CSULB Unit Limits on Course Withdrawals

CSULB Unit Limits on Course Withdrawals
California State University, Long Beach
Enrollment Services
INSTRUCTIONS FOR PETITION TO WITHDRAW FROM A CLASS(ES)
NOTICE ON CSULB’s UNDERGRADUATE WITHDRAWAL LIMIT:
Effective Fall 2009, all undergraduate students may withdraw from a maximum of 18 units over the course of their entire CSULB undergraduate
career (including special sessions, enrollment by extension, and re-enrolling after separation from the University for any reason). Exceptions
include courses taken prior to Fall 2009, courses dropped during the first two weeks of semester, courses in which the student received a grade of
WE (Withdrawal for Extenuating Circumstances), and courses taken at other institutions. For additional information, see Dropping and Withdrawing
from Classes.
Prior to withdrawing from classes, the student should consider the consequences of withdrawal after the 2nd week of the semester. Withdrawing
generally will impact progress towards degree, future course enrollment, financial aid eligibility and will be subject to the undergraduate withdrawal
limit listed above. Be aware that after the 2nd week of instruction, class withdrawals are permissible only for serious and compelling reasons and,
for undergraduate students, the class units will be applied towards the Undergraduate Withdrawal Limit of 18 units. The definition of serious and
compelling reasons as applied by faculty and administrators will be defined more narrowly as the semester progresses. Please be advised that
poor academic performance or poor time management is not justification for withdrawing from classes. If the student has a documented
serious medical condition that requires withdrawal from all classes, the student must complete the Medical Withdrawal Petition. The student’s
physician must submit a statement confirming the student’s serious illness or injury. If the petition for a Medical Withdrawal is approved, the
administrative grade of WE is assigned and the units assigned to the class will not be subject to the Undergraduate Withdrawal Limit. Students who
have any questions regarding their decision to withdraw from a class should consult with their advisor as soon as possible.
Withdrawal Beginning with the In-Person Registration period up until final 3 weeks of the Semester
(Winter and May Intersession and Summer Sessions, until last week of instruction)
Class Withdrawals during this period are subject to CSULB’s Undergraduate Withdrawal Limit and are permissible only for a serious and
compelling reason. Class Withdrawals require approval from the instructor and chairperson of the department of the class. The definition of
"serious and compelling reasons" as applied by faculty and administrators will be defined more narrowly as the semester progresses. Students
must complete the Petition to Withdraw from a Class(es) form and submit to Enrollment Services as soon as possible but no later than the
established deadline for that term. If the petition is approved, a grade of W will be assigned and the class units will be applied toward the
Undergraduate Withdrawal Limit. See Drop/Withdrawal from a Class for instructions.
Withdrawal During the Final 3 Weeks of the Semester
(Winter and May Intersession and Summer Sessions, last week of instruction)
In almost all cases, withdrawal in the last 3 weeks of the semester (excluding the final week) will involve total withdrawal from all classes due to the
serious nature of the circumstances beyond the student’s control, i.e. a documented, serious medical condition that requires withdrawal from all
courses, and is accomplished by using the Medical Withdrawal Petition. If the medical withdrawal request is approved, the administrative grade of
WE is assigned and the units will not be subject to CSULB’s Undergraduate Withdrawal Limit.
If the basis for the request cannot be substantiated by medical documentation but is due to circumstances beyond the student’s control, i.e. the
documented death of an immediate (not extended) family member; a call from reserve to active military service, etc. or is a request for only a partial
withdrawal, the student should complete the Petition to Withdraw from a Class(es) including the Petition to Withdraw from a Class(es)
Addendum. In addition, the student must provide appropriate documentation to substantiate the request. Due to the unusual nature of these
requests, a withdrawal from a course in the final 3 weeks of the semester requires approval from the instructor, chairperson of the department of the
class, the dean of the college in which the class is taught, and the Office of the Provost. These requests are carefully reviewed and approved only
when the documentation supports a serious and compelling reason beyond the student’s control. If the request is approved and meets the
definition above, the administrative grade of WE is assigned and the units will not be subject to CSULB’s Undergraduate Withdrawal Limit.
Should the request not be approved, the student must initiate the incomplete process where applicable or complete the class. Students who do not
follow the appropriate withdrawal procedure (cease attending class) will have a symbol of WU place on their record for each class. The WU is
treated as an F for GPA calculation.
rev.4jan12
California State University, Long Beach
Enrollment Services
PETITION TO WITHDRAW FROM A CLASS(ES)
Please refer to the ‘Petition to Withdraw from a Class’ instructions to review criteria for class withdrawals; undergraduate students should
carefully review the Notice on CSULB’s Undergraduate Withdrawal Limit listed on the Petition to Withdraw instruction sheet. Students wishing to
withdraw from a class(es) should use this form beginning the 3rd week of classes through the final day of instruction. Students wishing to
withdraw from a class(es) during the final 3 weeks of instruction must also complete the ‘Addendum to Petition to Withdraw from a Class’.
Students who withdraw from all classes will no longer have access to CSULB services including library, computer labs, and email accounts.
Financial aid recipients who completely withdraw from all courses may also be subject to repayment of all or part of their aid. Students are
responsible for withdrawing from the classes they are not attending. Additional information on refunds, deadlines, and policies are on the
Enrollment Services website, http://www.csulb.edu/depts/enrollment/registration/details.
Procedure prior to final 3 weeks of instruction for Fall & Spring (final week for Winter & May Intersession and Summer Sessions)
(see ‘Addendum for Petition to Withdraw from Class(es)’ for procedure during final 3 weeks)
1.
2.
3.
4.
5.
6.
7.
Complete the Petition to Withdraw from a Class (this form)
Attach documentation to support the serious and compelling reason for withdrawing, if appropriate
Review your situation with your Instructor. If he/she approves, obtain the Instructor’s signature on this Petition
Review your situation with the Department Chair. If he/she approves, obtain the Department Chair’s signature on this Petition
Make a copy of all documents for your records
Submit completed form to Enrollment Services, Brotman Hall 101, by the established deadline
Check your class schedule at MyCSULB to ensure that the ‘W’ grade(s) was recorded.
NOTE Undergraduate Students: If this petition is approved, the units will be subject to CSULB’s Undergraduate Withdrawal Limit
Semester:
Fall 20 ________ Winter 20 _____________ Spring 20 ______________ Summer 20 ____________
Last Name: __________________________________ First Name: ____________________________ MI __________
Campus ID: _________________ Telephone: ___________________ Email: ________________________________
Student Program:
Undergraduate
Reason for Withdrawal:
Credential
Masters
Other ____________________
Indicate the 'serious and compelling' reason for your withdrawal request. If appropriate, attach documentation.
Class
Number
Course Subject & Number
Sec
Units
Instructor's Signature
Example
1234
Example
PSY 100
Example
1
Example
3
Example
Instructor Signature
Date
Chairperson's Signature
Date
Example
Chairperson’s Signature
1
2
3
4
5
6
Student Signature: ______________________________________
Enrollment Services Office
Input by __________________ Date _____________
Date: _________________________________________________
During final three weeks of instruction, student must also submit the Petition to Withdraw Addendum
rev.4jan12
TBR
California State University, Long Beach
Enrollment Services
ADDENDUM FOR PETITION TO WITHDRAW FROM A CLASS(ES)
Students must complete the 'Petition to Withdraw from a Class(es)' form and this Addendum during final 3 weeks of instruction for Fall and Spring semesters
and final week of Winter, May and Summer sessions. Course withdrawals during the final 3 weeks are rarely approved and only permitted in cases such as an
accident or serious injury where the extenuating circumstances are beyond the student’s control and the assignment of an incomplete is impracticable. Therefore,
withdrawal during the final 3 weeks of instruction will normally involve total withdrawal from all classes due to the serious nature of the illness or injury. In most
cases, this is accomplished by using the Medical Withdrawal Petition available online at http://www.csulb.edu/depts/enrollment/forms. If the basis for the request
cannot be substantiated by medical documentation or is a partial withdrawal, the student should continue with this ‘Addendum for Petition to Withdraw from a
Class(es)’
Last Name: __________________________________ First Name: ____________________________ MI __________
Campus ID: _________________ Telephone: ________________________ Email:____________________________
Procedure during the last 3 weeks of the Semester (final week for Winter, May & Summer Sessions)
1.
2.
3.
4.
5.
6.
7.
8.
9.
Print and complete the Petition to Withdraw from a Class (available at http:/www.csulb.edu/depts./enrollment/forms)
Attach documentation to support the serious and compelling reason for withdrawing
Review your situation with your Instructor. If he/she approves, obtain the Instructors’ signature on the Petition
Review your situation with the Department Chair. If he/she approves, obtain the Department Chair’s signature on the Petition
Complete the Petition to Withdraw from a Class(es) Addendum (this form)
Review your situation with the Dean of the College. If he/she approves, obtain the Dean’s signature on the Addendum
Make a copy of all documents for your records
Submit completed form to Enrollment Services, Brotman Hall 101, prior to the established deadline
Continue to attend classes until a decision is made on your ‘Petition to Withdraw’. Once a final decision has been made on your Petition, an email
notification will be sent to your preferred email listed on MyCSULB
10. If Petition is approved, check your class schedule at MyCSULB to ensure that the ‘W’ or ‘WE’ grade(s) was recorded
11. If Petition is not approved, you must initiate the incomplete process where applicable or complete the class
Documentation:
Attach any additional information in support of your request. Documentation of any special circumstances must also be attached.
Please list the attachments you have provided below.
1. ____________________________________________________ 2. ____________________________________________________
3. ____________________________________________________ 4. ____________________________________________________
Note: List class schedule information in the same order to match the Petition to Withdraw Form
Class Number
Course Subject &
Number
Sec
Units
Dean of College Signature
Date
1
2
3
4
5
6
Student Signature: ______________________________________ Date: _______________________________
Enrollment Services
Office of Provost:
 Approve
 Deny
Grade Assignment:
 W Withdrawal
 WE Withdrawal for Extenuating Circumstances
Signature
Student Notified:
rev.4jan12
Date______________________
____________________________________________________________
By __________________________________________________
Date______________
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