ACE Webinar II Post Entry Processes

ACE Webinar II Post Entry Processes
ACE Webinar II
Post Entry Processes
May 14, 2015
Welcome and Introductions
Mark Hirzel
LACBFFA President
Vincent Iacopella
Chief Operating Officer
The Janel Group/Janel World Trade Ltd.
(LACBFFA Chair and Legislative Chair)
Sandra Langford-Coty
Vice President, Customs Brokerage
OHL International
(LACBFFA Board Member and Marketing and
Communications Chair)
Submit questions
during the webinar to:
Entry Summary Control status is an essential component
of the ACE Entry Summary process
◦ ACE accepts the ABI transmission, Entry summary is in “Trade” control status
◦ Trade users may make revisions to the ACE entry summary while the entry
summary is in “Trade” control via the “Add” or “Replace” function
◦ Once preliminary daily statement is generated, the entry summary control
status is updated to “CBP” control and CBP starts to track Entry Summary
version numbers
Trade Status:
Customs Status:
Filer can always query the entry summary via ACE and the query
results will tell you the current status.
◦ Before entry appears on preliminary statement
◦ After manual rejection by CBP (UC4)
◦ After Entry appears on a preliminary statement
◦ After an action identifier has been issued
Entry summary does not have a “version” until entry is in CBP Control (appearing
on a statement). ACE adds a version number to the transaction to identify the
initial data submission and all subsequent modifications made to the record by
the trade community and CBP
Version number assigned to an ACE entry summary
Changes made to the ACE Entry Summary by the trade community are
reflected in the number to the left of the decimal point (e.g., v. 1.00, 2.00,
3.00) in the record
Changes made to the ACE Entry Summary by CBP are reflected in the number
to the right of the decimal point (e.g., v. 1.01, 1.02, 1.03) in the record
Version number can be determined
1. Submit an ABI ACE Entry Summary Query using the JD record application
2. ACE Portal Entry Summary reports - Modify and include the version number
data object to the ACE ESM – 7008 Entry Summary Line Detail or the ESM7068 Entry Summary Report
ACE entry summaries must be initially transmitted on a
statement basis
Indicator “A” on the statement identifies which summaries
were transmitted via ACE, along with the FIS Team Number of
“ACE” . The actual CBP Team number will be indicated in the
UC Messages
Change Process to manage prior to Statement date
◦ Need to watch for Census Warnings and send Census Warning
Override codes prior to entry summary in “CBP” Control
◦ Action Identification Code received when the entry is on a
statement and the entry moves to CBP Control
◦ See “ACE Entry Summary Date Change Scenarios” provided by
CBP to determine what actions can be taken by the trade based
on Local vs. EIP/RLF entries in Trade vs. CBP Control
There may be circumstances in which an ACE entry summary must
be removed from a statement for Local (non RLF) entries
◦ ACE entry summaries may not be deleted from a statement until
such time that the entry summary actually appears on a statement
◦ Delete ACE entry summaries from statement to change to Pay
Type 1 using the current statement delete transaction (application
identifier HP)
Entry Summary Status changes from CBP to Trade Control
If the entry summary is not scheduled for another statement, then
the filer must submit payment, along first page of the CBP Form
7501. Once CBP processes the collection, the entry summary control
changes from “Trade” to “CBP.”
Information concerning the Statement delete transaction can be
found in the ACS ABI CATAIR chapter titled “Entry Summary”.
If an ACE Entry Summary has been transmitted with ACE
Cargo Release:
◦ ACE Entry Summary is in Trade Control
Send SE Deletion/Cancellation “D” action
Delete Entry Summary Transmission
◦ ACE Entry Summary is in CBP Control
Send cancellation request to CBP per the ACE Entry Summary Business Rules.
When that Entry Summary is cancelled, the ACE Cargo Release transaction will
automatically be cancelled
DIS submission related to the correction / cancellation request:
◦ Send Documents in advance of the submission of the correction / cancellation
request. DIS should include the Filer-assigned [DIS] Reference number which
links it to the specific correction / cancellation request
◦ This reference number should be unique for the associated entry number and
should not be repeated for other DIS submissions for the same entry number,
including the entry summary and other post summary submissions
For Local ACE (non-RLF) entries that are not yet paid
If the summary is not yet paid, transmit an ABI entry summary statement deletion
(HP), once the summary is on statement but not yet authorized. Must be on a
statement first and THEN changed to a pay type 1
Submit the required documents to CBP to support the cancellation request
Monitor ABI statuses to ensure entry cancelled.
For RLF ACE entries that are not yet paid
Submit the required documents to CBP to support the cancellation request
Contact the entry team regarding the need for entry cancellation. Coordinate
when to place on statement
Update the statement date to the agreed upon date.
On morning of preliminary statement, contact the entry team to advise the entry
summary would now be in CBP control
Monitor ABI status to ensure entry cancelled
When it is, authorize statement for balance
If the entry does not get cancelled, push out the statement date and authorize the
current statement for the balance. And then start again the next day
When an ACE entry summary is cancelled in ACE, the
reconciliation flags are automatically removed
Once an entry summary is placed in “cancelled” status,
it is no longer active and the entry summary number
may no longer be re-used by the filer
Entry Summary Status Notifications
◦ UC6 - Entry cancellation will be received. Selectivity status
will NOT change to Cancelled, but the entry is no longer
◦ UC5 -Inactivated. May Receive a UC5 instead, will receive
appropriate selectivity Cancellation/Deletion message
The Trade deletion authority is very limited
See Chapters 2.5 and 3.1 in the ACE Business Rules
and Process Document (ACE BPR)
The trade only has the authority to delete an ACE entry
summary if it is in “Trade” control as mentioned in the
ACE BRP document (very limited), Section 2.5.
The trade must go through the entry summary
cancellation process as outlined in CSMS 11-00224 and
the ACE BRP Document, section 3.1.
ACE Entry Summary Business Process
Entry deletions should be used in very limited circumstances
Filers may delete an entry up until the time that CBP cargo
release processing occurs and the provisional release
notification is system generated.
Once the release processing occurs, the data is considered to
be in CBP status. At this point, the entry or entry summary
cancellation function must be used.
In cases where the cargo did not arrive, and the entry
summary was filed, CBP may delete the entry, as long as the
filer provides adequate documentation to substantiate the
The trade may not delete an entry summary while the entry
summary is in rejected status.
May be submitted for ACE entry summaries, types
01 and 03 only
Provides the ability for the trade to submit
corrections to ACE entry summaries electronically
Replaces the existing post entry amendment (PEA)
for ACE entry summaries
Uniform process for submission of corrections
Nationwide visibility of corrections by CBP
No limit to the number of PSCs that may be filed
within the permitted time period as long as all
filing conditions are met
The PSC filer may or may not be the same filer as
the original entry filer PSC User Guide:
Fully replaces the existing ACE entry summary
as a new version
Processed through all existing validations,
including census warnings
May be subject to CBP team review
◦ Not all PSCs will be reviewed for agreement, but those
which impact revenue will be reviewed
◦ May request documents in order to determine validity
of amendment
Ability to request accelerated liquidation
If PSC results in duty or fees owed or refunded,
CBP will issue a bill or refund to the importer of
Importers who file their own PEAs will not have the capability
to file an ACE PSC unless they have ABI software
Cannot change entry type 03 to another entry type
Not permitted on an entry summary under CBP review
Not permitted on informal (type 11) entries
If flagged for reconciliation, the entry cannot have been
reconciled on a type 09 entry
FTA claims may not be made via PSC if the FTA is subject to
filing a 1520 (d) claim. See CSMS #14-000458 and Guidance:
Post-importation Claims for Preferential Tariff Treatment
(Aug 11, 2014)
Reminder on omitted invoices: A PSC is NOT the appropriate
mechanism to report invoice(s) omitted form the entry
package at the time of entry
◦ In this case, a separate entry must be filed, as well as a Manifest
Discrepancy Report (MDR) when applicable
The following data elements are not allowed to be modified in
a PSC filing:
District/port of entry
Cargo release certification indicator
Consolidated summary indicator
Live entry indicator
NAFTA reconciliation indicator
Reconciliation issue code
Payment type code
Preliminary statement print date
Periodic statement month
Statement client branch identifier
Importer of record number
Location of goods code
Consolidated release grouping (release data related to a consolidated
◦ DOT grouping (see CATAIR – OGA chapter)
◦ FDA grouping (see CATAIR – OGA chapter)
The PSC must be transmitted within 270 days of the date of entry
The entry must have a scheduled liquidation date that is more
than 20 days in the future
◦ If the entry summary is within 20 days of liquidation, the filer
must wait until liquidation and file a protest if appropriate and
allowed (Tip - see CSMS #14-000458 and Guidance: Postimportation Claims for Preferential Tariff Treatment (Aug 11,
A filer may not submit a PSC for an entry paid on a periodic
monthly statement until CBP has received payment for that
◦ May be up to 45 days following the entry date
Census warnings will continue to be generated,
when applicable
If a PSC is selected for team review, ACE will not
allow another PSC to be transmitted
CBP will manually liquidate the entry summary (314
day cycle) in order to allow the possibility of
another PSC to be submitted
The courtesy notice of liquidation will only be sent
to the current PSC filer and not to both the original
filer and the PSC filer
Non-revenue and revenue adjustment PSCs may or
may not be reviewed by the CBP team
◦ Revenue adjustments will liquidate with refund or bill
issued to IOR
Filers are required to transmit one or more reason codes for the
◦ At the header and/or line level and a description of the change
◦ Up to five reason codes at the header and/or line level may be
identified on a single PSC
◦ Additional changes may be detailed in the description field also
Additional documentation on a PSC review
The PSC transmission may result in an immediate ABI-generated
request for electronic invoice or document package to be submitted to
CBP, filer will receive an Action ID number
Within 30 days, CBP personnel are supposed to issue a request for
documents via ACE status notification message, but experience
indicates they usually use email or phone
If over 30 days, CBP must request the documentation via a CBPF 28
Accelerated liquidation request
◦ When the PSC results in a change in duties, taxes, or fees, the filer has the
option of requesting CBP to use the two-week liquidation cycle
◦ CBP will prioritize the PSCs flagged for accelerated liquidation
◦ Not allowed on AD/CVD entry summaries
PSCs with no accelerated liquidation
◦ If the importer does not want an immediate bill or refund, ACE will accept
the requested changes and the version number of the entry summary will
◦ Except for PSCs under CBP review, CBP will process the refund or bill at the
end of the 314 day cycle
Filers may present a check for PSCs resulting in a duty
increase at the time the change is made
CBP is currently not able to accept supplemental duty
payments via ACH
Requests for refunds less than $20
◦ CBP generally does not process refunds or bills under $20
◦ The importer may request a refund for less than $20 via PSC functionality
using the accelerated liquidation request indicator
◦ When the PSC is received, CBP will perform a review, if required, and CBP
will liquidate the entry using the two-week liquidation cycle
If CBP disagrees with the PSC change, the CBP user shall
reject the PSC back to the filer
◦ A PSC which has been rejected back to the filer may only be retransmitted
as a PSC
◦ A rejected PSC must be retransmitted to CBP within two business days
◦ If the filer does not retransmit the entry summary within two business
days, CBP will change the entry summary to the previously accepted
version and liquidate the entry in the two-week cycle
In order to file a PSC for which there is also a change in the importer
of record number, the filer must first request that CBP update the
importer of record number. The importer must meet the conditions
listed in 19 CFR §141.20
The importer or broker must submit a CBPF 3347 - DECLARATION
port of entry, along with a cover letter requesting the change
If CBP approves the request, CBP will make the appropriate changes
in ACE and notify the importer/broker that the changes have been
At this point, the filer may transmit a PSC to correct the necessary
entry summary data
The filer must submit an ACE entry summary rejection response
form for CBP to inactivate (UC5) the ACE entry summary
This enables the filer to retransmit the entry summary to ACS
using the same entry number
Documents substantiating the request should accompany the
rejection response form
If CBP agrees with the request, CBP will inactivate the ACE entry
summary, and return a copy of the rejection response form via
the broker’s box at the port of entry
Filers should then transmit the ACS entry summary within two
business days.
CBP Rejection Response Form:
The original filer may use the ABI entry summary
query to receive the limited information below:
Entry filer code
Entry number
Version number
Accept date time (date and time ACE last accepted the entry
summary filing while in trade control)
PSC indicator
PSC accept date (PSC accepted by ACE)
Ownership data returned indicator (Y=owner/ space=not
Liquidation status code
Liquidation date
Ports are responsible for monitoring PSC filings, in
order to locate and liquidate open PSCs on a
weekly basis
Recommend Filers schedule or run “AM-100
Courtesy Notice of Liquidation” ACE Portal Report
(Modified to include the PSC Flag) and confirm all
entries flagged as “Y” for PSC liquidated as
Consider Limiting who can file PSC and
Standardizing PSC Description
Post Summary Correction
Header Reason Code
Entry Type 01-to-03. The Entry Type Code has been changed specifically from 01 to 03.
Entry Type-Other. The Entry Type Code has been changed (other).
Mode of Transportation. The Mode of Transportation (MOT) Code has changed.
Bond-Surety. The basic and/or additional Surety Company Code has changed.
Bond–Superseding. The Continuous Superseded Bond Indicator has changed.
Bond-Other. Other basic and/or additional bond data has changed. Includes Bond Type Code, Single Transaction Bond
Amount, Single Transaction Bond Producer Account Number, Bond Waiver Indicator, Bond Waiver Reason Code.
Electronic Invoice Availability. The Electronic Invoice Indicator has changed.
Shipment Usage Type. The Shipment Usage Type Code has changed.
Consignee. The Consignee Number has changed.
Date of Importation. The Date of Importation has changed.
State of Destination. The U.S. State of Destination Code has changed.
Header Fee. One or more Entry Summary Header Fee (Header Fee Amount or Accounting Class Code) has
changed. Includes 311 (Informal MPF), 500 (Manual Surcharge), and 496 (Mail).
Data Change–Other. Another Entry Summary Header Grouping data element, not listed above, has changed.
Clearly describe the reason for the change in the PSC Filing Explanation grouping (36-Record).
Post Summary Correction
Line Reason Code
Invoice. The commercial invoice has changed or items (i.e., lines) were missed in the original submission.
This change may result in more or fewer Entry Summary Line Item Groupings. For an EIP summary the
change may affect the EIP Invoice Grouping (i.e., the Invoice Line Reference Detail).
SPI. The Trade Agreement / Special Program Claim Code has changed (but not the article classification).
Classification. The classification of an article has changed; the HTS Number has changed. This may affect
the Article Set Indicator and/or the Trade Agreement / Special Program Claim Code.
Value. The value of the merchandise has changed (i.e., the Value of Goods Amount) or the
basis/determination for the value has changed (e.g., the NAFTA Net Cost Indicator). This reason may be
used if a currency conversion was a factor that resulted in a change to the value.
Non-Dutiable Charges. The Charges Amount has changed.
Duty. The Duty Amount has changed.
COO. The Country of Origin Code has changed.
COE. The Country of Export Code has changed.
Version Number
Liquidation Status
Entry Summary Liquidated
Liquidation Date
PSC Indicator
PSC Accept Date
Control Status
Entry summary under CBP control
Entry Summary Accepted
Status Date
Release Status
Release Date
Liquidation Hold Status
Stop Liquidation
Collection Status
Fully Paid
Collection Date
Extension/Suspension Status
Not extended or suspended
Census Header Status
No census warnings exist
Late Filing Status
Not late
Trade Agreement Recon Entry Number
Other Recon Entry Number
CBP Review Indicator
Entry summary not under CBP review
Portal Applications
The application to request your free ACE Portal account as well as instructions
and tutorials can be found on
Web Based Training for
each release
Cargo Systems Messaging Service
A subscription based, broadcast message system for users of CBP automated
commercial trade system
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