Brother | DCP-7045N | User`s guide | Brother DCP-7045N User`s guide

USER’S GUIDE
DCP-7030
DCP-7040
DCP-7045N
Version A
UK/IRE/SAF
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: DCP-7030, DCP-7040 and DCP-7045N
(Circle your model number)
Serial Number: 1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
„ may serve as confirmation of the purchase date of your product
should you lose your receipt; and
„ may support an insurance claim by you in the event of product loss
covered by insurance.
© 2008 Brother Industries, Ltd.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
i
EC Declaration of Conformity
ii
Table of Contents
Section I
1
General
General information
2
Using the documentation ....................................................................................... 2
Symbols and conventions used in the documentation .................................... 2
Accessing the Software User’s Guide and Network User’s Guide
(DCP-7045N only) .............................................................................................. 3
Viewing documentation ................................................................................... 3
Control panel overview .......................................................................................... 5
2
Loading paper and documents
6
Loading paper and print media .............................................................................. 6
Loading paper in the paper tray....................................................................... 6
Loading paper in the manual feed slot ............................................................ 7
Unprintable area ............................................................................................ 10
Acceptable paper and other print media.............................................................. 11
Recommended paper and print media .......................................................... 11
Type and size of paper .................................................................................. 11
Handling and using special paper ................................................................. 12
Loading documents ............................................................................................. 15
Using the automatic document feeder (ADF) (DCP-7040 and DCP-7045N).. 15
Using the scanner glass ................................................................................ 16
3
General setup
17
Paper settings...................................................................................................... 17
Paper type ..................................................................................................... 17
Paper size...................................................................................................... 17
Volume settings ................................................................................................... 17
Beeper volume .............................................................................................. 17
Ecology features .................................................................................................. 18
Toner Save .................................................................................................... 18
Sleep time...................................................................................................... 18
LCD contrast........................................................................................................ 19
User Settings List................................................................................................. 19
Network Configuration List (DCP-7045N only) ................................................... 19
Section II Copy
4
Making copies
22
How to copy ......................................................................................................... 22
Entering copy mode....................................................................................... 22
Making a single copy ..................................................................................... 22
iii
Making multiple copies ..................................................................................22
Stop copying ..................................................................................................22
Copy options (temporary settings).......................................................................23
Enlarging or reducing the image copied ........................................................23
Adjusting contrast ..........................................................................................24
Using the Options key ...................................................................................25
Improving copy quality ...................................................................................25
Sorting copies using the ADF (DCP-7040 and DCP-7045N) ........................26
Making N in 1 copies (page layout) ...............................................................26
Out of memory message .....................................................................................27
Section III Software
5
Software and Network (DCP-7045N only) features
30
How to read HTML User’s Guide.........................................................................30
For Windows®................................................................................................30
For Macintosh ................................................................................................31
Section IV Appendixes
A
Safety and legal
34
Choosing a location .............................................................................................34
Important information...........................................................................................35
Safety precautions .........................................................................................35
IEC60825-1+A2:2001 Specification...............................................................38
Disconnect device .........................................................................................38
Wiring information (U.K. only)........................................................................38
LAN connection (DCP-7045N only) ..............................................................39
Radio interference .........................................................................................39
EU Directive 2002/96/EC and EN50419........................................................39
International ENERGY STAR® Compliance Statement.................................40
Important safety instructions..........................................................................40
Trademarks..........................................................................................................42
B
Troubleshooting and routine maintenance
43
Troubleshooting ...................................................................................................43
If you are having difficulty with your machine ................................................43
Improving the print quality .............................................................................48
Error and maintenance messages.......................................................................54
Document jams (DCP-7040 and DCP-7045N only) ......................................56
Paper jams ....................................................................................................57
Routine maintenance...........................................................................................62
Cleaning the outside of the machine .............................................................62
Cleaning the scanner glass ...........................................................................63
Cleaning the laser scanner window ...............................................................63
Cleaning the corona wire ...............................................................................65
iv
Cleaning the drum unit .................................................................................. 67
Replacing the consumable items......................................................................... 69
Replacing a toner cartridge ........................................................................... 69
Replacing the drum unit................................................................................. 73
Changing LCD language ..................................................................................... 76
Machine information ............................................................................................ 76
Checking the serial number........................................................................... 76
Checking the page counters.......................................................................... 76
Checking the Drum life .................................................................................. 76
Packing and shipping the machine ...................................................................... 77
C
Menu and features
78
On-screen programming...................................................................................... 78
Menu table..................................................................................................... 78
Memory storage............................................................................................. 78
Menu keys ........................................................................................................... 78
How to access the menu mode ..................................................................... 79
Menu table ........................................................................................................... 80
D
Specifications
85
General ................................................................................................................ 85
Print media........................................................................................................... 87
Copy .................................................................................................................... 88
Scan .................................................................................................................... 89
Print ..................................................................................................................... 90
Interfaces ............................................................................................................. 90
Computer requirements ....................................................................................... 91
Consumable items ............................................................................................... 93
Ethernet wired network (DCP-7045N only).......................................................... 94
E
Glossary
95
F
Index
96
v
vi
Section I
General
General information
Loading paper and documents
General setup
I
2
6
17
1
General information
Using the
documentation
Note
1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation
The following symbols and conventions are
used throughout the documentation.
Bold
Bold style identifies keys on the
machine control panel or
computer screen.
Italics
Italicized style emphasizes an
important point or refers you to
a related topic.
Courier
New
Courier New font identifies the
messages shown on the LCD
of the machine.
Warnings tell you what to do to
prevent possible personal injury.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Electrical Hazard icons alert you to a
possible electrical shock.
Hot Surface icons warn you not to
touch machine parts that are hot.
Incorrect setup icons alert you to
devices and operations that are not
compatible with the machine.
Note icons give useful tips.
2
1
Illustrations in this User’s Guide are based
on the DCP-7045N.
1
General information
Accessing the
Software User’s Guide
and Network User’s
Guide (DCP-7045N
only)
c
1
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of Printer,
Scanner and Network (DCP-7045N only).
When you are ready to learn detailed
information about these operations, read the
Software User’s Guide and Network User’s
Guide (DCP-7045N only).
Viewing documentation
Viewing documentation (Windows®)
To view the documentation, from the Start
menu, point to Brother, DCP-XXXX (where
XXXX is your model name) from the program
group, and then click User’s Guides in
HTML format.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a
Turn on your PC.
Insert the Brother CD-ROM labelled
Windows® into your CD-ROM drive.
b
If the language selection screen
appears, click your language.
If the model name screen appears, click
your model name.The CD-ROM main
menu will appear.
If this window does not appear, use
Windows® Explorer to find and run the
Start.exe program from the root
directory of the Brother CD-ROM.
1
1
d
e
Click Documentation.
Click the documentation you want to
read:
„ HTML documents (3 manuals):
User’s Guide for stand-alone
operations, Software User’s Guide
and Network User’s Guide (DCP7045N only) in HTML format.
This format is recommended for
viewing on your computer.
„ PDF documents (4 manuals):
User’s Guide for stand-alone
operations, Software User’s Guide,
Network User’s Guide (DCP7045N only) and Quick Setup
Guide.
This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)
3
1
Chapter 1
How to find scanning instructions
1
e
Double-click the top page file to view the
User’s Guide, Software User’s Guide
and Network User’s Guide (DCP7045N only) in HTML format.
f
Click the documentation you want to
read.
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide:
1
„ Scanning a document using the TWAIN
driver in Chapter 2
„ User’s Guide
„ Scanning a document using the WIA
driver (For Windows® XP/Windows Vista®
only) in Chapter 2
„ Network User’s Guide
(DCP-7045N only)
„ Software User’s Guide
Note
„ Using ControlCenter3 in Chapter 3
„ Network Scanning in Chapter 4
(DCP-7045N only)
ScanSoft™ PaperPort™ 11SE with
OCR How-to-Guides
1
„ The complete ScanSoft™ PaperPort™
11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE
application.
Viewing documentation (Macintosh)
a
b
Turn on your Macintosh.
Insert the Brother CD-ROM labelled
Macintosh into your CD-ROM drive.
The following window will appear.
1
The documents are also available in PDF
format (4 manuals):
User’s Guide for stand-alone operations,
Software User’s Guide, Network User’s
Guide (DCP-7045N only) and Quick
Setup Guide.
The PDF format is recommended for
printing the manuals.
Double-click Brother Solutions Center
icon to go to the Brother Solutions Center,
where you can view or download the PDF
documents. (Internet access and PDF
Reader software are required.)
How to find scanning instructions
1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide:
1
„ Scanning in Chapter 9
„ Using ControlCenter2 in Chapter 10
„ Network Scanning in Chapter 11
(DCP-7045N only)
Presto! PageManager User's Guide:
c
d
4
Double-click the Documentation icon.
If the language selection screen
appears, double-click your language.
„ The complete Presto! PageManager
User’s Guide can be viewed from the Help
selection in the Presto! PageManager
application.
1
General information
Control panel overview
1
1
DCP-7030, DCP-7040 and DCP-7045N have the same keys.
1
Print key
Job Cancel
Cancels a programmed print job and clears it
from the machine’s memory.
To cancel multiple print jobs, hold down this
key until the LCD shows
Job Cancel (All).
2
Scan key
Puts the machine in Scan mode. (For details
about scanning, see the Software User’s Guide
on the CD-ROM.)
3
Copy keys:
Options
You can quickly and easily choose temporary
settings for copying.
Enlarge/Reduce
Reduces or enlarges copies.
Contrast
You can increase or decrease the contrast of
your copies.
Number of Copies
Use this key to make multiple copies.
4
LCD
Displays messages to help you set up and use
your machine.
5
Menu keys:
Clear/Back
Deletes entered data or lets you cancel the
current setting.
a + or b Press to scroll through the menus and options.
OK
Lets you store your settings in the machine.
Menu
Lets you access the Menu to program your
settings in this machine.
6
Start
Lets you start making copies or scanning.
7
Stop/Exit
Stops an operation or exits from a menu.
5
2
Loading paper and documents
Loading paper and
print media
The machine can feed paper from the
standard paper tray or manual feed slot.
When you put paper into the paper tray, note
the following:
„ If your application software supports
paper size selection on the print menu,
you can choose it through the software. If
your application software does not
support it, you can set the paper size in
the printer driver or by using the control
panel buttons.
Loading paper in the paper
tray
2
2
Printing on plain paper, recycled
paper or transparencies from the
paper tray
a
Pull the paper tray completely out of the
machine.
b
While pressing the green paper guide
release lever, slide the paper guides to
fit the paper size. Make sure that the
guides are firmly in the slots.
„ Before using paper that has holes in it,
such as organizer sheets, you must ‘fan’
the stack to avoid paper jams and
misfeeds.
6
2
2
Loading paper and documents
c
Put paper in the tray, and make sure that
the paper is below the maximum paper
mark (1). The side to be printed on must
be face down.
1
Loading paper in the manual
feed slot
2
You can load envelopes and special print
media one at a time into this slot. Use the
manual feed slot to print or copy on labels,
envelopes or thicker paper.
2
Printing on plain paper, recycled
paper or transparencies from the
manual feed slot
2
Note
The machine automatically turns on the
Manual Feed mode when you put paper in
the manual feed slot.
CAUTION
a
To prevent damage to your machine
caused by paper misfeeding, make sure the
paper guides touch the sides of the paper.
d
Put the paper tray firmly back in the
machine. Make sure that it is completely
inserted into the machine.
e
Fold out the support flap (1) to prevent
paper from sliding off the face-down
output tray.
Fold out the support flap (1) to prevent
paper from sliding off the face-down
output tray, or remove each page as
soon as it comes out of the machine.
1
b
Open the manual feed slot cover.
1
7
Chapter 2
c
Using both hands, slide the manual feed
slot paper guides to the width of the
paper that you are going to use.
Printing on thick paper, bond paper,
labels and envelopes
2
When the back output tray is pulled down, the
machine has a straight paper path from the
manual feed slot through to the back of the
machine. Use this paper feed and output
method when you want to print on thick
paper, labels or envelopes.
Note
• Remove each printed sheet or envelope
immediately to prevent a paper jam.
d
8
Using both hands, put one sheet of
paper or one transparency in the
manual feed slot until the front edge
touches the paper feed roller. When you
feel the machine pull in the paper, let go.
• The machine automatically turns on the
Manual Feed mode when you put paper in
the manual feed slot.
a
Open the back cover (back output tray).
b
Open the manual feed slot cover.
Loading paper and documents
c
Using both hands, slide the manual feed
slot paper guides to the width of the
paper that you are going to use.
Note
• Put the paper into the manual feed slot
with the side to be printed face up.
• Make sure that the print media (See
Acceptable paper and other print media
on page 11) is straight and in the proper
position on the manual feed slot. If it is not,
the paper or the transparency may not be
fed correctly, resulting in a skewed
printout or a paper jam.
• Do not put more than one sheet of paper
in the manual feed slot at any one time, as
it may cause a jam.
d
Using both hands, put one sheet of
paper or one envelope in the manual
feed slot until the front edge of the paper
or envelope touches the paper feed
roller. When you feel the machine pull in
the paper, let go.
• If you put any print media in the manual
feed slot before the machine is in the
Ready state, the print media may be
ejected without being printed on.
• To easily remove a small printout from the
output tray, lift up the scanner cover by
using both hands as shown in the
illustration.
• You can still use the machine while the
scanner cover is up. To close the scanner
cover, push it down with both hands.
9
2
Chapter 2
Unprintable area
2
Unprintable area for copies
2
The printable area of your machine begins at
approximately 3 mm from the top and bottom
and 2 mm from both sides of the paper.
2
1
3 mm
2
2 mm
Note
This unprintable area shown above is for a
single copy or a 1 in 1 copy using A4 size
paper. The unprintable area changes with
the paper size.
2
1
1
Unprintable area when printing from a computer
2
When using the printer driver the printable area is smaller than the paper size, as shown below.
Portrait
Landscape
2
2
2
1
2
1
1
1
Windows® printer driver and
Macintosh printer driver
BRScript Driver for Windows®
and Macintosh
(DCP-7045N only)
4.23 mm
4.23 mm
Portrait
1
2
6.01 mm
4.23 mm
Landscape
1
4.23 mm
4.23 mm
2
5 mm
4.23 mm
Note
The unprintable area shown above is for A4 size paper. The unprintable area changes with the
paper size.
10
Loading paper and documents
Acceptable paper and
other print media
Recommended paper and
print media
Print quality may vary according to the type of
paper you are using.
You can use the following types of print
media: plain paper, bond paper, recycled
paper, transparencies, labels or envelopes.
To get the best print quality, we suggest using
the following paper.
Paper Type
Item
Plain Paper
Xerox Premier TCF 80 g/m2
„ Use paper that is 75 to 90 g/m2.
„ Use labels and transparencies which are
designed for use in laser machines.
„ Do not put different types of paper in the
paper tray at the same time because it
may cause paper jams or misfeeds.
Recycled Paper
Xerox Recycled Supreme
80g/m2
Transparency
3M CG3300
Labels
Avery laser label L7163
Envelope
Antalis River series (DL)
Type and size of paper
2
„ For correct printing, you must choose the
same paper size from your software
application as the paper in the tray.
The machine loads paper from the installed
standard paper tray or manual feed slot.
„ Avoid touching the printed surface of the
paper immediately after printing.
Standard paper tray
„ When you use transparencies remove
each sheet immediately to prevent
smudging or paper jams.
„ Use long grain paper with a neutral Ph
value, and a moisture content of approx.
5%.
2
Xerox Business 80 g/m2
For best results, follow the instructions below:
„ Use paper made for plain paper copying.
2
2
2
Since the standard paper tray is a universal
type, you can use any of the paper sizes (one
paper type and size at a time) listed in the
table in Paper capacity of the paper trays
on page 12. The standard paper tray can
hold up to 250 sheets of Letter/A4 size paper
(80 g/m2). Paper can be loaded up to the
maximum paper mark on the sliding paper
width guide.
Manual Feed Slot
2
The manual feed slot can hold a sheet with a
size of 76.2 to 220 mm wide and 116 to
406.4 mm long. You can use the manual feed
slot if you are using special paper, envelopes
or labels.
11
Chapter 2
Paper capacity of the paper trays
Paper Tray
Manual Feed Slot
2
Paper size
Paper types
No. of sheets
A4, Letter, Executive,
A5, A6, B5, B6.
Plain paper and recycled
paper
up to 250
[80 g/m2]
Transparency
up to 10
Width: 76.2 to 220 mm
Plain paper, recycled
paper, bond paper,
Length: 116 to 406.4 mm
envelopes, labels and
transparencies
1
Recommended paper specifications
2
The following paper specifications are suitable for this machine.
Basis weight
75-90 (g/m2)
Thickness
80-110 µm
Roughness
Higher than 20 sec.
Stiffness
90-150 cm3/100
Grain direction
Long grain
Volume resistivity
10e9-10e11 ohm
Surface resistivity
10e9-10e12 ohm-cm
Filler
CaCO3 (Neutral)
Ash content
Below 23 wt%
Brightness
Higher than 80 %
Opacity
Higher than 85 %
Handling and using special
paper
The machine is designed to work well with
most types of xerographic and bond paper.
However, some paper variables may have an
effect on print quality or handling reliability.
Always test samples of paper before
purchasing to ensure desirable performance.
Store paper in its original packaging and keep
it sealed. Keep the paper flat and away from
moisture, direct sunlight and heat.
12
Some important guidelines when selecting
paper are:
2
„ Do not use inkjet paper because it may
cause a paper jam or damage your
machine.
„ Preprinted paper must use ink that can
withstand the temperature of the
machine’s fusing process (200 degrees
centigrade).
„ If you use bond paper, paper having a
rough surface or paper that is wrinkled or
creased, the paper may exhibit degraded
performance.
Loading paper and documents
Types of paper to avoid
CAUTION
Some types of paper may not perform well
or may cause damage to your machine.
DO NOT use paper:
• that is highly textured
• that is extremely smooth or shiny
• that is curled or warped
1
1
1
2 mm
• that is coated or has a chemical finish
• that is damaged, creased or folded
• that exceeds the recommended weight
specification in this guide
• with tabs and staples
• with letterheads using low temperature
dyes or thermography
2
Envelopes
2
Most envelopes will be suitable for your
machine. However, some envelopes may
have feed and print-quality problems
because of the way they have been made. A
suitable envelope should have edges with
straight, well-creased folds and the leading
edge should not be thicker than two sheets of
paper. The envelope should lie flat and not be
of baggy or flimsy construction. You should
buy quality envelopes from a supplier who
understands that you will be using the
envelopes in a laser machine.
Envelopes can be fed from manual feed slot
one at a time. We recommend that you print
a test envelope to make sure the print results
are what you want before you print or
purchase a large quantity of envelopes.
Check the following:
„ Envelopes should have a lengthwise
sealing flap.
„ The sealing flaps should be folded crisply
and correctly (irregularly cut or folded
envelopes may cause paper jams).
„ Envelopes should consist of two layers of
paper in the area circled in figure below.
• that is multipart or carbonless
• that is designed for inkjet printing
If you use any of the types of paper listed
above, they may damage your machine.
This damage is not covered under any
Brother warranty or service agreement.
1
1
1
Feeding direction
„ We recommend that you do not print
within 15 mm of the edges of envelopes.
„ Envelope joints that are sealed by the
manufacturer should be secure.
13
2
Chapter 2
Types of envelopes to avoid
2
• with double flaps as shown in figure
below
CAUTION
DO NOT use envelopes:
• that are damaged, curled, wrinkled or an
unusual shape
• that are extremely shiny or textured
• with clasps, staples, snaps or tie strings
• with self-adhesive closures
• that are of a baggy construction
• that are not sharply creased
• with sealing flaps that have not been
folded at purchase
• with sealing flaps as shown in figure
below
• that are embossed (have raised writing
on them)
• that were previously printed by a laser
machine
• that are pre-printed on the inside
• that cannot be arranged neatly when
stacked
• that are made of paper that weighs more
than the paper weight specifications for
the machine
• with each side folded as shown in figure
below
• with edges that are not straight or
consistently square
• with windows, holes, cut-outs or
perforations
• with glue on surface as shown in figure
below
If you use any of the types of envelopes
listed above, they may damage your
machine. This damage is not covered
under any Brother warranty or service
agreement.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
14
Loading paper and documents
Labels
2
The machine will print on most types of labels
designed for use with a laser machine. Labels
should have an adhesive that is acrylic-based
since this material is more stable at the high
temperatures in the fuser unit. Adhesives
should not come in contact with any part of
the machine, because the label stock may
stick to the drum unit or rollers and cause
jams and print quality problems. No adhesive
should be exposed between the labels.
Labels should be arranged so that they cover
the entire length and width of the sheet. Using
labels with spaces may result in labels
peeling off and causing serious jams or print
problems.
2
2
The ADF can hold up to 35 pages and feeds
each sheet individually. Use standard
80 g/m2 paper and always fan the pages
before putting them in the ADF.
Recommended environment
2
Temperature: 20 to 30° C
Humidity: 50% - 70%
Paper: Xerox Premier TCF 80 g/m2 or Xerox
Business 80 g/m2
CAUTION
Label sheets should not exceed the paper
weight specifications described in this User’s
Guide. Labels exceeding this specification
may not feed or print correctly and may cause
damage to your machine.
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
Labels can be fed from the manual feed slot
only.
Do not use labels that are damaged, curled,
wrinkled or an unusual shape.
2
Using the automatic
document feeder (ADF)
(DCP-7040 and DCP-7045N)
All labels used in this machine must be able
to withstand a temperature of 392 degrees
Fahrenheit (200 degrees centigrade) for a
period of 0.1 seconds.
Types of labels to avoid
Loading documents
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper-clipped,
pasted or taped.
2
DO NOT use cardboard, newspaper or
fabric.
To avoid damaging your machine while
using the ADF, DO NOT pull on the
document while it is feeding.
CAUTION
DO NOT feed part used label sheets. The
exposed carrier sheet will damage your
machine.
To scan non-standard documents see
Using the scanner glass on page 16.
„ Make sure documents written with ink are
completely dry.
15
Chapter 2
„ Documents must be from 148 to
215.9 mm wide and from 148 to 355.6 mm
long, and of a standard weight 80 g/m2.
a
Note
(DCP-7040 and DCP-7045N) To use the
scanner glass, the ADF must be empty.
Fold out the ADF document output
support flap (1) and the ADF support
flap (2).
a
b
Lift the document cover.
c
Close the document cover.
2
1
b
c
Fan the pages well.
d
Adjust the paper guides (1) to fit the
width of your document.
Place your document, face up top edge
first, in the ADF until you feel it touch the
feed roller.
1
Using the scanner glass
You can use the scanner glass to copy or
scan pages of a book or one page at a time.
Documents can be up to 215.9 mm wide and
297 mm long.
16
Using the document guidelines on the
left, centre the document face down on
the scanner glass.
CAUTION
2
If the document is a book or is thick do not
slam the cover or press on it.
3
General setup
Paper settings
Paper type
e
Note
3
If you chose Transparency as the paper
type you will only be able to choose
Letter or A4 size paper in Step d.
Press Menu.
Volume settings
Press a or b to choose 1.General
Setup.
Press OK.
Beeper volume
c
Press a or b to choose 1.Paper Type.
Press OK.
d
Press a or b to choose Thin, Plain,
Thick, Thicker, Transparency or
Recycled Paper.
Press OK.
e
Press Stop/Exit.
3
Set up the machine for the type of paper you
are using. This will give you the best print
quality.
a
b
3
3
3
When the beeper is on, the machine will beep
when you press a key or make a mistake. You
can choose a range of volume levels, from
High to Off.
a
b
Press Stop/Exit.
Press Menu.
Press a or b to choose 1.General
Setup.
Press OK.
c
Press a or b to choose 3.Beeper.
Press OK.
You can use seven sizes of paper for printing
copies: A4, Letter, Executive, A5, A6, B5 and
B6.
d
Press a or b to choose Off, Low, Med or
High.
Press OK.
When you change the size of paper in the
tray, you will also need to change the setting
for paper size at the same time so your
machine can fit the document on the page.
e
Press Stop/Exit.
Paper size
a
b
3
3
Press Menu.
Press a or b to choose 1.General
Setup.
Press OK.
c
Press a or b to choose 2.Paper Size.
Press OK.
d
Press a or b to choose A4, Letter,
Executive, A5, A6, B5 or B6.
Press OK.
17
Chapter 3
Ecology features
Toner Save
3
3
You can save toner using this feature. When
you set Toner Save to On, print appears
lighter. The default setting is Off.
a
b
c
Press Menu.
Press a or b to choose 1.General
Setup.
Press OK.
Press a or b to choose 4.Ecology.
Press OK.
d
Press a or b to choose 1.Toner Save.
Press OK.
e
Press a or b to choose On or Off.
Press OK.
f
Sleep time
Setting the sleep time reduces power
consumption by turning off the fuser while the
machine is idle.
You can choose how long the machine must
be idle (from 00 to 99 minutes) before it goes
into sleep mode. When the machine receives
computer data, or makes a copy, the timer will
be reset. The default setting is 05 minutes.
While the machine is in sleep mode the LCD
will display Sleep. When printing or copying
in sleep mode, there will be a short delay
while the fuser warms up.
a
b
We do not recommend Toner Save for
printing Photo or Greyscale images.
Press Menu.
Press a or b to choose 1.General
Setup.
Press OK.
c
Press a or b to choose 4.Ecology.
Press OK.
d
Press a or b to choose 2.Sleep Time.
Press OK.
e
Enter the length of time the machine is
idle before entering sleep mode (00 to
99). Press OK.
f
Press Stop/Exit.
Press Stop/Exit.
Note
Note
To turn off sleep mode, press Start and
Options at the same time in e. Press a or
b to choose Off. Press OK.
18
3
General setup
LCD contrast
3
You can change the contrast to make the
LCD look lighter or darker.
a
b
Press a or b to choose 1.General
Setup.
Press OK.
Press a or b to choose 5.LCD
Contrast.
Press OK.
d
Press a to make the LCD darker. Or,
press b to make the LCD lighter.
Press OK.
e
Press Stop/Exit.
User Settings List
You can print a list of the settings you
programmed.
a
b
3
The Network Configuration List prints a report
listing all the current network configuration
including the network print server settings.
Press Menu.
c
Network Configuration
List (DCP-7045N only)
3
Note
Node name: Node name appears in the
Network Configuration List. The default
node name is “BRNXXXXXXXXXXXX”.
a
b
Press Menu.
Press a or b to choose 1.General
Setup.
Press OK.
c
Press a or b to choose 7.Network
Config.
Press OK.
d
e
Press Start.
3
Press Stop/Exit.
Press Menu.
Press a or b to choose 1.General
Setup.
Press OK.
c
Press a or b to choose 6.User
Settings.
Press OK.
d
e
Press Start.
Press Stop/Exit.
19
Chapter 3
20
Section II
Copy
Making copies
II
22
4
Making copies
How to copy
Entering copy mode
1
Stack/Sort 1
2
Copy ratio and copy layout
3
Contrast
4
Quality
5
Number of copies
1
Sort is only available for the DCP-7040 and DCP7045N.
Making a single copy
a
b
Do one of the following:
„ Press Number of Copies to enter
the number of copies (up to 99).
„ Press or hold a or b to increase or
decrease the number of copies.
c
Press Start.
Note
To sort your copies, see Sorting copies
using the ADF (DCP-7040 and DCP7045N) on page 26.
22
4
Press Start.
Load your document.
Stop copying
To stop copying, press Stop/Exit.
4
Load your document.
Making multiple copies
a
b
4
4
4
4
Making copies
Copy options
(temporary settings)
4
When you want to quickly change the copy
settings temporarily for the next copy, use the
temporary Copy keys. You can use different
combinations.
Custom(25-400%) allows you to enter a
ratio from 25% to 400%.
To enlarge or reduce the next copy follow the
instructions below:
a
b
c
d
The machine returns to its default settings
one minute after copying.
Enlarging or reducing the
image copied
(DCP-7040 and DCP-7045N) When set to
Auto, the machine calculates the reduction
ratio that best fits the paper size the paper
tray set to. (See Paper size on page 17.)
Auto is only available when using the ADF.
Load your document.
Enter the number of copies you want.
Press Enlarge/Reduce.
Do one of the following:
„ Press a or b to choose the
enlargement or reduction ratio you
want.
4
Press OK.
You can choose the following enlargement or
reduction ratios:
Press
4
„ Press a or b to choose
Custom(25-400%).
100%*
Press OK.
97% LTRiA4
94% A4iLTR
Press a or b to enter an enlargement
or reduction ratio from 25% to 400%.
91% Full Page
Press OK.
85% LTRiEXE
83%
78%
70% A4iA5
50%
Custom(25-400%)
e
Press Start.
Note
Page Layout Options 2 in 1(P), 2 in 1(L), 4
in 1(P) or 4 in 1(L) are not available with
Enlarge/Reduce.
Auto
200%
141% A5iA4
104% EXEiLTR
* The factory setting is shown in Bold with an
asterisk.
23
Chapter 4
Adjusting contrast
Contrast
Adjust the contrast to help an image look
sharper and more vivid.
To temporarily change the contrast setting,
follow the steps below:
a
b
c
d
Load your document.
e
Press Start.
Enter the number of copies you want.
Press Contrast.
Press a or b to increase or decrease the
contrast.
Press OK.
To change the default setting follow the steps
below:
a
b
Press Menu.
Press a or b to choose 2.Copy.
Press OK.
c
Press a or b to choose 2.Contrast.
Press OK.
d
Press a or b to increase or decrease the
contrast.
Press OK.
e
Press Stop/Exit.
24
4
4
Making copies
Using the Options key
4
Use the Options key to quickly set the following copy settings temporarily for the next copy.
Press
Menu selections
Options
Press a or b, then press OK
Press a or b, then press OK
Page
4
Quality
Auto*
25
Photo
Text
(DCP-7040 and DCP-7045N)
Stack/Sort
Stack*
26
Sort
(appears when the document
is in the ADF)
Page Layout
Off(1 in 1)*
26
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
The factory settings are shown in Bold with an asterisk.
Improving copy quality
You can choose from a range of quality
settings. The default setting is Auto.
„ Auto
Auto is the recommended mode for
ordinary printouts. Suitable for documents
that contain both text and photographs.
„ Text
Suitable for documents containing only
text.
„ Photo
Suitable for copying photographs.
4
To temporarily change the quality setting,
follow the steps below:
a
b
c
Load your document.
Enter the number of copies you want.
Press Options.
Press a or b to choose Quality.
Press OK.
d
Press a or b to choose Auto, Photo or
Text.
Press OK.
e
Press Start.
25
Chapter 4
Making N in 1 copies
(page layout)
To change the default setting, follow the
steps below:
a
b
Press Menu.
c
Press a or b to choose 1.Quality.
Press OK.
d
Press a or b to choose the copy quality.
Press OK.
e
Press Stop/Exit.
You can sort multiple copies. Pages will be
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so
on.
a
b
c
You can reduce the amount of paper used
when copying by using the N in 1 copy
feature. This allows you to copy two or four
pages onto one page, which lets you save
paper.
Press a or b to choose 2.Copy.
Press OK.
Sorting copies using the ADF
(DCP-7040 and DCP-7045N)
Load your document in the ADF.
Enter the number of copies you want.
Press Options and a or b to choose
Stack/Sort.
Press OK.
d
Press a or b to choose Sort.
Press OK.
e
Press Start.
4
Important
4
„ Please make sure the paper size is set to
Letter or A4.
„ (P) means Portrait and (L) means
Landscape.
4
„ You cannot use the Enlarge/Reduce
setting with the N in 1 feature.
a
b
c
d
Load your document.
e
Press a or b to choose 2 in 1 (P),
2 in 1 (L), 4 in 1 (P),
4 in 1 (L) or Off(1 in 1).
Press OK.
f
Press Start to scan the page.
(DCP-7040 and DCP-7045N) If you
placed the document in the ADF, the
machine scans the pages and starts
printing.
If you are using the scanner glass, go
to g.
g
After the machine scans the page,
press a to scan the next page.
Enter the number of copies you want.
Press Options.
Press a or b to choose Page Layout.
Press OK.
Next Page?
a Yes b No
h
26
Put the next page on the scanner glass.
Press OK.
Repeat g and h for each page of the
layout.
Making copies
i
After all the pages have been scanned,
press b in h to finish.
(DCP-7040 and DCP-7045N) If you are
copying from the ADF:
„ 4 in 1 (P)
4
Insert your document face up in the direction
shown below:
„ 4 in 1 (L)
„ 2 in 1 (P)
4
Out of memory
message
„ 2 in 1 (L)
4
If the memory becomes full while you are
making copies, the LCD message will guide
you through the next step.
„ 4 in 1 (P)
(DCP-7030) If you get an Out of Memory
message, press Stop/Exit to cancel the
operation.
(DCP-7040 and DCP-7045N) If you get an
Out of Memory message while scanning a
subsequent page, you will have the option to
press Start to copy the pages scanned so far,
or to press Stop/Exit to cancel the operation.
„ 4 in 1 (L)
If you are copying from the scanner
glass:
4
Insert your document face down in the
direction shown below:
„ 2 in 1 (P)
„ 2 in 1 (L)
27
Chapter 4
28
Section III
Software
Software and Network (DCP-7045N only) features 30
III
5
Software and Network (DCP7045N only) features
The User’s Guide on the CD-ROM includes
User’s Guide, Software User’s Guide and
Network User’s Guide (DCP-7045N only)
for features available when connected to a
computer (for example, printing and
scanning). These guides have easy to use
links that, when clicked, will take you directly
to a particular section.
You can find information on these features:
How to read HTML
User’s Guide
For Windows®
Note
®
„ ControlCenter3 (for Windows )
„ ControlCenter2 (for Macintosh)
If you have not installed the software, see
Chapter 1.
a
From the Start menu, point to Brother,
DCP-XXXX from the programs group,
then click User’s Guides in HTML
format.
b
Click on the manual you want (USER’S
GUIDE, SOFTWARE USER’S GUIDE
or NETWORK USER’S GUIDE (DCP7045N only)) from the top menu.
„ Network Printing (DCP-7045N only)
„ Network Scanning (DCP-7045N only)
Note
See Accessing the Software User’s Guide
and Network User’s Guide (DCP-7045N
only) on page 3.
30
5
This is a quick reference for using the HTML
User’s Guide.
„ Printing
„ Scanning
5
5
Software and Network (DCP-7045N only) features
c
Click the heading you would like to view
from the list at the left of the window.
5
For Macintosh
a
Make sure your Macintosh is turned on.
Insert the Brother CD-ROM into your
CD-ROM drive.
b
c
Double-click the Documentation icon.
d
Click on the manual you want (USER’S
GUIDE, SOFTWARE USER’S GUIDE
or NETWORK USER’S GUIDE (DCP7045N only)) in the top menu, and then
click the heading you would like to read
from the list at the left of the window.
5
Double-click your language folder, and
then double-click the top page file.
31
Chapter 5
32
Section IV
Appendixes
Safety and legal
Troubleshooting and routine maintenance
Menu and features
Specifications
Glossary
IV
34
43
78
85
95
A
Safety and legal
Choosing a location
Place your machine on a flat, stable surface that is free of vibration. Put the machine near a
standard, grounded electrical socket. Choose a location where the temperature remains between
10° C and 32.5° C and the humidity is between 20% to 80% (without condensation).
„ Make sure cables leading to the machine do not constitute a trip hazard.
„ Avoid placing your machine on the carpet.
„ Do not place near heaters, air conditioners, water, chemicals or refrigerators.
„ Do not expose the machine to direct sunlight, excessive heat, moisture or dust.
„ Do not connect your machine to electrical sockets controlled by wall switches or automatic
timers, or to the same circuit as large appliances that might disrupt the power supply.
34
A
A
Safety and legal
Important information
A
Safety precautions
A
Please read these instructions before attempting any maintenance, and keep them for later
reference. When using your equipment, follow basic safety precautions to reduce the risk of fire,
electric shock or personal injury.
„ DO NOT use this product near water, or in a damp environment.
„ Avoid using this product during an electrical storm. There may be a remote risk of electric
shock from lightning.
„ We DO NOT advise using an extension lead.
„ If any cables become damaged, disconnect your machine, and contact your Brother dealer.
„ DO NOT place any objects on the machine, or obstruct the air vents.
„ This product should be connected to an adjacent grounded AC power source within the range
indicated on the rating label. DO NOT connect it to a DC power source or inverter. If you are
not sure, contact a qualified electrician.
35
A
WARNING
Before cleaning the inside of the machine, unplug
the power cord from the electrical socket.
DO NOT handle the plug with wet hands. Doing
this might cause an electrical shock.
Always make sure the plug is fully inserted.
After you have just used the machine, some
internal parts of the machine will be extremely hot.
When you open the front or back cover of the
machine, DO NOT touch the shaded parts shown
in the illustrations.
To prevent injuries, be careful not to put your
hands on the edge of the machine under the
document cover or scanner cover as shown in the
illustrations.
(DCP-7040 and DCP-7045N) To prevent injuries,
DO NOT put your fingers in the areas shown in the
illustrations.
36
Safety and legal
DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner
dust to ignite inside the vacuum cleaner, potentially starting a fire. Please carefully clean the
toner dust with a dry, lint-free cloth and dispose of it according to local regulations.
If moving your machine, use the handholds provided. First making sure to disconnect any
cables.
DO NOT use any flammable substances, spray or
organic solvent/liquids containing
alcohol/ammonia to clean the inside or outside of
the machine. Doing this may cause a fire or
electrical shock. Refer to Routine maintenance
on page 62 for how to clean the machine.
A
Plastic bags are used in the packaging of your machine. To avoid the danger of suffocation,
keep these bags away from babies and children.
Note
The fuser unit is marked with a Caution label. DO NOT remove or damage the label.
37
IEC60825-1+A2:2001 Specification
A
This machine is a Class 1 laser product as defined in IEC60825-1+A2:2001 specifications. The
label shown below is attached in countries where required.
This machine has a Class 3B Laser Diode which emits invisible
laser radiation in the Scanner Unit. The Scanner Unit should not
be opened under any circumstances.
CLASS 1 LASER PRODUCT
APPAREIL À LASER DE CLASSE 1
LASER KLASSE 1 PRODUKT
Laser Diode A
A
Wave length: 780 - 800 nm
Output: 10 mW max.
Laser Class: Class 3B
WARNING
Use of controls, adjustments or performance of procedures other than those specified in this
manual may result in hazardous radiation exposure.
Disconnect device
A
This product must be installed near an electrical socket that is easily accessible. In case of
emergencies, you must disconnect the power cord from the electrical socket to shut off power
completely.
Wiring information (U.K. only)
If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same
rating as the original fuse.
Always replace the fuse cover. Never use a plug that does not have a cover. If in any doubt, call
a qualified electrician.
Warning - This printer must be earthed.
The wires in the mains lead are coloured in line with the following code:
„ Green and Yellow: Earth
„ Blue: Neutral
„ Brown: Live
38
A
Safety and legal
LAN connection (DCP-7045N only)
A
CAUTION
DO NOT connect this product to a LAN connection that is subject to over-voltages.
Radio interference
A
This product complies with EN55022 (CISPR Publication 22)/Class B. When connecting the
machine to a computer, ensure that you use the following interface cables.
A USB cable which must not exceed 2.0 metres in length.
EU Directive 2002/96/EC and EN50419
A
This equipment is marked with the above recycling symbol. It means that all the end of the life of
the equipment you must dispose of it separately at an appropriate collection point and not place
it in the normal domestic unsorted waste stream. This will benefit the environment for all.
(European Union only)
39
A
International ENERGY STAR® Compliance Statement
A
The purpose of the International ENERGY STAR® Program is to promote the development and
popularization of energy-efficient office equipment.
As an ENERGY STAR® Partner, Brother Industries, Ltd. has determined that this product meets
the ENERGY STAR® guidelines for energy efficiency.
Important safety instructions
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall socket before cleaning inside of the machine. DO NOT use
liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
6 Slots and openings in the casing at the back or bottom are provided for ventilation. To ensure
reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should never be placed near or over a radiator
or heater. This product should never be placed in a built-in installation unless adequate
ventilation is provided.
7 This product should be connected to an AC power source within the range indicated on the
rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact
a qualified electrician.
8 This product is equipped with a 3-wire grounded plug. This plug will only fit into a grounded
power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call
your electrician to replace your obsolete outlet. DO NOT defeat the purpose of the grounded
plug.
9 Use only the power cord supplied with this machine.
10 DO NOT allow anything to rest on the power cord. DO NOT place this product where people
can walk on the cord.
11 Use the product in a well-ventilated area.
40
A
Safety and legal
12 The power cord, including extensions should be no longer than 5 metres.
DO NOT share the same power circuit with other high powered appliances, such as an air
conditioner, copier, shredder or similar devices. If you cannot avoid using the printer with these
appliances, we recommend that you use a high-frequency noise filter.
Use a voltage regulator if the power source is not stable.
13 DO NOT place anything in front of the machine that will block printed pages. DO NOT place
anything in the path of printed pages.
14 Wait until pages have exited the machine before picking them up.
15 Unplug this product from the power socket and refer all servicing to Brother Authorized Service
Personnel under the following conditions:
„ When the power cord is damaged or frayed.
„ If liquid has been spilled into the product.
„ If the product has been exposed to rain or water.
„ If the product does not operate normally when the operating instructions are followed.
Adjust only those controls that are covered by the operating instructions. Incorrect
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
„ If the product has been dropped or the casing has been damaged.
„ If the product exhibits a distinct change in performance, indicating a need for service.
16 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
17 To reduce the risk of fire, electric shock and injury to people, note the following:
„ DO NOT use this product near appliances that use water, a swimming pool or in a wet
basement.
„ DO NOT use the machine during an electrical storm (there is the remote possibility of an
electrical shock).
41
A
Trademarks
A
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the
United States and/or other countries.
Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft
Corporation in the United States and/or other countries.
Apple, Macintosh, Safari and TrueType are trademarks of Apple Inc., registered in the United
States and other countries.
Intel, Intel Core and Pentium are trademarks of Intel Corporation in the U.S. and other countries.
AMD is a trademark of Advanced Micro Devices, Inc.
Adobe, Flash, Illustrator, PageMaker, Photoshop, PostScript and PostScript 3 are either
registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or
other countries.
Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of
Nuance Communications, Inc. or its affiliates in the United States and/or other countries.
Each company whose software title is mentioned in this manual has a Software Licence
Agreement specific to its proprietary programs.
All other trademarks are the property of their respective owners.
42
B
Troubleshooting and routine
maintenance
B
Troubleshooting
B
If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at
http://solutions.brother.com/.
If you are having difficulty with your machine
B
Check the chart below and follow the troubleshooting tips.
Copy quality difficulties
Difficulties
Suggestions
Vertical black line appears in
copies.
Black vertical lines on copies are typically caused by dirt or correction fluid on the
glass strip (DCP-7040 and DCP-7045N only), or the corona wire for printing is
dirty. (See Cleaning the scanner glass on page 63 and Cleaning the corona wire
on page 65.)
Printing difficulties
Difficulties
No printout.
Suggestions
„ Check that the machine is plugged in and the power switch is turned on.
„ Check that the toner cartridge and drum unit are installed correctly. (See
Replacing the drum unit on page 73.)
„ Check the interface cable connection on both the machine and your computer.
(See the Quick Setup Guide.)
„ Check that the correct printer driver has been installed and chosen.
„ Check to see if the LCD is showing an error message. (See Error and
maintenance messages on page 54.)
„ Check that machine is online:
(For Windows Vista®)
Click the Start button, Control Panel, Hardware and Sound, and then
Printers. Right-click Brother DCP-XXXX Printer. Make sure that Use Printer
Offline is unchecked.
®
(For Windows Server 2003 (DCP-7045N only) and Windows® XP)
Click the Start button and choose Printers. Right-click Brother DCP-XXXX
Printer. Make sure that Use Printer Offline is unchecked.
®
(For Windows 2000)
Click the Start button and choose Settings and then Printers. Right-click
Brother DCP-XXXX Printer. Make sure that Use Printer Offline is
unchecked.
43
B
Printing difficulties (continued)
Difficulties
Suggestions
The machine prints unexpectedly
or it prints garbage.
„ Pull out the paper tray and wait until the machine stops printing. Then turn off
the machine’s power switch and disconnect from the power for several
minutes.
„ Check the settings in your application to make sure it is set up to work with
your machine.
The machine prints the first couple
of pages correctly, then some
pages have text missing.
„ Check the settings in your application to make sure that it is set up to work with
your machine.
The headers or footers appear
when the document displays on the
screen but they do not show up
when it is printed.
There is an unprintable area on the top and bottom of the page. Adjust the top and
bottom margins in your document to allow for this.
„ Your computer is not recognising the machine’s input buffer’s full signal. Make
sure that you connected the interface cable correctly. (See the Quick Setup
Guide.)
Scanning difficulties
Difficulties
Suggestions
TWAIN errors appear while
scanning.
Make sure that the Brother TWAIN driver is chosen as the primary source. In
PaperPort™ 11SE, click File, Scan or Get Photo and choose the Brother
TWAIN driver.
OCR does not work
Try increasing the scanning resolution.
Network scanning does not work.
(DCP-7045N only)
See Network difficulties (DCP-7045N only) on page 45.
Software difficulties
Difficulties
Suggestions
Cannot install software or print.
Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
and reinstall the software.
Cannot perform ‘2 in 1’ or ‘4 in 1’
printing.
Check that the paper size setting in the application and in the printer driver are the
same.
The machine does not print from
Try to reduce the print resolution. (See Advanced tab in the Software User’s Guide
on the CD-ROM.)
Adobe® Illustrator®.
Paper handling difficulties
Difficulties
Suggestions
The machine does not load paper.
„ If there is no paper, load a new stack of paper into the paper tray.
The LCD shows No Paper or a
Paper Jam message.
„ If there is paper in the paper tray, make sure it is straight. If the paper is curled,
you should straighten it. Sometimes it is helpful to remove the paper, turn the
stack over and put it back into the paper tray.
„ Reduce the amount of paper in the paper tray, and then try again.
„ If the LCD shows Paper Jam message and you still have a problem, see
Paper jams on page 57.
44
Troubleshooting and routine maintenance
Paper handling difficulties (continued)
Difficulties
Suggestions
How do I print on envelopes?
You can load envelopes from the manual feed slot. Your application must be set
up to print the envelope size you are using. This is usually done in the Page Setup
or Document Setup menu of your application. (See your application’s manual for
more information.)
Which paper can I use?
You can use plain paper, recycled paper, transparency and labels that are made
for laser machines. (For details, see Acceptable paper and other print media
on page 11.)
There is a paper jam.
(See Paper jams on page 57.)
Print quality difficulties
Difficulties
Printed pages are curled.
Suggestions
„ Low quality thin or thick paper or not printing on the recommended side of the
paper could cause this problem. Try turning over the stack of paper in the
paper tray.
„ Make sure that you choose the Paper Type that suits the print media type you
are using. (See Acceptable paper and other print media on page 11.)
Printed pages are smeared.
Printouts are too light.
The Paper Type setting may be incorrect for the type of print media you are using,
or the print media may be too thick or have a rough surface. (See Acceptable
paper and other print media on page 11 and Basic tab in the Software User’s
Guide on the CD-ROM.)
„ If this problem occurs when making copies or printing, set Toner Save mode
to off in the machine menu settings. (See Toner Save on page 18.)
„ Set Toner Save mode to off in the Advanced tab in the printer driver. (See
Advanced tab in the Software User’s Guide on the CD-ROM.)
Network difficulties (DCP-7045N only)
Difficulties
Suggestions
Cannot print over a wired Network.
If you are having Network problems see the Network User's Guide on the CDROM for more information.
Make sure your machine is powered on and is on-line and in Ready mode. Print
the Network Configuration list to see your current Network settings. (See Network
Configuration List (DCP-7045N only) on page 19.) Reconnect the LAN cable to
the hub to verify that the cable and network connections are good. If possible, try
connecting the machine to a different port on your hub using a different cable. If
the connections are good, the lower LED of the back panel of the machine will be
green.
45
B
Network difficulties (DCP-7045N only) (continued)
Difficulties
Suggestions
The network scanning feature
does not work.
(For Windows® only) The firewall setting on your PC may be rejecting the
necessary network connection. Follow the instructions below to configure
The network printing feature does
not work.
Windows® Firewall. If you are using other personal firewall software, see the
User’s Guide for your software or contact the software manufacturer.
For Windows® XP SP2 users:
a
Click the Start button, Control Panel, Network and Internet
Connections and then Windows Firewall. Make sure that Windows
Firewall on the General tab is set to On.
b
Click the Advanced tab and Settings... button of the Network
Connection Settings.
c
d
Click the Add button.
To add port 54925 for network scanning, enter the information below:
1. In Description of service: Enter any description, for example “Brother
Scanner”.
2. In Name or IP address (for example 192.168.0.12) of the computer
hosting this service on your network: Enter “Localhost”.
3. In External Port number for this service: Enter “54925”
4. In Internal Port number for this service: Enter “54925”.
5. Make sure UDP is chosen.
6. Click OK.
e
f
If you still have trouble with your network connection, click the Add button.
To add port 137 for network scanning and network printing, enter the
information below:
1. In Description of service: - Enter any description, for example “Brother
network scanning”
2. In Name or IP address (for example 192.168.0.12) of the computer
hosting this service on your network: Enter “Localhost”.
3. In External Port number for this service: Enter “137”.
4. In Internal Port number for this service: Enter “137”.
5. Make sure UDP is chosen.
6. Click OK.
g
46
Make sure if the new setting is added and is checked, and then click OK.
Troubleshooting and routine maintenance
Network difficulties (DCP-7045N only) (continued)
Difficulties
Suggestions
The network scanning feature
does not work.
®
For Windows Vista users:
The network printing feature does
not work.
(continued)
a
Click the Start button, Control Panel, Network and Internet, Windows
Firewall and click Change settings.
b
When the User Account Control screen appears, do the following.
„ Users who have administrator rights: Click Continue.
„ For users who do not have administrator rights: Enter the
administrator password and click OK.
c
d
e
f
Make sure that Windows Firewall on the General tab is set to On.
Click the Exceptions tab.
Click the Add port... button.
To add port 54925 for network scanning, enter the information below:
B
1. In Name: Enter any description. (for example “Brother Scanner”)
2. In Port number: Enter “54925”.
3. Make sure UDP is chosen. Then click OK.
g
Make sure that the new setting is added and is checked, and then click
Apply.
h
If you still have trouble with your network connection such as network
scanning or printing, check File and Printer Sharing box in the
Exceptions tab and then click Apply.
Your computer cannot find your
machine.
For Windows® users: The firewall setting on your PC may be rejecting the
necessary network connection. For details, see the instruction above.
For Macintosh users: Re-select your machine in the Device Selector
application located in
Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the
Model pop-up menu of ControlCenter2.
47
Improving the print quality
Examples of poor print
quality
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
White lines across the page
Recommendation
„ Make sure that you use paper that meets our specifications. A rough
surfaced paper or thick print media can cause the problem. (See
Acceptable paper and other print media on page 11.)
„ Make sure that you choose the appropriate media type in the printer
driver or in the machine’s Paper Type menu setting. (See Acceptable
paper and other print media on page 11 and Basic tab in the Software
User’s Guide on the CD-ROM.)
„ The problem may disappear by itself. Print multiple pages to clear this
problem, especially if the machine has not been used for a long time.
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 73.)
„ Wipe the laser scanner windows with a soft cloth. (See Cleaning the
laser scanner window on page 63.)
ABCDEFGH
abcdefghijk
„ Make sure that a torn sheet of paper is not inside the machine
covering the scanner window.
ABCD
abcde
01234
„ The toner cartridge may be damaged. Put in a new toner cartridge.
(See Replacing a toner cartridge on page 69.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 73.)
White lines down the page
„ Make sure that you use paper that meets our specifications. (See
Acceptable paper and other print media on page 11.)
„ Choose Thick paper mode in the printer driver, choose Thick in the
machine’s Paper Type menu setting or use thinner paper than you
are currently using. (See Paper type on page 17 and Basic tab in the
Software User’s Guide on the CD-ROM.)
„ Check the machine’s environment. Conditions such as high humidity
can cause hollow print. (See Choosing a location on page 34.)
Hollow print
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 73.)
„ Make sure that you use paper that meets our specifications. (See
Acceptable paper and other print media on page 11.)
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
Grey background
48
„ Check the machine’s environment. Conditions such as high
temperatures and high humidity can increase the amount of
background shading. (See Choosing a location on page 34.)
„ The toner cartridge may be damaged. Put in a new toner cartridge.
(See Replacing a toner cartridge on page 69.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 73.)
B
Troubleshooting and routine maintenance
Examples of poor print
quality
FGH
ABCDE ijk
h
fg
e
d
abc
ABCD
abcde
01234
Page skewed
Recommendation
„ Make sure that the paper or other print media is loaded correctly in
the paper tray and that the guides are not too tight or too loose
against the paper stack.
„ Set the paper guides correctly. (See Loading paper in the paper tray
on page 6.)
„ The paper tray may be too full.
„ If you are using the manual feed slot, see Loading paper in the
manual feed slot on page 7.
„ Check the paper type and quality. (See Acceptable paper and other
print media on page 11.)
„ Make sure that you use paper that meets our specifications. Roughsurfaced paper or thick paper may cause the problem. (See
Acceptable paper and other print media on page 11.)
„ Make sure that you choose the correct media type in the printer driver
or in the machine’s Paper Type menu setting. (See Acceptable paper
and other print media on page 11 and Basic tab in the Software
User’s Guide on the CD-ROM.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 73.)
Ghost
„ The fuser unit may be contaminated. Call your Brother dealer for
service.
„ Check the paper type and quality. (See Acceptable paper and other
print media on page 11.)
B DEFGH
abc efghijk
„ Make sure that paper is loaded correctly. (See Loading paper in the
paper tray on page 6.)
A CD
bcde
1 34
„ Turn over the stack of paper in the tray or rotate the paper 180° in the
input tray.
Wrinkles or creases
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
„ Choose Improve Toner Fixing mode in the printer driver. (See
Device Options (For Windows®) or Print Settings (For Macintosh) in
the Software User’s Guide on the CD-ROM.)
If this selection does not provide enough improvement, choose
Thicker Paper in Media Type settings.
Poor fixing
49
B
Examples of poor print
quality
Recommendation
„ Check the paper type and quality. High temperatures and high
humidity will cause paper to curl.
„ If you do not use the machine often, the paper may have been in the
paper tray too long. Turn over the stack of paper in the paper tray.
Also, fan the paper stack and then rotate the paper 180° in the paper
tray.
Curled or wavy
„ Make ten copies of a blank, white sheet of paper. (See Making
multiple copies on page 22.) If the problem is not solved, the drum
unit may have glue from a label stuck on the OPC drum surface.
Clean the drum unit. (See Cleaning the drum unit on page 67.)
75 mm
75 mm
White Spots on black text
and graphics at 75 mm
intervals
75 mm
75 mm
Black Spots at 75 mm
intervals
50
„ The drum unit may be damaged. Put in a new drum. (See Replacing
the drum unit on page 73.)
Troubleshooting and routine maintenance
Examples of poor print
quality
ABCDEFGH
CDEF
abcdefghijk
defg
ABCD
abcde
01234
Faint
Recommendation
„ Check the machine’s environment. Conditions such as humidity, high
temperatures, and so on, may cause this print fault. (See Choosing a
location on page 34.)
„ If the whole page is too light, Toner Save mode may be on. Turn off
Toner Save mode in the machine menu settings or Toner Save
mode in the printer Properties of the driver. (See Toner Save
on page 18 or Advanced tab in the Software User’s Guide on the CDROM.)
„ Clean the scanner window and the corona wire of the drum unit. (See
Cleaning the laser scanner window on page 63 and Cleaning the
corona wire on page 65.)
„ The toner cartridge may be damaged. Put in a new toner cartridge.
(See Replacing a toner cartridge on page 69.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 73.)
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
Toner specks
„ Make sure that you use paper that meets our specifications. Roughsurfaced paper may cause the problem. (See Acceptable paper and
other print media on page 11.)
„ Clean the corona wire and the drum unit. (See Cleaning the corona
wire on page 65 and Cleaning the drum unit on page 67.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 73.)
„ The fuser unit may be contaminated. Call your Brother dealer for
service.
„ Clean the corona wire inside the drum unit by sliding the green tab.
Be sure to return the green tab to the home position (a). (See
Cleaning the corona wire on page 65.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 73.)
„ The fuser unit may be contaminated. Call your Brother dealer for
service.
All black
51
B
Examples of poor print
quality
Recommendation
„ Make sure that you use paper that meets our specifications. (See
Acceptable paper and other print media on page 11.)
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
Black toner marks across the
page
„ If you use label sheets for laser machines, the glue from the sheets
may sometimes stick to the OPC drum surface. Clean the drum unit.
(See Cleaning the drum unit on page 67.)
„ Do not use paper that has clips or staples because they will scratch
the surface of the drum.
„ If the unpacked drum unit is in direct sunlight or room light, the unit
may be damaged.
„ The toner cartridge may be damaged. Put in a new toner cartridge.
(See Replacing a toner cartridge on page 69.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 73.)
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
„ Clean the laser scanner window and the corona wire inside the drum
unit. (See Cleaning the laser scanner window on page 63 and
Cleaning the corona wire on page 65.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 73.)
Line across the page
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
Black lines down the page
Printed pages have toner
stains down the page
52
„ Clean the corona wire inside the drum unit by sliding the green tab.
Be sure to return the green tab to the home position (a). (See
Cleaning the corona wire on page 65.)
„ The toner cartridge may be damaged. Put in a new toner cartridge.
(See Replacing a toner cartridge on page 69.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 73.)
„ The fuser unit may be smudged. Call your Brother dealer for service.
Troubleshooting and routine maintenance
Examples of poor print
quality
Recommendation
„ Choose Reduce Paper Curl mode in the printer driver when you do
not use our recommended paper. (See Device Options (For
Windows®) or Print Settings (For Macintosh) in the Software User's
Guide on the CD-ROM.)
„ Turn the paper over in the paper tray, and print again. (Excluding
Letterhead paper)
„ Lift up the output tray support flap.
Curled
B
„ Replace the paper in the paper tray with paper from a freshly opened
ream.
„ Make sure you are using paper that is recommended for your
machine. (See Acceptable paper and other print media on page 11.)
53
Error and maintenance messages
As with any sophisticated office product, errors may occur and consumable items may need to be
replaced. If this happens, your machine identifies the error or required routine maintenance and
shows the appropriate message. The most common error and maintenance messages are shown
below.
You can correct most errors and routine maintenance by yourself. If you need more help, the
Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com/
Error Message
Cause
Action
Cartridge Error
The toner cartridge is not
installed correctly.
Pull out the drum unit, take out the toner
cartridge that is indicated on the LCD, and
put it back into the drum unit again.
Drum End Soon
The drum unit is near the end of
its life.
Use the drum unit until you have a print
quality problem; then replace the drum unit
with a new one.
(See Replacing the drum unit on page 73.)
Cooling Down
Wait for a while
The temperature of the drum unit
or toner cartridge is too hot. The
machine will pause its current
print job and go into cooling down
mode. During the cooling down
mode, you will hear the cooling
fan running while the LCD shows
Cooling Down, and
Wait for a while.
Make sure that you can hear the fan in the
machine spinning and that the exhaust outlet
is not blocked by something.
If the fan is spinning, remove any obstacles
that surround the exhaust outlet, and then
leave the machine turned on but do not use
it for several minutes.
If the fan is not spinning do the following:
Disconnect the machine from the power for
several minutes and then reconnect it.
Cover is Open
The front cover is not closed
completely.
Close the front cover of the machine.
Cover is Open
The fuser cover is not closed
completely.
Close the fuser cover of the machine.
Cover is Open
The fuser cover is not closed
completely or paper was jammed
in the back of the machine when
you turned on the power.
Make sure paper is not jammed inside the
back of the machine, and then close the
fuser cover and press Start.
Document Jam
(DCP-7040 and DCP7045N only)
The document was not inserted
or fed correctly, or the document
scanned from the ADF was too
long.
See Document jams (DCP-7040 and DCP7045N only) on page 56 or Using the
automatic document feeder (ADF) (DCP7040 and DCP-7045N) on page 15.
Drum Error
The corona wire on the drum unit
needs to be cleaned.
Clean the corona wire on the drum unit. (See
Cleaning the corona wire on page 65.)
The drum unit has reached the
end of its life.
Replace the drum unit. (See Replacing the
drum unit on page 73.)
54
B
Troubleshooting and routine maintenance
Error Message
Cause
Fuser Error
The temperature of fuser unit
Turn the power switch off, wait a few
does not rise at a specified
seconds, and then turn it on again. Leave the
temperature within specified time. machine for 15 minutes with the power on.
Action
The fuser unit is too hot.
Init Unable XX
The machine has a mechanical
problem.
Disconnect the machine from the power for
several minutes and then reconnect it.
Jam Rear
The paper is jammed in the back
of the machine.
(See Paper jams on page 57.)
Jam Inside
The paper is jammed inside the
machine.
(See Paper jams on page 57.)
Jam Tray
The paper is jammed in the paper
tray of the machine.
(See Paper jams on page 57.)
No Paper
The machine is out of paper or
paper is not correctly loaded in
the paper tray.
Do one of the following:
„ Refill the paper in the paper tray, and
then press Start.
„ Remove the paper and load it again, and
then press Start.
Out of Memory
The machine’s memory is full.
Copy operation in progress
Do one of the following:
„ (DCP-7040 and DCP-7045N only)
Press Start to copy the scanned pages.
„ Press Stop/Exit and wait until the other
operations in progress finish, and then try
again.
„ Clear the data from the memory. (See
Out of memory message on page 27.)
Print operation in process
Reduce print resolution. (See Advanced tab
in the Software User’s Guide on the
CD-ROM.)
Print Unable XX
The machine has a mechanical
problem.
Disconnect the machine from the power for
several minutes and then reconnect it.
Scan Unable XX
The machine has a mechanical
problem.
Disconnect the machine from the power for
several minutes and then reconnect it.
Toner Life End
The drum unit and toner cartridge
assembly is not installed
correctly, or the toner cartridge is
used up and printing is not
possible.
Do one of the following:
„ Re-install the toner cartridge and drum
unit assembly.
„ Replace the empty toner cartridge with a
new one. (See Replacing a toner
cartridge on page 69.)
55
B
Error Message
Cause
Action
Toner Low
If the LCD shows Toner Low,
you can still print; however, the
machine is telling you that the
toner cartridge is near the end of
its life and the toner will soon
need replacing.
Order a new toner cartridge now.
Document jams
(DCP-7040 and DCP-7045N
only)
Document is jammed under the
document cover
B
If the document is jammed, follow the steps
below.
Note
a
Take out any paper from the ADF that is
not jammed.
b
c
Lift the document cover.
d
e
Close the document cover.
After removing a jammed document,
check that no paper scraps are left in the
machine that could cause another jam.
Document is jammed in the top of the
ADF unit
a
Take out any paper from the ADF that is
not jammed.
b
c
Open the ADF cover.
d
e
56
Pull the jammed document out to the
right.
B
Pull the jammed document out to the
left.
Close the ADF cover.
Press Stop/Exit.
Press Stop/Exit.
B
Troubleshooting and routine maintenance
Document is jammed at the output
tray
a
Pull the jammed document out to the
right.
Paper jams
B
B
To clear paper jams, please follow the steps
in this section.
Note
• Please confirm that you have installed
both a toner cartridge and a drum unit in
the machine. If you have not installed a
drum unit or have installed the drum unit
incorrectly, then this may cause a paper
jam in your Brother machine.
• If the error message remains, open and
close the front cover and fuser cover firmly
to reset the machine.
b
Press Stop/Exit.
WARNING
B
HOT SURFACE
After you have just used the machine, some
internal parts of the machine will be
extremely hot. To prevent injury, when you
open the front or back cover (back output
tray) of the machine, DO NOT touch the
shaded parts shown in the illustration.
57
b
Slowly take out the drum unit and toner
cartridge assembly. The jammed paper
will be pulled out with the toner cartridge
and drum unit assembly.
CAUTION
CAUTION
We recommend that you place the drum
unit and toner cartridge assembly on a
clean, flat surface with a piece of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.
To prevent damage to the machine caused
by static electricity, DO NOT touch the
electrodes shown in the illustration.
c
Paper is jammed inside the machine
a
If you cannot remove the drum unit and
toner cartridge assembly easily, do not
use extra force. Instead, lift the scanner
cover.
B
Open the front cover.
Use both hands to carefully pull the
jammed paper up and out of the output
tray opening.
d
58
Close the scanner cover.
Troubleshooting and routine maintenance
e
f
If you cannot pull the jammed paper out
of the output tray opening, take the
paper tray completely out of the
machine.
Pull the jammed paper out of the paper
tray opening.
Paper is jammed at the back of the
machine
B
a
Open the front cover.
b
Slowly take out the drum unit and toner
cartridge assembly.
B
CAUTION
g
Put the drum unit and toner cartridge
assembly back in the machine.
We recommend that you place the drum
unit and toner cartridge assembly on a
clean, flat surface with a piece of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.
c
h
i
Open the back cover (back output tray).
Put the paper tray back in the machine.
Close the front cover.
59
d
Pull the tabs toward you to open the
fuser cover (1).
Paper is jammed inside the drum unit
and toner cartridge assembly
a
Open the front cover.
b
Slowly take out the drum unit and toner
cartridge assembly.
1
e
Pull the jammed paper out of the fuser
unit.
f
g
Close the back cover (back output tray).
h
60
Put the drum unit and toner cartridge
assembly back in the machine.
Close the front cover.
CAUTION
We recommend that you place the drum
unit and toner cartridge assembly on a
clean, flat surface with a piece of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.
B
Troubleshooting and routine maintenance
c
Push down the green lock lever and take
the toner cartridge out of the drum unit.
CAUTION
e
Put the toner cartridge back into the
drum unit until you hear it lock into place.
If you put it in correctly, the green lock
lever will lift automatically.
f
Put the drum unit and toner cartridge
assembly back in the machine.
B
Handle the toner cartridge carefully. If toner
scatters on your hands or clothes, wipe or
wash it off with cold water at once.
To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations below.
g
d
Close the front cover.
Clear the jammed paper if there is any
inside the drum unit.
61
Routine maintenance
c
Wipe the outside of the machine with a
soft cloth to remove dust.
d
Remove any paper that is in the paper
tray.
e
Wipe the inside and the outside of the
paper tray with a soft cloth to remove
dust.
f
Re-load the paper and put the paper tray
firmly back in the machine.
g
Plug the machine’s power cord back into
the electrical socket first, and then
reconnect all cables. Turn on the
machine’s power switch.
B
WARNING
Use neutral detergents.
DO NOT use any flammable substances,
spray or organic solvent/liquids containing
alcohol/ammonia to clean the inside or
outside of the machine. Doing this may
cause a fire or electrical shock. For more
information see Important safety
instructions on page 40.
CAUTION
The drum unit contains toner, so handle it
carefully. If toner scatters on your hands or
clothes, wipe or wash it off with cold water
at once.
Cleaning the outside of the
machine
a
b
62
Turn off the machine’s power switch.
Disconnect all cables, and then unplug
the power cord from the electrical
socket.
Pull the paper tray completely out of the
machine.
B
Troubleshooting and routine maintenance
Cleaning the scanner glass
a
b
B
Turn off the machine’s power switch.
Disconnect all cables and then unplug
the power cord from the electrical
socket.
Lift the document cover (1).
Clean the white plastic surface (2) and
scanner glass (3) underneath it with a
soft lint-free cloth moistened with water.
1
2
3
d
Plug the machine’s power cord back into
the electrical socket first, and then
reconnect all cables. Turn on the
machine’s power switch.
Note
In addition to cleaning the scanner glass
and glass strip with a soft lint-free cloth
moistened with water, run your finger tip
over the glass to see if you can feel
anything on it. If you feel dirt or debris,
clean the glass again concentrating on
that area. You may need to repeat the
cleaning process three or four times. To
test, make a copy after each cleaning.
Cleaning the laser scanner
window
B
WARNING
c
Use neutral detergents.
(DCP-7040 and DCP-7045N) In the
ADF unit, clean the white bar (1) and the
scanner glass strip (2) underneath it
with a soft lint-free cloth moistened with
water.
1
DO NOT use any flammable substances,
spray or organic solvent/liquids containing
alcohol/ammonia to clean the inside or
outside of the machine. Doing this may
cause a fire or electrical shock. For more
information see Important safety
instructions on page 40.
CAUTION
2
DO NOT touch the laser scanner window
with your fingers.
a
Before you clean the inside of the
machine, turn off the machine’s power
switch.
Unplug the power cord from the
electrical socket.
63
B
b
Open the front cover and slowly take out
the drum unit and toner cartridge
assembly.
CAUTION
To prevent damage to the machine caused
by static electricity, DO NOT touch the
electrodes shown in the illustration.
WARNING
HOT SURFACE
After you have just used the machine, some
internal parts of the machine will be
extremely hot. To prevent injury, when you
open the front or back cover (back output
tray) of the machine, DO NOT touch the
shaded parts shown in the illustration.
64
We recommend that you place the drum
unit on a clean, flat surface with a piece of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.
Troubleshooting and routine maintenance
c
Wipe the laser scanner window by
wiping it with a clean soft, dry lint-free
cloth.
Cleaning the corona wire
B
If you have print quality problems, clean the
corona wire as follows:
a
Turn off the machine’s power switch.
Disconnect all cables, and then unplug
the power cord from the electrical
socket.
b
Open the front cover.
B
d
Put the drum unit and toner cartridge
assembly back in the machine.
e
f
Close the front cover.
Plug the machine’s power cord back into
the electrical socket.
Turn on the machine’s power switch.
c
Slowly take out the drum unit and toner
cartridge assembly.
CAUTION
We recommend that you place the drum
unit and toner cartridge assembly on a
clean, flat surface with a piece of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.
Handle the toner cartridge carefully. If toner
scatters on your hands or clothes, wipe or
wash it off with cold water at once.
65
g
To prevent damage to the machine caused
by static electricity, DO NOT touch the
electrodes shown in the illustration.
Plug the machine’s power cord back into
the electrical socket first, and then
reconnect all cables. Turn on the
machine’s power switch.
CAUTION
To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations below.
d
Clean the corona wire inside the drum
unit by gently sliding the green tab from
right to left and left to right several times.
1
CAUTION
Be sure to return the green tab to the home
position (a) (1). If you do not, printed pages
may have a vertical stripe.
e
Put the drum unit and toner cartridge
assembly back in the machine.
f
Close the front cover.
66
Troubleshooting and routine maintenance
Cleaning the drum unit
If you have print quality problems, clean the
drum unit as follows.
a
Turn off the machine’s power switch.
Unplug the power cord from the
electrical socket.
b
Open the front cover.
B
To prevent damage to the machine caused
by static electricity, DO NOT touch the
electrodes shown in the illustration.
d
Push down the green lock lever and take
the toner cartridge out of the drum unit.
CAUTION
c
Handle the toner cartridge carefully. If toner
scatters on your hands or clothes, wipe or
wash it off with cold water at once.
Slowly take out the drum unit and toner
cartridge assembly.
To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations below.
CAUTION
We recommend that you put the drum unit
and toner cartridge assembly on a clean,
flat surface with a piece of disposable paper
or cloth underneath it in case you
accidentally spill or scatter toner.
67
B
e
f
Put the print sample in front of the drum
unit, and find the exact position of the
poor print.
DO NOT use excessive force when
cleaning the drum unit.
h
Put the toner cartridge back into the
drum unit until you hear it lock into place.
If you put the cartridge in correctly, the
green lock lever will lift automatically.
i
Put the drum unit and toner cartridge
assembly back in the machine.
j
k
Close the front cover.
Turn the drum unit gear by hand while
looking at the surface of the OPC
drum (1).
1
g
When you have found the mark on the
drum that matches the print sample,
wipe the surface of the OPC drum with a
dry cotton swab until the dust or glue on
the surface comes off.
CAUTION
The drum is photosensitive so DO NOT
touch it with your fingers.
DO NOT clean the surface of the
photosensitive drum with a sharp object.
68
Plug the machine’s power cord back into
the electrical socket first, and then
reconnect all cables. Turn on the
machine’s power switch.
Troubleshooting and routine maintenance
Replacing the consumable items
B
You will need to replace the consumable items when the machine indicates that the life of the
consumable is over.
Toner cartridge
Drum unit
Order No. TN-2110, TN-2120
Order No. DR-2100
Note
• Discard used consumable items according to local regulations. (See EU Directive 2002/96/EC
and EN50419 on page 39.) If you have questions, call your local waste disposal office. Be sure
to reseal the consumable items tightly so that the material inside does not spill.
• We recommend placing used consumable items on a piece of paper to prevent accidentally
spilling or scattering the material inside.
• If you use paper that is not a direct equivalent for the recommended paper, the life of
consumable items and machine parts may be reduced.
Replacing a toner cartridge
The High Yield toner cartridges can print
approximately 2,600 pages 1 and the
Standard toner cartridges can print
approximately 1,500 pages 1. Actual page
count will vary depending on your average
type of document (i.e., standard letter,
detailed graphics).
When a toner cartridge is running low, the
LCD shows Toner Low.
1
B
Note
It is a good idea to keep a new toner
cartridge ready for use when you see the
Toner Low warning.
Approx. cartridge yield is declared in accordance
with ISO/IEC 19752.
69
B
WARNING
b
Slowly take out the drum unit and toner
cartridge assembly.
HOT SURFACE
After you have just used the machine, some
internal parts of the machine will be
extremely hot. To prevent injury, when you
open the front or back cover (back output
tray) of the machine, DO NOT touch the
shaded parts shown in the illustration.
CAUTION
We recommend that you put the drum unit
and toner cartridge assembly on a clean,
flat surface with a piece of disposable paper
or cloth underneath it in case you
accidentally spill or scatter toner.
To prevent damage to the machine caused
by static electricity, DO NOT touch the
electrodes shown in the illustration.
a
Open the front cover.
c
Push down the green lock lever and take
the used toner cartridge out of the drum
unit.
WARNING
DO NOT put a toner cartridge into a fire. It
could explode, resulting in injuries.
70
Troubleshooting and routine maintenance
CAUTION
Handle the toner cartridge carefully. If toner
scatters on your hands or clothes, wipe or
wash it off with cold water at once.
To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations.
Unpack the toner cartridge just before you
put it in the machine. If a toner cartridge is
left unpacked for a long time, the toner life
will be shortened.
Note
Be sure to seal up the used toner cartridge
tightly in a suitable bag so that toner
powder does not spill out of the cartridge.
d
Unpack the new toner cartridge. Hold
the cartridge level with both hands and
gently rock it from side to side five or six
times to spread the toner evenly inside
the cartridge.
B
Brother machines are designed to work
with toner of a particular specification and
will work to a level of optimum performance
when used with genuine Brother toner
cartridges (TN-2110/TN-2120). Brother
cannot guarantee this optimum
performance if toner or toner cartridges of
other specifications are used. Brother does
not therefore recommend the use of
cartridges other than genuine Brother
cartridges with this machine, or the refilling
of empty cartridges with toner from other
sources. If damage is caused to the drum
unit or other part of this machine as a result
of the use of toner or toner cartridges other
than genuine Brother products due to the
incompatibility or lack of suitability of those
products with this machine, any repairs
required as a result may not be covered by
the warranty.
e
Pull off the protective cover.
71
f
Put the new toner cartridge firmly into
the drum unit until you hear it lock into
place. If you put it in correctly, the lock
lever will lift automatically.
h
Put the drum unit and toner cartridge
assembly back in the machine.
i
Close the front cover.
CAUTION
CAUTION
Make sure that you put in the toner
cartridge correctly or it may separate from
the drum unit.
g
Clean the corona wire of the drum unit
by gently sliding the green tab from right
to left and left to right several times.
1
CAUTION
Be sure to return the green tab to the home
position (a) (1). If you do not, printed pages
may have a vertical stripe.
72
DO NOT turn off the machine’s power
switch or open the front cover until the LCD
returns to the standby state.
Troubleshooting and routine maintenance
Replacing the drum unit
The machine uses a drum unit to create print
images on paper. If the LCD shows
Drum End Soon, the drum unit is near the
end of its life and it is time to buy a new one.
Even if the LCD shows Drum End Soon,
you may be able to continue printing without
having to replace the drum unit for a while.
However, if there is a noticeable deterioration
in the output print quality (even before
Drum End Soon appears), then the drum
unit should be replaced. You should clean the
machine when you replace the drum unit.
(See Cleaning the laser scanner window
on page 63.)
WARNING
B
HOT SURFACE
After you have just used the machine, some
internal parts of the machine will be
extremely hot. To prevent injury, When you
open the front or back cover (back output
tray) of the machine, DO NOT touch the
shaded parts shown in the illustration.
CAUTION
B
While removing the drum unit, handle it
carefully because it may contain toner. If
toner scatters on your hands or clothes,
wipe or wash it off with cold water at once.
Note
The drum unit is a consumable item, and
it is necessary to replace it periodically.
There are many factors that determine the
actual drum life, such as temperature,
humidity, type of paper and how much
toner you use for the number of pages per
print job. The estimated drum life is
approximately 12,000 pages 1. The actual
number of pages your drum will print may
be significantly less than this estimate.
Because we have no control over the
many factors that determine the actual
drum life, we cannot guarantee a
minimum number of pages that will be
printed by your drum.
1
a
Open the front cover.
Drum yield is approximate, and may vary by type of
use.
73
b
Slowly take out the drum unit and toner
cartridge assembly.
c
Push down the green lock lever and take
the toner cartridge out of the drum unit.
CAUTION
To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations.
CAUTION
We recommend that you put the drum unit
and toner cartridge assembly on a clean,
flat surface with a piece of disposable paper
or cloth underneath it in case you
accidentally spill or scatter toner.
To prevent damage to the machine caused
by static electricity, DO NOT touch the
electrodes shown in the illustration.
Wait to unpack a new drum unit until
immediately before you put it in the
machine. Exposure to direct sunlight or
room light may damage the drum unit.
Note
Be sure to seal up the used drum unit
tightly in a bag so that toner powder does
not spill out of the unit.
d
74
Unpack the new drum unit.
Troubleshooting and routine maintenance
e
Put the toner cartridge firmly into the
new drum unit until you hear it lock into
place. If you put the cartridge in
correctly, the green lock lever will lift
automatically.
CAUTION
f
Put the new drum unit and toner
cartridge assembly in the machine.
g
Press Clear/Back.
To confirm you are installing a new
drum, press a.
h
When the LCD shows Accepted, close
the front cover.
Make sure that you put in the toner
cartridge correctly or it may separate from
the drum unit.
75
B
Changing LCD
language
Checking the page counters
You can change the LCD language.
You can see the machine’s page counters for
copies, printed pages, reports and lists or a
summary total.
a
b
a
b
c
Press Menu.
Press a or b to choose 1.General
Setup.
Press OK.
Press a or b to choose 0.Local
Language.
Press OK.
d
Press a or b to choose your language.
Press OK.
e
Press Stop/Exit.
Machine information
Checking the serial number
You can see the machine’s serial number on
the LCD.
a
b
B
Press Menu.
(DCP-7030 and DCP-7040)
Press a or b to choose 3.Machine
Info.
Press OK.
Press a or b to choose 1.Serial No.
Press OK.
d
Press Stop/Exit.
76
Press Menu.
(DCP-7030 and DCP-7040)
Press a or b to choose 3.Machine
Info.
Press OK.
(DCP-7045N)
Press a or b to choose 5.Machine
Info.
Press OK.
B
c
Press a or b to choose 2.Page
Counter.
Press OK.
d
Press a or b to choose Total, List,
Copy or Print.
You can see the machine’s page count.
e
Press Stop/Exit.
B
Checking the Drum life
You can see the machine’s drum life on the
LCD.
a
b
(DCP-7045N)
Press a or b to choose 5.Machine
Info.
Press OK.
c
B
Press Menu.
(DCP-7030 and DCP-7040)
Press a or b to choose 3.Machine
Info.
Press OK.
(DCP-7045N)
Press a or b to choose 5.Machine
Info.
Press OK.
c
Press a or b to choose 3.Drum Life.
Press OK.
You can see the remaining percentage
of drum life.
d
Press Stop/Exit.
B
Troubleshooting and routine maintenance
Packing and shipping
the machine
h
B
Pack the drum unit and toner cartridge
assembly, AC cord and printed
materials in the original carton as shown
below:
CAUTION
Make sure that the machine has fully
cooled down by leaving it disconnected
from the power for at least 30 minutes
before packing.
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
correctly, you could void your warranty.
a
b
Turn off the machine’s power switch.
c
d
Open the front cover.
e
Place the drum unit and toner cartridge
assembly into the plastic bag and seal
the bag.
f
g
Close the front cover.
B
Unplug all the cables and AC power
cord from the machine.
Remove the drum unit and toner
cartridge assembly. Leave the toner
cartridge installed in the drum unit.
Wrap the machine in the plastic bag and
place it in the original carton with the
original packing material.
i
Close the carton and tape it shut.
77
C
Menu and features
On-screen
programming
C
Menu keys
C
Your machine has been designed to be easy
to use. The LCD provides on-screen
programming using the menu keys.
We have created step by step on-screen
instructions to help you program your
machine. Simply follow the steps as they
guide you through the menu selections and
programming options.
Menu table
Access the menu.
C
Accept an option.
You can program your machine by using the
Menu table on page 80. These pages list the
menu selections and options.
Exit the menu by pressing
repeatedly.
Press Menu followed by the menu numbers
to program your machine.
Go back to the previous
menu level.
For example, to set Beeper volume to Low:
a
b
Scroll through the current
menu level.
Press Menu.
Press a or b to choose 1.General
Setup.
Press OK.
c
Press a or b to choose 3.Beeper.
Press OK.
d
Press a or b to choose Low.
Press OK.
e
Press Stop/Exit.
Memory storage
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Contrast) will be lost.
78
Go to the next menu level.
Exit the menu.
C
C
Menu and features
How to access the menu
mode
a
b
Press Menu.
c
Press OK when the option you want
appears on the LCD.
The LCD will then show the next menu
level.
d
Press a or b to scroll to your next menu
selection.
e
Press OK.
When you have finished setting an
option, the LCD will show Accepted.
f
Press Stop/Exit to exit Menu mode.
C
Scroll through each menu level by
pressing a or b for the direction you
want.
C
79
Menu table
C
The factory settings are shown in Bold with an asterisk.
Choose & OK
Choose & OK
to accept
to exit
Main Menu
Submenu
Menu Selections
Options
Descriptions
1.General
Setup
1.Paper Type
—
Thin
Sets the type of
paper in the paper
tray.
17
Sets the size of the
paper in the paper
tray.
17
Adjusts the volume
level of the beeper.
17
Increases the page
yield of the toner
cartridge.
18
Conserves power.
18
Plain*
Page
Thick
Thicker
Transparency
Recycled Paper
2.Paper Size
—
A4*
Letter
Executive
A5
A6
B5
B6
3.Beeper
—
Off
Low
Med*
High
4.Ecology
1.Toner Save
On
Off*
2.Sleep Time
(00-99)
05Min*
The factory settings are shown in Bold with an asterisk.
80
Menu and features
Main Menu
Submenu
Menu Selections
Options
Descriptions
1.General
Setup
(continued)
5.LCD Contrast
—
b -nnnno+ a
Adjusts the contrast
of the LCD.
19
b -nnnon+ a
Page
b -nnonn+ a*
b -nonnn+ a
b -onnnn+ a
2.Copy
6.User Settings
—
—
Lists your current
settings.
19
7.Network Config
(DCP-7045N only)
—
—
Lists your network
settings.
19
0.Local Language
—
(Choose your
language.)
Allows you to
change the LCD
language for your
country.
76
1.Quality
—
Auto*
You can choose the
Copy resolution for
your type of
document.
25
Adjusts the contrast
for copies.
24
Text
Photo
2.Contrast
—
b -nnnno+ a
b -nnnon+ a
b -nnonn+ a*
C
b -nonnn+ a
b -onnnn+ a
3.Printer
(DCP-7045N
only)
1.Emulation
—
Auto*
HP LaserJet
Chooses the
emulation mode.
BR-Script 3
2.Print Options
3.Reset Printer
1.Internal Font
—
Prints a list of the
machine’s internal
fonts.
2.Configuration
—
Prints a list of the
machine’s printer
settings.
3.Test Print
—
Prints a test page.
Reset
Exit
—
Restores the printer
settings to the
original factory
default settings.
See
Software
User’s
Guide on
the
CD-ROM.
The factory settings are shown in Bold with an asterisk.
81
Main Menu
Submenu
Menu Selections
4.LAN
(DCP-7045N
only)
1.TCP/IP
1.Boot method
—
Options
Descriptions
Page
Auto*
Chooses the
BOOT method
that best suits
your needs.
See
Network
User’s
Guide on
the
CD-ROM.
Static
RARP
BOOTP
DHCP
2.IP Address
—
[000-255].
[000-255].
[000-255].
[000-255]
Enter the IP
address.
3.Subnet Mask
—
[000-255].
[000-255].
[000-255].
[000-255]
Enter the
Subnet mask.
4.Gateway
—
[000-255].
[000-255].
[000-255].
[000-255]
Enter the
Gateway
address.
5.Node Name
—
BRN
XXXXXXXXXXXX
Confirm the
Node name.
6.WINS Config
—
Auto*
Chooses the
WINS
configuration
mode.
Static
7.WINS Server
—
(Primary)
000.000.000.
000
(Secondary)
Specifies the IP
address of the
primary or
secondary
WINS server.
000.000.000.
000
8.DNS Server
—
(Primary)
000.000.000.
000
(Secondary)
Specifies the IP
address of the
primary or
secondary DNS
server.
000.000.000.
000
9.APIPA
—
On*
Off
The factory settings are shown in Bold with an asterisk.
82
Automatically
allocates the IP
address from
the link-local
address range.
Menu and features
Main Menu
Submenu
Menu Selections
4.LAN
(DCP-7045N
only)
1.TCP/IP
0.IPv6
—
(continued)
Options
Descriptions
Page
On
Enable or
Disable the
IPv6 protocol. If
you want to use
the IPv6
protocol, visit
http://solutions.
brother.com/ for
more
information.
See
Software
User’s
Guide on
the
CD-ROM.
Off*
(continued)
2.Ethernet
—
—
Auto*
100B-FD
Chooses the
Ethernet link
mode.
100B-HD
10B-FD
10B-HD
0.Factory
Reset
Reset
—
Yes
No
Exit
—
Restore all
network
settings to
factory default.
—
The factory settings are shown in Bold with an asterisk.
C
83
Main Menu
Submenu
Menu
Selections
Options
Descriptions
3.Machine Info.
(DCP-7030 and
DCP-7040)
1.Serial No.
—
—
You can check the serial
number of your machine.
76
2.Page Counter
—
Total
You can check the
number of total pages the
machine has printed
during its life.
76
You can check the
percentage of a Drum life
that remains available.
76
5.Machine Info.
(DCP-7045N)
List
Copy
Page
Print
3.Drum Life
—
—
The factory settings are shown in Bold with an asterisk.
84
D
Specifications
D
General
Printer Type
Print Method
D
Laser
Electrophotography by semiconductor laser beam scanning
Memory Capacity
16 MB (DCP-7030 and DCP-7040)
32 MB (DCP-7045N)
LCD (liquid crystal display) 16 characters × 2 lines
Power Source
Power Consumption
220 - 240V 50/60Hz
Peak:
1056 W
Copying:
Average 320 W 1
Sleep:
(DCP-7030)
Average 8 W
(DCP-7040)
Average 9 W
(DCP-7045N)
Average 10 W
Average 75 W
Standby:
1
When making a copy from one sheet
Dimensions
D
DCP-7030
257 mm
428 mm
397 mm
DCP-7040 and DCP-7045N
305 mm
428 mm
397 mm
85
Weight
Without Drum/Toner Unit:
(DCP-7030) 9.9 kg
(DCP-7040 and DCP-7045N) 11.1 kg
Noise level
Temperature
Humidity
ADF (automatic document
feeder)
Sound power
Operating
(Copying):
Standby:
Sound pressure
Operating
(Copying):
Standby:
LWAd = 6.2 Bell
LWAd = 4.4 Bell
LPAm = 53 dBA
LPAm = 32 dBA
Operating:
10 to 32.5°C
Storage:
5 to 35°C
Operating:
20 to 80% (without condensation)
Storage:
10 to 90% (without condensation)
(DCP-7040 and DCP-7045N)
Up to 35 pages (Staggered) [80 g/m2]
Recommended Environment for Best Results:
Paper Tray
86
Temperature:
20 to 30°C
Humidity:
50% - 70%
Paper:
Xerox Premier TCF 80 g/m2 or
Xerox Business 80 g/m2
250 Sheets [80 g/m2]
Specifications
Print media
Paper Input
D
Paper Tray
„ Paper Type:
Plain paper, Transparencies 1 or Recycled
paper
„ Paper Size:
Letter, A4, B5 (ISO), A5, B6, A6 and
Executive
„ Paper Weight:
60 to 105 g/m2
„ Maximum paper tray capacity: Up to 250 sheets of 80 g/m2 plain paper
Manual Feed Slot
„ Paper Type:
Plain paper, Transparencies, Recycled
paper, Bond paper, Envelopes or Labels 1
„ Paper Size:
Width: 76.2 to 220 mm
Length:116 to 406.4 mm
1
„ Paper Weight:
60 to 163 g/m2
„ Maximum manual feed slot
capacity:
One sheet at a time
For transparencies and labels, we recommend removing printed pages from the output paper tray immediately after
they exit the machine to avoid the possibility of smudging.
Paper Output Up to 100 sheets (face down print delivery to the output paper tray)
87
D
Copy
D
Colour/Monochrome
Monochrome
Document Size
(DCP-7040 and DCP-7045N)
ADF Width:
148.0 to 215.9 mm
(DCP-7040 and DCP-7045N)
ADF Length:
148.0 to 355.6 mm
Scanner Glass Width:
Max. 215.9 mm
Scanner Glass Length:
Max. 297 mm
Copy Width
Max. 210 mm
Multiple Copies
Stacks up to 99 pages
Sorts up to 99 pages (DCP-7040 and DCP-7045N)
Reduce/Enlarge
25% to 400% (in increments of 1%)
Resolution
Up to 600 × 600 dpi, 1200 dpi class
First Copy Out Time
Less than 15 seconds (from Ready state) 1
1
88
The first copy out time may vary depending on scanner lamp warm up time.
Specifications
Scan
D
Colour/Monochrome
Yes/Yes
TWAIN Compliant
Yes (Windows® 2000 Professional/XP/
XP Professional x64 Edition/Windows Vista®)
Mac OS X 10.2.4 or greater
WIA Compliant
Yes (Windows® XP/Windows Vista®)
Colour Depth
24 bit colour
Resolution
Up to 19200 × 19200 dpi (interpolated) 1
Up to 600 × 2400 dpi (optical) (From Scanner Glass)
(DCP-7040 and DCP-7045N)
Up to 600 × 600 dpi (optical) (From ADF)
Document Size
1
(DCP-7040 and DCP-7045N)
ADF Width:
148.0 to 215.9 mm
(DCP-7040 and DCP-7045N)
ADF Length:
148.0 to 355.6 mm
Scanner Glass Width:
Max. 215.9 mm
Scanner Glass Length:
Max. 297 mm
Scanning Width
Max. 210 mm
Greyscale
256 levels
D
Maximum 1200 × 1200 dpi scanning with the WIA driver in Windows® XP/Windows Vista® (resolution up to
19200 × 19200 dpi can be chosen by using the Brother scanner utility)
89
Print
D
Emulations
(DCP-7045N only)
PCL6, BR-Script3 (PostScript®3)
Printer Driver
Host-Based Driver for Windows® 2000 Professional/
XP/XP Professional x64 Edition/Windows Vista®
(DCP-7045N only)
BR-Script3 (PPD file) for Windows® 2000 Professional/
XP/XP Professional x64 Edition/Windows Vista®/
Windows Server® 2003 (print only via network)
Macintosh Printer Driver for Mac OS X 10.2.4 or greater
(DCP-7045N only)
BR-Script3 (PPD file) for Mac OS X 10.2.4 or greater
Resolution
HQ1200 (2400 × 600 dpi), 600, 300 dpi
Print Speed
Up to 22 pages/minute (A4 size) 1
First Print Out Time
Less than 10 seconds (from Ready state and standard tray)
1
The print speed may change depending on the type of document you print.
Interfaces
D
USB
Use a USB 2.0 interface cable that is no longer than 2.0 m. 1 2
LAN cable
(DCP-7045N only)
Use an Ethernet UTP cable category 5 or greater.
1
Your machine has a Full-Speed USB 2.0 interface. The machine can also be connected to a computer that has a USB
1.1 interface.
2
Third party USB ports are not supported for Macintosh.
90
Specifications
Computer requirements
D
Minimum System Requirements and Supported PC Software Functions
Computer Platform &
Operating System
Version
Windows®
Operating
System 1
Windows
® 2000
Supported PC
PC
Interface
Software
Functions
Processor Minimu Recom Available Hard
Minimum m RAM mende Disk Space
Speed
d RAM For
For
Drivers Applicati
ons
Printing,
Scanning
Intel®
Pentium®
II or AMD
equivalent
Professio
nal 4
Windows
USB,
10/100Ba
se Tx
(Ethernet)
XP
Home 2 4
Windows
256
MB
150 MB
310 MB
128 MB
(DCP7045N
only)
®
64 MB
®
XP
Professio
nal 2 4
Windows
®
XP
Professio
nal x64
Edition 2
Windows
Vista® 2
Windows
Server®
2003
(print via
network)
Windows
Server®
2003 x64
Edition
(print via
network)
Printing
10/100Ba
se Tx
(Ethernet)
(DCP7045N
only)
64-bit
(Intel® 64
or AMD64)
supported
CPU
256 MB 512
MB
Intel®
Pentium®
4 or
equivalent
64-bit
(Intel® 64
or AMD64)
supported
CPU
512 MB 1 GB
500 MB
500 MB
Intel®
Pentium®
III or
equivalent
256 MB 512
MB
50MB
Not
Available
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64-bit
(Intel® 64
or AMD64)
supported
CPU
91
Macintosh
Operating
System
Mac OS
X 10.2.4 10.4.3
Printing,
Scanning
Mac OS
X 10.4.4
or greater
USB 3,
10/100Ba
se Tx
(Ethernet)
(DCP7045N
only)
PowerPC
G4/G5,
PowerPC
G3
350MHz
128 MB 256
MB
PowerPC
G4/G5,
Intel®
Core™
Processor
512 MB 1 GB
80 MB
1
Microsoft® Internet Explorer 5.5 or greater
2
For WIA, 1200x1200 resolution. Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi.
3
Third party USB ports are not supported.
4
PaperPort™ 11SE supports Microsoft® SP4 or higher for Windows® 2000 and SP2 or higher for XP.
92
400 MB
Specifications
Consumable items
Toner Cartridge Life
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Standard Toner Cartridge:
TN-2110:
Approx. 1,500 pages (A4) 1
High-Yield Toner Cartridge:
Drum Unit
TN-2120:
Approx. 2,600 pages (A4) 1
DR-2100:
Approx. 12,000 pages (A4) 2
1
Approx. cartridge yield is declared in accordance with ISO/IEC 19752.
2
Drum yield is approximate, and may vary by type of use.
D
93
Ethernet wired network (DCP-7045N only)
Network board
model name
NC-6600h
LAN
You can connect your machine to a network for Network Printing and
Network Scanning 1.
Support for
Windows® 2000 Professional, Windows® XP,
Windows® XP Professional x64 Edition, Windows Vista®, Windows
Server® 2003 and Windows Server® 2003 x64 Edition 1
Mac OS X 10.2.4 or greater 2
Protocols
TCP/IP for IPv4: ARP, RARP, BOOTP, DHCP, APIPA (Auto IP),
WINS/NetBIOS name resolution, DNS resolver,
mDNS, LPR/LPD, Custom Raw Port/Port9100, IPP,
FTP server, POP before SMTP, SMTP AUTH,
TELNET, SNMPv1, HTTP Server,
TFTP Client and Server, SMTP Client, APOP,
LLMNR responder, ICMP, Web Services
TCP/IP for IPv6: (Turned off as default) NDP, RA, DNS resolver,
mDNS, LPR/LPD, Custom Raw Port/Port9100, IPP,
FTP Server, POP before SMTP, SMTP AUTH,
TELNET, SNMPv1, HTTP Server,
TFTP Client and Server, SMTP Client, APOP,
LLMNR responder, ICMPv6, Web Services
Other:
LLTD responder
Network type
Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)
Management
utilities 3
BRAdmin Light for Windows® 2000 Professional, Windows® XP,
Windows® XP Professional x64 Edition, Windows Vista®, Windows
Server® 2003, Windows Server® 2003 x64 Edition and Mac OS X
10.2.4 or greater
BRAdmin Professional for Windows® 2000 Professional, Windows®
XP, Windows® XP Professional x64 Edition, Windows Vista®,
Windows Server® 2003 and Windows Server® 2003 x64 Edition
Web BRAdmin for Windows® 2000 Professional, Windows® XP,
Windows® XP Professional x64 Edition, Windows Vista®, Windows
Server® 2003 and Windows Server® 2003 x64 Edition
Client computers with a web browser supporting Java.
1
Printing only for Windows Server® 2003
2
Mac OS X 10.2.4 or greater (mDNS)
3
BRAdmin Professional and Web BRAdmin are available as a download from http://solutions.brother.com/
94
D
E
Glossary
E
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
(DCP-7040 and DCP-7045N) The
document can be placed in the ADF and
scanned one page at a time automatically.
Scanning
The process of sending an electronic
image of a paper document into your
computer.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
Temporary settings
You can choose certain options for each
copy without changing the default
settings.
Cancel Job
Cancels a programmed print job and
clears the machine’s memory.
Contrast
Setting to compensate for dark or light
documents, by making copies of dark
documents lighter and light documents
darker.
User Settings List
A printed report that shows the current
settings of the machine.
Greyscale
The shades of grey available for copying
photographs.
LCD (liquid crystal display)
The display screen on the machine that
shows interactive messages during OnScreen Programming and shows the date
and time when the machine is idle.
E
Menu mode
Programming mode for changing your
machine’s settings.
OCR (optical character recognition)
The bundled ScanSoft™
PaperPort™ 11SE with OCR or Presto!
PageManager software application
converts an image of text to text you can
edit.
Resolution
The number of vertical and horizontal lines
per inch.
95
F
Index
A
E
ADF (automatic document feeder)
using .....................................................15
Apple Macintosh
See Software User’s Guide on the
CD-ROM.
Enlarge/Reduce key ................................ 23
Envelopes ............................... 6, 11, 12, 13
how to load ............................................. 8
Error messages on LCD .......................... 54
Init Unable XX ...................................... 55
No Paper .............................................. 55
Out of Memory ...................................... 55
Print Unable XX .................................... 55
Scan Unable XX ................................... 55
C
Cancelling
print jobs .................................................5
Cleaning
corona wire ...........................................65
drum unit ...............................................67
laser scanner window ...........................63
scanner glass ........................................63
Consumable items ...................................69
Control panel overview ..............................5
ControlCenter2 (for Macintosh)
See Software User’s Guide on the
CD-ROM.
ControlCenter3 (for Windows®)
See Software User’s Guide on the
CD-ROM.
Copy
contrast .......................................... 22, 24
Enlarge/Reduce key ..............................23
keys .................................................. 5, 23
multiple ..................................................22
N in 1 (page layout) ...............................26
out of memory .......................................27
quality ....................................................25
single .....................................................22
sort (ADF only) ......................................26
temporary settings ................................23
using ADF .............................................26
using scanner glass ..............................26
D
Document
how to load ..................................... 15, 16
Drum unit
checking (remaining life) .......................76
cleaning .......................................... 65, 67
replacing ...............................................73
96
G
Greyscale ................................................ 95
H
HELP
LCD messages ..................................... 78
Menu Table .................................... 78, 80
using menu keys .................................. 78
J
Jams
paper .................................................... 57
Job Cancel key .......................................... 5
L
Labels ..........................................11, 12, 15
LCD (liquid crystal display) .................. 5, 78
contrast ................................................. 19
M
Machine information
checking remaining life of drum unit ..... 76
page counts .......................................... 76
Macintosh
See Software User’s Guide on the
CD-ROM.
Maintenance, routine ............................... 62
checking the remaining life of drum unit 76
replacing
drum unit ........................................... 73
Index
toner cartridge ....................................69
Memory
storage ..................................................78
Menu Table ....................................... 78, 80
using menu keys ...................................78
Q
N
R
N in 1 (page layout) ..................................26
Network
printing
See Network User’s Guide on the
CD-ROM.
scanning
See Software User’s Guide on the
CD-ROM.
Reducing
copies ................................................... 23
Replacing
drum unit .............................................. 73
toner cartridge ...................................... 69
Resolution
copy ...................................................... 88
print ...................................................... 90
scan ...................................................... 89
O
Out of Memory message ................... 27, 55
P
Packing and shipping the machine ..........77
Page layout (N in 1) .................................26
Paper ................................................ 11, 87
how to load .............................................6
jam ........................................................57
recommended ................................ 11, 12
size ................................................ 11, 17
size of document ............................ 88, 89
tray capacity ..........................................12
type ................................................ 11, 17
PaperPort™ 11SE with OCR
See Software User’s Guide on the
CD-ROM and Help in the PaperPort™
11SE application to access How-to-Guides.
Power failure ............................................78
Print
difficulties ..............................................43
drivers ...................................................90
Job Cancel key .......................................5
paper jams ............................................57
quality ............................................ 45, 48
resolution ..............................................90
specifications ........................................90
Printing
See Software User’s Guide on the
CD-ROM.
Programming your machine .....................78
Quality
copying ................................................. 25
printing ........................................... 45, 48
S
Safety instructions ................................... 40
Scanner glass
using ..................................................... 16
Scanning
See Software User’s Guide on the
CD-ROM.
Serial number
how to find
See inside front cover
Shipping the machine .............................. 77
Sleep time ............................................... 18
Sort .......................................................... 26
T
Temporary copy settings ......................... 23
Toner cartridge, replacing ....................... 69
Toner save .............................................. 18
Transparency ...................................... 7, 11
Troubleshooting ....................................... 43
document jam ....................................... 56
error messages on LCD ....................... 54
if you are having difficulty
copy quality ....................................... 43
network .............................................. 45
paper handling .................................. 44
print quality .................................. 45, 48
printing .............................................. 43
scanning ............................................ 44
software ............................................. 44
97
F
maintenance messages on LCD ...........54
paper jam ..............................................57
V
Volume, setting
beeper ...................................................17
W
Windows®
See Software User’s Guide on the
CD-ROM.
98
This machine is approved for use in the country of purchase only. Local Brother companies or their
dealers will only support machines purchased in their own countries.
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