HRAP NEWS ERP DEPARTMENT The Newsletter for HR Action Processors INSIDE THIS ISSUE: New Features Support Stack New Functionality and Issues 1 Separation and 1 Termination V OL UM E • New Message after 1 submitting an iForm • Delimit Supple- 2 ment BI Reports Chang- 2 ing 3 • Objects on Loan 3 • Warning Message 3 • Position Request 3 Form • Attachments if 3 iForm Rejected NEWS 7 NOVEMBER 13, 2 0 08 We sincerely appreciate your patience over the last few days while the system has been unavailable. Listed in this newsletter, you will find described the new functionality and items that are not working as designed. The items that are not working are being diligently researched and we expect resolution quickly. In preparation for Open Enrolment, you may notice the system is not available during off hours (after 5 pm and the weekends). We apologize for the inconvenience. The Separation of Employment iForm workflow has changed • The HR Action Processor (HRAP) will still initiate the iForm and include the appropriate documentation but HRIS will execute the form. • The HRAP will no longer receive the form a second time to approve. The appropriate reasons have been assigned to the Separation of Employment and Termination iForms. The date field text changed from Last Day Worked to Day After Last Day Worked. Use the CORRECT date even if the next day is a weekend or holiday. If existing iForms were saved as a draft, check and send and it will go to HRIS. If existing iForms are waiting for the HRAP to complete the second level, check and send and it should go to HRIS. New Message: “What do you want to do next?” • HRAP ISSUE Separation of Employment and Termination iForm • Functionality not Working 1, • After the HR iForm has been completed, a message will appear: “What do you want to do next?” Select “Start Additional Process” if you want to create another iForm on the same person. VOLUME PAGE 1, ISSUE 7 2 Delimit Supplement BRITE Support Center at 754-321-8120 Changes to delimit supplement are: • Initial screen column has been moved so it now reads last name/first name. • List is sorted according to personnel number. • Last Name and First Name now appear along with personnel number when selecting supplement. • Only supplements that belong to the HRAPs org unit will be displayed. • Contact HRAP at the employee’s primary org unit to delimit or send a memo to HRIS. • Coding changes should not be completed on the delimit iForm. The coding that displays on the iForm is not the coding on IT 14. If the coding needs to be updated, use PA 30 and access Infotype 14 Recurring Payments. • iForm can not be retrieved after sent. Save or Print a copy for your records. • iForm routes to the administrator who owns the person. It is not based on the cost center. • Manager is unable to reject the supplement at this time. If needs to be rejected, will need to contact HRAP. • Access PA 30, Infotype 14 to validate supplement was delimited. A man can succeed at almost anything for which he has unlimited enthusiasm. Charles M. Schwab BI Reports Have Changed • There is new functionality when accessing BI reports. The document titled, “BI Reports Past and Present” has samples of the changes. The document was sent to all end users of SAP via the BRITE Conference and is located on the website at http://www.broward.k12.fl.us/erp/brite/reports/ index.html HRAP NEWS PAGE 3 VOLUME 1, ISSUE 7 Features not Working Objects on Loan • HRAP can not display or update the objects on loan infotype 40. Expected solution by 11/21/08. • Warning Message when Opening an iForm • Warning: This form is not supported with the current version of Acrobat or Adobe Reader. Upgrade to the latest version for full support. • As long as the user as the minimum requirements of 7.09 they can ignore the message; however, it is recommended to have 8.1. • Position Request Change Form • The boxes on the Cost Distribution section are marked with an “X” even though data may not be changing. • Continue to submit the form. Expected solution by 11/14/08. • "If you haven't got the time to do it right, when will you find the time to do it over?" -Jeffrey J. Mayer • Questions regarding creating iForms, finding out their status, etc. should be directed to the BRITE Support Center at 754-321-8120 HRAP NEWS If the Administrator (MSS) Rejects an iForm with an Attachment, the attachment no longer will open. • The HRAP will receive the iForm in their UWL. Open the iForm, delete the attachment, add the attachment again and check and send.
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