2015 Spring ELA Computer-Based Test Administrator Manual

2015 Spring ELA Computer-Based Test Administrator Manual
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Spring 2015
Test Administrator Manual
For Computer-Based Testing
High School English Language Arts/Literacy
Performance-Based Assessment (PBA)
and End-of-Year Assessment (EOY)
What’s New for Spring 2015?
New Content
Section
Glossary of PARCC-Specific Terminology
2. Testing time policies
Section 1.5.2 Guidelines for Testing Time
3. Make-up testing policy
Section 1.5.3 Make-up Testing
4. Security Forms
Section 2.2 Security Forms
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1. Test administration terminology
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SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
Table of Contents
What’s New for Spring 2015?.......................................................................... ii
1.0 Program Overview.................................................................................... 1
1.1 Background.......................................................................................................................... 1
1.2 PARCC Overview.................................................................................................................. 1
1.3 About this Manual............................................................................................................... 1
1.4 Roles of Individuals.............................................................................................................. 2
1.5 PARCC Assessment Policies on Scheduling and Testing Time.............................................. 3
1.5.1 Administration Dates............................................................................................................3
1.5.2 Guidelines for Testing Time..................................................................................................3
1.5.3 Make-up Testing...................................................................................................................5
1.5.4 Extended Time......................................................................................................................5
1.5.5 Breaks...................................................................................................................................5
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2.0 Test Security............................................................................................. 6
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2.1 Test Security Protocols........................................................................................................ 6
2.2 Security Forms..................................................................................................................... 6
2.3 Security Agreement............................................................................................................. 6
2.4 Security Plan........................................................................................................................ 6
2.5 Security Breaches and Testing Irregularities........................................................................ 6
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2.5.1 Test Security Breaches..........................................................................................................7
2.5.2 Testing Irregularities.............................................................................................................8
2.5.3 Reporting Security Breaches and Testing Irregularities........................................................8
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2.6 Maintaining the Security of Test Materials and Content..................................................... 8
2.7 Procedures for Safety Threats and Severe Weather............................................................ 9
3.0 Test Materials......................................................................................... 10
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3.1 Computer-Based Test Materials........................................................................................ 10
3.2 Headphones...................................................................................................................... 10
3.3 Materials Allowed ONLY AFTER a Student Has Completed Testing................................... 10
3.4 Materials Prohibited in the Testing Environment.............................................................. 11
3.5 Prohibited Classroom Resources....................................................................................... 12
3.6 Protocol for Students Observed with Prohibited Materials.............................................. 12
3.7 Exceptions for Test Accommodations................................................................................ 12
4.0 Testing Environment............................................................................... 13
4.1 Establishing a Testing Environment................................................................................... 13
4.2 Unauthorized Visitors........................................................................................................ 13
5.0 Preparing for PARCC Assessment Administration.................................... 14
5.1 Tasks for Test Administrators to Complete BEFORE Testing............................................... 14
5.2 PARCC Assessment Manuals.............................................................................................. 14
5.3 Test Administrator Training and Preparation..................................................................... 14
5.4 Planning to Administer Accessibility Features and Accommodations During PARCC
Assessments...................................................................................................................... 15
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5.5 Administer Sample Items, Practice Tests, and Tutorials.................................................... 15
5.6 Prepare the Testing Room................................................................................................. 15
6.0 Administering the PARCC Assessments................................................... 17
6.1 Tasks for Test Administrators to Complete DURING Testing.............................................. 17
6.2 Receive Test Materials from the School Test Coordinator (Day of Testing)....................... 17
6.3 Manage Test Sessions in PearsonAccessnext (Day of Testing)............................................. 18
6.4 Distribute Materials and Read Script (Day of Testing)....................................................... 19
6.5 Log Students into TestNav (Day of Testing)........................................................................ 19
6.6 Keep Time (Day of Testing)................................................................................................ 20
6.7 Maintain Test Security....................................................................................................... 20
6.8 Supervise Test Administration........................................................................................... 20
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6.8.1 Guidance for Troubleshooting Computer-Based Testing....................................................20
6.8.2 Guidance for Clarifying Directions During Administration..................................................21
6.8.3 Guidance for Redirecting Students.....................................................................................22
6.8.4 Dismissing Students for Misconduct...................................................................................22
6.8.5 Student Generated Test Item Alerts...................................................................................22
6.9 Breaks................................................................................................................................ 22
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6.9.1 Breaks During Unit..............................................................................................................23
6.9.2 Breaks Between Units.........................................................................................................23
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6.10 Tasks for Test Administrators to Complete AFTER Testing............................................... 24
6.11 Return Materials to the School Test Coordinator............................................................ 24
6.12 Stop Test Sessions in PearsonAccessnext........................................................................... 24
6.13 Complete Test Administrator Survey............................................................................... 24
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Scripts for Administering the High School ELA/Literacy
Performance-Based Assessment (PBA)......................................................... 25
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ELA/Literacy PBA – Unit 1 (Literary Analysis).......................................................................... 25
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Checking Audio ...........................................................................................................................25
Instructions for Logging In...........................................................................................................25
Instructions for Administering Unit 1 (Literary Analysis).............................................................27
Instructions for Entering the Seal Code and Starting the Test ....................................................28
Instructions for Taking a Break During Testing and Testing Interruptions....................................29
Instructions for When 10 Minutes of Unit Time Remain.............................................................29
Instructions for Ending the Unit..................................................................................................30
ELA/Literacy PBA – Unit 2 (Research Simulation).................................................................... 31
Checking Audio ...........................................................................................................................31
Instructions for Logging In...........................................................................................................31
Instructions for Administering Unit 2 (Research Simulation)......................................................33
Instructions for Entering the Seal Code and Starting the Test.....................................................34
Instructions for Taking a Break During Testing and Testing Interruptions....................................35
Instructions for When 10 Minutes of Unit Time Remain.............................................................35
Instructions for Ending the Unit..................................................................................................36
ELA/Literacy PBA – Unit 3 (Narrative Writing)......................................................................... 37
Checking Audio ...........................................................................................................................37
Instructions for Logging In...........................................................................................................37
Instructions for Administering Unit 3 (Narrative Writing)...........................................................39
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SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
Instructions for Entering the Seal Code and Starting the Test.....................................................40
Instructions for Taking a Break During Testing and Testing Interruptions....................................41
Instructions for When 10 Minutes of Unit Time Remain.............................................................41
Instructions for Ending the Unit..................................................................................................42
Scripts for Administering the High School ELA/Literacy End-of-Year
Assessment (EOY)......................................................................................... 43
ELA/Literacy EOY – Unit 1........................................................................................................ 43
Checking Audio (For Accessibility/Accommodations Purposes Only)..........................................43
Instructions for Logging In...........................................................................................................43
Instructions for Administering Unit 1..........................................................................................44
Instructions for Entering the Seal Code and Starting the Test.....................................................46
Instructions for Taking a Break During Testing and Testing Interruptions....................................46
Instructions for When 10 Minutes of Unit Time Remain.............................................................47
Instructions for Ending the Unit..................................................................................................47
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ELA/Literacy EOY – Unit 2 ....................................................................................................... 49
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Checking Audio (For Accessibility/Accommodations Purposes Only)..........................................49
Instructions for Logging In...........................................................................................................49
Instructions for Administering Unit 2..........................................................................................50
Instructions for Entering the Seal Code and Starting the Test.....................................................52
Instructions for Taking a Break During Testing and Testing Interruptions....................................52
Instructions for When 10 Minutes of Unit Time Remain.............................................................53
Instructions for Ending the Unit . ................................................................................................53
7.0 Accessibility Features and Accommodations........................................... 54
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7.1 Administering Accessibility Features and Accommodations............................................. 54
7.2 Personal Needs Profile (PNP)............................................................................................. 55
7.2.1 Process for Populating the PNP file....................................................................................55
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7.3 Administration Guidance in the PARCC Accessibility Features and Accommodations
Manual.............................................................................................................................. 56
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7.3.1 Guidance for Human Readers, Scribes, and Extended Time...............................................56
7.3.2 Special Accommodations Circumstances............................................................................56
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7.4 Guidelines for Transcribing Student Responses for Paper-Based Testing.......................... 57
7.5 Procedures for Transcribing Student Responses for Computer-Based Testing.................. 58
Appendices.................................................................................................. 59
Appendix A: Glossary of PARCC-Specific Terminology............................................................. 59
Appendix B: Security Agreement............................................................................................ 63
Appendix C: State Policy Addendum....................................................................................... 65
Arkansas......................................................................................................................................67
Colorado......................................................................................................................................70
District of Columbia.....................................................................................................................74
Illinois..........................................................................................................................................78
Maryland.....................................................................................................................................82
Massachusetts.............................................................................................................................88
Mississippi...................................................................................................................................91
New Jersey...................................................................................................................................94
New Mexico.................................................................................................................................98
Ohio...........................................................................................................................................102
Rhode Island..............................................................................................................................105
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Appendix D: Signs.................................................................................................................. 109
Appendix E: Accommodations Forms.................................................................................... 113
Use of a Unique Accommodation Request Form on a PARCC Assessment................................115
Use of an Emergency Accommodation Request Form on a PARCC Assessment.......................117
Use of a Student Accommodation Refusal Form on a PARCC Assessment................................119
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Appendix F: Estimated Time on Task..................................................................................... 121
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SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
1.0 Program Overview
The Partnership for Assessment of Readiness for College and Careers (PARCC) is a consortium of states
developing assessments to measure student achievement in English Language Arts (ELA)/Literacy and
Mathematics based on the learning standards contained in the Common Core State Standards (CCSS)
for grades 3–8 and high school. The first operational administration of PARCC is scheduled for the
2014-2015 school year.
1.2 PARCC Overview
The primary purpose of PARCC is to provide high quality assessments of students’ progression toward
postsecondary readiness and success.
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The Spring 2015 Administration of the PARCC assessment includes two separate test administration
windows: the Performance-Based Assessment (PBA) and the End-of-Year (EOY), both of which will be
administered in paper-based and computer-based formats. The first window will be for administration
of the PBA, and the second window will be for the administration of the EOY.
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The PBA administration occurs after approximately 75 percent of instructional time is complete. The
ELA/Literacy PBA will focus on writing effectively when analyzing text.
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The EOY administration occurs after approximately 90 percent of instructional time is complete. For
the EOY, students will demonstrate their acquired skills and knowledge by answering selected response
questions.
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Each test administration is comprised of multiple units, and with certain mathematics units there are
separate sections. Below is a figure showing the different components of the PARCC assessment.
Figure 1.0 Administration Components
EOY
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PBA
Unit 1
(Literary Analysis)
Unit 1
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ELA/L
(Session)
Unit 2
(Research Simulation)
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ELA/L
(Session)
Unit 2
PBA
(Administration)
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Unit 3
(Narrative Writing)
NonCalculator
Section
Unit 1
Math
(Session)
Calculator
Section
EOY
(Administration)
Unit 1
Math
(Session)
NonCalculator
Section
Calculator
Section
Unit 2
Unit 2
1.3 About this Manual
This manual provides instructions necessary for the computer-based administration of the PARCC
assessment, as well as the tasks for the Test Administrator to complete before, during, and after test
administration. This manual also contains the protocols that Test Administrators and Proctors must
follow related to test security and test administration.
Because there are many instances where policies and procedures are state specific, it is important to
refer to Appendix C for your state’s specific policies and procedures.
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
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Program
Overview
1.1 Background
1.4 Roles of Individuals
Local Education Agency (LEA) Test Coordinator (LTC) is the individual at the LEA/district level who is
responsible for the overall coordination of test administration. For the purpose of this manual, the
term LEA Test Coordinator is used. In some states this role may not exist. For these instances, the tasks
for this role are the responsibility of the School Test Coordinator.
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School Test Coordinator (STC) is the individual at the school level responsible for the overall coordination
of test administration. The role may be taken on by the Principal or Designee based on established
criteria. This individual is responsible for coordinating test administration at his or her school.
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Test Administrator (TA) is an individual at the school ultimately responsible for administering the
assessment. Refer to Appendix C for qualifications. States may also have roles such as Test Examiner
or Test Proctor, but for the purpose of this manual, the term Test Administrator is used. Parents or
legal guardians may not serve as Test Administrators for their own child, unless otherwise specified by
your state (refer to Appendix C). Student teachers may not serve as Test Administrators in charge of
administering the PARCC assessment.
In general, the following individuals may serve as a Test Administrator:
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•• Individuals employed by the LEA as teachers
•• LEA and school-level administrators
•• Other certified educational professionals
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Test Administrator responsibilities include but are not limited to:
•• Meeting with the School Test Coordinator to review test security and administration
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protocols
Reviewing policies and instructions in the Test Administrator Manual
Preparing the testing environment
Receiving and tracking materials provided by the School Test Coordinator
Reading scripted administration directions as written in the Test Administrator Manual
During each unit, actively supervising the test administration
Properly administering accommodations
Collecting and tracking materials returned to the School Test Coordinator
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Program
Overview
When administering the computer-based PARCC assessment to students, the Test Administrator should
turn to the page that contains the script (i.e., student directions that are read aloud during testing) for
the unit he or she is administering. All administration instructions are contained within each script. In
addition to English, the scripts will be translated into the following languages: Spanish, Arabic, Navajo,
Chinese (Mandarin), Vietnamese, Portuguese, Haitian Creole, Polish, Somali, and Marshallese. The
translated scripts will be available at http://avocet.pearson.com/PARCC/Home.
Proctor is an individual who may be called on to help a Test Administrator monitor a testing session
under the supervision of the Test Administrator. States may also have roles such as Test Assistant, but
for the purpose of this manual, the term Proctor is used. A Test Administrator must be in the room at
all times during testing if a Proctor is used. Student teachers may serve as Proctors who assist the Test
Administrators. Refer to Appendix C for more information about your state’s policy.
Proctor responsibilities include but are not limited to:
•• Meeting with the School Test Coordinator to review test security and administration
protocols
•• Reviewing policies and instructions in the Test Administrator Manual
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SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
•• Assisting in the preparation of the testing environment
•• During each unit, assisting in the supervision of test administration
Technology Coordinator (TC) is an individual at the school or LEA/district level who is responsible
for setting up student computers for computer-based testing. The School Test Coordinator must
designate an individual to serve in this role who will be on-site during the administration. In addition
to the tasks listed in this manual, the Technology Coordinator’s responsibilities are described in the
PearsonAccessnext Online User Guide.
Technology Coordinator responsibilities include but are not limited to:
•• Ensuring the browser on each student’s computer meets technology requirements (e.g.,
most current version of Java)
Ensuring the infrastructure is adequate
Helping with Proctor Caching
Helping with the Personal Needs Profile (PNP)
Managing problems with firewalls
Removing (or turning off) any software that would allow secure test material on student
computers to be viewed on another computer during testing
•• Providing technical support for School Test Coordinators and Test Administrators
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Accommodations Coordinator is an individual at the school or LEA/district level who is responsible for
managing IEPs, 504 Plans, and EL Plans (if required by your state). Accommodations Coordinators may
be called upon to assist with test administration, especially for students who need certain accessibility
features and accommodations.
1.5 PARCC Assessment Policies on Scheduling and Testing Time
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1.5.1 Administration Dates
All test sessions and units must be completed during your state’s appropriate testing window shown in
Appendix C. Schools will have a total of 20 consecutive school days for computer-based testing. Units
may be scheduled at any time during your testing window. Contact your School Test Coordinator if you
have any questions about your testing dates.
1.5.2 Guidelines for Testing Time
PARCC tests are timed. Testing time is limited to the Unit Testing Times listed in Table 1.1 (with the
exception of an extended time accommodation as noted in Section 1.5.4).
Administration Time is the total time schools should schedule for each unit, including the Unit Testing
Time and the approximate times shown in Table 1.0 for reading directions, answering questions,
distributing materials, closing units, and collecting test materials.
Example: Where the Unit Testing Time is 75 minutes, schools might schedule a total of 100 minutes:
15 minutes for reading directions + 75 minutes of testing + 10 minutes for closing the unit.
Unit Testing Time is the amount of time any student who needs it must be provided to complete the
unit. As such, it is the amount of testing time schools must schedule for each unit. A new unit cannot
be started until all students in the unit are finished or until Unit Testing Time has expired.
If all students have completed testing before the end of the Unit Testing Time, the unit may end.
Once the Unit Testing Time has elapsed, the unit must end, except for students with extended time
accommodations. Refer to Appendix C for your state’s policy on what students may do if they complete
a unit prior to the end of the Unit Testing Time.
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
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Program
Overview
A Proctor is recommended for all classrooms due to the nature of computer-based testing.
Table 1.0 Administration Time
Time to be Allotted for Test
Administration
Program
Overview
Task
Guidelines for
Scheduling
1. Preparation after students arrive (includes reading
instructions to students and answering questions).
10 minutes
2. Distribute test materials to students.
5 minutes
Refer to Unit Testing Time below
(45-90 minutes)
3. Administer unit.
4. End-of-unit activities, including administering a student
feedback survey (after the final unit in the EOY), closing
units and collecting test materials
5–15 minutes
PBA
Unit
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Table 1.1 Unit Testing Times for High School
Unit 1 (Literary Analysis)
75
Unit 2 (Research Simulation)
90
Unit 3 (Narrative Writing)
60
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ELA/Literacy Grade 9 PBA
ELA/Literacy Grade 10 PBA
ELA/Literacy Grade 11 PBA
Unit Testing Time
(Minutes)
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EOY
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ELA/Literacy Grade 9 EOY
ELA/Literacy Grade 10 EOY
ELA/Literacy Grade 11 EOY
Unit
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Subject and Grade
Section
Unit Testing Time
(Minutes)
Unit 1
60
Unit 2
60
Note: Estimated Time on Task is the approximate amount of time, based on data from the field test, in which many students will complete
a unit and is provided for informational purposes only. This amount of time will vary across classrooms and schools. This information is
provided in the table in Appendix F for informational purposes only.
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If a student starts a unit and leaves the testing environment (e.g., due to illness, family emergency,
natural disaster) without finishing that unit, he or she may be allowed to complete that test on a
different day. If you have concerns about a student completing a unit, you should not allow the student
to begin. If a student leaves during a unit, note the exact place in the test where the student stopped
and the time remaining, and then contact the School Test Coordinator.
Students are not allowed to return to any portion of the test they have already viewed. They must
pick up exactly where they left off. Tests will automatically resume at the exact point where a student
exited. Test Administrators must closely monitor make-up testing to ensure students do not return to
questions they have already answered.
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The same test security and administration protocols must be in place for make-up tests as for the
tests administered on the regularly scheduled days. For testing out-of-order, an additional addendum
“Make-Up Testing Directions for Computer-Based Testing” will be posted to
http://avocet.pearson.com/PARCC/Home.
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1.5.4 Extended Time
A student may be allowed an extended time accommodation beyond Unit Testing Time up to the
end of the school day to complete a unit only if this accommodation is listed in his or her IEP or 504
Plan (or EL Plan, if required by your state). It is highly recommended these students be scheduled in
a separate setting. For your state’s information, refer to Appendix C. A student may be on a different
testing schedule from other students because of this accommodation, as long as testing is completed
within the testing window.
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When establishing a testing schedule, School Test Coordinators should account for students with
extended time accommodations and consult with the Technology Coordinator regarding proctor
caching requirements for devices used in the separate setting.
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1.5.5 Breaks
Test Administrators must consider student breaks during testing and between units. For more
information about breaks refer to Section 6.9.
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Program
Overview
1.5.3 Make-up Testing
Students who are not tested on the regular administration date should participate in make-up testing.
Make-up tests may be scheduled for any day after the original unit as long as it falls within the testing
window. Every attempt should be made to administer make-up tests to students who were absent
during original test units.
2.0 Test Security
2.1 Test Security Protocols
The administration of the PARCC assessment is a secure testing event. Maintaining the security of
test materials before, during, and after the test administration is crucial to obtaining valid and reliable
results.
Students may not have access to secure test content including printed Student Testing Tickets, printed
Seal Codes, or scratch paper (blank paper intended for use by students to take notes and work through
items) before testing.
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In the event of a testing irregularity or a test security breach, the School Test Coordinator or LEA Test
Coordinator must make a copy of the security form to report the incident. Refer to Appendix C for
your state’s policy about who to call to report the incident (i.e., either your LEA Test Coordinator or
your PARCC State Contact). After calling, the form needs to be completed with as much information as
available.
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According to your state policy, you may be required to submit security forms online at
pearsonaccessnext.com > Support or via email or fax. Refer to your state-specific policy in Appendix C
for further instructions. For your convenience, copies of the forms are included as appendices in the
Test Coordinator Manual.
2.3 Security Agreement
Appendix B lists security protocols that all individuals authorized to be involved in a test administration
must follow. Also, refer to your state-specific policy regarding Security Agreements in Appendix C.
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Before testing, all staff involved in the administration and/or handling of test materials of the PARCC
assessment (e.g., LEA Test Coordinators, School Test Coordinators, Technology Coordinators, Test
Administrators, Proctors, and observers) must sign the Security Agreement. Schools are required to
maintain signed copies (paper copies or scanned forms stored electronically) for at least 3 years, unless
otherwise directed by your state policy in Appendix C.
2.4 Security Plan
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Test Security
2.2 Security Forms
Follow the security plan developed by your School Test Coordinator and/or principal for your school.
Contact your School Test Coordinator with any questions about your school’s security plan.
2.5 Security Breaches and Testing Irregularities
Any action that compromises test security or score validity is prohibited. These may be classified as
security breaches or testing irregularities and apply to individuals authorized to be involved in test
administration, observers, and/or students. In Sections 2.5.1 and 2.5.2, there are examples of activities
that compromise test security or score validity (note that these lists are not exhaustive). Refer to
Section 2.5.3 for information on reporting security breaches and testing irregularities.
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SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
2.5.1 Test Security Breaches
The lists in this section describe various security breaches (i.e., actions prohibited before, during, and
after testing that compromise test security) regarding electronic devices, test supervision, and test
materials. These lists are intended as examples only and are not comprehensive. Security breaches
may result in test invalidations.
•• Examples of Test Security Breaches—Electronic Devices
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Explaining passages or test items to students
Coaching students during testing including giving students verbal or nonverbal cues,
hints, suggestions, or paraphrasing or defining any part of the test
Engaging in activities that prevent proper student supervision at all times while secure
test materials are still distributed or while students are testing (e.g., grading papers,
reading a book, newspaper or magazine, etc.)
Leaving students unattended for any period of time while secure test materials are still
distributed or while students are testing
Giving students more or less time than is allotted for the unit as outlined in the
manual (except for students who have an approved IEP, 504 Plan, or, if required by
your state, an EL Plan)
Encouraging students to finish early
Passing notes, talking, or causing disturbances while test materials are still distributed
or while students are testing
Providing unauthorized persons with access to secure materials
Formally or informally scoring student responses to test items
Allowing a student to engage in any activities not listed in Appendix C as appropriate
for your state
Allowing students to test before or after the test administration window
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•• Examples of Test Security Breaches—Test Supervision
•• Examples of Test Security Breaches—Test Materials
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Leaving test materials unattended or failing to keep test materials secure at all times
while secure test materials are still distributed or while students are testing
Viewing or permitting students to view secure test content at any time other than
during testing
Reading test items or passages before, during, or after testing
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Exception: Reading to a student who has the human reader accommodation listed
in his or her IEP or 504 Plan is permitted on the English Language Arts/Literacy
assessments or as an accessibility feature for the Mathematics assessment.
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Test Security
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Using a cell phone or other prohibited hand-held electronic device (e.g., smartphone,
iPod®) while secure test materials are still distributed or while students are testing
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Exception: Test Administrators and Technology Coordinators are permitted to use
cell phones in the testing environment only in cases of emergencies (e.g., a student
becomes ill), or when timely administration assistance is needed. LEAs may set
additional restrictions on allowable devices as needed.
Using a computer, laptop, or tablet (other than the one being used to administer a
computer-based test) while secure test materials are still distributed or while students
are testing
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2.5.2 Testing Irregularities
The list in this section describes testing irregularities (i.e., actions or events that may occur before,
during, or after administration that may compromise the validity of the test) regarding the testing
environment and testing procedures. These are intended as examples only and are not comprehensive.
Testing irregularities may result in test invalidations.
•• Examples of Testing Irregularities—Testing Environment
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Building evacuation or lockdown (refer to Section 2.7)
Unauthorized visitors (refer to Section 4.2)
Failing to follow administration directions exactly as specified in this manual
Losing a Student Testing Ticket
Displaying testing aids in the testing environment (e.g., a bulletin board containing
relevant instructional materials) during testing
Failing to provide a student with a documented accommodation or providing a student
with an accommodation that is not documented and therefore is not appropriate
Loss of internet connectivity for computer-based testing
Providing access to Seal Codes for computer-based testing ahead of time and before
reading the appropriate direction in the script
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2.5.3 Reporting Security Breaches and Testing Irregularities
All instances of security breaches and testing irregularities must be reported to the School Test
Coordinator immediately. The Form to Report a Testing Irregularity or Security Breach must be
completed with as much information as possible within two school days of the incident.
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Copying or reproducing (e.g., taking a picture of) any part of the passages or test items
or any secure test materials
Altering or interfering with a student’s responses in any way
Making responses available to a student
Handling the test materials for a purpose other than test administration (e.g., Test
Administrator logs into a test after school)
Revealing or discussing passages or test items with anyone, including students and
school staff, through verbal exchange, email, social media, or any other form of
communication
Removing secure test materials from the school’s campus or removing them from
locked storage for any purpose other than administering the test
If any situation occurs that could cause any part of the test administration to be compromised, refer to
Appendix C for your state’s policy and immediately follow those steps.
Occasionally, individuals will contact state department of education offices with allegations of testing
irregularities or security breaches. In these cases, the state’s designee may contact the School Test
Coordinator or LEA Test Coordinator and ask that individual to investigate the allegation and report
back to the appropriate state level organization.
2.6 Maintaining the Security of Test Materials and Content
Make sure to follow your school’s chain-of-custody protocol at all times. Failure to follow proper
chain-of-custody requirements may result in test invalidations. The handling of test materials must be
documented before, during, and after test administration in order to maintain their security.
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SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
2.7 Procedures for Safety Threats and Severe Weather
In the event that there is a building evacuation, lockdown, or school closure that occurs before the
start of a unit, follow the protocol outlined below:
•• Proceed with testing only if the unit can be completed that day.
■■
If the unit cannot be completed, schedule the unit during make-up testing.
•• Document the situation, noting the event, date, and time, students affected, and any other
specific details regarding the situation.
•• Refer to Appendix C for your state’s policy about reporting a testing irregularity or security
breach.
In the event that there is a building evacuation, lockdown, or school closure that occurs during the unit,
follow the protocol outlined below:
Test Security
•• If possible, note the time of the disruption so that the remaining time for the unit can be
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calculated.
If leaving the test environment, lock the door or take necessary steps to ensure the security
of the test materials if time permits.
Upon returning to the testing room, prepare students for the continuation of the unit:
■■ Inform students how many minutes remain in the unit.
■■ Write on the board the updated start time and stop time of the unit.
■■ Students may need to be Resumed in PearsonAccessnext.
Document the situation, noting the event, date, and time, students affected, and any other
specific details regarding the situation.
Refer to Appendix C for your state’s policy about reporting a testing irregularity or security
breach. SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
9
3.0 Test Materials
3.1 Computer-Based Test Materials
The School Test Coordinator will distribute test materials to and collect materials from the Test
Administrators each test administration day. Test materials must not be stored in classrooms prior to
or following the day of administration. Your state may have additional guidance located in your state
policy in Appendix C.
Test materials that must be distributed by School Test Coordinators to Test Administrators for computerbased test administration include:
•• PARCC-supplied material – locally printed
Student Testing Tickets
■■ Seal Codes
•• School-supplied material
■■ Wooden No. 2 pencil(s) with eraser(s)
■■ Blank scratch paper
●●
Blank scratch paper (graph, lined or un-lined paper) is intended for use by students
to take notes and work through items during testing.
●●
Test Administrators must supply blank scratch paper for each student at the
beginning of each unit. Additional pages may be provided during testing as needed.
■■ Headphones
■■ Materials necessary for the administration of accommodations or accessibility
features
■■ Timing device such as a clock or watch, to keep track of time during testing (if one is
not clearly visible within the testing room)
■■ “Testing – Do Not Disturb,” “Go On,” and “Stop” signs to post on the doors of the
testing rooms or the board (a copy of the sign is available in Appendix D)
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Headphones are needed for ELA/Literacy PBA units, or for students who receive the text-to-speech
accommodation for the ELA/Literacy assessments. Volume controls appear before the start of each
unit. Therefore, the volume can only be adjusted prior to beginning the test—attempting to adjust the
volume later may cause TestNav to close.
There are different forms of the test. Within a unit, students may or may not experience items connected
to multimedia text. Therefore, headphones need to be provided for each PBA unit.
Stand-alone headphones (i.e., headphones not connected to a device) are also an accessibility feature;
therefore, some students may use headphones as noise buffers to minimize distractions or filter
external noise during testing. If students use headphones just as noise buffers, Test Administrators are
responsible for ensuring that the headphones are not plugged into any device.
Schools have several options for ensuring they have a sufficient number of headphones. First, schools
can instruct students to bring their own headphones. Second, if schools have a smaller number of
headphones, schools can break up classes into a smaller number of students for administration. Third,
schools can purchase additional device-compatible headphones.
3.3 Materials Allowed ONLY AFTER a Student Has Completed Testing
Refer to your state policy in Appendix C.
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SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
3.4 Materials Prohibited in the Testing Environment
Prohibited materials can compromise test security and violate the construct being measured by the
assessment, thus producing invalid results. Prohibited materials include materials that must be covered
or removed from the testing room.
The following lists are materials that may not be used at any time during a unit, including after a
student has completed testing (e.g., exits TestNav) or during a break. Ensure that these, and any related
materials, are not in the possession of students, Test Administrators, Proctors, or any other authorized
persons in the test area, including inside students’ desks.
•• Materials Prohibited During All Units
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There may be other examples not included in these lists. If you are unsure, please contact your LEA
or School Test Coordinator. Follow the general rule that if the item in question may help the student
answer or find an answer, post or copy materials, it is not allowed.
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Prior to testing, Test Administrators should instruct students to place prohibited materials in their
locker or book bags. If a student is found to have any prohibited materials in his or her possession upon
arrival for testing, instruct the student to hand the materials to the Test Administrator. If the prohibited
material is an electronic device, instruct the student to first turn off the device, and then hand it to the
Test Administrator.
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Other materials may be permitted after a student has completed testing. Refer to Appendix C for your
state’s policy.
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All cellular phones (including camera phones and smartphones)
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Exception: Test Administrators are permitted cell phones in the testing environment
in cases of emergencies (e.g., a student becomes ill), or when timely administration
assistance is needed. LEAs may set additional restrictions on allowable devices as
needed. Technology Coordinators may NOT take photos of TestNav screens.
Other non-test-related personal electronic equipment (e.g., personal document
scanners, eBooks, electronic pens)
Instructional aids related to the content being assessed
Reference books
Any resource (e.g., books, posters, models, displays, teaching aids) that defines,
explains, or illustrates terminology or concepts or otherwise provides unauthorized
assistance during testing
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3.5 Prohibited Classroom Resources
Classroom resources such as books, models, displays, and teaching aids may provide unauthorized
assistance or explain, define, or illustrate concepts. The following list includes materials that must be
covered or removed if they provide students with an advantage in answering questions. There may be
other examples not included in this list that school personnel should consider when preparing rooms
for testing.
•• Posters, maps, charts, and displays that define, explain, or illustrate terms or concepts (in
••
••
••
••
content tested)
Graphic organizers
Definitions
Writing formulas
Any manipulative not approved through unique accommodation prior to testing*
*May be allowable if listed in the student’s IEP or 504 Plan.
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It is not necessary to cover or remove calendars, posters displaying the alphabet or consonant blends,
or posters displaying the Pledge of Allegiance.
3.7 Exceptions for Test Accommodations
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If a student is observed with any of the items listed in Section 3.4 during testing or during breaks, the
Test Administrator should collect the student’s test materials. The student will then be dismissed from
the testing environment, and the test may be invalidated later by the state education agency. The
school or LEA should complete the Form to Report a Testing Irregularity or Security Breach in Appendix D
of the Test Coordinator Manual and follow your state policy for submitting the form.
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A student with a disability or who is an English Learner may be allowed to use certain tools or materials
that are otherwise prohibited during testing if the need for these accommodations is documented in the
student’s IEP or 504 Plan (or EL Plan, if required by your state). If a student requires an accommodation
that is not listed in the PARCC Accessibility Features and Accommodations Manual, then approval must
be authorized. Contact your state education agency for details (refer to Appendix C).
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3.6 Protocol for Students Observed with Prohibited Materials
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4.0 Testing Environment
4.1 Establishing a Testing Environment
It is important to establish procedures to maintain a quiet testing environment throughout testing. When
setting up the testing environment, Test Administrators should take the following into consideration:
•• Some students may finish testing before others and the expectations for what those students
may do must be determined and established in advance of the testing day. Refer to Appendix C
for your state’s policy on what students may do after testing.
•• Test Administrators should prohibit unauthorized visitors as described in Section 4.2.
•• The testing sign in Appendix D should be posted on the outside of the room door.
•• Prohibited classroom resources (Section 3.5) should be removed or covered.
4.2 Unauthorized Visitors
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Visitors, including parents/guardians, school board members, researchers, reporters, non-testing
students, and school staff not authorized to serve as Test Administrators or Proctors, are prohibited
from entering the testing environment.
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Environment
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Visits by state assessment office monitors, LEA monitors, and Parcc Inc. observers are allowed
based on state-specific policy, as long as these individuals do not disturb the testing process. Refer to
Appendix C for details about observation visits for your state.
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
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5.0 Preparing for PARCC Assessment Administration
5.1 Tasks for Test Administrators to Complete BEFORE Testing
This section describes activities Test Administrators must complete before the first day of testing. It is
highly recommended that you complete these tasks no later than the timeline suggested.
At Least One Week Before Testing
Reference
Section 5.2
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Section 5.3
Section 5.3 and
http://parcc.pearson.com
/manuals-training
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❏❏ Review policies and instructions for test
administration in this manual.
❏❏ Complete mandatory training session with School
Test Coordinator to review test security and
administration protocols and plans, and review day
of test activities.
❏❏ Complete recommended online training modules or
in-person training:
❍❍ Introduction to Training - For All User Roles
❍❍ PearsonAccessnext
❍❍ Student Readiness Resources for PARCC
❍❍ Administration of Computer-Based Testing for
Test Administrators
❍❍ Accessibility Features and Accommodations
(if applicable)
❏❏ Sign the Security Agreement and submit it to the
School Test Coordinator.
❏❏ Review all testing accommodations to be
administered for your students and develop a plan to
monitor their use.
❏❏ Be sure to have a sufficient supply of pencils and
scratch paper for student use. It is recommended to
have at least two wooden No. 2 pencils per student.
❏❏ Recommended: Participate in the Infrastructure
Trial.
❏❏ Strongly Recommended: Administer the ComputerBased Testing Practice Tests, Sample Items and
Tutorial.
One Day Before Testing
Preparing for PARCC
Assessment
Administration
❏❏ Prepare the testing environment.
Appendix B
Section 5.4
Section 3.1
Infrastructure Trial Guide
Section 5.5
Reference
Sections 5.6 and 4.1
5.2 PARCC Assessment Manuals
All school staff involved in the administration of the PARCC assessment must be familiar with their
individual responsibilities and PARCC test security protocols. Test Administrators and Proctors must
read and be familiar with the content and instructions contained in this manual.
5.3 Test Administrator Training and Preparation
Test Administrators must meet with the School Test Coordinator to prepare for test administration and
review responsibilities. After meeting with the School Test Coordinator, Test Administrators should
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SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
have a complete understanding of the testing schedule, security plan, chain-of-custody process, and
the plan to administer accommodations.
5.4 Planning to Administer Accessibility Features and Accommodations During PARCC
Assessments
Once decisions have been made about which accessibility features and accommodations will be
provided, plans for providing accessibility features and accommodations during PARCC assessments
must be coordinated well ahead of the test administration. The School Test Coordinator will
provide Test Administrators with a list of all required accessibility features and accommodations for
applicable students. Refer to Section 7.0 for additional information about accessibility features and
accommodations.
5.5 Administer Sample Items, Practice Tests, and Tutorials
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During the test, Test Administrators will not be allowed to assist students with TestNav functionality
and navigation. Some students may not be familiar with computer-based testing or the tools and item
types used in the computer-based PARCC assessments. Therefore, it is highly recommended that all
students who will participate in the PARCC assessments first take the sample items, practice tests, and
tutorials available at http://parcc.pearson.com. The computer-based sample items, practice tests, and
tutorials contain test items to help familiarize students with the computer-based testing tools and the
process for identifying and responding to different item types on the computer.
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Your School Test Coordinator will provide you with instructions for administering the sample items,
practice tests, and tutorials. It will take up to 30 minutes to administer each tutorial. Throughout
the school year, students should be provided access to the tutorials, sample items and practice
tests. Students with accommodations may need additional practice time to become familiar with all
computer-based testing features.
5.6 Prepare the Testing Room
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Every assessment setting should have good lighting and ventilation, with a comfortable room
temperature, and should be as free as possible from noise and other interruptions. Chairs should be
comfortable and tables at an appropriate height with sufficient room for approved testing materials.
Confirm that each student will have adequate work space and be sufficiently separated from other
students to support a secure testing environment. Check that all needed materials and equipment are
available and in good and working condition.
To maintain security in a computer-based testing environment, PARCC suggests the following ideal
configurations for seating students (unless local policy and procedures does not allow):
••
••
••
••
••
Seat students in every other seat
Arrange monitors back-to-back
Seat students back-to-back
Seat students in a semicircle
Seat students in widely spaced rows or in every other row
•• Cloth or paper “curtains” that isolate each computer
•• Card stock (e.g., manila folders) that can be taped to the sides of monitors
•• Flattened cardboard boxes that can be cut, folded, and taped to form a visual barrier
between computers
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
15
Preparing for PARCC
Assessment
Administration
If an ideal seating configuration is not possible, physical and visual barriers between computers should
be used to prevent students from viewing other monitors. Schools may already have one or more of
the following materials available that can be adapted for this purpose:
•• Tri-fold display boards (such as those used for science project exhibits) that can stand freely
between computers
•• Cardboard carrels
•• Privacy screens that narrow the viewing angle of a computer monitor so that it is visible only
to someone sitting directly in front of it. Schools that have privacy screens available should
affix them to monitors prior to the beginning of testing and ensure that students are seated
so that they cannot view the monitor of the student seated in the row in front of them.
Cover or remove from the testing space all materials containing content in the subject area being
tested, including any materials that might help students answer test questions. Refer to Section 3.5 for
testing environment guidelines.
•• Before students enter the test environment:
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Post a “Testing—Do Not Disturb” sign (in Appendix D) on the outside of the door of
the testing room.
Display a timing box on the board; refer to the example in Figure 5.0.
●●
Write the name of the unit you are administering on the Unit Name line in the
timing box on the board.
●●
Using the Unit Testing Time in Table 1.1 of this manual for reference, write the Unit
Testing Time on the correct line in the timing box on the board.
●●
Do not fill in the Starting Time or Stopping Time lines until instructed to do so in
the scripts.
Figure 5.0 Timing Box Example
Preparing for PARCC
Assessment
Administration
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Unit Name:
Unit Tesng Time:
Starng Time:
Stopping Time:
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Administering the
PARCC Assessments
6.0 Administering the PARCC Assessments
6.1 Tasks for Test Administrators to Complete DURING Testing
This section describes activities Test Administrators must complete during the day of testing.
Day of Testing
Reference
Section 6.2
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❏❏ Receive test materials from School Test Coordinator
and track receipt using the Computer-Based Chainof-Custody Form (and/or any other equivalent
materials tracking log used by your school). The
Computer-Based Chain-of-Custody Form helps certify
that all materials have been accurately tracked.
❏❏ Manage Test Sessions and review each student’s
status in PearsonAccessnext:
❍❍ Test Administrator Login
❍❍ Start Test Sessions
❍❍ Resume students (as needed)
❍❍ Exiting tests
❏❏ Distribute test materials to students, and administer
the PARCC assessment according to the directions in
this manual and using the appropriate administration
script.
❏❏ Help students log in to TestNav
(http://parcc.testnav.com).
❏❏ Keep time.
Section 6.5
Section 6.6
Sections 6.8 and 6.9
Section 6.8.1
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❏❏ Supervise test administration and provide breaks (if
applicable).
❏❏ Process for troubleshooting computer-based testing
issues.
Section 6.4
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6.2 Receive Test Materials from the School Test Coordinator (Day of Testing)
•• Verify you have the schedule of times for the day’s test sessions, including a roster of
students testing.
•• Receive Student Testing Tickets and Seal Codes.
•• Review the list of all students needing accessibility features and accommodations (a plan for
space and staff must be completed well in advance of testing).
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
17
Before students can begin testing you will need to log in to PearsonAccessnext with the user account that
was created for you and manually begin the test session. After a session is started, you can monitor
the real-time status of students by refreshing your browser. Table 6.0 describes the possible statuses
for a student.
Table 6.0 Student Statuses in PearsonAccessnext
Status
Description
Ready
The student has not yet started the test.
Active
The student has logged in and started the test.
The student has exited TestNav but has not submitted test
responses. (Student cannot resume testing unless authorized by Test
Administrator.)
The student has been authorized to resume the test.
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Exited
Resume a test when a student exits a test (either intentionally or
unintentionally), before finishing the test and you want the student
to continue the same test.
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Completed
Marked Complete
Only students in Active or Exited status can be resumed. Students in
Ready, Completed, or Marked Complete statuses cannot be resumed.
The student has been authorized to resume the test, and any
responses saved locally can be uploaded when the student is ready
to continue testing. The student will be prompted to get assistance
from the Test Administrator to upload saved responses.
The test has been submitted by the student through TestNav and the
data has been processed.
The Test Administrator or School Test Coordinator must mark a test
complete when a student has exited TestNav and does not resume
the same test.
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If a student exits TestNav (either unintentionally or intentionally) before completing a test, the Test
Administrator must resume the student’s test before the student can continue with same test. Verify
that TestNav is shut down for a student before you attempt to resume the student in PearsonAccessnext.
When you click Resume Test, you are resuming the student’s test from the point at which the test was
interrupted. The system will upload any test responses that the student entered after the interruption.
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Administering the
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6.3 Manage Test Sessions in PearsonAccessnext (Day of Testing)
Students should not “Submit” the test until they have completed all units. Between units, students
should exit and save the test. When the next unit begins, the Test Administrator will need to resume
each student.
Refer to the PearsonAccessnext Online User Guide for instructions on logging into PearsonAccessnext and
performing the tasks described in this section.
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SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
After students are seated, verify student roster/attendance, then read the appropriate administration
script, distribute Student Testing Tickets and scratch paper when instructed to do so.
Test Administrators are required to adhere to the scripts provided in this manual for administering the
PARCC assessment. Read word-for-word the bold instructions in each SAY box to students (i.e., you
may not modify or paraphrase the wording in the SAY boxes). If after the first reading students still
have questions, refer to Section 6.8.2. Text that is outside the SAY boxes includes directions for Test
Administrators to follow and should not be read to students. You may repeat any part of the scripted
directions as many times as needed while you are delivering the script.
6.5 Log Students into TestNav (Day of Testing)
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After confirming all students have the correct Student Testing Ticket, instruct students
to navigate to TestNav. This may be a desktop shortcut, in the browser favorites, or an app (for
tablets) setup by the Technology Coordinator. Alternatively, students may need to type the URL
http://parcc.testnav.com in the navigation bar of the browser. All students should be on the login
screen (below in Figure 6.1) before continuing. When instructed, students will type the username and
password found on the bottom of their Student Testing Ticket (below in Figure 6.1) into the appropriate
fields on the login screen.
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Figure 6.1 TestNav Login Screen and Student Testing Tickets
When students are prompted to enter a Seal Code, it is imperative to distribute only one Seal Code at
a time according to the administration scripts. A printable handout with additional information, “Log
Out Instructions and Seal Code Guidance,” is available at http://avocet.pearson.com/PARCC/Home.
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
19
Administering the
PARCC Assessments
6.4 Distribute Materials and Read Script (Day of Testing)
Keep accurate time for each test unit. Remember that failure to provide the correct amount of time
may result in test invalidation. Refer to Table 1.1 for guidance on Unit Testing Times.
Note: A student with the extended time accommodation specified in his or her approved IEP or 504
Plan (or EL Plan, if required by your state) may be provided more time to complete each unit.
6.7 Maintain Test Security
Maintain test security at all times and report violations or concerns to your School Test Coordinator
immediately. Adhere to the Test Security Protocols. It is essential to follow security measures at all
times in order to ensure the validity, reliability and fairness of the assessment results. Tests must be
administered strictly in accordance with the instructions and procedures set forth in this manual and
the assessment security instructions and procedures provided by PARCC.
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If testing is interrupted at any time during the unit (e.g., safety threat, fire emergency, student becoming
ill) follow the security procedures in Section 2.7.
6.8 Supervise Test Administration
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During testing, you are expected to actively proctor and focus your full attention on students at all
times to confirm they are working independently. This means ensuring students are not involved in
questionable activities. Ensure that all student desks are free of any prohibited materials and that all
prohibited aids have been removed or covered. Refer to Sections 2.5, 3.5 and 3.6 of this manual for
information on prohibited activities and prohibited materials.
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For each unit, students should be given blank scratch paper. Students must print their names at the top
of each sheet of scratch paper they receive. Students may ask for more scratch paper during the test
administration, if necessary. All scratch paper must be accounted for on the Chain-of-Custody Form or
other form being used and returned to the School Test Coordinator with the other test materials (refer
to Section 2.1 for more information).
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and may not be removed from the test setting during test administration. This includes removal for
technical purposes.
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6.8.1 Guidance for Troubleshooting Computer-Based Testing
If student testing devices are experiencing technical problems during a test, such as freezing, error
messages, or blank screens, that prevents the student(s) from normal continuation of testing, the Test
Administrator should follow the procedures outlined below.
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6.6 Keep Time (Day of Testing)
•• When a technology disruption affecting a single student occurs, Test Administrators should
follow these steps:
■■ Note the time of the disruption so that the remaining time for the unit can be calculated.
■■ Follow the procedures outlined by your school on who to contact or troubleshooting
guidance.
●●
Error codes for TestNav and guidance for resolving computer-based testing issues
can be found in the TestNav 8 User Guide or at
https://support.assessment.pearson.com/display/TN/Error+Codes.
●●
Technology Coordinators and Test Administrators must not take photos of error
screens.
■■ If the issue cannot be resolved in a timely manner without disruption to the other
students testing, the student should be moved to another testing device, and given
time to account for any delay caused by the error and the switch in devices.
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SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
If no alternate device is available, the student should be dismissed from the testing
environment and resume the test on a functioning device as soon as possible on the
same day. The student may not return to any section of the test he or she has already
completed, and must be given the amount of time remaining in the test unit when the
technical problem occurred.
■■ Document the situation in writing. Refer to Appendix C for your state’s policy about
reporting a testing irregularity.
•• When a technology disruption affecting multiple students occurs, Test Administrators should
follow these steps:
■■ Pause testing in the room until the problem is resolved.
■■ Note the time of the disruption so that the remaining time for the unit can be calculated.
■■ Follow the procedures outlined by your school on who to contact or troubleshooting
guidance.
●●
Error codes for TestNav and guidance for resolving computer-based testing issues
can be found in the TestNav 8 User Guide.
●●
Technology Coordinators and Test Administrators must not take photos of error
screens.
■■ Once the issues are resolved, prepare students to resume testing for the continuation
of the unit:
●●
Test Administrators must resume students’ tests in PearsonAccessnext before
the students can continue with the same test; refer to resuming a test in
PearsonAccessnext Online User Guide.
●●
Test Administrators must inform students how many minutes remain in the unit.
●●
Test Administrators must write on the board the updated start time and stop time
of the unit.
Document the situation in writing. Refer to Appendix C for your state’s policy about reporting a testing
irregularity. During testing, Test Administrators are not permitted to help students navigate or use the
functionalities within TestNav 8.
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6.8.2 Guidance for Clarifying Directions During Administration
Test Administrators are permitted to clarify only general administration instructions after reading the
script word-for-word. No part of the test may be clarified, nor can assistance be provided to the student
during testing.
If you have questions, consult your School Test Coordinator.
If a Test Administrator is providing the General Administration Directions Clarified in Student’s Native
Language (by Test Administrator) accommodation to an English Learner (EL), then the guidelines must
also be followed in providing clarifications in a student’s native language. Test Administrators and
Proctors may not answer or clarify student questions about test items or passages or assist students in
any way in responding to test items.
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
21
Administering the
PARCC Assessments
N
■■
•• Providing reminders to stay on task and focused during the assessments
•• Providing a redirection as part of a classroom management plan or school rules
•• Providing a visual cue to the student to remain on task
Test Administrators and Proctors may not individually remind or encourage a student to answer all
questions. Test Administrators and Proctors may not point or gesture to the student to complete a
specific test item or encourage a student to select an answer choice.
N
6.8.4 Dismissing Students for Misconduct
The Test Administrator has the authority to dismiss any student for misconduct. If student misconduct
warrants dismissal, collect the student’s test materials. The student will then be dismissed from the
testing environment. The school or LEA must submit a Form to Report a Testing Irregularity or Security
Breach within two days.
SI
O
If a student is dismissed, the Test Administrator must exit the student’s test in TestNav. Once the
student has been exited, follow your state policy in Appendix C.
VE
R
6.8.5 Student Generated Test Item Alerts
If during testing, a student alerts a Test Administrator to a possible unanswerable or misprinted test
item, the following protocol will be followed by school personnel.
•• Under no circumstances will any school personnel read or review the test item.
•• The Test Administrator will instruct the student to proceed with the test and do his or her
6.9 Breaks
C
H
IV
ED
best on the item in question.
•• The Test Administrator will note the content area, course/grade level, form number,
item number, and test format (online or paper) of the item in question and provide that
information to the School Test Coordinator. Actual wording from the question should never
be included either verbally or in writing.
•• Follow your state policy in Appendix C for reporting testing irregularities.
The following security measures must be followed during breaks:
AR
Administering the
PARCC Assessments
6.8.3 Guidance for Redirecting Students
The Test Administrator or Proctor may redirect the student’s attention to the test without coaching or
assisting the student in any way. Examples may include:
•• Students must be supervised.
•• Test materials must be closed or covered.
•• Students are not permitted to use electronic devices, play games, or engage in activities that
may violate the validity of the test.
•• Only one student is allowed to leave the testing room at a time for an individual restroom
break during testing.
22
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
•• One stretch break of up to three minutes for the entire classroom is allowed during testing
for each unit.
•• Individual restroom breaks are allowed.
•• Students are not permitted to talk.
•• The end of unit time can be adjusted by 3 minutes at the end of this break.
It is recommended that visual blocks be applied to the student’s computer screen (e.g., turn off the
monitor, tape folders to the screen) instead of having students use computer functions to exit and
resume the test.
AR
C
H
IV
ED
VE
R
SI
O
N
6.9.2 Breaks Between Units
If your School Test Coordinator scheduled units back-to-back for students, breaks are highly
recommended between units to stretch, go to the restroom, or get a drink for the entire classroom. All
students in the session must break at the same time between units.
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
23
Administering the
PARCC Assessments
6.9.1 Breaks During Unit
The following are permitted during test administration at the discretion of the Test Administrator:
This section describes activities Test Administrators must complete after testing.
Day of Testing
Reference
Section 2.5
Section 6.12
N
Within One Week of Testing
Section 6.11
SI
O
❏❏ Collect test materials from students and track their
return on the Computer-Based Chain-of-Custody
Form (and/or any other equivalent materials tracking
logs used by your school). The Chain-of-Custody
Form helps certify that all materials have been
accurately tracked and is available online.
❏❏ Report any testing irregularity or security breach to
the STC/LTC. Ensure completion of necessary Form to
Report a Testing Irregularity or Security Breach, along
with investigation (if applicable).
❏❏ Stop Test Sessions in PearsonAccessnext (this task may
be completed by your School Test Coordinator).
Section 6.13
VE
R
❏❏ Complete the Test Administrator Survey after each
administration.
6.11 Return Materials to the School Test Coordinator
H
IV
Test Administrator Manuals (after all units are completed)
Student Testing Tickets
Seal Codes
Accommodated test materials
Used and unused scratch paper
C
••
••
••
••
••
ED
Upon returning test materials to the School Test Coordinator, make sure that each student has written
his or her name on his or her scratch paper. The following are materials that must be returned to the
School Test Coordinator:
6.12 Stop Test Sessions in PearsonAccessnext
AR
Administering the
PARCC Assessments
6.10 Tasks for Test Administrators to Complete AFTER Testing
After students have completed all units of the test and submitted their responses, make sure test
sessions have been stopped (this task may be completed by your School Test Coordinator). Refer to the
PearsonAccessnext Online User Guide for specific instructions. This can only be done if all students in the
testing group have submitted responses.
6.13 Complete Test Administrator Survey
Go to https://www.humrro.org/PARCC/TestAdminCBT, and complete the PARCC Test Administrator
survey after administration is complete. Note: If a Test Administrator is administering both the PBA and
the EOY, he or she should complete the survey once after each administration. Although not required,
participation is strongly encouraged. Information from this survey will be summarized and used to
inform future PARCC testing efforts. Please provide meaningful feedback that can be used to inform
future PARCC testing policies, procedures, and practices. Test Administrators are encouraged to review
the survey questions prior to administration of the test. The Test Administrator Survey will be posted
in February 2015 at http://parcc.pearson.com/manuals-training/.
24
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
Scripts for Administering the High School ELA/Literacy Performance-Based
Assessment (PBA)
ELA/Literacy PBA – Unit 1 (Literary Analysis)
Test Administrators must make sure all testing devices are turned on and logged onto the
www.parcc.testnav.com site (or follow your school/LEA instructions for accessing the Sign-In page).
Make sure all testing devices display the Sign-In screen as shown below (under the Checking Audio
Section). Make sure all headphones are plugged in prior to launching TestNav.
Say
Today, you will take the English Language Arts/Literacy Performance-Based
Assessment.
N
VE
R
SI
O
If a student raises his or her hand, collect the electronic device (or follow your school/LEA policy),
and store it until the unit is complete. Certain electronic devices may be allowed for accommodations
purposes only during testing. Please contact your Test Coordinator if you have questions regarding
electronic devices.
Checking Audio
On your screen below the blue “Sign In” button is a link called “Click To Test Audio.”
Put on your headphones and select the link to make sure you can hear through your
headphones and adjust the volume as needed. Once the test begins, the volume level
cannot be changed.
ED
Say
AR
C
H
IV
See below for a screenshot of the “Test Audio” function. Test Administrators should assist students
with audio adjustments as needed. Instructions for Logging In
Say
Please sit quietly while I distribute Student Testing Tickets and scratch paper.
Do NOT log in until I tell you to do so.
Distribute scratch paper and Student Testing Tickets. Make sure students have pencils.
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
25
ELA/Literacy for
PBA Unit 1
(Literary Analysis)
You may not have any electronic devices at your desk, other than your testing device. If
you have any unapproved electronic devices with you right now, including cell phones,
please turn them off and raise your hand.
Say
Write your first and last name on each sheet of your scratch paper.
(Pause.)
Now, look at your Student Testing Ticket and make sure it has your first and last name
on it. Raise your hand if you do not have your ticket.
ELA/Literacy for
PBA Unit 1
(Literary Analysis)
If a student has the wrong ticket, provide the correct Student Testing Ticket to the student. If you
do not have the correct ticket, the student may NOT test at this time. A student cannot use a ticket
that contains an incorrect name. Dismiss the student to see the School Test Coordinator, who will
reschedule the assessment.
Say
Now, enter your Username exactly as shown on the bottom of your ticket.
(Pause.)
N
Next, enter the Password exactly as shown on your ticket.
Now, select the blue “Sign In” button.
(Pause.)
SI
O
(Pause.)
VE
R
You should see a “Welcome” screen. Find your name in the upper right corner of the
screen. If the name you see is not yours, please raise your hand.
AR
C
H
IV
ED
Circulate throughout the room to make sure all students have successfully logged in. Retype the
username and password for a student, if necessary. Passwords are not case sensitive. If the student
does not see his or her correct name on the login screen, close the browser, open a new browser
window, and log the student back in.
26
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
Instructions for Administering Unit 1 (Literary Analysis)
Say
Select the blue “Start Test Now” box in the middle of the screen. Follow along while
l read the directions on the screen. You may need to use the scroll bar on the right to
follow along.
Today, you will be taking the Literary Analysis Unit of the Grade __ English Language
Arts/Literacy Test.
To answer a question that asks you to pick more than one answer, select your answers
from the answer choices.
SI
O
N
The final question in this unit will ask you to provide a written response to the passages
you have read. You may plan your response using scratch paper or the notepad tool.
VE
R
Enter your response in the box provided. The size of the box does not limit the length
of your response. You may use the tools at the top of the box to edit your response. To
view your entire response, use the scroll bar found on the right side of the box. Only
responses entered in the response box will be scored.
IV
This is the end of the directions on your screen. Do not go on until you are told to do so.
H
You will have access to online tools to use during the test; for example, answer
eliminator, text highlighter, line reader, and magnifier.
C
Some words or phrases will be underlined. If you see any underlined words or phrases,
you can select the hyperlink to display a pop-up glossary that will provide you with the
definition of the words or phrase.
AR
Say
ED
If you do not know the answer to a question, you may flag it and go on. If you finish the
Literary Analysis Unit of the test early, you may review your answers and any questions
you may have flagged in this unit ONLY.
During testing, raise your hand if you have any difficulties with your testing device, so
that I can assist you. I will not be able to help you with test questions or the online
tools during the test. If you finish early, you may use the “Review” screen at the end of
the unit to check your work. DO NOT select the green “Continue” button until I direct
you to log out of the test.
Once you have completely checked your work in this unit, raise your hand and I will
instruct you to log out of the test. I will then collect your Student Testing Ticket and
scratch paper. Once you have exited the test you may not log back in.
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
27
ELA/Literacy for
PBA Unit 1
(Literary Analysis)
You will be asked to read two passages. Read each passage and all questions carefully.
Some questions will ask you to choose one correct answer, while others will ask you to
choose more than one correct answer. To answer a question that asks you to pick one
answer, select one answer from the answer choices. You may look back at the passage
or passages when needed.
Read from OPTION A, B, or C below based on your state or local policy (refer to Appendix C).
Say
OPTION A
After you have logged out of the test, sit quietly until the unit has ended.
OPTION B
After you have logged out of the test, I will dismiss you.
OPTION C
Do you have any questions?
N
Say
SI
O
Answer any questions.
Say
VE
R
Instructions for Entering the Seal Code and Starting the Test
Write the seal code for the Literary Analysis Unit only on the board.
Scroll to the bottom of the screen for a box to enter a seal code. Enter the seal code
exactly as shown on the board.
ED
(Pause.)
Select the blue “Start Section” button.
IV
(Pause.)
H
You should now be in the Literary Analysis Unit.
C
Pause to make sure all students are in the correct session. For students with accessibility features
and accommodations, check their screens to verify that the correct accessibility features and
accommodations appear.
Say
AR
ELA/Literacy for
PBA Unit 1
(Literary Analysis)
After you have logged out of the test, you may read a book or other materials until the
unit has ended.
You will have 75 minutes to complete this unit. I will let you know when you have
10 minutes of testing time left.
[Optional: If taking a classroom break]
After ___ (use your discretion) minutes, we will take a stretch break. During the break
you must cover or turn off your screen and remain quiet.
You may begin working now.
Write the starting time and stopping time in the timing box.
28
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
Actively proctor while students are testing. If you notice that a student is off task, you can
tap the student on the shoulder, say his or her name, and remind the student to return to his or
her work. If a student finishes early, follow instructions at the end of this script for logging
students out. A printable handout with instructions on how to log a student out is available at:
http://avocet.pearson.com/PARCC/Home.
Instructions for Taking a Break During Testing and Testing Interruptions
The following are permitted during test administration at the discretion of the Test Administrator:
•• One stretch break of up to three minutes for the entire classroom during testing for each
The following security measures must be followed:
••
••
••
••
VE
R
SI
O
N
Students must be supervised.
Student screens must not be visible to other students.
Students are not permitted to talk to each other.
Students are not permitted to use electronic devices, play games, or engage in activities that
may violate the validity of the test.
•• Only one student is allowed to leave the testing room at a time for an individual restroom
break.
ED
If at any time during the unit a safety threat or severe weather event occurs, follow the protocol
outlined in Section 2.7 (Procedures for Safety Threats and Severe Weather) of this manual. Follow the
protocol in Section 6.8.1 Guidance for Troubleshooting Computer-Based Testing, as applicable, if any
technology issues cause disruptions for the whole class.
C
You have 10 minutes remaining.
AR
Say
H
IV
Instructions for When 10 Minutes of Unit Time Remain
When 10 minutes of unit time remain,
Continue to actively proctor while students are testing.
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
29
ELA/Literacy for
PBA Unit 1
(Literary Analysis)
unit. The stopping time should be adjusted by no more than three minutes if there is a
stretch break.
•• Individual restroom breaks during testing.
Instructions for Ending the Unit
When the Unit Time is finished read the following “SAY” box.
Say
Stop working. You have completed the Literary Analysis Unit.
Select the gray “Review” button at the top left corner of your test.
(Pause.)
From the review screen, select the blue “End Section” button in the middle right of
your screen.
(Pause.)
ELA/Literacy for
PBA Unit 1
(Literary Analysis)
Select the green “Continue” button.
(Pause.)
N
Select the blue “Yes” button to exit the unit.
SI
O
(Pause.)
In the top right hand corner of your screen, select the gray button next to your name
and choose the option “Logout of TestNav.”
VE
R
(Pause.)
You should see the message “I want to exit this test and finish later.” Select the blue
“Save and Return Later” button.
(Pause.)
ED
I will now collect your Student Testing Ticket and scratch paper.
IV
Circulate throughout the room to make sure all students have successfully logged off. Then, collect
Student Testing Tickets and scratch paper.
H
•• Make sure each student returns his or her Student Testing Ticket and scratch paper. If
••
C
AR
••
••
••
a student loses or destroys his or her Student Testing Ticket, contact your School Test
Coordinator.
Report any missing Student Testing Tickets to your School Test Coordinator.
Return all test materials to your School Test Coordinator.
All students must be in Resumed status in PearsonAccessnext before the next unit begins.
Please see the PearsonAccessnext Online User Guide for instructions how to resume students.
If a student could not complete the unit (e.g., due to illness), follow the steps for logging the
student out at the end of the unit. When a student returns for make-up testing, the test will
automatically resume where the student left off. If you are administering the Research Simulation Unit the same day as the Literary Analysis Unit,
be sure to allow students to take a break (e.g., restroom break, stretch break) or extended break
(e.g., lunch). Once students have returned and are seated, move on to the Research Simulation Unit.
30
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
ELA/Literacy PBA – Unit 2 (Research Simulation)
Test Administrators must make sure all testing devices are turned on and logged onto the
www.parcc.testnav.com site (or follow your school/LEA instructions for accessing the Sign-In page).
Make sure all testing devices display the Sign-In screen as shown below (under the Checking Audio
Section). Make sure all headphones are plugged in prior to launching TestNav.
Say
Today, you will take the English Language Arts/Literacy Performance-Based
Assessment.
You may not have any electronic devices at your desk, other than your testing device. If
you have any unapproved electronic devices with you right now, including cell phones,
please turn them off and raise your hand.
SI
O
N
If a student raises his or her hand, collect the electronic device (or follow your school/LEA policy) and
store it until the unit is complete. Certain electronic devices may be allowed for accommodations
purposes only during testing. Please contact your Test Coordinator if you have questions regarding
electronic devices.
Checking Audio
VE
R
On your screen below the blue “Sign In” button is a link called “Click To Test Audio.”
Put on your headphones and select the link to make sure you can hear through your
headphones and adjust the volume as needed. Once the test begins, the volume level
cannot be changed.
AR
C
H
IV
ED
See below for a screenshot of the “Test Audio” function. Test Administrators should assist students
with audio adjustments as needed. Instructions for Logging In
Say
Please sit quietly while I distribute Student Testing Tickets and scratch paper.
Do NOT log in until I tell you to do so.
Distribute scratch paper and Student Testing Tickets. Make sure students have pencils.
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
31
ELA/Literacy for
PBA Unit 2
(Research Simulation)
Say
Say
Write your first and last name on each sheet of your scratch paper.
(Pause.)
Now, look at your Student Testing Ticket and make sure it has your first and last name
on it. Raise your hand if you do not have your ticket.
If a student has the wrong ticket, provide the correct Student Testing Ticket to the student. If you
do not have the correct ticket, the student may NOT test at this time. A student cannot use a ticket
that contains an incorrect name. Dismiss the student to see the School Test Coordinator, who will
reschedule the assessment.
Say
Now, enter your Username exactly as shown on the bottom of your ticket.
(Pause.)
N
Next, enter the Password exactly as shown on your ticket.
Now, select the blue “Sign In” button.
VE
R
You should see a “Welcome” screen. Find your name in the upper right corner of the
screen. If the name you see is not yours, please raise your hand.
C
H
IV
ED
Circulate throughout the room to make sure all students have successfully logged in. Retype the
username and password for a student, if necessary. Passwords are not case sensitive. If the student
does not see his or her correct name on the login screen, close the browser, open a new browser
window, and log the student back in.
AR
ELA/Literacy for
PBA Unit 2
(Research Simulation)
(Pause.)
SI
O
(Pause.)
32
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
Instructions for Administering Unit 2 (Research Simulation)
Say
Select the blue “Resume Test Now” box in the middle of the screen. Follow along while
l read the directions on the screen. You may need to use the scroll bar on the right to
follow along.
Today, you will be taking the Research Simulation Unit of the Grade __ English Language
Arts/Literacy Test.
You will be asked to read three passages. Read each passage and all questions carefully.
Some questions will ask you to choose one correct answer, while others will ask you to
choose more than one correct answer. To answer a question that asks you to pick one
answer, select one answer from the answer choices. You may look back at the passage
or passages when needed.
To answer a question that asks you to pick more than one answer, select your answers
from the answer choices.
SI
O
N
The final question in this unit will ask you to provide a written response to the passages
you have read. You may plan your response using scratch paper or the notepad tool.
VE
R
IV
This is the end of the directions on your screen. Do not go on until you are told to do so.
H
You will have access to online tools to use during the test; for example, answer
eliminator, text highlighter, line reader, and magnifier.
C
Some words or phrases will be underlined. If you see any underlined words or phrases,
you can select the hyperlink to display a pop-up glossary that will provide you with the
definition of the words or phrase.
AR
Say
ED
If you do not know the answer to a question, you may flag it and go on. If you finish
the Research Simulation Unit of the test early, you may review your answers and any
questions you may have flagged in this unit ONLY.
During testing, raise your hand if you have any difficulties with your testing device, so
that I can assist you. I will not be able to help you with test questions or the online
tools during the test. If you finish early, you may use the “Review” screen at the end of
the unit to check your work. DO NOT select the green “Continue” button until I direct
you to log out of the test.
Once you have completely checked your work in this unit, raise your hand and I will
instruct you to log out of the test. I will then collect your Student Testing Ticket and
scratch paper. Once you have exited the test you may not log back in.
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
33
ELA/Literacy for
PBA Unit 2
(Research Simulation)
Enter your response in the box provided. The size of the box does not limit the length
of your response. You may use the tools at the top of the box to edit your response. To
view your entire response, use the scroll bar found on the right side of the box. Only
responses entered in the response box will be scored.
Read from OPTION A, B, or C below based on your state or local policy (refer to Appendix C).
Say
OPTION A
After you have logged out of the test, sit quietly until the unit has ended.
OPTION B
After you have logged out of the test, I will dismiss you.
OPTION C
After you have logged out of the test, you may read a book or other materials until the
unit has ended.
Do you have any questions?
N
Say
SI
O
Answer any questions.
Say
VE
R
ELA/Literacy for
PBA Unit 2
(Research Simulation)
Instructions for Entering the Seal Code and Starting the Test
Write the seal code for the Research Simulation Unit only on the board.
Scroll to the bottom of the screen for a box to enter a seal code. Enter the seal code
exactly as shown on the board.
ED
(Pause.)
Select the blue “Start Section” button.
IV
(Pause.)
H
You should now be in the Research Simulation Unit.
Say
AR
C
Pause to make sure all students are in the correct unit. For students with accessibility features
and accommodations, check their screens to verify that the correct accessibility features and
accommodations appear.
You will have 90 minutes to complete this unit. I will let you know when you have
10 minutes of testing time left.
[Optional: If taking a classroom break]
After ___ (use your discretion) minutes, we will take a stretch break. During the break
you must cover or turn off your screen and remain quiet.
You may begin working now.
Write the starting time and stopping time in the timing box.
34
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
Actively proctor while students are testing. If you notice that a student is off task, you can
tap the student on the shoulder, say his or her name, and remind the student to return to his or
her work. If a student finishes early, follow instructions at the end of this script for logging
students out. A printable handout with instructions on how to log a student out is available at:
http://avocet.pearson.com/PARCC/Home.
Instructions for Taking a Break During Testing and Testing Interruptions
The following are permitted during test administration at the discretion of the Test Administrator:
•• One stretch break of up to three minutes for the entire classroom during testing for each
unit. The stopping time should be adjusted by no more than three minutes if there is a
stretch break.
•• Individual restroom breaks during testing.
The following security measures must be followed:
••
••
••
••
ED
If at any time during the unit a safety threat or severe weather event occurs, follow the protocol
outlined in Section 2.7 (Procedures for Safety Threats and Severe Weather) of this manual. Follow the
protocol in Section 6.8.1 Guidance for Troubleshooting Computer-Based Testing, as applicable, if any
technology issues cause disruptions for the whole class.
C
You have 10 minutes remaining.
AR
Say
H
IV
Instructions for When 10 Minutes of Unit Time Remain
When 10 minutes of unit time remain,
Continue to actively proctor while students are testing.
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
35
ELA/Literacy for
PBA Unit 2
(Research Simulation)
VE
R
SI
O
N
Students must be supervised.
Student screens must not be visible to other students.
Students are not permitted to talk to each other.
Students are not permitted to use electronic devices, play games, or engage in activities that
may violate the validity of the test.
•• Only one student is allowed to leave the testing room at a time for an individual restroom
break.
Instructions for Ending the Unit
When the Unit Time is finished read the following “SAY” box.
Say
Stop working. You have completed the Research Simulation Unit.
Select the gray “Review” button at the top left corner of your test.
(Pause.)
From the “Review” screen, select the blue “End Section” button in the middle right
corner of your screen.
(Pause.)
Select the green “Continue” button.
(Pause.)
N
Select the blue “Yes” button to exit the unit.
SI
O
(Pause.)
In the top right hand corner of your screen, select the gray button next to your name
and choose the option “Logout of TestNav.”
VE
R
You should see the message “I want to exit this test and finish later.” Select the blue
“Save and Return Later” button.
(Pause.)
ED
I will now collect your Student Testing Ticket and scratch paper.
IV
Circulate throughout the room to make sure all students have successfully logged off and collect
Student Testing Tickets and scratch paper.
H
•• Make sure each student returns his or her Student Testing Ticket and scratch paper. If
••
C
••
••
••
a student loses or destroys his or her Student Testing Ticket, contact your School Test
Coordinator.
Report any missing Student Testing Tickets to your School Test Coordinator.
Return all test materials to your School Test Coordinator.
All students need to be in Resumed status in PearsonAccessnext before the next unit begins.
Please see the PearsonAccessnext Online User Guide for instructions how to resume students.
If a student could not complete the unit (e.g., due to illness), follow the steps for logging the
student out at the end of the unit. When a student returns for make-up testing, the test will
automatically resume where the student left off. AR
ELA/Literacy for
PBA Unit 2
(Research Simulation)
(Pause.)
If you are administering the Narrative Writing Unit the same day as the Research Simulation Unit,
be sure to allow students to take a break (e.g., restroom break, stretch break) or extended break
(e.g., lunch). Once students have returned and are seated, move on to the Narrative Writing Unit.
36
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
ELA/Literacy PBA – Unit 3 (Narrative Writing)
Test Administrators must make sure all testing devices are turned on and logged onto the
www.parcc.testnav.com site (or follow your school/LEA instructions for accessing the Sign-In page).
Make sure all testing devices display the Sign-In screen as shown below (under the Checking Audio
Section). Make sure all headphones are plugged in prior to launching TestNav.
Say
Today, you will take the English Language Arts/Literacy Performance-Based
Assessment.
You may not have any electronic devices at your desk, other than your testing device. If
you have any unapproved electronic devices with you right now, including cell phones,
please turn them off and raise your hand.
SI
O
N
If a student raises his or her hand, collect the electronic device (or follow your school/LEA policy),
and store it until the unit is complete. Certain electronic devices may be allowed for accommodations
purposes only during testing. Please contact your Test Coordinator if you have questions regarding
electronic devices.
Checking Audio
On your screen below the blue “Sign In” button is a link called “Click To Test Audio.”
Put on your headphones and select the link to make sure you can hear through your
headphones and adjust the volume as needed. Once the test begins, the volume level
cannot be changed.
VE
R
Say
AR
ELA/Literacy for
PBA Unit 3
(Narrative Writing)
C
H
IV
ED
See below for a screenshot of the “Test Audio” function. Test Administrators should assist students
with audio adjustments as needed. Instructions for Logging In
Say
Please sit quietly while I distribute Student Testing Tickets and scratch paper.
Do NOT log in until I tell you to do so.
Distribute scratch paper and Student Testing Tickets. Make sure students have pencils.
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
37
Say
Write your first and last name on each sheet of your scratch paper.
(Pause.)
Now, look at your Student Testing Ticket and make sure it has your first and last name
on it. Raise your hand if you do not have your ticket.
If a student has the wrong ticket, provide the correct Student Testing Ticket to the student. If you
do not have the correct ticket, the student may NOT test at this time. A student cannot use a ticket
that contains an incorrect name. Dismiss the student to see the School Test Coordinator, who will
reschedule the assessment.
Say
Now, enter your Username exactly as shown on your ticket.
(Pause.)
N
Next, enter the Password exactly as shown on your ticket.
Now, select the blue “Sign In” button.
(Pause.)
SI
O
(Pause.)
VE
R
You should see a “Welcome” screen. Find your name in the upper right corner of the
screen. If the name you see is not yours, please raise your hand.
AR
ELA/Literacy for
PBA Unit 3
(Narrative Writing)
C
H
IV
ED
Circulate throughout the room to make sure all students have successfully logged in. Retype the
username and password for a student, if necessary. Passwords are not case sensitive. If the student
does not see his or her correct name on the login screen, close the browser, open a new browser
window, and log the student back in.
38
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
Instructions for Administering Unit 3 (Narrative Writing)
Say
Select the blue “Resume Test Now” box in the middle of the screen. Follow along while
l read you the directions on the screen. You may need to use the scroll bar on the right
to follow along.
Today, you will be taking the Narrative Writing Unit of the Grade __ English Language
Arts/Literacy Test.
You will be asked to read one passage. Read the passage and all questions carefully.
Some questions will ask you to choose one correct answer, while others will ask you to
choose more than one correct answer. You may look back at the passage or passages
when needed.
To answer a question that asks you to pick one answer, select one answer from the
answer choices.
N
To answer a question that asks you to pick more than one answer, select your answers
from the answer choices.
SI
O
The final question in this unit will ask you to write a story. You may plan your story
using scratch paper or the notepad tool.
VE
R
Enter your story in the box provided. The size of the box does not limit the length of
your response. You may use the tools at the top of the box to edit your response. To
view your entire response, use the scroll bar found on the right side of the box. Only
responses entered in the response box will be scored.
H
This is the end of the directions on your screen. Do not go on until you are told to do so.
C
Some words or phrases will be underlined. If you see any underlined words or phrases,
you can select the hyperlink to display a pop-up glossary that will provide you with the
definition of the words or phrase.
During testing, raise your hand if you have any difficulties with your testing device, so
that I can assist you. I will not be able to help you with test questions or the online
tools during the test. If you finish early, you may use the “Review” screen at the end of
the unit to check your work. DO NOT select the green “Submit Final Answers” button
until I direct you to log out of the test.
Once you have completely checked your work in this unit, raise your hand and I will
instruct you to log out of the test. I will then collect your Student Testing Ticket and
scratch paper. Once you have exited the test you may not log back in.
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
39
ELA/Literacy for
PBA Unit 3
(Narrative Writing)
You will have access to online tools to use during the test; for example, answer
eliminator, text highlighter, line reader, and magnifier.
AR
Say
IV
ED
If you do not know the answer to a question, you may flag it and go on. If you finish
the Narrative Writing Unit of the test early, you may review your answers and any
questions you may have flagged in this unit ONLY.
Read from OPTION A, B, or C below based on your state or local policy (refer to Appendix C).
Say
OPTION A
After you have logged out of the test, sit quietly until the unit has ended.
OPTION B
After you have logged out of the test, I will dismiss you.
OPTION C
After you have logged out of the test, you may read a book or other materials until the
unit has ended.
Do you have any questions?
N
Say
SI
O
Answer any questions.
Say
VE
R
Instructions for Entering the Seal Code and Starting the Test
Write the seal code for the Narrative Writing Unit only on the board.
Scroll to the bottom of the screen for a box to enter a seal code. Enter the seal code
exactly as shown on the board.
ED
(Pause.)
Select the blue “Start Section” button.
IV
(Pause.)
C
Pause to make sure all students are in the correct session. For students with accessibility features
and accommodations, check their screens to verify that the correct accessibility features and
accommodations appear.
Say
AR
ELA/Literacy for
PBA Unit 3
(Narrative Writing)
H
You should now be in the Narrative Writing Unit.
You will have 60 minutes to complete this unit. I will let you know when you have
10 minutes of testing time left.
[Optional: If taking a classroom break]
After ___ (use your discretion) minutes, we will take a stretch break. During the break
you must cover or turn off your screen and remain quiet.
You may begin working now.
Write the starting time and stopping time in the timing box.
40
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
Actively proctor while students are testing. If you notice that a student is off task, you can
tap the student on the shoulder, say his or her name, and remind the student to return to his or
her work. If a student finishes early, follow instructions at the end of this script for logging
students out. A printable handout with instructions on how to log a student out is available at:
http://avocet.pearson.com/PARCC/Home.
Instructions for Taking a Break During Testing and Testing Interruptions
The following are permitted during test administration at the discretion of the Test Administrator:
•• One stretch break of up to three minutes for the entire classroom during testing for each
unit. The stopping time should be adjusted by no more than three minutes if there is a
stretch break.
•• Individual restroom breaks during testing.
The following security measures must be followed:
••
••
••
••
VE
R
SI
O
N
Students must be supervised.
Student screens must not be visible to other students.
Students are not permitted to talk to each other.
Students are not permitted to use electronic devices, play games, or engage in activities that
may violate the validity of the test.
•• Only one student is allowed to leave the testing room at a time for an individual restroom
break.
ED
If at any time during the unit a safety threat or severe weather event occurs, follow the protocol
outlined in Section 2.7 (Procedures for Safety Threats and Severe Weather) of this manual. Follow the
protocol in Section 6.8.1 Guidance for Troubleshooting Computer-Based Testing, as applicable, if any
technology issues cause disruptions for the whole class.
IV
Instructions for When 10 Minutes of Unit Time Remain
When 10 minutes of unit time remain,
H
You have 10 minutes remaining.
AR
ELA/Literacy for
PBA Unit 3
(Narrative Writing)
C
Say
Continue to actively proctor while students are testing.
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
41
Instructions for Ending the Unit
Say
Stop working. You have completed the Narrative Writing Unit.
Select the gray “Review” button at the top left corner of your test.
(Pause.)
From the review screen, select the green “Submit Final Answers” button. If the button
is not on the screen, select the blue “End Section” button. Then, select the green
“Submit Final Answers” button. You will then see a message that asks “Are you sure
you want to submit final answers?” Select the green “Yes, Submit Final Answers"
button. You will then see a message on the screen that says, “Logout complete. Thank
you for using TestNav.”
I will now collect your Student Testing Ticket and scratch paper.
N
Circulate throughout the room to make sure all students have successfully logged off and collect
Student Testing Tickets and scratch paper.
SI
O
•• Make sure each student returns his or her Student Testing Ticket and scratch paper. If
AR
ELA/Literacy for
PBA Unit 3
(Narrative Writing)
C
H
IV
ED
VE
R
a student loses or destroys his or her Student Testing Ticket, contact your School Test
Coordinator.
•• Report any missing Student Testing Tickets to your School Test Coordinator.
•• Return all test materials to your School Test Coordinator.
•• If a student could not complete the unit (e.g., due to illness), follow the steps for logging the
student out at the end of the unit. When a student returns for make-up testing, the test will
automatically resume where the student left off.
42
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
Scripts for Administering the High School ELA/Literacy End-of-Year Assessment (EOY)
ELA/Literacy EOY – Unit 1
Test Administrators must make sure all testing devices are turned on and logged onto the
www.parcc.testnav.com site (or follow your school/LEA instructions for accessing the Sign-In page).
Make sure all testing devices display the Sign-In screen as shown below (under the Checking Audio
Section). Make sure all headphones are plugged in prior to launching TestNav (except for stand-alone
headphones that are being used for accessibility purposes).
Say
Today, you will take English Language Arts/Literacy End-of-Year Assessment.
You may not have any electronic devices at your desk, other than your testing device. If
you have any unapproved electronic devices with you right now, including cell phones,
please turn them off and raise your hand.
SI
O
N
If a student raises his or her hand, collect the electronic device (or follow your school/LEA policy),
and store it until the unit is complete. Certain electronic devices may be allowed for accommodations
purposes only during testing. Please contact your Test Coordinator if you have questions regarding
electronic devices.
On your screen below the blue “Sign In” button is a link called “Click To Test Audio.”
Put on your headphones and select the link to make sure you can hear through your
headphones and adjust the volume as needed. Once the test begins, the volume level
cannot be changed.
ED
Say
VE
R
Checking Audio (For Accessibility/Accommodations Purposes Only)
AR
C
H
IV
See below for a screenshot of the “Test Audio” function. Test Administrators should assist students
with audio adjustments as needed. Say
ELA/Literacy for
EOY Unit 1
Instructions for Logging In
Please sit quietly while I distribute Student Testing Tickets and scratch paper.
Do NOT log in until I tell you to do so.
Distribute scratch paper and Student Testing Tickets. Make sure students have pencils.
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
43
Say
Write your first and last name on each sheet of your scratch paper.
(Pause.)
Now, look at your Student Testing Ticket and make sure it has your first and last name
on it. Raise your hand if you do not have your ticket.
If a student has the wrong ticket, provide the correct Student Testing Ticket to the student. If you
do not have the correct ticket, the student may NOT test at this time. A student cannot use a ticket
that contains an incorrect name. Dismiss the student to see the School Test Coordinator, who will
reschedule the assessment.
Say
Now, enter your Username exactly as shown on your ticket.
(Pause.)
N
Next, enter the Password exactly as shown on your ticket.
Now, select the blue “Sign In” button.
(Pause.)
SI
O
(Pause.)
VE
R
You should see a “Welcome” screen. Find your name in the upper right corner of the
screen. If the name you see is not yours, please raise your hand.
IV
ED
Circulate throughout the room to make sure all students have successfully logged in. Retype the
username and password for a student, if necessary. Passwords are not case sensitive. If the student
does not see his or her correct name on the login screen, close the browser, open a new browser
window, and log the student back in.
Instructions for Administering Unit 1
H
Select the blue “Start Test Now” box in the middle of the screen. Follow along while
l read the directions on the screen. You may need to use the scroll bar on the right to
follow along.
C
Say
AR
Today, you will be taking Unit 1 of the Grade __ English Language Arts/Literacy Test.
You will be asked to read one or more passages. Read each passage and all questions
carefully. Some questions will ask you to choose one correct answer, while others will
ask you to choose more than one correct answer. You may look back at the passage or
passages when needed.
To answer a question that asks you to pick one answer, select one answer from the
answer choices.
ELA/Literacy for
EOY Unit 1
To answer a question that asks you to pick more than one answer, select your answers
from the answer choices.
If you do not know the answer to a question, you may flag it and go on. If you finish
Unit 1 of the test early, you may review your answers and any questions you may have
flagged in this unit ONLY.
44
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
Say
This is the end of the directions on your screen. Do not go on until you are told to do so.
You will have access to online tools to use during the test; for example, answer
eliminator, text highlighter, line reader, and magnifier.
Some words or phrases will be underlined. If you see any underlined words or phrases,
you can select the hyperlink to display a pop-up glossary that will provide you with the
definition of the words or phrase.
During testing, raise your hand if you have any difficulties with your testing device, so
that I can assist you. I will not be able to help you with test questions or the online
tools during the test. If you finish early, you may use the review screen at the end of
the unit to check your work. DO NOT select the green Continue button until I direct
you to log out of the test.
N
Once you have completely checked your work in this unit, raise your hand and I will
instruct you to log out of the test. I will then collect your Student Testing Ticket and
scratch paper. Once you have exited the test you may not log back in.
OPTION A
VE
R
Say
SI
O
Read from OPTION A, B, or C below based on your state or local policy (refer to Appendix C).
After you have logged out of the test, sit quietly until the unit has ended.
OPTION B
ED
After you have logged out of the test, I will dismiss you.
OPTION C
H
Do you have any questions?
AR
C
Say
IV
After you have logged out of the test, you may read a book or other materials until the
unit has ended.
Answer any questions.
ELA/Literacy for
EOY Unit 1
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
45
Instructions for Entering the Seal Code and Starting the Test
Write the seal code for Unit 1 only on the board.
Say
Scroll to the bottom of the screen for a box to enter a seal code. Enter the seal code
exactly as shown on the board.
(Pause.)
Select the blue “Start Section” button.
(Pause.)
You should now be in Unit 1.
You will have 60 minutes to complete this unit. I will let you know when you have
10 minutes of testing time left.
[Optional: If taking a classroom break]
SI
O
Say
N
Pause to make sure all students are in the correct session. For students with accessibility features
and accommodations, check their screens to verify that the correct accessibility features and
accommodations appear.
You may begin working now.
VE
R
After ___ (use your discretion) minutes, we will take a stretch break. During the break
you must cover or turn off your screen and remain quiet.
ED
Write the starting time and stopping time in the timing box.
C
H
IV
Actively proctor while students are testing. If you notice that a student is off task, you can
tap the student on the shoulder, say his or her name, and remind the student to return to his or
her work. If a student finishes early, follow instructions at the end of this script for logging
students out. A printable handout with instructions on how to log a student out is available at:
http://avocet.pearson.com/PARCC/Home.
AR
Instructions for Taking a Break During Testing and Testing Interruptions
The following are permitted during test administration at the discretion of the Test Administrator:
•• One stretch break of up to three minutes for the entire classroom during testing for each
unit. The stopping time should be adjusted by no more than three minutes if there is a
stretch break.
•• Individual restroom breaks during testing.
The following security measures must be followed:
••
••
••
••
ELA/Literacy for
EOY Unit 1
Students must be supervised.
Student screens must not be visible to other students.
Students are not permitted to talk to each other.
Students are not permitted to use electronic devices, play games, or engage in activities that
may violate the validity of the test.
•• Only one student is allowed to leave the testing room at a time for an individual restroom
break.
46
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
If at any time during the unit a safety threat or severe weather event occurs, follow the protocol
outlined in Section 2.7 (Procedures for Safety Threats and Severe Weather) of this manual. Follow the
protocol in Section 6.8.1 Guidance for Troubleshooting Computer-Based Testing, as applicable, if any
technology issues cause disruptions for the whole class.
Instructions for When 10 Minutes of Unit Time Remain
When 10 minutes of unit time remain,
Say
You have 10 minutes remaining.
Continue to actively proctor while students are testing.
Stop working. You have completed Unit 1.
SI
O
Say
N
Instructions for Ending the Unit
When the Unit Time is finished read the following “SAY” box.
Select the gray “Review” button at the top left corner of your test.
VE
R
(Pause.)
From the “Review” screen, select the blue “End Section” button in the middle right of
your screen.
(Pause.)
ED
Select the green “Continue” button.
(Pause.)
H
(Pause.)
IV
Select the blue “Yes” button to exit the unit.
AR
C
In the top right hand corner of your screen, select the gray button next to your name
and choose the option “Logout of TestNav.”
(Pause.)
You should see the message “I want to exit this test and finish later.” Select the blue
“Save and Return Later” button.
(Pause).
I will now collect your Student Testing Ticket and scratch paper.
•• Make sure each student returns his or her Student Testing Ticket and scratch paper. If
a student loses or destroys his or her Student Testing Ticket, contact your School Test
Coordinator.
•• Report any missing Student Testing Tickets to your School Test Coordinator.
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
47
ELA/Literacy for
EOY Unit 1
Circulate throughout the room to make sure all students have successfully logged off and collect
Student Testing Tickets and scratch paper.
•• Return all test materials to your School Test Coordinator.
•• All students need to be in Resumed status in PearsonAccessnext before the next test unit
begins. Please see the PearsonAccessnext Online User Guide for instructions how to resume
students.
•• If a student could not complete the unit (e.g., due to illness), follow the steps for logging the
student out at the end of the unit. When a student returns for make-up testing, the test will
automatically resume where the student left off. ELA/Literacy for
EOY Unit 1
AR
C
H
IV
ED
VE
R
SI
O
N
If you are administering Unit 2 the same day as the Unit 1, be sure to allow students to take a break
(e.g., restroom break, stretch break) or extended break (e.g., lunch). Once students have returned and
are seated, move on to Unit 2.
48
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
ELA/Literacy EOY – Unit 2
Say
Today, you will take the English Language Arts/Literacy End-of-Year Assessment.
You may not have any electronic devices at your desk, other than your testing device. If
you have any unapproved electronic devices with you right now, including cell phones,
please turn them off and raise your hand.
SI
O
N
If a student raises his or her hand, collect the electronic device (or follow your school/LEA policy),
and store it until the unit is complete. Certain electronic devices may be allowed for accommodations
purposes only during testing. Please contact your Test Coordinator if you have questions regarding
electronic devices.
Checking Audio (For Accessibility/Accommodations Purposes Only)
On your screen below the blue “Sign In” button is a link called “Click To Test Audio.”
Put on your headphones and select the link to make sure you can hear through your
headphones and adjust the volume as needed. Once the test begins, the volume level
cannot be changed.
VE
R
Say
AR
C
H
IV
ED
See below for a screenshot of the “Test Audio” function. Test Administrators should assist students
with audio adjustments as needed. Instructions for Logging In
Say
Please sit quietly while I distribute Student Testing Tickets and scratch paper.
Do NOT log in until I tell you to do so.
Distribute scratch paper and Student Testing Tickets. Make sure students have pencils.
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
49
ELA/Literacy for
EOY Unit 2
Test Administrators must make sure all testing devices are turned on and logged onto the
www.parcc.testnav.com site (or follow your school/LEA instructions for accessing the Sign-In page).
Make sure all testing devices display the Sign-In screen as shown below (under the Checking Audio
Section). Make sure all headphones are plugged in prior to launching TestNav (except for stand-alone
headphones that are being used for accessibility purposes).
Write your first and last name on each sheet of your scratch paper.
(Pause.)
Now, look at your Student Testing Ticket and make sure it has your first and last name
on it. Raise your hand if you do not have your ticket.
If a student has the wrong ticket, provide the correct Student Testing Ticket to the student. If you
do not have the correct ticket, the student may NOT test at this time. A student cannot use a ticket
that contains an incorrect name. Dismiss the student to see the School Test Coordinator, who will
reschedule the assessment.
Say
Now, enter your Username exactly as shown on your ticket.
(Pause.)
N
Next, enter the Password exactly as shown on your ticket.
Now, select the blue “Sign In” button.
(Pause.)
SI
O
(Pause.)
VE
R
You should see a “Welcome” screen. Find your name in the upper right corner of the
screen. If the name you see is not yours, please raise your hand.
IV
ED
Circulate throughout the room to make sure all students have successfully logged in. Retype the
Username and Password for a student, if necessary. Passwords are not case sensitive. If the student
does not see his or her correct name on the log in screen, close the browser, open a new browser, and
log the student back in.
Instructions for Administering Unit 2
H
Select the blue “Resume Test Now” box in the middle of the screen. Follow along while
l read you the directions on the screen. You may need to use the scroll bar on the right
to follow along.
C
Say
Today, you will be taking Unit 2 of the Grade __ English Language Arts/Literacy Test.
AR
ELA/Literacy for
EOY Unit 2
Say
You will be asked to read one or more passages. Read each passage and all questions
carefully. Some questions will ask you to choose one correct answer, while others will
ask you to choose more than one correct answer. You may look back at the passage or
passages when needed.
To answer a question that asks you to pick one answer, select one answer from the
answer choices.
To answer a question that asks you to pick more than one answer, select your answers
from the answer choices.
If you do not know the answer to a question, you may flag it and go on. If you finish
Unit 2 of the test early, you may review your answers and any questions you may have
flagged in this unit ONLY.
50
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
This is the end of the directions on your screen. Do not go on until you are told to do so.
You will have access to online tools to use during the test; for example, answer
eliminator, text highlighter, line reader, and magnifier.
Some words or phrases will be underlined. If you see any underlined words or phrases,
you can select the hyperlink to display a pop-up glossary that will provide you with the
definition of the words or phrase.
During testing, raise your hand if you have any difficulties with your testing device, so
that I can assist you. I will not be able to help you with test questions or the online
tools during the test. If you finish early, you may use the review screen at the end of
the unit to check your work.
N
After this unit, there will be time for you to complete a survey. Your feedback will help
improve the PARCC tests. To get to the survey, select “Continue” and follow the steps.
If you finish early, you may move on to the survey, but once you move on, you may not
return to your test.
OPTION A
VE
R
Say
SI
O
Read from OPTION A, B, or C below based on your state or local policy (refer to Appendix C).
After you have logged out of the test, sit quietly until the unit has ended.
OPTION B
ED
After you have logged out of the test, I will dismiss you.
OPTION C
H
Do you have any questions?
AR
C
Say
IV
After you have logged out of the test, you may read a book or other materials until the
unit has ended.
Answer any questions.
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
51
ELA/Literacy for
EOY Unit 2
Say
Say
Scroll to the bottom of the screen for a box to enter a seal code. Enter the seal code
exactly as shown on the board.
(Pause.)
Select the blue “Start Section” button.
(Pause.)
You should now be in Unit 2.
You will have 60 minutes to complete this unit. I will let you know when you have
10 minutes of testing time left.
[Optional: If taking a classroom break]
SI
O
Say
N
Pause to make sure all students are in the correct unit. For students with accessibility features
and accommodations, check their screens to verify that the correct accessibility features and
accommodations appear.
You may begin working now.
VE
R
After ___ (use your discretion) minutes, we will take a stretch break. During the break
you must cover or turn off your screen and remain quiet.
ED
Write the starting time and stopping time in the timing box.
C
H
IV
Actively proctor while students are testing. If you notice that a student is off task, you can
tap the student on the shoulder, say his or her name, and remind the student to return to his or
her work. If a student finishes early, follow instructions at the end of this script for logging
students out. A printable handout with instructions on how to log a student out is available at:
http://avocet.pearson.com/PARCC/Home.
Instructions for Taking a Break During Testing and Testing Interruptions
The following are permitted during test administration at the discretion of the Test Administrator:
AR
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EOY Unit 2
Instructions for Entering the Seal Code and Starting the Test
Write the seal code for Unit 2 only on the board.
•• One stretch break of up to three minutes for the entire classroom during testing for each
unit. The stopping time should be adjusted by no more than three minutes if there is a
stretch break.
•• Individual restroom breaks during testing.
The following security measures must be followed:
••
••
••
••
Students must be supervised.
Student screens must not be visible to students.
Students are not permitted to talk to each other.
Students are not permitted to use electronic devices, play games, or engage in activities that
may violate the validity of the test.
•• Only one student is allowed to leave the testing room at a time for an individual restroom
break.
If at any time during the unit a safety threat or severe weather event occurs, follow the protocol
outlined in Section 2.7 (Procedures for Safety Threats and Severe Weather) of this manual. Follow the
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SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
Instructions for When 10 Minutes of Unit Time Remain
When 10 minutes of unit time remain,
Say
You have 10 minutes remaining.
Continue to actively proctor while students are testing.
Instructions for Ending the Unit
After the end of unit time, students may have up to ten minutes to complete the survey.
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Stop working. You have completed Unit 2.
You may now move on to complete the survey if you have not already done so.
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Say
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Once you have completed the survey, raise your hand and I will instruct you to log out
of the test. You will have 10 minutes to complete the survey.
After 10 minutes,
Stop working. You have completed the survey.
Select the gray “Review” button at the top left corner of your test.
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Say
(Pause.)
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From the review screen, select the green “Submit Final Answers” button. If the button
is not on the screen, select the blue “End Section” button. Then, select the green
“Submit Final Answers” button. You will then see a message that asks “Are you sure
you want to submit final answers?” Select the green “Yes, Submit Final Answers"
button. You will then see a message on the screen that says, “Logout complete. Thank
you for using TestNav.”
I will now collect your Student Testing Ticket and scratch paper.
Circulate throughout the room to make sure all students have successfully logged off and collect
Student Testing Tickets and scratch paper.
•• Make sure each student returns his or her Student Testing Ticket and scratch paper. If
a student loses or destroys his or her Student Testing Ticket, contact your School Test
Coordinator.
•• Report any missing Student Testing Tickets to your School Test Coordinator.
•• Return all test materials to your School Test Coordinator.
•• If a student could not complete the unit (e.g., due to illness), follow the steps for logging the
student out at the end of the unit. When a student returns for make-up testing, the test will
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ELA/Literacy for
EOY Unit 2
protocol in Section 6.8.1 Guidance for Troubleshooting Computer-Based Testing, as applicable, if any
technology issues cause disruptions for the whole class.
7.0 Accessibility Features and Accommodations
The PARCC Accessibility Features and Accommodations Manual is available online at:
http://parcconline.org/parcc-accessibility-features-and-accommodations-manual. General guidance
on accessibility features and accommodations is provided here, but schools/LEAs must refer to the
PARCC Accessibility Features and Accommodations Manual for full information about identifying
and administering accessibility features and accommodations. The Manual available online at:
http://parcconline.org/parcc-accessibility-features-and-accommodations-manual.
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Through a combination of universal design principles and computer-embedded accessibility features,
PARCC has designed an inclusive assessment system by considering accessibility from initial design
through item development, field testing, and implementation of the assessments for all students.
Although accommodations may still be needed for some students with disabilities and English learners
(ELs) to assist in demonstrating what they know and can do, the computer-embedded accessibility
features should minimize the need for accommodations during testing and ensure the inclusive,
accessible, and fair testing of the diversity of students being assessed.
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Figure 7.0 The PARCC Accessibility System
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Accessibility Features
and Accommodations
7.1 Administering Accessibility Features and Accommodations
* Available to all participating students
**For students with disabilities, English Learners, and English Learners with disabilities
Accessibility features are tools or preferences that are either built into the assessment system or
provided externally by Test Administrators. Accessibility features can be used by any student taking
the PARCC assessments. A small selection of accessibility features available to all students need to be
identified in advance.
Accommodations are intended to reduce or even eliminate the effects of a student’s disability and/
or English language proficiency level and provide equitable access for students with disabilities or ELs.
Accommodations do not reduce learning expectations. All accommodations for students with disabilities
or ELs must be approved and documented in advance in an IEP, 504 Plan, or if required by your state, an
EL plan. Responsibility for confirming the need and appropriateness of an accommodation rests with
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SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
the school-based team involved with each student’s instructional program. A master list of all students
and their accommodations must be maintained by the school and/or LEA.
All accessibility features and accommodations used on PARCC assessments should be generally
consistent with those used in daily instruction.
For guidance on selection and administration of accessibility features and accommodations,
refer to the PARCC Accessibility Features and Accommodations Manual (3rd Edition) available online at:
http://parcc.pearson.com/.
7.2 Personal Needs Profile (PNP)
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•• Capture pre-test information about accommodations and accessibility features that need to
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be identified in advance
•• Indicate when embedded features in TestNav need to be enabled
•• Communicate shipping needs (e.g., Braille, Large Print, etc.)
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Any paper-based accessibility feature or accommodation which requires materials to be shipped will
need to be requested in the Student Registration File Import (e.g., Large Print, Braille with Tactile
Graphics, Human Reader or Human Signer for ELA/Literacy Kits, Paper Test for Online Students, and
Spanish Paper Mathematics Assessments).
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The PNP should be based on observations and stated preferences by the student or parent/guardian
related to a student’s testing needs that have been found to increase access during instruction and
assessment. Observations based on a student’s interaction with the online testing platform can be
made through the practice tests. A student’s testing needs should be reviewed at least annually, and
revised as appropriate, to reflect current education-related needs or preferences.
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7.2.1 Process for Populating the PNP File
•• For students with disabilities, the IEP team or 504 Coordinator will collect student
information to populate the PNP.
•• For English Learners, the educators responsible for selecting accommodations (or an English
Learner team, if available) will identify the accessibility features in the PNP for the student.
•• For English Learners with disabilities, the IEP team or 504 Coordinator (which includes an
adult familiar with the language needs of the student) will make PNP decisions.
•• For students without disabilities, and who are not English Learners, PNP decisions will be
made based on the student’s education-related needs and preferences by a team, which may
include the:
■■ Student (as appropriate)
■■ Parent/guardian
■■ Student’s primary educator in the assessed content area(s)
■■ Other individuals involved in the educational program of the student
An optional tool for educators to capture information about a student’s accessibility features and
accommodations can be found online here:
http://parcconline.org/parcc-accessibility-features-and-accommodations-manual. This tool can be
used to capture the information needed to fill out a student’s PNP.
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Accessibility Features
and Accommodations
In order to individualize the testing experience and enhance access to the PARCC assessments for all
students, an online Personal Needs Profile of each student’s testing needs will be created before the
assessments are administered. The purpose of the PNP is to gather information regarding a student’s
testing condition, materials, or accessibility features and accommodations that are needed to take a
PARCC assessment. The PNP serves three functions:
Once data on student accessibility features and accommodations are collected at the local level, follow
the directions for completing and importing the PNP to PearsonAccessnext as described in the Personal
Needs Profile Field Definitions document. The PNP file must be uploaded for both PBA and EOY.
7.3 Administration Guidance in the PARCC Accessibility Features and Accommodations
Manual
7.3.1 Guidance for Human Readers, Scribes, and Extended Time
Test Administrators providing the human reader accommodation for English Language Arts/Literacy
and accessibility feature for Mathematics must also refer to the following administration guidance in
the appendices of the PARCC Accessibility Features and Accommodations Manual:
•• Appendix B: Test Administration Protocol for the Human Reader Accommodation for English
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Language Arts/Literacy Assessments, and the Human Reader Accessibility Feature for
Mathematics Assessments
•• Appendices I and J: Audio Guidelines for the ELA/Literacy and Mathematics Assessments,
used to ensure consistency in how items are read
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Test Administrators providing the human scribe must also refer to the following administration guidance
in the appendices of the PARCC Accessibility Features and Accommodations Manual:
•• Appendix C: Protocol for the Use of the Scribe Accommodation, used to ensure consistency
of scribing and transcription
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Test Administrators providing extended time accommodations must also refer to Appendix E: Guidance
for Selecting and Administering the Extended Time Accommodation.
IV
For information on students using assistive technologies on the PARCC assessments, administrative
guidance will be posted and continually updated on the PARCC website here:
http://parcconline.org/parcc-accessibility-features-and-accommodations-manual.
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7.3.2 Special Accommodations Circumstances
For special circumstances regarding the administration of accommodations, refer to the appendices of
the PARCC Accessibility Features and Accommodations Manual:
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and Accommodations
The PARCC Accessibility Features and Accommodations Manual is available online at:
http://parcconline.org/parcc-accessibility-features-and-accommodations-manual.
•• Appendix F: Unique Accommodation Request Form
•• Appendix G: Emergency Accommodation Form
•• Appendix H: Student Accommodation Refusal Form
For your convenience, these forms are available in Appendix E of this manual.
Unique Accommodations
Students may require additional accommodations that are not available in the PARCC Accessibility
Features and Accommodations Manual. PARCC states will review requests for unique accommodations
on an individual basis. Approval will be given ONLY IF the requested accommodation will result in a
valid score for the student (i.e., does not change the construct being measured by the test and does
not violate test security requirements).
All unique accommodations must be submitted for approval using a Unique Accommodations form
available in Appendix E of this manual. All Unique Accommodation forms must be received by each
PARCC state assessment office at least six weeks before the PARCC assessment. For additional
information on where to submit your Unique Accommodations Forms, refer to Appendix C for
additional information on your state’s policy.
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Emergency Accommodation
Prior to or during testing, if the School Test Coordinator determines that a student requires an
emergency accommodation, the Emergency Accommodation Form must be completed. An emergency
accommodation may be appropriate for a student who incurs a temporary disabling condition that
interferes with test performance shortly before or within the PARCC assessment window (e.g., a student
breaks his or her arm and needs a scribe). An emergency accommodation should be given ONLY IF the
accommodation will result in a valid score for the student (i.e., does not change the construct being
measured by the test and does not violate test security requirements).
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Refusal of Accommodations
If a student refuses the accommodation(s) listed in his or her IEP, 504 Plan, or if required by your state, EL
Plan, the school must document in writing that the student refused the accommodation(s). However, the
accommodation(s) must be offered and remain available to the student during the test administration.
The Student Accommodation Refusal Form must be completed and placed in the student’s file. Also,
on the day of the student’s refusal of an accommodation, a copy of the completed form must be sent
home to the parent. The School Test Coordinator should work with Test Administrators to determine
who else should be informed of the student’s refusal of the accommodation(s). In addition, the team
involved in the student’s IEP, 504 Plan, or if required by your state, EL Plan, may want to consider
discussing this issue at the student’s next meeting.
7.4 Guidelines for Transcribing Student Responses for Paper-Based Testing
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Certain situations will require a student’s responses to be transcribed to a standard, scorable Test
Booklet. These situations may include:
••
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••
Booklet.
A student takes the test using a special test format and answers must be transcribed (e.g.,
Large Print, Braille).
A student uses a speech-to-text converter, augmentative communication device, or assistive
technology device to be transcribed at a later time.
As an accommodation, a student records answers on blank paper, instead of on the required
Test Booklet.
A Test Booklet becomes unusable (e.g., torn, wrinkled).
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•• Answers were recorded in the wrong section of a Test Booklet, or in an incorrect Test
If a student’s responses must be transcribed after test administration is completed, the following steps
must be followed:
1. At least two persons must be present during any transcription of student responses.
One of the persons will be a transcriber, and the other will be an observer confirming
the accuracy of the transcription. It is highly recommended that one of the individuals
be an authorized LEA Test Coordinator or School Test Coordinator. Your state may have
additional guidelines. Refer to Appendix C for additional information on your state's
policy.
2. The student’s response must be transcribed verbatim into the Test Booklet. Exception:
A scribe for a student who signs his or her responses in ASL will write the student's
responses in English. Refer to Appendix C: Protocol for the Use of the Scribe
Accommodation in the PARCC Accessibility Features and Accommodations Manual
for guidance and an example. The student’s original response in a Test Booklet should
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57
Accessibility Features
and Accommodations
This form must be completed and maintained in the student’s assessment file. The parent must be
notified that an emergency accommodation was provided. For additional information on where to
submit your Emergency Accommodations Forms, refer to Appendix C for additional information on
your state’s policy.
7.5 Procedures for Transcribing Student Responses for Computer-Based Testing
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Selected Response and Technology-Enhanced Items
For selected response and technology-enhanced items, student responses must be entered into
TestNav during the test session by the Test Administrator. Once the student reaches the end of the unit
with all Selected Response and Technology Enhanced Items completed, the Test Administrator should
have the student EXIT the test but NOT submit the test.
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Constructed Response Items
During administration of computer-based PARCC assessments, students who require use of a speechto-text converter, augmentative communication device, or assistive technology device will need
constructed responses transcribed into TestNav by a Test Administrator before the online testing
window closes. In these situations, the following steps must be followed.
•• As the student encounters constructed responses, he or she should use his or her device to
••
••
••
••
••
••
••
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••
respond to the questions. The student will then continue testing in TestNav, leaving these
items unanswered in TestNav.
Once the student reaches the end of the unit, the Test Administrator should have the student
EXIT the test but NOT submit the test.
The Test Administrator must set the test to Resumed status within PearsonAccessnext. Refer to
the PearsonAccessnext Online User Guide for instructions on how to resume students.
The Test Coordinator must unlock ALL sections through PearsonAccessnext for a scribe to go
back in and transcribe student responses.
Once the test has been unlocked, the Test Administrator must log into TestNav as the student
and navigate to the items for transcription.
At least two persons must be present during any transcription of student responses. It is
highly recommended that one of the individuals be an authorized LEA Test Coordinator or
School Test Coordinator. Your state may have additional guidelines. Refer to Appendix C for
additional information on your state's policy.
Braille transcription: Only an eligible Test Administrator who is a certified Teacher of
Students with Visual Impairment, including Blindness or someone working under the direct
supervision of an eligible Test Administrator who is a certified Teacher of Students with Visual
Impairment, including Blindness may transcribe the student’s responses onto the online form
of the PARCC Assessments.
The student’s responses must be transcribed verbatim into TestNav.
Once all items have been transcribed, the Test Administrator will submit the test.
After transcription is complete, all original student responses that were printed from an
assistive technology device or recorded in another accommodation document such as blank
paper must be securely shredded.
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Accessibility Features
and Accommodations
be returned with secure test materials. The LEA Test Coordinator or School Test
Coordinator should write “DO NOT SCORE” or draw an “X” in large font on the front of
the original Test Booklet or other document. Do not cover the barcode. Return them with
nonscorable test materials.
3. Braille transcription: Only an eligible Test Administrator who is a certified Teacher of
Students with Visual Impairment, including Blindness or someone working under the
direct supervision of an eligible Test Administrator who is a certified Teacher of Students
with Visual Impairment, including Blindness may transcribe the student’s responses onto
the paper form of the PARCC Assessments.
4. Any original student responses that were printed from an assistive technology device or
recorded in another accommodation document such as blank paper must be securely
shredded.
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Appendix A
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Glossary of
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Appendicies
PARCC-Specific Terminology
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Glossary of PARCC-Specific Terminology
This glossary contains PARCC-specific terms. The manual covers PARCC policies, there are state-specific
policies in Appendix C. For issues not addressed in Appendix C, contact your State Assessment Office.
Term
Definition
Accessibility Features
Accessibility features are tools or preferences that are either built into the
assessment system or provided externally by test administrators. Accessibility
features can be used by any student taking the PARCC assessments. A
small selection of accessibility features available to all students need to be
identified in advance.
Administration Time
Administration Time is the total time schools should schedule for each unit,
including the Unit Testing Time and the approximate times shown in Table
1.0 for reading directions, answering questions, distributing materials, closing
units, and collecting test materials.
Educators
All education professionals and paraprofessionals working in participating
schools (as defined in this document), including principals or other heads of
a school, teachers, other professional instructional staff (e.g., staff involved in
curriculum development, staff development, or operating library, media and
computer centers), pupil support services staff (e.g., guidance counselors,
nurses, speech pathologists, etc.), other administrators (e.g., assistant
principals, discipline specialists), and paraprofessionals (e.g., assistant
teachers, instructional aides).
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IEP refers to Individualized Education Program. It is a program developed to
ensure that a student who has a disability and is attending an elementary or
secondary educational institution receives specialized instruction and related
services.
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IEP, 504 Plan, or EL Plan
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Appendicies
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Accommodations
An accommodation is an assessment practice or procedure that changes
the presentation, response, setting, and/or timing and scheduling of
assessments. Accommodations are intended to remove barriers that
may exist due to a student’s disability or level of English proficiency.
Accommodations must be listed in the student’s approved IEP, 504 Plan,
or EL Plan. For more information on PARCC accommodations, go to:
http://parcc.pearson.com/.
The 504 Plan refers to a plan developed to ensure that a student who has a
disability and is attending an elementary or secondary educational institution
receives accommodations that will ensure their academic success and access
to the learning environment.
An EL Plan refers to a plan developed to ensure that a student who is learning
English has equal rights and access to a high-quality education.
Local Education Agency (LEA)
Commonly referred to as a school district, an LEA oversees local schools.
LEA Test Coordinator
LEA Test Coordinator is the individual at the local education agency/district
level responsible for the overall coordination of test administration. States
may also have roles such as District Test Coordinator. For the purpose of
this manual, the term LEA Test Coordinator is used. In some states this role
may not exist. For these instances, the tasks for this role would then be the
responsibility of the School Test Coordinator.
Non-secure
Test materials that have been made available to the public, including
manuals and user guides. The availability of non-secure materials does not
compromise test security or score validity.
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Term
Definition
Personal Needs Profile (PNP)
The Personal Needs Profile (PNP) is a collection of student information
regarding a student’s testing condition, materials, or accessibility features
and accommodations that are needed to take a PARCC assessment.
Principal or Designee
An individual at the school level who may serve as a School Test Coordinator
and is responsible for the overall coordination of test administration.
Proctor
An individual who may be called on to help a Test Administrator monitor a
testing session under the supervision of the Test Administrator.
School Test Coordinator
The one individual at the school level responsible for the overall coordination
of test administration.
Section
A portion of a Mathematics unit – calculator section and non-calculator
section.
Secure
A test item, reading passage, or test that has not been made available to the
public. It also includes test items and student responses. For the paper-based
administration, secure materials refer to Test Booklets. For both the paperbased and computer-based administrations, secure materials also refer to
Mathematics Reference Sheets written on by students and scratch paper
written on by students.
Security Agreement
An agreement read, acknowledged, and signed by all staff involved in the
administration, handling, and/or distribution/coordination of the PARCC
assessment (e.g., LEA Test Coordinators, School Test Coordinators, Test
Administrators, and Proctors). Schools and LEAs must maintain electronic
copies of all signed Security Agreements. Schools and LEAs may also choose
to retain physical copies of Security Agreements although they are not
required. Refer to Appendix C to determine how long schools and LEAs in
your state must maintain electronic copies of signed Security Agreements.
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Security Breaches
Session
Any action that compromises test security or score validity.
A session includes all of the units for a subject and may be scheduled
across one or more days. Sessions are scheduled by subject and the group
of students testing that subject together (as set up in PearsonAccessnext for
computer-based testing).
Storage Area
A locked location with limited access where materials must be stored when
not in use. Examples of secure storage include a closet, desk, cabinet, or
room that can be locked.
Test Administrator
An individual at the school ultimately responsible for administering the
assessment.
Testing Environment
All aspects of the test surroundings during testing, this includes what a
student can see, hear, or access.
Testing Irregularity
An instance or activity during testing that affects the integrity or security of
the PARCC assessment and must be reported to the principal or designee
immediately. Examples of testing irregularities are outlined in Section 2.5.2.
TestNav
The browser-based application used to administer the computer-based
PARCC assessment. http://PARCC.testnav.com.
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Appendicies
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PearsonAccessnext
The website used for the registration, setup, preparation, and management
of both the paper-based and computer-based formats of the PARCC
assessments. PearsonAccessnext requires username and password setup.
More information about setup and operation for the PARCC assessments is
available in the PearsonAccessnext Online User Guide.
Term
Definition
Unit Testing Time
Unit Testing Time is the amount of time any student who needs it must
be provided to complete the unit. As such, it is the amount of testing time
schools must schedule for each unit. A new unit cannot be started until all
students in the unit are finished or until unit testing time has expired.
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Unit
Each subject (or session) of the PARCC assessments is comprised of
units. Figure 1.0 in Section 1.2 maps an example of the PBA and EOY
administrations. Each unit has a set administration time within a session and
is typically administered all at once. The tables in Section 1.5.2 of this manual
provide unit details.
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Appendix B
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Security Agreement
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2014–2015 PARCC Assessment
Security Agreement
The content of the PARCC assessment is confidential and must be kept secure at all times. Maintaining the security of test materials
is critical in order to obtain valid results from the test. Accordingly, each individual authorized to administer the PARCC assessment or
have access to test materials, including technology coordinators, or those authorized to observe administration, must sign this security
agreement and agree to the statements below. Failure to abide by the terms of the agreement may result in sanctions including (but
not limited to) score invalidation or employment and licensure consequences.
For School Test Coordinators
•• I will establish and carry out a PARCC security plan.
•• I will provide training in PARCC’s test security, administration policies, and procedures to all individuals involved in test
administration.
I
•• will establish a system for documenting the chain-of-custody of secure test materials, and I will keep all test materials
locked in a secure storage area with limited access when they are not in use.
•• I will follow all security policies and test administration protocols described in the Test Coordinator Manual (TCM).
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For School Test Coordinators, Technology Coordinators, Test Administrators, Proctors, and Authorized
Observers
•• I will not view test content or student responses except if necessary to administer certain accommodations.
•• I will not reproduce test content or student responses in any way (e.g., photographing, copying by hand, typing, texting
from cell phone, or photocopying).
•• I will not reveal or discuss test content or student responses before, during, or after testing.
•• I will not engage in any activity that adversely affects the validity, security, or fairness of the test.
•• I will promptly report any testing irregularities or concerns (as specified in the TCM and Test Administrator Manual [TAM]).
•• I will follow the procedures as specified in the TCM and TAM regarding the disposition of all test materials.
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For Test Administrators and Proctors
•• I will complete training necessary to understand PARCC’s test security and administration policies and procedures.
•• I will keep test materials under my supervision at all times, and I will not leave them unattended.
•• I will prepare the testing room so that no student can view another student’s test materials or computer screen, and so that
inappropriate visual aids are removed or covered before testing.
•• I will supervise the students at all times and focus my full attention on the testing environment, and
Not allow students to talk, pass notes, cause disturbances, or communicate with each other in any way during testing.
Not allow students to access cell phones or other unapproved electronic devices during testing.
Not allow students to access notes, books, or any instructional materials during testing.
Ensure that students provide answers that are strictly their own and do not participate in any form of cheating.
Not coach students in any way or do anything to enhance, alter, or interfere with their responses.
•• I will follow the chain-of-custody procedures for all test materials, including scratch paper, as specified in the TAM and by
my School Test Coordinator.
•• Some testing accommodations require a Test Administrator to view, read, or transcribe test content or student responses.
If I am administering such an accommodation, I will not disclose any test content that I view in the course of providing the
accommodation.
•• I will follow all security policies and test administration protocols described in the TAM.
I have read the PARCC Security Agreement and understand my role in this test administration.
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___________________________________
___________________________________
First Name (print)
Last Name (print)
Role
❑ School Test Coordinator ❑ Technology Coordinator ❑ Test Administrator ❑ Proctor ❑ Other: _____________
___________________________________
___________________________________
Signature
Date
Submit this form (signed) to your School Test Coordinator, and keep a copy for your records.
The signed agreement must be maintained by the school at least three years, unless otherwise directed by your state policy.
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Appendix C
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Appendicies
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State Policy Addendum
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Note: This appendix will provide state specific information for states participating in the Spring
2015 Administration. Those states are: Arkansas, Colorado, District of Columbia, Illinois, Maryland,
Massachusetts, Mississippi, New Jersey, New Mexico, Ohio, and Rhode Island.
If a state specific policy is not provided for a particular issue, follow the protocols as outlined in this
manual. Please note that section and appendix references in the State Policy Addendum refer to
sections/appendices in the Test Coordinator Manual available at http://parcc.pearson.com.
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Arkansas
Note: Please note that section and appendix references in the State Policy Addendum refer to sections/appendices in the
Test Coordinator Manual available at http://parcc.pearson.com.
PARCC State Contact
For questions about PARCC and state policies, contact your state’s assessment office.
Telephone
Email
Fax
501-682-4558
PARCC@Arkansas.gov
501-682-4886
Issue
TCM Section
State Policy
PBA: March 9 – April 10, 2015
*No testing March 23 – 27 (uniform spring break)
Testing Windows
EOY: April 27 – May 22, 2015
Specific paper-based testing administration dates can
be found on the Arkansas Department of Education
website.
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State-specific Requirements
for Completing Student
Registration Data Import
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and Responsibilities for
School Test Coordinators, Test
Administrators and Proctors
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Safety Threats and Severe
Weather
State-specific Policies for
Observation Visits
2.9
4.2
• School Test Coordinators must be certified
education professionals.
• Test Administrators must be certified education
professionals.
• Proctors (paraprofessionals) do not need to be
certified education professionals but must be
trained in test security, administration policies,
and procedures.
• Proctors (paraprofessionals) may not administer
the test or handle secure materials.
State will complete Student Registration Data Import
The District Test Coordinator must call the ADE Office
of Student Assessment to report the incident as soon
as possible. Specific directions for test administration
may be provided at that time. The DTC must contact
the ADE when testing is resumed. A more detailed
report should be submitted to the ADE after testing
has concluded.
• State Assessment Office may conduct
observation visits.
• Representatives from the ADE will visit schools
to monitor testing to ensure that standardized
testing procedures are being followed.
• District may conduct observation visits.
• Principal may conduct observation visits
• Parcc Inc. may conduct observation visits, but
must be arranged through state and district prior
to observation.
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The PARCC Text-to-Speech, Human Reader, or
Interpreter Accommodation Guidance for English
Language Arts/Literacy Assessments Form (Appendix
D) is optional.
7.3
School districts must submit the completed PARCC
Unique Accommodations Request Form (Appendix F
on the Accessibility Features and Accommodations
Manual webpage) to the Office of Student Assessment
for approval at least three weeks prior to the
assessment administration. The Use of an Emergency
Accommodation on a PARCC Assessment Form
(Appendix G) should be completed and provided to
the ADE prior to testing.
State-specific Requirements
for Reporting a Security
Breach or Testing Irregularity
2.2
2.7
5.8
School Test Coordinator calls District Test Coordinator
immediately upon discovering testing irregularity/
security breach. District Test Coordinator contacts
the state immediately upon receiving call. The School
Test Coordinator submits Form to Report a Testing
Irregularity or Security Breach, (Appendix D of the
Test Coordinator Manual) to District Test Coordinator
within two school days. The District Test Coordinator
submits the form to the state within 2 days.
State-specific Requirements
for Archiving Security Forms
2.2
2.3
2.5
2.6
6.10
6.11
6.27
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5.10
5.14
5.15
5.16
6.19
Test materials are shipped to the district and then
distributed to schools. Each School Test Coordinator
must return test materials to the district. The District
Test Coordinator must contact UPS directly to schedule
“Return Service” pickup. Materials shall remain in a
secure district location until picked up.
6.7
6.8
6.15
School calls District Test Coordinator immediately
upon discovering missing, damaged, and/or
contaminated materials. The school submits Form to
Report Contaminated, Damaged, or Missing Materials
(Appendix E of the PARCC Test Coordinator Manual)
to District Test Coordinator. District Test Coordinator
contacts the Office of Student Assessment to report
the missing, damaged, and/or contaminated materials.
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6.4
If student misconduct requires dismissal from the
testing environment, collect and secure the student’s
test materials. The School Test Coordinator should
contact the District Test Coordinator who will then
contact the Office of Student Assessment to report the
situation.
State-specific Procedures
for Dismissing Students for
Misconduct
State-specific Shipping
Procedures for Paper-Based
Materials
State-specific Steps for
Missing, Damaged and/or
Contaminated Materials
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The signed security agreements (electronic or physical)
must be maintained by the school for three years or
longer per district policy or auditor requirements. A
copy (either paper or electronic) of each form must be
submitted to the District Test Coordinator. While not
required, individuals may also maintain a copy of these
forms for their records.
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Unique and Emergency
Accommodations
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5.3
7.0
State-specific Procedures
for Accessibility and
Accommodation
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State-specific Instructions for
Students AFTER a Student’s
Test Has Been Submitted and
After All Secure Materials
Have Been Collected
State Policy
Local decision (school or district) from options below.
• After student has checked his or her work, the
student must sit quietly until the session has
ended.
• After student has checked his or her work,
the student may sit quietly and use allowable
materials (refer to list below).
5.10
5.11
5.17
• Recreational books (subject matter of
recreational books must be unrelated to content
being assessed)
• Textbooks for subjects other than the one being
tested
• Pamphlets, magazines, or periodicals (subject
matter must be unrelated to content being
assessed)
3.6
3.7
5.11
State-specific Translation
Policy
7.1
Only English-language tests may be administered.
Student responses in any language other than English
will not be scored.
6.26
Post-Test Certification Form is available in Appendix
F of the Test Coordinator Manual. Please complete
this form and send to the Arkansas Office of Student
Assessment.
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Allowed ONLY AFTER a
Student’s Test Has Been
Submitted and After All
Secure Materials Have Been
Collected
State-specific Steps for
Submitting Post-Certification
Forms
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Colorado
Note: Please note that section and appendix references in the State Policy Addendum refer to sections/appendices in the
Test Coordinator Manual available at http://parcc.pearson.com.
CO
PARCC State Contact
For questions about PARCC and state policies, contact your state’s assessment office.
Telephone
Email
Fax
(303) 866-6849
Boyd_s@cde.state.co.us
(303) 866-6680
Issue
TCM Section
State Policy
Testing Windows
PBA: 3/9/15-4/3/15
EOY: 4/27/15-5/22/15
If your district was approved for an early testing
window, these dates may be slightly different.
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Important Dates
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for Completing Student
Registration Data Import
5.2
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Observation Visits
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5.1
6.1
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State-specific Qualifications
and Responsibilities for
School Test Coordinators, Test
Administrators and Proctors
State-specific Procedures for
Safety Threats and Severe
Weather
• School Test Coordinators do not need to be
certified education professionals. (STCs do need
to be district/school employees).
• Test Administrators must be education
professionals employed by the district/school.
• Substitutes may be TAs if they are certified
teachers and trained.
• Proctors do not need to be certified education
professionals.
• Proctors may administer accommodations,
provided they receive appropriate training prior
to administration.
4.2
The state will upload grades 3–11 ELA and 3–7 Math.
Districts will need to upload all math assignments for
8th graders and high school math.
Procedures are the same as for science and social
studies.
• CDE may conduct observation visits.
• DAC/or representative may conduct observation
visits.
• Principal may conduct observation visits.
• Parcc, Inc. and/or state sanctioned
representatives may conduct observation visits, if
state and DAC notified in advance.
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7.3
For request of all accommodations that create a
notation on the parent report, DAC must submit
Unique Accommodation form for approval by
December 15.
Unique accommodation documentation must be
submitted to CDE no later than December 15.
Emergency Accommodation Forms should be kept
at the school or district level for three years. If the
emergency accommodation requires the student to
change from online to paper administration mode,
then notify CDE. Administration mode cannot be
changed once testing has started.
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2.7
5.8
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Breach or Testing Irregularity
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Accommodations
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1.5
5.3
5.14
7.0
Supervised accesses to test materials in advance
of testing only for Translation and Human Reader
(oral presentation): Test Administrators may have
supervised access and will need to follow chain of
custody procedures to check materials out and in
each day. This time with the materials is to ensure
that the Test Administrator understands what can
be read to the student using the audio guidelines
found in the current PARCC Accessibility Features and
Accommodations Manual: http://www.parcconline.
org/parcc-accessibility-features-and-accommodationsmanual. Extended Time accommodations must be in a
separate location from regular administrations.
State law does not allow for the exemption of first year
ELs. State-specific Steps for
Submitting Security Forms
2.2
• School Test Coordinator calls LEA Test
Coordinator immediately upon discovering
testing irregularity/security breach.
• LEA Test Coordinator contacts the state
immediately upon receiving call.
• The School Test Coordinator submits Testing
Irregularity/Security Breach form, online within
two school days.
Contact DAC immediately with testing irregularities,
included misadministrations, security breaches, and
technology glitches that may require tests to be
invalidated. Individual security forms will be held at the school or
district for 3 years. The district will submit a Training
Verification form to CDE indicating all staff have been
trained.
Online submission of the following forms through
PearsonAccessnext:
Form for Reporting Security Breaches/Testing
Irregularities, Form for Reporting Missing/Damaged/
Contaminated Materials, and Post-Certification Form
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CO
State-specific Procedures
for Accessibility and
Accommodations
State Policy
TCM Section
State-specific Requirements
for Archiving Security Forms
State Policy
2.2
2.3
2.5
2.6
6.10
6.11
6.27
The signed agreements (electronic or physical) must
be maintained by the school or district for three years.
While not required, individuals may also maintain a
copy of this agreement for their records. The School
Test Coordinator creates a record including copies of
sign-in sheets, training dates, and make-up training
that indicates all staff involved in the testing have been
sufficiently trained and gives this to the LEA. The LEA
certifies to CDE that all staff have been trained.
5.10
6.4
Disruptive students should be removed from the
testing environment following your school policy.
Disciplinary action is the decision of the school/district.
Notify DAC (LEA Coordinator) to determine next steps. If the possibility of invalidation or misadministration
exists, contact Stephanie Boyd.
5.10
5.14
5.15
5.16
6.19
Test materials are shipped to the District (LEA) and
then distributed to schools.
Each School Test Coordinator must return test
materials to the district. Once the materials are
checked-in by the district, the DAC must contact
UPS directly to schedule “Return Service” pickup
(remember only ship one school in a box).
All paper-based test materials must be returned within
one week of the end of your school testing window.
State-specific Steps for
Missing, Damaged and/or
Contaminated Materials
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6.8
6.15
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State-specific Shipping
Procedures for Paper-Based
Materials
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for Dismissing Students for
Misconduct
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State-specific Instructions for
Students AFTER a Student’s
Test Has Been Submitted and
After All Secure Materials
Have Been Collected
State-specific Materials
Allowed ONLY AFTER a
Student’s Test Has Been
Submitted and After All
Secure Materials Have Been
Collected
72
School calls DAC immediately upon discovering
missing, damaged and/or contaminated materials.
For missing materials the DAC contacts the state.
The school submits Missing/Damaged/Contaminated
Materials form, available in Appendix E of the Test
Coordinator Manual, to LEA Test Coordinator.
After an investigation into the missing materials, the
LEA Test Coordinator contacts state and submits the
form online.
5.10
5.11
5.17
Local decision (school or district) from options below.
• After student has checked his or her work, the
student must sit quietly until the session has
ended.
• After student has checked his or her work,
the student may sit quietly and use allowable
materials (refer to list below).
• After student has finished, the student may leave
the testing room.
3.6
3.7
5.11
• Recreational books (subject matter of
recreational books must be unrelated to content
being assessed).
• Pamphlets, magazines, or periodicals (subject
matter must be unrelated to content being
assessed). Not allowed: Electronic devices,
including computer, nook, kindle, iPad, or phone.
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7.1
State-specific Steps for
Submitting Post-Certification
Forms
6.26
Within two weeks of completing each administration
(both PBA and EOY), the PARCC Post-Test Certification
form is submitted online.
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State-specific Translation
Policy
Onsite translator must be fluent in oral and written
English and translation language, and be proficient in
content area. Under the supervision of the STC or DAC, a translator
(for languages other than Spanish) may have access
to the test two days prior to testing, following the
above State-Specific Procedures for Accessibility and
Accommodation.
For questions about assessment in special
circumstances follow the directions in section 4 of the
CMAS Science and Social Studies Procedures Manual.
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Considerations
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District of Columbia
Note: Please note that section and appendix references in the State Policy Addendum refer to sections/appendices in the
Test Coordinator Manual available at http://parcc.pearson.com.
ATTENTION: All DC personnel involved in PARCC administration should refer to the OSSE website for important additional
policies and guidance for the administration of the PARCC and other Districtwide Assessments. Documents will be posted
here: http://osse.dc.gov/service/districtwide-assessments-sy-2014-15-policy-handbook-and-guidelines.
Telephone
Email
Fax
202-535-2651
osse.assessment@dc.gov
202-727-2019
Issue
TCM Section
State Policy
N
DC
PARCC State Contact
For questions about PARCC and state policies, contact your state’s assessment office.
Testing Windows
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5.1
6.1
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and Responsibilities for
School Test Coordinators, Test
Administrators and Proctors
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• All authorized personnel involved in PARCC are
subject to all requirements, duties and sanctions
in the DC Testing Integrity Act and associated
regulations.
• Local education agency (LEA) Test Coordinators
are responsible for the duties of the Test Integrity
Coordinator as per the Testing Integrity Act. They
must complete test integrity training developed
by OSSE and sign the OSSE Testing Integrity and
Security Agreement.
• School Test Coordinators are responsible for the
duties of the Test Monitors as per the Testing
Integrity Act. They must complete test integrity
training developed by OSSE and sign the OSSE
Testing Integrity and Security Agreement.
• Test Administrators must be professional
employees of District of Columbia Public Schools
or a DC public charter school, and must not have
been sanctioned for test integrity violations in
the previous year.
• Proctors do not need to be school personnel, but
all proctors must be trained in test administration
procedures by authorized LEA personnel, adhere
to the Testing Integrity Act requirements for
authorized personnel and work under the
direction of a Test Administrator.
• Proctors may administer accommodations, if
they receive training prior to administration and
are under the supervision of a Test Administrator.
State-specific Requirements
for Completing Student
Registration Data Import
74
5.2
The Office of the State Superintendent of Education
(OSSE) will upload the initial Student Registration
Import. LEAs are responsible for the accuracy of the
student registration data and will have opportunities
to edit and verify registrations. There may also be
requests for pre-registration data collection on coursebased testing.
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Students with a documented and valid medical
emergency will receive a medical exemption.
State-specific Requirements
for Make-Up Testing
Schools may schedule make-up tests for different
grade levels/subject areas at the same time and in the
same room. In this case, special attention must be paid
to variations in unit testing times and administration
scripts.
1.5
State-specific Procedures
for Accessibility and
Accommodation
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7.0
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Unique and Emergency
Accommodations
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Further guidance and resources on Accessibility
and Accommodations in DC is available at http://osse.
dc.gov/service/testing-accommodations.
State-specific Requirements
for Reporting a Security
Breach or Testing Irregularity
2.2
2.7
5.8
Requests for nonstandard accommodations must be
considered and approved by OSSE prior to use on
statewide assessments. Standard accommodations
should be considered prior to requesting a
nonstandard accommodation.
Nonstandard accommodations requests must:
• Be individualized for each student.
• Be based on a student need as documented
on the student’s current IEP or 504 Plan as
an accommodation for both instruction and
assessment, and the plan must not expire prior
to the assessment window.
• Be submitted annually.
• Be signed by the LEA Test Integrity Coordinator
and LEA Special Education Director.
• Be received by OSSE no later than February 13,
2015.
Any person who witnesses a test security breach or
believes one has occurred must report the incident
immediately. Reports may be made directly to the
School Test Coordinator, LEA Test Coordinator, or OSSE.
Reports may be made anonymously by calling 202741-5991 or via email to osse.assessments@dc.gov.
LEA Test Coordinators should immediately report any
breach of security, loss of materials, failure to account
for materials, or any other deviation from the test
security plan to OSSE immediately, and should submit
a written report of a breach or irregularity within 24
hours.
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DC
State-specific Policies for
Observation Visits
• Observers from the school, LEA, sector
representatives or OSSE may conduct visits.
• Observation visits without prior notice from OSSE
to monitor compliance with the Test Integrity Act
and Testing Security Guidelines may include the
following processes: adherence to LEA test plans,
test administration, test environment, handling
and distribution of test materials before, during
and after testing, collection of scorable test
materials, and test materials packaging and
shipment.
• Parcc Inc. staff may conduct informational
observation visits; this must be arranged through
OSSE and the LEA prior to observation.
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State-specific Steps for
Submitting Security Forms
State Policy
ATTENTION: All authorized personnel must complete
Testing Integrity And Security Agreements provided
by OSSE, NOT PARCC security agreements. Individuals
fulfilling the roles of Test Monitors and Test Integrity
Coordinators must complete within 10 days and submit
to OSSE within 15 days Testing Integrity Affidavits, NOT
PARCC post-test certification forms.
Security breach and testing irregularity forms, and
missing/damaged materials forms may be submitted
directly to OSSE via email.
A copy (electronic or physical) of all Testing Integrity
And Security Agreements must be submitted to
the LEA Test Coordinator and made available to
OSSE or OSSE’s designee upon request. LEAs must
submit signed Test Integrity Affidavits to OSSE within
15 days after testing, as per the Testing Integrity
Act. Individuals may also maintain a copy of these
documents for their records.
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for Archiving Security Forms
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2.2
2.3
2.5
2.6
6.10
6.11
6.27
It is required for the purposes of any future monitoring
or investigation that LEAs maintain (in electronic or
physical form) the following documents:
• All test irregularity and security breach reports
and any investigation documentation,
• LEA Test Security Plans,
• Signed Test Integrity and Security Agreements,
• Signed Test Integrity Affidavits, and
• Test Materials Chain of Custody documentation
It is highly recommended that the above materials be
maintained for a period of four years following a test
administration, along with any other documentation
related to Test Integrity, including:
• LEA Action Plans and Corrective Action Plans,
• Inventory, shipping and receiving documents,
and
• Verification letters
5.10
6.4
State-specific Requirements
for Maintaining Test Materials
3.1
5.14
All secure test materials should be handled according
to the DC Testing Integrity Act. This includes individual
sign in and out of all secure test materials using chain
of custody forms.
State-specific Shipping
Procedures for Paper-Based
Materials
5.10
5.14
5.15
5.16
6.19
Test materials are shipped directly to the School Test
Coordinator. The School Test Coordinator must contact
the vendor-designated shipper directly to schedule
“Return Service” pickup.
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State-specific Procedures
for Dismissing Students for
Misconduct
If a student is disruptive during testing, School Test
Coordinators may relocate the student to complete the
test in a location where they will not disturb others,
if such a location is immediately available and meets
all other testing environment requirements. Any
instances of moving students during testing due to
student disruption should be documented as a testing
irregularity, and particular attention should be paid to
testing time.
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State-specific Steps for
Missing, Damaged and/or
Contaminated Materials
6.7
6.8
6.15
DC Schools should follow procedures in the PARCC
manuals and any LEA procedures where applicable
to collect missing, damaged and/or contaminated
materials, while following all secure materials
procedures in the DC Testing Integrity Act.
5.10
5.11
5.17
If students complete and submit their tests before unit
testing time is complete, schools or LEAs may choose
from options below:
• After student has checked and submitted his or
her work, the Test Administrator dismisses the
student, and/or
• After student has checked and submitted his or
her work, the student may sit quietly and use
allowable materials below
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3.7
5.11
Test materials must be collected by Test Administrator
prior to student having the above materials. Any
paper used after testing should be collected by the
Test Administrator before students leave the testing
environment.
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Considerations
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Allowed ONLY AFTER a
Student’s Test Has Been
Submitted and After All
Secure Materials Have Been
Collected
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No materials in the testing environment before or after
testing should compromise test validity and integrity.
Recommended allowable materials include:
• Recreational books (subject matter of
recreational books to be unrelated to content
being assessed).
• Pens or colored pencils and blank paper.
LEA and School Test Coordinators should refer to the
DC Testing Integrity Act for required test security
procedures, as well as directions on OSSE forms.
All DC personnel involved in PARCC administration
should refer to the OSSE website for important
additional policies and guidance for the administration
of the PARCC and other Districtwide Assessments.
Documents will be posted here: http://osse.dc.gov/
service/districtwide-assessments-sy-2014-15-policyhandbook-and-guidelines. Additional requirements
include, but are not limited to:
• Maintain and submit an LEA Test Security Plan
to OSSE no later than 90 calendar days before
the first day of testing. File with OSSE within 15
calendar days after the conclusion of each test
administration signed Test Integrity Affidavits
from all LEA and school test coordinators.
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DC
State-specific Instructions for
Students AFTER a Student’s
Test Has Been Submitted and
After All Secure Materials
Have Been Collected
State Policy
Illinois
Note: Please note that section and appendix references in the State Policy Addendum refer to sections/appendices in the
Test Coordinator Manual available at http://parcc.pearson.com.
PARCC State Contact
For questions about PARCC and state policies, contact your state’s assessment office.
Telephone
Email
Fax
866-317-6034
parcc@isbe.net
217-782-6097
Issue
TCM Section
State Policy
District/School Start Date on or before Sept. 1 –
PBA: March 9, 2015 to April 3, 2015
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District/School Start Date on or before Sept. 1 –
EOY: April 27, 2015 to May 22, 2015
Testing Windows
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District/School Start Date after Sept. 1 –
PBA: March 16, 2015 to April 10, 2015
Important Dates
District/School Start Date after Sept. 1 –
EOY: May 4, 2015 to May 29, 2015
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PBA: April 13, 2015 – May 1, 2015
EOY: May 4, 2015 – May 22, 2015
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Note: Paper/Pencil administration should occur during
the first two weeks of each designated testing window.
State-specific Qualifications
and Responsibilities for
School Test Coordinators, Test
Administrators and Proctors
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1.4
5.1
6.1
In general, individuals holding an active Professional
Educator License or an Educator License with
stipulations endorsed as a provisional educator
may administer PARCC. Below are three specific
circumstances that deviate slightly from the general
rule. For a detailed explanation of school staff who
may administer the PARCC assessments, please refer to
the document posted at the ISBE Web site.
1. Paraprofessionals who hold an Educator License
with Stipulations endorsed as a Paraprofessional
Educator who are under the constant-line-ofsight supervision of a licensed educator may
administer PARCC. A licensed educator hired as a
paraprofessional also has to be under constant-lineof-sight supervision.
2. Substitute teachers who hold a Substitute Teaching
License hired by the district to substitute teach in
place of a teacher may administer PARCC.
3. Parents are not allowed to be present in the
classroom with their children during testing. There
are two exceptions to this rule:
a. The parent’s presence is required as part of
the student’s IEP or Section 504 Plan.
b. The parent is employed by the district and his
or her duties require him or her to be present
in the child’s classroom.
4. Technology staff (without an Educator License)
may not serve as Test Administrators in charge
of administering PARCC test sessions. However,
they may serve as Proctors who assist the Test
Administrators.
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State-specific Requirements
for Completing Student
Registration Data Import
State Policy
The Illinois State Board of Education will prepare and
upload the Student Registration File on behalf of
schools and districts. Districts must enroll students in
SIS and include course assignment information.
5.2
Unique Accommodations: District staff should
complete the form in Appendix F in the PARCC
Accessibility Features and Accommodations Manual.
Send the form to the state following the required
timeline.
State-specific Steps for
Unique and Emergency
Accommodations
Please send the completed form to: Illinois State
Board of Education, Student Assessment Division,
Unique Accommodations Request, 100 N. First Street,
Springfield, IL 62777, or fax to: 217-782-6097.
7.3
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5.10
6.4
ED
State-specific Procedures
for Dismissing Students for
Misconduct
If your school district experiences a testing irregularity
or security breach, please contact the Student
Assessment Division (1-866-317-6034) at the Illinois
State Board of Education.
2.2
2.7
5.8
IV
State-specific Requirements
for Reporting a Security
Breach or Testing Irregularity
SI
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IL
Emergency Accommodations: District staff should
complete the form in Appendix G in the PARCC
Accessibility Features and Accommodations Manual.
Retain the form in the student’s file.
State-specific Requirements
for Maintaining Test Materials
State-specific Shipping
Procedures for Paper-Based
Materials
3.1
5.14
5.10
5.14
5.15
5.16
6.19
Test administrators, School Test Coordinators, and
school administrators may use their discretion when
removing students from a test section for behavior
that is disruptive to the testing environment for other
students.
The District Test Coordinator should be contacted and
in conjunction with the school staff and decide how
to proceed with testing. The student may be given a
chance to complete the unfinished testing time, or it
may be decided to end testing for that student.
Under no circumstances can a Test Administrator make
a unilateral decision to invalidate a test.
The District Test Coordinator has the authority to
determine day of testing administrative protocols.
Secure materials may be unpacked one calendar
week prior to testing. It is the responsibility of the
district to maintain any secure materials in a secured
environment throughout the testing window.
Test materials are shipped to the LEA and then
distributed to schools (except Chicago Public Schools).
Each School Test Coordinator must return test
materials to the LEA. The LEA Test Coordinator must
contact UPS directly to schedule “Return Service”
pickup. For Chicago Public Schools, test materials are
shipped directly to the School Test Coordinator. The
School Test Coordinator must contact UPS directly to
schedule “Return Service” pickup.
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TCM Section
State-specific Materials
Allowed ONLY AFTER a
Student’s Test Has Been
Submitted and After All
Secure Materials Have Been
Collected
Local decision (school or district) from options below.
• After student has checked his or her work, the
student must sit quietly until the session has
ended.
• After student has checked his or her work, the
Test Administrator dismisses the student.
• After student has checked his or her work,
the student may sit quietly and use allowable
materials (refer to list below)
5.10
5.11
5.17
• Recreational books (subject matter of
recreational books must be unrelated to content
being assessed).
• Textbooks for subjects other than the one being
tested.
• Pamphlets, magazines, or periodicals (subject
matter must be unrelated content being
assessed).
• Notebooks or papers of any kind (subject matter
must be unrelated to content being assessed).
• Pens or colored pencils.
SI
O
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3.6
3.7
5.11
6.26
VE
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State-specific Steps for
Submitting Post-Certification
forms
Directions and reporting shells will be available in
10 languages.
ED
7.1
Spanish translations are available for the Mathematics
assessments.
Please complete the Post-Test Certification Form and
retain this form with the signed PARCC Assessment
Security Agreements.
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State-specific Translation
Policy
AR
IL
State-specific Instructions for
Students AFTER a Student’s
Test Has Been Submitted and
After All Secure Materials
Have Been Collected
State Policy
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State Policy
Fifteen-year-old grade 8 students with disabilities
(with IEP) – The following policy for testing pertains to
105 ILCS 5/14-6.01 of the school code. Fifteen-yearold grade 8 students with disabilities by law become
accountable to the high schools. High schools are
financially responsible for the student as well as for the
educational program of the student.
The law only pertains to elementary districts that feed
into separate high school districts. It does not pertain
to unit districts.
SI
O
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Additional State
Considerations
Home-Schooled Students and Private/Parochial
School Students – Students who are full-time homeschooled or full-time at a private school are not eligible
to take any state tests. Some students may be partially
home-schooled or attend some courses at a private
school. In these cases, the students take the state
assessment only for the subject(s) for which they are
receiving instruction in the public school (reading and
mathematics).
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Chicago District 299 Schools – Test materials will be
packaged by school and sent directly to the Chicago
School Test Coordinator
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IL
In response to questions from school districts
regarding testing accountability, the following should
occur for those students, who are 15 years old, in
grade 8, attend an elementary district, and have an IEP:
• The student should be enrolled in grade 9 in the
high school district with the serving school as the
grade 8 placement.
• It is very likely the student would not meet
the course requirements for high school
assessments.
• It is recommended that an IEP meeting be called
to make these changes.
Maryland
Note: Please note that section and appendix references in the State Policy Addendum refer to sections/appendices in the
Test Coordinator Manual available at http://parcc.pearson.com.
PARCC State Contact
For questions about PARCC and state policies, contact your state’s assessment office.
Telephone
Email
Fax
410-767-0083
parcc.msde@maryland.gov
410-333-0052
Issue
TCM Section
State Policy
SI
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Each LEA will designate a 20 consecutive school day
testing window that will apply to all of the schools in
that district. Schools can use all 20 days to administer
online tests. LEAs will also designate 10 consecutive
days, within the 20 consecutive days selected, as the
paper testing window that will apply to all schools in
that district. Schools can use all 10 of those days to
administer paper tests
Testing Windows
It is the intent that all primary and make-up testing
occur within the 10/20 day windows. With that said,
only in exceptional situations may a local consider
testing outside the 10/20 day window AND only if the
testing occurs within the PARCC/vendor approved
testing window.
PBA (Paper) – Mar. 2 – Apr. 24
PBA (Online) – Mar. 2 – May 8
EOY (Paper) – Apr. 20 – May 15
EOY (Online) – Apr. 20 – June 5
LEA 24 schools will adhere to the Testing Windows on
the Special Placement Calendar.
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Important Dates
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MD
School system breaks, holidays, or inclement weather
during the window will not impact the consecutive
20/10 day window
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School Test Coordinators must be certified education
professionals including:
• State-certified academic classroom teachers
• Other state-certified teachers who teach in
Special Education, Gifted and Talented, and EL
programs
• State-certified teachers in physical education,
health, dance, art, family and consumer sciences,
industrial arts, and technology education
• State-certified guidance counselors, library media
specialists, school psychologists, pupil personnel
workers, and school administrators (other than
the Principal)
1.4
5.1
6.1
Principals cannot serve as School Test Coordinators
unless a “Request for a Waiver to the Eligibility
Requirements for School Test Coordinator” has been
submitted to and approved by MSDE.
N
State-specific Qualifications
and Responsibilities for
School Test Coordinators, Test
Administrators and Proctors
State Policy
SI
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State-specific Requirements
for Completing Student
Registration Data Import
District/LEA will compile and submit, except for LEA 24
schools, who will submit at the school level.
State-specific Requirements
for Make-Up Testing
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5.2
State-specific Procedures for
Safety Threats and Severe
Weather
2.9
Make-up units (BOTH PAPER AND ONLINE) can be
administered out-of-order (i.e., If students are absent
for a unit, they can join their original testing group for
the next unit and do the make – up on a subsequent
date.)
Different grade level or course make-up tests for a
specific content can be administered at the same
time in the same room. Special attention must be paid
to unit testing time and teacher direction variations
between grade levels.
MSDE must be contacted immediately if a testing
disruption occurs that may require a modification of
the testing window or threatens a school’s ability to
complete testing for any students.
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MD
Proctors do not need to be certified education
professionals. Proctors may administer
accommodations, provided they receive training prior
to administration and are under the supervision of the
Test Administrator.
Issue
TCM Section
State-specific Policies for
Observation Visits
State Policy
MSDE will send representatives to schools throughout
the state to monitor and observe testing to ensure
that standardized testing procedures are being
followed. Schools will not be notified in advance
of a monitor’s visit. All monitors will follow local
procedures for reporting to the school’s main office
and signing the school’s visitor log. Monitors will also
sign Security Agreement form as requested by the
school and provide a copy of a memorandum from the
Assistant Superintendent for Curriculum, Assessment,
and Accountability giving authorization to monitor
testing. LEAs that permit central office personnel to
make observations during PARCC testing must train
personnel involved on proper test security procedures
and have all personnel sign a Security Agreement.
4.2
SI
O
The maximum administration size for test groups
receiving the human reader accommodation for
English Language Arts/Literacy or accessibility feature
for mathematics must not exceed five students.
Students must receive a human reader in the same
manner during instruction in order to be tested with a
read aloud during assessment.
VE
R
State-specific Procedures
for Accessibility and
Accommodation
H
7.3
C
State-specific Steps for
Unique and Emergency
Accommodations
IV
ED
5.3
7.0
AR
MD
N
Parcc Inc. may conduct observation visits. If a Parcc
Inc. representative is coming to Maryland to observe,
the representative must contact MSDE in order to
obtain a letter of introduction from the Maryland State
Superintendent of Schools.
State-specific Requirements
for Reporting a Security
Breach or Testing Irregularity
84
2.2
2.7
5.8
Unique Accommodations Forms must be submitted
to Trinell Bowman six weeks before the PARCC
assessment begins. Please check the state testing
calendar for due dates. (For LEA 24 schools, the form
is completed and forwarded to the student’s home
LEA at least 3 weeks prior to the MSDE due date for
submission.)
Emergency Accommodations are approved by the LAC
at the district level based upon the examples included
in the form. All other emergency accommodations that
not reflected in the PARCC emergency accommodation
form will require state approval.
The School Test Coordinator must call the LAC
immediately upon discovering a testing irregularity/
security breach. The LAC determines whether the
incident must be reported to MSDE immediately by
contacting the State Test Security Officer or whether
the incident can be reported using the Form to Report
a Testing Irregularity or Security Breach, available
in Appendix D of the Test Coordinator Manual. The
School Test Coordinator submits all Forms to Report a
Testing Irregularity or Security Breach to the LAC within
two school days. The LAC submits the forms to the
state along with the Testing Incident Report Form.
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State Policy
The signed security forms (electronic or paper) must
be maintained by the district and/or the school for six
years. The LAC may require a copy (either paper or
electronic) of each form be submitted to the District
office. Individuals may also maintain a copy of these
forms for their records.
2.2
2.3
2.5
2.6
6.10
6.11
6.27 State-specific Requirements
for Archiving Security
Agreements
The School Test Coordinator completes forms including
copies of sign-in sheets, training dates, and make-up
training that indicate all staff involved in the testing
have been trained.
Test administrators, School Test Coordinators and
school administrators may use their discretion when
removing students from testing for behavior that
is disruptive to the testing environment for other
students.
State-specific Procedures
for Dismissing Students for
Misconduct
5.10
6.4
Schools may open test materials, including shrinkwrapping, starting the day the materials arrive in
schools.
ED
3.1
5.14
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State-specific Requirements
for Maintaining Test Materials
VE
R
Under no circumstances can a Test Administrator make
a unilateral decision to invalidate a test.
5.10
5.14
5.15
5.16
6.19
AR
State-specific Shipping
Procedures for Paper-Based
Materials
State-specific Steps for
Missing, Damaged and/or
Contaminated Materials
6.7
6.8
6.15
Schools may apply student Pre-ID labels either before
or after testing.
The LAC may require additional procedures for
maintaining and processing testing materials.
Test materials are shipped directly to the School
Test Coordinator. The School Test Coordinator must
contact K2 Logistics directly to schedule “Return
Service” pickup by the designated date unless directed
otherwise by the LAC.
Maryland Pickup Instructions should include:
• The School Test Coordinator must contact
K2 Logistics at 888-886-0780 before 4:00 PM EST
48 hours in advance of requested pickup day.
• Provide LEA & School #
• Provide box count for Scorable & Nonscorable
• Provide pickup hours
Schools call the LAC immediately upon discovering
missing, damaged and/or contaminated materials. The
LAC contacts the state. The school submits the Form to Report Contaminated,
Damaged, or Missing Materials, available in Appendix
E of the Test Coordinator Manual, to the LAC.
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MD
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The LAC should be contacted and in conjunction with
the school, decide how to proceed with testing for
those students. The students may be given a chance
to complete the unfinished testing time or it may be
decided to end testing for those students.
TCM Section
5.10
5.11
5.17
State-specific Materials
Allowed ONLY AFTER a
Student’s Test Has Been
Submitted and After All
Secure Materials Have Been
Collected
3.6
3.7
5.11
State Policy
LACs can set the policy for all schools in their districts
or leave the decision to individual schools.
The options are listed below.
• After student has checked his or her work, the
student must sit quietly until the session has
ended.
• After student has checked his or her work, the
Test Administrator dismisses the student.
• After student has checked his or her work,
the student may sit quietly and use allowable
materials
• Recreational books
• Pamphlets, magazines, or periodicals
State-specific Translation
Policy
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State-specific Instructions for
Students AFTER a Student’s
Test Has Been Submitted and
After All Secure Materials
Have Been Collected
Because the use of the Spanish mathematics test form
is new for the state of Maryland, MSDE has elected
NOT to use the Spanish translation forms for the spring
2015 administration. The forms will be introduced
when the policy and procedures around the best usage
of this new accommodation have been implemented.
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7.1
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Home Schooled and Home
and Hospital Testing
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MD
Issue
Scorable/Non-Scorable Paper
Test Booklets and Online Test
Submissions
Maryland Schools will follow the same procedures
testing Home Schooled and Home and Hospital
students for PARCC as they do for the other Maryland
state testing programs.
Regarding Home Schooled Testers - Refer to Section 1,
Page 15 in the HSA TACM or to Section 1, pages 19-20
in the MSA Science TACM
Regarding Home and Hospital Testers - Refer to
Section 1, Page 16 in the HSA TACM or to Section 1,
page 20 in the MSA Science TACM
PAPER
SCORABLE - If a student sits for any part of any unit in
a test administration (PBA or EOY), that student’s Test
Booklet must be submitted as scorable.
NON-SCORABLE – All Test Booklets that have not been
used for testing or have been transcribed (i.e., Large
Print) onto other Test Booklets, must be submitted as
non-scorable.
ONLINE
MARKED COMPLETE - If a student sits for any part of
any unit in a test administration (PBA or EOY), that
student’s online test must be marked complete.
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State Policy
STCs must record the names (and Test Booklet secure
barcodes for paper tests) of all students who sit
for less than the entire testing time of any unit in a
test administration and whose paper test materials
are submitted as scorable or online test is marked
complete.
The reasons the students sat for less than the
entire testing time must also be documented. This
information must be made available to the LAC.
REASON(S) STUDENT(S) SAT FOR LESS THAN THE
ENTIRE TESTING TIME FOR EITHER THE PBA OR EOY
• Absent
• EL Testing Time Exception
• School oversight or misadministration
• Sickness during testing
• Disruptive behavior during testing
• Caught cheating or using unauthorized
electronics during testing
• Medical waiver
• Refusal
• Other
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Less Than Complete Paper and
Online Test Administrations
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Massachusetts
Note: Please note that section and appendix references in the State Policy Addendum refer to sections/appendices in the
Test Coordinator Manual available at http://parcc.pearson.com.
PARCC State Contact
For questions about PARCC and state policies, contact your state’s assessment office.
Telephone
Email
Fax
781-338-3625
parcc@doe.mass.edu
781-338-3630
Issue
TCM Section
State Policy
Testing Windows
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PARCC PBA
• Test sessions for schools doing CBT: March 16–
April 10
• Test sessions for schools doing PBT: March 23–
April 3
• (Schools closed in observance of Good Friday
that are doing paper-based testing may
administer PARCC PBA test sessions through
Monday, April 6. Schools closed in observance
of Good Friday that are doing computer-based
testing may administer PARCC PBA test sessions
through Monday, April 13.)
PARCC EOY
• Test sessions for schools doing CBT: May 4–29
• Test sessions for schools doing PBT: May 11–22
1.4
5.1
6.1
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State-specific Qualifications
and Responsibilities for
School Test Coordinators, Test
Administrators, and Proctors
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Important Dates
• School Test Coordinators, Test Administrators,
and Proctors must be employed by the school or
district.
• School Test Coordinators are not required to be
certified education professionals.
• Test Administrators must be education
professionals.
• Proctors are not required to be certified
education professionals.
• Proctors may administer accommodations,
provided they receive training prior to
administration and are under the direct
supervision of the Test Administrator.
State-specific Requirements
for Completing Student
Registration Data Import
5.2
The Department of Elementary and Secondary
Education is assisting schools and districts by
completing part of the Student Registration Data
Import. Refer to the Department’s website at
http://www.doe.mass.edu/parcc for the steps that
schools and districts must complete.
State-specific Shipping
Procedures for Paper-Based
Materials
5.10
5.14
5.15
5.16
6.19
Test materials are shipped directly to the School Test
Coordinator. The School Test Coordinator must contact
UPS directly to schedule “Return Service” pickup.
Applying Student ID Labels
for Paper-based Testing
6.17
The Department recommends that schools apply labels
to booklets before testing.
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State-specific Policies for
Observation Visits
State Policy
• The Department may conduct observation visits.
• LEA may conduct observation visits.
• Principal or School Test Coordinator may conduct
observation visits.
• School Technology Coordinator may conduct
observation visits.
• Parcc, Inc. may conduct observation visits.
4.2
5.3
7.0
7.3
If a student with a disability or an English learner
requires an accommodation (i.e., a “unique
accommodation”) that is not listed in the PARCC
Accessibility Features and Accommodations Manual, or
that is required due to a recently occurring disability or
illness, the school may request approval for use of the
accommodation using the appropriate request form
found in Appendix G of the Test Coordinator Manual.
To request approval of a unique or emergency
accommodation, the appropriate completed form
must be submitted to the Department at parcc@doe.
mass.edu or by fax at 781-338-3630 at least two weeks
prior to testing. If approved by the Department, the
accommodation must be listed in the IEP or 504 Plan
of a student with a disability.
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State-specific Steps for
Unique and Emergency
Accommodations
2.2
All security forms (Security Agreement, Form for
Reporting Security Breaches/Testing Irregularities,
Form for Reporting Missing/Damaged/Contaminated
Materials, and Post-Certification Form) must be
submitted online through PearsonAccessnext (located on
the Support page).
AR
2.2
2.7
5.8
The School Test Coordinator must call the PARCC
state contact immediately after discovering a security
breach or testing irregularity, including instances of
a contaminated test booklet or torn or damaged test
booklets for paper-based testing. The School Test
Coordinator must then follow instructions from the
PARCC state contact, which may include submitting
the Testing Irregularity/Security Breach form, available
in Appendix D, to the PARCC state contact within two
school days. The School Test Coordinator must also
keep the LEA informed.
State-specific Requirements
for Reporting a Security
Breach or Testing Irregularity
State-specific Steps for
Submitting Security Forms
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MA
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State-specific Procedures
for Accessibility and
Accommodation
Refer to the Department’s website at www.doe.mass.
edu/parcc for the document, “Overview of PARCC
Accommodations and Accessibility for Students with
Disabilities and English Language Learners (ELLs).” In
particular, take note of the accommodations that are
not available on PARCC that had been available on
MCAS.
Note that Massachusetts does not require EL plans
for students who are English language learners.
Nevertheless, English learners remain eligible for all
EL accommodations listed in the PARCC Accessibility
Features and Accommodations Manual.
TCM Section
State Policy
The signed security forms (electronic or physical),
including the security agreements, must be maintained
by the school for three years. While not required,
individuals may also maintain a copy for their records.
The school must also keep on file documents showing
that all staff involved in the testing have been
sufficiently trained, including copies of sign-in sheets,
training dates, and any make-up training.
State-specific Procedures
for Dismissing Students for
Misconduct
5.10
6.4
Contact the Department if there is a question about
whether to dismiss a student.
State-specific Requirements
for Maintaining Test Materials
3.1
5.14
No Massachusetts-specific language
State-specific Shipping
Procedures for Paper-Based
Materials
5.10
5.14
5.15
5.16
6.19
Test materials are shipped directly to the School Test
Coordinator. The School Test Coordinator must contact
UPS directly to schedule “Return Service” pickup.
SI
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ED
5.10
5.11
5.17
IV
State-specific Instructions for
Students AFTER a Student’s
Test Has Been Submitted and
After All Secure Materials
Have Been Collected
N
State-specific Requirements
for Archiving Security Forms
2.2
2.3
2.5
2.6
6.10
6.11
6.27
Local decision (school or district) from options below.
• After student has checked his or her work, the
Test Administrator dismisses the student.
• After student has checked his or her work,
the student may sit quietly and use allowable
materials.
• After student has checked his or her work, the
student must sit quietly until the session has
ended.
State-specific Translation
Policy
7.1
In spring 2015, Spanish-speaking ELL students in grades
9 and 11 who have been enrolled in U.S. schools for
fewer than three years may choose to take the Spanish
edition of the Mathematics test scheduled for their
class if they can read and write in Spanish at or near
grade level.
State-specific Steps for
Submitting Post-Certification
Forms
6.26
The Post-Test Certification form should be submitted
online after testing.
C
State-specific Materials
Allowed ONLY AFTER a
Student’s Test Has Been
Submitted and After All
Secure Materials Have Been
Collected
H
3.6
3.7
5.11
• Recreational books (subject matter of
recreational books must be unrelated to content
being assessed)
• Textbooks for subjects other than the one being
tested
• Pamphlets, magazines, or periodicals (subject
matter must be unrelated to content being
assessed)
• Notebooks or papers of any kind (subject matter
must be unrelated to content being assessed)
• Pens or colored pencils
AR
MA
Issue
Additional State
Considerations
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No Massachusetts-specific language
SPRING 2015 HIGH SCHOOL ELA – TEST ADMINISTRATOR MANUAL FOR COMPUTER-BASED TESTING
Mississippi
Note: Please note that section and appendix references in the State Policy Addendum refer to sections/appendices in the
Test Coordinator Manual available at http://parcc.pearson.com.
PARCC State Contact
For questions about PARCC and state policies, contact your state’s assessment office.
Telephone
Email
Fax
601-359-3052
osa@mde.k12.ms.us
601-359-2471
Issue
TCM Section
State Policy
Performance-based Assessment (PBA) Computer-based
Test (CBT) March 2 – April 3, 2015/March 30 – May 8,
2015 (4x4 districts only)
PBA Paper-based Test (PBT) March 23 – April 3, 2015/
April 20 – May 1, 2015 (4x4 districts only)
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Testing Windows
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Important Dates
End-of-Year (EOY) CBT April 27 – May 22, 2015/
April 27 – June 5, 2015 (4x4 districts only)
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5.2
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State-specific Requirements
for Completing Student
Registration Data Import
4.2
AR
State-specific Policies for
Observation Visits
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1.4
5.1
6.1
• School Test Coordinators must be certified
education professionals.
• Test Administrators must be certified education
professionals.
• Proctors do not need to be certified education
professionals.
MDE OTSS will upload registration files on behalf of
districts.
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State-specific Qualifications
and Responsibilities for
School Test Coordinators,
Test Administrators, and
Proctors
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EOY PBT May 11–22, 2015 (Traditional and
4x4 districts)
• State Assessment Office may conduct
observation visits.
• LEA Central Office Staff (i.e., District Test
Coordinator) may conduct observation visits.
• Parcc Inc. may conduct observation visits.
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TCM Section
State-specific Procedures
for Accessibility and
Accommodation
• All testing accommodations must be listed on
the specific page or in the specific section of the
student’s IEP/Section 504 Plan/Language Service
Plan and specified for the applicable subject
areas. (Likewise, all classroom accommodations
must be listed on the specific page or in the
specific section of the IEP/Section 504 Plan/
Language Service Plan and specified for the
applicable subject areas.)
• If a student refuses the use of a testing
accommodation, the School Test Coordinator
must document this refusal in writing and
contact the parent. The parent contact must also
be documented in writing.
• Students can receive a read-aloud
accommodation if the accommodation is listed
on the testing accommodations page of the IEP/
Section 504 Plan/Language Service Plan and
specified for the applicable subject areas. The
use of this accommodation does not require
prior state approval.
• Students can receive additional time on
timed assessments if the additional time
accommodation is listed on the testing
Accommodations page of the IEP/Section 504
Plan/Language Service Plan and specified for
the applicable subject areas. The use of this
accommodation does not require prior state
approval.
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State-specific Steps for
Unique and Emergency
Accommodations
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7.0
State Policy
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State-specific Steps for
Submitting Security Forms
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2.2
The Office of Student Assessment (OSA) must approve
the specific accommodation(s) request for a student
and recommends that the district use the OSA
approval for official documentation.
Students with a Temporary Physical Disability Resulting
from an Illness or Injury
• Districts must use the Accommodation Request
Form and attach substantiating documentation
signed by a licensed medical doctor.
• This information must also be documented on
the student’s test answer booklet or online test.
• Because the Office of Student Assessment (OSA)
must approve the specific accommodation(s) for
a student, it is recommended that the district use
the OSA approval for official documentation.
All security forms (Security Agreement, Form for
Reporting Security Breaches/Testing Irregularities,
Form for Reporting Missing/Damaged/Contaminated
Materials, and Post-Certification Form) must be
submitted online through PearsonAccessnext under the
Support page. Templates of the security forms are
available on PearsonAccessnext.
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State Policy
2.2
2.7
5.8
State-specific Requirements
for Archiving Security Forms
2.2
2.3
2.5
2.6
6.10
6.11
6.27
The signed security forms (electronic or physical) must
be maintained by the school for three years. While not
required, individuals may also maintain a copy of these
forms for their records. The School Test Coordinator
creates a record including copies of sign-in sheets,
training dates, and make-up training that indicates
all staff involved in the testing have been sufficiently
trained and gives this documentation to the LEA.
State-specific Procedures
for Dismissing Students for
Misconduct
5.10
6.4
Test Administrators, School Test Coordinators, and
School Administrators should use their discretion
in removing students from testing for behavior that
is disruptive to the testing environment for other
students. A Testing Irregularity Report should be
submitted. The dismissed student may complete the
unit on the scheduled make-up day.
State-specific Shipping
Procedures for Paper-based
Materials
5.10
5.14
5.15
5.16
6.19
H
Test materials are shipped to the LEA and then
distributed to schools. Each School Test Coordinator
must return test materials to the LEA. The LEA Test
Coordinator must contact UPS directly to schedule
“Return Service” pickup.
State-specific Instructions for
Students AFTER a Student’s
Test Has Been Submitted and
After All Secure Materials
Have Been Collected
5.10
5.11
5.17
Local decision (school or district) from options below:
• After student has checked his or her work, the
student must sit quietly until the session has
ended.
• After student has checked his or her work, the
student may sit quietly and read a recreational
book.
State-specific Materials
Allowed ONLY AFTER a
Student’s Test Has Been
Submitted and After All
Secure Materials Have Been
Collected
3.6
3.7
5.11
Recreational books (subject matter of recreational
books must be unrelated to content being assessed)
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State-specific Steps for
Missing, Damaged, and/or
Contaminated Materials
C
6.7
6.8
6.15
The STC calls LEA Test Coordinator immediately upon
discovering missing, damaged, and/or contaminated
materials. LEA Test Coordinator contacts the OSA. The
STC submits Form to Report Contaminated, Damaged,
or Missing Materials, available in Appendix E of the
Test Coordinator Manual, to LEA Test Coordinator. The
LEA Test Coordinator contacts OSA.
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State-specific Requirements
for Reporting a Security
Breach or Testing Irregularity
The School Test Coordinator calls the District Test
Coordinator immediately upon discovering testing
irregularity/security breach. The District Test
Coordinator contacts OSA immediately upon receiving
the notification call. The School Test Coordinator
submits Form to Report a Testing Irregularity or
Security Breach, available in Appendix D of the Test
Coordinator Manual, to the District Test Coordinator
within two school days. The District Test Coordinator
submits the form to the state.
New Jersey
Note: Please note that section and appendix references in the State Policy Addendum refer to sections/appendices in the
Test Coordinator Manual available at http://parcc.pearson.com.
PARCC State Contact
For questions about PARCC and state policies, contact your state’s assessment office.
Email
Fax
Elementary (grades 3–5):
609-341-3456
Middle (grades 6–8):
609-777-2087
High School:
609-292-8739
Elementary (grades 3–5):
orlando.vadel@doe.state.nj.us
Middle (grades 6–8):
timothy.steele-dadzie@doe.
state.nj.us
High School:
veronica.orsi@doe.state.nj.us
609-984-6032 or 4942
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Telephone
SI
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State Policy
PBA: PARCC (grades 3-8) – March 2, 2015 through
March 27, 2015
VE
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PBA: PARCC High School (Option 1) – March 2, 2015
through March 27, 2015
PBA: PARCC High School (Option 2) – February 20, 2015
through April 2, 2015 [no PARCC testing March 2, 2015
through March 13, 2015 to accommodate HSPA]
Testing Windows
AR
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State-specific Qualifications
and Responsibilities for
School Test Coordinators,
Test Administrators and
Proctors
State-specific Requirements
for Completing Student
Registration Data Import
94
PBA: Spring Block High School – March 23, 2015
through May 1, 2015
EOY: PARCC (grades 3-8) – April 27, 2015 through
May 22, 2015
EOY: PARCC High School – April 20, 2015 through
May 15, 2015
EOY: Spring Block High School – May 8, 2015
through June 5, 2015
1.4
5.1
6.1
• School Test Coordinators must be certified
education professionals.
• Test Administrators must be certified education
professionals.
• Proctors do not need to be certified education
professionals.
• Proctors may not provide testing
accommodations or handle secure materials.
5.2
The state will upload the PARCC student registration
file after local educations agencies complete PARCC
Student Registration submission on NJSMART. Students enrolled in districts after the closing of the
student registration import window must be registered
by the district/school on PearsonAccessnext.
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State-specific Procedures for
Safety Threats and Severe
Weather
2.9
STC calls LEA Test Coordinator immediately to report
severe weather/safety threat. STC completes testing
irregularity/security breach form documenting
situation and provides form to LEA Test Coordinator. LEA Test Coordinator contacts Office of Assessment
immediately upon receiving call from STC. LEA
Test Coordinator must upload completed testing
irregularity/security breach form to PearsonAccessnext
within two days.
4.2
• Office of Assessment may conduct observation
visits.
• LEA may conduct observation visits.
• Principal may conduct observation visits.
• Parcc Inc. may conduct observation visits only
when accompanied by Office of Assessment
representatives.
2.2
2.7
5.8
STC calls LEA Test Coordinator immediately to report
testing irregularity or security breach. STC completes
testing irregularity/security breach form documenting
situation and provides form to LEA Test Coordinator. LEA Test Coordinator contacts Office of Assessment
immediately upon receiving call from STC. LEA
Test Coordinator must upload completed testing
irregularity/security breach form to PearsonAccessnext
within two days.
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State-specific Requirements
for Reporting a Security
Breach or Testing Irregularity
SI
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State-specific Policies for
Observation Visits
State Policy
The following security forms (testing irregularity/
security breach; contaminated, damaged, or missing
materials; and post-certification) must be submitted
online through PearsonAccessnext under the support
page. Templates of the security forms are available on
PearsonAccessnext.
State-specific Requirements
for Archiving Security
Agreements
2.2
2.3
2.5
2.6
6.10
6.11
6.27
The signed agreements (electronic or physical) must
be maintained by the school for three consecutive
assessment cycles. The School Test Coordinator must
maintain copies of the sign-in sheets and training
materials that indicates all staff involved in testing have
been sufficiently trained.
5.10
6.4
STC calls LEA Test Coordinator immediately to report
student misconduct (i.e., refusing to test, disruptive
behavior, unauthorized electronics; cheating). STC
completes testing irregularity/security breach form
documenting situation and provides form to LEA Test
Coordinator. LEA Test Coordinator contacts Office of
Assessment immediately upon receiving call from STC. LEA Test Coordinator must upload completed testing
irregularity/security breach form to PearsonAccessnext
within two days.
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State-specific Procedures
for Dismissing Students for
Misconduct
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NJ
State-specific Steps for
Submitting Security Forms
Issue
TCM Section
3.1
5.14
Please refer to the text in the Test Coordinator
Manual. Copies of the chain-of-custody forms must
be maintained by the school for three consecutive
assessment cycles.
State-specific Shipping
Procedures for Paper-Based
Materials
5.10
5.14
5.15
5.16
6.19
Test materials are shipped to the LEA and then
distributed to schools. Each School Test Coordinator
must return materials to the LEA Test Coordinator.
The LEA Test Coordinator must contact UPS directly to
schedule “Return Service” pick up.
State-specific Steps for
Missing, Damaged and/or
Contaminated Materials
6.7
6.8
6.15
STC calls LEA Test Coordinator immediately to report
contaminated, damaged, or missing materials. STC
completes contaminated, damaged, or missing
materials form documenting situation and provides
form to LEA Test Coordinator. LEA Test Coordinator
contacts Office of Assessment immediately upon
receiving call from STC. LEA Test Coordinator must
upload contaminated, damaged, or missing materials
form to PearsonAccessnext within two days.
State-specific Instructions for
Students AFTER a Student’s
Test Has Been Submitted and
After All Secure Materials
Have Been Collected
5.10
5.11
5.17
After the student has checked his or her work, the Test
Administrator, at his/her discretion may dismiss the
student, if it is feasible to do so, or that student may be
permitted to read silently a recreational book.
State-specific Materials
Allowed ONLY AFTER a
Student’s Test Has Been
Submitted and After All
Secure Materials Have Been
Collected
3.6
3.7
5.11
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Recreational books (subject matter of recreational
books must be unrelated to content being assessed).
7.1
Spanish versions are available in grades 3 through 8
Mathematics, Algebra I, Geometry, and Algebra II.
6.26
Schools must complete and provide copies to the LEA
Test Coordinator. LEA Test Coordinator must upload
completed Post-Certification forms to PearsonAccessnext
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State-specific Steps for
Submitting Post-Certification
Forms
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N
State-specific Requirements
for Maintaining Test Materials
State-specific Translation
Policy
NJ
State Policy
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TCM Section
State Policy
Home-Schooled Students and Private/Parochial School
Students: Students who are full-time home-schooled
or full-time at a private tuition-based or parochial
school are not eligible to take any state tests (excludes
special education students who attend an approved
private school for the disabled in which tuition is the
financial responsibility of the local education agency).
Please refer to New Jersey Administrative Code
(N.J.A.C.) 6A:8-1.2 (a).
Additional State
Considerations
Middle School Students taking High School courses
(i.e., Algebra I or Geometry): Middle School Students
who are currently taking Algebra I or Geometry do
not take the grade level mathematics assessment;
however, they must take the Algebra I or Geometry
assessment.
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Additional information regarding New Jersey state
assessment policies is available at
http://www.state.nj.us/education/assessment/
97
New Mexico
Note: Please note that section and appendix references in the State Policy Addendum refer to sections/appendices in the
Test Coordinator Manual available at http://parcc.pearson.com.
PARCC State Contact
For questions about PARCC and state policies, contact your state’s assessment office.
Telephone
Email
Fax
505-827-5861
assessment.ped@state.nm.us
505-827-6689
Issue
TCM Section
State Policy
PBA: 3/2/15 – 3/27/15
EOY: 4/13/15 – 5/8/15
N
Paper-based test (PBT) administration may take place
at any point during the established testing windows.
SI
O
Testing Windows
Spring 2015 will be the initial PARCC test
administration for New Mexico. Beginning in Fall 2015,
New Mexico will offer PARCC during a fall/winter block
administration window for retests and for 1-semester
courses. Students taking one semester courses must
take the PARCC assessments but should test as close
as possible to the end of the testing windows (PBA and
EOY).
NM
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Important Dates
State-specific Qualifications
and Responsibilities for
School Test Coordinators,
Test Administrators and
Proctors
1.4
5.1
6.1
Students in open-enrollment courses must test PARCC
if they have completed at least 50% of the course by
the time the PBA is administered to the student.
LEA/District Test Coordinators (DTCs), School Test
Coordinators (STCs), and Test Administrators (TAs)
must hold professional educator licenses with the
Public Education Department (PED) and be employed
by the district or state charter school. Proctors need
not be licensed or employed.
DTCs and state charter school STCs must be registered
with PED (by submitting the form on the PED
Assessment website) after being appointed by the
district superintendent or the director of the state
charter school. These individuals must attend PED
training twice annually and facilitate training of all
TAs and Proctors. In addition, DTCs must train all STCs
within their district (including local charters STCs) twice
annually. DTCs and state charter STCs are the primary
contacts with the PED.
STCs for schools within a district—including district
charters—are designated by the DTC or school
principal. STCs receive test security and administration
training from the DTC and use the DTC’s training
materials to provide biannual training to TAs, Proctors,
and others involved in testing. TAs administer the test
and report directly to the STC.
Proctors may assist TAs but do not administer the test.
In any instance in which the student:TA ratio exceeds
25:1, a Proctor must be present. In rare instances in
which sufficient numbers of TAs are not available,
Proctors may administer one-on-one accommodations.
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The PED will import student biodata into
PearsonAccessnext using the 40-day STARS snapshot,
which will be refreshed with 80-day and 120-day
snapshots. For computer-based testing, DTCs and
state charter STCs may edit this data or add additional
students up until the time of testing. Districts may
choose to update students by uploading a revision
file instead of editing the prepopulated student
information in PearsonAccessnext.
5.2
N
Students who are absent for one or more units
may complete those units during make-up testing.
When they return to school, these students should
rejoin their peers and complete the scheduled units.
After scheduled testing is complete, or if there is a
convenient time while testing is underway, these
students may make up the units they missed due to
absence. Note that students typically do not follow the
test order when taking make-up units.
1.5
Occasionally, students may need to complete testing
early. These early testers should complete a Student
Confidentiality Agreement located on the PED’s
Assessment webpage. To the greatest possible extent,
these students should not interact with their peers
until all students have completed testing.
VE
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State-specific Requirements
for Make-Up Testing
State Policy
SI
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State-specific Requirements
for Completing Student
Registration Data Import
TCM Section
H
5.3
7.0
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for Accessibility and
Accommodation
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All make-up and early testing must occur within the
designated test windows.
Unique accommodations—those not listed in the
PARCC Accommodations and Accessibility Features
Manual—may be requested by completing the Unique
Accommodations Request Form located on the PED
Assessment website.
7.3
If a student requires last-minute accommodations
due to unforeseen circumstances, LEAs must maintain
records of an emergency 504 or SAT Plan in which
the decision was made to provide a student with an
appropriate accommodation. These records must be
made available to the PED upon request.
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NM
State-specific Steps for
Unique and Emergency
Accommodations
LEAs must maintain records of all students receiving
accommodations and accessibility features. When
conducting on-site or virtual audits, the PED may
request copies of student records indicating the validity
of administered accommodations including IEPs, 504
Plans, records of non-SWDs receiving accessibility
features, records indicating EL status, and proof that
students used accommodations and accessibility
features in instruction prior to the assessment. Records
of accommodations and accessibility features must be
accurately reflected in each student’s Personal Needs
Profile (PNP) in PearsonAccessnext.
Issue
TCM Section
2.2
2.7
5.8
State-specific Steps for
Submitting Security Forms
2.2
All security forms are located at or linked from the PED
Assessment website. Each form specifies submission
information. Do not use PARCC security forms.
State-specific Requirements
for Archiving Security Forms
2.2
2.3
2.5
2.6
6.10
6.11
6.27
All test-related forms including confidentiality
agreements, materials chain of custody forms, training
materials, student accommodations and accessibility
features records, testing irregularities, etc. must be
maintained on site for five (5) years. When conducting
audits, the PED reserves the right to request materials
within this time period.
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5.14
N
State-specific Requirements
for Reporting a Security
Breach or Testing Irregularity
Schools must ensure that a clear communication plan
is in place so that TAs may quickly report security
breaches and testing irregularities to STCs. STCs
in districts—including local charter STCs—must
immediately contact the DTC to report the breach
or irregularity. The STC and DTC must conduct an
investigation involving all necessary individuals. The
DTC must complete and submit the Testing Irregularity
Reporting Form located on the PED Assessment
webpage within two days of the incident. Do not use
PARCC security forms.
State-specific Requirements
for Maintaining Test Materials
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State-specific Shipping
Procedures for Paper-Based
Materials
NM
State Policy
State-specific Steps for
Missing, Damaged and/or
Contaminated Materials
100
A specific process for materials chain of custody
is not mandated by the PED; however, the DTC
or state charter STC must determine a process
and communicate it to all individuals involved in
testing. Chain of custody forms must document
each handoff of secure test materials and account
for students testing in alternate locations, extended
time, make-ups, early testers, and any other unique
administrations. The PARCC chain of custody form may
be used for this purpose or DTCs and state charter STCs
may develop their own.
5.10
5.14
5.15
5.16
6.19
All materials within a district must be returned to
the DTC for shipping. This includes materials from
local charter schools. DTCs may organize their own
local processes for securely distributing, collecting,
checking, and packing materials.
6.7
6.8
6.15
For damaged and contaminated materials, follow
PARCC procedures. For missing materials, the STC and
DTC should follow the same investigation protocol as
with any testing irregularity. In all instances of missing,
damaged, or contaminated materials, the DTC or
state charter STC must complete the PARCC Form for
Reporting Missing/Damaged/Contaminated Materials
located in and submitted to PearsonAccessnext.
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State Policy
5.10
5.11
5.17
State-specific Materials
Allowed ONLY AFTER a
Student’s Test Has Been
Submitted and After All
Secure Materials Have Been
Collected
3.6
3.7
5.11
The book must be unrelated to the testing content and
must be a paper book (not an e-reader).
7.1
The PED offers the Spanish translation of the PARCC
Math assessment for English learners (ELs). For
Spanish language arts/literacy, reading and writing
assessments will be offered in Spring 2015. ELs in
their first three (3) years in U.S. schools may take the
Spanish assessments. ELs in their fourth and fifth years
in U.S. schools may test in Spanish with an approved
Waiver of State Testing in English. Additional details
are located on the PED Assessment website.
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Submit the PED Superintendent and State Charter
School Director Assessment Verification Form at the
end of each semester. The form is located on the PED
Assessment website.
For information about the computer-based testing
waiver process, please contact the PED Assessment
office at assessment.ped@state.nm.us. Please read the
New Mexico Statewide Assessment Program (NMSAP)
Procedures Manual on the PED Assessment website
for additional procedures, eligibility, requirements, and
guidance.
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Considerations
6.26
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State-specific Steps for
Submitting Post-Certification
Forms
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State-specific Translation
Policy
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State-specific Instructions
for Students AFTER student
Finishes a Unit Prior to the
End of Scheduled Test Time
After students complete a unit, they should close the
Test Booklet (PBT) or close the test unit (CBT). Then
they may sit quietly and read a paper book. DTCs and
state charter STCs may establish a dismissal policy in
which students who complete testing before the end
of the scheduled unit time may submit test materials
and be dismissed from the testing environment.
NM
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Ohio
Note: Please note that section and appendix references in the State Policy Addendum refer to sections/appendices in the
Test Coordinator Manual available at http://parcc.pearson.com.
PARCC State Contact
For questions about PARCC and state policies, contact your state’s assessment office.
Telephone
Email
Fax
614-466-1317
statetests@education.ohio.gov
614-995-5568
Issue
TCM Section
State Policy
ELA and math computer – PBA
Feb. 16 – March 20
N
ELA and math paper – PBA
Feb. 16 – March 6
Testing Windows
SI
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ELA and math computer – EOY
April 13 – May 15
ELA and math paper – EOY
April 13 – May 1
Important Dates
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Districts may choose a format by building, grade level,
and/or subject area. Buildings may determine the
order of subjects and how many units to administer
in a day (units must be administered in sequential
order). District or building does not have to schedule
all students on the same day.
OH
State-specific Qualifications
and Responsibilities for
School Test Coordinators,
Test Administrators and
Proctors
102
1.4
5.1
6.1
• School Test Coordinators do not need to be
certified education professionals.
• Test Administrators must be employees of
the district and hold current, valid licenses,
certificates, or permits issued by the
Ohio Department of Education. In Ohio,
paraprofessionals and instructional aides who
hold a permit issued by the Ohio Department
of Education and are employees of the district/
school may serve as a Test Administrator.
• Proctors or monitors cannot serve as a
Test Administrator. They may assist a Test
Administrator who meets the criteria. Proctors
may administer accommodations, provided
they receive training prior to administration and
are administering the accommodations in the
same room under the supervision of the Test
Administrator.
• Teachers who are also parents of students in
their class taking a test may serve as a Test
Administrator if they meet the criteria. If
possible, the state highly recommends the
teacher/parent to switch with another staff
member who meets the criteria to administer
the test.
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State Policy
State-specific Procedures for
Safety Threats and Severe
Weather
2.9
Districts who have cancelled the school day due to
weather should continue with the test schedule when
the school reopens. Districts should follow state
procedures for safety threats such as fire, tornado,
bomb, etc.
State-specific Policies for
Observation Visits
4.2
Only authorized persons are permitted in the testing
room. The LEA will determine which persons are
authorized.
State-specific Procedures
for Accessibility and
Accommodation
5.3
7.0
Districts should follow procedures stated in the PARCC
Accessibility Features and Accommodations Manual.
7.3
• Unique accommodations: Districts should
complete the form in Appendix F in the PARCC
Accessibility Features and Accommodations
Manual. Send the form to the state following the
required timeline.
• Emergency accommodations: Districts should
complete the form in Appendix G in the PARCC
Accessibility Features and Accommodations
Manual. Retain the form in the student’s file.
2.2
2.7
5.8
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State-specific Requirements
for Reporting a Security
Breach or Testing Irregularity
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State-specific Steps for
Unique and Emergency
Accommodations
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5.2
Districts in Ohio will prepare and upload the Student
Registration File. Districts must coordinate with schools
and Information Technology Centers (ITC) if necessary
to complete this process.
State-specific Requirements
for Completing Student
Registration Data Import
School Test Coordinator calls LEA Test Coordinator
immediately upon discovering testing irregularity/
security breach. LEA Test Coordinator contacts the
state immediately upon receiving call. The School
Test Coordinator submits Form to Report a Testing
Irregularity or Security Breach, available in Appendix
D of the Test Coordinator Manual, to LEA Test
Coordinator within two school days. The LEA Test
Coordinator submits the form to the state. Anyone
may report to the state a security violation or test
irregularity, for example a private citizen; however, it
is recommended that the procedure outlined above is
followed.
The signed security forms (including security
agreements) (electronic or physical) must be
maintained by the district/school (LEA Test
Coordinator) for three years. While not required,
individuals may also maintain a copy of these forms
for their records.
State-specific Shipping
Procedures for Paper-Based
Materials
5.10
5.14
5.15
5.16
6.19
Test materials are shipped to the LEA and then
distributed to schools. Each School Test Coordinator
must return test materials to the LEA. The vendor
schedules an automatic pickup. In Ohio, the District
Test Coordinator is the LEA.
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OH
State-specific Requirements
for Archiving Security
Agreements
2.2
2.3
2.5
2.6
6.10
6.11
6.27
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State Policy
6.7
6.8
6.15
School calls LEA Test Coordinator immediately upon
discovering missing, damaged and/or contaminated
materials. LEA Test Coordinator contacts the state only
when missing or damaged tests are discovered during
the test administration. The school submits Form to
Report Contaminated, Damaged, or Missing Materials,
available in Appendix E of the Test Coordinator
Manual, to LEA Test Coordinator. LEA Test Coordinator
sends copies of form to state and vendor.
State-specific Instructions for
Students AFTER a Student’s
Test Has Been Submitted and
After All Secure Materials
Have Been Collected
5.10
5.11
5.17
Local decision (school or district) from options below.
• After student has checked his or her work, the
Test Administrator dismisses the student.
• After student has checked his or her work, the
student may sit quietly and take out his or her
silent work.
State-specific Materials
Allowed ONLY AFTER a
Student’s Test Has Been
Submitted and After All
Secure Materials Have Been
Collected
3.6
3.7
5.11
LEA determines policy on allowing “silent work” to be
taken out only after all secure materials have been
collected for an individual student. Silent work may not
be the same subject being tested.
State-specific Steps for
Submitting Post-Certification
Forms
6.26
VE
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State-specific Steps for
Missing, Damaged, and/or
Contaminated Materials
ED
Post-Test Certification Form is available in Appendix F.
Please send the completed Post Certification Form to
your LEA Test Coordinator.
OH
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Additional State
Considerations
For transcriptions, there must be two people present
in the room during transcription, one of whom must
meet the state criteria for test administrators. Please
contact the state at
statetests@education.ohio.gov for any situation not
covered in the Test Coordinator Manual and Test
Administrator Manuals, or in this section.
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Rhode Island
Note: Please note that section and appendix references in the State Policy Addendum refer to sections/appendices in the
Test Coordinator Manual available at http://parcc.pearson.com.
PARCC State Contact
For questions about PARCC and state policies, contact your state’s assessment office.
Telephone
Email
Fax
401-222-8494
parcc@ride.ri.gov
401-222-3605
Issue
TCM Section
State Policy
N
“Regular Administration” Computer-Based Testing–
Performance-Based Assessment (PBA):
3/16/15 – 4/10/15
End-of-Year Assessment (EOY): 5/4/15 – 5/29/15
SI
O
Testing Windows
“Regular Administration” Paper-Based Testing–
Performance-Based Assessment (PBA):
3/23/15 – 4/3/15
End-of-Year Assessment (EOY): 5/11/15 – 5/22/15
“Block Administration” Computer-Based Testing–
Performance-Based Assessment (PBA):
4/13/15 – 5/8/15
End-of-Course Assessment (EOC): 5/4/15 – 5/29/15
IV
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1.4
5.1
6.1
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State-specific Qualifications
and Responsibilities for
School Test Coordinators,
Test Administrators and
Proctors
ED
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Important Dates
State-specific Requirements
for Completing Student
Registration Data Import
State-specific Requirements
for Make-Up Testing
State-specific Procedures for
Safety Threats and Severe
Weather
“Block Administration” Paper-Based Testing–
Performance-Based Assessment (PBA):
4/27/15 – 5/8/15
End-of-Course Assessment (EOC): 5/11/15 – 5/22/15
• School Test Coordinators must be certified
education professionals.
• Test Administrators must be certified education
professionals.
• Proctors do not need to be certified education
professionals; however, Proctors do need to be
school employees (e.g., not parent volunteers).
5.2
District/LEA is responsible for uploading this data.
1.5
Make-up testing must be done before the end of the
test window. Students who miss a unit will be allowed
to test with his/her peers and complete the missed
session(s) at a later date.
2.9
RIDE must be contacted immediately if a testing
disruption occurs that could threaten a school’s ability
to complete student testing within the specified test
window.
RI
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State-specific Policies for
Observation Visits
4.2
• State Assessment Office may conduct
observation visits.
• Local Education Agency (LEA) may conduct
observation visits.
• Principal/School Test Coordinator may conduct
observation visits.
7.3
• Unique accommodations: All unique
accommodations must be approved by RIDE
prior to testing. LEAs must complete the
Unique Accommodations Form in Appendix
F in the PARCC Accessibility Features and
Accommodations Manual. Send completed forms
to RIDE (email to PARCC@ride.ri.gov or fax to
401-222-3605) at least 6 weeks prior to the start
of PARCC testing.
• Emergency accommodations: LEAs should
complete the Emergency Accommodations
Form in Appendix G in the PARCC Accessibility
Features and Accommodations Manual and
retain the form in the student’s file. Emergency
accommodations are approved at the local level.
However, any emergency accommodations
that not reflected in the PARCC Emergency
Accommodation Form will require RIDE approval.
IV
2.2
2.7
5.8
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State-specific Requirements
for Reporting a Security
Breach or Testing Irregularity
ED
VE
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State-specific Steps for
Unique and Emergency
Accommodations
State Policy
School Test Coordinator calls LEA Test Coordinator
immediately upon discovering testing irregularity
or security breach. LEA Test Coordinator contacts
the state immediately upon receiving call. The
School Test Coordinator submits Form to Report a
Testing Irregularity or Security Breach, available in
Appendix D of the Test Coordinator Manual, to LEA
Test Coordinator within two school days. The LEA Test
Coordinator submits the form to the state.
2.2
State-specific Requirements
for Archiving Security Forms
2.2
2.3
2.5
2.6
6.10
6.11
6.27
The signed security forms (electronic or physical) must
be maintained by the school for three years and a
copy (either paper or electronic) of each form must be
submitted to the LEA Test Coordinator (if applicable).
While not required, individuals may also maintain a
copy of these forms for their records.
RI
AR
State-specific Steps for
Submitting Security Forms
All security forms (Security Agreement, Form for
Reporting Security Breaches/Testing Irregularities,
Form for Reporting Missing/Damaged/Contaminated
Materials, and Post-Certification Form) must be
submitted online through PearsonAccessnext under the
Support page. Templates of the security forms are
available on PearsonAccessnext.
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State Policy
Test Administrators, School Test Coordinators and
school administrators may use their discretion when
removing students from testing for behavior that
is disruptive to the testing environment for other
students.
State-specific Procedures
for Dismissing Students for
Misconduct
The LEA Testing Coordinator should be contacted
and—in conjunction with the school—decide how
to proceed with testing disruptive students. These
students may be given a chance to complete the
unfinished testing time at a later date or the decision
may be to end testing for that student, invalidate his/
her test book, and submit the student’s test book as
“non-scorable.”
5.10
6.4
SI
O
N
Under no circumstances can a Test Administrator
(teacher) make a unilateral decision to invalidate a test.
The LEA Testing Coordinator should contact RIDE for
further guidance on whether invalidation is warranted.
5.10
5.14
5.15
5.16
6.19
State-specific Steps for
Missing, Damaged and/or
Contaminated Materials
Test materials are shipped directly to the School Test
Coordinator. The School Test Coordinator must contact
UPS directly to schedule “Return Service” pickup.
VE
R
State-specific Shipping
Procedures for Paper-Based
Materials
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6.7
6.8
6.15
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3.6
3.7
5.11
• Recreational books (subject matter of
recreational books must be unrelated to content
being assessed)
• Textbooks for subjects other than the one being
tested
• Pamphlets, magazines, or periodicals (subject
matter must be unrelated content being
assessed)
• Notebooks or papers of any kind (subject matter
must be unrelated to content being assessed)
• Pens or colored pencils
State-specific Materials
Allowed ONLY AFTER a
Student’s Test Has Been
Submitted and After All
Secure Materials Have Been
Collected
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RI
5.10
5.11
5.17
Local decision (school or district) from options below.
• After student has checked his or her work and
submitted his/her test and all secure materials,
the student must sit quietly until the session has
ended.
• After student has checked his or her work and
submitted his/her test and all secure materials,
the Test Administrator dismisses the student.
• After student has checked his or her work and
submitted his/her test and all secure materials,
the student may sit quietly and use allowable
materials (refer to list below)
AR
State-specific Instructions for
Students AFTER a Student’s
Test Has Been Submitted and
After All Secure Materials
Have Been Collected
School calls LEA Test Coordinator immediately upon
discovering missing, damaged and/or contaminated
materials. LEA Test Coordinator contacts the state.
The school submits Form to Report Contaminated,
Damaged, or Missing Materials, available in Appendix E
of the Test Coordinator Manual, to LEA Test Coordinator.
LEA Test Coordinator contacts state.
Issue
TCM Section
State-specific Translation
Policy
State Policy
Rhode Island will offer the translation of the
mathematics assessments into Spanish beginning with
the Spring 2015 administrations.
7.1
Additional State
Considerations
RI
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For Rhode Island-specific PARCC information, go to
www.ride.ri.gov/PARCC.
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Appendicies
VE
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Signs
SI
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Appendix D
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N
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Appendicies
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TESTING
Please
Do Not Disturb
N
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Appendicies
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SI
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Appendix E
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Appendicies
VE
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Accommodations Forms
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N
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Appendicies
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Use of a Unique Accommodation Request Form on a PARCC Assessment
Directions: If a student with a disability or an English learner requires an accommodation (i.e., a “unique
accommodation”) that is not listed in the PARCC Accessibility Features and Accommodations Manual, and does not
change the construct being measured by the test, the school may request approval for use of the accommodation
using this request form. If approved, the accommodation must be listed in the Individualized Education Program
(IEP) or 504 Plan for a student with a disability; and if required by your state, an English Learner (EL) Plan, for an
English learner. To use a unique accommodation for a student, state approval is required. Refer to Appendix C for
additional information for your specific state.
AR
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Appendicies
VE
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SI
O
N
To request approval for a unique accommodation, this form must be completed and submitted to your state by
the principal or designee or District Assessment Coordinator, as required by your state, at least six weeks prior to
testing to ensure a timely state response is received. A copy of this form must be kept in the student’s file and, if
appropriate, retained at the district office.
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Unique Accommodation Request Form
Name of principal/designee or District/LEA District Assessment Coordinator:
School Name:
Telephone Number:
District/LEA Name:
Fax Number:
Signature:
Email:
Name:
Student ID Number:
Grade:
DOB:
❒ 504 Plan
❒ English Learner Plan
❒ English Learner, without an
English Learner Plan
N
Indicate type of plan:
❒ IEP
SI
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PARCC Test Administration
VE
R
For which PARCC assessment are you seeking approval to use the unique accommodation:
Provide a brief description of the accommodation for which you are requesting approval:
IV
ED
Describe the evidence that supports the need for this accommodation, including how it is used by the student in the
classroom and on other assessments:
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Describe the planning needed for provision of this accommodation on PARCC tests (e.g., school staff, space, and/or
specialized tools or equipment needed):
In submitting this form to your state for approval, the principal/designee or assessment coordinator assures that:
•• This accommodation will be documented in the student’s IEP, 504 Plan, and if required by the PARCC
member state, an EL Plan. In the case of an IEP, the parent/guardian of the student must sign the amended
IEP prior to testing.
•• The school team has met and considered all listed accommodations before proposing this unique
accommodation.
•• The proposed accommodation is used, as appropriate, for routine class instruction and assessment.
For State (SEA) Use Only: Approval/Denial of Request (This completed section will be returned to your school prior to
testing).
❒ This request has been approved.
❒ This request has been denied.
State Staff Name and Position: ____________________________________________________________________
Signature: ___________________________________ Date: _____________________________________________
Use of an Emergency Accommodation Request Form on a PARCC Assessment
AR
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Appendicies
VE
R
SI
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N
Directions: This form is appropriate in cases where a student needs a new accommodation immediately
prior to the assessment due to unforeseen circumstances. Cases could include students who have a recentlyfractured limb (e.g., arm, wrist, or shoulder); whose only pair of eyeglasses has broken; or a student returning
from a serious or prolonged illness or injury. If the principal (or designee) determines that a student requires an
emergency accommodation on the day of the PARCC test, this form must be completed and maintained in the
student’s assessment file. No state approval is required for emergency accommodations. If required by your state,
consult with the district office for approval. The parent must be notified that an emergency accommodation was
provided. If appropriate, this form may also be submitted to the district assessment coordinator to be retained
in the student’s central office file.
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Emergency Accommodation Request Form
District: ____________________________________ School Name: __________________________________
Student Name: ______________________________________________________________________________
SASID#: ____________________________________ Grade: ________________________________________
Name and Title of Person Completing this Form:
___________________________________________
Staff Members Name _____________________________________________
Title/Position
Reason for needing an emergency test accommodation (attach documentation if needed):
___________________________________________________________________________________________
___________________________________________________________________________________________
N
___________________________________________________________________________________________
SI
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___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
VE
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___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
ED
Describe what the testing accommodation will be:
___________________________________________________________________________________________
IV
___________________________________________________________________________________________
H
___________________________________________________________________________________________
___________________________________________________________________________________________
C
___________________________________________________________________________________________
AR
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
Who will administer the accommodation? ________________________________________________________
___________________________________________
Staff Members Name _____________________________________________
Title/Position
___________________________________________
Principal Signature _____________________________________________
Date
___________________________________________
Local Accountability Coordinator Signature
(if appropriate or required)
_____________________________________________
Date
Use of a Student Accommodation Refusal Form on a PARCC Assessment
AR
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Appendicies
VE
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N
If a student refuses an accommodation listed in his or her Individualized Education Program (IEP), 504 Plan, or if
required by your state, an English Learner Plan, the school should document in writing that the student refused
the accommodation, and the accommodation must be offered and remain available to the student during testing.
This form must be completed and placed in the student’s file and a copy sent to the parent on the day of refusal.
Principals (or designee) should work with Test Administrators to determine who, if any others should be informed
when a student refuses an accommodation documented in an IEP, 504 Plan or if required by your state, an English
Learner Plan.
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Student Accommodation Refusal Form
Student Name:
Date:
Grade:
Student ID#:
School Name:
School District/LEA:
PARCC Assessment:
Test Administrator:
Accommodation(s) refused:
N
Reason for refusal:
Comments: _____________________________________________________________________________________
SI
O
_______________________________________________________________________________________________
_______________________________________________________________________________________________
VE
R
_______________________________________________________________________________________________
_______________________________________________________________________________________________
Signature of Test Administrator: ____________________________________________________________________
ED
Student’s Signature (optional): _____________________________________________________________________
AR
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IV
Keep this form on file at the school.
A copy must be sent home to the parent.
N
SI
O
Appendix F
AR
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Appendicies
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Estimated Time on Task
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Unit Testing Times and Estimated Time on Task for High School
PBA
Subject and Grade
Section
50
75
Unit 2 (Research Simulation)
60
90
Unit 3 (Narrative Writing)
40
60
Unit
ELA/Literacy Grade 9 PBA
ELA/Literacy Grade 10 PBA
ELA/Literacy Grade 11 PBA
Unit 1
Unit 2
Section
VE
R
Subject and Grade
Estimated Time
Unit Testing
on Task (Minutes) Time (Minutes)
40
60
40
60
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Note: Estimated Time on Task is the approximate amount of time, based on data from the field test, in which many students will complete
a unit and is provided for informational purposes only. This amount of time will vary across classrooms and schools. This information is
provided for informational purposes only.
AR
Appendicies
EOY
N
Unit 1 (Literary Analysis)
SI
O
ELA/Literacy Grade 9 PBA
ELA/Literacy Grade 10 PBA
ELA/Literacy Grade 11 PBA
Unit
For Informational
Purposes Only– For Scheduling/
Not to be Used
Testing
for Scheduling
Purposes
Testing Times
Estimated Time
Unit Testing
on Task (Minutes) Time (Minutes)
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