west central railway bhopal division signal & telecom department

west central railway bhopal division signal & telecom department
Page 1 of 42
BPL/N/Sig/AMC/ST/2015-16/15
WEST CENTRAL RAILWAY
BHOPAL DIVISION
SIGNAL & TELECOM DEPARTMENT
TENDER FORM
SINGLE TENDER
TENDER NOTICE NO. BPL/N/Sig/AMC/ST/2015-16/15 Dated 09/09/2015
Name of Work:- Comprehensive Annual Maintenance Contract (AMC) for Ansaldo make
SSI (EI) systems installed at various stations in BIN-GUN-MKC section in Bhopal
Division for three years.
(i)
(ii)
(iii)
Approx. Value of Tender : Rs. 81,02,647.00
Earnest Money
: Rs. 1,62,060.00
(to be accepted only in Cash or Banker’s Cheque/Demand Draft in favour of FA &
CAO/W. C. Rly. Executed by SBI or any of the nationalized bank of India or by a
scheduled bank)
(iv)
Cost of Tender Document : Non-refundable Rs. 5,000/- in person or
Rs. 5,500/- for postal delivery.
(iv) Completion Period
: 03 years from date of issue of LOA
(v)
Validity of offer
: 04 (Four) Calendar months from the date of opening
(vi) TENDER CLOSING DATE & TIME: 24/09/2015 AT 15:00 Hrs.
(vii) TENDER OPENING DATE & TIME: 24/09/2015 AT 15:30 Hrs.
(viii) TENDER DOCUMENTS are not tranferable.
NAME & ADDRESS OF THE CONTRACTOR
Earnest Money Deposited vides FDR/TDR No _____________ Dtd _____________for
Amounting Rs. _____________ Issued by _____________
Bank _____________
Br. _____________
CONTRACTOR
DRM (S&T) BPL
Page 2 of 42
BPL/N/Sig/AMC/ST/2015-16/15
WEST CENTRAL RAILWAY
TENDER NOTICE
The Divisional Railway Manager (Signal & Telecom), West Central Railway Bhopal for and on
Behalf of the President of India invites sealed tenders from the OEM/authorized dealer of OEM
(Ansaldo make) for the following work. Tender will be closed on date 24.09.2015 at 15:00
Hours and bids will be opened on the same date at 15:30 Hours in presence of the tenderer who
are so desirous.
TENDER NOTICE NO: -
BPL/N/Sig/AMC/ST/2015-16/15 Dated 09/09/2015
NAME OF WORK: -
“Comprehensive Annual Maintenance Contract (AMC) for Ansaldo make SSI
(EI) systems installed at various stations in BIN-GUN-MKC section in Bhopal
Division for three years."
TENDER VALUE: -
Rs. 81,02,647.00
Earnest money: -
Rs. 1,62,060.00
Cost of tender Document:-
Rs. 5,000/- in person and Rs. 5500/- by post (nonrefundable).
Completion period:
03 YEARS FROM THE DATE OF ISSUE OF ACCEPTANCE
LETTER
Validity of offer: -
04 months from the date of tender opening
Tender document download
start date
10/09/2015
Last date of submission of
tender
15.00 Hrs on 24/09/2015
Date and time of opening
15.30 Hrs on 24/09/2015
Sale of tender form
From 10/09/2015 to 24/09/2015 up to 12.00 hrs
1)
2)
3)
EMD to be to be accepted only in Cash or Banker’s Cheque/Demand Draft in favour of FA
& CAO/W. C. Rly. Executed by SBI or any of the nationalized bank of India or by a
scheduled bank. DD/BC submitted against EMD should not be in favour of “person/firm” other
than “person/firm” in whose name tender form is issued.
Tender form containing schedule of work against each work can be purchased from this office, on
payment, quoted above, in person up to 24/09/2015 (up to 12:00 Hours) and by post up to
18/09/2015 on any working day. Railways will not be responsible for Postal Delays.
Tender schedule can also be downloaded from the website of Bhopal Division
http://www.wcr.indianrailways.gov.in along with tender documents downloaded from the
website the participating tenderer will have to attach a Demand Draft of Rs. 5,000/- (Rupee
Five Thousand Only) payable to Sr. DFM/ WCR/ Bhopal or money receipt from Chief Cashier
WCR Bhopal as the cost of tender form, otherwise tender will be treated as invalid and will be
rejected.
The tenderer, who down load the tender documents from website, will be responsible for checking
the corrigendum, if any issued by the Railway, on the website from time to time and submit the
tender accordingly.
CONTRACTOR
DRM (S&T) BPL
Page 3 of 42
BPL/N/Sig/AMC/ST/2015-16/15
4)
Tender without earnest money will not be entertained.
5)
If the date of opening happens to be holiday, then tender will be opened on the next working day at
the same time.
The administration reserves the right to reject any or all the tenders without assigning any reasons.
6)
7)
8)
Minimum Eligibility Criteria for single tender above Rs. 50 Lakhs is as under: There is no need of
eligibility criteria/ similar nature of work as conveyed vide HQ’s letter no. WCR/NHQ/150/Wks/14/Policy/Pt-V dtd. 31/08/2015.
‘D’ form for concessional sales tax shall not be issued by railways.
DRM (S&T) BPL
For and on behalf of President of India
DRM(S&T)’S OFFICE, BHOPAL
No. BPL/N/Sig/AMC/ST/2015-16/15 Dated 09/09/2015
C: DRM(S&T) JBP, & KTT, Dy. CSTE(C) BPL, for wide publicity.
C: CHIEF CASHIER WCR/ BPL & DIVL CASHIER BPL, C: Sr. DFM/BPL, Sr. D Au O /BPL.
CONTRACTOR
DRM (S&T) BPL
Page 4 of 42
BPL/N/Sig/AMC/ST/2015-16/15
CHECK LIST OF ITEMS TO BE COMPLIED BY TENDERERS
S.
No.
1
Item
Submission of tender in single packet in Railway’s Format duly signed by the tenderer at every
page
2
All documents to be furnished in English or Hindi
3
Full and clear postal address with phone and fax nos
4
Partnership deed, if any, constitution of the firm and copies of connected legal documents.
5
Validity of offer as specified
6
If working through contract labour, the contractor must register with Labour Commissioner –
necessary license to be submitted with the tender or to be produced before signing of Contract
Agreement.
7
Corrections, if any, to be attested by the Tenderer.
8
Acknowledgement of Letter of Acceptance- within 7 days from the date of issue.
9
Contract Agreement to be executed by the successful tenderer within a period of 30 days from the
date of issue of Acceptance letter.
Note: The above check list is not exhaustive. The Tenderer must go through carefully the entire booklet
and submit the tender complying with all the conditions/ provisions/ instructions mentioned therein
irrespective of the fact that they have been highlighted in the checklist or not.
CONTRACTOR
DRM (S&T) BPL
BPL/N/Sig/AMC/ST/2015-16/15
Page 5 of 42
Additional Special Conditions for Tender Document if downloaded from Internet/Website
1. These additional special conditions are applicable to tender document and considered as part of
it, which is downloaded from internet/website.
2. Tenderers may note that permitting of downloading of tender document is an added facility for
convenience of Tender/s. Railway, however, reserves right to extend this facility for selected
works or continue only with direct sale of tender forms in case, tender document is not uploaded
on website or download failure or delay or incomplete document downloaded, whatsoever,
Railway shall not be responsible in anyway. Railway shall not be responsible for any
direct/indirect loss of business/profit resulting from inability to use this facility.
3. The tenderer/s shall download & print the Tender document solely for the purpose of bidding for
above work and downloaded document shall not be used, copied or reproduced for any other
purpose.
4. The end of tender document is indicated by “End of Tender Document” marker. Tenderer/s
should carefully see that above marker appears on the last page of downloaded tender document
to ensure that downloaded document is complete. Tenderer is suggested to check the integrity
and completeness of document before submission.
5. The tender document downloaded from website through does not bear signature of Railway
authority shall have same authority as having direct purchased from Railway Office. Tenderers
while submitting his offer must sign all pages of tender document.
6. The downloaded and printed tender document along with the various other documents should be
submitted as per details mentioned in tender document. The Tender should clearly write on main
tender cover and also on the top of sealed cover “tender documents downloaded from
website”.
7. The Tenderer/s are required to pay non-refundable cost of tender document in the form
prescribed in tender notice while submitting their offer. In case they fail to furnish the requisite
cost of tender document in prescribed form, their offer shall be rejected.
8. The Tenderer/s shall maintain the integrity of downloaded tender document and shall not make
any change/addition/deletion/tampering, whatsoever, in the downloaded documents. The
Tenderer/s offer shall be rejected and full earnest money shall be forfeited, in case it is detected
after submission of offer, that they have made any modification in downloaded documents. In
case such modification is noticed even after award of contract, Railway is liable to terminate the
contract on contractor’s default. In addition Railway reserves the right to take action against the
firm as deemed fit, which may include Banning of Business Dealings with the firm and the firm
is also liable to be prosecuted as per the law. After award of work agreement will be prepared
based on the master copy of tender document available in the Railway’s office.
CONTRACTOR
DRM (S&T) BPL
Page 6 of 42
BPL/N/Sig/AMC/ST/2015-16/15
In case, any discrepancy is noted in tender document submitted by Tenderer, the Master
document kept with Railway shall prevail and decision of Railway thereon shall be final and
binding on Tenderer/Contractor.
9. Tenderer/s shall print the tender document on good quality A4 size papers of thickness 75 GSM
or above and printed document shall be clearly legible. The document shall be properly bound
and page numbers shall be in serial order as mentioned in downloaded documents. The
Tenderer/s shall not be reimbursed with the cost of stationery, printing and binding etc. Offer of
Tenderer/s is liable to be rejected by Railway, if tender document is not printed or bound ad per
above instructions. Further Tenderer shall bear expenses of Internet connection and telephone
charges, if any, for downloading of tender document.
10. The Tenderer/s shall keep them updated about any modification in tender notice and tender
document, issued by Railway through newspapers, website or E-mail or any other means and
shall act accordingly. It is the responsibility of the Tenderer to check any correction or any
modifications published subsequently in Web site and the same shall be taken into account while
submitting the tender. Tenderers’ offer is liable to be rejected, if they have not enclosed all the
corrections/corrigendum along with downloaded tender documents.
11. The “Additional Conditions for Tender Document downloaded from Website” must be signed by
the Tenderer and enclosed along with the Tender document failing which the tender is liable to
be rejected.
12. The following declaration should be given by the Tenederer while submitting the tender:
DECLARATION
I/We
have downloaded/purchased the
tender
document
from the
website
(http://wcr.indianrailways.gov.in)/office and I/We have not tampered/modified the
tender forms in any manner. In case the document is found to be tampered/ modified, I/We
understand that my/our tender is liable to be rejected and full earnest money deposit will be
forfeited and I/We am/are liable to be banned from doing business with Railways and/or
prosecuted.
Signature of Tenderer
CONTRACTOR
DRM (S&T) BPL
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BPL/N/Sig/AMC/ST/2015-16/15
PART – I
REGULATIONS FOR TENDERS AND CONTRACTS
CONTENTS
Para
1.
MEANING OF TERMS
1.1
DEFINATIONS
1.2
1.3
SINGULAR AND PLURAL
INTERPRETATION
Page No.
CREDENTIALS OF CONTRACTORS
APPLICATION FOR REGISTRATION
TENDER FORMS
OMISSIONS AND DISCREPANCIES
EARNEST MONEY
CARE IN SUBMISSION OF TENDERS
2.
3.
4.
5.
6.
CONSIDERATION OF TENDERS
RIGHT OF RAILWAY TO DEAL WITH TENDERS
7.
CONTRACT DOCUMENTS
EXECUTION OF CONTRACT DOCUMENTS
FORM OF CONTRACT DOCUMENTS
8.
9.
ANNEXURE I
10.
11.
TENDER FORMS (FIRST SHEET)
(SECOND SHEET)
(THIRD SHEET)
TENDER SCHEDULE
SPECIAL CONDITION
CONTRACTOR
DRM (S&T) BPL
BPL/N/Sig/AMC/ST/2015-16/15
Page 8 of 42
REGULATIONS FOR TENDERS AND CONTRACTS
FOR THE GUIDANCE OF ENGINEERS AND CONTRACTORS
FOR S&T WORKS
MEANING OF TERMS
1.1 These Regulations for Tenders and Contracts shall be read in conjunction with the General conditions of
Contract which are referred to herein and shall be subject to modifications, additions or super session by
special conditions of contract and/or special specifications, if any annexed to the Tender forms.
1.2 Definition:- In these Regulations for Tenders and Contracts the following terms shall have the meanings
assigned hereunder except where the context otherwise requires:(a) “Railway” shall mean the President of the Republic of India or the Administrative Officers of the West
Central Railway or the successor Railway authorized to deal with any matters, which these presents are
concerned on his behalf.
(b) “General Manager” shall mean the Officer in charge for the general Superintendence and control of the
Railway and shall also include the General Manager (Construction) and shall mean and include their
successors, of the Successor Railway.
(c) “Chief Engineer” shall mean the Officer in charge of the Signal & Telecom Department of West Central
Railway and shall also include the Chief Engineer (Construction), Chief Signal and Telecommunication
Engineer, Chief Signal and Telecommunication Engineer (Construction), Chief Electrical Engineer and
Chief Electrical Engineer (Construction) and shall mean & include their successors of the Successor
Railway.
(d) “Divisional Railway Manager” shall mean the Officer in charge of a Division of the West Central
Railway and shall mean and include the Divisional Railway Manager of the Successor Railway.
(e) “Engineer” shall mean the Divisional Signal & Telecom Engineer or the Executive Engineer, Divisional
Signal and Telecommunication Engineer, Divisional Signal and Telecommunication Engineer
(Construction), Divisional Electrical Engineer and Divisional Electrical Engineer (Construction), in
executive charge of the works and shall include the superior officers of the Engineering, Signal and
Telecommunication and electrical Department of Railway, i.e. Senior Divisional Engineer/Deputy Chief
Engineer/ Chief Engineer (Construction), Senior Divisional Signal and Telecommunication
Engineer/Deputy Chief Signal and Telecommunication Engineer/Chief Signal & Telecommunication
Engineer/Chief Signal & Telecommunication Engineer (Construction), Senior Divisional Electrical
Engineer/Deputy Chief Electrical Engineer/Chief Electrical Engineer(Construction)/ and shall mean and
include the Engineers of the Successor Railway.
(f) “Tenderer” shall mean the Person/the firm/co-operative or company whether in- corporate or not who
tenders for the works with a view to execute the works on contract with the Railway and shall include
their personal representatives, successors and permitted assigns.
(g) “Limited Tenders” shall mean tenders invited from all or some contractors on the approved or select list
of contractors with the Railway.
(h) “Open Tenders” shall mean the tenders invited in open and public manner and with adequate notice.
(i) “Works” shall mean the works contemplated in the drawings and schedules set forth in the tender forms
and required to be executed according to specifications.
CONTRACTOR
DRM (S&T) BPL
BPL/N/Sig/AMC/ST/2015-16/15
Page 9 of 42
(j) “Specifications” shall mean the specifications for Materials and works of the West Central Railway as
specified in Part III of the Works Hand Book issued under the authority of the Chief Engineer or as
amplified added to or superseded by special specifications if any, appended to the Tender Forms.
(k) “Schedule of Rates of the West Central Railway” shall mean the schedule of Rates issued under the
authority of the Chief Engineer from time to time.
(l) “Drawings” shall mean the maps, drawings, plans and tracings or prints thereof annexed to the Tender
Forms.
1.3
Words importing the singular number shall also include the plural and vice versa where the context requires.
2.1 Application for Registration:- Works of construction and of supply of material shall be entrusted for
execution to contractors whose capabilities and financial status have been investigated and approved to the
satisfaction of the Railway. For this purpose, list of approved contractors shall be maintained in the Railway. The
said list shall be revised periodically once in a year or so by giving wide publicity through advertisements, etc.
A
Contractor including a contractor who is already on the approved list shall apply to the nearest General
Manager (Construction), Chief Administrative Officer (Construction), Divisional Railway Manager,
Chief Engineer/Chief Engineer (Construction), Chief Signal and Telecommunication Engineer/Chief
Signal & Telecommunication Engineer (Construction) and Chief Electrical Engineer/ Chief Electrical
Engineer (Construction), furnishing particulars regarding:(a) His position as an independent contractor specifying Engineering Organization available with details of
Partners/Staff/Engineers employed with qualifications and experience.
(b) His capability to undertake and carryout works satisfactorily as vouched for by a responsible official or
firm, with details about the transport equipments, construction tools and plants etc. required for the work,
maintained by him.
(c) His previous experience of works similar to that to be contracted for, in proof of which original
certificates or testimonials may be called for and their genuineness verified if needs, be, by reference to
the signatories thereof.
(d) His knowledge from actual personal investigation of the resources of the are/zone or zones in which he
offers to work.
(e) His ability to supervise the work personally or by competent and fully authorized agents.
(f) His financial position.
(g) Authorized copy of the current Income-Tax Clearance Certificate.
2.2 An applicant shall clearly state the categories of works for which and the area/zone/division(s)/ district(s) in
which he desires registration in the list of approved contractors.
2.3 The selection of contractors for enlistment in the approved list would be done by a committee for different
value slabs as notified by Railway.
2.4 An annual fee as prescribed by the Railway from time would be changed from such approved contractors to
cover the cost of sending notices to them and clerk age for tenders, etc.
2.5 The list of approved contractors would be treated as confidential office record.
CONTRACTOR
DRM (S&T) BPL
Page 10 of 42
BPL/N/Sig/AMC/ST/2015-16/15
TENDERS
FOR WORKS
(3)
Tender Form:- Tender Forms shall embody the contents of the contract documents either directly or by
reference and shall be as per specimen form, Annexure I. Tender Forms shall be issued on payment of the
prescribed fees to the appropriate contractors on the list of approved contractors. Contractors not on the
list of approved contractor, will, on payment of the prescribed fees, be furnished with tender forms and
they shall be required to submit evidence regarding their financial status, previous experience and ability
to execute the works, and an authorized copy of the current Income Tax Clearance Certificate without
which their tenders will not be considered.
(4)
Omissions and Discrepancies:- Should a tenderer find discrepancies in, or omissions from the drawings
or any of the Tender Forms or should he be in doubt as to their meaning, he should at once notify the
authority inviting tenders who may send a written instruction to all the tenderer. It shall be understood
they every endeavor has been made to avoid any error which can materially affect the basis of the tender
and the successful tenderer shall take upon himself and provide for the risk of any error which may
subsequently be discovered and shall make no subsequent claim on account thereof.
(5)
Earnest Money:- (a). The tenderer shall be required to deposit earnest money with the tender for the due
performance of the stipulation to keep the offer open till such date as specified in the Tender, under the
conditions of Tender. The earnest money will be as under
Earnest Money Deposit (EMD)
Value of the work (Tender Value)
For works estimated
Cost up to Rs.1 crore
Cost more than Rs.1 crore
EMD
(Rounded off to nearest Rs. 10)
2% of the estimated cost of the work
Rs. 2 lakhs plus ½% (half percent) of the excess of
estimated cost of work beyond Rs. 1 crore subject to a
maximum of Rs. 1 crore.
(b) It shall be understood that the tender documents have been sold/issued to the tenderer and the tenderer is
permitted to tender in consideration of stipulation on his part, that after submitting his tender he will not
resile from his offer or modify the terms and conditions thereof in a manner not acceptable to the
Engineer. Should the tenderer fail to observe or comply with the said stipulation, the aforesaid amount
shall be liable to be forfeited to the Railway.
(c) If his tender is accepted this earnest money mentioned in sub clause (a) above will be retained as part
security for the due and faithful fulfillment of the contract in terms of Clause 16 of the General conditions
of contract. The earnest money of other tenderer shall, save as herein before provided, be returned to
them, but the Railway shall not be responsible for any loss or depreciation that may happen thereto while
in their possession, nor be liable to pay interest thereon.
CONTRACTOR
DRM (S&T) BPL
BPL/N/Sig/AMC/ST/2015-16/15
Page 11 of 42
The Earnest Money should be in cash or in any of the following forms :-
Cash or Banker’s Cheque/Demand Draft in favour of FA & CAO/W. C. Rly. Executed by
SBI or any of the nationalized bank of India or by a scheduled bank.
(6)
Care in Submission of Tenders. (a) Before submitting a tender, the tenderer will be deemed to have
satisfied himself by actual inspection of the site and locality of the works that all conditions liable to be
encountered during the execution of the works are taken into account and that the rates he enters in the
tender forms are adequate and all inclusive to accord with the provisions in Clause –37 of the General
Conditions of contract for the completion of works to the entire satisfaction of the Engineer.
When work is tendered for by a firm or company of contractors, the tender shall be signed by the
individual legally authorized to enter into commitments on their behalf.
(c) The Railway will not be bound by any power of attorney granted by the tenderer or by changes in the
composition of the firm made subsequent to the execution of the contract. It may, however, recognize such
power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to
the contractor.
(7)
Right of Railway to deal with tender:- The Railway reserves the right of not to invite tenders for any of
Railway work or works or to invite open or limited tenders and when tenders are called to accept a tender
in whole or in part or reject any tender or all tenders without assigning reasons for any such action.
CONTRACTOR
DRM (S&T) BPL
Page 12 of 42
BPL/N/Sig/AMC/ST/2015-16/15
CONTRACT DOCUMENTS
(8)
Execution of Contract Document:- The tenderer whose tender is accepted shall be required to appear in
person at the office of General manager/General Manager (Construction), Chief Administrative
Officer(Construction), Divisional Railway Manager or concerned Engineer, as the case may be, or if a
firm or corporation, a duly authorized representative shall so appear and execute the contract documents
within 7 days after notice that the contract has been awarded to him. Failure to do so shall constitute a
breach of the agreement affected by the acceptance of the tender in which case the full value of the
earnest money accompanying the tender shall stand forfeited without prejudice to any other rights or
remedies.
In the event of any tender whose tender is accepted shall refuse to execute the contract
documents as herein before provided, the Railway may determine that such tenderer has
abandoned the contract and there upon his tender and acceptance thereof shall be treated as
cancelled and the Railway shall be entitled to forfeit the full amount of the Earnest Money and to
recover the damages for such default.
(9)
Form of Contract Document:- Every contract shall be complete in respect of the document it shall so
constitute. Not less than 2 copies of the contract documents shall be signed by the competent authority
and the contractor and one copy given to the contractor.
(a) For zone contracts awarded on the basis of the percentage above or below the Schedule of Rate Central
Railway for the whole or part of financial year, the contract agreement required to be executed by the tenderer
whose tender is accepted shall be as per specimen form, Annexure II During the currency of the zone
contract, work orders as per specimen form Annexure III or IV for works not exceed Rs.10,000/- each shall be
issued by the Divisional Railway Manager/Executive Engineer under the agreement for Zone contract.
(b)For contracts for specific works, valued at more than Rs.10,000/- the contract documents required to be
executed by the tenderer whose tender is accepted shall be either an Agreement as per specimen form
Annexure IV, or a work order as per specimen form Annexure V as may be prescribed by the Railway.
CONTRACTOR
DRM (S&T) BPL
Page 13 of 42
BPL/N/Sig/AMC/ST/2015-16/15
ANNEXURE - I
WEST CENTRAL RAILWAY
TENDER FORMS (FIRST SHEET)
Tender No: BPL/N/Sig/AMC/ST/2015-16/15
Name of work: Comprehensive Annual Maintenance Contract (AMC) for Ansaldo make SSI (EI) systems installed at
various stations in BIN-GUN-MKC section in Bhopal Division for three years.
To
The President of India,
Acting through the
DRM (S&T), Bhopal.
West Central Railway,
I/We ..............................................................................................................have read the various
conditions to tender attached hereto and agree to abide by the said conditions. I/We also agree to kept this tender
open for acceptance for a period of 04 months from the date fixed for opening the same and in default thereof,
I/We will be liable for forfeiture of my/our “Earnest Money” I/We offer to do the work for West Central Railway,
at the rates quoted in the attached schedule and hereby bind myself/ourselves to complete the work in all respects
within 03 years from the date of issue of letter of acceptance of the tender.
(2) I/We also hereby agree to abide by the General Conditions of Contract corrected up to printed advance
Correction Slip No. .......................................... dated ............. and to carry out the work according to the
special conditions of contract and specifications of materials and works as laid down by Railway in the
annexed special conditions/specifications and the ..................................... Railway Works Hand Book Part
III corrected upto printed/advance correction slip No............ dated........... Sanitary Works Hand Book
corrected upto printed/advance Correction slip No. ...........dated.......... Schedule of Rates corrected upto
printed/advance Correction slip No...... ...........dated.............. for the present contract.
A sum of Rs. 1,62,060/- is herewith forwarded as Earnest Money. The full value the Earnest Money shall
stand forfeited without prejudice to any other right or remedies in case my/our Tender is accepted and if:(a) I/We do not execute the contract documents within seven days after receipt of notice issued by the
Railway that such documents are ready; and
(b) I/We do not commence the work within fifteen days after receipt of orders to that effect.
(2) Until a formal agreement prepared and executed, acceptance of this tender shall constitute a binding
contract between us subject to modifications, as may be mutually agreed to between us and indicated in the letter
of acceptance of my/our offer for this work.
(3)
...............................................
Signature of Witnesses:
(1) ...............................................
Signature of Tenderer(s)
date........................
(2) ................................................
Address of the Tenderer(s)
CONTRACTOR
DRM (S&T) BPL
Page 14 of 42
BPL/N/Sig/AMC/ST/2015-16/15
ANNEXURE I
TENDER FORM (SECOND SHEET)
(1). Instructions to tenderer and conditions of tender:- The following documents form Part of Tender/Contract:(a). Tender forms –First Sheet and Second Sheet.
(b). Special conditions/Specifications (enclosed)
(c). Schedule of approximate quantities (enclosed)
(d). General conditions of contract and standard specifications for materials and works as laid down in Works
Hand Book and Sanitary Works Hand Book of West Central Railway, as amended/corrected up to correction
slips mentioned in First sheet of Tender Form, copies of which can be seen in the office of DRM(S&T)
Bhopal or obtained from the office of the Chief Engineer, West Central Railway ............ on ......................
payment of Rs........./- Rs.................../- & Rs.............../- respectively.
(e). Schedule of rates, Part I & II as amended / corrected up to correction slip as mentioned in first sheet of
Tender Sheet of Tender Form, copy of which be seen in the office of ......................or obtained from the DRM
(S&T) BPL, West Central Railway on payment of Rs. ............... & Rs. ................ respectively.
(f). All general and detailed drawings pertaining to this work which will be issued by the Engineer or his
representatives (from time to time) with all changes and modifications.
(2). Drawings for the work.- The Drawings for the work can be seen in the office of the DRM (S&T) BPL and/or
Chief ----------------- at any time during the office hours. The drawings are only for the guidance of
Tenderer(s). Detailed working drawings, (if required) based generally on the drawing mentioned above, will
be given by the Engineer or his representative from time to time.
(3) The Tenderer (s) shall quote his/their rates as a percentage above or below the schedule of rates of the west
central Railway -------------as--------------applicable to Bhopal Division except where he /they are required to
quote item rates and must tender for all the items shown in the schedule of approximate quantities attached.
The quantities shown in the attached schedule are given as a guide and are approximate only and are subject
to variation according to the needs of the Railway. The Railway does not guarantee work under each item of
the schedule.
(4) Tenders containing erasures and/or alterations of the tender documents are liable to be rejected. Any
correction made by Tenderer(s) in his/their entries must be attested by him/them.
(5) The works are required to be completed within a period of 03 years from the date of issue of acceptance
letter.
(6) Earnest Money:- (a) The tender must be accompanied by a sum of Rs. 1,62,060/- as earnest money deposited
in cash or in any of the forms as mentioned in Regulations for tenders and contracts for the guidance of the
Engineers and contractors, failing which the tender will not be considered.
(b). The Tenderer(s) shall keep the offer open for a minimum period 04 months from the date of opening of
the Tender it is understood that the tender documents has been sold/issued to the Tenderer (s) and the
Tenderer(s) is/are permitted to tender in consideration of the stipulation on his/their part that after submitting
his/their tender subject to the period being extended further if required by mutual agreement from time to
time, he will not resile from his offer or modify the terms and conditions thereof in a manner not acceptable to
the Engineer of West Central Railway. Should the Tenderer fail to observe or comply with the foregoing
stipulation, the amount deposited as Earnest Money for the due performance of the above stipulation shall be
forfeited to the Railway.
CONTRACTOR
DRM (S&T) BPL
BPL/N/Sig/AMC/ST/2015-16/15
Page 15 of 42
(c). If the tender is accepted, the amount of Earnest Money will be retained and adjusted as Security Deposit for
the due and faithful fulfillment of the contract. This amount of Security Deposit shall be forfeited if the
tenderer)/Contractor(s) fail to execute the Agreement Bond within 7 days after receipt of notice issued by
Railway that such documents are ready or to commence the work within 15 days after receipt of the orders to
that effect.
(d). The Earnest Money of the unsuccessful tenderer(s) will, save as here-in-before provided, be returned to the
unsuccessful tenderer(s) within a reasonable time but the Railway shall not be responsible for any loss or
depreciation that may happen to the Security for the due performance of the stipulation to keep the offer open
for the period specified in the tender documents of to the Earnest Money while in their possession nor be
liable to pay interest thereon.
(7) Right of the Railway to deal with tender.- The authority for the acceptance of the tender will rest with the
Railway. It shall not be obligatory on the said authority to accept the lowest tender or any other tender and no
tenderer(s) shall demand any explanation for the cause of rejection of his/their tender nor the Railway
undertake to assign reasons for declining to consider or reject any particular tender or tenders.
(8) If the tenderer(s) deliberately gives/give wrong information in his/their tender or creates/create circumstances
for the acceptance of his/their tender, the Railway reserves the right to reject such tender at any stage.
(9) If the tenderer(s) expires after the submission of his/their tender or after the acceptance of his/their tender, the
railway shall deem such tender cancelled. If a partner of a firm expires after the submission of their tender or
after the acceptance of their tender, the Railway shall deem such tender as cancelled, unless the firm retains
its character.
10) Income Tax Clearance Certificate.- The tenderer(s) is/are required to produce along with his/their tender an
authorized copy of the Income-Tax Clearance Certificate or a sworn affidavit duly countersigned by the
Income-Tax Officer to the effect that he has/they have no taxable income.
11) Tenderer’s Credentials:- Documents testifying Tenderer’s previous experience and financial status should
be produced along with the tender or when desired by competent authority of the West Central Railway.
Tenderer(s) who has/have not carried out any work so far on this Railway and who is/are not borne on the
approved list of the contractors of West Central Railway should submit along with his/their tender credentials
to establish.
(i). His Capacity to carry out the works satisfactorily.
(ii). His financial status supported by Bank reference and other documents.
(iii). Certificate duly attested and testimonials regarding contracting experience for the type of job for
which tender is invited with list of works carry out in the past.
12. Tender must be enclosed in a sealed cover; super scribed “Tender No. BPL/N/Sig/AMC/ST/2015-16/15
dated 09/09/2015 and must be sent by registered post to the address of Sr.DSTE, S&T Deptt., DRM Office
West Central Railway, Bhopal so as to reach his office not later than 15.00 hours on 24/09/2015 or deposited
in the special box allotted for the purpose in the office of Sr.DSTE, DRM Office West Central Railway,
Bhopal. This Special box will be sealed at _15.00 hours on 24/09/2015. The tender will be opened at 15.30
hours on the same day. The tender papers will not be sold after 12.00 hours on 24/09/2015.
13. Non-compliance with any of the conditions set forth there in above is liable to result in the tender being
rejected.
CONTRACTOR
DRM (S&T) BPL
BPL/N/Sig/AMC/ST/2015-16/15
Page 16 of 42
(14). Execution of Contract Documents.-The successful tenderer(s) shall be required to execute an agreement
with the President of India acting through the West Central Railway for carrying out the work according to
General Conditions of contract, special conditions/specifications annexed to the tender and specifications for
work and materials laid down in Works Hand Book Part III and Sanitary works Hand Book of West Central
Railway as amended/corrected up to correction slip mentioned in tender form (First Sheet).
(15). Partnership Deeds, Power of Attorney etc.- The Tenderer shall clearly specify whether the tender is
submitted on his own or on behalf of a partnership concern. If the tender is submitted on behalf of a partnership
concern, he should submit the certified copy of Partnership Deed along with the tender and authorization to sign
the tender documents on behalf of partnership firm if these documents are not enclosed alongwith tender
documents, the tender will be treated as having been submitted by individual signing the tender documents. The
Railway will not be bound by any power of attorney granted by the tenderer or by changes in the composition of
the firm made subsequent to the execution of the contract. It may, however recognize such power of attorney and
changes after obtaining proper legal advice, the cost of which will be chargeable to the contractor.
(16). The tenderer whether sole proprietor, a limited company or a partnership firm if they want to act through
agent or individual partner(s) should submit along with the tender or at a later stage, a power of attorney duly
stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they
be partner(s) of the firm or any other person specifically authorizing him/them to submit the tender, signing the
agreement, receive money, witness measurements, sign measurement books, compromise, settle, relinquish any
claim(s) preferred by the firm and sign “No Claim Certificate” and refer all or any disputes to arbitration.
(17). Employment/Partnership, etc. of Retired Railway Employees.(a). Should a tenderer be a retired Engineer of the Gazetted rank or any other Gazetted officer working before his
retirement, whether in the executive or administrative capacity or whether Holding a pension able post or not, in
the any department of any of the Railways owned and administered by the President of India for the time being, or
should a tenderer being partnership firm have as one of its partners a retired engineer or retired Gazetted Officer
as aforesaid, or should a tenderer being an incorporated company have any such retired engineer or retired officer
as one of its Directors, or should a tenderer have in his employment any retired Engineer or retired Gazetted
Officer as aforesaid, the full in formations as to the date of retirement of such Engineer or Gazetted officer from
the said service and in case where such Engineer or officer had not retired from Government Service at least 2
years prior to the date of submission of the tender as to whether permission for taking such contract, or if the
contractor be a partnership firm or an incorporated company, to become a partner or Director as the case may be,
or to take employment under the contractor, has been obtained by the tenderer or the Engineer or Officer, as the
case may be from the President of India or any officer, duly authorized by him in this behalf, shall be clearly
stated in writing at the time of submitting the tender. Tenders without the information above referred to or a
statement to the effect that no such retired Engineer or retired Gazetted officer is so associated with the tenderer,
as the case may be, shall be rejected.
(b)
Should a tenderer or contractor being an individual on the list of approved contractors, have a relative(s)
or in the case of partnership firm or company of contractors one or more of his shareholder(s) or a relative(s) of
the shareholder(s) employed in Gazetted capacity in the any department of the West Central Railway, the
authority inviting tenderers shall be informed of the fact at the time of submission of tender, failing which the
tender may be disqualified/rejected or if such fact subsequently comes to light, the contract may be rescinded in
accordance with the provision in clause 62 of the General Conditions of Contract.
................................
Signature of Tenderer(s)
date ...............
CONTRACTOR
-------------------------Signature
Designation
DRM (S&T) BPL
Page 17 of 42
BPL/N/Sig/AMC/ST/2015-16/15
ANNEXURE I (Contd...)
TENDER FROM (THIRD SHEET)
Name of work: Comprehensive Annual Maintenance Contract (AMC) for Ansaldo make SSI (EI) systems installed at
various stations in BIN-GUN-MKC section in Bhopal Division for three years.
Sr
No
Item
No
SCHEDULE OF RATES AND QUANTITIES
Description of item of
Approximate
Unit
Rates in figures
work
Quantity
and in words
Rs.
P.
Amount
Rs.
P.
AS SCHEDULE, TERMS & CONDITIONS ARE ENCLOSED.
The quantities shown in above schedule are approximate and are as a guide to give the tenderer(s) an idea
of quantum of work involved. The Railway reserves the right to increase/decrease and/or delete or includes any
of the quantities given above and no extra rate will be allowed on this account.
I/We undertake to do the work at ...............% above/below the schedule of Rates of the West Central
Railway as applicable to Bhopal Division or at the rates quoted above for each item.
Dated...........
.........................................
Signature of the Tenderer(s)
Note: Column 1 to 5 shall be filled by the office of the Authority inviting tender. Column 6 & 7 shall be filled by
the Tenderer(s) only when percentage tenders are not invited.
CONTRACTOR
DRM (S&T) BPL
Page 18 of 42
BPL/N/Sig/AMC/ST/2015-16/15
Tender Schedule for the work: Comprehensive Annual Maintenance Contract (AMC) for Ansaldo make
SSI (EI) systems installed at various stations in BIN-GUN-MKC section in Bhopal Division for three
years.
Sr
no
Description of item
1
Comprehensive
Annual
Maintenance Contract inclusive
replacement/
Servicing
of
various cards/modules of SSI
(EI) systems supplied by M/s.
Ansaldo STS Transportation
Systems India Pvt. Ltd. This
includes
preventive
maintenance, attending failure
during emergency. This AMC
includes replacement/ repairing
of all types of defective
cards/modules.
Line
verification box and reset box
either in hardware or software
during AMC period as per
terms & condition of AMC.
Total cost of AMC for 03 year
Unit
No.
Qty.
9
AMC
Rate per
no. (Stn)/
per month
(in Rs.)
25008.17
AMC
Amount
per no.
(Stn)/ per
annum
(in Rs.)
300098.04
AMC
Amount
for 01 year
(in Rs.)
AMC
Amount for
03 years
(in Rs.)
Inspection
Authority
2700882.36
8102647.08
Consignee
8102647.08
Total cost of work Rs. 81,02,647.08 (Rs. Eighty one lakhs two thousand six hundred
forty seven and zero eight paise only)
CONTRACTOR
DRM (S&T) BPL
Page 19 of 42
BPL/N/Sig/AMC/ST/2015-16/15
Offer Sheet
I/We have submitted this tender after studying all the conditions contained herein and after
having satisfied myself / ourselves of the site conditions means of access to the work and all other
factors governing to the work and having seen and studied the plans which were made available to me /
us for scrutiny.
I/we offer my rates as under:Schedule
i.
In figure ______________ % above/below/at par base rate.
[strike-off whichever is not applicable]
ii.
In words ___________________________________ percent above/below/at par base rate.
[strike-off whichever is not applicable]
Note: 1. The tenderer are requested to quote single percentage above or below on schedule rates on the
attached offer sheet only. If single percentage above/below on schedule is not quoted or
various rates against various item is quoted, then the tender shall be summarily rejected.
2. In case there is difference of rate quoted between words and figures, then lower rate among
these two, shall be considered for evaluation.
Signature of Tenderer
Date:
Address:
CONTRACTOR
DRM (S&T) BPL
Page 20 of 42
BPL/N/Sig/AMC/ST/2015-16/15
Details of SSI systems located at various stations in BIN-GUN-MKC section and Calculation of
Stn. Month of Ansaldo make SSI (EI) systems installed at Bhopal Division proposed for AMC.
Sr
No
Stn./ Location
Manufacturer of
SSI systems
Qty
Unit
Date of
Commissioning
Warranty
Expired on
1
2
3
4
5
6
7
8
9
MAHUGARHA
GUNA
PILIGHAT
MABAN
RUTHIYAI
SEMARKHERI
SARANGPUR
KUMBHRAJ
CHACHAURA BINAGANJ
Ansaldo
Ansaldo
Ansaldo
Ansaldo
Ansaldo
Ansaldo
Ansaldo
Ansaldo
Ansaldo
1
1
1
1
1
1
1
1
1
system
system
system
system
system
system
system
system
system
17/01/2008
17/02/2009
21/08/2009
24/11/2009
29/06/2010
31/07/2011
28/12/2011
29/02/2012
31/03/2012
17/01/2009
17/02/2010
21/08/2010
24/11/2010
29/06/2011
31/07/2012
28/12/2012
28/02/2013
31/03/2013
Total
CONTRACTOR
DRM (S&T) BPL
Page 21 of 42
BPL/N/Sig/AMC/ST/2015-16/15
SCOPE OF WORK:
1). Scope: The AMC should cover the maintenance of the following.
a. Maintenance of Electronic Interlocking (EI) System which is microprocessor based Equipment
used for operation of the Points, Signals, Track circuits, Level crossing gates, Block working with
adjacent station, control of IB Signals, releasing of Crank handle for manual operation of points
and other controls like slots etc., through a control cum indication panel and/or VDU based
control panel.
b. The AMC covers repair/replacement, Maintenance and Upkeep of Hardware, Software &
peripheral equipments of Microlok II family and all items supplied by M/s. Ansaldo STS
Transportation Systems India Pvt. Ltd so as to keep the equipments at all stations covered
under AMC in good working condition and AMC does not include “Third party supplied items”
such as PCs, Relays, Batteries, cables and control cum indication panels.
c. Attending to any partial system failure /total system brake-downs (including standby).
d. Periodic inspection (Quarterly) should be carried out to test, check, adjust and record the
parameters for proper working of all systems and to take preventive action.
e. Carrying all maintenance activity as per the scope of offer. Maintenance scope includes all
repair/replacement of defective card/module/ systems/sub systems. Recording all parameters
as recommended by OEM for proper working of the system.
f. Any number of visits required during brake down and restoration of the system.
g. AMC cost is inclusive of transportation and accommodation charges during all above visits.
h. Railway need not pay for any additional cost for visit for M/s. Ansaldo STS Transportation
Systems India Pvt. Ltd., Service Engineer during currency of the AMC Contract.
i. The Contractor should repair or replace at their expense any item or part that becomes
defective. The repair card/module shall be warranted to perform to published specifications and
to be free from all defects in workmanship and material under normal and proper use for
trouble free and safe working of the EI system. M/s. Ansaldo STS Transportation Systems India
Pvt. Ltd. shall keep adequate spares with his Service Engineer at various stations to maintain
the system during currency of AMC. Spares should be kept as per following details.
Sr.no Discription of items
1
2
3
4
5
6
7
8
9
10
CPU
Power supply Card
Vital input card
Vital Output card
Non Vital I/o Card
DC-DC Convertor 110/12
DC-DC Convertor 110/24
DC-DC Convertor 12/5
VCOR
Other required Items
CONTRACTOR
Quantity at Quantity
Semarkhedi Guna
1
2
1
2
2
3
2
2
2
3
2
2
2
2
1
1
1
1
As per site requirement
at Quantity
Ruthiyai
1
1
2
2
2
2
2
1
1
at Quantity
at
Biyavrarajgarh
2
2
3
2
3
2
2
1
1
DRM (S&T) BPL
BPL/N/Sig/AMC/ST/2015-16/15
Page 22 of 42
j.
AMC should also include minor Alterations which support to comply Rly. Board/RDSO/HQ
instructions. However Major alterations will not cover under the scope of this AMC.
k.
This Comprehensive Annual Maintenance Contract includes maintenance/repair/replacement
cost of any card/module/system/subsystem, inclusive of all applicable Service taxes.
l.
Spare Management :
Stocking sufficient spares with Service Engineers. Qunatity should be such that at least one MLKII
system can be restored in case of complete system breakdown. Specially CFCRs, Isolations, CPU
Cards, Vital Input, Vital Output Cards and Non-vital input/output cards etc. which are vulnerable to
burning during lightening should be kept in optimum quantity to restore one MLKII system.
2). Schedule of activities for periodical / breakdown visits:
a. The qualified Contractor’s Service Engineer shall visit every quarter with all necessary tools &
equipments to test check and adjust all the Hardware & Software components of the equipment
to ensure the technical and safety requirements covered under the scope of AMC.
b. During the periodical visits or breakdown visits, the Service Engineer shall check all the relevant
system components & clean using latest virus cleaner, if necessary.
c. Card level/module level and all required service spares should be available with the Service
Engineer during maintenance visit.
d. All tests & checks through servicing and maintenance of equipments carried out should be
entered against each equipment in the asset register. Railway’s representative should sign in
register towards confirming the activity performed by contractor’s representative.
e. Payment: The payment will be made on quarterly basis on submission of Quarterly reports.
f.
Period of maintenance: The Comprehensive Annual Maintenance Contract shall be carried
out for a period of three years from the date of commencement of the work.
3.
Scope of Maintenance:
3.1
The scope of AMC covers Comprehensive Maintenance and upkeep of all the hardware,
software and peripherals required for full and safe functionality of the systems.
3.2
The scope of AMC covers Preventive Maintenance of the systems for which periodical visits to
every site should be made so as to keep the equipments in good working condition.
3.3
The scope of AMC covers Breakdown Maintenance under which each and every minor and
major break down of the systems reported by Railways should be attended and the restoration
of the systems done by substituting with spare card / module, if required.
3.4
The scope of AMC covers repair / replacement of defective card / modules / components / subsystem / system / part either in hardware or in software or in any form.
CONTRACTOR
DRM (S&T) BPL
BPL/N/Sig/AMC/ST/2015-16/15
4.
Page 23 of 42
Items not covered in the AMC
Consumables like Battery, Cartridge of the Printer & Paper & External Cables Terminations,
Relays, maintenance of Earthing etc., are not covered under this contract.
The AMC shall not cover any damage to the equipment either whole or part of the system due
to external reasons such as floods, earthquake, sabotage, terrorist activity, external fire etc.
The damages due to high voltage/ lightening /fire due to internal short circuiting in the system
shall be covered under AMC. The OEM should take due care in providing required protection to
equipments covered under AMC.
5.
GENERAL CONDITIONS:
a) The Tenderer shall be the original equipment manufacturer of the Equipment or his
authorized agent.
b) AMC is valid for Three years. Contract agreement shall have provision for extensions
for further periods as per terms and conditions of contract.
c) The price and rates in respect of the AMC are inclusive of all taxes and other levies
etc. payable by the tenderer to the Government or any other authority and shall
remain firm under all circumstances for a full period of Three years from the date of
entering into the AMC and shall not change on account of variation of taxes / statutory
dues / exchange rates etc. The rates to be quoted are thus "ALL inclusive"
d) The Railways and the tenderer shall at any time mutually agree to include in this
contract, additional equipment or and features which too shall be covered by all the
Terms & conditions of this contract and charges which shall become payable to the
contract of the remaining tenancy of the contract with effect from the date of their
inclusion.
e) Railway can terminate the AMC at any time depending on overall performance of
services rendered by the firm during the period of contract at its own discretion by
giving show cause notice.
f) If the Railway at any stage of the contract decides to abandon the work and terminate
the contract owing to its own reasons whatsoever the Railway shall pay the contractor
the money for the work already completed as per Schedule of work of the Tender
Document for which contractor is entitled for payment. The contractor has no right to
claim damages for loss of profit or other reasons from the Railway. In such an event the
railway shall give notice before 14 days to that effect to the contractor.
g) If any damages are caused to the Railway Equipment handed over for repairs an
appropriate amount as decided shall be deducted from payments due to the contactor.
h) I.R. Rules Signal engineering manual and Safety Rules should be followed during
execution of the maintenance works.
CONTRACTOR
DRM (S&T) BPL
Page 24 of 42
BPL/N/Sig/AMC/ST/2015-16/15
i)
6
The contractor shall abide by all labour laws of the country/ state.
Safety Measures by contractor's staff:
i
Necessary personnel safety equipment should be kept available by the contractor for
the use of the persons employed at the site and maintained in the conditions suitable
for immediate use and contractor should take adequate steps to ensure proper use of
equipment by those concerned.
ii
The Contract shall take all precautionary measures in order to ensure protection of his
own personnel moving about or working on the Railway premises, and shall abide by
all the Railway regulations and also ensure that the same are followed by his
representatives, agents, servants or sub-contractors or workmen. The firm is
therefore, be bound under these clauses to give notice to them about the provisions of
this clause and the consequent liability of the contractor under the Agreement.
iii The works must be carried out most carefully in such a way that they do not interfere
with the Railway operation except as agreed by the Railways.
iv The contactor's employee and workmen shall not for any reason operate any
appliances or installation of the Railway concerning the safety of train movement, but
they should whenever necessary notify to the qualified staff who will then take
necessary steps.
v
6a,
The Contractor shall see that no damage is caused to Railway Signalling and
transmission wires, station installation, communication lines, electric devices, trains of
any kind, fencing as well as any rolling stock and in general to all Railway installations
and equipments. If any damage is caused to or suffered by a Railway property by or
as a consequence of the acts or unlawful omissions of the Contractor, its employees
and workmen or other persons connected with it, the necessary repairs or
replacements shall be effected by the Railways at the risk and cost of the Contractor.
The said expenses shall be recovered from the Money due and payable to the
contractor or by other appropriate process.
Contractor's liability costs, damages, etc.:
All costs, damages and expenses which the Railway may have incurred or suffered and
which are recoverable from the contractor under the terms of this contract or the relevant
law may at the discretion of the Railways, be recovered by deducting requisite amounts
from any money due and payable or refundable to the contractor or any account
whatsoever or by legal proceedings. The Railway also reserves the right and shall be
entitled to retain payments due to the contractor under this contract and to set off the
same against all claims whether arising out of this contract or out of any other
transaction whatsoever against the contractor in exercising this right the Railway shall not
act unreasonably.
In the event of any breach of the aforesaid conditions, the contractor shall in addition to
CONTRACTOR
DRM (S&T) BPL
BPL/N/Sig/AMC/ST/2015-16/15
Page 25 of 42
throwing himself open to action for contravention of terms of the agreement and/or for
criminal breach of trust, be liable to account to Government for all moneys advantageous
or profits resulting or which in the usual course would have resulted by reason of such
breach.
6b,
Site facilities:
i
To enable the contractor to discharge their obligations under this contract, Railway
will provide required assistance to the contractor for free and easy access to
equipment.
ii
For necessary coordination during trouble shooting or faults, Railways will make
available to the contractor free of charge appropriate staff familiar with' Railways.
iii
If at site any item is to be physically moved in connection with the carrying out of
contracted maintenance service then for this purpose Railway may provide to the
contractor on request necessary help and man power without charge.
iv
No Railway free passes shall be issued to the contractor or his workmen for travel
by trains. Only identification letters shall be issued to individuals employed on the
work.
v
For the transport of materials from store to work spot, no octroi shall be paid by
the Railway and only way bill shall be issued by the Railway Engineer covering the
materials issued.
7.
Activities for Execution of AMC
7.1
The work shall be started by the contractor on receipt of the letter of acceptance. This period
includes the time for getting the materials required for the work.
7.2
The contractor (OEM) shall submit a document detailing the maintenance works which are
required to be done on each sub-system/ module or equipment as a whole. The periodicity of
such maintenance works /tests along with tools and measuring instruments to be made
available with the Service Engineer shall also be defined. The contractor may suggest additions
/ deletions to any item if need be due to specific design of his equipment.
7.3
As a part of AMC work, the Service Engineer shall also check the related items
such
as
incoming power supply, cable distribution, Earthing & Surge protection and suggest
modifications, if needed, to suit his equipment.
7.4
The Contractor shall replace certain components such as EPROM batteries, condensers etc,
having limited life as part of preventive maintenance.
7.5
Record of measurement of various parameters and functional checks shall be maintained by
contractor at every station in a register exclusively provided for this purpose. The record shall
be signed by the contractor and counter signed by the Railway’s representative during every
visit of the station.
CONTRACTOR
DRM (S&T) BPL
Page 26 of 42
BPL/N/Sig/AMC/ST/2015-16/15
7.6
The message, in case of failure, shall be given by the Railway representative to the Service
engineer on phone / fax/ post/ e-mail or any other means. The contractor shall register the
complaint and confirm it by issuance of suitable case number. There shall be no limit on the
break down calls.
7.7
The Contractor shall attend to the breakdown calls at the earliest and within 24 hrs in case of
minor faults and 04 hours in case of major breakdown/total system shutdown. If the system
requires major repairs, the contactor shall provide a standby equipment within 24 hours at the
contractors cost to make the system functional.
7.8
The Contractor shall impart training to the railways maintenance personnel
about
basic
maintenance and first line of fault rectification. Contractor shall also prepare and make available
maintenance and fault rectification manual at all sites.
7.9
The contractor shall also repair /replace the existing defective N/V cards, CPU & DC-DC
convertor as per the station wise details provided below under the scope of AMC.
Sr.no Station
1
2
3
4
5
6
7
8
PIGT
MABAN
GUNA
MUGA
RTA
KHRJ
CBK
SFW
Total
Defective N/V Cards
Defective CPU
01
01
02
02
02
01
01
01
11
01
Nil
01
02
Nil
Nil
Nil
Nil
04
Defective DC-DC convertor
110/ 24 V 110/ 12 V
Nil
Nil
Nil
Nil
02
Nil
02
02
02
02
Nil
Nil
Nil
Nil
Nil
Nil
06
04
7.10
The Contractor should have adequate stock of spares required for restoration of any of the
modules of the system within prescribed time limit. The required tools shall be arranged by the
contractor. The contractor shall keep vital material required for maintenance / replacement
readily available.
7.11
The Contractor shall rectify the defects as may be pointed out in the course of AMC. Where
defects due to bad workmanship on the part of the contractor or otherwise noticed or any
dispute arising as to the correctness of the defects pointed out, the railway Engineer’s decision
in this regard shall be final and binding.
7.12
If the Service Engineer feels that the failure is due to any other reason which is beyond his
purview, the same should be reasonably supported by reports / measurements / readings etc.
Railways decision in this regard shall be final.
7.13
Railway shall arrange to handover defective cards / modules to the contractor which shall be
returned back in a month time. However if the Railway has exhausted their stock of
essential/recommended spare and the total system availability is affected, the contractor shall
provide service spares for the time during which the defective cards are under service/repairs.
The service spares shall be provided at NO EXTRA charges. These service spares shall be
returned to the contractor promptly once the repaired cards are returned to the Railways.
CONTRACTOR
DRM (S&T) BPL
BPL/N/Sig/AMC/ST/2015-16/15
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7.14
No faulty card/module/equipment shall be allowed to remain in the system for a period more
than 24 hours from the time of reporting the failure to the Service Engineer. The repaired card /
module shall be warranted to perform the published specification and to be free from defects in
workmanship and materials under normal and proper use and maintenance.
7.15
The contractor should maintain a round the clock helpline in the form of the Call Centre /
website so that calls can be logged. The contractor’s Engineer / Supervisor shall be available on
telephone round the clock for passing on the information by Railways in case of failure. In case
of odd hour failures and emergencies even on holidays and Sundays, normal service shall be
rendered by the contractor.
7.16
At least one authorized service engineers shall be posted at Guna station to cover all the
station/equipments in Annual Maintenance Contract. The contractor may post even more
engineers if consider necessary. He shall provide details of its Service personnel & Complaint
Escalation Matrix. The details shall include field service locations of the Service Engineers,
telephone number, FAX, mobile numbers, e-mail ID, address and such details of their higher
levels to escalate the fault complaints. Communication handed over to contractor’s personnel at
site shall be deemed to have reached their office.
7.17
The contractor should submit his list of service personnel and Identity Cards for the
countersignature by Sr.DSTE or any other officer so nominated by Sr.DSTE to enable them to
have free access to the Railway premises. The intimation shall be given well in advance for
countersignature of Identity card when a new service personnel is to be deployed. The validity
of the Identity card shall be limited to the contract under execution.
7.18
The service personnel employed by contractor should be competent to handle the systems.
They should be exclusive for the purpose of Annual Maintenance contract and should not be
utilized for any other purpose such as installation / maintenance of other equipment / locations.
7.19
The OEM shall develop a regional repair center depending upon the number of
equipments/installations if consider necessary.
7.20
In case Railway needs any guidance / training in modifying / enhancing the capacity of the
system / minor shifting of the system, the contractor shall assist in completing this work and
testing it at site.
7.21 The service engineer shall visit quarterly at every installation with all necessary tools and
equipments to carry the routine checks for preventive maintenance and adjust all
Hardware and Software components of the equipment to ensure the requirements covered
under the scope of AMC.
7.22
The OEM shall prepare report on Faults Noticed & Troubleshooting done. Periodic checking of
CHECKSUM CRC number shall be done to verify originality of working software.
7.23
To attend System Failure call from Client:
a) Diagnose cause of failure, rectify the fault, restart the system and put the system back to normal
operation.
b) Supervise the operation after restoration of the system for passing of at least one train in each
direction.
CONTRACTOR
DRM (S&T) BPL
BPL/N/Sig/AMC/ST/2015-16/15
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c) To replace any defective equipment to restore the EI system.
8.
Preventive Maintenance Checks
The following preventive maintenance checks are to be carried out at the specified periodicity to
keep the equipments in good working condition:
8.1
The general cleaning of the chassis should be done using blower to remove dust from intake
and exhaust points of the chassis.
8.2
The general condition of PCBs should be checked. The components should be checked for
excessive heating. The proper connectivity of heat sink and its effectiveness should also be
checked. The electrical contacts should be cleaned with a cloth dampened in carbon tetrachloride.
8.3
The loose electrical connections should be identified and attended. The condition of wiring to be
checked to identify peeled insulation and general deterioration. If any wiring changes are to be
done then the proper lugs should be used.
8.4
If any part is found defective or not working up to the satisfaction or over aged then the repair
or replacement should be done.
8.5
The activities specific to the systems, which should be carried out during periodic visits.
9.
Requirements of UP time & Down time:
a)
Working Hours for the system shall be considered as 24 Hours per day.
b)
UP Time:
c)
i
The contractor must ensure UP time of at least 99.9% for entire system being
offered under this tender, up to the end of AMC period.
ii
The UP time shall be calculated on quarterly basis.
DOWN Time:
i
Down time is defined as duration for which system as a whole or any part is not
available for the purpose it is installed.
ii
The Down time shall be reckoned from the time the contractor's representative has
been informed by means Telephone, SMS, FAX, or any other method at the address
as specified by Contractor within geographical jurisdiction of Railway.
iii
Every quarter, summary of UP time and Downtime of each system shall be jointly
signed along with the Railway representative. At the end of every quarter the MTBF
and MTRR is to be calculated jointly by the firm's representative and the railway's
representative.
CONTRACTOR
DRM (S&T) BPL
BPL/N/Sig/AMC/ST/2015-16/15
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10.
Breakdown Maintenance
10.1
Breakdown Maintenance of the complete System including software for the problems
experienced and as reported by Railways including defects, immediate replacement of faulty
cards of any type, are to be carried out by the contractor.
10.2
On experiencing a problem in the equipment, the Railways shall inform about the problem to
the contractor through telephone/FAX/Post/e-mail or any other means. The contractor shall
register the complaint and confirm it by issuance of suitable case number.
10.3
The breakdown calls shall be attended on beyond office hours, Sundays and other Holidays
including National Holidays.
10.4
After attending each major break down, the joint break down report shall be prepared by
contractor or his authorized Engineer/ representative and Railways Representative not below
the rank of JE (Signal). A copy of this report shall be submitted to Sr. DSTE or any other officer
so nominated by Sr. DSTE.
11.
Replacement of the Cards
11.1
If a faulty card is to be replaced during Preventive Checks/ Breakdown Maintenance then the
faulty card shall be handed over to the contractor for carrying out repairs in their premises. The
contractor shall arrange for the repair/replacement of defective card (duly inspected by RDSO)
and submit the same within 30 days if another similar spare card is available with Railway and
within 07 days if similar card is not available with the Rly.
11.2
If the faulty card is declared beyond repairs by the contractor then new card will be supplied by
contractor duly inspected by RDSO
11.3
If any faulty card taken by the contractor for repairs is not returned by the time of claiming last
AMC payment then the procurement cost of the card with incidental charges as assessed by
Railways will be recovered from his payment.
12.
Log Book
12.1
A log book shall be maintained in the Station where the problem experienced in the working
would be entered along with date and time of the problem noticed. The problem will be
reported to the contractor on their phone/address through phone/fax/post/e-mail and the
complaint number with time will be recorded in the log book. The contractor or his authorized
Engineer/ representative has to fill up the other columns of the log book indicating failure
details, how the rectification done, replacement card particulars, defective card particulars, date
of rectification and time of rectification. After filling up these details, he has to put his signature.
These entries will be countersigned by Railways Representative not below the rank of JE
(Signal).
12.2
The log book shall be maintained in the following format:
CONTRACTOR
DRM (S&T) BPL
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BPL/N/Sig/AMC/ST/2015-16/15
Sl. Date &
No. Time of
reporti
ng
failure
1
2
.
.
Type
of
failur
e
Date
& Time
of
rectifyin
g failure
How
the
rectific
ation
done
Sl. No.
of the
defectiv
e card
Sl.No.
of the
replace
ment
card
Delay
in Signature
attending
of
breakdown
Contractor
(hour)
Signature
of SSE/
JE
12.3
All the tools and testing instruments required for checking, testing and attending to preventive
maintenance as well as breakdowns shall be arranged by the contactor including
Multimeter/Soldering Iron/ Wiring material/ soldering material/PC/GUI/ Laptop.
13.0
CHANGE OF SITE
The site of maintenance can be changed by railways during the course of AMC by notifying the
contractor at least 15 days in advance of AMC visit without any change in the payment terms.
However, the site will not be changed beyond jurisdiction of Railway Division. It may be noted
that such a situation may arise if the equipments are shifted at railways cost to any other
station within division and no transportation or installation damage is caused by railways.
14.0 PAYMENT & PENALTY:
The firm will be allowed quarterly payment after all AMC obligations or fully discharged
and certified by the Railways engineers. The bills of firm shall be accompanied with the
certificate of maintenance, break down repair by SSE-signal in charge duly counter signed by
ADSTE.
(a). Full payment for the quarter will be given to the Contractor only after all AMC obligations are
fully discharged for that quarter. Payment shall be made after maintenance service report,
record of quarterly visit, failure and servicing done are verified and certified by Representative
of Sr. CSTE/Co./BPL.
(b). If the firm fails to attend within 24 hours in case of minor faults and 04 hours in case of major
breakdown/total system shutdown or fails to put right/replace the faulty card/ module/
equipment within 24 hours from the time he has been intimated penalty as below shall be
imposed which shall be deducted from the bill in addition to the pro rata adjustment in
maintenance charges from the bill.
(i). If the failure is not attended/rectified within the time as stipulated above, penalty of amount
equal to five times the proportionate payment of AMC per day per System shall be imposed up
to 1 week.
(ii). If failure is prolonged beyond one week, no payment for that quarter for the failed system shall
be made.
CONTRACTOR
DRM (S&T) BPL
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(c). In event of average down time being more than 0.1% per month, 1% of maintenance charges
for that month (calculated for 1 month on pro rata basis from the charges of the whole year)
shall be deducted for every 0.1% (or part thereof) of down time in excess of 0.1%.
After rectification of breakdown by the firm, authorized representative of Sr. DSTE/Co./BPL will
inspect and certify the rectification.
The work shall be done in presence of authorized representative of Sr. DSTE/Co./BPL.
During the period of maintenance contract no third party will be allowed to undertake any
repairing/servicing of the system unless the firm performing the AMC has given prior consent,
but the firm will allow the Railway Staff to perform maintenance activities.
15.
EXECUTIVE AUTHORITY IN CHARGE OF THE WORK AND CLARIFICATIONS TO BE
OBTAINED:
15.1
The Senior Divisional Signal & Telecom. Engineer/Signal of the Division will be the Executive-incharge of this work and in the day-to-day execution of the work any clarifications or instructions
given by the said Engineer shall be final and binding on the contractor.
15.2
Regarding alterations to the contents of the contract or any other matter connected with the
contract, the Senior Divisional signal & Telecom Engineer will be the final authority and his
decision shall be final and binding on the contractor.
15.3
Senior Divisional Finance Manager of the Division will be the Accounts Officer – in - charge for
payments under this contract.
16.
Recovery of Income Tax as per Income Tax Act.
Please note that 2% of value of the payment to be made to you under this contract shall be
recovered towards part Income Tax.
17.
Electronic Fund Transfer System
In view of introduction of the system of Electronic Fund Transfer System by the
Railways for making payments to Contractors instead of issue of cheques, you are
requested to submit the following details to ensure prompt crediting of your Bank
Account.
CONTRACTOR
DRM (S&T) BPL
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BPL/N/Sig/AMC/ST/2015-16/15
18.
NATIONAL
ELECTRONIC
FUND
TRANSFER/ELECTRONIC
CLEARING
SERVICE
(CREDIT CLEARING) MODEL MANDATE FORM
(Investor’s/Customer’s option to receive payments through Credit Clearing
Mechanism)
NAME OF THE SCHEME AND THE PERIODICITY OF PAYMENT
1.
2.
Unique Contractor/Vendor Code
Investor/Customer/ Vendor Code
Particulars of Bank Account :a) Name of the Bank
b) Name of the Branch
Address
Telephone No.
c) 9 Digit Code number of the Bank and
branch appearing on the MICR cheque
issued by the bank
d) IFSC Code of the branch
e) Type of Account (Current/Savings/
Cash credit with code 10/11/13)
f) Ledger and ledger folio No.
g) Account number
(appearing on Cheque book)
::::::::::-
(In lieu of the bank certificate to be obtained as under, please attach a bank cancelled cheque
or photocopy of a cheque or front page of your savings pass book issued by your bank for
verification of the above particulars)
3.
Date of effect
:I hereby declare that the particulars given above are correct and complete. If the
transaction is delayed or not effected at all for reasons of incomplete or incorrect information. I
would not hold the user institution responsible. I have read the option invitation letter and
agree to discharge the responsibility expected of me as a participant under the scheme.
Date:
Signature of the Investor/Customer
---------------------------------------------------------------------------------------------------Certified that the particulars furnished above are correct as per our records.
Bank’s stamp
Signature of the Authorised Official of the Bank
It should be ensured that the above EFT No. is quoted when the bills are
submitted.
CONTRACTOR
DRM (S&T) BPL
BPL/N/Sig/AMC/ST/2015-16/15
19.
Page 33 of 42
REVIEW MEETING
There shall be quarterly review meetings at DRM/S&T/BPL or DSTE/Guna Office between
Railways and tenderer/ representatives, at the instance of the Railways regarding uptime
efficiency, breakdown of equipment, preventive maintenance, downtime, transient problem etc.
this shall be done in order that tenderer provide adequate attention to take remedial action on
the problems which are causing operational difficulties to the Railways
.
In any event of disputes between Railways and M/s. Ansaldo STS Transportation Systems India
Pvt. Ltd., SLV Complex, AVS Compound, No.35, 80 Feet Road, 4th Block, Koramangala,
Bangalore – 560 034, India., arising under this agreement, which cannot be resolved by mutual
discussion, such disputes shall be referred to the sole Arbitrator appointed by GM/W.
C.RLY/JBP.
This agreement together with any attachment to be signed by both parties shall constitute the
either binding agreement between and M/s. Ansaldo STS Transportation Systems India Pvt.
th
Ltd., SLV Complex, AVS Compound, No.35, 80 Feet Road, 4 Block, Koramangala, Bangalore –
560 034, India.
No terms and provisions hereof shall be deemed waived and no breach excused unless such
waiver
or consent requested by one party shall be in writing as signed and agreed by the other party.
20.
Maintenance of Log Book.
Log Book shall be maintained at MAHUGURA, GUNA, PILIGHATA, MABAN, RUTHIYAI,
SEMARKHERI, SARANGPUR, KUMBHRAJ, CHACHORA BINAGANJ stations to log the failures and
details of restoration done by the contractor with signatures of Railway Engineers and
Contractors Engineers/Representative.
CONTRACTOR
DRM (S&T) BPL
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BPL/N/Sig/AMC/ST/2015-16/15
SPECIAL CONDITIONS
Tender No BPL/N/Sig/AMC/ST/2015-16/15
Name of the work: Comprehensive Annual Maintenance Contract (AMC) for Ansaldo
make SSI (EI) systems installed at various stations in BIN-GUN-MKC section in Bhopal
Division for three years.
1.
The work covered by this tender is skilled and technical in nature and only the firms having
sufficiently skilled and experienced staff with them and who have carried out tight targeted
signaling works in the past need quote against this tender.
2.
Contractor should provide firm’s PAN, issued by income tax department with his quote or within
30 (thirty) days of award of contract. No payment will be released without submission of PAN.
All taxes (including surcharge & cess) shall be recovered from his payments as per tax provision
in vogue.
“ The tenderer for carrying out any construction work in Madhya Pradesh must get themselves
registered from the registering office under section –7 of the building and other construction
workers act 1996 and rule made thereto by the MP govt. and submit certificate of the registration
issued from the registering officer of MP govt. (labour department) for enactment of this act, The
tenderer shall be required to pay cess @1% of the cost of construction work to be deducted from
each bill. Cost of material shall be outside the purview of the cess, when supplied under a
separate schedule item”
3.
Tenderers may carefully note that their contract Agreement for this work is liable to be terminated
at any time later, in case any of the information furnished by them is found to be untrue or any
adverse point comes to light subsequently. The decision of Railway in this regard shall be final
and binding.
4.
The Tenderers, if they so desire before quoting, should inspect the site of the work in detail and
acquaint themselves about the terrain, approach road and other site conditions affecting the
execution of the work on their own cost.
5.
The resultant Contract of this tender will be governed by the Tender Conditions, Instructions to
Tenderers and General Condition of Contract as applicable to West Central Railway and Special
Conditions mentioned here. In case of contradiction between Tender conditions, instructions to
the tenderer, the General conditions of the contract and the special conditions of the contract, the
latter will prevail.
6.
The Tenderer shall keep their offer valid for the period of 04 months from the date of opening
of tender.
NATURE OF TENDERING :
7.
The tenderer is required to submit his offer in the office of Sr. DSTE/Co./Bhopal.
8.
The envelope will bear tender number, it’s description, name of the tenderer, date of opening.
9.
The envelope should be addressed to the President of India through Senior Divisional Signal and
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Telecommunication Engineer(Co.), West Central Railway, I st Floor, opposite to control office,
DRM office Building, Habibganj, Bhopal 462 024 (M. P.). The tender should be deposited in the
Tender Box in the office of the Senior Divisional Signal and Telecommunication Engineer(Co.),
West Central Railway, I st Floor, opposite to control office, DRM office Building, Habibganj,
Bhopal 462 024 before closing of the tender box before 15.00 hrs sharp on the date of opening.
10.
The tenderer shall accept all the Railways terms and conditions and will not offer any counter
clauses.
11.
The offer will consist of copy of schedule of work with prices quoted in the required space. The
tenderer will sign this on each page.
12.
Tender sealed and super scribed as mentioned above, can also be sent by Registered Post with
acknowledgement due, to the above mentioned office, but no tender which is received after the time
and date specified above shall ordinarily be considered.
13.
As far as possible the tenderer/s bid should not have any condition or specification or assumption
contrary to the provisions in these tender documents on which the tenderer/s bid is based.
Tenderer/s Special conditions, not in conformity with the tender specifications/drawings are required
to be listed separately with details of exact financial implications, if any. Railways will not take
cognizance of conditions/variations from the tender documents or drawings etc. It needs to be
emphasized that only such conditions/ stipulations which are at variance with the tender conditions
codal provision stipulated in the tender documents need be mentioned, in case tenderer/s choose to
stipulate such special conditions taking into account the restrictions mentioned elsewhere in the
tender document. Only such special conditions/specifications stipulated by the tenderer’s which have
been specifically approved by the Railways in writing shall be deemed to have been accepted by the
Railways and shall form part of the Contract Agreement. The tenderer/s conditions / stipulations
which are at variance with the tender conditions / codal provisions and not approved / accepted by
Railways, shall be withdrawn by the tenderers.
14.
METHOD OF QUOTING OF RATES.
Estimated rates for each item of schedule have already been indicated by Railways on the tender
schedule.
15.
Tenderer will indicate their rates in the form of % above / at par / % below on overall estimated cost
of tender, in the space provided for this at the end of the schedule. Percentage (above / at the par /
below) should be indicated in figures as well as in words. If rates are not quoted or there is
ambiguity in rates quoted by the tenderer the offer will be rejected.
16.
All corrections and over writing must be signed / attested.
17.
Tenderer must sign along with seal on all pages of their offer.
18.
Tender forms not accompanied by the requisite EMD will be summarily rejected.
OPENING OF TENDERS:
19.
The tenders shall be opened at time and date specified in tender notice in the office of the Senior
Divisional Signal and Telecommunication Engineer (Co.), West Central Railway, I st Floor, opposite
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to control office, DRM office Building, Habibganj, Bhopal 462 024 (M. P.)
Note: If the date of opening as mentioned above happens to be a holiday, then the tenders will be
opened at the same time and place on next working day. Tender Forms not accompanied by
requisite Earnest Money (Bank Guarantee is not an acceptable form) in prescribed form will be
summarily rejected.
20.
Railways’ decision in regard to acceptability of Technical Suitability of the offer shall be final.
21.
If the tenderer fails to abide by the conditions or fails to submit documents as above, their offer is
liable to be rejected.
Note: If the date of opening as mentioned above happens to be a holiday, then the tenders will be opened
at the same time and place on next working day. Tender forms not accompanied by requisite Earnest
money (Bank Guarantee is not an acceptable form0 in prescribed form will be summarily rejected.
22.
23.
GENERAL:
Authorized agents are allowed to buy the tender documents on behalf of their Principals.
Telex and incomplete offers will be summarily rejected.
24.
The tenderer should read the conditions carefully and also see the Schedules of supply and works
before submitting the offer and also ascertain site conditions and the magnitude of works involved.
The tender must furnish information regarding similar works executed by them, work in hand and
other documents along with their offer itself.
25.
The documents submitted along with the offer shall be page numbered, signed by the tenderer with
their seal. The copy of the solvency certificate, credential certificate etc., if applicable in tender,
should be attested. The work covered by this tender is urgent safety work required to be completed
within the completion period as specified from the date of issue of acceptance letter and hence all
measures to curtail the time required for awarding the contract is taken which are considered
necessary.
26.
Non-adherence to these as well as stipulations of special conditions at variance to those specified
herein and having financial implications are likely to make their tenders non acceptable.
RATES:
27.
The rates quoted in the offer by the tenderer will be inclusive of basic cost, excise & customs
duty, sales tax, VAT, interstate tax, works contract tax, Service Tax, transport, loading,
unloading charge, octroi etc., wherever leviable. The Railways will not issue ‘D’ form for
concessional sales tax.
28.
The price quoted should be firm and no price variation clause will be acceptable. Variation in
statutory levies and duties shall be permissible on production of documentary evidence. Towards
this extent, the tenderer should indicate the percentage of components of those items in the all –
inclusive quoted prices, in the absence of which no increase in duties will be permissible if offers
are received from tenderers with different VAT/TAX/Duties as applicable to the state of selling
dealer, the increase in such statutory levies and duties will be payable only till such limit,
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crossing of which will result in vitiation of the tender. Rate quoted by tenderer is considered
inclusive of all applicable taxes, statutory duties or levies imposed by government, it shall be
refunded on production of documentary evidence. All the offers shall be evaluated as per Tax
regime as applicable on the date of tender opening.
Note: “For tender/contract exceeding ` 10 lakhs in value & having item/items of services covered under
“Taxable Services” as per “Service Tax Registration”, tenderer(s) should possess a valid “Service Tax
Registration number” failing which his/her/their offer shall not be considered. A copy of valid “Service
Tax Registration” must be enclosed along with the tender.” (CPDE/WCR’s letter no W-HQ/WG/Service
Tax/53 dtd. 15/09/2011).
EARNEST MONEY
29. The tenderer shall be required to deposit earnest money ` 1,62,060.00 with the tender for the due
performance with the stipulation to keep the offer open till such date as specified in the tender, under
the conditions of tender. The earnest money shall be as specified in tender notice.
30. The Earnest money deposit in the form of Bank guarantee will not be acceptable. EMD as specified
in tender notice should be submitted by the tenderer in favour of FA & CAO/W. C. Rly. in any of
the form as under:
31. The Earnest money to be accepted only in “Cash or Banker’s Cheque/Demand Draft in favour
of FA & CAO/W. C. Rly. Executed by SBI or any of the nationalized bank of India or by a
scheduled bank” (As per Railway Board’s letter no. 2013/CE –I/CT/O/45/JV dtd. 22/09/14
forwarded by FA & CAO vide their office letter no. HQ/AC/FX/Earnest Money dtd. 22/06/2015).
EMD should be prepared by the name of firm or by proprietor’s name in whose name tender form is
issued.
32. The earnest money deposited by the successful tenderer/tenderers will be retained towards the
Security deposit for the due and faithful fulfillment of the contract, but shall be forfeited if the
Contractor fails/contractors fail to execute the agreement bond or start the work within a reasonable
time (to be determined by the Engineer-in-charge) after notification of the acceptance of his/their
tender.
SECURITY DEPOSIT:
33.
Security Deposit/ rate of recovery/ mode of recovery shall be as under:(a)
Security Deposit for the work will be 5% of the contract value,
(b)
The rate of recovery will be at the rate of 10% of the bill amount till the full security deposit is
recovered,
(c)
Security Deposits will be recovered only from the running bills of the contract and no other
mode of collecting SD such as SD in the form of instruments like BG, FD etc. shall be accepted
towards Security Deposit.
(d)
After the work is physically completed, security deposit recovered from the running bill of the
contractor can be returned to him if he so desires, in lieu of FDR/ irrevocable Bank guarantee for
equivalent amount to be submitted by him.
34.
Security Deposit shall be returned to the contractor after the physical completion of the work and
the Guarantee/ warranty/ maintenance period is over and after passing the final bill based on no
claim certificate as certified by the competent authority. The competent authority shall normally
be the authority who is competent to sign the contract. If this competent authority is of the rank
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lower than JA grade, then a JA grade officer (concerned with the work) should issue the
certificate. The certificate, inter alia, should mention that the work has been completed in all
respects and that all the contractual obligations have been fulfilled by the contractors and that
there is no due from the contractor to Railways against the contract concerned. Before releasing
the SD, an unconditional and unequivocal no claim certificate from the contractor concerned
should be obtained.
35.
36.
No interest will be payable upon the Earnest Money and Security Deposit or amounts payable to
the contractor under the contract.
PERFORMANCE GUARANTEE (P.G.):
As per Revised Clause 16 (4) to Indian Railways General Conditions of Contract (Ref : Item-I to
Railway Board’s letter No. 2007/CE.I/CT/18 Pt. XII dated 31/12/2010)
The procedure for obtaining Performance Guarantee is outlined below :
(a).
The successful bidder shall have to submit a Performance Guarantee (PG) within 30
(thirty) days from the date of issue of Letter of Acceptance (LOA). Extension of time for
submission of PG beyond 30 (thirty) days and upto 60 days from the date of issue of
LOA may be given by the Authority who is competent to sign the contract agreement.
However, a penal interest of 15% per annum shall be charged for the delay beyond 30
(thirty) days i.e. from 31st day after the date of issue of LOA. In case the contractor fails
to submit the requisite PG even after 60 days from the date of issue of LOA, the contract
shall be terminated duly forfeiting EMD and other dues, if any payable against the
contract. The failed contractor shall be debarred from participating in re-tender for that
work.
(b).
The successful bidder shall submit the Performance Guarantee (PG) in any of the
following forms, amounting to 5% of the Contract Value :
(i).
A deposit of Cash;
(ii).
Irrevocable Bank Guarantee;
(iii). Government Securities including State Loan Bonds at 5% below the market
value;
(iv). Deposit Receipts, Pay orders, Demand Drafts and Guarantee Bonds. These forms
of performance Guarantee could be either of the State Bank of India or of any of
the Nationalized Banks;
(v).
Guarantee Bonds executed or Deposits Receipts tendered by all Schedules Banks;
(vi). A deposit in the Post Office Saving Bank;
(vii). A deposit in the National Savings Certificates;
(viii). Twelve years National Defence Certificates;
(ix). Ten years Defence Deposits;
(x).
National Defence Bonds and
(xi). Unit Trust Certificates at 5% below market value or at the face value whichever is
less.
Also, FDR in favour of Sr. DFM/W.C.Rly./Bhopal (free from any encumbrance) may be
accepted.
Note : The instruments as listed above will also be acceptable for Guarantees in case of
Mobilization Advance.
(c).
The Performance Guarantee shall be submitted by the successful bidder after the Letter of
Acceptance (LOA) has been issued, but before signing of the contract agreement. This
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BPL/N/Sig/AMC/ST/2015-16/15
(d).
(e).
(f).
(g).
Page 39 of 42
PG shall be initially valid up to the stipulated date of completion plus 60 days beyond
that. In case, the time for completion of work gets extended, the contractor shall get the
validity of PG extended to cover such extended time for completion of work plus 60
days.
The value of PG to be submitted by the contractor will not change for variation upto 25%
(either increase or decrease). In case during the course of execution, value of the contract
increases by 25% of the original contract value, an additional Performance Guarantee
amounting to 5% (five percent) for the excess value over the original contract value shall
be deposited by the contractor.
The Performance Guarantee (PG) shall be released after physical completion of the work
based on ‘Completion Certificate’ issued by the competent authority starting that the
contractor has completed the work in all respects satisfactorily. The Security Deposit
shall, however, be released only after expiry of the maintenance period and after passing
the final bill based on ‘No Claim Certificate’ from the contractor
Whenever the contract is rescinded, the Security Deposit shall be forfeited and the
Performance Guarantee shall be encashed. The balance work shall be got done
independently without risk & cost of the failed contractor. The failed contractor shall be
debarred from participating in the tender for executing the balance work. If the failed
contractor is a JV or a Partnership firm, then every member/partner of such a firm shall
be debarred from participating in the tender for the balance work in his/her individual
capacity or as a partner of any other JV/Partnership firm.
The engineer shall not make a claim under the Performance Guarantee except for
amounts to which the President of India is entitled under the contract (not withstanding
and / or without prejudice to any other provisions in the contract agreement) in the event
of :
(i).
Failure by the contractor to extend the validity of the Performance Guarantee as
described herein above, in which event in the Engineer may claim the full
amount of the Performance Guarantee.
(ii).
Failure by the contractor to pay President of India any amount due, either as
agreed by the contractor or determined under any of the Clauses/conditions of
the Agreement, within 30 days of the service of notice to this effect by
Engineer.
(iii).
The Contract being determined or rescinded under provision of the GCC, the
Performance Guarantee shall be forfeited in full and shall be absolutely at the
disposal of the President of India.
Maintenance of Registers at work site:
37. At the work site, following registers should be maintained by Railway representative for better
management.
i)
Site Order Register : The instructions given to the contractor will be recorded in this
register. Contractor should acknowledge the same and comply it promptly.
ii)
Log book of events/Program Register: All events are required to be chronologically logged
in this register date wise.
COMPLETION PERIOD.
38. The entire work as per the contract will have to be completed within 03 years from the
date of issue of acceptance letter on a progressive basis.
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BPL/N/Sig/AMC/ST/2015-16/15
Page 40 of 42
PAYMENT
39.
Payment to be made as mentioned in scope of work.
40.
Wherever the Central/State makes it obligatory for the Railway to deduct any amount towards
sales tax, works contract tax, the same will be deducted in addition to the income tax and
remitted to the concerned authority. D forms shall not be given by the Railways.
41. Variation in contract quantities
The procedure as detailed below shall be adopted for dealing with variation in quantities during
execution of works contracts (Rly. Board’s Ltr. No.2007/CE.1/CT/18 dtd.28/09/07):
1. Individual NS items in contracts shall be operated with variation of plus or minus 25% and
payment would be made as per the agreement rate. For this, no finance concurrence would be
required.
2. In case an increase in quantity of an individual item by more than 25% of the agreement quantity
is considered as unavoidable, the same shall be got executed by floating a fresh tender. If
floating a fresh tender for operating that item is considered not practicable, quantity of that item
may be operated in excess of 125% of the agreement quantity subject to the following conditions
(Para 9(ii) of Rly. Board’s Ltr. No.2007/CE.1/CT/18 dtd.28/09/07 modified as under vide Rly
Bd.’s letter no 2007/CE.I/CT/18 Pt XII dtd. 31/12/2010).
(a) Operation of an item by more than 125% of the agreement quantity needs the approval of an
officer of the rank not less than S. A. grade.
(i). Quantities operated in excess of 125% but upto 140% of the agreement quantity of the concerned
item, shall be paid at 98% of the rate awarded for that item in that particular tender.
(ii). Quantities operated in excess of 140% but upto 150% of the agreement quantity of the
concerned item, shall be paid at 96% of the rate awarded for that item in that particular tender.
(iii). Variation in quantities of individual items beyond 150% will be prohibited and would be
permitted only in exceptional unavoidable circumstances with the concurrence of associate
finance and shall be paid at 96% of the rate awarded for that item in that particular tender.
(b). The variation in quantities as per the above formula will apply only to the Individual items of the
contract and not on the overall contract value.
(c). Execution of quantities beyond 150% of the overall agreemental value should not be permitted
and, if found necessary should be only through fresh tenders or by negotiating with existing
contractor, with prior personal concurrence of FA&CAO/ FA&CAO (C) and approval of
General Manager.
3. In cases where decrease is involved during execution of contract :
(a). The contract signing authority can decrease the items up to 25% of individual item without
finance concurrence.
(b). For decrease beyond 25% for individual items or 25% of contract agreement value, the approval
of an officer not less than rank of SA grade may be taken, after obtaining ‘No Claim Certificate’
from the contractor and with finance concurrence, giving detailed reasons for each such decrease
in the quantities.
(c). It should be certified that the work proposed to be reduced will not be required in the same work.
4. The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed
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Page 41 of 42
for other items). A minor value item for this purpose is defined as an item whose original
agreement value is less than 1% of the total original agreement value.
5. No such quantity variation limit shall apply for foundation items.
6. As far as SOR items are concerned, the limit of 25% would apply to the value of SOR schedule as
a whole and not on individual SOR items. However, in case of NS items, the limit of 25% would
apply on the individual items irrespective of the manner of quoting the rate (single percentage
rate or individual item rate).
7. For the tenders accepted at the Zonal Railways level, variations in the quantities will be approved
by the authority in whose powers revised value of the agreement lies.
8. For tenders accepted by General Manager, variations up to 125% of the original agreement value
may be accepted by General Manager.
9. For tenders accepted by Board Members and Railway Ministers, variations up to 110% of the
original agreement value may be accepted by General Manager.
10. The aspect of vitiation of tender with respect to variation quantities should be checked and
avoided. In case of vitiation of the tender (both for increase as will as decrease of value of
contract agreement), sanction of the competent authority as per single tender should be
obtained”.
42.
43.
44.
The Railway reserves the right to split / delete certain items of the tender without assigning
any reason.
If there is change in interse position due to any variation, vitiated amount will be deducted
from the dues payable.
No price variation clause shall be applicable to this tender.
GENERAL: 45.
Indemnity Bond if any /Bank Guarantee against security of the Railway material will be
released after commissioning of work and when all balance material is returned by contractor.
46.
47.
48.
49.
50
The tenderer shall do no work that may interfere with train traffic until adequate protection has
been arranged as per the instruction of the Site in charge.
All the tools & Measuring Instruments, required for installation & Testing will have to be
brought by the tenderer at his own cost.
The Railway Officers / staff will be associated with the Testing & commissioning of the work.
Maintenance Period:
The maintenance period is NIL.
The contract shall be governed by the General Conditions of contract.
FORCE MAJURE CLAUSE:
51. If at any time, during the continuance of the Contract, the performance in whole or in part by either
party of its obligation under the Contract is prevented or delayed by reason of any war, or hostility,
acts of the public enemy, civil commotion, sabotage, accidents, fires, floods, explosions, epidemic
quarantines restrictions, strikes, lock - outs, act of Govt. or acts of God or such eventualities which
are beyond the control of the party hereinafter referred as events and provided notice of happening
of any such eventuality is given by either party to the other within 21 days from the date of
occurrence thereof, neither party shall by reason of such event, be entitled to terminate this
Contract, nor shall either party have any claim for damages against the other in respect of such
performance or delay in performance and deliveries under the Contract shall be resumed as soon
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BPL/N/Sig/AMC/ST/2015-16/15
as practicable after such events as they come to an end or ceased to exist. The delivery period shall
be extended by the Purchaser for this period without any penalty.
52. As per Railway Board letter no. 2012/CE-I/CT/0/20 dtd. 10/05/2013 and HQ’s office letter no.
WCR/N-HQ/150/Wks/Policy/14 Pt-IV dtd. 28/02/2014, incorporation of GCC clause 26 and 26 A as
special condition of contract in tender documents:
Qualified engineer required to be deployed by the contractor for various activity in the works contract
approved by the competent authority are as below
Sr. No. Cost of Contract
Deployment of qualified
Deployment of
diploma holder (Nos)
qualified Graduate
Engineer (Nos)
1
Less than 25 lakhs
NIL
NIL
2
From 25 lakhs to 2 Crores
1
NIL
3
From 2 Crores to 4 Crores
NIL
1
4
From 4 Crores to 6 Crores
1
1
5
From 6 Crore to 8 Crores
2
1
6
From 8 Crore to 10 Crores
2
2
7
For more than 10 Crores
One additional diploma holder for every 2 Crores or
Part of it.
Further, it is also to be noted that in case the contractor fail to employ the Qualified Engineer as per
requirement of the work, he shall be liable to pay an amount of Rs. 40,000/- per engineer and Rs.
25,000/- per diploma holder for each month or part thereof for the default period as per para 4 of
Railway Board letter as mentioned above, which is in terms of provisions of clause 26 A.2 of the GCC.
APPENDIX TO SPECIAL CONDITIONS OF TENDER.
1. Sr. DFM/ WCR/Bhopal will be the Associate Finance Officer.
2. Senior Divisional Signal & Telecom Engineer (Signal) Bhopal will be the Engineer in-charge
of this work.
3. SSE/Sig/Guna will be the supervisor incharge to record measurement book.
4. DSTE/M/Guna shall be the officer incharge for conducting test check. However
Sr.DSTE(Co)/Bhopal can substitute these officers/supervisors at a later date as per Rly
requirement.
“End of Tender Document”
CONTRACTOR
DRM (S&T) BPL
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