the staff handbook
HOFFMAN SCHOOL STAFF HANDBOOK 2015-2016 HOFFMAN SCHOOL * TABLE OF CONTENTS * Staff Roster ……………………………………………………………………………….. 1 Hoffman School Floor Plan ………………………………………………………………. 2-3 District Calendar …………………………………………………………………………… 4-5 Hoffman Fine Arts Schedule ……………………………………………………………... 6 Henking/Hoffman Calendar of Events …………………………………………………. 7-10 Hoffman School Daily Schedule…………………………………………………………. 11 Survival Skills ……………………………………………………………………………… 12-15 Field Trip Approval Process/Bus Reservation Form ………………………………… 16-17 AESOP Information ……………………………………………………………………… 18-20 Guidelines for Electronic Communication ……………………………………………… 21 Maintenance Requests …………………………………………………………………… 22 Lunch/Recess Schedule ………………………………………………........................... 23 Indoor Recess Procedures ………………………………………………………………. 24 Automated External Defibrillators ………………………………………………………. 25 Safety and Security ………………………………………………………………………. 26 Important Safety Notice ………………………………………………………………….. 27-28 Intercom Procedure ……………………………………………………………………… 29 Walkie-Talkie Protocol ………………………………………………………………….. 30-32 Lunch Count Procedures ………………………………………………………………… 33 District Food Guidelines ………………………………………………………………….. 34-35 Classroom/Team Party/Snack Food Guidelines …………………………………….. 36-38 Student Identification Cards …………………………………………………………….. 39 Administrative Procedure – Electronic Signaling and Cellular Telecommunication Devices ................. 40 Cell Phone Use Agreement Form ……………………………………………………….. 41-42 Assembly behavior, phone usage, and “stuff” …………………………………………. 43 Fire Drill Procedures ………………………………………………………………………. 44 Tornado Drill Procedures ………………………………………………………………… 45 Emergency Lockdown Procedures………………………………………………………. 46 Off-Site Evacuation Procedures………………………………………………………….. 47 Power Outage Procedure…………………………………………………………………. 48-49 Bus Safety and Evacuation Drill Procedure ……………………………………………. 50-52 Before-School Supervision Procedures ………………………………………………… 53 After-School Supervision/Dismissal Protocols/Maps ………………………………….. 54-59 Master Schedule ………………………………………………………………………….. 60 1 HOFFMAN SCHOOL 2015/2016 School Staff Mark R. Walther, Principal Third Grade 3-1 Mr. Grant Hoerr ...................... 3-2 Ms. Michelle Chrul .................. 3-3 Ms. Allison Greene .................... 3-4 Ms. Kate Morgan ................... 3-5 Ms. Kris Lacivita ………………. 3-7 Mrs. Carly Spina ……………… Room 14 Room 13 Room 16 Room 15 Room 18 Room 9 Fourth Grade 4-1 Mrs. Deb Poehlmann .............. 4-2 Ms. Lindsay LeBeau ............. 4-3 Mrs. Megan Hennessy-Seguin .. 4-4 Ms. Alexandra Virlas ............... 4-5 Mrs. Katie Mies ....................... 4-7 Ms. Samantha Eiseman ……… 4-8 Mr. Phillip Lewis ……………… Room 2 Room 4 Room 24 Room 26 Room 3 Room 23 Room 8 Fifth Grade 5-1 Mrs. Amy Pinson .................. 5-2 Mrs. Betsy Allen .................. 5-3 Mr. Dominic Mariano .............. 5-4 Mrs. Mara Caplan Pierce .......... 5-5 Mr. Matt Vitacco...................... 5-7 Mrs. Lara Vickers …………….. 5-9 Mr. Justin Johnson ………….. Room 46 Room 45 Room 48 Room 50 Room 47 Room 44 Room 43 TREE T-3 Mrs. Chrissy Davis .............. T-4 Ms. Susan Clarke ................. T-5 Ms. Laura Strejc .................... Room 11 Room 10 Room 12 Resources Mrs. Jackie Kemper, Technology Facilitator Ms. Paula Smeltekop, LRC Director ..... Room 22 Room 22 Instrumental Music Teachers Ms. Susan Dobias, Band …............. Mr. Andrew Babcock, Orchestra …. Room 31 Room 30 Regular Education Associates Mrs. Diane Holm, LRC Associate…………… Room 22 Reading Support Associates Ms. Annie Chung, Reading Support ………… Mr. Bob Fish, Reading Support …………… Mrs. Rachel Graf, Reading Support … Mrs. Melinda Hamel, Reading Support …… Mr. Scott Kanter, Reading Support …… Room 20 Room 49 Room 14 Room 42 Room 25 Fine Arts Mrs. Linda Schober, Art …………………….. Mrs. Melinda Hamel, Art ……………………… Ms. Kristen Cone, Drama …………………… Mrs. Melinda Hamel, Drama ………………… Mrs. Amy Banas, Music ……………………… Ms. Annie Chung, Music ……………………… Ms. Lauren Pagone, Physical Education.......... Mr. Drew Russell, Physical Education............. Mr. Andrew Mayer, Physical Education............. Room 21 Room 21 Room 42 Room 42 Room 20 Room 20 Room 35 Room 35 Room 35 Student Services Mrs. Julie Barad, ELL ………………….. Mrs. Stacie Corder, Psychologist ............... Ms. Maggie Dietlin, ELL ……………… Mrs. Linda Dorken, Reading Support …… Mrs Melissa Evans, Enrichment Resources… Mrs. Jenny Friedman, Special Education …. Mrs. Jill Guinan, Social Work …… Ms. Sara Henning, Speech ……….. Mr. Steven Larenas, ELL…………………… Mrs. Nicole Lewis, Speech………………… Mrs. Peggy McCarthy, Student Services Coord .. Ms. Marissa Prodanovic, Special Education Mrs. Barrie Shinsky, Instructional Coach ..... Mrs. Lisa Terranova, Special Education .... Room 6 Room 32 Room 6 Room 40 Room 17 Room 25 Room 33 Room 7 Room 49 Room 7 Room 34 Room 5 Room 40 Room 25 Ms. Carol, Awe, 1 on 1 Associate ………… Mrs. Kathryn Boyle, 1 on 1 Associate ……… Ms. Carly Funk, 1 on 1 Associate ………….. Ms. Nina Jabbour, 1 on 1 Associate ……… Mrs. Jean Nelli , 1 on 1 Associate ……….. Ms. Kelsey Oopegard , 1 on 1 Associate … Mr. Scott Kanter, Special Ed Program Associate …… Ms. Stephanie Gelber, Special Ed Program Associate Ms. Maragaret Igleski, Bi-Lingual Associate … Mrs. Xochitl Mendoza, Bi-Lingual Associate … Ms. Norma Carillo Gomez, Bi-Lingual Associate Ms. Nicole Amadio, ELL Associate ………… Room 16 Room 3 Room 18 Room 15 Room 45 Room 10 Room 25 Room 5 Room 9 Room 43 Room 8 Room 6 Mrs. Nina Malis, Administrative Assistant Mrs. Linda Heck, Senior Secretary Mrs. Stacy Caputo, Nurse Mrs. Joyce Meier, Cook Mrs. Alison Moon, Cook Mrs. Anne Brewe , Cook Mr. Armando Avila, Custodian Ms. Aurora Lobont, Custodian Mrs. Dorina Schiopu, Custodian Office Office Office Cafeteria Cafeteria Cafeteria Room 36 Room 36 Room 36 2 3 Red Hallway Room 2 Room 3 Room 4 Room 5 Room 6 Mrs. Poehlmann Grade 4 Mrs. Mies Grade 4 Ms. LeBeau Grade 4 LD Resource Mrs. Walsh Ms. Prodanovic ELL Ms. Dietlin Mrs. Barad Room 7 Room 8 Room 9 Room 10 Room 11 Speech Mrs. Lewis Ms. Henning Mr. Lewis Bi-Lingual/4 Mrs. Spina Bi-Lingual/3 Ms. Clarke TREE 4 Mrs. Davis TREE 3 Room 12 Room 28 Room 30 Room 31 Ms. Strejc TREE 5 Technology Mr. Babcock Orchestra Ms. Dobias Band Green Hallway Room 13 Room 14 Room 15 Room 16 Room 17 Ms. Chrul Grade 3 Mr. Hoerr Grade 3 Ms. Morgan Grade 3 Ms. Greene Grade 3 Mrs. Evans Gifted Room 18 Room 20 Room 21 Room 32 Room 33 Ms. Lacivita Grade 3 Music Mrs. Banas Ms. Chung Art Mrs. Schober Mrs. Hamel Psychologist Ms. Corder Social Worker Mrs. Guinan Room 34 Room 35/GYM Student Services Mrs. McCarthy Phys. Ed. Mrs. Russell Ms. Pagone Mr. Mayer Yellow Hallway Room 22/LRC Room 23 Room 24 Room 25 Room 26 Mrs. Smeltekop Mrs. Kemper Mrs. Holm Ms. Eiseman Grade 4 Mrs. HennessySeguin Grade 4 LD Resource Mrs. Friedman Mrs. Terranova Ms. Virlas Grade 4 Room 40 Room 42 Room 43 Room 44 Room 45 Mrs. Dorken Mrs. Shinsky Drama Ms. Cone Mrs. Hamel Mr. Johnson Bi-Lingual/5 Mrs. Vickers Grade 5 Mrs. Allen Grade 5 Room 46 Room 47 Room 48 Room 49 Mrs. Pinson Grade 5 Mr. Vitacco Grade 5 Mr. Mariano Grade 5 ELL/Intervention Mr. Larenas Room 50 Mrs. Caplan Pierce Grade 5 Blue Hallway 4 'LENVIEW3CHOOL$ISTRICTsns3TAFF#ALENDAR August 2015 September 2015 October 2015 3 4 5 6 7 1 2 3 4 1 2 10 11 12 13 14 7 8 9 10 11 5 6 7 8 9 17 18 19 20 21 14 15 16 17 18 12 13 14 15 16 24 25 26 27 28 21 22 23 24 25 19 20 21 22 23 28 29 30 26 27 28 29 30 31 November 2015 December 2015 January 2016 2 3 4 5 6 1 2 3 4 9 10 11 12 13 7 8 9 10 11 4 5 6 7 8 16 17 18 19 20 14 15 16 17 18 11 12 13 14 15d 23 24 25 26 27 21 22 23 24 25 18 19 20 21 22 28 29 30 31 25 26 27 28 29 30 February 2016 1 March 2016 April 2016 1 2 3 4 5 1 2 3 4 8 9 10 11 12 7 8 9 10 11 4d 5 6 7 8 15 16 17 18 19 14 15 16 17 18 11 12 13 14 15 22 23 24 25 26 21 22 23 24 25 18 19 20 21 22 28 29 30 31 25 26 27 28 29 29 June 2016 May 2016 2 3 4 5 6 9 10 11 12 13 6 16 17 18 19 20 23 24 25 26 27 30 31 Calendar Legend Students Not In Attendance Possible Emergency Days d Emergency days could be used as student attendance days if necessary. 188 Certified Staff Days / 180 Student Days 1 Building Flex Day . . . Scheduled by Building 1 Opening Day for Staff . August 24, 2015 2 Conference Days . . . October 16, 2015 March 4, 2016 3 Institute Days . . . . . . August 19, 2015 or November 2, 2015 November 25, 2015 February 16, 2016 1 Final Day for Staff . . June 15, 2016 This calendar is subject to change. Board Approved January 12, 2015 revised April, 2015 1 1 2 3 7 8 9 10 13 14 15d 16d 17d 20d 21d 22d 23d 24d 27 28 29 30 August 24 . . . . . . . . . . . . . . . . . . August 25 . . . . . . . . . . . . . . . . . . August 26 . . . . . . . . . . . . . . . . . . August 27. . . . . . . . . . . . . . . . . . . August 28 . . . . . . . . . . . . . . . . . . August 31. . . . . . . . . . . . . . . . . . . September 7 . . . . . . . . . . . . . . . . September 14 . . . . . . . . . . . . . . . September 23 . . . . . . . . . . . . . . . October 16 . . . . . . . . . . . . . . . . . . November 2. . . . . . . . . . . . . . . . . November 25. . . . . . . . . . . . . . . . November 26 & 27 . . . . . . . . . . . December 21–January 1 . . . . . . January 15 . . . . . . . . . . . . . . . . . . January 18 . . . . . . . . . . . . . . . . . . February 15 . . . . . . . . . . . . . . . . . February 16 . . . . . . . . . . . . . . . . . March 4 . . . . . . . . . . . . . . . . . . . . March 25 . . . . . . . . . . . . . . . . . . . March 28–April 1. . . . . . . . . . . . . April 4. . . . . . . . . . . . . . . . . . . . . . May 30 . . . . . . . . . . . . . . . . . . . . . June 9 . . . . . . . . . . . . . . . . . . . . . . June 14 . . . . . . . . . . . . . . . . . . . . . June 15 . . . . . . . . . . . . . . . . . . . . . School is in session: Ş$PMVNCVT%BZ 0DUPCFS Ş7FUFSBOTŗ%BZ /PWFNCFS Ş-JODPMOŗT#JSUIEBZ 'FCSVBSZ Ş$BTJNJS1VMBTLJ%BZ .BSDI First Day for Staff First Day for Students (1st–8th Grade) First Day for Kindergarten (Last Name Starts with A–L) First Day for Kindergarten (Last Name Starts with M–Z) All Kindergarten Students in Attendance First Day for Early Childhood Students Labor Day – District Closed District Closed District Closed Fall Parent/Teacher Conference Day – No Students in Attendance (Support Staff Institute Day) Institute Day – No Students in Attendance Institute Day (for staff without 6 conference hours) – No Students in Attendance Thanksgiving Break – District Closed Winter Break District Closed (unless needed as a weather makeup date) Martin Luther King Day – District Closed Presidents’ Day – District Closed Institute Day – No Students in Attendance Spring Parent/Teacher Conference Day – No Students in Attendance District Closed Spring Break District Closed (unless needed as a weather makeup date) Memorial Day – District Closed Last Day for Early Childhood Students Last Scheduled Day for Students (K–8th Grade) Last Scheduled Day for Staff 5 , 'LENVIEW3CHOOL$ISTRICTsns0ARENT#ALENDAR August 2015 September 2015 October 2015 3 4 5 6 7 1 2 3 4 10 11 12 13 14 7 8 9 10 11 5 6 7 8 9 17 18 19 20 21 14 15 16 17 18 12 13 14 15 16 24 25 26 27 28 21 22 23 24 25 19 20 21 22 23 28 29 30 26 27 28 29 30 31 November 2015 1 December 2015 2 January 2016 2 3 4 5 6 1 2 3 4 9 10 11 12 13 7 8 9 10 11 4 5 6 7 8 16 17 18 19 20 14 15 16 17 18 11 12 13 14 15d 23 24 25 26 27 21 22 23 24 25 18 19 20 21 22 28 29 30 31 25 26 27 28 29 30 February 2016 1 2 3 4 1 March 2016 1 5 2 3 April 2016 4 1 8 9 10 11 12 7 8 9 10 11 4d 5 6 7 8 15 16 17 18 19 14 15 16 17 18 11 12 13 14 15 22 23 24 25 26 21 22 23 24 25 18 19 20 21 22 28 29 30 31 25 26 27 28 29 29 June 2016 May 2016 2 3 4 5 6 9 10 11 12 13 6 16 17 18 19 20 23 24 25 26 27 30 31 Calendar Legend Students Not In Attendance Possible Emergency Days d Emergency days could be used as student attendance days if necessary. This calendar is subject to change. November, 2014 1 2 3 7 8 9 10 13 14 15d 16d 17d 20d 21d 22d 23d 24d 27 28 29 30 August 25 . . . . . . . . . . . . . . . . . . August 26 . . . . . . . . . . . . . . . . . . August 27. . . . . . . . . . . . . . . . . . . August 28 . . . . . . . . . . . . . . . . . . August 31. . . . . . . . . . . . . . . . . . . September 7 . . . . . . . . . . . . . . . . September 14 . . . . . . . . . . . . . . . September 23 . . . . . . . . . . . . . . . October 16 . . . . . . . . . . . . . . . . . . November 2. . . . . . . . . . . . . . . . . November 25. . . . . . . . . . . . . . . . November 26 & 27 . . . . . . . . . . . December 21–January 1 . . . . . . January 15 . . . . . . . . . . . . . . . . . . January 18 . . . . . . . . . . . . . . . . . . February 15 . . . . . . . . . . . . . . . . . February 16 . . . . . . . . . . . . . . . . . March 4 . . . . . . . . . . . . . . . . . . . . March 25 . . . . . . . . . . . . . . . . . . . March 28–April 1. . . . . . . . . . . . . April 4. . . . . . . . . . . . . . . . . . . . . . May 30 . . . . . . . . . . . . . . . . . . . . . June 9 . . . . . . . . . . . . . . . . . . . . . . June 14 . . . . . . . . . . . . . . . . . . . . . School is in session: Ş$PMVNCVT%BZ 0DUPCFS Ş7FUFSBOTŗ%BZ /PWFNCFS Ş-JODPMOŗT#JSUIEBZ 'FCSVBSZ Ş$BTJNJS1VMBTLJ%BZ .BSDI First Day for Students (1st–8th Grade) First Day for Kindergarten (Last Name Starts with A–L) First Day for Kindergarten (Last Name Starts with M–Z) All Kindergarten Students in Attendance First Day for Early Childhood Students Labor Day – District Closed District Closed District Closed Fall Parent/Teacher Conference Day – No Students in Attendance (Support Staff Institute Day) Institute Day – No Students in Attendance Institute Day – No Students in Attendance Thanksgiving Break – District Closed Winter Break No School (unless needed as a weather makeup date) Martin Luther King Day – District Closed Presidents’ Day – District Closed Institute Day – No Students in Attendance Spring Parent/Teacher Conference Day – No Students in Attendance District Closed Spring Break No School (unless needed as a weather makeup date) Memorial Day – District Closed Last Day for Early Childhood Students Last Scheduled Day for Students (K–8th Grade) 6 Hoffman Fine Arts Calendar 2015-2016 Thursday. August 27 Band Assembly for 4th/5th Grade Time 1:00 pm/Hoffman Gym Monday, August 31 Instrumental Music Recruitment Night Parents -Attea Cafetorium – 7:00 pm Thursday, October 8 Fine Arts Curriculum Night 6:00-7:30 pm Wednesday, December 9 Choir Concert 7:00 pm Hoffman Gym Tuesday, December 15 Band Concert 7:00 pm Hoffman Gym Thursday, January 21 Orchestra Concert 7:00 pm Hoffman Gym Thursday, January 28 GEF Recital Night Time-TBA Saturday, February 6 IGSMA Solo and Ensemble Contest Prospect Heights Wednesday, April 27 Choir Concert 7:00 pm Hoffman Gym Thursday, April 28 Orchestra Concert 7:00 pm Hoffman Gym Friday, April 29 Choir Tour to Henking Wednesday. May 25 Band Concert 7:00 pm Wednesday, May 11 5th grade musical- Dress Rehearsal/Hoffman - 1:00 pm Thursday, May 12 5th grade musical - Dress Rehearsal/Henking 9:30 am Thursday, May 12 5th Grade musical performance for Public 7:00 pm Hoffman Gym Friday, May 13 5th grade musical performance -Public 9:30 am Hoffman Gym Monday, June 1 Band/Orchestra/Choir Assembly 1:00 pm Hoffman Gym Attea 9:00 – 11:00 am Hoffman Gym 8/17/18 7 HENKING/HOFFMAN Calendar of Events 2015-2016 August 2015 Thursday, August 13 .................. HE/HO Fall Walk-In Day Tuesday, August 25.................. First Day of School Wednesday, August 26 ……….. Kindergarten A-L begin Thursday, August 27 ……….. Kindergarten M-Z begin Thursday, August 27 ............... HO- Band/Orchestra Assembly for 4th & 5th grade Instrument Exploration Friday, August 28 ……….. Kindergarten Start Date Friday, August 28 ………. HO- School Photos Monday, August 31 ................. HO/GG/PR Instrumental Music Recruitment Night – Attea Cafe Monday, August 31September 9 HE- NWEA Testing – Grades 1 & 2 Monday, August 31September 18 HO-Reading Curriculum-Based Measures (R-CBM) Grades 3-4-5 Monday, August 31September 18 HO- Math Curriculum-Based Measures (M-CBM) Grades 3-4-5 9:30 am - 11:30 am 5:00 pm – 6:30 pm 10:30 am 8:00 am -11:30 am 7:00 pm September 2015 Wednesday, September 2-18 ……. HO- NWEA Testing Grades 3-4-5 Thursday, September 3 ……… HE Curriculum Night-All Grades Tuesday, September 8 – October 2 …………… HE- Early Literacy Reading CBM Grades K-2 Tuesday, September 8 – October 2 …………… HE- Early Numeracy Math CBM Grades K-2 Tuesday, September 8 – October 2 …………… HE/HO- Medidas Incrementales de Destezas Esenciales (MIDE) Grades K-5 Bi-Lingual September 9 ………… HO- Curriculum Night (Classroom Teachers) 6:30 pm - 7:15 pm Wednesday, 9:30 am - 11:30 am Friday, September 11 ………. PTA Kick Off (Executive Board and Committee Chairs) Sunday, September 13 ………. Rotary Run - HO 5:00 am – noon Tuesday, September 15-18 …… STAR Early Literacy Assessment - K Friday, September 18 …….. HO – Bus Safety Drills 1:00 pm - 2:00 pm Thursday, September 24 ………. HE – Bus Safety Drills 9:00 am & 1:00pm Tuesday, September 29 ………. HE – School Photos 6:00 pm - 7:00 pm 8 Wednesday, September 30 ……… HO -Vision and Hearing Screening October, 2015 Thursday, October 1 …………… HO -Vision and Hearing Screening Friday, Friday, October 2 …………… October 2 …………… HO -Vision and Hearing Screening HE/HO Fall Carnival/HO 6:30 pm - 9:00 pm Thursday, October 8 ……… HO- Fine Arts/ P.E. Curriculum Night 6:00 pm - 7:30 pm Friday, October 16 ………… Conference Day Monday October 19-23 …… Character Counts Week Tuesday, October 20................ HE/HO Principal Coffee/HO Tuesday, October 20 Book Fair at Henking 9:00 am- 8:30 pm Wednesday, October 21 Book Fair at Henking 9:00 am - 5:30 pm Friday, October 23 ………. HO- Smile Illinois Tuesday, October 27 ……….. HE - Smile Illinois 9:15 am 9:15 am November 2015 Wednesday, November 4 …….. HE – Puentes family meeting 6:00 pm – 7:30 pm Saturday, November 7 ……….. Parents In Partnership at Attea 8:00 am – Noon Monday, November 9 – 20 …… CogAT Testing/HO – Grade 5 Tuesday, November 10……….. HE -Vision and Hearing Screening Wednesday, November 11 ………. HE -Vision and Hearing Screening Tuesday, November 17 ............. HE/HO PTA Meeting/HE Thursday, November 19 ………. RED Day 7:00 pm – 8:00 pm December 2015 Friday, December 4 ……….. Report Cards Go Home Saturday December 5 ............ Holiday Helper Pack-up at Hoffman (Multi-Purpose Room) Wednesday, December 9............. HE/HO Holiday Helper/HO Pick-Up (Multi-Purpose Room) Wednesday, December 9 ……… HO -Choir Concert 7:00 pm Tuesday, December 15 ……… HO-Band Concert 7:00 pm Thursday, December 17 ……… HE- 2nd Grade Program Monday – Friday, December 21, 2015 – January 1, 2016 Winter Break 10:00 am - Noon 3:30 pm - 5:30 pm 10:00 am & 1:30 pm January 2016 Monday, January 4-22 ………. HE/HO - Winter CBMS Tuesday, January 5-15 ………. HE - Winter NWEA Testing -1 & 2 Tuesday, January 5-20 .............. HO - Winter NWEA Testing – 3-4-5 Friday, January 8 ………….. HO -Movie Night Access Testing (Rdg,Wrtg,Listen, Speaking) 6:30 pm - 8:30 pm 9 Monday, Jan. 11 – Feb. 11 ....... Grades K-5 Tuesday, January 19 ................ HE/HO PTA - Principal Coffee/HO 9:15 am Thursday, January 21 ………….. HO-Orchestra Concert 7:00 pm Thursday, January 28 ………….. GEF Recital Night at Attea TBA Friday, January 29 …………. HE/HO International Fair – HE 6:30 pm - 8:30 pm February 2016 Saturday, February 6 ………….. IGSMA Solo and Ensemble Contest TBA Wednesday, February 17 ………… HE – Puentes family meeting 6:00 pm – 7:30 pm Thursday February 18 …………. HE -Kindergarten Registration Tuesday, February 23 ............... HE/HO PTA Meeting/HE Friday, February 26 ………… HE- Movie Night Monday, February 29–March 9 HO- PARCC Testing Friday, March 4………… Conference Day Tuesday, March 15 ................... HE/HO PTA- Principal Coffee/HO Thursday, March 17 ……………. HE - Bus Safety Drills 9:00 am and 1:00pm Saturday, March 19…………….. HO – Dodgeball for Diabetes 8:00 am - 5:00 pm Monday – Thursday, March 21 – March 24 HE- Fine Arts Week (Kindergarten and 1st Grade) 9:00 am - 3:30 pm Friday, April 24 …………….. Report Cards Go Home Mon.–Fri., March 28 – April 1 ….. Spring Break Thursday, April 7 …………… Kindergarten to 1st Grade Parent Transition Mtg. Monday, April 11 …………… Robert Crown 5th grade evening event Mon.- Fri., April 11-April 22 …….. HE- CogAT Testing – Grade 2 Tuesday, April 12 …………… Robert Crown 5th grade evening event Tuesday, April 12 ...................... HE/HO PTA Meeting/HE Wednesday, April 13 …………… Robert Crown 5th grade evening event Thursday, April 14…………… Robert Crown 5th grade evening event Friday, April 15 ………… HO – Bus Safety Drills Mon.-Fri., April 18-22 ………… Screen Free Week TBA …………….. Family Night (PTA Council) Tuesday, April 19 ……………… HO -Incoming 3rd Grade Student Orientation Wednesday, April 20 …………….. HO- Incoming 3rd Grade Student Orientation 9:30 am - 11:00 am Thursday, April 21……………… HO – Book Fair 5:30 pm – 8:00 pm 4:30 pm - 7:00 pm 7:00 pm 6:30 pm - 8:30 pm Draft dates-ISBE determines March, 2016 9:15 am April, 2016 10:00 am 2:00 pm 6:00 pm PR 7:00 pm HO 7:00 pm 9:15 am PR HO 7:00 pm 7:00 pm 1:00 pm - 2:00 pm 9:30 am - 11:00 am 10 Thursday, April 21 …………….. HO – Ice Cream Social 6:30 pm - 7:30 pm Thursday, April 21 …………….. HO -Incoming 3rd Grade Parent Orientation 6:00 pm - 7:00 pm Friday, April 22 …………….. Earth Day Mon.- Fri., April 25 – May 4 HO- PARCC Testing Wednesday, April 27 …………… HO- Choir Concert 7:00 pm Thursday, April 28 ………… HO – Orchestra Concert 7:00 pm Friday, April 29 ……………… HO- Choir Tour to Henking perform Wednesday, May 4……………. HE- Teacher Appreciation Luncheon 11:00 am - 1:30 pm Thursday, Thursday, May 5 ……………. May 5 ………………. HO- Teacher Appreciation Luncheon HE – Open House 11:00 am - 1:00 pm 6:00 pm - 7:00 pm Wednesday, May 11 ……………… 5th Grade Musical/HO Performance Draft dates-ISBE determines 9:40 am May, 2016 th Thursday, May 12 ……………… 5 Grade Musical Rehearsal/HE (2 Grade) Thursday, May 12 ……………. 5th Grade Musical/HO - Public th Friday, May 13 ……………… 5 Grade Musical/HO – Public/Seniors Mon. – Fri., May 16-25 ………… HE- Spring NWEA Mon. – Fri., May 18-June 1 ……. HO- Spring NWEA Wednesday, May 25 ……………… HO- Band Concert Friday, th 1:00 pm nd 9:30 am 7:00 pm 9:30 am 7:00 pm May 27 ……………. HO -5 Grade Picnic 9:00 am – 2:00 pm TBA, TBA …………….. HO - Spirit Day June 6 …………….. HO-Band, Orchestra, Choir Assembly 1:00 pm Monday, Tuesday, June 14 …………….. HO - Field Day 9:00 am Tuesday June 14 ……………… HO - Awards Assembly 1:15 pm Tuesday, June 14.................... Last Day of School Monday, June 20.................... Report Cards Mailed Home June, 2016 Full Day (rev. 8/14/15) All highlighted dates need updates HOFFMAN SCHOOL DAILY SCHEDULE 7:55 am Instruction begins for all students. 7:45 am Teachers greet students and walk them to their classrooms. 7:40 am Students should be arriving on school grounds at this time. Students are expected to be in their class line ready to be picked up by their teacher promptly each day at 7:45 am. Students arriving after 7:55 am are considered tardy. Thank you so very much for helping your child to start their school day on time 11 SURVIVAL SKILLS 12 Subs/absences – All District employees will use the AESOP system to log ALL absences. Please utilize district AESOP procedures (phone/e-mail) for reporting an absence and requesting substitute teachers. All classroom teachers, fine arts teachers, special education, ELL, and Gifted teachers as well as 1on 1 educational associates need to call for a sub when they are ill or at a conference, meeting, etc. Please call as soon as you know you will be absent (you can call up to 120 days in advance). AESOP system starts calling for subs from 5:30 am to 10:00 pm. SAME DAY ABSENCE- please call AESOP and call/email Nina (since it may be difficult for AESOP to find a sub for that day or allow you to register your absence). AESOP calling/e-mail instruction are found on AESOP’s web site Nina will enter absences in the AESOP system for any teacher meetings- Master Schedule, SIP and other meetings pertinent to Hoffman School. If you do not use the “preferred substitute” option available in AESOP and would like a designated substitute assigned …. staff member calls sub, if the sub agrees, staff member notifies Nina and Nina creates absence and assigns sub. Staff absences - In the event you are absent for three or more consecutive days, a doctor’s note or a note explaining your absence is required by the District office and must be submitted to Nina or to the Human Resource Department. You will have the option of viewing your available sick and personal days available by clicking on the Absence Reasons Balances found on AESOP’s home page. Personal Day – All staff members request and record personal day(s) in AESOP at least 5 days prior to your request. Your personal day request is approved/denied by Mark and then sent for final confirmation to HR. You will be notified by AESOP of approval/denial. Please notify Mark when you will be out of the building for an extended absence (personal or other). Conference Request – complete and submit to Mark. It will then be shared with our Professional Development Committee for their review. Nina will submit form to HR. Conference Request forms as well as other District forms are available on the District Intranet. Jury Duty – enter absence in the AESOP system. After completion of jury duty, please send copies of your check (s) to Human Resources. Calendar of Events – Calendars will be maintained electronically on the District Website, Intranet and Google Hoffman Event Calendar. To add events, please notify Nina. You may view events scheduled for the entire school year on the calendars. Sign-up sheets for Officer Friendly, bus evacuation drills, etc. will be completed by paper and posted on the front office bulletin board. Google Hoffman Events Calendar: This calendar is shared with staff and user friendly. Shows all daily events but does not include building usage. District Calendar: To view the electronic calendar, click parent tab on District website page, scroll down to calendar, click on calendar. Team Budgets – Each team has a designated budget allowance. Spending of the team budget should be a collaborative effort. ALL REQUESTS MUST BE SUBMITTED TO THE OFFICE FOR ORDERING AS OUTLINED BY DISTRICT POLICY. Please do not mail orders, place13 phone or Internet orders. The principal and the District office must approve purchases. All items ordered without approval will be subject to cancellation or returned to the vendor and reimbursement/payment denied. No purchase orders submitted after April 1 of each school year. Reimbursements – This is intended for classroom purchases such as supplies for classroom projects, classroom supplies (for example: clip art books, bulletin board supplies, posters). All other items should be submitted to the office for purchase. Payment on Receipts Submitted for Reimbursement The following procedures have been instituted by the District to receive payment on receipts submitted for reimbursement. 1. Receipts submitted should reflect purchases made in the current school year. When submitting outside vendor receipts for payment, please make sure the receipts include the following information: vendor name, date of purchase, amount of purchase and name of item(s) purchased. 2. Original receipts must be submitted for payment. Copies will not be accepted. Receipt should be legible. 3. Receipts should be submitted as soon as expenses are incurred. Any receipts over 60 days will not be honored for payment. 4. Principal must approve payment. Payment request is sent to the district office. 5. Check will be issued by the district office and sent to you. (Please note checks are issued after School Board approval. Checks will be sent to your attention a few days following the monthly School Board meeting. Therefore, depending on the date you submit receipt for payment, it may be several weeks before payment is made and sent to you.) 6. Please use the tax exempt letter for all purchases. YOU WILL NOT BE REIMBURSED FOR ANY TAXES YOU PAY. 7. Please write your name and grade level in ink at the top or bottom of the receipt and reason for purchase (i.e. classroom supplies, math supplies, books, etc.). If there is no room on the receipt, please attach a note with this information. 8. If your receipt includes purchases that are not for school use and should not be reimbursed – please draw a line through the item and amount with pen or pencil. DO NOT USE HIGHLIGHTER to highlight purchases eligible for reimbursement, since the highlighted items tend to darken with age and are difficult to read. Sometimes receipts presented to you are difficult to read, ink may be faded, please request another receipt. All receipts are submitted to the school board for payment approval and are reviewed by the auditors. Your mailbox should be checked after you arrive in the morning, at lunch, and before you go home. Please try to check with the office during the day for your messages. 14 Schedules All part-time PE, Art, Music, Reading, ELL teachers and Reading Support Associates, Title One Associate, Special Ed Program Associates, and part-time associates are kindly requested to submit a copy of their schedule to the office. It will help us to locate you in the event of an emergency. For those not listed that would care to submit a schedule to the office, we will be happy to receive and place in office file. Cell Phones Numbers Please provide the office with your current cell phone number. This will help us to get in touch with you during field trips or any other emergency, if necessary. Keys and Security Badge Keys for your classroom, security door, and office are available and can be obtained from the school office. Both keys should be returned to the school office at the end of the school year. Lost keys should be reported to the school office IMMEDIATELY Please report any lost badge and security code card to the Human Resource office IMMEDIATELY. A new badge/card will be issued/sent from district office. Stamps - The stamps we have in the office are for business use only. If you have a school business envelope that needs mailing, please either leave it on Nina’s desk or in mailbox for mailing. Do not allow a parent pick up a child from your classroom. The parent must come to the office to sign child out. You will receive a call over the intercom requesting the child to come to the office. Visitors - All visitors must have a visitor’s badge. This includes familiar parents, your friends, ANYONE. Do not let anyone into the building – any person entering the building must enter through the front door. Everyone needs to sign in at the office and allowed entry (“buzzed in”) to the main building. Classroom Presentations/Activities – Please notify Nina with dates and times of group parent visits to your classroom, i.e. musical, project, reading , etc. Lunch Deposits - Can be made on any day of the week throughout the school year. Lunch Loans will not be given. Students without a proper balance on their account card will be given cheese and crackers. The cooks will notify the student and the office of a negative lunch balance. The office will call parents. Lunch Count/Student Attendance - the teacher will enter lunch count and student attendance via the computer each school day. Field trips – PROCEDURES FOR 2015-2016 (PAGE 16). Please make sure to turn in your bus request forms for field trips to the office 4 weeks prior to your trip. Also, if you require a deposit sent to hold your field trip reservation, a check request form must be submitted to the District office 4 weeks prior to the date it is due the vendor – please plan accordingly. Please make sure all field trip permission slips are turned in (to you) before you leave for your outing. If a student does not have their permission slip turned in the morning of your trip, please send him/her to the office. We will call parents and notify you of the arrangements. NO FIELD TRIPS AFTER JUNE 1. Field trip admission fees – A red pouch and class roster will be placed in your mailbox one15 week prior to your trip. Please check off students that pay. Every student pays, including students on free or reduced lunch. If, however, the parent cannot pay the full amount, partial payment will be accepted. If they cannot pay any amount, please indicate on roster in comment area. All field trip money should be returned to the office no later than two working days prior to your field trip. Field trip - Medicine - Student medicine that needs to be given on a field trip is to be held by the teacher, and administered only by the teacher. Please make sure you have any meds your students need with you before you leave. A field trip roster listing updated student information will be given to you the morning of your trip. Field Trip school cell phone is available for your field trip. Please stop in the office the morning of the field trip to secure the phone. If you will be using your personal cell phone, please provide the office with number. Security Doors located at the front of the building must remain closed at all times. When leaving on a field trip and taking your class out of the building for any other reason, please make sure that the last person in line closes the doors. Conference Room Usage/Sign-Up will be included on the Goggle calendar entitled – Conference Room Sign-up - and shared with all staff . To reserve the Conference Room, please send an email to Nina. Staff Refrigerator/kitchen rules - Please clean any leftover items out of the refrigerator on a daily basis. The refrigerator will be cleaned out every Friday - this means containers and all! Please WASH dishes and silverware with detergent after using and before placing in drying rack. When using the microwave, please cover food to avoid splattering. THANK YOU FOR KEEPING OUR EATING AREA AND APPLIANCES CLEAN! Thank you very kindly for your support. We appreciate all you do to help us! (Rev. 07/13/15) AS OF THIS WRITING UPDATES HAVE NOT BEEN RECEIVED FROM DISTRICT OFFICE Field Trip Approval Process 2014-2015 16 • Revised request forms (attached) should be sent to the Principal 3-4 weeks prior to the anticipated trip date. This will allow the Principal to approve the trip and forward the form to Beth Tsoumas, Executive Director of Curriculum, Instruction and Assessment for approval. • When the request has been approved the buses will be scheduled, this requires 2 weeks notice. Trips are processed on Thursdays with weekly confirmations being sent to the schools by Friday morning for review. • The cost for field trips is $49.25 per hour with a 2-hour minimum charge of $147.75. The District is invoiced from the requested start time of the trip until the buses drop off at the school. Please remember this, as late returning trips will impact your budget. Please work to keep track of your budget throughout the year. • We have special rates per our contract for trips to Wagner Farm, The Grove and the Glenview Library. The reduced rate for these trips is $38.00 per hour for the 2014-15 school year. • To assist in budgeting, status reports will be sent to each school periodically throughout the year. Estimated timeline is November, January and March, or by request. Please remember budget updates will not include scheduled field trips or pending invoices. • Buses are typically available from 8:45am until 2:10pm. If a trip falls outside of these times you may request that Cindy contact an outside provider for a transportation quote. Please note the cost of using another bus company will typically be higher than our contract rate. Please consider the increased cost when planning your budget for these trips. • Transition Trips are the trips used to familiarize the students with the next school they will be attending. These trips are for the specific use of allowing students to spend time at the school of their next grade level. These trips are not included in your budget. • Non-curriculum related field trip invoices will be forwarded to the school to be paid through student activities. These are trips either outside of school hours, or not related to curriculum. These trips should have money collected and deposited into the student activity fund. Example: field trips to see a play at GBS, Attea, or Springman fall into this category. As a general rule, students will need to pay a small fee for transportation (approximately $2.00). Example: Choir Tour and Band Tour students will need to pay a small fee (approximately $2.00) to pay for transportation for this trip to occur. • The last field trips for the year are requested to be taken by June 1st in order to allow adequate time for invoices to be received and processes to be completed. 17 Complete and submit to the Principal 3-4 weeks prior to the proposed trip date. Team/Teacher Grade Date of Trip Destination(s) Address Phone Number Contact Person Cost of Trip per student: Admission Lunch Transportation* Other Total $ *No cost for curricular related trips during school hours. Curricular outcomes students will demonstrate as a result of this trip: Number of Buses Needed Bus Capacity: Lift Bus: Yes / No Regular Bus is 71 (3 per seat, K-2 only) or 48 (2 per seat, 3rd – 8th) Lift Bus is 51 (3 per seat & 2 wheel chairs) or 35 (2 per seat & 2 wheel chairs) LEAVE SCHOOL: (Available after 8:45am) ARRIVE SITE: LEAVE TO 2ND LOCATION: ARRIVE SITE 2: LEAVE SITE 2: ARRIVE SCHOOL: (MUST return by 2:10pm) Chaperones: Cell Phone Numbers: AESOP Information 18 Reporting Absences -Teachers and associates may report their absences via phone or internet. -The cut-off time to report an absence in AESOP is 7:00 am the morning of the absence. If an emergency arises after 7:00 am, the teacher/staff member should contact the school secretary to report the absence and the school secretary will need to arrange a substitute. Call Times -The automated sub caller makes calls for unfilled absences during the following times: 5:30 – 8:30 am and 4:00 -10:00 pm. -The system will continue to call subs to fill an unfilled absence up to 15 minutes before the start time of school. If there are unfilled absences after that deadline, the secretary would need to call substitutes to fill them. Preferred Lists -Three tiers: • Teacher preferred sub list – subs on list can see jobs up to 120 days in advance. • School preferred sub list – subs on list can see jobs up to 10 days in advance. • District sub list – all subs not on any preferred lists can see jobs up to 5 days in advance. -If a school would like to add a substitute to their preferred list, the school office should contact Hr and HR will add the name to the school’s list. If a school would like a substitute excluded from their school, HR must receive a written request from the principal. Assigning Substitutes -Teachers may not assign substitutes to an absence in the AESOP system. Only HR and the school office have permission to assign a substitute to an absence. -If a teacher would like a specific substitute for an absence, the teacher must first contact the substitute to make sure they are available. If they are available, the teacher would then inform the school secretary that they would like a specific substitute for their absence. The school secretary will enter the absence for the teacher and assign the substitute in AESOP. AESOP Phone Instructions - 19 Dial 800-94-AESOP (800-942-8767) to access phone system Ender your ID number followed by the # sign. Enter your PIN number followed by the # sign. To create an absence 1. From the Main Menu, press1. 2. Select a start-date option. 3. Enter the number of days for your absence (maximum of 5 days). 4. Enter a start and end time for your absence. 5. Select a reason for your absence. 6. AESOP will play back the details of the absence and then ask you to confirm. 7. AESOP will save your information and play back your confirmation number. To review or cancel upcoming absences: 1. From the Main Menu, press 3. 2. AESOP will ask you to select the day(s) you wish to review or cancel absences. 3. AESOP will play back the absence and present the following options: - To hear more details - To hear again - To cancel this absence - To listen to next absence - To return to Main Menu To review or cancel a specific absence: 1. From the Main Menu, press 4. 2. AESOP will ask you to enter the confirmation number of the absence you wish to review or cancel. 3. See To review or cancel upcoming absences for remaining instructions. Teachers are also able to review or change their name and title, their pin number, and their phone number by calling 800-942-3767. AESOP Web instructions 20 AESOP website: www.aesoponline.com To log on to the website, enter your ID and PIN number and click the “Go” button. All the functions available to you are listed to the left on your Home Page. To enter an absence: - Click on the “Create an Absence” link from the function menu. A screen on which you can enter absence information will be presented. - You can now select: • The number of days for the absence • The start date for the absence • The reason or entitlement type of the absence • Whether or not a substitute is needed for the absence • The start and end-time for the absence - Click on the “next” button. - You can choose to add more information (like notes to the substitute or lesson plan) on the absence in the “Notes” box. - Once you are satisfied all the information is correct, you can save the Absence and AESOP will find a substitute. - Once the absence is saved, AESOP will assign a confirmation number. To remove an absence: - Select your absence by clicking on the confirmation number link from any of the Absence Lists on the AESOP web site. - Once you have clicked into the details for a specific absence, you click on the Edit/Delete link. - Click on the “Delete Absence Request” button. - Once you confirm that you wish to cancel this absence, AESOP will send back a confirmation of your cancel action. Teachers may also view their schedule, change their profile, and view their absence history on the web site. 21 GUIDELINES for ELECTRONIC COMMUNICATION Per New Board Policy due to Recent Legislation Approved by Personnel Committee 5/14/08 Electronic communication can be a positive means to share information about students when appropriately used. Whenever information about students is shared electronically, there are factors that need to be considered. For instance, you may be inadvertently creating or receiving student records through emails. STUDENT RECORDS A student record is created through written or other recorded information maintained by a school, in any form, that is concerning an individually identifiable student. This includes emails sent or received, email updates to/from parents or staff, emails about student attendance and/or discipline. As with hard copies of student records - the District has legal obligations regarding electronic student records. • Avoid using individually identifiable information about students to the extent possible. When identifying a student, be very careful to respect their confidentiality. • Avoid forwarding and/or copying others on emails when it is necessary to identify a student, protect their confidentiality whenever possible. • Remember - it is usually better to use the phone whenever communicating sensitive or confidential information. When you receive an email request that includes sensitive or confidential information – it is often best to send back an email requesting a phone call rather than going into detail through an email. • Avoid long drawn-out email messages – hitting the “reply” or “reply all” button makes it easy to carry on conversations – but this can evolve into lengthy email correspondence that moves far away from the original topic. Instead of hitting “reply” to a message that contains a string of emails – start a new email of your own whenever possible. SUGGESTED PRACTICES for APPROPRIATE TECHNOLOGY USE • Use your District computer and District email account only for school business (including email, Internet activity). Use a home computer and your personal email account for personal business. • Remember - activity on the District network, including email, is not private. The District maintains network filters that identify and block inappropriate activity. If inappropriate activity is discovered it will be addressed with the staff member. • Keep in mind that just because you can delete messages with the click of a few keys on your computer, it doesn’t mean they are truly erased. All email messages are permanently stored on the server. Be thoughtful about what you write – your emails are stored forever and may be a student record. Under certain circumstances the District may be required to produce these documents. • Think carefully before you send any message. Just because you can answer instantly -- you should not answer impulsively. A common mistake is to react to a message without completely thinking it through. Try to keep messages to parents brief and informative. They should be to the point, but not terse. Use a salutation, a closing and sign your name. Although email often has a more informal tone than a personal letter, don’t use text messaging communication styles for school business. • Check for accuracy and tone – always use spell check and proof read before you hit “send.” • Assume material on the Internet is copyrighted unless it specifically says otherwise – avoid downloading without checking for copyright privileges. Your rule of thumb for downloading material should be to never download material that you would not be comfortable having on top of your desk for all to see. Sources: First-Year Teacher’s Survival Kit, Julia G. Thompson Quick Guide To School Retention and Destruction, Hodges, Loizzi, Eisenhammer, Rodick & Kohn, 2008 5/21/0 22 HOW TO ENTER MAINTENANCE REQUESTS To enter maintenance related requests or concerns with the temperature in your classroom or work space, please go to myschoolbuilding.com to get started. Please use the FIREFOX browser; other browsers may not be compatible. Enter organization # 175761687. You will only need to enter the organization number once and will not be required to do so again in the future. 2. Next enter your login information: Attea = [email protected] Glen Grove = [email protected] 34.org Henking = [email protected] Hoffman = [email protected] Lyon = [email protected] Pleasant Ridge = [email protected] Springman = [email protected] Westbrook = [email protected] 3. Enter all relevant information into each field. Select the category that most accurately identifies the problem. Please create a separate work order for each problem and for each room. DO NOT COMBINE WORK ORDER INFORMATION. 4. Enter “password” in the password submittal field. 5. Click “Submit” If you have any questions, please contact Buildings & Grounds at ext.5060 23 2015-2016 LUNCH/RECESS SCHEDULE rd 3 Grade 4th Grade 5th Grade LUNCH 11:00 - 11:25 AM 11:30 - 11:55 AM 12:00 - 12:25 PM RECESS 11:30 - 11:50 AM 12:00 – 12:20 PM 12:30 - 12:50 PM IMPORTANT INFORMATION • • Our cooks’ hours are 8:00 AM - 1:30 PM Truck delivery once a week: 6:30 AM Tuesday LUNCHROOM/RECESS SUPERVISORS 1. Nicole Amadio – ELL Associate 2. Carol Awe – 1 on 1 Classroom Associate 3. Kathryn Boyle – 1 on 1 Classroom Associate 4. Annie Chung – Reading Associate 5. Bob Fish – Reading Associate 6. Carly Funk – 1 on 1 Classroom Associate 7. Stephanie Gelber – Special Ed. Program Associate 8. Rachel Graf – Reading Associate 9. Melinda Hamel – Reading Associate 10. Diane Holm – LRC Associate 11. Margaret Igleski – Bi-Lingual Associate 12. Nina Jabbour – 1 on 1 Classroom Associate 13. Scott Kanter – Special Ed. Program Associate 14. Xochitl Mendoza – Bi-Lingual Associate 15. Jean Nelli – 1 on 1 Classroom Associate 16. Kelsey Oopegard – 1 on 1 Classroom Associate 17. TBA – Bi-Lingual Associate 18. Mark Walther - Principal (Rev. 8/17/15) 24 THINGS’ TO HELP INDOOR RECESS TIME RUN SMOOTHLY….. 1. Students may only be in their classrooms at lunch/recess if they are with a lunch supervisor or teacher. 2. Students must remain in their classroom ONLY during Indoor Recess. 3. Classroom computers and/or students iPads may ONLY be used when the classroom teacher is in the room. 4. No ball throwing of ANY kind. 5. NO drawing on the whiteboard. 6. NO “Boom boxes” or audio equipment unless the classroom teacher is in the room during Indoor Recess. 7. Set clear expectations for behavior. Model these expectations. PRACTICE these expectations together during the first Indoor Recess period. 8. Board games are great! 9. Please set clear expectations if you are allowing your students to use your computer, their iPads or whiteboard while you are in your room. 10. Students may only use the restroom with the permission of the lunch supervisors. Thanks for your help! 25 AUTOMATED EXTERNAL DEFIBRILATORS (AED) Over the past year the administration has developed plans and procedures for Automated External Defibrillators (AED) units to be installed in every school facility. This Life/Safety device if used properly has been proven to save the lives of individuals having heart failure. To this end the State of Illinois has directed all public buildings to have AED units installed over the next few years with a clear schedule to follow for compliance. Other than the regulatory mandate, AED units are the right device to have available to a person in heart failure within our schools. The AED packs are self explanatory with visual and audible instructions on how to proceed in an emergency. School Principals, secretaries, health coordinators and physical education teaching staff will be trained and certified for CPR/AED use. In the event that a trained professional is not available then the units CAN be used by any individual who is dealing with a person having a heart attack. This immediate life saving device DOES NOT however preclude the need for someone to call 911. This 911 call should be the first action taken. The AED box will be located in each school in a corridor next to the main gym. We selected these locations for high visibility & ease of access for all building occupants in the event of an emergency. The PE staff or school administrators will review these locations with school staff at the beginning of the school year. Please note that an audible alarm will sound if the cabinet door is opened and can be silenced by a key. Please let students know that these devices are not to be tampered with. They are necessary life saving devices when needed. Locations for AED units. Westbrook School … corridor outside of east gym entry Glen Grove School … corridor outside of main gym entry Henking School … corridor outside N. Door to gym entry Hoffman School … corridor outside main gym entry Lyon School … corridor outside main gym entry Pleasant Ridge School … corridor outside main gym entry Springman Middle School … corridor outside main gym entry Attea Middle School … corridor outside main/secondary gym entry Administration Building … outside the break room Brett Clark Director of Community Relations and Grants Glenview School District August 16, 2005 26 27 Dear Hoffman Family, As we settle in for the 2015-2016 school year, I wanted to share a few reminders related to the use of personal appliances and the fact that classroom doors should remain closed with a few exceptions. This note will outline the guidelines as well as the reasoning behind the guidelines so that we can maintain a safe and secure learning environment in the schools and the administration building. Use of Personal Appliances: The District asks that staff NOT have items such as microwave ovens, toaster ovens, coffee pots, hot plates, and refrigerators in the classroom. There are several main reasons for this request. 1. When appliances are used on extension cords or portable power strips it creates a fire hazard. 2. The buildings are not electrically able to absorb the load that these appliances place on the system. 3. An additional expense is placed on the budget when the total number of appliances system wide is added. Instead, the District encourages the use of these items already located in lounges. If an appliance is mandated to meet instructional or medical needs, we ask you to initiate the following actions to assure safe use. 1. Request authorization from your principal. This should include referencing the applicable and appropriate educational or medical mandate necessitating such usage. 2. The maintenance department’s licensed electrical staff will need to evaluate and certify that utilization of such appliances does not present an undue risk of overloading the electrical infrastructure. 3. Authorization and approval documentation must be present for inspection in the school office and in the classroom where such appliances are utilized. 4. Appliances in classrooms approved for instructional use only must be disengaged from the electrical system, cleaned, and properly stored at the end of each instructional session (Thanksgiving break, winter break, spring break, and summer break). 28 *** SAFETY NOTICE *** IMPORTANT BY ORDER OF THE GLENVIEW POLICE AND FIRE DEPARTMENT THE FOLLOWING ITEMS MUST STAY IN LOUNGES, LUNCHROOMS, OR DESIGNATED AREAS OR DURING DESIGNATED CURRICULAR ACTIVITIES: COFFEE MAKERS HOT PLATES MICROWAVES MUG WARMERS TOASTERS REFRIGERATORS ELECTRIC OVENS CROCK POTS POPCORN POPPERS PLEASE USE YOUR PERSONAL CELL PHONE APPROPRIATLY DURING THE SCHOOL DAY. UNLESS IT IS AN EMERGENCY, PLEASE USE YOUR PERSONAL CELL PHONE DURING YOUR LUNCH PERIOD, PLANNING PERIOD, BEFORE, OR AFTER SCHOOL. THANKS! 29 Intercom Usage 1. When the main office calls into a classroom … please DO NOT have children respond. Only the teacher or supervising adult in the room should respond unless the teacher or supervising adult is NOT in the classroom. 2. If you are experiencing any problems with your intercom, please let the main office know as soon as possible so that we may keep your intercom in good working order. 3. Thanks so very much! 30 WALKIE TALKIE PROTOCOL HOFFMAN SCHOOL A. We have been provided with 21 Walkie Talkies B. 1) Mark Walther – Digital 2) Nina Malis – Digital 3) Armando Avila – Digital C. 1) Lunch/Recess Supervision/Crossing Guard 2) Lunch/Recess Supervision/Bus Liaison 3) Lunch/Recess Supervision 4) Lunch/Recess Supervision 5) Lunch/Recess Supervision 6) Lunch/Recess Supervision 7) Lunch/Recess Supervision 8) Lunch/Recess Supervision 9) Lunch/Recess Supervision 10) Lunch/Recess Supervision 11) Lunch/Recess Supervision 12) Lunch/Recess Supervision D. 1) Stacy Caputo – Nurse 2) Lauren Pagone – P.E. 3) Drew Russell – P.E. 4) Jackie Kemper – Tech. Fac. 5) Jill Guinan – Social Worker 6) Stacie Corder – Psychologist E. We will be using CHANNEL 3. F. The 12 Walkie Talkies assigned to Associates for Lunch/Recess Supervision will be kept neatly in a cart in the multi-purpose room closet at ALL times when not in use. G. Associates will pick up their Walkie Talkie from the closet before heading inside/outside for recess supervision. H. All Associates must sign-out the Walkie Talkie he/she removes from the dock with the correct number and the Associate’s initials neatly written on the sign-out sheet. I. Associates will keep his/her “signed out” Walkie Talkie on his/her person throughout all of the recess supervision. J. Associates will return his/her “signed out” Walkie Talkie to the closet when recess supervision is over and place initials in the box indicating that the Walkie Talkie has been properly returned and has been placed in the charging dock correctly. 31 K. ALL WALKIE TALKIES MUST BE TURNED OFF COMPLETELY BEFORE THE ARE PLACED IN THE CHARGING DOCK. FAILURE TO TURN OFF THE WALKIE TALKIE BEFORE PLACING IT IN THE CHARGING DOCK WILL DESTROY THE WALKIE TALKIE. L. Crossing Guard will pick-up Walkie Talkie #1 before duty and return it properly immediately after duty is completed. M. Bus Liaison will pick-up Walkie Talkie #2 before duty and return it immediately after duty is completed. N. Stacy, Lauren, Drew, Jackie, Jill, and Stacie will have individual charging docks placed in his/her office. O. We will be using CHANNEL 3 P. Fire Drill procedures – Crisis Team members will report to the following zones: 1) Nina/Stacy – Main Office 2) Lauren – Playground Area/5th Grade Walkway 3) Jill – Playground Area/5th Grade Walkway 4) Jackie – Harrison Street 5) Stacie C. – East Side Crisis Team members will check-in with all teachers in their assigned zones and communicate any needs/concerns/news to Nina/Stacy/Mark. Hoffman PRINCIPAL OFFICE CUSTODIAN Serial Number 13729A0076 HO1 13818A1320 HO2 HO3 HO4 HO5 HO6 HO7 HO8 HO9 HO10 13818A1313 13818A1278 13818A1319 13903D0125 13818A1328 13818A1327 13818A1322 13903D0127 13818A1282 13729A0115 Staff Mark Walther Nina Malis Armando Avila Lunch/Recess SupervisionCrossing Guard Lunch/Recess SupervisionBus Liaison Lunch/Recess Supervision Lunch/Recess Supervision Lunch/Recess Supervision Lunch/Recess Supervision Lunch/Recess Supervision Lunch/Recess Supervision Lunch/Recess Supervision Lunch/Recess Supervision HO11 HO12 HO13 HO14 HO15 HO16 HO17 HO18 13818A1288 13818A1383 13818A1326 13818A1314 13818A1279 13818A1287 13818A1382 13818A1357 Lunch/Recess Supervision Lunch/Recess Supervision Stacy Caputo - Nurse Lauren Pagone – P.E. Drew Russell – P.E. Jackie Kemper – Tech. Fac. Jill Guinan – Social Worker Stacie Corder - Psychologist 32 *LUNCH COUNT PROCEDURES 2015-2016* 33 The menu will again have 5 choices almost every day for students and teachers. #1 - Hot Entree #2- Bag Lunch Express (Submarine Sandwich) #3- Bag Lunch Express (Peanut Butter and Jelly sandwich) #4- Bag Lunch Express (Yogurt/Bagel) 1. Individual hot lunches will cost $2.70 for students and $3.75 teachers. Milk and water jug will cost $0.60. Money will only be accepted by the cafeteria cashiers if the student waits at the end of the line. Students and teachers will use ID cards to purchase lunch or milk. The student’s/teacher’s account will be debited each time it is used. 2. Checks and cash can be deposited to a student’s or teacher’s account everyday during the school year. A Food Service Account Deposit form must be completed and returned along with a check in an envelope marked Food Service. Please place Food Service envelopes in teacher’s envelope and take to the cafeteria. 3. The menu will have colored codes next to each entree: #1 will always be RED #2 will always be GREEN #3 will always be YELLOW #4 will always be ORANGE 3. The teacher will send the lunch count via the computer by 8:25 am. Students that are tardy will be instructed to stop in the cafeteria before going to class. 4. LUNCH LOANS – NONE will be given this year. Students without money on deposit will be given cheese, crackers, and milk 6. THANK YOU very much for your help and cooperation to make this system run smoothly! BREAKFAST PROGRAM Breakfast will be served (starting at 7:35 am - multi-purpose room) in the same manner as last year. Breakfast price: reduced $0.30, full price $1.70 and teacher $2.20. Students will be reminded to leave at 7:50 am. FOOD GUIDELINES FOR DISTRICT 34 34 Glenview School District is continuing to promote healthy living and lifestyle choices for its students. The Wellness Policy was adopted to educate students about healthy food choices and help reduce childhood obesity. NO FOOD ITEMS AT BIRTHDAY PARTIES District 34 does not allow food or beverages at birthday parties at school. Instead, there are several suggestions below for parents and children who still want to celebrate a birthday without food, including: • Special time/special recognition during class. Examples include the student reading to the class, sharing a personal story with the class or selecting a fun activity from a list provided by the teacher. • Purchase a book for the classroom library. This might include the student’s name in the front of the book indicating it was donated by the student in celebration of a birthday. • Bring in a non-food item/party favor (i.e. - pencils, erasers, stickers). Please, no disruptive items If you need help deciding, please contact the school for guidance. • Donate an indoor recess game to the classroom. Please know all celebratory activities should be cleared with the classroom teacher in advance but that no food or beverages will be allowed as part of these celebrations. Administrators throughout the District are responsible for implementing this practice. FOOD GUIDELINES FOR NON-BIRTHDAY CLASSROOM CELEBRATIONS Food and beverage can be a part of non-birthday classroom celebrations like Halloween and holiday parties. However, those food and drink items will be chosen from a list of menu options developed by the Food Service Department. These food/drink items can either be purchased through the Food Service Department by ordering 30 days prior to the event on a first-come, first-served limited basis. If the PTAs decide to purchase the food directly, the menu must be followed. This will guarantee that the food/drink provided will be nutritious, balanced and offer choices for everyone. As always, any food brought in for these celebrations must be purchased through the Food Service Department or store bought and in the original packaging. No homemade foods are allowed. If you have questions or comments about this change in practice, you may contact your building principal or the District office at 998-5000. SNACK GUIDELINE MINIMUM REQUIREMENTS – YOUR INDIVIDUAL CLASSROOM/SCHOOL MAY HAVE MORE STRICT REQUIREMENTS 35 One of the many things that can help a child learn is good nutrition. At times during the school day, students may have snacks within our classrooms. We encourage these snacks to be healthy choices that will assist the student with thinking clearly. Glenview School District uses the following guidelines for classroom snacks: Preferred Snack Choices (foods with long lasting energy) include: fruits, vegetables, dairy (yogurt, milk, & cheese), whole grains, and water* Acceptable Snack Choices include: baked crackers, cheese snack crackers, juice boxes with 100% juice, pretzels* Unacceptable Snack Choices: Cookies, fried chips, fruit roll-ups, fruit snacks, donuts, candy, marshmallows, rice krispie treats, and soda pop* *Please note that each of these lists are not all inclusive. We also want to remind parents that in our schools students are not to bring any items to share with multiple people in the lunchroom. This includes birthday cakes, cupcakes, pizzas and other such food items. Due to information regarding the impact on children's health, we recommend that students do not consume the following at school: energy drinks, coffee, soda pop, and other caffeinated beverages. When choosing a snack for your child, please consider an appropriate portion size so that it may be eaten in a reasonable amount of time and will take very little time clean up. Thank you so much for your support! 36 Classroom/Team Party Food Guidelines The following is a guide to be used for all classroom party celebrations in accordance with the District Wellness Policy. Remember, per the guidelines set by the Board of Education based on recommendations from parents, teachers and administrators, there will be no food at any birthday party in District 34. These guidelines are for classroom and team parties that occur during the year. The foods represented in these menu lists for school sponsored parties are foods chosen from a variety of resources including the Dietary Guidelines for Americans, the Heart Association, kidshealth.org, the USDA and the Food Guide Pyramid. Foods chosen for parties must be of nutrient value and be low in fat, sugar and calories. Our children need our support in choosing the foods that will benefit their bodies and minds! To provide a balance of healthy foods; a variety of foods from each category should be offered at celebration time. Party menu - Please provide items from each of the following categories: Please note that all food, including fruits and vegetables, need to be store bought and should not be handled and/or prepared prior to the party. Vegetables - provide a minimum of two to serve the number at the party: Vegetables are great snacks! Trays or bags of pre-cut vegetables can be purchased (remember do not open the packaging prior to the party). With advance notice, many stores will prepare your tray to your specifications. Some kid tested favorites include: Red Bell Peppers Broccoli Grape Tomatoes Carrots (sticks or baby) Sugar Snap Peas Celery Sticks Cucumber (sticks or slices) Fruits - provide a minimum of two to serve the number at the party: Just like vegetables, any fruit makes a great snack. As with the vegetables, many stores will prepare your tray to your specifications including into kabobs or trays. Fruit can also be served alone or with a low-fat yogurt as a dip. Season will dictate the best fruit to purchase. Some kid tested favorites include: Apples Bananas Strawberries Watermelon Cantaloupe Grapes Pineapple Kiwi Berries (blueberries, raspberries or blackberries) Dried fruits such as craisins, raisins, plums or apricots Papayas or Mangos Frozen Fruit Pops Grains - provide a minimum of two to serve the number at the party: Whole grain food products that provide fiber are great snacks. Please bring these items in the original packaging from the store. Pretzels Pita Slices Whole grain reduced sugar breakfast cereals (like Cherrios) Bagels Crackers such as Triscuits or Wheat Thins Whole grain bread cut into interesting shapes (served with cheese) Plain or Flavored Popcorn Rice Cakes Oatmeal Bars Hummus (flavored or plain) Baked Tortilla Chips w/ salsa Graham Crackers (regular or bear shaped) Goldfish (type) Crackers, any flavor Mini Muffins 37 Dairy - provide a minimum of two to serve the number at the party: Low fat cheeses and yogurt are popular menu items with children and are extremely nutrient-rich. Please bring these items in the original packaging from the store. Cheese Cubes or Slices String Cheese Frozen Yogurt Cups or Pops Frozen Pudding Pops Pudding Cups Gogurt Beverages - provide a minimum of two to serve the number at the party: Drinks should be provided as part of the menu. Please bring these items in the original packaging from the store. Water, only plain; unsweetened, unflavored and noncarbonated Fruit Smoothies made with fruit and low- fat milk or yogurt Plain or Flavored (chocolate, strawberry or vanilla) Milk Juice that is at least 50% Real Fruit Juice Other Ideas: Provide if you choose: Finger sandwiches cut by the store in interesting shapes made with low-sodium, low-fat lean meats Trail mix made without nuts Please contact the Food Service Department for approval of any items not listed. You can also go to www.isbe.state.il.us/calculator/calculator.html to find out if a food item fits the Wellness Guidelines. Sample Menus for school sponsored parties: HalloweenVegetable tray containing carrot sticks, celery sticks, grape tomatoes, and broccoli Apples and grapes Pretzels and popcorn Pudding cups Red juice Finger sandwiches cut into bat or pumpkin shapes by the store Winter Holiday PartyVegetable tray containing red and green pepper strips, broccoli and baby carrots Fruit tray containing pineapple, kiwi, grapes and cantaloupe Teddy Grahams and Goldfish Crackers String Cheese Bottled Water Valentine’s Day Party Red Pepper Strips, Grape Tomatoes Fruit tray containing watermelon, strawberries and red grapes Mini Muffins Gogurt Cherry juice 38 Hoffman School Student Identification Cards (IDs) 39 The student ID card is an official identification document for District 34 students. The card acts as a school ID and allows a student to access a cafeteria account. A second card will be issued for each student that rides the bus to and from school. This card acts as a bus pass/identification card. All students will adhere to the following guidelines and expectations for ID cards. Guidelines and Expectations 1. Student ID cards will be kept at school. Bus pass/identification card must be clipped or placed in the student’s backpack. 2. Bus Drivers will not admit students onto buses without a bus pass/identification card. 3. You may not write on or decorate your ID with stickers, pins, etc. 4. If you lose your ID or bus pass, you must inform the main office immediately and make arrangements to purchase a replacement. The cost of the replacement ID is $5.00 5. Should you find someone else’s ID, you should immediately give it to the nearest staff member. (Do not wait for class to end, recess to finish, or until you can find one of your teachers. Find a staff member immediately!) 5. If you have a cafeteria account, you will present your ID to the cashier in order to purchase your food. Since the card is a personal ID, swapping or sharing of cards is strictly forbidden. A temporary one-day ID card will not be issued. Students purchasing lunch will go to the end of the line and state their name to the cook cashier. Should this be a chronic problem, consequences will be issued. 6. Students will place their ID in a box labeled with their teacher’s name after purchasing their lunch. Possession and/or use of another student’s ID are a serious violation of school rules and will result in immediate referral to Mr. Walther. Please be aware that use of another student’s cafeteria account may be a criminal offense and will be handled accordingly. Consequences will increase for repeated offenses. Using another student’s ID/bus pass to board a school bus may also result in the loss of bus privileges. Destroying or defacing another student’s ID is extremely inappropriate and subject to consequences which may include suspension and restitution. Glenview Community Consolidated School District 34 7:190-AP10 40 Students Administrative Procedure – Electronic Signaling and Cellular Telecommunication Devices Every classroom in the District maintains a telephone that students are able to access with teacher permission. Electronic Signaling Devices Students may not use or possess electronic paging devices or two-way radios on school property at any time. Cell Phones and Other Electronic Devices The possession and use of cell phones at the intermediate school level are to be used in emergency situations and not merely for convenience. As such, they are subject to the following rules: 1. A parent must register his/her child's cell phone with the school by completing and signing the "Cell Phone Use Agreement" form. This form will be kept on file at the school for the current school year. It will need to be renewed at the start of each school year. 2. The cell phone is not for use during the school day and must be kept in the student’s backpack (not desk) from the start of the school day until the student leaves school property. During this time, the cell phone must be turned OFF (no tone or vibrating features should be on). A student's school day starts the moment the child enters the building. 3. Games, cameras, text-messaging, and other add-on devices for cell phones are not to be used during the school day. Violations of the above guidelines will result in the following: First Offense: The phone will be confiscated and will be returned only to a parent. It will be the parent's responsibility to establish a time to meet with the appropriate administrator to collect the phone.. Second Offense: The phone will be confiscated and will be returned only to a parent. It will be the parent's responsibility to establish a time to meet with the appropriate administrator to collect the phone. The student will be issued an administrative detention for violating the policy. Third Offense: The phone will be confiscated and will be returned only to a parent along with a notice that a further infraction of the policy will result in confiscation of the phone for the remainder of the school year. Fourth Offense: The phone will be confiscated for the remainder of the school year. Examples of other electronic devices include: hand-held electronic games (i.e. GameBoy), CD players, MP3 players, AM/FM radios. These electronic devices are not for use during the school day and must be kept in the student's backpack (not desk) from the start of the school day until the student leaves school property. A student's school day starts the moment the child enters the building. Violations of this guideline will result in the same consequences as outlined above for cell phones. Students are personally responsible for the security of their wireless communication devices. The school assumes no responsibility for personal cell phones and that the decision to provide a child with a cell phone is a parental one. Reports of theft or loss will be handled using the school's customary procedures for lost and stolen items. In making this decision, the parents assume all responsibility for phone charges and the cost of lost or stolen phones. The School District is not responsible for the loss or theft of any electronic device brought to school.LEGAL REF.: 105 ILCS 5/10-20.28 105 ILCS 5/10-21.20DATED: June 1, 2006 (May 22, 2009- Intermediate Schools) Middle and Intermediate School Cell Phone Use Agreement Form 41 It is the intention of the Board of Education to provide a safe and secure learning environment for the students in its schools and to structure the possession of electronic signaling devices so that student welfare and safety and the educational environment are not adversely affected. To that end, every classroom in the district maintains a telephone that students are able to access with teacher permission. Electronic Signaling Devices Students may not use or possess electronic paging devices or two way radios on school property at any time. Cell Phones The possession and use of cell phones at the middle and intermediate school level are to be used in emergency situations and not merely for convenience. As such, they are subject to the following rules: 1. A parent must register his/her child’s cell phone with the school by completing and signing the “Cell Phone Use Agreement” form. 2. This form will be kept on file at the school for the current school year. It will need to be renewed at the start of each school year. 3. The cell phone is not for use during the school day and must be kept in the student’s locker from the start of the school day until 3:00pm. During this time, the cell phone must be turned OFF (no tone or vibrating features should be on). A student’s school day starts the moment the child enters the building. Games, cameras, text messaging, and other add on devices for cell phones are not to be used during the school day. Violations of the above guidelines will result in the following: First Offense: The phone will be confiscated and will be returned only to a parent. It will be the parent’s responsibility to establish a time to meet with the appropriate administrator to collect the phone. The student will be issued an administrative detention for violating the policy. Second Offense: The phone will be confiscated and will be returned only to a parent. It will be the parent’s responsibility to establish a time to meet with the appropriate administrator tocollect the phone. The student will be issued an in-school seclusion for violating the policy a second time. Third Offense: The phone will be confiscated and will be returned only to a parent along witha notice that a further infraction of the policy will result in confiscation of the phone for the remainder of the school year. The student will be issued a Saturday seclusion for violating the policy a third time. Fourth Offense: The phone will be confiscated for the remainder of the school year. If you elect to provide your child with a cell phone, you must complete the attached Agreement Form and return it to the school. By completing the Agreement Form you are indicating that you have read and understand the above guidelines regarding the use of cell phones at school Middle and Intermediate School Cell Phone Use Agreement Form ALL SPACES NEED TO BE COMPLETED ON THIS FORM Student Name _________________________ Team/Grade____________________ Home Phone _______________________ Parent/Guardian ____________________ Day Time Phone ____________________ Parent/Guardian ___________________ Day Time Phone ______________________ Cell Phone Make/Model ______________________________________ Cell Phone S/N (located under cell phone battery) ______________________________ Cell Phone Number ______________________________________________ Signing below indicates that you have read the School District Policy regarding Cell Phone use at the middle school and agree to abide by the conditions of this policy. ____________________________________ _____________________ Student Signature Date ____________________________________ _____________________ Guardian’s Signature Date ____________________________________ _____________________ Guardian’s Signature Date 42 *ASSEMBLY BEHAVIOR* 1. Students may proceed to an Assembly after they have been notified over the intercom. 2. Students should be seated on the floor in two orderly rows. 3. Students should direct their attention to the presenter/performer and may applaud nicely when appropriate 4. No booing or yelling. 5. Students should not use the bathroom unless it is absolutely necessary. *PHONE USAGE* 1. The front office is basically off limits to students. 2. Students are not allowed to use any phone to call home to ask parents to bring homework, projects, musical instruments, or lunches. 3. Students may only use the classroom phone under close adult supervision for the following: A. B. C. D. Research To receive permission for a field trip or to call a parent to bring in a permission slip. To call a parent for permission to stay after school for help. Emergency *SOCIAL WORKER* 1. If students come to a teacher to see Jill, that teacher puts a note in Jill’s mailbox and Jill will schedule an appointment with that student at an appropriate time. 2. If you feel that a student is in a crisis or emergency situation, do whatever it takes to talk to Jill or Mark as soon as possible. *PRINCIPAL/NURSE/SECRETARY* Students must have their teacher’s permission to see Mark, Nina or Stacy. *BEFORE AND AFTER SCHOOL* All of us need to be as VISIBLE as possible in the hallways every day 43 44 Hoffman School Fire Drill Procedures 1. The fire drill alarm is a loud, pulsing horn and the alarm also flashes. 2. When you hear or see this alarm, students and staff should immediately begin quickly moving from your location to the nearest exit. 3. Students should remain completely silent during this drill. 4. If you are in a classroom when the alarm sounds, the last student or adult out of the door turns out the lights. 5. Students should be led by their teacher from their existing classroom location to their designated area of safety. 6. Students in the hallway, bathroom, or at any location away from their existing teacher, should go immediately to the nearest adult and report their name. 7. Teachers should have their RED classroom emergency folder with them at all times. 8. Classes should form single file lines facing the building and wait quietly until the teacher has completed taking attendance. 9. The ALL-CLEAR signal cannot be given until all students are present and accounted for. 10. Inform your Crisis Team member assigned to your area and he/she will contact Nina or Stacy and they will contact the appropriate person. 11. In the event of a real fire it is of utmost importance that teachers take accurate attendance and get to a safe location so we can quickly account for each and ever student – this is the key in determining that everyone is safe! Hoffman School Tornado Drill Procedures 45 In a Tornado Drill all students are relocated to designated shelter areas within the building. Typically, they are in a crouched position with their hands clasped over the back of their head against an interior wall. Students are silent and continuously supervised by teachers. In the event of weather emergency that requires us to seek shelter: 1. The Principal will authorize the office to activate the tornado alarm. 2. Teachers should instruct students to quietly line up to take shelter in designated safety area accordingly to the classroom location. There must be absolutely no talking to allow emergency personnel and/or administrator to give further direction if necessary. (If students are with another teacher, i.e. fine arts, ELL, Gifted, Reading, etc., that teacher is responsible for escorting students to designated areas of safety.) Students using the bathroom should immediately exit at the designated location and rejoin their homerooms. Students should sit appropriately along the walls. 3. Upon exiting the classroom, all windows and doors should be closed. Drapes ad shades should be closed. 4. Students should be in a crouched position, on the floor, with their hands protecting the backs of their heads. 5. P.E. Teachers holding classes outdoors return to the building through the nearest entrance and seek shelter with their class. 6. Teachers should take attendance and note any students being supervised by another adult. (Homeroom teachers should meet their classed if escorted out by a Fine Arts teacher or Lunch/Recess Associates.) 7. Teachers should immediately notify office personnel of any students unaccounted for in the building. 8. An all-clear signal will be given when it is safe to return to the classrooms. 46 HOFFMAN SCHOOL - EMERGENCY LOCKDOWN PROCEDURES In an emergency lockdown, the following steps should be followed: 1. Using the PA, announce “This is a lockdown.” 2. Stop normal or routine activities. 3. Lock classroom door. 4. Turn off all lights. 5. Close all blinds and/or curtains. 6. Move all students from the door’s line of sight. 7. Teachers retake attendance. 8. Students are not allowed to leave the room until notified by a building administrator or PD/FD personnel. 9. Do not open the classroom door for anyone. Only a building administrator or PD/FD personnel will unlock the door. Do not leave the room if you hear a fire/tornado alarm. 10. If a child is in the bathroom, he/she should leave the bathroom and report immediately to the nearest classroom supervised by a teacher. They should not report back to their homeroom classroom if the distance to that classroom is further than the nearest classroom with a teacher in it. 11. Students who are outside for P.E. or recess should walk with teacher supervision to Springman Middle School 12. Be silent! Revised 6/18/14 47 Hoffman School Off-Site Evacuation Procedures In the event of an emergency that requires us to evacuate the building and relocate off site: 1. The P.A. system will be used to give directives to staff. 2. All students should be returned to their respective homerooms. (In extreme emergency, meet homeroom teachers in the designated location.) 3. One grade level at a time will be called to exit the building, line up at designated location and begin walking (or loading buses) to designated location, following directions from administration/or emergency personnel. Teachers will bring red emergency folders with them. 4. Administrators, custodian, office staff, social worker and nurse will carry walkie-talkies. 5. Fine Arts, P.E., ELL, Gifted, Student Services and Reading Specialist staff should walk ahead to assist with supervision at receiving location. 6. Upon arrival at designated location students will receive additional directions for specific holding locations and if appropriate information for releasing students to parents. NO STUDENT SHOULD BE RELEASED TO A PARENT PRIOR TO ARRIVING AT THE EVACUTION SITE UNLESS DIRECTED TO DO SO BY AN ADMINISTRATOR. 7. At which time it is safe to return, students will wait for directives from administration. 8. If buses are utilized for the relocation or return trip to school, designated bus assignments will e made at that time. 48 Hoffman School Power Outage Procedure POWER OUTAGES can occur as independent events or as part of a crisis situation (storm, fire, etc.) In the event of a power outage, teachers should implement the following procedure without direction or notification, as the PA system will not work due to lack of power. Inside building During Regular School Day: • Ask all students to be seated in their desks/chairs and close your classroom door. • Usher any students in the hallway into the nearest classroom. • Take attendance. If any student from your class is not present and accounted for, make a note of it and inform the Crisis Team member who will come to your room. • Do not allow students to leave the classroom unless there is an emergent need to do so (restroom). Students should be sent in pairs and access restrooms with natural light only. There time out of the classroom should be closely monitored. • Calmly remind the students that a power outage is a non-emergency. If necessary, the Fire Department will be contacted through the alarm system. Their presence is precautionary and does not indicate a problem. • Continue normal instructional activities allowed by natural light. A member o the Crisis Team will visit your classroom to give you information as to the nature of the problem and any procedural changes. If any alarms sound, for example the fire alarm, please follow those procedures as defined. PE outside: remain outside and continue with instruction unless otherwise instructed by a member of the Crisis Team. Please watch for and keep away from any emergency equipment that may arrive. Inside Building Before or After School: • The Crisis Team will direct students to large gathering areas such as the gym and cafeteria. • All teachers should immediately report to a large area (above) as directed by members 49 of the Crisis Team. • Do not allow students to leave the designated area until the power is back on unless instructed by a Crisis Team member. This includes use of the washrooms. • Calmly remind students that a power outage is a non-emergency. The Fire Department may be contacted through the alarm system or as a precaution. • A member of the Crisis Team will visit the area to give you further instructions as to the nature of the problem and any procedural changes. If any alarms sound, please follow those procedures as defined. Please remember the following during a power outage: • • • The PA system does not work. The phones do work but the indicator screens may not be lit. Emergency lighting is provided in the hallways and in most areas of the building so movement can occur throughout the building if necessary. BUS SAFETY & EVACUATION DRILL PROCEDURE Goal: 50 To provide a program of instruction on safe riding practices, to practice maintaining a safe distance from the bus, and to evacuate the bus in an emergency. OBJECTIVES: • • • Students will be able to: Demonstrate maintaining a safe distance from the bus Follow the driver’s directions for evacuating the bus Describe correct procedures to follow in an emergency when the driver is incapacitated PRIOR TO LEAVING THE CLASSROOM THE TEACHER SHALL ASK: 1. What are the Student Expectations for riding on a school bus? (Please stress this area of instruction. Many Bus Conduct Reports were written last year and all could be eliminated if the students would follow these simple rules. Please remind the students that the driver must concentrate on driving and students misbehaving on the bus put each of them in danger.) • • • • 2. Do what your driver asks Keep your seat on the seat Use INSIDE VOICES only No eating or drinking while on the bus Does anyone know what evacuating the bus means? Leaving the bus, usually because something is wrong and it is unsafe to stay. 3. Can you think of reasons why the bus might need to be evacuated? Bus breakdowns, accident, fire, danger of drowning, danger that the bus will tip over. 4. Who tells you to evacuate the bus? The bus driver is in charge of the bus. 5. Why is it important to practice an evacuation? So that everyone will be prepared in case of an emergency. (Driver will be seated in the driver’s seat and the classroom teacher will bring the class out of the school to the bus.) UPON ARRIVAL AT THE BUS THE BUS DRIVER SHALL: Have the children line up in a row by the parallel to the side of the bus, staying at least 10 feet from the side of the bus. 1. ASK THE FOLLOWING QUESTIONS: • How do you wait at a bus stop? On the correct side of the street, in a safe place - well away from the roadway. • How far should you always be from the side of a bus? 5 Giant steps (10 feet) • Why should you always be at least 10 feet from the sides of the bus? So that the driver can see you. • What can happen if the driver can’t see you? The driver could move the bus and you could be hit if you are too close. • Why must you NEVER cross behind the school bus? Because the driver and other drivers can’t see you if you are behind the bus. • If you drop something near the bus, what should you do? Tell the driver and follow the driver’s instructions. • How far should you always be from the front of the bus? 5 GIANT STEPS (10 feet) (Have one student demonstrate this) • Why should you always walk 10 feet in front of the bus? So that you can see the driver and the driver can see you. 51 Have each child practice walking 10 feet from the side of the bus and 10 feet forward of the bus. The bus driver should be seated in the driver’s seat. All children should make sure (by stating aloud) that they can see the bus driver throughout the practice exercise. 2. Have the driver signal that the children may board the bus. Make the following points: • • 3. The students should never board the bus until the driver signals that it is okay. The students should hold onto the handrail as they board. When the students have boarded the bus, introduce the bus driver and explain that the driver is in charge of the bus. All students must obey the driver so that they will have a safe trip. THE BUS DRIVER WILL: 1. • • • • Remind the students: Students may be asked to evacuate the bus for safety reasons. The bus driver is in charge of the bus and the one to determine if the bus must be evacuated. It is important that students always behave properly on a school bus. Remain seated, WITH THE SEAT BELT FASTENED, facing forward, and orderly AT ALL TIMES. (K-2 schools: will demonstrate how to fasten belt) Keep hands, etc. INSIDE THE BUS at all times, windows allowed 1/2 way down. NEVER THROW ANYTHING OUT OF THE BUS WINDOW Be courteous to others and pay attention to the bus driver and teacher. 52 2. Point out all bus exits and demonstrate how they are opened. (Older students may be allowed to demonstrate opening the exits.) 3. It is very dangerous and students may lose their bus privileges if emergency doors are opened during normal bus rides. 4. Point out windows and roof hatches that can be pushed out and the windshield that can be kicked out. 5. DESCRIBE THE LOCATION AND USE OF THE FOLLOWING EMERGENCY EQUIPMENT: All Schools: * Horn * Bus Number * 2-way Radio * Open front door Intermediate & Middle Schools ONLY: * Set emergency brakes * Shut engine off * Warning reflectors * Fire extinguisher * First aid kit 53 Before-School Supervision 2015-2016 1. We have an allocation of 16.5 Associates for 2015-2016. 15 Associates are eligible for before-school supervision. 1.5 Associates are not able to be placed in a beforeschool supervision role due to their students’ needs or their actual time here at school. 2. All eligible Associates will have daily BEFORE-SCHOOL supervision responsibilities. 3. Before-School supervision will run from 7:35-7:50 daily. 4. Every Associate has 2 assigned non-homeroom teachers who can serve as a sub in his/her absence. If an Associate is absent, it is his/her responsibility to contact his/her non-homeroom teacher “partner” to serve as his/her sub. 5. All before-school supervisors MUST pick-up a walkie-talkie from the closet in the lunchroom. Please return the walkie-talkie daily when your supervision is completed. After-School Supervision 2015-2016 1. All after-school supervision roles will be carried out by our non-homeroom teachers. 2. We have 20 eligible non-homeroom teachers. 3. We have 10 after-school supervision stations. 4. All non-homeroom teachers will report to their after school supervision station during the first week of school (August 25-28, 2015) and during the first week of school after Winter Break (January 4-8, 2016). This will help to insure our students’ safety with our enthusiastic presence and clear expectations. 5. Non-homeroom teachers are assigned after-school supervision for two 10- week sessions throughout the school year. 6. August 25 - October 30 = Team B. November 3 - January 22 = Team C. January 25 - April 8 = Team B. April 11 - June 14 = Team C. 7. Everybody has a partner to sub. First contact your non-homeroom teacher “partner” if you are absent. If he/she is not available, please contact your Associate “partner”. 8. ALL after-school supervisors MUST pick-up a walkie-talkie from the closet in the lunchroom. Please return the walkie-talkie daily when your supervision is completed. 9. Student Behavior Expectations A. Students must walk directly from their classrooms to their bus lines, dismissal doors, or after-school activities – NO LOITERING. B. Students must leave through their assigned doors. C. Students must walk in the hallways at ALL times. D. Students may use a Level 3 voice or lower when walking in the halls after school. Level 1- Silent Level 2 – Whisper Level 3 – Normal speaking voice Level 4 – Raised voice (like a shout) 54 After-School Supervision Dismissal Protocol 55 2:25 pm (Melinda or Bob) “Good afternoon Hoffman Hornets! After school today, we have the following activities:” 2:30 pm (after the BELL) “3rd grade students and Mrs. Poehlmann, Mrs. Mies, and Ms. LeBeau’s students riding Buses 1-5 may leave through the front door only at this time.” “4th and 5th grade students riding Buses 1-5 may leave through the back door only at this time.” 2:33 pm “3rd grade students and Mrs. Poehlmann, Mrs. Mies, and Ms. LeBeau’s students riding Buses 6-10 may leave through the front door only at this time.” “4th and 5th grade students riding Buses 6-10 may leave through the back door only at this time.” *Indoor Supervision (Room 6, East-inside, and LRC/5th Grade Ramp) will communicate via walkie-talkie to Melinda or Bob that the hallways are clear of all bus riders. 2:35 pm “Students walking home, getting picked up by car, going to Wesley, or participating in an after-school activity, you may head to your designated location now.” * Indoor Supervision communicates again via walkie-talkie to Melinda or Bob that all hallways are clear. 2:40 – 2:45 pm Buses Depart After-School EXIT DOORS for Students Walking Home, riding a bike, or being picked-up 56 Poehlmann – Room 2 external door LeBeau – Room 4 external door Mies – Room 4 external door Lewis – Room 8 external door Spina – East entrance/exit (“Back”) door Davis – East entrance/exit (“Back”) door Strejc – Room 12 external door Virlas – Room 26 external door Seguin – Room 24 external door Eiseman – Room 23 external door Lacivita – Door by Social Worker’s office Morgan – Door by Social Worker’s office Greene – Door by Social Worker’s office Chrul – Door by Social Worker’s office Hoerr – Door by Social Worker’s office Vickers – Drama Door Johnson – Drama Door Pierce – 5th Grade Park Door Vitacco – 5th Grade Park Door Mariano – 5th Grade Park Door Pinson – 5th Grade Park Door Allen – 5th Grade Park Door 1. The “end of day” bell will ring at 2:30 pm 2. Teachers with bus duty should be at their post by 2:35 pm - SHARP 3. All students will be sitting down in their bus lines until they are dismissed. 4. Bus lines will be dismissed at 2:38 pm. Each bus line is led to the bus by the teacher in a safe and orderly manner. 5. Buses should be leaving from our parking lot as close to 2:40 pm as possible (…remember, after these buses drop our students off, they then go to Attea/ Springman Schools to pick up the middle school students at 3:00 P.M.) 6. If you are unable to assume your bus duty post for any reason, please find a substitute….Thanks! 7. If you are absent from school, please let your substitute know if you have bus supervision in your plans.
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