Sanger 2-020 AV System Operation Guide

Sanger 2-020 AV System Operation Guide
 Sanger Hall 2­020 AV System Operation Guide Getting Started
1. If the Control Panel screen is asleep (black), tap anywhere to wake it up. 2. Press where it says “Press Here to Start”. 3. When the system starts, the control panel will open to a source selection page. a. Note: If audio is all that is desired, you can connect your audio device in the 3.5mm stereo mini plug (headphone size) into the Audio input next to the VGA auxiliary jack and play audio without turning on the projector. 4. Select your desired source from the source buttons at the bottom of the screen. a. For more information about each source button, and some common uses for these sources, please click on the button table of contents below. Table of Contents
Computer Button
User Devices Button Doc Cam Button
Conference Button Capture Button
Lighting Button
Audio Button
Advanced Button Setup Button
Exit Button Sanger Hall­ Classroom 2­020 A/V System Operations Guide Table of Contents Computer Button
1. Displaying The Podium Computer
2. Displaying The Extended PC Monitor
a. Possible uses for Extended Monitor 3. Using Computer-Based Videoconferencing
Displaying the Podium Computer
1. Select the Computer button. 2. If the monitors are blank, wiggle the mouse or press a keyboard button to wake up the computer. 3. The projector will turn on and display the Primary monitor. 4. If your presentation has sound, you can adjust the volume by dragging the slider on the right side of the control panel. 2 Sanger Hall­ Classroom 2­020 A/V System Operations Guide Table of Contents Displaying the Extended Monitor
For use when you wish to project the content located on the extended monitor of the computer. Recommended when using Powerpoint Presenter View. 1. Press Computer button 2. Press “PC Extended” button in the middle of the screen 3. The right side PC monitor will show on both projectors 3 Sanger Hall­ Classroom 2­020 A/V System Operations Guide Table of Contents Possible Uses for Extended Desktop
Toggle Between two open applications​
: By opening one application on the Primary Monitor, and a second application on the Extended Desktop, you can alternate what the classroom sees on the projector by alternating between the “Primary Monitor” button and the “Extended Monitor” button. The Example below shows Microsoft Word on the Primary Monitor and the Chrome Browser on the Extended Monitor. By selecting the appropriate button on the Control Panel, either Microsoft Word (on the Primary Monitor) or Google Chrome (on the Extended Monitor) will project in the classroom. ​
Primary Monitor Content
Extended Monitor Content PowerPoint Presenter View:​
takes advantage of the ability to display the extended desktop of the computer. In the example below, a presenter would select the “PC Extended” button on the control panel and manipulate the presenter view from the Primary Monitor. Primary Monitor Content
Extended Monitor Content 4 Sanger Hall­ Classroom 2­020 A/V System Operations Guide Table of Contents Using Computer-based Videoconferencing
You can use any web­based conferencing application on the podium PC. Vidyo and Zoom are preinstalled on the computer. Contact Media Support at 828­3400 if you need to set up an account for either of these. The room’s installed cameras and microphones are “bridged” to the PC and take the place of a webcam. 1. Press Here to Start (if projector is not already on) 2. Press Computer button a. Recommended:​
Push PC Main + Extended button. This will allow best viewing of multiple windows of PC based conferencing software 3. On the computer, open the desired web conferencing software such as Vidyo, Zoom or other. 4. Check that the conferencing software is detecting a camera and microphone. The input may be listed as “AV Bridge” or similar. 5. To choose the camera view that is seen in the videoconference, press Camera Controls, then choose Presenter Camera or Classroom Camera as desired. a. See Camera Controls page for more information 5 Sanger Hall­ Classroom 2­020 A/V System Operations Guide Table of Contents PowerPoint Annotation
1. Powerpoint includes pen tools which you can use to write directly on the powerpoint file while using the touchscreen monitors. 2. Use the functions menu on either side of the screen after you have started the presentation in full screen to access these tools. 3. You can advance the slides by tapping the buttons on screen. 6 Sanger Hall­ Classroom 2­020 A/V System Operations Guide Table of Contents Camera Controls
The cameras in the room are used for computer­based conferencing as well as traditional codec­based videoconferencing and the Echo360 capture appliance. Whichever camera is selected in this menu will be routed to the system. The camera facing the podium is selected by default. Camera Preview will show up on the right side podium monitor while the camera controls are available to allow for camera positioning. The control page will time out after 20 seconds of inactivity and revert the right monitor back to the source that was displaying prior to selecting the Camera Controls button. Presenter Camera Button​
­ Selects camera located in the back of the room that is pointing at the Podium. Classroom Camera Button​
­ Selects the camera located in the front of the room facing the Audience. Camera Arrow Buttons​
­ Located around the camera icon, these arrow buttons will pan and tilt the camera. Zoom Buttons​
­ Zoom in or out of the selected camera. Preset Position Buttons​
­ Three default buttons point the camera to common locations, while three user definable preset buttons allow for custom saved positions. To save a preset, first position the camera at the desired pan, tilt, and zoom location then press and hold the a preset for 3 seconds to save the position as a preset. 7 Sanger Hall­ Classroom 2­020 A/V System Operations Guide Table of Contents User Devices Button
You can hook up your laptop, tablet, or any other device that can output over VGA or HDMI. If you have a device that does not have one of these outputs, you will require an adapter appropriate for your device. Please consult your device’s manufacturer for the appropriate adapter. We recommend HDMI whenever possible. The user device connections are located on the top right of the podium, behind the control panel. 1. Connecting Your Device with VGA 2. Connecting Your Device with HDMI 8 Sanger Hall­ Classroom 2­020 A/V System Operations Guide Table of Contents Connecting your Device with VGA
1. Connect a VGA cable to the user input plate and to the port on your laptop. If you will be playing sound, also connect your laptop’s headphone jack to the provided ⅛” connector. a. If you need an audio cable, you can get a VGA with audio combo cable at the Media Support office in Sanger B1­018. 2. Select the User Device button. Then select VGA under the Lectern Inputs section. 3. Your laptop should display on the projector and the right side podium monitor. a. If you do not see your laptop’s screen, you may need to configure your laptop to duplicate, mirror, or extend its monitor output. 4. If you are playing sound, you can adjust the volume using the slider on the right side. Note: If you have a device that does not have a VGA connection, you will require an adapter appropriate for your device. Please consult your device’s manufacturer for the appropriate adapter. 9 Sanger Hall­ Classroom 2­020 A/V System Operations Guide Table of Contents Connecting Your Device with HDMI
1. Connect an HDMI cable to the user input plate and to the port on your device. a. If you need an HDMI cable, you can get one at the Media Support office in Sanger B1­018. 2. Select the User Device button. Then select HDMI under the Lectern Inputs 3. The volume level can be adjusted using the slider on the right. 4. A preview of the device’s output is shown on the right side Podium monitor Note: If you have a device that does not have an HDMI output, you will require an adapter appropriate for your device. Please consult your device’s manufacturer for the appropriate adapter. We recommend HDMI whenever possible. Additional Note: HDMI carries both video and audio from your device. If you do not hear any sound, you may need to configure your device to output sound over its HDMI interface. Call Media Support at 828­3400 if you need assistance with this. 10 Sanger Hall­ Classroom 2­020 A/V System Operations Guide Table of Contents Doc Cam Button
1. Sourcing The Document Camera 2. Getting to know the Document Camera Use the document camera to show printed documents displayed up close on the projector. Displaying The Document Camera
1. Select the Doc Cam button on the control panel. 2. Use the buttons located on the document camera to turn on and control the camera. 3. A preview of the doc cam image is shown on the right side Podium monitor. 11 Sanger Hall­ Classroom 2­020 A/V System Operations Guide Table of Contents Getting to know the Document Camera
The document camera can be adjusted by bending the joints of the camera's neck to different settings. There are three joints, one at the head of the camera, one in the middle of the neck and one at the swivel base. There is also an on­board light switch found on the front of the camera's head. 1.Power Button​
: Make sure the document camera is powered on. If the LED light on top of the power button is amber, the document camera is in standby mode. If the LED is green, the camera is powered on and ready to be used. 2. Zoom (+) In:​
Use this button to zoom in on your subject. 3. Zoom (­) Out:​
Use this button to zoom out from your subject. 4. Focus Button​
: Press this button if your subject looks blurry as a result of a change in the zoom setting or camera neck adjustment. 12 Sanger Hall­ Classroom 2­020 A/V System Operations Guide Table of Contents Conference Button
The A/V system in Sanger 2­020 is capable of making video calls to remote sites using a videoconferencing codec. To Make a Video Call (Traditional codec)
1. Press the video call button. A preview of the codec menu will be displayed on the right side podium monitor as well as the projector. 2. Using the options on the left side of the control panel, enter the address of the site you wish to connect to. Press the Speed Dial button to see the address book. a. For manual dial, you will need to know the far site’s IP address. b. The speed dial is programmed with common sites that are called by users of the room. This is the easiest way to make a call. i.
Contact Media Support at 828­3400 if you would like to add a site to the speed dial list. c. Pressing Text Entry will pop up a keyboard which can be used to enter addresses that have characters other than numbers. 3. Once you have entered the address, press Connect to call the far site. (Pressing a Speed Dial menu selection will automatically dial that site) 13 Sanger Hall­ Classroom 2­020 A/V System Operations Guide Table of Contents 4. You can connect up to two additional sites, for a total of three simultaneous far sites, by dialing them in the same manner. A far site may also call in to the codec if you provide the IP address, which is displayed at the top left of the control panel. 5. Once connection is made to a far site, you will see their camera on the projector and they will see whichever camera you have selected to send. By default, the Presenter camera is sent to VTC. a. You can change which camera is selected using the two camera buttons at the top right of the control panel. Selecting a camera will bring up the camera controls screen, allowing you to position the camera. b. The Far Site button will allow you to control the camera at the Far Site, but typically the far site must enable your ability to do this on their codec. i.
See Camera Controls page for more information 14 Sanger Hall­ Classroom 2­020 A/V System Operations Guide Table of Contents 6. The self view button can be used to show the room camera on the projector to confirm what the far site will see. Sharing Content With a Far Site
Many video calls will involve sharing content, such as a Powerpoint presentation, on the local PC with the far site(s). A device connected to the podium HDMI or VGA inputs, or the document camera, can also be sent to the video call. The right side of the Conference page contains all of the controls for doing so. 1. Connect to a far site. You can then send presentation content, which the far site will see in addition to your camera if their equipment is capable of displaying both. 2. On the top right of the Conference page, select the button for the presentation source that you wish to send. a. With the Computer and User Device sources, you will have options that appear in the square below the presentation source buttons to send PC Extended Monitor and HDMI or VGA. 3. The Conference source you have selected will be sent to the far site. It will also display on the projector for local audience viewing. 4. You can change to a different presentation source during the call by pressing it. 5. To stop sending the presentation source without disconnecting the call, press Stop Presentation. Then the far site will only see your camera. . 15 Sanger Hall­ Classroom 2­020 A/V System Operations Guide Table of Contents Capture Button
The capture button provides information and adjustment options for the Echo360 classroom capture appliance installed in Sanger 2­020. To make use of this appliance, you must first schedule a recording in advance. If your department does not manage the capture appliance in this room, you can submit a request to schedule a capture for your event. To do so, please go to ​
go.vcu.edu/echo360​
for more information. ● If a capture is scheduled, you can monitor when it will start from this page. Additionally, you can Pause, Stop or extend your capture once recording has begun. ● The Echo360 will record whatever is showing on the projector, and whatever sound is being heard in the room. For the presenter’s voice to be recorded, he or she must stand near the podium where there is a microphone mounted. If the presenter prefers to walk around the room, he or she can use use a wireless microphone, available for checkout in Sanger B1­018. ● The camera facing the front of the room will be recorded by default. You can select a different camera or adjust what the camera is looking at from the camera control page. Press the Camera Icon to display the camera controls and move or zoom the appropriate camera. See Camera Controls page for more information 16 Sanger Hall­ Classroom 2­020 A/V System Operations Guide Table of Contents Lighting Button
The Lighting page is used to adjust the level of all the lights in the room. Typically, you will want to dim the lights when you are using the projector. ● The Lectern Lights can be useful when you have turned all the lights down but still need to light the podium area 17 Sanger Hall­ Classroom 2­020 A/V System Operations Guide Table of Contents Audio Button
The audio page has controls for all sound sources, including microphones and system or auxiliary devices. ● The Device Volume controls the level of whatever is being shown on the projector. ● Aux Mic is the XLR connector on the podium, where the shepherd's crook mic can be connected. ● To check out a wireless microphone for use with this room, please call 828­3400. Wireless microphones will need to be picked up from Media Support Services located in Sanger Hall Room B1­018. ● The wireless mic channel can be referenced for each wireless mic below its slider. 18 Sanger Hall­ Classroom 2­020 A/V System Operations Guide Table of Contents Advanced Button
The Advanced button is intended for users who want to change the video that is routed to the room’s displays beyond the automatic behavior of the A/V system. Any input source can be sent to any of the presenter monitors, the projector and secondary audience monitor, or the far site. (if in a video conference) Audio can be sent from a different source than is displaying on the projector, if desired. To route a source to a display: 1. Press the source button on the left side of the control panel. 2. On the right side of the control panel, press the display you would like to see the source displayed on. 19 Sanger Hall­ Classroom 2­020 A/V System Operations Guide Table of Contents Setup Button
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On the Setup page, you can turn the projector off and raise the screen without turning off the A/V system entirely. This could be used if you are just going to listen to audio and do not need the projector for a long time. The Mute button quickly turns off the image coming from the projector or display, but allows you to unmute and turn it quickly back on. This could be used if you want to setup a program on the PC or enter a password without showing the audience. 20 Sanger Hall­ Classroom 2­020 A/V System Operations Guide Table of Contents Exit Button
Use the exit button to shut down the A/V system when you are finished presenting. After you press the exit button, the system will shut off after a 30 second countdown. You can cancel by pressing the cancel button, or shut down immediately by pressing System Shutdown ● When you push exit, the projector will shut off and no audio or microphones will be heard over the room speakers. If you have any further questions concerning this system, or would like to schedule an in­room training session, please submit a ticket at servicedesk.vcu.edu or call our office at 828­3400. 21 
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