Exacom | VCR-2020 | User guide | Exacom VCR-2020 User guide

EXACOMtm
MODEL VCR-2020
DIGITAL VOICE CALL RECORDER
USER Guide
7000133B
EXACOM, Inc.
99 Airport Road
Concord, New Hampshire
(603) 228-0706
EXACOM
VCR-2020
2
COPYRIGHT
Copyright 1991, 92, 93, 94, 95, 96 all rights reserved by EXACOM, Inc.
No part of this publication, software, or product may be recreated,
reproduced, transmitted, transcribed, or translated into any other computer
or other languages, in any way without the express written consent of
EXACOM, Inc.
DISCLAIMER
EXACOM, Inc. makes no representations or warranties with respect to
this publication, software, or product and specifically disclaims any implied
warranties of merchantability or fitness for any particular purpose.
EXACOM, Inc. further reserves the right to revise this publication, software,
or product and make changes without any obligation to notify any person of
such revisions.
LIMITATION OF LIABILITY
EXACOM, Inc. will not be liable for any damages, including any lost
profits, lost savings or other incidental or consequential damages arising out
of the use or inability to use this product, even if EXACOM, Inc. or its
authorized dealer has been advised of the possibility of such damages, or for
any claim by any other party.
EXACOM, Inc. will have its liability limited to the repair or
replacement of the supplied original program diskette, associated publication
and any part or parts of the product or system for the period of the warranty.
WARRANTY
EXACOM, Inc. will warrant this product against defects in material
and workmanship under a limited warranty for a period of one year from the
date of shipment. During this one year period the liability and obligation of
EXACOM, Inc. will be expressly limited to the replacement or repair of any
part or parts of this product or system. This warranty does not apply to the
product if it is operated under conditions other than those for which the
system was designed. Also, this warranty does not apply if the product has
been altered in any way which would be detrimental to the performance or
life of the product, or by misapplication, misuse, negligence, or accident.
After the expiration of the warranty period, EXACOM, Inc. will
provide the same repair and replacement service at the then-current rate for
materials and services.
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EXACOM
VCR-2020
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ISSUE CONTROL (VCR - 2020)
ISSUE
A
B
DATE
11-01994
5-23-1996
CHANGE
Original Draft
Update
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EXACOM
4
VCR-2020
SECTION
PAGE
1.0 - INTRODUCTION
1.0
About This Manual ......................................................... 6
1.2
Physical Description ........................................................ 6
1.2.1
System Processor............................................................ 6
1.2.2
Operator Console............................................................ 6
2.0 - OPERATOR FUNCTIONS
2.1.0
Controls and Indicators ...................................................10
2.1.1
SUPERVISOR Key ........................................................10
2.1.2
- VOLUME +..............................................................10
2.1.3
RECORD Jack..............................................................10
2.1.4
HEADSET Jack ............................................................10
2.1.5
Backlit LCD.................................................................10
2.1.6
Function Buttons ...........................................................11
2.1.6.1 FREV/FFWD/PLAY/STOP Button Functions in PLAY Mode ...12
2.2.0
VCR-2020 Operator Operating Modes .................................13
2.2.1
IDLE MODE ...............................................................13
2.2.2
MESSAGE SEARCH Mode .............................................13
2.2.3
MESSAGE PLAY Mode .................................................14
2.2.4
RECORD Mode ............................................................16
3.0 - VCR-2020 SUPERVISOR OPERATING MODE
3.0
Supervisor Key Requirement.............................................17
3.1
Supervisor Modes ..........................................................17
3.1.1
CONSOLE SELECT Mode ..............................................17
3.2
Supervisor MESSAGE SEARCH Mode ...............................18
3.2.1
Supervisor MESSAGE PLAY Mode ...................................18
3.2.2
Supervisor MONITOR Mode ............................................18
3.3.0
MEMORY STATUS Mode ..............................................19
3.4.0
TIME SET Mode...........................................................19
3.5.0
DATE SET Mode..........................................................20
3.6.0
IDLE Mode .................................................................20
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APPENDIX A - REGULATORY COMPLIANCE
A.1.0 Regulatory Information (FCC)...........................................21
A.2.0 Telco Notification ..........................................................21
A.3.0 Incidence of Harm .........................................................21
A.4.0 Changes in Service.........................................................21
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The EXACOM VCR-2020 Digital Voice Call Recorder System is a microprocessor
based digital voice storage and retrieval system. A shared logic architecture allows the
system to support up to twenty Operator Consoles (twenty telephone lines)
simultaneously. This advanced messaging capability is provided by a large, nonvolatile common voice storage medium.
Each Operator position of the VCR-2020 supports independent voice storage and replay
capabilities. In addition, any Operator position can be configured as a Supervisor
position --- providing that position with additional, advanced system management
features.
Additional features of the VCR-2020 include:
• Automatic time and date stamp messages
• Simultaneous record and playback
• Multiple message save
• Slow speed playback
• Automatic Number Identification (ANI) at each position
• Multi-line display and speaker at each position
• Real-time monitoring of any position from any position
• "Radio Mode" operation for uninterrupted recording/monitoring /playback
of radio traffic
1.0
About This Manual
This manual provides Operational and Supervisory personnel with an overview of the
VCR-2020 equipment, and specific information on all aspects of system operation.
This section, the Introduction, describes system physical features and functionality.
Section Two, Operator Functions, describe those system functions available to
Operational personnel. Section Three, Supervisory Functions, describes advanced
features available to Supervisory personnel.
1.2.0 Physical Description
The VCR-2020 is available in a Console Mount or a Desk Mount Version.
Functionally the two are exactly the same. The Console Mount version is also available
in a Dual Console Mount configuration which contains two CONSOLES in a single
rack mount chassis. A basic system consists of the System Processor and at least one
Operator Console (Figure 1a). When fully configured, the system will support up to
twenty (20) Operator Consoles (Figure 1b).
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1.2.1 System Processor
The System Processor contains the non-volatile storage medium, control electronics and
interfaces for each Operator Console. Interconnection between the System Processor
and each Operator Console is provided by standard four-wire telephone cabling and
connectors.
1.2.2 Operator Console
There are two configurations of the Operator Console -- one configuration is a tabletop, stand-alone unit; the second is a rack-mount model. designed to be mounted in a
standard communications console. These configurations are shown in Figure 2.
Figure 1a: The VCR-2020 can be configured with a single
Operator/Supervisor Console
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VCR-2020
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Figure 1b: Up to a total of twenty Operator/Supervisor Consoles
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VCR-2020
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Figure 2a: Table top desktop model
Figure 2b: Single/Dual rack mount (19"x 5¼") model
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Figure 3: Operator / Supervisor Console Front Panel Detail
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VCR-2020
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2.1.0 Controls and Indicators
2.1.1 SUPERVISOR Key
The SUPERVISOR Key is used to place a VCR-2020 console in the Supervisor Mode,
which will allow all supervisory as well as Operator functions to be performed.
2.1.2 - VOLUME + Control
The VOLUME control varies the audio volume of the internal speaker or Operator
Headset (when connected).
2.1.3 RECORD Jack
The RECORD phone jack provides a line-level audio output for tape recording of
console audio.
2.1.4 HEADSET Jack
The 310-style HEADSET jacks provide for connection of a standard operator headset to
the console. When connected, the internal speaker is muted. Headset volume can be
varied with the volume control.
2.1.5 Backlit LCD
The status of all console functions is displayed on a 4-line 20-character Liquid Crystal
Display (LCD), which is backlit for better readability. A rear panel control, CONT,
allows the contrast to be varied. Refer to Figure 3 for specific information on what is
shown on the display.
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2.1.6 Function Buttons
Each button is labeled with its primary function; however, the functions of the top row
of buttons can be modified, depending on the operating mode. The LCD bottom line is
specifically used to label the function of this top row of buttons. As shown in Figure 4,
the console MESSAGE SEARCH mode defines the buttons as follows:
Figure 4: The top function buttons defined by labels on LCD display
is defined as PREV, or PREVious message button. Pressing the button will
move the console to the previous message in memory. If there are no
previous messages, the button will have no effect. When the previous
message is selected, the real-time clock will show the time and date the message was
recorded, and the message duration will be shown.
is defined as the NEXT message button. Pressing the button will move the
console to the next message in memory. If there are no messages the button
will have no effect. When the next message is selected, the real-time clock
will show the time and date the message was recorded, and the message duration will
be shown.
PLAY is the button which initiates message playback. When pressed from
MESSAGE SEARCH mode, the currently selected message will begin to
play. The real-time clock will show the time and date relative to the audio
message. Also, the message duration counter will show the duration of the selected
message. The purpose of FREV, FFWD and PLAY changes once play begins.
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VCR-2020
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is labeled LAST in MESSAGE SEARCH mode, pressing it will move
directly to the beginning of the last message recorded at the console.
2.1.6.1 FREV/FFWD/PLAY/STOP Button Functions in PLAY Mode
When a message is playing, the functions of the top row of buttons change:
FREV performs a Fast REVerse function, identical to the Fast Rewind mode of a tape
recorder, "rewinding" at a high rate toward the beginning of the message. While the
button is pressed, the real-time clock will display the time/date relative to the audio.
Also, the audio will be clipped, similar to the SKIP mode of a compact disc player.
Once released, message play resumes at normal speed.
FFWD performs a Fast ForWarD function, identical to the Fast Forward mode of a
tape recorder, advancing towards the end of the message. While the button is pressed,
the real-time clock will display the time/date relative to the audio. Also, the audio will
be clipped, similar to the SKIP mode of a compact disc player. Once released, message
play resumes at normal speed.
PLAY is relabled as PAUSE during message play. When pressed, the message will
pause playback, with the relative real time and date displayed at the relative paused
location. Play resumes when the PLAY button is pressed again.
The button toggles between message play and pausing.
STOP causes message play to stop and places the console in the MESSAGE SEARCH
mode.
The NORMal/SLOW button is used to vary the speed of playback. When
the console is playing a message, pressing this button will cause playback
speed to decrease, with no change in audio pitch. The play mode
(NORM/SLOW) is always displayed in the center of the LCD third line. Pressing the
button a second time causes playback to resume at normal speed.
The SAVE/CLEAR button is used to mark a message in memory as
SAVED; it is not automatically cleared by the system. The CLEAR function
is only available to Supervisory personnel.
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2.2.0 VCR-2020 Operator Operating Modes
There are four basic operating modes for Operators. Additional Supervisory modes are
covered in Section Three. The three operating modes are:
• IDLE
• MESSAGE SEARCH
• MESSAGE PLAY
• (RECORD)
Operating mode can be determined by viewing the display.
2.2.1 IDLE Mode
When there is no console activity for one minute, the console goes into IDLE mode, as
indicated on the display (Figure 5). In IDLE mode, the time and date are displayed as
the current real time/date. From this mode. the last recorded message can be played by
pressing the PLAY button.
Figure 5: Console display in IDLE mode
2.2.2 MESSAGE SEARCH Mode
MESSAGE SEARCH mode is entered by pressing STOP during MESSAGE PLAY or
by pressing PREV, NEXT or LAST from idle mode. The display will be as shown:
Figure 6: Console display in MESSAGE SEARCH mode
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The FREV and FFWD buttons select messages recorded at that console. Pressing
FREV moves to the previous message relative to the time of the current message, while
pressing FFWD moves to the next message. If the "first" or "last" message is selected,
further pressing of these buttons will have no effect. Pressing the LAST button moves
to the last message recorded at the console.
Once a message has been selected, it can be played by pressing the PLAY button. As
each message is selected, the real-time clock will reflect the time and date relative to
the selected message. The message duration and caller's telephone number (if ANI is
available) will also be displayed.
2.2.3 MESSAGE PLAY Mode
In MESSAGE PLAY mode, the display will show the status of the current message
being played:
Figure 7: Console display during MESSAGE PLAY mode
FREV/FFWD provide the functionality of Fast Reverse/Fast Forward during
MESSAGE PLAY. pressing these buttons during play will cause the message to be
instantly fast forwarded or rewound; each press of the button moves the message in two
(2) second increments. The "location" within the message will be indicated by the
relative time on the real-time clock.
If the FFWD button is pressed continuously, the message will stop at the message end
and the console will return to the MESSAGE SEARCH MODE; if FREV is pressed
continuously, the message will go to the beginning. and when released, continue to
play. NOTE: Message play may be continuous from message-to-message if your
console has been set up for radio communications monitoring.
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Figure 8 shows the relationship of the FREV/FFWD button functions in MESSAGE
SEARCH/MESSAGE PLAY modes.
Figure 8: Relationship of the FREV/FFWD buttons in MESSAGE
SEARCH (PREV/NEXT) and MESSAGE PLAY (FREV/FFWD) modes.
When a caller speaks rapidly, or there is a need to hear a segment of a message more
clearly, the NORM/SLOW button can be used to place message playback in SLOW
play mode. This causes the playback to be slowed down, while retaining the same pitch
as the fullspeed message. The display will always indicate the current play mode -NORM or SLOW. Each press of the button cycles the mode through NORM and
SLOW.
If a message is important, it can be marked as "SAVED", which causes it to remain in
the system until Supervisory personnel have a chance (or need) to clear it. Pressing the
SAVE/CLEAR button while a message is selected automatically marks it as SAVED.
An asterisk (*) will appear to the left of the real-time clock when a saved message is
selected.
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2.2.4 RECORD Mode
A console can enter RECORD mode at any time as it is automatic; if the console is in
MESSAGE PLAY mode and a call comes in. play will pause, and the console will go
immediately to RECORD mode. The display will be as shown in Figure 9.
Figure 9: Console display in RECORD (PLAY PAUSED) mode
Even though the console is recording, message play is still possible. If a message is
playing when recording starts, it is paused, as indicated on the display. NOTE:
Message play will be continuous when your console is set up for radio
communications monitoring.
To continue playing the message, PLAY is pressed. Pressing STOP enables
MESSAGE SEARCH mode while recording. In this mode it is possible to monitor the
recorded call live from the console speaker. As shown in Figure 10, the MON button
can be pressed to enable monitoring. While monitoring, the clock display will
increment in real-time, and the call duration counter will count up in real-time, with the
call.
NOTE: Lower speaker volume during monitoring to prevent possible feedback
from the operator microphone.
Figure 10: Console display in RECORD (MESSAGE SEARCH) mode
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3.0
Supervisor Key Requirement
All VCR-2020 supervisory functions require that a supervisor key be inserted into the
keyswitch labeled SUPERVISOR, and that the key be turned ON, by turning the switch
clockwise.
WARNING:
Once a console has been placed in Supervisory Mode,
it will not RECORD from the phone line, if any,
attached to the console.
3.1
Supervisor Modes
There are five operating modes in VCR-2020 Supervisory mode:
•
•
•
•
•
CONSOLE SELECT
(MESSAGE SEARCH)
(MESSAGE PLAY)
(MONITOR)
MEMORY STATUS
TIME SET
DATE SET
IDLE
Each mode is selected by pressing the STOP button (labeled SUPV). Each time the
button is pressed, the mode will change.
3.1.1 CONSOLE SELECT Mode
This is the operating mode when the Supervisory key is first turned on. The display is
shown in Figure 11.
Figure 11: Supervisor CONSOLE SELECT Mode Display
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The FREV button is used to select the console to monitor. The CONSOLE SELECT
display shows it labeled as SEL. Pressing the button will cycle down through the
consoles on the system. The selected console number will be displayed in the upper left
hand corner (Cxx).
3.2.0 Supervisor MESSAGE SEARCH Mode
The PLAY button is labeled SRCH. Pressing this button, when a console has been
selected. places the console in MESSAGE SEARCH mode. MESSAGE SEARCH
mode is described in section 2.2.2
3.2.1 Supervisor MESSAGE PLAY Mode
Once a particular message has been found, it can be played by pressing the PLAY
button. MESSAGE PLAY functions as described in Section 2.2.3, except that the
messages can be changes from a SAVE status to a CLEAR status by pressing the
SAVE/CLEAR button while the message is selected. A CLEARed message will have
no asterisk (*) next to the real-time clock.
3.2.2 Supervisor MONITOR Mode
Once a console has been selected, the PLAY button can be pressed. The button is
labeled MON (for MONitor), which allows real-time monitoring of the selected
console. The first three lines of the display will be identical to that of the monitored
console. The last line displays - MONITORING - to indicate supervisory monitor
mode, which can be exited by pressing the STOP button. Otherwise, the console will
play the real-time record or playback audio of the console being monitored, delayed by
1-3 seconds.
NOTE: A console can only be monitored by a single supervisor. For example, a
second supervisor cannot monitor console 01 if the first supervisor is already
monitoring console 01.
Figure 12: Console display in Supervisor MONITOR mode
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3.3.0 MEMORY STATUS Mode
This mode is selected by pressing the STOP button once after CONSOLE SELECT
mode. This mode displays the status of the VCR-2020 memory. The display is shown
in Figure 13.
Figure 13: Supervisor MEMORY STATUS Display
The total percentage of SAVED memory is shown, as well as minutes and seconds of
SAVED messages. SAVED messages are those messages which are marked by
Operators as SAVED by pressing the SAVE button during playback. If the system has
a large number of saved messages, it may affect performance. Messages can be cleared
by selecting them and pressing the SAVE/CLEAR button (in Supervisory MESSAGE
PLAY mode only).
3.4.0 TIME SET Mode
This mode allows setting of the real-time clock. The mode is selected by pressing the
STOP button twice once the Supervisor Key has been turned on.
Figure 14: Supervisor TIME SET Display
The FREV button sets the Hour, the FFWD button sets the minute (always to an even
minute) and the PLAY button allows the display to be in either 24-hour (24HR) or AM
/ PM (12HR formats. Pressing each button increments the value, then cycles. The first
time a button is pressed, the current time will be "copied" from the top left and placed
above the labels, and the item associated with the button pressed will increment.
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Be sure to check the display when adjusting the time. Seconds are always set to 00,
and the time is entered into the system when SUPV is pressed. To exit the TIME SET
mode without changing the system time, turn the Supervisor Key off.
3.5.0 DATE SET Mode
This mode allows setting of the real-time clock date. The mode is selected by pressing
the STOP button three times once the Supervisor Key has been turned on.
Figure 15: Supervisor DATE SET Display
The FREV button sets the Month, the FFWD button sets the Day and the PLAY button
sets the year (1989 - 2089). Pressing each button increments, then cycles the setting.
The first time a button is pressed, the current date is "copied" from the top line to just
above the labels, and the new time will be entered into the system once the SUPV
button is pressed. To exit without changing the date, turn the Supervisor Key off.
3.6.0 IDLE Mode
This mode can be selected if the console is placed in MONITOR mode and no activity
is taking place at the selected console. IDLE mode can be exited by pressing STOP, or
pressing the FREV button to enter MESSAGE SEARCH mode.
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A.1
REGULATORY INFORMATION (FCC)
The Federal Communications Commission (FCC) has established rules which allow the
direct connection of the VCR-2020 to the telephone network. Compliance with these
rules is essential to maintaining the integrity of the telephone network.
A.2
Telco Notification
Before connecting the VCR-2020 to the telephone network, the local serving telephone
company may be given advance notice of intention to use customer provided equipment
(CPE) and provided with the following information:
1. Trunk numbers to be connected to the system.
2. The FCC Registration Number located on the VCR-2020.
FCC Part 68 No.: 1IJUSA-61233-RC-N
3. The Ringer Equivalence Number located on the VCR-2020.
REN: 0.0 (AC)
4. The USOC jack required for direct interconnection with the telephone
network.
USOC: RJ11
A.3
Incidence of Harm
If the telephone company determines that the customer provided equipment (CPE) is
faulty and possibly causing harm or interruption to the telephone network, it should be
disconnected until repair can be effected. If this is not done the telephone company
may temporarily disconnect service.
A.4
Change in Service
The local serving telephone company may make changes in its communications
facilities or procedures. If these changes should affect the use of the VCR-2020 or
compatibility with the network, the serving telephone company must give written notice
to the user to allow uninterrupted service.
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