Fax Operators Manual
TABLE OF CONTENTS
NOTICE TO USERS................................................................................................................................3
PREFACE ................................................................................................................................................7
FEATURES OF e-STUDIO3511/4511/350/450/230/280 FAX..................................................................8
GENERAL PRECAUTIONS.....................................................................................................................9
When a Power Failure Occurs.................................................................................................................9
• Disclaimer Notice ...............................................................................................................................10
1. BEFORE USING FAX ........................................................................................................................... 11
1. DESCRIPTION OF EACH COMPONENT .......................................................................................12
• Main Components..........................................................................................................................12
• Optional Equipment .......................................................................................................................15
• Control Panel .................................................................................................................................16
• Touch Panel ...................................................................................................................................18
• Connecting the Cables ..................................................................................................................20
2. SENDING A FAX...................................................................................................................................23
1. TRANSMISSION MODES ...............................................................................................................24
2. PREPARATION FOR TRANSMISSION...........................................................................................26
3. ABOUT ORIGINALS ........................................................................................................................27
• Original Size/Original Scanning Range .........................................................................................27
• Setting Originals ............................................................................................................................29
4. SETTING THE TRANSMISSION CONDITIONS .............................................................................32
• Variety of Optional Functions.........................................................................................................32
• Setting the Scanning Conditions for Each Page............................................................................36
5. SPECIFYING THE REMOTE FAX...................................................................................................38
• Direct Entry with Digital Keys.........................................................................................................38
• Address Book Entry .......................................................................................................................39
• Group Entry ...................................................................................................................................40
• Searching by ID Number ...............................................................................................................41
• Searching by Address (Search Address).......................................................................................42
• Searching Address Using LDAP Server ........................................................................................44
• Multi-address Transmission ...........................................................................................................45
• Confirming the Destinations...........................................................................................................46
6. SENDING ORIGINALS ....................................................................................................................47
• Memory Transmission ...................................................................................................................47
• Direct Transmission .......................................................................................................................48
• Other Transmissions......................................................................................................................50
• Sending a Tone..............................................................................................................................52
3. RECEIVING A FAX ...............................................................................................................................53
1. RECEPTION MODES ......................................................................................................................54
2. RECEPTION SETTINGS .................................................................................................................55
3. RELATIONSHIP BETWEEN ORIGINAL AND PAPER ....................................................................58
4. CHECKING AND CANCELING THE COMMUNICATIONS..................................................................61
1. CHECKING TRANSMISSION RESULTS ........................................................................................62
• Checking Reserved Transmissions ...............................................................................................62
• Checking Communication Status (LOG)........................................................................................64
• Address Registration from Send/Receive Log...............................................................................66
2. CANCELING TRANSMISSIONS .....................................................................................................68
5. ADVANCED FUNCTIONS.....................................................................................................................73
1. SENDING 2-SIDED ORIGINALS (2-SIDED SCANNING) ...............................................................74
2. PRIORITY TRANSMISSION............................................................................................................76
3. POLLING COMMUNICATION..........................................................................................................77
1
4. MAILBOX (ITU-T COMPATIBLE).....................................................................................................79
5. CHAIN DIAL COMMUNICATION .....................................................................................................94
6. DELAYED TX RESERVATION.........................................................................................................96
7. RECOVERY TX ...............................................................................................................................98
8. ONRAMP GATEWAY .....................................................................................................................100
9. OFFRAMP GATEWAY ...................................................................................................................102
10. SAVE AS FILE ...............................................................................................................................105
6. PRINTING LISTS AND REPORTS .....................................................................................................107
1. MANUALLY PRINTING LISTS & REPORTS .................................................................................108
2. AUTOMATICALLY PRINTING LISTS & REPORTS....................................................................... 111
• Automatically Printing Lists & Reports ......................................................................................... 111
• Setting the Lists and Reports Output........................................................................................... 112
• Lists/Reports Samples................................................................................................................. 119
7. REGISTERING AND SETTING ITEMS...............................................................................................133
1. SETTING THE INITIAL TRANSMISSION MODE..........................................................................134
2. REGISTERING THE TERMINAL ID ..............................................................................................136
3. SETTING THE RECEPTION MODE..............................................................................................140
4. 2ND LINE BOARD (OPTIONAL) INSTALLATION .........................................................................142
5. SETTING RX PRINTING ...............................................................................................................146
• Setting RX Printing ......................................................................................................................146
• Setting Duplex Printing ................................................................................................................148
• Setting the Rotate Sort (Alternation)............................................................................................150
6. SETTING RECOVERY TRANSMISSION ......................................................................................152
8. TROUBLESHOOTING ........................................................................................................................155
1. WHEN THE FOLLOWING MESSAGES APPEAR ........................................................................156
2. TRANSMISSION TROUBLE..........................................................................................................157
3. RECEPTION TROUBLE ................................................................................................................158
9. SPECIFICATIONS...............................................................................................................................159
1. MAIN SPECIFICATIONS ...............................................................................................................160
2
NOTICE TO USERS
For U.S.A. only
WARNING FCC Notice: Part 15
This terminal has been tested and found to comply with the limits for a Class A digital device, pursuant to
Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful
interference when the equipment is operated in a commercial environment. This equipment generates,
uses, and can radiate radio frequency energy and, if not installed and used in accordance with this guide,
may cause harmful interference to radio communications. Operation of this terminal in a residential area is
likely to cause harmful interference in which case the user will be required to correct the interference at his/
her own expense.
Warning: Changes or modification not expressly approved by Toshiba TEC could void the user’s authority
to operate the equipment.
WARNING FCC Notice: Part 68
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the
rear cover of this equipment is a label that contains, among other information, a product identifier in the
format US: AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.
This device is equipped with a USOC RJ11C connector.
A plug and jack used to connect this equipment to the premises wiring and telephone network must comply
with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord
and modular plug is provided with this product. It is designed to be connected to a compatible modular jack
that is also compliant. See installation instructions for details.
The REN is used to determine the number of devices that may be connected to a telephone line. Excessive
RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but
not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may
be connected to a line, as determined by the total RENs, contact the local telephone company. For products
approved after July 23, 2001, the REN for this product is part of the product identifier that has the format
US: AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN
of 0.3).
For earlier products, the REN is separately shown on the label.
If this equipment causes harm to the telephone network, the telephone company will notify you in advance
that temporary discontinuance of service may be required. But if advance notice isn't practical, the
telephone company will notify the customer as soon as possible. Also, you will be advised of your right to
file a complaint with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment, operations or procedures that could
affect the operation of the equipment. If this happens the telephone company will provide advance notice
in order for you to make necessary modifications to maintain uninterrupted service.
3
NOTICE TO USERS (Cont.)
If trouble is experienced with this equipment, for repair or warranty information, please contact TOSHIBA
AMERICA BUSINESS SOLUTIONS, INC. 800-268-6744. If the equipment is causing harm to the telephone
network, the telephone company may request that you disconnect the equipment until the problem is
resolved.
Connection to party line service is subject to state tariffs. Contact the state public utility commission, public
service commission or corporation commission for information.
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or
other electronic device, including Fax machines, to send any message unless such message clearly
contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission,
the date and time it is sent and an identification of the business or other entity, or other individual sending
the message and the telephone number of the sending machine or such business, other entity, or individual.
(The telephone number provided may not be a 900 number or any other number for which charges exceed
local or long-distance transmission charges.)
In order to program this information into your Fax machine, you should complete the following steps:
complete the setup procedures listed for station ID number and name. See "2.REGISTERING THE
TERMINAL ID" Page 136.
The telecommunication line cable of minimum No.26 AWG wire must be used.
TOSHIBA AMERICA BUSINESS SOLUTIONS, INC.
Electronic Imaging Division
2 Musick, Irvine, CA 92618-1631
For Canada only
NOTICE: The Industry Canada label identifies certified equipment. This certification means that the
equipment meets telecommunications network protective, operational and safety requirements as
prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department
does not guarantee the equipment will operate to the user’s satisfaction.
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities
of the local telecommunications company. The equipment must also be installed using an acceptable
method of connection. The customer should be aware that compliance with the above conditions may not
prevent degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative designated by the supplier.
Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the
telecommunications company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the power utility,
telephone lines and internal metallic water pipe system, if present, are connected together. This precaution
may be particularly important in rural areas.
4
CAUTION: Users should not attempt to make such connections themselves, but should contact the
appropriate electric inspection authority, or electrician, as appropriate.
The Ringer Equivalence Number of your facsimile is 0.3
NOTICE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication
of the maximum number of terminals allowed to be connected to a telephone interface. The termination on
an interface may consist of any combination of devices subject only to the requirement that the sum of the
Ringer Equivalence Numbers of all the devices does not exceed 5.
CAUTION – To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord.
AVIS: L’etiquette d’lndustrie Canada identifie le marériel homologué. Cette étiquette certifie que le matériel
est conforme aux normes de protection, d’exploitation et de sécurité des réseaux de télécommunications,
comme le prescrivent les documents concernant les exigences techniques relatives au matériel terminal.
Le Ministére n’assure toutefois pas que le matériel fonctionnera à la satisfaction de l’utilisateur.
Avant d’installer ce matériel, l’utilisateur doit s’assurer qu’il est permis de le raccorder aux installations de
l’entreprise locale de télécommunication. Le matériel doit également être installé en suivant une méthode
acceptée de raccordement. L’abonné ne doit pas oublier qu’il est possible que la conformité aux conditions
énoncées ci-dessus n’empêche pas la dégradation du service dans certaines situations.
Les réparations de materiel homologué doivent être coordonnées par un représentant désigné par le
fournisseur. L’entreprise de télécommunications peut demander à l’utilisateur de débrancher un appareil à
la suite de réparations ou de modifications effectuees par l’utilisateur ou à cause de mauvais
fonctionnement.
Pour sa propre protection, l’utilisateur doit s’assurer que tous les fils de mise à la terre de la source
d’énergie électrique, des lignes téléphoniques et des canalisations d’eau métalliques, s’il y en a, sont
raccordés ensemble. Cette précaution est particulièrement importante dans les régions rerales.
Avertissement: L’utilisateur ne doit pas tenter de faire ces raccordements luimême; il doit avoir recours à
un service d’inspection des installations électriques, ou à un électricien, selon le cas.
L’indice d’equivalence de la sonnerie de ce matériel 0.3.
AVIS: L’indice d’équivalence de la sonnerie (IES) assigné à chaque dispositif terminal indique le nombre
maximal de terminaux qui peuvent être raccordés à une interface. La terminaison d’une interface
téléphonique peut consister en une combinaison de quelques dispositifs, à la seule condition que la somme
d’indices d’equivalence de la sonnerie de tous les dispositifs n’excède pas 5.
ATTENTION – Pour réduire les risques d’incendie, utiliser uniquement des conducteurs de
telecommunications 26 AWG au de section superleure.
This Class A digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.
5
NOTICE TO USERS (Cont.)
TOSHIBA OF CANADA LIMITED
Office Product Group
191 McNABB STREET
MARKHAM, ONTARIO L3R 8H2
For NEW ZEALAND only
“The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that
the item complies with minimum conditions for connection to the network. It indicates no endorsement of
the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that
any item will work correctly in all respects with another item of Telepermitted equipment of a different make
or model, nor does it imply that any is compatible with all of Telecom’s network services.”
“This equipment is not capable, under all operating conditions, of correct operation at the higher speeds for
which it is designated. Telecom will accept no responsibility should difficulties arise in such circumstances.”
“This equipment should not be used any circumstances which may constitute a nuisance to other Telecom
customers.”
“Not all telephones will respond to incoming ringing when connected to the extension socket.”
“The decadic (or pulse) dialling on this device is unsuitable for use on the telecom network in New Zealand.”
“This device does not support Faxability”.
TOSHIBA (AUSTRALIA) PTY LIMITED
17th Floor
296 Queen Street
Auckland
New Zealand
Phone: 64 9 307 0279
Warning: This is a Class A product. In a domestic environment this product may cause radio interference
in which case the user may be required to take adequate measures.
6
PREFACE
Thank you for purchasing the Toshiba Multifunctional Digital Systems e-STUDIO3511/4511/350/450/230/
280. This Operator’s Manual describes the following:
-
How to use the Fax functions
How to perform a Fax communication
How to inspect and carry out maintenance
How to remedy Fax communication problems
Before using this digital multi functional device, thoroughly read and understand this Operator’s Manual. To
ensure that the Fax functions are used in optimum working procedures, keep this Operator’s Manual in a
handy place for future reference.
Accessories Provided for Fax Function
- Modular cord: 1
- Operator’s Manual for Facsimile Functions: 1
To ensure correct and safe use of the Toshiba Multifunctional Digital Systems e-STUDIO3511/4511/350/
450/230/280, this Operator’s Manual describes safety precautions according to the following three levels
of warning:
Before reading this Operator’s Manual, you should fully understand the meaning and importance of these
signal words.
Warning:
Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or
serious damage, or fire in the equipment or surrounding assets.
Caution:
Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury,
partial damage of the equipment or surrounding assets, or loss of data.
Note:
Indicates a procedure you should follow to ensure the optimal performance of the digital multi functional
device and problem-free copying.
Tip:
Describes useful information when operating the digital multi functional device.
Advice:
Describes an operation you should follow to maintain the digital multi functional device in good working
order.
No part of this manual may be copied in whole or part without permission.
The contents of this manual may change without notification.
7
FEATURES OF e-STUDIO3511/4511/350/450/230/280 FAX
- Super G3 High-speed Communications
High-speed communication is available in the super G3 mode.
* Super G3 Fax is the name given a Fax with a modem compatible with ITU-T V.34, which is the latest highspeed modem standard.
- JBIG ENCODING SYSTEMS
JBIG encoding system compatible with ITU-T T.85 is loaded.
- Open Mailbox
Mailbox communications (confidential, bulletin board, relay mail) compatible.
- Plain Paper Recording
Plain paper is used as the Fax output paper. This means that Faxes output from the digital copier can be
stored as business documents. You can also write on and sign them.
- Address Book for 1,000 Destinations
Number from 001 to 1000 can be used.
- Dual Access
You can use the memory to carry out the following items:
1. Reserve memory transmission during another memory transmission
2. Reserve memory transmission during reception
3. Copying during memory transmission
4. Memory reception during copying
5. Memory reception during printing of received data
6. Memory reception during printing of lists
7. Memory transmission during printing of reports
- High-resolution (U-FINE) Mode
Detailed technical drawings, fine text, and photographs can be sent clearly at a resolution of 16 dots/mm
x 15.4 lines/mm.
- Multi-address Transmission
You can send the same original to up to 400 remote Faxes in a single operation by direct dialing, or by
specifying remote Faxes using the address book or groups.Combining with the Internet Fax is also
available.
- A3 Transmission and Recording
You can send Ledger/A3-size originals such as technical drawings in their original size.
Ledger/A3-size originals received on the Fax can be printed in their original size.
- Duplex Transmission
You can scan 2-sided originals on the Reversing Automatic Document Feeder and send them in page
order.
- 2-sided Printing
You can print received originals on both sides of the paper, which reduces paper waste.
- 2 Line Communication
2-line communications such as simultaneous transmission and reception become available by installing
the optional 2nd line board.
8
GENERAL PRECAUTIONS
When a Power Failure Occurs
In the event of power failure, neither facsimile functions nor telephone functions of the unit are available.
To avoid Fax and/or copier failure, please pay attention to the following items.
Be sure to leave the power switch ON unless you suspend the facsimile function.
- If you turn OFF the power switch or when the power has failed:
Fax is not available.
The stored originals in the memory might be deleted completely.
Memorized contents such as time, phone number, and address book will not be deleted.
Remote Fax and time specified for delayed communication or polling reception might be deleted.
* If a power failure occurs during scanning of the original or outputting of the list, “POWER FAILURE”
appears on the touch panel. The job may be deleted due to the power failure. Check the communication
status.
* If the original data in memory is deleted due to a power failure, turn ON the power switch. A power failure
list will be printed out.
9
GENERAL PRECAUTIONS (Cont.)
Disclaimer Notice
The following notice sets out the exclusions and limitations of liability of TOSHIBA TEC CORPORATION
(including its employees, agents and sub-contractors) to any purchaser or user (‘User’) of the eSTUDIO3511/4511/350/450/230/280, including its accessories, options and bundled software (‘Product’).
1 The exclusion and limitations of liability referred to in this notice shall be effective to the fullest extent
permissible at law. For the avoidance of doubt, nothing in this notice shall be taken to exclude or limit
TOSHIBA TEC CORPORATION’s liability for death or personal injury caused by TOSHIBA TEC
CORPORATION‘s negligence or TOSHIBA TEC CORPORATION‘s fraudulent misrepresentation.
2 All warranties, conditions and other terms implied by law are, to the fullest extent permitted by law,
excluded and no such implied warranties are given or apply in relation to the Products.
3 TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage
whatsoever caused by any of the following:
(a) use or handling of the Product otherwise than in accordance with the manuals, including but not
limited to Operator’s Manual, User’s Guide, and/or incorrect or careless handling or use of the Product;
(b) any cause which prevents the Product from operating or functioning correctly which arises from or
is attributable to either acts, omissions, events or accidents beyond the reasonable control of TOSHIBA
TEC CORPORATION including without limitation acts of God, war, riot, civil commotion, malicious or
deliberate damage, fire, flood, or storm, natural calamity, earthquakes, abnormal voltage or other
disasters;
(c) additions, modifications, disassembly, transportation, or repairs by any person other than service
technicians authorized by TOSHIBA TEC CORPORATION; or
(d) use of paper, supplies or parts other than those recommended by TOSHIBA TEC CORPORATION.
4 Subject to paragraph 1, TOSHIBA TEC CORPORATION shall not be liable to Customer for:
(a) loss of profits; loss of sales or turnover; loss of or damage to reputation; loss of production; loss of
anticipated savings; loss of goodwill or business opportunities; loss of customers; loss of, or loss of use
of, any software or data; loss under or in relation to any contract; or
(b) any special, incidental, consequential or indirect loss or damage, costs, expenses, financial loss or
claims for consequential compensation;
whatsoever and howsoever caused which arise out of or in connection with the Product or the use or
handling of the Product even if TOSHIBA TEC CORPORATION is advised of the possibility of such
damages.
TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage caused
by any inability to use (including, but not limited to failure, malfunction, hang-up, virus infection or other
problems) which arises from use of the Product with hardware, goods or software which TOSHIBA TEC
CORPORATION has not directly or indirectly supplied
10
1. BEFORE USING FAX
1
1. DESCRIPTION OF EACH COMPONENT ...........................................................................12
Main Components ................................................................................................................12
Optional Equipment .............................................................................................................15
Control Panel .......................................................................................................................16
Touch Panel .........................................................................................................................18
Connecting the Cables.........................................................................................................20
11
1. DESCRIPTION OF EACH COMPONENT
Main Components
1
e-STUDIO3511/4511
1: Front cover
2: Drawers
3: Operator’s manual pocket (back side)
4: Power switch
5: Automatic duplexer
6: Bypass tray
7: Original scale
8: Inner tray
9: Color toner (Cyan/Magenta/Yellow)
10: Control panel
11: Touch panel
12: Touch panel contrast adjustment volume
13: Black toner
14: Used toner bag
*1: Large capacity feeder or Paper feed pedestal (optional)
*2: Reversing automatic document feeder
(optional: necessary equipment when the facsimile function is installed)
*2
3
4
1
5
2
6
*1
7
10
8
13
9
12
1.BEFORE USING FAX
14
(12)
(11)
e-STUDIO350/450
1: Front cover
2: Drawers
3: Operator’s Manual Pocket (back side)
4: Power switch
5: Automatic duplexer
6: Bypass tray
7: Original scale
1
8: Inner tray
9: Control panel
10: Touch panel
11: Touch panel contrast adjustment volume
12: Toner
13: Used toner bag
*1: Large capacity feeder or Paper feed pedestal (optional)
*2: Reversing automatic document feeder
(optional: necessary equipment when the facsimile function is installed)
*2
3
1
5
4
2
6
*1
7
8
9
12
13
(11)
(10)
13
1.DESCRIPTION OF EACH COMPONENT (Cont.)
1
e-STUDIO230/280
1: Front cover
2: Drawers
3: Operator’s Manual Pocket (back side)
4: Power switch
5: Automatic duplexer
6: Bypass tray
7: Original scale
8: Inner tray
9: Control panel
10: Touch panel
11: Touch panel contrast adjustment volume
12: Toner
*1: Large capacity feeder or Paper feed pedestal (optional)
*2: Reversing automatic document feeder
(optional: necessary equipment when the facsimile function is installed)
*2
3
1
5
4
2
6
*1
7
9
8
(11)
12
14
1.BEFORE USING FAX
(10)
Optional Equipment
1 : Reversing Automatic Document Feeder (e-STUDIO3511/4511/350/450: MR-3015, e-STUDIO230/
280: MR-3016)
(Necessary equipment when the facsimile function is installed)
Automatically feeds a placed stack of originals one by one to have them copied.
1
2 : 2nd Line for Fax Board (GD-1160)
Enables the 2nd line.
3 : Job Separator (MJ-5004)
(for e-STUDIO350/450/230/280)
Enables Fax output on the upper tray, Copy output on the lower tray separately.
4 : ‘Printer kit and Scanner upgrade kit’ or ‘Printer/Scanner kit’
Enables Internet Fax function and Save as File function for e-STUDIO350/450/230/280.
e-STUDIO350/450:
‘Printer kit (GM-1010) and Scanner upgrade kit (GM-3010)’ or ‘Printer/Scanner kit (GM-2010)’
e-STUDIO230/280:
‘Printer kit (GM-1020) and Scanner upgrade kit (GM-3020)’ or ‘Printer/Scanner kit (GM-2020)’
1
2
3
4
* This illustration is based on e-STUDIO350/450.
15
1.DESCRIPTION OF EACH COMPONENT (Cont.)
Control Panel
1
1 : [HELP] button
When pressing this button, appropriate operation procedures are displayed.
2 : [USER FUNCTIONS] button
Use this button when setting the address book locations, department codes and changing the default
settings.
3 : [TEMPLATE] button
Use this button to store and recall the various settings which are frequently used for copy, Fax, and scan
functions.
4 : [EXTENSION] button
This is the button to extend functions in the future. It is invalid at present.
5 : [e-FILING] button
Use this button to access the saved image data.
6 : [SCAN] button
Press this button to use the scanning function.
7 : [COPY] button
Press this button to use the copy function.
8 : [FAX] button
Press this button to use the Fax function.
9 : PRINT DATA/MEMORY RX/Line 1, 2
If these lamps light, they show the following status.
PRINT DATA: E-mail, Internet Fax or data to be printed is being received
MEMORY RX: Fax is being received
Line 1, 2: Currently used telephone line(s)
16
1.BEFORE USING FAX
10: [INTERRUPT] button
Use this button to interrupt the copying job in process and to perform another copying job from the original
glass.
You can resume the interrupted copying job by pressing this button again.
This button is not used in the Fax mode.
1
11: [JOB STATUS] button
Use this button to confirm the status of a copy or print job and the journal for TX or RX for Fax.
12: [ACCESS] button
Use this button when the department codes have been set.
If this button is pressed after the Fax operation, the next user cannot use this equipment without keying
in the registered department code. (See the [User Functions Guide].)
13: [ENERGY SAVER] button
When you do not operate the equipment, pressing the [ENERGY SAVER] button for at least 2 seconds
makes the equipment enter the energy saving mode. This will automatically turn off the touch panel
display and all lamps. To use Fax, press the [ENERGY SAVER] button again or the [FAX] button. (Even
if the [ENERGY SAVER] button is pressed, the power supply to the Fax board is not cut off, which allows
automatic return of the equipment when it receives Fax data.)
14:[FUNCTION CLEAR] button
When this button is pressed, all selected modes are cleared and returned to the default settings.
*Automatic Function Clear
Even if you do not press the [FUNCTION CLEAR] button, within the specified period of time after Fax is
finished or after the last button is pressed in a Fax procedure, the automatic function clear mode will
return to default settings, and the basic screen will be displayed.
While the department management function is being operated, the display returns to the department code
input screen. See the [Operator’s Manual for Basic Function].
15: [STOP] button
Use this button to stop an ongoing Fax operation.
16: [START] button
Press this button to start sending a Fax or manually receiving a Fax.
17: DIGITAL KEYS
Use these keys to enter the telephone and Fax numbers, ID numbers and password.
18: [CLEAR] button
Use this button to correct numbers such as an incorrect Fax number entered with the digital keys.
19: ERROR lamp
ERROR lamp lights in red when an error occurs and the equipment needs some actions.
20: [MONITOR/PAUSE] button
This button is used for on-hook transmission or pause entry.
Pressing this button in the middle of direct entry will display ‘-’ as a ‘pause’ on the screen.
21: TOUCH PANEL
The state of the Fax and directions for its operation are expressed as characters and illustrations.
17
1.DESCRIPTION OF EACH COMPONENT (Cont.)
Touch Panel
1
If you press the [FAX] button on the control panel, the functions currently selected and used and the status
of the equipment are displayed on the touch panel. When a graphic symbol blinks, rectify the problem by
referring to “12. WHEN THE GRAPHIC SYMBOLS FLASH ON THE TOUCH PANEL” of the [Operator's
Manual for Basic Function].
1
4
2
3
1: Message area
2: Touch-button area
3: Function setting area
4: Index button
Message Area
The following information is shown here:
- Copier status
- Operation instruction
- Cautionary messages
- Transmission resolution
- The number of the specified remote Faxes
Touch-button Area
The various function items shown here are touch-button selectable. Press any button lightly with your finger.
- Index buttons
Used for switching the address, destination, advanced functions, and file saving.
- Function setting area
This is where you select or set various functions.
18
1.BEFORE USING FAX
Clearing and Canceling the Function Selected
If you again press any button that is highlighted or shaded, the function selected is cleared. To quit or cancel
the settings, press the [CANCEL] button or the [ALL CLEAR] button for the address book screen at the
bottom on the touch panel.
1
The greyed out buttons on the touch panel cannot be selected.
19
1.DESCRIPTION OF EACH COMPONENT (Cont.)
Connecting the Cables
Before you connect the cables, ensure that the power switch is OFF.
1
Do not connect this device and a telephone to a telephone connector in parallel.
e-STUDIO3511/4511/350/450
1
2
3
20
1: LINE2
2: LINE1
Connect the telephone line (when the optional 2nd line board is installed).
Connect the telephone line.
3: TEL
Connect the external telephone (not available for the European version).
1.BEFORE USING FAX
e-STUDIO230/280
1
1
2
3
1: LINE2
2: LINE1
Connect the telephone line (when the optional 2nd line board is installed).
Connect the telephone line.
3: TEL
Connect the external telephone (not available for the European version).
21
1
22
1.BEFORE USING FAX
2. SENDING A FAX
2
1. TRANSMISSION MODES ...................................................................................................24
2. PREPARATION FOR TRANSMISSION...............................................................................26
3. ABOUT ORIGINALS ............................................................................................................27
Original Size/Original Scanning Range................................................................................27
Setting Originals...................................................................................................................29
4. SETTING THE TRANSMISSION CONDITIONS .................................................................32
Variety of Optional Functions ...............................................................................................32
Setting the Scanning Conditions for Each Page ..................................................................36
5. SPECIFYING THE REMOTE FAX ....................................................................................... 38
Direct Entry with Digital Keys ...............................................................................................38
Address Book Entry .............................................................................................................39
Group Entry..........................................................................................................................40
Searching by ID Number......................................................................................................41
Searching by Address (Search Address) .............................................................................42
Searching Address Using LDAP Server ..............................................................................44
Multi-address Transmission ................................................................................................. 45
Confirming the Destinations ................................................................................................. 46
6. SENDING ORIGINALS ........................................................................................................47
Memory Transmission..........................................................................................................47
Direct Transmission .............................................................................................................48
Other Transmissions ............................................................................................................50
Sending a Tone .................................................................................................................... 52
23
1. TRANSMISSION MODES
- Memory Transmission
The original is scanned into memory and automatically starts to be sent once a connection has been
made.
Using this mode, you can send the same original to 2 or more remote Faxes (multi-address transmission).
2
- Direct Transmission
The remote Fax is dialed immediately, and the original will be sent as it is being scanned.
This mode is useful if you want to confirm connection to the remote Fax or when you want to send an
urgent Fax document.
Originals are not stored in memory, and you can only specify one remote Fax at a time.
- Direct Entry with digital keys
You can dial the telephone number of the remote Fax directly using the digital keys.
- Address Book Entry
You can specify a remote Fax that has been registered into the address book.
- Multi-address Transmission
You can send the same original to 2 or more remote Faxes in a single operation.
- Group Entry
Originals are sent to the destinations that have already been specified as a group.
- Recovery Transmission
A document is held in the memory after the initially specified number of redial attempts have failed.
You can retransmit the documents held in memory by touching the screen.
- On-hook Transmission
You can make a telephone call and send originals without picking up the handset.
When the line is connected to the remote Fax and a dial tone (short high-pitched tone) is heard, press
the [START] button to send the original.
You can also use keypad (digital keys) dialing and address dialing.
- Off-hook Transmission
*Only available if an external telephone is attached.
Pick up the external telephone, make a telephone call and then send the originals.
When the line is connected to the remote Fax and a response tone (short high-pitched tone) is heard,
press the [START] button to send the original.
You can also use keypad (digital keys) dialing and address dialing.
- Priority Transmission
You can send a priority transmission and interrupt the current communication.
This function allows you to interrupt the current communication and send the Priority Transmission.
Transmission is resumed after completing the current communication.
- Polling Transmission
You can store originals in memory, and wait for a request from a remote Fax to send the originals.
When the request arrives, the originals are automatically sent to the remote Fax that sent the request.
This way, the remote Fax can receive originals at any convenient time.
You can also inhibit reception of documents by remote Faxes not having the same polling number by
appending the document with a password.
24
2.SENDING A FAX
- Mailbox Transmission
You can have confidential, bulletin board, multi-address relay mail communication, transmission box with
remote Faxes that support the ITU-T Mailbox functions.
- Delayed Communications
You can send to a specified remote Fax at a specified time.
This mode is useful when you are making use of night-time discounts or sending originals overseas.
2
- Chain Dial Communication
When using the Fax communication network, you can combine 2 or more dialing operations (by address
book and direct entry), input and send information such as service codes one after another.
- Batch Transmission
The system will automatically send 2 or more reserved jobs to one remote Fax at a time.
This function can reduce the communication cost by sending multiple originals to the same destination at
one time.
This operation is automatically applied when more than one original is sent to one remote Fax with the
same transmission functions specified for each reserved TX job (if department codes are used, they must
also be the same).
- Redialing
If the remote Fax is busy by using the Memory TX etc., this system will automatically redial the remote
Fax number. The default of the redialing intervals and counter is different for each country/region. It can
be changed by the service technician.
25
2. PREPARATION FOR TRANSMISSION
Switching to the Fax Mode
2
the [FAX] button on the control
1 Press
panel to select the Fax function.
- Be sure to switch over to the Fax mode before carrying out Fax
operations.
- If you leave the digital copier for about 45 seconds, it
automatically returns to the copy mode.
- You can also switch to the Fax mode when the digital copier is in
the energy-saving mode.
When Controlling the Use of the Copier with Department Codes
With the use of department codes (access codes), you can restrict Fax users as well as manage output
volumes by individual groups or departments within your company.
- To register, change and cancel a department code, see the [User Functions Guide].
Department Code” appears, key
1 Ifin“Enter
the registered department code (5
digits), and press the [ENTER] button.
If the department control function is in use, be sure to press the
[ACCESS] button on the control panel after finishing the Fax
operation. The menu returns to the department code input screen
and the output control will be enabled.
26
2.SENDING A FAX
3. ABOUT ORIGINALS
Original Size/Original Scanning Range
Original Size
The following table shows the size and thickness of originals that can be transmitted via this system.
Setting
Position
Original Type
Original Size
Original
Glass
Sheets
Three-dimensional objects
Books
Letter format
(North American version)
LD, LG, LT, LT-R, ST, ST-R,
COMP
A/B format
(European version)
A3, A4, A4-R, A5, A5-R, B4,
B5, B5-R, FOLIO
Reversing
Automatic
Document
Feeder
Plain paper, thermal paper
(for word processor or Fax),
original with filing holes (2-,
3- and 4-holes):
Letter format
(North American version)
LD, LG, LT, LT-R, ST-R, COMP
A/B format
(European version)
A3, A4, A4-R, A5-R, B4, B5,
B5-R, FOLIO
(*ST/A5 is not available)
13-34 lb. 50-127 g/m2 (1sided Original)
13-28 lb. 50-105 g/mm2
(2-sided original)
Maximum
Number
that Can be
Set
2
Remarks
-
Do not place
any heavy
object (8.8 lb.
or 4 kg or
over) on the
glass
100 originals
(13-22 lb.
Some of the
originals on
the left may
not be used
depending on
paper quality.
50-80 g/m2)
or stacked
height of
originals 16
mm or less
27
3.ABOUT ORIGINALS (Cont.)
Original Scanning Range
2
As shown in the figures below, even if the original that you are sending contains information in the shaded
section, this information is not printed at the remote Fax.
1: LD, LG, LT-R, ST-R, COMP, A3, A4-R, A5-R, B4, B5-R, FOLIO
2: LT, ST, A4, B5
1
2
5 mm
5 mm
4 mm
4 mm
5 mm
4 mm
4 mm
5 mm
ST-R, B5-R or A5-R originals are automatically rotated and sent as ST, B5 or A5-sized originals.
LT original is automatically rotated and sent as LT-R-sized original.
28
2.SENDING A FAX
Setting Originals
When Setting Originals on the Glass
Originals are sent in the order they are placed on the original glass in both the memory TX and direct TX
modes.
1
2
Raise the Reversing Automatic Document
Feeder, place the original (A) with its face
down on the glass.
(A)
- Raise it 60 degrees or more to detect the original.
the original against the left inner
2 Align
corner of the glass.
- Different size originals can also be sent in one transmission.
- When LD, LG, LT-R, ST, COMP, A3, A4-R, A5, B4, B5 or FOLIO
originals are placed as shown in the figure on the right, the preentered sender information is printed in the shaded position
shown (B) in the figure and sent to the remote Fax.
- Entering the sender information "2.REGISTERING THE
TERMINAL ID" Page 136
- When transmitting non-standard-sized originals, best results are
obtained by placing the originals horizontally on the glass.
(B)
- When LT, ST-R, A4, A5-R or B5-R originals are placed as shown
in the figure on the right, the pre-entered sender information is
printed in the shaded position shown (C) in the figure and sent to
the remote Fax.
3
Lower the Reversing Automatic
Document Feeder slowly.
(C)
29
3.ABOUT ORIGINALS (Cont.)
Precautions for Using the Reversing Automatic Document Feeder
2
Do not use the following 1 to 8 type originals as they may misfeed or become damaged:
1 : Only originals with the same width can be set at a time. (Do not mix originals with different widths.)
2 : Badly wrinkled or folded originals; in particular, originals whose leading edge is curled may fail to be
correctly fed.
3 : Originals with carbon paper
4 : Taped, pasted or clipped (cut out) originals
5 : Clipped or stapled originals
6 : Originals with holes or tears
7 : Damp originals
8 : OHP film originals
Others: tracing paper, permeable paper, coating paper (coating with wax, etc.)
Also, the following 9 to 10 type originals should be handled carefully:
9 : Multiple originals, when pinched between 2 fingers, cannot be moved, or originals which are surfacetreated may fail to be separate properly.
10: Folded or curled originals should be smoothed out before being used.
3
2
1
5
4
7
6
8
9
10
If the scanning area and guide area are dirty, it may cause black streaks, etc. on the printed paper. Cleaning
them preferably once a week is recommended. See the [Operator’s Manual for Basic Function].
30
2.SENDING A FAX
When Using the Reversing Automatic Document Feeder
When the originals are placed on the Reversing Automatic Document Feeder, the uppermost page is first
scanned and sent.
1
2
After aligning the edges of originals, place
them with their face up and slide the
guides to the width of the originals.
- You cannot mix A series format (A3, A4, A5) and B series format
(B4, B5) or LT series and COMP.
- LT/A4 size originals are rotated 90º so that they are sent as LT-R/
A4-R originals.
- If a mixture of LD and LT, A3 and A4, or B4 and B5 originals are
placed, they are sent in their original sizes.
- When LD, LG, LT-R, COMP, A3 and B4, A4-R, B5 originals are
placed as shown in the figure on the right, the pre-entered sender
information is printed in the shaded position shown (A) in the
figure and sent to the remote Fax.
- Entering the sender information "2.REGISTERING THE
TERMINAL ID" Page 136
- When LT, ST-R, A4, A5-R or B5-R originals are placed as shown
in the figure on the right, the pre-entered sender information is
printed in the shaded position shown (B) in the figure and sent to
the remote Fax.
(A)
(B)
31
4. SETTING THE TRANSMISSION CONDITIONS
Variety of Optional Functions
2
Originals can be sent using different transmission conditions (resolution, image quality mode, exposure,
transmission mode, original size, ECM, quality TX, Line, SUB/SEP/SID, PWD, subject and body). Settings
for the subject and body are available only when using the Internet Fax function.
If you change the transmission conditions, the new settings are valid for one transmission only. They are
returned to the default settings after transmission. The following describes the settings of each item.
- Resolution:
Set the resolution before you scan the original to be sent.
STANDARD: Original with regular size text
FINE: Original with small size text and fine illustrations
U-FINE: Original with ultra-fine illustrations
If the remote Fax cannot receive originals with the same resolution, the resolution of the sent original is
automatically converted and sent. The finer the resolution is, the longer it takes to send an original.
- Image Quality Mode:
Set the image quality mode before you scan the original to be sent.
TEXT, TEXT/PHOTO, PHOTO
* Transmission time may be longer than usual when the TEXT/PHOTO mode or PHOTO mode is selected.
- Exposure:
Set the image density according to the contrast of the original to be sent.
AUTO, MANUAL (11 variations)
* In the automatic exposure mode, the digital copier automatically judges the contrast of the original, and
selects the ideal contrast.
* In the manual exposure mode, you can adjust the contrast manually with 11 variations.
- Transmission Type:
Set the transmission type.
MEMORY TX: Send the original after it is scanned into memory.
DIRECT TX: Send the original directly as it is being scanned.
- Original Size:
Set the scan size of the original to be sent.
AUTO: The size of the original is automatically determined before it is scanned.
SPECIFIED SIZE: The original is scanned at the preset size regardless of its actual size.
Use this mode when you are using non-standard size paper or you want to limit the area of the original
to be sent.
* When originals are placed in the reversing automatic document feeder, they are scanned in the AUTO
mode. You can specify the size only when the original is placed on the original glass.
- ECM:
ECM (Error Correction Mode) is an internationally standardized communication mode that automatically
corrects errors that occur during Fax transmissions. Even when the transmitted data has been affected
by noise during communication, this mode allows good communication without image distortion by
automatically resending the part that has been affected.
ON, OFF
* Both the transmitter and the receiver must have the ECM function to make ECM communication
available. When affected by noise during communication, communication time takes longer than usual.
32
2.SENDING A FAX
- Quality TX:
Set whether or not to specify Quality TX.
ON, OFF
* This function makes the communication less affected by line condition when transmitting document to
overseas. When this mode is set to “ON”, originals are sent at a slower speed than normal.
- Line:
Specify the line to be used when you send the original (with the 2nd line board attached) "4.2ND LINE
BOARD (OPTIONAL) INSTALLATION" Page 142
OFF, LINE1, LINE2
2
- SUB/SEP, SID/PWD:
Input the sub-address when the remote Fax you are communicating with needs a sub-address. Subaddress is divided into the following categories.
SUB (sub-address): Entering information
SEP (selective polling address): Retrieving information
SID (sender identification): Password for SUB
PWD (password): Password for SEP
* Up to 20 digits of information can be stored for each of these sub-addresses.
When you send documents, you can specify a sub-address or password compatible with ITU-T
(International Telecommunications Union Telecommunications) standards.
* To use this function, the remote Fax must be capable of setting an ITU-T compatible sub-address or
password. For details, contact your nearest Toshiba Service Center.
- Subject, Body:
Subject and body can be added when using the Internet Fax function.
* When you send multi-page originals by placing them on the Reversing Automatic Document Feeder, you
cannot change the scanning conditions for each page.When originals are placed on the original glass,
you can change the following scanning conditions for each page. "Setting the Scanning Conditions for
Each Page" Page 36
Resolution
Image quality mode
Exposure
Original size
* Changing the default settings (HOME POSITION) when sending originals. "1.SETTING THE INITIAL
TRANSMISSION MODE" Page 134
33
4.SETTING THE TRANSMISSION CONDITIONS (Cont.)
1 Place the original(s).
- "Setting Originals" Page 29
2
the [FAX] button on the control
2 Press
panel.
the [ADDRESS] button to enter the
3 Press
address menu, and then press the
[OPTION] button.
34
2.SENDING A FAX
4 Press the desired buttons.
- Press the [Prev] or [Next] button to switch the screens.
- The highlighted buttons in the screens on the right are the default
settings.
the [ENTER] button to complete the
5 Press
setting.
2
the remote Fax and press the
6 Specify
[START] button.
- When one remote Fax is specified by the address book ("Address
Book Entry" Page 39), and the [OPTION] button is selected,
the contents of the address setting will be reflected to the
OPTION.
- When the settings are changed in the OPTION, they have priority.
35
4.SETTING THE TRANSMISSION CONDITIONS (Cont.)
Setting the Scanning Conditions for Each Page
2
When you want to send multi-page originals by placing them on the original glass, you can change the
following scanning conditions for each page:
Resolution
Exposure
Image quality mode Original size
This function is convenient for newspapers and books because the 2-page spread can be placed on the
original glass and sent.
1 Place the original on the glass.
- "When Setting Originals on the Glass" Page 29
the [FAX] button on the control
2 Press
panel.
the [OPTION] button and set the
3 Press
transmission conditions.
- "4.SETTING THE TRANSMISSION CONDITIONS" Page 32
4 Specify the remote Fax.
- Specifying by digital keys "Direct Entry with Digital Keys" Page
38
- Specifying by address book "Address Book Entry" Page 39
- Specifying by group "Group Entry" Page 40
- Specifying by multi-address transmission "Multi-address
Transmission" Page 45
5 Press the [START] button.
- The first original is scanned.
6 Place the next original.
the [OPTION] button and set the
7 Select
transmission conditions for the second
original as required.
- The changeable scanning conditions for each page are the
“RESOLUTION”, “MODE”, “EXPOSURE” and “ORIGINAL”.
8 Press the [START] button.
- The second original is scanned.
- If there is another original to be scanned, repeat steps 5 through
7.
Be sure to carry out the operations within 45 seconds after the “To
continue place document on glass, and press START” appears. If
the equipment is inactive for 45 seconds, the scanned original is
sent.
36
2.SENDING A FAX
finished scanning of the last page,
9 When
press the [JOB FINISH] button.
- The originals are sent.
2
37
5. SPECIFYING THE REMOTE FAX
Direct Entry with Digital Keys
Direct entry is the method for specifying remote Fax numbers by the digital keys.
2
1 Place the original(s).
- "Setting Originals" Page 29
the [FAX] button on the control
2 Press
panel.
3 Key in the remote Fax number.
you make a mistake, press the [CLEAR]
4 Ifbutton
on the control panel or the [BACK
SPACE] button in the address menu and
correct the mistake.
- [CLEAR] button: Press this button to clear all values you have
entered.
- [BACK SPACE] button: Press this button to delete each value you
have.
When you are dialing to an outside line via a PBX, there may be a
pause before the connection is made, causing a transmission error.
To avoid this error, press the [MONITOR/PAUSE] button after the
number that designates an outside line to enter a pause. This
automatically enters a thee-second pause before the remote Fax
number is dialed, which reduces transmission errors.
(The mark “-” is displayed as a “pause” on the screen.)
5 Press the [START] button.
38
2.SENDING A FAX
Address Book Entry
Address book entry is the method for specifying remote Fax numbers by pressing the remote Fax buttons
which have previously been registered. It is convenient if frequently used destinations are registered in the
address book.
- Registering the address book, see the [User Functions Guide].
2
1 Place the original(s).
- "Setting Originals" Page 29
the [FAX] button on the control
2 Press
panel.
the [ADDRESS] button to enter the
3 Press
address menu.
- Each screen displays 8 destinations.
To view destinations not displayed on the screen, press the [Prev]
or [Next] button to switch the screens.
the button designating the remote
4 Press
Fax to which you wish to send your
transmission.
- You can search for remote Faxes by ID number and by address.
Searching by known ID "Searching by ID Number" Page 41
Searching by search address "Searching by Address (Search
Address)" Page 42
5 Press the [START] button.
39
5.SPECIFYING THE REMOTE FAX (Cont.)
Group Entry
Group entry is the method of specifying remote Fax numbers by pressing the group button which has
previously been entered. It is convenient if frequently used multiple destinations are entered into a group.
- Creating Groups, see the [User Functions Guide].
2
1 Place the original(s).
- "Setting Originals" Page 29
the [FAX] button on the control
2 Press
panel.
the [ADDRESS] button to enter the
3 Press
address menu, then Press the [GROUP]
button.
- Each screen displays 8 destinations.
To view destinations not displayed on the screen, press the [Prev]
or [Next] button to switch the screens.
the remote Fax group to send
4 Press
originals. If you want to see the specified
group members, press the [CONTENTS]
button.
- You can search for groups by ID number and by group.
Searching by known ID "Searching by ID Number" Page 41
Searching by search group "Searching by Address (Search
Address)" Page 42
The Remote Faxes in the group can be confirmed in the group
number information. See the [User Functions Guide].
5 Press the [START] button.
40
2.SENDING A FAX
Searching by ID Number
When selecting the remote Faxes registered in the address and group by searching by the ID number
immediately displays the screen including the searched-for ID number.
1 Place the original(s).
- "Setting Originals" Page 29
2
the [FAX] button on the control
2 Press
panel.
the [ADDRESS] button to enter the
3 Press
address menu, then the [KNOWN ID]
button.
in the desired ID number, and press
4 Key
the [ENTER] button.
- You can key in the number within the range of 1 to 1000.
the button for the remote Fax that
5 Press
you want to send to.
- Each screen displays 8 destinations.
To view destinations not displayed on the screen, press the [Prev]
or [Next] button to switch the screens.
- To continue searching by ID number, press the [KNOWN ID]
button.
- To continue searching by address ("Searching by Address
(Search Address)" Page 42), press the [SEARCH ADDRESS]
button.
6 Press the [START] button.
41
5.SPECIFYING THE REMOTE FAX (Cont.)
Searching by Address (Search Address)
When selecting the remote Faxes registered in the address book and group, pressing a letter button leads
to display the remote Faxes whose names start with the letter and/or numbers, which makes it easy to
choose the desired remote Faxes.
2
1 Place the original(s).
- "Setting Originals" Page 29
the [FAX] button on the control
2 Press
panel.
the [ADDRESS] button to enter the
3 Press
address menu. Press the [SEARCH
ADDRESS] button.
4 Press the button you want to search.
the ideal button or number, and then
5 Enter
press the [ENTER] button.
42
2.SENDING A FAX
6 Press the [SEARCH] button.
2
the button for the remote Fax that
7 Press
you want to send to, and then press the
[ENTER] button.
- Each screen displays 8 destinations. To view destinations not
displayed on the screen, press the [Prev] or [Next] button to
switch the screens.
- To continue searching by the address, press the [SEARCH
ADDRESS] button.
- To continue searching by the ID number ("Searching by ID
Number" Page 41), press the [KNOWN ID] button.
8 Press the [START] button.
43
5.SPECIFYING THE REMOTE FAX (Cont.)
Searching Address Using LDAP Server
Without using the address book in this equipment, you can select the remote Faxes registered in the
address book of the LDAP (Lightweight Directory Access Protocol) server via network. In this case, it is
required to register the directory search name using TopAccess via network beforehand. See the [Network
Administrator's Guide] for details.
2
1 Place the original(s).
- "Setting Originals" Page 29
the [FAX] button on the control
2 Press
panel.
the [ADDRESS] button to enter the
3 Press
address menu, and then press the
[SEARCH ADDRESS] button.
4 Press the [DIR SERVICE] button.
the directory search name that you
5 Press
want to search, and then press the
[ENTER] button.
6 Search the remote Fax, and then send it.
- Perform steps 4 to 8 in "Searching by Address (Search Address)"
Page 42
* Searching using the LDAP server is available for Fax number
and E-mail.
44
2.SENDING A FAX
Multi-address Transmission
The Multi-address Transmission function allows you to send the same original to 2 or more remote Faxes
in a single operation, which can be done by combining direct, address book and group entry. Combining
with the Internet Fax is also available. This eliminates the trouble of placing the original and then dialing the
number for each destination.
The following shows the number of destinations that can be entered according to how the remote Fax is
specified:
- By direct entry only: 400 destinations
- By address book entry only: 400 destinations
- By group entry only: 200 groups (400 destinations per a group)
- By combining direct, address book and group entry: 400 destinations
2
* Multi-address transmissions must be set in the memory TX mode. "Memory Transmission" Page 47
1 Place the original(s).
- "Setting Originals" Page 29
the [FAX] button on the control
2 Press
panel.
the [OPTION] button and set the
3 Press
transmission conditions.
- "4.SETTING THE TRANSMISSION CONDITIONS" Page 32
4 Specify the remote Fax numbers.
- To continuously enter remote Fax numbers after having specified
them by means of the digital keys, press the [MULTI] button, then
enter the next number. You do not need to press the [MULTI]
button for the address book or the group entry.
- The selected destinations can be confirmed by selecting the
[DESTINATION] button. "Confirming the Destinations" Page
46
- To cancel the remote Fax number entered with digital keys, press
the [CLEAR] button on the control panel.
- To cancel a remote Fax specified with address book or group
entry, press the highlighted button for the remote Fax again. To
cancel all specified remote Faxes, press the [ALL CLEAR] button.
- To cancel a remote Fax specified with direct entry, press the
[DESTINATION] button to enter the destination menu, and then
cancel it. "Confirming the Destinations" Page 46
all remote Faxes, then press the
5 Specify
[START] button.
45
5.SPECIFYING THE REMOTE FAX (Cont.)
Confirming the Destinations
After specifying multiple destinations by using Multi-address Transmitting, you can confirm the addresses
in the list by pressing the [DESTINATION] button. You can also delete the addresses by pressing the
[DELETE] button.
2
1 Press the [DESTINATION] button.
- Each screen displays 8 destinations.
- To view destinations which are not displayed on the screen, press
the [Prev] or [Next] button to switch the screens.
the destination that you wish to
2 Select
delete, and then press the [DELETE]
button.
46
2.SENDING A FAX
6. SENDING ORIGINALS
Memory Transmission
In the Memory Transmission mode, originals are scanned at high speed and temporarily stored in memory
before transmitting.
- Up to 100 transmissions can be reserved.
- Up to 1,000 pages can be stored in 1 transmission.
- If the original cannot be sent (the remote Fax is busy or otherwise unavailable), the remote Fax is
automatically redialed repeatedly.
- Documents can no longer be added to memory if it becomes full midway during scanning.
In this case, reduce the number of originals you are sending, or try sending in the Direct Transmission
mode. "Direct Transmission" Page 48
- If an original is placed on the original glass, the scanning conditions can be changed for each page.
"Setting the Scanning Conditions for Each Page" Page 36
2
1 Place the original(s).
- "Setting Originals" Page 29
the [FAX] button on the control
2 Press
panel.
the [ADDRESS] button to enter the
3 Press
address menu, and then press the
[OPTION] button.
the [MEMORY TX] button, set the
4 Press
other transmission conditions, then press
the [ENTER] button.
- "4.SETTING THE TRANSMISSION CONDITIONS" Page 32
5 Specify the remote Faxes.
- Specifying by digital keys "Direct Entry with Digital Keys" Page
38
- Specifying by address "Address Book Entry" Page 39
- Specifying by group "Group Entry" Page 40
- Specifying by multi-address transmission "Multi-address
Transmission" Page 45
6 Press the [START] button.
- The original will be scanned and stored in memory.
- Canceling transmissions. "2.CANCELING TRANSMISSIONS" Page 68
47
6.SENDING ORIGINALS (Cont.)
Direct Transmission
2
In the Direct Transmission mode, the remote Fax is immediately dialed, and the originals are sent after a
successful connection with the remote Fax that has been completed.
- Users can check immediately if the original has been sent to the remote Fax.
- Once scanned, the originals are not stored in the memory.
- Users can specify only one remote Fax at a time.
- After a page has been sent, the next page is scanned. It takes longer to scan all pages.
- If an original is placed on the original glass, the scanning conditions can be changed for each page.
"Setting the Scanning Conditions for Each Page" Page 36
* Memory Transmission is set as the initial setting. Changing the initial setting to Direct Transmission
"1.SETTING THE INITIAL TRANSMISSION MODE" Page 134
Direct Transmission by Optional Setting
1 Place the original.
- "Setting Originals" Page 29
the [FAX] button on the control
2 Press
panel.
the [ADDRESS] button to enter the
3 Press
address menu, and then press the
[OPTION] button.
the [DIRECT TX] button, set the
4 Press
other transmission conditions, then press
the [ENTER] button.
- "4.SETTING THE TRANSMISSION CONDITIONS" Page 32
5 Specify the remote Fax.
- Specifying by digital keys "Direct Entry with Digital Keys" Page
38
- Specifying by address book "Address Book Entry" Page 39
48
2.SENDING A FAX
6 Press the [START] button.
- The remote Fax is dialed immediately and communication is
initiated.
- Canceling the Direct Transmission "Canceling Direct
Transmission (during Scanning)" Page 71
2
49
6.SENDING ORIGINALS (Cont.)
Other Transmissions
On-hook Transmission
2
In this mode, you can confirm the answering tone from the remote FAX.
When the other party receives the call as a telephone call, you can talk by picking up the handset of the
external telephone.
This operation is available when the Line 1 and 2 lamps are OFF.
1 Place the original(s).
- "Setting Originals" Page 29
the [FAX] button on the control
2 Press
panel.
the [OPTION] button and set the
3 Press
transmission conditions.
- "4.SETTING THE TRANSMISSION CONDITIONS" Page 32
4 Press the [MONITOR/PAUSE] button.
- You will hear the dial tone from the built-in speaker.
- To cancel the setting, press the [MONITOR/PAUSE] button again.
5 Specify the remote Faxes.
- Specifying by direct entry "Direct Entry with Digital Keys" Page
38
- Specifying by address book entry "Address Book Entry" Page
39
Each press of a digital key dials a number. If you make a mistake
when dialing the remote Fax number, press the [MONITOR/PAUSE]
button to cut the line, and then press the [MONITOR/PAUSE] button
again to redial.
you hear the answer tone (short
6 When
high-pitched tone) through the built-in
speaker indicating the connection has
been made with the remote Fax, press the
[START] button.
When you hear the other party’s voice answering the call before
pressing the [START] button, pick up the handset of the external
telephone. then, ask him/her to operate their equipment for
receiving a Fax.
50
2.SENDING A FAX
Off-hook Transmission
This mode is available by picking up the handset of the external telephone to dial.
When the other party receives the call as a telephone call, you can talk with him/her.
- this operation is available when the Line 1 and 2 lamps are OFF.
2
- An external telephone is required (not available for the European version).
- You can specify the remote Fax only using the external telephone.
1 Place the original(s).
- "Setting Originals" Page 29
the [FAX] button on the control
2 Press
panel.
the [OPTION] button and set the
3 Press
transmission conditions.
- "4.SETTING THE TRANSMISSION CONDITIONS" Page 32
up the handset of the external
4 Pick
telephone.
5 Specify the remote Fax number.
- Specifying by direct entry "Direct Entry with Digital Keys" Page
38
- Specifying by address book entry "Address Book Entry" Page
39
Each press of a digital key dials a number. If you make a mistake
when dialing the remote Fax number, put the handset down to cut
the line, and then pick up the handset again to redial.
When you hear the answer tone (short
6 high-pitched
tone) through the handset
indicating the connection has been made
with the remote Fax, press the [START]
button.
when the other party receives the call as a telephone call, ask him/
her to operate their equipment for receiving a Fax.
7 Replace the handset.
51
6.SENDING ORIGINALS (Cont.)
Sending a Tone
Tone services can be used even on pulse dial lines.
2
receive a tone service, press the [#]
1 To
button of the digital key to switch over to
tone transmission.
- For details of services and how to receive Fax information
services, contact your service provider.
52
2.SENDING A FAX
3. RECEIVING A FAX
1. RECEPTION MODES ..........................................................................................................54
3
2. RECEPTION SETTINGS .....................................................................................................55
3. RELATIONSHIP BETWEEN ORIGINAL AND PAPER ........................................................58
53
1. RECEPTION MODES
- Automatic Reception
Faxes are automatically received during the incoming call.
The line is designated for use exclusively by the Fax.
- Manual Reception
Faxes are received when the user confirms the call on the telephone, press the [MANUAL RECEIVE]
button in the advanced menu and then the [START] button.
* An external telephone is required (not available for the European version).
3
- Memory Reception
This model of the copier automatically stores received originals in memory if an error (e.g. a paper jam
or out of paper) occurs during reception and prevents the originals from being printed.After the trouble
has been cleared, printing is automatically resumed.
Memory Reception works in the following conditions.
-During copying
-During printing of received originals
-During printing of lists and reports
-When the digital copier has run out of paper
-When a paper jam occurs
-When the digital copier has run out of toner
- Mailbox Reception
You can retrieve documents from mailbox hubs (confidential, bulletin board) that support the ITU-T
Mailbox functions.
- Polling Reception
Users request transmission from a remote Fax, and receive the original that is stored in the remote Fax’s
memory.
There are 2 types of polling RX: individual polling RX and multi-polling RX.
A password can be set.
54
3.RECEIVING A FAX
2. RECEPTION SETTINGS
There are 2 reception modes: auto reception and manual reception.
- AUTO reception:
Set this mode when the phone line is used exclusively for Faxing.
The Fax automatically receives incoming originals.
- MANUAL reception:
Set this mode when the Fax is connected to a line also used for voice telephone calls.
* An external telephone required (not available for the European version).
3
Setting of the Reception Mode
the [USER FUNCTIONS] button on
1 Press
the control panel.
the [ADMIN] button, key in the
2 Press
administrator password (6 digits) and
press the [ENTER] button.
- See the [User Functions Guide] for the administrator password.
3 Press the [FAX] button.
55
2.RECEPTION SETTINGS (Cont.)
4 Press the [INITIAL SETUP] button.
3
the [AUTO] or [MANUAL] button to
5 Press
select the reception mode, and then press
the [ENTER] button.
Manual Reception
An external telephone is required (not available for the European version).
the bell rings, pick up the handset
1 When
of the external telephone.
- If the incoming call is a telephone call, start talking with the other
party.
you hear a tone (Fax signal), press the
2 If[FAX]
button on the control panel.
56
3.RECEIVING A FAX
the [ADVANCED] button to enter the
3 Press
advanced menu, and then press the
[MANUAL RECEIVE] button.
sure that “OFF HOOK RECEIVE”
4 Make
appears, press the [START] button and
replace the handset.
3
57
3. RELATIONSHIP BETWEEN ORIGINAL AND PAPER
Acceptable Size of Paper
Originals received by Fax can be printed on LD, LG, LT, ST, A3, B4, A4, B5 and A5 size paper, and are
printed in the printing range of each size of paper. No printing will occur in the margins borders of the
received originals as indicated by the gray borders on the figures below.
3
Set the paper in the drawers or the large-capacity feeder (optional) or Paper feed pedestal (optional).
The paper set on the bypass tray is not available.
Drawers can be set for Fax only. See the [Operator's Manual for Basic Function]
- If a drawer is set for Fax, only the paper set in this drawer is used when the copier receives a Fax.
- The paper that can be set in the drawer for Fax is LD, LG, LT, LT-R, A3, A4, A4-R and B4 sizes.
* If you want to set ST-R, A5-R, B5 or B5-R size paper in the drawer for Fax, ask your service technician.
5 mm
5 mm
4 mm
5 mm
5 mm
4 mm
5 mm
5 mm
Setting RX Printing during Default Setup
The received data are printed on paper which fits the incoming original size.
- When the incoming original is shorter or the same length as the paper printing area, it is printed in the
original size.
- When the incoming original is larger than the paper printing area, it is printed according to the following
priority: (Initial setting: Discard printing ON, Reduction printing ON)
1 When originals are up to 10 mm larger than the printing area; the part of the originals that exceeds the
paper printing area is discarded. (Discard Printing)
2 When originals are at least 10 mm larger than the printing area; If the original can fit on a single sheet of
paper by reducing it to 90% of its original size, it is reduced and printed on a sheet of paper (RX
reduction). If the original cannot fit on a single sheet of paper, it is printed on 2 sheets of paper.
3 Originals are printed on large size paper.
58
3.RECEIVING A FAX
Paper Priority when There is no Same Size Paper
When RX reduction printing and discard printing are set to “ON”, paper is selected according to the following
priority:
1 Paper of the same size and same orientation as the received original
2 Paper of the size but with a different orientation to the received original
3 Paper of the same orientation but larger than the received original
American Size
3
Size of Original
being Received
Priority
Ledger
Legal
Letter
Letter
Statement
COMP
Ledger
Legal
Letter
Letter
Statement
COMP
Letter
Reduced to 75%
Letter
Letter
Letter
Ledger
Letter
Reduced to 75%
Ledger
Legal
Letter
COMP
Legal
COMP
Legal
Ledger
COMP
Ledger
COMP
1.
2.
3.
4.
5.
6.
Ledger
59
3.RELATIONSHIP BETWEEN ORIGINAL AND PAPER (Cont.)
European Size
Size of
Original
being
Received
Priority
3
A3
B4
A4
A4
A5
FOLIO
A3
B4
A4
A4
A5
FOLIO
A3
A4
A4
A4
B4
A3
FOLIO
A4
A3
FOLIO
B4
FOLIO
A4
Reduced to 75%
B4
A3
B5
A4
Reduced to 75%
1.
2.
3.
4.
5.
6.
B5
7.
B4
8.
A3
The paper priority varies according to the RX reduction printing and discard printing settings.
For details, contact your service technician.
60
3.RECEIVING A FAX
4. CHECKING AND
CANCELING THE
COMMUNICATIONS
1. CHECKING TRANSMISSION RESULTS ............................................................................62
Checking Reserved Transmissions......................................................................................62
Checking Communication Status (LOG) ..............................................................................64
Address Registration from Send/Receive Log .....................................................................66
2. CANCELING TRANSMISSIONS .........................................................................................68
4
61
1. CHECKING TRANSMISSION RESULTS
Checking Reserved Transmissions
You can check the following information of the transmission status (job) in the list on the touch panel.
4
-
File number
Receiver
Accepted date
Number of originals
Transmission status
Line1: Sending on line 1
Line2: Sending on line 2
Network: Sending via Internet Fax
Delayed: Sending via Delayed Transmission Reservation
Wait: Communication is in the standby queue.
Invalid: Under standby due to an invalid department code (N/W-Fax). For N/W-Fax function, see the
[Network Fax Guide].
4 jobs are listed on each screen (page). The job display for 100 jobs (25 pages) are available.
* Executing, reservation, or recovery standby files can also be canceled. "2.CANCELING
TRANSMISSIONS" Page 68
the [JOB STATUS] button on the
1 Press
control panel.
62
4.CHECKING AND CANCELING THE COMMUNICATIONS
2 Press the [FAX] button.
- Files are displayed in order beginning with the newest file.
- If the desired file columns are not displayed, press the [Prev] or
[Next] button to switch the screens.
- To output the list with the current reservation status, press the
[RESERVATION LIST] button. "1.MANUALLY PRINTING LISTS
& REPORTS" Page 108
Releasing the department code error
In N/W-Fax function, if an invalid code is keyed in, “INVALID”
appears in the status column and the status becomes standby.
Select the file with the invalid code and press the [RELEASE] button
to key in the correct department code.
4
the [JOB STATUS] button on the
3 Press
control panel to return to the standby
screen or wait 45 seconds for the
automatic reset.
63
1.CHECKING TRANSMISSION RESULTS (Cont.)
Checking Communication Status (LOG)
You can check the following information of the communication status (log) in the list on the touch panel.
4
-
File number
Receiver or sender
Accepted date
Number of originals
Communication result
OK: Transmission or reception succeeded.
4-digit error code: Transmission or reception failed. "Error Code Table" Page 109
4 jobs are listed on each screen (page). The job display for 40 jobs (10 pages) are available.
The setting can be changed to display the list for 120 jobs (30 pages).
"Setting the (transmission/reception) Journal Output and its Number" Page 112
the [JOB STATUS] button on the
1 Press
control panel.
the [LOG] button to enter the log
2 Press
menu, and then press the [SEND] or
[RECEIVE] button.
64
4.CHECKING AND CANCELING THE COMMUNICATIONS
- If the desired file columns are not displayed, press the [Prev] or
[Next] button to switch the screens.
- To output the list with the transmission or reception result, press
the [JOURNAL] button."1.MANUALLY PRINTING LISTS &
REPORTS" Page 108
4
65
1.CHECKING TRANSMISSION RESULTS (Cont.)
Address Registration from Send/Receive Log
You can register the information such as the remote Fax numbers and E-mail addresses in the address
book from the send/receive log screen.
* The remote FAX numbers can be registered from the Receive log only when dialed by the direct entry
with digital keys in the Polling Reception.
the [JOB STATUS] button on the
1 Press
control panel.
the [LOG] button to enter the log
2 Press
menu, and then press the [SEND] or
4
[RECEIVE] button.
the remote Fax you want to register
3 Select
in the address book, and then press the
[ENTRY] button.
the item button you want to
4 Select
register, and then enter the recipient's or
sender's information.
66
4.CHECKING AND CANCELING THE COMMUNICATIONS
- See the [Operator's Manual for Basic Function] for entering
letters.
- ID number is automatically numbered.
- See the [User Functions Guide] for registering and correcting the
address book.
5 Press the [ENTER] button.
4
67
2. CANCELING TRANSMISSIONS
Canceling Transmissions (during Scanning)
the [STOP] button while the original
1 Press
is being scanned. Scanning (storing into
memory) is paused.
4
cancel the job during the scanning
2 To
pause, press the [JOB CANCEL] button.
- To resume scanning, press the [START] button on the control
panel.
- When the [JOB FINISH] button is pressed, the scanned data of
the original(s) start to be transmitted.
- To change the setting of the scanning conditions, press the
[OPTION] button. "Setting the Scanning Conditions for Each
Page" Page 36
- If you do nothing for about 45 seconds after the pause of the
transmission, the transmission that is currently being scanned is
cleared from the memory.
3 Press the [YES] button.
68
4.CHECKING AND CANCELING THE COMMUNICATIONS
Canceling Reserved Memory Transmissions
This function allows you to cancel reserved memory transmissions that are currently stored in the memory
and waiting to be sent (including Delayed Transmission Reservation and Poling Transmission/Reception).
the [JOB STATUS] button on the
1 Press
control panel.
2 Press the [FAX] button.
4
the file to be canceled from
3 Press
memory.
4 Press the [DELETE] button.
“Delete OK?” appears, press the
5 When
[DELETE] button.
69
2.CANCELING TRANSMISSIONS (Cont.)
Canceling Transmissions (during Memory Transmission)
the [JOB STATUS] button on the
1 Press
control panel.
2 Press the [FAX] button.
4
the file that is currently being
3 Select
transmitted.
- Check that the status column indicates “Line1” (transmitting via
line 1) or “Line2” (transmitting via line 2).
4 Press the [DELETE] button.
“Delete OK?” appears, press the
5 When
[DELETE] button.
70
4.CHECKING AND CANCELING THE COMMUNICATIONS
Canceling Direct Transmission (during Scanning)
the [STOP] button during
1 Press
transmission (scanning).
- The transmission (scanning) operation is stopped.
- Push the button on the reversing automatic document feeder to
open the cover and remove any misfed originals.
2 Press the [FUNCTION CLEAR] button.
- Address book menu is redisplayed.
Even if you cancel transmission in the direct TX mode, the part of
the original that was scanned before transmission was canceled will
be sent to the remote Fax.
4
71
4
72
4.CHECKING AND CANCELING THE COMMUNICATIONS
5. ADVANCED FUNCTIONS
1. SENDING 2-SIDED ORIGINALS (2-SIDED SCANNING) ...................................................74
2. PRIORITY TRANSMISSION................................................................................................76
3. POLLING COMMUNICATION..............................................................................................77
4. MAILBOX (ITU-T COMPATIBLE).........................................................................................79
5. CHAIN DIAL COMMUNICATION .........................................................................................94
6. DELAYED TX RESERVATION.............................................................................................96
7. RECOVERY TX ...................................................................................................................98
8. ONRAMP GATEWAY .........................................................................................................100
5
9. OFFRAMP GATEWAY .......................................................................................................102
10.SAVE AS FILE ...................................................................................................................105
73
1. SENDING 2-SIDED ORIGINALS (2-SIDED SCANNING)
You can scan and send 2-sided originals using the reversing automatic document feeder (optional).
- Setting originals when sending LT/A4 2-sided originals.
To set the originals on the reversing automatic document feeder, change the direction of original feeding
depending on the bound position.
1: 2-sided originals which open to left
2: 2-sided originals which open top to bottom
1
5
2
- Every time a transmission is completed, the unit will automatically return to the default setting.
1 Place the original(s).
- "Setting Originals" Page 29
the [FAX] button on the control
2 Press
panel.
the [OPTION] button and set the
3 Press
transmission conditions.
- "4.SETTING THE TRANSMISSION CONDITIONS" Page 32
the [ADVANCED] button to enter the
4 Press
advanced menu, and then the [2-SIDED
SCAN] button.
74
5.ADVANCED FUNCTIONS
the original type either the [BOOK]
5 Select
or [TABLET] button.
6 Press the [ENTER] button.
7 Specify the remote Faxes.
- Specifying by digital keys "Direct Entry with Digital Keys" Page
38
- Specifying by address "Address Book Entry" Page 39
- Specifying by group "Group Entry" Page 40
- Specifying by multi-address transmission "Multi-address
Transmission" Page 45
8 Press the [START] button.
5
75
2. PRIORITY TRANSMISSION
Priority Transmission allows you to perform a transmission prior to other reserved transmissions (including
redial standby).
- You can specify the destination only by the direct entry or the address book entry.
- Priority TX can be performed only for 1 transmission of 1 destination.
1 Place the original(s).
- "Setting Originals" Page 29
the [FAX] button on the control
2 Press
panel.
the [OPTION] button and set the
3 Press
transmission conditions.
- "4.SETTING THE TRANSMISSION CONDITIONS" Page 32
5
the [ADVANCED] button to enter the
4 Press
advanced menu, and then the [PRIORITY
RESERVE] button.
5 Press the [ENTER] button.
6 Specify the remote Fax.
- Specifying by digital keys "Direct Entry with Digital Keys" Page
38
- Specifying by address "Address Book Entry" Page 39
7 Press the [START] button.
76
5.ADVANCED FUNCTIONS
3. POLLING COMMUNICATION
Polling Communication is a function to receive the sent original based on the receiver's request. It allows
the receiver to retrieve the sent original whenever it is needed. The sender's operation is referred to as
Polling Transmission, which stores the original in the memory. The polled original is cleared once it is sent
according to the receiver's request, and it cannot be retrieved by the receiver if the password appended by
the sender does not match the receiver's password.
* Polled communication appended with a password can be sent or received only on Toshiba Faxes.
Polling Transmission
1 Place the original(s).
- "Setting Originals" Page 29
the [FAX] button on the control
2 Press
panel.
the [OPTION] button and set the
3 Press
transmission conditions.
5
- "4.SETTING THE TRANSMISSION CONDITIONS" Page 32
the [ADVANCED] button to enter the
4 Press
advanced menu, then the [POLLING
RESERVE] button.
in the password (4 digits) and/or TEL
5 Key
NUMBER (max. 20 digits) if necessary and
then press the [ENTER] button.
6 Press the [ENTER] button.
7 Press the [START] button.
- The original is scanned and stored in memory.
- Canceling the Polling Transmission "2.CANCELING
TRANSMISSIONS" Page 68
77
3.POLLING COMMUNICATION (Cont.)
Polling Reception
There are 2 types of Polling Reception as follows.
- Individual Polling Reception: Receiving the original from one sender.
- Multi-polling Reception: Receiving the original from 2 or more senders in a single operation. Direct
Dialing, Address Dialing and Group Entry can be combined.
the [FAX] button on the control
1 Press
panel.
the [ADVANCED] button to enter the
2 Press
advanced menu, and then press the
[POLLING] button.
5
in the password if the password (4
3 Key
digits) check is used in the polled original
from the remote Fax, and then press the
[ENTER] button.
4 Press the [ENTER] button.
5 Specify the remote Fax.
- Individual polling RX:
Specifying by digital keys "Direct Entry with Digital Keys" Page
38
Specifying by address "Address Book Entry" Page 39
- Multi-polling RX:
Specifying by group "Group Entry" Page 40
Specifying by multi-address transmission "Multi-address
Transmission" Page 45
6 Press the [START] button.
78
5.ADVANCED FUNCTIONS
4. MAILBOX (ITU-T COMPATIBLE)
Mailbox is the function to communicate between Faxes with the mailbox function and allows storage and
retrieval of documents via mailboxes that are already set up. There are 3 types: Confidential Box, Bulletin
Board Box and Multi-Address Relay Mail.
In order to carry out ITU-T communications, you must previously set up an Open Mailbox in the mailbox
hub. You can set up a maximum of 300 mailboxes for the 3 types listed above in total. The passwords can
be set for all the mailboxes to protect the confidentiality.
- Confidential Box:
Confidential Box allows a one-time document retrieval from the mailbox.
Once a document is retrieved, it is cleared. If a new document is stored using the same box number
where another document is present, it is added to the existing box number. It is also possible to set up a
password requirement for accessing the Confidential Box for document retrieval to prevent unauthorized
retrieval of documents.
- Bulletin Board Box:
Bulletin Board Box allows multiple document retrievals from the mailbox.
Once a document is retrieved, it is not cleared. If a new document is stored using the same Box number
where another is present, it replaces the existing one. It is also possible to set up a password requirement
for accessing the Bulletin Board Box for document reservation.
- Multi-Address Relay Mail:
The Fax with the mailbox function sends the original(s) by specifying the Relay Mail Box of the Relay
Station and this Relay Station, which receives this job, sends the original(s) to the remote Fax registered
in the Relay Mail Box.
The sender which specifies the relay is named Relay Originator, the relaying Fax is named Relay Station
and the Fax of the final destination is named Relay Destination. The Relay Station can send the Relay
Destination Transmission Report to the specified remote Fax after completing the transmission. Also, the
Relay Station can output the original(s) sent from the Relay Originator every time or when an error occurs.
5
79
4.MAILBOX (ITU-T COMPATIBLE) (Cont.)
How to Use Relay Mailbox (Example)
If you want to send the same originals to many offices in New York from Los Angeles, the communication
cost can be reduced by setting the NY office A as a Relay Station.
<Procedure>
1. Set a relay mailbox in the NY office A. "Setting up the Relay Mailbox" Page 82
2. Send an original from the LA office to the relay mailbox in the NY office A "Sending a Document to a
Mailbox (Remote Hub)" Page 91
VIA RELAY MAILBOX
NORMAL
Relay Originator
LA office
(213)
5
NY office A
Relay Station
NY office A
(212)
NY office B
(212)
LA office
(213)
(Relay Mailbox)
(212)
NY office C NY office D
(212)
(212)
- 4 long-distance calls
Relay
Destination
NY office B
(local)
NY office C
(local)
NY office D
(local)
- 1 long-distance call to the NY office A
(relay mailbox) and 3 local calls between
the NY office A (relay mailbox) and each
office.
Setting up a Mailbox for Confidential and Bulletin Board Communication
the [FAX] button on the control
1 Press
panel.
the [ADVANCED] button to enter the
2 Press
advanced menu, and then the [ITU
MAILBOX] button.
80
5.ADVANCED FUNCTIONS
the [CONFIDENTIAL] or [BULLETIN
3 Press
BD.] button, and then the [BOX SETUP]
button.
4 Press the [ENTER] button.
the [BOX NUMBER] button to
5 Press
display the next screen, key in the box
number(s) (max. 20 digits), and then press
the [ENTER] button.
- If you want to set up a password, press the [PASSWORD] button
to display the next screen, key in the password (max. 20 digits)
then press the [ENTER] button.
- The password is indicated with *'s.
5
sure that the registration details are
6 Make
correct, and press the [ENTER] button.
- If the entered box number has already been registered, “Already
assigned” appears. Press the [BOX NUMBER] button to display
the next screen, press the [B Space] button to delete the box
number which has already been registered in step 4 and enter a
new box number.
The mailboxes that have been registered can be confirmed in the
mailbox/relay box report. "Printing ITU MAILBOX List" Page 110
81
4.MAILBOX (ITU-T COMPATIBLE) (Cont.)
Setting up the Relay Mailbox
This section describes how to set up the relay mailbox in the local hub.
steps 1 to 5 in the “Setting Up a
1 Follow
Mailbox for confidential and Bulletin
Board Communication”
- Press the [RELAY] button in step 3.
5
the Relay Destination to be
2 Specify
registered from the address book or
groups.
- Press the [GROUP] button to display the group list.
- Press the [Prev] or [Next] button to scroll through the screens.
- You can search for the ID number ("Searching by ID Number" Page 41) and address ("Searching by Address (Search Address)"
Page 42).
sure that the registration details are
3 Make
correct, and press the [ENTER] button.
you want to send the Relay Destination
4 IfTransmission
Report, press [YES] button.
- If you press the [NO] button, do not continue to step 5 and 6.
- For the Relay Destination Transmission Report, "Automatically
Printing Lists & Reports" Page 111
82
5.ADVANCED FUNCTIONS
the remote Fax to receive the
5 Specify
Relay Destination Transmission Report
with the address book or the direct dialing
(the digital keys).
- Only one remote Fax can receive the transmission result.
- To correct the remote Faxes, if they are specified by the address
book, press the same remote [FAX] button again to clear the
highlight, and press the correct remote [FAX] button. If specified
by the digital keys, press the [B Space] button and enter the
correct number.
sure that the registration details are
6 Make
correct, and press the [ENTER] button.
The mailboxes that have been registered can be confirmed in the
mailbox/ relay box report. "Printing ITU MAILBOX List" Page 110
5
the [ALWAYS] or [ON ERROR]
7 Press
button to select the original received from
the Relay Originator.
- ALWAYS: The report output when the original is received from the
Relay Originator in your mailbox.
- ON ERROR: The report is output when a communications error
occurs.
83
4.MAILBOX (ITU-T COMPATIBLE) (Cont.)
Deleting a Mailbox
the [FAX] button on the control
1 Press
panel.
the [ADVANCED] button to enter the
2 Press
advanced menu, and then the [ITU
MAILBOX] button.
5
the [CONFIDENTIAL], [BULLETIN
3 Press
BD.] or [RELAY] button, then press the
[BOX DELETE] button.
4 Press the [ENTER] button.
- If the type of selected box is not opened, “No entry” appears.
the [BOX NUMBER] button to
5 Press
display the next screen, key in the box
number(s) (max. 20 digits) then press the
[ENTER] button.
- When a password is specified, press the [PASSWORD] button to
display the next screen, key in the password (max. 20 digits) then
press the [ENTER] button.
- You can also delete the mailbox with the administrator password.
To set the administrator password, see the [User Functions
Guide].
6 Press the [ENTER] button.
- If the entered box number is incorrect, “No entry” appears. If an
incorrect password is entered, “Invalid number” appears. Key in
the correct box number or password.
84
5.ADVANCED FUNCTIONS
7 Press the [YES] button.
- When pressing the [YES] button with some files in the
[CONFIDENTIAL] or the [BULLETIN BD], “Not allowed now”
appears.
Modifying the Relay Mailbox
the [FAX] button on the control
1 Press
panel.
the [ADVANCED] button to enter the
2 Press
advanced menu, and then the [ITU
5
MAILBOX] button.
the [RELAY] button, and then press
3 Press
the [MODIFY] button.
4 Press the [ENTER] button.
- If the box is not opened, “No entry” appears.
85
4.MAILBOX (ITU-T COMPATIBLE) (Cont.)
the [BOX NUMBER] button to
5 Press
display the next screen, key in the box
number (max. 20 digits), then press the
[ENTER] button.
- When a password is specified, press the [PASSWORD] button to
display the next screen, key in the password (max. 20 digits), then
press the [ENTER] button.
6 Press the [ENTER] button.
- If the entered box number is incorrect, “NO entry” appears. If an
incorrect password is entered, “Invalid number” appears. Key in
the correct box number or password.
selected remote Fax is highlighted.
7 The
Correct the remote Fax.
5
- Remote Faxes can be added by address book and group.
- To cancel the remote Fax, press the highlighted remote Fax
button again.
- Press the [GROUP] button to display the group list.
- Press the [Prev] or [Next] button to switch the screens.
- You can search for the remote Fax from ID number ("Searching
by ID Number" Page 41) and address ("Searching by Address
(Search Address)" Page 42).
sure that the registration details are
8 Make
correct, and then press the [ENTER]
button.
you want to send the Relay Destination
9 IfTransmission
Report, press the [YES]
button.
- If you press the [NO] button, the procedure of step 10 and 11 is
not necessary.
- For the Relay Destination Transmission Report, "Automatically
Printing Lists & Reports" Page 111
86
5.ADVANCED FUNCTIONS
the remote Fax to receive the
10 Specify
Relay Destination Transmission Report
with the address or by direct dialing (the
digital keys).
- Only one remote Fax can receive the transmission result.
- To change it, delete it and then specify the new destination.
sure that the registration details are
11 Make
correct, and then press the [ENTER]
button.
- The box is opened.
the [ALWAYS] or [ON ERROR]
12 Press
button.
- ALWAYS: The report is output after every communication is
completed.
- ON ERROR: The report is output when a communications error
occurs.
5
Printing a Document from a Mailbox (Local Hub)
This section describes how to print a document stored in the mailbox at the local hub.
the [FAX] button on the control
1 Press
panel.
the [ADVANCED] button to enter the
2 Press
advanced menu, and then the [ITU
MAILBOX] button.
87
4.MAILBOX (ITU-T COMPATIBLE) (Cont.)
the [CONFIDENTIAL] or [BULLETIN
3 Press
BD.] button, and then press the [PRINT]
button.
4 Press the [ENTER] button.
- If the type of selected box is not opened, “No entry” appears.
the [BOX NUMBER] button to
5 Press
display the next screen, key in the box
number(s) (max. 20 digits), then press the
[ENTER] button.
5
- When a password is specified, press the [PASSWORD] button to
display the next screen, key in the password (max. 20 digits) then
press the [ENTER] button.
6 Press the [START] button.
- If the entered box number is incorrect, “No entry” appears. If an
incorrect password is entered, “Invalid number” appears. Key in
the correct box number or password.
Storing a Document in a Confidential and Bulletin Board (Local Hub) Mailbox
This section describes how to store a document in a mailbox in a local hub.
1 Place the original(s).
- "Setting Originals" Page 29
the [FAX] button on the control
2 Press
panel.
the [OPTION] button and set the
3 Press
transmission conditions.
- "4.SETTING THE TRANSMISSION CONDITIONS" Page 32
88
5.ADVANCED FUNCTIONS
the [ADVANCED] button to enter the
4 Press
advanced menu, and then press the [ITU
MAILBOX] button.
the [CONFIDENTIAL] or [BULLETIN
5 Press
BD.] button, then the [INPUT] button.
6 Press the [ENTER] button.
- If the type of selected box is not opened, “No entry” appears.
5
the [BOX NUMBER] button to
7 Press
display the next screen, key in the box
number (max. 20 digits), and then press
the [ENTER] button.
- When a password is specified, press the [PASSWORD] button to
display the next screen, key in the password (max. 20 digits) then
press the [ENTER] button.
8 Press the [ENTER] button.
- If the entered box number is incorrect, “No entry” appears. If the
entered password for the [BULLETIN BD] is incorrect, “Invalid
number” appears. Key in the correct box number or password.
9 Press the [START] button.
- The document is stored in the memory.
- To cancel storage, press the [STOP] button, then the [JOB
CANCEL] button.
89
4.MAILBOX (ITU-T COMPATIBLE) (Cont.)
Canceling (Deleting) a Document from a Mailbox (Local Hub)
This section describes how to delete a document stored in the mailbox at the local hub.
the [FAX] button on the control
1 Press
panel.
the [ADVANCED] button to enter the
2 Press
advanced menu, and then press the [ITU
MAILBOX] button.
5
the [CONFIDENTIAL] or [BULLETIN
3 Press
BD.] button, and then press the [CANCEL]
button.
4 Press the [ENTER] button.
- If the box is not opened, “No entry” appears.
the [BOX NUMBER] button to
5 Press
display the next screen, key in the box
number(s) (max. 20 digits), and then press
the [ENTER] button.
- When a password is specified, press the [PASSWORD] button to
display the next screen, Key in the password (max. 20 digits) then
press the [ENTER] button.
- You can also delete a document from a mailbox with the
administrator password.
To set the administrator password, see the [User Functions
Guide].
6 Press the [ENTER] button.
- If the entered box number is incorrect, “No entry” appears. If an
incorrect password is entered, “Invalid number” appears. Key in
the correct box number or password.
90
5.ADVANCED FUNCTIONS
7 Press the [YES] button.
- The document is deleted from the mailbox.
Sending a Document to a Mailbox (Remote Hub)
This section describes how to send a document to a remote hub from the local hub.
1 Place the original(s).
5
- "Setting Originals" Page 29
the [FAX] button on the control
2 Press
panel.
the [OPTION] button and set the
3 Press
transmission conditions.
- "4.SETTING THE TRANSMISSION CONDITIONS" Page 32
the [ADVANCED] button to enter the
4 Press
advanced menu, and then press the [ITU
MAILBOX] button.
the [CONFIDENTIAL], [BULLETIN
5 Press
BD.] or [RELAY] button, and then press
the [TRANSMIT] button.
6 Press the [ENTER] button.
91
4.MAILBOX (ITU-T COMPATIBLE) (Cont.)
the [BOX NUMBER] button to
7 Press
display the next screen, key in the box
number(s) (max. 20 digits), and then press
the [ENTER] button.
- When a password is specified, press the [PASSWORD] button to
display the next screen, key in the password (max. 20 digits) then
press the [ENTER] button. It is necessary to key in the password
to send the [BULLETIN BD].
8 Press the [ENTER] button.
9 Specify the remote Faxes.
5
- Specifying by digital keys "Direct Entry with Digital Keys" Page
38
- Specifying by address "Address Book Entry" Page 39
- Specifying by group "Group Entry" Page 40
- Specifying by multi-address transmission "Multi-address
Transmission" Page 45
10 Press the [START] button.
- The document is stored in memory and then sent to the mailbox
hub.
- To cancel transmission, press the [STOP] button, and then press
the [JOB CANCEL] button.
- The registered box number is transmitted as a SUB address.
- The registered password is transmitted as a SID.
Retrieving a Document from a Mailbox (Remote Hub)
Retrieving a document from a remote mailbox hub.
the [FAX] button on the control
1 Press
panel.
the [ADVANCED] button to enter the
2 Press
advanced menu, and then press the [ITU
MAILBOX] button.
92
5.ADVANCED FUNCTIONS
the [CONFIDENTIAL] button or the
3 Press
[BULLETIN BD.] button, and then press
the [POLLING] button.
4 Press the [ENTER] button.
the [BOX NUMBER] button to
5 Press
display the next screen, key in the box
number(s) (max. 20 digits), then press the
[ENTER] button.
- When a password is specified, press the [PASSWORD] button to
display the next screen, and then key in the password (max. 20
digits), and then press the [ENTER] button. It is necessary to key
in the password to retrieve the [CONFIDENTIAL].
5
6 Press the [ENTER] button.
7 Specify the remote Fax.
- Specifying by digital keys "Direct Entry with Digital Keys" Page
38
- Specifying by address "Address Book Entry" Page 39
- Specifying by group "Group Entry" Page 40
- Specifying by multi-address transmission "Multi-address
Transmission" Page 45
8 Press the [START] button.
- The mailbox will be accessed and documents will be received.
- The registered box number will be sent as the SEP address.
- The registered box number will be sent as the PWD.
93
5. CHAIN DIAL COMMUNICATION
This function allows you to dial a remote Fax that may require variations in number sequences. For
example, long distance carriers and specialized access lines. You can combine sets of numbers (address
book entry and direct entry) by first pressing the [CHAIN DIAL COMM.] button.
A maximum of 128 digits can be registered for Chain Dialing.
1 Place the original(s).
- "Setting Originals" Page 29
the [FAX] button on the control
2 Press
panel.
the [OPTION] button to set the
3 Press
transmission conditions.
- "4.SETTING THE TRANSMISSION CONDITIONS" Page 32
5
the [ADVANCED] button to enter the
4 Press
advanced menu, then the [CHAIN DIAL
COMM.] button.
the number to be dialed first by
5 Specify
using either the address book or the
digital keys.
- Ex: Key in the dial out number (011 if calling from the USA).
the number to be dialed next by
6 Specify
the address book or by using the digital
keys.
94
5.ADVANCED FUNCTIONS
- Ex: Press the [Italy 39] button in the address book as an
international code, then press the [Rome Office] button in the
address book.
7 Press the [START] button.
- Transmission will begin in the order of the remote Faxes
specified.
5
95
6. DELAYED TX RESERVATION
This function allows you to send originals to a remote Fax at a specified day and time.
It is useful when you want to make use of off-peak discounts (e.g. night time) and consider time differences
when transmitting to overseas Fax numbers.
- You can reserve transmissions up to one month in advance.
- You can set the day and time (hours/minutes).
- Time can be set for polling transmission as well.
Using Delayed TX Reservation
1 Place the original(s).
- "Setting Originals" Page 29
5
the [FAX] button on the control
2 Press
panel.
the [OPTION] button and set the
3 Press
transmission conditions.
- "4.SETTING THE TRANSMISSION CONDITIONS" Page 32
the [ADVANCED] button to enter the
4 Press
advanced menu, and then press the
[DELAYED TX RESERVE] button.
5 Key in the day and time (hours/minutes).
- Press the [
] and [
] buttons to move the cursor.
- Enter the time using the 24-hour clock system.
- To correct the entry, press the [CLEAR] button, then input the
numbers again.
6 Press the [ENTER] button.
7 Specify the remote Faxes.
- Specifying by digital keys "Direct Entry with Digital Keys" Page
38
- Specifying by address "Address Book Entry" Page 39
- Specifying by group "Group Entry" Page 40
- Specifying by multi-address transmission "Multi-address
Transmission" Page 45
96
5.ADVANCED FUNCTIONS
8 Press the [START] button.
- Canceling delayed TX reservation "Canceling Reserved Memory
Transmissions" Page 69
Releasing a Delayed TX Reservation
You can release the Delayed TX Reservation and perform the memory TX.
the [JOB STATUS] button on the
1 Press
control panel.
2 Press the [FAX] button.
5
3 Select the file to be released.
- “Delayed” is displayed in the status column of the file for the
Delayed TX Reservation.
4 Press the [RELEASE] button.
- The reservation is released and the memory TX is performed.
- Canceling the Delayed TX Reservation. "Canceling Reserved
Memory Transmissions" Page 69
97
7. RECOVERY TX
This function allows the operator to select and retransmit a document held in memory after the initially
specified number of redial attempts have failed.
Setting document-holding time in the memory is required in advance. "6.SETTING RECOVERY
TRANSMISSION" Page 152
Using Recovery TX
the [FAX] button on the control
1 Press
panel.
the [ADVANCED] button to enter the
2 Press
advanced menu, and then press the
5
[RECOVERY TX] button.
3 Select the file you want to retransmit.
- You can change the remote Fax number only when transmission
is performed by direct entry. Press the [BACK SPACE] button to
delete it, and then key in a new number.
4 Press the [SEND] button.
98
5.ADVANCED FUNCTIONS
Canceling a Recovery TX
the [FAX] button on the control
1 Press
panel.
the [ADVANCED] button to enter the
2 Press
advanced menu, and then press the
[RECOVERY TX] button.
3 Select the file you want to cancel.
4 Press the [JOB CANCEL] button.
5
5 Press the [YES] button.
99
8. ONRAMP GATEWAY
Onramp Gateway Overview
Onramp Gateway uses the relay function which is one of the ITU-T Mailbox features. The ITU-T Mailbox
compliant facsimiles can send a document to the Relay Mailbox in the equipment and this equipment
transfer to the E-mail addresses of other Internet Fax machines and client computers registered in the
Relay Mailbox.
To use this function for e-STUDIO350/450/230/280, you need to install the following options.
e-STUDIO350/450:
‘Printer kit (GM-1010) and Scanner upgrade kit (GM-3010)’ or ‘Printer/Scanner kit (GM-2010)’
e-STUDIO230/280:
‘Printer kit (GM-1020) and Scanner upgrade kit (GM-3020)’ or ‘Printer/Scanner kit (GM-2020)’
5
ITU-T compatible
G3 FAX
3. The facsimile is converted to
an E-mail and forward to a
mail server through the LAN.
4. The E-mail is delivered
through the Internet, and
transfered to the end station.
e-STUDIO
Mail Server
Mail Server
Relay Box
2. The E-mail addresses are
assigned to the end stations
in the Relay Box.
1. A facsimile is sent to the Relay
Box of the machine through the
public switched telephone line.
Internet FAX
machine
Internet
Mail Server
Personal Computer
100
5.ADVANCED FUNCTIONS
Setting up a Relay Box with E-mail Address
In order to use this equipment as a Hub Station for the Onramp Gateway transmission, E-mail addresses
must be set up on the Relay Mailbox. This equipment can distribute an E-mail of the Fax document from
any ITU-T compatible facsimile.
E-mail addresses assigned to the address book and the group can be registered as the destinations. E-mail
addresses of the destinations must be registered to the address book before the relay box is set up.
Both the Fax numbers and the E-mail addresses can be registered together to a Relay Mailbox. For detail
information of the ITU-T communication and the mailbox, including information on how to set up the relay
originating mailbox and delete the mailbox already set up, see "4.MAILBOX (ITU-T COMPATIBLE)" Page 79.
5
101
9. OFFRAMP GATEWAY
Offramp Gateway Overview
This equipment can be used as a Hub Station to forward E-mails from your client computer or Internet Fax
machine to any facsimile the public switched telephone network.
For example, document can be sent to this equipment out of the country or city through the Internet, then
the document is sent from this equipment to the designated Fax number through the local public telephone
line.
To use this function for e-STUDIO350/450/230/280, you need to install the following options.
e-STUDIO350/450:
‘Printer kit (GM-1010) and Scanner upgrade kit (GM-3010)’ or ‘Printer/Scanner kit (GM-2010)’
e-STUDIO230/280:
‘Printer kit (GM-1020) and Scanner upgrade kit (GM-3020)’ or ‘Printer/Scanner kit (GM-2020)’
5
2. The mail server (toshiba.com) retrieves the
E-mail.
NOTE: The mail server should be configured to
retrieve the E-mail with the forwarding
address of “host1.toshiba.com”.
1. The E-mail is sent to
“FAX=xxxxxxx@host1.toshiba.com”
from the Internet Fax machine or
client computer.
Internet FAX
machine
3. The mail server transfer the E-mail to
the machine in the SMTP transmission.
NOTE: The mail server should be
configured to retrieve the E-mail
with the forwarding address of
“host1.toshiba.com”.
e-STUDIO
(host1.toshiba.com)
ifax@host1.toshiba.com
Mail Server
E-mail
Internet
Intranet
Mail Server
(toshiba.com)
E-mail
Mail Server
Subaddress
Destination
G3 FAX
ITU-T Mailbox
Personal Computer
4. The E-mail is converted to a facsimile and sent to the G3 Fax through the
public switched telephone network.*1
5. If the username section of the E-mail address designates the fax number and
the subaddress, the facsimile is sent to the subaddress destination. *1
* 1 "How to Send a Document Using Offramp Gateway" Page 103
102
5.ADVANCED FUNCTIONS
- What is “SMTP”?
This equipment uses Simple Mail Transfer Protocol (SMTP) to enable the Offramp Gateway
transmission.“SMTP” is a server protocol for sending E-mail messages between servers. Usually the Email systems that transfer E-mails over the Internet use SMTP to transfer messages from one server to
another.
Therefore, when the equipment uses SMTP to transfer E-mails, the device works as a mail server.
- How does the equipment receive E-mail through SMTP?
When the Receive Mode is set to SMTP, this equipment works as a mail server. However the equipment
does not have full mail server functionality so it cannot retrieve E-mails from the Internet without a mail
server. For the equipment to receive E-mails in SMTP transmission from the Internet, the E-mails must
be retrieved by the host mail server first and then transmitted to the equipment.
In order to enable the transmission, the hostname (or specific domain) that relates to the equipment must
be designated on your local area network and the relay transmission of E-mails to the equipment should
be set up on the host mail server. If the hostname of this equipment is designated as “host1.toshiba.com”,
it is set to transfer the E-mail to this equipment when an E-mail to “xxx@host1.toshiba.com” is delivered
via the Internet.
5
How to Send a Document Using Offramp Gateway
* To active this function, the system administrator must complete the “Setup Flow for Offramp Gateway”
procedures of the [Network Administrator’s Guide].
To send a document from another Internet Fax machine or PC client to the equipment which is set up with
the Offramp Gateway, the sender should know how to designate the address.
When the sender wants to send an E-mail using Offramp Gateway:
Using the Offramp Gateway transmission, a sender can send E-mails to a facsimile connected on the public
switched telephone network. Also, this equipment supports subaddress (i.e. ITU-T Mailbox) on the remote
facsimile.
When a sender want to send an E-mail to the equipment using Offramp Gateway transmission, the syntax
of the Offramp-email-address must be specified correctly.
- Sending to Facsimile
Offramp-email-address syntax:
FAX=xxxxxxxx@FQDN
“xxxxxxxx” is the telephone number of a facsimile.
For example when the domain name (FQDN) of the equipment is “host1.toshiba.com” and the facsimile
number is “1212121212”:
FAX=1212121212@host1.toshiba.com
- Sending to Subaddress
Offramp/subaddress-email-address syntax:
FAX=xxxxxxxx/T33S=yyyy@FQDN
“xxxxxxxx” is the telephone number of a facsimile and “yyyy” is the subaddress.
103
9.OFFRAMP GATEWAY (Cont.)
“T33S” is a syntax code to specify a subaddress. When you send to a subaddress of a facsimile using the
Offramp Gateway, the facsimile number and the subaddress number are separated with “/”.
For example when the domain name (FQDN) of the equipment is “host1.toshiba.com” and the facsimile
number is “1212121212”, and subaddress is “1234”:
FAX=1212121212/T33S=1234@host1.toshiba.com
5
104
5.ADVANCED FUNCTIONS
10. SAVE AS FILE
In this SAVE AS FILE function, the sent Fax data can be stored into the Share folder of the hard disk in the
main equipment or the specified PC after it is transmitted to the remote Fax device(s). You can access the
data stored in the Share folder directly from the client PC via network.
* The network administrator has to make settings for storing the Fax data to the PCs. For details, see the
[Network Administrator’s Guide].
* It is recommended to back up the data stored in the Share folder of the hard disk with the client PC via
network.
* They are stored as black-and-white data.
To use this function for e-STUDIO350/450/230/280, you need to install the following options.
e-STUDIO350/450:
‘Printer kit (GM-1010) and Scanner upgrade kit (GM-3010)’ or ‘Printer/Scanner kit (GM-2010)’
e-STUDIO230/280:
‘Printer kit (GM-1020) and Scanner upgrade kit (GM-3020)’ or ‘Printer/Scanner kit (GM-2020)’
1 Place the original(s).
5
- "Setting Originals" Page 29
the [FAX] button on the control
2 Press
panel.
the [FILE] button to enter the file
3 Press
menu, and then press the [SAVE AS FILE]
button.
the [FILE NAME] to enter the file
4 Press
name (max. 45 letters) of the original to be
stored, and then press the [ENTER]
button.
105
10.SAVE AS FILE (Cont.)
- Entering letters, see the [Operator’s Manual for Basic Function].
5 Select the desired location.
5
- [MFP LOCAL]: Select when the originals should be stored in the
hard disk in the main equipment. The original data will be stored
under the directory path shown on the screen.
- [REMOTE 1], [REMOTE 2]: Select when the originals should be
stored in the hard disk of user's PC via server. The administrator
has to make settings to select [REMOTE 1] or [REMOTE 2] using
the TopAccess. For details, see the [Network Administrator’s
Guide].
6 Select the desired file format.
- TIFF (SINGLE): Storing the data as a single TIFF file
- TIFF (MULTI): Storing the data as a multiple page TIFF file
- PDF: Storing the data as a PDF file
* The TXFAX folder is automatically created and the Fax data will
be stored into this folder. If you select [TIFF (SINGLE)], an
additional folder with the name you entered in step 4 is further
created, and each page will be stored into this folder. You can
access the data with the client PC via network, by opening the
FILE_SHARE folder in the equipment’s hard disk.
all the settings have been made,
7 After
press the [ENTER] button.
8 Specify the remote Faxes.
-
"Direct Entry with Digital Keys" Page 38
"Address Book Entry" Page 39
"Group Entry" Page 40
"Multi-address Transmission" Page 45
9 Press the [START] button.
106
5.ADVANCED FUNCTIONS
6. PRINTING LISTS AND
REPORTS
1. MANUALLY PRINTING LISTS & REPORTS .....................................................................108
2. AUTOMATICALLY PRINTING LISTS & REPORTS........................................................... 111
Automatically Printing Lists & Reports ............................................................................... 111
Setting the Lists and Reports Output ................................................................................. 112
Lists/Reports Samples ....................................................................................................... 119
6
107
1. MANUALLY PRINTING LISTS & REPORTS
You can print the following lists and reports.
6
* Lists and reports are printed on LT/A4-size paper.
If the copier is out of LT/A4-size paper, lists and reports are printed on the next larger size paper.
- Transmission journal:
List of transmissions. Outputs the latest 40 (or 120) transmissions.
Switching the number of communications output "Setting the (transmission/reception) Journal Output and
its Number" Page 112
- Reception journal:
List of receptions. Outputs the latest 40 (or 120) receptions.
Switching the number of communications output "Setting the (transmission/reception) Journal Output and
its Number" Page 112
- Reservation list:
List of the files in memory that are standing by to be sent.
- Address book information:
List of names, phone numbers of remote Faxes, E-mail address, SUB/SEP and SID/PWD entered in the
address book. See the [User Functions Guide].
- Group numbers information:
List of names and remote Faxes entered in a group. See the [User Functions Guide].
- Function list:
List of current system settings. See the [User Functions Guide].
- ITU Mailbox list:
List of the current status of mailboxes.
Printing Transmission/Reception Journals
the [JOB STATUS] button on the
1 Press
control panel.
the [LOG] button to enter the log
2 Press
menu, and then press the [SEND] or
[RECEIVE] button.
108
6.PRINTING LISTS AND REPORTS
3 Press the [JOURNAL] button.
- The journals will be output.
- If the [JOURNAL] button is pressed with a file selected, the journal
of the selected file for one transmission is output.
Error Code Table
If an error occurs during communications, an error code is indicated in the transmission journal, reception
journal or memory transmission journal.
See the following table for the remedy.
Error Code
Description
Remedy
0012
Original jam
Clear the jammed original.
0013
Door open
Firmly close the open door.
0020
Power interruption
Check the power interruption report.
0030
Reset
(Transmission is cancelled.)
(The transmission is terminated by the jammed
printing paper during the Direct Transmission.)
0033
Polling Error
Check polling options setup (Security Code, etc.), and
check if the polling document exists.
0042
Memory full
Make sure that there is sufficient memory before
making the call again.
0050
Line busy
Retry communications.
0053
Security Mismatch in Relay or
Mail Box transmission
Confirm the remote party’s Security Code, system
password, and your setup.
00B0 - 00B5
00C0 - 00C4
00D0 - 00D2
00F0, 00F1
Signal Error or Line Condition
Error
Retry communications. Frequent failures may indicate
a phone line problem. If possible, move the unit to
another line and try your communications again.
HDD Error
Retry communications.
00E8
6
109
1.MANUALLY PRINTING LISTS & REPORTS (Cont.)
Printing Reservation List
the [JOB STATUS] button on the
1 Press
control panel.
the [FAX] button, and then press
2 Press
the [RESERVATION LIST] button.
- The reservation list is output.
Printing ITU MAILBOX List
6
the [FAX] button on the control
1 Press
panel.
the [ADVANCED] button to enter the
2 Press
advanced menu, and then press the [ITU
MAILBOX LIST] button.
- The ITU mailbox list is output.
110
6.PRINTING LISTS AND REPORTS
2. AUTOMATICALLY PRINTING LISTS & REPORTS
Automatically Printing Lists & Reports
Reports are automatically output if the conditions in the setting of the lists & reports output ("Setting the Lists
and Reports Output" Page 112) are satisfied.
* Lists and reports are printed on LT/A4-size paper.
If LT/A4-size paper has run out, lists and reports are printed on the next larger size paper.
- Transmission journal:
Printed after every 40 (or 120) transmissions.
- Reception journal:
Printed after every 40 (or 120) receptions.
- Memory transmission report
After memory transmission has ended, this report is output. The reduced transmission document can also
be added by using “PRINT 1st PAGE IMAGE?”.
- Direct transmission report:
After direct transmission has ended, this report is output.
- Multi-transmission report:
After multi-address transmission has ended, this report is output. The reduced transmission document
can also be added by using “PRINT 1st PAGE IMAGE?”.
- Polling report:
After polling RX has ended, this report is output.
6
- Relay originator transmission report:
When this facsimile is setup as a relay originator, the transmission report is output for sending to the relay
stations. The reduced transmission document can also be added by using “PRINT 1st PAGE IMAGE?”.
- Relay station transmission report:
When this facsimile is setup as a relay station, the transmission report is output for sending to the relay
destinations. The reduced transmission document can also be added by using “PRINT 1st PAGE
IMAGE?”
- Relay destination transmission report:
When this facsimile is setup as a relay station, the transmission report for sending to the relay
destinations is transmitted to the relay originator. The reduced transmission document can also be added
by using “PRINT 1st PAGE IMAGE?”
- Mailbox reception report:
Printed when an original is received into a confidential, bulletin board or relay mailbox.
- Power failure list:
The list of the jobs which were erased will be output if there is something wrong with the contents of the
image memory when the main power switch is turned ON after a power failure during Fax communication.
111
2.AUTOMATICALLY PRINTING LISTS & REPORTS (Cont.)
Setting the Lists and Reports Output
Setting the (transmission/reception) Journal Output and its Number
- AUTO: ON, OFF
Setting whether the transmission/reception journal should be output automatically.
- Transmission journal: 40,120
Setting the number of communications on the transmission journal as 40 or 120.
- Reception journal: 40,120
Setting the number of communications on the reception journal as 40 or 120.
the [USER FUNCTIONS] button on
1 Press
the control panel.
6
the [ADMIN] button, key in the
2 Press
administrator password (6 digits) and
press the [ENTER] button.
- See the [User Functions Guide] for the administrator password.
3 Press the [LIST/REPORT] button.
112
6.PRINTING LISTS AND REPORTS
4 Press the [REPORT SETTING] button.
5 Press the [JOURNAL] button.
6
6 Press the [ON] or [OFF] button.
- The default setting is ON.
the desired number (either 40 or
7 Select
120 communications).
- The default setting is 40.
8 Press the [ENTER] button.
113
2.AUTOMATICALLY PRINTING LISTS & REPORTS (Cont.)
Setting the Communication Report Output
The following conditions of the communication report output can be set.
If the [ALWAYS] button is selected: The report is output after every communication is completed.
If the [ON ERROR] button is selected: The report is output when a communication error has occurred.
- MEMORY TX: OFF, ALWAYS, ON ERROR
- DIRECT TX: OFF, ALWAYS, ON ERROR
- MULTI TX: OFF, ALWAYS, ON ERROR
- POLLING: OFF, ALWAYS, ON ERROR
- RELAY ORIGINATOR: OFF, ALWAYS, ON ERROR
- RELAY STATION: OFF, ALWAYS, ON ERROR
- RELAY DESTINATION: OFF, ALWAYS, ON ERROR
the [USER FUNCTIONS] button on
1 Press
the control panel.
the [ADMIN] button, key in the
2 Press
administrator password (6 digits) and
6
press the [ENTER] button.
- See the [User Functions Guide] for the administrator password.
3 Press the [LIST/REPORT] button.
114
6.PRINTING LISTS AND REPORTS
4 Press the [REPORT SETTINGS] button.
5 Press the [COMM. REPORT] button.
6
115
2.AUTOMATICALLY PRINTING LISTS & REPORTS (Cont.)
6 Press the desired buttons for each item.
- If the button for the desired function is not shown, press the [Next]
button to switch screens.
- The icons highlighted in the screen on the right are the default
settings. However, the [ALWAYS] button are selected for all
reports as the default setting for European versions.
6
116
6.PRINTING LISTS AND REPORTS
- If you select the [ALWAYS] or [ON ERROR] button for the
MEMORY TX, MULTI TX, RELAY ORIGINATOR, RELAY
STATION and RELAY DESTINATION, “PRINT 1st PAGE
IMAGE?” appears. Press the [YES] or [NO] button.
7 Press the [ENTER] button.
Setting the Reception List Output
- RELAY STATION: ON, OFF
Setting whether the mailbox reception report should be printed when the multi-address relay transmission
is received from the multi-address relay originator.
- LOCAL: ON, OFF
Setting whether the mailbox reception report should be printed when the original is stored in the local
mailbox.
- REMOTE: ON, OFF
Setting whether the mailbox reception report should be printed when the original is received from the
remote Fax to the local mailbox.
6
the [USER FUNCTIONS] button on
1 Press
the control panel.
the [ADMIN] button, key in the
2 Press
administrator password (6 digits) and
press the [ENTER] button.
- See the [User Functions Guide] for the administrator password.
3 Press the [LIST/REPORT] button.
117
2.AUTOMATICALLY PRINTING LISTS & REPORTS (Cont.)
4 Press the [REPORT SETTINGS] button.
5 Press the [RECEPTION LIST] button.
6
6 Press the desired buttons for each item.
- The icons highlighted in the screen on the right are the default
settings. However, the initial settings for European versions are
as follows:
RELAY STATION: ON
LOCAL: OFF
REMOTE: ON
7 Press the [ENTER] button.
118
6.PRINTING LISTS AND REPORTS
Lists/Reports Samples
Transmission Journal (Manually and Automatically Output)
This is the list of the transmission-related information such as communication results and remote Fax
numbers.
- Output information for the last 40 or 120 communications can be confirmed.
Switching the number of communications output "Setting the (transmission/reception) Journal Output and
its Number" Page 112
- The mark
in the “TO” column is appended when the 2nd TEL NUMBER is used for transmission.
- The mark
in the “MODE” column is appended when the 2nd line is used.
- If any errors occur during transmission, the error code is displayed under the “STATUS” column. "Error
Code Table" Page 109
- When Multi-address Transmission by Internet Fax is performed, only the 1st address will be listed.
6
119
2.AUTOMATICALLY PRINTING LISTS & REPORTS (Cont.)
Terminal ID
Sender’s Fax number
(Line2:Optional)
Sender’s Fax number
(Line1)
Journal (or list)
outputting data and time
TRANSMISSION JOURNAL
TIME
: 01-28-'04 17:55
FAX NO.1
: 2131234567
FAX NO.2
: 2131235678
NAME
: Aaabbb L.A.
NO.
FILE NO.
DATE TIME
DURATION
PGS
TO
DEPT
001
002
002
010
01.28 16:59
01.28 17:33
00:23
00:00
1
0
Redfield HS
2123456789
MODE
STATUS
EC 603
OK
P
6
Serial number
for communication
Data and time
when starting
communication
File number of
communication
The number of
pages for the
communication
Communicating
period of time
Department code
(blank if not
controlled with
department code)
Fax name or
telephone number
Communication mode
EC: ECM communication
G3: G3 communication
1st
(bps)
0
1
2
3
4
5
6
8
B
D
2400
4800
7200
9600
12000
14400
V.34
2nd
3rd
(Resolution) (Mode)
8x3.85
8x7.7
8x15.4
16x15.4
300 dpi
600 dpi
150 dpi
MH
MR
MMR
JBIG
Special communication mode
P:
Polling communication
SB: Mailbox communication
SR,R: Relay mailbox communication
SF,F: Forward mailbox communication
ML: Internet Fax communication
I:
N/W-Fax communication
O:
Offramp Gateway communication
Communication
result and
error code
OK: Succeeded
4-digit error code: Failed
120
6.PRINTING LISTS AND REPORTS
00B5
Reception Journal (Manually and Automatically Output)
This is the list of the reception-related information such as communication results and remote Fax numbers.
- Output information for the last 40 or 120 communications can be confirmed.Switching the number of
communications output "Setting the (transmission/reception) Journal Output and its Number" Page
112
- The mark
on the “TO” is appended when the 2nd TEL NUMBER is used for transmission.
- The mark
on the “MODE” is appended when the 2nd line is used.
- If any errors occur during transmission, the error code is displayed under the “STATUS” column. "Error
Code Table" Page 109
RECEPTION JOURNAL
NO.
FILE NO.
DATE TIME
DURATION
PGS
001
002
003
007
01.28 14:23
01.28 17:20
00:00
00:32
0
1
TIME
: 01-28-'04 17:55
FAX NO.1
: 2131234567
FAX NO.2
: 2131235678
NAME
: Aaabbb L.A.
FROM
Aaabbb USA HQ
3109998888
DEPT
MODE
STATUS
EC 603
OK
00B1
6
121
2.AUTOMATICALLY PRINTING LISTS & REPORTS (Cont.)
Reservation List (Manually Output)
This is the list of the jobs that are standing by for the transmission and recovery transmission.
- The mark
on the “TO” refers to a manually input telephone number.
- The mark G on the “TO” refers to a pre-programmed group.
RESERVATION LIST
TX/RX
FILE NO.
017
6
122
TIME
: 01-28-'04 18:41
FAX NO.1
: 2131234567
FAX NO.2
: 2131235678
NAME
: Aaabbb L.A.
DATE TIME
01.28 18:41
FUNCTION
MULTI TX
PGS
1
TO
G ABC EXPRESS
DELAY TIME
RECOVERY TX
FILE NO.
DATE TIME
013
01.28 18:01
FUNCTION
MULTI TX
PGS
1
TO
2153334444
DELAY TIME
PC JOB
FILE NO.
003
FUNCTION
MULTI TX
PGS
2
TO
Cccddd CORPORATION
DELAY TIME
DATE TIME
01.28 17:40
6.PRINTING LISTS AND REPORTS
Mailbox/Relay Box Report (Manually Output)
This is the report of the current status of the mailboxes.
MAILBOX/RELAY BOX REPORT
MAIL BOX
BOX NO.
11222
11231
RELAY
BOX NO.
12345
FORWARD
BOX NO.
22222
BOX TYPE
BULLETIN B.D
CONFIDENTIAL
END STATION
ADDRESS BOOK
GROUP
AGENT
E-MAIL
TIME
: 01-28-'04 18:00
FAX NO.1
: 2131234567
FAX NO.2
: 2131235678
NAME
: Aaabbb L.A.
PGS
FILE NO.
DATE TIME
FROM
1
008
01.28 17:24
LOCAL
001 002 003 004 005
01 02
DESTINATION
@001 @002 @003
REPLY TO NUMBER
12345
6
123
2.AUTOMATICALLY PRINTING LISTS & REPORTS (Cont.)
Memory Transmission Report (Automatically Output)
After memory transmission has ended, this report is output. A reduced image of the first page of the
document transmitted is appended on the report.
- This will be output when any error occurs or always. "Setting the Communication Report Output" Page
114
-
The mark
on the “TO” is appended when the 2nd TEL NUMBER is used for transmission.
The mark
on the “TEL NUMBER” refers to a manually input the telephone number.
The (ITU MAILBOX: ) on the “FILE NO.” refers to a communication using a mailbox.
If an error occurs during memory transmission, the error code will be indicated on the “STATUS”. "Error
Code Table" Page 109
MEMORY TRANSMISSION REPORT
6
FILE NO.
DATE
TO
DOCUMENT PAGES
START TIME
END TIME
PAGES SENT
STATUS
:
:
:
:
:
:
:
:
005
(ITU MAILBOX : 12345
01.28 17:11
2221234555
1
01.28 17:13
01.28 17:14
0
0050
)
*** TX FAILURE NOTICE ***
124
6.PRINTING LISTS AND REPORTS
TIME
: 01-28-'04 17:48
FAX NO.1
: 2131234567
FAX NO.2
: 2131235678
NAME
: Aaabbb L.A.
Transmission Report (Automatically Output)
After direct transmission has ended, this report is output.
- This will be output when any error occurs or always. "Setting the Communication Report Output" Page
114
- The mark
on the “TO” is appended when the 2nd TEL NUMBER is used for transmission.
- The mark
on the “TEL NUMBER” refers to a manually input telephone number.
- If an error occurs during direct transmission, the error code will be indicated on the “STATUS”. "Error
Code Table" Page 109
TRANSMISSION REPORT
NO.
FILE NO.
DATE TIME
DURATION
PGS
002
007
01.28 17:20
00:32
1
TIME
: 01-28-'04 17:55
FAX NO.1
: 2131234567
FAX NO.2
: 2131235678
NAME
: Aaabbb L.A.
FROM
3109998888
DEPT
MODE
STATUS
EC C03
OK
6
125
2.AUTOMATICALLY PRINTING LISTS & REPORTS (Cont.)
Multi Transmission Report (Automatically Output)
After multi-address transmission has ended, this report is output. A reduced image of the first page of the
document transmitted is appended on the report.
- This will be output when any error occurs or always. "Setting the Communication Report Output" Page
114
- The mark
on the “TO” is appended when the 2nd TEL NUMBER is used for transmission.
- The mark
on the “TEL NUMBER” refers to a manually input telephone number.
- The (ITU MAILBOX: ) on the “FILE NO.” refers to a communication using a mailbox.
MULTI TRANSMISSION REPORT
6
FILE NO.
DATE
DOCUMENT PAGES
START TIME
END TIME
SUCCESSFUL
ADDRESS BOOK
001
:
:
:
:
:
TIME
: 01-28-'04 18:17
FAX NO.1
: 2131234567
FAX NO.2
: 2131235678
NAME
: Aaabbb L.A.
013
01.28 18:01
1
01.28 18:01
01.28 18:17 (RECOVERY TIME : 01.29 00:17)
Aaabbb ADMIN
UNSUCCESSFUL
ADDRESS BOOK
003
126
Cccddd USA HQ
6.PRINTING LISTS AND REPORTS
PAGE SENT
0
Polling Report (Automatically Output)
After polling reception has ended, this report is output.
- This will be output when any error occurs or always. "Setting the Communication Report Output" Page
114
- The mark
on the “TEL NUMBER” refers to a manually input telephone number.
- The (ITU MAILBOX: ) on the “FILE NO.” refers to a communication using a mailbox.
POLLING REPORT
FILE NO.
DATE
START TIME
END TIME
SUCCESSFUL
ADDRESS BOOK
001
:
:
:
:
TIME
: 01-28-'04 18:18
FAX NO.1
: 2131234567
FAX NO.2
: 2131235678
NAME
: Aaabbb L.A.
014
01.28 18:02
01.28 18:17
01.28 18:18
Cccddd ADMIN
6
UNSUCCESSFUL
FAX NUMBER
2139998888
127
2.AUTOMATICALLY PRINTING LISTS & REPORTS (Cont.)
Mailbox Reception Report (Automatically Output)
This report is output when an original is received in a confidential, bulletin board or relay mailbox.
MAILBOX RECEPTION REPORT
FILE NO.
DATE
BOX NUMBER
BOX TYPE
DOCUMENT PAGES
FROM
6
:
:
:
:
:
:
TIME
: 01-28-'04 18:22
FAX NO.1
: 2131234567
FAX NO.2
: 2131235678
NAME
: Aaabbb L.A.
016
01.28 18:22
12345
CONFIDENTIAL
1 (TOTAL 2 )
LOCAL
Relay Transmission Originator Terminal Report (Automatically Output)
When this facsimile is setup as a relay originator, the transmission report is output for sending to the relay
stations. A reduced image of the first page of the document transmitted is appended on the report.
- This will be output when any error occurs or always. "Setting the Communication Report Output" Page
114
RELAY TX ORIG. TERMINAL
FILE NO.
DATE
TO
RELAY BOX
DOCUMENT PAGES
START TIME
END TIME
PAGES SENT
STATUS
128
:
:
:
:
:
:
:
:
:
016
01.28 18:22
2139998888
12345
1
01.28 18:22
01.28 18:22
1
OK
6.PRINTING LISTS AND REPORTS
TIME
: 01-28-'04 18:22
FAX NO.1
: 2131234567
FAX NO.2
: 2131235678
NAME
: Aaabbb L.A.
Relay Transmission Relay Station Report (Automatically Output)
When this facsimile is setup as a relay station, the transmission report is output for sending to the relay
destinations. A reduced image of the first page of the document transmitted is appended on the report.
- This will be output when any error occurs or always. "Setting the Communication Report Output" Page
114
RELAY TX RELAY STATION REPORT
FILE NO.
DATE
DOCUMENT PAGES
FROM
START TIME
END TIME
RELAY BOX
SUCCESSFUL
GROUP
002
USA 1
005
ASIA 1
UNSUCCESSFUL
ADDRESS BOOK
001
:
:
:
:
:
:
:
TIME
: 01-28-'04 14:46
FAX NO.1
: 2131234567
FAX NO.2
: 2131235678
NAME
: Aaabbb L.A.
013
01.28 14:45
3
7141234567
01.28 14:45
01.28 14:46
12345
ADDRESS BOOK
6
001
PAGE SENT
0
Cccddd ADMIN
129
2.AUTOMATICALLY PRINTING LISTS & REPORTS (Cont.)
Relay Transmission End Terminal Report (Automatically Output)
When this facsimile is setup as a relay station, the transmission report for sending to the relay@destinations
is transmitted to the relay originator. A reduced image of the first page of the document transmitted is
appended on the report.
- This will be output when any error occurs or always. "Setting the Communication Report Output" Page
114
RELAY TX END TERMINAL REPORT
6
FILE NO.
: 013
DATE
: 01.28 14:45
DOCUMENT PAGES
: 3
FROM
: 7141234567
START TIME
: 01.28 14:45
END TIME
: 01.28 14:46
RELAY BOX
: 12345
SUCCESSFUL
ADDRESS BOOK
005
XYZ CORPORATION
UNSUCCESSFUL
ADDRESS BOOK
001
130
Cccddd ADMIN
6.PRINTING LISTS AND REPORTS
TIME
: 01-28-'04 14:46
FAX NO.1
: 2131234567
FAX NO.2
: 2131235678
NAME
: Aaabbb L.A.
PAGE SENT
0
Power Failure List
A list of the jobs which were erased will be output if there is something wrong with the contents of the image
memory when the main power switch is turned ON after a power failure during Fax communication.
POWER FAILURE LIST
TX/RX
FILE NO.
044
045
MEMORY RECEPTION
FILE NO.
029
PC JOB
FILE NO.
049
050
TIME
: 01-28-'04 17:53
FAX NO.1
: 2131234567
FAX NO.2
: 2131235678
NAME
: Aaabbb L.A.
FUNCTION
POLLING RX
MULTI TX
FUNCTION
FUNCTION
SINGLE TX
MULTI TX
6
131
6
132
6.PRINTING LISTS AND REPORTS
7. REGISTERING AND
SETTING ITEMS
1. SETTING THE INITIAL TRANSMISSION MODE ..............................................................134
2. REGISTERING THE TERMINAL ID ..................................................................................136
3. SETTING THE RECEPTION MODE..................................................................................140
4. 2ND LINE BOARD (OPTIONAL) INSTALLATION .............................................................142
5. SETTING RX PRINTING ...................................................................................................146
Setting RX Printing.............................................................................................................146
Setting Duplex Printing ......................................................................................................148
Setting the Rotate Sort (Alternation) ..................................................................................150
6. SETTING RECOVERY TRANSMISSION ..........................................................................152
7
133
1. SETTING THE INITIAL TRANSMISSION MODE
Set the initial settings for the original transmission conditions and transmission type.
When you send an original without changing the original conditions and transmission mode settings, the
original is sent with the initial setting values.
- Resolution:
STANDARD, FINE, U-FINE
- Image quality mode:
TEXT, TEXT/PHOTO, PHOTO
- Exposure:
AUTO, MANUAL (adjustable in 11 steps)
- Transmission type:
MEMORY TX, DIRECT TX
- TTI recording (Setting is not available in all product markets):
ON, OFF
You can send originals appended with a terminal ID preset to your copier.
You can set this terminal ID in either of the memory TX or direct TX modes.
Entering the terminal ID "2.REGISTERING THE TERMINAL ID" Page 136
- RTI recording:
ON, OFF
You can print the received originals appended with time received and a remote Fax ID information (if
provided).
- ECM (Error Correction Mode):
ON, OFF "Variety of Optional Functions" Page 32
7
the [USER FUNCTIONS] button on
1 Press
the control panel.
the [USER] button to enter the user
2 Press
menu, and then press the [FAX] button.
134
7.REGISTERING AND SETTING ITEMS
3 Press the desired buttons for each item.
- The screen on the right shows the default setting.
- Press the [Next] or [Prev] button to switch the screens as
required.
- TTI setting is not available in all product markets.
4 Press the [ENTER] button.
7
135
2. REGISTERING THE TERMINAL ID
If you register the ID name in advance, you can print sender information on the leading edge of originals
that are transmitted and receiver information on the trailing edge of originals that are received.
- Details to register:
ID name (max. 20 characters)
ID number (max. 20-digit number)
Printing of international code (ON/OFF)
In compliance with FCC regulations (see "NOTICE TO USERS" Page 3), this facsimile places your
company‘s name, facsimile telephone number and date & time on the top of all transmitted documents. This
feature enables remote parties to easily identify your documents and the time of transmission.
(Example of how Sender Information is printed on originals received by the remote fax)
01-28-’04 15:08
FROM-Aaabbb
1234567890
T-069
P001/001
F-049
File number
Date sent
Remote Fax ID
(automatically attached) The entered remote Fax ID
If it is not entered, the telephone
number will be printed.
7
Sender’s
ID (Fax)
number
Number of pages
Pages sent/Total pages
Communication
number
Sender information is printed about 5 mm from the top edge of the transmitted original.
136
7.REGISTERING AND SETTING ITEMS
(Example of how Receiver Information is printed on originals you receive)
RECEIVED 01-28-’04 15:08
FROM-Cccddd
TO-Aaabbb
P001
Receiver’s
ID name
Date received
(automatically attached)
Remote Fax ID information
Number of pages
Pages sent
Receiver information is printed about 5 mm from the bottom edge of the received original.
the [USER FUNCTIONS] button on
1 Press
the control panel.
the [ADMIN] button, key in the
2 Press
administrator password (6 digits) and
7
press the [ENTER] button.
- See the [User Functions Guide] for the administrator password.
3 Press the [FAX] button.
137
2.REGISTERING THE TERMINAL ID (Cont.)
4 Press the [TERMINAL ID] button.
the [ID NAME] button and enter the
5 Press
ID name in the letter entry screen (up to 20
characters). When you have finished
entering the letters, press the [ENTER]
button.
- Entering letters, see the [Operator's Manual for Basic Function].
7
138
6 Press the [FAX NUMBER] button.
7.REGISTERING AND SETTING ITEMS
either the [YES] or [NO] button for
7 Press
adding the international code.
If you add the international code (your country/region code) in
advance, you can let the remote Fax know your country/region when
communicating overseas.
<Example> Registration by adding international code in the terminal
ID (234-567-8901).
+12345678901
If the area code starts from "0", "0" will be omitted.
International code
If you press the [YES] button in step 7, "+" is added automatically.
in the terminal number, and then
8 Key
press the [ENTER] button.
To enter a pause “-” (pause for approx. 30 seconds), press the
[MONITOR/PAUSE] button.
9
Specify the LINE 2 NUMBER in the same
way in specifying the FAX NUMBER (steps
6-8).
7
- The line 2 number can be set when the optional 2nd line board is
installed.
the settings. If they are correct,
10 Check
press the [ENTER] button to complete
entry.
- To change the settings, press the [ID NAME], [FAX NUMBER] or
[LINE2 NUMBER] button again.
139
3. SETTING THE RECEPTION MODE
Set reception mode such as the volume settings and line-related items.
- Reception mode
AUTO, MANUAL "2.RECEPTION SETTINGS" Page 55
- Monitor tone volume
Adjustable 0-7 steps (0: tone OFF)
The “monitor tone” refers to the line monitor tone when the [MONITOR/PAUSE] button is pressed.
- Reception completion tone volume
Adjustable 0-7 steps (0: tone OFF)
The reception “completion tone” refers to the tone made by the equipment upon printing a Fax reception.
It will be heard after each Fax reception has printed.
- Dial type (Line 1 /Line 2)
DP, MF (not available for the European version)
There are 2 types of telephone lines: Dial pulse lines (DP) and multi frequency lines (MF). Change the
telephone line setting to match the type of line you are using.
For example, when you first install the system or when you change the connected telephone line.
* The line 2 number can be set when the optional 2nd line board is installed.
the [USER FUNCTIONS] button on
1 Press
the control panel.
7
the [ADMIN] button, key in the
2 Press
administrator password (6 digits) and
press the [ENTER] button.
- See the [User Functions Guide] for the administrator password.
3 Press the [FAX] button.
140
7.REGISTERING AND SETTING ITEMS
4 Press the [INITIAL SETUP] button.
5 Press the desired buttons for each item.
- Press the [Prev] or [Next] button to switch the screens.
- The screen on the right shows the default settings.
- With the monitor tone volume, you can adjust the volume level
used when the [MONITOR/PAUSE] button on the control panel is
pressed.
- With the reception completion tone volume setting, you can adjust
the volume level of the Fax reception end of print tone.
- To adjust the volume, press the [ ] or [ ] buttons. Pressing the
[ ] button raises the volume, while pressing the [ ] button lowers
it (When a tone is set to “0”, there is no sound).
6 Press the [ENTER] button.
- The registered items can be confirmed in the administrator’s
Function List.
To print the administrator’s Function List, see the [User Functions
Guide].
7
There is no second screen to display the dial types for the European
version.
141
4. 2ND LINE BOARD (OPTIONAL) INSTALLATION
Installing the 2nd line board (option) allows simultaneous dual communications of transmission/reception
like transmission during reception and reception during transmission.
When the 2nd line is used, the following function setting and registration are required.
- Registering terminal ID "2.REGISTERING THE TERMINAL ID" Page 136
- Dial type setting
- Line-2 setting
* The 1st line takes precedence in the initial setting (not including the case in which LINE 2 is selected on
the LINE SELECT when you register remote Fax numbers into the address [Operator’s Manual for Basic
Function]). If you want the 2nd line to have priority in the initial setting, ask your service technician.
Dial Type Setting
the [USER FUNCTIONS] button on
1 Press
the control panel.
the [ADMIN] button, key in the
2 Press
administrator password (6 digits) and
press the [ENTER] button.
- See the [User Functions Guide] for the administrator password.
7
3 Press the [FAX] button.
142
7.REGISTERING AND SETTING ITEMS
4 Press the [INITIAL SETUP] button.
either of the [DP] or [MF] buttons
5 Select
for the dial type (line 2) setting
- Press the [Next] or [Prev] button to switch the screens as
required.
- DP, MF "3.SETTING THE RECEPTION MODE" Page 140
6 Press the [ENTER] button.
2nd Line Setting
7
When the optional 2nd line board is installed, its operation can be selected using the following procedure:
- Transmission/Reception
Both transmission and reception are available all the time.
- Reception only (24 hours)
The 2nd line is always standing by for reception.
- Reception only (timer)
Only reception is available during the specified period of time.
* Even during reception only, the specified line performs transmission if any line has been specified by the
options or address menu.
the [USER FUNCTIONS] button on
1 Press
the control panel.
143
4.2ND LINE BOARD (OPTIONAL) INSTALLATION (Cont.)
the [ADMIN] button, key in the
2 Press
administrator password (6 digits) and
press the [ENTER] button.
- See the [User Functions Guide] for the administrator password.
3 Press the [FAX] button.
7
4 Press the [LINE-2 MODE] button.
Transmission and Reception (TX/RX)
5 Press the [TX/RX] button.
6 Press the [ENTER] button.
144
7.REGISTERING AND SETTING ITEMS
Reception Only (24HR)
5 Press the [RX ONLY (24HR)] button.
6 Press the [ENTER] button.
Reception Only (TIMER)
5 Press the [RX ONLY (TIMER)] button.
- Key in the START time and END time.
- Press the [ ] or [ ] button to move the cursor.
- Time is displayed in the 24-hour system.
6 Press the [ENTER] button.
7
145
5. SETTING RX PRINTING
Setting RX Printing
Set print settings for originals received on the Fax that are to be printed.
2 print installations are available: discard printing and RX reduction printing.
- Discard Printing
ON (default setting):
When originals are up to 10 mm larger than the printing area; the part of the originals that extends beyond
the paper printing area is discarded.
OFF:
The received original is printed on 2 sheets of paper if its length exceeds the paper printing area.
* For the detail of DISCARD setting, contact your service technician.
- RX Reduction Printing
ON (default setting):
If the received original is longer than the recording paper, it will be vertically reduced to 90% to fit on the
installed receiving paper.
OFF:
The received original is printed on 2 sheets of paper if its length exceeds the paper printing area.
* Drawers can be set for received Fax printing only. See the [Operator’s Manual for Basic Function]. Be
sure to use LD, LG, LT, LT-R, A3, A4, A4-R or B4.
the [USER FUNCTIONS] button on
1 Press
the control panel.
7
the [ADMIN] button, key in the
2 Press
administrator password (6 digits) and
press the [ENTER] button.
- See the [User Functions Guide] for the administrator password.
3 Press the [FAX] button.
146
7.REGISTERING AND SETTING ITEMS
4 Press the [RX PRINT] button.
the [ON] or [OFF] button of the
5 Press
[DISCARD] and/or [REDUCTION], and
then the [ENTER] button.
- The registered items can be confirmed in the administrator’s
Function List. To print the administrator’s Function List, see the
[User Functions Guide].
7
147
5.SETTING RX PRINTING (Cont.)
Setting Duplex Printing
This printer setting determines whether or not to print received Faxes on both sides of the paper available
for Fax reception.
* Duplex printing is available only if the received original sizes and resolution are the same.
* When the paper has run out during duplex printing, the rest of the document is printed on another size
paper.
* When the received original is printed on 2 sheets of paper because it exceeds the printing area, the
duplex printing is not available.
* Documents received using the batch transmission function are printed on both sides of the paper as one
continuous document. Pay attention to the separation of the individual documents particularly those
consisting of an odd number pages.
the [USER FUNCTIONS] button on
1 Press
the control panel.
the [ADMIN] button, key in the
2 Press
administrator password (6 digits) and
press the [ENTER] button.
- See the [User Functions Guide] for the administrator password.
7
3 Press the [FAX] button.
4 Press the [RX PRINT] button.
148
7.REGISTERING AND SETTING ITEMS
the [ON] button for the duplex print
5 Press
function, and then press the [ENTER]
button.
- The registered items can be confirmed in the administrator’s
Function List. To print the administrator’s Function List, see the
[User Functions Guide].
Duplex printing direction differs depending on the received original
size.
1: Received LD, LG, LT, A3, A4, or B4-sized originals are printed
so that they can be bound along the long edge of direction.
2: Received ST, A5 or B5-sized originals are printed so that they
can be bound along the short edge of direction.
(1)
C
(2)
C
7
149
5.SETTING RX PRINTING (Cont.)
Setting the Rotate Sort (Alternation)
This printer setting determines whether or not to output each separate Fax job by rotated sort (90º)
alternately.
* Rotate Sort is available only for LT/A4-sized paper. Set the LT and LT-R, or A4 and A4-R drawers.
* If paper becomes empty during Rotate Sort, the rest of the document is printed on the remaining paper.
the [USER FUNCTIONS] button on
1 Press
the control panel.
the [ADMIN] button, key in the
2 Press
administrator password (6 digits) and
press the [ENTER] button.
- See the [User Functions Guide] for the administrator password.
3 Press the [FAX] button.
7
4 Press the [RX PRINT] button.
150
7.REGISTERING AND SETTING ITEMS
the [ON] button for the rotate sort
5 Press
function, and then press the [ENTER]
button.
- The registered items can be confirmed in the administrator’s
Function List. To print the administrator’s Function List, see the
[User Functions Guide].
7
151
6. SETTING RECOVERY TRANSMISSION
Setting the document-holding-time for retaining a document in memory using the Recovery Transmission
function.
the [USER FUNCTIONS] button on
1 Press
the control panel.
the [ADMIN] button, key in the
2 Press
administrator password (6 digits) and
press the [ENTER] button.
- See the [User Functions Guide] for the administrator password.
3 Press the [FAX] button.
7
4 Press the [RECOVERY TX] button.
152
7.REGISTERING AND SETTING ITEMS
the document-stored time with
5 Change
the [ 1H] or [24H ] button, and press
the [ENTER] button.
- The document-holding time can be changed in 1 hour increments.
7
153
7
154
7.REGISTERING AND SETTING ITEMS
8. TROUBLESHOOTING
1. WHEN THE FOLLOWING MESSAGES APPEAR.............................................................156
2. TRANSMISSION TROUBLE..............................................................................................157
3. RECEPTION TROUBLE ....................................................................................................158
8
155
1. WHEN THE FOLLOWING MESSAGES APPEAR
When the following messages appear on the touch panel, press the [FUNCTION CLEAR] button to clear
the error message and perform the appropriate remedy for the error.
For details of messages not listed below, see the [Operator’s Manual for Basic Functions].
Message
8
156
Cause
Remedy
Memory overflow
Memory overflowed when
scanning documents to the
memory.
Either wait for memory to be cleared, or
check the jobs and delete reserved jobs to
clear memory.
Communication error
Communication error occurred
during direct TX.
Retry communications.
Job reservation full
The number of reserved jobs
exceeded 100.
Either wait for job reservations to be
completed, or check the jobs and delete
reserved jobs.
Job memory full
The total number of destinations
for outgoing call jobs exceeded
1,000.
Either wait for outgoing call jobs to be
completed, or check the jobs and delete
reserved jobs.
Sorry not possible
On-hook or direct TX was
Wait for communications to end and retry
attempted during communications. communications.
Not allowed now
Further polling transmission
reservation was attempted even
though polling transmission was
already reserved.
Either wait for polling transmission jobs to
be completed, or check the jobs and delete
reserved jobs.
Too Many Tel # Digits
128 digits or more were registered
for a chain dial communication.
Confirm the number of digits dialed and
register the numbers again.
8.TROUBLESHOOTING
2. TRANSMISSION TROUBLE
Check the following points if you are having trouble sending documents.
If you cannot rectify the problem with the points below, or the problem is not listed below, call service for
assistance.
Trouble
Check Point
“TRANSMIT” is not displayed
even if the [START] button is
pressed.
- Did you replace the handset before you pressed the [START]
button? When you are making a call on the handset to send a Fax,
do not replace the handset until you press the [START] button.
- Is the modular cord disconnected?
- Is the power plug unplugged from the power outlet?
- Is the telephone line type set correctly?
- Can you receive telephone calls?
- Is there any problem at the remote Fax? Check this with the party
trying to receive the original.
Originals are fed diagonally.
- Are the document feeder slides adjusted to the width of the original
that you are sending?
- Does the original that you are sending match the conditions of the
original that is available for sending?
- Is the originals holder extended?
2 originals are fed together.
- Have you placed more than the maximum number of originals that
can be placed at one time? (13-22 lb. or 50-80 g/m2: 100 originals,
or stacked height of originals 16 mm or less)
- Does the original that you are sending match the conditions of the
original that is available for sending?
- Have you pushed the originals into the feeder too hard?
- Is the originals holder extended?
The original is not being printed
on the paper of the remote Fax
even though it has been sent.
- Was the original placed correctly facing up?
Black lines are shown in the
image that was sent.
- Is the scanning area of the Reversing Automatic Document Feeder
clean? Clean it with a soft cloth.
Originals are not sent even if
operations are carried out
normally.
- Is the remote Fax compatible with your system? This system
supports G3 communications but not G2 or G4 communications.
Originals cannot be sent
overseas.
- Specify Quality TX and resend. "4.SETTING THE TRANSMISSION
CONDITIONS" Page 32
8
157
3. RECEPTION TROUBLE
Check the following points if you are having trouble receiving documents.
If you cannot rectify the problem with the points below, or the problem not listed below, call service for
assistance.
Trouble
Check Point
Originals cannot be received
even if the [MONITOR/PAUSE]
button is pressed, “RECEIVE” is
displayed and the [START]
button is pressed.
- Did you wait for the bell to ring before you picked up the handset?
- Did you replace the handset before you pressed the [START]
button? When you answer a call on the handset to receive a Fax, do
not replace the handset until you press the [START] button.
- Is the modular cord disconnected?
- Is there a problem at the remote Fax? Check this with the party
trying to send the original.
Paper is not output.
- Is the copier out of paper?
The received original is printed
dark and is illegible or black
stripes are printed on the
original.
- Is the original being sent a dirty copy? Check this with the party
trying to send the original.
- Is the trouble due to a problem or operation error at the remote Fax?
Check this with the party trying to send the original.
Paper is output but not printed.
- Is there enough toner?
- Is the original placed correctly on the remote Fax? Check this with
the party trying to send the original.
Paper often jams.
- Is the paper drawer size setting correct?
- Is the paper drawer properly inserted?
- Is the specified paper type being use?
8
158
8.TROUBLESHOOTING
9. SPECIFICATIONS
1. MAIN SPECIFICATIONS ...................................................................................................160
9
159
1. MAIN SPECIFICATIONS
Main Specifications
Model Name
GD-1150 (For FC-3511/4511, DP-3520/4520, DP-2320/2820)
Size of Original
(North America)
LD, LG, LT, LT-R, ST, ST-R, COMP
Size of Original
(European)
A3, A4, A4-R, A5, A5-R, B4, B5, B5-R, FOLIO
Recording Paper Size
(North America)
11” x 17” (LD), 8.5” x 14” (LG), 8.5” x 11” (LT), 5.5” x 8.5” (ST),
10. 1/8” x 14” (COMP)
Recording Paper Size
(European)
297 mm x 420 mm (A3), 210 mm x 297 mm (A4), 148 mm x 210 mm (A5),
257 mm x 364 mm (B4), 182 mm x 257 mm (B5), 210 mm x 330 mm
(FOLIO)
Compatibility Communication
Modes
Exclusive Mode, ECM, G3
Communication Resolution
Horizontal: 8 dots/mm, 16 dots/mm, 300 dots/inch
Vertical: 3.85 lines/mm, 7.7 lines/mm, 15.4 lines/mm, 300 dots/inch
9
Transmission Rate
33,600/31,200/28,800/26,400/24,000/21,600/19,200/16,800/14,400/
12,000/9,600/7,200/4,800/2,400 bps
Encoding Systems
JBIG/MMR/MR/MH
Printing Method
Laser electronic printing
Memory Capacity
Transmission/Mailbox: 240 MB (HDD) Reception: 120 MB (HDD)*1
Unit Type
Desktop type, transmitting/receiving dual type
Applicable Network
Public Switched Telephone Network (PSTN)
*1.For hard drives, MB means 1 million bytes. (Total hard drive accessible capacity may vary depending on operating
environment.)
When the total time that the power is turned off for 12 hours a day becomes about 5 years, the battery will
be dead. If the battery is run down, ask your service technician. (Repair and replacement will be charged.)
* Specifications and appearance are subject to change without notice in the interest of product
improvement.
* If trouble occurs, call service for assistance. (See the [Operator’s Manual for Basic Function])
Options
2nd line board......GD-1160NA (North America)
......GD-1160EU (Europe)
160
9.SPECIFICATIONS
INDEX
Numerics
2ND LINE BOARD (OPTIONAL)
INSTALLATION ............................................... 142
2nd Line Setting .............................................. 143
A
ABOUT ORIGINALS ......................................... 27
Acceptable Size of Paper .................................. 58
ACCESS button ................................................ 17
Address Book Entry .......................................... 39
Address book information ............................... 108
Address Dialing ................................................. 24
Address Registration from Send/
Receive Log ...................................................... 66
Automatic duplexer ...............................12, 13, 14
Automatic reception .................................... 54, 55
AUTOMATICALLY PRINTING LISTS &
REPORTS ........................................................ 111
B
Batch Transmission ........................................... 25
Black toner ........................................................ 12
Connecting the cables .......................................20
Control Panel ................................. 12, 13, 14, 16
COPY button .....................................................16
D
DELAYED TX RESERVATION ................... 25, 96
Deleting a Mailbox .............................................84
DESCRIPTION OF EACH COMPONENT .........12
Dial type (Line 1 /Line 2) ..................................140
Dial type Setting ..............................................142
DIGITAL KEYS ..................................................17
Direct Entry with Digital Keys .............................38
Direct Transmission ...........................................24
Direct transmission report ........................ 111, 114
Direct TX ............................................................32
Discard Printing .................................. 58, 60, 146
Disclaimer Notice ...............................................10
Drawers ................................................ 12, 13, 14
Dual Access .........................................................8
Duplex Printing ................................................149
Bulletin Board Box ............................................ 79
E
ECM ...................................................................32
Bypass tray ...........................................12, 13, 14
e-FILING button .................................................16
Body .................................................................. 33
ENERGY SAVER button ....................................17
C
Canceling (Deleting) a Document from a
Mailbox (Local hub) ........................................... 90
Canceling a Recovery TX ................................. 99
Canceling Direct Transmission
(during Scanning) .............................................. 71
Canceling Reserved Memory Transmissions .... 69
CANCELING TRANSMISSIONS ...................... 68
Canceling Transmissions
(during Memory Transmission) ......................... 70
Canceling Transmissions
(during Scanning) .............................................. 68
Error Code Table .............................................109
ERROR lamp .....................................................17
error message .................................................156
Exposure ...........................................................32
F
FAX button .................................................. 16, 26
FEATURES OF e-STUDIO3511/4511/350/450/
230/280 FAX ........................................................8
Front cover ................................................. 13, 14
CHAIN DIAL COMMUNICATION ................ 25, 94
G
Group Entry ................................................ 24, 40
Checking Reserved Transmissions ................... 62
Group numbers information .............................108
CHECKING TRANSMISSION RESULTS ......... 62
CLEAR button ................................................... 17
Clearing and Canceling the Function
Selected ............................................................ 19
H
How to Send a Document Using
Offramp Gateway .............................................103
Color toner (Cyan/Magenta/Yellow) .................. 12
I
Image Quality Mode ..........................................32
Confidential Box ................................................ 79
INDEX
Confirming the Destinations .............................. 46
161
INDEX (Cont.)
Inner tray ...............................................12, 13, 14
O
Off-hook Transmission ................................ 24, 51
ITU Mailbox list ....................................... 108, 110
OFFRAMP GATEWAY .....................................102
Individual polling RX ......................................... 78
ITU-T MAILBOX ................................................ 79
On-hook Transmission ................................ 24, 50
ONRAMP GATEWAY .......................................100
J
JBIG ENCODING SYSTEMS ............................. 8
JOB STATUS button ......................................... 17
L
Line ............................................................. 32, 33
Lists/Reports Samples .....................................119
M
MAILBOX (ITU-T COMPATIBLE) ...................... 79
Mailbox / Relay Box Report
(Manually Output) ........................................... 123
Mailbox Reception ...................................... 54, 92
Options ............................................................160
Original ..............................................................27
Original scale ........................................ 12, 13, 14
Original Scanning Range ............................ 27, 28
Original Size ............................................... 27, 32
Other Transmission ...........................................50
P
Paper Priority when there is no Same Size
Paper .................................................................59
POLLING COMMUNICATION ...........................77
Polling Reception ........................................ 54, 78
Mailbox Transmission ................................. 25, 79
Polling Report (Automatically Output) .............127
Polling report ........................................... 111, 114
Main Components ............................................. 12
Polling Transmission ................................... 24, 77
MAIN SPECIFICATIONS ................................ 160
power failure ........................................................9
Manual Reception .................................54, 55, 56
Power Failure List ............................................131
MANUALLY PRINTING LISTS & REPORTS .. 108
Power failure list .............................................. 111
Memory Transmission ................................. 24, 47
Memory transmission report ....................111, 114
Memory Transmission Report
(Automatically Output) .................................... 124
Memory TX ....................................................... 32
Message Area ................................................... 18
Model Name .................................................... 160
Modifying the Relay Mailbox ............................. 85
Monitor tone volume ....................................... 140
MONITOR/PAUSE button ................................. 17
Multi Transmission Report
(Automatically Output) .................................... 126
Multi-Address Relay Mail .................................. 79
162
Optional Equipment ...........................................15
Mailbox reception report ..........................111, 117
Mailbox Reception Report
(Automatically Output) .................................... 128
Memory Reception ............................................ 54
INDEX
Operator’s Manual Pocket .......................... 13, 14
Power switch ........................................ 12, 13, 14
Precautions for Using the Reversing
Automatic Document Feeder .............................30
PREFACE ............................................................7
PREPARATION FOR TRANSMISSION ............26
PRINT DATA/MEMORY RX/
FAX communication ...........................................16
Printing a Document from a Mailbox
(Local Hub) ........................................................87
Printing ITU MAILBOX List .............................. 110
PRINTING LISTS AND REPORTS ..................107
Printing Reservation List .................................. 110
Printing Transmission/Reception Journals ......108
PRIORITY TRANSMISSION .............................76
Multi-address Transmission ....................8, 24, 45
Priority Transmission .........................................24
Multi-polling RX ................................................. 78
Multi-transmission report ..........................111, 114
Q
Quality TX ................................................... 32, 33
N
NOTICE TO USERS ........................................... 3
R
Reception completion tone volume .................140
Reception journal ............................ 108, 111, 112
Reception Journal (Manually and Automatically
Output) ............................................................ 121
RECEPTION MODES ....................................... 54
Reception Only (24HR) ........................... 143, 145
Reception Only (TIMER) ......................... 143, 145
RECEPTION SETTINGS .................................. 55
RECEPTION TROUBLE ................................. 158
Setting of the Reception Mode ..........................55
Setting Originals ................................................29
SETTING RECOVERY TRANSMISSION ........152
SETTING RX PRINTING .................................146
Setting RX Printing during Default Setup ..........58
Setting the (transmission/reception) Journal
Output and its Number ..................................... 112
RECOVERY TX ................................................ 98
Setting the Communication Report Output ...... 114
SETTING THE INITIAL TRANSMISSION
MODE ..............................................................134
Redialing ........................................................... 25
Setting the Lists and Reports Output ............... 112
Registering and Setting Items ......................... 133
Setting the Reception List Output .................... 117
REGISTERING THE TERMINAL ID ............... 136
RELATIONSHIP BETWEEN ORIGINAL AND
PAPER .............................................................. 58
SETTING THE RECEPTION MODE ...............140
Recovery Transmission ..................................... 24
Relay destination transmission report ......111, 114
Relay originator transmission report ........111, 114
Relay station transmission report .............111, 114
Relay Transmission End Terminal Report
(Automatically Output) .................................... 130
Relay Transmission Originator Terminal Report
(Automatically Output) .................................... 128
Relay Transmission Relay Station Report
(Automatically Output) .................................... 129
Reservation List ...................................... 108, 110
Reservation List (Manually Output) ................. 122
Resolution ......................................................... 32
Retrieving a Document from a Mailbox
(Remote Hub) ................................................... 92
Reversing automatic document feeder ............. 15
ROTATE SORT printing .................................. 150
RTI recording .................................................. 134
RX Reduction Printing .........................59, 60, 146
S
SAVE AS FILE ................................................ 105
Setting the Rotate Sort (Alternation) ................150
Setting the Scanning Conditions for Each
Page ..................................................................36
SETTING THE TRANSMISSION
CONDITIONS ....................................................32
Setting up a Mailbox for Confidential and
Bulletin Board Communication ..........................80
Setting up a Relay Box with E-mail Address ...101
Setting up the Relay Mailbox .............................82
SPECIFYING THE REMOTE FAX ....................38
START button ....................................................17
STOP button ......................................................17
Storing a Document in a Confidential and
Bulletin Board (Local Hub) Mailbox ...................88
SUB/SEP, SID/PWD ..........................................33
Subject ...............................................................33
Switching to the Fax Mode ................................26
T
TEMPLATE button .............................................16
terminal ID .......................................................136
Toner ........................................................... 13, 14
Search Address ................................................ 42
TOUCH PANEL ....................... 12, 13, 14, 17, 18
Touch panel contrast adjustment
volume .................................................. 12, 13, 14
Searching Address Using LDAP Server ........... 44
Touch-key Area ..................................................18
SCAN button ..................................................... 16
Searching by Address (Search Address) .......... 42
Transmission and Reception (TX/RX) .... 143, 144
Transmission journal ........................108, 111, 112
Transmission Journal
(Manually and Automatically Output) ............... 119
Searching by ID Number ................................... 41
SENDING 2-SIDED ORIGINALS
(2-SIDED SCANNING) ..................................... 74
Sending a Document to a Mailbox
(Remote Hub) ................................................... 91
TRANSMISSION TROUBLE ...........................157
Setting Duplex Printing ................................... 148
Transmission Type .................................... 32, 134
INDEX
Transmission Report (Automatically Output) ...125
163
INDEX (Cont.)
TROUBLESHOOTING .................................... 155
TTI recording ................................................... 134
U
Used toner bag ........................................... 12, 13
USER FUNCTIONS button ............................... 16
Using Recovery TX ........................................... 98
V
Variety of Optional Functions ............................ 32
W
When a Power Failure Occurs ............................ 9
When Controlling the Use of the Copier with
Department Codes ............................................ 26
When Setting Originals on the Glass ................ 29
WHEN THE FOLLOWING MESSAGES
APPEAR ......................................................... 156
When Using the Reversing Automatic
Document Feeder ............................................. 31
INDEX
164
Printed in China
GD-1150
OME030013C0
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