Clay Tablet Connector OWCS User Guide

Clay Tablet Connector OWCS User Guide
 Clay Tablet Connector for Oracle WebCenter Sites
User Guide
Version 1.0
April 21, 2015
Copyright
Copyright © 2005-2015 Clay Tablet Technologies Inc. All rights reserved.
All rights reserved. This document and its content are protected by Canadian copyright and intellectual property law, and are the exclusive property of Clay Tablet Technologies Inc. ("Clay Tablet").
This document and its content may not be copied, published, distributed, downloaded or otherwise stored in a retrieval system, transmitted or converted, in any form or by any means, electronic or otherwise, without the prior written permission of Clay Tablet. Information in this document is subject to change without notice and does not represent a commitment on the part of Clay Tablet.
Although the information in this document has been carefully reviewed, Clay Tablet does not warrant it to be free of errors or omissions. Clay Tablet reserves the right to make corrections, updates, revisions, or changes to the information in this document.
Clay Tablet Technologies is a registered trademark. All other brand and product names used in this document are the property of their respective owners. Clay Tablet disclaims any responsibility for specifying which marks are owned by which companies or organizations.
The contents of this document are the property of Clay Tablet Technologies.
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Contents
1 Welcome to the Clay Tablet Connector for Oracle WebCenter Sites
5
1.1 The Translation Lifecycle
5
1.2 How the Connector Helps You Manage Your Translation Lifecycle
5
1.3 Using this Guide
6
1.4 How to Contact Clay Tablet Support
8
2 Getting Started with the Clay Tablet Connector for Oracle WebCenter Sites
9
2.1 Key Features
9
2.1.1 Managing Translations with Workflow
9
2.1.2 Multiple Ways to Collect Assets for Translation
10
2.1.3 Multiple Ways to Manage Collected Assets
10
2.1.4 Optimizing Translation
10
2.1.5 Selecting a Translation Provider
10
2.2 The Connector at a Glance
11
2.3 How to Manage Translations with the Connector
12
3 Collecting Assets for Translation
14
3.1 Collecting One Asset for Translation
14
3.2 Collecting Multiple Assets for Translation
20
3.3 Filtering Assets in a List
25
4 Adding Assets to Translation Jobs
28
4.1 Adding Assets in the Translation Queue to Jobs
28
4.2 Modifying a Job before Sending It Out for Translation
34
4.3 Copying Assets Between Jobs
38
5 Sending Out Jobs for Translation
40
6 Monitoring the Translation Status of Assets and Jobs
42
6.1 Translation Statuses
42
6.2 Monitoring All Translation Jobs
43
6.3 Monitoring Assets in a Single Job
46
6.4 Checking an Asset's Translation Status
49
7 Post-Translation Tasks
52
7.1 Approving Translated Assets
52
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7.2 Archiving Jobs
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7.3 Viewing Translated Assets
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8 Using Workflow to Manage the Translation Process
58
8.1 Assigning Collected Assets to a Translation Workflow
60
8.2 Viewing the Workflow Status of One Asset
60
8.3 Viewing the Workflow Status of Multiple Assets
61
8.4 Reviewing Translated Content
62
9 Administrative Tasks
66
9.1 Checking the Platform for Messages
67
9.2 Submitting Translated Files
67
Index
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1.1 The Translation Lifecycle
1 Welcome to the Clay Tablet Connector for Oracle WebCenter Sites
Welcome to the Clay Tablet Connector for Oracle WebCenter Sites ("Connector"). The Connector enables you to automate sending and retrieving assets from Oracle WebCenter Sites, which dramatically reduces the effort required to create, maintain, and publish Web content in multiple languages. 1.1 The Translation Lifecycle
The translation lifecycle is the broad process of selecting content, sending it out for translation, and then receiving the translated content back from translation.
This set of steps usually fits inside a larger, more general process called the content lifecycle, which is the process of creating, reviewing, editing, approving, and publishing content. When you consider the translation lifecycle and the content lifecycle together, you have the global content
value chain, which is the strategy for managing multilingual content.
The content lifecycle and the translation lifecycle are impacted by the workflow steps you implement in Oracle WebCenter Sites to manage multilingual content.
Remember that localizing content is a subset of steps in the broader content lifecycle. This will improve your focus on key localization considerations, improve processes, and keep all content stakeholders included. Together, this results in better content management.
1.2 How the Connector Helps You Manage Your Translation Lifecycle
The Clay Tablet Connector for Oracle WebCenter Sites ("Connector") is a plug-in module for Oracle WebCenter Sites. It provides a range of features and user interface enhancements in Oracle WebCenter Sites that enable you to select, send, monitor, and retrieve content for translation into any language Oracle WebCenter Sites supports.
These features automate the process, which dramatically reduces the effort and time required for the export and re-importation of content that needs to be localized. This is very helpful when translating large volumes of content or ensuring that translated content is quickly re-imported to meet deadlines.
When you use the Connector, you manage your translation lifecycle entirely from within Oracle WebCenter Sites: 1. The Connector exports your content from Oracle WebCenter Sites in XML format and delivers these content files to the central, hosted Clay Tablet Platform. 2. The Clay Tablet Platform delivers your content to your translation providers, based on routing rules that your company chooses and Clay Tablet Technologies implements.
3. When the translated content is ready, the Clay Tablet Platform retrieves it from your translators and delivers Clay Tablet Connector for Oracle WebCenter Sites User Guide
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it to the Connector.
4. The Connector automatically re-imports the content into the correct location in Oracle WebCenter Sites. You can then review, revise, reject, or publish the translated content as needed. Note: Neither the Connector nor the Clay Tablet Platform performs any translation. Similarly, Clay Tablet Technologies does not provide any translation services. Your company chooses the translation provider that performs the translation. 1.3 Using this Guide
Purpose of this guide
This guide describes how to use the Clay Tablet Connector ("Connector") for Oracle WebCenter Sites ("OWCS") to manage your translation lifecycle. It describes how to send out OWCS assets for translation and receive them back from translation.
Who should use this guide
This guide is intended for content editors, project, marketing, localization or translation managers, or others who are responsible for creating, editing, or approving assets for translation that reside in your OWCS CMS. This guide is also useful for translation providers who receive assets from your OWCS CMS, because it describes your company's translation management process. What your company setup should be
This document assumes that:
Your company already has a functioning instance of OWCS . The C
onnector has been installed, configured, and tested on your OWCS instance. Clay Tablet Technologies has set up the Clay Tablet Platform to send assets to your translation providers.
What you should already know
This document assumes that:
You are familiar with the Connector's configuration for your OWCS CMS, and the reasons for choosing certain configuration options. This is important because your company's configuration determines which features are available.
You have a strong working knowledge of OWCS.
You are familiar with your company's translation process and requirements.
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You have valid user credentials to log into OWCS.
You have the required permissions to access the Connector functionality described in this guide. Note: Not all the features described in this guide may be available. Feature availability depends on both your company's Connector setup and the roles to which you are assigned. If you cannot access functionality that you need, contact your company's OWCS administrator.
How this guide is organized
This guide contains the following chapters:
Chapter
Description
"Welcome to the Clay Tablet Connector for Oracle WebCenter Sites" on page 5
A brief description of the Clay Tablet for OWCS solution and how it fits into the translation lifecycle. It also includes information about this guide and Clay Tablet Technologies Support contact information.
"Getting Started with the Clay Tablet Connector for Oracle WebCenter Sites" on page 9
How to get started and an overview of the Connector interface and key features.
"Collecting Assets for Translation" on page 14
How to collect assets for translation.
"Adding Assets to Translation Jobs" on page 28
How to add collected assets to new or existing translation jobs.
"Sending Out Jobs for Translation" on page 40
How to send out jobs for translation.
"Monitoring the Translation Status of Assets and Jobs" on page 42
How to monitor the translation status of assets and jobs that you sent out for translation.
"Post-Translation Tasks" on page 52
How to perform post-translation tasks, including approving translated assets and archiving jobs.
"Using Workflow to Manage the How to use workflow to manage the translation process. Translation Process" on page 58 Important: This feature is available only if your company has configured the CT: Approval for Content workflow.
"Administrative Tasks" on page How to perform administrative tasks from the Clay Tablet Dashboard 66
interface.
How to find out more about the Clay Tablet Connector for OWCS
For information on installing and configuring the Clay Tablet Connector for OWCS, read the Clay Tablet
Connector for Oracle WebCenter Sites Installation and Configuration Guide.
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Documentation conventions
This guide uses the following conventions:
Convention Description
Bold
Highlights screen elements such as buttons, menu items, and fields.
Courier
Highlights input, file names, and paths.
Italics
Highlights terms for emphasis, variables, or document titles.
>
Indicates a menu choice. For example, "Select Translation > Translate Asset."
1.4 How to Contact Clay Tablet Support
Email @: support@clay-tablet.com
Telephone: +1-416-363-0888 option "3"
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2.1 Key Features
2 Getting Started with the Clay Tablet Connector for Oracle WebCenter Sites
The Connector supports all web browsers that Oracle WebCenter Sites ("OWCS") supports.
Recommendation: Use the Firefox browser with the Connector.
To access the Connector:
1. Log in to OWCS.
2. Click the Contributor application icon .
The translation-management interface is primarily available on the Translation menu and in right-click context menus.
Note: To access the Connector configuration and administration interface, after logging in to OWCS, click the Clay Tablet Dashboard application icon . 2.1 Key Features
The Clay Tablet Connector for OWCS ("Connector") has the following key features:
"Managing Translations with Workflow" on page 9
"Multiple Ways to Collect Assets for Translation" on page 10
"Multiple Ways to Manage Collected Assets" on page 10
"Optimizing Translation" on page 10
"Selecting a Translation Provider" on page 10
2.1.1 Managing Translations with Workflow
If properly configured, you can use the CT: Approval for Content workflow with the Connector to manage your translations. To use the workflow with the Connector, you put assets in the workflow in the Contributor interface. Using the workflow with the Connector has the following advantages:
You may receive email notifications when an asset is translated or assigned to you.
Your company may have extended and integrated the final step of the CT: Approval for Content workflow with other workflows. For example, this workflow may be configured so that the asset is assigned to an additional person for review and approval before publication, for example, a legal review. You may be able to assign due dates to assets.
You may be able to delegate your assignments to other people.
For more information and detailed instructions, see "Using Workflow to Manage the Translation Process" on page 58.
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In order for the workflow process to work as described above, it must be configured. For detailed configuration instructions, refer to the Clay Tablet Connector for Oracle WebCenter Sites Installation and Configuration
Guide.
2.1.2 Multiple Ways to Collect Assets for Translation
There are multiple ways to use the Connector to collect assets for translation:
You can collect a single asset for translation. For details, see "Collecting One Asset for Translation" on page 14.
You can simultaneously collect multiple assets for translation, from either the Site Tree or the Content Tree. For details, see "Collecting Multiple Assets for Translation" on page 20.
2.1.3 Multiple Ways to Manage Collected Assets
There are multiple ways to manage collected assets:
You can create a new job for the assets. This is described in both "Collecting One Asset for Translation" on page 14 and "Collecting Multiple Assets for Translation" on page 20.
You can add the collected assets to an existing job. This is described in both "Collecting One Asset for Translation" on page 14 and "Collecting Multiple Assets for Translation" on page 20.
You can send the collected assets to the Translation Queue, so that you can add them to jobs later. For details, see "Adding Assets in the Translation Queue to Jobs" on page 28.
2.1.4 Optimizing Translation
The Optimize Translation feature helps you reduce translation costs, by reducing the quantity of content that Connector sends to translation providers. It sends only changed content fields out for translation. To do this, it checks each field in the source version of the asset for any content changes, and it sends only changed fields out for translation. If an assets was previously translated and it has not changed, then the Connector does not send it for translation again: Instead, it uses the stored translation. You specify this feature by selecting the Send Modified Fields Only check box when you collect one or more assets to send out for translation. When this check box is selected, the Connector sends out for translation only changed content fields in the assets. If a field was previously translated and it has not changed, then the Connector does not send it for translation again: Instead, it uses the stored translation.
2.1.5 Selecting a Translation Provider
If your company has multiple translation providers, your company's Connector setup may enable you to select which one to use when you send out assets for translation. This feature is available whenever you send out a job for translation.
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2.2 The Connector at a Glance
2.2 The Connector at a Glance
The Connector has two main interfaces in OWCS:
The Contributor interface, which you open by this clicking this application icon . This is the part of the Connector that you use for day-to-day translation-management tasks, such as sending out assets for translation, and receiving assets back from the translation provider. The Connector installs a Translation menu in this interface. Important: If your site has menu customization in the Contributor interface, this may override the Connector's customization, which can prevent the Translation menu from being displayed. If this happens, ask your OWCS administrator to enhance the menu customization in the Contributor interface, so that the site displays the Translation menu. For example, the avisports site, which is included in the OWSC installation, has menu customization that overrides the Connector's customization, which prevents the Translation menu from being displayed. The Connector installs context-menu items.
Any user with the CTUser role for the specified site can access this interface.
The Clay Tablet Dashboard interface, which you open by clicking this application icon . This is the configuration and administration part of the Connector. Any user with the CTAdmin role can access this interface. Note: This guide describes the administration part of this interface, while the Clay Tablet Connector for
Oracle WebCenter Sites Installation and Configuration Guide describes the configuration part of this interface.
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2.3 How to Manage Translations with the Connector
2.3 How to Manage Translations with the Connector
When you use the Connector to manage translating assets in OWCS, you complete the following general steps:
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1. Collect assets for translation.
2. Add assets:
to a new job
to an existing job
to the Translation Queue (add these assets to a job later)
3. Optional. If assets were added to a job, save the job.
4. Send out the job for translation.
5. Optional. Monitor job.
The translation provider translates assets, and translated assets return from translation.
Note: If you configure the translation job to put the target asset into a workflow state, then you can configure the workflow steps to send out email alerts when the asset returns from translation. For more information, refer to the appropriate version of the OWCS documentation at http://www.oracle.com/technetwork/middleware/webcenter/sites/doc
umentation/index.html.
6. Approve the translated assets so that they can be published.
7. Optional. Archive the completed job.
Note: Administrators can archive incomplete jobs.
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3.1 Collecting One Asset for Translation
3 Collecting Assets for Translation
The first step in sending assets out for translation is collecting them. After you collect assets, you organize them into jobs. Each job can contain one or more assets.
Important: OWCS supports assets that are either Web pages or attachments, such as Microsoft Word files. However, the Connector supports sending out for translation only assets that are Web pages. The Connector does not support sending out for translation assets that are attachments.
You collect assets for translation in the Contributor interface:
When an asset is selected in the Site Tree or in the Content Tree in the navigation pane on the left, you can select Translation > Translate Asset from the menu.
If the Site Tree bar is selected at the bottom of the navigation pane on the left, then you can right-click on an asset in this tree and select Translate or Translate Branch from the context menu that opens.
If the Content Tree bar is selected at the bottom of the navigation pane on the left, then you can right-click on an asset in this tree and select Translate or Translate Children.
There are multiple ways to collect assets for translation:
For instructions on collecting a single asset for translation, see "Collecting One Asset for Translation" on page 14.
For instructions on collecting multiple assets for translation, see "Collecting Multiple Assets for Translation" on page 20. Note: When you collect multiple assets, you can filter them so that you add certain ones to specific jobs or you can send them to the Translation Queue. For details, see "Filtering Assets in a List" on page 25.
3.1 Collecting One Asset for Translation
This section describes how to collect a single asset to send for translation. After you collect this asset, you can add it to a new or an existing job, or you can send it to the Translation Queue, so that you can add it to a job later.
To collect one asset for translation:
1. Do one of the following:
From the navigation pane, open an asset in the Site Tree or the Content Tree, and then select Translation
> Translate Asset from the menu. In the navigation pane, select an asset, right-click, and select Translate from the context menu.
Open the asset, and select Translation > Translate Asset from the menu.
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Click the Translate this asset now link in the following scenario: You select Translation > View
Translations when an asset is in Form mode and Inspect view, and the asset has not been translated. The following message is displayed: This asset currently has no translations.
The Translate page opens.
2. Specify the following translation options:
Field
Description
Name
The name of the asset, which was specified when the asset was created. Read-only.
Description
A brief description of the asset, which was specified when the asset was created. Readonly.
ID
OWCS's unique identifier for the asset. Read-only.
Locale
The OWCS locale for the source language of the asset to send out for translation. Readonly.
Existing Translations
Indicates whether translations already exist for this asset. Read-only. None: There are no translations for this asset.
If this asset has previously been translated, then the locales for the translated languages are displayed.
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Field
Description
Select Target Workflow
To assign the asset to the translation workflow, select the CT: Approval for
Content workflow. Otherwise, select Do Not Add to Workflow. For more information, see "Using Workflow to Manage the Translation Process" on page 58.
Add to Job/Queue Specifies the job for the asset to the Translation Queue. Select a job or one of the following options from the list:
The job name of a job that has not yet been sent out for translation. These are jobs that have Created status. Queue for Later: Sends the asset to the Translation Queue, where it still must be added to a job before you send it out for translation. For a list of reasons for sending an asset to the Translation Queue, see "Adding Assets in the Translation Queue to Jobs" on page 28.
Create New Job: Enables you to create a new job for this asset. Send with Dependencies
When this check box is selected, the Connector sends out any components in the asset for translation as separate assets.
Send Modified Fields Only
Send out for translation only changed content fields in the asset. If a field was previously translated and it has not changed, then the Connector does not send it for translation again: Instead, it uses the stored translation.
Target Languages Select one or more target languages for translating the asset.
3. Click Next.
If you selected Create New Job in the Add to Job/Queue list, a pop-up window opens, prompting you to enter a name for the new job. Enter the name and click OK.
If you selected Queue for Later in the Add to Job/Queue list, the Translation Queue opens. For details, see "Adding Assets in the Translation Queue to Jobs" on page 28.
If you added the asset to a new or an existing job, the Job Details page opens.
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4. Specify the following translation-job options:
Field
Description
Job ID
The Connector's unique identifier for this job. Read-only.
Job Name
The name of this translation job. You can modify this name.
Description
The brief description of this translation job. You can modify this description.
Status
The status of this job, which is Created. For a list and description of translation-job statuses, see page 42.
Created
The username of the user who created the job, and the date and time when the job was created, in the following format: YYYY-MM-DD hh:mm:ss. Read-only.
Last Updated The date and time when the job was created, in the following format: YYYY-MM-DD
hh:mm:ss. Read-only.
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Field
Description
PO Number
The purchase-order ("PO") number for this job. Select a PO number from the dropdown list. Depending on your site configuration, this field may be required, optional, or not displayed at all. For more information, refer to the Clay Tablet Connector for Oracle WebCenter Sites
Installation and Configuration Guide.
Due Date The date when the translated asset is due, in the following format: YYYY-MM-DD.
(yyyy-mm-dd)
Translation Provider
Select the translation provider from the dropdown list. If Freeway is selected, the following additional fields are displayed, where you can specify the analysis codes for the translation:
Region: The region relevant to the content. Your Lionbridge setup determines which regions are displayed in the list.
Department: The department relevant to the content. Your Lionbridge setup determines which departments are displayed in the list.
Priority: The priority of this job. Your Lionbridge setup determines which priorities are displayed in the list.
Assets in this Note: For an existing job, both the new and the previous assets in the job are displayed.
Job
The following information is displayed about the number of assets in this job:
Total: The total number of assets in this job, including any assets that were previously added to an existing job.
Pending: The number of recently collected assets that can be added to this job.
The number of assets displayed on this page of the asset list.
The number of assets in the list with selected check boxes.
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Field
Description
Asset List
The following information about the assets available to send out for translation:
Asset Type: The type of asset.
ID: OWCS's unique identifier for the asset.
Asset Name: The name of the asset, which was specified when the asset was created. Source Locale: The locale of the source language to send out for translation. Tip: If you are viewing this page from the Contributor interface, you can click the link to view the asset.
Target Locale: The locale of the target language into which to translate the asset.
Last Updated: The date and time when the asset was last updated, in the following format: YYYY-MM-DD hh:mm:ss.
Select the assets to send out for translation.
Important: The Connector will send out all the assets in the list for translation. To avoid sending one or more assets for translation, select the corresponding check boxes, and click Remove Selected to remove them from the list. A message box opens, confirming that you want to remove the selected assets from the job. Click OK to proceed.
If there are more than 10 assets in the list, you can click the page number or change the number of assets displayed in a page to view the other assets.
Use the following buttons to select and manage items in the list:
Select All: Selects all check boxes for the displayed assets.
Unselect All: Clears all selected check boxes for the displayed assets.
Remove Selected: Removes the assets with selected check boxes from the list.
Filter
To display fewer assets in the list, in the Filter section in the bottom right corner, change any filter settings and click Apply. This section is displayed only if there are 10 or more assets in the list. For detailed instructions, see "Filtering Assets in a List" on page 25.
5. Do one of the following:
To save the job so that you can send it later, click Save Job. The Job Details page updates. The Status of the Job is Created.
To send the job out for translation immediately, click Send Now. A message box opens, confirming that you want to send out this job to the translation provider you specified earlier. Click OK to proceed. The Status is Sending. Click View Details. The page updates. The Status is Sent to CT Platform. In the asset list, the assets have SENDING_TO_PLATFORM status. Click the Refresh icon page. to refresh the Note: To copy assets from this job to a new or an existing job, in the Copy to dropdown list, either select the name of a job that has not yet been sent out for translation, or select Create New Job, and then click Copy to. For detailed instructions, see "Copying Assets Between Jobs" on page 38.
Note: To delete the job before saving or sending it, click Delete Job.
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3.2 Collecting Multiple Assets for Translation
3.2 Collecting Multiple Assets for Translation
This section describes how to collect a multiple assets to send for translation. After you collect these assets, you can add them to a new or an existing job, or you can send them to the Translation Queue, so that you can add them to one or more jobs later.
To collect multiple assets for translation:
1. Do one of the following:
If the Content Tree is displayed in the navigation pane, then select a branch, right-click, and select Translate Children from the context menu.
Note: For a description of what happens if you select Translate from the context menu, see "Collecting One Asset for Translation" on page 14.
If the Site Tree is displayed in the navigation pane, then select a branch, right-click, and select Translate Branch from the context menu.
Note: For a description of what happens if you select Translate from the context menu, see "Collecting One Asset for Translation" on page 14.
The Translate Children of Asset page or the Translate Branches of Page page opens in a new tab.
Important: When you collect multiple assets for translation, they must all have the same source locale. If necessary, under Refine Search, select the radio button for the source locale of the assets to translate.
2. Ensure that the check boxes of the assets you want to send out for translation are selected, and click Continue. If required, click the Select All and Unselect All buttons to facilitate your selection.
The Translate Multiple Assets of Type page opens.
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3. Specify the following translation options:
Field
Description
Number of Assets The number of assets collected. Read-only.
Locale
The OWCS locale for the source language of the assets to send out for translation. Read-only.
Select Target Workflow
To assign the assets to the translation workflow, select the CT: Approval for
Content workflow. Otherwise, select Do Not Add to Workflow. For more information, see "Using Workflow to Manage the Translation Process" on page 58.
Add to Job/Queue Specifies the job for the assets or sends them to the Translation Queue. Select a job or one of the following options from the list:
The job name of a job that has not yet been sent out for translation. These are jobs that have Created status. Queue for Later: Sends the assets to the Translation Queue, where they still must be added to a job before you send them out for translation. For a list of reasons for sending an asset to the Translation Queue, see "Adding Assets in the Translation Queue to Jobs" on page 28.
Create New Job: Enables you to create a new job for these assets. Send with Dependencies
When this check box is selected, the Connector sends out any components in the assets for translation as separate assets.
Send Modified Fields Only
When this check box is selected, the Connector sends out for translation only changed content fields in the assets. If a field was previously translated and it has not changed, then the Connector does not send it for translation again: Instead, it uses the stored translation.
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Field
3.2 Collecting Multiple Assets for Translation
Description
Target Languages Select one or more target languages for translating the assets.
4. Click Next. If you selected Create New Job in the Add to Job/Queue list, a pop-up window opens, prompting you to enter a name for the new job. Enter the name and click OK.
If you selected Queue for Later in the Add to Job/Queue list, the Translation Queue opens. For details, see "Adding Assets in the Translation Queue to Jobs" on page 28.
If you added the assets to a new or an existing job, the Translate Multiple Assets of Type page opens.
The Job Details page opens.
Any assets that are displayed in the list are part of the job and may be sent for translation.
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5. Verify the assets in the job, and specify the following translation-job settings:
Field
Description
Job ID
The Connector's unique identifier for this job. Read-only.
Job Name
The name of this translation job. You can modify this name.
Job Description
The brief description of this translation job. You can modify this description.
Status
The status of this job, which is Created. For a list and description of translation-job statuses, see page 42.
Created
The username of the user who created the job, and the date and time when the job was created, in the following format: YYYY-MM-DD hh:mm:ss. Read-only.
Last Updated The date and time when the job was created, in the following format: YYYY-MM-DD
hh:mm:ss. Read-only.
PO Number
The purchase-order ("PO") number for this job. Select the PO number from the dropdown list. Depending on your site configuration, this field may be required, optional, or not displayed at all. For more information, refer to the Clay Tablet Connector for Oracle
WebCenter Sites Installation and Configuration Guide.
Due Date
The date when the translated asset is due, in the following format: YYYY-MM-DD.
Translation Provider
Select the translation provider from the dropdown list. If Freeway is selected, the following additional fields are displayed, where you can specify the analysis codes for the translation:
Region: The region relevant to the content. Your Lionbridge setup determines which regions are displayed in the list.
Department: The department relevant to the content. Your Lionbridge setup determines which departments are displayed in the list.
Priority: The priority of this job. Your Lionbridge setup determines which priorities are displayed in the list.
Assets in this Note: For an existing job, both the new and the previous assets in the job are displayed.
Job
The following information is displayed about the number of assets in this job:
Total: The total number of assets in this job, including any assets that were previously added to an existing job.
Pending: The number of recently collected assets that can be added to this job.
The number of assets displayed on this page of the asset list.
The number of assets in the list with selected check boxes.
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Field
Description
Asset List
The following information about the assets available to send out for translation:
Asset Type: The type of asset.
ID: OWCS's unique identifier for the asset.
Asset Name: The name of the asset, which was specified when the asset was created. Source Locale: The locale of the source language to send out for translation. Tip: If you are viewing this page from the Contributor interface, you can click the link to view the asset.
Target Locale: The locale of the target language into which to translate the asset.
Last Updated: The date and time when the asset was last updated, in the following format: YYYY-MM-DD hh:mm:ss.
Select the assets to send out for translation.
Important: The Connector will send out all the assets in the list for translation. To avoid sending one or more assets for translation, select the corresponding check boxes, and click Remove Selected to remove them from the list. A message box opens, confirming that you want to remove the selected assets from the job. Click OK to proceed.
If there are more than 10 assets in the list, you can click the page number or change the number of assets displayed in a page to view the other assets.
Use the following buttons to select and manage items in the list:
Select All: Selects all check boxes for the displayed assets.
Unselect All: Clears all selected check boxes for the displayed assets.
Remove Selected: Removes the assets with selected check boxes from the list.
Filter
To display fewer assets in the list, in the Filter section in the bottom right corner, change any filter settings and click Apply. This section is displayed only if there are 10 or more assets in the list. For detailed instructions, see "Filtering Assets in a List" on page 25.
Note: To delete one or more assets from the job, select the corresponding check boxes and click Delete
Selected. A message box opens, confirming that you want to remove the selected assets from the job. Click OK to proceed.
6. Do one of the following:
To save the job so that you can send it later, click Save Job. The Job Details page updates. The Status of the Job is Created.
To send the job out for translation immediately, click Send Now. A message box opens, confirming that you want to send out this job to the translation provider you specified earlier. Click OK to proceed. The Status is Sending. Click View Details. The page updates. The Status is Sent to CT Platform. In the asset list, the assets have SENDING_TO_PLATFORM status. Click the Refresh icon page. Clay Tablet Connector for Oracle WebCenter Sites User Guide
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Note: To copy assets from this job to a new or an existing job, in the Copy to dropdown list, either select the name of a job that has not yet been sent out for translation, or select Create New Job, and then click Copy to. For detailed instructions, see "Copying Assets Between Jobs" on page 38.
Note: To delete the job before saving or sending it, click Delete Job.
3.3 Filtering Assets in a List
The following pages display lists of assets
The Job Details page displays the list of assets in a job. The Translation Queue display the list of assets in the queue. If there are more than 10 assets in the asset list: The assets are displayed on multiple pages.
You can filter the assets displayed in the list, as described in this section.
When you filter a list, you specify one or more filter conditions. A filter condition is active and modifiable only if it has multiple possible values. For example, suppose that the Translation Queue contains assets that will be translated into multiple target locales. You can see this in the Target Locale list, in the screen capture below.
Now suppose that you want to create a job with assets only for a particular locale (fr_FR), so that you can send these assets for translation to a particular translation provider. You can filter the list of assets in the Translation Queue to display only those with the fr_FR locale.
To filter assets in the list:
1. In the Filter section, to the right of the asset list, click the expand icon example, click the expand icon beside Target Locale.
beside the condition to filter. For Conditions in black are available for filtering. This means that assets have different values for this particular condition. For example, the target locale for all the assets are de_DE, es_ES, and fr_FR.
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Conditions in gray are not available for filtering, because all the assets have the same value for this condition. For example, the source locale for all the assets is en_US.
The Target locale section expands.
2. Specify the value to filter. The interface depends on the type of condition. For example, for the Target locale, select the check boxes for the target locales to filter. Then the page will display only assets that will be translated to the specified target locale.
You can filter the following conditions:
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Condition Filter Parameters
Asset Name
Select one of the following parameters: contains/matches/like, and then enter the asset name or fragment in the text box.
Asset Type
Displays all the asset types of the assets in the asset list. Select the corresponding check boxes.
Source Locale
Displays all the source locales of the assets in the asset list. Select the corresponding check boxes.
Target Locale
Displays all the target locales of the assets in the asset list. Select the corresponding check boxes.
Update Date
Select one of the following parameters: on/before/after/between, and then enter the date or dates when the asset was last updated, in the following format: YYYY-MM-DD.
Created User
Displays all the users who created the assets in the asset list. Select the corresponding check boxes.
Site
Displays all the sites with the assets in the asset list. Select the corresponding check boxes.
Note: This filter is displayed only in the Clay Tablet Dashboard interface.
Note: To cancel a condition, click the red close icon filter.
. This removes the corresponding condition from the 3. Click Apply.
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4 Adding Assets to Translation Jobs
After you collect assets, you add them to new or existing translation jobs. You can add assets to translation jobs immediately after you collect them.
For detailed instructions on collecting a single asset and immediately adding it to a job, see "Collecting One Asset for Translation" on page 14.
For detailed instructions on collecting multiple assets and immediately adding them to jobs, see "Collecting Multiple Assets for Translation" on page 20.
You can add collected assets to the Translation Queue. Later, you add the collected assets from the Translation Queue to new or existing translation jobs. For details, see "Adding Assets in the Translation Queue to Jobs" on page 28.
Note: Even after you add assets to a translation job, you can still modify that job and add or remove assets, and change job settings. For details, see "Modifying a Job before Sending It Out for Translation" on page 34.
4.1 Adding Assets in the Translation Queue to Jobs
The Translation Queue contains assets that you collected and did not immediately add to jobs. From the Translation Queue, you can add one, multiple, or all of these previously collected assets to a new or an existing job. You can then also send out this job for translation. Submitting assets to the Translation Queue before sending it out for translation has the following advantages:
You may have assets that you want to send out for translation, but you may not have decided yet how you want to organize these assets into jobs.
You may not want to send out each asset individually as soon as you collect it. The Translation Queue facilitates your management of assets, so that you do not forget about sending individual assets for translation.
Your translation provider may prefer receiving fewer but larger batches of assets to translate, rather than individual assets, as it facilitates project preparation, resource assignment, and file analysis.
If you want to translate many assets into multiple languages, but you want to translate into only one target language at a time, this is a good way to manage that process. You may want to route jobs to certain translation providers.
You may want to add job-specific metadata, such as a purchase order number.
You submit assets for translation from the Translation Queue in the following scenarios:
You collect a single asset for translation, and you send it to the Translation Queue. For details, see "Collecting One Asset for Translation" on page 14.
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You collect multiple child assets of a branch of the Content Tree, or a branch of the Site Tree, for translation, and you send them to the Translation Queue. For details, see "Collecting Multiple Assets for Translation" on page 20.
To open the Translation Queue:
In the Contributor interface, select Translation > Translation Queue.
In the Clay Tablet Dashboard interface, under Management, click View All Queues. In the Contributor interface, select Queue for Later in the Add to Job/Queue dropdown list while collecting assets for translation, either:
in the Translate page, described in "Collecting One Asset for Translation" on page 14 in the Translate Multiple Assets of Type page, described in "Collecting Multiple Assets for Translation" on page 20
The Translation Queue ("queue") displays all assets that were previously collected for translation, were sent to the Translation Queue, and have not yet been added to translation jobs.
Tip: To update your view of the assets in the Translation Queue, click Refresh in the top-left corner of the page.
If there are more than 10 assets in the queue, the assets are displayed in multiple pages in the queue.
To navigate among pages in the list, click the corresponding page number.
To display more assets in a page, select the number to display (20, 50, 100) from the dropdown list.
To display fewer assets in the list, in the Filter section in the bottom right corner, change any filter settings and click Apply. This section is displayed only if there are 10 or more assets in the list. For detailed instructions, see "Filtering Assets in a List" on page 25.
The following information is displayed about assets in the Translation Queue:
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Column
Description
Asset Type
The type of asset.
ID
OWCS's unique identifier for the asset.
4.1 Adding Assets in the Translation Queue to Jobs
Asset Name The name of the asset, which was specified when the asset was created.
Source Locale
The locale of the source language to send out for translation.
Target Locale
The locale of the target language into which to translate the asset.
Last Updated
The date and time when the asset was last updated, in the following format: YYYY-MM-DD
hh:mm:ss.
Tip: If you are viewing this page from the Contributor interface, you can click the link to view the asset.
Once the assets to you want to group together are displayed in the list, you add them to a job.
To add one or more assets in the queue to a job:
1. Select the check boxes for the assets to add to a job.
Tip: To facilitate this, use the Select All and Unselect All buttons, or click the check box in the column heading.
Note: To delete one or more assets from the queue, select the corresponding check boxes and click Delete
Selected. A message box opens, confirming that you want to remove the selected assets from the queue. Click OK to proceed. The deleted assets are no longer available to add to jobs directly from the queue.
2. In the job dropdown list, do one of the following:
Select the job name of a job that has not yet been sent out for translation. These are jobs that have Created status. Select New Job, to create a new job for the selected assets.
3. Click Add to Job. If you selected New Job in the job dropdown list, a pop-up window opens, prompting you to enter a name for the new job. Enter the name and click OK.
A green message is displayed for a few seconds at the top of the page, stating the number of assets that were added to the job.
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The Job Details page opens, displaying information about the new or updated job. You use this page to specify job settings, and you can also modify the assets in this job.
Any assets that are displayed in the list are part of the job and may be sent for translation.
4. Verify the assets in the job, and specify the following translation-job settings:
Field
Description
Job ID
The Connector's unique identifier for this job. Read-only.
Job Name
The name of this translation job. You can modify this name.
Job Description
The brief description of this translation job. You can modify this description.
Status
The status of this job, which is Created. For a list and description of translation-job statuses, see page 42.
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Field
Description
Created
The username of the user who created the job, and the date and time when the job was created, in the following format: YYYY-MM-DD hh:mm:ss. Read-only.
Last Updated
The date and time when the job was created, in the following format: YYYY-MM-DD
hh:mm:ss. Read-only.
PO Number
The purchase-order ("PO") number for this job. Select the PO number from the dropdown list. Depending on your site configuration, this field may be required, optional, or not displayed at all. For more information, refer to the Clay Tablet Connector for Oracle
WebCenter Sites Installation and Configuration Guide.
Due Date
The date when the translated asset is due, in the following format: YYYY-MM-DD.
Translation Provider
Select the translation provider from the dropdown list. If Freeway is selected, the following additional fields are displayed, where you can specify the analysis codes for the translation:
Region: The region relevant to the content. Your Lionbridge setup determines which regions are displayed in the list.
Department: The department relevant to the content. Your Lionbridge setup determines which departments are displayed in the list.
Priority: The priority of this job. Your Lionbridge setup determines which priorities are displayed in the list.
Assets in this Job
Note: For an existing job, both the new and the previous assets in the job are displayed.
The following information is displayed about the number of assets in this job:
Total: The total number of assets in this job, including any assets that were previously added to an existing job.
Pending: The number of recently collected assets that can be added to this job.
The number of assets displayed on this page of the asset list.
The number of assets in the list with selected check boxes.
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Field
Description
Asset List
The following information about the assets available to send out for translation:
Asset Type: The type of asset.
ID: OWCS's unique identifier for the asset.
Asset Name: The name of the asset, which was specified when the asset was created. Source Locale: The locale of the source language to send out for translation. Tip: If you are viewing this page from the Contributor interface, you can click the link to view the asset.
Target Locale: The locale of the target language into which to translate the asset.
Last Updated: The date and time when the asset was last updated, in the following format: YYYY-MM-DD hh:mm:ss.
Select the assets to send out for translation.
Important: The Connector will send out all the assets in the list for translation. To avoid sending one or more assets for translation, select the corresponding check boxes, and click Remove Selected to remove them from the list. A message box opens, confirming that you want to remove the selected assets from the job. Click OK to proceed.
If there are more than 10 assets in the list, you can click the page number or change the number of assets displayed in a page to view the other assets.
Use the following buttons to select and manage items in the list:
Select All: Selects all check boxes for the displayed assets.
Unselect All: Clears all selected check boxes for the displayed assets.
Remove Selected: Removes the assets with selected check boxes from the list.
Filter
To display fewer assets in the list, in the Filter section in the bottom right corner, change any filter settings and click Apply. This section is displayed only if there are 10 or more assets in the list. For detailed instructions, see "Filtering Assets in a List" on page 25.
5. Do one of the following:
To save the job so that you can send it later, click Save Job. The Job Details page updates. The Status of the Job is Created.
To send the job out for translation immediately, click Send Now. A message box opens, confirming that you want to send out this job to the translation provider you specified earlier. Click OK to proceed. The Status is Sending. Click View Details. The page updates. The Status is Sent to CT Platform. In the asset list, the assets have SENDING_TO_PLATFORM status. Click the Refresh icon page. to refresh the Note: To copy assets from this job to a new or an existing job, in the Copy to dropdown list, either select the name of a job that has not yet been sent out for translation, or select Create New Job, and then click Copy to. For detailed instructions, see "Copying Assets Between Jobs" on page 38.
Note: To delete the job before saving or sending it, click Delete Job.
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4.2 Modifying a Job before Sending It Out for Translation
If you have saved a job, then before you send it out for translation, you can make the following changes to it:
You can add assets to the job.
You can remove assets from the job.
You can modify the settings of the job.
To modify a saved job:
1. Do one of the following:
In the Contributor interface, select Translation > Job Status from the menu.
In the Clay Tablet Dashboard interface, under Management, click View All Jobs.
The Translation Jobs page opens. For a detailed description of this page, see "Monitoring All Translation Jobs" on page 43.
2. In the Active Jobs section, click the link in the Name column for the job to modify.
Note: The job must have Created status, which indicates that it has not yet been sent out for translation.
The Job Details page opens.
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Any assets that are displayed in the list are part of the job and may be sent for translation.
3. Verify the assets in the job, and specify or update the following translation-job settings:
Field
Description
Job ID
The Connector's unique identifier for this job. Read-only.
Job Name
The name of this translation job. You can modify this name.
Job Description
The brief description of this translation job. You can modify this description.
Status
The status of this job, which is Created. For a list and description of translation-job statuses, see page 42.
Created
The username of the user who created the job, and the date and time when the job was created, in the following format: YYYY-MM-DD hh:mm:ss. Read-only.
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Field
Description
Last Updated
The date and time when the job was created, in the following format: YYYY-MM-DD
hh:mm:ss. Read-only.
PO Number
The purchase-order ("PO") number for this job. Select the PO number from the dropdown list. Depending on your site configuration, this field may be required, optional, or not displayed at all. For more information, refer to the Clay Tablet Connector for Oracle
WebCenter Sites Installation and Configuration Guide.
Due Date
The date when the translated asset is due, in the following format: YYYY-MM-DD.
Translation Provider
Select the translation provider from the dropdown list. If Freeway is selected, the following additional fields are displayed, where you can specify the analysis codes for the translation:
Region: The region relevant to the content. Your Lionbridge setup determines which regions are displayed in the list.
Department: The department relevant to the content. Your Lionbridge setup determines which departments are displayed in the list.
Priority: The priority of this job. Your Lionbridge setup determines which priorities are displayed in the list.
Assets in this Job
Note: For an existing job, both the new and the previous assets in the job are displayed.
The following information is displayed about the number of assets in this job:
Total: The total number of assets in this job, including any assets that were previously added to an existing job.
Pending: The number of recently collected assets that can be added to this job.
The number of assets displayed on this page of the asset list.
The number of assets in the list with selected check boxes.
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Field
Description
Asset List
The following information about the assets available to send out for translation:
Asset Type: The type of asset.
ID: OWCS's unique identifier for the asset.
Asset Name: The name of the asset, which was specified when the asset was created. Source Locale: The locale of the source language to send out for translation. Tip: If you are viewing this page from the Contributor interface, you can click the link to view the asset.
Target Locale: The locale of the target language into which to translate the asset.
Last Updated: The date and time when the asset was last updated, in the following format: YYYY-MM-DD hh:mm:ss.
Select the assets to send out for translation.
Important: The Connector will send out all the assets in the list for translation. To avoid sending one or more assets for translation, select the corresponding check boxes, and click Remove Selected to remove them from the list. A message box opens, confirming that you want to remove the selected assets from the job. Click OK to proceed.
If there are more than 10 assets in the list, you can click the page number or change the number of assets displayed in a page to view the other assets.
Use the following buttons to select and manage items in the list:
Select All: Selects all check boxes for the displayed assets.
Unselect All: Clears all selected check boxes for the displayed assets.
Remove Selected: Removes the assets with selected check boxes from the list.
Filter
To display fewer assets in the list, in the Filter section in the bottom right corner, change any filter settings and click Apply. This section is displayed only if there are 10 or more assets in the list. For detailed instructions, see "Filtering Assets in a List" on page 25.
4. Do one of the following:
To save the job so that you can send it later, click Save Job. The Job Details page updates. The Status of the Job is Created.
To send the job out for translation immediately, click Send Now. A message box opens, confirming that you want to send out this job to the translation provider you specified earlier. Click OK to proceed. The Status is Sending. Click View Details. The page updates. The Status is Sent to CT Platform. In the asset list, the assets have SENDING_TO_PLATFORM status. Click the Refresh icon page. to refresh the Note: To copy assets from this job to a new or an existing job, in the Copy to dropdown list, either select the name of a job that has not yet been sent out for translation, or select Create New Job, and then click Copy to. For detailed instructions, see "Copying Assets Between Jobs" on page 38.
Note: To delete the job, click Delete Job.
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4.3 Copying Assets Between Jobs
You can copy assets from one job to another. This is useful if you send out one job for translation, and most of the assets in the job are translated, but others are not, or they need updates. This feature facilitates copying assets into a new job, without locating them first in the Site Tree or the Content Tree. You copy assets from one job to another in the Job Details page.
To copy assets from one job to another:
1. If the Job Details page is not already open:
a. Select Translation > Job Status from the menu to open the Translation Jobs page.
b. In the Name column, click the link for the job from which to copy assets. For more information about the Translation Jobs page, see "Monitoring All Translation Jobs" on page 43.
The Job Details page opens.
2. Scroll down to the asset list, at the bottom of the page.
3. Select the check boxes for the assets to add to another job.
4. In the dropdown list beside the Copy to button, do one of the following:
Select the name of a job that has not yet been sent out for translation. These are jobs that have Created status.
Select Create New Job, to create a new job for the selected assets.
5. Click Copy to. A message box opens, confirming that you want to copy the selected assets to the new or specified translation job. Click OK to proceed.
6. If you are creating a new job, a pop-up window opens, prompting you to enter a name for the new job. Enter the name and click OK.
A message box opens, asking if you want to view the job to which you added the assets.
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7. Do one of the following:
Click OK to view this job.
Click Cancel to view the previous job.
The Job Details page opens. You can send or save this job. For more information about the Job Details page, see "Modifying a Job before Sending It Out for Translation" on page 34.
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5 Sending Out Jobs for Translation
Whenever you send out a job for translation, you send it out from the Job Details page. The Job Details page opens automatically in the following scenarios:
You collect a single asset to send out for translation, and you add it to a new or an existing job. For details, see "Collecting One Asset for Translation" on page 14.
You collect multiple assets to send out for translation, and you add them to a new or an existing job. For details, see "Collecting Multiple Assets for Translation" on page 20.
In the Translation Queue, you add one or more queued assets to a new or an existing job. For details, see "Adding Assets in the Translation Queue to Jobs" on page 28.
In these scenarios, you can either immediately send out the job for translation, or you can save it, so that you can send it out later.
To send out a previously saved job for translation:
1. Do one of the following:
In the Contributor interface, select Translation > Job Status from the menu.
In the Clay Tablet Dashboard interface, under Management, click View All Jobs.
The Translation Jobs page opens. For a detailed description of this page, see "Monitoring All Translation Jobs" on page 43.
2. In the Active Jobs section, click the link in the Name column for the job to modify.
Note: The job must have Created status, which indicates that it has not yet been sent out for translation.
The Job Details page opens.
3. Optional. Add or remove assets in the job, and specify or update the translation-job settings. For a detailed description of this page and these settings, see "Modifying a Job before Sending It Out for Translation" on page 34.
4. Click Send Now.
A message box opens, confirming that you want to send out this job to the specified translation provider. Click OK to proceed.
The Job Details page refreshes.
5. To view the translation progress of this job, click View Details.
The page updates.
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6. The Status is Sent to CT Platform. In the asset list, the assets have SENDING_TO_PLATFORM status. Click the Refresh icon to refresh the page.
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6.1 Translation Statuses
6 Monitoring the Translation Status of Assets and Jobs
After you send out a job for translation, you can monitor its progress:
You monitor the translation status of multiple jobs in the Translation Jobs page. For details, see "Monitoring All Translation Jobs" on page 43.
You monitor the translation status of a single job and the assets within that job in the Job Details page.
Note: If you configure the translation job to put the target asset into a workflow state, then you can configure the workflow steps to send out email alerts when the asset returns from translation. For more information, refer to the appropriate version of the OWCS documentation at http://www.oracle.com/technetwork/middleware/webcenter/sites/documentation/index.html.
For information on using a workflow, see "Using Workflow to Manage the Translation Process" on page 58.
For information on configuring a workflow, refer to the Clay Tablet Connector for Oracle WebCenter Sites
Installation and Configuration Guide.
6.1 Translation Statuses
Translation jobs and assets can have the following statuses:
Job Status Job Status Description
Corresponding
Asset Status Description
Asset Status
Created
The Connector created the job.
PENDING
Sending
The Connector is sending the job to the Clay Tablet Platform for forwarding to the translation provider.
The Connector added the assets to a job.
SENT_TO_
PLATFORM
The Connector sent the assets to the Clay Tablet Platform for forwarding to the translation provider.
SENT_TO_
TRANSLATOR
The Clay Tablet Platform sent the assets to the translation provider.
Sent to The Connector sent the job to the Clay CT Platform Tablet Platform for forwarding to the translation provider.
In The translation provider has received the translation job for translation and has not yet returned the translated assets.
IN_
The translation provider has received TRANSLATION the assets for translation and has not yet returned the translated assets.
Reviewing The Connector received the translated REVIEW_
Translation assets in the job back from the translation TRANSLATION
provider. The translated assets are ready for review in the Connector.
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Job Status Job Status Description
6.2 Monitoring All Translation Jobs
Corresponding
Asset Status Description
Asset Status
Completed A Connector user reviewed and approved COMPLETED
(translation the translated assets in the Connector. approved) The Connector moved the translated assets to OWCS.
Note: The job has this status only when all its assets have COMPLETED status.
A Connector user reviewed and approved the translated assets in the Connector. The Connector moved the translated assets to OWCS.
6.2 Monitoring All Translation Jobs
You can monitor the status of all translation jobs on a single page, from either the Contributor interface or the Clay Tablet Dashboard interface.
To view the status of all translation jobs:
1. To open the Translation Jobs page, do one of the following:
In the Contributor interface, select Translation > Job Status from the menu.
In the Clay Tablet Dashboard interface, under Management, click View All Jobs.
The Translation Jobs page opens. The page is displayed slightly differently, depending on how you open it:
This page in the Contributor interface:
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In both versions of this page, the jobs are divided into two lists:
The Active Jobs list has translation jobs that have not yet been completed. For example, if you have not yet approved the translation of assets in a job, then the job is incomplete. The Inactive Jobs list has translation jobs that have been completed, including the final step, which is approval of the translation. For example, if you have approved the translation of all the assets in a job, then the job is complete. The translation jobs are displayed in reverse chronological order by the date that they were last updated. To reverse the sort order, click the Updated column heading.
The following information is displayed about each translation job in the lists:
Column
Description
Name
The name of the translation job.
Description The description of the translation job.
Status
The status of the translation job. For a list and description of all statuses, see "Translation Statuses" on page 42.
# of Assets The number of assets in the translation job.
Due Date
The due date of the translation job, if one was specified, in the following format: YYYY-MM-DD.
Provider
The translation provider for the translation job.
Site ID
The OWCS site where the assets in the translation job are located. Displayed only in the Clay Tablet Dashboard interface.
Created
The username of the user who created the translation job. Displayed only in the Clay Tablet Dashboard interface.
Updated
The date the translation job was last updated, in the following format: YYYY-MM-DD.
Submitted The date the translation job was submitted to the translation provider for translation, in the following format: YYYY-MM-DD.
2. You can perform the following actions on this page:
To view the status of the assets in a translation job, click the link in the Status column.
The row expands, and it displays the number of assets with each status in the job.
To view translation-job details, click the link in the Name column.
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Note: To approve the translation of assets in a job, you must first view the job details. For more information, see "Approving Translated Assets" on page 52.
To archive one or more inactive jobs, select the corresponding check boxes in the Inactive Jobs list, and then click Archive Selected. Available only in the Clay Tablet Dashboard interface.
Note: You can archive active jobs individually in the Job Details page, although it is not recommended. If you archive an active job, it will no longer be displayed iin the Active Jobs list. Archiving a job also archives the assets in that job: If you archive content while it is being translated, then the Connector will not return the completed translation to you. For more information about archiving jobs, see page 54.
To view any previously archived jobs, click the Show archived jobs link. Available only if there are previously archived jobs, and available only in the Clay Tablet Dashboard interface.
The Translation Jobs page refreshes, and it displays the Archived Jobs section at the bottom of the page.
The same information is displayed about all the archived jobs. In this section, you can also:
Hide all archived jobs by clicking the Hide archived jobs link.
Unarchive jobs, by selecting the corresponding check boxes and clicking Unarchive Selected.
6.3 Monitoring Assets in a Single Job
When you send out a job, it is always from the Job Details page. After you send out a job, the job status, which is displayed in the Status field, changes from Created to Sending. To monitor the translation progress of the jobs and the assets in the job:
1. After sending out a job for translation, in the Job Details page, click View Details.
The Job Details page expands.
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The Status is Sent to CT Platform. In the asset list, the assets have SENDING_TO_PLATFORM status. 2. Click the Refresh icon to refresh the page and watch the statuses change. The Status field displays the job status. In the asset list, the Status column displays the asset status.
For a list and description of all job and asset statuses, see "Translation Statuses" on page 42.
3. Optional If the asset status is Review Translation or Completed, click the corresponding link in the Status column in the asset list.
The Translation request detail window opens.
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This window displays the following information about the translated asset, which is useful for troubleshooting:
Field
Description
Source The name of the source asset, which was specified when the asset was created, and OWCS's Asset
identifier for this asset.
Target Asset
The name of the target (translated) asset, which is the same as the name of the source asset, and OWCS's identifier for this asset.
Source The locale of the language of the source asset, which was sent out for translation.
Locale
Target Locale
The locale of the language of the target asset, which is the translated asset.
Status
The status of the asset. For a list and description of these statuses, see "Translation Statuses" on page 42.
Job ID
The Connector's unique identifier for this job.
Asset ID The Connector's unique identifier for this asset.
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Field
Description
Asset Task ID
The Connector's unique identifier for this asset task. Asset tasks are either assets (source content for translation) or target-specific translation tasks for translating a particular content item (asset). The task of translating a particular asset (content item) into a single language is a single asset task. Therefore suppose a content item will be translated into both French and German. The asset is the content item in the source language. There are three asset tasks: the original content item; the translation of the content item into French; and the translation of the content item into German.
Job The translation provider's reference for this job, if it is available.
Provider Ref.
Asset The translation provider's reference for this asset, if it is available.
Provider Ref.
For a detailed description of the other fields and columns in the Job Details page, see "Modifying a Job before Sending It Out for Translation" on page 34.
6.4 Checking an Asset's Translation Status
When an asset is open in OWCS, you can check its translation status. This means you can see the status of the asset in all the relevant locales.
To check an asset's translation status:
1. In the Site Tree or the Content Tree, double-click an asset to open it.
2. Select Translation > Asset Translation Status from the menu.
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This page displays information about all translation requests relevant to this asset. It is organized into the following sections:
Waiting for approval: Displays assets that were received back from translation, but which have not yet been approved. These assets have Reviewing translation status.
Active: Displays assets that have not yet been sent out for translation. These assets have Reviewing
translation status.
Inactive: Displays assets that were received back from translation, and which were already approved. These assets have Completed (translation approved) status.
If there are no translation requests relevant to a section, then a message to that effect is displayed instead. This page displays the following information about each asset:
Column
Description
Job Name
The name of this translation job.
Job Status
The status of this job. For a list and description of job statuses, see "Translation Statuses" on page 42.
Job Submitted The date the job was submitted, in the following format: YYYY-MM-DD. Not relevant for active jobs, which have not yet been submitted for translation.
Provider
The name of the translation provider. May not be relevant for active jobs, which have not yet been submitted for translation.
Source
The locale of the source language. For an inactive job, you can click the link to view the source asset.
Target
The locale of the target language. For a job waiting for approval or for an inactive job, you can click the link to view the target asset. Clay Tablet Connector for Oracle WebCenter Sites User Guide
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Column
Description
Updated
The date the job was last updated, in the following format: YYYY-MM-DD.
Status
The status of assets in this job. For a list and description of asset statuses, see "Translation Statuses" on page 42.
3. Optional. To view more information about the job, including the list of assets in the job, click the link in the Job Name column. The Job Details page opens, as described in "Modifying a Job before Sending It Out for Translation" on page 34.
4. Optional. To approve translated jobs, select the corresponding check boxes in the Waiting for approval section, and click Approve Selected. The status of the selected jobs changes to Completed
(translation approved).
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After assets return from translation, you can complete the following tasks:
"Approving Translated Assets" on page 52. This task is required to change the status of the job to Completed (translation approved), and the status of the translated assets to Completed. "Archiving Jobs" on page 54. This task is optional, but it is recommended. Typically, you archive a completed job so that it will not be displayed anymore in the Inactive Jobs section of the Translation Jobs page. You can archive jobs both from the Contributor interface and the Clay Tablet Dashboard interface.
Note: You cannot delete a completed job. "Viewing Translated Assets" on page 56. This task is optional. You can see a list of all the translated versions of this asset.
7.1 Approving Translated Assets
After a job returns from translation, it has the following status: Reviewing Translation. The translated assets within that job have the following status: REVIEW_TRANSLATION.
You must approve the translations before they return to OWCS, so that they will be ready for publishing to a website.
Note: Approving translated assets is not related to the CT: Approve Translation step in the CT:
Approval for Content workflow process.
You can approve translated assets from either the Contributor interface or the Clay Tablet Dashboard interface: In the Contributor interface, you can click links to see the source and target versions.
In the Clay Tablet Dashboard interface, you cannot see the source and target versions.
To approve translated assets:
1. Do one of the following:
In the Contributor interface, select Translation > Job Status from the menu.
In the Clay Tablet Dashboard interface, under Management, click View All Jobs.
The Translation Jobs page opens. For a detailed description of this page, see "Monitoring All Translation Jobs" on page 43.
2. To view a list of assets in the translated job, click the link in the Name column for the job.
The Job Details page opens. This page displays differently, depending on whether you open it from the Contributor interface or from the Clay Tablet Dashboard interface.
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Important: If you open this page from the Clay Tablet Dashboard interface, then there are no links in the Source Locale or the Target Locale column.
3. Optional. Review the translated asset. Available only if you are viewing this page from the Contributor interface.
a. In the Job Details page, click the corresponding link in the Target Locale column in the asset list at the bottom of the page. The translated asset opens in a new tab.
b. Review the translation.
c. When you are done, click the Translation Jobs tab to return to the Job Details page.
4. Click the link for the job, to reopen the Job Details page.
5. In the asset list at the bottom of the page, select the check boxes for the assets you want to approve.
6. Click Approve Selected.
A message box opens, confirming your approval.
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7. Click OK to proceed.
The status of each approved asset changes to COMPLETED.
8. After you approve all assets in a job, click the Refresh icon at the top of the page.
The job's status changes to Completed (translation approved).
7.2 Archiving Jobs
You archive a translation job so that it will no longer be displayed in the Connector interfaces, specifically, the Clay Tablet Dashboard interface, and the Contributor interface.
Typically, you archive a translation job after all its assets have been translated and approved, when it is inactive, and it has the Completed (translation approved) status. However, in the Clay Tablet Dashboard interface, you can also archive a job when it has other statuses.
You can archive jobs as follows:
In the Contributor interface, you can archive individual inactive jobs (with Completed (translation
approved) status) by clicking the Archive Job button in the Job Details page.
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This button is displayed only if the job status is Completed (translation approved), and if the status of all the assets in the job is Completed.
In the Clay Tablet Dashboard interface:
You can archive multiple inactive jobs from the Inactive Jobs section of the Translation Jobs page. For a detailed description of this page, see "Monitoring All Translation Jobs" on page 43. You can archive individual active or inactive jobs with the In translation, Reviewing
translation, or Completed status, by clicking the Archive Job button in the Job Details page.
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Note: The Archive Jobs button is not displayed when a job has the Created status. However, you can delete a job with this status by clicking the Delete Job button.
Note: You can unarchive an archived job by clicking the Unarchive Job button when viewing the job in the Job Details page.
Warning: Archiving active jobs is not recommended. If you archive an active job, it will no longer be displayed in the Active Jobs list. Archiving a job also archives the assets in that job: If you archive content while it is being translated, then the Connector will not return the completed translation to you.
The following table summarizes job statuses and corresponding job activity and archiving information:
Job Status
Active/Inactive
Archiving Information
Jobs
Created
active
cannot be archived
Sending
active
Sent to CT Platform
active
In translation
active
can be archived only from the Clay Tablet Dashboard interface, individually, from the Job Details page
Reviewing Translation
active
Completed (translation approved)
inactive
Note: The job has this status only when all its assets have COMPLETED status.
can be archived in any of the following ways:
from the Clay Tablet Dashboard interface, from the Translation Jobs page
from the Clay Tablet Dashboard interface, individually, from the Job Details page
from the Contributor interface, individually, from the Job Details page
7.3 Viewing Translated Assets
When an asset is open in OWCS, you can view its translated assets. This means you can see a list of all the translated versions of this asset.
To view the translations of an asset:
1. In the Site Tree or the Content Tree, double-click an asset to open it.
2. Select Translation > View Translations from the menu.
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It displays the following information about all the translated versions of this asset:
Column
Description
Type
The type of asset.
ID
OWCS's unique identifier for the asset.
Locale
The locale of this translation of the asset.
Asset Name
The name of the asset, which was specified when the asset was created.
3. Optional. In the Asset Name column, you can click the link to open the Translation Status page for this asset, where you can view the status of the asset in all the relevant locales. For details, see "Checking an Asset's Translation Status" on page 49.
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8 Using Workflow to Manage the Translation Process
Most websites are produced by a team of people in which different individuals assemble content, edit and review it, and decide what goes where and when to update the pages. Work flows from one person to the next in a predictable way, and that process in OWCS is called workflow. In OWCS, assets can be assigned to a workflow. This transfers permissions for these assets to a particular user, so that these assets are displayed in the user's Assignments list on the Home tab of the dashboard of the Contributor interface.
If properly configured, you can use the CT: Approval for Content workflow with the Connector to manage your translations. To use the workflow with the Connector, you put assets in the workflow in the Contributor interface. Using the workflow with the Connector has the following advantages:
When assets come back from translation, they are in a new workflow state. Your company may have configured OWCS to send out email notifications when assets change state. This is helpful to the people who review translated assets before publication. You may receive email notifications when an asset is translated or assigned to you.
Your company may have extended and integrated the final step of the CT: Approval for Content workflow with other workflows. For example, this workflow may be configured so that the asset is assigned to an additional person for review and approval before publication, for example, a legal review. You may be able to assign due dates to assets.
You may be able to delegate your assignments to other people.
What is the Connector's support for workflow?
When the CT: Approval for Content workflow process is properly configured in OWCS, you can select it when you collect assets for translation. If you select this workflow:
When you send out assets for translation, you specify the workflow process, and the target OWCS asset is inserted into the workflow in the CT: Pending Translation state. When the translated asset returns from translation, the OWCS asset automatically advances to the CT:
Translated, Pending Approval state. When you resend the asset for translation, it reverts to the CT: Pending Translation state.
The CT: Approval for Content workflow has the following states and steps:
Workflow State
Description
CT: Pending Translation
An asset is in this state when you add it to the workflow process, before it is translated.
CT: Translated, Pending Approval
An asset is in this state after it is translated, and before the translation is approved.
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The order in which the assets move between states is defined in the workflow process by the following four steps. A step is the action of moving the asset from one state to the next.
Workflow
Description
Step
CT: Send This step moves assets into the workflow in the CT: Pending Translation state, where they for have not been translated.
Translation CT: Send for Approval
This step moves assets from the CT: Pending Translation state, where they have not been translated, into the CT: Translated, Pending Approval state, where the assets have been translated, but they have not yet been reviewed.
CT: This step moves assets from the CT: Translated, Pending Approval state, where they Approve have not been translated but not yet reviewed, out of the workflow. If your company has an Translation existing workflow, instead of moving assets out of the translation workflow, you can add custom steps to include that workflow. For example, you can add another step to the workflow to require legal approval of content.
Note: This workflow step is not related to approving translations in the Contributor interface.
CT: Resend This step sends assets that have already been translated back to translation. This step ois useful if for the translation is not satisfactory or if many changes are required.
Translation
In order for the workflow process to work as described above, it must be configured. For detailed configuration instructions, refer to the Clay Tablet Connector for Oracle WebCenter Sites Installation and Configuration
Guide.
How to use workflow with the Connector
When the workflow is integrated with the Connector, you perform the following major tasks to manage your translations:
Note: The instructions below are correct for either a single asset or multiple assets.
1. When you collect assets for translation, you assign them to the "Assigning Collected Assets to a Translation Workflow" on page 60.
2. Optional. You can view the workflow status of an asset anytime after you add the asset to the workflow.
For information on viewing the status of a single asset, see page 60.
For information on viewing the status of multiple assets, see page 61.
3. "Adding Assets to Translation Jobs" on page 28.
4. You send out the job containing the assets for translation, as described in "Sending Out Jobs for Translation" on page 40.
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5. After the assets return from translation, you can review them and move them out of the workflow, or to a custom state of the workflow that your company has configured. For details, see "Reviewing Translated Content" on page 62.
8.1 Assigning Collected Assets to a Translation Workflow
When you collect assets for translation, you can assign them to the CT: Approval for Content workflow process. To add one or more collected assets to the translation workflow process:
1. Collect one or more assets for translation, as described in "Collecting One Asset for Translation" on page 14 or "Collecting Multiple Assets for Translation" on page 20. 2. In the Select Target Workflow dropdown list, select the CT: Approval for Content workflow.
This assigns the assets to the workflow. 3. Continue collecting the assets to send for translation, as described in the relevant sections of this guide.
Important: After you assigns assets to the CT: Approval for Content workflow, you must still add them to a new or an existing job, and then send them out for translation from the Job Details page. As an intermediate step, you can add assets to the Translation Queue before adding them to a job.
8.2 Viewing the Workflow Status of One Asset
After you assign an asset to the CT: Approval for Content workflow, you can select View > Status to see its workflow status. Note: This is standard OWCS functionality.
To do this:
1. Ensure that the asset is open in OWCS in the active tab.
2. Select View > Status from the menu.
The Content page for the asset opens.
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3. Scroll down to the Workflow process field.
This field displays both the name of the workflow process, CT: Approval for Content, and the workflow state, CT: Pending Translation.
The workflow state in the screen capture above indicates that the asset has not yet been sent out for translation.
8.3 Viewing the Workflow Status of Multiple Assets
After you assign assets to the CT: Approval for Content workflow, they are displayed in your Assignments list on the Home tab of the dashboard of the Contributor interface.
Note: This is standard OWCS functionality.
The following screen capture displays assets that were sent to translation, so the Action to Take is to wait for the assets to return from translation.
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8.4 Reviewing Translated Content
When an asset returns from translation and is ready for you to review, it is displayed in your Assignments list on the Home tab of the dashboard of the Contributor interface:
Note: Depending on the CT: Approval for Content workflow is configured in your company, you may also receive an email notification.
To review translated content:
1. In your Assignments list on the Home tab of the dashboard of the Contributor interface, click the Review
translation link.
The Content page for the asset opens.
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The Workflow process field displays both the name of the workflow process, CT: Approval for
Content, and the workflow state, CT: Translated, Pending Approval.
2. To proceed to the next step and move the asset through the workflow, in the Workflow commands dropdown list, select Finish My Assignment. Note: For descriptions of the other options, refer to the appropriate version of the OWCS documentation at http://www.oracle.com/technetwork/middleware/webcenter/sites/documentation/index.html.
The Finish My Assignment for Content page opens.
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3. Do one of the following:
If you approve the translation, click CT: Approve Translation -> (null state) to end the workflow.
Note: If your workflow has been configured for additional workflow steps before publishing, for example, a legal review, then after the arrow, then the name of the custom step is displayed after the arrow, instead of (null state).
If you do not approve the translation, and you want to send it back to translation, click CT: Resend for
Translation -> CT: Pending Translation. This changes the state of the asset back to CT: Pending
Translation.
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4. Optional. In the Action Taken field, enter a short description of the work you completed on the asset.
5. Optional. In the Action to Take field, enter brief instructions for the person receiving the assignment.
6. Click Finish My Assignment.
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9 Administrative Tasks
This section lists and describes the administrative tasks you can perform in the Clay Tablet Dashboard interface. Some of these tasks are very similar to tasks performed in the Contributor interface. In those cases, there are links to the relevant sections elsewhere in the guide, where there are descriptions of the differences between both interfaces.
You can perform the following administrative tasks in the Clay Tablet Dashboard interface:
viewing the status of translation jobs and assets
Under Management, click View All Jobs to open the Translation Jobs page. For a detailed description of this page and the related Job Details page, see "Monitoring All Translation Jobs" on page 43 and "Monitoring Assets in a Single Job" on page 46. viewing the assets in the Translation Queue and adding them to jobs
Under Management, click View All Queues to open the Translation Queue. For a detailed description of the queue, see "Adding Assets in the Translation Queue to Jobs" on page 28.
approving translations
Under Management, click View All Jobs to open the Translation Jobs page. Then click a job in the Name column to open the Job Details page. For detailed instructions, see "Approving Translated Assets" on page 52.
checking the Clay Tablet Platform for messages
Under Utilities, click Check Messages Now to open the Check Messages page. For a detailed description, see "Checking the Platform for Messages" on page 67.
updating the Clay Tablet Platform with translated files, if the translation provider could not submit them back to you via the Platform and the Connector
Under Utilities, click Submit Translated Files to open the Submit Translated Files page. For a detailed description, see "Checking the Platform for Messages" on page 67.
Important: The following functionality that is available in the Clay Tablet Dashboard interface is described in the Clay Tablet Connector for Oracle WebCenter Sites Installation and Configuration Guide:
Configuration
System Configuration
Site Configuration
Translation Providers
PO Numbers Configuration
Locale Tools
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Locales and Locale Mapping
Assign Locales to Assets
9.1 Checking the Platform for Messages
You can check the Clay Tablet Platform for messages about outstanding translation jobs.
To use this utility:
1. In the Clay Tablet Dashboard interface, under Utilities, click Check Messages Now.
The Checked Messages page opens.
This page displays information about messages, files, jobs, and assets currently processed by the Platform. If any of these are stuck on the Platform, they will be displayed on this page.
For details, view the sites.log file. 2. To update the results, click Check again at the bottom of the page.
9.2 Submitting Translated Files
Suppose that the translation provider cannot return the translated files to you via the Clay Tablet Platform and the Connector. For example, this might happen if there is a connectivity issue between the provider and the Platform. In this scenario, the translation provider can send you the translated files outside of OWCS, for example by email.
Even though you have received the translated files, it is still important to add these files to the Clay Tablet system, so that the system will be up to date with the translated files. This means that in the future, you will be Clay Tablet Connector for Oracle WebCenter Sites User Guide
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9 Administrative Tasks
9.2 Submitting Translated Files
able to use all the Clay Tablet features effectively, such as requesting translation updates, instead of translating all the previously translated files. This substantially reduces translation time, cost, and effort. In this scenario, you use the Submit Translated Files utility to add translated files to the Clay Tablet system.
To use this utility:
1. In the Clay Tablet Dashboard interface, under Utilities, click Submit Translated Files.
The Submit Translated Files page opens.
2. Click Browse, and in the browser dialog box that opens, browse to the translated file. This file is either:
a single translated file in XML format
a single zipped file that contains multiple translated files in XML format
3. Select the file to upload, and close the dialog box. For example, in Firefox, click Open.
4. Click Submit.
The message Uploading... is displayed. Clay Tablet Connector for Oracle WebCenter Sites User Guide
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Index
D
documentation conventions 8
A
assets
adding collected to workflow 60
adding to translation jobs 28
in the Translation Queue 28
approving translated 52
using workflow 62
checking translation status 49
collecting for translation 14
multiple assets 20
one asset 14
overview 10
collecting multiple for translation 20
collecting one for translation 14
copying between jobs 38
filtering in a list 25
managing collected, ,overview 10
monitoring 46
statuses 42
viewing translated 56
Assignments list, viewing workflow assignments 60
E
error handling 67
F
feature overview 9
Filter section of page 25
G
guide 6
I
introduction 5
J
C
Checked Messages page 67
Clay Tablet Connector for Oracle WebCenter Sites Installation and Configuration Guide 7
Clay Tablet Dashboard interface 11
Clay Tablet Platform, checking for messages 67
Clay Tablet Support 8
Contributor interface 11
CT: Approve Translation workflow step 59
CT: Pending Translation workflow state 58
CT: Resend for Translation workflow step 59
CT: Send for Approval workflow step 59
CT: Send for Translation workflow step 59
CT: Translated, Pending Approval workflow state 58
Clay Tablet Connector for Oracle WebCenter Sites User Guide
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Job Details page
archiving jobs 54
collecting multiple assets for translation 22
collecting one asset for translation 16
copying assets between jobs 38
Filter section 25
from the Translation Queue 31
modifying a job 34
monitoring a job 46
jobs
archiving 54
copying assets between 38
modifying 34
monitoring all 43
monitoring one 46
sending out for translation 40
statuses 42
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O
Optimize Translation feature 10
overview 11
P
Translation Status page 49
translation statuses 42
monitoring 42
translations
approving 52
approving using workflow 62
reviewing translated content with workflow 62
troubleshooting 67
post-translation features, overview 52
W
Q
Queued Assets for Translation page
Filter section 25
workflow
assigning collected assets 60
overview 58
reviewing translated content 62
viewing the status of multiple assets 61
viewing the status of one asset 60
S
Select Target Workflow dropdown list 60
Send Modified Fields Only check box 10
statuses
translation 42
viewing workflow for multiple assets 61
viewing workflow for one asset 60
Submit Translated Files page 67
support 8
T
Translate Branches of Page page 20
Translate Children of Asset page 20
Translate Multiple Assets of Type page 20
Translate page 14
translated files, adding to Clay Tablet 67
translation-management overview 12
Translation For page 56
Translation Jobs page 43
archiving jobs 54
translation lifecycle 5
and the Connector 5
Translation menu 11
translation provider, selecting 10
Translation Queue 28
Filter section 25
Clay Tablet Connector for Oracle WebCenter Sites User Guide
Version 1.0
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April 21, 2015
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