AT&T MERLIN Plus Attendant Programming instructions

999-507-144
AT&T
®
MERLIN PIus
COMMUNICATIONS SYSTEM
System Manual
Welcome...
...to the magic of MERLIN. Your MERLIN® Plus Communications System is
ready when you are. Once it's installed, you can begin using it immediately. You
can use the MERLIN Plus system voice terminals the same way you use ordinary
telephones.
But sooner or later you'll want to take advantage of the system's advanced
technology and customize it to meet your business needs. This manual shows you
how to choose from the MERLIN Plus system's many options and features to
design a system that fits the way you do business. In no time you'll have at hand
the most efficient and economical telecommunications system available for your
business anywhere today...
...and it's amazingly easy to use!
The people
person one
have them
have a few
in your business can start using their phones right away. Give each
of the user's cards at the back of this book for quick reference. Then
look through the training guide included in this package when they
free minutes during the day.
If you'll have an attendant handling most of your incoming calls, give that person
Section 4, "Using the Attendant Console," to read.
Now...
...go ahead, make a call!
TO ORDER COPIES OF THIS MANUAL
CALL:
Cincinnati Contract Service Organization
Document Distribution Center on 800-252-4076.
FAX:
513-352-7031
ATTMAIL:
Free form to !docdist
Please include your name and telephone
number with your order information
While reasonable efforts were made to ensure that the information
in this document was complete and accurate at the time of printing,
AT&T can assume no responsibility for any errors. Changes or
corrections to the information contained in this document may be
incorporated into future reissues.
Contents
Section 1: Introduction
What's in This Manual
1-1
How to Use This Manual 1-3
The MERLIN Plus Communications System
1-5
Section 2: Planning the System
Introduction
2-1
System Configuration Form
2-3
Line Assignments Form
2-7
Call Restrictions and Allowed Lists Directory
2-13
System Speed Dial Directory
2-17
FORMS:
System Configuration Form
2-21
Line Assignments Form
2-23
Call Restrictions and Allowed Lists Directory 2-25
System Speed Dial Directory
2-27
Section 3: Administering the System
Introduction 3-1
Administration Preview
3-3
Basic Administration
3-11
Customized Line Assignments
3-13
Systemwide Options
3-17
Section 4: Using The Attendant Console
Overview
4-1
Handling Calls
4-5
Section 5: Reference
Overview
5-1
MERLIN Plus System Features
Accessory Equipment
5-85
5-3
Section 6: Quick Reference Guides
Quick Reference Guide to System Administration
6-1
Quick Reference Guide to Administration Codes
6-7
Quick Reference Guide to Voice Terminal Features
6-9
Quick Reference Guide to Programming Codes
6-12
Section 7: Troubleshooting the System
Troubleshooting Procedures
7-1
General Test
7-11
Section 8: Installation
MERLIN Plus System Installation
Index I-1
8-1
Section 1: Introduction
What's in This Manual
You'll find the information in this MERLIN ® Plus Communications System
manual convenient y divided into eight sections, as described below. You'll
also find ten copies of the MERLIN Plus System User's Card in the back of this
binder. In addition to the manual, this package also includes a MERLIN Plus
System Training Manual.
SECTION 1.
INTRODUCTION
This section tells you what's in the manual and how to use it. It also offers a
brief introduction to the system's control unit and the voice terminals
(telephones).
SECTION 2.
PLANNING THE
SYSTEM
Use the information in this section to make some key decisions about how you
want the system operate. This section includes planning forms to record
your decisions. If someone else will be system administrator, have that person
fill out the planning forms.
SECTION 3.
ADMINISTERING THE
SYSTEM
This section tells you how to use the information on the planning forms to
customize the system to your business needs. If someone else will be system
administrator, have that person administer the system following the steps in
this section.
SECTION 4.
If our system will have an attendant to manage incoming call traffic, that
USING THE ATTENDANT person can find some helpful information in this section on using the
CONSOLE
aministrator/attendant telephone.
SECTION 5.
REFERENCE
This section contains a detailed discussion of every component, option, and
feature in the MERLIN Plus system. The entries are organized alphabetically
to help you find the information you need quickly. As you become familiar
with the system, you'll probably go to this section first when you want to
change a system setting or a voice terminal feature, or when you simply want
to find out more about some aspect of the system.
SECTION 6.
QUICK REFERENCE
GUIDES
The guides in this section offer quick access to administration and
programming procedures. Use them when you want to find a particular
procedure fast.
SECTION 7.
TROUBLESHOOTING
THE SYSTEM
The tables in this section can help you isolate and solve most of the technical
problems that may cause your system to malfunction.
SECTION 8.
INSTALLATION
This is a technical reference section. It should answer any questions an
installer or technician may have about MERLIN Plus system wiring and
installation requirements.
What's In This Manual
1-1
USER'S CARD
This card is a handy reference for anyone who uses a MERLIN Plus system
voice terminal (telephone) on the job. Give one to everyone in your business
who uses a voice terminal.
MERLIN PLUS SYSTEM
TRAINING MANUAL
This guide offers self-paced instructions on using the MERLIN Plus system
features. Make the guide available to everyone in your business who uses a
voice terminal, and encourage them to use it.
1-2
Section 1: Introduction
How to Use This Manual
How you should use this manual at any particular time depends on what you
want to do, as the following information suggests.
ADMINISTERING A NEW
SYSTEM?
Use the information in Section 2, "Planning the System," to decide which
options and features you want for your system. Then follow the instructions
in Section 3, "Administering the System, " and in Section 5, "Reference," to
set up the system with the options and features you've selected.
MAKING CHANGES TO
A RUNNING SYSTEM?
Change the planning forms to reflect the changes you want to make. Then
see the relevant entries in Section 5, "Reference," and Section 6, "Quick
Reference Guides," to make the changes.
MANAGING INCOMING
CALL TRAFFIC AS
SYSTEM ATTENDANT?
See Section 4, "Using the Attendant Console," for information on how to use
the attendant's telephone to handle incoming calls.
USING A VOICE
TERMINAL FOR THE
FIRST TIME?
See the relevant entries in Section 5, "Reference," and the Quick Reference
Guide to Voice Terminal Features in Section 6-and keep the MERLIN Plus
System User's Card handy. Then, when you have time, follow the self-paced
instructions in the MERLIN Plus System Training Manual.
HAVING TROUBLE WITH
THE SYSTEM?
Find the symptom in Section 6, "Troubleshooting." Then follow the
suggestions for solving the problem.
How to Use This Manual
1-3
The MERLIN Plus Communications System
The basic MERLIN Plus system supports up to four outside telephone lines
and eight voice terminals (MERLIN system telephones). To accommodate
your growing communications needs, the system expands easily and
economically to support up to eight outside lines and 20 voice terminals. And
if your business eventually outgrows even the fully expanded MERLIN Plus
system, you can protect your investment in voice terminals, accessory
equipment, and training time by moving up to a larger MERLIN system.
The paragraphs that follow offer a brief introduction to the system's control
unit and voice terminals. The optional equipment you can add to your system
is described under the heading "Accessory Equipment" in Section 5,
"Reference."
THE CONTROL UNIT
The control unit is the system's brain. It manages all incoming, outgoing, and
intercom call traffic. It makes all of the system's decisions and controls all of
the system's responses. For an illustration of the control until with its major
components labeled, see "Administration Preview" in Section 3,
"Administering the System."
THE VOICE TERMINALS
A voice terminal is a MERLIN system telephone that provides basic telephone
functions and allows you to take advantage of the special MERLIN system
features. Your MERLIN Plus system works best with the following voice
terminals:
●
5-Button Voice Terminal
●
10-Button Voice Terminal
●
10-Button Hands-Free Answer on Intercom (HFAI) Voice Terminal
●
34-Button Deluxe Voice Terminal
●
34-Button Built-In Speakerphone (BIS) Voice Terminal.
All of these voice terminals have buttons for fixed features such as
Conference, Drop, Transfer, and Hold. They differ from one another in the
number of buttons above and to the right of the dial pad that can be used for
outside lines and programmable features. Some also have additional built-in
speakerphones. The illustrations that follow should help acquaint you with
these voice terminals.
5-Button
The 5-button voice terminal has an Intercom button and four additional
buttons above the dial pad that you can use for outside lines and/or
programmable features.
The MERLIN Plus Communications System
1-5
10-Button
The 10-button voice terminal has an Intercom button and nine additional
buttons above the dial pad that you can use for outside lines and
programmable features.
10-Button HFAI
The 10-button HFAI voice terminal has a built-in speaker that allows you to
answer and talk on intercom calls without liking the handset. It also has an
Intercom button and nine additional buttons above the dial pad for outside
lines and programmable features.
34-Button Deluxe
The 34-button deluxe voice terminal has two rows of five buttons located
above the dial pad and two rows of 12 buttons to the right of the dial pad.
You can use the buttons above the dial pad for lines and programmable
features. You can use the 24 buttons to the right of the dial pad for
programmable features. The system attendant usually has this model voice
terminal.
34-Button BIS
The 34-button BIS voice terminal has a built-in speakerphone that allows you
to answer and talk on both outside and intercom calls without using the
handset. Above the dial pad are an Intercom button and nine additional
buttons for outside lines and programmable features. The 24 buttons to the
right of the dial pad can be used for programmable features.
Programming a feature onto a voice terminal is easy. Just follow the simple
programming instructions in the entry for the feature in Section 5,
"Reference," on the User's Card, or in the Training Guide.
1-6
Section 1: Introduction
Section 2: Planning the System
Introduction
You can begin making and receiving calls as soon as your MERLIN ® Plus
Communications System is installed. But to take full advantage of the
system's power, you should customize it to fit your business needs.
Customizing the system is called administering the system throughout this
manual.
Administering the system involves entering information into the system's
memory about how you want the system to operate. You enter this
information by pressing buttons and dialing numbers on the telephone referred
to in this manual as the administrator/attendant console.
This section of the manual helps you decide what information you want to
enter into the system's memory and shows you how to record that information
on forms. A checklist of the forms appears below. You can find copies at the
end of this section. Remove them now, make a photocopy of each, and put
the originals back in this binder. Keep the copies at hand so you can fill
them out as you plan your system.
❑ System Configuration Form
❑ Line Assignments Form
❑ Call Restrictions and Allowed Lists Directory
❑ System Speed Dial Directory
In this section of the manual, the information coming before
the boxes helps you make important decisions about your system.
Then the instructions in the boxes tell you where to enter these
decisions on the forms.
NOTE:
Introduction
2-1
System Configuration Form
Use the System Configuration Form to record information about the following:
●
Dial Signals
●
Long Distance Dialing
●
Voice Terminals
●
Outside Telephone Lines
The following information should help you make the appropriate entries for
your system on the System Configuration Form.
DIAL SIGNALS
Touch-Tone
signals. But
If you don't
rotary-only,
telephone lines can carry both Touch-Tone and rotary (pulse) dial
rotary-only telephone lines cannot carry Touch-Tone dial signals.
know whether your outside telephone lines are Touch-Tone or
ask your local telephone company.
The MERLIN Plus system is set to generate Touch-Tones when you dial an
outside call. This means that if one or more of your outside telephone lines
can transmit only rotary (pulse) signals, you have to set the system for rotary
dialing during system administration. Otherwise you won't be able to dial out
over the rotary-only lines.
NOTE: If some of your outside lines are Touch-Tone and some rotary,
you may want to ask your local telephone company to replace the
rotary lines with Touch-Tone lines.
Under "Dial Signals" on the form . . .
Check the box next to "Touch-Tone" if all the outside telephone lines
connected to your system are Touch-Tone lines.
Check the box next to "Rotary (Pulse)" if one or more of the outside lines
connected to your system are rotary-only lines.
LONG DISTANCE
DIALING
Under "Long Distance Dialing" . . .
Check the box next to "Toll-Prefix" if you have to dial a toll prefix
(1 or 0) before the area code when you dial the telephone number for a
long distance call.
Check the box next to "Area Code Only" if you do not have to dial a toll
prefix (1 or 0) before the area code when you dial the telephone number
for a long distance call.
VOICE TERMINALS
Each MERLIN Plus system voice terminal (telephone) in your system will have
a two-digit intercom number. These intercom numbers allow easy dialing
between phones within the system.
The intercom numbers for a system with 10 or fewer voice terminals run from
10 to 19. For a system with more than 10 voice terminals, the intercom
numbers are 10 through 29.
System Configuration Form
2-3
Intercom 10
By design, the intercom 10 position is the primary call-handling position in
the system, and it is also the system administration point. You must,
therefore, assign intercom number 10 to the voice terminal at the system
attendant's location. For easy system administration, the voice terminal
assigned intercom 10 should be a 34-button deluxe model, but a 10-button
model will also work.
Under "Voice Terminals" . . .
Write in the name of the system attendant and the attendant's location on
the line next to number 10.
Intercom 19
Notice that "Call Report" appears in parentheses in the "Name" column next
to intercom 19 on the form. If your system has the Call Report option, the
system automatically reserves the intercom 19 position for the data collector
and printer required to print call reports. You can designate an intercom
number other than 19 for the Call Report equipment when you administer the
system, but you cannot assign both the Call Report equipment and a voice
terminal the same intercom number. (For more information on the Call
Report option and equipment, see "Administer the Call Report Option" under
"Systemwide Options" in Section 3, "Administering the System," and also
the "Call Report" entry in Section 5, "Reference.")
Under "Voice Terminals" . . .
Do not write in a name next to intercom number 19 if your system has the
Call Report option (unless you plan to assign an intercom number other
than 19 to the Call Report equipment when you administer the system.)
Cross out "(Call Report)" next to intercom 19 if your system does not have
the Call Report option, and treat intercom 19 just like any other intercom
number as you assign intercom numbers below.
Intercoms 11 through 29
To simplify system administration, you should assign consecutive intercom
numbers beginning with 11 to the remaining voice terminals in your system.
Under "Voice Terminals" . . .
Write in the names of the people to be assigned voice terminals and their
work locations next to the remaining intercom numbers.
PAGING GROUPS
The MERLIN Plus system lets you page the people in your business through
the speakers on their voice terminals. You don't need an external paging
system for this feature.
The system automatically assigns all voice terminals to a single paging group,
called the Page-All Group. You can't change the makeup of the Page-All
Group. (See the "Group Page" entry in Section 5, "Reference," for more
information on the Page-All feature.)
2-4
Section 2: Planning the System
The system also assigns intercoms 10 through 19 to Paging Group 1 and
intercoms 20 through 29 to Paging Group 2. You can keep these groups as
they are, or you can change the makeup of Paging Groups 1 and 2 during
system administration to fit the needs of your business.
You can assign as few or as many voice terminals as you want to Groups 1 and
2. You can also assign the same voice terminal to both groups.
Under "Paging Groups" . . .
Check the appropriate column(s) next to the intercom number, name, and
location of each person to indicate the Paging Group(s) you plan to assign
the person to.
OUTSIDE TELEPHONE
LINES
The local telephone company gives you the telephone numbers for your
outside lines. The control unit jacks where the outside lines connect to the
system are labeled alphabetically: A through D for a system with four or fewer
outside lines, and A through H for a system with five to eight outside lines.
To simplify system administration, plan to assign your outside lines to an
unbroken sequence of jacks beginning with jack A. Begin with the lines for
your local published telephone numbers. Group special lines types such as
WATS lines together in the sequence, and place any personal lines at the end
of the sequence.
Under "Outside Telephone Lines" . . .
Write in the telephone number and the line type for each of your outside
lines next to the appropriate letter.
You should now have a completed System Configuration Form.
System Configuration Form
2-5
Line Assignments Form
OUTSIDE TELEPHONE
LINES
The information in the lower area of the Line Assignments Form, under the
heading "Outside Telephone Lines," is almost identical to the information
under the same heading on the System Configuration Form you've already
completed. The only difference is that the leftmost column is headed
"Control Unit Jacks" on the System Configuration Form and "Lines" on the
Line Assignments From. This slight difference is to remind you that your
outside lines get their identifiers (A, B, C, etc.) from the control unit jacks
they are plugged into.
Under "Outside Telephone Lines" on the Line Assignments Form . . .
Copy the information already entered in the corresponding area of your
System Configuration Form.
NAME AND INTERCOM
NUMBER
You can also use the information already entered on your System
Configuration Form to complete this part of the Line Assignments Form.
In the "Name" column on the form . . .
Write the names of the people in your business next to their intercom
numbers.
LINE ASSIGNMENTS
When your system is first installed, before you do any system administration,
all your outside telephone lines appear on the same buttons on every voice
terminal in the system. These are the voice terminals' original line
assignments. Figure 2-1 shows the original line assignments for both 10-button
and 34-button voice terminals. A voice terminal retains its original line
assignments until someone administers it differently.
Line Assignments Form
2-7
FIGURE 2-1 Original Line Assignments
MERLIN Plus system line administration offers you these options:
●
Customize the line assignments on some or all of your voice terminals.
●
Keep the original line assignments on some or all of your voice
terminals.
The following paragraphs offer guidelines for choosing a line assignment
option for each voice terminal and recording your choices on the form.
2-8
Section 2: Planning the System .
Customized Line
Assignments
As you decide whether to customize the line assignments to one or more voice
terminals, review your business calling patterns and each person's telephoning
responsibilities. You may find that customizing line assignments can help you
control costs and increase the efficiency of your communications system.
Let's say, for example, that you are the MERLIN Plus system administrator for
a branch office of a large company. Your system has six outside telephone
lines:
●
Lines A, B, and C are local, general purpose lines with your office's
published telephone numbers. They're listed first, second, and third
respectively in directories and advertisements.
●
Line D is a WATS line to the distant area where most of your
company's suppliers are located.
●
Line E is a foreign exchange (FX) line to the distant city where the
company's headquarters are located.
●
Line F is a general purpose line with an unpublished telephone number
that the branch manager wants as a personal line.
Figure 2-1 shows how these lines appear on all voice terminals before any line
administration.
Now let's consider the following facts about the calling requirements of three
people in the office: the buyer, the branch manager, and the clerk.
●
Most of the buyer's outgoing calls are to suppliers in the area served by
the WATS line and to the purchasing and accounting departments at
company headquarters. The buyer receives relatively few incoming
calls, but they are usually important.
●
The branch manager calls company headquarters often and wants a
personal line for other calls.
●
The clerk handles most of the incoming calls from customers and
prospective customers, and has no need to call suppliers or the
headquarters offices.
Line Assignments Form
2-9
Figure 2-2 shows how you might customize the line assignments to the buyer's,
the manager's, and the clerk's voice terminals to best meet their individual
needs and responsibilities.
FIGURE 2-2 Customized Line Assignments
Line A = Primary listed telephone number
Line B = Second listed telephone number
Line C = Third listed telephone number
Line D = WATS line
Line E = FX line
Line F = Manager's personal line
2-10
Section 2: Planning the System
Review the responsibilities of the people in your business and the special
characteristics of your outside lines. Then decide which, if any, should have
customized line assignments. (Your System Configuration Form shows the
telephone number and line type for each of your outside telephone lines.)
In the "Intercom No." column . . .
Find the intercom numbers for the people for whom you want customized
line assignments.
Check the appropriate boxes to the right of the intercom numbers to
indicate which lines you want to assign to each person.
Original Line
Assignments
You can keep the original line assignments on the voice terminals of those
people who need access to every outside line in the system.
In the "Intercom No." column . . .
Find the intercom numbers for the people who should retain the original
line assignments.
Check the appropriate boxes to the right of the intercom numbers to
indicate that every line will appear at each of those voice terminals.
AUTOMATIC LINE
SELECTION SEQUENCE
When you lift the voice terminal handset to make an outside call, the system
automatically scans the outside telephone lines in the order in which they
appear on your voice terminal's line buttons until it finds a free line for your
call. For example, if your voice terminal has the original line assignments, the
system gives you Line A, if it's free, when you lift the handset. If Line A is
busy, the system tries Line B, and so on in alphabetical order until it finds a
free line for your call. Likewise, if your voice terminal has customized line
assignments, the system will search for a free line following the customized
sequence.
In most cases, you probably want a voice terminal's automatic line selection
sequence to be the same as the sequence in which the lines appear on the
voice terminal's line buttons. If, however, you want a special automatic line
selection sequence for a voice terminal, you can program that sequence when
you administer the system's outside lines.
A special automatic line selection sequence for a voice terminal
can contain any or all of the lines that appear on the voice terminal's
line buttons.
NOTE:
Line Assignments Form
2-11
In the "Intercom No. " column . . .
Find the intercom numbers for the voice terminals you want to program
with special line selection sequences.
Write the line selection sequences in the appropriate spaces in the
"Automatic Line Selection Sequence" column. (For example, if you want
the voice terminal with intercom number 14 to have the automatic line
selection sequence D, C, A, B, write DCAB in the space for intercom
number 14 in the "Automatic Line Selection Sequence" column.)
Unless you program the voice terminal line buttons differently, calls coming in
on each outside line ring immediately at every voice terminal with a line
button for that line. But you can program voice terminal line buttons so that
calls coming in on the lines assigned to those buttons will ring either after a
delay or not at all.
Immediate Ring
Those people with primary responsibility for answering calls coming in on a
shared line should have the button for that line programmed for immediate
ring.
Delayed Ring
Those people with backup responsibility for answering calls coming in on a
shared line should have the button for that line programmed for delayed ring.
Then a call coming in on that line will ring only after it has gone unanswered
elsewhere for two rings.
No Ring
Those people who do not answer incoming calls on a shared line (for example,
someone whose calls are screened) should have the button for that line
programmed for no ring. This option is also useful for a voice terminal
located in a lobby or conference room.
NOTE: Even though a line button has been programmed for delayed
ring or no ring, the green light next to the button still begins to flash
immediately when a call comes in on the line.
To the right of each intercom number, in the boxes containing check
marks . . .
Write in the appropriate letter from the following list to indicate the
ringing option you want for each line.
R = Immediate Ring
D = Delayed Ring
N = No Ring
You should now have a completed Line Assignments Form. Keep it in a place
where you can find it when you want to administer the system or program
individual voice terminals.
2-12
Section 2: Planning the System
Call Restrictions and Allowed Lists Directory
You can use call restrictions to prevent some or all voice terminals from
making outside calls (both local and long distance) or from making long
distance calls. Then you can use allowed lists of numbers and/or special speed
dial codes to permit restricted voice terminals to call specified telephone
numbers, local exchanges, or area codes. By combining call restrictions with
selected exceptions, you can control your outgoing call traffic and costs
without placing unreasonable constraints on the people in your business.
(Both allowed lists and system speed dial codes are explained in detail later in
this section of the manual.)
NOTE: Call restrictions do not affect a voice terminal's ability to
receive incoming calls or to make intercom calls.
OUTWARD RESTRICTED
Some people in your business may have little need to make any outside calls,
either local or long distance. You can place an outward call restriction on their
voice terminals during system administration, and the system will ignore
attempts to dial outside telephone numbers from those voice terminals. Then
if you want these people to be able to make local calls in business or personal
emergencies, you can assign them an allowed list of local exchanges and,
perhaps, emergency numbers such as 911 when you assign the call restrictions.
You can also use system speed dial codes with restriction override (called
passwords in some telephone systems) to allow restricted voice terminals to call
selected local or long distance telephone numbers. You simply mark the
numbers for restriction override and store them in the system's memory under
speed dial codes when you administer the system. Then anyone in your
system, including those with restricted voice terminals, can use the speed dial
codes to call the stored numbers.
Under "Call Restrictions" on the form . . .
Put a check mark in the "Outward Restricted" column next to the
intercom numbers for the voice terminals you want to place outward
restrictions on when you administer the system.
TOLL RESTRICTION
Some people in your business may need to be able to call any local telephone
number but have little need to make long distance calls. You can place a toll
call restriction on their voice terminals. The system will allow local calls from
those voice terminals but ignore attempts to dial long distance numbers.
Then if there are certain areas of the country these people have to call on
business, you can set up an allowed list of those long distance area codes and
assign the list to the toll restricted voice terminals when you administer the
system. You can also mark selected long distance telephone numbers for
restriction override and store them under speed dial codes in the system's
memory. Then anyone in your system, including those with toll restricted
voice terminals, can use the speed dial codes to dial those long distance
numbers.
Call Restrictions and Allowed Lists Directory
2-13
Under "Call Restrictions" . . .
Put a check mark in the "Toll Restricted" column next to the intercom
numbers for those voice terminals you want to place toll restrictions on
when you administer the system.
ALLOWED LISTS
If you plan to administer the system with a 10-button voice terminal, you
cannot assign allowed lists to restricted voice terminals. Go on to "System
Speed Dial Directory."
When you assign an allowed list of numbers to a voice terminal, the person
using the voice terminal can call the numbers on the list regardless of any call
restriction placed on the voice terminal.
The system can store up to eight allowed lists of numbers with up to 10
entries in each list. Each entry can have up to six digits. You might,
therefore, want to create one or more allowed lists with entries such as the
following:
●
Local exchange codes
A local exchange code is the first three digits in a 7-digit telephone
number.
●
Long distance area codes
Although you probably have to dial a 1 before the area code when you
dial a long distance number, you do not have to add the 1 to the area
code in your allowed list entries.
●
Area codes plus local exchange codes
An area code plus a local exchange code amounts to the maximum
allowed six digits.
●
Emergency numbers with six or fewer digits
For example, 911 is a multipurpose emergency number in many areas.
Allowed Lists Named
Once you've decided how many allowed lists you want and what numbers
should be included in each, you may want to identify each list by name (for
example, "New England Customers" or "local Emergency Numbers") in
addition to the numbers that already appear on the form (List 01, List 02,
etc.).
Under "Allowed Lists" . . .
Write the name, if any, that you want to use to identify each list on the
line next to the list's code number (List 01, List 02, List 03, etc.)
2-14
Section 2: Planning the System
Allowed Lists Created
Under "Allowed Lists" . . .
Write area codes, local exchange codes, etc., on the lines next to the
"Item" numbers to create your allowed lists.
Allowed Lists Assigned
Now that you've created some allowed lists, you should decide how you want
to assign them to restricted voice terminals when you administer the system.
Under "Call Restrictions," in the "Allowed Lists Assigned" column . . .
Write the allowed list number(s) (01, 02, 03, etc.) on the line for each
restricted voice terminal you want to assign one or more lists to when you
administer the system.
Keep you completed Call Restrictions and Allowed Lists Directory in a place
where you can find it easily for system administration.
Call Restrictions and Allowed Lists Directory
2-15
System Speed Dial Directory
You can assign system speed dial codes to frequently called telephone numbers.
Then people in your business can call any of these telephone numbers by
dialing its 3-character code. You can also assign these codes to account
numbers that you want to print out on call reports if your system has the Call
Report (often referred to as Station Message Detail Recording [SMDR])
feature. People can then dial an account's 3-character code during a call to
add the account number to the information on the call report for that call.
Forty speed dial codes (#60 through #99) are available for assignment to
telephone numbers and/or account numbers. Each number can have up to 16
characters, including any of the following special characters:
●
p for pause
●
r for a switchhook flash (Recall)
●
s for stop
●
t for Touch-Tone enable
See the "System Speed Dial" entry in Section 5, "Reference," to find out how
to use these special characters.
TELEPHONE NUMBERS
In the "Telephone Number" column on the form . . .
Write the telephone numbers you want to encode next to the 3-character
dial codes (#60, #61, #62, etc.).
In the "Name" column . . .
Write the name of the person or organization to identify each telephone
number.
RESTRICTION
OVERRIDE
When you encode the telephone numbers in this directory during system
administration, you can mark some or all of them for restriction override.
Then people with restricted voice terminals can call these marked numbers by
dialing the 3-character system speed dial codes.
In the "Restriction Override" column . . .
Put a check mark on the line for each telephone number you want to mark
for restriction override when you administer the system.
If your system does not have the Call Report feature, you should now have a
complete set of planning forms. You can go on to Section 3 and administer
the system. If you do have the Call Report feature, read the following before
going on to Section 3.
System Speed Dial Directory
2-17
CALL REPORT
With the Call Report feature, your system prints out a report on every call
that meets the criteria you set during system administration. Figure 2-3 shows
a printout that contains several typical call reports. Each line beginning with
"C" represents an individual call report.
FlGURE 2-3 A Printout of Typical Call Reports
DATE
C
C
C
C
C
C
C
C
C
C
TIME
08/21/86
08/21/86
08/21/86
08/21/86
08/22/86
08/22/86
08/22/86
08/22/86
08/23/86
08/24/86
11:01
11:05
13:15
14:05
09:43
10:12
11:15
14:25
11:15
08:10
CALLED NUMBER
DURATION
LN
9090334
7879096565
110869685679714?
4697896
IN
8889914321
IN
110869685679714?
4697896
#67
00:01:13
00:06:24
00:13:06
00:09:00
00:02:16
00:12:18
00:17:09
00:08:15
00:19:11
00:12:14
8
6
4
3
4
7
3
4
3
5
STN
ACCOUNT
11
15
11
12
11
14
12
11
12
18
32145677
63354324
63354324
Notes:
1 Column headings (DATE, TIME, etc.) do not appear on Call
Report printouts.
2 An IN in the Called Number column indicates an incoming call.
3 A ? at the end of a number in the Called Number column
indicates that thte number called had more than 15 reported
digits.
As you can see from the reports in Figure 2-3, the system prints the number of
each outgoing cdl. If there's a telephone number you'd like to keep private—
say a number containing a long distance access code—you can give the
number a system speed dial code and mark it for privacy when you enter it
during system administration. Then the system will print the system speed
dial code instead of the telephone number on call reports, as the last call
report in Figure 2-3 shows.
Marked Telephone
Numbers
In the "Telephone Number" column on the form . . .
Put a star (*) in front of those numbers you want to mark for privacy when
you administer the system.
Account Numbers
You can also store account numbers under system speed dial codes. Then you
can use the speed dial code to add the account number to a call report in
order to identify the person or organization to whom the call should be
charged. Figure 2-3 shows three examples of account numbers printed out on
call reports.
Do not assign the same 3-character speed dial code to both a
telephone number and an account number.
NOTE:
2-18
Section 2: Planning the System
In the "Account Number" column . . .
Write the account numbers next to 3-character dial codes that do not
already have telephone numbers next to them.
In the "Name" column . . .
Write the name of the person or organization to identify each account
number.
You should now have a complete set of planning forms. Keep them together
in a safe place until you are ready to install and administer your system.
System Speed Dial Directory
2-19
System Configuration Form
Dial Signals
❑ Touch-Tone
❑ Rotary (pulse)
Long Distance Dialing
❑ Toll Prefix
❑ Area Code Only
Voice Terminals
Intercom
Number
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
Name
Location
Paging Groups
Group 1 Group 2
(Attendant)
(Call Report)
Outside Telephone Lines
Control Unit Jack
Telephone Number
Line Type
A
B
C
D
E
F
G
H
System Configuration Form
2-21
Line Assignments Form
Name
Icom
No.
Line
A
Line
B
Line
C
Line
D
Line
E
Line
F
Line
G
Line
H
Automatic
Line
Selection
Sequence
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
Outside Telephone Lines
Lines
Telephone Number
Line Type
A
B
C
D
E
F
G
H
Line Assignments Form
2-23
Call Restrictions and Allowed Lists Directory
Call Restrictions
Intercom
Number
Unrestricted
Toll
Restricted
Outward
Restricted
Allowed Lists Assigned
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
Allowed Lists
List 02
List 01
Item
01
02
03
04
05
06
07
08
09
10
Number
Item
Number
01
02
03
04
05
06
07
08
09
10
Call Restrictions and Allowed Lists Directory
2-25
List 03
Item
List 04
Number
Number
01
02
03
04
05
06
07
08
09
10
01
02
03
04
05
06
07
08
09
10
List 05
Item
List 06
Number
Item
Number
01
02
03
04
05
06
07
08
09
10
01
02
03
04
05
06
07
08
09
10
List 08
List 07
Item
Number
Item
01
02
03
04
05
06
07
08
09
10
01
02
03
04
05
06
07
08
09
10
2-26
Item
Section 2: Planning the System.
Number
System Speed Dial Directory
Dial
Code
Telephone Number
Account Number
Name
Restriction
Override
#60
#61
#62
#63
#64
#65
#66
#67
#68
#69
#70
#71
#72
#73
#74
#75
#76
#77
#78
#79
#80
#81
#82
#83
#84
#85
#86
#87
#88
#89
#90
#91
#92
#93
#94
#95
#96
#97
#98
#99
System Speed Dial Directory
2-27
Section 3: Administering the System
Introduction
You can begin using your MERLIN ® Plus Communications System right now.
Just make sure the system is set to generate the right dial signals for your
outside telephone lines and to recognize the long distance dialing procedure
for your area. To make these simple checks, see "Dial Signals" and "Long
Distance Dialing" under "Basic Administration" later in this section.
To take full advantage of your system's advanced technology, however, you
should plan to customize your system to fit the needs of your business. You
don't have to do it all at once. Look through this section for options and
features that best suit the way your business operates, and make the most
important settings first. You can add others later.
Before you begin to customize your system, you should understand the
meaning of the terms "administer" and "program" as they are used in this
manual:
●
●
INITIAL
ADMINISTRATION
ONGOING
ADMINISTRATION
Administer means to establish options and features that have
systemwide impact, such as assigning the outside lines each voice
terminal can access or defining system speed dial codes for everyone to
use.
Program means to assign features to an individual voice terminal. Most
people will probably program their own voice terminals. But you may
want to program certain features that can affect the calling patterns of
your business.
As you begin to set up your newly installed system, see the information under
the following headings for time-saving advice and instructions.
●
Administration Preview
●
Basic Administration
●
Customized Line Assignments
●
Systemwide Options
Use the Quick Reference Guide to System Administration in Section 6 to
make changes to the system once it has been set up and administered. If you
need more information on an administration procedure than the Quick
Reference Guide provides, look it up in Section 5, "Reference."
Introduction
3-1
Administration Preview
PLANNING FORMS
The information about your system recorded on the planning forms listed
below is important to both initial and ongoing system administration.
●
System Configuration Form
●
Line Assignments Form
●
Call Restrictions and Allowed Lists Directory
●
System Speed Dial Directory
If you haven't filled out any planning forms yet, you should do so now. It
won't take long, and it will save you time later. Section 2, "Planning the
System," contains copies of the forms and instructions for completing them.
When you've completed the forms you need for your system, go on to "Key
System Components."
KEY SYSTEM
COMPONENTS
If this is the first time you've administered the MERLIN Plus system, you
should take a few minutes now to get acquainted with the system's control
unit and the administrator/attendant console.
Control Unit
The control unit is the vital core of the system. It provides the power and
intelligence for all voice terminals, and it directs all incoming and outgoing
call traffic. All the system's memory, including system-wide administration
and voice terminal programming, resides in the control unit. Figure 3-1 shows
the control unit with the front cover removed.
FIGURE 3-1 Control Unit
Top cover removed
Power light
Warning light
MOH jack
Paging jack
Top cover
Control unit
label
Power and
warning lights
Line module
Station module
On/Off swtich
Administration Preview
3-3
Administrator/Attendant
Console
A 34-button deluxe voice terminal (Figure 3-2), which has a button with lights
every outside line and voice terminal, is the ideal administrator/attendant
console. The Line Buttons (above the dial pad) and the Auto Intercom
Buttons (to the right of the dial pad) give you one-touch access to each line
and voice terminal. The lights allow you to keep track of administration
procedures as well as changes in the status of the voice terminals is and the
outside lines.
You can perform most (but not all) administration procedures with a 10-button
voice terminal (Figure 3-3). Specifically, you cannot do the following with a
10-button set:
●
Change the makeup of paging groups
(See the "Group Page" entry in Section 5, "Reference," for details.)
●
Assign allowed lists to restricted phones
(See the "Allowed Lists" entry in Section 5 for details.)
●
Change the intercom number (and control unit jack) assignment for
the Call Report data collecter and printer
(See the "Call Report" entry in Section 5 for details.)
You administer the system and, if you choose, program the other voice
terminals in the system with the console in the administration mode (the
Test/Program [T/P] switch on the left side of the console set to P [down]).
You perform the everyday monitoring and call-handling tasks of the system
attendant with the console in the normal mode (the T/P switch set to the
center position).
The functions of some buttons on the administrator/attendant console change
as you switch from one mode to the other. The double entries on some of the
button labels shown in Figure 3-2 and Figure 3-3 indicate these changes in
function. The button's function in the normal call-handling mode is shown
above the line on the label, and its function in administration mode is shown
below the line.
3-4
Section 3: Administering the-System
FIGURE 3-2 34-Button Administrator/Attendant Console
Line
Buttons
Auto Intercom
Buttons
T
T/P Switch
P
Hi
Volume
Control
Lo
Dial Pad
Administration Preview
3-5
FIGURE 3-3 10-Button Administrator/Attendant Console
Line
Buttons
T
T/P Switch
P
Volume
Control
H i
Lo
Dial Pad
3-6
Section 3: Administering the System
ADMINISTRATION
MODE
Button Labels
As you just learned, you administer the system from the
administrator/attendant position with the console in administration mode.
The information under the next three headings tells you how to:
●
Make button labels for the administrator/attendant console
●
Enter administration mode,
●
Leave administration mode
The button labels on your administrator/attendant console have to show how
the functions of certain buttons change when you shift from the normal callhandling mode to the administration mode. Figure 3-2 shows you what the
button labels shouId look like for a 34-button voice terminal. Figure 3-3
shows the button labels for a 10-button voice terminal.
To make button labels for the voice terminal you plan to use as your
administrator/attendant console, do the foIlowing:
1
Remove the blank button labels from the voice terminal according to the
instructions that came with the voice terminal.
2
Fill in the button labels with pencil or erasable ink.
– For a 34-button voice terminal, follow the button labeling shown in
Figure 3-2.
– For a 10-button voice terminal, follow the button labeling shown in
Figure 3-3.
3
Reinsert the labels following the instructions that came with the voice
terminal.
On the button labels divided by a horizontal line, the term above the line
identifies the button's function when the console is in the normal callhandling mode. The term below the line identifies the button's function in
administration mode. Note that there is no Send Message/Administer button
on a 10-button voice terminal.
Entering Administration
Mode
You have to enter administration mode to set up the system initially and again
each time you use the attendant console to administer the system. Follow the
instructions in the box on the next page whenever you have to enter
administration mode.
Administration Preview
3-7
Entering Administration Mode
To enter administration mode:
1
Slide the T/P switch on the left side of the console to P (down).
The green lights next to the line buttons begin flashing.
The console rings every five seconds to remind you that it's in programming mode.
2
Touch Administer, or dial #01.
The green lights go off.
The red lights go on steady next to Administer and Restrict.
NOTE: A 10-button voice terminal doesn't have a button labeled
Administer. If you are using a 10-button voice terminal at the intercom
10 position, dial the 3-character code #01 in step 2.
Leaving Administration
Mode
Follow the boxed instructions below when you've finished an administration
session.
Leaving Administration Mode
To leave administration mode:
1
Slide the T/P switch on the left side of the console to the center
position.
The red lights next to Administer and Restrict go off.
The red light goes on next to a line button.
CENTRALIZED
PROGRAMMING
3-8
The people in your business may want to program their own voice terminals.
If so, the Training Manual, the User's Card, and Section 5, "Reference," all
include instructions for programming features onto voice terminals. Another
option available to you, as system administrator, is to program some or all
voice terminals from the administrator/attendant console. The boxed
instructions on the next page tell you how to do so. If you want two voice
terminals to have the same programming, the information under the next
heading, "Copy," tells you how to copy the programming from one voice
terminal to another.
Section 3: Administering the System
Centralized Programming
To program voice terminals from the administrator/attendant console.
do the following:
COPY
1
Enter administration mode.
2
Touch the Auto Intercom button or dial the intercom number for the
first voice terminal you want to program.
3
Touch Conference.
4
Program the voice terminal according to the instructions in the Training
Manual or in Section 5, "Reference."
5
Leave administration mode, or select another voice terminal for
programming as follows:
a
Touch Conference.
b
Touch the Auto Intercom button or dial the intercom number for
the next voice terminal.
c
Touch Conference.
d
Program the voice terminal.
If you want to copy outside line assignments and programmable features from
one voice terminal ( the source ) onto the same buttons on another voice
terminal ( the target ), the boxed instructions on the next page tell you how to
do so. But first you should understand the following points about the Copy
procedure:
●
The Copy procedure copies the following from the source
— Line assignments
— Automatic line selection sequence
— Call restrictions
— Line ringing options
— Personalized ring
— Voice announcement enable/disable
●
The Copy procedure also copies most other programmable features from
the source onto the same buttons on the target, overwriting any
features previously programmed onto those buttons on the target.
●
The Copy procedure does not copy allowed list assignments.
Administration Preview
3-9
Copy
To copy line assignments, call restrictions, and most programmable features
from one voice terminal ( the source ) to another voice terminal ( the target ),
do the following:
1
Enter administration mode.
2
Touch the Auto Intercom button or dial the intercom number of the
target voice terminal.
3
Touch Copy.
4
Touch the Auto Intercom number or dial the intercom number of the
source voice terminal.
5
Continue to administer the system, or leave administration mode.
NOTE: If you want to copy from one source to several targets, you have to
repeat steps 2, 3, and 4 for each target voice terminal.
CONFIRMATION AND
ERROR SIGNALS
Many of the administration and programming procedures described in this
manual require you to enter a star code (that is, dial * plus one or more
digits). Many procedures also require you to enter intercom numbers or other
sequences of digits.
Confirmation Signal
If you enter a star code the system recognizes and then enter intercom
numbers or another sequence of digits consistent with the star code, the
console beeps twice when you touch Administer to conclude the procedure.
The two beeps confirm allowable input.
Error Signal
If you dial a star code the system does not recognize, enter a nonexistent
intercom number, or enter one or more digits inconsistent with the
administration or programming procedure, the attendant console beeps once to
signal that you have made an error.
To recover from the error, do as follows:
1
Touch Administer.
2
Begin the procedure again.
This concludes the preview to system administration. Go on now to make
sure your system is ready to use.
3-10
Salon 3: Administering the System
Basic Administration
Basic administration should take no more than a few minutes. All the
information you need should be on your System Configuration Form.
DIAL SIGNALS
Locate the column headed "Dial Signals" on the System Configuration Form.
Is the box next to "Touch-Tone" checked? If so, you don't have to do anything
here. Your system is factory set to generate Touch-Tones when you dial an
outside call on any of your outside telephone lines.
But if the box next to "Rotary (Pulse)" is checked, you have to set the system
to generate rotary (pulse) signals when you dial outside calls. Set system for
pulse dialing as follows:
1
Enter Administration Mode.
The red lights go on the steady next to Administer and Restrict.
2
Dial *39
3
Touch Administer.
The console beeps twice.
Continue with administration, or leave administration mode.
Reversing the Procedure
If you ever have to reset the system for Touch-Tone dialing, follow the above
procedure, but dial *38 instead of *39 in step 2.
LONG DISTANCE
DIALING
Locate the column headed "Long Distance Dialing" on the System
Configuration Form. Is the box next to "Toll Prefix" checked? If so, you
don't have to do anything here. Your system is factory set for this type of longdistance dialing: toll prefix (1 or 0) + area code + telephone number.
But if the box next to "Area Code Only" has a check, you have to set the
system for this type of long-distance dialing (area code + telephone number) as
follows:
1
Enter administration mode.
The red lights go on steady next to Administer and Restrict.
2
Dial *37.
3
Touch Administer.
The console beeps twice.
4
Continue to administer the system, or leave administration mode.
Reversing the Procedure If you ever have to reset your system to toll-prefix dialing, follow the above
procedure but dial *36 instead of *37 in step 2.
SYSTEMWIDE LINE
ASSIGNMENTS
This simple procedure tells the control unit how many outside telephone lines
your system has. But it works only if your outside lines are plugged into an
unbroken sequence of line jacks on the control unit beginning with line jack
A. The System Configuration Form shows the number of lines you have and
the control unit line jack for each line under the heading "Outside Telephone
Lines."
Basic Administration
3-11
To set the systemwide line assignments, do the following:
1
Enter administration mode.
The red lights go on next Administer and Restrict.
2
Dial *4.
3
Dial the number of outside telephone lines in your system.
4
Touch Administer.
The console beeps twice.
5
PAGING GROUPS
Continue to administer the system, or leave administration mode.
When you filled in the "Paging Groups" columns on the System
Configuration Form, you learned the following about paging groups:
●
All voice terminals are automatically assigned to a single paging group,
the Page-All Group, which you cannot change.
●
Intercoms 10 through 19 are automatically assigned to Page Group 1;
intercoms 20 through 29 are automatically assigned to Page Group 2.
●
You can change the makeup of Page Groups 1 and 2 if you are using a
34-button voice terminal as your administrator/attendant console. (You
cannot use a 10-button voice terminal to change a paging group's makeup.)
●
You can assign the same voice terminal to both paging groups.
Look at the "Paging Groups" columns on the System Configuration Form. If
you plan to keep intercoms 10 through 19 in Page Group 1 and the remaining
intercoms in Page Group 2, you don't have to do anything here.
If you plan to change the makeup of the paging groups, do the following:
1
Enter administration mode.
The red lights go on next to Administer and Restrict.
2
Dial the code for the paging group you want to change (*71 for Group 1 or
*72 for group 2).
The green light goes on next to the Auto Intercom button for each voice terminal currently
assigned to the group.
3
Touch Drop to remove all voice terminals from the group.
All the green lights next to Auto Intercom buttons go off.
4
One after another, touch the Auto Intercom buttons for the voice
terminals you want to include in the paging group.
The green lights next to the Auto Intercom buttons go on as you touch the corresponding buttons.
5
Touch Administer.
The console beeps twice.
6
Repeat steps 2 through 5 to change the makeup of the other paging group.
7
Continue to administer the system or leave administration mode
If you want to change a paging group later on, see the "Group Page" entry in
Section 5, "Reference," or the Quick Reference Guide to System
Administration in Section 6.
This concludes basic administration. You can use your system now, just as it
is, and leave further administration until later. Or you can go on and
customize the outside telephone line assignments to individual voice terminals.
3-12
Section 3: Administering the System
Customized Line Assignments
As you filled out the Line Assignments Form, you learned that customizing
line assignments to voice terminals can help control costs and increase the
efficiency of your communications system. All the information you need to
customize line assignments should be on the Line Assignments Form.
When you enter administration mode and touch the Auto Intercom button for
a voice terminal, the green lights next to the line buttons on the console
show you which outside lines are currently assigned to that voice terminal.
Green light on = line is assigned m the voice terminal
Green light off = line is not assigned so the voice terminal
Your system comes from the factory configured so that all your outside lines
appear on the same line buttons on every voice terminal. These are the
system's original line assignments. A voice terminal retains its original line
assignments until someone administers it differently. If this is the first time
anyone has administered your system, all your voice terminals should have
their original line assignments.
If you have not performed the "Systemwide Line Assignments"
procedure described under "Basic Administration" earlier in this
section, the green lights next to the line buttons on your
administrator/attendant console may show that your system has more
outside lines than it really has. If this is the case, go back now to
"Basic Administration" and enter the correct number of outside lines
following the instructions under "Systemwide Line Assignments."
NOTE:
MERLIN Plus system line administration offers two choices:
KEEP THE ORIGINAL
LINE ASSIGNMENTS
●
You can keep the original line assignments on some or all of your voice
terminals.
●
You can customize the line assignments to some or all of your voice
terminals to better suit the needs of your business and individual voice
terminal users.
On the Line Assignments Form, there should be a check mark for each
outside line in the system to the right of the intercom numbers for those voice
terminals keeping their original line assignments. To make sure these voice
terminals have the original line assignments, do the following:
1
Enter administration mode.
The red lights go on next to Administer and Restrict.
2
One after another, touch the Auto Intercom buttons for each of these
voice terminals.
The green lights next to the line buttons should show that all of your
outside lines appear on each of these voice terminals. If you discover that
one or more lines do not appear on a voice terminal designated to keep
the original line assignments, you can use the procedure under the next
heading, "Customize Line Assignments," to give that voice terminal the
original line assignments.
3
Leave administration mode.
Customized Line Assignments
3-13
CUSTOMIZE LINE
ASSIGNMENTS
The check marks to the right of the intercom numbers on the Line
Assignments Form should show how you plan to customize the line
assignments to voice terminals.
Customizing a voice terminal's line assignments is simply a matter of removing
and adding lines. But keep the following points in mind:
●
On every voice terminal, the button directly above Conference is always
the Intercom button. You can't assign a line or feature to it.
●
On every voice terminal, the button above Transfer is always a
programmable feature button. You can't assign a line to it.
●
When you assign lines to a voice terminal, the system assigns them to line
buttons in the order shown in Figure 3-4 below. This sequence is also the
voice terminal's automatic line selection sequence—the order in which the
system selects lines for the voice terminal's outgoing calls-unless you
program a defferent automatic line selection sequence.
●
On any voice terminal, line buttons without lines assigned to them can
become programmable feature buttons.
FIGURE 3-4 The order in which the system assigns lines to buttons
To customize line assignments to voice terminals as indicated on the Line
Assignments Form, do as follows:
1
Enter administration mode.
The red lights go on next to Administer and Restrict.
2
Touch the Auto Intercom button or dial the intercom number for the first
voice terminal.
Green lights go on next to the buttons for lines currently assigned to the voice remind.
3-14
Section 3: Administering the System
3
Remove all the lines from the voice terminal.
To do this, touch each line button that has a green light on next to it.
The green lights go off as you touch the the corresponding line buttons.
4
Assign lines to the voice terminal in the order in which you want the lines
to appear on the voice terminal's line buttons.
This should be the order shown for the voice terminal in the
"Automatic Line Selection Sequence" column on the Line Assignments
Form, unless you have a reason for programming a different automatic line
selection sequence.
NOTE:
To do this, touch the button for the line you want to appear on the first
line button on the voice terminal (button number 1, just above Intercom,
in Figure 34.) Then touch the button for the line you want to appear on
the second line button (number 2 in Figure 3-4), and so on until the line
assignments on the voice terminal match the line assignments for that
voice terminal on the Line Assignments Form.
The green lights go on as you touch the corresponding line buttons.
5
Touch the Auto Intercom button or dial the intercom number for the next
voice terminal you want to customize, and repeat steps 3 and 4.
6
Continue to administer the system, or leave administration mode.
If you want to program an automatic line selection sequence for
a voice terminal that is different from the sequence in which outside
lines appear on the voice termird's line buttons, see the entry for
"Automatic Line Selection Sequence" in Section 5, "Reference."
NOTE:
ASSIGN BUTTON-FREE
LINE OPERATION
You can used this option to assign outside lines to a voice terminal without
assigning them to specific line buttons. This leaves the voice terminal's
buttons free for programmable features. See the entry for "Button-Free Line
Operation" in Section 5, "Reference," for more information about assigning
this option to a voice terminal.
This concludes outside line administration. You can go on now to
"Systemwide Options," or you can leave further administration for another
time.
Customized Line Assignments
3-15
Systemwide Options
This
. concluding phase of initial system administration includes instructions for
administering the following systemwide options:
ASSIGN CALL
RESTRICTIONS TO
VOICE TERMINALS
●
Call Restrictions
●
Allowed Lists
●
Call Reports (often referred to as SMDR)
●
System Feature Reports
●
System Speed Dial
The Call Restrictions and Allowed Lists Directory should show whether you
plan to restrict any of your voice terminals. Under "Call Restrictions" on the
form, the check marks to the right of the intercom numbers should show the
type of restriction, if any, you plan to place on each voice terminal.
When your system is first installed, all voice terminals are unrestricted. For
those voice terminals with a check mark in the "Unrestricted" column on the
form, you don't have to do anything here.
To assign outward call restrictions or toll call restrictions to voice terminals, do
the following:
1
Enter administration mode.
The red lights go on next to Administer and Restrict.
2
Touch the Auto Intercom button or dial the intercom number for the first
voice terminal you want to restrict.
3
Touch Restrict repeatedly until the green light next to Restrict displays
the signal for the type of call restriction shown for the voice terminal on
the Call Restrictions and Allowed Lists Directory.
Steady green light on = Unrestricted (all calls permitted)
Flashing green light = Toll restricted (only intercom and local calls permitted)
Green light off = Outward restricted (only intercom calls permitted)
4
Touch Administer.
The console beeps twice.
5
ADMINISTER ALLOWED
LISTS
Repeat steps 2 through 4 for the next voice terminal, or leave
administration mode.
If you plan to assign allowed lists of numbers to restricted voice terminals, you
should-have filled in one or more of the lists on the Call Restrictions and
Allowed Lists Directory. As the directory shows, you can have up to eight
allowed lists with up to 10 enties on each list. An entry can have up to six
digits.
The instructions that follow tell you how to:
●
Set up allowed lists
●
Delete a number from an allowed list
●
Remove all numbers from an allowed list
●
Assign allowed lists to voice terminals
Systemwide Options
3-17
You cannot administer this feature with a 10-button voice
terminal. You must have a 34-button administrator/attendant console
to assign allowed lists to voice terminals.
NOTE:
Set Up Allowed Lists
In order to assign an allowed list to a restricted voice terminal, you first have
to set up the allowed list in the system's memory. To set up an allowed list,
do the following:
1
Enter administration mode.
The red lights go on next to Administer and Restrict.
2
Dial the code for the list you want to set up.
(The codes are *01 through *08 for List 01 through 08 in the directory.)
3
Dial the 2-digit "Item" number (01 through 10 in the Allowed List
Directory) for the number you are adding to the list.
4
Dial the number you are adding to the list (a maximum of six digits).
The console beeps twice on the sixth digit to confirm the entry and remind you that you can't
enter another digit to this list entry.
The console does not beep when you enter a number with fewer than six digits to the list.
5
Touch Administer.
The console beeps twice.
6
To add another number to the same list, repeat steps 2 through 5.
You must begin each entry to List 01 by dialing *01, each entry to
List 02 by dialing *02, etc.
NOTE:
7
Delete a Number from
an Allowed List
Repeat steps 2 to 6 to set up another list, or leave administration mode.
To delete a number from an allowed list already in the system's memory, do
the following:
1
Enter administration mode.
The red lights go on next to Administer and Restrict.
2
Dial the code for the list.
(The codes for Lists 01 through 08 are *01 through *08.)
3
Dial the "Item" number (01 through 10) of the number you want to delete.
4
Touch Drop.
5
Touch Administer.
The console beeps twice.
6
Remove All Numbers
from an Allowed List
Continue to administer the system, or leave administration mode.
To clear all entries from a list, do the following:
1
Enter administration mode.
The red lights go on next to Administer and Restrict.
2
Dial the code for the list you want to clear.
(The dial codes for Lists 01 through 08 are *01 through *08.)
3
Touch Drop.
4
Touch Administer.
The console beeps twice.
5
3-18
Continue with administration, or leave administration mode.
Section 3: Administering the System
Assign or Remove
Allowed Lists
Use this procedure to assign an allowed list to a voice terminal or to remove
an allowed list from a voice terminal. Your Call Restrictions and Allowed
Lists Directory should show which lists to assign to each voice terminal.
To assign or remove an allowed list, do the following:
1
Enter administration mode.
The red lights go on next to Administer and Restrict.
2
Dial the code for the list you want to assign.
(The codes for Lists 01 through 08 are *01 through *08.)
3
Dial 00.
Green lights go on next to the Auto Intercom buttons for the voice terminals to which this list is
already assigned.
4
Touch the Auto Intercom button for the voice terminal to which you want
to assign the list.
Green light on = the list is assigned to the voice terminal
Green light off = the list is not assigned to the voice terminal
5
Touch Administer.
The console beeps twice.
6
Continue to administer the system, or leave administration mode.
If your system does not have the Call Report option, go on now to
"Administer the System Speed Dial Option." If you do have the Call Report
option, find out how to make it work the way you want in "Administer the
Call Report Option."
ADMINISTER THE CALL
REPORT OPTION
You must have a MERLIN Plus System Data Collector and a printer (AT&T
475 or equivalent) to print out call reports. With the Call Report option,
your system prints out a report on every call that meets the criteria you set
during this phase of system administration. Figure 2-3 in Section 2, "Planning
the System," shows some typical call reports.
For the Call Report option to operate correctly, you have to set the following:
Date and Time
●
Current date and time
●
Control unit jack for the printer
●
Minimum length of reported calls
●
Type of calls reported
Set the current date and time as follows:
1
Enter administration mode.
The red lights go on next to Administer and Restrict.
2
Dial *80.
3
Dial two digits for the month (01 through 12).
4
Dial two digits for the day (01 through 31).
5
Dial two digits for the year (00 through 99).
6
Touch Administer.
The console beeps twice.
Systemwide Options
3-19
7
Dial *81.
8
Dial two digits for the hour (00 through 23).
9
Dial two digits for the minute (00 through 59).
10
Touch Administer.
The console beeps twice.
11
Control Unit Jack
Go on to assign Call Report to a control unit jack, or leave administration
mode.
The system automatically assigns station jack number 19 on the control unit
to the data collector and printer for the Call Report option. If you want to
keep jack number 19 for the Call Report equipment, you don't have to do
anything here. Go on to "Minimum Length of Reported Calls."
If you want to assign the data collector and printer to a control unit jack
other than 19, do as follows:
1
2
If you haven't already done so, enter administration mode.
Dial *82.
The green light goes on next to the Auto Intercom button for the control unit station jack to
which the data collector and printer are currently assigned (jack 19 unless the setting has alredy
been changed).
3
Touch the Auto Intercom button for the control unit station jack you
want to use to connect the data collector and printer to the system.
The green light next to the Auto Intercom button you touch goes on.
The green light next to Auto Intercom button 19 goes off.
4
Minimum Length of
Reported Calls
Go on to set the minimum length of reported calls, or leave administration
mode.
The system is set to report calls lasting one minute or longer. If you want to
keep one minute as the minimum length for reported calls, you don't have to
do anything here. Go on to "Type of Calls Reported."
If you want a setting other than one minute, do as follows:
1
If you haven't already done so, enter administration mode.
2
Dial *83.
3
Dial one digit (0 through 9) for the number of minutes.
The system adds 10 seconds to the number of minutes you enter in
order to account for the time it can sometimes take to connect a call to
the right person. For example, if you dial 0 in this step, the minimum
length of a reported call will be 10 seconds (0 minutes, 10 seconds). If you
dial 9, the minimum length-will be 9 minutes, 10 seconds. The extra 10
seconds is not added to the call's duration on the call report.
NOTE:
4
Touch Administer.
The console beeps twice.
5
3-20
Go on to set the type of calls reported, or leave administration mode.
Section 3: Administering the System
Type of Calls Reported
You can set the system to report either outgoing calls only, or both outgoing
and incoming talk. To set the type of calls reported, do as follows:
1
If you haven't already done so, enter administration mode.
2
Dial *84.
3
Dial the the one-digit code for the calls reported option you want:
1 = outgoing calls only
2 = outgoing and incoming calls
4
Touch Administer.
The console beeps twice.
5
Continue to administer the system, or leave administration mode.
If your system is equipped for the Call Report option, it can also print out
System Feature Reports. Go on now to "Administer the System Feature
Reports Option" to learn more about this option.
ADMINISTER THE
SYSTEM FEATURE
REPORTS OPTION
With the System Feature Reports option, you can print out reports telling you
how your system is currently administered and configured, and how each voice
terminal is programmed. For descriptions of the reports and instructions for
printing them, see the entry for "System Feature Reports" in Section 5,
"Reference."
Like the Call Report option, the System Feature Reports option requires the
current date and time as well as a station jack on the control unit for the data
collector and printer. If you've already set the date, time, and control unit
jack for the Call Report option, you don't have to do anything here. If you do
have to set the date, time, and control unit jack assignment, follow the
instructions under "Administer the Call Report Option."
ADMINISTER THE
SYSTEM SPEED DIAL
OPTION
You can assign system speed dial codes to frequently called telephone numbers
or to account numbers you want to appear on call reports (if you have the Call
Report option).
Assign Codes to
Telephone Numbers
As you learned when you planned your system, you can store telephone
numbers under system speed dial codes with or without Restriction Override.
You can also specify which telephone numbers stored under codes will be
printed out in full on call reports and which will be identified in the reports
by system speed dial code only. Your System Speed Dial Directory should
show which, if any, numbers you have designated for Restriction Override and
which, if any, you have designated as private (that is, not to be printed on call
reports).
Systemwide Options
3-21
The telephone number can have up to 16 characters, including these special
characters:
– For a p (pause), touch H o l d .
– For an s (stop), touch D r o p .
– For an r (switchhook flash), touch Recall and then touch H o l d .
NOTE: This special character for the switchhook flash works only as the
first character in a sequence of characters stored under a system speed dial
code. If it appears anywhere but first in the sequence, it automatically
disconnects the call at the point when the system dials the switchhook
flash.
– For a t (Touch-Tone enable), touch Transfer.
If you want to include a pound symbol (#) in a sequence of
characters to be stored under a system speed dial code, you have to
dial the pound symbol twice (##) at the point in the sequence where
you want it inserted when you enter it in step 2 below. Otherwise the
system will think you're requesting another speed dial code when you
dial the #. The system will enter only one of the two pound symbols
you dial in the stored sequence.
NOTE:
To assign a system speed dial code to a telephone number and store it in the
system's memory, do the following:
1
Enter administration mode.
The red lights go on next to Administer and Restrict.
2
Find the telephone number in the System Speed Dial Directory, and dial
the 3-character code (#60 through #99) you are assigning to that number.
3
Dial one of the following codes:
Dial *90 to a assign the speed dial code without Restriction Override.
or
Dial *92 to assign the speed dial code with Restriction Override.
4
To assign the code to a telephone number and designate the telephone
number as private (will not be printed out on call reports) or public (will be
printed out on call reports), dial one of the following:
Dial * plus the telephone number (private),
or
Dial the telephone number (public).
The console beeps twice on the sixteenth character to confirm the entry and to remind you that
you can't add another character m this entry.
The console does not beep on an entry of fewer than 16 characters.
5
Touch Administer.
The console beeps twice.
3-22
6
Repeat steps 2 through 5 for each telephone number you want to encode.
7
Go on to assign codes to account numbers, or leave administration mode.
Section 3: Administering the System
Assign Codes to
Account Numbers
An account number on a call report allows you to identify the person or
organization to whom the call should be charged. As you learned when you
planned your system, you can store account numbers in the system under
system speed dial codes. Your System Speed Dial Directory should show the
codes you plan to assign to your account numbers.
NOTE: The 3-character codes available for account numbers are the
same as those available for telephone numbers #60 through
#99. Do not assign the same 3-character code to both a telephone
number and an account number. If you use a client's telephone
number as that client's account number, you have to assign the
number a 3-character system speed dial code (for example, #61) for
speed dialing the client and another 3-character code (for example,
#81) for entering the number in the account number column on a call
record.
To assign a system speed dial code to an account number and store it in the
system's memory, do the following:
1
If you haven't already done so, enter administration mode.
2
Find the account number in the System Speed Dial Directory, and dial the
3-character code (#60 through #99) you are assigning to that number.
3
Dial *88.
4
Dial the account number (up to 16 digits).
The console beeps twice on the sixteeth character to confirm the entry and to remind you that
you can't add any more characters to this entry.
The console does not beep for an entry of less than 16 characters.
5
Touch Administer.
The console beeps twice.
6
Repeat steps 2 through 5 for each account number you want to encode.
7
Continue to administer the system, or leave administration mode.
This concludes initial system administration. Your system should now be set
to meet your immediate business needs. As you become more familiar with
the system, and as your communications needs grow, you may want to add
some options or features. When you have time, take a few moments to look
through Section 5, "Reference," and read about the many other systemwide
options and programmable features available to you with your MERLIN Plus
Communications System.
Systemwide Options
3-23
Section 4: Using The Attendant Console
Overview
As your company's system attendant, you will probably answer most calls that
come into the business and transfer many of those calls to other people in the
office. This section includes descriptions, instructions, and suggestions that
will help you transfer calls and use Auto Intercom buttons, the Loudspeaker
Page and Group Page features, the Send Message feature, and the headset.
For more information about any of the MERLIN® Plus Communications
System features discussed here, refer to Section 5, "Reference."
THE ATTENDANT
CONSOLE
The main attendant console, plugged into jack 10 on the control unit, also
serves as the administration voice terminal. All of the company's lines appear
on separate buttons on the administrator/attendant console. It is important
that, as the attendant, you have an Auto Intercom button with lights for each
voice terminal in the system. Therefore, most attendants use a 34-button
deluxe voice terminal that has enough buttons for lines and Auto Intercom
buttons. When you plug your 34-button voice terminal into intercom jack 10
on the control unit, your console automatically has a button for every line and
an Auto Intercom button for every person in the system.
If you are using a 10-button voice terminal as an administrator/attendant
console, all the lines to which your system has access will appear on separate
buttons on your voice terminal, but you will probably not have an Auto
Intercom button for each person in your system. Therefore, when you want to
place an intercom call or transfer a call, you may need to dial the person's
intercom number rather than use an Auto Intercom button. Since the
10-button voice terminal does not have a Send Message button, you must use
a special procedure described in "Using the Send Message Feature" in this
section in order to turn on the Message light at the voice terminal of the
person who has a message waiting.
On the following two pages are illustrations of the 34-button deluxe voice
terminal and the 10-button Hands Free Answer on Intercom (HFAI) voice
terminal. Look at the picture of the type of voice terminal that you are using
and check the location of the buttons and the dial pad.
If you need to check the initial button assignments for the 34-button deluxe
administrator/attendant console in regular call-handling mode, see Section 3,
"Administering the System."
Overview
4-1
FIGURE 4-1 The 34-button deluxe voice terminal
Line
Buttons
T
T/P Switch
P
Hi
Volume
Control
Lo
Dial Pad
4-2
Section 4: Using The Attendant Console
Auto Intercom
Buttons
FIGURE 4-2 The 10-button HFAI voice terminal
Line
Buttons
T
T/P Switch
P
Volume
Control
Hi
Lo
Dial Pad
Overview
4-3
Handling Calls
As the system attendant, you will be answering most of the incoming calls.
To handle the calls efficiently, you may find it helpful to know about the
following features:
TRANSFERRING CALLS
●
Transferring calls
●
Using the Auto Intercom buttons for people in your system
●
Making announcement through the loudspeaker paging system, if your
system has one, and through the voice terminal speakers
●
Using the Send Message feature
●
Changing the ringing options on your console or helping others to
change the ringing options for their voice terminals
●
Using Night Service when you are off duty
●
Using the headset
Since an important part of your job may be to screen calls and then transfer
them to the appropriate people, you should be familiar with either of the
following ways of transferring calls.
●
Transferring Calls by Dialing the Intercom Number
To transfer a call to someone by dialing his or her intercom number:
●
1
Touch Transfer.
2
Dial the person's intercom number.
3
Hang Up.
Transferring Calls with One-Touch Transfer
To transfer a call to someone using One-Touch Transfer:
1
With the call in progress, touch the Auto Intercom button of the
person to whom you want to transfer the call.
2
When you hear a beep, announce the call.
3
Hang up.
If the person has activated the Voice Announcement Disable feature or
if the person is using the intercom line at his or her voice terminal,
you cannot announce the call.
Handling Calls
4-5
●
Screening Calls
When you screen a call, you first discuss the call with the person to
whom it is to be transferred. There are many reasons for consulting
about the call. For example, a person may want to obtain a file before
taking the call, may be busy and not want to answer the call at the
moment, or may want the attendant to answer the call and take a
message.
To screen a call:
1
Touch Hold.
2
Touch Intercom and dial the intercom number of the person to
whom the call may be transferred.
or
Touch the person's Auto Intercom button.
3
Announce the call and ask if it will be accepted.
If the person has activated the Voice Announcement
Disable feature or if the person is using the intercom line at his or
her voice terminal, you cannot announce the call.
NOTE:
If the person chooses not to accept the call:
a
Touch the held calI's line button.
b
Advise the caller.
c
Hang up.
If the person chooses to accept the call:
a
Hang up.
By programming Auto Intercom buttons on your attendant console, you can
increase the efficiency of call handling in several ways:
●
An Auto Intercom button allows you to quickly and easily transfer
calls:
●
The lights next to Auto Intercom buttons indicate when others in your
office are using their voice terminals. If the green light is on next to
an Auto Intercom button, it means the person at that intercom
number is using the voice terminal or has activated the Do Not Disturb
feature.
●
If the green light next to the person's Auto Intercom button is
flashing, it means that the person is calling you.
Be sure to type or write the names of the people in your office on the
appropriate Auto Intercom buttons.
4-6
Section 4: Using The Attendant Console
To call someone in your MERLIN Plus system with one touch:
1
USING THE
LOUDSPEAKER PAGE
AND GROUP PAGE
FEATURES
Touch the Auto Intercom button for the person you want to call.
The Loudspeaker Page or the Group Page feature makes it easy for you to
announce calls to people who are not always at the same location. When a
call comes in, you can put the call on hold and page the person for whom the
call is intended.
The Loudspeaker Page feature requires a loudspeaker paging system connected
to your MERLIN Plus system. (For more information about using the
Loudspeaker Page feature and connecting the loudspeaker paging system to the
MERLIN Plus system control unit, see Section 5, "Reference.") With the
Group Page feature, you can make an announcement through the voice
terminal speakers in your system.
You can program a button or use a dial code to access these features.
To use a Loudspeaker Page button:
1
Touch Loudspeaker Page.
2
When you hear a beep, lift your handset and make your announcement.
To use the Loudspeaker Page feature by dialing a code:
1
Touch Intercom.
2
Lift your handset.
3
Dial 6.
4
When you hear a beep, make your announcement.
When you hang up, the loudspeaker turns off automatically.
Handling Calls
4-7
To use a programmed button to make an announcement through a group of
voice terminal speakers:
1
Touch the Group Page button for the group you want to page.
2
When you hear a beep, lift your handset and make the announcement.
To page a group using a dial code:
1
Dial a code for the group you want to page.
70 = Page-All (all voice terminals in the system)
71 = group 1
72 = group 2
2
USING THE SEND
MESSAGE FEATURE
When you hear a beep, speak into your handset.
When someone in the MERLIN Plus system has a message, you can turn on
the Message light at the person's voice terminal to indicate that there is a
message waiting.
1
Touch Send Message.
2
Touch the Auto Intercom button of the person for whom you have a
message.
A red light goes on next to the Auto Intercom button for that person.
To turn off the message light at another voice terminal:
1
Touch Send Message.
2
Touch the person's Auto Intercom button.
The red light goes off.
If you are using a 10-button voice terminal as the attendant console, you can still
use the Send Message feature. However, unless you have an Auto Intercom
button for the person for whom you are saving a message, you will not know if
the Message light at his or her voice terminal is on.
4-8
Section 4: Using The Attendant Console
To use a 10-button voice terminal to turn on the Message light at another
voice terminal:
a
Dial #01.
b
Touch an Auto Intercom button, if you have one for the person.
or
Dial the 3-character Send Message button code opposite the person's
intercom number as found on the chart.
If the
person's
intercom
number is:
Dial this
Send
Message
button code:
If the
person's
intercom
number is:
Dial this
Send
Message
button code:
Intercom 10
#22
Intercom 20
#03
Intercom 11
#21
Intercom 21
#04
Intercom 12
#20
Intercom 22
#05
Intercom 13
#19
Intercom 23
#06
Intercom 14
#18
Intercom 24
#07
Intercom 15
#17
Intercom 25
#08
Intercom 16
#16
Intercom 26
#09
Intercom 17
#15
Intercom 27
#10
Intercom 18
#14
Intercom 28
#11
Intercom 19
#13
Intercom 29
#12
For example, if you want to turn on the Message light at Intercom 15, but do
not have an Auto Intercom button for that person, look for Intercom 15 on
the chart above. Opposite Intercom 15 you will find the Send Message button
code, #l?. Then you would dial #01 plus #17 to send the message.
SELECTING RINGING
OPTIONS
You can program any outside line to ring immediately at your console, to ring
after a delay, or not ring at all. You will probably want to program most lines
at your console to ring immediately, but if you answer calls on a certain line
only when someone else doesn't answer them, program the line for delayed
ringing. You may want to program the lines at other people's voice terminals
for no ring so that they are not interrupted while they work.
It may be advisable to select someone in the office to answer calls when you
are busy or not at your desk The lines at that person's voice terminal should
be programmed for delayed ring. The backup person may also want to
program a Ring Option Override button for his or her voice terminal. When
the backup person must answer calls that would ordinarily ring at your
console, he or she can touch the Ring Option Override button and have all
calls ring immediately at his or her voice terminal.
Handling Calls
4-9
USING NIGHT SERVICE
USING THE HEADSET
During the night or on weekends when you are off duty, you can still make it
convenient for someone else, such as a guard, to answer calls. You do so with
the Night Service feature. There are two ways to provide Night Service for
your office:
●
You may want to provide the person with a 34-button voice terminal
that has all the lines, or the person may prefer to monitor the
attendant console and answer calls there. Be sure that all lines on
which calls may come in after hours are set for immediate ring. If the
lines are not normally set for this ringing option, the person can
activate a Ring Option Override that he or she has programmed for the
voice terminal. (See "Ring Option Override" in Section 5,
"Reference.")
●
The backup person can also answer calls that come in after hours by
programming a Call Pickup button so that he or she can pick up calls
that come in at the administrator/attendant console. Since the
attendant console has all the lines of your MERLIN Plus system, the
person answering calls after hours can pick up calls by touching the
Call Pickup button whenever the attendant console rings. (See "Call
Pickup" in Section 5, "Reference.") If the person is in another part of
the building, the attendant can connect his or her console and an
extra alert device to a Supplementary Alert Adapter (see
"Supplementary Alert Adapter" under "Accessory Equipment" in
Section 5, "Reference") so that each time a call comes in, an extra
alert device goes on.
If you have a heavy call-handling load, you may want to use a headset with
the headset adapter rather than lifting the handset throughout the day. (For
more information about the headset and the headset adapter that connects the
headset to the voice terminal, see Section 5, "Reference.")
To place a call using your headset:
1
Touch On/Quiet on the headset adapter.
The green light next to the button goes on.
2
Dial the outside number.
To answer a call:
1
Touch On/Quiet on the headset adapter.
To mute the microphone:
1
Hold down On/Quiet on the headset adapter.
To hang up:
1
Touch Off on the headset adapter.
The green light next to On/Quiet goes off.
4-10
Section 4: Using The Attendant Console
Section 5: Reference
Overview
This section of the MERLIN ® Plus System Manual provides the information
you need to program, administer, and use the many MERLIN Plus system
features. It also tells you how to use the accessory equipment that you can add
to your system.
There are two main groups of information in this section:
●
MERLIN Plus System Features includes those that come with the
MERLIN Plus system voice terminal and that individual users can
program onto the voice terminal, those features that the attendant
uses, and those that the system administrator assigns to the system.
●
Accessory Equipment includes the additional hardware that can be
used with the MERLIN Plus system.
For your convenience, the individual features and the accessories are listed
alphabetically in two separate sections, Therefore, you can quickly refer to
the entry for each feature or accessory when you need to use it.
Overview
5-1
MERLIN Plus System Features
Your MERLIN Plus system offers features that provide effective telephone
service both on a business-wide and personal basis. In order to meet company
priorities and needs, the system administrator can assign lines and add features
that will benefit the whole system. The voice terminals (telephones) in the
MERLIN Plus system come ready to use with many preassigned features, such
as Transfer and Hold. However, people in your system can also add features
to their individual voice terminals, such as Privacy or Saved Number Redial,
that will help them handle calls easily and efficiently.
The information included in each feature description in "MERLIN Plus
System Features" is divided into five headings:
●
Description
The description of the feature tells what it does and its advantages for
those people using it.
●
Considerations
Special considerations include any qualifications the person using the
feature should know about. It also includes ways in which the feature
can or cannot be used, or other features it can or cannot be used with.
●
Administration
Administration procedures tell the system administrator how to
administer the feature using the administrator/attendant console. For
complete information on system administration, refer to Section 3,
"Administrating the System."
●
Programming
The term "programming" refers to customizing a voice terminal to suit
the needs of the person who will be using it. Brief programming
instructions and programming codes are included for each
programmable feature. Directions for programming features onto
available programmable buttons on a voice terminal also appear in the
MERLIN Plus System Training Manual.
●
How to Use
Procedures for using each feature are divided into specific steps so that
a person can easily and efficiently use his or her voice terminal.
MERLIN Plus System Features
5-3
Abbreviated Ringing
When another line rings while you are busy on a call, your voice terminal
rings only once. In this way you are aware that you have another call, but it
does not interrupt the call in progress.
After the ringing cycle stops, the green light continues to flash to remind you
of the other call.
CONSIDERATIONS
None
ADMINISTRATION
None
PROGRAMMING
None
HOW TO USE
If you want to pickup the new call, you can place the call in progress on hold
and touch the line button of the new call. You don't need to hang up first.
Account Number Entry
DESCRIPTION
You can use account numbers to identify the department, project, or client to
whom the call should be charged. If your system uses the Call Report feature
(often referred to as Station Message Detail Recording [SMDR]), you can
include these account numbers in the call reports. (See "Call Report.")
There are two methods you can use to enter account numbers on a printed
call report: a quick method and a general method.
●
●
5-4
Section 5: Reference
Option A—The Quick Method: The quick method of entering an account
number on a call report is to dial a 3-character System Speed Dial code
that the system administrator has stored in the system (see "System Speed
Dial") or a 3-character Personal Speed Dial code that you have assigned to
an account number (see "Personal Speed Dial"). While you have a call in
progress, you simply dial the 3-character speed dial code that corresponds
with the account code. You can dial the code with one touch by
programming a button for the 3-character code.
Option B—The General Method: The general method of entering an
account number on a call report is to use a programmed Account Number
Entry button. While you have a call in progress, you simply touch the
Account Number Entry button (a light goes on beside the button so that you
know the account number will be entered) and dial all the digits of the
account number. You can also program buttons or speed dial codes for
frequently used account numbers. If necessary, you can dial extra numbers for
sub-accounts.
Most businesses will be satisfied with the quick method of entering account
numbers on a call report. The general method is recommended for businesses
that have many accounts, or in which there is no central accounting
organization and users must invent their own codes.
CONSIDERATIONS
This feature can be used only with outside calls; it cannot be used with
intercom calls.
If the system administrator has specified that the Call Report feature does not
report incoming calls, account codes can be entered only for outgoing calls.
There is a maximum of 16 characters available for an account number entry.
The system beeps twice to remind the administrator that he or she cannot dial
any more characters. If the administrator dials less than 16 characters, the
system does not beep.
The system administrator should give a copy of the System Speed Dial code
assignments to each person in the system who will use those codes.
ADMINISTRATION
If your responsibilities do not include system administration, skip this
information.
Before you assign a System Speed Dial code (#60 through #99) to a specific
account number, refer to the System Speed Dial Directory that you have filled
out.
To administer Account Number Entry codes:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial the 3-character code (#60 to #99) that you are assigning to the
account number. Make certain that you have not already assigned a
telephone number to that speed dial code.
3
Dial *88.
4
Dial the account number.
You can also use a client's telephone number as an account number. For
that purpose dial *88 and then dial the telephone number.
5
Touch Administer.
The console beeps twice.
6
Repeat steps 2 through 5 for each account number or telephone number to
which you are assigning a System Speed Dial code.
7
Leave administration mode by sliding the T/P switch to the center
position.
MERLIN Plus System Features
5-5
PROGRAMMING
TO program a general Account Number Enter button (program this feature on
a button with lights):
1
2
Label the button Account Number Enter.
Slide the T/P switch to P.
The voice terminal rings every 5 seconds to remind you that you are programming and that you
cannot place or receive calls.
3
Touch the button you want to program.
4
Dial *82.
5
Slide the T/P switch to the center position.
To program a button for a specific account number or System Speed Dial code
assigned to an account number:
1
Label the button Account Number plus the name of a client or project.
2
Slide the T/P switch to P.
The voice terminal rings every 5 seconds to remind you that you are programming and that you
cannot place or receive calls.
3
Touch the button you want to program.
4
Dial *88 plus the account number.
or
Dial *95 plus the right # code number from 60 through 99 from a list that
your administrator can give you. You do not need to include the # when
you dial.
5
HOW TO USE
Slide the T/P switch to the center position.
To use a general Account Number Enter button:
1
While you have a call in progress, touch Account Number Enter.
The green light next to the button goes on.
2
3
Dial the account number for the account to which you want to charge the
call.
or
Dial a System Speed Dial code (#60 through #99) for the account number
to which you want to charge the call.
Touch Account Number Enter again.
The green light goes off.
5-6
Section 5: Reference
If you enter the account code incorrectly, keep the call in progress and repeat
the above procedure.
To use a button for a specific account number:
1
While you have a call in progress, touch the Account Number button for
the particular account number to be recorded.
Allowed Lists
DESCRIPTION
When the system is installed, people can use their voice terminals to place
intercom, local, and toll calls. However, the system administrator can restrict
any voice terminal to intercom or local calls. (See "Call Restriction.") If
restricted voice terminals require additional Calling access, the administrator
can designate a list of numbers (an allowed list) that people may call despite
the established restrictions.
CONSIDERATIONS
Allowed lists allow you to control the cost of your monthly phone bill, but
still let you place all the business calls you need from any voice terminal in
the system.
The administrator may decide to store one or more System Speed Dial codes
with Restriction Override. All voice terminals in the system can use those
codes as a type of password that allows the person to dial certain outside
numbers. Those numbers may be called regardless of toll or outward call
restrictions previously placed on a voice terminal. (See "System Speed Dial.”)
If the system administrator is using a 10-button voice terminal to administer
the system, he or she cannot assign allowed lists. However, the administrator
can store System Speed Dial codes with Restriction Override so that voice
terminals in the system can dial selected outside numbers.
The system administrator can establish eight allowed lists for the system. They
are numbered 01 through 08 and each can have a maximum of 10 entries,
numbered 01 through 10. Each entry consists of an area code (for example,
201), and/or an exchange code (for example, 834), ardor emergency numbers
(for example, 911).
The administrator should not enter a toll prefix number, such as 1, as the first
digit of an allowed list entry. This is done automatically.
When the administrator has dialed the maximum six digits for an allowed list
entry, the system beeps twice to remind the administrator that he or she
cannot dial any more digits. If the administrator dials fewer than six digits,
the system does not beep.
MERLIN Plus System Features
5-7
ADMINISTRATION
If your responsibilities do not include system administration, skip this
information.
Before you administer allowed lists for your system, refer to the Allowed List
Directory that you have filled out.
To set up an allowed list:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial a * and a 2-digit code (01 through 08) that corresponds to the number
of the list.
For example, to add an entry to List 5, dail *05.
3
Dial the 2-digit number of the item in the allowed list (between 01
and 10).
For example, to add an entry to List 3 as the first item on the list, dial
*03 01.
4
Dial the number, area code, or exchange to be added to the list (maximum
six digits).
For example, to add the 201 area code and 834 exchange to List 2 as the
seventh item on the list, dial *02 07 201 834.
5
Touch Administer.
The console beeps twice.
6
Leave administration mode by sliding the T/P switch to the center
position.
To delete an entry from an allowed list:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial a * and a 2-digit code (01 through 08) that corresponds to the number
of the list.
3
Dial the 2-digit item number (01 through 10) of the entry you want to
delete.
For example, to delete the eighth entry of List 1, dial *01 08.
4
5
Touch Drop.
Touch Administer.
The console beeps twice.
6
5-6
Section 5: Reference
Leave administration mode by sliding the T/P switch to the center
position.
To clear all the entries from an allowed list:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial a * and a 2-digit code (01 through 08) that corresponds to the number
of the list you want to clear.
For example, to clear all entries from List 6, dial '06.
3
4
Touch Drop.
Touch Administer.
The console beeps twice.
5
Leave administration mode by sliding the T/P switch to the center
position.
Before you assign allowed lists to voice terminals in your system, refer to the
Call Restrictions and Allowed Lists Directory that you have filled out.
To assignor remove voice terminals for access to allowed lists:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial a * and a 2-digit code (01 through 08) that corresponds to the list you
want to assign to the voice terminal.
3
Dial 00.
The green light goes on next to the Auto Intercom button for each voice terminal to which this
list is already assigned.
For example, to assign List 2 to a voice terminal, dial *02 00.
4
Touch the Auto Intercom button for the voice terminal for which you are
giving access or removing access to the allowed list.
Green light on = the list is assigned to the voice terminal
Green light off = the list is not assigned to the voice terminal
5
Touch Administer.
The console beeps twice.
6
Leave administration mode by sliding the T/P switch to the center
position.
MERLIN Plus System Features
5-9
PROGRAMMING
None
HOW TO USE
Ask your system administrator what call restrictions, if any, he or she has
assigned to your voice terminal.
Auto Answer-All
NOTE: This feature requires a General Purpose Adapter and can be used
with a modem, an answering machine, a facsimile machine, or a cordless
telephone.
DESCRIPTION
If you want an optional piece of equipment, such as a modem, an answering
machine, or a facsimile machine, connected to your voice terminal, to turn on
automatically when you receive ringing calls, you need to program an Auto
Answer-All button.
CONSIDERATIONS
You cannot have both the Auto Answer-All and Auto Answer-Intercom
features activated at the same time.
ADMINISTRATION
None
PROGRAMMING
Program the Auto Answer-All feature on a button with lights.
To program an Auto Answer-Ail button for your voice terminal:
1
Label the button Auto Answer-All.
2
Slide the T/P switch to P.
The voice terminal rings every 5 seconds to remind that you are programming and that you
cannot place or receive calls.
5-10
Section 5: Reference
3
Touch the button you want to program.
4
Dial *75.
5
Slide the T/P switch to the center position.
HOW TO USE
To have a modem, answering machine, or facsimile machine answer calls
automatically:
1
Touch Auto Answer-All.
The green light next to the button goes on.
This feature remains active until you:
1
Touch Auto Answer-All again.
The green light next to the button goes off.
Auto Answer-Intercom
NOTE:
This feature is used with a hands-free unit.
DESCRIPTION
If you have an optional hands-free unit connected to your voice terminal and
you want it to turn on automatically when you receive intercom calls with
voice announcement, you need to program an Auto Answer-lntercom button.
CONSIDERATIONS
You can have both Auto Answer-Intercom and Auto Answer-All programmed
for your voice terminal, but the two features cannot be activated at the same
time.
ADMINISTRATION
None
PROGRAMMING
Program the Auto Answer-Intercom feature on a button with lights.
To program an Auto Answer-Intercom button for your voice terminal:
1
Label the button Auto Answer-Intercom.
2
Slide the T/P switch to P.
The voice terminal rings every 5 seconds to remind you that you are programming and that you
cannot place or receive calls.
3
Touch the button you want to program.
4
Dial *70.
5
Slide the T/P switch to the center position.
MERLIN Plus System Features
5-11
HOW TO USE
To have your hands-free unit turn on automatically when you receive
intercom calls with voice announcement:
1
Touch Auto Answer-Intercom.
The green light next to the button goes on.
To return to answering calls yourself:
1
Touch Auto Answer-Intercom again.
The green light next to the button goes off.
Auto Intercom
DESCRIPTION
You can use an Auto Intercom button for one-touch dialing of intercom
numbers. Program any 2-digit intercom number onto an Auto Intercom
button and use the button whenever you want to call the intercom number.
CONSIDERATIONS
In the MERLIN Plus system, you place an intercom call with
announcement. Your coworker hears your voice through the
speaker, but must lift the handset to respond to you. If he or
10-button HFAI or a 34-button BIS voice terminal, he or she
without lifting the handset.
a voice
voice terminal
she has a
can speak to you
However, if the person you are calling has activated the Voice Announcement
Disable feature, your intercom call rings rather than beeps at the person's
voice terminal.
Since a voice announcement does not interrupt an outside call in progress,
you can announce an intercom call to a person busy on another line.
You cannot have both an Auto Intercom button and a Manual Signaling
button for the same person. If you try to program both, you deactivate the
one that you programmed earlier. You can use either feature to place an
intercom call. (See "Manual Signaling.")
If you program this feature onto a button with lights, the green light next to
the button goes on when the person at that intercom number uses the voice
terminal or uses the Do Not Disturb feature. When the person calls you, the
green light next to the person's Auto Intercom button flashes.
5-12
Section 5: Reference
ADMINISTRATION
None
PROGRAMMING
A button with lights is recommended but not required for the Auto Intercom
feature.
To program an Auto Intercom button for your voice terminal:
1
Label the button with a name and intercom number.
2
Slide the T/P switch to P.
The voice terminal rings every 5 seconds to remind you that you are programming and that you
cannot place or receive calls.
HOW TO USE
3
Touch the button you want to program.
4
Dial *91 plus an intercom number.
5
Slide the T/P switch to the center position.
To place an intercom call with one touch:
1
Touch the Auto Intercom button for the intercom number you want to
dial.
Your voice terminal speaker goes on, and you hear a beep.
2
Lift your handset and begin speaking.
If the line is busy or if no one answers:
1
Touch Speaker to cancel the call.
Automatic Line Selection
DESCRIPTION
You can program the order in which your system selects outside lines when
you lift your handset to place a call. For example, you can program the line
you use most often to be the first line in the Automatic Line Selection
sequence. A line you use less often can be programmed to be the next line the
system selects. Then, when you lift your handset, the system automatically
selects the line you usually use. If that line is busy, the system then selects
your second choice unless that line is busy too, and so on.
You can include all or only some of your outside lines in an Automatic Line
Selection sequence.
MERLIN Plus System Features
5-13
CONSIDERATIONS
If you plan to program other features when you program Automatic Line
Selection, you must program Automatic Line Selection first. If you are
already in the middle of a programming session, slide the T/P switch to the
center position and then back to P before programming this feature.
The Automatic Line Selection order is for only outside lines; the line
selection does not include intercom lines. However, if you remove all outside
lines from your Automatic Line Selection sequence, your system will select an
intercom line when you lift the handset. (See "Intercom Preference.")
If you don't program an Automatic Line Selection sequence, you will get
outside lines according to the sequence in which they are plugged into the
control unit.
ADMINISTRATION
None
PROGRAMMING
To program an Automatic Line Selection sequence for your voice terminal:
1
Slide the T/P switch to P.
The voice terminal rings every 5 seconds to remind you that you are programming and that you
cannot place or receive calls.
HOW TO USE
2
Dial **
3
Touch the line buttons in the order you prefer.
4
If you want to continue programming other feature, dial ** again
Otherwise slide the T/P switch to the center position.
When you want to place an outside call:
1
Lift your handset.
The MERLIN Pluss system connects you to a free line in the Automatic Line Selection sequence.
Auxiliary Lines
DESCRIPTION
5-14
Section 5: Reference
The MERLIN Plus System provides an quxiliary jack, labeled "Aux", at the
top of each Line Module. This auxiliary line is bridged directly to outside Line
A or Line E, and does not go through the MERLIN Plus system control unit.
You can connect accessory devices to the system, and use these devices
independently of the system.. These devices include:
CONSIDERATIONS
●
Basic Telephones — During an electrical power outage, your MERLIN
Plus system will not function. However, you can plug a basic
telephone (not a MERLIN Plus system voice terminal) into the AUX
jack, and use it to place and receive calls .on Line A or Line E.
●
Facsimile Machines — You can also plug a facsimile machine into the
AUX jack. When calls come in on Line A or Line E, the FAX
machine will respond to them as it would if plugged into any other
outside telephone line.
●
Modems and Computers — You can plug a modem into the AUX line
and use it for transmitting and receiving data on Line A or Line E.
The modem will function on this line as it would on any other
outside telephone line. When using a modem, it is important that you
prevent other employees from using voice terminals connected to Line
A or Line E since this could interfere with data transmissions. You can
program Line A or Line E for privacy (see "Privacy on Lines A and
E"), thus preventing others from bridging onto calss on Line A. To
have the modem answer incoming calls automatically, simply set it up
for auto-answer as you would on any telephone line. You can place
outside calls with the modem either by connecting a basic telephone
and dialing manually, or by using the modem's autodial capabilities.
When a call comes in on Line A or Line E, it will ring both on the voice
terminals that are assigned to Line A or Line E and on any device connected
to the Line A or Line E auxiliary jack. If you are using the auxilary line for a
device such as a FAX or modem, you may want to use the No Ring option
(see "Ringing Options") to prevent calls from ringing on the voice terminals.
This will prevent employees from answering calls which should be going to the
accessory device connected to the auxiliary line.
If you do not want the accessory device to ring on incoming calls, you can
simply turn it off or set it not to ring, and program Line A or Line E for
normal ringing.
You cannot use a MERLIN Plus system voice terminal on the auxiliary line.
The system administrator can administer the Privacy feature for Line A and/or
Line E so that no one else in the system can bridge onto or monitor these
lines while a call is active on them. For more information, see "Privacy (on
Lines A and E)."
ADMINISTRATION
Decide the kind of device you want connected to the auxiliary jack. If you do
not want calls that come in on the device to ring at the voice terminal
plugged into Line A or Line E, program that voice terminal not to ring on
Line A or Line E. (See "Ringing Options.")
PROGRAMMING
If you want the device connected to the auxiliary jack not to ring and Line A
or Line E to ring immediately when calls come in, or vice versa, use the
Ringing Options feature. (See "Ringing Options.")
MERLIN Plus System Features
5-15
Use the basic telephone, facsimile machine, or modem and computer
connected to the auxiliary jack as you normally would.
Plug in the auxiliary telephone whenever you want to bridge or monitor Line
A or Line E.
Bridging
DESCRIPTION
If you share a line with another person, you can join (or "bridge" onto) a call
in progress on that line. In this way you can easily join a conference call by
just touching a line button and lifting your handset. (See "Conference.")
CONSIDERATIONS
Up to three people connected to the MERLIN Plus system, including the
originator of the call, can bridge onto a call at one time.
When a person bridges onto a call in progress, the red and green lights next to
the line button on your voice terminal flash alternately so that you know that
someone else has joined the call.
You cannot use the Bridging feature on a voice terminal with Button-Free
Line Operation.
If the person has activated the Privacy feature on his or her voice terminal,
you cannot bridge onto a call in progress at that voice terminal.
ADMINISTRATION
None
PROGRAMMING
None
HOW TO USE
To bridge onto a call in progress:
5-16
Section 5: Reference
1
Touch the line button associated with the call.
2
Lift your handset.
Button-Free Line Operation
DESCRIPTION
Button-Free Line Operation allows people with 5-button or 10-button voice
terminals to access lines, even though the lines do not appear on the voice
terminal buttons. Therefore, those voice terminals have additional free
buttons for needed programmed features. This feature is ideal for people who
need several lines, but who rarely handle more than one call at a time. To
place or answer a call, they just lift their handset, and the MERLIN Plus
system selects a free line for outgoing calls or the ringing line for incoming
calls.
CONSIDERATIONS
The system administrator can assign a maximum of eight lines to a button-free
voice terminal. However, if the administrator again wants lines assigned to
buttons on a voice terminal, he or she can assign only the number of lines for
which the voice terminal has line buttons. For example, if the administrator
has assigned eight lines to a 5-button voice terminal with Button-Free Line
Operation and decides to assign lines to voice terminal buttons, only four of
those eight lines appear. The features that the administrator or user has
programmed onto the voice terminal buttons will be replaced by lines.
With Button-Free Line Operation, the system administrator can administer the
individual voice terminals so that they ring or do not ring when calls come in.
(See "Ringing Options.") Button-Free Line Operation with the no ring option
is appropriate for voice terminals in public places, such as lobbies.
●
There are no red and green lights associated with lines to keep track of
call-handling features, such as Transfer or Hold.
The person with Button-Free Line Operation can answer transferred
calls and ringing lines by picking up the handset.
ADMINISTRATION
●
There is no way of knowing which line the system has selected for an
outgoing call. Therefore, make sure that all lines assigned to these
voice terminals are of the same type. Do not mix regular lines, WATS
lines, and Foreign Exchange lines.
●
You cannot program an Automatic Line Selection sequence on voice
terminals with Button-Free Line Operation. In this case, only your
system administrator can assign the sequence of lines for your voice
terminal.
●
You can use the Intercom. Hold, Transfer, and Call Pickup features,
but you cannot use the Bridging or the Conference feature.
If your responsibilities do not include system administration, skip this
information.
To make one or more lines on a voice terminal button-free:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
MERLIN Plus System Features
5-17
2
Dial the intercom number or touch the Auto Intercom button for the
voice terminal you are administering.
A green light goes on next to the Auto Intercom button. Green lights go on next to the buttons
of any lines already assigned to the voice terminal.
3
Touch the line button until the green light next to it shows the line
assignment you want:
Green light on = the line is assigned to the voice terminal
Green light off = the line is not assigned to the voice terminal
4
To make the line Button-Free, dial one of these two codes:
– Dial *31 if you want the voice terminal to ring.
– Dial *32 if you do not want the voice terminal to ring.
5
Touch Administer.
The console beeps twice.
6
Leave administration mode by sliding the T/P switch to the center
position.
To reassign lines to separate buttons on a voice terminal that has Button-Free
Line Operation:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Touch the Auto Intercom button for the voice terminal you are
administering.
3
Dial *34.
A green light should go on next to the lines that have been assigned to the voice terminal.
4
Touch Administer.
The console beeps twice.
5
Leave administration mode by sliding the T/P switch to the center
position.
PROGRAMMING
None
HOW TO USE
If you do not have a line button for a call that you have received or that has
been transferred to you, you can still put the call on hold using the Hold
button. To retrieve the call, you can use the Hold Retrieve feature. (See
"Hold Retrieve.")
5-18
Section 5: Reference
Call Pickup
DESCRIPTION
If you want to pick up a call that is ringing at another voice terminal, use the
Call Pickup feature.
You can use this feature in three different ways:
CONSIDERATIONS
●
Option A — You can use a dial code and dial the intercom number of
the ringing voice terminal.
●
Option B — You can program a Call Pickup button and dial the
intercom number of the ringing voice terminal.
●
Option C — You can program a One-Touch Call Pickup button for a
specific voice terminal in your business so that when the person is
away, you can answer that person's calls with one touch. You can
program a Call Pickup button for each voice terminal for which you
need to answer calls.
If the line on which the call is coming in appears on a button on your voice
terminal, you do not need to use the Call Pickup feature to answer the call.
You can just touch the line button on which the call is ringing and then lift
your handset.
If you want someone in the office, such as a guard, to answer calls that come
in after hours, program a Call Pickup button for calls that come in at the
administrator/attendant console. Since the attendant console has all the lines
of your MERLIN Plus system, the person answering calls after hours can pick
up all calls by touching the Call Pickup button whenever the attendant
console rings. If the person is in another part of the building, the attendant
can connect his or her console and an extra alert device to a Supplemental
Alert Adapter (see "Supplemental Alert Adapter" under "Accessory
Equipment"), so that each time a call comes in, an extra alert device goes on.
ADMINISTRATION
None
PROGRAMMING
You do not need to program Option A.
To program Option B:
1
Label the button Call Pickup.
2
Slide the T/P switch to P.
The voice terminal rings every 5 seconds to remind you that you are programming and that you
cannot place or recieve calls.
3
Touch the button you want to program.
4
Dial *85.
5
Slide the T/P switch to the center position.
MERLIN Plus System Features
5-19
To program Option C:
1
2
Label the button Call Pickup plus an intercom number.
Slide the T/P switch to P.
The voice terminal rings every 5 seconds to remind you that you are programming and that you
cannot place or receive calls.
HOW TO USE
3
Touch the button you want to program.
4
Dial *85 plus an intercom number.
5
Slide the T/P switch to the center position.
You can use a programmed button or a dial code to pick up a call at any other
voice terminal in the system.
To pickup a call ringing at any other voice terminal using Option A:
1
Lift your handset.
2
Dial #3.
3
Dial the intercom number of the voice terminal at which the call is
ringing.
To pick up a call ringing at any other voice terminal using Option B:
1
Lift your handset.
2
Touch the Call Pickup button you programmed above.
3
Dial the intercom number or touch the Auto Intercom button of the voice
terminal at which the call is ringing.
To pick up ringing calls at a specific voice terminal using Option C:
5-20
Section 5: Reference
1
Lift your handset.
2
Touch the One-Touch Call Pickup button you have programmed for the
voice terminal.
Call Report
NOTE: This feature is used with a MERLIN Plus system data collector and
an AT&T 475 printer or its equivalent.
DESCRIPTION
The Call Report feature, often called Station Message Detail Recording
(SMDR), enables a business to keep records of incoming and outgoing calls.
The information in a printed call report gives details about outgoing and
incoming calls: the date and time of each cdl, its duration, the line and voice
terminal on which the call was made or received, and the dialed numbers of
the outgoing call. Call reports are printed automatically as calls go out or
come in. This information helps a business build records of its telephone
traffic patterns and identify abuses in voice terminal privileges.
If an account code is entered when the call is made, the call report prints that
information for you. Account codes are helpful in billing customers and
different departments of the company for telephone calls that should be
charged to them. (See "Account Number Entry.") The data collector and
the printer can also print a System Feature Report, a list of the features that
have been administered to the system. (See "System Feature Report.")
CONSIDERATIONS
The Call Report features can only be used at the administrator/attendant
console.
When the system administrator administers the system for the Call Report
feature, he or she can set certain options for the feature.
●
The administrator should set the initial time and date, so that these
details appear correctly on the call report.
●
The system is set to have the data collector and the printer connected
to voice terminal jack 19. However, if the administrator is using a 34button deluxe voice terminal for administration, he or she can connect
the printer to any other voice terminal jack in the system, except jack
10.
●
The administrator can select the type of calls that appear on the call
report. The system is factory-set to have no calls reported. However,
the administrator can set the system for reporting outgoing and
incoming calls, or for reporting only outgoing calls.
●
The system is set to record outgoing calls that last at least 1 minute.
However, the system administrator can change that setting for a longer
(up to nine minutes) or shorter (as little as 10 seconds) minimum
duration.
●
The administrator can also specify which System Speed Dial codes are
printed on call reports, and which ones will be private.
The entries on a call report are preceded by a "C."
MERLIN Plus System Features
5-21
ADMINISTRATION
If your responsibilities do not include system administration, skip this
information.
Before you administer the Call Reports options for your system, refer to the
System Conjuration Form that you have filled out.
To administer the various Call Reports options for your system:
The Date and the Time. To set today's date:
1
Enter administration mode by sliding the T/P switch to P and touching.
Administer.
2
Dial *80.
3
Dial two digits for the month (01 through 12).
4
Dial two digits for the day (01 through 31).
5
Dial two digits for the year (00 through 99).
For example, if the date is March 24, 1986, dial *80 03 24 86.
6
Touch Administer.
The console beeps twice.
7
Leave administration mode by sliding the T/P switch to the center
position.
To set the current time:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial *81.
3
Dial two digits for the hour (00 through 23).
4
Dial two digits for the minute (00 through 59).
For example, if the time is 2:16 A.M., dial *81 02 16; if the time is 2:16
P.M., dial *81 14 16.
5
Touch Administer.
The console beeps twice.
6
5-22
Section 5: Reference
Leave administration mode by sliding the T/P switch to the center
position.
Control Unit Jack Assignment for the Call Report Feature. To specify the
voice terminal jack to which the data collector and the printer will be
connected (the system is factory-set for jack 19; if you are using a 10-button
voice terminal for administration, you cannot change this assignment):
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial *82.
The green light goes on next to the Auto Intercom button that corresponds with the jack to
which the data collector and the printer are currently assigned.
3
Touch the Auto Intercom button of the jack to which the data collector
and the printer are now connected.
The green light goes off.
4
Touch the Auto Intercom button of the jack to which the data collector
and the printer will be connected.
The green light next to the button goes on.
5
Touch Administer.
The console beeps twice.
6
Leave administration mode by sliding the T/P switch to the center
position.
Minimum Call Duration. To specify a minimum call duration other than 1
minute for call reporting:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial *83.
3
Dial one digit from 0 to 9 for the number of minutes.
For example, to specify a minimum duration of 1 minute, dial *83 1. To
specify a minimum duration of 9 minutes, dial *83 9.
4
Touch Administer.
The console beeps twice.
5
Leave administration mode by sliding the T/P switch to the center
MERLIN Plus System Features
5-23
Type of Documented Calls. To specify the type of calls that will be
documented (the system is set to have no calls reported):
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial *84.
3
Dial a number code 0 through 2 to specify the kind of calls to be reported
(the system is factory-set so that no calls are reported):
– If you do not want any calls reported, dial 0.
– If you want only outgoing calls reported, dial 1.
– If you want outgoing and incoming calls reported, dial 2.
4
Touch Administer.
The console beeps twice.
5
Leave administration mode by sliding the T/P switch to the center
position.
PROGRAMMING
None
HOW TO USE
None
Call Restriction
DESCRIPTION
When the system is first installed, people can use their voice terminals to
place intercom, local, and toll calls. However, the system administrator can
assign either of two types of call restrictions for selected voice terminals:
●
●
CONSIDERATIONS
Outward Call Restriction restricts voice terminals so that only
intercom calls can be placed.
Toll Call Restriction restricts voice terminals so that only intercom
and local calls can be placed.
Even if a voice terminal has Outward Call Restriction, the person can bridge
onto calls in progress, answer incoming calls, and place and receive intercom
calls.
If the outward call restrictions are too limiting, the administrator can
designate a list of numbers that individuals may call beyond the established
restrictions. (See "Allowed Lists.")
5-24
Section 5: Reference
If the administrator decides to store a System Speed Dial code with Restriction
Override, all voice terminals in the system can use the code as a type of
password that allows the person to access the outside number, regardless of toll
or outward call restrictions previously placed on the voice terminal. (See
"System Speed Dial.")
If there are two or more voice terminals in the system that will have the same
restrictions, the administrator can use the Copy feature to copy these
restrictions from one voice terminal to another. (See "Copy.")
ADMINISTRATION
If your responsibilities do not include system administration, skip this
information.
Before you begin to administer call restrictions for voice terminals in your
system, refer to the Voice Terminal Configuration Forms that you have filled
out.
To administer call restrictions to a voice terminal:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial the intercom number or touch the Auto Intercom button of the voice
terminal you want to restrict.
3
Touch Restrict until the green light beside it shows the kind of call
restriction you want the voice terminal to have.
Steady green light on = Unrestricted (All calls permitted)
Flashing green light = Toll restricted (local and intercom calls only)
Green light off = Outward restricted (intercom calls only)
4
Touch Administer.
The console beeps twice.
5
Repeat steps 2 through 4 for each voice terminal you want to restrict.
6
Leave administration mode by sliding the T/P switch to the center
position.
PROGRAMMING
None
HOW TO USE
Ask your system administrator what call restrictions, if any, he, or she has
assigned to your voice terminal.
MERLIN Plus System Features
5-25
Centralized Programming
DESCRIPTION
The Centralized Programming feature allows the system administrator the
convenience of programming-features onto individual voice terminals directly
from the administrator/attendant console. In this way there is no need to go
to each voice terminal to do the programming. This feature is useful when
the administrator is assigning Ringing Options for incoming calls.
CONSIDERATIONS
The system administrator must be certain that the appropriate feature buttons
on the voice terminals are accurately labeled.
The voice terminal being programmed must be idle. If the voice terminal is
busy or in program mode, the administrator hears a beep at the
administrator/attendant console, indicating that he or she cannot use this
feature until the voice terminal is idle again.
ADMINISTRATION
If your responsibilities do not include system administration, skip this
information.
To program a feature onto a voice terminal from the administrator/attendant
console:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Touch the Auto Intercom button for the voice terminal you want to
program.
3
Touch Conference.
Green lights go on next to the line button of lines already assigned to the voice terminal.
4
Follow the same steps to program the feature that you would follow if you
were at the voice terminal.
5
When you are finished programming the features for that voice terminal,
touch Conference again.
6
Leave administration mode by sliding the T/P switch to the center
position.
PROGRAMMING
None
HOW TO USE
None
5-26
Section 5: Reference
Conference
DESCRIPTION
When you want people outside the MERLIN Plus system to join a call in
progress, you can use the Conference feature. You can set up a conference
call that includes up to two outside people and yourself. In addition, up to
two people in your MERLIN Plus system can bridge onto the call. (See
"Bridging.")
CONSIDERATIONS
You must use the Drop feature when you want to disconnect one outside line
at a time from a conference call (See "Drop.") If you press the switchhook,
you end the call.
You cannot use the Conference feature on a voice terminal with Button-Free
Line Operation.
ADMINISTRATION
None
PROGRAMMING
None
HOW TO USE
To set up a conference call when one of the participants is already on the
line:
1
Touch Conference.
2
Touch a free line button.
3
Dial the outside number of the person you want to add to the conference
call.
If you don't want the person already connected to listen while you connect
the second person to the call:
1
Touch Hold.
2
Touch a line button.
3
Dial the outside number of the second person you want to include in the
conference.
4
Announce the conference call through your handset.
5
Touch Conference.
6
Touch the line button that you put on hold.
MERLIN Plus System Features
5-27
To remove yourself from a conference without ending the call:
Touch Hold.
To rejoin the call:
1
Touch a line button associated with the call.
To disconnect one outside line at a time from the call:
1
Touch Drop.
2
Touch the button of the line you want to disconnect.
Copy
DESCRIPTION
If there are two or more voice terminals that require the identical feature
assignments, the system administrator can use the Copy feature to copy the
line and programmable feature assignments from one voice terminal onto
another.
CONSIDERATIONS
When the administrator uses the Copy feature, the MERLIN Plus system
copies the line assignments from one voice terminal to the other. Feature
assignments are always overwritten by lines.
Several other features are also copied during the Copy process: Ringing
Options, Voice Announcement Enable/Disable, Automatic Line Selection,
and Personalized Ringing.
If you have a 5-button voice terminal, you cannot copy any lines or features
onto a larger voice terminal, or vice versa.
Be sure to label the buttons on the voice terminal to which lines or features
have been copied.
5-28
Section 5: Reference
If your responsibilities do not include system administration, skip this
information.
To copy line and feature assignments from one voice terminal to another:
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial the intercom number or touch the Auto Intercom button of the voice
terminal to which you want to copy line assignments.
3
Touch Copy
4
Dial the intercom number or touch the Auto Intercom button of the voice
terminal from which you are copying line assignments.
5
Touch Administer.
The console beeps twice.
6
Leave administration mode by sliding the T/P switch to the center
position.
7
Be sure to label the new line assignments on the voice terminal to which
you did the copying.
PROGRAMMING
None
HOW TO USE
None
Customized Line Assignment
DESCRIPTION
The system administrator can assign lines to any voice terminal in any order,
or choose not to assign particular lines to a voice terminal. The administrator
can use Customized Line Assignment if he or she wants to assign lines or
groups of lines to selected voice terminals with similar requirements for placing
and receiving calls. For example, this might include people within a particular
department who need the same line assignments as each other, but different
from line assignments of people in other departments. The administrator can
also assign personal lines that no one else in the system has access to. (See
"Personal Lines.")
CONSIDERATIONS
If a person in a system with customized line assignments does not have a
particular line assigned to his or her voice terminal, he or she can pick up a
ringing call on that line by using the Call Pickup feature. (See "Call
Pickup.")
MERLIN Plus System Features
5-29
If two or more voice terminals in the system will have the same line
assignments, the administrator can use the Copy feature to copy the line
assignments from one voice terminal to another. (See "Copy.")
A line jack with nothing plugged into it is called a nonequipped line
appearance, or "ghost line." To eliminate ghost lines, the administrator must
specify for the system how many lines the system contains. When the
administrator first sets up the system, the administrator dials *4 and the
number of lines in the system. For example, if the system contains six lines,
the administrator dials *46. (See Section 3, "Administering the System.")
ADMINISTRATION
If your-responsibilities do not include system administration, skip this
information.
Before you assign lines to voice terminals in your system, refer to the Line
Assignments Form that you have filled out.
To assign lines to a voice terminal:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial the intercom number or touch the Auto Intercom button for the
voice terminal that you are administering.
A green light goes on next to the Auto Intercom button. Green lights also go on next to the
buttons of any lines already assigned to the voice terminal.
3
Remove all of the lines by touching each line button that has a light next
to it.
The green light next to the line button goes off.
4
Touch each line button in the order in which you want them to appear on
the voice terminal.
Green lights go on next to the line buttons you touch.
5
Touch Administer.
The console beeps twice.
6
Leave administration mode by sliding the T/P switch to the center
position.
PROGRAMMING
None
HOW TO USE
The system administrator assigns lines to buttons for the whole system and for
individual voice terminals. Be sure that the lines that you have access to are
labeled on your voice terminal.
5-30
Section 5: Reference
Do Not Disturb
DESCRIPTION
When you are busy and do not want to receive calls, you can touch the Do
Not Disturb button, if you have programmed one onto your voice terminal.
When you receive outside calls, the green light next to the line button flashes,
but your voice terminal does not ring.
Calls transferred to you return to the sender, and intercom calls get a busy
signal.
When you activate the Do Not Disturb at your voice terminal, the green light
goes on next to your Auto Intercom button at other people's voice terminals.
CONSIDERATIONS
None
ADMINISTRATION
None
PROGRAMMING
The Do Not Disturb feature requires a button with lights.
To program a Do Not Disturb button for your voice terminal:
1
2
Label the button Do Not Disturb.
Slide the T/P switch to P.
The voice terminal rings every 5 seconds to remind you that you are programming and that you
cannot place or receive calls.
HOW TO USE
3
Touch the button you want to program.
4
Dial *71.
5
Slide the T/P switch to the center position.
To prevent calls from ringing at your voice terminal:
1
Touch Do Not Disturb.
The green light next to the button goes on.
This feature remains active until you:
1
Touch Do Not Disturb again.
The green light next to the button goes off.
MERLIN Plus System Features
5-31
Drop
DESCRIPTION
If you get a busy signal or no answer as you set up a conference call, or if you
want to disconnect one outside line at a time from a conference call, use the
Drop feature. For more information about using this feature, see "Conference."
CONSIDERATIONS
If you press the switchhook, you cut off everyone on the conference call.
ADMINISTRATION
None
PROGRAMMING
None
HOW TO USE
To disconnect one outside line at a time from a conference call:
1
Touch Drop.
2
Touch the button of the line you want to disconnect.
Group Listening
DESCRIPTION
If you want other people in your office to hear a call, you can turn on your
voice terminal speaker. Everyone can then hear the voice of the other person
on the call.
CONSIDERATIONS
Your speaker may make a squealing noise when
To prevent this noise, touch Speaker when you
ready to hang up your handset. Another way to
to turn down the volume control on your voice
ADMINISTRATION
None
PROGRAMMING
None
HOW TO USE
To allow others to hear a call:
1
5-32
Section 5: Reference
the handset comes close to it.
have completed a call and are
reduce the squealing sound is
terminal.
Without hanging up, touch Speaker, and continue your conversation. If
you have a 34-button BIS voice terminal, touch Speakerphone.
Group Page
DESCRIPTION
The system administrator can set up Group Page groups so anyone in the
system can use the Group Page feature to page up to 20 people at a time
directly through the voice terminal speakers.
You can have up to three paging groups. The Page-All group consists of all
voice terminals in the system; groups 1 and 2 can have up to 20 voice
terminals in each group.
CONSIDERATIONS
If the system administrator is using a 10-button voice terminal to administer
the system, he or she cannot change the factory-set Group Page group
assignments for the system.
If necessary, one voice terminal can be assigned to more than one paging
group.
You can program buttons for the groups you want to page. Or, you can save
available feature buttons for other uses and use a dial code to use this feature.
If someone in the Group Page group pick up the handset during a Group
Page announcement, he or she is connected to the person making the
announcement, and the page announcement is terminated.
When someone in the MERLIN Plus system has activated the Voice
Announcement Disable feature for his or her voice terminal, he or she cannot
hear a Group Page announcement.
If your responsibilities do not include system administration, skip this
information.
When the system is first set up, the system has the following Group Page
groups:
Group 1 = Voice Terminals 10 through 19
Group 2 = Voice Terminals 20 through 29
Page-All = Voice Terminals 10 through 29
If these group assignments are not satisfactory for the system, the administrator
can add or delete voice terminals from the individual groups.
The Page-All group, the paging group containing all the voice terminals in the
system, cannot be administered.
Before you begin to administer Group Page groups, refer to "Paging Groups"
on your "System Configuration Form."
To add or remove a voice terminal from a paging group:
1
2
Enter administration mode by sliding the T/P switch to P and touching
Administer.
Dial *71 for group 1 or *72 for group 2.
A green light goes on next to the Auto Intercom button of any voice terminal already assigned to
that paging group.
MERLIN Plus System Features
5-33
3
Touch Auto Intercom buttons until they show the paging group
assignment you prefer.
Green light on = voice terminal is assigned to the group
Green light off = voice terminal is not assigned to the group
4
Touch Administer.
The console beeps twice.
5
Follow the last three steps for each paging group you want to administer.
6
Leave administration mode by sliding the T/P switch to the center
position.
If you want to clear all entries from group 1 or from group 2:
PROGRAMMING
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial *71 for group 1 or *72 for group 2.
3
Touch Drop.
4
Leave administration mode by sliding the T/P switch to the center
position.
To program a Group Page button for your voice terminal:
1
Label the button Group Page plus a group number.
2
Slide the T/P switch to P.
The voice terminal rings every 5 seconds to remind you that yo0u are programming and that you
cannot place or receive calls.
5-34
Section 5: Reference
3
Touch the button you want to program.
4
Dial *91 plus a
70
71
72
5
Slide the T/P switch to the center position.
Group Page code:
= Page=All (all voice terminals in the system)
= group 1
= group 2
HOW TO USE
You can use a programmed button or a dial code to access this feature.
To use a Group Page button to make an announcement through a group of
voice terminal speakers:
1
Touch the Group Page button for the group you want to page.
2
When you hear a beep, lift your handset and make the announcement.
To page a group using a dial code:
1
Touch Intercom.
2
Lift your handset.
3
Dial the code for the group you want to page:
70 = Page-All (all voice terminals in the system)
71 = group 1
72 = group 2
4
When you hear a beep, Speak into your handsset.
Hands-Free Answer on Intercom
DESCRIPTION
If you are using a 10-button Hands-Free Answer on Intercom (HFAI) voice
terminal or a 34-button Built-In Speakerphone (BIS) voice terminal, you can
touch the HFAI/Mic or HFAI button when you want to answer intercom calls
without lifting your handset. You will hear the other person's voice through
your voice terminal speaker.
CONSIDERATIONS
When you turn on the HFAI feature, the green light next to the button goes
on.
ADMINISTRATION
None
PROGRAMMING
None
MERLIN Plus System Features
5-35
HOW TO USE
If you have a 10-button HFAI voice terminal and you want your intercom
calls answered automatically:
1
Touch HFAI/Mic.
If you have a 34-button BIS voice terminal and you want your intercom calls
answered automatically:
1
Touch HFAI.
Hold
DESCRIPTION
When you need to put someone on hold, use the Hold feature.
CONSIDERATIONS
When you leave a call on hold for more than a minute, your voice terminal
rings at one minute intends to remind you the call is still on hold.
ADMINISTRATION
None
PROGRAMMING
None
HOW TO USE
To place a call on hold:
1
Touch Hold.
When you put a call on hold, the green light next to the call's line button
flashes rapidly. If someone else puts a call on hold from another voice terminal,
the green light flashes slowly next to the call's line button on your voice
terminal.
To take a call off hold:
1
Touch the call's line button.
The green light becomes steady.
5-36
Section 5: Reference
Hold Retrieve
DESCRIPTION
If you have a 5-button voice terminal and do not have a line button for a call
that you have received or that has been transferred to you, you can still put it
on hold using the Hold button. To retrieve the call, you can use a dial code
or program a Retieve Call button.
CONSIDERATIONS
To use this feature, you can either program a button or use a dial code.
If your system administrator has set your voice terminal for Button-Free Line
Operation, you should have a Hold Retrieve button on your voice terminal.
(See "Button-Free Line Operation.")
ADMINISTRATION
None
PROGRAMMING
To program a Hold Retrieve button for your voice terminal:
1
Label the button Retrieve Call.
2
Slide the T/P switch to P.
The voice terminal rings every 5 seconds to remind you that you are programming and that you
cannot place or receive calls.
HOW TO USE
3
Touch the button you want to program.
4
Dial *95*.
5
Slide the T/P switch to the center position.
You can use a programmed button or a dial code to access this feature.
To put a call on hold:
1
Touch Hold.
MERLIN Plus System Features
5-37
You can use a programmed button or a dial code for the Hold Retrieve
feature.
To use a Retrieve Call button to retrieve a held call:
1
Touch Retrieve Call.
To use a dial code to retrieve a held call:
2
Dial #*.
Intercom
DESCRIPTION
Each voice terminal connected to the MERLIN Plus system has a unique
2-digit intercom number. You can dial intercom numbers to place calls to
people connected to the system.
CONSIDERATIONS
In the MERLIN Plus system, you place an intercom call with a voice
announcement. Your coworker hears your voice through the voice terminal
speaker, but must lift the handset to respond to you. If a person has a 10button HFAI or a 34-button BIS voice terminal, he or she can speak to you
without lifting the handset.
However, if the person you are calling has activated the Voice Announcement
Disable feature, your intercom call rings rather than beeps at the person's
voice terminal and you cannot give your voice announcement. (See "Voice
Announcement Enable/Disable.")
If you program an Auto Intercom button for the intercom number you want to
call, you can dial the number with one touch. (See "Auto Intercom.")
Since a voice announcement does not interrupt an outside call in progress,
you can announce an intercom call to a person busy on another line.
If you do not finish dialing an intercom number within fifteen seconds of the
time you lift the handset, the line becomes available again.
ADMINISTRATION
5-38
Section 5: Reference
None
PROGRAMMING
None
HOW TO USE
To place an intercom call iwth a voice announcement.
1
Touch Intercom.
2
Lift your handset.
3
Dial the 2-digit intercom number for the voice terminal you want to call.
4
When you hear a beep, speak into your handset.
or
If you hear ringing, wait for the person to answer.
Intercom Preference
DESCRIPTION
If you want a voice terminal in the system to have only an intercom line,
withdraw all outside lines from that voice terminal. This feature is useful for
voice terminals located in a lobby or other public places.
If you are at a voice terminal which has no outside lines assigned to it, you
will be connected to an intercom line when you lift your handset.
ADMINISTRATION
None
PROGRAMMING
A person at the voice terminal can remove all outside lines from the voice
terminal's Automatic Line Selection sequence:
2
Slide the T/P switch to P.
Dial ****.
3
Slide the T/P switch to the center position.
1
HOW TO USE
If the voice terminal you are using has been programmed for Intercom
Preference, you will be connected to an intercom line when you lift your
handset, and you will not be able to place outside calls.
MERLIN Plus System Features
5-39
Last Number Redial
DESCRIPTION
With a Last Number Redial button, you can redial with one touch the number
you dialed most recently. You do not need to do anything to save this
number.
CONSIDERATIONS
If you want to save the programmable buttons on your voice terminal for other
features, you may prefer to use a dial code to use Last Number Redial instead
of programming a button.
The Last Number Redial button saves only manually dialed numbers; it does
not save numbers dialed with an Outside Auto Dial button.
If you make many calls, it may be more convenient for you to use the Saved
Number Redial feature to help you redial numbers correctly. (See "Saved
Number Redial.")
ADMINISTRATION
None
PROGRAMMING
To program a Last Number Redial button for your voice terminal:
1
2
Label the button Last Number.
Slide the T/P switch to P .
The voice terminal rings every 5 seconds to remind you that you are programming and that you
cannot place or receive calls.
3
4
5
HOW TO USE
Touch the button you want to program.
Dial *73 (you do not need to dial an outside number).
Slide the T/P switch to the center position.
You can use a programmed button or a dial code to access this feature.
To redial the last number you dialed:
1 Without lifting your handset, touch Last Number or dial #24.
Your voice terminal speaker goes on, and you hear dialing.
2
When you hear the other person answer, lift your handset and begin
talking.
If the line is busy, or if no one answers:
1
5-40
Section 5: Reference
Touch Speaker to cancel the call.
Lights
DESCRIPTION
The lights next to the line buttons on your MERLIN Plus system voice
terminal allow you to know immediately the status of any of your lines. There
is also a light next to the Message button, and, on most voice terminals, there
is a light next to the Speaker button.
Lights
Line Status
Red light steady
This is either the line you are now
using or the line you will get when
you lift your handset.
Green light steady
This line is busy.
Green light flashing
This is the line on which a call is
coming in.
Green light flashing rapidly
This is the line of a call you have
put on hold.
Green light flashing slowly
This is the line of a call someone
else has put on hold from another
voice terminal.
Alternating flashing red and green
lights on a line you are using
Someone in the system has bridged
onto your call.
Green light on next to the Message
button
This means that the attendant has
a message waiting for you.
Green light on next to the Speaker
button
This means that the voice terminal
speaker is on. Without lifting the
handset, you can begin dialing, or
you can hear a conversation
through the speaker. However, for
others to hear you, you must lift
the handset.
Green light on next to the
HFAI/Mic button on a 10-button
HFAI voice terminal or next to the
HFAI button on a 34-button BIS
voice terminal
You can answer and speak to
others on intercom calls without
lifting your handset.
Green light on next to the
Speakerphone and Microphone
buttons on a 34-button BIS voice
terminal
You can answer and speak to
others on all calls without lifting
your handset.
MERLIN Plus System Features
5-41
CONSIDERATIONS
None
ADMINISTRATION
None
PROGRAMMING
None
HOW TO USE
None
Line Request
DESCRIPTION
If all the lines that appear on your voice terminal are busy, you can still
request the use of one of these lines. When the line becomes available, the
system alerts you.
CONSIDERATIONS
None
ADMINISTRATION
None
PROGRAMMING
None
HOW TO USE
To request a line that is presently busy:
1
Touch the line button of the line you want to use.
The MERLIN Plus system signals you with a beep when the line is free.
If you touch another line button or if you place or receive a call after you
have touched the line button, your line request is cancelled.
5-42
Section 5: Reference
Line Select
DESCRIPTION
You may need to make an outside call at a time when you also need to leave
your primary line open for incoming calls. If your voice terminal has more
than one outside line, you can select a line other than your primary line for
an outside call.
CONSIDERATIONS
None
ADMINISTRATION
None
PROGRAMMING
None
HOW TO USE
To select a specific outside line:
1
Touch the button for the specific outside line you want to use.
The Ted light goes on beside the line you select.
2
Lift your handset.
Loudspeaker Page
NOTE:
This feature is used with a loudspeaker paging system.
DESCRIPTION
You can use an optional loudspeaker paging system if you have one connected
to your MERLIN Plus system. To use the paging system, either program a
button for Loudspeaker Page or use a dial code to activate the feature.
CONSIDERATIONS
If you want to save available feature buttons for other features, use a dial code
instead of programming a Loudspeaker Page button.
ADMINISTRATION
For administration procedures for setting the volume on the loudspeaker
paging system, see "Loudspeaker Paging System" under "Accessory
Equipment" in this section.
MERLIN Plus System Features
5-43
PROGRAMMING
Buttons with lights are recommended for the Loudspeaker Page feature.
To program a Loudspeaker Page button for your voice terminal:
1
Label the button Loudspeaker Page.
2
Slide the T/P switch to P.
The voice terminal rings every 5 seconds to remind you that you are programming and that you
cannot place or receive calls.
HOW TO USE
3
Touch the button you want to program.
4
Dial *91.
5
Dial 6.
6
Slide the T/P switch to the center position.
You can use a programmed button or a dial code to access this feature.
To use a Loudspeaker Page button:
1
Touch Loudspeaker Page.
2
When you hear a beep, lift your handset and make your announcement.
To use this feature by dialing a code:
1
Touch Intercom.
2
Lift your handset.
3
Dial 6.
4
When you hear a beep, make your announcement.
When you hang up, the loudspeaker turns off automatically.
5-44
Section 5: Reference
Manual Signaling
DESCRIPTION
You can use a Manual Signaling button to generate a beep at a coworker's
voice terminal. Most often, this feature is used by a boss who wants to buzz his
or her secretary. Assign a Manual Signaling button to each person you want
to signal.
CONSIDERATIONS
You can signal someone with a Manual Signaling button while you have an
outside call in progress.
The beep sounds at your coworker's voice terminal even if it is busy.
If you program this feature on a button with lights, the green light next to the
button goes on when your coworker uses his or her voice terminal or uses the
Do Not Disturb feature.
You cannot have both a Manual Signaling button and an Auto Intercom
button for the same person. If you try to program both, you deactivate the
feature that you programmed earlier. You can use either feature to place an
intercom call. (See "Auto Intercom.")
ADMINISTRATION
None
PROGRAMMING
To a Manual Signaling button for your voice terminal:
1
Label the button Signal plus a name.
2
Slide the T/P switch to P.
The voice terminal rings every 5 seconds to remind you that you are programming and that you
cannot place or receive calls.
HOW TO USE
3
Touch the button you want to program.
4
Dial *6 plus an intercom number.
5
Slide the T/P switch to the center position.
To signal a coworker:
1
Without lifting your handset, touch a Manual Signaling button.
MERLIN Plus System Features
5-45
To place an intercom call using a Manual Signaling button:
1
Touch Intercom.
2
Touch Speaker.
3
Touch the Manual Signaling button for the person you want to call.
4
When you haer a beep, lift your handset.
Message
DESCRIPTION
When the light next to the Message button is on, your MERLIN Plus system
attendant has a message for you.
CONSIDERATIONS
Your Message light can only be turned on from the administrator/attendant
console.
Note that 5-button voice terminals do not have a Message button. Therefore,
the attendant will have to use another method to let these people know that
they have a message waiting.
ADMINISTRATION
None
PROGRAMMING
None
HOW TO USE
The system attendant can turn on the light next to the Messge button at a
person's voice terminal.
1
At the administrator/attendant console, touch Send Message.
2
Touch the Auto Intercom button for the person's voice terminal.
The red light next to the Auto Intercom button goes on, indicating the person's light is lit..
If the attendant is using a 10-button voice terminal as the attendant console,
refer to "Send Message" for directions on sending a message to voice terminals
in the system.
A person can turn off the Message light on his or her voice terminal.
1
5-46
Section 5: Reference
Touch Message.
Monitor-on-Hold
DESCRIPTION
When someone puts your call on hold, you can turn on your voice terminal's
built-in speaker, hang up, and continue working while you wait for the person
to return to the call.
CONSIDERATIONS
None
ADMINISTRATION
None
PROGRAMMING
None
HOW TO USE
To turn on your speaker until you are taken off hold:
1
When you have been put on hold, touch Speaker.
2
Hang up.
3
When you hear the person return to the call, lift your handset and
continue the call.
The speaker automatically turns off.
If you have a 34-button BIS voice terminal, you can touch Speakerphone at
the beginning of the call. You do not need to lift your handset throughout
the call.
Night Service
DESCRIPTION
When the person who usually answers calls is not on duty, you can make
answering calls easy for night personnel, such as a guard. There are two ways
that you can provide Night Service for your office.
●
You may either want to provide the person with a 34-button voice
terminal that has all the lines, or the person may prefer to monitor the
attendant console and answer calls there. Be sure that all lines on
which calls may come in after hours are set for immediate ring. If the
lines are not normally set for this ringing option, the person can
activate the Ring Option Override feature that he or she has
programmed for the voice terminal. (See "Ring Option Override.")
MERLIN Plus System Features
5-47
●
The backup person can also answer calls that come in after hours by
programming a Call Pickup button so that he or she can pick up calls
at the administrator/attendant console. Since the attendant console has
all the lines of your MERLIN Plus system, the person answering calls
after hours can pick up calls by touching the Call Pickup button when
the attendant console rings. (See "Call Pickup.") If the person is in
another part of the building, the attendant can connect his or her
console and an extra alert device to a Supplemental Alert Adapter (see
"Supplemental Alert Adapter" under "Accessory Equipment"), so that
each time a call comes in, an extra alert device sounds.
CONSIDERATIONS
None
ADMINISTRATION
The system administrator must decide who will answer calls that come in after
hours and how those calls will be answered.
PROGRAMMING
For programming procedures for Call Pickup, and for Ring Option Override,
see the individual entries for these features in this section.
HOW TO USE
For further information on the attendant console, see Section 4, "Using the
Attendant Console." If you need help in using the Call Pickup or the Ring
Option Override features, see "Call Pickup" or "Ring Option Override."
One-Touch Dialing
DESCRIPTION
5-48
Section 5: Reference
In the MERLIN Plus system, there are five features that allow you to dial or
redial a telephone number with the touch of a button.
●
Outside Auto Dial-Dial an outside number by touching a button. An
Outside Auto Dial button can hold a maximum of 16 numbers.
●
Auto Intercom-Dial an intercom number with one touch whenever
you want to call someone connected to your MERLIN Plus system.
●
System Speed Dial-If your system administrator has assigned a speed
dial code to a frequently dialed telephone number or account number,
you can program the speed dial code onto an available voice terminal
button. Then when you want to dial the telephone number or enter
the account number on a call report, just touch the System Speed Dial
button for that number.
●
Last Number Redial—If you have programmed a Last Number button
for your voice terminal, you can touch the button when you want to
redial the most recent number that you dialed.
●
Saved Number Redial—If you have Saved Number buttons on your
voice terminal, you can save numbers for later redialing. When you
are ready to redial each of the telephone numbers, merely touch the
Saved Number button on which you have saved that number.
CONSIDERATIONS
In order to use any one of these five one-touch dialing features, you must
program it onto an available button on your voice terminal.
ADMINISTRATION
None
PROGRAMMING
If you want to use any of the five One-Touch Dialing features, you must
program them onto your voice terminal. For programming procedures for each
of the features, see their separate entries in this section.
HOW TO USE
When you want to use one of the five one-touch dialing features, merely
touch the button.
On-Hook Dialing
Instead of using your handset to listen while you place a call, you may want to
use your voice terminal's built-in speaker.
CONSIDERATIONS
When instructions in this guide tell you to lift your handset before dialing,
you may choose to leave your handset on-hook and use the speaker instead.
If you have a 34-button Built-In Speakerphone (BIS) voice terminal, you can
use your speakerphone to dial a call and speak with people hands-free.
ADMINISTRATION
None
PROGRAMMING
None
HOW TO USE
To use the speaker while you place a call:
1
Without lifting your handset, touch Speaker.
2
Dial the number.
3
When you hear the other person answer, lift your handset to speak.
The speaker goes off automatically.
If you have a 34-button BIS voice terminal, you do not need to lift your
handset. When the person answers, begin speaking.
MERLIN Plus System Features
5-49
If the line is busy, or if you get no answer:
1
Touch Speaker to cancel the call.
Outside Auto Dial
DESCRIPTION
You can use Outside Auto Dial to dial frequently used numbers and codes
with one touch. These numbers and codes can include telephone numbers,
and PBX, Centrex, or Custom Calling feature codes. You can include up to
16 numbers and special characters in an Outside Auto Dial sequence.
CONSIDERATIONS
Any time instructions tell you to dial an outside number, you can touch an
Outside Auto Dial button instead if you have one programmed for the number
you want to dial.
You may need to program a pause, stop, or switchhook flash into an Outside
Auto Dial sequence, or you may need to switch from rotary to Touch-Tone
signals in the middle of a programmed dialing sequence. To do so, you must
enter one or more of the following special characters when you program the
sequence. (For more information about using special characters in a dialing
sequence, see "Special Characters in Dialing Squences.")
●
To program a pause, touch Hold.
●
To program a stop, touch Drop.
●
To program a switchhook flash at the beginning of a number, touch
Recall and then touch Hold.
●
To program Touch-Tone Enable, touch Transfer.
ADMINISTRATION
None
PROGRAMMING
To program an Outside Auto Dial button for your voice terminal:
1
Label -the button with a name and/or a number.
2
Slide the T/P switch to P.
The voice terminal rings every 5 seconds to remind you that you are programming and that you
cannot place or recieve calls.
5-50
Section 5: Reference
3
Touch the button you want to program.
4
Dial *90 plus a telephone number or a PBX or Centrex code (if you need
to include a special character in the dialing sequence, use the directions
above).
5
Slide the T/P switch to the center position.
HOW TO USE
To dial an outside number with one touch:
1
Without lifting your handset, touch the Outside Auto Dial button for the
number you want to dial.
Your voice terminal speaker goes on, and you hear dialing.
2
When you hear the other person answer, lift your handset.
If the line is busy or if no one answers:
1
Touch Speaker to cancel the call.
Personal Lines
DESCRIPTION
When the system administrator assigns lines to voice terminals, he or she can
select lines that will serve as personal lines for individuals in the business,
such as the president of the company. No one else has these lines on his or
her voice terminal. Calls that come in on these personal lines will not ring at
other voice terminals or at the attendant's console.
CONSIDERATIONS
A secretary can cover calls that come in on his or her boss' personal line by
having the line assigned to his or her own voice terminal and programming
the line for immediate ring. At the boss' voice terminal, the line can be
programmed for delayed ring. A secretary can screen calls that come in on
the personal line by programming the line on the boss' voice terminal to
delayed ring or no ring and programming the line at his or her own voice
terminal for immediate ring. (See "Ringing Options")
ADMINISTRATION
If your responsibilities do not include system administration, skip this
information.
To assign a personal line to a voice terminal:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial the intercom number or touch the Auto Intercom button for the
voice terminal to which you want to assign a personal line.
A green light goes on next to the Auto Intercom button. Green lights also go on next to the
buttons of any lines already assigned to the voice terminal.
3
To add the personal line, touch the line button associated with that line
until the green light next to it goes on.
MERLIN Plus System Features
5-51
If another voice terminal in your system has that line, you must
remove it from that voice terminal by dialing the intercom number for that
voice terminal and touching the line button that corresponds with that
line so the green light next to it goes off.
NOTE:
4
Touch Administer.
The console beeps twice
5
Leave administration mode by sliding the T/P switch to the center
position.
PROGRAMMING
None
HOW TO USE
When a call comes in on your personal line:
1
Lift your handset.
If you want your personal line to be the first line in your Automatic Line
Selection sequence, tell your system administrator when he or she programs
that feature for your voice terminal. (See "Automatic Line selection.")
Personal Speed Dial
DESCRIPTION
If you don't have many available buttons on which to program Outside Auto
Dial, you can use the programming instructions below to assign a 3-character
Personal Speed Dial code (from #01 through #22) to telephone numbers, PBX,
Centrex, or Custom Calling feature codes you frequently dial.
You can assign a Personal Speed Dial code to a sequence containing up to 16
numbers and special characters.
5-52
Section 5: Reference
CONSIDERATIONS
Personal Speed Dial uses a dialing code. You do not place these codes on a
voice terminal button.
The attendant or administrator at Intercom 10 cannot use code #01.
You may need to program a pause, stop, or switchhook flash into a Personal
Speed Dial sequence, or you may need to switch from rotary to Touch-Tone
signals in the middle of a programmed dialing sequence. To do so, you must
enter one or more of the following special characters when you program the
sequence. (For more information about using special characters in a dialing
sequence, see "Special Characters in Dialing Sequences.")
●
T O program a pause, touch Hold.
●
To program a stop, touch Drop.
●
To program a switchhook flash at the beginning of a number, touch
Recall and then touch Hold.
●
To program Touch-Tone Enable into a dialing sequence, touch
Transfer.
ADMINISTRATION
None
PROGRAMMING
This feature is not associated with a voice terminal button.
1
Slide the T/P switch to P.
The voice terminal rings every 5 seconds to remind you that you are programming and that you
cannot place or receive calls.
HOW TO USE
2
Dial a Personal Speed Dial code (#01 through #22).
3
Dial *90 plus a telephone number or a PBX, Centrex, or Custom Calling
feature code.
4
Slide the T/P switch to the center position.
To place a call using a Personal Speed Dial code:
1
Lift your handset.
2
Dial a Personal Speed Dial code (#01 through #22).
MERLIN Plus System Features
5-53
Personalized Ringing
DESCRIPTION
To make it easy for the right person to pick up calls in a group office, people
in this type of office may want to program their voice terminals with a ringing
pattern that is easier for each person to identify. There are eight different
ringing patterns available.
CONSIDERATIONS
Once you have programmed your Personalized Ringing selection, calls that
ring at your voice terminal have this ringing pattern. However, note that
only the second part of the transfer ring (one short and one long ring) has
your Personalized Ringing pattern.
ADMINISTRATION
None
PROGRAMMING
To choose a ringing pattern that you like:
1
Slide the T/P switch to P.
You hear the ringing sound your voice terminal makes.
2
Touch Speaker.
You hear another ringing pattern.
HOW TO USE
3
Touch Speaker repeatedly until you hear a ringing pattern you like.
4
Slide the T/P switch to the center position.
After you have programmed your Personalized Ringing preference, you don't
need to do anything else to use the feature. When a call rings at your voice
terminal, you will hear the ringing pattern that you have chosen.
Privacy
DESCRIPTION
If you share an outside line with other people, you may choose to program a
Privacy button that allows you to prevent others from accidentally joining
your telephone conversations.
CONSIDERATIONS
None
5-54
Section 5: Reference
ADMINISTRATION
None
PROGRAMMING
The Privacy feature requires a button with lights.
To program a Privacy button for your voice terminal:
1
Label the button Privacy.
2
Slide the T/P switch to P.
The voice terminal rings every 5 seconds to remind you that you are programming and that you
cannot place or receive calls.
HOW TO USE
3
Touch the button you want to program.
4
Dial *72.
5
Slide the T/P switch to the center position.
To prevent others from joining your calls:
1
Before placing or receiving a private call, touch Privacy.
The green light next to the button goes on.
This feature remains active until you:
1
Touch Privacy again.
The green light next to the button goes off.
Privacy (on Lines A and E)
DESCRIPTION
The system administrator can administer the Privacy feature for Line A and/or
Line E so that no one in the system can bridge onto or monitor these lines
while they have a call active on them. (See "Auxiliary Lines.")
CONSIDERATIONS
This feature may be particularly useful if you have a modem, facsimile
machine, or other equipment connected to the line through an auxiliary
(AUX) jack on the control unit.
This Privacy must be administered and therefore is a different feature than the
Privacy feature that people can program for their voice terminals.
MERLIN Plus System Features
5-55
ADMINISTRATION
If your responsibilities do not include system administration, skip this
information.
1
2
Enter administration mode by sliding the T/P switch to P and touching
Administer.
Dial *57.
The green light goes on next to those lines that cannot be bridged or monitored.
3
If you want to change the Privacy setting of either Line A or Line E,
touch the line button until the green light next to it shows the setting you
want:
Geen light on = the line is private
Green light off = the line can be monitored
4
Touch Administer.
The console beeps twice.
5
Leave administration mode by sliding the T/P switch to the center
position.
PROGRAMMING
None
HOW TO USE
None
Program
DESCRIPTION
By using the Test/Program switch and following the instructions listed below,
you can program features that you have selected for your voice terminal onto
available buttons.
CONSIDERATIONS
There are several programmable features that you can use with either a button
or a dial code. Therefore, if you have a limited number of available feature
buttons, you may choose to use a dial code rather than program any of those
features onto your voice terminal.
If you make a mistake when programming a button, simply touch the button
again and redial the programming code and all required numbers.
If you want to change the feature assignment on a programmable button, use
the procedure listed on the next page.
5-56
Section 5: Reference
ADMINISTRATION
The system administrator can program features onto individual voice terminals
by using the Centralized Programming feature. (See "Centralized
Programming.")
PROGRAMMING
Individual feature programming codes are provided in programming
instructions in the reference description for each programmable feature and in
Section 6, "Quick Reference Guides."
HOW TO USE
To program a feature onto your voice terminal:
1
Type or print on the button label strips all the names of the features you
want to program. Then insert the labels into the appropriate slots on your
voice terminal.
2
Slide the T/P (Test/Program) switch on the left side of the voice terminal
to the P (Program) position.
The red lights next to all voice terminal buttonsgo on steady.
The green lights next to the buttons begin flashing.
The voice terminal rings every 5 seconds to remind you that you are programming and that you
cannot place or receive calls.
3
Touch the first button you want to program.
4
Consult the programming instructions in each
this section or use the codes listed in Section
Guides," of the System Manual, to determine
code. (You can also refer to the MERLIN Plus
programming codes.)
5
Dial the required programming code and any other numbers required.
6
Touch the second button you want to program and dial the required
programming code and numbers. Continue to follow this procedure for all
other buttons you want to program.
7
Slide the T/P switch to the center position.
individual feature's entry in
6, "Quick Reference
the feature's programming
System User's Card for
Recall
DESCRIPTION
If you are on a PBX or Centrex system, you can use the Recall feature when
directions tell you to include a switchhook flash.
CONSIDERATIONS
By touching the Recall button, you will get one of the following:
●
A new dial tone.
●
Access to Custom-calling services.
MERLIN Plus System Features
5-57
If you have PBX, Centrex, or Custom Calling features, you must touch Recall
any time instructions call for a switchhook flash. By touching the Recall
button, you automatically place a specially timed pause onto the line. If you
press the switchhook instead, you disconnect your call.
ADMINISTRATION
None
PROGRAMMING
None
HOW TO USE
To use Recall as a switchhook flash:
1
Touch Recall.
Ring Option Override
DESCRIPTION
Sometimes you may want all of your talk to ring immediately, even if you
have programmed the lines on your voice terminal to ring after a delay or not
at all. (See "Ringing Options.") For instance, you may need to cover calls for
someone who shares one of your lines. You can use a Ring Option Override
button to temporarily override the ringing option you have established.
CONSIDERATIONS
None
ADMINISTRATION
None
PROGRAMMING
A button with light is recommended but not required.
To program a Ring Option Override button for your voice terminal:
1
2
Label the button Ring Option Override.
Slide the T/P switch to P.
The voice terminal rings every 5 seconds to remind you that you are programming and that you
cannot place or receive calls.
5-58
Section 5: Reference
3
Touch the button you want to program.
4
Dial *78.
5
Slide the T/P switch to the center position.
HOW TO USE
To have all your calls ring immediately at your voice terminal:
1
Touch Ring Option Override.
If you have programmed this feature on a button with lights, the green light goes on.
To return to your programmed line ringing:
1
Touch Ring Option Override again.
The green light goes off.
Ringing Line Preference
DESCRIPTION
When you receive an outside call, the MERLIN Plus system automatically
connects you to the ringing line.
CONSIDERATIONS
If you want to place an outside call while one of the lines on your voice
terminal is ringing or in use, touch the line button of the line you want to
use. When you lift the handset, the MERLIN Plus system connects you to the
line you have selected.
ADMINISTRATION
None
PROGRAMMING
None
HOW TO USE
When you receive an outside call:
1
Lift your handset.
The MERLIN Plus system connects you to the ringing line.
MERLIN Plus System Features
5-59
Ringing Options
DESCRIPTION
You can designate incoming calls to ring immediately at your voice terminal,
ring at a second voice terminal if they are not answered at the first one after
three rings (delayed ring), or not ring at all. When your system is installed,
the lines at each voice terminal ring immediately when a call comes in on
them. However, you can change this so that people in your office can answer
calls at their desk for someone who is away or you can program phones in
public places not to ring.
CONSIDERATIONS
The following tips are useful for deciding how and when voice terminals in
your MERLIN Plus system should ring.
Immediate Ring. People responsible for answering incoming calls, such as the
system attendant, should have the lines on their voice terminals programmed
for immediate ring. You can also use this option for private lines that don't
need to be screened or for people who answer their own calls.
Delayed Ring. You can provide backup coverage on a shared line by having
that line ring at a second voice terminal only after it has rung a few times
somewhere else. Then, when calls come in for a person who is away from his
or her desk, that person's calls will ring at a second voice terminal, the voice
terminal belonging to a backup person. Delayed ring is often useful for a
secretary who can pick up calls for someone on a personal line.
No Ring. People who do not normally answer incoming calls should have
their lines programmed for no ring. You may also prefer to program
telephones in public places, such as lobbies or conference rooms, not to ring.
A line programmed for no ring does not ring on outside calls, but does ring for
transferred and intercom calls.
If you decide that you want a line that you have programmed for delayed ring
or no ring to temporarily ring immediately, program the Ring Option Override
feature. (See "Ring Option Override.")
ADMINISTRATION
None
PROGRAMMING
To program the line ringing option you prefer:
1
Slide the T/P switch to P.
2
Touch the line button for which you want to program immediate, delayed,
or no ringing.
3
Dial one of these codes for the type of ringing you want the line to have:
–
Dial *35 for No Ring.
The red light next to the line button goes off.
–
Dial *36 for Delayed Ring.
The red light next to the line button flashes.
–
Dial *37 for Immediate Ring.
The red light next to the line button goes on steady.
5-60
Section 5: Reference
HOW TO USE
4
Repeat steps 2 and 3 for each line button you want to program.
5
When you are finished programming, slide the T/P switch to the center
position.
Even if you program the lines on your voice terminal not to ring, you can tell
if a call comes in for you because the green light next to the line button still
flashes. To answer the call:
1
Touch the line button next to the flashing green light.
2
Lift your handset.
Saved Number Redial
DESCRIPTION
If you have programmed a Saved Number Redial button, you can use the
button to save an important number for one-touch dialing at a later time. If
the number you call is busy or no one answers, or if you need to call the
person back, you can save that number by touching Saved Number before you
hang up. Later, when you touch Saved Number again, your voice terminal
automatically redials the number you have saved.
CONSIDERATIONS
You can program more than one Saved Number Redid button for your voice
terminal, so that, if necessary, you can save several calls during the day. Be
sure to write on a separate sheet of paper the identity of each caller and/or
telephone number for each Saved Number button.
You may prefer to use a dial code rather than program a button in order to use
the Saved Number Redial feature.
A Saved Number Redial button saves only manually dialed numbers; it does
not save numbers dialed with an Outside Auto Dial button.
ADMINISTRATION
None
MERLIN Plus System Features
5-61
PROGRAMMING
To program a Saved Number Redial button for your voice terminal:
1
Label the button Saved Number.
2
Slide the T/P switch to P.
The voice terminal rings every 5 seconds to remind you that you are programming and that you
cannot place or receive calls.
HOW TO USE
3
Touch the button you want to program.
4
Dial *74 (you do not need to dial an outside number).
5
Slide the T/P switch to the center position.
You can use a programmed button or a dial code to access this feature.
To save a number for redialing:
1
Before you hang up your handset from a call in progress, touch Saved
Number or dial #23.
2
Hang up your handset.
The MERLIN Plus system saves this number until you repeat this procedure to
save another number.
To redial this number later:
1
Without lifting your handset, touch Saved Number or dial #23.
You voice terminal speaker goes on, and you hear dialing.
2
When you hear the other person answer, lift your handset and begin
talking.
If the line is busy, or if no one answers:
1
5-62
Section 5: Reference
Touch Speaker to cancel the call.
Send Message
DESCRIPTION
The system attendant can turn on the Message light at the voice terminals of
people in the MERLIN Plus system in order to alert them that they have a
message. (See "Message.")
CONSIDERATIONS
The Message light at voice terminals in the system can only be turned on at
the attendant/administrator voice terminal.
If your company is using a 10-button voice terminal as the attendant console,
the attendant can still use the Send Message feature by using the directions
below. However, he or she will not know if the light is already on at the
voice terminal.
Note that 5-button voice terminals do not have a Message button. Therefore,
the attendant will have to use another method to let these people know that
they have a message waiting.
ADMINISTRATION
None
PROGRAMMING
None
HOW TO USE
To turn on the Message light at a voice terminal:
1
2
At the administrator/attendant voice terminal, touch Send Message.
Touch the Auto Intercom button for the person's voice terminal.
The red light next to the Auto Intercom button goes on, indicating the person's Message light is
lit.
If the attedant is using a 10-button voice terminal as the attendant console, he
or she can still use the Send Message feature by dialing #01 and then
either
–
Touching an Auto Intercom button that the attendant has
programmed for the person.
–
Dialing a 3-character code corresponding to the Send Message button
code on the following chart.
MERLIN Plus System Features 5-63
If the
person's
intercom
number is:
Dial this
Send
Message
button code:
If the
person's
intercom
number is:
Dial this
Send
Message
button code:
Intercom 10
#22
Intercom 20
#03
Intercom 11
#21
Intercom 21
#04
Intercom 12
#20
Intercom 22
#05
Intercom 13
#19
Intercom 23
#06
Intercom 14
#18
Intercom 24
#07
Intercom 15
#17
Intercom 25
#08
Intercom 16
#16
Intercom 26
#09
Intercom 17
#15
Intercom 27
#10
Intercom 18
#14
Intercom 28
#11
Intercom 19
#13
Intercom 29
#12
For example, the attendant may want to turn on the Message light at
Intercom 15, but does not have an Auto Intercom button for that person.
The attendant refers to the chart above and finds that the Send Message
button code is #17. Then the attendant dials #01 plus #17 to light the
Message light.
To turn off someone's Message light from your voice terminal:
1
2
At the administrator/attendant voice terminal, touch Send Message.
Touch the Auto Intercom button for the person's voice terminal.
The red light next to the Auto Intercom button goes off.
If the attendant is using a 10-button voice terminal, dial #01 and a Send
Message button code from the chart that appears above.
Speaker
DESCRIPTION
5-64
Section 5: Reference
You can use your voice terminal speaker when you have dialed a call or been
put on hold to monitor a line without lifting your handset. You can also allow
others in your office to hear a conversation while you have a call in progress.
There are three main ways to use your speaker:
CONSIDERATIONS
●
On-Hook Dialing— Without lifting your handset, turn on the voice
terminal speaker and dial an outside or intercom number. (You can
also use the one-touch dialing features for this purpose. See "One
Touch Dialing.")
●
Monitor-on-Hold— If someone puts you on hold, you can turn on your
voice terminal speaker, hang up, and continue working until the person
returns to the call.
●
Group Listening— By turning on your voice terminal speaker during a
telephone conversation, you can allow others in your office to hear a
call.
When you touch an Outside Auto Dial button or an Auto Intercom button,
your voice terminal speaker automatically goes on and you hear dialing.
When you use the Group Listening feature, your speaker makes a squealing
noise if your handset comes close to it. To prevent this, touch Speaker when
you have completed a call and are ready to hang up your handset. Another
way to reduce the squealing sound is to turn down the volume control on your
voice terminal.
If you have a 34-button BIS voice terminal, you can use all of the Speaker
features by touching Speakerphone on your voice terminal.
ADMINISTRATION
None
PROGRAMMING
None
HOW TO USE
To use On-Hook Dialing:
1
Without lifting your handset, touch Speaker.
2
Dial the number.
3
When you hear the other person answer, lift your handset to speak.
If the line is busy, or if you get no answer:
1
Touch Speaker to cancel the call.
MERLIN Plus System Features
5-65
To use Monitor-on-Hold:
1
When you have been put on hold, touch Speaker.
2
Hangup.
3
When you hear the other person return to the call, lift your handset and
continue the call.
To use Group Listening:
1
Without hanging up, touch Speaker, and continue your conversation.
Special Characters in Dialing Sequences
DESCRIPTION
Y OU may need to program a pause, stop, or switchhook flash into an Outside
Auto Did, a Personal Speed Dial, or a System Speed Dial sequence, or you
may need to switch from rotary to Touch-Tone signals in the middle of a
programmed dialing sequence. To do so, you must enter one or more special
Characters when you program the sequence.
CONSIDERATIONS
The switchhook flash can be used only at the beginning of a programmed
dialing sequence.
ADMINISTRATION
None
PROGRAMMING
None
HOW TO USE
Use the following procedures to enter special characters into a dialing
sequence.
Pause
Program a pause (1.5 seconds) into a dialing sequence. For example, you may
need a pause between a pool access code, such as a 9, and an outside
telephone number in an Outside Auto Dial sequence.
5-66
Section 5: Reference
1
Dial the access code, such as a 9.
2
Touch Hold (Pause).
3
Dial the outside telephone number.
Stop
Switchhook Flash
Touch-Tone Enable
Program a stop into a dialing sequence to wait for a second dial tone. For
example, you may need to program a stop between a local telephone number
and an alternate long distance authorization code.
1
Dial the local telephone number (seven digits).
2
Touch Drop (Stop).
3
Dial the authorization code (five or six digits).
Program a switchhook flash at-the beginning of a dialing sequence. For
example, you may need to program a button with a PBX, Centrex, or Custom
Calling feature code that calls for a switchhook flash.
1
Touch Recall.
2
Touch Hold (Pause).
3
Dial the PBX or Centrex dial code sequence that gives you access the
feature you want to program.
Program Touch-Tone Enable into a dialing sequence on a line with rotary
signals. For example, you may need to use a credit card authorization service
1
Touch Transfer.
2
Dial the credit card authorization code.
System Feature Report
This feature is used with a MERLIN Plus system data collector and
an AT&T 475 printer or its equivalent.
NOTE:
DESCRIPTION
If the system administrator needs to verify the features administered to the
system or needs a written copy of the lines and features on each voice
terminal, he or she can use the data collector and the printer to print a
System Feature Report. This report lists both system-wide features and
programmed features and lines on individual voice terminals.
MERLIN Plus System Features
5-67
The system features that can be printed on the System Feature Report are:
●
Group Page groups
●
Call restrictions for each voice terminal
●
Allowed list assignments for each voice terminal
●
Transfer Return Interval
●
Call Report settings, such as the minimum call duration of a call for
which the Call Report feature will print information
●
System Speed Dial numbers
The voice terminal features that can be printed on the System Feature Report
are:
CONSIDERATIONS
●
The intercom number of the voice terminal
●
The voice terminal model type
●
Optional accessories used with the voice terminal
●
Voice Announcement Enable/Disable
●
Automatic Line Selection preferences
●
The lines and features assigned to all buttons on the voice terminal
The System Feature Report feature can be accessed only from the
administrator/attendant console.
If the system administrator wants to have the date and time on the System
Feature Report, the administrator must set these options on the control unit
when he or she administers the date and time for the Call Report feature.
(See "Call Report.")
The system administrator can connect the data collector and the printer to
any voice terminal jack in the system, except jack 10. However, if the
administrator has already assigned the data collector and the printer to a voice
terminal jack for the Call Report feature, usually jack 19, it is best to use the
same jack assignment for the System Feature Report.
ADMINISTRATION
If your responsibilities do not include system administration, skip this
information.
To set the date and the time, to assign a voice terminal jack for the System
Feature Report, and to print or to cancel a report, use the following
procedures.
The Date and the Time. (If you have already set the date and time for the
Call Report feature, you don't have to do it again.)
To set today's date:
5-68
Section 5: Reference
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial *80.
3
Dial two digits for the month (01 through 12).
4
Dial two digits for the day (01 through 31).
5
Dial two digits for the year (00 through 99).
For example, if the date is May 16, 1986, dial *80 05 16 86.
6
Touch Administer.
The console beeps twice.
7
Leave administration mode by sliding the T/P switch to the center
position.
To set the current time:
2
Enter administration mode by sliding the T/P switch to P and touching
Administer.
Dial *81.
3
Dial two digits for the hour (00 through 23).
4
Dial two digits for the minute (00 through 59).
1
For example, if the time is 3:25 A.M., dial *81 03 25; if the time is 3:25
P.M., dial *81 1525.
5
Touch Administer.
The console beeps twice.
6
Leave administration mode by sliding the T/P switch to the center
position.
Control Unit Jack Assignment for the System Feature Report. To assign a
voice terminal jack on the control unit for the System Feature Report: (The
system is factory-set to have the the data collector and printer connected to
voice terminal jack 19 for the Call Report feature; it is best to use the same
jack assignment for the System Feature Report.)
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial *85.
3
Touch the Auto Intercom button of the jack to which the data collector
and the printer are connected for the Call Report feature.
4
Touch Administer.
The console beeps twice.
MERLIN Plus System Features
5-69
5
Leave administration mode by sliding the T/P switch to the center
position.
Complete System Report. To print out a system administration report and a
report for every voice terminal in your system:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial *60.
The printer prints the reports as it receives data from the system.
3
Touch Administer.
The console beeps twice.
4
Leave administration mode by sliding the T/P switch to the center
position.
System Administration Report. To print out a system administration report
only:
1
2
Enter administration mode by sliding the T/P switch to P and touching
Administer.
Dial *61.
The printer prints the report as it receives data from the system.
3
Touch Administer.
The console beeps twice.
4
Leave administration mode by sliding the T/P switch to the center
position.
Individual Voice Terminal Reports. To print out individual reports on one or
more voice terminals:
5-70
Section 5: Reference
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial *62.
3
Touch the Auto Intercom button(s) or dial the intercom number(s) of the
voice terminal(s) for which you want a report.
The printer prints the report as it receives data from the system.
4
Touch Administer.
The console beeps twice.
5
Leave administration mode by sliding the T/P switch to the center
position.
Printout Cancellation. To cancel a printout in progress and to delete all
waiting report requests:
1
2
Enter administration mode by sliding the T/P switch to P and touching
Administer.
Dial *63.
The printer stops printing.
3
Touch Administer.
The console beeps twice.
4
Leave administration mode by sliding the T/P switch to the center
position.
PROGRAMMING
None
HOW TO USE
None
System Reset
WARNING:
DESCRIPTION
This feature is intended for service personnel only.
When the administrator uses System Reset, the entire MERLIN Plus system is
set to the initial feature assignments, and consequently erases any system
administration, such as System Speed Dial number or call restrictions. It is
useful when making radical changes to the system or starting administration
over again.
MERLIN Plus System Features
5-71
CONSIDERATIONS
When the administrator resets the system, all programming done for any voice
terminal in the MERLIN Plus system is erased. If the administrator has
administered customized line assignments for any voice terminal, these are
erased also, and the line configuration is returned to square operation.
ADMINISTRATION
System Reset requires readministering your system and reprogramming all
voice terminals.
To reset your system to the initial feature assignments:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial *99198.
The console beeps twice.
If the console beeps only once or not at all, the reset didn't work,
probably because someone was using the system when you dialed the
System Reset code. Wait until no one is using the system, and try the
reset again.
NOTE:
3
Go to the control unit and turn the power off and then on again.
The red lights go on, and the green lights flash.
The console rings every five seconds.
4
Leave administration mode by sliding the T/P switch to the center
position.
PROGRAMMING
None
HOW TO USE
This feature is recommended for service personnel only.
System Speed Dial
DESCRIPTION
The administrator can store System Speed Dial codes for telephone numbers,
such as a warehouse number or a branch office number, and account numbers
that people in the office frequently use. People can then dial the number
simply by dialing the proper 3-character code (from #60 through #99). System
Speed Dial is particularly useful when the administrator wants to give users
access to a specific number, for instance, an authorization code for an
alternate long-distance service, but does not want to divulge the number.
For more information about assigning a System Speed Dial codes to account
numbers that the administrator wants to appear on call reports, see "Accout
Number Entry."
5-72
Section 5: Reference
CONSIDERATIONS
You can program a System Speed Dial code for an area code and an exchange.
Then when you want to dial a telephone number that begins with this area
code and exchange, you can dial the speed dial code or touch the button
programmed for the speed dial code, and then dial the remainder of the
telephone number. The MERLIN Plus system can hold a maximum of 40
System Speed Dial codes of up to 16 digits each.
The system administrator can assign System Speed Dial codes to telephone
numbers with or without Restriction Override.
●
If the administrator decides to store a System Speed Dial code with
Restriction Override, all voice terminals in the system can use the code
as a type of password that allows the person to access the outside
number, regardless of toil or outward call restrictions previously placed
on the voice terminal.
●
The administrator may decide to store a System Speed Dial code
without Restriction Override so that all toll or outward restrictions
placed on voice terminals continue to apply.
For System Speed Dial codes assigned to telephone numbers, the administrator
can specify which speed dial codes will be printed on call reports (see "Call
Reports") and System Feature reports (see "System Feature Report"), and
which ones will be private.
It is sometimes necessary to include a pause, stop, or switchhook flash, or to
switch from rotary to Touch-Tone signals within a dialing sequence. To do
so, the administrator must enter one or more of the following special
characters into the dialing sequence. (For more information about using
special characters in a dialing sequence, see "Special Characters.")
●
To program a pause, touch Hold.
●
To program a stop, touch Drop.
●
To program Touch-Tone Enable, touch Transfer.
●
To program a switchhook flash at the beginning of a dialing sequence,
touch Recall and then touch Hold.
A number to which the administrator assigns a System Speed Dial code
cannot contain a "#" character.
When the administrator has dialed the maximum 16 characters for a System
Speed Dial code, the system beeps twice to confirm the entry and to remind
the administrator that he or she cannot dial any more characters. If the
administrator dials less than 16 characters, the system does not beep.
The administrator should give a copy of the System Speed Dial code
assignments to each person who will be using these codes.
People can dial the codes or program a button for specific speed dial codes.
ADMINISTRATION
If your responsibilities do not include system administration, skip this
information.
Before you administer the System Speed Dial feature, refer to the System
Speed Dial Directory that you have filled out.
MERLIN Plus System Features
5-73
To assign System Speed Dial codes to frequently dialed telephone numbers:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial the code (#60 to #99) that you are assigning to the telephone number.
3
Dial one of the following codes:
–
Dial *90 to assign the Speed Dial code.
For example, if you want the speed dial number
restrictions as the actual telephone number, that
restrictions still apply with this number, dial the
character code (such as #67), *90, and then the
–
to have the same
is, call or toll
System Speed Dial 3telephone number.
Dial *92 to assign the Speed Dial code with Restriction override.
For example, if you want to assign a System Speed Dial code to a
telephone number that anyone in the system can dial, regardless of any
previously placed restrictions, dial the System Speed Dial 3-character
code (such as #67), *92, and then the telephone number.
4
Dial the telephone number. (If you want the number to be private, that is,
have the System Speed Dial number printed on the call report or System
Feature reports instead of the actual number, dial a * before the telephone
number.)
For example, for a private number with Restriction Override, dial a System
Speed Dial 3-character code (such as #67), *92, and a telephone number
with a * before it, such as *1-617-567-1234.
5
Touch Administer.
The console beeps twice.
PROGRAMMING
6
Repeat the last four steps for each telephone number to which you are
assigning a System Speed Dial code.
7
Leave administration mode by sliding the T/P switch to the center position.
To program a button for a System Speed Dial code assigned to a telephone
number:
1
Label the button with a name and/or a number.
2
Slide the T/P switch to P.
The voice terminal rings every 5 seconds to remind you that you are programming and that you
cannot place or receive calls.
5-74
Section 5: Reference
3
Touch the button you want to program.
4
Dial *95 plus a System Speed Dial # code number from 60 through 99 that
your administrator can give you (you do not need to include the #).
5
Slide the T/P switch to the center position.
HOW TO USE
In order to use the System Speed Dial feature, you can use a speed dial code
or program a button.
To place a call by dialing a System Speed Dial code:
1
Lift your handset.
2
Dial a System Speed Dial code (#60 through #99).
To place a call using a button programmed for a specific System Speed Dial
code:
1
Lift your handset.
2
Touch the System Speed Dial button for the particular code.
Test
DESCRIPTION
When you need to test the lights and the ringing on your voice terminal, or if
you need to verify that your voice terminal has been installed correctly. you
can use the Test/Program (T/P) switch on the left side of your voice terminal.
CONSIDERATIONS
None
ADMINISTRATION
None
PROGRAMMING
None
HOW TO USE
To test the lights and ringing on your voice terminal:
1
Slide the T/P switch to T and hold the switch in that position until you
are finished testing your voice terminal.
The red and green lights next to your voice terminal buttons flash alternately, and your voice
terminal rings.
2
Slide the T/P switch to the center position.
MERLIN Plus System Features
5-75
If your voice terminal does not respond when you slide the Test/Program
switch to T, check Section 7, "Troubleshooting," for possible causes and
recommended action.
Toll Prefix Setting
DESCRIPTION
In most telephone systems people must dial a toll prefix (a 1 or a 0) before
they dial an-area code and telephone number. When the MERLIN Plus
system is installed, it is set for dialing a toll prefix. If people in your system
don't need to dial a toll prefix, the system administrator must set the system
for dialing the area code only.
CONSIDERATIONS
None
ADMINISTRATION
If your responsibilities do not include system administration, skip this
information.
To administer the system so people can dial an area code and telephone
number without a toll prefix:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial *37.
3
Leave administration mode by sliding the T/P switch to the center
position.
To change the system setting so that people must dial a toll prefix before an
area code and a telephone number:
5-76
Section 5: Reference
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial *36.
3
Leave administration mode by sliding the T/P switch to the center
position.
PROGRAMMING
None
HOW TO USE
Ask your administrator whether you need to dial a toll prefix ( a 1 or a 0)
before you dial an area code and a telephone number.
Tones
DESCRIPTION
Your MERLIN Plus system or your voice terminal provides the following tones
to inform you of the progress of a call you are placing or are about to place.
There are also tones that let you know you are in administration or
programming mode and a tone to tell you that your voice terminal is working
satisfactorily.
Feedback
Sound
Meaning of the
Feedback
Dial tone
Steady tone
You can begin dialing when
you are ready.
Busy tone
A slow pulsed tone
The line is busy.
Voice signal
tone
A beep
You can announce the call
through the other person's
voice terminal speaker.
Dialing
feedback
For Touch-Tone lines a
series of tones
You have dialed another
digit of the telephone
number.
For rotary lines a series of
rotary pulses
Ringing tone
A ringing sound
The call is ringing at the
other person's phone.
Testing
feedback
A steady ringing sound
Your MERLIN Plus system
has been installed correctly.
Programming
reminder
Your voice terminal rings
every 5 seconds to remind
you that you can't place or
receive calls.
You are in programming
mode and cannot place or
receive calls.
Error/Deny
tone
One beep
You have made an error in
administration and should
try the step again.
Confirmation
tone
Two beeps
The administration feature
has been entered into the
system.
MERLIN Plus System Features
5-77
The MERLIN Plus system also provides you with the following ringing sounds
or voice announcements so that you know immediately what kind of all you
are receiving.
If you hear this type of ring or
announcement
You are receiving this kind of
call
One short and one long ring
Transferred Call
A voice announcement through
your voice terminal speaker
Intercom Call with Voice
Announcement
A voice announcement through
your voice terminal before you
receive a transferred call
Transferred Call with Voice
Announcement
A beep
Manual Signaling
One long beep
Ringing Intercom Call
One long ring
Outside Call
CONSIDERATIONS
You can program your voice terminal with a ringing pattern that is different
from the ringing sound of nearby voice terminals. See "Personalized Ringing."
ADMINISTRATION
None
PROGRAMMING
None
HOW TO USE
By listening to the tones that the system or your voice terminal give you, you
can use your MERLIN Plus system more efficiently.
Touch-Tone or Rotary Setting
DESCRIPTION
5-78
Section 5: Reference
When the MERLIN Plus system is installed, it is set to generate Touch-Tone
signals. If any of the system's lines are rotary, the administrator must reset the
system to rotary dialing by entering a code at the administrator/attendant
console.
CONSIDERATIONS
None
ADMINISTRATION
If your responsibilities do not include system administration, skip this
information.
To set your system for rotary dialing:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial *39.
3
Touch Administer.
The console beeps twice.
4
Leave administration mode by sliding the T/P switch to the center
position.
If you need to reset the system for Touch-Tone dialing:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial *38.
3
Touch Administer.
The console beeps twice.
4
Leave administration mode by sliding the T/P switch to the center
position.
PROGRAMMING
None
HOW TO USE
If you have telephone lines that carry rotary signals, you can switch to TouchTone signals midway through a dialing sequence by using the Touch-Tone
Enable feature. (See "Touch-Tone Enable.")
MERLIN Plus System Features
5-79
Touch-Tone Enable
NOTE:
This feature is for rotary lines only.
DESCRIPTION
If you have telephone lines that carry rotary signals, use the Touch-Tone
Enable feature to switch to Touch-Tone signals midway through a dialing
sequence. This lets you take advantage of bank-by-phone, credit card
authorization, computer access, and alternate long distance services.
CONSIDERATIONS
None
ADMINISTRATION
None
PROGRAMMING
To program a Touch-Tone Enable button for your voice terminal:
1
Label the button Touch-Tone Enable.
2
Slide the T/P switch to P.
The voice terminal rings every 5 seconds to remind you that you are programming and that you
cannot place or receive calls.
HOW TO USE
3
Touch the button you want to program.
4
Dial *76.
5
Slide the T/P switch to the center position.
To switch from rotary pulse to Touch-Tone signals as you dial a number:
1
Lift your handset.
2
Dial the first part of the number.
3
Touch Touch-Tone Enable.
4
Dial the remaining numbers
When you hang up your handset, your system returns to rotary signals.
5-30
Section 5: Reference
Transfer
DESCRIPTION
You can use your voice terminal Transfer button to transfer outside calls to
someone else in your MERLIN Plus system.
There are three ways to transfer calls:
CONSIDERATIONS
●
Option A—Simple Transfer You can ask the person to whom you are
transferring the call if he or she wants to accept the call.
●
Option B—One-Touch Transfer If you have an Auto Intercom button
for the person to whom you want to transfer a call, you can transfer a
call with one touch.
●
Option C—Direct Transfer You can transfer a call directly by dialing
the intercom number.
If no one answers the transferred call, the call returns to the sender after a
specified number of rings set by the system administrator. The administrator
may also choose to set the system not to return calls. (See "Transfer Return
Interval.")
If the person to whom you are transferring the call has activated the Voice
Announcement Disable feature or if the person is using the intercom line at
his or her voice terminal, you cannot announce the call.
ADMINISTRATION
None
PROGRAMMING
If you want to program an Auto Intercom button for a voice terminal to
which you often transfer calls, see "Auto Intercom."
HOW TO USE
To screen a call using Option A, Simple Transfer:
1
Touch Hold.
2
Touch Intercom and dial the intercom number of the person to whom you
are transferring the call.
or
Touch the person's Auto Intercom button.
MERLIN Plus System Features
5-81
3
Announce the call and ask if it will be accepted.
No?
a
Touch the held call's line button.
b
Advise the caller.
c
Hang up.
Yes?
a
Hang up.
To transfer a call using Option B, One-Touch Transfer:
1
With the call in progress, touch the Auto Intercom button of the person
to whom you want to transfer the call.
2
When you hear a beep, you can announce the call, if appropriate.
3
Hang Up.
To transfer a call using Option C, Direct Transfer:
1
Touch Transfer.
2
Dial the intercom number of the person to whom you are transferring the
call.
Hang up.
5-32
Section 5: Reference
Transfer Return Interval
DESCRIPTION
When someone in the MERLIN Plus system transfers a call and it is not
answered, the call returns to the sender. When the system is first installed, it
is set to return calls after three rings. The system administrator can change
that setting so that calls ring as many as nine times before they return to the
person who has transferred it. The administrator may also choose to set the
system not to return transferred calls at all.
CONSIDERATIONS
None
ADMINISTRATION
If your responsibilities do not include system administration, skip this
information.
To administer the Transfer Return Interval for your system:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial a code between *20 and *29 where:
*20 programs the system not to return transferred calls
*21 programs the system to transfer calls after one ring.
*29 programs the system to transfer calls after nine rings.
3
Touch Administer.
The console beeps twice.
4
Leave administration mode by sliding the T/P switch to the center
position.
PROGRAMMING
None
HOW TO USE
Ask your system administrator what Transfer Return Interval is set for your
system.
Voice Announcement Enable/Disable
DESCRIPTION
Ordinarily, people can use the MERLIN Plus system intercom feature to
announce calls through your voice terminal speaker. However, if you do not
want a voice announcement to interrupt your work, you can use the Voice
Announcement Disable feature to have intercom calls ring at your voice
terminal instead.
MERLIN Plus System Features
5-83
CONSIDERATIONS
If someone in the MERLIN Plus system has the Voice Announcement Disable
feature programmed for his or her voice terminal, he or she cannot hear a
Group Page announcement.
If you use the Voice Announcement Disable feature on a 10-Button HandsFree Answer on Intercom (HFAI) Voice Terminal, you deactivate the HandsFree feature. However, the Voice Announcement Disable feature does not
affect voice terminals with connected hands-free units and with the Auto
Answer-All feature activated, nor does it affect 34-button Built-inSpeakerphone (BIS) voice terminals.
ADMINISTRATION
None
PROGRAMMING
To program the voice announcement option you prefer for your voice terminal:
1
Slide the T/P switch to P.
2
Touch Intercom until the green light next to it indicates that you want
the voice announcement allowed or prevented:
Green light on = voice announcement allowed
Green light off = voice announcement prevented
3
HOW TO USE
5-34
Section 5: Reference
Slide the T/P switch to the center position.
None
Accessory Equipment
Once you have set up your MERLIN Plus system, you may decide to purchase
additional hardware such as a headset that the system attendant can use for
easier call-handling or a basic telephone that is connected to the MERLIN
Plus system but which you can use off-premises. The information included in
"Accessory Equipment" will help you decide what optional equipment you
want to add to your system and how to use these accessories.
The information in the entry for each accessory is divided into five parts:
●
Description
The description of the accessory tells what it does and its advantages
for the user.
●
Drawings and Diagrams
Drawings of the accessory and its parts are included for each piece of
equipment, along with, if applicable, diagrams showing how the
equipment is connected to other MERLIN Plus system accessories.
●
Considerations
Special considerations include any qualifications the user should know
about the hardware, ways in which the equipment can or cannot be
used, or other hardware or features it can or cannot be used with.
●
Administration
If applicable, administration procedures are given for setting options at
the administrator/attendant console so that people in the MERLIN Plus
system can use the accessory equipment.
●
How to use
If applicable, procedures describe how to use the equipment or voice
terminal.
Basic Telephones
DESCRIPTION
Basic Touch-Tone telephones can provide service to people at a remote
location by way of an outside telephone line. These telephones are connected
to the MERLIN Plus system by way of an Off-Premises Telephone Interface
(OPTI) (see "Off-Premises Telephone Interface").
The telephones can use many of the features of your on-premises
communication system using dial codes and switchhook flashes.
Accessory Equipment
5-85
FIGURE 5-1 A basic telephone connected to an OPTI
CONSIDERATIONS
5-66
Section 5: Reference
You can also use accessories with your MERLIN Plus system that work
similarly to basic telephones. These accessories include auto-dial modems,
facsimile machines, credit phones, answering telephones, manual dial modems,
auto dialers, and answering machines. The following devices support these
accessories.
●
Off-Premises Telephone Interface (OPTI)— The OPTI is intended for
Off-Premises Extensions (OPX). Your local telephone company
provides facilities that will enable you to locate the OPX telephones
across the country.
●
Basic Telephone and Modem Interface (BTMI)— The BTMI is
intended for on-premises telephones and accessories. You can connect
to your MERLIN Plus system such accessories as auto-dial modems,
facsimile machines, credit phones, and answering telephones. You do
not need to use a MERLIN Plus system voice terminal with these
accessories.
●
General Purpose Adapter (GPA)— The GPA is intended for accessory
equipment that you can connect to your MERLIN Plus voice terminal
such as manual dial modems, auto dialers, and answering machines.
The GPA is also useful for cordless phones.
●
Auiliary Jack (Aux Jack)— The AUX jack on the MERLIN Plus
control unit is primarily intended to let you share Line A and/or E
with the MERLIN Plus system. You can connect such devices as data
devices and facsimile machines to the AUX jack.
Once you have assigned lines to a basic telephone, be sure to provide the
person using the telephone with a list of the codes for the lines he or she has
access to.
Basic telephones are able to receive ringing intercom calls, but not intercom
calls with voice announcement. Therefore, you must program the Voice
Announcement Disable feature for the telephone.
In order to program Voice Announcement Disable, Ringing Options, or an
Automatic Line Selection sequence for the basic telephone, the system
administrator can use either the Centralized Programming feature on the
administrator/attendant console or program a substitute MERLIN Plus voice
terminal plugged into the voice terminal jack designated for the OPTI.
ADMINISTRATION
If your responsibilities do not include system administration, skip this
information.
1
Assign lines to the basic telephone:
a
Enter administration mode by sliding the T/P switch to P and touching
Administer.
b
Dial the intercom number or touch the Auto Intercom button for the
basic telephone that you are administering.
A green light comes on next to the Auto Intercom button. Green lights also come on next to
the buttons of any lines already assigned to the telephone.
c
Touch the line buttons so that the green light next to them shows the
line assignment you prefer.
Green light on = the line assigned to the telephone
Green light off = the line is not assigned to the telephone
2
To restrict the type of calls that the basic telephone can place:
a
Touch Restrict until the green light next to it shows the code for the
call restrictions you want the telephone to have:
Steady green light = Unrestricted (all calls permitted)
Flashing green light = Toll resetricted (local and intercom calls)
Green light off = Outward restricted (intercom calls)
b
When you are finished administering the basic telephone, touch
Administer.
The console beeps twice.
c
Leave administration mode by sliding the T/P switch to the center
position.
3
Then connect a MERLIN Plus system voice terminal directly to the
control unit voice terminal jack to which you plan to connect the OPTI.
(You can also program the basic telephone by using the Centralized
Programming feature on the administration/attendant console. For more
information on this feature, see "Centralized Programming.")
4
Program this substitute telephone for Voice Announcement Disable:
a
Slide the T/P switch to P.
b
Touch the Intercom button until the green light next to it goes off.
Accessory Equipment
5-87
5
6
If you want to change the order in which the system selects available lines
for this telephone, assign an Automatic Line Selection sequence.
a
While in programming mode, dial **.
b
Touch the line buttons in the order you want them to be selected.
c
When you are finished programming the basic telephone, slide the T/P
switch to the center position.
If you want the basic telephone not to ring on specified lines, use the
Ringing Options feature.
a
b
HOW TO USE
While in programming mode, touch the line for which you want to
program a ringing option:
–
If you don't want the phone to ring, dial *35.
–
If you want the phone to ring immediately when a call comes in,
dial *37.
Disconnect the substitute voice terminal and connect the OPTI to the
same voice terminal jack. Then connect the basic telephone to the
OPTI.
A person using a basic telephone must dial the following codes to access the
lines the system administrator assigns to the intercom number for the
telephone.
FIGURE 5-2 Basic telephone codes for accessing lines
5-88
Section 5: Reference
Basic Telephone and Modem Interface
DESCRIPTION
The Basic Telephone and Modem Interface (BTMI) allows you to connect
most types of telephone and data devices to your MERLIN Plus system,
including auto-dial modems, facsimile machines, credit phones, and answering
telephones.
FIGURE 5-3 The Basic Telephone and Modem Interface
FIGURE 5-4 A basic telephone connected to a BTMI
CONSIDERATIONS
The BTMI works with Touch-Tone and rotary telephones.
Accessory Equipment
5-89
ADMINISTRATION
If your responsibilities do not include system administration, skip this
information.
If you do not want the basic telephone to ring on every line, you can specify
which lines ring when a call comes in using Ringing Options and
programming the lines for immediate or no ring.
You can also specify the order of lines for the phone by programming an
Automatic Line Selection sequence. Be sure to program Automatic Line
Selection only for those lines to be used by the basic telephone.
Basic telephones are able to receive ringing intercom calls, but not intercom
calls with voice announcement. Therefore, you must program the Voice
Announcment Disable feature for the telephone.
In order to program Voice Announcement Disable, Ringing Options, or an
Automatic Line Selection sequence for the basic telephone, you can use either
the Centralized Programming feature on the administrator/attendant console or
program a substitute MERLIN Plus voice terminal plugged into the voice
terminal jack designated for the BTMI.
For more information on assigning lines and features for a basic telephone, see
"Basic Telephones."
HOW TO USE
See the "User's Guide for Off-Premises and Basic Telephones," included with
the BTMI, for instructions on how to operate a telephone connected to a
BTMI.
A person using a basic telephone must dial 3-character codes to access the
lines the system administrator assigns to the intercom number for the
telephone. For a list of these codes, see "Basic Telephones."
5-90
Section 5: Reference
Data Collector and Printer
DESCRIPTION
The MERLIN Plus system Data Collector uses information from the Call
Report and System Feature Report features and transmits the material from the
MERLIN Plus system to a printer. You can connect the data collector to an
available voice terminal jack on the control unit.
FIGURE 5-5 A data collector connected to the MERLIN Plus system control unit
and printer
CONSIDERATIONS
An AT&T 475 printer or its equivalent is recommended to work with the
MERLIN Plus system data collector.
The MERLIN Plus system is set to have the data collector and the printer
connected to voice terminal jack 19, but the administrator can connect the
data collector and the printer to any other voice terminal jack in the system,
except jack 10.
The data collector can hold up to one full page of printout, 60 lines of 80
characters each. The collector disregards any material over the one page
limit.
For proper operation of the printer with the MERLIN Plus data collector, the
printer options must be set correctly. The options and the method of
selecting them varies with different printers. Consult the recommended
options listed in the directions that come with the AT&T 475 printer.
Accessory Equipment
5-91
ADMINISTRATION
None
HOW TO USE
None
General Purpose Adapter
DESCRIPTION
With the General Purpose Adapter (GPA) you can connect to your voice
terminal Touch-Tone ( not rotary ) equipment such as manual dial modems,
auto dialers, answering machines, and telephone extensions (including cordless
telephones).
FIGURE 5-6 A basic telephone and a voice terminal connected to a GPA (back
view)
CONSIDERATIONS
If you set the GPA to the automatic setting, you must program an Auto
Answer-All. button for your voice terminal. (See "Auto Answer-All.")
ADMINISTRATION
None
HOW TO USE
You can select the switch position, labeled Join, Basic, or Auto on the
adapter, required for operating the telephone or data equipment. When you
have made the appropriate selection for your needs, slide the three-position
option switch to the selected mode of operation. For the Joined Call
Operation option, see the information that comes with the GPA.
5-92
Section 5: Reference
Originating a Call
Using an Automatic
Answering Device
●
Use the Basic Operation switch position if you only originate calls with
your telephone or data device. You may also answer incoming calls
using your telephone or data device. However, incoming calls ring
only at your voice terminal, not at the telephone or data device.
●
Use the Automatic Operation switch position for using automatic
answering devices. Before operating thses devices, progrtam an Auto
Answer-All feature button so you can set the devices to go on
automatically when you receive ringing calls.
Headset and Headset Adapter
DESCRIPTION
A Headset connected to your voice terminal by way of the Headset Adapter
allows you to handle calls more easily.
FIGURE 5-7 A headset connected to the headset adapter with an enlargement of
the headset adapter
CONSIDERATIONS
A headset cannot be used with a 5-button voice terminal.
The cord on the headset is plugged into the headset adapter, and the voice
terminal and the adapter are connected by way of a modular cord which
comes with the adapter. The headset adapter plugs into the jack labeled
"Other." Since the 10-button HFAI voice terminal does not have an
"Other" jack, you cannot use a headset with this type of voice terminal.
Accessory Equipment
5-93
ADMINISTRATION
None
HOW TO USE
To place a call using your headset:
1
Touch On/Quiet on the headset adapter.
The green light next to the button goes on.
2
Dial the outside number.
To answer a call:
1
Touch On/Quiet on the headset adapter.
To mute the microphone:
1
Hold down On/Quiet on the headset adapter.
To hang up:
1
Touch Off on the headset adapter.
The green light next to On/Quiet goes off.
Loudspeaker Paging System
DESCRIPTION
When you have a Loudspeaker Paging System attached to the control unit,
you can page people, make announcements, and provide background music in
all sections of your building.
You can connect the loudspeaker paging system to the Paging Jack on the
front of the control unit. This jack is located to the left of the red Warning
and the green Power lights.
5-94
Section 5: Reference
FIGURE 5-8 The Paging Jack on the MERLIN Plus system Control Unit
CONSIDERATIONS
To control the loudness of the loudspeaker paging system, including the
background music throughout the building, or to turn off the background
music, the system administrator can dial a code at the administrator/attendant
console for the preferred volume. Background music volume can also be
controlled at the music source.
The MERLIN Plus system also works with talk-back paging systems. Single
contact closure is included.
The following are the jack pin-out specification for the loudspeaker paging
system. Pin numbers from left to right (1 through 8) are:
ADMINISTRATION
●
4,5 for voice
●
3,6 for contact closure
●
1,2,7,8 are unused
If your responsibilities do not include system administration, skip this
information.
To set the volume of the loudspeaker paging system, including the volume for
the background music, or to turn the music off, dial one of the following
codes:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
Accessory Equipment
5-95
2
Dial one of the following codes to set the volume you prefer:
– Dial *16 to turn off the background music.
– Dial *17 to set the volume to low.
– Dial *18 tO set the volume to medium.
– Dial *19 to set the volume to high.
3
Touch Administer.
The console beeps twice.
4
HOW TO USE
Leave administration mode by sliding the T/P switch to the center
position.
You can use a programmed button or a dial code to access the Loudspeaker
Page feature.
To use a Loudspeaker Page button:
1
Touch Loudspeaker Page.
2
When you hear a beep, lift your handset and make your announcement.
To use this feature by dialing a code:
1
Touch Intercom.
2
Lift your handset.
3
Dial 6.
When you hear a beep, make your announcement.
When you hang up, the loudspeaker turns off automatically.
Music-on-Hold (and Background Music)
DESCRIPTION
When you have Music-on-Hold, you can provide background music for Callers
whom you have placed on hold. You can also provide background music
throughout the building using the loudspeaker paging system.
The Music-on-Hold (MOH) Jack is a Phonograph Jack, into which you can
plug a radio, tape player, or stereo system. It is on the front of the control
unit, under the red Warning and the green Power lights.
5-96
Section 5: Reference
FIGURE 5-9 The Music-on-Hold Jack (MOH) on the MERLIN Plus system control
unit
CONSIDERATIONS
In order to control the loudness of the Music-on-Hold and the background
music for the building, the system administrator can dial a code at the
administrator/attendant voice terminal for the preferred volume. The
administrator can also turn off the Music-on-Hold and background music by
entering a code at the administrator/attendant console.
The system is factory-set for medium music volume.
The music volume can also be controlled at the music source.
The Music-on-Hold feature is designed to accept 8-ohm impedance input,
matching the output of most music sources.
ADMINISTRATION
If your responsibilities do not include system administration, skip this
information.
From the administrator/attendant console, you can set the volume for Musicon-Hold or turn it off by dialing one of the four settings listed below:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial one of the following codes to set the volume you prefer.
– Dial *12 to turn off Music-on-Hold.
– Dial *13 to set the volume to low.
– Dial *14 to set the volume to medium.
– Dial *15 to set the volume to high.
Accessory Equipment
5-97
3
Touch Administer.
The console beeps twice.
4
Leave administration mode by sliding the T/P switch to the center
position.
If you want to set the volume on the background music for the building or
turn the music off, dial one of the following codes:
1
Enter administration mode by sliding the T/P switch to P and touching
Administer.
2
Dial one of the following codes to set the volume you prefer:
– Dial *16 to turn off the background music.
– Dial *17 to set the volume to low.
– Dial *18 to set the volume to medium.
– Dial *19 to set the volume to high.
3
Touch Administer.
The console beeps twice.
4
HOW TO USE
Leave administration mode by sliding the T/P switch to the center
position.
Operate your stereo, radio, or tape player according to the directions that
came with the equipment.
Off-Premises Telephone Interface
DESCRIPTION
The Off-Premises Telephone Interface (OPTI) provides service to a basic
Touch-Tone telephone at a remote location by way of an outside telephone
line.
This module permits you to use an off-premises telephone to access many of
the features of your on-premises communication system using dial codes and
switchhook flashes.
5-98
Section 5: Reference
FlGURE 5-10 The Off-Premises Telephone Interface
CONSIDERATIONS
For more information about basic telephones, see "Basic Telephones."
ADMINISTRATION
If your responsibilities do not include system administration, skip this
information.
If you do not want the off-premises telephone to ring on every line, you can
specify which lines ring when a call comes in using the Ringing Options
feature and programming the lines for immediate or no ring.
You can also specific the order of lines for the phone by programming an
Automatic Line Selection sequence. Be sure to program Automatic Line
Selection only for those lines to be used by the off-premises telephone.
Basic telephones are able to receive ringing intercom calls, but not intercom
calls with voice announcement. Therefore, you must program the Voice
Announcement Disable feature for the telephone.
In order to program Voice Announcement Disable, Ringing Options, or an
Automatic Line Selection sequence for the basic telephone, you can use either
the Centralized Programming feature on the administrator/attendant console or
program a substitute MERLIN Plus voice terminal plugged into the voice
terminal jack designated for the OPTI.
For more information on assigning lines and features for a basic telephone, see
"Basic Telephones."
HOW TO USE
See the "User's Guide for Off-Premises and Basic Telephone," included with
the OPTI, for instructions on how to operate a telephone connected to an
OPTI.
Accessory Equipment
5-99
Supplemental Alert Adapter
DESCRIPTION
You can connect Extra Alert Devices, such as a horn, bell, strobe, or chime,
to your system so that people working in noisy or remote areas of a building
can be alerted when a call rings. When you activate the Supplemental Alert
Adapter (SAA) and a voice terminal rings, the adapter automatically activates
the connected extra alert device, which gives a visual or audible signal that a
call has come in.
FIGURE 5-11 An extra alert bell and a voice terminal connected to the SAA
(back view)
CONSIDERATIONS
An Extra Alert Switch allows you to turn an extra alert device on and off and
alternately select between two different connected alerting devices, such as a
strobe during business hours and a horn off-hours. You may also alternate
between two extra alert devices installed in different locations. In addition,
an extra alert switch allows you to use two extra alert devices simultaneously.
The extra alert switch is compatible with MERLIN Plus extra alert devices
(-48V).
If you want the SAA to automatically turn on the extra alert devices
connected to the extra alert switch plug the extra alert switch into the
Alerter jack of the SAA.
If you want to use extra-alerting devices simultaneously, you need to plug the
modular cord for each device into a Line Bridging Adapter which you can
connect to either position (1) or position (2) on the bottom of the extra alert
switch.
For more information, contact your equipment dealer.
5-100
Section 5: Reference
ADMINISTRATION
None
HOW TO USE
To set up your SAA:
1
Unplug the appropriate voice terminal from its modular wall jack, and plug
it into the jack labeled V.T. on your SAA.
2
Plug one end of the modular cord into the jack labeled C.U. on the SAA
and the other end into the voice terminal's modular wall jack.
3
Plug the modular cord from the extra alert device into the jack labeled
Alerter on the SAA.
To have the extra alert device turn on when a call rings at the appropriate
voice terminal, turn the SAA to the On position.
If you want to use more than one extra alert device alternately:
1
Turn the extra alert switch's knob to the appropriate On position labeled
(1) or (2). For example, if you connect a bell to position (1) and a strobe
to position (2), turn the control switch to position (1) to operate the bell
and to position (2) to operate the strobe.
If you want to use more than one extra alert device simultaneously:
1
Turn the extra alert switch knob to the appropriate On position labeled (1)
or (2). For example, if you connect a bell and a strobe to a line bridging
adapter and the adapter to position (1) on the SAA, turn the control
switch to this position.
Accessory Equipment
5-101
Section 6: Quick Reference Guides
Quick Reference Guide to System Administration
The following table is a quick guide to administration procedures for the
MERLIN ® Plus Communications System. If you need more information on a
procedure than the table gives you, look up the procedure in Section 5,
"Reference."
Before you perform the steps given for any procedure, you first have to enter
administration mode as follows:
1
Slide the T/P switch on the left side of the console to P.
The red lights next to the line buttons go on steady.
The green lights next to the line buttons begin flashing.
The console rings every five seconds to remind you that it's in programming mode.
2
Touch Administer.
The red lights go on steady next to Administer and Restrict.
All other lights go off, and the ringing stops.
If you are performing several of these procedures in one
administration session, you don't have to leave administration mode
after each one. Simply dial the appropriate code or touch the
appropriate button to begin the next procedure.
NOTE:
When you finish administering the system, leave administration mode as
follows:
1
Slide the T/P switch to the center position.
2
Change any voice terminal (telephone) button labels and any entries on
forms or directories to reflect the administration or programming changes
you've made.
Administration Procedure
Specify toll-prefix or area-code-only dialing.
Do This
1 Enter Administration mode.
2 Dial the appropriate code:
*36 for toll-prefix dialing
*37 for area-code-only dialing.
3 Touch Administer.
The console beeps twice.
4 Leave Administration mode.
Specify Touch-Tone or rotary (pulse) dialing.
1 Enter administration mode.
2 Dial the appropriate code:
*38 for Touch-Tone dialing
*39 for rotary (pulse) dialing.
3 Touch Administer.
The console beeps twice.
4 Leave administration mode.
Quick Reference Guide to System Administration
6-1
Administration Procedure
Make Line A and/or Line E private.
Customize line assignments to a telephone.
Assign Button-Free Line Operation to a
telephone.
Do This
1
Enter administration mode.
2
Dial *57. The green lights next to the buttons for Line A and Line E
indicate their status:
Green light on = privacy active
Green light off = privacy inactive
3
Touch the line button until the green light indicates the privacy status you
want.
4
Touch Administer.
The console beeps twice.
5
Leave administration mode.
1
Enter administration mode.
2
Touch the Auto Intercom button or dial the intercom number for the
phone.
3
Touch the line buttons to add or remove lines.
Green light on = line is assigned
Gree light off = line is not assigned
4
Leave administration mode.
1
Enter administration mode.
2
Touch the Auto intercom button or dial the intercom number for the
phone.
3
Remove all lines from the phone by touching each line button that has a
green light on next to it.
The green lights go out when you touch the buttons.
4
Touch the line button for each line you want the phone to have access to.
The green lights go on next to the buttons you watch.
5
Dial either *31 if you want the phone to ring on incoming calls or *32 if
you don't want it to ring.
6
Touch Administer.
The console beeps twice.
7
Leave administration mode.
To make all outside lines reappear on the voice terminal, enter
administration mode, touch the Auto intercom button or dial the intercom
number of the phone, dial *34, touch Administer, and leave administration
mode.
NOTE:
Assign call restrictions to a telephone.
6-2
SectIon 6: Quick Reference Guides
1
Enter administration mode.
2
Touch the Auto Intercom button or dial the intercom number for the
phone.
3
Touch Restrict repeatedly until the green light indicates the desired
restriction.
Green light on steady = Unrestricted (all calls)
Green light flashing = Toll restricted (no long distance)
Green light off = Outward restricted (no outside calls)
4
Leave administration mode.
Administration Procedure
Add an entry to an allowed list.
Remove an entry from an allowed list.
Assign an allowed list to a telephone.
Copy line assignments, call restirctions, and
programmed freatures from one telephone (the
source) to another (the target).
D O This
1
Enter administration mode.
2
Dial the code for the right list; for lists 1 through 8 dial *01 through *08.
3
Dial the item number (01 through 10).
4
Dial the entry (up to six digits).
The console beeps twice on the sixth digit.
5
Touch Administer.
The console beeps twice.
6
Leave administration mode.
1
Enter administration mode.
2
Dial the code for the right list; for lists 1 through 8 dial *01 through *08.
3
Dial the item number (01 through 10).
4
Touch Drop.
5
Touch Administer.
The console beeps twice.
6
Leave administration mode.
1
Enter administration mode.
2
Dial the code for the right list; for lists 1 through 8 dial *01 through *08.
3
Dial 00.
4
Touch the Auto Intercom button or dial the intercom number for the
telephone.
Green light on = list is assigned to the telephone
Green light off = list is not assigned to the telephone
5
Leave administration mode.
1
Enter administration mode.
2
Touch the Auto Intercom button or dial the intercom number for the
target phone.
3
Touch Copy.
4
Touch the Auto intercom button or dial the intercom number for the
source phone.
5
Touch Administer.
The console beeps twice.
6
Leave administration mode.
Quick Reference Guide to System Administration
6-3
Do This
Administration Procedure
Assign System Speed Dial codes to telephone
numbers and account numbers.
1
Enter administration mode.
2
Dial the 3-character code (#60 through #99) you are assigning to the
number.
3
Dial either:
*90 to assign the code without Restriction Override
*92 to assign the code with Restriction Override
*88 to assign the code to an account number.
4
Dial the telephone number or account number.
To designate a telephone number as private (not printed on call
reports), dial * before the number m step 3.
NOTE:
If the telephone number or account number has the maximum allowed 16 digits,
the console beeps twice when you enter the sixteenth digit.
Assigning or removing a telephone from a
paging group.
Set the transfer return interval.
Set the music-on-hold volume.
6-4
Section 6: Quick Reference Guides
5
Touch Administer.
The console beeps twice.
6
Leave administration mode.
1
Enter administration mode.
2
Dial the code for the paging group (*71 or *72).
3
Touch the Auto Intercom button for the phone you want to add or
remove.
Green light on = telephone is assigned
Green light off = telephone is removed
4
Leave administration mode.
1
Enter administration mode.
2
Dial the code for the transfer return interval you want (up to nine rings):
*2 plus the number of rings wanted (*25 = five rings).
*20 for transferred calls to not be returned.
3
Touch Administer.
The console beeps twice.
4
Leave administration mode.
1
Enter administration mode.
2
Dial the code for the volume you want:
*12 to turn off music-on-hold.
*13 to set the volume to low.
*14 to set the volume to medium.
*15 to set the volume to highOr use the music source volume control instead.
3
Touch Administer.
The console beeps twice.
4
Leave administration mode.
Administration Procedure
Set the background music volume.
Set the date for call reports.
Set the time for call reports.
Designate a telephone jack on the control unit
For call reports.
Set the calls reported option for call reports.
Do This
1
Enter administration mode.
2
Dial the code for the volume you want:
*16 to turn off the background music.
*17 to set the volume to low.
*18 to set the volume to medium.
*19 to set the volume to high.
Or use the music source volume control instead.
3
Touch Administer.
The console beeps twice.
4
Leave administration mode.
1
Enter administration mode.
2
Dial *80.
3
Dial two digits for the month (01 through 12), two for the day (01 through
31), and two for the year (00 through 99).
4
Touch Administer.
The console beeps twice.
5
Leave administration mode.
1
Enter administration mode.
2
Dial *81.
3
Dial two digits for the hour (00 through 23) and two for the minute (00
through 59).
4
Touch Administer.
The console beeps twice.
5
Leave administration mode.
1
Enter administration mode.
2
Dial *82.
The green light goes on next to the Auto Intercom button for the jack to which
the data collector and printer are currently assigned.
3
Touch the Auto Intercom button for the new telephone jack to which you
are assigning the data collector and printer.
The green light goes off next to the Auto Intercom button for the old jack, and
the green light next to the Auto Intercom button for the new jack goes on.
4
Leave administration mode.
1
Enter administration mode.
2
Dial *84.
3
Dial the code for the calls reported option you want:
0 means no calls reported
1 means outgoing calls only
2 means outgoing and incoming calls
4
Touch Administer.
The console beeps twice.
5
Leave administration mode.
Quick Reference Guide to System Administration
6-5
Administration
Procedure
Set the minimum call duration for call report
records.
Do This
1
Enter administration mode.
2
Dial *83.
3
Dial one digit (0 through 9) for the minimum number of minutes.
NOTE:
Print out a System Feature Report.
Program a telephone using Centralized
Programming.
Reset the system.
6-6
Section 6: Quick Reference Guides
The system adds 10 seconds to the number of minutes you select.
4
Touch Administer.
The code beeps twice.
5
Leave administration mode.
1
Enter administration mode.
2
Dial the code for the report or set of reports you want:
*60 for one system administration report and individual phone reports.
*61 for a system administrate ion report.
*62 plus touch one or more Auto intercom buttons or dial one or
more intercom numbers for individual phone reports.
*63 to abort a printout and cancel all other report requests.
3
Touch Administer.
The console beeps twice.
4
Leave administration mode.
1
Enter administration mode.
2
Touch the Auto Intercom button or dial the intercom number for the
phone you want to program.
3
Touch Conference.
4
Program the telephone.
5
Leave administration mode.
This procedure erases all system administration and telephone
programming, returns the system to its factory settings, and restores initial
feature assignments to the phones. Use this feature only when you want to
change the system radically.
WARNING:
1
Enter administration mode.
2
Dial *99198.
The console beeps twice.
3
Turn the power off and then on again.
4
Leave administration mode.
Quick Reference Guide to Administration Codes
Other Numbers
Administration Code
*01 through *08
Feature
00
Add (or remove) an allowed list (1 through 8) to a voice
terminal
01 through 10 plus telephone number
digits
Add telephone numbers to an allowed list (1 through 8)
*12
Turn off Music-on-Hold
*13
Set Music-on-Hold to low volume
*14
Set Music-on-Hold to medium volume (the default
setting)
*15
Set Music-on-Hold to high volume
*16
Turn off Background Music
*17
Set Background Music to low volume
*18
Set Background Music to medium volume (the default
setting)
*19
Set Background Music to high volume
*20 through *29
Set the Transfer Return interval for 0 through 9 rings
*31
Set a line for immediate ring on a voice terminal with
Button-Free Line Operation
*32
Set a line for no ring on a voice terminal with ButtonFree Line Operation
*34
Reassign lines to a voice terminal that has Button-Free
Line Operation
*36
Set the system for toll prefix, a 0 or a 1
*37
Set the system for area code only
*38
Set the system for Touch-Tone dialing
*39
Set the system for rotary dialing
*4
0 through 8 (lines)
Assign the number of lines in the system
*57
Assign Privacy to Lines A and E
*60
Print a System Feature Report for the system and for
every voice terminal in the system
*61
Print a System Feature Report for the whole system
*62
*63
an intercom number of the voice
terminal
Print a System Feature Report for an individual voice
terminal
Cancel a System Feature Report in progress and all report
requests
Quick Reference Guide to System Administration
6-7
Administration Code
Other Numbers
*71
Assign voice terminals to Group Page group 1
*72
Assign voice terminals to Group Page group 2
*80
a 2-digit month, a 2-digit day of the
month, and a 2-digit year
Set the date for the Call Report feature
*81
a 2-digit hour, a 2-digit minute of the
hour
Set the time for the Call Report feature
*82
an intercom number of the voice
terminal
Set the control unit jack for the Call Report feature
*83
0 through 9 (minutes)
Set the minimum call duration for the Call Report
feature
*84
0 = no calls reported
1 = only outgoing calls reported
2 = outgoing and incoming calls
reported
Set the type of calls that are printed on the call report
*85
Set the control unit jack for the System Feature Report
*88
Assign System Speed Dial codes to account numbers for
the Account Number Entry feature
*90
*92
telephone number digits
Assign System Speed Dial codes to outside telephone
numbers
a * plus the telephone number digits
Assign System Speed Dial codes to outside telephone
numbers that are private (only the dial code is printed on
the call report)
telephone number digits
Assign System Speed Dial codes with Restriction
Override to outside telephone numbers
a * plus the telephone number digits
Assign System Speed Dial codes with Restriction
Override to outside telephone numbers that are private
(only the dial code is printed cm the call report)
*99198
6-8
Feature
Section 6: Quick Reference Guides
Reset the system (for service personnel only)
Quick Reference Guide to Voice Terminal Features
The table below acquaints you with the preassigned features that come with
the MERLIN Plus system voice terminal and the features that you can
program onto your voice terminal. Some features can also be accessed by
using a dial code; those features are identified with a "+." For your
convenience, the features in tis table are listed by function, and a brief
description of each feature is provided. For more information about each
feature, read the individual feature descriptions in Section 5, "Reference."
Feature Name
Description
Preassigned
or
Programmable
Programming Code
PLACING CALLS
Line Request
Request the use of a busy line
Preassigned
Line Select
Select a line other than the line the
system automatically selects for you
Preassigned
Touch-Tone Enable
Change from rotary to Touch-Tone
signals during a dialing sequence
Programmable
Dial *76
Auto Answer-All
Have optional equipment such as a
modem, answering machine, or
facsimile machine turn on when a call
comes in
Programmable
Dial *75
Recall
Disconnect a call without hanging up
Preassigned
Ringing Line Preference
Lift the handset and instantly be
connected to the ringing line
Preassigned
Voice Terminal Tones
Know by the ring, or by an
announcement, the kind of call that is
coming in
Preassigned
Call Pickup
Pick up a ringing call at another voice
terminal
Programmable†
Conference
Have a telephone conference with
several people at one time
Preassigned
Drop
Disconnect a person from a conference
call
Preassigned
Hold Retrieve
Return to a call on hold (for people
with 5-button voice terminals)
Programmable†
Transfer
Transfer a call to another voice
terminal
Preassigned
ANSWERING CALLS
CALL HANDLING
Dial *85 (or dial *85 + an intercom
number)
Did *95*
† You can also access this feature by using a dial code.
Quick Reference Guide to Voice Terminal Features
6-9
Feature Name
Description
Preassigned
or
Programmable
Programming Code
CALL-HANDLING REPORTS
Account Number Entry
Programmable
Dial *82
Enter an account number on a Call
Report
Programmable
Dial *88 - an account number (up to
16 digits)
or
Dial *95 + a System Speed Dial code
(60 through 99)
Dial an intercom number with one
touch
Programmable
Dial *91 + an intercom number
Enter an account number on a Call
Report (SMDR) by dialing the number
or a System Speed Dial code
Requires a button with lights
Account Number Entry
with one touch
QUICK DIALING
Auto Intercom
A button with lights is recommended
Last Number Redial
Dial with one touch the number that
you last dialed
Programmable†
Dial *73
Outside Auto Dial
Dial an outside number with one touch
Programmable
Dial *90 + an outside telephone
number, PBX, Centrex, or Custom
Calling feature code (up to 16 digits)
Personal Speed Dial
Dial a number quickly by dialing a code
(Does not require a button)
Programmable
Dial a Personal Speed Dial code (#01
through #22) + one of the following
codes:
*90 + an outside number, or a PBX,
Centrex, or Custom Calling feature
code,
or *88 + an account number
Saved Number Redial
Save a number and dial it later
Programmable†
Dial *74
System Speed Dial
Dial a number quickly by dialing an
administered code
Programmable
Dial *90 + a System Speed Dial code
(60 through 99)
Group Page
Page a group of people through their
voice terminal speakers
Programmable†
Dial *91 + one of the following
codes:
70 for all voice terminal
71 for Group 1
72 for Group 2
Loudspeaker Page
Page someone through a loudspeaker
system
Programmable†
Dial *91 + 6
PAGING
†
You can also access this feature by using a dial code.
6-10
Section 6: Quick Reference Guides
Feature Name
Description
Preassigned
or
Programmable
Programming Code
PRIVACY
Do Not Disturb
Prevent tails from ringing while you are
busy
Programmable
Dial *71
Programmable
Dial *72
Choose the order of the lines you will
get when you pick up the handset
Programmable
No programming code necessary; for
programming information, see Section
5, "Reference"
Have a line ring immediately even
though it is programmed to ring after a
delay or not at all
Programmable
Dial *78
Requires a button with lights
Privacy
Prevent others from accidentally joining
your calls
Requires a button with lights
LINE OPTIONS
Automatic Line
Selection
RINGING OPTIONS
Ring Option Override
Requires a button with lights
Personalized Ringing
Choose a ringing sound you like for
your voice terminal
Programmable
No programming code necessary; for
programming information, see Section
5, "Reference"
Ringing Options
Have lines ring immediately, ring after
a delay, or not ring at all
Programmable
Dial *35 for no ring
Dial *36 for delayed ring
Dial *37 for immediate ring
Voice Announcement
Disable
Have intercom calls ring at your voice
terminal
Programmable
No programming code necessary; for
prrogramming information, see Section
5, "Reference"
Dial *6 + an intercom number
INTEROFFICE COMMUNICATION
Manual Signaling
Signal someone within your MERLIN
Plus system
Programmable
Message
Know when the attendant has taken a
message for you
Preassigned
Send Message
Turn on the message light at someone
else's voice terminal (attendant console
only)
Preassigned
Quick Reference Guide to Voice Terminal Features
6-11
Quick Reference Guide to Programming Codes
Programming Codes
*6
Other Numbers
an intercom number
Manual Signaling
*71
Do Not Disturb
*72
Last Number Redial
*73
Privacy
*74
Saved Number Redial
*75
Auto Answer-All
*76
Touch-Tone Enable
*78
Ring Option override
*82
Account Number Entry
*85
Call Pickup
an intercom number
Call Pickup with One Touch
*88
an account number
Account Number Entry with One Touch
*90
a telephone number
Outside Auto Dial
*91
an intercom number
Auto Intercom
6
Loudspeaker Page
70 = All voice terminals
71 = Group 1
72 = Group 2
Group Page
A 3-character System Speed Dial code
(60 through 99)
System Speed Dial (programmed on a button)
*95
*95*
6-12
Feature
Section 6: Quick Reference Guides
Hold Retrieve
Section 7: Troubleshooting the System
Troubleshooting Procedures
As with any piece of equipment, there are times when some of your
MERLIN ® Plus Communication System parts may not be working properly.
Rather than call someone immediately, you can often determine the cause of
the problem yourself. Simply follow the step-by-step procedures outlined in
this section. Then, with the problem identified, you can either correct the
problem yourself or know from the chart who can help you correct it. If
you're having trouble with your MERLIN Plus system, locate the symptom on
the next few pages and perform the recommended action to isolate and correct
the problem. The symptoms and possible causes are listed on the contents
page of this section.
If you are unable to identify a problem, perform the General Test found on
the last page of this section before calling your equipment supplier for
assistance.
SYMPTOM: You can't pIace outside calls.
Possible Cause 1: Faulty accessory connected to voice terminal.
Do This
Disconnect the accessory
from the malfunctioning
voice terminal.
If
Then
The trouble no longer
occurs
Do not reconnect the faulty
accessory. Contact your
equipment supplier to
replace it.
The trouble still occurs
Reconnect accessory and go
to Possible Cause 2.
Possible Cause 2: System incorrectly set to Touch-Tone or rotary (pulse)
service.
Do This
Check the instructions in
Section 3, "Administering
the System," to determine
whether your system is set
for Touch-Tone or rotary
(pulse) service.
If
Then
The system is set to TouchTone and you have rotary
(pulse) service
Set the system to rotary
(pulse). Doing so may not
solve this particular
problem, but will allow you
to move on to Possible
cause 3.
The system is set to rotary
and you have Touch-Tone
service
Set the system to TouchTone.
The system is set correctly
Go to Possible Cause 3.
Troubleshooting Procedures
7-1
SYMPTOM: You can't place outside calls (continued).
Possible Cause 3: Call Restriction feature activated on malfunctioning voice
terminal.
Do This
Refer to Section 5,
"Reference," tO learn how
to administer the Call
Restriction feature.
Then
If
The feature is activated on
the malfunctioning voice
terminals
Deactivate the feature
following the instructions in
Secrion 5, "Reference."
Feature is not activated
Go to Possible Cause 4.
Possible Cause 4: Outside Auto Dial, Saved Number
Redial or Last Number Redial are programmed or used incorrectly.
Do This
See the MERLIN Plus
System Training Manual to
make sure these features are
programmed and used
correctly.
Then
If
Any of these features are
programmed incorrectly
Program each feature
correctly and determine
whether this action solves
the problem.
Each feature is programmed
correctly and the trouble
still occurs
Go to Possible Cause 5.
Possible Cause 5: Faulty MERLIN system components.
Do This
Try to place an outside call
and an intercom call from
several voice terminals.
7-2
Section 7: Troubleshooting the System
If
Then
The trouble appears only on
intercom calls or the trouble
appears only on one voice
terminal
The trouble is caused by a
component in your system.
Go to the troubleshooting
procedure for the symptom,
"Trouble with terminal
lights, speaker, and ringing."
The trouble appears only on
outside calls from all voice
terminals, or the trouble
appears on only some voice
terminals
Go to Possible Cause 6.
SYMPTOM: You can't place outside calls (continued).
Possible Cause 6: Faulty telephone company wiring.
Do This
If
At the control unit location,
find the network interface
associated with the outside
line from which you cannot
make a call. Unplug the
line cord from the network
interface and, in its place,
plug in a basic Touch-Tone
or rotary telephone. (Do not
use a MERLIN system
voice terminal.) Try to
place an outside call
from the telephone.
The trouble appears on the
basic telephone and the
network interface uses a line
adapter
Go to Possible Cause 7.
The trouble appears on the
basic telephone, and the
network interface does not
have a line adapter
Your outside line is faulty.
Report the trouble to your
local telephone company
representative.
Then
Possible Cause 7: Faulty network interface line adapter.
Do This
Replace the network
interface line adapter with
another one. Plug the basic
telephone into each of the
jacks, and try to place an
outside call.
If
Then
The trouble still appears on
the basic telephone
Your outside lines are faulty.
Report the trouble to your
local telephone company
representative.
The trouble does not appear
on the basic telephone
The old line adapter is
faultry. Replace it with a
new line adapter.
Troubleshooting Procedures
7-3
SYMPTOM: A voice terminal doesn't ring.
Possible Cause 1: Volume Control Switch.
Do This
Slide the volume control to
a high setting.
Then
If
Go to Possible Cause 2.
The voice terminal still
doesn't ring
Possible Cause 2: Voice terminal is programmed not to ring.
Do This
Refer to Section 3,
"Administering the
system," to learn how to
program ringing
Then
If
The voice terminal is
programmed not to ring
Change the ringing option
by following the instructions
in Section 3,
"Administering the
System."
The voice terminal is
programmed to ring
Go to Possible Cause 3.
Possible Cause 3: Do Not Disturb feature is activated.
Do This
Refer to Section 5,
"Reference," to see if the
Do Not Disturb feature is
activated.
7-4
Section 7: Troubleshooting the System
If
Then
The feature is activated
Deactivate the feature
following the instructions in
Section 5, "Reference," or
see the "Do Not Disturb"
entry in the MERLIN Plus
System Training Manual.
The feature is not activated
Refer to the troubleshooting
procedure for the symptom,
"Trouble with lights,
speakers, and ringing."
SYMPTOM: Trouble with voice terminal lights, speaker, and
ringing.
Possible Cause 1: Control Unit.
Do This
Slide the T/P switch on the
side of the voice terminal to
the T position and hold it
there.
If
Then
All the red and green lights
flash alternately and a tone
sounds continually
The voice terminal is
working properly. Go to
Possible Cause 3.
Some red and green lights
flash continually and/or a
tone sounds at irregular
internals
The trouble is caused by
either the voice terminal or
the cable connection. Go
to Possible Cause 2.
None of the lights turn on
and a tone sounds
continually or irregularly
The trouble is either the
control unit, the voice
terminal, or the cable
connection. Go to Possible
Cause 2.
The lights are dim
The trouble is a faulty
control unit or power
supply. Contact your
equipment supplier for
assistance.
Possible Cause 2: Faulty voice terminal.
Then
Do This
If
Unplug the modular voice
terminal cord from the
malfunctioning voice
terminal. Plug the cord into
a working voice terminal.
Slide its T/P switch to the T
position and hold it there.
The same trouble appears on
the working voice terminal
The trouble is either in the
control unit or the cables.
Plug the malfunctioning
voice terminal into its
original jack and go to
Possible Cause 3.
The trouble does not appear
on the working voice
terminal
The malfunctioning voice
terminal is faulty. Contact
your equipment supplier for
assistance.
Troubleshooting Procedures
7-5
SYMPTOM: Trouble with voice terminal lights, speaker, and ringing
(continued).
Possible Cause 3: Cable connections.
Do This
If
Then
Step 1.
Go to the control unit and
locate the intercom jack for
the malfunctioning voice
terminal and an intercom
jack for a working voice
terminal. Unplug both from
the control unit and replug
each into the other's jack
See if the trouble occurs on
the working voice terminal.
The trouble still occurs on
the previously working voice
terminal
The problem is caused by
your control unit. Call your
equipment supplier for
assistance.
The trouble no longer
occurs on the working voice
terminal
The trouble is caused by a
cable (there may be more
than one) in the wiring run
to the malfunctioning voice
terminal. However, check
the previous two causes
for this symptom first. If the
problem persists go on to
Step 2 of this cause.
The trouble still occurs
Check the connection; if
the connections are correct
and secure, remove the
second cable in the wiring
run and replace it with
another Cable that is known
to work properly. If the
problem still occurs, replace
the third cable in the run
and so on until all the cable
in the run has been
replaced. If the problem
still persists, call your local
equipment supplier for
assistance.
The trouble no longer
occurs
The cable was the source of
the problem; discard the
malfunctioning cable.
Step 2.
Test each cable in the
wiring run to the previously
malfunctioning voice
terminal by following this
procedure:
a. Connect the wiring run
to a functioning voice
terminal.
b. Replace the first cable in
the wiring run with one
known to be working.
7-6
Section 7: Troubleshooting the System
SYMPTOM: A voice terminal rings constantly.
Possible Cause 1: Voice terminal T/P switch isn't in the center position.
D O This
Check T/P switch position.
If
Then
It is set at either T or P
Slide it to the center
position
The T/P switch is in the
center position
Your voice terminal is
faulty. Unplug it from the
modular jack and contact
your equipment supplier for
assistance.
SYMPTOM: All voice terminal lights are out; none has a dial tone.
Possible Cause 1: Control unit is not receiving power.
Do This
Set the control unit power
switch to Off and then back
to On. Doing so resets the
control unit.
If
Then
The green power light on
the control unit is on and
the trouble remains
Call your equipment supplier
for assistance.
The green power light is on
and the trouble is gone
The problem was corrected
when you reset the control
unit.
The green power light is off
Go to Possible Cause 3.
The red warning light on
the control unit is on
Go to Possible Cause 4.
Possible Cause 2: Switch-controlled power outlet.
Do This
Make sure the control unit
is not plugged into an outlet
controlled by a wall switch.
If
The control unit is not
plugged into a switchcontrolled outlset
Then
Go to Possible Cause 3.
Troubleshooting Procedures
7-7
SYMPTOM: All voice terminal fights are out; none has a dial tone
(continued).
Possible Cause 3: Faulty power outlet.
Do This
Test the outlet by plugging
in an appliance such as a
lamp or a radio.
If
Then
The appliance doesn't work
The outlet is faulty.
The appliance works
Go to Possible Cause 4.
Possible Cause 4: A module is loose.
Do This
Set the control unit power
switch to Off.
NOTE:
You will damage the
modules if you don't turn
the power off.
Remove the top cover and
then remove and replace
each module, making sure
each is securely seated in its
slot. Replace the top cover
and fasten its screw. Set the
power switch back to On.
7-8
Section 7: Troubleshooting the System
If
Then
All modules are secure and
the red warning light goes
off
You've solved the problem.
All modules are secure and
the red warning light
remains on
Contact your equipment
supplier.
SYMPTOM: Programmed voice terminal feature doesn't work.
Possible Cause 1: Feature is programmed or being used incorrectly.
Do This
If
Review the programming
instructions in Section 5,
"Reference," to make sure
the feature is programmed
correctly, and the user
instructions for the feature
in the MERLIN Plus System
Training Manual to make sure
it is being used correctly.
The feature is programmed
correctly and the feature still
doesn't work
Then
Go to Possible Cause 2.
Possible Cause 2: Control unit or voice terminal may be defective.
Do This
Step 1.
Program the feature on a
second voice terminal and
try to use the feature.
Step 2.
Replace the first voice
terminal with a voice
terminal known to be
working correctly.
If
Then
The feature works correctly
The trouble is either the
voice terminal on which the
feature did not work or the
control unit. To determine
which, go to Step 2.
The feature still doesn't
work
The problem is in the
control unit. Contact your
equipment supplier for
assistance.
The trouble remains
The problem is in the
control unit. Contract your
equipment supplier for
assistance.
The trouble no longer
occurs
The first voice terminal is
defective. Replace it.
Troubleshooting Procedures
7-9
General Test
If you are experiencing a problem other than those described in the previous
tests, try the following procedure before calling your equipment supplier.
SYMPTOM: System not working; trouble not described in above
procedures.
Possible Cause 1: The control unit may need to be reset.
Do This
Set the control unit power
switch to Off and then back
to On.
If
The trouble remains
Then
Go to Possible Cause 2.
Possible Cause 2: A module may be loose.
Do This
Set the control unit power
switch to Off.
If
The trouble remains
Then
Contact your equipment
supplier for assistance.
NOTE:
You will damage the
modules if you don't turn
the power off.
Remove the top cover, pull
out each module and
reinsert it so that it is
securely seated in its slot.
Replace the cover and fasten
its screw. Set the power
switch to On.
General Test
7-11
Section 8: Installation
MERLIN Plus System Installation
INTRODUCTION
This section contains technical reference material for a MERLIN® Plus
Communications System installer. For more detailed information on wiring,
installing, adding accessories to, and upgrading your MERLIN Plus system,
order the MERLIN ® Plus System Installation Manual from your equipment
supplier.
Figure 8-1 illustrates system connectivity.
FIGURE 8-1 Typical MERLIN Plus System (Overview)
INSTALLATION
REQUIREMENTS
Before you install the control unit, make sure that the installation area meets
the following requirements.
Environment
The environment for the control unit should be as follows:
Grounding/Wiring
●
Termperature: 40 to 104 °F (4 to 40 °C).
●
Humidity: not to exceed 80%.
●
Airborne Contamination: no exposure to corrosive gases, dust,
chemicals, or similar substances.
●
Ventilation: 1-inch space above and to the sides.
The control unit should be within:
●
A single cord length of the network interface, allowing for slack. You
can use up to 400 feet of DIW cable.
●
6 inches of the jack field that is centered beneath it.
●
5 feet of a grounded ac power source (not switch-controlled).
Also, a wiring run from the control unit to a voice terminal location cannot
exceed 1000 feet.
MERLIN Plus System Installation
8-1
FIGURE 8-2 Typical MERLIN Plus System Grounding Plan
The control unit, the CO line protector, and the ac power service panel
should be as close to each other as possible in order to provide a protected and
grounded system. If equipment is spread throughout a building, the National
Electric Code requires that the ground point for the CO line protector must
be bonded to the ac power ground.
If the ac voltage is subject to heavy transient activity from electrical storms or
power company ac power switching, use a T II Powerline Protector (AT&T
8310-001) as the interface to the power source. A phone line surge suppressor
provides added protection against lightning, and, if the distance between the
equipment and the protector is less than 50 feet, a Coupled Bonding
Conductor (CBC) provides additional lightning protection. Use the plan in
Figure 8-2 as a guide when verifying that a system is grounded properly.
Hazardous voltages that may cause death or injury are present
during electrical measurement tests. Use great care when working
with ac power line voltages.
Warning:
A properly grounded system has the individual CO line protectors in place
and the following ac outlet voltages:
8-2
Section 8: Installation
●
Hot to ground-about 115 VAC.
●
Neutral to ground-less than 2.5 VAC.
●
CO protector ground lug to nearest ac outlet of circuit to be used-less
than 1 VAC, less than 1 ohm.
Mounting the Control
Unit
The control unit is designed to be wall mounted 6 inches above the jack field
that is centered beneath it in two columns. The slots at the bottom of the
control unit provide for simple, neat cord management.
FIGURE 8-3 Mounting the Control Unit on the Wall
MERLIN Plus System Installation
8-3
CONNECTING THE
CONTROL UNIT
Before connecting the control unit to the system, you must be sure of the
following:
●
The building wiring is completely installed.
●
The jack field labels correspond with the distant end location.
●
The distant end labels correspond with the jack field labels (optional).
●
The network interface labels have the correct telephone numbers.
FIGURE 8-4 Connecting the Control Unit
Make sure the control unit power is off before connecting system wires. Then,
refer to the System Configuration Form for each step in the following
procedures.
Voice Terminal Wiring
8-4
Section 8: Installation
1
Label one end of each D8W cord for each intercom number.
2
Plug the unlabeled end of each intercom cord into the corresponding voice
terminal jack of the control unit.
3
Plug the labeled end of each intercom into the appropriately labeled jack
in the apparatus box of the jack field.
CO Line Wiring
1
Label each line cord running from the network interface to the control
unit (A through H).
2
Plug the unlabeled end of each line cord into the corresponding control
unit line jack.
3
Plug the labeled end of each line cord into the appropriately labeled jack
at the network interface.
I
For future reference, you may want to make a copy of all the assignments that
are labeled at the jack field.
MERLIN Plus System Installation
8-5
Table 3-1 Wiring Parts Cross Reference
Apparatus Code
Description
PPEC
61400
2750-D14
2750-D08
2750-D07
Net Intf Adptr
Net Brdg Adptr
61407
NI/CU Mod Cord
CU Jumper Cord
Cbl Strp Tool
1000 ft 4-Pr Cable
61208
32910
2122C Apparatus Box
2A Adapter Mounting
Z601A Adapter
Z610A Adapter
267C Adapter
267A2 Adapter
103A Corm Block
102A Corm Block
65B Faceplate
D2R-29 Cord 7 ft
D8W-87 Cord 2.5 ft
953A Tool
(Spooled DIW Cable)
COMCODE
SKU
103980843
103970562
103946653
103950556
103715652
103715082
103104220
103083200
103658498
103732541
104860148
103951588
403101140
58080
58078
58082
58085
53300
51970
56390
56120
51930
53800
57368
51990
Table 3-2 4-Pair Wiring for the MERLIN Plus System
Signal
1
2
3
4
V1T
V1R
Pair
Modular
Cord
Modjk Wire
Colors
Pins
102A
103A
Z601A DIW
Term. Cable
Strep Colors
8
CT
CR
-48V
GND
V2T
V2R
*
8-6
1
26
1
GREEN
RED
1
2
W-Bl
BLUE
2
1
2
BLUE
ORANGE
3
4
W-O
W-O
ORANGE O-W
2
27
3
3
6
BLACK
YELLOW
5
6
W-G
GREEN
W-G
G-W
3
28
4
7
8
BROWN
SLATE
7
8
W-BR
BROWN
W-BR
BR-W
4
29
Note that the cord (e.g., D2R) used with AUX Service reverses these signals.
Section 8: Installation
W-Bl
Bl-W
25-Pair
Conn. Paging AUX
Jack
Pin No. Jack
5
4
5
6
7
25-Pair
Cable
Colors
V1T
V1R
1
2
V1R*
V1T*
Table 6-3 CO Line Wiring, 6-Position Jack, Single-Pair
RJ11 NI Specification
Signal
Pin
T
4
R
3
Color
D2R Cord
CU Line Jack
Plug
Plug
Pin
Signal
GREEN
4
3
3
T
RED
3
4
4
R
Table 6-4 CO Line Wiring, 6-Position Jack, Two-Pair
RJ14 NI Specification
Signal
Pin Color
267A2 Adapter
267C Adapter
Plug
Jack 1
Jack 2
Plug
Jack
Pin
T1
R1
4
3
GREEN
RED
4
3
4
3
4
3
4
3
1
4
3
T2
R2
2
5
BLACK
YELLOW
2
5
2
5
2
5
2
5
2
4
3
Table 8-5 CO Line Wiring, 6-Position Jack, Multipair
RJ21 NI Specification
CO Line Wiring
Z610A Adapter
25-Pair
Signal Color Terminal Conn Pin Number Jack No. Terminal Jack Pin No.
T1
R1
Bl-W
W-Bl
1
2
26
1
1
4
3
1
2
1
4
3
T2
R2
O-W
W-O
3
4
27
2
2
4
3
3
4
2
4
3
T3
R3
G-W
W-G
5
6
28
3
3
4
3
5
6
3
4
3
T4
R4
BR-W
W-BR
7
8
29
4
4
4
3
7
8
4
4
3
T5
R5
S-W
W-S
9
10
30
5
5
4
3
T6
R6
Bl-R
R-Bl
11
12
31
6
6
4
3
T7
R7
O-R
R-O
13
14
32
7
7
4
3
T8
R8
G-R
R-G
15
16
33
8
8
4
3
MERLIN PlUS System Installation
8-7
TYPICAL MERLIN PLUS
SYSTEM WIRING
The figure below shows a typical wiring installation for a MERLIN Plus
System. Local telephone lines connect with system wiring at a network
interface. Voice terminal wiring connects to the control-unit through building
wiring and a jack field. Table 8-6 lists the material needed for the sample
configuration shown in Figure 8-5.
FIGURE 8-5 Typical MERLIN Plus System Wiring Installation
8-8
Section 8: Installation
Table 8-6. Material List for 8 Telephones and 3 Lines
Voice Terminal Wiring
Item
Qty
3
3
5
1
2
8
8
102A Connecting Block (1 shown)
65B Faceplate (1 shown)
103A Connecting Block (1 shown)
1000 ft Cable Spool, DIW
Z122C Apparatus Box
Z601A Adapters
D8W Cords, 2.5 ft
Line Side Wiring
Option 1: Using Multiline Network Interface (RJ21):
Item
Qty
3
1
span capacity
D2R Cords
Z610A Adapter
Z122C Apparatus Box
Option 2: Using One-Pair/Two-Pair
Network Interface (RJ11/RJ14):
Item
Qty
3
1
INTERFERENCE
INFORMATION NOTICE
D2R Cords
267C Adapter
This equipment generates, uses, and can radiate radio frequency energy and, if
not installed and used in accordance with the instructions in this manual, may
cause interference to radio communications. The equipment has been tested
and found to comply with the limits for a Class A computing device pursuant
to Subpart J of Part 15 of FCC Rules, which are designed to provide
reasonable protection against such interference when the equipment is
operated in a commercial environment. Operating this equipment in a
residential area is likely to cause interference, in which case the user, at his or
her own expense, will be required to do whatever is necessary to correct the
interference.
MERLIN Plus System Installation
8-9
FCC REGISTRATION
AND REPAIR
INFORMATION
This equipment is registered with the FCC in accordance with Part 68 of its
rules. In compliance with the rules, you are to be advised of the following:
1
Means of Connection: Connection of this equipment to the telephone
network must be through several standard network interface jacks: USOC
RJ11C or RJ14C, or a multiline network interface cable and connector
USOC RJ21. You can order these from your local phone company. This
equipment may not be used with party lines or coin telephone lines.
2
Notification of the Local Telephone Company: Before connecting this
equipment, you or your equipment supplier must notify your local
telephone company's business office of the following:
–
The telephone numbers you will be using with this equipment.
–
The registration number for the MERLIN Plus system:
AS593M-13529-KF-E
–
The ringer equivalence number (REN) for the MERLIN Plus system:
0.8A
You must notify your local telephone company if and when this equipment
is permanently disconnected from the line(s).
3
Installation and Operational Procedures: The System Manual and the
MERLIN Plus Installation Guide contain information about installation
and operational procedure.
4
Repair Instructions: If you experience trouble because your equipment is
malfunctioning, the FCC requires that the equipment not be used and that
it be disconnected from the network until the problem has been corrected.
Repairs to this equipment can only be made by the manufacture, their
authorized agents, or by others who may be authorized by the FCC.
5
Rights of the Local Telephone Company: If this equipment causes harm to
the telephone network, the local telephone company may discontinue your.
service temporarily. If possible, they will notify you in advance. But if
advance notice is not practical, you will be notified as soon as possible.
You will also be informed of your right to file a complaint with the FCC.
Your local telephone company may make changes in its facilities,
equipment, operations, or procedures that affect the proper functioning of
this equipment. If they do, you will be notified in advance to give you an
opportunity to maintain uninterrupted telephone service.
6
8-10
Section 8: Installation
Hearing Aid Compatibility: The custom telephone sets for this system are
compatible with inductively coupled hearing aids as prescribed by the FCC.
Index
A
Abbreviated Ringing, 5-4
using, 5-4
Accessory equipment, 5-85 – 5-101
Account Number Entry, 5-4 – 5-7, 6-10, 6-12
administering, 5-5
assign System Speed Dial codes to account numbers for, 6-8
with Call Report, 5-21
with One Touch, 6-12
with System Speed Dial, 5-72
maximum number of characters available, 5-5
programming, 5-4
using, 5-6 – 5-7
Account Number Entry button, 5-4
programming, 5-6
using, 5-6
Account numbers, assigning system speed
dial codes to, 2-17, 6-4
on call reports, 2-18
Administer, definition of, 3-1
Administering the system, 1-1, 1-3, 1-5, 2-1, 2-4,
3-1 – 3-23, 4-1, 5-3, 5-30, 7-1, 7-4
Administration mode, enter, 6-1
Administrator/attendant console, 2-1, 3-3
with Centralized Programming, 5-26
with System Feature Report, 5-68
Airborne contamination and the control unit, 8-1
Alerter jack, 5-100
Allowed List, 2-13
add an entry, 6-3
add telephone numbers to, 6-7
add to a voice terminal, 6-7
assign to a telephone, 6-3
assignments for each voice terminal on System
Feature Report, 5-68
remove an entry, 6-3
remove from a voice terminal, 6-7
Allowed Lists, 2-13, 2-14 – 2-15, 5-7 – 5-10, 5-24
administering, 5-8 – 5-9
assigning to voice terminals, 2-15, 5-9
clearing all entries, 5-9
deleting an entry, 5-8
kinds of entries on, 5-7
maximum number of entries on, 5-7
names for, 2-14
number of, 5-7
setting up, 5-8
using, 5-10
Allowed Lists Directory, 2-25 – 2-26, 5-8
Answering Machine, 5-10 . See also Auto Answer-All .
with Auto Answer-All, 5-11
with General Purpose Adapter, 5-92
Area Code Only, 2-3
dialing, 6-1
setting the system for, 6-7
Assign Privacy to Lines A and E, 6-7
Assigning lines, 6-7
to a voice terminal, 5-30
Attendant console, Ringing Options, 4-9 – 4-10
10-button voice terminal used for, 4-1
34-button deluxe voice terminal used for, 4-1
transferring calls, 4-5
using Auto Intercom buttons, 4-6 – 4-7
using the Headset, 4-10
using Loudspeaker Page and Group Page, 4-7 – 4-8
using Night Service, 4-10
using Send Message, 4-8 – 4-9
Auto Answer-All, 5-10 – 5-11, 5-84, 6-9, 6-12
Auto Answer-All button, 5-10
with General Purpose Adapter, 5-92, 5-93
programming, 5-10
to turn on answering machine, 6-9
to turn on facsimile machine, 6-9
to turn on modem, 6-9
using, 5-11
Auto Answer-Intercom, 5-11 – 5-12
Programming, 5-11
using, 5-12
Auto Answer-Intercom button, 5-11
Auto Intercom, 4-1, 4-5, 5-12 – 5-13
programming, 5-13
with speaker, 5-65
using, 4-6 – 4-7, 5-13
Auto Intercom button, 4-1
programming, 5-13
with transfer, 5-81
using, 5-13
Automatic Line selection, 5-13 – 5-14,
5-39, 5-52, 5-88, 5-90, 6-11
with copy, 5-28
with Off-Premises Telephone Interface, 5-99
programming, 5-14
sequence, 2-11
sequence, with Button-Free Line Operation, 5-17
on System Feature Report, 5-68
using, 5-14
Auxiliary jack, 5-14, 5-86
Auxiliary lines, 5-14 – 5-16
administering, 5-15
with Privacy (on Lines A and E), 5-55
Programming, 5-15
using, 5-16
using basic telephones, 5-15
using facimile machines, 5-15
using modems, 5-15
B
Background Music, 5-94, 5-96 – 5-98
turning off, 6-7
volume, 5-95, 5-98, 6-5, 6-7
Basic Administration, 3-1
Basic Telephone and Modem Interface, 5-86, 5-89 – 5-90
administering, 5-90
using, 5-90
Basic Telephone, 5-85 – 5-88, 5-90, 5-99
administering, 5-87 – 5-88
with auxiliary lines, 5-15
using, 5-88
Bridging, 5-16, 5-17, 5-27
using, 5-16
Busy tone, 5-77
Button-Free Line Operation, 5-16, 5-17 – 5-18, 5-37, 6-2, 6-7
administering, 5-17 – 5-18
with Conference, 5-27
reassigning lines, 6-7
setting immediate ring on a line, 6-7
setting no ring on a line, 6-7
using, 5-18
Index
I-1
C
Call Pickup, 5-17, 5-19 – 5-21, 5-29, 5-48, 6-12, 6-9
with One Touch, 6-12
programming, 5-19 – 5-20
using, 5-20
using a Call Pickup button, 5-19
using a dial code, 5-19
using a One-Touch Call Pickup button, 5-19
Call Pickup button, 4-10, 5-48
Call Report, 2-4, 2-17, 2-18 – 2-19, 5-21 – 5-24,
5-68, 5-69, 5-73, 5-74, 5-91, 6-10
Account Number Entry, 5-21
administering, 5-22 – 5-24
control unit jack assignment, 5-23, 6-5
general method of entering an account number, 5-4
maximum number of characters available for account
number entry, 5-5
minimum call duration, 5-23
not printing a telephone number, 6-4
printout, 2-18
quick method of entering an account number, 5-4
report outgoing and incoming calls, 5-21
report outgoing calls only, 5-21
setting calls reported option, 6-5
setting control unit jack, 6-8
setting minimum call duration, 5-21, 6-6, 6-8
setting type of calls printed, 6-8
setting date, 5-22, 6-5, 6-8
setting time, 5-22, 6-5, 6-8
System Speed Dial Codes with, 5-21
type of calls documented, 5-24
with Account Number Entry, 5-4 – 5-7
Call Report settings System Feature Report, 5-68
Call Restriction, 5-7, 5-24 – 5-25, 6-2, 7-2
administering, 5-25
Outward Call Restriction, 5-7, 5-24
Toll Call Restriction, 5-7, 5-24
using, 2-13, 5-25
Call Restrictions and Allowed Lists Directory, 2-1, 2-13 – 2-15,
2-25 – 2-26, 3-3, 5-9
Call restrictions on System Feature Report, 5-68
Canceling calls with Speaker, 5-65
Centralized Programming, 5-26, 5-57, 5-87, 5-90, 6-6
administering, 5-26
with Off-Premises Telephone Interface, 5-99
using administrator/attendant console, 5-26
CO Line Wiring, 8-5
6-Position Jack, Multipair, 8-7
6-Position Jack, Single-Pair, 8-7
6-Position Jack, Two-Pair, 8-7
Conference, 1-5, 5-16, 5-17, 5-27 – 5-28, 5-32, 6-9
using, 5-27 – 5-28
Confirmation tone, 5-77
Control Unit, 1-5, 3-3, 5-72
connecting, 8-4
Control Unit Jack Assignment for the System Feature
Report, 5-69
Control Unit Jacks, 2-7
Copy, 5-25, 5-28 – 5-29, 5-30, 6-3
administering, 5-29
call restrictions, 6-3
line assignments, 6-3
programmed features, 6-3
I-2
Index
Cordless Telephone, 5-10
with General Purpose Adapter, 5-92
Customized Line Assignments, 2-8, 2-9 – 2-11, 5-29 – 5-30
administering, 5-30
using, 5-30
D
Data Collector, 2-4, 5-23, 5-67, 5-68, 5-69, 5-91 – 5-92
with Call Report, 5-21
capacity, 5-91
jack assigned to, 6-5
Date and Time, setting for System Feature Report, 5-68
Delayed Ring, 5-51, 5-60 . See also Ringing Options, 5-60
Dial Signals, 2-3, 3-1
Dial tone, 5-77
Dialing feedback, 5-77
Disconnect a line from a conference call. See Drop, 5-27
Do Not Disturb, 4-6, 5-12, 5-31, 5-45, 6-11, 6-12, 7-4
programming, 5-31
using, 5-31
Drop, 1-5, 5-32, 5-67, 6-9
to disconnect a line from a conference call, 5-27
with Outside Auto Dial, 5-50
with Personal Speed Dial, 5-53
with System Speed Dial, 5-73
using, 5-32
E
Emergency numbers, 2-14
Environment for the control unit, 8-1
Error/Deny tone, 5-77
Extra Alert Devices, 5-100 – 5-101
Extra Alert switch 5-100 – 5-101
F
Facsimile Machine, 5-10, 5-55, 5-86, 5-89 .
See also Auto Answer-All
with Auto Answer-All, 5-11
with Auxiliay Lines, 5-15 .
FCC information, 8-8
Forms, 2-1
4-Pair wiring, 8-6
G
General Purpose Adapter, 5-10, 5-86, 5-92 – 5-93
General Test, 7-11
Ghost Lines, 5-30
Grounding and wiring installation requirements, 8-1
Group Listening, 5-32 – 5-33, 5-65, 5-66
with speaker, 5-65
using, 5-32
Group Page, 2-4, 4-1, 4-7, 4-8, 5-33 – 5-35, 6-10, 6-12
administering, 5-33 – 5-34
assign voice terminals to, 6-8
groups on System Feature Report, 5-68
programming, 5-34
using, 5-35
H
Handling Calls, 4-5, 4-10
Hands-Free Answer on Intercom, 5-35 – 5-36
using, 5-36
Hands-Free Unit, 5-11
with Auto Answer-Intercom, 5-11
Headset, 4-1, 4-5, 5-93 – 5-94
using, 4-10, 5-94
Headset Adapter, 4-10, 5-93 – 5-94
HFAI button, 5-41
HFAI/Mic button, 5-41
Hold, 5-18
Hold Retrieve, 5-18, 5-37 – 5-38, 6-9, 6-12
programming, 5-37
using, 5-37 – 5-38
Hold, 1-5, 5-17, 5-36, 5-38, 5-41, 5-66, 5-81
in Personal Speed Dial, 5-53
with Outside Auto Dial, 5-50
with System Speed Dial, 5-73
using, 5-36
How to Use This Manual, 1-3
I
Immediate Ring, 5-47, 5-51, 5-60 . See also Ringing
Options, 5-60
Individual Voice Terminal Reports,
printout, 5-70
Initial Administration, 3-1
Installation, 1-1, 8-1 – 8-8
Installation Requirements, 8-1
Intercom, 5-38 – 5-39
using, 5-39
Intercom button, 1-5
Intercom Calls
with Voice Announcement, 5-38, 5-78
Ringing, 5-38, 5-83
Intercom 19, 2-4, 5-17, 5-81, 5-84
Intercom numbers, 2-3, 2-7
Intercom Preference, 5-14, 5-39
programming, 5-39
using, 5-39
Intercom 10, 2-4
attendant's location, 2-4
system administration point, 2-4
Intercoms 11 through 2-9, 2-4
J
Jack, designating for call reports, 6-5
Jack 10, 4-1
K
Key System Components, 3-3
L
Last Number Redial, 5-40, 5-48, 6-10, 6-12, 7-2
programming, 5-40
using, 5-40
Lights, 5-41 – 5-42
Lines A and E, 5-14
assigning Privacy to, 6-2, 6-7
Line Assignments, 2-7
customized, 6-2
Line Assignments Form, 2-1, 2-7 – 2-12, 2-23, 3-3
Line Bridging Adapter, 5-100
Line Operation, Button-Free, 6-2
Line Request, 5-42, 6-9
using, 5-42
Line Ringing Options, 2-12
Delayed Ring, 2-12
immediate Ring, 2-12
No Ring, 2-12
Line Select, 5-43, 6-9
using, 5-43
Local exchange codes, 2-14
Local telephone company, 2-3, 2-5
Long distance area codes, 2-14
Long Distance Dialing, 2-3
Loudspeaker Page, 4-1, 4-7, 5-43 – 5-45, 5-95 – 5-96, 6-10, 6-12
administering, 5-43
programming, 5-44
using, 5-44 – 5-45
Loudspeaker Page button, 5-96
Loudspeaker Paging System, 4-5, 5-43, 5-94 – 5-96
administering, 5-95 – 5-96
using, 5-96
Loudspeaker paging system pin numbers, 5-95
Loudspeaker paging system volume setting, 5-95
M
Manual Signaling, 5-12, 5-45 – 5-46, 5-78, 6-11, 6-12
programming, 5-45
using, 5-45
Manual Signaling button,
with Auto Intecom, 5-12
MERLIN Plus System Features, 5-3 – 5-84
MERLIN Plus System Overview, 8-1
MERLIN Plus System Training Guide, 1-1, 1-2, 1-3, 7-9
MERLIN Plus System User's Card, 1-1, 1-3
MERLIN Plus System wiring installation, typical, 8-8
MERLIN System Training Guide, 7-4
Message, 5-46 – 5-47, 5-41, 5-63, 6-11
using, 5-46
Message button, 5-41
Message light, 4-8, 5-46, 5-64
with Send Message, 5-63, 6-11
Microphone button, 5-41
Minimum call duration,
setting, 6-6
Modem, 5-10, 5-55, 5-86, 5-89 .
Modem. See also Auto Answer-All, 6-9
Modem, with Auto Answer-All, 5-11
Modems and Computers, with Auxiliary Lines, 5-15
Modems, with General Purpose Adapter, 5-92
Monitor-on-Hold, 5-47, 5-65 – 5-66
with Speaker, 5-65
Mounting the Control Unit, 8-3
Music-on-Hold, 5-96 – 5-98
administering, 5-97 – 5-98
setting volume, 5-97, 6-4, 6-7
turning off, 6-7
using, 5-47, 5-98
Music-on-Hold Jack, 5-96
Index
I-3
N
Night Service, 4-5, 4-10, 5-47 – 5-48
administering, 5-48
programming, 5-48
using, 5-48
No Ring, 5-51, 5-60 . See also Ringing Options
O
Off-Premises Telephone Interface, 5-85, 5-86, 5-87, 5-88,
5-98 – 5-99
administering, 5-99
using, 5-99
On-Hook Dialing, 5-49 – 5-50, 5-65
with Speaker, 5-65
using, 5-49
One-Touch Dialing, 5-48 – 5-49, 5-65
Auto Intercom, 5-48
Last Number Redial, 5-48
Outside Auto Dial, 5-48
programming, 5-49
Saved Number Redial, 5-48
System Speed Dial, 5-48
using, 5-49
One-Touch Transfer, 4-5
Ongoing administration, 3-1
OPTI. See Off-Premises Telephone Interface
Original line assignments, 2-7, 2-11
on 10-buttom voice terminals, 2-7
on 34-button voice terminals, 2-7
Outgoing calls, control, 2-13
Outside Auto Dial, 5-48, 5-50 – 5-51, 5-52, 5-66,
6-10, 6-12, 7-2
maximum number of characters, 5-50
programming, 5-50
with Speaker, 5-65
using, 5-51
Outside Auto Dial button, 5-40, 5-50
with Saved Number Redial, 5-61
Outside call, 5-78
Line request, 5-42
Line select, 5-43
Outside line jacks, 2-5
Outside telephone lines, 2-3, 2-5, 2-7
appear on buttons, 2-7
Outwward Call Restriction, 2-13, 5-7, 5-24
P
Page-All Group, 2-4
Paging group, assigning, 6-4
removing. 6-4
Paging Group 1, 2-5
Paging Group 2, 2-5
Paging jack, 5-94
Password 2-13, 5-7 . See System Speed Dial codes.
See also System Speed Dial codes with
Restriction Override
Pause, 2-17, 5-50, 5-66, 5-73
with Outside Auto Dial, 5-50
in Personal Speed Dial, 5-53
with System Speed Dial, 5-73
in System Speed Dial codes, 2-17
I-4
Index
Personal Lines, 5-29, 5-51 – 5-52
administering, 5-51 – 5-52
using, 5-52
Personal Speed Dial, 5-4, 5-52 – 5-53, 5-66, 6-10
programming, 5-53
using, 5-53
Personal Speed Dial code, 5-4
maximum number of characters, 5-52
Personalized Ringing, 5-54, 5-78, 6-11
with copy, 5-28
programming, 5-54
using, 5-54
Planning forms, 3-3
Planning the system, 1-1, 1-3, 2-1 – 2-19, 3-3
Printer, 2-4, 5-23, 5-67, 5-69, 5-68, 5-91 – 5-92
with Call Report, 5-21
jack assigned to, 6-5
Printout cancellation,
for System Feature Report, 5-71
Privacy, 5-16, 5-54 – 5-55, 6-11, 6-12
of numbers on call reports, 2-18
programming, 5-55
using, 5-55
Privacy (on Lines A and E), 5-15, 5-55 – 5-56, 6-2
administering, 5-56
Privacy button, 5-54
Program, 5-56 – 5-57
definition of, 3-1
Programming erased, 5-72 . See System Reset
Programming the voice terminal, 5-56 – 5-57
administering, 5-57
Basic Programming Instructions, 5-57
Q
Quick
Quick
Quick
Quick
Quick
Reference Guide to Administration Codes, 6-7 – 6-8
Reference Guide to Programming Codes, 6-12
Reference Guide to System Administration, 3-1, 6-1 – 6-6
Reference Guide to Voice Terminal Features, 6-9 – 6-11
Reference Guides. 1-1, 1-3, 5-57
R
Recall, 5-57 – 5-58, 5-67, 6-9
with Outside Auto Dial, 5-50
in Personal Speed Dial, 5-53
with System Speed Dial codes, 2-17, 5-73
using, 5-58
Recall button, 5-57
Reference, 5-1 – 5-101, 6-1
Reset the system. 6-6, 6-8
for Touch-Tone dialing, 5-79
Restriction Override, 2-13, 5-7, 5-73, 5-74, 6-8
assigning System Speed Dial code with, 6-4
marking on System Speed Dial Directory, 2-17
Retrieve Call button, 5-37
Ring Option Override. 4-9, 4-10, 5-47, 5-48,
5-58 – 5-59, 5-60, 6-11, 6-12
programming, 5-58
using, 5-59
Ringer equivalence number, 8-8
Ringing intercom call, 5-78
Ringing Line Preference, 5-59
using, 5-59
Ringing Options, 4-5, 4-9 – 4-10, 5-15, 5-17, 5-51,
5-58, 5-60 – 5-61, 5-87, 5-88, 5-90, 6-11
with copy, 5-28
Delayed Ring, 4-9 – 4-10, 5-60
Immediate Ring, 4-9 – 4-10, 5-60
No Ring, 4-9 – 4-10, 5-60
with Off-Premises Telephone interface, 5-99
programming, 5-60 – 5-61
using, 5-61
Ringing tone, 5-77
Rotary dial signals, 2-3, 5-66, 5-73
Rotary dialing, 6-1
setting the system for, 6-7
Rotary lines, 5-77
Rotary service, 7-1
Rotary telephones, 5-89
S
Saved Number Redial, 5-40, 5-48, 5-61 – 5-62, 6-10,
6-12, 7-2
button, 5-61
programming, 5-62
using, 5-62
Screening calls, 4-6, 5-51
Send Message, 4-1, 4-5, 4-8 – 4-9, 5-46, 5-63 – 5-64, 6-11
using, 5-63
Send Message button code, 5-64
chart, 5-63
using, 4-9
Setting volume for background music, 5-98
SMDR, 2-17, 5-4 . See Call Report
Speaker, 5-41, 5-47, 5-51, 5-62, 5-64 – 5-66
button, 5-41
Monitor-on-Hold, 5-47
with On-Hook Dialing, 5-49
using, 5-65 – 5-66
Speakerphone, 5-33, 5-47, 5-49, 5-65
Speakerphone button, 5-41
Speakers on voice terminals, 2-4
Special Characters in Dialing Sequences, 5-50, 5-53,
5-66 – 5-67, 5-73
Drop, 5-67
Hold, 5-66
Pause, 5-66
Recall, 5-67
Stop, 5-67
Switchhook flash, 5-67
Touch-Tone Enable, 5-67
Transfer, 5-67
using, 5-66 – 5-67
Special lines types, 2-5
Speed dial codes, 2-13
Stop, 5-66, 5-73
with Outside Auto Dial, 5-50
in Personal Speed Dial, 5-53
with System Speed Dial, 5-73
in System Speed Dial codes, 2-17
Supplemental Alert Adapter, 4-10, 5-19, 5-48, 5-100 – 5-101
Switchhook flash, 5-66, 5-73, 5-85
with Outside Auto Dial, 5-50
in Personal Speed Dial, 5-53
with Recall, 5-57
with System Speed Dial, 5-73
in System Speed Dial codes, 2-17
Switchhook, with conference calls, 5-32
press to end a conference call, 5-27
Symptom (General Test), 7-11
a voice terminal doesn't ring, 7-4
a voice terminal rings constantly, 7-7
all voice terminal lights are out; none has dial
tone, 7-7 – 7-8
programmed voice terminal feature doesn't work, 7-9
trouble with voice terminal lights, speaker, and
ringing, 7-5 – 7-6
you can't place outside calls, 7-1 – 7-3
System Administration Report, printout, 5-70
System Configuration Form, 2-1, 2-3 – 2-5, 2-7, 2-21,
3-3, 5-33
using information from, 2-7
System Feature Report, 5-21, 5-67 – 5-71, 5-73, 5-91
abort and cancel, 6-6
administering, 5-68 – 5-71
cancel a report in progress, 5-71, 6-7
cancel all report requests, 5-71, 6-7
individual phone reports, 6-6
printing individual voice terminal reports, 6-7
printing system and individual voice terminal
reports, 6-7
printing whole system reports, 6-7
set control unit jack, 6-8
system administration report, 6-6
System registration number, 8-8
System Reset, 5-71 – 5-72
administering, 5-72
using, 5-72
System Speed Dial, 5-4, 5-48, 5-66, 5-72 – 5-75, 6-10, 6-12
Account Number Entry, 5-4 – 5-7, 5-72
administering, 5-73 – 5-74
numbers on System Feature Report, 5-68
programming, 5-74
with Restriction Override, 5-25, 5-73, 5-74
using, 5-75
System Speed Dial codes, 5-4, 5-5, 5-6, 5-72
assigning, 2-17, 6-4
assigning to account numbers for Account
Number Entry, 6-8
assigning to outside telephone numbers, 6-8
assigning to private outside telephone numbers, 6-8
assigning with Restriction Override to outside
telephone numbers, 6-8
maximum number of digits, 5-73
printed on call reports, 5-21
with Restriction Override, 2-13, 5-7
System Speed Dial Directory, 2-1, 2-17 – 2-19, 2-27, 3-3, 5-5
System, setting for area cede only, 6-7
setting for rotary dialing, 6-7
setting for toll prefix, 6-7
setting for Touch-Tone dialing, 6-7
T
Telephone number, privacy, 2-18
assigning System Speed Dial codes to, 2-17
Telephones, 5-3 .
Temperature for the control unit, 8-1
Test/Program switch, 5-56, 5-75, 7-5, 7-7
Testing the voice terminal, 5-75 – 5-76
Toll Call Restriction, 2-13, 5-7, 5-24
Index
I-5
Toll prefix, 2-3
dialing. 6-1
setting the system for, 6-7
Toll Prefix Setting, 5-76 – 5-77
administering, 5-76
using, 5-77
Tones, 5-77 – 5-78
using, 5-78
Touch-Tone dialing, 6-1
resetting the system for, 5-79
setting the system for, 6-7
Touch-Tone Enable, 5-79, 5-80, 6-9, 6-12
with Outside Auto Dial, 5-50
in Personal Speed Dial, 5-53
programming, 5-80
with System Speed Dial. 2-17, 5-73
using, 5-80
Touch-Tone equipment with General Purpose Adapter, 5-92
Touch-Tone or Rotary Setting, 5-78 – 5-79
administering, 5-79
using, 5-79
Touch-Tone service, 7-1
Touch-Tone signals, 2-3, 5-66, 5-73, 5-78, 5-80
Touch-Tone telephone lines, 2-3, 5-77
Touch-Tone telephone with Off-Premises Telephone
Interface, 5-98
Touch-Tone telephones, 5-89
Transfer, 4-5 – 4-6, 5-81 – 5-82
button, 5-81
Transfer Return Interval, 5-81, 5-83
administering, 5-83
setting, 6-4
setting number of rings, 6-7
on System Feature Report, 5-68
using, 5-83
Transfer, 1-5, 5-17, 5-67, 6-9
with Outside Auto Dial, 5-50
in Personal Speed Dial, 5-53
programming, 5-81
with Systern Speed Dial, 5-73
using, 5-82
Transferring calls, 4-5, 4-6, 5-78
with Voice Announcement, 5-78
Troubleshooting procedures, 7-1 – 7-11
Troubleshooting the system, l-1, 1-3, 5-76
U
User's Card, 1-2
Using the attendant console, 1-1, 1-3, 4-1 – 4-10, 5-48
V
Ventilation for the control unit, 8-1
Voice Announcement Enable/Disable, 4-5, 4-6, 5-12,
5-33, 5-38, 5-81, 5-83 – 5-84, 5-87, 5-90, 5-99, 6-11
programming, 5-84
with copy, 5-28
on System Feature Report, 5-68
Voice signal tone, 5-77
Voice terminal, 1-5 – 1-6, 2-3, 5-3
assigning lines to, 5-30
definition of, 2-3
handset, 2-11
intercom number on System Feature Report. 5-68
I-6
Index
line buttons, 2-11
lines and feature on System Feature Report, 5-68
model type on System Feature Report, 5-68
optional accessories on System Feature Report, 5-68
restrictions, 2-13
speakers, 4-5
tones, 6-9
wiring, 8-4
Voice terminal Speaker, with Group Listening, 5-32
Voice terminal, 5-button, 1-5
with Button-Free Line Operation, 5-17
with copy, 5-28
with headset, 5-93
with Hold Retrieve, 5-37
with Message, 5-46
with Send Message, 5-63
Voice terminal, 10-button, 1-5
as attendant console. 4-1 – 4-3
using, 4-8
with Message, 5-46
with Send Message, 5-63
for system administration, 2-4
for system administration with allowed
lists, 5-7
Voice terminal, 10-button Hands-Free Answer on
Intercom, 1-5, 4-1, 5-12, 5-35, 5-38, 5-41, 5-42
with headset, 5-93
with Voice Announcement Disable, 5-84
Voice terminal, 34-button deluxe, 1-5, 4-10, 5-21
as attendant console, 4-1, 4-2
with Night Service, 5-47
for system administration, 2-4
Voice terminal, 34-button deluxe with Built-In
Speakerphone (BIS), 1-5, 5-12, 5-32, 5-35, 5-38,
5-41, 5-42, 5-84
with On-Hook Dialing. 5-49
with Monitor-on-Hold, 5-47
with Speaker, 5-65
Volume setting
for loudspeaker page, 5-95
for Music-on-Hold, 5-97
W
What's in This Manual, 1-1 – 1-2
Wiring parts cross reference, 8-6
Warranty
AT&T warrants that this product will be free from defects in material and
workmanship on the dare of your purchase, and that it will repair or replace,
at its option, without charge for parts or labor, the product if it fails to work,
provided that the defect is reported to AT&T within one year of your
purchase. If AT&T determines that any defective product cannot be replaced,
it may refund your purchase price. Replacement parts or products may be new
or equivalent to new in performance, and will be provided on an exchange
basis. For information on repair procedures, call your authorized dealer.
The warranties provided in this section do not cover damages, defects,
malfunctions or product failures caused by:
●
Failure to follow AT&T installation, operation or maintenance
instructions;
●
Modification of the Products;
●
Abuse, misuse or negligent acts by persons other than AT&T, or
●
Power failures or surges, fire, flood, accident, actions of third parties
and other events outside AT&T control.
Except as specifically made in this agreement, AT&T and its affiliated
subcontractors and agents make no warranties, express or implied, and
specifically disclaim any warranty of merchantability or fitness for a
particular purpose.
In no event will AT&T or its dealer be liable for any claims, suits,
liabilities, damages, costs or expenses in excess of $50,000 regardless of the
form of action, whether in contract, tort (including negligence) and strict
liability or otherwise, and whether or not foreseeable, except for direct
damages for personal injury (including death). In no event will AT&T or
its dealer be liable for indirect, special reliance, incidental or consequent
loss or damage arising out of the subject matter of this agreement.
AT&T
999-507-144