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ER-5215M Electronic Cash Register
Operator's and
Programming Manual
2013, CRS, Inc.
M-ER5215M Version 2.23
All specifications are subject to change without notice.
CRS, Inc.
Limited Warranty and Disclaimers of Warranty
This manual has been developed by CRS, Inc. It is intended for the use of its customers and service personnel and should be read in its entirety before attempting to install, use or program the product(s).
Nothing contained in this manual shall be deemed to be, and this manual does not constitute, a warranty of, or representation with respect to, the product or any of the products to which this manual applies. This manual is subject to change without notice and CRS, Inc. has no obligation to provide any updates or corrections to this manual. Further, CRS, Inc. also reserves the right, without prior notice, to make changes in equipment design or components as it deems appropriate. No representation is made that this manual is complete or accurate in all respects and CRS, Inc. shall not be liable for any errors or omissions contained in this manual. In no event shall CRS, Inc. be liable for any incidental or consequential damages relating to or arising out of the use of this manual. This document contains proprietary information that is protected by copyright. All rights are reserved. No part of this document may be photocopied or reproduced without prior written consent of CRS, Inc.
NOTICE
IF ANY WARRANTY IS EXTENDED TO YOU WITH REGARD TO THE PRODUCT(S) TO WHICH THIS MANUAL APPLIES, IT
IS A WARRANTY FROM THE ENTITY OR INDIVIDUAL FROM WHOM YOU DIRECTLY PURCHASED THE PRODUCT(S).
SUBJECT TO THE FOREGOING, UNLESS YOU ARE A DIRECT END USER CUSTOMER OF CRS, INC., CRS, INC. DOES NOT
EXTEND TO YOU ANY EXPRESS WARRANTY OR ANY IMPLIED WARRANTY AND EXPRESSLY DISCLAIMS ANY IMPLIED
WARRANTY OF MERCHANTABILITY, FITNESS FOR USE, OR FITNESS FOR ANY PARTICULAR PURPOSE, OR ANY
WARRANTY OF NON-INFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS IN CONNECTION WITH THE PRODUCT(S)
OR ANY SOFTWARE, DRIVERS, OR PROGRAMMING PRODUCT, WHETHER EMBEDDED IN PRODUCT(S) OR PROVIDED AS
A SEPARATE PROGRAM, OR USED IN CONJUNCTION WITH THIS/THESE PRODUCT(S). CRS, INC. SPECIFICALLY DOES
NOT WARRANT THAT THE OPERATION OF ANY DRIVERS, SOFTWARE, OR PROGRAMMING PRODUCTS LICENSED
HEREUNDER, WHETHER EMBEDDED IN PRODUCTS OR PROVIDED AS SEPARATE PROGRAMS, SHALL BE
UNINTERRUPTED OR ERROR FREE OR THAT FUNCTIONS CONTAINED IN SUCH DRIVERS, SOFTWARE OR
PROGRAMMING PRODUCTS SHALL OPERATE IN COMBINATION(S) WHICH MAY BE SELECTED FOR USE BY YOU OR
OTHERWISE MEET YOUR REQUIREMENTS.
CRS, Inc. is not responsible for any damages or loss, either direct, indirect, special, incidental or consequential, which you may experience as a result of your purchase or use of the product(s). Your sole remedy in the event that you encounter any difficulties with the product(s) is against the entity or individual from whom you purchased the product(s).
Revision 2.0 - April 1, 2005
WARNING - U.S.
THIS EQUIPMENT GENERATES, USES AND CAN RADIATE RADIO FREQUENCY ENERGY, AND IF NOT INSTALLED AND USED IN
ACCORDANCE WITH THE INSTRUCTIONS MANUAL, MAY CAUSE INTERFERENCE TO RADIO COMMUNICATIONS. IT HAS BEEN
TESTED AND FOUND TO COMPLY WITH THE LIMITS FOR A CLASS A COMPUTING DEVICE PURSUANT TO SUBPART J OF
PART 15 OF FCC RULES WHICH ARE DESIGNED TO PROVIDE REASONABLE PROTECTION AGAINST SUCH INTERFERENCE
WHEN OPERATED IN A COMMERCIAL ENVIRONMENT. OPERATIONS OF THE EQUIPMENT IN A RESIDENTIAL AREA IS LIKELY
TO CAUSE INTERFERENCE IN WHICH CASE THE USER, AT HIS OWN EXPENSE, WILL BE REQUIRED TO TAKE WHATEVER
MEASURES MAY BE REQUIRED TO CORRECT THE INTERFERENCE.
NOTICE - CANADA
THIS APPARATUS COMPLIES WITH THE CLASS “A” LIMITS FOR RADIO INTERFERENCE AS SPECIFIED IN THE CANADIAN
DEPARTMENT OF COMMUNICATIONS RADIO INTERFERENCE REGULATIONS.
CET APPAREIL EST CONFORME AUX NORMES CLASS “A” D’INTERFERENCE RADIO TEL QUE SPECIFIER PAR MINISTRE
CANADIEN DES COMMUNICATIONS DANS LES REGLEMENTS D’INTERFERENCE RADIO.
ATTENTION
The product that you have purchased may contain a battery that may be recyclable. At the end of its useful life, under various state and local laws, it may be illegal to dispose of the battery into the municipal waste system.
Check with your local solid waste officials for details concerning recycling options or proper disposal
.
Precaution Statements
Follow these safety, servicing and ESD precautions to prevent damage and to protect against potential hazards such as electrical shock.
1-1 Safety Precautions
1. Be sure that all built-in protective devices are replaced. Restore any missing protective shields.
2. When reinstalling the chassis and its assemblies, be sure to restore all protective devices, including nonmetallic control knobs and compartment covers.
3. Make sure there are no cabinet openings through which people - particularly children - might insert fingers and contact dangerous voltages.
Such openings include excessively wide cabinet ventilation slots and improperly fitted covers and drawers.
4. Design Alteration Warning:
Never alter or add to the mechanical or electrical design of the SECR. Unauthorized alterations might create a safety hazard. Also, any design changes or additions will void the manufacturer’s warranty.
5. Components, parts and wiring that appear to have overheated or that are otherwise damaged should be replaced with parts that meet the original specifications. Always determine the cause of damage or over- heating, and correct any potential hazards.
CAUTION
Danger of explosion if battery is incorrectly replaced.
Replace only with the same or equivalent type recommended by the manufacturer.
Dispose used batteries according to the manufacturer’s instructions.
6. Observe the original lead dress, especially near the following areas: sharp edges, and especially the AC and high voltage supplies. Always inspect for pinched, out-of-place, or frayed wiring. Do not change the spacing between comp-onents and the printed circuit board. Check the AC power cord for damage. Make sure that leads and components do not touch thermally hot parts.
7. Product Safety Notice:
Some electrical and mechanical parts have special safety-related characteristics that might not be obvious from visual inspection. These safety features and the protection they give might be lost if the replacement component differs from the original - even if the replacement is rated for higher voltage, wattage, etc.
Components that are critical for safety are indicated in the circuit diagram by shading, ( ) or ( ). Use replacement components that have the same ratings, especially for flame resistance and dielectric strength specifications. A replacement part that does not have the same safety characteristics as the original might create shock, fire or other hazards.
ATTENTION
ll y a danger d’explosion s’il y a remplacement incorrect de la batterie.
Remplacer uniquement avec une batterie du même type ou d’un type équivalent recommandé par le constructeur.
Mettre au rebut les batteries usagées conformément aux instructions du fabricant.
ER-5215M Electronic Cash Register v2.23 3
1-2 Servicing Precautions
WARNING:
First read the-Safety Precautions-section of this manual. If some unforeseen circumstance creates a conflict between the servicing and safety precautions, always follow the safety precautions.
WARNING:
An electrolytic capacitor installed with the wrong polarity might explode.
1. Servicing precautions are printed on the cabinet.
Follow them.
2. Always unplug the units AC power cord from the
AC power source before attempting to:
(a) Remove or reinstall any component or assembly
(b) Disconnect an electrical plug or connector
(c) Connect a t est component in parallel with an electrolytic capacitor
3. Some components are rai sed above t he printed circuit board for safety. An insulation tube or tape is sometimes used. The internal wiring is sometimes clamped to prevent contact with thermally hot components. Reinstall all such elements to their original position.
4. After servicing, always check that the screws, components and wiring have been correct ly reinstalled. Make sure t hat the portion around the serviced part has not been damaged.
5. Check the insulation between the blades of the AC plug and accessible conductive parts
(examples : metal panels and input terminals).
6. Insulation Checking Procedure:
Disconnect the power cord from the AC source and turn the power switch ON. Connect an insulation resistance meter (500V) to the blades of AC plug.
The insulation resistance between each blade of the
AC plug and accessible conductive parts (see above) should be greater than 1 megohm.
7. Never defeat any of t he B+ voltage interlocks.
Do not apply AC power to the unit (or any of its assemblies) unless all so lid-state heat sinks are correctly installed.
8. Always connect an instrument’s ground lead to the instrument chassis ground before connect ing the positive lead ; always rem ove the instrument’s ground lead last.
1-3 Precautions for Electrostatically Sensitive Devices (ESDs)
1. Some semiconductor (solid state) devices are easily damaged by static electricity. Such components are called Electrostatically Sensitive Devices (ESDs); examples include integrated circuits and some fieldeffect transistors. The following techniques will reduce the occurrence of component damage caused by static electricity.
2. Immediately before handl ing any semiconductor components or assem blies, drain the electrostatic charge from your body by touching a known eart h ground. Alternatively, wear a di scharging wriststrap device. (Be sure to remove it prior to applying power - this is an electric shock precaution.)
3. After removing an ESD-equipped assembly, place it on a conductive surface such as alum inum foil to prevent accumulation of electrostatic charge.
4. Do not use freon-propelled chemicals. These can generate electrical charges that damage ESDs.
5. Use only a grounded-t ip soldering iron when soldering or unsoldering ESDs.
6. Use only an anti-static solder removal device.
Many solder removal devices are not rated as antistatic; these can accum ulate sufficient electrical charge to damage ESDs.
7. Do not remove a replacem ent ESD from its protective package until you are ready to install it.
Most replacement ESDs ar e packaged with leads that are electrically shorted together by conductive foam, aluminum foil or other conductive materials.
8. Immediately before rem oving the protective material from the leads of a replacem ent ESD, touch the protective m aterial to the chassis or circuit assem bly into which the device will b e installed.
9. Minimize body motions when handling unpackaged replacement ESDs. Motions such as brushing clothes together, or l ifting a foot from a carpeted floor can generate enough st atic electricity to damage an ESD.
4 ER-5215M Electronic Cash Register v2.23
Contents
Introduction
11
Using This Manual ..................................................................................................................11
Using Flowcharts.......................................................................................................11
Basic Features and Functions ..................................................................................................12
Display ......................................................................................................................13
Receipt Printer...........................................................................................................14
Journal Printer ...........................................................................................................15
Control Lock .............................................................................................................16
Keyboards..................................................................................................................17
Initial Clear................................................................................................................18
Operations
19
Function Key Descriptions ......................................................................................................19
Clerk Sign-On/Sign-Off ..........................................................................................................24
Direct Sign-On ..........................................................................................................24
Coded Sign-On..........................................................................................................25
Receipt On and Off..................................................................................................................25
PLU Registrations....................................................................................................................26
NLU (Keyboard PLU) Entries ..................................................................................26
Numeric PLU Entries ................................................................................................29
Modifier Entries ........................................................................................................31
Percentage Key (%) Registrations ...........................................................................................32
Void and Correction Operations..............................................................................................35
Error Correct .............................................................................................................35
Previous Item Void....................................................................................................36
Merchandise Return ..................................................................................................37
VOID Control Lock Position (Transaction Void).....................................................38
Cancel........................................................................................................................39
Subtotal Operations .................................................................................................................40
Subtotal......................................................................................................................40
Add Check (Tray Subtotal) .......................................................................................40
Eat-In/Take-Out/Drive Thru Operations ...................................................................41
Tax Shift Operations................................................................................................................42
Tendering Operations ..............................................................................................................44
Cash...........................................................................................................................44
Check.........................................................................................................................44
Charge .......................................................................................................................45
Split Tender...............................................................................................................46
Post Tendering...........................................................................................................46
Receipt on Request ..................................................................................................................47
Training Mode .........................................................................................................................47
Clerk Interrupt .........................................................................................................................47
Non-Add Number....................................................................................................................48
ER-5215M Electronic Cash Register v2.23 5
6
No Sale.....................................................................................................................................48
Received on Account...............................................................................................................49
Paid Out ...................................................................................................................................49
Table Service Restaurant Operations.......................................................................................50
Overview ...................................................................................................................50
Posting Guest Checks Manually with the Previous Balance Key .............................52
Soft Check .................................................................................................................53
Hard Check................................................................................................................56
Fast Food Drive Thru ................................................................................................59
Promo Function .........................................................................................................60
Waste Function..........................................................................................................60
Charge Posting Operations ......................................................................................................61
Currency Conversion ...............................................................................................................64
Food Stamp Operations ...........................................................................................................65
Scale Operations ......................................................................................................................66
Direct Scale Entry......................................................................................................66
Manual Weight Entry ................................................................................................66
Scale with Automatic Tare Entry ..............................................................................67
Scale with Manual Tare Entry...................................................................................67
Integrated Payment Operations................................................................................................67
Not Found PLU........................................................................................................................68
Not Found PLU: Quick Entry...................................................................................68
Not Found PLU: Detail Entry...................................................................................68
Not Found PLU Report .............................................................................................68
Management Functions
69
Introduction..............................................................................................................................69
Cash Declaration......................................................................................................................70
System Reports ........................................................................................................................72
Running a Report – General Instructions ..................................................................72
Report Table ..............................................................................................................73
S-Mode Programming
75
Overview..................................................................................................................................75
Clearing Memory.....................................................................................................................76
Memory All Clear......................................................................................................76
Clear All Totals and Counters ...................................................................................76
Clear Grand Total......................................................................................................77
Clear PLU File...........................................................................................................77
Self Tests .................................................................................................................................77
EPROM Information................................................................................................................78
Memory Allocation..................................................................................................................79
Memory Expansion ...................................................................................................79
Memory Calculation Worksheet................................................................................79
Memory Allocation Program.....................................................................................80
Memory Allocation Program Scan ............................................................................81
Function Key Assignment Programming.................................................................................82
Function Key Codes ..................................................................................................83
ER-5215M Keyboard Expansion.............................................................................................84
RS-232 Communication Option Programs ..............................................................................85
RS-232 Option Chart.................................................................................................85
Updating Firmware Program ...................................................................................................87
Update Files...............................................................................................................87
ER-5215M Electronic Cash Register v2.23
PC Connection Cable ................................................................................................87
Update Program Area................................................................................................88
Update Boot Area......................................................................................................89
P-Mode Programming
90
Default Program ......................................................................................................................90
Tax Programming ....................................................................................................................91
Straight Percentage Tax Rate Programming .............................................................92
Tax Table Programming............................................................................................93
PLU Programming...................................................................................................................95
Program 100 - PLU Status Programming..................................................................96
Program 110 - PLU Auto Tare Programming ...........................................................99
Program 150 - PLU Group Assignment ..................................................................100
Program 200 - PLU Price/HALO Programming .....................................................101
Program 250 - PLU Stock Amount Programming ..................................................102
Program 300 - PLU Descriptor Programming.........................................................103
Program 350 - PLU Link Programming..................................................................105
Program 400 – PLU Delete Programming ..............................................................106
Program 450 – PLU Mix and Match Programming ................................................107
System Option Programming.................................................................................................108
System Option Table...............................................................................................109
System Options - Reference Information ................................................................112
Print Option Programming ....................................................................................................114
Print Option Table...................................................................................................115
Function Key Programming ..................................................................................................120
Program 70 - Function Key Options .......................................................................120
Program 80 - Function Key Descriptor ...................................................................121
Program 90 - Function Key HALO.........................................................................122
Instructions for Currency Conversion Rate - Program 90.......................................123
ADD CHECK - Function Key Options...................................................................124
CANCEL - Function Key Options ..........................................................................124
CASH - Function Key Options ...............................................................................125
CHARGE 1-8 - Function Key Options ...................................................................126
CHECK - Function Key Options.............................................................................127
CHECK CASHING - Function Key Options..........................................................128
CHECK ENDORSEMENT - Function Key Options..............................................128
CHECK # - Function Key Options..........................................................................129
DRIVE THRU / EAT IN / TAKE OUT - Function Key Options ...........................130
ERROR CORRECT - Function Key Options..........................................................131
F/S Subtotal - Function Key Options ......................................................................131
F/S TEND - Function Key Options.........................................................................132
GUEST - Function Key Options .............................................................................132
#/NS - Function Key Options..................................................................................133
MDSE RETURN - Function Key Options ..............................................................133
MODIFIER 1-5 - Function Key Options ................................................................134
PBAL - Function Key Options................................................................................134
PROMO - Function Key Options............................................................................135
PAID OUT 1-3 - Function Key Options .................................................................135
PRINT CHECK - Function Key Options ................................................................136
RECD ON ACCT 1-3 - Function Key Options.......................................................136
SCALE - Function Key Options .............................................................................137
SERVICE - Function Key Options .........................................................................138
SUBTOTAL - Function Key Options .....................................................................138
TARE - Function Key Options................................................................................139
ER-5215M Electronic Cash Register v2.23 7
8
TAX EXEMPT - Function Key Options .................................................................140
TIP - Function Key Options ....................................................................................141
VALIDATE - Function Key Options ......................................................................141
VOID - Function Key Options ................................................................................142
WASTE - Function Key Options ............................................................................142
%1-%5 Function Key Options.................................................................................143
Mix and Match Discount Programming ................................................................................144
Program 600 – Trip Level Programming.................................................................144
Program 601 – Price Programming .........................................................................145
Program 610 – Mix & Match Descriptor Programming..........................................145
Clerk Programming................................................................................................................146
Program 800 - Secret Code Programming...............................................................146
Program 801 - Drawer Assignment.........................................................................147
Program 810 - Clerk Descriptor Programming .......................................................147
Group Programming ..............................................................................................................148
Miscellaneous Programming .................................................................................................150
Program 1500 - Macro Key Sequence Programming..............................................150
Program 700 - Logo/Endorsement Message Programming.....................................151
Program 701 - Financial Report Descriptor Programming......................................152
Program 710 - Clerk Report Descriptor Programming............................................154
Program 711 - Macro Name Programming .............................................................156
Program 720 – DataTran Message Program............................................................157
Program 1000 - NLU Code Number Programming ................................................158
Program 1100 - Cash-In-Drawer Limit Programming ............................................159
Program 1200 - Check Change Limit Programming...............................................159
Program 1300 - Date and Time Programming ........................................................160
Program 1400 - Scale Tare Weight Programming ..................................................161
Program 1600 - Machine Number Programming ....................................................162
Program 1900 – Starting Kitchen Printer Order Number........................................162
Program Scans .......................................................................................................................163
Sample Reports
164
Financial ................................................................................................................................164
Time.......................................................................................................................................168
PLU........................................................................................................................................169
Clerk ......................................................................................................................................170
Individual Clerk.....................................................................................................................171
Groups ...................................................................................................................................172
Stock ......................................................................................................................................173
Open Check ...........................................................................................................................174
Balancing Formulas ...............................................................................................................175
Integrated Payment Appendix
177
One Day Example of Credit Authorization ...........................................................................177
Open Batch ..............................................................................................................177
Sample Transaction .................................................................................................178
Manual Card Entry ..................................................................................................179
Merchandise Return.................................................................................................179
Void Transaction .....................................................................................................180
Local Total Report...................................................................................................180
Tip (Gratuity) Entry.................................................................................................180
Close Batch..............................................................................................................181
Reset Mode Procedures .........................................................................................................182
ER-5215M Electronic Cash Register v2.23
Index
DataTran Function Table.........................................................................................182
Initialize EFT...........................................................................................................182
Clear Curr Batch......................................................................................................182
Chg Batch Number..................................................................................................183
Issue Local Total .....................................................................................................183
Issue Transaction.....................................................................................................184
Issue Batch Status....................................................................................................184
Dial In Load/Dial Out Load ....................................................................................185
Required ECR Programs........................................................................................................185
Local Transaction Report Key...............................................................................................185
189
Manual Revision Record
194
ER-5215M Electronic Cash Register v2.23 9
10 ER-5215M Electronic Cash Register v2.23
Introduction
Using This Manual
With this manual we hope to provide you with a means to use your SAM4s cash register to its fullest potential.
This manual is divided into six sections:
"Introduction" on page 11, explains basic features and functions.
"Operations" on page 19, guides you through the basic operation sequences.
"Management Functions" on page 69, explains manager controlled functions, along with reports and balancing information.
"S-Mode Programming" on page 75 provides instructions for secure programming – usually done by the installing dealer prior to installation.
“P-Mode Programming” on page 90 provides complete programming instructions, including PLU, function key programs, and system options. This section is recommended for use by storeowners and managers. Call your SAM4s dealer if you find you need programming assistance.
“Sample Reports” on page 164 provides a sample of each register report.
The SAM4s ER-5215M allows many different configurations. This manual was written with this in mind. Although we have tried to touch on all available options, your machine may differ.
If you have questions concerning the configuration of your ER-5215M, contact your authorized SAM4s dealer.
Using Flowcharts
Flowcharts are used to supplement step-by-step instructions throughout this manual. For example, the following flowchart describes how to register $1.00 into the PLU1 key:
This flowchart means:
1. Press numeric key 1.
2. Press numeric key 0.
3. Press numeric key 0.
4. Press PLU #1.
1 0 0 PLU #1
Follow the flowchart from left to right, pressing the keys in the order they are shown. Numeric keypad entries are shown as square keys. PLU and function keys are shown as rectangular keys.
ER-5215M Electronic Cash Register v2.23 Introduction • 11
Basic Features and Functions
The SAM4s ER-5215M is designed to fit into many different retail and restaurant environments.
Standard Features Include:
Separate receipt and journal thermal printers, featuring easy drop-and-print paper loading and an optional receipt auto cutter.
Cash drawer with 5 bill and 5 coin compartments.
Front LCD and 10-position rear/pop-up displays are standard.
7-position control lock.
24-hour real-time clock with automatic day and date change.
Four tax rates with value added tax (VAT) capability. Each tax rate is programmable for tax table look-ups and/or straight percentage tax programming. Tax rate 4 may be programmed to accommodate Canadian goods and services tax (GST).
Memory allocation system and optional memory expansion supports the following system features:
Operation for up to 99 clerks or cashiers with separate report totals. Your SAM4s dealer can provide an optional second drawer.
117 Price Look Ups (PLUs), up to a maximum of 10,000 PLUs are available for open or preset item registration. (The exact number of PLUs is determined by memory allocation. Memory expansion is required to support PLU files larger than the default quantity of 1000.) For direct registrations, 5 NLUs (PLUs) are located on the ER-5215M keyboard. The keyboard can be expanded from 5 to 15 NLU keys.
20, up to a maximum of 99 group totals to accumulate totals of individual PLUs that are assigned to each group. Each PLU can be assigned to up to three different groups.
Hard or soft check tracking for up to 500 guest checks, with soft checks containing up to 50 lines of items.
20, up to a maximum of 99 Mix and Match PLU discount tables.
Up to 5 PLU modifier keys (i.e. small, medium, and large).
A programmable keyboard allowing customized placement of functions, as they are needed. (See "Function Key Descriptions" on page 19 for a list of available functions).
Function keys for posting charges and payments to accounts or guest checks. You can choose manual previous balance posting or automatic balance tracking.
Food stamp sorting and tendering for stores that accept food stamp payments.
Check, Cash, and up to eight Charge keys.
Management X and Z reports.
Two RS-232C communication ports for connection to an optional POS peripheral. The
ER-5200M series can connect to a scale, kitchen printer, coin dispenser, pole display, modem, DataTran integrated payment appliance, or a PC for polling and/or programming.
12 • Introduction ER-5215M Electronic Cash Register v2.23
Display
The ER-5215M comes with a two-line 16-character backlit LCD display.
As items are registers, the item description will display on the first line; price and quantity information will display on the second line. Additional information and error messages will display as appropriate, and may be accompanied by an error tone.
Messages and Error Conditions
SEQUENCE ERROR
PLU NO DATA ERR
CLERK ERROR
AMOUNT CNT ERR
LANTRAN ERR
COMM ERROR
TIME ERROR
OVER LIMIT ERR
INACTIVE ERROR
X MODE ONLY
NON ADD ERROR
ADD CHECK ERR
CONDIMENT ERROR
REQ. EATIN FUNC
STOCK ERROR
DRAWER ERROR
REQ. GUEST #
SCALE ERROR
CLERK NO MATCH
COMPULSORY TARE
REQ. DECLARATION
OFF LINE ERROR
REQ. ENDORSEMENT
CONSOL OVER
REQ. SUBTOTAL
PROMO ERROR
CHECK OPEN ERR
REQ. PASSWORD
NO VOID PLU
REQ. PORT SETUP
REQ PRESET VALUE
REQ. OPEN VALUE
REQ. AMOUNT
REQ. PAYMENT
INVALID FUNC.
REQ. TABLE #
REQ. PBAL
REQ. CHECK #
ONLY ONE TABLE
REQ. VALID
RECPT PAPER END
RECPT NEAR END
COVER OPEN ERR
CUTTER JAM ERR
J PAPER END
J NEAR END
POWER FAIL ERR
CHARGE POST ERR
ER-5215M Electronic Cash Register v2.23 Introduction • 13
Receipt Printer
SMT-210
Print speed: 13.3 lines per second
Print columns: 32
Paper size: 2 ¼” (58mm) width
Auto cutter (optional)
Sample Receipt
ER-5215M
ELECTRONIC
CASH REGISTER
SIX LINE
PROGRAMMABLE
PREAMBLE MESSAGE
DATE 10/15/2002 SUN TIME 08:37
HAMBURGER T1 $1.00
TAX1 AMT $0.06
TOTAL $1.06
CASH $10.00
CHANGE $8.94
ER-5215M
ELECTRONIC
CASH REGISTER
SIX LINE
PROGRAMMABLE
POSTAMBLE MESSAGE
CLERK 1 No.000001 00001
User defined graphic logo
6 line programmable preamble message
Date/Day
6 line programmable postamble
Clerk/Consecutive #/
Register #
User defined graphic logo
14 • Introduction ER-5215M Electronic Cash Register v2.23
Journal Printer
SMT-210
Print speed: 13.3 lines per second
Print columns: 32 (condensed format)
Paper size: 2 ¼” (58mm) width.
Sample Journal
D A T E 1 0 / 1 5 / 2 0 0 2 S U N T I M E 0 8 : 3 7
H A M B U R G E R T 1 $ 1 . 5 0
C O U P O N T 1 $ - 0 . 5 0
T A X 1 A M T $ 0 . 0 6
T O T A L $ 1 . 0 6
C A S H $ 1 0 . 0 0
C H A N G E $ 8 . 9 4
C L E R K 1 N o . 0 0 0 0 0 1 0 0 0 0 1
D A T E 1 0 / 1 5 / 2 0 0 2 S U N T I M E 0 8 : 3 8
H A M B U R G E R T 1 $ 1 . 0 0
T A X 1 A M T $ 0 . 0 6
T O T A L $ 1 . 0 6
C A S H $ 1 0 . 0 0
C H A N G E $ 8 . 9 4
C L E R K 1 N o . 0 0 0 0 0 2 0 0 0 0 1
Journal print can be condensed to save paper, or can be printed in normal size.
Negative items can be printed in reverse print to facilitate journal review (see “System Option
Programming” on page 108.)
ER-5215M Electronic Cash Register v2.23 Introduction • 15
Control Lock
The control lock has 7 positions, accessed with 5 keys. Each ECR is shipped with two full sets of keys.
OFF
VOID
Use to void (correct) items outside of a sale.
VOID
REG
OFF
The register is inoperable.
X
REG
Use for normal registrations.
X
Use to read register reports.
S
P
Z
Z
P
S
Use to read register reports and reset totals to zero.
Use to program the register.
The S position is a hidden position reserved for dealer access.
Before performing any operations in Register Mode a clerk must be signed on. See “Clerk Sign-
On/Sign-Off” for a description of clerk operations.
Control Keys
The ER-5215M includes two sets of keys that may be used to access the following control lock positions.
Key
REG
VD
Z
P
C
Positions Accessible
OFF, REG
VOID, OFF, REG, X
VOID, OFF, REG, X, Z
VOID, OFF, REG, X, Z, P
ALL POSITIONS
Note: Keys may be removed from the control lock in the OFF or REG positions.
16 • Introduction ER-5215M Electronic Cash Register v2.23
Keyboards
VOID
RETURN
% 1
% 2
% 3
ER-5215M Keyboard – Default 5 NLU Configuration
The ER-5215M keyboard is shown below with the default legends and key assignments. This configuration has 5 keyboard NLU locations and can be expanded to 15 NLU locations.
Programmable key locations are shown with a bold border.
RECT
FEED
DETL
FEED
RCPT
ON/OFF
TAX 1 TAX 2
MACRO
1
MACRO
2
MACRO
3
F/S
SHIFT CLERK
#/NS
ERROR
CORR
CANCEL
PAID
OUT
RECD
ACCT
CLEAR
PLU
X/TIME
7
4
1
0
8
5
2
00
9
6
3
.
1
2
3
4
5
F/S
SUB
CHARGE
1
F/S
TEND
CHARGE
2
CHECK
SBTL
CASH
ER-5215M Keyboard – Expanded 15 NLU Configuration
RECT
FEED
VOID
RETURN
DETL
FEED
#/NS
ERROR
CORR
RCPT
ON/OFF
CLEAR
7
TAX 1
PLU
8
TAX 2
X/TIME
9
MACRO
1
1
2
MACRO
2
6
7
MACRO
3
11
12
F/S
SHIFT CLERK
F/S
SUB
F/S
TEND
CHARGE
1
CHARGE
2
% 1
CANCEL
4 5 6
3 8 13
CHECK
% 2
PAID
OUT
1 2 3
4 9 14
SBTL
% 3
RECD
ACCT
0 00
.
5 10 15
CASH
ER-5215M Electronic Cash Register v2.23 Introduction • 17
Initial Clear
CAUTION: Do not share this information with unauthorized users. Distribute the P Mode key only to those you may want to perform this function.
The initial clear function allows you to exit any register activity and return to a beginning or cleared state. Any transaction that is in progress will be exited and totals for that transaction will not be updated.
Here are some reasons you may want to perform an initial clear:
The register is in an unknown state, and you wish to exit the current program or transaction without following normal procedures.
You have performed a function that includes a compulsory activity and you wish to bypass the compulsion.
An initial clear may be necessary as part of servicing, or troubleshooting.
Perform this procedure only as necessary. Contact your SAM4s dealer first if you have questions about operating or programming your SAM4s ER-5215M.
To Perform an Initial Clear:
1. Turn the power switch located on the right side of the register to the OFF position.
2. Turn the control lock to the P position.
3. Press and hold the key position where the SBTL key is located on the default keyboard layout.
4. While continuing to hold the SBTL key, turn the power switch to the ON position.
5. The message "INITIAL CLEAR OK!” prints when the initial clear is complete.
18 • Introduction ER-5215M Electronic Cash Register v2.23
Operations
Function Key Descriptions
Keys are listed in alphabetical order. Many of the keys described below are not included on the default keyboard. See “ Function Key Assignment Programming” on page82 to add or change programmable keys.
Keyboard Legend Description
#/NS
X/TIME
00, 0-9, Decimal
ADD CHECK
CANCEL
CASH
Use as a non-add key to print a numeric entry (up to 9-digits) on the receipt and journal. This entry will not add to any sales totals. The #/NS key is also used to open the cash drawer without making a sale.
Use to multiply a quantity of items or calculate split pricing on PLU entries.
Use to make numeric entries in REG, X, Z, VOID, or P positions. The decimal key is used for decimal or scale multiplication, when setting or entering fractional percentage discounts, or when programming fractional tax rates. Do not use the decimal key when making amount entries into
PLUs.
Use to combine individual trays (such as in a cafeteria situation). Each tray subtotal can advance the consecutive number, depending on programming.
Cancels a transaction without updating PLU, or function key totals. The
Cancel function may only be used prior to tendering. Once tendering begins, the Cancel function may no longer be used. The CANCEL key corrects the appropriate totals and counters and the Financial report records total of transactions canceled.
Use to finalize cash sales. Calculates the sale total including tax and opens the cash drawer. Change computation is allowed by entering an amount before pressing the CASH key. The cash drawer will open only if the amount tendered is equal to or greater than the total amount of the sale. Post tendering is also available should a second change calculation be necessary. Re-enter the tendered amount and press the
CASH
key to show the new change computation.
Press the CASH key a second time to issue a buffered receipt (up to 200 lines) when the receipt on/off function is OFF.
ER-5215M Electronic Cash Register v2.23 Operations • 19
Keyboard Legend
CHECK
CHECK CASHING
CHECK ENDORSEMENT
CHARGE (1-8)
CHECK #
CLEAR
CLERK
CONV (1-4)
DETAIL FEED
Description
Use to finalize check sales. Calculates the sale total including tax, finalizes the sale, and opens the cash drawer. Change computation is allowed by entering an amount before pressing the CHECK key. The cash drawer will open only if the amount tendered is equal to or greater than the total amount of the sale. Change issued will be subtracted from the cash-in-drawer total.
Use to exchange a check for cash. Cash-in-drawer and check-in-drawer totals are adjusted.
Use to print a check endorsement message on an optional slip printer after a check has been tendered. See “Programming the Receipt/Check
Endorsement Message” on page 151 to program an endorsement message.
Use to finalize charge sales. Calculates the sale total including tax, finalizes the sale, and opens the cash drawer. Change computation is allowed by entering an amount before pressing the CHARGE key.
The cash drawer will open only if the amount tendered is equal to or greater than the total amount of the sale. Change issued will be subtracted from the cash-in-drawer total.
The CHECK # key is used to begin a new, or access an existing balance (hard check) or itemized bill (soft check).
Check track numbers that are entered manually may be set at a fixed length of one to nine digits. Check track numbers assigned automatically will begin with #1.
Existing checks are accessed by entering the check track number and pressing the CHECK # key.
Use to clear entries made into the 10 key numeric pad or X/TIME key before they are printed. Also used to clear error conditions.
The register will not operate in register mode unless a clerk has been signed on. Direct or secret code sign on procedures accomplishes clerk sign-on.
All entries made on the register will report to one of the 10 clerk totals.
When a clerk is signed on, all entries following will add to that clerk’s total until another clerk is signed on.
To sign a clerk off, enter 0 (zero) and then press the CLERK key. The
“CLOSEd” message displays. The register cannot be operated until another clerk is signed on. The current clerk must first be signed off before another clerk may be signed on.
The currency conversion function, allowed after subtotal, converts and displays the new subtotal at a preprogrammed exchange rate. Tendering is allowed after using the currency conversion function. Change is calculated and issued in home currency. The amount of foreign currency tendered is stored in a separate total on the Financial report, but not added to the drawer total.
Advances the detail paper one line, or continuously until the key is released.
20 • Operations ER-5215M Electronic Cash Register v2.23
Keyboard Legend
EAT-IN
TAKE OUT
DRIVE THRU
ERROR CORR
F/S SHIFT
F/S SUB
F/S TEND
FINALIZE
GUEST #
MACRO (1-10)
MDSE RETURN
MODIFIER (1-5)
P/BAL
PAID OUT (1-3)
% 1 - % 5
PLU
PAYMENT
PAY TENDER
ER-5215M Electronic Cash Register v2.23
Description
Eat-In, Take Out and Drive Thru are subtotal functions. In areas that have different tax rules for eat-in and take out sales, the EAT-IN,
TAKE OUT
and DRIVE THRU keys can be programmed to automatically charge or exempt taxes.
Sales may not be split between Eat-In, Take Out and Drive Thru.
The EAT-IN, TAKE OUT and DRIVE THRU keys maintain separate totals on the Financial report.
Use to correct the last entry. The ERROR CORR key corrects the appropriate totals and counters.
When pressed before a PLU entry, the F/S SHIFT key reverses the preprogrammed food stamp status of the PLU. For example, an item not food stamp eligible can be made food stamp eligible.
Displays the amount of the sale that is food stamp eligible.
Use to tender food stamps for eligible sales.
Pressing before closing a check will close the account and the account number will no longer be reported on the open check report. The system option for charge posting must be set to “Y” in order to use this function.
Use to enter the count of guests served.
Macro keys may be programmed to record, and then later perform, up to
50 keystrokes. For example, a macro key could be set to tender (preset tender) a common currency, such as $5 into the cash key.
Used to return or refund merchandise. Returning an item will also return any tax that may have been applied.
The MODIFIER key alters the next PLU registered, either by changing the code number of the PLU so that a different item is registered, or by adding the modifier descriptor (and not changing the code of the subsequent PLU.)
Use to enter the amount of an outstanding balance.
Use to record money taken from the register to pay invoices, etc. The paid out amount subtracts from the cash-in-drawer total. Paid outs are allowed outside of a sale only.
Up to five % keys may be placed on the keyboard. Each % key is set with a specific function, such as item discount or surcharge, or sale discount or surcharge. The percent rate may be entered or preprogrammed, or the percent keys can be programmed with a negative open or preset price, thus acting as coupon keys.
The PLU key is used to register price lookups by number entry. PLUs can be programmed open or preset, and positive or negative.
Press to make a payment, partial payment, or pre-payment while posting to a check (account). If the payment amount exceeds the check balance, a credit balance will be maintained. The system option for charge posting must be set to “Y” in order to use this function.
Functions like the Payment key, except if the payment amount exceeds the check balance, the overpayment will be issued as change and the account balance will be zeroed. The system option for charge posting must be set to “Y” in order to use this function.
Operations • 21
Keyboard Legend
PRINT CHECK
PROMO
RECT FEED
RCPT ON/OFF
RECD ACCT (1-3)
SCALE
SERVICE
SBTL
TABLE #
TARE
TAX EXEMPT
TAX (1-4) SHIFT
TIP
VOID
VALIDATION
22 • Operations
Description
Use to print a guest check. The check can be printed on an optional (RS-
232C) printer, or can be printed on the receipt printer. The PRINT
CHECK
key can be set to automatically service the check.
The PROMO key allows you to account for promotional items, as in "buy two, get one free". Pressing this key will remove an item's cost from the sale, but will include the sale of the item in the item's sales counter.
Advances the receipt paper one line, or continuously until the key is released.
When 'OFF' no receipt will print during a sale. (If the receipt is off, a buffered receipt is available by pressing the CASH key a second time.)
The RA (received on account) key is used to record media loaned to the cash drawer, or payments received outside of a sale. The cash drawer will open. The amount received adds to the cash-in-drawer total.
Use to make weight entries. When a scale is attached, press the scale key to show the weight in the display, then press (or enter) a PLU to multiply the weight times the price. When a scale is not attached, you can enter the weight (using the decimal key for fractions). PLUs may be programmed to require an entry through the scale key.
Use to temporarily finalize Previous Balance or Check/Table tracking transactions.
Displays subtotal of sale including tax. Must be pressed prior to a sale discount or sale surcharge.
Tracks the current balance for a guest check or table.
Tares are container weights. If you are using the scale function, you can preset up to 5 different tare weights. The tare can be subtracted automatically when a specific PLU is registered, or manually inputting the tare number and pressing the TARE key can subtract the tare. Tare #5 can be programmed for entering tare weights manually.
Press the TAX EXEMPT key to exempt tax 1, tax 2, tax 3, and/or tax 4 from the entire sale.
When pressed before a PLU entry, the tax shift keys reverse the tax status of the PLU, i.e., a PLU with non-tax status would become taxable or a
PLU with tax status would become non-taxable.
The TIP key allows a gratuity to be added to a guest check before payment.
The TIP key may be programmed as either a percentage or amount. If programmed as a percentage, tax programming defines whether the percentage is calculated on the net amount, or the amount after taxes.
Use to correct an item entered earlier within a sale. The VOID key corrects the appropriate totals and counters. To correct the last item, use the ERROR CORR key. For void operations outside of a sale
(Transaction Void), use the VOID position on the control lock. The
Financial report records totals for each type of void separately.
If you are using an optional slip printer, you can press the VALIDATION key to print a three-line validation on a separate form or piece of paper.
Any item registration, discount or payment may be validated
ER-5215M Electronic Cash Register v2.23
Keyboard Legend
WASTE
Description
The WASTE key allows control of inventory by accounting for items that must be removed from stock due to spoilage, breakage or mistakes. Press the WASTE key before entering wasted items, and then press the
WASTE
key again to finalize. The WASTE key may be under manager control, requiring the control lock to be in the X position. The WASTE key is not allowed within a sale.
ER-5215M Electronic Cash Register v2.23 Operations • 23
Clerk Sign-On/Sign-Off
See "System Option Programming”, to review your clerk options: (System option #2 allows you to select direct or code entry sign on, option #3 allows you to select stay-down or pop-up operation, and option #26 allows you select clerk interrupt operations.)
Depending on how your machine has been programmed, sign-on will take place only at the beginning of a shift (stay-down), or may have to be repeated for each transaction (pop-up). Normally, if your machine has been programmed for stay-down clerks, the clerk currently signed on must be signed off before another clerk may be signed on. If you have selected the clerk interrupt option, a new clerk can be signed on in the middle of a transaction. In this circumstance, the initial transaction is suspended.
When the interrupt transaction is completed, the suspended transaction can be continued.
Check with your store manager to see which options have been selected for your register.
Before any transaction may take place, a clerk must be signed on. Clerk sign-on is accomplished in one of two ways:
Direct Sign-On
If the direct sign-on method is selected, enter the clerk number and press the clerk key.
CLERK
DATE 10/15/2002 SUN TIME 08:37
================================
CLERK LOG IN
================================
CLERK 1 01
CLERK LOG IN TIME 09:06
CLERK 1 No.000001 00001
Clerk # (1-10)
To sign the clerk off, enter 0 (Zero) and press the clerk key.
0 CLERK
DATE 10/15/2002 SUN TIME 08:37
================================
CLERK LOG OUT
================================
CLERK 1 01
CLERK LOG OUT OUT 09:06
CLERK 1 No.000001 00001
24 • Operations ER-5215M Electronic Cash Register v2.23
Coded Sign-On
If the code entry sign-on method is selected, press the clerk key, enter the clerk code, and then press the clerk key again.
CLERK
Clerk Code (up to 6 digits)
To sign the clerk off, enter 0 (Zero) and press the clerk key.
CLERK
0 CLERK
Receipt On and Off
The RECEIPT ON/OFF function key may or may not be located on your keyboard. (The RECEIPT
ON/OFF
key is located on the default keyboard.)
If The RECEIPT ON/OFF Key Is Located On The Keyboard
1. Press the RECEIPT ON/OFF key once to turn the receipt off.
2. Press the RECEIPT ON/OFF key again to turn the receipt on.
If The RECEIPT ON/OFF Key Is Not Located On The Keyboard
1. Turn the control lock to the X position.
2. To turn the receipt off, enter 9 9, press the SBTL key. Enter 1, press CASH.
9 9 SBTL 1 CASH
3. To turn the receipt on, enter 9 9, press the SBTL key. Enter 0, press CASH.
9 9 SBTL 0 CASH
ER-5215M Electronic Cash Register v2.23 Operations • 25
PLU Registrations
All registrations on ER-5215M are made into open or preset PLUs.
In place of traditional department keys, NLU (number look up) keys are located directly on the keyboard. NLU keys are programmed to access a specific PLU. In the default configuration NLU key #1 will access PLU #1. See “Program 1000 - NLU Code
Number Programming” on page 158 if you wish to change the PLU assigned to a NLU key.
When more items or categories are needed than the number of PLUs available on the keyboard, registrations can be into PLUs by entering the PLU code number and pressing the PLU key on the keyboard, or if an optional scanner is used, items can be registered by scanning item.
This system simplifies reporting by listing all items (regardless of how they are entered) on the PLU report, while reporting for groups of items or categories is available from the Group report.
NLU (Keyboard PLU) Entries
As you make PLU registrations, you can follow your entries by viewing the display. The digit marked
RPT
counts items as they are repeated or multiplied.
In the following examples:
PLU1 is programmed for open entries, and is taxable by Tax 1.
PLU2 is programmed for open entries, and is taxable by Tax 2.
PLU3 is programmed with a preset price of $3.00, and is taxable by Tax 1 and Tax 2.
Tax 1 is programmed at 5%; Tax 2 is programmed at 10%.
26 • Operations ER-5215M Electronic Cash Register v2.23
1 0 0 PLU 1
CASH
DATE 10/15/2002 SUN TIME 08:37
PLU1 T1 $1.00
TAX1 $0.05
TOTAL $1.05
CASH $1.05
CLERK 1 No.000001 00001
Open Keyboard
PLU Entry
1 0 0
PLU 3
PLU 1
PLU 1
CASH
DATE 08/15/2002 SUN TIME 03:15
PLU3 T12 $3.00
PLU1 T1 $1.00
PLU1 T1 $1.00
TAX1 $0.25
TAX2 $0.30
TOTAL $5.55
CASH $5.55
CLERK 1 No.000001 00001
Single Preset
PLU
Single Open PLU
Repeat PLU Item
5 0
2
0
X/TIME
PLU 2
CASH
DATE 08/15/2002 SUN TIME 03:15
2X @5.00
PLU2 T2 $10.00
TAX2 $1.00
TOTAL $11.00
CASH $11.00
CLERK 1 No.000001 00001
Multiple Quantity of a PLU Entry
ER-5215M Electronic Cash Register v2.23 Operations • 27
2 5
3
0
5
0
0
PLU 1
PLU 3
CASH
DATE 08/15/2002 SUN TIME 03:15
1X @25.00
PLU1 T1 $25.00
PLU3 T12 $3.50
TAX1 $1.43
TAX2 $0.35
TOTAL $30.28
CASH $30.28
CLERK 1 No.000001 00001
HALO Override on PLU Entry
Preset Override of a Keyboard
PLU
1 0
2
3
0
X/TIME
X/TIME
PLU 1
CASH
DATE 08/15/2002 SUN TIME 03:15
2@3FOR @1.00
PLU1 T1 $0.67
TAX1 $0.03
TOTAL $0.70
CASH $0.70
CLERK 1 No.000001 00001
Split Pricing PLU
Entry
28 • Operations ER-5215M Electronic Cash Register v2.23
Numeric PLU Entries
In the following examples:
PLU510 is programmed open, and is taxable by Tax 1.
PLU520 is programmed open, and is taxable by Tax 2.
PLU530 is programmed with a preset price of $1.50, and is taxable by Tax 1 and Tax 2.
PLU540 is programmed with a preset price of $2.50, and is non-taxable.
DATE 08/15/2002 SUN TIME 03:15
5 4 0 PLU
CASH
PLU540 $2.50
TOTAL $2.50
CASH $2.50
CLERK 1 No.000001 00001
Preset PLU Entry
5
1
1
0
0
0
PLU
PLU
CASH
DATE 08/15/2002 SUN TIME 03:15
PLU510 T1 $1.00
TAX1 $0.05
TOTAL $1.05
CASH $1.05
CLERK 1 No.000001 00001
Single Open PLU
Entry
5 4 0 PLU
PLU
CASH
DATE 08/15/2002 SUN TIME 03:15
PLU540 $2.50
PLU540 $2.50
TOTAL $5.00
CASH $5.00
CLERK 1 No.000001 00001
Single Preset
PLU Entry
Repeat Entry
ER-5215M Electronic Cash Register v2.23 Operations • 29
5
1
1
0
2
0
0
X/TIME
PLU
PLU
CASH
DATE 08/15/2002 SUN TIME 03:15
2X @1.00
PLU510 T1 $2.00
TAX1 $0.10
TOTAL $2.10
CASH $2.10
CLERK 1 No.000001 00001
Note:
PLU program setting must be made to allow this override.
Turn Key Lock to the X position
2
5
5
1
0
0
0
PLU
PLU
DATE 08/15/2002 SUN TIME 03:15
PLU510 T1 $25.00
TAX1 $1.25
TOTAL $26.25
CASH $26.25
CLERK 1 No.00001 00000
CASH
5
1
1
0
2
3
0
0
X/TIME
X/TIME
PLU
PLU
DATE 08/15/2002 SUN TIME 03:15
2@3FOR @1.00
PLU510 T1 $0.67
TAX1 $0.03
TOTAL $0.70
CLERK 1 No.00001 00000
CASH
Multiple Quantity of a Open PLU
Entry
HALO Override on PLU Entry
Split Pricing PLU
Entry
30 • Operations ER-5215M Electronic Cash Register v2.23
Modifier Entries
Pressing a modifier key alters the next PLU registered, either by changing the code number of the PLU so that a different item is registered, or by just adding the modifier descriptor and registering the same
PLU. See "Modifier 1-5" in the "Program Mode Programming" chapter in order to determine how the modifier key will affect the PLU entry.
Modifiers can be:
stay down so that registrations will be modified by the same modifier until another modifier is selected,
pop-up after each item to register, for example large, medium or small soft drink,
pop-up after each transaction to register, for example, toppings of various pizza sizes.
See "System Options" in the "Program Mode Programming" chapter to select stay down/pop-up status.
Pop-Up Modifier Key Affecting PLU Code
1. Press a preset PLU key. For example, press
PLU 1 with a price of $1.00.
PLU 1
2. Press the MOD 1 key.
MOD 1
3. Press the same PLU key. In this example the modifier 1 will add the digit 1 to the third
PLU # position, resulting in the registration of PLU #101.
PLU 1
4. Press another PLU key. In this example press PLU 2 with a price of $1.50.
DATE 08/15/2002 SUN TIME 03:15
PLU1 $1.00
PLU101 $2.00
PLU2 $1.50
TOTAL $4.50
CASH $4.50
CLERK 1 No.000001 00001
ER-5215M Electronic Cash Register v2.23 Operations • 31
Percentage Key (%) Registrations
There are three percentage keys on the default ER-5215M keyboard; there are three percentage keys on the default ER-5215M keyboard. Through “ Function Key Assignment Programming” (see page 82) up to five percentage keys may be placed on the keyboard. Each key is individually programmable to add or subtract, from an individual item or from a sale total, amounts (coupons) or percentages. You can also program the percentage key taxable or non-taxable, so that sales taxes are calculated on the net, or gross amount of the item or sale.
The operation examples in this section show the percentage key in a variety of configurations. See
"%1-%5 Function Key Options” on page 143 to assign a specific function to each percentage key.
DATE 08/15/2002 SUN TIME 03:15
1 0 0 PLU 1
PLU1 T1 $1.00
% 1 10.000%
%1
AMOUNT T1 $0.10
Preset 10%
Surcharge on an
CASH
TOTAL $1.16
CASH $1.16
CLERK 1 No.000001 00001
1 0 0 PLU 1
SBTL
% 1
CASH
DATE 08/15/2002 SUN TIME 03:15
PLU1 T1 $1.00
Preset 10%
% 1 -10.000%
Discount on a
AMOUNT T1 -0.10
Sale
TAX1 $0.05
TOTAL $0.95
CASH $0.95
CLERK 1 No.000001 00001
32 • Operations ER-5215M Electronic Cash Register v2.23
1
1
0
0
0
0
0
0
PLU #1
PLU #4
SBTL
% 1
CASH
DATE 08/15/2002 SUN TIME 03:15
PLU1 T1 $10.00
Preset 10%
% 1
AMOUNT T1
10.00%
$2.00
Sale
TAX1 $0.55
TOTAL $22.55
CASH $22.55
CLERK 1 No.000001 00001
1 0
2
0
5
PLU #1
% 1
DATE 08/15/2002 SUN TIME 03:15
PLU1 T1
PLU1 CT1
$1.00
-0.25
Store Coupon
Entry
PLU #1
CASH
CLERK 1 No.000001 00001
2 0
1
2
0
0 PLU #1
X/TIME
% 1
PLU #1
CASH
DATE 08/15/2002 SUN TIME 03:15
PLU1 T1 $2.00
Multiple Store
2X @0.10
Coupon Entry
PLU1 CT1 -0.20
(Open Amount
TAX1 $0.09
Discount on an
TOTAL $1.89
Item)
CASH $1.89
CLERK 1 No.000001 00001
ER-5215M Electronic Cash Register v2.23 Operations • 33
1 0
1
0 PLU #1
% 2
DATE 08/15/2002 SUN TIME 03:15
PLU1 T1
PLU1 CT1
TAX1
$1.00
-0.50
$0.03
PLU #1
CASH
CLERK 1 No.000001 00001
Preset Store
Coupon
(Preset Amount
1 0
2
0
5
PLU #1
SBTL
% 1
CASH
DATE 08/15/2002 SUN TIME 03:15
PLU1 T1 $1.00
Vendor Coupon
%1 T1 -0.25
Entry
TAX1 $0.04
(Open Amount
TOTAL $0.79
Discount on a
Sale)
CLERK 1 No.000001 00001
0
1
0
2
0
PLU #1
SBTL
X/TIME
% 1
CASH
DATE 08/15/2002 SUN TIME 03:15
PLU1 T1 $1.00
Multiple Vendor
2X @0.10
Coupon Entry
%1 T1 -0.20
(Open Amount
TAX1 $0.04
Discount on a
TOTAL $0.84
Sale)
CASH $0.84
CLERK 1 No.000001 00001
34 • Operations ER-5215M Electronic Cash Register v2.23
1 0 0 PLU #1
SBTL
DATE 08/15/2002 SUN TIME 03:15
PLU1 T1
%1 T1
TAX1
$1.00
-0.50
$0.03
% 2
CASH
CLERK 1 No.000001 00001
Preset Vendor
Coupon Entry
(Preset Amount
Void and Correction Operations
Error Correct
The error correct function voids the last item entered, provided no other key has been pressed.
1 0 0 PLU #1
DATE 08/15/2002 SUN TIME 03:15
1 0 0 PLU #4
ERROR
CORR
PLU #3
ERROR
CORR
CASH
PLU1 T1 $1.00
PLU4 $2.00
ERRCORR-------------------------
Error Correction
PLU4 -2.00
PLU3 T12 $3.00
ERRCORR-------------------------
PLU3 T12
TAX1
-3.00
$0.05
TOTAL $1.05
CASH $1.05
CLERK 1 No.000001 00001
ER-5215M Electronic Cash Register v2.23 Operations • 35
Previous Item Void
The previous item void function allows the correction of any item previously entered in the current transaction.
5 0 PLU #2
1
2
1
0
0
0
5
0
0
0
0
PLU #1
PLU #4
VOID
PLU #1
VOID
PLU #2
DATE 08/15/2002 SUN TIME 03:15
PLU2 T2
PLU1 T1
$0.50
$1.00
PLU4 $2.00
Previous Item
VOID----------------------------
Void
PLU1 T1 -1.00
VOID----------------------------
PLU2 T2 -0.50
TOTAL $2.00
CASH $2.00
CLERK 1 No.000001 00001
CASH
36 • Operations ER-5215M Electronic Cash Register v2.23
Merchandise Return
Merchandise returns may be registered as part of a separate transaction, or as part of a transaction where other merchandise is sold. Press the RETURN key before entering the related PLU. Tax is credited if the item being returned is taxable.
5 0 0
3
RETURN
PLU #1
RETURN
X/TIME
DATE 08/15/2002 SUN TIME 03:15
MDSE RETURN*********************
PLU1 T1 -5.00
MDSE RETURN*********************
Merchandise
Return
3X @2.00
PLU4 -6.00
TAX1 -0.25
2 0 0 PLU #4
Return
CASH
CLERK 1 No.000001 00001
1 0
RETURN
0
PLU #4
%1
CASH
DATE 08/15/2002 SUN TIME 03:15
MDSE RETURN*********************
Merchandise
TOTAL -0.90
CASH -0.90
CLERK 1 No.000001 00001
ER-5215M Electronic Cash Register v2.23 Operations • 37
VOID Control Lock Position (Transaction Void)
Most operations that can be performed with the control lock in the REG position, can also be done with the control lock in the VOID position. VOID position operations will adjust all sale totals, and the VOID (Transaction Void) position carries its own total on the Financial report.
DATE 08/15/2002 SUN TIME 03:15
1 0 0 PLU #1
PLU1 T1 $1.00
Original
2 0 0 PLU #4
CASH
TAX1 $0.05
TOTAL $3.05
CASH $3.05
CLERK 1 No.000001 00001
1
2
0
0
0
0
PLU #1
PLU #4
DATE 08/15/2002 SUN TIME 03:15
VOID MODE***********************
PLU1 T1 -1.00
Transaction Void of Original
CASH
TAX1 -0.05
TOTAL -3.05
CASH -3.05
CLERK 1 No.000001 00001
38 • Operations ER-5215M Electronic Cash Register v2.23
Cancel
Press the CANCEL key anytime during a transaction to cancel that transaction. (This is not a tender key.) Transactions of up to a maximum of 49 items may be canceled.
The only total affected is the Cancel total, to which the total of all positive entries is added.
2 1 0 PLU #1
DATE 08/15/2002 SUN TIME 03:15
3
1
1
0
0
0
PLU #1
PLU #4
CANCEL
PLU1 T1 $2.00
Canceled
PLU1 T1 $3.00
Transaction
PLU4 $1.00
CANCEL**************************
CLERK 1 No.000001 00001
ER-5215M Electronic Cash Register v2.23 Operations • 39
Subtotal Operations
Subtotal
Press the SBTL key at anytime during a transaction to view the total due, including tax and after adjustments. The display will indicate Sub for subtotal.
Add Check (Tray Subtotal)
In a cafeteria, use the ADD CHECK key to add multiple trays that are paid by a single individual (i.e.
Dad pays all the trays for the family.)
Press the ADD CHECK key after each order, and SBTL for the total of all orders. Finalize with any tender key as you would a normal sale.
DATE 08/15/2002 SUN TIME 03:15
4
5
0
0
0
0
PLU #1
ADD
CHECK
PLU #1
ADD
CHECK
PLU1 T1 $4.00
First Check
TAX1 $0.20
Added
TOTAL $4.20
ADDCHK $4.20
CLERK 1 No.000001 00001
DATE 08/15/2002 SUN TIME 03:15
PLU1 T1
TAX1
$5.00
$0.25
Second Check
Added
TOTAL $5.25
ADDCHK $5.25
CLERK 1 No.000002 00001
CASH
DATE 08/15/2002 SUN TIME 03:15
Payment for Both
Checks
TOTAL $9.45
CASH $9.45
CLERK 1 No.000003 00001
40 • Operations ER-5215M Electronic Cash Register v2.23
Eat-In/Take-Out/Drive Thru Operations
In a restaurant, EAT-IN, TAKE-OUT and DRIVE THRU keys can be set up to provide totals for each type of sale. The EAT-IN, TAKE-OUT and DRIVE THRU keys may also be set up to remove taxes. For example, if your state charges sales tax for food consumed on the premises, while not charging sales tax for food taken home, sales tax can be exempted with the TAKE-OUT key. See
"DRIVE THRU / EAT IN / TAKE OUT - Function Key Options" on page 130 to set up tax status for these keys.
After registering all items, press EAT-IN, TAKE-OUT or DRIVE THRU (as you would use the
Subtotal key), and then finalize the sale as you normally would.
DATE 08/15/2002 SUN TIME 03:15
1 0 0 PLU #1
PLU #3
EAT IN
CASH
PLU1 T1
PLU3 T12
TAX1
TAX2
$1.00
$3.00
$0.20
$0.30
EAT IN
Transaction (Tax is Charged)
==== EATIN ====
TOTAL $4.50
CASH $4.50
CLERK 1 No.000001 00001
1 0 0 PLU #1
PLU #3
DATE 08/15/2002 SUN TIME 03:15
PLU1 T1
PLU3 T12
==== TKOUT ====
$1.00
$3.00
TAKE OUT
Transaction (Tax is Removed from
TAKE
OUT
CASH
CASH $4.00
CLERK 1 No.000001 00001
PLU #3
DATE 08/15/2002 SUN TIME 03:15
PLU3 T12
==== DVTHR ====
$3.00
DRIVE THRU
Transaction (Tax
DRIVE
THRU
CASH
CLERK 1 No.000001 00001
ER-5215M Electronic Cash Register v2.23 Operations • 41
Tax Shift Operations
When tax shift operations are performed, the shift light on the display will illuminate.
To charge a tax or taxes on a non-taxable item press the appropriate tax shift key or keys prior to making the non-taxable PLU entry.
To except a tax or taxes on a taxable item press the appropriate tax shift key or keys prior to making the taxable PLU entry.
To except a tax or taxes from an entire sale, press the appropriate tax shift key or keys prior to finalizing the transaction.
TAX 1
SHIFT
DATE 08/15/2002 SUN TIME 03:15
PLU4 T1 $2.00
2 0 0 PLU #4
TAX1 $0.10
To Charge Tax
On A
CASH
CASH $2.10
CLERK 1 No.000001 00001
2 0 0
TAX 1
SHIFT
PLU #1
DATE 08/15/2002 SUN TIME 03:15
CASH
CLERK 1 No.000001 00001
42 • Operations ER-5215M Electronic Cash Register v2.23
1
2
0
0
0
0
SBTL
TAX 1
SHIFT
TAX 2
SHIFT
SBTL
PLU #1
PLU #3
DATE 08/15/2002 SUN TIME 03:15
PLU1 T1
PLU3 T12
$1.00
$2.00
To Except
Specific Taxes
CASH $3.00
CLERK 1 No.000001 00001
CASH
1
2
0
0
0
0
PLU #1
PLU #3
DATE 08/15/2002 SUN TIME 03:15
PLU1 T1
PLU3 T12
$1.00
$2.00
To Except Tax
On Entire Sale
SBTL
TAX
EXEMPT
SBTL
CASH
CLERK 1 No.000001 00001
Exempt Key
ER-5215M Electronic Cash Register v2.23 Operations • 43
Tendering Operations
Cash
1
2
0
0
0
0
PLU #1
PLU #4
CASH
DATE 08/15/2002 SUN TIME 03:15
PLU1 T1 $1.00
Cash Tender
TAX1 $0.05
purchase)
TOTAL $3.05
CASH $3.05
CLERK 1 No.000001 00001
1
2
4
0
0
0
0
0
0
PLU #1
PLU #4
SBTL
CASH
DATE 08/15/2002 SUN TIME 03:15
PLU1 T1 $1.00
Cash Tender with
TAX1 $0.05
TOTAL $3.05
CASH $4.00
CHANGE $0.95
CLERK 1 No.000001 00001
Check
1
2
0
0
0
0
PLU #1
PLU #4
CHECK
DATE 08/15/2002 SUN TIME 03:15
PLU1 T1 $1.00
Check Tender
TAX1 $0.05
purchase)
TOTAL $3.05
CHECK $3.05
CLERK 1 No.000001 00001
44 • Operations ER-5215M Electronic Cash Register v2.23
1
2
0
0
4 0
0
0
0
PLU #1
PLU #4
SBTL
CHECK
DATE 08/15/2002 SUN TIME 03:15
PLU1 T1 $1.00
Check Tender
TAX1 $0.05
TOTAL $3.05
CHECK $4.00
CHANGE $0.95
CLERK 1 No.000001 00001
1 0 0 0
CHECK
CASH
DATE 08/15/2002 SUN TIME 03:15
*** CHKCASH ***
Check Cashing
CHECK $10.00
CASH -10.00
CLERK 1 No.000001 00001
Charge
Tendering and over tendering into charge keys is allowed.
DATE 08/15/2002 SUN TIME 03:15
1
2
0
0
0
0
PLU #1
PLU #4
CHARGE
1
PLU1 T1 $1.00
Charge Total
PLU4 $2.00
TAX1 $0.05
TOTAL $3.05
CHARGE1 $3.05
CLERK 1 No.000001 00001
ER-5215M Electronic Cash Register v2.23 Operations • 45
Split Tender
The drawer will not open until the final balance has been paid.
2
3
1
2
1
0
0
0
0
0
0
0
0
0
0
PLU #1
PLU #1
PLU #4
SBTL
CASH
CHECK
CHARGE
1
DATE 08/15/2002 SUN TIME 03:15
PLU1 T1
PLU1 T1
$2.00
$3.00
PLU4 $1.00
Cash, Check &
TAX1 $0.25
Charge
TOTAL $6.25
Payments on the
CASH $2.00
Same
TOTAL $4.25
Transaction
CHECK $2.00
TOTAL $2.25
CHARGE1 $2.25
CLERK 1 No.000001 00001
1
Post Tendering
Post tendering is available for computing change after a sale has been finalized. (See option #6 in
"System Option Programming" to enable post tendering.) The second cash entry is compared to the sale total and the difference is displayed. (The CLEAR key must first be pressed for registers programmed with pop-up clerks.)
6 0 0 PLU #1
DATE 08/15/2002 SUN TIME 03:15
1 5 0
SBTL
CASH
CASH
PLU1 T1
TAX1
$6.00
$0.30
Post Tender
TOTAL $6.30
CASH $6.30
CLERK 1 No.000001 00001
46 • Operations ER-5215M Electronic Cash Register v2.23
Receipt on Request
If a customer requests a receipt after a sale has been finalized, a second depression of the CASH key will issue a complete buffered receipt.
Note: A maximum of 204 items may be registered in one sale.
Training Mode
A training mode is available so that you can operate the cash register without updating totals and counters. Note the following conditions:
The receipt and journal print the message "TRAINING MODE BEGIN" when training mode is activated.
The receipt and journal print the message "TRAINING MODE END" when training mode is exited.
The message "TRAINING MODE" prints on each receipt printed while training mode is active.
The journal does not print during training mode.
The total and counter on the financial report labeled "TRAIN TTL" is updated with the net amount of each training transaction.
To Enter Training Mode
Set system option #23 to a value of 1. See "System Option Programming".
To Exit Training Mode
Set system option #23 to a value of 0. See "System Option Programming".
Clerk Interrupt
Clerk interrupt allows you to temporarily suspend a transaction in progress by allowing a new clerk to sign on and register a new transaction. After the new transaction is complete, the original clerk can sign on, the suspended transaction is recalled and may be completed.
You must select either check (table) tracking or clerk interrupt. You cannot use clerk interrupt with a check tracking system.
To Enable Clerk Interrupt
1. Program Clerk Secret Code
2. Set system option #2 to a value of 1. See "System Option Programming".
3. Set system option #26 to a value of 1. See "System Option Programming".
ER-5215M Electronic Cash Register v2.23 Operations • 47
Non-Add Number
With the #/NS key, you can enter a memo number at any time and print the number on the receipt, journal, or validation. The non-adding number is not added to the sale, nor is it added to any register total, except the # key total itself. You can enter a number up of up to 9 digits. For example:
Enter a number prior to a PLU entry to print a record of the item's SKU number.
Enter a number prior to a Check tender to print a record of the check number.
Enter a number prior to a Charge to print a record of the charge account number.
1 2 3
1
4
2
3
5
0
5
6
0
7
#/NS
PLU #4
#/NS
CHECK
DATE 08/15/2002 SUN TIME 03:15
NON-ADD# 123456
PLU4 T1 $2.00
TAX1 $0.10
TOTAL $2.10
NON-ADD# 1357
CHECK $2.10
CLERK 1 No.000001 00001
No Sale
Outside of a transaction you can press the #/NS key to open the cash drawer. The number of no sales are counted and reported on the financial report. The no sale function can also be placed under management control, requiring the control key to be in the X position.
DATE 08/15/2002 SUN TIME 03:15
#/NS
NOSALE -------------------------
CLERK 1 No.000001 00001
48 • Operations ER-5215M Electronic Cash Register v2.23
Received on Account
Use the RECD ACCT key to record payments or loans to the cash drawer. You can enter more than one type of payment to the drawer. The Received on Account function can only be used outside of a transaction.
DATE 08/15/2002 SUN TIME 03:15
1
2
2
0
5
0
0
0
RA
CASH
CHECK
RA
RA1
CASH $12.50
CHECK $20.00
RA1 $32.50
CLERK 1 No.00001 00000
Paid Out
Use the PAID OUT key to record payments or loans from the cash drawer. You can enter more than one type of payment to the drawer. The Paid Out function can only be used outside of a transaction.
PO
DATE 08/15/2002 SUN TIME 03:15
1
2
2
0
5
0
0
0
CASH
CHECK
PO
PO1
CASH $12.50
CHECK $20.00
P/O $32.50
CLERK 1 No.00001 00000
ER-5215M Electronic Cash Register v2.23 Operations • 49
Table Service Restaurant Operations
Overview
The SAM4s ER-5215M can be used to add items or receive payments on guest checks using a manual previous balance, hard check, or soft check system. (Note that you must select hard or soft check posting in memory allocation programming. The default selection is soft.)
If manual previous balance is selected, the check balance is not saved in memory and is input manually by the operator (use the PBAL key).
If a hard check system is selected, only the previous balance is maintained in memory.
If a soft check system is selected, the check detail is kept in memory until the check is paid. (The maximum size of the soft check is set in memory allocation programming.)
When a soft check system is used, the receipt can be used to print the final check that is presented to the customer for payment.
Consolidation of like items can be selected for guest check printing. For example, if three rounds of drinks are served, the check will print "3 TAP BEER" rather than
"1 TAP BEER" three times. (See “Print Option Programming” on page 114.)
Note: If you wish to print guest check transactions on a slip or a pre-printed guest check, an optional printer must be installed. See your SAM4s dealer for more information.
50 • Operations ER-5215M Electronic Cash Register v2.23
Function Keys and Options
Functions necessary for restaurant operations may not appear on the default keyboard. Any or all of the following functions can be located on the keyboard. See " Function Key Assignment
Programming” on page 82 if it is necessary to locate these keys on your keyboard.
CHECK #
GUEST
P/BAL
SERVICE
TABLE
PRINT CHECK
TIP
The CHECK # key is used to begin a new, or access an existing balance
(hard check) or itemized bill (soft check.) Existing checks are accessed by entering the check track number and pressing the CHECK# key. The
Check # key may be set with the following options:
A check must be started before items may be entered.
The clerk that opens the check has exclusive access.
Only one check may be allowed per table.
The check # may be automatically assigned by the register.
Check track numbers that are entered manually may be set at a fixed length of one to nine digits. Check track numbers assigned automatically will begin with #1.
In a drive thru system, simply pressing the PBAL key will recall the oldest open balance (lowest check track #).
Use to enter the count of guests served as part of a guest check. The entry of a guest count can be enforced when opening a guest check, or for all transactions.
Use to enter the amount of an outstanding balance. The P/BAL key will take the recall function if the drive thru feature is enabled in CHECK # key programming.
Use to temporarily finalize Previous Balance or check tracking transactions. (If you are using a hard check system, you must program the SERVICE key for the port where the slip printer is connected.)
You can enforce the entry of a table number for guest check transactions, or for all transactions. If you are tracking guest check balances, the balance can be recalled either by entering the check number or the table number.
Use to print a soft check. The check can be printed on an optional (RS-232C) printer, or can be printed on the receipt printer. The PRINT CHECK key can be set to automatically service the check.
The TIP key allows a gratuity to be added to a guest check before payment.
The TIP key may be programmed as either a percentage or amount. If programmed as a percentage, tax programming defines whether the percentage is calculated on the net (taxable = no) amount, or the amount after taxes.
ER-5215M Electronic Cash Register v2.23 Operations • 51
1
1
Posting Guest Checks Manually with the Previous Balance
Key
The previous balance key is used to enter the amount of the previous balance before adding new items or making payments.
DATE 08/15/2002 SUN TIME 03:15
0 P/BAL
0 0 0 PLU #1
SERVICE
PLU4 $10.00
SERVICE $10.00
BFWD $10.00
CLERK 1 No.000001 00001
DATE 08/15/2002 SUN TIME 03:15
0 0 0 P/BAL
1 0 0 PLU #1
SERVICE
PLU1 T1
TAX1
$1.00
$0.05
Existing Check
SERVICE $1.05
BFWD $11.05
CLERK 1 No.000001 00001
DATE 08/15/2002 SUN TIME 03:15
1 1 0 5 P/BAL
2 0 0 0 CASH
CHECKS PAID $11.05
TOTAL $11.05
CASH $20.00
CHANGE $8.95
CLERK 1 No.000001 00001
52 • Operations ER-5215M Electronic Cash Register v2.23
Soft Check
Opening a Soft Check
1. Enter the number of the guest check, press the CHECK # key:
1 2 3 CHECK#
or, press the CHECK # key to automatically assign a check:
CHECK#
2. If required, enter the table number and press the TABLE key:
3 TABLE
3. If required, enter the number of guests and press the GUEST key:
2 GUEST
4. Register the items you wish to sell.
5. To total the posting, press SERVICE:
SERVICE
Receipt Example:
DATE 08/15/1999 SUN TIME 08:33
CHECK #
#123
PBAL $0.00
TABLE #3
GUEST #2
LIQUOR T1 $7.00
STEAK T2 $10.00
TAX1 $0.35
TAX2 $1.00
SERVICE $18.35
BFWD
$18.35
CLERK 1 No.000011 00001
Note: If a table number entry is required for all guest checks, and checks are assigned by register, the check will be assigned by the register when the table # is entered.
ER-5215M Electronic Cash Register v2.23 Operations • 53
54 • Operations
Adding to a Soft Check
1. Enter the number of the guest check, press the CHECK # key:
1 2 3 CHECK#
or, if you entered a table number, enter the table number and press the TABLE key:
3 TABLE
2. Register the next items you wish to sell.
3. To total the posting, press SERVICE:
SERVICE
NOTE: Tax are recalculated and printed to reflect total taxes for all items posted on the check.
Receipt Example:
DATE 08/15/1999 SUN TIME 08:33
CHECK #
#123
PBAL $18.19
TABLE #3
GARLIC BREAD T2 $2.00
TAX1 $0.35
TAX2 $1.20
SERVICE $2.20
BFWD
$20.55
CLERK 1 No.000012 00001
Printing a Soft Check
1. Enter the number of the guest check, press the CHECK # key:
1 2 3 CHECK#
or, if you entered a table number, enter the table number and press the TABLE key:
3 TABLE
2. Press PRINT CHECK to print the complete check. If programmed to do so, the PRINT
CHECK
key will automatically service the check:
CHECK
Sample of soft check printed on the receipt:
DATE 08/15/1999 SUN TIME 08:33
CHECK #
#123
LIQUOR T1 $7.00
STEAK T2 $10.00
GARLIC BREAD T2 $2.00
TAX1 $0.46
TAX2 $0.87
SERVICE $0.00
BFWD
$20.33
CHK # : 1
CLERK 1 No.000012 00001
The number of times each check has been printed is counted and printed on the check
ER-5215M Electronic Cash Register v2.23
Paying a Soft Check
1. Enter the number of the guest check, press the CHECK # key:
1 2 3 CHECK#
or, if you entered a table number, enter the table number and press the TABLE key:
3 TABLE
2. If necessary, add additional items. If you wish to add a tip, press SBTL, then enter the tip amount and press the TIP key:
SBTL
3 0 0 TIP
3. Pay the balance, as you would normally tender a transaction, with CASH, CHECK, or one of the CHARGE functions. If the tender is greater than the balance due, change is displayed.
2 5 0 0 CASH
Sample of soft check printed on the receipt:
DATE 08/15/1999 SUN TIME 08:33
CHECK #
#123
LIQUOR T1 $7.00
STEAK T2 $10.00
GARLIC BREAD T2 $2.00
TIP $3.00
TAX1 $0.46
TAX2 $0.87
CHECKS PAID $23.33
TOTAL $23.33
CASH $25.00
CHANGE $1.67
CHK # : 2
CLERK 1 No.000013 00001
ER-5215M Electronic Cash Register v2.23 Operations • 55
Hard Check
Opening a Hard Check
1. Enter the number of the guest check, press the CHECK # key:
1 2 3 CHECK#
or, press the CHECK # key to automatically assign a check:
CHECK#
2. If required, enter the table number and press the TABLE key:
3 TABLE
3. If required, enter the number of guests and press the GUEST key:
2 GUEST
4. Register the items you wish to sell.
5. Place a slip in an optional slip printer, the check will print automatically when you press SERVICE:
SERVICE
Receipt Example:
THANK-YOU
CALL AGAIN
DATE 08/15/1999 SUN TIME 08:33
CHECK #
#123
PBAL $0.00
TABLE #3
GUEST #2
LIQUOR T1 $7.00
STEAK T2 $10.00
TAX1 $0.46
TAX2 $0.73
SERVICE $18.19
BFWD
$18.19
CLERK 1 No.000011 00001
56 • Operations ER-5215M Electronic Cash Register v2.23
Adding to a Hard Check
1. Enter the number of the guest check, press the CHECK # key:
2 3 1 CHECK#
or, if you entered a table number, enter the table number and press the TABLE key:
3 TABLE
2. Register the next items you wish to sell.
3. To total the posting, press SERVICE:
SERVICE
Receipt Example:
DATE 08/15/1999 SUN TIME 08:33
CHECK #
#123
PBAL $18.19
TABLE #3
GARLIC BREAD T2 $2.00
TAX1 $0.46
TAX2 $0.87
SERVICE $2.15
BFWD
$20.33
CLERK 1 No.000012 00001
ER-5215M Electronic Cash Register v2.23 Operations • 57
Paying a Hard Check
1. Enter the number of the guest check, press the CHECK # key:
2 3 1 CHECK#
or, if you entered a table number, enter the table number and press the TABLE key:
3 TABLE
2. If necessary, add additional items. If you wish to add a tip, press SBTL, then enter the tip amount and press the TIP key:
SBTL
3 0 0 TIP
3. Pay the balance, as you would normally tender a transaction, with CASH, CHECK, or one of the CHARGE functions. If the tender is greater than the balance due, change is displayed.
2 5 0 0 CASH
Sample of Hard Check postings printed on an optional printer:
DATE 12/01/1999 WED
CHECK #
#123
PBAL $0.00
LIQUOR T1 $7.00
STEAK T2 $10.00
TAX1 $0.46
TAX2 $0.73
SERVICE $18.19
BFWD
1 8 . 1 9
No.000017 REG 01 ETHAN TIME 09:15
PBAL $18.19
GARLIC BREAD T2 $2.00
TAX1 $0.46
TAX2 $0.87
SERVICE $2.15
BFWD
2 0 . 3 3
No.000019 REG 01 ETHAN TIME 09:47
PBAL $20.33
TIP $3.00
TAX1 $0.46
TAX2 $0.87
CHECKS PAID $23.33
CASH $25.00
CHANGE $1.67
No.000021 REG 01 ETHAN TIME 10:16
58 • Operations ER-5215M Electronic Cash Register v2.23
Fast Food Drive Thru
For fast food drive thru windows, the ER-5215M has the capability of storing orders when they are taken, and then recalling the next order automatically at the payment window.
The PBAL function becomes a recall function when the drive thru feature is enabled in the CHECK # function key program. Press the PBAL key to recall the lowest tracking number balance.
Orders are stored by first pressing the CHECK # key to automatically assign the next tracking number, then pressing SERVICE. (A macro sequence key could be created to execute both functions sequentially.)
See "Function Key Programming" on page 120.
Taking a Drive Thru Order
1. Register the items you wish to sell.
2. Press the CHECK # key to begin an automatically assigned check:
CHECK#
3. To store the posting, press SERVICE:
SERVICE
Receipt Example:
DATE 08/15/1999 SUN TIME 08:33
HAMBURGER $2.00
FRIES $1.00
CHECK #
#3
PBAL $0.00
SERVICE $3.00
BFWD
$3.00
CLERK 1 No.000011 00001
Paying a Drive Thru Order
1. Press the PBAL key:
PBAL
2. If necessary, add additional items, register discounts or coupons.
3. Pay the balance, as you would normally tender a transaction, with CASH, CHECK, or one of the CHARGE functions. If the tender is greater than the balance due, change is displayed.
5 0 0 CASH
Receipt Example:
DATE 08/15/1999 SUN TIME 08:33
CHECK #
#3
PBAL $3.00
CHECKS PAID $3.00
TOTAL $3.00
CASH $5.00
CHANGE $2.00
CLERK 1 No.000012 00001
ER-5215M Electronic Cash Register v2.23 Operations • 59
60 • Operations
Promo Function
The PROMO key allows the operator to account for promotional items (i.e. buy two, get one free).
By design, this key will remove the items cost from the sale, but not the count. In the example of buy two, get one free, the reported count remains three items, but the customer is only charged for two.
3
X/TIME
TACO
DATE 08/15/2002 SUN TIME 03:15
PROMO
COKE
TACO
CASH
Promo Entry
3X @0.89
TACO T1
COKE T1
$2.67
$0.69
*** PROMO ***
TACO T1
TAX1
$0.89
$0.16
TOTAL $2.63
CASH $2.63
CLERK 1 No.000001 00001
Waste Function
The WASTE key allows control of inventory by accounting for items that must be removed from stock due to spoilage, breakage, or mistakes. With manager control, the WASTE key requires the control lock to be in the X position. The WASTE key is not allowed within a sale.
Waste operations begin and end with by pressing the WASTE key.
WASTE
DATE 08/15/2002 SUN TIME 03:15
3
X/TIME
TACO
*** WASTE ***
Waste Entry
COKE
WASTE
3X @0.89
TACO T1 $2.67
COKE T1
*** WASTE ***
$0.69
TOTAL $3.36
CLERK 1 No.000001 00001
ER-5215M Electronic Cash Register v2.23
Charge Posting Operations
The ER-5215M check tracking system can be used to post charges and payments to house accounts.
This posting system is ideal for small resorts, camgrounds, motels/hotels or retail stores that accept house charges.
Charge posting features include:
Manual balance posting, soft check posting, or hard check posting. For house account posting, the hard check posting method with an optional slip printer is recommended.
(Because house accounts are usually maintained over a period of time, the soft check system may not have the memory capacity to track the ongoing account activity.)
Payments can be posted before charges are posted and credit balances can be carried forward.
Overpayments can be issued as change or carried forward.
Managers can control access to new account numbers or closing accounts.
Zero balance accounts can remain active.
The total of outstanding accounts prints at the end of the open check report and also on the
Financial report. (The total is not reset when the financial report is cleared.)
The total of house account charges (Service Total) and payments are reported to facilitate accounts receivable balancing.
In order to implement this system, you must enable the charge posting features (see “System Option
Programming” on page 108”.) You must also assign the necessary function keys for your application.
ER-5215M Electronic Cash Register v2.23 Operations • 61
Charge Posting Function Keys
CHECK #
(ACCT #)
P/BAL
SERVICE
(HOUSE CHRG)
PAYMENT
PAY TEND
PRINT CHECK
FINALIZE
The CHECK # key is used to begin a new, or access an existing balance
(hard check) or itemized bill (soft check.) Existing checks are accessed by entering the check track number and pressing the CHECK# key. You may wish to reprogram the descriptor of the CHECK # key to ACCT#.
Use to manually enter the amount of an outstanding balance. The P/BAL key is not used when hard or soft check posting is used.
Use to temporarily finalize Previous Balance or house account transactions. (If you are using a hard check system, you must program the SERVICE key for the port where the slip printer is connected.) You may wish to reprogram the descriptor of the SERVICE key to HOUSE CHRG.
Press to make a payment, partial payment, or pre-payment while posting to a check (account). If the payment amount exceeds the check balance, a credit balance will be maintained.
The PAY TEND key functions like the PAYMENT key, except if the payment amount exceeds the check balance, the overpayment will be issued as change and the account balance will be zeroed.
Use to print a soft check. The check can be printed on an optional (RS-232C) printer, or can be printed on the receipt printer. The PRINT CHECK key can be set to automatically service the check.
Pressing the FINALIZE key before closing a check will close the account and the account number will no longer be reported on the open check report.
62 • Operations ER-5215M Electronic Cash Register v2.23
Opening an Account
1. Enter the number of the account and press the
CHECK #
key. You may be required to turn the key lock to the MGR position.
1 2 3
Accepting an Advance Payment
2. Press the PAYMENT key.
PAYMENT
3. Enter the amount of the payment and press the appropriate tender key; cash, check or charge.
5 0 0 0 CHECK
4. Press the SERVICE key to finalize and store the balance.
SERVICE
Posting New Charges
CHECK#
5. Enter the number of the account and press the
CHECK #
key.
6. Enter items purchased.
7. Press the SERVICE key to finalize and store the balance.
Sample of Hard Check postings printed on an optional printer:
DATE 12/01/1999 WED
CHECK #
#123
PBAL $0.00
PAYMENT $50.00
CHECK $50.00
SERVICE $0.00
BFWD
- 5 0 . 0 0
No.000017 REG 01 ETHAN TIME 09:15
DATE 12/01/1999 WED
PBAL $50.00
ROOM $75.00
SERVICE $75.00
BFWD
2 5 . 0 0
No.000019 REG 01 ETHAN TIME 09:47
DATE 12/01/1999 WED
PBAL $25.00
CHANGE $5.00
TENDER $30.00
CASH $25.00
SERVICE $0.00
BFWD
$ 0 . 0 0
No.000021 REG 01 ETHAN TIME 10:16
Accepting an Overpayment and
Issuing Change
8. Enter the number of the account and press the
CHECK #
key.
9. Press the PAY TEND key.
PAY
TEND
10. Enter the amount of the payment and press the appropriate tender key; cash, check or charge.
3 0 0 0 CASH
11. Press the SERVICE key to finalize and store the balance.
ER-5215M Electronic Cash Register v2.23 Operations • 63
Currency Conversion
If you normally accept currency from a neighboring nation, you can program the SAM4s ER-5215M to convert the subtotal of a sale to the equivalent cost in the foreign currency. Four foreign currency conversion keys are available. See " Function Key Assignment Programming" on page 82 to place currency conversion keys on the keyboard. You also need to program the conversion factor. For example, if the US dollar (home currency) is worth 1.3720 Canadian dollars (foreign currency), the conversion factor is 1.3720. See "Instructions for Currency Conversion Rate - Program 90" on page
123 to set a conversion rate.
Note: The change due is computed in home currency!
1
2
0
0
0
0
PLU #4
DATE 08/15/2002 SUN TIME 03:15
PLU1 $1.00
PLU #4
Currency
5 0 0
C/CONV
CASH
CONV1 @5.00
CHANGE RATE
HOME AMT
#1.3720
$3.64
CHANGE $0.64
CLERK 1 No.000001 00001
64 • Operations ER-5215M Electronic Cash Register v2.23
Food Stamp Operations
The SAM4s ER-5215M can be set up to sort food stamp eligible merchandise and accept food stamp payments. See " Function Key Assignment Programming" on page 82 to place the necessary function keys (F/S SHIFT, F/S SUB, F/S TEND) on the keyboard. You will also need to set food stamp eligibility status for each open or preset PLU (see "Program 100 - PLU Status Programming" on page
96.)
If necessary, you can use the F/S SHIFT key to shift the pre-programmed eligibility status for any item as it is entered. For example, while produce is normally food stamp eligible, certain produce department items, such as birdseed, cannot be paid for with food stamps. In this case, program the produce PLU as food stamp eligible, then press F/S
SHIFT
before registering a non-eligible produce item.
If a customer chooses to pay with food stamps, press the F/S SUB key to display a total of food stamp eligible merchandise.
Tender food stamp payments into the F/S TEND key. Change less than $1 is given in cash, or applied to non-food stamp eligible items.
1
1
5
1
2
0
0
0
9
0
0
0
PLU #4
PLU #4
F/STAMP
SBTL
F/STAMP
TEND
CASH
DATE 08/15/2002 SUN TIME 03:15
PLU1 F $1.29
PLU4 $1.00
Food Stamp
TOTAL $2.29
Payment
F/S TOTAL $1.29
Transaction
F/D TEND 5.00
F/S CRT AMT $0.71
TOTAL $0.29
CASH $1.00
CHANGE $0.71
FD/S CHANGE $3.00
CLERK 1 No.000001 00001
ER-5215M Electronic Cash Register v2.23 Operations • 65
Scale Operations
The SAM4s ER-5215M can be interfaced to an optional load-cell scale, allowing direct entry of an item's weight by using the SCALE key. If you attempt an entry into a PLU that has been programmed to require scale entry, (see "Program 100 - PLU Status Programming" on page 96) an error tone will sound and you will be prompted to make a scale entry.
SCALE
SCALE
Direct Scale Entry
Place a product on the scale and press the SCALE key to display the weight on the cash register.
Then make the appropriate PLU entry.
SCALE PLU #3
DATE 08/15/2002 SUN TIME 03:15
1
5
0
4
0
0
PLU #4
PLU
CASH
1.50 lb @ 3.00
PLU3 T12 $4.50
Preset Keyboard
PLU
1.75 lb @ 1.00
PLU 4 $1.75
Open Keyboard
1.25 lb @ 2.50
PLU
PLU540 $3.13
TAX1
TAX2
$0.23
$0.45
Preset PLU
TOTAL $10.06
CASH $10.06
CLERK 1 No.000001 00001
1
.
Manual Weight Entry
Operators can make manual weight entries if the item has been programmed to accept them (see
"Program 100 - PLU Status Programming" on page 96). You must use the decimal key to enter fractional manual weights.
DATE 08/15/2002 SUN TIME 03:15
5 0 0 SCALE
1 0 0 PLU #4
CASH
1.50 lb @ 1.00
Manual Scale
PLU4 $1.50
Entry
TOTAL $1.50
CASH $1.50
CLERK 1 No.000001 00001
66 • Operations ER-5215M Electronic Cash Register v2.23
Scale with Automatic Tare Entry
Place a product on the scale, enter the preprogrammed tare number and press the TARE key and then the SCALE key. The weight, less the tare, will appear on the cash register display. Then make the appropriate PLU entry.
1
TARE
DATE 08/15/2002 SUN TIME 03:15
1 0 0
SCALE
PLU #4
CASH
1.50 lb @ 1.00
Automatic Tare
PLU4 $1.50
Entry
TOTAL $1.50
CASH $1.50
CLERK 1 No.000001 00001
1
Scale with Manual Tare Entry
Tare #5 can be used to manually enter tare weights. Place a product on the scale, enter 5 and press the
TARE
key. Enter the tare weight (using the decimal key), press the TARE key and then the SCALE key. The tare weight will display. Press the SCALE key again, and the weight, less the tare will display. Then make the appropriate PLU entry.
5
TARE
DATE 08/15/2002 SUN TIME 03:15
.
5 2 TARE
SCALE
1.50 lb @ 1.00
Manual Tare
PLU4 $1.50
Entry
TOTAL $1.50
CASH $1.50
CLERK 1 No.000001 00001
0 0 PLU #4
CASH
Integrated Payment Operations
SeeIntegrated Payment Appendix on page 177 for credit card payment operation information.
ER-5215M Electronic Cash Register v2.23 Operations • 67
Not Found PLU
The “Not Found PLU” feature is available at software version 7.8. It is suggested for use when an optional scanner is used to input PLUs. If an item is scanned that is not programmed in the PLU file, the operator has the option to input the price of the item and assign it the same descriptor and properties of another PLU, or enter the descriptor and tax status independently. This provides a simple mechanism for building an item file for a low-cost scanning installation.
Note: Beginning at software version 9.1 the ECR error will sound continuously when a not found PLU item is entered. The operator is forced to press CLEAR before the NOT FOUND
PLU message is displayed. This change was made to prevent the operator from scanning additional items while unaware of the not found PLU item.
Not Found PLU: Quick Entry
Action
1. Scan or input PLU
Display
NOT FOUND PLU
STOP:0 SAVE:1
INPUT PRICE
PRESS X/TIME key
SELECT COPY PLU 3. Enter the item price; press
X/TIME
4. Touch a PLU on
Keyboard (or enter PLU
# and press the
PLU key)
The item is registered and displayed
Notes
The item is added to the PLU file with the price as entered and the descriptor and options of the PLU that was entered as the COPY PLU.
Not Found PLU: Detail Entry
Action
1. Scan or input PLU
Display
NOT FOUND PLU
STOP:0 SAVE:1
3. Enter the item price; press
X/TIME
INPUT PRICE
PRESS X/TIME key
SELECT COPY PLU
5. Enter the item descriptor: press
X/TIME.
6. Enter the tax status (from digits N1 & N2 of the
PLU Status Program) press
X/TIME.
Notes
DESC
TAXABLE
The item is registered and displayed
You must enter descriptor by descriptor code. (If using
Quick Entry, you can enter descriptors later using the
PC Utility.)
For example, enter
40 for taxable by tax rate 1. Note that the item is assigned by default to PLU Group 1.
Not Found PLU Report
Turn the key lock to X or Z: enter 15 and press SUBTOTAL. Note: Up to 50 not found PLU items can be retained. When capacity is reached, you must clear (Z) the Not Found PLU report.
68 • Operations ER-5215M Electronic Cash Register v2.23
Management Functions
Introduction
All Management Functions take place with the control lock in the X position. In this way only those with the correct key will have access to these functions. Some register operations may be programmed to require the control lock in the X position in order to operate. All reports require a key that will access the X or Z position.
ER-5215M Electronic Cash Register v2.23 Management Functions • 69
Cash Declaration
If compulsory cash declaration is required, you must declare the count of the cash drawer prior to taking X or Z financial and clerk reports.
You can enter the cash drawer total in one step, or to facilitate the counting of the cash drawer, you can enter each type of bill/coin and checks separately and let the register act as an adding machine.
You can also use the X/TIME key to multiply the denomination of currency times your count.
Either way you choose to enter cash, the register will compare your declaration with the expected cash and check in drawer totals and print the over or short amounts on the report.
For example:
1. Turn the control lock to the X or Z position (depending upon the type of report you are taking.)
2. Enter 90 and press the SBTL key.
DATE 08/15/2002 SUN TIME 03:15
*** CASH DECLARATION ***
CASH $98.76
9 0 SBTL
3. Enter the total of cash.
9
2
8
0
7
0
6
4. Enter the total of checks.
0
CASH
CHECK
CHECK $20.00
INPUT AMT $118.76
DRAWER TTL $23.53
DIFFERENCE -95.23
CLERK 1 No.00001 00000
5. Press the CASH key to total the declaration.
CASH
70 • Management Functions ER-5215M Electronic Cash Register v2.23
Or, enter each denomination separately:
1. Turn the control lock to the X or Z position (depending upon the type of report you are taking.)
2. Enter 90 and press the SBTL key.
9 0 SBTL
3. Enter the total of pennies:
7 6 CASH
4. If you wish you can multiply the count times the denomination. Enter, for example:
3 0 X/TIME
5 CASH
5. Enter the remaining cash separately by denomination.
6. Enter each check:
1 2 0 0 CHECK
8
CASH
0 0 CHECK
7. Press the CASH key to total the declaration.
DATE 08/15/2002 SUN TIME 03:15
*** CASH DECLARATION ***
CASH $0.76
CASH $1.50
CHECK $12.00
CHECK $8.00
INPUT AMT $22.26
DRAWER TTL $23.53
DIFFERENCE -1.27
CLERK 1 No.00001 00000
ER-5215M Electronic Cash Register v2.23 Management Functions • 71
System Reports
System reports are divided into two basic categories:
X reports, which read totals without resetting
Z reports, which read totals and reset them to zero
Most reports are available in both categories. Some reports, such as the Cash-in-Drawer report and the
From-To PLU report are available only as X reports.
Some reports also provide identical but separate period to date reports. These reports maintain a separate set of totals which may be allowed to accumulate over a period of days, weeks, months, or even years. X2 reports read period to date totals without resetting, and Z2 reports read period to date totals and reset them to zero. Period to date totals are updated each time a Z1 report is completed.
A complete list of available reports is presented in a chart on the following page.
See “Sample Reports” on page 164 for an example of each report.
Registers programmed with pop-up clerks must be signed on in the REG control lock position prior to taking reports.
Running a Report – General Instructions
1. Refer to the “Report Table” on page 36.
2. Select a report type and the report mode.
3. Turn the control lock to the position indicated.
4. Enter the key sequence for the report you have selected.
72 • Management Functions ER-5215M Electronic Cash Register v2.23
Report Table
Report Type
Financial
Report
Number
1
Time
All PLU
All Clerk
Group
All STOCK
Daily Sales
Individual Clerk
Report
9
8
2
3
4
5
6
Open
Table/Check
From/To PLU
From/To STOCK
DRAWER TOTAL
11
13
14
111
X2
Z2
X
X2
X
Z
X
Z
X2
Z2
X
Z
X
Z
X2
Z2
X
Z
X2
Z2
Report
Mode
X
Z
X2
Z2
X
Z
X2
Z2
X
X2
X
X
Control Lock
Position
X
Z
X
X
X
Z
X
Z
X
Z
X
Z
X
X
X
X
X
Z
X
Z
X
Z
X
Z
X
Z
X
Z
X
Z
X
Z
Key Sequence
1 – SBTL
1 – SBTL
201 – SBTL
201 – SBTL
2 – SBTL
2 – SBTL
202 – SBTL
202 – SBTL
3 – SBTL
3 – SBTL
203 – SBTL
203 – SBTL
4 – SBTL
4 – SBTL
204 – SBTL
204 – SBTL
5 – SBTL
5 – SBTL
205 – SBTL
205 – SBTL
6 – SBTL
6 – SBTL
208 – SBTL
208 – SBTL
9 – SBTL - # - CLERK - # - CLERK
209 – SBTL - # - CLERK - # - CLERK
11 – SBTL
11 – SBTL
13-SBTL XXXX – PLU – XXXX – PLU
213-SBTL XXXX – PLU – XXXX – PLU
14-SBTL XXXX –PLU – XXXX – PLU
111-SBTL
ER-5215M Electronic Cash Register v2.23 Management Functions • 73
74 • Management Functions ER-5215M Electronic Cash Register v2.23
S-Mode Programming
Overview
A separate key, marked “C” will access the hidden S key lock position one position clockwise from the P key lock position.
Caution: For information security, distribute the “C” key only to owners or managers who will need to use these procedures.
The following secure procedures are performed in the S-Mode.
Self Tests
Clearing Memory
EPROM Information
Memory Allocation
Function Key Assignment Programming
ER-5215M Keyboard Expansion
RS-232 Communication Option Programs
ER-5215M Electronic Cash Register v2.23 S-Mode Programming • 75
Clearing Memory
Before you use your ER-5215M for the first time, you must perform a memory all clear to insure that all totals and counters are cleared and that the default program is installed.
CAUTION: The procedures described in this area are security sensitive. Clearing the
ER-5215M memory after the register is put into service will erase all programming as well as totals and counters. Do not share this information with unauthorized users and distribute the special SERVICE-Mode key only to those you may want to perform these functions.
Memory All Clear
1. Turn the power switch located on the right side of the register to the OFF position.
2. Turn the control lock to the S position.
3. Press and hold the key position where the CHECK key is located on the default keyboard layout.
4. Continue to hold the CHECK key while turning the power switch to the ON position.
5. Press the upper left key of the keyboard, then the lower left key, then the upper right key, and finally press the lower right key.
1
2
3
4
6. After a short delay, the printer will print the message: "RAM ALL CLEAR OK !" and
“OK” or “NG” for each of the four possible RAM locations. The default configuration includes RAM 1 & 2 only, therefore RAM 3 & 4 will indicate “NG” unless expansion
RAM is added. Memory is cleared and the default program is installed.
Caution: After memory is cleared, the default program will set the register in the 5-key configuration. If you are using 15 NLU keys, see “ER-5215M Keyboard Expansion” on page 83 to reset the 15 key configuration.
Clear All Totals and Counters
1. Turn the control lock to the S position.
2. Enter 20 and press the SBTL key.
2 0 SBTL
76 • S-Mode Programming ER-5215M Electronic Cash Register v2.23
Clear Grand Total
1. Turn the control lock to the S position.
2. Enter 30 and press the SBTL key.
3 0 SBTL
Clear PLU File
1. Turn the control lock to the S position.
2. Enter 40 and press the SBTL key.
4 0 SBTL
Self Tests
Self-tests can be performed to check the functions of the register.
1. Turn the control lock to the S position.
2. Enter the test number from the chart below and press the SBTL key.
SBTL
Test
Printer
Display
Keyboard
Mode Lock
RS232C Port 1
RS232C Port 2
Key Sequence
10 SBTL
11 SBTL
12 SBTL
13 SBTL
14 SBTL
24 SBTL
Endless Printing
15 SBTL
Results/Instructions
The receipt printer generates a printer test pattern.
Displays illuminate a test pattern.
Press any key. The key’s hex value is displayed. Turn key lock to end the test.
Turn the mode lock to display the lock position.
Return the key to S to end the test.
Loop back connector must be connected. Displays
“232 Port Good” if successful; displays “232 Port No
Good” if unsuccessful.
Loop back connector must be connected. Displays
“232 Port Good” if successful; displays “232 Port No
Good” if unsuccessful.
The receipt prints a sample ticket. The print is repeated until the key lock is turned.
ER-5215M Electronic Cash Register v2.23 S-Mode Programming • 77
EPROM Information
The ER-5215M register software is loaded in an EPROM (erasable programmable read only memory).
This procedure will provide a receipt with the current version, date and checksum for the EPROM.
1. Turn the control lock to the S position.
2. Enter 50 and press the SBTL key.
5 0 SBTL
3. After a short delay, the register will print a receipt as in the example below:
DATE 10/15/2002 SUN TIME 08:37
ER-5215M EPROM INFO.
VERSION : 3.0 USA
CHECKSUM : 3DC6
BOOT/APP : 3706/06C0
MARCH 31 2004
CLERK 1 No.000001 00001
78 • S-Mode Programming ER-5215M Electronic Cash Register v2.23
Memory Allocation
The memory allocation program determines how memory is divided to support the following features:
PLUs - you must allocate a minimum of 117 PLUs, the maximum is determined by available memory.
Clerks – you must allocate at least 1 clerk, with a maximum of 99. (Note you also must allocate at least one guest check for each clerk.)
Groups – you must allocate at least 1 group, with a maximum of 99.
Guest Checks – you can allocate a maximum of 500 hard or soft checks
Soft Check Lines – you can allocate a maximum of 50 lines per check
Check Type – select hard or soft checks
Mix & Match Discount Tables – you can allocate a maximum of 99
NOTE: Using the clerk interrupt feature requires allocation of at least one guest check for each clerk and sufficient soft check lines to support the interrupted transaction (i.e. if 20 soft check lines are allocated, a transaction with up to 20 lines can be interrupted.) See system option flag # 26 to select clerk interrupt operations instead of table management (check tracking) operations.
Memory Expansion
One or two expansion RAM memory chips can be added. Total Available memory bytes:
Default 187,144
With 1 expansion RAM 711,432
With 2 expansion RAM 1,235,720
Memory Calculation Worksheet
Before beginning the memory allocation program, you may wish to complete the following memory worksheet to verify that the memory variables you wish to use will be accommodated in the
ER-5200M/5240M memory. Your memory calculation cannot exceed 187,144 bytes with default memory.
PLU
Clerks
Groups
Guest Check
Lines per Soft Check
Mix & Match
Total Used
Total Available
unit
78
1,705
47
494
38
25
Quantity
=
Total
187,144 (default)
ER-5215M Electronic Cash Register v2.23 S-Mode Programming • 79
Memory Calculation Example
Note:
Default memory allocation varies by version. The example below is for v7.5 software. Other versions may have different default allocations.
PLU
Clerks
Variable Bytes Default unit Quantity
78
1705
1000
10
Groups
Guest Check
Lines per Soft Check
Mix & Match
47
494
38
20
15
10
10 x 30
(guest check quantity)
20
Total
78,000
17,050
705
4940
11,400
400
Total Used
Total Available
121,235 varies
The total memory used must be less that the total memory available
Memory Allocation Program
Once you have determined the memory variable you wish to set, you can set them in the memory allocation program. If you attempt to allocate more options than memory, the message “MEMORY
ALLOCATION SIZE OVER” will print on the receipt and journal.
1. Turn the control lock to the S position.
2. To Allocate Memory, enter 6 0 and press the SBTL key.
6 0 SBTL
3. Refer to the chart below and enter a digit to represent allocated area and press the
X/TIME
key.
X Allocated Area
X X/TIME
4. Enter the desired allocation.
Note for the CHECK TYPE entry: enter 0 for soft check or enter 1 for hard check.
1
PLU
2
CLERK
3
GROUP
4
CHECK#
5
SOFT CHECK LINES
6
CHECK TYPE : Hard(1), Soft(0)
7
MIX & MATCH
CASH
5. Repeat from step 3 to allocate another area, or press the CASH key to finalize the program. If the allocation is accepted, the printer will print the new allocation. If the allocation is not accepted, the message “ALLOCATION OVER . . .” will display.
CASH
80 • S-Mode Programming ER-5215M Electronic Cash Register v2.23
Memory Allocation Program Scan
You can read the current memory allocation with the following sequence:
1. Turn the control lock to the S position.
2. Enter 6 0, press the SBTL key and then press the CASH key.
6 0 SBTL CASH
DATE 04/02/2004 FRI TIME 08:37
================================
TTL AVALI : 187144
TTL USED : 152895
--------------------------------
1.ALLOCATED PLU IS :1000
2.ALLOCATED CLERK IS :15
3.ALLOCATED GROUP IS :20
4.ALLOCATED CHECK IS :20
5.ALLOCATED CHK LINE IS :50
6.ALLOCATED HARD(N),SOFT(Y):Y
7.ALLOCATED M&M IS :20
================================
CLERK 1 No.000001 00001
ER-5215M Electronic Cash Register v2.23 S-Mode Programming • 81
Function Key Assignment Programming
Function keys may be relocated, inactivated or changed with this program. For example, you may wish to place functions, such as PREVIOUS BALANCE and SERVICE, which are not placed on the default keyboard. Or perhaps, you may wish to remove a function, such as CANCEL, for security reasons.
Please note the following limitations:
If you assign a duplicate of a function code, the duplicate will function exactly as the original - you will not get separate totals and counters on reports for the duplicated key.
You can reassign keys only in locations that are programmable. See "Keyboards" on page
17, where the key locations that may be programmed are identified.
To Assign a Function Key to a Location
1. Turn the control lock to the S position.
2. Enter 7 0 and press the SBTL key.
7
0
SBTL
3. Refer to page 80 to find the code for the key you wish to assign. Enter the code and press the location you wish to program. Repeat this step to assign another key.
Key Code
Key
Location
4. Press the CASH key to finalize key assignment programming.
CASH
82 • S-Mode Programming ER-5215M Electronic Cash Register v2.23
Function Key Codes
Code Function Code Function Cod e
Function Code Function
196 SERVICE
198 TARE
152 CHECK
131 DECIMAL
132 #/NS
133 %1
134 %2
135 %3
136 %4
154 CLEAR
155 CLERK
130 Numeric 156
157
158
159
160
161
CURR. CONV. 1
CURR. .CONV. 2
CURR. CONV. 3
CURR. CONV. 4
DRIVE THRU
EAT-IN
137 %5
138 XTIME
140 CANCEL
141 CASH 167 PLU
142 CHARGE 1
143 CHARGE 2
201
202
203
TAX SHIFT 1
TAX SHIFT 2
TAX SHIFT 3
TAX SHIFT 4
179 MODIFIER 205 TIP
180 MODIFIER 206 VOID
181 MODIFIER 207 WASTE
182 MODIFIER 208 VALIDATION
183 MODIFIER ON/OFF
184 P/BAL
185 PAID OUT 1 211 INACTIVE
186
187
PAID OUT 2
PAID OUT 3 213 FINALIZE
214 PAYMENT
190 PROMO
191 REC ON ACCT 1
192
193
REC ON ACCT 2
REC ON ACCT 3
194 SBTL
195 SCALE
ER-5215M Electronic Cash Register v2.23 S-Mode Programming • 83
ER-5215M Keyboard Expansion
The default ER-5215M can be expanded from 5 to 15 NLU keys. This program sequence must be performed to activate the expanded keyboard.
Caution: After memory is cleared, the default program will set the ER-5215M register in the 5key configuration. If you are using 15 NLU keys, you must use this program to reset the 15-key configuration.
1. Turn the control lock to the S position.
2. Enter 9 0 0 and press the SBTL key.
9
0
0
SBTL
3. For 5 NLU keys, enter 0 and press the CASH key.
0 CASH
For 15 NLU keys, enter 1 and press the CASH key.
1
CASH
4. Press the CASH key to finalize.
CASH
84 • S-Mode Programming ER-5215M Electronic Cash Register v2.23
RS-232 Communication Option Programs
You must define the device(s) attached to the RS-232C communications ports, and the options for the device(s).
1. Turn the control lock to the S position.
2. Enter 8 0 (enter 8 1 to program the second port) and press the SBTL key.
3. Refer to the chart RS-232C option chart that follows and enter the number of the option
(N1) you wish to program and press the X/TIME key.
4. Enter the value (N2) that represents your selection and press the CASH key.
5. Repeat from step 2 for any additional options you wish to program.
6. Press CASH to exit the program.
Repeat for another
Index
Port 1
(standard)
Port 2
(standard)
8
8
0
1
SBTL OPTION
SBTL OPTION
RS-232 Option Chart
Address Option
1
Baud Rate
XTIME VALUE
XTIME VALUE
2
3
4
Parity
Data Bits
Stop Bits
1
2
0
1
0
1
Value
0
3
4
1
2
0
CASH
CASH
CASH
CASH
Selection
9600 BPS
1200 BPS
2400 BPS
4800 BPS
19200 BPS
NONE
ODD
EVEN
8 BITS
7 BITS
1 BIT
2 BIT
ER-5215M Electronic Cash Register v2.23 S-Mode Programming • 85
Address
5
6
7
8
9
10
11
12
Option
Device Function
Initial Feeding Line KP
End Feeding Line KP
Initial Feeding Line Slip
Print Line On Guest Check
Scale Type
Printer Type
Display Type
Value
6
7
8
9
10
0
1
2
3
4
5
0 - 20
0 - 20
0 - 20
0 - 50
2
0
1
2
3
4
0
1
9
10
11
12
13
5
6
7
8
14
15
16
17
0
1
Selection
NONE
PC
SCALE
Remote Journal (TVS Interface)
Remote Printer
EFT Device
Scanner
COIN
Berg Liquor Dispenser
Pole Display
PDC (Requires V6.1 or later)
NCI
CAS
CAS Ounce (V. 8.3 or later)
NONE
SRP-100 / SAM4S ELLIX10
SRP-270/SRP-500
SRP-300
SRP-350
SAM4s ELLIX20
CITIZEN 3550
CITIZEN 810
CITIZEN 230
EPSON TM T88-2
EPSON U200
EPSON U295
EPSON U300
EPSON U325
EPSON U375
STAR SP-200
STAR SP-298
STAR SP-300
STAR TSP-200
EPSON
ICD
Note: If both ports are set to the same device, Port 1 runs first. For example, if you wish to use
Port 2 for PC, Port 1 must be set to another device, or None.
86 • S-Mode Programming ER-5215M Electronic Cash Register v2.23
Updating Firmware Program
The ER-5215M firmware program is loaded in flash EPROM. Occasionally, CRS/SAM4s may provide updates to the firmware in order to fix bugs and/or update the register feature set. The firmware program can be transferred from a PC to an ER-5215M through the register’s RS-232C ports.
Note: There are two parts to the firmware program: Boot area and Program area. In most cases, you will only need to update the program area. You will be notified where updates are required.
Update Files
To complete the firmware update, you will be supplied with the following files:
Download.exe (The update utility program)
ER5215.bin
PC Connection Cable
Use one of the following cables:
CRS Part # 522026 (Register DB-9M to PC DB-9F)
CRS Part # 522038 (Register DB-9M to PC DB-25F)
ER-5215M Electronic Cash Register v2.23 S-Mode Programming • 87
Update Program Area
1. Connect the Serial Cable From ECR to PC.
2. At the register, turn the control lock to the S position.
3. Turn the power switch to the OFF position.
4. Press and hold the CASH key.
5. While continuing to hold the CASH key, turn the power switch to the ON position.
(The display will show nothing and the error tone will sound.) Release the CASH key.
6. Press CLEAR.
7. At the PC, execute the program “Download.exe”. The Download dialog box displays.
8. Select the appropriate com port connection at your PC at the PORT# option buttons.
9. Click SEL. find the folder where the update files are located and select ER5215.bin.
10. Select Program code only in the Select One option buttons.
11. Press OK Button. The download takes about 1-2 minutes; the scroll bar will track the progress of the download.
12. The message Completed displays. Click OK and the Download program will close.
13. At the register, turn the power switch to the OFF.
14. See “Clearing Memory” on page 76 and perform a memory all clear in order to install the default program.
88 • S-Mode Programming ER-5215M Electronic Cash Register v2.23
Update Boot Area
Note: There are two parts to the firmware program: Boot area and Program area. In most cases, you will only need to update the program area. You will be specifically notified when Boot area updates are required.
1. Connect the Serial Cable From ECR to PC.
2. At the register, turn the control lock to the S position.
3. Turn the power switch to the OFF position.
4. Press and hold the CASH key.
5. While continuing to hold the CASH key, turn the power switch to the ON position.
(The display will show nothing and the error tone will sound.) Release the CASH key.
6. Press CLEAR.
7. At the PC, execute the program “Download.exe”. The Download dialog box displays.
8. Select the appropriate com port connection at your PC at the PORT# option buttons.
9. Click SEL. find the folder where the update files are located and select ER5215.bin.
10. Select Boot area only in the Select One option buttons.
11. Press OK Button. The download takes about 15 seconds; the scroll bar will track the progress of the download.
12. The message Completed displays. Click OK and the Download program will close.
At the register, turn the power switch to OFF.
ER-5215M Electronic Cash Register v2.23 S-Mode Programming • 89
P-Mode Programming
Default Program
The ER-5215M arrives with a default or generic program already installed. Program options are set to
0
(Zero), unless otherwise noted, which means the machine can be operated immediately after a RAM clear procedure is performed.
For example:
All keyboard PLUs are nontaxable and open, without entry limits by default status programming of "000000000".
All system options are set to 0 in default programming, unless otherwise noted. Change only the options that will deviate from default programming. There is no need to re-enter an option status of 0, since 0 is its original setting.
All programming (unless otherwise noted) is done with the control lock in the P position.
Each section details a specific area of register programming.
90 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
Tax Programming
The ER-5215M has the capability to support four separate taxes.
Taxes can be calculated as either a straight percentage rate of between .001% and 99.999%, or a 60 break point tax table. Each tax may be either an add-on tax (added to the cost of a taxable item), or a value added tax (VAT) that is included in the price of the item.
Tax rate 4 may be set to function as the Canadian Goods & Services Tax (GST). If Tax 4 is
designated as GST, table programming for the rate is not allowed.
Definitions for tax rates 1, 2, 3 & 4 are made as part of tax programming.
If you are entering a tax rate (add-on or VAT), see "Straight Percentage Tax Rate
Programming" to enter the percentage rate.
If you are entering a tax table, see “Tax Table Programming” to enter the tax break points.
If you are entering a Canadian Goods and Services Tax (GST), use tax rate 4 for the GST tax, and use tax rates 1, 2 and/or 3 for any other provincial tax or taxes. See "Straight
Percentage Tax Rate Programming" to enter the GST status and percentage rate.
Important Note: After you have entered your tax program(s), test for accuracy by entering several transactions of different dollar amounts. Carefully check to make sure the tax charged by the cash register matches the tax on the printed tax chart for your area. As a merchant, you are responsible for accurate tax collection. If the cash register is not calculating tax accurately, contact your dealer for assistance.
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 91
Straight Percentage Tax Rate Programming
When tax requirements may be met using a straight percentage rate, use the following method to program a tax as a straight percentage.
Programming Straight Percentage Tax Rates and Status
1. Turn the control lock to the P position.
2. If the tax is a percentage rate, with a decimal. (0.000-99.999). It is not necessary to enter preceding zeros. For example, for 6%, enter 06.000 or 6.000.
3. For the type of tax:
If the tax is a percentage added to the sale (normal add on tax), enter:
If the tax is a percentage value added tax (VAT; calculated as part of the sale), enter:
0
2
4. Enter 0 here for all taxes, unless if you are programming tax 4 as a Canadian GST. If tax
4 is a Canadian GST, enter the sum of the options below:
OPTION VALUE = SUM
GST (tax 4) is taxable by rate 1?
GST (tax 4) is taxable by rate 2?
Yes = 1
No = 0
Yes = 2
No = 0
GST (tax 4) is taxable by rate 3? Yes = 4
No = 0
5. Press the Tax Shift key for the tax you are programming.
6. Press the CASH key to end programming.
Tax Rate Programming Flowchart
.
Tax Rate
You must enter decimal
GST
Info
TAX SHIFT
(1/2/3/4)
CASH
92 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
Tax Table Programming
In some cases, a tax that is entered as a percentage does not follow exactly the tax charts that apply in your area (even if the tax chart is based on a percentage). In these cases, we recommend that you enter your tax using tax table programming. This method will match tax collection exactly to the break points of your tax table.
Before programming, obtain a copy of the tax table you wish to program. You will need the printed tax table if you wish to determine the break point entries yourself.
Note: You can enter up to 60 break points.
Determining Break Point Entries
1. Examine the printed tax table for the tax you are programming.
2. Refer to the “Tax Table Programming Example - Illinois 6% Tax Table” to help with this exercise.
3. Calculate the break point differences by subtracting the high side of the previous range from the high side of the dollar range.
4. Examine the pattern of break point differences to determine when the break points begin to repeat. Mark the beginning break points that do not fit a pattern as “non-repeat breaks.” Mark the break points that are repeating in a pattern as “repeat breaks.”
Programming a Tax Table
1. Turn the control lock to the P position.
2. Enter 10; press the TAX SHIFT key for the tax you are programming, i.e. TAX SHIFT
1
, TAX SHIFT 2, TAX SHIFT 3 or TAX SHIFT 4.
3. Enter the maximum amount that is not taxed and press the appropriate TAX SHIFT key.
4. Enter the first tax amount charged and press the appropriate TAX SHIFT key.
5. For each non-repeat break point, up to the last non-repeat break point, enter the high side from the sale dollar range and press the appropriate TAX SHIFT key.
6. For the last non-repeat break point, enter the high side from the sale dollar range and press the X/TIME key.
7. For each repeat break point, enter the high side from the sale dollar range and press the appropriate TAX SHIFT key.
8. Press the CASH key to end the tax table program.
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 93
Tax Table Programming Example - Illinois 6% Tax Table
Tax Charged
$0.00
$0.01
$0.02
$0.03
$0.04
$0.05
$0.06
$0.07
$0.08
$0.09
$0.10
$0.11
$0.12
$0.13
$0.14
Sale Dollar Range
$0.00 - $0.10
$0.11 - $0.21
$0.22 - $0.38
$0.39 - $0.56
$0.57 - $0.73
$0.74 - $0.91
$0.92 - $1.08
$1.09 - $1.24
$1.25 - $1.41
$1.42 - $1.58
$1.59 - $1.74
$1.75 - $1.91
$1.92 - $2.08
$2.09 - $2.24
$2.25 - $2.41
Break point
Differences
11
17
18
17
18
17
16
17
17
16
17
17
16
17
Non-Repeat
Repeat
To enter the sample program for the Illinois 6% tax table in tax 1:
1. Enter 1 0 press the TAX SHIFT 1 key.
2. Enter 1 0 (the maximum amount that is not taxed), press the TAX SHIFT 1 key.
3. Enter 1 (the first tax amount charged), press the TAX SHIFT 1 key.
4. Enter 2 1 (non-repeat break point), press the TAX SHIFT 1 key.
5. Enter 3 8 (non-repeat break point), press the TAX SHIFT 1 key
6. Enter 5 6 (non-repeat break point), press the TAX SHIFT 1 key.
7. Enter 7 3 (non-repeat break point), press the TAX SHIFT 1 key.
8. Enter 9 1 (non-repeat break point), press the X/TIME key.
9. Enter 1 0 8 (repeat break point), press the TAX SHIFT 1 key.
10. Enter 1 2 4 (repeat break point), press the TAX SHIFT 1 key.
11. Enter 1 4 1 (repeat break point), press the TAX SHIFT 1 key.
12. Press the CASH key to complete the tax program.
94 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
PLU Programming
All PLUs, whether they are registered by pressing a PLU key on the keyboard, or by entering the PLU number and pressing the PLU key, have the same programming options. These options are set through separate programs:
“Program 100 - PLU Status Programming" determines whether the PLU is open, preset or inactive. Also selected here are tax, food stamp, scale, negative, single item, hash, gallonage, compulsory number entry, compulsory condiment and print options.
“Program 110 - PLU Auto Tare Programming” allows you to automatically subtract a pre-programmed tare weight when registering a scale PLU.
“Program 150 - PLU Group Assignment” allows you to select up to three groups where each PLUs sales will accumulate.
“Program 200 - PLU Price/HALO Programming” determines the PLU price if the PLU is preset, or the high amount lock out (HALO) if the PLU is open.
“Program 250 - PLU Stock Amount Programming” allows you to add stock to the PLU sales counters for PLUs you have designated as stock keeping PLUs.
“Program 300 - PLU Descriptor Programming” allows you to set a unique descriptor, up to 18 characters, for each PLU.
“Program 350 - PLU Link Programming” allows you to link a PLU to another PLU, so that registration of the first PLU will automatically trigger registration of the linked PLU.
“Program 400 – PLU Delete Programming” allows you to delete a PLU.
“Program 450 – PLU Mix and Match Programming” allows you to designate items eligible for mix and match discounts.
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 95
Program 100 - PLU Status Programming
1. Turn the control lock to the P position.
2. To begin the program, enter 1 0 0, press the SBTL key.
1 0 0 SBTL
3. Select the PLU or PLUs you wish to program in one of the following ways:
Press a PLU key on the keyboard or scan the item.
PLU
If sequential PLUs are to receive the same status, press the first PLU key and then press the last PLU key.
PLU PLU
Enter the number of the PLU and press the PLU key.
PLU
Enter the number of the first PLU in a range of PLUs that are to receive the same setting; press the PLU key. Enter the last number in the range; press the PLU key.
PLU PLU
4. Refer to the "PLU Status Chart" to determine the values for N1 through N9. (If an address offers more than one option, add the values for each option and enter the sum.
For example, if you wish the PLU to be taxable by rates 2 and 4, add the values for your choices, 1 + 4, and enter the sum "5" for address N2.) Enter the values you have selected, press the X/TIME key. (You do not need to enter preceding zeros. For example, if you are only selecting a value for N9, just enter that value.)
N1 N2 N3 N4 N5 N6 N7 N8 N9 X/TIME
5. To program additional PLUs, repeat from step 3, or press the CASH key to finalize the program.
CASH
96 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
PLU Status Chart
Address Program Option
N1
PLU is preset?
PLU is override preset ?
N2
N3
N4
PLU is taxable by rate 1?
PLU is taxable by rate 2?
PLU is taxable by rate 3?
PLU is taxable by rate 4?
PLU is food stamp eligible?
PLU is negative item?
PLU is hash?
PLU is single item?
Compulsory non-add number?
PLU is gallonage?
N5
N6
N7
N8
N9
PLU is stock?
PLU is inactive?
PLU is scalable?
PLU is auto-scale entry?
PLU is a condiment?
Compulsory condiment entry?
Print PLU on receipt?
Print PLU on detail?
Print PLU on check?
Print item’s price on receipt?
Print item’s price on check?
PLU is disabled PROMO function?
PLU counter is not reset when a PLU Z report is done?
PLU is preset override in MGR control?
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 0
No = 2
Yes = 0
No = 4
Yes = 0
No = 1
Yes = 0
No = 2
Yes = 4
No = 0
Value
Yes = 0
No = 2
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Sum =
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 97
PLU Options - Reference Information
Option Description
PRESET OVERRIDE If Yes, you can enter a price to override the preset price.
FOOD STAMP
ELIGIBLE
HASH
Select Yes to accumulate a total of food stamp eligible items in the current sale. The total can be viewed by pressing the F/S SUB key and food stamps can be tendered with the F/S TEND key.
Items designated with HASH status add to the current sale, but do not add to the registers grand total. HASH items may or may not add to the net sales total - see system option programming. Use hash for lottery sales or bottle deposits.
SINGLE ITEM
NON-ADD # COMP Select Yes to enforce the entry of a non-add number before a registration can be made.
GALLONAGE ITEM
Select Yes to compute gallons sold. The gallons sold will print along with the price entry on the receipt. The total gallons sold will accumulate in the
PLU counter. You must program the price per gallon (in tenths of a cent, i.e.
$1.299 for $1.29 and 9/10) in the PRICE/HALO field.
STOCK ITEM
Select Yes for a single item PLU. Single item PLUs automatically total as a cash sale immediately after the PLU entry. Single item PLUs are used to speed up one item sales.
SCALEABLE
AUTO SCALE
Select Yes if you wish to track the number of items remaining in stock using the Stock report.
If Yes, the PLU will work only when you are multiplying a weight from an optional scale or when multiplying a manually entered weight. (For example, enter weight, press SCALE, then register PLU.)
Select Yes if you wish entries into this PLU to be automatically multiplied by the weight on the optional scale.
CONDIMENT
Select Yes if you wish the item to act like a condiment on the kitchen printer.
Items with this status will satisfy the requirements of items with compulsory condiment status.
COMPULSORY
CONDMNT
PRINT ON RECEIPT
PRINT ON DETAIL
PRINT ON CHECK
PRT PRICE ON
RCPT
Select Yes if you wish to force the entry of a condiment after this item is entered.
Select No if you wish to suppress printing of the item at the designated location.
Select No if you wish to suppress printing of the item's price on the receipt.
PRT PRICE ON CHK Select No if you wish to suppress printing of the item's price on the check.
DISABLE PROMO Select Yes to block the PROMO function on this PLU.
COUNTER NOT
RESET
PRESET OVERRIDE
IN MGR CONTROL
Select Yes if you do not wish to reset the PLU item counter on the Z PLU report.
If preset override is Yes, then you can force manager control for preset override.
98 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
Program 110 - PLU Auto Tare Programming
1. Turn the control lock to the P position.
2. To begin the program, enter 1 1 0, press the SBTL key.
1 1 0 SBTL
3. Select the PLU or PLUs you wish to program in one of the following ways:
Press a PLU key on the keyboard or scan the item.
PLU
If sequential PLUs are to receive the same status, press the first PLU key and then press the last PLU key.
PLU PLU
Enter the number of the PLU and press the PLU key.
PLU
Enter the number of the first PLU in a range of PLUs that are to receive the same setting; press the PLU key. Enter the last number in the range; press the PLU key.
PLU PLU
4. Enter a value (1-5) to indicate the number of the preprogrammed tare weight you want to automatically subtract when the PLU is used for scale entry (using an optional scale), and then press the X/TIME key. Enter 0 to disable automatic tare subtraction.
X/TIME
5. To program additional PLUs, repeat from step 3, or press the CASH key to finalize the program.
CASH
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 99
Program 150 - PLU Group Assignment
Each PLU may report to any three of 20 groups. Group totals appear on reports, so that you can track sales of different types of items. A group can also be used to designate items that are to print on an optional kitchen printer. The first of the three groups to which a PLU can be assigned determines kitchen printer routing.
Note: The PLU will report to group "1", if not programmed to report to another group.
1. Turn the control lock to the P position.
2. To begin the program, enter 1 5 0, press the SBTL key.
1 5 0 SBTL
3. Select the PLU or PLUs you wish to program in one of the following ways:
Press a PLU key on the keyboard or scan the item.
PLU
If sequential PLUs are to receive the same status, press the first PLU key and then press the last PLU key.
PLU PLU
Enter the number of the PLU and press the PLU key.
PLU
Enter the number of the first PLU in a range of PLUs that are to receive the same setting; press the PLU key. Enter the last number in the range; press the PLU key.
PLU PLU
4. Enter up to three 2-digit numbers representing the groups where you wish to add the
PLUs sales, i.e. enter 1 0 for group 10 or enter 0 4 for group four. Press the X/TIME key.
X/TIME
1 st
Group
2 nd
Group 3 rd
Group
5. To program additional PLUs, repeat from step 3, or press the CASH key to finalize the program.
CASH
100 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
Program 200 - PLU Price/HALO Programming
If a PLU is open, set the HALO (high amount lock out) here. If a PLU is preset set the preset price here. If a PLU is set with gallonage status, enter the price per gallon here. (Enter price per gallon in tenths of a penny, i.e. 1299 for $1.29 9/10 per gallon.)
1. Turn the control lock to the P position.
2. To begin the program, enter 2 0 0, press the SBTL key.
2 0 0 SBTL
3. Select the PLU or PLUs you wish to program in one of the following ways:
Press a PLU key on the keyboard or scan the item.
PLU
If sequential PLUs are to receive the same status, press the first PLU key and then press the last PLU key.
PLU PLU
Enter the number of the PLU and press the PLU key.
PLU
Enter the number of the first PLU in a range of PLUs that are to receive the same setting; press the PLU key. Enter the last number in the range; press the PLU key.
PLU PLU
4. If the PLU is open, enter a HALO of up to 7 digits. If the PLU is preset, enter a preset price. (The maximum preset price you can enter is $50,000.00.)
X/TIME
Price/HALO
5. To program additional PLUs, repeat from step 3, or press the CASH key to finalize the program.
CASH
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 101
Program 250 - PLU Stock Amount Programming
With this program, you can you can add stock to the PLU sales counters for PLUs you have designated as stock PLUs. See "Program 100 - PLU Status Programming" to set option N5 to set stock status. The stock number set here can be the amount of stock that is being added to the current level, or optionally, it can be the new total stock level. See option #18 in "System Option
Programming" to set this option.
1. Turn the control lock to the P position.
2. To begin the program, enter 2 5 0, press the SBTL key.
2 5 0 SBTL
3. Select the PLU or PLUs you wish to program in one of the following ways:
Press a PLU key on the keyboard or scan the item.
PLU
If sequential PLUs are to receive the same status, press the first PLU key and then press the last PLU key.
PLU PLU
Enter the number of the PLU and press the PLU key.
PLU
Enter the number of the first PLU in a range of PLUs that are to receive the same setting; press the PLU key. Enter the last number in the range; press the PLU key.
PLU PLU
4. Enter the stock amount you wish to add (up to six digits), press the X/TIME key.
X/TIME
Stock Amount
5. To program additional PLUs, repeat from step 3, or press the CASH key to finalize the program.
CASH
102 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
Program 300 - PLU Descriptor Programming
Note: You can program descriptors up to 18 characters, however only the first 16 will appear on the display.
1. Turn the control lock to the P position
2. To begin the program, enter 3 0 0, press the SBTL key.
3 0 0 SBTL
3. Select the PLU you wish to program in one of the following ways:
Press a PLU key on the keyboard or scan the item.
PLU
Enter the number of the PLU and press the PLU key.
PLU
4. Enter up to 18 three-character codes and press the X/TIME key. (See “Descriptor Code
Chart” on page 104.)
Enter up to 18 threecharacter codes
X/TIME
5. To program additional PLUs, repeat from step 3, or press the CASH key to finalize the program.
CASH
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 103
CHAR
CODE
CHAR
CODE
CHAR
CODE
CHAR
CODE
CHAR
CODE
CHAR
CODE
CHAR
CODE
CHAR
CODE
CHAR
CODE
Descriptor Code Chart
CHAR
CODE
Ç
001
ü é â ä
002 003 004 005 006 007 008 009 010
CHAR
CODE
CHAR
CODE
CHAR
CODE
è
011
ö
021
€
031
à
ï î ì Ä
012 013 014 015 016 017 018 019 020
ò û ù ÿ
022 023 024 025 026 027 028 029 030
SPACE
032
Å
ö
! " # $
033 034 035 036 037 038 039 040 e
101 o
111
Q
081
091 y
121
=
061
G
071
)
041
3
051
* + , - .
042 043 044 045 046 047 048 049 050
4 5 6 7 8 9
052 053 054 055 056 057 058 059 060
> ? @ A
062 063 064 065 066 067 068 069 070
H I J K
072 073 074 075 076 077 078 079 080
R S T U
082 083 084 085 086 087 088 089 090
092 093 094 095 096 097 098 099 100 f g h i
102 103 104 105 106 107 108 109 110 p q r s
112 113 114 115 116 117 118 119 120 z
122
BACK SPACE
123
B
L
V j t
Ü
%
å
É
ç
æ
¢
&
/ k u
W a
C
M l v
X b
Double
999
D
N
0
:
Y c m w
E
O
1
;
£
'
ê
Ǽ
¥
(
ë
ô n x
Z d
F
P
2
<
104 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
Program 350 - PLU Link Programming
PLU link programming allows you to link a PLU to another PLU, so that registration of the first PLU will automatically trigger registration of the linked PLU. For example, you may wish to link a bottle deposit with the sale of beverages, or you may wish to register a group of items normally sold together.
1. Turn the control lock to the P position.
2. To begin the program, enter 3 5 0, press the SBTL key.
3 5 0 SBTL
3. Select the PLU you wish to program in one of the following ways:
Press a PLU key on the keyboard or scan the item.
PLU
Enter the number of the PLU and press the PLU key.
PLU
4. Enter the number of the PLU you wish the PLU linked to; press the PLU key. Or press the PLU key on the keyboard you wish the PLU linked to.
PLU
Or,
PLU
If you want to unlink
0 PLU
5. To program additional PLUs, repeat from step 3, or press the CASH key to finalize the program.
CASH
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 105
Program 400 – PLU Delete Programming
NOTE: To delete a PLU, all totals for the PLU must be cleared from Z reports (including Stock and PLU reports.)
1. Turn the control lock to the P position.
2. To begin the program, enter 4 0 0, press the SBTL key.
4 0 0 SBTL
3. Select the PLU or PLUs you wish to program in one of the following ways:
Press a PLU key on the keyboard or scan the item.
PLU
Press the first PLU key that is to be deleted and press the last PLU key.
PLU PLU
Enter the number of the PLU you wish to delete and press the PLU key.
PLU
Enter the number of the first PLU in a range you wish to delete and press the PLU key. Enter the last number in the range; press the PLU key.
PLU PLU
4. Press X/TIME key.
X/TIME
5. To program additional PLUs, repeat from step 3, or press the CASH key to finalize the program.
CASH
106 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
Program 450 – PLU Mix and Match Programming
If a PLU is eligible for a mix and match discount, enter the mix and match table for the PLU here. See
“Mix and Match Discount Programming” on page 144 for more information.
1. Turn the control lock to the P position.
2. To begin the program, enter 4 5 0, press the SBTL key.
4 5 0 SBTL
3. Select the PLU or PLUs you wish to program in one of the following ways:
Press a PLU key on the keyboard or scan the item.
PLU
Enter the number of the PLU you wish to program and press the PLU key.
PLU
4. Enter the number of the Mix & Match Table (1-99) and press the X/TIME key.
X/TIME
5. To program additional PLUs repeat from step 3, or press the CASH key to finalize the program.
CASH
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 107
System Option Programming
Refer to the “System Option Table” to review the system options. Read each option carefully to determine if you wish to make any changes.
NOTE: Because after clearing memory all options settings are automatically set to 0, and because your most likely option selections require a status setting of 0, you do not need to program this section unless you wish to change the default status.
Programming a System Option
1. Turn the control lock to the P position.
2. Enter 3 0, press the SBTL key.
3. Enter a system option address and press the X/TIME key.
4. Enter the number representing the status you have selected, or if there is more than one decision to be made in an address, add the values representing your choices for each decision and enter the sum. Press the SBTL key.
5. Repeat from step 3 for each system option you wish to change.
6. Press the CASH key to end system option programming.
System Option Flowchart
Repeat for each
System Option
3 0 SBTL
Option #
X/TIME
Status
SBTL CASH
108 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
System Option Table
Address SYSTEM OPTION
1
Beeper is active?
2
3
4
5
6
7
8
9
10
11
Clerk operation is real clerk key?
Clerk sign on method is: Direct entry =
Code entry =
Clerks are: Pop-up =
Stay down =
Enforce closed drawer for register operation?
Open drawer alarm is active?
The number of seconds before the open drawer warning tone sounds (default is 30 seconds).
Allow the post tender function?
Drawer is opened on post tender?
Allow multiple receipts?
Cash declaration is compulsory before reports may be taken?
Allow negative balance sales in the X control lock position only?
Allow zero balance sales in the X control lock position only?
Consecutive number is reset after a financial report?
Grand total is reset after a Z Financial report?
Cash drawer will open when reports are run?
Open drawer during training mode?
Yes = 1
No = 0
Yes = 0
No = 2
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 1
No = 0
Yes = 0
No = 2
Yes = 0
No = 4
0-3 Decimal place: (0,1,2,3) default=2
Date format is: MMDDYY = 0(default)
DDMMYY = 1
YYMMDD = 2
VALUE
Yes = 0
No = 1
Yes = 2
No = 0
0
1
1
0
Yes = 0
No = 1
Yes = 2
No = 0
1-99
SUM =
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 109
Address SYSTEM OPTION
12
Percentage and Tax calculations will:
13
14
Round up at 0.005 =
VALUE
0(default)
Always round up =
Always round down =
1
2
Round up at 0.005 = 0(default) Split price calculations will:
Always round up =
Always round down =
Eat-in/Take-out/Drive Thru procedure compulsory before tendering is allowed?
Hash is Normal =
Non-add =
1
2
Yes = 1
No = 0
0
2
15
16
17
Reset the Financial report Z counter after a Z1
Financial report?
Reset the Time report Z counter after a Z1 Time report?
Reset the PLU report Z counter after a Z1 PLU report?
Reset the Clerk report Z counter after a Z1 Clerk report?
Reset the Group report Z counter after a Z1
Group report?
Reset the Daily sales report Z counter after a Z2
Daily sales report?
Paper sensor is enabled?
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
18
Split pricing is deactivated?
Enable direct multiplication?
Yes = 2
No = 0
Yes = 1
No = 0
Yes = 0
No = 2
Yes = 4
No = 0
Yes = 1
No = 0
19
Stock counter programming:
Adds to current level =
Replaces current level =
The number of numeric digits: 0 is no limit
2
0
0-14
20
Allow multiplication by more than one digit?
Tender Validation amount is:
Amount tendered =
Yes = 1
No = 0
2
Amount of sale =
0
= SUM
110 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
Address SYSTEM OPTION
21
Display “add” price of linked item?
Allow sale when stock reaches “0”?
Allow Canadian round on subtotal?
22
Allow Canadian round on cash?
Allow Z stock report?
23
24
25
26
27
28
Training mode
Enter =
Exit =
Auto Cutter?
NOT USED
NOT USED
Disable Cash Declaration?
Modifier is:
Table Management =
Clerk Interrupt =
Pop-up after item =
Pop-up after sale =
Stay-down =
Require manager to open/close checks?
29
30
31
32
33
34
Enable charge posting functions?
Receipt Buffer:
A maximum of 200 lines may be entered per transaction =
Entry of more than 200 Lines is allowed, however a buffered receipt is not itemized =
Normal EFT Draft =
Add tip line to EFT Draft =
Price embedded barcode type:
Disabled =
Type 1 =
Type 2 =
Type 4 =
Type 7 =
Pin Pad Type:
DUKPT =
ROTATE =
Send Reports to Remote Printer? (Requires version 5.5 software or later.)
Mix & Match is Taxable?
(Requires version 6.4 software or later.)
MSR Connected to:
DataTran =
PDC =
PIN Pad is connected to the device on:
(Requires version 6.1 software or later.) Port 1 =
Port 2 =
VALUE
Yes = 1
No = 0
Yes = 0
No = 2
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 0
No = 2
1
0
Yes = 1
No = 0
0
0
Yes = 4
No = 0
0
1
0
1
2
1
0
0
1
2
7
0
1
Yes = 1
No = 0
Yes = 2
No = 0
0
1
3
4
2
1
0
Yes = 1
No = 0
Yes = 2
No = 0
0
SUM =
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 111
System Options - Reference Information
# Option
1
Clerk Operation is real clerk key
Description
2
6
14
Hash is NORMAL or NON-ADD
17
Split Pricing is deactivated?
18
Enable Direct Multiplication
21
Display add price of linked item?
21
22
Clerk sign on method is Direct Entry or
Code Entry
Allow the post tender function
Allow Canadian round on subtotal?
Allow Canadian round on cash?
Select Y if the optional bayonet clerk lock and key system is installed.
For direct entry, enter the clerk code and press the CLERK key. For code entry, press the CLERK key, enter the clerk code and press the CLERK key.
Select Y to allow re-tendering should a second change calculation become necessary.
Re-enter the tendered amount and press the
CASH
key to show the new change computation.
Normal
Hash adds to all totals except the gross and net sales totals on the financial report.
Non-add
Hash doees not add to any totals, except the HASH total on the financial report.
If N, both multiplication and split pricing calculations can be done with the @/FOR key. If Y, only multiplication can be done with the @/FOR key.
If Y, you can multiply preset items by simply entering the quantity, then pressing the preset
PLU key.
When Y, the customer display shows a total of the item and linked item. For example, if
PLU is $1.00 and is linked to PLU2, which is
$0.25, the display will show $1.25.
Canadian rounding rounds as below:
.00 - .02 = .00
.03 - .07 = .05
.08 - .09 = .10
Note: At software version 9.3, the flag was changed to read “Canadian” rather than
“Swedish” rounding. The rounding rules are the same. For penniless Canadian transactions, see “SUBTOTAL - Function
Key Options” on page 138 to display the rounded subtotal.
112 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
#
27
28
Option
26
Table Management, or
Clerk Interrupt
Modifier is:
Pop-up after item?
Pop-up after sale?
Stay-down?
Require manager to open/close checks?
Enable charge posting functions?
Description
Clerk Interrupt allows you to temporarily suspend an incomplete transaction by signing on a new clerk. The new clerk can begin a new transaction with the first transaction temporarily suspended. The original transaction can be recalled for completion by signing on the original clerk. You cannot use check/table tracking or charge posting when the clerk interrupt system is implemented.
Using the clerk interrupt feature requires allocation of at least 2 guest checks and sufficient soft check lines to support the interrupted transaction (i.e. if 20 soft check lines are allocated, a transaction with up to
20 lines can be interrupted.)
A MODIFIER key alters the next PLU registered, either by changing the code number of the PLU so that a different item is registered, or by adding the modifier descriptor and not changing the code of the subsequent PLU. If you press a modifier key, you have the option of the modifier applying only to the next item (0), having the same modifier apply to any subsequent item registered in the same transaction (1), or having the same modifier apply to any subsequent item on any subsequent transaction (2).
When Y, you must turn the key lock to the
MGR position if you wish to open a new check or close a check. This option will usually be Y when a charge posting system is implemented and you do not wish a clerk to inadvertently open a new account.
When charge posting is enabled, the
FINALIZE, PAYMENT, and PAY TENDER keys are enabled.
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 113
Print Option Programming
Refer to the “Print Option Table” to review the print options. Read each option carefully to determine if you wish to make any changes.
NOTE: Because after clearing memory all options settings are automatically set to 0, and because your most likely option selections require a status setting of 0, you do not need to program this section unless you wish to change the default status.
Programming a Print Option
1. Turn the control lock to the P position.
2. Enter 4 0, press the SBTL key.
3. Enter a print option address and press the X/TIME key.
4. Enter the number representing the status you have selected, or if there is more than one decision to be made in an address, add the values representing your choices for each decision and enter the sum. Press the SBTL key.
5. Repeat from step 3 for each print option you wish to change.
6. Press the CASH key to end print option programming.
Print Option Flowchart
Repeat for each Print
Option
4 0 SBTL
Option #
X/TIME
Status
SBTL CASH
114 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
Print Option Table
Address PRINT OPTION
1
Print media total on clerk report?
Print tax symbol?
2
3
4
Void/Return totals will print on the Financial report?
Audaction total will print on the Financial report?
Skip media totals with zero activity on the
Financial report?
Skip media totals with zero activity on the Clerk report?
Print Clerk report at the end of the Financial report?
Print PLU sale item number?
Print PLU with zero totals on report?
5
6
7
8
9
Subtotal is printed when the SBTL key is pressed?
Print percentage of sales on the PLU report?
Print consecutive number counter on receipt?
Print date on receipt?
Print time on receipt?
Print machine number on receipt?
Print clerk name on receipt?
Print Z counter on reports?
Home Currency symbol
Print receipt when sign on/off?
Print Grand total on the X Financial report?
Print Grand total on the Z Financial report?
Yes = 0
No = 2
$(Default)
Yes = 0
No = 1
Yes = 0
No = 2
Yes = 0
No = 4
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 0
No = 2
Yes = 0
No = 1
Yes = 0
No = 2
Yes = 0
No = 4
Yes = 0
No = 1
VALUE
Yes = 1
No = 0
Yes = 0
No = 2
Yes = 0
No = 1
Yes = 2
No = 0
Yes = 0
No = 1
Yes = 0
No = 2
= SUM
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 115
Address
10
11
12
13
14
15
16
17
PRINT OPTION
Print Gross total on the X Financial report?
Print Gross total on the Z Financial report?
Print the subtotal without tax on the receipt?
Tax amount to print on receipt is:
Print the tax amount on receipt?
Print taxable totals?
Print the tax rate?
Combine =
Itemize =
Print a breakdown of the VAT eligible sale?
VALUE
Yes = 0
No = 1
Yes = 0
No = 2
Yes = 1
No = 0
2
0
Yes = 0
No = 1
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Print training mode message on the receipt during training mode operations?
Currency
Yes = 2
No = 0
CONV. #1 =
.
Symbol:
CONV. #2 =
.
CONV. #3 =
.
CONV. #4 =
.
18
Print the KP order number on the register receipt?
19
20
Print the item’s price on the kitchen printer requisition?
Print registrations in void mode on the kitchen printer requisition?
Print registrations in training mode on the kitchen printer requisition?
Combine like items on the kitchen printer?
Consolidation of like items on check track?
Chooses volume unit when the PLU is gallonage.
Gallons =
Liters =
Yes = 0
No = 1
Yes = 2
No = 0
Yes = 0
No = 1
Yes = 2
No = 0
Yes = 0
No = 1
Yes = 0
No = 2
0
4
= SUM
116 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
21
22
23
24
25
26
27
28
Print preamble message on receipt?
Print postamble message on receipt?
Print preamble message on the guest check?
Print postamble message on the guest check?
Do not print pre/postamble message on the journal receipt?
Print average items per customer on the Financial report?
Print average sales per customer on the Financial report?
Allow a second receipt for the same transaction?
Priority print by group on the kitchen printer?
Print the PLU number and descriptor on the receipt?
Print when polling reports?
Print PLU# on PLU report?
Grand total is: Net sale =
Gross sale =
Print journal font Small =
Normal =
Print negative journal items in reverse print?
Journal print is off?
Send order to the kitchen printer when the SBTL key is pressed?
Print date on hard check?
Print pre graphic logo on receipt?
Print post graphic logo on receipt?
Yes = 4
No = 0
Yes = 0
No = 1
Yes = 2
No = 0
4
0
0
1
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 0
No = 1
Yes = 0
No = 2
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 0
No = 2
Yes = 0
No = 1
Yes = 0
No = 2
Yes = 1
No = 0
Yes = 2
No = 0
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 117
29
30
31
32
33
34
35
Print pre graphic logo on guest check?
Print post-graphic logo on guest check?
Pre graphic logo
Post graphic logo
Print tax only for last serviced items?
Number of pre-feeding lines on receipt.
Number of post-feeding lines on receipt.
Print open check totals on financial report.
Print PLU report before financial report.
Number of DataTran Receipt Copies:
Mask credit card number on all EFT drafts?.
Print expiration date?
Default =
User =
Default =
User =
Yes = 1
No = 0
Yes = 2
No = 0
0
1
0
2
Yes = 0
No = 4
0-5
0-5
Yes = 0
No = 1
Yes = 2
No = 0
0-99
Yes = 1
No = 0
Yes = 0
No = 2
0000
36
No signature requires if EFT transaction is under xxxx (i.e. if 2000 is set here, no signature is required on transactions under $20.00.)
(Requires v7.2 software or later.)
Print Options - Reference Information
# Option
1
Print media totals on clerk report
4
5
8
Print tax symbol
Print PLU sale item number?
Print % of sales on PLU report?
Home currency symbol
Description
Select Yes to print media totals for each clerk, thus allowing clerk cash drawer accountability.
Select No to remove the tax symbol
(i.e."T1") from the print and display.
If Yes, each receipt will print the total number of PLU items sold in the transaction.
The register can calculate the percentage of sales represented by each PLU. Select Yes if you wish to print this percentage on the PLU report.
Users outside of the USA can designate a different currency symbol. To select a different symbol, enter three digit alpha character codes.
118 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
# Option
9
Print receipt when sign on/off?
11
Print subtotal without tax on the receipt?
Tax amount on receipt is:
Combine or Itemize
13
Print a breakdown of the VAT eligible sale?
14
15
16
17
20
23
24
30
Currency symbol:
conv.#1
conv.#2
conv.#3
conv.#4
Combine like items on the kitchen printer?
Combine like items on check track?
Print average items per customer on the
Financial report?
Print average sales per customer on the
Financial report?
Priority print by group on the kitchen printer?
Print tax only for last serviced items?
Description
Select No if you do not wish to print a receipt when signing on or off a clerk.
If you hand-write credit card slips, you may find it useful to print the merchandise subtotal. Select Yes if you wish to print the subtotal without tax on the receipt.
Select Yes if you are calculating and reporting more than one sales tax rate separately and you wish to print just the total of multiple taxes rather than itemize each tax on the receipt.
If Yes, a breakdown of the VAT eligible sale will print the net amount and the VAT amount.
If you are using the currency conversion feature, you can select the appropriate symbol for each foreign currency you are accepting. To select a different symbol, enter three digit alpha character codes.
If two of the same items are registered in the same transaction, you can choose the format on the kitchen requistion. For example, if
Yes
, "2 HAMBURGERS; if N, "1
HAMBURGER" and "1 HAMBURGER".
Consolidation of like items can be selected for soft guest check printing. For example, if three rounds of drinks are served, the check will print "3 TAP BEER" rather than "1
TAP BEER" three times.
Choose whether to print the average items per customer (PLU sales counter/Net sales counter) or the average sales per customer
(Net Sales/Net Sales counter).
If Yes, the order in which items appear on a kitchen requisition is determined by the group to which the item is assigned, i.e. items reported to group 1 will print before items reported to group 2.
If Yes, tax is printed only for the last items posted (use for charge posting applications).
If No, a summary of tax for all items posted on the check is printed (use for restaurant guest check posting.
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 119
Function Key Programming
Three programs are used to program function keys:
Program 70 - is used to set individual options for each function key
Program 80 - is used to program a 12-character alphanumeric descriptor. In the case of the #/No Sale key, provision is made to program a separate descriptor for the # and No
Sale functions.
Program 90 - is used to set a high amount limit (HALO). In the case of percentage keys
(%1-%5) the percentage rate or amount is programmed; In the case of currency conversion keys, the conversion rate is programmed.
In this chapter you will find:
General instructions for programs 70, 80 and 90.
Specific Program 70 option programming instructions for each function key.
Program 70 - Function Key Options
Use Program 70 to set options for function keys. Because of the differences inherent in function keys, individual options will be different. See the specific instructions for each key in this chapter to find the options for each key.
1. Turn the control lock to the P position.
2. To begin the program, enter 7 0, press the SBTL key.
7 0 SBTL
3. Enter the values for the option digit or digits. Depending on the function key you are programming, you may enter up to six digits N1 through N6. Determine the values for
N1
through N6 by referring to the specific function key information that follows. (You
do not need to enter preceding zeros
. For example, if the function key offers six digits,
N1
through N6 and you are only selecting a value for N6, just enter the value for N6.)
Press the function key you wish to program.
N1 N2 N3 N4 N5 N6
FUNCTION
KEY
4. To program additional function keys, repeat from step 3, or press the CASH key to finalize the program.
CASH
120 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
Program 80 - Function Key Descriptor
Note: You can program descriptors up to 18 characters, however only the first 16 will appear on the display.
1. Turn the control lock to the P position.
2. To begin the program, enter 8 0, press the SBTL key.
8 0 SBTL
3. Enter up to 18 three-character codes and press the function key you are programming.
(See “Descriptor Code Chart” on page 104.)
Enter up to 18 threecharacter codes
FUNCTION
KEY
4. To program additional function keys, repeat from step 3, or press the CASH key to finalize the program.
CASH
Descriptor Programs for the #/No Sale Key - Programs 80 & 81
Since two distinct functions, # entry and no sale, reside on the same key, different programs are used to program each descriptor.
To program the no sale descriptor:
Repeat for another function key
8 0 SBTL
To program the # descriptor:
Enter up to 18 descriptor codes
FUNCTION
KEY
Repeat for another function key
CASH
8 1 SBTL
Enter up to 18 descriptor codes
FUNCTION
KEY
CASH
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 121
Program 90 - Function Key HALO
Use Program 90 to program a high amount lock out (HALO) for a function key. Only specific keys require this program. For example, you can set a HALO for the CASH, CHECK or CHARGE keys.
Refer to the specific function key programming information in this chapter to determine when the
HALO option is available.
Note: An 8 digit HALO has a maximum entry of $500,000.00.
1. Turn the control lock to the P position.
2. To begin the program, enter 9 0, press the SBTL key.
9 0 SBTL
3. Enter a HALO of up to eight digits, (or "0" for no HALO). Press the function key on the keyboard you wish to program.
FUNCTION
KEY
Enter 1-8 digit
HALO
4. To program additional function keys, repeat from step 2, or press the CASH key to finalize the program.
CASH
Program 90 Instructions for %1-%5 Keys
Repeat for another function key
9 0 SBTL
Enter 5 digit rate or amount (see note below)
% CASH
Note: If key is amount, enter 5 digit HALO, or 0 for no HALO. If key is percentage enter the percentage in a five-digit format, without the decimal (XX.XXX). For example: for 10%, enter
10000; for 5.55%, enter 05550; for 99.999%, enter 99999.
122 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
Instructions for Currency Conversion Rate - Program 90
1. Turn the control lock to the P position.
2. To begin the program, enter 9 0, press the SBTL key.
9 0 SBTL
3. Enter the exchange rate of up to 7 digits (do not enter the decimal point), and then enter a number from 0 to 7 to indicate the decimal position. See "Currency Exchange Rate
Programming Examples" below.
Exchange Rate
Decimal
Position
4. Press the function key on the keyboard you wish to program.
FUNCTION
KEY
5. To program additional function keys, repeat from step 2, or press the CASH key to finalize the program.
CASH
Currency Exchange Rate Programming Examples
Note: Foreign currency exchange rates may be stated as “foreign currency in dollars”, or
“dollars in foreign currency”. Use the rate stated in “dollars in foreign currency” when you are programming this section.
The US dollar (home currency) is worth 1.3720 Canadian dollars (foreign currency).
1 3 7 2 0 4
Exchange Rate
Decimal
Position
The US dollar (home currency) is worth 110.24 Japanese Yen (foreign currency).
1 1 0 2 4 2
Exchange Rate
Decimal
Position
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 123
ADD CHECK - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL N1 N2 N3
ADD
CEHCK
Address OPTION
N1
Key is inactive?
Compulsory before tendering?
N2
N3
Advance the consecutive # when this function is used?
Delete the pre/postamble when this function is used?
Exempt tax 1?
Exempt tax 2?
Exempt tax 3?
Exempt tax 4?
Validation is compulsory?
CASH
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 0
No = 4
Yes = 0
No = 1
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
CANCEL - Function Key Options
Options - Program 70 (P-Mode)
7 0 SBTL
Repeat for another function
N1
Address OPTION
N1
Key is inactive?
CANCEL CASH
Key is active in X control lock position only?
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
= SUM
SUM =
124 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
CASH - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL N1 N2 N3
Address OPTION
N1
Amount tender is compulsory?
CASH
Allow over tendering and under tendering in X control lock position only?
Disable under tendering?
CASH
N2
N3
Open cash drawer?
Exempt tax 1?
Exempt tax 2?
Exempt tax 3?
Exempt tax 4?
Validation is compulsory?
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 0
No = 1
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
SUM =
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 125
CHARGE 1-8 - Function Key Options
Repeat for another function
7 0 SBTL N1 N2 N3 N4 N5
Address OPTION
N1
Amount tender is compulsory?
N2
N3
N4
N5
Allow over tendering and under tendering in X control lock position only?
Disable under tendering?
Open cash drawer?
Allow over tendering?
Non-add # entry compulsory?
Exempt tax 1?
Exempt tax 2?
Exempt tax 3?
Exempt tax 4?
Validation compulsory?
Connect DataTran?
Select Transaction Type:
(for DataTran Operations)
CHARGE
1-8
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 0
No = 1
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Credit = 1
Debit = 2
Gift = 3
Gift NSF = 4*
CASH
= SUM
* Gift card with a value less than the amount of the sale will be accepted as an undertender against the sale amount (requires verson 7.2 software or later.)
126 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
CHECK - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL N1 N2 N3
Address OPTION
N1
Amount tender is compulsory?
N4 CHECK
Allow over tendering and under tendering in X control lock position only?
Disable under tendering?
N2
N3
N4
Open cash drawer?
Exempt tax 1?
Exempt tax 2?
Exempt tax 3?
Exempt tax 4?
Check endorsement compulsory?
Validation is compulsory?
CASH
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 0
No = 1
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
SUM =
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 127
CHECK CASHING - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL N1
Address OPTION
N1
Key is inactive?
N2
CHECK
CASH
CASH
N2
Key is active in X control lock position only?
Validation is compulsory?
Check Endorsement is compulsory?
(Requires software version 5.2 or later.)
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
CHECK ENDORSEMENT - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL N1
Address OPTION
N1
Key is inactive?
N2
CHECK
ENDORSE
CASH
N2
Print the amount of the check and endorsement message?
Print date?
Print time?
Print clerk?
Print consecutive number?
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
=
=
SUM
SUM
128 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
CHECK # - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL N1
Address OPTION
N1
Key is inactive?
N2 N3 N4
Before registering, begin a tracking number?
CHECK #
N2
N3
N4
Opening clerk has exclusive access?
Check track # and balance will print on receipt?
Check track # and balance will print on remote?
Allow only one check per table?
Check# is automatically assigned by register?
PBAL key is used Drive thru recall key?
Length of Check (0-9)
CASH
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 0
No = 1
Yes = 0
No = 2
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
0-9
SUM =
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 129
DRIVE THRU / EAT IN / TAKE OUT - Function Key Options
Options - Program 70 (P-Mode)
7
7
7
0
0
0
SBTL
SBTL
SBTL
Repeat for another function
N1 N2
DRIVE
THRU
Repeat for another function
N1 N2 EAT IN
Repeat for another function
Address OPTION
N1
Exempt tax 1?
N1 N2 TAKE OUT
CASH
CASH
CASH
= SUM
N2
Exempt tax 2?
Exempt tax 3?
Exempt tax 4?
Validation is compulsory?
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
130 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
ERROR CORRECT - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL N1
ERROR
CORRECT
Address OPTION
N1
Key is inactive?
CASH
Key is active in X control lock position only?
Validation is compulsory?
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
F/S Subtotal - Function Key Options
Options - Program 70 (P-Mode)
7 0 SBTL
Repeat for another function
N1
Address OPTION
N1
Key is inactive?
F/S
SBTL
CASH
VALUE
Yes = 1
No = 0
= SUM
= SUM
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 131
F/S TEND - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL
Address OPTION
N1
Exempt tax 1?
N1 N2 N3
F/S
TEND
Exempt tax 2?
N2
Exempt tax 3?
Exempt tax 4?
N3
The tender is allowed in any amount?
Food stamp change is issued in:
Open cash drawer?
Cash =
Food Stamps =
Validation is compulsory?
Allow over-tender?
CASH
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
4
0
Yes = 0
No = 1
Yes = 2
No = 0
Yes = 4
No = 0
GUEST - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL N1 GUEST CASH
Address OPTION
N1
Guest count entry compulsory when you use guest check operation?
Before registering any transaction, enter a guest count?
Print Guest # at the kitchen printer?
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
= SUM
SUM =
132 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
#/NS - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL N1
Address OPTION
N1
No Sale is inactive?
N2 N3 N4
No Sale active in X control lock position only?
#/NS
N2
No Sale inactive after non-add # entry?
Enforce non-add # entry at start of sale?
Print when a NO SALE is performed?
Non-add # entries are prohibited?
N3
N4
Compulsory non-add entry must match number of digits set in the MAX DIGIT flag below?
Print non-add on guest check?
Enter maximum number of digits for non-add number entry. Zero (0) means no limit.
CASH
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 0
No = 2
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
0-8
MDSE RETURN - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL N1 RETURN
Address OPTION
N1
Key is inactive?
CASH
Key is active in X control lock position only?
Validation is compulsory?
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
= SUM
SUM =
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 133
MODIFIER 1-5 - Function Key Options
Options - Program 70 (P-Mode)
7 0 SBTL
Repeat for another function
N1 N2 N3
MOD-
IFIER
CASH
Address OPTION
N1
Key is active in X control lock position only?
N2
Affect PLU number?
(If No, only modifier descriptor is added.)
Print modifier descriptor on the guest check?
Print modifier descriptor on the receipt?
N3
Value of affected digit (0-9)
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
0-9
To set Affected Digit (1-4) of PLU#:
9 0 SBTL 1-4
Repeat for another function
MODIFIER CASH
PBAL - Function Key Options
Options - Program 70 (P-Mode)
7 0 SBTL N1
PREVIOUS
BALANCE
CASH
Address OPTION
N1
Previous balance may be entered at any time?
Previous balance required at the start of the sale?
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
= SUM
= SUM
134 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
PROMO - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL N1
Address OPTION
N1
Key is inactive?
N2 PROMO
Key is active in X control lock position only?
CASH
N2
Exempt tax 1?
Exempt tax 2?
Exempt tax 3?
Exempt tax 4?
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
PAID OUT 1-3 - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL N1
Address OPTION
N1
Key is inactive?
P/O CASH
Key is active in X control lock position only?
Validation is compulsory?
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
= SUM
= SUM
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 135
PRINT CHECK - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL N1 N2
CHECK
Address OPTION
N1
N2
Enter port. (Zero if the check will print on the receipt printer)
Automatically service the check?
CASH
VALUE
0-2
Skip printing consecutive # on the guest check?
Yes = 1
No = 0
Yes = 2
No = 0
RECD ON ACCT 1-3 - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL N1 R/A
Address OPTION
N1
Key is inactive?
CASH
Key is active in X control lock position only?
Validation is compulsory?
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
= SUM
= SUM
136 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
SCALE - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function key
7 0
SUB
TOTAL
N1
Address OPTION
N1
Key is inactive?
N2 N3 SCALE
Key is active in X control lock position only?
N2
N3
Allow manual entry of weight?
Subtract tare weight on the scale entry?
Weight symbol for manual entry is: Kg =
Lb =
Scaleable items can be open price or scaleable entry.
**Weight symbol for manual entry is:
CASH
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
2
0
Yes = 4
No = 0
Lb = 0
Kg = 1
Oz = 2
**Use this setting for software versions 8.3 or later
SUM =
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 137
SERVICE - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL N1 N2 N3 N4 SERVICE
Address OPTION
N1
Compulsory non-add number before this key is used?
Print on receipt?
N2
N3
N4
Allow negative balance in X control lock position only?
Calculate tax 1?
Calculate tax 2?
Calculate tax 3?
Calculate tax 4?
Validation is compulsory?
Enter the port number if you are using a hard check system.
CASH
VALUE
Yes = 1
No = 0
Yes = 0
No = 2
Yes = 4
No = 0
Yes = 0
No = 1
Yes = 0
No = 2
Yes = 0
No = 4
Yes = 0
No = 1
Yes = 2
No = 0
0,1,2
SUBTOTAL - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL N1 SBTL
Address OPTION
N1
Key is inactive?
CASH
Display Rounded Subtotal?
(Available at software v9.3 or later)
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
= SUM
SUM =
138 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
TABLE - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL N1 TABLE CASH
Address OPTION
N1
Table number entry compulsory before opening a new check?
Table number entry compulsory for all sales?
Print table# at the remote printer?
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
TARE - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL N1 TARE
Address OPTION
N1
Key is inactive?
CASH
Key is active in X control lock position only?
Using number 5 to manually enter a tare weight?
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
= SUM
= SUM
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 139
TAX EXEMPT - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL
Address OPTION
N1
Exempt tax 1?
N1 N2
TAX
EXEMPT
CASH
N2
Exempt tax 2?
Exempt tax 3?
Exempt tax 4?
Compulsory non-add number before this key is used?
Validation is compulsory?
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
= SUM
140 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
TIP - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL
Address OPTION
N1
Type of tip is:
N1 N2 N3 N4 TIP
Percentage =
Amount =
N2
Key is inactive?
Key is active in X control lock position only?
N3
Add tax rate 1?
Add tax rate 2?
N4
Add tax rate 3?
Add tax rate 4?
Add the tip total to the NET and GROSS sales total?
CASH
VALUE
1
0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
VALIDATE - Function Key Options
Options - Program 70 (P-Mode)
7 0 SBTL
Repeat for another function
N1 N2 VALID
Address OPTION
N1
N2
Enter output communication port.
Enter Zero if validation is not used.
This function is disabled?
CASH
VALUE
0-2
Allow multiple validations?
Yes = 1
No = 0
Yes = 2
No = 0
= SUM
SUM =
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 141
VOID - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL N1 VOID
Address OPTION
N1
Key is inactive?
CASH
Key is active in X control lock position only?
WASTE - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL N1 WASTE
Address OPTION
N1
Key is inactive?
CASH
Key is active in X control lock position only?
Validation is compulsory?
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
= SUM
VALUE
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
= SUM
142 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
%1-%5 Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7 0 SBTL
Address OPTION
N1
Apply an:
N2
N3
N4
N5
N6
Key is inactive?
% Key is active in X control lock position only?
% Key is:
% Key is:
Allow % key override preset?
% Key is:
N1 N2
%/Amount taxable tax 1?
%/Amount taxable tax 2?
%/Amount taxable tax 3?
%/Amount taxable tax 4?
Open =
Preset =
Sale =
Item =
Reduce (or increase) the food stamp subtotal by % entry?
Allow only one time subtotal entry?
Allow multiple amount discounts (coupons) without pressing subtotal?
Allow % key preset override active in X control lock position only?
Validation is compulsory?
Affect Net Sales Total?
N3 N4
N5
Note: See “Program 90 Instructions for %1-%5 Keys” on page 120 to set the value for the percentage or amount.
Amount =
Percentage =
Positive =
Negative =
N6 %
VALUE
1
0
Yes = 2
No = 0
Yes = 4
No = 0
1
0
2
0
Yes = 4
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 0
No = 4
1
0
Yes = 2
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
CASH
= SUM
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 143
Mix and Match Discount Programming
Retailers often offer discounts when multiples of different items are purchased. For example, the offer: “save $5 on any three bottles of wine” can be handled by a mix and match discount. The ER-
5215M
can accommodate up to 99 different mix and match discounts.
Tables have the following programming options that are set through separate programs:
Program 600 – Trip Level Programming – This program sets the number of items that must be purchased to receive the discount
Program 601 – Price Programming – This program sets the amount of the discount.
Program 610 – Mix & Match Descriptor – This program allows you to set a unique, up to
18-character, descriptor for each Mix & Match discount.
You also must link eligible items to the appropriate table. See “Program 450 – PLU Mix and Match
Programming” on page 107 to identify the mix and match table for the elgible PLU.
Program 600 – Trip Level Programming
1. Turn the control lock to the P position.
2. To begin the program, enter 6 0 0, press the SBTL key.
6 0 0 SBTL
3. Enter the number (1-99) of the mix and match table you wish to program; press the
X/TIME
key.
X/TIME
4. Enter a level of up to 5 digits (the Maximum Level you can enter is 50000) and press the
SBTL
key.
Enter the trip level, up to 5 digits
SBTL
5. Repeat from step 3 for each table you wish to program. Press the CASH key to finalize the program.
CASH
144 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
Program 601 – Price Programming
1. Turn the control lock to the P position.
2. To begin the program, enter 6 0 1, press the SBTL key.
6 0 1 SBTL
3. Enter the number (1-99) of the mix and match table you wish to program; press the
X/TIME
key.
X/TIME
4. Enter a price (up to 7 digits) and press the SBTL key.
SBTL
Price/HALO
5. Repeat from step 3 for each table you wish to program. Press the CASH key to finalize the program.
CASH
Program 610 – Mix & Match Descriptor Programming
1. Turn the control lock to the P position.
2. To begin the program, enter 6 1 0, press the SBTL key.
6 1 0 SBTL
3. Enter the number (1-99) of the M&M table you wish to program; press the X/TIME key.
X/TIME
4. Enter up to 18 three-character codes and press the X/TIME key. (See “Descriptor Code
Chart” on page 104.)
Enter up to 18 threecharacter codes
SBTL
5. Press the CASH key to finalize the program.
CASH
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 145
Clerk Programming
Clerks (which may be used as cashiers), have the following programming options. These options are set through separate programs:
Program 800 - Secret Code programming determines the code that is used for clerk sign on if a code entry sign on method is selected in system option #2 (See "System Option
Programming" on page 108.)
Program 801 - If a second cash drawer is installed, Drawer Assignment determines which cash drawer will be opened for each.
Program 810 - Clerk Descriptor Programming allows you to set a unique, up to 18 character, descriptor for each clerk
Before attempting any programming, all clerks must first be signed off in REG mode.
Program 800 - Secret Code Programming
1. Turn the control lock to the P position.
2. To begin the program, enter 8 0 0, press the SBTL key.
8 0 0 SBTL
3. Enter the number (1-99) of the clerk you wish to program; press the X/TIME key.
X/TIME
4. Enter a secret code (up to 6 digits); press the SBTL key.
Enter the secret code, up to 6 digits
SBTL
5. Repeat from step 3 for each clerk you wish to program. Press the CASH key to finalize the program.
CASH
146 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
Program 801 - Drawer Assignment
1. Turn the control lock to the P position.
2. To begin the program, enter 8 0 1, press the SBTL key.
8 0 1 SBTL
3. Enter the number (1-99) of the clerk you wish to program; press the X/TIME key.
X/TIME
4. Enter a drawer assignment (0 (no drawer), 1 (default), or 2); press the SBTL key.
Enter 0, 1 or 2
SBTL
5. Repeat from step 3 for each clerk you wish to program. Press the CASH key to finalize the program.
CASH
Program 810 - Clerk Descriptor Programming
1. Turn the control lock to the P position.
2. To begin the program, enter 8 1 0, press the SBTL key.
8 1 0 SBTL
3. Enter the number (1-99) of the clerk you wish to program; press the X/TIME key.
X/TIME
4. Enter up to 18 three-character codes and press the X/TIME key. (See “Descriptor Code
Chart” on page 104.)
Enter up to 18 threecharacter codes
SBTL
5. Press the CASH key to finalize the program.
CASH
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 147
Group Programming
20 Group totals are available to accumulate totals of individual PLUs that are assigned to each group.
Each PLU can be assigned to one, two or three different groups. (See “Program 150 - PLU Group
Assignment” on page 100 to program PLU groups for each PLU.)
Use program 900 to assign a group status, i.e. a group can be set to not add to the total of all groups, or a group can be used to designate like items for kitchen printer assignment.
Use program 910 to assign a unique descriptor for each group, so that the group may be easily understood on the group report.
Programming Group Status - Program 900
1. Turn the control lock to the P position.
2. To begin the program, enter 9 0 0, press the SBTL key.
9 0 0 SBTL
3. Enter the number (1-99) of the group you wish to program; press the X/TIME key.
X/TIME
4. Enter an option digit from the table below, press the SBTL key.
Address OPTION
N1
Group total is added to the total of all groups on the Group report?
VALUE
Yes = 0
No = 1
Send to kitchen printer?
Yes = 2
No = 0
N2
No Choice 0
KP PORT# : R(requisition on the register receipt)
1
N3
N4
KP PORT#: 1
KP PORT#: 2
Print RED on KP?
Gift Card:
2
4
Yes = 1
No = 0
None = 0
Activate = 1
Add = 2
= SUM
N1 N2 N3 N4 SBTL
5. To program additional groups, repeat from step 3, or press the CASH key to finalize the program.
CASH
148 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
Programming Group Descriptors
1. Turn the control lock to the P position.
2. To begin the program, enter 9 1 0, press the SBTL key.
9 1 0 SBTL
3. Enter the number (1-99) of the group you wish to program; press the X/TIME key.
X/TIME
4. Enter up to 18 three-character codes and press the X/TIME key. (See “Descriptor Code
Chart” on page 104.)
Enter up to 18 threecharacter codes
SBTL
5. To program additional groups, repeat from step 3, or press the CASH key to finalize the program.
CASH
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 149
Miscellaneous Programming
Program 1500 - Macro Key Sequence Programming
Macros are special function keys that are used to execute a sequence of key depressions. For example, a macro might be used to execute a string of reports or to automatically tender a preset amount. Up to ten different macros may be placed on the keyboard. (See " Function Key Assignment Programming” on page 82 to place macros on the keyboard.)
To Program a Macro
1. Turn the control lock to the P position.
2. To begin the program, enter 1 5 0 0, press the SBTL key.
1 5 0 0 SBTL
3. Press the Macro key that you wish to program.
MACRO
4. Optionally, you can turn the key lock to the to the position where you wish the macro to set the register. For example, if wish the macro to set the key lock to X to run a report, turn the key lock to X. When used in the REG position, the macro will set the register to
X
and run the report.
5. Press up to 50 keystrokes that you wish the macro to execute.
Type up to 50 keystrokes
6. Return the key lock to the P position and press the macro key to finalize.
MACRO
7. Repeat from step 3 to program additional macros. Press the CASH key to finalize the program.
CASH
To Remove a Macro
If you wish to change a macro sequence change the function key assignment of the key to ‘Inactive’, and then reassign the macro function and reprogram the keystrokes as shown above. (See “ Function
Key Assignment Programming” on page 82.)
150 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
Program 700 - Logo/Endorsement Message Programming
Programming the Receipt/Check Endorsement Message
A preamble message of up to six lines can be printed at the top of each receipt; a postamble message of up to six lines can be printed at the bottom of each receipt, and an endorsement message of up to ten lines can be printed when a check is endorsed on an optional slip printer. Each line can consist of up to 32 characters.
1. Turn the control lock to the P position.
2. To begin the program, enter 7 0 0, press the SBTL key.
7 0 0 SBTL
3. Refer to the chart below and enter the number that represents the line you wish to program; press the X/TIME key.
X
X
X/TIME
X
5
6
7
8
1
2
3
4
9
10
11
Message Line
1
2 st nd
3 rd
line of Preamble
line of Preamble
line of Preamble
4
5
6 th th th
1 st
line of Preamble
line of Preamble
2
3 rd
4
5 nd th th
line of Preamble
line of Postamble
line of Postamble
line of Postamble
line of Postamble
line of Postamble
X
16
17
18
19
12
13
14
15
20
21
22
Message Line
6
1
2 th st nd
line of Postamble
line of Endorsement
3
4 rd th
line of Endorsement
line of Endorsement
5 th
line of Endorsement
6
7
8
9 th th th th
line of Endorsement
line of Endorsement
line of Endorsement
line of Endorsement
10
line of Endorsement th
line of Endorsement
4. Enter up to 32 three-character codes and press the SBTL key. (See “Descriptor Code
Chart” on page 104.)
Enter up to 32 threecharacter codes
SBTL
5. Press the CASH key to finalize the program.
CASH
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 151
Program 701 - Financial Report Descriptor Programming
The Financial Report selection allows you to reprogram the descriptors that appear with the Financial
Report totals and counters. For example, the first total on the financial report "+PLU TTL" represents the total of all positive PLU entries. You might wish to re-label this total to say "FOOD SALES".
You can reprogram any of the Financial Report totals listed here with any 12-character descriptor.
1. Turn the control lock to the P position.
2. To begin the program, enter 7 0 1, press the SBTL key.
7 0 1 SBTL
3. Refer to the chart on the next page and enter the number that represents the line you wish to program; press the X/TIME key.
X X X/TIME
4. Enter up to 18 three-character codes and press the X/TIME key. (See “Descriptor Code
Chart” on page 104.)
Enter up to 18 threecharacter codes
SBTL
5. Press the CASH key to finalize the program.
CASH
152 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
Message Line
+PLU TTL
-PLU TTL
ADJST TTL
NONTAX
TAX1 SALES
TAX2 SALES
TAX3 SALES
TAX4 SALES
TAX1
TAX2
TAX3
TAX4
XMPT1 SALES
XMPT2 SALES
XMPT3 SALES
XMPT4 SALES
EATIN TTL
TAKEOUT TTL
DRTHRU TTL
% 1
% 2
% 3
% 4
% 5
NET SALE
CREDIT TAX1
CREDIT TAX2
CREDIT TAX3
CREDIT TAX4
X
21
22
23
24
17
18
19
20
25
26
27
28
29
13
14
15
16
9
10
11
12
5
6
7
8
1
2
3
4
Message Line
FD/S CREDIT
RETURN
ERROR CORR
PREVIOUS VD
VOID MODE
CANCEL
GROSS SALES
CASH SALES
CHECK SALES
R/A 1
R/A 2
R/A 3
P/O 1
P/O 2
P/O 3
HASH TTL
AUDACTION
NOSALE
CASH-IN-D
CHECK-IN-D
FD/S-IN-D
CHG1-IN-D
CHG2-IN-D
CHG3-IN-D
CHG4-IN-D
CHG5-IN-D
CHG6-IN-D
CHG7-IN-D
CHG8-IN-D
X
50
51
52
53
46
47
48
49
54
55
56
57
58
42
43
44
45
38
39
40
41
34
35
36
37
30
31
32
33
X Message Line
59
CHG1 SALES
60
CHG2 SALES
61
CHG3 SALES
62
CHG4 SALES
63
CHG5 SALES
64
CHG6 SALES
65
CHG7 SALES
66
CHG8 SALES
67
FOREIGN 1
68
FOREIGN 2
69
FOREIGN 3
70
FOREIGN 4
71
DRWR TTL
72
PROMO
73
WASTE
74
TIP
75
TRAIN TTL
76
BAL FORWARD
77
GUESTS
78
P/BAL
79
CHECKS PAID
80
SERVICE
81
MIX&MATCH
82
PAYMENT TTL
83
OPEN CHK TTL
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 153
Program 710 - Clerk Report Descriptor Programming
The Clerk Report selection allows you to reprogram the descriptors that appear with the Clerk Report totals and counters. For example, the first total on the clerk report "NET SALES" might be re-labeled to say "GROSS SALES". You can reprogram any of the Financial Report totals listed here with any
12-character descriptor.
1. Turn the control lock to the P position.
2. To begin the program, enter 7 1 0, press the SBTL key.
7 1 0 SBTL
3. Refer to the chart on the next page and enter the number that represents the line you wish to program; press the X/TIME key.
X
X
X/TIME
4. Enter up to 18 three-character codes and press the X/TIME key. (See “Descriptor Code
Chart” on page 104.)
Enter up to 18 threecharacter codes
SBTL
5. Press the CASH key to finalize the program.
CASH
154 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
X
13
14
15
16
9
10
11
12
5
6
7
8
1
2
3
4
21
22
23
24
25
17
18
19
20
Message Line
NET SALE
NONTAX
TAX1 SALES
TAX2 SALES
TAX3 SALES
TAX4 SALES
TAX1
TAX2
TAX3
TAX4
XMPT1 SALES
XMPT2 SALES
XMPT3 SALES
XMPT4 SALES
EATIN TTL
TAKEOUT TTL
DRTHRU TTL
% 1
% 2
% 3
% 4
% 5
CREDIT TAX1
CREDIT TAX2
CREDIT TAX3
X
38
39
40
41
34
35
36
37
30
31
32
33
26
27
28
29
46
47
48
49
50
42
43
44
45
Message Line
CREDIT TAX4
FD/S CREDIT
RETURN
ERROR CORR
PREVIOUS VD
VOID MODE
CANCEL
GROSS SALES
CASH SALES
CHECK SALES
R/A 1
R/A 2
R/A 3
P/O 1
P/O 2
P/O 3
HASH TTL
CASH-IN-D
CHECK-IN-D
FD/S-IN-D
CHG1 SALES
CHG2 SALES
CHG3 SALES
CHG4 SALES
CHG5 SALES
X Message Line
51
CHG6 SALES
52
CHG7 SALES
53
CHG8 SALES
54
FOREIGN 1
55
FOREIGN 2
56
FOREIGN 3
57
FOREIGN 4
58
DRWR TTL
59
PROMO
60
WASTE
61
TIP
62
TRAIN TTL
63
BAL FORWARD
64
GUESTS
65
P/BAL
66
CHECKS PAID
67
SERVICE
68
NOSALE
69
MIX&MATCH
70
PAYMENT
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 155
Program 711 - Macro Name Programming
Up to ten function locations may be designated as Macro keys. You may wish to program a name for a macro. For example if a macro executes a series of commands to produce daily reports, you can program the descriptor “DAILY”, so the macro can easily be identified. Macro names can also be helpful when looking at keyboard layout information with the PC communication utility.
1. Turn the control lock to the P position.
2. To begin the program, enter 7 1 1, press the SBTL key.
7 1 1 SBTL
3. Enter the number of the Macro you wish to program (1-10); press the X/TIME key.
X/TIME
4. Enter up to 18 three-character codes and press the X/TIME key (see “Descriptor Code
Chart” on page 104.)
Enter up to 18 threecharacter codes
SBTL
5. Press the CASH key to finalize the program.
CASH
156 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
Program 720 – DataTran Message Program
When a DataTran integrated payment appliance is connected, you can print a message of up to four lines on the electronic payment draft receipt.
1. Turn the control lock to the P position.
2. To begin the program, enter 7 2 0, press the SBTL key.
7 2 0 SBTL
3. Enter the number of the message line (1-4) you wish to program; press the X/TIME key.
X/TIME
4. Enter up to 32 three-character codes and press the X/TIME key. (See “Descriptor
Code Chart” on page 104.)
Enter up to 32 threecharacter codes
SBTL
5. Press the CASH key to finalize the program.
CASH
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 157
Program 1000 - NLU Code Number Programming
NLU are fixed keys on the keyboard (like traditional department keys) that access specific PLUs.
On the default keyboard, there are 5 NLU keys and the PLU# assigned to the NLU key is the same, i.e.
NLU key number one is PLU #1. However, with this program, you can assign any PLU number you wish to any one of the 5 (or 15) possible NLU keys.
Programming the NLU Code Number
1. Turn the control lock to the P position.
2. To begin the program, enter 1 0 0 0, press the SBTL key.
1 0 0 0 SBTL
3. Enter the new PLU code number you wish to use for this NLU key, and press the NLU key on the keyboard you wish to program. Press the same NLU key again.
NLU KEY
SAME
KEY
PLU Code
4. Repeat step #3 to program additional NLU locations, or press CASH to finalize the program
CASH
158 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
Program 1100 - Cash-In-Drawer Limit Programming
You can set a cash-in-drawer limit. When cash in drawer exceeds the limit a warning will display on the screen. You must press CLEAR to remove the warning and continue operations. The warning will continue to appear at the completion of every transaction with the limit exceeded, until you use the
PAID OUT function to remove cash from the drawer.
Programming the Drawer Limit
1. Turn the control lock to the P position.
2. To begin the program, enter 1 1 0 0, press the SBTL key.
1 1 0 0 SBTL
3. Enter a cash-in-drawer limit (up to 8 digits or 0 for no limit); press the X/TIME key.
Enter the cash limit, up to 8 digits
X/TIME
4. Press the CASH key to finalize the program.
CASH
Program 1200 - Check Change Limit Programming
Use this program to set the maximum amount of cash that can be returned when a check is tendered for an amount greater than the amount of the sale. For example, if the check change limit is $10.00 the maximum amount that can be tendered into the check key on a $5.00 sale is $15.00.
Programming the Check Change Limit
1. Turn the control lock to the P position.
2. To begin the program, enter 1 2 0 0, press the SBTL key.
1 2 0 0 SBTL
3. Enter a cash-in-drawer limit (up to 8 digits or 0 for no limit); press the X/TIME key.
Enter the cash limit, up to 8 digits
X/TIME
4. Press the CASH key to finalize the program.
CASH
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 159
Program 1300 - Date and Time Programming
Use this program to set the clock and calendar on your ER-5215M. The date changes automatically.
After initial setting, time changing will probably be required only for beginning and ending daylight savings time.
Programming the Date and Time
1. Turn the control lock to the P position.
2. To begin the program, enter 1 3 0 0, press the SBTL key.
1 3 0 0 SBTL
3. Enter time in military standard time (based on 24 hours), must be four digits (i.e. 1300 hours = 1:00 PM); press the X/TIME key.
H H M M X/TIME
4. Enter the date in MM(month) DD(day) and YY(year) format. Press the X/TIME key:
M M D D Y Y
X/TIME
5. Press the CASH key to finalize the program.
CASH
160 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
Program 1400 - Scale Tare Weight Programming
A tare is the amount of weight representing the container, or package when items are sold by weight.
You can pre-program five tare weights, representing the weight of different containers. When you place an item and a container on optional scale, you can enter the tare number to automatically subtract the pre-programmed tare weight.
If you choose to use tare #5 for manual tare weight entry, do not enter a weight for tare #5. (See Scale
Operations on page 66.)
1. Turn the control lock to the P position.
2. To begin the program, enter 1 4 0 0, press the SBTL key.
1 4 0 0 SBTL
3. Enter the number (1-5) of the tare you wish to program; press the X/TIME key.
X/TIME
4. Enter the weight of the tare (one digit preceding the decimal key, the decimal key, then three digits after the decimal key). Press the SBTL key.
.
SBTL
5. To program additional tare weights, repeat from step 3, or press the CASH key to finalize the program.
CASH
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 161
Program 1600 - Machine Number Programming
The machine number is printed on the register receipt. Program a machine number so that any receipt or journal can be identified with the store or register where the transaction took place.
Programming the Machine Number
1. Turn the control lock to the P position.
2. To begin the program, enter 1 6 0 0, press the SBTL key.
1 6 0 0 SBTL
3. Enter a machine number (up to 5 digits); press the X/TIME key.
X/TIME
4. Press the CASH key to finalize the program.
Program 1900 – Starting Kitchen Printer Order Number
When using a kitchen printer or requisistion receipt, you can program the starting order number that will appear on the requisition. When a Z1 financial report is taken, the requisition number will reset and begin again at the number set here. (This feature is available in software version 5.4 or later.)
Programming the Starting KP Order Number
1. Turn the control lock to the P position.
2. To begin the program, enter 1 9 0 0, press the SBTL key.
1 9 0 0 SBTL
3. Enter the starting number (up to 4 digits); press the X/TIME key.
X/TIME
4. Press the CASH key to finalize the program.
CASH
162 • P-Mode Programming ER-5215M Electronic Cash Register v2.23
Program Scans
Since much time and energy has been invested in the planning and programming of your ER-5215M, it is advisable to print a hard copy of the final program for future reference. This copy should be kept in a safe place.
1. Turn the control lock to the P position.
2. To print a program scan, enter 1 5, press the SBTL key.
1 5 SBTL
3. Refer to the chart below and enter a digit to represent the segment of the program you wish to print; press the X/TIME key.
X X/TIME
X
4
5
6
7
0
1
2
3
8
Program
Group
Tax
System option
Print option
Function keys
Clerk
Preamble message
Postamble message
Endorsement message
X
13
14
15
16
9
10
11
12
17
18
Program
Financial Report message
Clerk Report message
Macro Name
Drawer Limit
Check Change Limit
Time & Date
Tare Weight
Machine Number
Mix & Match
DataTran Logo Message
4. To read PLU program information, enter the number of the first PLU in a range of PLUs that are to scanned; press the PLU key. Enter the last number in the range; press the
PLU
key, or
PLU PLU
Pres the first PLU keys that are to scanned and Press the last PLU keys,
PLU PLU
5. To read MACRO information, press the MACRO key to be scanned,
MACRO
6. To read additional parts of the program, repeat from step 3, or press the CASH key to finalize the program.
ER-5215M Electronic Cash Register v2.23 P-Mode Programming • 163
Sample Reports
Financial
Total and count of all positive PLUs
Total and count of all Negative PLUs
Total of +PLU and
–PLU sales
Total of Nontaxable sales
Total of tax eligible sales for each sale tax
Total of tax collected for each tax
Total exempted sales for each tax
Total sales for each type of destination
Total and count for each % function key
(i.e. discounts & coupons)
164 • Sample Reports
DATE 11/10/1999 WED TIME 13:32
X 1 REPORT 00001
--------------------------------
FINANCIAL
+PLU TTL 179.56
$288.60
-PLU TTL 10
-20.00
ADJST TTL 189.56
$268.60
--------------------------------
NONTAX $30.47
TAX1 SALES $153.60
TAX2 SALES $11.92
TAX3 SALES $16.77
TAX4 SALES $31.89
TAX1 $10.00
TAX2 $1.21
TAX3 $1.18
TAX4 $2.18
XMPT1 SALES $7.00
XMPT2 SALES $1.50
XMPT3 SALES $7.95
XMPT4 SALES $7.50
EATIN TTL 1
$10.12
TAKEOUT TTL 2
$40.77
DRTHRU TTL 1
$3.04
ITEM DISC. 3
-0.48 continued . . .
ER-5215M Electronic Cash Register v2.23
Total and count for each % function key
(i.e. discouts & coupons)
Net Sales
Credited tax for each tax. (Tax is credited for negative taxable sales, i.e. mdse return transactions.)
Food stamp change credited to sales
Total and count for each type of transaction correction.
Gross Sales
Totals and counters for CASH and
CHECK sales
Total and count for each type R/A
(received on account) and P/O
(paid out) key.
ER-5215M Electronic Cash Register v2.23
continued from previous page
SALE DISC. 2
-5.22
SALE SURCH. 3
$3.23
% 4 0
$0.00
% 5 0
$0.00
NET SALE 26
$281.18
CREDIT TAX1 4
-1.11
CREDIT TAX2 1
-0.23
CREDIT TAX3 2
-0.89
CREDIT TAX4 1
-0.39
FD/S CREDIT 0
$0.23
RETURN 33
-59.73
ERROR CORR 2
-4.00
PREVIOUS VD 1
-1.50
VOID MODE -2
-6.40
CANCEL 2
$16.00
GROSS SALES $375.63
CASH SALES 13
$133.49
CHECK SALES 1
$23.05
R/A 1 1
$145.00
R/A 2 0
$0.00
R/A 3 0
$0.00
P/O 1 1
-140.00
P/O 2 0
$0.00
P/O 3 0
$0.00 continued . . .
Sample Reports • 165
Total and count of items sold with
HASH status.
Count of No Sales.
Total of numbers entered into the nonadd key
Total and count of expected CASH,
CHECK in drawer
Total and count for each CHARGE in drawer.
Total and count for each CHARGE key.
Total for each
Foreign currency in drawer.
166 • Sample Reports
continued from previous page
HASH TTL 0
$0.00
NOSALE 4
NON ADD # 547
CASH-IN-D 14
$269.99
CHECK-IN-D 3
-108.45
FD/S-IN-D 2
$21.00
CHG1-IN-D 0
$0.00
CHG2-IN-D 1
$8.43
CHG3-IN-D 1
$8.52
CHG4-IN-D 2
-1.60
CHG5-IN-D 1
$2.67
CHG6-IN-D 2
$13.09
CHG7-IN-D 0
$0.00
CHG8-IN-D 1
$0.00
CHG1 SALES 0
$0.00
CHG2 SALES 1
$8.43
CHG3 SALES 1
$8.52
CHG4 SALES 2
-1.60
CHG5 SALES 1
$2.67
CHG6 SALES 2
$13.09
CHG7 SALES 0
$0.00
CHG8 SALES 1
$3.04
FOREIGN 1 0.00
FOREIGN 2 0.00
FOREIGN 3 0.00
FOREIGN 4 0.00 continued . . .
ER-5215M Electronic Cash Register v2.23
Total of CASH,
CHECKS and
CHARGES in drawer.
Total and count for
PROMO,WASTE and TIPS.
Number of transactions and total activity in
Training Mode
Total and count of all balances serviced
Total number of guests served
Total and count of balances entered into PBAL key
Total and count of balances paid
Total and count of items serviced
Total and count of mix & match disc.
Total and count of payments to house accounts
Total of open check
(from open check report.) Will not reset with financial
Z report.
Average number if items per customer, and average dollar sales per customer
Grand total continued from previous page
DRWR TTL $216.69
PROMO 1
$1.50
WASTE 8
$12.50
TIPS 0
$0.00
TRAIN TTL 5
$62.59
BAL FORWARD 4
$88.13
GUESTS 5
P/BAL 4
$0.00
CHECKS PAID 2
$18.64
SERVICE 4
$88.13
MIX&MATCH 0
$0.00
PAYMENT 0
$0.00
OPEN CHK TTL 0
$0.00
AVG ITEM/CUST 7.29
AVG $/CUST $10.81
********************************
GRAND $375.63
ETHAN No.000209 00000
ER-5215M Electronic Cash Register v2.23 Sample Reports • 167
Time
Time Period
Number of
Transactions
Net sales in this period.
Percentage of total sales
Number of
Transactions all periods
Net sales in all periods.
DATE 11/10/1999 WED TIME 15:48
X 1 REPORT 00001
--------------------------------
TIME
13:00-13:59
CNT 17
SALES AMT $183.85
SALES RATE 65.39%
14:00-14:59
CNT 9
SALES AMT $97.33
SALES RATE 34.61%
********************************
TOTAL CNT 26
TOTAL AMT $281.18
ETHAN No.000236 00000
168 • Sample Reports ER-5215M Electronic Cash Register v2.23
PLU
PLU number
PLU Descriptor
Count and sales total.
Percentage of total sales (optional)
Total activity for all
PLUs
Total sales for all
PLUs.
DATE 11/10/1999 WED TIME 15:33
X 1 REPORT 00001
--------------------------------
ALL PLU
PLU#1
HAMBURGER
CNT 28 $42.00
SALES RATE 15.64%
PLU#2
DBL BURGER
CNT 40 $99.75
SALES RATE 37.14%
PLU#4
COKE
CNT 26 $38.85
SALES RATE 14.46%
PLU#5
SPRITE
CNT 18 $13.42
SALES RATE 5.00%
PLU#7
ROAST
CNT 19.16 $30.47
SALES RATE 11.34%
PLU#28
UNLEADED
CNT 32.85 $39.39
SALES RATE 14.66%
PLU#29
RETURNS
CNT 10 -20.00
SALES RATE -7.44%
PLU#33
NAILS
CNT 15.55 $24.72
SALES RATE 9.20%
********************************
TOTAL CNT 189.56
TOTAL AMT $268.60
ETHAN No.000213 00000
ER-5215M Electronic Cash Register v2.23 Sample Reports • 169
Clerk
Clerk Name
Number of
Transactions
Net sales for this clerk
Drawer total for this clerk
Note: Media totals can be printed for each clerk, if selected in System Option Programming.
DATE 11/10/1999 WED TIME 15:36
X 1 REPORT 00001
--------------------------------
ALL CLERK
ETHAN
NET SALE 10
$155.23
DRWR TTL $109.81
--------------------------------
ZACH
NET SALE 5
$45.14
DRWR TTL $43.22
--------------------------------
ANNA
NET SALE 4
$78.75
DRWR TTL $67.03
--------------------------------
LAURA
NET SALE 2
$0.00
DRWR TTL $18.64
--------------------------------
PEGGY
--------------------------------
MOLLY
NET SALE 5
$2.06
DRWR TTL -22.01
--------------------------------
ETHAN No.000218 00000
170 • Sample Reports ER-5215M Electronic Cash Register v2.23
Individual Clerk
Clerk Name
Number of
Transactions
Net sales for this clerk
Drawer total for this clerk
DATE 11/10/1999 WED TIME 15:36
X 1 REPORT 00001
--------------------------------
INDIVIDUAL CLERK
ETHAN
NET SALE 10
$155.23
DRWR TTL $109.81
--------------------------------
ETHAN No.000218 00000
ER-5215M Electronic Cash Register v2.23 Sample Reports • 171
Groups
Group Descriptor
Number of items sold in this group
Net sales for this group
Number of items sold in all groups.
Net sales for all groups.
DATE 11/10/1999 WED TIME 15:34
X 1 REPORT 00001
--------------------------------
GROUP
GROUP : 1 FOOD
CNT 68
SALES AMT $141.75
GROUP : 2 DRINK
CNT 44
SALES AMT $52.27
GROUP : 3 REST.
CNT 112
SALES AMT $194.02
GROUP : 5 STORE
CNT 19.16
SALES AMT $30.47
GROUP : 8 MDSE
CNT 58.40
SALES AMT $44.11
GROUP : 9 STORE MDSE
CNT 77.56
SALES AMT $74.58
********************************
TOTAL CNT 189.56
TOTAL AMT $268.60
ETHAN No.000237 00000
172 • Sample Reports ER-5215M Electronic Cash Register v2.23
Stock
PLU number
PLU Descriptor
Current Stock Count
DATE 11/10/1999 WED TIME 15:47
X 1 REPORT 00001
--------------------------------
ALL PLU STOCK
PLU#1
HAMBURGER
CNT 26
PLU#2
DBL BURGER
CNT 15
PLU#7
ROAST
CNT 25.96
PLU#28
UNLEADED
CNT 1488.47
PLU#33
NAILS
CNT 161.25
ETHAN No.000228 00000
DATE 11/10/1999 WED TIME 15:47
ER-5215M Electronic Cash Register v2.23 Sample Reports • 173
Open Check
Open check number and balance.
Clerk responsible for the check.
Total of all open checks.
DATE 11/10/1999 WED TIME 15:59
X 1 REPORT 00001
--------------------------------
OPEN CHECK
CHECK : 3 $24.07
MOLLY
CHECK : 4 $45.42
ETHAN
CHECK : 5 $24.50
ETHAN
CHECK : 6 $28.33
ETHAN
********************************
OPEN CHK TOTAL 122.32
ETHAN No.000243 00000
174 • Sample Reports ER-5215M Electronic Cash Register v2.23
Balancing Formulas
+/- Net Sales
+
+
+
+
+
=
+
+
=
PLU Sales Total
Tax 1
Tax 2
Tax 3
Tax 4
Sale Coupon Amouts
Sale Percent Discounts
Sale Surcharge Amounts
Net Sales
+/-
+
+
+
+
+
+
+
+
+
+
+
=
+
=
Gross Sales
Net Sales
Negative PLU Total
Item Coupon Total
Item Percent Discount
Sale Coupon Amounts
Sale Percent Discounts
Credit Tax 1
Credit Tax 2
Credit Tax 3
Credit Tax 4
Merchandise Return
Void Positon Total
Mix & Match Total
Gross Sales
$ Example
$
$
$
$
$
$
$
$
$
$ Example
$
$
$
$
$
$
$
$
$
$
$
$
$
$
ER-5215M Electronic Cash Register v2.23 Sample Reports • 175
Integrated Payment Appendix
One Day Example of Credit Authorization
Open Batch
NOTE: To present things in a logical order, OPEN BATCH is shown at the beginning of the day, but in practical day-to-day operation it is recommended to open a new batch right after closing today’s batch, so it is ready to go for the next day.
1. Turn the control lock to the Z position.
2. Enter 501, press SBTL.
3. The message “WAITING RESP.” displays momemtarily, then the message “REPORT
MODE” returns. No printing occurs.
ER-5215M Electronic Cash Register v2.23 Integrated Payment Appendix • 177
Sample Transaction
1. Register a normal transaction. Press the appropriate CHARGE key. The message
‘SLIDE CARD” displays:
2. Swipe the card. The message “SLIDE CARD.” continues to displays until the card verification is complete.
3. When verification is complete, the draft is printed.
Note: If multiple documents are to be printed, the message “CLEAR / CASH” displays. Tear off the printer paper, and press CASH to resume printing.
Sample Draft
5/26/04 10:10 00001
SALE $2.00
************6301
APP: VITAL8
REF: 41415013334
REC NO : 1
X___________________________
I AGREE TO PAY ABOVE
TOTAL AMOUNT ACCORDING
TO CARD ISSUER AGREEMENT
Sample Draft – With Gratuity
To print the tip entry line, see System Option programming (see page 108 of this manual) and set address #26 on the ER-380M or address #29 on the ER-52XXM.
5/26/04 10:10 00001
SALE $2.00
************6301
APP: VITAL8
REF: 41415013334
REC NO : 1
TIP_____________________________
TOTAL___________________________
X___________________________
I AGREE TO PAY ABOVE
TOTAL AMOUNT ACCORDING
TO CARD ISSUER AGREEMENT
178 • Integrated Payment Appendix ER-5215M Electronic Cash Register v2.23
Manual Card Entry
1. Register a normal transaction. Press the appropriate CHARGE key. The message
‘SLIDE CARD” displays.
2. If card will not read, press CLEAR once, the message “ENTER ACCT NO” displays.
3. Enter the account number and press CASH (or press Clear twice to abort the transaction.)
4. The message “ENTER EXP DATE” displays. Enter the 4-digit expiration date and press
CASH
.
5. When verification is complete, the draft is printed.
Note: If multiple documents are to be printed, the message “CLEAR / CASH” displays. Tear off the printer paper, and press CASH to resume printing.
Merchandise Return
Complete the merchandise return transaction as you would a normal transaction. Press MDSE RTRN prior to entering each returned item.
1. Register a normal transaction. Press the appropriate CHARGE key. The message
“SLIDE CARD” displays.
2. Swipe the card. The message “SLIDE CARD” continues to display until the card verification is complete.
3. When verification is complete, the draft is printed.
Note: If multiple documents are to be printed, the message “CLEAR / CASH” displays. Tear off the printer paper, and press CASH to resume printing.
Sample Draft
5/26/04 10:42 1
SALE -2.00
************6301
APP: *7
REF: 00003
REC NO : 3
X___________________________
I AGREE TO PAY ABOVE
TOTAL AMOUNT ACCORDING
TO CARD ISSUER AGREEMENT
ER-5215M Electronic Cash Register v2.23 Integrated Payment Appendix • 179
Void Transaction
Transaction Void allows a transaction to be removed from the batch and not reported to the cardholder statement.
1. Turn the keylock to the VOID position.
2. Register a normal transaction.
3. Press the appropriate CHARGE key. The message “SLIDE CARD” displays
4. Swipe the card. The message “ENTER APP CODE” displays.
5. Enter the authorization code printed for the transaction to be voided, press CASH. . The message “ENTER REF NO” displays.
NOTE: The approval code is an alphanumeric entry. You must use the alpha code chart to determine the numeric entries. For example the approval code “VITAL8” would be entered as
“086 073 084 065 076 056”.
6. Enter the Reference number from the transaction to be voided; press CASH. The transaction is found and the original record removed.
Local Total Report
Run an Issue Local Total report to confirm that credit totals match the financial report before closing the batch. See “Issue Local Total” on page 183.
Tip (Gratuity) Entry
Gratuities (tips) indicated by the customer on the payment draft must be entered into the ECR before the batch is closed.
1. Turn the key lock to the Z position, enter 510 and press SUBTOTAL.
2. At the message “ENTER REC NO.”, enter the record number of the transaction and press
CASH/TEND
.
3. At the message “ORIG TRAN AMOUNT”, enter the original transaction amount and press CASH/TEND.
4. At the message “TIP AMOUNT”, enter the tip amount and press CASH/TEND.
5. If the record number and transaction number are valid, the tip amount is entered in the batch and a tip entry chit prints as shown below.
Sample Tip Chit
DATE 09/27/2004 MON TIME 10:41
SALE AMOUNT: $426
TIP AMOUNT: $1.50
REF: *
REC: 2
EMPLOYEE1 NO.000023 REG 01
180 • Integrated Payment Appendix ER-5215M Electronic Cash Register v2.23
Close Batch
NOTE: To present things in a logical order, OPEN BATCH is shown at the beginning of the day, but in practical day-to-day operation it is recommended to open a new batch right after closing today’s batch, so it is ready to go for the next day.
1. Turn the control lock to the Z position.
2. Enter 502, press SBTL.
3. The message “WAITING RESP.” displays momemtarily. When communication is complete, the Local Batch Status prints and the batch is closed. The message “REPORT
MODE” returns.
Close Batch
See Explanations
DATE 5/24/2004 WED TIME 10:34
**** LOCAL BATCH STATUS ****
0 4 3 3 2.00 0 .00
CLERK 1 000065 00000
Local Batch Status Explanations:
(From Left to Right)
o
4
Batch Status C=Closed/O=Open/X=Incomplete
Batch Number
3
3
Batch Transaction Count
Batch Item Count
2.00 Batch Balance
0 Batch Forwarded Transaction Count
.00 Batch Forwarded Balance
ER-5215M Electronic Cash Register v2.23 Integrated Payment Appendix • 181
Reset Mode Procedures
DataTran Function Table
Function
Initialize EFT
Open Batch
Close Batch
Clear Current Batch
Procedure
Z-Mode
Z-Mode
Z-Mode
: Enter 500, press SBTL
: Enter 501, press SBTL
: Enter 502, press SBTL
Change Batch Number
Issue Local Total
Issue Transaction
Issue Batch Status
S-Mode
: Enter 503, press SBTL*
Z-Mode
Z-Mode
Z-Mode
: Enter 504, press SBTL
: Enter 505, press SBTL
: Enter 506, press SBTL
Dial In Load
Dial Out Load
Tip Entry
Z-Mode
: Enter 507, press SBTL
Z-Mode
: Enter 508, press SBTL
Z-Mode
Z-Mode
: Enter 509, press SBTL
: Enter 510, press SBTL
Pin Pad Initialize
Close Batch with Debit
Z-Mode
Z-Mode
: Enter 511, press SBTL
: Enter 512, press SBTL
* Version 6.8 or later; earlier versions use Z mode.
Initialize EFT
Z-Mode
: Enter 500, press SBTL
Select Initialize EFT to verify communications, software versions and installed networks.
List of Installed Networks
Status of Installed
DATE 5/24/2004 THU TIME 16:15
** LIST INSTALLED NETWORKS **
VS2 CHK GFT --- VER:4.00
ON ON ON OFF
CLERK1 000066 00000
Software Version
Clear Curr Batch
S-Mode
: Enter 503, press SBTL
The clear batch command erases all the current batch transactions from the DataTran memory even if they have not been settled. A LOCAL TRANSACTION INQUIRY should be printed prior to clearing
the batch.
This will ensure that the operator has the transaction detail to re-enter if required.
This operation should only be done under the direction of DATACAP.
182 • Integrated Payment Appendix ER-5215M Electronic Cash Register v2.23
Chg Batch Number
Z-Mode
: Enter 504, press SBTL
(At the ENTER BATCH NO message, enter the new number, press CASH.)
The change batch number command is used to assign a new batch number to an existing batch. It is used with certain credit card processors to rectify settlement problems. It is used infrequently.
(Attempt to change batch number will be denied if bank does not allow the feature.)
Issue Local Total
Z-Mode
: Enter 505, press SBTL
This report is added for ease of customer balancing actual totals in the Datatran to the system wide reports. A summary of each kind of credit card and a batch total should match the totals within the
ER-380M/ER-5200M report before the Settle Batch is attempted.
DATE 5/24/2004 WED TIME 10:55
****LOCAL TOTAL REPORT ****
AMEX .00 0
VISA 120.32 5
MASTER .00 0
DISCOVER .00 0
PRIVATE LABEL .00 0
DINERS .00 0
JCB .00 0
DEBIT .00 0
TOTAL 120.32 5
CLERK 1 000069 00000
ER-5215M Electronic Cash Register v2.23 Integrated Payment Appendix • 183
Issue Transaction
Z-Mode
: Enter 506, press SBTL
The Local Transaction Report contains details of each transaction in the current batch.
Example
(See Appendix for report key.)
DATE 5/24/2004 WED TIME 10:59
*** LOCAL TRANSACTION REPORT ***
1 A 54 ************6301 0501 1 V
ITAL6 * 100.00 * * * * * 4 * 052
604 113803 5 @ NY * * 00 * * D 1
00 00 * * * 00001 * * * * * 0524
04 113803 * * * * 00 *
CLERK 1 000070 00000
Issue Batch Status
Z-Mode
: Enter 507, press SBTL
The Local Batch Status Report also prints when a batch is closed.
See
DATE 5/24/2004 WED TIME 10:34
**** LOCAL BATCH STATUS ****
0 4 3 3 2.00 0 .00
CLERK 1 000065 00000
Local Batch Status Explanations:
(From Left to Right)
3
3
O
4
Batch Status C=Closed/O=Open/X=Incomplete
Batch Number
Batch Transaction Count
Batch Item Count
2.00 Batch Balance
0 Batch Forwarded Transaction Count
.00 Batch Forwarded Balance
184 • Integrated Payment Appendix ER-5215M Electronic Cash Register v2.23
Dial In Load/Dial Out Load
Z-Mode
: Enter 508, press SBTL (Dial In Load)
Z-Mode
: Enter 509, press SBTL (Dial Out Load)
If instructed by Datacap support, you can use these options to update DataTran software. Choose
Enable Dial In Load to allow Datacap to call the DataTran and send updates. Choose Enable Dial Out
Load to call Datacap to connect. You will be required to enter the phone number and terminal I.D.
Required ECR Programs
1. You must set EFT status for the port you are using. See RS-232 Communication Option Programs on page 85. Set device function to “EFT Device” and set BAUD to “2400”.
2. See System Option Programming on page 108. Set address #29 to 0 for Normal Draft with Normal
Buffer Use. Add the value of 2 to your current value for a draft with a tip line.
3. See Print Option Programming on page 114. Set address #34 for the number of DataTran receipt copies you wish to print (0-99). Set option #35 as necessary to mask the card number and/or expiration date.
4. See CHARGE 1-8 - Function Key Options on page 126. Set option N5 to reflect the type of payment:
Credit, Debit or Gift (check with your representative for availability of gift card processing).
Local Transaction Report Key
A B C D E F G H I J K H I J K L M N O P Q R S T [U V WX Y Z AA BB]
Field Description
M
N
O
P
I
J
K
L
E
F
G
H
A
B
C
D
Q
R
S
T
U
V
Transaction Sequence Number
Transaction Status
Network Transaction Code
Credit Card Account Number
Expiration Date
Card Reader Flag
Approval Code
Reference Number
Transaction Amount
4
Operator ID
Min
AMEX Category or Product Code
Arrival Date
Departure Date
Gratuity Amount
Media Type
Special Program Code
Transaction Date
1
1
3
3
3
1
1
1
3
1
3
Transaction Time
Authorization Source Code
Card Holder ID 1
PS2000 or MIC Payment Service Indicator 1
PS2000 Transaction ID or 15
1
4
1
1
1
10
11
1
6
4
1
1
1
15
1
3
Max Type
5 Numeric
Alphanumeric
38
Numeric
1
16
16
11
10 Alphanumeric
Alphanumeric
6
6
Numeric
2
1
Numeric
Alphanumeric
Alphanumeric
Numeric
Alphanumeric
Alphanumeric
Numeric
Numeric
Numeric
Numeric
Numeric
4
1
Numeric
Numeric
Numeric
Alphanumeric
Alphanumeric
ER-5215M Electronic Cash Register v2.23 Integrated Payment Appendix • 185
W
X
Y
MIC Banknet Reference Number
MIC Banknet Authorization Date
MIC POS Entry Mode
MIC Mag Stipe Error Code
PS2000 Validation Code
Authorization Response Code
PS2000 Authorization Currency Code or 3
MIC Entry Mode Change Indicator
MIC Track Data - CVC Error
MIC Track Data - Error Code
ZMerchant Category Code
AAEntry Mode 2
BBOriginal Authorized Amount
9
4
4
3
4
2
3
1
9
4
1
1
1
1
2
11
Alphanumeric
Numeric
1
1
Alphanumeric
Alphanumeric
Alphanumeric
2 Alphanumeric
Alphanumeric
1
1
1
2
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
2
Numeric
Alphanumeric
Local Transaction Report Field Definitions
A. Transaction Sequence Number: The DataTran will use this field to return the internal sequence number assigned to each accessed transaction.
B. Transaction Status: The DataTran will use this field to return the current status of each accessed transaction.
Allowed values: “A” = Authorized but not captured, “C” = Captured, “F” = Forced Entry, or “V” = Void.
C. Network Transaction Code: When available, the DataTran will use this field to return the service provider’s code assigned to each accessed transaction.
D. Credit Card Account Number: The DataTran will use this field to return the card account number used in each accessed transaction .
E. Expiration Date: The DataTran will use this field to return the expiration date of the credit card used in each accessed transaction.
Format: “YYMM” or “MMYY” (“YY” = year and “MM” = month).
F. Card Reader Flag: The DataTran will use this field to return the type of account number entry used in each accessed transaction.
Allowed values: 0 = Hand entered account number, or 1 = Entered by card reader.
G. Approval Code: The DataTran will use this field to return the approval code of each accessed transaction.
H. Reference Number: When available, the DataTran will use this field to return the reference number of each accessed transaction.
I. Transaction Amount: The DataTran will use this field to return the sales amount of each accessed transaction.
Format: -9999999.99 (decimal point required).
J. Operator ID: When available, the DataTran will use this field to return the cashier or operator ID number entered in each accessed transaction.
K. AMEX Category or Product Code: When available, the DataTran will use this field to return the American
Express product or category code of each accessed transaction.
L. Arrival Date: When available, the DataTran will use this field to return the customer’s arrival date entered in each accessed transaction.
Formats: “MMDDYY” (“MM” = month, “DD” = day, and “YY” = year).
M. Departure Date: When available, the DataTran will use this field to return the customer’s departure date entered in each accessed transaction.
Formats: “MMDDYY” (“MM” = month, “DD” = day, and “YY” = year).
N. Gratuity Amount: When available, the DataTran will use this field to return the gratuity amount entered in each accessed transaction.
Format: -9999999.99 (decimal point required).
O. Media Type: The DataTran will use this field to return the media type used in each accessed transaction:
2 = American Express 6 = Private Label
3 = Visa 7 = Diner’s Club or Carte Blanche
186 • Integrated Payment Appendix ER-5215M Electronic Cash Register v2.23
4 = MasterCard 8 = JCB
5 = Discover 9 = Debit
P. Special Program Code: When available, the DataTran will use this field to return the special program code entered for each accessed transaction.
Q. Transaction Date: The DataTran will use this field to return the date of each accessed transaction.
Formats: “MMDDYY” (“MM” = month, “DD” = day, and “YY” = year).
R. Transaction Time: The DataTran will use this field to return the time of each accessed transaction.
Format: “HHMM” (“HH” = military hours and “MM” minutes).
S. Authorization Source Code: When available, the DataTran will use this field to return the Authorization
Source Code of each accessed transaction.
T. Card Holder ID: When available, the DataTran will use this field to return the Card Holder ID type of each accessed transaction.
U. Payment Service Indicator: When available, the DataTran will use this field to return the Payment Service
Indicator (also referred to as the ACI field) of each accessed transaction.
V. Transaction ID: When available, the DataTran will use this field to return either the PS2000 Transaction ID number or MIC data of each accessed transaction.
W. Validation Code: When available, the DataTran will use this field (also known as the ACI field) to return the validation code of each accessed transaction.
X. Authorization Response Code: When available, the DataTran will use this field to return the authorization response code of each accessed transaction.
Y. Authorization Currency Code: When available, the DataTran will use this field to return the authorization currency code of each accessed transaction.
Z. Merchant Category Code: When available, the DataTran will use this field to return the merchant category code of each accessed transaction.
AA. Entry Mode: When available, the DataTran will use this field to return the entry mode of each accessed transaction.
BB. Original Authorization Amount: When available, the DataTran will use this field to return the original authorization amount of each accessed transaction.
Format: -9999999.99 (decimal point required).
ER-5215M Electronic Cash Register v2.23 Integrated Payment Appendix • 187
188 • Integrated Payment Appendix ER-5215M Electronic Cash Register v2.23
Index
#
#/No Sale Key descriptor programs 119
Function Key Programs 131
%
%1-%5 Keys
Function Key Programs 141 rate/amount programming 120
A
Add Check
Function Key Programs 122
Operation 38
Auto Cutter enable optional 109 auto-scale status for PLU 95
B
Balancing Formulas 173
Beeper active? 107
Break Points 91
C
Cancel 37
Function Key Programs 122
Cash Declaration
Operation 68 programming 107, 109
Cash drawer open in training? 107
ER-5215M Electronic Cash Register v2.23
open on reports? 107
Cash Tender 42
Function Key Programs 123
Cash-In-Drawer Limit Programming 157 charge posting enabling 109 operations 59
Charge Tender 43
Function Key Programs 124
Check #
Function Key Programs 127
Check Cash
Function Key Programs 126
Check Change Limit 157
Check Endorsement
Function Key Programs 126
Check Tender 42
Function Key Programs 125
Clearing Memory 74
Clerk
Descriptor Programming 145
Drawer Assignment 145
Programming 144
Report 168
Report Descriptors Programming 152
Secret Code Programming 144 sign on method 107
Sign-On/Sign-Off 22
Staydown or Popup 107
Clerk Interrupt 45 programming 109 closed drawer, enforced 107
Compulsory non-add number status for PLU 95 compulsory tendering
Cash key 123
Charge key 124 compulsory validation
% key 141 add check key 122
Cash key 123 charge key 124
Check Cash key 126
Check key 125
Drive Thru key 128
Error Correch key 129
Food Stamp Tender key 130
Mdse Return key 131
Paid Out key 133
Recd Acct key 134
Service key 136
Tax exempt key 138
Waste key 140 condiment compulsory status for PLU 95 status for PLU 95
Consolidation of like items on check track 114
Control Keys 14
Control Lock 14
Currency Conversion 62
Rate program 121
Index • 189
Currency symbol 114
D
Date format option 107 programming 158
Decimal place option 107
Default Program 88
Descriptor Code Chart 102
Descriptor Programming
PLU 101 direct multiplication enable 108
Drive Thru 39 compulsory 108
Function Key Programs 128 operations 57
E
Eat-In 39 compulsory 108
Function Key Programs 128
Enforce closed drawer 107
Error Correct 33
Function Key Programs 129
F
Fast Food Drive Thru operations 57
Financial Report 162
Descriptor Programming 150
Food Stamp eligible status for PLU 95
Operations 63
Food Stamp Subtotal
Function Key Programs 129
Food Stamp Tender
Function Key Programs 130
Function Key
Assignment 80
Codes 81
Descriptions 17
Descriptor 119
HALO 120
Options 118
Programming 118
G
gallonage status for PLU 95
Goods & Services Tax (GST) 89
190 • Index
Grand total net or gross 115 graphic logo print on guest check 116 print on receipt 115 user or default 116
Group
Assignment PLU 98
Programming 146
Report 170
Guest
Function Key Programs 130
H
Hard Check operations 54
Hash normal or non-add? 108 status for PLU 95
I
inactive status for PLU 95
Initial Clear 16
Inventory
Stock Amount Programming 100
J
Journal font, small or normal 115
Sample 13
K
Keyboard Expansion 82
L
Link Programming
PLU 103
M
Machine Number Programming 160
Macro
Key Sequence Programming 148 name programming 154 remove 148 manager control
ER-5215M Electronic Cash Register v2.23
% key 141 add check key 122
Cancel key 122
Cash tendering 123 charge tendering 124
Check Cash key 126
Check tendering 125
Error Correct 129
Mdse Return 131
Modifier key 132 negative sales 107
No Sale function 131
P/O key 133
Promo key 133
R/A key 134
Scale key 135
Tare 137
Tip 139
Void 140
Waste key 140
Memory
All Clear 74
Allocation 77
Clear Grand Total 75
Clear PLU File 75
Clear Totals/Counters 74
Clearing 74
Merchandise Return 35
Function Key Programs 131
Mix & Match Discount
Programming 142
Programming for PLU 105
Modifier
Function Key Programs 132
Operations 29 staydown/popup 109 multiple buffered receipts system option 107
N
negative sale control system option 107 status for PLU 95
NLU
Code Number Programming 156
Operations 24
No Sale 46
Non-Add Number 46
O
Open Check Report 172
Open drawer alarm programming 107
ER-5215M Electronic Cash Register v2.23
P
Paid Out 47
Function Key Programs 133
Paper sensor enable 108
Percentage Key (%)
Registrations 30
PLU
Auto Tare Programming 97
Deleting 104
Descriptor Programming 101
Group Assignment 98
Link Programming 103
Mix & Match Programming 105
Numeric Entries 27
Options - Reference Information 96
Price/HALO Programming 99
Programming 93
Report 167
Status Programming 94
Stock Amount Programming 100 post tendering 44 system option 107
Posting Guest Checks
Hard Check 54
Manual P/B 50
Soft Check 51 preset override status for PLU 95 status for % Key 141 status for PLU 95 tender keys (macros) 19
Previous Balance
Function Key Programs 132
Previous Item Void 34
Price/HALO Programming 99
Allow a second receipt 115
Audaction total on the Financial report 113 average items per customer 115 average sales per customer 115 clerk name 113 clerk report with financial 113 consecutive number 113
Consolidation of like items on check track 114 date 113 date on hard check 115
Grand total on financial report 113 graphic logo on guest check 116 graphic logo on receipt 115 gross total on financial report 114
Kitchen Print Options 114 machine number 113 media total on clerk report 113 negative journal items in reverse print 115 percentage of sales on the PLU report 113
PLU number and descriptor 115
PLU sale item number 113 preamble/postamble 115
Index • 191
status for PLU 95
Subtotal 113 subtotal without tax 114
Tax amount 114 tax rate 114 tax symbol 113 taxable totals 114 time 113 training mode message 114
VAT breakdown 114
Void/Return totals on the Financial report 113 when polling reports 115
Z counter 113 zero skip on clerk 113 zero skip on financial 113 zero skip on PLU report 113
Print Check
Function Key Programs 134
Print Option
Programming 112
Table 113
Priority print on KP 115
Program Scans 161
Promo
Function Key Programs 133
Operations 58
R
Receipt
Message Programming 149
On and Off 23
Sample 12
Receipt on Request 45
Received on Account 47
Function Key Programs 134
Report Samples
Clerk Report 168
Financial Report 162
Group Report 170
Individual Clerk 169
Open Check Report 172
PLU Report 167
Stock Report 171
Time Report 166
Report Table 71
Reports 70 reset consecutive number system option 107 reset grand total 107 rounding rules system option 108
RS-232 Communication Option Programs 83
S
Sample Journal 13
Sample Receipt 12
192 • Index
Scale
Function Key Programs 135
Operations 64 status for PLU 95
Tare Weight Programming 159
Self Tests 75
Service
Function Key Programs 136 single item status for PLU 95
Soft Check operations 51
Split pricing deactivate 108
Split Tender 44
Stock
Amount Programming 100
Report 171 status for PLU 95
Straight Percentage Tax Rate 89, 90
Subtotal
Function Key Programs 136
Swedish rounding 109
System Option Programming 106
System Option Table 107
T
Table #
Function Key Programs 137
Table Service 48
Take-Out 39 compulsory 108
Function Key Programs 128
Tare
Function Key Programs 137
Tare Weight Programming 159
Tax Exempt
Function Key Programs 138
Tax Shift Operations 40
Tax Table Programming 91 taxable status for % Key 141 status for PLU 95
Time programming 158
Time Report 166
Tip
Function Key Programs 139
Training Mode 45 enter/exit 45, 109
Transaction Void 36
Tray Subtotal
Operation 38
U
Updating Firmware 85
ER-5215M Electronic Cash Register v2.23
V
Validate
Function Key Programs 139 tender or total? 108
Value added tax (VAT) 89
Void
Control Lock Position 36
Function Key Programs 140 volume unit 114
W
Waste
Function 58
Function Key Programs 140
Weight symbol 135
X
X
lock position control See manager control
Z
Z counters
Reset 108 zero skip on clerk 113 on financial 113 on PLU report 113
ER-5215M Electronic Cash Register v2.23 Index • 193
Manual Revision Record
V2.11
V2.12
V2.13
V2.14
V2.15
V2.16
V2.17
V2.18
V2.19
V2.20
V2.21
V2.22
V2.23
Edition
V2.2
V2.3
V2.4
V2.5
V2.6
V2.7
V2.8
V2.9
V2.10
Date published
01/03/2006
01/18/2006
06/02/2006
10/13/2006
10/23/2006
1/29/2007
3/15/2007
6/15/2007
7/12/2007
9/20/2007
12/14/2007
4/25/2008
7/24/2009
8/23/2010
5/6/2011
6/16/2011
8/23/2011
6/6/2012
8/2/2012
9/17/2012
1/08/2013
3/05/2013
Revison contents
Starting KP # Program (Prg 1900) added
Added System option #32
Group Prg Gift Card Option added
Port Settings for Ellix 20 printer corrected (p. 84)
Correct P-Mode, print option #35, Yes=1, No=0
Added System Options 33-34, RS232 Port PDC Device
Correct Scale Operation Sequences (p.65)
Added Mix/Match Taxable option to System Option #32
(see p.109), DataTran Logo Message Program Scan
(P.161)
Corrected Print Option #18, p. 114. KP# prints on receipt, not requisition.
Clear Batch Operation requires S mode, software version
6.8 or later, p.180
Added GFT NSF EFT function to Charge key program and print option 36.
Updated default memory allocation; print option #25 corrected
Version 7.8 release included ‘Not Fount PLU” p. 68
Ounce scale setting added to RS-232 options.
Datatran Message Program corrected, p. 155
Scale Key option N3 updated
PC Connection Cable updated.
Balancing formula updated.
Tip function clarified.
Not Found PLU Error Improved.
Updated Batch Status explanations. Added options for
Canadian rounding--Subtotal Function Key Program &
System Option #21 & 22. Canadian rounding requires software version 9.3 or later.
194 • Manual Revision Record ER-5215M Electronic Cash Register v2.23
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Table of contents
- 11 Using This Manual
- 11 Using Flowcharts
- 12 Basic Features and Functions
- 13 Display
- 14 Receipt Printer
- 15 Journal Printer
- 16 Control Lock
- 17 Keyboards
- 18 Initial Clear
- 19 Function Key Descriptions
- 24 Clerk Sign-On/Sign-Off
- 24 Direct Sign-On
- 25 Coded Sign-On
- 25 Receipt On and Off
- 26 PLU Registrations
- 26 NLU (Keyboard PLU) Entries
- 29 Numeric PLU Entries
- 31 Modifier Entries
- 32 Percentage Key (%) Registrations
- 35 Void and Correction Operations
- 35 Error Correct
- 36 Previous Item Void
- 37 Merchandise Return
- 38 VOID Control Lock Position (Transaction Void)
- 39 Cancel
- 40 Subtotal Operations
- 40 Subtotal
- 40 Add Check (Tray Subtotal)
- 41 Eat-In/Take-Out/Drive Thru Operations
- 42 Tax Shift Operations
- 44 Tendering Operations
- 44 Check
- 45 Charge
- 46 Split Tender
- 46 Post Tendering
- 47 Receipt on Request
- 47 Training Mode
- 47 Clerk Interrupt
- 48 Non-Add Number
- 48 No Sale
- 49 Received on Account
- 49 Paid Out
- 50 Table Service Restaurant Operations
- 50 Overview
- 52 Posting Guest Checks Manually with the Previous Balance Key
- 53 Soft Check
- 56 Hard Check
- 59 Fast Food Drive Thru
- 60 Promo Function
- 60 Waste Function
- 61 Charge Posting Operations
- 64 Currency Conversion
- 65 Food Stamp Operations
- 66 Scale Operations
- 66 Direct Scale Entry
- 66 Manual Weight Entry
- 67 Scale with Automatic Tare Entry
- 67 Scale with Manual Tare Entry
- 67 Integrated Payment Operations
- 68 Not Found PLU
- 68 Not Found PLU: Quick Entry
- 68 Not Found PLU: Detail Entry
- 68 Not Found PLU Report
- 69 Introduction
- 70 Cash Declaration
- 72 System Reports
- 72 Running a Report – General Instructions
- 73 Report Table
- 75 Overview
- 76 Clearing Memory
- 76 Memory All Clear
- 76 Clear All Totals and Counters
- 77 Clear Grand Total
- 77 Clear PLU File
- 77 Self Tests
- 78 EPROM Information
- 79 Memory Allocation
- 79 Memory Expansion
- 79 Memory Calculation Worksheet
- 80 Memory Allocation Program
- 81 Memory Allocation Program Scan
- 82 Function Key Assignment Programming
- 83 Function Key Codes
- 84 ER-5215M Keyboard Expansion
- 85 RS-232 Communication Option Programs
- 85 RS-232 Option Chart
- 87 Updating Firmware Program
- 87 Update Files
- 87 PC Connection Cable
- 88 Update Program Area
- 89 Update Boot Area
- 90 Default Program
- 91 Tax Programming
- 92 Straight Percentage Tax Rate Programming
- 93 Tax Table Programming
- 95 PLU Programming
- 96 Program 100 - PLU Status Programming
- 99 Program 110 - PLU Auto Tare Programming
- 100 Program 150 - PLU Group Assignment
- 101 Program 200 - PLU Price/HALO Programming
- 102 Program 250 - PLU Stock Amount Programming
- 103 Program 300 - PLU Descriptor Programming
- 105 Program 350 - PLU Link Programming
- 106 Program 400 – PLU Delete Programming
- 107 Program 450 – PLU Mix and Match Programming
- 108 System Option Programming
- 109 System Option Table
- 112 System Options - Reference Information
- 114 Print Option Programming
- 115 Print Option Table
- 120 Function Key Programming
- 120 Program 70 - Function Key Options
- 121 Program 80 - Function Key Descriptor
- 122 Program 90 - Function Key HALO
- 123 Instructions for Currency Conversion Rate - Program
- 124 ADD CHECK - Function Key Options
- 124 CANCEL - Function Key Options
- 125 CASH - Function Key Options
- 126 CHARGE 1-8 - Function Key Options
- 127 CHECK - Function Key Options
- 128 CHECK CASHING - Function Key Options
- 128 CHECK ENDORSEMENT - Function Key Options
- 129 CHECK # - Function Key Options
- 130 DRIVE THRU / EAT IN / TAKE OUT - Function Key Options
- 131 ERROR CORRECT - Function Key Options
- 131 F/S Subtotal - Function Key Options
- 132 F/S TEND - Function Key Options
- 132 GUEST - Function Key Options
- 133 #/NS - Function Key Options
- 133 MDSE RETURN - Function Key Options
- 134 MODIFIER 1-5 - Function Key Options
- 134 PBAL - Function Key Options
- 135 PROMO - Function Key Options
- 135 PAID OUT 1-3 - Function Key Options
- 136 PRINT CHECK - Function Key Options
- 136 RECD ON ACCT 1-3 - Function Key Options
- 137 SCALE - Function Key Options
- 138 SERVICE - Function Key Options
- 138 SUBTOTAL - Function Key Options
- 139 TARE - Function Key Options
- 140 TAX EXEMPT - Function Key Options
- 141 TIP - Function Key Options
- 141 VALIDATE - Function Key Options
- 142 VOID - Function Key Options
- 142 WASTE - Function Key Options
- 143 %1-%5 Function Key Options
- 144 Mix and Match Discount Programming
- 144 Program 600 – Trip Level Programming
- 145 Program 601 – Price Programming
- 145 Program 610 – Mix & Match Descriptor Programming
- 146 Clerk Programming
- 146 Program 800 - Secret Code Programming
- 147 Program 801 - Drawer Assignment
- 147 Program 810 - Clerk Descriptor Programming
- 148 Group Programming
- 150 Miscellaneous Programming
- 150 Program 1500 - Macro Key Sequence Programming
- 151 Program 700 - Logo/Endorsement Message Programming
- 152 Program 701 - Financial Report Descriptor Programming
- 154 Program 710 - Clerk Report Descriptor Programming
- 156 Program 711 - Macro Name Programming
- 157 Program 720 – DataTran Message Program
- 158 Program 1000 - NLU Code Number Programming
- 159 Program 1100 - Cash-In-Drawer Limit Programming
- 159 Program 1200 - Check Change Limit Programming
- 160 Program 1300 - Date and Time Programming
- 161 Program 1400 - Scale Tare Weight Programming
- 162 Program 1600 - Machine Number Programming
- 162 Program 1900 – Starting Kitchen Printer Order Number
- 163 Program Scans
- 164 Financial
- 170 Clerk
- 171 Individual Clerk
- 172 Groups
- 173 Stock
- 174 Open Check
- 175 Balancing Formulas
- 177 One Day Example of Credit Authorization
- 177 Open Batch
- 178 Sample Transaction
- 179 Manual Card Entry
- 179 Merchandise Return
- 180 Void Transaction
- 180 Local Total Report
- 180 Tip (Gratuity) Entry
- 181 Close Batch
- 182 Reset Mode Procedures
- 182 DataTran Function Table
- 182 Initialize EFT
- 182 Clear Curr Batch
- 183 Chg Batch Number
- 183 Issue Local Total
- 184 Issue Transaction
- 184 Issue Batch Status
- 185 Dial In Load/Dial Out Load
- 185 Required ECR Programs
- 185 Local Transaction Report Key