View - Angela Castiel

MEDIA SPECIALIST/
VIDEO TECHNICIAN
DEPARTMENT OF EDUCATION and
ORGANIZATIONAL DEVELOPMENT
PROCEDURE GUIDE
1 Shircliff Way
Jacksonville, FL 32204
904-308-7300
MEDIA SPECIALIST/
VIDEO TECHNICIAN PROCEDURE GUIDE
EDUCATION and ORGANIZATIONAL DEVELOPMENT
Compiled by: Angela Castiel
Instructional Designer
904-308-8636
v. 2008
2
The following job description specifies the requirements
and expectations for the Media Specialist / Video
Technician:
Position: Specialist Media/ Video Technician
Job Code: 4041
Division/Department: Organizational Effectiveness/
Educational Development
Job Summary: Serves as a member of the Technology Services
Team. Provides St. Vincent’s HealthCare with high end audio visual
equipment setup. Provides AV equipment on a loan basis to
requesting departments. Provides video photography on a limited
basis as requested. Maintains Master DVD/video tape library.
Maintains room requests via CEO Scheduler. Assigns Pathlore
tracking numbers for educational programs using locator numbers
and Scantron sheets for online tracking on the St. Luke’s
Campus....... Carries out all responsibilities in accordance with the
organization’s core values, applicable policies, procedures, and civil
laws, the Corporate Responsibility Program, and adhering to the
teachings of the Catholic Church.
1. Audio Visual Equipment
A. Maintains lending library of AV equipment for
departments requesting equipment for meetings and presentations.
B. Sets up high end AV equipment for select programs as
requested.
C. Provides in-service training on all AV equipment to
those borrowing equipment from the AV library. Designs quick
reference sheets for operation of equipment and troubleshooting of
same.
D. Presentation and video projection equipment
maintenance is exercised to insure optional working
condition
through routine maintenance. Works with supervisor and outside
vendors for repairs
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E. Accountability for location of equipment is maintained
through the use of an established tracking system and sign out
process.
F. Close working relationships are maintained with ECS
personnel to ensure that room set ups are completed prior to
scheduled start times.
G. Provide audio/visual assistance for Special Events as
requested.
2. Participates as a team member on the technology team.
A. Performs digital still photography suitable for use in
multi-media presentations.
B. Prepares PowerPoint presentations utilizing various
forms of media creatively and effectively.
C. Duplication of video tapes is done in accordance with
copyright laws and regulations.
D. Duplicate tapes are labeled and delivered to
requesting departments.
3. Responsible for video-taping in-service presentations
A. Video taping is limited to 30 minutes or less due to time
constraints.
B. Equipment is set up and testing is performed prior to
the event to ensure proper operation of equipment.
C. In –service video tapes are correctly labeled and
returned to requesting department as soon as possible.
4. Video Tape Library
A. Maintains a neat and organized library.
B. Tapes are filed in library according to established
process.
C. Automated video logging system is maintained for
archived tapes.
5. CEO Scheduler
A. Responds to customer needs, requests and
expectations related to meeting room and class
scheduling requests.
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B. Telephone is answered and request for
information/scheduling responded to with in 24 hrs of
request.
C. Confirmations for each event are sent via FAX/ or
Email/ or inter office mail to requestor.
D. Customer complaints/concerns are addressed and
corrective measures are taken as soon as possible.
6. Pathlore
A. Electronic records of classes/programs are maintained
for each associate via scantron sheets.
B. Programs are assigned a locator number via Pathlore
and associate utilizes this number to record attendance
on their Scantron sheet.
C. Develops individual and or departmental reports as
requested via Pathlore tracking system.
7. Room Maintenance
A. Ensures rooms are equipped with tables and chairs
according to room layout.
B. Replaces flip charts and markers as needed.
C. Reports and removes broken tables and chairs for
repairs when noted on rounds.
D. Contacts One Call for repairs if applicable.
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OVERVIEW OF DAILY TASKS PERFORMED
BY THE MEDIA SPECIALIST:
1. Print room signs and distribute accordingly. The signs are
extracted from the CEO Scheduler software and are posted
outside every classroom that will be utilized for the day.
2. Check E-mail, voice mail and fax to process room requests.
3. Prepare equipment that has been scheduled to be picked up
today. Make sure Associate completes the St. Vincent's
HealthCare A / V Equipment Checkout / Check In form.
4. At approximately 2:00 p.m., print out two copies of the Daily
Activity Report (also known as the Top Sheet) and the
Environmental Services Report (also known as the Bottom
Sheet). These reports contain all information on the
following day’s room activities and are processed through
CEO Scheduler.
5. Staple one set together and place in the box located on the
office door. This set of reports will be picked up by
________, who is in charge of setting up the rooms that have
been requested for use.
6. E-mail one set to Environmental Services group. The
following distribution list must be set up in the Outlook E-mail
system.
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Distribution List Name: ECS Team
Members:
Bryant, James James.Bryant@stvincentshealth.com
Cheryl Brown CBROW015@stvincentshealth.com
Fox, Linton Linton.Fox@stvincentshealth.com
Lee, Loretta Loretta.Lee@stvincentshealth.com
Mercer, Melvin (Melvin.Mercer@stvincentshealth.com)
Melvin.Mercer@stvincentshealth.com
Thomas, Vanessa Anthony.Thomas@stvincentshealth.com
Zariv, Anthony Anthony.Zariv@stvincentshealth.com
7. Fax a copy of the Top Sheet, The Daily Activity Report, to
various departments. Place the fax in ready position on the
fax machine and press the black button on the lower right of
the center panel. This key has been programmed with all the
necessary phone numbers.
8. Keep Bottom Sheet, the Environmental Services Report, to
get equipment ready and set up for the following day’s
activities.
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Following is an example of the TOP SHEET:
Daily Activity Report
JAMES CASSATA
SETON HALL SUITE 134
Phone: 308-8452
Fax: 308-7843
E-mail: jcass002@jaxhealth.com
Thursday 05/01/2008
Start End Activity Room Location
SVMC SVMC Bryan Aud Upper & Lower DIRECTORS CUP 8:00AM 7:00AM
SVMC SVMC Lobby Conf/ Riverside Bo ANESTHESIOLOGY (SUB-COMMI
8:00AM 7:00AM
SVMC Terry Conference MEDICAL REVIEW & UPDATE 8:30AM 7:30AM
SVMC Schultz River Lounge OIC MEETING 11:00AM 10:00AM
SVMC Gaston J. Acosta-Rua, MD / Ter NURSE MANAGER COUNCIL 12:00PM
10:00AM
SVMC Robert T. Shircliff Board Room INSTITUTIONAL REVIEW COMMITTE
1:30PM 12:00PM
SVMC SVMC Bryan Aud Upper & Lower WEIGHT WATCHERS 12:45PM
12:00PM
SVMC SVMC Lobby Conf/ Riverside Bo OR BUDGET REVIEW 2:00PM 1:00PM
SVMC SVMC 1035 BIDSHIFT TRAINING 4:00PM 1:00PM
SVMC SVMC 156 A & B EXPLORERS 8:00PM 5:00PM
SVMC Terry Conference LAP BAND COMMUNITY SEMINA 8:00PM 5:30PM
SVMC Gaston J. Acosta-Rua, MD / Ter BREASTFEEDING CLASS 10:00PM
6:00PM
SVMC SVMC Lobby Conf/ Riverside Bo MANAGED CARE COMMITTEE
8:00PM 6:00PM
Generated On: 4/30/2008 at 2:12PM Page 1 of 1
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This is a sample of the BOTTOM SHEET:
JAMES CASSATA
SETON HALL SUITE 134
Phone: 308-8452
Fax: 308-7843
E-mail: jcass002@jaxhealth.com Environmental Services Report
# Attending:
308-8391
Contact:
Contact Phone:
DIRECTORS CUP Activity Name:
Account #:
Thursday May 01, 2008 13701 Event ID #:
TONYA JOHNSON
70
Start/End: 5/1/08 7:00AM to 8:00AM
6380 Prep/Clean Time: 6:00AM 9:00AM to
Pre/Post Access: 7:00AM to 8:00AM
Room Name Seating Style
SVMC Bryan Aud Upper & Lower Auditorium
Activity Memo:
Event Memo:
Quantity End Start AV Equipment
1 DATA PROJECTOR 7:00AM 8:00AM
1 LAPTOP 7:00AM 8:00AM
# Attending:
308-8125
Contact:
Contact Phone:
ANESTHESIOLOGY (SUB-COMM Activity Name:
Account #:
Thursday May 01, 2008 13979 Event ID #:
CINDY WILLIAMSON
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Start/End: 5/1/08 7:00AM to 8:00AM
9640 Prep/Clean Time: 6:55AM 8:05AM to
Pre/Post Access: 7:00AM to 8:00AM
Room Name Seating Style
SVMC Lobby Conf/ Riverside Boardroom U-Shape
Activity Memo:
Event Memo:
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# Attending:
308-8125
Contact:
Contact Phone:
MEDICAL REVIEW & UPDATE Activity Name:
Account #:
Thursday May 01, 2008 13616 Event ID #:
CINDY WILLIAMSON
100
Start/End: 5/1/08 7:30AM to 8:30AM
9640 Prep/Clean Time: 7:00AM 9:00AM to
Pre/Post Access: 7:30AM to 8:30AM
Room Name Seating Style
Terry Conference Classroom
Activity Memo:
Event Memo:
Page 1 of 4 Generated On: 4/30/2008 at 2:13PM
Environmental Services Report
# Attending:
308-8127
Contact:
Contact Phone:
NURSE MANAGER COUNCIL Activity Name:
Account #:
Thursday May 01, 2008 13681 Event ID #:
URSULA DAVIS
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Start/End: 5/1/08 10:00AM to 12:00PM
9601 Prep/Clean Time: 9:00AM 1:00PM to
Pre/Post Access: 10:00AM to 12:00PM
Room Name Seating Style
Gaston J. Acosta-Rua, MD / Terry A Co Classroom
Activity Memo:
Event Memo:
# Attending:
308-3947
Contact:
Contact Phone:
OIC MEETING Activity Name:
Account #:
Thursday May 01, 2008 14090 Event ID #:
MARTHA ENGLISH
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Start/End: 5/1/08 10:00AM to 11:00AM
9034 Prep/Clean Time: 9:30AM 11:30AM to
Pre/Post Access: 10:00AM to 11:00AM
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Room Name Seating Style
Schultz River Lounge U-Shape
Activity Memo:
Event Memo:
# Attending:
308-8125
Contact:
Contact Phone:
INSTITUTIONAL REVIEW COMMITT Activity Name:
Account #:
Thursday May 01, 2008 13609 Event ID #:
CINDY WILLIAMSON
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Start/End: 5/1/08 12:00PM to 1:30PM
9640 Prep/Clean Time: 11:30AM 2:00PM to
Pre/Post Access: 12:00PM to 1:30PM
Room Name Seating Style
Robert T. Shircliff Board Room Conference
Activity Memo:
Event Memo:
# Attending:
308-8612
Contact:
Contact Phone:
WEIGHT WATCHERS Activity Name:
Account #:
Thursday May 01, 2008 14034 Event ID #:
MARGO FITCH
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Start/End: 5/1/08 12:00PM to 12:45PM
9294 Prep/Clean Time: 11:50AM 12:55PM to
Pre/Post Access: 12:00PM to 12:45PM
Page 2 of 4 Generated On: 4/30/2008 at 2:13PM
Environmental Services Report
Room Name Seating Style
SVMC Bryan Aud Upper & Lower Auditorium
Activity Memo:
Event Memo:
# Attending:
308-8615
Contact:
Contact Phone:
OR BUDGET REVIEW Activity Name:
Account #:
Thursday May 01, 2008 14137 Event ID #:
JANICE BERGER
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Start/End: 5/1/08 1:00PM to 2:00PM
6380 Prep/Clean Time: 12:55PM 2:05PM to
Pre/Post Access: 1:00PM to 2:00PM
Room Name Seating Style
SVMC Lobby Conf/ Riverside Boardroom Conference
Activity Memo:
Event Memo:
# Attending:
308-4377
Contact:
Contact Phone:
BIDSHIFT TRAINING Activity Name:
Account #:
Thursday May 01, 2008 14459 Event ID #:
MELISSA SCOTT
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Start/End: 5/1/08 1:00PM to 4:00PM
6000 Prep/Clean Time: 12:55PM 4:05PM to
Pre/Post Access: 1:00PM to 4:00PM
Room Name Seating Style
SVMC 1035 Classroom
Activity Memo:
Event Memo:
# Attending:
308-3830
Contact:
Contact Phone:
EXPLORERS Activity Name:
Account #:
Thursday May 01, 2008 14105 Event ID #:
JEANINE SCALES
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Start/End: 5/1/08 5:00PM to 8:00PM
6940 Prep/Clean Time: 4:30PM 8:30PM to
Pre/Post Access: 5:00PM to 8:00PM
Room Name Seating Style
SVMC 156 A & B U-Shape
Activity Memo:
Event Memo:
Page 3 of 4 Generated On: 4/30/2008 at 2:13PM
Environmental Services Report
# Attending:
308-7450
Contact:
Contact Phone:
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LAP BAND COMMUNITY SEMINA Activity Name:
Account #:
Thursday May 01, 2008 13649 Event ID #:
CLAUDIA PORTELL
90
Start/End: 5/1/08 5:30PM to 8:00PM
8030 Prep/Clean Time: 5:00PM 8:30PM to
Pre/Post Access: 5:30PM to 8:00PM
Room Name Seating Style
Terry Conference Classroom
Activity Memo:
Event Memo:
# Attending:
308-6359
Contact:
Contact Phone:
BREASTFEEDING CLASS Activity Name:
Account #:
Thursday May 01, 2008 13740 Event ID #:
LOIS SMITH
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Start/End: 5/1/08 6:00PM to 10:00PM
6262 Prep/Clean Time: 5:00PM 11:00PM to
Pre/Post Access: 6:00PM to 10:00PM
Room Name Seating Style
Gaston J. Acosta-Rua, MD / Terry A Co Classroom
Activity Memo:
Event Memo:
# Attending:
308-3686
Contact:
Contact Phone:
MANAGED CARE COMMITTEE Activity Name:
Account #:
Thursday May 01, 2008 14445 Event ID #:
LINDA GOODEN
10
Start/End: 5/1/08 6:00PM to 8:00PM
9602 Prep/Clean Time: 5:55PM 8:05PM to
Pre/Post Access: 6:00PM to 8:00PM
Room Name Seating Style
SVMC Lobby Conf/ Riverside Boardroom Conference
Activity Memo:
Event Memo:
Page 4 of 4 Generated On: 4/30/2008 at 2:13PM
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NOTE:
1)
Instructions for processing above reports are located under
the CEO Scheduler section.
2)
The above task list does not include responsibilities that are
not performed on a daily basis, such as equipment
maintenance, Pathlore and Scantron updates and reporting,
Tigr System updates, etc.
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CEO Scheduler is the scheduling software used by the
Media Specialist to reserve classrooms, add new clients and print
related reports for St. Vincent Healthcare Associates.
1.)
To access to CEO Scheduler, click on this Icon:
Icon
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2.)
The login screen will prompt you to sign in. The User I.D. is
administrator and the Password is administrator. (Type both in
lower case).
Home
Room Reservation
New Client
Printing Reports
3.)
Select OK.
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4.)
When you log in, this box will appear.
5.)
Close this window by clicking on the X as indicated.
Close Window
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6.)
Select <Event Schedule>.
7.)
Click and drag to the appropriate requested time frame.
8.)
In the <Add Event> screen, type in the name of the event in
the <Activity Name> box. Use all CAPS.
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9.)
Fill in number of people attending.
10.) The default Reservation Status field will read <Canceled>.
Change it to <Confirmed> by clicking on the drop down box and
selecting <Confirmed>.
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11.) The <Activity Memo> field is used to include specific details of
the event. Example: a request for a table to be placed on the back
wall of the room. Fill in the details in this field.
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12.) Check to ensure you have the correct date and times. You only
need to change the <Start/End> times. No need to adjust the
<Prep/Clean> times.
13.) Change seating style as requested.
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14.) Select by clicking on the drop down box and clicking the
requested style.
15.) If A / V equipment and extra furniture has been requested, click
on the <Support Services> tab on the bottom on the page.
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16.) In the <Add Services for New Activity :> box, click on the
<Furnishing> tab.
17.) Scroll down to <Requested Furniture> and double click.
Adjust the quantity by clicking on the <up> or <down> arrows in the
quantity field.
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18.) Click on the <A / V Media> tab to include A / V equipment.
Double click requested equipment under <Item Name>.
19.) When all Furnishings and A / V equipment have been reserved,
click OK.
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20.) Click on the <Client> tab to select client.
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21.) Select <Find Client Now> at the bottom of the box.
22.) Type in the Department Name under <Client> or the
Department Number under <Account>.
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23.) Click <Find Now>.
24.) Double click on the department.
Double Click
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25.) Click on the <Contacts> drop down arrow to select a contact
person. This is the person making the request.
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26.) Click the <Activities> Tab and select <Save Activity> on the
bottom of the box.
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27.) After clicking on <Save Activity>, the system will automatically
send you to the E-mail Tab.
28.) Click on the <Send E-mail> button on the bottom of the screen.
29.) After you email has been sent, this confirmation box will
appear. Click OK. You are finished scheduling an event.
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To add a New
Client in CEO Scheduler:
1.)
Click on the <Client> tab on top of the screen.
2.)
Enter the department name in CAPS in the <Client Name>
field.
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3.)
Enter the department number in the <Account> field.
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4.)
Enter the department name again in the <Department> field.
5.)
Enter the department phone number in the <Phone> field.
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6.)
Enter the department’s fax number.
7.)
Click on <Contacts>.
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8.)
When you click on <Contacts>, this box will appear. Click Yes.
9.)
The <Department Name – Contact Information> screen will
appear.
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10.) Enter the contact’s First Name in CAPS.
11.) Enter the Last Name.
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12.) Enter Job Title in the <Title> field.
13.) Enter Contact’s Phone Number.
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14.) Enter an alternate phone number, if available.
15.) Enter Contact’s Fax Number.
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16.) Enter e-mail address in lower case.
17.) Click Save.
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Information is displayed in <Contact List> fields.
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To generate
1.)
reports in CEO Scheduler:
Click <Reports> on the tool bar, then click on <Report
Manager>.
This screen is displayed.
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For Top
Sheet Report:
2.)
Select Daily Activity under the Activity list.
3.)
Left click on the drop down arrow to choose date on the <Filter
Activities> tab. You only need to change the top date. The bottom
date will change automatically.
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4.)
Click on the required date.
5.)
Select Print.
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For Bottom
Sheet Report:
1.)
Select <Environmental Services>.
2.)
To choose a date, left click on the drop down arrow. You only
need to change the top date. The bottom date will change
automatically.
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3.)
Click on the required date.
4.)
Select Print.
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For Room
Signs:
1.
Select <Room Sign>.
2.
Click on the <More Choices> tab on top of the screen
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3.
Under <Room(s)>, select a room and click on the print button.
.
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Formal Names of Conference/Meeting Rooms at St. Vincent’s
Marcia C. Morales Conference Center (in the Foundation area)
Gaston J. Acosta-Rua, M.D. Conference Room (within the Terry Conf.
Center)
Mary Virginia & C. Herman Terry Conference Center
Prime F. Osborn, III Conference Room (in Administration)
Bryan Auditorium – Donated by Mr. & Mrs. Jacob F. Bryan, III
Schultz River Lounge
Riverside Hospital Foundation Conference Room (Lobby Conference Room)
Conference Room 118 – Seton Hall Room 118
Conference Room 156-A & 156-B – Seton Hall 156 A & B
Robert T. Shircliff Board Room
Josephine Bryan Breast Health Center
Mike Davidson Family Overnight Guest Suites
Rice Cardiovascular Suites
Martin E. Stein Diagnostic Testing Center
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A/V Check in Checkout Procedure
Effective July 9, 2007
Clients will continue to request A/V equipment through the Room
Scheduler, via intranet form.
Client will make arrangements through James Cassata to pick up the
equipment between the hours of 0800 – 1000 and 1400 – 1600
Monday thru Friday.
Clients will come to Seton Hall Room 134 to sign the equipment in &
out.
For meetings that start before 0800 or after 1600, clients will then
have to make arrangements to up equipment between the hours of
1400 – 1600; they will then take the equipment to a secure locked
location and will be responsible for the equipment until it is checked
back in.
It is our goal to provide you with the best A/V support as
possible in short of to the recourses we have. We apologize for
any inconvenience this may cause you in our transition to
provide better service to the Health Care System.
For questions and concerns please contact ______________ @ x-8452
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St. Vincent’s Room Request
Client Information Form
Department Name __________________________________________
Department Number ________________________________________
Department Phone # ________________________________________
Department Fax # __________________________________________
Clients First Name ___________________________________________
Clients Last Name ___________________________________________
Clients Job Title _____________________________________________
Clients Phone # _____________________________________________
Clients Pager/Cell ____________________________________________
Clients Fax # ________________________________________________
Clients Email address __________________________________________
Please Fax to _____________________ 308-7843
Rev. 1/07
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Room & A/V Change/Cancellation
Name of Meeting
Date
Date of Meeting
Event I.D. #
Person Requesting the Change
Contact Phone #
Room & A/V Equipment Cancellation
Please Cancel my Room Reservation
Please Cancel my A/V Reservation
Date Change of Meeting
Change Date To
Room Reservation
Room will stay the same
Change room to
Time will stay the same
Change time to:
Room Change Request
Current Room
Change to
Room Setup Change
Current Setup
Change to
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Start
End
St. Vincent’s Health Care
A/V Equipment Checkout/Check in
Name (Print)
Associate #
Department #
Phone Ext.
I understand that the A/V equipment I am checking out is fragile and costly. I assume
responsibility for it until I check it back in to an Educational Development Associate. I
understand that if the equipment is lost, stolen, or broken while under my care, my
department will be responsible for its repair or replacement. I have reviewed how to
properly setup and shutdown the AV equipment I am checking out. I understand that
equipment checked out will be returned promptly at the requested time. If I can’t return
before 4:30 pm, I will lock equipment in a secure area and will return it first thing on the
next business day.
Signature
Date
Education Staff Only
Item
Equipment - Cart # - Stock#
Location of Use
Date
Start Time
End Time
1
2
3
4
5
Date/Time Checked out
Staff Initials
(checked out)
Date/Time Checked In
Staff Initials
(checked In)
Notes:
__________________________________________________________________________________
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TERRY CONFERENCE ROOM SET UP
1. Turn on Lights:
There are 4 panels located throughout the room.
2. Push DOWN button on projector screen panel to lower the
screen
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3. To close or open curtains press Open or Close on the curtain
panel.
4. Press the ON button on the projector panel. It will take a few
seconds to warm up.
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5. After the Green Ready light has turned on, select the
appropriate input on the projector panel. For PC select
COMPUTER, for laptop select LAPTOP and so on.
6. To use the Stationed computer make sure COMPUTER is
selected on the projector panel and press the power button on
the PC. Follow the steps to login into the computer. The user
name and password are labeled on the top of the computer
screen.
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7. To use a laptop press the LAPTOP selection on the projector
panel. Connect the VGA cable located in the middle of the
podium to the video output on the laptop. Sync your laptop to
the projector.
8. To play a video, select VIDEO/DVD on the projector panel and
turn on the video player. To play a DVD, select DVD on the
video unit. To play a VHS tape, select VCR on the video unit.
To adjust the volume, press the UP or DOWN button located to
the right on the projector panel.
9. To use the document camera, select DOCUMENT CAMERA
on the projector panel. Turn the document camera on by
pressing the ON button located at the back of the unit.
10.
The plasma screen should always be left in the on
position. When everything is turned off, the screens will
automatically go to standby mode. However, if they are turned
off, they can be turned on by pressing the power button located
at the bottom right side of the unit.
11.
Audio amplifier: Please do not touch the amplifier
controls. The volumes have been preset, but if you need to
adjust the audio levels please contact an Education staff
member.
12.
To use the podium fixed mic, press the grey power
button at the base of the mic. To use the lapel mic, press and
hold the power button until the mic turns on. Repeat to turn mic
off. To use the wireless handheld mic, press and hold the
power button located at the bottom of the mic until the mic turns
on. Repeat to turn off.
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DATA PROJECTOR AND LAPTOP SETUP
Plugged in
Power Strip
Plugging in Power strip
1.)
Make sure laptop and projector power cords are plugged into
power strip, then plug main power cord to wall outlet.
Plugged In (cont.)
Power Cord
It is important that the laptop’s power cord is plugged into the back of
the laptop. Never rely on the laptop’s battery.
63
Plug in Cables
Computer Output
VGA Cable
Computer Input
VGA Cable
2.
Plug blue or black VGA cable from laptop’s computer output to
projector’s computer input.
Powering Up
Laptop’s
Power Button
Projector’s
Power Button
3.
Turn projector on first. It will take a few moments for it to warm
up. Once you see the blue screen, turn the laptop on. Note: the
laptop’s image may only be on the projector, laptop, or on both during
the login process.
64
Logging On
4.
Proceed to log in onto the laptop.
Logging On (cont.)

5.
If there is no need to log in to the network, make sure the
Workstation only box is checked before typing in the user name
and password. If you are attempting to log in to the network, make
sure the Workstation only box is unchecked.
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Proceed to log in onto the laptop by typing in the user name and
password, located on the laptop’s keyboard. Keep in mind passwords
are case sensitive.
Shutting Down.
Projector’s
Power Button
Popup Box
6.
When finished, turn off projector by pressing the power button
twice. Pressing the power button once will give you a popup box that
will ask you if you’re sure you want to power off. Press again to turn
it off and allow fan to cool. Please note: Projector fan will only run for
a few seconds and the projector will still be extremely hot.
66
Shutting Down (cont.)
7.
Shut down laptop by clicking on the Start button.
Shutting Down (cont.)
8.
Shut Down.
67
Shutting Down (cont.)
9.
OK.
Unplugged
10.
Unplug main power cord from the wall and replace power cord
on cart.
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Transportation
Bump
11.
Before transporting the projector, make sure all cables are clear
of wheels. Push, do not pull. Be mindful that equipment is extremely
hot and is very sensitive to bumps on the floor.
69
ADJUSTING AND TROUBLESHOOTING THE
PROJECTOR
Adjusting Projector
Zoom
1.
The projector is equipped with a manual zoom which is located
at the top of the lens.
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Adjusting Cont.
Back Legs
2.
To adjust the height of the projector, press the release button
located at the front of the unit. The projector is equipped with auto
keystone; however, if your image is still not square, you can adjust
the tilt by turning the back legs to the appropriate height.
The projector is also equipped with auto focus, but if the image
becomes unfocused, zoom the image in, then back out to trigger the
auto focus.
71
Keystone
Example of Keystone
Troubleshooting
FN Button
F8 Button
3.
If image appears on the projector screen but not laptop, wait
until laptop has fully booted up. If image still does not appear on
laptop, toggle the image by holding down the <Fn> button (located
between <Ctrl> and <Alt>) then press <F8> (for Dell laptops only)
until image appears on both laptop and projector. If image appears on
laptop but not projector screen, repeat the above steps.
72
Tables/Chairs Checkout list
Date
Out
Date
In
Location
Quantity
73
Staff
Initials
TV=S VCR=S DVD=S
Stock
#
Make
Model
Serial
Location
1001
Magnavox 19”
tv/vcr comb
CCS191AT02
35560544
Closet
OUT OF
SERVICE
1002
Panasonic 19”
tv/vcr comb
PV-M2079
D9AA22679
?
1003
Sharp 25 “ TV
25N-S180
630448
Terry A
1004
Panasonic 19”
tv/vcr comb
PV-M2079
D9AA22566
Closet
1005
Panasonic 19”
tv/vcr comb
PV-M2021
D2AA12594
Lobby
Conference
Room
1006
Panasonic 19”
tv/vcr comb
PV-C2023
C31A72218
?
1007
Panasonic 19”
tv/vcr comb
PV-C2023
C3IA72214
CPR Center
1008
Sharp 27” TV
27C530
303814308
Room 5604
1011
Panasonic 19”
tv/vcr comb
AG-520A
15AA30381
Closet
1012
NEC Plasma 42”
PX-42VM3A
2800356 9U
Terry
Conference
1013
NEC Plasma 42”
PX-42VM3A
2800355 9U
Terry
Conference
1014
Sharp 25” TV
25N-S180
630443
Closet
74
1015
Panasonic VCR
PV-V46125
121A14912
CLOSET
1016
JVC DVD Player
XV-NP105
179K5558
1837
1017
Sharp 27” TV
27C241
A501892618
Bryan Closet
1019
Sharp 25” TV
25N-S180
630459
Room 1837
1020
Sony 5 disk
DVD
DVP-NC665P
1008764
Closet
1022
Samsung
VCR+DVD
DVD-V2000
61BT712452R/XAA
Terry
Conference
1023
Magnavox 19”
tv/vcr
CCS191AT02
35565945
4th Floor Seton
hall conference
room
1024
Sharp 27” TV
27C241
A501889614
CLOSET
1025
Panasonic VCR
PV-V46125
121C14647
Closet
1026
Magnavox 19”
tv/vcr comb
CCS191AT02
35557808
6th floor
DePaul
1027
Sharp 27” TV
27C241
A501891754
Closet
1028
JVC DVD Player
XV-NP105
179K1668
Attached to
1005
1030
Sony DVD
Recorder
RDR-GX7
2018785
James Office
Magnavox
VCR
MVR440MG/17
SG2B0403005892
Closet
1031
75
Toshiba
DVD/VCR
SD-V3945U
BCB909331112
Attached to
1017
Toshiba
DVD/VCR
SD-V3945U
BCB909339384
Attached to
1014
1034
Toshiba
DVD/VCR
SD-V3945U
BCB909331085
Attached to
1027
1035
Toshiba
DVD/VCR
SD-V3945U
BCB909331080
Attached to
1003
MW20H63
BAC365011964
MW20H63
BAC365013026
MW20H63
BAC365013089
MW20H63
BAC365013027
MW20H63
BAC365007678
1032
1033
1036
1037
1038
1039
1040
20” Toshiba
TV/DVD/VHS
combo
20” Toshiba
TV/DVD/VHS
combo
20” Toshiba
TV/DVD/VHS
combo
20” Toshiba
TV/DVD/VHS
combo
20” Toshiba
TV/DVD/VHS
combo
1041
Toshiba
DVD/VCR
SD-V295KU
BCC920159531
1042
Samsung
DVD/VCR
DVD-V6700
95876RBP706042L
1043
Samsung DVD
player
DVDHD870/XAA
94336RDP506119L
1044
Samsung DVD
player
DVDHD870/XAA
94336CFP601565L
1045
Samsung DVD
player
DVDHD870/XAA
94336RDP507668Z
76
Out of
Service
1046
Insignia 20”
tv/vcr/dvd
NS-F20TR
77
T07716683
Overhead Projectors
Stock #
Make
Model
Serial
Location
2001
Apollo
8100
507025A00120
7369
Lobby
Conference
2002
Apollo
15000
4125817
2003
Apollo
15000
97071831
2004
Apollo
Eclipse
96011304
2005
Apollo
15000
97071516
Shircliff
2006
Buhl
122
81223010
Terry
Conference
Room A
2007
3M
213
351183
2008
Apollo
A1-1000
1110713
Room 10-047
2009
Apollo
Concept 2250
517027A01120
6482
Room 156
2010
Apollo
Concept 2250
517027A02030
1260
2011
Apollo
Concept 2250
517027A02030
1267
2012
Apollo
Concept 2250
517027A01120
6787
78
Room 118
Bryan
2013
Apollo
Concept 2250
517027A02030
1264
James Office
2014
Elmo Visual
Presenter
HV-3000XG
502116
Terry
Conference
2015
Apollo
8100
507025A00120
7375
River Lounge
2016
Apollo
15000
9707 1520
5604
2017
Apollo
15000
98021470
Room 1837
2018
3M
900 AJB
790717
4th Floor Seton hall
conference room
2019
3M
900 AJB
790716
OBR
79
Slide Projectors
Stock #
Make
3001
Kodak
3002
Kodak
3003
Kodak
3004
Kodak
3005
Kodak
3006
Kodak
3007
Kodak
3008
Kodak
3009
Kodak
3010
Kodak
Model
Ektagraphic 3
A
Ektagraphic 3
ATS
Ektagraphic 3
AMT
Ektagraphic 3
AMT
Ektagraphic 3
AMT
Ektagraphic 3
AMT
Ektagraphic 3
AMT
Ektagraphic 3
AM
Serial
Location
A-05439
Shircliff
A-157445
A-466765
Terry
Conference
A-549595
Room 118
A-466822
A-536450
Room 10-047
A-466768
Bryan
27079
Room 118
Ektagraphic 3
299573
Closet
Medalist AF
238181
Closet
80
LCD Projectors
Stock #
Make
Model
Serial
Location
4001
Sony
VPL-PX10
10344
Cart 4
4002
Sony
VPL-PX31
17932
Room 1035
4003
Proxima
Ultralight LX2
G0705158
4th Floor
Computer Room
4004
Proxima
ASK-C180
ALKN4310020
7
Terry
Conference
4005
ViewSonic
PJL802
T58080124
Closet
4006
NEC
LT35
5ZB0121ED
Cart 1
4007
NEC
LT35
5ZB0181ED
Cart 2
4008
NEC
LT35
5ZB0756ED
Cart 3
At St. Luke’s
4009
NEC
LT35
5Z0759ED
OBR
Mitsubishi
XD205R
6714965
Case
At St. Luke’s
4011
Mitsubishi
XD205R
6715064
At St. Luke’s
4012
Epson
EMP-1810
JURF731142L
Cart 6
4013
Epson
EMP-1810
JURF731152L
Cart 8
4014
Epson
EMP-1810
JURF731144L
Cart 5
4015
Epson
EMP-1810
JURF731145L
Cart 7
4010
81
Laptops
Asset Tag
AE290061
AD608990
AE290380
AE279553
AE290382
AE290381
AE290381
AE290059
Make
Dell
Dell
Dell
Dell
Dell
Dell
Dell
Dell
Model
D620
D610
D620
D610
D620
D620
D620
D620
82
Serial
HCZ32C1
853TH71
75HV2C1
8RQGLB1
HQHV2C1
HVHV231
7QHV2C1
79Z32C1
Location
Cart
Cart
James
Cart
Aarons Office
Aarons Office
Aarons Office
Aarons Office
Electronics
Stock #
Make
Model
Serial
Location
6001
Extron
Switcher
DVS204
639792049
E12372
OPSD313
Terry
Conference
ATW-R310
2420083
Terry
Conference
ATW-R310
2320827
Terry
Conference
6002
6003
Audio
Technica Mic
System
Audio
Technica Mic
System
6003
1-Lapell
Terry
Conference
6002
1-Handheld
Wireless
Terry
Conference
6006
JVC Boom
Box
RC-XL1
120C7778
Closet
6005
Fender P.A.
System
P-150
N040611B0
Bryan Closet
6004
RCA 5 Disk
CD Changer
RP8078
344200361
Bryan Sound
Room
6007
Sony UHF
Synthesized
Tuner
WRR-801
100986
Bryan Sound
Room
6008
Mackie 16
channel Mixer
CR1604-VLZ
6009
Sony Tuner
WRR-810A
207375
Bryan Closet
6010
Sony
Transmitter
WRT-805A
204687
Bryan Closet
83
Bryan Sound
Room
6011
Sony
Transmitter
WRT-805A
204688
Bryan
Canon
XL1s
042850500042
James
Cartoni
Action Pro
AP05299
James
84
A/V Screens
Stock #
7001
7002
7003
7004
7005
7006
7007
Make
Screen
Screen
Screen
Screen
Screen
Screen
Screen
Model
6’
6’
6’
4’
4’
10’
10’
85
Serial
Location
10-047
Closet
River Lounge
Lobby
Closet
118
Closet
Pathlore is the Learning Management System currently in place in
St. Vincent’s. It is a web-based system used to manage and track
Associates training needs.
The Educational Development Department utilizes the system to
manage courses and classes, including registrations, rosters,
curriculum, Associate transcripts, mandatory education and to create
reports.
Associates can utilize the system to register for classes and view
class information.
To begin using Pathlore, you must log on to the LMS.
1.
Select the Pathlore LMS Admin Center Web Icon.
86
The LMS Connect screen is displayed.
2.
Type in your Employee Number in the <User ID :> field.
3.
Type Network in the <Password> field. Network is the default
password. It is not case sensitive; you may type it in lower case or
CAPS. You may also personalize the password.
4.
Choose <Pathlore LMS Centers> from the drop-down list in
<Center :>.
87
The welcome screen is displayed.
To create a course:
1.
Choose Administration Center from the blue panel on the right
side of the
screen.
88
The Administration Center screen will display.
2.
Click on the <Courses> tab.
89
3.
Choose <New Course> from the left panel.
4. Enter a <Course Code :>. It can be up to 10 characters. Keep
it as relevant to the class name as possible.
90
5.
Enter the <Class Name :>.
6.
Enter <Start Date :> and <End Date :>
91
7.
Enter <Start Time :> and <End Time :> using military time: a
24-hour clock.
8.
Specify <Maximum Capacity :> (If Associates will be
registering for a class, it is important to limit the class to the
requester’s maximum). For example: for a class to be held in the
Shircliff Board Room, the limit is 20. Minimum Capacity is not as
important, unless a specific number is requested.
92
9. If requester wants to track hours, complete the
<Contact Hours :> field. If hours are not important, this field may
be left blank.
10. If you know the instructor’s name, type it the <Instructor :>
field. (Use Last Name, First Name format.)
93
11. If you need to close the class to enrollment, use the
<Enroll Close Date :> field. If not, leave it blank.
12. Since we are not web-based, always select N-No for the <Offer
Online Only :> field.
94
13. If the requester wants to have Associates register via-phone,
choose Y – Yes in the <Self Registration OK? :> field. If it is a SelfStudy class and there is no need for registration, select
N – No.
14.
Always choose N – No for the <Self Wait Listing OK? :> field.
95
15. The <Self Reg. Must Call :> field is used if requester chooses
to have Associates contact the Instructor to register or to utilize this
system to register for a course.
If the requester chooses to have the system register, this field must
remain blank. Do not type N-No. If the system detects information in
this field, it will prompt Associates to contact the Instructor and
registration will not be allowed.
If the requester chooses to have Associates contact the Instructor,
choose Y-Yes from the drop-down menu.
96
16. Select SVM – Courses and Classes created by SVM from
the drop-down menu in the <Class Owner :> field.
17. Choose 0 – None in the <Course Conflict Type :> field to
allow Associates to register for multiple classes with the same course
code.
97
18. Select SVM – ST Vincent’s Medical Center from the dropdown menu in the <Location :> field.
19.
To cancel the class, use the <Class Cancel Date :> field.
98
20. Enter the Coordinator’s name and phone number and the
instructor’s phone number in the corresponding fields.
21. Click on the Save icon on the top right corner of the blue tool
bar.
99
Creating Classes
Now that a course has been created, you will be able to create a
class. You have the option of copying the class from the course,
modifying fields as necessary and saving. You can also copy from
class to class.
1. While in the Course page, select New Courses.
2.
From the drop-down menu, select New Class From…
This will automatically send you to the Classes page.
3.
Make any necessary changes and click the save icon. When
the system has saved your changes, it will automatically
generate a locator number. The locator number is ten digits
in length beginning with five zeros followed by five numbers.
For example, 0000012566. The last five digits will be your
true locator #.
The following is a sample of the Locator Number Request form
associates must complete for a locator number assignment.
100
101
To create a class from a class:
1.
Click on the class tab and select New Class From…
2.
Make any necessary changes and click Save.
102
Pathlore Reporting
The Crystal Reports 9 report-writing application package is used to
retrieve data in report format from the Pathlore LMS. Report
templates are available in the system. From these reports, you may
develop new reports, modify a report or view a report.
To enable access to the data contained in the (O:) Drive in the
Crystal software:
1.
Click on Pathlore’s Windows Version icon.
This screen is displayed. Sign in is not required.
103
The Crystal report templates are located on the (O :) Drive.
2.
To access the (O :) Drive, click on the My Computer icon.
This screen is displayed.
3.
Select the (O :) Drive.
104
4.
Select crystal90
This screen is displayed. The LMS Standards and Pathlore Reports
folders contain all related Crystal reports. These can be modified as
required.
5.
Select Pathlore Reports
105
The screen containing Pathlore Reports is displayed.
6.
Select the folder labeled 2008. This folder contains the best
selection of reports to work from. The individual files with the Crystal
Reports icon are copies of previously created reports. They may also
be utilized as templates.
106
This is the content of the Pathlore Reports 2008 folder. These are all
definition files of reports created for various departments for St.
Vincent’s or St. Luke’s.
To modify an existing report:
1. Open appropriate Query.
(For this example, we have chosen to modify a St. Vincent’s
Transcript Report for a department.)
2. Select the Lightning icon on the taskbar to generate a report.
107
3. Type LMS in the <Password :> field and click Finish.
4.
Click on the Select Expert icon to begin modifying the report.
108
The Select Expert screen is displayed:
5.
To create a new field, click the <New> tab
If there is no need to create a new field, simply modify the required
existing fields.
109
6.
Select appropriate field from the choices provided.
You can choose how to find your information by selecting from the
values in the drop down menu on the left side of the screen. The
numbers on the right side of the screen represent department
numbers.
7.
Enter the department number(s) required.
110
8.
Select Refresh Date and OK to refresh report.
10. To create a PDF File in Acrobat Reader, select the envelope
button on the taskbar
11.
Select OK.
12.
Select All under <Page Range> then OK.
111
13.
Save.
112
Pathlore Importing Function
Every pay period, the Pathlore LMS Import function is utilized to
update Associate’s records in the system. This includes new hires,
transfers, name changes, position changes, change of address,
rehires, terminations, etc. The new information is extracted from the
Payroll system.
As with Pathlore Reporting—Crystal Reports-- the data source is
accessed by clicking on Pathlore’s Windows Version icon.
This screen is displayed. There is no need to sign in, but the
application must remain active in the background to access the
information located in the (O :) Drive.
113
Before starting the import process, the old data files need to be
moved to the current year folder and the new Pathlore file must be
renamed with the new import date, 5_8_08, for example.
Go to My Computer and open the O: Drive.
1.
Select Payroll Import
2.
Highlight the old import files and click on Edit / Cut.
114
3.
Select Imported Files.
4.
Select the current year folder and click on Paste.
5.
Click on the Back arrow twice to go back to Payroll
Import
Go to File / Rename and rename the new Pathlore Import
file with current date name, i.e. 5_29_08.
Exit the O: Drive.
Click on the Import Manager icon.
6.
7.
8.
115
This screen will be displayed again.
9.
Sign in using your employee number. The default password is
network, but you can customize it. Click OK.
The Import Manager screen is displayed.
116
10.
Go to File then to Open Definition.
11.
Open the Pathlore definition
A window with ―Message Import File not Found or zero length, please
correct‖ will be displayed.
12.
Click OK.
117
13.
Select Import File.
The Import Style window will be displayed with ―Classes, People,
Events, Groups‖ selected.
14.
Click OK.
118
15.
Change <Files of type:> to All Files and select the newly
created file name (i.e. 05_29_08)
16.
Select Open.
This screen will display.
17.
Select No.
119
18.
Select OK.
19.
Click on File and Run Import.
120
20.
Uncheck Single Step.
21.
Select OK.
121
22.
23.
changes.
When import has finished, select OK.
Click on the X to close window and click Yes to save
122
Scantron Importing
To perform a Scantron file updates:
1.
Click on the Import Manager Icon
2.
Sign in using your employee number and password
123
New screen:
T
3.
Go to File then to Open Definition.
124
4.
Open the Scantron definition file.
5.
Click on the Import File button.
125
6.
Click on the new file and open.
7.
The Import Style window will pop up. Select OK.
126
The file will open and the Import Manager window will appear.
8.
Select No.
9.
Select OK.
10.
Click File then Run Import.
127
11.
12.
Uncheck Single Step.
Select OK.
128
13.
Type in Start Date: i.e. 1/1/08
14.
Type F in the <Status :> field
16.
Type in the date of the import in the <Status Date :> field
and select OK.
129
17.
Select OK when import is complete.
130
18.
Close window and select Yes.
131
The Tigr System is St. Vincent's Medical Center Video on
Demand system for patient education.
The Media Specialist / AV Technician is required to perform system
maintenance once a month by rebooting the system, adding or
deleting new patient rooms, conference rooms or offices.
The Tigr System equipment (a PC, tower, hard drives, etc.) is located
in the room directly to the right of the Media Specialist’s office in a
cabinet marked with the Tigr System logo. The room is currently
leased by Barton Productions. The Bartons are contractors who
handle all of St. Vincent’s Healthcare video requirements. Use the
SM 59 key to open the room if no one is there to open the door.
When the generator system check is to take place, we are advised
the date via E-mail. A system reboot is necessary the day after the
test. The computer will be on, but a sign-on will be required to restart
the Tigr System.
132
A sign- on screen will be displayed on the monitor with a prompt for a
Username and a Password. The Username is administrator and
the Password is cdci. Type both in lower case.
The standard windows screen will appear with various icons. Double
click on the Telehealth Tigr System icon. The system is now reset.
If the system does not reboot properly after following the necessary
steps, you may contact James Cassata or John Barton. If neither of
one of them is available, contact the Tigr Company directly and they
will solve the problem via remote access. Contact Tigr Support at
1-800-535-2459 ext. 8082.
To add a new phone number in the Tigr System, written approval in
the form of an e-mail or fax must be received from the Manager or
Supervisor of the person making the request.
The process is as follows:
1.
Click on Set Up in the Telehealth Tigr – St. Vincent’s screen.
2.
From the drop own menu, click on Beds/Phones.
3.
The Bed/Locations screen is displayed with a spreadsheet
containing information on rooms, location, etc. Make sure
the requested number is not already in the spreadsheet.
4.
If it is in the system, delete the field and re-enter the
information by selecting the number and pressing the Delete
key.
5.
To create the new requested number, go to the last entry in
the spreadsheet. Under the Point of Care column, click on
the drop down arrow.
6.
Hospital Locations will be displayed. Select room location
area.
133
7.
If you are adding a conference room, a break room or an
office, instead of a patient room phone number, select
General from the choices under Hospital Locations.
8.
Type in the patient room phone number, conference room
number or office number (The last four digits of the phone
number.)
9.
Under the Room column, type in the number.
10.
Under the Bed column, type 0 (zero) if it’s an office or
conference room. Type 1 (one) if it’s a patient room.
11.
Type 0 (zero) under the Bed/IVR Map column.
12.
Make sure the Rentable box is checked.
13.
An ID number will automatically be created on the right side.
14.
You may exit by clicking on the X on the top right of the
screen.
134
Phone Self Service is the phone line class registration
system associates utilize to register for classes. If an associate
attempts to register for a class and has difficulty with registration they
have the option of leaving a voice mail in the system. The Media
Specialist is responsible for checking each voice mail by dialing
extension 8000. The password is 00000.
The computer monitor linked to this service is located in the Barton
Productions office to the left of the Tigr system monitor.
When associates attempt to register and encounter problems with
registration, the Media Specialist must first check Pathlore to make
sure the associate is in the system. If there is confirmation they are
in the system but are still experiencing difficulties, call Julie Desser at
extension 7470.
If there is a power failure, the system will reboot itself and continue
running. Check the screen periodically and if there’s ever an error
message displayed, shut off the system. It will reboot itself. When
rebooting, always choose the Restart option, not the Shut Down
option as the system will remember the last command when
rebooting on its own. The User Name is Phoness and the Password
is PSS. Neither one is case sensitive.
135
The DVD
DVDs.
Duplicator is used to make duplicates of CDs or
The LaCie duplicator is under the TV on top of the VCR and DVD
Recorder.
The top drive is the Master Drive and the bottom drive is the Slave
Drive.
Step by step guide:
1. Place master DVD or CD on top drive
2. Place blank CD or DVD on bottom drive
3. Use arrows to select function displayed on screen:
Number
1
2
3
4
5
6
7
8
9
10
11
12
Function
Copy
Test
Test & Copy
Verify
Compare
Pre Scan
Disc Info
Select Source
Image
Edit Track
Setup
USB Mode
4. Select function 1--Copy-- and press Enter.
5. Screen will read OK when copy is complete.
136
Operating the Video Camera
Recording:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Set up tripod
Mount camera to tripod. The mounting plate is preset; there
is no need to change settings. When mounting, set it in at
an angle for easier placement. Push camera forward as far
as it will go and lock by pushing button towards left.
Make sure camera is mounted straight by checking the level.
The level (green round plastic button) is located on the tripod
head. Unscrew knob on the bottom of tripod.
Connect the focus arm remote cable to the camera and onto
the remote input (blue lettering).
Hook up the microphone receiver. Mount on the Velcro and
hook up the XLR cables into sockets on the back of the
camera.
Note: The wireless Lav mike must be synched to the
receiver. For example, if the receiver is set at 6925, the Lav
must be set at the same frequency. The frequency range is
6801 to 6947. Frequency 6925 works best.
Plug in headphones to into the green input on back of the
camera. Test the audio.
Plug in power supply to wall and place battery into camera.
Press the eject button and top of the camera and place tape
inside. Eject button is located on the right side of the
camera next to the silver square.
Turn knob on the left side of camera to A for Automatic. You
are now ready to record.
Position camera a necessary and remember to take off lens
cap!
Press record; the red button on the focus arm.
When finished, press the start/stop button and eject the tape.
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Transferring Tape to DVD:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Insert one end of the DV Bi-Directional cable into the DV
output plug.
Insert other end into the DVD recorder input plug.
Turn on DVD Player.
Place blank DVD into slot.
Turn on TV.
Select INPUT TO DV located on top left of DVD player. If
using the remote control, press the bottom most button.
Make sure tape is rewound and cue to the beginning of the
presentation. Press the PAUSE button.
Press the RECORD button on the DVD Player. It’s the first
red button on the top right.
Use the remote control, if
preferred.
As the counter starts on the DVD Recorder, press PLAY on
the camera.
When recording is completed, press RECORD STOP on the
DVD Recorder or on the remote control.
Unplug the camera.
Finalize disc on the DVD Recorder by pressing TOOLS on the
remote control. Select DISC INFO from the menu displayed
on the TV monitor screen.
Choose FINALIZE from the menu on the right side of the
screen.
Eject DVD.
Test to ensure recording was completed.
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Producing a VHS Copy of a DVD
1.
2.
3.
4.
5.
6.
Use VHS cables (Yellow, Red and White) on back of the
DVD Player and VHS Recorder.
Switch outputs on back of the DVD Player
Plug one end of the cables into the LINE OUT jack of the DVD
Recorder.
Plug in other end of cables into the VHS Input; marked AV1
INPUT.
Press PLAY on DVD Player.
Press RECORD on VHS Player.
To produce a DVD from VHS tape, proceed with opposite operation
of above instructions.
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The Foundation TV
The Foundation TV, located in the hospital’s main lobby, plays a
video which runs on a loop at all times. It is the Media Specialist’s
responsibility to ensure the TV is always on and the DVD player is
functioning.
When the Tigr system generator test takes place, the DVD player will
shut off and must be turned back on. The DVD is located next to the
Tigr system equipment in the Barton Productions office in a blue
cabinet to the left of the Tigr system.
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Perform the following steps to reset the DVD player:
1.
2.
3.
4.
5.
6.
7.
8.
Use the remote control to access the menu.
Press DISPLAY.
Scroll down to REPEAT, then to REPEAT CHAPTER.
With assistance from the Bartons, confirm the video is
playing by viewing it on the monitor and that it is rerouted to
the TV in the lobby.
Retrieve Key Number 3 from the key box behind the Media
Specialist office door.
Go to the lobby and unlock the cabinet door where the TV is
housed. (The lock is located on the right side of the main
panel surrounding the TV.)
Turn on the TV with the remote control and make sure it’s on
Channel 25.
Lock the cabinet and return Key Number 3 to the Key Box.
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Bryan Auditorium Sound & Lighting System
The Media Specialist / A/ V Technician is responsible for the Bryan
Auditorium sound and lighting system when the Auditorium is in use.
The sound and lighting booth is located on the second level of the
auditorium. It is accessible through a side door to the right of Bryan
Auditorium’s main entrance. Use the metal ladder to go up to the
booth.
The Sound System:
Sound can be turned on and off in three different areas.
1.
With the main power switch on the Mackie sound board in
the sound booth.
2.
With the two black buttons on the left hand wall as you
enter through the main entrance. The buttons are next to
the white panel.
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3.
At the podium.
All sound levels are labeled on the white strip on the bottom of the
board. They are preset with the appropriate settings; no need to
change.
Labels:
- Podium:
- Lav 1:
- Lav 2:
- Lav 3:
- Video:
- Line out:
- CD:
podium mic
video camera remote control mic
mic on stage
mic in Terry Conference Center
(A hand held mic is not available at Terry
Conference Center.)
for sound if playing a video
to access sound directly from the sound board
for a CD player
Sony Diversity Tuner:
This tuner is the receiver for the wireless microphone. It must be in
synch with the Lav wireless mics.
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The Lighting System:
The brain to the lighting system is located on the white panel to the
right of the Mackie sound system. There are nine (9) preset settings
which are printed on the blue plaque next to the white panel. All
lights can be adjusted via the zones under the preset settings.
Like the sound system, the lighting system can be accessed from
other areas of the Auditorium:
1.
From the left wall beyond the main entrance area (same
place where sound is accessible). There is another blue
plaque on this wall and underneath it, is another white
panel with presets.
2.
The podium.
Note: The lighting system is set up so that the lights fade out when
they are turned off. There are times, however, that the lights will shut
off without the fade out. When this occurs, there is no need to make
adjustments. This is a glitch in the system.
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Input Jacks:
There is a silver box in the back of the stage that has 2 XLR input
jacks available for sound. Jack #8 can be used to hook up a camera.
Jack #7 can be used for an extra microphone, VCR or a DVD.
There is a network jack in a round plate on the floor directly in front of
the stage. This can be used for webinars, satellite feed or video
conferencing.
The rectangular box on top of the stage is to hook up sound for a
DVD Player, VCR or laptop.
The Screen:
To lower the projector screen for viewing presentations from a
laptop, DVD, etc. locate the toggle switches on the wall next to
the on-stage podium. Adjust as necessary.
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Manger Music
Every year during the Christmas holidays a Manger scene is set up
between the hospital’s Main Lobby and the Dillon Cafeteria. Pastoral
Care is responsible for coordinating the setup. In the past, they have
either called a meeting or send an email to inform the involved
departments of the set up date. Plant Facilities is in charge of the
actual setup and in our department, the A/ V Specialist is responsible
for ensuring the CD player is on and that it is playing music
continuously.
Miscellaneous Information:
-
-
-
Manuals for projectors and other equipment are in the
top drawer of the file cabinet and in the Manuals folder
in the P: Drive.
Replacement lamps for projectors are on the top shelf
of the shelving system in the Media/A/V Specialist
office. Lamps for Overhead Projectors and Slide
Projectors are beneath the top shelf to the right.
A/ V Specialist is responsible for ordering ink cartridge
for the Scantron machine. There is one replacement
available next to the overhead bulbs. Orders are
placed through Frances Moore, Manager of Education
and Organizational Effectiveness.
Scan all meeting rooms, conference rooms,
classrooms, etc. at least once a week to ensure they
are stocked with all necessary materials. This includes
flipcharts, markers, etc. Use the Weekly Classroom
Checklist.
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