University of Wisconsin - Madison REQUEST FOR BID THIS IS NOT AN ORDER AGENT: Eric Thompson Questions regarding this bid – see Section 3.1 For Submittal of Bid Instructions – see Section #1. Bid prices and terms shall be firm for sixty (60) days from the date of bid opening, unless otherwise specified in this Request for Bid by the UW-Madison Purchasing Services. OFFICIAL SEALED BID NUMBER: 14-0011 ISSUE DATE: 10/31/13 DUE DATE: 11/07/13 2:00 PM CST If NO BID (check here) and return. Unless otherwise noted, public openings will be on the date and time specified. Award(s), if any, will be made as soon thereafter as possible. The bid abstract will be on file and is open to public inspection only after award determination has been made. 14-0011 / AMENDMENT #2 / 2.4m X-L Band Satellite Antenna with Radome Amendment #2 is issued to: (1) update Section 2.5 (Delivery Requirements) [Page 4]; update Section 3.2 (Site Visit) [Page 5]; and (3) answer questions received from bidders. If this amendment is not returned, it shall be assumed your original bid meets all conditions of the amendment. All other terms and conditions remain the same. Please revise and submit your bid accordingly. In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the UW-Madison Purchasing Services bid document on file shall be the controlling document for any resulting contract. We certify that we have not, either directly or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is accurate under penalty of perjury. I certify that the information I have provided in this bid is true and I understand that any false, misleading or missing information may disqualify the bid. By submitting a bid, the bidder certifies that no relationship exists between the bidder and the University that interferes with fair competition or is a Conflict of Interest, and no relationship exists between such bidder and another person or firm that constitutes a Conflict of Interest. Further, bidder certifies that no employee of the University whose duties relate to this request for bid assisted the bidder in preparing the bid in any way other than in his or her official capacity and scope of employment. The Bidder certifies by submission of the bid that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. COMPANY NAME: COMPANY STREET ADDRESS: COMPANY CITY, STATE & ZIP: SIGNATURE: DATE : TYPE OR PRINT NAME: TITLE: TELEPHONE NUMBER: ( ) FAX NUMBER: EMAIL ADDRESS: FEIN NUMBER: DUNS #: ( ) UNIVERSITY OF WISCONSIN MADISON, WISCONSIN 53715-1218 2.5 AMENDMENT #2 BID NO.: 14-0011 PAGE 4 OF 30 Delivery Requirements: This antenna is to be installed at a Federal government facility: National Oceanic & Atmospheric Administration (NOAA)’ Atlantic Oceanographic & Meteorological Laboratory (AOML) [http://www.aoml.noaa.gov/] in Miami, Florida at 4301 Rickenbacker Causeway. Bidders should contact CDR Stephen S. Meador (Associate Director of AOML) at (305) 361-4544 to discuss any specific requirements set forth by this Federal facility. Alternate NOAA Contact: Dr. Joaquin A. Trinanes http://www.aoml.noaa.gov/about_us/staff/?lname=TRINANES Mobile: +34 629 517 156 2.6 Promotional Materials/Endorsements: Contractor agrees that they will not use any promotional or marketing material which states expressly or implies that the University endorses either the Contractor or any party related to the Contractor or this Contract. 2.7 Supplier Diversity 2.7.1 Minority Business Enterprise Program (MBE) The State of Wisconsin is committed to the promotion of minority business in the state's purchasing program and a goal of placing 5% of its total purchasing dollars with certified minority businesses. Authority for this program is found in ss. 15.107(2), 16.75(4), 16.75(5) and 560.036(2), Wisconsin Statutes. The University of Wisconsin-Madison is committed to the promotion of minority business in the state's purchasing program. The State of Wisconsin policy provides that Wisconsin Certified minority-owned business enterprises should have the maximum opportunity to participate in the performance of its contracts. The supplier/contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to minority-owned business enterprises or by using such enterprises to provide goods and services incidental to this agreement, with a goal of awarding at least 5% of the contract price to such enterprises. The supplier/contractor shall furnish information at least once per year, in the format specified by the University, about its purchases (including dollar amounts) from Wisconsin certified MBEs, and additional efforts made to achieve this goal. A listing of certified minority businesses, as well as the services and commodities they provide, is available from the Department of Administration, Office of the Minority Business Program, 608/267-7806. The listing is published on the Internet at: http://www.doa.state.wi.us/mbe/report2.asp?locid=0 2.7.2 Woman Owned Business (WBE) The State of Wisconsin is committed to the promotion of Woman-Owned Businesses as outlined in 560.035, Wisconsin Statutes. The State of Wisconsin policy provides that Woman-Owned Businesses certified by the Wisconsin Department of Commerce should have the maximum opportunity to participate in the performance of its contracts. The supplier/contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to Woman-Owned Businesses or by using such businesses to provide goods and services incidental to this agreement. 2.7.3 Disabled Veteran Owned Business (DVB) The State of Wisconsin policy provides that Disabled Veteran-Owned businesses certified by the Wisconsin Department of Commerce should have the maximum opportunity to participate in the performance of its contracts. The supplier/contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to Disabled Veteran-Owned businesses or by using such enterprises to provide goods and services incidental to this agreement. UNIVERSITY OF WISCONSIN MADISON, WISCONSIN 53715-1218 AMENDMENT #2 BID NO.: 14-0011 PAGE 5 OF 30 SECTION #3: RFB PROCESS INSTRUCTIONS 3.1 Clarifications and/or Revisions through Designated Contact: All communications and/or questions in regard to this request should be in writing and bidders are encouraged to FAX or e-mail written questions to the Agent. Verbal questions, when permitted, must be directed to the Agent directly. If a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission or other deficiency in this RFB, they have five (5) business days after the bid issue date and time to notify, in writing, the Agent at the address shown below of such error and request modification or clarification of the RFB document. All written questions will be responded to in writing and provided to all bidders. Eric J. Thompson UW-Madison SSEC Purchasing 1225 W. Dayton St. – Rm. 343 Madison, WI 53706-1612 E-mail: [email protected] PHONE 608/262-5640 -- FAX 608/263-6780 If a Bidder fails to notify the Purchasing Office of an error in the RFB document which is known to the Bidder, or which should have reasonably been known to the Bidder, then the Bidder shall submit a bid response at the Bidder’s risk and if awarded a contract, shall not be entitled to additional compensation or delivery or installation time by reason of the error or its later correction. In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, amendments and revisions will be provided to all recipients of this initial RFB. 3.2 Site Visit: Bidder may visit the installation site prior to submitting a bid to assure themselves and the University that they fully understand all requirements of the project. No additional charges shall be allowed by the Contractor for lack of information or misunderstanding information if the Bidder does not conduct a site visit. Contact CDR Stephen S. Meador (Associate Director of AOML) at (305) 361-4544 to arrange a visit to the installation site. (See also: Alternate NOAA Contact info in Section 2.5) 3.3 Oral Presentations, Product Demonstrations and Site Visits (Pre-Award) The University, at its sole discretion, may require oral presentations, product demonstrations and/or vendor location site visits to validate information submitted with the bids. Failure of a bidder to conduct a presentation on the date scheduled or allow an on-site/vendor site visit may result in rejection of the bid. These events cannot be used as an opportunity to alter bids submitted. 3.4 Proprietary Information: Any information contained in the Bidder’s response that is proprietary must be detailed separately on form DOA3027. Marking of the entire response as proprietary will neither be accepted nor honored. The University cannot guarantee that all such material noted remains confidential, particularly if it becomes a significant consideration in contract award. Information will only be kept confidential to the extent allowed by State of Wisconsin Public Disclosure Law (refer to Standard Terms and Conditions, Section 27.0). A copy of the form needed to designate portions of your submission as proprietary can be found at: http://vendornet.state.wi.us/vendornet/doaforms/doa-3027.doc 3.5 Reasonable Accommodations: The University will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request. If you think you need accommodations for your site visit, contact Agent. AMENDMENT #2 QUESTIONS AND ANSWERS FOR 14-0011 (2.4M X-L BAND SATELLITE ANTENNA WITH RADOME) Q1: Where is the antenna system to be mounted? (roof, or tower) A1: On the rooftop Q2: Will NOAA be handling the structural engineering and construction of the foundation at each location? A2: Yes Q3: Will NOAA be handling the conduit run for the system cables from antenna to the indoor rack equipment at each location? A3: Yes Q4: Will NOAA be handling the new power circuit to the antenna positioner including conduit run and electrical panel work? A4: Yes Q5: Will NOAA electricians pull the system cables through the system cable conduits before the install date? A5: Yes Q6: What is the access method to the antenna foundation? (name all stairs, vertical ladders, roof hatches, etc. to be negotiated) A6: Please contact NOAA directly. Q7: Where will indoor rack mounted equipment be located, and is there space for it, power for it, network access for it? A7: Please contact NOAA directly. Q8: Who is responsible for renting and paying for the crane service on install day? A8: NOAA Q9: How will system crates be disposed of on installation day (crane company might do this, or another service company will need to haul it off, but we need to determine who is handling this and who is paying for it). A9: Please contact NOAA directly. Q10: Rough guess of distance between antenna system and indoor rack equipment? (not the final number, just a rough guess). A10: Please contact NOAA directly. -2- Q11: Lightning a problem at the location? If so, what is being done to protect existing antennas? Who is responsible for installing this protection? A11: Please contact NOAA directly. Q12: Any special permits needed to do the install? A12: Please contact NOAA directly. Q13: Any special security requirements for installers, or will advance access to installers USA passports be adequate? A13: Please contact NOAA directly.
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