Admin User Guide - Amazon Web Services

Admin User Guide - Amazon Web Services
Odysseyware®
v2.25
Administrator User Guide
Released 03/2016
Odysseyware® v2.25 Administrator User Guide
Released 03/2016
©2016 Odysseyware®, a division of Glynlyon, Inc. All rights reserved.
Confidential and proprietary. This document contains information that shall not be disclosed to third parties without written
consent. This document shall not be duplicated, used or disclosed, in whole or in part, for any purpose other than to
evaluate the information herein.
Other trademarks notice and attribution
Ownership of other trademarks used in this documentation set are as follows:
l
Excel is a registered trademark of Microsoft Corporation.
l
Azure and Office 365 are trademarks of Microsoft Corporation.
l
iPad is a registered trademark of Apple Inc.
l
Firefox is a registered trademark of the Mozilla Foundation.
l
Chrome is a trademark of Google Inc.
Odysseyware®
300 N. McKemy Avenue
Chandler, AZ 85226
Helpful resources
Customer Support
Phone - Toll Free: 877.251.6662 Monday - Friday 7 a.m. - 5 p.m. CST
Go to: http://www.odysseyware.com/support
Email: [email protected]
Odysseyware® v2.25 Administrator User Guide
Contents
What's New In This Release
7
Introduction
About this guide
11
11
Guide conventions
12
User role permissions and student viewing rights
12
Super Teacher restrictions enforced by Campus ID
14
School permissions affect on shared user permissions
16
Users and enrollments status types
17
Login Page Features and Tools
Log in and out
17
18
View Important Information On Your Home Page
Activity Stream tab
19
21
New Messages list
22
Open and respond to messages
22
Actions list
22
Manage items in the Actions list
23
Assignment Alerts list
24
Manage assignment alerts
24
Assignment activity symbols
24
Assignment type symbols
25
Calendar tab
25
View and Manage School Settings
Messages & Display tab
27
27
Change school messages and display settings
28
Manage standards documents for your school
29
Grading, Pacing, & Assessments tab
29
School grading, pacing, and assessments settings
32
Change school grading, pacing, and assessments settings
34
Permissions tab
34
School permissions
36
Change school permissions
38
Archive tab
38
Change archive grace periods for users and enrollments
39
Terms tab
39
Manage school terms
40
Calendar tab
41
Change status of school days on the school calendar
42
User Associations tab
42
Manage SIS Identifiers for users
44
Odysseyware® v2.25 Administrator User Guide
1
Manage Single Sign-On (SSO) Identifiers for users
View and Manage Assignment Alerts
Assignment Alerts tab
49
49
Filter, search, and sort the Assignment Alerts list
50
Change status of assignments
52
View, Register and Manage Students For Your School
Add (register) students
Student profile user fields, enrollment settings, and permissions
53
54
55
Import (register) multiple students
65
Filter, search, and sort the Students Registration list
69
Edit student user profiles
70
Change student user status
71
Disable and enable student user logins
72
Log off online users
72
View and add course enrollments for students
73
View and Manage Student Groups
Create student groups
75
76
Enroll student groups in courses
77
Search and sort the Students Groups list
78
Edit student groups
79
Transfer group ownership
80
View membership of student groups
81
Delete student groups
81
Manage Teacher and Admin Users
Add teacher or admin users
Teacher and Admin user profile fields and permissions
83
84
84
Filter, search, and sort the Teacher/Admin list
92
Edit teacher or admin user profiles
94
Change teacher or admin user status
94
Disable and enable teacher or admin user logins
95
Access enrollments for teachers
95
Manage Access for Parents and Guardians
Add parent profiles
97
98
Filter, search, and sort the Parents list
100
Edit parent profiles
101
Reset parent passwords
102
Send parent confirmation emails
102
Assign and Manage Student Course Enrollments
Search enrollments for courses or students
Enroll students in courses
Enroll Students page fields, tools, and settings
2
45
Odysseyware® v2.25 Administrator User Guide
105
105
108
114
Enrollment Settings page fields, tools, and settings
117
Personalize Grading, Pacing, Assessments (GPA) and Weights settings
121
How CRx mode works
129
Flex Assessments, Flex CRx and Flex Skipped
131
Reschedule course enrollments
135
Edit student enrollments
136
Change teacher of record for enrollments
139
Change status of enrollments
140
Place enrollments in On Hold or Archived status
140
Activate On Hold or Archived Enrollments
141
Use the Gradebook to View and Manage Student Assignments
Grading tab
143
143
Search for students and assigned courses
144
147
Action Required tab
Filter, search, and sort the Action Required list
148
How grades (scores) are calculated for assignments and units
150
Grade assignments
152
Grade assignments from requests
152
Manually grade assignments from the Assignment Alerts list
155
Reset Grade Assignment notifications to the Actions list
156
View students' progress in assigned courses
157
View assessed standards mapped to assignments
161
View contents of assignments
164
View sections and questions
165
View lesson material
165
View answer key for questions
165
View lesson references
166
Run student reports using Quick Reports
166
Teacher Assignment view tools and features
169
Assign assignments
173
Add notes to assignments
174
What the student sees for assignments with notes
176
Reset assignments
176
Update scores for assignments
177
View assessed standards mapped to assignments
178
Assignment question status colors and indicators
181
Reassign questions in assignments
182
What the student sees for reassigned questions in assignments
183
Skip questions in assignments
184
Print assignments
186
Hear audio of assignment text
186
View and hear translation of assignment text
187
Odysseyware® v2.25 Administrator User Guide
3
Upload student files for assignments
190
View answers for questions
191
Exit Teacher Assignment view
192
Skip assignments
194
Skip individual assignments
194
Skip assignment units using the Gradebook
195
Unblock and block assignments
196
Unlock tests or quizzes
198
View and Manage Courses
Courses tab
201
201
Filter, sort, and search the Courses list
203
Preview contents of courses
204
Search curriculum and other content from the Courses tab
208
Content types available to search
208
Search options and tools
212
Search (explore) through content levels and save your search paths
213
Organization of content levels
213
Search (explore) content
214
Save and access search paths (breadcrumbs)
218
Search content by keyword
219
Keyword search advanced filtering options
220
Search content by keyword
221
Flag and view saved search items
223
Visual indicator for item flagging
224
Flag items and view your flagged list
224
Preview assignment material
225
Visual indicator for previewing material
225
Preview assignment material
225
Archive custom courses
226
Custom Assignments tab
227
Filter, sort, and search the Custom Assignments list
228
Archive/unarchive custom assignments
229
Receive, Send, and Export Internal Odysseyware Messages
Messages tab
Filter, sort, and search your Messages list
Write and send messages
4
193
Skip individual assignments using the Gradebook
231
231
232
234
Write and send messages from the Messages tab
234
Write and send messages to students enrolled in courses
235
Write and send messages from the Gradebook
237
Odysseyware® v2.25 Administrator User Guide
Write and send messages from within assignments
238
Read and reply to help-requested messages
239
Read and reply to person-to-person messages
241
Read system-generated messages
242
Export messages
243
Forward messages
245
Mark messages as Read or Unread
247
Archive and unarchive messages
247
Run Reports
Available reports
251
251
Report export formats
253
Select report data filters
255
Run reports using the Reports tool
260
Sample reports
261
Other Resources
275
Index
277
Odysseyware® v2.25 Administrator User Guide
5
THIS PAGE INTENTIONALLY LEFT BLANK
What's New In This Release
Odysseyware release v2.25 includes several new features and improvements to existing features.
New filter and sort option added to the Status column on the Gradebook > Action Required tab
A filter and sort option was added to the Status column on the Gradebook > Action Required tab so that Teachers can now
filter their required actions by assignment status to quickly see which assignments need their immediate attention, for
example, those Completed assignments needing manual grading. Status filtering options are available on both the Read
and Unread lists and include:
l
Assigned
l
Completed
l
Graded
l
l
l
Not
Started
Skipped
Selecting the All status option resets the list back to show all assignments.
A sort option was also added to the Status column so that you could sort the assignments in ascending or descending
alphabetical order by Status state.
Updated Settings tooltip on the Enroll Students page
Previously, when enrolling students, if a Teacher wanted to view and change the enrollment settings, when the Teacher put
the pointer on the Settings tool to open the Settings page, the tooltip read School, Student, or Custom. Now, to ensure
Teachers know where to view and change the enrollment settings, the tooltip just reads View and edit settings. The color
(blue or gray) of the View and edit settings tool did not change as shown in these examples.
Previous tooltip displayed Settings: School when enrolling
multiple students. Notice the tool color is gray.
New tooltip when enrolling multiple students. Notice
the tool color is still gray.
Previous tooltip displayed Settings: Student when enrolling a
single student who had personalized Grading and Pacing and
Weighting settings. Notice the tool color is blue.
New tooltip when enrolling a single student. Notice the
tool color is still blue.
Odysseyware® v2.25 Administrator User Guide
7
What's New In This Release
Previous tooltip when enrollment settings have been
customized, no matter the number of students being enrolled.
Notice the tool color is blue.
New tooltip. Notice the tool color is still blue no matter
the number of students being enrolled.
Two improvements for Reports:
l
Group Overview report now places students in alphabetical order by last name
l
Student Progress report now breaks the page to ensure all information for a course is on one page.
New View message (
) tool added to the Actions column for the Messages tab
A new View Message ( ) tool was added to the Actions column on the Messages tab for Inbox, Sent, and Archived
messages so that Admins and Teachers using Odysseyware on an Apple iPad® could open and view messages.
Previously, you would double-click a message to open and view it, but for iPad users, double-clicking a message invokes
the iPad Zoom feature. So, to better assist all users, the View Message tool replaces having to double-click a message to
read it.
8
Odysseyware® v2.25 Administrator User Guide
What's New In This Release
Odysseyware® v2.25 Administrator User Guide
9
THIS PAGE INTENTIONALLY LEFT BLANK
Introduction
Welcome to Odysseyware®!
The Odysseyware team should have sent you the URL to your school's site, typically in the format
“https://yourschoolname.owschools.com". When you open your school's site in a supported browser, you see the Login
page for Odysseyware. How you log in depends on whether or not your school has enabled Single Sign-On (SSO)
functionality with Odysseyware. Odysseyware now supports SSO with several, common Identity Providers (IDPs), such as
Microsoft® Azure™ or Google.
l
l
For schools with enabled SSO functionality, in the Login form (example A below), you click the "Sign In With [IDP
Name]" button which takes you to your school's IDP site where you enter your credentials. If you are already in a
session in your school's IDP site, you are immediately logged in to Odysseyware.
For schools without enabled SSO functionality, in the Login form (example B below), you need to enter your
Odysseyware Username and Password (which you should have received from the Odysseyware team in an email,
or from your school Administrator).
For more details about logging in, see "Log in and out" on page 18.
Odysseyware has four modes, or applications: Administrator, Teacher, Student, and Parent. These modes are based on the
user role set up for you. The Login page for each mode looks the same for your school; however, the information you enter
directs you to the correct mode for your user role. Odysseyware user roles are explained in "User role permissions and
student viewing rights" on the next page.
Note The Parent mode is for parents, guardians, or anyone who needs read-only access to see their assigned students'
courses and assignments' progress, access the school calendar, and print reports. Odysseyware Admins and
Teachers (with permission) can manage parents' access to Odysseyware.
About this guide
This guide is for Administrators and it explains:
Odysseyware® v2.25 Administrator User Guide
11
Guide conventions
l
Odysseyware user roles and users and enrollments status types.
l
The Login page, logging in and out, and features and tools you see in the application.
l
Viewing assignment alerts and managing those alerts.
l
Registering (adding) students and managing student user profiles.
l
Adding and managing student groups.
l
Adding teachers and admins and managing their user profiles.
l
Providing access to the Odysseyware Parent Portal for parents and guardians.
l
Enrolling students in courses and managing those enrollments.
l
Tracking progress for assignments in courses.
l
Viewing the contents in available courses. (Note: Creating custom courses is explained in the Create a Custom
Course Guide and creating custom assignments is explained in the Teacher Authoring Tool Guide.
l
Running student reports.
l
Viewing, sending and responding to messages.
Other user guides and helpful resources are available that cover features and functions for Teachers, Students, and
Parents. For more information, see "Other Resources" on page 275.
Guide conventions
Several text conventions are used to indicate helpful, noteworthy, and important information.
Text
Meaning
Tip
Supplementary, helpful information not essential to complete a task.
Note
Supplementary information.
Important
Supplementary information that may be essential to complete a task.
Caution
Advises you of consequences to actions taken.
User role permissions and student viewing rights
Odysseyware has four user roles: Admin, Super Teacher, Teacher, and Student. Each user role has permissions and
applicable Odysseyware user modes as explained in "User role permissions" below.
Admin, Super Teacher, and Teacher user roles also have student viewing rights associated with their user role which
means the role determines the students the user can see as explained in "User role student viewing rights" on the facing
page.
Note Odysseyware also has the Parent user role, however this role only has access to the Parent Portal mode and only
sees the students associated with their parent profile. No permissions are available.
User role permissions
User role permissions determine the features the user can access and the functionality the user can perform in
Odysseyware. Permissions can be set for the school (by the Admin) and for the individual user profile. Several school
permissions are shared with user permissions so that when a change occurs to a school permission, the same change
occurs to the shared permission at the individual user level. For more information, see "School permissions affect on shared
user permissions" on page 16.
12
Odysseyware® v2.25 Administrator User Guide
User role permissions and student viewing rights
User role
Admin
Mode
Admin
Permissions
Admin user has access to all features and functions and has built-in Odysseyware
management permissions. These permissions include managing: teachers and other
admin users, parent profiles, all school settings, all functions for all students, all group
functions (create, edit, delete, view, change ownership) for groups owned by the admin
user and other users, and custom course and custom assignments. The Admin user has
additional reports available to them.
At the individual profile level, the Admin user can perform functions allowed by their
enabled individual teacher permissions: change password, change grading, pacing, and
assessments, and skip questions. For more information, see "Teacher and Admin user
profile fields and permissions" on page 84.
Important: You can have multiple Admin users for your Odysseyware school. If required,
create multiple Admin users with the understanding that any changes to school settings
and permissions one Admin user makes, changes all school settings and permissions
and may change shared user and enrollment settings and permissions.
Super Teacher
Teacher
Super Teacher user can perform functions allowed by their enabled teacher permissions:
student maintenance, add students, add parents, assign courses, create/edit courses,
manage student groups, change password, change grading, pacing & assessments, and
skip questions. For more information, see "Teacher and Admin user profile fields and
permissions" on page 84.
Two EXCEPTIONS to the above functions can occur at the individual profile permission
level:
l
l
Teacher
Teacher
If the Restrict to Campus permission is enabled, the Super Teacher is restricted to
only viewing students with the same, matching Campus ID as the Super Teacher
and students that have enrollments in which the Super Teacher is the Teacher of
Record (TOR). For more information, see "Super Teacher restrictions enforced by
Campus ID" on the next page.
If the Manage Student Groups permission is enabled, even if the Manage Student
Groups school permission is disabled, the Super Teacher can create groups, edit
and delete their own groups, transfer ownership of their own groups.
Teacher user can perform the functions allowed by their enabled teacher permissions:
student maintenance, add students, add parents, assign courses, create/edit courses,
manage student groups, change password, change grading, pacing & assessments, and
skip questions. For more information, see "Teacher and Admin user profile fields and
permissions" on page 84.
One EXCEPTION to the above functions can occur at the individual profile permission
level:
l
Student
Student
If the Manage Student Groups permission is enabled, even if the school Manage
Student Groups permission is disabled, the Teacher can create groups, edit and
delete their own groups, transfer ownership of groups they own, view groups.
Student user can be enrolled in courses and can perform the functions allowed by their
enabled student permissions: student review test quiz, student answer key, enable
grading view, randomize questions, allow message send, allow student notes, get
overdue notification, block term end progress, and access Writer spelling and grammar
and scoring features. For more information, see "Student profile user fields, enrollment
settings, and permissions" on page 55.
User role student viewing rights
Odysseyware® v2.25 Administrator User Guide
13
Super Teacher restrictions enforced by Campus ID
The following table provides high-level explanations of the students that the Admin, Super Teacher, and Teacher role can
see.
User role When viewing students, sees…
Admin
For any "all students" filter, sees ALL registered students, including students registered by others.
l
For any "my students" filter, sees only students that have enrollments in which the Admin is the Teacher of
Record (TOR).
l
For student groups, sees all students in all groups.
l
Super
Teacher
For any "all students” filter, sees ALL registered students EXCEPT if the "Restrict to Campus" permission is
enabled for their teacher profile, then the Super Teacher only sees students with the same, matching
Campus ID as their Campus ID and students that have enrollments in which the Super Teacher is the
Teacher of Record (TOR). See "Super Teacher restrictions enforced by Campus ID" below.
l
For any "my students" filter, only sees students that have enrollments in which the Super Teacher is the
Teacher of Record (TOR).
l
For student groups, sees only the students that have enrollments in which the Super Teacher is the
Teacher of Record (TOR) AND if the Restrict to Campus permission is enabled, with also see students
with the same Campus ID.
l
Teacher
For any “all students” filter, sees any students registered (created) by the Teacher and students that have
enrollments in which the Teacher is the Teacher of Record (TOR).
l
For any "my students" filter, sees only the students that have enrollments in which the Teacher is the
Teacher of Record (TOR).
l
For student groups, sees only the students they registered (created) and students that have enrollments in
which the Teacher is the Teacher of Record (TOR).
l
Super Teacher restrictions enforced by Campus ID
At the individual teacher profile level, when a Campus ID value is entered for the user, the "Restrict to Campus"
permission can be enabled (checked) for a Super Teacher.
When the "Restrict to Campus" permission is enabled (checked), certain restrictions are enforced in Odysseyware features
and functions to limit access to only those students that have the same matching Campus ID as the Super Teacher. If the
permission is not enabled (left unchecked), the Super Teacher has access to ALL students.
Notes
l
l
l
14
The Campus ID entered for the Super Teacher must match the exact case and format of the Campus ID
for students. In other words, if you enter bh 90210 as the Campus ID for the Super Teacher and you have
students that have the Campus ID of BH90210, there is not a match.
The exception to the "Restrict to Campus" permission enforcement occurs when the Super Teacher is the
Teacher of Record (TOR) for an enrollment. Those students, regardless of their Campus IDs, will be seen
by the Super Teacher.
The "Restrict to Campus" permission enforcement IS NOT retroactive to actions taken in prior
Odysseyware releases. For example, if courses were archived, or messages viewed and archived, the
Super Teacher will be able to see the enrollments and messages to/from students that do not have the
same, matching Campus ID.
Odysseyware® v2.25 Administrator User Guide
Super Teacher restrictions enforced by Campus ID
For the Super Teacher with the "Restrict to Campus" permission enabled, the restrictions to features and functions include:
Feature/function
Create
(register)
students
Use the "All
Students"
viewing filter
Restriction
A Super Teacher can register (create) students and provide a different Campus ID for the students than
the Super Teacher's Campus ID; however, the Super Teacher will not be able to see those students
UNLESS the Super Teacher becomes the TOR for those student enrollments.
l
l
On the Assignment Alerts page, for the All Students viewing filter, the results will show
students that have the same, matching Campus ID as the Super Teacher and students that have
an enrollment for which the Super Teacher is the TOR.
On the Students Registration page, for the All Students viewing filter, the results will show
students that have the same, matching Campus ID as the Super Teacher and students that have
an enrollment for which the Super Teacher is the TOR.
View groups
owned by
others
On the Students Groups page, the Super Teacher only sees students (group members) that have the
same, matching Campus ID as the Super Teacher AND students that have an enrollment for which the
Super Teacher is the TOR.
Create parent
profiles
On the Create a Parent Profile page, when searching for students to add to the parent profile, the
Super Teacher only sees students that have the same, matching Campus ID as the Super Teacher and
students that have an enrollment for which the Super Teacher is the TOR.
Search
enrollments
On the Course Enrollments page:
l
l
l
The Campus ID search option is removed.
A Student ID search will only return students that have the same, matching Campus ID as the
Super Teacher and students that have an enrollment for which the Super Teacher is the TOR.
A blank search (no selections or values entered in the search fields) will only return students
that have the same, matching Campus ID as the Super Teacher and students that have an
enrollment for which the Super Teacher is the TOR.
Enroll
students
On the Enroll Students page, when searching for students and/or groups for the enrollment, the Super
Teacher only sees students that have the same, matching Campus ID as the Super Teacher as well as
students that have an enrollment for which the Super Teacher is the TOR.
Search the
Gradebook
On the Gradebook page:
l
l
l
l
The Campus ID search option is removed.
A Student ID search will only return students that have the same, matching Campus ID as the
Super Teacher and students that have an enrollment for which the Super Teacher is the TOR.
A Group search will only return groups containing students with the same, matching Campus ID
as the Super Teacher and students that have an enrollment for which the Super Teacher is the
TOR.
A blank search (no selections or values entered in the search fields) will only return students
that have the same, matching Campus ID as the Super Teacher and students that have an
enrollment for which the Super Teacher is the TOR.
Select criteria
for reports
On the Reports page, report selection criteria is restricted to Users (Students), Groups, and
Enrollments in which students' Campus IDs match the Super Teacher's Campus ID and students that
have an enrollment for which the Super Teacher is the TOR.
Send
messages
On the Message page, for the All Students contacts selection list, the Super Teacher only sees
students that have the same, matching Campus ID as the Super Teacher AND students that have an
enrollment for which the Super Teacher is the TOR.
Odysseyware® v2.25 Administrator User Guide
15
School permissions affect on shared user permissions
School permissions affect on shared user permissions
Permissions allow a user to perform certain functions in Odysseyware. Global, Student and Teacher permissions at the
school level can only be set by the Admin on the School Settings > Permissions tab. Several school Global, Student and
Teacher permissions have shared permissions at the individual Student, Teacher, Super Teacher, and Admin user profile
level. With shared permissions, an inheritance or dependency occurs. The school permission setting cascades down to the
shared user permission:
l
l
If the school permission is enabled, then the shared, individual user permission is enabled and can be disabled. If the
school permission is later disabled, then the shared permission is automatically disabled at the user level.
If the school permission is disabled, then the shared, individual user permission is also disabled and cannot be
enabled. However, if the school permission is later enabled, then the shared permission is automatically enabled at
the user level and can be disabled.
Individual student permissions are set by the Admin or Teacher when creating(registering) or editing a student. Teacher and
Admin permissions are set by the Admin when creating or editing a teacher or admin.
Note
The one exception to the school permission setting cascading down to the shared user permission is the school
teacher "Manage Groups" permission. The Manage Groups permission at the individual teacher level is NOT
shared with the school.
School permissions that have shared individual user permissions are:
School permission
Allow Messaging
Student
Teacher
Admin
X (Allow Message Send)
Allow Student Notes
X
Enable OASIS API
X
Student Review Test Quiz
X
Student Answer Key
X
Enable Grading View
X
Change Passwords*
X
X
X
*Note: For schools with enabled Single Sign-On (SSO) functionality, because SSO does not use Odysseyware
passwords, the "Change Passwords" permission is hidden and not available.
Randomize Questions
X
Overdue Notification
X
Note: Writer permissions also affect student enrollments. If the school Writer permissions are disabled, then the student
enrollment Writer permissions are also disabled and cannot be enabled for the student enrollment.
Writer - Spelling and Grammar
X
Writer - Scoring
X
Change Grading, Pacing, and
Assessments
X
X
Skip Questions
X
X
16
l
To learn more about school permissions, see "Permissions tab" on page 34.
l
To learn more about individual user permissions, see:
l
"Student profile user fields, enrollment settings, and permissions" on page 55.
l
"Teacher and Admin user profile fields and permissions" on page 84.
Odysseyware® v2.25 Administrator User Guide
Users and enrollments status types
Users and enrollments status types
Odysseyware has three status types for users and enrollments: Active, On Hold, and Archived. As a Admin, you can change
the status of users (students, teachers, and parents) and enrollments.
Active status - Active is the default status. User has access to Odysseyware; Student users can be assigned courses and
Teacher/Admin users can be assigned students and courses. Enrollments are available for students and teachers.
User conditions
l
l
l
l
l
Login automatically enabled.
User status can be changed to On Hold or Archived.
Student users can be added to groups and enrolled in
courses.
Teacher/Admin users can be assigned students and
courses.
Parent users can access the Odysseyware Parent
Portal.
Enrollment conditions
l
l
l
l
Student users in Active and On Hold status can be
enrolled.
Course(s) appear in Student mode and Parent mode.
Course(s) can be viewed and managed by assigned
teachers.
Enrollment status can be changed to On Hold or
Archived.
On Hold status - User or enrollment requires a temporary hold in Odysseyware. For example, a student or teacher needs to
withdraw for a short period of time for personal reasons.
User conditions
l
l
l
l
l
Login automatically disabled.
User status can be changed to Active or Archived.
Student users can be added to groups and enrolled in
On Hold enrollments only.
Teacher/Admin users with active student enrollments
must be reassigned to Active teachers or admins.
Parent users cannot access the Odysseyware Parent
Portal.
Enrollment conditions
l
l
l
Students' Active courses are automatically placed in
On Hold status.
Course(s) are not visible in Student mode and Parent
mode.
Enrollment status can be changed to Active or
Archived.
Archived status - User no longer requires access to Odysseyware or an enrollment has completed. For example, the
student graduated from your school and no longer requires access to Odysseyware. Because you cannot delete
Odysseyware user records, you must archive the student's record. Or, as another example, an enrollment was created in
error. Because you cannot delete enrollment records in Odysseyware, you must archive the enrollment record. You supply a
reason to archive an enrollment, such as Void.
User conditions
l
l
l
l
l
l
Login automatically disabled.
User account is temporarily placed into "Pending
Archive" status and user status can be changed to
Active or On Hold as long as the grace period has not
expired.
Student users are automatically removed from groups
and cannot be added to new groups.
Teacher/Admin users with active student enrollments
must be reassigned to Active teachers or admins.
After the grace period expires, login is permanently
disabled and the user can never access Odysseyware
again under that username.
Parent users cannot access the Odysseyware Parent
Portal.
Enrollment conditions
l
l
l
l
Enrollment is temporarily placed into "Pending
Archive" status until the grace period expires. Before
the grace period expires, the enrollment status can be
changed to Active or On Hold.
Must select a reason for archiving enrollment.
Student users cannot enroll.
Course(s) are not visible in Student mode and Parent
mode.
Login Page Features and Tools
On the Odysseyware Login page, for schools with enabled Single Sign-On (SSO) functionality, you see a "Sign In With [IDP
name]" button. For schools without enabled SSO functionality, you see the existing Username and Password fields and the
Odysseyware® v2.25 Administrator User Guide
17
Log in and out
"Ready, Set, Learn" button. Two links, About and Terms of Use, appear for all schools and are also present on every page
in the Admin, Teacher, Student, and Parent modes of the application.
l
l
Note
About – This link opens the About page where you find the active Odysseyware server and version number. The
About page also contains information about Odysseyware and provides links to helpful resources.
Terms of Use – This link opens the Odysseyware End User License Agreement (EULA) which explains the terms
and conditions for using Odysseyware. You must click Accept for the EULA the first time you open Odysseyware.
Only active students consume seat licenses. Admins, teachers, and parents do not consume a license.
Log in and out
1. To log in, at the Login page:
a. Enter your Odysseyware user name and password into the boxes, and then click Ready, Set, Learn.
Or
If your school uses Single Sign-On (SSO) with Odysseyware, click the Login with [Azure], [Google], [Other IDP]
button. If you are already logged into your Identity Provider (IDP) session, Odysseyware immediately opens.
Otherwise, at your IDP Login page, enter your SSO credentials for your organizational account, and click Sign
in.
Note
If your login was not successful, and depending on whether or not your school has enabled SSO functionality,
you may see one of the following messages:
l
l
"It looks like your Odysseyware account is currently disabled. Please contact your administrator for
assistance."
"Oops! It looks like we couldn't find you in our system. Contact your school's Odysseyware administrator
for assistance."
Your school's Admin receives a System Support message in their Inbox to report user login issues.
b. If your login was successful, read and accept the End User License Agreement (EULA). You only need to do
this the first time you log in.
You should now see the Home page. See "View Important Information On Your Home Page" on page 19.
l
Note
18
To log out, click the Logout link located in the upper right of every page in the application.
For schools with enabled SSO functionality, when you click Logout, you are only logged out of Odysseyware.
You are not logged out of your organizational account.
Odysseyware® v2.25 Administrator User Guide
View Important Information On Your Home Page
After you log in, the first page that appears is your Home page. The sections on the Home page resemble a dashboard
where important information is immediately visible. You may see a welcome message and/or message of the day in the blue
message area. You will see an Activity Stream tab and a Calendar tab.
What you also see on the Home page, and every page in the application, are:
l
Your user name (optional), school name, New Features link, and the Logout link (example A) located in the top right.
Teachers/Admins with the "Change Password" permission will also see a My Preferences* link that allows them to
change their Odysseyware password.
*Note
l
l
l
l
Tip
l
For schools with enabled Single Sign-On (SSO) functionality, the My Preferences link is hidden because these
schools do not set their passwords in Odysseyware.
Main navigation bar (example B) so that you can easily navigate to the named features and functionality.
Visual indicator (example C) for the number of unread messages in your Messages Inbox. The Odysseyware internal
messaging system is explained later in this guide.
The Odysseyware copyright information, server name hosting your Odysseyware school, the Odysseyware version
number, and two more links: Feedback and Help located at the bottom of every page (example D).
New Features - The New Features link opens a page that contains the details of the most recent new features and
updates to the application. A More Details button at the bottom of the New Features window lets you see previous
updates and changes to the application. New features and updates are available at any time from the New Features
button or the Version number in the lower right-hand corner of your screen.
The New Features window opens automatically when there is a new release of Odysseyware.
My Preferences* - The My Preferences link opens a page that allows teachers and admins to change their
Odysseyware password. (Requires the "Change Passwords" permission for the user.) Enter a new password and
enter it again, and click Save.
Odysseyware® v2.25 Administrator User Guide
19
View Important Information On Your Home Page
*Note
l
20
For schools with enabled Single Sign-On (SSO) functionality, the My Preferences link is hidden because these
schools do not set their passwords in Odysseyware.
Feedback - The Feedback link opens the Feedback page where you can enter information for suggestions or issues
you find and send it to the Odysseyware team. The Feedback page contains instructions on the type of information to
provide. It also provides the Odysseyware Technical Support phone number. Be sure to complete the form as
explained in the instructions on the page, providing as much detail as possible.
Odysseyware® v2.25 Administrator User Guide
Activity Stream tab
Note
l
If you are reporting an issue with a custom course that was copied from a standard course, it is very helpful if we
know the original location of the standard course material. To provide this information, on the main nav bar, click
Courses, click the Custom sub-tab and search for the custom course. Click the Preview tool, find the appropriate
assignment and open it. At the top right of the preview page is the Originating Course Information for the
standard course as shown in example A below. Copy the information and paste it into the Feedback page or take
a screen shot and add it to the feedback issue.
Help - The Help link opens the Help and Technical Support page. This page contains:
l
The Browse resources button that opens the Odysseyware Training Resources page containing links to
curriculum resources, online tutorials, and user guides. See "Other Resources" on page 275.
l
The Email Support button so that you can send an email to Odysseyware Technical Support.
l
Phone contact information for Technical Support and Customer Service.
Note Glynlyon offers several branding customization options to its customers. The Login page, main navigation bar colors, and Help and Technical Support pages described in this guide are the default Odysseyware pages and colors.
Your school may have customized pages.
Message area
Think of this area as your school's announcements bulletin board. In the message area, a welcome message and a
message of the day may display in all Odysseyware modes for Admins, Teachers, Students, and Parents.
You, as Administrator, control what displays in the message area on the Home page of everyone who has a login to your
URL. You can change the welcome message and message of the day using the School Settings > Messages & Display
tab. See "Messages & Display tab" on page 27.
l
To close the message area, click the Close X in the upper right corner
Activity Stream tab
The Activity Stream tab has three sections (panels) which contain lists of current, important information that requires your
attention: New Messages, Actions, and Assignment Alerts. Typically, for Administrators, because you may not have
assigned, enrolled students, you may only have content in the New Messages section.
Odysseyware® v2.25 Administrator User Guide
21
New Messages list
New Messages list
The New Messages list displays the latest unread messages in your Inbox. You see the date each message was received,
who sent the message to you, and the subject line of the message.
Open and respond to messages
Do one of the following:
l
l
Click the New Messages link to go to your Inbox on the Messages tab. You can see all unread and read messages. See
"Messages tab" on page 231.
Click a message to open it. Tools (buttons) allow you to take action with the message, such as closing or archiving it.
Depending on the type of message, you may be able to forward, reply, or export the message. When you open a message
and take action, it is removed from the New Messages list, but the message remains in the list on the Messages tab. See
"Messages tab" on page 231.
Actions list
Typically, as an Administrator, you may not have assigned, enrolled students, so you may only see an enrollment request if
a student logs in and has no active course enrollments. The rest of the time, this section is blank. If you have assigned,
enrolled students, the Actions list contains items that require some action by you, such as:
l
Each question in an assignment that needs manual grading, for example, an essay question.
l
Assignments blocked or failed for a student.
l
Help requests by a student using the Help button on an assignment problem.
l
Unlock quiz or test requests.
l
Notifications that a student submitted blank essays for an assignment.
You see the student name, the assignment type and title, and the type of request or notification. If you hover the pointer over
the Info ( ) icon, you can see Course Name, Unit number and name, and Assignment number and name as shown in
this example:
22
Odysseyware® v2.25 Administrator User Guide
Manage items in the Actions list
.
Tip
If you select a Grade Assignment item in the Actions list and open it for grading, and you cannot complete the grading, a Remind Me button appears for the question so that you can reset the alert for the question. Resetting the alert
puts it back into the Actions list. If you forget to click the Remind Me button, you can always click the Actions link to
open the Gradebook > Action Required tab. The Action Required tab list contains the same items as the Actions
list.
Manage items in the Actions list
Do one of the following:
l
l
Click Actions at the top of the list to go to the Gradebook > Action Required tab. This is where you can see
assignments that require manual grading, blank essay notifications, and help, unlock quiz/test, and assignment
blocked requests. See "Action Required tab" on page 147.
In the Actions column, click the action link to take action on the item:
l
l
l
l
The Grade Assignment link opens the assignment to the question requiring grading. See "Grade assignments"
on page 152.
The Assignment Blocked links jump you to the Gradebook > Grading tab. This is where you see the expanded
view of the assignment. You can unblock the assignment. See "Unblock and block assignments" on page 196.
The Unlock Quiz link automatically unlocks the quiz for the student. See "Unlock tests or quizzes" on page 198.
The Blank Essay Notification link opens the assignment to the essay question not completed by the student.
You can decide whether or not to reassign the question to the student. See "Reassign questions in assignments"
on page 182.
Odysseyware® v2.25 Administrator User Guide
23
Assignment Alerts list
l
The Help Request link opens the assignment and the student's help question is displayed for your review and
response as shown in this example. See "Read and reply to help-requested messages" on page 239.
Assignment Alerts list
Typically, as an Administrator, this section may be blank unless you have assigned, enrolled students. If you have assigned,
enrolled students, this section displays a snapshot of the top assignment alerts for your students. These alerts let you know if
an assignment is overdue, has been graded by the system or by you, is blocked or failed, or has been reassigned by the
system because the student did not meet the lesson pass threshold. Information you see includes:
l
A symbol (example A) indicating the assignment type in the Type column. Hover the pointer over the symbol to see a
tool tip explaining the assignment type. See "Assignment type symbols" on the facing page.
l
Student name (example B).
l
Course name and unit number (example C).
l
l
l
Underlined assignment number and title (example D) which when clicked, opens the assignment in the Teacher
Assignment view for viewing students' answers, reassigning questions, viewing status of, and more.
Date and time the alert posted (example E).
A symbol (example F) indicating the current state of progress of the activity in the Activity column. See "Assignment
activity symbols" below.
Manage assignment alerts
You can:
l
Sort the list by column headings. Click the ascending/descending arrows by a column header to sort accordingly.
To take action for an alert, do one of the following:
l
l
Click Assignment Alerts at the top of the list to go to the Assignment Alerts tab. See "Assignment Alerts tab" on
page 49.
Click Title to open and view the assignment in the Teacher Assignment view. See "Teacher Assignment view tools
and features" on page 169.
Assignment activity symbols
Symbols in the Activity column of the Assignment Alerts list indicate the current progress state of the assignment.
Symbol
Indicates
Assignment has been graded, either by the system or by the teacher.
24
Odysseyware® v2.25 Administrator User Guide
Assignment type symbols
Symbol
Indicates
Assignment has been reassigned to the student.
Assignment is overdue.
Student is blocked or was not able to achieve a passing grade on the
assignment in the maximum number of attempts allowed.
Assignment type symbols
Odysseyware uses symbols for each assignment type within an assignment unit so that you can easily identify the type of
assignment.
Symbol
Assignment type
Symbol
Assignment type
Symbol
Assignment type
Alternate test (Pretest)
Quiz
Alternate quiz
Lesson
Reference
Alternate semester
test
Project
Test
Alternate final test
Final exam
Semester exam
Calendar tab
The Calendar tab displays a monthly calendar that shows days designated as "No School" days (example A). The current
day is highlighted in yellow (example B). By default, weekdays (Monday through Friday) are considered school days and
weekend days (Saturday and Sunday) are automatically designated as "No School" days and display the "No School" label.
As the Odysseyware Administrator, you set days as "No School" or change "No School" days to school days using the
School Settings > Calendar tab. See "Change status of school days on the school calendar" on page 42. Changing a school
day to a "no school" day affects the working days for school terms and assignments' pacing.
You can:
l
Click the Forward and Back arrows (example C) at the upper right to see future and previous months.
l
Click the today button (example D) to return to the current month.
Odysseyware® v2.25 Administrator User Guide
25
Calendar tab
26
Odysseyware® v2.25 Administrator User Guide
View and Manage School Settings
The School Settings tool on the main navigation bar is one of the most important features you will use as the Odysseyware
Administrator. School Settings contains several tabs that let you:
l
l
l
l
l
l
l
Note
Create and change messages that display for all users, set the time zone for the school, and manage the Standards
Documents that display for assignments with mapped standards and are searchable in Odysseyware on the
Messages & Display tab. See "Messages & Display tab" below.
Establish grading thresholds, pacing attempts, assessments progress, and assignment weightings for enrollments (at
the school level) on the Grading, Pacing, & Assessments tab. See "Grading, Pacing, & Assessments tab" on page
29.
Determine permissions that other users (Admins, Teachers, and Students) have in Odysseyware on the Permissions
tab. See "Permissions tab" on page 34.
Set a grace period for archiving user accounts and enrollments on the Archive tab. See "Archive tab" on page 38.
Set school terms for enrollments, including selecting one as the default term, on the Terms tab so that you can
quickly create enrollments. See "Terms tab" on page 39.
Establish the school calendar of school and non-school days which affect school terms on the Calendar tab. See
"Calendar tab" on page 41.
Manage connection and/or association IDs for users. These IDs allow data flow between a Student Information
System (SIS) and Odysseyware and/or provide Single Sign-On (SSO) associations between an Identity Provider
(IDP) and Odysseyware. See "User Associations tab" on page 42.
The User Associations tab only applies to your school when certain permissions are enabled in the Support tool
by an Odysseyware License Administrator.
Messages & Display tab
The Messages & Display tab controls:
l
l
The school name that displays at the top of each page in Administrator, Teacher, Student, and Parent modes. This
field has most likely already been filled in for you by the Odysseyware team when they set up your account, but you
can change it. See "Change school messages and display settings" on the next page.
The time zone for your school. The time zone setting affects dates and times that display in the Messages tab for
received messages (inc. forward/reply), Assignment Alerts date, Action Required tab event date, Gradebook unit
start/complete date, Gradebook assignment start/complete date, Home page New Messages grid, and reports.
l
A welcome message to display to new users. Change this message as often as you like.
l
An encouraging message of the day seen by all users in all modes. Change this message as often as you like.
l
The Standards Documents for your school. When Standards Documents are enabled, you can view the aligned
(mapped) standards for assignments in the Gradebook and Teacher Assignment view. Standards mapping is a
relationship between the Odysseyware curriculum (Lessons and Projects specifically) and the various standards
published by state and other academic standards organizations. To learn about all the places that standards are
visible in Odysseyware, see "Manage standards documents for your school" on page 29.
Odysseyware® v2.25 Administrator User Guide
27
Change school messages and display settings
Note
In order to see the Standards Documents for your school on this tab, an Odysseyware License Administrator
must first enable the Standards Authority option and select states in the Odysseyware Support tool for your
school. If the state has adopted Common Core standards (CCSS), both the CCSS and state-specific standards
are available. If you do not see Standards Documents listed here, contact Odysseyware Customer Support.
Change school messages and display settings
1. On the main nav bar, click School Settings.
2. Click the Messages & Display tab.
3. To change the school name, enter the name of the school.
4. To change the time zone for your school, click the list arrow and select a time zone.
5. In the Welcome Message text box, enter any message, up to 255 characters.
28
Odysseyware® v2.25 Administrator User Guide
Manage standards documents for your school
6. In the Message of the Day text box, enter an upcoming event, announce a new teacher, or any information you
desire, up to 255 characters.
7. Click Save.
Manage standards documents for your school
You can manage the standards documents that display in Odysseyware when:
l
Using the Standards tab accessed from search when creating or editing custom courses.
l
Using the Standards tab accessed from the Search button on the Courses tab.
l
Viewing assignments in the Gradebook.
l
Viewing assignments in the Teacher Assignment view.
Notes
An Odysseyware License Administrator must enable the Standards Authority option and select the states in the
Support tool for the standards documents that you see on the School Settings > Messages & Display tab.
1. On the main nav bar, click School Settings.
2. Click the Messages & Display tab.
3. In the Standards Documents area, by default, all standards documents for states that you have access to are
selected. Do one of the following:
l
l
To remove all standards, clear the check box in the Selected column. If you remove all standards, the Standards
tab (in Custom Course Search and the Courses tab Search) is no longer visible and you cannot view assessed
standards mapped to assignments in the Gradebook.
To remove a particular state's standards or a single standard document, use the State or Standard search fields
to enter a state or characters of a standard's name to filter the list. Then, to remove the item, clear its check box.
4. Click Save.
Grading, Pacing, & Assessments tab
The settings on the Grading, Pacing, & Assessments tab apply to Odysseyware enrollment settings at the school level.
These school settings can cascade down to the individual student user and enrollment level.
Odysseyware® v2.25 Administrator User Guide
29
Grading, Pacing, & Assessments tab
Important
School grading, pacing, and assessments settings can be over-ridden and personalized for a student or
enrollment if the teacher or admin creating the student's profile or the enrollment has the school teacher
permission "Change Grading, Pacing, and Assessments" enabled for their teacher user profile. See "School
permissions" on page 36.
Odysseyware uses several grading, pacing, and assessments settings to:
l
l
l
l
Establish a grading percentage (pass threshold) a student must achieve to pass an Odysseyware assignment, such
as a lesson, test, or quiz.
Set pacing by assignment type by specifying the number of attempts to pass an assignment type and whether or not
progress is blocked when the student has not achieved the pass threshold.
Provide a method to prevent students from taking quizzes and tests (block progress) until you assess their
preparation level.
Provide the ability to skip assessment questions based on scope and sequence of assignments.
Default settings and values are set up by an Odysseyware License Administrator for your school as explained in "School
grading, pacing, and assessments settings" on page 32. You can change the default settings and values for your school's
needs. See "Change school grading, pacing, and assessments settings" on page 34.
30
Odysseyware® v2.25 Administrator User Guide
Grading, Pacing, & Assessments tab
Odysseyware® v2.25 Administrator User Guide
31
School grading, pacing, and assessments settings
Weighting values apply to the four assignment types: lesson, project, quiz, and test. A weighting value determines the
weight for how the grades for each assignment type are factored into the unit and overall course grade.
School grading, pacing, and assessments settings
School grading, pacing, and assessments settings cascade down to the individual student user settings and also to course
enrollments UNLESS the student or enrollment has personalized settings. Personalization of student and enrollment
settings occurs if the teacher or admin creating the student's profile or the enrollment has the school teacher permission
"Change Grading, Pacing, and Assessments" enabled for their teacher user profile. For more information, see "Personalize
Grading, Pacing, Assessments (GPA) and Weights settings" on page 121.
Grading and pacing settings
Default grading and pacing settings can be changed to meet your school and district requirements. See "Change school
grading, pacing, and assessments settings" on page 34.
Setting
Description
Default
CRx Pass Threshold
Students must achieve set percentage to pass a pre-test
for each unit of a course assigned in CRx mode. CRx
mode means "Credit recovery mode." For more
information, see "How CRx mode works" on page 129.
70
Lesson Pass Threshold
Students must achieve set percentage to pass a lesson.
Setting the Lesson Pass Threshold to a number greater
than zero (0) enables “Focused Learning”.
70
What this means: When a student submits a lesson with
a score below the Pass Threshold, the lesson is
automatically reassigned to the student to do again and
the Attempts counter is increased by one. You can set a
maximum number of times the lesson is reassigned. See
"Max Lesson Attempts" below.
Max Lesson Attempts
Maximum number of opportunities for students to achieve 10
lesson pass threshold.
Block Lesson Progress
If enabled (checked), when students do not achieve a
score at or above the Lesson Pass Threshold within the
Max Lesson Attempts, their progress is blocked. Students
can notify assigned teacher (via internal messaging) to
unblock their progress.
Disabled
Quiz Pass Threshold
Students must achieve set percentage to pass a quiz.
70
32
Odysseyware® v2.25 Administrator User Guide
School grading, pacing, and assessments settings
Setting
Description
Default
Max Quiz Attempts
Number of opportunities for students to achieve quiz
pass threshold.
1
Block Quiz Progress
If enabled (checked), when students do not achieve a
score at or above the Quiz Pass Threshold within the
Max Quiz Attempts, their progress is blocked. Students
can notify assigned teacher (via internal messaging) to
unblock their progress.
Disabled
Test Pass Threshold
Students must achieve set percentage to pass a test.
70
Max Test Attempts
Number of opportunities for students to achieve test pass
threshold.
1
Block Test Progress
If enabled (checked), when students do not achieve a
score at or above the Test Pass Threshold within the Max
Test Attempts, their progress is blocked. Students can
notify assigned teacher (via internal messaging) to
unblock their progress.
Disabled
Flex CRx
If enabled (checked), and the course is a Flex
Assessments course with CRx mode enabled, if the
student does not achieve the CRx Pass Threshold on a
unit pre-test, they are assigned only the lessons in the
unit associated with the incorrect questions on the pretest. The lessons in the unit with correctly answered
questions are automatically skipped. All of the
associated questions on the quiz subsequent to the
skipped lesson are also skipped. Questions associated
to a skipped lesson are NOT skipped on the post-test
providing you a true pre/post-test comparison. For more
information, see "Flex Assessments, Flex CRx and Flex
Skipped" on page 131.
Disabled
Flex Skipped
If enabled (checked), allows teachers to skip an
assignment in a course with Flex Assessments and
have the quizzes and tests automatically adapt to match
the material covered. Questions associated to skipped
lessons are disabled (grayed-out) and have a Skipped
status. These questions do not have to be answered by
students and are not included when calculating student
grades. For an enrollment in CRx mode, this setting only
works for quizzes.
Disabled
Quiz
If enabled (checked), prevents students from entering
the quiz until the teacher unblocks them. This setting
allows the teacher to monitor students' preparation level
for the quiz or to proctor the quiz.
Disabled
Test
If enabled (checked), prevents students from entering
the test until the teacher unblocks them. This setting
allows the teacher to monitor students' preparation level
for the test or to proctor the test.
Disabled
Monitored Assessments
Weighting settings
Odysseyware® v2.25 Administrator User Guide
33
Change school grading, pacing, and assessments settings
As mentioned previously, Odysseyware has four assignment types: lessons, projects, quizzes and tests that have a
weighting value. A weighting value determines how the grades for each assignment type are factored into the unit and
overall course grade. The four weighting values must total 100.
Setting
Description
Default
Lesson Weight
Weight of lessons for the unit and overall course grade.
25
Project Weight
Weight of projects for the unit and overall course grade.
25
Quiz Weight
Weight of quizzes for the unit and overall course grade.
25
Test Weight
Weight of tests for the unit and overall course grade.
25
Change school grading, pacing, and assessments settings
You can change the default school grading, pacing, and assessments (GPA) and weighting settings. When you change a
school GPA and weighting setting, you may also be changing the related enrollment settings at the individual student level
and enrollment level. Changes at the individual student level and course enrollment will occur if the individual student or
course enrollment does NOT have personalized enrollment settings.
1. On the main nav bar, click School Settings.
2. Click the Grading, Pacing, & Assessments tab.
3. To change a Grading setting, do the following:
a. For an assignment pass threshold percentage setting, enter a number between 1 and 100 with no % sign. For
example, the Lesson Pass Threshold default setting is 70. To change it to 75%, enter 75.
b. For an attempts setting, such as the Max Quiz Attempts setting, enter a number.
c. To enable or disable block progress for an assignment type, such as Block Lesson Progress, select or clear the
check boxes.
d. To enable or disable the Flex CRx or Flex Skipped settings, select or clear the check boxes.
4. To enable or disable Monitored Assessments settings for enrollments, select or clear the check boxes.
5. To change a Weighting setting for an assignment type, enter a number from 0 -100. All four assignment weights must
total 100.
6. Click Save.
Permissions tab
The settings on the Permissions tab apply to Odysseyware school-level permissions for user accounts, such as teachers
(and admins) and students. Permissions are also set at the individual user account level for teachers (and admins) and
students. Most user-level permission settings are dependent on the shared school permission setting. Dependent means:
l
l
If the school permission is enabled, then the shared user permission is also enabled and can be disabled. If the
school permission is later disabled, then the shared user permission is also automatically disabled and cannot be
enabled unless the shared school permission is changed.
If the school permission is disabled, then the shared user permission is also disabled and cannot be enabled unless
the shared school permission is later enabled.
For more information, see "School permissions affect on shared user permissions" on page 16.
School permissions are grouped into several categories: Global, Grading, Teacher, Student, and Writer as explained in
"School permissions" on page 36.
Note Writer is a tool to help improve student writing by offering targeted feedback of key elements used in the writing
process. The purpose is to encourage student practice and revision to improve writing skills. Data from this process
provides teachers better understanding of student strengths and opportunities for coaching.
34
Odysseyware® v2.25 Administrator User Guide
Permissions tab
Odysseyware® v2.25 Administrator User Guide
35
School permissions
School permissions
The following sections explain the default school permissions by category: Global, Grading, Student, Teacher, and Writer.
As mentioned in "Permissions tab" on page 34, several school permissions' settings cascade down to shared, individual
student user and teacher user permission settings so that when changes are made to the school permission, the shared
user permission is also changed. See "Change school permissions" on page 38.
Each section describes the school permissions under the category, the default setting, and indicates whether or not the
individual user permission is dependent on (shared with) the school permission. School permissions that do not apply to
individual user permissions are also noted.
Note
For schools with enabled Single Sign-On (SSO) functionality, the "Change Password" permission for Teachers
and Students is masked (hidden) because the permission does not apply as those schools use their
organization's credentials to log in to Odysseyware.
School global permissions
Global permissions apply to the Odysseyware site.
Permission
Allow Messaging
User permission
dependency
Yes
Description
Students and teachers can use the Odysseyware
internal messaging system for communication.
Messages appear in the Activity Stream > New
Messages list and in the Actions list, in the Action
Required tab list (Help requests) and on the
Messages tab.
Default setting
Enabled
(checked)
Caution: If this permission is disabled at the
school level, the Messages tab is disabled
(grayed-out) for students and teachers and the
Allow Message Send permission is disabled for
students. In addition, teachers and admins that
create enrollments do not see messages
confirming the success or failure of the enrollment.
Allow Student Notes
Yes
Allows students to take notes during assignments.
Enabled
Enable OASIS API
Yes
Allows a school access to the OASIS API and their
admin users to generate an OASIS API key for
school use. See "User Associations tab" on page
42.
Disabled
Note: Permission applies if your school has
optioned to use the OASIS RESTful API for
integration with your school's SIS.
School grading permissions
Grading permissions apply to course assignments that contain essay questions.
Permission
Blank Essay Notification
User permission
dependency
N/A
Description
Alerts the teacher of record for an enrollment
when all teacher-graded questions in a lesson are
submitted with no answer.
School teacher permissions
36
Odysseyware® v2.25 Administrator User Guide
Default setting
Enabled
School permissions
Several school teacher permission settings cascade down to the shared individual teacher user permission settings. The
user permission setting dependency on the school permission setting is noted in the table. For more information about
teacher user permissions, see "Teacher and Admin user profile fields and permissions" on page 84.
Permission
Change Password
User permission
dependency
Yes
Description
Allows teachers and admins to change their
Odysseyware password.
Default setting
Disabled
Note: This permission is hidden for schools with
enabled SSO functionality.
Change Grading, Pacing,
and Assessments
Yes
Allows teachers (and admins with assigned
enrollments) to personalize the assignment pass
thresholds, maximum attempts, block progress
settings, flex settings and assignment weighting
settings for student profile enrollment fields and
course enrollments. See "Grading, Pacing, &
Assessments tab" on page 29.
Disabled
Skip Questions
Yes
Allows teachers (and admins if they have
assigned enrollments) to skip individual
questions in a student assignment.
Disabled
Manage Groups
No
Allows teachers to add, edit, and delete groups.
Enabled
(Note: Admins already have this permission
built-in to their role.)
School student permissions
Several school student permission settings cascade down to the related, individual student user permission settings. The
user permission setting dependency on the school permission setting is noted in the table. For more information about
student user permissions, see "Student profile user fields, enrollment settings, and permissions" on page 55.
Permission
User permission
dependency
Student Review Test Quiz
Yes
Allows students to review completed and graded
quizzes and tests.
Disabled
Student Answer Key
Yes
Allows students to see the answer key in
completed assignments only.
Disabled
Enable Grading View
Yes
Allows students who have not achieved the Pass
Threshold in a lesson to see which problems they
answered correctly, which ones are partially
correct, and which are incorrect. They CANNOT
see the answer key. This permission is tied into
the number of lesson attempts setting for
enrollments.
Disabled
Description
Default setting
Odysseyware® v2.25 Administrator User Guide
37
Change school permissions
Permission
User permission
dependency
Randomize Questions
Yes
Description
Allows questions in student lessons, quizzes and
tests to display in a random order. If the student is
required to do a lesson, quiz or test more than
once, it is very unlikely the questions will display
in the same order. If two students, seated beside
each other are working on the same assignment,
it is HIGHLY improbable they will see the
questions in the same order.
Default setting
Disabled
Teachers always see questions in the same,
original order. Once a student has successfully
completed an assignment, the questions are
displayed in the original order.
Change Passwords
Yes
Allows students to change their Odysseyware
password.
Disabled
Note: This permission is hidden for schools with
enabled SSO functionality.
Overdue Notification
Yes
On the student's Learn page, the color changes
and displays “Overdue” beside a student
assignment that has passed the due date.
Disabled
Writer permissions
Writer permissions apply to students and enrollments. The school settings cascade down to the individual student user and
enrollment permission settings.
Permission
User permission
dependency
Description
Default setting
Spelling and Grammar
Yes
Allows students to right-click and see suggestions
for incorrectly spelled words or improved grammar
usage.
Disabled
Scoring
Yes
Allows students to get an overall score for the
assignment. The Teacher provides the final grade.
Disabled
Change school permissions
When you change a school permission, you may be enabling or disabling the shared permission at the individual user level.
To understand how this works, see "School permissions" on page 36.
1. On the main nav bar, click School Settings.
2. Click the Permissions tab.
3. For any permission setting, select the check box to enable it or clear the check box to disable it.
4. Click Save.
Archive tab
As Administrator, you can set an independent grace period for archiving user accounts (students, teachers, and admins)
and enrollments on the Archive tab. Default values are set up for you, but you can change the values based on your
school's needs. See "Change archive grace periods for users and enrollments" on the facing page.
38
Odysseyware® v2.25 Administrator User Guide
Change archive grace periods for users and enrollments
Odysseyware has three status types for users and enrollments as explained in "Users and enrollments status types" on
page 17.
When you place a user or enrollment in Archived status, it is like placing the information in a virtual file cabinet. The
information does not get deleted from Odysseyware; it just gets filed away from sight but can be easily retrieved. Typically,
you may want to archive student accounts for a class that has graduated. Or, a teacher has left the school and you need to
archive their user account. You are given the option to reassign their students when you archive their account. You may
need to archive a course if you accidentally enrolled the wrong student.
When a user or enrollment is changed to Archived status, Odysseyware temporarily places the account or enrollment in
"Pending Archive" status until the grace period expires. During the grace period, the Archived status can be reversed, with
all information related to the user account or enrollment returned to either On Hold or Active status. Once the grace period
ends, the user account or enrollment moves from Pending Archive to Archived status and the status cannot be reversed.
You would have to create a new user account with a new user name or create a new enrollment.
Change archive grace periods for users and enrollments
The default is set to 28 days. You can enter any number of days between 1 and 300.
1. On the main nav bar, click School Settings.
2. Click the Archive tab.
3. In the fields, enter a number for days in the grace period.
4. Click Save.
Terms tab
The Terms tab is where you, as Administrator, define the time frames for reporting or course completion for your school. A
term determines the pacing schedule which is based on course activities and number of working days in the term. See
"Manage school terms" on the next page.
Odysseyware® v2.25 Administrator User Guide
39
Manage school terms
Terms:
l
Never inhibit a student from working; they just set a pacing guide.
l
Can be rescheduled which allows flexibility for self-pacing.
l
Can be used in report generation, for example, to see if students are on pace.
Manage school terms
You can create multiple terms, such as full-year terms, semester terms, and future terms. You decide if a term is enrollable
and which term is the default. The default term appears when adding an enrollment. When a student is enrolled in a course,
you can select from all enrollable terms. You must have at least one default term created to enroll students. You can also
edit and delete terms.
Note
Any changes to terms are reflected in Odysseyware within one day (24 hours).
A term's working days are automatically calculated for you based on the Begin and End dates selected and the days
selected as school days of the calendar found on the Calendar tab. See "Calendar tab" on the facing page.
Action
Add term
Do the following...
1. In the blank term row in the list, in the Name field, enter a name for term.
It is recommended that the term name be unique so that when selecting a term for an
enrollment, it is easily identifiable.
2. In the Begin field, click to display a calendar. Select a date or use the arrows to the right and
left of the month and year to navigate to a previous or future month to select the begin date for
the term.
3. In the End field, click to display a calendar and select the end date for the term. The End date
must be after the Begin date.
4. To allow students to be enrolled in the term, select the Enrollable check box.
5. Click Add Term.
The new term appears in the list of terms with the working days automatically entered based
on the selected Begin and End dates and the designated calendar school days.
6. If you want this to be the default term, select Default. You must select one term as the default.
40
Odysseyware® v2.25 Administrator User Guide
Calendar tab
Action
Do the following...
Edit term
1. In the Actions column for the term, select Edit.
The Edit Term dialog box appears.
2. In the Name field, enter a new name.
3. In the Begin field, click to display a calendar and select a date. You cannot select a date prior
to the current date.
4. In the End field, click to display a calendar and select a date.
5. Click Save.
Delete term
Note: You cannot delete a term that has active enrollments.
1. In the Actions column for the term, select Delete.
2. On the Confirmation message box, click OK.
Calendar tab
The Calendar tab displays the monthly school calendar where you, as the Administrator, designate days as "No School" or
school days. By default, weekdays (Monday through Friday) are considered school days and weekend days (Saturday and
Sunday) are automatically designated as "No School" days and display the "No School" label, but you can change the
status of days based on your school's needs. See "Change status of school days on the school calendar" on the next page.
Important
School days that are designated as "No School" days and "No School" days that are designated as school
days automatically make adjustments to coursework pacing for active student enrollments.
Calendar changes also affect the number of working days for school terms as explained in explained in "Terms tab" on page
39.
Odysseyware® v2.25 Administrator User Guide
41
Change status of school days on the school calendar
For example, you have two days every full semester that are considered school holidays. You would designate those days
as "No School" days so that courseware pacing guides and working days in associated terms are adjusted accordingly. If a
"No School" day is not on the calendar, it does not factor into the working days for a term.
Tip
Every Odysseyware teacher and parent (using the Parent Portal) sees the school calendar.
Change status of school days on the school calendar
1. On the main nav bar, click School Settings.
2. Click the Calendar tab.
By default, the current month appears.
3. To navigate through the months, click the Next or Previous arrows to go to a future month or to go back a month.
Click today to return to the current month.
4. To change the status of a school day to a "No School" day, click a day that does not have the "No School" label, or to
change the status of a "No School" day to a school day, click a day that has a "No School" label.
A tool tip and confirmation message display based on the status change as shown in these examples.
Any adjustments to coursework schedule changes for active student enrollments are visible the day after any
changes.
User Associations tab
The User Associations tab appears for those schools that have certain permissions enabled by an Odysseyware License
Administrator in the Support tool. This tab is used to establish connections or associations between a school's outside
sources, such as a Student Information System (SIS) or Identity Provider (IDP) and Odysseyware.
The User Associations tab may have two sub-tabs, SIS and Single Sign-On, depending on whether or not your school has
enabled certain permissions.
l
Note
42
The SIS tab contains two lists: Students and Teacher/Admin. The SIS Identifier column in each list contains the
external ID for the user in the external Student Information System (SIS). This SIS Identifier, or external ID, provides
the "connectivity" for user information to be managed between the SIS and Odysseyware using the OASIS RESTful
API. You can add and edit the SIS Identifier values for students and teachers/admins. See "Manage SIS Identifiers for
users" on page 44.
For more information about the OASIS API, contact Odysseyware Sales.
Odysseyware® v2.25 Administrator User Guide
User Associations tab
l
The Single Sign-On tab appears for schools with enabled Single Sign-On (SSO) functionality in Odysseyware. The
tab contains a list of all users (admins, teachers, and students) and displays their SSO identifier used by the school's
Identity Provider (IDP) for SSO. You can search the list and filter it by user type. You add and edit the SSO IDs for
users. See "Manage Single Sign-On (SSO) Identifiers for users" on page 45.
Odysseyware® v2.25 Administrator User Guide
43
Manage SIS Identifiers for users
Manage SIS Identifiers for users
External IDs, or SIS Identifiers, are unique, external school identifiers created and maintained in the source Student
Information System (SIS). External IDs are associated with user profiles and provide the "connectivity" link for the OASIS API
to successfully create and update user profile data between a SIS and Odysseyware.
You can add and update SIS IDs for users.
1. On the main nav bar, click School Settings.
2. Click the User Associations tab.
By default, the SIS sub-tab is the active tab and all users that do not have an external ID (SIS Identifier) are displayed.
Tip
To see users with external IDs, select the Show all students or Show all teachers and admins check box. Each list
refreshes to include the students or teachers/admins that have external IDs. Use the scroll bars and paging
controls to see all the users in each list.
3. Search by the user's First or Last name to locate the user.
4. To add an external ID, do the following steps. To edit an existing SIS ID, go to step 5.
a. Enter the value in the SIS Identifier field for the user. The entered value must be unique for the user and meet the
external ID field requirements.
Note
Requirements:
l
Contain at least one (1) character and no more than 63 characters.
l
Use valid keyboard characters of:
0-9 a-z A-Z ` ~ ! @ # $ % ^ & * ( ) - _ = + [ { ] } \ | ; : ' " , < . > / ? space (entered with spacebar)
b. If the value entered is not unique, an error message appears as shown in example B.
44
Odysseyware® v2.25 Administrator User Guide
Manage Single Sign-On (SSO) Identifiers for users
c. To save the entered value, click in another field.
5. To update a SIS ID, select the Show all students or Show all teachers and admins check box.
a. Search the list by the user's First Name or Last Name.
b. In the SIS identifier field, click to activate the value, delete the value and enter the new SIS ID. The entered value
must be unique and meet the requirements (see Note).
c. Click in another field to save the new value.
Manage Single Sign-On (SSO) Identifiers for users
For those schools that use Single Sign-On (SSO) with Odysseyware, you can manage (add and edit) the SSO Identifiers
(IDs) for users. The SSO ID is the user's Identity Provider (IDP) Login Username, for example, [email protected]
SSO IDs must be unique for the school, for example, you cannot have two SSO IDs that use the same value of
[email protected]
Managing the SSO ID in Odysseyware creates the association so that the user can use their SSO credentials to log in to
Odysseyware. If the SSO ID is not set up for a user, the user cannot log in to Odysseyware.
Note
For Teachers and Admins, the SSO ID can also be added or edited on the user's profile in the Associations field.
Odysseyware® v2.25 Administrator User Guide
45
Manage Single Sign-On (SSO) Identifiers for users
1. On the main nav bar, click School Settings.
2. Click the User Associations tab, and then click the Single Sign-On sub-tab.
3. To add SSO IDs for users, do the following steps. To edit the SSO ID for users, go to step 4.
a. Select the Show non-associated users only check box. This action displays all users that do not have SSO IDs
set up in Odysseyware.
b. To filter the list to only show a specific user type, for example, students, click in the User Type column to display a
list of user types. Select the type, for example, select Student to only see students.
46
Odysseyware® v2.25 Administrator User Guide
Manage Single Sign-On (SSO) Identifiers for users
c. To add the SSO ID, in the SSO Identifier column, enter the value for the user in the format required by the Identity
Provider (IDP). For example, if the IDP is Google for the school, you might enter: [email protected] The
value must be unique for the school or it will not save and an error message appears as shown in the example
below. To save the entered value, click in another field.
d. Continue entering unique SSO IDs for other unassociated users and clicking in other fields to save the values.
4. To edit the SSO Identifier for a user, use the search text boxes under the First Name or Last Name column headings
to locate the user.
5. In the SSO Identifier field, delete the existing value and enter the new SSO ID. The new SSO ID value must be
unique for the school or it will not save. Click in another field to save the value.
Tip
The school's Admin user receives an "Unassociated login attempt" message in their Inbox when a user can be
authenticated by their IDP, but does not have an association in Odysseyware. This association can be fixed on the
Single Sign-On tab.
Odysseyware® v2.25 Administrator User Guide
47
THIS PAGE INTENTIONALLY LEFT BLANK
View and Manage Assignment Alerts
If you are an Admin with assigned students or you want to monitor the status of assignments for all students, you use the
Assignment Alerts tab to view timely progress status of current assignments (last seven days) for your students or for all
students. You immediately see if an assignment is overdue, blocked/failed, graded, or has been re-assigned. You can take
action on an assignment and view the contents of an assignment.
l
On the main nav bar, click Assignment Alerts to access the Assignment Alerts tab.
Assignment Alerts tab
The Assignment Alerts tab displays a list of your students' current assignments, by unit, for the last seven days. An
assignment alert lets you know when an assignment is overdue, was reassigned by the system because the student did not
meet the pass threshold or was reassigned by you, was graded by the system or by you, or an assignment is blocked or
failed by the student. You also see the number of attempts and the current score for the assignment.
By default, you see the assignment alerts for the time frame of today, but you can change the Show Progress for filter
(example A) and select a different time frame to see assignment alerts for the selected time. See "Filter, search, and sort the
Assignment Alerts list" on the next page.
Symbols in the Activity column (example B) visually indicate the assignment's current progress state. (See "Assignment
activity symbols" on page 24.) All assignments over seven days old automatically drop off the list.
On the Assignment Alerts tab, you can:
Odysseyware® v2.25 Administrator User Guide
49
Filter, search, and sort the Assignment Alerts list
l
l
l
l
Filter, search, or sort the Assignment Alerts list to change the information displayed. See "Filter, search, and sort the
Assignment Alerts list" below.
Change status of assignments (example C), for example, you want to allow a student to skip an overdue assignment.
See "Change status of assignments" on page 52.
Manually enter a grade for assignments. See "Grade assignments" on page 152.
Click an assignment title (example D) to view contents of and manage assignments in the Teacher Assignment
view. In the Teacher Assignment view, you can see questions, student's answers, lesson content and more. See
"View contents of assignments" on page 164.
The following sections explain how to manage assignment alerts.
Filter, search, and sort the Assignment Alerts list
Use the filters and search text boxes to change the information displayed in the list. Use the column heading sort tool to sort
the information. Depending on your user role, the filters and columns differ as shown in the example.
Action
Filter list by time frame
50
Do the following…
l
From the Show Progress for list, select a time frame. By default, the time frame of today
appears, but you can select back to the past 7 days.
Odysseyware® v2.25 Administrator User Guide
Filter, search, and sort the Assignment Alerts list
Action
Filter list of students
Do the following…
l
From the and for list, select my students or all students.
Note: Only Super Teachers/Admins have this filter. For Super Teachers with the "Restrict to
Campus" permission enabled, for the All Students viewing filter, the results will show
students that have the same Campus ID as the Super Teacher and students that have an
enrollment for which the Super Teacher is the Teacher of Record (TOR).
Filter or search the list
l
Sort list
l
Reset (clear) filters
In the row immediately below the column headings are drop-down lists or blank text
boxes. These blank boxes are smart search boxes. Depending on the column heading,
select an item from a list, or start typing in any smart search box and once you have
entered at least three characters, the list is filtered to match the entered characters.
Click to the right of a column heading name to display an ascending/descending control.
Sort the column.
Depending on the filter(s) used, do the following:
l
l
Delete the characters in the text box, and press Enter.
For a drop-down list column, choose the Select option. The list automatically resets
itself.
Tip You can adjust the width of the columns. Hover the cursor (pointer) over the line to the right of each column header
until a two-way arrow appears. Click, hold and drag the column width.
Page through the list
As the list grows, use the item number and paging controls located at the bottom of the page to view all items.
l
From the list, select the number of items you want displayed on the page.
l
Use the paging controls to move forward or backward through the pages.
Odysseyware® v2.25 Administrator User Guide
51
Change status of assignments
Change status of assignments
You can change the status of an assignment for a student in a course assigned to you. The new status choice depends on
the current status of the assignment and the course enrollment settings. For example, if an assignment is showing a
symbol in the Activity column) and status of Not Started, you can message
progress state of Overdue (visible by the
the student to find out why the assignment is not being worked on and make the decision whether or not to let the student
skip the assignment. You wouldn't change the status to Graded for this assignment if the student has not started it yet.
Note
Be aware that some assignment status settings are automatically changed by the system based on the
enrollment settings for the course. For example, if the student does not achieve the pass threshold for a lesson,
the lesson is automatically re-assigned to the student based on the number of allowed attempts. You may not
want to change the status for an assignment included in a course in CRx mode without checking the enrollment
settings for the course first and messaging the student to check their status. See "Edit student enrollments" on
page 136.
1. On the main nav bar, click Assignment Alerts.
2. (Optional) Filter, search, or sort the Assignment Alerts list to locate the student's assignment. See "Filter, search, and
sort the Assignment Alerts list" on page 50.
3. In the Status field, select a status type based on the original status.
4. Depending on your status choice, one of the following happens:
l
l
l
l
If you selected Graded as the new status, in the Update Score page, enter a grade. See "Grade assignments"
on page 152.
If you selected Not Started as the new status, the assignment shows as Not Started for the student.
If you selected Assigned as the new status, the assignment now has the Re-assigned ( symbol.
If you selected Skipped as the new status, the assignment does not have to be completed by the student and
the assignment drops off the Assignment Alerts list. For more information, see "Skip assignments" on page
193.
For any status change, if the assignment status was successfully updated, the
message appears.
52
) activity progress
Odysseyware® v2.25 Administrator User Guide
View, Register and Manage Students For Your School
As an Administrator, you can add (register) students to your school, manage their Odysseyware user profiles, and create
and manage student groups. Students must be registered in Odysseyware so that they can be enrolled in courses and
added to groups.
Two tabs provide the tools to manage students and student groups: Registration and Groups.
l
On the main nav bar, click Students to access the Registration and Groups tabs.
On the Registration tab, you can:
l
l
l
l
Click the Create student button to add (register) a student for your school. See "Add (register) students" on the next
page.
Click the Import students button to import (register) multiple students at the same time. See "Import (register) multiple
students" on page 65.
Filter, search, and sort the Registration list to find a specific student, see a list of students by campus id, or see a list
of users placed in Archived status. See "Filter, search, and sort the Students Registration list" on page 69.
Use the selection check box to perform the same action on multiple students at same time. For example, you can
select multiple users to disable or enable their logins or change their user status.
Odysseyware® v2.25 Administrator User Guide
53
Add (register) students
l
l
Use the Online column to see whether or not a user is currently online in Odysseyware. A user symbol appears and if
the symbol is highlighted or appears active, the user is online. If the symbol appears gray or not active, the user is not
currently online. You can log off an online user. See "Log off online users" on page 72.
Under Controls, use the Edit and Go To links:
l
Click the Edit link to edit a student's profile. See "Edit student user profiles" on page 70.
l
Click the Go To link to open a shortcut menu like the one shown here.
From this shortcut menu, go directly to the Assignment Alerts, Course Enrollment, Gradebook Grading, or Action
Required tabs for the selected student. This is one of the easiest ways to enroll the selected student in a course,
access grading tasks, or see other assignment alerts for the selected student.
On the Groups tab, you can:
l
Create groups containing students that you want to organize together, such as a group of students to enroll in a
summer school term or a group of students that attend the same campus.
l
Edit student groups by adding or removing students or changing the name or description.
l
Delete student groups that you no longer need.
l
Transfer ownership of groups (change owner) to other users. For example, a teacher owns several groups and needs
to take a leave of absence. Ownership of those groups can be transferred to another user.
For more information, see "View and Manage Student Groups" on page 75.
Add (register) students
The following steps explain how to add (register) a single student in Odysseyware. To add (register) multiple students at the
same time, see "Import (register) multiple students" on page 65.
1. On the main nav bar, click Students. By default, the Registration tab is active.
2. On the Registration tab, click Create student.
The Create Student page appears.
3. Complete the student user profile fields, enrollment grading and pacing, and weights settings, and permissions as
explained in "Student profile user fields, enrollment settings, and permissions" on the facing page.
54
Odysseyware® v2.25 Administrator User Guide
Student profile user fields, enrollment settings, and permissions
4. When finished, click Save.
The new student user appears in the list on the Registration tab.
Note
Once a student is added (registered) in Odysseyware, their user profile cannot be deleted. If you need to remove
their access to Odysseyware, change their user status to Archived. See "Change student user status" on page 71.
Student profile user fields, enrollment settings, and permissions
An Odysseyware Student user profile has over 35 user status and identification fields, enrollment settings, and permissions.
What you should know:
l
l
l
For schools with enabled Single Sign-On (SSO) functionality, several student identification fields are not required and
password-related fields are hidden because the student will be using their organization's credentials (username and
password) to log in to Odysseyware. For schools without enabled SSO functionality, the required fields and
password-related fields remain required and visible.
Student Grading and Pacing and Weights enrollment settings are shared with (dependent on) the school Grading
and Pacing and Weights enrollment settings. This means that if a change occurs to the school Grading and Pacing
and Weights setting, then the shared student Grading and Pacing and Weights setting is also changed UNLESS the
student has personalized Grading and Pacing and Weights settings. With personalization, the dependency is broken
with the school Grading and Pacing and Weights settings. For more information, see "Personalize Grading, Pacing,
Assessments (GPA) and Weights settings" on page 121.
Several student permissions are shared with school permissions. This means that if a change occurs to the school
permission, then the shared student permission is also changed. For more information, see "School permissions
affect on shared user permissions" on page 16.
User status and identification fields
Two examples are provided for the user status and identification fields available when creating a student's profile and
editing a profile. These two examples represent the changes that occur depending on whether or not the school has
enabled Single Sign-On (SSO) functionality in Odysseyware:
l
For schools without enabled SSO functionality, Example A below shows the top section of the Create Student and
Edit Student pages that relate to user status and personal identification in Odysseyware. The check marks on the
Edit Student page example indicate the field changes that occur when editing a student's profile.
Odysseyware® v2.25 Administrator User Guide
55
Student profile user fields, enrollment settings, and permissions
l
For schools with enabled SSO functionality, Example A with SSO enabled for school shows the top section of the
Create Student and Edit Student pages. Notice that the Username field is not required for entry and Passwordrelated fields (shown in example A above) are hidden.
This table explains the user status and identification fields shown in both examples.
Field
Description
Login Enabled
Default is Enabled. If enabled (checked), the user can log in to Odysseyware. If disabled (cleared),
the user cannot log in to Odysseyware.
User Status
Default is Active. From the list, select to place the user in On Hold or Archived status. See "Change
student user status" on page 71.
First Name*
Required field. Enter (or edit) the student user's first name.
Note: For schools with enabled Single Sign-On (SSO), upon each login, Odysseyware checks the
Identity Provider (IDP) for changes to specific fields. if changes have occurred, the information in the
First Name, Last Name, and Username fields are overwritten by the IDP information. However, if an
IDP field has been left blank, it will not overwrite the field in Odysseyware.
Last Name*
Required field. Enter (or edit) the student user's last name.
Note: For schools with enabled Single Sign-On (SSO), upon each login, Odysseyware checks the
Identity Provider (IDP) for changes to specific fields. if changes have occurred, the information in the
First Name, Last Name, and Username fields are overwritten by the IDP information. However, if an
IDP field has been left blank, it will not overwrite the field in Odysseyware.
Username*
*Required field for schools without enabled Single Sign-On (SSO) functionality
Enter a user name for logging in to Odysseyware. User names must be unique and contain at least
three (3) characters and no more than 20 characters. Allowed characters are: .0-9 a-z A-Z_
(underscore) - (hyphen) . (period).
Note: For schools with enabled Single Sign-On (SSO), this field contains a system-formatted version
of the student's SSO ID and it cannot be edited. Upon each login, Odysseyware checks the Identity
Provider (IDP) for changes to specific fields. if changes have occurred, the information in the First
Name, Last Name, and Username fields are overwritten by the IDP information. However, if an IDP
field has been left blank, it will not overwrite the field in Odysseyware.
56
Odysseyware® v2.25 Administrator User Guide
Student profile user fields, enrollment settings, and permissions
Field
Password*
Description
*Required field for schools without enabled Single Sign-On (SSO) functionality
Enter a password for logging in to Odysseyware.
l
l
When creating a student profile, enter a password for logging in to Odysseyware. It must be a
minimum of six (6) characters. Allowed characters are: 0-9 a-z A-Z ` ~ ! @ # $ % ^ & * ( ) - _ = + [ { ] }
\ | ; : ' " , < . > / ? space (entered with space bar).
When editing a student's profile, the field contains a Change link. Click Change to change the
password. Then, in the New Password field, enter the password.
Repeat
Password*
*Required field for schools without enabled Single Sign-On (SSO) functionality.
Force Password
Change
This field appears when editing a student's profile for schools without enabled Single Sign-On
(SSO) functionality
Enter the same password again to verify it.
Default is Disabled. If enabled (checked), with the next log in to Odysseyware, the user is prompted to
change their password. They can set their own password.
Student ID
Enter text, numbers, or special characters that can be used for identifying the user. This field is useful
for filtering, sorting, and searching in many Odysseyware lists and reports.
Campus ID
Enter text, numbers or special characters that can be used for identifying the user's campus/location.
This field is useful for filtering, sorting, and searching in many Odysseyware lists and reports.
Note: The Campus ID can also be used to "restrict" a Super Teacher to only viewing students with
the same, matching Campus ID. For more information, see "Super Teacher restrictions enforced by
Campus ID" on page 14.
Groups
Indicates the number of student groups in which the student is a member. See "View and Manage
Student Groups" on page 75.
l
l
When creating a student profile, the number is 0.
When editing a student's profile, the number is 0 if the student is not a member of any groups. If the
student is a group member, the field changes to display the number of groups. Click Show to see
the group names. Click Hide to hide the group names.
Odysseyware® v2.25 Administrator User Guide
57
Student profile user fields, enrollment settings, and permissions
Field
Associations
Description
Indicates the number of associations for the student. Associations are connections to outside sources
that are used in Odysseyware to help manage data flow between Odysseyware and the outside
source, such as a Student Information System (SIS). Associations are managed by the Odysseyware
Admin on the School Settings > User Associations tab.
l
l
When creating a student profile, typically, the number is 0.
When editing a student's profile, the number may be 0 if the student has not been associated to any
outside sources. If the student has associations, the field changes to display the number of
associations.
To see the Associations details, click the Info ( ) symbol. For example, if the student has an
identifier value used by the Student Information System (SIS) and that identifier value has been
entered in Odysseyware, then that SIS ID value appears here. For schools with enabled Single SignOn (SSO) functionality, the student's SSO Identifier also appears here once it has been entered into
Odysseyware. Click the Info symbol again to hide the Associations details.
Student enrollment settings
Example B shows the next set of fields on the Create Student page related to student course enrollment grading, pacing,
and assignment weighting settings. As mentioned previously, several settings can be personalized for the student by the
teacher (or admin), for example, the student is part of an Individualized Education Program (IEP) or a Section 504 plan or
may require additional monitoring and progress efforts.
Note
To personalize the student enrollment settings, the teacher (or admin) must have the "Change Grading, Pacing,
and Assessments" permission enabled for their user profile (See "Personalize Grading, Pacing, Assessments
(GPA) and Weights settings" on page 121.)
Once a student has personalized Grading, Pacing, and Weights enrollment settings, the dependency with the shared school
Grading and Pacing and Weights settings is broken. Those student personalized settings are automatically carried through
to the student course enrollment settings, but can be further personalized just for the enrollment.
58
Odysseyware® v2.25 Administrator User Guide
Student profile user fields, enrollment settings, and permissions
Odysseyware® v2.25 Administrator User Guide
59
Student profile user fields, enrollment settings, and permissions
This table explains the enrollment settings shown in example B. As mentioned previously, for grading, pacing, and
weighting settings to be personalized by the teacher (or admin) adding or editing the student profile, the teacher (or admin)
must have the "Change Grading, Pacing, and Assessments" permission enabled for their user profile. Otherwise, the student
inherits the default school-level grading, pacing, and assessments thresholds, pacing, Flex, and assignment weights and is
subject to changes to the school settings.
Field
Default Term
Description
When creating a student's profile, this field shows the default school term (set by the
Administrator) and is selected by default. Keep the default setting, or:
l
l
Select Custom and in the Start box, click to select a term start date from the calendar. Click in
the End box and select a term end date.
Select Choose at enrollment to select the term when you enroll the student in courses.
Note: When editing a student's profile, you do not see the Default Term field.
Personalize Grading
and Pacing
l
l
IMPORTANT: If the setting can be enabled (check box is active), once checked, this
permission allows a teacher (or admin) to personalize the various assignment pass
thresholds, CRx pass threshold, assignment pacing (block progress), Flex CRx and Flex
Skipped enrollment settings for the student. These personalized settings will be used by the
student for course enrollments. However, if the setting is later disabled (un-checked), the
student automatically inherits the school-level assignment pass thresholds, CRx pass
threshold, assignment pacing (block progress), and Flex settings. For more information, see
"Personalize Grading, Pacing, Assessments (GPA) and Weights settings" on page 121.
If setting is Disabled (check box appears inactive), this means the teacher creating or editing
the student profile DOES NOT HAVE the "Change Grading, Pacing, and Assessments" teacher
permission enabled in their user profile. The student inherits the school-level assignment pass
thresholds, CRx pass threshold, assignment pacing (block progress) and Flex CRx and Flex
Skipped settings for enrolled courses.
CRx Pass Threshold
Percentage number the student must achieve to pass a pre-test for each unit of a course
assigned in CRx mode. See "How CRx mode works" on page 129.
Lesson Pass
Threshold
Percentage number the student must achieve to pass a lesson. Setting the Lesson Pass
Threshold to a number greater than zero (0) enables “Focused Learning”.
What this means: Whenever the student submits a lesson with a score below the Pass
Threshold, the lesson is automatically reassigned to the student to do again. Whenever this
happens, the Attempts counter is increased by one. You can set a maximum number of times the
lesson is reassigned.
Max Lesson
Attempts
Maximum number of opportunities for student to achieve lesson pass threshold.
Block Lesson
Progress
If enabled (checked), when the student does not achieve a score at or above the Lesson Pass
Threshold within the Max Lesson Attempts, the student's progress is blocked and he/she must
notify the teacher (via the internal messaging) to unblock their progress.
Quiz Pass Threshold
Percentage number the student must achieve to pass a quiz.
Max Quiz Attempts
Number of opportunities for the student to achieve quiz pass threshold.
Block Quiz Progress
If enabled (checked), when the student does not achieve a score at or above the Quiz Pass
Threshold within the Max Quiz Attempts, the student's progress is blocked and he/she must notify
the teacher (via the internal messaging) to unblock their progress.
Test Pass Threshold
Percentage number the student must achieve to pass a test.
Max Test Attempts
Number of opportunities for the student to achieve test pass threshold.
60
Odysseyware® v2.25 Administrator User Guide
Student profile user fields, enrollment settings, and permissions
Field
Description
Block Test Progress
If enabled (checked), when the student does not achieve a score at or above the Test Pass
Threshold within the Max Test Attempts, the student's progress is blocked and he/she must notify
the teacher (via the internal messaging) to unblock their progress.
Flex CRx
If enabled (checked), when the student does not achieve the CRx Pass Threshold on a unit pretest (for a course in CRx mode), they are assigned only the lessons in the unit associated with
the incorrect questions. Lessons for correctly answered questions are automatically skipped. All
of the associated questions on the quiz subsequent to the skipped lesson are also skipped.
Questions associated to a skipped lesson are NOT skipped on the post-test providing you a true
pre/post-test comparison.
Flex Skipped
If enabled (checked), allows the student to skip an assignment in a course with Flex
Assessments and have the quizzes and tests automatically adapt to match the material covered.
Questions associated to the lessons skipped are disabled (grayed-out) and have a Skipped
status. These questions do not have to be answered by the student and are not included when
calculating student grades. For an enrollment in CRx mode, this settings only works for quizzes.
For more information, see "Flex Assessments, Flex CRx and Flex Skipped" on page 131.
Personalize Weights
A weighting value applies to the four assignment types: lesson, project, quiz, and test, and it
determines the weight for how the grades for each assignment type are factored into the
student's unit and overall course grade. All four weight values must total 100.
l
l
If setting is Disabled (check box appears inactive), this means the teacher does not have the
"Change Grading, Pacing, and Assessments" teacher permission enabled in their user profile.
This permission allows a teacher to personalize the pacing, grading, and assignment-type
grade weights for individual students. The student, by default, sees the school-level weights
settings for enrolled courses.
If the setting can be enabled (check box is active), once checked, the teacher can personalize
the assignment weighting settings for the individual student. These personalized settings can
be used by the student for course enrollments.
Lesson Weight
If the Personalize Weights setting was enabled, enter a value between 0 and 100 for the weight
of lesson grades within the unit. Otherwise, the school-level lesson weight value appears.
Project Weight
If the Personalize Weights setting was enabled, enter a value between 0 and 100 for the weight
of project grades within the unit. Otherwise, the school-level project weight value appears.
Quiz Weight
If the Personalize Weights setting was enabled, enter a value between 0 and 100 for the weight
of quiz grades within the unit. Otherwise, the school-level quiz weight value appears.
Test Weight
If the Personalize Weights setting was enabled, enter a value between 0 and 100 for the weight
of test grades within the unit. Otherwise, the school-level test weight value appears.
Student permissions
Two examples are shown here for the final set of fields on the Create Student page related to student permissions.
Individual student permissions that are dependent on the setting for school student permissions are noted in the table
following the examples. These two examples represent the changes that occur to a student's profile depending on whether
or not the school has enabled Single Sign-On (SSO) functionality with Odysseyware:
l
For schools without enabled SSO functionality, example C shows the fields related to user permissions.
Note Writer is a tool to help improve student writing by offering targeted feedback of key elements used in the writing
process. The purpose is to encourage student practice and revision to improve writing skills. Data from this process
provides teachers better understanding of student strengths and opportunities for coaching.
Odysseyware® v2.25 Administrator User Guide
61
Student profile user fields, enrollment settings, and permissions
62
Odysseyware® v2.25 Administrator User Guide
Student profile user fields, enrollment settings, and permissions
l
For schools with enabled SSO functionality, example C with SSO enabled for school shows the Create Student
permissions. Notice that any password-related fields are not displayed as shown in example C above.
This table explains the student permission fields shown in both examples. Individual student permissions that are
dependent on the setting for the shared school student permission are identified in the table. What this means is that if the
school student permission is disabled, the student permission is disabled and cannot be enabled.
Odysseyware® v2.25 Administrator User Guide
63
Student profile user fields, enrollment settings, and permissions
Field
School permission dependency
Description
Student Review
Test Quiz
Yes
If enabled (checked), allows student to review completed and
graded quizzes and tests.
Student Answer
Key
Yes
If enabled (checked), allows the student to see the answer
key in completed assignments only.
Enable Grading
View
Yes
If enabled (checked), permits the student who has not
achieved the Lesson Pass Threshold to see which problems
he/she answered correctly, which ones are partially correct,
and which are incorrect. They CANNOT see the answer key.
Change
Passwords
Yes
*Field appears for schools without enabled Single Sign-On
(SSO) functionality.
If enabled (checked), allows the user to change his/her
Odysseyware password. The Change Password window
appears when the student clicks the down arrow next to their
name.
Force Password
Change
N/A
*Field appears for schools without enabled Single Sign-On
(SSO) functionality.
l
l
Randomize
Questions
Yes
When creating a student's profile, if enabled (checked), the
student must change their password at the next login.
When editing a student' profile, the Force Password
Change permission moves to the top of the Edit Student
page.
If enabled (checked), questions in lessons, quizzes and tests
display in random order for the student. If the student is
required to do a lesson, quiz or test more than once, it is very
unlikely the questions will display in the same order. If two
students, seated beside each other are working on the same
assignment, it is HIGHLY improbable they will see the
questions in the same order.
Note: Teachers always see questions in the same, original
order. Once a student has successfully completed an
assignment, the questions are always displayed in the
original order.
Allow Message
Send
64
Yes
Odysseyware® v2.25 Administrator User Guide
If enabled (checked), the student can use the Odysseyware
internal messaging system for communication with assigned
teachers only. Students can also send help requests from
assignments and view teachers' responses.
Import (register) multiple students
Field
School permission dependency
Description
Allow Student
Notes
Yes
If enabled (checked), student can take notes during
assignments.
Overdue
Notification
Yes
If enabled (checked), in the Student application, for any
assignment that has passed the due date, the color changes
and displays "Overdue" for the student.
Block Term End
Progress
N/A
If enabled (checked), the student is stopped from continuing
to work on the course once the end of term date is reached.
The student can send a message to the teacher requesting
the term be extended.
Spelling and
Grammar
Yes
If enabled (checked), Writer works much like a word
processor in that the student right-clicks to see suggestions
for incorrectly spelled words or improved grammar usage.
Scoring
Yes
If enabled (checked), student can get an overall score for the
assignment. The Teacher provides the final grade.
Import (register) multiple students
To register up to 500 students at one time in Odysseyware, use the Import Student tool. You must have the appropriate
number of student licenses available for the number of students you plan to import.
Importing students requires that you:
l
Download the provided ImportStudentTemplate .csv file:
l
For schools with enabled Single Sign-On (SSO) functionality, the template contains the fields needed to
create/register students and use SSO. You need the students' organization Login usernames from your Identity
Provider (IDP). For example, your school uses Google accounts to sign on to various web applications using a
single username and password. The required columns are: First Name, Last Name, and SSO ID. The SSO ID is
the student's SSO Login username. Two columns, Student ID and Campus ID are optional.
This example shows the template fields for schools that use SSO with Odysseyware.
l
For schools without enabled SSO functionality, the template contains the fields needed to create/register
students in Odysseyware. You must provide a username and password for each student to log in to
Odysseyware. The required columns are: First Name, Last Name, username, and password. Two columns,
student id and campus id, are optional. For accepted usernames and passwords, see "Student profile user fields,
enrollment settings, and permissions" on page 55.
This example shows the template fields for schools without enabled SSO functionality.
Odysseyware® v2.25 Administrator User Guide
65
Import (register) multiple students
Tip: You can save the template and use it again.
l
Save the file to a location on your computer where you can easily locate it.
l
Upload the file into Odysseyware.
Notes
All students included in the import file automatically inherit school-level grading and pacing settings UNLESS
the "Change Grading, Pacing, and Assessments" permission is enabled for your user profile. This means you
can modify the grading and pacing enrollment settings for all students in the import. Student permissions shown
are the enabled or disabled school permissions.
To import students:
1. On the main nav bar, click Students.
2. On the Registration tab, click the Import Students button.
The Import Student page appears.
3. Click the Download the template csv link.
4. Click Open with and OK to use the default application to open the template.
5. Enter the information in the required columns and, if desired, in the optional columns for each student. Then, save the
file to your local drive or disk. You must be able to access the file in the next step.
66
Odysseyware® v2.25 Administrator User Guide
Import (register) multiple students
6. On the Import Student page, click Browse to locate the template file.
7. When the file name appears in the field, click Next.
The Preview and Edit page appears. This page lets you preview and edit the students' permissions and grading and
pacing enrollment settings before it is imported into Odysseyware. As mentioned previously, all students included in
the import inherit the default school student permissions and grading and pacing enrollment settings UNLESS you
have the "Change Grading, Pacing, and Assessments" permission enabled so that you can modify the grading and
pacing settings.
For schools with enabled SSO functionality, the Preview and Edit page may look like this.
For schools without enabled SSO functionality, the system checks the usernames against existing usernames as
shown in this example.
Odysseyware® v2.25 Administrator User Guide
67
Import (register) multiple students
8. On the Preview and Edit page, do the following:
a. For enabled student permissions, you can clear a check box to disable the permission.
b. For grading and pacing enrollment settings, if you have the "Change Grading, Pacing, and Assessments"
permission enabled for your user profile, the settings appear active and can be changed and enabled or
disabled. If the settings appear inactive, this means you do not have the "Change Grading, Pacing, and
Assessments" permission enabled for your user profile and the school-level grading and pacing enrollment
settings are in effect.
c. For schools without enabled SSO functionality, if the system detects duplicate usernames, at the top of the
student list, a message in red text appears and the username in the list is also colored red. Click in the
Username field to change it.
d. If desired, you can change or add data to any field in the student list. Click a field, and in the text box, enter the
data. To have Odysseyware quickly verify the data you entered, click in another field. If errors are detected for
required fields, those errors display in a message box at the top of the page.
e. To select the students to import into Odysseyware, in the student list, select the check box in the first column
next to the First Name.
f. When finished selecting students and/or changing other permissions, click Submit.
g. Click Done on the confirmation window.
68
Odysseyware® v2.25 Administrator User Guide
Filter, search, and sort the Students Registration list
The imported students are now included in the student list on the Registration tab and their student profiles can be
accessed for editing. Additionally, for schools with enabled SSO functionality, the imported students and their SSO ID
appears in the Associations field on the Student Profile and on the School Settings > User Associations > Single
Sign-on tab.
Filter, search, and sort the Students Registration list
To help you locate a specific student user, you can filter, search, and sort the students list on the Students > Registration
tab. The View field and the row below the column headings contain filter tools, such as drop-down lists and blank text boxes.
The blank text boxes are smart search boxes in which you enter text or characters so that Odysseyware can find matching
data and automatically filter the list.
The students you see depend on your assigned user role. For a reminder, see "User role permissions and student viewing
rights" on page 12.
Action
View all
students
View my
students
Filter list by
login
enabled
and/or
status
Do the following…
l
l
l
By default, the View field shows all students. The "all" students that you see depends on your user
role. For more information, see "User role permissions and student viewing rights" on page 12.
From the View field, to filter the list to see only your students (students in courses assigned to you),
select my students.
Click the down arrow to display the list choices and select an item. The Registration list is filtered to
your selection.
Odysseyware® v2.25 Administrator User Guide
69
Edit student user profiles
Action
Search by
student id,
campus id,
first or last
name, or
username
Sort list
Reset
(remove)
column
filters
Do the following…
l
l
l
Start typing in any smart search box and once you have entered at least three characters, the list is
filtered to match the entered characters.
Click to the right of a column heading name to display an ascending/descending control. Sort the
column.
Click the Reset filters symbol located in the lower left of the page. The filters are removed from the
list and the default list displays.
Page through the list
As the list grows, use the item number and paging controls located at the bottom of the page to view all items.
l
From the list, select the number of items you want displayed on the page.
l
Use the paging controls to move forward or backward through the pages or enter the page number.
Edit student user profiles
You can edit an individual student's user profile to enable or disable their login, change username or user status, add or
remove permissions, personalize grading and pacing and weights, change passwords, or update information.
70
Odysseyware® v2.25 Administrator User Guide
Change student user status
1. On the main nav bar, click Students.
2. Filter, search, or sort the student registration list to locate the user. See "Filter, search, and sort the Students
Registration list" on page 69.
3. Click Edit.
The Edit Student page appears. For more information about the identification and login fields, user permissions, and
enrollment settings you can change, see "Student profile user fields, enrollment settings, and permissions" on page
55.
4. Make changes as needed to:
l
Disable or enable their login. See "Disable and enable student user logins" on the next page.
l
Change their user status. See "Change student user status" below.
l
Change their first name, last name, or username* by entering new information in the fields.
Change their password* by clicking the Change link. In the New Password field, enter the password and enter it
again to confirm.
l
*Note
For schools with enabled Single Sign-On (SSO) functionality, the Username field cannot be edited because it
contains a formatted version of the student's SSO ID which is automatically generated by the system. Additionally,
the Change link and several Password-related fields are hidden in the student profile because those schools with
enabled SSO do not use Odysseyware passwords.
Enable or disable permissions and enrollment settings.
l
5. When finished, click Save.
Change student user status
Typically, most student users are in Active status. If desired, you can change their status to On Hold or Archived. Because
you cannot delete a student's profile in Odysseyware, you can change the status to Archived so that the user can no longer
log in. You may want to place a student's profile in On Hold status if they cannot start their assigned courses. When the
student is ready to start, you can change their status back to Active. Or, as another example, the user's account profile is
currently in Archived status, and the grace period has not expired, you can change their status to Active or On Hold.
For an explanation of what happens to the student and their assigned enrollments in each status, see "Users and
enrollments status types" on page 17.
Notes
l
l
If you place a student in On Hold or Archived status, all of their enrollments (courses) are automatically
changed to On Hold or Archived status.
Archived students are automatically removed from any student groups in which they are a member. On Hold
students can remain in groups. See "View and Manage Student Groups" on page 75.
You can select one or more students to change their user status.
1. On the main nav bar, click Students. By default, the Registration tab is active.
2. To easily locate the student or students, filter, search, or sort the student registration list. See "Filter, search, and sort
the Students Registration list" on page 69.
For example, you want to change several students' status from On Hold to Active. You would filter the Status column
to only show On Hold students in the list.
3. Select the check box in the far left column to highlight the student for selection. Or, if you want to select all the
students, select the check box in the column heading as shown in this example.
Odysseyware® v2.25 Administrator User Guide
71
Disable and enable student user logins
4. From the Actions list, select a status. Click Apply.
5. At the confirmation message, click OK.
6. If you used any filters, the students you selected may be removed from the list or the list may now appear empty. To
remove the filters and reset the list, click the Reset filters (
tab.
Tip
) symbol located in the lower left of the Registration
You can also change an individual student's user status by editing their student profile. See "Edit student user
profiles" on page 70.
Disable and enable student user logins
You can easily disable and enable the login of any student, or multiple students, on the Registration tab. For example, you
want to temporarily turn off a student's access to Odysseyware without changing their user status to On Hold.
1. On the main nav bar, click Students. By default, the Registration tab is active.
2. To easily locate the student or students in the list, filter, search, or sort the registration list. See "Filter, search, and sort
the Students Registration list" on page 69.
3. Select the check box in the far left column to highlight the student for selection. Or, if you want to select all the
students in the list, select the check box in the column heading next to the Online column.
4. To disable the user(s) login, click Disable Login or to enable the login, click Enable Login.
Tip
You can also disable and enable a user's login by editing their student profile. See "Edit student user profiles" on
page 70.
Log off online users
You can log off online users. You may want to do this if you need to edit their user profile to add or remove permissions or
change their user status. You might want to send them a message first if you plan to log them off.
1. On the main nav bar, click Students, or to log off a teacher or admin, click Teacher/Admin.
2. To easily locate the user in the list, in the First Name or Last Name filter text box, begin typing the first few letters of
the user's first or last name. The list displays the users that match the text you entered.
3. In the Online column, if the user is online, the user symbol appears active as shown in this example.
72
Odysseyware® v2.25 Administrator User Guide
View and add course enrollments for students
4. Click the active symbol to log off the user.
View and add course enrollments for students
You can use the Course Enrollment or Gradebook shortcut link (under the Go To control) to view the current enrollments
for a student and add new course enrollments. These shortcut links open the Course Enrollment or Gradebook tab, prefills
the student's name in the Student search field at the top of the tab, and displays all courses the student is currently enrolled
in. If the student is not enrolled in any courses, you can easily add enrollments.
1. On the main nav bar, click Students. By default, the Registration tab is active.
2. Filter, search, or sort the student registration list to locate the user. See "Filter, search, and sort the Students
Registration list" on page 69.
3. Under Controls, click Go To, and then click Course Enrollment or Gradebook.
Depending on the shortcut link selected, the Course Enrollment tab or Gradebook tab opens showing the student's
courses. You can:
l
l
l
View the individual courses for the student. To do this, change the filter to View by course, and click Search.
View the student's progress in assigned courses (Gradebook tab only). See "View students' progress in assigned
courses" on page 157.
Add course enrollments by clicking Add Enrollment. See "Enroll students in courses" on page 108.
Odysseyware® v2.25 Administrator User Guide
73
THIS PAGE INTENTIONALLY LEFT BLANK
View and Manage Student Groups
Student groups are:
l
l
l
l
A useful way to organize students together for batch purposes, such as enrolling a group of students in a summer
school course or sending messages to a group of students. You can even run a group progress report to see details
of how the group is doing in selected courses.
Searchable in the Gradebook's Grading tab.
A method of identifying students, for example, those students that may have a common goal, such as graduating in
Summer 2016, or those students that attend the same campus.
Transferable to another owner, for example, a teacher owning several groups must take a leave of absence from the
school. The teacher or admin user can transfer the groups to a new teacher.
Student groups ARE NOT:
l
A way of making changes to enrollment settings for multiple enrollments.
There are no limits to the amount of groups that can be created for a school, the amount of students that can be within a
group, or the number of groups a student can be a part of.
As the admin, you can edit, delete, transfer ownership of, and view membership of groups created by yourself and any other
user.
l
On the main nav bar, click Students. Then, click the Groups tab.
The Groups tab contains a list of student groups, showing the group name, description, group owner and number of
students in each group. You can:
l
Click the + New Group button (example A) to add a new group. See "Create student groups" on the next page.
l
Tools in the Actions column let you:
Odysseyware® v2.25 Administrator User Guide
75
Create student groups
l
l
l
l
Edit groups (example B) to change the group name or description or add or remove students from the group. See
"Edit student groups" on page 79.
Delete groups (example C). See "Delete student groups" on page 81.
View membership of groups (example D). The View groups tool applies to Teachers and Super Teachers only.
Admins can view and edit all groups, even those groups owned by others. See "View membership of student
groups" on page 81.
Under the Actions list (example E), click Change Owner to transfer ownership of one or more groups to another
owner. See "Transfer group ownership" on page 80.
Create student groups
When creating a student group, you enter a name (required) and description. You then search for the students to include in
the group. You can select from Active and On Hold students.
1. On the main nav bar, click Students. By default, the Registration tab is active.
2. Click the Groups tab to open it, and then click the + New Group button.
The New Group page appears. Your name as the group owner appears in the Group Owner field.
3. Under Group Details, in the Name field, (example A) enter a unique group name. The name must contain three (3)
characters, but not more than 31 characters and must be unique for your school. Capitalization does not make the
group name unique.
4. (Optional) Enter a short description (example B) to help you identify the group. The description can contain between
three (3) and 255 characters.
5. To search for and select students to include in the group, do the following:
a. In the Search Students field (example C), enter three characters of a student's first or last name, username,
Student ID or Campus ID to find matching students. Or, to add multiple students to the group, in the Search
Students field, type one letter, then press Backspace to remove the character. The list of all students appears.
b. From the search results list, to select one or more students, click the check box next to the student's first name as
shown in the example. To select all the students, click the check box at the top of the column next to the First
Name column. If the search results are large, use the paging controls at the bottom of the list to view and select
students.
76
Odysseyware® v2.25 Administrator User Guide
Enroll student groups in courses
c. Click the Add to group button, or under Actions, click the Add Student ( ) tool for each student.
The selected students are removed from the search results and now appear in the Students in the group list located
at the bottom of the page (example D in the first graphic).
6. To remove a student from the Students in the group list before creating the group, click the check box to select the
student, and then click the Remove from group button. Or, under Actions, click the Remove Student ( ) tool.
7. When finished, click Save.
Tip Now that your group is created, you can enroll the group in courses, see "Enroll student groups in courses" below,
and send messages to the group, see "Write and send messages" on page 234.
Enroll student groups in courses
You can enroll one or more student group in one or more courses. When enrolling a group, you can easily search for the
group by group name and all members of the group appear in the student list to enroll in selected course(s). You can
remove any member of the group from the enrollment before you save the enrollment.
Odysseyware® v2.25 Administrator User Guide
77
Search and sort the Students Groups list
For steps on how to enroll a student group in one or more courses, see "Enroll students in courses" on page 108.
Tip
After you have enrolled a student group in a course, you can run the Group Overview and Group Progress
reports to see summary information showing course grades and percentage complete by and detailed progress for
the group which includes:
l
Group's average completion percentage
l
Lowest individual completion percentage.
l
Highest individual completion percentage.
l
Group's average course score.
l
Lowest individual course score.
l
Highest individual course score.
For more information, see "Run reports using the Reports tool" on page 260.
Search and sort the Students Groups list
You can filter the groups list by searching for a group name or owner name and sort the list by name, description, owner, or
number of students.
1. On the main nav bar, click Students, by default the Registration tab is active.
2. Click the Groups tab to open it.
78
Odysseyware® v2.25 Administrator User Guide
Edit student groups
Action
Search list by group
name or owner
name
Sort list
Reset (clear) search
filters
Do the following…
l
l
l
In the row immediately below the Name or Owner column heading is a blank text box. Start
typing in the text box and once you have entered at least three characters, the list is filtered to
match the entered characters.
Click to the right of a column heading name to display an ascending/descending control. Sort
the column.
Delete the characters in the text box, and press Enter.
Page through the list
As the list grows, use the item number and paging controls located at the bottom of the page to view all items.
l
From the list, select the number of items you want displayed on the page.
l
Use the paging controls to move forward or backward through the pages.
Edit student groups
As an admin, you can edit student groups that you own and those owned by others. For example, you need to add or
remove members or change the name or description. To transfer ownership of the group to another teacher, see "Transfer
group ownership" on the next page.
1. On the main nav bar, click Students. By default, the Registration tab is active.
2. Click the Groups tab to open it.
3. (Optional) Search and sort the student groups list to find the group you want to edit. See "Search and sort the
Students Groups list" on the previous page.
4. Under Actions, click the Edit ( ) tool to open the group page.
5. To change the name or description, in the fields, make changes.
6. To add one or more students to the group, do the following:
a. In the Search Students field, begin typing the first few letters of the student's last or first name, or the ID
characters of the Student ID or Campus ID to find matching students. Or, to add multiple students to the group, in
the Search Students field, type one letter, then press Backspace to remove the character. The list of all students
appears.
b. From the search results list, to select one or more students, click the check box next to the student's first name. To
select all the students, click the check box at the top of the column next to the First Name column. If the search
Odysseyware® v2.25 Administrator User Guide
79
Transfer group ownership
results are large, use the paging controls at the bottom of the list to view and select students.
c. Click Add to group or in the Actions column, click the Add Student (
) tool for each student.
7. To remove one or more students from the group, from the Students in the group list, select the check box for each
student to remove and click the Remove from group button. Or, under Actions, click the Remove Student (
tool.
)
8. When finished, click Save.
Transfer group ownership
As an admin, you can transfer ownership of any student group to another admin or teacher. Once ownership is transferred,
the previous owner can only view the group. The new owner has edit and delete permissions for the group.
1. On the main nav bar, click Students. By default, the Registration tab is active.
2. Click the Groups tab to open it.
3. (Optional)Search and sort the student groups list to find the group. See "Search and sort the Students Groups list" on
page 78.
4. To select the group(s), click the check box.
5. From the Actions list, select Change Owner, and then click Apply.
6. In the Change Group Owner page, in the New Owner field, start typing characters for the new owner, and then select
the user from the list. If you make a mistake, just delete the owner, and search for a different user.
80
Odysseyware® v2.25 Administrator User Guide
View membership of student groups
7. When finished, click Save.
View membership of student groups
As an Admin, you can view membership all student groups, including those created by others.
1. On the main nav bar, click Students. By default, the Registration tab is active.
2. Click the Groups tab to open it.
3. Under Actions, click the Edit (
) tool.
The group page appears. You see the group name, owner, description, and the students in the group.
4. To close the group page, click Cancel or click the Close [X].
Delete student groups
As an admin, you can delete any student group - those created by you and by others. Deleting a group just removes the
group name from Odysseyware; the students who are members of the group are not affected.
1. On the main nav bar, click Students. By default, the Registration tab is active.
2. Click the Groups tab to open it.
3. (Optional) In the blank text box below the Owner column heading, start entering the first few characters of the group
owner's last name to filter the groups list to only show groups by owner name. See "Search and sort the Students
Groups list" on page 78.
4. Select the first column check box to highlight the group, and then under Actions, click the Delete ( ) tool.
5. At the confirmation message, click OK.
Odysseyware® v2.25 Administrator User Guide
81
THIS PAGE INTENTIONALLY LEFT BLANK
Manage Teacher and Admin Users
As an Odysseyware Administrator, you can add teachers and other admin users that need to access Odysseyware for your
school. When adding teachers, you assign them one of the teacher roles, Super Teacher or Teacher. The user role you
select for a teacher determines the students the teacher can see. (See "User role permissions and student viewing rights" on
page 12.)
To help you manage teachers and other admin users, you can enable or disable permissions on their individual user profile.
Permissions grant access to features and functionality in Odysseyware. If an teacher or admin user needs to leave the
school, you can change their Odysseyware user status, disable their login, and reassign students enrolled in their courses
to other teachers.
The Teacher/Admin tab contains a list of all the Odysseyware teacher and admin users for your school. By default, all Active
users appear in the list. You might be the only user listed if other teachers and admins are not set up.
l
On the main nav bar, click Teacher/Admin to access the Teacher/Admin tab.
On the Teacher/Admin tab, you can:
l
l
l
l
l
Click the Create Teacher/Admin button (example A) to add a teacher or admin user for your school. See "Add
teacher or admin users" on the next page.
Filter, search, and sort the list (example B) to find a specific teacher or admin user, see a list of teachers by campus id,
or see a list of users placed in Archived status. See "Filter, search, and sort the Teacher/Admin list" on page 92.
Use the selection check box (example C) to perform the same action on multiple teachers at same time. For example,
you can select multiple users to disable or enable their logins.
Use the Online column (example D) to see whether or not a user is currently online in Odysseyware. A user symbol
appears and if the symbol is highlighted or appears active, the user is online. If the symbol appears gray or not active,
the user is not currently online. You can log off an online user. See "Log off online users" on page 72.
Under Controls (example E), use the links to:
l
Click the Edit link to change a user's status or make changes to an existing user's profile. See "Edit teacher or
admin user profiles" on page 94.
Odysseyware® v2.25 Administrator User Guide
83
Add teacher or admin users
l
Click the Enrollments link to quickly access all enrollments assigned to the teacher or admin. See "Access
enrollments for teachers" on page 95.
Add teacher or admin users
As the Odysseyware Admin, you can add a teacher or admin user to Odysseyware for your school. When you add a teacher
or admin user, you are creating a user profile that includes their user role and any applicable permissions.
1. On the main nav bar, click Teacher/Admin.
2. On the Teacher/Admin tab, click the Create Teacher/Admin button.
The Create Teacher/Admin page appears. You use this page to create the user's profile.
3. For the user profile, complete the required user identification and status fields, select a Teacher or Admin user role,
and enable or disable permissions. See "Teacher and Admin user profile fields and permissions" below.
Notes
l
l
l
l
The user role (Super Teacher or Teacher) selected for a teacher determines the students the teacher
can see and access in Odysseyware. See "User role permissions and student viewing rights" on page
12.
If you enter a campus ID for a Super Teacher, you can also restrict the user to only seeing and
accessing students with the same campus ID.
For schools with enabled Single Sign-On (SSO) functionality, add the teacher's or admin's SSO ID to the
Associations setting in the SSO field.
Permissions on the Create Teacher/Admin page change based on the Teacher / Admin role you select
for the user.
4. When finished, click Save.
The new user appears in the list on the Teacher/Admin tab.
Teacher and Admin user profile fields and permissions
Odysseyware Teacher and Admin user profiles have user status and identification fields and permission settings.
What you should know about the user profile fields and permissions:
l
l
For schools with enabled Single Sign-On (SSO) functionality, several teacher/admin identification fields are not
required or are hidden because the teacher or admin will be using their organization's Identity Provider (IDP)
credentials (username and password) to log in to Odysseyware. For schools without enabled SSO functionality, the
required fields and password-related fields remain required and visible.
Several teacher (and admin) permissions are shared with school permissions which means that if a change occurs to
the school permission, then the shared individual teacher (or admin) permission is also changed. Permissions that
are dependent (shared) with school permissions are noted in the following sections.
User status and identification fields
Two examples are shown here for the user status and identification fields for teacher/admin profiles. These two examples
represent the changes that occur depending on whether or not the school has enabled Single Sign-On (SSO) functionality
with Odysseyware:
l
84
For schools without enabled SSO functionality, example A below shows the top section of the Create
Teacher/Admin page that relates to user status and personal identification in Odysseyware.
Odysseyware® v2.25 Administrator User Guide
Teacher and Admin user profile fields and permissions
l
For schools with enabled SSO functionality, example A with SSO enabled for school shows the top section of the
Create Teacher/Admin page. Notice that the Username field is not required for entry, and Password-related fields
(as shown in example A above) are hidden.
Odysseyware® v2.25 Administrator User Guide
85
Teacher and Admin user profile fields and permissions
This table explains the user status and identification fields shown in both examples for teachers and admins.
Field
Description
Login Enabled
Default is Enabled. If enabled (checked), the user can log in to Odysseyware. If disabled
(cleared), the user cannot log in to Odysseyware.
User Status
Default is Active. From the list, select to place the user in On Hold or Archived status. See
"Change teacher or admin user status" on page 94.
First Name
Required field. Enter (or edit) the user's first name.
Note: For schools with enabled Single Sign-On (SSO), upon each login, Odysseyware checks
the Identity Provider (IDP) for changes to specific fields. if changes have occurred, the
information in the First Name, Last Name, and Username fields are overwritten by the IDP
information. However, if an IDP field has been left blank, it will not overwrite the field in
Odysseyware.
Last Name
Required field. Enter (or edit) the user's last name.
Note: For schools with enabled Single Sign-On (SSO), upon each login, Odysseyware checks
the Identity Provider (IDP) for changes to specific fields. if changes have occurred, the
information in the First Name, Last Name, and Username fields are overwritten by the IDP
information. However, if an IDP field has been left blank, it will not overwrite the field in
Odysseyware.
86
Odysseyware® v2.25 Administrator User Guide
Teacher and Admin user profile fields and permissions
Field
Username*
Description
Required field for schools without enabled SSO functionality.
Enter a user name for logging in to Odysseyware. User names must be unique and contain at
least three (3) characters and no more than 20 characters. Allowed characters are: 0-9 a-z A-Z_
(underscore) - (hyphen) . (period).
Note: For schools with enabled Single Sign-On (SSO) functionality, this field contains a systemformatted version of the user's SSO ID and it cannot be edited. Upon each login, Odysseyware
checks the Identity Provider (IDP) for changes to specific fields. if changes have occurred, the
information in the First Name, Last Name, and Username fields are overwritten by the IDP
information. However, if an IDP field has been left blank, it will not overwrite the field in
Odysseyware.
Password
Required field for schools without enabled SSO functionality.
l
l
Repeat Password
When creating a teacher or admin profile, enter a password for logging in to Odysseyware. It
must be a minimum of six (6) characters. Allowed characters are: 0-9 a-z A-Z ` ~ ! @ # $ % ^ &
* ( ) - _ = + [ { ] } \ | ; : ' " , < . > / ? space (entered with space bar).
When editing a teacher or admin profile, the field contains a Change link. Click Change to
change the password. Then, in the New Password field, enter the password.
Required field for schools without enabled SSO functionality.
Enter the same password again to verify it.
Force Password
Change
This field appears when editing a teacher or admin's profile for schools without enabled
SSO functionality.
Default is Disabled. If enabled (checked), with the next log in to Odysseyware, the user is
prompted to change their password. They can set their own password.
Teacher/Admin
Select an Odysseyware user role: Admin, Teacher, or Super Teacher. Depending on the role
selected, the user permissions will change. See "User role permissions and student viewing
rights" on page 12.
Teacher ID
Enter text, numbers, or special characters that can be used for identifying the user. This field is
useful for filtering, sorting, and searching in many Odysseyware lists and reports.
Campus ID
Enter text, numbers or special characters that can be used for identifying the user's
campus/location. This field is useful for filtering, sorting, and searching in many Odysseyware
lists and reports.
Note: For teachers with the Super Teacher role, if this field is left blank, the "Restrict to Campus"
permission is disabled. If this field has a value, the "Restrict to Campus" permission can be
enabled. See Restrict to Campus.
Restrict to Campus
Available to Super Teacher role only. This permission may be disabled if no value is present in
the Campus ID field. If disabled, the Super Teacher can access ALL students. See Campus ID.
l
l
If disabled (default), the Super Teacher can access ALL students.
If enabled (checked), restrictions are enforced for the Super Teacher in Odysseyware.
See "Super Teacher restrictions enforced by Campus ID" on page 14.
Odysseyware® v2.25 Administrator User Guide
87
Teacher and Admin user profile fields and permissions
Field
Associations
Description
Indicates the number of associations for the student. Associations are connections to outside
sources that are used in Odysseyware to help manage data flow between Odysseyware and the
outside source, such as a Student Information System (SIS). Associations are managed by the
Odysseyware Admin on the School Settings > User Associations tab.
l
l
When creating a teacher or admin profile, the number is 0. For schools with enabled SSO
functionality, in the SSO field, you can enter the user's IDP Username, for example,
[email protected]
When editing a profile, the number is 0 if the user has not been associated to any outside
sources. If the user has associations, the field changes to display the number of associations.
To see the Associations details, click the Info ( ) symbol. For example, if the teacher has an
identifier value used by the Student Information System (SIS), the SIS ID value appears here.
Click the Info symbol again to hide the Associations details.
Teacher and Super Teacher permissions
The next set of fields are the Teacher and Super Teacher user permissions. Two examples are provided to show the
differences when schools have enabled SSO functionality.
l
88
For schools without enabled SSO functionality, example B shows these user permissions.
Odysseyware® v2.25 Administrator User Guide
Teacher and Admin user profile fields and permissions
l
For schools with enabled SSO functionality, example B with SSO enabled for school shows the user permissions.
Notice that the Change Password permission is hidden. This is because with SSO, schools do not use Odysseyware
passwords.
Odysseyware® v2.25 Administrator User Guide
89
Teacher and Admin user profile fields and permissions
This table explains the Teacher and Super Teacher permissions shown in both examples above and indicates whether or
not the teacher permission is dependant on the shared school permission.
Field
School permission
dependency
Description
Student
Maintenance
No
If enabled (checked), allows the Teacher or Super Teacher to edit
student accounts. If disabled, the Teacher or Super Teacher can only
view students in the Registration list.
Add Students
No
If enabled (checked), allows the Teacher or Super Teacher to add
student accounts to Odysseyware. If disabled, the Teacher or Super
Teacher does not see the Create student and Import students tools.
Add Parent
No
If enabled (checked), allows the Teacher or Super Teacher to create
parent profiles for students. If disabled, the Teacher or Super Teacher
does not see the Parents tool on the main nav bar.
Assign Courses
No
If enabled (checked), allows the Teacher or Super Teacher to enroll
students in new courses. If disabled, the Teacher or Super Teacher
does not have access to the Add Enrollments or Edit enrollments tool.
90
Odysseyware® v2.25 Administrator User Guide
Teacher and Admin user profile fields and permissions
Field
School permission
dependency
Description
Create/Edit
Courses
No
If enabled (checked), allows the Teacher or Super Teacher to create
and modify custom courses and create and modify custom
assignments.
Change Password
Yes
This field only appears for schools without enabled Single Sign-On
(SSO) functionality.
If enabled (checked), makes the My Preferences link visible which
allows the user to change his/her Odysseyware password.
Manage Student
Groups
No
If enabled (checked), allows the Teacher or Super Teacher to add,
edit, and delete student groups.
Change Grading,
Pacing, and
Assessments
Yes
If enabled (checked), allows the Teacher or Super Teacher to personalize grading and pacing and weightings for student profiles and
personalize grading, pacing, weightings, and monitored assessment
settings for enrollments. See "Personalize Grading, Pacing, Assessments (GPA) and Weights settings" on page 121.
Skip Questions
Yes
If enabled (checked), allows the Teacher or Super Teacher to skip or
unskip individual questions in assignments.
Admin permissions
Because Admins have built-in permissions that allow them to perform all management tasks in Odysseyware, several
additional permissions apply if you plan to have the Admin assigned to courses.
Two examples are provided to show the differences when schools have enabled SSO functionality.
l
l
For schools without enabled SSO functionality, example C shows the Admin user permissions shown when editing
an Admin user.
For schools with enabled SSO functionality, example C with SSO enabled for school shows the Admin user
permissions. Notice that the Change Password permission is hidden. This is because with SSO, schools do not use
Odysseyware® v2.25 Administrator User Guide
91
Filter, search, and sort the Teacher/Admin list
Odysseyware passwords.
This table explains the fields shown in both example above. Permissions that are shared with school permissions and have
the dependency are noted in the table.
Field
OASIS API Key
School permission
dependency
Yes
Description
This field only appears on the Edit Teacher/Admin page for an
Admin user and applies to a school with enabled OASIS API school
permissions. See "School permissions" on page 36.
l
l
l
Change Password
Yes
To create an OASIS API key, click Create Key. An API access key
appears in the text box.
To regenerate the key, click Regenerate Key.
To delete the API key for the user, click Delete Key.
This field only appears for schools without enabled Single Sign-On
(SSO) functionality.
If enabled (checked), makes the My Preferences link visible which
allows the user to change his/her Odysseyware password.
Change Grading,
Pacing, and
Assessments
Yes
If enabled (checked), allows the Admin to personalize grading and
pacing and weightings for student profiles and personalize grading,
pacing, weightings, and monitored assessment settings for enrollments.
See "Personalize Grading, Pacing, Assessments (GPA) and Weights
settings" on page 121.
Skip Questions
Yes
If enabled (checked), allows the Admin to skip or unskip individual
questions in assignments.
Filter, search, and sort the Teacher/Admin list
To help you locate a specific teacher or admin user, you can filter, search, and sort the list on the Teacher/Admin tab. The
row below the column headings contain filter tools, such as drop-down lists and blank text boxes. The blank text boxes are
smart search boxes in which you enter text or characters so that Odysseyware can find matching data and automatically
filter the list.
92
Odysseyware® v2.25 Administrator User Guide
Filter, search, and sort the Teacher/Admin list
As an example, you want to change the status of a teacher that has been placed On Hold. You would use the Status filter to
only show On Hold teachers or admin users.
Action
Filter or
search list
Sort list
Reset
(remove)
column
filters
Do the following…
l
l
l
Depending on the column heading, select an item from a list, or start typing characters in any smart
search box and once you have entered at least three characters, the list is filtered to match the entered
characters.
Click to the right of a column heading name to display an ascending/descending control. Sort the
column.
Click the Reset filters symbol located in the lower left of the page. The filters are removed from the list
and the default list displays.
Page through the list
As the list grows, use the item number and paging controls located at the bottom of the page to view all items.
l
From the list, select the number of items you want displayed on the page.
l
Use the paging controls to move forward or backward through the pages or enter the page number.
Odysseyware® v2.25 Administrator User Guide
93
Edit teacher or admin user profiles
Edit teacher or admin user profiles
You can edit an individual teacher or admin user's profile to disable or enable their login, change their username or user
status, add or remove permissions, change passwords, or update information.
1. On the main nav bar, click Teacher/Admin.
2. To easily locate the teacher or admin user, filter, search, or sort the Teacher/Admin list. See "Filter, search, and sort
the Teacher/Admin list" on page 92.
3. Under Controls, click Edit.
The Edit Teacher/Admin page appears. For more information about the fields and settings that can be changed, see
"Teacher and Admin user profile fields and permissions" on page 84.
4. Make changes as needed to:
l
Disable or enable their login. See "Disable and enable teacher or admin user logins" on the facing page.
l
Change their user status. See "Change teacher or admin user status" below.
l
Enable or disable permissions.
l
Change their first name, last name, or username* by entering new information in the fields.
l
*Note
Change their password* by clicking the Change link. In the New Password field, enter the password and enter it
again to confirm.
For schools with enabled Single Sign-On (SSO) functionality, the Username field cannot be edited because it
contains a formatted version of the user's SSO ID which is automatically generated by the system. Additionally,
the Change link and several Password-related fields are hidden in the Edit Teacher/Admin page because those
schools with enabled SSO do not use Odysseyware passwords.
5. When finished, click Save.
Change teacher or admin user status
Typically, most teacher or admin users are in Active status. If desired, you can change their status to On Hold or Archived.
Or, if a user is currently in On Hold status, you can change their status to Active or Archive. Or, as another example, a
teacher's user account is currently in Archived status, and the grace period has not expired, you can change their status to
Active or On Hold.
For an explanation of what happens to the user and their assigned enrollments in each status, see "Users and enrollments
status types" on page 17.
Note
If you place a teacher or admin user in On Hold or Archived status and the user has assigned active enrollments,
you must reassign those enrollments to another teacher or admin user.
1. On the main nav bar, click Teacher/Admin.
2. (Optional) Filter, search, or sort the teacher/admin list to locate the user. See "Filter, search, and sort the
Teacher/Admin list" on page 92.
3. Under Controls, click Edit.
94
Odysseyware® v2.25 Administrator User Guide
Disable and enable teacher or admin user logins
The Edit Teacher/Admin page appears.
4. From the User Status list, select a status.
5. If placing a user in On Hold or Archived status and that user has students with active enrollments, a message and
reassign box appears. In the Reassign to another teacher field, begin typing the first few letters of the teacher's
name to find a match. From the match results, select the teacher or admin for the enrollments.
6. Click Save.
Disable and enable teacher or admin user logins
You can easily disable and enable the login of any teacher, admin user, or multiple users.
1. On the main nav bar, click Teacher/Admin.
2. To easily locate the teacher or admin user, filter, search, or sort the Teacher/Admin list. See "Filter, search, and sort
the Teacher/Admin list" on page 92.
3. Select the check box in the far left column to highlight the user for selection. Or, to select all the users in the list, select
the check box in the column heading next to the Online column.
4. To disable their login, click the Disable Login button. Or, to enable their login, click the Enable Login button.
Tip
You can also disable and enable a user's login by editing their teacher or admin profile. See "Edit teacher or admin
user profiles" on the previous page.
Access enrollments for teachers
Use the Enrollments link (under Controls) on the Teacher/Admin tab to quickly access all enrolled courses for the selected
user. For example, you need to reschedule a teacher's enrollment or change the teacher of record for an enrollment.
1. On the main nav bar, click Teacher/Admin.
2. To easily locate the teacher or admin user, filter, search, or sort the list. See "Filter, search, and sort the
Teacher/Admin list" on page 92.
3. Under Controls, click Enrollments.
The Course Enrollments tab opens showing all student enrollments assigned to the selected user. The user's name
prefills in the Teacher search field at the top of the tab.
l
To view the courses and each enrolled student, change the filter option to View by course and click Search.
l
To add an enrollment, click Add Enrollment. For more information, see "Enroll students in courses" on page 108.
Odysseyware® v2.25 Administrator User Guide
95
THIS PAGE INTENTIONALLY LEFT BLANK
Manage Access for Parents and Guardians
As an Admin, you can allow parents, guardians or other adults, access to see a read-only version of Odysseyware, also
known as the Parent Portal. This read-only version of Odysseyware (see example A below) lets the parent see their
associated students' courses, assignments, school calendar, and also print student progress reports.
To manage access to the Parent Portal for parents and guardians:
l
On the main nav bar, click Parents to access the Parents and Create Parent Profile tabs.
Odysseyware® v2.25 Administrator User Guide
97
Add parent profiles
The Parents tab contains a list of active users with access to the Parent Portal. This list has columns very similar to the
students list on the Registration tab. From this tab, you can:
l
l
l
l
Edit parent profiles to enable/disable parent logins, associate or remove students from parent profiles, or make other
changes to the profile. See "Edit parent profiles" on page 101.
The Reset Password link under Controls allows you to send a reset password email to the parent that requires a
new password to access the Parent Portal. See "Reset parent passwords" on page 102.
The Send Confirmation link provides a way to send a confirmation email to the parent that has not yet confirmed their
students in the Parent Portal. See "Send parent confirmation emails" on page 102.
Filter, search, and sort the list in the same way as with the student list. See "Filter, search, and sort the Parents list" on
page 100.
The Create Parent Profile tab provides the form to add parent profiles to Odysseyware. See "Add parent profiles" below.
Add parent profiles
You use the Create Parent Profile tab to set up a profile for a parent, guardian, or other adult that requires access to see a
student's course and assignments progress. Before you add a parent profile, you need to:
l
l
Add the student profile(s) to Odysseyware so that you can associate the student(s) with the parent or guardian. You
cannot save the parent profile unless you have at least one student associated with it. If you have not added the
student(s) to Odysseyware, see "Add (register) students" on page 54.
Get the parent's valid email address. Their email address becomes their Odysseyware username.
1. On the main nav bar, click Parents.
2. Click the Create Parent Profile tab.
By default, Login Enabled check box is selected and User Status is set to Active, but you can clear the Login
Enabled and/or change the status.
98
Odysseyware® v2.25 Administrator User Guide
Add parent profiles
a. Enter the First Name of the parent or guardian.
b. Enter the Last Name of the parent or guardian.
c. In the Login ID field, enter a valid email address of the parent or guardian. This email address is their
Odysseyware user name.
Important If you need to change the email address, you must disable the user's login, change their user status to
Archived, and create a new parent profile with the new email address.
d. In the Add Student field, start typing the name of the student associated with the parent or guardian. As you
begin typing, a filtered list appears. Select the name of the student to associate with this parent or guardian.
e. Click Add.
f. Repeat steps d and e to associate additional students.
g. Click Save.
3. Verify the information you added and click Send Confirmation.
4. At the confirmation box, click OK.
The parent/guardian receives an email message with the subject line: Odysseyware Parent account access. The
email contains a link to the Odysseyware Parent Portal site. This link only remains active for 36 hours. If parents do
not open, read and create their password you will need to resend.
The parent/guardian creates a password and then logs in using their username (email address) and the new
password. Once the parent/guardian has logged into the Parent Portal and confirmed the students (see example
below), the Send Confirmation control link is removed from the Controls column and their status in the Confirmed
column of the list changes to Confirmed.
Odysseyware® v2.25 Administrator User Guide
99
Filter, search, and sort the Parents list
Tip If you see the parent has not confirmed their student(s) after the 36 hours have passed, you can send a reminder confirmation email. See "Send parent confirmation emails" on page 102.
Filter, search, and sort the Parents list
To help you locate a specific parent, you can filter, search, and sort the list on the Parents tab. The row below the column
headings contain filter tools, such as drop-down lists and blank text boxes. The blank text boxes are smart search boxes in
which you enter text or characters so that Odysseyware can find matching data and automatically filter the list.
As an example, you want to change the status of a parent that has been placed On Hold. You would use the Status filter to
only show On Hold parents.
Action
Filter or
search the
list
100
Do the following…
l
Depending on the column heading, select an item from a list, or start typing characters in any
smart search box and once you have entered at least three characters, the list is filtered to match
the entered characters.
Odysseyware® v2.25 Administrator User Guide
Edit parent profiles
Action
Sort list
Reset
(remove)
column
filters
Do the following…
l
l
Click to the right of a column heading name to display an ascending/descending control. Sort
the column.
Click the Reset filters symbol located in the lower left of the page. The filters are removed from
the list and the default list displays.
Page through the list
As the list grows, use the item number and paging controls located at the bottom of the page to view all items.
l
From the list, select the number of items you want displayed on the page.
l
Use the paging controls to move forward or backward through the pages.
Edit parent profiles
You can edit an existing parent profile to change their name, disable/enable their login, change their user status, or add or
remove associated students. You cannot change their login ID.
1. On the main nav bar, click Parents.
2. (Optional) Filter, search, or sort the list to locate the user. See "Filter, search, and sort the Parents list" on the previous
page.
3. Under Controls, click Edit.
The Edit Parent Profile page appears.
Odysseyware® v2.25 Administrator User Guide
101
Reset parent passwords
4. Make changes as needed. For example, to associate another student, in the Add Student field, begin typing the
student's name. Select the student and click Add. Or, to remove a student, in the Students list, click Remove.
5. When finished, click Save.
Reset parent passwords
Use the Reset Password link (in the Controls column) to send an email to the parent/guardian so that they can create a new
password.
1. On the main nav bar, click Parents.
2. (Optional) Filter, search, or sort the list to locate the user. See "Filter, search, and sort the Parents list" on page 100.
3. Under Controls, click Reset Password.
The parent is sent an email containing the link to the Parent Portal for your school and instructions on how to create a new
password.
Send parent confirmation emails
You may need to send a reminder email to the parent/guardian that has not confirmed their associated student(s) in the
Odysseyware Parent Portal. The link in the original email only remains active for 36 hours. If parents do not open, read and
create their password, you will need to resend the confirmation email.
1. On the main nav bar, click Parents.
2. In the Parents tab list, filter the Confirmed column to show only Unconfirmed users.
3. Under Controls, click the Send Confirmation link for each unconfirmed user.
102
Odysseyware® v2.25 Administrator User Guide
Send parent confirmation emails
Once the parent/guardian confirms their student(s) using the Odysseyware Parent Portal, the Send Confirmation link is
removed from the Controls column.
Odysseyware® v2.25 Administrator User Guide
103
THIS PAGE INTENTIONALLY LEFT BLANK
Assign and Manage Student Course Enrollments
After students are registered in Odysseyware, you can enroll them in courses. If a student cannot begin the course on the
scheduled due date, you can reschedule the course by selecting a later start date or other eligible term. You can also edit
enrollments to change the teacher of record and place enrollments in On Hold or Archived status. The Course Enrollments
tab provides the tools to search for, add, and manage student course enrollments.
l
To access the Course Enrollments tab, on the main nav bar, click Course Enrollment.
The Course Enrollments tab enables you to:
l
l
l
l
l
l
Search enrollments for courses or students to enroll students or to find students enrolled in specific courses so that
you can manage the enrollments. See "Search enrollments for courses or students" below.
Enroll students in courses. You can enroll one or more students in multiple courses at the same time. See "Enroll
students in courses" on page 108.
Edit and manage student enrollments. For example, you need to change a pass threshold setting or modify an
assignment weighting for a student. See "Edit student enrollments" on page 136.
Change the teacher of record for an enrollment. See "Change teacher of record for enrollments" on page 139.
Reschedule course enrollments. For example, you have a student or teacher that cannot start at the scheduled begin
date. See "Reschedule course enrollments" on page 135.
Change the status of enrollments. For example, you realized an enrollment was created in error for a student. You
can archive the enrollment (void it) and create a new enrollment. See "Change status of enrollments" on page 140.
Tip Many of the tasks you can do from the Course Enrollments tab, you can also do from the Gradebook tab. In addition, the Gradebook tab provides detailed information on a student's progress in assigned courses. See "Use the
Gradebook to View and Manage Student Assignments" on page 143.
Search enrollments for courses or students
If you are accessing the Course Enrollments tab from the Course Enrollment tool, you can search for a student, or course, to
add or manage course enrollments.
Note
If you accessed the Course Enrollments tab from the Go To > Course Enrollment shortcut link, by default, the
student's name prefills in the Student search field and any assigned courses automatically display in the search
results. You can filter the results to just see a specific course for the student.
Odysseyware® v2.25 Administrator User Guide
105
Search enrollments for courses or students
Course Enrollments search filters
You can filter your search, and search results, to find exactly what you want.
Search filter choices include:
l
l
l
l
Drop-down lists (example A) – Click to select a choice from a pre-filled list.
Text boxes (example B) – Enter text and Odysseyware tries to match the text you entered. You select a choice from
the resulting items.
Enrollment options (example C) – Click to select an enrollment option. For the All for Timeframe option, select a
school term.
By default, the search is set to View by student, but you can change it to View by course and search for a course.
If you don't select any filters, and just click Search, the search results return all students in all courses.
Page through your search results
Use the paging controls, located at the top and bottom of the page, to view all items.
l
Click a page number or the paging controls to move forward or backward through the pages.
l
In the Goto Page field, enter a page number, and click Go.
Search by course
You can search for a specific course to see all students enrolled in the course, or narrow the course search to a specific
student.
1. Select View by course.
2. In the Subject field, click and select a subject.
3. In the Course field, click and select the course.
106
Odysseyware® v2.25 Administrator User Guide
Search enrollments for courses or students
4. To narrow your search to a specific student enrolled in the course, in the Student field, begin typing the first few
letters of the student's first or last name. Student names that match the entered letters appear. Select the student.
5. Click Search.
Depending on the search filters applied, the search results display:
l
l
For a course search, you see the course name above the list of all enrolled students, enrollment status for each
student, archive reason, teacher name, course term, and the Edit link as shown in this example.
For a course search for a specific student, you see the course name above the student's name, enrollment
status, archive reason, teacher name, course term, and the Edit link as shown in this example.
Search by student
You can search by student to see all the student's assigned courses or you can narrow the student search to a specific
course.
1. Select View by student.
2. In the Student field, begin typing the first few letters of student's first or last name. Student names that match the
letters appear in a list as shown in this example.
Odysseyware® v2.25 Administrator User Guide
107
Enroll students in courses
3. Select the name, or to clear the letters, click the clear X.
4. To narrow your search to a specific course for the student, in the Subject field, click and select a subject.
5. In the Course field, click and select the course.
6. Click Search.
Depending on the search filters applied, the search results display:
l
l
For a student search, you see the student's name above the list of all their enrolled courses, status for each
enrolled course, archive reason, teacher name, course term, and under Actions, the Edit link as shown in this
example.
For a student search for a specific course, you see the student's name above the subject and course name,
enrollment status, archive reason, teacher name, course term, and the Edit link as shown in this example.
Enroll students in courses
Using the Enroll Students page, you can enroll a single student, a group of students, or multiple students in one or more
courses at the same time.
Consider the following before you begin enrolling multiple students in multiple courses:
l
108
Students in the enrollment with individual, personalized Grading, Pacing, and Weights settings for their student profile
will keep those personalized settings for the enrollment and those students in the enrollment without individual,
personalized Grading, Pacing, and Weights settings will use the default school-level Grading, Pacing, and Weights
settings. If you, as the enrollment creator and logged-in user, have the "Change Grading, Pacing, and Assessments"
permission, you can modify (personalize) the enrollment settings for the entire enrollment. Later, if desired, and you
Odysseyware® v2.25 Administrator User Guide
Enroll students in courses
have the permission, you can modify the course enrollment settings for individual students that you can access. For
more information about how personalized Grading, Pacing, and Weights settings affect enrollments, see "Personalize
Grading, Pacing, Assessments (GPA) and Weights settings" on page 121.
l
You select one teacher of record (TOR) and one term for all courses in the enrollment.
Important
All enrollments are processed asynchronously, or in a two-part process:
l
l
In the first part of the process, the enrollment is submitted to Odysseyware for verification. You, as the
enrollment creator, get a confirmation for the submittal.
In the second part of the process, Odysseyware creates the enrollment and you (as the enrollment
creator) and teacher assigned to the enrollment (if it is not you) receive a message in your Messages
Inbox with the subject of Batch Enrollment Result. The message contains information detailing
successful and failed enrollments. For example, you submitted the same enrollment (course, term, and
teacher) for a student. The enrollment is successfully submitted; however, at the creation part of the
process, you receive a Batch Enrollment Result message with the contents stating that the 1
enrollment failed because the student already has an existing enrollment with the course and term.
Odysseyware provides several ways to enroll students in courses.
1. Do one of the following to open the Enroll Students page:
l
l
l
On the Students > Registration tab, click the Go To button next to the student’s name and select the Course
Enrollment link. This link opens the Course Enrollments page which displays the student’s current course
enrollments. Click the Add Enrollment button.
Click the Course Enrollments tab, search for a student or course, and then in the search results, click the Add
Enrollment button.
Click the Gradebook tab, and then on the Grading tab, click the Add Enrollment button.
The Enroll Students page appears. For more information about the fields, tools, and settings, see "Enroll Students
page fields, tools, and settings" on page 114.
By default, if you accessed Course Enrollments from a student's Course Enrollment link, the student's name appears
in the selected students list. Your name as the logged-in user appears in the Teacher field. If desired, you can clear
the fields to make new selections as explained in the following steps.
2. If the student's name already appears in the list below the Add Student/Group field and you plan to enroll the single
student, skip to step 3. Otherwise, do the following to enroll a student, group of students, or multiple students:
a. Click in the Add Student/Group field.
b. Start entering the first few characters of a student's first name, last name, username, student ID, campus ID, or
student group name. As you are entering the characters, students or groups appear as shown in this example.
Odysseyware® v2.25 Administrator User Guide
109
Enroll students in courses
c. Select the student or student group from the resulting list.
The student's name, or the names of the students in the group, appear in the section below the Add Student/Group
field as shown in this example of a student group. This is the list of students to enroll.
d. Repeat steps 2 a - c to continue adding students to the enrollment.
e. To remove a student from the enrollment list, click Remove ( ).
3. Next, you create a list of courses (or just one course) to enroll the student(s) in:
a. Click in the Add Courses field and start entering the first few letters of a subject or course name.
As you are entering text, matching subjects or courses appear as shown in this example.
110
Odysseyware® v2.25 Administrator User Guide
Enroll students in courses
b. Select the course from the resulting list.
The course appears in the section below the Add Courses field. This is the list of course(s) to enroll the list of
students in.
Tip
Specialized guides are available to help you understand and enroll students in assessment and remediation
courses and skills diagnostic courses. For more information, see "Other Resources" on page 275.
c. To add more courses, repeat steps 3 a - b. As you add more courses to this enrollment, the courses appear in the
order that you selected them as shown in this example.
d. If desired, click a course length tool or toggle the status or CRx mode option for each course. The default settings
for most courses are: Full term course length, Active status, and CRx mode OFF. If a course tool is not available to
be changed, it shows as grayed out as shown in this example.
Odysseyware® v2.25 Administrator User Guide
111
Enroll students in courses
For some courses, the options may be not be changed as explained in "Enroll Students page fields, tools, and
settings" on page 114.
Note
CRx mode cannot be changed (enabled or disabled) once the enrollment starts.
e. To remove a course from the list, click the Remove ( ) tool.
4. In the Teacher field, by default, the name of the logged-in user appears. Keep this or to assign the enrollment to a
different user, do the following:
a. Click the Clear X to remove the name.
b. Start entering the first few letters or characters of a teacher or admin's first name, last name, user name, teacher
ID, or campus ID. As you are entering text, items matching the text appear.
c. Select a teacher or admin from the list.
5. In the Terms field, the default school term appears. Keep the default term or click the list arrow to select a different
term for the enrollment. If you select Custom Term, click the Start Date and End Date calendars to select the start
and end dates for the custom term.
6. (Optional) You can keep the default enrollment grading, pacing, and assessments settings, and other permissions for
the enrollment, or you can change the default settings.To view or change the enrollment settings, click the
View and edit settings tool ( ). To learn what the enrollment settings
mean, see "Enrollment Settings page fields, tools, and settings" on page 117.
l
Tip
Some settings you may not be able to modify. If you do make changes, click Save Settings.
If you plan to do consecutive student enrollments, as a time-saving feature, select the Create Another Enrollment
check box located below the Create Enrollment button at the bottom of the page before you submit the enrollment.
This action keeps your selected students, teacher, term, and courses in the Enroll Students page so that you only
have minimal changes to make after submitting the first enrollment. If you switch to another Odysseyware tab or
page between consecutive enrollments, your settings are not saved.
7. If you are satisfied that the enrollment looks correct, click Create Enrollment.
8. At the enrollment submitted successfully message, click OK.
9. If you had selected the Create Another Enrollment option, the Enroll Students page appears with the information
prefilled from the enrollment you just submitted. You must change the student(s), teacher, course(s) or term to enable
the Create Enrollment button for the next enrollment.
112
Odysseyware® v2.25 Administrator User Guide
Enroll students in courses
a. Repeat the previous steps to make the required changes and submit the new enrollment.
b. Be sure to clear the Create Another Enrollment option if you are finished adding enrollments for your school.
Depending on the Odysseyware enrollment processing queue, you, as the enrollment creator, receive a message in
your Inbox when the enrollment is created as shown in this example. The teacher assigned to the enrollment also
receives the Batch Enrollment Result message.
If any of the enrollments failed, the message contents explain the failure.
Odysseyware® v2.25 Administrator User Guide
113
Enroll Students page fields, tools, and settings
For more information, see "Messages tab" on page 231.
Enroll Students page fields, tools, and settings
The Enroll Students page makes it easy to quickly enroll one or more students in a single course or in multiple courses. This
example shows a group of students that are being enrolled in two courses at the same time all assigned to one teacher for a
selected term.
114
Odysseyware® v2.25 Administrator User Guide
Enroll Students page fields, tools, and settings
The following table explains the items indicated on the example above.
Item
Field
Description
A
View and edit
settings tool and
tooltip
Click the tool (gear) to access the enrollment Settings page where you can view and edit
(with permission) the enrollment's settings. The tool's color changes from blue to gray
based on whether you are enrolling a single student, multiple students, or the settings
have been customized for the enrollment. See "Enrollment Settings page fields, tools,
and settings" on page 117.
B
Add Student/Group
Enter characters for student or group to search for students and groups that you have
access to. Selected students appear in the list.
C
Add Courses
Enter characters for a subject or course to search for courses. Selected courses appear in
the list.
D
Course length, status
and CRx mode
options
See Course length options and status and mode indicators.
Odysseyware® v2.25 Administrator User Guide
115
Enroll Students page fields, tools, and settings
Item
Field
Description
E
Teacher
Teacher of record for the enrollment. By default, the name of the logged-in user creating
the enrollment appears. To change to another teacher, delete the name and start
entering characters for the new teacher.
F
Terms
Term for the enrollment. The default school term appears. To select a different term or use
a custom term, click the list and select a term or create a custom term with Start and End
dates.
G
Create Another
Enrollment
Lets you easily create consecutive enrollments by keeping the student, teacher, courses
and term information you entered and submitted for the first enrollment. Just make
minimal changes to the students, teacher, or other information and submit the next
enrollment.
H
Create Enrollment
Click to create the enrollment.
Course length options and status and mode indicators
After adding a course to an enrollment, several course length options and status and mode indicators appear.
The first three radio button options indicate course length. By default for most courses, the Full term semester is selected.
l
To select only the first semester, click the Sem 1 option.
l
To select only the second semester, click the Sem 2 option.
For some courses, you can click the appropriate option to set the course length. However, not all courses offer these course
length options. If a course is full term only, the Full term option appears as selected but it is disabled and cannot be changed
as shown in this example.
The fourth course option indicates the status (Active or On Hold) for the course. By default, the option indicates that the
course is in Active status (Hold=Off). To place the course in On Hold status, click the symbol to toggle the course to On Hold
(Hold=On). Toggle again to make the course Active.
Symbol
Course status
Active (Default)
On Hold
The final option indicates the CRx mode for the course. Click the symbol to toggle from CRx mode disabled (CRx=Off) to
CRx mode enabled (CRx=On) for the enrollment. If the selected course is not available for CRx mode, the symbol is dimmed
and not available for selection. For more information, see "How CRx mode works" on page 129.
Symbol
CRx mode
CRx mode OFF. (Default) This means you do not want the course in Credit Recovery mode.
CRx mode ON. This means the course is in Credit Recovery mode and enrolled student(s) must achieve the
CRx Pass Threshold to pass a pre-test for each unit of the course. If the student achieves the CRx Pass
Threshold, the other assignments are skipped.
CRx mode not available for the course.
116
Odysseyware® v2.25 Administrator User Guide
Enrollment Settings page fields, tools, and settings
Enrollment Settings page fields, tools, and settings
When creating a new enrollment, you access the enrollment Settings page by clicking the View and edit settings ( ) tool located in the upper right of the Enroll Students page.
Note
When editing an enrollment for a student, you access the enrollment Settings page by clicking the Edit button.
What the View and edit settings tool color indicates about the enrollment settings
The View and edit settings ( ) tool changes color based on the number of
students you are enrolling and whether or not the settings have been customized for the enrollment. Options available on
the Settings page change based on the number of students for the enrollment and whether or not a student has customized,
personalized Grading and Pacing (GP) and Weighting settings for their student profile. The following three cases help to
explain the tool color:
l
Case 1: Enrolling a single student. The Settings tool displays a blue color.
If the student does not have personalized, individual Grading and Pacing (GP) and Weighting enrollment settings,
when you open the Settings page, a message (example below) informs you that the school-level GP, Monitored
Assessments, and Weighting settings apply to any student without personalized settings.
You have the option to personalize (customize) the GP, Weighting, and Monitored Assessments settings for just this
enrollment.
However, if the student has personalized GP and Weighting settings, the message about the student not having
personalized settings no longer displays. The student's individual, personalized GP and Weighting settings appear
for the enrollment and you now see the option Copy School Values (example below) which if you select Yes, will
override the student's personalized settings for just this enrollment.
l
Case 2: Enrolling multiple students. The Settings tool changes to a gray color.
When you open the Enrollment Settings page, you see the default school GP, Monitored Assessments, and
Weighting settings. You also see the message indicating that school-level settings will apply to any students without
personalized settings. Important: Students with personalized settings will keep their personalized settings for the
enrollment UNLESS you make changes to personalize the settings for the enrollment. See Case 3 below.
Odysseyware® v2.25 Administrator User Guide
117
Enrollment Settings page fields, tools, and settings
l
Case 3: Settings have been personalized for the enrollment. The Settings tool now displays the blue color no
matter the number of students in the enrollment.
Fields, tools, and settings
The Settings page has several categories of fields and settings related to Grading, Pacing, Weights, Monitored
Assessments, Student Tools, and Block Term End Progress for the enrollment as shown in the example below. To see the
details of the enrollment settings for each category, pause the pointer on the Information symbol tool as shown in example
A.
118
Odysseyware® v2.25 Administrator User Guide
Enrollment Settings page fields, tools, and settings
This table explains the Settings page fields and settings identified on the example.
Item #
Setting
Description
1
Message box
Only appears when enrolling a single student without personalized
settings and when enrolling multiple students.
2
Copy School Values
Only appears when enrolling a single student with personalized
settings. Select Yes to have the enrollment use the school Grading,
Pacing, & Assessments settings.
3
Grading, Pacing and Flex settings
Pass Threshold
Personalize Grading and Pacing
If Yes, allows teachers and admins with the "Change Grading, Pacing,
and Assessments" permission to modify the grading pass thresholds,
pacing attempts, and Flex settings for the enrollment.
CRx
Enrolled student(s) must achieve the set percentage (pass threshold)
to pass a pre-test for each unit of a course with CRx mode enabled.
CRx mode means "Credit recovery mode." See "How CRx mode
works" on page 129.
Enrolled student (s) must achieve the set percentage to pass a lesson.
Setting the Lesson Pass Threshold to a number greater than zero (0)
enables “Focused Learning”.
What this means: When the student submits a lesson with a score
below the Lesson Pass Threshold, the lesson is automatically
reassigned to the student to do again and the Attempts counter is
increased by one. You can set a maximum number of times the lesson
is reassigned. See Pacing - Attempts Allowed.
Enrolled student(s) must achieve the set percentage to pass a quiz for
the course(s).
Enrolled student(s) must achieve the set percentage to pass a test for
the course(s).
Pacing - Attempts Allowed
Maximum number of opportunities for enrolled student(s) to achieve
the lesson pass threshold for course(s).
Block Progress
If enabled, when enrolled student(s) do not achieve a score at or above
the Lesson Pass Threshold within the Max Lesson Attempts, their
progress is blocked. Students can notify assigned teacher (via internal
messaging) to unblock their progress.
Number of opportunities for enrolled student(s) to achieve quiz pass
threshold for course(s).
Block Progress
If enabled, when enrolled student(s) do not achieve a score at or above
the Quiz Pass Threshold within the Max Quiz Attempts, their progress is
blocked. Students can notify assigned teacher (via internal messaging)
to unblock their progress.
Odysseyware® v2.25 Administrator User Guide
119
Enrollment Settings page fields, tools, and settings
Item #
Setting
Description
Number of opportunities for enrolled student(s) to achieve test pass
threshold for course(s).
Block Progress
If enabled, when enrolled student(s) do not achieve a score at or
above the Test Pass Threshold within the Max Test Attempts, their
progress is blocked. Students can notify assigned teacher (via internal
messaging) to unblock their progress.
Flex
CRx
If enabled, and the course is a Flex Assessments course with CRx
mode enabled, if the student does not achieve the CRx Pass
Threshold on a unit pre-test, they are assigned only the lessons in the
unit associated with the incorrect questions on the pre-test. The
lessons in the unit with correctly answered questions are automatically
skipped. All of the associated questions on the quiz subsequent to the
skipped lesson are also skipped. Questions associated to a skipped
lesson are NOT skipped on the post-test providing you a true pre/posttest comparison.
Skipped
If enabled, teachers and admins can skip an assignment in a course
with Flex Assessments and have the quizzes and tests automatically
adapt to match the material covered. Questions associated to skipped
lessons are disabled (grayed-out) and have a Skipped status. These
questions do not have to be answered by enrolled students and are
not included when calculating student grades. Test questions are NOT
skipped. For enrollments with CRx mode enabled, only quiz questions
can be skipped.
For more information, see "Flex Assessments, Flex CRx and Flex
Skipped" on page 131.
4
Weights
Personalize Weights
If Yes, allows teachers and admins with the "Change Grading, Pacing,
and Assessments" permission to modify the weights for the enrollment.
If the Personalize Weights setting is Yes, enter a value between 0 and
100 for the weight of lesson grades within the unit. Otherwise, the
school-level lesson weight value appears.
If the Personalize Weights setting is Yes, enter a value between 0
and 100 for the weight of project grades within the unit. Otherwise, the
school-level project weight value appears.
If the Personalize Weights setting is Yes, enter a value between 0
and 100 for the weight of quiz grades within the unit. Otherwise, the
school-level quiz weight value appears.
If the Personalize Weights setting is Yes, enter a value between 0
and 100 for the weight of test grades within the unit. Otherwise, the
school-level test weight value appears.
5
120
Monitored Assessments
Odysseyware® v2.25 Administrator User Guide
Personalize Grading, Pacing, Assessments (GPA) and Weights settings
Item #
Setting
Personalize Monitored Assessments
Description
If Yes, allows teachers and admins with the "Change Grading, Pacing,
and Assessments" permission to modify the monitored assessments
settings for the enrollment.
If enabled (checked), prevents enrolled student(s) from entering the
quiz until the teacher unblocks them. This setting allows the teacher to
monitor enrolled student(s)' preparation level for the quiz or to proctor
the quiz.
If enabled (checked), prevents enrolled student(s) from entering the
test until the teacher unblocks them. This setting allows the teacher to
monitor enrolled student(s)' preparation level for the test or to proctor
the test.
6
Student Tools - Writer
Spelling and Grammar
If enabled (checked), Writer works much like a word processor in that
enrolled student(s) right-clicks to see suggestions for incorrectly
spelled words or improved grammar usage.
Scoring
If enabled (checked), enrolled student(s) can use five criteria: Word
Count, Grade Level, Readability, Topic Agreement, and Writing, to get
an overall score for assignments. The Teacher provides the final
grade.
7
Block Term End Progress
If Yes, prevents enrolled student(s) from working on assignments once
the last day of the term is reached. Students can message teacher to
have the end of the term extended.
Personalize Grading, Pacing, Assessments (GPA) and Weights settings
Your school Administrator sets the Grading, Pacing, and Assessments (GPA) settings, including assignment Weighting, for
the school using the School Settings > Grading, Pacing & Assessments tab. Typically, these school settings are set to
follow the district requirements. School settings can be grouped into three categories: Grading & Pacing, Monitored
Assessments, and Weighting. The settings included in each category are:
Odysseyware® v2.25 Administrator User Guide
121
Personalize Grading, Pacing, Assessments (GPA) and Weights settings
Grading & Pacing
Monitored Assessments*
Weighting
CRx Pass Threshold
Quiz
Lesson Weight
Lesson Pass Threshold
Test
Project Weight
Max Lesson Attempts
Quiz Weight
Block Lesson Progress
Test Weight
Quiz Pass Threshold
Max Quiz Attempts
Block Quiz Progress
Test Pass Threshold
Max Test Attempts
Block Test Progress
Flex CRx
Flex Skipped
Note
* A Student profile does not use the Monitored Assessments settings of Quiz and Test. Course enrollment does
have the Monitored Assessments settings of Quiz and Test.
Important: In most cases, the values entered and options selected at the school level on the Grading, Pacing, &
Assessments tab cascade down to individual student Grading and Pacing (G&P) and Weights settings and student
enrollment Grading, Pacing, and Monitored Assessments (GPA) and Weighting settings. This cascade down feature means
any changes to G&P and Weights settings at the school level will automatically make changes to the G&P and Weights
settings for the individual student and any enrollments' GPA and Weights settings for the student. See "Case 1: GPA and
Weighting settings with NO student or enrollment personalization" on page 124.
The exception to this rule occurs when personalization of G&P and Weights happens at the student level or enrollment level.
Personalize student G&P and Weights
At the student level, personalization is available to teachers and admins with the "Change Grading, Pacing, and
Assessments" permission enabled for their profile. The teacher or admin can select the Personalize Grading and Pacing
and/or Personalize Weights check box on the student's profile and make changes to the default school settings that appear.
Now, with personalized settings at the student level, the cascade down or inheritance of any changes to the school settings
is broken UNLESS student personalization is later disabled. See "Case 2: GPA and Weighting settings with student
personalization, no enrollment personalization" on page 125.
122
Odysseyware® v2.25 Administrator User Guide
Personalize Grading, Pacing, Assessments (GPA) and Weights settings
Personalize enrollment GPA and Weights
Likewise, at the enrollment level, if the teacher or admin creating the enrollment has the "Change Grading, Pacing, and
Assessments" permission, the GPA and Weights personalization options look like this.
Odysseyware® v2.25 Administrator User Guide
123
Personalize Grading, Pacing, Assessments (GPA) and Weights settings
The teacher or admin clicks Yes for any or all "Personalize..." categories and makes changes to default enrollment settings.
This means the course enrollment is now personalized and is not affected by any changes to the school settings. See "Case
3: GPA and Weighting settings with enrollment personalization but no student personalization" on page 126.
The following cases, Case 1 - Case 3, explain how personalization of GPA and Weighting settings affect school, student,
and enrollment settings for a single student. Case 4 explains how personalization of GPA and Weighting settings affect
student and enrollment settings when enrolling multiple students at the same time.
Case 1: GPA and Weighting settings with NO student or enrollment personalization
In this case, because the individual student profile or student's enrollment does not have personalization turned on for GPA
and Weighting settings, the school settings cascade down and are inherited by the individual student and the student's
enrollment. Any changes to the school settings causes changes to the student's settings and any enrollments for the student.
124
Odysseyware® v2.25 Administrator User Guide
Personalize Grading, Pacing, Assessments (GPA) and Weights settings
When creating an enrollment for the student with no personalized settings, you see a message on the Enroll Students >
Settings page that lets you know that the student does not have personalized settings and if you do personalize the
enrollment settings, only the enrollment is affected.
Case 2: GPA and Weighting settings with student personalization, no enrollment
personalization
In this case, the inheritance is broken between the school G & P and Weighting settings and the student profile and cannot
be recovered UNLESS the student personalization options are turned off. The student's enrollment looks for the settings
closest to it, which in this case, are the student personalized G&P and Weighting settings. So the enrollment inherits the
student G&P and Weighting personalized settings, however, because the student profile does not use the Monitored
Assessments (MA) settings, the enrollment DOES inherit the MA settings from the school.
However, when creating a course enrollment for a student that has personalized G&P and Weights settings, you are given
the option to Copy the School Values just for the enrollment.
Odysseyware® v2.25 Administrator User Guide
125
Personalize Grading, Pacing, Assessments (GPA) and Weights settings
Case 3: GPA and Weighting settings with enrollment personalization but no student
personalization
In this case, the inheritance is still in place between the school G&P and Weighting settings and student settings. However,
because the enrollment has personalized settings, the inheritance is broken from the school settings. Any future changes to
the school settings will only affect the student settings. The enrollment still has its personalized settings.
As mentioned in Case 1, when creating an enrollment for the student with no personalized settings, you see a message on
the Enroll Students > Settings page that lets you know that the student does not have personalized settings and if you do
personalize the enrollment settings, only the enrollment will have personalized settings. The enrollment settings on the
student's profile are not affected by the changes to the enrollment.
Case 4: Enrolling multiple students at the same time with no enrollment personalization
In this case, when enrolling multiple students at the same time in courses, those students with individual, personalized
Grading, Pacing, and Weights settings for their student profile will keep their personalized settings for the enrollment and
those students without individual, personalized Grading, Pacing, and Weights settings will use the default school-level
Grading, Pacing, and Weights settings IF no personalization occurs at the enrollment level. However, if the enrollment
creator (with the "Change Grading, Pacing, and Assessments" permission) decides to personalize the Grading, Pacing,
Monitored Assessments, and Weights settings for the entire enrollment, then the enrollment for each student has the
personalized enrollment settings.
As an example, two students were enrolled at the same time in the same course, Essentials of Communication. No
personalization occurred for the enrollment Grading, Pacing, Monitored Assessments, or Weights settings. Example A
shows the default school Grading and Pacing settings.
126
Odysseyware® v2.25 Administrator User Guide
Personalize Grading, Pacing, Assessments (GPA) and Weights settings
One of the students in the enrollment, Carmen Sandiego, does not have personalized Grading, Pacing, and Weights
settings for her student profile. When you look at Carmen's Enrollment Settings page for the course, you see that her
enrollment has inherited the default school Grading, Pacing, and Weights settings as shown in example B.
Odysseyware® v2.25 Administrator User Guide
127
Personalize Grading, Pacing, Assessments (GPA) and Weights settings
The other student in the enrollment, Greg Jones, does have personalized Grading, Pacing, and Weights settings for his
student profile. When you look at the Enrollment Settings page for Greg for the course, you see his personalized Grading,
Pacing, and Weights settings are displayed as indicated by the check marks in example C.
128
Odysseyware® v2.25 Administrator User Guide
How CRx mode works
How CRx mode works
CRx stands for "Credit Recovery". CRx is a feature that provides a unit pre-test for most Odysseyware courses. CRx mode
allows students to "test out" of certain units. If you have a student you believe already knows part of the material covered in a
course, yet has gaps in their learning, CRx mode may provide the tool you need.
Note Not all Odysseyware courses are eligible to assign in CRx mode, for example, those courses for use with
Advanced Placement (AP).
CRx mode allows you to assign the student a pre-test assignment (Alternate Test) at the beginning of each unit in the course
and works like this:
l
l
If the student achieves a score at or above the predetermined CRx Pass Threshold on the pre-test, Odysseyware
automatically changes the pre-test assignment status to "Graded" and for the rest of the assignments in the unit,
changes their status to "Skipped". The student is allowed to take the pre-test for the next unit. As long as the student
achieves the CRx Pass Threshold for the pre-test of the unit, the remaining assignments in the unit are skipped and
the next unit pre-test is assigned. The score achieved on the pre-test becomes the unit score.
If the student does not achieve a score at or above the CRx Pass Threshold on the pre-test, the assignments related
to all missed questions on that unit pre-test are automatically assigned to the student. Odysseyware automatically
changes the first of these assignments' status to "Assigned" and for the remaining assignments, changes their status
to "Not Started" and recalculates the Due date based on the enrollment term. For the assignments related to
questions answered correctly on the pre-test, their status is changed to "Skipped". There are several points to be
aware of when this happens:
l
The Lesson Pass Threshold is then used for all lessons in the unit and not the CRx Pass Threshold.
l
Questions associated to lessons not assigned are skipped on the related quiz.
l
The score for the pre-test is discarded and the unit score is the cumulative of all lessons, quizzes and the posttest for the unit.
Odysseyware® v2.25 Administrator User Guide
129
How CRx mode works
l
The status of the pre-test is automatically reset to "Skipped". If the assignment has any other status, the pre-test
score is then factored into the overall grade for the unit.
Enable CRx mode for courses and set the CRx Pass Threshold value
You enable CRx mode for a course when enrolling students by toggling the CRx option to ON as shown in example A.
Then, to set the CRx Pass Threshold value, click the Settings tool to open the Enroll Students - Settings page.
Click Yes to Personalize Grading and Pacing and change the CRx Pass Threshold value as shown in example B . Be sure
to Save your enrollment changes.
Note
CRx mode cannot be changed once the enrollment starts.
CRx mode with Flex CRx and Flex Skipped enrollment settings
Flex CRx and Flex Skipped are student enrollment and course enrollment settings that work with CRx mode-enabled
courses.
l
130
Flex CRx - If the Flex CRx setting is enabled, a course enrollment can be created, using any Flex Assessments
course, (including a custom Flex Assessments course), so that when a student does not achieve the CRx Pass
Threshold on a unit pre-test, they are assigned only the lessons in the unit associated with the incorrect questions.
The lessons in the unit with correctly answered questions are automatically skipped. All of the associated questions
on the quiz subsequent to the skipped lesson are also skipped. Questions associated to a skipped lesson are NOT
Odysseyware® v2.25 Administrator User Guide
Flex Assessments, Flex CRx and Flex Skipped
skipped on the post-test providing you a true pre/post-test comparison.
l
Flex Skipped - If the Flex Skipped setting is enabled for a course enrollment, it allows Teachers/Admins to skip an
assignment in a course (with Flex Assessments) and have the quizzes and tests automatically adapt to match the
material covered. Questions associated to skipped lessons are disabled (grayed-out) and have a Skipped status.
These questions do not have to be answered by students and are not included when calculating student grades. In
CRx mode, test questions are NOT skipped to ensure student mastery.
Example C shows how to personalize (enable) the Flex CRx and Flex Skipped settings for an enrollment. The Personalize
Grading and Pacing option must be set to Yes, and then you can enable the Flex settings for the enrollment.
How these two enrollment settings work with CRx mode is this:
l
l
l
If the CRx Pass Threshold is not met on a pre-test and both the Flex CRx and Flex Skipped settings ARE enabled for
the course enrollment, only lessons associated to incorrectly answered questions on the pre-test are assigned, as are
the quizzes, projects, and unit test.
If the CRx Pass Threshold is not met on a pre-test and only the Flex CRx setting is enabled, the questions associated
to any skipped lessons are skipped on the quiz only.
If the CRx Pass Threshold is not met on a pre-test and the Flex CRx and Flex Skipped settings ARE NOT enabled for
the course enrollment, Odysseyware automatically assigns all default assignments in the unit.
For more information, see "Flex Assessments, Flex CRx and Flex Skipped" below.
For more information about Flex Assessments and Flex Skipped, see the Flex Assessments/Flex Skipped/Flex CRx Guide
available on the Odysseyware Training Resources page.
Flex Assessments, Flex CRx and Flex Skipped
Odysseyware has several course and enrollment options which allow you to truly customize courses covering only the
material your student needs to learn and tests them accordingly. You can easily create these custom courses where the
quizzes and tests address only the material covered by using content from standard courses or by building the courses with
your custom assignments.
Flex Assessments setting
Flex Assessments is a setting for courses. When a course has the Flex Assessments setting enabled, tests and quizzes
are created based on the lessons you choose to add to a custom course you create. This means courses are tailored to
meet the needs of your students.
Odysseyware® v2.25 Administrator User Guide
131
Flex Assessments, Flex CRx and Flex Skipped
When you create a custom course, whether by creating one with custom units and assignments or by creating one from a
copied standard course, quizzes and tests are automatically created to cover only the material in lessons included in the
course. These quizzes and tests are created by the Odysseyware system using existing content questions. You can change
the name of existing quizzes and/or tests; even add extra quizzes and tests in your custom course. You can also change the
scope of a test. For example, you copy a standard Flex course and then remove a unit. The tests and quizzes that follow
(come after) the removed unit automatically adjust so that the questions associated with the removed unit are also removed.
These examples show how to enable the Flex Assessments setting when creating a new custom course and when copying
an existing course to create a new custom course.
Important
You must select Yes for the Enable Flex setting on the Create your course page or the Copy this course
page. You cannot select it in the Course Details box on the Custom Course tab. If you see Flex Disabled
in the Course Details, the course does not have Flex Assessments enabled.
How to tell if a course has the Flex Assessments setting
Not all courses are capable of adjusting, so are not available for use with Flex Assessments. There are several ways to see
if a course is a "Flex-ible" course.
l
l
132
Click the Courses tab. Courses that have the Flex Assessments setting enabled display the FLEX indicator in the
Information column as shown in this example.
When you are in the process of creating a custom course with Flex Assessments, whether you have created a course
with custom units and assignments or copied a course, once you have enabled Flex Assessments, an Assessment
button is added on the Assignments toolbar in the Create Your Course structure as shown in this example.
Odysseyware® v2.25 Administrator User Guide
Flex Assessments, Flex CRx and Flex Skipped
l
Additionally, when you are using the Explore page to navigate and search curriculum, once you navigate past the
Subjects list, you see the courses list for the subject. If a course has Flex Assessments, the Flex indicator appears as
shown in this example.
Flex CRx and Flex Skipped settings
Flex CRx and Flex Skipped settings are student-level and enrollment-level grading and pacing settings.
l
Flex CRx allows you to create a course enrollment in CRx mode so that when a student does not achieve the CRx
Pass Threshold on a unit pre-test, they are assigned only the lessons in the unit associated with the missed questions
on the pre-test. Flex CRx only works with Flex Assessments courses and only works in CRx mode.
Odysseyware® v2.25 Administrator User Guide
133
Flex Assessments, Flex CRx and Flex Skipped
l
Flex Skipped allows you to skip an assignment in a course and have the quizzes and tests automatically adapt to
match the material covered. Questions associated to the lessons you skipped cannot be answered by the student.
They are grayed-out and have a status of Skipped. These questions are not included when calculating student
grades. Flex Skipped only works with Flex Assessments courses. For an enrollment in CRx mode, this setting only
works for quizzes.
Enable Flex Skipped and Flex CRx enrollment settings
The CRx Pass Threshold, Flex CRx and Flex Skipped settings start at the school level. The school Administrator uses the
School Settings > Grading, Pacing, & Assessments tab to set the CRx Pass Threshold and enables Flex Skipped and
Flex CRx settings for the school. If the school Flex CRx and Flex Skipped settings are disabled, then on the student's profile,
the Flex CRx and Flex Skipped settings are also disabled UNLESS the teacher or admin creating or editing the student
profile has the "Change Grading, Pacing, and Assessments" permission enabled for their user profile (example A) AND the
"Personalize Grading and Pacing" permission is enabled for the student (example B).
When the Flex CRx and Flex Skipped settings are personalized at the student level, any enrollments created for that student
automatically inherit the student's personalized settings. However, now you can personalize those settings (including the
CRx Pass Threshold) at the enrollment level (if not personalized at the student level) if you have the "Change Grading,
Pacing, and Assessments" permission and you click Yes to "Personalize Grading and Pacing" as shown in example C.
134
Odysseyware® v2.25 Administrator User Guide
Reschedule course enrollments
If you want to use the Flex CRx and Flex Skipped settings for a course enrollment for a student and you cannot personalize
those settings, contact your school Administrator.
Reschedule course enrollments
If a student cannot begin a course for various reasons, you can reschedule one or more course enrollments for the student.
When rescheduling multiple courses at the same time, those courses all use the same, new term. Rescheduling a course
resets the student's pacing schedule across the remaining updated, eligible days and requires 24 hours for the changes to
appear in Odysseyware for the student.
1. If you accessed the student's enrollments from the Course Enrollment shortcut link (Go To > Course Enrollment), the
Course Enrollments tab displays the student's courses. If you did not use a Course Enrollment shortcut link, do the
following:
a. On the main nav bar, click Course Enrollment.
b. (Optional) To locate the student(s) or course(s), use the search filters. See "Search enrollments for courses or
students" on page 105.
2. To select the course(s), click the check box in the left column next to the Subject title of the course to be rescheduled
(example A), or if you are rescheduling all courses, select the check box next to the Subject column heading
(example B).
Odysseyware® v2.25 Administrator User Guide
135
Edit student enrollments
3. Click Reschedule.
The Reschedule page appears. You have three term options available. You can use a school term (example A), student
term (example B), or a custom term (example C) where you set the Begin and End dates.
4. Select the Term. If you selected Custom, click the calendar in the Begin and End fields to set the dates.
5. Click Reschedule.
6. Click OK to close the Success message.
Edit student enrollments
As an admin, you can edit or modify a current enrollment for a single student for a single course. Once an enrollment has
been created, limited changes can be made to the enrollment.
Notes
l
l
You must have the "Change Grading, Pacing, and Assessments" permission enabled for your user profile
to personalize the grading, pacing, and weights for the enrollment.
An enrollment with the status of Active or On Hold can be modified. An archived enrollment can have its
status changed to Active or On Hold only.
There are several ways to access an enrollment for editing.
136
Odysseyware® v2.25 Administrator User Guide
Edit student enrollments
1. Do one of the following:
l
l
l
l
On the Gradebook > Grading tab, filter and search for the student or course. See "Search for students and
assigned courses" on page 144.
On the Course Enrollment tab, filter and search for the student or course. See "Search enrollments for courses
or students" on page 105.
On the Students > Registration tab, filter, search, or sort the list to locate the student. (See "Filter, search, and
sort the Students Registration list" on page 69.) Then, under Controls, click Go To and from the shortcut menu,
select Course Enrollment.
On the Teacher Assignment view, while you are viewing the student's assignment, click Go To, and then from
the shortcut menu, select Course Enrollment.
2. Depending on your enrollment access point, under Actions, click Edit.
The Enrollment Settings page appears as shown in example 1 below. The student's name, username, and course
name appear at the top of the page. These are read-only fields and cannot be changed on this page. Symbols on the
page provide additional information about the enrollment and enrollment settings:
Symbol
Indicates
Tooltip which explains the enrollment settings for each
category. Point to the symbol and pause to see the tooltip.
Symbol appears if the enrollment includes completed work.
For more information about what the enrollment settings mean, see "Enrollment Settings page fields, tools, and
settings" on page 117.
Odysseyware® v2.25 Administrator User Guide
137
Edit student enrollments
Note If an enrollment setting appears grayed-out or inactive, that means the setting is disabled and cannot be changed.
3. Settings you can change may include:
Setting
Example #
Do the following...
A
Status
l
B
Teacher
l
138
Change the enrollment status to On Hold, Archived, or Active. See
"Change status of enrollments" on page 140.
Reassign the enrollment to a different teacher. See "Change teacher of
record for enrollments" on the facing page.
Odysseyware® v2.25 Administrator User Guide
Change teacher of record for enrollments
Setting
Example #
C
Grading, Pacing and
Flex settings
Do the following...
l
Click Yes for the Personalize Grading and Pacing option. Then, change
the following:
l
l
l
D
Weights
l
E
Monitored Assessments
l
F
Writer - Spelling &
Grammar and Scoring
G
Block Term End
Progress
l
l
Under Grading > Pass Threshold, change the threshold percentage
for CRx and the other assignment types.
Under Pacing > Attempts Allowed, change attempts allowed for
each assignment type. If desired, select the Block Progress check
box for an assignment type to prevent the student from proceeding if
they have not reached the pass threshold.
For Flex settings, select or clear the check boxes. For more
information, see "Flex Assessments, Flex CRx and Flex Skipped" on
page 131.
Under Weights, to personalize one or more assignment weights, click
Yes for the Personalize Weights option, and then adjust the weighting
for the assignment type. Values must total to 100.
Under Monitored Assessments, to personalize a setting, click Yes for
the Personalize Monitored Assessments option, and then select or
clear the quiz or test option to prevent or allow the student from entering
the assignment type until the teacher unblocks their progress.
Select or clear the check boxes.
Click Yes to block the student from proceeding in the course once the
last day of the term is reached.
4. When finished, click Save Settings.
5. At the confirmation message, click Ok.
Change teacher of record for enrollments
As an Admin, you can change the teacher of record for an enrollment.
There are several ways to access an enrollment for editing the teacher of record.
1. Do one of the following:
l
l
l
l
On the Gradebook > Grading tab, filter and search for the student and/or course by teacher. See "Search for
students and assigned courses" on page 144.
On the Course Enrollment tab, filter and search for the student and/or course by teacher. See "Search
enrollments for courses or students" on page 105.
On the Students > Registration tab, filter, search, or sort the list to locate the student. (See "Filter, search, and
sort the Students Registration list" on page 69.) Then, under Controls, click Go To and from the shortcut menu,
select Course Enrollment.
On the Teacher Assignment view, while you are viewing the student's assignment, click Go To, and then from
the shortcut menu, select Course Enrollment.
2. Depending on your enrollment access point, under Actions, click Edit.
The Enrollment Settings page appears.
3. In the Teacher field, highlight the current teacher's name and press Delete.
Odysseyware® v2.25 Administrator User Guide
139
Change status of enrollments
4. To add a new teacher to the enrollment, start typing the first three characters of a teacher's last name, first name,
username, or teacher ID.
5. Select the teacher that matches the characters you entered.
6. Click Save Settings.
7. At the confirmation message, click Ok.
The updated teacher of record receives a New Enrollment message from the student in their Home > Activity
Stream > New Messages list and in their Messages tab list.
Change status of enrollments
Typically, you manage enrollments that are in Active status. However, if you need to place the enrollment in On Hold or in
Archived status, you can change the status. Or, maybe an enrollment is On Hold, for example, you created the enrollment,
but put it in On Hold status until a Pre-test was completed, now you can change the status to Active or Archived. You can
also change an Archived enrollment to Active or On Hold as long as the grace period hasn't expired.
See the following notes before you change the status of an enrollment.
Notes
l
l
l
If you are placing all courses for a student in On Hold or Archived status, you might consider changing the
student's status to On Hold or Archived because changing the student's status automatically changes all of
their enrollments (courses) to On Hold or Archived status.
Archived status temporarily places the enrollment in "Pending Archive" during the associated grace
period. During this grace period, the status can be changed to Active or On Hold. After the grace period
has expired, you can only view or pull reports on the data, but no work can be done and you cannot view
the problem level of an assignment.
For an explanation of what happens to the student and their assigned courses (enrollments) in each
status, see "Users and enrollments status types" on page 17.
Place enrollments in On Hold or Archived status
You can place one or more courses in On Hold or Archived status for a student. You select one status change at a time.
There are several ways to change the status of an enrollment. The following steps describe one way to select one or more
courses for a student.
1. On the Students > Registration tab, filter, search, or sort the student list to locate the student. See "Filter, search, and
sort the Students Registration list" on page 69.
2. For the student, click Go To > Course Enrollment.
The Course Enrollments tab appears displaying the student's name and, by default, all of their assigned courses.
3. Select the check box in the left column next to the Subject title of the course. Or, if you are placing all the courses for a
student in On Hold or Archived status, select the check box at the top of the column next to Subject column.
4. Click either Place On Hold or Archive as shown in the examples.
140
Odysseyware® v2.25 Administrator User Guide
Activate On Hold or Archived Enrollments
5. Depending on the status change you selected, when the Place On Hold or Archive page appears, do one the
following:
l
l
Click Place On Hold to confirm the action. (Tip: You can click Cancel to cancel the action and leave the course in
Active status.)
From the Reason list, select why you are archiving the course(s) and then click Archive.
l
Complete - The course is completed by the student.
l
Incomplete - The course is incomplete and will not be completed by the student.
l
Drop – Course is dropped by student.
l
Void – Course should not have been assigned to student or was assigned in error.
6. Click OK to close the Success message.
Activate On Hold or Archived Enrollments
You can activate an On Hold enrollment or an Archived enrollment (as long as the grace period has not expired). If you
changed the student's status to On Hold or Archived, you must change the student's status for the enrollment to be
automatically activated. You can activate one or more On Hold or Archived enrollments at the same time.
There are several ways to activate an enrollment for a student. The following steps describe one way.
Odysseyware® v2.25 Administrator User Guide
141
Activate On Hold or Archived Enrollments
1. On the Students > Registration tab, filter, search, or sort the student list to locate the student. See "Filter, search, and
sort the Students Registration list" on page 69.
2. Select the student, and click Go To > Course Enrollment.
The Course Enrollments tab appears displaying the student's name and, by default, all of their assigned courses.
3. Change the Enrollment Status filter to On Hold or Archived so that you filter the student's courses to the appropriate
status.
4. Select the check box in the left column next to the Subject title of the course. Or, if you are placing all the courses for a
student in Active status, select the check box at the top of the column next to Subject column.
5. Click Activate as shown in the example.
The Activate page appears.
6. If the information appears correct, click Activate. Otherwise, click Cancel.
7. Click OK to close the Success message.
142
Odysseyware® v2.25 Administrator User Guide
Use the Gradebook to View and Manage Student Assignments
After students are enrolled in courses assigned to you, you need to manage their assignments, grade assignments, respond
to requests for help, make changes to enrollments, and more on a daily basis. To help you, the Gradebook has two tabs Grading and Action Required - which provide the tools so that you can perform your daily tasks as well as communicate
with your students and run student reports.
l
Tip
On the main nav bar, click Gradebook to access the Grading and Action Required tabs.
Teachers and Supers Teachers with the "Assign Courses" permission can create enrollments for students they
have access to see. If you have permission, use the + Add Enrollment button on the Grading tab.
Grading tab
The Grading tab enables you to view and track how your students are progressing through their assigned course(s),
manage student assignments, edit and reschedule enrollments, and more.
To get started, you:
l
l
Click the + Add Enrollment button to easily and quickly enroll students in courses. See "Enroll students in courses"
on page 108.
Use the Search feature and filters to search for assigned courses for a student (or student group). See "Search for
students and assigned courses" on the next page.
Once you have searched and found the student, student group, or courses, on the Grading tab you can:
l
l
l
View student's progress in assigned courses. See "View students' progress in assigned courses" on page 157.
View assessed standards mapped to assignments. See "View assessed standards mapped to assignments" on page
161.
Edit enrollments to change the teacher of record, change the status, or more. See "Edit student enrollments" on page
136.
l
Reschedule enrollments. See "Reschedule course enrollments" on page 135.
l
Send messages to students enrolled in courses. See "Write and send messages" on page 234.
l
Run reports. See "Run student reports using Quick Reports" on page 166.
l
Easily navigate to other features using the Go To shortcut menu.
Odysseyware® v2.25 Administrator User Guide
143
Search for students and assigned courses
Search for students and assigned courses
On the Gradebook > Grading tab, you can search for a student, group, or course, to view students' progress in assigned
courses, manage assignments, and enroll students in courses.
Tip If you accessed the Grading tab from the Go To > Gradebook shortcut menu on the Students > Registration tab,
Teacher Assignment view, or other feature, by default, the student's assigned courses automatically display. You
can use the search filters to just see a specific course for the student.
Search filters
Just like the Course Enrollments search, you can filter your search, and search results, to find exactly what you want.
Search filter choices include:
l
l
Drop-down lists (example A) – Click to select a choice from a pre-filled list. You can search by student status (All, On
Hold, Active), enrollment status (All, Active, On Hold), and subject and course.
Text fields (example B) – Enter text and Odysseyware tries to match the text you entered. You select a choice from the
resulting items. You can search by teacher name (visible to admins and super teachers only), student name, student
ID, campus ID, and group name.
l
Enrollment terms (example C) – Click to select a term option and, select Begin and End dates from the calendar.
l
By default, the search is set to View by student, but you can change it to View by course and search for a course.
If you don't select any filters, and just click Search, the search results return all students in all courses.
144
Odysseyware® v2.25 Administrator User Guide
Search for students and assigned courses
Page through your search results
Use the paging controls, located at the top and bottom of the page, to view all items.
l
Click a page number or the paging controls to move forward or backward through the pages.
l
In the Goto Page field, enter a page number, and click Go.
Search by student or student group
You can search by student or student group to see all assigned courses or you can narrow the search to a specific course.
You can also search by your teacher name to find all students in courses assigned to you.
1. On the main nav bar, click Gradebook. By default, the Grading tab appears.
2. To search by student name, in the Student field, begin typing the first few letters of student's first or last name. Student
names that match the letters appear in a list as shown in the example below.
3. Select the name, or to clear the letters, click the clear X.
Or,
To search by student group, in the Group field, enter the first letter of the group name (or enter more letters to narrow the
search), and when the matching list appears, select the group.
4. To narrow your search, select other filters:
l
l
For a specific course for a student search, in the Subject field, click and select a subject, and then in the Course
field, click and select the course.
For courses assigned to you, in the Teacher field, begin typing your name, and select it from the matching list.
5. Click Search.
Depending on the filters applied, the search results display:
l
For a student search, you see the student's name above the list of assigned courses, enrollment status, enrollment
start and end dates for each course, student's progress in each course and current score for the courses as shown in
this example. You can click the student name link to quickly go to the student's profile.
Odysseyware® v2.25 Administrator User Guide
145
Search for students and assigned courses
l
l
For a student group search, you see all students included in the group, listed in alphabetical order, with all their
assigned courses listed under each student's name with the same information shown in the example above.
For a student search by course, you see the student's name above the course name, the assigned course, enrollment
status, start and end dates, progress, and current score.
Search by course
You can search for a specific course to see all students enrolled in the course, or narrow the course search to a specific
student.
1. On the main nav bar, click Gradebook. By default, the Grading tab appears.
2. Select View by course.
3. In the Subject field, click and select a subject.
4. In the Course field, click and select the course.
5. To narrow your search to a specific student enrolled in the course, in the Student field, begin typing the first few
letters of the student's first or last name. Student names that match the entered letters appear. Select the student.
6. To further narrow your search, in the Teacher field, begin typing your name, and select it from the matching list.
7. Click Search.
Depending on the search filters applied, the search results display:
l
l
146
For a course search, you see the course name above the list of all enrolled students, enrollment status for each
student, individual student's enrollment start and end dates, student's progress and current score for the course as
shown in this example.
For a course search for a specific student, you see the course name above the student's name, enrollment status,
enrollment start and end dates, course progress and current score.
Odysseyware® v2.25 Administrator User Guide
Action Required tab
Action Required tab
The Gradebook > Action Required tab contains a list of assignments from students that require your attention and action.
Unread items (example A) are displayed by default in chronological order of date and time the event occurred. You see:
l
Assignments requiring manual grading.
l
Assignments where a student has submitted a request for help.
l
Assignments where essay questions were left blank (blank essay submitted).
l
Test and quiz unlock requests.
l
Assignments that are blocked.
The Type column (example B) displays the type of request: Manual Grading, Help Request, Unlock Quiz or Unlock Test,
Assignment Blocked, or Blank Essay Submitted. Once you take action on an item in the Unread list, it gets moved to the
Read list.
l
Use the column filters, search text boxes, and sort control to help you easily get to the items requiring your attention.
See "Filter, search, and sort the Action Required list" on the next page.
To take action on an item:
l
l
For a Help Request, click the Assignment title to open the assignment, read the request and reply to the student.
See "Read and reply to help-requested messages" on page 239.
To grade an assignment, click the Assignment title to open the assignment and grade the question. See "Grade
assignments" on page 152.
Odysseyware® v2.25 Administrator User Guide
147
Filter, search, and sort the Action Required list
l
l
l
To unblock an assignment, click the Assignment title to open the Grading tab and expand the course to the blocked
assignment. Clear the Blocked check box for the assignment. See "Unblock and block assignments" on page 196.
To unlock a test or quiz, click the Assignment title to open the assignment and reset the assignment for the student.
See "Reset assignments" on page 176.
For a Blank Essay Submitted notification, click the Assignment title to open the assignment to the essay question. If
desired, you can reassign the question to the student. See "Reassign questions in assignments" on page 182.
Filter, search, and sort the Action Required list
Use the filters, search, and sort options to change the information displayed in the Gradebook > Action Required list. so
that you can easily find items requiring your attention.
Action
Filter list by Read or
Unread items
Filter list by
searching on
keyword
Filter list by Status
Do the following…
l
l
By default, the list displays Unread items. To see Read items, select Read.
In the row immediately below several column headings are blank text boxes. These blank
boxes are smart search boxes. Start typing in any smart search box and once you have
entered at least three characters, the list is filtered to match the entered characters.
Use the Status drop down to select a status state and filter the list to only display those
assignments with the selected state. Options are:
l
All - To reset the list to display all assignments.
l
Assigned - To see assignments that are blocked or have a student Help request.
l
Completed - To see assignments requiring manual grading by you.
l
Graded - To see assignments that have been graded and have a student Help request.
l
l
148
Not Started - To see assignments that are locked and you must unlock them so the
student can proceed.
Skipped - To see assignments that students have skipped.
Odysseyware® v2.25 Administrator User Guide
Filter, search, and sort the Action Required list
Action
Sort list in ascending
or descending
alphabetical order or
date order (Event
Date column only)
Reset (clear) filters
Do the following…
l
l
Click to the right of any column heading name to display an ascending/descending control
and sort the column to display items in ascending or descending alphabetical order or date
order (only for the Event Date column).
Click the Reset filters symbol located in the lower left of the page. Any search text or Status
filters are removed from the list and the default list is displayed.
Tip You can adjust the width of the columns. Hover the cursor (pointer) over the line to the right of each column header
until a two-way arrow appears. Click, hold and drag the column width.
Page through the list
As the list grows, use the item number and paging controls located at the bottom of the page to view all items.
l
From the list, select the number of items you want displayed on the page.
l
Use the paging controls to move forward or backward through the pages or enter the page number.
Odysseyware® v2.25 Administrator User Guide
149
How grades (scores) are calculated for assignments and units
How grades (scores) are calculated for assignments and units
A unit is made up of assignments. Odysseyware has four assignment types: Lessons, Projects, Quizzes, and Tests. Each
assignment type has a weighting value that determines the assignment type's relevance to the overall course grade for the
unit. Weighting values can be set at the school level, individual student level, and at the enrollment level. Example A shows
the assignment weights for an enrollment. If the teacher or admin creating the enrollment decides to "personalize" the
weight values for the enrollment, the Personalize Weights setting must be set to Yes and then the course enrollment
assignments would follow the new weight values.
How assignment grades (scores) are calculated
Each assignment, no matter how many questions, is worth 100% and each question carries an equal value to the
assignment. The assignment in example B has four questions. Therefore, each question is worth 25% (100/4=25%). Three
of the four questions are correct, indicated by the green color, and the incorrect question is indicated by the red color. So,
the assignment score is 3 * 25% or 75.0.
Let's look at example C and break the grading down even further for an assignment that has questions with partial answers.
This assignment has eight questions, so each question is worth 12.5% (100/8=12.5). The assignment is showing an overall
score of 91.3%. To get this score:
l
150
Six of the questions have correct answers and two have partial answers (indicated with the yellow colors).
Odysseyware® v2.25 Administrator User Guide
How grades (scores) are calculated for assignments and units
l
Example D shows that Question 7 was worth 10 points, but the student received 7 points, which equals 70%.
l
Example E shows that Question 8 was worth 10 points, but the student received 6 points, which equals 60%.
So, the assignment score is calculated like this:
l
100 (total possible score)/ 8 (total questions) = 12.5 % per question.
l
6 questions correct, so 6 * 12.5 = 75%
l
Question 7 received 70%, so 12.5 * 70% = 8.75%
l
Question 8 received 60%, so 12.5 * 60% = 7.5%
To calculate the overall grade for the assignment:
l
75% + 8.75% + 7.5% = 91.25%
The assignment grade has been rounded up to 91.3%
How unit grades are calculated
Now that we know how to calculate an assignment score, let's calculate the weighted grade for a unit.
To calculate the weighted grade for each assignment type, refer back to the weights shown in example A. These weights
were not personalized by the admin or teacher creating the course enrollment, so the values are:
l
Lesson Weight - 25%
l
Project Weight - 25%
Odysseyware® v2.25 Administrator User Guide
151
Grade assignments
l
Quiz Weight - 25%
l
Test Weight - 25%
Step 1: Look at the number of assignments and grades for each type for the unit:
l
10 Lessons with grades of: 96, 87, 32, 83, 94, 77, 96, 88, 79, 63
l
4 Projects with grades of: 72, 85, 97, 98
l
3 Quizzes with grades of: 99, 100, 62
l
1 Test with a grade of: 93
Step 2: Calculate an average for each assignment type and multiply that average by the assignment type weight. To
calculate an average, add all values for each type and then divide by the number of assignments.
l
Lessons - (98 + 87 + 32+ 83 + 94 + 77 + 96 + 88 + 79 + 63) / 10 = 79.7
l
l
Projects - (75 + 85 + 97 + 98) / 4 = 88
l
l
Project Weight is 25% so, 88 * 25% = 22
Quizzes - (99 + 100 + 62) / 3 = 87
l
l
Lesson Weight is 25% so, 79.7 * 25% = 19.925
Quiz Weight is 25% so, 87 * 25% = 21.75
Tests - 93
l
Test Weight is 25% so, 93 * 25% = 23.25
Step 3: Add the averages for each assignment type to calculate the weighted grade for the unit: 19.925 + 22 + 21.75 + 23.25
= 86.925. The weighted grade for the unit is rounded up to 86.93%.
Grade assignments
First, a few points about grading assignments or updating assignment scores:
l
l
l
l
If essay-type questions are left blank, they are automatically graded zero (0).
If all essay-type questions are left blank, the teacher receives a “Blank Essay Submitted” action notification instead of
a request for Manual Grading.
If Odysseyware determines the student has no chance of achieving a passing score, even if all manually-graded
questions receive 100%, the lesson is automatically reassigned to the student.
Students and teachers see the current score of assignments with manually graded problems (assignments in the
“Completed” status).
Grade assignments from requests
Typically, for essay questions, you receive a Grade Assignment request which appears in the Actions list of the Home
page and as a Manual Grading request which appears in the list on the Action Required tab of the Gradebook. A manual
grading required action is sent to the teacher for every question that requires manual grading rather than a single action
item for the entire assignment.
1. Do one the following:
l
Tip
152
On the Home page > Actions list, click the Grade Assignment item to open the assignment in the Teacher
Assignment view.
Opening a Grade Assignment task from the Actions list enables a "Remind Me" button for the question so that if
you do not have time to grade the assignment, you can click the Remind Me button to put the notification item back
on the Actions list.
Odysseyware® v2.25 Administrator User Guide
Grade assignments from requests
l
On the Gradebook > Action Required tab, you have two options available to quickly find assignments that
require manual grading:
l
l
Option 1: Click the Type column to sort it, looking for Manual Grading requests. Then, click the Assignment
title.
Option 2: Because Manual Grading requests show a status of Completed, filter the Status column to only
show Completed assignments. Then, click the Assignment title.
Odysseyware® v2.25 Administrator User Guide
153
Grade assignments from requests
In the Teacher Assignment view, the question that requires a grade is highlighted in red with an asterisk as shown
here.
2. Read the student's answer, or if the student provided the answer in a file, upload the file. See "Upload student files for
assignments" on page 190.
Notes
l
l
If you opened the Grade Assignment request from the Actions list and you do not have time to grade the
assignment, a Remind Me button is enabled so that you can reset the notification and have the item
appear back in the Actions list. See "Reset Grade Assignment notifications to the Actions list" on page
156.
If you opened the assignment from a Manual Grading request on the Action Required tab, the Remind
Me button does not appear.
3. Based on the number of points possible for the question, in the Points Received field, enter the number of points you
feel the student's answer deserves.
4. Click Update.
The Assignment score is updated to reflect the number of points you entered and the question color now changes to
green if the student received the full points possible or yellow if the student received partial credit as shown here.
Tip
154
You can also update the score for assignments while in the Teacher Assignment view. See "Update scores for
assignments" on page 177.
Odysseyware® v2.25 Administrator User Guide
Manually grade assignments from the Assignment Alerts list
5. If there are more questions to grade, select the next question that is highlighted red and has an asterisk, and repeat
steps 2 - 4.
6. If you are finished, to close the assignment, click the Go To shortcut menu and select a page.
Manually grade assignments from the Assignment Alerts list
You can enter a grade for assignments that appear in the Assignment Alerts list. Changing the status to "Graded" for an
assignment and entering a score automatically recalculates the student's unit and course score.
1. On the main nav bar, click Assignment Alerts.
2. (Optional) Filter, search, or sort the Assignment Alerts list to locate the student's assignment. See "Filter, search, and
sort the Assignment Alerts list" on page 50.
3. In the Status field, select Graded.
The Update Score page appears.
Odysseyware® v2.25 Administrator User Guide
155
Reset Grade Assignment notifications to the Actions list
4. In the New Score field, enter a score between 0 – 100.
5. Click Save.
Reset Grade Assignment notifications to the Actions list
You can reset Grade Assignment notifications back to the Actions list so that you are reminded to complete the grading. A
Remind Me button appears for the assignment, and when clicked, resets the Grade Assignment notification.
Note
The Remind Me button only appears for questions requiring manual grading that were opened from the Grade
Assignment action in the Actions list and for assignments in Completed status. Once the question has been
graded, the Remind Me button is no longer visible for the question.
To reset a Grade Assignment notification:
1. On your Home page, in the Actions list, click a Grade Assignment notification
The assignment opens to the question requiring grading.
2. If you do not have time to grade the question, click the Remind Me button to put the assignment notification back on
the Actions list.
156
Odysseyware® v2.25 Administrator User Guide
View students' progress in assigned courses
3. If you are finished, click Go To, and from the shortcut menu, select a page. This action closes the assignment.
View students' progress in assigned courses
On the Gradebook > Grading tab, you can view a student's progress in assigned courses. You see the student's progress
for each assigned course at the course level and can take course-level actions. Further, you can drill into a course's units to
see progress at the unit level. Finally, you can drill into a unit's assignments and can take assignment-level actions.
Tip The Assignment Alerts tab also shows current (last seven days) progress information of attempts and score for
assignments.
There are several ways to access a student's course to view progress. The following steps describe one way.
1. On the main nav bar, click Gradebook. By default, the Grading tab appears.
2. Search for assigned courses by student, student group, or by course. See "Search for students and assigned
courses" on page 144.
3. Your search results vary based on your search filters. In this example, you see a student's progress for the course.
Odysseyware® v2.25 Administrator User Guide
157
View students' progress in assigned courses
At the Course level, information shown includes:
Example
A
B
Item
Description
Student name,
username, and
user status link
Shows the student's name, username, and the current user status (Active, On Hold, or
Archive)
Course toolbar
Contains tools for managing courses:
l
l
l
l
l
Click the link to go to the Edit Student page where you can edit the student's
personal information, change their user status, change enrollment grading and
pacing settings, and change permissions.
Click the New Message ( ) tool to send a message to the student or
student groups. See "Write and send messages" on page 234.
Click the Add Enrollment ( ) tool to add an enrollment. See "Enroll
students in courses" on page 108.
Click the Reports ( ) tool to run a student report. See "Run student
reports using Quick Reports" on page 166.
Click the Go To shortcut menu and select one of the links to quickly access
other information for the student:
C
Course name and
year
Shows the name and year of the assigned course.
D
Enrollment status
Shows the current status of the enrollment (Active, On Hold, or Archive).
E
Start date
Date the course is scheduled to start based on the selected term or custom dates for
the enrollment.
F
End date
Date the course is scheduled to end based on the selected term or custom dates for
the enrollment.
G
Progress
complete %
Indicates the student's progress for thecourse.
H
Score
Current composite score for the course.
158
Odysseyware® v2.25 Administrator User Guide
View students' progress in assigned courses
Example
I
Item
Actions list
Description
Click the Select arrow and select an action for the course:
l
l
Select Edit to edit the enrollment settings for the course. See "Edit student
enrollments" on page 136.
Select Reschedule to reschedule the course enrollment. See "Reschedule
course enrollments" on page 135.
4. To drill into the course to see progress by unit, click the expand (
Name. The symbol changes to the collapse (
) symbol in the first column next to the Course
) symbol.
At the Unit level, information shown includes:
Example
Item
Description
A
Unit number
(#) and title
Shows the unit number and title. Units are placeholders for assignments.
B
Skipped
check box
If checked, indicates that the entire unit was marked skipped by the teacher. To mark an
entire unit as skipped, see "Skip assignments" on page 193.
C
Start date
Actual date the student started the unit.
D
Complete
date
Date the unit was completed by student.
E
Progress
complete %
Indicates the student's progress for the unit.
F
Score
Current composite score for the entire unit.
5. To drill deeper into the course units to see the assignments, click the expand (
the Unit Title. The symbol changes to the collapse (
) symbol in the first column next to
) symbol.
Odysseyware® v2.25 Administrator User Guide
159
View students' progress in assigned courses
At the Assignment level, you now see the individual assignment type – references, lessons, projects, quizzes, and tests
– that make up the unit.
Note
If your school Admin has enabled Standards Documents, you may be able to view the assessed standards
mapped to assignments, typically Lessons and Projects, in selected courses. See "View assessed standards
mapped to assignments" on the facing page.
Information shown for each assignment includes:
Example
A
Item
Type
Description
Shows the symbol assigned to the assignment type. To see what the assignment type
symbols mean, see "Assignment type symbols" on page 25.
Tip: Symbols for assignments in Skipped status appear inactive or dimmed to visually let
you know the assignment has been skipped. If you change the status to Assigned, the
symbol appears active.
B
Title
Shows the assignment's number in the unit and the assignment's title.
l
C
Status
Automatically assigned by the system based on the course and enrollment settings.
l
160
Click the assignment title to open and view the assignment. See "View contents of
assignments" on page 164.
You can change the status. See "Change status of assignments" on page 52.
Odysseyware® v2.25 Administrator User Guide
View assessed standards mapped to assignments
Example
Item
D
Blocked
Description
Checked indicates the assignment is blocked. Blocking can occur for assignments
based on school and/or course enrollment settings and manually blocking by the
teacher.
l
To unblock the assignment, clear the check box. See "Unblock and block
assignments" on page 196.
E
Due
Date the student is scheduled to start the assignment. Assignment due dates are initially
set by the system based on the enrollment term and other enrollment settings. Some
assignment types, such as Reference, do not have a due date.
F
Started
Actual date the student started the assignment.
G
Complete
Date the assignment was completed by student.
H
Attempts
Number of attempts to pass assignment.
1. To view the details of attempts, click the number link.
2. Click the close X to close the page.
I
Score
Current score for the assignment.
6. To collapse the units and course, click the collapse (
) symbol at either the unit's level or course level.
View assessed standards mapped to assignments
On the Gradebook > Grading tab, you can search for a student or course, and then view the assessed standards mapped to
assignments, typically Lessons and Projects, in selected courses. You see all standards addressed in the assignment and
can drill in to see the actual standard text.
Notes
l
l
In order to view assessed standards for assignments, your Admin must have selected Standards
Documents for your school. If you do not see assessed standards for a selected assignment, it means the
Standards Documents are not enabled or the assignment does not have mapped standards.
Odysseyware provides several visual indicators for assignments that have mapped standards.
Assessed standards for assignments only appear for 2015 and newer version courses.
1. On the main nav bar, click Gradebook. By default, the Grading tab appears.
2. Search for assigned courses by student, student group, or by course. See "Search for students and assigned
courses" on page 144.
3. To drill into a selected course, click the expand (
) symbol in the first column next to the Course Name.
Odysseyware® v2.25 Administrator User Guide
161
View assessed standards mapped to assignments
4. To drill deeper into the course units to the assignments, click the expand (
Unit Title.
) symbol in the first column next to the
At this level, you now see the individual assignment type – tests, references, projects, lessons, quizzes – that make
up the unit. To see what the assignment type symbols mean, see "Assignment type symbols" on page 25.
5. To view the assessed standards aligned to an assignment, place the cursor on the Lesson symbol or Project symbol
with a light blue background color. When you place the cursor on the symbol, the cursor changes from the pointer
icon to the hand icon and a tooltip appears as shown in this example of an Algebra II course. These visual indicators
let you know that an assignment has mapped standards. Notice that Lesson 2. Properties of Sets does not have the
light blue background color. This means the assignment does not have mapped standards.
The subject authority code, numbering, or title for all mapped standards for the selected assignment display in a
separate window as shown in this example. The standards appear in alphabetical/numerical order based on your
selected states. If the list is long, use the scroll bar to see all standards.
162
Odysseyware® v2.25 Administrator User Guide
View assessed standards mapped to assignments
6. To see the description for a listed standard, click the right arrow ( ) tool.
The information displays in its own window as shown in this example.
7. At this point, you can:
Odysseyware® v2.25 Administrator User Guide
163
View contents of assignments
l
l
l
) to see a deeper level of information about the standard. You may see the applicable
Click the down arrow ( grade levels, subject, reporting authority, and more as shown in this example.
Click the Previous or Next buttons to move forward or back through all applicable mapped standards. The
number indicator (example 1 of 6) at the bottom of the standards window lets you know that more standards can
be viewed.
Click the Close [X] to close the standards window.
8. To collapse the units and course, click the collapse (
) symbol at either the unit's level or course level.
View contents of assignments
You can view the contents of assignments, such as the the lesson material, lesson references, sections and questions, and
even the answers to questions. Tools and features in the Teacher Assignment view let you skip and grade assignments
and more.
1. Do one of the following to open and view an assignment:
l
On the Home page, in the Assignment Alerts list, in the Title field, click the assignment title.
l
On the main nav bar, click Assignment Alerts, and then in the Title field, click the assignment title.
l
l
On the Gradebook > Grading tab, search for a student or course. In the search results, expand the course to the
assignment level, and then click the assignment title.
On the Gradebook > Action Required tab, in the Assignment field, click the assignment title.
2. For the assignment content, you can:
164
l
View sections and questions. See "View sections and questions" on the facing page.
l
View lesson material. See "View lesson material" on the facing page.
Odysseyware® v2.25 Administrator User Guide
View sections and questions
l
View answer key for questions. See "View answer key for questions" below.
l
View lesson references. See "View lesson references" on the next page.
l
Hear audio of selected text. See "Hear audio of assignment text" on page 186.
l
l
View and hear translation of selected text. Select from 20 languages. See "View and hear translation of
assignment text" on page 187.
Print assignments. See "Print assignments" on page 186.
To learn more about the tools and features in the Teacher Assignment view, see "Teacher Assignment view tools and
features" on page 169.
View sections and questions
You use the section tabs, previous and next tools and question numbers to navigate and view a lesson in an assignment.
l
Click the section tab to view the questions for the section. Not all sections may have questions.
l
Click the Next Section and Previous Section tools to navigate sections.
l
Click the Next and Previous tools to navigate and view questions within a section.
l
Click a question number to view the question. To see the answer for a question, click Show Answer. To help you
understand the question's status, see "Assignment question status colors and indicators" on page 181.
View lesson material
In the Teacher Assignment view, you can see the material that makes up the assignment lesson. The lesson material
displays in the view and any questions are moved to the bottom of the view.
1. To see the lesson material, click Show Lesson. The tool toggles to Hide Lesson.
2. If there are multiple sections in the lesson, click the section tabs to see the lesson contents and questions for the
applicable section.
3. Click Hide Lesson to close the lesson material and just display the questions.
Tip
You can also add notes, such as helpful advice or guidance, to assignments. When the student is working on the
assignment, they can click the Teacher Note indicator and read the note details. See "Add notes to assignments"
on page 174.
View answer key for questions
For some types of questions, you can view the answer key.
1. To see a question's answer key, navigate to the question.
2. If the Answer Key blue band appears, click Show to see the answer key and click Hide to hide it.
Odysseyware® v2.25 Administrator User Guide
165
View lesson references
View lesson references
You can select text within an assignment, such as lesson text, and view the reference. Not all lesson text has references.
1. Click Show Lesson.
2. Highlight text within a lesson, and then click Reference.
If the text has a reference, it appears in a separate window located in the upper left of the view.
Run student reports using Quick Reports
) tool from the Gradebook > Grading tab, you can run student reports for a selected
Using the Quick Reports ( student and include one or more courses. Unlike running a report using the Reports tool, the time frame for the report is the
term for the course enrollment and all report times are in the default school time zone.
1. Do one of the following to access Quick Reports from the Gradebook:
l
l
On the main nav bar, click Gradebook. On the Grading tab, use the filters to search by student name. See
"Search for students and assigned courses" on page 144.
From the Students > Registration tab, for a selected student, under Controls, click the Go To > Gradebook
shortcut menu option.
2. Click the Quick Reports tool for the student.
3. Select the report from the list of available reports. To learn more about the available student reports from the
Gradebook, see "Available reports" on page 251.
166
Odysseyware® v2.25 Administrator User Guide
Run student reports using Quick Reports
l
l
If you selected the Student lesson plan report, you can also select to include overdue assignments in the report.
If you selected the Student unit grades report, you can also select to only show completed units for the selected
course(s) in the report. Otherwise, all units for the selected course(s) appear.
Odysseyware® v2.25 Administrator User Guide
167
Run student reports using Quick Reports
This action causes applicable courses to display.
4. To select a course, under Choose enrollments, click the check box next to the course name. Or, to select all courses,
click the check box next to the Course column.
5. Select the format to export the report to. See "Report export formats" on page 253.
The selected report export file type downloads to your browser.
6. Click the download item notification to open the file and save it. You can use your browser's Print option or the
application you opened the file with to print the report.
The following example (A) shows a sample PDF for the Detailed Student Grading report.
168
Odysseyware® v2.25 Administrator User Guide
Teacher Assignment view tools and features
7. The report selection page stays open for you to select another report. When finished, click the Close [X].
Teacher Assignment view tools and features
Odysseyware has a special view, we can call it the Teacher Assignment view, that allows teachers (and admins) to open
and manage an assignment. The Teacher Assignment view has many tools and features, some of which allow a teacher
to:
l
See the questions that need to be graded, including the answers, and easily grade the questions.
l
Skip an assignment and skip individual questions within the assignment.
l
View contents of lessons, including any standards assessed (mapped) to lesson assignments.
l
Send messages to students.
l
Print assignments.
The features and tools in the top section of the Teacher Assignment view are static, which means the features and tools do
not change based on the status of the assignment being viewed.
Odysseyware® v2.25 Administrator User Guide
169
Teacher Assignment view tools and features
This table explains the features and tools identified in the top section of the view.
Item
Feature/tool
Description
See…
A
Go to shortcut menu
Opens a new page in Odysseyware
and closes the assignment in the
Teacher Assignment view.
"Exit Teacher Assignment view" on
page 192.
B
Show [Hide] Lesson tool
Shows (hides) lesson's contents.
"View contents of assignments" on
page 164.
C
Reference tool
Shows references of highlighted lesson
text.
"View contents of assignments" on
page 164.
Note: Not all lessons have references.
D
Translate list
Translates highlighted assignment or
lesson text into selected language and
allows audio play in selected language.
"View and hear translation of
assignment text" on page 187.
E
Print list
Select to print assignment, notes, or
student notes.
"Print assignments" on page 186.
F
Speak list
Contains various audio speakers that
you can hear speak highlighted lesson
(or assignment) text.
"Hear audio of assignment text" on
page 186.
G
Attempts counter
Displays the number of times the
student has attempted to complete this
lesson successfully. The student sees
the same counter.
The features and tools in the lower section of the Teacher Assignment view are dynamic, which means some features and
tools do change so that some are not visible or are disabled based on the status of the assignment being viewed.
170
Odysseyware® v2.25 Administrator User Guide
Teacher Assignment view tools and features
This table explains the features and tools identified in the lower section of the view.
Odysseyware® v2.25 Administrator User Guide
171
Teacher Assignment view tools and features
Item
H
Feature/tool
Assignment information
Description
Displays student, course, unit and
assignment information. This information
is generated by the system and cannot
be edited.
See…
l
"View assessed standards mapped to
assignments" on page 178.
Tip: If the assignment has standards
assessed (mapped) based on the
selected standards documents for your
school, when you pause the cursor on
the Lesson ( ) or Project ( )
symbol, the pointer changes to the Hand
icon and you can click the symbol to view
the assessed standards.
I
J
K
Assignment status,
Assignment score and
Update Score tool.
Assignment Actions tools:
l
Assign
l
Skip
l
Reset
l
New Message
Lesson section tabs and
questions
Displays current status and current score
of the assignment. The Update Score
tool allows the teacher to manually
update the assignment score.
Assignment Actions tools allow you to
assign an assignment to the student
(based on current status), skip an
assignment, reset an assignment back to
the default to remove all work, and
message the student about the
assignment.
l
l
L
M
Question tools:
l
Default
l
Skip
l
Don't Skip
Question tools:
l
Help
l
Show [Hide] Answer
l
l
l
Reassign
l
172
l
l
"How grades (scores) are calculated
for assignments and units" on page
150.
"Update scores for assignments" on
page 177.
"Assign assignments" on the facing
page.
l
"Skip assignments" on page 193.
l
"Reset assignments" on page 176.
l
l
l
"Write and send messages" on page
234.
"View contents of assignments" on
page 164.
"Assignment question status colors
and indicators" on page 181.
Questions use colors and indicators to
visually indicate the status of the
question.
Allows a teacher to:
l
l
Displays tabs for each section in the
lesson and the corresponding
questions, by number, in the selected
section.
l
Reassign a skipped question back to
the default.
"Skip questions in assignments" on page
184.
Skip and unskip questions.
Provides a method to send and
respond to question help requests
to/from students.
Indicates or displays the correct
answer to the question.
When viewing a completed question,
you can reassign the question to the
student.
Odysseyware® v2.25 Administrator User Guide
l
l
"View answers for questions" on page
191.
"Reassign questions in assignments"
on page 182.
Assign assignments
Item
Feature/tool
Description
See…
N
Question points, points
possible, and Update tool
Displays points possible for the question
and allows you to manually grade the
question and update the score.
"Grade assignments" on page 152.
O
Question contents
Displays question's content, including
the answer (if show answer is selected)
and the answer key if available for the
question.
"View contents of assignments" on page
164.
P
Upload files
Allows the teacher to upload files that the
student has attached to the question, for
example, an essay.
"Upload student files for assignments" on
page 190.
Assign assignments
You can assign an assignment that has a status of Not Started or Graded. For example, a student did not pass a graded
quiz in the allowed number of attempts. You can assign the lesson and quiz again.
1. Do one of the following to open and view an assignment:
l
On the Home page, in the Assignment Alerts list, in the Title field, click the assignment title.
l
On the main nav bar, click Assignment Alerts, and then in the Title field, click the assignment title.
l
l
On the Gradebook > Grading tab, search for a student or course. In the search results, expand the course to the
assignment level, and then click the assignment title.
On the Gradebook > Action Required tab, in the Assignment field, click the assignment title.
2. From the Actions tools located at the upper right, click the Assign tool as shown here.
The status changes to Assigned.
3. (Optional) If you want to provide comments to the student about why you assigned the assignment, especially if the
assignment was already completed and graded, you can:
l
l
Click the New Message button and send a message to the student, including the assignment details. See "Write
and send messages" on page 234.
Add a note to the assignment that the student can read when they open the assignment. See "Add notes to
assignments" on the next page.
4. If you are finished, to close the assignment, click Go To, and from the shortcut menu, select a page.
Odysseyware® v2.25 Administrator User Guide
173
Add notes to assignments
What the student sees
When the student logs in, if the assignment was already completed and graded, the assignment is returned to their
Assignments list and the status is Assigned.
Add notes to assignments
You can add notes, such as help or other guidance, to an assignment. Or, for example, you can add a note to an essay
question to explain to the student how you graded the essay. You can add one or more notes to a selected section of the
assignment. When the student starts working on the assignment, perhaps the assignment has questions that you've
reassigned, the student sees a Teacher Note indicator and can read the note.
1. Do one of the following to open and view an assignment:
l
On the Home page, in the Assignment Alerts list, in the Title field, click the assignment title.
l
On the main nav bar, click Assignment Alerts, and then in the Title field, click the assignment title.
l
l
On the Gradebook > Grading tab, search for a student or course. In the search results, expand the course to the
assignment level, and then click the assignment title.
On the Gradebook > Action Required tab, in the Assignment field, click the assignment title.
2. To see the lesson material so that you can add notes to it, click Show Lesson. The tool toggles to Hide Lesson.
3. If the assignment has multiple sections, click the Section tab for the area of the assignment that you want to add a
note to.
4. Hover the cursor along the left side of the lesson material, under the How To button, until a gray indicator appears
and changes to Add Note. Click the Add Note button.
174
Odysseyware® v2.25 Administrator User Guide
Add notes to assignments
5. In the Add Note page, enter the text of the note. You are limited to 1000 characters per note. Click Save.
6. If desired, continue selecting Section tabs and adding notes where needed.
7. Click Hide Lesson to close the lesson material and just display the questions.
8. If you are finished, to close the assignment, click Go To, and from the shortcut menu, select a page.
Odysseyware® v2.25 Administrator User Guide
175
What the student sees for assignments with notes
What the student sees for assignments with notes
When the student starts working on the assignment, they see the Teacher Note indicator, and can click it to read the note.
Reset assignments
You can reset an assignment that is in Assigned status but has not been graded (completed). Resetting an assignment
clears all the student's work in the assignment, but does not clear the attempts counter. As an example, you have a student
that started a quiz, but had to log off before completing it. You can reset the assignment to clear any work so that the student
can take the quiz again, however, the attempts counter will be incremented and the student will have to submit an unlock
request again.
1. Do one of the following to open and view an assignment:
l
On the Home page, in the Assignment Alerts list, in the Title field, click the assignment title.
l
On the main nav bar, click Assignment Alerts, and then in the Title field, click the assignment title.
l
l
On the Gradebook > Grading tab, search for a student or course. In the search results, expand the course to the
assignment level, and then click the assignment title.
On the Gradebook > Action Required tab, in the Assignment field, click the assignment title.
2. From the Actions tools located at the upper right, click the Reset tool as shown here.
176
Odysseyware® v2.25 Administrator User Guide
Update scores for assignments
3. At the Confirm reset message, click Confirm.
The student's work is cleared and the assignment status remains at Assigned. The attempts counter does not reset
and the student will need to submit an unlock request.
4. (Optional) If you want to provide comments to the student about why you reset the assignment, you can:
l
l
Click the New Message button and send a message to the student, including the assignment details. See "Write
and send messages" on page 234.
Add a note to the assignment that the student can read when they open the assignment. See "Add notes to
assignments" on page 174.
5. If you are finished, to close the assignment, click Go To, and from the shortcut menu, select a page.
Update scores for assignments
You can update the score for the entire assignment without changing individual question scores.
Odysseyware® v2.25 Administrator User Guide
177
View assessed standards mapped to assignments
Caution
You should only update the score for an assignment in Completed or Graded status. If you accidentally
update the score for an assignment with the status of Assigned or Not Started, all questions in the
assignment are marked Incorrect and are colored red. The status changes to Graded. To fix the assignment,
change the score back to zero and then go the Assignment Alerts tab to change the status back to Assigned
or Not Started. This fix does not alter the attempts counter.
1. Do one of the following to open and view an assignment:
l
On the Home page, in the Assignment Alerts list, in the Title field, click the assignment title.
l
On the main nav bar, click Assignment Alerts, and then in the Title field, click the assignment title.
l
l
On the Gradebook > Grading tab, search for a student or course. In the search results, expand the course to the
assignment level, and then click the assignment title.
On the Gradebook > Action Required tab, in the Assignment field, click the assignment title.
2. Click the Update Score tool located in the upper right of the view, next to the Assignment Score field.
3. In the Update Score page, enter the new Score.
4. Click Update.
The score you just gave the assignment appears as the assignment score.
5. If you are finished, to close the assignment, click Go To, and from the shortcut menu, select a page.
View assessed standards mapped to assignments
You can see the assessed standards' text and nomenclature for standards aligned (mapped) to Odysseyware assignments.
.
178
Odysseyware® v2.25 Administrator User Guide
View assessed standards mapped to assignments
Notes
l
l
Standards Documents are managed by your Odysseyware Administrator. If Standards Documents are
not enabled for your school, you will not have the ability to view assessed standards mapped to
assignments. Not all assignments have aligned standards.
Assessed standards for assignments only appear for 2015 and newer version courses.
1. Do one of the following to open and view an assignment:
l
On the Home page, in the Assignment Alerts list, in the Title field, click the assignment title.
l
On the main nav bar, click Assignment Alerts, and then in the Title field, click the assignment title.
l
l
On the Gradebook > Grading tab, search for a student or course. In the search results, expand the course to the
assignment level, and then click the assignment title.
On the Gradebook > Action Required tab, in the Assignment field, click the assignment title.
The assignment opens in the Teacher Assignment view.
If the assignment is a Lesson with mapped standards, in the information section of the view, when you pause the
) symbol, if the cursor changes to the hand icon as shown in this example, this means you
cursor on the Lesson ( can click that symbol to view the standards.
If the assignment is a Project with mapped standards, when you pause the pointer on the Project ( ) symbol, if
the cursor changes to the hand icon as shown in this example, this means you can click that symbol to view the
standards.
2. To see the standards aligned to the assignment, pause the cursor on the Lesson ( and when the pointer changes to the Hand icon, click the symbol.
Tip
) or Project ( ) symbol,
To help you visually identify the assignment type, some assignments without aligned standards will still show the
Lesson ( ) or Project ( assignment.
) symbol. It is just a static identifier and does not display other information about the
Odysseyware® v2.25 Administrator User Guide
179
View assessed standards mapped to assignments
3. The subject authority code, numbering, or title for all mapped standards for the selected assignment display in a
separate window as shown in this example. The standards appear in alphabetical/numerical order based on your
selected states. If the list is long, use the scroll bar to see all standards.
4. To see the description for a listed standard, click the right arrow ( The information displays in its own window as shown in this example.
5. At this point, you can:
180
Odysseyware® v2.25 Administrator User Guide
) tool.
Assignment question status colors and indicators
l
l
l
) to see a deeper level of information about the standard. You may see the applicable
Click the down arrow ( grade levels, subject, reporting authority, and more as shown in this example.
Click the Previous or Next buttons to move forward or back through all applicable mapped standards. The
number indicator (example 1 of 6) at the bottom of the standards window lets you know that more standards can
be viewed.
Click the Close [X] to close the standards window.
6. If you are finished with the assignment, to close it, click Go To, and from the shortcut menu, select a page.
Assignment question status colors and indicators
An assignment's question numbers and the background area around the question indicate the status of the question. An
asterisk next to the question number indicates the question requires manual grading.
Color
Indicates
Answer to question is correct.
Odysseyware® v2.25 Administrator User Guide
181
Reassign questions in assignments
Color
Indicates
Answer to question is incorrect.
Answer to question requires you to grade it. For example, an essay question.
Answer to question is partially correct. You can keep the partial score or reassign the question again to the
student.
Question was skipped, either by you as the teacher or by the application because a lesson was skipped using
Flex Skipped.
Tip: Gray question numbers are also smaller in size.
Question has not been answered or has been reassigned already for an assignment in progress.
.
Note
An asterisk can mean two different things. If you are viewing an assignment to grade it, the asterisk by the
question number means the question needs to be graded by you. If you see an asterisk beside the score (usually
a score of 0) of an assignment on the Grading tab, it means the student opened a quiz or test, and then for some
reason the quiz or test was closed or the connection was lost and the student submitted an Unlock Test request.
You should have an Unlock Test request on your Action Required tab as well as in the Actions list of the Home
Page. Reassign questions in assignments
As a teacher, you can reassign questions in assignments for a student. When you reassign a question, the attempts counter
increments and the student must answer the question again. For example, a student just achieved the pass threshold for a
lesson. You want the student to read the lesson again and answer only the incorrectly answered questions, so you decide to
reassign several questions.
1. Do one of the following to open and view an assignment:
l
On the Home page, in the Assignment Alerts list, in the Title field, click the assignment title.
l
On the main nav bar, click Assignment Alerts, and then in the Title field, click the assignment title.
l
l
On the Gradebook > Grading tab, search for a student or course. In the search results, expand the course to the
assignment level, and then click the assignment title.
On the Gradebook > Action Required tab, in the Assignment field, click the assignment title.
2. Do the following:
a. If the assignment has sections, select the tab of the section that contains the question(s) you want to reassign.
b. Select the number of the question you want to reassign, and then click the Reassign tool as shown here.
Typically, you may want to reassign questions the student answered incorrectly so those questions have a red
number and background color as shown in the example below.
182
Odysseyware® v2.25 Administrator User Guide
What the student sees for reassigned questions in assignments
The reassigned question's number and background color changes to light gray to indicate that it has not been
answered. For more information, see "Assignment question status colors and indicators" on page 181.
c. If desired, continue selecting questions to reassign.
3. (Optional) If you want to provide comments to the student about why you reassigned the questions, you can:
l
l
Click the New Message button and send a message to the student, including the assignment details. See "Write
and send messages" on page 234.
Add a note to the assignment that the student can read when they open the assignment. See "Add notes to
assignments" on page 174.
4. If you are finished, to close the assignment, click Go To, and from the shortcut menu, select a page.
What the student sees for reassigned questions in assignments
When the student logs in, the assignment is in their Assignments list and the status is set to Assigned so that the student
knows to do it again. When the student opens the assignment and clicks the Work on Questions button, only the questions
in bold must be answered as shown in this example.
Odysseyware® v2.25 Administrator User Guide
183
Skip questions in assignments
The Next Question button is only enabled for the questions that require answering again. When the student answers the
first reassigned question, clicking the Next Question button automatically moves them to the next reassigned question (if
there is one). The student turns in the assignment so that the system (or the teacher) can grade it again.
Skip questions in assignments
As a teacher, you can skip questions in assignments for a student. You can also change a skipped question to a question
that must be answered by the student and reassign the question.
1. Do one of the following to open and view an assignment:
l
On the Home page, in the Assignment Alerts list, in the Title field, click the assignment title.
l
On the main nav bar, click Assignment Alerts, and then in the Title field, click the assignment title.
l
l
On the Gradebook > Grading tab, search for a student or course. In the search results, expand the course to the
assignment level, and then click the assignment title.
On the Gradebook > Action Required tab, in the Assignment field, click the assignment title.
2. Do the following:
a. If the assignment has sections, select the tab of the section that contains the question(s).
b. Select the number of the question you want to skip, and then click the Skip tool as shown here.
184
Odysseyware® v2.25 Administrator User Guide
Skip questions in assignments
The skipped question is grayed-out as shown here.
c. If desired, continue selecting questions to skip.
d. If you marked a question as skipped and want to include it back into the assignment, select the question and click
the Default or Don't Skip tool. Default reassigns the question.
3. If you are finished, to close the assignment, click Go To, and from the shortcut menu, select a page.
Odysseyware® v2.25 Administrator User Guide
185
Print assignments
Print assignments
You can print an assignment's contents, any notes attached to the assignment, or any student notes. Typically, notes are
entered for the assignment by the teacher and while the assignment is being worked on by the student. With an essay
question, you can create a note for the student, up to 1000 characters, explaining your grade or any issues with the essay,
which can then be viewed by the student. See "Add notes to assignments" on page 174.
1. Do one of the following to open and view an assignment:
l
On the Home page, in the Assignment Alerts list, in the Title field, click the assignment title.
l
On the main nav bar, click Assignment Alerts, and then in the Title field, click the assignment title.
l
l
On the Gradebook > Grading tab, search for a student or course. In the search results, expand the course to the
assignment level, and then click the assignment title.
On the Gradebook > Action Required tab, in the Assignment field, click the assignment title.
2. From the Print list, select an item.
3. Depending on your print selection, do the following:
l
For Print Assignment, when the browser window appears, select content options
l
l
Show Teacher Content (default) or Hide Teacher Content
Show Student Answers (default) or Hide Student Answers
4. Right-click in the browser window, and select Print.
5. If you are finished, click Go To, and from the shortcut menu, select a page. This action closes the assignment.
Hear audio of assignment text
You can hear an audio version of selected text of lessons, questions, and assignment information. Several speakers are
available to choose from. Make sure you have your computer's speakers turned on.
1. Do one of the following to open and view an assignment:
186
l
On the Home page, in the Assignment Alerts list, in the Title field, click the assignment title.
l
On the main nav bar, click Assignment Alerts, and then in the Title field, click the assignment title.
Odysseyware® v2.25 Administrator User Guide
View and hear translation of assignment text
l
l
On the Gradebook > Grading tab, search for a student or course. In the search results, expand the course to the
assignment level, and then click the assignment title.
On the Gradebook > Action Required tab, in the Assignment field, click the assignment title.
2. Do one of the following based on the text you want to hear:
l
l
l
To hear lesson text, click Show Lesson. Then, select a section tab and highlight the text you want to hear.
To hear a question's text, select the section number and question number. Then, highlight the question text you
want to hear.
To hear the assignment information, highlight it.
3. From the Speak list, select a speaker.
As each word in the selected text is spoken, the word enlarges to visually indicate the word being spoken and each
sentence is highlighted.
Next to the Speak list, Start and Stop tools appear so that you can stop the audio and start it again.
4. If you are finished, click Go To, and from the shortcut menu, select a page. This action closes the assignment.
View and hear translation of assignment text
You can view and hear a translation of selected text for assignments. 20 languages are available for the text translation.
The translated text appears in a separate window of the Teacher Assignment view. You can click the Play tool in the
translation window to hear the translated text being spoken in the selected language (see Notes below for exceptions). Your
computer must have speakers so that you can hear the translated text being spoken. For example, you can select the text of
the lesson and view and hear the translation in Spanish.
Odysseyware® v2.25 Administrator User Guide
187
View and hear translation of assignment text
Notes
l
l
Translated text is limited to 1000 characters at a time. If you highlight more than 1000 characters, a
message appears stating that your request has been restricted to the first 1000 characters.
The translation audio feature does not apply to the Somali language. You can translate the text and read
it, but you cannot hear the translation of the text being spoken in Somali.
1. Do one of the following to open and view an assignment:
l
On the Home page, in the Assignment Alerts list, in the Title field, click the assignment title.
l
On the main nav bar, click Assignment Alerts, and then in the Title field, click the assignment title.
l
l
On the Gradebook > Grading tab, search for a student or course. In the search results, expand the course to the
assignment level, and then click the assignment title.
On the Gradebook > Action Required tab, in the Assignment field, click the assignment title.
2. Do one of the following based on the text you want to translate:
l
To translate lesson text, click Show Lesson. Then, select a section tab and highlight the text.
l
To translate a question's text, select the section number and question number. Highlight the question text.
l
To translate the assignment information, highlight it.
3. From the Translate list, select a language.
The available languages are: Arabic, Chinese Simplified, Chinese Traditional, Czech, French, German, Greek, Hindi,
Hungarian, Indonesian, Italian, Japanese, Korean, Polish, Portuguese, Romanian, Russian, Somali, Spanish, and
Thai.
Note
Translated text is limited to 1000 characters at a time. If you highlight more than 1000 characters, a message
appears stating that your request has been restricted to the first 1000 characters.
The translated text appears in a separate window.
188
Odysseyware® v2.25 Administrator User Guide
View and hear translation of assignment text
4. If necessary, use the window scroll bars to see the entire translated text.
5. To hear the audio of the translated text being spoken in the selected language, click the Play tool located at the
bottom left of the translated text window.
This example shows the Spanish translation of the selected text as the audio plays. Depending on the language
selected, the words may be highlighted and the current word being spoken may be in bold text.
6. To stop the audio, click the Stop tool.
7. If desired, select another language from the Translate list and listen to the audio of it.
8. To close the translation window, click the Close [X].
9. If you are finished, click Go To, and from the shortcut menu, select a page. This action closes the assignment.
Odysseyware® v2.25 Administrator User Guide
189
Upload student files for assignments
Upload student files for assignments
Students can upload a file that contains the work for an assignment. For example, a student uploads an essay that they had
to write for a lesson. You, as the teacher, can easily upload the file for the assignment.
1. Do one of the following to open and view an assignment:
l
On the Home page, in the Assignment Alerts list, in the Title field, click the assignment title.
l
On the main nav bar, click Assignment Alerts, and then in the Title field, click the assignment title.
l
l
On the Gradebook > Grading tab, search for a student or course. In the search results, expand the course to the
assignment level, and then click the assignment title.
On the Gradebook > Action Required tab, in the Assignment field, click the assignment title.
2. If the assignment has multiple sections, click the section tab that contains the question, and then click the question
number.
3. In the Upload Answer File section, click Browse to locate the named file.
4. Click Upload.
5. If you are finished, to close the assignment, click Go To, and from the shortcut menu, select a page.
190
Odysseyware® v2.25 Administrator User Guide
View answers for questions
View answers for questions
Depending on the type of question in an assignment, you can see the answer. For example, multiple choice, true/false, and
matching type questions will reveal their answers.
1. Do one of the following to open and view an assignment:
l
On the Home page, in the Assignment Alerts list, in the Title field, click the assignment title.
l
On the main nav bar, click Assignment Alerts, and then in the Title field, click the assignment title.
l
l
On the Gradebook > Grading tab, search for a student or course. In the search results, expand the course to the
assignment level, and then click the assignment title.
On the Gradebook > Action Required tab, in the Assignment field, click the assignment title.
2. To see a question's answer, navigate to the question.
3. Click Show Answer. The tool toggles to Hide Answer.
Depending on the type of question, the answers are highlighted as shown here.
Odysseyware® v2.25 Administrator User Guide
191
Exit Teacher Assignment view
4. If the Answer Key blue band appears, click Show to see the answer key and click Hide to hide it.
5. Click Hide Answer to remove the highlighting or any answer text.
6. If you are finished, to close the assignment, click Go To, and from the shortcut menu, select a page.
Exit Teacher Assignment view
When you are finished with an assignment, a Go To shortcut menu lets you exit the Teacher Assignment view and navigate
to a selected Odysseyware page.
1. To exit the view and go to another page, click Go To.
2. From the shortcut menu, select a page.
192
Odysseyware® v2.25 Administrator User Guide
Skip assignments
l
Previous goes to the page you were on when you opened the assignment.
l
The other options take you to the named tab.
Skip assignments
You can skip individual assignments and you can skip an entire unit that has not been started. The associated quizzes and
tests are automatically adjusted to reflect only the material assigned.
When you skip an assignment, several rules apply based course, enrollment, and student settings:
l
l
l
Note
If Flex Assessments for this student and course are enabled (the Flex Skipped check box is selected), any questions
related to the skipped assignment in related quizzes and tests are disabled and not accessible to the student to
answer. Flex Skipped is a student and enrollment setting. Flex Assessments is a course setting.
If the course is not a Flex course, Flex Assessments is not enabled, the student will have the associated questions on
quizzes and tests.
If you skip one or more lessons in a unit, but not all assignments, the questions associated with those lessons are
also skipped on the associated quiz and test. The question numbers for quiz and test items associated to skipped
lessons are disabled and not accessible to the student to answer as shown in this example.
If you enrolled a student in a standard Odysseyware course and you have skipped one or more lessons, but the
skipped lessons still display for the student, check the enrollment settings for the course, or the student profile. If
the Flex Skipped option is not selected, select it. See "Edit student enrollments" on page 136.
There are several ways to skip an individual assignment or an entire assignment unit.
Odysseyware® v2.25 Administrator User Guide
193
Skip individual assignments using the Gradebook
Skip individual assignments using the Gradebook
1. On the main nav bar, click Gradebook.
2. Use the search filters to locate the student or course. See "Search for students and assigned courses" on page 144.
3. Expand the course to the assignment level. See "View students' progress in assigned courses" on page 157.
4. At the individual assignment level, change the Status to Skipped as shown in the example.
The associated quizzes and tests automatically adjust to reflect the skipped assignments and the student does not see the
assignment in their Courses list.
Skip individual assignments
You can open an assignment and mark it as skipped as long as it has not been started.
1. Do one of the following to open and view an assignment:
l
On the Home page, in the Assignment Alerts list, in the Title field, click the assignment title.
l
On the main nav bar, click Assignment Alerts, and then in the Title field, click the assignment title.
l
l
On the Gradebook > Grading tab, search for a student or course. In the search results, expand the course to the
assignment level, and then click the assignment title.
On the Gradebook > Action Required tab, in the Assignment field, click the assignment title.
2. From the Actions tools located at the upper right, click the Skip tool as shown here.
194
Odysseyware® v2.25 Administrator User Guide
Skip assignment units using the Gradebook
This action skips the entire assignment for the student and the student does not see that assignment number in the Courses
list as shown in this example.
Skip assignment units using the Gradebook
You can skip an entire assignment unit as long as it has not been started by the student.
1. On the main nav bar, click Gradebook.
2. Use the search filters to locate the student or course. See "Search for students and assigned courses" on page 144.
3. Expand the course to the unit level. See "View students' progress in assigned courses" on page 157.
4. At the Unit level, select the Skipped check box. This action skips the entire unit.
All assignments in this unit now show a status of “Skipped”, when the unit is expanded as shown in this example.
Odysseyware® v2.25 Administrator User Guide
195
Unblock and block assignments
Tip
As a teacher, you can also use the Teacher Assignment view to skip questions in an assignment. See "Skip
questions in assignments" on page 184.
Unblock and block assignments
You can unblock individual assignments for students assigned to your courses. Typically, on your Home page in the
Activity Stream > Actions list, you see requests to unblock assignments, but Odysseyware provides several ways to view
blocked assignments and unblock them.
If desired, you can manually block an assignment for a student.
Tip
To understand how assignments (lessons, quizzes, and tests) get automatically blocked for a student or a course
enrollment, see "Student profile user fields, enrollment settings, and permissions" on page 55. Or, see "Enrollment
Settings page fields, tools, and settings" on page 117.
To unblock an assignment:
1. Do one of the following for an assignment blocked request:
l
l
Tip
On the Home page, in the Actions list, in the Actions column, click the Assignment Blocked item.
On the Gradebook > Action Required tab, sort the Type column so that Assignment Blocked requests appear
at the top of the Unread list, then click the Assignment title.
You can also filter the Assignment Alerts list that displays on the Home page to only show Blocked/Failed
Assignments and change the status to Assigned which unblocks the assignment.
The expanded assignment opens in the Gradebook > Grading tab.
196
Odysseyware® v2.25 Administrator User Guide
Unblock and block assignments
2. In the Blocked column for the assignment, clear the check mark.
3. If desired, collapse the assignment.
Block assignments
If desired, you can manually block an assignment for a student.
1. On the main nav bar, click Gradebook. By default, the Grading tab appears.
2. Search for assigned courses by student, student group, or by course. See "Search for students and assigned
courses" on page 144.
3. Click the expand (
) symbol in the first column next to the Course Name to drill into the course to the assignment.
Odysseyware® v2.25 Administrator User Guide
197
Unlock tests or quizzes
4. Click the expand (
) symbol in the first column next to the Unit Title to expand or drill into the assignments.
You are now at the assignment level.
5. In the Blocked column, select the check box for the assignment you want to block.
When the student reaches the blocked assignment, he/she must send an unblock request.
Unlock tests or quizzes
You may receive Unlock Test or Unlock Quiz requests from students assigned to your courses. Typically, with an unlock test
or quiz request, it means the student opened a quiz or test, and then for some reason the quiz or test was closed or the
connection was lost. The student must submit a Request to Unlock to the teacher in order to continue taking the test or quiz.
198
Odysseyware® v2.25 Administrator User Guide
Unlock tests or quizzes
You see the Unlock Test (Unlock Quiz) request on your Home page in the Activity Stream > Actions list and also in the
Gradebook > Action Required tab list.
l
To unlock a test or quiz, in the Actions list, click the Unlock Test [Quiz] link.
This action automatically unlocks the test or quiz so that the student can continue.
l
From the Action Required tab, to unlock a test or quiz, click the Assignment title to open the assignment. Click the
Reset tool. See "Reset assignments" on page 176.
Odysseyware® v2.25 Administrator User Guide
199
THIS PAGE INTENTIONALLY LEFT BLANK
View and Manage Courses
This section explains how to view standard Odysseyware courses and how to view and manage custom courses created by
you and other users at your school. You can also view and manage custom assignments for use in custom courses.
l
To view courses, on the main nav bar, click Courses.
l
l
Note
The Courses tab is the default selection. See "Courses tab" below.
The Custom Assignments tab contains the list of custom assignments. See "Custom Assignments tab" on page
227.
Creating custom courses is explained in the Create a Custom Course Guide and creating custom assignments is
explained in the Teacher Authoring Tool Guide. To learn how to obtain copies of these guides, see "Other
Resources" on page 275.
Odysseyware supports our standard courses as well as any custom courses you may want to develop.
l
l
Standard courses are the default courses provided when you purchase Odysseyware. You cannot modify the
Odysseyware standard courses.
Custom courses are those you create either by searching for and combining units and assignments from existing
standard courses or by searching for and combining your custom assignments with assignments from standard
Odysseyware courses. You can also create a course comprised entirely of custom units and assignments created by
you and other users.
Courses tab
The Courses tab contains a list of all standard courses your school is entitled to see and enroll students in as well as
custom courses created by your teachers and/or admins. The Courses tab also provides:
l
l
l
Several sub-tabs (example A) to help you filter the list to the courses you want to view. By default, when you start
using Odysseyware, the All list displays the standard Odysseyware courses. Once your school has created custom
courses, the All list also contains those courses as well. You use the All Standard, Custom, My Courses, and
Archived sub-tabs (filters) to change the course information displayed. See "Filter, sort, and search the Courses list"
on page 203.
A Create Course button (example B) that enables you to create your own custom course. See the Create a Custom
Course Guide for information on how to create custom courses.
A Search button (example C) lets you search your entitled Odysseyware curriculum and other content types (custom
courses and assignments, all standard topics, and Standards documents) to flag content for your custom courses.
See "Search curriculum and other content from the Courses tab" on page 208.
Odysseyware® v2.25 Administrator User Guide
201
Courses tab
The Information and Enrollable columns (example D) provide immediate, visual indicators about the course.
Symbol
Indicates
Course has been published. If the first position in this column is blank, the course is not published yet. It
is still in a draft version.
Course is locked and cannot be edited (these are usually standard Odysseyware courses).
Course (custom) that only the admin can edit.
Course (custom) that the admin and all teachers with create course permissions can edit.
Course (custom) is in draft mode. It can be edited.
When the course was created, Flex Assessments was enabled. This means tests and quizzes were created based on selected lessons and tailored to meet the needs of students. For more information, see
"Flex Assessments, Flex CRx and Flex Skipped" on page 131.
A check mark in the Enrollable column indicates the course is available for student enrollments.
Tools in the Actions column (example E) let you take action for the course.
202
Odysseyware® v2.25 Administrator User Guide
Filter, sort, and search the Courses list
Tools
Indicates
Course contents can be previewed. Applies to all courses. Click to open the course and preview the contents, including a list of the units in the course, and the list of assignments in each unit. See "Preview contents of courses" on the next page.
Course can be copied. Click to copy the course. For more information, see the Custom Course Guide.
Course can be edited. Click to open the custom course and make edits to it. For more information, see the
Custom Course Guide.
Custom course can be archived. Click to archive the custom course. See "Archive custom courses" on
page 226.
Custom course can be unarchived. Click to unarchive the course. To see archived courses, click the
Archived filter.
Filter, sort, and search the Courses list
To help you locate a specific course or courses, you can filter, sort, and search the courses list on the Courses tab.
By default, the All filter is active and all courses - standard and your school's custom courses - are displayed in the list.
Action
Filter list by
course type
Search by subject,
course name,
and/or author
Sort list by subject
Do the following…
l
To display only the Odysseyware standard courses, click the All Standard tab.
l
To display only your school's custom courses, click the Custom tab.
l
To display only courses created by you, click the My Courses tab.
l
To display only courses that have been archived, click the Archived tab.
l
l
In the row immediately below the Subject, Course, and Author column headings are blank
smart search boxes. Start typing in any smart search box and once you have entered at least
three characters, the list is filtered to match the entered characters.
Click to the right of the Subject column heading name to display an ascending/descending
control. Sort the column.
Odysseyware® v2.25 Administrator User Guide
203
Preview contents of courses
Action
Reset (remove)
column filters
Do the following…
l
Click the Reset filters symbol located in the lower left of the page. The filters are removed
from the list and the default list is displayed.
Page through the list
As the list grows, use the item number and paging controls located at the bottom of the page to view all items.
l
From the list, select the number of items you want displayed on the page.
l
Use the paging controls to move forward or backward through the pages.
Preview contents of courses
Odysseyware has a course preview mode that lets you see the actual contents of an assignment within a course unit. You
cannot perform any tasks in preview mode; it is just for viewing assignment content.
You can preview:
l
Lessons and Projects - Preview contents, including vocabulary audio files.
l
Quizzes - Preview questions and see the answers.
l
Tests - Preview questions and see the answers.
Preview mode for courses is available from several access points:
l
From the Courses tab to view the contents of assignments in existing and custom courses
l
From the Courses tab Search feature while searching curriculum, custom courses and assignments, and topics.
l
From the Custom Course Search feature while searching for content for your custom courses.
Tip
If a custom course has both Published and Draft versions, you can preview the contents of both versions.
These steps explain how to preview a course from the Courses tab.
1. On the main nav bar, click Courses. By default, the Courses tab is active.
To preview the contents of an existing course, do the following steps. To preview the contents of a custom course
during course creation, see the Custom Course Guide.
2. Click the All Standard, Custom, or My Courses tab to narrow the courses list and then use the Subject, Course, or
Author filters to locate the course.
3. Under Actions, click the Preview (
) tool.
The course opens in the preview page. All units in the course are indicated by a book symbol and right-facing arrow
as shown in this example.
204
Odysseyware® v2.25 Administrator User Guide
Preview contents of courses
If previewing a custom course with both Published and Draft versions, you see the contents for both versions as
shown in this example.
4. To expand a unit to show the assignments, click the right-facing arrow.
The arrow changes to a down-facing arrow and all of the unit's assignments are displayed as indicated by the page
symbol.
Odysseyware® v2.25 Administrator User Guide
205
Preview contents of courses
5. To see an assignment's contents, click the assignment title.
The course contents appear in the course preview mode page. In the upper left, you see the course information.
206
Odysseyware® v2.25 Administrator User Guide
Preview contents of courses
6. If you are viewing the contents of a quiz or test, you can click Show Answer to see the question's answer. Click
Hide Answer to deactivate the answer.
7. To close the contents preview page and return to the course preview page, click Close.
Odysseyware® v2.25 Administrator User Guide
207
Search curriculum and other content from the Courses tab
Search curriculum and other content from the Courses tab
You can use the Search button on the Courses tab to search the standard Odysseyware curriculum, as well as other
content, such as any custom courses and assignments you have created and saved, Odysseyware topics, and, if enabled
for your school, any Standards documents. Searching through the various types of content available to you can help you
make decisions about the courses and content you want to use or create for your students. There are several ways to search
content:
l
l
Navigate through "levels" of a selected content type. For example, Odysseyware standard Curriculum is organized
into levels by Subject, then by Course, then by Units, and finally by Assignments. This means you can drill into a
course all the way to the assignment level to see the content before assigning the course to students or creating a
custom course. See "Search (explore) through content levels and save your search paths" on page 213.
Enter a keyword and apply filters to narrow your search results for a selected content type. For example, you want to
search Topic content for all uses of the word "energy", but you want to only see items for Grade 8. See "Search
content by keyword" on page 219.
Content types available to search
Several content types are available to search for materials for your custom course. Content types available in Odysseyware
are: Curriculum, Custom, Topic, and Standards.
The content types available to search are the same as the ones available in search when creating or editing custom
courses. (For more information, see the Create a Custom Course Guide.)
Note
l
208
The examples shown are used to demonstrate search features so the content types (courses, units, assignments,
topics, or standards) shown in the following examples may not be typical for your school. For example, if you do
not have Standards Documents enabled and selected for your school, the Standards tab is not available.
Curriculum content is the standard Odysseyware courses. You can only search the curriculum you are entitled to
see.
Odysseyware® v2.25 Administrator User Guide
Content types available to search
l
Custom content contains any custom courses and assignments created by admins and teachers at your school. After
you drill into the courses or assignments by clicking the right arrow ( ) tool, you see the name of the author for the
custom course or assignment so that you can find the correct content faster. If your school has not created any custom
courses or assignments, no content will appear.
Note
You must have the "Create/Edit Courses" permission enabled for your teacher profile to search Custom content.
The other content types of Curriculum, Topic, and Standards do not require permission to search their content.
See your Odysseyware Administrator if you require the permission enabled for your teacher profile.
Odysseyware® v2.25 Administrator User Guide
209
Content types available to search
Tip
To see and access custom assignments created by your school, click the Custom tab and then click the
Assignments ( l
210
) tool.
Topic content contains discipline-specific lessons and projects from the standard curriculum. Topic content is
organized by discipline subject.
Odysseyware® v2.25 Administrator User Guide
Content types available to search
l
Note
Standards content contains state-specific standards and other recognized academic documents that establish what
students need to learn by the end of each grade. Odysseyware categorizes the standards by state and provider
organization. Standards mapping is a relationship between the Odysseyware curriculum (assignments specifically)
and the various standards published by state standards bodies.
Standards Documents must be enabled for your school by an Admin for you to see the Standards content tab.
(For more information, see "Manage standards documents for your school" on page 29.)
Odysseyware® v2.25 Administrator User Guide
211
Search options and tools
Search options and tools
Available search options are:
l
l
The Navigate ( ) tool allows you to navigate and explore the "levels" in the selected content type, starting at the
highest level all the way down to the lowest level. As you move down through the levels, you create a visible search
path or "breadcrumbs" that you can "star" to save for later use. You can also click a level in the search path to
navigate back to that level. See "Search (explore) through content levels and save your search paths" on the facing
page.
The Search ( ) tool allows you to search in a selected content type by keyword to target specific content. See
"Search content by keyword" on page 219.
Other helpful search tools allow you to:
l
l
212
Visually see and navigate back the search path (example A).
Save the search path so that you can easily access it again (example B). See "Save and access search paths
(breadcrumbs)" on page 218.
Odysseyware® v2.25 Administrator User Guide
Search (explore) through content levels and save your search paths
l
l
l
Flag content items (units, assignments, topics, subtopics, standards, and substandards) to save them to a list so that
you can access those items later (example C). See "Flag and view saved search items" on page 223.
Preview assignments to see if the content is relevant (example D). See "Preview assignment material" on page 225.
Refine your search to target key areas of the curriculum relevant to your students' needs using the advanced search
filtering options (example E). See "Keyword search advanced filtering options" on page 220.
Search (explore) through content levels and save your search paths
By default, when search is opened, the Explore page appears with the content type set to the Curriculum tab and the
Navigate (
) tool is active. You use the Navigate tool to search and explore through a selected content type by "levels".
As you navigate down through the levels, you create a visible search path or "breadcrumbs". You can save your search
paths to access them later to assist you in quickly creating custom courses. The options available vary based on the level of
content you are searching.
Organization of content levels
The content levels in search are organized like this:
Odysseyware® v2.25 Administrator User Guide
213
Search (explore) content
l
Curriculum and Custom content starts at the Subject level, then moves down to Course, then down to Units, and
then to the lowest level which is Assignments (lessons, projects, tests, quizzes).
l
l
l
For Custom content, you can click the Assignments ( assignments.
) tool to quickly access a list of the custom
Topic content starts with the discipline Subject, such as English and Mathematics, then moves down to Grade levels,
down to Topics, then to Subtopics, down to the lowest level of lessons and projects.
Standards content requires that you first select a standards document to search. Then, based on the standards for
the document, the first level is Subject, then Course, then Standard, to various levels of Substandards, and then to
lessons and projects which have mapped standards.
Search (explore) content
1. Select a specific tab (Curriculum, Custom, Topic, and Standards) to search by that content type. If you selected
Standards, choose a standards document from the list. This example shows that a Curriculum search starts at the
Subject level.
2. Click the right arrow ( ) tool located at the end of the item's properties bar to move to the next level of the
selected content. This example shows the next level of Course for a Curriculum search. If the course has Flex
214
Odysseyware® v2.25 Administrator User Guide
Search (explore) content
Assessments, a FLEX indicator appears.
3. Click the right arrow ( ) tool located at the end of the item's properties bar to move to the next level of the
selected content. This example shows the Units in Algebra II for a Curriculum search.
Notice that as you navigate to this level in the content, you are building a visible search path, or "breadcrumbs"
located below the toolbar (#1). As you navigate into deeper levels of selected content, this search path gets longer,
so the path text may get truncated. To see the full path, hover the cursor over the path. The full search path text
appears in a tooltip. At this level, you have options for saving your search path and flagging items.
l
l
To save a search path, click the Star ( ) tool located at the end of the search path. See "Save and access
search paths (breadcrumbs)" on page 218.
Click the Flag ( ) tool to flag one or more items to save to a list for later use. See "Flag and view saved
search items" on page 223.
Odysseyware® v2.25 Administrator User Guide
215
Search (explore) content
4. Continue clicking the right arrow ( search.
216
). This example shows the lowest level of Assignments for a Curriculum
Odysseyware® v2.25 Administrator User Guide
Search (explore) content
5. If desired, at this level you can:
l
l
l
Click the Preview ( ) tool to preview an assignment's material to see if it is relevant for your course. See
"Preview assignment material" on page 225.
To save a search path, click the Star ( page.
) tool. See "Save and access search paths (breadcrumbs)" on the next
Click the Flag ( ) tool to flag one or more items to save to a list for later use. See "Flag and view saved
search items" on page 223.
6. To move back a level, click the left arrow ( ) located at the beginning of the search path (#2).
Odysseyware® v2.25 Administrator User Guide
217
Save and access search paths (breadcrumbs)
Save and access search paths (breadcrumbs)
You can save a search path and easily access it again. Search paths are saved to a selected content type. This means the
search paths you save for Curriculum content are different than the search paths you save for Standards content. Search
paths remain saved to the list until you remove them.
Tip
Search path "breadcrumbs" you save in the Custom Course Search are also available when you use the
Courses tab Search button. This helpful feature makes it easier for you to quickly access content in either search
method to save you time.
1. To save a search path, click the Star ( ) tool located at the end of the search path. The star changes to solid blue
(#1) to indicate the path has been saved.
2. To access a saved search path, click the content-type (Curriculum, Custom, Topic, Standards) tab.
3. Click the Star button (#2). A list displays all of your saved search paths.
4. To go to the path, click the right arrow ( ).
5. To remove a search path from the saved list, click the Star tool (#3) next to the path.
218
Odysseyware® v2.25 Administrator User Guide
Search content by keyword
Search content by keyword
Search content by keywordcan be used for any content type (Curriculum, Custom, Topic, and Standards). You search the
selected content type by entering a search term and, if desired, selecting advanced filters (see "Keyword search advanced
filtering options" on the next page.) Currently, 50 items will load in the results. If the results are large, a scrollbar lets you see
all the items and a Load More button lets you load more results. If no search results can be found, a message appears so
that you can change your search term or any filters.
Tip
The search term or keyword you enter must be a full word, no wildcards. The keyword persists across all content
types, so you can start on one content tab, enter a search term or keyword, and then click the other tabs to see the
results for that content type based on the entered word. Just delete the word to enter a new one.
Odysseyware® v2.25 Administrator User Guide
219
Keyword search advanced filtering options
Keyword search advanced filtering options
The Filter ( ) tool at the end of the search text box allows you to access advanced filtering options. Advanced
filtering can help narrow your search results and the filtering options that display are based on the Content type (Curriculum,
Custom, Topic, or Standards) you are searching.
Advanced filtering options include:
l
Grade Level options (#1), allowing one or more grades to be selected.
l
Subject option (#2), allowing one or more subjects to be selected.
l
Assignments type (#3), allowing to limit search to just lessons or projects.
l
Author (#4) (Custom content only) to search custom courses or assignments by author.
l
Reset (#5), which clears the current filters.
More than one filter can be used at a time and filter results persist even when the Advanced Filtering page is closed. If there
are active filters that are currently hidden, the filter tool is colored blue (#6).
220
Odysseyware® v2.25 Administrator User Guide
Search content by keyword
Tip
You can easily move between navigation search and keyword search. Just click the applicable tool.
Search content by keyword
1. Select a content-type (Curriculum, Custom, Topic, and Standards) tab. If you selected Standards, select a
standards document from the list.
Note
You must have Standards Documents enabled for your school to see the Standards tab and you only have
access to the standards documents allowed by the state or states you service.
2. On the toolbar located below the tabs, click the Search ( ) tool.
3. In the Search text box, enter the keyword you want to search on, and then click the Search tool located at the end of
the Search text box.
4. If results are found, the items display below the Search text box. If many items were returned, a scrollbar appears to
indicate that you can scroll through the results. As you scroll down the results, a Load More button lets you see more
pages of items. If the results are large, you may want to add some filters to narrow the results.
In this example, Topic content was searched by the keyword "decimals". The search results display in a list and a
scrollbar appears to indicate that many items were returned.
Odysseyware® v2.25 Administrator User Guide
221
Search content by keyword
5. To narrow the search results, click the Filter ( search advanced filtering options" on page 220.
) tool and select one or more filtering options. See "Keyword
For this example, Grade Level 4 and Lessons options were selected. Notice the search results now show only three
items.
222
Odysseyware® v2.25 Administrator User Guide
Flag and view saved search items
6. If desired, click Reset to reset the filtering options and select other options. Or, click the Filter ( close the advanced filters page.
) tool again to
7. You can:
l
l
l
Click the Flag ( ) tool to flag one or more items and save them to a list for later use. See "Flag and view
saved search items" below.
Clear the keyword and enter a new keyword. Or, click another content tab and search its contents.
Click the Navigation ( 214.
) tool to navigate into the selected content. See "Search (explore) content" on page
Flag and view saved search items
Whether you are navigating through content levels or have used keyword search to find selected content, you can flag
certain items to save them to a flagged list. Your flagged list is specific to the selected content type. What this means is,
when you are on the Curriculum tab and you click the View flagged items ( ) tool, you see the flagged items specific to
Curriculum content. Items stay in your flagged list until you remove them. Items in your flagged list can be selected to
include in your custom course.
Odysseyware® v2.25 Administrator User Guide
223
Visual indicator for item flagging
Tip
Items you flag in the Custom Course search are also available when use the Search button on the Courses tab
and vice versa. This helpful feature makes it easier for you to save your search content in either search method.
For example, you have some time to search content, but not enough time to build a custom course. You can easily
search using the Search button on the Courses tab, and flag content. Later, when you have time to build your
custom course, open your flagged list and add those items to your course.
Visual indicator for item flagging
If an item, such as a unit, assignment, subtopic, or standard has the Flag ( saved to a flagged list.
) tool in its properties bar, the item can be
Flag items and view your flagged list
1. To flag an item, click the Flag ( ) tool (#1). The Flag tool changes to a solid flag indicator ( ).
2. To view the list of flagged items, select a click the content-type (Curriculum, Custom, Topic, Standards) tab. Then,
click the View Flagged List tool (#2) located next to the Search tool.
224
Odysseyware® v2.25 Administrator User Guide
Preview assignment material
l
To remove a flagged item from the list, click the Flag ( ) tool (#3) in the item's properties bar.
Preview assignment material
While you are searching for content for your custom course, you can preview an assignment's material to see if it is relevant
to your course. You can preview:
l
Lessons - Preview contents, including vocabulary audio files, questions and see the answers.
l
Projects - Preview details, instructions, any questions and see the answers.
l
Quizzes - Preview questions and see the answers.
l
Tests - Preview questions and see the answers.
The assignment type you can preview is dependent on your selected content type. For example, when searching Standards
content, you can only preview lessons and projects.
Visual indicator for previewing material
If an item's material can be previewed, the Preview ( ) tool appears in the item's properties bar.
Preview assignment material
1. Select a content-type tab and search for content.
2. To preview an assignment's material, click the Preview ( ) tool.
The assignment's contents appear in the assignment preview mode page.
3. Scroll through the material.
4. To see the answer for questions, click Show Answer.
5. To close the assignment preview mode page and return to search, click Close.
Odysseyware® v2.25 Administrator User Guide
225
Archive custom courses
Archive custom courses
Because you cannot delete custom courses in Odysseyware, to help manage the volume of custom courses, you may want
to archive custom courses that you no longer need. You can archive a course that you created or a course that you have
permission to edit. You can also unarchive a course.
Note
Archived courses are not available for student enrollments.
To archive a custom course:
1. On the main nav bar, click Courses. By default, the Courses tab is active.
2. Click the Custom sub-tab (filter button) to see all custom courses, or click the My Courses sub-tab to see only your
custom courses. Then, filter, sort, or search the list to locate the custom course you want to archive. See "Filter, sort,
and search the Courses list" on page 203.
3. Under Actions, click the Archive tool.
The course is removed from the active lists and is added to the Archived list.
To unarchive a custom course:
1. On the main nav bar, click Courses. By default, the Courses tab is active.
2. To see all archived courses, click the Archived sub-tab.
3. To unarchive a custom course, under Actions, click the Unarchive tool.
The course is removed from the Archived list and added back to the active lists.
226
Odysseyware® v2.25 Administrator User Guide
Custom Assignments tab
Custom Assignments tab
The Custom Assignments tab contains a list of all custom assignments created by teachers at your school and it provides:
l
l
Several filters (example A) to help you narrow the list to the custom assignments you want to view. Several column
filters also provide a method of finding assignment by title, author, and sort by assignment type. See "Filter, sort, and
search the Custom Assignments list" on the next page.
A Create Assignment button (example B) that enables you to create your own custom assignments. See the Teacher
Authoring Tool Guide.
The Information column (example C) contains symbols that provide immediate, visual indicators about the assignment.
Symbol
Indicates
Assignment has been published. If the first position in this column is blank, the assignment is not
published yet. It is still “under construction".
Assignment that only the admin can edit.
Assignment that the admin and all teachers with "Create/Edit Courses" permission can edit.
Assignment is in draft mode. It can be edited.
Tools in the Actions column (example D) let you take action for the assignment.
Odysseyware® v2.25 Administrator User Guide
227
Filter, sort, and search the Custom Assignments list
Tool
Indicates
Assignment contents can be previewed. Click to open the assignment and preview the contents. See "Preview contents of courses" on page 204.
Assignment can be copied. Click to copy the assignment to create a new custom assignment.
Assignment can be edited. Click to open the custom assignment and make edits to it.
Custom assignment can be archived. Click to archive the custom assignment so that it no longer can be
used. See "Archive custom courses" on page 226.
Custom assignment can be unarchived. Click to unarchive the assignment. To see archived assignments,
click the Archived filter.
Filter, sort, and search the Custom Assignments list
To help you locate a specific custom assignment, you can filter, sort, and search the list on the Custom Assignments tab.
l
On the main nav bar, click Courses. Then, click the Custom Assignments tab.
By default, the All filter is active and all custom assignments created by admins and teachers for the school display.
Action
Filter list by
assignment
Search by title and/or
author
Sort list by
assignment type
(lesson, project, quiz,
test)
Reset (remove)
column filters
228
Do the following…
l
l
l
l
To display only custom assignments created by you, click the My Assignments tab.
To display only custom assignments that have been archived, click the Archived tab. For
more information, see "Archive/unarchive custom assignments" on the facing page.
In the row immediately below the Title and Author column headings are blank smart search
boxes. Start typing in any smart search box and once you have entered at least three
characters, the list is filtered to match the entered characters.
Click to the right of the Type column to display an ascending/descending control. Sort the
column.
l
Click the Reset filters symbol located in the lower left of the page. The filters are
removed from the list and the default list is displayed.
Odysseyware® v2.25 Administrator User Guide
Archive/unarchive custom assignments
Page through the list
As the list grows, use the item number and paging controls located at the bottom of the page to view all items.
l
From the list, select the number of items you want displayed on the page.
l
Use the paging controls to move forward or backward through the pages.
Archive/unarchive custom assignments
Because you cannot delete a custom assignment after it has been published, you may want to archive custom assignments
that you no longer need. You can archive an assignment that you created or an assignment that you have permission to
edit. You can also unarchive an assignment.
To archive a custom assignment:
1. On the main nav bar, click Courses. By default, the Courses tab is active.
2. Click the Custom Assignments tab.
3. (Optional) Filter or sort the list, or enter text to locate the custom assignment you want to archive. See "Filter, sort, and
search the Custom Assignments list" on the previous page.
4. Under Actions, click the Archive tool.
The assignment is removed from the active list and is added to the Archived list.
To unarchive a custom assignment:
1. On the main nav bar, click Courses. By default, the Courses tab is active.
2. Click the Custom Assignments tab, and then for View, click the Archived filter.
3. To unarchive the assignment, under Actions, click the Unarchive tool.
The assignment is removed from the Archived list and added back to the active lists.
Odysseyware® v2.25 Administrator User Guide
229
THIS PAGE INTENTIONALLY LEFT BLANK
Receive, Send, and Export Internal Odysseyware Messages
Odysseyware provides an internal messaging system that allows teachers and admins to receive messages from other
teachers, admins, students, and from the Odysseyware support system in the form of system notifications. Teachers and
admins can send messages to other teachers, admins, students, and groups. Students can receive messages from their
teachers and send messages to their teachers while they are working on assignments. Teachers and admins can also
export several message types to a PDF format so that the message details can be shared externally with others, such as
parents and guardians.
As the Admin, you control whether or not the teachers and students can use the internal messaging system (school
permission) and if so, which students can send and or receive messages using the messaging system (student permission).
Note If the internal messaging system permission is disabled at the school level by the Admin, the Messages tool on the
main nav bar is grayed-out or appears inactive. The student permission, "Allow Message Send", is also disabled.
l
To access the internal messaging system, on the main nav bar, click Messages.
The Messages tab appears. See "Messages tab" below.
Tip
You can also view new messages and take action on them using the Home page > Activity Stream tab > New
Messages list.
Messages tab
By default, the Messages tab displays All messages (unread and read) in your Inbox in chronological order by date and
time when received. Unread messages appear in bold text and read messages are in normal text.
l
l
Tip
To read a message, under Actions, click the View message ( ) tool. Depending on the type of message, you
may be able to archive, forward, reply to, and export the message.
To write a message, click New Message. See "Write and send messages" on page 234.
New messages received also appear in the New Messages list of the Home > Activity Stream tab. See "Activity
Stream tab" on page 21.
The Messages tab has features and tools to help you manage the messages list. Symbols visually indicate the type of
message and other features include:
l
l
l
Several filters (example A) so that you can easily find and manage messages. Filtering and sorting changes the
information displayed. See "Filter, sort, and search your Messages list" on the next page.
Several tools (buttons shown in example B) that allow you to quickly write and send messages, mark messages as
read or unread, and archive multiple messages.
A message type symbol in the Type column (example C) that visually indicates the type of message. See "Message
type symbols" below.
l
Date and time of the message and message sender or receiver name (example D).
l
Subject of the message and a short preview of the message contents (example E).
l
An Actions column that displays action tools (example F) so that you can view, reply to, forward, archive, view the
lesson in the message, export, and move an archived message back in your Inbox. See "Message actions symbols"
on the next page.
Message type symbols
Symbols in the Type column visually indicate the type of message. You can sort the Type column by message type.
Odysseyware® v2.25 Administrator User Guide
231
Filter, sort, and search your Messages list
Symbol
Indicates
See...
System-generated message, such as the result of a batch enrollment,
new enrollment, enrollment change, etc.
"Read system-generated messages"
on page 242.
Help needed request from a student while working on assignment.
"Read and reply to help-requested
messages" on page 239.
Person-to-person message from another teacher, admin, or student.
"Read and reply to person-to-person
messages" on page 241.
Message actions symbols
Symbols in the Actions column visually indicate the type of action you can take for a message.
Symbol
Indicates
View message. Opens the Message page so that you can read
the message. Other action buttons are available based on the
type of message.
See...
l
l
l
Reply to message. Opens the Reply to Message page so that you
can reply to the sender and add other recipients to the message.
l
l
"Read system-generated messages"
on page 242.
"Read and reply to person-to-person
messages" on page 241.
"Read and reply to help-requested
messages" on page 239.
"Read and reply to person-to-person
messages" on page 241.
"Read and reply to help-requested
messages" on page 239.
Forward message. Opens the Forward Message page so that you
can forward the message to other recipients and include a
response.
"Forward messages" on page 245.
Export message to pdf. Creates a pdf of the message, including
any message threads, so that you can effectively communicate
message details with others.
"Export messages" on page 243.
View lesson in help-requested message. Opens the lesson and
the student's question so that you can reply to the lesson help
request.
"Read and reply to help-requested
messages" on page 239.
Archive message. Removes the message from the Inbox list and
puts it under the Archived list.
"Archive and unarchive messages" on
page 247.
Move message to Inbox. Removes the message from the
Archived list and puts it under the Inbox list.
"Archive and unarchive messages" on
page 247.
Filter, sort, and search your Messages list
By default, the Messages tab displays All messages (unread and read) in your Inbox in chronological order by date and
time when received. Unread messages appear in bold text and read messages are in normal text.
You can filter, sort, and search the list to find a specific message or messages with a specific subject. Depending on the
filters you choose, the column headings on the list may change. For example, when viewing Sent messages, the To column
appears in place of the From column.
232
Odysseyware® v2.25 Administrator User Guide
Filter, sort, and search your Messages list
Action
Filter list to see only archived
or sent messages
Filter list to see read or unread
messages
Do the following...
l
From the Inbox list, select Archived.
l
From the Inbox list, select Sent.
By default, the list displays All Messages (read and unread).
l
l
Search for messages by
sender/receiver or subject
To see only read messages, select Read Messages.
To see only unread messages, select Unread Messages.
In the row immediately below several column headings are blank smart search boxes.
l
Sort list
l
Reset list (clear search filters)
l
Start typing in any smart search box and once you have entered at least three
characters, the list is filtered to match the entered characters.
Click to the right of a column heading name to display an ascending/descending
control. Sort the column.
To reset the list after entering search characters, delete the characters in the text
box. Press Enter.
Page through the list
As the list grows, use the item number and paging controls located at the bottom of the page to view all items.
l
From the list, select the number of items you want displayed on the page.
l
Use the paging controls to move forward or backward through the pages.
Odysseyware® v2.25 Administrator User Guide
233
Write and send messages
Write and send messages
Odysseyware provides several ways for you to use the internal messaging system to communicate with other users. Who
you can communicate with depends on your user role:
l
l
l
l
Students can only send and receive messages to and from their teacher(s).
Teachers can send and receive messages to and from admins, all teachers, students assigned to their courses,
students that the Teacher registered in Odysseyware, and to groups that they are the owner of.
Super Teachers can send and receive messages to and from admins, all teachers, groups that they are the owner of,
students assigned to their courses, and students that have the same Campus ID as the Super Teacher (if the Super
Teacher has the "Restrict to Campus" permission enabled for their user profile). For more information, see "Super
Teacher restrictions enforced by Campus ID" on page 14.
Admins can send messages to everyone, including groups owned by them and others, and receive messages from
other admins, teachers, and students assigned to courses where the Admin is the teacher of record.
Write and send messages from the Messages tab
1. On the main nav bar, click Messages.
2. On the Messages tab, click New Message.
The Message page appears.
3. To select the message recipients, do the following:
a. From the Contacts list, select a type of contact to filter the list. Depending on your user role, the types of contacts
you can select from may include All Students, My Students, Admins, Teachers, All Groups, and My Groups.
Or
In the search field, start entering the first few characters of the person's name or username.
234
Odysseyware® v2.25 Administrator User Guide
Write and send messages to students enrolled in courses
Tip
You can start typing the contact's name in the blank box to filter the list to only show contacts that match the
characters you enter.
b. If you selected either All Groups or My Groups, from the Groups list, select a group.
c. Click the check box for the contact(s). By default, if you selected a group, all of the group members appear as
selected on the Group Members tab and their names are automatically placed in the To field of the message. To
remove a group member from the recipient's list, clear the check box.
d. Follow steps a - c to continue adding recipients to the message.
4. Enter the Subject of the message.
Tip As you are typing the subject and message, the automated spelling check tool will underline words in red that it feels
are misspelled. You can keep the word as is or fix the spelling.
5. Type the message in the large box below the format toolbar. You can use the formatting tools to change the look and
structure of the message.
6. When you are satisfied with the contents and recipients, click Send Message.
Based on the number of message recipients, your Sent list contains a message for each recipient. For example, if
you sent the message to 12 recipients, your Sent list contains 12 person-to-person messages.
Write and send messages to students enrolled in courses
You can write and send a message to all students enrolled in a course assigned to you. For example, you will be
unavailable to provide course assistance for several hours during a regularly scheduled school day. You can message the
students in your course(s) that you will respond to their questions when you are available.
1. On the main nav bar, click Course Enrollment.
2. On the Course Enrollments tab, select the View by Course filter.
3. In the Subject and Course fields, select the subject and course.
4. In the Teacher field, enter the first few characters of your name.
5. Click Search.
Odysseyware® v2.25 Administrator User Guide
235
Write and send messages to students enrolled in courses
6. From the search results, select the student(s) you want to message, or to message all students in the course, select
the check box at the top of the list next to the Student Name column.
7. Click New Message.
The Message page appears with the selected student(s) in the To field.
8. Continue as you would to send any other message - enter a subject and message content, add other students,
teachers, or group members as message recipients.
9. Click Send Message.
Based on the number of message recipients, your Sent list contains a message for each recipient. For example, if
you sent the message to four students, your Sent list contains four person-to-person messages as shown in this
example.
236
Odysseyware® v2.25 Administrator User Guide
Write and send messages from the Gradebook
Write and send messages from the Gradebook
You can write and send a message to a student, or a student group, while you are viewing and managing their assignments
in the Gradebook > Grading tab.
1. On the main nav bar, click Gradebook.
2. On the Grading tab, in the Student field, enter the first few characters of the student's first or last name, student ID, or
campus ID. Select the student from the list of matching results.
Or
If you want to locate a group of students, in the Group field, enter the first few characters of the group name. Select
the group from the list of matching results.
3. Click Search.
The student's name(s) appears with all enrolled courses listed below it.
4. If you have more than one student, for example, you searched for a student group, for any student, click the New
Message tool.
In the Message page, the selected student appears in the To field. If you are sending the message to a student
group, go to step 5. If you are only sending the message to one student, go to step 6.
5. To send the message to a group, from the Contacts list, select All Groups (Admins and Super Teachers only) or
select My Groups.
a. From the Groups list, select a group.
b. By default, all of the group members appear as selected on the Group Members tab and their names are
automatically placed in the To field of the message. To remove a group member from the recipient's list, clear the
check box.
Odysseyware® v2.25 Administrator User Guide
237
Write and send messages from within assignments
6. Continue as you would to send any other message - enter the subject and message contents.
7. Click Send Message.
Write and send messages from within assignments
You can write and send a message to a student while you are viewing and managing their assignment. The Teacher
Assignment view has a New Message button that allows you to send a message to the student while you are viewing the
questions, answers and contents of their assignment.
1. Do one of the following to open and view an assignment:
l
On the Home page, in the Assignment Alerts list, in the Title field, click the assignment title.
l
On the main nav bar, click Assignment Alerts, and then in the Title field, click the assignment title.
l
l
On the Gradebook > Grading tab, search for a student or course. In the search results, expand the course to the
assignment level, and then click the assignment title.
On the Gradebook > Action Required tab, in the Assignment field, click the assignment title.
The Teacher Assignment view appears.
2. Click the New Message button.
The Message page appears with the student's name in the To field.
3. To include the assignment information as the subject of the message, click the Assignment Info check box.
Otherwise, enter a subject.
238
Odysseyware® v2.25 Administrator User Guide
Read and reply to help-requested messages
4. Continue as you would to send any other message.
Read and reply to help-requested messages
When students need help with a specific question in an assignment, they can send the teacher a message using the Ask
For Help ( ) button below the question. Messages sent by students from within an assignment, using the
Help button, have “Help Needed” in the Subject and provide a link in the message itself to the assignment.
Tip Help Needed or Help Requested messages also appear in New Messages list and Actions list on the Home > Activity Stream tab as well as in the Gradebook > Action Required tab.
The following steps explain how to read and reply to a help-request message from the Messages tab. For more information,
see "Messages tab" on page 231.
1. On the main nav bar, click Messages.
2. Use the Type column sort filter to sort the list in ascending order by message type as shown in this example. Help
needed requests are now displayed at the top of the list. Help needed requests use this symbol ( ).
Odysseyware® v2.25 Administrator User Guide
239
Read and reply to help-requested messages
3. To read the message, under Actions, click the View message ( ) tool. You see the student's comments and you
can click the Assignment link to go to the assignment and reply to the student's help request.
Or,
To go directly to the question in the assignment where the student initiated the request, under Actions, click the View
Lesson ( ) tool.
The Help request opens on top of the assignment in the Teacher Assignment view as shown in this example.
4. Enter your reply in the text box and click Reply.
5. To close the Help request, click the Close [X].
Under Actions, other actions you can take for a help-requested message are:
l
To forward the message, click the Forward ( l
To archive the message, click the Archive ( l
To export the message, click the Export ( ) tool. See "Forward messages" on page 245.
) tool. See "Archive and unarchive messages" on page 247.
) tool. See "Export messages" on page 243.
This next set of steps explains the message response for the student.
240
Odysseyware® v2.25 Administrator User Guide
Read and reply to person-to-person messages
1. If the student is working in Odysseyware, they see the new messages indicator that appears next to the Messages
tool on the main nav bar. Otherwise, when they log in, the new messages indicator visually tells them that a new
message has arrived.
2. The student clicks Messages, and then clicks the message from the teacher.
3. The student clicks the Assignment link to open the assignment.
4. The student reads the teacher's reply and can respond to it.
Read and reply to person-to-person messages
Reading and replying to a person-to-person message is as simple as reading and replying to an email message in any
commercial email program.
1. On the main nav bar, click Messages.
2. Use the Type column sort filter to sort the list in ascending order by message type. A person-to-person message uses
this symbol ( ).
3. To read the message, under Actions, click the View message ( ) tool.
4. To reply to the message, click the Reply button.
Tip
To reply to a message without reading it, under Actions, click the Reply ( ) tool.
The Reply to Message page appears with the sender's name in the To field and the original subject and message
content.
Odysseyware® v2.25 Administrator User Guide
241
Read system-generated messages
5. You can keep the default information that appears or delete it. From the Contacts list, you can select additional
contacts to receive the message. Enter your reply in the text box.
6. When finished, click Send Message.
Under Actions, other actions you can take for a person-to-person message are:
l
To forward the message, click the Forward ( l
To archive the message, click the Archive ( l
To export the message, click the Export ( ) tool. See "Forward messages" on page 245.
) tool. See "Archive and unarchive messages" on page 247.
) tool. See "Export messages" on the facing page.
Read system-generated messages
System-generated messages occur when:
l
l
A new enrollment has occurred (Subject = New Enrollment).
l
A new enrollment is processed by the Odysseyware system (Subject = Batch Enrollment Result).
l
l
l
242
An enrollment changes, such as an enrollment has been transferred to another teacher (Subject = Enrollment
Change).
System support notifies the teacher of record that an enrollment may soon be archived and the teacher may need to
take action (Subject = Notification to teacher regarding pending archival action).
System support notifies the teacher of record that a student has completed a course (Subject = Notification of
completed course).
System support notifies the school Admin that a student attempted to use their Single Sign-On credentials and an
association for the student could not be found in Odysseyware (Subject = Unassociated Login Attempt).
Odysseyware® v2.25 Administrator User Guide
Export messages
You will want to read system-generated messages, especially after enrolling students, because with a Batch Enrollment
Result message, you are notified if any enrollments failed to be created as shown in this example.
Tip
System-generated messages also appear in New Messages list on the Home > Activity Stream tab.
1. On the main nav bar, click Messages.
2. Use the Type column sort filter to sort the list in ascending order by message type. A system-generated message
uses this symbol ( ).
3. To read the message, under Actions, click the View message ( ) tool.
4. If desired, do one of the following:
l
If you do not want to take action, click Close.
l
To archive the message, click the Archive button. See "Archive and unarchive messages" on page 247.
l
To forward the message, click the Forward button. See "Forward messages" on page 245.
Export messages
You can export person-to-person messages and help-requested messages to PDFs so that you can provide the
communication details to parents and administration. When you export a message that has multiple communication efforts
(threads), if you select the most recent message, the entire communication thread is exported. You can export unopened
and opened messages.
To export an unopened message from the Messages tab:
1. On the main nav bar, click Messages.
By default, the Messages tab displays All messages (unread and read) in your Inbox in chronological order by date
and time when received. Unread messages appear in bold text and read messages are in normal text.
Odysseyware® v2.25 Administrator User Guide
243
Export messages
2. (Optional) To filter the list to see only unread or read messages in the Inbox, from the All Messages list, select
Unread Messages or Read Messages. Or, change the Inbox filter to show Sent or Archived messages.
3. Under Actions, click the Export ( ) tool.
The message downloads as a PDF. Depending on your browser, the file may show on a tab at the bottom of the
page.
4. Click to open the file, or just attach the pdf file to any email in an external email program.
To export an opened message from the Messages tab:
1. On the main nav bar, click Messages.
By default, the Messages tab displays All messages (unread and read) in your Inbox in chronological order by date
and time when received. Unread messages appear in bold text and read messages are in normal text.
2. (Optional) To filter the list to see only unread or read messages in the Inbox, from the All Messages list, select
Unread Messages or Read Messages. Or, change the Inbox filter to show Sent or Archived messages.
3. To open the message, double-click it.
4. Click the Export button.
244
Odysseyware® v2.25 Administrator User Guide
Forward messages
The message downloads as a PDF.
To export an opened message from the Home page > Activity Stream > New Messages tab:
1. On the main nav bar, click Home.
2. On the Activity Stream tab, in the New Messages list, click a person-to-person or help-requested message to open
it.
3. Click the Export button.
The message downloads as a PDF.
Forward messages
You can forward any type of message to others. When you forward a message, the To field is empty and you must select at
least one recipient. You can forward unopened and opened messages.
To forward an unopened message:
1. On the main nav bar, click Messages.
By default, the Messages tab displays All messages (unread and read) in your Inbox in chronological order by date
and time when received. Unread messages appear in bold text and read messages are in normal text.
Odysseyware® v2.25 Administrator User Guide
245
Forward messages
2. (Optional) To filter the list to see only unread or read messages in the Inbox, from the All Messages list, select
Unread Messages or Read Messages. Or, change the Inbox filter to show Sent or Archived messages.
3. Under Actions, click the Forward ( ) tool.
The Forward Message page appears with the original subject and message content.
4. To select the message recipients, do the following:
a. From the Contacts list, select a type of contact to filter the list. Depending on your user role, the types of contacts
you can select from may include All Students, My Students, Admins, Teachers, All Groups, and My Groups.
Or
In the search field, start entering the first few characters of the person's name or username.
b. If you selected either All Groups or My Groups, from the Groups list, select a group.
c. Click the check box for the contact(s). By default, if you selected a group, all of the group members appear as
selected on the Group Members tab and their names are automatically placed in the To field of the message. To
remove a group member from the recipient's list, clear the check box.
246
Odysseyware® v2.25 Administrator User Guide
Mark messages as Read or Unread
d. You can enter additional comments in the message area and delete any part of the original message content.
e. When finished, click Send Message.
Tip
You can forward a message while reading it. Just click the Forward button.
Mark messages as Read or Unread
When you open a message, the message is automatically marked as Read. If desired, you can easily mark a message as
Read or Unread. By default, the Inbox displays all messages - read and unread - in chronological order by date and time
when received. You can filter the Inbox list to see Archived or Sent messages.
1. On the main nav bar, click Messages.
2. To filter the list to see only unread messages in the Inbox, from the All Messages list, select Unread. Or, change the
Inbox filter to show Sent or Archived messages.
3. To select a message to mark as Read or Unread, click the check box next to the Type column, or to select all
messages, click the check box in the column heading.
4. Click Mark as Read or Mark as Unread.
Depending on the filters you applied, the message, or messages, are removed from the list.
Archive and unarchive messages
Because you cannot delete messages in Odysseyware, you may want to archive messages to keep your Inbox list
manageable. You can archive unopened and opened messages and you can archive multiple unopened messages from
the Messages tab.
If desired, you can move archived messages back to your Inbox.
To archive unopened messages from the Messages tab:
1. On the main nav bar, click Messages.
2. (Optional) Filter or sort the list to locate the message(s) you want to archive. See "Filter, sort, and search your
Messages list" on page 232.
In the example below, the list was filtered to show only read messages (example A).
Odysseyware® v2.25 Administrator User Guide
247
Archive and unarchive messages
3. To select a message, click the check box next to the Type column, or to select all messages, click the check box in the
column heading (example B).
4. Under Actions, click the Archive ( (example C).
) tool, or if archiving more than one message, click the Archive button
The message(s) is(are) removed from the list and now appear in the Archived list.
To archive an opened messages from the Messages tab:
1. (Optional) Filter or sort the list to locate the message(s) you want to archive. See "Filter, sort, and search your
Messages list" on page 232.
2. To read the message, double-click it.
3. To archive the message, click the Archive button.
To archive an opened message from the Home > Activity Stream > New Messages tab:
1. On the main nav bar, click Home.
2. On the Activity Stream tab, in the New Messages list, click a message to open it.
3. Click the Archive button.
The message is removed from the New Messages list and now appears in the Archived list on the Messages tab.
248
Odysseyware® v2.25 Administrator User Guide
Archive and unarchive messages
To unarchive or move archived messages back to your Inbox:
1. On the main nav bar, click Messages.
2. To see all archived messages, from the Inbox list, select Archived (example A).
3. To move an archived message back to your Inbox, select the check box for the message, and under Actions, click the
Move to Inbox ( (example B).
) tool. To move multiple messages, select their check boxes and click the Move to Inbox button
The message(s) is(are) removed from the Archived list and now appear in chronological order by date and time
received in the Inbox.
Odysseyware® v2.25 Administrator User Guide
249
THIS PAGE INTENTIONALLY LEFT BLANK
Run Reports
Odysseyware has a variety of student reports available to help you manage and track student activity, such as time on task
and score, progress, such as scores across attempts for a given course, and more. Additional administrative reports let your
school admin track faculty progress and grade overrides. See "Available reports" below.
The two access points in Odysseyware for running reports are:
l
l
The main nav bar Reports tool. Depending on your Odysseyware user role, the Reports tool may contains the full set
of student and administrative reports. See "Run reports using the Reports tool" on page 260.
The Quick Reports tool on the Gradebook > Grading tab. The Quick Reports tool appears after you have searched
for a student or if you accessed the Gradebook from the student's Go To > Gradebook shortcut. The set of reports that
you can run from the Quick Reports tool is limited to student reports. See "Run student reports using Quick Reports"
on page 166.
You can export the report as a Web page (HTML), CSV file, or a PDF. See "Report export formats" on page 253.
Note
To export a report as a PDF, you need to have Adobe® Acrobat® Reader® or another PDF reader software
installed.
Available reports
Odysseyware provides a full set of administrative and student reports. The reports you can see are based on your
Odysseyware user role. See "User role permissions and student viewing rights" on page 12.
This table explains all of the current reports and where available in Odysseyware. Reports that are available to specific
purchase plans or user roles are noted. To see samples of available reports, see "Sample reports" on page 261.
Report
Course Completion Breakdown
Description
Note: Report available to Admins only.
Reports Gradebook
X
Shows course completion percentages by 10% increments
(decile) by campus to give admins a high-level view of how
students are progressing through the school year at the
selected campus and allowing admins to focus on courses
where students are falling behind.
Course Percentage Complete
Shows a student's progress as a percentage completed in
one or more assigned courses along with the current score
for completed assignments.
X
Odysseyware® v2.25 Administrator User Guide
X
251
Available reports
Report
Course Progress Monitor
Description
Note: Report available to Admins only.
Reports Gradebook
X
Shows the number of students behind target, on target, or
not yet started (future start date) on a per course basis for
active enrollments by campus. This report can be used by
the admin to focus on those courses that need attention. The
report also displays the number of On Hold enrollments per
course.
l
l
l
Behind target is defined as having one or more
assignments with a past due date that are in Assigned
or Not Started status.
On target is defined as having no assignments with a
past due date that are in Assigned or Not Started
status.
Future start date is defined as a start date that is after
the current date.
Detailed Student Grading
Shows student grades at the assignment, unit, and course
levels, along with time on task.
X
ECash Consumption
Note: Report available to ECash schools only.
X
View your E Cash usage.
Faculty Progress
Note: Report available to Admins and Super Teachers
only.
X
Shows outstanding assignment alert items for selected
teachers.
Group Overview
Shows the course grade and percentage complete by course
for individual members of a selected group. This is useful for
teachers that have used student groups to create classrooms
for course enrollments. You can run the report each day to
see how each member of the group is progressing for a
course.
X
Note: As a Teacher or Super Teacher, you can only view
group members allowed by your user role.
Group Progress
Shows detailed progress, by course, for a selected student
group. Aggregate progress details include:
l
Group's average completion percentage
l
Lowest individual completion percentage.
l
Highest individual completion percentage.
l
Group's average course score.
l
Lowest individual course score.
l
Highest individual course score.
X
Note: As a Teacher or Super Teacher, you can only view
group members allowed by your user role.
Login/Logout Times/ Report
252
Shows a list of selected users, their login and logout times,
and the duration of each session, for each day during the
selected date range.
Odysseyware® v2.25 Administrator User Guide
X
X
Report export formats
Report
Pre/Post-Test Scores
Description
Shows a comparison of pre-test/post-test scores for courses
using CRx mode.
Reports Gradebook
X
X
For more information, see "How CRx mode works" on page
129.
Student Activity Daily
Breakdown
See a detailed log of the amount of time students worked on
each course by day, along with the total time spent in all
selected courses.
X
X
Student Activity Summary
Shows the total amount of time selected students spent in
each course for the date range or selected term, along with
the total time spent in all courses.
X
X
Student Lesson Plan
Shows a detailed breakdown of all assignment(s) for each
selected course for a student. Details include: Course,
teacher assigned, assignment title, unit, status of assignment
due date and completed date if appropriate.
X
X
Student Progress Report
Shows the number of lessons completed and number of
lessons in the selected course, overall course grade, grade
by assignment type and weight, progress in course, and total
time spent in course for selected students.
X
X
Student Unit Grades
Shows the score, unit by unit, for selected courses for
selected students. You have the option to select completed
units only and view the cumulative score.
X
X
Completed means all assignments (including projects) have
been submitted and all items requiring teacher-grading have
been scored.
Track Grade Overrides
Note: Report available to Admins only.
X
Shows changes to assignment grades and the teachers that
made the changes. Changes included in the report are:
Assignment score, assignment status, question score,
question status (skipped/unskipped), and question reassign.
Report export formats
Several export formats are available for reports.
l
Web - Opens a new tab in your browser to display a formatted, printable HTML report as shown in this example of the
Group Progress report.
Odysseyware® v2.25 Administrator User Guide
253
Report export formats
l
l
254
CSV – Comma-separated value file. For most supported browsers, creates a downloaded file that you can open in
Microsoft® Excel® or any application that supports .CSV files to display the data as shown in this example of the
Group Progress report.
PDF – For most supported browsers, creates a formatted report and downloads it so that you can open it in a PDF
reader application as shown in this example of the Group Progress report.
Odysseyware® v2.25 Administrator User Guide
Select report data filters
Depending on your browser, if you open the downloaded file, you may have to use the Back button or click the
Odysseyware tab to go back to the application. You are still logged into Odysseyware.
Select report data filters
When running reports (using the Reports tool), you select filters that determine the data (criteria) to include in the report. The
data criteria selection filters are: Time-frame, Campus, Group, Users, and Enrollments. The data selection filter categories
that display depend on the selected report and criteria that displays depends on your user role.
Note
For Super Teachers with the "Restrict to Campus" permission enabled, report selection criteria is restricted to
User (Students), Groups, and Enrollments in which students' Campus IDs match the Super Teacher's Campus ID
and students that have enrollments for which the Super Teacher is the TOR.
This table explains the report data filters and how to use them.
Filter: Description
Time zone: Displays your school's default time
zone.
Do the following...
Available from the Home tab of the Reports menu.
l
To select a different time zone for the report, select one from the
list.
Odysseyware® v2.25 Administrator User Guide
255
Select report data filters
Filter: Description
Do the following...
Select Time-frame: Dates the report should cover,
such as a school term or custom dates.
1. To easily locate a term, in the Term text box, start typing a
term name to filter the list.
2. To select a term, click the check box beside the term, or to
select all terms, click the check box at the top of Select
column.
Or,
To use custom dates for the report, in the Start Date and
End Date fields, click to activate a calendar and select
dates.
The record count displays the number of terms based on any filters
applied.
256
Odysseyware® v2.25 Administrator User Guide
Select report data filters
Filter: Description
Do the following...
Select Campus: Campus IDs to include in the
report.
1. If desired, enter characters in the Campus search text box
to narrow the list to a specific campus.
Note: The Select Campus filter category only
appears for Admin users for the Admin-only related
reports. See "Available reports" on page 251.
2. To select a campus, click the check box beside the campus
ID, or to select all campus IDs, click the check box at the top
of the Select column.
Select Group: Group(s) to include in the report.
1. If desired, enter characters in the Group Name or Owner
search text box to narrow the group list.
Note: The groups that appear in the Select Group
filter category are determined by your user role and
group ownership. For more information, see "User
role permissions and student viewing rights" on
page 12.
Select Users: Students or Teachers/Admins to
include in the report.
Note: The users that appear in the Select Users
filter category are determined by your user role. For
example, an Admin user can see all users teachers, other admins, and students. For more
information, see "User role permissions and student
viewing rights" on page 12.
2. To select a group, click the check box beside the group
name, or to select all groups, click the check box at the top
of the Select column.
1. If desired, enter characters in the Name, Username,
Student ID, or Campus search text boxes, or select an
option from the Status or Type fields to narrow the users
list. Certain reports allow you to select users by Type as
shown in the examples below.
2. To select a user, click the check box beside the name, or to
select all users, click the check box at the top of the Select
column.
The record count displays the total number of users available to
select from based on any filters applied.
Odysseyware® v2.25 Administrator User Guide
257
Select report data filters
Filter: Description
258
Odysseyware® v2.25 Administrator User Guide
Do the following...
Select report data filters
Filter: Description
Select Enrollments: Course enrollments to include
in the report.
Do the following...
1. Click the Show/Refresh button to display all courses for the
selected users.
2. Use the Course, Edition, Student, Teacher, Status, or
Reason filters to easily locate course enrollments. Note:
Reason options only apply to enrollments with a status of
Archived.
3. If desired, click the Course name to expand the course, and
then click the check box next to the course(s) to include in
the report. Or, to include all courses, click the check box at
the top of the Select column.
4. Depending on the selected report, other options appear:
l
l
For the Student lesson plan report, select to include
overdue assignments in the report.
For the Student unit grades report, select to only show
completed units for the selected course(s) in the report.
Otherwise, all units for the selected course(s) appear.
The record count displays the total number of courses available to
select from based on any filters applied.
Odysseyware® v2.25 Administrator User Guide
259
Run reports using the Reports tool
Filter: Description
Do the following...
Run reports using the Reports tool
When using the Reports tool to run reports, you select various filters which determine the data to include in the report and
select a report format.
Note
Depending on the report, filters applied, and selected export to type, some reports will generate many pages. For
example, if you run the Faculty Progress report, select all teachers, and export to PDF, you generate a separate
report for each teacher.
1. On the main nav bar, click Reports.
2. If desired, to change the time zone for the report, select a different time zone.
3. From the reports menu on the left, select a report. See "Available reports" on page 251.
Important
260
Remember - The report menu changes based on your user role. Teachers and Super Teachers will not see
all the reports available to Admins. The following example shows the reports available to Admins.
Odysseyware® v2.25 Administrator User Guide
Sample reports
4. Depending on the selected report, applicable filter categories appear. In each category, select the data to include in
the report. See "Select report data filters" on page 255.
5. From the Export as section (at the top or bottom of the filters area), select a report export format. See "Report export
formats" on page 253.
6. Depending on your selected report export format, you can open the file immediately or save it.
Sample reports
This section shows sample PDFs of the current, available reports.
Course Completion Breakdown
Odysseyware® v2.25 Administrator User Guide
261
Sample reports
Course Percentage Complete
Course Progress Monitor
262
Odysseyware® v2.25 Administrator User Guide
Sample reports
Detailed Student Grading
Odysseyware® v2.25 Administrator User Guide
263
Sample reports
Faculty Progress
264
Odysseyware® v2.25 Administrator User Guide
Sample reports
Group Overview
Group Progress
Odysseyware® v2.25 Administrator User Guide
265
Sample reports
Login/Logout Times
266
Odysseyware® v2.25 Administrator User Guide
Sample reports
Pre/Post-Test Scores
Odysseyware® v2.25 Administrator User Guide
267
Sample reports
Student Activity Daily Breakdown
268
Odysseyware® v2.25 Administrator User Guide
Sample reports
Student Activity Summary
Odysseyware® v2.25 Administrator User Guide
269
Sample reports
Student Lesson Plan
270
Odysseyware® v2.25 Administrator User Guide
Sample reports
Student Progress Report
Odysseyware® v2.25 Administrator User Guide
271
Sample reports
Student Unit Grades
272
Odysseyware® v2.25 Administrator User Guide
Sample reports
Track Grade Overrides
Odysseyware® v2.25 Administrator User Guide
273
Sample reports
274
Odysseyware® v2.25 Administrator User Guide
Other Resources
Many resources are available to help you understand and use Odysseyware features and functionality. To access these
resources:
Administrators and Teachers can click the Help link located at the bottom of any Odysseyware page to access the
Help and Technical Support page. Click the Browse resources button under the Browse the Training Support Site
section. This action opens the Odysseyware Training Resources page.
l
Go directly to the Odysseyware Training Resources page at: https://www.odysseyware.com/training-resources.
Training Resources include helpful course lists, curriculum catalogs, free online tutorials and webinars. User guides
are located under the Documents section of the Getting Started: Admin, Getting Started: Teachers, Reports,
Advanced Resources, Curriculum Resources, and Customization categories. Click a category and look for the
Documents section of the page. For new releases, any updated guides are also listed under the New Features
category. Some guides may also appear under the Quick Links section of the page.
l
Available user guides include:
l
Admin Quick Start Guide
l
Parent User Guide
l
Admin User Guide
l
Placement Test Guide
l
SPARK Courses User Guide
l
Reports Guide
l
Course User Guide
l
Skills Diagnostic Guide
l
Create a Custom Course Guide
l
Student Quick Start Guide
l
Course Versioning Guide
l
Student User Guide
Odysseyware® v2.25 Administrator User Guide
275
Other Resources
276
l
Custom Course Conversion Guide
l
Teacher Authoring Tool Guide
l
CRx Pacing Guide
l
Teacher Quick Start Guide
l
CRx User Guide
l
Teacher User Guide
l
Flex Assessments/Flex Skipped/Flex CRx Guide
l
Writer User Guide
l
Messaging Guide
Odysseyware® v2.25 Administrator User Guide
Index
A
About link
Action Required list
filtering by status
Action Required tab
assignments
grading
blank essay submitted notifications
blocked assignment requests
filtering list
help requests
manual grading requests
paging through the list
resetting filters
searching list
sorting list
test and quiz unlock requests
Actions list
assignments
grading
Grade Assignment notifications
resetting
managing items
activating
enrollments
teachers_admins
Active status
Active status (Hold=Off)
Activity Stream tab
Actions
Assignment Alerts
New Messages list
Add Parent
Add Students
adding
admins
associations, users
course enrollments
school terms
students
teachers
Admin user role
admins
adding
changing user status
managing OASIS API Key
passwords
editing
permissions
Change Grading, Pacing, and Assessments
Change Password
OASIS API Key
Skip Questions
18
148
147
153
147
147
148
147
147
149
149
148
148
147
22
152
156
22
141
94
17
116
21
22
24
22
90
90
84
42
108
40
54
84
13
84
94
92
94
92
92
92
92
user profiles
editing
usernames
editing
Allow Message Send
Allow Messaging
Allow Student Notes
allowed characters
usernames and passwords
answer key
viewing for questions
answers
viewing for questions
archive grace periods
changing
Archive tab
archived messages
moving back to Inbox
viewing
Archived status
archiving
custom assignments
custom courses
enrollments
messages
from the Messages tab
while reading
students
teachers_admins
assessments settings
school
Assign Courses
assigning
assignments
assignment activity symbols
Assignment Alerts
Assignment Alerts list
Activity Stream tab
filtering and sorting
paging through the list
resetting filters
Assignment Alerts tab
assignments
grading
assignment type symbols
assignments
assigning
blocking
changing status of
changing status to Skipped
grading
lessons
viewing assessed standards
viewing material
managing
printing contents of
94
94
64
36
36, 65
56, 87
165, 191
191
39
38
249
233
17, 39
229
226
140
247
248
71
94
32
90
52, 173
24
49
24
50
51
51
49
155
25
52, 173
197
52
193
52, 152, 155
Odysseyware® Administrator User Guide v2.25
178
165
164
186
277
assignments, custom – courses
projects
viewing assessed standards
question status colors and indicators
questions
reassigning
skipping
unskipping
viewing answers for
resetting
scores
updating
skipping
tests
unlocking
text
hearing audio of
viewing and hearing translation of
unblocking
updating scores
uploading student files
viewing contents of
viewing mapped standards
viewing progress of
viewing references
writing and sending messages from
assignments, custom
archiving
unarchiving
Associations
adding
editing
students
viewing
teachers_admins
viewing
viewing
author (custom content)
searching on
178
181
182
184
184
191
176
177
52, 193
198
186
187
196
155
190
164
161
157
166
238
229
229
58, 88
42
42
58
88
42
220
B
Batch Enrollment Result messages
reading
batch enrollments
creating
failure messages
results messages
Blank Essay Notification
blank essay submitted notifications
Action Required tab
Block Lesson Progress
Block Quiz Progress
Block Term End Progress
Block Test Progress
blocked assignment requests
Action Required tab
278
232
242
108
113
113
36
147
32, 60, 119
33, 60, 119
65, 121
33, 61, 120
147
Odysseyware® v2.25 Administrator User Guide
blocking
assignments
197
C
Calendar tab
41
Home page
25
57, 87
Campus ID
Change Grading, Pacing, and Assessments 37, 91-92
37, 91-92
Change Password
Change Passwords
38, 64
changing
school grading, pacing and assessments set34
tings
school permissions
38
content
searching by keywords
219
119
Copy School Values
course CRx mode indicator
116
course enrollments
accessing for students
73
accessing for teachers
95
adding for students
108
changing status of
140
editing for students
136
Enroll Students fields, tools, and settings
114
rescheduling
135
search results
paging
106
Settings page fields and settings
118
Settings tool color indicator
117
Course Enrollments tab
105
paging through search results
106
search filters
106
course length
enrollments
selecting
111
course length options
116
course preview mode
204
course status indicator
116
courses
author
searching
203
contents
previewing
204
custom
201
filtering by course type
203
filtering the list
203
Flex Assessments
132
paging through list
204
resetting list filters
204
search
advanced filtering options
220
exploring content by levels
221
flagged indicator
224
flagging items
223
Courses tab – enabling
previewing assignment materials
225
224
viewing flagged list
searching for
203
203
sorting by subject
sorting the list
203
201
standard
Courses tab
201
202
Actions tools
curriculum
searching
208
curriculum topics
searching
210
custom content
searching
209
custom courses
archiving
226
unarchiving
226
203
filtering by course type
information symbols
202
paging through courses list
204
resetting list filters
204
search
options and tools
212
Search button
201
searching for courses
203
sorting list by subject
203
standards
searching
211
Create Another Enrollment
116
Create Parent Profile tab
98
Create/Edit Courses
91
creating
student groups
76
CRx mode
129
enrollments
116
enabling
111
CRx Pass Threshold
32, 60, 119, 129
CRx=Off
116
CRx=On
116
curriculum
searching content
208
viewing courses
201
curriculum topics
searching content
210
Custom Assignment tab
paging through the list
229
custom assignments
author
searching the list
228
filtering the list
228
searching content
209
sorting the list
228
Custom Assignments tab
227
Actions tools
227
custom assignments
archiving
unarchiving
filtering and sorting the list
information symbols
resetting list filters
searching the list
custom courses
archiving
search
content types
searching content
unarchiving
229
229
228
227
228
228
201
226
208
209
226
D
Default Term
deleting
school terms
student groups
disabling
logins
for parents
for students
for teachers_admins
60
40
81
101
72
95
E
editing
archive grace periods
associations, users
course enrollments
enrollment settings
students
parent profiles
passwords
students
school calendar
school messages
school name
school terms
school time zone
student groups
students
user profiles
usernames
admins
students
teachers
Enable Grading View
Enable OASIS API
enabling
CRx mode
enrollments
logins
for parents
for students
Odysseyware® Administrator User Guide v2.25
39
42
136
70
101
70
42
28
28
40
28
79
70
94
70
94
37, 64
36
111
101
72
279
Enroll Students fields, tools, and settings – filtering
for teachers_admins
Enroll Students fields, tools, and settings
enrolling
students
enrollment settings
student profiles
Block Lesson Progress
Block Quiz Progress
Block Test Progress
CRx Pass Threshold
Default Term
Flex CRx
Flex Skipped
Lesson Pass Threshold
Lesson Weight
Max Lesson Attempts
Max Quiz Attempts
Max Test Attempts
Personalize Grading and Pacing
Personalize Weights
Project Weight
Quiz Pass Threshold
Quiz Weight
Test Pass Threshold
Test Weight
enrollment status types
enrollments
activating
archiving
block term end progress
copy school values setting
course CRx mode indicator
course length options
course status indicator
creating
creating multiple enrollments
CRx mode
enabling
editing
editing teacher of record
Enroll Students fields, tools, and settings
grading and pacing settings
Block Lesson Progress
Block Quiz Progress
Block Test Progress
CRx Pass Threshold
Flex CRx
Flex Skipped
Lesson Pass Threshold
Max Lesson Attempts
Max Quiz Attempts
Max Test Attempts
Quiz Pass Threshold
Test Pass Threshold
280
95
114
109
60
60
60
61
60
60
61
61
60
61
60
60
60
60
61
61
60
61
60
61
17
141
140
121
119
116
116
116
108
116
111
136
139
114
119
119
120
119
120
120
119
119
119
120
119
119
Odysseyware® v2.25 Administrator User Guide
monitored assessments settings
quiz
test
pacing attempts allowed settings
personalize grading and pacing setting
personalize monitored assessments setting
personalize weights setting
placing On Hold
rescheduling
school terms
searching
by course
by students
Settings page fields and settings
Settings tool color indicator
status
changing
student tools writer
scoring
spelling and grammar
weight settings
project
quiz
test
weights settings
lesson
enrollments, batch
creating
exporting
messages
External IDs
managing
121
121
119
119
121
120
140
135
40
106
107
118
117
140
121
121
120
120
120
120
108
243
44
F
Feedback
providing suggestions or issues
filtering
Action Required list
by assignment status
Assignment Alerts list
Course Enrollments
search choices
Courses list
courses search
Course Enrollments
Gradebook Grading tab
Custom Assignments list
Gradebook Grading tab
search choices
Messages list
Parents list
reports
Students Registration list
students search
Gradebook Grading tab
20
148
148
50
106
203
106
144
228
144
232
100
255
69
144
First semester course length (Sem 1) – guardians
Teacher/Admin list
92
111
First semester course length (Sem 1)
flagged search content
removing from list
225
viewing
224
flagging
search content
223
131
Flex Assessments
courses
132
33, 61, 120, 130, 133
Flex CRx
Flex Skipped
33, 61, 120, 131, 134
57, 64, 87
Force Password Change
forwarding messages
245
111
Full semester course length
G
Go To shortcut menu
Gradebook Grading tab
Students Registration tab
Teacher Assignment view
grace period
Grade Assignment notifications
resetting
Gradebook
Action Required tab
Grading tab
groups
writing messages to
running student reports
writing and sending messages from
Gradebook Action Required tab
Blank Essay Notification
viewing essay question
blocked assignment requests
unblocking assignments
filtering list
help requests
replying to
manual grading requests
grading assignment
searching list
sorting list
test and quiz unlock requests
unlocking
Gradebook Grading tab
assignment progress
viewing
assignments
viewing mapped standards
Go To shortcut menu
searching
by course
by student or student group
grading
assignments
143
54
192
39
156
147
143
237
166
237
148
148
148
147
147
148
148
148
157
161
143
146
145
52, 152, 155
grading and pacing settings
enrollments
Block Lesson Progress
119
119
Block Quiz Progress
Block Test Progress
120
119
CRx Pass Threshold
Flex CRx
120
120
Flex Skipped
Lesson Pass Threshold
119
119
Max Lesson Attempts
Max Quiz Attempts
119
120
Max Test Attempts
Quiz Pass Threshold
119
119
Test Pass Threshold
school
Block Lesson Progress
32
Block Quiz Progress
33
33
Block Test Progress
CRx Pass Threshold
32
Flex CRx
33
Flex Skipped
33
Lesson Pass Threshold
32
Max Lesson Attempts
32
Max Quiz Attempts
33
Max Test Attempts
33
Quiz Pass Threshold
32
Test Pass Threshold
33
grading settings
school
32
Grading tab
paging through search results
145
search filters
144
Grading, Pacing, and Assessments (GPA) settings
personalization overview
121
Grading, Pacing, and Assessments tab
29
group owner
79
groups
75
adding members to
79
creating
76
deleting
81
editing
79
enrolling in courses
108
Gradebook
writing messages
237
removing members from
79
sending messages to
234
transferring ownership of
80
Groups
57
Groups list
searching and sorting
78
Groups tab
54, 75
Actions tools
75
searching and sorting the list
78
guardians
creating profiles for
98
Odysseyware® Administrator User Guide v2.25
281
guide conventions – Messages & Display tab
editing profiles
providing access to Parent Portal
guide conventions
101
97
12
H
Help
resources
Help link
accessing technical support and resources
help requested messages
replying to
viewing
help requests
Action Required tab
holding
enrollments
Home page
Activity Stream tab
Actions list
Assignment Alerts
New Messages list
Calendar tab
275
21
239
232
147
140
21
22
24
22
25
I
importing
students
using Single Sign-On credentials
ImportStudent.csv template
65
65
65
L
Lesson Pass Threshold
Lesson Weight
lessons
text
hearing audio of
viewing and hearing translation of
viewing assessed standards
viewing material
viewing references
logging in
logging off
online users
logging out
Login Enabled
Login page
logins
disabling
for parents
for students
for teachers_admins
enabling
for parents
for students
for teachers_admins
282
32, 60, 119
34, 61, 120
186
187
178
165
166
18
72
18
56, 86
17
101
72
95
101
72
95
Odysseyware® v2.25 Administrator User Guide
M
Manage Groups
37
91
Manage Student Groups
managing
External IDs
44
SIS IDs
44
45
SSO IDs
standards documents
29
manual grading requests
Action Required tab
147
32, 60, 119
Max Lesson Attempts
Max Quiz Attempts
33, 60, 119
33, 60, 120
Max Test Attempts
membership
student groups
viewing
81
21
message of the day
messages
archiving
247
batch enrollment results
113
exporting
243
filtering
232
forwarding
245
help requested
reading
239
replying to
239
viewing
232
marking as read or unread
247
person-to-person
reading
241
replying to
241
viewing
232
searching for
232-233
sent
viewing
233
sorting
232
system-generated
reading
242
viewing
232
system support
Subject = Notification of completed course 242
Subject = Notification to teacher regarding
pending archival action
242
Subject = Unassociated Login Attempt
242
unarchiving
247
viewing lessons for help requests
239
viewing unread items
22
writing and sending
from the Gradebook
237
from the Messages tab
234
from within assignments
238
to students enrolled in courses
235
Messages & Display tab
27
Messages tab – permissions
Messages tab
archived messages
viewing
archiving messages
clearing search filters
exporting messages
forwarding messages
help requested messages
reading
replying to
marking messages as read or unread
moving Archived messages back to Inbox
navigating the pages
person-to-person messages
reading
replying to
read messages
viewing
searching messages
sent messages
viewing
sorting messages
unarchiving messages
unread messages
viewing
writing and sending messages from
Monitored Assessments
Quiz
Test
monitored assessments settings
enrollments
quiz
test
My Preferences
changing password
231
233
247
233
243
245
239
239
247
249
233
241
241
233
233
233
233
247
233
234
121
121
121
121
19
N
new enrollment messages
New Features
viewing
New Messages list
opening messages
232, 242
19
22
22
O
OASIS API Key
managing for admins
On Hold (Hold=On)
On Hold status
ourses
search
preview material indicator
Overdue Notification
92
92
116
17
225
38, 65
P
Pacing - Attempts Allowed
119
pacing settings
school
32
51, 79, 101, 204, 229, 233
paging controls
Parent Portal
97
parent profiles
adding
98
101
editing
parents
access to Parent Portal
97
creating profiles for
98
101
editing profiles
filtering the list
100
102
reset passwords
send confirmation emails
102
100
sorting the list
Parents tab
98
filtering and sorting the list
100
paging through list
101
resetting list filters
101
Password
57
passwords
admins
editing
94
allowed characters
56, 87
changing
19
resetting for parents
102
students
editing
70
teachers
editing
94
Pending Archive
39
permission settings
student profiles
Allow Message Send
64
Allow Student Notes
65
Block Term End Progress
65
Change Passwords
64
Enable Grading View
64
Force Password Change
64
Overdue Notification
65
Randomize Questions
64
Scoring (Writer)
65
Spelling and Grammar (Writer)
65
Student Answer Key
64
Student Review Test Quiz
64
permissions
admins
Change Grading, Pacing, and Assessments 92
Change Password
92
changing
94
OASIS API Key
92
Skip Questions
92
Odysseyware® Administrator User Guide v2.25
283
Permissions tab – Restrict to Campus
school
16, 34
61
student profiles
students
editing
70
teachers
Add Parent
90
Add Students
90
90
Assign Courses
Change Grading, Pacing, and Assessments 91
Change Password
91
changing
94
91
Create/Edit Courses
Manage Student Groups
91
87
Restrict to Campus
Skip Questions
91
90
Student Maintenance
Permissions tab
34
person-to-person messages
241
reading
replying to
241
viewing
232
Personalize Grading and Pacing
60, 119
Personalize Monitored Assessments
121
Personalize Weights
61, 120
previewing
assignment materials
courses search
225
courses
contents
204
printing
assignments
contents of
186
profile fields
students
Associations
58
Campus ID
57
Force Password Change
57
Groups
57
Login Enabled
56
Password
57
Repeat Password
57
Student ID
57
User Status
56
Username
56
teachers_admins
Associations
88
Campus ID
87
Force Password Change
87
Login Enabled
86
Password
87
Repeat Password
87
Teacher/Admin
87
User Status
86
Username
87
Project Weight
34, 61, 120
284
Odysseyware® v2.25 Administrator User Guide
projects
viewing assessed standards
178
Q
questions
viewing and hearing translated text
viewing answer key
viewing answers
Quiz Monitored Assessments
Quiz Pass Threshold
Quiz Weight
187
165, 191
191
33
32, 60, 119
34, 61, 120
R
Randomize Questions
read messages
viewing
reading
help requested messages
person-to-person messages
system-generated messages
reassigning
questions in assignments
registering
students
Registration tab
Remind Me button
Repeat Password
replying to
help requested messages
person-to-person messages
reports
csv format
filters
Select Campus
Select Enrollments
Select Group
Select Time-frame
Select Users
formats
pdf format
running
web format
Reports tool
filters
selecting
running reports
rescheduling
course enrollments
resetting
assignments
Grade Assignment notifications
resources
guides
Help
Restrict to Campus
38, 64
233
239
241
242
182
54
53
156
57, 87
239
241
253
257
259
257
256
257
253
253
166, 260
253
255
260
135
176
156
275
275
87
restrictions – Single Sign-On (SSO) schools
restrictions
Super Teacher by Campus ID
14
S
saving
search paths
218
school
grading and pacing settings
32
Block Lesson Progress
Block Quiz Progress
33
33
Block Test Progress
CRx Pass Threshold
32
33
Flex CRx
Flex Skipped
33
32
Lesson Pass Threshold
Max Lesson Attempts
32
33
Max Quiz Attempts
Max Test Attempts
33
Quiz Pass Threshold
32
Test Pass Threshold
33
monitored assessments
test
33
permissions
34
standards documents
managing
29
weighting settings
34
school archive grace periods
changing
39
school calendar
41
changing status of school days
42
viewing
25
school days
calendar
changing status of
42
school grading, pacing, and assessments settings 32
school messages
changing
28
school name
changing
28
school permissions
changing
38
school settings
grading, pacing, and assessments
changing
34
School Settings
Archive tab
38
Calendar tab
41
Grading, Pacing, & Assessments tab
29
managing
27
Messages & Display tab
27
Permissions tab
34
Terms tab
39
User Associations tab
42
school terms
adding
40
deleting
editing
managing
school time zone
changing
Scoring
search (Courses tab)
custom content by author
flagging items
navigating content levels
navigating through content levels
options and tools
saving search paths
using advanced filters
using keywords to find content
viewing flagged list
search (custom courses)
content types
search filters
Course Enrollments tab
Gradebook Grading tab
searching
Action Required list
content
by grade level
by subject
for lessons
for projects
curriculum
Custom Assignments list
enrollments
by course
by student
for assigned coursework
by course
by student or student groups
for courses
for students
Gradebook Grading tab
by course
by student or student groups
messages
Parents list
Students Groups list
Students Registration list
Teacher/Admin list
Second semester course length (Sem 2)
selecting
reports filters
shared permissions
Single Sign-On (SSO) schools
Associations, teacher_admin
differences
Single Sign-On tab
Odysseyware® Administrator User Guide v2.25
40
40
40
28
38, 121
208
220
223
221
213
212
218
220
219
224
208
106
144
148
220
220
220
220
203
228
106
107
146
145
203
69
146
145
233
100
78
69
92
111
255
16
88
19
43
285
SIS Identifiers (SIS IDs) – students
SSO IDs
adding for teachers_admins
managing
viewing for students
students
importing
Last Names
usernames
Usernames
teachers_admins
adding SSO IDs
usernames
SIS Identifiers (SIS IDs)
managing
students
viewing
teachers_admins
viewing
SIS tab
Skip Questions
skipping
assignments
questions in assignments
sorting
Action Required list
Assignment Alerts list
courses list
Custom Assignments list
Messages list
Parents list
Students Groups list
Students Registration list
Teacher/Admin list
Spelling and Grammar
SSO ID
standard courses
standards
documents
managing
searching content
viewing
for lessons
for projects
status
Action Required list
filtering
changing
course enrollments
for parents_guardians
for students
for teachers_admins
status types
enrollments
users
Student Answer Key
286
84
45
58
65
56
56, 86
56
88
87
44
58
42, 88
42
37, 91-92
52, 193
184
148
50
203
228
233
100
78
69
92
38, 121
43
201
27
211
178
178
148
140
101
71
94
17
17
37, 64
Odysseyware® v2.25 Administrator User Guide
student groups
creating
viewing membership of
Student ID
Student Maintenance
student profiles
enrollment settings
student permissions
user status and identification fields
Student Review Test Quiz
Student user role
students
accessing course enrollments
activating
adding
archiving
assignment progress
viewing
assignments
assigning
resetting
skipping
viewing mapped standards
changing
user status
changing status of course enrollments
disabling logins
editing course enrollments
enabling logins
enrolling
enrolling in courses
enrollment settings
Block Lesson Progress
Block Quiz Progress
Block Test Progress
CRx Pass Threshold
Default Term
editing
Flex CRx
Flex Skipped
Lesson Pass Threshold
Lesson Weight
Max Lesson Attempts
Max Quiz Attempts
Max Test Attempts
Personalize Grading and Pacing
Personalize Weights
Project Weight
Quiz Pass Threshold
Quiz Weight
Test Pass Threshold
Test Weight
filtering the registration list
groups
deleting
76
81
57
90
60
61
56
37, 64
13
73
71
54
71
157
173
176
193
161
71
140
72
136
72
109
108
60
60
61
60
60
70
61
61
60
61
60
60
60
60
61
61
60
61
60
61
69
81
Students Groups tab – Teacher/Admin list
editing
managing
transferring ownership of
importing
logging users off
paging through registration list
permission settings
Allow Message Send
Allow Student Notes
Block Term End Progress
Change Passwords
Enable Grading View
Force Password Change
Overdue Notification
Randomize Questions
Scoring (Writer)
Spelling and Grammar (Writer)
Student Answer Key
Student Review Test Quiz
permissions
editing
placing on hold
profile fields
Associations
Campus ID
Force Password Change
Groups
Login Enabled
Password
Repeat Password
Student ID
User Status
Username
registering
registering multiple users
Registration tab
reports
running
rescheduling course enrollments
searching for
sorting the registration list
user profiles
editing
usernames
editing
writing and sending messages to
Students Groups tab
Actions tools
creating groups
deleting groups
editing groups
group owner filter
paging through the list
resetting search filters
searching the list
79
75
80
65
72
70
64
65
65
64
64
64
65
64
65
65
64
64
70
71
58
57
57
57
56
57
57
57
56
56
54
65
53
166
135
69
69
70
70
235
75
76
81
79
79
79
79
78
sorting the list
transferring group ownership
viewing membership of
Students Registration list
paging
resetting filters
Students Registration tab
Go To shortcut menu
Super Teacher
restrictions enforced by Campus ID
Super Teacher user role
symbols
assignment activity
assignment type
system-generated messages
reading
viewing
78
80
81
70
70
54
14
13
24
25
242
232
T
Teacher Assignment view
answers
viewing
assignments
assigning
hearing audio of text
printing
reassigning questions
resetting
skipping questions
unskipping questions
updating scores for
viewing and hearing translation of
viewing references
closing
Go To shortcut menu
lessons
hearing audio of text
viewing and hearing translation of
viewing assessed standards
viewing references
projects
viewing assessed standards
question status colors and indicators
questions
viewing and hearing translation of
viewing answer key
tools and features
Teacher ID
teacher of record
enrollments
editing
Teacher user role
Teacher/Admin
Teacher/Admin list
filtering
Odysseyware® Administrator User Guide v2.25
191
173
186
186
182
176
184
184
177
187
166
192
192
186
187
178
166
178
181
187
165
169
87
139
13
87
92
287
Teacher/Admin tab – users
paging through the list
93
93
resetting filters
searching
92
92
sorting
Teacher/Admin tab
83
teachers
accessing course enrollments
95
84
adding
archiving users
94
changing
user status
94
passwords
editing
94
permissions
Add Parent
90
90
Add Students
Assign Courses
90
Change Grading, Pacing, and Assessments 91
91
Change Password
changing
94
Create/Edit Courses
91
Manage Student Groups
91
Restrict to Campus
87
Skip Questions
91
Student Maintenance
90
placing on hold
94
user profiles
editing
94
usernames
editing
94
teachers_admins
Associations
viewing SSO IDs
88
disabling logins
95
enabling logins
95
filtering the list
92
logging users off
72
profile fields
Associations
88
profile settings
Campus ID
87
Force Password Change
87
Login Enabled
86
Password
87
Repeat Password
87
Teacher ID
87
Teacher/Admin
87
User Status
86
Username
87
sorting the list
92
Terms of Use link
18
Terms tab
39
test and quiz unlock requests
Action Required tab
147
Test Monitored Assessments
33
288
Odysseyware® v2.25 Administrator User Guide
Test Pass Threshold
Test Weight
transferring ownership
student groups
translating
text
in assignments
33, 60, 119
34, 61, 120
80
187
U
unarchiving
custom assignments
custom courses
messages
Unassociated login attempt
unblocking
assignments
Unlock Test request
unread messages
viewing
unskipping
questions in assignments
updating
scores
for assignments
uploading
student files
User Associations tab
user profiles
editing
teachers
editing
user roles
Admin
Student
Super Teacher
Teacher
user status
changing
for parents_guardians
for students
for teachers_admins
User Status
user status types
Username
usernames
admins
editing
allowed characters
students
editing
teachers
editing
users
activating
teachers_admins
229
226
247, 249
47
196
198
233
184
177
190
42
70
94
13
13
13
13
101
71
94
56, 86
17
56, 87
94
56, 87
70
94
94
viewing – writing
adding
admins
teachers
archiving
admins
teachers
logging off
84
84
to students enrolled in courses
to students from the Gradebook
to students from within assignments
235
237
238
94
94
72
V
viewing
archived messages
Associations
for students
for teachers_admins
Groups
for students
membership
student groups
school calendar
sent messages
SIS Identifiers (SIS IDs)
for teachers_admins
unread messages
233
58
88
57
81
25
233
42
22
W
weighting settings
enrollments
lesson
project
quiz
test
school
lesson
project
quiz
test
students
lesson
project
quiz
test
welcome message
Writer permissions
enrollments
Scoring
Spelling and Grammar
school
Scoring
Spelling and Grammar
students
Scoring
Spelling and Grammar
writing
messages
from the Messages tab
120
120
120
120
32, 34
34
34
34
34
61
61
61
61
21
38
121
121
38
38
65
65
234
Odysseyware® Administrator User Guide v2.25
289
THIS PAGE INTENTIONALLY LEFT BLANK
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertisement