How to book a room

How to book a room
HOWTOBOOKROOMSUSINGTHEWEB
ROOMINGBOOKINGSYSTEM
Open the Web Room Bookings Webpage, and select the appropriate option from the below screen
Please note: Computer rooms, foyer spaces must be booked by emailing: web-roombookings@bath.ac.uk
For staff members, you will have a singular option on the following screen that will take you to the Web
Room Booking System.
For students, there are three options available: booking a group work space, bookings for clubs and
societies and other academic bookings.

Group work spaces include a number 6 seat Group Study Spaces (GSS) available in the Chancellors'
Building as well as 6 workstations (WS) available in 8W 1.28.
1) Once logged into the system, you will see the following options:
Select the size of the room required
from the drop down list.
If you do not change this from the
default size of 1, the system will only
offer the smallest rooms available.
Select the type of room you require by clicking
on it.
There are some restrictions on the use of
committee rooms and computer labs, so please
contact timetabling@bath.ac.uk if you require
advice.
Central Timetabling Office, University of Bath, BA2 7AY
Tel: +44 (0)1225 383261 Fax: +44 (0)1225 386866
Email: timetabling@bath.ac.uk
2a) Select a date for your booking.
If you want to make a booking for
the same day in multiple weeks or
for the same time on multiple days,
click the link. Then go to Step 2b
If you are making a one-off
booking, select the month from
the drop-down list and the date
from the calendar.
2b) Selecting multiple days and weeks for your booking.
Select the day or days of the week
you want to book by clicking to add
a tick to the relevant boxes
Select the week or weeks you want to
book by clicking on them.
To select more than one, click while
holding down the Ctrl key.
3) Selecting the time and duration of your booking.
Select the time you would like the
booking to start.
Select the time you would like the
booking to finish OR the amount of
hours you wish the activity to run.
Please note: All bookings start at 15 minutes past the hour and finish at 5 minutes past the hour.
Central Timetabling Office, University of Bath, BA2 7AY
Tel: +44 (0)1225 383261 Fax: +44 (0)1225 386866
Email: timetabling@bath.ac.uk
4) Click the ‘Next’ button on the bottom right to see the list of available rooms.
Select the room you require by
clicking on the adjacent radio button.
Once you have done so, the ‘Next’
button on the bottom right becomes
active.
To view information on any of these
rooms, click the links in this column.
5) Your contact details and activity information.
Change the
option to state
whether you
are a student or
member of
staff here.
Enter the reason for booking the
activity here.
If applicable, please include the
name of the club or society and type
of activity.
After reading the Terms of Booking, select
‘Yes’ from the drop-down list only if
applicable.
If you cannot meet the terms, you will
need to contact the CTO directly rather
than booking online.
Central Timetabling Office, University of Bath, BA2 7AY
Tel: +44 (0)1225 383261 Fax: +44 (0)1225 386866
Email: timetabling@bath.ac.uk
Select ‘Yes’ if planning
to serve refreshments
(to be ordered with
Hospitality team) for
this activity.
We will contact you to
discuss the type of
refreshments
intended, as there are
restrictions on certain
rooms.
6) Confirmation of booking request.
To create a booking
request with the same
date, time and
duration as the one
you have just made,
click on ‘Book
Another’.
To view your request
bookings, check their
status or to cancel a
booking, click on ‘my
bookings’.
If you want to make
another booking
request for a different
time and date, click on
‘book a room’.
Central Timetabling Office, University of Bath, BA2 7AY
Tel: +44 (0)1225 383261 Fax: +44 (0)1225 386866
Email: timetabling@bath.ac.uk
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