Self Account Management User Guide

Self Account Management User Guide
HCAI Data Capture System
Training Guide
Self Account Management
HCAI Data Capture System
About Public Health England
Public Health England exists to protect and improve the nation's health and wellbeing,
and reduce health inequalities. It does this through world-class science, knowledge and
intelligence, advocacy, partnerships and the delivery of specialist public health services.
PHE is an operationally autonomous executive agency of the Department of Health.
Public Health England
Wellington House
133-155 Waterloo Road
London SE1 8UG
Tel: 020 7654 8000
www.gov.uk/phe
Twitter: @PHE_uk
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© Crown copyright 2015
You may re-use this information (excluding logos) free of charge in any format or
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visit OGL or email psi@nationalarchives.gsi.gov.uk. Where we have identified any third
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email address].
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HCAI Data Capture System
Document History
Revision Date
01/09/2015
01/10/2015
Author
Public Health England
Public Health England
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Version
1.0
2.0
HCAI Data Capture System
Contents
About Public Health England
2
Document History
3
Self Account Management
5
Login to the HCAI DCS System
Change Password
View/ Edit User Details
Reset Forgotten Password
Locked Accounts
Updating User Roles
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HCAI Data Capture System
Self Account Management
Login to the HCAI DCS System
Single Organisation Login


Go to https://hcaidcs.phe.org.uk
The HCAI DCS System will display the “Homepage” screen

Enter your “User Name” (the email address that was used to request your
account) and “Password” in the “Log in” panel
Select the “Login” Button
The HCAI DCS System will display the “Home Dashboard” screen


Multiple Organisation and/ or Role Login


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

Go to https://hcaidcs.phe.org.uk
The HCAI DCS System will display the “Homepage” screen
Enter your “User Name” (the email address that was used to request your
account) and “Password” in the “Log in” panel
Select the “Login” Button
The HCAI DCS System will display the “Login As” screen
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HCAI Data Capture System



Select the “Role” you wish to access the HCAI DCS System with
Select the “Organisation Type” you wish to access the HCAI DCS System with
The HCAI DCS System will display the Home Dashboard screen
Change Password

Access the “Change Password” screen by navigating to the “Menu Toolbar” on
the left-hand side of the screen
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HCAI Data Capture System



Select “User Administration”
Select “Change Password”
The HCAI DCS System will display the “Change Password” screen


Enter your “Old Password”
Enter your “New Password”
 Please note that your new password must not match 8 previously used
passwords, and your password must be eight or more characters to include at
least one capital letter, one numeric character and non-alpha numeric character
i.e. #*£)
Re-enter you’re your new password in “Confirm New Password”
Select “Submit”
The HCAI DCS System will display the “Change Password Success” screen
Select “Continue”
The HCAI DCS System will display the “Home Dashboard” screen
You can access the HCAI DCS System with your new password the next time
you login






View/ Edit User Details

Access the “View/ Edit User Details” screen by navigating to the “Menu Toolbar”
on the left-hand side of the screen
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HCAI Data Capture System



Select “User Administration”
Select “View/ Edit User Details”
The HCAI DCS System will display the View/ Edit User Details screen

If required, update your First Name, Surname, Primary Telephone Number or
Secondary Telephone Number
Select “Save”
The HCAI DCS System will display the Home Dashboard screen


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HCAI Data Capture System
Reset Forgotten Password





Go to https://hcaidcs.phe.org.uk
The HCAI DCS System will display the “Homepage” screen
Navigate to the Log in Panel
Select “Forgot Password?”
The HCAI DCS System will display the Reset Forgotten Password screen



Enter your registered e-mail address
Select “Next”
The HCAI DCS System will prompt you to select a Security Question that was
chosen when you created an account
Select a Security Question
Enter the Answer to that security question, please note that answers are case
sensitive


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HCAI Data Capture System
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The HCAI DCS System will notify you that a link has been sent to you via email
The HCAI DCS System will send an email titled “HCAI Data Capture System:
Password Reset”
Select the “Reset Password” link in the message
The HCAI DCS System will display the “Reset Forgotten Password” screen
Enter your “New Password”
 Please note that your new password must not match 8 previously used
passwords, and your password must be eight or more characters to include at
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HCAI Data Capture System





least one capital letter, one numeric character and non-alpha numeric character
i.e. #*£)
Re-enter you’re your new password in “Confirm New Password”
Select “Submit”
The HCAI DCS System will confirm your password has been changed
Select “Login”
The HCAI DCS System will display the “Homepage” screen
Locked Accounts
If you have entered the incorrect password on five occasions your account will be
automatically locked by the HCAI DCS System.
If your account has been locked you will be notified when you attempt to login to the
HCAI DCS System. Should your account be locked please contact your Local
Administrator who can unlock it. If you are a Local Administrator please contact PHE
Updating User Roles
If you need to add or remove roles to your account, for example you may wish to add a
Data Entry role to your account, please contact your Local Administrator, or if you are a
Local Administrator please contact PHE
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