the staff handbook

the staff handbook
HOFFMAN SCHOOL
STAFF HANDBOOK
2015-2016
HOFFMAN SCHOOL
* TABLE OF CONTENTS *
Staff Roster ………………………………………………………………………………..
1
Hoffman School Floor Plan ……………………………………………………………….
2-3
District Calendar …………………………………………………………………………… 4-5
Hoffman Fine Arts Schedule ……………………………………………………………...
6
Henking/Hoffman Calendar of Events ………………………………………………….
7-10
Hoffman School Daily Schedule………………………………………………………….
11
Survival Skills ………………………………………………………………………………
12-15
Field Trip Approval Process/Bus Reservation Form …………………………………
16-17
AESOP Information ………………………………………………………………………
18-20
Guidelines for Electronic Communication ………………………………………………
21
Maintenance Requests ……………………………………………………………………
22
Lunch/Recess Schedule ………………………………………………...........................
23
Indoor Recess Procedures ……………………………………………………………….
24
Automated External Defibrillators ……………………………………………………….
25
Safety and Security ……………………………………………………………………….
26
Important Safety Notice …………………………………………………………………..
27-28
Intercom Procedure ………………………………………………………………………
29
Walkie-Talkie Protocol …………………………………………………………………..
30-32
Lunch Count Procedures …………………………………………………………………
33
District Food Guidelines …………………………………………………………………..
34-35
Classroom/Team Party/Snack Food Guidelines ……………………………………..
36-38
Student Identification Cards ……………………………………………………………..
39
Administrative Procedure – Electronic Signaling and Cellular Telecommunication Devices .................
40
Cell Phone Use Agreement Form ………………………………………………………..
41-42
Assembly behavior, phone usage, and “stuff” ………………………………………….
43
Fire Drill Procedures ………………………………………………………………………. 44
Tornado Drill Procedures …………………………………………………………………
45
Emergency Lockdown Procedures……………………………………………………….
46
Off-Site Evacuation Procedures…………………………………………………………..
47
Power Outage Procedure………………………………………………………………….
48-49
Bus Safety and Evacuation Drill Procedure …………………………………………….
50-52
Before-School Supervision Procedures …………………………………………………
53
After-School Supervision/Dismissal Protocols/Maps …………………………………..
54-59
Master Schedule …………………………………………………………………………..
60
1
HOFFMAN SCHOOL
2015/2016 School Staff
Mark R. Walther, Principal
Third Grade
3-1 Mr. Grant Hoerr ......................
3-2 Ms. Michelle Chrul ..................
3-3 Ms. Allison Greene ....................
3-4 Ms. Kate Morgan ...................
3-5 Ms. Kris Lacivita ……………….
3-7 Mrs. Carly Spina ………………
Room 14
Room 13
Room 16
Room 15
Room 18
Room 9
Fourth Grade
4-1 Mrs. Deb Poehlmann ..............
4-2 Ms. Lindsay LeBeau .............
4-3 Mrs. Megan Hennessy-Seguin ..
4-4 Ms. Alexandra Virlas ...............
4-5 Mrs. Katie Mies .......................
4-7 Ms. Samantha Eiseman ………
4-8 Mr. Phillip Lewis ………………
Room 2
Room 4
Room 24
Room 26
Room 3
Room 23
Room 8
Fifth Grade
5-1 Mrs. Amy Pinson ..................
5-2 Mrs. Betsy Allen ..................
5-3 Mr. Dominic Mariano ..............
5-4 Mrs. Mara Caplan Pierce ..........
5-5 Mr. Matt Vitacco......................
5-7 Mrs. Lara Vickers ……………..
5-9 Mr. Justin Johnson …………..
Room 46
Room 45
Room 48
Room 50
Room 47
Room 44
Room 43
TREE
T-3 Mrs. Chrissy Davis ..............
T-4 Ms. Susan Clarke .................
T-5 Ms. Laura Strejc ....................
Room 11
Room 10
Room 12
Resources
Mrs. Jackie Kemper, Technology Facilitator
Ms. Paula Smeltekop, LRC Director .....
Room 22
Room 22
Instrumental Music Teachers
Ms. Susan Dobias, Band ….............
Mr. Andrew Babcock, Orchestra ….
Room 31
Room 30
Regular Education Associates
Mrs. Diane Holm, LRC Associate……………
Room 22
Reading Support Associates
Ms. Annie Chung, Reading Support …………
Mr. Bob Fish, Reading Support ……………
Mrs. Rachel Graf, Reading Support …
Mrs. Melinda Hamel, Reading Support ……
Mr. Scott Kanter, Reading Support ……
Room 20
Room 49
Room 14
Room 42
Room 25
Fine Arts
Mrs. Linda Schober, Art ……………………..
Mrs. Melinda Hamel, Art ………………………
Ms. Kristen Cone, Drama ……………………
Mrs. Melinda Hamel, Drama …………………
Mrs. Amy Banas, Music ………………………
Ms. Annie Chung, Music ………………………
Ms. Lauren Pagone, Physical Education..........
Mr. Drew Russell, Physical Education.............
Mr. Andrew Mayer, Physical Education.............
Room 21
Room 21
Room 42
Room 42
Room 20
Room 20
Room 35
Room 35
Room 35
Student Services
Mrs. Julie Barad, ELL …………………..
Mrs. Stacie Corder, Psychologist ...............
Ms. Maggie Dietlin, ELL ………………
Mrs. Linda Dorken, Reading Support ……
Mrs Melissa Evans, Enrichment Resources…
Mrs. Jenny Friedman, Special Education ….
Mrs. Jill Guinan, Social Work ……
Ms. Sara Henning, Speech ………..
Mr. Steven Larenas, ELL……………………
Mrs. Nicole Lewis, Speech…………………
Mrs. Peggy McCarthy, Student Services Coord ..
Ms. Marissa Prodanovic, Special Education
Mrs. Barrie Shinsky, Instructional Coach .....
Mrs. Lisa Terranova, Special Education ....
Room 6
Room 32
Room 6
Room 40
Room 17
Room 25
Room 33
Room 7
Room 49
Room 7
Room 34
Room 5
Room 40
Room 25
Ms. Carol, Awe, 1 on 1 Associate …………
Mrs. Kathryn Boyle, 1 on 1 Associate ………
Ms. Carly Funk, 1 on 1 Associate …………..
Ms. Nina Jabbour, 1 on 1 Associate ………
Mrs. Jean Nelli , 1 on 1 Associate ………..
Ms. Kelsey Oopegard , 1 on 1 Associate …
Mr. Scott Kanter, Special Ed Program Associate ……
Ms. Stephanie Gelber, Special Ed Program Associate
Ms. Maragaret Igleski, Bi-Lingual Associate …
Mrs. Xochitl Mendoza, Bi-Lingual Associate …
Ms. Norma Carillo Gomez, Bi-Lingual Associate
Ms. Nicole Amadio, ELL Associate …………
Room 16
Room 3
Room 18
Room 15
Room 45
Room 10
Room 25
Room 5
Room 9
Room 43
Room 8
Room 6
Mrs. Nina Malis, Administrative Assistant
Mrs. Linda Heck, Senior Secretary
Mrs. Stacy Caputo, Nurse
Mrs. Joyce Meier, Cook
Mrs. Alison Moon, Cook
Mrs. Anne Brewe , Cook
Mr. Armando Avila, Custodian
Ms. Aurora Lobont, Custodian
Mrs. Dorina Schiopu, Custodian
Office
Office
Office
Cafeteria
Cafeteria
Cafeteria
Room 36
Room 36
Room 36
2
3
Red Hallway
Room 2
Room 3
Room 4
Room 5
Room 6
Mrs. Poehlmann
Grade 4
Mrs. Mies
Grade 4
Ms. LeBeau
Grade 4
LD Resource
Mrs. Walsh
Ms. Prodanovic
ELL
Ms. Dietlin
Mrs. Barad
Room 7
Room 8
Room 9
Room 10
Room 11
Speech
Mrs. Lewis
Ms. Henning
Mr. Lewis
Bi-Lingual/4
Mrs. Spina
Bi-Lingual/3
Ms. Clarke
TREE 4
Mrs. Davis
TREE 3
Room 12
Room 28
Room 30
Room 31
Ms. Strejc
TREE 5
Technology
Mr. Babcock
Orchestra
Ms. Dobias
Band
Green Hallway
Room 13
Room 14
Room 15
Room 16
Room 17
Ms. Chrul
Grade 3
Mr. Hoerr
Grade 3
Ms. Morgan
Grade 3
Ms. Greene
Grade 3
Mrs. Evans
Gifted
Room 18
Room 20
Room 21
Room 32
Room 33
Ms. Lacivita
Grade 3
Music
Mrs. Banas
Ms. Chung
Art
Mrs. Schober
Mrs. Hamel
Psychologist
Ms. Corder
Social Worker
Mrs. Guinan
Room 34
Room 35/GYM
Student
Services
Mrs. McCarthy
Phys. Ed.
Mrs. Russell
Ms. Pagone
Mr. Mayer
Yellow Hallway
Room 22/LRC
Room 23
Room 24
Room 25
Room 26
Mrs. Smeltekop
Mrs. Kemper
Mrs. Holm
Ms. Eiseman
Grade 4
Mrs. HennessySeguin
Grade 4
LD Resource
Mrs. Friedman
Mrs. Terranova
Ms. Virlas
Grade 4
Room 40
Room 42
Room 43
Room 44
Room 45
Mrs. Dorken
Mrs. Shinsky
Drama
Ms. Cone
Mrs. Hamel
Mr. Johnson
Bi-Lingual/5
Mrs. Vickers
Grade 5
Mrs. Allen
Grade 5
Room 46
Room 47
Room 48
Room 49
Mrs. Pinson
Grade 5
Mr. Vitacco
Grade 5
Mr. Mariano
Grade 5
ELL/Intervention
Mr. Larenas
Room 50
Mrs. Caplan
Pierce
Grade 5
Blue Hallway
4
'LENVIEW3CHOOL$ISTRICTsns3TAFF#ALENDAR
August 2015
September 2015
October 2015
3
4
5
6
7
1
2
3
4
1
2
10
11
12
13
14
7
8
9
10
11
5
6
7
8
9
17
18
19
20
21
14
15
16
17
18
12
13
14
15
16
24
25
26
27
28
21
22
23
24
25
19
20
21
22
23
28
29
30
26
27
28
29
30
31
November 2015
December 2015
January 2016
2
3
4
5
6
1
2
3
4
9
10
11
12
13
7
8
9
10
11
4
5
6
7
8
16
17
18
19
20
14
15
16
17
18
11
12
13
14
15d
23
24
25
26
27
21
22
23
24
25
18
19
20
21
22
28
29
30
31
25
26
27
28
29
30
February 2016
1
March 2016
April 2016
1
2
3
4
5
1
2
3
4
8
9
10
11
12
7
8
9
10
11
4d
5
6
7
8
15
16
17
18
19
14
15
16
17
18
11
12
13
14
15
22
23
24
25
26
21
22
23
24
25
18
19
20
21
22
28
29
30
31
25
26
27
28
29
29
June 2016
May 2016
2
3
4
5
6
9
10
11
12
13
6
16
17
18
19
20
23
24
25
26
27
30
31
Calendar Legend
Students Not In Attendance
Possible Emergency Days
d
Emergency days could be used as
student attendance days if necessary.
188 Certified Staff Days / 180 Student Days
1 Building Flex Day . . . Scheduled by Building
1 Opening Day for Staff . August 24, 2015
2 Conference Days . . . October 16, 2015
March 4, 2016
3 Institute Days . . . . . . August 19, 2015 or
November 2, 2015
November 25, 2015
February 16, 2016
1 Final Day for Staff . . June 15, 2016
This calendar is subject to change.
Board Approved January 12, 2015
revised April, 2015
1
1
2
3
7
8
9
10
13
14
15d
16d
17d
20d
21d
22d
23d
24d
27
28
29
30
August 24 . . . . . . . . . . . . . . . . . .
August 25 . . . . . . . . . . . . . . . . . .
August 26 . . . . . . . . . . . . . . . . . .
August 27. . . . . . . . . . . . . . . . . . .
August 28 . . . . . . . . . . . . . . . . . .
August 31. . . . . . . . . . . . . . . . . . .
September 7 . . . . . . . . . . . . . . . .
September 14 . . . . . . . . . . . . . . .
September 23 . . . . . . . . . . . . . . .
October 16 . . . . . . . . . . . . . . . . . .
November 2. . . . . . . . . . . . . . . . .
November 25. . . . . . . . . . . . . . . .
November 26 & 27 . . . . . . . . . . .
December 21–January 1 . . . . . .
January 15 . . . . . . . . . . . . . . . . . .
January 18 . . . . . . . . . . . . . . . . . .
February 15 . . . . . . . . . . . . . . . . .
February 16 . . . . . . . . . . . . . . . . .
March 4 . . . . . . . . . . . . . . . . . . . .
March 25 . . . . . . . . . . . . . . . . . . .
March 28–April 1. . . . . . . . . . . . .
April 4. . . . . . . . . . . . . . . . . . . . . .
May 30 . . . . . . . . . . . . . . . . . . . . .
June 9 . . . . . . . . . . . . . . . . . . . . . .
June 14 . . . . . . . . . . . . . . . . . . . . .
June 15 . . . . . . . . . . . . . . . . . . . . .
School is in session:
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First Day for Staff
First Day for Students (1st–8th Grade)
First Day for Kindergarten (Last Name Starts with A–L)
First Day for Kindergarten (Last Name Starts with M–Z)
All Kindergarten Students in Attendance
First Day for Early Childhood Students
Labor Day – District Closed
District Closed
District Closed
Fall Parent/Teacher Conference Day – No Students in Attendance (Support Staff Institute Day)
Institute Day – No Students in Attendance
Institute Day (for staff without 6 conference hours) – No Students in Attendance
Thanksgiving Break – District Closed
Winter Break
District Closed (unless needed as a weather makeup date)
Martin Luther King Day – District Closed
Presidents’ Day – District Closed
Institute Day – No Students in Attendance
Spring Parent/Teacher Conference Day – No Students in Attendance
District Closed
Spring Break
District Closed (unless needed as a weather makeup date)
Memorial Day – District Closed
Last Day for Early Childhood Students
Last Scheduled Day for Students (K–8th Grade)
Last Scheduled Day for Staff
5
,
'LENVIEW3CHOOL$ISTRICTsns0ARENT#ALENDAR
August 2015
September 2015
October 2015
3
4
5
6
7
1
2
3
4
10
11
12
13
14
7
8
9
10
11
5
6
7
8
9
17
18
19
20
21
14
15
16
17
18
12
13
14
15
16
24
25
26
27
28
21
22
23
24
25
19
20
21
22
23
28
29
30
26
27
28
29
30
31
November 2015
1
December 2015
2
January 2016
2
3
4
5
6
1
2
3
4
9
10
11
12
13
7
8
9
10
11
4
5
6
7
8
16
17
18
19
20
14
15
16
17
18
11
12
13
14
15d
23
24
25
26
27
21
22
23
24
25
18
19
20
21
22
28
29
30
31
25
26
27
28
29
30
February 2016
1
2
3
4
1
March 2016
1
5
2
3
April 2016
4
1
8
9
10
11
12
7
8
9
10
11
4d
5
6
7
8
15
16
17
18
19
14
15
16
17
18
11
12
13
14
15
22
23
24
25
26
21
22
23
24
25
18
19
20
21
22
28
29
30
31
25
26
27
28
29
29
June 2016
May 2016
2
3
4
5
6
9
10
11
12
13
6
16
17
18
19
20
23
24
25
26
27
30
31
Calendar Legend
Students Not In Attendance
Possible Emergency Days
d
Emergency days could be used as
student attendance days if necessary.
This calendar is subject to change.
November, 2014
1
2
3
7
8
9
10
13
14
15d
16d
17d
20d
21d
22d
23d
24d
27
28
29
30
August 25 . . . . . . . . . . . . . . . . . .
August 26 . . . . . . . . . . . . . . . . . .
August 27. . . . . . . . . . . . . . . . . . .
August 28 . . . . . . . . . . . . . . . . . .
August 31. . . . . . . . . . . . . . . . . . .
September 7 . . . . . . . . . . . . . . . .
September 14 . . . . . . . . . . . . . . .
September 23 . . . . . . . . . . . . . . .
October 16 . . . . . . . . . . . . . . . . . .
November 2. . . . . . . . . . . . . . . . .
November 25. . . . . . . . . . . . . . . .
November 26 & 27 . . . . . . . . . . .
December 21–January 1 . . . . . .
January 15 . . . . . . . . . . . . . . . . . .
January 18 . . . . . . . . . . . . . . . . . .
February 15 . . . . . . . . . . . . . . . . .
February 16 . . . . . . . . . . . . . . . . .
March 4 . . . . . . . . . . . . . . . . . . . .
March 25 . . . . . . . . . . . . . . . . . . .
March 28–April 1. . . . . . . . . . . . .
April 4. . . . . . . . . . . . . . . . . . . . . .
May 30 . . . . . . . . . . . . . . . . . . . . .
June 9 . . . . . . . . . . . . . . . . . . . . . .
June 14 . . . . . . . . . . . . . . . . . . . . .
School is in session:
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First Day for Students (1st–8th Grade)
First Day for Kindergarten (Last Name Starts with A–L)
First Day for Kindergarten (Last Name Starts with M–Z)
All Kindergarten Students in Attendance
First Day for Early Childhood Students
Labor Day – District Closed
District Closed
District Closed
Fall Parent/Teacher Conference Day – No Students in Attendance (Support Staff Institute Day)
Institute Day – No Students in Attendance
Institute Day – No Students in Attendance
Thanksgiving Break – District Closed
Winter Break
No School (unless needed as a weather makeup date)
Martin Luther King Day – District Closed
Presidents’ Day – District Closed
Institute Day – No Students in Attendance
Spring Parent/Teacher Conference Day – No Students in Attendance
District Closed
Spring Break
No School (unless needed as a weather makeup date)
Memorial Day – District Closed
Last Day for Early Childhood Students
Last Scheduled Day for Students (K–8th Grade)
6
Hoffman Fine Arts Calendar 2015-2016
Thursday. August 27
Band Assembly for 4th/5th Grade
Time 1:00 pm/Hoffman Gym
Monday, August 31
Instrumental Music Recruitment Night
Parents -Attea Cafetorium – 7:00 pm
Thursday, October 8
Fine Arts Curriculum Night 6:00-7:30 pm
Wednesday, December 9
Choir Concert
7:00 pm
Hoffman Gym
Tuesday, December 15
Band Concert
7:00 pm
Hoffman Gym
Thursday, January 21
Orchestra Concert 7:00 pm Hoffman Gym
Thursday, January 28
GEF Recital Night Time-TBA
Saturday, February 6
IGSMA Solo and Ensemble Contest
Prospect Heights
Wednesday, April 27
Choir Concert
7:00 pm
Hoffman Gym
Thursday, April 28
Orchestra Concert 7:00 pm
Hoffman Gym
Friday, April 29
Choir Tour to Henking
Wednesday. May 25
Band Concert 7:00 pm
Wednesday, May 11
5th grade musical- Dress Rehearsal/Hoffman - 1:00 pm
Thursday, May 12
5th grade musical - Dress Rehearsal/Henking
9:30 am
Thursday, May 12
5th Grade musical performance for Public
7:00 pm Hoffman Gym
Friday, May 13
5th grade musical performance -Public
9:30 am Hoffman Gym
Monday, June 1
Band/Orchestra/Choir Assembly
1:00 pm Hoffman Gym
Attea
9:00 – 11:00 am
Hoffman Gym
8/17/18
7
HENKING/HOFFMAN
Calendar of Events
2015-2016
August 2015
Thursday,
August 13 ..................
HE/HO Fall Walk-In Day
Tuesday,
August 25..................
First Day of School
Wednesday,
August 26 ………..
Kindergarten A-L begin
Thursday,
August 27 ………..
Kindergarten M-Z begin
Thursday,
August 27 ...............
HO- Band/Orchestra Assembly for 4th & 5th
grade Instrument Exploration
Friday,
August 28 ………..
Kindergarten Start Date
Friday,
August 28 ……….
HO- School Photos
Monday,
August 31 .................
HO/GG/PR Instrumental Music
Recruitment Night – Attea Cafe
Monday,
August 31September 9
HE- NWEA Testing – Grades 1 & 2
Monday,
August 31September 18
HO-Reading Curriculum-Based
Measures (R-CBM) Grades 3-4-5
Monday,
August 31September 18
HO- Math Curriculum-Based
Measures (M-CBM) Grades 3-4-5
9:30 am - 11:30 am
5:00 pm – 6:30 pm
10:30 am
8:00 am -11:30 am
7:00 pm
September 2015
Wednesday,
September 2-18 …….
HO- NWEA Testing Grades 3-4-5
Thursday,
September 3 ………
HE Curriculum Night-All Grades
Tuesday,
September 8 –
October 2 ……………
HE- Early Literacy Reading CBM
Grades K-2
Tuesday,
September 8 –
October 2 ……………
HE- Early Numeracy Math CBM
Grades K-2
Tuesday,
September 8 –
October 2 ……………
HE/HO- Medidas Incrementales de
Destezas Esenciales (MIDE)
Grades K-5 Bi-Lingual
September 9 …………
HO- Curriculum Night (Classroom
Teachers)
6:30 pm - 7:15 pm
Wednesday,
9:30 am - 11:30 am
Friday,
September 11 ……….
PTA Kick Off (Executive Board
and Committee Chairs)
Sunday,
September 13 ……….
Rotary Run - HO
5:00 am – noon
Tuesday,
September 15-18 ……
STAR Early Literacy Assessment - K
Friday,
September 18 ……..
HO – Bus Safety Drills
1:00 pm - 2:00 pm
Thursday,
September 24 ……….
HE – Bus Safety Drills
9:00 am & 1:00pm
Tuesday,
September 29 ……….
HE – School Photos
6:00 pm - 7:00 pm
8
Wednesday,
September 30 ………
HO -Vision and Hearing Screening
October, 2015
Thursday,
October 1 ……………
HO -Vision and Hearing Screening
Friday,
Friday,
October 2 ……………
October 2 ……………
HO -Vision and Hearing Screening
HE/HO Fall Carnival/HO
6:30 pm - 9:00 pm
Thursday,
October 8 ………
HO- Fine Arts/ P.E. Curriculum Night
6:00 pm - 7:30 pm
Friday,
October 16 …………
Conference Day
Monday
October 19-23 ……
Character Counts Week
Tuesday,
October 20................
HE/HO Principal Coffee/HO
Tuesday,
October 20
Book Fair at Henking
9:00 am- 8:30 pm
Wednesday,
October 21
Book Fair at Henking
9:00 am - 5:30 pm
Friday,
October 23 ……….
HO- Smile Illinois
Tuesday,
October 27 ………..
HE - Smile Illinois
9:15 am
9:15 am
November 2015
Wednesday,
November 4 ……..
HE – Puentes family meeting
6:00 pm – 7:30 pm
Saturday,
November 7 ………..
Parents In Partnership at Attea
8:00 am – Noon
Monday,
November 9 – 20 ……
CogAT Testing/HO – Grade 5
Tuesday,
November 10………..
HE -Vision and Hearing Screening
Wednesday,
November 11 ……….
HE -Vision and Hearing Screening
Tuesday,
November 17 .............
HE/HO PTA Meeting/HE
Thursday,
November 19 ……….
RED Day
7:00 pm – 8:00 pm
December 2015
Friday,
December 4 ………..
Report Cards Go Home
Saturday
December 5 ............
Holiday Helper Pack-up at Hoffman
(Multi-Purpose Room)
Wednesday,
December 9.............
HE/HO Holiday Helper/HO Pick-Up
(Multi-Purpose Room)
Wednesday,
December 9 ………
HO -Choir Concert
7:00 pm
Tuesday,
December 15 ………
HO-Band Concert
7:00 pm
Thursday,
December 17 ………
HE- 2nd Grade Program
Monday –
Friday,
December 21, 2015 –
January 1, 2016
Winter Break
10:00 am - Noon
3:30 pm - 5:30 pm
10:00 am & 1:30 pm
January 2016
Monday,
January 4-22 ……….
HE/HO - Winter CBMS
Tuesday,
January 5-15 ……….
HE - Winter NWEA Testing -1 & 2
Tuesday,
January 5-20 ..............
HO - Winter NWEA Testing – 3-4-5
Friday,
January 8 …………..
HO -Movie Night
Access Testing (Rdg,Wrtg,Listen, Speaking)
6:30 pm - 8:30 pm
9
Monday,
Jan. 11 – Feb. 11 .......
Grades K-5
Tuesday,
January 19 ................
HE/HO PTA - Principal Coffee/HO
9:15 am
Thursday,
January 21 …………..
HO-Orchestra Concert
7:00 pm
Thursday,
January 28 …………..
GEF Recital Night at Attea
TBA
Friday,
January 29 ………….
HE/HO International Fair – HE
6:30 pm - 8:30 pm
February 2016
Saturday,
February 6 …………..
IGSMA Solo and Ensemble Contest
TBA
Wednesday,
February 17 …………
HE – Puentes family meeting
6:00 pm – 7:30 pm
Thursday
February 18 ………….
HE -Kindergarten Registration
Tuesday,
February 23 ...............
HE/HO PTA Meeting/HE
Friday,
February 26 …………
HE- Movie Night
Monday,
February 29–March 9
HO- PARCC Testing
Friday,
March 4…………
Conference Day
Tuesday,
March 15 ...................
HE/HO PTA- Principal Coffee/HO
Thursday,
March 17 …………….
HE - Bus Safety Drills
9:00 am and 1:00pm
Saturday,
March 19……………..
HO – Dodgeball for Diabetes
8:00 am - 5:00 pm
Monday –
Thursday,
March 21 – March 24
HE- Fine Arts Week (Kindergarten
and 1st Grade)
9:00 am - 3:30 pm
Friday,
April 24 ……………..
Report Cards Go Home
Mon.–Fri.,
March 28 – April 1 …..
Spring Break
Thursday,
April 7 ……………
Kindergarten to 1st Grade
Parent Transition Mtg.
Monday,
April 11 ……………
Robert Crown 5th grade evening event
Mon.- Fri.,
April 11-April 22 ……..
HE- CogAT Testing – Grade 2
Tuesday,
April 12 ……………
Robert Crown 5th grade evening event
Tuesday,
April 12 ......................
HE/HO PTA Meeting/HE
Wednesday,
April 13 ……………
Robert Crown 5th grade evening event
Thursday,
April 14……………
Robert Crown 5th grade evening event
Friday,
April 15 …………
HO – Bus Safety Drills
Mon.-Fri.,
April 18-22 …………
Screen Free Week
TBA ……………..
Family Night (PTA Council)
Tuesday,
April 19 ………………
HO -Incoming 3rd Grade Student
Orientation
Wednesday,
April 20 ……………..
HO- Incoming 3rd Grade Student
Orientation
9:30 am - 11:00 am
Thursday,
April 21………………
HO – Book Fair
5:30 pm – 8:00 pm
4:30 pm - 7:00 pm
7:00 pm
6:30 pm - 8:30 pm
Draft dates-ISBE determines
March, 2016
9:15 am
April, 2016
10:00 am
2:00 pm
6:00 pm
PR
7:00 pm
HO
7:00 pm
9:15 am
PR
HO
7:00 pm
7:00 pm
1:00 pm - 2:00 pm
9:30 am - 11:00 am
10
Thursday,
April 21 ……………..
HO – Ice Cream Social
6:30 pm - 7:30 pm
Thursday,
April 21 ……………..
HO -Incoming 3rd Grade Parent
Orientation
6:00 pm - 7:00 pm
Friday,
April 22 ……………..
Earth Day
Mon.- Fri.,
April 25 – May 4
HO- PARCC Testing
Wednesday,
April 27 ……………
HO- Choir Concert
7:00 pm
Thursday,
April 28 …………
HO – Orchestra Concert
7:00 pm
Friday,
April 29 ………………
HO- Choir Tour to Henking
perform
Wednesday,
May 4…………….
HE- Teacher Appreciation Luncheon
11:00 am - 1:30 pm
Thursday,
Thursday,
May 5 …………….
May 5 ……………….
HO- Teacher Appreciation Luncheon
HE – Open House
11:00 am - 1:00 pm
6:00 pm - 7:00 pm
Wednesday,
May 11 ………………
5th Grade Musical/HO Performance
Draft dates-ISBE determines
9:40 am
May, 2016
th
Thursday,
May 12 ………………
5 Grade Musical Rehearsal/HE (2
Grade)
Thursday,
May 12 …………….
5th Grade Musical/HO - Public
th
Friday,
May 13 ………………
5 Grade Musical/HO – Public/Seniors
Mon. – Fri.,
May 16-25 …………
HE- Spring NWEA
Mon. – Fri.,
May 18-June 1 …….
HO- Spring NWEA
Wednesday,
May 25 ………………
HO- Band Concert
Friday,
th
1:00 pm
nd
9:30 am
7:00 pm
9:30 am
7:00 pm
May 27 …………….
HO -5 Grade Picnic
9:00 am – 2:00 pm
TBA,
TBA ……………..
HO - Spirit Day
June 6 ……………..
HO-Band, Orchestra, Choir
Assembly
1:00 pm
Monday,
Tuesday,
June 14 ……………..
HO - Field Day
9:00 am
Tuesday
June 14 ………………
HO - Awards Assembly
1:15 pm
Tuesday,
June 14....................
Last Day of School
Monday,
June 20....................
Report Cards Mailed Home
June, 2016
Full Day
(rev. 8/14/15)
All highlighted dates need updates
HOFFMAN SCHOOL
DAILY SCHEDULE
7:55 am
Instruction begins for
all students.
7:45 am
Teachers greet students
and walk them to their
classrooms.
7:40 am
Students should be
arriving on school
grounds at this time.
Students are expected to be in their class
line ready to be picked up by their teacher
promptly each day at 7:45 am.
Students arriving after 7:55 am are
considered tardy.
Thank you so very much for helping your
child to start their school day on time
11
SURVIVAL SKILLS
12
Subs/absences – All District employees will use the AESOP system to log ALL absences.
Please utilize district AESOP procedures (phone/e-mail) for reporting an absence and
requesting substitute teachers. All classroom teachers, fine arts teachers, special education,
ELL, and Gifted teachers as well as 1on 1 educational associates need to call for a sub when
they are ill or at a conference, meeting, etc. Please call as soon as you know you will be absent
(you can call up to 120 days in advance). AESOP system starts calling for subs from 5:30 am to
10:00 pm. SAME DAY ABSENCE- please call AESOP and call/email Nina (since it may be
difficult for AESOP to find a sub for that day or allow you to register your absence). AESOP
calling/e-mail instruction are found on AESOP’s web site
Nina will enter absences in the AESOP system for any teacher meetings- Master Schedule, SIP
and other meetings pertinent to Hoffman School.
If you do not use the “preferred substitute” option available in AESOP and would like a
designated substitute assigned …. staff member calls sub, if the sub agrees, staff member
notifies Nina and Nina creates absence and assigns sub.
Staff absences - In the event you are absent for three or more consecutive days, a doctor’s
note or a note explaining your absence is required by the District office and must be submitted
to Nina or to the Human Resource Department. You will have the option of viewing your
available sick and personal days available by clicking on the Absence Reasons Balances found
on AESOP’s home page.
Personal Day – All staff members request and record personal day(s) in AESOP at least 5 days
prior to your request. Your personal day request is approved/denied by Mark and then sent for
final confirmation to HR. You will be notified by AESOP of approval/denial. Please notify Mark
when you will be out of the building for an extended absence (personal or other).
Conference Request – complete and submit to Mark. It will then be shared with our
Professional Development Committee for their review. Nina will submit form to HR. Conference
Request forms as well as other District forms are available on the District Intranet.
Jury Duty – enter absence in the AESOP system. After completion of jury duty, please send
copies of your check (s) to Human Resources.
Calendar of Events – Calendars will be maintained electronically on the District Website,
Intranet and Google Hoffman Event Calendar. To add events, please notify Nina. You may
view events scheduled for the entire school year on the calendars.
Sign-up sheets for Officer Friendly, bus evacuation drills, etc. will be completed by paper
and posted on the front office bulletin board.
Google Hoffman Events Calendar: This calendar is shared with staff and user friendly. Shows
all daily events but does not include building usage.
District Calendar: To view the electronic calendar, click parent tab on District website page,
scroll down to calendar, click on calendar.
Team Budgets – Each team has a designated budget allowance. Spending of the team budget
should be a collaborative effort. ALL REQUESTS MUST BE SUBMITTED TO THE OFFICE
FOR ORDERING AS OUTLINED BY DISTRICT POLICY. Please do not mail orders, place13
phone or Internet orders. The principal and the District office must approve purchases. All items
ordered without approval will be subject to cancellation or returned to the vendor and
reimbursement/payment denied. No purchase orders submitted after April 1 of each school
year.
Reimbursements – This is intended for classroom purchases such as supplies for classroom
projects, classroom supplies (for example: clip art books, bulletin board supplies, posters). All
other items should be submitted to the office for purchase.
Payment on Receipts Submitted for Reimbursement
The following procedures have been instituted by the District to receive payment on receipts
submitted for reimbursement.
1. Receipts submitted should reflect purchases made in the current school year. When
submitting outside vendor receipts for payment, please make sure the receipts include the
following information: vendor name, date of purchase, amount of purchase and name of
item(s) purchased.
2. Original receipts must be submitted for payment. Copies will not be accepted. Receipt
should be legible.
3. Receipts should be submitted as soon as expenses are incurred. Any receipts over 60 days
will not be honored for payment.
4. Principal must approve payment. Payment request is sent to the district office.
5. Check will be issued by the district office and sent to you. (Please note checks are
issued after School Board approval. Checks will be sent to your attention a few days
following the monthly School Board meeting. Therefore, depending on the date you submit
receipt for payment, it may be several weeks before payment is made and sent to you.)
6. Please use the tax exempt letter for all purchases. YOU WILL NOT BE REIMBURSED FOR
ANY TAXES YOU PAY.
7. Please write your name and grade level in ink at the top or bottom of the receipt and reason
for purchase (i.e. classroom supplies, math supplies, books, etc.). If there is no room on the
receipt, please attach a note with this information.
8. If your receipt includes purchases that are not for school use and should not be reimbursed –
please draw a line through the item and amount with pen or pencil. DO NOT USE
HIGHLIGHTER to highlight purchases eligible for reimbursement, since the highlighted items
tend to darken with age and are difficult to read.
Sometimes receipts presented to you are difficult to read, ink may be faded, please request
another receipt. All receipts are submitted to the school board for payment approval and are
reviewed by the auditors.
Your mailbox should be checked after you arrive in the morning, at lunch, and before you go
home. Please try to check with the office during the day for your messages.
14
Schedules
All part-time PE, Art, Music, Reading, ELL teachers and Reading Support Associates, Title One
Associate, Special Ed Program Associates, and part-time associates are kindly requested to
submit a copy of their schedule to the office. It will help us to locate you in the event of an
emergency. For those not listed that would care to submit a schedule to the office, we will be
happy to receive and place in office file.
Cell Phones Numbers
Please provide the office with your current cell phone number. This will help us to get in touch
with you during field trips or any other emergency, if necessary.
Keys and Security Badge
Keys for your classroom, security door, and office are available and can be obtained from the
school office. Both keys should be returned to the school office at the end of the school year.
Lost keys should be reported to the school office IMMEDIATELY Please report any lost badge
and security code card to the Human Resource office IMMEDIATELY. A new badge/card will be
issued/sent from district office.
Stamps - The stamps we have in the office are for business use only. If you have a school
business envelope that needs mailing, please either leave it on Nina’s desk or in mailbox for
mailing.
Do not allow a parent pick up a child from your classroom. The parent must come to the office
to sign child out. You will receive a call over the intercom requesting the child to come to the
office.
Visitors - All visitors must have a visitor’s badge. This includes familiar parents, your friends,
ANYONE. Do not let anyone into the building – any person entering the building must enter
through the front door. Everyone needs to sign in at the office and allowed entry (“buzzed in”) to
the main building.
Classroom Presentations/Activities – Please notify Nina with dates and times of group
parent visits to your classroom, i.e. musical, project, reading , etc.
Lunch Deposits - Can be made on any day of the week throughout the school year.
Lunch Loans will not be given. Students without a proper balance on their account card will be
given cheese and crackers. The cooks will notify the student and the office of a negative lunch
balance. The office will call parents.
Lunch Count/Student Attendance - the teacher will enter lunch count and student attendance
via the computer each school day.
Field trips – PROCEDURES FOR 2015-2016 (PAGE 16). Please make sure to turn in your bus
request forms for field trips to the office 4 weeks prior to your trip. Also, if you require a deposit
sent to hold your field trip reservation, a check request form must be submitted to the District
office 4 weeks prior to the date it is due the vendor – please plan accordingly. Please make sure
all field trip permission slips are turned in (to you) before you leave for your outing. If a student
does not have their permission slip turned in the morning of your trip, please send him/her to the
office. We will call parents and notify you of the arrangements. NO FIELD TRIPS AFTER JUNE
1.
Field trip admission fees – A red pouch and class roster will be placed in your mailbox one15
week prior to your trip. Please check off students that pay. Every student pays, including
students on free or reduced lunch. If, however, the parent cannot pay the full amount, partial
payment will be accepted. If they cannot pay any amount, please indicate on roster in comment
area. All field trip money should be returned to the office no later than two working days
prior to your field trip.
Field trip - Medicine - Student medicine that needs to be given on a field trip is to be held by
the teacher, and administered only by the teacher. Please make sure you have any meds
your students need with you before you leave. A field trip roster listing updated student
information will be given to you the morning of your trip.
Field Trip school cell phone is available for your field trip. Please stop in the office the
morning of the field trip to secure the phone. If you will be using your personal cell phone,
please provide the office with number.
Security Doors located at the front of the building must remain closed at all times. When
leaving on a field trip and taking your class out of the building for any other reason, please make
sure that the last person in line closes the doors.
Conference Room Usage/Sign-Up will be included on the Goggle calendar entitled –
Conference Room Sign-up - and shared with all staff . To reserve the Conference Room, please
send an email to Nina.
Staff Refrigerator/kitchen rules - Please clean any leftover items out of the refrigerator on a
daily basis. The refrigerator will be cleaned out every Friday - this means containers and
all! Please WASH dishes and silverware with detergent after using and before placing in drying
rack. When using the microwave, please cover food to avoid splattering. THANK YOU FOR
KEEPING OUR EATING AREA AND APPLIANCES CLEAN!
Thank you very kindly for your support.
We appreciate all you do to help us!
(Rev. 07/13/15)
AS OF THIS WRITING UPDATES HAVE NOT BEEN
RECEIVED FROM DISTRICT OFFICE
Field Trip Approval Process 2014-2015
16
•
Revised request forms (attached) should be sent to the Principal 3-4 weeks prior to
the anticipated trip date. This will allow the Principal to approve the trip and forward the
form to Beth Tsoumas, Executive Director of Curriculum, Instruction and Assessment for
approval.
•
When the request has been approved the buses will be scheduled, this requires 2
weeks notice. Trips are processed on Thursdays with weekly confirmations being sent to
the schools by Friday morning for review.
•
The cost for field trips is $49.25 per hour with a 2-hour minimum charge of $147.75. The
District is invoiced from the requested start time of the trip until the buses drop off at the
school. Please remember this, as late returning trips will impact your budget. Please work
to keep track of your budget throughout the year.
•
We have special rates per our contract for trips to Wagner Farm, The Grove and the
Glenview Library. The reduced rate for these trips is $38.00 per hour for the 2014-15
school year.
•
To assist in budgeting, status reports will be sent to each school periodically throughout
the year. Estimated timeline is November, January and March, or by request. Please
remember budget updates will not include scheduled field trips or pending invoices.
•
Buses are typically available from 8:45am until 2:10pm. If a trip falls outside of these
times you may request that Cindy contact an outside provider for a transportation quote.
Please note the cost of using another bus company will typically be higher than our
contract rate. Please consider the increased cost when planning your budget for these
trips.
•
Transition Trips are the trips used to familiarize the students with the next school they will
be attending. These trips are for the specific use of allowing students to spend time at the
school of their next grade level. These trips are not included in your budget.
•
Non-curriculum related field trip invoices will be forwarded to the school to be paid
through student activities. These are trips either outside of school hours, or not related to
curriculum. These trips should have money collected and deposited into the student
activity fund. Example: field trips to see a play at GBS, Attea, or Springman fall into this
category. As a general rule, students will need to pay a small fee for transportation
(approximately $2.00). Example: Choir Tour and Band Tour students will need to pay a
small fee (approximately $2.00) to pay for transportation for this trip to occur.
•
The last field trips for the year are requested to be taken by June 1st in order to allow
adequate time for invoices to be received and processes to be completed.
17
Complete and submit to the Principal 3-4 weeks prior to the proposed trip date.
Team/Teacher
Grade
Date of Trip
Destination(s)
Address
Phone Number
Contact Person
Cost of Trip per student:
Admission
Lunch
Transportation*
Other
Total $
*No cost for curricular related trips during school hours.
Curricular outcomes students will demonstrate as a result of this trip:
Number of Buses Needed
Bus Capacity:
Lift Bus: Yes / No
Regular Bus is 71 (3 per seat, K-2 only) or 48 (2 per seat, 3rd – 8th)
Lift Bus is 51 (3 per seat & 2 wheel chairs) or 35 (2 per seat & 2 wheel chairs)
LEAVE SCHOOL:
(Available after 8:45am)
ARRIVE SITE:
LEAVE TO 2ND LOCATION:
ARRIVE SITE 2:
LEAVE SITE 2:
ARRIVE SCHOOL:
(MUST return by 2:10pm)
Chaperones:
Cell Phone Numbers:
AESOP Information
18
Reporting Absences
-Teachers and associates may report their absences via phone or internet.
-The cut-off time to report an absence in AESOP is 7:00 am the morning of the
absence. If an emergency arises after 7:00 am, the teacher/staff member should
contact the school secretary to report the absence and the school secretary will need
to arrange a substitute.
Call Times
-The automated sub caller makes calls for unfilled absences during the following times:
5:30 – 8:30 am and 4:00 -10:00 pm.
-The system will continue to call subs to fill an unfilled absence up to 15 minutes
before the start time of school. If there are unfilled absences after that deadline, the
secretary would need to call substitutes to fill them.
Preferred Lists
-Three tiers:
• Teacher preferred sub list – subs on list can see jobs up to 120 days in
advance.
• School preferred sub list – subs on list can see jobs up to 10 days in advance.
• District sub list – all subs not on any preferred lists can see jobs up to 5 days in
advance.
-If a school would like to add a substitute to their preferred list, the school office
should contact Hr and HR will add the name to the school’s list. If a school would like a
substitute excluded from their school, HR must receive a written request from the
principal.
Assigning Substitutes
-Teachers may not assign substitutes to an absence in the AESOP system. Only HR and
the school office have permission to assign a substitute to an absence.
-If a teacher would like a specific substitute for an absence, the teacher must first
contact the substitute to make sure they are available. If they are available, the teacher
would then inform the school secretary that they would like a specific substitute for
their absence. The school secretary will enter the absence for the teacher and assign
the substitute in AESOP.
AESOP Phone Instructions
-
19
Dial 800-94-AESOP (800-942-8767) to access phone system
Ender your ID number followed by the # sign.
Enter your PIN number followed by the # sign.
To create an absence
1. From the Main Menu, press1.
2. Select a start-date option.
3. Enter the number of days for your absence (maximum of 5 days).
4. Enter a start and end time for your absence.
5. Select a reason for your absence.
6. AESOP will play back the details of the absence and then ask you to confirm.
7. AESOP will save your information and play back your confirmation number.
To review or cancel upcoming absences:
1. From the Main Menu, press 3.
2. AESOP will ask you to select the day(s) you wish to review or cancel absences.
3. AESOP will play back the absence and present the following options:
- To hear more details
- To hear again
- To cancel this absence
- To listen to next absence
- To return to Main Menu
To review or cancel a specific absence:
1. From the Main Menu, press 4.
2. AESOP will ask you to enter the confirmation number of the absence you wish to
review or cancel.
3. See To review or cancel upcoming absences for remaining instructions.
Teachers are also able to review or change their name and title, their pin number, and
their phone number by calling 800-942-3767.
AESOP Web instructions
20
AESOP website: www.aesoponline.com
To log on to the website, enter your ID and PIN number and click the “Go” button.
All the functions available to you are listed to the left on your Home Page.
To enter an absence:
- Click on the “Create an Absence” link from the function menu. A screen on which
you can enter absence information will be presented.
- You can now select:
• The number of days for the absence
• The start date for the absence
• The reason or entitlement type of the absence
• Whether or not a substitute is needed for the absence
• The start and end-time for the absence
- Click on the “next” button.
- You can choose to add more information (like notes to the substitute or lesson
plan) on the absence in the “Notes” box.
- Once you are satisfied all the information is correct, you can save the Absence
and AESOP will find a substitute.
- Once the absence is saved, AESOP will assign a confirmation number.
To remove an absence:
- Select your absence by clicking on the confirmation number link from any of the
Absence Lists on the AESOP web site.
- Once you have clicked into the details for a specific absence, you click on the
Edit/Delete link.
- Click on the “Delete Absence Request” button.
- Once you confirm that you wish to cancel this absence, AESOP will send back a
confirmation of your cancel action.
Teachers may also view their schedule, change their profile, and view their absence
history on the web site.
21
GUIDELINES for ELECTRONIC COMMUNICATION
Per New Board Policy due to Recent Legislation
Approved by Personnel Committee 5/14/08
Electronic communication can be a positive means to share information about students when appropriately used.
Whenever information about students is shared electronically, there are factors that need to be considered. For
instance, you may be inadvertently creating or receiving student records through emails.
STUDENT RECORDS
A student record is created through written or other recorded information maintained by a school, in any form, that is
concerning an individually identifiable student. This includes emails sent or received, email updates to/from parents
or staff, emails about student attendance and/or discipline. As with hard copies of student records - the District has
legal obligations regarding electronic student records.
• Avoid using individually identifiable information about students to the extent possible. When
identifying a student, be very careful to respect their confidentiality.
• Avoid forwarding and/or copying others on emails when it is necessary to identify a student,
protect their confidentiality whenever possible.
• Remember - it is usually better to use the phone whenever communicating sensitive or
confidential information. When you receive an email request that includes sensitive or
confidential information – it is often best to send back an email requesting a phone call rather
than going into detail through an email.
• Avoid long drawn-out email messages – hitting the “reply” or “reply all” button makes it easy to carry on
conversations – but this can evolve into lengthy email correspondence that moves far away from the original
topic. Instead of hitting “reply” to a message that contains a string of emails – start a new email of your own
whenever possible.
SUGGESTED PRACTICES for APPROPRIATE TECHNOLOGY USE
• Use your District computer and District email account only for school business (including email, Internet
activity). Use a home computer and your personal email account for personal business.
• Remember - activity on the District network, including email, is not private. The District maintains network filters
that identify and block inappropriate activity. If inappropriate activity is discovered it will be addressed with
the staff member.
• Keep in mind that just because you can delete messages with the click of a few keys on your computer, it
doesn’t mean they are truly erased. All email messages are permanently stored on the server. Be thoughtful
about what you write – your emails are stored forever and may be a student record. Under certain
circumstances the District may be required to produce these documents.
• Think carefully before you send any message. Just because you can answer instantly -- you should not answer
impulsively. A common mistake is to react to a message without completely thinking it through. Try to keep
messages to parents brief and informative. They should be to the point, but not terse. Use a salutation, a
closing and sign your name. Although email often has a more informal tone than a personal letter, don’t use
text messaging communication styles for school business.
• Check for accuracy and tone – always use spell check and proof read before you hit
“send.”
• Assume material on the Internet is copyrighted unless it specifically says otherwise – avoid
downloading without checking for copyright privileges. Your rule of thumb for
downloading material should be to never download material that you would not be
comfortable having on top of your desk for all to see.
Sources: First-Year Teacher’s Survival Kit, Julia G. Thompson Quick Guide To School Retention and Destruction, Hodges,
Loizzi, Eisenhammer, Rodick & Kohn, 2008 5/21/0
22
HOW TO ENTER MAINTENANCE REQUESTS
To enter maintenance related requests or concerns with the temperature in your
classroom or work space, please go to myschoolbuilding.com to get started. Please use
the FIREFOX browser; other browsers may not be compatible.
Enter organization # 175761687. You will only need to enter the organization number
once and will not be required to do so again in the future.
2. Next enter your login information:
Attea
=
[email protected]
Glen Grove
=
[email protected] 34.org
Henking
=
[email protected]
Hoffman
=
[email protected]
Lyon
=
[email protected]
Pleasant Ridge
=
[email protected]
Springman
=
[email protected]
Westbrook
=
[email protected]
3. Enter all relevant information into each field. Select the category that most accurately
identifies the problem. Please create a separate work order for each problem and for
each room. DO NOT COMBINE WORK ORDER INFORMATION.
4. Enter “password” in the password submittal field.
5. Click “Submit”
If you have any questions, please contact Buildings & Grounds at ext.5060
23
2015-2016 LUNCH/RECESS SCHEDULE
rd
3 Grade
4th Grade
5th Grade
LUNCH
11:00 - 11:25 AM
11:30 - 11:55 AM
12:00 - 12:25 PM
RECESS
11:30 - 11:50 AM
12:00 – 12:20 PM
12:30 - 12:50 PM
IMPORTANT INFORMATION
•
•
Our cooks’ hours are 8:00 AM - 1:30 PM
Truck delivery once a week: 6:30 AM Tuesday
LUNCHROOM/RECESS SUPERVISORS
1. Nicole Amadio – ELL Associate
2. Carol Awe – 1 on 1 Classroom Associate
3. Kathryn Boyle – 1 on 1 Classroom Associate
4. Annie Chung – Reading Associate
5. Bob Fish – Reading Associate
6. Carly Funk – 1 on 1 Classroom Associate
7. Stephanie Gelber – Special Ed. Program Associate
8. Rachel Graf – Reading Associate
9. Melinda Hamel – Reading Associate
10. Diane Holm – LRC Associate
11. Margaret Igleski – Bi-Lingual Associate
12. Nina Jabbour – 1 on 1 Classroom Associate
13. Scott Kanter – Special Ed. Program Associate
14. Xochitl Mendoza – Bi-Lingual Associate
15. Jean Nelli – 1 on 1 Classroom Associate
16. Kelsey Oopegard – 1 on 1 Classroom Associate
17. TBA – Bi-Lingual Associate
18. Mark Walther - Principal
(Rev. 8/17/15)
24
THINGS’ TO HELP INDOOR RECESS TIME RUN SMOOTHLY…..
1. Students may only be in their classrooms at lunch/recess if they are with a lunch
supervisor or teacher.
2. Students must remain in their classroom ONLY during Indoor Recess.
3. Classroom computers and/or students iPads may ONLY be used when the
classroom teacher is in the room.
4. No ball throwing of ANY kind.
5. NO drawing on the whiteboard.
6. NO “Boom boxes” or audio equipment unless the classroom teacher is in the room
during Indoor Recess.
7. Set clear expectations for behavior. Model these expectations. PRACTICE these
expectations together during the first Indoor Recess period.
8. Board games are great!
9. Please set clear expectations if you are allowing your students to use your
computer, their iPads or whiteboard while you are in your room.
10. Students may only use the restroom with the permission of the lunch supervisors.
Thanks for your help!
25
AUTOMATED EXTERNAL DEFIBRILATORS (AED)
Over the past year the administration has developed plans and procedures for Automated External
Defibrillators (AED) units to be installed in every school facility. This Life/Safety device if used
properly has been proven to save the lives of individuals having heart failure. To this end the State of
Illinois has directed all public buildings to have AED units installed over the next few years with a
clear schedule to follow for compliance. Other than the regulatory mandate, AED units are the right
device to have available to a person in heart
failure within our schools. The AED packs are self explanatory with visual and audible instructions on
how to proceed in an emergency.
School Principals, secretaries, health coordinators and physical education teaching staff will be
trained and certified for CPR/AED use. In the event that a trained professional is not available then
the units CAN be used by any individual who is dealing with a person having a heart attack. This
immediate life saving device DOES NOT however preclude the need for someone to call 911. This
911 call should be the first action taken.
The AED box will be located in each school in a corridor next to the main gym. We selected these
locations for high visibility & ease of access for all building occupants in the event of an emergency.
The PE staff or school administrators will review these locations with school staff at the beginning of
the school year. Please note that an audible alarm will sound if the cabinet door is opened and can be
silenced by a key. Please let students know that these devices are not to be tampered with. They are
necessary life saving devices when needed.
Locations for AED units.
Westbrook School … corridor outside of east gym entry
Glen Grove School … corridor outside of main gym entry
Henking School … corridor outside N. Door to gym entry
Hoffman School … corridor outside main gym entry
Lyon School … corridor outside main gym entry
Pleasant Ridge School … corridor outside main gym entry
Springman Middle School … corridor outside main gym entry
Attea Middle School … corridor outside main/secondary gym entry
Administration Building … outside the break room
Brett Clark
Director of Community Relations and Grants
Glenview School District
August 16, 2005
26
27
Dear Hoffman Family,
As we settle in for the 2015-2016 school year, I wanted to share a few reminders
related to the use of personal appliances and the fact that classroom doors should
remain closed with a few exceptions.
This note will outline the guidelines as well as the reasoning behind the guidelines so
that we can maintain a safe and secure learning environment in the schools and the
administration building.
Use of Personal Appliances:
The District asks that staff NOT have items such as microwave ovens, toaster ovens,
coffee pots, hot plates, and refrigerators in the classroom. There are several main
reasons for this request.
1. When appliances are used on extension cords or portable power strips it creates a
fire hazard.
2. The buildings are not electrically able to absorb the load that these appliances
place on the system.
3. An additional expense is placed on the budget when the total number of
appliances system wide is added.
Instead, the District encourages the use of these items already located in lounges. If an
appliance is mandated to meet instructional or medical needs, we ask you to initiate the
following actions to assure safe use.
1. Request authorization from your principal. This should include referencing the
applicable and appropriate educational or medical mandate necessitating such
usage.
2. The maintenance department’s licensed electrical staff will need to evaluate and
certify that utilization of such appliances does not present an undue risk of
overloading the electrical infrastructure.
3. Authorization and approval documentation must be present for inspection in the
school office and in the classroom where such appliances are utilized.
4. Appliances in classrooms approved for instructional use only must be disengaged
from the electrical system, cleaned, and properly stored at the end of each
instructional session (Thanksgiving break, winter break, spring break, and
summer break).
28
*** SAFETY NOTICE
***
IMPORTANT
BY ORDER OF THE GLENVIEW POLICE AND FIRE DEPARTMENT THE
FOLLOWING ITEMS
MUST STAY IN LOUNGES, LUNCHROOMS, OR
DESIGNATED AREAS OR DURING DESIGNATED CURRICULAR ACTIVITIES:
COFFEE MAKERS
HOT PLATES
MICROWAVES
MUG WARMERS
TOASTERS
REFRIGERATORS
ELECTRIC OVENS
CROCK POTS
POPCORN POPPERS
PLEASE USE YOUR PERSONAL CELL PHONE APPROPRIATLY DURING THE
SCHOOL DAY. UNLESS IT IS AN EMERGENCY, PLEASE USE YOUR PERSONAL
CELL PHONE DURING YOUR LUNCH PERIOD, PLANNING PERIOD, BEFORE,
OR AFTER SCHOOL. THANKS!
29
Intercom Usage
1. When the main office calls into a classroom … please DO NOT have
children respond. Only the teacher or supervising adult in the room
should respond unless the teacher or supervising adult is NOT in the
classroom.
2. If you are experiencing any problems with your intercom, please let the
main office know as soon as possible so that we may keep your intercom
in good working order.
3. Thanks so very much!
30
WALKIE TALKIE PROTOCOL
HOFFMAN SCHOOL
A. We have been provided with 21 Walkie Talkies
B. 1) Mark Walther – Digital
2) Nina Malis – Digital
3) Armando Avila – Digital
C. 1) Lunch/Recess Supervision/Crossing Guard
2) Lunch/Recess Supervision/Bus Liaison
3) Lunch/Recess Supervision
4) Lunch/Recess Supervision
5) Lunch/Recess Supervision
6) Lunch/Recess Supervision
7) Lunch/Recess Supervision
8) Lunch/Recess Supervision
9) Lunch/Recess Supervision
10) Lunch/Recess Supervision
11) Lunch/Recess Supervision
12) Lunch/Recess Supervision
D. 1) Stacy Caputo – Nurse
2) Lauren Pagone – P.E.
3) Drew Russell – P.E.
4) Jackie Kemper – Tech. Fac.
5) Jill Guinan – Social Worker
6) Stacie Corder – Psychologist
E. We will be using CHANNEL 3.
F. The 12 Walkie Talkies assigned to Associates for Lunch/Recess Supervision will be kept
neatly in a cart in the multi-purpose room closet at ALL times when not in use.
G. Associates will pick up their Walkie Talkie from the closet before heading inside/outside
for recess supervision.
H. All Associates must sign-out the Walkie Talkie he/she removes from the dock with the
correct number and the Associate’s initials neatly written on the sign-out sheet.
I. Associates will keep his/her “signed out” Walkie Talkie on his/her person throughout all
of the recess supervision.
J. Associates will return his/her “signed out” Walkie Talkie to the closet when recess
supervision is over and place initials in the box indicating that the Walkie Talkie has
been properly returned and has been placed in the charging dock correctly.
31
K. ALL WALKIE TALKIES MUST BE TURNED OFF COMPLETELY BEFORE THE ARE PLACED IN THE
CHARGING DOCK. FAILURE TO TURN OFF THE WALKIE TALKIE BEFORE PLACING IT IN THE
CHARGING DOCK WILL DESTROY THE WALKIE TALKIE.
L. Crossing Guard will pick-up Walkie Talkie #1 before duty and return it properly
immediately after duty is completed.
M. Bus Liaison will pick-up Walkie Talkie #2 before duty and return it immediately after
duty is completed.
N. Stacy, Lauren, Drew, Jackie, Jill, and Stacie will have individual charging docks
placed in his/her office.
O. We will be using CHANNEL 3
P. Fire Drill procedures – Crisis Team members will report to the following zones:
1) Nina/Stacy – Main Office
2) Lauren – Playground Area/5th Grade Walkway
3) Jill – Playground Area/5th Grade Walkway
4) Jackie – Harrison Street
5) Stacie C. – East Side
Crisis Team members will check-in with all teachers in their assigned zones and
communicate any needs/concerns/news to Nina/Stacy/Mark.
Hoffman
PRINCIPAL
OFFICE
CUSTODIAN
Serial Number
13729A0076
HO1
13818A1320
HO2
HO3
HO4
HO5
HO6
HO7
HO8
HO9
HO10
13818A1313
13818A1278
13818A1319
13903D0125
13818A1328
13818A1327
13818A1322
13903D0127
13818A1282
13729A0115
Staff
Mark Walther
Nina Malis
Armando Avila
Lunch/Recess SupervisionCrossing Guard
Lunch/Recess SupervisionBus Liaison
Lunch/Recess Supervision
Lunch/Recess Supervision
Lunch/Recess Supervision
Lunch/Recess Supervision
Lunch/Recess Supervision
Lunch/Recess Supervision
Lunch/Recess Supervision
Lunch/Recess Supervision
HO11
HO12
HO13
HO14
HO15
HO16
HO17
HO18
13818A1288
13818A1383
13818A1326
13818A1314
13818A1279
13818A1287
13818A1382
13818A1357
Lunch/Recess Supervision
Lunch/Recess Supervision
Stacy Caputo - Nurse
Lauren Pagone – P.E.
Drew Russell – P.E.
Jackie Kemper – Tech. Fac.
Jill Guinan – Social Worker
Stacie Corder - Psychologist
32
*LUNCH COUNT PROCEDURES 2015-2016*
33
The menu will again have 5 choices almost every day for students and teachers.
#1 - Hot Entree
#2- Bag Lunch Express (Submarine Sandwich)
#3- Bag Lunch Express (Peanut Butter and Jelly sandwich)
#4- Bag Lunch Express (Yogurt/Bagel)
1. Individual hot lunches will cost $2.70 for students and $3.75 teachers. Milk and water jug will cost
$0.60. Money will only be accepted by the cafeteria cashiers if the student waits at the end
of the line. Students and teachers will use ID cards to purchase lunch or milk. The
student’s/teacher’s account will be debited each time it is used.
2. Checks and cash can be deposited to a student’s or teacher’s account everyday during the school
year. A Food Service Account Deposit form must be completed and returned along with a check in
an envelope marked Food Service. Please place Food Service envelopes in teacher’s envelope
and take to the cafeteria.
3. The menu will have colored codes next to each entree:
#1 will always be RED
#2 will always be GREEN
#3 will always be YELLOW
#4 will always be ORANGE
3. The teacher will send the lunch count via the computer by 8:25 am. Students that are
tardy will be instructed to stop in the cafeteria before going to class.
4. LUNCH LOANS – NONE will be given this year. Students without money on deposit will
be given cheese, crackers, and milk
6. THANK YOU very much for your help and cooperation to make this system run smoothly!
BREAKFAST PROGRAM
Breakfast will be served (starting at 7:35 am - multi-purpose room) in the same manner as last year.
Breakfast price: reduced $0.30, full price $1.70 and teacher $2.20. Students will be reminded to leave
at 7:50 am.
FOOD GUIDELINES FOR DISTRICT 34
34
Glenview School District is continuing to promote healthy living and lifestyle choices for its students.
The Wellness Policy was adopted to educate students about healthy food choices and help reduce
childhood obesity.
NO FOOD ITEMS AT BIRTHDAY PARTIES
District 34 does not allow food or beverages at birthday parties at school. Instead, there are several
suggestions below for parents and children who still want to celebrate a birthday without food,
including:
• Special time/special recognition during class. Examples include the student reading to the class,
sharing a personal story with the class or selecting a fun activity from a list provided by the
teacher.
• Purchase a book for the classroom library. This might include the student’s name in the front of
the book indicating it was donated by the student in celebration of a birthday.
• Bring in a non-food item/party favor (i.e. - pencils, erasers, stickers). Please, no disruptive items
If you need help deciding, please contact the school for guidance.
• Donate an indoor recess game to the classroom.
Please know all celebratory activities should be cleared with the classroom teacher in advance but
that no food or beverages will be allowed as part of these celebrations. Administrators throughout the
District are responsible for implementing this practice.
FOOD GUIDELINES FOR NON-BIRTHDAY CLASSROOM CELEBRATIONS
Food and beverage can be a part of non-birthday classroom celebrations like Halloween and holiday
parties. However, those food and drink items will be chosen from a list of menu options developed by
the Food Service Department.
These food/drink items can either be purchased through the Food Service Department by ordering 30
days prior to the event on a first-come, first-served limited basis. If the PTAs decide to purchase the
food directly, the menu must be followed. This will guarantee that the food/drink provided will be
nutritious, balanced and offer choices for everyone. As always, any food brought in for these
celebrations must be purchased through the Food Service Department or store bought and in the
original packaging. No homemade foods are allowed.
If you have questions or comments about this change in practice, you may contact your building
principal or the District office at 998-5000.
SNACK GUIDELINE MINIMUM REQUIREMENTS – YOUR INDIVIDUAL
CLASSROOM/SCHOOL MAY HAVE MORE STRICT REQUIREMENTS
35
One of the many things that can help a child learn is good nutrition. At times
during the school day, students may have snacks within our classrooms. We
encourage these snacks to be healthy choices that will assist the student with
thinking clearly. Glenview School District uses the following guidelines for
classroom snacks:
Preferred Snack Choices (foods with long lasting energy) include: fruits,
vegetables, dairy (yogurt, milk, & cheese), whole grains, and water*
Acceptable Snack Choices include: baked crackers, cheese snack crackers, juice
boxes with 100% juice, pretzels*
Unacceptable Snack Choices: Cookies, fried chips, fruit roll-ups, fruit snacks,
donuts, candy, marshmallows, rice krispie treats, and soda pop*
*Please note that each of these lists are not all inclusive.
We also want to remind parents that in our schools students are not to bring any
items to share with multiple people in the lunchroom. This includes birthday
cakes, cupcakes, pizzas and other such food items.
Due to information regarding the impact on children's health, we recommend that
students do not consume the following at school: energy drinks, coffee, soda pop,
and other caffeinated beverages.
When choosing a snack for your child, please consider an appropriate portion size
so that it may be eaten in a reasonable amount of time and will take very little
time clean up.
Thank you so much for your support!
36
Classroom/Team Party Food Guidelines
The following is a guide to be used for all classroom party celebrations in accordance with the District
Wellness Policy. Remember, per the guidelines set by the Board of Education based on
recommendations from parents, teachers and administrators, there will be no food at any birthday
party in District 34. These guidelines are for classroom and team parties that occur during the year.
The foods represented in these menu lists for school sponsored parties are foods chosen from a
variety of resources including the Dietary Guidelines for Americans, the Heart Association,
kidshealth.org, the USDA and the Food Guide Pyramid. Foods chosen for parties must be of nutrient
value and be low in fat, sugar and calories. Our children need our support in choosing the foods that
will benefit their bodies and minds! To provide a balance of healthy foods; a variety of foods from
each category should be offered at celebration time.
Party menu - Please provide items from each of the following categories: Please note that
all food, including fruits and vegetables, need to be store bought and should not be handled and/or
prepared prior to the party.
Vegetables - provide a minimum of two to serve the number at the party:
Vegetables are great snacks! Trays or bags of pre-cut vegetables can be purchased (remember do
not open the packaging prior to the party). With advance notice, many stores will prepare your tray
to your specifications. Some kid tested favorites include:
Red Bell Peppers
Broccoli
Grape Tomatoes
Carrots (sticks or baby)
Sugar Snap Peas
Celery Sticks
Cucumber (sticks or slices)
Fruits - provide a minimum of two to serve the number at the party:
Just like vegetables, any fruit makes a great snack. As with the vegetables, many stores will prepare
your tray to your specifications including into kabobs or trays. Fruit can also be served alone or with
a low-fat yogurt as a dip. Season will dictate the best fruit to purchase. Some kid tested favorites
include:
Apples
Bananas
Strawberries
Watermelon
Cantaloupe
Grapes
Pineapple
Kiwi
Berries (blueberries, raspberries or blackberries)
Dried fruits such as craisins, raisins, plums or apricots
Papayas or Mangos Frozen Fruit Pops
Grains - provide a minimum of two to serve the number at the party: Whole grain food
products that provide fiber are great snacks. Please bring these items in the original packaging
from the store.
Pretzels
Pita Slices
Whole grain reduced sugar breakfast cereals (like Cherrios)
Bagels
Crackers such as Triscuits or Wheat Thins
Whole grain bread cut into interesting shapes (served with cheese)
Plain or Flavored Popcorn
Rice Cakes
Oatmeal Bars
Hummus (flavored or plain)
Baked Tortilla Chips w/ salsa
Graham Crackers (regular or bear shaped)
Goldfish (type) Crackers, any flavor
Mini Muffins
37
Dairy - provide a minimum of two to serve the number at the party:
Low fat cheeses and yogurt are popular menu items with children and are extremely nutrient-rich.
Please bring these items in the original packaging from the store.
Cheese Cubes or Slices
String Cheese
Frozen Yogurt Cups or Pops
Frozen Pudding Pops
Pudding Cups
Gogurt
Beverages - provide a minimum of two to serve the number at the party:
Drinks should be provided as part of the menu. Please bring these items in the original packaging
from the store.
Water, only plain; unsweetened, unflavored and noncarbonated
Fruit Smoothies made with fruit and low- fat milk or yogurt
Plain or Flavored (chocolate, strawberry or vanilla) Milk
Juice that is at least 50% Real Fruit Juice
Other Ideas: Provide if you choose:
Finger sandwiches cut by the store in interesting shapes made with low-sodium, low-fat lean meats
Trail mix made without nuts
Please contact the Food Service Department for approval of any items not listed.
You can also go to www.isbe.state.il.us/calculator/calculator.html to find out if a food item fits the
Wellness Guidelines.
Sample Menus for school sponsored parties:
HalloweenVegetable tray containing carrot sticks, celery sticks, grape tomatoes, and broccoli
Apples and grapes
Pretzels and popcorn
Pudding cups
Red juice
Finger sandwiches cut into bat or pumpkin shapes by the store
Winter Holiday PartyVegetable tray containing red and green pepper strips, broccoli and baby carrots
Fruit tray containing pineapple, kiwi, grapes and cantaloupe
Teddy Grahams and Goldfish Crackers String Cheese
Bottled Water
Valentine’s Day Party
Red Pepper Strips, Grape Tomatoes
Fruit tray containing watermelon, strawberries and red grapes
Mini Muffins
Gogurt
Cherry juice
38
Hoffman School
Student Identification Cards (IDs)
39
The student ID card is an official identification document for District 34 students. The card acts as a
school ID and allows a student to access a cafeteria account. A second card will be issued for each
student that rides the bus to and from school. This card acts as a bus pass/identification card. All
students will adhere to the following guidelines and expectations for ID cards.
Guidelines and Expectations
1. Student ID cards will be kept at school. Bus pass/identification card must be clipped or
placed in the student’s backpack.
2. Bus Drivers will not admit students onto buses without a bus pass/identification card.
3. You may not write on or decorate your ID with stickers, pins, etc.
4. If you lose your ID or bus pass, you must inform the main office immediately and make
arrangements to purchase a replacement. The cost of the replacement ID is $5.00
5. Should you find someone else’s ID, you should immediately give it to the nearest staff
member. (Do not wait for class to end, recess to finish, or until you can find one of your
teachers. Find a staff member immediately!)
5. If you have a cafeteria account, you will present your ID to the cashier in order to purchase
your food. Since the card is a personal ID, swapping or sharing of cards is strictly
forbidden. A temporary one-day ID card will not be issued. Students purchasing
lunch will go to the end of the line and state their name to the cook cashier. Should this be
a chronic problem, consequences will
be issued.
6. Students will place their ID in a box labeled with their teacher’s name after purchasing their
lunch.
Possession and/or use of another student’s ID are a serious violation of school rules and will result in
immediate referral to Mr. Walther. Please be aware that use of another student’s cafeteria account
may be a criminal offense and will be handled accordingly. Consequences will increase for repeated
offenses. Using another student’s ID/bus pass to board a school bus may also result in the loss of
bus privileges.
Destroying or defacing another student’s ID is extremely inappropriate and subject to consequences
which may include suspension and restitution.
Glenview Community Consolidated School District 34
7:190-AP10
40
Students
Administrative Procedure – Electronic Signaling and Cellular Telecommunication
Devices
Every classroom in the District maintains a telephone that students are able to access with teacher
permission.
Electronic Signaling Devices
Students may not use or possess electronic paging devices or two-way radios on school property at
any time.
Cell Phones and Other Electronic Devices
The possession and use of cell phones at the intermediate school level are to be used in emergency
situations and not merely for convenience. As such, they are subject to the following rules:
1. A parent must register his/her child's cell phone with the school by completing and signing the "Cell Phone Use
Agreement" form. This form will be kept on file at the school for the current school year. It will need to be
renewed at the start of each school year.
2. The cell phone is not for use during the school day and must be kept in the student’s backpack (not desk) from
the start of the school day until the student leaves school property. During this time, the cell phone must be turned
OFF (no tone or vibrating features should be on). A student's school day starts the moment the child enters the
building.
3. Games, cameras, text-messaging, and other add-on devices for cell phones are not to be used during the school
day.
Violations of the above guidelines will result in the following:
First Offense: The phone will be confiscated and will be returned only to a parent. It will be the
parent's responsibility to establish a time to meet with the appropriate administrator to collect the
phone..
Second Offense: The phone will be confiscated and will be returned only to a parent. It will be the
parent's responsibility to establish a time to meet with the appropriate administrator to collect the
phone. The student will be issued an administrative detention for violating the policy.
Third Offense: The phone will be confiscated and will be returned only to a parent along with a
notice that a further infraction of the policy will result in confiscation of the phone for the remainder of
the school year.
Fourth Offense: The phone will be confiscated for the remainder of the school year.
Examples of other electronic devices include: hand-held electronic games (i.e. GameBoy), CD
players, MP3 players, AM/FM radios.
These electronic devices are not for use during the school day and must be kept in the student's
backpack (not desk) from the start of the school day until the student leaves school property. A
student's school day starts the moment the child enters the building. Violations of this guideline will
result in the same consequences as outlined above for cell phones.
Students are personally responsible for the security of their wireless communication devices. The
school assumes no responsibility for personal cell phones and that the decision to provide a child with
a cell phone is a parental one. Reports of theft or loss will be handled using the school's customary
procedures for lost and stolen items. In making this decision, the parents assume all responsibility for
phone charges and the cost of lost or stolen phones. The School District is not responsible for the
loss or theft of any electronic device brought to school.LEGAL REF.:
105 ILCS 5/10-20.28 105
ILCS 5/10-21.20DATED: June 1, 2006 (May 22, 2009- Intermediate Schools)
Middle and Intermediate School Cell Phone Use Agreement Form
41
It is the intention of the Board of Education to provide a safe and secure learning environment for the
students in its schools and to structure the possession of electronic signaling devices so that student
welfare and safety and the educational environment are not
adversely affected. To that end, every classroom in the district maintains a telephone that students
are able to access with teacher permission.
Electronic Signaling Devices
Students may not use or possess electronic paging devices or two way radios on school property at
any time.
Cell Phones
The possession and use of cell phones at the middle and intermediate school level are to be used in
emergency situations and not merely for convenience. As such, they are subject to the following
rules:
1. A parent must register his/her child’s cell phone with the school by completing and signing the “Cell
Phone Use Agreement” form.
2. This form will be kept on file at the school for the current school year. It will need to be renewed at
the start of each school year.
3. The cell phone is not for use during the school day and must be kept in the student’s locker from
the start of the school day until 3:00pm. During this time, the cell phone must be turned OFF (no tone
or vibrating features should be on). A student’s school day starts the moment the child enters the
building. Games, cameras, text messaging, and other add on devices for cell phones are not to be
used during the school day.
Violations of the above guidelines will result in the following:
First Offense: The phone will be confiscated and will be returned only to a parent. It will be the
parent’s responsibility to establish a time to meet with the appropriate administrator to collect the
phone. The student will be issued an administrative detention for violating the
policy.
Second Offense: The phone will be confiscated and will be returned only to a parent. It will be the
parent’s responsibility to establish a time to meet with the appropriate administrator tocollect the
phone. The student will be issued an in-school seclusion for violating the policy a
second time.
Third Offense: The phone will be confiscated and will be returned only to a parent along witha notice
that a further infraction of the policy will result in confiscation of the phone for the remainder of the
school year. The student will be issued a Saturday seclusion for violating the
policy a third time.
Fourth Offense: The phone will be confiscated for the remainder of the school year. If you elect to
provide your child with a cell phone, you must complete the attached Agreement Form and return it to
the school. By completing the Agreement Form you are indicating that you have read and understand
the above guidelines regarding the use of cell phones at school
Middle and Intermediate School Cell
Phone Use Agreement Form
ALL SPACES NEED TO BE COMPLETED ON THIS FORM
Student Name _________________________ Team/Grade____________________
Home Phone _______________________
Parent/Guardian ____________________ Day Time Phone ____________________
Parent/Guardian ___________________ Day Time Phone ______________________
Cell Phone Make/Model ______________________________________
Cell Phone S/N (located under cell phone battery) ______________________________
Cell Phone Number ______________________________________________
Signing below indicates that you have read the School District Policy
regarding Cell Phone use at the middle school and agree to abide by the
conditions of this policy.
____________________________________ _____________________
Student Signature Date
____________________________________ _____________________
Guardian’s Signature Date
____________________________________ _____________________
Guardian’s Signature Date
42
*ASSEMBLY BEHAVIOR*
1. Students may proceed to an Assembly after they have been notified over the intercom.
2. Students should be seated on the floor in two orderly rows.
3. Students should direct their attention to the presenter/performer and may applaud nicely when
appropriate
4. No booing or yelling.
5. Students should not use the bathroom unless it is absolutely necessary.
*PHONE USAGE*
1. The front office is basically off limits to students.
2. Students are not allowed to use any phone to call home to ask parents to bring homework,
projects, musical instruments, or lunches.
3. Students may only use the classroom phone under close adult supervision for the following:
A.
B.
C.
D.
Research
To receive permission for a field trip or to call a parent to bring in a permission slip.
To call a parent for permission to stay after school for help.
Emergency
*SOCIAL WORKER*
1. If students come to a teacher to see Jill, that teacher puts a note in Jill’s mailbox and Jill will
schedule an appointment with that student at an appropriate time.
2. If you feel that a student is in a crisis or emergency situation, do whatever it takes to talk to Jill or
Mark as soon as possible.
*PRINCIPAL/NURSE/SECRETARY*
Students must have their teacher’s permission to see Mark, Nina or Stacy.
*BEFORE AND AFTER SCHOOL*
All of us need to be as VISIBLE as possible in the hallways every day
43
44
Hoffman School
Fire Drill Procedures
1.
The fire drill alarm is a loud, pulsing horn and the alarm also flashes.
2.
When you hear or see this alarm, students and staff should immediately begin quickly
moving from your location to the nearest exit.
3.
Students should remain completely silent during this drill.
4.
If you are in a classroom when the alarm sounds, the last student or adult out of the
door turns out the lights.
5.
Students should be led by their teacher from their existing classroom location to their
designated area of safety.
6.
Students in the hallway, bathroom, or at any location away from their existing teacher,
should go immediately to the nearest adult and report their name.
7.
Teachers should have their RED classroom emergency folder with them at all times.
8.
Classes should form single file lines facing the building and wait quietly until the teacher
has completed taking attendance.
9.
The ALL-CLEAR signal cannot be given until all students are present and accounted for.
10. Inform your Crisis Team member assigned to your area and he/she will contact Nina or
Stacy and they will contact the appropriate person.
11. In the event of a real fire it is of utmost importance that teachers take accurate
attendance and get to a safe location so we can quickly account for each and ever
student – this is the key in determining that everyone is safe!
Hoffman School Tornado Drill Procedures
45
In a Tornado Drill all students are relocated to designated shelter areas within the building.
Typically, they are in a crouched position with their hands clasped over the back of their head
against an interior wall. Students are silent and continuously supervised by teachers.
In the event of weather emergency that requires us to seek shelter:
1. The Principal will authorize the office to activate the tornado alarm.
2. Teachers should instruct students to quietly line up to take shelter in designated safety
area accordingly to the classroom location. There must be absolutely no talking to allow
emergency personnel and/or administrator to give further direction if necessary. (If
students are with another teacher, i.e. fine arts, ELL, Gifted, Reading, etc., that teacher
is responsible for escorting students to designated areas of safety.) Students using the
bathroom should immediately exit at the designated location and rejoin their homerooms.
Students should sit appropriately along the walls.
3. Upon exiting the classroom, all windows and doors should be closed. Drapes ad shades
should be closed.
4. Students should be in a crouched position, on the floor, with their hands protecting the
backs of their heads.
5. P.E. Teachers holding classes outdoors return to the building through the nearest
entrance and seek shelter with their class.
6. Teachers should take attendance and note any students being supervised by another
adult. (Homeroom teachers should meet their classed if escorted out by a Fine Arts
teacher or Lunch/Recess Associates.)
7. Teachers should immediately notify office personnel of any students unaccounted for in
the building.
8. An all-clear signal will be given when it is safe to return to the classrooms.
46
HOFFMAN SCHOOL - EMERGENCY LOCKDOWN PROCEDURES
In an emergency lockdown, the following steps should be followed:
1. Using the PA, announce “This is a lockdown.”
2. Stop normal or routine activities.
3. Lock classroom door.
4. Turn off all lights.
5. Close all blinds and/or curtains.
6. Move all students from the door’s line of sight.
7. Teachers retake attendance.
8. Students are not allowed to leave the room until notified by a building administrator or
PD/FD personnel.
9. Do not open the classroom door for anyone. Only a building administrator or PD/FD
personnel will unlock the door. Do not leave the room if you hear a fire/tornado alarm.
10. If a child is in the bathroom, he/she should leave the bathroom and report immediately
to the nearest classroom supervised by a teacher. They should not report back to their
homeroom classroom if the distance to that classroom is further than the nearest
classroom with a teacher in it.
11. Students who are outside for P.E. or recess should walk with teacher supervision to
Springman Middle School
12. Be silent!
Revised 6/18/14
47
Hoffman School
Off-Site Evacuation Procedures
In the event of an emergency that requires us to evacuate the building and relocate off site:
1. The P.A. system will be used to give directives to staff.
2. All students should be returned to their respective homerooms. (In extreme emergency,
meet homeroom teachers in the designated location.)
3. One grade level at a time will be called to exit the building, line up at designated location
and begin walking (or loading buses) to designated location, following directions from
administration/or emergency personnel. Teachers will bring red emergency folders with
them.
4. Administrators, custodian, office staff, social worker and nurse will carry walkie-talkies.
5. Fine Arts, P.E., ELL, Gifted, Student Services and Reading Specialist staff should walk
ahead to assist with supervision at receiving location.
6. Upon arrival at designated location students will receive additional directions for specific
holding locations and if appropriate information for releasing students to parents. NO
STUDENT SHOULD BE RELEASED TO A PARENT PRIOR TO ARRIVING AT THE
EVACUTION SITE UNLESS DIRECTED TO DO SO BY AN ADMINISTRATOR.
7. At which time it is safe to return, students will wait for directives from administration.
8. If buses are utilized for the relocation or return trip to school, designated bus
assignments will e made at that time.
48
Hoffman School Power Outage Procedure
POWER OUTAGES can occur as independent events or as part of a crisis situation (storm, fire,
etc.) In the event of a power outage, teachers should implement the following procedure
without direction or notification, as the PA system will not work due to lack of power.
Inside building During Regular School Day:
•
Ask all students to be seated in their desks/chairs and close your classroom door.
•
Usher any students in the hallway into the nearest classroom.
•
Take attendance. If any student from your class is not present and accounted for, make a
note of it and inform the Crisis Team member who will come to your room.
•
Do not allow students to leave the classroom unless there is an emergent need to do so
(restroom). Students should be sent in pairs and access restrooms with natural light only.
There time out of the classroom should be closely monitored.
•
Calmly remind the students that a power outage is a non-emergency. If necessary, the
Fire Department will be contacted through the alarm system. Their presence is
precautionary and does not indicate a problem.
•
Continue normal instructional activities allowed by natural light.
A member o the Crisis Team will visit your classroom to give you information as to the nature of
the problem and any procedural changes.
If any alarms sound, for example the fire alarm, please follow those procedures as defined.
PE outside: remain outside and continue with instruction unless otherwise instructed by a
member of the Crisis Team. Please watch for and keep away from any emergency equipment that
may arrive.
Inside Building Before or After School:
•
The Crisis Team will direct students to large gathering areas such as the gym and
cafeteria.
•
All teachers should immediately report to a large area (above) as directed by members 49
of the Crisis Team.
•
Do not allow students to leave the designated area until the power is back on unless
instructed by a Crisis Team member. This includes use of the washrooms.
•
Calmly remind students that a power outage is a non-emergency. The Fire Department
may be contacted through the alarm system or as a precaution.
•
A member of the Crisis Team will visit the area to give you further instructions as to the
nature of the problem and any procedural changes.
If any alarms sound, please follow those procedures as defined.
Please remember the following during a power outage:
•
•
•
The PA system does not work.
The phones do work but the indicator screens may not be lit.
Emergency lighting is provided in the hallways and in most areas of the building so
movement can occur throughout the building if necessary.
BUS SAFETY & EVACUATION DRILL PROCEDURE
Goal:
50
To provide a program of instruction on safe riding practices, to practice maintaining a
safe distance from the bus, and to evacuate the bus in an emergency.
OBJECTIVES:
•
•
•
Students will be able to:
Demonstrate maintaining a safe distance from the bus
Follow the driver’s directions for evacuating the bus
Describe correct procedures to follow in an emergency when the driver is incapacitated
PRIOR TO LEAVING THE CLASSROOM THE TEACHER SHALL ASK:
1.
What are the Student Expectations for riding on a school bus?
(Please stress this area of instruction. Many Bus Conduct Reports were written last year and
all could be eliminated if the students would follow these simple rules. Please remind the
students that the driver must concentrate on driving and students misbehaving on the bus
put each of them in danger.)
•
•
•
•
2.
Do what your driver asks
Keep your seat on the seat
Use INSIDE VOICES only
No eating or drinking while on the bus
Does anyone know what evacuating the bus means?
Leaving the bus, usually because something is wrong and it is unsafe to stay.
3.
Can you think of reasons why the bus might need to be evacuated?
Bus breakdowns, accident, fire, danger of drowning, danger that the bus will tip over.
4.
Who tells you to evacuate the bus?
The bus driver is in charge of the bus.
5.
Why is it important to practice an evacuation?
So that everyone will be prepared in case of an emergency.
(Driver will be seated in the driver’s seat and the classroom teacher will bring the class out of
the school to the bus.)
UPON ARRIVAL AT THE BUS THE BUS DRIVER SHALL:
Have the children line up in a row by the parallel to the side of the bus, staying at least 10 feet
from the side of the bus.
1.
ASK THE FOLLOWING QUESTIONS:
• How do you wait at a bus stop?
On the correct side of the street, in a safe place - well away from the roadway.
•
How far should you always be from the side of a bus?
5 Giant steps (10 feet)
•
Why should you always be at least 10 feet from the sides of the bus?
So that the driver can see you.
•
What can happen if the driver can’t see you?
The driver could move the bus and you could be hit if you are too close.
•
Why must you NEVER cross behind the school bus?
Because the driver and other drivers can’t see you if you are behind the bus.
•
If you drop something near the bus, what should you do?
Tell the driver and follow the driver’s instructions.
•
How far should you always be from the front of the bus?
5 GIANT STEPS (10 feet)
(Have one student demonstrate this)
•
Why should you always walk 10 feet in front of the bus?
So that you can see the driver and the driver can see you.
51
Have each child practice walking 10 feet from the side of the bus and 10 feet forward of the bus. The
bus driver should be seated in the driver’s seat. All children should make sure (by stating aloud) that
they can see the bus driver throughout the practice exercise.
2.
Have the driver signal that the children may board the bus.
Make the following points:
•
•
3.
The students should never board the bus until the driver signals that it is okay.
The students should hold onto the handrail as they board.
When the students have boarded the bus, introduce the bus driver and explain that the driver
is in charge of the bus. All students must obey the driver so that they will have a safe trip.
THE BUS DRIVER WILL:
1.
•
•
•
•
Remind the students:
Students may be asked to evacuate the bus for safety reasons. The bus driver is in
charge of the bus and the one to determine if the bus must be evacuated.
It is important that students always behave properly on a school bus. Remain seated,
WITH THE SEAT BELT FASTENED, facing forward, and orderly AT ALL TIMES.
(K-2 schools: will demonstrate how to fasten belt)
Keep hands, etc. INSIDE THE BUS at all times, windows allowed 1/2 way down. NEVER
THROW ANYTHING OUT OF THE BUS WINDOW
Be courteous to others and pay attention to the bus driver and teacher.
52
2.
Point out all bus exits and demonstrate how they are opened.
(Older students may be allowed to demonstrate opening the exits.)
3.
It is very dangerous and students may lose their bus privileges if emergency doors are opened
during normal bus rides.
4.
Point out windows and roof hatches that can be pushed out and the windshield that can be
kicked out.
5.
DESCRIBE THE LOCATION AND USE OF THE FOLLOWING EMERGENCY EQUIPMENT:
All Schools:
* Horn
* Bus Number
* 2-way Radio
* Open front door
Intermediate & Middle Schools ONLY:
* Set emergency brakes * Shut engine off
* Warning reflectors * Fire extinguisher
* First aid kit
53
Before-School Supervision
2015-2016
1. We have an allocation of 16.5 Associates for 2015-2016. 15 Associates are eligible
for before-school supervision. 1.5 Associates are not able to be placed in a beforeschool supervision role due to their students’ needs or their actual time here at
school.
2. All eligible Associates will have daily BEFORE-SCHOOL supervision responsibilities.
3. Before-School supervision will run from 7:35-7:50 daily.
4. Every Associate has 2 assigned non-homeroom teachers who can serve as a sub in
his/her absence. If an Associate is absent, it is his/her responsibility to contact
his/her non-homeroom teacher “partner” to serve as his/her sub.
5. All before-school supervisors MUST pick-up a walkie-talkie from the closet in the
lunchroom. Please return the walkie-talkie daily when your supervision is
completed.
After-School Supervision
2015-2016
1. All after-school supervision roles will be carried out by our non-homeroom
teachers.
2. We have 20 eligible non-homeroom teachers.
3. We have 10 after-school supervision stations.
4. All non-homeroom teachers will report to their after school supervision station
during the first week of school (August 25-28, 2015) and during the first week of
school after Winter Break (January 4-8, 2016). This will help to insure our
students’ safety with our enthusiastic presence and clear expectations.
5. Non-homeroom teachers are assigned after-school supervision for two 10- week
sessions throughout the school year.
6. August 25 - October 30 = Team B.
November 3 - January 22 = Team C.
January 25 - April 8 = Team B.
April 11 - June 14 = Team C.
7. Everybody has a partner to sub. First contact your non-homeroom teacher
“partner” if you are absent. If he/she is not available, please contact your
Associate “partner”.
8. ALL after-school supervisors MUST pick-up a walkie-talkie from the closet in the
lunchroom. Please return the walkie-talkie daily when your supervision is
completed.
9. Student Behavior Expectations
A. Students must walk directly from their classrooms to their bus lines, dismissal
doors, or after-school activities – NO LOITERING.
B. Students must leave through their assigned doors.
C. Students must walk in the hallways at ALL times.
D. Students may use a Level 3 voice or lower when walking in the halls after
school.
Level 1- Silent
Level 2 – Whisper
Level 3 – Normal speaking voice
Level 4 – Raised voice (like a shout)
54
After-School Supervision
Dismissal Protocol
55
2:25 pm (Melinda or Bob)
“Good afternoon Hoffman Hornets! After school today, we have the following activities:”
2:30 pm (after the BELL)
“3rd grade students and Mrs. Poehlmann, Mrs. Mies, and Ms. LeBeau’s students riding
Buses 1-5 may leave through the front door only at this time.”
“4th and 5th grade students riding Buses 1-5 may leave through the back door only at
this time.”
2:33 pm
“3rd grade students and Mrs. Poehlmann, Mrs. Mies, and Ms. LeBeau’s students riding
Buses 6-10 may leave through the front door only at this time.”
“4th and 5th grade students riding Buses 6-10 may leave through the back door only at
this time.”
*Indoor Supervision (Room 6, East-inside, and LRC/5th Grade Ramp) will communicate
via walkie-talkie to Melinda or Bob that the hallways are clear of all bus riders.
2:35 pm
“Students walking home, getting picked up by car, going to Wesley, or participating in
an after-school activity, you may head to your designated location now.”
* Indoor Supervision communicates again via walkie-talkie to Melinda or Bob that all
hallways are clear.
2:40 – 2:45 pm
Buses Depart
After-School EXIT DOORS for Students
Walking Home, riding a bike, or being picked-up
56
Poehlmann – Room 2 external door
LeBeau – Room 4 external door
Mies – Room 4 external door
Lewis – Room 8 external door
Spina – East entrance/exit (“Back”) door
Davis – East entrance/exit (“Back”) door
Strejc – Room 12 external door
Virlas – Room 26 external door
Seguin – Room 24 external door
Eiseman – Room 23 external door
Lacivita – Door by Social Worker’s office
Morgan – Door by Social Worker’s office
Greene – Door by Social Worker’s office
Chrul – Door by Social Worker’s office
Hoerr – Door by Social Worker’s office
Vickers – Drama Door
Johnson – Drama Door
Pierce – 5th Grade Park Door
Vitacco – 5th Grade Park Door
Mariano – 5th Grade Park Door
Pinson – 5th Grade Park Door
Allen – 5th Grade Park Door
1. The “end of day” bell will ring at 2:30 pm
2. Teachers with bus duty should be at their post by 2:35 pm - SHARP
3. All students will be sitting down in their bus lines until they are dismissed.
4. Bus lines will be dismissed at 2:38 pm. Each bus line is led to the bus by the teacher in a safe
and orderly manner.
5. Buses should be leaving from our parking lot as close to 2:40 pm as possible (…remember, after
these buses drop our students off, they then go to Attea/ Springman Schools to pick up the middle
school students at 3:00 P.M.)
6. If you are unable to assume your bus duty post for any reason, please find a substitute….Thanks!
7. If you are absent from school, please let your substitute know if you have bus supervision in your
plans.
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