RISK MANAGEMENT MANUAL

RISK MANAGEMENT MANUAL
APPENDIX A
RISK MANAGEMENT MANUAL
Table of Contents
Approvals and Revision Listing ....................................................................................................................................1
Forward ........................................................................................................................................................................2
I. PURPOSE ................................................................................................................................................................3
II. PROGRAM IMPLEMENTATION .........................................................................................................................4
III. RESPONSIBILITIES ..............................................................................................................................................5
A. Elected Officials .................................................................................................................................................5
B. Executive Director .............................................................................................................................................5
C. Safety Coordinator ............................................................................................................................................5
D. Division Head ....................................................................................................................................................6
E. Supervisor ..........................................................................................................................................................7
F. Employees ..........................................................................................................................................................8
IV. SAFETY COMMITTEE ........................................................................................................................................9
VI. STATEMENT OF ADMISSION ......................................................................................................................... 14
VII. GENERAL SAFETY WORK RULES ............................................................................................................... 15
VIII. PERSONAL PROTECTIVE EQUIPMENT ...................................................................................................... 16
IX. EMPLOYEE JOB ORIENTATION & TRAINING ............................................................................................. 17
X. BUILDING AND FACILITY SAFETY INSPECTIONS ..................................................................................... 18
XI. EMPLOYEE RIGHT TO KNOW/HAZARD COMMUNICATION PROGRAM ............................................. 19
XII. POLICIES .......................................................................................................................................................... 21
3 POINTS OF CONTACT POLICY .................................................................................................................... 21
30-SECOND SITE SAFETY WALK-THROUGH POLICY .............................................................................. 22
EYE PROTECTION POLICY .............................................................................................................................. 23
FIRE PROTECTION SPRINKLER SYSTEM IMPAIRMENT POLICY .......................................................... 25
HOTWORK/CUTTING/WELDING POLICY ...................................................................................................... 28
PHYSICAL FITNESS FACILITY MEDICAL EMERGENCY PLAN ................................................................. 29
Post AED Use Form ......................................................................................................................................... 34
PLAYGROUND SAFETY POLICY ..................................................................................................................... 37
SOCCER GOAL SAFETY AND EDUCATION POLICY ................................................................................... 38
SUN SAFETY POLICY ........................................................................................................................................ 46
SAFE WINTER WALKING POLICY ................................................................................................................... 47
STRETCHING POLICY........................................................................................................................................ 48
ERGONOMIC PROGRAM .................................................................................................................................. 49
ILLINOIS DEPARTMENT OF LABOR INSPECTION PROCEDURES ......................................................... 56
SEX OFFENDER INFORMATION AND GENERAL PROCEDURE ............................................................. 58
Receipt and Acknowledgement Form...................................................................................................................... 60
Approvals and Revision Listing
Policy adopted by the Board, April, 1997
Revised by the Board, August 14, 1997
Revised by the Board, March 27, 2003
Revised by the Board, October 27, 2005
Adopted Eye Protection Policy, June 22, 2006
Adopted Soccer Goal Policy by the Board, December 21, 2006

Revised Soccer Goal Policy by the Board, August 25, 2011
Adopted Sun Safety Policy by the Board, March 22, 2007
Adopted Playground Safety Policy by the Board, December 16, 2010
Adopted Hotwork/Cutting/Welding Policy by the Board, April 11, 2011
Adopted Fire Protection Sprinkler System Impairment Policy by the Board, August 25, 2011
Adopted Physical Fitness Facility Medical Emergency Plan by the Board, August 25, 2011
Policy Review and Board Approval, October 27, 2011
Adopted 3 Points of Contact Policy, 30 Second Site Walk Through Policy, Safe Winter Walking Policy,
Stretching Policy, Revised Safety Committee Section & Revised Emergency Procedures Addendum, June 28,
2012
Adopted Lockdown Procedures & Revised Manual to include Lakeview Fitness Center, January 30, 2013
Adopted Ergonomic Program May 17, 2013
Adopted IDOL Inspection Procedure July 2, 2013
Adopted Sex Offender Information & General Guidelines July 2, 2013
Adopted Seizure Management Policy and Seizure Prone Swimmer Policy July 2, 2013
Revised Bloodborne Pathogen Policy and moved to the OSHA Compliance Binder November 8, 2013
Revised Emergency Response Plan separate document (Appendix G of Administrative Policy Manual)
February 12, 2015
Revised Sex Offender Information and General Procedures April 21, 2015
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Forward
The Park Board maintains that its residents and employees are its two most important assets. Therefore, their safety
is one of our greatest responsibilities. In all of our assignments, the health and safety of our employees, the public,
and our contractors should be given full consideration. It is the Park District’s desire to provide a safe work place,
proper equipment to work with and establish and insist upon safe methods and practices at all times. Every effort
should be made to produce an atmosphere free from potential accidents, fire hazards and health problems.
It is the responsibility of the Executive Director and Risk Coordinator, in unison with the Division Heads, to
develop and implement a proactive safety and loss control program, to provide and maintain safe and
healthy working conditions, and to develop operating practices that will provide all employees safe
working conditions and efficient operations.
Each Division Head and Supervisor is responsible for developing mental attitudes of safety amongst the
personnel under his or her supervision. Every assignment must have safety precautions built into them
and all employees shall comply with all the safety standards and regulations.
Everyone must think safety. Management at all levels is charged with advancing the safety and loss
prevention programs outlined in the following policies and procedures. By implementing and adhering to
proper safety techniques, everyone will enjoy the benefit of working in a safe and pleasant environment.
____________________________________
______________________________
Jeff Fougerousse
Executive Director
Jessica Mitchell
Safety/Risk Coordinator
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I. PURPOSE
To develop a uniform comprehensive Loss Control Program for all departments and employees and to
delegate safety responsibilities. Within the operational activities of any endeavor, there may be hidden
exposure to personal injury or property damage. Since it is not possible for this policy to identify and
cover every task or all safety aspects, the general philosophy of safety must be applied in all instances.
A continual emphasis on loss prevention techniques, through the review of operating procedures, their
refinement and the improvement of safe working conditions, whenever possible, must be maintained.
The Vernon Hills Park District belongs to PDRMA, Park District Risk Management Agency, which is a
member-owned risk management pool. There are over 190 Park Districts, Forest Preserves, and SRA’s
that belong to this risk pool. Insurance coverage provided to us by PDRMA includes liability, property,
workers’ compensation, pollution liability, volunteer medical accident, outbreak expense, underground
storage tanks, unemployment compensation and health.
PDRMA conducts in-depth Loss Control Reviews (LCR) annually with each member agency to evaluate,
develop, maintain and enhance risk management best practices. Additionally, each member agency has
a PDRMA loss control consultant and resources available that include education and training, legal
services, claims administration, and web-based resources. These member services support member
agencies in maintaining a LCR score of 80%. Loss Control Representatives from PDRMA conduct a
minimum of one on-site visit per year to ensure that loss control measures are being maintained. The
Vernon Hills Park District became a new member to the risk pool in 2010. The Districts first review took
place in 2013 earning an overall score above 95%.
PDRMA is a pro-active risk pool that strives to prevent and control losses by providing many resources to
their members and welcomes any questions. Staff is encouraged to attend trainings provided by PDRMA
to learn safe work practices. PDRMA LRN Alerts (informational safety flyers) are distributed to keep its
members updated on current safety concerns and will be distributed to appropriate staff. The Vernon
Hills Park District makes every effort to keep staff informed about safety issues.
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II. PROGRAM IMPLEMENTATION
Because of the wide diversity of operations within our District, it is recognized that certain terminology and
expressed procedures cannot be applied equally by all departments. Division Heads will therefore have
latitude in formulating and implementing alternative procedures when necessary as long as other District
policies are not compromised.
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III. RESPONSIBILITIES
Each District employee shall be fully responsible for implementing the provisions of this program
pertaining to operations under his/her jurisdiction. The responsibilities listed below are the MINIMUM
required of each District employee. Individual initiative in developing a more comprehensive lossprevention program is strongly urged.
A. Elected Officials
Provide the Executive Director and the various Division Heads with the resources necessary to
effect a safe operation and supportive environment for its employees and citizens.
B. Executive Director
Designate a Safety Coordinator and ensure that safety responsibility is accepted and policies
implemented.
Require Division Head accountability for the safety performance of employees in their respective
departments.
Review all safety committee minutes and safety committee recommendations.
Review recommendations from the Safety Coordinator for new safety policies or modifications of
existing policies.
Manage the claims and litigation of same, as well as other risk management functions.
C. Safety Coordinator
The Safety Coordinator is responsible for guiding management in the formulation
and implementation of sound safety policies. Overall, the Safety Coordinator shall have the
responsibility to:

Organize and direct “The Safety Committee” and attend all Safety Committee meetings.

Review the District’s safety policies annually and recommend to the Executive Director
new safety policies or modifications of existing policies as necessary.

Provide the Executive Director with all safety committee minutes, safety committee
recommendations and summaries of significant accidents.

Develop an attitude of “Safety Mindedness”.

Provide technical know-how in the establishment of safety procedures, instructions, rules
and standards.

Analyze data on accidents and personal injuries for the purpose of corrective action to
determine direct causes and contributing factors in order to better understand the various
safety problems.

Discuss with Division Heads the application of safety procedures and practices within
their respective divisions.

Develop, organize and implement special safety programs and safety communication.
5

Periodically evaluate compliance of the District’s safety program requirements within
each division by inspecting facilities, equipment, and work practices.

Make follow-up safety inspections when required to ensure that unsafe conditions or
practices identified by the Safety Coordinator, Safety Committee or the Division Heads
have been properly corrected.

Inform the Executive Director and Division Heads about the status of matters affecting
the loss prevention program.

Coordinate compliance with federal, state, and local safety laws.

Maintain files and records on all accidents including injuries, vehicular accidents, property
damage and general liability.

Maintain the O.S.H.A. 300A Log.
D. Division Head
Each Division Head is responsible for the safe fulfillment of the District’s safety goals and
objectives, as well as for the health and welfare of each employee in his division.
While the authority to carry out the safety policy may be delegated to supervisors within the
District, overall responsibility for the safety record of the District cannot be transferred from the
Division Head. Specifically, each Division Head will:

Provide the leadership and positive direction necessary to maintain continuous emphasis
on loss prevention in all operations.

Interpret the District’s safety policies and apply them to the internal operations of the
division.

Develop safety procedures for division operations.

Insure that the safety policies and procedures set forth herein are in compliance by all
personnel under his/her direction.

All reports and required forms received from supervisors must be turned into the safety
coordinator within 24 hours of receipt.

Insure all accidents are reported and thoroughly investigated as required and, where
appropriate, prompt corrective action is taken whenever hazards are recognized or
unsafe acts are observed.

Review all accidents occurring in their respective division and discuss plans to bring
about a more positive loss reduction.

Document all training.

Correct all unsafe acts and conditions observed or reported.

Provide the personal protection equipment as required by certain operations, provide
training as necessary in the use of the personal protection equipment and insure it is
used, and used properly.
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
Encourage safety suggestions from employees.

Insure all employees are trained and, when necessary, retrained in safe procedures for
hazardous jobs and the proper use of safety equipment.

Actively participate on the District’s Safety Committee.

Insure safety is part of each employee’s Performance Evaluation.
E. Supervisor
The success of the loss control program depends on the sincere, constant and cooperative effort
of all supervisors and on their active participation and support. Supervisors shall strive to:

Insure that the safety policies and procedures set forth herein are in compliance by all
personnel under his/her direction.

Provide complete safety instructions to new employees prior to assignment of duties and
to existing employees prior to reassignment of duties.

Document all training.

Enforce all safety regulations and rules and ensure that employees understand that
violations will not be tolerated.

Inspect operations for unsafe practices and conditions and, where appropriate,
implement prompt corrective action to eliminate causes of accidents.

Investigate and report, in writing, all accident/injuries in a prompt and thorough manner.
This includes completing all required forms. All reports and required forms shall be
submitted to the respective Division Head within 24 hours of the accident.

Incorporate safety objectives in employee training sessions. To pass on safety
information/training, receive information on safety related problems and to stimulate
interest in safety.

Ensure employees practice good housekeeping and general maintenance.

Ensure proper maintenance of equipment for the reduction and elimination of hazards.

Provide the personal protection equipment as required by certain operations, provide
training as necessary in the use of the personal protection equipment and insure it is
used, and used properly.

Take the initiative in recommending correction of deficiencies noted in facilities, work
procedures, employee job knowledge, or attitudes that adversely may affect Park District
loss control efforts.

Insure safety is part of each employee’s Performance Evaluation.
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F. Employees
The employee has a responsibility for his/her own safety and likewise has a responsibility to
his/her coworkers, the community and employer. As such, the employee must:

Comply with established safe work rules and the special instructions of the supervisor.

Report all accidents and injuries immediately and cooperate in all accident and injury
investigations, supplying supervisors with full and complete information.

Report all unsafe conditions or defective equipment immediately to his/her supervisor.

Submit recommendations for safety and efficiency, as needed, to his/her supervisor.

Only operate equipment that he/she has been trained and authorized to operate.

Use personal protective equipment as required and/or needed in performing daily work
assignments.

Never abuse tools and equipment through improper use.

If any doubt exists about the safety of doing a job, he/she shall STOP and get instructions
from his/her supervisor before continuing work.
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IV. SAFETY COMMITTEE
The Safety Committee shall be organized and directed by the Safety Coordinator. The Safety Committee
shall be comprised of representatives from each department of the District. Safety committee meetings
shall be attended by all members and the Safety Coordinator. Agendas, minutes, goals and records of
the Safety Committee shall be maintained by the Safety Coordinator.
The Safety Committee shall have the following responsibilities:

Conduct monthly safety meetings.

Establish District/Division annual safety goals and objectives.

Review accidents/incidents that occurred since the last meeting for the purpose of
developing methods of preventing recurrence.

Review building inspections. Make recommendations to correct deficiencies by work
order or budget for major repairs or replacement.

Discuss common safety problems and disseminate information concerning current loss
prevention efforts.
The current members of the Vernon Hills Park District Safety Committee are:
NAME
Jessica Mitchell
Amy Darling
Jeff Fougerousse
James Kim
Jay Bullman
Rick Krocza
Matt LaPorte
Patty Monatelli
Mark Purcell
DEPARTMENT
Administration – Risk Mgmt
Administration – Admin Assist
Administration – Executive Dir
Parks – Facility Foreman
Recreation – Aqua/Fitness Sup
Parks
LFC – Facility Supervisor
Recreation – Front Desk Clerk
LFC- Membership Services Sup
TITLE
Member – Chair
Member – Secretary
Member
Member – Vice Chair
Member
Member
Member
Member
Member
Safety Committee Mission
To develop and promote a healthy and safe environment for all employees and visitors in our programs,
parks and facilities.
Safety Committee Purpose
The Vernon Hills Park District Safety Committee is a committee made up of agency staff working together
to identify and resolve safety issues within the park district.
To be successful, the committee must operate in an atmosphere of cooperation and be effective in
promoting and monitoring a sound safety program.
While the District is ultimately responsible for the safety program, the committee is responsible for
identifying and recommending solutions to problems as well as proactively anticipating safety concerns.
The Safety Committee is in place for the following purposes:
1. To help reduce the risk of workplace and public injury.
2. To help make safety activities an integral part of the organizations operating procedures, culture
and programs.
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3.
4.
5.
6.
7.
To serve as role models and champions for the safety program.
Increase and maintain the interest of employees in safety.
To provide an opportunity for free discussion of safety issues and to provide possible solutions.
To educate and communicate safety issues, programs and topics to employees and public.
To help ensure compliance with state and federal law and PDRMA risk management
recommendations.
Safety Committee Ground Rules
Vernon Hills Park District Safety Committee meetings will be conducted in such a manner to foster a
productive working environment. The principal goal is to determine solutions to safety issues affecting
our staff and patrons. The following ground rules apply:
1. Staff from the following locations, facilities, departments and job tasks will be represented as part
of the committee:
Departments: Parks, Recreation and Administration
Facilities: PMF, SCC, LCC, FAC, LFC
2.
3.
4.
5.
6.
7.
8.
The members of the committee shall be selected by department supervisors on an annual basis.
Employees are expected to serve on the Safety Committee during their employment with the
District.
The length of the membership on the committee is 1 year but can be longer if necessary.
A chairperson to the committee will be established to facilitate the meetings and lead the
committee. The chair person is the Safety Coordinator. The primary responsibilities of the
chairperson include:
a) Create an agenda for meetings. Distribute prior to all meetings.
b) Distribute minutes from meetings to committee members prior to all meetings.
c) Post minutes on the Company File after committee approval.
d) Coordinate the location, communicate the meeting and conduct orderly meetings.
e) Establish deadlines for committee actions.
f) Provide appropriate and timely follow-up to committee recommendations.
g) Provide a summary of committee actions and completed items.
h) Serve as the liaison between the committee and the Executive Director.
i) Promote safety by leading by example.
The Assistant Superintendent of Parks will serve as the Vice-Chairperson. The primary responsibility
of this position include:
a) Ability to conduct business and hold the meeting in the absence of the chairperson.
b) Continuity of leadership within the committee should the chair leave the agency or position.
c) Assist with subcommittee activities.
d) Promote safety by leading by example.
A secretary to take minutes of committee meetings is the Administrative Assistant who will submit
meeting minutes to the chairperson who will distribute to committee members prior to meetings. The
secretary will also promote safety by leading by example.
Each meeting will be scheduled for a one hour time-frame. If necessary, time limits will be placed on
selected topics.
Subcommittee action. Where there is an issue or topic that cannot be resolved within the business of
the meeting, a subcommittee will be selected and the issue turned over to the subcommittee. The
subcommittee may include members from within the safety committee as well as other employees
within the agency. Members of a subcommittee should be chosen based upon experience, expertise,
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responsibilities and capabilities. Subcommittee action will be taken back to the safety committee and shown
under old business.
9. Old Business. Old business will be tracked until some form of resolution has taken place.
10. Safety Topics. Topics covered and discussed at the meeting should consider the nature of the
potential safety hazard. Unsafe actions or conditions that pose a serious or immediate harm should
be given priority in the discussion and on the agenda.
11. The committee shall meet once per month or when safety committee action is needed.
12. If a committee member cannot make a meeting, they should contact the Safety Coordinator and if
deemed necessary, send a representative in their place.
13. The general ledger safety budget accounts for the District are:
02-00-00-550 Safety Training
02-00-00-650 Safety Supplies District Wide
Information about these funds can be viewed on MSI on the remote desktop. Contact the Safety Coordinator
prior to using funds.
14. All committee members will receive the following minimum training:
a) Roles of committee
b) Accident investigation
c) What is PDRMA?
d) Accident reporting procedures
e) Statements of Admission
f) How to identify unsafe action/behaviors
g) How to respond to unsafe conditions/behaviors
h) Other topics to support initiatives
15. Safety Recommendations from staff and/or patrons will be submitted to the committee verbally or by
filling out a Safety Recommendation form and sending to the Safety Coordinator. Safety
recommendations will be reviewed and discussed at the following safety committee meeting or
sooner if deemed necessary. Decisions and actions made by the committee will be forwarded to all
employees.
Safety Committee Guidelines for Being a Productive Member
Why have you been selected to be on the Safety Committee?
1. You have been identified as a safety conscious employee who sets examples for co-workers.
2. The organization feels that you can make a difference in promoting and developing the safety
program of the District.
What are the rewards of being on the Safety Committee?
1. An increased knowledge of District operations.
2. A better understanding of policies, procedures and departmental interaction.
3. A greater awareness of the importance of relationships and communication.
4. The ability to have direct influence on preventing and minimizing the frequency and severity of
accidents and injuries within the District.
What can you do to be a productive member of the Safety Committee?
Do:
 Prepare for and attend all meetings.
 Serve as a safety role model, by leading by example. This can be done by wearing your personal
protective equipment, seatbelt and following applicable safety policies and procedures.
 Help make your department or facility an example of how a successful accident prevention program
operates.
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



Keep your supervisor and fellow workers informed of safety topics.
Listen to fellow employee’s and supervisors opinions and viewpoints on safety and bring back their
concerns or comments to the committee.
Not all safety committee business happens at prescribed meetings. It is important to always promote
safety initiatives and communicate the District safety message.
Talk to workers about correcting unsafe conditions and performing unsafe behaviors.
Do Not:
 Let yourself be used to obtain/repair equipment and/or develop or adopt policies that are not needed
or directly relate to safety in the workplace.
 Violate established safety rules or procedures.
 Let yourself become the safety cop. Safety is everyone’s responsibility.
 Take a negative attitude regarding an unsafe action or behavior. Work with supervisors and/or staff
to work through solutions to the situation.
V. ACCIDENT INVESTIGATION PROCEDURES
All accidents including vehicular accidents resulting in property damage and/or personal injury or illness
must be reported immediately by the employee involved to their supervisor.
The supervisor responsible for the injured worker or driver involved in an accident is responsible for
conducting an investigation and completing written accident reports.
Any accident that requires emergency medical personnel, the police or is an employee work related
accident requires a full investigation.
Investigation must begin immediately after the occurrence, or immediately after learning of the
occurrence. Before beginning an accident investigation the supervisor must notify their division head.
The division head must determine if the accident investigation can be carried out solely by the supervisor
or if the division head and or safety coordinator should assist in the investigation.
The supervisor/investigator should expect to:

Complete a Supervisor Accident / Incident Investigation Form.

Make a personal inspection of the physical location of the accident and/or working conditions.

Clearly identify all individuals involved, including witnesses and property owners.

Ask questions of those involved, witnesses, and coworkers, concerning the events
immediately prior to the accident and what they may have actually seen or not seen.

Inspect the tools, material equipment or vehicles involved in the accident.

Take pictures, written statements, material samples, etc.

Determine direct causes and contributing factors.

List methods for preventing reoccurrence
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
Complete all necessary reports.

Turn in the Supervisor Accident / Incident Investigation Form to the Safety Coordinator within
24 hours of the completion of the investigation.
The extent of investigation required will depend upon the severity, potential or actual, of the accident or
injury.
The following forms must be completed for worker injuries or illnesses resulting from employment related
occurrences:
Accident/Injury Report – Employee – PDRMA Form 04
Supervisor Accident / Incident Investigation Report
The following form must be completed for vehicle accidents:
Vehicle Accident Report – PDRMA Form 02
The following form must be completed for property damage (theft, burglary, vandalism, etc.):
Property Accident/Damage Report – PDRMA Form 03
The following form must be completed for general liability accidents (citizen complaints, slip, fall, etc.):
Incident Report
Accident/Injury Report – Participant or Incident Report – PDRMA Form 01
All original reports must be forwarded to the Safety Coordinator. Any supplemental reports or information
must also be forwarded to the Safety Coordinator.
All of the above forms can be found on the District’s company file in the safety folder, located in the
Business Office folder.
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VI. STATEMENT OF ADMISSION
A statement of admission is what to say and what not to say when an accident or incident occurs at the
District. When an emergency or accident/incident occurs, many different people will ask questions. It is
important for the reputation of the District that an accident/incident is handled calmly and professionally,
with respect and consideration given to patrons and staff involved.
When asked questions about any accident/incident that happens on District property such as auto
accident, injured patron, injured employee, lost child, fire, or chemical spill follow these guidelines of Do’s
and Don’ts.
When supplying information:
DON’T
* admit guilt
* release names
* speculate about what occurred
* assume an outcome
* fix blame or try to cover-up/mislead a situation
* state that the Park District will “take care of it”
DO
* remain calm
* stay positive
* release only verified information
* admit that the Park District is aware of the information and will be conducting an
investigation
* state that information is being gathered
* REFER MEDIA TO EXECUTIVE DIRECTOR JEFF FOUGEROUSSE
A good statement example that may be used is:
“The Park District is aware of the situation and is in the process of conducting an investigation. To
receive the most accurate information, please speak with Executive Director, Jeff Fougerousse. He can
be located at the Larry Laschen Community Center, 294 Evergreen Drive. His phone number is 847-9966930.”
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VII. GENERAL SAFETY WORK RULES
All employees in all departments must be aware of, understand, and comply with general work safety
rules. The intent of this section is to provide all employees with guidelines and directives to perform their
jobs safely and to reduce their exposure to workplace hazards.
Division Heads and Supervisors may establish additional job specific rules for their employees. Division
Head and Supervisor safety rules must be complied with and enforced in the same manner as the
general District safety rules.
The following general safety work rules have been established for all employees and must be complied
with.

Report all work-related injuries or illnesses immediately, no later than the end of work shift, to
the respective supervisor regardless of degree of injury or illness. The Supervisor must
complete the Accident/Injury Report and forward it to their supervisor.

Inspect tools and equipment (including motorized vehicles) before use. Report defects to
supervisors and other potential users. Do not use unsafe tools or equipment.

Operate only equipment you have been trained and authorized to use.

Report to work in appropriate clothing suitable for the type of work performed.

Wear personal protective equipment as required for the work to be performed.

Refrain from removing or making ineffective safety guards, appliances or devices from
machinery or equipment except for the sole purpose of making repairs or performing
maintenance. All other devices must then be replaced and/or made effective before
operation is resumed.

Turn off and lock-out all sources of power before repairs, adjustments or cleaning of
equipment or machinery if conducted.

Keep work areas clean and free of debris, tools and/or materials not necessary for the job.

Keep general areas, aisles, and exits clear of tools, equipment and material.

Use proper techniques for lifting and carrying of material.

Operate all machinery and equipment in an approved safe manner so as not to endanger
persons or property.

Know the location of first aid kits and AED’s in your work areas.

Obey all motor vehicle laws. Vehicle use rules and regulations are located in the Personnel
Policy Manual.

Apply safety in all situations.

Comply with all department safe work rules, procedures and supervisors’ instructions.
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VIII. PERSONAL PROTECTIVE EQUIPMENT
The designation and use of protective equipment for all jobs which have an inherent injury potential shall
be specified by the supervisors involved. Detailed specifications for the design, purchase and use of all
protective equipment shall be coordinated among authorized department personnel, the supervisors and
users. Specialized Protective Equipment specified as mandatory on hazardous jobs shall be provided by
the Park District, and employees shall be fully accountable for its use and condition.
The following personal protective equipment must be worn when the hazards described below exist:

Hard hats to protect the head against falling objects, head bumping situations or electrical
conductors.

Goggles, face shield or safety glasses to guard against debris.

Ear plugs or ear muffs to guard against prolonged exposure to noise exceeding sound
tolerance levels defined by law or excessive noise exposures.

Respirators, gas masks and self-contained breathing apparatus to protect employees against
toxic or abnormal atmospheric conditions.

Safety shoes to protect feet against crushing effect from dropped articles or from vehicle
wheels, machinery etc.

Reflective vests or bright article to increase worker’s visibility while working in or around
traffic lanes.

Protective clothing such as gloves, sleeves, aprons, leggings and full suits to protect against
lacerations, abrasions, bumps, heat, melted metals or spilled chemicals, etc.
When the use of personal protective equipment has been specified for hazardous work, its use is
mandatory. Supervisors are held accountable for insuring that employees do not work without use of
appropriate personal protective equipment.
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IX. EMPLOYEE JOB ORIENTATION & TRAINING
Job orientation and training is essential and mandatory for all new employees or reassigned employees.
All employees are required to meet with the Safety Coordinator for safety orientation and are also
required to attend various safety trainings throughout the year. Job specific orientation will be provided
by the employee’s immediate supervisor and must be given prior to the employee starting work.
Employees may also require specialized training in the use of tools and equipment.
The following safety aspects for the specific job should be communicated to each employee:

Personal protective equipment must be worn whenever the nature of the job indicates.

Identification of access routes through the work site and emergency evacuation procedures.

Housekeeping requirements.

Equipment machinery maintenance.

Procedures for reporting unsafe practices and conditions.

The immediate reporting of and treatment of all injuries and illnesses (includes location of
First-aid treatment stations and closest Medical Facility).

Training requests made to an employee by a supervisor must be attended.

Employees must inform supervisors if their job cannot be performed safely and request
additional safety training when necessary.

Other items of safety importance that may relate to the particular assignment.
PDRMA also requires employee in-service training on specific safety topics. The following is a list of the
required PDRMA training. Other job specific training may be requested by your supervisor.
Annual
Statement of Admissions
Emergency Response Plans
Right-to-Know
Communicable Disease
Lifting/Back Safety
Hearing Protection
Respirator Use
2-Year
Vehicle Check Rides
Higher Risk Equipment
Lockout/Tagout
Confined Space
Personal Protective Equipment
Fall Protection
Behavior Management
First Aid/CPR/AED
17
3-Year
Fleet Safety
Harassment
X. BUILDING AND FACILITY SAFETY INSPECTIONS
Safety inspections are an important element of any accident prevention program and are designed to
identify unsafe conditions and procedures. Unsafe conditions or procedures frequently result in
unplanned and undesirable events (accidents). Liability and workers compensation losses as well as the
cost of damaged property can frequently be avoided through the identification and correction of unsafe
conditions.
Division Heads, in conjunction with the District’s Safety Committee, are responsible for requiring
documented inspections of facilities under their control.
Inspection checklists must be used during the inspections. After completing an investigation checklist the
Supervisor must turn the checklist in to their Division Head. Based on the Supervisor’s recommendations
the Division Head will issue work orders as necessary to correct deficiencies. The Division Head will
include in their next budget proposal any larger repairs or the replacement of equipment that does not
require immediate attention.
The inspection reports should contain the following information:





Date of inspection
Building/location inspected
List of deficiencies discovered
Corrective recommendations, including timelines for corrections
Name of inspector(s)
Division Heads should require reported deficiencies to be corrected as quickly as feasible within the
specified time frame. In the case of imminently dangerous hazards, corrections must be completed
before work resumes.
Supervisors in all divisions should continuously inspect facilities, property, roadways and sidewalks as
they go about performing their normal duties. Any observed defects should be corrected immediately or
promptly reported in writing to the Division Head.
18
XI. EMPLOYEE RIGHT TO KNOW/HAZARD COMMUNICATION
PROGRAM
The purpose of the Hazard Communication Program (the “Program”) is to establish procedures for the
District to comply with the OSHA Hazard Communication Standard, Title 29 Code of Federal Regulations
1910.1200. This is done by compiling a hazardous chemicals list, by using Safety Data Sheets (SDS), by
ensuring that containers are labeled and by providing employees with training. The full policy can be
found on the Company File/Business Office/Safety-Risk Management folder and on the Company
File/Resource Library/OSHA folder.
This Program applies to all work operations where employees may be exposed to hazardous substances
under normal working conditions or during an emergency situation.
The Safety Coordinator has overall responsibility for the Program. The Program will be reviewed and
updated as necessary. The written Program will be kept at each location and with the SDS file and may
be reviewed or copied by any employee. Each Division Head has direct responsibility for the
implementation of this Program in his respective area.
Under this Program, employees will be informed of the contents of the Hazard Communication Standards,
the hazardous properties of chemicals with which they work, safe handling procedures, and measures to
take to protect themselves from these chemicals. Employees will also be informed of the hazards
associated with non-routine tasks and the hazards associated with chemicals in unlabeled containers.
Division Heads are responsible for:
 Ensuring all Hazardous Substance containers are labeled.

Requesting an SDS every time a Hazardous Substance is purchased.

Maintaining an SDS file for all such Hazardous Substances.

Each District building will keep a binder of SDS for each hazardous substance used in their work
areas.
Safety Data Sheets
SDS provide the specific information concerning the chemicals you use. The SDS will be a fully
completed OSHA Form 174 or equivalent. The Division Head will ensure that each work site maintains
an SDS for hazardous materials at that location. SDS’s will be made readily available during all shifts.
Individual Divisions are responsible for acquiring and updating SDS. Division Heads will contact the
vendor if additional research is necessary or if a SDS has not been supplied with an initial shipment. All
new procurements for the District must include a demand for a SDS.
Labels and Other Forms of Warning
Each Division Head will ensure that all hazardous chemicals at the locations are properly labeled and
updated as necessary. Labels will list the chemical identity, appropriate hazardous warnings, and the
name and address of the manufacturer, importer or other responsible party.
If chemicals are transferred from a labeled container to a portable container that is intended only for
immediate use, no labels are required on the portable container. Pipes or piping systems will not be
labeled but their contents will be described in training sessions.
If an employee discovers an unlabeled container they suspect might contain a hazardous substance, they
should immediately advise their supervisor. The supervisor shall review the containers labels and the
SDS for that substance. If appropriate, they shall prepare a hazardous substance label for that container.
19
Non-Routine Tasks
When employees are required to perform hazardous non-routine tasks, a special training session will be
conducted regarding the hazardous chemicals to which the employee might be exposed and the proper
precautions to take to reduce or avoid exposure.
Training
Everyone who works with or is potentially exposed at the workplace to hazardous chemicals will receive
initial training on the Hazardous Communication Standard and the safe use of those hazardous chemicals
by their Division Head or Supervisor. Whenever a new hazard is introduced, additional training will be
provided. Supervisors will be trained regarding hazards and appropriate protective measures so they will
be able to answer questions from employees and provide daily monitoring of safe work practices.
The training plan will emphasize these items:

Chemical and physical properties of hazardous materials (e.g., flash point, reactivity) and
methods that can be used to detect the presence or release of chemicals.

Physical hazards of chemicals (e.g., potential for fire, explosion, etc.).

Health hazards, including signs and symptoms associated with exposure to chemicals and
any medical condition known to be aggravated by exposure to the chemical.

Procedures to protect against hazards (e.g., personal protective equipment required, proper
use, and maintenance, work practices or methods to assure proper use and handling of
chemicals).

Work procedures to follow to assure protection when cleaning hazardous chemical soils and
leaks.

Instruction on how to read and interpret the information on both labels and MSDS and how
employees may obtain additional information.
20
XII. POLICIES
3 POINTS OF CONTACT POLICY
Improperly entering and exiting (or mounting and dismounting) vehicles, trucks, tractors, buses, vans, trailers,
ladders, stairs or other pieces of equipment can increase the risk of injury. To reduce or eliminate the risk of
injury, all staff will exercise the 3 Points of Contact for identified job tasks.
The 3 Points of Contact method is maintaining contact with one hand and two feet or two hands and
one foot at all times when mounting or dismounting a vehicle or equipment. The 3 Points of Contact
method forms a stabilizing triangle of contact.
The purpose of this policy is to identify job tasks that require the use of a 3 Point of Contact Procedure
and to establish protocols for carrying out a safe 3 Point of Contact.
This policy applies to all full-time, part-time and seasonal employees in all departments who enter and exit any
vehicle, or mount and dismount any type of equipment.
Supervisors will be responsible for communicating this policy to employees and reinforcing the policy while
observing day-to-day operations. See your supervisor or the Safety Coordinator for specific questions. Any
exceptions to this policy shall be in writing and approved by the safety committee and executive director.
Job Tasks Required to Use 3 Points of Contact
Areas where 3 Points of Contact should be required include, but are not limited to, the following job
classifications and work areas:
 Entering or exiting any District vehicle
 Mounting or dismounting any piece of District equipment (tractors, trailers, mowers, etc.)
 Climbing up and down lifeguard stands
 Climbing up and down stairs or ladders
This list is not all inclusive and will be updated as necessary.
21
30-SECOND SITE SAFETY WALK-THROUGH POLICY
Every job site and job task has the potential for safety hazards. In addition, specific job site operations also provide
unique challenges in preventing employee injury. To reduce or eliminate the risk of injury, all employees shall
conduct a 30-Second Site Safety Walk-Through prior to beginning a job task.
To do this, employees should pause for 30 seconds before starting a work task or activity and reflect upon the
potential job safety hazards or concerns that relate to the job at hand. Due to the unique nature of each job site and
task, an employee should consider hazards associated with their specific job site or task.
The purpose of this policy is to identify job tasks that require a 30-Second Site Safety Walk-Through and establish
protocols for implementing the 30-Second Site Safety Walk-Through.
This policy applies to all full-time, part-time and seasonal employees in all departments.
Supervisors will be responsible for communicating this policy to employees and reinforcing the policy while
observing day-to-day operations. See you supervisor or the Safety Coordinator for specific questions. Any
exceptions to this policy shall be in writing and approved by the safety committee and executive director.
Before beginning a job:

Pause before you approach :
o Ask yourself: “Are there any obvious potential safety hazards?”
o Generally, your first impression will be correct.

Observe your surroundings:
o What is there about the location, terrain, ground or flooring that could create a hazard or cause
an injury?

Observe the traffic in or around the work site:
o Will vehicle or pedestrian traffic cause a safety hazard or concern?

Protect yourself!
o Should you be wearing personal protective equipment?
o Do you have the proper personal protective equipment?

Consider the unknown:
o What is unique about the site that may cause a safety concern?
o Will the equipment, materials or job task introduce safety concerns?
Note: Any hazards or safety concerns observed during the 30-Second Safety Walk-Through should be eliminated
or minimized. Always follow applicable agency safety policies and procedures. If you are unsure, contact your
supervisor before beginning the job task and report any safety hazard immediately.
22
EYE PROTECTION POLICY
RESPONSIBILITY
It will be the responsibility of the Safety Coordinator to disseminate this policy to all Division Heads.
Supervisors will be responsible for communicating this policy to employees. Any exceptions to this policy
shall be in writing from the Safety Coordinator.
DEFINITIONS
Eye protection means ANSI approved safety glasses, goggles, and/or face shields. Safety glasses mean
ANSI approved safety eye glasses equipped with side shields.
POLICY
Protective eye wear is required while carrying out the following job tasks/duties:
Chemical use (goggles)
Mowing
Hammering, Chiseling, Chipping
Saws, Concrete Saws, Sanders
Nail Guns, Grinders
Dusty/Dirty Conditions (goggles)
Concrete Work
Jack Hammers
Power Washers
Dragging Ball Fields (goggles)
Welding/Hot Work
Snow Blower
Electrical Work
Litter Pick-up
Brush Removal/Chipping/Chain Saw
Applying Pesticide & Herbicide
Driving Open Cab Equipment
Back Pack Blowers
Weed Trimming Equipment
Refuse Collection
Bloodborne Pathogen Cleanup (goggles)
Scraping Paint
Compressed Air Use
Working Under Vehicles
Drilling/Drill Press
Working around High Pressure Liquid
Stump Removal
Painting
Supervision/Inspection of above
The above list is not all inclusive. Employees are encouraged to wear eye protection while carrying out
normal duties.
NOTE: Contact lenses or prescription glasses do not constitute protective eye wear. Persons wearing
contacts or prescription glasses are still susceptible to dust, chemicals, and exposure to debris.
SAFETY GLASSES
The Park District will provide an initial pair of both clear and tinted safety glasses (or protective eyewear
to fit over prescription glasses) to employees carrying out job tasks necessary for eye protection. Such
eye protection will be replaced by the Park District when damage is due to a work related incident or
normal wear. Employees who need to replace eye protection for other reasons will be charged the price
of such equipment replacement. Employees who receive an annual clothing allowance may elect to have
the replacement cost deducted from their clothing allowance.
SAFETY GOGGLES
Safety goggles should be worn when working with chemicals, extreme dusty operations, bloodborne
pathogen clean-up, and/or cross contamination at first aid scenes. Employees shall obtain such
equipment from their supervisor.
GRINDING AND WELDING GOGGLES/FACE SHIELD
Specialized equipment is necessary for grinding (stump grinding) and welding/hot work. Such equipment
is required while carrying out grinding and welding/hot work activities and should be located at the
specific equipment location. See your Supervisor if eye protection is not available.
23
SEASONAL EMPLOYEES
The Park District will provide seasonal employees with nonprescription safety glasses and/or fit over eye
glasses protection. All non-prescription protective eyewear provided by the Park District must have
protective side shields.
DISCIPLINARY ACTION
Failure to wear eye protection including safety glasses, goggles and face shields, as required by this
policy, is a cause for disciplinary action. Employees may be orally warned, receive a written reprimand,
be suspended, receive disciplinary probation or be dismissed for failing to wear proper eye protection.
24
FIRE PROTECTION SPRINKLER SYSTEM IMPAIRMENT POLICY
Introduction
There are times when it may be necessary to disable sprinkler, fire suppression and/or fire alarm systems
at the District. The probability of a fire or explosion causing major damage is increased whenever a
system, alarm or device is impaired.
Impairment is defined as a shutdown (in whole or in part) of a fire protection system. Fire protection
systems include sprinkler systems, standpipe/hose systems, fire pumps; fire protection water supplies,
fire mains; fire alarm systems and special extinguishing systems (i.e. clean agent, wet/dry chemical,
foam/water, etc.).
Many large losses in protected properties might otherwise have been small had it not been for an
impaired fire protection system. When impairment is planned or occurs accidentally, precautions must be
taken to minimize the duration and extent of the impairment, ensure prompt restoration, provide
temporary protection and supervision, and reduce hazards in the affect areas.
Purpose
The purpose of the policy is to provide instruction to District employees about how to disable and reenable fire protection sprinkler systems.
Scope
Employees and contractors shall follow this policy whenever it is necessary to disable a fire protection
sprinkler system. The policy applies to all sprinkler systems, fire suppression systems and fire alarm
systems and their components. This includes planned or emergency outages of the system or devices.
Sprinkler impairment requirements can be found in the International Fire Code Section 901.7.
Types of Impairment
There are three types of impairments: Planned; Emergency; and Hidden.
A Planned Impairment is a scheduled impairment. It may occur during routine preventative
maintenance, during facility renovation or new construction. Emergency Impairments, sometimes called
unplanned impairments, occur when an unexpected event impairs the normal function of the protection
system. Emergency impairments are the result of a fire accident or damage incurred to the sprinkler
system, such as a ruptured or leaking pipe or an interruption of the water supply. A Hidden Impairment,
or concealed impairment, is one which is not known to exist and is, therefore, the most serious type. It
occurs when a fire protection system is inadvertently left out of service upon completion of work, a system
is shut down without proper notification, or a system is maliciously shut down.
Assignment of Impairment Coordinator
The International Fire Code 901.7.1 requires the assignment of an Impairment Coordinator. The District’s
Superintendent of Parks is the designated Impairment Coordinator
 Authorizes the shutdown of fire protection systems.
 Ensures that impairment procedures are being followed and completed.
 Notifies fire department of any impairment and when back in service.
 Prohibits smoking and hot work in the area.
 Monitors areas of building where fire protection is out of service.
 Completes permit and phones or faxes information to PDRMA.
Phone 630-769-0332 Fax 630-769-0449
 Verifies that steps to restore systems to service have been followed and that systems are
restored to service as soon as possible.
 Files completed sprinkler impairment permit in permit folder located at the Park Maintenance
Facility.
25
Sprinkler Impairment Permit
The sprinkler impairment permit helps plan and manage impairments and restore full fire protection.
Hang the permit on the control valve or other impaired device. The permit acts as a reminder that
authorization is needed before the system can be shut down and to indicate that a system, or portion
thereof, has been removed from service. The head maintenance worker at each building should be
familiar with the procedure involved.
PROCEDURES
Before a Planned Impairment:
 Determine the expected duration of the impairment, and the area of the building involved.
 Inspect the areas or buildings involved and determine the increased risk.
 Get authorization from the District’s Impairment Coordinator (Superintendent of Parks) to shut
down the sprinkler system.
 Notify the fire department so they can be ready to handle any emergency that might occur.
 Notify the alarm company that the sprinkler system will be out of service.
 Plan to have temporary fire protection on hand; extra fire extinguisher or charged fire hose lines if
applicable.
 Shut down any hazardous operations involving flammable liquids or spark generating equipment.
 Relocate combustible materials from an impaired sprinkler area to an area protected with
sprinklers, if possible.
 Expedite the work. Worker, materials, equipment and tools should be ready before any system is
shut off.
 Attach the impairment permit to the affected sprinkler control valve or control device.
 Notify the employees in area that fire protection systems will be shut off.
 If the impairment is prolonged, consider setting up temporary sprinkler protection, by running a
hose from the hydrant to the 2-inch drain of an active sprinkler system.
 Determine how to quickly return the sprinkler system to service in case a fire occurs during the
impairment.
 Lastly, shut down the affected fire protection system and begin work.
During the Impairment:
 Prohibit all hot work including cutting and welding. If hot work is essential to complete the work,
discuss in advance with the fire marshal or the Superintendent of Parks.
 Patrol area where protection is out of service. If the impairment occurs for more than one work
day or if the alarm notification system is also impaired the building has to be occupied 24 hours.
 Prohibit smoking.
After the Impairment:
 Open all valves that were secured during the impairment.
 Remove impairment permit once valves are open.
 Lock sprinkler control valves in the wide open position.
 Conduct a 2-inch drain test in the wide open position.
 Ensure the fire protection system is placed back to “automatic” service.
 Reset alarm system and notify the alarm system.
 Notify the Impairment Coordinator.
 Notify employees that fire protection system is back in service.
 Notify the fire department that system is back in service.
 Notify PDRMA that system is back in service and file permit in folder located at the Park
Maintenance Facility.
26
Emergency Impairment:
 For unplanned impairments such as a sprinkler pipe leak or break after a freeze, immediate
action must be taken to control a major loss.
 Stabilize the situation and immediately follow the procedures in “Before a Planned Impairment”.
 After repairs have been completed follow the procedures in “After the Impairment”.
Hidden Impairment:
The hidden impairment can be prevented by:
 Locking all sprinkler control valves in the open position with a sturdy lock and chain.
 Inspecting all sprinkler control valves monthly to assure that they are locked and in the open
position.
 Inspect, test and maintain all fire alarm and fire detection devices regularly.
If the inspection system is found impaired, the conditions should be immediately reported to the District’s
Impairment Coordinator.
Employee Training:
The following District personnel are to be trained in the Sprinkler Impairment procedures.
 All facility and maintenance department managers and supervisors.
 All maintenance department personnel that work with the sprinkler and fire protection systems.
During the training, the Sprinkler Impairment Permit is shown and trainees are instructed on how to follow
the steps on the permit. A copy of the policy is to be issued to each person and a signed receipt is
required that verifies trainees have read the policy and understand how the system works.
Contractors Must Follow Sprinkler Impairment Policy
All contractors that work on fire protection system or need to shut off the fire protection system during
construction, remodeling or short duration repairs must follow the Fire Protection Sprinkler System
Impairment procedures outlined in the District’s policy. A copy of the policy is to be issued to the
contractor(s) and a signed receipt is required that verifies they have read and will comply with the
District’s policy.
Contractors must coordinate with the building maintenance supervisors, who will inform the Impairment
Coordinator, before closing a sprinkler valve to ensure that all Fire Protection Sprinkler System
Impairment steps are followed and action to mitigate fire losses are taken. The fire protection system
must be restored to full service as soon as possible to provide fire protection to the building.
27
HOTWORK/CUTTING/WELDING POLICY
The Vernon Hills Park District recognizes that performing hot work jobs indoors and outside that may
involve soldering, cutting, welding, thawing pipe, grinding or related activities elevates the risk for fire and
or injury. By adopting this policy, the District aims to reduce the risk for incidence of accidents for
employees who perform any type of hot work.
Hotwork/cutting/welding projects can be extremely dangerous activities if the proper precautions are not
taken. The District will provide safe working conditions by ensuring employees are properly trained, that
proper personal protective equipment is used, and that the work area is properly inspected prior to
performing any hot work project. Statistics show that during hot work situations there is an increased risk
of fire. Implementing adequate fire prevention controls in hot work areas can greatly reduce the potential
for fire. A significant number of fires are caused by independent contractors (e.i., roofers, plumbers,
painters, etc.) performing hot work. Therefore, all contractors performing hot work are required to comply
with this procedure.
Pre Work Checklist
 Supervisors complete a hot work permit and a copy is retained. Hot work permits are located at
the Park Maintenance Facility 1400 Indianwood Drive, Vernon Hills, Illinois 60061.
 Any compressed gas cylinders to be moved in a vehicle must be firmly secured in an upright
position, trapped or chained in place, and all safety caps securely screwed in place.
 Verify that sprinkler systems, fire extinguishers, or water hoses are in good working condition.
 Inspect all hot work equipment to make sure it is in good working condition.
 The following personal protective equipment (PPE) is made available and is used:
- Face shield/proper eye lenses
- Leather gloves
- Leather gauntlets, long sleeve shirt, pants, etc.
 Evaluate these fire safety precautions within 35 feet of the work area:
- Ensure the atmosphere does not contain explosive chemicals
- Remove any flammable liquids, paper or related items from the work area
- Use fire resistant tarps or metal shields over floors, walls, or other openings
- Sweep the floor of any debris
- Wet down combustible floors, walls and related areas when possible
Fire Watch/Work Area Monitoring
 There should be at least one employee provided for an onsite fire watch for at least 60 minutes
following the completion of the hot work.
 The fire watch should be provided with an appropriate fire extinguisher or water hose and
communication device.
 The fire watch should be on the lookout for signs of heat, smoke, etc., which may occur in the hot
work area. Also, look for signs of fire above or below ceilings and on both sides of walls and
floors.
 In the event a fire is noted, the employee should immediately sound the fire alarm and call the fire
department (911). The employee conducting the fire watch can then attempt to extinguish the
fire. Fires that occur in walls or between floors may be difficult to extinguish after they have been
smoldering. For this reason, it is very important that the fire department be contacted so that they
can conduct a professional assessment to determine if the fire is fully extinguished.
 The hot work area should be inspected approximately 4 hours after the job is completed to again
ensure that no fire is present.
28
PHYSICAL FITNESS FACILITY MEDICAL EMERGENCY PLAN
Introduction
This document serves as the plan for responding to medical emergencies at the Sullivan Community
Center, Laschen Community Center, Lakeview Fitness Center, Family Aquatic Center and Parks
Maintenance Facilities. The plan not only encompasses the use of an automated external defibrillator
(AED), but is also intended to provide a timely, proper response to the occurrence of any other sudden,
serious, and unexpected sickness or injury that would lead a reasonable person, possessing an average
knowledge of medicine and health, to believe that the sick or injured person requires urgent or
unscheduled medical care. The plan designates contacts to be notified in the event of a medical
emergency (see emergency contacts section below). Staff at these facilities should call 911 for
medical emergencies, including each time an AED is used. (Source: Illinois Department of Public
Health: Physical Fitness Facility Medical Emergency Preparedness Code, 2005).
AED Program Roles and Suggested Responsibilities
Responders use of the AED should not replace the care provided by emergency medical services (EMS)
providers, but is meant to provide a lifesaving bridge during the first few critical minutes it takes for
advanced life support providers to arrive. Upon arrival of the EMS providers, care of the injured person
should be transferred. The automated external defibrillator (AED) will enable trained responders at the
Vernon Hills Park District to deliver early defibrillation to victims in the first critical moments after a sudden
cardiac arrest.
AED Coordinator
The AED Coordinator is an employee of the Vernon Hills Park District who is the primary liaison between
the Vernon Hills Park District AED program and the local fire department. This person has the
responsibility for maintaining the AED equipment and supplies, organizing training programs and regular
re-training programs, forwarding any incident data to PDRMA and holding post-incident debriefing
sessions for any employee involved.
AED Coordinator
Office Number
Cell Phone Number
Jessica Mitchell
847-996-6934
989-614-0256
Trained Responders
Specific employees are trained to use the AED(s) in a sudden cardiac arrest emergency. The AED
Coordinator maintains a list of trained responders.
Training Program(s)
The Vernon Hills Park District used the American Heart Association as its AED training program. This
program has been approved by the Illinois Department of Public Health (IDPH). The AED Coordinator
shall maintain a list of training dates and attendees.
AED Use Protocol – For victims ages 8 years and older
In Case of Emergency:




Assess scene safely. If scene is safe;
Assess responsiveness. Tap the person on the shoulder and shout “Are you Ok?”
If the person is unresponsive:
Activate the emergency response plan:
o Call 9-1-1. Provide dispatcher with location, emergency details and notify them that an
AED is being deployed at the facility.
o Contact targeted responders and indicate the location of the person (e.g., AED responder
needed, lower level).
29
o





Call designated person to wait at the front entry and help lead the EMS personnel to the
injured person.
Conduct Initial Assessment or Assess for Responsiveness:
o Assess airway. Perform head-tilt, chin lift to open airway.
o Assess Breathing. Look, listen, feel. If breathing is absent, use barrier mask to deliver 2
rescue breaths.
o Begin CPR
Perform CPR until defibrillator arrives:
o Compress and release chest 30 times (Rate: 100 compressions/minute)
o Ventilate. Give 2 rescue breaths.
o Continue CPR, do 30 compression followed by 2 rescue breaths until the person clearly
moves or the AED arrives.
When defibrillator arrives:
o Place the defibrillator near head of the person on same side as the rescuer.
o Turn on the defibrillator.
o Bare and prepare chest (cut or tear away clothing, if excessive chest hair, shave or clip;
dry the chest if wet).
o Follow defibrillator’s verbal and visual prompts.
o Apply electrodes (follow drawings on pads).
o Allow defibrillator to analyze.
o If indicated, deliver shock by pressing the shock button.
o Continue care per defibrillator’s prompts until EMS arrives.
Assign an employee to wait for EMS providers at front entry and help guide them through building
to the person.
First responders should communicate any important information to the EMS providers such as:
o Person’s name.
o Any known medical problems, allergies or medical history.
o Time the person was found.
o Initial and current condition of person.
o Help EMS personnel as requested.
AED Application in Pediatric Patients – 1 through 7 years old
AED use in pediatric cardiac arrest patients should be used in conjunction with child / infant electrode
pads, which are designed to automatically reduce AED defibrillation energy to a more clinically
appropriate output. However, new studies have shown that if pediatric pads are not available an AED
designed for an adult may be used safely on children between 1 and 8 years of age.
AED Protocol for a child under 8 years of age (but not under one year old):
 Assess scene safely;
 Assess responsiveness;
 If the child is unresponsive;
 Activate emergency response plan – Call 9-1-1 (see plan details in AED protocol section above);
If you are alone, first perform two minutes of airway assessment before leaving the child to call
9-1-1.
 Conduct Initial Assessment or Assess for Responsiveness:
o Assess airway. Perform head-tilt, chin lift to open airway.
o Assess breathing. Lock, listen, feel. If breathing is absent, use barrier mask to deliver 2
rescue breaths.
30
o Begin CPR.
Perform CPR until defibrillator arrives:
o Compress and release chest 30 times (Rate: 100 compressions/minute)
o Ventilate. Give 2 rescue breaths.
o Continue CPR, do 30 compressions followed by 2 rescue breaths until the person clearly
moves or the AED arrives.
 When defibrillator arrives:
o Place the defibrillator near head of the person on same side as the rescuer.
o Turn on defibrillator.
o Bare and prepare chest (cut away clothing, dry the chest if wet).
o Follow defibrillator’s verbal and visual prompts.
o Apply pediatric electrodes (follow diagram on pediatric pads).
o Allow defibrillator to analyze.
o If indicated, deliver shock by pressing the shock button.
o Continue care per defibrillator’s prompts until EMS arrives.
Other Medical Emergencies
The previous section addresses cardiac arrest medical emergencies in which a person might benefit from
an AED. However, it is important to recognize that there are also a wide range of medical emergencies
other than sudden cardiac arrest. As in the case of using an AED, persons suffering from other medical
emergencies can also benefit when staff recognizes that an emergency exists, acts promptly to summon
emergency medical services to the facility by calling 911 and provides a level of attention commensurate
with their level of first-responder training until paramedics arrive on the scene.

The following is a list of potential medical emergencies. The list is not all inclusive. It is the responsibility
of the manager on duty to activate the medical emergency plan as needed.
Lack of breathing
Ineffective breathing
Blocked airway
Loss of consciousness
Chest pain
Seizure
Shock
Blunt injury trauma
Broken bone
Severe bleeding
Head, neck, or back trauma
Heat exhaustion or heat stroke
Severe sprains
Severe swelling
Serious eye injuries
Medical Emergency Protocol
In Case of Emergency:
 Assess scene safely. If the scene is safe;
 Assess responsiveness. Tap the person’s shoulder and shout “Are you Ok?”
 Evaluate the person’s symptoms by speaking with the person if possible. If a medical emergency
is determined or if the person is unresponsive;
 Activate emergency response plan:
31
o

Call 9-1-1. Provide dispatcher with location, emergency details and notify them that an
AED is being deployed at the facility.
o Contact targeted responders and indicate the location of the person (e.g., emergency
responders report to lower level”).
o Assign an employee to wait at the front entry and help lead the EMS personnel to the
person.
o Continue to provide basic life support as needed and assess the person’s condition until
the EMS arrives.
Responders working with the person should communicate any important information to the EMS
providers such as:
o Person’s name.
o Any known medical problems, allergies or medical history.
o Time the person was found.
o Initial and current condition of the person.
o Help EMS personnel as requested.
Emergency Contacts
In the event of a medical emergency, the facility manager on duty shall notify at least one of the staff
members listed below as soon as possible and not more than 24 hours after the event:
Risk Coordinator
Jessica Mitchell Office 847-996-6934 / Cell 989-614-0256
LFC Facility Supervisor
Matt LaPorte
Office 847-996-3484 / Cell 847-721-7121
Superintendent of Recreation
Tom Ritter
Office 847-996-6802 / Cell 847-772-7270
Executive Director
Jeff Fougerousse Office 847-996-6930 / Cell 224-343-3712
AED Equipment Inventory
Number of AED’s: 8
Brand Name of AED’s: Phillip’s HeartStart
Serial Numbers and Location:
B06H-01105
HeartStart FRX
B06H-01220
HeartStart FRX
B12E-02011
HeartStart FRX
B12E-02018
HeartStart FRX
B07E-03141
HeartStart FRX
A08B-02847
HeartStart FR2
4424329
Powerheart G3
4424301
Powerheart G3
Location:
Location:
Location:
Location:
Location:
Location:
Location:
Location:
Laschen Community Center
Sullivan Community Center
Family Aquatic Center
Family Aquatic Center
Park Maintenance Facility
Lakeview Fitness Center
Lakeview Fitness Center – Pool
Century Park North Pavilion
Suggested minimum quantities of supplies for each AED:
 One AED
 One AED user’s guide
 Two sets of adult electrodes (pads)
 One installed battery and one spare
 One CPR shield
 One razor
 One pair of scissors
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

Two sets of protective gloves
Two sets pediatric/child electrodes (pads)
Post-Use Procedures for AED’s
The AED Coordinator will do the following after any AED use:
 Notify PDRMA within 24 hours
 Conduct employee incident debriefing, as needed.
 Complete incident follow-up report as deemed necessary by PDRMA.
 Restock any used electrode pads, batteries, razors or gloves. Inspect unused supplies for any
damage or old expiration dates.
 Remove and replace battery in the defibrillator and do a battery test prior to placing the
defibrillator back into service.
 Clean the defibrillator if needed. Review User’s guide for list of appropriate cleaning agents.
Regular Maintenance
See Manufacturer’s User’s Guide for complete maintenance schedule.
Monthly (Building Inspection Form)
 Visually verify that the unit’s batteries are charged and the unit is ready for use.
 Ensure all supplies, accessories and spares are present and are in operating condition. Check
expiration dates and any obvious signs of damage.
After Each Use
 Inspect the exterior and connector for dirt, contamination or damage.
 Verify that the unit’s batteries are charged and the unit is ready for use.
 Remove PC data card (if used in your system) and replace it with a spare. Apply a patient ID
label to the used PC data card and deliver to the appropriate personnel.
Plan Approval
This plan has been approved by the Vernon Hills Park District and has been files with the Illinois
Department of Public Health at the following address:
Illinois Department of Public Health
Division of EMS & Highway Safety
500 East Monroe Street
th
8 Floor
Springfield, IL 62701
Any changes to the plan must be submitted to the IDPH at the address above.
33
Vernon Hills Park District
Post AED Use Form
Attorney/Client and Risk Management Privileged Document
Instructions: This form is to be completed and forwarded to PDRMA within 24 hours after an AED is
used. The form can be faxed to 630-769-0445, attention: Claims Dept. do not delay sending this form
even if some information requested is not immediately available.
Agency Information:
Agency Name: Vernon Hills Park District
Incident location (name of facility): ______________________________________________________
Incident date: ____________________________________
Time of incident: __________ AM/PM
Person completing this form: ___________________________________________________________
Title: ___________________________________________
Phone # ________________________
Victim Information:
Name of victim: __________________________________
Gender: M / F
Age: ______________
Address: ___________________________________________________________________________
Activity of victim at time of incident: ______________________________________________________
___________________________________________________________________________________
Participant waiver for victim on file? Y / N or Unknown
Incident Information:
Exact location of incident: ______________________________________________________________
Witness(es) to incident:
1. ____________________________________________
Employee? Y / N
2. ____________________________________________
Employee? Y / N
3. ____________________________________________
Employee? Y / N
Time EMS/911 was called: _________________________
AM / PM
Person who called EMS/911: ____________________________________________________________
Is this person an employee? Y / N
Location of phone: ____________________________________________________________________
Location AED was stored: ______________________________________________________________
34
Person who brought AED: ______________________________________________________________
Was the victim breathing? Y / N
Did the victim have a pulse? Y / N
Person(s) who administer CPR: __________________________________________________________
Is this person an employee? Y / N
Is this person certified to perform CPR? Y / N or Unknown
Person(s) who administered AED: ________________________________________________________
Is this person an employee? Y / N
Is this person certified to use an AED? Y / N or Unknown
Number of shocks, if any, delivered before EMS took over care: _________________________________
Did the person have a pulse when EMS took over care? Y / N or Unknown
Was the person breathing when EMS took over care? Y / N or Unknown
Name of EMS department that responded: _________________________________________________
Was there a police response? Y / N or Unknown
Was the person transported by EMS? Y / N or Unknown
Where was victim transported to? ________________________________________________________
Post Incident Issues:
Did the employee(s) performing CPR use protective gloves? Y / N or Unknown
Did the employee(s) performing CPR use a mouth barrier? Y / N Unknown
Did the employee(s) come into contact with the victim’s blood or other bodily fluids? Y / N or Unknown
If the employee(s) come into contact with the victim’s blood or other bodily fluids were they offered postexposure medical evaluation? Y / N or Unknown
(Reference Bloodborne Pathogen & Infectious Diseases Policy)
Did the agency offer the employee(s) EAP (Employee Assistance Program) services? Y / N or Unknown
Was the person(s) who administered CPR and/or the AED offered EAP services? Y / N or Unknown
AED data card/disc secured? Y / N
AED placed back into service? Y / N
AED battery, pads and data card/disc replaced? Y / N
35
Was the PDRMA Incident Report completed and sent?
Additional facts related to this event: ______________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
___________________________________________
Signature of person completing this form
______________________________________
Date
Confidential: This information is for agency and PDRMA use only.
36
PLAYGROUND SAFETY POLICY
In the continuing effort by the Vernon Hills Park District to provide quality, well maintained, clean, and
safe parks and facilities for the public, the Vernon Hills Park District has developed the following standard
operating procedures to protect and preserve its unsupervised playground facilities and its users. This
program assures that every attempt will be made to eliminate playground hazards while not totally
eliminating the element of risk which is an essential part of any successful children’s play and learning
environment.
To guarantee the continued success of this program, the following guidelines will be adhered to by all
Vernon Hills Park District department and staff:

All playground sites will be subject to the playground safety program.

All equipment shall be installed according to manufacturer specifications.

The Vernon Hills Park District shall provide reasonable resources to ensure prudent and timely
inspections and repairs as determined necessary by the playground safety program.

All play equipment shall be inspected, repaired, and maintained by agency employees on a regular
basis with the necessary documentation.

All playground equipment purchasers, installers, inspectors, and maintenance employees
performing repairs shall be trained in accordance with the agency’s playground safety training
program, in order to maintain the playground equipment in substantial compliance with the
current standard of care.

All new equipment shall be in compliance with current Consumer Product Safety Commission
(CPSC) Handbook and American Society for Testing and Materials (ASTM) Standards.

Playground equipment manufacturers shall carry adequate product liability insurance coverage.
This Playground Safety Policy is subject to review and revision as required.
37
SOCCER GOAL SAFETY AND EDUCATION POLICY
I. INTRODUCTION AND IDENTIFICATION OF ACT
This Soccer Goal Safety and Education Policy (“Policy”) is adopted pursuant to the Illinois Movable
Soccer Goal Safety Act, also known as Zach’s Law, 145 ILCS 145/1 (the “Act”). The Act requires the
Vernon Hills Park District to create a Policy to outline how it will specifically address the safety issues
associated with movable soccer goals.
II. DEFINITIONS
The following words shall have the following meanings when used in this Policy.
“Act” means the Illinois Movable Soccer Goal Safety Act, aka Zach’s Law, 430 ILCS 145/1.
“Authorized Personnel” means Permitted Users and all District employees who have
responsibility for or contact with Movable Soccer Goals.
“Board” means the Board of Commissioners of the District.
“District” means the Vernon Hills Park District.
“Movable Soccer Goal(s)” means a freestanding structure consisting of at least 2 upright posts, a
crossbar, and support bars that is designed: (1) to be used for the purposes of a soccer goal; (2) to be
used without any other form of support or restraint other than pegs, stakes, augers, counter-weights, or
other types of temporary anchoring devices; and (3) to be able to be moved to different locations.
“Organization” means any unit of local government other than the District, and any school district, sporting
club, soccer organization, religious organization, business, or other similar organization.
“Permitted User(s)” means an Organization and all of its employees, agents, coaches and volunteers that
use Property for Soccer-Related Activities.
“Policy” means this Soccer Goal Safety and Education Policy.
“Property” means real property owned or leased by the District where Movable Soccer Goals are
used.
“Safety Guidelines” mean the Guidelines for Safely Securing Movable Soccer Goals attached to this
Policy as Attachment 1.
“Soccer-Related Activity” means use of Movable Soccer Goals on Property, including without limitation,
soccer games, scrimmages, practices and the like.
III. MOVING AND SECURING MOVABLE SOCCER GOALS; WARNING LABELS
Prior to the commencement of the soccer season each year, the District will place and secure Movable
Soccer Goals on its Property in accordance with the Safety Guidelines. Only the District shall be
permitted to move any Movable Soccer Goal the District owns, installs, or places on its Property.
Thereafter, if a Movable Soccer Goal becomes unanchored or improperly secured, only Authorized
Personnel shall be permitted to re-secure it in accordance with the Safety Guidelines.
A warning label such as the following shall be posted on all Movable Soccer Goals:
38
ONLY AUTHORIZED PERSONAL MAY MOVE AND ANCHOR THIS GOAL. IF THIS
GOAL IS NOT ANCHORED DOWN, DO NOT USE IT AND CONTACT THE SULLIVAN
COMMUNITY CENTER 847-996-6800. SERIOUS INJURY INCLUDING DEATH CAN
OCCUR IF GOAL TIPS OVER.
Unauthorized moving of soccer goal may result in a fine of $500 and loss of field privileges. This notice
shall be on a decal attached to each movable goal.
IV. ROUTINE INSPECTIONS BY DISTRICT
The District shall routinely inspect all Movable Soccer Goals that the District has installed or placed onto
its Property to verify that they are properly anchored:



Monthly during the youth soccer playing season;
Monthly during the off season (winter);
Written record of the safety check shall be completed.
V. PERMITTED USER INSPECTIONS, PLACEMENT IN NON-USE POSITION AND NOTICE TO PLAYERS
As a condition of the use of Property, before and after any Soccer-Related Activity, Permitted Users shall
make a physical inspection of each Movable Soccer Goal to assure that the goal is secure in accordance
with the Safety Guidelines. If any Movable Soccer Goal is not properly secured, the Permitted User shall
secure the goal in accordance with the Safety Guidelines. If the Permitted User does not have the
necessary equipment to secure the goal in accordance with the Safety Guidelines, the Permitted User
shall place the goal in a non-use position by laying it forward onto its front bars and crossbar and shall
immediately notify the District of the location of the goal.
As a condition of the use of Property and prior to the commencement of the soccer season each year,
each Organization shall advise their players and the players’ parents and guardians, that Movable Soccer
Goals may not be moved and that any use of a Movable Soccer Goal that is inconsistent with SoccerRelated Activity is strictly prohibited, including without limitation, playing, climbing, or hanging on any part
of the Movable Soccer Goal. According to the U.S. Consumer Product Safety Commission, these
activities can result in serious injury, including death. Any violation of these requirements will be cause for
immediate termination of the permit agreement, and may be a basis for denial in the future. A sample
notice is attached hereto as Attachment 2.
VI. USE OF DISTRICT PROPERTY BY PERMITTED USERS
A copy of this Policy shall be provided to all Organizations using the Property for Soccer-Related Activity.
Prior to using Property for Soccer-Related Activity, each Organization shall provide each of its Permitted
Users with a copy of this Policy and shall require that each of its Permitted Users comply with all
applicable provisions of this Policy.
VII. REMOVAL
At the conclusion of each soccer season, the District will either remove all Movable Soccer Goals that it
has installed or otherwise placed on its Property and store such goals at a secure location or otherwise
secure such goals on its Property by placing the goal frames face to face (front posts and crossbars
facing toward each other) and securing them at each goalpost with a lock and chain; or locking and
chaining the goals to a suitable fixed structure such as a permanent fence; or locking unused portable
goals in a secure storage room after each use; or fully disassembling the goals for season storage.
VIII. ACQUISITION OF TIP-RESISTANT MOVABLE SOCCER GOALS
After the effective date of this Policy, the District will not purchase any Movable Soccer Goal unless it is
tip resistant. A Movable Soccer Goal whose inside measurements are 6.5 to 8 feet high and 18 to 24 feet
39
wide is not tip-resistant unless it conforms to the American Society for Testing and Materials (ASTM)
standard F2673-08 for tip-resistant Movable Soccer Goals or is otherwise equipped with another designfeature approved by the U.S. Consumer Product Safety Commission. Notwithstanding the foregoing
provisions, the District may continue to use its existing goals in a manner consistent with this Policy.
IX. APPLICABILITY
If any provision of this Policy conflicts with any provision of the Act, the provisions of the Act shall prevail.
This Policy shall not create any new liability or increase any existing liability of the District, or any of its
officers, employees, or agents, which exists under any other law, including but not limited to the Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. Nor shall this
Policy alter, diminish, restrict, cancel, or waive any defense or immunity of the District or any of its
officers, employees, or agents, which exists under any other law, including but not limited to the Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq.
X. AVAILABILITY OF POLICY
All District employees who have responsibility for or contact with Movable Soccer Goals shall be advised
of this Policy.
A copy of the Policy is available to all other employees and any member of the public by requesting a
copy from: SULLIVAN COMMUNITY CENTER, 635 NORTH ASPEN DRIVE, VERNON HILLS, IL 60061
– 847-996-6800.
XI. POLICY ADMINISTRATOR
A designee (Superintendent of Parks) shall be designated as having the responsibility to monitor and
carry out the soccer goal policy.
40
SOCCER GOAL POLICY - ATTACHMENT 1
GUIDELINES FOR SAFELY SECURING MOVABLE SOCCER GOALS
According to the U.S. Consumer Product Safety Commission (CPSC), a properly anchored / counterweighted movable soccer goal is much less likely to tip over. Accordingly, it is IMPERATIVE that ALL
movable soccer goals are always anchored properly (e.g., see Figure 2 below) and that they are secured
to the ground (preferably at the rear of the goal), making sure the anchors are flush with the ground and
clearly visible.
There are several different ways to secure a Movable Soccer Goal. The number and type of anchors to
be used will depend on a number of factors, such as soil type, soil moisture content, and total goal
weight. Each goal shall be secured in accordance with the appropriate anchoring system as set forth
below.
In addition, warning labels required by the District’s Soccer Goal Safety and Education Policy will be
attached to each goal. Nets shall be secured to posts, crossbars, and backdrops with tape or Velcro
straps at intervals of no less than one every four feet.
Illustrations and Recommendations according to
the U.S. Consumer Product Safety Commission
41
ATTACHMENT 1 - CONTINUED
Anchor Types
1. Auger style
This style anchor is “helical” shaped and is screwed into the ground. A flange is positioned over the
ground shoes (bar) and rear ground shoe (bar) to secure them to the ground. A minimum of two augerstyle anchors (one on each side of the goal) are recommended. More may be required, depending on the
manufacturer’s specifications, the weight of the goal, and soil conditions.
2. Semi-permanent
This anchor type is usually comprised of two or more functional components. The main support requires a
permanently secured base that is buried underground. One type (3.2a) of semi-permanent anchor
connects the underground base to the soccer goal by means of 2 tethers. Another design (3.2b) utilizes a
buried anchor tube with a threaded opening at ground level. The goal is positioned over the buried tube
and the bolt is passed through the goal ground shoes (bar) and rear ground shoe (bar) and screwed into
the threaded hole of the buried tube.
42
3. Peg or Stake style (varying lengths) Anchor
Typically two to four pegs or stakes are used per goal (more for heavier goals) (Figure 3.3). The normal
length of a peg or stake is approximately 10 inches (250mm). Care should be taken when installing pegs
or stakes. Pegs or stakes should be driven into the ground with a sledge-hammer as far as possible and
at an angle if possible, through available holes in the ground shoes (bar) and rear ground shoe (bar) to
secure them to the ground. If the peg or stake is not flush with the ground, it should be clearly visible to
persons playing near the soccer goal. Stakes with larger diameters or textured surfaces have greater
holding capacity.
4. J-Hook Shaped Stake style
This style is used when holes are not pre-drilled into the ground shoes (bars) or rear ground shoe (bar) of
the goal. Similar to the peg or stake style, this anchor is hammered, at an angle if possible, directly into
the earth. The curved (top) position of this anchor fits over the goal member to secure it to the ground
(Figure 3.4). Typically, two to four stakes of this type are recommended (per goal), depending on stake
structure, manufacturers specifications, weight of goal, and soil conditions. Stakes with larger diameters
or textured surfaces have greater holding capacity.
43
5. Sandbags/Counterweights
Sandbags or other counterweights could be an effective alternative on hard surfaces, such as artificial
turf, where the surface cannot be penetrated by a conventional anchor (i. e., an indoor practice facility)
(Figure 3.5). The number of bags or weights needed will vary and must be adequate for the size and total
weight of the goal being supported.
6. Net Pegs
These tapered, metal stakes should be used to secure only the NET to the ground (Figure 3.6). Net pegs
should NOT be used to anchor the movable soccer goal.
7.
Duck Bill Anchor and Padlocks (each side)
Installed per manufacture instruction where rear cross bar and side brace meet on both sides of the
goals. Goals shall be wrapped tightly at least once around each bar and padlocked back over itself so
that the goals cannot be removed or moved without unlocking the padlock.
44
SOCCER GOAL POLICY - ATTACHMENT 2
SAMPLE NOTICE
[INSERT DATE]
TO WHOM IT MAY CONCERN: All parents and guardians of soccer players:
One of our primary objectives is that children have safe recreation areas. To that end, soccer goals
should remain securely anchored to the ground and nets firmly attached to the goals.
In an effort to keep the goals and nets secure and children safe, you are required to advise your
children/soccer players and any other person accompanying you for whom you are responsible that the
following is strictly prohibited: moving any soccer goals and any use of a soccer goal that is
inconsistent with soccer-related activity, including without limitation, playing, climbing, or hanging on
any part of the soccer goal. This especially applies to children climbing on or hanging from nets or goal
frames. According the U.S. Consumer Product Safety Commission, these activities can result in serious
injury, including death.
If you observe any child inappropriately using a soccer goal or net, immediately and politely ask the
child to stop. If the activity continues, please notify a coach or referee as soon as possible. Players
violating this rule may be forced to sit out, at the coach’s discretion.
Finally, if you see any soccer goal that is not anchored down or any net that is not firmly secured to the
goal, please notify a coach or referee immediately.
Sincerely,
VERNON HILLS PARK DISTRICT
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SUN SAFETY POLICY
Recognizing that healthy sun behavior can have a positive impact on the overall health of our employees,
the Vernon Hills Park District will provide a safe workplace by protecting our staff from over exposure to
the sun.
By adopting this policy, the Vernon Hills Park District aims to reduce sun exposure by introducing and
supporting appropriate strategies for sun protection.
1. Where possible, work will be carried out in shaded areas.
2. When possible, outdoor work will be scheduled before 11:00 am and after 4:00 pm, when UV
radiation is not at its peak.
3. Employees working outdoors are encouraged to drink 5 to 7 ounces of cool water every 15 to 20
minutes. Employees are also encouraged to avoid beverages containing caffeine or large
amounts of sugar. These drinks cause the body to lose water and increase the risk of heat
illness.
4. Employees that work outdoors are encouraged to wear a wide brimmed hat or visor, UVabsorbent sunglasses and light color, lightweight, loose clothing.
5. Employees that work outdoors are encouraged to wear a broad spectrum SPF 15+ sunscreen.
The District will provide broad spectrum SPF 15+ sunscreen for employees from May to August.
It is recommended to apply sunscreen every two hours, even on cloudy days.
6. The District will provide sun safety materials for all outdoor workers and post sun safety
information on employee bulletin boards.
7. The District will provide sun safety materials during new hire orientation for all outdoor workers
and all employees will receive a copy of the sun safety policy in their personnel policy manual.
46
SAFE WINTER WALKING POLICY
No matter how carefully snow and ice are removed from agency parking lots, roadways and sidewalks, staff will
likely encounter slippery surfaces when walking outdoors during the winter. It’s important to always be aware of
the slip, trip and fall dangers and to walk safely on icy and slippery surfaces.
Safe winter walking policy and procedures are general concepts that can greatly reduce the likelihood of
injury to employee’s during the winter season.
To reduce or eliminate the risk of winter related slip, trip and fall incidents, all staff will follow the
provisions of the agencies Safe Winter Walking Policy.
During the course of the winter season, employees shall:
 Wear shoes or boots that provide traction on snow and ice. Avoid plastic/leather soles.
 Wear ice cleats for jobs the Superintendant of Parks deems necessary.
 Give yourself sufficient time, walk slowly.
 Plan your route of travel. Look ahead when you walk. When possible, avoid inclines.
 Walk on designated walkways as much as possible. Taking shortcuts over snow piles and areas
where snow and ice removal is not feasible can be hazardous.
 Use special care when entering and exiting vehicles. Use 3 Points of Contact.
 Carrying items can impair your balance. Keep your hands free.
 When available, use a handrail.
 Use floor mats to remove moisture from the soles of your shoes upon entering a building. Take
extra shoes with you to change from winter footwear to your indoor footwear.
 Report potential slip and fall hazards like standing water or wet floors immediately.
This policy applies to all full-time, part-time and seasonal staff.
Supervisors will be responsible for communicating this policy to employees and reinforcing the policy while
observing day-to-day operations. See your supervisor or the Safety Coordinator for specific questions. Any
exceptions to this policy shall be in writing and approved by the safety committee and executive director.
47
STRETCHING POLICY
Stretching is an important component of the District effort to reduce the effects of ergonomic risk factors
both on and off the job. Over time, the excessive stress and strain on tendons, muscles, ligaments,
cartilage, blood vessels, and nerves resulting from ergonomic risk factors can lead to injury. Stretching, as
an ergonomic intervention, can be a useful method to provide a safer working environment for District
staff. It is the policy of the District to engage in a proactive, sustained program to reduce or eliminate
ergonomic-related injuries to employees by educating and implementing an agency-wide policy of simple
reversal of posture and stretching exercises that are intended to increase worker flexibility and range of
motion, improve circulation, relieve stress, and enhance coordination, both on and off the job.
The District adopts the following Stretching Policy Guide utilizing a member determined voluntary program which
focuses on performing reversal of posture exercise throughout the workday. A reversal of posture poster is located
at each building.
General Rules for Performing Reversal of Posture Exercises:
1. If you are currently being treated for an injury, please check with your physician first.
2. Perform at the beginning of the work shift, at breaks, and at the end of a work shift.
3. Each Reversal of Posture position should be held for 10 seconds each or 5 seconds for each extremity.
4. The “holding time” is as important as the motion.
Each District department has a unique set of working conditions and a variety of job tasks. Other stretching
exercises can be incorporated to each job task as necessary. This policy applies to all full-time, part-time and
seasonal employees in all departments at the District.
48
ERGONOMIC PROGRAM
Ergonomics is the science of tailoring workplace conditions and job demands to those who do the work.
The District has developed this ergonomic program to improve the health of its employees by minimizing
ergonomic stressors. The objective of any safety initiative is to prevent injuries and illnesses by removing
their causes. It is the policy of the District to employ a proactive, sustained commitment to creating and
maintaining a work environment incorporating practical ergonomic solutions to help reduce or eliminate
ergonomic-related injuries, decrease related financial costs, and most importantly, improve the safety,
health, and morale of all employees, both on and off the job.
To this extent, the District has adopted the following “General Ergonomics Solution Guide” incorporating
the elements of a proactive ergonomics program: acknowledging ergonomic risk factors, identifying
program goals, analyzing ergonomic hazards, evaluating types of ergonomic solutions, and providing any
necessary training.
This Ergonomic Program applies to all full-time, part-time and seasonal employees in all departments at
the District.
General Ergonomics Solution Guide
The goal of this guide is to determine potential ergonomic issues and implement possible solutions to
reduce injury. The first step is to complete the Ergonomic Assessment Checklist (see Attachment A of this
policy). Based on the results of this checklist, review the general and task solution lists below to
determine what may apply to the task at hand. Look for any possible solutions that could be implemented
to minimize the risk of an ergonomic issue. After completing the solution review in this guide, proceed to
the Action Plan Form (see Attachments B and C of this policy) to create an action plan to address risk(s)
as well as follow-up assessments. The below solutions can also be incorporated into an action plan for
addressing ergonomic concerns.
General Solutions:









Talk to employees – Brainstorm with engineers, maintenance personnel, managers, and employees
to generate ideas.
Contact peers at other agencies – Other agencies may have addressed the same ergonomic issues,
saving you time, money, and effort.
Review existing policy, or create a new one, addressing safe performance of task.
Instruct employees in reversal-of-posture exercises.
Research equipment catalogs or call vendors for advice and options. (Vendors may be able to
package products in smaller loads or provide other options/products.)
Purchase assistive devices to decrease loads on the body (dolly, hand-truck, cart, duffle bag on
wheels).
Encourage mentoring with other employees.
Designate task as a two-person job.
Consult with PDRMA ergonomic expert.
Accelerated Rehabilitation
Contact: Diane Newquist
Phone: (847) 987-1627
Email: [email protected]
49

Modify tasks (specifics in the action plan).
Group training session
 Training:
 One-on-one training with employee
 Online training for employees

All District employees who perform day-to-day operations are expected to correctly use ergonomic
working techniques were identified. Communication within each department is necessary to correct any
ergonomically related issues.
If an employee is experiencing any signs or symptoms of musculoskeletal disorders, the employee is to
report their symptoms to their supervisor. The supervisor will fill out the ergonomic assessment checklist,
Attachment A, to complete a review of the job/task and send the employee for appropriate medical
attention, if needed. All requests will be followed up with Human Resources and/or the Risk Coordinator
who will work with the supervisor and employee to create an Action Plan, Attachments B & C.
The following task specific solutions can be used to help identify common solutions to modify tasks that
create an ergonomic issue.
Task Specific Solutions:
FORCEFUL EXERTIONS—SOLUTIONS
LIFTING
Raise or lower starting height of object to waist level
If unable to raise or lower object to waist level, adjust starting height of object between
thigh and shoulder level
Instruct employee(s) in safe and proper lifting techniques
Implement mandatory two-person lift
Investigate mechanical devices for lifting
Contact vendor to discuss packaging product in smaller quantity
Contact vendor to discuss availability of packaging with handles
PUSH/PULL
Use a cart, dolly, or other mechanical device to move the object
Adjust handle to an ideal height – between waist and chest
Confirm mechanical equipment is available and in safe working condition
Train employee(s) in use of mechanical device
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Investigate purchase of mechanical device
CARRYING
Use of cart or mechanical device when carrying more than 50 ft.
Use carrying device such as wheeled case
Move supplies closer to destination using vehicle to reduce carrying distance
AWKWARD POSTURES
Train employees in use of proper body mechanics
Implement reversal-of-posture exercises following tasks requiring awkward postures
Use step ladder to bring body closer to work, reducing reaching and looking up while
performing overhead work
Investigate re-arranging equipment, product, or process to reduce or eliminate awkward
posture
Raise or lower object to reduce or eliminate forward or backward bent posture
Implement employee rotation strategy to reduce duration of awkward posture(s)
CONTACT STRESS
Use knee/kneeling pads for tasks involving kneeling
Use proper tools instead of using palm, sole of foot, or knee like a hammer
Pad sharp corners or edges to reduce contact stress
REPETITION
Automate process or task versus manual performance
Outsource process or task
Incorporate job rotation into process or task
Implement reversal-of-posture exercises following tasks requiring repetition
PERSONAL PROTECTIVE EQUIPMENT (PPE)
Implement policy on use of PPE for task
Review policy and procedure on use of PPE for task
Repair or replace defective PPE items
Investigate purchase of appropriate PPE items for task
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Attachment A
ERGONOMIC ASSESSMENT CHECKLIST
Agency _________________________________
Department:______________________
Job Task: _______________________________
Job Location: ____________________
Completed by: ___________________________
Date: ___________________________
Observe this task and interview employees performing the task as needed to answer the
questions below. Observe only one task at a time.
FORCEFUL EXERTIONS
LIFTING (if no lifting is required, proceed to push/ pull)
Does the task require lifting to or from below the knees?
Does the task require lifting to or from above the shoulders?
Does the item lifted weigh more than 100 pounds?
Does the item lifted weigh between 50-100 pounds?
Does the item lifted weigh less than 50 pounds
Does the item lifted have handles?
Is the item large or awkwardly shaped?
Does staff demonstrate proper lifting technique?
Has staff been instructed in proper lifting technique?
PUSH/ PULL (in no pushing or pulling is required, proceed to awkward postures)
Can the employee use a cart, dolly, or other mechanical assistance to move the item(s)?
If mechanical assistance is available, is it used?
Does the item being pushed or pulled have a handle or handles?
If mechanical devices are available, are they in safe, working condition?
CARRYING (if no carrying occurs, proceed to awkward postures)
Does the task require carrying with one hand?
Does the task require a two-hand carry for more than 25 feet?
Is carrying performed more than five times per day?
Is carrying performed while climbing on a ladder or other equipment?
POSTURES
AWKWARD POSTURES (if awkward postures are not common, proceed to contact stress)
Identify the awkward postures observed for this task from the list below.
 Prolonged bending at the waist
 Kneeling on one or both knees for prolonged periods of time
 Working with hands above shoulders for prolonged periods of time
 Looking up or down for prolonged periods of time
 Working with the neck or trunk twisted for prolonged periods of time
 Working with the wrist in a bent position for prolonged periods of time
 Working with the arms extended for prolonged periods of time
Have employees been instructed in reversal-of-posture exercises?
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Y
N
Y
N
CONTACT STRESS
(If contact stress is not common, proceed to repetition)
Is the palm of the hand used like a hammer to strike a hard surface?
Is the sole of the foot used to strike a hard surface?
Is the knee or other body part used to strike objects?
Is kneeling (one or both knees) required on a hard surface like concrete or title?
REPETITION
(If repetition is not involved, proceed to personal protective equipment)
Is the task performed more than 100 times per day?
Is the task performed between 50-99 times per day?
Is the task performed between 25-50 times per day?
Is the task performed between 1-24 times per day?
PERSONAL PROTECTIVE EQUIPMENT (PPE)
Is there a policy on the use of PPE?
Was/ were the employee/employees utilizing PPE when the injury occurred?
Would injury have occurred if PPE had been used?
If required, are employees observed using required PPE while performing the task?
Are PPE items in safe, usable condition?
Using the information above, the supervisor should identify a task that is leading to injuries.
Observe this task and interview employees performing the task as needed to answer the
questions below. Observe only one task at a time.
53
Y
N
Y
N
Y
N
Attachment B
ACTION PLAN FORM- Part 1
Review responses from the Ergonomic Assessment Checklist and General Ergonomic Solution Guide.
Identify an area of concern and develop an action plan to address hazardous tasks. Document the steps
and time frames for the completion of each step. Identify responsible parties for implementing each step of
the action plan and the outcome measure used to determine the effectiveness of the plan. It is
recommended for the supervisor to sign off on the form to indicate compliance and accountability for
promoting a safe work-environment for employees.
GOAL
DESCRIPTION
STEPS TO
IMPLEMENT
TARGET
DATE
RESPONSIBLE
PERSON
OUTCOME
MEASURE
Summarize areas of concern identified from the checklists:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____
Manager/Supervisor Signature: _________________________
Date: ____/____/____
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Attachment C
ACTION PLAN FORM- Part 2
(Evaluate Progress)
This section assures the changes proposed in the original action plan still meet the goals of improving
employee safety. Answer the following questions:
1. Have all the suggestions in the action plan been
implemented?
Y
N
2. Does the action plan need to be modified?
Y
N
3. Have there been additional injuries in the same department,
performing the same task, which were previously addressed
by the action plan?
Y
N
EVALUATE PROGRESS
SUMMARIZE FINDINGS
3 months
6 months
12 months
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FOLLOW-UP ACTION TO
ADDRESS
CONTINUED CONCERNS
ILLINOIS DEPARTMENT OF LABOR INSPECTION PROCEDURES
Under the requirements of the State of Illinois Safety Inspection and Education Act, (820 ILCS 220) the
Illinois Department of Labor (IDOL) enforces the occupational safety and health standards and rules
promulgated under the Health and Safety Act and any occupational health and safety laws relating to the
inspection of places of employment. The Act requires that each public employer shall provide a work
place free from recognized hazards. IDOL enforces the Act through on-site inspections conducted by
IDOL inspectors.
The Act requires that a representative of the employer be given an opportunity to accompany the
inspector for the purpose of aiding the inspection. The following procedure will be followed in the event of
an IDOL inspection.
1. The IDOL inspector may or may not call to schedule an appointment. He/she may likely arrive
unannounced. In all probability, the IDOL inspector will not reschedule the visit and has the
complete authority to conduct the inspection regardless if the District staff is available or not. The
Executive Director will be the designated District representative to meet the inspector. If the
Executive Director is not available, the Superintendent of the department being inspected will be
the designated District representative.
2. Upon entering the workplace the IDOL inspector will present their credentials and ask to meet
with management to discuss the purpose of the visit and scope of the inspection. It is important
that superintendents inform their staff as to whom the inspector is to meet with should an
inspector show up unannounced.
3. The opening IDOL inspection meeting with our District representative will most likely include a
check-list and the inspector will outline what records will be reviewed. Records that must be
made to the inspector include:
a. Hazard Communication Program Policy/SDS Binder
b. Current OSHA 300A log
c. Any prior IDOL inspection reports
4. The inspection will then begin. The District representative is to accompany the inspector. The
inspector may take photographs and/or material samples and the District representative should
do the same to document the inspection.
5. The inspector may solicit employee input at any time during the inspection and this may be done
in private. It is important that the District allow employees to participate when requested.
6. The District may correct minor violations during the course of the inspection.
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7. A closing conference will then be held to review any violations noted by the inspector. This is an
opportunity for the employer to bring any minor violations corrected during the inspection to the
inspector’s attention, and reduce the list of violations. It is important that the District
representative present the District’s view of the situation and discuss an abatement period.
8. Violations must be corrected within 30 days of the closing conference date. Citations for
violations will be issued in writing by IDOL within 30 days. The District will establish a timeline to
correct noted violations and will keep on file with the inspection report.
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Sex Offender Information and General Procedure
As required by the Child Sex Offender & Murderer Community Notification Law which became effective
June 1, 1996, all convicted child sex offenders are required to register with the law enforcement agency
that has jurisdiction over that area in which they reside.
 Effective January 1, 2011, registered sexual offenders and child sex offenders no longer have the
right to be present on or loiter in or near public parks. As defined under the Illinois Criminal Code
(720 ILCS 5/11-9.4-1 et seq.), “public park” includes a park, forest, conservation area, and any
real property comprising any public park under the jurisdiction of the State or unit of local
government. This includes parks, buildings and recreation facilities.
 It is the duty of the convicted offender to comply with their court-ordered restrictions.
 Convicted offenders are on the list for 10 years following conviction or end of sentence term; just
because they are no longer on the list, does not mean they regain their right to be in or near
public parks.
 We are not legally obligated to identify all participants who are sex offenders, but we are to react
if it is brought to our attention. See General Procedure.
 Lakeview Fitness Center/Little Learners Pre-school receives the list of Registered Sex Offenders
from the Lake County Sheriff's Office quarterly and will share it with the Executive Director, Risk
Coordinator and Superintendents.
 To confirm someone is on the list, go to http://www.isp.state.il.us/sor or
http://www.icrimewatch.net/index.php?AgencyID=55131&disc
 All employees and volunteers will be checked using the list.
 It is also recommended that participants be checked if it is an overnight trip, irrespective of the
age of the participants.
 Staff must be hyper-cautious to avoid labeling or referring to any individual as a sexual offender
or predator. Staff must have 100% confirmation as to that person’s identity as a registered sexual
offender/predator. Otherwise, the District exposes itself to potential civil liability, i.e. claims of
defamation.
 Be observant of suspicious behavior and call the police if concerned.
 Be aware, if someone from the public complains to the police, the police may remove the person
from a facility or park without our request (they are viewing the law differently than our legal
counsel).
 All situations should be evaluated individually; Executive Director, Risk Coordinator, and the
PDRMA General Counsel can assist in any decisions to be made.
 We must restrict known convicted sex offenders from being on park district property or from
participating in park district programs. See procedure below.
PDRMA’s Fact Sheet #373 can be referenced for more information which includes a flow chart used to
aid in making a decision. www.pdrma.org Although this chart states to have arrested, we will ask the
individual to leave and inform police after the fact in the event the police wish to arrest the individual.
General Procedure
 Check all employees, volunteers, and those participants who will participate on overnight trips
against the state website http://www.isp.state.il.us/sor/sor.cfm or the Village of Vernon Hills Police
Department website http://www.icrimewatch.net/index.php?AgencyID=55131&disc
 Once a sex offender is identified as a park patron within our parks, buildings, and/or recreation
facilities:
o The offender’s name must be shared with the Executive Director, Risk Coordinator,
Lakeview Fitness Center’s Facility Supervisor, Membership Service Supervisor, Sullivan
Community Center’s Office Manager and Superintendent of Recreation.
o Supervisors should communicate with Sullivan Community Center and Lakeview Fitness
Center front desk staff. Also a tickler should be created within the RecTrac system for
further communication among staff and as a reminder that this individual must not be on
Park District property should he/she try to register for an
event/program/membership/open gym/etc.
58
o
If the sex offender is known to frequent any Park District park or facility the direct
associated supervisor/superintendent must call the non-emergency police number
(847)362-4449 to provide information to the probation officer. The police department can
enforce the law and address the individual.
If the sex offender shows up on Park District Property
 Try to verify that they are on the Sex Offender list.
 To verify, check in RecTrac for the “tickler”.
 If verified as an offender staff should notify the police department so they can enforce the law and
have the individual immediately leave the premises.Complete Incident Report (Form 01)
 Following any incident, contact Executive Director, Risk Coordinator, and the Superintendent of
your department to inform them of what happened in the event they receive phone calls from the
public.
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Vernon Hills Park District
Risk Management Manual
Receipt and Acknowledgement Form
I hereby acknowledge receipt of the Vernon Hills Park District Risk Management Manual and Addendums
approved by the Vernon Hills Park District Board of Commissioners. I understand that it is my
responsibility to read and become familiar with this manual.
The Risk Management Manual is the work of Park District Staff for the betterment and well-being of all the
Park District employees. Each employee should be motivated to try to perform their job responsibilities in
a safe and effective manner and to concern themselves with the recognition of the risks involved in their
position. Safety adherence and performance will be an important measure of supervisory and employee
performance evaluations.
All Park District employees will be held accountable for performing their job safely and in compliance with
Park District policies, procedures and safety rules. Safety is everyone’s business and through a
concentrated effort by all employees, the Vernon Hills Park District will have an exemplary safety
program.
Signature: ___________________________________________
Name:
Date:
Witness:
Route acknowledgement form to Supt. of Human Resources
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