Brother | MFC-9460CDN | User`s guide | Brother MFC-9460CDN User`s guide

ADVANCED
USER’S GUIDE
MFC-9460CDN
MFC-9560CDW
Not all models are available in all countries.
MFC-9560CDW (in USA):
Please go to the Brother Solutions Center at
http://solutions.brother.com/ and click Manuals on
your model page to download the other manuals.
Version 0
USA/CAN
User's Guides and where do I find it?
i
Which manual?
What's in it?
Where is it?
Safety and Legal
Please read the Safety Instructions before
you set up your machine.
Printed / In the Box
Quick Setup Guide
Read this Guide first. Follow the
instructions for setting up your machine
and installing the drivers and software for
the operating system and connection type
you are using.
Printed / In the Box
Basic User's Guide
Learn the basic Fax, Copy, Scan and
Direct Print operations and how to replace
consumables. See troubleshooting tips.
Printed / In the Box
Advanced User's Guide
Learn more advanced operations: Fax,
Copy, security features, printing reports
and performing routine maintenance.
Software User's Guide
Follow these instructions for Printing,
Scanning, Network Scanning, Remote
Setup, PC-Fax, and using the Brother
ControlCenter utility.
For USA:
(MFC-9460CDN)
PDF file /
Documentation CD-ROM /
In the Box
Network Glossary
This Guide provides basic information
about advanced network features of
Brother machines along general
networking and common terms.
Network User's Guide
This Guide provides useful information of
wired and wireless network settings and
security settings using Brother machine.
You can also find supported protocol
information for your machine and the
detailed troubleshooting tips.
(MFC-9560CDW)
PDF file /
Brother Solutions Center at
http://solutions.brother.com/
For Other Countries:
PDF file /
Documentation CD-ROM /
In the Box
Table of Contents
1
General Setup
1
Memory storage..................................................................................................... 1
Volume settings ..................................................................................................... 1
Ring volume..................................................................................................... 1
Beeper volume ................................................................................................ 2
Speaker volume............................................................................................... 2
Automatic daylight savings time ............................................................................ 3
Ecology features.................................................................................................... 3
Toner Save ...................................................................................................... 3
Sleep Mode ..................................................................................................... 4
Deep Sleep mode ............................................................................................ 4
LCD Contrast ......................................................................................................... 4
Dial Prefix .............................................................................................................. 5
Setting up the prefix number ........................................................................... 5
Changing the prefix number ............................................................................ 5
Mode Timer............................................................................................................ 6
2
Security features
7
Secure Function Lock 2.0 ...................................................................................... 7
Setting the password for the administrator ..................................................... 8
Changing the password for the administrator.................................................. 8
Setting up the public user mode ...................................................................... 9
Setting up restricted users ............................................................................... 9
Turning Secure Function Lock on/off.............................................................10
Switching Users............................................................................................. 10
Setting Lock......................................................................................................... 11
Setting up the password ................................................................................12
Changing your Setting Lock password ..........................................................12
Turning Setting Lock on/off............................................................................ 13
Restricting dialing ................................................................................................13
Dial pad restriction .........................................................................................13
One Touch restriction ....................................................................................14
Speed Dial restriction ....................................................................................14
3
Sending a fax
15
Additional sending options................................................................................... 15
Changing a 2-sided fax layout ....................................................................... 15
Sending faxes using multiple settings ........................................................... 15
Contrast ......................................................................................................... 16
Changing Fax Resolution .............................................................................. 16
Additional sending operations.............................................................................. 17
Sending a fax manually ................................................................................. 17
Sending a fax at the end of a conversation ...................................................18
Dual access (black & white only)................................................................... 18
Broadcasting (black & white only) ................................................................. 19
Real Time Transmission ................................................................................20
ii
Overseas Mode .............................................................................................21
Delayed Fax (black & white only) ..................................................................21
Delayed batch transmission (black & white only) ..........................................22
Checking and canceling waiting jobs.............................................................22
Electronic cover page (black & white only) ....................................................23
Polling overview ...................................................................................................25
Polled transmit (black & white only)...............................................................25
4
Receiving a fax
26
Remote Fax Options (black & white only)............................................................26
Receiving faxes into memory when the paper tray is empty .........................26
Fax Forwarding..............................................................................................26
Paging ...........................................................................................................27
Fax Storage ...................................................................................................27
PC-Fax Receive ............................................................................................28
Changing Remote Fax Options .....................................................................29
Remote retrieval ............................................................................................30
Remote fax commands..................................................................................33
Additional receiving operations ............................................................................34
Printing a reduced incoming fax ....................................................................34
Duplex (2-sided) printing for Fax mode .........................................................34
Setting the Fax Receive Stamp (black & white only) .....................................35
Receiving a fax at the end of a conversation.................................................35
Setting the Print Density ................................................................................35
Printing a fax from the memory .....................................................................35
Polling overview ...................................................................................................36
Polling receive ...............................................................................................36
Stop polling ....................................................................................................36
5
Dialing and storing numbers
37
Telephone line services .......................................................................................37
Tone or Pulse (Canada only).........................................................................37
For Fax/Tel mode only...................................................................................37
Special line considerations ............................................................................37
Additional dialing operations ................................................................................39
Dialing access codes and credit card numbers .............................................39
Additional ways to store numbers ........................................................................39
Setting up Groups for Broadcasting ..............................................................39
Changing Group numbers .............................................................................40
Deleting Group numbers ...............................................................................41
6
Printing reports
42
Fax reports...........................................................................................................42
Transmission verification report.....................................................................42
Fax Journal ....................................................................................................42
Reports ................................................................................................................43
How to print a report ......................................................................................43
iii
7
Making copies
44
Copy settings .......................................................................................................44
Stop copying.................................................................................................. 44
Enlarging or reducing the image copied ........................................................44
Improving copy quality................................................................................... 45
Using the Options key ................................................................................... 46
Sorting copies using the ADF ........................................................................ 47
Adjusting Contrast, Color and Brightness......................................................47
Making N in 1 copies (page layout) ...............................................................49
2 in 1 ID Copy ................................................................................................50
Tray selection ................................................................................................51
Duplex (2-sided) copying ..................................................................................... 51
Duplex Copy (long edge flip) .........................................................................51
Advanced Duplex Copy (short edge flip) ....................................................... 53
A
Routine maintenance
55
Cleaning and checking the machine....................................................................55
Cleaning the outside of the machine .............................................................55
Cleaning the scanner..................................................................................... 56
Cleaning the laser scanner windows .............................................................57
Cleaning the corona wires .............................................................................61
Cleaning the drum unit ..................................................................................65
Cleaning the paper pick-up rollers................................................................. 71
Calibration .....................................................................................................72
Auto Registration ........................................................................................... 73
Manual Registration.......................................................................................73
Frequency (Color Correction) ........................................................................ 74
Checking the Page Counters.........................................................................74
Checking the remaining life of parts .............................................................. 74
Replacing periodic maintenance parts................................................................. 75
Packing and shipping the machine ......................................................................76
B
Options
84
Options ................................................................................................................ 84
Optional paper tray (LT-300CL)...........................................................................85
Memory board...................................................................................................... 85
SO-DIMM Types ............................................................................................85
Installing extra memory ................................................................................. 86
C
Glossary
88
D
Index
92
iv
v
1
General Setup
Memory storage
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Contrast, Overseas Mode) will be lost. Also,
during a power failure the machine will retain
the date and time and programed fax timer
jobs (fx. Delayed Fax) for approximately 60
hours. Other fax jobs in the machine memory
will not be lost.
1
1
Volume settings
1
Ring volume
1
You can choose a ring volume level from a
range of settings, from High to Off.
While in Fax mode press
or
to adjust
the volume level. The LCD will show the
current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.
You can also change the ring volume through
the menu:
a
Press Menu, 1, 3, 1.
13.Volume
1.Ring
a
Med
b
High
Select ab or OK
b
Press a or b to choose Off, Low, Med or
High.
Press OK.
c
Press Stop/Exit.
1
1
Chapter 1
Beeper volume
When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax. You can
choose a range of volume levels, from High
to Off.
a
c
2
Speaker volume
You can choose a range of speaker volume
levels, from High to Off.
a
Press a or b to choose Off, Low, Med or
High.
Press OK.
Press Stop/Exit.
Press Menu, 1, 3, 3.
13.Volume
3.Speaker
a
Med
b
High
Select ab or OK
Press Menu, 1, 3, 2.
13.Volume
2.Beeper
a
Med
b
High
Select ab or OK
b
1
b
Press a or b to choose Off, Low, Med or
High.
Press OK.
c
Press Stop/Exit.
You can also adjust the speaker volume with
the control panel keys.
a
b
c
Press
d
Press Hook.
(FAX).
Press Hook.
Press
or .
This setting will stay until you change it
again.
1
General Setup
Automatic daylight
savings time
Ecology features
1
1
Toner Save
1
You can set the machine to change
automatically for Daylight Savings Time. It
will set itself forward one hour in the Spring,
and back one hour in the Fall.
You can save toner using this feature. When
you set Toner Save to On, print appears
lighter. The default setting is Off.
a
a
Press Menu, 0, 2, 2.
02.Date&Time
2.Auto Daylight
a
On
b
Off
Select ab or OK
Press Menu, 1, 4, 1.
14.Ecology
1.Toner Save
a
On
b
Off
Select ab or OK
b
Press a or b to choose On or Off.
Press OK.
b
Press a or b to choose On or Off.
Press OK.
c
Press Stop/Exit.
c
Press Stop/Exit.
Note
We do not recommend Toner Save for
printing Photo or Gray Scale images.
3
1
Chapter 1
Sleep Mode
1
The Sleep Mode Setting can reduce power
consumption. When the machine is in Sleep
Mode (Power Save mode) it acts as though it
were turned off. Receiving data or starting an
operation wakes up the machine from Sleep
mode to Ready mode.
You can change the contrast to make the
LCD look lighter or darker.
a
-nnonn+
Select d c & OK
While the machine is in sleep mode the LCD
will show Sleep.
Press Menu, 1, 4, 2.
14.Ecology
2.Sleep Time
003Min
Enter & OK Key
b
Enter the length of time the machine is
idle before entering sleep mode.
Press OK.
c
Press Stop/Exit.
Deep Sleep mode
If the machine is in Sleep mode and does not
receive any jobs for a certain length of time,
the machine will go into Deep Sleep mode
automatically and the LCD will show
Deep Sleep. Deep Sleep mode reduces
more power consumption than Sleep mode.
The machine will wake up and start warming
up, when the machine receives a fax,
computer data or makes a copy or when you
press a key on the control panel.
(For MFC-9560CDW only) If a wireless
network is enabled, the machine does not
enter Deep Sleep mode. To disable the
wireless network, see chapter 5 in the
Network User's Guide.
4
Press Menu, 1, 6.
16.LCD Contrast
You can choose how long the machine must
be idle before it goes into sleep mode. When
the machine receives a fax, computer data or
makes a copy, the timer will be reset. The
default setting is 3 minutes.
a
LCD Contrast
1
b
Press c to make the LCD darker. Or,
press d to make the LCD lighter.
Press OK.
c
Press Stop/Exit.
1
General Setup
Dial Prefix
1
The Dial Prefix setting will automatically dial a
predefined number before every fax number
you dial. For example: If your telephone
system requires a 9 to dial an outside number
use this setting to automatically dial 9 for
every fax you send.
Setting up the prefix number
a
b
Changing the prefix number
a
(USA) Press Menu, 0, 5.
(Canada) Press Menu, 0, 6.
b
Do one of the following:
1
1
 To change the prefix number,
press 1.
 To delete the prefix number,
press 1, and then press Clear to
delete the digits. Press OK.
Go to step d.
1
(USA) Press Menu, 0, 5.
(Canada) Press Menu, 0, 6.
 To exit without making a change,
press 2. Go to step d.
Enter the prefix number (up to 5 digits)
on the dial pad.
Press OK.
c
Enter a new prefix number using the dial
pad (up to 5 digits). Press OK.
Note
d
Press Stop/Exit.
• You can use the numbers 0 to 9, #, l
and !. (Press Hook to display “!”.)
You cannot use ! with any other numbers
or characters.
If your telephone system requires a timed
break recall (hookflash), press Hook to
enter the break.
• (Canada only) If the pulse dialing mode is
on, # and l are not available to use.
c
Press Stop/Exit.
5
Chapter 1
Mode Timer
The machine has three mode keys on the
control panel: FAX, SCAN, and COPY.
You can set how much time the machine
takes after the last Copy or Scan operation to
return to Fax mode. If you choose Off, the
machine will stay in the mode you used last.
This setting also sets the time the machine
will change from individual user to the Public
mode when using Secure Function Lock.
(See Switching Users on page 10.)
a
Press Menu, 1, 1.
11.Mode Timer
a
2 Mins
5 Mins
b
Off
Select ab or OK
b
Press a or b to choose 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Mins or
Off.
Press OK.
c
Press Stop/Exit.
6
1
2
Security features
Secure Function Lock 2.0
Secure Function Lock lets you restrict Public
access to the following machine functions:
 Fax Tx
 Fax Rx
 Copy
 Scan
 USB Direct
 PC Print
 Color Print
This feature also prevents users from
changing the Default settings of the machine
by limiting access to the Menu settings.
Before using the security features you must
first enter an administrator password.
2
2
Note
• Secure Function Lock can be set manually
at the control panel or by using Web
Based Management. We recommend
using Web Based Management to
configure this feature. For more
information, see the Network User's
Guide.
• Only administrators can set limitations
and make changes for each user.
• When Secure Function Lock is on, you
can only use 1.Contrast,
6.Polled TX and 7.Coverpg Setup
under 2.Setup Send in the Fax menu.
If Fax Tx is disabled, you cannot use any
function in the Fax menu.
• Polling Receive is enabled only when both
Fax Tx and Fax Rx are enabled.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a user password
to use the machine.
Make a careful note of your password. If you
forget it, you will have to reset the password
stored in the machine. For information about
how to reset the password call Brother
Customer Service.
7
2
Chapter 2
Setting the password for the
administrator
2
Changing the password for
the administrator
2
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up restricted users
on page 9 and Turning Secure Function Lock
on/off on page 10.)
a
a
b
Press a or b to choose Set Password.
Press OK.
c
Enter the registered four-digit password.
Press OK.
d
Enter a four-digit number for the new
password.
Press OK.
e
If the LCD shows Verify: re-enter the
new password.
Press OK.
f
Press Stop/Exit.
Press Menu, 1, 7, 1.
17.Security
1.Function Lock
New Passwd:XXXX
Enter & OK Key
b
Enter a four-digit number for the
password using numbers 0-9.
Press OK.
c
Re-enter the password when the LCD
shows Verify:.
Press OK.
d
Press Stop/Exit.
8
Press Menu, 1, 7, 1.
17.Security
1.Function Lock
a
Lock OffiOn
b
Set Password
Select ab or OK
Security features
Setting up the public user
mode
Public user mode restricts the functions that
are available for Public users. Public users do
not need to enter a password to access the
features made available through this setting.
You can set up one Public user.
a
Press Menu, 1, 7, 1.
17.Security
1.Function Lock
a
Set Password
b
Setup ID
Select ab or OK
b
Press a or b to choose Setup ID.
Press OK.
c
Enter the administrator password.
Press OK.
d
Press a or b to choose Public.
Press OK.
e
Press a or b to choose Enable or
Disable for Fax Tx.
Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy, Scan,
USB Direct, PC Print and
Color Print. When the LCD shows
Exit, press OK.
f
Setting up restricted users
2
2
You can set up users with restrictions and a
password for functions that are available to
them. You can set up more advanced
restrictions, such as by page count or PC
user login name, through Web Based
Management. (For more information, see the
Network User's Guide.) You can set up to 25
restricted users with restrictions and a
password.
a
Press Menu, 1, 7, 1.
17.Security
1.Function Lock
a
Set Password
b
Setup ID
Select ab or OK
b
Press a or b to choose Setup ID.
Press OK.
c
Enter the administrator password.
Press OK.
d
Press a or b to choose User01.
Press OK.
e
Use the numeric keys to enter the user
name. (See Entering text in Appendix C
of the Basic User's Guide.)
Press OK.
f
Enter a four-digit password for the user.
Press OK.
g
Press a or b to choose Enable or
Disable for Fax Tx.
Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy, Scan,
USB Direct, PC Print and
Color Print. When the LCD shows
Exit, press OK.
h
Repeat steps d to g for entering each
additional user and password.
Press Stop/Exit.
9
2
Chapter 2
i
Press Stop/Exit.
Switching Users
Note
This setting allows you to switch between
registered restricted users or Public mode
when Secure Function Lock is turned on.
You cannot use the same name as
another user’s name.
Changing to the restricted user Mode
Turning Secure Function
Lock on/off
a
2
Function Lock
Change ID
a
BROTHER
b
ABC
Select ab or OK
If you enter the wrong password, the LCD will
show Wrong Password. Re-enter the
correct password.
Turning Secure Function Lock on
a
Press Menu, 1, 7, 1.
17.Security
1.Function Lock
a
Lock OffiOn
b
Set Password
Select ab or OK
b
Press a or b to choose Lock OffiOn.
Press OK.
c
Enter your four-digit administrator
password.
Press OK.
Turning Secure Function Lock off
a
Press Menu, 1, 7, 1.
17.Security
1.Function Lock
a
Lock OniOff
b
Change ID
Select ab or OK
b
Press a or b to choose Lock OniOff.
Press OK.
c
Enter your four-digit administrator
password.
Press OK.
10
Hold down Shift as you press Secure.
b
Press a or b to choose ID.
Press OK.
c
Enter your four-digit password.
Press OK.
Changing to the Public Mode
After a restricted user has finished using the
machine, it will return to the Public setting
within the same time as the Mode Timer
setting (Menu, 1, 1). (See Mode Timer
on page 6.) You can also exit from the
restricted user mode by pressing the current
Mode key you are in. Then LCD will ask you
Go to Public?.
Press 1 to choose 1.Yes.
2
Security features
Note
• If the current ID is restricted to the function
you want to use, Access Denied will
appear on the LCD and then the machine
will ask your name. If you are allowed to
access the function you want to use, press
a or b to choose your name and enter your
four-digit password.
• If the function you want to use is restricted
for all users, Not Available will appear
on the LCD and then the machine will go
back to the Ready mode. You cannot
access to the function you want to use.
Contact your administrator to check your
Secure Function Lock Settings.
Setting Lock
2
Setting Lock lets you set a password to stop
other people from accidentally changing your
machine settings.
Make a careful note of your password. If you
forget it, you will have to reset the passwords
stored in the machine. Please call your
administrator or Brother Customer Service.
While Setting Lock is On, you cannot change
the following settings without a password:
 Mode Timer
 Paper
 Volume
• If your ID has set page limit restrictions
and already reached the maximum
number of pages, the LCD will show
Limit Exceeded when you print data.
Contact your administrator to check your
Secure Function Lock Settings.
 Ecology
• If your ID has set Color Print restrictions to
Disable, the LCD will show
No Permission when you print data.
The machine prints the data in black &
white only.
 Document Scan
 Tray Use
 LCD Contrast
 Security
 Address Book
 Dial Restrict
 Printer (Emulation, Duplex, Output Color,
Reset Printer, Frequency)
 Network settings (except Status, Mac
Address, Scan to FTP, Scan to Network)
 Receive Mode
 Date&Time
 Station ID
 Tone/Pulse (For Can, BZL, CHNARG)
 Dial Tone
 Dial Prefix
 Reset
Also, machine settings cannot be changed
through the Remote Setup while Setting Lock
is On.
11
2
Chapter 2
Setting up the password
a
2
Changing your Setting Lock
password
17.Security
2.Setting Lock
a
Enter a four-digit number for the
password using numbers 0-9.
Press OK.
c
Re-enter your password when the LCD
shows Verify:.
Press OK.
d
Press Stop/Exit.
12
Press Menu, 1, 7, 2.
17.Security
2.Setting Lock
a
On
b
Set Password
Select ab or OK
New Passwd:XXXX
Enter & OK Key
b
2
Press Menu, 1, 7, 2.
b
Press a or b to choose Set Password.
Press OK.
c
Enter your four-digit password.
Press OK.
d
Enter a four-digit number for the new
password.
Press OK.
e
Re-enter your new password when the
LCD shows Verify:.
Press OK.
f
Press Stop/Exit.
Security features
Turning Setting Lock on/off
If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.
2
Restricting dialing
2
Turning Setting Lock on
This feature is to prevent users from sending
a fax or call to a wrong number by mistake.
You can set the machine to restrict dialing by
using the dial pad, One Touch and Speed
Dial.
a
If you choose Off, the machine does not
restrict any dialing method.
Press Menu, 1, 7, 2.
17.Security
2.Setting Lock
a
On
b
Set Password
Select ab or OK
b
Press a or b to choose On.
Press OK.
c
Enter your four-digit password.
Press OK.
d
Press Stop/Exit.
Turning Setting Lock off
a
If you choose Enter # twice, the machine
will prompt you to re-enter the number, and
then if you re-enter the same number
correctly, the machine will start dialing. If you
re-enter the wrong number, the LCD will
show an error message.
If you choose On, the machine will restrict all
fax sending and outbound calls for that
dialing method.
Dial pad restriction
a
17.Security
2.Setting Lock
b
Enter your four-digit password.
Press OK twice.
c
Press Stop/Exit.
2
Press Menu, 2, 6, 1.
26.Dial Restrict.
1.Dial Pad
a
Off
b
Enter # twice
Select ab or OK
Press Menu, 1, 7, 2.
Password:XXXX
Enter & OK Key
2
b
Press a or b to choose Off,
Enter # twice or On.
Press OK.
c
Press Stop/Exit.
13
Chapter 2
One Touch restriction
a
2
Press Menu, 2, 6, 2.
26.Dial Restrict.
2.One Touch Dial
a
Off
b
Enter # twice
Select ab or OK
b
Press a or b to choose Off,
Enter # twice or On.
Press OK.
c
Press Stop/Exit.
Speed Dial restriction
a
Press Menu, 2, 6, 3.
26.Dial Restrict.
3.Speed Dial
a
Off
b
Enter # twice
Select ab or OK
b
Press a or b to choose Off,
Enter # twice or On.
Press OK.
c
Press Stop/Exit.
Note
• The Enter # twice setting will not work
if you use an external phone or press
Hook before entering the number. You will
not be asked to re-enter the number.
• You can not restrict dialing when you use
Redial/Pause.
• If you chose On or Enter # twice, you
can not use the Broadcasting feature and
can not combine quick dial numbers when
dialing.
14
2
3
Sending a fax
Additional sending
options
3
 If your document is flipped on the
Short edge, press a or b to choose
Short edge.
3
Press OK.
Changing a 2-sided fax layout
3
You need to choose the duplex scanning
format before you send a 2-sided fax. The
format you choose will depend on the layout
of your 2-sided document.
a
Portrait
Landscape
Press Menu, 1, 8, 3.
18.Document Scan
3.Duplex Scan
a
Long edge
b
Short edge
Select ab or OK
b
3
Short edge
Do one of the following:
 If your document is flipped on the
Long edge, press a or b to choose
Long edge.
Press OK.
Press Stop/Exit.
Sending faxes using multiple
settings
3
Before you send a fax, you can change any
combination of these settings: contrast,
resolution, overseas mode, delayed fax timer,
polling transmission, real time transmission
or cover page settings.
a
Long edge
Portrait
c
Landscape
Make sure you are in Fax mode
.
After each setting is accepted, the LCD
asks if you want to enter more settings:
22.Setup Send
Other Settings?
a
1.Yes
b
2.No
Select ab or OK
b
Do one of the following:
 To choose more settings, press 1.
The LCD returns to the Setup Send
menu so you can choose another
setting.
 If you have finished choosing
settings, press 2 and go to the next
step for sending your fax.
15
Chapter 3
Contrast
3
Changing Fax Resolution
3
For most documents the default setting of
Auto will give the best results.
It automatically chooses the suitable contrast
for your document.
The quality of a fax can be improved by
changing the Fax Resolution. Resolution can
be changed for the next fax or for all faxes.
If your document is very light or dark,
changing the contrast may improve the
quality of the fax.
To change the Fax Resolution setting
for the next fax
a
b
c
Use Dark to make the faxed document
lighter.
Use Light to make the faxed document
darker.
a
b
c
Make sure you are in Fax mode
.
Load your document.
Press Menu, 2, 2, 1.
22.Setup Send
1.Contrast
a
Auto
b
Light
Select ab or OK
d
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting if you choose Photo as the Fax
Resolution.
16
.
Load your document.
Press Resolution, then a or b to
choose the resolution.
Press OK.
To change the default Fax Resolution
setting
a
b
Make sure you are in Fax mode
Press Menu, 2, 2, 2.
22.Setup Send
2.Fax Resolution
a
Standard
b
Fine
Select ab or OK
Press a or b to choose Auto, Light or
Dark.
Press OK.
Note
Make sure you are in Fax mode
c
3
Press a or b to choose the resolution
you want.
Press OK.
.
3
Sending a fax
Note
You can choose four different resolution
settings for black & white faxes and two for
color.
Additional sending
operations
Black & white:
Sending a fax manually
Standard: Suitable for most typed
documents.
Manual transmission
Fine: Good for small print and transmits a
little slower than Standard resolution.
S.Fine: Good for small print or artwork
and transmits slower than Fine
resolution.
Photo: Use when the document has
varying shades of gray or is a photograph.
This has the slowest transmission time.
Fine: Use when the document is a
photograph. The transmission time is
slower than Standard resolution.
If you choose S.Fine or Photo and then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.
3
3
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
a
b
c
Make sure you are in Fax mode
d
e
Dial the fax number you want to call.
Color:
Standard: Suitable for most typed
documents.
3
.
Load your document.
Press Hook and listen for a dial tone.
Or pick up the handset of the external
telephone and listen for a dial tone.
When you hear the fax tone, press
Black Start or Color Start.
 If you are using the scanner glass,
press 1 to send a fax.
f
Replace the handset of an external
telephone.
17
3
Chapter 3
Sending a fax at the end of a
conversation
3
At the end of a conversation you can send a
fax to the other party before you both hang
up.
a
b
c
d
Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
Make sure you are in Fax mode
Load your document.
Press Black Start or Color Start.
 If you are using the scanner glass,
press 1 to send a fax.
e
18
Replace the handset of an external
telephone.
.
Dual access
(black & white only)
You can dial a number, and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD will show the new
job number.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
Note
If you get an Out of Memory message
while scanning the first page of a fax,
press Stop/Exit to cancel scanning. If you
get an Out of Memory message while
scanning a subsequent page, you can
press Black Start to send the pages
scanned so far, or press Stop/Exit to
cancel the operation.
3
Sending a fax
Broadcasting
(black & white only)
How to broadcast a fax
Use b Search to help you choose
numbers easily.
You can broadcast up to 366 different
numbers. This will depend on how many
groups, access codes or credit card numbers
you have stored, and on how many delayed
or stored faxes in memory.
One Touch and Speed Dial numbers must be
stored in the machine's memory before they
can be used in a broadcast. (See
Storing One Touch Dial numbers and
Storing Speed Dial numbers in Chapter 7 of
the Basic User's Guide.)
Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored One Touch Dial and Speed Dial
numbers for easier dialing. (See Setting up
Groups for Broadcasting on page 39.)
Note
3
Broadcasting lets you send the same fax
message to more than one fax number. You
can include Groups, One Touch, Speed Dial
numbers and up to 50 manually dialed
numbers in the same broadcast.
Before you begin the broadcast
3
a
b
c
Make sure you are in Fax mode
d
Repeat step c until you have entered
all the fax numbers you want to
broadcast to.
e
Press Black Start.
3
.
Load your document.
3
Enter a number.
Press OK.
You can use either a One Touch,
Speed Dial, a Group number, or a
number manually entered using the dial
pad. (See How to dial in Chapter 7 of the
Basic User's Guide.)
After the broadcast is finished the machine
will print a broadcast report to let you know
the results.
Note
The scan profile of the One Touch,
Speed Dial or Group number you chose
first will be applied to the broadcast.
19
Chapter 3
Canceling a Broadcast in progress
While broadcasting you can cancel the fax
currently being sent or the whole broadcast
job.
a
Press Menu, 2, 7.
The LCD will display the Broadcast job
number followed by the fax number or
name being dialed (for example,
#001 123456789) and the broadcast
job number (for example,
Broadcast#001).
27.Remaining Jobs
a #001 0123456789
b Broadcast#001
Select ab or OK
b
Press a or b to choose one of the
following:
 Choose the fax number being dialed,
and press OK.
 Choose the broadcast job number,
and press OK.
c
d
Press 1 to cancel the fax number or
Broadcast job number you chose in step
b, or press 2 to exit without canceling.
If you chose to only cancel the fax
currently being sent in step b, the LCD
will ask you if you want to cancel the
broadcast job. Press 1 to clear the whole
broadcast job or 2 to exit.
3
Real Time Transmission
When you are sending a fax, the machine will
scan the documents into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can set
Real Time TX to On for all documents or
Next Fax:On for the next fax only.
Note
• If the memory is full and you are sending a
black and white fax from the ADF, the
machine will send the document in real
time (even if Real Time TX is set to Off). If
the memory is full, faxes from the scanner
glass cannot be sent until you clear some
of the memory.
• In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.
Sending in real time for all faxes
a
b
Make sure you are in Fax mode
Press Menu, 2, 2, 5.
22.Setup Send
5.Real Time TX
a
On
b
Off
Select ab or OK
Press Stop/Exit.
c
20
3
Press a or b to choose On.
Press OK.
3
.
Sending a fax
Sending in real time for the next fax
only
a
b
Make sure you are in Fax mode
3
.
a
b
c
Press a or b to choose Next Fax:On.
Press OK.
Overseas Mode
a
b
c
Make sure you are in Fax mode
Load your document.
.
Load your document.
3
Press Menu, 2, 2, 3.
Set Time=00:00
Enter & OK Key
d
This is a temporary setting, and will only be
active for your next fax.
Make sure you are in Fax mode
22.Setup Send
3.Delayed Fax
3
If you are having difficulty sending a fax
overseas due to a bad connection, then
turning on Overseas Mode may help.
3
You can store up to 50 faxes in the memory
to be sent within a twenty four hour period.
Press Menu, 2, 2, 5.
22.Setup Send
5.Real Time TX
a
On
b
Off
Select ab or OK
c
Delayed Fax
(black & white only)
Enter the time you want the fax to be
sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM)
Press OK.
Note
.
The number of pages you can scan into
the memory depends on the amount of
data printed on each page.
Press Menu, 2, 2, 9.
22.Setup Send
9.Overseas Mode
a
On
b
Off
Select ab or OK
d
Press a or b to choose On or Off.
Press OK.
21
Chapter 3
Delayed batch transmission
(black & white only)
3
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time.
All delayed faxes that are scheduled to be
sent at the same time to the same fax number
will be sent as one fax to save transmission
time.
a
b
Make sure you are in Fax mode
Check which jobs are still waiting in the
memory to be sent. If there are no jobs, the
LCD will show No Jobs Waiting. You can
cancel a fax job that is stored and waiting in
the memory.
a
Press Menu, 2, 7.
The number of jobs still to be sent will be
displayed.
b
Do one of the following:
 Press a or b to scroll though the
waiting jobs, press OK to choose a
job, and then press 1 to cancel it.
Press Menu, 2, 2, 4.
22.Setup Send
4.Batch TX
a
On
b
Off
Select ab or OK
c
Press a or b to choose On or Off.
Press OK.
d
Press Stop/Exit.
22
.
Checking and canceling
waiting jobs
 Press 2 to exit without canceling.
c
When you have finished, press
Stop/Exit.
3
Sending a fax
Electronic cover page
(black & white only)
This feature will not work unless you have
already programmed your Station ID. (See
the Quick Setup Guide.)
You can automatically send a cover page
with every fax. Your cover page includes your
Station ID, a comment, and the name (or
number) stored in the One Touch or Speed
Dial memory.
By choosing Next Fax:On you can also
display the number of pages on the cover
page.
You can choose one of the following preset
comments.
1.Comment Off
2.Please Call
3.Urgent
Composing your own comments
3
3
You can set up two comments of your own.
a
b
Make sure you are in Fax mode
.
Press Menu, 2, 2, 8.
22.Setup Send
8.Coverpage Msg
a
5.
b
6.
Select ab or OK
3
c
Press a or b to choose 5. or 6. to store
your own comment.
Press OK.
d
Enter your own comment using the dial
pad.
Press OK.
Use the chart on Entering text in Appendix C
of the Basic User's Guide for help entering
characters.
4.Confidential
Instead of using one of the preset comments,
you can enter two personal messages of your
own, up to 27 characters long. Use the chart
on Entering text in Appendix C of the Basic
User's Guide for help entering characters.
(See Composing your own comments
on page 23.)
5.(User Defined)
6.(User Defined)
23
Chapter 3
Send a cover page for the next fax
3
If you want to send a cover page only for the
next fax, your machine will ask you to enter
the number of pages you are sending so it
can be printed on the cover page.
a
b
c
Make sure you are in Fax mode
.
e
Press a or b to choose a comment.
Press OK.
f
Enter two digits to show the number of
pages you are sending.
Press OK.
For example, enter 0, 2 for 2 pages or
0, 0 to leave the number of pages blank.
If you make a mistake, press d or Clear
to back up and re-enter the number of
pages.
24
a
b
Make sure you are in Fax mode
.
Press Menu, 2, 2, 7.
22.Setup Send
7.Coverpg Setup
a
Next Fax:On
b
Next Fax:Off
Select ab or OK
Press Menu, 2, 2, 7.
Press a or b to choose Next Fax:On
(or Next Fax:Off).
Press OK.
3
You can set the machine to send a cover
page whenever you send a fax.
Load your document.
22.Setup Send
7.Coverpg Setup
a
Next Fax:On
b
Next Fax:Off
Select ab or OK
d
Send a cover page for all faxes
c
Press a or b to choose On (or Off).
Press OK.
d
Press a or b to choose a comment.
Press OK.
Using a printed cover page
3
If you want to use a printed cover page that
you can write on, you can print the sample
page and attach it to your fax.
a
b
Make sure you are in Fax mode
.
Press Menu, 2, 2, 7.
22.Setup Send
7.Coverpg Setup
a
Next Fax:On
b
Next Fax:Off
Select ab or OK
c
Press a or b to choose Print Sample.
Press OK.
d
e
Press Black Start or Color Start.
After the machine prints a copy of your
cover page, press Stop/Exit.
Sending a fax
g
Polling overview
3
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polled transmit
(black & white only)
Load your document.
Press Menu, 2, 2, 6.
22.Setup Send
6.Polled TX
a
On
b
Off
Select ab or OK
d
Press a or b to choose On (or Off).
Press OK.
e
Press 2 to choose 2.No if you do not
want to enter more settings when the
LCD asks you the following message:
3
 Press 1 to send another page.
Go to step h.
3
Setup for polled transmit
Make sure you are in Fax mode
Flatbed Fax:
Next Page?
a 1.Yes
b 2.No (Send)
Select ab or OK
 Press 2 or Black Start to send the
document.
h
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
a
b
c
If you are using the scanner glass, the
LCD will prompt you to choose one of
the options below:
3
.
Place the next page on the scanner
glass, press OK. Repeat steps g and
h for each additional page.
The document will be stored in memory
and wait to be polled.
Note
The document will be stored and can be
retrieved from any other fax machine until
you delete the fax from memory.
To delete the fax from memory, press
Menu, 2, 7. (See Checking and canceling
waiting jobs on page 22.)
22.Setup Send
Other Settings?
a
1.Yes
b
2.No
Select ab or OK
f
Press Black Start.
25
4
Receiving a fax
Remote Fax Options
(black & white only)
4
b
Press a or b to choose Fax Forward.
Press OK.
The LCD will ask you to enter the fax
number you want your faxes to be
forwarded to.
c
Enter the forwarding number using the
dial pad (up to 20 digits), a One Touch
key or b Search and the three-digit
location.
Press OK.
4
Remote Fax Options ARE NOT available for
color fax.
Remote Fax Options let you receive faxes
while you are away from the machine.
You can use only one Remote Fax Option at
a time.
Receiving faxes into memory
when the paper tray is empty
Note
4
As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper and begins receiving faxes into
the machine’s memory. Put some paper in
the paper tray. (See Loading paper and print
media in Chapter 2 of the Basic User's Guide)
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
The Fax Forwarding feature lets you
automatically forward your received faxes to
another machine.
a
Press Menu, 2, 5, 1.
25.Remote Fax Opt
1.Fwd/Page/Store
a
Off
b
Fax Forward
Select ab or OK
26
d
Press a or b to choose On or Off.
Press OK.
25.Remote Fax Opt
Backup Print
a
Off
b
On
Select ab or OK
e
Incoming faxes will continue to be stored in
the memory until the memory becomes full or
paper is loaded in the paper tray. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.
Fax Forwarding
If you store a group on a One Touch key
or a Speed Dial location, the faxes will be
forwarded to multiple fax numbers.
Press Stop/Exit.
IMPORTANT
4
If you choose Backup Print On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
Receiving a fax
Paging
When Paging is chosen, the machine dials
the cell phone number you programmed. This
activates your cell phone or pager so you will
know that you have a fax message in the
machine’s memory.
a
Press Menu, 2, 5, 1.
25.Remote Fax Opt
1.Fwd/Page/Store
a
Off
b
Fax Forward
Select ab or OK
b
Press a or b to choose Paging.
Press OK.
c
Enter your cell phone number followed
by # # (up to 20 digits). Press OK.
Do not include the area code if it is the
same as that of your machine.
For example, press
1 8 0 0 5 5 5 1 2 3 4 # #.
d
Do one of the following:
 If you pager needs a PIN, enter the
PIN, press #, press Redial/Pause,
enter your fax number followed by
##. Press OK. (For example, press:
1 2 3 4 5 # Redial/Pause 1 8 0 0 5
5 5 6 7 8 9 # #)
4
Fax Storage
4
The Fax Storage feature lets you store your
received faxes in the machine’s memory. You
can retrieve stored fax messages from a fax
machine at another location using the remote
retrieval commands. (See Retrieving fax
messages on page 31.) Your machine will
automatically print a copy of the stored fax.
a
Press Menu, 2, 5, 1.
4
25.Remote Fax Opt
1.Fwd/Page/Store
a
Off
b
Fax Forward
Select ab or OK
b
Press a or b to choose Fax Storage.
Press OK.
c
Press Stop/Exit.
Note
If Fax Storage is turned on your
machine cannot receive a color fax unless
the sending machine converts it to black &
white.
 If you do not need a PIN, press OK.
 If you are programming a cell phone
number, press OK.
e
Press Stop/Exit.
Note
• If you have set Paging, a backup copy will
automatically be printed at the machine.
• You cannot change a Paging or PIN
number remotely.
27
Chapter 4
PC-Fax Receive
4
d
If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory. The LCD will show the number of
stored faxes received, for example:
PC Fax Msg:001
25.Remote Fax Opt
1.Fwd/Page/Store
a
<USB>
b
PCNAME01
Select ab or OK
Press OK.
e
If you choose Backup Print On, the machine
will also print the fax.
a
Press Menu, 2, 5, 1.
25.Remote Fax Opt
1.Fwd/Page/Store
a
Off
b
Fax Forward
Select ab or OK
b
Press a or b to choose
PC Fax Receive.
Press OK.
c
The LCD shows a reminder to start the
PC-FAX Receive program on your
computer. If you have started the
PC-FAX Receive program, press OK. If
you have not started the PC-FAX
Receive program, see
PC-FAX receiving in the Software
User's Guide.
28
Press a or b to choose On or Off.
25.Remote Fax Opt
Backup Print
a
Off
b
On
Select ab or OK
When you start your PC and the PC-Fax
Receiving software runs, your machine
transfers your faxes to your PC automatically.
For PC-Fax Receive to work you must have
the PC-FAX Receive software running on
your PC. (For details, see PC-FAX receiving
in the Software User's Guide.)
Press a or b to choose <USB> or your
computer name if the machine is
connected to a network.
Press OK.
f
Press Stop/Exit.
IMPORTANT
If you choose Backup Print On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
Receiving a fax
Note
• Before you can set up PC-Fax Receive
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on. (For details
see PC-FAX receiving in the Software
User's Guide.)
• If your machine has a problem and is
unable to print faxes in memory, you can
use this setting to transfer your faxes to a
PC. (For details, see Error and
maintenance messages in Appendix B of
the Basic User's Guide.)
• PC-Fax Receive is not supported in Mac
OS. (See PC-FAX receiving in the
Software User's Guide.)
• Even if you have turned on the PC-Fax
Receive feature, color faxes will not be
transferred to your PC. The machine
prints received color faxes.
Changing Remote Fax
Options
4
If received faxes are left in your machine’s
memory when you change to another
Remote Fax Option, the LCD will ask you the
following message:
25.Remote Fax Opt
Erase All Fax?
a
1.Yes
b
2.No
Select ab or OK
4
or
25.Remote Fax Opt
Print All Fax?
a
1.Yes
b
2.No
Select ab or OK
 If you press 1, faxes in the memory will be
erased or printed before the setting
changes. If a backup copy has already
been printed it will not be printed again.
 If you press 2, faxes in the memory will not
be erased or printed and the setting will be
unchanged.
If received faxes are left in the machine’s
memory when you change to
PC Fax Receive from another remote fax
option (Fax Forward, Paging or
Fax Storage), the LCD will ask you the
following message:
25.Remote Fax Opt
Send Fax to PC?
a
1.Yes
b
2.No
Select ab or OK
 If you press 1, faxes in the memory will be
sent to your PC before the setting
changes. Faxes in the memory will be sent
to your PC when the PC-Fax Receive icon
is active on your PC. (See the Software
User's Guide.)
29
Chapter 4
Remote retrieval
 If you press 2, faxes in the memory will not
be erased or transferred to your PC and
the setting will be unchanged.
The LCD will ask you the following message:
25.Remote Fax Opt
Backup Print
a
Off
b
On
Select ab or OK
The Remote Access Code feature lets you
access the remote retrieval features when
you are away from your machine. Before you
use the remote access and retrieval features,
you have to set up your own code. The
default code is an inactive code: – – –l.
Press OK.
Press Stop/Exit.
IMPORTANT
If you choose Backup Print On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
Turning off Remote Fax Options
a
Press Menu, 2, 5, 1.
25.Remote Fax Opt
1.Fwd/Page/Store
a
Off
b
Fax Forward
Select ab or OK
b
Press a or b to choose Off.
Press OK.
The remote retrieval feature lets you retrieve
your stored fax messages when you are not
at the machine. You can call your machine
from any touch tone telephone or fax
machine, then use the Remote Access Code
to retrieve your messages.
Setting a Remote Access Code
Press a or b to choose On or Off.
a
Press Menu, 2, 5, 2.
25.Remote Fax Opt
2.Remote Access
Access Code:---*
Enter & OK Key
b
Enter a three-digit code using the
numbers 0 – 9, l or #.
Press OK.
c
Press Stop/Exit.
4
Note
DO NOT use the same code used for your
Fax Receive Code (l51) or Telephone
Answer Code (#51). (See Using Remote
Codes in Chapter 6 of the Basic User's
Guide.)
Note
The LCD will give you options if there are
received faxes still in your machine’s
memory. (See Changing Remote Fax
Options on page 29.)
c
30
Press Stop/Exit.
4
You can change your code at any time. If you
want to make your code inactive, press Clear
and then OK in b to restore the inactive
setting – – –l.
4
Receiving a fax
Using your Remote Access Code
4
Retrieving fax messages
4
a
Dial your fax number from a telephone
or another fax machine using touch
tone.
a
Dial your fax number from a telephone
or another fax machine using touch
tone.
b
When your machine answers,
immediately enter your Remote Access
Code (3 digits followed by l).
b
c
The machine signals if it has received
messages:
When your machine answers,
immediately enter your Remote Access
Code (3 digits followed by l). If you hear
one long beep, you have messages.
c
When you hear two short beeps, use the
dial pad to press 9 6 2.
d
Wait for a long beep, and then use the
dial pad to enter the number of the
remote fax machine where you want
your fax messages sent, followed by ##
(up to 20 digits).
e
Hang up after you hear your machine
beep. Your machine will call the other
machine, which will then print your fax
messages.
 No beeps
No messages received.
 1 long beep
Fax message received.
d
The machine gives two short beeps to
tell you to enter a command (See
Remote fax commands on page 33).
The machine will hang up if you wait
longer than 30 seconds before entering
a command. If you enter an invalid
command the machine will beep three
times.
e
Press 9 0 to reset the machine when you
have finished.
f
Hang up.
Note
You can insert a pause in a fax number by
using the # key.
Note
If your machine is set to Manual mode,
you can still access the remote retrieval
features. Dial the fax number as normal
and let the machine ring. After
100 seconds you will hear a long beep to
tell you to enter the remote access code.
You will then have 30 seconds to enter the
code.
31
4
Chapter 4
Changing the Fax Forwarding number
You can change the default setting of your fax
forwarding number from another telephone or
fax machine using touch tone.
a
Dial your fax number from a telephone
or another fax machine using touch
tone.
b
When your machine answers, enter
your Remote Access Code (3 digits
followed by l). If you hear one long
beep, you have messages.
c
When you hear two short beeps, use the
dial pad to press 9 5 4.
d
Wait for a long beep, and then use the
dial pad to enter the new number of the
remote fax machine where you want
your fax messages forwarded followed
by ## (up to 20 digits).
e
Press 9 0 to reset the machine when you
have finished.
f
Hang up after you hear your machine
beep.
Note
You can insert a pause in a fax number by
using the # key.
32
4
Receiving a fax
Remote fax commands
4
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your Remote Access Code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.
Remote commands
95
Change the fax forwarding,
paging or fax storage settings
1 OFF
You can choose Off after you have retrieved or erased all your
messages.
2 Fax Forwarding
One long beep means the change is accepted. If you hear three
short beeps, you cannot make the change because something
has not been set up (for example, a fax forwarding or paging
number has not been registered). You can register your fax
forwarding number by entering 4. (See Changing the Fax
Forwarding number on page 32.) Once you have registered the
number, fax forwarding will work.
3 Paging
4 Fax Forwarding number
6 Fax Storage
96
97
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored fax
messages. (See Retrieving fax messages on page 31.)
3 Erase faxes from the memory
If you hear one long beep, fax messages have been erased
from the memory.
Check the receiving status
1 Fax
98
Operation details
You can check whether your machine has received any faxes.
If yes, you will hear one long beep. If no, you will hear three
short beeps.
Change the Receive Mode
1 External TAD
If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90
Exit
Press 9 0 to exit remote retrieval. Wait for the long beep, then
replace the handset.
33
4
Chapter 4
Additional receiving
operations
Duplex (2-sided) printing for
Fax mode
Your machine can automatically print
received faxes onto both sides of the paper
when Duplex is set to On.
Printing a reduced incoming
fax
4
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter, Legal or Folio size
paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting (Menu, 1, 2, 2).
a
b
Make sure you are in Fax mode
Press Menu, 2, 1, 5.
21.Setup Receive
5.Auto Reduction
a
On
b
Off
Select ab or OK
c
Press a or b to choose On or Off.
Press OK.
d
Press Stop/Exit.
34
4
4
You can use Letter, Legal or Folio
(8.5 in. × 13 in.) size of paper for this function
[16 to 28 lb (60 to 105 g/m2)]
a
b
Make sure you are in Fax mode
.
Press Menu, 2, 1, 9.
21.Setup Receive
9.Duplex
a
On
b
Off
Select ab or OK
.
c
Press a or b to choose On (or Off).
Press OK.
d
Press Stop/Exit.
Note
When Duplex is turned on incoming faxes
will automatically be reduced to fit the size
of paper in the paper tray.
Receiving a fax
Setting the Fax Receive
Stamp (black & white only)
Setting the Print Density
4
You can set the machine to print the received
date and time in the top center of each
received fax page.
a
b
Make sure you are in Fax mode
d
Press Stop/Exit.
• The received time and date will not appear
when using Internet Fax.
Ask the other party to place the
document in their machine and to press
the Start or Send key.
b
When you hear the CNG tones (slowly
repeating beeps), press Black Start or
Color Start.
c
d
Press 2 to receive a fax.
4
c
Press c to make the print darker.
Or, press d to make the print lighter.
Press OK.
d
Press Stop/Exit.
4
If you are using the Fax Storage feature
(Menu, 2, 5, 1), you can still print a fax from
the memory when you are at your machine.
(See Fax Storage on page 27.)
• Make sure you have set the current date
and time in the machine. (See the Quick
Setup Guide.)
a
Press Menu, 2, 1, 6.
Printing a fax from the
memory
Note
At the end of a conversation you can ask the
other party to send you a fax before you both
hang up.
.
Select d c & OK
Press a or b to choose On or Off.
Press OK.
Receiving a fax at the end of a
conversation
Make sure you are in Fax mode
21.Setup Receive
6.Print Density
-nnonn+
Press Menu, 2, 1, 8.
21.Setup Receive
8.Fax Rx Stamp
a
On
b
Off
Select ab or OK
c
You can adjust the Print Density setting to
make your printed pages darker or lighter.
a
b
.
4
a
Press Menu, 2, 5, 3.
25.Remote Fax Opt
3.Print Fax
4
Press Start
b
c
Press Black Start.
Press Stop/Exit.
Replace the external handset.
35
Chapter 4
d
Polling overview
4
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polling receive
4
Polling receive lets you call another fax
machine to receive a fax.
a
b
Make sure you are in Fax mode
.
Press Menu, 2, 1, 7.
Polling RX
Dial & Start
c
Enter the fax number you are polling.
Press Black Start or Color Start.
The LCD will show Dialing #XXX.
Sequential polling
4
Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.
a
b
Make sure you are in Fax mode
.
Press Menu, 2, 1, 7.
Polling RX
Dial & Start
c
36
Specify the fax machines you want to
poll by using One Touch, Speed Dial,
Search, a Group or the dial pad. You
must press OK between each location.
Press OK.
Press Black Start or Color Start.
The machine polls each number or
Group number in turn for a document.
Stop polling
To cancel the polling process, press
Stop/Exit while the machine is dialing.
To cancel all sequential polling receive jobs,
press Menu, 2, 7. (See Checking and
canceling waiting jobs on page 22.)
4
5
Dialing and storing numbers
Telephone line
services
Tone or Pulse (Canada only)
Special line considerations
Roll over telephone lines
5
Press Hook.
Press # on the machine’s control panel.
Any digits dialed after this will send tone
signals.
When you hang up, the machine will
return to the Pulse dialing service.
For Fax/Tel mode only
5
5
If you have a Pulse dialing service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below. If you have Touch Tone service, you
will not need this feature to send tone signals.
a
b
5
5
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time
(pseudo/double-ringing) to alert you to pick
up a voice call.
Lift the external telephone’s handset, and
then press Hook to answer.
If you are at an extension telephone, you will
need to lift the handset during the F/T Ring
Time and then press #51 between the
pseudo/double rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing l51.
5
A roll over telephone system is a group of two
or more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or “rolled
over” to the next available telephone line in a
preset order.
Your machine can work in a roll over system
as long as it is the last number in the
sequence, so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call would be
transferred to a line that does not have a fax
machine. Your machine will work best on a
dedicated line.
Two-line telephone system
5
5
A two-line telephone system is nothing more
than two separate telephone numbers on the
same wall outlet. The two telephone numbers
can be on separate jacks (RJ11) or combined
into one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
and both may contain four wires (black, red,
green, yellow). To test the type of jack, plug in
a two-line telephone and see if it can access
both lines. If it can, you must separate the line
for your machine. (See Easy Receive in
Chapter 5 of the Basic User's Guide.)
Converting telephone wall outlets
5
There are three ways to convert to an RJ11
jack. The first two ways may require
assistance from the telephone company. You
can change the wall outlets from one RJ14
jack to two RJ11 jacks. Or, you can have an
RJ11 wall outlet installed and slave or jump
one of the telephone numbers to it.
37
Chapter 5
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triple adapter.
1
3
RJ14
RJ11
RJ14
Installing machine, external two-line
TAD and two-line telephone
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords, the one that came with
your machine and two for your external
two-line TAD. You will need a fourth line cord
if you add a two-line telephone.
Place the two-line TAD and the two-line
telephone next to your machine.
Plug one end of the telephone line cord for
your machine into the L2 jack of the triplex
adapter. Plug the other end into the LINE jack
on the back of the machine.
Plug one end of the first telephone line cord
for your TAD into the L1 jack of the triplex
adapter. Plug the other end into the L1 or
L1/L2 jack of the two-line TAD.
Plug one end of the second telephone line
cord for your TAD into the L2 jack of the
two-line TAD. Plug the other end into the
EXT. jack on the back side of the machine.
38
2
5
1
Triplex Adapter
2
Two Line Telephone
3
External Two Line TAD
4
Machine
4
You can keep two-line telephones on other
wall outlets as always. There are two ways to
add a two-line telephone to the machine’s
wall outlet. You can plug the telephone line
cord from the two-line telephone into the
L1+L2 jack of the triplex adapter. Or, you can
plug the two-line telephone into the TEL jack
of the two-line TAD.
Dialing and storing numbers
Additional dialing
operations
Dialing access codes and
credit card numbers
You can combine more than one Quick Dial
number when you dial. This feature may be
useful if you need to dial an access code for
a cheaper rate from another long distance
carrier.
For example, you might have stored ‘555’ on
Speed Dial #003 and ‘7000’ on Speed Dial
#002. You can use them both to dial
‘555-7000’ if you press the following keys:
Press a Speed Dial, 003.
5
5
Additional ways to
store numbers
5
Setting up Groups for
Broadcasting
5
If you often want to send the same fax
message to many fax numbers you can set
up a group.
Groups are stored on a One Touch key or a
Speed Dial number. Each group uses up a
One Touch key or a Speed Dial location. You
can then send the fax message to all the
numbers stored in a group just by pressing a
One Touch key or entering a Speed Dial
number, and then pressing Black Start.
Numbers can be added manually by entering
them on the dial pad:
Before you can add numbers to a group, you
need to store them as One Touch or Speed
Dial numbers. You can have up to 20 small
groups, or you can assign up to 315 numbers
to one large group.
Press a Speed Dial, 003, 7001 (on the dial
pad), and Black Start or Color Start.
a
Press a Speed Dial, 002 and Black Start or
Color Start.
Press Menu, 2, 3, 3.
23.Address Book
3.Setup Groups
This would dial ‘555–7001’. You can also add
a pause by pressing Redial/Pause key.
Group Dial:
Press Speed Dial or On
b
Choose the One Touch key or Speed
Dial location where you want to store the
group.
 Press a One Touch key.
 Press a Speed Dial and then enter
the three-digit Speed Dial location.
Press OK.
c
Use the dial pad to enter a group
number (01 to 20).
Press OK.
39
5
Chapter 5
d
To add One Touch or Speed Dial
numbers follow the instructions below:
 For One Touch numbers, press the
One Touch keys one after the other.
 For Speed Dial numbers, press
a Speed Dial and then enter the
three-digit Speed Dial location.
Changing Group numbers
You can change a Group number that has
already been stored. The LCD will show the
name or number, and if the Group has a fax
forwarding number, it will display a message.
a
The LCD will display your chosen One
Touch numbers with a l and Speed Dial
numbers with a # (for example l006,
#009).
e
Press OK when you have finished
adding numbers.
f
Do one of the following:
 Enter the name using the dial pad
(up to 15 characters). Use the chart
on Entering text in Appendix C of the
Basic User's Guide to help you enter
letters.
Press OK.
Group Dial:
Press Speed Dial or On
b
 Press a Speed Dial and enter the
three-digit Speed Dial number. Press
OK.
c
h
Do one of the following:
 To store another group for
broadcasting, go to step b.
 To finish storing groups for
broadcasting, press Stop/Exit.
40
Do one of the following:
 To change the stored data, press 1.
Go to step d.
 To exit without making a change,
press Clear. Then press Stop/Exit.
23.Address Book
G01:*001*002#001
a
1.Change
b
2.Clear
Select ab or OK
 To store the fax resolution,
press a or b to select Std, Fine,
S.Fine or Photo.
 Press OK if you do not want to
change the default resolution.
Choose the One Touch key or Speed
Dial number where the group is stored.
Do one of the following:
 Press the One Touch key. Press OK.
If you want to save a fax resolution along
with the number, choose one of the
options below:
Press OK.
Press Menu, 2, 3, 3.
23.Address Book
3.Setup Groups
 Press OK to store the group without
a name.
g
5
d
Add or delete One Touch or Speed Dial
numbers by following the instructions
below:
 To add One Touch numbers,
press d or c to position the cursor
just after the last number. Then press
the additional One Touch key.
 To add Speed Dial numbers,
press d or c to position the cursor
just after the last number. Then press
a Speed Dial and then enter the
additional three-digit Speed Dial
number.
Dialing and storing numbers
 To delete One Touch or Speed Dial
numbers, press d or c to position the
cursor under the number you want to
delete, and then press Clear.
Press OK.
e
Edit the name by the following
instruction.
 When you edit the existing name,
press d or c to position the cursor
under the character you want to
change. Then enter characters or
press Clear to delete it.
When you have finished editing,
press OK.
f
g
Deleting Group numbers
You can delete a Group number that has
already been stored. The LCD will show the
name or number, and if the Group has a fax
forwarding number, it will display a message.
a
Press Menu, 2, 3, 3.
23.Address Book
3.Setup Groups
Group Dial:
Press Speed Dial or On
b
If you want to change the existing fax
resolution along with the number, press
a or b to choose the resolution you
want.
Press OK.
Press Stop/Exit.
5
Choose the One Touch key or Speed
Dial number where the group is stored.
Do one of the following:
 Press the One Touch key. Press OK.
 Press a Speed Dial and enter the
three-digit Speed Dial number. Press
OK.
c
To clear the stored data, press 2.
23.Address Book
G01:*001*002#001
a
1.Change
b
2.Clear
Select ab or OK
d
Do one of the following:
 To clear the stored data, press 1.
 To exit without deleting the group,
press 2.
23.Address Book
Erase This Data?
a
1.Yes
b
2.No
Select ab or OK
e
Press Stop/Exit.
41
5
6
Printing reports
Fax reports
Transmission verification
report
6
You can use the Transmission Verification
Report as proof that you sent a fax. (For
details about how to set up the type of report
you want, see Transmission Verification
Report in Chapter 4 of the Basic User's
Guide.)
Fax Journal
You can set the machine to print a fax journal
(activity report) at specific intervals (every
50 faxes, 6, 12 or 24 hours, 2 or 7 days). The
default setting is Every 50 Faxes, this
means that your machine will print the journal
when the machine has stored 50 jobs.
If you set the interval to Off, you can still print
the report by following the steps on the next
page.
a
Press Menu, 2, 4, 2.
24.Report Setting
2.Journal Period
a
Every 50 Faxes
b
Every 6 Hours
Select ab or OK
b
42
Press a or b to choose an interval.
Press OK.
If you choose 7 days, you will be asked
to choose a day when you want the
7 day countdown to begin.
If you choose Every 50 Faxes, the
LCD shows Accepted. Then go to
step d.
c
Enter the time to begin printing, in
24 hour format.
For example: enter 19:45 for 7:45 PM.
Press OK.
d
Press Stop/Exit.
6
Some fax reports (transmission verification
and fax journal) can be printed automatically
and manually.
6
If you choose 6, 12, 24 hours, 2 or 7 days, the
machine will print the report at the selected
time and then erase all jobs from its memory.
If the machine’s memory becomes full with
200 jobs before the time you chose has
passed, the machine will print the journal
early and then erase all jobs from memory.
If you want an extra report before it is due to
print, you can print it manually without erasing
the jobs from memory.
6
Printing reports
Reports
The following reports are available:
6
How to print a report
a
1 Transmission
b
Prints a list of commonly used functions to
help you program your machine.
Press OK.
Prints a list of names and numbers stored
in the One Touch and Speed Dial memory
in numerical or alphabetical order.
Prints a list of information about your last
200 incoming and outgoing faxes.
(TX: transmit.) (RX: receive.)
Do one of the following:
 Press a or b to choose the report you
want.
3 Tel Index List
4 Fax Journal
Press Menu, 6.
6.Print Reports
1.Transmission
2.Help List
3.Tel Index List
Select ab or OK
Displays the Transmission Verification
Report for your last outgoing 200 faxes
and prints the last report.
2 Help List
6
 Enter the number of the report you
want to print. For example, press 2 to
print the Help List.
c
d
Press Black Start or Color Start.
Press Stop/Exit.
5 User Settings
Print a list of your current settings.
6 Network Config
Lists your network settings.
7 Drum Dot Print
Prints the drum dot check sheet for
troubleshooting of the dotted prints
problem.
8 WLAN Report (MFC-9560CDW)
Prints the result of wireless LAN
connectivity diagnosis.
43
6
7
Making copies
Copy settings
7
When you want to quickly change the copy
settings temporarily for the next copy, use the
temporary COPY keys. You can use different
combinations.
7
Enlarging or reducing the
image copied
7
You can choose the following enlargement or
reduction ratios:
Press
100%*
97% LTRiA4
94% A4iLTR
91% Full Page
The machine returns to its default settings
one minute after copying, unless you have
set the Mode Timer to 30 seconds or less.
(See Mode Timer on page 6.)
85% LTRiEXE
83% LGLiA4
78% LGLiLTR
To change a setting, press COPY and then
press a or b and d or c to scroll through the
COPY settings. When the setting you want is
highlighted, press OK.
70% A4iA5
50%
Custom(25-400%)
When you are finished choosing settings,
press Black Start or Color Start.
Stop copying
To stop copying, press Stop/Exit.
200%
141% A5iA4
104% EXEiLTR
7
* The factory setting is shown in Bold with an
asterisk.
Custom(25-400%) allows you to enter a
ratio from 25% to 400%.
To enlarge or reduce the next copy follow the
instructions below:
44
a
b
c
Make sure you are in Copy mode
d
Press Enlarge/Reduce, then press c.
.
Load your document.
Use the dial pad to enter the number of
copies (up to 99).
Making copies
e
Do one of the following:
 Press a or b to choose the
enlargement or reduction ratio you
want.
Press OK.
 Press a or b to choose
Custom(25-400%).
Press OK.
Use the dial pad to enter an
enlargement or reduction ratio from
25% to 400%. (For example, press
5 3 to enter 53%.)
Press OK.
f
Press Black Start or Color Start.
Note
Page Layout Options 2 in 1 (P), 2 in 1 (L),
2 in 1 (ID), 4 in 1 (P) and 4 in 1 (L) are not
available with Enlarge/Reduce.
Improving copy quality
7
You can choose from a range of quality
settings. The default setting is Auto.
 Auto
Auto is the recommended mode for
ordinary printouts. Suitable for documents
that contain both text and photographs.
 Text
Suitable for documents containing only
text.
 Photo
Suitable for copying photographs.
 Graph
Suitable for copying receipts.
To temporarily change the quality setting,
follow the steps below:
a
b
c
Make sure you are in Copy mode
d
e
Press Quality.
f
Press Black Start or Color Start.
7
.
Load your document.
Use the dial pad to enter the number of
copies (up to 99).
Press d or c to choose Auto, Text,
Photo or Graph.
Press OK.
To change the default setting, follow the
steps below:
a
Press Menu, 3, 1.
31.Quality
a
Auto
Text
b
Photo
Select ab or OK
b
Press a or b to choose the copy quality.
Press OK.
c
Press Stop/Exit.
45
Chapter 7
Using the Options key
7
Use the Options key to quickly set the following copy settings temporarily for the next copy.
Press
Menu selections
Options
Press a or b, then press OK
Press a, b, d or c, then press OK
Stack/Sort
Stack*
(Appears when the document is
in the ADF)
Sort
Brightness
-onnnn+
Page
47
48
-nonnn+
-nnonn+*
-nnnon+
-nnnno+
Contrast
-onnnn+
47
-nonnn+
-nnonn+*
-nnnon+
-nnnno+
Page Layout
Off(1 in 1)
49
2 in 1 (P)
2 in 1 (L)
2 in 1 (ID)
4 in 1 (P)
4 in 1 (L)
Tray Select
MP>T1* or M>T1>T2* 1
T1>MP or T1>T2>M 1
#1(XXX) 2
#2(XXX) 1 2
MP(XXX) 2
The factory settings are shown in Bold with an asterisk.
1
T2 and #2 appear only if the optional lower tray is installed.
2
XXX is the paper size you set in Menu, 1, 2, 2.
46
51
Making copies
Sorting copies using the ADF
7
You can sort multiple copies. Pages will be
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so
on.
a
b
c
d
e
f
Make sure you are in Copy mode
Load your document in the ADF.
Use the dial pad to enter the number of
copies (up to 99).
.
Adjusting Contrast, Color and
Brightness
Contrast
7
7
Adjust the contrast to help an image look
sharper and more vivid.
To temporarily change the contrast setting,
follow the steps below:
Make sure you are in Copy mode
Press Options. Press a or b to choose
Stack/Sort.
Press OK.
a
b
c
Press a or b to choose Sort.
Press OK.
d
Press Options.
Press a or b to choose Contrast.
Press OK.
Press Black Start or Color Start.
e
Load your document.
Use the dial pad to enter the number of
copies (up to 99).
7
Press d or c to increase or decrease the
contrast.
Press OK.
Contrast:-nnonn+c
Quality :Auto
Enlg/Red:100%
Tray
:MP>T1
Select d c & OK
f
.
01
Press Black Start or Color Start.
To change the default setting follow the steps
below:
a
Press Menu, 3, 3.
33.Contrast
-nnonn+
Select d c & OK
b
Press d or c to increase or decrease the
contrast.
Press OK.
c
Press Stop/Exit.
47
Chapter 7
Brightness
7
Color Adjust (Saturation)
Adjust the copy brightness to make copies
darker or lighter.
You can change the default setting for color
saturation.
To temporarily change the copy brightness
setting, follow the steps below:
To change the default setting follow the steps
below:
a
b
c
Make sure you are in Copy mode
d
Press Options.
Press a or b to choose Brightness.
Press OK.
b
Press a or b to choose 1.Red,
2.Green, or 3.Blue.
Press OK.
e
Press c to make a lighter copy or press
d to make a darker copy.
Press OK.
c
Press d or c to increase or decrease the
color saturation.
Press OK.
d
Return to step b to choose the next
color. Or press Stop/Exit.
01
Press Black Start or Color Start.
Press Menu, 3, 2.
32.Brightness
-nnonn+
Select d c & OK
b
Press c to make a lighter copy or press
d to make a darker copy.
Press OK.
c
Press Stop/Exit.
48
Press Menu, 3, 4.
34.Color Adjust
a 1.Red
2.Green
b 3.Blue
Select ab or OK
Use the dial pad to enter the number of
copies (up to 99).
To change the default setting follow the steps
below:
a
a
Load your document.
Quality :Auto
Enlg/Red:100%
Tray
:MP>T1
Bright :-nnonn+c
Select d c & OK
f
.
7
Making copies
g
Making N in 1 copies
(page layout)
7
You can reduce the amount of paper used
when copying by using the N in 1 copy
feature. This allows you to copy two or four
pages onto one page. If you want to copy
both sides of an ID card onto one page, see 2
in 1 ID Copy on page 50.
Flatbed Copy:
Next Page?
a 1.Yes
b 2.No
Select ab or OK
h
Place the next page on the scanner
glass.
Press OK.
Repeat steps g and h for each page of
the layout.
i
After all the pages have been scanned,
press 2 in step g to finish.
IMPORTANT
• Please make sure the paper size is set to
Letter, A4, Legal or Folio.
• (P) means Portrait and (L) means
Landscape.
If you are copying from the ADF:
• You cannot use the Enlarge/Reduce
setting with the N in 1 feature.
a
b
c
Make sure you are in Copy mode
d
Press Options. Press a or b to choose
Page Layout. Press OK.
e
Press a or b to choose 2 in 1 (P),
2 in 1 (L), 2 in 1 (ID) 1,
4 in 1 (P), 4 in 1 (L) or
Off(1 in 1).
Press OK.
7
Insert your document face up in the direction
shown below:
.
 2 in 1 (P)
Load your document.
Use the dial pad to enter the number of
copies (up to 99).
1
f
After the machine scans the page, press
1 to scan the next page.
 2 in 1 (L)
 4 in 1 (P)
 4 in 1 (L)
For details about 2 in 1 (ID), see 2 in 1 ID
Copy on page 50.
Press Black Start or Color Start to
scan the page.
If you placed the document in the ADF,
the machine scans the pages and starts
printing.
If you are using the scanner glass, go
to step g.
49
7
Chapter 7
If you are copying from the scanner
glass:
Insert your document face down in the
direction shown below:
 2 in 1 (P)
2 in 1 ID Copy
7
You can copy both sides of your identification
card onto one page, keeping the original card
size.
Note
 2 in 1 (L)
 4 in 1 (P)
You can copy an identification card to the
extent permitted under applicable laws.
See Legal limitations for copying in the
Safety and Legal Booklet.
a
b
Press
(COPY).
Place your identification card face down
on the left side of the scanner glass.
 4 in 1 (L)
 Even if a document is placed on the
ADF, the machine scans the data
from the scanner glass.
c
Press Options. Press a or b to choose
Page Layout. Press OK.
d
Press a or b to choose 2 in 1 (ID).
Press OK.
e
Press Black Start or Color Start.
After the machine scans the first side of
the card, the LCD will display the
following instruction.
Turn over the ID
Then Press Start
f
50
Turn over your identification card and
place it at the left side of the scanner
glass.
7
Making copies
Press Black Start or Color Start. The
machine scans the other side of the card
and prints the page.
Duplex (2-sided)
copying
Note
If you want to use the automatic duplex copy
feature, load your document in the ADF.
When 2 in 1 ID Copy is chosen, the
machine sets the quality to Photo and the
contrast to +2 (-nnnno+).
Tray selection
If you get an Out of Memory message while
you are making duplex copies, try installing
extra memory. (See Installing extra memory
on page 86.)
7
Duplex Copy (long edge flip)
You can change the Tray Use only for the
next copy.
a
b
c
Make sure you are in Copy mode
d
Press Options. Press a or b to choose
Tray Select. Press OK.
e
Press d or c to choose the MP>T1,
M>T1>T2 1, T1>MP, T1>T2>M 1,
#1(XXX) 2, #2(XXX) 1 2 or MP(XXX) 2.
 1 sided i 2 sided L
Portrait
1
Press Black Start or Color Start.
Note
To change the default setting for Tray
Select, see Tray Use in copy mode in
Chapter 2 of the Basic User's Guide.
7
1
2
2
Landscape
11
1
T2 and #2 appears only if the optional lower
tray is installed.
XXX is the paper size you set in Menu, 1, 2, 2.
7
MFC-9460CDN
Use the dial pad to enter the number of
copies (up to 99).
2
f
.
Load your document.
1
7
2
2
g
a
b
c
Make sure you are in Copy mode
d
Press Duplex and a or b to select
1sidedi2sided L.
.
Load your document.
Enter the number of copies (up to 99)
using the dial pad.
Duplex
a1sidedi2sided L
1sidedi2sided S
bOff
Select ab or OK
Press OK.
e
Press Black Start or Color Start to
copy the document.
51
Chapter 7
d
MFC-9560CDW
 1 sided i 2 sided
Portrait
Duplex
1sided i
2sided i
2sided i
Select ab
1
1
2
2
e
11
1
2
2
 2 sided i 2 sided
Portrait
1
1
2
2
Landscape
1
11
2
2
 2 sided i 1 sided
Portrait
1
1
2
2
Landscape
11
1
2
52
2sided
2sided
1sided
or OK
Press OK.
Landscape
a
b
c
Press Duplex and a or b to select
1sided i 2sided,
2sided i 2sided or
2sided i 1sided.
2
Make sure you are in Copy mode
Load your document.
Enter the number of copies (up to 99)
using the dial pad.
.
Press Black Start or Color Start to
copy the document.
Making copies
Advanced Duplex Copy
(short edge flip)
MFC-9560CDW
7
 Advanced 2 sided i 1 sided
Portrait
MFC-9460CDN
 1 sided i 2 sided S
1
Portrait
1
2
1
Landscape
1
2
2
11
1
Landscape
2
11
2
2
 Advanced 1 sided i 2 sided
Portrait
2
a
b
c
Make sure you are in Copy mode
d
Press Duplex and a or b to select
1sidedi2sided S.
1
Load your document.
Enter the number of copies (up to 99)
using the dial pad.
Duplex
a1sidedi2sided L
1sidedi2sided S
bOff
Select ab or OK
Press OK.
Press Black Start or Color Start to
copy the document.
7
1
.
2
1
e
2
2
Landscape
11
1
2
2
a
b
c
Make sure you are in Copy mode
d
Press Duplex and a or b to select
Advanced.
.
Load your document.
Enter the number of copies (up to 99)
using the dial pad.
Duplex
aOff
1sided i 2sided
b2sided i 2sided
Select ab or OK
Press OK.
53
Chapter 7
e
Press a or b to select
2sided i 1sided or
1sided i 2sided.
Press OK.
Duplex Advanced
a2sided i 1sided
b1sided i 2sided
Select ab or OK
f
54
Press Black Start or Color Start to
copy the document.
A
Routine maintenance
Cleaning and checking
the machine
Clean the outside and inside of the machine
regularly with a dry, lint-free cloth. When you
replace the toner cartridge or the drum unit,
make sure that you clean the inside of the
machine. If printed pages are stained with
toner, clean the inside of the machine with a
dry, lint-free cloth.
A
Cleaning the outside of the
machine
A
A
a
Turn off the machine’s power switch.
Unplug the telephone line cord first,
disconnect all cables, and then unplug
the power cord from the AC power
outlet.
b
Pull the paper tray completely out of the
machine.
WARNING
DO NOT use cleaning materials that
contain ammonia, alcohol, any type of
spray, or any type of flammable substance
to clean the outside or inside of the
machine. Doing this may cause a fire or
electrical shock.
See To use the product safely in the Safety
and Legal Booklet for how to clean the
machine.
A
Be careful not to inhale toner.
IMPORTANT
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the surface of the machine.
55
c
Wipe the outside of the machine with a
dry, lint-free soft cloth to remove dust.
Cleaning the scanner
A
a
Turn off the machine’s power switch.
Unplug the telephone line cord first,
disconnect all cables, and then unplug
the power cord from the AC power
outlet.
b
(MFC-9560CDW) Unfold the ADF
document support (1) and then open the
ADF cover (2).
Clean the white bar (3) and the scanner
glass strip (4) underneath it with a soft
lint-free cloth moistened with water.
Close the ADF cover (2) and fold the
ADF document support (1).
3
2
1
4
d
Remove any paper that is in the paper
tray.
e
Wipe the inside and the outside of the
paper tray with a dry, lint-free soft cloth
to remove dust.
c
Lift the document cover (1).
Clean the white plastic surface (2) and
scanner glass (3) underneath it with a
soft lint-free cloth moistened with water.
1
2
f
Re-load the paper and put the paper tray
firmly back in the machine.
g
Plug the machine’s power cord back into
the AC power outlet first, connect all
cables, and then plug in the telephone
line cord. Turn on the machine’s power
switch.
56
3
Routine maintenance
d
In the ADF unit, clean the white bar (1)
and the glass strip (2) underneath it with
a soft lint-free cloth moistened with
water.
Cleaning the laser scanner
windows
A
a
Turn off the machine’s power switch.
Unplug the telephone line cord first,
disconnect all cables, and then unplug
the power cord from the AC power
outlet.
b
Press the front cover release button and
then open the front cover.
1
2
Note
In addition to cleaning the scanner glass
and glass strip with a soft lint-free cloth
moistened with water, run your finger tip
over the glass to see if you can feel
anything on it. If you feel dirt or debris,
clean the glass again concentrating on
that area. You may need to repeat the
cleaning process three or four times. To
test, make a copy after each cleaning.
e
A
Plug the machine’s power cord back into
the AC power outlet first, connect all
cables, and then plug in the telephone
line cord. Turn on the machine’s power
switch.
57
c
Hold the green handle of the drum unit.
Pull the drum unit out until it stops.
d
Turn the green lock lever (1) at the left of
the machine counterclockwise to the
release position. Holding the green
handles of the drum unit, lift the front of
the drum unit and remove it from the
machine.
1
58
Routine maintenance
IMPORTANT
e
Wipe the four scanner windows (1) with
a dry, lint-free cloth.
• We recommend that you place the drum
unit and/or the toner cartridge on a clean,
flat surface with a sheet of disposable
paper or cloth underneath it in case you
accidentally spill or scatter toner.
• To prevent damage to the machine from
static electricity, DO NOT touch the
electrodes shown in the illustration.
A
1
f
Make sure the green lock lever (1) is in
the release position as shown in the
illustration.
• Hold the green handles of the drum unit
when you carry it. DO NOT hold the side
of the drum unit.
1
59
g
Match the guide ends (2) of the drum
unit to the c marks (1) on both sides of
the machine, then gently slide the drum
unit into the machine until it stops at the
green lock lever.
i
Push the drum unit in until it stops.
j
k
Close the front cover of the machine.
1
2
h
Turn the green lock lever (1) clockwise
to the lock position.
1
60
Plug the machine’s power cord back into
the AC power outlet first, connect all
cables, and then plug in the telephone
line cord. Turn on the machine’s power
switch.
Routine maintenance
Cleaning the corona wires
A
b
Hold the green handle of the drum unit.
Pull the drum unit out until it stops.
If you have print quality problems, clean the
four corona wires as follows:
a
Press the front cover release button and
then open the front cover.
A
61
c
Hold the handle of the toner cartridge
and slightly push it toward the machine
to unlock it. Then pull it out of the drum
unit. Repeat this for all the toner
cartridges.
d
Push to release the latches of the
corona wire cover (1), and then open the
cover.
1
62
Routine maintenance
e
Clean the corona wire inside the drum
unit by gently sliding the green tab from
left to right and right to left several times.
f
Close the corona wire cover.
1
A
g
Repeat steps d to f to clean each of
three remaining corona wires.
Note
Be sure to return the tab to the home
position (a) (1). If you do not, printed
pages may have a vertical stripe.
63
h
Hold the handle of the toner cartridge
and slide the toner cartridge into the
drum unit, then slightly pull it toward you
until you hear it click into place. Make
sure that you match the toner cartridge
color to the same color label on the drum
unit. Repeat this for all the toner
cartridges.
i
Push the drum unit in until it stops.
j
Close the front cover of the machine.
C
M
Y
K
C - Cyan
M - Magenta
Y - Yellow
K - Black
64
Routine maintenance
Cleaning the drum unit
A
c
Press the front cover release button and
then open the front cover.
If your printout has colored dots at 3.7 in. (94
mm) intervals, the drum may have foreign
material, such as glue from a label stuck on
the drum surface. Follow the steps below to
solve the problem.
a
Make sure that the machine is in the
Ready mode.
Press Menu, 6, 7, then press
Black Start or Color Start to print the
drum dot check sheet.
67.Drum Dot Print
Printing
b
Turn off the machine’s power switch.
Unplug the telephone line cord first,
disconnect all cables, and then unplug
the power cord from the AC power
outlet.
A
65
d
Hold the green handle of the drum unit.
Pull the drum unit out until it stops.
e
Turn the green lock lever (1) at the left of
the machine counterclockwise to the
release position. Holding the green
handles of the drum unit, lift the front of
the drum unit and remove it from the
machine.
1
66
Routine maintenance
IMPORTANT
• We recommend that you place the drum
unit and/or the toner cartridge on a clean,
flat surface with a sheet of disposable
paper or cloth underneath it in case you
accidentally spill or scatter toner.
f
Hold the handle of the toner cartridge
and slightly push it to unlock it. Then pull
it out of the drum unit. Repeat this for all
the toner cartridges.
• To prevent damage to the machine from
static electricity, DO NOT touch the
electrodes shown in the illustration.
IMPORTANT
To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations.
A
• Hold the green handles of the drum unit
when you carry it. DO NOT hold the side
of the drum unit.
67
g
Turn the drum unit over by holding the
green handles. Make sure that the drum
unit gears (1) are on the left hand side.
1
h
Read following information from the
drum dot check sheet.
 Color in problem:
The color of printed dots is the color
of the drum you should clean.
 Dot location:
The sheet has eight numbered
columns. The number of the column
with the printed dots in it is used to
find the dot position on the drum.
68
i
Confirm suspected area of the
appropriate color drum by using the
numbers beside the drum which relate
to the numbers of column.
Routine maintenance
j
Turn the drum unit gear toward you by
hand while looking at the surface of the
suspected area.
m
Hold the handle of the toner cartridge
and slide the toner cartridge into the
drum unit, then slightly pull it toward you
until you hear it click into place. Make
sure that you match the toner cartridge
color to the same color label on the drum
unit. Repeat this for all the toner
cartridges.
A
C
k
When you have found the mark on the
drum that matches the drum dot check
sheet, wipe the surface of the drum
gently with a cotton swab until the mark
on the surface comes off.
M
Y
K
C - Cyan
M - Magenta
Y - Yellow
K - Black
IMPORTANT
DO NOT clean the surface of the
photosensitive drum with a sharp object.
l
Turn the drum unit over by holding the
green handles.
69
n
Make sure the green lock lever (1) is in
the release position as shown in the
illustration.
p
1
1
o
Turn the green lock lever (1) clockwise
to the lock position.
q
Push the drum unit in until it stops.
r
Close the front cover of the machine.
Match the guide ends (2) of the drum
unit to the c marks (1) on both sides of
the machine, then gently slide the drum
unit into the machine until it stops at the
green lock lever.
1
2
70
Routine maintenance
s
Plug the machine’s power cord back into
the AC power outlet first, connect all
cables, and then plug in the telephone
line cord. Turn on the machine’s power
switch.
Cleaning the paper pick-up
rollers
A
If you have paper feed problems, clean the
pick-up rollers as follows:
a
Turn off the machine’s power switch.
Unplug the power cord from the AC
power outlet.
b
Pull the paper tray completely out of the
machine.
A
71
c
Tightly wring out a lint-free cloth soaked
in lukewarm water, and then wipe the
separator pad (1) of the paper tray with
it to remove dust.
1
Calibration
The output density for each color may vary
depending on the environment the machine is
in such as temperature and humidity.
Calibration helps you to improve the color
density.
a
b
c
d
e
Press Menu, 4, 6.
Press a or b to select Calibrate.
Press OK.
Press 1 to select Yes.
Press Stop/Exit.
You can reset the calibration parameters
back to those set at the factory.
d
Wipe the two pick-up rollers (1) inside of
the machine to remove dust.
1
e
f
72
Put the paper tray back in the machine.
Plug the machine’s power cord back into
the AC power outlet. Turn on the
machine’s power switch.
a
b
c
d
e
Press Menu, 4, 6.
Press a or b to Reset.
Press OK.
Press 1 to select Yes.
Press Stop/Exit.
A
Routine maintenance
Note
• If an error message is displayed, press
Black Start or Color Start and try again.
(For more information, see Error and
maintenance messages in Appendix B of
the Basic User's Guide.)
• If you print using the Windows® printer
driver, the driver will get the calibration
data automatically if both
Use Calibration Data and
Get Device Data Automatically are on.
The default settings are on. (See
Advanced tab in the Software User's
Guide.)
• If you print using the Macintosh printer
driver, you need to perform the calibration
using the Status Monitor. After turning
the Status Monitor on, choose Color
Calibration from the Control menu. (See
Status Monitor in the Software User's
Guide. When the Status Monitor is open,
choose Control / Color Calibration from
the menu bar.)
Auto Registration
A
Registration
A
If solid areas of color or images have cyan,
magenta or yellow fringes, you can use the
auto-registration feature to correct the
problem.
a
b
Press Menu, 4, 7.
c
Press Stop/Exit.
To start, press 1.
To exit, press 2.
Manual Registration
A
If color still appears incorrectly after autoregistration, you will need to perform manual
registration.
a
b
A
Press Menu, 4, 8, 1.
Press Black Start or Color Start to
start printing the color registration chart.
c
When the machine has finished printing
the registration chart, press 2
(Set Regist.) to correct the color
manually.
d
Starting at 1 (1 Magenta Left) on the
chart, check which colored bar has the
most uniform print density and enter its
number into the machine using the
a and b keys.
Press OK.
Repeat for 2 (2 Cyan Left), 3
(3 Yellow Left), 4, 5, 6 to 9.
e
Press Stop/Exit.
73
Frequency (Color Correction)
You can set how often the color correction
(Color Calibration and Auto Registration)
occurs. The default setting is Normal. The
color correction process consumes some
amount of the toner.
a
b
Press Menu, 4, 9.
c
Press Stop/Exit.
Press a or b to choose Normal, Low or
Off.
Press OK.
A
Checking the Page Counters
You can see the machine’s Page Counters
for copies, printed pages, reports and lists,
faxes or a summary total.
a
Press Menu, 8, 2.
82.Page Counter
a
Total
:XXXXXX
Fax/List :XXXXXX
b
Copy
:XXXXXX
Select ab or OK
b
Press a or b to see Total, Fax/List,
Copy or Print.
c
Press Stop/Exit.
Checking the remaining life of
parts
You can see the machine’s parts life on the
LCD.
a
Press Menu, 8, 3.
83.Parts Life
1.Drum
2.Belt Unit
3.Fuser
Select ab or OK
b
Press a or b to choose 1.Drum,
2.Belt Unit, 3.Fuser, 4.Laser,
5.PF Kit MP, 6.PF Kit 1 or
7.PF Kit 2.
Press OK.
c
Press Stop/Exit.
Note
The life check will be accurate only if you
have reset the part counter when you
installed a new part. It will not be accurate
if that part’s life counter was reset during
the life of the used part.
74
A
A
Routine maintenance
Replacing periodic
maintenance parts
A
The periodic maintenance parts will need to
be replaced regularly to maintain the print
quality. The parts listed below will have to be
replaced after printing approximately 50,000
pages 1 for PF Kit MP and 100,000 pages 1
for PF Kit 1, PF Kit 2, Fuser and Laser.
Please call Brother Customer Service when
the following messages appear on the LCD.
1
Letter or A4 size single-sided pages.
LCD message
Description
Replace Parts
Fuser Unit
Replace the fuser unit.
Replace Parts
Laser Unit
Replace the laser unit.
Replace Parts
PF Kit 1
Replace the paper feeding
kit for the paper tray.
Replace Parts
PF Kit 2
Replace the paper feeding
kit for the lower tray (option).
Replace Parts
PF Kit MP
Replace the paper feeding
kit for the multi-purpose
tray.
A
75
Packing and shipping
the machine
Note
• If for any reason you must ship your
machine, carefully repack the machine in
the original packaging to avoid any
damage during transit. The machine
should be adequately insured with the
carrier.
A
WARNING
This machine is heavy and weighs
approximately 58.4 lb (26.5 kg). To prevent
possible injuries at least two people should
lift the machine. Be careful not to pinch your
fingers when you put the machine down.
• If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts, including the drum unit, the toner
cartridges, and printed materials to use
with your ‘Exchange’ machine.
Make sure that you have the following parts
for repacking:
1
3
2
If you use a Lower Tray, carry it separately
from your machine.
IMPORTANT
When shipping the machine, the waste
toner box must be removed from the
machine and put in a plastic bag, and then
sealed. Failure to remove it and put it in a
plastic bag before shipping may cause
severe damage to the machine and may
void the warranty.
76
1
Plastic bag for the waste toner box
2
Orange packing materials for locking the
internal parts (4 pieces)
3
A piece of paper (Letter or A4) to protect the
belt unit (supplied by the user)
Routine maintenance
a
Turn off the machine’s power switch.
Unplug the telephone line cord first,
disconnect all cables, and then unplug
the power cord from the AC power
outlet.
b
Press the front cover release button and
then open the front cover.
c
Hold the green handle of the drum unit.
Pull the drum unit out until it stops.
A
77
d
Turn the green lock lever (1) at the left of
the machine counterclockwise to the
release position. Holding the green
handles of the drum unit, lift the front of
the drum unit and remove it from the
machine.
1
IMPORTANT
• Hold the green handles of the drum unit
when you carry it. DO NOT hold the sides
of the drum unit.
• We recommend that you place the drum
unit on a clean, flat surface with a piece of
disposable paper underneath it in case
you accidentally spill or scatter toner.
• Handle the toner cartridge and the waste
toner box carefully. If toner scatters on
your hands or clothes, wipe or wash it off
with cold water at once.
• To prevent damage to the machine from
static electricity, DO NOT touch the
electrodes shown in the illustration.
78
Routine maintenance
e
Hold the green handle of the belt unit
with both hands and lift the belt unit up,
then pull it out.
Note
This step is only necessary when you are
replacing the waste toner box for the first
time, and is not required for the
replacement waste toner box. The orange
packing pieces are installed at the factory
to protect your machine during shipment.
g
f
Remove the waste toner box from the
machine using the green handle, and
then put it in a plastic bag and seal the
bag completely.
Remove two pieces of orange packing
material and discard them.
A
IMPORTANT
Handle the waste toner box carefully. If
toner scatters on your hands or clothes,
wipe or wash it off with cold water at once.
79
h
Put the belt unit back into the machine.
Make sure the belt unit is level and fits
firmly into place.
 Slide the small orange packing
material (3) onto the metal shaft on
the right side of the drum unit, as
shown in the illustration.
2
1L
1R
i
Install orange packing materials to the
drum unit as follows:
 To secure the toner cartridges, install
the matching orange packing strips
(1) (marked L and R) to the drum unit
on the left and right sides, as shown
in the illustration.
 Attach the orange packing strip (2) to
the left side of the drum unit, as
shown in the illustration.
80
3
Routine maintenance
j
Put a piece of paper (Letter or A4) on the
belt unit to prevent damage to the belt
unit.
l
Match the guide ends (2) of the drum
unit to the c marks (1) on both sides of
the machine, then gently slide the drum
unit into the machine until it stops at the
green lock lever.
1
2
k
Make sure the green lock lever (1) is in
the release position as shown in the
illustration.
A
m
Turn the green lock lever (1) clockwise
to the lock position.
1
1
81
n
Push the drum unit in until it stops.
p
Put the Styrofoam piece (1) into the
carton. Then put the waste toner box in
the Styrofoam piece.
FRONT
q
o
Wrap the machine with a plastic bag.
Put the machine on the Styrofoam piece
(1).
Close the front cover of the machine.
FRONT
82
1
1
Routine maintenance
r
Put the two styrofoam pieces (1) into the
carton matching the right of the machine
to the "RIGHT" mark on one of the
styrofoam pieces, and the left of the
machine to the "LEFT" mark on the
other styrofoam piece. Put the AC
power cord and printed materials in the
original carton as shown in the
illustration.
LEFT
1
RIGHT
1
A
Note
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts, including the drum unit, toner
cartridges, and printed materials to use
with your ‘Exchange’ machine.
s
Close the carton and tape it shut.
83
B
Options
B
Options
B
This machine has the following optional accessories. You can increase the capabilities of the
machine with these items.
Lower tray unit
LT-300CL
84
SO-DIMM memory
Options
Optional paper tray
(LT-300CL)
An optional lower tray can be installed, and it
can hold up to 500 sheets of 20 lb (80 g/m2)
paper.
When an optional tray is installed, the
machine can hold up to 800 sheets of plain
paper.
Memory board
B
B
MFC-9560CDW has 256 MB of standard
memory and MFC-9460CDN has 128 MB.
Both models have one slot for optional
memory expansion. You can increase the
memory up to maximum of 512 MB for
MFC-9560CDW and 384 MB for
MFC-9460CDN by installing one SO-DIMM
(Small Outline Dual In-line Memory Module).
SO-DIMM Types
B
You can install the following SO-DIMMs:
 128 MB Kingston KTH-LJ2015/128
 256 MB Kingston KTH-LJ2015/256
 128 MB Transcend TS128MHP422A
For setup, see the Instructions that we have
supplied with the lower tray unit.
 256 MB Transcend TS256MHP423A
Note
• For more information, visit the Kingston
Technology Web site at
http://www.kingston.com/.
• For more information, visit the Transcend
Web site at http://www.transcend.com.tw/.
In general, the SO-DIMM must have the
following specifications:
Type: 144-pin and 16-bit output
CAS latency: 4
Clock frequency: 267 MHz (533 Mb/S/Pin) or
more
Capacity: 64, 128 or 256 MB
Height: 30.0 mm (1.18 in.)
DRAM type: DDR2 SDRAM
Note
• There might be some SO-DIMMs that will
not work with the machine.
• For more information, call the dealer you
bought the machine from or Brother
Customer Service.
85
B
Installing extra memory
a
Turn off the machine’s power switch.
Unplug the telephone line cord.
b
Disconnect the interface cable from the
machine, and then unplug the power
cord from the AC power outlet.
B
e
Hold the SO-DIMM by the edges and
align the notches in the SO-DIMM with
the protrusions in the slot. Insert the
SO-DIMM diagonally (1), then tilt it
toward the interface board until it clicks
into place (2).
1
2
Note
Be sure to turn off the machine’s power
switch before you install or remove the
SO-DIMM.
c
2
Remove the plastic (1) and then
metal (2) SO-DIMM covers.
1
f
Put the metal (2) and then the plastic (1)
SO-DIMM covers back on.
1
d
Unpack the SO-DIMM and hold it by its
edges.
2
IMPORTANT
To prevent damage to the machine from
static electricity, DO NOT touch the
memory chips or the board surface.
g
86
Plug the machine’s power cord back into
the AC power outlet first, and then
connect the interface cable.
Options
h
Plug in the telephone line cord. Turn on
the machine’s power switch.
Note
To make sure that you have installed the
SO-DIMM properly, you can print the user
settings page that shows the current
memory size. (See How to print a report
on page 43.)
B
87
C
Glossary
C
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
The document can be placed in the ADF
and scanned one page at a time
automatically.
Auto Reduction
Reduces the size of incoming faxes.
Automatic fax transmission
Sending a fax without picking up the
handset of the external telephone or
pressing Hook.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine prints a copy of every fax
that is received and stored in memory.
This is a safety feature so you will not lose
messages during a power failure.
Batch Transmission
As a cost saving feature, all delayed faxes
to the same fax number will be sent as one
transmission.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
Broadcasting
The ability to send the same fax message
to more than one location.
Cancel Job
Cancels a programmed print job and
clears the machine’s memory.
CNG tones
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
88
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JBIG, if the
receiving machine has the same
capability.
Communication error (or Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Delayed Fax
Sends your fax at a specified later time
that day.
Distinctive Ring
A subscriber service purchased from the
telephone company that gives you
another telephone number on an existing
telephone line. The Brother machine uses
the new number to simulate a dedicated
fax line.
Dual Access
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax or receiving or
printing an incoming fax.
Glossary
Easy Receive
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Extension telephone
A telephone on the fax number that is
plugged into a separate telephone wall
jack.
External telephone
A telephone that is plugged into the EXT
jack of your machine.
F/T Ring Time
The length of time that the Brother
machine pseudo/double-rings (when the
Receive Mode setting is Fax/Tel) to notify
you to pick up a voice call that it answered.
Fax Forwarding
Sends a fax received into the memory to
another pre-programmed fax number.
Fax Journal
Lists information about the last
200 incoming and outgoing faxes. TX
means Transmit. RX means Receive.
Fax Receive Code
Press this code (l51) when you answer a
fax call on an extension or external
telephone.
Fax Storage
You can store faxes in the memory.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Fine resolution
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
Gray Scale
The shades of gray available for copying
and faxing photographs.
Group number
A combination of One Touch and
Speed Dial numbers that are stored on a
One Touch key or in a Speed Dial location
for Broadcasting.
Help List
A printout of the complete Menu table that
you can use to program your machine
when you do not have the User’s Guides
with you.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
LCD (liquid crystal display)
The display screen on the machine that
shows interactive messages during
On-Screen Programming and shows the
date and time when the machine is idle.
Manual fax
When you lift the handset of your external
telephone or press Hook so you can hear
the receiving fax machine answer before
you press Black Start or Color Start to
begin transmission.
Menu mode
Programming mode for changing your
machine’s settings.
OCR (optical character recognition)
ScanSoft™ PaperPort™ 12SE with OCR
or Presto! PageManager software
application converts an image of text to
text you can edit.
89
C
One Touch
Keys on the machine’s control panel
where you can store numbers for easy
dialing. You can store a second number
on each key if you press Shift and the
One Touch key together.
Out of Paper Reception
Receives faxes into the machine’s
memory when the machine is out of paper.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
Paging
This feature enables your machine to call
your pager when a fax is received into its
memory.
Pause
Allows you to place a 3.5 second delay in
the dialing sequence while you are dialing
using the dial pad or while you are storing
One Touch and Speed Dial numbers.
Press Redial/Pause as many times as
needed for longer pauses.
Polling
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
Pulse (Canada only)
A form of rotary dialing on a telephone
line.
Real Time Transmission
When memory is full, you can send faxes
in real time.
Remaining Jobs
You can check which programmed fax
jobs are waiting in the memory and cancel
the jobs individually.
Remote Access Code
Your own four-digit code (– – –l) that
allows you to call and access your
machine from a remote location.
90
Remote Retrieval Access
The ability to access your machine
remotely from a touch tone telephone.
Resolution
The number of vertical and horizontal lines
per inch.
Ring Delay
The number of rings before the machine
answers in Fax Only and Fax/Tel
modes.
Ring Volume
Volume setting for the machine’s ring.
Scanning
The process of sending an electronic
image of a paper document into your
computer.
Search
An electronic, alphabetical listing of stored
One Touch, Speed Dial and Group
numbers.
Speed Dial
A pre-programmed number for easy
dialing. Press a Speed Dial, then enter
the three-digit Speed Dial location and
press Black Start or Color Start to begin
the dialing process.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender’s name and fax number.
TAD (telephone answering device)
You can connect an external device or
answering machine to the EXT. jack of
your machine.
Telephone Answer Code
(Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (#51).
Tel Index List
A listing of names and numbers stored in
One Touch and Speed Dial memory, in
numerical order.
Glossary
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialing on the telephone line
used for Touch Tone telephones.
Transmission
The process of sending faxes over the
telephone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A report for each transmission, that shows
its date, time and number.
User Settings List
A printed report that shows the current
settings of the machine.
C
91
D
Index
A
D
Apple Macintosh
See Software User’s Guide.
Deep Sleep mode ...................................... 4
Delayed batch transmission .................... 22
Dialing
access codes and credit card
numbers ............................................... 39
dial prefix ................................................ 5
groups (broadcasting) .......................... 19
restricting dialing .................................. 13
Drum unit
checking (remaining life) ...................... 74
cleaning .......................................... 61, 65
Dual access ............................................. 18
Duplex copy ............................................. 51
B
Broadcasting ............................................19
canceling ...............................................20
setting up groups for .............................39
C
Canceling
broadcast in process .............................20
fax jobs in memory ................................22
fax storage ............................................27
jobs awaiting redial ...............................22
remote fax options ................................30
Cleaning
corona wires ..........................................61
drum unit ...............................................65
laser scanner windows ..........................57
scanner .................................................56
Connecting
two-line external TAD or telephone .......38
ControlCenter2 (for Macintosh)
See Software User’s Guide.
ControlCenter4 (for Windows®)
See Software User’s Guide.
Copy
2 in 1 ID Copy .......................................50
contrast .................................................47
Enlarge/Reduce key ..............................44
keys .......................................................44
N in 1 (page layout) ...............................49
Options key ...........................................46
quality ....................................................45
sort (ADF only) ......................................47
temporary settings ................................44
using ADF ...................................... 47, 49
using scanner glass ....................... 49, 50
Cover page ..............................................23
custom comments .................................23
for all faxes ............................................24
for next fax only .....................................24
printed form ...........................................24
92
E
Enlarge/Reduce key ................................ 44
F
Fax codes
changing ............................................... 30
remote access code ............................. 30
Fax forwarding
changing remotely .......................... 32, 33
programming a number ........................ 26
Fax storage ............................................. 27
printing from memory ........................... 35
turning off ............................................. 30
turning on ............................................. 27
Fax, stand-alone
receiving
at end of conversation ....................... 35
fax forwarding .................................... 33
fax receive stamp .............................. 35
into memory (fax storage) ................. 27
paging ............................................... 27
polling receive ................................... 36
reducing to fit on paper ..................... 34
retrieving from a remote site ........ 31, 33
sending .................................................15
at end of conversation .......................18
broadcasting ......................................19
canceling from memory .....................22
contrast ..............................................16
delayed batch ....................................22
delayed fax ........................................21
from memory (dual access) ...............18
manual ...............................................17
overseas ............................................21
polled transmit ...................................25
real time transmission ........................20
resolution ...........................................16
Fax/Tel mode
receiving faxes ......................................37
N in 1 (page layout) ................................. 49
Network
faxing
See Software User’s Guide.
printing
See Network User’s Guide.
scanning
See Software User’s Guide.
G
P
Groups for broadcasting ..........................39
Page layout (N in 1) ................................. 49
Paging ..................................................... 27
programming your cell number ............ 27
programming your pager number ......... 26
PaperPort™ 12SE with OCR
See Software User’s Guide and Help in the
PaperPort™ 12SE application to access
How-to-Guides.
PC-Fax
See Software User’s Guide.
Polling
polled transmit ...................................... 25
polling receive ...................................... 36
Power failure ............................................. 1
Presto! PageManager
See Software User’s Guide. See also Help
in the Presto! PageManager application.
Print
fax from memory .................................. 35
reports .................................................. 43
Printing
See Software User’s Guide.
H
HELP ........................................................43
Help List ................................................43
Hook key ..................................................37
J
Jacks
convert to RJ11 jack
triplex adapter ....................................37
L
LCD (liquid crystal display)
contrast ................................................... 4
Help List ................................................43
M
Memory
adding DIMM (option) ........................... 85
installing ............................................ 86
storage ................................................... 1
N
Machine information
checking remaining life of parts ............74
page counts ..........................................74
Macintosh
See Software User’s Guide.
Maintenance, routine ...............................55
checking the remaining life of parts ......74
Manual
transmission ..........................................17
93
D
Q
S
Quality
copying ........................................... 45, 46
Quick dial
access codes and credit card
numbers ................................................39
broadcasting .........................................19
using groups ......................................19
group dial
setting up groups for broadcasting .....39
Scanning
See Software User’s Guide.
Security
restricting dialing .................................. 13
Secure function lock
administrator password ....................... 8
Public user mode ................................ 9
restricted users .................................... 9
Setting lock ........................................... 11
Sleep mode ............................................... 4
Sort .......................................................... 47
R
Redial/Pause key .....................................39
Reducing
copies ....................................................44
incoming faxes ......................................34
Remote retrieval .......................................30
access code ................................... 30, 31
commands ............................................33
getting your faxes ..................................31
Remote setup
See Software User’s Guide.
Reports ............................................. 42, 43
Fax Journal .................................... 42, 43
journal period .....................................42
Help List ................................................43
how to print ...........................................43
Network Configuration ..........................43
Tel Index List .........................................43
Transmission Verification ......................42
User Settings ........................................43
Resolution
fax (standard, fine, superfine, photo) ....16
setting for next fax .................................16
Resolution key .........................................16
Restricted users .........................................9
94
T
TAD (telephone answering device),
external .................................................... 38
with two-line jack .................................. 38
Telephone line
converting wall outlets .......................... 37
roll over lines ........................................ 37
two-line telephone system .................... 37
Temporary copy settings ......................... 44
Toner Save ................................................ 3
Two-line telephone system ...................... 37
V
Volume, setting
beeper .................................................... 2
ring ......................................................... 1
speaker ................................................... 2
W
Windows®
See Software User’s Guide.
Wireless Network
See Quick Setup Guide and Network
User’s Guide.
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, Canada H9B 3H6
Visit us on the World Wide Web
http://www.brother.com/
The machine is approved for use in the country of purchase only, local Brother companies or their
dealers will only support machines purchased in their own countries.
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