Canon | 4214B001 | Budget Change Order #14 backup

Nueces County, Texas Budget Transfer Form The Honorable Commissioner's Court:
Please approve the following budget transfer request for: Department No.
Department Name: ___P_U_RC_HAS_I_N_G
__
____________________________
1270
(Please prepare a separate request for each department)
Increase
Key Code
Decrease
5300
FIXED ASSETS LESS THAN $1000
5580
da.s
H4.:Ui
TOTALS
This budget transfer is necessary to:
Fund the purchase of a digital camera for use in cataloging items for auction.
Elsa Saenz
Contact Person:
Telephone No: __(_35_1_>_8_8_8_-0_4_2_5_ _
04/01/2010
Date
Recommended by:
Budget Change Order
Date
County
Auditors
Office
.................................... __ ........................................... __ .............................................................................. .
Notificaton of Commissioners Court Action:
Approved by the Commissioner's Court on
Revised & Approved by the Commissioner's Court on
Disapproved by the Commissioner's Court on
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C:/MyDocumentsiFormsiBudgetTransfer Form
County Auditors Office
Date
ATTACHMENT 4, POLICY LETTER 1-93
Date:
13/1/2010
From:
Diana Amesquita x0430 (Purchasing Department)
To:
Mike Biddle, Director of Information Technology
Subject: Request and Justification; Computer Equipment
High Resolution Digital Camera for taking photos of coins, jewelry and other items for County Auction (Purchasing Department)
Attached is a requesting purchase order for computer equipment/software/training. Justification is provided
below.
roved, please return to Nueces Coun
in for processing.
e)
Item:
)
Justification
Need to be able to photograph close up images of coins, jewelry and other items for County Auction (Purclhasing DepartmentkC/
Item: I~
________________________________________________________________________~
rStifiCatiOD
Item:
Justification
Item:
Justification
RecommendedINot Recommended: Mike Biddle, Director of Information Technology _________________________________ '.'.
**** INFORMATION- TE'CBNOLOGY: RETURNTO PURCHASING:WBENCO:M::PLETED'****
** You may download IiIld print ~~l form online at http://10.37:144~~~:[~dgt1_~~::::,,..
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NUECES COUNTY INFORMATION TECHNOLOGY DEPARTMENT
901 Leopard Street. Room 308
COrpus Christi, Texas 78401-3602
voice: (361) 888-0373
fax: (361) 888-0744
March 30, 2010
To: M2chael Robinson,
Assistant Purchasing Agent
From: M2chael Scott,
Network System Manager
(Purchasing Department) ~ Q (~ ~(J)q v:~
RE: PC Specifications
2451 If
The
llowing specifications are for new computer
ated
equipment. This equipment will be used in the Purchasing
Department. Should you have any questions regarding these
specifications, please contact me at ext. 0373.
Specifications
Item #1 Camera
Quantity 1
High Resolution camera
Minimum 7 megapixel, macro Len
r close-up photos (estimate
4 to 9 inches focus length)and be able to take standard
photos, minimum 1GB memory
ck, USB cable to transport
photos to local storage, manual and carrying case.
11,..
Michael Robinson
From:
Sent:
To:
Cc:
Subject:
Attachments:
Michael Robinson
Wednesday, March 31,2010 1:10 PM
Cheryl Chandler
Diana Amesquita; Elsa Saenz
RO for Attachment 4, IT SPECS #2451 (Purchasing)
IT SPECS 2451.doc; CDW-G Quote_BNQF470.pdf
Per your department's ATTACHMENT 4 REQUEST and I.T. Specs # 2451. please submit one (1) RO as follows:
RO#1
====================================================================
COW Government (V22433)
Vendor:
====================================================================
Item # 1
CANON POWERSHOT SD1300 IS DIG SILVER
Part # 2002553
MFG # CAF-4214B001
Per NJPA 111309-CDW
1 EA @ $191.00feach
KINGSTON 4GB SDHC CLASS 4 FLASH CARD
Part # 1137158
MFG # KDI-SD4/4GB
State Contract # TX-DIR-SDD-673
1 EA @ $10.75feach
====================================================================
Item #2
====================================================================
Item # 3
CASE LOGIC MEDIUM CAMERA CASE
Part # 1841365
MFG # CSL-SLDC-202BLACK
Per Quote # BNQF470
Per NJPA 111309-CDW
IT SPECS # 2451 COPY TO MICHAEL ROBINSON
1 EA @ $22.50feach
====================================================================
TOTAL $224.25
====================================================================
Please advise me of the RO number once it has been submitted.
Thanks.
Michael Robinson
Nueces County
Asst. Purchasing Agent
Office (361) 888-0428
Fax (361) 888-0458
Email: michaeLrobinson@co.nueces.tx.us
~.
,
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1
OE400SPS
SALES QUOTATION
BNQF470
10750574
3/31/2010
SHIP TO:
NUECES COUNTY PURCHASING DEPT
Attention To: MICHAEL ROBINSON
901 LEOPARD ST RM 106
BILL TO:
MICHAEL ROBINSON
901 LEOPARD ST RM 106
Accounts Payable
CORPUS CHRISTI, TX 78401-3602
CORPUS CHRISTI, TX 78401-3602
Contact: MIKE
ROBINSON
361.888.0428
Customer Phone #361.888.0428
Customer P.O. # RFQ #2451
CANON POWERSHOT SD1300 IS DIG SILVER
Mfg#: CAF-4214B001
Contract: National Joint Powers Alliance
111309-CDW
KINGSTON 4GB SDHC CLASS 4 FLASH CARD
Mfg#: KDI-SD4/4GB
Contract: Texas DIR-SDD-673
DIR-SDD-673
CASE LOGIC MEDIUM CAMERA CASE
Mfg#: CSL-SLDC-202BLACK
Contract: National Joint Powers Alliance
111309-CDW
10.75
10.75
22.50
22.50
SUBTOTAL
FREIGHT
TAX
224.25
0.00
0.00
US (ummcy
TOTAL'
224.25
Please remit payment to:
CDW Government
230 North Milwaukee Ave.
Vernon Hills, IL 60061
Phone: 847.371.5000
Fax: 312-705-6292
CDW Government
75 Remittance Drive
Suite 1515
Chicago, IL 60675-1515
Nueces County Production
Budget vs. Actual
Page 1 THU, APR 01, 2010,
3:55 PM ------req: JULANE- -leg: GL JL--rpt id: GLSHBA01 GL Side
SELECT
Dept
WB-working Budget
GL-General Ledger
Department Code: 1270
Key Code: 5000 END
Title
Director
FY Qt Pe
Elsa N. Saenz
09 04
========== ============================
1270
County Purchasing
Budg Cat
Description
Encumbrance Balance
========== ================
510A
511
512
513
514A
515
518
521
521A
523
524
525
526
530
541
551
554
Salary - Dept Hd
Salaries - Reg
Salaries - OT
Salaries - Temp
Salaries
Long
Employee Benefit
Other Personnel
Office Exp & Sup
Postage & FedEx
Telephone & UtE
M&R -Equip & Veh
Gasoline/Fuel
M&R -Bldg & Grnd
Professnal Srvcs
Othr Serv &-C1irg
Other Expense
Travel
9
=========== =========
73,612.00
33,974.40
245,477.00
114,406.55
1,000.00
0.00
3,000.00
0.00
4,309.00
2,016.48
98,490.00
51, 545.04
1,329.12
2,880.00
11,025.00
4,925.79
1,334.37
1,543.00
1,708.00
825.30
1,800.00
183.18
276.09
1,000.00
210.60
0.00
5,000.00
200.00
14,179.00 """"" "Ti-;"S25 : 8 9
4,781.95
5,964.00
4,000.00
227.36
** Total
474,987.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
290.52
964.86
0.00
185.20
0.00
0.00
39,638
131,070
1,000
3,000
2,293
46,945
1,551
5,809
-756 OVR
883
1,432
724
-211 OVR
387.35
2,799.03
0.00
2,266
-1, 617 OVR
3,773
Accounts ** 7,762.12
4,626.96
242,598 ** Q..:..9..Q__~4~
Nueces
THU, APR 01,
Production
010,
3:52 PM
GL Side
SELECT
Dept
Budget vs. Actual
--req: JULANE------GL-General Ledger
Department Code: 1270
5111
5123
5125
5126
5131
5150
5151
5152
5153
5154
5155
5156
5157
5158
5181
5210
5211
5212
5213
5215
5216
5217
5218
5230
5232
5239
5240
5241
5249
5251
5254
5268
5300
5~
5410
5414
5417
5441
5447
5463
5510
5515
5517
Actual
Budget
Life Insurance
CAF
125 Admin
Car Allowance
Office Exp & Sup
Office
& Sup
Central
PC Software
Post
Gulf
Mail
Postage & FedEx
Books,
,Sub
Telephone
Util
Cellular Phones
Tip &
Fees
M&R-Veh &
Gasoline
Car
Off
73,612.00
245,477.00
1,000.00
3,000.00
4,309.00
0.00
30,145.00
20,477.00
4,789.00
917.00
41,240.00
418.00
340.00
164.00
2,880.00
11,025.00
0.00
0.00
0.00
0.00
0.00
1,543.00
0.00
1,708.00
0.00
0.00
1,800.00
1,000.00
0.00
0.00
0.00
0.00
5,000.00
0.00
Other
Advert & Notices
Srvc Award
fIns
======
=============
09 04
Elsa N. Saenz
County Purchasing
FICA
Medicare
FY Qt Pe
Director
Title
Key
Budget
Key Code: 5000-END
~~~~===
1270
Page 1 GL JL- rpt id: GLSHBAOI 13,600.00
0.00
0.00
579.00
0.00
0.00
5,964.00
0.00
0.00
9
Encumbrance Balance
33,974.40
114,406.55
0.00
0.00
2,016.48
0.00
13,522.89
9,049.68
2,116.34
476.24
25,208.62
1,006.96
116.08
48.23
1,329.12
0.00
1,089.26
2,711.23
1,102.91
14.20
8.19
1,334.37
0.00
0.00
778.20
47.10
0.00
276.09
155.00
8.18
20.00
210.60
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
210.52
964.86
80.00
0.00
0.00
0.00
0.00
0.00
0.00
185.20
0.00
0.00
39,638
131,070
1,000
3,000
2,293
0.00
9,879.74
880.00
0.00
150.00
616.15
0.00
444.00
2,904.45
0.00
0.00
0.00
0.00
0.00
387.35
0.00
0.00
2,799.03
13,600
9,880
880
579
-150
1, 004
5,964
444
5,703
o
16,622
11,427
2,673
441
16,031
-589
224
116
1,551
11,025
-1,089
2,711
-1,103
-14
-219
-756
-80
1,708
-778
-47
1,800
724
-155
-193
-20
-211
"'21ll):-oCf~---'"
OVR
OVR
OVR
OVR
OVR
OVR
OVR
OVR
OVR
OVR
OVR
OVR
OVR
OVR
OVR
OVR
OVR
OVR
OVR
OVR
OVR
Nueces County, Texas
Budget Transfer Form
FY 09/10
The Honorable Commissioner's Court
Please approve the following budget transfer request for:
Department No
1285
Dept Name
(Please prepare a separate request for each department)
Budget Category
Account Name
5355
Contingency Appropriations-Equip<$1 ,000
5680
Fixed Assets < $1,000
General Administration
Increase
To
Decrease
From
738
738
TOTALS
738
738
This budget transfer is necessary to:
Cover outstanding purchase orders
) To balance line item categories
) To cover temporary employee
( X ) Other
Commissioners Courtroom - Table
Discussion:
April 1, 2010
Date
Recommended by:
$)uJ~W
Budget Change Order #
County Auditors Office
Notificaton of Commissioners Court Action
Approved by the Commissioner's Court on
Revised by the Commissioner's Court on
Disapproved by the Commissioner's Court on
County Auditors Office
APFORM 119 (6/19/97)
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PRO P 0 SAL
-BUSINESS INTE~IORS OF TX, INC.
CORNER• N. CHAPARRAL & WILLIAM
223 N. CHAPARRAL
CORPUS CHRISTI, TX
PROPOSAL:
78401 PROJECT#: 63 16 PHONE: 361 882-3456
FAX: 361-882-5666
CLIENT NUMBER. :
007954 20125
SALESPERSON
QUOTE VALID
DATE:
DARRYL MEADOWS TXMAS
04/30/10
03/30/10
INSTALL AT:
Nueces County Purchasing Department
901 Leopard Street #106
Corpus Christi, TX 78401
Elsa Ph:888 0426;Fax888-0458
PROPOSAL FOR:
Attn: Elsa Saenz
Nueces County Purchasing Department
901 Leopard Street #106
Corpus Christi, TX 78401
QTY
PRODUCT DESCRIPTION
SELL
1
963-85-122 HOOKER HALL CONSOLE 72W X 12D
X 34H; NOT ON CONTRACT
Tagging: COMMISSIONER'S COURT
718.15
718.15
20.00
20.00
DELIVERY/INSTALLATION
1
EXTENDED
*** HOOKER OUT OF STOCK UNTIL
MAY 22ND. IF ORDERED THIS WEEK
PRODUCT SHOULD ARRIVE JUN~
1ST. ***
/;ZS5 5('80
All orders require a 50% deposit. Balance due upon receipt of product.
Automatic 35% restocking fee for all cancelled orders & returned items
DEPOSIT REQUIRED:
SUBTOTAL .... :
718.15
. INSTALL ..... : 20.00
369.00
ACCEPTED BY___________________________ DATE ACCEPTED___________
TOTAL
PAGE
1 OF
1
738.15 Nueces County Production
Budget vs. Actual
Page 1 MON, APR 05, 2010,
9:19 AM ------req: JULANE-------leg: GL JL--rpt id: GLSHBA01 GL Side
SELECT
WB-working Budget
GL-General Ledger
Department Code: 1285 ; Key Code: 5000-END
Dept
Title
Director
FY Qt Pe
1285
General Administration
Samuel Loyd Neal Jr
09 04
Key
Description
5211
5212
5217
5218
5220
5221
5230
5251
5301
5302
5305
5307
5315
5350
5351
5352
5355
5357
5358
5410
5414
5437
5443
5447
5455
5461
5462
5473
5476
5477
5478
5480
5481
5490
5491
5510
5517
5518
5540
5542
5661
5680
Office Exp & Sup
3,500.00
Central Supply
1,000.00
Postage & FedEx
375.00
Books, Magzs,Sub
0.00
Food&Kitchen Exp
1,000.00
Food & Edibles
0.00
Telephone & util
0.00
Off Equip M&R
2,000.00
Attorney Fees
170,000.00
Ed Registra Fees
1,500.00
Adm&Consult Fees
59,000.00
Co Legal Exp-Oth
0.00
Audit Services
90,000.00
Reserve Appropri
14,317.00
Contingent Appro
970,800.00
Reserve for Jail
150,000.00
Cntn .AE£~_:.i1000_. __......2}!_9_Q_O:_~O_..
Resv Appr Pct 2
80,000.00
Resv Appr Pct 3
370,773.00
Other Srvcs&Chgs
1,000.00
Advert & Notices
1,600.00
Fees & Permits
0.00
Inter-Local Agr
0.00
Memberships&Dues
30,000.00
Services - Other
4,500.00
Truck Weighing
2,500.00
Video & Record
5,000.00
COG Annual Fee
26,200.00
Econ Devl-CC
10,000.00
0.00
Econ Devl-Rbstwn
Economic Dev-Gen
99,500.00
Cnty Cleansweep
1,000.00
Hist Cmm/Lib Brd
11,862.00
Local Devel Auth
5,000.00
Tax Appraise Exp
901,022.00 Other Expenses
2,900.00
Copiers/Print Sh
0.00
Extra Copies
0.00
Travel Expenses
11,000.00
Trvl,Food,Lodge
0.00
Motor Vehicles
0.00
F Assets < $1000
0.00
Budget
Actual
15.00
59.80
83.70
0.00
0.00
64.63
155.l3
0.00
140,963.24
0.00
3,100.00
0.00
42,367.79
0.00
0.00
0.00
0.00
·······_ ..0:0-0
0.00
0.00
697.20
0.00
0.00
28,l38.87
0.00
170.00
1,605.00
25,092.00
0.00
0.00
32,875.00
0.00
2,900.00
0.00
418,180.00
0.00
2,183.29
0.00
0.00
757.94
0.00
0.00
9
Encumbrance Balance
0.00
3,485
0.00
940
307.22
-16 OVR
0.00
0
0.00
1,000
0.00
-65 OVR
0.00
-155 OVR
0.00
2,000
0.00
29,037
0.00
1,500
600.00
55,300
0.00
0
17,016.00
30,616 0.00
14,317
0.00
970,800
0.00
150,000
O_:..Q.O .. _...1).LQQ.Q..~
-.
0.00
80,000
0.00
370,773
0.00
1,000
0.00
903
0.00
0
0.00
0
0.00
1,861
0.00
4,500
2,721.50
-3920VR
2,295.00
1,100
0.00
1,108
10,000.00
0 EQL
0.00
0
59,625.00
7,000 0.00
1,000
0.00
8,962
0.00
5,000
418,182.00
64,660
0.00
2,900
1,972.43
-4,1560VR
0.00
0
0.00
11,000
0.00
-758 OVR
0.00
0
738.15
-738 OVR
** Total Expense Accounts **
Nueces County, Texas
Budget Transfer Form
FY 09-10
The Honorable Commissioner's Court
Please approve the following budget transfer request for:
Department No.
1545
Dept Name
(Please prepare a separate request for each department)
Keach Library Building
Increase
Budget Category
5233
5300
Account Name
Decrease
From
4,230
Electricity
Professional Services
TOTALS
4,230
This budget transfer is necessary to:
(
) Cover outstanding purchase orders
( X ) To balance line item categories
(
) To cover temporary employee
( X ) Other _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _- t
Discussion:
April 1, 201 0
Date
Recommended by:
~)Illt\,-~· yls)ID
County Auditors Office
Notification of Commissioners Court Action
Approved by the Commissioner's Court on
Revised by the Commissioner's Court on
Disapproved by the Commissioner's Court on
County Auditors Office
APFORM 119 (6119197)
Budget Change Order #
'If
·
. ...
,
IIfIIIIIIAtIOMAI. CONSUlTA'" GIOUP
P.O. Box 624
Corpus Christl, TX 78403
Phone 361.385.0385 Fax 361.826.5806
DATE:
INVOICE #
March 5. 2010
122
RECEIVED
Bill To:
Nueces County
Attn: Elsa Saenz
901 Leopard St
Corpus christi. TX 78401
AfR.- 1 2010
Nueces County
Commissioners Court
Adminit;....':'\ tim,
Project:
Nueces County Ubrary Windstorm Certification Project
DESCRIPTION
AMOUNT
Perfomed building inspedion
Review Existing and Perform Necessary Calculations
Prepared inspection report
Coordination with TDI
Provide additional TDI roof materials and installation information
Provide additional calculations on Cold Formed Steel TDI
Prepare and submit windstorm documentation to the Texas Department of Insurance
Performed additional inspections as instructed by TDI (03/05110)
Resubmit windstorm certification documetation as requested by TDI
Total Amount: $
COM. CT. ADMINISTRATION
PR#
0
o?c i'/IO
PO#
V#
DEPT·
COOING
Balance Due
, RECEIVING
$
Make all checks payable to International ConSUltant Group
If you have any questions concerning this invoice, contact Jesus Jimenez, P.E. at 361.385.0385
THANK YOU FOR YOUR BUSINESSI
4,230.00
Nueces County Production
Budget vs. Actual
Page 1
MON, APR 05, 2010,
9:19 AM ------req: JULANE-------leg: GL JL--rpt id: GLSHBA01
GL Side
SELECT
GL-General Ledger
Department Code: 1545
WB-working Budget
Key Code: 5000-END
Dept
Title
Director
FY Qt Pe
1545
Keach Library Building
Glen R. Sullivan
09 04
Key
Description
5123
5125
5129
5131
5150
5151
5152
5153
5154
5155
5156
5157
5158
5210
5212
5230
5231
5233
Salaries-Regular
Salary-Overtime
Salary-Holiday
Salary-Long Pay
Employee Benefit
Retirement
FICA
Medicare
Unemployment Tax
Group Health Ins
Workers Compensa
Life Insurance
CAF - 125 Admin
Office Exp & Sup
Central Supply
Telephone & Util
Tel Utility Exp
Electrici t:Y __ .___
Gas,H20,Sewag,Gr
Tip & Dump Fees
M&R-Veh & Equip
M&R-Bldg & Grnds
Bldgs-M&R
Landscape&Grnds
Mechanical Systm
Parts & Supplies
Adm&Consult Fees
Ins Exp-Self Ins
mr----
5239
5240
5260
5261
5264
5265
5268
5305
5441
Budget
21,424.00
1,000.00
0.00
1,257.00
0.00
2,108.00
1,468.00
343.00
66.00
6,369.00
0.00
83.00
31.00
1,100.00
0.00
12,190.00
0.00
91,000.00
-
0
---o---cr:-cfo'
0.00
500.00
54,836.00
0.00
0.00
0.00
0.00
0.00
579.00
Actual
10,062.01
858.74
309.00
580.32
0.00
1,056.01
638.40
149.28
37.22
3,714.62
1,082.11
14.03
5.83
0.00
271.09
0.00
2,104.12
31,420.21
1,683-.78
682.80
0.00
0.00
0.00
259.61
27,673.00
779.98
0.00
0.00
9
Encumbrance Balance
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
O. -00"
682.80
0.00
0.00
36,636.00
0.00
411.00
1,063.00
4,230.00
0.00
** Total Expense Accounts **
194,354.00
83,382.16
43,022.80
11,362
141
-309 OVR
677
o
1,052
830
194
29
2,654
-1,0820VR
69
25
1,100
-271 OVR
12,190
-2,1040VR
59,580
':1',6'84 OVR
-1,366 OVR
500
54,836
-36,636 OVR
-260 OVR
-28,0840VR
-1,843 OVR
-4,230 OVR
579
67, 949
**
, Nueces County, Texas
FY 09-10
Budget Transfer Form
The Honorable Commissioner's Court
Please approve the following budget transfer request for:
3300
Dept Name
Department No.
(Please prepare a separate request for each department)
Budaet Cateaorv
Account Name
5210
Office Expense & Supplies
5300
Professional Services Court Administration
Increase
To
Decrease
From
6,200
6,200
TOTALS 6,200
6,200
This budget transfer is necessary to:
(
(
(
( X
)
)
)
)
Cover outstanding purchase orders To balance line item categories To cover temporary employee Other _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _- I
Discussion:
/- .
, l...../J all
~l
aches, letterslre orts, Build, Hotfixes & an
Sjgnature of Official/ e . Head
____A~p_ri_I~1,~2_0_1_0_ ___
Date
Recommended by:
~.,)/JU' 4hdJD
C()(JfrtyAUditors Office
Notification of Commissioners Court Action
Approved by the Commissioner's Court on
Revised by the Commissioner's Court on
Disapproved by the Commissioner's Court on
County Auditors Office
APFORM 119 (6/19197)
Budget Change Order #
ILf
'\.
t
.'..
"
Mike Biddle
From:
Sent:
To:
Cc:
Subject:
Camille Hannah [channah@courthouse-technologies.com]
Wednesday, March 24, 2010 12:59 PM
Mike Biddle; Anne Lorentzen
Michael Scott; Dominga Rodriguez; Scott Kerr; Par Anand; Thom Gravelle
RE: CHT recommendations for Go-Live and project phased implementation
Importance:
High
Hi Mike/Anne, In consideration of this request, my recommendation is that we provide an annual fee for CHT to apply all patches, letters/reports, Build, Hotflxes and any other subsequent updates to the JMS. In addition, in order for us to be able to completely and correctly apply updates, we require access to the IDS client workstation in the Jury Assembly Room & the PROD eResponse countywebserver. The cost for this request will be $6200/ycar. Regards, CamiUe J Hannah
Project Manager ~ Jury Management Division
Courthouse Technologies Ltd.
Suite #325 ~ 625 Agnes St.
New Westminster, BC
V3M5Y4
ToU Free: 877-521-2199 Ext. 230
Phone: 604-521~2199 Ext. 230
CeU: 604-808-0094
Fax: 604-521-2990
email: channah@courthouse~technologies.com
website: www.courthouse~technologies.com
P.S. Follow me and get other useful updates from Courthouse Technologies on Twitter: CourthouseTech
t!l.ttp:lltwitter.comlcourthousetecl, )
--------From: Mike Biddle [mailto:mike.biddle@co.nueces.tx,us]
Sent: Wednesday, March 24, 2010 6:48 AM
To: Camille Hannahi Anne Lorentzen
Cc: Michael Scotti Dominga Rodriguezi Scott Kerri Par Anand
Subject: RE: CHT recommendations for Go-Uve and project phased implementation
Camille,
You need to include the cost of a technician to install the upgrades to your software.
I do not have anyone available to dedicate to installing and testing upgrades.
1
Nueces County Production
Budget vs. Actual
MaN, APR 05, 2010,
9:20 AM ------req: JULANE- ----leg: GL JL- rpt id:
GL Side
SELECT
GL-General
Department Code: 3300
WE
1
"L<:>no~u1 Budget
Key Code: 5000-END
Dept
Title
Director
FY Qt Pe
3300
Court Administration
Anne E. Lorentzen
09 04
Cat
510A
511
513
514A
515
518
521
521A
524
530
533
541
551
554
561
Budget
Salary Hd
Salaries Salaries
Temp
Salaries
Employee
Other Personnel
Office Exp & SUE
Postage & FeoEx"M&R -Equip & Veh
Professnal Srvcs
Spec Prsnl Serv
Othr Serv &
Other Expense
Travel
capital
Actual
43,469.00
20,064.00
66,491.00
31,250.24
14,000.00
5,665.89
1,555.00
717.60
40,635.00
21,074.64
8,000.00
582.56
70,870.00
6,445.23
41,432.06 -"-"3:r;3'73:-n
3,000.00
278.01
11,000.00
4,000.00
959,030.00
375,303.12
52,590.00
2,050.00
4,650.00
2,340.46
1,500.00
226.38
0.00
0.00
** Total
1,318,222.00
9
Encumbrance Balance
0.00
0.00
0.00
0.00
0.00
2,829.20
23,405
35,241
8,334
837
19,560
4,588
58,962
-":'Er~420 OVR
16.44
360.00
4,972.89
3,130.50
2,235.14
0.00
0.00
Accounts ** 02,372.05
47,485.01
2,706
6,640
578,754
47,410
74
1,274
o
768,365 ** "
Nueces County Production
Budget vs. Actual
Page 1
MON, APR 05, 2010,
9:20 AM ------req: JULANE-------leg: GL JL--rpt id: GLSHBA01
GL Side
SELECT
GL-General Ledger
Department Code: 3300
WB-working Budget
Key Code: 5000-END
Dept
Title
Director
FY Qt Pe
3300
Court Administration
Anne E. Lorentzen
09 04
Key
Description
5111
5123
5126
5131
5150
5151
5152
5153
5154
5155
5156
5157
5158
5180
5185
5210
Salary-Dept Head
Salaries-Regular
Salary-Temp Emps
Salary-Long Pay
Employee Benefit
Retirement
FICA
Medicare
Unemployment Tax
Group Health Ins
Workers Compensa
Life Insurance
CAF - 125 Admin
Other Personnel
Contract Personn
Office Exp & Sup
5212
5215
5216
5217
5218
5240
5251
5254
5258
5300
5303
5311
5335
5336
5339
5340
5343
5344
5410
5414
5435
5443
5447
5471
5495
5510
Central Supply
Post Equip Rentl
Gulf Coast Mail
Postage & FedEx
Books, Magzs,Sub
M&R-Veh & Equip
Off Equip M&R
Small Equip M&R
Radio&Camera M&R
Professnal Srvcs
Med,Dent,Hos,Lab
Software Srvcs
Jurors-Grnd Jury
Jurors-All Crts
Jury-Hotel&Meals
Visiting Judges
Trnscript&Interp
Appt Atty-CapTrl
Other Srvcs&Chgs
Advert & Notices
Equip Rentals
Inter-Local Agr
Memberships&DueS
Other Comm pgrms
Teen Court
Other Expenses
52lI--"--6I1Tce~xp
Budget
&---Sup"-
43,469.00
66,49l.00
14,000.00
1,555.00
0.00
10,363.00
7,782.00
1,820.00
351.00
19,996.00
145.00
127.00
51.00
3,000.00
5,000.00
70,870.00
". -0'--: cre)"
0.00
0.00
0.00
41,432.00
0.00
3,000.00
0.00
0.00
0.00
11,000.00
0.00
0.00
30,000.00
753,530.00
2,000.00
1,000.00
22,500.00
150,000.00
900.00
370.00
0.00
46,220.00
100.00
2,000.00
3,000.00
4,650.00
Actual
20,064.00
31,250.24
5,665.89
717.60
0.00
4,677.73
3,347.33
782.89
180.89
11,663.26
362.96
42.09
17.49
0.00
582.56
0.00
12 S" • 0'0'-1,758.23
418.94
4,143.06
32,373.92
0.00
0.00
24l.56
0.00
36.45
0.00
0.00
4,000.00
13,250.00
353,360.00
217.42
0.00
8,475.70
0.00
0.00
0.00
0.00
0.00
50.00
2,000.00
0.00
0.00
9
Encumbrance Balance
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,829.20
0.00
3,144-.T6
0.00
0.00
2,318.76
28,477.92
0.00
0.00
0.00
0.00
16.44
0.00
360.00
0.00
0.00
3,754.66
75.73
0.00
1,142.50
0.00
0.00
130.50
0.00
0.00
0.00
0.00
3,000.00
0.00
23,405
35,241
8,334
837
o
5,685
4,435
1,037
170
8,333
-218
85
34
3,000
1,588
70,870
::3-,2-69
-1,758
-419
-6,462
-19,420
o
OVR
'OVR
OVR
OVR
OVR
OVR
3,000
-242 OVR
o
-53 OVR
11,000
-360 OVR
-4,0000VR
16,750
396,415
1,707
1,000
12,882
150,000
900
240
o
46,220
50
o
o
4,650
EQL
EQL
Nueces County, Texas
Budget Transfer Form
The Honorable Commissioner's Court
Please approve the following budget transfer request for:
Department No.
3700
Department Name: __~~===='='=~==='==
__________________
(Please prepare a separate request for each department)
Key Code
Account Name
Increase
Decrease
2{){).{){) 2{){).{){)
TOTALS
2{){).{){)
2{){).{){)
This budget transfer is necessary to:
go. coo.e/t, pwu:l'l.a6e oJ p'tinte!t.6 {oft t& ~ dJ.oi.,imt.
Contact Person:
Telephone No:
- -887-2299
---­
C1p1tilI, 2m()
Signature of Offi"&allDept. Head
Recommended by:
~~ ItJLhJr
Lfit;;/) 0
Budget Change Order ('f
... ~<?~~ty. ~~9!t~~~ ~i~::: ......................................!?C!~~ ................................................ . Notification of Commissioners Court Action
Approved by the Commissioner's Court on
Revised by the Commissioner's Court on
Disapproved by the Commissioner's 'Court on
County Auditors Office
C:IMyDocumentslFormslBudgetTransfer Form
Date
N.lec:es Cblnty P:r:cducticn
'ffiIJ, AER 01, 2010,
,
B.rl::;¥et vs. Actual
9:20 AM, ------rEq: JUANI'JA------lEg': GL JL--xpt id:
GL Sire IGLr--Genaral
SEr.ECI' D:p:rrtrrent
D:pt
o::x::e: 37bo ;
. Title
Key
i
I.e:l3er
o::x::e:
WB-Vbrki..rg- B.rl::;¥et
Director
FY Qt :Ee
Jim
09 04 9
3700
Ct.unty Sl:Friff
I
B..rlg cat
Lescripticn
lB.rl::;¥et
510
511
512
513
514A
514B
514C
515
521
52lA
522
523
524
525
526
530
541
551
554
561
~ - Ofcls
76,808.00
Salaries - ~ '2,226,389.00
Salaries I
95,000.00
Salaries - TenP·
5, 000 . 00
Salaries - ~
2,934.00
=errental~
97,325.00
-~
"
0.00
~l~ Benefit
780,794.00
ice E><p & ~
42,050.00
~ &~
4,808.00
Ftx:rl Ktchn ~
0.00
'!el.~ & ut'
, 34 541.00
M&R -~Veh I 150: 000.00
GasolIne
I 160,000.00
M&R -Bld;:r & Grrrl '
5, 000 .00
Professn'll Srvcs I 29,500.00
Cthr Serv & Chrg 1,318,662.00
a:.J::er Ex};:a1se
'27, 577 . 00
~
9,500.00
capital outlay
2,100.00
.
1
5000-END
I
I
!
~1
Actual
===
Eh:::t.nbra:r:J B:l1ance
0.00
38,404
38,404.08
995,749.98
0.00 1,230,639
69,597.23
0.00
25,403
4,649.54
0.00
350
1,580
1,354.32
0.00
0.00
47,086
50,239.29
90.30
0.00
-90 OVR
0.00 369,475
411,319.23
18,152.67
1,075.51
22,822
2,209.60
740
1,858.62
0
0.00
0.00
0.00
13,637.84
20,903
32,389.62
3,599.38 114,011
0.00
76,563
83,436.72
1,395.75
0.00
3,604
21,141
5,659.00
2,700.00
123,338.73 984,578.87 210,744
10,272.93
8,811.74
8,492
8,487
952.95
60.00
0.00
406
1,693.64
** 'Ibtal ~ kx:x:l.lrJts **
5,067,988.00 1,864,543.42 1002,684.12 2,200,760
**
...
Nueces County Production
MaN, APR os, 2010,
9:21 AM -GL Side
SELECT
vs. Actual
Page 1 --req: JULANE-------leg: GL JL--rpt id: GLSHBA01 GL-General Ledger
Department Code: 3700
WB-Working Budget
Key Code: 5000-END
Dept
Title
Director
FY Qt Pe
3700
County Sheriff
Jim Kaelin
09 04
Budg Cat
Description
Budget
510
511
512
513
514A
514B
514C
515
522
523
524
525
526
530
541
551
554
561
Actual
Encumbrance Balance
=======
===========::::;::::;::;;::;===
Salary - Of cIs
76,808.00
Salaries - Reg
2,226,389.00
Salaries - OT
95,000.00
Salaries - Temp
5,000.00
Salaries - Long
2,934.00
Supplemental Pay
97,325.00
Inter-Dept Reimb
0.00
Employee Benefit
780,794.00
Office Exp & Sup
42 5
Postage-&J:'"ecmx-"­
Food & Ktchn
0.00
Telephone & uti
34,541.00
M&R -Equip & Veh
150,000.00
Gasoline/Fuel
160,000.00
M&R -Bldg & Grnd
5,000.00
Professnal Srvcs
29,500.00
Othr Serv & Chrg 1,318,662.00
Other Expense
27,577.00
Travel
9,500.00
Capi tal Outlay
2,100.00
38,404.08
995,749.98
69,597.23
4,649.54
1,354.32
50,239.29
90.30
411,319.23
171. 8
o 00
13,637.84
32,389.62
83,436.72
1,395.75
5,659.00
125,257.53
10,272.93
952.95
1,693.64
9
====::;::;;:;;::===
0.00
38,404
0.00 1,230,639
25,403
0.00
350
0.00
1,580
0.00
47,086
0.00
0.00
-90 OVR
0.00
369,475
22
0.00
0.00
3,599.38
0.00
0.00
2,700.00
982,660.07
8,811.74
60.00
0.00
0
20,903
114,011
76,563
3,604
21,141
210,744
8,492
8,487
406
** Total Expense Accounts **
5,067,988.00 1,866,521.77 1000,705.77 2,200,760
**
Nueces
MON, APR as,
Production
Budget vs. Actual
010,
9:21 AM ------req: JULANEGL Side
SELECT
Dept
Page 1
leg: GL JL--rpt id: GLSHBA01
W8-Working Budget
GL-General
Department Code: 3700 ; Key Code: 5000-END
FY Qt Pe
Director
Title
=======~=~~======
==============================
09 04
Jim Kaelin
3700
County Sheriff
Key
Description
5101
5123
5125
5126
5129
5130
5131
5132
5140
5150
5151
5152
5153
5154
5155
5156
5157
5158
5170
76,808.00
Salary-Official
Salaries-Regular 2,226,389.00
Salary-Overtime
95,000.00
5,000.00
Salary-Temp Emps
Salary-Holiday
0.00
Comp Time Paid
0.00
Salary-Long Pay
2,934.00
Supplemental Pay
97,325.00
0.00
Reimb-Sal&Supple
0.00
Employee Benefit
232,169.00
Retirement
155,214.00
FICA
36,300.00
Medicare
Tax
6,795.00
Ins
319,543.00
Compensa
27,775.00
Life Insurance
2,108.00
CAF - 125 Admin
890.00
Reimb-Benefits
0.00
Budget
Actual
Encumbrance Balance
~==========
g~H
5212
5213
5215
5216
5217
5218
5221
5230
5231
5232
5235
5240
5241
5248
5249
5251
5254
5255
5258
5260
5261
5262
38,404.08
995,749.98
54,015.60
4,649.54
14,880.63
701.00
1,354.32
50,239.29
90.30
0.00
104,670.28
70,073.63
16,387.90
3,530.66
166,549.57
48,829.91
909.44
352.48
15.36
2: ~i~-t·-~~~- ___·__i?..!_P.-s~~_~~_g, __ " ·""f·..."."'-"'·:-~·"
Central Supply
PC Software Prog
Post Equip Rentl
Gulf Coast Mail
Postage & FedEx
Books, Magzs,Sub
Food & Edibles
Telephone & util
Tel Utility Exp
Cellular Phones
Pagers&Other Tel
M&R-Veh & Equip
Gasoline
Car Accessories
Car Repairs
Off Equip M&R
M&R
Tools
Radio&Camera M&R
M&R-Bldg & Grnds
Bldgs-M&R
Janitorial Suppl
0.00
0.00
0.00
0.00
4,808.00
0.00
0.00
34,541.00
0.00
0.00
0.00
150,000.00
160,000.00
0.00
0.00
0.00
0.00
0.00
0,00
5,000.00
0.00
0.00
14,073.88
406.00
222.15
137.69
2,249.97
96.30
0.00
0.00
1,248.91
8,396.35
3,992.58
0.00
83,436.72
102.69
24,993.97
12.76
218.21
626.73
6,262.76
0.00
0.00
1,181.94
9
=========
38,404
0.00
0.00 1,230,639
0,00
40,984
0.00
350
-14,8810VR
0.00
0.00
-701 OVR
1,580
0.00
47,086
0.00
-90 OVR
0.00
0.00
a
127,499
0.00
85,140
0.00
19,912
0.00
3,264
0.00
152,993
0.00
-21, 055 OVR
0.00
0.00
1,199
538
0.00
-15 OVR
0.00
050
o.
i68.
-.>,504 OVR
-14,0740VR
0.00
-406 OVR
0.00
672 OVR
450.00
205.32
-343 OVR
740
1,818.25
-229 OVR
l33. 00
0.00
a
34,541
0.00
-1,249 OVR
0.00
0.00
-8,396 OVR
-3,9930VR
0.00
150,000
0.00
76,563
0.00
-103 OVR
0.00
837,46
-25,8310VR
-l3 OVR
0.00
0,00
-218 OVR
0,00
-627 OVR
2,761.92
-9,0250VR
0.00
5,000
0.00
a
1,182 OVR
0.00
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