Office 365 ePortfolio Platform Guide for Teachers

Office 365 ePortfolio Platform Guide for Teachers
Office 365
ePortfolio Platform
Guide for Teachers
TIM FRANCONY
JULIE-ANN RUSSELL
SEAMUS RYAN
Table of Contents
PART ONE - Trainers as a Student........................................................................................................................ 3
Log on to Office 365 ................................................................................................................................................. 3
Introduction to OneDrive and OneNote ............................................................................................................. 5
Introduction to OneDrive: ................................................................................................................................... 5
Introduction to OneNote .................................................................................................................................... 6
FIRST ACTIVITY – In Class activity (Group Task) Using OneDrive, OneNote and Class Discussion .... 7
Activity description ................................................................................................................................................ 7
Part 1 – Group work in OneNote .................................................................................................................. 7
Part 2 – Peer feedback using Class Discussion ......................................................................................... 7
SECOND ACTIVITY – At home Assignment (individual task) Using OneNote and the Assignment
Dropbox ........................................................................................................................................................................ 8
Activity description ................................................................................................................................................ 8
Part 1 – individual essay ....................................................................................................................................... 8
PART TWO - Trainers as a Teacher ...................................................................................................................... 9
Part 2 – Teacher Feedback ................................................................................................................................. 9
THIRD ACTIVITY – Create and design Pages ..................................................................................................... 9
Part 1 – Create a Page........................................................................................................................................ 10
Part 2 – Design/Edit your page ....................................................................................................................... 10
Change the layout of the page: ....................................................................................................................... 11
Add an image and a video: ............................................................................................................................... 11
Add an app ............................................................................................................................................................ 11
PART ONE - Trainers as a Student
Log on to Office 365
To log onto the platform please go to www.login.microsoftonline.com
Two email addresses have been allocated for each attendees. One is your ‘student’ email address
and the other is your ‘teacher’ email address. For the purpose of this workshop we will be using
Office 365 with both a student and a teacher perspective.
To start with, please log in the platform using your student credentials. These are provided by your
school administrator. Record you username and password here:
=
When you first log in, you will be directed to OneDrive, this is you online storage (cloud). Please go
to Sites and click on Cyp ePorfolios as describe below.
Welcome to the E-portfolio part of O365, please click on Class 1 as this will be our e-class for the
day.
The other classes have been added for comparisons. To make sure you are always in the right
group, check the top banner, it should always be orange. You can also use the top menu to navigate
between classes
Once you have clicked on Class 1, you will be directed to a page with 6 tiles:






Notes & Files: This is the place where teachers and Students can post their notes or files,
everybody has access to it
Useful Sites: This is a place where teachers can post useful links (Website, e-books, etc.)
Class Discussions: This is a place where teachers and Students can create discussions and
interact with each other.
Assignment DropBox: In this place, students can post their assignments to be reviewed by
the teacher only. Each student can only see their own assignment but teachers can see
everybody’s work
OneDrive: This is a link to your personal online storage (cloud)
Pages: This is a place where teachers can create new pages with specific content, web parts,
apps, etc.
Introduction to OneDrive and OneNote
In this activity we will bring you through the features of OneDrive, OneNote and Class Discussion.
Introduction to OneDrive:
First, direct yourself to OneDrive by clicking on the OneDrive tile. Make sure to have both OneDrive
and your class group open in different tabs (right click, open in a new tab).
OneDrive is your online storage (cloud storage). Every user with an O365 subscription has up to 1
terabyte of online storage (1000 Gb.). This is the place where you can store all your documents and
share them with other. Of course, because the documents are ‘stored on the cloud’ they are
accessible from anywhere; all you need to do is log on to O365 with your credentials using a laptop,
a phone or a tablet and you will find all your documents.
To create a document in OneDrive, simply click on NEW. A drop down menu will then appear. You
can select one of the different document format from the list (Word, Excel, PowerPoint, OneNote,
etc.).
To store an existing document onto OneDrive, simply click on UPLOAD or drag the document from
your desktop and drop it in the middle of the page.
Each document can be shared with an internal or external user. To share a document, either open
the document and click Share or click on the three dotes (…) then click SHARE. Enter the email
address of the person you would like to share this document with and click on SHARE. You can also
decide if you would like the other user(s) to edit or view the document.
Introduction to OneNote
OneNote is your online notebook. This is the place where you can capture thoughts, ideas, and todos and sync them to all your devices. The Notebooks can also be shared with other users which
will allow for simultaneous collaboration. Anyone can download and use the free version of
OneNote. With your current O365 subscription you get the online version of OneNote. However it
is possible to upgrade the subscription and get a premium version of OneNote, which easily
integrates with the other latest Office applications and comes with additional capabilities, including
the ability to:
Create notebooks on your PC, insert documents, draw on your notes and record your voice.
FIRST ACTIVITY – In Class activity (Group Task) Using OneDrive, OneNote
and Class Discussion
Activity description
Part 1 – Group work in OneNote
Form a group with the people sitting beside you and try to discuss how you would call your group
if you had to give yourselves a name. This could be based on something you all have in common
or something you can come up with. Once you have decided on the name of your group, write in
a few sentences why you came up with this name. Finally find a picture online that describes best
your group.
Part 2 – Peer feedback using Class Discussion
Once you have finished part 1, go back to your class page. Go to the class discussion and start a
new discussion.
To do so: click on new discussion and fill in the form. The subject line will be your group name, in
the ‘body’, copy and paste you answer from OneNote and insert your picture, finally click save.
Once you have finished, look at what other groups came up with and leave feedback on their
discussion page. The feedback can be given in any way (formative and informative feedback), but
it must only relate to the name of the group and the reason for the name.
SECOND ACTIVITY – At home Assignment (individual task) Using OneNote
and the Assignment Dropbox
Activity description
Part 1 – individual essay
In this activity, we would like you to work individually on a short essay using your OneNote notebook
in OneDrive as a template and copy and paste into a new OneNote in the assignment drop box
when you’re happy with you work. Think about the first Notebook as being your draft and then the
second Notebook as being your final essay.
The essay: Describe your journey to Cyprus or any trip you have done this year using as many
descriptive attributes as you can. You can also use visuals if you want (photos, maps, video, etc.)
Success Criteria: The essay needs to include one photo, one map and a narrative that is written like
a travel article, so include restaurants, hotels, and other places of interest.
Please log out of your account
PART TWO - Trainers as a Teacher
For the purpose of this part, we would like you to log onto Office 365 using your teacher email
address (record your login details here)
Part 2 – Teacher Feedback
Now that you have properly logged in Office 365 with your teacher credentials please go back to
Sites and click on Cyp ePorfolios.
Remember before the break you all were asked to do an individual essay reflecting your journey to
Cyprus or a trip you have done this year. We will now ask you to go back to the assignment DropBox
and open the essay of the person sitting next to you.
Once you have open an essay, please provide some feedback by stating two things that are good
about the article and one thing that could be done to improve the article. It needs to give the
student some advice on how to improve the work that they have done and focus on the success
criteria.
THIRD ACTIVITY – Create and design Pages
Part 1 – Create a Page
Here, you will be able to create personalised pages and add content to it: text, table, web app, web
parts, which can be helpful when designing lesson plans. Pages are great to use for external events
for example. We will demonstrate in this part how to design a new page.
To add a new page:
1.
2.
3.
4.
5.
Click on the Gear button  top right corner
Click on 'Add a page'
Give a name to your new page example: "Class project"
Copy the URL (page address)
Click on Create
6. Click on ‘Save’ on the top right corner of your page and paste the URL somewhere where
you will able to find it again in case you lose it.
7. Click on ‘Edit’ on the top right corner of your page
Part 2 – Design/Edit your page
Now that you have clicked on Edit, a menu will appear on the top ribbon:
Under the Format Text menu, you will be able to change the font, the colour or the position of your
text
Under the Insert menu, you will be able to insert tables, pictures, Video and audio, links, file, app
part and Web Part. App parts and Web parts enable users to modify the content, appearance, and
behavior of Web pages directly from a browser. An example of a web part would be an image
gallery. An example of an app would be the discussion forum.
Change the layout of the page:
Under the Format Text menu, click on the Text Layout box and chose from the various template.
This will allow you to separate the different text zone within your page
Add an image and a video:
Under the Insert menu click on Picture and a drop down menu will appear. Here you will have the
option to choose between a picture from Computer (Saved on your computer), from Address
(online), from SharePoint (Saved on SharePoint)
Add an app
To add an app onto your page make sure to have saved your page somewhere where you can
find it easily.
Go to the gear button again and this time click on add an app as described below.
You will be re directed to the SharePoint app store. Here, you can decide to type the name of an
app in the ‘find an app’ box or just chose from the existing list.
Try and download the document library app for example. Click on the app and then give it a name
then click Create.
Now go back to your page and click on edit. On the top ribbon click on INSERT then App Part. Find
your app and click add.
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