test booklets. This section describes the ordering, tracking of orders, receiving test materials, and how to order additional test materials, if needed.
Understanding the Materials Ordering Life Cycle
TIDE will compute the quantities of materials based on the number of eligible students
registered in TIDE (see Table 11 ). You will be able to view what materials were ordered for you
in TIDE. See section Reviewing Initial Orders for an explanation about working with initial
orders.
Table 11. Student Data File Important Dates
Student Data Uploads Deadline to Enter Data in TIDE
District uploads student information 9/4/2015
Once the initial order arrives in district, you must inventory the materials received. If the district does not have enough testing materials, including the district overage materials, an additional order can be placed. The Additional Order Window is October 14-16, 2015 for the fall administration. During this time you can place additional orders for materials as described in
the section Requesting Additional Materials . All orders placed in Additional Order Window will
be approved by ADE.
TIDE maintains a record of each order’s status, labeling the order as pending approval,
approved, or transmitted to the printer (see Table 12 ). These statuses appear in the Additional
49
TIDE User Guide Working with Orders for Testing Materials
Table 12. Statuses for Material Orders
Status Description
Quantity Shipped Cumulative quantity sent to the shipping vendor. This number always increases after each transmission. This number is rounded up to the multiple in a pack or box.
Quantity Approved Latest quantity approved. Resets to zero after transmission to the printer.
Quantity Pending Approval Latest quantity sent for approval. Resets to zero after approved or disapproved.
Additional Quantity Amount to order. This amount is in addition to what is already approved or shipped.
Reviewing Initial Orders
You can review initial orders using the steps below. For a list of user roles who can perform this
To review initial orders:
Figure 56. Orders Tab
Figure 57. Fields in the On-time Orders page
2. Select the District from the View Orders for drop-down list to review an order for a district.
3. Click Get Order. A list of materials available for ordering appears.
Optional: To view or add comments about the order, click Show Comments.
4. Review the number in the Quantity Approved column; this is the amount of each item you
are scheduled to receive (see Figure 58 ).
Figure 58. List of Initial Orders
50
TIDE User Guide Working with Orders for Testing Materials
5. If the Quantity Approved is incorrect, you may notify ADE and refer to the Requesting
Table 13 describes the columns in the On-time Orders and Additional Orders pages.
Table 13. Columns in the On-time Orders and Additional Orders List
Column
Material Description
Quantity Shipped
Quantity Approved
Quantity Pending
Approval
Additional Quantity
Description
Description of the materials included in the order.
Quantity shipped from the vendor.
Quantity of the material that is approved.
Additional quantities you ordered that are pending approval.
Additional quantities you want to order beyond that appearing in the
Quantity Shipped and Quantity Approved columns.
Requesting Additional Materials
The District Test Coordinator (DTC) can request one additional order for materials beyond those
included in your initial order. (Section Understanding the Materials Ordering Life Cycle explains
additional orders.) For a list of user roles who can perform this task, see Table 1 .
To request additional materials:
Figure 59. Additional Orders Tab
Figure 60. Fields in the Additional Orders page
2. Place one additional order for the entire district.
3. Click Get Order. A list of materials available for ordering appears.
Optional: To view or add comments about the order, click Show Comments.
4. Review the number in the Quantity Approved; this is the amount of each item you are scheduled to receive.
51
TIDE User Guide Working with Orders for Testing Materials
5. If the Quantity Approved is incorrect, enter a different number in the Additional Quantity column. Any additional quantities you order may require approval.
6. Click Save.
Reviewing Order History
You can review the order history of testing materials for your school or district. For a list of user
roles who can perform this task, see Table 1 .
To review order history:
1. Click the Orders tab, then Order History (see Figure 61 ). The Order History page appears
Figure 61. Order History Tab
Figure 62. Fields in the Order History page
2. Select the District from the View Orders for drop-down list to review an order for a district.
3. Click Summary. The summarized order history appears (see Figure 63 ).
Figure 63. Order History Summary
52
TIDE User Guide Working with Orders for Testing Materials
4. Click the order number in the left column. The order’s detail appears (see Figure 64 ).
Figure 64. Order History Detail
Table 14 describes the columns in the order history detail report.
Table 14. Columns in the order detail report
Column
Material Description
Expected Shipment
Quantity
Approved Quantity
Description
Description of the materials included in the order.
Quantity shipped from the vendor.
Quantity of the material that is approved. This includes the original quantity plus any additional quantities you ordered.
Additional quantities you ordered that are pending approval. Awaiting Approval
Quantity
Approval Status Approval status of additional quantities you ordered.
53
TIDE User Guide Working with Orders for Testing Materials
Reviewing and Exporting Order Summaries and Details
You can review the summaries of orders for your school or district, as well as export order summaries and details as comma-separated value (CSV) files. For a list of user roles who can
perform this task, see Table 1 .
To review and export order summaries and details:
Figure 65. Order Summary
Figure 66. Fields in the Order Summary page
2. Select the District you want to review.
3. Mark the checkboxes for On-time and Additional to include those types of orders in the report.
4. Click Summary. The summarized order history appears (see Figure 67 ).
5.
Table 15 describes the columns appearing in this report.
Figure 67. Order Summary
54
TIDE User Guide Working with Orders for Testing Materials
Table 15. Columns in the Order Summary page
Columns
Material Type
Expected Shipment
Quantity
Quantity Awaiting
Approval
Description
Description of the materials included in the order.
Quantity shipped from the vendor. For district-level reports, there is one quantity for shipments to district offices, and another quantity combining shipments to schools.
Additional quantities ordered that are pending approval. For district-level reports, there is one quantity for district orders, and another quantity showing combined school orders.
Quantity shipped from the vendor. For district-level reports, this is the sum of district-level shipments and school-level shipments.
Total Expected Shipment
Quantity
Total Quantity Awaiting
Approval
Additional quantities ordered that are pending approval. For district-level reports, this is the sum of district-level quantities and school-level quantities.
6. To export the orders summarized at the district level, click Export. Your browser downloads a comma-separated value (CSV) file containing the order summaries.
7. To export the initial orders grouped by schools, click Export Details. Your browser downloads a comma-separated value (CSV) file containing the order details.
Table 16. Columns in the order summary and detail files
Column
Material Description
Approved District Level
Shipment Quantity
Approved School Level
Shipment Quantity
District Quantity Awaiting
Approval
School Quantity Awaiting
Approval
Approved Total Shipment
Quantity
Total Quantity Awaiting
Approval
Description
Description of the materials included in the order.
Approved order quantities for delivery to district offices.
Approved order quantities for delivery to schools.
Order quantities pending approval for delivery to district offices.
Order quantities pending approval for delivery to schools.
Sum of approved order quantity for district offices and schools.
Sum of pending order quantity for district offices and schools.
55
TIDE User Guide Working with Orders for Testing Materials
Tracking Shipments and Return Shipments
You can review the status of shipments to your district or school, or from your district or school to the printer. This is valuable for determining the status of shipments for printed testing materials. For a list of user roles that can perform this task, see the document User Roles and
Access for AzMERIT Systems, available in the Resources section of the AzMERIT portal, http://azmeritportal.org.
To track shipments and return shipments:
1. Click the Orders tab, then do one of the following: o
To track inbound shipments from the printer to your district or school, click the Track
Shipments tab. o
To track outbound shipments from your district or school to the printer, click the Track
Return Shipments tab.
The Track Shipments or Track Return Shipments page appears with a list of scheduled shipments.
2. In the Tracking Number column, click the link corresponding to the shipment you want to track.
Your browser displays the shipper’s web page with details about the shipment.
56
Section IX. Downloading and Installing Voice Packs
The NeoSpeech™ Julie Voice Pack is a software application for reading text from a computer screen. Students who want to have the test instructions read to them or students with a textto-speech accommodation can use these voice packs during a test. You can download and install the voice packs from TIDE and install them on the testing computers.
For a list of user roles that can perform this task, see Table 1 .
To download the voice packs:
1. Click the Voice Pack ( Figure 68 ). The Voice Pack page appears.
Figure 68. Voice Pack
2. Click Download for the voice pack you want to install. Your browser downloads the installation file onto your computer. If you have an option to run or save the file, save it.
3. Read the installation instructions available from the Download Voice Pack page, and then proceed with installation.
57
Appendix A. Exporting Retrieved Records
When you retrieve a group of records, such as students or users, only a few records are visible on the page at a time. You can export all the records as a file, which may be more convenient for viewing and analysis. TIDE exports up to 1,000 user records and up to 5,000 student records; there is no limit on exports of other records, such as orders or appeals.
To export retrieved records:
1. Above the list of retrieved records, hover the mouse over Export. A list of export options
Optional: In the list of retrieved records (see
Figure 23 ), mark the checkboxes next to the
records you want to export. You can select all the records by clicking the checkbox in the header next to View.
Figure 69. Export Options
Referring to Table 17 , click the desired export option.
Table 17. Export Options
Option Description
Export all to Excel
Export selected to Excel
Export all to CSV
Exports all retrieved records in xlsx format. Use this format if you have
Excel 2007 or later.
Exports selected records in xlsx format. Use this format if you have Excel
2007 or later.
Exports all retrieved records in CSV format. Use this format if you have
Excel 2003 or earlier.
Export selected to CSV Exports selected records in CSV format. Use this format if you have
Excel 2003 or earlier.
2. Depending on your browser’s configuration, you can save the file to disk or open it directly in a spreadsheet application.
58
Appendix B. Processing File Uploads
How TIDE Processes Large Files
If your file contains a large number of records, TIDE processes it offline. TIDE displays a page with your name and default email address, and prompts you to provide a phone number and optional alternate email. TIDE will load a large file in in two steps: TIDE will validate the file and then TIDE will upload the records to its databases. After each step, TIDE will send you a confirmation email that each process is complete.
Table 18 lists the various upload files and the number of records in those files that triggers
offline processing. For example, if your user upload file contains 1,000 records or more, TIDE processes that file offline.
Table 18. Record Thresholds for Offline Processing
Upload File
Users
Students
Test Improprieties
Offline Processing Threshold
1,000
N/A
1,000
How TIDE Validates File Uploads
After you submit an upload file, TIDE applies two validations: layout and data.
• Layout validation determines if the records have proper format. This includes checks for alphanumeric or numeric-only values and record length. For example, if the SAIS ID field in the student upload file is numeric only, and a record has a letter in that field, the record does not pass layout validation.
• Data validation determines if the fields contain valid data. For example, if a record in the student upload file contains a school ID that does not exist in TIDE, the record does not pass data validation.
If TIDE displays validation errors, you can resolve them by following the recommendations in
Resolving File Upload Errors .
59
TIDE User Guide Processing File Uploads
Resolving File Upload Errors
During validation, TIDE displays messages for the errors it detects, as in the example in
Figure 70. Sample Error Messages
The first column in the table of error messages shows an icon that indicates the error’s severity.
Table 19 describes those icons and associated resolutions.
Table 19. File Upload Error Icons and Resolutions
Icon Description Resolution
Indicates the record causes the entire upload file to fail.
Click Cancel to abort the file upload. Make the indicated correction, and upload the file again.
Indicates TIDE ignores the record due to an error.
One of the following:
• Click Commit to submit all records that have no errors.
Repair those records that have errors and submit them in a separate file.
• Click Cancel to abort the file upload. Make the indicated corrections, and upload the file again.
Warning that the record has an error..
One of the following:
• Click Commit to submit all records that have warnings.
Review the warning messages, repair the records as necessary, and upload them again in a separate file.
• Click Cancel to abort the file upload. Make the indicated correction, and upload the file again.
Table 20 describes the columns appearing in the error messages report.
Table 20. Columns in the Error Messages report
Column Name
Record Number
Field Name
Field Value
Description
Line in the upload file where the error occurred.
Name of the column in which the error occurred.
Value that caused the error.
Validation Message Message describing the error.
If you are unable to resolve file upload errors, contact user support; see Appendix D User
Support for contact information.
60
TIDE User Guide Processing File Uploads
Reviewing Upload History
You can review the log file that TIDE retains of your file uploads (see Figure 71 ).
Figure 71. Show History
To display file upload history:
• In the upload file page, click show history. Use
Table 21 as a reference for descriptions of
the columns appearing in the upload history.
Table 21. Columns in Upload History
Column Name
File Name
Date Uploaded
Status
Record Processed
Record Rejected
Validation Log
Description
Name of uploaded file.
Date and time file was uploaded.
Upload file’s processing status.
Number of records in the upload file. For quality control purposes, you can compare this number with the actual number of records in the file you created.
Number of records that TIDE rejected.
Link to a copy of the validation log.
61
Appendix C. Opening CSV Files in Excel 2007 or
Later
This appendix explains how to open comma-separated value (CSV) files in Microsoft Excel 2007 or later.
1. Open Microsoft Excel.
2. On the Data tab, in the Get External Data group, click From Text. The Import Text File dialog box appears.
3. Navigate to the CSV file, and click Import.
The Text Import Wizard appears.
4. In Step 1 of the wizard, mark Delimited, and click Next.
5. In Step 2 of the wizard, mark Comma, and then click Next.
62
TIDE User Guide
6. In Step 3 of the wizard, do the following: a. In the Data Preview section, click a column. Excel shades the column with a black background. b. In the Column Data Format section, mark the Text radio button. This setting preserves leading zeros that can appear in fields such as SAIS ID or District ID.
c. Repeat steps a – b for all columns in the
CSV file. d. Click Finish.
Excel imports and displays the CSV file.
Opening CSV Files in Excel 2007 or Later
63
Appendix D. User Support
For additional information and assistance in using TIDE, contact the AzMERIT Help Desk.
The Help Desk is open Monday–Friday from 6:00 a.m. to 8:00 p.m. Mountain Time (except holidays or as otherwise indicated on the AzMERIT Portal).
AzMERIT Help Desk
Toll-Free Phone Support: 1-844-560-7812
Email Support: [email protected]
Chat Support: azmeritportal.org/chat
Please provide the Help Desk with a detailed description of your problem, as well as the following:
1. If the issue pertains to a student, provide the SAIS ID and associated district or school for that student. Do not provide the student’s name.
2. If the issue pertains to a TIDE user, provide the user’s full name and email address.
3. Any error messages that appeared.
4. Operating system and browser information, including version numbers (e.g., Windows 7 and Firefox 33 or Mac OS 10.7 and Safari 5).
64
TIDE User Guide
Appendix E. Change Log
Location Change Date
65
advertisement
* Your assessment is very important for improving the workof artificial intelligence, which forms the content of this project