TOSHIBA e-STUDIO 900/1050 multifunctional digital systems Operator's manual
Below you will find brief information for e-STUDIO 900/1050. The e-STUDIO 900/1050 is a multifunctional digital system, which combines the capabilities of a copier, printer, scanner, and document server. The device enables users to effortlessly copy, print, scan, and manage documents in a networked environment. Its intuitive interface and easy-to-use features allow users to perform tasks efficiently and effectively.
advertisement
Paper type: OK Prince Eco G100(55kg), Paper Thickness=80
µ m // Pages in book=184 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book
×
Paper thickness / 2 = 7.360000 mm
Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options may not be available in some countries. For details, please contact your local dealer.
Laser Safety:
CDRH Regulations
This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This equipment contains AlGaAs four beam laser diode array, 10-milliwatt, 770-810 nanometer wavelength for each emitter. This equipment does not emit hazardous light, since the beam is totally enclosed during all customer modes of operation and maintenance.
Warning:
Use of controls, adjustment or performance of procedures other than those specified in this manual may result in hazardous radiation exposure.
The model names of the machines do not appear on the following pages. Check the type of your machine before reading this manual. (For details, see P.11 “Machine Types”.)
• Type 1 : e-STUDIO900
• Type 2 : e-STUDIO1050
Certain types may not be available in some countries. For details, contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
For good copy quality, the manufacturer recommends that you use manufacturer-genuine toner.
The supplier shall not be responsible for any damage or expense that may result from use of parts other than manufacturer-genuine parts.
Power Source
208-240V, 60Hz, 20A
Be sure to connect the power cord to a power source as above. For details about the power source, see P.136 “Power Connection”.
In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a
means POWER ON.
c
means STAND BY.
Note to users in the United States of America
Notice:
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
Consult the dealer or an experienced radio /TV technician for help.
Warning
Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.
Note to users in Canada
Note:
This Class B digital apparatus complies with Canadian ICES-003.
Remarque concernant les utilisateurs au Canada
Avertissement:
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
OME04001400
Paper type: OK Prince Eco G100(55kg), Paper Thickness=80
µ m // Pages in book=184 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book
×
Paper thickness / 2 = 7.360000 mm
Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options may not be available in some countries. For details, please contact your local dealer.
Laser Safety:
CDRH Regulations
This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This equipment contains AlGaAs four beam laser diode array, 10-milliwatt, 770-810 nanometer wavelength for each emitter. This equipment does not emit hazardous light, since the beam is totally enclosed during all customer modes of operation and maintenance.
Warning:
Use of controls, adjustment or performance of procedures other than those specified in this manual may result in hazardous radiation exposure.
The model names of the machines do not appear on the following pages. Check the type of your machine before reading this manual. (For details, see P.11 “Machine Types”.)
• Type 1 : e-STUDIO900
• Type 2 : e-STUDIO1050
Certain types may not be available in some countries. For details, contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
For good copy quality, the manufacturer recommends that you use manufacturer-genuine toner.
The supplier shall not be responsible for any damage or expense that may result from use of parts other than manufacturer-genuine parts.
Power Source
208-240V, 60Hz, 20A
Be sure to connect the power cord to a power source as above. For details about the power source, see P.136 “Power Connection”.
In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a
means POWER ON.
c
means STAND BY.
Note to users in the United States of America
Notice:
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
Consult the dealer or an experienced radio /TV technician for help.
Warning
Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.
Note to users in Canada
Note:
This Class B digital apparatus complies with Canadian ICES-003.
Remarque concernant les utilisateurs au Canada
Avertissement:
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
OME04001400
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.
Note
❒ Manuals provided are specific to machine type.
❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
❒ Two CD-ROMs are provided:
• CD-ROM 1 “Operating Instructions for Printer / Scanner”
• CD-ROM 2 “Scanner Driver & Document Management Utilities”
❖ General Settings Guide (this Manual)
Provides an overview of the machine.
It also describes System Settings (such as paper trays and user codes settings),
Document Server functions, and troubleshooting.
❖ Network Guide (PDF file - CD-ROM1)
Describes procedures for configuring the machine and computers in a network environment.
❖ Copy Reference
Describes operations, functions, and troubleshooting for the machine's copier function.
❖ Printer Reference 1
Describes system settings and operations for the machine's printer function.
❖ Printer Reference 2 (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's printer function.
❖ Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's scanner function.
❖ Manuals for DeskTopBinder V2 Lite
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTop-
Binder V2 Lite in detail. This guide can be displayed from the
[ Setup ]
dialog box when DeskTopBinder V2 Lite is installed.
• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder V2 Lite and provides an overview of its functions. This guide is added to the
[ Start ]
menu when DeskTop-
Binder V2 Lite is installed.
i
ii
• Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder V2 Lite. This guide is added to the
[ Start ]
menu when
DeskTopBinder V2 Lite is installed.
❖ Manuals for ScanRouter V2 Lite
ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, settings, and the operating environment for Scan-
Router V2 Lite in detail. This guide can be displayed from the
[ Setup ]
dialog box when ScanRouter V2 Lite is installed.
• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the
[ Start ]
menu when ScanRouter V2 Lite is installed.
❖ Other manuals
• PS3 Supplement (PDF file - CD-ROM1)
• Unix Supplement (Available from an authorized dealer, or as a PDF file on our Web site.)
TABLE OF CONTENTS
Positions of Labels and Hallmarks for
WARNING and
R
CAUTION..............8
1. What You Can Do with This Machine
2. Getting Started
3. Combined Function Operations
iii
iv
4. Document Server
Relationship between Document Server and Other Functions .......................35
Changing the File Name, User Name, or Password ................................................41
Viewing Stored Documents on the Web Browser ....................................................52
Functions Available in Document Server Mode................................................53
5. User Tools (System Settings)
Accessing User Tools (System Settings) ..........................................................60
Settings You Can Change with User Tools .......................................................62
Registering E-mail Destinations to a Group......................................................86
6. Paper Tray Settings
Settings You Can Change with User Tools .......................................................95
7. Troubleshooting
If Your Machine Does Not Operate as You Want ..............................................99
Loading Paper in the Large Capacity Tray (Tray 4, Tray 5, and Tray 6)................105
Loading Paper in the Optional A3/11"
×
17" Tray Kit .............................................106
Pausing Copy When Using the Finisher..........................................................110
Changing the Paper Size of the Optional A3/11"
17" Tray Unit (Tray 1).............121
Changing the Paper Size of the Large Capacity Tray (Tray 4 and 5) ....................123
Removing Jammed Staples .........................................................................129
8. Remarks
v
vi
9. Security
10.Specification
Disclaimer Notice
The following notice sets out the exclusions and limitations of liability of TOSHIBA TEC
CORPORATION (including its employees, agents and sub-contractors) to any purchaser or user (‘User’) of the e-STUDIO900/1050, including its accessories, options and bundled software (‘Product’).
1 The exclusion and limitations of liability referred to in this notice shall be effective to the fullest extent permissible at law. For the avoidance of doubt, nothing in this notice shall be taken to exclude or limit TOSHIBA TEC CORPORATION’s liability for death or personal injury caused by TOSHIBA TEC CORPORATION’s negligence or TOSHIBA TEC
CORPORATION’s fraudulent misrepresentation.
2 All warranties, conditions and other terms implied by law are, to the fullest extent permitted by law, excluded and no such implied warranties are given or apply in relation to the Products.
3 TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage whatsoever caused by any of the following:
(a) use or handling of the Product otherwise than in accordance with the manuals, including but not limited to Operator’s Manual, User’s Guide, and/or incorrect or careless handling or use of the Product;
(b) any cause which prevents the Product from operating or functioning correctly which arises from or is attributable to either acts, omissions, events or accidents beyond the reasonable control of TOSHIBA TEC CORPORATION including without limitation acts of God, war, riot, civil commotion, malicious or deliberate damage, fire, flood, or storm, natural calamity, earthquakes, abnormal voltage or other disasters;
(c) additions, modifications, disassembly, transportation, or repairs by any person other than service technicians authorized by TOSHIBA TEC CORPORATION; or
(d) use of paper, supplies or parts other than those recommended by TOSHIBA TEC
CORPORATION.
4 Subject to paragraph 1, TOSHIBA TEC CORPORATION shall not be liable to Customer for:
(a) loss of profits; loss of sales or turnover; loss of or damage to reputation; loss of production; loss of anticipated savings; loss of goodwill or business opportunities; loss of customers; loss of, or loss of use of, any software or data; loss under or in relation to any contract; or
(b)any special, incidental, consequential or indirect loss or damage, costs, expenses, financial loss or claims for consequential compensation; whatsoever and howsoever caused which arise out of or in connection with the Product or the use or handling of the Product even if TOSHIBA TEC CORPORATION is advised of the possibility of such damages.
TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage caused by any inability to use (including, but not limited to failure, malfunction, hang-up, virus infection or other problems) which arises from use of the Product with hardware, goods or software which TOSHIBA TEC CORPORATION has not directly or indirectly supplied
Notice
Important
Do not make copies of any item for which copying is prohibited by law.
Copying the following items is normally prohibited by local law:
Bank bills, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
This machine is equipped with a function that prevents making counterfeit bank bills. Due to this, images similar to bank bills may not be copied properly.
1
2
Copyrights and Trademarks
Trademarks
Ethernet is a registered trademark of Xerox Corporation.
Microsoft, Windows and Windows NT are registered trademarks of Microsoft
Corporation in the United States and/or other countries.
Novell, NetWare and NDS are registered trademarks of Novell, Inc.
PostScript
®
is a registered trademark of Adobe Systems Incorporated.
Other product names used herein are for identification purposes only and may be trademarks of their respective companies. We disclaim any and all rights to those marks.
The proper names of the Windows operating systems are as follows:
• The product name of Windows
®
95 is Microsoft
®
Windows 95.
• The product name of Windows
®
98 is Microsoft
®
Windows 98.
• The product name of Windows
® tion (Windows Me).
Me is Microsoft
®
Windows Millennium Edi-
• The product names of Windows
Microsoft
®
Windows
®
®
XP are as follows:
XP Professional
Microsoft
®
Windows
®
XP Home Edition
• The product names of Windows
®
2000 are as follows:
Microsoft
Microsoft
Microsoft
®
Windows
®
2000 Advanced Server
®
Windows
®
2000 Server
®
Windows
®
2000 Professional
• The product names of Windows NT
®
Microsoft
®
Windows NT
®
Server 4.0
4.0 are as follows:
• Microsoft
®
Windows NT
®
Workstation 4.0
Information about Installed Software expat
• The software including controller, etc. (hereinafter “software”) installed on this product uses the expat Version 1.95.2 (hereinafter “expat”) under the conditions mentioned below.
• The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations.
• Information relating to the expat is available at: http://expat.sourceforge.net/
Copyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark
Cooper.
Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the “Software”), to deal in the
Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the
Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:
The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software.
THE SOFTWARE IS PROVIDED “AS IS”, WITHOUT WARRANTY OF ANY
KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE
WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AU-
THORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAG-
ES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT,
TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION
WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFT-
WARE.
Authors Name List
All product names mentioned herein are trademarks of their respective owners.
The following notices are required to satisfy the license terms of the software that we have mentioned in this document:
• This product includes software developed by the University of California,
Berkeley and its contributors.
• This product includes software developed by Jonathan R. Stone for the Net-
BSD Project.
• This product includes software developed by the NetBSD Foundation, Inc.
and its contributors.
• This product includes software developed by Manuel Bouyer.
• This product includes software developed by Charles Hannum.
• This product includes software developed by Charles M. Hannum.
• This product includes software developed by Christopher G. Demetriou.
• This product includes software developed by TooLs GmbH.
• This product includes software developed by Terrence R. Lambert.
• This product includes software developed by Adam Glass and Charles Hannum.
• This product includes software developed by Theo de Raadt.
• This product includes software developed by Jonathan Stone and Jason R.
Thorpe for the NetBSD Project.
• This product includes software developed by the University of California,
Lawrence Berkeley Laboratory and its contributors.
3
4
• This product includes software developed by Christos Zoulas.
• This product includes software developed by Christopher G. Demetriou for the NetBSD Project.
• This product includes software developed by Paul Kranenburg.
• This product includes software developed by Adam Glass.
• This product includes software developed by Jonathan Stone.
• This product includes software developed by Jonathan Stone for the NetBSD
Project.
• This product includes software developed by Winning Strategies, Inc.
• This product includes software developed by Frank van der Linden for the
NetBSD Project.
• This product includes software developed for the NetBSD Project by Frank van der Linden.
• This product includes software developed for the NetBSD Project by Jason R.
Thorpe.
• The software was developed by the University of California, Berkeley.
• This product includes software developed by Chris Provenzano, the University of California, Berkeley, and contributors.
How to Read This Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in death or serious injury if you use the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section.
R
CAUTION:
This symbol indicates a potentially hazardous situation that may result in minor or moderate injury or damage; not injury if you use the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might misfeed, originals damaged, or data lost. Be sure to read this.
Preparation
This symbol indicates prior knowledge or preparation is required before operation.
Note
This symbol indicates precautions for operation, or actions to take after misoperation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[ ]
Keys that appear on the machine's display panel.
{ }
Keys built into the machine's control panel.
Notice
• The image of the display panel may differ depending on installed options.
5
6
Safety Information
When using this machine, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
R
WARNING:
Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.
R
CAUTION:
Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
•
•
•
R
WARNING:
•
•
•
•
•
Connect the power cord directly into a wall outlet and never use an extension cord.
Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.
To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.
•
Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs:
You spill something into the machine.
•
•
You suspect that your machine needs service or repair.
The external housing of your machine has been damaged.
Do not incinerate spilled or used toner. Toner dust might ignite when exposed to an open flame.
Disposal of toner can take place at our authorized dealer.
Dispose of the used toner bottle in accordance with local regulations.
Do not remove the toner bottle, fuser unit, duplex unit and paper tray all at once. The machine might fall and cause injury. Make sure to first return each component back to its original position before checking other components.
R
CAUTION:
•
•
•
Protect the machine from dampness or wet weather, such as rain and snow.
Unplug the power cord from the wall outlet before you move the machine.
While moving the machine, you should take care that the power cord will not be damaged under the machine.
When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).
•
•
•
•
•
Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.
Keep toner (used or unused) and toner bottle out of the reach of children.
For environmental reasons, do not dispose of the machine or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer.
The inside of the machine could be very hot. Do not touch the parts with a label indicating the “hot surface”. Otherwise, an injury might occur.
Our products are engineered to meet high standards of quality and functionality, and we recommend that you use only the expendable supplies available at an authorized dealer.
7
Positions of Labels and Hallmarks for
WARNING and
R
CAUTION
This machine has labels and markings for
R
WARNING,
R
CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.
8
Finisher
ZJBH470E
ENERGY STAR Program
As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR
Guidelines for energy efficiency.
The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.
When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.
This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.
• Low Power Mode
This product automatically lowers its power consumption 15 minutes after the last copy or print job has finished. Printing is still possible in Low Power
Mode, but if you want to make copies press the
{
Energy Saver
}
key first.
Reference
For details about how to change the default interval, see p.66 “Energy Saver Timer”.
• Off Mode (Copier only)
To conserve energy, this product automatically turns off 90 minutes (Type 2:
120 minutes) after completing the last copy or print job. Printing is still possible in Off Mode, but if you want to make copies, press the operation switch first.
Reference
For details about how to change the default interval, see p.66 “Auto Off
• Sleep Mode (Printer, Scanner installed)
If the printer features are installed, this product automatically lowers its power consumption even further 90 minutes (Type 2: 120 minutes) after completing the last copy or print job. Printing is still possible in Sleep Mode, but if you want to make copies press the operation switch first.
Reference
For details about how to change the default interval, see p.66 “Auto Off
9
10
• Duplex Priority
The ENERGY STAR Program recommends use of the Duplex function. By conserving paper, this function has environmental benefits. For applicable machines, duplex function (one-sided original
→
two-sided copies) is selected when the operation switch or the main power switch is turned on, the
ergy Saver
}
key is pressed, or when the machine resets automatically.
{
En-
Reference
To change the settings of the Duplex Priority mode, see “Duplex Mode Priority”,
Copy Reference
.
Specification
Low Power
Mode
Off Mode
Sleep Mode
Duplex Priority
Copying function only
Power consumption
Default interval
Recovery
Time
Power consumption
Default interval
Recovery
Time
Power consumption
Default interval
Recovery
Time
Type 1
340 W
15 minutes
40 sec.
6 W
90 minutes
360 sec. or less
--
--
--
Type 2
350 W
Multiple function printer with copying, printing, scanning functions
Type 1
345 W
15 minutes
40 sec.
--
120 minutes --
--
50 W
90 minutes
360 sec. or less
Type 2
355 W
120 minutes
1 Sided
→
2 Sided
❖
Recycled Paper
In accordance with the ENERGY STAR Program, we recommend use of environmentally friendly recycled paper. Contact your sales representative for recommended paper.
Machine Types
This machine comes in two models that differ by copy speed. To determine which model you have, see the machine's inside front cover.
Copy speed
Type 1
90 copies/minute (A4
K
×
11"K)
, 8
1
/
2
"
Type 2
105 copies/minute (A4K,
8
1
/
2
"
×
11"K)
11
12
1. What You Can Do with This
Machine
Available Functions
You can use this machine as a copier, printer, or scanner. This machine also has a Document Server function which has File Merge, Insert Printing and On Demand Printing functions.
GXMFPZ2E
Copier Mode
In copier mode you can make basic copies and also copy using more sophisticated techniques, such as reduction/enlargement or combining several originals onto one copy. You can install several options for using sort, staple, and saddle stitch functions.
Printer Mode
You can print documents under various environments.
Scanner Mode
You can use this machine as a network scanner.
It is also possible to e-mail the scanned image as an attached file via the LAN, or
Internet.
13
1
What You Can Do with This Machine
Document Server Mode
You can save the documents from copy and printer functions to the hard disk.
Documents can be printed later, or the machine can be controlled from the computer.
Scanned, copied, or printed documents can be stored on the hard disk, or you can view the document's thumbnails on the computer. The documents can also
be downloaded to the computer.
*1
The stored documents can be viewed, printed, or downloaded using the Web browser. These functions are also available when DeskTopBinder V2 Lite is installed in the computer.
The machine shown below is equipped with options.
14
GXDOCU3E
Note
❒ You can save the following:
• Data from documents scanned using the Auto Document Feeder (ADF), and the exposure glass
• Data sent from a computer
Important
❒ Do not turn off the main power switch when the On indicator is lit or blinking. If you turn it off during an operation, the memory or hard disk might be damaged.
❒ The machine should not be subjected to strong impacts. Strong shocks damage the hard disk or delete stored files.
Available Functions
❖ On Demand Printing
If you save a document in the Document Server, you can print it out at any time using print settings such as duplex and stapling.
❖ File Printing
You can merge and print documents stored in the Document Sever, sent from a computer, or scanned.
❖ Operation from computer
If you install DeskTopBinder V2 Lite on the computer, you can check the contents of stored documents, print copies for confirmation and perform other operations. These operations are also possible using the Web browser.
You can also perform operations on data stored in the Document Server from the computer, rather than from the machine.
Reference
For more detailed information, see the DeskTopBinder V2 Lite manuals.
For more information about the Web browser, see p.52 “Viewing Stored
Documents on the Web Browser” and Network Guide.
1
15
What You Can Do with This Machine
1
User Management
You can limit users of the machine, and restrict certain functions with user codes.
You can limit the user of the key operator tools to the key operator only. See p.69
Using the User Code
The user is requested to enter a registered user code to operate the machine. You can check machine use by each user.
❖ Managing items
• You can set the functions permitted to each user, as shown below.
• You can output list of usage amounts for each user.
The functions you can restrict are as follows:
Function
Copy
Printer
Scanner
Document Server
Limitation
❍
❍
❍
❍
Usage amount management
❍
❍ /Auto program
❍ (manages the number of scannes)
(depending on the mode to
*1
When you print the documents by pressing the {{{{Document Server}}}} key, the copy counter shows the number of copies for the documents stored in copy and Document Server mode, and the print counter shows the number of documents stored in printer mode.
Reference
p.69 “User Code Management” and p.75 “User Codes”
16
Security Functions
The security functions protect the documents from being copied without per-
mission or unauthorized access through the network. See p.141 “Security”.
❖ Security Functions
• Protecting stored documents (setting passwords)
• Protecting data remaining in memory
• Authenticating administrator (setting the key operator code). See p.69
❖ Extended Security Function
By setting a password, documents will be protected from illegitimate access-
es. See p.74 “Extended Security”.
2. Getting Started
Guide to Components
1.
Exposure glass
Place single-page originals here face down for copying.
2.
Auto Document Feeder (ADF)
The ADF automatically feeds a stack of originals one by one.
3.
Control panel
4.
On indicator
This indicator lights when you press the operation switch.
5.
Operation switch
Press when you want to use the machine. The
On indicator lights when this switch is pressed. See
6.
Front cover
Open to remove misfed paper.
ZJBH030N
7.
Paper tray
Place copy paper here.
Tray 1 is a tandem tray where paper on the left side automatically moves to the right when paper there has run out.
8.
Main power switch
Press to turn the main power on or off.
We recommend you only turn this switch off when the machine is not going to be used for an extended period of time (e.g.
over a vacation). See p.24 “Turning On the Power”.
9.
Toner cover
Open to change the toner bottle.
10.
Suspend/Resume switch
Press to momentarily stop copying.
Pressing again resumes the stopped operation.
17
Getting Started
2
ZJBH040E
1.
Ventilation hole
Prevents overheating. Do not obstruct the ventilation hole by placing or leaning an object near it. If the machine overheats, a fault might occur.
18
External Options
External Options
3 4
*2
*1
5
1 2
1.
Finisher
Sorts, stacks, staples, and punches copies
(optional punch unit required)
*1: Finisher upper tray
*2: Finisher shift tray
2.
Interposer
Inserts cover or slip sheets between copies.
3.
A3/11"
×
17" tray unit
Holds A3/11"
×
17" size paper.
Note
❒ If you install the A3/11"
×
17" tray unit on your machine, you cannot use it as a tandem tray.
4.
Multi bypass tray (Tray 7)
This tray can be used the same way as others.
5.
Large Capacity Tray (LCT)
Holds 4,550 sheets of paper.
Other options:
• Punch Unit
• Output Jogger
2
19
2
Getting Started
Control Panel
20
1.
Status indicator
Machine status is described by this indicator. By default, this indicator is turned off. You can select the status indicator lit
or not. See p.63 “Status Indicator”.
Off
Flashing green
Lit green
Flashing red
Lit red
The main power switch is turned off or ready to make copies.
Scanning originals
Copying (ready to scan originals)
Toner has nearly run out.
Paper jam or other malfunction
ZJAS060N
Note
❒ If the status indicator is blinking red, paper jam has occurred in the current copy job. Bring up the current job screen.
2.
{{{{Screen Contrast}}}} knob
Adjusts display panel brightness.
3.
{{{{Language Selection}}}} key
Press to change the language of the display.
4.
{
Press to check settings.
5.
{
Press to make interrupt copies during a copy run. See “Interrupt Copy”, Copy Ref-
erence.
6.
{{{{Energy Saver}}}} key
Switch to and from Energy Saver mode.
7.
{{{{Clear Modes}}}} key
Press to clear previously entered copy job settings.
8.
{{{{Program}}}} key
Press to register or recall a program.
See “Program”, Copy Reference.
9.
{{{{Stop}}}} key
Press to stop a job in progress such as scanning originals, or printing.
10.
{{{{Start}}}} key
Press to start copying, scanning, or printing documents.
11.
{{{{Sample Copy}}}} key
Press to make a single set of copies or prints before starting a long copy run. By checking a sample set and making necessary changes to image quality settings before starting a multiple copy run, you can
save time and paper. See p.46 “Sample copy”.
12.
{{{{Clear}}}} key
Press to delete a number entered.
13.
{{{{#}}}} key
Press to enter a value or confirm a setting.
14.
Number keys
Use to enter the number of copies.
15.
Function keys
Press the appropriate key to select one of the functions.
• Copier
• Document Server
• Printer
• Scanner
16.
Function status indicators
These show the status of the functions.
• Green: active.
• Red: interrupted. Press the function key to change the display, and then follow the displayed instructions.
Control Panel
17.
{
Shows the job list for a copy job or jobs stored in the Document Server.
18.
{
Use this key to set up the next copy job while a copy job or storing data in the
Document Server is in progress.
19.
Indicators
Show errors and machine status.
B: Data In indicator. See p.32 “Multi-Access”.
L: Service Call indicator
x: Misfeed indicator. See p.113 “x
M: Open Cover indicator
d: Add Staple indicator. See p.126 “d
D: Add Toner indicator. See p.111 “D
20.
{{{{Counter}}}} key
Press to see the total number of copies
21.
{{{{User Tools}}}} key
Press to access the User Tools menu where you can customize default set-
tings. See p.57 “User Tools (System Settings)”.
22.
{
Specify the paper tray settings for deliv-
ery. See p.93 “Paper Tray Settings”.
23.
Display panel
Shows operation status, error messages,
and function menus. See p.23 “Display
2
21
2
Getting Started
Note
❒
You can adjust the angle of the control panel.
22
Control Panel
Display Panel
The display panel shows machine status, error messages, and function menus.
Important
❒ A force or impact of more than 30 N (about 3 kgf) will damage the display panel.
The default is to display the screen for copying when you first turn the power on.
The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them.
When you select or specify an item on the display panel, it is highlighted like this: . Keys appearing as cannot be used.
❖ Initial Copy Display
4
3
2
1
5
6
7
2
8
1.
Original mode, Image Density and Special Original mode.
2.
Operational messages.
3.
Operational status.
4.
The number of originals, copies, and printed pages.
5.
You can register up to two frequently used reduce/enlarge ratios other than the fixed reduce/enlarge ratios.
6.
Sort, Stack, Staple or Punch mode.
7.
Functions you can select. Press an item to bring up its function menu e.g. press
[ Reduce/Enlarge ]
to bring up the Reduce/Enlarge menu.
8.
This indicator shows when toner has nearly run out.
23
2
Getting Started
Turning On the Power
This machine has two power switches.
❖ Operation switch (right front side of the exposure glass)
Press to activate the machine. Once the machine has warmed up, you can make copies.
❖ Main power switch (left side of the machine)
When the machine will not be used for an extended period of time, turn off the main power switch.
Note
❒ This machine automatically goes into Low Power mode, or turns itself off if
Turning On the Main Power
A
Make sure the power cord is firmly plugged into the wall outlet.
B
Turn on the main power switch.
Make sure that the main powr indicator lights up.
24
Important
❒ Do not turn off the main power immediately after switching it on. Doing so may result in damage to the hard disk or memory, leading to malfunction.
Turning On the Power
Turning On the Power
A
Press the operation switch to make the On indicator light up.
2
Note
❒ If the power is not turned on when the operation switch is pressed, check the main power switch is on. If off, turn it on.
Turning Off the Power
A
Press the operation switch to make the On indicator go out.
Note
❒ Even if you press the operation switch, the indicator remains lit and blinks in the following cases:
• When communication with external equipment is in progress.
• When the hard disk is active.
Turning Off the Main Power
Important
❒ Do not turn off the main power switch when the On indicator is lit or blinking. Doing so may result in damage to the hard disk or memory, leading to malfunction.
❒ Pull out the power cord after turning off the main power switch. Not doing so may result in damage to the hard disk or memory, leading to malfunction.
A
Make sure the On indicator is unlit.
B
Turn off the main power switch.
Make sure that the main power indicator goes out.
25
2
Getting Started
26
3. Combined Function
Operations
Changing Modes
Note
❒ You cannot switch modes when accessing user tools or during interrupt copying.
❒ The default display is the screen for copying, which appears when you turn the power on. You can change this setting. For details about such settings, see
ZJBH490N
27
Combined Function Operations
Saving Energy
3
If you do not operate the machine for a specified period of time after an operation, or when you press the {{{{Energy Saver}}}} key, the display disappears and the machine goes into Low Power mode. When you press the {{{{Energy Saver}}}} key again, the machine returns to the “Ready” status. In Low Power mode, the machine uses less electricity.
Note
❒
You can change the Panel Off Timer. See p.67 “Panel Off Timer”.
The machine automatically returns to its initial condition when a job is finished, after a specified period of time. This function is called “System Reset”.
Note
❒
You can change the System Reset Timer. See p.67 “System Auto Reset Timer”.
28
The machine automatically turns itself off after a job is finished, after a specified period of time. This function is called “Auto Off”.
Note
❒
You can change the Auto Off Timer. See p.66 “Auto Off Timer”.
❒ Auto Off Timer will not operate in the following cases:
• When a warning message appears
• When the service call message appears
• When paper is jammed
• When the cover is open
• When the “Adding Toner” message appears
• When toner is being added
• When the User Tools or Counter screen is displayed
• When fixed warm-up is in progress
• When printer or other functions are operating
Changing Modes
• When operations have been interrupted during printing
• When the Data In indicator is on or blinking
• When the sample print or confidential print screen is displayed
Job List
In the Job List, you can check and delete the contents of jobs in the print queue and jobs currently printing.
Note
❒ In the Job List, jobs reserved using copy mode and Document Server mode are displayed. When
[ Print Priority ]
in System Settings is set to
[ Job Order ]
, jobs reserved using copy mode, printer mode, Document Server mode, Web browser, DeskTopBinder V2 Lite are displayed.
❒ You can set the length of interval between the end of a job and the start of a
new job with the User Tools. See p.65 “Time Interval between Printing Jobs”.
Even if you have set the interval, you can start printing a job before the set time has elapsed by pressing
[ Start Printing ]
.
Reference
For setting the time interval, see p.65 “Time Interval between Printing Jobs”.
For setting Web browser, see Web browser's Help menu, and for setting
DeskTopBinder V2 Lite, see the manuals.
Checking the list
A
Press the {{{{Job List}}}} key.
3
The job list appears.
29
Combined Function Operations
B
Select the number of the job you want to check.
3
The icons below show the operation mode of stored documents.
Job printed using copy mode.
Job printed using printer mode.
Job printed using Document
Server mode.
Job printed using DeskTop-
Binder V2 Lite
Job printed using Web browser.
Note
❒ If more than ten jobs are registered, press
[
U
]
or
[
T
]
to scroll the screen.
C
Press
[ Detail ]
.
D
Check the contents of the list.
E
Press
[ OK ]
.
The display returns to the job list menu.
Changing the order of jobs
A
Press the {{{{Job List}}}} key.
B
Select the number of the job you want to change the order.
Note
❒ You can change the order of jobs only in standby mode.
C
Press
[ Change Order ]
.
D
Change the order using
[
U
E
Press
[ OK ]
.
U
]
or
[
T
]
.
30
Deleting jobs
A
Press the {{{{Job List}}}} key.
The job list appears.
B
Select the number of the job to be deleted.
Note
❒ You can delete a job during printing.
C
Press
[ Delete Job ]
.
D
Press
[ Yes ]
.
The display returns to the job list menu.
Changing Modes
3
31
3
Combined Function Operations
Multi-Access
You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously like this is called “Multi-Access”.
This allows you to handle jobs efficiently, regardless of how the machine is being used. For example:
• While making copies, you can scan documents to store in the Document Server.
• While printing documents saved in the Document Server, the machine can receive print data.
• While printing print data, you can set coppying operations.
Note
❒
You can set the priority of functions, see p.63 “Print Priority”. As default, the
“Display Mode” is set to first priority.
The tables on the following pages show sample operations for when “Print Pri-
ority” is set to “Interleave”. See p.63 “Print Priority”.
|: Simultaneous operations are available.
$: Operation is enabled when the relevant function key is pressed and remote switching (of the scanner) is done.
❍ : Operation is enabled when the {{{{Interrupt}}}} key is pressed to interrupt the current operation.
→
: Operation is performed automatically once the current operation ends.
×
: The operation must be started once the current operation ends. (Simultaneous operations are not available.)
32
Mode after you select Printer
Multi-Access
Mode before you select
Operations for copying
× × ×
❍ ❍ | | | $ $ $ $
Stapling
| |
→
Sort
Operations for copying ❍ ❍ ❍
× ×
| | |
× × × ×
Copying ❍ ❍ ❍
× ×
|
→ → × × × ×
$
|
|
|
×
|
× →
Data reception
Sort print
Stapling
| | | | |
→ → →
| | | |
| | |
❍ ❍ |
→ →
| | | |
|
→
|
|
→ →
| | | |
Operations for scanning $ $ $ ❍ ❍ | | |
× ×
$ $
Scanning
× × × × ×
| | |
× × × ×
Operations for Document
Server
Scanning a document to store in Document Server
Printing from Document
Server
$ $ $ ❍ ❍ | | | $ $
× ×
$
× ×
❍ ❍ | | | $
× × ×
$
|
❍ ❍ | | | | | |
×
|
|
| |
| |
$ |
×
|
×
|
33
3
Combined Function Operations
Mode after you select Printer
3
Mode before you select
Printing from Document
Server
|
| | | | | | | | | | |
×
Printing from Document
Server
|
| | | | | | | | | | |
×
*2
*3
*4
*5
*1
Simultaneous operations are only available after the preceding job documents are all scanned and
[ New Job ]
appears.
You can scan a document after the preceding job documents are all scanned.
During stapling, printing automatically starts after the current job.
Stapling is not available.
Simultaneous operations are possible when you press
[ New Job ]
.
Note
❒ Stapling cannot be used at the same time for multiple functions.
34
4. Document Server
Relationship between Document Server and Other Functions
The following table describes the relationship between the Document Server and other machine functions.
Function name
Copier
Printer
Scanner
From where documents are stored
Copier/Document Server
Personal computer
Scanner
Displaying a
Enabled
Enabled
Printing stored
Enabled
Enabled
Disabled
Sending document
Disabled
Disabled
*1
*2
*3
*4
You can also display stored documents from a Web browser. See p.52 “Viewing
Stored Documents on the Web Browser”.
uments can also be printed from your computer.
You can display stored documents from scanner mode. See “Viewing a List of Stored
Files”, Scanner Reference.
You can e-mail stored documents from scanner mode. See “Using E-mail with the
Document Server”, Scanner Reference.
35
Document Server
Document Server Display
❖ Document Server Main Display
4
2
1
8
6
5
7
3
4
ZJBS100N
1.
Operating status and messages.
2.
The title of the currently selected screen.
6.
Icons to show the operation mode. is appeared when setting the password.
3.
The numbers of originals, copies, and printed pages.
7.
Pressing
[ Order ]
displays the documents in the selected order.
4.
The operation keys.
5.
The stored operation mode.
8.
Press a desired key, and the documents are sorted in the order of the pressed key.
The icons below show the operation mode when documents stored in the
Document Server.
Function
Icon
Copier Printer
--
Scanner
36
Using the Document Server
Using the Document Server
Storing Data
❖ File Name
Saved documents will automatically be named “COPY0001”, “COPY0002”.
You can change assigned file names.
❖ User Name
You can register user names to distinguish the person or department that saved the documents. To assign a user name, you can register it using the name assigned to the user code or entering the name.
Reference
For more information about user codes, see p.75 “User Codes”.
❖ Password
You can set a password for saved documents, and use it to prevent others printing them. When a password is set for the documents, appears against the document name.
Reference
To store documents in a mode other than Document Server mode, see References for the respective functions.
Important
❒ Data stored in the machine might be lost if some kind of failure occurs. The manufacturer shall not be responsible for any damage that might result from loss of data. For long-term storage of data, we recommend use of DeskTop-
Binder V2 Lite. For more information, contact your local manufacture.
Note
❒ Data stored in the Document Server is set to be deleted after 3 days (72 hours) by the factory default setting. You can specify the period after which the
stored data is deleted automatically. See p.73 “Auto Delete File” .
4
37
Document Server
A
Press the {{{{Document Server}}}} key.
4
ZJAS343N
B
Press
[ Scan Original ]
when the list appears.
C
Enter a file name, user name, or password if necessary.
Note
❒ If you do not register a file name, one is automatically assigned.
Reference
p.39 “To register or change a user name”
p.41 “To set or change a password”
D
Place originals.
Reference
For more information about types of originals that can be placed and how to place them, see Copy Reference.
38
Using the Document Server
E
Make any desired settings.
Reference
For setting of scanning that you can use, see p.53 “Functions Available in
For settings of scanning, see Copy Reference.
F
Press the {{{{Start}}}} key.
The document is saved in the Document Server.
Note
❒ To stop scanning, press the {{{{Stop}}}} key. To resume a paused scanning job, press
[ No ]
in the confirmation dialog box. To delete saved images and cancel the job, press
[ Yes ]
.
❒ When a password has been set for the document, enter it, and then press
[ OK ]
.
❒ Saved documents appear on the “Select Files to Print” display. If it is not displayed, press
[ Scanning Finished ]
.
To register or change a user name
A
Display the “Stored File” display.
B
Press
[ User Name ]
.
If user names have already been registered, the “Change User Name” display appears. To use an unregistered user name, press
[ Non-programmed Name ]
.
Reference
39
4
4
Document Server
If registered user names are used
A Select a registered user name from the list, and then press
[ OK ]
.
To change your user name to an unregistered user name, proceed to the next step.
Reference
p.75 “Registering a New User Code”
If there are no registered user names
A Enter the new user name, and then press
[ OK ]
.
B Enter the user name, and then press
[ OK ]
.
Note
❒ You can type up to 20 characters for user name.
Reference
If no registered user names are used
A Press
[ Non-programmed Name ]
.
B Enter the new user name, and then press
[ OK ]
.
Reference
To change a file name
A
Bring up the “Stored File” display.
B
Press
[ File Name ]
.
40
The “Change File Name” display appears.
C
Press
[ Delete All ]
to delete the previous file name.
Note
❒ You can also use
[ Backspace ]
to delete unnecessary characters.
Using the Document Server
D
Enter a new file name, and then press
[ OK ]
.
Note
❒ A string of up to 20 characters can be entered as a file name. Note that only
16 characters of each file name will appear in the document list.
Reference
To set or change a password
A
Bring up the “Stored File” display.
B
Press
[ Password ]
.
C
Enter the password using the number keys (four-digits), and then press
[ OK ]
or the {{{{#}}}} key.
4
Changing the File Name, User Name, or Password
A
Press the {{{{Document Server}}}} key.
B
Select the document for which the user name, file name, or password is to be changed.
Note
❒ If a password has already been set for the document, enter it, and then press
[ OK ]
.
41
Document Server
C
Press
[ Edit File ]
.
D
Press
[ Change File Name ]
,
[ Change User Name ]
, or
[ Change Password ]
.
4
E
Enter the new file name, user name, or password using the letter keys or number keys, and then press
[ OK ]
.
Reference
p.39 “To register or change a user name”
p.41 “To set or change a password”
F
Press
[ OK ]
.
To Check Details of Stored Documents
A
Press the {{{{Document Server}}}} key.
B
Select the document for which you want to display detailed information.
Note
❒ If a password has been set for the document, enter it, and then press
[ OK ]
.
C
Press
[ Detail ]
.
Detailed information about the document is displayed.
42
Note
❒ If you have selected several documents, use of each.
[
U
]
and
[
T
]
to view the details
❒ Press
[ OK ]
. The “Select Files” display appears.
Using the Document Server
Searching for Stored Documents
You can use either
[ Search by User Name ]
or
[ Search by File Name ]
to search for documents stored on the Document Server. You can also list stored documents in the order you prefer.
Note
❒ If you install DeskTopBinder V2 Lite on the computer, you can search and rearrange documents from the computer.
Reference
For more detailed information, see the DeskTopBinder V2 Lite manual.
To search by user name
A
Press the {{{{Document Server}}}} key.
B
Press
[ Search ]
.
C
Press
[ Search by User Name ]
.
Note
❒ If you also press
[ Search by File Name ]
, you can enter the file name simultaneously.
D
To specify a registered user name, select the user name from the displayed list, and then press
[ OK ]
.
Note
❒ To specify an unregistered user name, follow the procedures below.
E
To specify an unregistered user name, press
[ Non-programmed Name ]
, enter the name, and then press
[ OK ]
.
Reference
F
Press
[ OK ]
.
Only files beginning with the name entered appear in the “Select Files to
Print” display.
Note
❒ To display all files saved in the Document Server, press
[ File List ]
.
4
43
4
Document Server
To search by file name
A
Press the {{{{Document Server}}}} key.
B
Press
[ Search ]
.
C
Press
[ Search by File Name ]
.
Note
❒ If you also press
[ Search by User Name ]
, you can enter the user name simultaneously.
D
Enter the file name, and then press
[ OK ]
.
E
Press
[ OK ]
.
Only files beginning with the name entered appear in the “Select Files” display.
Reference
Note
❒ To display all files saved in the Document Server, press
[ File List ]
.
Printing Stored Documents
You can print documents stored in the Document Server with the procedures below.
Note
❒ You can print stored documents from a network computer with the Web browser. For details about how to start the Web browser, see Network Guide.
Printing from the list
A
Press the {{{{Document Server}}}} key.
B
Select the document to be printed.
44
Using the Document Server
Note
❒ If a password has been set for the document, enter the password, and then press
[ OK ]
.
❒ You can select up to 30 documents.
❒ If sizes, resolutions or quality of selected documents are not the same, the documents may not be printed.
❒ If you want to change the order of printing, cancel the selection, and select documents in the desired order.
❒ If you press
[ Delete File ]
, selection of all documents will be canceled.
❒ When multiple documents are printed at the same time, print settings made for the document printed first are applied to all other documents.
C
Enter the required number of copies using the number key.
Note
❒ Up to 9999 can be entered.
D
Press the {{{{Start}}}} key.
Change the print settings when printing
A
Select the document to be printed.
B
Press
[ Print Settings ]
.
The “Print Settings” display appears. User names, file names, and print order of documents appear.
Note
❒ The print settings made for printing in copier or printer mode are stored by pressing
[ Save Print Settings ]
, and applied to the next printing.
❒ When multiple documents are printed at the same time, print settings made for the document printed first are applied to all other documents.
❒ When you press
[ Save Print Settings ]
, the changed print settings and the number of print are stored.
❒ If you print more than one set using the sort function, you can check the
print result by printing out only the first set. See p.46 “Sample copy”.
❒ If you select multiple files, you can confirm file names or print order you selected in step
A by scrolling through the list with
[
T
]
and
[
U
]
.
❒ Press
[ File List ]
to return to the “File List” display.
C
Enter the required number of copies using the number keys.
Note
❒ Up to 9999 can be entered.
4
45
4
Document Server
D
Press the {{{{Start}}}} key.
The machine starts printing.
Stopping printing
A
Press the {{{{Stop}}}} key.
B
Press
[ Stop ]
.
Changing the number of copies during printing
Note
❒ The number of copies can only be changed when the sort function is selected in print settings.
A
Press the {{{{Stop}}}} key.
B
Press
[ Change Quantity ]
.
C
Use the number keys to enter a new number of copies.
D
Press the {{{{#}}}} key.
E
Press
[ Continue ]
.
Printing restarts.
Preset copy
You can set the next job while printing a document stored in the Document Server.
Reference
For details about settings, see “Preset Job”, Copy Reference.
Sample copy
If you print multiple sets using the sort function, you can check the print order or print settings are correct by printing out only the first set using the {{{{Sample
}
Note
❒ This function can be used only when the sort function is selected.
46
Using the Document Server
A
Select the document to be printed.
Note
❒ If a password has been set for the document, enter it, and then press
[ OK ]
.
❒ You can search for a document using
[ Search by User Name ]
or
[ Search by File
Name ]
. See p.43 “Searching for Stored Documents”.
❒ You can sort document names in the list by user name, file name, or date.
To sort the documents, press
[ User Name ]
,
[ File Name ]
, or
[ Date/Time ]
.
❒ To cancel a document selection, press the highlighted document again.
B
Check the print settings.
4
C
Press the {{{{Sample Copy}}}} key.
The first set is printed.
D
Press
[ Print ]
.
Printing restarts.
Note
❒ Press
[ Suspend ]
to cancel printing and return to the Print Settings menu where you can change the settings.
47
4
Document Server
Print Selected Pages
You can print the first page or selected pages of the document selected in the Select Files to Print display to check content.
A
Select the document to be printed.
Note
❒ If a password has been set for the document, enter it, and then press
[ OK ]
.
❒ You can search for a document using
[ Search by User Name ]
or
[ Search by File
Name ]
. See p.43 “Searching for Stored Documents”.
❒ You can sort document names in the list by user name, file name, or date.
To sort documents, press
[ User Name ]
,
[ File Name ]
, or
[ Date/Time ]
.
❒ To cancel a document selection, press the highlighted document again.
B
Press
[ Print Selected Page ]
.
Printing the first page
You can print only the first page of the selected document to check content. If two or more documents are selected, the first page of each is printed.
A Press
[ 1st Page Only ]
.
Printing the specified pages
You can print specified pages of the selected document to check content.
Limitation
❒ You cannot print specified pages if two or more documents are selected.
A Press
[ Specify Page ]
.
B Enter the first page number to be printed using the number keys.
C Press
[ Page to Page ]
.
D Enter the last page number to be printed using the number keys.
C
Press the {{{{Start}}}} key.
48
Using the Document Server
Edit File
Combining Files
You can combine two or more files stored in the Document Server.
Follow the procedure below to combine files.
Note
❒ You cannot recover the original files from the new file.
❒ You cannot combine files if they are currently being used by another function.
❒ You can combine up to 30 files.
A
Press the {{{{Document Server}}}} key.
B
Select documents you want to combine.
Note
❒ If the password has been set for the document, enter it, and then press
[ OK ]
.
❒ The files are combined in the order of being selected.
❒ The print settings for the file selected first are stored.
C
Press
[ Edit File ]
.
4
D
Press
[ Combine Files ]
.
E
Enter the new file name.
Note
❒
For setting the file name, see p.40 “To change a file name”.
❒ If you do not set the file name, the name of the file selected first will be the name of the combined file.
F
Press
[ OK ]
.
49
4
50
Document Server
Inserting Documents
You can insert a file into files already stored in the Document Server.
Follow the procedure below to insert a file.
Note
❒ You cannot recover the original file from the new file.
❒ You cannot insert files into a file that is currently being used by another function.
A
Press the {{{{Document Server}}}} key.
B
Select the document to be inserted in.
Note
❒ If a password has been set for the document, enter it, and then press
[ OK ]
.
C
Press
[ Edit File ]
.
D
Press
[ Insert File ]
.
E
Select the document you want to insert into.
F
Enter the page number to insert the file using the number keys.
G
Press
[ Before Specified Page ]
or
[ After Specified Page ]
.
H
Press
[ OK ]
.
Deleting Pages
Follow the procedure below to delete pages from a file stored on the Document
Server.
Preparation
To check the page numbers, print the file. See p.44 “Printing Stored Documents”.
A
Press the {{{{Document Server}}}} key.
B
Select the document containing the pages you want to delete.
Note
❒ If a password has been set for the document, enter it, and then press
[ OK ]
.
C
Press
[ Edit File ]
.
D
Press
[ Delete Pages ]
.
E
Enter the number of the page you want to delete using the number keys.
Using the Document Server
F
If you want to delete a series of pages, press
[ Page to Page ]
, and then enter the number of the last page you want to delete.
Note
❒ If you want to delete only one page, proceed to step
G
❒ If you enter the last page number, the whole file will be deleted.
G
Press
[ OK ]
.
H
Press
[ Yes ]
in the confirmation dialog box.
Deleting Stored Documents
Important
❒ You can store up to 3,000 documents in the Document Server. No more documents can be stored when there are 3,000 documents in the Document Server. You should delete unnecessary documents.
Note
❒
You can delete all stored documents at once with User Tools. See p.73 “Delete
❒ You can delete stored documents from a network computer using the Web browser. For details about how to start the Web browser, see Network Guide.
A
Press the {{{{Document Server}}}} key.
B
Select the document to be deleted.
Note
❒ If a password has been set for the document, enter it, and then press
[ OK ]
.
❒
You can delete multiple documents at once. See p.73 “Delete All Files”.
❒ You can search for a document by user name or file name, using
[ Search by
User Name ]
or
[ Search by File Name ]
respectively. See p.43 “Searching for
❒ You can sort document names in the list by the user name, file name, or date. To sort documents, press
[ User Name ]
,
[ File Name ]
, or
[ Date/Time ]
.
❒ If you cannot find the document using its name, you can print the first
page of a document to check its contents. See p.48 “Print Selected Pages”.
❒ Press the selected line again to cancel the print job.
C
Press
[ Delete File ]
.
D
Press
[ Yes ]
to delete the document.
4
51
Document Server
4
Viewing Stored Documents on the Web Browser
Reference
For settings of the Web Browser, see Network Guide. For details about the Web
Browser, see Help menu.
A
Start the Web browser.
B
Enter “http:// (the IP address of this machine) /” in the [Address] box.
The top page appears on the Web browser.
C
Click
[ Document Server ]
.
The Document Server File List appears.
Note
❒ The Document Server File List can be displayed without showing thumbnails. Click
[ Details ]
.
D
Click the Properties icon of the document you want to check.
The information of that document appears.
E
Confirm the content of the document.
Note
❒ To enlarge the preview of the document, click
[ Preview ]
.
Downloading Stored Documents
52
Note
❒ An option is required to download documents stored in copier or printer mode.
A
Start the Web browser.
B
Enter “http:// (the IP address of this machine) /” in the [Address] box.
The top page appears on the Web browser.
C
Click
[ Document Server ]
.
The Document Server File List appears.
D
Click the Properties icon of the document you want to download.
Note
❒ The Document Server File List can be displayed as thumbnails. Click
[ Thumbnail ]
.
E
Select PDF, JPEG, or Multi-pageTIFF as the file format by clicking one of the icons.
Functions Available in Document Server Mode
Functions Available in Document Server
Mode
Functions that you can use during scanning or printing documents in Document
Server mode are as shown below.
Function Web Browser
Batch Mode
Mixed Sizes
Custom Size Originals
SADF Mode
Thin Mode
Face Up
Auto Image Density
Dark Background
Manual Image Density
Original Type Setting
Number of Sets
Program
Auto Paper Select
Manual Paper Select
Reduce/Enlarge
Create Margin
Zoom
Auto Reduce/Enlarge
Size Magnification
Directional Magnification (%)
Directional Size Magnification (inch)
Sort
Stack
Staple
Punch
1 Sided
→
2 Sided/2 Sided
→
2 Sided
1 Sided Combine
2 Sided Combine
❍
❍
×
×
×
×
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
Key Display
Scanning Printing
×
×
×
×
×
×
×
×
×
×
❍
×
×
❍
❍
×
❍
❍
❍
❍
❍
❍
❍
❍
×
×
×
❍
×
×
×
×
×
×
×
❍
❍
❍
❍
❍
—
—
—
—
—
—
—
❍
—
—
—
—
—
—
—
—
❍
—
—
—
—
—
—
❍
4
53
4
Document Server
Function
Book
→
1 Sided
Book
→
2 Sided
2 Sided
→
1 Sided
1 Sided
→
Booklet
2 Sided
→
Booklet
1 Sided
→
Magazine
2 Sided
→
Magazine
Mix 1 & 2 Sided
Specify Pages to Print in Duplex
Repeat
Double Copy
Centering
Cornering
Scanning Position
Border Erase
Center Erase
Center/Border Erase
3 Edges Full Bleed
Inside Erase
Outside Erase
Margin Adjustment
Background Numbering
Preset Stamp
User Stamp
Date Stamp
Stamp Text
Page Numbering
Covers
Designate
Chapter
Designation Sheet Copy
Blank Slip Sheets
Slip Sheets
54
❍
❍
❍
×
×
×
×
×
❍
❍
×
❍
❍
×
×
×
×
×
×
×
×
×
×
×
×
×
Scanning
×
×
×
×
Key Display
Printing
❍
❍
❍
❍
×
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
×
❍
×
❍
❍
❍
×
×
×
×
❍
×
×
❍
Web Browser
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
—
❍
—
❍
❍
❍
—
—
—
—
❍
—
—
❍
Functions Available in Document Server Mode
Note
❒ “Cornering” and “Specify Pages to Print in Duplex” are enabled only in Document Server mode.
❒ You can select the printing position from eight types using “Cornering” when you print a document stored in the Document Server.
❒ You can print the specified pages of documents stored in the Document Server using “Specify Pages to Print in Duplex”.
4
55
4
Document Server
Settings for the Document Server
❖ Copier/Document Server Features (See p.62 “General Features”, Copy Reference.)
General Features
Items
Function: Scanning
Function: Printing
Default
--
--
❖ System Settings (See p.62 “General Features”, p.66 “Timer Setting”, and p.69 “Key
Operator Tools”.)
General Features
Timer Setting
Key Operator Tools
Items
Warm Up Notice
Copy Count Display
Output: Document Server
Paper Tray Priority: Copier
Copier/Document Server
Auto Reset Timer
Auto Delete File
Delete All Files
Password Management for
Stored Files
Default
ON
Up
OFF
Tray 1
60 seconds
After 3 days
--
Do not Unlock
56
5. User Tools (System Settings)
User Tools Menu (System Settings)
$ These items must be set to use the function. Be sure to set them before using the corresponding function.
❍ These items must be set if required.
❖ General Features (See p.62 “General Features”.)
Default
Panel Tone
Warm Up
Notice
Copy Count
Display
Medium
ON
Up
❍
❍
Function
Priority
Print Priority
Copier
Function Reset
Timer
Display Mode
3 seconds
Interleave Print 10 sheet(s)
Status Indicator ON
Screen Color
Setting
B&G
Output Tray
Setting
Output: Copier
❍
❍
❍
According to
Function Setting
❍
*
Not Registered
❍
*
Not Registered Output:
Document Server
Output: Printer
Paper Tray
Priority: Copier
Paper Tray
Priority: Printer
*
Not Registered
Tray1
Tray1
Job List Display
Time
Time Interval between
Printing Jobs
15 seconds
3 seconds
❍
Copier/
Document Server
❍
Printer
❍
❍
❍
❍
❍
Scanner
❍
❍
57
5
User Tools (System Settings)
Default
ADF Original
Table Elevation
When original is
Set
ADF Feed Speed Normal
Optimum for
Thick Paper
Off
<F/F4> Size
Setting
8
1
/
2
×
13
Copier/
Document Server
❍
Printer
❖ Timer Setting (See p.66 “Timer Setting”.)
Energy Saver
Timer
Default
Auto Off Timer 90 minutes
(Type 2: 120 minutes)
15 minutes
Panel Off Timer 1 minute
System Auto
Reset Timer
60 seconds
60 seconds Copier/
Document
Server Auto
Reset Timer
Scanner Auto
Reset Timer
60 seconds
Set Date
Set Time
Weekly Timer
Code
Weekly Timer:
Monday –
Sunday
--
--
Off
--
❍
❍
❍
Copier
❍
❍
$
$
❍
❍
Printer
❍
❍
❍
❖ Interface Settings (See Network Guide.)
❖ File Transfer (See Network Guide.)
Scanner
Scanner
❍
❍
❍
❍
❍
❍
58
User Tools Menu (System Settings)
❖ Key Operator Tools (See p.69 “Key Operator Tools”.)
User Code Management
Default
OFF (
[ Auto Program ]
for printer mode only)
OFF Key Counter
Management
External change
Unit Management
Key Operator
Code
Display User
Code
Display/Print
Counter
Display/Clear/
Print Counter per
User Code
Print Address
Book
Password Management for
Stored Files
Key Operator's
E-mail Address
Machine E-mail
Address
AOF
(Always ON)
Extended
Security
--
OFF
Do not Display
--
--
--
Address Book
Management
Address Book:
Program/Change/
Delete Group
Address Book:
Change Order
Address Book:
Edit Title
--
--
--
--
Select Title Title 1
Auto Delete File After 3 days
Delete All Files --
--
--
ON
Off
❍
❍
❍
❍
❍
❍
❍
❍
❍
Do not Unlock ❍
Copier
❍
❍
❍
❍
❍
Printer
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
Scanner
❍
❍
❍
❍
❍
❍
❍
❍
❍
59
5
5
User Tools (System Settings)
Accessing User Tools (System Settings)
This section is for key operators in charge of this machine. You can change or set default settings.
Note
❒ Setting operations with the user tools are done in a completely different mode from that of ordinary operations. Be sure to return to the normal operating
mode when you finish making settings. See p.61 “Exiting User Tools”.
❒ Any changes you make with User Tools remain in effect even if the main power switch or operation switch is turned off, or the {{{{Clear Modes}}}} key is pressed.
Changing the Default
Note
❒ When the key operator code has been set, the key operator code input screen appears when you attempt to change the initial settings. Enter the registered
key operator code. For details about key operator codes, see p.69 “Key Operator Tools”.
A
Press the {{{{User Tools}}}} key.
ZJBS050N
User Tools Main Menu is displayed.
B
Press
[ System Settings ]
.
60
The System Settings screen is displayed.
Accessing User Tools (System Settings)
C
Select an item you want to set.
Reference
p.57 “User Tools Menu (System Settings)”
D
Change the default following the instructions on the display, and then press
[ OK ]
.
Exiting User Tools
A
After changing User Tools settings, press
[ Exit ]
on the User Tools Main
Menu.
User Tool changes are complete, and the machine is ready to copy.
Note
❒ You can also exit User Tools by pressing the {{{{User Tools}}}} key.
5
61
5
User Tools (System Settings)
Settings You Can Change with User Tools
Reference
To access User Tools, see p.60 “Accessing User Tools (System Settings)”.
General Features
❖ Panel Tone
The beeper (key tone) sounds when a key is pressed.
Note
❒ Default: Medium
❖ Warm Up Notice (Copier/Document Server)
Specify whether or not the beeper sounds when the machine becomes ready for copying after Low Power mode is deactivated, or the power is turned on.
Note
❒ Default: ON
❒ If the “Panel Tone” setting is “OFF”, the beeper does not sound, whatever the “Warm Up Notice” setting.
❖ Copy Count Display (Copier/Document Server)
The copy counter can be set to show the number of copies made (count up) or the number of copies remaining (count down).
Note
❒ Default: Up (count up)
❖ Function Priority
You can specify the mode to be displayed immediately after the operation switch or System Reset mode is turned on.
Note
❒ Default: Copier
62
Settings You Can Change with User Tools
❖ Print Priority
Print priority is given to the mode selected.
Reference
Note
❒ Default: Display mode
❒ When the optional finisher is installed, you can specify an output tray to which documents are delivered. For more information about how to specify an output tray for each function, see the following descriptions:
• p.65 “Output: Document Server”
❖ Function Reset Timer
You can set the length of time the machine waits before changing modes
when using the multi-access function (see p.32 “Multi-Access”). This is useful
if you make many copies and you have to change the settings for each copy.
If you set a large value, you can prevent jobs from other functions interrupting the copy job.
Note
❒ Default: 3 seconds
❒ The Function Reset Timer setting is ignored if “Interleave” is set for “Print
Priority” (see p.63 “Print Priority”).
❒ When you select “Set Time”, enter the time (3–30 seconds in 1 second increments) using the number keys.
❖ Interleave Print
You can set the timing for functions to switch when
[ Print Priority ]
has been set to
[ Interleave ]
.
Note
❒ Default: 10 sheets
❒ Depending on printing time, set values may change.
❒ The timing for functions can be set from 1 to 20 sheets.
❖ Status Indicator
You can specify whether the statue indicator shows the machine status or not.
Note
❒ Default: ON
5
63
5
User Tools (System Settings)
❖ Screen Color Setting
You can select the screen color among from four types: Blue & Green Type,
Blue & Purple Type, Green Type, or Gray Type.
Note
❒ Default: Blue & Green Type
❖ Output Tray Setting
You can set the way or timing for switching the output tray.
• Output Tray
You can set the way for switching the output tray from According to Function Setting or Auto Change.
Note
❒ Default: According to Function Setting
❒ Auto Change can be used when Print Priority is set to Job Order. See
• Change Output Tray
You can set the timing for switching the output tray, when the Output
Tray has been set to Auto Change, from When Tray is Full or Per Job.
Note
❒ Default: When Tray is Full
❖ Output: Copier
You can specify a tray to which documents are delivered.
64
Note
❒ Default: Not Registered
Settings You Can Change with User Tools
❖ Output: Document Server
You can specify a tray to which documents are delivered.
Note
❒ Default: Not Registered
❒
For details about output trays, see p.64 “Output: Copier”.
❖ Output: Printer
You can specify a tray to which documents are delivered.
Note
❒ Default: Not Registered
❒ The output trays set on the printer driver have priority over the output tray specified above.
❖ Paper Tray Priority:Copier (Copier/Document Server)
You can specify the paper tray for delivery.
Note
❒ Default: Tray 1
❖ Paper Tray Priority:Printer (Printer)
You can specify the paper tray for delivery.
Note
❒ Default: Tray 1
❖ Job List Display Time
You can set the length of time the job list screen is displayed before automatically returning to the default screen.
Note
❒ Default: 15 seconds
❒ When you select “On”, enter the time from 10 to 999 seconds in 1 second increments using the number keys.
❖ Time Interval between Printing Jobs
You can set the length of interval between the end of a job and the start of a new job.
Note
❒ Default: 3 seconds
❒ If you select “Set Time”, enter the time, 0 - 999 seconds (in 1 second increments), using the number keys.
❖ ADF Original Table Elevation
You can set the timing for elevating the ADF original table.
Note
❒ Default: When original is set
65
5
5
User Tools (System Settings)
❖ ADF Feed Speed
You can specify the speed at which the original is fed into the ADF.
Note
❒ Default: Normal
❖ Optimum for Thick Paper
When using thick paper, you can slow down the printing speed to give time for fixing the image.
❖ <F/F4> Size Setting
You can specify the paper size for F/F4.
Note
❒ Default: 8
1
/
2
×
13
Timer Setting
❖ Auto Off Timer
The machine turns off automatically to conserve energy after a specified amount of time has passed following job completion. This function is called
“Auto Off”. The machine status after Auto Off operation is called “Off mode” or “Sleep mode”.
For Auto Off Timer, specify the time to elapse before Auto Off is activated.
Note
❒ Default: 90 minutes (Type 2: 120 minutes)
❒ Auto Off Timer function will not operate if an error message appears.
❒ The time can be set from 10 seconds to 240 minutes using the number keys.
❖ Energy Saver Timer
Set the amount of time the machine waits before switching to Low Power mode after copying has finished or the last operation is performed.
Note
❒ Default: 15 minutes
❒ The time can be set from 10 seconds to 240 minutes using the number keys.
66
Settings You Can Change with User Tools
❖ Panel Off Timer
Set the amount of time the machine waits before switching the panel off after copying has finished or the last operation is performed.
Note
❒ Default: 1 minute
❒ The warm up time for making a copy from standby mode is 5 seconds.
❒ The interval time can be set from 10 seconds to 240 minutes using the number keys.
❖ System Auto Reset Timer
The System Auto Reset Timer setting automatically switches to the screen of the function set in Function Priority. This happens if no operations are performed or when an interrupted job is cleared. This setting sets the system re-
set interval. See p.62 “Function Priority”.
Note
❒ Default: 60 seconds
❒ The time can be set from 10 to 999 seconds in 1 second increments using the number keys.
❖ Copier/Document Server Auto Reset Timer (Copier/Document Server)
Specifies the time to elapse before copier and Document Server functions are reset.
Note
❒ Default: 60 seconds
❒ If “OFF” is selected, the machine will not automatically switch to the user code entry screen, and you will not be able to restrict who uses the machine.
❒ The time can be set from 10 to 999 seconds in 1 second increments using the number keys.
❖ Scanner Auto Reset Timer (Scanner)
Specifies the time to elapse before the scanner function is reset.
Note
❒ Default: 60 seconds
❒ If “OFF” is selected, the machine will not automatically switch to the user code entry screen, and you will not be able to limit who uses the machine.
❒ The time can be set from 10 to 999 seconds in 1 second increments using the number keys.
5
67
5
User Tools (System Settings)
❖ Set Date
Set the date for the copier's internal clock.
Note
❒ To change between year, month, and day, press
[
←
]
and
[
→
]
.
❒ Enter the year, month, and day using the number keys.
❖ Set Time
Set the time for the copier's internal clock.
Note
❒ Enter the time in 24-hour system (in 1 second increments).
❒ To change between hours, minutes, and seconds, press
[
←
]
and
[
→
]
.
❒ Enter the hours, minutes, and seconds using the number keys.
❖ Weekly Timer Code
Set an eight-digit code to turn the main power on and off at the time set in
“Weekly Timer”.
Note
❒ Default: OFF
❒ If “ON” is selected, enter the Weekly Time Code with number keys. Not doing so may result in the machine being disabled, even if the power is turned on.
❖ Weekly Timer: Monday-Sunday
Set the power on and off timer using the number keys.
Note
❒ Enter the time in 24-hour system (in 1 second increments).
❒ Enter the hour and minute using the number keys.
68
Settings You Can Change with User Tools
Key Operator Tools
The key operator must set the following items. For settings or more information, contact the key operator.
Recommended to use Key Operator Code. See p.69 “Key Operator Code”.
❖ User Code Management
Allows you to restrict who uses the machine by setting codes for users.
User codes must be registered for user code management. See p.75 “User
Note
❒ Default: Copier/OFF, Document Server/OFF, Printer/Auto Program, Scan-
ner/OFF
❒ By using “Auto Program” for the printer, you can keep a print log for each user code entered from the driver.
❖ Key Counter Management
Use the key counter to specify whether users are restricted or not.
Note
❒ Default: Copier/OFF, Document Server/OFF, Printer/OFF, Scanner/OFF
❖ External Charge Unit Management
You can set whether to use the key operator code.
Note
❒ Default: Copier/Off, Document Server/Off, Scanner/Off, Printer/Off
❖ Key Operator Code
If you want to use the key operator code, register the code.
Note
❒ Default: OFF
❒ If you select ON, enter the key operator code (max. eight-digits) using the number keys, and then select Part of Initial Settings, All Initial Settings or
All Functions to set the access limit.
• If you selected Part of Initial Settings
A key operator code is only required for the Timer Setting, Key Operator Tools initial settings. MENU PROTECT will be set for
CHANGE/CONTROL in the printer initial settings. If you set MENU
PROTECT, you can set the key operator code in a part of the printer initial settings. See “Printer Features Parameters”, Printer Reference 2.
• If you selected All Initial Settings
A key operator code will be required to access all the items in the System Settings, Copier/Document Server functions, Printer functions, and Scanner functions.
69
5
User Tools (System Settings)
5
70
• If you selected All Functions
A key operator code is required for all functions. When you turn the power on, you have to enter the key operator code to use the machine.
❒ If you set the key operator code, you will need to enter it to access the Key
Operator Code screen.
❖ Display User Code
You can have entered user codes displayed.
Note
❒ Default: Do not display
❒ When Do not display is selected, the entered user code will not appear but
“p” appears instead.
❒ When Display is selected, the entered user code will appear. In copy mode, user codes appear on the Job List screen.
❖ Display/Print Counter
Allows you to view and print the various counters.
• Display/Print Counter
Displays counters for each functions (Total, Copier, Printer, A3/DLT, Duplex, Staple, GPC, GPC Printer).
• Print Counter List
Prints out a list of counters for each functions.
• To print the counter list
A
Press the {{{{User Tools}}}} key.
B
C
Press
[ System Settings ]
.
Press
[ Key Operator Tools ]
.
D
E
Press
[ Display/Print Counter ]
.
Press
[ Print Counter List ]
.
F
G
Press the {{{{Start}}}} key.
Press
[ Exit ]
.
❖ Display/Clear/Print Counter per User Code
Allows you to view and print the various counters accessed with user codes and to set the values to 0.
Note
❒ Press
[
U
]
and
[
T
]
to show all counters.
• Print Counter for All User Codes
Prints the counter values for all user codes.
• Clear Counter for All User Codes
Sets the counter value for all user codes to 0.
• Print Counter per User Code
Prints the counter values for each user code.
• Clear Counter per User Code
Sets the counter value for each user code to 0.
Settings You Can Change with User Tools
Reference
For details about the Print List for Each User Code, see p.79 “Printing the
❖ Print Address Book
Allows you to print the address book. You can select an item to print Print in
Title 1 Order, Print in Title 2 Order, Print in Title 3 Order, or Print Group Dial
List.
❖ Address Book Management
Adds, changes, or deletes user codes (max. eight-digits). For details about op-
erations, see p.75 “User Codes”.
Note
❒ You can register up to 2,000 user names.
❒ You can register up to 500 user codes.
❒ You can also register user codes from SmartDeviceMonitor for Admin.
❒ Even if you change the user codes, the counter values are not cleared.
❒ If you clear a user code, the counter values associated with it are also automatically cleared.
•
[ Program/Change ]
This registers new user codes. You can register and change user codes and user names.
•
[ User Name ]
User (destination) name, key display, registration number, title selection
•
[ User Code ]
User code, available functions
•
[ E-mail Address ]
E-mail address, register as a sender, sender's password, enter password
•
[ Group ]
Switch title, registration number
•
[ Delete ]
Deletes a user.
❖ Address Book: Program/Change/Delete Group
You can register multiple e-mail addresses in a group.
Then you can easily control the registered e-mail address for each group.
For details about registering e-mail destinations, see p.86 “Registering E-mail
•
[ Program/Change ]
This registers new groups, or changes a group name, key display, title selection, programmed user, or registration number.
•
[ Delete ]
Deletes a group.
71
5
5
User Tools (System Settings)
❖ Address Book: Change Order
Changes the order of registered users (destinations).
Note
❒ You can rearrange the order of items on the same page, but you cannot move the items to another page. For example, you cannot move an item from “PLANNING” (
[ OPQ ]
) to “DAILY” (
[ CD ]
).
A
Press the {{{{User Tools}}}} key.
B
C
Press
[ System Settings ]
.
Press
[ Key Operator Tools ]
.
D
E
Press
[ Address Book:Change Order ]
.
Press the user (destination) key to be moved.
F
Note
❒ You can select a user using the number keys.
Press the user (destination) key in the place you want to move it to.
The user (destination) selected in step
E moves to the place selected in step
F, and the keys for all other users will shift too.
Note
❒ You can select a user with the number keys.
❖ Address Book: Edit Title
You can edit the title to search for a desired user easily.
A
Press the {{{{User Tools}}}} key.
B
C
Press
[ System Settings ]
.
Press
[ Key Operator Tools ]
.
D
E
Press
[ Address Book: Edit Title ]
.
Press the title key to be changed.
F
G
Enter the new name, and then press
[ OK ]
.
Press
[ OK ]
.
❖ Select Title
Specifies the title to select a user.
Note
❒ Default: Title 1
72
Settings You Can Change with User Tools
❖ Auto Delete File
Specifies whether documents stored in the Document Server are deleted or not after a specified period of time.
Note
❒ Default: Yes After 3 day (s)
❒ If you select “On”, documents stored after this setting will be deleted.
❒ If you select “Off”, documents will not be deleted automatically. A message “Are you sure you want to delete all stored files?” appears.
❒ If you select “On”, enter a number of days in the range of 1 - 180.
❒ The default is 3 days, which means documents will be deleted three days
(72 hours) after they are stored.
❖ Delete All Files
All documents stored in the Document Server will be deleted.
Note
❒ Even if a password has been set, all documents will be deleted.
❒ A confirmation dialog box will appear. To delete all documents, select
[ Yes ]
.
❖ Password Management For Stored Files
• Unlocking a locked document
When a document is locked due to entering a wrong password, this function unlocks the document to allow access.
• Temporarily disabling document security
Documents having a password can temporarily be accessed without entering the password.
Note
❒ Default : Do not Unlock
❒ Only when you forget the password, select “Unlock”. After you access the document, be sure to select “Do not Unlock”.
Reference
p.142 “Unlocking a Locked Document”, p.143 “Temporarily Disabling
❖ Key Operator's E-mail Address
By registering the operator's e-mail address, you can send an e-mail in case of difficulty. Specify whether or not to use this function.
Note
❒ Default: blank
5
73
5
User Tools (System Settings)
❖ Machine E-mail Address
Specify whether or not to use this function.
Note
❒ Default: blank
❖ AOF (Always ON)
Specify whether or not to use Auto Off.
Note
❒ Default: ON
❖ Extended Security
Specify whether or not to use security function.
Note
❒ Default : Off
❒ You have to set the six-digit key operator code to set Extended Security.
❒ When the Extended Security function is On, a security mark appears at the lower right of the display panel.
Reference
For details about security, see p.141 “Security”.
74
User Codes
User Codes
By registering user codes, you can limit users to the following functions and check their use of each function.
• Copier
• Document Server
• Scanner
• Printer
Note
❒ The number of copies scanned in scanner mode is counted for each user code.
So you can check each user's usage.
❒ To register the user code of the printer driver automatically, select Auto Program for the printer in User Code Management. If you use the user code set in User Tools, select
[ Off ]
. Set the user codes registered in User Tools for the
printer driver. See p.69 “User Code Management”.
Reference
For details about setting the user codes for the printer driver, see Printer Ref-
erence or the printer driver Help menu.
Important
❒ The functions associated with each user code are the same. If you change or delete user codes, management data and restrictions related to that code will become invalid.
Registering a New User Code
A
Press the {{{{User Tools}}}} key.
B
Press
[ System Settings ]
.
C
Press
[ Key Operator Tools ]
.
D
Press
[ Address Book Management ]
.
E
Press
[ New Program ]
.
Note
❒ To assign a user code to a registered user, press the user key whose user code is to be registered, or enter the number using the number keys.
5
75
User Tools (System Settings)
F
Set the user information.
5
76
Note
❒ To register a user code to a registered user, proceed to step
G
To register a user name and key display
A Press
[ Change ]
on the right of the user name or key display.
The user name or key name entry screen appears.
B Enter the user name or key display, and then press
[ OK ]
.
Note
❒ You can use the user name as the user name assigned to the documents in Document Server mode. In this case, entry of the user code is not re-
quired. See p.35 “Document Server”.
Reference
To select the title
A Press the key for the classification you want to use from “Select Title”.
Note
❒ The keys you can select are as follows.
•
[ Freq.
]
… Added to the page that is displayed first.
•
[ AB ]
,
[ CD ]
,
[ EF ]
,
[ GH ]
,
[ IJK ]
,
[ LMN ]
,
[ OPQ ]
,
[ RST ]
,
[ UVW ]
,
[ XYZ ]
… Added to the list of items in the title selected.
❒ You can only select one page for “Select Title”.
G
Press
[ User Code ]
.
H
Enter the user code using the number keys, and then press [#] or the {{{{#}}}}
key.
Note
❒ If you make a mistake, press
[ Clear ]
or the {{{{Clear}}}} key, and then enter the user code again.
User Codes
I
Select the functions to be used with the user code from “Available Functions”.
J
To continue registering user codes, press
[ Continue to Program ]
, and then repeat the procedure from step
FFF
K
Press
[ OK ]
.
L
Press
[ Exit ]
.
M
Press the {{{{User Tools}}}} key.
Changing a User Code
A
Press the {{{{User Tools}}}} key.
B
Press
[ System Settings ]
.
C
Press
[ Key Operator Tools ]
.
D
Press
[ Address Book Management ]
.
E
Select the registered user code you want to change, or enter the registered number using the number keys.
F
Enter the new information for the item you want to change.
Changing a user (destination) name or key display
A Press
[ Change ]
to the right of the user (destination) name or key display.
B Enter the user (destination) name, and then press
[ OK ]
.
Reference
Changing a title
A Press the key for the classification you want to use from “Select Title”.
Changing a user code
A Press
[ User Code ]
.
B Press
[ Change ]
, and then enter the new user code using the number keys.
C Press the {{{{#}}}} key.
5
77
5
User Tools (System Settings)
To change available functions
A Press
[ User Code ]
.
B Press the key to select the functions to be enabled.
Note
❒ Press the key making it highlighted, then the key is enabled.
G
Press
[ OK ]
.
H
Press
[ Exit ]
.
I
Press the {{{{User Tools}}}} key.
Deleting a User Code
Important
❒ This operation also deletes user codes registered for multiple functions. User control with the deleted user code will be disabled.
A
Press the {{{{User Tools}}}} key.
B
Press
[ System Settings ]
.
C
Press
[ Key Operator Tools ]
.
D
Press
[ Address Book Management ]
.
To delete a user (destination)
A Press
[ Delete ]
.
B Select the user (destination) you want to delete.
Press the user (destination) key, or enter the registered number using the number keys.
C Press
[ Yes ]
in the confirmation screen.
To delete the user code
A Select a user (destination) whose user code is to be deleted.
Press the user (destination) key to be deleted, or enter the registered number using the number keys.
B Press
[ User Code ]
.
C Press
[ Clear ]
to delete the user code, and then press
[ # ]
.
D Press
[ OK ]
.
78
User Codes
E
Press
[ Exit ]
.
F
Press the {{{{User Tools}}}} key.
Displaying the Counter for Each User Code
You can check the counter for each function's user code.
A
Press the {{{{User Tools}}}} key.
B
Press
[ System Settings ]
.
C
Press
[ Key Operator Tools ]
.
D
Press
[ Display/Clear/Print Counter per User Code ]
.
Printing the Counter for Each User Code
You can print out the counter for each user code using
[ Print Counter ]
or
[ Scanner
Counter ]
. Also, you can print out using both together.
A
Press the {{{{User Tools}}}} key.
B
Press
[ System Settings ]
.
C
Press
[ Key Operator Tools ]
.
D
Press
[ Display/Clear/Print Counter per User Code ]
.
To print the number of copies (counter) for each user code
A Select a user code from the left side of the display.
5
Note
❒ Press
[ All on The Page ]
if you want to select all user codes on the page.
B Press
[ Print Counter List ]
of “Per User Code”.
Note
❒
Enter the user code, and then press
[ # ]
if the user code is registered.
79
5
User Tools (System Settings)
To print the number of copies (counter) for all user codes
A Press
[ Print Counter List ]
of “All User Codes”.
Note
❒ Enter the user code, and then press
[ # ]
if the user code is registered.
E
Press
[ Print Counter ]
or
[ Scanner Counter ]
.
F
Press
[ Print ]
.
Clearing the Counter
A
Press the {{{{User Tools}}}} key.
B
Press
[ System Settings ]
.
C
Press
[ Key operator Tools ]
.
D
Press
[ Display/Clear/Print Counter per User Code ]
.
E
Select the user code to clear.
To clear the number of copies (counter) for each user code
A Select a user code from the left side of the display.
Note
❒ Press
[ All on The Page ]
if you want to select all user codes on the page.
B Press
[ Clear ]
for “Per User Code”.
To clear the number of copies (counter) for all user codes
A Press
[ Clear ]
for “All User Codes”.
F
Press
[ Print Counter ]
or
[ Scanner Counter ]
.
G
Press
[ OK ]
.
80
E-mail Destination
E-mail Destination
By registering an e-mail destination, you can send scanned documents by email.
• It is easy to select an e-mail destination if you register “User (destination) name” and “Key name” for the e-mail destination.
• You can register an e-mail destination as a group.
• You can use the e-mail destination as the Sender's address. In this case, you can set a password in order to prevent use by unauthorized people.
Reference
E-mail destination can also be registered using SmartDeviceMonitor for Admin (printer/scanner option required). See Network Guide.
Registering an E-mail Address
A
Press the {{{{User Tools}}}} key.
5
ZJBS050N
B
Press
[ System Settings ]
.
C
Press
[ Key Operator Tools ]
.
D
Press
[ Address Book Management ]
.
E
Press
[ New Program ]
.
Note
❒ To register an e-mail destination to a registered user, press the user key you want to register, or enter the registered number using the number keys.
F
Set the user's information.
Note
❒ To register an e-mail destination to a registered user, proceed to step
G
To register the user (destination) name and key name
A Press
[ Change ]
on the right of “User (Destination) Name” or “Key Display”.
The user (destination) name or key name entry dialog box appears.
81
5
User Tools (System Settings)
B Enter the user (destination) name or key name, and then press
[ OK ]
.
Note
❒ You can use the user name when selecting an address to send e-mail to.
❒ You can register the user code following the user name. For more de-
Reference
To select the title
A To associate a user with a title, press the title key from “Select Title”.
Note
❒ The keys you can select are as follows.
•
[ Freq.
]
… Added to the page that is displayed first.
•
[ AB ]
,
[ CD ]
,
[ EF ]
,
[ GH ]
,
[ IJK ]
,
[ LMN ]
,
[ OPQ ]
,
[ RST ]
,
[ UVW ]
,
[ XYZ ]
… Added to the list of items in the title selected.
❒ You can only select one page for “Select Title”.
G
Press
[ E-mail Address ]
.
H
Enter the items you want to change.
Changing the e-mail address
A Press
[ Change ]
on the right of the “E-mail Address”.
The e-mail address entry dialog box appears.
82
B Enter the e-mail address.
Note
❒ You can use the e-mail address as the Sender's address. In this case, you can set a password in order to prevent use by other people.
E-mail Destination
Entering an e-mail address
A When you finish entering address, press
[ OK ]
.
Using as a sender
You can use the entered e-mail address as a sender's address.
A Press
[ On ]
on the right of the “Register as Sender”.
Setting a password
If you set Sender's Password to On, set the password.
A Press
[ On ]
on the right of “Sender's Password”.
B Press
[ Change ]
on the right of the “Enter Password”.
C Enter the password using the number keys, and then press [#] or the {{{{#}}}}
key.
I
Press
[ OK ]
.
Note
❒
When a group is registered, other e-mail destinations can be added to the
group. See p.87 “Registering E-mail Destinations to a Group”.
Changing a Registered E-mail Destination
A
Press the {{{{User Tools}}}} key.
B
Press
[ System Settings ]
.
C
Press
[ Key Operator Tools ]
.
D
Press
[ Address Book Management ]
.
The registered user list appears.
E
Select the user of the registered e-mail address you want to change.
Press the user key you want to change, or enter the registered number using the number keys.
F
Press
[ E-mail Address ]
.
5
83
5
User Tools (System Settings)
G
Enter the items.
To change the e-mail address
A Press
[ Change ]
on the right of the e-mail address.
B Enter the e-mail address, and then press
[ OK ]
.
Reference
To change the password
A Press
[ Change ]
on the right of “Enter Password”.
B Enter the new password using the number keys, and then press [#] or the
{
H
Press
[ OK ]
.
Note
❒
To change the user name, see p.77 “Changing a user (destination) name or key display”.
Deleting a Registered E-mail Address
A
Press the {{{{User Tools}}}} key.
B
Press
[ System Settings ]
.
C
Press
[ Key Operator Tools ]
.
D
Press
[ Address Book Management ]
.
To delete only the e-mail address
A Select the user whose e-mail address you want to delete.
Press the user key you want to delete or enter the registered number using the number keys.
B Press
[ E-mail Address ]
.
C Press
[ Change ]
on the right of the “E-mail Address”.
D Press
[ Delete All ]
.
E Press
[ OK ]
.
F Press
[ Exit ]
.
84
E-mail Destination
To delete all the user informations
A Press
[ Delete ]
.
B Select the user you want to delete.
Press the user key you want to delete, or enter the registered number using the number keys.
C Press
[ Yes ]
.
E
Press
[ Exit ]
.
5
85
5
User Tools (System Settings)
Registering E-mail Destinations to a Group
Registering groups has the following benefits:
• You can easily control the registered e-mail destinations for each group.
• You can send the same messages to multiple addresses in a group in bulk.
To divide e-mail destinations into groups, the groups must be registered beforehand.
Reference
E-mail destination can also be registered into groups using SmartDeviceMonitor for Admin (printer/scanner option required). See Network Guide.
Registering a New Group
A
Press the {{{{User Tools}}}} key.
ZJBS050N
B
Press
[ System Settings ]
.
C
Press
[ Key Operator Tools ]
.
D
Press
[ Address Book: Program/Change/Delete Group ]
.
E
Press
[ New Program ]
.
F
Press
[ Change ]
on the right of the “Group (Destination) Name”.
G
Enter the group (destination) name, and then press
[ OK ]
.
H
When you want to change the key display, press
[ Change ]
on the right of the key display. Enter the key display name, and then press
[ OK ]
.
Note
❒ For entering the group name, the key display name is automatically set.
I
Press the appropriate button in Select Title to sort the group. Proceed to step
JJJJ
if sorting is unnecessary.
J
Press
[ OK ]
.
86
Registering E-mail Destinations to a Group
Registering E-mail Destinations to a Group
You can register the e-mail destination to a group.
Note
❒ When registering a new e-mail destination, you can register groups at the same time.
A
Press the {{{{User Tools}}}} key.
B
Press
[ System Settings ]
.
C
Press
[ Key Operator Tools ]
.
D
Press
[ Address Book Management ]
.
E
Select the user (destination) key that you want to register in a group.
F
Press
[ Group ]
.
G
Select a group to which you want to register the e-mail destinations.
5
H
Press
[ OK ]
.
87
5
User Tools (System Settings)
Deleting an E-mail Destination from a Group
A
Press the {{{{User Tools}}}} key.
B
Press
[ System Settings ]
.
C
Press
[ Key Operator Tools ]
.
D
Press
[ Address Book Management ]
.
E
Select the user (destination) key to delete from a group.
Press the user (destination) key that you want to delete, or enter the registered number using the number keys.
F
Press
[ Group ]
.
G
Press the group key you want to delete.
The user is deleted.
H
Press
[ OK ]
.
88
Registering E-mail Destinations to a Group
Displaying the Destinations Registered in Groups
You can confirm the user (destination) of each group.
A
Press the {{{{User Tools}}}} key.
B
Press
[ System Settings ]
.
C
Press
[ Key Operator Tools ]
.
D
Press
[ Address book: Program/Change/Delete Group ]
.
E
Select a group where the data you want to confirm is registered.
F
Press
[ Programed Users ]
.
All user names (e-mail destinations) are displayed.
5
G
Press
[ OK ]
.
89
5
User Tools (System Settings)
Changing a Group Name
A
Press the {{{{User Tools}}}} key.
B
Press
[ System Settings ]
.
C
Press
[ Key Operator Tools ]
.
D
Press
[ Address Book: Program/Change/Delete Group ]
.
E
Press the group key you want to change.
F
Enter the item you want to change.
To change a group name or the key display
A Press
[ Change ]
in “Group (Destination) Name” or “Key Display”.
B Enter the group name or key display, and then press
[ OK ]
.
To change a title
A Press the title key in “Select Title” of the group you want to sort.
To change a registration number
A Press
[ Change ]
in “Registration No.”.
B Enter the registration number using the number keys.
C Press [#] or the {{{{#}}}} key.
G
Press
[ OK ]
.
Deleting a Group
A
Press the {{{{User Tools}}}} key.
B
Press
[ System Settings ]
.
C
Press
[ Key Operator Tools ]
.
D
Press
[ Address Book: Program/Change/Delete Group ]
.
E
Press
[ Delete ]
.
F
Press the group key you want to delete.
G
Press
[ Yes ]
.
90
Entering Text
Entering Text
This section describes how to enter characters. When you enter a character, it is shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before that.
Available Characters
• Alphabetic characters
ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz
• Symbols
• Numerals
0123456789
Keys
5
91
User Tools (System Settings)
Note
❒ When entering uppercase or lowercase letters continuously, use
[ Shift Lock ]
to lock the case.
5
Entering Text
Entering letters
A
Press
[ Shift ]
to switch between uppercase and lowercase.
B
Press the letters you want to enter.
Deleting characters
A
Press
[ Backspace ]
or
[ Delete All ]
to delete characters.
92
6. Paper Tray Settings
Accessing Paper Tray Settings
This section is for paper settings in charge of this machine. You can change or preset the functions of the paper tray, Tray 1 to Tray 6, multi bypass tray (Tray
7), and the interposer.
Note
❒ After using Paper Tray Settings, be sure to set the same size and type of paper
in the tray. For loading paper, See p.102 “B Loading Paper”.
Changing Paper Tray Settings
A
Press the {{{{Tray Paper Settings}}}} key.
The Tray Paper Settings screen appears.
B
Select the tray number on the screen.
93
Paper Tray Settings
C
Change settings, and then press
[ OK ]
.
6
Exiting Paper Tray Settings
A
Press the {{{{Tray Paper Settings}}}} key.
Note
❒ You can exit paper tray settings by pressing
[ Exit ]
on the tray paper settings display.
94
Settings You Can Change with User Tools
Settings You Can Change with User Tools
Tray Paper Settings
You can set the following items for each paper tray.
Paper Type
Paper Size
Thick Paper Setting
Copy Method in Duplex
Apply Auto Paper Select
Tray 1 Tray 2 Tray 3 Tray 4 Tray 5 Tray 6 Tray 7 Interposer
❍ ❍ ❍ ❍ ❍ ❍ ❍
×
×
×
❍
×
❍
×
×
❍
×
❍
×
×
❍
❍
❍
×
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
×
×
Recycled Paper
Special Paper
Letterhead
Color Paper 1
Color Paper 2
Yellow
Green
Blue
Purple
Ivory
Orange
Pink
Red
Gray
Preprinted Paper
Prepunched Paper
Label
Bond Paper
Cardstock
OHP (Transparency)
Translucent Paper
Tab Stock
❖ Paper Type
You can set the following paper type for each paper tray.
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
❍
×
❍
❍
×
×
×
Tray 1 Tray 2 Tray 3 Tray 4 Tray 5 Tray 6 Tray 7
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95
6
Paper Tray Settings
Note
❒ The number of tab stock shifts can be set to millimeters, when
[ Tab Stock ]
has been selected.
❒ “Thick Paper Setting” and “Tab Stock” can be set simultaneously. Thick
Paper Setting and Color Sheet can be set simultaneously.
❖ Paper Size
Reference
You can select the size of the copy paper loaded in Tray 2, 3, 7, and the in-
terposer. For the paper sizes you can load for each tray, see p.158 “Copy
6
96
Important
❒ If the specified paper size differs from the size of paper actually set in the paper tray, a misfeed might occur because the paper size is not detected correctly.
Note
❒ For Tray 2 and Tray 3, setting of the selector knob takes priority. When setting paper of a size not indicated on the selector knob, set the knob to the p
mark.
❖ Thick Paper Setting
You can set the thick paper setting to
[ On ]
or
[ Off ]
.
❖ Copy Method in Duplex
You can select the copying method in duplex mode; 2 Sided Copy or 1 Sided
Copy.
❖ Apply Auto Paper Select
You can set the Auto Select mode to
[ On ]
or
[ Off ]
.
Settings You Can Change with User Tools
Designation Sheet 1-8
You can specify and display the paper tray to set designation sheets. After selecting, you can also specify the display timing and copying method for two sided copying.
❖ Display Setting
You can select On Mode Select or Always Display.
❖ Copying Method in Duplex
You can select 2 Sided Copy or 1 Sided Copy.
Note
❒ When you select the interposer, you cannot set details.
❒ When you select On Mode Select, settings for Designation Sheet 1 - 8 appear only when you select the designation sheet function.
❒ Copy Method in Duplex is enabled only when you select On Mode Select.
❒ When you select Always Display, appears.
Front Cover
You can specify and display the paper tray to set front cover sheets. After selecting the paper tray, you can also specify the display timing and copying method for two sided copying.
❖ Display Setting
You can select On Mode Select or Always Display.
❖ Copying Method in Duplex
You can select 2 Sided Copy or 1 Sided Copy.
Note
❒ When you select the interposer, you cannot set details.
❒ When you select On Mode Select, settings for Front Cover appear only when you select the front cover function.
❒ Copy Method in Duplex is enabled only when you select On Mode Select.
❒ When you select Always Display, appears.
6
97
6
Paper Tray Settings
Back Cover
You can specify and display the paper tray to set back cover sheets. After selecting the paper tray, you can also specify the display timing and copying method for two sided copying.
❖ Display Setting
You can select On Mode Select or Always Display.
❖ Copying Method in Duplex
You can select 2 Sided Copy or 1 Sided Copy.
Note
❒ When you select the interposer, you cannot set details.
❒ When you select On Mode Select, settings for Back Cover appear only when you select the back cover function.
❒ Copy Method in Duplex is enabled only when you select On Mode Select.
❒ When you select Always Display, appears.
Slip Sheets
You can specify and display the paper tray in which to set slip sheets. After selecting, you can also specify the display timing and copying method for two-sided copying.
Note
❒ When
[ On Mode Select ]
is selected, the cover settings options are only displayed when the cover function or slip sheet function is selected.
❒ OHP transparencies cannot be copied when using the interposer.
❒ You can select the interposer.
Separation Sheets
You can specify and display the paper tray in which to set separation sheets. After selecting, you can also specify the display timing and copying method for two-sided copying.
Note
❒ When
[ On Mode Select ]
is selected, the cover settings options are only displayed when the cover function or slip sheet function is selected.
❒ When you select Always Display, appears.
98
7. Troubleshooting
If Your Machine Does Not Operate as You
Want
General
Machine Status
Please wait.
The display panel is off.
Problem/Cause
This message appears when you turn on the operation switch or change the toner bottle.
The machine is preparing for copying images.
The screen contrast knob is turned to the dark position.
Action
Wait for the machine.
Wait for 30 to 40 seconds.
The machine is in Low
Power mode.
The operation switch is turned off.
The main power switch is turned off.
Set the screen contrast knob to the light position for proper viewing of the display panel.
Press the {{{{Energy Saver}}}} key to cancel Low Power mode.
Turn on the operation switch.
Turn on the main power switch.
Nothing happens when the operation switch is turned on.
Memory is full.
The number of scanned pages exceeds the capacity of the hard disk.
The function status indicator is red.
The operation switch continues blinking and does not turn off when pressed.
The function associated with the red indicator has been interrupted.
This occurs in the following cases:
• The machine is in communication with external equipment.
• The hard disk is in operation.
Press
[ Delete File ]
to delete unnecessary documents.
See p.51 “Deleting Stored Documents”
Press the function key corresponding to the indicator. Follow the instructions displayed in the display panel.
Check that the computer does not control the machine when you turn off the main power switch.
99
7
Troubleshooting
Machine Status
The original images are printed on the reverse side of the paper.
Misfeeds occur frequently. The side guides of the paper tray may not be locked.
An error message remains, even if misfed paper is removed.
Cannot duplex print.
During saddle stitching, paper comes out open and not neatly stacked.
The user code entry dialog box is displayed.
Problem/Cause
You may have loaded the paper incorrectly.
The end guide of the paper tray may not be locked.
You may have loaded paper whose size cannot be detected automatically.
When a misfeed message appears, it remains until you open and close the cover, as required.
You cannot use the paper in the multi bypass tray
(Tray 7) for duplex printing.
The setting for the Paper
Type: Tray 1-3 is “1 Side
Copy”.
Depending on the type of paper, the paper opens as it rebounds when it is folded.
Users are restricted by user management.
Action
Load paper into the LCT another with the print side up, or into a paper tray with the print side down.
Check the side guides are locked.
Check that the end guide is locked.
When you use paper of a size that cannot be detected automatically,
set the paper size. See p.95 “Tray Paper Settings”.
Clear misfed paper and open and
close the front cover. See p.113 “x
For duplex printing, select Tray 1-3 in copier mode or with the printer driver.
Select “2 Sided Copy” for Paper
Type: Tray 1-3
Select a paper type with low rebound.
Enter the user code (up to 8-digits), and then press the {{{{#}}}} key.
100
If Your Machine Does Not Operate as You Want
Document Server
Problem
“Scanned pages exceeded max. number. Do you want to store the scanned pages as a file?” appears.
You forgot your password.
You cannot find out what is saved in a file.
Action
The number of scanned pages exceeds the capacity per file of the Document Server.
If you want to store scanned originals as a file, press
[ Yes ]
. The originals are stored as a file in the Document Server.
If you do not want scanned originals to be stored, press
[ No ]
. The scanning data will be cleared.
You can confirm your password.
Press
[ Unlock ]
for “Temporarily Unlock Files” in
[ Password Management for Stored Files ]
of User
Tools. You can check the password when you have selected the file.
You can delete all the saved documents at once with the User Tools.
Make sure that no important documents are saved in the Document Server before deleting all saved documents.
See p.51 “Deleting Stored Documents”.
Check the date or time column in the “Document Server: Files” display.
Check the contents of the document by printing the first page of it. Press the desired document in the “Document Server: Files” display, and press
[ Print selected Page ]
followed by the
{
Memory becomes full frequently.
You want to check print before making a large print run.
“Cannot copy. Original is being scanned by other functions.” appears.
Press
[ Delete File ]
to delete selected documents, thereby increasing available memory.
Check print quality by printing out only the first set using the {{{{Sample Copy}}}} key.
The Copy function is in use. To cancel the job in process, first press
[ Exit ]
, and then press the
{ the message “
[ Stop ]
key was pressed. Stop printing?” appears, press
[ Stop ]
.
7
101
Troubleshooting
7
Note
❒
You can change the paper size in tray 2, 3, 4 and 5. See p.121 “Changing the
❒ Fan the paper before loading.
❒ Straighten curled or warped paper before loading.
Reference
For details about paper types and sizes, see p.158 “Copy Paper”.
Loading Paper in Tray 1 (Tandem Tray)
Important
❒ When paper on the right side in tray 1 runs out, paper on the left will automatically move to the right. While the paper is moving, the machine instructs you to wait. At this time, do not pull out the tray.
Note
❒ You can load paper even while making copies using paper in tray 1. During copying, you can pull out the left half of the tray.
Load the same size and orientation paper in the other half of the tray.
A
Pull out the paper tray until it stops.
102
B
Square the paper, and then load it in the tray.
When the whole tray is pulled out
A Load the paper.
B Loading Paper
Important
❒ Confirm that the top of the stack is not higher than the limit mark inside the tray.
❒ Align the right edge of the copy paper stack in the right tray to the right edge of the tray, and the left one to the left edge of the tray.
When the left half of the tray is pulled out
A Load the paper in the left tray.
7
Important
❒ Confirm that the top of the stack is not higher than the limit mark inside the tray.
❒ Align the left edge of the paper stack to the left edge of the tray.
C
Gently push the paper tray in until it stops.
103
Troubleshooting
Loading Paper in Tray 2 and 3
A
Pull out the paper tray until it stops.
B
Square the paper, and then load it in the tray.
7
Important
❒ Confirm that the top of the stack is not higher than the limit mark inside the tray.
❒ Align the right edge of the copy paper stack to the right edge of the tray.
C
Gently push the paper tray in until it stops.
104
B Loading Paper
Loading Paper in the Large Capacity Tray (Tray 4, Tray 5, and Tray 6)
A
Pull out the LCT until it stops.
B
Place the paper in the tray along the edge on the left.
Important
❒ Do not stack paper over the limit mark.
Align the left edge of the copy paper stack to the left edge of the tray.
Note
❒ Tray 4 and Tray 5 can hold up to 1,000 sheets, and Tray 6 can hold up to
2,550 sheets.
C
Push the LCT in until it stops.
7
105
Troubleshooting
Loading Paper in the Optional A3/11"
×
17" Tray Kit
A
Pull out the A3/11"
×
17" Tray until it stops.
B
Place the paper in the tray along the edge on the left.
7
Important
❒ Do not stack paper over the limit mark.
❒ Make sure that the paper stack is flush to the right side fence.
C
Push the paper tray in until it stops.
106
B Loading Paper
Loading Paper in the Interposer
Important
❒ Load paper on the side already printed (the side you want as front).
❒ Load paper in the interposer in the same orientation as paper in the paper tray.
❒ The staple or punch position will be on the left side of the paper, when you are facing the machine.
❒ Do not place anything on top of or leave originals on the sensor. This may lead to paper jams or the paper size not being correctly scanned.
A
Load the paper.
ZJBY610E
Note
❒ To set the paper in the interposer, align the orientation of originals in the
ADF as shown below.
ADF Interposer
7
GCNTP0E
❒ Make sure the top of the stack is not higher than the limit mark inside the tray.
107
7
Troubleshooting
B
Adjust the paper guides to the paper size.
ZJBY620E
108
B Loading Paper
Orientation-Fixed Paper or Two-Sided Paper
Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead, punched, or copied paper) might not be printed correctly depending on how the originals and paper are placed. Select [Letterhead setting] in system settings, and then place the original and paper as shown below. See Copy Reference. When printing with the printer function, the placing orientation is the same.
7
109
Troubleshooting
Pausing Copy When Using the Finisher
You can pause a large volume of copies when using the finisher.
Note
❒ You can suspend copy only when the output tray is specified as the finisher
shift tray. See p.64 “Output: Copier”.
A
Press the {{{{Suspend/Resume}}}} key.
The key lights up.
7
B
Remove the stack of paper from the finisher shift tray.
C
Press the {{{{Start}}}} key.
The key turns off, and then copying restarts.
110
D Adding Toner
When D is displayed, it is time to supply toner.
R
WARNING:
• Do not incinerate used toner or toner containers. Toner dust might ig-
nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations.
R
CAUTION:
• Keep toner (used or unused) and toner containers out of reach of children.
R
CAUTION:
• Our products are engineered to meet high standards of quality and function-
ality, and we recommend that you use only the expendable supplies available at an authorized dealer.
Important
❒ If you use toner brands other than those recommended, a fault might occur.
❒ When changing toner, do not turn off the operation switch or your settings will be cleared.
❒ Always add toner when the machine instructs you to.
❒ Do not use recycled toner. This will damage the machine.
❒ During toner adding, the toner bottle is rotating. Do not touch the toner bottle.
❒ If toner remains in the bottle, you cannot remove the bottle. Do not remove the bottle forcibly.
❒ Be sure to set the new toner bottle in the lower hole first.
Note
❒ If both toner bottles are empty, D will appear.
❒ You can still make about 200 copies after D appears, but replace the toner early to copy degradation.
❒ If one of the toner bottle is empty, you can keep copying by using the other bottle.
❒ You can change the toner bottle during copying.
❒ If toner remains in the bottle, you cannot pull it out.
❒ When you change one toner bottle, do not touch the other one.
Reference
For how to store toner, see p.134 “Toner Storage”.
7
111
7
Troubleshooting
Replacing Toner
ZJBT010E
• Open the toner cover.
Reference
For the location of the toner cover, see
• Push the green button to release the toner bottle.
• Gently pull out the toner bottle gently.
ZJBT020E
ZJBT030E
ZJBT040E
ZJBT050E
Note
❒ Do not shake the toner bottle strongly or toner might spill out.
• Remove the outer cap.
Note
❒ Do not remove the inner cap.
• Place the toner bottle in position, and then push it in until the green button clicks.
Important
❒ Be sure to set the new toner bottle in the lower hole first.
Note
❒ If you cannot get it to click in, pull out the toner bottle a little, slightly rotate it to the left or right, then try again.
112
ZJBT060E x Clearing Misfeeds
• Return the button under the toner bottle to its original position.
• Close the toner cover.
ZJBH060E
R
CAUTION:
• The fusing section of this machine might be very hot. Caution should be tak-
en when removing misfed paper.
Important
❒ When clearing misfeeds, do not turn off the operation switch or your copy settings will be cleared.
❒ To prevent misfeeds, do not leave any torn scraps of paper inside the machine.
❒ If paper misfeeds occur repeatedly or you cannot remove the misfed paper in spite of following the instructions, contact your service representative. You might be requested to check the jam code number displayed in the upper part of the screen.
Note
❒ More than one misfeed area may be indicated. In this case, check every applicable area. Refer to the following charts: A, B, C, D, U, P, Q, R (R1 – R6), V, Z
❒ You can find a sticker explaining how to remove misfeed paper inside of the front cover or inside of the finisher.
7
113
7
114
Troubleshooting
x Clearing Misfeeds
Disconnect multi bypass tray (Tray 7).
7
115
7
116
Troubleshooting
x Clearing Misfeeds
117
7
7
118
Troubleshooting
x Clearing Misfeeds
119
7
7
120
Troubleshooting
Changing the Paper Size
Changing the Paper Size
Preparation
Be sure to select the paper size with Paper Tray Settings. Otherwise, misfeeds
might occur. See p.158 “Copy Paper”.
Important
❒ If you want to change the paper size set in paper tray 1 or the LCT, contact your service representative.
Reference
For details about paper sizes and types, see p.93 “Paper Tray Settings” and
Note
❒ Fan the paper before placing it in the tray.
❒ If paper is curled or warped, straighten it before placing in the tray.
Changing the Paper Size of the Optional A3/11"
×
17" Tray Unit
(Tray 1)
Note
❒ The fence of the optional, A3/11"
×
17" tray unit (Tray 1) is fixed to A4, 8
1
/
2
×
11" size.
"
❒ When you set tab stock in the tray, always use the end fence.
To change the paper size of this tray, contact your service representative.
Changing the Paper Size in Tray 2 or 3
A
Make sure the paper tray is not being used, and then Pull the paper tray fully out.
Remove the paper from the tray.
7
121
Troubleshooting
B
Press the lock button, and then adjust the back and side fences to the new paper size while pushing the release lever.
C
Square the paper and load it in the paper tray, and then press the lock button.
7
Important
❒ Confirm that the top of the stack is not higher than the limit mark inside the tray.
❒ Align the right edge of the copy paper stack to the right edge of the tray.
D
Set the paper size selector knob inside the tray to the new size.
122
Changing the Paper Size
Important
❒ Problems might occur if the size of the paper set does not match the paper size selector, such as:
• Misfeeds
• Parts of the image are not copied
To adjust the paper size to one not available on the paper size selector
A Set the paper size selector knob to the p
mark on the left.
B Press the {{{{Tray Paper Settings}}}} key.
C Press
[ Paper Size ]
.
D Select the size, and then press
[ OK ]
.
E Press
[ Exit ]
or press the {{{{Tray Paper Settings}}}} key to exit the Tray Paper Set-
ting.
E
Gently push the paper tray until it stops.
F
Check the paper size displayed on the display panel.
Changing the Paper Size of the Large Capacity Tray (Tray 4 and 5)
A
Make sure that the paper tray is not being used, and then pull the tray fully out.
7
123
Troubleshooting
B
Pull out the screws fixing the side fence.
C
Set the side fences to the size you want.
7
D
Fasten the side fence with the screws.
124
E
Set the end fence along the paper size.
Changing the Paper Size
F
Square the paper and set it in the tray.
Important
❒ Do not load over the lowest level mark.
G
Set the paper size selector in the innermost part of the tray to the new paper size.
7
125
7
Troubleshooting
Note
❒ When removing jammed staples, staples might not be ejected the first few times you try to use the stapler.
Important
❒ If you use a staple cartridge other than that recommended, staple failure or staple jams might occur.
• Open the finisher front cover.
• Pull out the cartridge lever.
• Pull out the cartridge.
• Put the cartridge down on a level surface.
126
d Adding Staples
• Raise the cover up.
• Set the new refill.
• Lower the cover until it clicks.
• Pull out the ribbon.
7
• Turn the cartridge around.
• Reinstall the cartridge.
127
7
Troubleshooting
• Push the cartridge in until it clicks.
• Close the finisher front cover.
128
e Removing Jammed Staples
Note
❒ Staples might jam due to curled copy paper. If this happens, try turning the paper over in the tray. If there is no improvement, change to a stiffer paper.
❒ When removing jammed staples, staples might not be ejected the first few times you try to use the stapler.
• Open the finisher front cover.
• Turn knob R9 until the markings align.
• Pull lever R8 and pull the staple unit completely out.
• Turn knob R9 to rotate the staple unit.
7
• Pull out the cartridge lever.
• Pull out the cartridge.
• Push the buttons on the both sides of the cartridge and open the face plate.
129
7
Troubleshooting
• Remove jammed staples.
• Lower the face plate until it clicks.
• Reinstall the cartridge.
• Push the cartridge in until it clicks.
• Close the finisher front cover.
130
y Removing Punch Waste
Note
❒ When the “Hole punch receptacle is full.” message appears, you cannot use the Punch function.
A
Open the finisher's front cover.
ZJBP020E
B
Pull out the punch waste box, and then remove punch waste.
7
C
Reinstall the punch waste box.
131
7
Troubleshooting
D
Close the front cover of the finisher.
The “Hole punch receptacle is full.” message disappears.
Note
❒ If the message is still displayed, reinstall the punch waste box.
132
8. Remarks
Do's and Don'ts
R
CAUTION:
• Unplug the power cord from the wall outlet before you move the machine.
While moving the machine, you should take care that the power cord will not be damaged under the machine.
• Do not turn off the main power switch while the On indicator is lit or blinking. This may cause damage to the hard disk or memory.
• Do not touch areas on or around the fusing unit. These areas get hot.
• After scanning originals continuously, the exposure glass may become warm—this is not a malfunction.
• When you use this machine for a long time in a confined space without good ventilation, you may detect an odd smell. To keep the workplace comfortable, we recommend that you keep it well ventilated.
• The area around the ventilation hole may become warm. This is caused by exhaust air and is not a malfunction.
• Do not turn off the operation switch when the machine is still in operation.
• The machine might fail to produce good copy images if condensation forms inside due to rapid temperature change.
• Do not open the covers of the machine when the machine is in operation. If you do, misfeeds might occur.
• Do not move the machine when it is in operation.
• If you operate the machine improperly or a failure occurs, settings might be lost. Be sure to make a note of your machine settings.
• The manufacturer shall not be liable for any loss or damage resulting from failure of the machine, loss of settings, or use of the machine.
133
Remarks
Toner
8
Handling Toner
R
WARNING:
• Do not incinerate used toner or toner containers. Toner dust might ig-
nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations.
R
CAUTION:
• Keep toner (used or unused) and toner containers out of reach of children.
R
CAUTION:
• Our products are engineered to meet high standards of quality and function-
ality, and we recommend that you use only the expendable supplies available at an authorized dealer.
Important
❒ If you use toner other than the recommended type, an error might occur.
Reference
If you want to add toner, see p.111 “D Adding Toner”.
Toner Storage
When storing toner, the following precautions should always be followed:
• Store toner containers in a cool, dry place free from direct sunlight.
• Store on a flat surface.
Used Toner
Note
❒ Toner cannot be re-used.
134
Where to Put Your Machine
Where to Put Your Machine
Machine Environment
Your machine's location should be carefully chosen because environmental conditions greatly affect its performance.
Optimum environmental conditions
R
CAUTION:
• Keep the machine away from humidity and dust. Otherwise a fire or an elec-
tric shock might occur.
• Do not place the machine on an unstable or tilted surface. If it topples over,
an injury might occur.
R
CAUTION:
• If you use the machine in a confined space, make sure there is a continuous
air turnover.
• Temperature: 10 – 32
°
C (50 – 89.6
°
F)(humidity to be 54% at 32
°
C, 89.6
°
F)
• Humidity: 15 – 80% (temperature to be 27
°
C, 80.6
°
F at 80%)
• A strong and level base.
• The machine must be level within 5 mm, 0.2" both front to rear and left to right.
• To avoid possible buildup of ozone, be sure to locate this machine in a large well ventilated room that has an air turnover of more than 30 m
3
/hr/person.
Environments to avoid
• Areas exposed to direct sunlight or strong light (more than 1,500 lux).
• Areas directly exposed to cool air from an air conditioner or heated air from a heater. (Sudden temperature changes might cause condensation withinside the machine.)
• Areas around machines generating ammonia such as a diazo copy machine.
• Places where the machine might be subjected to frequent strong vibration.
• Dusty areas.
• Areas with corrosive gases in the atmosphere.
8
135
8
Remarks
Moving
R
CAUTION:
• Unplug the power cord from the wall outlet before you move the machine.
While moving the machine, you should take care that the power cord will not be damaged under the machine.
Important
❒ When moving the machine, the following precautions should always be followed:
• Turn off the main power. See p.25 “Turning Off the Main Power”.
• Unplug the power cord from the wall outlet. When you do, grip the plug to avoid damaging the cord and causing fire or electric shock.
• Close all covers and trays including the front cover and multi bypass tray
(Tray 7).
Limitation
❒ Move the machine carefully. If you do not, the machine might be damaged or a stored file might be deleted.
❒ Protect the machine from impacts. Shock could damage the hard disk and cause stored files to be deleted. As a precautionary measure, files should be copied to another local computer.
Power Connection
R
WARNING:
• Connect the machine only to the power source described on the inside
front cover of this manual. Connect the power cord directly into a wall outlet and do not use an extension cord.
• Do not damage, break or make any modifications to the power cord.
Do not place heavy objects on it. Do not pull it hard nor bend it more than necessary. These actions could cause an electric shock or fire.
R
CAUTION:
• Unplug the power cord from the wall outlet before you move the machine.
While moving the machine, you should take care that the power cord will not be damaged under the machine.
R
CAUTION:
• When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).
136
Where to Put Your Machine
• When the main power switch is in the Stand-by position, the optional anticondensation heaters are on. In case of emergency, unplug the machine's power cord.
• When you unplug the power cord, the anti-condensation heaters turn off.
• Make sure that the plug is firmly inserted in the outlet.
• Voltage must not fluctuate by more than 10%.
• The socket-outlet should be installed near the equipment and be easily accessible.
Access to the Machine
Position the machine near the power source, providing clearance as shown.
1.
Rear: more than 20 cm (7.8")
2.
Right: more than 3 cm (1.1")
3.
Front: more than 55.5 cm (21.6")
4.
Left: more than 40 cm (15.7")
Note
❒ For the required space when options are installed, contact your service representative.
8
137
Remarks
Maintaining Your Machine
If the exposure glass or ADF is dirty, you might not be able to make clear copies.
Clean these parts if they become dirty.
❖ Cleaning the machine
Wipe the machine with a soft, damp cloth. Then, wipe it with a dry cloth to remove the water.
Important
❒ Do not use chemical cleaners or organic solvents, such as thinners or benzene.
If they get into the machine or melt plastic parts, a failure might occur.
❒ Do not clean parts other than those specified in this manual. Such parts should be cleaned by a service representative.
Cleaning the Exposure Glass
8
ND1C0200
Cleaning the Auto Document Feeder
A1P0100E
138
Other Functions
Other Functions
Inquiry
The inquiry function lets you confirm the telephone numbers to contact for repairs or order toner. Be sure to contact your service engineer to verify the following:
❖ Machine Maintenance/Repair
• Telephone No.
• Serial No. of the machine
❖ Sales Representative
• Telephone No.
A
Press the {{{{Counter}}}} key.
ZJBS051N
Inquiry information is displayed.
Printing inquiry information
A Press
[ Print Inquiry List ]
.
8
B Press the {{{{Start}}}} key.
Inquiry information is printed.
B
Press
[ Exit ]
.
139
Remarks
Changing the Display Language
You can change the language used on the display. English is set as the default.
A
Press the {{{{Language Selection}}}} key.
Note
❒ If you want to return the display language to “English”, repeat step press
[ English ]
.
A
Counter
Displaying the total counter
You can display the total number of sheets used for all functions and the total number of sheets used for copying.
You can also print the counter list.
A
Press the {{{{Counter}}}} key.
8
ZJBS051N
B
To print a counter list, press
[ Print Counter List ]
.
C
Press the {{{{Start}}}} key.
A counter list is printed.
140
9. Security
Security
Confidential information is always at risk of being copied without permission or subject to unauthorized access through the network. To protect documents from these types of risks, not only can passwords be set, but also the Extended
Security function can be used to strengthen security.
For those who require ample document protection, we recommend that the Extended Security function be used.
Primary Security Functions
❖ Protecting Stored Documents
Protects documents with a password when using Document Server or
Locked Print. Furthermore, the Extended Security function can protect
against a password-guessing attack. See p.141 “Extended Security Function”.
❖ Protecting Image Data Remaining in Memory
Protects image data remaining in memory. When a copying or printing job is completed or a job is cancelled, the data is secure.
❖ Authenticating Administrator
Protects essential functions for administrating document security with an ac-
cess code. See p.69 “Key Operator Code”
Extended Security Function
By setting a password, operations with documents such as printing, deleting, or delivering can be restricted to authorized users and access denied to others.
However, a password is breakable. When the Extended Security function is used, entering the wrong password 10 times will lock a document, protecting it from illegitimate accesses.
For unlocking documents, see p.142 “Unlocking a Locked Document”.
The documents that can be protected by the Extended Security function are as follows. All documents must be set with a password to be protected by this function.
❖ Documents stored in the Document Server by the following functions
• Document Server mode
• Copier function
• Scanner function
• Printer driver
141
9
Security
❖ Documents stored from the printer driver using Lock Print function
Reference
For information about Document Server, see p.35 “Document Server”.
For information about Locked Print, see “Locked Print”, Printer Reference, or the printer driver Help.
Note
❒ Once a document has been locked, it will not accept even the correct password until it is unlocked.
❒ When Extended Security function is on, settings for the delivery server cannot be changed. Turn the function off when changing the settings.
Setting Extended Security
Preparation
The Extended Security setting is not available unless the access code set in the
Access Code settings of the System Settings is six or more digits. See p.69
A
Press the {{{{User Tools/Counter}}}} key.
B
On the display panel, press
[ System Settings ]
, and then press
[ Key Operator
Tools ]
.
C
Press
[ Extended Security ]
. Press
[ On ]
, and then
[ OK ]
.
The Extended Security function is enabled and the security mark appears at the lower right of the display panel.
D
Press the {{{{User Tools/Counter}}}} key to finish.
Unlocking a Locked Document
Unlock a document that was locked due to entering the wrong password multiple times and make it available for authorized users to access again.
A
Press the {{{{User Tools/Counter}}}} key.
B
On the display panel, press
[ System Settings ]
, and then press
[ Password Management for Stored Files ]
.
C
Press
[ OK ]
under
[ Unlock Files ]
.
The document is unlocked.
D
Press the {{{{User Tools/Counter}}}} key to finish.
142
Security
Temporarily Disabling Document Security
In the event you forget a password, document protection can be temporarily disabled, making documents available for operations such as setting new passwords or deleting.
Important
❒ After operations are complete, be sure to press “Do not Unlock” under “Temporarily Unlock Files”, making the document protected by password again.
Note
❒ For a document stored using Locked Print, only document deletion is available while protection is disabled.
A
Press the {{{{User Tools/Counter}}}} key.
B
On the display panel, press
[ System Settings ]
, and then press
[ Password Management for Stored Files ]
.
C
Press
[ Unlock ]
under “Temporarily Unlock Files”.
Note
❒ Protection can be disabled for only three minutes. Access the document, set a new password, and perform any other necessary operations to the document within that time. Documents will automatically return to the password-protected condition after three minutes.
D
Press the {{{{User Tools/Counter}}}} key to finish.
9
143
9
Security
Operating Environment and Notes
Security for this machine is assured on the premises that the machine is used under the following conditions:
Operating Environment
• The condition of the machine is normal. (For example, it is not damaged, modified, or lacking components.)
• When the machine is connected to a network, the machine is protected from illegitimate access including unauthorized packet sniffing.
• The machine is managed by an administrator with thorough knowledge of the machine and capable of providing the proper conditions under which users can use the machine safely.
For Administrator
• This machine does not protect against illegitimate actions on the network. To avoid any risks on the network, further security is required.
• Security of this machine cannot be assured if any hardware component is detached or replaced with an inappropriate component. If these things have the possibility of occurring, other security measures are necessary.
• Regularly check that the Extended Security function is on. While the machine is in this mode, the security mark is displayed at the lower right of the display panel. Be sure to check it particularly after the machine is moved or a
power failure occurs. See p.142 “Setting Extended Security”.
• Avoid using a single number or consecutive numbers for an access code such as “00000000” or “12345678”. Since the numbers like this are easy to guess, using them will not provide the appropriate level of security.
• Remote document management using SmartDeviceMonitor for Admin is not available when the Extended Security function is on.
• User code is a function to help manage the use of the machine. It is not to pro-
tect confidential documents from others. See p.75 “User Codes”.
• As for using the delivery function, the security of this machine can assure only the protection of documents having a password set and stored in the
Document Server. Be sure to select the destination correctly when delivering documents.
144
Operating Environment and Notes
For User
• Be careful not to let anyone know your password, especially when entering a password or recording it. Keep any record of your password in a safe place.
• Avoid using a single number or consecutive numbers for a password such as
“0000” or “1234”. Since the numbers like this are easy to guess, using them will not provide the appropriate level of security.
• A document accessed with a correct password remains selected even after operations are completed and can be accessed by other users. To avoid this, be sure to press the {{{{Clear Modes}}}} key to cancel the selection of the document.
• The user name that is used when adding a document to the Document Server is to identify the document creator and type. It is not to protect confidential documents from others.
• Before scanning documents using the scanner function, make sure that all other operations are completed.
9
145
9
146
Security
10. Specification
Main Machine
❖ Configuration:
Console
❖ Photosensitivity type:
OPC drum (
∅
100)
❖ Original scanning:
One-dimensional solid scanning system through CCD
❖ Copy process:
Dry electrostatic transfer system
❖ Development:
Dry two-component magnetic brush development system
❖ Fusing:
Heating roll pressure system
❖ Resolution:
1200 dpi
❖ Exposure glass:
Stationary original exposure type
❖ Original reference position:
Rear left corner
❖ Warm-up time:
Less than 360 seconds (23
°
C)
❖ Originals:
Sheet/Book/Objects
❖ Original size:
A3L - A5KL, 11"
×
17"L - 5
1
/
2
"
×
8
1
/
2
" KL
❖ Copy paper size:
See p.158 “Copy Paper” about paper size for each tray
❖ Copy paper weight:
• Tray 1 - Tray 3, Tray 6 : 52 - 162 g/m
2
, 16 lb. Bond - 90 lb. Index
• Tray 4, Tray 5, Tray 7: 52 - 216 g/m
2
, 16 lb. Bond - 80 lb. Cover
147
10
Specification
❖ Non-reproduction area:
• Leading edge: More than 4
±
2 mm
• Trailing edge: More than 2 + 2/
−
1.7 mm
• Left edge: More than 2
±
1.5 mm
• Right edge: More than 2
±
1.5 mm
❖ First copy time:
Type 1
Type 2
3.5 seconds (for Face Up)
5 seconds (for Face Down)
3.2 seconds (for Face Up)
4.5 seconds (for Face Down)
❖ Copying speed:
Type 1
Type 2
90 copies/minute
(A4 K, 8
1
/
2
"
×
11"K)
105 copies/minute
(A4 K, 8
1
/
2
"
×
11"K)
41 copies/minute
(A3 L)
49 copies/minute
(A3 L)
❖ Reproduction ratio:
Preset reproduction ratios:
Metric version
Enlargement
Full Size
Reduction
75 %
71 %
65 %
50 %
25 %
400 %
200 %
141 %
122 %
115 %
100 %
93 %
82 %
Zoom: From 25 % to 400 % in 1 % steps.
❖ Maximum number of continuous copy sets
1 – 9999 copies
42 copies/minute
(11"
×
17"L)
51 copies/minute
(11"
×
17"L)
Inch version
400 %
200 %
155 %
129 %
121 %
100 %
93 %
85 %
78 %
73 %
65 %
50 %
25 %
148
Main Machine
❖ Copy paper capacity:
• Tray 1 (Tandem tray) : 2,200 sheets (1,100 sheets
×
2) (80 g/m
2
, 20 lb Bond)
• Tray 2 (550-sheet tray) : 550 sheets (80 g/m
2
, 20 lb Bond)
• Tray 3 (550-sheet tray) : 550 sheets (80 g/m
2
, 20 lb Bond)
• Tray 4 (LCT): 1,000 sheets (80 g/m
2
, 20 lb Bond)
• Tray 5 (LCT): 1,000 sheets (80 g/m
2
, 20 lb Bond)
• Tray 6 (LCT): 2,550 sheets (80 g/m
2
, 20 lb Bond)
• Tray 7: 500 sheets (80 g/m
2
, 20 lb Bond)
❖ Power consumption (Type 1: 90 copies/minute model):
Warm-up
Stand-by
Copying
Maximum
Main machine only
2.2 kW
0.65 kW
2.7 kW
2.8 kW
2.3 kW
0.7 kW
2.8 kW
2.9 kW
*1
Main machine with the finisher, LCT, Multi bypass tray (Tray 7), ADF, interposer
❖ Power consumption (Type 2: 105copies/minute model):
Warm-up
Stand-by
Copying
Maximum
Main machine only
2.2 kW
0.65 kW
2.8 kW
2.9 kW
2.3 kW
0.7 kW
2.9 kW
3.0 kW
*1
Main machine with the finisher, LCT, Multi bypass tray (Tray 7), ADF, interposer
❖ Dimensions (W
×
D
×
H up to exposure glass):
2,096
×
858.5
×
1,476 mm, 82.5"
×
33.78"
×
58.1"
❖ Space for main machine (W
×
D):
• 1,202
×
858.5 mm, 47.3"
×
33.78" (ADF external extender is not used, optional output tray is installed.)
• 2,218
×
858.5 mm, 87.3"
×
33.78" (ADF external extender is used for larger size originals, optional finisher proof tray is installed.)
• 2,314
×
858.5 mm, 91.1"
×
33.78" (ADF external extender is used for larger size originals, optional finisher proof tray is installed.)
10
149
10
Specification
❖ Noise emission
(Type 1):
Sound power level
When printing
Stand-by
Main machine only
74 dB (A)
60 dB (A)
78 dB (A)
59 dB (A)
During printing
Stand-by
Main machine only
60 dB (A)
45 dB (A)
68 dB (A)
46 dB (A)
*1
*2
*3
The above measurements are ISO 7779 actual values.
Measured at the position of the bystander/operator. During printing.
Main machine with full options.
❖ Noise emission
(Type 2):
Sound power level
When printing
Stand-by
Main machine only
76 dB (A)
60 dB (A)
79 dB (A)
59 dB (A)
During printing
Stand-by
Main machine only
61 dB (A)
45 dB (A)
68 dB (A)
46 dB (A)
*1
*2
*3
The above measurements are ISO 7779 actual values.
Measured at the position of the bystander/operator. During printing.
Main machine with full options.
❖ Weight:
Approx. 270 kg, 594 lb (main machine with the ADF)
150
Main Machine
Document Server
❖ HDD:
80 GB
❖ HDD (Document Server):
45 GB
❖ Capacity:
• Copy: Approx. 3,000 (ITUT-No.4 chart)
• Batch mode: Approx. 3,000 (ITUT-No.4 chart)
• Printer: Approx. 15,000 (600 dpi)
• Scanner: Approx. 3,000 (200 dpi/Text) (ITUT-No.4 chart)
❖ Maximum number of stored documents:
3,000
❖ Maximum pages of stored documents:
15,000
❖ Maximum number of pages per document:
2,000
❖ Capacity (Memory Sorting):
6.75 GB (A4/8
1
/
2
"
×
11" : Approx. 333 sheets-3000 sheets at maximum)
❖ Capacity (Others):
*1
*2
10.0 GB
Scanning Condition: ITUT-No.4 chart/200 dpi/Text/A4/MMR
The capacity will change when the multiple functions are used.
10
151
10
Specification
Auto Document Feeder
❖ Mode:
ADF mode, Batch mode, SADF mode, Mixed Sizes mode, Thin mode
❖ Original size:
• A3L–A5KL
• 11"
×
17"L– 8
1
/
2
"
×
5
1
/
2
"KL
❖ Original weight:
• 1-sided originals: 52 - 156 g/m
2
(14 - 42 lb. Bond)
• 2-sided originals: 52 - 128 g/m
2
(14 - 34 lb. Bond) (Duplex)
• Thin paper mode: 40 - 156 g/m
2
(11 -42 lb. Bond)
❖ Number of originals that can be set:
100 sheets (80 g/m
2
, 20 lb. Bond) of less than 12 mm, 0.5"
❖ Copying speed:
80 copies/minute (A4K, 8
1
/
2
"
×
11"K, 1 to 1 copying)
❖ Power Source:
Supplied from the main machine.
Note
❒ Specifications are subject to change without notice.
152
Options
Options
Finisher
Finisher Upper Tray:
❖ Paper size:
A3L, B4L, A4KL, B5KL, A5KL, 11"
×
17"L, 8
1
/
11"KL, 5
1
/
2
"
×
8
1
/
2
"KL, 12"
×
18"L
2
"
×
14"L, 8
1
/
2
"
×
❖ Paper weight:
52 – 216 g/m
2
, 14 – 58 lb. Bond
❖ Stack capacity:
• 500 sheets (A4KL, B5KL, A5KL, 8
(80 g/m
2
, 20 lb. Bond)
1
/
2
"
×
11"KL, 5
1
/
2
"
×
8
1
/
2
"KL)
• 250 sheets (A3L, B4L, 11"
×
17"L, 8
1
/
20 lb. Bond)
2
"
×
14"L, 12"
×
18"L) (80 g/m
2
,
Finisher Shift Tray:
❖ Paper size:
A3L, B4L, A4KL, B5KL, A5KL, 11"
×
17"L, 8
1
/
11"KL, 5
1
/
2
"
×
8
1
/
2
"KL, 12"
×
18"L
2
"
×
14"L, 8
1
/
2
"
×
❖ Paper weight:
52 – 216 g/m
2
, 14 – 58 lb. Bond
❖ Stack capacity:
• 3,000 sheets (A4K, B5K, 8
1
/
2
"
×
11"K) (80 g/m
2
, 20 lb. Bond)
• 1,500 sheets (A3L, B4L, A4L, B5L, 11"
×
17"L, 8
1
/
11"L, 12"
×
18"L) (80 g/m
2
, 20 lb. Bond)
2
"
×
14"L, 8
1
/
2
"
×
• 500 sheets (A5K, 5
1
/
2
"
×
8
1
/
2
"K) (80 g/m
2
, 20 lb. Bond)
• 100 sheets (A5L, 5
1
/
2
"
×
8
1
/
2
"L) (80 g/m
2
, 20 lb. Bond)
❖ Staple paper size:
A3L, B4L, A4KL, B5KL, 11"
×
17"L,8
1
/
2
"
×
14"L, 8
1
/
2
"
×
11"KL
❖ Staple paper weight:
64 – 80 g/m
2
, 17 – 20 lb. Bond
❖ Staple capacity:
• 100 sheets (A4KL, B5KL, 8
1
/
2
"
×
11"KL) (80 g/m
2
, 20 lb. Bond)
• 50 sheets (A3L, B4L, 11"
×
17"L, 8
1
/
2
"
×
14"L) (80 g/m
2
, 20 lb. Bond)
10
153
10
154
Specification
❖ Stack capacity after stapling
• 200–30 sets (10–100 sheets) (A4KL, B5KL, 8 lb. Bond)
1
/
2
"
×
11"KL)(80 g/m
2
, 20
• 150 sets (2–9 sheets) (A4KL, B5KL, 8
1
/
2
"
×
11"KL)(80 g/m
2
, 20 lb. Bond)
• 150–30 sets (10–50 sheets) (A3L, B4L, 11"
×
17"L, 8
1
/
2
20 lb. Bond)
"
×
14"L)(80 g/m
2
,
• 150 sets (2–9 sheets) (A3L, B4L, 11"
×
17"L, 8
1
/
2
"
×
14"L)(80 g/m
2
, 20 lb. Bond)
❖ Staple position:
4 position (Top, Top Slant, Bottom, 2 Staples)
❖ Power consumption:
Approx. 100 W (supplied from the main machine)
❖ Dimensions (W
×
D
×
H):
800
×
730
×
980 mm, 31.5"
×
28.7"
×
38.6"
❖ Weight:
Approx. 65 kg, 143.3 lb.
Note
❒ Specifications are subject to change without notice.
Large Capacity Tray
❖ Paper size:
See p.158 “Copy Paper” about paper size for tray 4, 5, and 6.
❖ Paper weight:
Tray 4, 5: 52 – 216 g/m
Tray 6: 52 – 163 g/m
2
2
, 16 – 18 lb. Bond
, 16 – 90 lb. Bond
❖ Paper capacity:
Tray 4, 5: 1,000 sheets (80 g/m
Tray 6: 2,550 sheets (80 g/m
2
2
, 20 lb. Bond)
, 20 lb. Bond)
❖ Power consumption
85 W or less (supplied from the main machine)
❖ Dimensions (W
×
D
×
H, option unit):
540
×
730
×
980 mm, 21.3"
×
28.8"
×
38.6"
❖ Weight:
Approx. 82 kg (180 lb) or less
Note
❒ Specifications are subject to change without notice.
Options
Multi Bypass Tray (Tray 7)
❖ Paper size:
See p.158 “Copy Paper” about paper size for multi bypass tray (tray 7).
❖ Paper weight:
52 - 216 g /m
2
, 16 lb. Bond - 80 lb. Cover
❖ Paper capacity:
500 sheets (80 g/m
2
, 20 lb Bond)
❖ Power consumption:
75 W or less (supplied from the main machine)
❖ Dimensions (W
×
D
×
H):
680
×
561
×
181 mm, 26.8"
×
22.1"
×
7.2"
❖ Weight:
Approx. 18 kg (39.7 lb) or less
Note
❒ Specifications are subject to change without notice.
Interposer
❖ Paper size:
A3L, B4L, A4KL, B5KL, A5KL, 11"
×
17"L, 8
1
/
2
11"KL, 5
1
/
2
"
×
8
1
/
2
"KL
"
×
14"L, 8
1
/
2
"
×
❖ Paper weight:
64 – 216 g/m
2
, 20 – 58 lb. Bond
❖ Paper capacity:
200 sheets (80 g/m
2
, 20 lb. Bond)
❖ Power consumption (Max):
Approx. 48 W (supplied from the main machine)
❖ Dimensions (W
×
D
×
H):
500
×
620
×
200 mm, 19.7"
×
24.4"
×
7.9"
❖ Weight:
Approx. 12 kg, 26.5 lb.
Note
❒ Specifications are subject to change without notice.
10
155
10
Specification
Punch Unit
❖ Paper size:
Punch unit type
2 & 3 holes type
(inch version)
2 holes
3 holes
L
K
L
K
A3-A5, 11"
×
17"-5
1
/
2
"
×
8
1
/
2
"
A4-A5, 8
1
/
2
"
×
11", 5
1
/
2
"
×
8
1
/
2
"
A3, B4, 11"
×
17"
A4, B5, 8
1
/
2
"
×
11"
❖ Paper weight:
2 & 3 holes: 52 – 163 g/m
2
, 14 lb. – 43 lb. Bond
❖ Power consumption:
60 W (supplied from the main machine)
❖ Dimensions (W
×
D
×
H):
2 & 3 holes, 2 & 4 holes: 105
×
463
×
100 mm, 4.1"
×
18.2"
×
3.9"
❖ Weight:
2 & 3 holes, 2 & 4 holes: Approx. 2.6 kg, 5.7 lb
Note
❒ Specifications are subject to change without notice.
156
Others
❖ A3/11"
×
17" Tray Unit (optional)
You can load A3L or 11"
×
17"L paper in tray 1 using this unit.
❖ Output Jogger (optional)
You can tidy the printout with the finisher.
Others
157
10
Specification
Copy Paper
10
Recommended Paper Sizes and Types
The following limitations apply to each tray:
Tray
(Tandem tray)
(Optional A3/11"
×
17" Tray Kit)
Metric version Inch version Paper weight
A4K, 8
1
/
2
"
×
11" K A4K, 8
1
/
2
"
×
11" K 52 – 163 g/m
2
,
16 lb. Bond –
90 lb. Index
A3L, B4L,
A4KL, 8
KL
, 8
1
/
2
1
/
2
"
×
11"
"
×
14"L
A3L, B4L,
A4KL, 8
KL
, 8
1
/
2
1
/
2
"
×
11"
"
×
14" L
52 – 163 g/m
2
,
16 lb. Bond –
90 lb. Index
52 – 163 g/m
2
,
16 lb. Bond –
90 lb. Index
A3L, B4L, A4K
L
, B5KL, A5KL,
11"
×
17"L, 8
1
/
2
"
×
14"L, 8
L
, 5
1
1
/
2
"
×
11"K
/
2
"
×
8
1
/
2
"K
L
, 7
1
/
4
"
×
10
1
/
2
8
1
"L,
/
2
"
×
13"L, 8"
×
13"L, 8
1
/
4
"
×
13"L,
11"
×
15"L, 10"
×
14"L, 8"
×
10
1
/
2
"L,
8"
×
10"L, 12"
×
18"
L
, 8KL, 16KKL
A3L, B4L, A4K
L
, B5KL, A5KL,
11"
×
17"L, 8
1
/
2
"
×
14"L, 8
L
, 5
1
1
/
2
"
×
11"K
/
2
"
×
8
1
/
2
"K
L
, 7
1
/
4
"
×
10
1
/
2
, 8
1
"L
/
2
"
×
13"L, 8"
×
13"L, 8
1
/
4
"
×
13"L,
11"
×
15"L, 10"
×
14"L, 8"
×
10
1
/
2
"L,
8"
×
10"L, 12"
×
18"
L
, 8KL, 16KKL
Custom size vertical: 139 – 305 mm holizontal: 139 – 458 mm
A4K, A5KL, 8
×
11" K, 5
1
/
2
"
×
8
1
/
2
" KL, B5K
1
/
2
"
A4K, A5KL, 8
×
11" K, 5
8
1
/
2
"
×
1
/
2
" KL, B5K
1
/
2
"
Custom size vertical: 5.5" – 12" holizontal: 5.5" – 18"
A4K, A5KL, 8
×
11" K, 5
1
/
2
"
×
1
/
2
"
8
1
/
2
" KL, B5 K
A4K, A5KL, 8
×
11" K, 5
1
/
2
"
×
1
/
2
"
8
1
/
2
" KL, B5K
52 – 216 g/m
16 lb. Bond –
80 lb. Cover
52 – 163 g/m
2
16 lb. Bond –
90 lb. Index
2
,
,
Paper capacity
1,000 sheets
+ 1,000 sheets
1,000 sheets
500 sheets
1,000 sheets
2,550 sheets
158
Copy Paper
Tray
Tray 7
Metric version Inch version
A3L, B4L, A4K
L
, B5KL, A5KL,
11"
×
17"L, 8
1
/
2
"
×
14"L, 8
L
, 5
1
/
2
1
/
2
"
×
11"K
"
×
8
1
/
2
"K
L
8
1
, 7
1
/
4
"
×
10
13"L, 8
1
1
/
2
"L,
/
2
"
×
13"L, 8"
×
/
4
"
×
13"L,
11"
×
15"L, 10"
×
14"
L
, 8"
×
10
1
/
2
"L, 8"
×
10"L, 12"
×
18"L,
8KL, 16KKL
A3L, B4L, A4K
L
, B5KL, A5KL,
11"
×
17"L, 8
1
/
2
"
×
14"L, 8
L
, 5
1
/
2
1
/
2
"
×
11"K
"
×
8
1
/
2
"K
L
8
1
, 7
1
/
4
"
×
10
1
/
2
"L,
/
2
"
×
13"L, 8"
×
13"L, 8
1
/
4
"
×
13"L,
11"
×
15"L, 10"
×
14"L, 8"
×
10
1
/
2
"L,
8"
×
10"L, 12"
×
18"
L
, 8KL, 16KKL
Custom size vertical: 139 – 305 mm holizontal: 139 – 458 mm
Custom size vertical: 5.5" – 12" holizontal: 5.5" – 18"
Paper weight
52 – 216 g /m
2
,
16 lb. Bond –
80 lb. Cover
Paper capacity
500 sheets
*1
*2
*3
*4
The paper tray fence is fixed. If you want to change the size of paper set in this tray, contact your service representative.
If you want to copy onto custom size paper, select the size using the Tray Paper Set-
ting function. See p.93 “Paper Tray Settings”.
If you want to copy onto OHP transparencies or thick paper, select OHP or Thick Pa-
per mode. See p.93 “Paper Tray Settings”.
When setting copy paper, make sure the stack height does not exceed the limit mark.
The maximum number of sheets you can set at once depends on the paper's thickness and condition.
Important
❒ Feeding damp or curled paper into the machine might cause a misfeed, staple jam, mis-stapling, a marked edge or irregular output. Try turning over the paper stack in the paper tray. If there is no improvement, change to a stiffer paper.
❒ When you use damp or curled adhesive labels, misfeeds might occur.
❒ When you set Index tabs, use the end fence for Index tabs.
Note
❒ If you load paper of the same size in two or more trays, the machine automatically shifts to the other tray when the tray in use runs out of paper. This function is called Auto Tray Switching. This saves interrupting a copy run to replenish paper even when making a large number of copies. You can turn off this function. See “Auto Tray Switching” and “Selecting Copy Paper”,
Copy Reference.
❒ When you use OHP transparencies, shuffle them each time.
❒ When you load OHP transparencies, check the front and back of the sheets, and place them correctly, or misfeeds might occur.
10
159
Specification
❒
When you want to copy onto translucent paper or paper lighter than 20 lbs,
80 g/m
2
, set the paper as shown in the following illustration. Not doing so might cause a paper jam, marked edges or the paper edges to be folded.
1.
Direction of paper grain
2.
How to set the copy paper in the paper tray
❒ If you want to set 20 lbs, 80g/m
2 the following illustration.
or heavier paper, set the paper as shown in
10
1.
Direction of paper grain
2.
How to set the copy paper in the paper tray
❒ If you load recycled or special paper in the paper trays and use the Tray Paper
Settings, this function is not available with these trays unless their settings are identical.
❒ Feeding B5K, A5K, or 8
1
/
2
"
×
5
1
/
2
"K paper into the machine might cause a marked edge or a misfeed. In this case, change the orientation or turn over the paper stack in the paper tray.
160
Copy Paper
Non-recommended Paper
R
CAUTION:
• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid
a fire or machine failure.
Important
❒ Do not use any of the following kinds of paper or a fault might occur.
• Paper for inkjet printers
• Thermal fax paper
• Art paper
• Aluminum foil
• Carbon paper
• Conductive paper
• Colored OHP transparencies
• Paper with perforations
• Envelope
• Fancy paper
Note
❒ Do not use the following kinds of paper or a misfeed might occur.
• Bent, folded, or creased paper
• Torn paper
• Slippery paper
• Perforated paper
• Rough paper
• Thin flexible paper
• Paper coated with a lot of paper dust
❒ Copying onto rough grain paper can result in blurred copy image and reduced solid fill.
10
161
10
162
Specification
Paper Storage
Note
❒ When storing paper, the following precautions should always be followed:
• Do not store paper where it will be exposed to direct sunlight.
• Avoid storing paper in humid (greater than 70%) areas.
• Store on a flat surface.
❒ Do not store paper vertically.
❒ Under extremely high or low conditions of temperature/humidity, store paper in vinyl bags.
INDEX
A
A3/11"
×
17" Tray Unit
Access to the Machine
Adding Staples
Address Book
Change Order
Edit Title
Program/Change/Delete Group
Address Book Management
ADF Original Table Elevation
Auto Delete File
Auto Document Feeder (ADF)
Auto Off
Auto Off Timer
Available Functions
Copier Mode
Document Server Mode
Printer Mode
Scanner Mode
C
Changing
Display Language
E-mail Destination
File Name
Group Name
Modes
Paper Size
User Code
Changing the Paper Size
Tray 2
Tray 3
Checking
Job List
Stored Documents
Clearing
Counter
E-mail Destination
User Code
Clearing Misfeeds
Clear key
Clear Modes/Energy Saver key
Combined Function Operations
Control Panel
Control panel
Copier/Document Server Auto Reset
Timer
Copy Count Display (Copier/Document
Server)
Copy Paper
Counter
Clearing
Displaying
Counter for Each User Code
Displaying
Printing
D
Delete All Files
Deleting
E-mail Destination from a Group
Group
Job List
Display/Clear/Print Counter per User
Code
Displaying
Counter
Counter for Each User Code
E-mail Destination
Display Language
Changing
Display Panel
Display panel
Display/Print Counter
Document feeder
Cleaning
Document Server
Deleting
Settings
Using
Document Server Mode
File Printing
On Demand Printing
Operation from a Computer
Do's And Don'ts
Duplex Priority
163
164
E
E-mail Destination
Changing
Clearing
Displaying
Registering
Energy Saver Timer
ENERGY STAR Program
Entering Text
Exiting
User Tools
Exposure glass
Cleaning
External Options
F
File Name
Changing
Front Cover
Function Priority
Function Reset Timer
I
G
General Features
Group
Deleting
Group Name
Changing
Indicators
Inquiry
Interleave Print
Interrupt key
J
Jammed Staples
Removing
Job List
Checking
Deleting
Job List Display Time
K
Key Counter Management
Key Operator Code
Key Operator Tools
L
Large Capacity Tray (LCT)
Loading Paper
Interposer
Large Capacity Tray (Tray 4, Tray 5, and Tray 6)
Tray 1 (Tandem Tray)
Tray 2
Tray 3
Low Power Mode
M
Machine Environment
Machine Types
Main Machine
Main Power
Turning Off
Turning On
Main power switch
Maintaining Your Machine
Misfeeds
Moving
Multi-Access
N
Number keys
O
Off Mode
On indicator
Operation switch
Option
Output
Copier
Document Server
Printer
Output Jogger
P
Panel Off Timer
Panel Tone
Paper tray
Paper Tray Priority
Copier
Printer
Password
Setting or changing
Power
Turning Off
Turning On
Power Connection
Printing
Counter for Each User Code
Saved Documents
Printing Saved Documents
Changing
Stopping
Print Priority
Print Selected Pages
Program key
Punch Waste
Removing
R
Registering
E-mail Destination
E-mail Destinations to a Group
New Group
User Code
Registering or changing
User Name
Remarks
Removing
Jammed Staples
Punch Waste
S
Safety information
Sample Copy
Sample Copy key
Saved Documents
Printing
Searching
Saving Energy
Auto Off
Low Power Mode
System Reset
Scanner Auto Reset Timer
Screen Contrast Knob
Searching
by File Name
by User Name
Saved Documents
Select Title
Set Date
Set Time
Setting or changing
Password
Settings
Document Server
Sleep Mode
Specification
Main Machine
Staples
Adding
Start key
Stop
Stored Documents
Checking
Storing Data
Suspend Copy
System Auto Reset Timer
System Reset
T
Text
Deleting
Entering
Timer Setting
Toner
Handling
Storing
Toner Cover
Troubleshooting
Turning Off
Main Power
Power
Turning On
Main Power
Power
165
166
U
User Code
Changing
Clearing
Registering
User Code Management
User Codes
User Management
Using
User Name
Registering or changing
User Tools
Exiting
User Tools/Counter key
User Tools Menu (System Settings)
User Tools (System Settings)
Using
Document Server
User Management
V
Ventilation hole
W
Warm Up Notice (Copier/Document
Server)
Weekly Timer
Weekly Timer Code
Where to Put Your Machine
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Key Features
- Copying
- Printing
- Scanning
- Document server
- Network connectivity
- User Management
- Security features