HRAP NEWS Support Stack New Functionality and Issues

HRAP NEWS Support Stack New Functionality and Issues
HRAP NEWS
ERP DEPARTMENT
The Newsletter for HR Action Processors
INSIDE THIS
ISSUE:
New Features
Support Stack New
Functionality and Issues
1
Separation and 1
Termination
V OL UM E
•
New Message after 1
submitting an
iForm
•
Delimit Supple- 2
ment
BI Reports Chang- 2
ing
3
•
Objects on Loan 3
•
Warning Message 3
•
Position Request 3
Form
•
Attachments if 3
iForm Rejected
NEWS
7
NOVEMBER
13,
2 0 08
We sincerely appreciate your patience over the last few days while the system
has been unavailable. Listed in this newsletter, you will find described the new
functionality and items that are not working as designed. The items that are not
working are being diligently researched and we expect resolution quickly.
In preparation for Open Enrolment, you may notice the system is not available
during off hours (after 5 pm and the weekends). We apologize for the inconvenience.
The Separation of Employment iForm workflow has changed
• The HR Action Processor (HRAP) will still initiate the iForm and include the appropriate documentation but HRIS will execute the form.
• The HRAP will no longer receive the form a second time to approve.
The appropriate reasons have been assigned to the Separation of Employment and Termination iForms.
The date field text changed from Last Day Worked to Day After Last Day
Worked. Use the CORRECT date even if the next day is a weekend or holiday.
If existing iForms were saved as a draft, check and send and it will go to
HRIS.
If existing iForms are waiting for the HRAP to complete the second level,
check and send and it should go to HRIS.
New Message: “What do you want to do next?”
•
HRAP
ISSUE
Separation of Employment and Termination iForm
•
Functionality
not Working
1,
•
After the HR iForm has been completed, a message will appear: “What do
you want to do next?”
Select “Start Additional Process” if you want to create another iForm on the
same person.
VOLUME
PAGE
1,
ISSUE
7
2
Delimit Supplement
BRITE Support
Center at
754-321-8120
Changes to delimit supplement are:
• Initial screen column has been moved so it now reads last name/first
name.
• List is sorted according to personnel number.
• Last Name and First Name now appear along with personnel number
when selecting supplement.
• Only supplements that belong to the HRAPs org unit will be displayed.
• Contact HRAP at the employee’s primary org unit to delimit or send a
memo to HRIS.
• Coding changes should not be completed on the delimit iForm. The coding that displays on the iForm is not the coding on IT 14. If the coding
needs to be updated, use PA 30 and access Infotype 14 Recurring Payments.
• iForm can not be retrieved after sent. Save or Print a copy for your records.
• iForm routes to the administrator who owns the person. It is not based
on the cost center.
• Manager is unable to reject the supplement at this time. If needs to be
rejected, will need to contact HRAP.
• Access PA 30, Infotype 14 to validate supplement was delimited.
A man can
succeed at
almost anything
for which he has
unlimited
enthusiasm.
Charles M. Schwab
BI Reports Have Changed
•
There is new functionality when accessing BI reports. The document titled, “BI Reports Past and Present” has samples of the changes. The
document was sent to all end users of SAP via the BRITE Conference and
is located on the website at http://www.broward.k12.fl.us/erp/brite/reports/
index.html
HRAP
NEWS
PAGE
3
VOLUME
1,
ISSUE
7
Features not Working
Objects on Loan
• HRAP can not display or update the objects on loan infotype 40. Expected solution by 11/21/08.
• Warning Message when Opening an iForm
• Warning: This form is not supported with the current version of Acrobat or Adobe Reader. Upgrade to the latest
version for full support.
• As long as the user as the minimum requirements of 7.09
they can ignore the message; however, it is recommended
to have 8.1.
• Position Request Change Form
• The boxes on the Cost Distribution section are marked
with an “X” even though data may not be changing.
• Continue to submit the form. Expected solution by
11/14/08.
•
"If you
haven't got
the time to do
it right, when
will you find
the time to do
it over?"
-Jeffrey J.
Mayer
•
Questions
regarding
creating
iForms, finding
out their status,
etc. should be
directed to the
BRITE Support
Center at
754-321-8120
HRAP
NEWS
If the Administrator (MSS) Rejects an iForm with an Attachment, the attachment no longer will open.
• The HRAP will receive the iForm in their UWL. Open the
iForm, delete the attachment, add the attachment again
and check and send.
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