Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS

Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
CONVERSION GUIDE
Write-Up CS, Trial Balance CS, and
Engagement CS to Accounting CS
Introduction and conversion overview........................................................................................................... 1
Pre-conversion considerations and recommendations ................................................................................. 2
Custom conversion procedure ...................................................................................................................... 5
Conversion screens within the wizard........................................................................................................... 6
Batch import procedure ................................................................................................................................. 9
Post-conversion considerations and setup steps ....................................................................................... 10
Type and destination of data transferred during conversion....................................................................... 13
Payroll-related data transferred during data conversion ............................................................................. 23
Engagement-related data transferred during data conversion ................................................................... 33
Data that is not transferred (from Write-Up CS or Trial Balance CS) ........................................................ 36
Data that is not transferred (from Engagement CS) ................................................................................... 38
Verifying your converted data ..................................................................................................................... 40
If you encounter problems........................................................................................................................... 40
Help and Support ........................................................................................................................................ 41
Introduction and conversion overview
The CS Professional Suite® Accounting Conversion wizard available from the File > Import menu in
Accounting CS® provides two different methods to import data files from Creative Solutions Accounting™
(CSA).
•
The batch conversion allows you to convert a limited amount of data for multiple client records
in a batch. A large amount of additional setup is required following this method of conversion.
•
The custom conversion is the recommended method. It converts a single client at a time and
provides you with far more control over client details and requires only a small amount of
additional setup after the conversion.
This guide explains the procedures for both methods of importing your data files and specifies where your
imported CSA data appears within Accounting CS after the import.
Important!: Before you convert your data, we strongly encourage you to thoroughly read both this entire
document and the Transitioning from CSA to Accounting CS services topic in our Help & How-To Center.
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
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Objective
The overall objective of the CS Professional Suite Accounting Products Conversion wizard is to provide a
comprehensive conversion of client data from Write-Up CS,® Trial Balance CS,® and Engagement CS® in
CSA to Accounting CS. However, due to differences in processing calculations and data structures
between CSA and Accounting CS, some data cannot be imported. Therefore, you should not expect to
exactly duplicate results from CSA using the imported data without adding or modifying the appropriate
data in Accounting CS. The specific items that cannot be imported and conversion exceptions are listed in
the sections of this document entitled Data that is not transferred (from Write-Up CS or
Trial Balance CS), starting on page 36, and Data that is not transferred (from Engagement CS), starting
on page 38.
Important! Included in this guide is information covering the conversion of after-the-fact payroll data
from Write-Up CS. If you are preparing to import data from Payroll CS® for live payroll processing in
Accounting CS Payroll, please refer to the PDF guide called Conversion Guide: Payroll CS to
Accounting CS Payroll.
Pre-conversion considerations and recommendations
When preparing to import your client data from CSA to Accounting CS, please review the following
considerations and recommendations before starting the actual conversion process.

We recommend that you import a smaller, easy-to-process client first. This will help you to become
familiar with the conversion options in Accounting CS.

If the Chart of Account’s mask contains a decimal followed by one or more Cs, the mask is imported
as one segment in Accounting CS.

Some data items that exist in CSA are not imported because there are no specific matches in
Accounting CS.

Some data items within Accounting CS do not exist within CSA and, therefore, the default values in
Accounting CS are used.

Some data items not included in the conversion process at this time may be made available for
conversion with a subsequent release of Accounting CS.

Wrapped up engagements from Engagement CS are imported as finalized engagement binders in
Accounting CS Workpapers.

The integration between Accounting CS Workpapers and Microsoft® Word and Microsoft Excel® is
designed for specific versions of Microsoft products. While the integration may operate properly with
different versions of Microsoft Office, the results you would receive in those circumstances may not
be desirable. Please note that only the following versions of Microsoft Office are supported by the
conversion program, and these requirements apply to each workstation that will be running the
conversion.

Microsoft Office 2007

Microsoft Office 2010
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Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
Prior to converting the client data
Pre-conversion steps in CSA

Payroll tax liabilities for tax forms are check-based in CSA and are not imported to Accounting CS.
We recommend that you process tax forms in CSA and import at the end of the tax period. Override
the amounts in Accounting CS if they are needed for tax forms.

Ensure that each CSA client for whom you are importing data is in their latest payroll and general
ledger processing periods. Note that a GL processing period may not have been specified for some
payroll-only clients.

Open the Chart of Accounts window in CSA, choose Edit > Verify Accounts, and fix any issues that
are indicated.

Complete and finalize all open bank reconciliations up to the latest period. Any in-transit items will
need to be entered as Initial Open Items in Accounting CS.

Add checkbook(s) for the client prior to importing to represent any GL accounts to which checks or
deposits have been balanced.

Compact your client data before importing. From the CSA main window, choose Help > Repair. In the
Repair dialog, select the client you are preparing to import , and then click the Compact button.

If you’re importing data for an after-the-fact payroll client, compact your global database. In CSA,
choose Help > Repair, click the Miscellaneous tab, and then click the Compact Global Database
button.

If you’re importing an after-the-fact payroll client, run the CSA utility to change the case of
descriptions for payroll-related data (including checkbook names, payroll items, or departments).
Choose Help > Repair, click the Miscellaneous tab, and then click the Repair Case of Descriptions
button. If any payroll items are listed in the diagnostic message as missing from the global data, be
sure to add them to the global database before importing.

In CSA, run the Accounting CS Conversion Report for clients that you plan to import. Choose Utilities
and select Accounting CS Conversion Report. The report will look at various areas of payroll
information in the selected clients to aid you in identifying and addressing any concerns before you
begin the import process.

If you are converting client data from Engagement CS, restore any archived engagements that you
would like to convert for the client by choosing File > Archive > Restore in Engagement CS.
Note: We recommend keeping wrapped up and archived engagements in Engagement CS plus a
static electronic copy. Because of the difference between the two products, some data may not
convert completely, and keeping historic data in Engagement CS ensures data integrity.

If the option to compress/secure engagement data is marked in the Help > Repair dialog in CSA,
clear that option and then open and close each client prior to converting.
Pre-conversion steps in Accounting CS

Review the security settings in Accounting CS that are related to import and conversion processes.

If you have clients that must pay local, municipal or school district taxes, it is best to set up the tax
agents in Accounting CS prior to starting any imports or conversions. This will enable you to map the
local tax vendors to the tax agents during the conversion.

If you are converting client data from Engagement CS, create staff logins for all users that exist in
Creative Solutions Accounting. You will need to map the staff during the conversion process. Please
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
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note that assignments to staff who are no longer set up in Engagement CS will convert as
unassigned.
Additional conversion information
Employee earnings data

Earnings information is imported for the client’s latest payroll year only.

Earnings information is not imported for employees with addresses that are considered to be
incomplete or invalid.

The Client and Employee Address Mapping screen within the conversion wizard alerts you about
incomplete or invalid addresses. You will have the opportunity to edit the addresses displayed for
accurate setup within Accounting CS. Addresses that appear in this screen are either invalid or have
missing information. For example:

The ZIP code does not correspond with the city/state information.

The city is not recognized by the application. (For example, the application may not recognize Mt.
Pleasant but it does recognize Mount Pleasant.)

Multiple school districts or municipalities are found for the street/city/state/ZIP combination found
in the employee record or work location.

Multiple counties are found for the street/city/state/ZIP combination found in the employee record
or work location in AL, IN, KY, MD, or TX, which are states that require the county to be specified
for tax calculations or for payroll tax forms.

The street address found on the employee record or for a work location in AL, CA, CO, IN, KY, MD,
MI, MO, NJ, NY, OH, PA, TX, or WV is used to assist in the verification and determination of
counties/school districts/municipalities.

An employee set up as an Independent Contractor in CSA can be imported under the following
conditions:


The employee record includes only pay items set up with the 1099 item type that flows to Form
1099-MISC, box 7. (Any pay items set up with a 1099 item type other than that are not imported.)

Earnings data and payroll checks include withholdings only for federal, state, or local taxes.
(Deduction items are imported for Independent Contractors.)
Employees who work in an office/location other than the client’s main office need to be associated
with the proper office for appropriate taxing. Be sure that, within CSA, each employee has been set
up for a payroll department that can be linked specifically to their work location. To create additional
work locations and match a payroll department to that work location, you will need to perform
the custom conversion.
Vendor data
Payroll agent vendors that were set up as in CSA using G/L Account triggers need to be linked to the
appropriate deduction item in Accounting CS. To do that, select the vendor in the Agent field during the
setup of the deduction items in Accounting CS.
Multiple business locations
For clients with more than one business location, setup information for each of those locations is needed
for proper conversion of earnings. For these clients, we recommend that you import the client data
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Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
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via custom conversion. To enter information for any additional work locations for the client, click the Add
Locations button on the Client Setup - Payroll screen during the conversion. In addition, any employees
who work in one of those locations should be set up in a payroll department that can be linked specifically
to the appropriate work location. For a client with multiple work locations and with unemployment
earnings information being imported for multiple states, the Do not combine state unemployment
checkbox is marked on the Payroll Taxes tab of the Setup > Clients screen in Accounting CS.
Multi-state data
For a client that performs courtesy withholding for any state or locality different from the client’s main
address, additional setup information may be needed in Accounting CS following the conversion to
ensure proper taxation. On the Payroll Taxes tab of the Setup > Clients screen, mark the Client has
nexus in this state checkbox for states in which courtesy withholding is performed. For courtesy
withholding at the local level, click the Local button and mark the Nexus checkbox for the local
withholding’s tax agent.
Financial statements
After you have already completed the conversion of client data from CSA to Accounting CS, you can
begin importing financial statements for the client using the conversion wizard. For details, refer to the
PDF guide entitled Conversion Guide: CSA Financial Statement Files from CSA to Accounting CS.
Custom conversion procedure
We highly recommend that you perform the custom conversion rather than the batch conversion. The
custom conversion converts a single client at a time and provides you with far more control over client
details and requires only a small amount of additional setup after the conversion.
Use the following steps to import existing CSA client data into Accounting CS using the conversion
wizard.
1. Open Accounting CS by clicking the
screen.
shortcut icon on your desktop or in the Virtual Office CS®
2. Choose File > Import > CS Professional Suite Accounting Conversion.
3. On the Source Data screen, the default location is displayed for the Creative Solutions Accounting
system (global) data files (as specified in the Setup > File Locations dialog in Accounting CS).

The default location for a CSA installation on your local drive or on your firm’s network is
X:\Wincsi\CSASys (where X represents the letter of the drive where CSA has been installed).

The default location for a CSA installation in Virtual Office CS is Y:\CSASys (where Y represents
the drive where CSA has been installed).

Changing the location within the Source Data screen is considered a one-time override of the
default location and the change is not saved.
Note: Although network drives are not automatically mapped in the Virtual Office CS environment,
you can still access them by entering \\client\T$ in the appropriate dialog (where T represents the
network drive mapping).
4. On the Source Data screen, the default location is displayed for your CSA client data files (as
specified in the Setup > File Locations dialog in Accounting CS).
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
The default CSA data location for a local or network installation is X:\Wincsi\CSAData (where X
represents the letter of the drive where CSA has been installed).

The default CSA data location in Virtual Office CS is Y:\CSAData (where Y represents the drive
to which CSA has been installed in the Virtual Office CS environment).

Changing the location within the Source Data screen is considered a onetime override of the
default location.
5. Select the Clients option and mark the Perform a custom conversion (Recommended) checkbox.
Because you will be making selections that are specific to each client, you will be able to import only
one client at a time when using the custom conversion. Click Next.
6. On the Source Data – Clients screen of the conversion wizard, select the client(s) whose data you
would like to import. Click Next to continue.
7. On the Source Data – Modules screen, by default all data types are selected for conversion. Clear the
checkboxes for the types of data that you do not wish to import for the selected client(s) and click
Next.
8. If you marked the option to convert Engagement Binders, the Data Mapping – Staff screen opens
next. Map each CSA staff to the corresponding staff in Accounting CS. (If there are no corresponding
staff in Accounting CS, cancel the conversion, record the missing staff information in the Setup > Firm
Information > Staff screen within Accounting CS, and then restart the conversion.)
9. Follow the instructions within the screens of the wizard, clicking Next when you are finished with each
screen.
Note: During the conversion of data from Engagement CS, for some Microsoft Word or Excel workpapers
the program may prompt you to save changes to a temporary file. If so, click No to continue with the
conversion. You may also see messages about the Microsoft Office Excel – Compatibility Checker. If so,
click Continue to proceed with the conversion process.
Conversion screens within the wizard
Depending on the options selected on the Modules screen, certain screens listed below may not be
applicable for the selected client and so would not appear.

Client Setup – Accounting Information. Specify the GL account to use for undistributed items. If
the field is left blank, the default account 999 is used without regard to the Chart of Account mask. If
you choose a GL account here and want to change it after the conversion, you can do so in the
Setup > Clients screen.

Client Setup – Account Mask. You may change the position of the segments in the account mask
by clicking the up or down buttons on the screen. In addition, you may add a separator after each
segment if one does not already exist, or you may change the separator if one does exist. (Note that
you can change the mask segments and separators from the Setup > Clients screen in Accounting
CS after the conversion has been completed.

Chart of Accounts – Classification. In Accounting CS, each GL account needs to be assigned to a
classification code and (optionally) subcode to designate the account type. If data from Trial
Balance CS is included for the client, choose whether to assign classification codes based on account
groups or on a grouping schedule. Verify and, if necessary, change the default mapping of CSA
account groups or grouping schedules to the classification codes and subcodes used in
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Accounting CS. (Note that you can change information for individual accounts and to the overall
mappings in Accounting CS after the conversion has been completed.) Click Next.


Client Setup – Payroll.

Additional locations. If you used payroll departments in CSA to designate work locations, click
the Add Location button to add those locations. You can map the CSA payroll departments to the
locations in the Payroll – Departments screen later in the conversion.

Processors. Select a primary and secondary processor for the client by selecting the staff
member name from the drop-down list.

Default time entry method. Choose the method to use for entering time information for the client
in Accounting CS and the source of that information.

Default Check output Choose the method by which you will provide checks to this client.
Client and Employee Address Mapping. Accounting CS calculates taxes based on client and
employee addresses, so it’s very important to ensure that all address information is accurate.
Addresses in CSA are listed on this screen if any of the following situations apply.

An address is incomplete – The conversion is unable to determine the exact county or school
district, for example.

An address is not recognizable – For example, Mt. Pleasant may not be recognized, while Mount
Pleasant would be recognized.

An address is inaccurate – For example, the ZIP code is not correct for the street/city/state
entered.
a) Click the View Address Diagnostics button to preview a diagnostic report that lists information
from the initial address validation attempt.
b) For each address listed in the report and the grid, make the appropriate changes in the Address
fields, using the Lookup field for address verification.
c) Click the Update button to move to the next incomplete or invalid address and repeat until all
addresses are validated.
Note: Earnings may not be imported for employees for whom addresses are left as incomplete or
invalid.
10. Payroll – Vendors. Select one of the following vendor type options for each of the CSA vendors
listed. This mapping process allows for the conversion of 1099 transactions and eliminate duplicate
vendors for tax purposes.

Trade Vendor. A CSA vendor not associated with payroll and that does not receive a 1099 at the
end of the year (e.g., the electricity company).

Payroll Agent. A CSA vendor to which non-tax payroll amounts are paid (e.g., a 401(k) vendor or
a medical insurance agent). Also select the appropriate payment schedule for this agent.

Firm Vendor. A CSA vendor set up to receive payment for services from your client.

1099 Recipient. A CSA vendor set up solely for the preparation of a 1099 information return
(e.g., a lawn service vendor, or independent contractor).

Tax Agent. A CSA vendor to which taxes are paid. Tax agencies already set up within
Accounting CS are listed by name; you need to map the vendor to the appropriate tax agent
name by selecting it from the drop-down list. Also select the appropriate deposit schedule for this
tax agent.
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
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
Do Not Convert.
Click Next to continue.

Payroll – Departments CSA uses departments to represent physical locations, GL departments, job
descriptions or a combination of these. In contrast, Accounting CS uses departments to represent
profit centers or divisions that are accountable for the management of their own revenues or
expenses.


Payroll Department Concept. Mark the checkboxes to specify how payroll department
information should be converted.

Locations. Available only if you added one or more locations for the client in the Additional
Locations dialog from the Client Setup – Payroll screen earlier in the conversion. Mark this
checkbox to select a location for each payroll department listed in the grid.

Departments. Mark this checkbox to select a corresponding Accounting CS department for
each payroll department listed in the grid.

Employee Template / Job Description. Mark this checkbox to convert employee
information and earnings history without any department designation.
Department Mapping. If applicable for this client, select the corresponding location and/or
department to use in Accounting CS..
Note: No departments are imported if Employee Template/Job Description is selected.

Payroll – Payroll Items. If you have set up payroll items for an existing Accounting CS client or client
template, you can select that client as your mapping client and then map each payroll item to the
appropriate Accounting CS payroll item. Because tax jurisdiction assignments are handled
automatically within Accounting CS , withholding items are not imported.
Notes

Unlike in CSA, payroll items in Accounting CS are client-specific, not global. The application will
convert only those CSA payroll items that are used for the employees of the client you are
converting.

The application does not convert any withholding items because Accounting CS calculates taxes
based on client and employee addresses.

Jurisdiction-specific payroll items are not necessary in Accounting CS. You can combine multiple
CSA payroll items (such as Wages – MI and Wages – OH) into a single Accounting CS item
(such as Wages) by selecting the same Accounting CS payroll item for each of the CSA items
you want to combine.

Payroll – Accruable Benefits. For each CSA benefit item listed in the grid, select the corresponding
Accounting CS accruable benefit, or select <Convert as is> to create a new Accounting CS accruable
benefit based on the CSA item.

Payroll – Local Withholdings. To import earnings properly for these taxes (city tax, school district
tax, etc.), you will need to map the description of the CSA taxes to the appropriate tax description for
Accounting CS Payroll.

Payroll – Workers Compensation Classifications. For each CSA workers’ compensation class
listed in the grid, select the appropriate Accounting CS classification code. Only the first rate found for
each code per state is imported.
Click Finish. When the diagnostics information is displayed on your screen, click the Print button and
refer to that information when completing the client setup steps in Accounting CS .
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Additional notes
When importing earnings data, use the Details column of the Modules screen (Payroll tab) to specify the
checkbook to import. By default, the conversion uses the first checkbook found in CSA, but you may
specify any checkbook by selecting it from the drop-down list.
Important! All employee earnings information in Accounting CS is check based. Employee earnings from
CSA are converted to monthly payroll checks in Accounting CS. If available, employer tax amounts are
retrieved from payroll checks and entered as handwritten payroll checks using the employee’s ID and
month of earnings as the check number. (For example, for an employee with ID “A1” who has earnings
for January, the import process would create a check record with a check number of A1-01.) A bank
account must be selected when importing employee earnings to store these created checks in
Accounting CS. The check date will be set to the first day of the month if the earnings period is the same
month or a month that comes after the current system date. The check date will be set to the last day of
the month if the earnings period is prior to the current system date.
Earnings information associated with a payroll department designated for “Third-Party Sick Pay” is
imported as a separate monthly payroll check for the employee, with a check number that includes the
employee’s ID, month of earnings, and “-TP.” (For example, for an employee with ID “ABC” who has
earnings in the department marked as “Third-Party Sick Pay” in the month of June, the import process
would create a check record with check number ABC-06-TP.)
Batch import procedure
Important! Although you can import information for multiple clients with the batch import, we strongly
recommend that you perform the custom conversion that is described in the previous section. It
converts a single client at a time and provides you with far more control over client details and requires
only a small amount of additional setup after the conversion.
Use the following steps to import CSA data for multiple clients into Accounting CS using the conversion
wizard.
1. Start Accounting CS by clicking the
shortcut icon.
2. Choose File > Import > CS Professional Suite Accounting Conversion.
3. On the Source Data screen, the default locations are displayed for the CS Professional Suite
Accounting system (global) data files and client data files (as specified in the Setup > File Locations
dialog in Accounting CS).

The default location for CSA system (global) files in Virtual Office CS is Y:\CSASys (where Y
represents the drive where CSA has been installed). The default location for CSA system (global)
files when not running in the Virtual Office CS environment is X:\Wincsi\CSASys (where X
represents the drive where CSA has been installed).

The default location for CSA client data files in Virtual Office CS is Y:\CSAData (where Y
represents the drive where CSA has been installed). The default location for CSA client data
when not running in the Virtual Office CS environment is X:\Wincsi\CSAData (where X
represents the drive where CSA has been installed).

Changing the location for either the global data or the client data during the conversion process is
considered a one-time override of the default location and the change is not saved.
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Note: Although network drives are not automatically mapped in the Virtual Office CS environment,
you can still access them by entering \\client\T$ in the appropriate dialog (where T represents the
network drive mapping).
4. Clear the Perform a custom conversion (Recommended) checkbox and click Next. Keep in mind that
this method will convert only a limited amount of data for your clients. A large amount of additional
setup is required following this method of conversion.
5. On the Source Data – Clients screen, select the clients whose data you would like to import. Click
Next to continue.
6. On the On the Source Data – Modules screen, by default all data types are selected for conversion.
Clear the checkboxes for the types of data that you do not wish to import for the selected client(s).
7. Click Next.
8. Click Finish and, when the diagnostics information is displayed on your screen, click the Print button
and refer to that information when completing the client setup steps in Accounting CS.
Note: Your responses are required during the conversion process to import certain types of information
properly. Therefore, the following types of data are not available for selection during a non-custom (batch)
conversion.

Earnings

Workers’ Compensation

1099 Transactions
Post-conversion considerations and setup steps
At the end of each conversion, you should review the client data in Accounting CS before beginning any
processing. The application may display certain message prompts either to convey information or to
specify that you need to complete further action before you begin processing.

Client/Employee address information. If an import diagnostic message refers to invalid address
information, you will need to review and verify that data after the conversion because it could affect
tax calculations for payroll checks as well as payroll tax forms.

Unemployment and/or Withholding ID. To verify the Unemployment ID and/or Withholding ID for a
client, open the Payroll Taxes tab of the Setup > Clients screen.

Bank account information. Note that bank account information needs to be verified for vendors as
well for purposes of direct deposit. Specify bank routing numbers, bank account numbers, and check
layouts for client bank accounts prior to entering and printing vendor checks.

Import diagnostics. Always print and review the import diagnostics, which will help in pinpointing
potential data issues.
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Services
The modules selected for each client in CSA convert to the following services in Accounting CS.
CSA module
Accounting CS services
General Ledger module
Accounting
Trial Balance CS
Accounting
Payroll Compliance module
Payroll (After-the-fact)
Payroll CS
Payroll
Engagement CS
Workpapers
Following the conversion, you should complete the following steps to review the services settings in
Accounting CS and, if needed, to add or remove services for the future processing of each converted
client.
1. In Accounting CS, choose Setup > Clients.
2. Select a client from the Client list, click the Edit button, and then click the Ellipsis button in the
Services section.
3. In the Add/Remove Services dialog, mark or clear the checkboxes to specify the types of services
your firm will be providing for the client and then click OK.
4. Click Enter to save the client information.
Employees
If any diagnostic messages regarding employee address information appeared during the conversion, you
will need to review and update the address information for those employees to ensure the proper setup
for relevant taxes.
1. In Accounting CS, choose Setup > Employees.
2. Select an employee from the Employees list and click the Edit button.
3. Enter the ZIP code or the city and state in the address verification field.
4. Select the county, school district, and municipality (if applicable).
5. Click Enter to save the employee information.
Bank accounts
If routing number and account number information was not set up in CSA for checkbooks, you will need to
set up this information in Accounting CS to be able to print vendor checks. Also, because vendor check
layouts and layout selections are not imported from CSA, you will need to select check layouts in
Accounting CS.
1. In Accounting CS, choose Setup > Bank Accounts.
2. Select a bank account from the list and click the Edit button.
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3. In the Bank field, select the bank associated with this bank account or enter the bank’s routing
number.
4. In the General Ledger section of the screen, verify that the correct GL account and reconciliation JE
reference are selected.
5. On the Check Layout tab, specify the check layouts to use for the printing of vendor checks for the
selected bank account.
6. Click Enter to save the bank accounting information.
Bank account reconciliation
In-transit bank items that exist in CSA are not imported and need to be entered in Accounting CS as initial
open items following the conversion.
1. In Accounting CS, choose Actions > Bank Account Reconciliation.
2. Select the current reconciliation for the bank account you need to reconcile.
3. Choose Edit > Initial Open Items and enter all in-transit items for the selected checkbook.
4. Click Done.
Currently, recurring adjustments are not imported and need to be entered in Accounting CS following the
conversion.
1. In Accounting CS, choose Actions > Bank Account Reconciliation.
2. Select the current reconciliation for the bank account you need to reconcile.
3. Choose Edit > Recurring Adjustments and enter the recurring adjustments.
4. Click OK.
Financial statements
As noted above, after you have already completed the conversion of client data from CSA to
Accounting CS, you can begin converting financial statements for the client using the conversion wizard.
For details, refer to the PDF guide entitled Conversion Guide: CSA Financial Statement Files from CSA to
Accounting CS.
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Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
Type and destination of data transferred during conversion
The following tables are provided to identify information in CSA that are converted to Accounting CS. The
tables are organized by CSA and Accounting CS screens and specify the necessary screen navigation.
Account groups
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Setup > Account Groups
Setup > Account Groupings
Comments and additional
information
Description
The default Account Groupings in
Accounting CS are Account
Classification and Leadsheet
Schedule.
Account # > Account Group to
Account #
The conversion uses the Account
Classification grouping to assign
Classification codes and
subcodes for accounts assigned
to corresponding Account Groups
or Grouping Schedules in CSA.
Additional amounts
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Setup > Additional Amounts
Setup > Custom Fields > Clients
Description
Comments and additional
information
Not imported.
Label
Client Custom Fields >
Description
Amount
Client Custom Fields > Amount
Automatic journal entries
CSA menu navigation
and field name
Accounting CS menu navigation
and field name
Setup > Automatic Journal
Entries
Setup > Transaction Templates
Reference
Reference
Description
Description
Journal
Journal
Basis
Basis
Comments and additional
information
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
TL 29921
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CSA menu navigation
and field name
Accounting CS menu navigation
and field name
Calculate From/To Account
Calculate From/To Account
YTD/Current
Balance Calculation (Single Period
> YTD)
Debit/Credit
Comments and additional
information
When Credit is marked, the
Debit/Credit assignments in the
Distribution section are assigned
opposite to how they were
assigned in CSA to create
entries with the same results.
Compounding
Compounding
Reference
Priority
Reversing
Auto-reverse next period
Distribute To
Account/Percentage/Debit/Cre
dit
Distribute To
Account/Percentage/Debit/Credit
When Credit is marked, the
Debit/Credit assignments in the
Distribution section are assigned
opposite to how they were
assigned in CSA to create
entries with the same results.
Recalculate in prior period of
current fiscal year
This option is set based on the
current setting for the CSA
transaction data entry option Do
not post automatic entries when
in prior periods.
In Accounting CD, the priority is
defined using the Reference field
from CSA to specify the
appropriate sequence. For
example, CSA automatic entries
with the reference 4.1, 5, A1, R2
would convert with a Priority of 1,
2, 3, 4, respectively.
Balance definitions
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Setup > Balance Definitions
Setup > Clients > Accounting Information tab > Balance
Definitions
Adjusted
Adjusted
Report
Report
Tax
Tax
Other
Other
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Comments and additional
information
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
Bank reconciliation
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Comments and additional
information
Tasks > Bank Reconciliation
Actions > Reconcile Bank Accounts
Checkbook
Bank Account
Tasks > Bank Reconciliation >
Non-Recurring Adjustments
Actions > Reconcile Bank Accounts > Non-Recurring
Adjustments
Description
Description
G/L Account
GL Account
Amount
Amount
Type
Type
Addition and Payment are the
types currently available in
Accounting CS.
Chart of Accounts and balances
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Setup > Chart of Accounts
Setup > Chart of Accounts > Main tab
Mask
Mask
Acct #
Account number
Type
Classification code
Classification subcode
Description
Description
Tax Code
Tax Code
Comments and additional
information
The Type in CSA corresponds
with the Classification code in
Accounting CS. For example,
Classification codes CA, NPE,
and NCA are asset codes, while
codes CL and LTL are liability
codes, and so forth.
CSA account groups are
automatically mapped to
Accounting CS Classification
codes when a match can be
made.
The Classification Subcode
further defines the account based
on the Classification code
selected.
Tax codes and tax code
assignments are imported only
for clients with a year end of
2008 or later.
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
TL 29921
Page 15
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Comments and additional
information
Unit
For a multi-unit client, the unit
number is not appended to the
tax code in Accounting CS.
Actions > Enter Trial Balance screen
Beg Bal
Current year beginning balance
Budget
<Budget 1>
Adjusted Budget
<Budget 2>
Workpaper Reference
WP Reference
Balances are imported for the
client and can be viewed in
Accounting CS reports or by
choosing Actions > Enter Trial
Balance.
Setup > Chart of Accounts > Main tab
Combining accounts are
imported as core accounts in
Accounting CS and are included
in the list of accounts in the
Setup > Chart of Accounts
screen.
Setup > Chart of Accounts >
Enter Combining Accounts
Setup > Chart of Accounts >
Enter Location – Department
Descriptions
Setup > Account Segments
Number
Code
Description
Code Description
Account Segment Description
Codes are specific to the account
segment to which they belong.
These codes are then used to
create the account numbers on
the Chart of Accounts screen of
Accounting CS.
If you use locations and/or
departments for the client in
CSA, a Location and Department
named segment is created during
the conversion.
Setup > Chart of Accounts >
Edit Schedule M-3 Tax Codes
Setup > Chart of Accounts > Main tab
M-3 Tax Code
M-3 Code
Custom M-3 tax codes convert to
custom tax codes in
Accounting CS.
Setup > Chart of Accounts >
Tax Code Account Groupings
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Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Comments and additional
information
Tax Code
Tax code account groupings
convert to custom tax codes in
Accounting CS.
Description
Tax Code
<Account # to Account #>
Setup > Chart of Accounts >
Schedule M-3 Tax Code
Account Groupings
Setup > Chart of Accounts > Main tab
Description
M-3 Tax Code
M-3 Tax Code
<Account # to Account #>
M-3 Tax Code
M-3 tax code account groupings
convert to custom tax codes in
Accounting CS.
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Comments and additional
information
Setup > Checkbook > General
tab
Setup > Bank Accounts > Main tab
Description
Description
Checkbooks marked for “ThirdParty Sick Pay” are not imported.
Bank name
Bank
Each bank account in
Accounting CS must have a bank
assigned to it. If the CSA
checkbook did not have a bank
assigned to it, following the
conversion be sure to open the
Setup > Bank Accounts screen in
Accounting CS to assign a bank
to each bank account.
Checkbooks (Banks)
Setup > Firm Information > Banks
Address (lines 1, 2, 3)
Addresses: Business (lines 1 and
2); City, State, ZIP
Routing number
Routing number
Setup > Bank Accounts > Main tab
Account number
Account number
G/L account #
GL account
Setup > Checkbook > Bank
Reconciliation tab
Reference
Reconciliation J/E reference
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
TL 29921
Page 17
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Journal
Reconciliation journal
Comments and additional
information
Client information
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
File > Client Properties >
General Information tab
Setup > Clients > Main tab
Client ID
ID
EIN
EIN/SSN
Client name
Client name
Payroll name
Payroll name
DBA
DBA name
Address (lines 1 and 2)
Addresses: Business (lines 1 and
2)
City
City
State
State
ZIP
ZIP
Telephone #
Phone and Fax Numbers:
Business
Comments and additional
information
Client Information: Active date
Data for this field autofills with
“(none).”
Client Information: Inactive date
Data for this field autofills with
“(none).”
Industry code
Industry code
File > Client Properties >
General Information tab >
Advanced Properties > Contact
tab
Setup > Clients > Main tab > Additional Contacts
Name
Name
Title
Title
Company
Street address (lines 1 and 2)
Business address (lines 1 and 2)
City, State, ZIP
City, State, ZIP
County/Province
County
Country
Country
Salutation
Salutation
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Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Comments and additional
information
E-mail address
Email
Phone numbers:
Work, Ext.
Fax
Home
Mobile
Car
Pager
Other
Phone and Fax Numbers:
Business
Fax
Home
Mobile
Car
Pager
Other
File > Client Properties >
General Ledger tab
Setup > Clients > Account Mask tab
Chart of accounts mask
Chart of Accounts Mask:
Core
Segment
Mask
Color
Separator
Ls or Ds are converted as
Segments with the description of
“Location” or “Department.”
Colors convert as black and may
be changed following the
conversion.
Setup > Clients > Accounting Information tab
Current period ending date
Current period end date
Current fiscal year end
Current fiscal year end date
Latest period ending date
Latest period end date
Number of periods in current
year
Period frequency
Periods > Edit period end dates
Period end dates
Years of balances to save
Accounting CS stores an
unlimited number of years of
balances.
Years of transactions to save
Accounting CS stores an
unlimited number of years of
transactions.
Entity Type
Use Puerto Rico Tax Codes only
Entity
This checkbox setting is
converted to Accounting CS as
either entity type 1120PR or
1065PR.
Undistributed account
Defaults to 999.
Accounting CS menu
navigation and field name
Comments and additional
information
Custom text variables
CSA menu navigation
and field name
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
TL 29921
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CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Setup > System Configuration
> Text Variables
Setup > Custom Fields > Firm
Description
Firm Custom Fields > Description
Text
Firm Custom Fields > Text
Comments and additional
information
Grouping schedules
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Setup > Grouping Schedules
Setup > Account Groupings
Description
Description
Code > Description
Code > Description
Subcode > Description
Subcode > Description
Comments and additional
information
Journals
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Setup > Journals
Setup > Journals
Description
Description
GL Report Code
Report code
Comments and additional
information
Tickmarks
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Setup > Tickmarks
Setup > Firm Information > Tickmarks
Tickmark
Text
Description
Description
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Page 20
Comments and additional
information
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
Transactions
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Tasks > Transaction Entry
Actions > Enter Transactions
Journal
Journal
Tasks > Transaction Entry >
Checks and Deposits tab
Actions > Enter Transactions > Type: Check
Bank account
Comments and additional
information
The bank account is inferred
during the conversion from the
related balancing entry. In
addition, if no checkbook was set
up in CSA, one or more
checkbooks are automatically
created in Accounting CS with
the names Default Checkbook 1,
Default Checkbook 2, and so
forth.
Reference
Check #
Date
Date
Account/Vendor
Vendor: ID
Account
The associated account is
converted to the first distribution
in the Distributions grid.
Amount
(Converts as the first distribution
in the Distributions grid.)
The Amount field in
Accounting CS displays the total
amount for the check.
Description
Payee
1099 Item
1099
Additional Distributions (Account,
Amount, Description, 1099 Item)
Distributions (Account,
Description, Amount, 1099,
Details)
1099 items are displayed only for
vendors who are 1099 recipients.
Actions > Enter Transactions > Type: Deposit
Reference
Reference
Date
Date
Account/Vendor
Account
The associated account is
converts as the first distribution in
the Distributions grid.
Amount
(Converts as the first distribution
in the Distributions grid.)
The Amount field in
Accounting CS displays the
deposit total.
Description
Description
Additional Distributions (Account,
Amount, Description)
Distributions (Account,
Description, Amount)
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
TL 29921
Page 21
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Comments and additional
information
Type: Balancing Entry
Deposits are individually
balanced in Accounting CS, and
currently checks are individually
balanced as well. Balancing
entries can be created in
Accounting CS for new and
converted check-type
transactions only but are
currently not imported.
Tasks > Transaction Entry >
Journal Entries tab
OR
Tasks > Adjusting Journal
Entries
Actions > Enter Transactions > Type: Journal Entry
Reference
Reference
Date
Date
Description
Description
Workpaper
Workpaper
Additional Distributions (Account,
Amount, Description)
Distributions (Account,
Description, Amount)
Workpaper references are
imported for the journal entry, If
the option to enter multiple
descriptions and workpaper
references was enabled in Trial
Balance CS, workpaper
references are imported for each
distribution.
Special Types
Regular
Regular
Reversing
Auto-reverse next period is
marked for Reversing Journal
entries.
Setup > Transaction Templates
Recurring
Journal entry,
with a frequency “Last day of
posting period”
Recurring Template
Journal entry,
with a frequency “On demand”
Actions > Enter Transactions > Type: Journal Entry
Prior
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Page 22
(Converts into the prior period for
which it was recorded in CSA.)
To enter a prior-period journal
entry in Accounting CS, change
the Posting Period to the desired
prior period within the current
year.
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Adjusting
Adjusting
Tax Adjustment
Tax
Reclassifying
Reclassifying
Other
Other
Potential
Potential
Comments and additional
information
Payroll-related data transferred during data conversion
Accounting CS calculates all tax withholding and employer amounts automatically based on the address
information, which is validated via the application’s Location Finder feature.
Note: This guide covers the conversion of after-the-fact payroll data from Write-Up CS. If you are
preparing to convert data from Payroll CS® for live payroll processing in Accounting CS Payroll, please
refer to the PDF guide called Conversion Guide: Payroll CS to Accounting CS Payroll.
Client properties
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Comments and additional
information
File > Client Properties >
General Information tab
Setup > Clients > Main tab
EIN
EIN
File > Client Properties >
Payroll tab
Setup > Clients > Payroll Taxes tab
941
Employer type – Regular (941)
944
Employer type – Regular (944)
943
Employer type – Agricultural
(943)
State tax information – State
name
State
Based on client and employee
locations.
State tax information – State W/H
ID
Withholding information - ID
Based on client and employee
locations.
State tax information – SUTA ID
Unemployment information - ID
Based on client and employee
locations.
File > Client Properties >
Payroll tab > Payroll Journal
Entry Options dialog
Actions > Enter Transactions; Edit > Options > Transaction
Defaults tab
Payroll journal entry reference
Payroll checks reference
Journal to use for payroll JE
Payroll checks journal
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
TL 29921
Page 23
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Comments and additional
information
Journal to use for vendor JE
Vendor payments journal
File > Client Properties >
Payroll tab > <State> SUTA
Rate Details > Current tab
Setup > Clients > Payroll Taxes tab > Ellipsis button >
Unemployment Rate dialog
State tax information – Effective
date
Unemployment information <State> - Effective date
State tax information – Base rate
Base rate
State tax information – (Other
rates)
<Customized for each state>
No SUTA Wage Limit
No wage limit
(This option is for the following
states: CO, KS, and MA.)
Delinquent Employer
Delinquent Employer (This
checkbox is for the State of
Michigan)
Alternate SUTA Wage Limit
Alternate wage limit
(This option is for the State of
Rhode Island.)
Employees
CSA menu navigation
and field name
Accounting CS Payroll menu
navigation and field name
Setup > Employees > General
tab
Setup > Employees > Main tab
ID
ID
First
First
MI
Middle
Last
Last
Street
Addresses – Home
City
City
State
State
ZIP
ZIP
SSN/EIN
EIN/SSN
Telephone #
Home phone
Department
Departments
Email address
Email
TL 29921
Page 24
Comments and additional
information
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
CSA menu navigation
and field name
Accounting CS Payroll menu
navigation and field name
Comments and additional
information
Setup > Employees >
Personal/W-2 tab
Setup > Employees > Personal tab
Date of birth
Birth date
Date of hire
Hire date
Last raise date
Last raise date
Inactive date
Inactive date
Marital status
Marital status
Gender
Gender
Race
Race
Officer
Officer
Statutory
Statutory
Seasonal
Seasonal
Probationary
Probationary
Family of owner
Family of owner
Health Insurance
Uninsured for health care
Retirement plan
Retirement plan
If marked in CSA, will be
unmarked in Accounting CS.
Setup > Employees > Main tab
SSN verified
Verified
Agricultural
Type - Agricultural
Setup > Employees > Other tab
Setup > Employees > Payroll tab > Payroll Item Properties > Main
tab
O/T Multiplier
O/T Multiplier
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
At the employee level in
Accounting CS Payroll, the rate is
set based on the employee’s
home department. At the client
level, the rate is set based on the
rate for the first employee found
using this pay item.
Note: For payroll items with a
calculation type other than Hourly
or Salary Hours Sensitive, the
rate is set to 1.0.
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CSA menu navigation
and field name
Accounting CS Payroll menu
navigation and field name
Comments and additional
information
D/T Multiplier
D/T Multiplier
At the employee level in
Accounting CS Payroll, the rate is
set based on the employee’s
home department. At the client
level, the rate is set based on the
rate for the first employee found
using this pay item.
Note: For payroll items with a
calculation type other than Hourly
or Salary Hours Sensitive, the
rate is set to 1.0.
Setup > Employees > Earnings
tab
Setup > Employees > Payroll Items tab
Rate
Rate
Setup > Employees > Tax
Withholdings and Deductions
tab > Deduction Item
Properties > Deduction Info tab
Setup > Employees > Payroll items tab > Employee Payroll Item
Settings > Main tab
Calculation method
Calculation type
Amount
Amount
Percent
Percentage
If the rate has been entered, the
calculation type is set to Hourly. If
no rate has been entered, the
calculation type is set to Fixed
Amount.
Include overtime hours
OT/DT amounts considered
supplemental wages.
Include double-time hours
OT/DT amounts considered
supplemental wages.
Employee federal tax information
CSA menu navigation
and field name
Accounting CS Payroll menu
navigation and field name
Setup > Employees >
Personal/W-2 tab
Setup > Employees > Payroll taxes tab
Nonresident alien
Nonresident exemption certificate
New hire FICA credit
New hire FICA credit
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Comments and additional
information
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
Employee state tax information
Not every state selection in CSA corresponds directly to fields that calculate taxes in Accounting CS
Payroll. Only CSA client data that is used to calculate taxes for a specific state is used during the
conversion to Accounting CS.
Note: The state designation is based on the client’s state(s) locations and the employee’s addresses in
Accounting CS. State settings are used for local tax filing, where applicable. New employee default
information is used to set specific state information that requires a value.
CSA menu navigation
and field name
Accounting CS Payroll menu
navigation and field name
Comments and additional
information
Setup > Employees > Tax W/H
and Deductions tab > State
W/H Item Properties > General
tab
Setup > Employees > Payroll Taxes tab
State
State
Payroll department information
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Comments and additional
information
Setup > Payroll Departments
Setup > Departments
Description
Description
Departments marked for “ThirdParty Sick Pay” are not imported.
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Comments and additional
information
Setup > System Configuration
> Pay Items > Description and
W-2 Info tab
Setup > Payroll Items > Main tab
Description
Description
Report Description
Report description
Setup > System Configuration
> Pay Items > Tax Treatment
tab
Setup > Payroll Items > Tax Exemptions tab
Payroll items
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
For certain scenarios, the
description of imported pay items
is includes the CSA department
name. For more information, see
the “Pre-conversion
considerations and
recommendations” section of this
guide.
TL 29921
Page 27
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Comments and additional
information
FICA – Social Security
Tax Exemptions
FICA – Medicare
Tax Exemptions
If not marked in CSA, is marked
as exempt in Accounting CS.
Federal withholding
Tax Exemptions
Federal unemployment
Tax Exemptions
State W/H
Tax Exemptions
State SUTA
Tax Exemptions
State SUI
Tax Exemptions
State SDI
Tax Exemptions
Local
Tax Exemptions
Setup > System Configuration
> Deduction items >
Calculations tab
Setup > Payroll items > Main tab
Calculation type
Calculation type
Don’t include in net pay
Net pay calculation
Exclude from workers comp calc
Workers’ compensation calc
Retirement plan type
Retirement Cafeteria Plan:
 125 Cafeteria
 401(k) Retirement
 403(b) Retirement
 457 Retirement
 Roth 401(k) Retirement
 Roth 403(b) Retirement
 Simple 408(p) Retirement
There is no designation for a 125
Cafeteria plan within CSA. To
classify a deduction as having
the retirement plan type 125, the
deduction needs to be mapped
during the import to an existing
deduction of that type.
Special type
Special type
See “Payroll items, pay item
special types” on page 29.
Exclude from net pay
Net pay
Exclude from gross pay
presentation
Gross pay presentation
Setup > Employees > Earnings
>Pay Item Properties >
Setup > Payroll Items > Main tab
Exclude Benefits
Accruable benefits
If marked as “None” in CSA, then
“All” is not marked as exempt in
Accounting CS.
Setup > System Configuration
> Pay Items > Special
Information tab
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Page 28
This information can be set at an
employee level in CSA. The
conversion saves only the first
instance of the payroll item found
during the conversion process.
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Comments and additional
information
Exclude Deductions
Payroll Items
This information can be set at an
employee level in CSA. The
conversion saves only the first
instance of the payroll item found
during the conversion process.
Payroll items, deduction and match limits
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Setup > Employees > Tax
Withholdings and Deductions
tab > Deduction Item
Properties > Deduction Limits
tab
Setup > Payroll Items > Main tab
Maximum amount per check
Per check – Amount
Maximum percent of annual
gross
YTD – % of Gross Pay
Maximum percent of current
gross
Per check – % of Gross Pay
Calendar year maximum amount
YTD – Amount
Perpetual maximum amount
Perpetual – Amount
Comments and additional
information
Payroll items, pay item special types
CSA Special Types (global)
Accounting CS Special Types
and Calculation Type
Setup > System Configuration
> Pay Items > Special Info tab >
Special type field
Setup > Payroll Items > Main tab
None
None
Comments and additional
information
Special type option
Allocated Tips
Not imported
Calc - $ per Hrs Worked
Not imported
Calc - % of Conditional Pay
Not imported
Calc - % of Pay
Not imported
Calc - Conditional Hourly Amt
Not imported
Calc – Fixed Amount
Fixed amount
Calculation type
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
TL 29921
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CSA Special Types (global)
Accounting CS Special Types
and Calculation Type
Comments and additional
information
Commissions
Percent of Sales
To select this calculation type in
Accounting CS, select Pay from
the drop-down list in the Type
field.
EIC Advance
Any pay item with a special type
of “EIC Advance” is not imported.
The EIC table must be selected at
the employee level.
Indirect Tip
Indirect Tips
Piecework
Piece rate
Premium wages
Reported Tips
Not imported.
Reported Tips
TDW Deduction
Tipped Wages
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To select this calculation in
Accounting CS, select Pay from
the drop-down list in the Type
field.
Not imported.
Tipped Wages
Tips Deemed to be Wages
Weighted Average Overtime
To select this calculation in
Accounting CS, select Pay from
the drop-down list in the Type
field.
To select this calculation in
Accounting CS, select Pay from
the drop-down list in the Type
field.
Not imported.
Special type: Weighted Average
Overtime
The first payroll item in Payroll CS
with the special type of Weighted
Average Overtime is used for all
imported employees with a
Weighted Average Overtime pay
item.
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
Payroll journal entry options
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Comments and additional
information
File > Client Properties >
Payroll > Payroll Journal Entry
Options dialog
Actions > Enter Transactions > Edit > Options > Transaction
Defaults tab
Create payroll journal entry
Not imported.
Prompt for posting date
Not imported.
Journal to use for payroll JE
Payroll checks
Reference
Payroll checks: Reference
Journal to use for vendor JE
Vendor payments
Reference is used for the
General Ledger Report.
Vendor information
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Comments and additional
information
Setup > Vendors > General tab
Setup > Vendors > Main tab
Name
Vendor name
Name
DBA name
Vendor ID
ID
Street #1 and #2
Business (line 1 and 2)
City
City
State
State
ZIP
ZIP
Phone
Business <phone>
Utilities > EFTPS Batch Filer
Export > Payment
Action > Process EFTPS > Setup dialog
Batch filer ID
Batch filer ID
Master Inquiry PIN
Master Inquiry PIN
The alternate name is used if it
exists in CSA.
Setup > Vendors > Main tab
Taxpayer PIN
Taxpayer PIN
If this tab includes any address
information, the conversion
marks the Mailing Address
checkbox for address type Other.
Setup > Vendors > Address
and Accounts tab
Alternate Name
The PIN is added for use with all
federal tax agents.
Vendor name
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
TL 29921
Page 31
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Comments and additional
information
Alternate Street #1
Other <address>
Alternate Street #2
Other <address>
Alternate City
Other <City>
Alternate State
Other <State>
Alternate Zip
Other <ZIP>
Create agent checks in
Bank account
Setup > Vendors >
Distributions tab (1099
Distributions)
Setup > Vendors > 1099 Properties tab
1099 item
1099 Form Selection
Setup > Vendors >
Distributions tab (Standard
check)
Setup > Vendors > Distributions tab
Account number
GL Account
Description
Description
Amount
Amount
1099 item
1099
Workers’ compensation information
CSA menu navigation
and field name
Accounting CS menu
navigation and field name
Setup > Employee > Earnings
tab > Pay Items Properties >
Other tab
Setup > Clients > Workers’ Compensation tab
and Setup > Employees > Workers’ Compensation tab
Class
Code
Rate
Rate
State
State
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Comments and additional
information
The conversion uses the first rate
found for the client.
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
Engagement-related data transferred during data conversion
The following information is provided to identify Engagement CS items that automatically convert to
Accounting CS when the Workpapers service is selected for the client.
Engagement binder information
CSA menu navigation
and field name
Workpapers CS menu
navigation and field name
File > Engagement Properties
Setup > Engagement Binders
Name
Engagement binder name
Comments and additional
information
Status
Engagement period ending date
Period ending date
Begin date
Beginning date
End date
Ending date
Audit engagement
Type
Public entity
Public entity
Report release date
Report release date
View > Tree View Window
View > Workpapers Dashboard
> Engagement Binders Tree
(portlet)
Engagement tree structure
Engagement binder tree structure
Folder information
CSA menu navigation
and field name
Workpapers CS menu
navigation and field name
Comments and additional
information
Tree View window
View > Workpapers Dashboard Folder Properties
(Right-click a folder and choose Properties.)
Folder name
Folder name
Notes
CSA menu navigation
and field name
Workpapers CS menu
navigation and field name
Edit > Edit Review Note
View > Workpapers Dashboard > Workpaper Notes (portlet)
Subject
Subject
Dialog and Note text
Cleared
Status
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
Comments and additional
information
Notes attached to an
engagement binder, folder, or
workpaper are imported into the
Notes dialog and Notes portlet in
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CSA menu navigation
and field name
Workpapers CS menu
navigation and field name
Edit > Edit Review Note
View > Workpapers Dashboard > Workpaper Notes (portlet)
the Workpapers Dashboard.
Status
Reviewed
Comments and additional
information
Signoff types
CSA menu navigation
and field name
Workpapers CS menu
navigation and field name
Setup > System Configuration
> Signoff Types
Setup > Firm Information > Signoff Types
Type
Comments and additional
information
Not converted.
Description
Description
Converted if the signoff type does
not already exist in Workpapers
CS.
CSA menu navigation
and field name
Workpapers CS menu
navigation and field name
Comments and additional
information
Edit > Workpaper Properties
View > Workpapers Dashboard > Workpaper Properties (portlet)
Workpaper name
Name
Workpaper Reference
Reference
Assigned to
Assigned
Workpaper information
Roll Forward
Roll Forward
Delete during Wrap Up
Delete on Finalize
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The following document types
are imported automatically:
 Microsoft Word and Excel
documents.

PPC’s Practice Aids™ and
Checkpoint® Tools
workpapers.

XML and HTML files
(engagement reports).

Adobe PDF files and other
third-party documents such
as text and image files
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
Workpaper signoffs
CSA menu navigation
and field name
Workpapers CS menu
navigation and field name
Comments and additional
information
Edit > Workpaper Properties >
Signoffs
View > Workpapers Dashboard > Workpaper Properties (portlet),
Signoffs section
Name
Staff ID
Signoff
Signoff
Date
Date
Engagement CS Excel balance links (formulas / field functions)
The following table lists the applicable Engagement CS formulas and the equivalent formula variables in
Workpapers CS.
Engagement CS variable type
Comments and additional information
Account
Converts to variable type Amount or Text and to variable source
Account.
Account Groups
Does not convert; there is no equivalent formula in Workpapers CS.
Additional Amounts
Does not convert at this time.
Cash Flow Lines
Formula does not convert; there is no equivalent formula in
Workpapers CS.
Date
Converts to variable type Text and as Period End Date variables
under the variable source Engagement Properties.
Grouping Schedule
Converts to variable type Amount or Text and to variable source
Grouping Schedule.
Net Income Variable
Converts to variable type Amount and to variable source Net Income
Calculation.
Text
Converts to variable type Text and to the equivalent variable source
— Client Properties, Firm Properties, or Firm Custom Fields.
Workpaper Properties
Converts to variable type Text and to variable source Workpaper
Properties.
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
TL 29921
Page 35
Data that is not transferred (from Write-Up CS or
Trial Balance CS)
Although most data is imported from CSA, some data cannot be imported due to differences in features
and data structures between CSA and Accounting CS. Following the conversion, you will need to set up
this information, if applicable, in Accounting CS.
Note: Payroll checks are not imported regardless of the conversion method used (batch or single-client
method).
Balancing entry reference
Accounting CS defaults to using a reference of 1.
Bank reconciliation
In-progress reconciliations, in-transit items, and recurring adjustments are not currently imported. After
the conversion has been completed, you will need to enter any in-transit items or initial open items
previously entered in CSA as initial open items for your current reconciliation in Accounting CS. You will
also need to set up any recurring adjustments that you may need.
Chart of Accounts
Verify that Classification codes and subcodes are correct for each account.
Tax codes and tax code assignments are not imported for any client with a year-end date earlier than
2008.
Check and form printing fees
Check and form printing fees are not imported. For details on fees, enter “Setting up billing items and
fee schedules” in the search field on the Accounting CS toolbar.
Check layouts
Check layouts are not imported.
Client checkbook
Address lines (1-3) and checkbook types are not imported.
Client information
The name of the contact’s assistant, form printing fee, and 940 experience rate are not imported.
TL 29921
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Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
Client notes / comments / reminder fields
The Processing Notes feature in Accounting CS replaces the Client Notes feature in CSA. Client Notes
are imported as Processing Notes if that checkbox is marked for the conversion. (Processing Notes can
also serve to replace the Comments field on the General tab of the Setup > Employees window in CSA
and the Data Entry Reminder field on the Other tab of the Setup > Employee Templates window, neither
of which are imported.)
Employees
Worker’s fund exempt status for Oregon clients and employee templates are not imported.
Firm client
The option to import client data into an existing client in Accounting CS is not currently available.
Therefore, you will not be able to import your Firm client from CSA into the Firm client in Accounting CS.
However, you can transfer employee and payroll data into an existing client using the Spreadsheet Import
wizard. Choose File > Import > Spreadsheet to use the wizard. See the Spreadsheet import overview
topic in our Help & How-To Center.
Payroll department information
Default employee template, G/L location, and G/L department are not imported.
Payroll items
Allocated tips are not imported. Any pay item associated with a 1099 item but not marked for box 7 of
Form 1099-Misc is not imported.
Staff
Staff members set up in CSA are not included in the conversion to Accounting CS.
Staff security settings
Security settings are not currently included in the conversion. To set up security in Accounting CS, mark
the Enable firm security checkbox on the Preferences tab of the Setup > Firm Information > Firm screen,
close and then re-open Accounting CS (logging in as an administrator), and then choose Setup > Firm
Information > Security Groups.
Tax forms
Tax liabilities for tax forms are check-based in CSA and are not imported to Accounting CS. We
recommend that you process tax forms in CSA and import at the end of the tax period. Override the
amounts in Accounting CS if they are needed for tax forms.
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
TL 29921
Page 37
Transactions
Budget journal entries are not imported. Up to five budget balances can be entered directly within the
Actions > Enter Trial Balance screen. Adjusted budget amounts are imported into the Adjusted budget
balance.
Tax code entries are not imported at this time. Tax code assignments are not imported for any client with
a year-end date earlier than 2008.
Overdraft automatic journal entries are not imported. Conditional expressions used within the design of a
report can be used to accomplish same results.
Transmittal letters
Transmittal letters are not imported.
Use separate journals in transaction data entry
In Accounting CS, you can add a journal at any time from the Setup menu.
Vendors
Data from the Amortization Information tab of the Setup > Vendors screen in CSA are not converted.
Following the conversion process, you need to enter this information manually in Accounting CS.
Data that is not transferred (from Engagement CS)
Archived engagements (from Engagement CS)
Archived engagements are not imported. To include them in the import, you would need to restore them
in CSA prior to starting the conversion.
Engagement binder properties (from Engagement CS)
Engagement staff assignments, engagement staff privileges, and engagement description are not
imported.
History
Engagement binder and workpaper history are not imported.
Local client data
Engagement binders designated as local client data (LCD) are not imported. Prior to converting, you
should check all workpapers back in to the master client data (MCD) .
Microsoft Excel formulas
Microsoft Excel workpapers that contain Additional Amount variables cannot be converted at this time.
TL 29921
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Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
Engagement CS formulas for location/department clients created using the location/department filter are
converted, but no location/department (segment) selection will be included in the formula. You can define
the segment for the formula in Workpapers CS after completing the conversion. Alternatively, prior to
starting the conversion, you can convert the segment definition by first updating the formulas in
Engagement CS to use the location and department selectors rather than the location/department filter.
Microsoft Excel workpapers that are imported may include formulas that cannot be converted due to there
being no equivalent formulas available in Workpapers CS. Those that cannot be converted include
formulas for Account Groups and Cash Flow Lines. When these workpapers are opened in
Workpapers CS, the original Engagement CS formula will exist as is and may be displayed as #NAME.
Microsoft Excel workpapers in a finalized engagement binder may display formulas as #VALUE!. To
display the correct formula values, unfinalize the binder after converting, open and save the Excel
workpapers, and then finalize the binder again.
Microsoft Word formulas
Microsoft Word workpapers that are imported may include add-ins, macros, links, or Engagement CS
formulas (which are not removed or converted). Therefore, when these workpapers are opened in
Accounting CS Workpapers, the program may try to update the formulas with the Engagement CS data,
or they may be displayed as #VALUE or #NAME.
Signoffs
The staff IDs are imported for the workpaper signoff. For wrapped-up (finalized) engagement binders, the
signoff is imported from CSA. For active engagement binders, the signoff is updated to match the
Accounting CS Workpapers signoff ID mapped during the conversion process. Signoffs added at the
engagement level are not imported. Signoffs added for a signoff type that has been deleted are not
imported.
Workpapers
Workpapers with workpaper references greater than 25 characters in length are not imported.
Wrapped-up engagements
Wrapped up engagements are imported as finalized engagement binders. Workpapers included in the
finalized binders will have a protected status. Protected workpapers will open in a read-only mode and
any formulas in those workpapers will not recalculate.
As noted above, Microsoft Excel workpapers in a finalized engagement binder may display formulas as
#VALUE!. To display the correct formula values, unfinalize the binder after converting, open and save the
Excel workpapers, and then finalize the binder again.
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
TL 29921
Page 39
Verifying your converted data
Although the conversion is designed to import your data as accurately as possible, there are some
instances when the conversion may not import all data correctly due to data corruption or other anomalies
in the CSA data. Use the following steps, as well as any information from the diagnostics you printed
earlier in the conversion process, to verify that your client data has been imported correctly.
1. In CSA, open the client database and print the following reports:

General Ledger

Adjusting Journal Entry Report

Trial Balance

Employee Listing

Earnings Report

Vendor Listing
2. In Accounting CS, print the following reports:

Client List

General Ledger

Adjusting Journal Entry

Trial Balance – Condensed, or Trial Balance – Detailed

Employee List – Condensed, or Employee List – Detailed

Employee Earnings

Vendor List – Condensed, or Vendor List – Detailed
3. Compare the Client List from Accounting CS with the information in the General tab of the Client
Properties dialog in CSA, and then compare the other reports from CSA with those from
Accounting CS. If the information contained in the CSA reports does not match the Accounting CS
reports, you will need to determine which items are invalid or missing and manually enter them in
Accounting CS. If taxable wage changes are needed, please refer to the help topics (enter “Adjust
taxable wages” in the search field on the Accounting CS toolbar).
If you encounter problems
If you encounter problems while importing client data from CSA to Accounting CS but are unable to
reconcile the data using the various reports and tools in CSA, contact CS Support.
TL 29921
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Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
Help and Support
Help & How-To Center
For answers to questions on using Accounting CS, access the Help & How-To Center by choosing Help >
Help & How-To, by clicking the
button on the toolbar, or by pressing CTRL+Y. You can also use the
search field on the toolbar to search for topics. For more information, including sample searches, see
Finding answers in the Help & How-To Center.
Product support
From the Support Contact Information page on our website, you can complete a form to send a question
to our Support team. To speak directly with a Support Representative, call 800.968.0600 and follow the
prompts. Normal weekday support is available from 9:00 a.m. to 8:00 p.m. eastern time. For additional
details (including extended support hours for tax season and hours for other applications), visit the
Support section of our website. You can also access the Support section from within Accounting CS by
choosing Help > Additional Resources > General Support Information.
Website resources and email subscriptions
Visit our website to access the Tax & Accounting Community (formerly ARNE), to learn about training
courses, to view blogs and articles, and more. You can access the website from within Accounting CS by
choosing Help > On the Web > CS Professional Suite Home page.
We issue Accounting CS update notices via email. You can sign up to receive these notices by visiting
the My Account section of our website. You’ll need to create a web account (if you don’t already have
one) and then sign up for the Email Subscription service where you can indicate which notices you want
to receive.
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
TL 29921
Page 41
TL 29921
Page 42
Conversion Guide: Write-Up CS, Trial Balance CS, and Engagement CS to Accounting CS
Copyright 2009 – 2015 by Thomson Reuters. All rights reserved.
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