RFP Document/Specifications

RFP Document/Specifications
STATE OF WISCONSIN
DEPARTMENT OF TRANSPORTATION
PURCHASING
REQUEST FOR PROPOSAL
WI SPECIFIC INFORMATION
SIGN PROGRAM
Bid Number 271328
Page
1
Req. Agency 999999
WISDOT-CENTRAL PURCHASING
Agency Req. Number
T-Number T368
Date Issued 09/10/13
Vendor Number
Vendor Telephone
TIPS Req. Number 1186366
Buyer Name LINDA HANBY
Buyer Telephone (608) 267-2972
-
Bid Must Be Received No Later Than
Date
10/24/13
Time
02:00 PM
BID RESPONSE INSTRUCTIONS
1. Read the entire bid including all terms, conditions, and specifications. The standard terms and conditions apply to any
subsequent award.
2. Bid number and bid opening date must be on outside front lower left corner of the sealed bid envelope/package (bid or
no-bid). Any bid which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection.
3. Bids must be in ink or typed (pencil is unacceptable), signed and dated.
4. Bid responses (bid or no-bid) must be submitted on this form. Make copies for your records.
5. For a "No-Bid" response, return only the signature page signed and marked "No-Bid". Failure to respond may result in
being removed from bidders list.
6. Each numbered, sealed bid or RFP response (bid or no-bid) must be in a separately identified sealed bid
envelope/package and must be received by Purchasing prior to specified time. Late bids will be rejected.
7. Bids submitted by "express/overnight" services must be in separate inner envelopes/packages, sealed and identified
as stated above.
8. Return bids to:
WISDOT-CENTRAL PURCHASING
PURCHASING UNIT
4802 SHEBOYGAN AVE-RM 751
PO BOX 7396
MADISON
WI 53707-7396
9. Delivery can be made
TO BE COMPLETED BY VENDOR
days or
weeks after receipt of order.
10. Payment terms:
11. Prices shall be firm for acceptance
days from date of bid opening, or as stated in the special conditions
of bid.
12. Vendor's quotation reference number, if any:
13. Minimum order amount, if any $
This number will appear on your PO.
Minimum quantity, if any
14. Vendor contact person
Telephone
15. E-Mail Address
FAX
I/We certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken
any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit
a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor, or potential competitor; that
this bid has not been knowingly disclosed prior to the opening of bids of any other bidder or competitor; that the above statement is
accurate under penalty of perjury.
We will comply with all terms, conditions, and specifications required by the State of Wisconsin in this request for bid and all terms
of our bid.
(Authorized Name - Type or Print)
(Authorized Signature)
(Title)
T206
(Telephone)
1/2003
(Date)
2/2012
To be completed by Vendor (cont.)
Wisconsin Department of Transportation
Vendor Name
Page
Vendor Number
Bid Number
Open Date
T Number
Time 2:00 PM
16. Indicate if you are a certified MINORITY BUSINESS ENTERPRISE (MBE). You MUST BE CERTIFIED by Wisconsin Department
of Administration (DOA). If you have questions concerning the certification process, contact DOA, 6th floor, 101 E. Wilson St., PO
Box 7867, Madison, WI, 53707-7867 or Telephone 608-267-3293.
_____ YES _____ NO
17. Indicate if you are a DISABLED VETERAN OWNED BUSINESS (DVB). You MUST BE CERTIFIED by Wisconsin Department of
Administration (DOA). If you have questions concerning the certification process, contact DOA, 6th floor, 101 E. Wilson St., PO
Box 7867, Madison, WI 53707-7867 or Telephone 608-267-3293.
_____ YES _____ NO
18. Indicate if you are a VETERAN OWNED BUSINESS as defined by s. 16.75(4)(d) and 16.755 Wis. Stats. means a small business,
as defined in paragraph (c), that is certified by the Department of Veterans Affairs as being at least 51% owned by one or more
veterans, as defined in s. 45.01(12) Wis. Stats.
_____ YES _____ NO
19. Indicate if you are a SMALL BUSINESS as defined by s. 16.75 (4)(c) Wis. Stats. “small business” means a business which has
had less than $1.5 million gross annual sales in the most recent calendar of fiscal year.
_____ YES _____ NO
20. Indicate if you are a DISADVANTAGED BUSINESS ENTERPRISE (DBE) as defined in 49 CFR Part 26.
_____ YES _____ NO
21. WORK CENTER
Indicate if responding as a work center certified under s. 16.752 Wis. Stats. employing persons with severe disabilities.
When engaged in production of materials, supplies or equipment or the performance of contractual services, not less than
seventy-five percent (75%) of the total hours of direct labor are performed by severely handicapped individuals. Questions
concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor,
101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605.
_____ YES _____ NO
22. SERVICES PERFORMED IN USA
The services provided under this bid are performed in the United States pursuant to s. 16.705 Wis. Stats.
___ YES ___ NO
23. AMERICAN MADE
The materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the
component parts were manufactured in whole or in substantial part in the United States, as defined in s.16.754, Wis. Stats.
_____ YES _____ NO _____ UNKNOWN
24. REASONABLE ACCOMMODATIONS - AMERICANS WITH DISABILITIES ACT
The Department will provide reasonable accommodations, including the provision of informational material in an alternative format,
for qualified individuals with disabilities, upon request. If you think you need accommodations at a bid opening/vendor conference,
please contact the buyer listed on page 1 in the upper right corner, or TTY users call the Wisconsin TRS at 1-800-947-3529.
25. WISCONSIN DEPARTMENT OF ADMINISTRATION VENDORNET PROGRAM
The State of Wisconsin maintains a list of vendors who wish to conduct business with state agencies. Registered vendors will
receive any bid/proposal over $50,000 that occurs statewide in the commodity/service area for which you are registered. There are
no fees involved. You are encouraged to register with vendornet to ensure that you continue receiving bids from state agencies.
To obtain information on the state's registration process, please visit the vendornet website at http://vendornet.state.wi.us or call
the vendornet information center at 1-800-482-7813. In the Madison, WI area please telephone 264-7897 OR 264-7898.
26. BUILDING SECURITY AWARENESS
Because of increased building security, access to the WisDOT Purchasing Office is restricted and may cause delay if hand
delivering your bid. Allow ample time for security clearance to the Purchasing Office.
T201
4/2003
Wisconsin Department of Transportation
COOPERATIVE PURCHASING AGREEMENT
Page
Vendor Name
3
Vendor Number
Bid Number 271328
Open Date 10/24/13
T Number T368
Time 02:00 PM
VENDOR AGREEMENT
Wisconsin's Cooperative Purchasing Service
Wisconsin statutes (s.16.73, Wis. Stats.) establish authority to allow Wisconsin municipalities to purchase from state
contracts when the contractors agree to extend their terms to them. Participating in the service gives vendors
opportunities for additional sales without additional bidding. Municipalities use the service to expedite purchases. A
"municipality" is defined as any county, city, village, town, school district, board of school directors, sewer district,
drainage district, vocational, technical and adult education district, or any other public body having the authority to award
public contracts (s.16.70(8) Wis. Stats.). Federally recognized Indian tribes and bands in this state may participate in
cooperative purchasing with the state or any municipality under s.66.0301(1) and (2), Wis. Stats.
If you agree to make the products or services of this contract available to Wisconsin municipalities, the Department
of Administration will provide the information through a subscription to the VendorNet system. Interested municipalities:
-- will contact the contractor directly to place orders referencing the state agency contract number; and
-- are responsible for receipt, acceptance, inspection of goods directly from the vendor, and making payment directly
to the vendor.
A contractor in the service may specify minimum order sizes by volume or dollar amount, additional charges beyond normal
delivery areas, or other minimal changes for municipalities.
The State of Wisconsin is not a party to these purchases or any dispute arising from these purchases and is not liable for
delivery or payment of any of these purchases.
A vendor's decision on participating in this service has no effect on awarding the contract.
_____ I agree to make the products or services of this bid/proposal available to Wisconsin municipalities with any
special conditions noted below:
_____ I do not agree to make the products or services of this bid/proposal available to Wisconsin municipalities.
Comments:
(Company Name)
(Signature)
(Address)
(Name - Type or Print)
(City, State, Zip Code)
(Title)
(Commodity / Service)
(Area Code - Telephone Number)
ADA - The Wisconsin Department of Transportation complies with the Americans with Disabilities Act.
(Date)
T207
1/2003
Wisconsin Department of Transportation
PROPRIETARY STATEMENT
Page
Vendor Name
4
Vendor Number
Bid Number 271328
Open Date 10/24/13
T Number T368
Time 02:00 PM
DESIGNATION OF CONFIDENTIAL AND PROPRIETARY INFORMATION
The attached material submitted in response to the above indicated bid/proposal, includes proprietary and confidential
information which qualifies as a trade secret, as provided in section 19.36(5) Wis. Stats., or is otherwise material that can
be kept confidential under the Wisconsin Open Records Law. As such, we ask that certain pages, as indicated below, of
this bid/proposal response be treated as confidential material and not be released without our written approval.
Prices always become public information when bids/proposals are opened, and therefore cannot be kept
confidential.
Other information cannot be kept confidential unless it is a trade secret. Trade secret is defined in s.134.90(1)(c), Wis.
Stats. as follows: "Trade secret" means information, including a formula, pattern, compilation, program, device, method,
technique or process to which all of the following apply:
1. The information derives independent economic value, actual or potential, from not being generally known to, and not
being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure
or use.
2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.
We request that the following pages not be released:
Section
Page Number
Topic
In the event the designation of confidentiality of this information is challenged, the undersigned agrees to provide
legal counsel or other necessary assistance to defend the designation of confidentiality and agrees to hold the
state harmless for any costs or damages arising out of the state's agreement to withhold the materials.
Failure to include this form in the bid/proposal response may mean that all information provided as part of the
bid/proposal response will be open to examination and copying. The state considers other markings of "confidential" in
the bid/proposal response to be insufficient. The undersigned agrees to hold the state harmless for any damages arising
out of the release of any materials unless they are specifically identified above.
(Company Name)
(Signature)
(Area Code - Telephone Number)
(Name - Type or Print)
ADA - The Wisconsin Department of Transportation complies with the Americans with Disabilities Act.
This document can be made available in accessible formats to qualified individuals with disabilities
(Date)
Wisconsin Department of Transportation
STANDARD TERMS & CONDITIONS
Vendor Name
Page
5
Vendor Number
Bid Number 271328
Open Date 10/24/13
T Number T368
1.0 SPECIFICATIONS: The specifications in this request are the
minimum acceptable. When specific manufacturer and model numbers
are used, they are to establish a design, type of construction, quality,
functional capability and/or performance level desired. When alternates
are bid/proposed, they must be identified by manufacturer, stock number,
and such other information necessary to establish equivalency. The State
of Wisconsin shall be the sole judge of equivalency. Bidders/proposers
are cautioned to avoid bidding alternates to the specifications which may
result in rejection of their bid/proposal.
2.0 DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from
original text, terms, conditions, or specifications shall be described fully,
on the bidder's/proposer's letterhead, signed, and attached to the request.
In the absence of such statement, the bid/proposal shall be accepted as
in strict compliance with all terms, conditions, and specifications and the
bidders/proposers shall be held liable.
3.0 QUALITY: Unless otherwise indicated in the request, all material shall
be first quality. Items which are used, demonstrators, obsolete, seconds,
or which have been discontinued are unacceptable without prior written
approval by the State of Wisconsin.
4.0 QUANTITIES: The quantities shown on this request are based on
estimated needs. The state reserves the right to increase or decrease
quantities to meet actual needs.
5.0 DELIVERY: Deliveries shall be F.O.B. destination freight prepaid and
included unless otherwise specified.
6.0 PRICING AND DISCOUNT: The State of Wisconsin qualifies for
governmental discounts and its educational institutions also qualify for
educational discounts. Unit prices shall reflect these discounts.
6.1 Unit prices shown on the bid/proposal or contract shall be the price
per unit of sale (e.g., gal., cs., doz., ea.) as stated on the request or
contract. For any given item, the quantity multiplied by the unit price shall
establish the extended price, the unit price shall govern in the
bid/proposal evaluation and contract administration.
6.2 Price established in continuing agreements and term contracts may
be lowered due to general market conditions, but prices shall not be
subject to increase for ninety (90) calendar days from the date of award.
Any increase proposed shall be submitted to the contracting agency thirty
(30) calendar days before the proposed effective date of the price
increase, and shall be limited to fully documented cost increases to the
contractor which are demonstrated to be industry wide. The conditions
under which price increases may be granted shall be expressed in
bid/proposal documents and contracts or agreements.
6.3 In determination of award, discounts for early payment will only be
considered when all other conditions are equal and when payment terms
allow at least fifteen (15) days, providing the discount terms are deemed
favorable. All payment terms must allow the option of net thirty (30).
7.0 UNFAIR SALES ACT: Prices quoted to the State of Wisconsin are not
governed by the Unfair Sales Act.
8.0 ACCEPTANCE-REJECTION: The State of Wisconsin reserves the
right to accept or reject any or all bids/proposals, to waive any technicality
in any bid/proposal submitted, and to accept any part of a bid/proposal as
deemed to be in the best interest of the State of Wisconsin.
Bids/proposals MUST be date and time stamped by the soliciting
purchasing office on or before the date and time that the bid/proposal is
due. Bids/proposals date and time stamped in another office will be
rejected. Receipt of a bid/proposal by the mail system does not constitute
receipt of a bid/proposal by the purchasing office.
9.0 METHOD OF AWARD: Award shall be made to the lowest
responsible, responsive bidder unless otherwise specified.
10.0 ORDERING: Purchase orders or releases via purchasing cards shall
be placed directly to the contractor by an authorized agency. No other
purchase orders are authorized.
11.0 PAYMENT TERMS AND INVOICING: The State of Wisconsin
normally will pay properly submitted vendor invoices within thirty (30)
days of receipt providing goods and/or services have been delivered,
installed (if required), and accepted as specified. Invoices presented for
payment must be submitted in accordance with instructions contained on
the purchase order including reference to purchase order number and
submittal to the correct address for processing. A good faith dispute
creates an exception to prompt payment.
12.0 TAXES: The State of Wisconsin and its agencies are exempt from
payment of all federal tax and Wisconsin state and local taxes on its
purchases except Wisconsin excise taxes as described below. The State
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Time 02:00 PM
of Wisconsin, including all its agencies, is required to pay the Wisconsin
excise or occupation tax on its purchase of beer, liquor, wine, cigarettes,
tobacco products, motor vehicle fuel, and general aviation fuel. However,
it is exempt from payment of Wisconsin Sales or use tax on its purchases.
The State of Wisconsin may be subject to other states' taxes on its
purchases in that state depending on the laws of that state. Contractors
performing construction activities are required to pay state use tax on the
cost of materials.
13.0 GUARANTEED DELIVERY: Failure of the contractor to adhere to
delivery schedules as specified or to promptly replace rejected materials
shall render the contractor liable for all costs in excess of the contract
price when alternate procurement is necessary. Excess costs shall
include the administrative costs.
14.0 ENTIRE AGREEMENT: These Standard Terms and Conditions shall
apply to any contract or order awarded as a result of this request except
where special requirements are stated elsewhere in the request, in such
cases, the special requirements shall apply. Further, the written contract
and/or order with referenced parts and attachments shall constitute the
entire agreement and no other terms and conditions in any document,
acceptance, or acknowledgment shall be effective or binding unless
expressly agreed to in writing by the contracting authority.
15.0 APPLICABLE LAW: This contract shall be governed under the laws
of the State of Wisconsin. The contractor shall at all times comply with
and observe all federal and state laws, local laws, ordinances, and
regulations which are in effect during the period of this contract and which
in any manner affect the work or its conduct. The State of Wisconsin
reserves the right to cancel this contract if the contractor fails to follow the
requirements of s.77.66 Wis. Stats., and related statutes regarding
certification for collection of sales and use tax. The State of Wisconsin
also reserves the right to cancel this contract with any federally debarred
contractor or a contractor that is presently identified on the list of parties
excluded from federal procurement and non-procurement contracts.
16.0 ANTITRUST ASSIGNMENT: The contractor and the State of
Wisconsin recognize that in actual economic practice, overcharges
resulting from antitrust violations are in fact usually borne by the State of
Wisconsin (purchaser). Therefore, the contractor hereby assigns to the
State of Wisconsin any and all claims for such overcharges as to goods,
materials or services purchased in connection with this contract.
17.0 ASSIGNMENT: No right or duty in whole or in part of the contractor
under this contract may be assigned or delegated without the prior written
consent of the State of Wisconsin.
18.0 WORK CENTER CRITERIA: A work center must be certified under
s.16.752 Wis. Stats., and must ensure that when engaged in the
production of materials, supplies or equipment or the performance of
contractual services, not less than seventy five percent (75%) of the total
hours of direct labor are performed by severely handicapped individuals.
19.0 NONDISCRIMINATION / AFFIRMATIVE ACTION: In connection
with the performance of work under this contract, the contractor agrees
not to discriminate against any employee or applicant for employment
because of age, race, religion, color, handicap, sex, physical condition,
developmental disability as defined in s.51.01(5) Wis. Stats., sexual
orientation as defined in s.111.32(13m) Wis. Stats., or national origin.
This provision shall include, but not be limited to, the following:
employment, upgrading, demotion or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
Except with respect to sexual orientation, the contractor further agrees to
take affirmative action to ensure equal employment opportunities.
19.1 Contracts estimated to be over twenty-five thousand dollars
($25,000) require the submission of a written affirmative action plan by the
contractor. An exemption occurs from this requirement if the contractor
has a workforce of less than twenty-five (25) employees. Within fifteen
(15) working days after the contract is awarded, the contractor must
submit the plan to the contracting state agency for approval. Instructions
on preparing the plan and technical assistance regarding this clause are
available from the contracting state agency.
19.2 The contractor agrees to post in conspicuous places, available for
employees and applicants for employment, a notice to be provided by the
contracting state agency that sets forth the provisions of the State of
Wisconsin's nondiscrimination law.
19.3 Failure to comply with the conditions of this clause may result in the
contractor's becoming declared an "ineligible" contractor, termination of
the contract, or withholding of payment.
Wisconsin Department of Transportation
STANDARD TERMS & CONDITIONS
Vendor Name
Page
6
Vendor Number
Bid Number 271328
Open Date 10/24/13
T Number T368
20.0 PATENT INFRINGEMENT: The contractor selling to the State of
Wisconsin the articles described herein guarantees the articles were
manufactured or produced in accordance with applicable federal labor
laws. Further, that the sale or use of the articles described herein will not
infringe any United States patent. The contractor covenants that it will at
its own expense defend every suit which shall be brought against the
State of Wisconsin (provided that such contractor is promptly notified of
such suit, and all papers therein are delivered to it) for any alleged
infringement of any patent by reason of the sale or use of such articles,
and agrees that it will pay all costs, damages, and profits recoverable in
any such suit.
21.0 SAFETY REQUIREMENTS: All materials, equipment, and supplies
provided to the State of Wisconsin must comply fully with all safety
requirements as set forth by the Wisconsin Administrative Code, and all
applicable OSHA Standards.
22.0 WARRANTY: Unless otherwise specifically stated by the
bidder/proposer, equipment purchased as a result of this request shall be
warranted against defects by the bidder/proposer for one (1) year from
date of receipt. The equipment manufacturer's standard warranty shall
apply as a minimum and must be honored by the contractor.
23.0 INSURANCE RESPONSIBILITY: The contractor performing
services for the State of Wisconsin shall:
23.1 Maintain workers compensation insurance, as required by
Wisconsin Statutes, for all employees engaged in the work.
23.2 Maintain commercial liability, bodily injury and property damage
insurance against any claim(s) which might occur in carrying out this
agreement/contract. Minimum coverage shall be one million dollars
($1,000,000) liability for bodily injury and property damage including
products liability and completed operations. Provide motor vehicle
insurance for all owned, non-owned and hired vehicles that are used in
carrying out this contract. Minimum coverage shall be one million dollars
($1,000,000) per occurrence combined single limit for automobile liability
and property damage.
23.3 The state reserves the right to require higher or lower limits where
warranted.
24.0 CANCELLATION: The State of Wisconsin reserves the right to
cancel any contract in whole or in part without penalty due to
nonappropriation of funds or for failure of the contractor to comply with
terms, conditions, and specifications of this contract.
25.0 VENDOR TAX DELINQUENCY: Vendors who have a delinquent
Wisconsin tax liability may have their payments offset by the State of
Wisconsin.
26.0 PUBLIC RECORDS ACCESS: It is the intention of the state to
maintain an open and public process in the solicitation, submission,
review, and approval of procurement activities.
Bid/proposal openings are public unless otherwise specified. Records
may not be available for public inspection prior to issuance of the notice
of intent to award or the award of the contract.
27.0 PROPRIETARY INFORMATION: Any restrictions on the use of
data contained within a request, must be clearly stated in the bid/proposal
itself. Proprietary information submitted in response to a request will be
handled in accordance with applicable State of Wisconsin procurement
regulations and the Wisconsin public records law. Proprietary restrictions
normally are not accepted. However, when accepted, it is the vendor's
responsibility to defend the determination in the event of an appeal or
litigation.
27.1 Data contained in a bid/proposal, all documentation provided
therein, and innovations developed as a result of the contracted
commodities or services cannot be copyrighted or patented. All data,
documentation, and innovations become the property of the State of
Wisconsin.
27.2 Any material submitted by the vendor in response to this request
that the vendor considers confidential and proprietary information and
which qualifies as a trade secret, as provided in s.19.36(5), Wis. Stats.,
or material which can be kept confidential under the Wisconsin public
records law, must be identified on a Designation of Confidential and
Proprietary information form (DOA-3027). Bidders/proposers may request
the form if it is not part of the Request for Bid/Request for Proposal
package. Bid/proposal prices cannot be held confidential.
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Time 02:00 PM
28.0 DISCLOSURE: If a state public official (s.19.42, Wis. Stats.), a
member of a state public official's immediate family, or any organization in
which a state public official or a member of the official's immediate family
owns or controls a ten percent (10%) interest, is a party to this agreement,
and if this agreement involves payment of more than three thousand
dollars ($3,000) within a twelve (12) month period, this contract is
voidable by the state unless appropriate disclosure is made according to
s.19.45(6), Wis. Stats., before signing the contract. Disclosure must be
made to the State of Wisconsin Ethics Board, 44 East Mifflin Street, Suite
601, Madison, Wisconsin 53703 (Telephone 608-266-8123).
State classified and former employees and certain University of
Wisconsin faculty/ staff are subject to separate disclosure requirements,
s.16.417, Wis. Stats.
29.0 RECYCLED MATERIALS: The State of Wisconsin is required to
purchase products incorporating recycled materials whenever technically
and economically feasible. Bidders are encouraged to bid products with
recycled content which meet specifications.
30.0 MATERIAL SAFETY DATA SHEET: If any item(s) on an order(s)
resulting from this award(s) is a hazardous chemical, as defined under
29CFR 1910.1200, provide one (1) copy of a Material Safety Data Sheet
for each item with the shipped container(s) and one (1) copy with the
invoice(s).
31.0 PROMOTIONAL ADVERTISING/NEWS RELEASES: Reference to
or use of the State of Wisconsin, any of its departments, agencies or other
subunits, or any state official or employee for commercial promotion is
prohibited. News releases pertaining to this procurement shall not be
made without prior approval of the State of Wisconsin. Release of
broadcast e-mails pertaining to this procurement shall not be made
without prior written authorization of the contracting agency.
32.0 HOLD HARMLESS: The contractor will indemnify and save
harmless the State of Wisconsin and all of its officers, agents and
employees from all suits, actions, or claims of any character brought
for or on account of any injuries or damages received by any persons or
property resulting from the operations of the contractor, or of any of its
contractors, in prosecuting work under this agreement.
33.0 FOREIGN CORPORATION: A foreign corporation (any corporation
other than a Wisconsin corporation) which becomes a party to this
Agreement is required to conform to all the requirements of Chapter 180,
Wis. Stats., relating to a foreign corporation and must possess a
certificate of authority from the Wisconsin Department of Financial
Institutions, unless the corporation is transacting business in interstate
commerce or is otherwise exempt from the requirement of obtaining a
certificate of authority. Any foreign corporation which desires to apply for
a certificate of authority should contact the Department of Financial
Institutions, Division of Corporation, PO Box 7846, Madison, WI
53707-7846; telephone (608) 261-7577.
34.0 WORK CENTER PROGRAM: The successful bidder/proposer shall
agree to implement processes that allow the State agencies, including the
University of WIsconsin System, to satisfy the State's obligation to
purchase goods and services produced by work centers certified under
the State Use Law, s.16.752, Wis. Stats. This shall result in requiring the
successful bidder/proposer to include products provided by work centers
in its catalog for State agencies and campuses or to block the sale of
comparable items to State agencies and campuses.
35.0 FORCE MAJEURE: Neither party shall be in default by reason of
any failure in performance of this Agreement in accordance with
reasonable control and without fault or negligence on their part. Such
causes may include, but are not restricted to, acts of nature or the public
enemy, acts of the government in either its sovereign or contractual
capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes and unusually severe weather, but in every case the failure to
perform such must be beyond the reasonable control and without the fault
or negligence of the party.
Wisconsin Department of Administration - Ch. 16, 19, 51 Wis. Stats.
DOA-3054 (R10/2005)
Wisconsin Department of Transportation
STANDARD TERMS & CONDITIONS
Vendor Name
Page
7
Vendor Number
Bid Number 271328
Open Date 10/24/13
T Number T368
Time 02:00 PM
SUPPLEMENTAL STANDARD TERMS AND CONDITIONS FOR PROCUREMENTS FOR SERVICES
1.0 ACCEPTANCE OF BID/PROPOSAL CONTENT: The contents of
the bid/proposal of the successful contractor will become contractual
obligations if procurement action ensues.
2.0 CERTIFICATION OF INDEPENDENT PRICE DETERMINATION: By
signing this bid/proposal, the bidder/proposer certifies, and in the case of
a joint bid/proposal, each party thereto certifies as to its own organization,
that in connection with this procurement:
2.1 The prices in this bid/proposal have been arrived at independently,
without consultation, communication, or agreement, for the purpose of
restricting competition, as to any matter relating to such prices with any
other bidder/proposer or with any competitor;
2.2 Unless otherwise required by law, the prices which have been quoted
in this bid/proposal have not been knowingly disclosed by the
bidder/proposer and will not knowingly be disclosed by the
bidder/proposer prior to opening in the case of an advertised
procurement or prior to award in the case of a negotiated procurement,
directly or indirectly to any other bidder/proposer or to any competitor;
and
2.3 No attempt has been made or will be made by the bidder/proposer to
induce any other person or firm to submit or not to submit a bid/proposal
for the purpose of restricting competition.
2.4 Each person signing this bid/proposal certifies that: He/she is the
person in the bidder's/proposer's organization responsible within that
organization for the decision as to the prices being offered herein and that
he/she has not participated, and will not participate, in any action contrary
to 2.1 through 2.3 above; (or)
He/she is not the person in the bidder's/proposer's organization
responsible within that organization for the decision as to the prices being
offered herein, but that he/she has been authorized in writing to act as
agent for the persons responsible for such decisions in certifying that
such persons have not participated, and will not participate in any action
contrary to 2.1 through 2.3 above, and as their agent does hereby so
certify; and he/she has not participated, and will not participate, in any
action contrary to 2.1 through 2.3 above.
3.0 DISCLOSURE OF INDEPENDENCE AND RELATIONSHIP:
3.1 Prior to award of any contract, a potential contractor shall certify in
writing to the procuring agency that no relationship exists between the
potential contractor and the procuring or contracting agency that
interferes with fair competition or is a conflict of interest, and no
relationship exists between the contractor and another person or
organization that constitutes a conflict of interest with respect to a state
contract. The Department of Administration may waive this provision, in
writing, if those activities of the potential contractor will not be adverse to
the interests of the state.
T243
1/2006
3.2 Contractors shall agree as part of the contract for services that during
performance of the contract, the contractor will neither provide contractual
services nor enter into any agreement to provide services to a person or
organization that is regulated or funded by the contracting agency or has
interests that are adverse to the contracting agency. The Department of
Administration may waive this provision, in writing, if those activities of the
contractor will not be adverse to the interests of the state.
4.0 DUAL EMPLOYMENT: Section 16.417, Wis. Stats., prohibits an
individual who is a State of Wisconsin employee or who is retained as a
contractor full-time by a State of Wisconsin agency from being retained as
a contractor by the same or another State of Wisconsin agency where the
individual receives more than $12,000 as compensation for the
individual's services during the same year. This prohibition does not
apply to individuals who have full-time appointments for less than twelve
(12) months during any period of time that is not included in the
appointment. It does not include corporations or partnerships.
5.0 EMPLOYMENT: The contractor will not engage the services of any
person or persons now employed by the State of Wisconsin, including
any department, commission or board thereof, to provide services relating
to this agreement without the written consent of the employing agency of
such person or persons and of the contracting agency.
6.0 CONFLICT OF INTEREST: Private and nonprofit corporations are
bound by ss. 180.0831, 180.1911(1), and 181.225, Wis. Stats., regarding
conflicts of interests by directors in the conduct of state contracts.
7.0 RECORD KEEPING AND RECORD RETENTION: The contractor
shall establish and maintain adequate records of all expenditures
incurred under the contract. All records must be kept in accordance with
generally accepted accounting procedures. All procedures must be in
accordance with federal, state and local ordinances. The contracting
agency shall have the right to audit, review, examine, copy, and
transcribe any pertinent records or documents relating to any contract
resulting from this bid/proposal held by the contractor. The contractor will
retain all documents applicable to the contract for a period of not less than
three (3) years after final payment is made.
8.0 INDEPENDENT CAPACITY OF CONTRACTOR: The parties hereto
agree that the contractor, its officers, agents, and employees, in the
performance of this agreement shall act in the capacity of an independent
contractor and not as an officer, employee, or agent of the state. The
contractor agrees to take such steps as may be necessary to ensure that
each subcontractor of the contractor will be deemed to be an independent
contractor and will not be considered or permitted to be an agent, servant,
joint venturer, or partner of the state.
Wisconsin Department of Administration - Ch. 16, 19, 51 Wis. Stats.
DOA-3681 (01/2001)
REQUEST FOR PROPOSAL (RFP)
FOR
WISCONSIN’S SPECIFIC INFORMATION SIGN PROGRAM
RFP # 271328
Issued by:
STATE OF WISCONSIN
DEPARTMENT OF TRANSPORTATION
Division of Transportation System Development
Bureau of Traffic Operations
Issued: September 11, 2013
Proposals must be received
No later than 2:00 PM (CT)
October 24, 2013
Important: See building security access restrictions in Section 2.3
LATE PROPOSALS WILL BE REJECTED
Faxed or e-mailed proposals are not accepted
There will not be a public opening for this RFP
Other Events:
All questions and clarifications concerning this RFP must be received by
4:00 PM (CT), September 26, 2013.
Submit all questions in writing via email to [email protected]
See Section 1.4
MANDATORY PROPOSER CONFERENCE
will be held on Wednesday, OCTOBER 2, 2013 at 9:00 a.m. (CT) in Conference Room 501, 4802
Sheboygan Ave., Madison WI. All PRIME Proposers who intend to respond to this RFP MUST attend
the Proposer Conference. In order to plan appropriately, please RSVP by contacting Linda Hanby at
[email protected] by 4:00 p.m. (CT), Monday, September 30, 2013.
See Section 1.5 for details.
For information regarding this RFP,
contact Linda Hanby at [email protected]
SECTION
SUBJECT
TABLE OF CONTENTS
PAGE #
1
GENERAL INFORMATION ....................................................................................................... 4
2
PREPARING AND SUBMITTING A PROPOSAL .......................................................................... 7
3
PROPOSAL SELECTION AND AWARD PROCESS ......................................................................10
4
PROPOSER INFORMATION AND SOLUTIONS .........................................................................12
5
TECHNICAL CONTRACT REQUIREMENTS................................................................................14
6
ADVERTISING FEE PROPOSAL................................................................................................21
7
SPECIAL TERMS AND CONDITIONS ........................................................................................22
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
1.10
2.1
2.2
2.3
2.4
2.5
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
3.10
4.1
4.2
4.3
5.1
5.2
5.3
5.4
6.1
6.2
7.1
7.2
7.3
7.4
INTRODUCTION ........................................................................................................................................................4
DEFINITIONS AND ACRONYMS.....................................................................................................................................4
SCOPE ....................................................................................................................................................................5
CLARIFICATION AND/OR REVISIONS OF THIS RFP ............................................................................................................6
MANDATORY PRE-PROPOSAL VENDOR CONFERENCE ......................................................................................................6
REASONABLE ACCOMMODATIONS ...............................................................................................................................6
CALENDAR OF EVENTS ...............................................................................................................................................7
CONTRACT TERM .....................................................................................................................................................7
CERTIFICATION FOR COLLECTION OF SALES AND USE TAX .................................................................................................7
VENDORNET REGISTRATION .......................................................................................................................................7
GENERAL INSTRUCTIONS ............................................................................................................................................7
INCURRING COSTS ....................................................................................................................................................8
SUBMITTING PROPOSALS ...........................................................................................................................................8
PROPOSAL ORGANIZATION AND FORMAT......................................................................................................................8
WITHDRAWAL OF PROPOSALS ..................................................................................................................................10
EVALUATION COMMITTEE ........................................................................................................................................10
PRELIMINARY EVALUATION ......................................................................................................................................10
RIGHT TO REJECT PROPOSALS ...................................................................................................................................10
PROPOSAL SCORING ...............................................................................................................................................10
EVALUATION CRITERIA ............................................................................................................................................10
INTERVIEWS/PRESENTATIONS AND/OR SITE VISITS........................................................................................................11
FINAL EVALUATION.................................................................................................................................................11
AWARD AND FINAL OFFERS ......................................................................................................................................11
NOTIFICATION OF INTENT TO AWARD .........................................................................................................................11
APPEALS PROCESS ..................................................................................................................................................11
MANDATORY REQUIREMENTS...................................................................................................................................12
GENERAL TECHNICAL REQUIREMENTS ........................................................................................................................12
PROPOSER REFERENCES ...........................................................................................................................................14
CONTRACTOR RESPONSIBILITIES ................................................................................................................................15
DEPARTMENT RESPONSIBILITIES ................................................................................................................................18
STANDARDS FOR SPECIFIC INFORMATION SIGNS AND BUSINESS PANELS ............................................................................19
CRITERIA FOR SPECIFIC INFORMATION SIGNS ...............................................................................................................20
GENERAL INSTRUCTIONS FOR THE ADVERTISING FEE PROPOSAL .......................................................................................21
FORMAT FOR SUBMITTING THE ADVERTISING FEE PROPOSAL -- USE ATTACHMENT D ..........................................................21
CONTRACT RENEWAL/EXTENSION AND/OR TERMINATION .............................................................................................22
OWNERSHIP OF THE SPECIFIC INFORMATION SIGN PROGRAM AT EXPIRATION OR TERMINATION ............................................23
INSURANCE ...........................................................................................................................................................24
SURETY BOND .......................................................................................................................................................24
7.5
7.6
7.7
7.8
7.9
7.10
PERMITS, LICENSES AND TAXES .................................................................................................................................24
FEES AND COMMISSIONS .........................................................................................................................................25
COMPLIANCE WITH LAWS ........................................................................................................................................25
DRUG-FREE WORKPLACE.........................................................................................................................................25
DEBARMENT .........................................................................................................................................................25
REPORTING AND RECORDKEEPING .............................................................................................................................25
8
SUPPLEMENT TO STANDARD TERMS AND CONDITIONS ........................................................25
9
REQUIRED FORMS ................................................................................................................26
10
ATTACHMENTS.....................................................................................................................26
11
EXHIBITS ..............................................................................................................................31
8.1
9.1
9.2
9.3
EXECUTED CONTRACT TO CONSTITUTE ENTIRE AGREEMENT ...........................................................................................26
FOUND IN FRONT SECTION THAT PRECEDES THE REQUEST FOR PROPOSAL DOCUMENT:.........................................................26
FOUND IN THE BACK SECTION OF THE REQUEST FOR PROPOSAL DOCUMENT: ......................................................................26
MANDATORY PROPOSER CONFERENCE VERIFICATION FORM ..........................................................................................26
WI DEPARTMENT of TRANSPORTATION
1
RFP # 271328
Page 4 of 31
GENERAL INFORMATION
1.1
Introduction
The purpose of this document is to provide interested parties with information to enable them to
prepare and submit a proposal for the continuance, funding, and maintenance of Wisconsin's Specific
Information Sign Program (SIS).
The State, as represented by the Wisconsin Department of Transportation (WisDOT), intends to use the
results of this Request for Proposal (RFP) to award a contract for the Specific Information Sign Program.
The contract administrator will be determined at the time of the contract award.
The terms “must” and “shall” describe a mandatory requirement unless otherwise stated. If no
proposer is able to comply with a condition in this RFP, then the State reserves the right to delete that
condition of this RFP. Failure to meet a mandatory requirement shall disqualify your proposal.
The WisDOT Purchasing Unit is the sole point of contact for the State of Wisconsin during the selection
process. The person responsible for managing the procurement process is Linda Hanby, Purchasing
Agent Senior, email: [email protected] Contact with anyone else involved with this process
without the prior authorization of WisDOT Purchasing may result in the disqualification of your
proposal.
1.2
Definitions and Acronyms
The following definitions and acronyms are used throughout the RFP:
Business means a commercial organization that provides gas, food, lodging, or camping. (Also referred
to as "Motorist Service.")
Business Panel means the same as a “Business sign.” These panels are usually supplied by the applying
businesses.
Contractor means a proposer awarded the contract.
Crossroad means a marked route or other public road intersecting an eligible highway to which access is
provided at an interchange or intersection.
Department means the Wisconsin Department of Transportation
DOT/WisDOT means the Wisconsin Department of Transportation
Exit Ramp means a connecting roadway between two intersecting roads that are grade separated.
Interchange means a grade separated intersection with one or more ramps to provide movement
between roadways.
Logo Sign Program and Specific Information Sign Program terms are used interchangeably.
Manual on Uniform Traffic Control Devices (MUTCD) published by the Federal Highway Administration
Program means Wisconsin's Specific Information Sign Program (SIS).
Proposer/Vendor means a company or individual submitting a proposal in response to this RFP.
WI DEPARTMENT of TRANSPORTATION
RFP # 271328
Page 5 of 31
Region means a designated geographical portion of the State of Wisconsin as defined for these
contracts. (See Exhibit A)
RFP means Request for Proposal.
RFP Manager means Linda Hanby, WisDOT Purchasing Agent.
Service means a facility used by motorists; namely, gas, food, lodging and camping.
SIS Structure/SIS Sign means the official sign placed within the highway right-of-way to provide space for
two or more individual logos. SIS Structures can carry up to 6 business panels.
Specific Information Sign Program and Logo Sign Program terms are used interchangeably.
State means State of Wisconsin.
1.3
Scope
1.3.1 Project Description
The project consists of management, funding, and maintaining Wisconsin's Specific Information
Sign (SIS) Program. The Contractor selected shall furnish, install, and maintain all "specific
information signs" relating to gas, food, lodging, and camping; market all eligible "business
panels" to be installed on the mainline specific information signs and ramp signs; and install and
maintain all marketed "business panels" on eligible highways listed in Section 86.195(2)
Wisconsin Statutes (See Exhibit B). All costs for marketing, fabrication, installation, operation,
and maintenance of the Specific Information Sign Program as set forth in the contract
provisions, as well as the fees due the State pursuant to Section 86.195(2)(c), Wisconsin
Statutes, will be paid from fees and revenues collected by the Contractor from businesses
identified on the sign(s). All sign material erected on the state right-of-way becomes the
property of the state.
For further clarification of the scope of the project, read the Contract Provisions, Chapter TRANS
200.06 of the Wisconsin Administrative Code (See Exhibit C), and Section 86.195(2)(c) Wisconsin
Statutes, all of which are attached to this RFP.
1.3.2
Current Operations (history and background)
In July of 1986, the State of Wisconsin Department of Transportation (WisDOT) established a
contract to establish, fund, and maintain the Specific Information Sign Program. Since the start
of the program, approximately 2,161 sign structures have been erected and there are over 2,100
lease contracts for the display of over 7,066 business panels for the GAS, FOOD, LODGING,
CAMPING and ATTRACTION categories. The current contract with Derse Company Inc. expires
on December 31, 2013.
A mandatory requirement of this contract is that a new Contractor must "buy out" Derse, Inc.
(current Contractor) as directed by the provisions of the existing contract. The "buy out" cost is
contains two elements:
1. The book value of the constructed sign structures based on a seven year straight-line
depreciation; and,
2. Marketing assets. Marketing assets are calculated by taking the total value of the rental
income remaining on the existing lease contracts for the display of business panels,
subtracting out the fees due to the state, and discounting this value by 10%.
WI DEPARTMENT of TRANSPORTATION
RFP # 271328
Page 6 of 31
The leases and security deposits will be signed over to the new Contractor at the time of buyout.
An estimate of buyout costs and retained security deposits by region is presented in Exhibit D.
1.4
Clarification and/or Revisions of this RFP
All questions concerning this RFP must be submitted in writing and received on or before 4:00 p.m. (CT),
September 26, 2013, to: Linda Hanby, Purchasing Agent Senior, Email: [email protected]
The RFP number 271328 should be in the subject line of the email and noted on the outside of
envelopes and packages submitted in response to this RFP. Responses to inquiries and comments will
not be provided via telephone.
Vendors will submit questions, exceptions, and/or additions they have concerning the RFP DOCUMENT at
this point in the RFP process. Vendors should immediately notify the above named individual if a vendor
discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFP.
Revisions/amendments and/or supplements will be posted as addendum/addenda on VendorNet in the
event that it becomes necessary to provide additional clarifying data or information, or to revise any part
of this RFP.
Each proposal is predicated upon the requirements, terms, and conditions of this RFP and any
supplements, revisions or addenda thereof.
Contact with State employees other than Linda Hanby, the RFP Manager, concerning this RFP is prohibited,
except as authorized by the RFP Manager during the period from date of release of the RFP until the notice
of contract award is released.
1.5
Mandatory Pre-Proposal Vendor Conference
The MANDATORY Proposer Conference will be held on October 2, 2013 at 9:00 a.m. (CT) in Conference
Room 501, 4802 Sheboygan Ave., Madison, Wisconsin to respond to written questions and to provide
any needed additional instruction to vendors on the submission of proposals. All Prime proposers who
intend to respond to this RFP must attend the proposer conference. If no questions are received, the
State reserves the right to cancel the proposer conference. Any changes as a result of the conference
and all questions and answers from the conference will be posted on VendorNet.
Contact RFP Manager, Linda Hanby, [email protected], by 4:00 p.m. (CT), September 30, 2013 if
you plan to attend. An RFP addendum will be posted on VendorNet if the meeting is changed or
cancelled.
Failure to attend shall disqualify a vendor’s submitted proposal. Proposers shall not charge WisDOT for
attending the meeting. It is the proposer’s responsibility to sign-in and obtain the Mandatory Proposer
Conference Meeting Verification form. The completed and signed form will be photocopied during the
meeting and a copy provided to you. The copy of the signed form must be submitted within your
proposal, as listed under Section 2.4, below, Tab 3.
1.6
Reasonable Accommodations
WisDOT will provide reasonable accommodations, including the provision of informational material in
an alternative format, to qualified individuals with disabilities upon request. Notify Linda Hanby,
Purchasing, at (608) 267-2972 (voice), [email protected] or Wisconsin Telecommunications Relay
System (TTY) at 1-800-947-3529, at the time of registration of any accommodations required at the
proposer conference.
WI DEPARTMENT of TRANSPORTATION
1.7
RFP # 271328
Page 7 of 31
Calendar of Events
Listed below are specific and estimated dates and times of actions related to this Request for Proposal
(RFP). The actions with specific dates must be completed as indicated unless otherwise changed by
WisDOT. In the event that WisDOT finds it necessary to change any of the specific dates and times, it
will do so by issuing amendments to this RFP and posted on VendorNet. There may or may not be a
formal notification issued for changes of the estimated dates and times.
DATE
September 11, 2013
September 26, 2013
September 30, 2013
October 2, 2013
October 11, 2013
October 24, 2013
EVENT
RFP issuance date
Last day for submitting written questions
RFP Manager notified of intent to attend Proposer Conference
Mandatory Proposer Conference (monitor VendorNet for
potential changes)
Post amendments to proposers, which include answers to
questions, supplements and/or revisions to the RFP on
VendorNet (estimated date)
Proposals due on or before 2:00 p.m. (CT)
1.8
Contract Term
The contract shall be effective on the contract execution date through December 31, 2023. By mutual
agreement of the Department and the contractor, the contract may be renewed for one (1) additional
two (2) year term. Any contract extension must be authorized by mutual agreement of the contractor
and WisDOT. As required by Wisconsin Statutes, continuance of a contract beyond the limits of funds
available shall be contingent upon appropriation of the necessary funds and the termination of the
contract by lack of appropriation shall be without penalty.
1.9
Certification for Collection of Sales and Use Tax
The State of Wisconsin shall not enter into a contract with a vendor, and reserves the right to cancel any
existing contract, if the vendor or contractor has not met or complied with the requirements of s.77.66,
Wis. Stats., and related statutes regarding certification for collection of sales and use tax.
1.10 VendorNet Registration
The State of Wisconsin’s purchasing information and vendor notification service is available to all
businesses and organizations that want to sell to the state. Anyone may access VendorNet on the
Internet at http://vendornet.state.wi.us to get information on state purchasing practices and policies,
goods and services that the state buys, and tips on selling to the state. Vendors may use the same Web
site address for inclusion on the bidders list for goods and services that the organization wants to sell to
the state. A subscription with notification guarantees the organization will receive an email message
each time a state agency, including any campus of the University of Wisconsin System, posts a request
for bid or a request for proposal in their designated commodity/service area(s) with an estimated value
over $50,000. Organizations without Internet access receive paper copies in the mail. Increasingly,
state agencies also are using VendorNet to post simplified bids valued at $50,000 or less. Vendors also
may receive email notices of these simplified bid opportunities. If questions exist about VendorNet, call
the VendorNet Information Center at 1-800-482-7813 or, for Madison area organizations; call
608-264-7898.
2
PREPARING AND SUBMITTING A PROPOSAL
2.1
General Instructions
The evaluation and selection of a contractor shall be based on the information received in the proposal
and addenda plus references, attendance at the mandatory proposer conference, and
interviews/presentations or demonstrations. Proposers should clearly and completely respond to all
WI DEPARTMENT of TRANSPORTATION
RFP # 271328
Page 8 of 31
requirements. Failure to respond to each of the requirements of the RFP may be the basis for rejecting
a proposal.
Elaborate proposals (e.g. expensive artwork), beyond that sufficient to present a complete and effective
proposal, are not necessary or desired. WisDOT encourages all proposers to print their submission
double-sided to save paper.
2.2
Incurring Costs
The State of Wisconsin is not liable for any cost incurred by proposers in replying to this RFP.
2.3
Submitting Proposals
Proposers must submit, in a sealed package, One Original (clearly marked as Original) PLUS five (5)
Copies (clearly marked as COPIES) of all materials required, unless otherwise stated, for acceptance of
their proposal on or before 2:00 p.m. (CT), October 24, 2013 to:
U.S. Mail:
Purchasing RFP#271328
WI Department of Transportation
4802 Sheboygan Ave., Room 751
PO Box 7396
Madison, WI 53707-7396
UPS, Fed Ex, etc.:
Purchasing RFP #271328
WI Department of Transportation
4802 Sheboygan Ave., Room 751
Madison, WI 53705
A proposer can hand deliver their proposal package on or before the date and time listed above.
Because of increased building security, access to the WisDOT Purchasing Office is restricted and may
cause delay if hand delivering your proposal. Allow ample time for security clearance to room 751.
All proposals must be time-stamped by the WisDOT Purchasing Office by the stated time. Proposals not
so stamped will not be accepted. Receipt of the proposal by the State mail system does not constitute
receipt of the proposal by the WisDOT Purchasing Office, for the purpose of this RFP.
WisDOT does not accept proposals submitted via facsimile machine nor email. All proposals must be
packaged, sealed, and show the following information on the outside of the package:
−
−
−
−
Proposer's Name and Address
Request for Proposal Title: Specific Information Sign Program
Request for Proposal Number: RFP #271328
Proposal Due Date: October 24, 2013 2:00 PM (CT)
FINANCIAL DOCUMENTATION: Submit Original (identified as ORIGINAL) plus one (1) Copy (identified as
COPY) of the required financial documentation (see Section 4.1.1). Seal in an envelope and submit
within the proposal package. The outside of the envelope must clearly state “Financial
Documentation” and the name of the proposer.
ADVERTISING FEE PROPOSAL: Submit Original (identified as ORIGINAL) plus one (1) Copy (identified as
COPY), Attachment D. Seal in an envelope and submit within the proposal package. The outside of the
envelope must clearly state “Advertising Fee Proposal” and the name of the proposer.
2.4
Proposal Organization and Format
Proposal should be typed and submitted on 8.5 by 11 inch paper and bound securely with page numbers
clearly indicated.
WI DEPARTMENT of TRANSPORTATION
RFP # 271328
Page 9 of 31
Proposals submitted in response to this RFP must be signed by the person in the proposer's organization
responsible for the proposal submittal, including prices. Each proposal shall stipulate that it is predicated
upon the requirements, terms, and conditions of this RFP and any supplements, revisions or addendums
thereof.
Proposers responding to this RFP must comply with the following format requirements:
a) Tab 1 - COVER LETTER, RFP SIGNATURE PAGES, DESIGNATION OF CONFIDENTIAL &
PROPRIETARY INFORMATION FORM, and PROPOSER INFORMATION SHEET: Insert any cover
letter, the RFP signature pages 1 and 2, any addendum/amendment signature pages, the
designation of confidential and proprietary information form found in the front section of the
RFP (page 4), completed Attachment A--Proposer Information Sheet found at the back of this
RFP.
b) Tab 2 - RESPONSE TO PROPOSER INFORMATION AND SOLUTIONS: Responses to the
requirements in the proposer information and solutions must be in the same sequence and
numbered as they appear in this RFP. Include here completed Attachment B – References Sheet
found at the back of this RFP and the copy of the signed Mandatory Proposer Conference
Meeting Verification form which will be distributed during the meeting on October 2, 2013.
The following Sections shall be separated by tabs or otherwise clearly marked.
Section 4A. Firm’s Background, Experience and Financial Capability
Section 4B. Firm’s Plan for Continuance and Expansion of the Program
Section 4C. Firm’s Marketing Sales Strategy
Section 4D. Firm’s Reporting Strategy
c) Tab 3 – One (1) electronic device containing identical copies of the submitted proposal
documents found behind tabs 1 through 4 and the Advertising Fee Proposal, Attachment D. The
Financial documentation shall not be copied to this device. The documents must be in MS
Word format or PDF. The device must also contain the language of the narrative proposal,
included with the original proposal. The following are acceptable electronic devices: CD ROM,
DVD ROM, flash drive or memory stick.
d) Tab 4 – PROPOSER CHECKLIST: Completed Attachment C found at the back of this RFP.
e) Separate Envelope #1 – FINANCIAL DOCUMENTATION: Proposers responding to this RFP must
be able to substantiate their financial stability by providing the required financial
documentation as detailed in Section 4.1.1. The Department may request additional reports or
information to further substantiate stability. The outside of the sealed envelope must clearly
state “Financial Documentation” and the name of the proposer.
f)
Separate Envelope #2 – ADVERTISING FEE PROPOSAL: Attachment D found at the back of this
RFP. Provide advertising fee prices as detailed in Section 6. Prices shall be submitted in U.S.
Dollars. Advertising fees must be inclusive of all costs associated with this fee. No additional
costs, fees, taxes, surcharges, minimum quantities, or minimum amounts are allowed. The
advertising fee amounts must NOT be listed in any other part of the proposal response. The
outside of the sealed envelope must clearly state “Advertising Fee Proposal” and the name of
the proposer.
WI DEPARTMENT of TRANSPORTATION
2.5
3
RFP # 271328
Page 10 of 31
Withdrawal of Proposals
Proposals shall be irrevocable until contract award unless the proposal is withdrawn. Proposers may
withdraw a proposal, in writing, at any time up to the proposal due date and time or upon expiration of
180 days after the due date and time. The written withdrawal notice must be received by the
Purchasing Agent or Purchasing Supervisor managing this RFP process. The notice must be signed by an
authorized representative of the proposer. If a previously submitted proposal is withdrawn before the
proposal due date and time, the proposer may submit another proposal at any time up to the proposal
due date and time.
PROPOSAL SELECTION AND AWARD PROCESS
3.1
Evaluation Committee
WisDOT's evaluation committee consists of members who have been selected for their special expertise
and knowledge of the service(s) and product(s) that are the subject of this RFP. Proposers may not
contact members of the evaluation committee except at the WisDOT's request.
3.2
Preliminary Evaluation
Initial review of proposals shall determine if mandatory requirements are met. Failure to meet
mandatory requirements shall result in rejection of the proposal. WisDOT reserves the right to continue
evaluating proposals that most closely meet the mandatory requirements of this RFP in the event that
all proposers do not meet one or more of the mandatory requirements. WisDOT reserves the right to
seek clarification of any information received.
3.3
Right to Reject Proposals
WisDOT reserves the right to reject any and all proposals. The State may negotiate the terms of the
contract, including the award amount, with the selected proposer prior to entering into a contract.
WisDOT may negotiate a contract with the next highest scoring proposer if contract negotiations cannot
be concluded successfully with the highest scoring proposer.
3.4
Proposal Scoring
The evaluation committee will review accepted proposals and scored against the stated criteria. The
committee may review references, request interviews/presentations, conduct demonstrations and/or
conduct on-site visits. The resulting information will be used to score the proposals. The evaluation
committee's scoring will be tabulated and proposals ranked based on the numerical scores received.
WisDOT reserves the right to seek clarification of any information received. Proposers may be
requested to answer additional questions. If these additional questions are asked, they will be
evaluated against stated criteria, scored and ranked.
3.5
Evaluation Criteria
The proposals will be scored using the following criteria:
Description
A
Proposer Information and Solutions (section 4.0)
Section 4A: Firm's Experience, Background and Financial Capability
Section 4B: Firm's Plan for Continuance and Expansion of the Program
Section 4C: Firm’s Marketing Sales Strategy
Section 4D: Firm’s Reporting Methods
B
Financial Documentation (section 4.1.1)
C
Advertising Fee Proposal (section 6)
Points
350
200
200
100
Pass/Fail
TOTAL
150
1000
WI DEPARTMENT of TRANSPORTATION
RFP # 271328
Page 11 of 31
3.6
Interviews/Presentations and/or Site Visits
Top-scoring proposers, based on the evaluation of the written proposal, may be required to have
interviews/presentations to support and clarify their proposals, if requested by the Department. The
Department will make every reasonable attempt to schedule each interview/presentation at a time and
location that is agreeable to the proposer. Failure of a proposer to complete a scheduled
interview/presentation to the State may result in rejection of that proposer's proposal. WisDOT may
conduct site visits of proposer and/or references’ facilities to clarify or confirm proposal information.
3.7
Final Evaluation
WisDOT's evaluation team will review their evaluations and may make adjustments to the requirements
scores based on the information obtained in the interview/presentation, demonstration, clarification,
possible reference checks, and any other pertinent proposer information.
3.8
Award and Final Offers
One contractor will be selected. Award will be granted in one of two ways. The award may be granted
to the highest scoring responsive and responsible proposer after the original evaluation process is
complete. Alternatively, the highest proposer or proposers may be requested to submit best and final
offers (BAFO). If WisDOT requests best and final offers, they will be evaluated against the stated
criteria, scored, and ranked by the evaluation committee. The award will then be granted to the highest
scoring proposer following that process. However, a proposer should not expect that WisDOT will
request a best and final offer. If contract negotiations cannot be concluded successfully with the highest
scoring proposer, WisDOT may negotiate a contract with the next highest scoring proposer. WisDOT
reserves the right to seek clarification of information received at any time of the evaluation process.
3.9
Notification of Intent to Award
All proposers who respond to this RFP will be notified in writing of WisDOT's intent to award the
contract as a result of this RFP.
After notification of the intent to award is made, and under the supervision of agency staff, copies of
proposals will be available for public inspection from 7:30 a.m. to 4:00 p.m., in the WisDOT Purchasing
Section, Room 751, 4802 Sheboygan Avenue, Madison, Wisconsin. Proposers should make
appointments to ensure that space and time are available for the review. Contact the Purchasing Agent
managing this RFP process.
3.10 Appeals Process
The appeals process applies only to those requests for proposal for services that result in a contract
greater than $50,000. Notices of intent to protest and protests must be made in writing. Protestors
should make their protests as specific as possible and should identify Wisconsin Statutes and Wisconsin
Administrative Code provisions that are alleged to have been violated
The written notice of intent to protest the intent to award a contract must be filed with Mark Gottlieb,
P.E., Secretary, Wisconsin Dept. of Transportation, 4802 Sheboygan Avenue, PO Box 7910, Madison, WI
53707, phone number 608-266-1114, facsimile number 608-266-9912, and received in his office no later
than five (5) working days after the notice of intent to award is issued.
The written protest must be received in his office no later than ten (10) working days after the notice of
intent to award is issued.
The decision of the head of the procuring agency may be appealed to the Secretary of the Wisconsin
Dept. of Administration within five (5) working days of issuance, with a copy of such appeal filed with
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the procuring agency. The appeal must allege a violation of a Wisconsin Statute or a provision of the
Wisconsin Administrative Code.
4
PROPOSER INFORMATION AND SOLUTIONS
Submit response under Tab 2 of proposal--see section 2.4 for proposal submittal format. Detail the
subcontractors, if any, that would be used and what services they would perform.
4.1 Mandatory Requirements
The following requirements are mandatory. The proposer must satisfy them as a pass/fail pre-screening
requirement.
4.1.1 A new Contractor must "buy out" Derse, Inc. (current Contractor) as directed by the provisions
of the existing contract. The "buy out" cost is contains two elements:
a. The book value of the constructed sign structures based on a seven year straight-line
depreciation; and,
b. Marketing assets. Marketing assets are calculated by taking the total value of the rental
income remaining on the existing lease contracts for the display of business panels,
subtracting out the fees due to the state, and discounting this value by 10%.
1. Provide copies of financial statements reviewed or audited by an independent certified
public accountant for the fiscal year ended during calendar year 2012.
2. Provide a letter from your financial institution or an independent accountant indicating
financial stability ensuring the ability to be compliant with the “buy out” requirement. The
letter shall include bankruptcy filings within the past 7 years.
3. Include the contact information of the accounting firm conducting the review/audit of the
statements and frequency of the review/audit.
All RFP’s must conform to the following format. Proposals must be organized with the following
headings and subheadings. Each Heading and Subheading should be separated by tabs or otherwise
clearly marked. Any proposal received not in compliance with mandatory requirements will be rejected
and not evaluated or scored.
WisDOT reserves the right to continue the evaluation of the proposals that most closely meet the
mandatory requirements of this RFP in the event that all proposers do not meet one or more of the
mandatory requirements. WisDOT reserves the right to seek clarification of information received.
4.2
General Technical Requirements
4.2.1 Section A: Firm’s Background and Experience
a. Operating an outdoor advertising or sign business.
Provide a description of your company’s history, experience, capabilities, and background in
advertising and sales. Be specific and detail no more than six (6) projects/contracts. Include
a description of work, dates, locations, and results.
b. Organizational capabilities.
Identify key staff your company will assign to fulfill the contract requirements. Provide an
organizational chart indicating names and titles of key staff who will be assigned to the
WisDOT project/program. Indicate who will be contract manager(s), etc. Provide resumes,
as separate documents, describing the job titles, qualifications, educational and work
experience for each of the key staff. Detail the number of hours for each key staff member
that you estimate will be needed to fulfill the contract requirements.
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Proposer shall provide their customer service procedure and problem resolution procedure.
c. Administering a logo type sign program.
Provide detailed description of prior experience administering a logo type sign program.
Be specific and detail no more than six (6) projects/contracts. Include a description of work,
dates, locations, and results.
d. Federal and State laws regulating specific information sign programs.
Demonstrate evidence of compliance with federal and state laws in conducting business in
the signing and advertising industry for projects completed in Wisconsin.
4.2.2
Section B: Firm’s Plan for Continuance and Expansion of the Program
a. Familiarity with particular regions of the state and what types of intersections/interchanges
are eligible for signing.
Describe work experience providing signage at intersections/interchanges in Wisconsin.
b. Erection and maintenance of specific information signs.
Describe the process of determining location and type of specific information sign requested
are compliant with contract requirements, methods used to erect/install such signs, and
procedures for ensuring maintenance of such signs.
c. Planning, organizing, directing and controlling specific information signs.
Describe the processes used to coordinate activities for specific information signage on
eligible roads in Wisconsin.
d. Company locations.
List the proposed and existing locations of your equipment, materials, and field labor force.
Comment on response time of the crew and any cost efficiencies of your proposed
operations.
e. Maintenance plan.
Provide a plan to maintain the long term condition of these signs, and retroreflectivity
levels in accordance with the 2009 Manual of Uniform Traffic Control Devices (MUTCD),
http://mutcd.fhwa.dot.gov/kno_2009.htm.
4.2.3
Section C: Firm’s Marketing Sales Strategy
a. Marketing sales methods
Describe how you will "plan, organize, direct and control" the marketing sales methods for
the "Specific Information Sign Program" to reach maximum market penetration.
b. Sales staff goals and objectives
Describe the goals and objectives of your sales staff. Give an estimate of the number of
people you expect to dedicate to marketing the program in Wisconsin.
c. Sales process
Describe the sales process from initial contact through sign installation and follow up
contact.
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d. Customer satisfaction
Describe how you will correlate your sales strategy and sign erection with customer
satisfaction.
e. Sales offices locations
Provide a list of the existing and proposed locations of your sales office(s) in Wisconsin.
Include addresses, contact information of key personnel for each location and hours of
operation.
4.2.4
Section D: Firm’s Reporting Methods
a. Record keeping and reports
Describe the anticipated record keeping and reporting services that you will offer. Include
quality control process for monitoring data. Submit mock-ups of typical status and
inventory reports.
b. Inventory management system
Describe your proposed sign inventory management system.
4.3
Proposer References
Proposer must include, in their proposal, a list of at least three (3) but no more than six (6) organizations
and/or clients with whom the proposer has done business in the last 5 years similar to that required by
this solicitation. Include contact information (person’s name, company name, address, email address,
and telephone number) and a brief description of the project or assignment that was the basis for the
business relationship. The completed Attachment B--References Sheet will be considered your response
to this section. NOTE: Potential subcontractors and WisDOT staff cannot be listed as references.
WisDOT will determine which, if any, references to contact and/or to visit to assess the quality of work
performed, the personnel assigned to the project, and/or to see the product in use. The proposer will
not be present during reference checks or site visits. If contacted, all references must verify that a high
level of satisfaction was provided. WisDOT may also utilize other pertinent sources of information
regarding the services provided by the proposer.
5
TECHNICAL CONTRACT REQUIREMENTS
The Department of Transportation, State of Wisconsin, through appropriate legislation and administrative code, has
determined that it is in the public's interest to facilitate the continuance of the Specific Information Sign Program
on the right of way for the eligible highways listed in s. 86.195(2) Wisconsin Statutes. Upon review of the existing
program, the Department has determined that a proposer will be selected to continue, fund, and maintain this
program upon the expiration of the existing contract.
On the day specified by the Department at the execution of this contract, the Contractor shall “buy out” Derse Inc.’s
assets within the State unless this contract is awarded to Derse Inc. This “buy out” cost is made up of two
elements: (1) The book value of the constructed sign structures based on a seven year straight-line depreciation,
AND (2) Marketing assets. ( Marketing assets are calculated by taking the total value of the rental income remaining
on the existing lease contracts for the display of business panels, subtracting out the fees due to the State under
Section 86.195(2)(c) Wisconsin Statutes, and discounting this value by 10%.) The leases, security deposits, and
some prorated revenue will be signed over and the records related to all existing unexpired contracts provided to
the new Contractor at the time of buyout. An estimate of buyout costs and retained security deposits by region is
presented in Exhibit D. The buyout date (effective date) will be selected by the Department. The actual buy out
cost will be computed based on this buy out date. The Department is not liable for any cancelled lease contracts
for the display of business panels.
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The term shall be from the date of this contract until December 31, 2023 and with the potential for a one (1)
additional 2-year renewal term. This agreement may be terminated pursuant to Section 6 thereof, by either the
Contractor or the Department. This agreement may be extended at the discretion of the Department with
agreement by the Contractor, in accordance with the same Section 6.
5.1
Contractor Responsibilities
Subject to the terms and conditions set forth in the proposal and upon written contract execution, the
Department grants the exclusive right to the contractor to work within the specified region to construct
and to operate a Specific Information Sign Program on the right of way for the eligible highways listed in
Section 86.195(2) of the Wisconsin Statutes. The Contractor shall have the following responsibilities and
duties:
5.1.1
Laws, Rules and Regulations
The Contractor shall be governed by and adhere to Section 86.195 of the Wisconsin Statutes,
Chapter TRANS 200, Wisconsin Administrative Code, and all other applicable state and federal
laws and regulations in administering the Wisconsin Specific Information Sign program.
5.1.2
Wisconsin's General Motorist Service Signs
Unless otherwise determined by the Department, existing Department installed General
Motorist Service Signs (food, gas, lodging, camping and hospital) shall remain in place at each
interchange where prevailing until the contractor has installed alternative "Business Signs" on
Specific Information Signs at the same interchange. The Department will be responsible for the
removal of the Motorist Service Signs as appropriate.
The Department retains the prerogative of maintaining or installing General Motorist Service
Signs where Specific Information Signs are not present on eligible highways.
5.1.3
Permission to Work within the Right of Way
Prior to the start of any work at a particular interchange or intersection, the Contractor shall
apply to the Department's appropriate Regional Chief Traffic Engineer or their designee for
permission to work within the highway Right of Way.
a. The Contractor's application for permission shall include all necessary information
concerning the nature, extent and location of the work contemplated, including preliminary
site plans. Work within the Right of Way permit application requirements shall include the
following:
(1) protections to any existing utility facilities and identification(s) of the location(s)
thereof;
(2) plans for providing proper traffic controls to assure safe and effective work areas;
and,
(3) plans for protection and warning to vehicular and any pedestrian traffic. All traffic
control shall be in accordance with the Department's Manual of Traffic Control
Devices or traffic control scheme diagrams provided by the Department.
b. Each time additional work at the same site is contemplated after such initial written permit
approval, verbal approval from the appropriate Regional Chief Traffic Engineer or their
designate shall suffice.
c. Prior to the start of any construction of a particular Specific Information Sign at any
identified interchange or intersection, the Contractor shall submit to the Department's
appropriate Regional Chief Traffic Engineer or designee, a copy of the structure survey form.
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Work shall not begin until the contactor has a signed structure survey form returned to
them by the department. The structure survey form shall include the following: Distance
from sign to taper or crossroad, size, type and position of sign, a listing of all advertisers to
be installed, and a layout of the sign on reverse side of the survey form. An example of a
structure survey form will be supplied by the Department upon request.
d. Notwithstanding any language to the contrary in any state permit document, the permit
shall expire at the expiration or termination of this Contract.
5.1.4
Collection of Wisconsin's Annual Sign Permit Fee
The Contractor shall be responsible for the collection from each business of such annual permit
fees as mandated by Section 86.195(2)(c) of the Wisconsin Statutes (present permit fee for each
specific information sign and each business sign thereon). The Contractor shall forward such
applicable fees quarterly to the Department's Contract Administrator. The fees shall be
reconciled within thirty (30) days following the contract year.
5.1.5
Administration and Operations
a. Prior to any work, and annually thereafter, the Contractor shall formulate an "Annual Work
Program" for the Wisconsin Specific Information Sign Program and submit the report to the
Department State or Regional Signing Engineer or designated person for written approval.
This report shall present the manner in which the work is proposed to be performed in each
specified region. Eligible interchanges and intersections should be identified with an
appropriate status of completion. Specific objectives of sign erection should be stated. The
data should be summarized by County within each Region. The marketing strategies should
be presented.
b. The Contractor agrees to maintain books, documents, papers, advertising contracts,
generally accepted accounting records and other evidence pertaining to the progress of the
program, this contract and its revenues and expenditures. The Contractor shall permit the
Department to examine those books, records and accounting procedures and practices
relevant to this Contract.
c. Annually, the Contractor shall submit financial statements audited by an independent
certified public accountant to the Department. The financial statements shall identify all
revenue and expenditures according to generally accepted accounting principles. The
statements shall clearly itemize and identify the annual permit fees paid to the Department.
The statements shall present the value of existing lease contracts for business panels and
the book value of all erected signs at the end of the reporting period. The valuation of the
existing lease contracts for business panels shall be discounted annually by five percent plus
the most current interest rate specified by the Secretary of the Treasury under Public Law
92-41 and shall take into account the present annual fees due to the State under Section
86.195(2)(c). The book value of all erected signs shall be valued assuming a seven (7) year
life. In addition, the Contractor shall submit an opinion letter from its audit firm as to the
validity of outstanding assets and contracts for services. To substantiate this opinion, the
auditor will perform random testing of contracts/leases, security deposit fees and
construction costs for erected signs.
d. The Contractor shall develop and maintain a computerized sign inventory system. The
system should be developed utilizing compatible equipment and software for easy access by
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the Department. Prior to Implementation of this system, a proposal should be submitted to
the Department for review and approval.
e. The Contractor shall be responsible for handling telephone inquiries and correspondence
concerning the Wisconsin Specific Information Sign Program. The Contractor shall obtain a
1-800 telephone line for such inquiries. The Contractor will be required to maintain a fully
staffed office within the state of Wisconsin to receive and handle these calls throughout the
life of the contract.
f. The Contractor shall also submit to the Department such other reports and data as the
Department may require from time to time. Such reports may include special reports for
the Governor, the Legislature, the Federal Highway Administration, etc.
g. The Contractor shall not perform work under this contract on the state right of way during
periods associated with high volume holiday traffic. In addition, the right of way shall be
kept entirely clear of equipment, traffic control devices, or any other excess materials which
might distract motorists or impede the flow of traffic. These holiday periods are defined in
the standard specifications.
5.1.6
Maintenance
The Contractor shall be responsible for the maintenance and upkeep of all Specific Information
Sign Structures. The businesses are responsible for paying the cost of furnishing, replacing and
maintaining the business panels.
a. The Department will pay the Contractor for labor, machinery, and materials for all damage
to sign structures, which are caused by traffic accidents, or another Contractor employed by
the state. These rates are negotiable every three years from contract date or latest rate
increase.
b. All other damages including acts of nature or normal deterioration will be repaired or
replaced within a reasonable period of time at the Contractor’s expense. The Department
may require the repair or replacement of sign structure components by the Contractor at
the Contractor’s expense. The replacement of deteriorated sign face reflective sheeting will
be considered as improvement costs which may be added to the book value of each
structure.
c. The Contractor shall conduct annual inspections of all sign structures and business panels
associated with the Specific Information Sign program for the entire state.
d. The Contractor shall provide a plan to maintain minimum sign retroreflectivity in accordance
with the 2009 MUTCD as well as long term sign maintenance.
5.1.7
Movement/Covering of Sign Structures
The Department may elect to pay the Contractor for labor, machinery, and materials at agreed
upon rates for the movement or covering of sign structures due to highway improvement
projects.
5.1.8. Advertising Rates
The advertising rates for the display of business panels on existing lease contracts which were
previously established will continue at their current rates unless a change is agreed to in writing
by both parties as a contract amendment.
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The rates to be charged businesses for the display of business signs on Specific Information Sign
panels shall be as follows:
PANEL ON FREEWAY MAINLINE
PANEL ON FREEWAY RAMP
PANEL ON CONVENTIONAL HIGHWAY
$ 30 / month
$ 10 / month
$ 20 / month
Up until January 1, 2014, all new lease contracts for the display of business panels shall be
written using the rates listed above.
The new Contractor rates, as part of this proposal, WILL NOT go into effect until January 1, 2014.
On January 1, 2014, and thereafter, all new lease contracts for the display of business panels
shall be written for the new rates which are proposed by the Contractor as part of this proposal,
unless a change is agreed to in writing by both parties as an amendment to this contract.
5.1.9
Manufacture of Business Panels
The Contractor may offer to produce Business Panels for the applying businesses; however, the
Contractor shall inform the applying businesses on the application that this is not a requirement
and that the panels are available from other sources. The department shall approve the
wording and format of this written notification.
5.1.10 Terms for Lease Contracts
The terms of the lease contracts for the display of business panels shall be in multiples of 12
months and for a maximum of 36 months.
5.1.11 Pursuant to WI State Statute 16.705, all services provided under this contract must be
performed in the United States.
5.2
Department Responsibilities
The Department shall have the following responsibilities as to the Wisconsin Specific Information Sign
Program.
5.2.1
The Role of a Coordinator
As required by law, the Department will coordinate the operation of the program and will assist
in obtaining approvals and consents, if required from other states, federal and governmental
agencies.
5.2.2
Administration and Operations
a. The Department shall review and approve the Contractor's Annual Work program within
30-days of submittal. Suggested revisions to the Program will be determined within that
time period.
b. The Department may examine the Contractor's books, records and accounting procedures
and practices relevant to this Contract.
c. The Department shall review the certified financial audit report submitted by the Contractor
and may follow up on any audit recommendations.
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d. The Department shall review and approve or require changes in the proposal for the
Contractor's computerized sign inventory system within 30-days of submittal. Suggested
revisions to the Program will be determined within that time period.
e. The Department may forward telephone inquiries and correspondence concerning the
Wisconsin Specific Information Sign Program to the Contractor for response.
f.
5.3
Department may require from time to time that the Contractor submit such special reports
as may be needed for state or federal purposes.
Standards for Specific Information Signs and Business Panels
Standards for specific information signs and business panels, their composition orientation, placements
and structures, shall comply with Federal Highway Administration’s (FHWA) Manual of Uniform Traffic
Control Devices (see Exhibit E); the Wisconsin Supplement to the Manual on Uniform Traffic Control
Devices; Section 86.195, Wisconsin Statutes; TRANS 200, Wis. Admin. Code; the Wisconsin Department
of Transportation's Standard Specifications for Highway and Structure Construction, latest edition (see
Exhibit F Sections 634-638); the Department's sign standards (see Exhibit G and all of which are exhibits
appended hereto), or to any amendments or supplements to any thereof that may be henceforth
accepted for application in the program by the Department. In the event of any contradiction between
any part(s) of any of the referenced sources, the contractor shall solicit determination by the Director of
Traffic Operations of which of such conflicting references shall pertain, and the contractor shall proceed
on basis of that determination. The Director of Traffic Operations must approve variations or exceptions
to all standards in writing. All sign materials erected on the State right-of- way becomes the property of
the State.
5.3.1
Sign Supports
Type I signs shall be mounted on Structural Steel Sign supports with concrete bases conforming
to the Department's Standard Specifications, Sections 635 and 636 and Standard Sign Plates A31, A4-1, A4-6 and A5-2. Corten steel (A588) will be allowed only to replace damaged existing
corten posts. Any new installation shall be galvanized (A572). Type II signs shall be mounted on
4” x 6” Wood Posts conforming to the Department's Standard Specifications, Section 634 and
Standard Sign Plates A4-3, A4-4, A4-8, and A4-11.
Standard Sign Plate A4-1 shows the typical installation of Type I signs. For Type I signs installed
under this contract, a 30 foot offset from the edge of the pavement is required. Variances will
be allowed where placement of footing would be within the low point of a ditch. Sign shall then
be moved closer to roadway but then minimum offset shall be 17 feet 6 inches.
5.3.2
Sign Materials for Sign Structures
Sign materials shall conform to the requirements of the Department's Standard Specifications
Section 637, and in particular the following:
a. Sign Base Material
(1) Sign base material furnished and installed on Type I signs shall be extruded aluminum
conforming to the material requirements of the Department's Standard Specifications,
Section 637.2.1.1.
(2) Sign base material furnished and Installed on Type II signs shall be plywood or aluminum
conforming to the material requirements of the Department's Standard Specifications,
Section 637.2.1.2 and 637.2.1.3, respectively.
(3) Assembly of the sign base materials shall be in accordance with Section 637.3.
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b. Sign Face Material:
(1) Sign face material shall be Type H reflective sheeting conforming to the requirements of
the Department's Standard, Section 637.2.2.1.
(2) A vandalism sticker shall be applied to all sign faces as specified in the Department’s
Standard Specifications, Section 637.2.3.5.
(3) A sheeting material identification code and installation date sticker shall be applied to
the back of all signs as specified in the Department’s Standard Specification, Section
637.2.3.6
(4) At the termination of this contract, all warranties for sheeting purchased and applied to
the sign structure shall be turned over to the Department.
c. Sign Legend Material:
Sign legend material on Specifications Type I signs shall be “Type H Message Material
conforming to the requirements of the Department’s Standard Specifications, Section
637.2.3.2, and on Type II signs shall be direct applied Type H reflective sheeting conforming
with the Department’s Standard Specifications, Section 637.2.3.2.
5.3.3
Sign Materials for Business Panels
Sign materials shall conform to the requirements of the Department’s Standard Specifications
Section 637, and in particular the following:
a. Sign Base Material:
Business signs shall be aluminum conforming to the material requirements of the
Department’s Standard Specifications, Section 637.2.1.3. See Standard Plate A5-3
b. Sign Face and Legend Material:
Sign face and legend material for business panels shall be reflective sheeting, Type H
conforming to the requirements of the Department’s Standard Specifications, Section
637.2.2.1.
5.4
Criteria for Specific Information Signs
The criteria for specific Information signs shall conform to the Manual of Uniform Traffic Control Devices
(MUTCD); Wisconsin Supplement to the Manual of Uniform Traffic Control Devices; Section 86.195,
Wisconsin Statutes; and TRANS 200, Wisconsin Administrative Code, except as supplemented as follows:
5.4.1
Priority for Construction of Signs Panels
The priority for construction of sign panels at interchanges and intersections shall be proposed
by the Contractor in their Annual Work Program (see Section 5.1.5.a) and approved by the
Department (see Section 5.2.2.a).
5.4.2
Location of Sign Panels
All Specific Information Signs will be installed on State Highway Right of Way (Reference TRANS
200, Wisconsin Administrative Code).
5.4.3
Grandfathered Signs
Section (6)(c) of Chapter Trans 200.06, Wisconsin Admin. Code indicates that signs erected prior
to May 8, 1990 on highways that are no longer eligible for SIS signs are allowed to remain.
There are many of these signs. The Contractor shall maintain these signs unless there are no
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business panels on them in which case they shall be removed by the Contractor at the
Contractor’s expense. The Contractor may continue to market the grandfathered sign
structures.
6
5.4.4
Supplemental Messages
As of August 19, 2013 the only supplemental message that the businesses are allowed to put on
their business panels are “OPEN 24 HOURS”, “GAS”, “CNG”, “EV”, E-85 and “DIESEL.” Panels
with any other supplemental message that were manufactured prior to this date are allowed to
remain until December 31, 2013.
5.4.5
FOOD Category
Section 86.195 (3)(a) In additional to the requirements of the law and rule, the Department
chooses to limit eligible “FOOD” signs to those FOOD services that provide adequate seating for
a meal that may be eaten on the premises. Normally this category is reserved for eat-in
restaurants with indoor seating for a minimum of 20 people.
5.4.6
The Department bears no liability for any existing contracts found not to meet eligibility
requirements.
ADVERTISING FEE PROPOSAL
6.1
General instructions for the Advertising Fee Proposal
The advertising fee proposal must be submitted in a separate envelope #2 within the written proposal
package. All prices must be quoted in U. S. Dollars.
Proposer must submit one monthly price for each item: Mainline Panels; Ramp Panels; and,
Conventional Highway Panels.
Refer to Section 5.1.8. for pricing terms and timeline.
The Purchasing Agent will score the advertising fee proposals by prorating the lowest fee proposal given
the highest score. The formula is as follows:
Part 1. A “composite rate” is computed for each proposal by weighting the individual rates.
COMPOSITE = (0.57 x (MAINLINE RATE)) + (0.35 x (RAMP RATE)) + (0.08 x (CONV. HWY RATE)
Part 2. The COMPOSITE RATES are compared. The lowest cost proposal (composite rate) will be given
the highest score. (150 points)
Lowest Proposer’s Composite
(Constant)
----------------------------------------------- x 150 (Maximum evaluation points given to Fees) = Score
Other Proposer’s Composite
(varies according to proposal being scored)
6.2
Format for Submitting the Advertising Fee Proposal -- Use Attachment D
Submit one (1) Original (clearly marked as Original) plus one (1) Copy (identified as Copy) in a sealed
envelope. The outside of the sealed envelope must clearly state “Advertising Fee Proposal” and the
name of the proposer. No additional costs, fees, taxes, surcharges, or minimum quantities are allowed.
The advertising fee amounts must NOT be listed in any other part of the proposal response.
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No modifications, basis of payment, unit price, or extra notations are allowed to the Advertising Fee
Proposal Form, Attachment D.
7
SPECIAL TERMS AND CONDITIONS
7.1
Contract Renewal/Extension and/or Termination
7.1.1 Contract Renewal and Extension
This agreement may be renewed for one (1) additional two (2) year term if not terminated
pursuant to the following provisions by either the Contractor or the Department. Any extension
beyond all contract terms must be authorized by mutual agreement of the contractor and
WisDOT.
7.1.2
Department Termination Rights and Responsibilities
The Department may terminate the contract at any time at its sole discretion by delivering a 6
month written notice to the contractor. The Department shall have the right to terminate the
agreement at the conclusion of the initial term or the extensions, by giving the contractor
written notice six (6) months prior to the end of the term. The annual financial statements,
Section 4.1.1 of the technical Contract requirements, shall determine the Contractor's book
value and value of existing lease contracts for business panels.
7.1.3
Contractor Termination Rights
The Contractor shall have the right to terminate the agreement at any time by giving written
notice of termination to the Department six (6) months prior to the effective date of
termination.
7.1.4
Default or Breach of Contract
Either party may terminate the agreement for default of the other party. An act of default or
breach of contract shall occur in the event that one party:
a. Fails to perform any material obligation required under this agreement.
b. Commits any act of bankruptcy or insolvency or becomes insolvent or is declared bankrupt.
c. Allows any final judgment to stand against it unsatisfied for a period of ten (10) days.
d. Makes an assignment for the benefit of creditors.
After an act of default or breach of contract by a party, the other party, once it learns of the
default, shall by written notice, specifying the breach or default, give the defaulting party ten
(10) days after such notice to rectify and correct its default or breach. If the defaulting or
breaching party, after such notice, does not rectify or correct its breach or default within a
period of ten (10) days after such notice, the other party may immediately terminate the
agreement by a second written notice.
A notice shall be considered duly served when it is delivered either at a party's business office to
a responsible person of legal age or by certified or registered mail to a party's last known
business address.
7.1.5
Contractor Responsibilities at Notice of Termination
After notice of termination has been given by either party, the Contractor shall have no further
obligation to promote, develop or market advertising but it shall continue to operate the
program until the effective date of termination.
WI DEPARTMENT of TRANSPORTATION
7.1.6
RFP # 271328
Page 23 of 31
No Default Clause
No default in the performance of the terms, covenants, or conditions of this agreement on the
part of either party will be deemed to continue if and so long as the Department or the
Contractor, as the case may be, is delayed in or prevented from remedying the default by:
a. Any change in Wisconsin Statutes which renders continuance of the program on the basis
contracted impossible.
b. Strike or other labor disputes.
c. Any order, directive, or other interference by municipal, state, federal, or other
governmental official or agency materially affecting the performance of either party under
this agreement.
The delay or failure of the Department or the Contractor at any time to insist upon a strict
performance of any of the terms, conditions and covenants herein shall not be deemed a waiver
of that breach or any subsequent breach or default in the terms, conditions and covenants
herein.
7.2
Ownership of the Specific Information Sign Program at Expiration or Termination
7.2.1 Contractor Termination or Default
If the Contractor terminates this agreement or defaults prior to the conclusion date of any
contract term, ownership of the contracted rights and any rights in the sign panels constructed
at the various interchanges and Intersections shall pass to the Department at the effective date
of termination and the Contractor shall not be entitled to any compensation by the Department.
7.2.2
Department Termination by Default
If the Department terminates the Contract under Section 7.1.4 (Default) of this Agreement,
ownerships of all rights and the sign panels constructed at the various interchanges and
intersections shall pass to the Department at the effective date of termination and the
Contractor shall not be entitled to any compensation by the Department.
7.2.3
Department Contract Expiration or Termination
If the Department terminates the Contract under Section 7.1.2 of this agreement and
subsequently awards a contract to a third party, the Department shall pay the Contractor the
value of existing lease contracts for business panels (taking into account the present annual
fees due to the State under Section 86.195(2)(c) and discounting this value by five percent (5%)
plus the most current interest rate specified by the Secretary of the Treasury under Public Law
92-41.) and the book value of the constructed sign structures (based on a seven year straightline depreciation) reported to the Department for the contract period (under Section 5.1.5.c of
the Technical Contract Requirements). The ownership of the contracted rights, books and
records shall pass to the Department at the effective date of termination and the Contractor
shall not be entitled to any compensation for this purpose by the Department.
7.2.4
Termination of the Program
The Contractor will include a provision in all of its advertising contracts with its customers to the
effect that in case of expiration or termination of the agreement with the Department, the
unexpired portions of such advertising contracts may be subject to cancellation and refund by
the contractor of any unearned, prepaid charges; or signed over to a third party.
WI DEPARTMENT of TRANSPORTATION
7.3
RFP # 271328
Page 24 of 31
Insurance
The Contractor, at its own expense, shall carry and keep in force during the full term of this agreement,
including any extensions or renewal thereof, a policy or policies of insurance which also name(s) the
Department, its employee, agents or officers as additional insured, in the amount and the types as
follows:
7.3.1 Commercial General Liability insurance with limits of at least $2,000,000 per occurrence and
$5,000,000 annual aggregate; and $2,000,000 products-completed operations coverage limit.
7.3.2
Workers’ compensation insurance in a form and amount as required by state law.
7.3.3
Business Automotive Liability insurance covering ownership, operation and maintenance of all
owned, non-owned and hired motor vehicles with limits of at least $2,000,000 per occurrence
and $5,000,000 annual aggregate for bodily injury and property damage combined.
The policy or policies described herein shall cover and include the construction, operation and/or
maintenance of the Specific Information Sign program and any operation incident thereto, and the
Contractor shall furnish the Contract Administrator with certificates of insurance evidencing such
coverage. These certificates shall also provide that the insurance will not be modified or cancelled
without prior written notice to the Department at least 15 days prior to the effective date of the
modification or cancellation. Contractor shall require the same minimum insurance requirements, as
listed above, of all its contractors and subcontractors.
Except where prohibited by law, all insurance policies shall contain provisions that the insurance
companies waive the rights of recovery or subrogation, by endorsement to the insurance policies,
against WisDOT, its subsidiaries, its agents, servants, invitees, employees, co-lessees, co-ventures’
affiliated companies, contractors, subcontractors, and their insurers.
Failure by the Contractor to procure and maintain the insurance as set forth above shall be considered a
default and cause for termination of this contract. Further, at least fifteen (15) days prior to the
expiration date or dates of expiring policies, certified copies of renewal, or new policies, or other
acceptable evidence of adequate insurance shall be provided to the Contract Administrator.
7.4
Surety Bond
As construction of the Specific Information Sign program takes place on State property and results in
structures or improvements with possible attendant lien questions, the Contractor shall be required to
provide a contractor’s performance bond for sign construction and maintenance in the amount of
$100,000 and for the term of this agreement. In addition, the Contractor shall provide a Contractor’s
payment bond in the amount of $100,000 and for the term of this agreement. The bonds are due 30
days after award of the contract. The Contractor’s bond will be subject to approval by the Contract
Administrator prior to any construction of sign panels. Only one $100,000 performance bond and one
$100,000 payment bond is required to be secured by the Contractor. The WisDOT Contract
Administrator may waive the requirement for either or both bonds at their option.
7.5
Permits, Licenses and Taxes
The Contractor shall procure any and all permits and licenses; pay all charges, fees, and taxes; and give
all notices necessary and incidental to the due and lawful prosecution of the work. When requested, the
Contractor shall furnish the Contract administrator with evidence indicating that it has complied with all
permit, license and tax requirements.
WI DEPARTMENT of TRANSPORTATION
RFP # 271328
Page 25 of 31
7.6
Fees and Commissions
The Contractor warrants that it has not employed or retained any company or persons, other than a
bona fide employee working solely for the Contractor, to solicit or secure the contract, and that it has
not paid or agreed to pay any company or persons, other than bona fide employees working solely for
the Contractor, any fee, commission, percentage, brokerage fee, gift or any other Violation of this
warranty. The Department shall have the right to annul this agreement without liability and/or, in its
discretion otherwise recover, the full amount of such fee, commission, percentage brokerage fee, gift or
contingent fee.
7.7
Compliance with Laws
Projects which include federal funding must be carried out in accordance with Federal laws and
regulations.
The awarded vendor shall warrant and certify that in the performance of the resultant contract it has
complied with or will comply with all applicable statutes, rules, regulations and orders of the United
States, and any state or political subdivision thereof, including laws and regulations pertaining to labor,
wages, hours and other conditions of employment. All materials, equipment, and supplies provided
must comply fully with all safety requirements, rules of the Industrial Commission on Safety, and all
applicable OSHA Standards.
7.8
Drug-Free Workplace
In accordance with the Drug-Free Workplace Act of 1988 and Code of Federal Regulations 29.6 Subpart F
Contractor shall certify that they will not engage in the unlawful manufacture, distribution, dispensing,
possession or use of a controlled substance in conducting any activity with the contract.
7.9
Debarment
Federal Executive Order (E.O.) 12549 “Debarment“ requires that all contractors receiving individual
awards, using federal funds, and all subrecipients certify that the organization and its principals are not
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any
Federal department or agency from doing business with the Federal Government. By signing this bid
document you certify that your organization and its principals are not debarred. Information on
debarment is available at the following website: www.epls.gov.
7.10 Reporting and Recordkeeping
WisDOT and any federal agencies shall have the right to audit, review, examine, copy, and transcribe any
pertinent records or documents held by the Contractor related to this contract. The Contractor shall
establish, maintain, report as needed, and submit upon request records of all transactions conducted
under the contract. All records must be kept in accordance with generally accepted accounting
procedures. All procedures must be in accordance with federal, State of Wisconsin and local ordinances.
The contractor shall keep such records as necessary to document compliance with the EEO
requirements. The Contractor shall retain all records pertaining to this procurement for three (3) years
after the final payment and any other pending matters are closed. WisDOT may request reports about
subcontractor activity relating to the contract resulting from this RFP. Reports will be in a format
acceptable to WisDOT.
8 SUPPLEMENT TO STANDARD TERMS AND CONDITIONS
The state of Wisconsin reserves the right to incorporate standard state contract provisions into any contract
negotiated with any proposal submitted responding to this RFP. Failure of the successful proposer to accept these
obligations in a contractual agreement may result in cancellation of the award. In addition to the Standard Terms
and Conditions (DOA-3054), the contract will contain the following provisions:
WI DEPARTMENT of TRANSPORTATION
8.1
9
RFP # 271328
Page 26 of 31
Executed Contract to Constitute Entire Agreement
The WisDOT’s Request for Proposal, the proposal response, written communications and this
Agreement constitute the entire agreement between the parties. The hierarchy of documents in order
for resolution:
8.1.1 Official Wisconsin Department of Transportation Purchase Order and/or Contract (Standard
Terms and Conditions attached to any of these procurement documents govern unless modified
within the document)
8.1.2
Written communications regarding contract terms agreed upon in writing
8.1.3
Vendor’s Proposal as submitted
8.1.4
Request for Proposal #271328
REQUIRED FORMS
The following forms must be completed and submitted with the proposal in accordance with the instructions given
in Section 2.4. Blank forms are attached. Failure to submit all forms may result in rejection of your proposal.
9.1 Found in front section that precedes the Request for Proposal document:
• Request for Proposal Signature Pages (pages 1 and 2,and any addendum pages)
• Designation of Confidential and Proprietary Information Form (page 4)
Submit these forms under Tab 1; see section 2.4.
9.2
Found in the back section of the Request for Proposal document:
• Proposer Information Sheet, Attachment A. Submit under Tab 1; see section 2.4.
• References Sheet, Attachment B. Submit under Tab 2; see sections 2.4 and 4.5.
• Proposer Checklist, Attachment C. Submit under Tab 4; see section 2.4.
• Advertising Fee Proposal, Attachment D. Submit in separate envelope; see sections 2.4 and 6.2.
9.3
Mandatory Proposer Conference Verification Form
• This form will be distributed at the Mandatory Proposer Conference meeting. Submit the signed
form under Tab 3; see sections 1.5 and 2.4.
10 ATTACHMENTS
Attachment A Proposer Information
Attachment B References
Attachment C Proposer Checklist
Attachment D Advertising Fee Proposal
WI DEPARTMENT of TRANSPORTATION
RFP # 271328
Page 27 of 31
Attachment A
PROPOSER INFORMATION--Submit this completed form under Tab 1 of proposal; see section 2.4
1.
PROPOSING COMPANY/ORGANIZATION NAME
FEIN (Federal Employer ID Number)
Phone
(
)
FAX
(
)
Address
City
2.
Zip + 4
(
(
)
)
Title
Toll Free Phone
Email Address
State
(
)
Zip + 4
Any vendor awarded over $25,000 on this contract must submit affirmative action information to the
department. Please name the Personnel/Human Resource and Development or other person responsible
for affirmative action in the company to contact about this plan.
Name
Phone
FAX
Address
City
4.
State
Name the person to contact for questions concerning this proposal.
Name
Phone
FAX
Address
City
3.
OR
SOCIAL SECURITY NUMBER (if sole proprietorship)
Toll Free Phone
(
)
Email Address
(
(
)
)
Title
Toll Free Phone
Email Address
State
(
)
Zip + 4
Mailing address to which state purchase orders are mailed and person the department may contact
concerning orders and billings.
Name
Phone
FAX
Address
City
(
(
)
)
Title
Toll Free Phone
Email Address
State
(
Zip + 4
)
WI DEPARTMENT of TRANSPORTATION
RFP # 271328
Page 28 of 31
ATTACHMENT B
REFERENCES
(Submit this completed form under Tab 2 of proposal; see sections 2.4 & 4.2 for instructions)
PROPOSER:
_____________________________________________________________________________
Provide company name, address, contact person, telephone number, and appropriate information on the
product(s) provided to customers similar to those requested in this solicitation document. Potential
subcontractors cannot be references. Any subcontractor arrangement for the completion of this work shall be
listed on a separate proposal page.
Company Name:
________________________________________________________________________
Address (include Zip + 4) ___________________________________________________________________
Contact Person _____________________________________ Phone No. __________________________
Email Address: __________________________________________________________________________
Product(s) Used and/or Service(s) Provided: ____________________________________________________
Company Name:
________________________________________________________________________
Address (include Zip + 4) ___________________________________________________________________
Contact Person _____________________________________ Phone No. __________________________
Email Address: __________________________________________________________________________
Product(s) Used and/or Service(s) Provided: ____________________________________________________
Company Name:
________________________________________________________________________
Address (include Zip + 4) ___________________________________________________________________
Contact Person _____________________________________ Phone No. __________________________
Email Address: __________________________________________________________________________
Product(s) Used and/or Service(s) Provided: ____________________________________________________
Company Name:
________________________________________________________________________
Address (include Zip + 4) ___________________________________________________________________
Contact Person _____________________________________ Phone No. __________________________
Email Address: __________________________________________________________________________
Product(s) Used and/or Service(s) Provided: ____________________________________________________
Company Name:
________________________________________________________________________
Address (include Zip + 4) ___________________________________________________________________
Contact Person _____________________________________ Phone No. __________________________
Email Address: __________________________________________________________________________
Product(s) Used and/or Service(s) Provided: ____________________________________________________
Company Name:
________________________________________________________________________
Address (include Zip + 4) ___________________________________________________________________
Contact Person _____________________________________ Phone No. __________________________
Email Address: __________________________________________________________________________
Product(s) Used and/or Service(s) Provided: ____________________________________________________
WISCONSIN DEPARTMENT OF TRANSPORTATION
ATTACHMENT C
RFP # 271328
Page 29 of 31
PROPOSER CHECKLIST
(Submit this completed form under Tab 4; see section 2.4 for instructions)
PROPOSER’S COMPANY NAME __________________________________________________________________
This checklist identifies each section or subsection of this RFP. The proposer shall place an "X" under the column that
represents your response.
RFP Section or Subsection
Content Acknowledged and Accepted
X
1.0
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
1.10
2.0
2.1
2.2
2.3
2.4
2.5
3.0
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
4.0
4.1
4.2
5.0
5.1
5.2
5.3
5.4
6.0
6.1
6.2
6.3
6.4
6.5
6.6
7.0
7.1
8.0
9.0
Name (Printed):
No Response Required
X
X
X
X
Signature:
Date:
WISCONSIN DEPARTMENT OF TRANSPORTATION
RFP # 271328
Page 30 of 31
ATTACHMENT D
Submit in a separate envelope within proposal package. See sections 2.4 and 6.2 for submission instructions.
PROPOSER’S NAME ____________________________________________________________________
ADVERTISING FEE PROPOSAL
Proposer must conform to one price for each of the following.
Item
Advertising Fee per Month
1. Mainline Panels
$
/ month
2. Ramp Panels
$
/ month
3. Conventional Highway Panels
$
/ month
Refer to Sections 6 for additional information.
•
No additional costs, fees, taxes or surcharges will be allowed.
•
No minimum quantity/amount is allowed.
•
Pricing shall be submitted in U.S. Dollars.
•
Modification of the Proposer Fee table may result in rejection of the proposal.
WISCONSIN DEPARTMENT OF TRANSPORTATION
11 EXHIBITS
RFP # 271328
Page 31 of 31
The following exhibits are posted separately on VendorNet.
Exhibit A. Map of Regions
Exhibit B. Section 86.195, Wisconsin Statutes
Exhibit C. TRANS 200, Wisconsin Administrative Code
Exhibit D. Buy Out Costs by region of the state
Exhibit E. Relevant parts from FHWA's Manual of Uniform Traffic Control Devices.
Exhibit F. Wisconsin Department of Transportation's Standard Specifications, Current Edition (parts)
Exhibit G. Wisconsin Department of Transportation Sign Standards
Exhibit H. Section 340.01, Wisconsin Statutes
Exhibit I. Section 990.01, Wisconsin Statutes
Exhibit J. Traffic Control Schemes
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