RFQ REF: MRGBOS002 - Bharat Heavy Electricals Ltd

RFQ REF: MRGBOS002 - Bharat Heavy Electricals Ltd
Bharat Heavy Electricals Ltd
Electronics Division
Mysore Road, Bangalore – 560026
Tender Document for SUPPLY &
COMMISSIONING OF POWER CONDITIONING
UNIT (PCU)
RFQ REF: MRGBOS002
Technical Bid Opening Date: 22nd July,2015
This Tender Document Contains:
General Terms and Conditions, Technical Specification, Unpriced Bid Formats & Price
Bid Formats
Note: Part – I: To be submitted in a separate sealed cover
Part – II: To be submitted in a separate sealed cover.
And Part-I & Part-II sealed covers should be put in outer envelope and super scribing
the Name of work and Name & Address of the tenderer. Tender document should be
dropped in Tender drop box super scribed “SC&PV-MM, Wednesday” kept in reception
area of BHEL – EDN, Bangalore.
Contact Person at BHEL:
1. Mr. Chendhil Kumar : DGM (SC&PV-MM)
Ph: 080-26998391, Mob: 09449869644
Email:[email protected]
2. Ms. Mrinalini Gupta: Sr.Engineer (SC&PV-MM)
Ph: 080-26998198, Mob: 07259176677
Email:[email protected]
REQUEST FOR QUOTATION
MMI:PU:RF:003
RFQ NUMBER:
MRGBOS002
BHARAT HEAVY ELECTRICALS LIMITED
Electronics Division
PB No. 2606, Mysore Road Bangalore - 560026
INDIA
Due Date
22.JUL.2015
Time: 13:00 HRS
RFQ DATE :
14.JUL.2015
VENUE :
NEW ENGG. BLDG
(for all correspondence)
Purchase Executive : MRINALINI GUPTA
Phone :
Fax :
E-mail: [email protected]
PURCHASE FILE COPY
Please submit your lowest quotation subject to our terms and conditions attached for the material mentioned below. The quotation must be enclosed in a sealed
envelope / Fax superscribed with RFQ no.and due date, should reach us on or before the due date by 13.00 hours IST and will be opened on the same day
at 13.30 hours at the venue mentioned above. PLEASE DROP THE OFFER IN THE BOX PROVIDED AT RECEPTION.
RFQ TERMS:
1.Bid has to be submitted as Two Part - in two sealed covers-Techno Commercial Bid(Part-1) & Price Bid (Part-II)- clearly written on each cover both put in a single
sealed envelope super-scribed with RFQ No. and Due date.
2.For IMPORTS: Annexures A (Commercial Compliance-Foreign )& A1 (Unpriced Bid) to be submitted along with Technical Bid (Part-1) & Annexure A2 to be
submitted along with Price Bid (Part-II).
For INDIGENOUS: Annexures B (Commercial Compliance-Indian) & B1 (Unpriced Bid) to be submitted along with Technical Bid (Part-1) & Annexure B2 to be
submitted along with Price Bid (Part-II).
3.Kindly quote on FOR BASIS to FOR NREDCAP Canal Top, Andhra Pradesh for Indigenous & FOB/FCA Seaport/ Airport for Imported.
47.Delivery Date mentioned in RFQ is tentative. Actual Requirement is as below:
Supply : 7 Weeks from the Drawing Approval.
Drawing Submission: 1 week from PO.
I&C: 6 Weeks from Supply
Sl No.
Description
PS0679039279 Power Conditioning Unit 500KVA
1
Qty
Unit
Delivery qty
Delivery Date
2
NO
2
10.SEP.2015
2
AU
2
01.DEC.2015
1
ST
1
10.SEP.2015
Supply
As per spec.PS-438-886
Test Certificate
PS0679039635 Commissioning of 500KW PCU
2
As PER SPEC PS-439-886
PS0679059199 Spares for 500 KW PCU
3
Supply
As per spec.PS-439-976
Test Certificate
Total Number of Items -
3
Please note that the tender will be opened in the presence of the bidders or his authorised representatives (maximum two per organisation) who choose to be present
with authorisation letters. Refer annexure for the terms and conditions.
Preference will be given to vendors who accepts our standard payment terms i.e.100% payment - 30 days after receipt of material at our works subject to acceptance.
Please specify Terms of delivery, Excise duty, sales tax, Ex-BHEL, Ex-works surcharge, Insurance,P&F, Freight and other taxes very clearly .
For evaluation,exchange rate(TT selling rate of SBI) as on scheduled date of tender opening (Part-I bid incase of two part bid) shall be considered.
The offers of the bidders who are on the banned list as also the offer of the bidders, who engage the services of the banned firms, shall be rejected.The list of banned
firms is available on BHEL web site www.bhel.com
i). This is only RFQ not an order.
ii). In all correspondence quote RFQ No. & due date.
iii). In Quotation BHEL material code / RFQ Sl. No. should be mentioned clearly.
For and On behalf of BHEL.
Page 1 OF 2
REQUEST FOR QUOTATION
MMI:PU:RF:003
BHARAT HEAVY ELECTRICALS LIMITED
Electronics Division
PB No. 2606, Mysore Road Bangalore - 560026
INDIA
PURCHASE FILE COPY
RFQ NUMBER:
MRGBOS002
RFQ DATE :
14.JUL.2015
Due Date
22.JUL.2015
Time: 13:00 HRS
VENUE :
NEW ENGG. BLDG
(for all correspondence)
Purchase Executive : MRINALINI GUPTA
Phone :
Fax :
E-mail: [email protected]
Please submit your lowest quotation subject to our terms and conditions attached for the material mentioned below. The quotation must be enclosed in a sealed
envelope / Fax superscribed with RFQ no.and due date, should reach us on or before the due date by 13.00 hours IST and will be opened on the same day
at 13.30 hours at the venue mentioned above. PLEASE DROP THE OFFER IN THE BOX PROVIDED AT RECEPTION.
iv). Quotation Envelope / Fax not superscribed with RFQ No.and due date is liable for rejection.
v). Quotation should remain valid for a minimum peiod of 90 days from due date.
vi). In case of non-receipt of Quotation or regret letter for 3 consecutive RFQs you are liable to be removed from our vendors list.
vii). All Prices should be written in words and numbers.
viii). Excise Chapter Heading should be mentioned for all items where VAT is applicable .
Vendors list to whom RFQ has been sent:
1. BHEL, Electronics Division (X563699) - 6400052089
For and On behalf of BHEL.
Page 2 OF 2
PURCHASE SPECIFICATION / GROUP : PHOTOVOLTAICS
500 KW Grid-connected Power Conditioning Units for 1 MW Solar
power plant at Bhimavaram, AP
PS-439-976
REV NO: 00
PAGE : 1 OF 17
COPY RIGHT AND CONFIDENTIAL
The information on this document is the property of Bharat Heavy Electricals Limited.
It must not be used directly or indirectly in anyway detrimental to the interest to the company
Technical specification for
Supply, Installation and commissioning of
500 KW 3-phase Grid-connected Power conditioning units
At 1 MW Bhimavaram, AP
Approved by : V Radhakrishnan
Revision details :R 00
Prepared
Kiran Kandula
PV SYSTEM ENGG
Issued
Date
10-JULY-2015
PURCHASE SPECIFICATION / GROUP : PHOTOVOLTAICS
500 KW Grid-connected Power Conditioning Units for 1 MW Solar
power plant at Bhimavaram, AP
PS-439-976
REV NO: 00
PAGE : 2 OF 17
1.0 Introduction:
Bharat Heavy Electricals Limited (BHEL), Electronics Division, Bangalore is setting up a 1 MW Grid
connected Solar Photovoltaic power Plant on top of a Canal in Bhimavaram, AP. The site location is 6 Kms
from Bhimavaram Town. This tender is for the supply, installation/commissioning and extended warranty
of the PCUs for a period of Five years beyond the warranty period.
The two PCUs will be installed in the Control room. Electrically, the array will have 2 nearly equal subarrays each of approx. DC power of 500 KW, with 4 nos of SMBs.
The output of the solar array (500 KW) inverted by two inverters (or PCUs) and stepped up to 33 KV
voltage level through a SINGLE 1250 KVA, two LV-winding ONAN transformer to obtain 1MW AC output
at 33 KV level. This is routed through a GOS through a distance of approximately 2.65 Km through
overhead AAA conductor line to the AP DISCOM Sub-station.
2.0 SCOPE FOR VENDOR
2.1
2.2
2.3
Supply of 500 KW (minimum), 3-phase, Grid-connected Power Conditioning 2 Nos
Unit (PCU) as per this specification.
Supply of spare items for 500kW power conditioning units. List of items with 1 set
quantity is as follows:
1) Complete IGBT stack assembly with drivers for 1 PCU
2) Surge protection devices for 1 PCU
3) Fuse with fuse holders (all types) for 1 PCU
4) Power supply SMPS set for 1 PCU
5) Control card set for 1 PCU
The above list is for contingency purposes over and above the warranty spares
requirements to be maintained by the vendor.
Commissioning of 500 KW PCUs:
BHEL scope of activities at site for installation and commissioning:
(a) Movement and positioning of PCU panels at the earmarked position in the
control room.
(b) Cables termination and Crimping the incoming (DC side) and outgoing (AC
side) cables (BHEL supply).
The Vendor’s scope of activities at site:
(i) Installation and commissioning of external ducts and exhaust fans:
Scope shall include installation of external ducts, exhaust fans with starters, with
all associated accessory parts, including erection, fixing, mounting, wiring of
starters. Interconnection (including supply of cables) from exhaust fans up to
ACDB panel shall be in the scope of vendor. BHEL will provide the cut-outs on
the control room walls for fixing the exhaust fans as per dimensions provided by
the vendor.
PV SYSTEM ENGG
2 AU
PURCHASE SPECIFICATION / GROUP : PHOTOVOLTAICS
500 KW Grid-connected Power Conditioning Units for 1 MW Solar
power plant at Bhimavaram, AP
2.3
2.4
PS-439-976
REV NO: 00
PAGE : 3 OF 17
2 sets
(ii) All the electrical checks that are required to confirm that solar DC
parameters (current, voltage) are available at the DC input side of PCUs.
(iii) All the pre-commissioning checks such as mechanical checks (physical
firmness of internal components), electrical tests up to the level of
synchronization of the PCU output with the grid.
(iv) All the mechanical tools such as spanners, crimping tools required for above
checks at site shall be in the scope of vendor.
(v) All the electrical tools such as measuring instruments, meters required for
above checks at site shall be in the scope of vendor.
(vi) Guidance and support to BHEL team in case of technical problems
associated with AC grid side (synchronization-related) or DC side (Problems
related to DC input parameters, Earth-faults in solar array).
(vii) Service engineers shall be present at site during commissioning of power
plant, providing all necessary guidance and support to achieve successful
synchronization of PCU output with grid and also to trouble-shoot / resolve the
technical problems associated with PCU. Commissioning / Service Engineer
shall be from OEM.
Note: A single lump-sum price on per-PCU basis shall be offered. The lumpsum
price shall include all the costs that will be incurred by the vendor towards
commissioning including travel, boarding, lodging and any other contingency
expenses.
Warranty as per clause 7.0, 7.1 and 7.2
Vendor shall
Vendor shall provide a warranty for 60 months from date of commissioning or
confirm
63 months from date of supply, whichever is earlier.
Vendor shall enclose,
compliance.
along with technical bid, the complete scope, terms and conditions of the
warranty.
3.0 INSTRUCTIONS FOR TECHNICAL BID SUBMISSION: Offer shall be submitted in two-parts (Two part-bid).
Both parts shall be in separate sealed envelopes as per instructions in tender.
First-part shall be techno-commercial bid. Following details MUST be furnished:
1. Technical offer covering letter.
2. Evidence of certificates of commissioning from clients for 500 KW PCU for ATLEAST TWO YEARS
year of satisfactory operation shall be submitted along with technical offer – compulsory
submission.
3. Service centre nearest to site – address and details
4. Filling-in and clause-wise compliance shall be filled-up in the column in this specification, with
sign and seal on every page.
5 (i) Detailed dimensional DC cables entry drawing showing entry point of cables
(ii) Detailed dimensional AC cables exit drawing
PV SYSTEM ENGG
PURCHASE SPECIFICATION / GROUP : PHOTOVOLTAICS
500 KW Grid-connected Power Conditioning Units for 1 MW Solar
power plant at Bhimavaram, AP
3.2
PS-439-976
REV NO: 00
PAGE : 4 OF 17
6. List of PCU type test certifications available, refer cl no 5.1.2 and 6.2
7. Datasheet of the offered PCU model.
8. Overall General Arrangement showing relevant views (plan, elevation, side views) with width,
height and depth and overall weight. Such details of add-on DC / AC termination panels, if any,
as applicable, shall also be provided.
9. Overall electrical schematic diagram of PCU showing details such as DC/AC side isolators /
breakers, AC/DC side surge protection devices, inverter bridge, filters (EMC)
10. List of spares offered (with quantity) and without prices as per clause 2.2
11. Product brochure of company and list of installations of 500 KW rating and above PCUs in India.
3.3
Second-part shall be price bid with filled up enclosures as per BHEL tender format.
4.0 Power plant configuration
A brief summary of the power plant as well as type of SPV modules used is provided here below so as to
enable the vendors to select and offer appropriate type / model of power conditioning unit (PCU).
4.1 Overall summary of plant
Electrically, the array will have 2 nearly equal sub-arrays each of approx. DC power of 500 KW. There is a
single Main control room which houses both 500 KW PCUs.
The solar array for each 500 KW PCU shall be located close to main control room. The AC output of the
two PCUs shall be combined and stepped up to 33 KV voltage level through a SINGLE 1250 KVA, two LVwinding ONAN transformer to obtain 1 MW AC output at 33 KV level. This is routed through a 33 KV VCB
circuit to an overhead 33 KV transmission line for a length of approximately 3 KMs at the customer the
sub-station.
4.2 Parameters of solar photovoltaic modules:
Details of BHEL-make SPV modules with are as follows:
#
1
Pmax
300Wp
Voc
45 V
PV SYSTEM ENGG
Isc
8.8A
Vmp
37 V
Imp
8.11A
Remarks
(i) 20 numbers of modules of this type will be
connected in series per string.
(ii) 22 such strings will be connected in parallel to one
String Monitoring Box (SMB).
(iii) Outputs from 4 SMBs shall be terminated at the
positive / negative DC Input terminals of each of the
two 500kW PCUs.
PURCHASE SPECIFICATION / GROUP : PHOTOVOLTAICS
500 KW Grid-connected Power Conditioning Units for 1 MW Solar
power plant at Bhimavaram, AP
PS-439-976
REV NO: 00
PAGE : 5 OF 17
5.0 Technical specification of Power Conditioning Units
5.1 Basic requirements (PCU type, Standards, Technology, Interconnections, Interfaces etc)
#
Parameter
BHEL specification
5.1.1
PCU type
Grid-interactive.
PCU shall always remain synchronized with
grid, following the grid voltage, frequency and
phase. For this purpose, the PCU shall control
its output voltage, frequency and phase based
on a feedback loop linked to grid.
PCU shall automatically control its ON/OFF
state, depending on grid avail-ability. It shall,
by itself, shutdown in the absence of grid.
Similarly, it shall, by itself, resume operations
when grid reappears.
PCU shall also automatically control its
ON/OFF status, based on solar power
availability. It shall, by itself, shutdown below
a settable value of DC input power. Similarly, it
shall, by itself, wake up, above a settable value
of DC input power.
5.1.2
Compliance with
standards
IEEE 929-2000 or equivalent: Recommended
practice for utility interface with PV systems.
IEC 62093 or equivalent: Balance of system
components for photovoltaic systems: design
qualification natural environments
IEC 61683 or equivalent: Photovoltaic systems
– power conditioners – procedure for
measuring efficiency
IEC 60068-2 or equivalent: Environmental
testing.
IEC 62109-1 and 62109-2 or equivalent: Safety
of power converters for use in photovoltaic
systems: Part-1: General requirements; Part-2:
Particular
requirements for inverters.
IEC 61727 or equivalent for grid utility.
5.1.3
Output transformer
PV SYSTEM ENGG
PCU shall be of ‘transformer-less’ design.
Yes / No compliance
If No, vendors to
provide their
comments.
PURCHASE SPECIFICATION / GROUP : PHOTOVOLTAICS
500 KW Grid-connected Power Conditioning Units for 1 MW Solar
power plant at Bhimavaram, AP
5.1.4
Maximum Power
Point Tracking
(MPPT)
MPPT controller, based on intelligent
software, as per IEC 62093, for the purpose of
maximizing the energy generation from PV
array, with constant
voltage operation.
Microprocessor-based MPPT, to minimize
losses.
IGBT-based 3-phase bridge
5.1.5
AC-DC conversion
5.1.6
Built-in support
systems
PCU shall be provided with protection circuits,
monitoring circuits, data logging & storage
system, digital displays, provisions to
download data to PC/Laptop, MODBUS
communication outputs for SCADA interface,
etc., as per Cl. 5.7 of this specification.
5.1.7
External ducts and
fans
5.1.8
DC input and AC
output terminations
Each PCU shall be provided with separate
external cooling duct and exhaust fan suiting
to the control room layout of BHEL. Please
refer clause no. 5.11 of this spec.
Input and output terminations shall be
shrouded and be suitable 120 mm2 and 240
mm2 cables respectively.
Cable glands, lugs, hardware shall be in BHEL
scope.
5.1.9
Single integral unit
Physically, PCU panel shall be a single integral
unit of 500 kW. It shall not be multiple panels
of lower ratings. For example, a set of two
independently saleable units of 250kW is not
acceptable.
However, the single integral
panel can have compartments separated by
internal partition walls. A separate add-on
panel will be acceptable, only if it is exclusively
meant for DC input or AC output terminations.
5.1.10
Environment
protection
(a) All PCB cards shall be provided with
suitable coating (epoxy) for protection.
(b) All metallic hardware shall be stainless
steel such as SS304.
PV SYSTEM ENGG
PS-439-976
REV NO: 00
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PURCHASE SPECIFICATION / GROUP : PHOTOVOLTAICS
500 KW Grid-connected Power Conditioning Units for 1 MW Solar
power plant at Bhimavaram, AP
PS-439-976
REV NO: 00
PAGE : 7 OF 17
5.2 Technical parameters - General TECHNICAL Particulars
#
Technical parameter
BHEL specification
5.2.1
Output power rating
500 KW continuous operation (at 500C
ambient); Temperature de-rating curves shall
be enclosed with technical bid.
5.2.2
AC grid connection
3-phase
5.2.3
Output frequency
50 Hz +/- 5%
5.2.4
Nominal output voltage
Value to be indicated by vendor
Maximum DC input
voltage (Max open
circuit PV voltage)
1000 V DC
MPPT Range of control
system
Range to be indicated by vendor.
Value to be indicated by vendor.
Value to be indicated by vendor.
5.2.9
DC side peak power
Max DC operating
current
Max AC output current
5.2.10
Power factor
Designed operation close to unity PF.
Adjustable window 0.95 lead to 0.95 lag.
5.2.11
Ambient temperature
0 to 40 deg Celsius
5.2.12
Relative Humidity
15% to 95% non-condensing
5.2.13
Enclosure
Minimum IP 20
5.2.14
Grid Frequency
tolerance
Grid Voltage tolerance
+/- 3 Hz
5.2.16
PCU conversion
efficiency
5.2.17
AC output current
distortion
> 97% at 75 % of full load as per IEC
61683.
Values at 25%, 50% and 100% load shall
be provided by vendor.
< 3 % THD at rated power
5.2.18
Optional VAR control
5.2.5
5.2.6
5.2.7
5.2.8
5.2.15
PV SYSTEM ENGG
Value to be indicated by vendor.
- 20% and + 15%
To be provided with set point selection
Vendor compliance
(Yes/No); In case of
non-compliance or
deviation, vendors shall
record their comments
PURCHASE SPECIFICATION / GROUP : PHOTOVOLTAICS
500 KW Grid-connected Power Conditioning Units for 1 MW Solar
power plant at Bhimavaram, AP
5.2.19
Auxiliary power
requirement
for PCU Controls /
Cubicle Fans / Wall
Mounted Exhaust
5.3.2
Protection systems for
current, voltage,
temperature, surges,
ground faults, etc.
Accepted Yes / No
d) 415VAC, 3-Ph for PCU cubicle internal Fans,
if required, shall be in vendor’s scope and shall
be generated within the PCU.
Confirmed Yes / No
AC & DC over current
AC & DC short circuit
DC reverse polarity
5.3.4
Over temperature protection:
Heat sink, Cabinet
5.3.5
Synchronization loss
5.3.6
Anti-islanding protection
5.3.7
EMI and RFI
5.3.8
Grid monitoring - Protection against any
sustained fault (lightning effect) in grid /
feeder line.
Ground fault detection
5.3.10
AC & DC overvoltage (SPD arrestors shall
consist of MOVs and in-built thermal
disconnectors)
SPD for auxiliary power supply
5.3.11
5.4 DC, AC side load break disconnecting switch / breaker provisions
5.4.1
DC side
PV SYSTEM ENGG
PAGE : 8 OF 17
c) 230VAC, 1Ph, UPS supply for PCU
control circuit, if required, shall be in
vendor’s scope
5.3.3
5.3.9
REV NO: 00
a) Vendor shall confirm if any external power (a) & (b) - Required Yes /
No
supply such as 230VAC, 1Ph or 415V, 3Ph is
required. If yes, rating shall be indicated per
PCU basis.
b) Interconnection scope (including supply and
routing of cables from ACDB Panel) shall be in
the scope of vendor.
5.3 Protection systems
5.3.1
PS-439-976
Load break disconnecting mechanism
required on DC side. Type (manual /
motorized) offered shall be indicated.
PURCHASE SPECIFICATION / GROUP : PHOTOVOLTAICS
500 KW Grid-connected Power Conditioning Units for 1 MW Solar
power plant at Bhimavaram, AP
5.4.2
AC side
(a) Air circuit breaker (ACB) shall be
provided at the output of the PCU.
ACB shall be Motorized, spring charging type
with Manual spring charge operating option.
- 3P, Electrical draw-out type.
- Breaking capacity: 25 kA rms
- Rated short-time withstand current:
25 kA rms / 1sec
- Microprocessor based ET trip system with
long time, short time, instantaneous and
ground fault protection settings.
- Built-in S/T, U/V, closing coil
- Manual operating handles and bolt kits to be
provided.
(b) Aux contacts from both ACBs (ON/OFF)
shall be made available at TB terminals to
enable external wiring for SCADA purpose.
(c) Surge protection device (3P) of suitable
rating shall be provided at the input of the
ACB.
d) LED lamp indications shall be provided for
R,Y,B indication for grid side supply ON status.
(e) ACBs shall be provided either within the
PCU cubicle or in a separate LT Panel
depending on the design available with
vendor. Vendor shall indicate the
methodology followed.
(f) Interconnection between the ACB
Panel and PCU including cables /busbars as
applicable shall be in the scope of the vendor.
5.5 Front panel display and control
5.5.1
5.5.2
Front panel screen (LCD
display) with browsing /
navigation provisions to
1) select display parameters
2) provide settings for
various parameters
5.5.3
DC side voltage, current, power, energy
AC side output voltage (all three lines),
current (all three lines), frequency,
phase, power factor, power, import
energy, export energy
Grid side voltage, frequency, phase
5.5.4
Temperatures (ambient, heat sink,
cabinet, fans)
5.5.5
Faults
5.5.6
Other event logs
PV SYSTEM ENGG
PS-439-976
REV NO: 00
PAGE : 9 OF 17
PURCHASE SPECIFICATION / GROUP : PHOTOVOLTAICS
500 KW Grid-connected Power Conditioning Units for 1 MW Solar
power plant at Bhimavaram, AP
5.5.7
Other features as may be necessary for
supervisory control and operation of the
PCUs shall be provided.
5.6 Data logging, storage, retrieval, downloading, uploading
5.6.1
Provision of built-in systems
for data logging, storage,
retrieval, downloading,
uploading etc.
5.6.2
5.6.3
Date-cum-time stamped logging of DC
and AC side parameters(current, voltage,
frequency, phase, power factor, power,
import / export energy), faults and other
events.
Data storage with retrieval features.
Provision of all necessary built-in
systems, ports for downloading the data
into a PC / Laptop that will be required
for reporting, data analysis and troubleshooting purposes.
Provision of all necessary built-in
systems, ports for uploading of
software that will be required for
replacing, revising, upgrading the
system.
5.6.4
5.7 Provisions for SCADA interface
5.7.1
SCADA interface
requirement
5.7.2
Communication protocol
5.7.3
Daisy-chain looping
5.7.4
Parameters for SCADA
PV SYSTEM ENGG
Solar PV power plant will have an
integrated SCADA, which is within BHEL
scope, whereby the 2 PCUs will be
integrated with other data systems such
as solar array string monitoring, weather
monitoring, HT side transformers /
breakers monitoring. Accordingly, PCU
shall have necessary communication
protocol and output ports to facilitate
SCADA interface. SCADA shall be OPC
server based.
RS485 (MODBUS RTU)
PCU shall have provisions for daisy chain
looping of one another for SCADA
purposes.
All DC and AC parameters (current,
voltage, frequency, phase, power factor,
power, import / export energy), grid
data, temperature, faults, other event
logs, date/time logs, from each PCU will
be required at SCADA control desk. PCU
shall provide for this requirement.
PS-439-976
REV NO: 00
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PURCHASE SPECIFICATION / GROUP : PHOTOVOLTAICS
500 KW Grid-connected Power Conditioning Units for 1 MW Solar
power plant at Bhimavaram, AP
PS-439-976
REV NO: 00
PAGE : 11 OF 17
5.8 DC Inputs & Termination Details
Vendor shall supply the PCU with the termination features on DC side as tabulated below. Detailed
drawings of termination arrangements with bus bar particulars such as positions, dimensions, hole
sizes, spacing between holes, support to bus bar, shall be submitted for BHEL approval within seven
days after receipt of purchase order.
5.8.1 DC input terminals
5.8.2 Fuses on DC input side
5.8.3 Max DC input current rating of
PCU
5.8.4 DC cable entry into panel
Bottom entry (rear).
5.8.5 Gland plates
PV SYSTEM ENGG
4 inputs + 1 spare = 5 inputs
Hence, a minimum of 5 nos of DC input
terminals shall be provided.
For every DC input, one fuse shall be
provided.
Fuses shall be provided on both positive
& negative side.
Fuse rating shall be selected considering
that 4 DC inputs will be used and that
max current per DC input will be 180A.
Rating shall be selected based on above
DC side input current information (4 DC
inputs, each DC input of 180A max) and
PCU-related
internal
design
considerations, if any.
Vendor shall indicate the rating.
Bottom entry (rear). Cable entry shall be
from bottom rear entry only (to match
with cable trench cut-out which will be
available only along the rear side of the
PCU).
PCU panel shall project about 500mm
approx. over the cable trench (rear of
panel). Cable gland plate for PCU shall be
made suitable for the above. For positive
/ negative DC input, 1Cx120 mm2 copper,
multistranded,
Unarmoured,
XLPE
insulation, PVC sheath cable (in BHEL
scope) will be used. DC terminal shall be
suitable for the above cable.
Gland plates shall be provided with holes
to accommodate the cable glands.
Spacing between holes shall be chosen to
ensure that glands do not touch each
other, duly taking into account the
clearance required for placing the
spanners used to tighten the glands.
Preferably, back side portion of the panel
shall be used for bottom entry of cable.
Refer clause no. 5.8.4 for further details
regarding DC cable entry.
PURCHASE SPECIFICATION / GROUP : PHOTOVOLTAICS
500 KW Grid-connected Power Conditioning Units for 1 MW Solar
power plant at Bhimavaram, AP
5.8.6
Cable glands
BHEL scope of supply
5.8.7
Cable lugs, plain washers, spring
washers, bolts and nuts
Bus bar design
BHEL scope of supply.
5.8.8
5.8.9
In case of separate DC
termination panel
PS-439-976
REV NO: 00
PAGE : 12 OF 17
Width and length of the bus bars shall be
so chosen as (1) to provide full electrical
contact to the cable lugs, (2) to ensure
that lugs and cables do not touch each
other and (3) to provide adequate access
to the tightening tools.
Bus bars shall be positioned in such a way
that the cables enter the panel vertically
upwards from the cable trench below,
without having to take any bends or turns
after entering the panel.
(a) In case the DC terminations are not
within the main PCU panel with the
vendor design featuring a separate panel,
the add-on panel shall also be included in
the offer.
(b)General arrangement showing views
and details of termination panel, with
cable entry particulars, shall be
submitted as part of technical bid.
(c) Interconnecting the add-on DC
termination panel with the main panel,
including supply of cables for this
purpose, shall be within the scope of the
PCU vendor.
5.9 AC Output and termination details
Vendor shall supply the PCU with the termination requirements on AC side as tabulated below. General
arrangement showing views of termination shall be submitted as part of technical bid. Detailed drawings
of termination arrangements with bus bar particulars such as positions, dimensions, hole sizes, spacing
between holes, support to bus bar, shall be submitted within seven days after receipt of purchase order
for BHEL approval.
5.9.1 Number of AC outputs
Three phases: R, Y, B terminals
foundation bolts while removing
the transformer for
maintenance
5.9.2
AC cable entry into panel
Bottom entry (rear side). Refer Cl. 5.8.4
for further details regarding cable entry.
Cables are in BHEL scope.
For each phase, 3 runs of 1Cx240 mm2,
copper, multi-strand, Unarmoured, XLPE
PV SYSTEM ENGG
PURCHASE SPECIFICATION / GROUP : PHOTOVOLTAICS
500 KW Grid-connected Power Conditioning Units for 1 MW Solar
power plant at Bhimavaram, AP
insulation, PVC sheath cable will be used.
5.9.3
Gland plates
Gland plates shall be provided with holes
to accommodate the cable glands.
Spacing between holes shall be chosen to
ensure that glands do not touch each
other, duly taking to account the
clearance required for placing the
spanners used to tighten the glands.
Preferably, back side portion of the panel
shall be used for bottom entry of cable.
This is because the front side portion of
the panel will be seated on the floor with
back portion open to cable trench below.
5.9.4
Cable glands
BHEL scope of supply
5.9.5
Cable lugs, plain washers, spring
washers, bolts and nuts
BHEL scope of supply
5.9.6
Bus bar design
Width and length of the bus bars shall be
so chosen as (1) to provide full electrical
contact to the cable lugs, (2) to ensure
that lugs and cables do not touch each
other and (3) to prove adequate access to
the tightening tools (spanners, etc).
Bus bars shall be positioned in such a way
that cable shall enter the panel vertically
upwards from cable trench below,
without any bends or turns after entering
the panel.
5.9.7
In case of separate AC
termination panel
In case the AC output terminations are
not within the main PCU panel with the
vendor design featuring a separate panel,
the add-on panel shall also be included in
the offer.
General arrangement showing views and
details of termination panel, with cable
entry particulars, shall be submitted as
part of technical bid.
Interconnecting
termination panel
including supply
purpose, shall be
PV SYSTEM ENGG
the
add-on
AC
with the main panel,
of cables for this
within the scope of
PS-439-976
REV NO: 00
PAGE : 13 OF 17
PURCHASE SPECIFICATION / GROUP : PHOTOVOLTAICS
500 KW Grid-connected Power Conditioning Units for 1 MW Solar
power plant at Bhimavaram, AP
PS-439-976
REV NO: 00
PAGE : 14 OF 17
vendor.
5.10 Panel related parameters
5.10.1 Structure sheets
CRCA sheet details:
Main frames: 2mm thick min
Door: 1.6 mm thick min
Gland plate: 3mm thick min
Tinned copper with appropriate size to
match current rating, based on vertical /
horizontal layouts and bus bar
orientations. Insulation sleeves (PVC)
shall be used wherever necessary. Bus
bars (both AC and DC) shall be colourcoded with paint.
Insulated (PVC) copper cable with
appropriate cross section to match
current rating.
5.10.2
Bus bars
5.10.3
Internal power cables
5.10.4
Control wiring
5.10.5
Base channel
5.10.6
Provisions for grouting
Base channel shall have suitable
provisions (holes) for grouting the panel
on floor.
5.10.7
Earthing terminals as per
relevant standards
Earthing terminals shall be provided using
tinned copper / aluminium bars of
suitable cross section. Terminals shall be
brought out to facilitate external
connections.
5.10.8
Insulation clearances
5.10.9
Painting
AC side: Phase to Phase / neutral: 25 mm min.
DC side: As per relevant standards.
Epoxy based powder coating.
Paint thickness: 50 microns (minimum)
Colour: Front and Rear Doors (Internal and External): RAL 9002 Grey.
Powder coating shall meet the requirement of IS 13871.
5.10.10 Overall dimensions
(W x D x H in mm)
5.10.11 Weight, to be indicated
PV SYSTEM ENGG
Insulated (PVC) copper cable with 1.5
mm2 min. CT wiring 2.5 mm2 min.
Suitable ISMC base frame on which the
panels of the PCU (DC, AC and control
panel) are resting.
PURCHASE SPECIFICATION / GROUP : PHOTOVOLTAICS
500 KW Grid-connected Power Conditioning Units for 1 MW Solar
power plant at Bhimavaram, AP
PS-439-976
REV NO: 00
PAGE : 15 OF 17
5.11 External ducts and exhaust fans
5.11.1 External ducts and
exhaust fans
5.11.2
5.11.3
5.11.4
The control room will house 2 PCUs. External ducts and exhaust fans
shall be designed suitably in accordance with the Main control
rooms.
Auxiliary power supply, if any required for the PCU shall be drawn
from the ACDB Panel. Cables and cabling shall be in the vendor’s
scope.
Approximate distance from the rear side of PCU to the Control Room
wall will be maximum 2 m. Air duct design shall be suitable for the
same.
Exact layout of PCUs in the Control room will be provided by BHEL
during detailed engineering to facilitate design of external duct
profiles.
Ducts, fans, starters and other accessories including hardware shall
be supplied, installed and commissioned at the site by the vendor.
The scope shall also include wiring of starters to the AC distribution
board in the control room (cables for wiring and cable laying within
vendor scope)
External exhaust fans of suitable wattage and size shall be fitted into
the cut-out of control room wall. These cut-outs will be made by
BHEL based on dimensions and positions provided by vendor.
6.0 Testing and inspection
6.1
Routine tests, as per relevant standards (IEC or eqvt), shall be carried out on the PCUs and shall be
witnessed by BHEL & NEEPCO.
Vendor shall submit Manufacturing Quality Plan and detailed Test procedure along with drawings
for formal approval by BHEL prior to inviting BHEL & NEEPCO for inspection. Testing shall be
carried out by vendor on all the PCUs supplied.
Following shall be the minimum checks and shall be included by the vendor in the Manufacturing
Quality Plan.
1. Visual inspection check
2. Raw material check as per the internal standards of manufacturer
3. In-process checks as per the internal standards of manufacturer
4. Dimensional check on enclosure
5. Degree of Protection Test
6. Complete Bill of materials check
7. HV / IR insulation tests on main and control circuits
8. Burn-in tests
9. Factory acceptance tests
(a) Load testing of inverter:
- Verification of inverter performance in its stand- alone operational mode with a defined power
(up to 100% rated full load power) and DC input voltage (up to max value). All parameters: DC
voltage, current, power, grid voltage / current of R,Y,B lines, line frequency, ac output power, ac
output energy, power factor, line current, efficiency, THD, etc. to be measured at 25%, 50%, 75%
and 100% of the rated nominal power and checked against specified acceptance norms.
- Heat Run Test at rated full load
PV SYSTEM ENGG
PURCHASE SPECIFICATION / GROUP : PHOTOVOLTAICS
500 KW Grid-connected Power Conditioning Units for 1 MW Solar
power plant at Bhimavaram, AP
PS-439-976
REV NO: 00
PAGE : 16 OF 17
- Synchronization to grid
- Verification of responses of heat sink and cabinet cooling fans to heat sink and cabinet
temperature rises.
- Verification of inverter tripping response to simulated electrical shorts on ac output side.
(b) Automatic mode testing (wake up and shut down) with simulated / actual grid and dc input
supplies.
- Verification of automatic waking up of inverter as the dc input supply picks up and rises beyond
set point levels.
- Verification of export of power to the grid in relation to functioning of MPPT. This functional test
shall include demonstration of transition from ‘Passive MPPT mode’ at low Power to ‘Active MPPT
mode above the transition set point.
- Verification of automatic shutdown of inverter as dc input supply
falls below set point levels
(d) Protection tests (by direct method or simulation method)
- Verification of automatic disconnecting and reconnecting of Inverter to the grid, based on rise
and fall of heat sink and cabinet temperature with reference to set points.
- Verification of inverter tripping response to simulated failure of cooling fans.
- Anti-Islanding Protection test
- DC Reverse Polarity protection test
- DC Ground Fault
- AC and DC Overvoltage
- Abnormal voltage and frequency
(f) Functional tests
- System response to various set points for controls and
protections
- Emergency shutdown cases
- Disconnecting switch, breaker and contactor operations
- Meters and displays
- Data downloading from PCU
Test reports shall be submitted prior to dispatch of the system to the site
6.2
Type Tests: Valid reports for all types tests as per relevant standards (IEC or equivalent) conducted
within the last 10 years shall be submitted along with offer.
PV SYSTEM ENGG
PURCHASE SPECIFICATION / GROUP : PHOTOVOLTAICS
500 KW Grid-connected Power Conditioning Units for 1 MW Solar
power plant at Bhimavaram, AP
PS-439-976
REV NO: 00
PAGE : 17 OF 17
7.0 Warranty period service: During the warranty period, whenever a technical problem is encountered
with the PCU, BHEL will report the same to the vendor.
7.1
7.2
All material replacements during warranty period shall be in scope of Accepted YES / NO
the vendor.
Vendor shall confirm that the problem is attended to by their service
Accepted YES / NO
engineer within five days from the date of reporting failure.
8.0 Documents to be submitted after receipt of purchase order: Following documents shall be
submitted for BHEL approval within seven days from date of purchase order.
(i) Inverter module & control system specifications (GTP/Datasheet).
(ii) General Arrangement of PCU with LT output Switchgear (either
integrated in PCU or in separate panel) (with overall dimensions, plan, elevation, side views, bill of
materials of major functional components viz. Inverter stack, IGBTs, heat sinks, cooling fans, air filters,
capacitors, inductors, power supplies, sensors, protection cards, fuses, MCBs, ACBs, Surge protection
devices, isolator switches, breakers, contactors, displays, push buttons, data loggers, communication
devices, ports, make / part number / rating / quantity of these components.
(iii) Panel details of doors, frames, gland plates, bus bars, cables, earth terminals, base channel, paint
finish, IP class, applicable standards.
(iv) General arrangement of front panel with displays, push buttons, lamp indicators.
(v) General arrangement showing DC input termination details viz. bus bars with details of holes for cable
connections, bus bar supports and fuses.
(vi) General arrangement showing AC output termination details viz. bus bars with details of holes for
cable connection, bus bar supports.
(vii) All the above documents shall be submitted to NTPC for final approval
– GA and Layout Drawings, Foundation Drawings, Datasheet, Detailed BOM,
Manufacturing Quality Plan (MQP) including Final Test Procedure.
Vendor shall proceed with Manufacturing only after final approval of all the listed documents.
9.0 Documents to be submitted along with consignment:
(i) Test reports on individual PCUs
(ii) Technical manual with system specifications, installation guidelines, commissioning guidelines,
schematic drawings, circuit board overlays, system set points, calibration settings, hardware settings, cable
schedule, general arrangement drawings, panel details.
PV SYSTEM ENGG
ANNEXURE-A
COMMERCIAL TERMS (FOR FOREIGN PURCHASE ORDERS)
RFQ No.MRGBOS002 DATED : 14.07.2015 DUE DATE(TECH BID) : 22.07.2015
Sl. No.
1.
2
Terms
Bidding
Price basis:
Particulars
Bidder’s confirmation
(a) Bid has to be submitted as Two Part – in two sealed covers-Techno
Commercial Bid(Part-1) & Price Bid (Part-II)- clearly written on each cover
both put in a single sealed envelope super-scribed with RFQ No. and Due date.
Acceptable / Not
acceptable
(b) Enclosures-A & A1 to be submitted along with Technical Bid (Part-1) &
Enclosure-A2 to be submitted along with Price bid (Part-II).
Acceptable / Not
acceptable
(c) Clause-wise compliance to BHEL Purchase specification along with all
documents as called in Technical specification to be submitted along with
technical bid(Part-1).
Acceptable / Not
acceptable
Rates quoted should be firm from the date of offer, till completion of supply. No
enhancement in the rates and changes in the techno-commercial terms will be
allowed once the quotation is accepted and order is placed.
Acceptable / Not
acceptable
If Installation & Commissioning is in vendor’s scope, then the price shall
remain FIRM till commissioning & handing over of the complete system.
3
4
5
6
Acceptable / Not
acceptable
Terms of Delivery: FOB/FCA Airport/Seaport:
Delivery Period:
Payment Term:
Freight &
Insurance:
7
Penalty:
8
PBG:
9
Warranty:
10
Validity:
(a) Supply : 7 Weeks from the Drawing Approval.
Drawing Submission: 1 week from PO.
Acceptable / Not
acceptable
(b ) I&C: 6 Weeks from Supply
Acceptable / Not
acceptable
Supply: 1) 90% of the basic value (excluding E&C charges) will be paid with 45
days credit, against Sight draft, from the date of AWB/BOL on submission of
complete set of documents as in PO.
2) 10% of basic Supply value (retention money) will be paid on submission of
documents as a proof of receipt against supplementary invoice with proof of
completion of E&C along with E & C charges (if any)+ against submission of
PBG valid for Warranty Period+6 months Claim Period from BHEL Consortium
Bank.
(b) E&C/Supervision: 100% on completion of E&C/Supervision and
certification line item wise on pro-rata basis
12
Bank charges (If
applicable):
Reverse Auction:
13
D-U-N-S No.
14
Consignment
Details
15
Despatch
Documents:
16
Port of Dispatch
I&C:Acceptable / Not
acceptable
Acceptable / Not
acceptable
In BHEL's Scope; Dispatch through Authorised Agent of BHEL only.
For Supply:-Pre Inspection Call Letter Date (Receipt of test report) will be
treated as delivery for purpose of penalty for supply only
(a) Penalty of 0.5% per week at the basic price of the good for undelivered
quantity of supply portion, subject to a maximum of 10%. Refer clause G(2) of
ITB for loading in case of deviation
Performance Bank guarantee (PBG):
(a)PBG for 10% of the basic Supply Value shall be furnished in the BHEL
prescribed format as per clause H of ITB.
(b) Deviation if any will attract Loading as per Clause H(f)
Warranty for Supply of Inverter Station : 63 months from Supply or 60
months from I&C whichever is earlier
Supply: (a) Acceptable /
Not acceptable
(a) Yes / No
(b)
Acceptable / Not
acceptable
(a) Acceptable / Not
acceptable
(a) Quotation should remain valid for a period of 90 days from the due date
(b) Deviation if any Please specify
11
Supply:Acceptable / Not
acceptable
(b)
(a) Acceptable / Not
acceptable
(a) All Bank charges to respective accounts
(b) Deviation if any Please specify
(b)
BHEL reserves the right to conduct Reverse Auction. Procedure for the same
will be informed by BHEL. Please send your acceptance for reverse auction
(a) Acceptable / Not
acceptable
Please mention Dun & Bradstreet No.(DUN No.)
Furnished / To be
furnished
Weight and Dimension of consignment with packing
Despatch documents include AWB, Invoice, Packing list, Warranty certificate, O
& M manuals
One copy of Invoice, Packing list and Air Way Bill shall be faxed immediately
after despatch. Also one copy of packing list to be kept inside each box for easy
identification of material at site.
Indicate from where the shipment will take place
Furnished / To be
furnished
Airport/Seaport:
AUTHORISED SIGNATORY WITH SEAL
Deviation
Annexure A1
TECHNICAL BID ENCLOSURE FOR COMPLIANCE OF QUOTE
RFQ No.MRGBOS002 DATED : 14.07.2015 DUE DATE(TECH BID) : 22.07.2015
Sl
No.
DESCRIPTION
QTY
UNIT
QUOTED
Currency
Remarks
1
PS0679039729: Supply of PCU 500 KW as per Tech Spec-PS-439-976
2
Nos.
YES/NO
Taxes Extra
2
PS0679039635: Spares for PCU 500 KW as per Tech Spec-PS-439-976
1
Set
YES/NO
Taxes Extra
3
Comissioning of PCU 500 KW as per Tech Spec-PS-439-976
2
AU
YES/NO
Taxes Extra
Note:
* The above format is to be used for Unpriced bid. Reproducing on letter head is acceptable.
*Exchange rate ruling on the date of Tender opening (Techno-commercial / un-priced Bid) will be considered for converting foreign currency to Indian
currency. Exchange rates of banking TT selling will be considered.
Terms of Delivery: FOB/FCA Airport/Seaport:
Indicate Port of Dispatch:
* Purchase order will be placed on the lowest quotation (L1) only among the technically & commercially accepted quotations. L1 = Total basic value (including
Installation & Commissioning etc.) in foreign currency + FOB charges (if any) + Packing & Forwarding charges (if any) + Cost Insurance Freight (CIF) + Basic
Custom Duty (BCD) + Counter Veiling Duty (CVD) + Educational Cess + Special Additional Duty (SAD) + Entry TAX + Service TAX (if applicable) +Loading
factors for deviations to commercial terms & conditions.
Exchange rate ruling on the date of Tender opening (Techno-commercial / un-priced Bid) will be considered for converting foreign currency to Indian
currency. Exchange rates of banking TT selling will be considered.
Please note that following taxes are applicable on Installation & Commissioning portion
1. Service Tax of 14% is applicable & will be deducted and remitted to Govt Authorities.
2. Income Tax:a) Please provide the Tax Residency certificate of Company/Beneficiary (Kindly note that this is a mandatory clause.)
b) Please provide PAN CARD reference of Company/Beneficiary.
i) If PAN Details are provided, the TDS of 20%+3% is deducted
ii) if PAN Details are not provided, then the rate applicable is 25%+3%.
Annexure A2
PRICE BID ENCLOSURE FOR COMPLIANCE OF QUOTE
RFQ No.MRGBOS002 DATED : 14.07.2015 DUE DATE(TECH BID) : 22.07.2015
Sl
No.
1
DESCRIPTION
PS0679039729: Supply of PCU 500 KW as per Tech Spec-PS-439-976
QTY
UNIT
QUOTED
FOB/FCA Value
Currency
Remarks
2
Nos.
YES/NO
Taxes Extra
1
Set
YES/NO
Taxes Extra
2
AU
YES/NO
Taxes Extra
Unit Rate in Words:
2
PS0679039635: Spares for PCU 500 KW as per Tech Spec-PS-439-976
Unit Rate in Words:
3
Comissioning of PCU 500 KW as per Tech Spec-PS-439-976
Unit Rate in Words:
Note:
* The above format is to be used for Price bid. Reproducing on letter head is acceptable.
*Exchange rate ruling on the date of Tender opening (Techno-commercial / un-priced Bid) will be considered for converting foreign currency to Indian currency. Exchange rates of
banking TT selling will be considered.
Terms of Delivery: FOB/FCA Airport/Seaport:
Indicate Port of Dispatch:
* Purchase order will be placed on the lowest quotation (L1) only among the technically & commercially accepted quotations. L1 = Total basic value (including Installation &
Commissioning etc.) in foreign currency + FOB charges (if any) + Packing & Forwarding charges (if any) + Cost Insurance Freight (CIF) + Basic Custom Duty (BCD) + Counter Veiling
Duty (CVD) + Educational Cess + Special Additional Duty (SAD) + Entry TAX + Service TAX (if applicable) +Loading factors for deviations to commercial terms & conditions.
Exchange rate ruling on the date of Tender opening (Techno-commercial / un-priced Bid) will be considered for converting foreign currency to Indian currency. Exchange rates of
banking TT selling will be considered.
Please note that following taxes are applicable on Installation & Commissioning portion
1. Service Tax of 14% is applicable & will be deducted and remitted to Govt Authorities.
2. Income Tax:a) Please provide the Tax Residency certificate of Company/Beneficiary (Kindly note that this is a mandatory clause.)
b) Please provide PAN CARD reference of Company/Beneficiary.
i) If PAN Details are provided, the TDS of 20%+3% is deducted
ii) if PAN Details are not provided, then the rate applicable is 25%+3%.
AUTHORISED SIGNATORY WITH SEAL
Annexure B
COMMERCIAL TERMS & CONDITIONS
RFQ No.MRGBOS002 DATED : 14.07.2015 DUE DATE(TECH BID) : 22.07.2015
Sl No.
1
Terms
Bidding
2
Price Basis
3
Terms of Delivery
4
Delivery Period
5
6
7
Payment Term
Excise Duty
Sales Tax
8
VAT
9
Octroi
10
11
Service Tax
Freight
BHEL Term
Confirmation
(a) Bid has to be submitted as Two Part – in two sealed covers-Techno
Commercial Bid(Part-1) & Price Bid (Part-II)- clearly written on each
cover both put in a single sealed envelope super-scribed with RFQ No.
and Due date.
Agree / Not agree
(b) Annexures B & B1 to be submitted along with technical bid (Part-1)
& Annexure B2 to be submitted along with Price bid (Part-II).
Agree / Not agree
(c) Clause-wise compliance to BHEL Purchase specification along with
all documents as called in Technical specification to be submitted along
with technical bid(Part-1).
Agree / Not agree
Firm i.e., from the date of PO to completion of supply if I&C is not
applicable. If I&C is in supplier's scope,then the prices shall remain Firm
till commissioning & handing-over of the complete system.
(PVC clause not acceptable).
Agree / Not agree
Free On Road Basis to Project site : FOR NREDCAP Canal Top,
Andhra Pradesh
Supply : 7 Weeks from the Drawing Approval.
Drawing Submission: 1 week from PO.
I&C: 6 Weeks from Supply
SUPPLY: 1) 90% of basic Supply value + 100% of taxes, duties and
freight charges will be paid with 45 days credit from the receipt of
material.
2) 10% of basic Supply value (retention money) will be paid on
submission of documents as a proof of receipt against supplementary
invoice with proof of completion of E&C along with E & C charges (if
any)+ against submission of PBG valid for Warranty Period+6 months
Claim Period from BHEL Consortium Bank.
(b) E&C/Supervision: 100% on completion of E&C/Supervision and
certification line item wise on pro-rata basis.
Agree / Not agree
Agree / Not agree
Agree / Not agree
For any deviation in payment term, the offer will be liable for loading as
per Clause G of Instructions to Bidders (Doc Ref : SCPV/BOS/01-Rev 00)
Agree / Not agree
(a) To confirm whether applicable. If applicable, indicate prevailing rate
of Excise duty.
Applicable / Not
applicable
(b) BHEL is trying to avail Customs Duty & Excise duty exemption.
Successful bidder shall support with all relevant documents.
(a) To confirm whether applicable. If applicable, indicate prevailing rate
of Sales Tax against Form C.
(b) For issue of form "C", vendor has to furnish "E1/E2" form.Please
confirm that "E1/E2 Sale form" will be submitted.
Deviation / Remarks
Prevailing rate of Excise duty :
................... %
Agree / Not agree
Applicable / Not
applicable
Prevailing rate of Sales Tax :
................... %
Agree / Not agree
Both are in the same State, VAT is applicable please indicate VAT
applicable.
Applicable / Not
applicable
Prevailing rate of VAT :
................... %
To confirm whether applicable, if applicable indicate current rate of
Octroi.
Applicable / Not
applicable
Octroi_________________%
To confirm whether applicable, if applicable indicate current rate of
Service Tax.
Not applicable
Furnish following :
Service Tax Regn. No.
Confirmation that Service Tax register is maintained.
Not applicable
If Freight is quoted extra, original money receipt from Transporter has
to be submitted for payment of freight. Please indicate a lumpsum value
for Freight charges in Price bid if quoted extra.
Agree / Not agree
AUTHORISED SIGNATORY WITH SEAL
Page 1 of 2
Annexure B
COMMERCIAL TERMS & CONDITIONS
RFQ No.MRGBOS002 DATED : 14.07.2015 DUE DATE(TECH BID) : 22.07.2015
Sl No.
Terms
12
Insurance
13
BHEL Term
Confirmation
Transit Insurance will be in vendor’s scope.
Agree / Not agree
Evalution of L1 vendor
Over all L1 of Supply on “FOR” basis to site will only be considered.
Agree / Not agree
14
Warranty/GUARANTEE
Warranty for Supply : 63 months from Supply or 60 months from I&C
whichever is earlier
Agree / Not agree
15
Pre Shipment Inspection
Pre Shipment Inspection will be carried out by BHEL/Customer for
which test report shall be sent one week in advance.
Agree / Not agree
(a) Penalty of 0.5% per week at the basic price of the good for
undelivered quantity of supply portion, subject to a maximum of 10%.
For Supply, Pre Shipment Inspection Call Letter Date (Receipt of test
report) will be treated as delivery for purpose of penalty.
Agree / Not agree
( b)For any other Terms and Conditions, kindly refer to the enclosed
Enquiry-General Terms & Conditions & Instructions to Bidders of BHEL
(Doc Ref : SCPV/BOS/01-Rev 00)
Agree / Not agree
16
17
18
19
Penalty
Road Permit
Road permit if applicable will be given by BHEL before Dispatch of
ordered Items.
BHEL
Complete set of despatch documents in 3 sets shall be forwarded to
BHEL directly. Despatch documents include Commercial Invoice, Excise
Invoice (if ED is applicable), Lorry receipt (L/R), Packing list, Warranty
certificate, Insurance intimation letter, & Original Performance Bank
Guarantee (Directly from issuing bank to BHEL).
One set of Invoice, Packing list and L/R shall be faxed immediately after
despatch to BHEL-EDN, Bangalore.
Agree / Not agree
For any other Terms and Conditions, kindly refer to the enclosed
Other terms & conditions Instructions to Bidders & General Conditions of Contract of BHEL (Doc
Ref : SCPV/BOS/01-Rev 00)
Agree / Not agree
BHEL reserves the right to conduct Reverse Auction. Procedure for the
same will be informed by BHEL .
Agree / Not agree
Weight and Dimension of consignment with packing
Furnished / To be
furnished
Despatch Documents
20
Reverse Auction
21
Consignment Details
22
Shipment
Kindly indicate from where the shipment will take place.
Deviation / Remarks
State/Place:
AUTHORISED SIGNATORY WITH SEAL
Page 2 of 2
Annexure B1
TECHNICAL BID ENCLOSURE FOR COMPLIANCE OF QUOTE
RFQ No.MRGBOS002 DATED : 14.07.2015 DUE DATE(TECH BID) : 22.07.2015
Sl No.
DESCRIPTION
QTY
UNIT
QUOTED
ED %
TAXES
CST%
VAT %
S TAX%
Remarks
1
PS0679039729: Supply of PCU 500 KW as per Tech Spec-PS-439-976
2
NO
YES/NO
NA
Taxes Extra
2
PS0679039635: Spares for PCU 500 KW as per Tech Spec-PS-439-976
1
ST
YES/NO
NA
Taxes Extra
3
Comissioning of PCU 500 KW as per Tech Spec-PS-439-976
2
AU
YES/NO
NA
NA
NA
Taxes Extra
4
**Freight Charge including Service Tax on Freight(14% on 30% of Freight
Value)
LUMPSUM
YES/NO
NA
NA
NA
Included/Extra
5
**Insurance
LUMPSUM
YES/NO
NA
NA
NA
Included/Extra
NOTE: 1.YOUR QUOTED PRICES SHALL BE on “FREE ON ROAD” basis to NREDCAP Canal Top, AP
2.PL INDICATE TAXES : ED,VAT/CST,SERVICE TAX CLEARLY APPLICABLE AS ON DATE.
3.USE THIS FORMAT FOR COMPLIANCE( REPRODUCING ON YOUR LETTER HEAD IS ACCEPTABLE).
4. FOR SL NOS 1,2 & 3 TAXES WILL BE CONSIDERED EXTRA.PLEASE QUOTE ONLY THE BASIC RATES.
5.**INDICATE WHETHER FREIGHT CHARGE & INSURANCE CHARGE IS INCLUDED IN QUOTED RATE OR WILL BE CHARGED EXTRA.
IN ABSENCE OF CLARITY, QUOTED RATE WILL BE CONSIDERED AS INCLUSIVE OF FREIGHT & INSURANCE CHARGES. .If the offer states Freight at actuals, then Freight will be
considered as All Inclusive. If Freight & Insurance is quoted extra, Original Money Receipt of the transporter and Insurance Policy copy / declaration is to be furnished for
payment of the same.
AUTHORISED SIGNATORY WITH SEAL
Annexure B2
PRICE BID ENCLOSURE FOR COMPLIANCE OF QUOTE
RFQ No.MRGBOS002 DATED : 14.07.2015 DUE DATE(TECH BID) : 22.07.2015
Sl No.
1
DESCRIPTION
PS0679039729: Supply of PCU 500 KW as per Tech Spec-PS-439-976
Unit Rate(Rs.)
Total Rate (Unit
Rate*Qty) (Rs.)
TAXES
CST%
VAT %
QTY
UNIT
QUOTED
2
NOS
YES/NO
NA
Taxes Extra
1
ST
YES/NO
NA
Taxes Extra
2
AU
YES/NO
NA
NA
NA
LUMPSUM
YES/NO
NA
NA
NA
NA
Included/Extra
LUMPSUM
YES/NO
NA
NA
NA
NA
Included/Extra
ED %
S TAX%
Remarks
Unit Rate in Words (Rs.):
2
PS0679039635: Spares for PCU 500 KW as per Tech Spec-PS-439-976
Unit Rate in Words (Rs.):
3
Comissioning of PCU 500 KW as per Tech Spec-PS-439-976
Taxes Extra
Unit Rate in Words (Rs.):
4
**Freight Charge including Service Tax on Freight( 14% on 30% of Freight
Value)
Unit Rate in Words (Rs.):
5
**Insurance
Unit Rate in Words (Rs.):
NOTE: 1.YOUR QUOTED PRICES SHALL BE on “FREE ON ROAD” basis to NREDCAP Canal Top, AP
2.PL INDICATE TAXES : ED,VAT/CST,SERVICE TAX CLEARLY APPLICABLE AS ON DATE.
3.USE THIS FORMAT FOR COMPLIANCE( REPRODUCING ON YOUR LETTER HEAD IS ACCEPTABLE).
4. FOR SL NOS 1,2& 3 TAXES WILL BE CONSIDERED EXTRA.PLEASE QUOTE ONLY THE BASIC RATES.
5.**INDICATE WHETHER FREIGHT CHARGE & INSURANCE CHARGE IS INCLUDED IN QUOTED RATE OR WILL BE CHARGED EXTRA.
IN ABSENCE OF CLARITY, QUOTED RATE WILL BE CONSIDERED AS INCLUSIVE OF FREIGHT & INSURANCE CHARGES. .If the offer states Freight at actuals, then Freight will be considered as All Inclusive. If
Freight & Insurance is quoted extra, Original Money Receipt of the transporter and Insurance Policy copy / declaration is to be furnished for payment of the same.
AUTHORISED SIGNATORY WITH SEAL
Page 1 of 8
Bharat Heavy Electricals Ltd.,
(A Government of India undertaking)
Electronics Division
PB 2606 , Mysore Road Bangalore , 560026 INDIA
SCPV: BOS: 001- Rev 00
INSTRUCTIONS TO BIDDERS (Common for all RFQs)
Bidder is requested to read the instructions carefully and submit their quotation covering all the points:
A. GENERAL INSTRUCTIONS:
1.
Any Purchase Order resulting from this enquiry shall be governed by the Instructions to Bidders (document
reference: SCPV: BOS: 001 – Rev 00), General Conditions of Contract (document reference: SCPV: BOS: 002 - Rev
00) and Special Conditions of Contract, if any, of the enquiry.
2.
Any deviations from or additions to the “General Conditions of Contract” or “Special Conditions of Contract”
require BHEL’s express written consent. The general terms of business or sale of the bidder shall not apply to this
tender.
3.
Bidders (also includes the term suppliers / contractors wherever used in this document) are instructed to quote
their most competitive price and best delivery, etc. in the offer. Prices should be indicated in both figures & words.
(Please also refer clause 11 under section B)
4.
Regret letter (either through post or by mail) indicating reasons for not quoting must be submitted without fail, in
case of non-participation in this tender. If a bidder fails to respond against 3 consecutive tenders for the same item,
he will be liable for removal as a registered vendor of BHEL.
5.
Procurement directly from the manufacturers shall be preferred. However, if the OEM / Principal insist on
engaging the services of an agent, such agent shall not be allowed to represent more than one manufacturer /
supplier in the same tender. Moreover, either the agent could bid on behalf of the manufacturer / supplier or the
manufacturer / supplier could bid directly but not both. In case bids are received from the manufacturer / supplier
and his agent, bid received from the agent shall be ignored.
6.
Consultant / firm (and any of its affiliates) shall not be eligible to participate in the tender/s for the related goods
for the same project if they were engaged for consultancy services for the same project.
7.
If an Indian representative / associate / liaison office quotes on behalf of a foreign based bidder, such
representative shall furnish compulsorily the following documents:
Authorization letter to quote and negotiate on behalf of such foreign-based bidder.
Undertaking from such foreign based bidder that such contract will be honored and executed according to
agreed scope of supply and commercial terms and conditions.
c. Undertaking shall be furnished by the Indian representative stating that the co-ordination and smooth
execution of the contract and settlement of shortages / damages / replacement / repair of imported scope till
system is commissioned and handed over to customer will be the sole responsibility of the Indian
representative / associates / agent / liaison office.
In case of imported scope of supply, customs clearance & customs duty payment will be to BHEL account after the
consignment is received at Indian Airport / Seaport. Bidders must provide all original documents required for
completing the customs clearance along with the shipment. Warehousing charges due to incomplete or missing
documentation will be recovered from the supplier’s bill. All offers for imported scope of supply must be made
from any of the gateway ports (within the country) indicated. (Refer Annexure I)
a.
b.
8.
9.
The offers of the bidders who are on the banned list and also the offers of the bidders, who engage the services of
the banned firms, shall be rejected. The list of the banned firms is available on BHEL website: www.bhel.com
Page 2 of 8
10. Business dealings with bidders will be suspended if they are found to have indulged in any malpractices /
misconduct which are contrary to business ethics like bribery, corruption, fraud, pilferage, cartel formation,
submission of fake/false/forged documents, poor quality, certificates, information to BHEL or if they tamper with
tendering procedure affecting the ordering process or fail to execute a contract, or rejection of 3 consecutive
supplies or if their firms / works are under strike / lockout for a long period.
B. GUIDELINES FOR PREPARATION OF OFFER:
1.
Quotation shall be submitted in Single Part Bid, Two Part Bid or Three Part Bid, as called for in the tender:
 SINGLE PART BID: Technical and Commercial Bid with prices along with price summary & filled in BHEL
Standard Commercial terms and conditions in a single sealed envelope.
 TWO PART BID: Unpriced offer i.e. “Techno-commercial Bid” with filled in BHEL Standard Commercial
terms and conditions in a sealed envelope along with the copy of the “Price Bid” without the prices
should be enclosed in one cover and the cover must be super scribed “Techno-commercial offer) and
Priced offer i.e. “Price Bid” containing price summary in a separate sealed envelope and must be super
scribed “Price Bid”. Both these envelopes shall be enclosed in a single sealed envelope super scribed
with enquiry number due date of tender and any other details as called for in the tender document.
 THREE PART BID: Pre-qualification Bid (Part-I), Techno Commercial Bid with filled in BHEL Standard
Commercial terms and conditions (Part-II), and Price Bid (Part-III). All three envelopes shall be enclosed
in a single sealed envelope super scribed with enquiry number due date of tender and any other details
as called for in the tender document.
If any of the offers (Part I, Part II or Part III) are not submitted before the due date and time of submission at the
venue/place specified or if any part of the offer is incomplete the entire offer of the bidder is liable for rejection.
2.
Supplier shall ensure to super scribe each envelope with RFQ number, RFQ Date, RFQ Due date and time, Item
Description and Project clearly & boldly. Also mention on the envelope whether it is “Techno Commercial Bid” or
“Price Bid” or “Pre-Qualification Bid”. Pease ensure complete address, department name and purchase executive
name is mentioned on the envelope (before dropping in the tender box or handing over) so that the tender is
available in time for bid opening.
3.
BHEL standard Commercial Terms and Conditions shall be duly filled, signed & stamped and must accompany
Technical-Commercial offer without fail and should be submitted in original only. Xerox copy will not be
accepted.
4.
Any of the terms and conditions not acceptable to supplier, shall be explicitly mentioned in the TechnoCommercial Bid. If no deviations are brought out in the offer it will be treated as if all terms and conditions of this
enquiry are accepted by the supplier without any deviation.
5.
Deviation to this specification / item description, if any, shall be brought out clearly indicating “DEVIATION TO
BHEL SPECIFICATION” without fail, as a part of Techno-Commercial Bid. If no deviations are brought out in the
offer it will be treated as if the entire specification of this enquiry is accepted without deviation.
6.
Suppliers shall submit one set of original catalogue, datasheets, bill of materials, dimensional drawings, mounting
details and / or any other relevant documents called in purchase specification as part of Technical Bid.
7.
“Price Bid” shall be complete in all respects containing price break-up of all components along with all applicable
taxes and duties, packing & forwarding charges (if applicable), freight charges (if applicable) etc. Once submitted
no modification / addition / deletion will be allowed in the “Price Bid.” Bidders are advised to thoroughly check
the unit price, total price to avoid any discrepancy.
8.
In addition, bidder shall also quote for erection & commissioning charges (E&C charges), documentation charges,
service charges, testing Charges (type & routine), training charges, service tax, etc. wherever applicable. The price
summary must indicate all the elements clearly.
9.
Vendors should indicate “lump sum” charges (including To & Fro Fare, Boarding, Lodging, Local Conveyance etc.)
for Supervision of Erection, Commissioning and handing over to customer. The quotation shall clearly indicate
scope of work, likely duration of commissioning, pre-commissioning checklist and service tax (if any).
10. Wherever bidders require PAC (Project Authority Certificate) for import of raw materials, components required
for Mega Power Projects, Export Projects, MNRE Concession or other similar projects wherein supplies are
Page 3 of 8
eligible for customs duty benefits, lists and quantities of such items and their values (CIF) has to be mentioned in
the offer. Prices must be quoted taking into account of such benefits.
11. All quotations shall be free from corrections /overwriting. Corrections if any should be authenticated with
signature and seal. Any typographical error, totaling mistakes, currency mistake, multiplication mistake, summing
mistakes etc. observed in the price bids will be evaluated as per Annexure VI “Guidelines for dealing with
Discrepancy in Words & Figures – quoted in price bid”. BHEL decision will be final.
C. GUIDELINES FOR OFFER SUBMISSION:
1.
2.
Offers / Quotations must be dropped in tender box before 13.00 Hrs. on or before due date mentioned in RFQ. The
offers are to be dropped in the proper slot of the Tender Box kept in our reception area with caption "CE, SC&PV,
DEFENCE." Tenders are opened on 3 days in a week (Monday/Wednesday/Friday). Tender must be deposited in
the slot corresponding to the day (Monday - Box no.4/Wednesday - Box no. 6 /Friday - Box no.8) while depositing
the offer. (This clause will not be applicable for e-tenders)
E-Mail / Internet / EDI offers received in time shall be considered only when such offers are complete in all
respects. In case of offers received through E-mail, please send the offer to the email ID specified in the SCC of the
tender. (Refer to SCC document of tender) within time of submission of tender.
3.
In cases where tender documents are bulky, or due to some reasons tender documents are required to be
submitted by hand or through posts/couriers, the offers are to be handed over either of the two officers whose
names are mentioned in the RFQ. (Refer to SCC document of tender)
4.
Tenders will be opened on due date, time and venue as indicated in the RFQ in the presence of bidders at the
venue indicated in the RFQ. In case of e-procurement, bidders can see tender results till seven days after due date
and time.
5.
Vendor will be solely responsible:
a.
b.
c.
d.
e.
For submission of offers before due date and time. Offers submitted after due date and time will be treated as
"Late offers" and will be rejected.
For submission of offers in the correct compartment of the tender box based on the day of due date
(Monday/Wednesday/Friday). Please check before dropping your offer in the correct tender box.
For depositing offers in proper sealed condition in the tender box. If the bidder drops the tender in the wrong
tender box or if the tender document is handed over to the wrong person BHEL will not be responsible for
any such delays.
For offers received through email/courier etc., suppliers are fully responsible for lack of secrecy on
information and ensuring timely receipt of such offers in the tender box before due date & time.
In case of e-tender, all required documents should be uploaded before due date and time. Availability of
power, internet connections, etc. will be the sole responsibility of the vendor. Wherever assistance is needed
for submission of e-tenders, help line numbers and executives of service provider of BHEL may be contacted.
Service provider: M-junction
Website address: https://bheleps.buyjunction.in/
Helpline no.: 033-66106426/6217/6013/6046/6176 (9:30 am to 5:30 pm)
9163348283/9163348284/9163348285/9163348286/8584008116 (5:30 pm to 8:30 pm)
Purchase Executive / BHEL will not be responsible for any of the activities relating to submission of
offer.
D. PROCESSING OFFERS RECEIVED:
1.
Any discount / revised offer submitted by the supplier on its own shall be accepted provided it is received on or
before the due date and time of offer submission (i.e. Part-I bid). The discount shall be applied on pro-rata basis to
all items unless specified otherwise by the bidder.
2.
Changes in offers or Revised offers given after Part-I bid opening shall not be considered as a part of the original
offer unless such changes / revisions are requested by BHEL.
3.
In case there is no change in the technical scope and / or specifications and / or commercial terms & conditions by
BHEL, the supplier will not be allowed to change any of their bids after Technical bids are opened (after the due
date and time of tender opening of Part-1 Bid).
Page 4 of 8
4. In case of changes in scope and/ or technical specifications and/ or commercial terms & conditions by BHEL and it
accounts for price implications from vendors, all techno-commercially acceptable bidders shall be asked by BHEL
(after freezing the scope, technical specifications and commercial terms & conditions) to submit the impact of
such changes on their price bid. Impact price will be applicable only for changes in technical specification /
commercial conditions by BHEL. The impact price must be submitted on or before the cut-off date specified by
BHEL and the original price bid and the price impact bid will be opened together at the time of price bid opening.
Impact price means only for those items which have been impacted by addition / deletion / changes in the
technical specifications or commercial conditions. The impact may be +/- incremental value of the currency in
which originally quoted. The impact price bid to be submitted on the cut-off date, time & venue as specified by
BHEL. The impact price bid shall be opened along with original price bid.
f
5.
BHEL EDN reserves the right to adopt Reverse Auction or standard Price Bid Opening procedure for price
evaluation, at its discretion. This will be decided after completion of technical evaluation of tender. (Refer
Annexure XII for Guidelines for Reverse Auction).
6.
Un-opened bids (including price bids) will be returned to the respective bidders after release of PO and receipt of
order acknowledgement from the successful bidder.
7.
After receipt of Purchase Order, supplier should submit required documents like drawings, bill of materials,
datasheets, catalogues, quality plan, test procedure, type test report , O & M Manuals and / or any other relevant
documents as per Specification / Purchase Order, as and when required by BHEL / Customer.
8.
Any deviation to the terms and conditions not mentioned in the quotation by supplier in response to this enquiry
will not be considered, if put forth subsequently or after issue of Purchase Order, unless clarification is sought for
by BHEL EDN and agreed upon in the Purchase Order.
9.
Evaluation shall be on the basis of delivered cost (i.e. “Total Cost to BHEL"). As per RFQ terms.
“Total Cost to BHEL” shall include total basic cost, packing & forwarding charges, taxes and duties, freight charges,
test charges, insurance, service tax for services, any other cost indicated by vendor for execution of the contract
and loading factors (for non-compliance to BHEL Standard Commercial Terms & Conditions). Benefits arising out
of Nil Import Duty on Mega Projects, Physical Imports or such 100% exemptions & MNRE Exemptions (statutory
benefits), customer reimbursements of statutory duties (like Excise Duty, CST, VAT) will also be taken into
account at the time of tender evaluation. (Wherever applicable and as indicated in SCC document of tender)
10. For evaluation of offers in foreign currency, the exchange rate (TT selling rate of SBI) shall be taken as under:
Single part bids:
Date of tender opening
Two/three part bids: Date of Part-I bid opening
Reverse Auction:
Date of Part-I bid opening
In case of Performance Bank Guarantee (PBG) also, exchange rate will be considered as mentioned above for
converting foreign currency to Indian currency and vice versa.
If the relevant day happens to be a bank holiday, then the exchange rate as on the previous working day of the
bank (SBI) shall be taken.
11. Ranking (L-1, L-2 etc.) shall be done only for the techno-commercially acceptable offers and on the basis or
evaluation of Total Cost to BHEL.
E. INFORMATION ON PAYMENT TERMS:
1.
All payments will be through Electronic Fund transfer (EFT). Vendor has to furnish necessary details as per BHEL
standard format (Refer Annexure XI) for receiving all payments through NEFT. (Applicable for Indian vendors
only)
2.
In case of High Sea Sales transaction, customs clearance of the consignment landed on Indian Sea / Air ports will
be done by BHEL based on the original HSS documents provided by vendors. All warehousing charges due to
delay in submission of complete and or correct HSS documents to BHEL will be to suppliers account only. Such
recovery will be made out of any of the available bills.
3.
Statutory deductions, if any, will be made and the deduction certificate shall be issued. In case vendor does not
provide PAN details, the TDS deduction shall be at the maximum percentage stipulated as per the provisions of
Income Tax Act. (Applicable for Indian vendors only).
Page 5 of 8
4.
Foreign vendors shall submit relevant details of their bankers like Swift Code, Banker’s Name & Address etc.
Vendors must submit bills & invoices along with required supporting documents in time. Incomplete
documentation / delayed submission of invoice / documents will result in corresponding delay in payment.
F. STANDARD PAYMENT TERMS OF BHEL-EDN
Purchase Orders for indigenous procurement
(a) SUPPLY WITH E&C:
1) 90% of basic Supply value + 100% of taxes, duties and freight charges will be paid with 45 days credit from the
receipt of material.
2) 10% of basic Supply value (retention money) will be paid on submission of documents as a proof of receipt
against supplementary invoice with proof of completion of E&C along with E & C charges (if any)+ against
submission of PBG valid for Warranty Period+6 months Claim Period from BHEL Consortium Bank.
(b) E&C/Supervision: 100% on completion of E&C/Supervision and certification line item wise on pro-rata basis.
(c) O&M: 100% O&M charges are payable as per RFQ terms against report certified by BHEL.
(c) SUPPLY ONLY:
1) 100% of Basic value with taxes, duties and freight will be paid with 45 days credit from the receipt of material or
15 days credit from the date of submission of complete set of documentation whichever is later)+ submission of
PBG valid for Warranty Period+6 months Claim Period from BHEL Consortium Bank ,if applicable.
Note: If PBG cannot not be submitted, vendors can also accept for the final 10% payment, payable after the
warranty period + 6 months of claim period against supplementary invoice subject to the completion of
2) commissioning (if applicable) as PBG is linked to Warranty period.
(d)ADVANCE PAYMENT/LC: Quotations with “Advance payment/Inland LC” shall be rejected.
(e) SALE IN TRANSIT/ LOCAL VAT: Sale in transit under section 6(2) of CST is allowed if movement of goods is
interstate. In case intra state movement of goods, benefit of sale in transit is not available.
Purchase orders for import procurement:
(e) SUPPLY WITH E&C:
1)
90% of the basic value (excluding E&C charges) will be paid with 45 days credit, against Sight draft, from the date
of AWB/BOL on submission of complete set of documents as in PO.
2) 10% of basic Supply value (retention money) will be paid on submission of documents as a proof of receipt
against supplementary invoice with proof of completion of E&C along with E & C charges (if any)+ against
submission of PBG valid for Warranty Period+6 months Claim Period from BHEL Consortium Bank.
3) E&C/Supervision: 100% on completion of E&C/Supervision and certification line item wise on pro-rata basis.
(f) SUPPLY WITH SUPERVISION OF E&C:
1) 90% of the value of the order will be paid with 45 days credit against Sight draft, from the date of AWB/BOL on
submission of complete set of documents.
2) 10% of basic value (retention money) will be paid in 15 days from the date of completion of erection and
commissioning against supplementary invoice with proof of completion of E&C along with supervision charges (if
any).
3) E&C/Supervision: 100% on completion of E&C/Supervision and certification line item wise on pro-rata basis.
Page 6 of 8
(g) SUPPLY ONLY:
1) 100% of PO value will be paid against Sight draft with 45 days Credit from the date of dispatch or 15 days credit
from the date of submission of complete set of documents whichever is later )+ submission of PBG valid for
Warranty Period+6 months Claim Period from BHEL Consortium Bank ,if applicable.
Note: If PBG cannot not be submitted, vendors can also accept for the final 10% payment, payable after the warranty
period + 6 months of claim period against supplementary invoice subject to the completion of commissioning (if
applicable) as PBG is linked to Warranty period.
G. LOADING FACTORS FOR PAYMENT TERMS & DELAYED DELIVERY:
Loading factors as detailed below will be added to the quoted price (basic) to evaluate the lowest quote for
non-compliance of BHEL standard commercial term.
Sl
No
1.
Deviation on
Payment
Terms
Nature of Deviation / Offered Terms
Loading %
For Purchase within India :1) Payment against delivery/Proforma payment
against receipt of material
15
2) Payment against documents through bank –
Delivery of material at site
15
3) Credit period less than 45 days, but not less than
15 days.
10
For Foreign Purchase :-
2.
Penalty for
Delayed
Delivery
1) Payment through At Sight Letter of Credit
10
2)Payment through Letter of Credit with usance
credit of 45 days
5
3) Sight Draft with credit period less than 45 days
5
1) Non – Acceptance
10
2) Partial Acceptance ( X% )
(10 – X)
* All bank charges shall be to seller’s account. If bank charges of BHEL banker are to BHEL’s account then additional
loading of 2% on the quoted basic value is applicable.
NOTE: Offer/ s with payment terms other than the standard payment terms indicated at Clause No.F or Deviated Payment
Terms with loading indicated at Clause No.G above are liable for rejection.
C. Non-Compliance of Warranty terms. Offers not complying with Warranty terms as per RFQ Terms is liable for rejection.
Note 1: Basic value of Purchase Order mentioned above will include all components of the purchase order and
will exclude only taxes, duties, freight and E&C charges (wherever applicable).
Wherever the Purchase Order is split into import portion and indigenous portion of supply the retention money
will be 15% or 10% (as applicable) of both purchase order values put together.
H. Bank guarantee (BG) / Performance bank guarantee (PBG):
1. Bank guarantee (BG) / Performance bank guarantee (PBG) will be applicable as called in the tender documents.
Such PBG shall be valid for a period of Warranty Period + claim period of 6 months for a value equal to 10 % of the
basic value of the purchase order. No deviation for the duration of PBG / BG will be permitted.
a.
PBG shall be from any of the BHEL consortium of bankers (refer Annexure V).
Page 7 of 8
b.
PBGs from nationalized banks are also acceptable.
c.
PBG should be sent directly by the bank to the dealing executive mentioned in the purchase order located
at the address mentioned in the purchase order. PBG should be in the format indicated. (Refer
Annexures III & IV respectively). No deviation to these formats will be allowed.
d.
Confirmation from any of the BHEL consortium of banks or any of the Indian Public Sector Banks is
essential for the acceptance of PBGs issued by foreign banks (located outside India).
e.
Expired BGs / PBGs will be returned only after expiry of the claim period or on completion of the
contractual obligation.
f.
Non-acceptance for submission of PBG will attract loading as indicated below
i. Loading will be equal to the percentage of value for which BG / PBG is not provided. (Ex: if PBG /
BG is given for 3 % of the basic value against 10% specified, loading applicable will be 7% (10 – 3
= 7 %). This value will be added to the quoted price while evaluating the lowest offer.
I.
Documents required at the time of dispatch for processing of Bills:
i.
ii.
iii.
For Supply: Invoice in Triplicate, LR Copy, Packing List, PSI Call Letter Copy & Warranty Certificate
For E&C: Supplementary Invoice in Triplicate with copy of E&C Certificate (Proof of Completion of E&C)
For PBG: Supplementary Invoice in Triplicate with copy of PBG. However, PBG should come to us directly
from the Bank.
J. PROVISONS APPLICABLE FOR MSE VENDORS (MICRO AND SMALL ENTERPRISES)
Vendors who qualify as MSE vendors are requested to submit applicable certificates (as specified by the Ministry
of Micro, Small and Medium Enterprises) at the time of vendor registration. Vendors have to submit any of the
following documents along with the tender documents in the Part I / Technical bid cover to avail the applicable
benefits.
a.
Valid NSIC certificate or
b.
Entrepreneur’s Memorandum part II (EM II) certificate (deemed valid for 2 years).
c.
EM II certificate with CA certificate (in the prescribed format given in Annexure IX) applicable for the year
certifying that the investment in plant and machinery of the vendor is within permissible limits as per the
MSME Act 2006 for relevant status where the deemed validity is over.
d.
Documents submitted for establishing the credentials of MSE vendors must be valid as on the date of part I /
technical bid opening for the vendors to be eligible for the benefits applicable for MSE vendors. Documents
submitted after the Part I / Technical bid opening date will not be considered for this tender.
PURCHASE PREFERENCE FOR MSE VENDORS:
e.
MSE vendors quoting within a price band of L1 + 15% shall be allowed to supply up to 20% of the
requirement against this tender provided.
1.
The MSE vendor matches the L1 price
2.
L1 price is from a non MSE vendor
3.
L1 price will be offered to the nearest vendor nearest to L1 in terms of price ranking (L2 - nearest to
L1). In case of non-acceptance by the MSE vendor (L2) next ranking MSE vendor will be offered who
is within the L1 + 15% band (if L3 is also within 15% band).
4.
20% of the 20% (i.e. 4% of the total enquired quantity) will be earmarked for SC/ST owned MSE
firms provided conditions as mentioned in (1) and (2) are fulfilled.
5.
In case no vendor under SC / ST category firms are meeting the conditions mentioned in (1) and (2)
or have not participated in the tender, in such cases the 4% quantity will be distributed among the
other eligible MSE vendors who have participated in the tender.
6.
Serial no. 1 to 5 will not be applicable wherever it is not possible to split the tendered quantity /
items on account of customer contract requirement, or the items tendered are systems. Such
information that tendered quantity will not be split will be indicated in the SCC.
K. INTEGRITY COMMITMENT IN THE TENDER PROCESS, AND EXECUTION OF CONTRACTS:
Page 8 of 8
1.
Commitment by BHEL:
BHEL commits to take all measures necessary to prevent corruption in connection with the Tender process and
execution of the Contract. BHEL will, during the tender process, treat all bidder / suppliers in a transparent and
fair manner, and with equity.
2.
Commitment by Bidder(s)/ Contractor(s):
a.
b.
c.
d.
The Bidder(s)/ Contractor(s) commit(s) to take all measures to prevent corruption and will not directly or
indirectly try to influence any decision or benefit which he is not legally entitled to.
The Bidder(s)/ Contractor(s) will not enter with other Bidder(s) into any undisclosed agreement or
understanding or any actions to restrict competition.
The Bidder(s)/ Contractor(s) will not commit any offence under the relevant Acts. The Bidder(s)/
Contractor(s) will not use improperly, for purposes of competition or personal gain or pass on to others, any
information or document provided by BHEL as part of business relationship.
The Bidder(s)/ Contractor(s) will, when presenting his bid, disclose any and all payments he has made, and is
committed to or intends to make to agents, brokers or any other intermediaries in connection with the award
of the contract and shall adhere to the relevant guidelines issued from time to time by Government of India/
BHEL.
If the Bidder(s) / Contractor(s), before award or during execution of the Contract commit(s) a transgression of
the above or in any other manner such as to put his reliability or credibility in question, BHEL is entitled to
disqualify the Bidder(s) / Contractor (s) from the tender process or terminate the contract and/ or take suitable
action as deemed fit.
PURCHASE EXECUTIVE
Page 1 of 7
Bharat Heavy Electricals Ltd.,
(A Government of India undertaking)
Electronics Division
PB 2606 , Mysore Road Bangalore , 560026 INDIA
SCPV: BOS: 002- Rev 00
GENERAL COMMERCIAL CONDITIONS FOR CONTRACT
These ‘General Commercial Conditions for Contract for Purchase’ hereinafter referred to as GCC
apply to all enquiries, tenders, requests for quotations, orders, contracts and agreements
concerning the supply of goods and the rendering of related services (hereinafter referred to as
"deliveries") to Bharat Heavy Electricals Limited and any of its units, regions or divisions
(hereinafter referred to as "BHEL" or the Purchaser) or its projects / customers.
Any deviations from or additions to these GCC require BHEL’s express written consent. The
general terms of business or sale of the vendor shall not apply to BHEL. Acceptance, receipt of
shipments or services or effecting payment shall not mean that the general terms of business or
sale of the vendor have been accepted.
Orders, agreements and amendments thereto shall be binding if made or confirmed by BHEL in
writing. Only the Purchasing department of BHEL is authorized to issue the Purchase Order or any
amendment thereof.
Definitions: Throughout these conditions and in the specifications, the following terms shall have
the meanings assigned to them, unless the subject matter or the context requires otherwise.
a) ‘The Purchaser’ means Bharat Heavy Electricals Limited, Electronics division, Mysore road,
Bangalore 560 026, a Unit of Bharat Heavy Electricals Limited (A Govt. of India Undertaking)
incorporated under the Companies Act having its registered office at BHEL House, Siri Fort, New
Delhi-110049, India and shall be deemed to include its successors and assigns. It may also be
referred to as BHEL.
b) ‘The vendor’ means the person, firm, company or organization on whom the Purchase Order is
placed and shall be deemed to include the vendor’s successors, representative heirs, executors
and administrator as the case may be. It may also be referred to as Seller, Contractor or Supplier.
c) ‘Contract’ shall mean and include the Purchase Order incorporating various agreements, viz.
tender/ RFQ, offer, letter of intent / acceptance / award, the General Conditions of Contract and
Special Conditions of Contract for Purchase, Specifications, Inspection / Quality Plan, Schedule of
Prices and Quantities, Drawings, if any enclosed or to be provided by BHEL or his authorized
nominee and the samples or patterns if any to be provided under the provisions of the contract.
d) ‘Parties to the Contract’ shall mean the ‘The Vendor’ and the Purchaser as named in the main
body of the Purchase Order.
e) “Bidder” shall mean duly established reputed organisation , manufacturer etc. having requisite
financial and technical capability and experience of participating in the bid invited by the purchaser
for the tender.
f) Bid- The term “bid” or “bidding” can also relate to the documented Offer submitted in response to a
request for quotation (RFQ) /Tender.
Interpretation:
In the contract, except where the context requires otherwise:
a) words indicating one gender include all genders;
b) words indicating the singular also include the plural and words indicating the plural also include
the singular;
c) provisions including the word "agree", "agreed" or "agreement" require the agreement to be
recorded in writing, and
Page 2 of 7
d) "Written" or "in writing" means hand-written, type-written, printed or electronically made, and
resulting in a permanent record.
Applicable Conditions:
1.
Price Basis: All prices shall be firm until the purchase order is executed / completed in all respects.
No price variations / escalation shall be permitted unless otherwise such variations / escalations are
provided for and agreed by BHEL in writing in the purchase order.
2.
Validity: The offer will be valid for a period of 90 days from the date of technical bid opening date.
Validity beyond 90 days, if required, will be specified in the SCC (special conditions of contract).
3.
Ordering and confirmation of Order: Vendor shall send the order acceptance on their company
letter head within two weeks from the date of Purchase Order or such other period as specified /
agreed by BHEL. BHEL reserves the right to revoke the order placed if the order confirmation differs
from the original order placed. The acceptance of goods/services/supplies by BHEL as well as
payments made in this regard shall not imply acceptance of any deviations.
The purchase order will be deemed to have been accepted if no communication to the contrary is
received within two weeks (or the time limit as specified / agreed by BHEL) from the date of the
purchase order.
4.
Documentation: After receipt of Purchase Order, vendor should submit required documents like
drawings, bill of materials, datasheets, catalogues, quality plan, test procedure, type test report , O &
M Manuals and/or any other relevant documents as per Specification/Purchase Order, as and when
required by BHEL/Customer.
At any stage within the contract period, the vendor shall notify of any error, fault or other defect
found in BHEL’s documents /specifications or any other items for reference. If and to the extent that
(taking account of cost and time) any vendor exercising due care would have discovered the error,
fault or other defect when examining the documents/specifications before submitting the tender, the
time for completion shall not be extended. However if errors, omissions, ambiguities, inconsistencies,
inadequacies or other defects are found in the vendor's documents, they shall be corrected at his cost,
notwithstanding any consent or approval.
5. TERMS OF DELIVERY:
FOR IMPORTED PURCHASE:
Price offered shall be for goods packed and delivered FOB Seaport,/FCA International Airport
including packing, forwarding, Handling, Ancillary charges like processing of Sight Draft, negotiation
charges of bank, Export declaration, Certificate of origin etc.
Packing shall be Air/Sea worthy, best suitable for trans-shipment and to take care of transit damages.
If containerized, no. of containers & size of container shall be mentioned. Packing weight (gross &
net) Packing dimensions shall be given prior to shipment to ascertain whether the consignment can
be carried on standard cargo in contract or as ODC.
Wooden packing material for all the foreign consignments should be treated as per ISPM-15 &
Fumigation / Phytosanitary certificate to be submitted to the freight forwarders/ BHEL along with
the invoice, B/L, packing list etc.
Vendors shall indicate the name of International Airport/Seaport. Approved Airports are as per
Annexure-C. The consignment shall be handed over to BHEL approved freight forwarder as
mentioned in PO.
FOR INDIGENOUS PURCHASE:
Page 3 of 7
Equipment shall be delivered on “FOR SITE” basis, inclusive of freight, packing, insurance &
forwarding charges.
Packing shall be Road / Rail / Air / Sea worthy, best suitable for transhipment and to take care of
transit damages. Smaller consignments can be dispatched through Courier services/ RPP with the
prior approval of the purchasing Executive.
Deviation for the delivery term is liable for rejection.
6. Penalty:
For delay in delivery: In the event of delay in agreed contractual delivery as per Purchase Order,
penalty @ 0.5 % (half percent ) per week or part thereof but limited to a max of 10% (ten percent)
value of undelivered portion (basic material cost) will be applicable. Delivery will commence from
the date of document approval by customer / BHEL or date of issue of manufacturing clearance,
whichever is later. The date for which Inspection call is issued by vendor along with test certificates
/ test reports / Certificate of Conformance / calibration reports, as proof of completion of
manufacturing will be treated as date of deemed delivery for penalty calculation. In the absence of
furnishing such document indicated above as proof of completion of manufacturing along with
inspection call, actual date of inspection will be considered as date of deemed delivery and BHEL
will not be responsible for delay in actual date of inspection.
Penalty for delayed documentation/delayed delivery, if applicable, shall be deducted at the time of
first payment. If penalty is applicable for duration of less than a week, penalty @ 0.5% (half percent)
of the basic material value will be deducted.
7.
Contract variations (Increase or decrease in the scope of supply): BHEL may vary the contracted
scope as per requirements at site. If vendor is of the opinion that the variation has an effect on the
agreed price or delivery period, BHEL shall be informed of this immediately in writing along with
technical details. Where unit rates are available in the Contract, the same shall be applied to such
additional work. Vendor shall not perform additional work before BHEL has issued written
instructions / amendment to the Purchase Order to that effect. The work which the vendor should
have or could have anticipated in terms of delivering the service(s) and functionality (i.e.) as
described in this agreement, or which is considered to be the result of an attributable error on the
vendor's part, shall not be considered additional work.
8.
Reverse Auction: BHEL reserves the right to follow REVERSE AUCTION PROCEDURE (ONLINE
BIDDING ON NETWORK) before finalising the Purchase order on technically competent bidders, as
per the guidelines given in Annexure XII. In case BHEL does not resort to Reverse Auction, the price
bids and price impacts (if any) already submitted and available with BHEL shall be opened as per
BHEL's standard practice.
9.
Pre Shipment Inspection: Prior written notice of at least 10 days shall be given along with internal
test certificates / COC and applicable test certificates. Materials will be inspected by BHEL-EDNQS/CQS or BHEL nominated Third Party Inspection Agency (TPIA) or BHEL authorized Inspection
Agency or Customer / Consultant or jointly by BHEL & Customer / consultant. All tests have to be
conducted as applicable in line with approved Quality plan or QA Checklist or Purchase specification
and original reports shall be furnished to BHEL-EDN, Bangalore for verification / acceptance for issue
of dispatch clearance.
All costs related to inspections & re-inspections shall be borne by vendor. Whether the Contract
provides for tests on the premises of the vendor or any of his Sub-contractor/s, vendor shall be
responsible to provide such assistance, labour, materials, electricity, fuels, stores, apparatus,
instruments as may be required and as may be reasonably demanded to carry out such tests
efficiently. Cost of any type test or such other special tests shall be borne by BHEL only if specifically
agreed to in the purchase order.
10. Transit Insurance: Transit Insurance is in Vendor’s scope for all Inclusive value or as specified in
RFQ.
For imported items with FOB / ex-Works terms contracts, BHEL will provide Insurance.
Page 4 of 7
11. High Sea Sales (HSS): Customs clearance of the consignment landed on Indian Sea / Air ports will be
done by BHEL based on the original HSS documents provided by vendors.
Any delay in submission of complete / correct HSS documents to BHEL may incur demurrage charges.
All demurrage charges on account of incomplete / incorrect HSS documents submission by vendor
will be to vendor’s account and all such charges will be recovered from any of the available
vendor bills with BHEL.
12. Packaging and dispatch: The Seller shall package the goods safely and carefully and pack them
suitably in all respects considering the peculiarity of the material for normal safe transport by Sea /
Air / Rail / Road to its destination suitably protected against loss, damage, corrosion in transit and
the effect of tropical salt laden atmosphere. The packages shall be provided with fixtures / hooks and
sling marks as may be required for easy and safe handling. If any consignment needs special handling
instruction, the same shall be clearly marked with standard symbols / instructions. Hazardous
material should be notified as such and their packing, transportation and other protection must
conform to relevant regulations.
The packing, shipping, storage and processing of the goods must comply with the prevailing
legislation and regulations concerning safety, the environment and working conditions. Any
Imported/Physical Exports items packed with raw / solid wood packing material should be treated
as per ISPM – 15 (fumigation) and accompanied by Phytosanitory / Fumigation certificate. If safety
information sheets (MSDS – Material Safety Data Sheet) exist for an item or the packaging, vendor
must provide this information without fail along with the consignment.
Each package must be marked with Consignee name, Purchase order number, Package number, Gross
weight and net weight, dimensions (L x B x H) and Seller’s name. Packing list of goods inside each
package with PO item number and quantity must also be fixed securely outside the box to indicate the
contents of each box. Total number of packages in the consignment must also be indicated.
Separate packing & identification of items should be as follows.
1. Main Scope - All items must be tagged with part no. & item description.
2. Commissioning spares - All items must be tagged with part no. & item description.
3. Mandatory spares - All items must be tagged with part no. & item description.
13. Assignment of Rights & Obligations; Subcontracting: Vendor is not permitted to subcontract the
delivery or any part thereof to third party or to assign the rights and obligations resulting from this
agreement in whole or in part to third parties without prior written permission from BHEL. Any
permission or approval given by the BHEL shall, however, not absolve the vendor of the
responsibility of his obligations under the Contract.
14. Progress report: Vendor shall render such report as to the progress of work and in such form as may
be called for by the concerned purchase officer from time to time. The submission and acceptance of
such reports shall not prejudice the rights of BHEL in any manner.
15. Non-disclosure and Information Obligations: Vendor shall provide with all necessary information
pertaining to the goods as it could be of importance to BHEL. Vendor shall not reveal confidential
information that may be divulged by BHEL to Vendor’s employees not involved with the tender/
contract & its execution and delivery or to third parties, unless BHEL has agreed to this in writing
beforehand. Vendor shall not be entitled to use the BHEL name in advertisements and other
commercial publications without prior written permission from BHEL.
16. Cancellation / Termination of contract: BHEL shall have the right to completely or partially
terminate the agreement by means of written notice to that effect. Termination of the Contract, for
whatever reason, shall be without prejudice to the rights of the parties accrued under the Contract up
to the time of termination.
BHEL shall have the right to cancel/foreclose the Order/ Contract, wholly or in part, in case it is
constrained to do so, on account of any decline, diminution, curtailment or stoppage of the business.
17. Risk Purchase Clause: In case of failure of supplier, BHEL at its discretion may make purchase of the
materials / services NOT supplied / rendered in time at the RISK & COST of the supplier. Under such
situation, the supplier who fails to supply the goods in time shall be wholly liable to make good to
BHEL any loss due to risk purchase.
Page 5 of 7
In case of items demanding services at site like erection and commissioning, vendor should send his
servicemen /representatives within 7 days from the service call. In case a vendor fails to attend to
the service call, BHEL at its discretion may also make arrangements to attend such service by other
parties at the RISK & COST of the supplier. Under such situation the supplier who fails to attend the
service shall be wholly liable to make good to BHEL any loss due to risk purchase / service including
additional handling charges due to the change.
18. Shortages: In the event of shortage on receipt of goods and/or on opening of packages at site, all
such shortages shall be made good within a reasonable time that BHEL may allow from such
intimation and free of cost.
Transit Damages: In the event of receipt of goods in damaged condition or having found them so
upon opening of packages at site, Supplier shall make good of all such damages within a reasonable
time from such intimation by BHEL.
19. Remedial work: Notwithstanding any previous test or certification, BHEL may instruct the vendor to
remove and replace materials/goods or remove and re-execute works/services which are not in
accordance with the purchase order. Similarly BHEL may ask the vendor to supply materials or to
execute any services which are urgently required for any safety reasons, whether arising out of or
because of an accident, unforeseeable event or otherwise. In such an event, Vendor shall provide such
services within a reasonable time as specified by BHEL.
20. Indemnity Clause: Vendor shall comply with all applicable safety regulations and take care for the
safety of all persons involved. Vendor is fully responsible for the safety of its personnel or that of his
subcontractor’s men / property, during execution of the Purchase Order and related services. All
statutory payments including PF, ESI or other related charges have to be borne by the vendor.
Vendor is fully responsible for ensuring that all legal compliances are followed in course of such
employment.
21. Product Information, Drawings and Documents: Drawings, technical documents or other technical
information received by Vendor from BHEL or vice versa shall not, without the consent of the other
party, be used for any other purpose than that for which they were provided. They may not, without
the consent of the Disclosing party, otherwise be used or copied, reproduced, transmitted or
communicated to third parties. All information and data contained in general product documentation,
whether in electronic or any other form, are binding only to the extent that they are by reference
expressly included in the contract.
Vendor, as per agreed date/s but not later than the date of delivery, provide free of charge
information and drawings which are necessary to permit and enable BHEL to erect, commission,
operate and maintain the product. Such information and drawings shall be supplied in as many
numbers of copies as may be agreed upon.
All intellectual properties, including designs, drawings and product information etc. exchanged
during the formation and execution of the Contract shall continue to be the property of the disclosing
party.
22. Intellectual Property Rights, Licenses: If any Patent, design, Trade mark or any other intellectual
property rights apply to the delivery (goods / related service) or accompanying documentation shall
be the exclusive property of the Vendor and BHEL shall be entitled to the legal use thereof free of
charge by means of a non-exclusive, worldwide, perpetual license. All intellectual property rights that
arise during the execution of the Purchase Order/ contract for delivery by vendor and/or by its
employees or third parties involved by the vendor for performance of the agreement shall belong to
BHEL. Vendor shall perform everything necessary to obtain or establish the above mentioned rights.
The Vendor guarantees that the delivery does not infringe on any of the intellectual property rights of
third parties. The Vendor shall do everything necessary to obtain or establish the alternate acceptable
arrangement pending resolution of any (alleged) claims by third parties. The Vendor shall indemnify
BHEL against any (alleged) claims by third parties in this regard and shall reimburse BHEL for any
damages suffered as a result thereof.
23. Force Majeure: Notwithstanding anything contained in the purchase order or any other document
relevant thereto, neither party shall be liable for any failure or delay in performance to the extent said
failures or delays are caused by the “Act of God” and occurring without its fault or negligence,
Page 6 of 7
provided that, force majeure will apply only if the failure to perform could not be avoided by the
exercise of due care and vendor doing everything reasonably possible to resume its performance.
A party affected by an event of force majeure which may include fire, tempest, floods, earthquake,
riot, war, damage by aircraft etc., shall give the other party written notice, with full details as soon as
possible and in any event not later than seven (7) calendar days of the occurrence of the cause relied
upon. If force majeure applies, dates by which performance obligations are scheduled to be met will
be extended for a period of time equal to the time lost due to any delay so caused.
Notwithstanding above provisions, in an event of Force Majeure, BHEL reserves for itself the right to
cancel the order/ contract, wholly or partly, in order to meet the overall project schedule and make
alternative arrangements for completion of deliveries and other schedules.
24. Guarantee / Warranty: Wherever required, and so provided in the specifications / Purchaser Order,
the Seller shall guarantee that the stores supplied shall comply with the specifications laid down, for
materials, workmanship and performance. The guarantee / warranty period as described above shall
apply afresh to replaced, repaired or re-executed parts of a delivery. Unless otherwise specifically
provided in the Purchase Order, Vendor’s liability shall be co terminus with the expiration of the
applicable guarantee / warranty period.
25. Limitation of Liability: Vendor’s liability towards this contract is limited to a maximum of 100% of
the contract value and consequential damages are excluded. However the limits of liability will have
no effect in cases of criminal negligence or wilful misconduct.
The total liability of Vendor for all claims arising out of or relating to the performance or breach of
the Contract or use of any Products or Services or any order shall not exceed the total Contract price.
26. Liability during guarantee / warranty: Vendor shall arrange replacement / repair of all the
defective materials / services under its obligation under the guarantee / warranty period. The
rejected goods shall be taken away by vendor and replaced / repaired. In the event of the vendor’s
failure to comply, BHEL may take appropriate action including disposal of rejections and
replenishment by any other sources at the cost and risk of the vendor.
In case, defects attributable to vendor are detected during first time commissioning or use, vendor
shall be responsible for replacement / repair of the goods as required by BHEL at vendor’s cost. In all
such cases expiry of guarantee / warranty will not be applicable.
27. Liability after guarantee / warranty period: At the end of the guarantee / warranty, the Vendor’s
liability ceases except for latent defects (latent defects are defects / performance issues notices after
the guarantee / warranty has expired). The Contractor’s liability for latent defects warranty for the
plant and equipment including spares shall be limited to a period of six months from the end of the
guarantee / as specified in RFQ.
28. Compliance with Laws: Vendor shall, in performing the contract, comply with all applicable laws.
The vendor shall make all remittances, give all notices, pay all taxes, duties and fees, and obtain all
permits, licences and approvals, as required by the laws in relation to the execution and completion
of the contract and for remedying of any defects; and the Contractor shall indemnify and hold BHEL
harmless against and from the consequences of any failure to do so.
29. Settlement of Disputes: Except as otherwise specifically provided in the Purchase Order, decision of
BHEL shall be binding on the vendor with respect to all questions relating to the interpretation or
meaning of the terms and conditions and instructions herein before mentioned and as to the
completion of supplies/work/services, other questions, claim, right, matter or things whatsoever in
any way arising out of or relating to the contract, instructions, orders or these conditions or
otherwise concerning the supply or the execution or failure to execute the order, whether arising
during the schedule of supply/work or after the completion or abandonment thereof. Any disputes
or differences among the parties shall to the extent possible be settled amicably between the parties
thereto, failing which the disputed issues shall be settled through arbitration. Vendor shall continue
to perform the contract, pending settlement of dispute(s).
30. Arbitration Clause: In case amicable settlement is not reached in the event of any dispute or
difference arising out of the execution of the Contract or the respective rights and liabilities of the
Page 7 of 7
parties or in relation to interpretation of any provision in any manner touching upon the Contract,
such dispute or difference shall (except as to any matters, the decision of which is specifically
provided for therein) be referred by either party to the sole arbitration of an Arbitrator appointed by
the Executive Director/ General Manager of the purchasing unit/ region/ division of BHEL. Vendor
shall have no objection even if the Arbitrator so appointed is an employee of BHEL or has ever dealt/
had to deal with any matter relating to this Contract.
Subject as aforesaid the provisions of the Arbitration and Conciliation Act, 1996 of India or any
statutory modification or re-enactment thereof and the rules made there under and for the time
being in force shall apply to the arbitration proceedings under this clause. It is a term of contract that
the party initiating arbitration shall specify the dispute or disputes to be referred to arbitration under
this clause together with the amount or amounts claimed in respect of each such dispute. The venue
for the arbitration shall be Bangalore, India. The award of the arbitrator shall be a speaking award
and shall be final, conclusive and binding on all parties to this contract.
The cost of arbitration shall be borne equally by the parties. Notwithstanding the existence of any
dispute or difference or any reference for the arbitration, the vendor shall proceed with and continue
without hindrance the performance of the work under the contract with due diligence and expedition
in a professional manner.
31. Applicable Laws and Jurisdiction of Courts: Prevailing Indian laws both substantive and
procedural, including modifications thereto, shall govern the Contract. Subject to the conditions as
aforesaid, the competent courts in BANGALORE alone shall have jurisdiction to consider over any
matters touching upon this contract.
32. General Terms: That any non-exercise, forbearance or omission of any of the powers conferred on
BHEL and /or any of its authorities will not in any manner constitute waiver of the conditions hereto
contained in these presents.
That the headings used in this agreement are for convenience of reference only.
That all notices etc., to be given under the Purchase order shall be in writing, type script or printed
and if sent by registered post or by courier service to the address given in this document shall be
deemed to have been served on the date when in the ordinary course, they would have been
delivered to the addressee.
LIST OF INTERNATIONAL AIRPORTS
Sl. No
ANNEXURE-I
1
2
Country
Austria
Australia
Air Ports
Vienna, Linz, Graz
Sydney, Melbourne, Perth
3
4
5
6
7
8
9
10
11
12
Belgium
Canada
China
Cyprus
Czech Republic
Denmark
Egypt
Finland
France
Germany
13
14
15
16
17
18
Hong Kong
Italy
Ireland
Israel
Japan
Malaysia
Antwerp, Brussels
Toronto, Montreal
Shanghai
Lamaca
Prague (Via Frankfurt)
Copenhagen
Cairo
Helsinki
Paris (Rossy), Lyon
Darmstadt, Manheim, Nurnberg, Hamburg, Stuttgart, Munich, Koln, Dusseldorf &
Hannover, Frankfurt, Berlin
Hong Kong
Rome, Milan, Turin, Bologna, Florence
Dublin
Telaviv
Tokyo, Osaka
Kuala lumpur, Penang
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
Netherlands
New Zealand
Norway
Oman
Philippines
Romania
Russia
Saudi Arabia
Singapore
Slovakia
South Africa
South Korea
Spain
Sweden
Switzerland
Taiwan
U.A.E.
U.K.
37
38
U.S.A.
Ukraine
Amsterdam, Rotterdam
Auckland
Oslo
Muscat
Manila
Bucharest
Moscow
Riyad
Singapore
Bartislowa
Johannesburg, Durban
Kimpo
Barcelona
Stockholm, Gothenburg, Milano
Basle, Zurich, Geneva
Taipei
Dubai
Landon (Heathrow), Newcastle, Oxford, Cheltham, Bristol,
Welling borough, Birmingham, East Midland, Manchester, Leeds, Glasgow.
New York, Chicago, San Francisco, Los Angeles, Atlanta
Kiev
Annexure - II
Terms & Conditions of Reverse Auction
Against this enquiry for the subject item/ system with detailed scope of supply as per enquiry specifications, BHEL may
resort to “REVERSE AUCTION PROCEDURE” i.e., ON LINE BIDDING (THROUGH A SERVICE PROVIDER). The philosophy
followed for reverse auction shall be English Reverse (No ties).
(1) For the proposed reverse auction, technically and commercially acceptable bidders only shall be eligible to
participate.
(2) Those bidders who have given their acceptance for Reverse Auction (quoted against this tender enquiry) will
have to necessarily submit ‘online sealed bid’ in the Reverse Auction. Non-submission of ‘online sealed bid’ by
the bidder for any of the eligible items for which techno-commercially qualified, will be considered as
tampering of the tender process and will invite action by BHEL as per extant guidelines in vogue.
(3) BHEL will engage the services of a service provider who will provide all necessary training and assistance
before commencement of on line bidding on internet.
(4) In case of reverse auction, BHEL will inform the bidders the details of Service Provider to enable them to contact
& get trained.
(5) Business rules like event date, time, bid decrement, extension etc. also will be communicated through service
provider for compliance.
(6) Bidders have to fax the Compliance form (annexure IV ) before start of Reverse auction. Without this, the bidder
will not be eligible to participate in the event.
(7) In line with the NIT terms, BHEL will provide the calculation sheet (e.g., EXCEL sheet) which will help to arrive at
“Total Cost to BHEL” like Packing & forwarding charges, Taxes and Duties, Freight charges, Insurance, Service
Tax for Services and loading factors (for non-compliance to BHEL standard Commercial terms & conditions)
for each of the bidder to enable them to fill-in the price and keep it ready for keying in during the Auction.
(8) Reverse auction will be conducted on scheduled date & time.
(9) At the end of Reverse Auction event, the lowest bidder value will be known on auction portal.
(10) The lowest bidder has to fax/e-mail the duly signed and filled-in prescribed format for price breakup including
that of line items, if required, (Annexure VII) as provided on case-to-case basis to Service provider within two
working days of Auction without fail.
(11) In case BHEL decides not to go for Reverse Auction procedure for this tender enquiry, the Price bids and price
impacts, if any, already submitted and available with BHEL shall be opened as per BHEL‟s standard practice.
(12) Bidders shall be required to read the “Terms and Conditions” section of the auctions site of Service provider, using
the Login IDs and passwords given to them by the service provider before reverse auction event. Bidders should
acquaint themselves of the „Business Rules of Reverse Auction‟, which will be communicated before the
Reverse Auction.
(13) If the Bidder or any of his representatives are found to be involved in Price manipulation/ cartel formation of
any kind, directly or indirectly by communicating with other bidders, action as per extant BHEL guidelines, shall
be initiated by BHEL and the results of the RA scrapped/ aborted.
(14) The Bidder shall not divulge either his Bids or any other exclusive details of BHEL to any other party.
(15) In case BHEL decides to go for reverse auction, the H1 bidder(s) (whose quote is highest in online sealed bid)
may not be allowed to participate in further RA process.
PERFORMANCE BANK GUARANTEE
(FOR FOREIGN PURCHASE ORDERS)
BANK NAME AND ADDRESS
ANNEXURE-III
Bharat Heavy Electricals Limited (BHEL),
Electronics Division,
PB No. 2606,
Mysore Road,
BANGALORE- 560 026
INDIA
Dear Sirs,
Ref: CONTRACT PERFORMANCE GUARANTEE.
WHEREAS you have entered into a contract reference No PO NO. ____________
with M/s
_________________________________________ having its registered office at___________________________for the supply of
__________________________________ as detailed in your purchase order No. ____________________ which is hereinafter referred to
as "the said contract" and WHEREAS M/s _____________________________________________
has undertaken to produce a Bank
Guarantee for 10% ( Ten Percent ) of
the contract price amounting to _________________________(______________
_________________________) to secure its obligations to Electronics Division, BHEL having its registered office at New Delhi for
the performance of the contract including the warranty of the equipment supplied, We____________________________ Bank
,____________________________________hereby expressly, irrevocably and unreservedly undertake and guarantee as principal
obligors on behalf of M/s_________________________________that in the event Bharat Heavy Electricals Ltd. (B.H.E.L.) declares
to us in writing that M/s_______________________________ has not fulfilled any obligation according to the contractual
obligation of the said contract, to pay you on demand and without demur to Bharat Heavy Electricals Ltd., Electronics
Division , Mysore Road, P.B.No. 2606, Bangalore-560 026, India an amount of ____________(in words
_____________________________________________________________________ ) subject to as may be determined below:
1)
Notwithstanding any right M/s. __________________________________ may have directly against you or any disputes raised
by M/s _______________________________________________, Your written demand shall be conclusive evidence to us that
repayment is due under the terms of the said contract and shall be binding on us.
2)
We shall not be discharged or released from this undertaking and Guarantee by any arrangements, variations made
between you and M/s. _____________________________ with or without our consent and Knowledge or by any alterations
in the obligations of M/s. _________________________ by any forbearance whether as to payment, time, performance or
otherwise.
3)
This guarantee shall remain valid until the end of twenty-four weeks after the close of the warranty period or until
the same is reported by BHEL to us whichever is earlier.
4)
We agree and undertake not to revoke this guarantee during its validity unless discharged in writing by you subject
to the provision of clause (7) below.
5)
This guarantee shall be a continuing guarantee subject to the foregoing and shall not be discharged by any change
in the constitution of the Bank or M/s. ________________________________.
6)
This guarantee shall be governed by and constructed in accordance with the Laws of India.
7)
At any time _________________________ Bank may render this guarantee null and void by paying to Bharat Heavy
Electricals Ltd. the full amount being _____________________________ (in words
_________________________________________________________________________ )
Note:
(1)
(2)
(3)
(4)
To be executed in Non-Judicial stamp paper by any authorized Indian Bank.
To be submitted directly by banker to concerned executive in purchase dept., Please give BHEL address to
banker.
Do not enclose with Bank document.
Any Modification & omissions to this are not permitted
PERFORMANCE BANK GUARANTEE
(FOR INDIGENOUS PURCHASE ORDERS)
ANNEXURE – IV
THIS DEED OF GUARANTEE made and executed
on the
day of
(year), by the
(Bank), registered under the
Companies Act 1956/Nationalized Bank constituted under the
Banking Companies (acquisition and transfer of undertakings) Act constituted under the State Bank of India Act /
Subsidiary Banks Act, having its registered / head office at
represented herein by its
Branch Manager / authorized representative Sri.
& Sri.
(Hereinafter called
'guarantor ' which term shall mean and include its successors and assigns)
IN FAVOUR OF BHARAT HEAVY ELECTRICALS LIMITED
(Buyer's Name), a company registered under the companies Act, 1956 having its registered
office at BHEL House at Siri Fort , New Delhi -100 049 and its Electronics Division at Mysore road, Bangalore-26
(hereinafter referred to as the 'Company' Which term shall include its successors and assigns):
Whereas the company has placed an order on
(State the name
of
the company / firm and its address) (hereinafter referred to as the 'Supplier' which term shall mean and include its
liquidators, successors and assign) for the supply of system under order / Contract No_ _Dt .
AND WHEREAS the supplier has agreed to supply the materials and carryout the works as detailed and in accordance
with the terms set out in the said order/contract.
AND WHEREAS the company is not required to pay to the supplier a sum of Rupees
_being the 10% of
the
value of the goods supplied / Works performed / Services rendered under the said order / contract between the
supplier and the company, till the company is satisfied with the mechanical Warranties and the performance standards
stipulated in the said order / contract between the company and the supplier has been duly fulfilled, except against a
Bank Guarantee for the said sum of Rs
in favour of the company by reputed Bank, in which case the
company has agreed to make payment to the supplier of the said sum of Rupees
being ( …% ) of
the value of the goods supplied / Works performed / Services rendered under the agreement between the supplier
and the company and the Guarantor has at the request of the supplier, agreed to furnish this Guarantee subject to the
terms and conditions stated below:
NOW THIS DEED WITNESSES THAT IN pursuance of the above said agreement, the guarantor hereby agrees and
covenants With company is as follows :1)
That during the period this contract of Guarantee remains effectual, the guarantor shall be liable in respect of the
amount due and owing to the company in respect of the payments to the extent of Rs
(in
words)
against any loss or damage caused to or suffered by the
company by reasons of any breach of the terms of the said order / contract / Agreement by the supplier.
2)
The Guarantor hereby undertakes to pay the amounts due and payable under this guarantee without any demur,
merely on demand from the company intimating that the amount claimed is due by way of loss or damage caused
to or suffered or would be caused or suffered by the supplier of any terms contained in the said order / contract.
Any such demand made on the guarantor shall be conclusive as regards the amount due and payable by the
Guarantor irrespective of the fact whether the Contractor / supplier admits or denies.
3)
The Guarantor further agrees that the agreement herein contained shall remain in force and effect till all the
supplies to be made / Works to be performed / Services to be rendered under the said order / contract /
agreement are completed to the entire satisfaction of the company or till company certifies that the terms and
conditions of the said order / contract / agreement have been fully and properly carried out by the said supplier
and accordingly discharges the Guarantee. Unless a demand or claim under this guarantee is made on the
guarantor in writing on or before the expiry of claim period indicated in clause 6 below, the guarantor shall be
discharged from all the liability under this guarantee thereafter.
4)
The guarantor further agrees with the company that the company shall have the fullest liberty without the
consent of the guarantor and without effecting in any manner the obligations of the guarantor hereunder to vary
any of the terms of the said order / contract / agreement or extend the time of performance by the said supplier
from time to time or refrain from exercising the power exercisable by the company against the said supplier or
to forebear or omit to enforce any of the terms and conditions relating to the said order / contract / agreement,
and the guarantor shall not be relieved of its liability in whole or in part , by reason of any act, commission or
forbearance on the part of the company or by reason of any such variation, or extension being granted to the said
supplier or by reason of any such matter or thing whatsoever which under the law relating to sureties would
but for this provision have effect of so relieving the guarantor.
5)
The guarantor undertakes not to revoke this guarantee during its currency except with the previous consent of
the company in writing.
6)
Notwithstanding anything herein above contained, the liability of the guarantor under these presents is restricted
to Rs
. The guarantee shall be in force till its expiry on
unless a demand is made
on
the guarantor within SIX months from the date of expiry, all the liability of the guarantor under this guarantee shall
stand fully discharged. The decision of the claimant in regard to breach of contract is final and binding on the Bank.
IN WITNESS whereof, the guarantor, acting through it authorized representative has executed this deed of Guarantee
on the day, month and year first above written.
WITNESS
(Seal of the Bank to be
affixed)
1.
2.
Note:
(1) To be executed in INR 100 Non-Judicial stamp paper by any authorized Indian Bank.
(2) To be submitted directly by banker to concerned executive in purchase dept., Please give BHEL address to
banker.
(3) Do not enclose with Bank document.
(4) Any Modification & omissions to this are not permitted.
LIST OF CONSORTIUM BANKS
Annexure V
BANK GUARANTEE (BG) SHALL BE ISSUED FROM THE FOLLOWING BANKS ONLY:
Nationalized Banks
1 Allahabad Bank
2 Andhra Bank
3 Bank of Baroda
4 Canara Bank
5 Corporation Bank
6 Central Bank
7 Indian Bank x
Corporation Ltd. (HSBC)
8 Indian Overseas Bank
9 Oriental Bank of Commerce
10 Punjab National Bank
11 Punjab & Sindh Bank
12 State Bank of India
13 State Bank of Hyderabad
14 Syndicate Bank
15 State Bank of Travancore
16 UCO Bank
17 Union Bank of India
18 United Bank of India
19 Vijaya Bank
Public Sector Banks
20 IDBI
Foreign Banks
21 CITI Bank N.A
22 Deutsche Bank AG
23 The Hong Kong and Shanghai Banking
24 Standard Chartered Bank
25 The Royal Bank of Scotland N.V.
26 J P Morgan
Private Banks
27 Axis Bank
28 The Federal Bank Limited
29 HDFC Bank
30 Kotak Mahindra Bank Ltd
31 ICICI Bank
32 IndusInd Bank
33 Yes Bank
Note:
 BG should be directly sent to BHEL by the issuing Bank along with covering letter.
 All BGs must be issued from BHEL consortium banks listed above.
 BHEL may accept BG from other Public Sector Banks also which are not listed above.
 BG will not be accepted from Scheduled Banks and Co-operative Banks.
 In case BG is issued from a bank located outside Indian Territory and is issued in foreign
currency, the BG must be routed through and confirmed by any one of the above mentioned
consortium banks.
 This list is subject to changes. Hence vendors are requested to check this list every time before
issuing BGs.
ANNEXURE – VI
DISCREPANCY IN WORDS & FIGURES – QUOTED IN PRICE BID
Following guidelines will be followed in case of discrepancy in words & figures-quoted in price bid:
(a) If, in the price structure quoted for the required goods/services/works, there is
discrepancybetween the unit price and the total price (which is obtained by multiplying the unit
price by thequantity), the unit price shall prevail and the total price corrected accordingly, unless
in theopinion of the purchaser there is an obvious misplacement of the decimal point in the unit
price,in which case the total price as quoted shall govern and the unit price corrected accordingly.
(b) If there is an error in a total corresponding to the addition or subtraction of subtotals, the subtotals
shall prevail and the total shall be corrected; and
(c) If there is a discrepancy between words and figures, the amount in words shall prevail, unless the
amount expressed in words is related to an arithmetic error, in which case the amount in figures
shall prevail subject to (a) and (b) above.
(d) If there is such discrepancy in an offer, the same shall be conveyed to the bidder with target date
upto which the bidder has to send his acceptance on the above lines and if the bidder does not
agree to the decision of the purchaser, the bid is liable to be ignored.
ANNEXURE – VII
BENEFITS FOR MSE SUPPLIERS AS PER MSMED ACT 2006 AND PUBLIC PROCUREMENT POLICY 2012
MSE suppliers can avail the intended benefits only if they submit along with the offer, attested
copies of either EM II certificate having deemed validity (five years from the date of issue of
Acknowledgement in EM II).
Or
Valid NSIC certificate or EM II certificate along with attested copy of CA certificate (Format enclosed:
ANNEXURE VIII) where deemed validity of EM II certificate of five years has expired) applicable for the
relevant financial year (latest audited).
Date to be reckoned for determining the deemed validity will be the date of bid opening (Part 1 in case of
two part bid).
Non-submission of such documents will lead to consideration of their bid at par with other bidders.
No benefit shall be applicable for this enquiry if any deficiency in the above required documents are not
submitted before price bid opening. If the tender is to be submitted through e-procurement portal, then the
above required documents are to be uploaded on the portal. Documents should be notarized or attested by
a Gazette officer.
Annexure VIII
CERTIFICATE BY CHARTERED ACCOUNTANT ON LETTER HEAD
This is to certify that M/s ……..………………………………………………….…………………………
………………………………………… …………………………………………….(Hereinafter referred to as `Company’) having
its registered office at …………………………………………. is registered under MSMED Act 2006, (Entrepreneur
Memorandum No ((Part-II) ……………………………… dtd ………………………………… Category: …………………………
(Micro/Small). (Copy enclosed).
Further verified from the Books of Accounts that the investment of the company as per the
latest audited financial year ………………….. as per MSMED Act 2006 is as follows:
1. For Manufacturing Enterprises: Investment in plant and machinery ( i.e., original cost excluding land
and building and the items specified by the Ministry of Small Industries vide its notification No.S.O.1722
(E) dated October 5, 2006:
Rs. ………………………………….Lacs.
2. For Service Enterprises: Investment in equipment (original cost excluding land and building
and furniture, fittings and other items not directly related to the service rendered or as may be
notified under the MSMED Act, 2006:
Rs. ………………………………….Lacs.
The above investment of Rs. ……………………………… Lacs in within permissible limit of Rs…………………… Lacs
for…………………………………………….Micro / Small (Strike off which is not applicable) Category under MSMED
Act 2006.
(or)
The company has been graduated from its original category (Micro/Small) (Strike off which is not
applicable) and the date of graduation of such enterprise from its original category is
………………(dd/mm/yy) which is within the period of 3 years from the date of graduation of such enterprise
from its original category as notified vide S.O.No.3322(E) dated 01.11.2013 published in the gazette
notification dated 04.11.2013 by Ministry of MSME.
Date:
(Signature)
Name Membership Number -
Seal of Chartered Accountant
Annexure IX
PURCHASE PREFERENCE FOR MSE VENDORS:
MSE vendors quoting within a price band of L1 + 15% shall be allowed to supply up to 20% of the
requirement against this tender provided
1. The MSE vendor matches the L1 price
2. L1 price is from a non MSE vendor
3. L1 price will be offered to the nearest vendor nearest to L1 in terms of price ranking (L2 – nearest to L1).
In case of non-acceptance by the MSE vendor (L2) next ranking vendor will be offered who is within the L1
+ 15% band (if L3 is also within 15% band).
4. 20% of the 20% (i.e. 4% of the total enquired quantity) will be earmarked for SC/ST owned MSE firms
provided conditions as mentioned in (1) and (2) are fulfilled.
ANNEXURE-X
REQUEST FOR C FORM
NAME OF VENDOR :
VENDOR CODE ALLOTED BY BHEL :
E mail id for c form correspondence :
BHEL
PO NO
INVOICE
NO
INVOICE
DATE
INVOICE
AMOUNT
SUPPLY
FROM STATE
SUPPLY
TO STATE
CST TIN
NUMBER
(SUPPLIER
)
INVOICE
AMOUNT
EXCLUDING
FREIGHT
C FORM
QTR
YEAR
Please note that one ‘C’ form will be issued for a quarter.
Any modification and cancellation of c form is not possible from our end since it is generated online
therefore include all invoices pertaining to quarter in your request
Also check the data are correct in all respect
General Instruction:
1. C form request should be given only in this file.
2. Amount should be 100% of Invoice value but should Not include freight, Insurance etc.
3. PO No. should be numeric, starting with 4 and has 10 digits
4. For every quarter separate file to be provided
5. All Invoices pertaining to the relevant quarter to be included.
6. No corrections will be entertained once c-form is issued.
SUPPLY
TO BHEL
EDN / SITE
ANNEXURE-XI
Electronic Funds Transfer (EFT) OR
Paylink Direct Credit Form
Please Fill up the form in CAPITAL LETTERS only.
TYPE OF REQUEST(Tick one): ________ CREATE ________ CHANGE
BHEL Vendor / Supplier Code:
Company Name :
Permanent Account Number(PAN):
Address
City: _____________________
PINCODE
___________
STATE
_____________
Contact Person(s)
Telephone No:
Fax No:
e-mail id:
Bank Name:
Bank Address:
Bank Telephone No:
Bank Account No:
Account Type: Savings/Cash Credit
9 Digit Code Number of Bank and branch
appearing on MICR cheque issued by Bank
Bank swift Code(applicable for EFT only)
Bank IFSC code(applicable for RTGS)
Bank IFSC code(applicable for NEFT)
I hereby certify that the particulars given above are true, correct and complete and
that I, as a representative for the above named Company, hereby authorise BHEL, EDN,
Bangalore to electronically deposit payments to the designated bank account.
If the transaction is delayed or not effected at all for reasons of incomplete or incorrect
information, I would not hold BHEL / transfering Bank responsible.
This authority remains in full force until BHEL, EDN,Bangalore receives written notification
requesting a change or cancellation.
I have read the contents of the covering letter and agree to discharge the resposibility
expected of me as a participant under ECS / EFT.
Date:
Authorised Signatory:
Designation:
Company Seal
Telephone NO. with STD Code
Bank Certificate
We certify that____________________has an Account No_____________________ with us and
we confirm that the bank details given above are correct as per our records.
Date:
Place:
(……………………………...)
Signature
Please return completed form along with a blank cancelled cheque or photocopy thereof to:
Bharath Heavy Electricals Ltd,
Attn:
Electronics Division, Mysore Road,
BANGALORE - 560 026
In case of any Query, please call : concerned Purchase Executive.
Terms & Conditions of Reverse Auction
ANNEXURE-XII
Against this enquiry (RFQ No.) for the subject item/ system with detailed scope of supply as per enquiry
specifications, BHEL may resort to “REVERSE AUCTION PROCEDURE” i.e., ON LINE BIDDING (THROUGH A
SERVICE PROVIDER). The philosophy followed for reverse auction shall be English Reverse (No ties).
1. For the proposed reverse auction, technically and commercially acceptable bidders only shall be eligible
to participate.
2. Those bidders who have given their acceptance for Reverse Auction (quoted against this tender enquiry
(RFQ No.) will have to necessarily submit “online sealed bid” in the Reverse Auction. Non-submission of
“online sealed bid” by the bidder for any of the eligible items for which techno-commercially qualified, will
be considered as tampering of the tender process and will invite action by BHEL as per extant guidelines in
vogue.
3. BHEL will engage the services of a service provider who will provide all necessary training and assistance
before commencement of on line bidding on internet.
4. In case of reverse auction, BHEL will inform the bidders the details of Service Provider to enable them to
contact & get trained.
5. Business rules like event date, time, bid decrement, extension etc. also will be communicated through
service provider for compliance.
6. Bidders have to fax the Compliance form (annexure IV) before start of Reverse auction. Without this, the
bidder will not be eligible to participate in the event.
7. In line with the NIT terms, BHEL will provide the calculation sheet (e.g. EXCEL sheet) which will help to
arrive at “Total Cost to BHEL” like Packing & forwarding charges, Taxes and Duties, Freight charges,
Insurance, Service Tax for Services and loading factors (for non-compliance to BHEL standard Commercial
terms & conditions) for each of the bidder to enable them to fill-in the price and keep it ready for keying in
during the Auction.
8. Reverse auction will be conducted on scheduled date & time.
9. At the end of Reverse Auction event, the lowest bidder value will be known on auction portal.
10. The lowest bidder has to fax/e-mail the duly signed and filled-in prescribed format for price breakup
including that of line items, if required, (Annexure VII) as provided on case-to-case basis to Service provider
within two working days of Auction without fail.
11. In case BHEL decides not to go for Reverse Auction procedure for this tender enquiry, the Price bids
and price impacts, if any, already submitted and available with BHEL shall be opened as per BHEL‟s
standard practice.
12. Bidders shall be required to read the “Terms and Conditions” section of the auctions site of Service
provider, using the Login IDs and passwords given to them by the service provider before reverse auction
event. Bidders should acquaint themselves of the „Business Rules of Reverse Auction‟, which will be
communicated before the Reverse Auction.
13. If the Bidder or any of his representatives are found to be involved in Price manipulation/ cartel
formation of any kind, directly or indirectly by communicating with other bidders, action as per extant
BHEL guidelines, shall be initiated by BHEL and the results of the RA scrapped/ aborted.
14. The Bidder shall not divulge either his Bids or any other exclusive details of BHEL to any other party.
15. In case BHEL decides to go for reverse auction, the H1 bidder (whose quote is highest in online sealed
bid) may not be allowed to participate in further RA process.
ANNEXURE-A
BUSINESS RULES FOR REVERSE AUCTION
This has reference to tender no (RFQ NO.) BHEL shall finalise the Rates for Supply of Transformers for
various Projects through Reverse Auction mode. BHEL has made arrangement with (Service Provider),
who shall be BHEL’s authorized service provider for the same. Bidders should please go through the
guidelines given below and submit acceptance of the same.
The technical & commercial terms are as per (a) BHEL Tender Enq. No., (b) Bidders‟ technical &
commercial” bid and (c) subsequent correspondences between BHEL and the bidders, if any.
1. Schedule for reverse auction:
The Reverse Auction is tentatively scheduled on DD.MM.YYYY:
Online Sealed Bid: Start Time: 00.00 Hrs
Close Time: 00.00 Hrs
Online Reverse Auction: Start Time: 00.00 Hrs
Close Time: 00.00 Hrs
2.
Auction extension time: If a bidder places a bid in the last 05 minutes of closing of the Reverse
Auction and if that bid gets accepted, then the auction’s duration shall get extended automatically for
another 05 minutes, for the entire auction (i.e. for all the items in the auction), from the time that bid
comes in. Please note that the auto-extension will take place only if a bid comes in those last 05 minutes
and if that bid gets accepted as the lowest bid. If the bid does not get accepted as the lowest bid, the autoextension will not take place even if that bid might have come in the last 05 minutes. In case, there is no
bid in the last 05 minutes of closing of Reverse Auction, the auction shall get closed automatically without
any extension. However, bidders are advised not to wait till the last minute or last few seconds to enter
their bid during the auto-extension period to avoid complications related with internet connectivity,
network problems, system crash down, power failure, etc.
The above process will continue till completion of Reverse Auction.
Complaints/ Grievances, if any, regarding denial of service or any related issue should be given in writing
thru e-mail/ fax to (Service Provider) with a copy to BHEL within 15 minutes from the initial closing time
of Online Reverse Auction.
3.
Bid price: The Bidder has to quote the F.O.R. destination Price inclusive of Packing & Forwarding
charges, all the routine & type tests as per tender scope, ED + cess (if applicable), CST against C-form,
Freight (bidder to provide original Freight paid receipt), insurance charges, etc. including loading (if
indicated by BHEL due to deviations in commercial terms) for the Items specified. Details are as shown
in Excel Sheet for calculation of Landed cost.
Note: For the consideration of L1 bidder, the bid value shall be reduced by loading amount, if applicable.
4.
Bidding currency and unit of measurement: Bidding will be conducted in {Indian Rupees per Unit} of
the material as per the specifications.
In case of foreign currency bids, exchange rate (TT selling rate of State Bank of India) as on scheduled date
of tender opening (Part-I bid in case of two part bid) shall be considered for conversion in Indian Rupees.
5.
Validity of bids: Price shall be valid for 8 weeks from the date of reverse auction. These shall not be
subjected to any change whatsoever.
6.
Lowest bid of a bidder: In case the bidder submits more than one bid, the lowest bid at the end of Online
Reverse Auction will be considered as the bidder’s final offer to execute the work.
7.
Post auction procedure: BHEL will proceed with the Lowest Bid in the Reverse Auction for further
processing.
8.
Procedure of Reverse Auctioning:
i. Online Sealed Bid: This duration of online sealed bid will be 30 minutes. All bidders have to
submit their online sealed bids during this period.
ii. Online Reverse Auction: The “opening price” i.e. start price for RA and “bid decrement” will be
decided by BHEL.
iii. If BHEL decides the lowest online sealed bid as the starting price, then the lowest bidder in
online sealed bid shall be shown as current L1 automatically by the system and no acceptance of that price
is required. System shall have the provision to indicate this bid as current L1.
iv. Bidders by offering a minimum bid decrement or the multiples thereof can displace a standing
lowest bid and become “L1” and this continues as an iterative process.
v. After the completion of the online reverse auction, the Closing Price (CP) shall be available for
further processing.
9. If no bid is received in the auction system/ website within the specified time duration of the online RA,
then BHEL will scrap the online reverse auction process and proceed with the conventional mode of
tendering (opening of the envelope sealed bids earlier submitted by the bidders).
In cases where no bidder accepts the start price, the RA may be treated as failed and sealed envelope price
bids of all the techno-commercially qualified bidders shall be opened and the tender processed accordingly.
Wherever the techno-commercially acceptable bidder(s) had agreed to participate in the RA and had failed
to submit the online sealed bid, the envelope sealed bids of such bidder(s) shall not be entertained.
Wherever, the evaluation is done for individual items of the package, and no bid is received for some of the
item(s), RA will be considered as failed for these item(s), re-reverse auction/ retendering will be conducted
for these items.
10. Only those bidders who have submitted the “online sealed bid” within the scheduled time shall be
eligible to participate further in RA process. However, the H1 bidder(s) (whose quote is highest in online
sealed bid) may not be allowed to participate in further RA process.
11. Any commercial/ technical loading shall be intimated to bidders prior to RA. The excel sheet provided
in this regard shall cover all these aspects. Commercial/ technical loading if any, shall be added by the
respective bidder in its price during online sealed bid & Online Reverse Auction. Modalities of loading &
de-loading shall be separately intimated to the bidders.
12. Computerized reverse auction shall be conducted by BHEL through (Service Provider), on pre-specified
date, while the bidders shall be quoting from their own offices/ place of their choice. Internet connectivity
shall have to be ensured by bidders themselves.
During the RA if a bidder is not able to bid and requests for extension of time by fax/ e-mail/ phone then
time extension of additional 15 minutes will be given by the service provider provided such requests come
before 5 minutes of auction closing time. However, only one such request per bidder can be entertained.
Despite this extension if bidder fails to upload his prices due to extreme case of failure of Internet
connectivity, (due to any reason whatsoever may be) it is the “bidders” responsibility/ decision to send fax
communication immediately to (Service Provider), furnishing the price the bidder wants to bid online with
a request to the service provider to upload the faxed price on line so that the service provider will up load
that price on line on behalf of the Bidder. It shall be noted clearly that the concerned bidder communicating
this price to service provider has to solely ensure that the fax message is received by the service provider
in a readable/ legible form and also the Bidder should simultaneously check up with service provider about
the clear receipt of the price faxed. It shall also be clearly understood that the bidder shall be at liberty to
send such fax communications of prices to be up loaded by the service provider only within the closure of
Bid time and under no circumstance it shall be allowed beyond the closure of Bid time /reverse auction. It
shall also be noted that the service provider should be given a reasonable required time by the bidders, to
upload such prices online and if such required time is not available at the disposal of the Service provider
at the time of receipt of the fax message from the bidders, the service provider will not be uploading the
prices and either BHEL or the service provider are not responsible for this unforeseen circumstances. In
order to ward-off such contingent situation bidders are requested to make all the necessary arrangements/
alternatives whatever required so that they are able to circumvent such situation and still be able to
participate in the reverse auction successfully. Failure of power or loss of connectivity at the premises of
bidders during the Reverse auction cannot be the cause for not participating in the reverse auction. On
account of this, the time for the auction cannot be extended and neither BHEL nor (Service Provider) is
responsible for such eventualities.
13. Proxy bids: Proxy bidding feature is a pro-bidder feature to safe guard the bidder’s interest of any
internet failure or to avoid last minute rush. The proxy feature allows bidders to place an automated bid in
the system directly in an auction and bid without having to enter a new amount each time a competing
bidder submits a new offer. The bid amount that a bidder enters is the minimum that the bidder is willing
to offer. Here the software bids on behalf of the bidder. This obviates the need for the bidder participating
in the bidding process until the proxy bid amount is decrementally reached by other bidders. When proxy
bid amount is reached, the bidder (who has submitted the proxy bid) has an option to start participating in
the bidding process.
The proxy amount is the minimum amount that the bidder is willing to offer. During the course of bidding,
the bidder cannot delete or change the amount of a proxy bid.
Bids are submitted in decrements (decreasing bid amounts). The application automates proxy bidding by
processing proxy bids automatically, according to the decrement that the auction originator originally
established when creating the auction, submitting offers to the next bid decrement each time a competing
bidder bids, regardless of the fact whether the competing bids are submitted as proxy or standard bids.
However, it may please be noted that if a manual bid and proxy bid are submitted at the same instant
manual bid will be recognized as the L1 at that instant.
In case of more than one proxy bid, the system shall bid till it crosses the threshold value of ‘each lowest
proxy bid’ and thereafter allow the competition to decide the final L1 price.
Proxy bids are fed into the system directly by the respective bidders. As such this information is privy only
to the respective bidder(s).
14. Bidders are advised to get fully trained and clear all their doubts such as refreshing of Screen, quantity
being auctioned, tender value being auctioned etc.
15. (Service Provider), shall arrange to demonstrate/ train the bidder or bidder’s nominated person(s),
without any cost to bidders. (Service Provider) shall also explain the bidders, all the rules related to the
Reverse Auction/ Business Rules Document to be adopted along with bid manual. Bidders are required to
give their compliance on it before start of bid process.
16. Successful bidder shall be required to submit the final prices, quoted during the Online Reverse Auction
in Annexure -C after the completion of auction to (Service Provider) besides BHEL, duly signed and stamped
as token of acceptance without any new condition other than those already agreed to before start of
auction.
17. Any variation between the final bid value and that in the confirmatory signed price breakup document
will be considered as tampering the tender process and will invite action by BHEL as per extant guidelines
in vogue.
18. Bidder’s bid will be taken as an offer to execute the work/ supplies the item as per enquiry no (RFQ
NO.). Bids once made by the bidder, cannot be cancelled/ withdrawn and bidder shall be bound to execute
the work as mentioned above at bidder’s final bid price. Should bidder back out and not execute the contract
as per the rates quoted, BHEL shall take action as per extant guidelines in vogue.
19. Bidders shall be assigned a Unique User Name & Password by BHEL or (Service Provider). Bidders
are advised to change the Password and edit the information in the Registration Page after the receipt of
initial Password from BHEL/ (Service Provider) to ensure confidentiality. All bids made from the Login ID
given to the bidders will be deemed to have been made by the bidders/ bidder’s company.
20. Bidders shall be able to view the following on their screen along with the necessary fields during Online
Reverse Auction:
a. Leading (Running Lowest) Bid in the Auction (only total price of package)
b. Bid Placed by the bidder
c. Start Price
d. Decrement value
21. After receipt of the system report from the Service Provider after completion of the Online Reverse
Auction, BHEL will decide upon the winner. BHEL’s decision on award of contract shall be final and binding
on all the Bidders.
22. BHEL reserves the right to cancel the Reverse Auction process/ tender at any time, before ordering,
without assigning any reason.
23. BHEL shall not have any liability to bidders for any interruption or delay in access to the site
irrespective of the cause. In such cases, the decision of BHEL shall be binding on the bidders.
24. Other terms and conditions shall be as per bidder’s techno-commercial offers and other
correspondences, if any, till date.
25. Bidders are required to submit their acceptance to the terms/ conditions/ modalities before
participating in the Reverse Auction in the process compliance Form as per Annexure-B.
26. BHEL can decide to extend, reschedule or cancel any Auction with prior intimation to all bidders.
27. If there is any clash between this business document and the FAQ available, if any, in the web site of
(Service Provider) the terms& conditions given in this business document will supersede the information
contained in the FAQs. Any changes made by BHEL/service provider (due to unforeseen contingencies)
after the first posting shall be deemed to have been accepted if the bidder continues to access the portal
after that time.
Annexure – B
Process Compliance Form
(The bidders are required to print this on their company’s letterhead and sign, stamp before
faxing)
To
(Service Provider)
Sub: Agreement to the Process related Terms and Conditions
Dear Sir,
This has reference to the Terms & Conditions for the Reverse Auction mentioned in the RFQ document for
(Package Name) against BHEL enquiry/ RFQ no.
This letter is to confirm that:
1. The undersigned is authorized official/ representative of the company to participate in RA and to sign
the related documents.
2. We have studied the Reverse Auction Terms & Conditions and the Business rules governing the Reverse
Auction as mentioned in your letter and confirm our agreement to them.
3. We also confirm that we have taken the training on the auction tool and have understood the
functionality of the same thoroughly.
4. We also confirm that, in case we become L1 bidder, we will email/ fax the price confirmation & break
up of our quoted price (including that of line items) as per Annexure - C within two working days (of
BHEL) after completion of RA event, besides sending the same by registered post/courier both to M/s.
BHEL and (Service Provider).
We, hereby confirm that we will honour the Bids placed by us during the auction process.
With regards
Signature with company seal
Name –
Company / Organization
Designation within Company / Organization
Address of Company / Organization
- Sign this document and Fax it to (Service Provider) to the contact person prior to start of the Event.
- Attach a signed copy of the RFQ document along with the Agreement Form/ Process Compliance form
and send to (Service Provider)
Annexure – C
RA price confirmation and breakup
To
M/s. Service Provider
CC: M/s. BHEL EDN
Mysore Road,
Bangalore-560026
Sub: Final price quoted during Reverse Auction and price breakup
Dear Sir,
We confirm that we have quoted Rs. ___________ for items covered under tender enquiry No.
Total price of the items covered under above cited enquiries is inclusive of {Packing & forwarding,
applicable taxes & duties, freight and insurance charges upto ………… District, ………..State and other as per
NIT} as our final landed prices as quoted during the Reverse Auction conducted today DD.MM.YYYY which
will be valid for a period of ______ days.
The price break-up including that of line items is as given below.
Total:
Thanking you and looking forward to the valuable order from BHEL.
Yours sincerely,
For _________________
Name:
Company:
Date:
Seal:
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