User guide

User guide
BOOKLET
Title: iPAD INFORMATION FOR PARENTS & STUDENTS
Authorised by: Deputy Principal
No.: SPW-ICT-BOOKLET-01
Issue Date: November 2015
Last Reviewed: November 2015
Next Review Date: September 2016
Page Number: 1 of 11
iPad Program
Information for
Parents/Caregivers
and Students
BOOKLET
Title: iPAD INFORMATION FOR PARENTS & STUDENTS
Authorised by: Deputy Principal
No.: SPW-ICT-BOOKLET-01
Issue Date: November 2015
Last Reviewed: November 2015
Next Review Date: September 2016
Page Number: 2 of 11
1
Introduction ......................................................................................................................3
2
Supplying the iPad ...........................................................................................................3
3
Purchasing Apps ..............................................................................................................4
4
User Agreement ...............................................................................................................4
5
Setting Up the iPad ..........................................................................................................5
5.1
Before you turn on your iPad ......................................................................................6
5.2
Set up the iPad .............................................................................................................6
5.3
Create Apple ID ...........................................................................................................6
5.4
Apps ...............................................................................................................................6
5.5
Backing up the iPad ....................................................................................................7
5.6
Setting Restrictions........................................................................................................7
5.7
Email ...............................................................................................................................7
5.8
Bringing the iPad to School .........................................................................................7
5.9
Netbox and MDM Certificates ...................................................................................7
6
Setting Restrictions ...........................................................................................................7
7
School Email......................................................................................................................8
8
Apple ID ............................................................................................................................8
9
iMessage and FaceTime .................................................................................................8
9.1
Turn iMessage and FaceTime off (temporarily) .......................................................9
9.2
Turn iMessage and FaceTime off (“permanently”) .................................................9
10
Further Information........................................................................................................ 11
BOOKLET
Title: iPAD INFORMATION FOR PARENTS & STUDENTS
Authorised by: Deputy Principal
No.: SPW-ICT-BOOKLET-01
Issue Date: November 2015
Last Reviewed: November 2015
Next Review Date: September 2016
Page Number: 3 of 11
This booklet has been produced as a guide for parents (and students) about the iPad program at SPW. It
also outlines school expectations for the use of the iPad as a tool for learning.
iPads provide students at SPW with a one to one learning tool enabling anytime, anywhere access. This is
great support for the various learning programs and evidence shows it supports higher levels of
motivation, independence and responsibility.
As part of the overall Information & Communication Technologies program at SPW, iPads are assisting
students and teachers across both the Primary Years Program (PYP) and the Australian Curriculum.
The following summarises the importance of ICT, of which iPads are one tool that assists in the learning
program:

ICT provides opportunities for the transformation of teaching and learning and enables students
to investigate, create, communicate, collaborate, organise and be responsible for their own
learning and actions.

Through the use of ICT, learners develop and apply strategies for critical and creative thinking,
engage in inquiry, make connections, and apply new understandings and skills in different
contexts.

In this constantly evolving digital age, ICT is progressively becoming a ubiquitous part of a
learner’s life at school and beyond: for learning, working, innovating, creating, responding,
problem-solving, problem posing, socializing and playing.

Students use computational thinking and information systems to define, design and implement
digital solutions.

They engage with ICT with confidence, care and consideration, understanding its possibilities,
limitations and impact on individuals, groups and communities.
Students in Years 5-7 will need to have their own individual iPad and iPad cover. When considering
options for purchasing your child’s school iPad, please note the following:
1.
2.
3.
4.
The recommended models required at school are the iPad Air (or later) or the iPad Mini 2. Earlier
models are not recommended.
The model you select needs to be installed or capable of operating on iOS9.
The minimum storage capacity required for school use is 16GB. If you or your child will be using
the iPad for home use, we strongly suggest considering a 32GB device or greater so storage
issues are not encountered.
iPads that are 3G or 4G capable will need to be disabled or the SIM card removed. Students
access Wi-Fi across the School, allowing our filtering system to manage insecure or inappropriate
data.
A number of students already have their own personal iPad. Students may use their own iPad at school,
adhering to SPW policies and guidelines.
SPW has a limited number of iPads in stock from previous years which may be made available for lease to
students for 2016. In addition to leasing costs, any damage to the device, cable, or charger will be
repaired or replaced at the parent/caregiver’s expense. A lease agreement will also be required to be
signed. Students will be able to take the device home, including weekends and school holidays
(excluding the summer break). At the conclusion of the school year, or leaving SPW, the iPad is to be
returned to the school. A suitable protective cover will need to be purchased by the user, which remains
the property of the student.
BOOKLET
Title: iPAD INFORMATION FOR PARENTS & STUDENTS
Authorised by: Deputy Principal
No.: SPW-ICT-BOOKLET-01
Issue Date: November 2015
Last Reviewed: November 2015
Next Review Date: September 2016
Page Number: 4 of 11
Any new paid Apps will be purchased by the school and installed/uninstalled from student iPads as
required. This will be done using a Mobile Device Management system (MDM). There will be no
requirement to purchase additional Apps for school related purposes.
All students, together with their parent/caregiver, are required to read and sign an iPad User Agreement
each year. This document is located in the Student Diary, and replicated below.
Students will not be permitted to use an iPad at School until the Agreement is signed by both the student
and their Parent/Caregiver. (The teacher will sight the signed Agreement, and it will remain in the Diary for
students to refer to during the year).
SPW Information & Communication Technology
ACCEPTABLE USE AGREEMENT
Student Agreement (All Year Levels)
I agree to use Information and Communication Technologies (ICT), including the Internet, email, and
mobile technologies such as iPads at SPW in a responsible manner for purposes stated by my teacher. I
understand when I am online I am representing SPW, just as if I was on an excursion.
When using ICT at SPW I will:

Keep my password protected and not give out personal information such as surname, date of
birth, address, telephone number, or credit card details of myself or others.

Only create and work with online accounts approved by my teacher

Not access accounts belonging to others and accept I am responsible for anything that happens
when my online account is used

Never send any electronic images, including my picture or pictures of others, without approval
from my teacher

Compose email messages using only language I understand is acceptable at SPW

Always have my teacher’s permission before sending email

Use ICTs only for positive purposes and not upset or annoy other people

Decline to respond to any messages that are unpleasant or that make me feel uncomfortable

Acknowledge all material from the web in my work, or gain permission from the person who
created the material. If I am unsure I will check with my teacher

Follow school guidelines and procedures when preparing material for publication on the web.
I understand if I breach any of the rules, a number of steps may be taken, including:

Loss of access to Internet, email and/or Intranet for a period of time determined by my teacher

Parent/Caregiver notified of the breach

Printing privileges withdrawn for a time determined by my teacher

Guidance from a nominated staff member as to how to avoid future problems

Steps as outlined in the School Behaviour Policy.
iPad Student Agreement (Years 5-7)

I acknowledge that using an iPad at school is a privilege, and I agree to use it in a manner which
is complementary to the school Values, Rules, Behaviour code and relevant policies. This may
include, not exclusively, adding music/photos/video, downloading entertainment/ personal
interest content, viewing websites.

I understand inappropriate use of the iPad includes (not exclusively):
o Accessing inappropriate websites (any websites which would be deemed inappropriate
by parents and/or the school).
o Loading any multimedia which breaches copyright laws - for example, illegally
BOOKLET
Title: iPAD INFORMATION FOR PARENTS & STUDENTS
Authorised by: Deputy Principal
No.: SPW-ICT-BOOKLET-01
Issue Date: November 2015
Last Reviewed: November 2015
Next Review Date: September 2016
Page Number: 5 of 11
downloaded music/movies.
Taking and/or uploading videos/photos of others without their permission.
Downloading content which may be deemed inappropriate by parents and/or the
school.
o Using the device to harass or bully any other person (for example, using email, messaging
or social networking sites to harass or bully).
I understand it is my responsibility to ensure the iPad is at school every day, in its cover and fully
charged.
I will keep my charger at home to avoid it being lost or damaged.
I understand my iPad will be brought into the classroom at the beginning of the school day and
returned to my bag at the end of the day. During the day the iPad will be kept on my desk or
with me. At all other times the iPad will be stored securely.
I will leave the iPad inside during recess and lunch.
I understand my teacher or other appropriate adult at SPW may view all material stored on the
iPad at any time while at school, including the right to delete any content/apps deemed
inappropriate.
o
o





Parent/Caregiver Agreement (All Year Levels)

I understand the School will provide adequate supervision and steps have been taken to
minimise risk of exposure to unsuitable material.

My child and I have discussed this topic and understand accessing, saving, or distribution of any
inappropriate materials will not be tolerated. Any breaches will result in one or more of the
consequences as outlined above.

I consent to my child using the Internet and online resources at school for educational purposes
in accordance with the Student Agreement above.
In addition to the above, for Parents/Caregivers of students in Years 5-7:
 I will be responsible for determining guidelines and rules for personal iPad usage at home and
acknowledge these guidelines should complement this User Agreement.
 Specific issues relating to personal access (time used, sites used, content downloaded,
supervision, etc.) will be determined by parents.

The student’s school email will be used to create accounts for online apps e.g. Code.org

All App downloads will be managed by the student/parent unless provided by the school via
Mobile Device Management (MDM).
 Parents/Caregivers will be liable for the full cost of repairs or replacement for any damages to the
iPad, cover, charger, or cable.
 Parents are encouraged to consult with their personal home and contents insurer regarding
coverage within their house and when travelling to and from school.
 The school reserves the right to suspend or cease the student’s involvement in the iPad Program
based on any violation of the conditions outlined in the Agreement.
The following steps provide a brief outline for preparing the iPad for use at SPW. Please take the time to
read and follow the instructional checklist as this should allow a smooth introduction for all involved.
The website www.ipadspw.weebly.com has a range of resources and FAQs to support this document,
including:





Setting up the new iPad
Creating a Gmail account
Creating an AppleID (without credit card)
Setting Parental Control Restrictions
iMessage - setting restriction
 iPad User Guide – iOS8 (NB: a User Guide for
iOS9 will be supplied when it is available)
 Backing up to iCloud
 iPad covers - selecting a suitable cover
 Cybersmart Internet Safety for parents
BOOKLET
Title: iPAD INFORMATION FOR PARENTS & STUDENTS
Authorised by: Deputy Principal
No.: SPW-ICT-BOOKLET-01
Issue Date: November 2015
Last Reviewed: November 2015
Next Review Date: September 2016
Page Number: 6 of 11
5.1 BEFORE YOU TURN ON YOUR IPAD
There are several items to be addressed before the iPad is ready for use at school:
a) Ensure a suitable cover has been purchased to provide adequate protection – it should provide
strong corner and front screen protection. Ideally, it should also have multi-viewing angle
capability. If you are leasing an iPad from SPW please do not purchase a cover until notified as
the device will be allocated from a selection of different models. For those providing an iPad
from home, please label the cover with name and class
b) Set up an email. An email account is necessary to create an Apple ID. Creating a Gmail account
is a good option, Hotmail etc. are also suitable. This email account should be created as if it is the
child’s, can be given a suitable name, and is to be owned and managed by the parent i.e. the
password for this email account should be stored securely and not shared with your child. All
purchases, downloads, notifications etc. for the iPad will be sent to this email.
5.2 SET UP THE IPAD
When you turn the iPad on for the first time it will take you through a series of screens to set up the iPad.
Most are self-explanatory.
Please take note of the following:
a) A connection to your home WiFi is necessary to complete the set up procedure. We will connect
the device to the SPW WiFi network at the start of the new school year.
b) Enable Location Services as this will also allow the Find My iPad to function properly in the event
of the device becoming lost or stolen.
c) Set the iPad up as a New iPad.
d) On the Apple ID screen click on the ‘Skip This Step’ option (create an Apple ID later to avoid
linking a credit card to the account).
e) Agree to Terms and Conditions.
f) Passcode – don’t create just choose ‘Don’t Add Passcode Link’ A passcode on the lock screen
creates more hassles than it solves in a school setting.
g) Siri – can be enabled.
h) Diagnostics – is OK to allow but is a personal choice
i) Get started – the iPad should be ready to use
5.3 CREATE APPLE ID
It is important your child has their own Apple ID; they shouldn’t share an account. It is also highly
recommended the Apple ID is not linked to a credit card. If it is, be sure to set the restrictions so purchases
are controlled i.e. password required.
The best way we’ve found to create an Apple ID without linking to a credit card is to do the following:
a) Complete the iPad set up as per instructions in section 5.2 above.
b) Open the App Store on the iPad.
c) Select a free App e.g. a dictionary or calculator App
d) Click on Get and it will prompt you to sign into Apple ID or create a new one.
e) Click on ‘Create an Apple ID’ and follow the prompts.
f) Use the email account name created in section 5.1 above as the Apple ID name and as the
verification email account.
g) Select ‘None’ at the bottom of the billing method list when it appears.
h) Once Apple ID has been created it will need to be confirmed – check the email account
associated with this Apple ID, the email created in Section 1.
5.4 APPS
The school will purchase and distribute any required Apps for learning programs.
There are a number of Apps we do not want on iPads that will be used at school. These include, but are
not limited to:

Social Media Apps e.g. Facebook, Snapchat, Instagram, Kik etc.
BOOKLET
Title: iPAD INFORMATION FOR PARENTS & STUDENTS
Authorised by: Deputy Principal
No.: SPW-ICT-BOOKLET-01
Issue Date: November 2015
Last Reviewed: November 2015
Next Review Date: September 2016


Page Number: 7 of 11
YouTube App – access is blocked for students at school. At home it is parental choice but the
YouTube App is less filtered than through Safari.
iMessage and FaceTime – neither of these Apps are required for school; these will need to be
turned off – see Section 6: Setting Restrictions.
5.5 BACKING UP THE IPAD
The school-preferred method for backing up the iPad is through iCloud, which provides 5GB of free
storage which can be sufficient if managed carefully. Go to http://bit.ly/1B7Cgw8 for further details. This
method allows the School to provide support during the school day. If iTunes is used as the backup
method then there is a limit to the level of support the School can offer.
To turn on iCloud backup:
a) Select the Settings App on the iPad
b) Select iCloud and then turn Backup on
The iPad will automatically back up to iCloud as long as all 3 of the following occur:
1. The iPad is connected to Wi-Fi
2. The iPad is connected to power
3. The iPad is in standby mode
Students can decide what data is backed up, to ensure the 5GB free storage is not exceeded. For
example, leaving Photos turned off saves space.
5.6 SETTING RESTRICTIONS
Restrictions – should be set and managed by parents and is strongly encouraged. A separate set of
instructions is provided to parents in Section 6 of this booklet.
5.7 EMAIL
Student email will be set up at school (refer section 7).
5.8 BRINGING THE IPAD TO SCHOOL
The iPads will be introduced and set up across each of the classes over the first two weeks of school.
Please keep the iPad at home until the class teacher notifies you of your setup day. Leased iPads will be
distributed in the first week of Term 1 to enable a suitable cover to be purchased.
5.9 NETBOX AND MDM CERTIFICATES
Two certificates will be installed onto all devices used for school. Netbox is SPW’s filtering system and is
required to access the Internet at school. A Mobile Device Management (MDM) system is used to allow
the School to pre-purchase Apps and distribute and remove the Apps from iPads as necessary. The MDM
also has a ‘Find my iPad’ feature to assist in locating the device in the event it is lost or stolen. These
certificates will be added at school.
Setting restrictions on the iPad by parents/caregivers is encouraged by the School. At school the children
are automatically restricted by our Netbox filtering system; this does not extend beyond the school
boundaries.
Two key points to remember:
BOOKLET
Title: iPAD INFORMATION FOR PARENTS & STUDENTS
Authorised by: Deputy Principal
No.: SPW-ICT-BOOKLET-01
Issue Date: November 2015
Last Reviewed: November 2015
Next Review Date: September 2016
1.
2.
Page Number: 8 of 11
Allowing free App downloads, with Apple ID password, will make it easier for management at
school. The Apple ID should not be linked to a credit card. Notifications from the Apple ID appear
in the associated email account.
Be careful restricting website access. If too restricted, the children struggle when researching
information. Setting website (Safari) to Limit Adult Content seems to be a reasonable
compromise.
See also section 9, below. To set other Parental Control Restrictions please refer to the document
http://bit.ly/1Kl7mrD
As part of the iPad program, children will have a school email account. It is part of a school Google Apps
for Education account and the email will still have the SPW ‘look’ i.e. FredFl@spw.sa.edu.au.
We request this email be used strictly for educational purposes, not as another social communication
tool. We have also spoken to the children about email and message communications between parents
and children being kept to a minimum during the day to avoid disruption, either in the classroom or in the
workplace. Parent/caregiver support with this will be greatly appreciated.
As discussed in section 5.3, above, the Apple ID should ideally be a separate account from those of
parents and siblings and should still be ‘owned’ by the parent, to adhere to imposed age restrictions. This
can be done by the parent creating, owning and managing the associated email account required to
create an Apple ID. Once the Apple ID is created the Apple ID password can be shared with your child
as you, the parent, still own the account. Restrictions can be managed on the device by parents and a
passcode can be used to further protect them. Please refer to the table below. Further advice about
restrictions is provided in section 9 of this document.
Gmail (or similar)
Apple ID
Restrictions
Parent
Created and owned password not shared
Created and owned password can be shared
Managed and protected on
iPad with passcode
Child
Nil access
Shared password with parent
Nil access
Please note: Sharing Apple IDs between users is not advisable and cannot be done if more than one
sibling is in Year 5-7, as our Mobile Device Management system ‘associates’ one Apple ID with one email
address for distributing and recalling managed Apps.
Among some groups of children these Apps are extremely popular. We have discussed the merits of such
Apps as well as the disadvantages. Please discuss these further with your child/ren at home. These Apps
are not required at school and can be turned off if preferred, as these Apps cannot be deleted.
Following the next steps will also prevent iCloud from being accessed, but will allow automatic backups
(see Backing up the iPad, above) if iCloud is turned on before proceeding below.
Below are some screen shots to assist.
BOOKLET
Title: iPAD INFORMATION FOR PARENTS & STUDENTS
Authorised by: Deputy Principal
No.: SPW-ICT-BOOKLET-01
Issue Date: November 2015
Last Reviewed: November 2015
Next Review Date: September 2016
Page Number: 9 of 11
9.1 TURN IMESSAGE AND FACETIME OFF (TEMPORARILY)
1
Tap on Settings
2
Scroll down left column and
tap on Messages
3
iMessage will be on (green) –
turn it off
4
It is also possible to leave
Messages on and block
individual contacts.
5
The same steps can be done
for FaceTime, found
immediately below Messages
in the left column.
9.2 TURN IMESSAGE AND FACETIME OFF (“PERMANENTLY”)
Alternatively, FaceTime can be further restricted so it cannot be used at all and once iMessage is turned
off, following the steps above, it can also be ‘disabled’ using Restrictions. Children will not be able to
access either FaceTime or iMessage if the parent manages the Restrictions passcode.
1
Go to Settings - General
2
Select Restrictions on the right.
BOOKLET
Title: iPAD INFORMATION FOR PARENTS & STUDENTS
Authorised by: Deputy Principal
No.: SPW-ICT-BOOKLET-01
Issue Date: November 2015
Last Reviewed: November 2015
Next Review Date: September 2016
3
Enter a passcode; please do
not share this with your child. It
will request a second entry to
confirm.
4
FaceTime can be turned off in
the right-hand column.
5
While still in Restrictions, scroll
further down the right-side
column and tap on Accounts.
6
Change option to ‘Don’t Allow
Changes’. Exit Restrictions.
Page Number: 10 of 11
BOOKLET
Title: iPAD INFORMATION FOR PARENTS & STUDENTS
Authorised by: Deputy Principal
No.: SPW-ICT-BOOKLET-01
Issue Date: November 2015
Last Reviewed: November 2015
Next Review Date: September 2016
Page Number: 11 of 11
If in doubt about any of the procedures outlined in this booklet, please bring the iPad to school and
speak with the class teacher or any of the following people:
Name:
Title:
Contact Details:
Simon Theel
Deputy Principal
stheel@spw.sa.ed.au
Geoff Bilney
Coordinator – Futures Centre
gbilney@spw.sa.edu.au
Usman Bashir
ICT Network Administrator
ubashir@spw.sa.edu.au
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