Atek Secure Password Organizer LG10B User guide

COLOR LASERJET ENTERPRISE FLOW MFP M880
User Guide
M880z
M880z+
HP Color LaserJet Enterprise flow MFP
M880
User Guide
Copyright and License
Trademark Credits
© 2013 Copyright Hewlett-Packard
Development Company, L.P.
Adobe®, Adobe Photoshop®, Acrobat®, and
PostScript® are trademarks of Adobe Systems
Incorporated.
Reproduction, adaptation, or translation
without prior written permission is prohibited,
except as allowed under the copyright laws.
The information contained herein is subject to
change without notice.
The only warranties for HP products and
services are set forth in the express warranty
statements accompanying such products and
services. Nothing herein should be construed
as constituting an additional warranty. HP shall
not be liable for technical or editorial errors or
omissions contained herein.
Part number: A2W75-90907
Edition 1, 11/2013
Apple and the Apple logo are trademarks of
Apple Computer, Inc., registered in the U.S. and
other countries. iPod is a trademark of Apple
Computer, Inc. iPod is for legal or rightholderauthorized copying only. Don't steal music.
Microsoft®, Windows®, Windows® XP, and
Windows Vista® are U.S. registered trademarks
of Microsoft Corporation.
UNIX® is a registered trademark of The Open
Group.
Table of contents
1 Product introduction ..................................................................................................................................... 1
Product comparison .............................................................................................................................................. 2
Product views ........................................................................................................................................................ 5
Product front view ............................................................................................................................... 5
Product back view ............................................................................................................................... 7
Interface ports ..................................................................................................................................... 8
Control-panel view .............................................................................................................................. 9
Finishing accessory views ................................................................................................................................... 11
Stapler/stacker and stapler/stacker with hole punch ..................................................................... 11
Booklet maker and booklet maker with hole punch ........................................................................ 12
Product hardware setup and software installation ............................................................................................ 13
2 Paper trays ................................................................................................................................................. 15
Configure trays for paper type and size .............................................................................................................. 16
Configure a tray when loading paper ............................................................................................... 16
Configure a tray to match print job settings .................................................................................... 16
Configure a tray by using the control panel ..................................................................................... 16
Load Tray 1 .......................................................................................................................................................... 17
Load Tray 2 .......................................................................................................................................................... 21
Load the 3x500-sheet trays ................................................................................................................................ 25
Load the 3,500-sheet high-capacity tray ........................................................................................................... 29
Configure the default staple location ................................................................................................................. 31
Configure the default hole punch location ......................................................................................................... 31
3 Parts, supplies, and accessories ................................................................................................................... 33
Order parts, accessories, and supplies ............................................................................................................... 34
Ordering ............................................................................................................................................. 34
Parts and supplies ............................................................................................................................. 34
Accessories ........................................................................................................................................ 36
Replace the toner cartridges ............................................................................................................................... 37
Replace the imaging drums ................................................................................................................................. 40
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iii
4 Print ........................................................................................................................................................... 43
Print tasks (Windows) .......................................................................................................................................... 44
How to print (Windows) ..................................................................................................................... 44
Automatically print on both sides (Windows) .................................................................................. 45
Manually print on both sides (Windows) .......................................................................................... 47
Print multiple pages per sheet (Windows) ....................................................................................... 49
Select the paper type (Windows) ...................................................................................................... 51
Print tasks (Mac OS X) .......................................................................................................................................... 54
How to print (Mac OS X) ..................................................................................................................... 54
Automatically print on both sides (Mac OS X) .................................................................................. 54
Manually print on both sides (Mac OS X) .......................................................................................... 54
Print multiple pages per sheet (Mac OS X) ....................................................................................... 54
Select the paper type (Mac OS X) ...................................................................................................... 55
Store print jobs on the product ........................................................................................................................... 56
Create a stored job (Windows) .......................................................................................................... 56
Create a stored job (Mac OS X) .......................................................................................................... 58
Print a stored job ............................................................................................................................... 59
Delete a stored job ............................................................................................................................ 59
Mobile printing ..................................................................................................................................................... 60
HP Wireless Direct printing ............................................................................................................... 60
HP ePrint via email ............................................................................................................................ 60
HP ePrint software ............................................................................................................................ 61
AirPrint ............................................................................................................................................... 62
Print from the USB port ....................................................................................................................................... 63
Enable the USB port for printing ....................................................................................................... 63
Print USB documents ........................................................................................................................ 63
5 Copy ........................................................................................................................................................... 65
Make a copy ......................................................................................................................................................... 66
Copy on both sides (duplex) ................................................................................................................................ 68
Copy on both sides automatically ..................................................................................................... 68
Copy on both sides manually ............................................................................................................ 68
Optimize copy quality for text or pictures .......................................................................................................... 69
6 Scan/send ................................................................................................................................................... 71
Set up scan/send features .................................................................................................................................. 72
Create a Quick Set ................................................................................................................................................ 74
Send a scanned document to a network folder .................................................................................................. 76
Send a scanned document to one or more email addresses .............................................................................. 79
Use the address book to send email ................................................................................................................... 82
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Add contacts to the address book from the product control panel ................................................. 82
Send a document to email by using the address book ..................................................................... 84
7 Fax ............................................................................................................................................................. 87
Set up fax ............................................................................................................................................................. 88
The first time the product is turned on with a fax accessory installed ........................................... 88
After initial product hardware setup ................................................................................................ 88
Change fax configurations .................................................................................................................................. 89
Fax dialing settings ........................................................................................................................... 89
General fax send settings ................................................................................................................. 90
Fax receive settings .......................................................................................................................... 91
Send a fax ............................................................................................................................................................ 93
8 Manage the product ..................................................................................................................................... 95
HP Embedded Web Server ................................................................................................................................... 96
How to access the HP Embedded Web Server (EWS) ........................................................................ 96
HP Utility for Mac OS X ......................................................................................................................................... 97
Open HP Utility .................................................................................................................................. 97
HP Utility features ............................................................................................................................. 97
HP Web Jetadmin ................................................................................................................................................. 99
Economy settings .............................................................................................................................................. 100
Optimize speed or energy usage .................................................................................................... 100
Set Sleep mode ............................................................................................................................... 100
Set the Sleep Schedule ................................................................................................................... 100
Product security features .................................................................................................................................. 102
Security statements ........................................................................................................................ 102
IP Security ....................................................................................................................................... 102
Sign in to the product ...................................................................................................................... 102
Assign a system password .............................................................................................................. 102
Encryption support: HP High Performance Secure Hard Disks ...................................................... 103
Software and firmware updates ....................................................................................................................... 104
9 Solve problems .......................................................................................................................................... 105
Restore factory-set defaults ............................................................................................................................. 106
Control panel help system ................................................................................................................................ 107
A “Cartridge is low” or “Cartridge is very low” message displays on the product control panel .................... 108
Change the “Very Low” settings ..................................................................................................... 108
For products with fax capability ................................................................................... 108
Order supplies ................................................................................................................................. 109
Product does not pick up paper or misfeeds .................................................................................................... 110
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The product does not pick up paper ............................................................................................... 110
The product picks up multiple sheets of paper .............................................................................. 110
The document feeder jams, skews, or picks up multiple sheets of paper .................................... 110
Clear jams .......................................................................................................................................................... 112
Auto-navigation for clearing jams .................................................................................................. 112
Experiencing frequent or recurring paper jams? ............................................................................ 112
Clear jams in Tray 1, the right door, and the fuser ......................................................................... 113
Clear jams in Tray 2 ......................................................................................................................... 117
Clear jams in the 3x500-sheet feeder and the lower-right door ................................................... 120
Clear jams in the 3,500-sheet high-capacity input tray and the lower-right door ....................... 122
Clear jams in the document feeder ................................................................................................. 126
Clear output jams in the output-accessory bridge ......................................................................... 129
Clear jams in the stapler/stacker accessory or the stapler/stacker with hole punch accessory . . 131
Clear top left door jams in the stapler/stacker ............................................................ 131
Clear Stapler 1 jams in the stapler/stacker ................................................................. 134
Clear stapler/stacker connection jams (hole-punch models only) ............................. 137
Clear jams in the booklet maker accessory or the booklet maker with hole punch accessory .... 141
Clear top left door jams in the booklet maker ............................................................. 141
Clear Stapler 1 jams in the booklet maker ................................................................... 144
Clear front left door jams in the booklet maker .......................................................... 147
Clear stapler 2 or 3 jams in the booklet maker ............................................................ 153
Improve print quality ......................................................................................................................................... 158
Print from a different software program ....................................................................................... 158
Check the paper-type setting for the print job ............................................................................... 158
Check the paper type setting (Windows) ..................................................................... 158
Check the paper type setting (Mac OS X) ..................................................................... 159
Check toner-cartridge status .......................................................................................................... 159
Calibrate the product to align the colors ........................................................................................ 159
Print a cleaning page ...................................................................................................................... 160
Visually inspect the imaging-drum ................................................................................................ 160
Check paper and the printing environment .................................................................................... 160
Step one: Use paper that meets HP specifications ...................................................... 160
Step two: Check the environment ................................................................................ 161
Check other print job settings ......................................................................................................... 161
Adjust color settings (Windows) ................................................................................... 161
Try a different print driver .............................................................................................................. 162
Set the individual tray alignment ................................................................................................... 163
Improve copy image quality .............................................................................................................................. 164
Check the scanner glass for dirt and smudges ............................................................................... 164
Calibrate the scanner ...................................................................................................................... 165
Check the paper settings ................................................................................................................ 166
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Check the paper size and type configuration ............................................................... 166
Select the tray to use for the copy ............................................................................... 166
Check the image-adjustment settings ........................................................................................... 166
Optimize copy quality for text or pictures ...................................................................................... 166
Edge-to-edge copying .................................................................................................................... 167
Clean the pickup rollers and separation pad in the document feeder ........................................... 167
Improve scan image quality .............................................................................................................................. 169
Check the scanner glass for dirt and smudges ............................................................................... 169
Check the scan/send settings from the product control panel ..................................................... 170
Check the resolution settings ....................................................................................... 170
Check the color settings ............................................................................................... 171
Check the image-adjustment settings ......................................................................... 171
Optimize scan quality for text or pictures ................................................................... 171
Check the output-quality settings ............................................................................... 172
Clean the pickup rollers and separation pad in the document feeder ........................................... 172
Improve fax image quality ................................................................................................................................ 174
Send-fax quality issues ................................................................................................................... 174
Check the scanner glass for dirt and smudges ............................................................ 174
Check the send-fax resolution settings ....................................................................... 175
Check the image-adjustment settings ......................................................................... 176
Optimize fax quality for text or pictures ...................................................................... 176
Check the error-correction settings ............................................................................. 176
Send to a different fax machine ................................................................................... 177
Clean the pickup rollers and separation pad in the document feeder ........................ 177
Receive-fax quality issues .............................................................................................................. 178
Check the fit-to-page setting ....................................................................................... 178
Check the sender's fax machine ................................................................................... 178
Solve wired network problems ......................................................................................................................... 180
Poor physical connection ................................................................................................................ 180
The computer is using the incorrect IP address for the product ................................................... 180
The computer is unable to communicate with the product ........................................................... 180
The product is using incorrect link and duplex settings for the network ...................................... 181
New software programs might be causing compatibility problems ............................................. 181
The computer or workstation might be set up incorrectly ............................................................ 181
The product is disabled, or other network settings are incorrect ................................................. 181
Solve fax problems ............................................................................................................................................ 182
Checklist for solving fax problems ................................................................................................. 182
What type of phone line are you using? ....................................................................... 182
Are you using a surge-protection device? .................................................................... 182
Are you using a phone company voice-messaging service or an answering
machine? ....................................................................................................................... 182
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vii
Does your phone line have a call-waiting feature? ..................................................... 183
Check fax accessory status .......................................................................................... 183
General fax problems ...................................................................................................................... 184
The fax failed to send ................................................................................................... 184
An Out of Memory status message displays on the product control panel ................ 184
Print quality of a photo is poor or prints as a gray box ............................................... 184
You touched the Stop button to cancel a fax, but the fax was still sent ..................... 184
No fax address book button displays ........................................................................... 184
Not able to locate the Fax settings in HP Web Jetadmin ............................................. 184
The header is appended to the top of the page when the overlay option is
enabled ......................................................................................................................... 184
A mix of names and numbers is in the recipients box ................................................. 184
A one-page fax prints as two pages ............................................................................. 185
A document stops in the document feeder in the middle of faxing ............................ 185
The volume for sounds coming from the fax accessory is too high or too low .......... 185
Index ........................................................................................................................................................... 187
viii
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1
Product introduction
●
Product comparison
●
Product views
●
Finishing accessory views
●
Product hardware setup and software installation
For more information:
In the US, go to www.hp.com/support/colorljflowMFPM880.
Outside the US, go to www.hp.com/support. Select your country/region. Click Product Support &
Troubleshooting. Enter the product name, and then select Search.
HP's all-inclusive help for your product includes the following information:
ENWW
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
1
Product comparison
Paper handling
M880z
M880z+
M880z+
A2W75A
A2W76A
D7P71A
Tray 1 (100-sheet capacity)
Tray 2 (500-sheet capacity)
3x500-sheet paper feeder
3,500-sheet high-capacity input trays
Automatic duplex printing
Optional stapler/stacker finishing
accessory
Optional stapler/stacker with 2/4 hole
punch finishing accessory
Available in Europe, the Middle East, Africa,
and Asia-Pacific Countries/Regions
Optional booklet maker finishing accessory
Available in Europe, the Middle East, Africa,
and Asia-Pacific Countries/Regions
Optional booklet maker with 2/3 hole
punch finishing accessory
Available in North America and Latin
America
Optional booklet maker with 2/4 hole
punch finishing accessory
Available in Europe, the Middle East, Africa,
and Asia-Pacific Countries/Regions
Connectivity
10/100/1000 Ethernet LAN connection with
IPv4 and IPv6
Easy-access USB port for printing and
scanning without a computer and
upgrading the firmware
HP near-field communications (NFC) and
Wireless Direct accessory for printing from
mobile devices
Optional HP NFC and Wireless Direct
accessory for printing from mobile devices
Storage
HP High-Performance Secure Hard Disk
Control-panel display and
input
Touchscreen control panel
Retractable keyboard
Print
2
Prints 46 pages per minute (ppm) on A4 and
45 ppm on letter-size paper
Chapter 1 Product introduction
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M880z
M880z+
M880z+
A2W75A
A2W76A
D7P71A
Easy-access USB printing (no computer
required)
Mobile printing solutions
●
HP ePrint via email
For more information about
Mobile printing solutions see:
●
HP ePrint software1
●
HP ePrint app
www.hpconnected.com
●
www.hp.com/go/
LaserJetMobilePrinting (English
only)
HP ePrint Enterprise
●
HP ePrint Home & Biz
●
HP Printer Control app
www.hp.com/go/
eprintsoftware
●
Google Cloud Print
●
AirPrint
www.hp.com/go/
eprintenterprise
www.google.com/cloudprint/
learn
www.hp.com/go/airprint
Fax
Copy and Scan
Copies 46 pages per minute (ppm) on A4
and 45 ppm on letter-size paper
Scans in monochrome at 85 images per
minute (ipm) and in color at 63 ipm.
Easy-access USB copying and scanning (no
computer required)
200-page document feeder with electronic
duplex copying and scanning and multifeed detection
Digital Send
Send to E-mail, Save to USB, Save to
Network Folder, and Save to SharePoint®
options
Supported operating systems2,
Windows XP SP3 or later, 32-bit and 64-bit
3
NOTE: The software installer does not
support the 64-bit version, but the print
driver supports it.
NOTE: Microsoft retired mainstream
support for Windows XP in April 2009. HP
will continue to provide best-effort support
for the discontinued XP operating system.
Windows Vista, 32-bit and 64-bit
NOTE: Windows Vista Starter is not
supported by the software installer or the
print driver.
Windows 7 SP1 or later, 32-bit and 64-bit
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Product comparison
3
M880z
M880z+
M880z+
A2W75A
A2W76A
D7P71A
Windows 8, 32-bit and 64-bit
Windows 2003 Server SP2 or later, 32-bit
and 64-bit
NOTE: The software installer does not
support the 64-bit version, but the print
driver supports it.
NOTE: Microsoft retired mainstream
support for Windows Server 2003 in July
2010. HP will continue to provide besteffort support for the discontinued Server
2003 operating system.
Windows Server 2008, 32-bit and 64-bit
Windows Server 2008 R2, 64-bit
Windows Server 2012, 64-bit
Mac OS X 10.6, 10.7 Lion, and 10.8
Mountain Lion
1
2
3
4
The HP ePrint Software supports the following operating systems: Windows® XP SP3 or greater (32-bit) up to ePrint Software
version 3; Windows Vista® (32-bit and 64-bit); Windows 7 SP 1 or later (32-bit and 64-bit); Windows 8 (32-bit and 64-bit); and Mac OS
X versions 10.6, 10.7 Lion, and 10.8 Mountain Lion.
The list of supported operating systems applies to the Windows PCL 6, UPD PCL 6, UPD PCL 5, UPD PS, and Mac print drivers and to
the in-box software installation CD. For a current list of supported operating systems, go to www.hp.com/support/
colorljflowMFPM880 for HP's all-inclusive help for your product. If you are located outside the US, go to www.hp.com/support, and
then click Drivers & Software. Enter a product name or number. In the Download Options area, click Drivers, Software & Firmware.
The HP Software Installer CD installs the HP PCL 6 discrete driver for Windows operating systems along with other optional software.
Mac installer software is not included on the CD. The CD provides steps to download the Mac installer software from www.hp.com.
The steps to download the Mac installer software are as follows: Go to www.hp.com/support, select the country/region, and then
click Drivers & Software. Enter a product name or number. In the Download Options area, click Drivers, Software & Firmware. Click
the operating system version, and then click the Download button.
Chapter 1 Product introduction
ENWW
Product views
●
Product front view
●
Product back view
●
Interface ports
●
Control-panel view
Product front view
1
16
2
3
15
14
4
13
5
12
6
11
10
7
8
9
17
M880z
ENWW
1
Document-feeder top cover (access for clearing jams)
2
Document-feeder input tray
3
Document-feeder output bin
4
Control panel with color touchscreen display (tilts up for easier viewing)
5
Keyboard (pull the keyboard straight out to use it)
6
Right door (access to the fuser and for clearing jams)
7
Tray 1
8
Lower-right door (access for clearing jams)
9
3x500-sheet paper feeder
10
Tray 2
M880z+
Product views
5
6
11
On/off button
12
Front door (access to the toner cartridges and imaging drums)
13
Output bin
14
Easy-access USB port (for printing and scanning without a computer) The port is on the side of the control panel.
15
Handle for lifting the scanner assembly (to access the scanner glass)
16
Hardware integration pocket (for connecting accessory and third-party devices)
17
3,500-sheet high-capacity input tray
Chapter 1 Product introduction
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Product back view
4
1
3
2
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1
Formatter (contains the interface ports)
2
Lever to lock the product to the 3x500-sheet feeder (M880z model only)
3
Power connection
4
Model and serial number label
Product views
7
Interface ports
1
2
3
4
5
6
1
Slot for connecting a cable-type security lock
2
Local area network (LAN) Ethernet (RJ-45) network port
3
USB port for connecting external USB devices (this port might be covered)
4
Hi-Speed USB 2.0 printing port
NOTE:
8
For Easy-access USB printing, use the USB port near the control panel.
5
Foreign interface harness (for connecting third-party devices)
6
Fax port
Chapter 1 Product introduction
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Control-panel view
The Home screen provides access to the product features and indicates the current status of the product.
Return to the Home screen at any time by touching the Home button on the left side of the product control
panel, or touch the Home button in the upper-left corner of most screens.
NOTE:
The features that appear on the Home screen can vary, depending on the product configuration.
4 5 6 7 8 9 10 11
3
2
12
13
1
k Folder
Network
16
caps lock
A
S
D
F
G
H
Z
@
X
C
V
B
N
K
:
L
“
,
alt
alt
.
enter
‘
?
M
/
shift
15
1
Home button
Touch to return to the product Home screen at any time.
2
Refresh button
Touch the Refresh button to clear changes and restore the default settings.
3
Sign In or Sign Out
button
Touch the Sign In button to access secured features.
4
HP logo or Home button
Touch the Sign Out button to sign out of the product if you have signed in for access to secured
features. After you sign out, the product restores all options to the default settings.
On any screen other than the Home screen, the HP logo changes to a Home
Home
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J
;
shift
14
button. Touch the
button to return to the Home screen.
5
Stop button
Touch the Stop button to pause the current job. The Job Status screen opens, and then you can
cancel or continue the job.
6
Start button
Touch the Start button to start a copy job.
7
Product status
The status line provides information about the overall product status.
8
Language Selection
button
Touch the Language Selection button to select the language for the control-panel display.
9
Sleep button
Touch the Sleep button to put the product into Sleep mode.
10
Network button
Touch the Network button to find information about the network connection.
11
Help button
Touch the Help button to open the embedded help system.
12
Copies field
The Copies field indicates the number of copies that the product is set to make.
13
Scroll bar
Touch the up or down arrows on the scroll bar to see the complete list of available features.
Product views
9
14
Features
Depending on the product configuration, the features that appear in this area can include any of the
following items:
●
Quick Sets
●
Copy
●
E-mail
●
Fax
●
Save to USB
●
Save to Network Folder
●
Save to Device Memory
●
Retrieve from USB
●
Retrieve from Device Memory
●
Save to SharePoint®
●
Job Status
●
Supplies
●
Trays
●
Administration
●
Device Maintenance
15
Keyboard
This product includes a physical keyboard. The keys are mapped to your language in the same way
the virtual keyboard on the product control panel is mapped. If you select a different keyboard
layout for the virtual keyboard, the keys on the physical keyboard are remapped to match the new
settings.
16
Easy-access USB port
Insert a USB flash drive for printing and scanning without a computer or to update the product
firmware.
NOTE:
10
Chapter 1 Product introduction
An administrator must enable this port before use.
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Finishing accessory views
These finishing devices are available as accessories for this product.
●
Stapler/stacker and stapler/stacker with hole punch
●
Booklet maker and booklet maker with hole punch
Stapler/stacker and stapler/stacker with hole punch
2
3
4
5
6
7
1
8
9
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1
Stapler/stacker output bins
2
Stapler/stacker output slot
3
Front door
4
Stapler 1
5
Top left door
6
Hole-punch unit (hole punch models only)
7
Hole-punch alignment knob (hole punch models only)
8
Chad collector (hole punch models only)
9
Hole-punch door (hole punch models only)
Finishing accessory views
11
Booklet maker and booklet maker with hole punch
3
5
6
7
8
9
10
11
2
12
13
4
1
14
15
12
1
Booklet output bin
2
Stapler/stacker output bins
3
Stapler/stacker output slot
4
Lower booklet door (access for clearing jams)
5
Front left door
6
Stapler 1
7
Lower paper delivery guide
8
Upper paper delivery guide
9
Top left door
10
Hole-punch unit (hole punch models only)
11
Hole-punch alignment knob (hole punch models only)
12
Chad collector (hole punch models only)
13
Hole-punch door (hole punch models only)
14
Paper-advancement knobs for clearing jams
15
Saddle-stitch carriage, access to stapler 2 and stapler 3
Chapter 1 Product introduction
ENWW
Product hardware setup and software installation
For basic setup instructions, see the Hardware Installation Guide that came with the product. For additional
instructions, go to HP support on the Web.
In the US, go to www.hp.com/support/colorljflowMFPM880 for HP's all-inclusive help for your product.
Outside the US, follow these steps:
1.
Go to www.hp.com/support.
2.
Select your country/region.
3.
Click Product Support & Troubleshooting.
4.
Enter the product name (HP Color LaserJet Enterprise flow MFP M880), and then select Search.
Find the following support:
ENWW
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
Product hardware setup and software installation
13
14
Chapter 1 Product introduction
ENWW
2
Paper trays
●
Configure trays for paper type and size
●
Load Tray 1
●
Load Tray 2
●
Load the 3x500-sheet trays
●
Load the 3,500-sheet high-capacity tray
●
Configure the default staple location
●
Configure the default hole punch location
For more information:
In the US, go to www.hp.com/support/colorljflowMFPM880.
Outside the US, go to www.hp.com/support. Select your country/region. Click Product Support &
Troubleshooting. Enter the product name, and then select Search.
HP's all-inclusive help for your product includes the following information:
ENWW
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
15
Configure trays for paper type and size
The product automatically prompts you to configure a tray for type and size in the following situations:
●
When you load paper into the tray
●
When you specify a particular tray or paper type for a print job through the print driver or a software
program and the tray is not configured to match the print-job’s settings
NOTE: The prompt does not display if you are printing from Tray 1, and Tray 1 is configured for the Any Size
paper size and the Any Type paper type settings. In this situation, if the print job does not specify a tray, the
product prints from Tray 1, even if the paper type and size settings in the print job do not match the paper
loaded in Tray 1.
Configure a tray when loading paper
1.
Load paper in the tray.
2.
The tray configuration message displays on the product control panel.
3.
Touch the OK button to accept the detected type and size, or touch the Modify button to choose a
different paper size or type.
4.
Select the correct type and size, and then touch the OK button.
Configure a tray to match print job settings
1.
In the software program, specify the source tray, the paper size, and the paper type.
2.
Send the job to the product.
If the tray needs to be configured, a tray configuration message displays on the product control panel.
3.
Load the tray with the specified type and size of paper, and then close the tray.
4.
Touch the OK button to accept the detected type and size, or touch the Modify button to choose a
different paper size or type.
5.
Select the correct type and size, and then touch the OK button.
Configure a tray by using the control panel
You can also configure the trays for type and size without a prompt from the product.
16
1.
From the Home screen on the product control panel, scroll to and touch the Trays button.
2.
Touch the line for the tray that you want to configure, and then touch the Modify button.
3.
Select the paper type and size from the lists of options.
4.
Touch the OK button to save your selection.
Chapter 2 Paper trays
ENWW
Load Tray 1
CAUTION: To avoid jams, never add or remove paper from Tray 1 during printing.
1.
Open Tray 1.
2.
Pull out the tray extension to support the paper.
3.
Load paper in the tray. See Table 2-1 Tray 1
paper orientation on page 18.
TIP: To achieve the highest print-quality, HP
recommends that you load the paper long-edge
first.
ENWW
Load Tray 1
17
4.
Make sure that the paper fits under the fill line on
the paper guides.
5.
Adjust the side guides so that they lightly touch
the paper stack, but do not bend it.
Table 2-1 Tray 1 paper orientation
18
Paper type
Image orientation
Duplex mode
How to load paper
Preprinted, letterhead, or
labels
Portrait
1-sided printing
Face-down
Chapter 2 Paper trays
Top edge toward the back of the product
ENWW
Table 2-1 Tray 1 paper orientation (continued)
Paper type
Image orientation
Duplex mode
How to load paper
Automatic 2-sided printing
Face-up
Top edge toward the back of the product
Prepunched
Portrait
1-sided printing
Face-down
Holes towards the right of the tray
Preprinted or letterhead
Landscape
1-sided printing
Face-down
Top edge toward the right
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Load Tray 1
19
Table 2-1 Tray 1 paper orientation (continued)
Paper type
Image orientation
Duplex mode
How to load paper
Automatic 2-sided printing
Face-up
Top edge toward the left
Envelopes
20
Chapter 2 Paper trays
Short edge of the envelope
feeding into the product
1-sided printing
Face-down
Top edge toward the back of the product
ENWW
Load Tray 2
1.
Open the tray.
NOTE:
Do not open this tray while it is in use.
2.
Adjust the paper-length and paper-width guides
by squeezing the adjustment latches and sliding
the guides to the size of the paper being used.
3.
Load paper into the tray. Check the paper to
verify the guides lightly touch the stack, but do
not bend it.
NOTE: To prevent jams, do not overfill the tray.
Be sure that the top of the stack is below the tray
full indicator.
NOTE: If the tray is not adjusted correctly, an
error message might appear during printing or
the paper might jam.
ENWW
Load Tray 2
21
4.
Close the tray.
5.
The control panel shows the tray’s paper type
and size. If the configuration is not correct, follow
the instructions on the control panel to change
the type or size.
6.
For custom-size paper, you need to specify the X
and Y dimensions for the paper when the prompt
displays on the product control panel.
Y
X
Table 2-2 Tray 2 paper orientation
Paper type
Image orientation
Duplex mode
How to load paper
Preprinted or letterhead
Portrait
1-sided printing
Face-up
Top edge at the back of the tray
22
Chapter 2 Paper trays
ENWW
Table 2-2 Tray 2 paper orientation (continued)
Paper type
Image orientation
Duplex mode
How to load paper
Automatic 2-sided printing
Face-down
Top edge at the back of the tray
Landscape
1-sided printing
Face-up
Bottom edge toward the right side of the tray
Automatic 2-sided printing
Face-down
Top edge toward the right side of the tray
ENWW
Load Tray 2
23
Table 2-2 Tray 2 paper orientation (continued)
24
Paper type
Image orientation
Duplex mode
How to load paper
Prepunched
Portrait
1-sided printing
Holes toward the left side of the tray
Automatic 2–sided printing
Holes toward the right side of the tray
Chapter 2 Paper trays
ENWW
Load the 3x500-sheet trays
Use the following information to load paper in any of the trays in the 3x500-sheet feeder.
1.
Open the tray.
NOTE:
Do not open this tray while it is in use.
2.
Adjust the paper-length and paper-width guides
by squeezing the adjustment latches and sliding
the guides to the size of the paper being used.
3.
For any of the following paper sizes, also adjust
the blue paper-stop lever in the left rear corner
of the tray to the correct position, as indicated by
the label in the tray:
●
12 x 18
●
RA3
●
11 x 17
●
A3
●
SRA3
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Load the 3x500-sheet trays
25
4.
Load paper into the tray. Check the paper to
verify the guides lightly touch the stack, but do
not bend it.
NOTE: To prevent jams, do not overfill the tray.
Be sure that the top of the stack is below the tray
full indicator.
NOTE: If the tray is not adjusted correctly, an
error message might appear during printing or
the paper might jam.
5.
Close the tray.
6.
The control panel shows the tray’s paper type
and size. If the configuration is not correct, follow
the instructions on the control panel to change
the type or size.
7.
For custom-size paper, you need to specify the X
and Y dimensions for the paper when the prompt
displays on the product control panel.
Y
X
26
Chapter 2 Paper trays
ENWW
Table 2-3 3x500-sheet tray paper orientation
Paper type
Image orientation
Duplex mode
How to load paper
Preprinted or letterhead
Portrait
1-sided printing
Face-up
Top edge at the back of the tray
Automatic 2-sided printing
Face-down
Top edge at the back of the tray
Landscape
1-sided printing
Face-up
Bottom edge toward the right side of the tray
Automatic 2-sided printing
Face-down
Top edge toward the right side of the tray
ENWW
Load the 3x500-sheet trays
27
Table 2-3 3x500-sheet tray paper orientation (continued)
28
Paper type
Image orientation
Duplex mode
How to load paper
Prepunched
Portrait
1-sided printing
Holes toward the left side of the tray
Automatic 2–sided printing
Holes toward the right side of the tray
Chapter 2 Paper trays
ENWW
Load the 3,500-sheet high-capacity tray
The 3,500-sheet high-capacity tray supports only A4 and Letter-size paper.
1.
Open the right and left sides of the tray.
2.
On each side, adjust the paper-size lever to the
correct position for the paper you are using.
LTR
A4
ENWW
Load the 3,500-sheet high-capacity tray
29
3.
Load full reams of paper into each side of the
tray. The right side holds 1,500 sheets of paper.
The left side holds 2,000 sheets of paper.
NOTE: For best results, load full reams of
paper. Avoid dividing reams into smaller sections.
4.
30
Close the right and left sides of the tray.
Chapter 2 Paper trays
ENWW
Configure the default staple location
1.
From the Home screen on the product control panel, scroll to and touch the Administration button.
2.
Open the following menus:
3.
●
Stapler/Stacker Settings
●
Stapling
Select a staple location from the list of options, and then touch the Save button. The following options
are available:
●
None
●
Top left
●
Top right
●
Two left
●
Two right
●
Two top
●
Two top or left
NOTE: For documents with portrait orientation, the staples are on the left. For documents with
landscape orientation, the staples are on the top.
Configure the default hole punch location
1.
From the Home screen on the product control panel, scroll to and touch the Administration button.
2.
Open the following menus:
3.
ENWW
●
Stapler/Stacker Settings
●
Hole Punching
Select a hole punch location from the list of options, and then touch the Save button. The following
options are available:
●
None
●
Two left or top
●
Two left
●
Top right
●
Two top
●
Two bottom
●
Three left
●
Three right
Configure the default staple location
31
●
Three top
●
Three bottom
NOTE: For documents with portrait orientation, the holes are on the left. For documents with
landscape orientation, the holes are on the top.
32
Chapter 2 Paper trays
ENWW
3
Parts, supplies, and accessories
●
Order parts, accessories, and supplies
●
Replace the toner cartridges
●
Replace the imaging drums
For more information:
In the US, go to www.hp.com/support/colorljflowMFPM880.
Outside the US, go to www.hp.com/support. Select your country/region. Click Product Support &
Troubleshooting. Enter the product name, and then select Search.
HP's all-inclusive help for your product includes the following information:
ENWW
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
33
Order parts, accessories, and supplies
Ordering
Order supplies and paper
www.hp.com/go/suresupply
Order genuine HP parts or accessories
www.hp.com/buy/parts
Order through service or support providers
Contact an HP-authorized service or support provider.
Order using the HP Embedded Web Server (EWS)
To access, in a supported Web browser on your computer, enter
the product IP address or host name in the address/URL field. The
EWS contains a link to the HP SureSupply Web site, which
provides options for purchasing Original HP supplies.
Parts and supplies
The following parts are available for the product.
34
●
Parts listed as Mandatory self-replacement are to be installed by customers, unless you are willing to
pay HP service personnel to perform the repair. For these parts, on-site or return-to-depot support is
not provided under the HP product warranty.
●
Parts listed as Optional self-replacement can be installed by HP service personnel at your request for
no additional charge during the product warranty period.
Item
Description
Self-replacement options
Part number
HP 827A Black toner cartridge
Replacement toner cartridge
Mandatory
CF300A
HP 827A Cyan toner cartridge
Replacement toner cartridge
Mandatory
CF301A
HP 827A Yellow toner cartridge
Replacement toner cartridge
Mandatory
CF302A
HP 827A Magenta toner cartridge
Replacement toner cartridge
Mandatory
CF303A
HP 828A Black imaging drum
Replacement imaging drum
Mandatory
CF358A
HP 828A Cyan imaging drum
Replacement imaging drum
Mandatory
CF359A
HP 828A Yellow imaging drum
Replacement imaging drum
Mandatory
CF364A
HP 828A Magenta imaging drum
Replacement imaging drum
Mandatory
CF365A
Staple Cartridge Refill Kit
Replacement staple cartridge for
Stapler 1 in all optional finishing
accessories
Mandatory
C8091A
2000-Staple Cartridge Kit (2-pack)
Replacement set of staple cartridges
for Stapler 2 and 3 in the optional
booklet maker and booklet maker
with hole punch finishing
accessories
Mandatory
CC383A
3x500 Sheet Feeder Stand
3x500 Sheet Feeder Stand
Mandatory
C1N63A
1x3,500 Sheet high-capacity input
tray
3,500-sheet high-capacity input tray
Mandatory
C1N64A
Chapter 3 Parts, supplies, and accessories
ENWW
Item
Description
Self-replacement options
Part number
Booklet Maker/Finisher
Booklet maker (available in Europe,
the Middle East, Africa, and AsiaPacific Countries/Regions)
Mandatory
A2W83A
Booklet Maker with 2/3 hole punch
Booklet maker with 2/3 hole punch
(available in North America and Latin
America)
Mandatory
A2W84A
Booklet Maker with 2/4 hole punch
Booklet maker with 2/4 hole punch
(available in Europe, the Middle East,
Africa, and Asia-Pacific Countries/
Regions)
Mandatory
CZ999A
Stapler/stacker
Stapler/stacker
Mandatory
A2W80A
Stapler/stacker with 2/4 hole punch
Stapler/stacker with 2/4 hole punch
(available in Europe, the Middle East,
Africa, and Asia-Pacific Countries/
Regions)
Mandatory
A2W82A
Fuser Kit 110V
Maintenance 110V fuser kit
Mandatory
C1N54A
Fuser Kit 220V
Maintenance 220V fuser kit
Mandatory
C1N58A
Transfer & Roller Kit
Replacement transfer unit and
secondary transfer roller, feed
rollers, and pick rollers
Mandatory
D7H14A
Control Panel Assembly Kit
Replacement control-panel
assembly
Mandatory
CF367-67910
Secondary Transfer Roller Kit
Replacement secondary transfer
roller
Mandatory
D7H14-67902
ITB Service Kit
Replacement transfer belt and
secondary transfer roller
Mandatory
A2W77-67904
Cassette Tray 2 Kit
Replacement paper tray for Tray 2
Mandatory
A2W75-67906
Tray 2-X Roller Kit
Replacement rollers for Tray 2, the
3x500-sheet trays, and the 3,500sheet high-capacity trays
Mandatory
A2W77-67905
Tray 1 Roller Kit
Replacement rollers for Tray 1
Optional
A2W77-67906
Formatter Assembly Kit
Replacement formatter
Optional
A2W75-67903
Formatter Assembly Kit (China and
India)
Replacement formatter
Optional
A2W75-67902
Document-feeder Separation Pad
Spring Kit
Replacement spring for the
document-feeder separation pad
Optional
5851-5855
Backside Background Selector Kit
Replacement Backside Background
Selector for the document feeder
Mandatory
5851-5861
White backing - A3 Kit
Replacement white plastic backing
for the scanner
Mandatory
5851-5864
ENWW
Order parts, accessories, and supplies
35
Accessories
36
Item
Description
Part number
HP LaserJet 3x500 Sheet Feeder Stand
Input tray accessory with three 500-sheet trays.
C1N63A
HP LaserJet 1X3500 Sheet Feeder
3,500-sheet high-capacity input tray accessory, holds
letter and A4-size paper
C1N64A
HP LaserJet Stapler/Stacker
Stapler/stacker finishing accessory
A2W80A
HP LaserJet Stapler/Stacker with 2/4 hole punch
(available in Europe, the Middle East, Africa, and AsiaPacific Countries/Regions)
Stapler/stacker with hole punch finishing accessory
A2W82A
HP LaserJet Booklet Maker/Finisher (available in Europe,
the Middle East, Africa, and Asia-Pacific Countries/
Regions)
Booklet maker finishing accessory
A2W83A
HP LaserJet Booklet Maker/Finisher with 2/3 hole punch
(available in North America and Latin America)
Booklet maker with hole punch finishing accessory
A2W84A
HP LaserJet Booklet Maker/Finisher with 2/4 hole punch
(available in Europe, the Middle East, Africa, and AsiaPacific Countries/Regions)
Booklet maker with hole punch finishing accessory
CZ999A
HP Jetdirect ew2500 Wireless Print Server
USB wireless print server
J8026A
HP Jetdirect 2800w NFC & Wireless Direct Accessory
Wireless direct accessory for “touch” printing from
mobile devices
J8029A
Chapter 3 Parts, supplies, and accessories
ENWW
Replace the toner cartridges
The product uses four colors and has a different toner cartridge for each color: black (K), cyan (C), magenta
(M), and yellow (Y). The product also has four imaging drums that are separate from the toner cartridges. The
toner cartridges are above the imaging drums. The toner cartridges and imaging drums are inside the front
door. A toner cartridge and its associated imaging drum are replaced independently of each other.
This product indicates when the toner cartrdige level is low. The actual toner cartridge life remaining can
vary. The toner cartridge does not need to be replaced at this time. Consider having a replacement cartridge
available to install when print quality is no longer acceptable.
The following illustration shows the toner-cartridge components.
1
2
1
Toner-cartridge handle
2
Memory chip
CAUTION: If toner gets on clothing, wipe it off by using a dry cloth and wash the clothes in cold water. Hot
water sets toner into fabric.
NOTE:
ENWW
Information about recycling used toner cartridges is on the toner cartridge box.
Replace the toner cartridges
37
38
1.
Open the front door.
2.
Grasp the handle of the used toner cartridge and
pull out to remove it.
3.
Remove the new toner cartridge from its
protective bag.
Chapter 3 Parts, supplies, and accessories
ENWW
4.
Hold both sides of the toner cartridge and shake
it up and down 5-6 times.
5.
Align the toner cartridge with its slot, and then
insert the toner cartridge into the product.
6.
Close the front door.
ENWW
Replace the toner cartridges
39
Replace the imaging drums
The product uses four colors and has a different imaging drum for each color: black (K), cyan (C), magenta
(M), and yellow (Y). The product also has four toner cartridges that are separate from the imaging drums. The
toner cartridges are above the imaging drums. The toner cartridges and imaging drums are inside the front
door. A toner cartridge and its associated imaging drum are replaced independently of each other.
This product indicates when the imaging drum life is low. The actual imaging drum life remaining can vary.
The imaging drum does not need to be replaced at this time. Consider having a replacement imaging drum
available to install when print quality is no longer acceptable.
The following illustration shows the imaging-drum components.
2
1
3
1
Imaging-drum handles
2
Memory chip
3
Photosensitive drum
CAUTION:
Do not touch the photosensitive drum. Fingerprints on the drum can cause print defects.
CAUTION: If toner gets on clothing, wipe it off by using a dry cloth and wash the clothes in cold water. Hot
water sets toner into fabric.
NOTE:
40
Information about recycling used imaging drums is on the imaging-drum box.
Chapter 3 Parts, supplies, and accessories
ENWW
1.
Open the front door.
2.
Grasp the handle of the used imaging drum and
pull out to remove it. Grasp the blue handle on
the top of the imaging drum to support it.
3.
Remove the new imaging drum from its
protective bag.
ENWW
Replace the imaging drums
41
42
4.
Align the imaging drum with its slot, and then
insert the imaging drum into the product. The
protective cover on the bottom of the drum
automatically slides off as the imaging drum is
inserted. Recycle this cover with the used
imaging drum.
5.
Close the front door.
Chapter 3 Parts, supplies, and accessories
ENWW
4
Print
●
Print tasks (Windows)
●
Print tasks (Mac OS X)
●
Store print jobs on the product
●
Mobile printing
●
Print from the USB port
For more information:
In the US, go to www.hp.com/support/colorljflowMFPM880.
Outside the US, go to www.hp.com/support. Select your country/region. Click Product Support &
Troubleshooting. Enter the product name, and then select Search.
HP's all-inclusive help for your product includes the following information:
ENWW
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
43
Print tasks (Windows)
How to print (Windows)
The following procedure describes the basic printing process for Windows.
44
1.
From the software program, select the Print option.
2.
Select the product from the list of printers, and then select Properties or Preferences (the name varies
for different software programs).
3.
Click or tap the tabs in the print driver to configure the available options.
4.
Click or tap the OK button to return to the Print dialog box. Select the number of copies to print from
this screen.
5.
Click or tap the OK button to print the job.
Chapter 4 Print
ENWW
Automatically print on both sides (Windows)
NOTE:
Your print driver might look different than what is shown here, but the steps are the same.
1.
From the software program, select the Print
option.
2.
Select the product from the list of printers, and
then select Properties or Preferences (the name
varies for different software programs).
3.
Click the Finishing tab.
ENWW
Print tasks (Windows)
45
46
4.
Select the Print on both sides check box. Click
the OK button to close the Document Properties
dialog box.
5.
In the Print dialog box, click the OK button to
print the job.
Chapter 4 Print
ENWW
Manually print on both sides (Windows)
NOTE:
Your print driver might look different than what is shown here, but the steps are the same.
1.
From the software program, select the Print
option.
2.
Select the product from the list of printers, and
then select Properties or Preferences (the name
varies for different software programs).
3.
Click the Finishing tab.
ENWW
Print tasks (Windows)
47
48
4.
Select the Print on both sides check box. Click
the OK button to print the first side of the job.
5.
Retrieve the printed stack from the output bin,
and then place it with the printed-side facing up
in Tray 1.
6.
If prompted, touch the appropriate control panel
button to continue.
Chapter 4 Print
ENWW
Print multiple pages per sheet (Windows)
NOTE:
Your print driver might look different than what is shown here, but the steps are the same.
1.
From the software program, select the Print
option.
2.
Select the product from the list of printers, and
then select Properties or Preferences (the name
varies for different software programs).
3.
Click the Finishing tab.
ENWW
Print tasks (Windows)
49
50
4.
Select the number of pages per sheet from the
Pages per sheet drop-down list.
5.
Select the correct Print page borders, Page
order, and Orientation options. Click the OK
button to close the Document Properties dialog
box.
6.
In the Print dialog box, click the OK button to
print the job.
Chapter 4 Print
ENWW
Select the paper type (Windows)
NOTE:
Your print driver might look different than what is shown here, but the steps are the same.
1.
From the software program, select the Print
option.
2.
Select the product from the list of printers, and
then select Properties or Preferences (the name
varies for different software programs).
3.
Click the Paper/Quality tab.
ENWW
Print tasks (Windows)
51
52
4.
From the Paper type drop-down list, click the
More... option.
5.
Expand the list of Type is: options.
6.
Expand the category of paper types that best
describes your paper.
Chapter 4 Print
ENWW
7.
Select the option for the type of paper you are
using, and then click the OK button.
8.
Click the OK button to close the Document
Properties dialog box. In the Print dialog box,
click the OK button to print the job.
ENWW
Print tasks (Windows)
53
Print tasks (Mac OS X)
How to print (Mac OS X)
The following procedure describes the basic printing process for Mac OS X.
1.
Click the File menu, and then click the Print option.
2.
In the Printer menu, select the product.
3.
Open the menus drop-down list or click Show Details, and then select other menus to adjust the print
settings.
4.
Click the Print button.
Automatically print on both sides (Mac OS X)
NOTE: This feature is available if you install the HP print driver. It might not be available if you are using
AirPrint.
1.
Click the File menu, and then click the Print option.
2.
In the Printer menu, select the product.
3.
Open the menus drop-down list or click Show Details, and then click the Layout menu.
4.
Select a binding option from the Two-Sided drop-down list.
5.
Click the Print button.
Manually print on both sides (Mac OS X)
NOTE: This feature is available if you install the HP print driver. It might not be available if you are using
AirPrint.
1.
Click the File menu, and then click the Print option.
2.
In the Printer menu, select this product.
3.
Open the menus drop-down list or click Show Details, and then click the Manual Duplex menu.
4.
Click the Manual Duplex box, and select a binding option.
5.
Click the Print button.
6.
Go to the product, and remove any blank paper that is in Tray 1.
7.
Retrieve the printed stack from the output bin and place it with the printed-side facing down in the input
tray.
8.
If prompted, touch the appropriate control panel button to continue.
Print multiple pages per sheet (Mac OS X)
54
1.
Click the File menu, and then click the Print option.
2.
In the Printer menu, select the product.
Chapter 4 Print
ENWW
3.
Open the menus drop-down list or click Show Details, and then click the Layout menu.
4.
From the Pages per Sheet drop-down list, select the number of pages that you want to print on each
sheet.
5.
In the Layout Direction area, select the order and placement of the pages on the sheet.
6.
From the Borders menu, select the type of border to print around each page on the sheet.
7.
Click the Print button.
Select the paper type (Mac OS X)
ENWW
1.
Click the File menu, and then click the Print option.
2.
In the Printer menu, select the product.
3.
Open the menus drop-down list or click Show Details, and then click the Finishing menu.
4.
Select a type from the Media-type drop-down list.
5.
Click the Print button.
Print tasks (Mac OS X)
55
Store print jobs on the product
Create a stored job (Windows)
You can store jobs on the product so you can print them at any time.
NOTE:
56
Your print driver might look different than what is shown here, but the steps are the same.
1.
From the software program, select the Print
option.
2.
Select the product from the list of printers, and
then select Properties or Preferences (the name
varies for different software programs).
3.
Click the Job Storage tab.
Chapter 4 Print
ENWW
4.
Select a Job Storage Mode option.
●
Proof and Hold: Print and proof one copy of
a job, and then print more copies.
●
Personal Job: The job does not print until
you request it at the product control panel.
For this job-storage mode, you can select
one of the Make Job Private/Secure options.
If you assign a personal identification
number (PIN) to the job, you must provide
the required PIN at the control panel. If you
encrypt the job, you must provide the
required password at the control panel.
●
Quick Copy: Print the requested number of
copies of a job and store a copy of the job in
the product memory so you can print it again
later.
●
Stored Job: Store a job on the product and
allow other users to print the job at any time.
For this job-storage mode, you can select
one of the Make Job Private/Secure options.
If you assign a personal identification
number (PIN) to the job, the person who
prints the job must provide the required PIN
at the control panel. If you encrypt the job,
the person who prints the job must provide
the required password at the control panel.
ENWW
Store print jobs on the product
57
5.
To use a custom user name or job name, click the
Custom button, and then enter the user name or
the job name.
Select which option to use if another stored job
already has that name:
6.
●
Use Job Name + (1-99): Append a unique
number to the end of the job name.
●
Replace Existing File: Overwrite the existing
stored job with the new one.
Click the OK button to close the Document
Properties dialog box. In the Print dialog box,
click the OK button to print the job.
Create a stored job (Mac OS X)
You can store jobs on the product so you can print them at any time.
58
1.
Click the File menu, and then click the Print option.
2.
In the Printer menu, select the product.
3.
By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list, and then
click the Job Storage menu.
4.
In the Mode drop-down list, select the type of stored job.
●
Proof and Hold: Print and proof one copy of a job, and then print more copies.
●
Personal Job: The job does not print until you request it at the product control panel. If you assign
a personal identification number (PIN) to the job, you must provide the required PIN at the control
panel.
Chapter 4 Print
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5.
●
Quick Copy: Print the requested number of copies of a job and store a copy of the job in the
product memory so you can print it again later.
●
Stored Job: Store a job on the product and allow other users to print the job at any time. If you
assign a personal identification number (PIN) to the job, the person who prints the job must
provide the required PIN at the control panel.
To use a custom user name or job name, click the Custom button, and then enter the user name or the
job name.
Select which option to use if another stored job already has that name.
●
Use Job Name + (1-99): Append a unique number to the end of the job name.
●
Replace Existing File: Overwrite the existing stored job with the new one.
6.
If you selected the Stored Job or Personal Job option in step 3, you can protect the job with a PIN. Type
a 4-digit number in the Use PIN to Print field. When other people attempt to print this job, the product
prompts them to enter this PIN number.
7.
Click the Print button to process the job.
Print a stored job
Use the following procedure to print a job that is stored in the product memory.
1.
From the Home screen on the product control panel, scroll to and touch the Retrieve from Device
Memory button.
2.
Select the name of the folder where the job is stored.
3.
Select the name of the job. If the job is private or encrypted, enter the PIN or password.
4.
Adjust the number of copies, and then touch the Start
button to print the job.
Delete a stored job
When you send a stored job to the product memory, the product overwrites any previous jobs with the same
user and job name. If a job is not already stored under the same user and job name, and the product needs
additional space, the product might delete other stored jobs starting with the oldest. You can change the
number of jobs that the product can store from the General Settings menu on the product control panel.
Use this procedure to delete a job that is stored in the product memory.
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1.
From the Home screen on the product control panel, scroll to and touch the Retrieve from Device
Memory button.
2.
Select the name of the folder where the job is stored.
3.
Select the name of the job, and then touch the Delete button.
4.
If the job is private or encrypted, enter the PIN or the password, and then touch the Delete button.
Store print jobs on the product
59
Mobile printing
HP offers multiple Mobile and ePrint solutions to enable wireless printing to an HP printer from a laptop,
tablet, smartphone, or other mobile device. To determine the best choice, go to www.hp.com/go/
LaserJetMobilePrinting (English only).
HP Wireless Direct printing
HP provides HP Wireless Direct and NFC (Near Field Communication) printing for printers with the HP Jetdirect
2800w NFC & Wireless Direct Accessory (part number: J8029-90901) as well as certain other HP LaserJet
printers (check the printer’s documentation). See www.hp.com/go/jd2800wSupport for more information on
the HP Jetdirect 2800w NFC & Wireless Direct Accessory.
HP Wireless Direct printing enables printing from a wireless mobile device directly to an HP Wireless Directenabled printer without requiring a connection to a network or the Internet.
Use HP Wireless Direct to print wirelessly from the following devices:
●
iPhone, iPad, or iPod touch using Apple AirPrint or the HP ePrint App
●
Android mobile devices using the HP ePrint App or the Android embedded print solution
●
Symbian mobile devices using the HP ePrint Home & Biz App
●
PC and Mac devices using the HP ePrint Software
For more information on HP Wireless Direct printing, go to www.hp.com/go/wirelessprinting and click HP
wireless direct on the left navigation bar.
HP ePrint via email
Use HP ePrint to print documents by sending them as an email attachment to the product's email address
from any email enabled device.
NOTE:
The product might require a firmware update to use this feature.
To use HP ePrint, the product must meet these requirements:
●
The product must be connected to a wired or wireless network and have Internet access.
●
HP Web Services must be enabled on the product, and the product must be registered with
HP Connected.
Follow this procedure to enable HP Web Services and register with HP Connected:
1.
2.
60
Open the HP Embedded Web Server (EWS):
button to display the IP
a.
From the Home screen on the product control panel, touch the Network
address or host name.
b.
Open a Web browser, and in the address line, type the IP address or host name exactly as it
displays on the product control panel. Press the Enter key on the computer keyboard. The EWS
opens.
Click the HP Web Services tab.
Chapter 4 Print
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3.
Select the option to enable Web Services.
NOTE: Enabling Web Services might take several minutes.
4.
Go to www.hpconnected.com to create an HP ePrint account and complete the setup process.
HP ePrint software
The HP ePrint software makes it easy to print from a Windows or Mac desktop or laptop computer to any HP
ePrint-capable product. This software makes it easy to find HP ePrint-enabled products that are registered to
your HP Connected account. The target HP printer can be located in the office or at locations across the
globe.
●
Windows: After installing the software, open the Print option from within your application, and then
select HP ePrint from the installed printers list. Click the Properties button to configure print options.
●
Mac: After installing the software, select File, Print, and then select the arrow next to PDF (in the
bottom left of the driver screen). Select HP ePrint.
For Windows, the HP ePrint software supports TCP/IP printing to local network printers on the network (LAN
or WAN) to products that support UPD PostScript®.
Windows and Mac both support IPP printing to LAN or WAN network-connected products that support ePCL.
Windows and Mac also both support printing PDF documents to public print locations and printing using HP
ePrint via email through the cloud.
Go to www.hp.com/go/eprintsoftware for drivers and information.
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NOTE:
The HP ePrint software is a PDF workflow utility for Mac, and is not technically a print driver.
NOTE:
HP ePrint Software does not support USB printing.
Mobile printing
61
AirPrint
Direct printing using Apple’s AirPrint is supported for iOS 4.2 or later. Use AirPrint to print directly to the
product from an iPad, iPhone (3GS or later), or iPod touch (third generation or later) in the following
applications:
●
Mail
●
Photos
●
Safari
●
iBooks
●
Select third-party applications
To use AirPrint, the product must be connected to the same wireless network as the Apple device. For more
information about using AirPrint and about which HP products are compatible with AirPrint, go to
www.hp.com/go/airprint.
NOTE:
62
Chapter 4 Print
AirPrint does not support USB connections.
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Print from the USB port
This product features easy-access USB printing, so you can quickly print files without sending them from a
computer. The product accepts standard USB flash drives in the USB port on the front of the product. You can
print the following types of files:
●
.pdf
●
.prn
●
.pcl
●
.ps
●
.cht
Enable the USB port for printing
Before you can use this feature, you must enable the USB port. Use the following procedure to enable the
port from the product control-panel menus:
1.
From the Home screen on the product control panel, scroll to and touch the Administration button.
2.
Open the following menus:
3.
●
General Settings
●
Enable Retrieve from USB
Select the Enable option, and then touch the Save button.
Print USB documents
1.
Insert the USB flash drive into the easy-access USB port.
NOTE: You might need to remove the cover from the USB port. Pull the cover straight out to remove it.
2.
The product detects the USB flash drive. Touch the OK button to access the drive, or, if prompted, select
the Retrieve from USB option from the list of available applications. The Retrieve from USB screen
opens.
3.
Select the name of the document that you want to print.
NOTE: The document might be in a folder. Open folders as necessary.
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4.
To adjust the number of copies, touch the Copies field, and then use the keypad to select the number of
copies.
5.
Touch the Start
button to print the document.
Print from the USB port
63
64
Chapter 4 Print
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5
Copy
●
Make a copy
●
Copy on both sides (duplex)
●
Optimize copy quality for text or pictures
For more information:
In the US, go to www.hp.com/support/colorljflowMFPM880.
Outside the US, go to www.hp.com/support. Select your country/region. Click Product Support &
Troubleshooting. Enter the product name, and then select Search.
HP's all-inclusive help for your product includes the following information:
ENWW
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
65
Make a copy
66
1.
Place the document face-down on the scanner
glass, or place it face-up in the document feeder
and adjust the paper guides to fit the size of the
document.
2.
From the Home screen on the product control
panel, touch the Copy button.
3.
To adjust the number of copies, touch the Copies
field to open a keypad.
Chapter 5 Copy
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4.
Enter the number of copies, and then touch the
OK button.
5.
Touch the Start
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button.
Make a copy
67
Copy on both sides (duplex)
Copy on both sides automatically
1.
Load the original documents face-up in the document feeder with the top of the page leading. Adjust
the paper guides to fit the size of the document.
2.
From the Home screen on the product control panel, touch the Copy button.
3.
Touch the Sides button.
4.
To make a two-sided copy from a one-sided original, touch the 1-sided original, 2-sided output button.
To make a two-sided copy from a two-sided original, touch the 2-sided original, 2-sided output button.
To make a one-sided copy from a two-sided original, touch the 2-sided original, 1-sided output button.
5.
Touch the OK button.
6.
Touch the Start
button.
Copy on both sides manually
1.
Load the document on the scanner glass according to the indicators on the product.
2.
From the Home screen on the product control panel, touch the Copy button.
3.
Touch the Sides button.
4.
To make a two-sided copy from a one-sided original, touch the 1-sided original, 2-sided output button.
To make a two-sided copy from a two-sided original, touch the 2-sided original, 2-sided output button.
To make a one-sided copy from a two-sided original, touch the 2-sided original, 1-sided output button.
68
5.
Touch the OK button.
6.
Touch the Start
7.
The product prompts you to load the next original document. Place it on the glass, and then touch the
Scan button.
8.
The product temporarily saves the scanned images. Touch the Finish button to finish printing the
copies.
Chapter 5 Copy
button.
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Optimize copy quality for text or pictures
Optimize the copy job for the type of image being copied: text, graphics, or photos.
1.
From the Home screen on the product control panel, touch the Copy button.
2.
Touch the More Options button, and then touch the Optimize Text/Picture button.
3.
Select one of the predefined options, or touch the Manually Adjust button, and then adjust the slider in
the Optimize For area. Touch the OK button.
4.
Touch the Start
button.
NOTE: These settings are temporary. After you have finished the job, the product returns to the default
settings.
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Optimize copy quality for text or pictures
69
70
Chapter 5 Copy
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6
Scan/send
●
Set up scan/send features
●
Create a Quick Set
●
Send a scanned document to a network folder
●
Send a scanned document to one or more email addresses
●
Use the address book to send email
For more information:
In the US, go to www.hp.com/support/colorljflowMFPM880.
Outside the US, go to www.hp.com/support. Select your country/region. Click Product Support &
Troubleshooting. Enter the product name, and then select Search.
HP's all-inclusive help for your product includes the following information:
ENWW
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
71
Set up scan/send features
The product offers the following scan and send features:
●
Scan and save files to a folder on your network.
●
Scan and save files to the product memory.
●
Scan and save files to a USB flash drive.
●
Scan and send documents to one or more email addresses.
●
Scan and save documents to one or more Microsoft® SharePoint® sites. This feature is available only on
HP FutureSmart scanners and HP Flow MFPs.
Some scan and send features are not available on the product control panel until you use the HP Embedded
Web Server to enable them.
NOTE: To find detailed information about using the HP Embedded Web Server, click the Help link in the
upper-right corner of each HP Embedded Web Server page.
1.
Open the HP Embedded Web Server (EWS):
button to display the IP
a.
From the Home screen on the product control panel, touch the Network
address or host name.
b.
Open a Web browser, and in the address line, type the IP address or host name exactly as it
displays on the product control panel. Press the Enter key on the computer keyboard. The EWS
opens.
2.
Click the Scan/Digital Send tab.
3.
If you did not set up the E-mail feature during software installation, you can enable it by using the
HP Embedded Web Server.
a.
Click the E-mail Setup link.
b.
Select the Enable Send to E-mail check box to enable the feature.
c.
Select the outgoing mail server to use, or click the Add button to add a different server to the list.
Follow the on-screen prompts.
NOTE: If you do not know the name of the mail server, you can usually find it by opening your
email program and looking at the outgoing mail configuration settings.
4.
d.
In the Address Message area, configure the default setting for the From address. Configuring the
other settings is optional.
e.
Click the Apply button at the bottom of the page.
Enable the Save to Network Folder Setup feature.
TIP: Establish the network folder before setting up this feature, so the destination path is available
during setup.
72
Chapter 6 Scan/send
ENWW
5.
6.
a.
Click the Save to Network Folder Setup link.
b.
Select the Enable Save to Network Folder check box to enable the feature.
c.
Configure the options that you want to customize.
d.
Click the Apply button at the bottom of the page.
Enable the Save to USB feature.
a.
Click the Save to USB Setup link.
b.
Select the Enable Save to USB check box.
c.
Click the Apply button at the bottom of the page.
Enable the Save to SharePoint® feature.
a.
Click the Save to SharePoint® link.
b.
Select the Save to SharePoint® check box to enable the feature.
c.
In the Quick Sets area, click Add.
d.
Follow the Quick Set Wizard dialogs to create a Quick Set. Click Finish.
e.
On the Save to SharePoint® dialog, click Apply.
For more detailed scan and send configuration information, go to www.hp.com/support. Select your country/
region. Click Product Support & Troubleshooting. Enter the product name, and then select Search.
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Set up scan/send features
73
Create a Quick Set
Use the Quick Sets feature to quickly access preset job options. The product administrator can use the
HP Embedded Web Server to create Quick Sets, which are then available in the Quick Sets menu from the
control-panel Home screen. Quick Sets are available for the following scan/send features:
●
E-mail
●
Save to Network Folder
●
Save to USB
●
Save to SharePoint®
Ask the system administrator for assistance with the following steps:
1.
Open the HP Embedded Web Server (EWS):
button to display the IP
a.
From the Home screen on the product control panel, touch the Network
address or host name.
b.
Open a Web browser, and in the address line, type the IP address or host name exactly as it
displays on the product control panel. Press the Enter key on the computer keyboard. The EWS
opens.
2.
Click the General tab.
3.
On the left navigation pane, click the Quick Sets Setup link.
4.
On the Quick Sets dialog, click Add.
5.
On the Select an application dialog, select the application for which you want to create a Quick Set.
Click Next.
6.
On the Set the button location for the Quick Set and options for user interaction at the control panel
dialog, provide the following information:
●
Quick Set Title: This title appears on the new Quick Set button on the product control panel.
●
Quick Set Description: This short description appears next to the title on the new Quick Set button
on the control panel.
●
Button Location: Select whether the new Quick Set button will be directly on the Home screen or
within the Quick Sets application on the control panel.
●
Quick Set Start Option: Select one of these options:
◦
Enter application, then user presses Start: The product opens the scan application for the
Quick Set, so you can review and change the settings before pressing the Start button to
begin the job.
◦
Start instantly upon selection: The job starts instantly when you touch the Quick Set button.
Click Next.
7.
74
The next several dialogs that appear depend on which application you selected in Step 5:
Chapter 6 Scan/send
ENWW
●
If you selected E-mail, the following dialogs appear: Address and Message Field Control, Signing
and Encryption
●
If you selected Fax, the following dialog appears: Select Fax Recipients
●
If you selected Save to Network Folder, the following dialog appears: Folder Settings
●
If you selected Save to USB the following dialog appears: Set where files are saved on the USB
storage device
●
If you selected Save to SharePoint® the following dialogs appear: SharePoint® Destination
Settings, Add SharePoint® Path, SharePoint® Destination Settings
NOTE: The Save to SharePoint® feature is available for all HP LaserJet flow MFPs and the
Scanjet 8500 fn1, and the Scanjet 7000nx with firmware datecode 20120119 or newer.
Proceed through the destination-specific dialogs. Click Next to advance to the next dialog.
8.
On the Notification Settings dialog, select your scan status notification preference, and then click Next.
9.
On the Scan Settings dialog, select the scan settings to use. Click Next.
10. On the File Settings dialog, select the file settings to use. Click Next.
11. Review the Summary dialog, and then click Finish.
12. On the Quick Set-specific dialog, click Apply at the bottom of the window to save the Quick Set.
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Create a Quick Set
75
Send a scanned document to a network folder
The product can scan a file and save it in a folder on the network. The following operating systems support
this feature:
●
Windows Server 2003, 64-bit
●
Windows Server 2008, 64-bit
●
Windows XP, 64-bit
●
Windows Vista, 64-bit
●
Windows 7, 64-bit
●
Novell v5.1 and later (access to the Quick Sets folders only)
NOTE: You can use this feature with Mac OS X v10.6 and earlier if you have configured Windows File
Sharing.
NOTE:
You might be required to sign in to the product to use this feature.
The system administrator can use the HP Embedded Web Server to configure pre-defined Quick Sets folders,
or you can provide the path to another network folder.
1.
Place the document face-down on the scanner
glass, or place it face-up in the document feeder
and adjust the paper guides to fit the size of the
document.
2.
From the Home screen on the product control
panel, touch the Save to Network Folder button.
NOTE: If prompted, type your user name and
password.
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Chapter 6 Scan/send
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3.
To use one of the preset job settings, select one
of the items in the Quick Sets list.
4.
To set up a new job, touch the File Name text
field to open a keyboard, and then type the name
for the file. Touch the OK button.
5.
If necessary, touch the File Type drop-down
menu to select a different output file format.
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Send a scanned document to a network folder
77
6.
Touch the Add button that is below the Folder
Path field to open a keyboard, and then type the
path to the network folder. Use this format for
the path:
\\path\path
Touch the OK button.
7.
To configure settings for the document, touch
the More Options button.
8.
Touch the Start
button to save the file.
NOTE: You can preview the image at any time
by touching the Preview button in the upper-right
corner of the screen. For more information about
this feature, touch the Help
button on the
preview screen.
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Chapter 6 Scan/send
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Send a scanned document to one or more email addresses
1.
Place the document face-down on the scanner
glass, or place it face-up in the document feeder
and adjust the paper guides to fit the size of the
document.
2.
From the Home screen on the product control
panel, touch the E-mail button.
NOTE: If prompted, type your user name and
password.
3.
Touch the To: field to open a keyboard.
NOTE: If you are signed in to the product, your
user name or other default information might
appear in the From: field. If so, you might not be
able to change it.
4.
Enter the email address. To send to multiple
addresses, separate the addresses with a
semicolon, or touch the Enter button on the
touchscreen keyboard after you type each
address.
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Send a scanned document to one or more email addresses
79
80
5.
Complete the CC:, Subject:, and File Name: fields
by touching the field and using the touchscreen
keyboard to enter information. Touch the OK
button when you have completed the fields.
6.
To change the settings for the document touch
the More Options button.
7.
If you are sending a two-sided document, select
the Original Sides menu, and then select the 2–
sided option. Touch the OK button.
Chapter 6 Scan/send
ENWW
8.
Touch the Start
button to send.
NOTE: The product might prompt you to add
the email address to the address book.
NOTE: You can preview the image at any time
by touching the Preview button in the upper-right
corner of the screen. For more information about
this feature, touch the Help
button on the
preview screen.
9.
To set up another email job, touch the OK button
on the Status screen.
NOTE: You have the option to retain the
settings from this job to use for the next job.
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Send a scanned document to one or more email addresses
81
Use the address book to send email
●
Add contacts to the address book from the product control panel
●
Send a document to email by using the address book
You can send email to a list of recipients by using the address book. Depending on how the product is
configured, you might have one or more of the following address book viewing options.
●
All Contacts: Lists all the contacts that are available to you.
●
Personal Contacts: Lists all the contacts that are associated with your user name. These contacts are
not visible to other people who use the product.
NOTE: You must be signed in to the product to see the Personal Contacts list.
●
Local Contacts: Lists all the contacts that are stored in the product memory. These contacts are visible
to all people who use the product.
To use this feature, first use the HP Embedded Web Server (EWS) to enable the personal contacts and
network contacts address books. Ask the system administrator for assistance with the following steps:
1.
Open the HP Embedded Web Server (EWS):
button to display the IP
a.
From the Home screen on the product control panel, touch the Network
address or host name.
b.
Open a Web browser, and in the address line, type the IP address or host name exactly as it
displays on the product control panel. Press the Enter key on the computer keyboard. The EWS
opens.
2.
Click the Scan/Digital Send tab.
3.
In the left navigation pane, click the Address Book link.
4.
In the Network Contacts Setup area, click the Enable Personal Contacts and the Enable Network
Contacts check boxes. For network contacts, if no LDAP servers are listed, click Add, and then follow the
instructions to add an LDAP server.
5.
Click the Apply button at the bottom of the screen.
Add contacts to the address book from the product control panel
If you are signed in to the product, contacts that you add to the address book will not be visible to other
people who use the product.
If you are not signed in to the product, contacts that you add to the address book will be visible to all people
who use the product.
NOTE:
82
You can also use the HP Embedded Web Server (EWS) to create and manage the address book.
Chapter 6 Scan/send
ENWW
1.
From the Home screen on the product control
panel, touch the E-mail button.
NOTE: If prompted, enter your user name and
password.
2.
Touch the Address Book button that is next to
the To: field to open the Address Book screen.
3.
Touch the Add button that is in the lower left
corner of the screen.
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Use the address book to send email
83
4.
In the Name field, enter the name of the contact.
5.
From the menu list, select the E-mail Address
option, and then enter the contact's email
address.
Touch the OK button to add the contact to the
list.
Send a document to email by using the address book
1.
Place the document face-down on the scanner
glass, or place it face-up in the document feeder
and adjust the paper guides to fit the size of the
document.
2.
From the Home screen on the product control
panel, touch the E-mail button.
NOTE: If prompted, enter your user name and
password.
84
Chapter 6 Scan/send
ENWW
3.
Touch the Address Book button that is next to
the To: field to open the Address Book screen.
4.
From the drop-down list, select the address book
view that you want to use.
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Use the address book to send email
85
5.
Select a name from the list of contacts, and then
touch the right arrow button to add the name
to the recipients list.
Repeat this step for each recipient, and then
touch the OK button.
6.
Touch the Start
button to send.
NOTE: You can preview the image at any time
by touching the Preview button in the upper-right
corner of the screen. For more information about
this feature, touch the Help
button on the
preview screen.
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Chapter 6 Scan/send
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7
Fax
●
Set up fax
●
Change fax configurations
●
Send a fax
For more information:
In the US, go to www.hp.com/support/colorljflowMFPM880.
Outside the US, go to www.hp.com/support. Select your country/region. Click Product Support &
Troubleshooting. Enter the product name, and then select Search.
HP's all-inclusive help for your product includes the following information:
ENWW
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
87
Set up fax
The steps to set up the fax function on the product vary depending on whether you are initially setting up the
product hardware or if the hardware is already set up.
NOTE: The settings configured using the Fax Setup Wizard on the control panel override any settings made
in the HP Embedded Web Server.
●
The first time the product is turned on with a fax accessory installed
●
After initial product hardware setup
The first time the product is turned on with a fax accessory installed
The first time the product is turned on with a fax accessory installed, access the Fax Setup Wizard by
following these steps:
1.
From the Home screen on the product control panel, touch Initial Setup.
2.
Touch the Fax Setup Wizard menu.
3.
Follow the steps in the Fax Setup Wizard to configure the required settings.
4.
When the Fax Setup Wizard finishes, the option to hide the Initial Setup button appears on the Home
screen. Fax setup is complete.
NOTE: When first installed, the fax accessory might read some of these settings from the product;
therefore, a value might already be set. Check the values to verify that they are correct.
After initial product hardware setup
Access the Fax Setup Wizard after initial setup through the control panel by following these steps:
1.
From the Home screen on the product control panel, scroll to and touch Administration.
2.
Open the following menus:
3.
●
Fax Settings
●
Fax Send Settings
●
Fax Send Setup
●
Fax Setup Wizard
Follow the steps in the Fax Setup Wizard to configure the required settings. Fax setup is complete.
NOTE: If the Fax Settings menu does not appear in the menu listing, LAN or internet fax might be enabled.
When LAN or internet fax is enabled, the analog fax accessory is disabled and the Fax Settings menu does not
display. Only one fax feature, either LAN fax, analog fax, or internet fax, can be enabled at a time. If you want
to use analog fax when LAN fax is enabled, use the HP MFP Digital Sending Software Configuration Utility or
the HP Embedded Web Server to disable LAN fax.
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Chapter 7 Fax
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Change fax configurations
NOTE: The settings configured using the Fax Setup Wizard on the control panel override any settings made
in the HP Embedded Web Server.
●
Fax dialing settings
●
General fax send settings
●
Fax receive settings
Fax dialing settings
1.
From the Home screen on the product control panel, scroll to and touch Administration.
2.
Open the following menus:
●
Fax Settings
●
Fax Send Settings
●
Fax Send Setup
●
Fax Dialing Settings
Configure any of the following settings:
Menu item
Description
Fax Dial Volume
Use the Fax Dial Volume setting to control the product's dialing volume level when
sending faxes.
Dialing Mode
The Dialing Mode setting sets the type of dialing that is used: either tone (touch-tone
phones) or pulse (rotary-dial phones).
Fax Send Speed
The Fax Send Speed setting sets the modem bit rate (measured in bits per second) of the
Analog Fax modem while sending a fax.
Redial Interval
●
Fast (default) — v.34/max 33,600 bps
●
Medium — v.17/max 14,400 bps
●
Slow — v.29/max 9,600 bps
The Redial Interval setting selects the number of minutes between retries if the number
dialed is busy or not answering, or if an error occurs.
NOTE: You might observe a redial message on the control panel when both the Redial
On Busy and Redial On No Answer settings are set to off. This occurs when the fax
accessory dials a number, establishes a connection, and then loses the connection. As a
result of this error condition, the fax accessory performs three automatic redial
attempts regardless of the redial settings. During this redial operation, a message
displays on the control panel to indicate that a redial is in progress.
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Redial On Error
The Redial On Error feature sets the number of times a fax number will be redialed when
an error occurs during a fax transmission.
Redial On Busy
The Redial On Busy setting selects the number of times (0 through 9) the fax accessory
redials a number when the number is busy. The interval between retries is set by the
Redial Interval setting.
Change fax configurations
89
Menu item
Description
Redial On No Answer
The Redial On No Answer setting selects the number of times the fax accessory redials if
the number dialed does not answer. The number of retries is either 0 to 1 (used in the
U.S.) or 0 to 2, depending on the country/region setting. The interval between retries is
set by the redial interval setting.
Detect Dial Tone
The Detect Dial Tone setting determines whether the fax checks for a dial tone before
sending a fax.
Dialing Prefix
The Dialing Prefix setting allows you to enter a prefix number (such as a "9" to access an
outside line) when dialing. This prefix number is automatically added to all phone
numbers when dialed.
General fax send settings
1.
From the Home screen on the product control panel, scroll to and touch Administration.
2.
Open the following menus:
●
Fax Settings
●
Fax Send Settings
●
Fax Send Setup
●
General Fax Send Settings
Configure any of the following settings:
Menu item
Description
Fax Number Confirmation
When the Fax Number Confirmation feature is enabled, the fax number must be entered
twice to ensure that it was entered correctly. The feature is disabled by default.
PC Fax Send
Use the PC Fax Send feature to send faxes from a PC. This feature is enabled by default.
Fax Header
Use the Fax Header feature to control whether the header is appended to the top, and
content is shifted down, or if the header is overlayed on top of the previous header.
JBIG Compression
Enabling the JBIG Compression feature can reduce phone-call charges by reducing fax
transmission time and might be the preferred setting. However, using the JBIG
Compression feature might cause compatibility problems when communicating with
some older fax machines, in which case you might need to disable it.
NOTE: The JBIG Compression feature works only when both the sending and receiving
machines have this capability.
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Menu item
Description
Error Correction Mode
Normally, the fax accessory monitors the signals on the telephone line while it is
sending or receiving a fax. If the fax accessory detects an error during the transmission
and the Error Correction Mode setting is on, the fax accessory can request that the error
portion of the fax be sent again.
The Error Correction Mode feature is enabled by default. You should turn it off only if
you are having trouble sending or receiving a fax and if you are willing to accept the
errors in the transmission and a probable quality reduction in the image. Turning off the
setting might be useful when you are trying to send a fax overseas or receive one from
overseas, or if you are using a satellite telephone connection.
NOTE: Some VoIP providers might suggest turning off the Error Correction Mode
setting. However, this is not usually necessary.
Fax Number Speed Dial Matching
Enabling the Fax Number Speed Dial Matching can help when dialing faxes.
When you dial a fax number manually, this feature checks the stored speed dial entries
for a number that matches the number you enter. This can speed the dialing process and
help you if you do not remember the speed dial entry number for a given fax number.
If the product finds a matching speed dial entry for the fax number entered manually,
you can touch Yes to send the fax to that number or have the number added to the fax
distribution list.
Fax receive settings
1.
From the Home screen on the product control panel, scroll to and touch Administration.
2.
Open the following menus:
●
Fax Settings
●
Fax Receive Settings
●
Fax Receive Setup
Configure any of the following settings:
Menu item
Description
Ringer Volume
Touch the Ringer Volume drop-down menu and adjust the ringer volume settings.
Rings To Answer
The Rings To Answer setting determines the number of times the phone rings before the
call is answered by the fax accessory.
NOTE: The default range for the available options for the Rings To Answer setting is
country/region-specific. The range of possible Rings To Answer options is limited by
country/region.
If you experience problems with the fax accessory answering, and the Rings To Answer
setting is 1, try increasing it to 2.
Fax Receive Speed
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Touch the Fax Receive Speed drop down menu and select one of the following options:
●
Fast (default) — v.34/max 33,600 bps
●
Medium — v.17/max 14,400 bps
●
Slow — v.29/max 9,600 bps
Change fax configurations
91
92
Menu item
Description
Ring Interval
Touch the box beneath the Ring Interval heading to open the keypad. Enter a value for
the ring interval on the keypad, and then touch the OK button. The default setting for
ring interval is 600 ms.
Ring Frequency
Touch the box beneath the Ring Frequency heading to open the keypad. Enter a value for
the ring frequency on the keypad, and then touch the OK button. The default setting for
ring frequency is 68 Hz, which detects rings up to 68 Hz.
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Send a fax
1.
Place the document face-down on the scanner
glass, or place it face-up in the document feeder
and adjust the paper guides to fit the size of the
document.
2.
From the Home screen on the product control
panel, touch the Fax button. You might be
prompted to type a user name and password.
3.
Touch the More Options button. Verify that the
settings match those of your original. When all
settings are completed, touch the up arrow to
scroll to the main Fax screen.
4.
Touch the Fax Number field to open the keypad.
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Send a fax
93
5.
Enter a phone number, and then touch the OK
button.
6.
Touch the Start
button to send the fax.
NOTE: You can preview the image at any time
by touching the Preview button in the upper-right
corner of the screen. For more information about
this feature, touch the Help
button on the
preview screen.
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8
Manage the product
●
HP Embedded Web Server
●
HP Utility for Mac OS X
●
HP Web Jetadmin
●
Economy settings
●
Product security features
●
Software and firmware updates
For more information:
In the US, go to www.hp.com/support/colorljflowMFPM880.
Outside the US, go to www.hp.com/support. Select your country/region. Click Product Support &
Troubleshooting. Enter the product name, and then select Search.
HP's all-inclusive help for your product includes the following information:
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●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
95
HP Embedded Web Server
Use the HP Embedded Web Server to manage printing functions from your computer instead of the product
control panel.
●
View product status information
●
Determine the remaining life for all supplies and order new ones
●
View and change tray configurations
●
View and change the product control-panel menu configuration
●
View and print internal pages
●
Receive notification of product and supplies events
●
View and change network configuration
The HP Embedded Web Server works when the product is connected to an IP-based network. The HP
Embedded Web Server does not support IPX-based product connections. You do not have to have Internet
access to open and use the HP Embedded Web Server.
When the product is connected to the network, the HP Embedded Web Server is automatically available.
NOTE:
The HP Embedded Web Server is not accessible beyond the network firewall.
How to access the HP Embedded Web Server (EWS)
1.
From the Home screen on the product control panel, touch the Network
address or host name.
button to display the IP
2.
Open a Web browser, and in the address line, type the IP address or host name exactly as it displays on
the product control panel. Press the Enter key on the computer keyboard. The EWS opens.
To use the HP Embedded Web Server, your browser must meet the following requirements:
96
●
Windows: Microsoft Internet Explorer 5.01 or later or Netscape 6.2 or later
●
Mac OS X: Safari or Firefox using Bonjour or an IP address
●
Linux: Netscape Navigator only
●
HP-UX 10 and HP-UX 11: Netscape Navigator 4.7
Chapter 8 Manage the product
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HP Utility for Mac OS X
Use the HP Utility for Mac OS X to check product status or to view or change product settings from your
computer.
You can use the HP Utility when the product is connected with a USB cable or is connected to a TCP/IP-based
network.
Open HP Utility
From the Finder, click Applications, click Hewlett-Packard, and then click HP Utility.
If HP Utility is not included in the Utilities list, use the following procedure to open it:
1.
At the computer, open the Apple menu, click the System Preferences menu, and then click the Print
& Fax icon or the Print & Scan icon.
2.
Select the product in the left side of the window.
3.
Click the Options & Supplies button.
4.
Click the Utility tab.
5.
Click the Open Printer Utility button.
HP Utility features
The HP Utility toolbar is at the top of every page. It includes these items:
●
Devices: Click this button to show or hide Mac products found by the HP Utility in the Printers pane at
the left side of the screen.
●
All Settings: Click this button to return to the HP Utility main page.
●
Applications: Click this button to manage which HP tools or utilities appear in the Dock.
●
HP Support: Click this button to open a browser and go to the HP support Web site for the product.
●
Supplies: Click this button to open the HP SureSupply Web site.
●
Registration: Click this button to open the HP registration Web site.
●
Recycling: Click this button to open the HP Planet Partners Recycling Program Web site.
HP Utility consists of pages that you open by clicking in the All Settings list. The following table describes the
tasks that you can perform with HP Utility.
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Menu
Item
Description
Information and Support
Supplies Status
Shows the product supplies status and provides links for ordering
supplies online.
Device Information
Shows information about the currently selected product.
File Upload
Transfers files from the computer to the product.
Upload Fonts
Transfers font files from the computer to the product.
HP Connected
Accesses the HP Connected Web site.
HP Utility for Mac OS X
97
Menu
Item
Description
Update Firmware
Transfers a firmware update file to the product.
NOTE: This option is available only after you open the View menu and
select the Show Advanced Options item.
Commands
Sends special characters or print commands to the product after the print
job.
NOTE: This option is available only after you open the View menu and
select the Show Advanced Options item.
Printer Settings
Scan Settings
Supplies Management
Configures how the product should behave when supplies are nearing the
end of their estimated life.
Trays Configuration
Changes the default tray settings.
Output Devices
Manages settings for optional output accessories.
Duplex Mode
Turns on the automatic two-sided printing mode.
Protect Direct Ports
Disables printing over USB or parallel ports.
Stored Jobs
Manages print jobs that are stored on the product hard disk.
Network Settings
Configures the network settings, such as the IPv4 and IPv6 settings.
Additional Settings
Provides access to the HP Embedded Web Server.
Scan to E-mail
Opens the HP Embedded Web Server page for configuring settings for
scanning to email.
NOTE:
Scan to Network Folder
Opens the HP Embedded Web Server page for configuring settings for
scanning to a network folder.
NOTE:
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Chapter 8 Manage the product
USB connections are not supported.
USB connections are not supported.
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HP Web Jetadmin
HP Web Jetadmin is an award-winning, industry-leading tool for efficiently managing a wide variety of
networked HP products, including printers, multifunction products, and digital senders. This single solution
allows you to remotely install, monitor, maintain, troubleshoot, and secure your printing and imaging
environment — ultimately increasing business productivity by helping you save time, control costs, and
protect your investment.
HP Web Jetadmin upgrades are periodically made available to provide support for specific product features.
Go to www.hp.com/go/webjetadmin and click the Self Help and Documentation link to learn more about
upgrades.
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HP Web Jetadmin
99
Economy settings
●
Optimize speed or energy usage
●
Set Sleep mode
●
Set the Sleep Schedule
Optimize speed or energy usage
By default the product stays warm between jobs to optimize speed and print the first page of jobs faster. To
conserve energy, set the product to cool between jobs. The product has four incremental settings to optimize
for speed or energy usage.
1.
From the Home screen on the product control panel, scroll to and touch the Administration button.
2.
Open the following menus:
3.
●
General Settings
●
Energy Settings
●
Optimum Speed/Energy Usage
Select the option that you want to use, and then touch the Save button.
Set Sleep mode
1.
From the Home screen on the product control panel, scroll to and touch the Administration button.
2.
Open the following menus:
●
General Settings
●
Energy Settings
●
Sleep Timer Settings
3.
Touch Sleep/Auto Off After to select the option.
4.
Select the appropriate time period, and then touch the Save button.
Set the Sleep Schedule
NOTE:
You must configure the date and time settings before you can use the Sleep Schedule feature.
1.
From the Home screen on the product control panel, scroll to and touch the Administration button.
2.
Open the following menus:
3.
●
General Settings
●
Date/Time Settings
Open the Date/Time Format menu and configure the following settings:
●
Date Format
●
Time Format
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4.
Touch the Save button.
5.
Open the Date/Time menu and configure the following settings:
●
Date/Time
●
Time Zone
If you are in an area that uses daylight savings time, select the Adjust for Daylight Savings box.
6.
Touch the Save button.
7.
Touch the back-arrow button to return to the Administration screen.
8.
Open the following menus:
9.
●
General Settings
●
Energy Settings
●
Sleep Schedule
Touch the Add
button, and then select the type of event to schedule: Wake or Sleep.
10. Configure the following settings:
●
Time
●
Event Days
11. Touch the OK button, and then touch the Save button.
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Economy settings 101
Product security features
●
Security statements
●
IP Security
●
Sign in to the product
●
Assign a system password
●
Encryption support: HP High Performance Secure Hard Disks
Security statements
The product supports security standards and recommended protocols that help you keep the product secure,
protect critical information on your network, and simplify the way you monitor and maintain the product.
For in-depth information about HP's secure imaging and printing solutions, visit www.hp.com/go/
secureprinting. The site provides links to white papers and FAQ documents about security features.
IP Security
IP Security (IPsec) is a set of protocols that control IP-based network traffic to and from the product. IPsec
provides host-to-host authentication, data integrity, and encryption of network communications.
For products that are connected to the network and have an HP Jetdirect print server, you can configure IPsec
by using the Networking tab in the HP Embedded Web Server.
Sign in to the product
Some features on the product control panel can be secured so that unauthorized people cannot use them.
When a feature is secured, the product prompts you to sign in before you can use it. You can also sign in
without waiting for a prompt by touching the Sign In button on the Home screen.
Typically, you use the same user name and password that you use to sign in to your computer on the
network. Consult the network administrator for this product if you have questions about which credentials to
use.
After you have signed in to the product, a Sign Out button displays on the control panel. To maintain security
for the product, touch the Sign Out button when you have finished using the product.
Assign a system password
Assign an administrator password for access to the product and the HP Embedded Web Server so that
unauthorized users cannot change the product settings.
1.
Open the HP Embedded Web Server by entering the product IP address into the address line of a Web
browser.
2.
Click the Security tab.
3.
Open the General Security menu.
4.
In the Username field, enter the name to associate with the password.
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5.
Enter the password in the New Password field, and then enter it again in the Verify Password field.
NOTE: If you are changing an existing password, you must first enter the existing password in the Old
Password field.
6.
Click the Apply button. Make note of the password and store it in a safe place.
Encryption support: HP High Performance Secure Hard Disks
The hard disk provides hardware-based encryption so you can securely store sensitive data without
impacting product performance. This hard disk uses the latest Advanced Encryption Standard (AES) and has
versatile time-saving features and robust functionality.
Use the Security menu in the HP Embedded Web Server to configure the disk.
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Product security features 103
Software and firmware updates
HP regularly updates features that are available in the product firmware. To take advantage of the most
current features, update the product firmware. Download the most recent firmware update file from the
Web:
In the US, go to www.hp.com/support/colorljflowMFPM880. Click Drivers & Software.
Outside the US, follow these steps:
1.
Go to www.hp.com/support.
2.
Select your country/region.
3.
Click Drivers & Software.
4.
Enter the product name (HP Color LaserJet Enterprise flow MFP M880), and then select Search.
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9
Solve problems
●
Restore factory-set defaults
●
Control panel help system
●
A “Cartridge is low” or “Cartridge is very low” message displays on the product control panel
●
Product does not pick up paper or misfeeds
●
Clear jams
●
Improve print quality
●
Improve copy image quality
●
Improve scan image quality
●
Improve fax image quality
●
Solve wired network problems
●
Solve fax problems
For more information:
In the US, go to www.hp.com/support/colorljflowMFPM880.
Outside the US, go to www.hp.com/support. Select your country/region. Click Product Support &
Troubleshooting. Enter the product name, and then select Search.
HP's all-inclusive help for your product includes the following information:
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●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
105
Restore factory-set defaults
1.
From the Home screen on the product control panel, scroll to and touch the Administration button.
2.
Open the following menus:
3.
●
General Settings
●
Restore Factory Settings
A verification message advises that completing the reset function might result in loss of data. Touch the
Reset button to complete the process.
NOTE:
The product restarts automatically after the reset operation completes.
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Control panel help system
The product has a built-in Help system that explains how to use each screen. To open the Help system, touch
the Help
button in the upper-right corner of the screen.
For some screens, the Help opens to a global menu where you can search for specific topics. You can browse
through the menu structure by touching the buttons in the menu.
Some Help screens include animations that guide you through procedures, such as clearing jams.
For screens that contain settings for individual jobs, the Help opens to a topic that explains the options for
that screen.
button to open a message that describes
If the product alerts you of an error or warning, touch the Help
the problem. The message also contains instructions to help solve the problem.
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Control panel help system 107
A “Cartridge is low” or “Cartridge is very low” message displays
on the product control panel
Cartridge is low: The product indicates when a toner cartridge level is low. Actual toner cartridge life
remaining may vary. Consider having a replacement available to install when print quality is no longer
acceptable. The toner cartridge does not need to be replaced now.
Cartridge is very low: The product indicates when the toner cartridge level is very low. Actual toner cartridge
life remaining may vary. Consider having a replacement available to install when print quality is no longer
acceptable. The toner cartridge does not need to be replaced now unless the print quality is no longer
acceptable.
Once an HP toner cartridge has reached Very Low, HP’s Premium Protection Warranty on that toner cartridge
has ended.
Change the “Very Low” settings
You can change the way the product reacts when supplies reach the Very Low state. You do not have to reestablish these settings when you install a new toner cartridge.
1.
From the Home screen on the product control panel, scroll to and touch Supplies.
2.
Open the following menus:
3.
●
Manage Supplies
●
Supply Settings
●
Black Cartridge or Color Cartridges
●
Very Low Settings
Select one of the following options:
●
Select the Stop option to set the product to stop printing when the cartridge reaches the Very Low
threshold.
●
Select the Prompt to continue option to set the product to stop printing when the cartridge
reaches the Very Low threshold. You can acknowledge the prompt or replace the cartridge to
resume printing.
●
Select the Continue option to set the product to alert you that the cartridge is very low, and to
continue printing beyond the Very Low setting without interaction. This can result in
unsatisfactory print quality.
For products with fax capability
When the product is set to the Stop or Prompt to continue option, there is some risk that faxes will not print
when the product resumes printing. This can occur if the product has received more faxes than the memory
can hold while the product is waiting.
The product can print faxes without interruption when it passes the Very Low threshold if you select the
Continue option for the toner cartridge, but print quality might degrade.
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Order supplies
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Order supplies and paper
www.hp.com/go/suresupply
Order through service or support providers
Contact an HP-authorized service or support provider.
Order using the HP Embedded Web Server (EWS)
To access, in a supported Web browser on your computer, enter
the product IP address or host name in the address/URL field. The
EWS contains a link to the HP SureSupply Web site, which
provides options for purchasing Original HP supplies.
A “Cartridge is low” or “Cartridge is very low” message displays on the product control panel 109
Product does not pick up paper or misfeeds
●
The product does not pick up paper
●
The product picks up multiple sheets of paper
●
The document feeder jams, skews, or picks up multiple sheets of paper
The product does not pick up paper
If the product does not pick up paper from the tray, try these solutions.
1.
Open the product and remove any jammed sheets of paper.
2.
Load the tray with the correct size of paper for your job.
3.
Make sure the paper size and type are set correctly on the product control panel.
4.
Make sure the paper guides in the tray are adjusted correctly for the size of paper. Adjust the guides to
the appropriate indentation in the tray.
5.
Check the product control panel to see if the product is waiting for you to acknowledge a prompt to feed
the paper manually. Load paper, and continue.
6.
The rollers above the tray might be contaminated. Clean the rollers with a lint-free cloth dampened
with warm water.
The product picks up multiple sheets of paper
If the product picks up multiple sheets of paper from the tray, try these solutions.
1.
Remove the stack of paper from the tray and flex it, rotate it 180 degrees, and flip it over. Do not fan
the paper. Return the stack of paper to the tray.
2.
Use only paper that meets HP specifications for this product.
3.
Use paper that is not wrinkled, folded, or damaged. If necessary, use paper from a different package.
4.
Make sure the tray is not overfilled. If it is, remove the entire stack of paper from the tray, straighten
the stack, and then return some of the paper to the tray.
5.
Make sure the paper guides in the tray are adjusted correctly for the size of paper. Adjust the guides to
the appropriate indentation in the tray.
6.
Make sure the printing environment is within recommended specifications.
The document feeder jams, skews, or picks up multiple sheets of paper
NOTE:
This information applies to MFP products only.
●
The original might have something on it, such as staples or self-adhesive notes, that must be removed.
●
Check that all rollers are in place and that the roller-access cover inside the document feeder is closed.
●
Make sure that the top document-feeder cover is closed.
●
The pages might not be placed correctly. Straighten the pages and adjust the paper guides to center the
stack.
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●
The paper guides must be touching the sides of the paper stack to work correctly. Make sure that the
paper stack is straight and the guides are against the paper stack.
●
The document feeder input tray or output bin might contain more than the maximum number of pages.
Make sure the paper stack fits below the guides in the input tray, and remove pages from the output
bin.
●
Verify that there are no pieces of paper, staples, paper clips, or other debris in the paper path.
●
Clean the document-feeder rollers and the separation pad. Use compressed air or a clean, lint-free cloth
moistened with warm water. If misfeeds still occur, replace the rollers.
●
From the Home screen on the product control panel, scroll to and touch the Supplies button. Check the
status of the document-feeder kit, and replace it if necessary.
Product does not pick up paper or misfeeds 111
Clear jams
Auto-navigation for clearing jams
The auto-navigation feature assists you in clearing jams by providing step-by-step instructions on the
control panel. When you complete a step, the product displays instructions for the next step until you have
completed all steps in the procedure.
Experiencing frequent or recurring paper jams?
To reduce the number of paper jams, try these solutions.
1.
Use only paper that meets HP specifications for this product.
2.
Use paper that is not wrinkled, folded, or damaged. If necessary, use paper from a different package.
3.
Use paper that has not previously been printed or copied on.
4.
Make sure the tray is not overfilled. If it is, remove the entire stack of paper from the tray, straighten
the stack, and then return some of the paper to the tray.
5.
Make sure the paper guides in the tray are adjusted correctly for the size of paper. Adjust the guides so
they are touching the paper stack without bending it.
6.
Make sure that the tray is fully inserted in the product.
7.
If you are printing on heavy, embossed, or perforated paper, use the manual feed feature and feed
sheets one at a time.
8.
From the Home screen on the product control panel, scroll to and touch the Trays button. Verify that the
tray is configured correctly for the paper type and size.
9.
Make sure the printing environment is within recommended specifications.
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Clear jams in Tray 1, the right door, and the fuser
Clear jams in Tray 1, the right door, and the fuser by opening the right door of the product. Use the following
procedure to check for paper in all possible jam locations inside the right door. When a jam occurs, the
control panel displays an animation that assists in clearing the jam.
1.
Open the right door.
2.
If paper is jammed in Tray 1, gently pull the paper
from the bottom of the right door.
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Clear jams 113
3.
Check for paper in the duplex-printing path inside
the right door. If paper is near the top of the
duplex-printing path, gently pull it out to remove
it.
4.
Lift the jam-access cover at the bottom of the
duplex printing path, and remove any jammed
paper.
5.
Lift the green handle on the transfer-access
panel and open the panel.
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6.
Gently pull out any jammed paper.
7.
Close the transfer-access panel.
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Clear jams 115
8.
If paper is jammed in the fuser, lift the jamaccess cover on top of the fuser, and gently pull
out the paper.
WARNING! The fuser can be hot while the
product is in use.
9.
Close the right door.
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Clear jams in Tray 2
Use the following procedure to check for paper in all possible jam locations related to Tray 2. When a jam
occurs, the control panel displays an animation that assists in clearing the jam.
1.
Open the right door.
2.
Lift the green handle on the transfer-access
panel and open the panel.
3.
Gently pull out any jammed paper.
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4.
Close the transfer-access panel.
5.
Close the right door.
6.
Pull the tray completely out of the product by
pulling and lifting it up slightly.
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7.
Remove any jammed or damaged sheets of
paper.
8.
Remove any paper from the feed rollers inside
the product.
9.
Reinsert and close the tray.
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Clear jams in the 3x500-sheet feeder and the lower-right door
Use the following procedure to check for paper in all possible jam locations related to the 3x500-sheet
feeder. When a jam occurs, the control panel displays an animation that assists in clearing the jam.
1.
Open the lower-right door.
2.
Gently pull out any jammed paper.
3.
Close the lower-right door.
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4.
Open the tray.
NOTE: The message on the product control
panel indicates which tray has the jam. The
following steps show removing a jam from the
top tray, but the procedure is the same for all
three trays.
5.
Remove any jammed or damaged sheets of
paper.
6.
Close the tray.
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Clear jams in the 3,500-sheet high-capacity input tray and the lower-right door
Use the following procedure to check for paper in all possible jam locations related to the 3,500-sheet highcapacity tray. When a jam occurs, the control panel displays an animation that assists in clearing the jam.
1.
Open the right and left trays.
NOTE: You do not need to open both trays at
the same time.
2.
Remove the paper from the trays and discard any
damaged sheets.
3.
Above the right-side tray, press the green button
to release the jam-access plate.
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4.
If jammed paper is in the feed area, pull it down
to remove it.
5.
Push up on the jam-access plate to close it.
6.
Load full reams of paper into each side of the
tray. The right side holds 1,500 sheets of paper.
The left side holds 2,000 sheets of paper.
NOTE: For best results, load full reams of
paper. Avoid dividing reams into smaller sections.
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Clear jams 123
7.
Close the right and left trays.
8.
Open the jam-access door on the right side of the
high-capacity tray cabinet.
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9.
Remove any jammed paper.
10. Close the jam-access door on the right side of the
high-capacity tray cabinet.
NOTE: If after clearing the jam the product
control panel displays a message that there is no
paper in the tray or the tray is over filled, remove
the tray and look behind it for any remaining
paper.
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Clear jams in the document feeder
Use the following procedure to check for paper in all possible jam locations related to the document feeder.
When a jam occurs, the control panel displays an animation that assists in clearing the jam.
1.
Lift the latch to release the document-feeder
cover.
2.
Open the document-feeder cover.
3.
Lift the jam-access door, and remove any
jammed paper.
If necessary, rotate the green wheel at the front
of the document feeder to remove jammed
paper.
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4.
Press on the door next to the document-feeder
rollers to make sure it is closed completely.
5.
Lift the document feeder input tray.
6.
Squeeze inward on the two slots at each end of
the backside-background selector assembly.
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Clear jams 127
7.
Remove the backside-background selector
assembly by pulling it out.
8.
Remove any jammed paper.
9.
Reinstall the backside-background selector
assembly by sliding it in until it locks into place.
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10. Lower the document-feeder input tray.
11. Close the document-feeder cover.
NOTE: To avoid jams, make sure the guides in the document feeder input tray are adjusted tightly against
the document. Remove all staples and paper clips from original documents.
NOTE: Original documents that are printed on heavy, glossy paper can jam more frequently than originals
that are printed on plain paper.
Clear output jams in the output-accessory bridge
The output-accessory bridge is installed on products with an optional finishing accessory. The outputaccessory bridge transfers paper from the output slot near the control panel, across the top of the product,
and into the finishing accessory. Use the following procedure to clear jams in this area.
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Clear jams 129
1.
Lift the latch on the top cover of the outputaccessory bridge and open the top cover.
2.
Gently pull the jammed paper to remove it.
3.
Close the top cover of the output-accessory
bridge.
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Clear jams in the stapler/stacker accessory or the stapler/stacker with hole punch
accessory
The procedures to clear paper jams and staple jams in the stapler/stacker accessory and the stapler/stacker
with hole punch accessory are similar. Use the following procedures to check for jams in all possible locations
inside the finishing accessory. When a jam occurs, the control panel displays an animation that assists in
clearing the jam. Only the stapler/stacker with hole punch accessory is shown in the following tasks. Steps
that apply only to the hole-punch model are clearly indicated.
●
Clear top left door jams in the stapler/stacker
●
Clear Stapler 1 jams in the stapler/stacker
●
Clear stapler/stacker connection jams (hole-punch models only)
Clear top left door jams in the stapler/stacker
1.
Open the top left door.
2.
Hole punch models only: Open the hole-punch
door.
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Clear jams 131
3.
Hole punch models only: Turn the knob to align
the arrows.
4.
Hole punch models only: Lift the hole-punch
unit.
5.
Hole punch models only: If paper is jammed in
the bottom of the hole-punch unit, carefully
remove it.
NOTE:
Do not close the hole-punch unit yet.
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6.
Lift the jam access cover for the output slot, and
gently remove any jammed paper.
7.
Remove all paper from the top left door area.
8.
Hole punch models only: Close the hole-punch
unit.
NOTE: Ensure the arrows on the hole punch are
positioned as shown in the graphic.
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9.
Hole punch models only: Close the hole-punch
door.
10. Close the top left door.
Clear Stapler 1 jams in the stapler/stacker
1.
Lift the jam access cover for the output slot, and
gently remove any jammed paper.
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2.
Wait three seconds, and then open the front left
door.
3.
Pull the staple cartridge up and out to remove it.
4.
Lift up the metal handle on the front of the staple
cartridge.
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Clear jams 135
5.
Remove any jammed staples from the staple
cartridge.
6.
Push down the metal handle on the front of the
staple cartridge.
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7.
Insert the staple cartridge. Press down on the top
of the staple cartridge until it clicks into place.
8.
Close the front left door.
Clear stapler/stacker connection jams (hole-punch models only)
1.
Open the top left door.
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Clear jams 137
2.
Open the hole-punch door.
3.
Turn the knob to align the arrows.
4.
Lift the hole-punch unit.
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5.
If paper is jammed in the bottom of the holepunch unit, carefully remove it.
NOTE:
Do not close the hole-punch unit yet.
6.
Remove all paper from the top left door area.
7.
Close the hole-punch unit.
NOTE: Ensure the arrows on the hole punch are
positioned as shown in the graphic.
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8.
Close the hole-punch door.
9.
Close the top left door.
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Clear jams in the booklet maker accessory or the booklet maker with hole punch
accessory
The procedures to clear paper jams and staple jams in the booklet maker accessory and the booklet maker
with hole punch accessory are similar. Use the following procedures to check for jams in all possible locations
inside the finishing accessory. When a jam occurs, the control panel displays an animation that assists in
clearing the jam. Only the booklet maker with hole punch accessory is shown in the following tasks. Steps
that apply only to the hole-punch model are clearly indicated.
●
Clear top left door jams in the booklet maker
●
Clear Stapler 1 jams in the booklet maker
●
Clear front left door jams in the booklet maker
●
Clear stapler 2 or 3 jams in the booklet maker
Clear top left door jams in the booklet maker
1.
Open the top left door.
2.
Hole punch models only: Open the hole-punch
door.
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Clear jams 141
3.
Hole punch models only: Turn the knob to align
the arrows.
4.
Hole punch models only: Lift the hole-punch
unit.
5.
Hole punch models only: If paper is jammed in
the bottom of the hole-punch unit, carefully
remove it.
NOTE:
Do not close the hole-punch unit yet.
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6.
Lift the jam access cover for the output slot, and
gently remove any jammed paper.
7.
Remove all paper from the top left door area.
8.
Hole punch models only: Close the hole-punch
unit.
NOTE: Ensure the arrows on the hole punch are
positioned as shown in the graphic.
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9.
Hole punch models only: Close the hole-punch
door.
10. Close the top left door.
Clear Stapler 1 jams in the booklet maker
1.
Lift the jam access cover for the output slot, and
gently remove any jammed paper.
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2.
Wait three seconds, and then open the front left
door.
3.
Pull the staple cartridge up and out to remove it.
4.
Lift up the metal handle on the front of the staple
cartridge.
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5.
Remove any jammed staples from the staple
cartridge.
6.
Push down the metal handle on the front of the
staple cartridge.
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7.
Insert the staple cartridge. Press down on the top
of the staple cartridge until it clicks into place.
8.
Close the front left door.
Clear front left door jams in the booklet maker
1.
Open the front left door.
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Clear jams 147
2.
Hole punch models only: Open the top left door.
3.
Hole punch models only: Open the hole-punch
door.
4.
Hole punch models only: Turn the knob to align
the arrows.
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5.
Hole punch models only: Lift the hole-punch
unit.
6.
Hole punch models only: If paper is jammed in
the bottom of the hole-punch unit, carefully
remove it.
7.
Hole punch models only: Close the hole-punch
unit.
NOTE: Ensure the arrows on the hole punch are
positioned as shown in the graphic.
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8.
Hole punch models only: Close the hole-punch
door.
9.
Hole punch models only: Close the top left door.
10. Move the lower jam-release lever to the right,
and then remove any paper. Move the lower jamrelease handle to the left.
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11. Move the upper jam-release lever to the right,
and then remove any paper. Move the upper jamrelease handle to the left.
12. Open the lower booklet door.
13. Turn the small jam-release knob
counterclockwise.
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14. Press the large jam-release knob, and then turn it
clockwise.
15. Remove all paper from the lower booklet door
area.
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16. Close the lower booklet door.
17. Close the front left door.
Clear stapler 2 or 3 jams in the booklet maker
1.
Open the front left door.
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Clear jams 153
2.
Move the lower jam-release lever to the right,
and then remove any paper. Move the lower jamrelease handle to the left.
3.
Grasp the green handle and pull the staple
carriage out.
4.
Pull the green handle of the stapler unit toward
you and rotate it upward. Push the handle in to
lock it in the open position.
2
1
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5.
Grasp the edges of each staple cartridge and
firmly pull up to remove the staple cartridges
from the staple cartridge unit.
6.
Press down on the jam-release at the back of the
saddle-staple cartridge, push up on the plate at
the front of the cartridge, and then remove any
jammed staples.
1
3
7.
2
Press down on the front of the saddle-staple
cartridge close it.
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8.
Insert the staple cartridges.
9.
Pull the handle of the staple cartridge unit
toward you and rotate it downward to its original
position. Lock it into position by pushing in the
handle.
2
1
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10. Push the saddle-stitch carriage in.
NOTE: If the saddle-stitch carriage does not
easily slide into the finisher, the staple unit is not
closed properly. Pull the saddle-stitch carriage
out of the finisher and reseat the stapler unit.
11. Close the front left door.
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Improve print quality
If the product is having print-quality problems, try the following solutions in the order presented to resolve
the issue.
If the product is having scan, fax, or copy quality problems, try the following solutions and also see “Improve
scan quality,” “Improve fax quality,” or “Improve copy quality” for further solutions.
●
Print from a different software program
●
Check the paper-type setting for the print job
●
Check toner-cartridge status
●
Calibrate the product to align the colors
●
Print a cleaning page
●
Visually inspect the imaging-drum
●
Check paper and the printing environment
●
Check other print job settings
●
Try a different print driver
●
Set the individual tray alignment
Print from a different software program
Try printing from a different software program. If the page prints correctly, the problem is with the software
program from which you were printing.
Check the paper-type setting for the print job
Check the paper type setting when printing from a software program and the printed pages have smears,
fuzzy or dark print, curled paper, scattered dots of toner, loose toner, or small areas of missing toner.
Check the paper type setting (Windows)
1.
From the software program, select the Print option.
2.
Select the product, and then click the Properties or Preferences button.
3.
Click the Paper/Quality tab.
4.
From the Paper Type drop-down list, click the More... option.
5.
Expand the list of Type is: options.
6.
Expand the category of paper types that best describes your paper.
7.
Select the option for the type of paper you are using, and click the OK button.
8.
Click the OK button to close the Document Properties dialog box. In the Print dialog box, click the OK
button to print the job.
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Check the paper type setting (Mac OS X)
1.
Click the File menu, and then click the Print option.
2.
In the Printer menu, select the product.
3.
By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list, and then
click the Finishing menu.
4.
Select a type from the Media Type drop-down list.
5.
Click the Print button.
Check toner-cartridge status
Follow these steps to check the estimated life remaining in the toner cartridges and if applicable, the status
of other replaceable maintenance parts.
Step one: Print the supplies status page
1.
From the Home screen on the product control panel, scroll to and touch the Supplies button.
2.
The status of all supply items is listed on the screen.
3.
To print or view a report of the status of all supply items, including the genuine HP part number for
reordering the supply, touch the Manage Supplies button. Touch the Supplies Status button, and then
touch either the Print or View button.
Step two: Check supplies status
1.
Look at the supplies status report to check the percent of life remaining for the toner cartridges and if
applicable, the status of other replaceable maintenance parts.
Print quality problems can occur when using a toner cartridge that is at its estimated end of life. The
supplies status page indicates when a supply level is very low. After an HP supply has reached the very
low threshold, HP’s premium protection warranty on that supply has ended.
The toner cartridge does not need to be replaced now unless the print quality is no longer acceptable.
Consider having a replacement available to install when print quality is no longer acceptable.
If you determine that you need to replace a toner cartridge or other replaceable maintenance parts, the
supplies status page lists the genuine HP part numbers.
2.
Check to see if you are using a genuine HP cartridge.
A genuine HP toner cartridge has the words “HP” or “Hewlett-Packard” on it, or has the HP logo on it.
For more information on identifying HP cartridges go to www.hp.com/go/learnaboutsupplies.
Calibrate the product to align the colors
Calibration is a product function that optimizes print quality.
Follow these steps to resolve print print-quality problems such as misaligned color, colored shadows, blurry
graphics, or other print-quality issues.
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1.
From the Home screen on the product control panel, scroll to and touch the Device Maintenance button.
2.
Open the following menus:
Improve print quality 159
3.
●
Calibration/Cleaning
●
Full Calibration
Touch the Start button to start the calibration process.
A Calibrating message will display on the product control panel. The calibration process takes a few
minutes to complete. Do not turn the product off until the calibration process has finished.
4.
Wait while the product calibrates, and then try printing again.
Print a cleaning page
During the printing process paper, toner, and dust particles can accumulate inside the product and can cause
print-quality issues such as toner specks or spatter, smears, streaks, lines, or repeating marks.
Follow these steps to clean the product's paper path.
1.
From the Home screen on the product control panel, scroll to and touch the Device Maintenance button.
2.
Touch Calibration/Cleaning, touch Cleaning Page, and then touch Print to print the page.
A Cleaning message displays on the product control panel. The cleaning process takes a few minutes to
complete. Do not turn the product off until the cleaning process has finished. When it is finished, discard
the printed page.
Visually inspect the imaging-drum
Follow these steps to inspect each imaging drum.
1.
Remove the imaging drum from the product.
2.
Check the memory chip for damage.
3.
Examine the surface of the green imaging drum.
CAUTION: Do not touch the imaging drum. Fingerprints on the imaging drum can cause print-quality
problems.
4.
If you see any scratches, fingerprints, or other damage on the imaging drum, replace it.
5.
Reinstall the imaging drum, and print a few pages to see if the problem has resolved.
Check paper and the printing environment
Step one: Use paper that meets HP specifications
Some print-quality problems arise from using paper that does not meet HP specifications.
●
Always use a paper type and weight that this product supports.
●
Use paper that is of good quality and free of cuts, nicks, tears, spots, loose particles, dust, wrinkles,
voids, staples, and curled or bent edges.
●
Use paper that has not been previously printed on.
●
Use paper that does not contain metallic material, such as glitter.
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●
Use paper that is designed for use in laser printers. Do not use paper that is designed only for use in
Inkjet printers.
●
Use paper that is not too rough. Using smoother paper generally results in better print quality.
Step two: Check the environment
The environment can directly affect print quality and is a common cause for print-quality or paper-feeding
issues. Try the following solutions:
●
Move the product away from drafty locations, such as open windows or doors, or air-conditioning vents.
●
Make sure the product is not exposed to temperatures or humidity outside of product specifications.
●
Do not place the product in a confined space, such as a cabinet.
●
Place the product on a sturdy, level surface.
●
Remove anything that is blocking the vents on the product. The product requires good air flow on all
sides, including the top.
●
Protect the product from airborne debris, dust, steam, grease, or other elements that can leave residue
inside the product.
Check other print job settings
When printing from a software program, follow these steps to try to resolve the issue by adjusting other
print-driver settings.
Adjust color settings (Windows)
Follow these steps if colors on the printed page to not match colors on the computer screen, or if the colors
on the printed page are not satisfactory.
Change the color theme
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1.
From the software program, select the Print option.
2.
Select the product, and then click the Properties or Preferences button.
3.
Click the Color tab.
4.
Select the HP EasyColor check box to clear it.
5.
Select a color theme from the Color Themes drop-down list.
●
Default (sRGB): This theme sets the product to print RGB data in raw device mode. When using this
theme, manage color in the software program or in the operating system for correct rendering.
●
Vivid (sRGB): The product increases the color saturation in the midtones. Use this theme when
printing business graphics.
●
Photo (sRGB): The product interprets RGB color as if it were printed as a photograph using a digital
mini lab. The product renders deeper, more saturated colors differently than with the Default
(sRBG) theme. Use this theme when printing photos.
●
Photo (Adobe RGB 1998): Use this theme with printing digital photos that use the AdobeRGB color
space rather than sRGB. Turn off color management in the software program when using this
theme.
Improve print quality 161
6.
●
None: No color theme is used.
●
Custom Profile: Select this option to use a custom input profile to accurately control color output
(for example, to emulate a specific HP Color LaserJet product). Download custom profiles from
www.hp.com.
Click the OK button to close the Document Properties dialog box. In the Print dialog box, click the OK
button to print the job.
Change the color options
1.
From the software program, select the Print option.
2.
Select the product, and then click the Properties or Preferences button.
3.
Click the Color tab.
4.
Select the HP EasyColor check box to clear it.
5.
Click the Automatic or Manual setting.
●
Automatic setting: Select this setting for most color print jobs
●
Manual setting: Select this setting to adjust the color settings independently from other settings.
Click the Settings button to open the manual color-adjusment window.
NOTE: Changing color settings manually can impact output. HP recommends that only color
graphics experts change these settings.
6.
Click the Print in Grayscale option to print a color document in black and shades of gray. Use this option
to print color documents for photocopying or faxing. Also use this option to print draft copies or to save
color toner.
7.
Click the OK button to close the Document Properties dialog box. In the Print dialog box, click the OK
button to print the job.
Try a different print driver
You might need to use a different print driver when printing from a software program and the printed pages
have unexpected lines in graphics, missing text, missing graphics, incorrect formatting, or substituted fonts.
Download any of the following drivers from the HP Web site. In the US, go to www.hp.com/support/
colorljflowMFPM880. Outside the US, go to www.hp.com/support. Select your country/region. Click
Download Drivers & Software. Enter the product name, and then select Search.
HP PCL 6 driver
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●
Provided as the default driver on the product CD. This driver is automatically
installed unless you select a different one.
●
Recommended for all Windows environments
●
Provides the overall best speed, print quality, and product-feature support for
most users
●
Developed to align with the Windows Graphic Device Interface (GDI) for the best
speed in Windows environments
●
Might not be fully compatible with third-party and custom software programs that
are based on PCL 5
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HP UPD PS driver
HP UPD PCL 5
HP UPD PCL 6
●
Recommended for printing with Adobe® software programs or with other highly
graphics-intensive software programs
●
Provides support for printing from postscript emulation needs, or for postscript
flash font support
●
Recommended for general office printing in Windows environments
●
Compatible with previous PCL versions and older HP LaserJet products
●
The best choice for printing from third-party or custom software programs
●
The best choice when operating with mixed environments, which require the
product to be set to PCL 5 (UNIX, Linux, mainframe)
●
Designed for use in corporate Windows environments to provide a single driver for
use with multiple product models
●
Preferred when printing to multiple product models from a mobile Windows
computer
●
Recommended for printing in all Windows environments
●
Provides the overall best speed, print quality, and printer feature support for most
users
●
Developed to align with Windows Graphic Device Interface (GDI) for best speed in
Windows environments
●
Might not be fully compatible with third-party and custom software programs that
are based on PCL 5
Set the individual tray alignment
Follow these steps when text or images are not centered or aligned correctly on the printed page when
printing from specific trays.
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1.
From the Home screen on the product control panel, scroll to and touch the Administration button.
2.
Open the following menus:
●
General Settings
●
Print Quality
●
Image Registration
3.
Select the tray that you want to adjust.
4.
Touch the Print Test Page button, and then follow the instructions on the printed pages.
5.
Touch the Print Test Page button to verify the results, and then make further adjustments if necessary.
6.
When you are satisfied with the results, touch the Save button to save the new settings.
Improve print quality 163
Improve copy image quality
If the product is having copy quality problems, try the following solutions in the order presented to resolve
the issue.
●
Check the scanner glass for dirt and smudges
●
Calibrate the scanner
●
Check the paper settings
●
Check the image-adjustment settings
●
Optimize copy quality for text or pictures
●
Edge-to-edge copying
●
Clean the pickup rollers and separation pad in the document feeder
Try these few simple steps first:
●
Use the flatbed scanner rather than the document feeder.
●
Use high-quality originals.
●
When using the document feeder, load the original document into the feeder correctly, using the paper
guides, to avoid unclear or skewed images.
If the problem still exists, try these additional solutions. If they do not fix the problem, see “Improve print
quality” for further solutions.
Check the scanner glass for dirt and smudges
Over time, specks of debris might collect on the scanner glass and white plastic backing, which can affect
performance. Use the following procedure to clean the scanner if the printed pages have streaks, unwanted
lines, black dots, poor print quality, or unclear text.
1.
Press the power button to turn the product off,
and then disconnect the power cable from the
electrical outlet.
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2.
Open the scanner lid.
3.
Clean the scanner glass, the document feeder
strips, and the white plastic backing with a soft
cloth or sponge that has been moistened with
nonabrasive glass cleaner.
CAUTION: Do not use abrasives, acetone,
benzene, ammonia, ethyl alcohol, or carbon
tetrachloride on any part of the product; these
can damage the product. Do not place liquids
directly on the glass or platen. They might seep
and damage the product.
NOTE: If you are having trouble with streaks on
copies when you are using the document feeder,
be sure to clean the small strip of glass on the
left side of the scanner.
4.
Dry the glass and white plastic parts with a
chamois or a cellulose sponge to prevent
spotting.
5.
Connect the power cable to an outlet, and then
press the power button to turn the product on.
Calibrate the scanner
If the copied image is not positioned correctly on the page, follow these steps to calibrate the scanner.
NOTE: When using the document feeder, make sure to adjust the guides in the input tray so they are
against the original document.
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1.
From the Home screen on the product control panel, scroll to and touch the Device Maintenance button.
2.
Open the following menus:
●
Calibration/Cleaning
●
Calibrate Scanner
Improve copy image quality 165
3.
Touch the Next button to start the calibration process. Follow the on-screen prompts.
4.
Wait while the product calibrates, and then try copying again.
Check the paper settings
Follow these steps if copied pages have smears, fuzzy or dark print, curled paper, scattered dots of toner,
loose toner, or areas where toner has dropped out.
Check the paper size and type configuration
1.
From the Home screen on the product control panel, scroll to and touch the Trays button.
2.
Touch the line for the tray that you want to configure, and then touch the Modify button.
3.
Select the paper size and paper type from the lists of options.
4.
Touch the OK button to save your selection.
Select the tray to use for the copy
1.
From the Home screen on the product control panel, touch the Copy button.
2.
Touch the Paper Selection button.
3.
Select the tray that holds the paper that you want to use, and then touch the OK button.
NOTE: These settings are temporary. After you have finished the job, the product returns to the default
settings.
Check the image-adjustment settings
Adjust these additional settings to improve copy quality.
1.
From the Home screen on the product control panel, touch the Copy button.
2.
Touch the Image Adjustment button.
3.
Adjust the sliders to set the Darkness level, the Contrast level, the Sharpness level, and the Background
Cleanup level. Touch the OK button.
4.
Touch the Start
button.
NOTE: These settings are temporary. After you have finished the job, the product returns to the default
settings.
Optimize copy quality for text or pictures
Optimize the copy job for the type of image being copied: text, graphics, or photos.
1.
From the Home screen on the product control panel, touch the Copy button.
2.
Touch the More Options button, and then touch the Optimize Text/Picture button.
3.
Select one of the predefined options, or touch the Manually adjust button, and then adjust the slider in
the Optimize For area. Touch the OK button.
4.
Touch the Start
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button.
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NOTE: These settings are temporary. After you have finished the job, the product returns to the default
settings.
Edge-to-edge copying
Use this feature to avoid shadows that can appear along the edges of copies when the original document is
printed close to the edges.
1.
From the Home screen on the product control panel, scroll to and touch the Administration button.
2.
Open the following menus:
●
Copy Settings
●
Edge-To-Edge
3.
Select the Edge-To-Edge output option if the original document is printed close to the paper edges.
4.
Touch the Save button.
5.
Touch the Start
button.
Clean the pickup rollers and separation pad in the document feeder
Follow these steps if the printed pages have toner smudges or skewed print.
1.
Lift the document-feeder latch.
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Improve copy image quality 167
2.
Open the document-feeder cover.
3.
Remove any visible lint or dust from each of the
feed rollers and the separation pad using
compressed air or a clean lint-free cloth
moistened with warm water.
NOTE: Lift up the roller assembly so you can
clean the second roller.
4.
Close the document-feeder cover.
If the problem persists, check the document feeder separation pad and rollers for damage or wear, and
replace them if necessary.
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Improve scan image quality
●
Check the scanner glass for dirt and smudges
●
Check the scan/send settings from the product control panel
●
Clean the pickup rollers and separation pad in the document feeder
Try these few simple steps first:
●
Use the flatbed scanner rather than the document feeder.
●
Use high-quality originals.
●
When using the document feeder, load the original document into the feeder correctly, using the paper
guides, to avoid unclear or skewed images.
If the problem still exists, try these additional solutions. If they do not fix the problem, see “Improve print
quality” for further solutions.
Check the scanner glass for dirt and smudges
Over time, specks of debris might collect on the scanner glass and white plastic backing, which can affect
performance. Use the following procedure to clean the scanner if the printed pages have streaks, unwanted
lines, black dots, poor print quality, or unclear text.
1.
Press the power button to turn the product off,
and then disconnect the power cable from the
electrical outlet.
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Improve scan image quality 169
2.
Open the scanner lid.
3.
Clean the scanner glass, the document feeder
strips, and the white plastic backing with a soft
cloth or sponge that has been moistened with
nonabrasive glass cleaner.
CAUTION: Do not use abrasives, acetone,
benzene, ammonia, ethyl alcohol, or carbon
tetrachloride on any part of the product; these
can damage the product. Do not place liquids
directly on the glass or platen. They might seep
and damage the product.
NOTE: If you are having trouble with streaks on
copies when you are using the document feeder,
be sure to clean the small strip of glass on the
left side of the scanner.
4.
Dry the glass and white plastic parts with a
chamois or a cellulose sponge to prevent
spotting.
5.
Connect the power cable to an outlet, and then
press the power button to turn the product on.
Check the scan/send settings from the product control panel
Check the scan settings on the product.
Check the resolution settings
NOTE:
Setting the resolution to a high value increases the file size and the scan time.
Follow these steps to adjust the resolution setting:
1.
From the Home screen on the product control panel, scroll to and touch the Administration button.
2.
Open the Scan/Digital Send Settings menu.
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3.
Select the category of scan and send settings that you want to configure.
4.
Open the Default Job Options menu.
5.
Touch the Resolution button.
6.
Select one of the predefined options. Touch the Save button.
7.
Touch the Start
button.
Check the color settings
Follow these steps to adjust the color setting:
1.
From the Home screen on the product control panel, scroll to and touch the Administration button.
2.
Open the Scan/Digital Send Settings menu.
3.
Select the category of scan and send settings that you want to configure.
4.
Open the Default Job Options menu.
5.
Touch the Color/Black button.
6.
Select one of the predefined options. Touch the Save button.
7.
Touch the Start
button.
Check the image-adjustment settings
Adjust these additional settings to improve scan quality.
1.
From the Home screen on the product control panel, scroll to and touch the Administration button.
2.
Open the Scan/Digital Send Settings menu.
3.
Select the category of scan and send settings that you want to configure.
4.
Open the Default Job Options menu.
5.
Touch the Image Adjustment button.
6.
Adjust the sliders to set the Darkness level, the Contrast level, the Sharpness level, and the Background
Cleanup level. Touch the Save button.
7.
Touch the Start
button.
NOTE: These settings are temporary. After you have finished the job, the product returns to the default
settings.
Optimize scan quality for text or pictures
Optimize the scan job for the type of image being scanned: text, graphics, or photos.
1.
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From the Home screen on the product control panel, touch one of the buttons for the scan/send
features:
●
Save to Network Folder
●
Save to Device Memory
Improve scan image quality 171
●
Save to USB
●
Scan to SharePoint®
2.
Touch the More Options button, and then touch the Optimize Text/Picture button.
3.
Select one of the predefined options, or touch the Manually adjust button, and then adjust the slider in
the Optimize For area. Touch the OK button.
4.
Touch the Start
button.
NOTE: These settings are temporary. After you have finished the job, the product returns to the default
settings.
Check the output-quality settings
This setting adjusts the level of compression when saving the file. For the highest quality, select the highest
setting.
1.
From the Home screen on the product control panel, scroll to and touch the Administration button.
2.
Open the Scan/Digital Send Settings menu.
3.
Select the category of scan and send settings that you want to configure.
4.
Open the Default Job Options menu.
5.
Touch the Output Quality button.
6.
Select one of the predefined options. Touch the Save button.
7.
Touch the Start
button.
Clean the pickup rollers and separation pad in the document feeder
Follow these steps if the printed pages have toner smudges or skewed print.
1.
Lift the document-feeder latch.
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2.
Open the document-feeder cover.
3.
Remove any visible lint or dust from each of the
feed rollers and the separation pad using
compressed air or a clean lint-free cloth
moistened with warm water.
NOTE: Lift up the roller assembly so you can
clean the second roller.
4.
Close the document-feeder cover.
If the problem persists, check the document feeder separation pad and rollers for damage or wear, and
replace them if necessary.
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Improve scan image quality 173
Improve fax image quality
●
Send-fax quality issues
●
Receive-fax quality issues
Send-fax quality issues
Follow these steps if the product is having quality issues with sent faxes.
Try these few simple steps first:
●
Use the flatbed scanner rather than the document feeder.
●
Use high-quality originals.
●
When using the document feeder, load the original document into the feeder correctly, using the paper
guides, to avoid unclear or skewed images.
If the problem still exists, try these additional solutions. If they do not fix the problem, see “Improve print
quality” for further solutions.
Check the scanner glass for dirt and smudges
Over time, specks of debris might collect on the scanner glass and white plastic backing, which can affect
performance. Use the following procedure to clean the scanner if the printed pages have streaks, unwanted
lines, black dots, poor print quality, or unclear text.
1.
Press the power button to turn the product off,
and then disconnect the power cable from the
electrical outlet.
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2.
Open the scanner lid.
3.
Clean the scanner glass, the document feeder
strips, and the white plastic backing with a soft
cloth or sponge that has been moistened with
nonabrasive glass cleaner.
CAUTION: Do not use abrasives, acetone,
benzene, ammonia, ethyl alcohol, or carbon
tetrachloride on any part of the product; these
can damage the product. Do not place liquids
directly on the glass or platen. They might seep
and damage the product.
NOTE: If you are having trouble with streaks on
copies when you are using the document feeder,
be sure to clean the small strip of glass on the
left side of the scanner.
4.
Dry the glass and white plastic parts with a
chamois or a cellulose sponge to prevent
spotting.
5.
Connect the power cable to an outlet, and then
press the power button to turn the product on.
Check the send-fax resolution settings
Follow these steps to adjust the resolution of outgoing faxes.
NOTE:
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Increasing the resolution increases the fax size and send time.
1.
From the Home screen on the product control panel, scroll to and touch the Administration button.
2.
Open the following menus:
●
Fax Settings
●
Fax Send Settings
●
Default Job Options
Improve fax image quality 175
3.
Touch the Resolution button.
4.
Select one of the predefined options. Touch the Save button.
5.
Touch the Start
button.
Check the image-adjustment settings
Adjust these additional settings to improve send-fax quality
1.
From the Home screen on the product control panel, scroll to and touch the Administration button.
2.
Open the following menus:
●
Fax Settings
●
Fax Send Settings
●
Default Job Options
3.
Touch the Image Adjustment button.
4.
Adjust the sliders to set the Darkness level, the Contrast level, the Sharpness level, and the Background
Cleanup level. Touch the Save button.
5.
Touch the Start
button.
NOTE: These settings are temporary. After you have finished the job, the product returns to the default
settings.
Optimize fax quality for text or pictures
Optimize the fax job for the type of image being scanned: text, graphics, or photos.
1.
From the Home screen on the product control panel, touch the Fax button.
2.
Touch the More Options button, and then touch the Optimize Text/Picture button.
3.
Select one of the predefined options, or touch the Manually adjust button, and then adjust the slider in
the Optimize For area. Touch the OK button.
4.
Touch the Start
button.
NOTE: These settings are temporary. After you have finished the job, the product returns to the default
settings.
Check the error-correction settings
The Error Correction Mode setting might be disabled, which can reduce image quality. Follow these steps to
re-enable the setting.
1.
From the Home screen on the product control panel, scroll to and touch the Administration button.
2.
Open the following menus:
●
Fax Settings
●
Fax Send Settings
176 Chapter 9 Solve problems
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3.
●
Fax Send Setup
●
General Fax Send Settings
Select the Error Correction Mode option. Touch the Save button.
Send to a different fax machine
Try sending the fax to a different fax machine. If the fax quality is better, the problem is related to the initial
recipient's fax machine settings or supplies status.
Clean the pickup rollers and separation pad in the document feeder
Follow these steps if the printed pages have toner smudges or skewed print.
1.
Lift the document-feeder latch.
2.
Open the document-feeder cover.
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Improve fax image quality 177
3.
Remove any visible lint or dust from each of the
feed rollers and the separation pad using
compressed air or a clean lint-free cloth
moistened with warm water.
NOTE: Lift up the roller assembly so you can
clean the second roller.
4.
Close the document-feeder cover.
If the problem persists, check the document feeder separation pad and rollers for damage or wear, and
replace them if necessary.
Receive-fax quality issues
Follow these steps if the product is having quality issues with received faxes.
Check the fit-to-page setting
If the Fit to Page setting is enabled, and the incoming fax is larger than the default page size, the product
attempts to scale the image to fit the page. If this setting is disabled, larger images split across multiple
pages.
1.
From the Home screen on the product control panel, scroll to and touch the Administration button.
2.
Open the following menus:
3.
●
Fax Settings
●
Fax Receive Settings
●
Default Job Options
●
Fit to Page
Touch the Enabled option to enable the setting, or touch the Disabled option to disable it. Touch the
Save button.
Check the sender's fax machine
Ask the sender to try sending from a different fax machine. If the fax quality is better, the problem is with the
sender's fax machine. If a different fax machine is unavailable, ask the sender to consider making the
following changes:
178 Chapter 9 Solve problems
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●
Make sure the original document is on white (not colored) paper.
●
Increase the fax resolution, quality level, or contrast settings.
●
If possible, send the fax from a computer software program.
Improve fax image quality 179
Solve wired network problems
Check the following items to verify that the product is communicating with the network. Before beginning,
print a configuration page from the product control panel and locate the product IP address that is listed on
this page.
●
Poor physical connection
●
The computer is using the incorrect IP address for the product
●
The computer is unable to communicate with the product
●
The product is using incorrect link and duplex settings for the network
●
New software programs might be causing compatibility problems
●
The computer or workstation might be set up incorrectly
●
The product is disabled, or other network settings are incorrect
NOTE: HP does not support peer-to-peer networking, as the feature is a function of Microsoft operating
systems and not of the HP print drivers. For more information, go to Microsoft at www.microsoft.com.
Poor physical connection
1.
Verify that the product is attached to the correct network port using a cable of the correct length.
2.
Verify that cable connections are secure.
3.
Look at the network port connection on the back of the product, and verify that the amber activity light
and the green link-status light are lit.
4.
If the problem continues, try a different cable or port on the hub.
The computer is using the incorrect IP address for the product
1.
Open the printer properties and click the Ports tab. Verify that the current IP address for the product is
selected. The product IP address is listed on the product configuration page.
2.
If you installed the product using the HP standard TCP/IP port, select the box labeled Always print to
this printer, even if its IP address changes.
3.
If you installed the product using a Microsoft standard TCP/IP port, use the hostname instead of the IP
address.
4.
If the IP address is correct, delete the product and then add it again.
The computer is unable to communicate with the product
1.
Test network communication by pinging the network.
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a.
Open a command-line prompt on your computer. For Windows, click Start, click Run, type cmd,
and then press Enter.
b.
Type ping followed by the IP address for your product.
For Mac OS X, open the Network Utility, and then supply the IP address in the correct field in the
Ping pane.
c.
2.
If the window displays round-trip times, the network is working.
If the ping command failed, verify that the network hubs are on, and then verify that the network
settings, the product, and the computer are all configured for the same network.
The product is using incorrect link and duplex settings for the network
Hewlett-Packard recommends leaving these settings in automatic mode (the default setting). If you change
these settings, you must also change them for your network.
New software programs might be causing compatibility problems
Verify that any new software programs are correctly installed and that they use the correct print driver.
The computer or workstation might be set up incorrectly
1.
Check the network drivers, print drivers, and the network redirection settings.
2.
Verify that the operating system is configured correctly.
The product is disabled, or other network settings are incorrect
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1.
Review the configuration page to check the status of the network protocol. Enable it if necessary.
2.
Reconfigure the network settings if necessary.
Solve wired network problems 181
Solve fax problems
●
Checklist for solving fax problems
●
General fax problems
Checklist for solving fax problems
Use the following checklist to help identify the cause of any fax-related problems you encounter:
●
Are you using the fax cable supplied with the fax accessory? This fax accessory has been tested with
the supplied fax cable to meet RJ11 and functional specifications. Do not substitute another fax cable;
the analog-fax accessory requires an analog-fax cable. It also requires an analog phone connection.
●
Is the fax/phone line connector seated in the outlet on the fax accessory? Make sure that the phone
jack is correctly seated in the outlet. Insert the connector into the outlet until it "clicks."
NOTE: Verify that the phone jack is connected to the fax port rather than to the network port. The
ports are similar.
●
Is the phone wall jack working properly? Verify that a dial tone exists by attaching a phone to the wall
jack. Can you hear a dial tone, and can you make or receive a phone call?
What type of phone line are you using?
●
Dedicated line: A standard analog fax/phone line assigned to receive or send faxes.
NOTE: The phone line should be for product fax use only and not shared with other types of telephone
devices. Examples include alarm systems that use the phone line for notifications to a monitoring
company.
●
PBX system: A business-environment phone system. Standard home phones and the fax accessory use
an analog phone signal. Some PBX systems are digital and might not be compatible with the fax
accessory. You might need an interfacing Analog Telephone Adapter (ATA) to connect the fax machine
to digital PBX systems.
●
Roll-over lines: A phone system feature where a new call "rolls over" to the next available line when
the first incoming line is busy. Try attaching the product to the first incoming phone line. The fax
accessory answers the phone after it rings the number of times set in the rings-to-answer setting.
Are you using a surge-protection device?
A surge-protection device can be used between the wall jack and the fax accessory to protect the fax
accessory against electrical power passed through the phone lines. These devices can cause some fax
communication problems by degrading the quality of the phone signal. If you are having problems sending or
receiving faxes and are using one of these devices, connect the product directly to the phone jack on the wall
to determine whether the problem is with the surge-protection device.
Are you using a phone company voice-messaging service or an answering machine?
If the rings-to-answer setting for the messaging service is lower than the rings-to-answer setting for the fax
accessory, the messaging service answers the call, and the fax accessory cannot receive faxes. If the ringsto-answer setting for the fax accessory is lower than that of the messaging service, the fax accessory
answers all calls.
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Does your phone line have a call-waiting feature?
If the fax telephone line has an activated call-waiting feature, a call-waiting notice can interrupt a fax call in
progress, which causes a communication error. Ensure that a call-waiting feature is not active on the fax
telephone line.
Check fax accessory status
If the analog-fax accessory does not appear to be functioning, print a Configuration Page report to check the
status.
1.
From the Home screen, scroll to and touch the Administration button.
2.
Open the following menus:
3.
●
Reports
●
Configuration/Status Pages
●
Configuration Page
Touch the Print button to print the report, or touch the View button to view the report on the screen.
The report consists of several pages.
NOTE: The product IP address or host name is listed on the Jetdirect Page.
On the Fax Accessory Page of the Configuration Page, under the Hardware Information heading, check the
Modem Status. The following table identifies the status conditions and possible solutions.
NOTE: If the Fax Accessory Page does not print, there might be a problem with the analog fax accessory. If
you are using LAN fax or Internet fax, those configurations could be disabling the feature.
Operational / Enabled1
The analog-fax accessory is installed and ready.
Operational / Disabled1
The fax accessory is installed, but you have not configured the
required fax settings yet.
The fax accessory is installed and operational; however, the
HP Digital Sending utility has either disabled the product fax
feature or has enabled LAN fax. When LAN fax is enabled, the
analog-fax feature is disabled. Only one fax feature, either LAN
fax or analog fax, can be enabled at a time.
NOTE: If LAN fax is enabled, the Fax feature is unavailable on
the product control panel.
1
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Non-Operational / Enabled/Disabled1
The product has detected a firmware failure. Upgrade the
firmware.
Damaged / Enabled/Disabled1
The fax accessory has failed. Reseat the fax accessory card and
check for bent pins. If the status is still DAMAGED, replace the
analog-fax accessory card.
ENABLED indicates that the analog-fax accessory is enabled and turned on; DISABLED indicates that LAN fax is enabled (analog fax is
turned off).
Solve fax problems 183
General fax problems
The following are some common fax problems.
The fax failed to send
JBIG is enabled, and the receiving fax machine does not have JBIG capability.
Turn off the JBIG setting.
An Out of Memory status message displays on the product control panel
The product storage disk is full.
Delete some stored jobs from the disk. From the Home screen on the product control panel, touch the
Retrieve from Device Memory button. Open the list of stored jobs or stored faxes. Select a job to delete, and
then touch the Delete button.
Print quality of a photo is poor or prints as a gray box
You are using the wrong page-content setting or the wrong resolution setting.
Try setting the Optimize Text/Picture option to Photograph setting.
You touched the Stop button to cancel a fax, but the fax was still sent
If the job is too far along in the sending process, you cannot cancel the job.
This is normal operation.
No fax address book button displays
The fax address book feature has not been enabled.
Use the HP MFP Digital Sending Software Configuration utility to enable the fax address book feature.
Not able to locate the Fax settings in HP Web Jetadmin
Fax settings in HP Web Jetadmin are located under the device's status page drop-down menu.
Select Digital Sending and Fax from the drop-down menu.
The header is appended to the top of the page when the overlay option is enabled
For all forwarded faxes, the product appends the overlay header to the top of a page.
This is normal operation.
A mix of names and numbers is in the recipients box
Names and numbers can both display, depending on where they are from. The fax address book lists names,
and all other databases list numbers.
This is normal operation.
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A one-page fax prints as two pages
The fax header is being appended to the top of the fax, pushing text to a second page.
To print a one page fax on one page, set the overlay header to overlay mode, or adjust the fit-to-page
setting.
A document stops in the document feeder in the middle of faxing
A jam is in the document feeder.
Clear the jam, and send the fax again.
The volume for sounds coming from the fax accessory is too high or too low
The volume setting needs to be adjusted.
Adjust the volume in the Fax Send Settings menu and the Fax Receive Settings menu.
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Solve fax problems 185
186 Chapter 9 Solve problems
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part number 36
staple jams 144, 153
stapler, locating 12
top left door, locating 12
both sides, copying 68
both sides, copying manually
duplex, manual 68
browser requirements
HP embedded Web Server 96
Index
Symbols/Numerics
3,500-sheet high-capacity input tray
clear jams 122
3,500-sheet high-capacity tray
loading 29
3x500-sheet feeder
jams 120
3x500-sheet trays
loading 25
A
accessories
ordering 34
part number 36
address books, email
recipient lists 84
recipient lists, creating
AirPrint 62
82
B
bins, output
locating 5
Bonjour
identifying 96
booklet maker
delivery guides, locating 12
front left door, locating 12
hole punch, locating 12
jams 141
output bins, locating 12
output slot, locating 12
C
calibrate
colors 159
scanner 165
cartridge
replacing 37
cleaning
glass 164, 169, 174
paper path 160
rollers 167, 172, 177
color options
changing, Windows 161
color theme
changing, Windows 161
colors
calibrate 159
control panel
help 107
locating 5
locating features 9
copy
optimize for text or pictures 69,
166
two-sided documents 68
copying
multiple copies 66
resolution 2
single copies 66
D
deleting
stored jobs 59
digital sending
address books 82, 84
folders 76
recipient lists 84
sending documents 79
document feeder 68
capacity 2
copying two-sided documents
68
jams 126
locating 5
paper-feeding problems 110
double-sided copying 68
double-sided printing
Mac 54
duplex copying 68
duplex printing
Mac 54
duplex printing (double-sided)
settings (Windows) 45
duplexer
locating 7
duplexing
manually (Mac) 54
manually (Windows) 47
E
easy-access USB printing 63
edge-to-edge copying 167
email
address books 82, 84
recipient lists 84
sending documents 79
email feature
enabling 72
Embedded Web Server (EWS)
assigning passwords 102
features 96
network connection 96
energy use, optimizing 100
envelopes
loading in Tray 1 17
orientation 18
Ethernet (RJ-45)
locating 8
Explorer, versions supported
HP Embedded Web Server 96
F
fax
feeding problems 184
optimize for text or pictures 176
required settings 88, 89
setup wizard 88, 89
fax port
locating 8
feeding problems 184
FIH (foreign interface harness)
locating 8
file upload, Mac 97
firmware
update, Mac 98
folders
sending to 76
fonts
upload, Mac 97
foreign interface harness (FIH)
locating 8
formatter
locating 7
front door
locating 5
fuser
jams 113
locating 5
G
glass, cleaning
164, 169, 174
H
hard disks
encrypted 103
hardware integration pocket (HIP)
locating 5
Help button
locating 9
help, control panel 107
Hi-Speed USB 2.0 printing port
locating 8
HIP (hardware integration pocket)
locating 5
hole punch
setting default location 31
Home button
locating 9
HP Embedded Web Server (EWS)
features 96
network connection 96
HP ePrint 60
HP ePrint software 61
HP Utility 97
HP Utility for Mac
Bonjour 97
features 97
HP Utility, Mac 97
HP Web Jetadmin 99
HP Wireless Direct printing 60
I
imaging drums
components 40
locating 5
replacing 40
interface ports
locating 8
Internet Explorer, versions supported
HP Embedded Web Server 96
IP Security 102
IPsec 102
J
jams
3,500-sheet high-capacity input
tray 122
3x500-sheet feeder 120
auto-navigation 112
booklet maker 141
causes of 112
document feeder 126
fuser 113
output-accessory bridge 129
right door 113
staple in hole punch accessory
134
stapler/stacker 131, 137, 147
staples in booklet maker 153
Tray 1 113
Tray 2 117
Jetadmin, HP Web 99
jobs, stored
creating (Windows) 56
deleting 59
Mac settings 58
printing 59
K
keyboard
locating 5
L
labels
printing (Windows) 51
LAN port
locating 8
Language Selection button
locating 9
loading
paper in 3x500-sheet trays 25
paper in the 3,500-sheet highcapacity tray 29
paper in Tray 1 17
paper in Tray 2 21
local area network (LAN)
locating 8
M
Mac driver settings
Job Storage 58
Macintosh
HP Utility 97
manual duplex
Mac 54
Windows 47
margins, small
copying 167
memory
included 2
memory chip (imaging drum)
locating 40
memory chip (toner)
locating 37
mobile printing solutions 2
model number
locating 7
multiple pages per sheet
printing (Mac) 54
printing (Windows) 49
N
Netscape Navigator, versions
supported
HP embedded Web Server 96
Network button
locating 9
Network Folder, scan to 76
networks
HP Web Jetadmin 99
supported 2
not configured 88, 89
number of copies, changing 66
O
on/off button
locating 5
online help, control panel 107
operating systems (OS)
supported 2
optimize copy images 69, 166
optimize fax images 176
optimize scanned images 171
ordering
supplies and accessories 34
OS (operating system)
supported 2
output bins
locating 5
output-accessory bridge
jams 129
P
pages per minute 2
pages per sheet
selecting (Mac) 54
selecting (Windows) 49
paper
3,500-sheet high-capacity tray
29
jams 112
loading 3x500-sheet trays 25
loading Tray 1 17
loading Tray 2 21
selecting 160
Tray 1 paper orientation 18
Tray 2 orientation 22, 27
paper jams
3,500-sheet high-capacity input
tray 122
3x500-sheet feeder 120
booklet maker 141
document feeder 126
fuser 113
output-accessory bridge 129
right door 113
stapler/stacker 131, 137, 147
Tray 1 113
Tray 2 117
paper pickup problems
solving 110
paper types
selecting (Mac) 55
selecting (Windows) 51
paper, ordering 34
part numbers
accessories 36
replacement parts 34
staple cartridges 34
supplies 34
toner cartridge 34
ports
locating 8
power connection
locating 7
power switch
locating 5
print on both sides
Mac 54
Windows 47
printing
from USB storage accessories
63
stored jobs 59
printing on both sides
settings (Windows) 45
R
recipient lists 84
Refresh button
locating 9
replacement parts
part numbers 34
replacing
imaging drums 40
toner cartridges 37
required settings
country/region 88, 89
resolution
copy and scan 2
restore factory settings 106
right door
jams 113
locating 5
RJ-45 port
locating 8
rollers
cleaning 167, 172, 177
S
save to device memory
enabling 72
Save to Network Folder 76
save to network folder
enabling 72
save to USB
enabling 72
scanner
calibrate 165
glass cleaning 164, 169, 174
scanning
optimize for text or pictures 171
resolution 2
scanning to email
address books 82, 84
recipient lists 84
sending documents 79
scanning to folder 76
security
encrypted hard disk 103
Send to email
enabling 72
sending to email
address books 82, 84
recipient lists 84
sending documents 79
serial number
locating 7
settings
required 88, 89
restore factory 106
Sign in
control panel 102
Sign In button
locating 9
Sign Out button
locating 9
Sleep button
locating 9
small margins 167
software
HP Utility 97
special paper
printing (Windows) 51
speed, optimizing 100
stacker
staple jams 134
staple cartridges
part numbers 34
staple jams
booklet maker 144, 153
stapler/stacker 134
stapler
locating 11
setting default staple location
31
stapler/stacker
front left door, locating 11
hole punch, locating 11
jams 131, 137, 147
output bins, locating 11
output slot, locating 11
part number 36
staple jams 134
top left door, locating 11
stapling
setting default location 31
Start button
locating 9
status
HP Utility, Mac 97
status of product 9
status, fax accessory page 183
Stop button
locating 9
storage, job
Mac settings 58
stored jobs
creating (Mac) 58
creating (Windows) 56
deleting 59
printing 59
storing jobs
with Windows 56
supplies
low threshold settings 108
ordering 34
part numbers 34
replacing imaging drums 40
replacing toner cartridges 37
status, viewing with HP Utility for
Mac 97
using when low 108
supplies status 159
system requirements
HP Embedded Web Server 96
T
toner cartridge
low threshold settings 108
part numbers 34
using when low 108
toner cartridges
components 37
locating 5
replacing 37
toner-cartridge status 159
transparencies
printing (Windows) 51
Tray 1
jams 113
paper orientation 18
Tray 2
jams 117
loading 21
paper orientation 22, 27
trays
capacity 2
configure 16
included 2
locating 5
troubleshooting
jams 112
network problems 180
paper feed problems 110
wired network 180
two-sided copying 68
two-sided printing
settings (Windows) 45
U
USB port
enabling 63
locating 8
USB storage accessories
printing from 63
W
Web browser requirements
HP Embedded Web Server 96
Web sites
HP Web Jetadmin, downloading
99
wizard, fax setup 88, 89
© 2013 Hewlett-Packard Development Company, L.P.
www.hp.com
*A2W75-90907*
*A2W75-90907*
A2W75-90907