Brother 1570MC fax machine, 1870MC, 1970MC multi-function center User manual

FAX 1570MC MFC1870MC MFC1970MC iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Year 2000 Compliant All Brother fax machines and multi-function centers are Year 2000 Compliant. For more information, visit the Brother Home Page at http://www.brother.com, then click the Year 2000 Statement button. © 1996-1998 Brother Industries, Ltd. ll Table of Contents iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Introduction Using This Manual .............................................................................................. 1 Finding Information....................................................................................................... 1 TestSheetProcedures(for[JSAonly) ............................................................................. 1 AboutFax Machines ........................................................................................................ 2 Fax Tonesand Handshake .............................................................................................. 2 FAX 157OMC Control Panel Overview .............................................................. 3 MFC 187OMC and MFC 197OMC Control Panel Overview Installation ................... 4 Caution .............................................................................................................................. 5 Packing List .................................................................................................................... 6 Makesure you have the following items: ............................................................ 6 Choosing a Location .................................................................................................. 7 Assembly .......................................................................................................................... 7 Attachthe document support .......................................................................................... 7 Attachpaper support ....................................................................................................... 8 Install the printing cartridge .......................................................................................... 8 Install paper .................................................................................................................... 9 Acceptablepaper ............................................................................................................ 10 Connect the handset ...................................................................................................... 10 Connect the power cord................................................................................................. 10 Connect the telephone line ........................................................................................... 11 SpecialLineConsiderations.......................................................................................... 11 Roll OverPhone Lines ............................................................................................ 11 Two-LinePhone System......................................................................................... 11 ConvertingTelephoneWallOutlets ........................................................................ 12 Installing FAY.JMFC, External Two-LineTAD, and Two-lAneTelephone..................................................................................... 12 Multi-LineConnections (PBK)..................................................................................... 13 If you are installing the FA_'VMFC to workwith a PBK:....................................13 Custom Featureson Your Phone Line .......................................................................... 14 Connectingan External TelephoneAnsweringDevice(TAD)........................................................................... 14 Sequence................................................................................................................. 14 Connections ............................................................................................................ 15 Outgoing Message(OGM)on External TAD..........................................................16 Connectingan ExternalTelephone .............................................................................. 16 TAB LE O F C ONTE NT S Fax Settings Fax Settings ................................................................................................................... 17 SettingDialing Mode (Tone/Pulse).............................................................................. 17 SettingDate and Time .................................................................................................. 17 Setting Station ID.......................................................................................................... 18 Entering Text................................................................................................................. 18 Inserting spaces ...................................................................................................... 19 Making co_Tections................................................................................................. 19 Repeating letters ..................................................................................................... 19 Specialcharacters and symbols ............................................................................. 19 Storing One Touch DialNumbers ................................................................................ 20 One Touch Dialing ................................................................................................. 21 Storing SpeedDial Numbers ......................................................................................... 22 SpeedDialing ................................................................................................................ 22 Changing One Touch and SpeedDial Numbers ................................................................................................... 23 SettingUp Groups forBroadcasting ............................................................................. 23 SettingBeeperLevel...................................................................................................... 24 Memou Storage ............................................................................................................ 24 On'Screen Programming User-Friendly Programming ................................................................................ 25 Function Mode .............................................................................................................. 25 AlternatingDisplays...................................................................................................... 26 FunctionSelectionTable .............................................................................................. 26 Basic Fax Operation Sending Faxes .............................................................................................................. 31 Beforeyou begin:........................................................................................................... 31 Contrast Setting ............................................................................................................. 32 Manual Transmission ................................................................................................... 32 AutomaticTransmission ManualandAutomaticFaxRedial oo o, Receiving Faxes "_ SelectAnswerMode o RecordFax!TelOutgoingAnnouncement(F/TO(}M)......................................... 34 EasyReceive.................................................................................................................. 34 ToselectorchangeyourAnswerMode.................................................................. 35 SettingRingDelay........................................................................................................ 35 SettingF/TRingTime.................................................................................................. 36 Speaker_,_lume............................................................................................................. 36 Ring_lume .................................................................................................................. 37 Smoothing..................................................................................................................... 37 SettingPaperSize......................................................................................................... 37 Printinga ReducedIncomingDocument............................................................. 38 Recommended Reductions.................................................................................... 38 Telephone & S_a'kerphone (_oice) Operation Making Voice Calls ................................................................................................... 39 Manual Dialing ............................................................................................................. 39 _lswering Callswith tile Speakerphone ................................................................ 39 One Touch Dialing ........................................................................................................ 40 SpeedDialing ................................................................................................................ 40 Hold ............................................................................................................................... 40 Pause............................................................................................................................. 40 Tone/Pulse..................................................................................................................... 40 SeachingTelephoneIndex.......................................................................................... 41 Advanced Fax Operation Sending Faxes .............................................................................................................. 43 Quick Scan Fax Transmission ...................................................................................... 43 Dad' ' v Tm_er ' .................................................................................................................... 4° a DelayedTransmission ................................................................................................... 44 Interrupting Timer and Poll Waiting ........................................................................... 44 Cancelinga DelayedFax .............................................................................................. 45 Broadcasting.................................................................................................................. 45 OverseasMode ............................................................................................................... 45 Error Re-Transmission.................................................................................................. 46 ComposingElectronicCoverPage ................................................................................ 46 AlwaysSend Cmer Page ................................................................................................ 47 CoverPage (Temporau Setting) .................................................................................. 47 _[!singa Printed CoverPage .......................................................................................... 48 Call Reservation ............................................................................................................ 48 Print Call BackMessage................................................................................................ 49 Next-FaxReservation.................................................................................................... 49 MultipleResolution Transmission ............................................................................... 50 Receiving Faxes .......................................................................................................... 50 Operation from Extension Telephone .......................................................................... 50 ForF/T (Fax!Tel)ModeOnly ................................................................................. 50 Changing Remote Codes........................................................................................ 51 Tochange Remote Codes................................................................................... 51 DistinctiveRinging ....................................................................................................... 51 Registeringthe DistinctiveRinging phone number .........................................52 Caller ID ........................................................................................................................ 53 Clearing Caller ID Information ............................................................................. 54 Polling ........................................................................................................................... 54 Setupto Poll AnotherFax ....................................................................................... 54 Setupto Be Polled (Poll Waiting) .......................................................................... 55 Sequential Polling ......................................................................................................... 56 CopyFunctions .............................................................................................................. 57 MultipleCopies ....................................................................................................... 57 Reducing and Enlarging Copies............................................................................ 57 TAB ¸¸¸¸7¸¸¸/¸¸¸¸¸ ? LE OF C ONTE i NTS !!Zi// Message Center Message Center Mode ............................................................................................. 59 FlexibleMemorySettings .............................................................................................. 60 Setting15t1 MessageCenter............................................................................................ 60 SettingMessageStorage................................................................................................ 61 RecordingMessageCenterOutgoingMessage............................................................. 61 Listeningto OutgohgMessage(OGM)........................................................................ 62 ErasingOutgoingMessage(OGM)............................................................................... 62 Activating MessageCenterMode................................................................................... 62 MessageIndicators........................................................................................................ 62 Playing_biceMessagesandMemos............................................................................. 63 Printinga Fa_'< Message................................................................................................. 63 BackupPrintingOption................................................................................................ 64 ErasingMessages ........................................................................................................... 64 Toerasevoicemessagesindividually........................................................................... 64 Toerasemessagesallat once ....................................................................................... 65 SettingMaximumTimeforIncomingMessages......................................................... 65 SettingTollSaver.......................................................................................................... 65 ICMRecordingMonitor................................................................................................ 66 Recordinga Memo........................................................................................................ 66 Recordinga Conversation ............................................................................................. 66 Pagin_,jFax Forwarding................................................................................................ 66 ProgrammingPagingNumber.............................................................................. 67 Programminga FaxForwardingNumber............................................................. 67 Remote Retrieval ....................................................................................................... 68 [!singRemoteAccessCode............................................................................................ 68 ChangingRemoteAccess Code..................................................................................... 68 RemoteControlCommands......................................................................................... 69 RetrievingMemowStatusList...................................................................................... 70 RetrievingFaxMessages............................................................................................... 70 ChangingFaxForwardingNumber............................................................................. 71 Message Center Pro Center Pro ................................................................................................. 73 Startwitha Plan ........................................................................................................... 73 Setting[!pMessageCenterPro ..................................................................................... 74 Voice ................................................................................................................................. 74 RecordingVoiceInformationIn MemowBox............................................................. 74 PlayingVoiceMessagein MemowBox........................................................................ 75 ErasingVoiceMemouBox........................................................................................... 75 Personal Mailbox ...................................................................................................... 76 RecordingPersonalMailboxO(LX,l/Password .............................................................. 76 PlayingIncomingMessagesandMemoin PersonalMailbox.................................... 76 ErasingIncomingMessagesandMemosFromPersonalMailbox............................. 77 Toerasean individualmessage........................................................................ 77 Message TAB LE OF CO NTE NTS Toerase all messages......................................................................................... 77 RecordingMemoill Personal Mailbox......................................................................... 78 Remote Retrievalof Incoming Messagesand Memos Ill Personal Mailbox...............78 Recording Second Level OGM ............................................................................ 79 Playing SecondLevelOGM........................................................................................... 79 Erasing SecondLevelOGM........................................................................................... 79 Recording First Level OGM .................................................................................. 80 Playing FirstLevelOGM................................................................................................ 80 Erasing FirstLevelOGM................................................................................................ 80 Turning On Message Center Pro ....................................................................... 81 Printing R rts FAX/MFC Activity ......................................................................................................... 83 Toprint a report ............................................................................................................ 84 ActivityReportInterval ................................................................................................. 84 TransmissionVerification(Xmit)Report ..................................................................... 84 Ortant rmation Troubleshooting and Maintenance Standard Telephone and FCC Notices ....................................................... 85 Thesenoticesareilleffecton modelssoldand usedilltheUnitedStatesonly ..........85 InternationalEnergyStarComplianceStatement...................................... 86 W_,NING................................................................................................................ 87 FederalCommissionComplianceNotice(ForIE!SA Only)..................................... 87 IndustU CanadaComplianceStatement(ForCanadaOnly)............................... 87 ImportantSafetyInstructions................................................................................ 88 Notice-Discl aimerofWarranties............................................................................ 90 Trademarks............................................................................................................. 90 CompilationandPublicationNotice..................................................................... 91 Fax-BackSystem........................................................................................................... 93 BrotherHome Page on the WorldWideWeb ................................................................ 93 BrotherBulletin Board .................................................................................................. 93 Error Messages .............................................................................................................. 94 If YouAreHavingDifficultywith YourFAY.JMFC .......................................................... 97 CondensedPrint and Horizontal Streaks; Topaud Bottom of SentencesCut Off............................................................. 97 VerticalBlackLines WhenReceiving ................................................................ 97 FAX/MFC DoesNot AnswerWhen Called........................................................... 98 Dialing DoesNot Work ...................................................................................... 98 No DialTone on the Handset............................................................................. 98 Poor Transmitting Quality................................................................................. 98 TransmissionVerificationReportSays "Result:NO,".......................................98 VerticalBlackLines WhenSending ................................................................... 98 DoubleRing ill F/T Mode.................................................................................. 99 Transferringa Fax Call to the FAY.AvlFC ............................................................ 99 FAX/MFC "Hears" Voiceas CNGTone ............................................................... 99 For Customer Service ...................................................................................... 99 TABLE OF CONTENTS Setting Upthe_WC 1870MC Before You Install Multi-Function Link ......................................................101 orMFC 1970MC and Computer toWork Together PackageContents ........................................................................................................ 101 PC Confi%ration Requirements ................................................................................ 102 ConnectingMFC1870MCor MFC1970MCto YourPC ..............................................102 Available Options .................................................................................................... 103 Install Multi-Function Link Software.............................................................103 On-LineDocumentation..................................................................................0a° Product Support ............................................................................................... 0a BrotherWebLink ............................................................................................. 10a° Installing the Multi-Function Link Software ............................................104 Overviewof Basic Steps ............................................................................................... 104 Accessingthe SoftwareInstallationWindow..............................................................104 Installing the Brother Software.................................................................................. 104 Viewing On-Line Documentation .............................................................. 105 Using the_lulti.Functi0n Link Sol,are(For MFC 1870MCIntroduction ..................................................................................................... 107 anGMFC 1970MC0nly) Running the Brother Software ................................................................... 107 Multi-Function Link ........................................................................................ 108 VisioneerPaperPort LE .................................................................................... 108 Sending a Fax from Your PC ....................................................................... 109 Sending a Quick Fax ................................................................................................... 109 Sending a Fax from the _,,lain_,,lenu.......................................................................... 109 Sending a Fax from a Windows®Application............................................................110 Receiving Faxes into the PC ........................................................................ 111 BeforeYouBegin ......................................................................................................... 111 Checklistfor the _,,IFC: .......................................................................................... 112 On your PC:........................................................................................................... 112 ViewingReceivedFaxes ............................................................................................... 112 Scanning a Document .................................................................................... 113 Scanning Options........................................................................................................ 113 Resolution ............................................................................................................. 114 Contrast................................................................................................................. 114 Image Type........................................................................................................... 114 Scanning into thePapeq)ortViewer........................................................................... 114 Multi-Function Link (option) For F_J.X_ 1570MC Glossary ........................................................................................................................ 117 Specifications ............................................................................................................. 121 Index .............................................................................................................................. 122 Brother Numbers Ordering ..................................................................................................... 126 Accessories and Supplies ..............................................................127 CHAPTER ONE nnnnmmnnnnmmnnnnmmnnnnmmnnnnmm Introduction i ii i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Using This Manual Thankyouforpurchasinga BrotherFAX/MFC. ThisFAX/MFC hasbeendesigned tobesimpleto use,withLCDscreenpromptsto guideyouthroughfunctions. Howevei; youcanuseyourFAX/MFC to itsfullestpotentialbytakinga few minutesto readthismanual. Additionall},; yourFAX/MFC has a HelpKey.Press_ operationalstepsandfunctions. Finding toprinta listofbasic information All chapter headings and subheadings are listed in the Table of Contents. Youwill be able to find information about a specific feature or function by checking the Index at the back of this manual. Also, throughout this manual, you'll see special symbols alerting you to important information, cross-references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses. Test Sheet See Station ID p. 18 Procedures (for USA only) After programming your Station ID, please fill out the TEST SHEET included with your FAX/MFCand fax it to Brother's Automated Fax Response System as your first transmission. This will veri_,'that your FA_'CJMFC is properly installed. When this document is received a confirmation sheet will be sent back to your FA_'CJMFC. To get a response, be sure to set up your Station ID. USA 1-908-685-9283 (Fax) About Fax Machines If you're a first-time fax machine use_;fax operation might seem a little mysterious. You'll soon get used to the unusual fax tones on your phone line, and beablesendand receivefaxeseasily,: Fax Tones and Handshake Whensomeoneissendinga fax,theFAX/MFC sendsfaxcallingtones,(CNG tones) -- soft,intermittent beepsat4-second intervals. You'llhearthemwhenyoudialand press|, midthey,' continueforabout40secondsafterdialing.Duringthattime,the sendingmachinemustbeginthe"handshake"withthereceiving machine.Eachtime youuseautomaticprocedures tosenda fax,Nu aresendingCNGtonesoverthephone line.You'llsoonlearntolistenforthesesoftbeepseachtimeyoumlsweraphoneon yourfaxline,soyouca1knowifyouarereceiving a faxmessage. Thereceivingfaxrespondswithfaxreceivingtones-- loud,chirpingsounds.A receivingfaxchirpsforabout40secondsoverthephoneline,andthe screen displays"RECEBIC'IfyourFM_MFC issetto theFAXONIYMode,itwillanswer eveucall automaticallywithfaxreceivingtones.Evenif theotherpartyhangs up,yourFM_MFC continuestosendthe "chirps"for about40seconds,andthe screencontinuestodisplay,' "RECEI_%." % cancelthe receivingmode,press_. When your FAX/MFC is in FAX/TEL (F/T), it answerswith a short beep.Afterthis beep,the FAS_MFC listensfor CNGtones, and then respondswith receivingtones. Thefax"handshake"isthetimein whichthesendingmachine'sCNGtonesand thereceivingmachines"chirps"overlap.Thismustbeforat leasttwotofour seconds,sothefaxmachinescan understandhoweachissendingand receiving thefax.Thehandshakecannotbeginuntilthecallis answered,and theCNG tonesonlylastfor about40secondsafterthenumberis dialed.Therefore,it's importantforthereceivingmachineto answerthecall in asfewringsaspossible. Whenyouhaveanexternaltelephoneansweringdevice(TAD) onyourfaxline, Nut TAD willdeterminethenumberofringsbeforethecallis answered. Pat"special attentiontothedirectionsin theInstallationchapterforconnectinga TAD toNut FATJMFC. I NTRO D UCTI ON iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii FAX 1570MC Overview o IVlicrophone f_ cks ]1_ _()_] ' _r() _ _r 0 _e _ spe tk _X rt I mot/e 'p t 't} is lg speaker phone, o Panel o om OneTouchDial Keys _1 Erase _[_@se _()_] Control twelve ke}s give }on ill- ets st t/t tccess tn p 'ev ous } stored phone tmmbem, }on ( e 0 (_1 Tel-index ete Vo Ce /less ]_g- Lets es, fa2<me_sages or all ruessages. _()n, [onk l/l) n ui]lbellS stnlled ill the dialhlg I]lel]lOl>. (_t Mlode Hold O Copy Lets }on put calls on hold. O Redial/ Pause -- Redials tile last number called, Also in_l'ts a pau_ in mltodial l/unlbe_. 0 SpeedDial Makes a cnp}. tion, or exi{sfrom function mode. Lets }on dial stored phone / ] 11)era )} p 'ess lg t twodigit number. 0 Lets }on recnrd Ontgoing Message (OGM), I]lel]lOSand telephone calls, aM stnre it/formation for Me_sage (]enter Pro features. _) Stop Stops a fax<,c_mcels an opera- (I) Start Starts an operation, SpeakerVolume Low High such ;tS You can pre_s to decrease or increa_ spe_&er volume during a call using Spe_&er Phone or while playing a me_sage. seMing a fa2<. _[_ Enlarge/Reduce SpeakerPhone !!_ this key to enlarge or reduce cnpies depending on the ratk) Letsyou speak to the pemon at the other end aM dial telephone _mdfax nunlbe_ without lifting the h_m&et. 100%,93% 87% 75% or 50% To reduce the image siT_eautnmatically, _lect ALE/'(). ,onmec{150t_;, 25%,20%,_t Help DialPad Sort 1)ials phone aM fax numbem, _mdcan be u_d a.s a keyboard for entering information intn the F£X, !!_ this keywhen B)u want multiple cnpiesof a multiple page original copied in order. Shift Use this ke}tn access "13" through "24" One Touch keys. ¢) Play I_ts _on listen to ,:()icemessages a_d outgoing messages, a_d print fax messagesstored in menlor._. Q. Scan Lets }ou take ;_lvantage of I]lel]lOl) transi]li_sion. ¢) IVlSGCTRStatus Indicator lights remind }on that }on have voice or fa_<messages in t/e lie ]l() '} _ri]] haMle (_) Resolution Sets t/e 'esoh t o / _r _e_}()_] _nd afar<or make a cnpy. _1 "4(LeftArrow) • (RightArrow) Mnvesthe LCI) cursorto the left or right. (_) Clear Deletes entered data or backsup one step in function procedure. Prints a quick reference Hell) List. _) _ !!_ to select [_()_r_ incoming calls. Record _1 Function Lets _on access tile function and i)rogramnling mode. Set Stnres a function _tting into the F£X. Liquid CrystalDisplay LCI) displaysme_sagestn helI) }( u set 1I) tic ope' _te}on' I:£_(. CHAP TER 0 NE iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii MFC 18 70MC and MFC 19 70MC Control Panel Overview , •.!i,.8 !(23Q O i °o, • o°° o.° 0 o o • • • 1_1Tel-index OneTouchDial Keys _1 Erase Letsyou deletexoice Thesetwehekeysgixe Letsyou lookup numhers you instantaccessto messages,f;_xmessages storedinthe dialingmemory. prexiousb stored or all messages. phonenumbers. _) Mode ElsetoselecthowMFCwill Record Letsyou recordOutgohandleincomingcalls. tO Hold 0 Copy Lets3ouputcallson hold. MaKesa copy:. ing_lessage(OGM), memos and telephone t1_ Resolution t0 Redial/ Pause _1 Stop calls,and storeinfer Setsthe resolutionvvhel_/ Redia/sthe In,stnumher Stopsa fax,cancelsan mationforMessage you senda faxor make a operation,orexits CenterPro features, copy. called.A/soinsertsa fromfunctionmode. pausein autodial SpeakerVolume _ • (LeftArrow) numhe_. @ Start Low High • (RightArrow) _]_ SpeedDial StmTts an operation, Letsyoudial stored such as sendinga fax. Youcan presstodecrease Mox, es the LCDcursorto phol{enumbersbypressor increasespeakerrethe/eft or right. [nga two-digitnt{mber.O Enlarge/Reduce /ume during a call using Usethiske}toenlargeorreSpeakerPhoneor while _ Clear ducecopi6depending on 0 SpeakerPhone playinga message. 1" Deletesentereddata or Letsyou speaktothe theratioNu select:150%, backsup one stepin ' _o/ ' o/ o/ o/ personattheotherend functionprocedure. 12)'O,o, _o,120'°' 100'o,93'o, Help 87,o, 7 ),oor50%. anddialtelephoneand Printsa quickreference faxnumbelswithout ToreducetheimagesizemlHelpList. _} Function liftingthehandset. tomatically selectAUTO. LetsyouaccessthefuncQ. Scan tionand programming Dial Pad Sort Letsyou takeadxantage mode. Usethis key:whenyou Dialsphone andf_t_ ofmemoWtransmission. numbers,and can be wantmultiplecopiesof Set usedas a keyboardfor a multiplepage origiNSG CTRStatus Storesafunction setting enteringinfornmtion nal copiedin order. Indicatorlightsremind into the MFC. intothe MFC. youthat youhaxe xoice Play or faxmessagesin the O Shift {_) LiquidCrystalDisplay Letsyou listentovoicemesLCDdisplaysmessagesto Usethiskey:toaccess sagesand outgoingmessag- lnelnory:. helpyou setup and oper"13"through "24" One es,and print faxmessages Touchkeys. storedin memoW. ateyourMFC. t_ Microphone Picksup your xoice whenyou speakwith anotherpartyusing speakerphone, 0 O O @ C H AP T E R ................. ,,,,, TW 0 ,,, .... Installation i i i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Caution Never install telephone wiring during a lightning storm. !2 We recommend that this product be used with a surge protection device to protect the product against lightning storms. 3 Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location. 4 Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface. 115 Use caution when installing or modi_,'ing telephone lines. 16 Avoidusing a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use the telephone to report a gas leak in the vicinity of the leak. ForPLUGGABLE EQUIPMENT, thesocket-outlet shouldbeinstallednear the equipmentand shouldbe easilyaccessible. CHAP TE R TWO iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Packing List Makesureyou havethefollowingitems: Telephone LineCord ................................ PaperWire Extension Telephone......... Handset Handset CurledCord...... Starter Printing Cartridge (Upto 100pages) Document ................... WireExtension Document "_. Support ............... Owner'SMlagual ........................... Multi-Function LinkCD-ROIVI* ........... PaperSupport "_ _ ....... RemoteControl Access Card QuickReference Card .......... _........ For MFC1870MCand MFC1970MConly PCI/FBox* Cable& iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Choosing a Location PlaceyourFAX/MFC on a flat,stablesurface,suchasa desk.Selecta placethat is freeofvibrationand shocks.Locatethemachineneara telephonejackand a standard,groundedpoweroutlet. AvoidplacingyourFAX/MFC in a high-trafficarea.Donotplacenearheaters,air conditioners, watel,chemicals,or refrigerators. DonotexposetheFb'(_IFCto directsunlight,excessive heat,moisture,or dust.DonotconnectyourFAX/MFC to electricaloutletscontrolledbywallswitchesor automatictimers.Disruptionof powercanwipeoutinformationin theunit'smemory.DonotconnectNut FAX/ MFCto electricaloutletsonthesamecircuitaslargeappliancesorother equipmentthat mightdisruptthepowersuppl},: Avoidinterference sources,such asspeakersor thebaseunitsofcordlessphones. illlllllllllllllllllllllllllllllllllllllllllllllli Assembly Attach the document support Attach the document support and the document wire extension as shown in the illustration below. • . DocumentSupport OPENButton DocumentWire Extension CHAP TE R TWO Attach paper support Attachthepaperwireextension. Openthepapercover.Insertthepapersupportintothe groovesofthecover as showll. Paper.Support PaperWire Extension ,5, /,, /5I/ PaperCover Install the printing cartridge Pushthe OPENbuttonto openthetopcovel: Removethepaperstopperfromtheprintingcartridge. Whiteshaft .....Indented arrow Blueshaft BlackSpool Stopper Turn the black spoolon the right clockwiseto tighten the ribbon, as shown. Install the printing cartridge by inserting the indented _ first and placing the cartridge into its four holders. Indented_ .... • .OPENbutton BlackSpool Holder... Press down o11both sides of the cover to close it securel},: The starter cartridgeprints approximately100pages. Install paper Thepapercassettecan holdabout200sheetsof20-lb.paper. Openthecoverofthepaperholdel: 1:2 placeupto 200sheetsofpaperin thepaperholder.Donot allowthe levelof papertopassthepaperguides. Closethepapercover. Paper Guide Coverof paperholder Paper Guide i : CHAPTE : ¸¸ R TWO ii¸ ! Acceptable Size: Weight: Paper Lettel;Legaland A4 17lb.-24lb. Thickness: .0031inches- .0039inches Connect the handset Connectthe curledhandsetcordto thebottomofthehm]dsetand the sideofthe FAX/MFC. .._11F *PCI/F jackis for use o1117,' with Multi-Function Link,which is includedwith the MFC 1870MCand MFC1970MC, or withthe optionalsoftware.Ifyouhavenotpurchasedthe optio,lalMulti-FunctionLink (alsocalled "MissingLink")for yourFAX1570MC, then ignorethisjack. Connect the power _oC i_f cord Whenyouconnectthepower;thescreendisplays01/0100:00FAX. NOTICE: 1) Thisfaxmustbegroundedusinga 3-prongplug. 2) SincetheFbX/MFC is groundedthroughthepoweroutlet,Nu canprotect Nurselffrompotentiallyhazardouselectricalconditionsonthetelephoneline bykeepingthepowertoyourFb_MFConwhenNu connectitto a telephone line.Similarly,; youcanprotectyourselfwhenyouwanttomoveNut machine,bydisconnecting the telephonelinefirst,and thenthepowercord. INSTALLATION 3) Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the ACpower line as well as on the telephone line, or unplug the telephone line and electrical cords during a lightning storm. Connect the telephone line Connect one end of the telephone line cord to the jack labeled LINE on the left sideofthe FAXJMFC. Connecttheotherendto a modularwalljack. Special Line Considerations Roll Phone Over Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are bust,: The calls are usually passed down or "rolled over" to the next available phone line in a preset order. %urFAX/MFC canworkin a rolloversystemaslongasit isthe lastnumberin thesequence,so thecallcannotrollawa},: Donotput theFAXJMFC on anyofthe othernumbers;whentheotherlinesarebusyand a secondfaxcall isreceived, thefaxcall istransferredto a linethat doesnothavea faxmachine.YourFAXJ MFCwillworkbestona dedicatedline. Two-Line Phone System A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your Fb_MFC must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain 4 wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your FAXJMFC. i : CHAPTE ¸¸ R TWO ii¸ !} Converting Telephone Wall Outlets Therearethreewaysto convertto an RJ]1receptacle.Thefirsttwowaysmay requireassistancefromthetelephonecompany.Youcanchangethewalloutlets fromoneRJ14jacktotwoRJll jacks.O1;youcanhavean RJll walloutlet installedand slaveorjumponeofthephonenumbersto it. Thethirdwayistheeasiest:Buya triplexadapter.Youcanplug a triplexadapter intoan RJ14outlet.It separatesthewiresintotwoseparateRJll jacks(Line1, Line2) and a thirdRJ14jack(Lines1and 2).Plugthe F_"_IFCintoLine2of thetriplexadapter. Triplex Adapter RJ14 ............................ _ RJll ........................................... RJ14 .................................................... Installing FAX/MFC, External and Two-Line Telephone Two-Line TAD, When you are installing an external two-linetelephone answeringdevice(TAD) and a two-linetelephone,your F_'gMFCmust be isolatedon one line at both the wall jack and at the TAD.The most common connection is to put the F_MFC on Line2. The back of the two-lineTADmust have twotelephone jacks:one labeled L1or L1/L2,and the other labeled L2.Youwill need at leastthree telephoneline cords,the one that camewith your F_'ffMFCand twofor your externaltwo-line TAD.Youwill need a fourth line cord ifNu add a two-linetelephone. Placethetwo-lineTADand thetwo-linetelephonenextto yourFAX/MFC. 12 Plugoneend ofthe telephonelinecordforNut F_MFC intotheL2jackof thetriplexadapter.Plugtheotherendintothe LINEjackontheleftsideof theF_MFC. 3 Plug one end of the first telephone line cord for },'ourTADinto the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD. INSTALLATION Plugoneend ofthe secondtelephonelinecordforyourTADintotheL2jack ofthe two-lineTAD.Plugtheotherend intotheEXT.jackon theleftsideof theFb_MFC. TriplexAdapter Two Line Phone I I IIII L1 L2 Two Line ExternalTAD , I U Ext. _ L1/L2 U Line FAX/MFC Youcankeeptwo-linetelephonesonotherwalloutletsasalways.Thereare two waysto adda two-linetelephoneto theFb_MFC'swalloutlet.Youcanplugthe telephonelinecordfromthe two-linetelephoneintotheEl+L2jackofthe triplexadapter.OI,youcanplugthetwo-linetelephoneintotheTELjackofthe two-lineTAD. Multi-Line Connections (PBX) Mostofficesusea centraltelephonesystem.Whileit isoftenrelativelysimpleto connecttheFb_MFCtoa keysystemora PBX(PrivateBranchExchange),we suggestthatyoucontactthe companythat installedNut telephonesystemand askthemto connecttheFA_'CJMFC forNu. It is advisabletohavea separateline fortheFA_'CJMFC. Youcanthenleavethemachinein FAX ONLY Modeto receive faxesanytimeofdayornight. See Easy Receive pp. 34-35 IftheFAX/MFC istobe connectedto a multi-linesystem,askyourinstallerto connecttheunit tothe lastlineonthe system.Thispreventsthe unitfrombeing activatedeachtimea telephonecallisreceived. Aswithallfaxtulits,thismachinemustbeconnected toa twowiresystem.Ifyourline hasmorethantwowires,properconnection oftheFA;CJMFC cmmotbemade. Ifyou are installingthe FAX/MFCtoworkwith a PBX: il, It is not guaranteed that the unit will operatecorrectlyunder all circumstanceswith a PBX.Anycasesof difficultyshould be reportedfirstto the companythat handles Nut PBX. i : CHAPTE : ¸¸ R TWO ii¸7! : If all incoming calls willbe answered bya switchboard operatoi; itis recommendedthattheAnswerModebe setto MANUAL. Allhlcomingcalls shouldinitiallybe regardedastelephonecalls. 13 Theunitmaybeusedwitheitherpulseor tonedialingtelephoneservice. Custom Features on Your Phone Line IfyouhaveRingMaste_; VoiceMail,an answeringservice,alarmsystemor any othercustomfeatureonyourtelephoneline,it maycreatea problemin the operationofNut FA_MFC. Connecting Telephone an External Answering Device (TAD) Sequence Youmightchooseto connectan additionalansweringsystem.Whenyouhavean external TADonthestonetelephoneline astheFAX/MFC, the TADanswersall calls.TheFAS_MFC "listens"forfaxcalling(CNG)tones.Ifit hearsthem,the FAX/MFC takesoverthecall and receivesthefax.If itdoesn'thearCNGtones,the FAX/MFC letstheTADcontinueplayingyouroutgoingmessagesoyourcallercan leaveyoua voicemessage. TheTADmustanswerwithin4 rings(therecommended settingis2 rings).The FAX/MFC cannothearCNGtonesuntiltheTADhas answeredthecall,andwith4 ringsthereareonly8-10secondsofCNGtonesleftfor thefax"handshake." Makesureyoucarefullyfollowinstructionsin thismanualforrecordingyour outgoingmessage.Donotuse a "toll-saver"ringsettingon theTAD. INSTALLATION Donotconnecta TADelsewhereonthe samephoneline--your FAX/MFC and TAD willbothtUto controlthe line. Connections TheexternalTAD mustbepluggedintotheleftsideoftheFAX/MFC, intothejacklabeled EXT. YourFASVMFC cmmot workproperly ffyouplugtheTAD intoa walljack. Plugthetelephonelinecordfromthewalljackintothe leftsideoftheFb_ MFC,in the jacklabeledLINE. PlugthetelephonelinecordfromyourTADintotheleftsideofthe Fb_MFC, in thejacklabeledEXT.(Makesurethis cordisconnectedto theTADatthe TAD's telephonelinejack,andnotitstelephonesetjack.) 13 SetyourexternalTADto4 ringsorless.(TheFAX/MFC's RingDelaysetting doesnotapply). 1:4 Recordtheoutgoingmessage(seebelow). 5 Setthe TADtoanswercalls. SetMessageStorage(_, {_, [_) toVOICI_::I_:XT.. SettheAnswerModetoMC:MSG CTR. CHAPTE R TWO Outgoing Message (OGM) on External TAD Timingis importantin recordingthismessage.Themessagesetsupthewayyour externalTADhandlesbothmanual andautomaticfaxreception. 1 Record5 secondsofsilenceatthebeginningofNut message.(Thisallows yourF_MFC timeto listenforthefaxCNGtonesof automatic transmissions beforetheystop.) LimitNut speakingto 20seconds. 3 EndNut 20-secondmessagebygivingNut RemoteActivation Codefor peoplesendingmanualfaxes.Forexample: "Afterthebeep,leavea messageor senda faxbypressing* 5 1." Connecting an External Telephone YourFAX/MFC isequippedwitha handsetthatyoucan useasa regularphone. However, youcanalsoconnecta separatetelephone(or telephoneanswering device)directlytoyourF_'CJMFC. Connectthe modularplugonthe telephone'slinecordtothe jacklabeledEXT. ontheleftsideofthe FAS_MFC. Wheneverthisphone (orTAD)isin use,thescreendisplays"EXT.TELIN USE," and,if thefaxhandsetislifted,an alarmsounds.% disconnectthecall onthe externalphoneand switchto thefax,press_. C H AP T E R iiiiiiiiiiiiiiiiiinini T H R E E iiiiiiiiiiiii Settmgs _ i _i_i_ i_i_!_ii_i_ _i !_iiiii _i _ ii i i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Fax Settings Setting Dialing Mode (Tone/Pulse) YourFAX/MFC comessettoaccommodate toneOnulti-frequency) dialingservice, If Nu havepulse(rotary)dialingservice,youneedto changethedialingmode, press_, [_, {_, ThescreenpromptsyoutoselectTONEor PULSE, [ D ] i:::i L_] i..iG : T'0 i..iii: 2 [ D ] i:::i L... ] i..iG ::F::' i...iL... :iii: F:: Use[_ or[_ toselectdialingmode, ] } 13 press[_ whenthescreendisplaysthedialingmodeyouwant, 1:4Press_, Setting Date and Time YourFAX/MFC displaysthedateand time,andprintsit oneveryfaxyousend, In theeventofa powerfailure,theFM'(/MFC maintainsdateandtime informationforaboutonehour,Allothersettingsremainunaffected, Press_, [_, {_, Thescreenpromptsyoutoentertheyea]: [ E i..iT EF:I::.,.: E i:::i F:I: ::_ ::.:: } }2 Enterthelasttwodigitsoftheyear,Thescreendisplaysyourentr},;then promptsyoutoenterthemonth, CHAPTER THREE Entertwodigitsforthe month(forexample,enter09for Septembei; or 10for October).Thescreendisplaysyourentr$,;thenpromptsyoutoenter theday. Entertwodigitsforthe day(forexample,06).Thescreendisplaysyourentr),; thenpromptsyouto setthe time. 5 Enterthetimein 24-hourformat(forexmnple,enter15:25for3:25PM). Waittwoseconds. Press_. The screennow displaysthe date and time you set, and displaysit wheneverthe FAX/MFC is standing by. Setting See Composing Electronic Cover Page ID Youcan storeyourname,faxnumbm,and telephonenumbertobeprintedonthe faxCoverPage,and on allfaxpages. {t Press_, p. 46 See Station {_, @. Thescreenpromptsyouto enteryourfaxnumber. [.F:i:::i ::.:: :: 2 Entering Text J EnterNut faxnumber(upto 20digits).Thescreendisplaysyourentr),: press{_. ThescreenpromptsNu to enteryourtelephonenumbm: tr iiii: i.... :: pp. 18-19 O 4 EnterNut telephonenumber(upto 20digits).Ifyourtelephonenumber and faxnumberarethe same,enterthesamenumberagain. 5 Press{_}.Thescreenpromptsyoutoenter),'ournameorNut companyname. [.i..ii:::i Miiii;:: J 16 Usethe dialpad to enteryourname (up to 20characters).(Youcan usethe chartonpage 19to helpyouenterletters.) press{_ toconfirm. 8 press{_]. Thescreenreturnsto thedateandtime. Entering Text Whenyouaresettingcertainfunctions,suchastheStationID,youmayneedto entertextintothe FAX/MFC. Mostnumberkws havethroeorfourlettersprinted abovethem.Thekeysfor0,#, and --x-don'thaveprintedlettersbecausethWare usedforspecialcharacters. FAX SETTING S Bypressing the appropriate number key the correct number of times, you can access the character you want. PressKey % Inserting one time twotimes three times A B C D E F G H I J K L M N 0 P Q R T u V w x Y four times Z spaces Ifyouwantto entera blankspace,press{_ twice. Making corrections Ifyouentereda letterincorrectlyandwantto changeit, press{_ to movethe cursorafterthelastcorrectlette_:Thenpress_; alllettersto therightofthe cursoraredeleted.Re-enterthecorrecttextand/ordigits. Repeating letters Ifyouneedtoentera characterassignedto thesamekeyastheprevious charactel,press[_ to movethecursorto theright. Special characters and symbols Press* for (space)!" # $ %&' () _'_ +, Press# for ';<=>?@[] Press 0 for AEO[}A_}_I_O ^_ ./ CHAPTER THREE NOTICE:TheTelephoneConsumerProtectionActof1991makesit unlawfulfor anypersonto usea computeror electronicdeviceto sendanymessageviaa telephonefaxmachineunlesssuchmessageclearlycontains,in a marginatthe toporbottomofeachtransmittedpage,oron thefirstpageofthetransmission, thedateandtimeit issentand an identificationofthebusinessorotherentityor otherindividualsendingthemessageand thetelephonenumberofthe sending machineorsuchbusiness,otherentit},; orindividual.In orderto programthis informationintoNut F_K/MFC, Nu shouldcompletethe stepsdescribedonpage 18and 19. ALL DL4L Report p. 83 • Thetelephonenumberyouenteris usedonlyforCallBackMessageand CoverPagefeatures. • IfNu donotentera faxnumbei,no additionalinformationcanbe entered. • % entera space,press[_ oncebetweennumbersandtwicebetween characters. • If},'ourStationIDhas alreadybeenprogrammed,thescreenprompts'T' to makea change,or "2" toexitwithoutchanging. Storing One Touch Dial Numbers Youcan store24fax/phonenumbersthatyoucandialbypressingone key.You canalsostorenameswiththesenumbers.Whenyoupressa OneTouchdial location,thescreendisplaysthenameor numberasthecall isdialed. OneTouc,O keysare not t,Oedialpad k<_'s._la<_' am the12 ke_'s (numbs" 01-24) locatedto hoeJqg,Ot oft,Oedialpad. OneTouc,O N, mb_'s 13-24are accessedb_'holdingdown _ u,',Oen 3'oupresst,OeappJvpriateOneTouc,O ke_,. Press_, 2 @, {_. Pressthe OneTouchkey,' whereyouwantto storea number.(OneTouchkey ispre-programmed forBrotherFax-BackSystem(USAonly).Youcan overrideitif youwish.)ThescreendisplaysthelocationNu selected. Entera number(upto 20digits).Ifyouwantto entera pausein the dialingsequence(towaitfor an "outsideline,"forexample),press [Rdid/Pausel asyou'reenteringdigits.Pressing_ entersa 3.5-second pausewhenthenumberis dialed,and a dashappearsonthescreen. Press{_. ThescreenpromptsNu to entera nameforthisnumbei: 5 [.i..ii:::i ME : J usethe dialpad to enterthe name (upto 15characters).Youcan usethe chartonpage 19to helpyouenterletters--OR--go toStep6 tostorethe numberwithouta name. FAX SETTINGS !:6 Press {_. The screen prompts you to select the type of number this is. Use {_ or {_ to select the type you want. FAX a fax only number TEL a telephone (voice) number F/I both a fax and telephone (voice) number CHAIN a number (usually an access code) for chain dialing. Press _. 8 Return to Step 2 to store another One Touch number--OR--Press exit. _ to When you dial an AUTODIALnumbel, the screen displays the name you've stored, ol, if you haven't stored a name, the number you've stored. Ifyouneedtostorea pauselongerthan3.5seconds,pleasecallBrotherCustomer Serviceat 1-800-284-4329 in the USA,or 1-800-853-6660 fromwithinCanada. You can use chain dialing to store long dialing sequences. For example, to store 9 1 201 555 1234 987 65 4321, divide the number into 2 parts. Store the first part as a Chain type number (this tells the system that the dialing sequence is not complete). CHAIN--9 1 201 555 1234 The last part of the One %uch number must be storedas any of the other following3 types. FAXor F_ or TEL--987 65 4321 Now,whenyoudial,justpressthetwokeys(oneafterthe other,in order)where Nu've storedthetwopartsofthe number. If you are using Chain Dialingwith a credit cardnumber, do not send an electroniccoverpage. The credit card number will appear on it. One Touch Dialing Pick up the handset--OR--Press 2 [Spenker Phone}. When youheat"a dial tone, pressthe OneTouch keyof the location you want to call. Ifyoutrytousea One%uchlocationwithnonumberstoredin it,youheara warningsound,and thescreendisplaysNOTREGISTERED. Thedisplayreturns tonormalafter2 seconds. CHAPTE R TH REE Storing Speed Dial Numbers YoucaJ1storeSpeedDialnumbers,whenyoudial bypressingonlythree keys.Model MFC1870MChas 36SpeedDiallocations,ModelsFAX1570MCand MFC1970MC have 100. Evenifyou loseelectricalpowel;nLunbersstoredin memo_?'willnot be lost. Press_, {_, _. The screenprompts you to enter a location. {.:.iii; [:::: E E [)"" [) i i:::i L..? :[:[7 J Usethe dialpad to enter a 2-digitlocation. (Formodel MFC1870MC,enter 01 - 36.) (Formodels FAX1570MCand MFC1970MC,enter 00 - 99.)Thescreen displaysyour entl?;then prompts youto enter the number you're storing. Enter the number (up to 20 digits). Press[_. The screennowprompts you to store a name with this number. [.i..ii:iME : J !5 use the dialpad to enter the name (up to 15characters).Youcan usethe chart on page 19to help youenter letters--ON--Press [_ and goto Step7 to store the number without a name. i!6 Press{_. The screenprompts Nu to selectthe typeofnumber this is.Use{_ or _ to selectthe typeyou want. FAX a fax number TEl, a telephone (voice)number F/T both a fax and telephonenumber CItAIN a number (usuallyan accesscode)for chain dialing. 8 press 9 Returnto Step2tostoreaJlotherSpeedDialnLunber_}R--Press _ Speed toexit. Dialing Pick up the handset--OR--Press When youhear a dial tone, press_, SpeedDialnumber. _penker Phone]. then press the two-digit FAX Changing One Touch Speed Dial Numbers SETTINGS and Ifyoutff tostorea One%uch orSpeedDialnumberin a locationwherea numberisalreadystored,thescreendisplaysthecurrentname storedthere,then promptsNu toeither 1. CHANGE --OR-- 2. EXIT. Press{_ tochangethenumberstored,orpress{_ toexitwithoutmakinga change. 2 Ifyouwantto erasethenumbei;press_ ofthe digits. whenthecursoris tothefar left Ifyouwantto changea digit,use{_ or{_ to positionthecursorunderthe digityouwanttochange,thenpress_. Entera newnumber. Follow the directions from Step 4 in Storing One %uch Numbers or Storing Speed Dial Numbers. Setting Up Groups for Broadcasting See Storing One Touch Dial Numbem pp. 20-21 and Storing Speed Dial Numbem p. 22 Groupsallowyoutosendthesamefaxmessageto manyfaxnumbersbypressing onlyoneOne%uchkey(Broadcasting).First, you'llneedto storeeachfax numberasa One%uchorSpeedDialnumber.Then, youcancombinethem intoa Group.EachGroupusesa One%uch key.Finally,; youcanhaveupto 6 smallGroups,oryoucanassignmanynumbersto onelargegroup.Ifyouhave ModelMFC1870MC Nu can assignupto 59numberstoone largegroup,andfor ModelsFAX1570MC aJldMFC1970MC up to 123numbersto onelargegroup. Press_, E_, {3_.Thescreendisplays: [ S E L..E C:i OHE .....'i OUC:H j !2 Selecta One%uchkey,' whereNu wishto storethenumber. (Forexample, pressOne%uch key,' _ to useasa group.) Usethe dialpad to enterthe Groupnumber(forexample,press_ for Group1). •:::: i:::. i i...i r" E.::ir::. i...i i...i r" E H'i E R :i::::'SE'i :: E.::ii...i CHAPTE R TH REE Usethe dialpad to enterthe OneTouchorSpeedDialnumbersin this group. Forexample,enter_ _ {_, [_ _ @, _ _ {_. l_:nter a {_ before SpeedDiallocations;entera {_ beforeOneTouchlocations. 5 {.Eiiii E?.E :L: :H:0 3 :H: 0 !5:.E.: 0 2_ J Press_. Thescreenpromptsyoutoentera nmne. 16 Usethe dialpad and thechartonpages18-19to entera name forthegroup (forexample,NEWCLIENTS). _ Press_. Press[_ toexit. Youcanprint a listofallOneTouchand SpeedDialnumbe_. SeeChapter10, "printingReportsand Lists." Setting Beeper Level Youcansetthebeeperto tOW,t!1(;tl orOFF.TheFAX/MFC comessetto tOW. Whenthebeeperis setto tOW or tllGtl, theFAX/MFC beepseveu timeyoupress a key,' ormakean error,and atthe endoffaxsendingor receiving. press_, 2 _, {_. Press{_ or{_ to selectyoursetting. 13 Whenthescreendisplaysthesettingyouwant,press{_. press{_ toexit. Memory Storage All settings in the SET AUTODIAL,USER OPTIONS, TELOPTIONS, and SETUP SYSTEM functionsarestoredpermanentlyandwillberetainedevenin theevent ofa powerfailure. CHAPTER FOUR |mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm On-Screen Programming iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii User-Friendly See Using This Manual p. 1 Programming Wehave designedyour FA_'(/MFC with on-screenprogramming and a Helpke),; User-friendlyprogramming helpsyoutake full advantageof all the functions yourFAX/MFC has to offer. Sinceyourfaxprogrammingisdoneon theLCD,wecreatedstep-by-step onscreenpromptstohelpNu programyourFAX/MFC. Allyouneedtodoisfollow thepromptsasthU guideyouthroughthefunctionmenuselectionsand programmingoptionsandsettings. Function Mode Youcan accessthefunctionmodebypressing_. Whenyouenterthe functionmode,Nut I_'VMFCdisplaysa listofLevelOneFunctionsfromwhich Nu canchoose.Thesefunctionoptionsappearone afterthe otheronthe displa},: Selectan optionbypressing{_ whenthe optionappearson theLCD. Youcan "scroll"morequicklythroughoptionsbypressing[_. Whenthescreen displaysyourselection,press{_. (Use[_ to scrollbackwardifyoupassedNut choiceorto savekeystrokes.Botharrowkeysshowall options,in theopposite order.) Ifyouwantto exitthe FunctionMode,press_. CHAPTER FOUR Alternating Displays When you see alternating displays, the LCDsometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you'll probably see most often is shown below, showing you, when you place a document in the feeder; that you can dial a number and send a fax, or you can make a cop_,: ([F::R::.::::NO,, :ii::ST'FiF:i I) E....E....= r" Function i :: r" r::. E..:::: Selection .:::: E....E....= r" i Table Ifyouhavea basicunderstandingofhowtoprograma faxmachine,youcan performmostoftheprogrammingsettingswithouttheOwner'sManual.% help youunderstandthefunctionselections,options,m_dsettingsthat arefoundin yourfaxand MessageCenterprograms,usetheFunctionSelectionTablebelow. Function Description 1. TIMER Senddocumentslatel: 2. POLLING Retrievefaxesfromanother machine. OFF pp. 54-56 3. CMJ_ RESERVE Factory Set More hffo p. 44 Youcan senda fax, then speak. OFF pp.48-49 4. CONTRAST Changelightnessor dakness of faxyou'resending. AUTO p. 32 5. RESOLUTION Allowsyouto changeresolution pageby page. STANDARD pp.32,50 Adjustsforsometimesdifficult overseastransmissions. OFF p. 45 7. COVERPAGE Automaticallysendscoverpage you program. OFF pp.47 48 Function Description 6. OVERSEAS MODE Cancela timedorpolledjob. Factory Set More hffo p.45 ¸¸7¸¸ O N_S CREEN P R O G RAMMI N G _[ia!R-fll_ Function Description Factory Set 1. ACT. REPORT pp.83-84 p. 83 p. 83 pp.48,83 pp.49,83 p. 83 pp.83-84 p. 83 p. 83 2. M,I, DIM, 3. TEl,. INDEX 4. COVERPAGE Print lists and reportsof actMty. (Details in Ch@ter 10) 5. CMJ, BACK MSG 6. USER OPTIONS OFF 7. XMIT REPORT 8. MEMORY More lnfo STATUS 9. CMJ,ER ID Function Description 1. ONE-TOUCH DIAl, Dial numbers stored ill nlemo,y by pressing 0111!' one key. 2. SPEED-DIM, Dial numbels stored in memoly pressing 0111!' 3 keys. p. 22 3. SETUP GROUPS Set up a group number for broadcasting. pp.23 24 Factory Set More lnfo USERDEFINED pp.20 21 ,'11_ Function Description 1. SMOOTHING Enhance tile appearance of incoming faxes. ON p 37 2. BEEPER Adjustvolume level of beepe1: I,OW p. 24 3. COVERPGON/OI__ Send automatic cover page with comment. OFF p. 47 4. Resend a fax if an error occurs. OFF p. 46 5. REDUCTION Reduce size of image. AUTO p. 38 6. RCD PAPER %lectsizeofpaperforfaxreceiving. LETTER ERROR RE-TX Factory Set More lnfo p. 37 Function Description 1. TONE/PULSE Selectdialing mode. TONE p. 17 Number of rings befo1_machine answers in F/T, FAXor Me 2 p. 35 3. SPEAKERVOLUME Adjustspeaker volmne. LOW p. 36 4. ICM REC. MONITR Adjustvolume of lllCOlnillgmessages. LOW p. 66 5. F/T RING TIME Setsthe time for "double-ring" in F/T mode. 20 p. 36 6. RING VOLUME Adjust volumeof ringer. MEDIUM p. 37 7. DISTINCTIVE Usewith phone company distinctive ringing service to register tile ring pattern with FAY_IFC. OFF pp. 51 52 8. CMI,ER Viewa list of tile last 30 2. RING DELAY Factory Set More lnfo mode. ID pp. 53 54 Caller ff)s stored ill memory. 'l!gl!iTl_-'a_l Function Description 1. DATE/TIME Enter date and time for I,CD Factory Set More Ol/Ol/1999 oo:oo pp. 17 hffo 18 display and to print on transmissions. 2. DMIX TIMER Send delayed jobs at tile same 00:00 p. 43 OFF p. 84 timeeveryday'. 3. INTERVAl, Selecttile interval of time between activig reports. 4. STATION ID Programname, fm_numbeg and tdephone numberto p. :18 appear on each transmitted page. 5. REMOTE CODE Enter code to activate or ON(--x-51, #51) p. 51 deactivatemachinefroma remotelocation. 6. EASY RECEIVE Receivefax messageswithout pressing tile Stat key. 7. SET COVERPAGE Registeryour own two ON pp.34-35 p. 46 customcomments. (8.MFI,INK) (For MFC 1870MC and MFC 1970MC only) Fax ReceiveOnly/PC Primag/ PC ReceiveOnly PCPrimaly Multi-Function Linl_Missing Link ¸¸7¸¸ 0 N_S CREEN P R 0 G RAMMI N G More lnfo Function Description 1. MSG STORAGE Selectif memory will store fax, voiceor both. FAX:OFF/ 2. BACKUPPRINT %lectif faxprints memo7 back@ ON p. 64 3. FAXD_VD/PAGING Setfax to forward faximess%e OR to call your pagelt OFF pp.66 67 4. REMOTE Setcode for retrieving messages. 159-)(- p. 68 ACCESS Factory Set p. 61 \DICE:ON 5. ICM MAX. TIME Set length of incoming messages 30 seconds p. 65 6. OGM Select/record outgoing message. MSGCTROGM pp.61-62 7. TOLL SAVER Setto ring twicewhen messages OFF p. 65 are waiti ng. _'-'fi_-I__iitlBai!] More lnfo Function Description 1. MSG CTR PRO SelectONor OFF. 2. OGM Recordoutgoingannouncement_ for listLeveland 2ridLevel. pp.79-80 3. MAll, BOX Selectprimary(default) mailbox. p. 76 4. VOICE INFO Storetilevoiceinformation foreach\oice-on-Demand. Factory Set OFF p. 81 UserDefined pp.74-75 Ill I-RfIRI!Rlirdll Function Description Senda faxnowORmake a COl)y, evenifyouhavetile FAX_IFC setup to senda fax laterorfor Polling. Factory Set More lnfo p. 44 CHAPTER FOUR CHAPTER FIVE mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm Fax Operation n • aSIC iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Sending Faxes Before you begin: • Documentsmustbebetween5.8and 8.5incheswide,and 5.9and 23.7 incheslong.YourF_VMFCcanonlyscanan image8.2incheswide, regardlessofhowwidethepaperis. • MakesureNu insertdocumentsface dowrh top edge first. • Mjustthepaperguidesto fitthewidthofyourdocument. Paper guides................................................. Theautomaticdocumentfeeder(ADF)canholdupto 20pages,feedingeach oneindividuallythroughtheF_MFC. Usestandard(20lb.)paperwhen usingtheADF;ifyou'reusingheavierpapel,feedeachsheetindividuallyto preventpaperirons. i CHiAPTE ¸¸ ¸¸¸¸ 7 ¸¸ /[ R FIVE Press_ (beforeyousendthe faxormakea copy)toselectthe resolutionforthedocumentyou'resending. Standard -- Suitableformosttypeddocuments. Fine Goodforsmallprint;transmitsa littleslowerthan standardresolution. Super Fine -- Goodforsmallprint orartwork;transmitsslowerthanfine resolution. Photo Usewhendocumenthas varyingshadesof gray';slowest transmissiontime. DO NOT use curled, wrinkled, folded, or ripped papel, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspapel; or fabric. • Make sure documents written with ink are completely dry,: Contrast Setting If your document is veff light or veu dark, youmight want to setthe contrast accordingly.UseS.LIGHT to senda veu light document. UseS.DARK to send a verydark document. Insertthedocument,facedown,in thefeeder: 2 Press_, 3 Use{_ or{_ to selectAI_O, &LIGHT,or S.DARK {_, {_. i4 Whenthescreendisplaysyourselection,press_. !5 Press_ 6 Entera faxnumberand press_ a copy: Manual See One Touch Dialing p. 21 toexit. to senda fax--OR--Press _ tomake Transmission Manualtransmissionletsyouhearthedialtone,ringing,andfaxchirpsbefore sendingthefax. Insertthedocumentfacedownin thefeeder. Pickupthehandsetand listenfor a dialtone --OR--press ISpeokerPhone}and listenfora dialtone. EnterthefaxnumberNu wanttocall (youcanenterthedigitsusingthe dialpad, orNu canentera One%uchor SpeedDialnumberoryoucan callfromtheTel-index). BAS See Speed Dial p. 22 I C FAX 0 P E RATI 0 N Whenyouhearthefaxtone,press_. Ifyou'reusingthehandset,hangup. Automatic Transmission Thisistheeasiestwayto senda fax. IMPORTANT:Donot pickup thehandsetorpress{Speaker Phone]. Insertthedocumentfacedownin thefeedel: !2 EnterthefaxnumberusingOneTouch,SpeedDial,Tel-indexor thedial pad. 3 Press_. Manual and Automatic Fax Redial /fyoz_'rese_,zdiJ, zgafax maJ,zz_all3; and thelineisbusy,; press[Redial/Pausel to retry thenumber. /fyou 're sel,zdiJ, zgafax automatically,and ifthe lineis busy,; theFAX/MFC will redialautomaticallyupto threetimesat 5minuteintervals. iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Receiving Select See Distinctive Faxes Answer Mode Mmlual--Youmustanswerallcallsyourself. Ifyouhearfaxtones,press_ to beginreceiving thefax,thenhangup.YoucanusethismodewithDistinctive Ringing. Ringing pp. 51-52 See F/T (Fax/TeO Mode Only p. 5o Fax Only--The FAX/MFC automaticallyanswerseverycallas a faxcall.You cannotreceivea voicecall,butyoucandialoutand makea voicecall. F/T--The FAX/MFC automaticallyanswerseverycall.Ifthecall isa fax,itprints thefax.Ifthecall isnota fax,itsignalsyouwitha doublering (ring-ring), differentfromthephonecompanyringing,toalertyoutopickup thecall.Ifyou selectthissetting,you'llneedtosettheRingDelay,' andF/TRingTimefeatures (onthefollowingpages).Ifyouhaveextensionphonesonthe stonelineas the FAX/MFC, setRingDelay,' to 4. MS(;CTR--These FAX/MFCs provide youwithabuilt-indigitalmessage center forfaxandvoice. When yousetthemachine toanswer calls,it willrecord upto 15minutes (MFC1870MC) orupto30minutes (Fax1570MC midMFC1970MC) ofmessages, depending onhowmuchmemogisavailable. Formoreinform> tionabout Message Center (MSG CTR)operation, please see Chapter 8and Chapter 9. Current AnswerMode .................................. • MbiL : MANUAL FFIX::'FAXONLY F ...T : FAX/TEL Mn: MESSAGE CENTER Mode Record Fax/Tel (F/T OGM) Outgoing Announcement Thisisthe announcementplayedby},'out" FbXVMFC (notan externalTAD)when someonecallsandyourmachineissetto F/Tmode.Althoughcallershearyour announcement,theycannotleavea message.% erasethe announcement,follow thedirectionsonpage62,"ErasingOutgoingMessage". Press_, {_, _. Thescreenpromptsyouto chooseF/T OGMorMSG C1_ OGM. Press{_ orE_ to selectF/T OGM 3 Press{_. 4 Press_, thenpickupthe handsetto recorda message. !5 Replacethehandset.YourOGMisplayed. 6 Press_ toexit. Easy Receive de Operation from Extension Telephone p. 5o and For F/T (Fax/Tel) Mode Only p. 5O Whenyouusethis feature,youdon'thavetopress_ whenyouanswera fax calland hearcallingbeeps.Justholdthehandsetandwaita fewseconds.When yousee"RECEB%" onthefaxscreenorwhenyouhear"chh'ps"throughthe handsetofan extensionphoneconnectedto anotherwalljack,just replacethe handset,andthe F_MFC doesthe rest.SelectingON allowsthemachineto receivefaxcallsautomatically,; evenifyouliftthehandsetofan extensionphone. SelectingSEMIletstheFAX/MFC receivethecall onlyifNu've answeredit at the FAX/MFC. SelectingOFFmemosyou'llhaveto activatethe FbVMFC yourself,by pressing_ orbypressing{_ (_ {J_ifyouarenotat theFAXJMFC. BAS I C FAX 0 P E RATI 0 N In case Easy Receive does not work because of a poor phone line connection, just press_ orpresstheActivationCode[_ @ [_. Press_, {_, {_. :12 Use[_ or [_ toselectON,SEMI,orOFF. 3 Press_ whenscreendisplaysyourselection. Press_ toexit. If you'vesetthe feature to ON, but your FAX/MFC doesn't automatically connect a fax call when you lift the extensionphone handset,press [_ _ {_. Atthe FA_XFMFC, lift the handset and press _. To select Press[_ or change your Answer Mode repeatedlyuntil you findthe modeyouwant. The indicator lightsshowyour current selection. ( • means light off.-'&means light on.) \/ • FAX • F/T @"FAX • F/T ID FAX .O.F/T "O_FAX .O.F/T (FAX ONIX) (FAX/TI :L) (MS(; CTR) *Youmustrecordan outgoingmessage(OGM)in ordertouse theMessageCenter Mode.SeeMessageCenterModeP.59. Setting Ring Delay TheRingDelaysettingdeterminesthe numberoftimesthe F_MFC ringsbefore itanswers.IfNu haveextensionphonesonthesamelineastheFAX/MFC, setthe RingDelayto 4. press_, See Operation from Extension Telephone p. 50 and kbr F/T (Fax/TeO Mode Only p. 5o 2 {_,{_. Press[_ or{_ to selecthowmanytimesthelineringsbeforethe F_VMFC answers(00- 04).IfNu select00,thelinedoesn'tring atall. 113'press[_ whenthescreendisplaysNut selection. Press_ toexit. CHAPTER FIVE Setting F/T Ring Time You must determine how long the FA_MFC will noti_,' you with its special double ring when you have a voice call. This ringing happens aft_" the initial ringing fl'om the phone company. Only the FAX/MFCrings, for 20, 30, 40 or 70 seconds; no other phones on the same line ring the special double ring. Press _, 2 {_, @. Press {_ or [_ to select how long the FA_MFC will ring to alert you that you have a voice call. Press{_ whenthescreendisplaysyourselection. {.F:I::i:i..i+:iiiT :i:ME ::::.:: ::.:: :i3E C: ] 4 Press_ to exit. Now,when a call comes in and the machine is set to F/T Mode,all phones on this linewill ring the number oftimes you selectedin RingDela},: You can let the FAX/MFCpick up and detect if it's a fax or voice call. If it's a fax call, the machine prints the fax. If it's a voice call, the machine signals you with a double ring for the length of time you selected in F/T Ring Time. Even if the caller hangs up during the double ringing, the FAX/MFCcontinues for the set time. Speaker Volume You can set the volume of the FA_VMFC speaker phone. Press _, [_, {_. 2 Press {_ or {_ to select Nur volume setting (OFF,LOW,MEDIUM,orHIGH). 3 Press {_ when the screen displays your selection. Press _ to exit. BAS Ring I C FAX 0 P E RATI 0 N Volume Youcanselecthowloudl},; orif,theFA_MFCrings. Press_, [_, {_. 2 Press[_ or_ toselectOFF, LOW, MEDIUM,orHIGH. !13 Press_ whenthescreendisplaysNut selection. :,4 Press_ toexit. EvenifNu selectOFEthe ringvolumewillremainLOWin F/Tringing(double ringing),and LOWin CallReservation. Smoothing Whenactivated,thisfeatureenhancesthe appearanceofincomingfaxesby "smoothing"lines.It takesnolongertoreceivefaxesin this setting,whichcomes setto ON. Youcannotuse "smoothing"foroutgoingfaxes,orforprintinglistsand reports. press_, [_, {_. 2 Press[_ or{_ tochooseONorOFF. Press_. 1:4 Press_ toexit. Setting Paper Size Youcanuse threesizesofpaperforprintingyourfaxes--lettel;legal,and A4. Whenyouchangethekindofpaperyouhaveloadedin the FA_MFC, youwill needto changethesettingforpapersize,so theFM'CJMFC willknowhowtofitthe incomingfaxonthepage.Youcan alsoselectthe levelofpage reductionto fitthe paperin Nur FAX/MFC. Press_, [_, [_. Thescreendisplays: [ R i::D F::' i:::i F::' E R ::L.E T''i"E R J 2 use_ or[_ toselectLETFER, LEGALorA4. 3 Press_ whenthescreendisplaysNut selection. 114use[_ or[_ toselect AUTO, 100%,93%,87% Press[_ whenthescreendisplaysyourselection. 6 Press_ toexit. or 75%. Printing a Reduced Incoming Document Youcan alwaysreducethesizeofan incomingfaxto a fixedpercentage,regardlessofthesizeofthepaper(up tolegal)in yourF_X/MFC. IfNu chooseAUTO, theF_XVMFC choosesthelevelofreductionforNu. press_, @, [_. Thescreendisplays: [.F:I: EE D i...i C T ] 0 N : f::ii...iT 0 J 2 use{_ or{_toselectthe reductionratioyouwant--AUTO,93%,87%, o1"75%. Choose100% ifyoudon'twanta reduction. 13 Press{_ whenthescreendisplaysyourselection. 14 Press_ toexit. Recommended Reductions Ifyourpaperis lettersize(8.5"x 11"),and theincomingfaxis lettersize,select93% M, select87% legalsize,select75%. If your paper is M (8.2" x 11.6"), and the incoming fax is letter size, select 100% A4, select 93%. If your paper is legal size (8.5" x 14"), and the incoming fax is letter size, select 100% A4, select 100% legal size, select 93%. CHAPTER SIX mmmmmmmmmmmmmmmmmmmmmmmmmmmmm & Phone ) Operadon iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Making Voice Calls Youcanuse},'ourFAX/MFC to makevoicetelephonecalls,bydialingmanuallyor byusingOne%uchor SpeedDialmemo13,: Youcanusethehandsetorthe Speakerphoneto makeand receivecalls.TheSpeakerPhoneallowsyouto operatethephonehands-free,or allowsmorethanonepersonin theroomto participatein a two-wayphoneconversation.Whenusingthe Speakerphone, makesuretospeakclearlyand closetothe microphone. Manual Dialing Manualdialingissimplypressingallofthe digitsofthe phonenumber. Pickupthehandset--OR--Press [Speoker Phone}. 2 WhenNu heara dialtone,dialthe call,usingthedialpad. 13 Youcanswitchfromhandsetto SpeakerPhonebypressing[Speoker Phone], thenreplacingthehandset.YoucanswitchfromSpeakerphoneto handset byliftingthe handset. ;:4 % hang up, replacethehandset--OR--Press [SpeokerPhone}. Answering Calls with the Speaker Phone Whenthephonerings,insteadofliftingthehandset,press[SpeokerPhone).Speak clearls,; towardthe microphone.% end thecall,press{Speoker Phone]. Ifyouhavea bad telephonelineconnection,theotherpartymighthearNut voiceechoedduringthecall.Hangupand tUthe callagain--OR--Pick upthe handset. CHAP TE R See S IX One Storing One Touch Dial Xumbem Touch Dialing Pickupthehandset--ON--press _peaker Phone]. Whenyouheara dialtone,pressthe One%uch kWofthe locationNu want tocall. pp. 20-21 Ifyoutrytouse a OneTouchlocationwithnonumberstoredin it,youhear a warningsound,and thescreendisplaysNOTREGISTERED. Thedisplay returnstonormalafter2 seconds. Speed See Storing Speed Dial Numbem p. 22 Dialing Pickupthehandset--OR--Press S_peaker Phone]. Whenyouheara dialtone,press_, SpeedDialnumber. 3 thenpressthetwo-digit % hangup, replacethehandset--OR--Press {SpeakerPhone]. Hold I Press_ toput a call onHold. ::2: Youcanput downthehandsetwithoutdisconnecting the call. PickuptheFAX/MFC handsetto releasethecallfromHold.Pickingupan extensionhandset,,viiinot releasethecallfromHold. Pause Press{Rdial/Pausdto inserta 3.5secondpausebetweennumbers. Tone/Pulse Ifyouhavepulsedialingservice,but needto sendtonesignals(fortelephone banking,forexample),followthe directionsbelow.IfNu havetouchtoneservice, youdonotneedthisfeatureto sendtonesignals. i::1 Liftthehandset. !2 press{_. _dlydigitsdialedafterthissendtonesignals. Whenyouhang up,the FAX/MFC returnsto pulsedialingservice. TE LE PH ONE & SPEAKERPH Searching See Storing One Touch Oial Numbem pp. 20-21 and Storing Speed Dial Numbem p. 22 ONE (VO I CE) Telephone 0 P E RATI, Index Youcansearchfor namesyouhavestoredin OneTouchand SpeedDial memories.Namesarestoredalphabetically. press_, 2 thenenterthefirstletterofthename. press_ or{_ to seamhthememory. WhenthescreendisplaysthenameNu wantto call,pickupthehandsetor press[SpeakerPhone]. Press_ tobegindialing. Whenthecall isovel;hangup, orpress[SpeakerPhone]to cancelthecall. CHAP TE R S IX i i i C H A P T E R SE V E N • m mmmmmmmmmm mmmmmmmmmmmmmmmmmmmmmmm Advanced Fax Operation iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Sending Faxes Quick Scan Fax Transmission Youcanscana faxintotheFAX/MFC's memouto besentassoonasthescanis complete.Thiswa},youdon'thaveto waitforthe entirefaxto betransmitted beforeyouretrieveyouroriginal. Ifyougeta MEMORY FULLmessagewhilescanningthefirstpageofa fax,press to cancelthescan. Ifyougeta MEMORY FULLmessagewhilescanningin a subsequentpage,you'llhavetheoptionto press_ to transmitthepages scannedsofat;orto press_ to cancelthe QuickScanoperation. Insertthedocumentin thefeeder. 2 Press_. 3 Enterthefaxnumber. Thescreenindicateshowmuchmemoryisavailable. 14 press_ tobeginscanningthedocumentintomemory,:Oncethe scanis complete,theFA_MFCdialsthecall. Daily Timer See Delayed Transmission p. 44 and Delayed Polling p. 55 Youcanuse thisfunctionto seta timeto senda faxeveu d% Thesettingstays thesameuntilyouchangeit. Then,whenyouuseDelayedTransmissionthethne willbedisplayedautomatically,: press_, {_, {_. ',2 usethe dialpad to enterthe timein 24-hourformat(forexample,enter 19:45for7:45PM). 113Wait2 seconds,thenpress_ to exit. CHiAPTE R SEVE N Delayed Transmission Youcan usethisfunctiontosenda faxupto 24hourslater.Ifyouhaveseta time in DailyTimei:thetimewillbedisplayedin Step4. See Insertthedocumentin thefeeder. Daily Timer p. 43 2 Youcanpress{g_g_]to usememorytransmission,oryoucansendyourfax normally. Press_, _, {_. Enterthetimeyouwantthefaxtobesent,in 24-hourformat(forexample, enter19:45for 7:45PM). Wait2 seconds(thescreenwilldisplay1.TIMER), thenpress_. screenpromptsyouto enterthefaxnumbe_: 16 Enterthefaxnumbe_;andpress_. youhaveenteredtosendthefax. Interrupting Timer The TheFA_MFC willwaituntilthe time and Poll Waiting Youcan senda fax (ormakea c@y)now,evenifyouhavetheFAX/MFC setto senda faxlate_;orif Nu haveit setfor PollWaiting.Howevei; youcannotuse automaticredialorthefunctionmode. Press_, 2 {[_. Wait 2 seconds, then remove the documents that are waiting in the feeder: [. i i..i:S E R 'i" 3 D 0 C:U M E i..i'i" J Place the document you want to send now in the feeder. Enter the number for the fax you want to send now. 5 Press _. 6 After the transmission is finished, return the first document to the feedel: Press _, {_ to restore the Delayed Transmission timer. ¸¸7¸¸ ( ADVANCED FAX Canceling a Delayed OPERATION Fax You can cancel tasks you've scheduled using the timer. Press_, {_. Anywaitingjobsappearonthe displa),: Ifno jobsare waiting,thescreendisplaysNOJOBWAITING. 2 {.:2 ,, C:i:::i i..iC:E i........iOiiii: J Ifyouhavemorethantwojobswaiting,use{_ or{_ toselectthejobNu wanttocancel,press_ whenthescreendisplaysNur selection. --OR-Ifyouhaveonlyonejobwaiting,goto step3. Press_ tocancel--OR--Press [_ to exitwithoutcanceling. Press_ toexit. Broadcasting See Setting up Groups for Broadcasting pp. 23-24 Usingthe numbers you have storedin group dialing, OneTouch and SpeedDial memol%you can "broadcast" faxesautomatically to many differentlocationsin a fe``vsimplesteps. (ModelMFC1870MCoffersup to 59locations;FAX1570MC and MFC1970MCofferup to 123locations.) Afterthe Broadcastis completed,a BroadcastReport``villbe printed automatically to let youkno``vthe results. 1 Insert the document in the feeder. 1:2 Press_. Thescreendisplayshowmuchmemoryisavailable. 3 EntertheOneTouchand SpeedDialnumbms(oneaftertheother)ora GroupnumberNu havestored. press_. TheFA;VMFC storesthe documentin memor),; thentransmitsit to allthenumbersyouentered.Ifthelineisbust,;theFb'VMFC ,,viiiret_3'. Press_ duringtransmissiontocancelthe currentfaxbroadcast. Overseas See Sending Faxes Mode Ifyouhavedifficultysendinga faxoverseas,usetheOverseasMode. Afteryousenda faxusingthisfeature,thefeatureturnsitselfoff. pp. 31-33 Insert document. Press_, 3 {J_,[_. {.6 ,, 0 i...i E R :iii: E i:::i :iii: i"i0 D iF:: J Press{_ or {_ to selectON (or OFF). 114 Press{_ when the screendisplays),'ourselection. Press_ 6 to exit. Followbasic proceduresto send a fax. CHAPTER SEVEN Error Re-Transmission Sometimes there is noise or interference o11the phone line, which makes it difficult for your FA_MFC to transmit a fax. You can set the FA_MFC to automatically retransmit (RE-%X). Press _, 2 _, Press {_ or _ Press _ Press _ to select ON (or OFF). when the screen displays your selection. to exit. Composing See One Touch and Speed Dial pp. 2O-22 {_. Electronic Cover Page Your cover page includes the name/number stored in the One Touch or Speed Dial memory. If you're dialing manually,; the name is left blank. The cover page indicates the fax is from your Station ID, and the number of pages you're sending. If you have CO_2RPG ON/OFF (function 5-3) ON,the number of pages remains blank. You can select a comment to include on your cover page. Li ,, i::::i:::i MME bit See Setting Station ID p. 18 OF::F:: J [.:2 ::i::::i....iiii:i:::i:iii:iiii: C::i:::iL..i .... J L3 ,, LiF:i:(iiiEi...iT J [.4 ::i::::i:::ii...ii::: ]: i:::iEi...iT]:i:::ii .... J Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long. Use the chart on page 19 to help enter characters. Press _, {_, {_. 2 Use{_ or{_ to chooseposition5or 6 foryourcustomizedcomment. 3 Press{_. i4 Usethe dialpad to enteryourcustomizedcomment. !5 Press {_. Press _ to exit. ¸¸7¸¸ ( ADVANCED FAX Always Send Cover OPERATION Page Makesure station IDis set up (p. 18). This feature doesnot workwithout Station IDset up. Youcan set the FAX/MFC to send a coverpage wheneveryou send a fax. The number ofpages in Nut fax is not includedwhen Nu usethis setting. Press_, 2 @, {_. press[_} or [_ to select. { C:0 U E F:I: F::: i:::i E:iii E ::0 F::F:: ] {.C:0 U E R F::: i:::i E:iii E : 0 i".i ] !13 Press_ when the screendisplays},'ourselection.(If you selectON, a coverpageis alwayssentwhen you send a fax.) 4 If youselectedON, you must selecta comment. Use{_ or {_ to view possibleselections. (Youcan selecta custom comment, instead.) {.:L::E:::: 0 MME i".i"i" 0 F::" F::" ] {.2 ::F::: L_E i:::i S F:" C:i:::iL_i ] {.3 ::i...ii::i: E:iii E i".i"T ] {.4 ::E:::: 0 i".iF::" :[ [::E E i".i"i":[i:::ii.... J [ !:.:.:.; :: ,::u :.iii; E F:;:[::E E F::" :[i".iE [::E ::, ] 5 Press_ {.6 :: '::i...i :SE F:I:[::E E F::" ]:i".iE [::E ::, J when the screendisplays},'ourselection. Press_ to exit. Now,wheneveryouinsert a document in the feedel;the screendisplaysCOVERPAGE ONbeforeprompting youto dial. Cover Page (Temporary Setting) Makesure station IDis set up (p. 18). This feature doesnot workwithout Station IDset up. Youcansetthefaxto senda coverpagewitha particulardocument.Thiscover pagewillincludethe numberofpagesin yourdocument. Insertthedocumentin thefeeder. Press_, {_, {_. press{_ or{_ to selectON (or OFF). 114 Press{_ whenthescreendisplaysNut selection. CHAPTER SEVEN Press{_ or{_ to viewcommentselections. {.:[ ,, C:CEMMEINTCEF::F:: J {2,, F::'L..ERSF::C:FiL..i J [2!:,, LiF:I:E3EIN[ J {4 ,, C:CEi..iF:: i [ilEiiEi..iT i i:::ii .... J {.!!5,, ,:ii...i'.iii:iiEF:?. [lIE iiEF::"i i".iiiE[lIE i:' J {.6 :: ,::U :iii:iiii: F:I: [::E iiii:F::"]: i".iiiii:[::E ::, J Press _ when the screen displays your selection. Enter two digits to indicate the number of pages you are sending (enter {_ {_ to leave number of pages blmlk). !8 Wait 2 seconds, then press _. 9 Enter the fax number you're calling. 10 Press _. Using Press _, 2 Press_. a Printed Cover Page [_, {_. YourFA_'CJMFC printsa copyofyourcoverpage. Call Reservation Youcan senda faxandletthe otherpartyknowthatyouwanttohavea conversationafterthefaxtransmissioniscomplete.Theotherfaxmachinewill ringasif itwerereceivinga telephonecall;ifthe otherpartypicksup thehandset, yourFA_MFC willring.Liftthe handsetto speak. IfyousetCallReservationandCallBackmessageto ON,yourFAX/MFC leavesa messageif theotherpartydoesnotanswer: Insertthedocumentin thefeeder. press_, {_, [_. ThescreendisplaysthecurrentsettingforCall Reservation. [ C:i:::i L.[ 3 i::i: iiESiiEi::i: UiiE::CE i".i J [ C:i:::i L.i.... F:I: iiE:iii: iiEF:I: i...iiiE:: CE F::F.. J Press{_ or[_ to selectON (or OFF). ¸¸7¸¸ ( ADVANCED FAX 0PERATION IfyousetCallReservation to ON,press{_ whenthescreendisplaysyour selection.Thescreendisplaysthecurrentsettingfor CallBackMessage. [ C:i:::i L. i.... [ii:i:::i C:K : 0 F::F:: J {.C:i:::i L. L J B i:::i C:K : 0 i".i Press {_ or {_ to select ON (or OFF). 116 Press {_ when the screen displays your selection. Press _. 8 The screen prompts you to enter the fax number you want to call. Enter the fax numbel; and press _. If you've set Call Reservation to ON, pick up your handset if the FAX/MFC rings. You cannot use auto redial with Call Reservation. You cannot use Call Reservation with Delayed Transmission or with Polling. You must register your Station ID to set Call Back Message to ON. Print Call Back Press_, _, Message _. Press_. Next-Fax Reservation Evenifyourfaxis receivinganotherfax,youcansetyourFAXAYIFC to sendyour faxnext.Thiswa},;youdon'thaveto waitforit tofinishsendingor receivingthe otherfax.Youcan dialthisfaxcallmanuall},; or byusingRedial,OneTouch, SpeedDial,orChaindialing.(WhenyouuseOneTouchandSpeedDial,onlythe memorylocation--not the nameofthepersonNu're calling--is displayed.) Insertthedocumentsin thefeeder.Ifnecessar},_ press_ resolution. to adjust Enter the fax number, Press_. 4 Press[_. The screendisplays: { [..[E ::.::'[' .....[:::i:::i ::.:: [:;i: E :iii;E [:;i: i...i [:::iJ i!5 Tocancel the reservation,removethe documentsand press_. You ca]]'t use this feature if there is a document waiting in the feeder (possibly for Delayed Transmission or Poll Waiting), or when the timer has bee]] interrupted. CHAPTER SEVEN Multiple Resolution Transmission Usethisfeaturetoselectseparateresolutionsettingsforeachpageofthefax you'resending.Thiscouldbe usefulif you'resendinga faxwithphotosand letters,orsomepageswithsmallprintand otherswithnormalprint. Resolution settingsreturnto STANDARD afterthefaxis sent. Insertdocumentsin feedel,thenpress_, 2 _, {_. Use_ or{_ to selectresolutionforpage1,thenpress[_. RepeatStep2forsubsequentpages. Press_ whenyou'refinished. EnterthefaxnumberNu're calling,and press_. iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Receiving Faxes Operation See F/T Ring Time p. 36 See Easy Receive pp. 34-35 from Extension Telephone Ifyouanswera faxcallon an extensionphone,youcanmakeyourFbVMI:C take overbyusingtheActivationCode.WhenyoupresstheActivationCode {_ {_ {_, theFAUMFC startsto receivea fax. IftheFAX/MFC answersa voicecalland double-ringsforyouto takeovei;usethe Deactivation Code{_ {_ _ to takethecall at an extensionphone. Ifyouanswera call,and noone isonthe line,assumeyou'rereceivinga fax.At theFMVMFC phone,press_, thenhang up.Atan extensionphone,press {_ _, waitforfaxreceivingtones(chirps),thenhang up. (Yourcallerwillhave topress_ to sendthefax.) For F/T (Fax/Tel) Mode Only When the FAX/MFCis in F/T mode, it will use the F/T Ring Time (double ringing) to alert you to a voice call. If you're at the FAUMFC,you can lift the handset to al]swel". Ifyou'reatan extensionphone,you'llneedtoliftthe handsetduringthe F/T RingTimeandpress{_ {_ {_ betweenthedoublerings.If nooneis onthe line,or ifsomeonewantstosendyoua fax,sendthecallbacktothe FAUMFC by pressing{_ {_ _. ¸¸7¸¸ ( ADVANCED FAX Changing Remote : OPERATION Codes Remote Codes might not work with some telephone systems. The preset Activation Code is {_ @ {_. The preset Deactivation Code is {_ @ {_. If you are always disconnected when accessing your TADremotel),; try changing the Activation Code from {_ {_ {_ to {_ {_ {_ and the Deactivation Code from % to To change Remote Codes press ::2 Press[_}or{_ to selectON (or OFF). 3 {.R E M0 T'E i:i0 T' ,, : 0 i..i J press_ whenthescreendisplaysthesettingyouwant. 4 Ifyouwantto,entera newRemoteActivation Code,thenwait2 seconds. { i:::iC:T :: C:O i:)E :: if 5 :i. !5 J If you want to, enter a new Remote Deactivation Code, then wait 2 seconds. i:::_ iiii:i:::i_:::: T :: _:::: 0 i:::_ iiii::: -i 5 :i. 16 Press _ J to exit. Distinctive Ringing This FAX/MFCfeature lets you use the Distinctive Ringing subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ringing pattern, so you know which phone number is ringing. This is one way you can have a separate phone number for ),'our FAS_MFC. Your FAX/MFChas a Distinctive Ringing function, allowing you to dedicate one phone number just for receiving faxes. You'll need to follow the directions below to "register" the Distinctive Ringing pattern, so ),'our b_X/MFCcan recognize its incoming calls. Youwill need another person standing by on another line to help you with Step 6 of this registration. You can change or cancel the Distinctive Ringing pattern at any time. Youcan switch it off temporaril),; then turn it back on. When you get a new fax numbei; make sure you reset this function. CHiAPTE R SEVE N You can registeronly one DistinctiveRingingpattern with the FAX/MFC. Some ringing patterns cannot be registered. • The FA_MFCwill answeronly calls to its registerednumber. • % haveyour TADansweronly the main numbei; the FA_'CJMFC must be in Manual Mode. • In F/TModeor FAXONLY, the FA_MFCwill answer all numbers on the phone line. RegisteringtheDistinctiveRingingphone number Disconnectthe FAX/MFC from any TADor telephone companyvoicemail. Have someone ready to call the Distinctive Ringing number you're assigning to the FAX/MFC. press Press{_ or [_ to selectthe SETMode. Press{_. 6 Press_. The screendisplays: [.i:::i..."F:i: :iii:ET MOi:::iii:: Now, another person J must call your fax number. If you want to exit this programming, press _. Settings remain unchanged. When the FA;CJMFC rings, listenfor the ring pattern, and make sure it's the one youwant for the FA;CJMFC. If it is,wait until the screendisplays: [.F::':i:i::::i.::: i...i F::' T'0 8 :iii:E 'r J Liftthe FAX/MFC handset and press _. The screendisplays REGISTERED.(If the incorrectdistinctiveringing number wascalled,press to cancel.) Hang up. YourFAX/MFC must be in MANUAL modebeforesomeonecalls. Once you've registered the Distinctive Ringing number in your I_X/MFC, you can turn this feature ON (or OFF). To change the setting, follow steps 1 to 4 above, selecting ON or OFF. ¸¸7¸¸ ( ADVANCED FAX Caller OPERATION ID TheCallerIDfeatureofthisFAX/MFC letsyouusetheCallerIDsubscribersmwice offeredbymanylocalphonecompanies.Thisserviceprovidesyou,bymeansof thescreendisplay,_ thename ortelephonenumberofyourcallerasthelinerings. Aftertworings,thescreendisplaysthetelephonenumberofyourcaller(orname, ifavailable).OnceNu pickupthe handset,theCallerIDinformationdisappears fromthescreen,but thecallinformationremainsstoredin theCallerIDmemor},: • Youwillseethefirst 16charactersofthe numberorname. See Printing Reports and Lists pp. 83-84 • OUT-OF-AP@:A displaymeans call originatesoutsideyourCallerIDservicearea. • PRBATECALLdisplaymeans the callerhas intentionallyblocked transmissionof information. • CALL PICKUP displayremainsonscreenwhennoCallerIDinformationwas transmitted. Ifboththename andnumberare received,thescreendisplaysonlythename. Youcanprint a listofCallerIDinformationreceivedbyyourFAX/MFC. CallerIDservicevarieswithdifferentcarriers.Callyourlocalphonecompanyto determinewhatkindofserviceisavailablein yourarea. CallerIDmemory storesinformation for up to thirty calls;when the thirty-first call comesin, information about the first call is erased. Youcan scrollthrough CallerIDinformation to reviewthose callsmade to your FA_'CJMFC. Press_, {_, {_. !2 Press{_. The screen displaysthe number of the most recentcall, and the call information. press[_ or {_ to scrollthrough the CallerID memory,: Press_ to exit. CHiAPTE R SEVE N Clearing Press_ Caller ID Information when the screendisplaysthe CallerID informationyou want to erase. Polling Polling is the processof retrievingfaxesfrom another fax machine. Youcan use yourFA_MFCto "poll"othermachines,orNu canhavesomeonepollNut machine. All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your FAS"gMFC to receive a fax, they pay for the call; if you poll someone's fax machine to receive a fax, you pay for the call. Some fax machines do not respond to the polling function. Setup to Poll Another Fax Make sure J,zo docu,ve_,ztis iJ,z t,befeed_: press_, {_,{_. 13 Wait2 seconds. Thescreendisplays: [.i:::'0 i....i....:i:i".ii:iii::0 F::F:: !5 Press {_ or {_ to choose ON. 6 Press{_. J Press_. ThescreenpromptsNu to enterthefaxnumberyouwantto poll,and then topress_. r" r::. i:::..:::: .:::: .:::: i r"i r::. !8 Enter the fax number you arepolling. press_. i r... i:::. i ¸¸7¸¸ ( ADVANCED FAX Setup to Be Polled (Poll OPERATION Waiting) Place document in feedel: 12 Press_, {7_,{_. !13 Wait2 seconds. 4 The screendisplays: {,F:::0 i....i....:Ci..iG ::0 F::F. 5 J Press{_ or {_ to chooseON, !16 Press{_, i7 Press_, !18 Press_ The screenprompts you to press_, and wait for the fax to be polled, Beforepressing _, press_ so that you can storeyour PollWaiting document in the memory,If you use_ to place the PollWaitingdocuments into the memor},;the},'will not be erased automaticallyafterthe},'are polled,To erasethem you must use the CancelJob function, (Seepage 45,) CHAPTER SEVEN Sequential Polling In SequentialPolling,the reverseof Broadcasting,your FAX/MFC requests documentsfromseveralfaxunits,in a singleoperation. ASequentialPollingReportprintsoncompletion. Makesurel,_odocuJ_e_,_t isiJ,_tO , efeed_: press_, 3 {_,{_. Wait2 seconds. Thescreendisplays: {.F::'0 i....i....:Ci".iE:iii ::0 F::" F::" 14 Press {_ or {_ to choose ON. 5 Press {_. 16 Then press _. J. The screen prompts you to enter the fax number you are polling. E:. i"i i i:::. r::. r" r"i :.'.: i'.i E...E:: F:::i::i: E :iii: :iii: :iii: T' i:::i i::i:T' i':::E :_: !7 Speci6,' thedestinationoffaxmachines,thatyouwishtopollbyusingOne Touch,SpeedDial,or Groupkeys. 1:8 Press_. YourFAX/MFC pollseachnumberor groupmemberin turn fora document. ¸¸7¸¸ ( ADVANCED FAX OPERATION Copy Functions See p. 32 Your FAX/MFCcannot scan anything closer than one-eighth inch from the edge of the paper. For photographs, set the resolution to PHOTO. Place document face down in the feeder. ::2 Press {_. (You can press {_ again for faster response, otherwise c%ying begins in about 5 seconds.) Do not pull on the paper while c%ying is in progress. Multiple Copies YoucanmakemultiplecopiesusingyourFA_MFC, andyoucanchoosewhether thecopies,,viiibeSTM;_D (allcopiesofpage 1,thenallcopiesof page2,etc.)orSORTED(collated). Placethedocumentfacedownin thefeeder. :12 Ifyouwantcopies"stacked",press_. --OR-Ifyouwantcopies"sorted"(collated),press_. Enterthenumber(1-99)ofcopiesNu want. 4 press{i_]. IfNu selectedSORTand geta MEMORY FUILmessage,press| portionthatisin memory,_ orpress_ tocancel. Reducing and Enlarging to copythe Copies Whenmakingcopies,youcanreduceorenlargethesizeoftheprintedimage.To reduceto thesizeofNut selectedpaperautomatically,_ selectArgo. % selecta reductionratio,choose93%,87%,75%,or50%. % enlargea document,select 150%, 125% or 120%. % printa documentatitsoriginalsize,select100%. Insert the document face down in the feeder Press [Enlarge/Reduce]. Use{_ or{_ tochoosea reductionratiosetting. 4 Press_--OR--{_, ifNu wantsortedcopies. Enterthenumber(1-99)ofcopiesNu want.Forexample,press[_ fornine copies. 8 Press_. CHAPTER SEVEN C H AP ....... T E R ,,,,.,,-!!, E I G H T .............. ... Message iii iii iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Message See Recording Message Center Outgoing Message p. 61 Center Mode Message Center Mode allows you to store incoming fax and voice messages in a flexible memoff. If you have Model MFC 1870MC the memory stores 15 minutes of voice messages or up to 20 pages of fax memo13,;and for Models FAX1570MC and MFC 1970MC,the memory stores 30 minutes of voice messages, or up to 50 pages of fax memoff. Anyvoice or fax message can be retrieved remotel),: Memoff is shared between fax and voice messages, which are stored on a "first-come, firstserved" basis. Youmust recordan outgoing messagein order to use the MessageCenterMode. CHAP TE R E I GH T Flexible Memory Settings MessageCenterModeoffersyousixflexiblememorysettings,sothatyoucan decidewhichkindsofmessagesyouwantto receive. 1. FAX:ON VOICE:ON Bothvoiceandfaxmessagesare stored.Youcanuse the FaxForwardingor Pagingfeaturesand retrieve voiceand faxmessagesremotely: 2. FAX:ON VOICE:EXT Youneedan externalansweringmachineconnected to theEXT.jackforthis setting.Faxmessagesare storedin themessagecentermemor},; butvoice messagesarestoredin Nut externalanswering machine.Retrievemessagesfromtheexternal answeringmachine.YoucannotusethePaging featureforvoicemessageswiththissetting. 3. FAX:ON VOICE:OFF Allmemouisusedto storefaxmessages--novoice messageswillbestored. 4. FAX:OFF VOICE:ON Allmemouisusedto storevoicemessages--nofax messageswillbestored.Incomingfaxeswillprint onpaper.Youcanusethe Pagingfeature,and retrievevoicemessagesremotely,: 5. FAX:OFF VOICE:EXT Youneedan externalansweringmachineconnected to theEXT.jackforthis setting.Incomingfaxesare notstoredin memor},; butwillprint onpaper.Voice messages arestoredintheexternalmlswering machine. 6. FAX:OFF VOICE:OFF Incomingfaxesarenotstoredin memor},; butwill printonpaper.Voicecallsarenotstoredin memory. Setting Up Message Center Youmustsetup MessageCenterin the followingorder: Seep. 61 Seep. 61 TurnMessageStorageON. 2 RecordMessageCenterOutgoingMessage(MS{;C1_ OGM). Seep. 81 TurnMessageCenterProOFF. Seep. ActivateMessageCenterMode. 62 ¸¸7¸¸ MES Setting Message SAG E CENTER Storage Select the setting from the descriptions in Flexible Memory Settings. See Hexible Press _, Memory Settings p. 60 [_, {_. The screen prompts you to choose a FAX setting. ([_.'.'.."-:::i:::+ .'....:ii::S iiii:i"]) Press [_ or [_ to select ON (or OFF). Press [_. The screen prompts you to choose a VOICE setting. ::::: i:i i: r":'T 4. ._+ :ii:: S iE'f ,4 Press [_ or [_ to select ON, OFF or EXT. !5 Press [_ when the screen displays your selection. 6 Press _ to exit. Recording Outgoing Message Message Center Recording the Message Center Outgoing Message (MNG 1;1_ OGM) is the second step you need to follow before you can turn on the Message Center. Make sure your OGMis less than 20 seconds long. Press _, {_, {_. The screen prompts you to choose an OGM. ::::: i:::'i i:::" f":"T" 4. .:.'+:i:::::iii: iiiil"T" ,112 Press [_ or [_ to reach: [ M S (iii C:T'i;: 0 (iiiM J This is the only setting you can select if you want to turn the Message Center on. 3' Press_. 14 Press[-g_aTd], thenpickupthe handsetto recorda message. For example: See Record Fax/Tel Announce_nent p. 34 Hello. _e are unable to take your call at tDis time. Pleaseleavea me,+_age afterDOe signal. (you wis,Otosend afax, please press -_ 5 1 and Start. 5 Replace the handset. The Message Center plays ),'our OGM. Press _ to exit. CH3-PTER EI GHT Listening Press_, to Outgoing Message (OGM) [_, {j_. 2 Press{_ or {_ to select MSG C1_ OGM or F_ OGM. 3 Press{_ whenthescreendisplays},'ourselection. 14 press_ tohearthe OGM.Adjustthe volumebypressingSpeakerVolume 115 Press_ toexit. Erasing Outgoing 11 Press _, Message (OGM) [_, {_. Press [_ or [_ to select MSG CTR OGM or F/T OGM. 3 Press {_ when the screen displays your selection. Press _. 5 Press {_ to erase the OGM--OR--Press Press _ to exit. Activating Press {_ [_ to exit without erasing. Message Center Mode until the FAXandF/T lights are on. _e"FAX t MSG CTR ,,_.F/T Message Indicators The Voice and/or FAXindicator lights flash when you have voice messages and/or faxes waiting for your review. Once you listen to the message or print the fax, the light st%s flashing. The LCDscreen displays the total number of voice (including memos) and/or fax messages stored in Message Center memo13:. [ U0 ]: C:E ::03 F:i:::i ::.:::: 02 ] ¸¸7¸¸ MES Playing Voice Messages SAG E CENTER and Memos Followthe stepsbelowto listentovoicemessagesand memos. press{_. AdjustvolumebypressingSpeakerVolume{_ or_. Allmessagesand memosareplayedin theordertheywererecorded.The display,' showsthenumberofthecurrentmessage,and thetotalnumberof messages. IfCallerIDinformationwasreceived,the FA)CJMFC beepsduringthemessage and displaystheCallerIDinformationforonesecond. Duringplayback,thescreendisplaysthetimeand datethe messagewas recorded. !:2 Use[_ atthe endofthemessageto repeata message.Use{_ toskipto the nextmessage.Youcanpress{_ and [_ repeatedlyuntilyoureachthe messageNu wanttoplat,: press_ Printing toexit. a Fax Message Onceyouprint a new fax message stored in memol?;it is erased from the memory automatically,: Press[_. 2 Aftertwoseconds,theFA_VMFC beginstoplat,'voicemessages. Afterplayingvoicemessages,thedisplay,' asksifyouwanttoprintfax messagesthat arein thememory,:Thereis no display,'messageif thereareno faxes. I i_--i .i. :: i 3 i:::..D _-:':-? .:::. :: i"i E..j Toprintthefaxesin memory,; press[_ --OR-Press[_ toexitwithoutprinting. CHAP TE R E I GH T Backup Printing Option WhenyouchooseFAX:ONin theMessageCentermode,all incomingfax messagesarestoredin the availablememowforretrieval.% print a backupcopy automatically,; turn thisoptionon. press_, {_],{_. Thescreenpromptsyouto selecta setting. (I iiii: i:::i C:i.::: :i:i..iT :: 0 i..i I ) :3E L..E UP C::'i" P + i::i: -? :ii:::3Ei" Press{_ or{_ to display,' ON (or OFF), 3 Press{_ whenthescreendisplaysyourselectedsetting. Press_ Erasing toexit, Messages Ifyouchoosetoeraseallfaxmessages,theFAX/MFC willprint anypreviously unprintedfaxmessagesbeforeerasingthemfrommemory,: Faxmessagescannot beerasedindividually,: Youcan erasevoicemessagesand memosindividually,_ orall atonce. To erase voice messagesindividually 11 Press{_. Aftertwoseconds,theFAX/MFC beepsand beginsmessage playback.Eachmessageisprecededbyonelongbeep,andfollowedbytwo short beeps. % erasea specificmessage,press_ immediatelyafterthetwoshort beeps,orwhilethe messageisplaying.Thescreenprompts: .L :: i i:::..D .:::. :: i"i i...i :3 press toerasethemessage --OR-Press{_ tocancel. ¸¸7¸¸ MES SAG E CENTER Toerasemessages all atonce Press_. Thescreenpromptsyouto choosewhatthekindofmessages youwantto erase. '.:::; i:::i i:::r: 'i 2 4. _ ',:i:. '.:::; i:::'i Press_ or{_ to selecterasingallvoicemessages(VOICE),alldocument messages(FAX),or allmessages--bothvoiceand fax--(MSG). !3 Press[_. ,4 Press[_ toerase--OR--Press _ tocancel. Setting Maximum Time for Incoming Messages YourFASVMFC comessettoreceivevoiceand faxmessagesupto 30secondslong. Youcanchangethissettingto anylengthfrom20secondsto 60seconds,in 5secondincrements.Thissettingalsoappliesto thePersonalMailboxICMand Memo. Press_, [_, @. Thescreenpromptsyouto selecta maximumtime. ([ _:-ili:.i •:::= i:::. L.. i:::. L.. i iiiil-ii!!: i_i _:..:.:i C: "=::," 7 =::.: .:::=i:::. i ]) Press[_ or{_ to selectthemaximumtimesettingforincomingmessages. Press[_ whenthescreendisplaysyoursetting. press_ Setting See Ring Delay p. 35 toexit. Toll Saver Whenyousetthetollsaverfeature,theFA_VMFC answersafter4 ringsifyoudon't havemessages,and after2 ringsif youdo havemessages.Thisway,; whenyou callNut FAX/MFC, if it rings3 times,youknowNu haveno messages,and can hangup, avoidinganytollcharge. When%11SaverisON,it overridesyourRingDelay,' setting.%11Savermustbe off fortheFA_VMFC to operateusingNut RingDelay,' setting. press_, 2 {_,{_. Press[_ or{_ to selectON (or OFF). Press[_ whenthescreendisplaysNut selection. 4 press_ toexit. CHAP TE R E I GH T ICM Recording Monitor Thisfeatureletsyouadjustthespeakervolumeforvoicemessagesyoumonitoras theycomein. Youcan selectLOW,MEDIUM, or HIGH,or youcanturn the monitorOFFsoyouwillnothearmessagesas thU comein. press_, {_,{_. :2 Use{_ or{_ toselectLOW, MEDIUM, HIGH,orOFF. 13 Press{_ 4 press_ whenthescreendisplaysyourselection. toexit. Recording a Memo Amemoisstoredand playedas a voicemessage. Press_. :2 Whenthedisplaypromptsyoutopickup thehandset,speakintothehandset to recordyourmemo. Yourrecordingcanbe aslongastheIncoming MessageMaximumTime.(_, {_],{_) :'3 Press_ orreplacethehandsetwhenyou'refinished. Recording a Conversation You can record a telephone conversation by pressing _ during the conversation. Your recording can be as long as the Incoming Message Maximum Time. You and the other party will hear a beep every 15 seconds while recording. You cannot record a conversation using the Speaker Phone. Press _ to exit. Paging/Fax Forwarding WhenPagingissetto ON,yourFA_MFCdialsthepaget"numberyou'veprogrammed,and dialsNut personalIdentificationNumber(PIN) whenconnected, to activateyourpagerandletyouknowNu havea faxorvoicemessagein the MessageCentermemory. WhenFaxFot_varding issettoON,yourFAX/MFC dialsthefaxmachinephone numberyou'veprogrammed,andforwardsanyfaxesNu've received. You cannot use Paging and FaxFot_vardingat the same time. ¸¸7¸¸ MES Programming il, ,_ Press _, Paging SAG E CENTER Number {_, {_. !2 Press[_ or[_ untilthe screendisplays: I F::R E3i1i".iE3 J Press[_]. Thescreenpromptsyoutoenteryourpagernumbel: Enteryourpagerphonenumber(up to20digits)followedby1_ 1_. Do notincludetheareacodeifit isthe sameasthat ofyourFA_MFC.b_r 5 Press[_. 6 Ifyourpagerrequiresa PIN, enterthe PIN, press[_l, press[Rdid/P,use}, enter Nut FAXJMFC telephonenumbel;thenpress[_ [_. bur ea'al,zpl< --OR-Ifyoudonotneeda PIN,press_, enterthetelephonenumberof yourFA_'CJMFC, thenpress[_ [_l. b>rea'ample,{ltdid/P,use][_[_% Press_. 8 Press_ toexit. Youcannotchangea Pagingnumberor PINremotel> Programming Press_, 2 a Fax Forwarding Number [_, _. Press[_ or1_ untilthe screendisplays: [ F::i:::i ::'::F::0 F;I: i._.i i:::i F;I: EE ) i3 Press_. Thescreenpromptsyoutoenterthenumberofthefaxmachine wherefaxeswillbeforwarded. 4 Entertheforwardingnumber(up to20digits). 5 press[_. press_ toexit. Youcanchangea FaxForwardingnumberremotely(Seepage69). iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Remote Retrieval Youcan callyourFA_VMFC fromanytouchtonephone (orremoteGroup3 fax machine)and usea RemoteAccessCodeandotherbuttonpressesto retrievevoice (andfax) messages.Youcanalsoprogrmnand changesomesettingsforyour MessageCenter. Using Remote Access Code 11 DialyourFASUMFC phonenumberfroma touchtonephone. 2 WhenyourFAS"VJMFC answersandbeeps,immediatelyenteryourRemote AccessCode. 13 TheF_MFC signalsthekindsofmessagesreceived: 1 long beep--Fax 2 long beeps- message(s) Voice message(s) 3 long beeps -- Fax and Voice message(s) No beeps- No messages. TheF_VMFC thenpromptsyouwithtwoshortbeepsto entera command. IfNu waitlongerthan30secondsto entera command,themachinehangs up. Ifyouenteran invalidcommand,the machinebeepsthreetimes. press{_ [J_to resetthe FA_'VJMFC whenyoufinish. 6 Hangup. IfNut F_VMFC issettoND, NUAL mode,youcan accessthe MessageCenterby waitingabout2 minutes,thenenteringtheRemoteAccessCodewithin30 seconds. Changing Remote Access Code EnteryourRemoteAccessCodewhentheFAS_MFC picksupyourcall,soyoucan accessfeaturesremotely,: Theaccesscodeispresetto 159-x--, butyoucanchange this. 1 Press_, _, {_. Entera three-digitnumberfrom000to 999,then{_. Youmustendthe RemoteAccessCodewith[_. Donotusethesamedigitsthat appearin Nut RemoteActivation orDeactivation Codes(seepp. 50-51),or PersonalMailbox Codes. 3' Wait2 seconds. :4 press_ toexit. ¸¸7¸¸ MES Remote Control SAG E CENTER Commands Followthe commandsbelowto accessfeaturesremotely. WhenyoucallyourFAX/ MFCand enteryourRemoteAccessCode(Thefactowsettingis 159-X-), thesystem willsignalyouwithtwoshortbeepsto entera remotecontrolcommand. Remotecontrolcommands • 91 Detail Operation Playing voice messages Afteronelonglleep,tileb'A_V\/b'C playsIC\/aM \/emo. 1 _ Press_ whilelisteningto an ICMor Memomessagetoplay it a%iu. Ifyou press[1}beforea message,youwillhear the previousmessage. (Skipback) 2 I_ (Skipnext) WhileplayingICMor Memoyou can skiptonext message. 92 9 STOPPlaying Record Memo Stopplayingthe ICMor Memo. Afteronelongbeep,you can recorda memo.t_u can stop recordingby pressing_. 93 Erase all ICM & Memo Ifyou hear onelongbeep,tileer_kseis accepted.Ifyou hear threeshort beeps,you cannoterasebecauseall voicemessages haxenot beenplayed,or thereis no voicemessagetoerase. *Thiscodeerasesall recordedmessages,not oneat a time. 94 Play and Record OGM in memory 2 Record 95 21 F/T OGM OGM MSGCTR TileFA_MFCplaystileselectedOGM.Youcan stopplayiug OGMsbypt:essing{_. 2 F/T OGM 1 MSGCTR OGM Afteronelongbeep,you can recordthe selectedOGM._u will hear tilemessageplayedonce.}_u can stoprecordingtile messagebypressing[_J. Changing Fax Forwarding/ Paging setthlg 1 OFF 2 FaxFolwardiug 9 Paging 4 FAX FWDNO. 96 Retrieve Fax 1 Memot 3rStatusList 2 Retrieveall FAX Eutel:the uumbel: of a remote fax machine to receive a report o1: stored fax messages. 3 EraseFAXin tile Ifyou hear onelongbeep,you can erasetilefaxmessagefrom tileuleulol)'. uleuloI)' 97 Checkthe receivi.g status 12 FAX VOICE 98 Change Answer Mode F/T ! MSG FAXCTR 90 Ifyou hear onelongbeep,tilechange isaccepted.Ifyou hear threeshort beeps,you cannotchangeit becausetileconditions haxenot beenmet (Example:registeringpagingnumbe_9.You can registeryourfaxforwardingnumberbyusing 4. F'KK FWD NO(Seepage 71). Onceyou have registeredtilenumbel;tile b'A_MFC willturn automaticallyto "FAXb'WD:ON" mode.Then retrievea Memol3rStatusListby entering_ _ {_ (Seepage 70) tomakesuretileFax Forwardingnumberyou registeredis correctin tileList. Exit }_u can checkwhetheryourb'AX/MFC has receivedanyFAXor VOICEmessages.Ifyes,youwillhear one longbeep. Ifno, you willhear three short beeps. Ifyou hear onelongbeep,you can changethe ausvxermode.If you hear three short beeps,you cannotchangeit. (Example: Thereis no MSGCTROGMwhenyouwant tochange toMSG CTRmode.) Aftera longbeep,}rOllcan exit remotecontrol. CHiAPTE R E I GHT Retrieving Memory Status List Youcan retrievetheMemoryStatusListfroma remotefaxmachineto seeif you haveanyfaxmessages. DialyourFAS_MFC's number. 2 Whenyouhearthebeep,immediatelyenteryourRemoteAccessCode (Thefactorysettingis_ _ _ _ ). 13 Whenyouheartwoshortbeeps,usethedialpad to press[_ [_ {_. Usingthedialpad,enterthenumber(upto 20digits)ofthe remotefax machinewhereyouwantthe Memo13,' StatusListforwarded,andthenpress Youcannotuse{_ and{_ asdialnumbers.However, ifyouwantto storea pause,press{_. AfteryouhearNut FA_'CJMFC beep,hang upand wait. YourFA_MFC callstheremotefaxmachine.Theremotefaxmachineprints theMemouStatusList. Retrieving Fax Messages DialyourFAS_MFC's number. 2 Whenyouhearthebeep,immediatelyenteryourRemoteAccessCode (Thefactorysettingis_ _ _ {_ ). Assoonasyouheartwoshortbeeps,usethe dialpad topress{_ E_ E_. Usingthedialpad,enterthenumber(upto 20digits)ofthe remotefax machinewhereyouwantyourfaxmessagesforwarded,and then press_ [_]. Youcannotuse{_ and{_ asdialnumbers.However, ifyouwantto storea pause,press{_. ::5 AfteryouhearNut FA_'CJMFC beep,hang upand wait. YourFA_MFC callstheremotefaxmachine.Theremotefaxmachineprints yourfaxmessages. ¸¸7¸¸ MES Changing Fax Forwarding SAG E CENTE R Number Youcanchangethedefaultsettingofyourfaxforwardingnumberfroma remote faxmachine. DialNur FA_MFC numbel: 2 WhenNu hearthebeep,immediatelyenterNut RemoteAccessCode (Thefactorysettingis[_ [_ [_ {_ ). WhenNu heartwoshortbeeps,usethedialpadtopress{[_[[_ [[_. Enterthenewnumberofthe remotefaxmachinewhereyouwantyourfax messagesforwarded,and thenpress_ [_. Youcannotuse_ and[_ asdialnumbers.Howevel; ifNu wantto storea pause,press{_1. % retrievetheMemowStatusList,whenyouheartwoshortbeeps,usethe dialpad topress[_ [_ [_. !6 Usethe dialpad to enterthenumberofthe remotefaxmachine(upto 20 digits),and thenpress{_ {_. AfteryouhearyourFA)UMFC beep,hang upandwait. YourFAS"CJMFC callsthe remotefaxmachine.Theremotefaxmachineprints theMemouStatusListshowingthe newforwardingnumber. Checktheforwardingnumbel: Iftheforwardingnumberisincorrect,returnto Step1to resetit. CHAP TE R E I GH T CHAPTER aBRaHam NINE |iiiiiiiiiiiiiiiiiiiiiiiii Message Center Pro i ii iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Message Center Pro MessageCenterProworksasan additionalenhmlcementofMessageCenterand providesNu withpersonalMailboxand Voice-on-Demand. 13ptofivePersonal Mailboxesareavailable.Voice-on-Demand storesvoiceinformationmessagesfor someonecallingNu. Thesememouboxesallowyouto storevoicemessagesthat providecallerswithmoreinformationautomaticallyand effectively,_ soyoudon't haveto answerthecallNurself. Start with a Plan Beforeyoucan recordyouroutgoingmessages(0GMs),youneeda plan. Decide whatyouwillstorein eachVoiceInformationmemouboxsuchasdirectionsto Nut homeorbusiness,and thenumberyouwillgiveit. Choosewhowillhavea personalmailbox.Telleachpersonwitha personalmailboxtoprepareto record an 0GMand choosea fou>digitpassword. Prepare one 2nd LevelOGM that identifies the type of information in each Voice Information memory box number and another 2nd Level OGM that identifies the name and box number of each person with a Personal Mailbox. Finally,; preparea 1stLevel0GMthat identifiesyourcompany(orfamily)and directscallerstoeitherVoice-on-Demand (VoiceInformation)or Personal Mailboxes.Alsoexplainthey,' can justleavea generalvoicemessageor senda generalfaxafterthebeep. CHAPTER NINE Setting Up Message Center Pro Youmustsetup MessageCenterProin thefollowingorder:However, if youare usingonlyVoiceInformation,followsteps1,3,5, 6 and7. Ifyouare usingonly personalMailbox,followsteps2,4, 5,6 and7. RecordVoice-on-Demand informationmessages. (_, 2 RecordOutgoingMessage(OGM)and PasswordforeachpersonalMailbox. (_, 3 _, _) m,%) Record2ndLevelOutgoingMessage(OGM)forVoiceInformation. (_, _, %) Record2ndLevelOutgoingMessage(OGM)forPersonalMailbox. Record1stLevelOutgoingMessage(OGM). 16 TurnMessageCenterProON. ActivateMessageCenterMode. iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Voice Recording, Playing and Erasing Voice TheVoice-on-Demand allowsyoutostorevoicemessagesintothememoryboxes respectively. Youcan usethememouboxestoprovidecallerswithmore informationautomaticallyandeffectivel},; withoutansweringthecallyourself. Information is included in this section. Recording Voice information in Memory Box press _, 2 _, {_. Press{_. Thescreenpromptsyoutoentera VoiceMemogBoxnumbe_: {UOiC:E i..iO.:_. Entera memo€boxnumber(01-99). ] See Setting Maximum Time for Incoming Messages Time p. 65 Press[_. Thescreenprompts: [ F:I: E C:...E F:I: i:::i :iii: E ...F::'L..i:::i :?? ] Press_, thenpickupthe handset.Recorda messageupto the IncomingMaximumMessageTimeyou'veset. !16 Replacethehandset.TheF_'VJMFC playsbackyourmessage. i7 % leaveanothermessage,returnto Step3. 8 Press_ Playing Press_, !2 Press toexit. Voice Message in Memory Box {_, {_. Thescreenpromptsyoutoentera VoiceMemory' Boxnumber. [ i...i0 i C:F:: i..i0 ,, ::_ } !13 Entera memo€ boxnumber(01-99). press[_. Thescreenprompts: [ F:I: E C:...E F:I: i:::i :iii: E ...F::'L..i:::i :?'? J 115 Press{_. TheI_'_/MFC playsthemessagestoredin theselectedmemo_?' box. AdjustvolumebypressingSpeakerVolume{_ or_. Erasing Press _, !2 Voice _, Memory Box _. Press[_. Thescreenpromptsyoutoentera VoiceMemory' Boxnumber. [ i...i0 i C:E i..i0 ,, ::_ } 13 Entera memo€boxnumber(01-99). 1:4 press[_. Thescreenprompts: [ F:I: E C:...E F:I: i:::i :iii: E ...F::'L..i:::i :?? 115 Press_, } {J_to erasethevoicemessagestoredin the selectedmemorybox. CHAPTER NINE iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Personal Recording, Playing and Erasing Personal Mailbox OGMs is included in this section. Mailbox Callerscanentera confidentialfaxorvoicemessageintooneoffivepersonal mailboxes.Eachmailboxis accessedbya pre-determined password,to help protecttheprivacy,' ofmultipleFA_'CJMFC users.Thesamepasswordis necessauto retrievethesemessagesremotely,: Recording Personal Mailbox OGM/Password Press_, 2 [_, _]. Thescreenpromptsy,'outo selecta mailboxnumbe_: ([ _-0 ..".. 0 _.:_. :ii:::iii: ::::: i:::i i:::r':T ,, 4. Ei' I) 13 Press{_ or_ to display,' yourselectedmailboxnumbel: 4 Press{_ whenthescreendisplaystheselectedmailbox.Thescreenthen promptsyouto entera 4-digitpassword. {F::: i:::i :iii: :iii: i._.i 0 F:I: i:::i ::_ ::.:: ::.:: ::.:: } 5 Enter the 4-digit code you want to use as your password. 6 Press _, then pick up the handset. Record an OGM (no longer than 20 seconds) that informs users they can send a fax or voice message. !8 Replacethehandset.TheFA_VMFC playsbackyourOGM. Press_ toexit. Playing Incoming Messages in Personal Mailbox and Memo Thescreendisplayswhetherit has receivedanymessages.If anymailboxes containmessages,thescreenwillalternatelydisplay,' the numbersofthose mailboxes,withhowmanyVOICE andFAXmessagestheMessageCenterhas stored. To listen to voice incoming messages and memos in your mailbox, or to print faxes in your mailbox, you will need your 4-digit password. Press {_, while holding down _. Press {_ or {_ to display,'the mailbox number you want to select. :::3 Press{_. Thescreenthenpromptsyouto enteryour 4-digitpassword. Enteryourpassword. Press{_. TheFM'{/MFC playsbackvoiceincomingmessagesandmemos storedin themailbox,thenprintsfaxesstoredin themailbox. Erasing Incoming Messages and Memos From Personal Mailbox Youcanerasevoiceincomingmessagesand memosindividuallyorall atonce. Youcannoterasefaxincomingmessagesindividually,: Toerase an individual message See Press [_, Recording OGM/ Password ::2 Press{_ p. 76 !13 press_. while holding down _. or{_ to display,' thenumberyouwanttoselect. ThescreenthenpromptsNu to enteryour4-digitpassword. :,4 Enteryourpassword. 5 Press_. TheFA_'CJMFC beginsto plat,'backmessages.Eachmessageis precededbyone longbeepand followedbytwoshortbeeps. press_ immediatelyafterthetwoshortbeeps,orwhilea messageis playingtoeraseit. Thescreenprompts: I J_J: :3 J"J:3i:iii ? Press{J_to erase --OR-PressE_ toexitwithouterasing. Toeraseall messages Press_, whileholdingdown_. 2 Press[_ or{_ to display,' yourselectedmailboxnumber. 3 press{_. ThescreenthenpromptsNu to enteryour4-digitpassword. 114 Enteryourpassword. Press_. 16 Press[_ or{_ to selectVOICE(eraseallvoicemessages),FAX(eraseall faxmessages),orMSG(eraseallmessages). CttAPTE R NI NE Press_ whenthescreendisplaysyourselection. 18 press{J_toerase --OR-press{_ toexitwithouterasing. Recording Memo Whileholdingdown _, in Personal Mailbox press[_Tg_. press{_ or_ to display,' the mailboxnumberyouwantto select,press_. 3 pickupthehandsetand recordyourmemo(nolongerthanthe Incoming MessageMaximumTime). Replacethehandsetorpress_. Remote Retrieval of Incoming Messages and Memos In Personal Mailbox DialyourFA_MFC numberfroma touchtonephone (orfromfaxmachine ifyouplanto retrievefaxmessages). 2 DuringtheMessageCenterProOGM(lst Level),immediatelyenter{j_ [_ {_ to accessPersonalMailbox. :3 Whenyouhear2ndLevelOGM,enteryourPersonalMailboxnumber (o>x---os,x-). de Recording OGM/ Password p. 76 4 WhenyouhearyourPersonalMailboxOGM,enteryour4-digitpassword.If therearenomessages,thelinewilldisconnect.Iftherearemessages,you willhearthevoicemessagesbegintoplay,:press{T]toreplay,' a message whileitisplaying, press{_ to skipa message,press{_ tostopmessage playback,press{_ to eraseallmessages. !5 Replacethehandset. iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Recording Recording, Playing and Erasing Second Level OGMs is included in this section. Second Level OGM Aftercallershavepressed{_ _ {_ forpersonalMailbox,or[3__ {_ forVoiceon-Demand, theywillneedtohearmoreinstructions fromyouinthe2ndLevel OGM.Makesureyoutellcallersthememogboxnumbersofspecificvoicemessages (23--x-,24 --x-,2 5--x-,etc.) andthenamesandmailboxnumbers(0 1--x---05 --x-) forpersonalmailboxes. 3 press_, [_, {_]. Thescreenpromptsyouto selectan OGM. Use [_ or _ to display MAIL BOX or VOICE ON DEMAND. Press{_. Thescreenprompts: [ F:?. E C:...E F:?. i:::i :SE ...F::: L..i:::i :?'? 4 Press_, seconds. J thenpickupthe handset.Recorda messagenolongerthan 20 !5 Hangup. TheFA_VMFC playsbacktheselectedsecondlevelOGM. 16 Press_ toexit. Playing Press_, Second Level OGM _, {_. Thescreenpromptsyouto selectan OGM. 2 use_ or_ todisplay MAIL BOX or VOICE ON DEMAND. 13 Press_. Thescreenprompts: [ F:?. E i::....E F:?. i:::i :SE ...F::: L..i:::i :?'? 14 Press_. 115 press_ Erasing 1 Press_, } Adjust thevolumebypressingSpeakerVolume_ or_. toexit. Second Level OGM E_},{_7].Thescreenpromptsyouto selectan OGM. Use_ or_) todisplayMAILBOXorVOICEON DEMAND. 113Press[_. Thescreenprompts: [ F:I: E i::....E F:I: i:::i :iii: E ...F::: L..i:::i :?'? 114press_, {_. 15 Press_ toexit. } CHAPTER NINE iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Recording Recording, Playing and Erasing Hrst Level OGMs is included in this section. First Level OGM Thisisthe announcementall callerswillheat: Inthis announcement,youmust tellcallershowto selecttheoptionfor PersonalMailbox(press{_ _ {_) or Voice-on-Demand (press[_ {_ [:_). Thisoutgoingmessageshouldalsotell callersthat afterthebeepthey,' can leavea voicemessage,orthey cansenda fax. press_, {_, [_. Thescreenpromptsyouto selectan OGM. Use{_ or{_ to displayMSGCTRPRO. Press_. Thescreenprompts: {R E C:...E Ri:::i S E ...F::' L_i:::i '? ? Press_, seconds. ] thenpickupthe handset.Recorda messagenolongerthan 20 !5 Hangup. TheFAX/MFC playsbackthefirstlevelOGM. 6 Press _ Playing Press_, to exit. First Level OGM {_, {_. Thescreenpromptsyouto selectan OGM. Use{_ or{_ to displayMSGC1_ PRO. 3 Press{_. Thescreenprompts: {F:?. E i:::: ....E F:?. i:::i :SE ...F::: L... i:::i :?'? 5 Press{_. AdjustthevolumebypressingSpeakerVolume{_ or_. Press_ toexit. Erasing Press_, 2 } First Level OGM {_, {_. Thescreenpromptsyouto selectan OGM. Use{_ or{_ to displayMSGCTRPRO. Press{_. Thescreenprompts: {F:?. E i:::: ....E F:?. i:::i :SE ...F::: L... i:::i :?'? 14 press_, {_. !5 Press_ toexit. } iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Turning On Message Center Pro Thisisthefinalsteptoturn on MessageCenterPro. Youmusthavealready storedinformationin PersonalMailboxesand/orin Voice-on-Demand memou boxes.Youmusthaverecordeda 1stLeveland a 2ndLevel0GM. press_, {_,{_. !2 Thescreenpromptsyouto selectONorOFF. 3 Use[_ or{_ to selectON (or OFF). Press_ whenthescreendisplaysNut selection. Press_ toexit. CHAPTER NINE CHAPTER TEN mmmmmmmmmmmmmmmmmmmmmmmmmmmmmm ,Lists iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii FAX/MFC Activity You cml print the following lists and reports: [ i ,, i:::iC 'l" ,, l::i:E F::'0 l::i:'l' ] ActivityReport lists information about the last 30 incoming and outgoing faxes. %Xmeans Transmit; RXmeans Receive. [ 2. Lists names and numbers stored in l:::lL..(.... (::):(:l:::l( .... One Touch and Speed Dial memor},; in numerical order. [ 3. '1"El ...... :1:1..1 (::)E::.:: ] ALLDIALlist (above),alphabeticall},: [ 4. (::::OU E(::I:(:::' l:::l(:iii(iii: ] Checkcoverpage format. [ !)5. C:I:::IL.. (.... E:I:::IC:K (:(:iii:G ] CheckCall BackMessageformat. [ 6 :: U :iii:EF:I: 0 F:::T'): i:::ii..i :iii: ] ListssettingsforUSEROPTIONS, TELOPTIONS,SETUPSYSTEM, SETUPMSGCTRand %TUP MC PRO. [ 7 :: ::.::(:i:(:'(" (::i: EF:O R( ] You can print a Transmission VerificationReportafter all faxesyou send. ] Listssummag information and amount ofoccupiedmemory. ] ListsCallerIDnames/numbers, and time and date ofcall. To print a report See _FC Activity p. 83 Press _, {3_. 12 Enterthenumberofthereportyouwantto print. Forexample,press[_ to print theTEL.INDEX. i'3 Press_. 4 Press_ Activity toexit. Report Interval Youcan settheFb_MFCto printactivityreportsat specificintervals(6,12,24 hours,2,4,or7 days). Evenifyousetthe intervalto OFEyoucanprintthe report at anytimebyfollowingthestepsin theprevioussection. press_, [_, [_. Thescreendisplaysthe currentintervalsetting. [i:::iC:'i ,, j:;i:j:::'"j" ,, :: 0 F:F: J Press{_]or_ to chooseyoursetting.Ifyouchoose7 days,thescreen promptsyouto choosea dayatwhichtobeginthe7-daycountdown. 3 Whenthescreendisplaysthesettingyouwant,press{_]. 4 Enterthetimetobeginprinting,in 24-hourformat. (Forexample,enter 19:45for7:45Pro). !5 Wait2 seconds. 6 Press_ to exit. Transmission Verification (Xmit) Report Youcan usetheXmitReportasproofthat yousenta fax. Thisreportliststhe nameorfaxnumberofthe receivingparty,;thetimeand dateoftransmission, and ifthe transmissionwassuccessful. When the feature is OFE the report is printed automatically only if there's an error during transmission. If the report indicates NG, send the document again. If the report indicates you should check the readabili_, of certain pages, resend those pages. When the feature is ON,the report is printed with every fax you send. /1 Press_, _], {_. !2' Press{_ or[_] to selectON (or OFF). 1'3 Press{_. Press{_ toexit. CHAPTER ELEVEN mmmiimmmmiimmmnnimmmmiimmmmiimmmmiimmmm Important lnfomadon iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Standard Telephone FCC Notices and These notices are in effect on models sold and used in the United States only. This equipment is hearing When programming to emergency • aid compatible. emergency numbers and/or making test calls numbers: Remain oll the line and briefly explain to the dispatcher the reason for the call before hanging up. • Perform such activities in the off-peak hours, such as early morning or late evening. ThisequipmentcomplieswithPart68ofFCCRules.Ontherearpanelofthis equipmentis a labelthatcontains,amongotherinformation,theFCCRegistrationNumberand RingerEquivalenceNumber(REN) for thisequipment.You must,uponrequest,providethis informationtoyourtelephonecompan},: You may safely connect this equipment to the telephone line by means of a standard modular jack, USOCRJllC. AnFCCcomplianttelephonecordwitha modularplugisprovidedwiththis equipment.Thisequipmentis designedto beconnectedtothe telephoneline or premiseswiringusinga compatiblemodularjackthat isPart68compliant.See theInstallationsectionofthismanualfordetails. CHAPTER ELEVEN TheRENis usefulto determinethe quantityofdevicesyoumayconnecttoyour telephoneline andstillhavethosedevicesringwhenyourtelephonenumberis called.In most,butnot allareas,the sumofthe RENsofalldevicesconnectedto onelineshouldnotexceedfive(5).% be certainofthe numberofdevicesyou mayconnecttoyourline,asdeterminedbythe REN, Nu shouldcontactyour localtelephonecompanyto determinethemaximumREN foryourcallingarea. IfNut faxdamagesthe telephonenetwork,thetelephonecompanymaydiscontinueyourservicetemporarily.Ifpossible,theywillnoti_,'Nu in advance.Butif advancenoticeisnotpractical,youwillbenotifiedassoonaspossible.Youwillbe informedofyourrighttofilea complaintwiththe FCC. Yourtelephonecompanymaymakechangesto itsfacilities,equipment,@erationsorproceduresthatcouldaffecttheproperfunctioningofyourequipment.If theydo,Nu willbenotifiedin advanceto giveyouan opportunity,' to maintain uninterruptedtelephoneservice. IfyouexperiencetroublewiththisFAX/MFC, pleasecontactBrotherCustomer Serviceforinformationonobtainingserviceor repair.Thetelephonecompany mayaskthatyoudisconnectthisequipmentfromthelineuntiltheproblemhas beencorrectedoruntilyouaresurethat theequipmentisnotmalfunctioning. If you are not able to solvea problemwith your FAX/MFC, contact Brotherat USA: 1-800-284-4329 (voice) z-908-575-8790 (fax) From within Canada: 1-800-853-6660 (voice) 1-514-685-4898 (fax) From within Montreal: 1-514-685-6464 (voice) International EnergyStarComplianceStatement ThepurposeoftheInternationalEnergy,' StarProgramistopromotethedevelopmentand popularizationofenergpefficient officeequipment,whichincludes computers,monitors,printers,facsimilereceiversand copymachinesworld-wide. Asan InternationalEnergy,' Starpartner;BrotherIndustries,Ltd.hasdetermined that thisproductmeetstheguidlinesoftheprogram. WARNING Forprotectionagainstthe riskofelectricalshock,alwaysdisconnectallcables fromthewalloutletbeforeservicing,modi_qngorinstallingtheequipment. Thisequipmentmaynotbeusedoncoinservicelinesprovidedbythetelephone companyor connectedtopartylines. Federal Commission tice (For USA Only) Compliance No- Thisequipmenthas beentestedand foundto complywiththelimitsfor a ClassB digitaldevice,pursuantto Part 15oftheFCCRules.Theselimitsaredesignedto providereasonableprotectionagainstharmfulinterferencein a residential installation.Thisequipmentgenerates,uses,and can radiateradiofrequency energyand, ifnotinstalledand usedin accordancewiththeinstructions,may causeharmfulinterference to radiocommunications.However; thereisno guaranteethatinterference willnotoccurin a particularinstallation.Ifthis equipmentdoescauseharmfulinterferenceto radioortelevisionreception,which canbedeterminedbyturningtheequipmentoffandon, theuserisencouragedto tUto correcttheinterferencebyoneor moreofthefollowingmeasures: • Reorientorrelocatethe receivingantenna. • Increasetheseparationbetweenthefaxequipmentand thereceive_: • Connectthefaxequipmentona separatecircuit. • Consultwiththe dealeror an experiencedradio/TVtechnicianforhelp. Industry Canada Compliance ment (For Canada Only) State- ThisClassBdigitalapparatusmeetsall requirementsoftheCanadianInterference-Causing EquipmentRegulations. Cet appareil numdrique de la classe B respecte toutes les exigences du R_glement sur la mat6riel brouflleur du Canada. Brothercannotacceptanyfinancialor otherresponsibilities thatmaybethe resultofyouruseofthisinformation,includingdirect,specialorconsequential damages.Therearenowarrantiesextendedorgrantedbythisdocument. Theserialnumbermaybefoundonthelabelaffixedtothebackoftheunit. For yourconvenience, notethenumberbelowand retainthisOwner'sManualto CHAPTER ELEVEN serveasa permanentrecordofyourpurchase,in theeventofa theftorfire,orfor futurereference. MODEL NO.FAX1570MC, MFC1870MC, MFC1970MC (Circleyourmodelnumber) SERIALNUMBER NAMEOF DEALER DATEOFPURCHASE Important Safety Instructions Read all of these instructions. Savethemforlaterreference. Followallwarningsandinstructionsmarkedontheproduct. _4....Unplugthisproductfromthewalloutletbeforecleaning.Donotuseliquid oraerosolcleaners.Usea dmnpclothforcleaning. 5 Donotusethisproductnearwater. 6 Donotplacethisproducton an unstablecart,stand,or table.Theproduct mayfall,causingseriousdamageto theproduct. Slotsand openingsin the cabinetand thebackorbottomareprovidedfor ventilation;toensurereliableoperationoftheproductand toprotectitfrom overheating,theseopeningsmustnotbeblockedorcovered.Theopenings shouldneverbeblockedbyplacingtheproductona bed,sofa,rug,orother similarsurface.Thisproductshouldneverbeplacednearorovera radiator orheater.Thisproductshouldneverbeplacedin a built-ininstallation unlessproperventilationisprovided. 8 Thisproductshouldbe operatedfromthetypeofpowersourceindicatedon thelabel.IfNu arenotsureofthe typeofpoweravailable,consultwithyour dealeror localpowercompany,: 9 Thisproductis equippedwitha 3-wiregroundingtypeplug,a plughavinga third (grounding)pin. Thisplugwillfitintoonlya grounding-type power outlet.Thisis a safetyfeature.IfNu areunabletoinserttheplugintothe outlet,contactyourelectricianto replaceyourobsoleteoutlet.Donotdefeat thepurposeofthe grounding-type plug. 10 Donotallowanythingto restonthepowercord.Donotplacethisproduct wherepeoplecanwalkon thecord. 11 If an extension cord is used with this product, make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes (USAonly). 12 Do not place anything in front of the FAUMFCthat will block received faxes. Do not place anything in the path of received faxes. ]3 Do not touch a document during printing. 1+4 Never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never spill liquid of any kind on the product. '15 Do not attempt to service this product yourself, as oening or removing covers may expose you to dangerous voltage points and/or other risks, and may void your warranty. Refer all servicing to a Brother Authorized Service Center. Alist of Brother Authorized Service Centers has been included for your convenience, or you may contact the following Customer Service Numbers for your nearest Brother Authorized Service Center: USA: From within Canada: 1-800-284-4329 (voice) 1-908-575-8790 (fax) 1-800-521-2846 (Fax-Back System) 1-800-853-6660 (voice) 1-514-685-4898 (fax) 1-800-6#1-9#38 (Fax-Back System) From within Montreal: 1-514-685-6464 (voice) 1+6Unplugthis productfrom the walloutlet and referservicingto a Brother AuthorizedServiceCenterunder the followingconditions: A When the powercord is damagedor frayed. B If liquid has been spilledinto theproduct. C If the product has been exposedto rain or water: I1 If the product doesnot operatenormallywhen the operating instructions are followed.Adjustonly those controlsthat are coveredby the operating instructions,hnproper adjustment ofother controlsmay resultin damage and will often requireextensiveworkbya qualifiedtechnician to restorethe product to normal operation. E If the product has been droppedor the cabinet has been damaged. I= If the product exhibits a distinct change in performance,indicating a need for service. ]_ Toprotectyourproductagainstpowersurges,werecommendtheuseofa powerprotectiondevice(SurgeProtector). CHAPTER ELEVEN Notice-Disclaimer of Warranties BROTHER'SLICENSOR(S) MAKESNO WARRANTIES,EXPRESSOR IMPLIED, INCLUDINGWITHOUTLIMITATIONTHE IMPLIEDWARRANTIESOF MERCHANTABILITY ANDFITNESSFOR A PARTICUIARPURPOSE, REGARDING THE SOFTWARE.BROTHER'S LICENSOR(S) DOESNOTWARRANT,GUARANTEE OR MAKEANYREPRESENTATIONSREGARDINGTHE USE OR THE RESULTSOF THE USE OF THE SOFTWAREIN TERMS OF ITS CORRECTNESS,ACCURACY, RELIABILITY,CURRENTNESSOR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTSANDPERFORMANCEOF THE SOFTWAREIS ASSUMEDBYYOU. THE EXCLUSIONOF IMPLIEDWARRANTIESIS NOT PERMITTED BYSOME STATES. THEABOX_2 EXCLUSIONMAYNOT APPIXTO YOU. IN NO EX_2NT WILLBROTHER'S LICENSOR(S),ANDTHEIR DIRECTORS, OFFICERS,EMPLOYEESOR AGENTS(COILECTIVH_YBROTHER'SLICENSOR) BE LIABI£ TO YOUFORANYCONSEQUENTIAL,INCIDENTALOR INDIRECT DAMAGES(INCLUDINGDAMAGESFOR LOSSOF BUSINESSPROFITS,BUSINESS INTERRUPTION,LOSS OF BUSINESSINFORMATION,ANDTHE LIKE)ARISING OUTOF THE USE OR INABILITYTO USE THE SOFTWAREEXXON IF BROTHER'S LICENSORHASBEENADVISEDOF THE POSSIBILITYOF SUCHDAMAGES. BECAUSESOME STATESDO NOTAILOWTHE EXCLUSIONOR LIMITATIONOF LIABILITYFORCONSEQUENTIALOR INCIDENTALDAMAGES,THEABOVE LIMITATIONSMAYNOT APPLYTO YOU. IN ANYEX_2NTBROTHER'S LICENSOR'SLIABILITYTO YOUFOR ACTUALDAMAGESFROMANYCAUSE WHATSOEVER,ANDREGARDLESSOF THE FORMOF THE ACTION(WHETHER IN CONTRACT,TORT (INCLUDINGNEGLIGENCE),PRODUCTLIABILITYOR OTHERWISE),WILLBE LIMITED TO $50. Trademarks The brother logo is a registeredtrademark ofBrother Industries,Ltd. Brotherisa registeredtrademarkofBrotherIndustries,Ltd. Visioneer PaperPortisa registeredtrademarkofVisionee_; Inc. Windowsis a registeredtrademarkofMicrosoftin the IJ.S.and otherconutries. M1 other terms and brand manual are registered and product trademarks names mentioned of their respective in this companies. Compilation and Publication Notice Underthe supervision ofBrotherIndustriesLtd.,this manualhasbeencompiled andpublished,coveringthelatestproductdescriptionsand specifications. Thecontentsofthismanualand thespecifications ofthisproductaresubjectto changewithoutnotice. Brotherreservesthe righttomakechangeswithoutnoticein the specifications and materialscontainedhereinand shallnotbe responsible foranydamages (includingconsequential)causedbyrelianceonthe materialspresented, includingbutnotlimitedto typographicaland othererrorsrelatingto the publication. CHAPTER ELEVEN CHAPTER TWELVE iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii bleshooting Maintenance Fax-Back System BrotherCustomerServicehasinstalledan easy-to-useFax-BackSystem,soyou cangetinstantanswersto commontechnicalquestionsandproductinformation forallBrotherproducts.Thissystemis available24hoursa day,;7 daysa week. Youcanuse thesystemtosendfaxesto anyfaxmachine,not justtheonefrom whichyouarecalling. Ifyoucan't resolvedifficultywithyourFAUMFC usingthismanual,call ourFax-BackSystem,andfollowthevoicepromptsto receivefaxedinstructions aboutusingthesystem,and an indexofFax-Backsubjects. USA: 1-800-521-2846 From within Canada: 1-800-681-9838 TheBrotherFax-BackSystemnumber(USAonly)hasbeenpreprogrammedon One%uch Key_. Brother Web Home Page on the World Wide YoucanfindmoreinformationaboutBrotherproducts,fromproduct specification sheetsto Frequently AskedQuestions(FAQs), ontheWorldWideWeb. Visitus at h ttp ://www. Brother bro t her com Bulletin Board Brother'sBulletinBoardNumbersare USA: 1-888-298-3616 From within Canada: 1-514-685-2040 CHAPTER TWELVE Error Messages Aswithanysophisticatedofficeproduct,errorsmaysometimesoccur.Ifthis happens,Nut F_'{/MFC oftenidentifiestheproblemand displaysan error message.Thetablebelowexplainsthemostcommonerrormessages. Youcan correctmostproblemsbyyourself.Ifyouneedadditionalhelp,callthe BrotherFax-Back System. USA: 1-800-521-2846 From within Canada: 1-800-681-9838 {.C:i"iE C:K F::' i:::i F::' E F:I: j Thepaperis jammedin theprinter. Unplugthepowercord. 2 Openthepapercoverand removeanyunjammedpaper. Pushthe OPENbuttonto openthetopcovet: Pullthe jammedpapergentlyfromthepaperfeedertowardthebackofthe FAUMFC. Ifthepaperremainsjammed,thenpullit towardthefrontofthe FAUMFC. \ Closethecover. 6 Loadthepaper. TROUBLESHOOTING AND MAINTENANCE I C:i....iiii: i:::ii..i i...iF::' _iii_i:::: i:::ii..ii..i iiii:i::i:J The scanner is dirt),';clean the white bar and the glass strip under the roller with isopropyl alcohol on a lint-free cloth. You'll need to lift the two release levers to release the white bar; be sure to lock them in place when you're through. During cleaning, unplug the power cord for safety. I C:0 M M ,, iiii:i::i: i::i:0 i::ii J Apoor quality phone line resulted in a communications error. Tff the call again. [ C:0 i..ii..iiiii: C:T' :i:0 i..i F::i:::i:i:i.... } You have requested a polling call from another part),; but the other fax machine is not in Poll Waiting mode. { C:Cii...iiiii: F:?. Cii:::'iiii: i..i The cover is not completely closed. I i::):i:_iii_ C:0 i..ii..iiiii:C:T iiii: i::) J The otherparty has disconnectedduring a call or fax. Trycalling the other party. [ i::)0 C:i...iMiiii:i..iT' ,...ii:::i M ] The documents were not inserted or fed properl),; or were too long or too short. i1' Open the front cover. Lift the two release levers to release the white bar. 113 Gently pull the document toward the front of the FA_MI_'C. CHAPTER TWELVE Locktheleversbackin place. 5 Closethecoverandpress_. FrontCover [ Mi:::iC:H i[ i..iE and E F;;: F;;: 0 F;;:::.:: ::.:: } [ F::=F;;: E :iii; :iii; :iii;T'OF::= i.:::E Y ContactBrotherCustomer Serviceat } USA: 1-800-284-4329 (voice) From within Canada: 1-800-853-6660 (voice) From within Montreal: 1-514-685-6464 (voice) [ N0 F;;: E :iii; F::' ON:iii; E...iiii: i...i:iii; "_" ] Thenumberyoucalleddoesnotanswerorisbusy.Youmayalsohavereacheda numbernotconnectedto a faxmachine.Checkthenumberandcall again. See Storing One Touch Dial numbem and [ i..i0 'i" F;;: E iliii]i:iii; 'i"E F;;: E [ili ] You'vetriedaccessinga One%uch or SpeedDiallocationwith no number assignedto it. Storing Speed Dial numbem pp. 2O-22 [ F::'F;;:] i".i"T'iiiilF;;: i:::" i:::i i...i L.."T' ] The print head has overheated. Unplug the FAX/MFCand wait 30 minutes for it to cool. / //? TROUBLESH00TING 7¸ i ¸¸¸ ! ! / ¸¸¸ AND MAINTENANCE {:iii;C:i:::iJ..JJ..JE J:;;:E J:;;: J:;;: 0 J:;;: /() } During cleaning, unplug the power cord. Try cleaning the white bar and the glass strip under the bar. If you still get a scanner errol; contact Brother Customer Service at USA: 1-800-284-4329 (voice) From within Canada: 1-800-853-6660 (voice) From within Montreal: 1- 514-685-6464 (voice) If You Are Having Difficulty MFC with Your FAX/ Ifyouthinkthereis a problemwithyourFAX/MFC, makea copyfirst.Ifthec@y looksgood,theproblemisprobablynotNur FA_'CJMFC. Checkthechartbelow andfollowthetroubleshootin g tips. Printing and Receiving Faxes CondensedPrintandHorizontalStreaks; TopandBottomof SentencesCutOff If your copy,'looks good,you probablyhad a bad connection,with staticor interferenceon thephone line. If the copylooksbad, call BrotherCustomer Serviceat 1-800-284-4329. VerticalBlackLinesWhenReceiving Thesender'sscannermaybedirty.Askthe sendertomakea c@ytoseeif the problemiswiththe sendingmachine.Tryreceivingfromanotherfaxmachine. Iftheproblemcontinues,callBrotherCustomerServiceat 1-800-284-4329. • Phone Line or Connections FAX/MFC DoesNotAnswer WhenCalled MakesuretheFAX/MFC isin the correctreceivingmodeforyoursetup(either FAX, F/Tor MSGCTR).Checkfordialtone.Ifpossible,callNut Fb_MFCto hear it answer.Ifthereisstillno answer;checkthe telephonelinecordconnection. Connecta standardtelephonehandsetto theFb'CJMFC telephonejack.Ifthereis noringingwhenyoucallyourFb'CJMFC, callNut TelephoneCompanyto check theline. DialingDoesNotWork Checkfor a dialtone.Ifthereisnodialtone,seeSuggestionsfor"NoDial%he ontheHandset".ChangetheTONE/PULSE setting(see"FaxSettings",p.17). Senda manualfax (press[SpeakerPhone] or lifthandset),andwaittohearfax receivingtonesbeforepressing_. Thiswayyoucan hearif theproblemisthat thereceivingmachinedoesnot answet: NoDial Toneonthe Handset Press{SpeakerPhone].Ifyouhearnodialtone,checktelephonelinecord connectionsat theFA;gMFC and walljack.Checkthat thehandsetis connectedto theFb_mFC'shandsetjack.Testthewalljackwithanothersinglelinetelephone. Ifnodialtoneon thewalloutlet,callyourTelephoneCompany,: • Sending Faxes PoorTransmitting Quality T_?'changingyourresolutiontoFINEor SUPERFINE(see"SendingFaxes" pp. 31-33). Trycleaningthewhitepressurebar ofthe scannerand theglassunderthebar (seep. 94). Transmission VerificationReportsays"Result: NG" Thereis probablytemporarynoiseor static on the line. Trysendingthe fax again. If the problem continues, call the TelephoneCompanyto checkNut phone line. VerticalBlackLinesWhenSending Ifthecopyyoumadeshowsthesameproblem,yourscanneris dirty(seeCleaning theScannerp. 95). Handing Incoming Calls DoubleRing in F/TMode The FAX/MFCknows the incoming call is not a fax so it is signaling you to answer the telephone call. Pick up the FbX/MFC'shandset or answer from an extension phone and press your FAX/MFC'sRemote Deactivation Code (default setting is #51). Transferringa FaxCalltothe FAX/MFC Ifyouansweredat theFbX/MFC, press_ and hangupimmediatel},: Ifyou answeredat an extensionphone,pressyourRemoteActivationCode(default settingis --x-51). WhenNut Fb'(/MFC answers,hang up. Adjusting Settings FAX/MFC "Hears"VoiceasCNGTone IfyourFAX/MFC issetto EasyReceiveOn,and it answersvoicecallsbytryingto receivea fax,tUturningEasyReceiveOff. iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii For Customer Service USA: 1-800-284-4329 (voice) z-9o8-575-879o(fax) From within Canada: 1-800-853-6660 (voice) 1-514-685-4898 (fax) From within Montreal: 1-514-685-6464 (voice) CHAPTER TWELVE /_i_ _ _ ii iii_ C HAP TER _ i _ ii T H IRT E E N iiiiiiiiiiiiiiiaiiiiiiiiiiiiiiiiiiiiiiiiiJii Setting 1870MC orMFC 1970MC and Computer toWork Together iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Before You Install Multi-Function Link Thischaptertakesyouthrougheachstepoftheinstallationprocess.Readit carefullyto ensurea problem-freeinstallation. Package Contents Beforeyoubegin the Multi-FunctionLink installation, please checkthe contents ofNut package: • BrotherCD-ROM • Multi-FunctionLinkCableand PCI/F Box • Warranty,;Upgradeand LicensingMaterials CHAPTER THIRTEEN PC Configuration Requirements YourPCmustmeetor exceedthefollwingminimumsystemconfiguration requirementsforyouto installand useMulti-Function Link: CPU 80486/66orhigher RAM 8MBor greaterforWindows ¢'_ 3.1 or3.11 8MBor greaterforWindows ¢'_ 95 (16MBrecommended) 16MBorgreaterforWindows NT¢_Workstation Hard Disk Drive Version4.0 (32MBrecommended) 50MB Operating System Windows ¢_3.1,3.11,95or NT¢_Workstation Version4.0 Port Available Serialport CD-Rom Drive Connecting MFC 1870MC 1970MC to Your PC or MFC Followthe instructionsbelowto hook up the Multi-FunctionLinkCable. Positionyour BrotherMFCnear your personal computer CPU(maximum distanceof approximately5-6feet). !2 Makesure the powerto the PCis switchedoffand the MFCis unplugged. 3 Connectthe RJ-8connectorof the Multi-FunctionLink Cableto the sideof yourBrotherMFCin the jack labeledPC//F. Connectthe 25-pinfemale RS-232connector ofthe Multi-FunctionLink Cableto Nut PCin the availablemale serial communicationsport. Usethe 9-pin adapter ifyour PCrequiresit. (SeeNut PCowner'smanual for the correctinterfaceport for connection.) NOTE: If your PC is an IBM Aptiva, and MWAVEcard is using COM1. You must comlect the Multi-Function Link Cable to another COM serial port that is available. iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Available Options InstallMulti-Function LinkSoftware Clickon InstallMulti-Function LinkSoftwareto accessthe SoftwareInstallation window. On-LineDocumentation 0n-LineDocumentationincludesallonlinedocumentation.Toviewthe0n-Line Documentation, Nu mustfirstinstalltheAcrobatReadersoftwarefromtheCDROM,byclickingonthe InstallAcrobatReaderbutton. Product Support Thisisa pageofallBrothersupportnumbers. BrotherWebLink BrotherWEBLinkvisitstheInternetBrotherHomePageontheWorldWideWeb. YoucanfindmoreinformationaboutBrotherproducts,fromproduct specifications sheetsto Frequently AskedQuestions(FAQ's). Youmusthaveservice withan Intemetserviceprovider. ClickExit toexitthe CD-ROM window,or clickReturn to returnto theprevious window. iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Installing the Multi-Function Link Software MakesureyourMFC1870MC orMFC1970MC isconnectedtoyourPCas describedearlierandthat bothmachinesarepluggedin and switchedon. Overview of Basic Steps InserttheBrotherCD-ROM intoyourCD-ROM driveand accessthe InstallationWindow. EnterthecommandforyourversionofWindows ®, if needed. Selecttheoption"InstallMulti-Function LinkSoftware". Followthe installationinstructions. Accessing Window the Software Installation (j'oz_are z_,_iJlg bVfl, ldoz#'_ ®_5 or bVfl, ldoz#,_ NY_ _orkstatioJlV_'sioJl4.0: • WhenyouinserttheCD-ROM intothe PCwithWindows ®95orWindows NT_'_Workstation Version4.0,thescreenappearsautomaticall),: • Youcan alsorun: X:SETUP.EXE forWindows ®95fromExploreronthe root directoU oftheCD-ROM (j'ou are u<_iJ, lg bViJ, ldozl,t_ ®3. l or3.11: • FromtheFileManagerrun: X:SETUP.EXE ("X" is thedriveletterforNut CD-ROMdrive). This will starttheSoftwareInstallationprogram. Installing the Brother Software 71 InserttheBrotherCD-ROM intoyourCD-ROM drive. !12 Enterthecommand:X:SETUP.EXE TheBrotherLOGO willbedisplayedonthescreen. The Brother software will rull the appropriate ilistall program. TheBrothersoftwarewillidenti_,'yourWindows ®OperatingSystemand automaticallyrun theappropriateinstallprogramforyourversionofWindows ®. Click on the "Install Multi-Function Link Software" option. The SoftwareInstallationwindowwill appear. The SoftwareInstallation screenautomatically loads. Multi-FunctionLink includesVisioneerPaperPortapplications. Follow the installation instruction: Followthe instructionson the screen.The last stepwillbe to restart WindowsCL iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Viewing On-Line Documentation MakesureyouhaveinstalledtheAcrobatReadersoftware.(Clickonthe Install AcrobatReaderbuttonandfollowtheinstructionsonthe screen.) AftertheAcrobatReaderisinstalled,clickontheViewMulti-Function Link Documentation button.Whenthe TableofContentsappears,selecta chapterby clickingonit. SincetheMulti-Function LinkPromanualis On-LineDocumentationonl),_ you maywishto printa copybyselectingPrintfromtheFilepull-downmenu. l_ ¸¸ CHAPTER THIRTEEN C HAPTER FOURTEEN Using theMulti-Functio LinkSol,ware(For MFC 1870MC andMFC 1970MC Only) iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Introduction This chapter outlines the basics of the Brother software, so you can get started using the Multi-Function Link software. Detailed installation and setup instructions are in the On-Line Documentation section of the Brother CD-ROM that is included with your MFC. Be sure to check the online ReadMe file for last-minute, important information that was not included in the On-Line Documentation. illlllllllllllllllllllllllllllllllllllllllllllllli Running the Brother Software The softwareincludedwith your MFCconsistsof twoparts, the Multi-Function Linkand VisioneerPaperPortLEfor Brother. CHAPTER FOURTEEN Multi-Function Link TheMulti-Function LinkMainMenuisthe applicationusedforallfaxsending and receivingoperations.It alsocontainsan electronicPhoneBookprogrmnand a LogManagerthatmaintainsa recordofallPCfaxtransactions.TheMain Menucm_be accessedthroughthe BrotherMulti-Function Linkprogramgroup. Visioneer PaperPortLE VisioneerPaperPortLEforBrotheris a documentmanagementapplication.You willusePaperPortto viewincomingfaxesandscanneddocuments.Paperport has a sophisticated, yeteasytousefilingsystemthatwillhelpyouorganizeNut documents.It allowsyoutocombineor "stack"documentsofdifferentformats forprinting,faxing,orfiling. Paperportcanbe accessedthroughthePaperport programgroup. !7 USING THE MULTI2FUNCTION LINK SOFTWARE (FOR MFC 1870MC AND MFC 1970MC ONLY iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Sending a Fax from Your PC Sending a Quick Fax A Quic_'ax is a cover page only fax with a message. This option is yew useful when you want to fax a quick, short message from your PC. From the Main Menu, select the QuickFax button _ or select QuickFax from the Start pull-down menu. The QuickFax screen will appear ,112-Enter the Fax numbel; Name, and Company information in these fields on the screen--OR--Select the Open Phone Book... button to choose someone from your phone book. 3 _ Complete the Subject and Quic_'ax note fields. Click the Send Fax button. Sending a Fax from the Main Menu You can send a fax from the Main Menu and attach multiple files. The "attachments" can even be in a different formats. FromtheMainMenuwindow,selecttheSendFax_--OR--Select Send Fax fromthe Startpull-downmenu. TheSendFaxwindowwillappear: CHAPTER FOURTEEN 2 Enter the Fax numbel, Name, and Company information in these fields --OR--Select the Open Phone Book button to choose someone from your phone book. 3 Complete the Subject and Cover page note fields. Click on the Attachments... button to add any file(s) you want to fax with it. Click the Send Fax button. Sending a Fax from a Windows Application ® You can send a fax directly from any Windows¢°application using the following steps: Create the document in a Windows¢°application. /12 Select Brother NIFLFax as your printel: !3 Select the Print command to begin the fax transmission. The Fax Sending dialog box will appear : !7 L USING THE MULTI;FUNCTION LINK SOFTWARE (FOR MFC 1870MC AND MFC 1970MC ONLY Direct 4 Enter the name and fax number of the recipient or select the Open Phone Book... button and choose a name. Select Close to return to the Send Fax dialog box. 5 Select the Send cover page check box to include a cover page. 6 Select the Send Fax button. iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Receiving See Using the M_ 1870M€ and MFC 1970M€ with Your PC Faxes into the PC % receivefaxesintoyourPCthroughthe MFC,youmustfirstconnectyourMFC toyourcomputer.Then,youcan loadthesoftware. Before You Begin Use the following checklists for the MFC and PC, to make sure you have properly setup the MFC and PC toworktogethm: Checklist for the MFC: ThedefaultsettingforMFLinkmodeisPCPRIMARY in thissettingallfaxes willberoutedintothePCunlessit isnotturnedon. Ifthe PCis turnedoff, incomingfaxes,,villbeprintedonthe MFC. TomakesuretheMFLinkmodeissettoPCPRIMARY, press_, Use{_ or{_ to selectPCPRIMARY. {_, {_, press_. Press_ toexit. On your PC: Ii1theMainMenu,selecttheSetuppull-down menu. SelectPreferences... 1:3' UnderAnswerMode,selectFaxonly,: 14 Clickthe 0Kbutton. !5 MakesuretheMFCisconnectedto the PC. 6' Keepthe PCandthe Multi-Function LinkMainMenurunningat alltimes. Viewing Received Faxes Faxesthatare receivedintothePCwillappearin the InBoxoftheLogManage1: ToaccesstheLogManager,fromthe MainMenuclicktheLogManagerbutton 0R--From theStartpull-downmenu,selectMail/Log. ill Log Manager _ t_ Fax dJ OutBox .... /_ Sent System In theLogManage_, selecttheFaxfoldel: Thenselectthe InBoxfolder.Alistingofyourincomingmessageswill appearo11the rightsideofthewindow. !7 L USING THE MULTI;FUNCTION LINK SOFTWARE (FOR MFC 1870MC AND MFC 1970MC ONLY {3 Double-click onthefaxyouwishto view. TheVisioneerPaperPortkqewerwillrun automaticallyand thefaxyou selectedfromthe listwillbe displayed. iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Scanning a Document TheBrotherMulti-Function Linksoftwareincludesa TWAIN compliantscanner driver.TWAIN driversmeetthe standarduniversalprotocolforcommunicating betweenscannersand softwareapplications.Thismeansthat notonlycanNu scanimagesdirectlyintothe Paperportviewerthat Brotherincludedwithyour MFC,but Nu can alsoscanimagesdirectlyintohundredsofothersoftware applicationsthatsupportTWAIN scanning. Theseapplicationsincludepopular programslikeAdobephotoshop,AldusPagemakm; CordDrawand manymore. % choose the Brother Multi-Function Link as your scanner drivm; select it under the "Select scanner" or "Select source" option in your software. Scanning Options WhenyouscanusingtheBrotherMulti-Function LinkScannerdrivel;a scanning optionsdialogboxwillappear: CHAPTER FOURTEEN Setthe followingoptionsbased on each document to be scanned, then clickthe SCANbutton to start scanning. Resolution Youcan chooseoneofthreeresolutions,200DPISTD,200DPIFINEor 400DPI S.FINE.Thehigherthenumberofdpi(dotsperinch),theclearertheimagewill appearonyourPC. Howevel, the sizeoftheimagefileincreaseswiththe dpi. Try scanningatdifferentresolutionstodeterminethebestresolutionforyourneeds. Contrast % havethescanneradjustthecontrastautomaticall},; chooseAuto.Ifyour originalistoolight,setthe contrasttoLight.If theoriginalistoodark,setthe contrasttodark. Image Type Ifyouarescanningtextorblackand whitelineart,chooseTextasthe image type.IfNu're scanninga photoordetailedpicturewithmanydifferentcolors, choosephotoasthe imagetype. Scanning into the PaperPort Viewer ToscanintothePaperPortviewerthatwasprovidedwithyourMFC,run the PaperPortviewerprogramand thenselecttheSCAN buttononthetopofthe screen orselectACQUIRE fromthe Filepull-downmenu. (option) For FAX! 570MC iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Ifyouhavea FAX1570MC youcanpurchasethe optionalMulti-Function Link package(alsocalled"MissingLink"). Multi-Function Linkturnsyourfax machineintoa multifunctioncentel,byenablingyoutouseNut faxmachineas a printerand a scannerand to useit tofaxmessagesfromWindowsapplications in Nut computer. Multi-Function Linkis availableatmostBrotherretailers.IfNu cannotfindit, youcanorderMulti-Function LinkdirectlyfromBrother.Theitemnumberis pcI-1. Installation instructions will be included with PCI-1. Howevel, it is important that you hook up your fax machine to your computer before you install the software. CHAPTER FIFTEEN GLOSSARY illlllllllllllllllllllllllli Glossa.ry illlllllllllllllllli ActivityReport Listsinformationaboutthe last 30incomingandoutgoingfaxes. TX meansTransmit. RX meansReceive. ADF (Automatic Document Feed) Refersto the numberof pages that can be placedin the documentfeeder and fed oneat a time automatically. All Dial List Alistingof namesand numbersstoredin One Touchand SpeedDial memory,in numericalorder. automatic fax transmission Sendinga fax withoutpicking up the handset or pressing [Speaker Phone]. BackupPrint Setsyour FAX_FC to print a copy of faxesthat are receivedand storedin memory. beeper The sound the keys make when they are pressed, an error occurs or a document has been received or transmitted. broadcasting location. The ability to send the same fax message to more than one Call Back Message Allowsyou to send a fax and then leave a message for the otherparty to call youback. Call Reservation Allowsyou senda faxand then atthe end of transmission,you can talkwith the otherparty. Caller IDA servicepurchasedfrom theTelephoneCompanythat lets you see the number(or name) ofthe party callingyou. Cancel Job Cancelsa programmedjob, like DelayedFaxor Polling. CNG tones The special tones (beeps) sent by fax machines during automatic transmissionto tell thereceivingmachinethat they are froma faxmachine. communication error (or Comm. Error) An error during fax sending or receiving,usuallycausedby line noiseor static. Contrast Settingto compensatefor dark or light documents,by lighteningdark documentsor darkeninglight documents. Cover Page Prints a page at the other party's machine,that containsthe sender and recipient's name and fax number,number of pages and comment.Youcan generate an electronic cover page at the other end with pre-programmed informationfrommemoryor youcan print a samplecoverpage to faxwith your document. Delayed Fax Sendsyour fax at a latertime that day. Distinctive Ring A service purchased from the Telephone Company that provides another phone number on an existing phone line. The Brother FAX! MFCuses thenew numberto simulatea dedicatedfaxline. 5 GLOSS A RY ECM (Error Correction Mode) Detects errors during fax transmission and resendsthe page(s)ofthe documentthat had an error. F/T Ring Time The lengthof time the FAX/MFCrings (when the answermode settingis FAX/TEL)to notifyyou to pickup a voice callthat it answered. Fax Forwarding Sendsa fax receivedin memoryto another preprogrammedfax number. fax tones The signals sent by sending and receiving fax machines while communicatinginformation. Fine Mode Resolutionis 196x 203dpi. Itis used for smallprint and graphs. gray scale The shadesofgray availablefor copyingand faxingphotographs. group number A combinationof One Touchand/or SpeedDialnumbersthat are storedon a One Touchkey for Broadcasting. ICM (incoming message) A recordedvoice message receivedinto an external answeringmachineor the digitalMessageCenter. Interrupt Temporarilyputs a waiting job on hold while you perform another operation. interval The preprogrammedtime period betweenautomaticallyprintedActivity Reports. You can print Activity Reports on demand without interruptingthis cycle. LCD (liquid crystal display) The display screen on the FAX!MFCthat shows interactivemessages during On-Screen Programmingand defaultsto the date and time whenthe machineis idle. manual fax When you press [Speaker Phone)--OR--lift the handset so you can hear the receiving fax machine answer before you press _ transmission. to begin Memory Status List Showshowmuchmemoryis beingused, howmuch is left, and thetype of messagesin memory. memoryusage Instructsthe FAX_FC how to allocatethememory. Multi-Function Link Ready FAX/MFC models that have a PCI/F Port to connect a computer, using the optional hardware/software package called "MissingLink." Next Fax Reservation Acceptsthe next documentin the documentfeeder for transmissionwhilethe FAX!MFCis stillreceiving. OGM (Out-Going Message) The message callers hear when you call your MessageCenter or externalansweringmachine. One Touch Keys on the FAX_FC controlpanel where you can storenumbers for easy dialing.Youmustuse a separatekey for eachnumber. Outof PaperReceptionReceivesfaxesinto theFAX_FC's memorywhenthe machineis out ofpaper. GLOSSARY Overseas Mode Makes temporary changes to the fax tones to accommodate noiseand staticonoverseasphone lines. Paging Feature enablesyour fax unit to call your pagerwhen a fax and/ora voice messageis receivedinto its memory. Pause Allows you to placea 3.5 second delay in the dialing sequencestoredon One Touchand SpeedDialnumbers. Photo Mode A resolution settingthat uses varying shadesof gray for the best representationof photographs. polling The process of a fax machine calling another fax machine to retrieve waitingfax messages. Pulse Aform of dialingona telephoneline. print reduction reducesthesize of incomingfaxes. Quick Scan Enables the FAX/MFCto scan a document into memory before faxingit. remote access The ability to access your Message Center remotely from a touchtonephone. remote activation allows you to transfer a fax call, answered at an extension phone,to the FAX_FC. remote access code The four-digitcode that allowsyouto call and accessyour MessageCenter froma remote location. resolution The numberof vertical and horizontallines per inch. See: Standard, SuperFine and Photo. Rotary A formof dialingona telephoneline. scanning The process of sending an electronic image of an original paper documentinto your computer. speed dial A preprogrammed number for easy dialing. You must press the key andthentwo digitcode to startthe dialingprocess. Standard resolution transmission. 98 x 203 dpi. It is used for regular sizetext and quickest Station ID The stored information that appears on the top of faxed pages. It includesthe sender's name and fax number. super fine resolution 392x 203 dpi.Best forvery smallprint andline art. Tel Index An electronic,alphabeticallistingof storedOne Touch,SpeedDialand Group numbers. thermal transfer A printing process in which heat transferscarbon ink from a ribbonto plainpaper. Toll Saver A Message Center settingthat allowsthe FAX/MFCto answer after tworingswhen a message(s)was receivedandafter fourrings when there areno messages.The callercan hang up (aftertwo rings)withoutpaying for the call if there areno messagesto retrieve. 5 GLOS S A RY Tone A formof dialingon the telephoneline used for TouchTonetelephones. transmission Theprocess of sendingdocumentsover thephone lines fromyour FAX_FC to the receivingfax machine. User Option List A primedreport that showsthe current settingsof your FAX/ MFC. Xmit Report (TransmissionReport) A listingof each transmission,showing callerID, date,time, andnumberof pages. S PE C ! F I CAT ! 0 NS Specifications mmmmmmmmmmmmmmmm mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm Type Desktopfacsimiletransceiver ITU-TSGroup3 ModifiedHuffman (MH) 14,400/12,000/9600/7200/4800/2400; AutomaticFallback 5.8inches to 8.5 inches (148mm to 216ram) 8.2inches (208ram) 200Sheets(20 lbs.) LineThermal with Ribbon 64levels Compatibility Coding system Modem speed Document input width Scanning_rinting width Paper Cassette Printer type Gray scale One touch dial I£D, 16characters Standard,Sequential Automatic/SuperLight/SuperDark (manual setting) • Horizontal 203dot/inch (8 dot/ram) • Vertical Standard-- 98line/inch (3.85 line/ram) Fine,Photo -- 196line/inch (7.7 line/ram) Superfine,Photo (cop},') -- 392line/inch (15.4line/ram) MFC1870MC-- 512KB(up to 20pages'::) FAX1570MC,MFC1970MC-- 1MB(up to 50pages'::) 24 Speed-dial Automatic 36stations (MFC1870MC),100stations (F_'_1570MC,MFC1970MC) 3 times at 5minute intervals Display Polling types Contrast control Resolution Memory Capacity redial Speaker type Auto answer Communication source Operating environment Power source Power consumption Dimensions Weight FullDuplex 0, 1, 2, 3 or 4 rings Publicswitchedtelephone network 41- 95° F 120VA(;50/60Hz(US&Canadian VersionOnly,') Standby:under 10watts-- Peak:under 110watts 15.2x 15.0x 8.4 inches/ 385 x 378x 213 (ram) 12.3lb / 5.6 kg "Pages" refersto the "BrotherStandard chart no. 1" (a typicalbusinesslett< Standard resolution). Specificationsare subjectto change for improvementwithout prior notice. Index iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii A Accessories ........................................................ 127 Connecting .................................. 2, 10, 11, 14, 15 ActivationCode................................ 16,35, 50, 51 Contrast....................................................... 26,32 ActivityReport....................................... 27, 83,84 ControlPanel.................................................. 3, 4 ADF..................................................................... 31 Copy....................................................... 26, 32, 57 Al£DIAl,List............................................... 27,83 Corrections......................................................... 19 AlternatingDisplays........................................... 26 CoverPage......................... 18,20,21, 26, 27,28, AnswerMode.................................... 14, 33,34,35 ........................................................ 46, 47, 48, 83 Assembly ............................................................... 7 CustomTelephoneFeatures............................... 14 AUTO DIAl ........................................................... 21 D AutomaticDocumentFeeder(ADF).................. 31 AutomaticTransmission.................................... 33 WR SETMODE.................................................. 52 DailyTimer.................................................. 28,43 B DateandTime....................................... 17, 18,28 Backup printing ................................................. 64 Deactivation Code....................................... 50, 51 Beeper.......................................................... 24, 27 DelayedTransmission........................................ 44 Beeps....................................................... 68,70,71 Distinctive Ringing ......................... 28, 33, 51, 52 Broadcasting .......................................... 23, 24,45 Document.................................................... 31, 32 BrotherBulletinBoard............................... 93, 126 DocumentSizeand Resolution..................31,32 BrotherCustomerService...................... 96,97 126 DoubleRinging.................................................. 36 BrotherFax-BackSystem..............20, 93,94, 126 E BrotherHomePage.................................... 93, 126 EasyReceive.......................................... 28,34,35 C EnergyStarCompliance.................................... 86 CallBackMessage........................... 20,48, 49,83 EnlargedCopies.................................................. 57 CAl£ PICKUP...................................................... 53 EnteringText................................................ 18, 19 CallReservation .............................. 26,37, 48,49 ErasingMessage........................................... 64,65 CallerID................................................ 27, 28, 53 ErrorMessages .................................. 94,95,96,97 Canceling.................................................... 26,45 ErrorRe-Transmission ................................ 27,46 ChainDialing........................................ 21, 22,49 ExtensionCord................................................... 88 Cleaning....................................................... 95,97 ExtensionTelephone....................... 33, 34, 50, 99 ClearingCallerID .............................................. 54 ExternalTelephone............................................ 16 F 1!1 F/T(Fax/Tel) Mode .......................... 2,28,33,35, Maintenance....................................................... 93 36,37,50,52,99 ManualDial....................................................... 39 F/T(Fax/Tel) RingTime................ 28,33,36,50 ManualMode.............................................. 33,98 FaxForwarding ............................... 29,66,67,71 ManualTransmission........................................ 32 FaxTones andHandshake ................................... 2 MaximumMessageTime.................65,66,75,78 Fax-Back System ................................. 20,93,126 Memo............................................................ 63, 66 FCC Notices ............................................. 85,86,87 Memou.................................................... 7, 22,41 FineResolution ........................................... 32,98 MemouFullMessage......................................... 43 Flexible Memow Settings ................................... 60 MemouStatusList............................................. 70 Function ............................................................. 25 MemouStorage................................................. 24 Function Selection Table ................ 26,27,28,29 MessageCenterMode................................... 59,62 G GrayScale................................................. 118, 121 GroupNumber ......................................23, 24,45 1t HELP.............................................................. 1, 26 Hold........................................................... 3, 4, 40 MessageCenterPro............................................ 73 MessageStorage................................................. 61 MSGCTR OGM ................................................... 61 Multi-Function Link(forMFC1870MC and 1970MC) ........................................... 101,102,108 Multi-Function Link(option)......................... 115 Multiple Resolution ............................................ 50 N Next-Fax Reservation ......................................... 49 Inserting Spaces................................................. 19 Installation ........................................................... 5 O Interrupting ........................................................ 44 Interval .................................................... 2, 28, 84 ICMRecordingMonitor.....................................66 Jacks....................................................... 11, 12, 98 Jam ........................................................ 31, 94, 95 On-ScreenProgramming ..................................25 One%uch List ................................................... 83 One%uch Dialing ............20, 21, 23, 27, 32, 33, 40, 41, 46, 49, 55, 96 OUT-OF-AREA ..................................................... 53 OutgoingMessage(OGM).....................61, 62,76 OverseasMode.............................................26, 45 L P J LoadingPaper...................................................... 9 PackingList.......................................................... 6 Paging................................................... 29, 66, 67 Paper............................................................ 27,37 PaperSize..................................................... 37,38 Password............................................................. 76 Pause..................................................... 20, 21,40 INDEX Personal Mailbox...................................65, 73,76 Personal Mailboxmemo .................................... 78 Personal MailboxRemoteRetrieval..................78 PBXs.................................................................... 13 Photo ........................................................... 32, 56 PIN................................................................ 66, 67 PlayingMessages................................................ 63 PollWaiting................................................. 49, 55 Polling ............................................. 26, 49, 54, 55 Power..................................................... 10, 88, 89 PowerFailure ........................................17, 22, 24 Printing ...............................29, 48, 63, 64, 83,84 Printing Message................................................ 63 Program Fax ForwardNumber .........................67 Program Paging Number ..................................67 PRIVATE CALI ...................................................... 53 Q $ SafetyInstructions.......................................88, 89 Scanning Document ........................................113 Scroll................................................................... 25 SendingFaxes .................................................... 43 SettingUp............................................................. 5 Smoothing ................................................... 27, 37 Sort ............................................................... 56, 57 SpeakerVolume............................................ 28, 36 SpecialCharacters.......................................18, 19 Specifications................................................... 121 SpeedDial.............................................. 22, 23, 27 Stack ................................................................... 57 Standard Resolution .......................................... 32 Station ID .............................1, 18, 20, 28, 46, 49 SuperFine Resolution........................................ 32 T QuickScan......................................................... 43 TelephoneAnswering Device(TAD) .......2, 12,14, 15,16 TelephoneIndex.......................................... 41, 83 Receiving Faxes........................................... 33, 50 TelephoneNotices................................. 85, 86,87 RecordingConversation ..................................... 66 TemporauCoverPage................................. 47, 48 RecordingMemo................................................ 66 TestSheetProcedure............................................ 1 RecordingMonitor............................................. 66 Timer..................................................... 26, 43,44 Redial........................................................... 33,49 %ne/Pulse............................................. 17,28,98 Reduction.............................................. 27, 37,38 Transmission Verification Report................ 83, 98 RemoteAccessCode......................... 68,69, 70,71 Troubleshootin g ................................................. 93 RemoteActivation........................... 16,50, 51,99 %vo-Line PhoneSystem.............................. 11,12 RemoteCode............................................... 28, 51 %vo-Line Telephone Answering Device(TAD) .....12 RemoteCommands............................................ 69 U RemoteDeactivation.................................... 50,51 RemoteMessageRetrieval................................. 70 userOptions................................................ 27,83 Reports......................................................... 27,83 Resolution.......................... 26, 32, 49, 50,56,98 v RingDelay,' ................................. 15,28,33, 35,36 Viewingfaxes (PC) ........................................... 112 RingPattern....................................................... 52 ViewingOn-Line Documentation...................105 RingVolume................................................ 28,37 39 RollOverPhoneLines........................................ 11 VoiceCalls........................................................... R VoiceOnDemand ...................................73,74, 79 Volume .................................................... 62,63,66 W Warranties.......................................................... 90 Windows ¢_3.1or3.11............................... 102, 104 Windows ¢_95 ............................................ 102, 104 Windows ¢_NTWorkstation Version4.0 .... 102, 104 WorldWideWeb.................................. 93, 103,126 BROTHER NUMBERS Brother Numbers iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Fax-Back System BrotherCustomerServicehasinstalledan easy-to-useFax-BackSystem,soyou cangetinstantanswersto commontechnicalquestionsandproductinformation forallBrotherproducts.Thissystemis available24hoursa da$;7 daysa week. Youcan usethesystemtosendfaxestoanyfaxmachine,notjusttheonefrom whichyouarecalling IfNu can't resolvedifficultywithNut FAX/MFC usingthismanual,callour FaxBackSystem,and followthevoicepromptsto receivefaxedinstructionsabout usingthesystem,and an indexofFax-Backsubjects. USA: 1-800-521-2846 From within Canada: 1-800-681-98d8 TheBrotherFax-BackSystemnumber(USAonl9 hasbeenpreprogrammedon One%uchkey[_. Brother on the World Wide Web YoucanfindmoreinformationaboutBrotherproducts,fromproduct specification sheetsto Frequently AskedQuestions(FAQs), ontheWorldWideWeb. Visitus at http://WWW.brother.com Brother Bulletin Board Brother'sBulletinBoardNumbersare For USA: 1-88& 29& 3 616 From within Canada: 1-514-685-2040 Customer Service USA: s 8oo2844_29(_'oice) 1-908-575-8790(fax) From within Canada: 1-800-85.3-6660&oice) 1-514-685-4898 From within Montreal: 1-514-685-6464 (fax) (voice) Ordering Accessories and Supplies iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii For the bestquality resultsuse only genuine Brother accessories,availableat most Brotherretaileis. If you cannot findthe accessou you need and youhave a Visa, MasterCard,Discoveror AmericanExpresscredit card, youcan order accessories directlyfrom Brother. USA: 1-888-879U232 (voice) 1-800-047-1445 (faa? zl,,zl,,w, brotM'mall, com From within Canada: 1-800-668-2768 (voice) PrintingCartridge 2-PKRefillRolls 4-PRRefillRolls TelephoneI,ineCord PC201 PC202RF PC204RF TelltileBrotherRepresentative your Modelnumbersoyouget tileappropriate colo_: TelephoneHandset TelltileBrotherRepresentative your Modelnumbersoyouget tile@propriate colo_: TelltileBrotherRepresentative your Modelnumbersoyouget tile@propriate colo_: HandsetCurledCord P@erWireExtension DocumentSupport PaperSupport Owner'sManual 1gi,6856001 UF8048001 UF8247001 1gF8209001 Multi-FunctionI,ink/MissingI,inkOptionsfor FAX1570MC * ForMFC1870MCand MFC1970MC, Multi-FunctionI,inkOptionoil FloppyDisks, (IncludesMFI,midVisioneerPaperPortOnly) PCI-1 NDL2D31 (Floppy DisksbrWindo_xs <_3.1X) NDL2D95 (Floppy DisksbrWindo_x_ ° 95) * SoftwareonFloppydisksfor theMFC1870MC andMFC1970MC isnot availableforWindowsNT¢'_ Workstation Version. _® Brother International Corporation 100 Somerset Corporate Boulevard P.O.Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue HStel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA or CANADA only. We can not recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your fax machine may not be compatible with the power available in foreign countries. Using USA or CANADA models overseas is at your own risk and will void your warranty. U F8322001 (:i_' Printed in Malaysia

Brother 1570MC fax machine, 1870MC, 1970MC multi-function center User manual

Assistant Bot

Key Features

Frequently Answers and Questions

What type of paper can I use with my Brother fax machine?

How do I connect my Brother fax machine to my telephone line?

What is the Message Center Mode?

How do I use the Multi-Function Link software?

How do I set up my Station ID?

Related manuals

Brother 1570MC fax machine, 1870MC, 1970MC multi-function center User manual

Assistant Bot

Key Features

Frequently Answers and Questions

What type of paper can I use with my Brother fax machine?

How do I connect my Brother fax machine to my telephone line?

What is the Message Center Mode?

How do I use the Multi-Function Link software?

How do I set up my Station ID?

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