Brother FAX-2580C Setup guide

Quick Setup Guide
FAX-2480C
FAX-2580C
Before you can use the machine, you must set up the hardware.
Please read this Quick Setup Guide for the correct setup procedure.
Setting Up the Machine
Setup is Complete!
Keep this Quick Setup Guide and the User’s Guide in a convenient place for quick and easy reference
at all times.
Symbols used in this guide
Warning
Warnings tell you what to do to prevent
possible personal injury.
Caution
Improper Setup
Improper Setup icons alert you to
Cautions specify procedures you must
devices and operations that are not
follow or avoid to prevent possible
damage to the machine or other objects. compatible with the machine.
Note
User’s Guide
Notes tell you how you should respond
to a situation that may arise or give tips
about how the current operation works
with other features.
Indicates reference to the User’s Guide
we have supplied.
Getting Started
1
Carton components
Carton components may vary from one country to another.
Save all packing materials and the carton in case for any reason you must ship your machine.
Quick Setup Guide
User’s Guide
Test Sheet (USA only)
Accessory Order Form
Telephone Line Cord
Side Cover
Telephone Handset
(FAX-2480C only)
One Touch Labels
(FAX-2480C only)
One Touch Labels
(FAX-2580C only)
Cordless Handset
(FAX-2580C only)
Black (LC51BK)
Yellow (LC51Y)
Battery and Battery Cover
(FAX-2580C only)
Cyan (LC51C)
Magenta (LC51M)
Ink Cartridges
1
Getting Started
Control panel
<For FAX-2480C>
13
12
01/01 13:00
1
2
3
4
5
6
11
Fax
7
8
9
1
On/Off key
8
Copy Options key
2
One Touch keys
9
Menu keys
3
Shift
10 Start keys
4
Ink key
11 Stop/Exit key
5
Dial Pad
12 LCD (Liquid Crystal Display)
6
Fax Resolution key
13 Fax and telephone keys
7
Mode keys
10
<For FAX-2580C>
14
13
12
01/01 13:00
1
2
2
3
4
5
6
11
Fax
7
8
1
On/Off key
8
Copy Options key
2
Message Center keys
9
Menu keys
3
Microphone
10 Start keys
4
Fax and telephone keys
11 Stop/Exit key
5
Dial Pad
12 LCD (Liquid Crystal Display)
6
Fax Resolution key
13 Shift
7
Mode keys
14 One Touch keys
9
10
Getting Started
Note
Date
Time
01/01 13:00
Receive mode
Fax
When the machine is idle (not being used) it will return to the default display shown above. The default display
shows the date, time, and the current receive mode.
For the details of the control panel, see Control panel overview in Chapter 1 of the User’s Guide.
Illustrations in this Quick Setup Guide are based on FAX-2480C.
3
Setting Up the Machine
1
1
1
2
2
1
3
1
Removing the protective parts
Remove the protective tape and film covering
the scanner glass.
4
1
Installing the battery
(FAX-2580C only)
Make sure you remove the battery, battery
cover and cordless handset from the carton.
Remove the foam bag containing the ink
cartridges from on top of the paper tray.
Connecting the handset
(FAX-2480C only)
Connect the curled handset cord to the
handset. Go to Loading paper on page 6.
Connecting the cradle power
cord (FAX-2580C only)
Remove tape and plastic bag from the AC
adapter.
2
3
Unpack a battery, battery cover and cordless
handset.
Insert the connector (1) of the battery (2) in the
direction shown below.
2
2
4
1
Route the AC power cord through the guide on
the side of the machine. Then, plug the adapter
into an AC power outlet.
Setting Up the Machine
4
Place the battery in the position shown.
Note
• After replacement, you should set the date and
time. (See Date and Time in the Digital Cordless
Handset User’s Guide.)
• The LCD of the handset will display “Searching for
Base Unit” or “Base Unit not detected” until the
initial setup of the machine is complete.
• If your battery is getting low, you should charge the
battery. You can see the battery strength at the
bottom right of the LCD.
5
Install the battery cover by sliding it onto the
back of the handset.
6
Choosing a location
(FAX-2580C only)
„ Choose a location where the temperature remains
between 50° F and 95° F (10° and 35° C).
„ DO NOT put the cordless handset near heaters,
air conditioners, water or chemicals.
„ DO NOT expose the cordless handset to direct
sunlight, excessive heat, moisture, or dust.
„ DO NOT use the cordless handset near
electro-medical equipment.
„ We recommend at least 9.8 ft (3 m) between the
machine (base unit) or cordless handset and other
electronic devices.
Note
Be careful that you do not catch the battery
connector cord.
6
5
1
After installation, charge the battery more than
12 hours before using the cordless handset.
mouse
USB memory
Bluetooth product
9.8 ft
(3 m)
Charging the battery
(FAX-2580C only)
Place the cordless handset on the cradle with
the dial pad facing forward.
headset
(FAX-2580C)
9.8 ft
9.8 ft
(3 m)
(3 m)
5
Setting Up the Machine
7
1
Position the antenna on the
base unit
(FAX-2580C only)
8
Loading paper
You can load up to 100 sheets of 20 lb
(80 g/m2) paper.
For details, see Acceptable paper and other
media in Chapter 2 of the User’s Guide.
Move the antenna to the up position as shown
below.
1
Pull the paper tray completely out of the
machine and lift the output paper tray cover (1).
1
Note
Avoid using in an area where it is difficult for radio
waves to penetrate such as in a reinforced
concrete building, near metal funiture or doors.
If you have purchased an optional cordless
handset, see Optional Cordless Handset in
the Digital Cordless Handset User’s Guide.
2
Press and slide the paper side guides (1) and
paper length guide (2) to fit the paper size.
1
2
6
Setting Up the Machine
3
4
Fan the stack of paper well to avoid paper jams
and misfeeds.
5
Gently adjust the paper side guides with both
hands to fit the paper.
Make sure that the paper side guides and
paper length guide touch the edges of the
paper.
Gently put the paper into the paper tray print
side down and top edge first.
Check that the paper is flat in the tray.
Note
Be careful that you do not push the paper in too
far; it may lift at the back of the tray and cause
paper feed problems.
Note
When you use Legal size paper, press and hold
the universal guide release button (1) as you slide
out the front of the paper tray.
1
6
7
Close the output paper tray cover.
Slowly push the paper tray completely into the
machine.
7
Setting Up the Machine
8
While holding the paper tray in place, pull out
the paper support ( ) until it clicks, and then
unfold the paper support flap ( ).
Note
If you are sharing one phone line with an external
telephone, connect it as shown below.
1
2
Note
Do not use the paper support flap for Legal size
paper.
9
1
Connecting the phone line
1 Extension telephone
2 External telephone
Note
If you are sharing one phone line with an external
telephone answering machine, connect it as
shown below.
Connect the telephone line cord. Connect one
end of the telephone line cord to the jack on the
machine marked LINE and the other end to a
modular wall jack.
Set the receive mode to ‘External TAD’ for
FAX-2480C, or ‘Manual’ for FAX-2580C if
you have an external answering machine.
For details, see Connecting an external TAD
(telephone answering device) in Chapter 7 of
the User’s Guide.
8
Setting Up the Machine
10 Connecting the power cord
1
3
Pull all the lock release levers down and
remove the yellow protective part (1).
Connect the power cord.
11 Installing the ink cartridges
Warning
1
If ink gets in your eyes, wash them out with water
at once, and if irritation occurs consult a doctor.
Make sure that the power is turned on.
The LCD shows:
No Cartridge
2
1
Open the ink cartridge cover (1).
Note
Do not throw away the yellow protective part. You
will need it if you transport the machine.
4
Take out the ink cartridge.
5
Carefully remove the protective yellow cap (1).
1
1
9
Setting Up the Machine
7
Improper Setup
DO NOT touch the area shown in the
illustration below.
Lift each lock release lever and gently push
until it clicks, and then close the ink cartridge
cover.
Note
If the protective yellow cap comes off when you
open the bag, the cartridge will not be damaged.
6
Install each ink cartridge in the direction of the
arrow on the label.
Take care to match the color of the lock release
lever (1) with the cartridge color (2), as shown
in the diagram below.
2
Note
If the LCD shows Install Black,
Install Yellow, Install Cyan or
Install Magenta after you install the ink
cartridges, check that the ink cartridges are
installed properly.
The machine will clean the ink tube system for
use for the first time. This process will occur
only once, the first time ink cartridges are
installed. The cleaning process will last
approximately four minutes.
The LCD shows:
Preparing System
q
Approx 4 Minutes
1
Cleaning
q
M
10
Please Wait
brother
XXXX
Setting Up the Machine
Caution
• DO NOT take out ink cartridges if you do not
need to replace them. If you do so, it may
reduce the ink quantity and the machine will
not know the quantity of ink left in the
cartridge.
• DO NOT shake the ink cartridges. If ink stains
your skin or clothing, wash with soap or
detergent at once.
• DO NOT repeatedly insert and remove the
cartridges. If you do so, ink may seep out of the
cartridge.
• If you mix the colors by installing an ink
cartridge in the wrong position, clean the print
head several times after correcting the
cartridge installation. (See Cleaning the print
head in Appendix B of the User’s Guide.)
• Once you open an ink cartridge, install it in the
machine and use it up within six months of
installation. Use unopened ink cartridges by
the expiration date written on the cartridge
package.
• DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out of
the cartridge.
• Brother strongly recommends that you do not
refill the ink cartridges provided with your
machine. We also strongly recommend that
you continue to use only Genuine Brother
Brand replacement ink cartridges. Using or
attempting to use potentially incompatible
inks and /or cartridges in your machine may
cause damage to the machine itself and/or it
may result in unsatisfactory print quality. Our
warranty coverage does not apply to any
problem that was caused by the use of
unauthorized third party ink and/or cartridges.
To protect your investment and guarantee
your print quality please continue to replace
consumed ink cartridges with only Genuine
Brother Branded Supplies.
12 Print quality check
1
After the cleaning cycle is finished, the LCD
shows:
Set Paper and
q
Press Start
2
3
Make sure paper is loaded in the paper tray.
Press Color Start.
The machine starts printing the Print Quality
Check Sheet (only during initial ink cartridge
installation).
Check the quality of the four color blocks on the
sheet.
(black/yellow/cyan/magenta)
Improper Setup
Avoid touching the printed surface of the
paper immediately after printing, the surface
may not be completely dry and may stain your
fingers.
4
The LCD shows:
Is Quality OK?
q
1.Yes 2.No
11
Setting Up the Machine
5
Do one of the following:
„ If all lines are clear and visible, press
1 (Yes) on the dial pad to finish the quality
check.
„ If you can see missing short lines, press
2 (No) on the dial pad and go to step 6.
OK
6
Poor
The LCD asks you if the print quality is OK for
black and color. Press 1 (Yes) or 2 (No) on the
dial pad.
Black OK?
q
1.Yes 2.No
14 Setting the LCD contrast
You can adjust the LCD contrast for a sharper and
more vivid display.
If you are having difficulty seeing the LCD from your
position, we recommend the following contrast setting
for improved viewing.
1
2
3
4
5
6
Press Menu.
Press 1.
Press 7.
Press a or b to choose Dark or Light.
Press OK.
Press Stop/Exit.
Contrast:Light
Color OK?
q
1.Yes 2.No
After pressing 1 (Yes) or 2 (No) for both black
and color, the LCD shows:
Start Cleaning?
q
1.Yes 2.No
7
8
Press 1 (Yes), the machine will then start
cleaning the colors.
After cleaning is finished, press Color Start.
The machine starts printing the Print Quality
Check Sheet again and goes back to step 3.
13 Choosing your language
(Canada only)
(FAX-2480C only)
1
2
3
4
Press Menu.
Press 0.
Press 0.
Press a or b to choose your language
(English or French), and then press OK.
Language:English
5
12
Press Stop/Exit.
Contrast:Dark
Setting Up the Machine
15 Setting the date and time
16 Setting your station ID
The machine displays the date and time, and if you
set up the station ID it will add it to each fax you send.
You should store your name and fax number to be
printed on all fax pages that you send.
1
2
3
4
1
2
3
4
Press Menu.
Press 0.
Press 2.
Enter the last two digits of the year on the dial
pad, and then press OK.
Press Menu.
Press 0.
Press 3.
Enter your fax number (up to 20 digits) on the
dial pad, and then press OK.
Year:2007
(e.g. Enter 0 7 for 2007.)
5
Fax:_
5
Enter the two digits for the month on the dial
pad, and then press OK.
Name:_
Month:03
(e.g. Enter 0 3 for March.)
6
Enter the two digits for the day on the dial pad,
and then press OK.
Day:01
(e.g. Enter 0 1 for the first day of the month.)
7
Enter the time in 24-hour format on the dial
pad, and then press OK.
Note
• See the following chart for entering your name.
• If you need to enter a character that is on the same
key as the last character, press
to move the
cursor to the right.
• If you entered a letter incorrectly and want to
change it, press
or
to move the cursor
under the incorrect character, press Clear/Back.
Press
key
One
time
Two
times
Three
times
Four
times
2
A
B
C
2
Time:15:25
(e.g. Enter 1 5, 2 5 for 3:25 P.M.)
8
Enter your name (up to 20 characters) using
the dial pad, and then press OK.
Press Stop/Exit.
To confirm the current date and time, print
out the Users Settings Report. See Printing
Reports in Chapter 11 of the User’s Guide.
6
3
D
E
F
3
4
G
H
I
4
5
J
K
L
5
6
M
N
O
6
7
P
Q
R
S
8
T
U
V
8
9
W
X
Y
Z
Press Stop/Exit.
Note
If you make a mistake and want to start again,
press Stop/Exit and go back to step 1.
For details, see Entering Text in Appendix C
of the User's Guide.
13
Setting Up the Machine
Note
(USA only)
The Telephone Consumer Protection Act of 1991
makes it unlawful for any person to use a
computer or electronic device to send any
message via a telephone fax machine unless such
messages clearly contain, in a margin at the top or
bottom of each transmitted page, or on the first
page of the transmission, the date and time it is
sent and an identification of the business or other
entity or other individual sending the message and
the telephone number of the sending machines or
such business, other entity or individual.
To program this information into your machine,
see Setting the date and time on page 13 and
Setting your station ID on page 13.
18 Choosing a Receive Mode
(FAX-2480C only)
There are four possible receive modes: Fax Only,
Fax/Tel, Manual and External TAD.
Do you use a Distinctive
Ring subscriber service?
No
No
Yes
Are you using the voice
message function of your
external TAD (telephone
answering device)?
No
Do you want the machine to answer fax and
telephone calls automatically?
Yes
Do you want to use the machine for fax only?
Your machine comes set for Tone dialing service. If
you have Pulse dialing service (rotary), you need to
change the dialing mode.
5
See Distinctive Ring
in Chapter 7 of the
User’s Guide.
Are you connecting an external telephone or external
TAD (telephone answering device) to the machine?
17 Setting tone or pulse dialing
mode
1
2
3
4
Yes
Yes
No
Press Menu.
Press 0.
Press 4.
Press a or b to choose Pulse (or Tone).
Press OK.
No
Press Stop/Exit.
Yes
Fax Only
Your machine
automatically answers
every call as a fax.
Fax/Tel
Your machine controls
the line and
automatically answers
every call. If the call is
not a fax, the phone will
ring for you to pick up
the call.
Manual
You control the phone
line and must answer
every call yourself.
External TAD
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored on
the external TAD. Fax
messages are printed.
1
2
3
4
5
6
Press Menu.
Press 0.
Press 1.
Press a or b to choose the mode.
Press OK.
Press Stop/Exit.
For details, see Using receive modes in
Chapter 6 of the User's Guide.
14
Setting Up the Machine
19 Choosing a Receive Mode
(FAX-2580C only)
There are three possible receive modes: Fax Only,
Fax/Tel and Manual.
Are you using the built-in
Message Center?
Yes
See Message Center
mode in Chapter 9 of
the User's Guide.
Yes
See Distinctive Ring
in Chapter 7 of the
User’s Guide.
No
Do you use a Distinctive
Ring subscriber service?
No
Are you connecting an external telephone or external
TAD (telephone answering device) to the machine?
No
Yes
Are you using the voice
message function of your
external TAD (telephone
answering device)?
1
2
3
4
5
6
Press Menu.
Press 0.
Press 1.
Press a or b to choose the mode.
Press OK.
Press Stop/Exit.
For details, see Using receive modes in
Chapter 6 of the User's Guide.
20 Setting up the Message
Center
(FAX-2580C only)
You must record an outgoing message in order to use
the Message Center mode.
No
Do you want the machine to answer fax and
telephone calls automatically?
1
Record the Message Center Outgoing
Message (Msg Ctr OGM).
Yes
See Outgoing Message (OGM) in Chapter 9
of the User’s Guide.
Do you want to use the machine for fax only?
Yes
No
No
Fax Only
Your machine
automatically answers
every call as a fax.
Fax/Tel
Activate Message Center mode.
Press
. The button will light when the mode
is active.
Your machine controls
the line and
automatically answers
every call. If the call is
not a fax, the phone will
ring for you to pick up
the call.
Manual
You control the phone
line and must answer
every call yourself.
Yes
2
Manual
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored
on the external TAD.
If you set Easy
Receive* to On, the Fax
messages will be
printed.
If the Message Center Mode is on, it
overrides your Receive Mode setting. The
built-in digital Message Center answers
voice calls. If the call is a fax, you can receive
a fax automatically.
For details, see Message Center mode
(FAX-2580C only) in Chapter 9 of the User’s
Guide.
*See Easy Receive in Chapter 6 of the User's Guide.
15
Setting Up the Machine
21 Sending in the Product
Registration and Test Sheet
(USA only)
1
Fill out the Product Registration and Test
Sheet.
22 Using the Fax as a printer or
for PC-Fax send
You can download the Brother printer driver and
PC-Fax send driver from the Brother Solutions Center
for use with FAX-2480C and FAX-2580C.
Visit us at: http://solutions.brother.com
Follow install instructions on the Driver download
page.
Note
2
Put the sheet face down in the ADF (Automatic
Document Feeder) or the scanner glass.
• Please download the printer driver first before
connecting the machine to your computer with
a USB cable.
• You must use an appropriate USB 2.0 interface
cable. If you do not have it, please purchase a
USB 2.0 interface cable that is no longer than 6
feet long (2 meters).
• Your machine has a USB interface that is
compatible with the USB 2.0 specification. This
interface is also compatible with High-Speed
USB 2.0; however, the maximum data transfer
rate will be 12 Mbits/s. The machine can also
be connected to a computer that has a USB 1.1
interface.
• Third party USB ports are not supported for
Macintosh®.
Note
Connecting the USB cable
1 Using both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover until
it locks securely into the open position.
3
4
5
Make sure
(Fax) is illuminated in Green.
Enter the toll-free fax number: 1-877-268-9575.
Press Black Start.
Note
You will receive a confirmation fax of your Product
Registration.
You can also register your product online using the
On-Line Registration link from the installation
CD-ROM or visit
http://www.brother.com/registration.
16
Setting Up the Machine
2 Insert the USB cable into the USB socket marked
with a
symbol. You will find the USB socket
inside the machine as shown below.
3 Carefully route the USB cable through the trench
and out the back of the machine as shown below
and connect the cable to your computer.
Improper Setup
• DO NOT connect the machine to a USB port on
a keyboard or a non-powered USB hub.
Brother recommends that you connect the
machine directly to your computer.
• Make sure that the cable does not restrict the
cover from closing, or an error may occur.
• Please make sure you use a USB 2.0 cable that
is no langer than 6 feet (2 meters) long.
4 Lift the scanner cover to release the lock ( ).
Gently push the scanner cover support down
( ) and close the scanner cover ( ).
17
Consumables
1
Replacement consumables
When the time comes to replace ink cartridges, an error message will be indicated on the LCD. For more
information about the ink cartridges for your machine, visit http://solutions.brother.com or contact your local
Brother re-seller.
Ink cartridge
18
Black
Yellow
Cyan
Magenta
LC51BK
LC51Y
LC51C
LC51M
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.
Macintosh is registered trademark of Apple Computer, Inc.
Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary
programs.
All other brand and product names mentioned in this manual are trademarks or registered trademarks of their
respective companies.
Compilation and Publication
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product
descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited
to typographical and other errors relating to the publication.
This product is designed for use in a Professional Environment.
Copyright and License
©2006 Brother Industries, Ltd.
LP5666001
USA/CAN
Printed in China