September 29, 2014

September 29, 2014
COMMISSIONERS COURT MINUTES
SEPTEMBER 29, 2014
REGULAR SESSION
THE STATE OF TEXAS
COUNTY OF MONTGOMERY
BE IT REMEMBERED that on this the 29th day of September, 2014, the Honorable
Commissioners Court of Montgomery County, Texas, was duly convened in a Regular Session
in the Commissioners Courtroom of the Alan B. Sadler Commissioners Court Building, 501
North Thompson, Conroe, Texas, with the following members of the Court present:
County Judge
Alan B. Sadler
Commissioner, Precinct 1
Mike Meador
Commissioner, Precinct 2
Craig Doyal
Commissioner, Precinct 3
James Noack
Commissioner, Precinct 4
Ed Rinehart
Also County Clerk’s Office
Francine Nichols
INVOCATION given by Mary Hammer.
PLEDGE OF ALLEGIANCE to the United States flag recited.
PLEDGE OF ALLEGIANCE to the Texas state flag recited.
1.
COMMISSIONERS COURT AGENDA APPROVED – COUNTY JUDGE
Motion by Commissioner Noack, seconded by Commissioner Doyal, to approve
Commissioners Court Agenda for discussion and necessary action. Motion carried.
TEXAS A&M AGRILIFE EXTENSION READ THE PROCLAMATION DESIGNATING
OCTBOER 5-11, 2014 AS NATIONAL 4-H WEEK IN TEXAS, PRESENTED THE COURT
WITH APPRECIATION GIFTS AND COMMENDED THE 4-H YOUTH DEVELOPMENT
PROGRAM.
2.
RESOLUTION APPROVED – SUPPORT FOR PROPOSITION ONE
Motion by Commissioner Doyal, seconded by Judge Sadler, to approve Resolution
supporting the Proposition One constitutional amendment for the State Highway Fund to
be considered on November 4, 2014, and requests its approval by the voters. Motion
carried.
3.
PROCLAMATION APPROVED – NATIONAL FRIENDS OF LIBRARIES WEEK
Motion by Commissioner Noack, seconded by Commissioner Meador, to approve
proclaiming October 19 – 25, 2014, as Friends of Libraries Week in Montgomery
County. Motion carried.
4.
PROCLAMATION APPROVED – 2014 NATIONAL 4-H WEEK
Motion by Judge Sadler, seconded by Commissioner Noack, to approve proclaiming
October 5 – 11, 2014 as National 4-H Week in Texas. Motion carried.
5.
MINUTES APPROVED – COUNTY CLERK
Motion by Commissioner Noack, seconded by Commissioner Meador, to approve the
Minutes from regular session of Commissioners Court dated September 15, 2014. Motion
carried.
Session of September 29, 2014
Page 2 of 19
CONSENT AGENDA – AGENDA ITEMS 9A-J
6.
Motion by Commissioner Meador, seconded by Commissioner Doyal, to approve the
Consent Agenda, as follows:
COUNTY AUDITOR – AGENDA ITEMS 9A1-4
A1.
PAYMENT OF ACCOUNTS APPROVED, as submitted by the County Auditor.
A2.
BUDGET AMENDMENTS FY14 APPROVED:
a.
Various: To adjust restricted lines.
b.
221st District Court: To adjust line items.
c.
Animal Control: To allocate reimbursement.
d.
Building Maintenance: To adjust line items.
e.
Child Welfare: To recognize and allocate revenues for:
FY14 Q1; FY14 Q2; FY12 Q2; FY12 Q3; FY13 Q3; FY13 Q4.
f.
Child Welfare – Concrete Services: To recognize and allocate Foster Care
Grant – Concrete Services from DFPS.
g.
Commissioner Precinct 1: To allocate revenue and adjust line items.
h.
Commissioner Precinct 2: To adjust line items.
i.
Commissioner Precinct 3: To adjust line items.
j.
Commissioner Precinct 4: To adjust line items.
k.
Constable Precinct 1: To adjust line items.
l.
Constable Precinct 1 – SJRA Sub Unit: Estimated Budget adjustment for
year ended September 30, 2014.
m.
Constable Precinct 3: Recognize and allocate revenues.
n.
Constable Precinct 3 – MUD 94 Unit: Budget adjustment based on
estimate to complete year end September 30, 2014.
o.
Constable Precinct 4: To recognize and allocate revenue.
p.
Contingency: To fund Settlement M34/09.15.14.
q.
Convention Center – Civic Center: To adjust line item.
r.
County Attorney State Fund: Allocate budget for Fiscal Year 14 for actual
expenditures.
s.
County Clerk: To recognize and allocate revenue as approved by
Commissioners Court (M14/09.15.14).
t.
County Engineer: M24/05.04.09 – On call transportation services.
u.
County Extension: Recognize and allocate revenues.
v.
County Judge – LIRAP – Local Initiat Grant: To set up “Advanced Traffic
Controllers” Project for the LIP Grant from TCEQ (M29/09.05.14).
Session of September 29, 2014
Page 3 of 19
w.
County Treasurer: To adjust line items.
x.
Court Reporter Service Fund: To recognize and allocate revenue.
y.
Debt Service: To fund interest and fiscal charges.
z.
District Attorney: To adjust line items.
aa.
District Attorney No Refusal Grant: To adjust line items.
bb.
Drug Court: To recognize and allocate revenue for August 2014 (MRT
Books).
cc.
DWI Court: To recognize and allocate revenue for August 2014 (MRT
Books).
dd.
Fire Marshal: To transfer funds for build and adjust line items.
ee.
Indigent Defense: To adjust budget for B. Juan time charged to 46501
(Indigent Defense) for Fiscal Year 2014.
ff.
Information Technology: To adjust line items.
gg.
Justice of the Peace Technology Fund: To recognize and allocate revenue
for Justice of the Peace Technology Fund as authorized by Commissioners
Court (M14/09.03.14).
hh.
Justice of the Peace Precinct 1 - Technology Fund: To adjust line items.
ii.
Juvenile Case Manager Fund: To recognize and allocate revenue.
jj.
Juvenile JJAEP – W 2005/P 2015: To adjust line items.
kk.
Juvenile Probation/Mental Health – N/14: To correct budget for Grant “N”
as awarded by TJJD Fiscal Year 2014.
ll.
Juvenile Probation/State Aid – A/14: To adjust line items for grant
adjustment.
mm.
Juvenile Probation/State Aid – A/15: To adjust line items for cell phone
allowance.
nn.
Montgomery County Community Development – CDBG – DR – Round II
Phase I: To adjust line items for Amendment #2.
oo.
Memorial Library: To allocate revenue.
pp.
Sheriff: To adjust line items.
qq.
Sheriff: Budget adjustment based on estimate for year end 09.30.14.
rr.
Sheriff – Auto Theft: To adjust line items for Grant Adjustment #1.
ss.
Sheriff – U.S. Marshals – JLEO: To adjust line items for overage.
A3.
MONTHLY UNAUDITED FINANCIAL REPORT APPROVED for the month
ending August 31, 2014.
A4.
INTERIM ARBITRAGE REBATE ANALYSIS APPROVED and Judge Sadler is
authorized to sign for the Montgomery County, Texas Unlimited Tax Roads,
Series 2008B.
Session of September 29, 2014
Page 4 of 19
TREASURER – AGENDA ITEMS 9B1-4
B1.
STATEMENT OF BALANCES ACCEPTED for July 2014.
B2.
BANK RESOLUTIONS APPROVED for Amegy Bank and Woodforest National
Bank.
B3.
TICKET LOG APPROVED for August 2014.
B4.
REPORT OF INVESTMENTS PURCHASED ACCEPTED for the weeks ending
September 12, 2014 and September 19, 2014.
PURCHASING – AGENDA ITEMS 9C1 – 13
C1.
C2.
ADVERTISING APPROVED
a.
New Vehicles (Project 2015-0006) – Various Departments.
b.
Unmanned Aerial Vehicle (System) (Project 2015-0004) – Emergency
Management.
CONTRACT AWARDED
a.
Cement Stabilized Base (Project 2014-0065) – Various Precincts, awarded
to SOUTHERN CRUSHED CONCRETE AND PAVERS SUPPLY. Awarded as
follows:
Items: 1.5B
Prime: SOUTHERN CRUSHED CONCRETE
Alternate: PAVERS SUPPLY
Items: 2.5B
Prime: PAVERS SUPPLY
Alternate: No Alternate
*No Award Items: 1.5A and 2.5A – No bids from either bidders.
C3.
RENEWALS
a.
TEXAS LONE STAR PAVEMENT SERVICES, INC. (P.O. 2009549) for parking
lot layout and striping, expires 09/28/14 – Various Departments. Note:
Month-to-month, effective 09/29/14.
b.
JM SALES & SERVICE (P.O. 2011493) for parking lot layout and striping,
expires 09/28/14 – Various Departments. Note: Month-to-month, effective
09/29/14.
c.
ARTHUR J. GALLAGHER RISK MANAGEMENT SERVICES (P.O. 2011084) for
property, casualty, liability, worker’s compensation and third party claims
administration specifications, expires 09/30/14 – Risk Management. Note:
changes as per documents on file.
d.
REBEL CONTRACTORS, INC. (P.O. 2011059) for concrete road repair for
existing roads and replacing concrete curbs, expires 11/14/14 – Various
Precincts.
e.
CORRECTIONS SOFTWARE SOLUTIONS (P.O. 2014104) for probation
tracking system software, expires 11/17/14 – Adult Probation.
f.
EAST END TRANSFER & STORAGE, INC. (P.O. 2011107) for moving of
voting equipment, expires 11/21/14 – Elections.
Session of September 29, 2014
Page 5 of 19
C4.
C5.
g.
SECURE GOVERNMENT PAYMENT SOLUTIONS, INC. (P.O. 2013073) for
customer credit card payment and driver’s license swipe service, expires
12/17/14 – Various Departments.
h.
BURKE ASSET PARTNERSHIP, LTD (P.O. 2011153) for processing, printing
and mailing of jury summons, expires 12/19/14 – District Clerk.
i.
MILLER UNIFORMS & EMBLEMS (P.O. 2014162) for new uniforms, expires
01/26/15 – Various Law Enforcement.
CHANGE ORDERS
a.
Change Order #26, P.O. 2009386 to DAMON K. PIERCE dba
DIAMONDBACK SERVICE MANAGEMENT for Pest Control Services –
Various Departments.
b.
Change Order #1, P.O. 2014588 to DYNAMIC SIGN SYSTEMS for General
Signage, to cancel the contract effective October 18, 2014 – Various
Departments.
c.
Change Order #9, P.O. 2008660 to CROWN PAPER & CHEMICAL for
Janitorial Products and Chemicals, to cancel the contract effective October
28, 2014 – Various Departments.
DISCRETIONARY EXEMPTIONS
a.
Amani Engineering, Inc. for engineering services for The Woodlands
Parkway extension planning level traffic study in the amount of
$42,500.00 - Precinct 2. §262.024(a)(4)
b.
Michelle Wilbanks, DVM for veterinary services – Animal Control.
§262.024(a)(4)
c.
Midwest Tape, LLC for digital platform for mobile apps (hoopla™) Library. §262.024(a)(7)(A)
d.
Hart Intercivic for the purchase of eSlate voting equipment, parts and
supplies – Elections. §262.024(a)(7)(A)
e.
AT&T for local telephone lines and miscellaneous service – Various
Departments. §262.024(a)(7)(C)
f.
Consolidated Communications of Texas for local telephone lines and
miscellaneous service – Various Departments. §262.024(a)(7)(C)
g.
Utilizing the contract with Texas Department of Criminal Justice (TDCJ)
and 3M for Global Positioning Systems (GPS) through Contract #696-PD15-16-C033 – Probation. §271.083(b)
C6.
PAYMENT AND PERFORMANCE BONDS ACCEPTED each in the amount of
$488,153.49 from Third Coast Services, LLC for proposed traffic signals and
roadway improvements State Highway 105 at N. Walker Road and Fostoria Road
– Precinct 4.
C7.
PAYMENT AND PERFORMANCE BONDS ACCEPTED each in the amount of
$620,338.00 from SiteCon Services, Inc. for New Danville 37,000 GPD
Wastewater Treatment Plant – Montgomery County Community Development.
Session of September 29, 2014
Page 6 of 19
C8.
PURCHASE APPROVED of one 2015 Chevrolet 3500HD chassis regular cab
CC36403 from Caldwell Country Chevrolet through the Interlocal Agreement
with BuyBoard Contract #430-13, in the amount of $31,981.00 – Precinct 2.
C9.
CONTRACT APPROVED with Staples Contract & Commercial, Inc. for
custodial supplies and equipment through the Interlocal Agreement with
BuyBoard Contract #397-12 – Various Departments.
C10.
PURCHASE APPROVED of one Case DV26 double drum vibratory compactor
in the amount of $36,577.00 from Associated Supply Company, Inc. through the
Interlocal Agreement with H-GAC Contract #SM10-12 – Precinct 2.
C11.
RESCINDING RENEWAL APPROVED of P.O. 2014027 previously submitted
and approved in Commissioners Court on August 11, 2014 – Animal Control.
C12.
NAME CHANGE APPROVED of GEO Care, LLC to Correct Care, LLC,
effective immediately – Various Departments.
C13.
REJECTING AND READVERTISING APPROVED for Parking Lot(s) Layout
and Striping (Project 2014-0062) – Various Departments.
RISK MANAGEMENT – AGENDA ITEMS 9D1-3
D1.
CHANGES, ADDITIONS AND RELEASES APPROVED for the following:
BOND
NAME/DEPT
14823416
61389010
15487513
61452205
24913501
14795895
13397681
15486564
Closson, Stephen/Const PCT 1
Jones, Christopher/Const PCT 5
Vogel, Anneliese/Const PCT 3
Atkins, Michael/Const PCT 3
Grindstaff, Jason/Const PCT 2
Dubose, Bryan/Const PCT 1
Adams, Craig/Const PCT 1
Hamm, Andrea/Const PCT 5
AMOUNT ACTION
$5,000
5,000
Rider/Change Job Title
Rider/Change Job Title
Rider/Change Job Title
Rider/Change Job Title
Rider/Change Job Title
Rider/Change Job Title
Reserve/Cont Cert
Reserve/Cont Cert
D2.
PAYMENT APPROVED AND RECORDED INTO THE MINUTES to USAA
as Subrogee of Joseph R. Scarlett in the amount of $36,072.68, in reference to
Claim #A-14-0054. Date of incident: April 9, 2014.
D3.
PAYMENT APPROVED AND RECORDED INTO THE MINUTES to USAA
as Subrogee of Peter H. Groenveld in the amount of $18,901.03, in reference to
Claim #A-14-0054. Date of incident: April 9, 2014.
COMMISSIONERS – AGENDA ITEMS 9E1-2
E1.
PRECINCT 1
a.
E2.
RESIGNATION ACCEPTED of Board Commissioner Ted Granhold
from Montgomery County Emergency Service District #2 effective
September 23, 2014.
PRECINCT 4
a.
USE AGREEMENT APPROVED with Texas Strike Force Martin to use
fields at Sallas Park for practices as scheduled by EMCSA through
December 31, 2014. The organization’s original Use Agreement was in
the name of “Strike Force” and has been replaced by “Texas Strike Force
Martin”.
Session of September 29, 2014
Page 7 of 19
b.
USE AGREEMENT APPROVED with MCN Baseball for use of the
fields at Ed Rinehart Sports Park for tournaments September 27-28;
October 4-5; October 25-26; and November 15-16, 2014.
COMMISSIONERS – COUNTY ENGINEER – AGENDA ITEMS 9F1-3
F1.
F2.
F3.
PRECINCT 1
a.
FINAL PLAT ACCEPTED of Longstreet Plaza; 2.5 Acres; Neal Martin
Survey; A-26.
b.
REQUEST APPROVED from Suddenlink Communications to place a 24
count fiber line within the right of way of Canal Street, Andwood Street,
Calvary Road, Squirrel Tree Road, Green Meadow Loop, and Shepard
Hill Road.
PRECINCT 3
a.
FINAL PLAT ACCEPTED of Rayford Road Crossing; 41.015 Acres;
Montgomery County School Land Survey; A-351.
b.
STREETS ACCEPTED INTO THE ONE YEAR MAINTENANCE
PERIOD at Falls at Imperial Oaks, Section 10; Total Length of Roads:
3,757.45 linear feet = 0.72 miles. Effective September 29, 2014.
c.
REQUEST APPROVED from Montgomery County WCID No. 1 to place
a water and sanitary line within the right of way of Glenloch, Grogans
Point Road and Northgate Drive.
PRECINCT 4
a.
STREETS ACCEPTED INTO THE ONE YEAR MAINTENANCE
PERIOD at Tavola, Section 2; Total Length of Roads: 2,301.18 linear feet
= 0.44 miles. Effective September 29, 2014.
b.
STREETS COMPLETED ONE YEAR MAINTENANCE PERIOD AND
ACCEPTED BY MONTGOMERY COUNTY at Oakhurst Greens,
Section 6 and bond released.
c.
STREETS ACCEPTED INTO THE ONE YEAR MAINTENANCE
PERIOD at Auburn Trails at Oakhurst, Section 12; Total Length of Roads:
1,712.88 linear feet = 0.33 miles. Effective September 29, 2014.
d.
STREETS ACCEPTED INTO THE ONE YEAR MAINTENANCE
PERIOD at Auburn Trails at Oakhurst, Section 13; Total Length of Roads:
1,268.27 linear feet = 0.24 miles. Effective September 29, 2014.
e.
STREETS ACCEPTED INTO THE ONE YEAR MAINTENANCE
PERIOD at Forest Colony, Section 4; Total Length of Roads: 1,112.32
linear feet = 0.21 miles. Effective September 29, 2014.
f.
STREETS ACCEPTED INTO THE ONE YEAR MAINTENANCE
PERIOD at Tavola, Section 1; Total Length of Roads: 2,899.54 linear feet
= 0.55 miles. Effective September 29, 2014.
g.
STREETS ACCEPTED INTO THE ONE YEAR MAINTENANCE
PERIOD at Tavola, Section 3; Total Length of Roads: 1,716.10 linear feet
= 0.47 miles. Effective September 29, 2014.
Session of September 29, 2014
Page 8 of 19
h.
STREETS ACCEPTED INTO THE ONE YEAR MAINTENANCE
PERIOD at Tavola, Section 4; Total Length of Roads: 1,716.10 linear feet
= 0.33 miles. Effective September 29, 2014.
i.
STREETS ACCEPTED INTO THE ONE YEAR MAINTENANCE
PERIOD at White Oak Crossing, Section 3; Total Length of Roads:
11,847.08 linear feet = 2.25 miles. Effective September 29, 2014.
j.
REQUEST APPROVED from T&L Gas to place a 2” gas and 2” water
line within the right of way of Stidham Road.
k.
CORRECTION APPROVED to Commissioner Court Minutes from June
16, 2014 (Motion 3, Agenda Item 9F4d):
Read: STREETS APPROVED
MAINTENANCE SYSTEM.
INTO
THE
COUNTY
ROAD
Should Read: STREETS APPROVED INTO THE ONE YEAR
MAINTENANCE PERIOD.
l.
CORRECTION APPROVED to Commissioner Court Minutes from June
16, 2014 (Motion 3, Agenda Item 9F4c):
Read: STREETS APPROVED
MAINTENANCE SYSTEM.
INTO
THE
COUNTY
ROAD
Should Read: STREETS APPROVED INTO THE ONE YEAR
MAINTENANCE PERIOD.
COUNTY ATTORNEY – REAL PROPERTY - AGENDA ITEM 9G1
G1.
ORDER APPROVED Acknowledging Receipt of Check from Walter E. Vars, in
the amount of $20.00, for lease of real property described as 1.330 acres, known
as Lot 7 Skylight Timbers. Check forwarded to Auditor for further processing.
COUNTY ATTORNEY – AGENDA ITEM 9H1
H1.
PUBLIC SERVICE CONTRACTS APPROVED for the 2014-2015 Fiscal Year:
a.
b.
c.
d.
e.
f.
g.
Montgomery County Women’s Center
Tri-County Mental Health/Mental Retardation Services
Montgomery County Committee on Aging dba The Friendship Center
Montgomery County Youth Services
Heritage Museum of Montgomery County
Montgomery County Emergency Assistance, Inc.
Montgomery County Children’s Advocacy Center, Inc. dba Children’s
Safe Harbor.
COUNTY ATTORNEY MENTAL HEALTH TREATMENT – AGENDA ITEMS 9I1-4
I1.
ANNUAL PERFORMANCE INDICATOR REPORT ACCEPTED for the Fiscal
Year September 1, 2013 ending on the 31st of August 2014.
I2.
REVISED POLICY APPROVED on Seclusion Of Restraint Use – (V.8) as a part
of the Management Plan recommended by the Montgomery County Mental
Health Treatment Facility Advisory Board and as referenced in Attachment A
attached to the Resolution and Order on file.
I3.
MINUTES ACCEPTED of the Montgomery County Mental Health Treatment
Facility Advisory Board meeting of August 19, 2014.
Session of September 29, 2014
Page 9 of 19
I4.
APPOINTMENT AND PRIVILEGING APPROVED of Dr. Melissa White
(Psychologist) for provisional status.
INFRASTRUCTURE – AGENDA ITEM 9J1
J1.
CHECK ACCEPTED from Friends of Montgomery County Texas Animal
Shelter, in the amount of $2,000.00. Donation is for the Animal Shelter Building
Fund. Check forwarded to Auditor for further processing.
Motion carried.
END OF CONSENT AGENDA
7.
REQUEST APPROVED – 2015 CALENDAR – COUNTY JUDGE
Motion by Commissioner Meador, seconded by Commissioner Doyal, to approve the
Montgomery County Commissioners Court meeting dates and County Holidays Calendar
for 2015. Motion carried.
8.
REQUEST APPROVED – CATFISH FESTIVAL – COUNTY JUDGE
Motion by Commissioner Doyal, seconded by Commissioner Meador, to approve the
request from The Friends of Conroe, Inc. to use the following County Properties before
and during the Catfish Festival as follows:
•
Use of parking garages under the Courthouse, north and south starting Thursday,
October 9th at 5:00 p.m. through Sunday, October 12th at midnight with unlimited
access to authorized personnel and with all County vehicles to exit by 5:00 p.m. on
Friday, October 10th. Notice of road closures beginning Thursday, October 9th 5:00
p.m. include Main Street at Davis to Pacific; Thompson from Davis to Metcalf, San
Jacinto from Davis to Metcalf; Metcalf from San Jacinto to Pacific; Simonton from
Frazier to Pacific and Newton from Davis to Simonton.
•
Use of Courthouse Square including Courthouse steps, lawn area, curbs and plaza
beginning Thursday, October 9th at 3:00 p.m. through Sunday, October 12th at
midnight.
•
All vehicles to exit garage on Simonton Street by 3:00 p.m. Friday, October 10th via
Simonton and travel West to San Jacinto and north to Davis.
Motion carried.
9.
AGREEMENTS APPROVED – 2014 UASI, UASI LETPA & SHSP LETPA GRANTS
– EMERGENCY MANAGEMENT
Motion by Judge Sadler, seconded by Commissioner Meador, to approve the 2014 SubRecipient Agreements from the Texas Department of Public Safety for the 2014 UASI,
UASI LETPA, and SHSP LETPA Grants. Judge Sadler is authorized to execute the
Agreements and terms and conditions. Motion carried.
AGENDA ITEM 12A WAS DEFERRED.
10.
REQUEST APPROVED – TRAVEL PAYMENT REQUISITION – COUNTY COURT
AT LAW #3
Motion by Judge Sadler, seconded by Commissioner Meador, to approve the Travel
Payment Requisition of Associate Judge Amy Atkinson for the dates of travel of August
3, 2014 to August 6, 2014 for attendance at the Advanced Family Law Seminar in the
total amount of $1,074.66. Travel reimbursement request was submitted to Auditor
outside the 30-days of completion of travel. Motion carried.
Session of September 29, 2014
Page 10 of 19
11.
REQUEST APPROVED – CARRY FORWARD FUNDS – SHERIFF
Motion by Commissioner Doyal, seconded by Commissioner Meador, to approve
allowing the current balance in the Fiscal Year 2014 Sheriff’s Radio Shop Budget Line
560163.7422 be carried forward immediately into the Fiscal Year 2015 Radio Shop
Budget. The funds are needed to complete the current project of changing out all
antennas at four radio tower sites. Motion carried.
12.
REQUEST APPROVED – OPERATION STEEL WATCH – SHERIFF
Motion by Commissioner Meador, seconded by Commissioner Doyal, to approve
Montgomery County’s participation in Operation Steel Watch under the National
Insurance Crime Bureau, coordinating efforts of Montgomery County’s Auto Theft Task
Force with similar efforts by other law enforcement entities, and authorize Joseph Sclider
to execute the Southwest Region Special Operations Plan and Vehicle Use Agreement on
file with the County. Motion carried.
13.
AGREEMENT APPROVED – LAW ENFORCEMENT SERVICES – CONSTABLE
PRECINCT 2
Motion by Commissioner Doyal, seconded by Commissioner Meador, to approve
Agreement between Montgomery County, Texas and Montgomery Trace Property
Owners Association for law enforcement services. Motion carried.
14.
REQUEST APPROVED – TRANSFER OF FUNDS – CONSTABLE PRECINCT 3
Motion by Commissioner Noack, seconded by Commissioner Doyal, to close position
55313-5910-1, open position 55313-7802-1, and transfer all funds including salary
stipend from closed position to open position. Motion carried.
15.
GRANT APPLICATION APPROVED – WEARABLE VIDEO CAMERAS –
CONSTABLE PRECINCT 4
Motion by Commissioner Meador, seconded by Commissioner Doyal, to approve
authorizing the Precinct 4 Constable department to apply for a Grant through the East
Montgomery County Improvement District (EMCID) for the purchase of wearable video
cameras. Motion carried.
16.
CONTRACT APPROVED – REIMBURSEMENT
EXPENSES – DISTRICT ATTORNEY
OF
JOINT
OPERATION
Motion by Commissioner Rinehart, seconded by Commissioner Noack, to approve
Contract between Immigration and Customs Enforcement for the reimbursement of joint
operation expenses from the Treasury Forfeiture Fund. District Attorney, Brett Ligon, is
designated as the authorized official to sign and execute any and all related documents.
Motion carried.
17.
DE-OBLIGATION APPROVED – DWI GRANT – DISTRICT ATTORNEY
Motion by Commissioner Noack, seconded by Commissioner Rinehart, to approve the
de-obligation in the amount of $2,719.46 for the 2014 H-GAC Regional DWI Grant.
Motion carried.
18.
FEES APPROVED – SHERIFF AND CONSTABLES – COUNTY CLERK
Motion by Commissioner Meador, seconded by Commissioner Doyal, to approve and set
the Sheriff and Constable fees to be charged for civil services provided by their
respective offices (in accordance with Texas Local Government Code, §118.131),
effective January 1, 2015. Motion carried.
Session of September 29, 2014
Page 11 of 19
19.
REQUEST APPROVED – CARRY OVER FUNDS – BUILDING MAINTENANCE
Motion by Commissioner Doyal, seconded by Commissioner Rinehart, to approve to
carry over the balance of $25,000.00, in 510-7997, into Fiscal Year 2015. Motion
carried.
20.
GRANT ACCEPTED – DRUG COURT CARE PROGRAM – DWI AND DRUG
COURT
Motion by Commissioner Doyal, seconded by Commissioner Meador, to accept the
2014-2015 Montgomery County Drug Court Care Program Grant, from the State of
Texas, Office of the Governor, Criminal Justice Division (CJD) in the amount of
$198,000.00. Motion carried.
21.
GRANT ACCEPTED – DWI COURT CARE PROGRAM – DWI AND DRUG COURT
Motion by Commissioner Meador, seconded by Commissioner Doyal, to accept the
2014-2015 Montgomery County DWI Court Grant, from the State of Texas, Office of the
Governor, Criminal Justice Division (CJD) in the amount of $160,702.83. Motion
carried.
22.
REQUEST APPROVED – USE OF FUNDS – AUDITOR
Motion by Commissioner Doyal, seconded by Commissioner Meador, to approve the
request by Justice of the Peace 1 to use funds from the Justice of the Peace Technology
Fund for the purchase of two Dell laptops at $1,430.00 each and two Dell Software &
Accessories at $217.47 each for a total of $3,294.94. Motion carried.
23.
REQUEST APPROVED – FINANCIAL SYSTEM SEARCH COMMITTEE –
AUDITOR
Motion by Judge Sadler, seconded by Commissioner Doyal, to approve the creation of a
Financial System Search Committee. This Committee will be conducting peer interviews,
outlining system requirements, and attending demonstrations; all in an effort to bring to
the Commissioners Court a list of realistic options to approaching the selection of
financial system software. Motion carried.
24.
PURCHASE APPROVED – DUMP TRUCKS – PRECINCT 2
Motion by Commissioner Doyal, seconded by Commissioner Meador, to approve the
purchase of four 2015 T370 Kenworth 6x4 12 yard dump trucks from Performance Truck
– Houston through the Interlocal Agreement with BuyBoard Contract #430-13, in the
amount of $399,510.66. Motion carried.
25.
ORDER APPROVED – PARTIAL REVISION TO DEERWOOD SECTION 5 –
COUNTY ATTORNEY – REAL PROPERTY
Motion by Commissioner Rinehart, seconded by Commissioner Noack, to approve Order
authorizing application for partial revision to Deerwood Section Five to be known as
Deerwood Section Five, Replat No. 1 and Public Hearing date of Monday, November 3,
2014. Motion carried.
26.
AGREEMENT APPROVED – PARTIAL ASSIGNMENT OF LEASE - AIRPORT
Motion by Commissioner Meador, seconded by Commissioner Doyal, to approve Partial
Assignment of Lease Agreement between Montgomery County, Texas and Killion Air,
LLC, to KH Aviation, LLC, for tract of land located at the Lone Star Executive Airport.
Motion carried.
Session of September 29, 2014
Page 12 of 19
MONTGOMERY COUNTY COMMISSIONERS COURT RECESSED TO CONVENE
PUBLIC HEARINGS.
PRECINCT 2:
PUBLIC HEARING TO CONSIDER AND APPROVE THE PARTIAL REVISION TO
WESTWOOD ONE AND WESTWOOD TWO SUBDIVISIONS TO BE KNOWN AS
STRIPES ON TAMINA.
PRECINCT 3:
PUBLIC HEARING TO CONSIDER AND APPROVE CHANGING THE NAME OF
BREEN VISTA DRIVE IN CANYON LAKES AT SPRING TRAILS, SECTION 1 TO
HARMONY CREEK BOULEVARD AND CHANGE THE NAME OF BREEN VISTA
DRIVE IN CANYON LAKES AT SPRING TRAILS, SECTION 4 TO HARMONY
FOREST BOULEVARD, PER REQUEST ON FILE.
NO ONE FROM THE PUBLIC WISHED TO DISCUSS THESE ISSUES. THIS
CONCLUDES THE PUBLIC HEARINGS.
MONTGOMERY COUNTY COMMISSIONERS COURT RECONVENED.
27.
PUBLIC HEARING REQUESTS APPROVED – PARTIAL REVISION AND NAME
CHANGES – PRECINCTS 2 & 3
Motion by Commissioner Noack, seconded by Commissioner Doyal, to approve the
following:
•
The partial revision to Westwood One and Westwood Two subdivisions to be
known as Stripes on Tamina.
•
Change the name of Breen Vista Drive in Canyon Lakes at Spring Trails, Section
1 to Harmony Creek Boulevard and change the name of Breen Vista Drive in
Canyon Lakes at Spring Trails, Section 4 to Harmony Forest Boulevard, per
request on file.
Motion carried.
28.
REQUEST APPROVED – TRANSFER OF FUNDS – COMMISSIONER PRECINCT 1
Motion by Commissioner Meador, seconded by Commissioner Noack, to approve the
following transfers:
•
$2,090.40 and associated benefits out of 612-7340 into position 612-2900-2.
•
$2,090.40 and associated benefits out of 612-7340 into position 612-2900-3.
Motion carried.
29.
REQUEST APPROVED – NEW POSITION – COMMISSIONER PRECINCT 1
Motion by Commissioner Meador, seconded by Commissioner Noack, to approve new
position 612-3203-10 funded out of 612-7340 to be effective October 6, 2014. Motion
carried.
Session of September 29, 2014
Page 13 of 19
THE COURT RECESSED FOR EXECUTIVE SESSION PURSUANT TO ONE OR
MORE OF THE FOLLOWING PROVISIONS OF THE TEXAS GOVERNMENT CODE,
TO WIT: CHAPTER 551, SUB-CHAPTER D, ARTICLE 551.071.
AGENDA ITEM 28A: CONSIDER AND DISCUSS CAUSE NO. 2012-21125,
STYLED SIDNEY HOLLIS AND ANGIE HOLLIS V. STEPHEN
EICHELSFORFER, D.P.M.; IN THE 269TH JUDICIAL DISTRICT COURT OF
HARRIS COUNTY, TEXAS.
AGENDA ITEM 28B: CONSIDER AND DISCUSS CLAIMS RELATED TO
CONSTRUCTION OF JOE CORLEY DETENTION CENTER AND
MONTGOMERY COUNTY MENTAL HEALTH TREATMENT FACILITY.
COMMISSIONERS COURT RECONVENED WITH ALL MEMBERS PRESENT. NO
ACTION TAKEN.
CITIZENS – AGENDA ITEM 30
BILL O’SULLIVAN SPOKE TO COMPLIMENT THE COURT ON MCNAMARA
SETTLEMENT AND TO COMMENT ON PROPOSITION ONE RESOLUTION.
30.
PAYROLL CHANGE REQUEST FORMS APPROVED – HUMAN RESOURCES
Motion by Commissioner Doyal, seconded by Commissioner Rinehart, to approve the
following Payroll Change Request Forms:
Request of Animal Control to place Daniel N. Avalos, Officer Animal Control, as
replacement for Dana Essenpreis, effective September 29, 2014.
Request of Custodial to promote Judy Everett, Custodian I, as replacement for Jany
Marie Fulmer, effective September 29, 2014.
Request of Custodial, to place Jennifer Ferguson, Custodian, on payroll as replacement
for Maria Reyes, effective September 22, 2014.
Request of Custodial to accept resignation of Jany Marie Fulmer, Custodian I, effective
September 19, 2014. [54.28 hours or balance vacation; 25.25 hours or balance
compensatory.]
Request of Custodial to increase salary of Ramiro Grimaldo Garcia, Custodian I, due to
completion of probationary period, effective September 15, 2014.
Request of Custodial to correct salary schedule upload for Ramiro Grimaldo Garcia,
Custodian I, effective September 27, 2014.
Request of Custodial to place Eleasir Gonzalez, Custodian I, on payroll as replacement
for Jessica Hinojosa, effective September 22, 2014.
Request of Custodial to place Jason Hill, Custodian, on payroll as replacement for Marta
Rivera, effective September 22, 2014.
Request of Custodial to increase salary of Maria Guadalupe Lazo, Custodian, due to
completion of probationary period, effective September 15, 2014.
Request of Custodial to correct salary schedule upload of Maria Guadalupe Lazo,
Custodian, effective September 27, 2014.
Request of Building Maintenance to accept resignation of Nelson Barahona,
Facility/Grounds, effective September 12, 2014. [65.88 hours or balance vacation.]
Session of September 29, 2014
Page 14 of 19
Request of Commissioner Precinct 1 to increase salary of Thomas M. Belinoski, Operator
I, due to completion of probationary period, effective October 4, 2014.
Request of Commissioner Precinct 1 to place Steve McKinzie, Operator III, on payroll
into new position, effective October 6, 2014.
Request of Commissioner Precinct 1 to increase salary of Fernando Ramirez, Laborer,
due to completion of probationary period, effective October 4, 2014.
Request of Commissioner Precinct 1 to promote Kenneth W. Viniarski, Jr., Operator III,
as replacement for Ronald Wiede, Jr., effective October 4, 2014.
Request of Commissioner Precinct 1 to accept resignation of Ronald Wiede, Jr., Operator
III, effective September 20, 2014. [42.72 hours or balance vacation; 18.77 hours or
balance compensatory.]
Request of Commissioner Precinct 1 to increase salary of Michael Wiese, Laborer, due to
completion of probationary period, effective October 4, 2014.
Request of Commissioner Precinct 3 to add cell phone allowance to Dee Blair,
Administrative Assistant II, effective September 27, 2014.
Request of Commissioner Precinct 4 to transfer Juanita Marie Moore-Hermansen, Admin
Manager I, into new position, effective October 12, 2014.
Request of Constable Precinct 1 to increase salary of Paul Bostick, Deputy – Constable,
due to STEP increase, effective October 17, 2014.
Request of Constable Precinct 1 to increase salary of Stephen Closson, Sergeant –
Constable, due to STEP increase, effective October 17, 2014.
Request of Constable Precinct 1 to increase salary of Jerry Daniel Lafferty, Lieutenant –
Constable, due to STEP increase, effective October 1, 2014.
Request of Constable Precinct 1 to increase salary of Jerry C. Serratt, Investigator II, due
to STEP increase, effective October 10, 2014.
Request of Constable Precinct 2 to change position of Linda Ann Brown, Clerk III, as
replacement for Anita Louise Geiser, effective October 1, 2014.
Request of Constable Precinct 2 place Tilton Ray Cunningham, Jr., Deputy – Constable,
on payroll as replacement for Dennis G. DePaul, effective October 4, 2014.
Request of Constable Precinct 2 to correct effective date of PCRF of Dennis G. DePaul,
Deputy – Constable, approved on Commissioners Court June 30, 2014, effective June 28,
2014.
Request of Constable Precinct 2 to promote Anita Louise Geiser, Clerk IV, as
replacement for Mary B. Gilbreath, effective October 1, 2014.
Request of Constable Precinct 3 to correct salary on PCRF of Robert Moody, Corporal –
Constable, that went through Commissioners Court September 15, 2014, effective August
30, 2014.
Request of Constable Precinct 4 to place Trevor Potter, Deputy – Constable, on payroll
into new position, effective September 27, 2014.
Request of Constable 4 – Riverwalk POA to increase salary of Adolph Boudreaux, III,
Deputy – Constable, due to 5% COLA approved by Commissioners Court September 15,
2014, effective September 27, 2014.
Session of September 29, 2014
Page 15 of 19
Request of Auditor to place Anna Spalding, Budget Analyst, on payroll into new
position, effective October 6, 2014.
Request of County Clerk to place Jennifer Garrett, Court Clerk II, on payroll as
replacement for Jennifer Pevateaux, effective September 16, 2014.
Request of Engineer to transfer Lori Leanne Stafford, Administrative Assistant II, as
replacement for Juanita Marie Moore-Hermansen, effective October 12, 2014.
Request of District Attorney to place Mary Nan Huffman, Attorney III, on unpaid
FMLA/Disability Leave, effective September 16, 2014.
Request of District Clerk to place Sean Mace, Part Time Clerk, on payroll as replacement
for Glen A. Kinser, effective September 16, 2014.
Request of Elections to increase salary of Leonard Brunasso, Voter Clerk, due to
increased responsibilities, effective September 29, 2014.
Request of Elections to place Barbara Chauvin, Voter Clerk, on payroll effective October
6, 2014.
Request of Elections to place Theron Chauvin, Voter Clerk, on payroll effective October
6, 2014.
Request of Elections to place Judy Diggle, Voter Clerk, on payroll effective October 6,
2014.
Request of Elections to place Delores Green, Voter Clerk, on payroll effective October 6,
2014.
Request of Elections to place Evelyn Newman, Voter Clerk, on payroll effective October
6, 2014.
Request of Elections to place Rose Tullos, Voter Clerk, on payroll effective October 6,
2014.
Request of Elections to place Karen Walker, Voter Clerk, on payroll effective October 6,
2014.
Request of Elections to increase salary of Robert Wind, Voter Clerk, due to increased
responsibilities, effective September 29, 2014.
Request of Justice of the Peace, Precinct 5, to transfer Mary Gilbreath, Collection
Specialist, into new position, effective October 1, 2014.
Request of Juvenile to change status of Curtis Howard, Juvenile Supervision Officer, as
replacement for Anthony Cruz, effective September 13, 2014.
Request of Juvenile to place Shawn Keith, Counselor, on payroll into new position,
effective September 15, 2014.
Request of Juvenile to accept resignation of Peter Joseph Renegar, Juvenile Supervision
Officer – Substitute, effective September 5, 2014. Eligible for re-hire. [No benefits due.]
Request of Juvenile to promote John R. Sutton, Training Coordinator – Juvenile, as
replacement for Donald Houck, effective September 27, 2014. Correct PCRF approved in
Commissioners Court on September 15, 2014 to reflect salary increase, class & position.
Request of Juvenile to place Maria Elena Zavala, Counselor, as replacement for Marie
Zavala, effective September 15, 2014.
Session of September 29, 2014
Page 16 of 19
Request of Library to place Rita Allen, Library Assistant II, on payroll as replacement for
Cynthia Sanchez, effective September 15, 2014.
Request of Library to transfer Edward Mayo, Courier Driver, as replacement for Timothy
Alcala, effective September 29, 2014.
Request of Managed Assigned Counsel to place Kathryn D. Miers, Case Management
Coordinator, on payroll as replacement for Allison Hauptstueck, effective October 6,
2014.
Request of Managed Assigned Counsel to place Mireya Sanchez, Administrative
Assistant I, on payroll as replacement for Gwen Stanley, effective October 6, 2014.
Request of Recycle Station – Precinct 3 to place Mackenzie Sammis, Driver – Mosquito,
on payroll as replacement for Kelsey Fore, effective September 11, 2014.
Request of Sheriff to increase salary of Moamen Abdelbaky, Deputy Patrol, employee
awarded cert 09/09/14, not included in salary schedule, effective September 27, 2014.
Request of Sheriff to correct salary schedule of Kyle Albritton, Deputy Motorcycle, to
reflect stipend increase approved in Commissioners Court 09/15/14, effective September
27, 2014.
Request of Sheriff to accept resignation of Matthew Amador, Officer Civilian Detention,
effective September 27, 2014. [71.44 hours or balance vacation; 89.38 hours or balance
compensatory; 24.00 hours or balance holiday]
Request of Sheriff to correct salary schedule of Christopher Ansley, Detective,
certification information not received for inclusion, effective September 27, 2014.
Request of Sheriff to correct salary schedule of Shawn Beatty, Deputy Patrol, employee
awarded certification, effective September 27, 2014.
Request of Sheriff to correct salary schedule of John Blackwelder, Deputy Motorcycle, to
reflect stipend increase approved in Commissioners Court 09/15/14, effective September
27, 2014.
Request of Sheriff to increase salary of Brian Blue, Officer Civilian Detention, due to 3%
COLA, effective September 27, 2014.
Request of Sheriff to transfer Michelle Bolin, Deputy Patrol District II, as replacement
for Michael Gratz, effective September 27, 2014.
Request of Sheriff to correct salary schedule of Jeremiah Bourne, Deputy Patrol,
certification information not received for inclusion, effective September 27, 2014.
Request of Sheriff to place Christopher Buehl, Officer Civilian Detention, on payroll into
new position, effective September 27, 2014.
Request of Sheriff to place Alexandra Carter, Clerk IV – CJR, on payroll as replacement
for April Garris, effective September 27, 2014.
Request of Sheriff to place Ashtin Cline, Clerk IV on payroll as replacement for Brandy
Schustereit, effective September 13, 2014.
Request of Sheriff to correct salary schedule of Jeremy Davis, Deputy Motorcycle, to
reflect stipend increase approved in Commissioners court 09/15/14, effective September
27, 2014.
Request of Sheriff to transfer Steve Degner, Deputy, into new position, effective
September 27, 2014.
Session of September 29, 2014
Page 17 of 19
Request of Sheriff to correct salary schedule of T. Phillip Epperson, Deputy Patrol,
certification received not included, effective September 27, 2014.
Request of Sheriff to place Brian Fleming, Deputy Patrol, on payroll as replacement for
Willie Mayes, Jr., effective September 27, 2014.
Request of Sheriff to place Shelby Ford, Officer Civilian Detention, on payroll as
replacement for Colton Hillebrand, effective September 20, 2014.
Request of Sheriff to promote John Godden, Detective – SIU, into new position, effective
September 27, 2014.
Request of Sheriff to correct salary schedule of Jeffery Herman, Deputy Patrol, to reflect
employee was awarded certification, effective September 27, 2014.
Request of Sheriff to correct salary schedule of Eric Hoffman, Deputy Motorcycle, to
reflect stipend increase approved in Commissioners Court 09/15/14, effective September
27, 2014.
Request of Sheriff to place Teraz McCray, Officer Civilian Detention, on payroll into
new position, effective September 27, 2014.
Request of Sheriff to correct salary schedule of Lockey Murray, Deputy Motorcycle, to
reflect stipend increase approved in Commissioners Court 09/15/14, effective September
27, 2014.
Request of Sheriff to correct salary schedule of Jordan Pankratz, Deputy Patrol, to reflect
DOH and certification, effective September 27, 2014.
Request of Sheriff to accept resignation of Fernando Pedraza, Officer Civilian Detention,
effective September 23, 2014. [101.50 hours or balance vacation; 122.64 hours or balance
compensatory; 16.00 hours or balance holiday.]
Request of Sheriff to correct salary schedule of Daniel Pena, Deputy SWAT, to reflect
stipend increase approved in Commissioners Court 09/15/14, effective September 27,
2014.
Request of Sheriff to correct Theo-Quintin Pternitis, Deputy Patrol (Motorcycle), to
reflect stipend increase approved in Commissioners Court 09/15/14, effective September
27, 2014.
Request of Sheriff to transfer Dustin Pugh, Deputy SWAT, as replacement for John
Godden, effective September 27, 2014.
Request of Sheriff to place Ryan Rape, Officer Civilian Detention, on payroll into new
position, effective September 27, 2014.
Request of Sheriff to correct salary schedule of Jonathan Ray, Sergeant Motorcycle, to
reflect stipend increase approved in Commissioners Court 09/15/14, effective September
27, 2014.
Request of Sheriff to correct salary schedule of Jeremiah Richards, Lieutenant –
Detention, to reflect certificate pay not received, effective September 27, 2014.
Request of Sheriff to correct salary schedule of Christopher E. Roberts, Deputy SWAT,
to reflect stipend increase approved in Commissioners Court 09/15/14, effective
September 27, 2014.
Request of Sheriff to correct salary schedule of Jason Salter, Sergeant SWAT, to reflect
stipend increase approved in Commissioners Court 09/15/14, effective September 27,
2014.
Session of September 29, 2014
Page 18 of 19
Request of Sheriff to increase salary of Brian Smith, Officer Civilian Detention, to reflect
3% cost of living increase, effective September 27, 2014.
Request of Sheriff to accept resignation of Philip Smith, Deputy Patrol, effective
September 26, 2014. [271.445 hours or balance vacation; 331.88 hours or balance
compensatory; 9.50 hours or balance holiday.]
Request of Sheriff to place Collin Snowden, Officer Civilian Detention, on payroll into
new position, effective September 27, 2014.
Request of Sheriff to correct salary schedule of William Steward, Deputy SWAT, to
reflect stipend increase approved in Commissioners Court 09/15/14, effective September
27, 2014.
Request of Sheriff to place Steven Thomas, Deputy Patrol District 5, on payroll as
replacement for Michelle Bolin, effective September 27, 2014.
Request of Sheriff to correct salary schedule of Russell Waters, Deputy Detention, to
reflect certification not awarded, effective September 27, 2014.
Request of Sheriff to correct salary schedule of Michael Wright, Deputy SWAT, to
reflect stipend increase approved in Commissioners Court 09/15/14, effective September
27, 2014.
Request of Tax Assessor/Collector to accept resignation of Jessica L. Splettstosser,
Deputy Specialist II, effective September 19, 2014. [21.18 hours or balance vacation.]
Request of Commissioner Precinct 4 to place David Farmer, Operator 2, on unpaid
FMLA/Disability leave, effective September 10, 2014.
Request of Constable Precinct 3 – TCID Sub Unit to promote Jason Martinez,
Investigator II, into new position, effective September 29, 2014.
Request of Justice of the Peace Precinct 2 to transfer Catherine Lee, Juvenile Case
Manager, into new position, effective September 29, 2014.
Request of Purchasing to promote Tara L. Newman, Administrative Assistant I, as a
replacement for Shirley M. Carpenter, effective October 6, 2014.
Request of Purchasing to place Melanie Tadlock, Buyer II, on payroll as replacement for
Tara L. Newman, effective October 6, 2014.
Request of Sheriff to promote Steven Dresel, Lieutenant Detention, into new position,
effective September 27, 2014.
Request of Sheriff to promote Roland Henrici, Lieutenant Detention, into new position,
effective September 27, 2014.
Request of Sheriff to promote Gwendowlynn Holmes, Coordinator – Records, into new
position, effective September 27, 2014.
Request of Sheriff to promote Jimmy Malmay, Lieutenant Detention, into new position,
effective September 27, 2014.
Motion carried.
Session of September 29, 2014
Page 19 of 19
31.
COURT ADJOURNS
Motion by Commissioner Rinehart, seconded by Commissioner Meador, to adjourn this
session of Court. Motion carried.
The above and foregoing minutes were read and approved by the Court.
ATTEST:
Mark Turnbull, County Clerk
Ex-Officio Clerk - Commissioners Court
Montgomery County, Texas
BY: ______________________________
COUNTY CLERK
______________________________
COUNTY JUDGE
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