2014-present

2014-present
FULL TEXT OF FACULTY SENATE RESOLUTIONS
January 2014 - present
Resolution #14-01
Approved by the Faculty Senate: February 4, 2014
Received by the Chancellor: March 3, 2014
Formal faculty advice on curriculum matters acted on and recorded in the November 20, 2013
Graduate Curriculum Committee meeting minutes.
Resolution #14-02
Approved by the Faculty Senate: February 4, 2014
Approved by the Chancellor: March 3, 2014
Revisions to Transfer Admission Guidelines to remove MATH 1065 and ENGL 1200 from the
required courses for admission of transfer students, as noted below.
(Additions are highlighted and noted in bold print with deletions in strikethrough.)
“Transfer Admission Guidelines
All transfer students must:
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Submit an online application
Pay the $70 nonrefundable application fee
Submit ALL official transcripts (in signed/sealed envelopes) from each college/university
attended
ECU will accept official electronic transcripts from the eScripSafe and AVOW transcript
services
Note: All applicants who have attended a post-secondary institution for any length of time since
graduating high school are considered transfer students. Applicants must also meet all minimum
transfer requirements
Only courses with a grade of C or higher from regionally accredited institutions are considered
transferable
Please click here to access our Transfer Course Equivalency page.
Students under the age of 24 must also submit an official final high school transcript
The Office of Undergraduate Admissions will consider appropriate placement scores for college
credits (i.e. CLEP, DANTE'S, AP).
Meeting the minimum admission qualifications does not guarantee admission. Offers of admission are
extended on the basis of a competitive review process, and are subject to enrollment limits
Transferring with an AA, AS or AFA Degree or the 44-hr North Carolina Transfer Core Diploma
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Cumulative 2.5 GPA or higher on all attempted courses from the degree granting institution
Note: Completion of an AA, AS, AFA or the 44-hr NC Transfer Core Diploma will satisfy any Minimum
Course Requirements (MCR) deficiency from high school.
Transferring with an Associate of Applied Science Degree
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Cumulative 2.5 GPA from all post-secondary institutions attended.
Must have completed a minimum of 30 transferable credit hours including the equivalents to
ECU's ENGL 1100 Foundations of College Writing, Composition, 1200 Composition and
MATH 1065 College Algebra.
If under the age of 24 on the first day of enrollment at ECU, student must have completed the
Minimum Course Requirements (MCR) prior to high school graduation or have completed 6
transferable credit hours in each of the following: English, Math, Science, Social Science and
Foreign Language at the college level.
Note: Completion of an AAS degree will not satisfy a Minimum Course Requirements (MCR)
deficiency from high school.
Students transferring with an Associate of Applied Science Degree, earned at a North Carolina
Community College, into one of the following programs: Bachelor of Science in Industrial Technology
(BSIT) and Bachelor of Science in Construction Management (effective Spring 2013)
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Completed Associate in Applied Science (AAS) degree in approved technical area by the first
day of enrollment at ECU. The approved AAS programs can be viewed at
www.ecu.edu/tecs/bsit
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Cumulative 2.5 GPA from all post-secondary institutions attended.
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Must have completed a minimum of 30 transferable credit hours including the equivalents to
ECU's ENGL 1100 Foundations of College Writing, Composition, 1200 Composition and
MATH 1065 College Algebra.
Note: Applicants with an approved AAS degree on the list located at www.ecu.edu/tecs/bsit will
meet the 30 transferable hours required for admission, but still must have the equivalents to
ECU's ENGL 1100 Foundations of College Writing, Composition, 1200 Composition and
MATH 1065 College Algebra.

If under the age of 24 on the first day of enrollment at ECU, student must have completed the
Minimum Course Requirements (MCR) prior to high school graduation or have completed 6
transferable credit hours in each of the following: English, Math, Science, Social Science and
Foreign Language at the college level.
Note: Completion of an AAS degree will not satisfy a Minimum Course Requirements (MCR)
deficiency from high school.
Transferring without a 2 Year Degree or with a GED*
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Cumulative 2.5 GPA from all post-secondary institutions attended
Completion of minimum course requirements prior to high school graduation or completion of 6
transferable credit hours in each of the following: English, Math, Science, Social Science and
Foreign Language at the college level.*
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Must have completed a minimum of 30 transferable credit hours including the equivalents to
ECU's ENGL 1100, 1200 an MATH 1065
Final High School Transcript unless 24 years of age or older/ or GED
Transferring with credits from foreign institutions
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Cumulative GPA of 2.5 or higher
Official Final College Transcript from all institutions attended
All official documents must be in English
Evaluation of official documents from an accredited agency. Click here for a list of accredited
agencies.
All credits received from a foreign institution will be transferred as departmental electives
unless you provide us with course descriptions. Course descriptions should be translated to
English.
Deadlines: Transfer Applications for Admission
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Fall Semester: April 15
Spring Semester: December 1
Summer 1 & 11 week Session: May 1
Summer 2 Session: June 1
IMPORTANT NOTE:
Admission of applicants residing outside the State of North Carolina to an online degree, certificate
program or individual online course offered by East Carolina University, is dependent on ECU’s ability
to secure authorization from the applicant’s state of residence, if such authorization is required.
Due to recent changes in higher education regulations, ECU will no longer be able to offer online
programs or courses for students residing in Alabama, Massachusetts, Minnesota and Maryland.
ECU will work with state authorities to allow students in these states who are currently enrolled in an
ECU online or certificate program to complete their degree.
For questions specific to the state authorization process, call 252/737-1268 or email
destateauth@ecu.edu.”
Resolution #14-03
Approved by the Faculty Senate: February 4, 2014
Approved by the Chancellor: March 3, 2014 (with editorial revisions)
Addition to the University Undergraduate Catalog regarding the timing of major declaration, as noted
below.
(Addition is noted in bold print.)
“Declaration or Change of Major and Minor
Students should declare the major by the time they have earned sixty (60) semester hours of
credit. To earn a degree in a timely manner, several academic departments recommend that
students declare their major even earlier in their academic careers. Students should consult
their academic advisor regarding the process for declaring a major and/or minor.
Declaring a Major
To declare (to be admitted to) a major, a student must complete the admission requirements for the
program and complete the formal admission process as specified by the program. Students may
choose to earn a baccalaureate degree, two baccalaureate degrees simultaneously (dual degree), or
a double major. Students who hold a baccalaureate degree and wish to pursue a second
undergraduate degree will follow the requirements for a dual or second major, below. (See Academic
Requirements for Degrees and Minors.)
Student athletes and pre-health/pre-law students are assigned to academic advisors in their majors.
Athletics and the Pre-Professional Advising for Allied Health, Medicine, Dentistry, and Law continue
to provide monitoring and support in helping these students to meet their program requirements.
Declaring a Minor
If a degree program requires a minor, the minor must be identified at the time the student declares his
or her major and must be approved by the major chairperson or dean or his or her designee. All BA
degrees require a minor unless the degree requirements include a concentration and/or specified
cognates. (See Academic Requirements for Degrees and Minors.)”
Resolution #14-04
Approved by the Faculty Senate: February 4, 2014
Approved by the Chancellor: March 3, 2014
Addition to the ECU Faculty Manual, Part VIII, Section I, subsection II.B. Teaching Load as noted
below.
The Committee was asked to review Part VIII, Section I, subsection II.B. Teaching Load of the ECU
Faculty Manual in light of administrative PRR #02.07.01 Definition of a Semester Credit Hour and
determine if a reference to this administrative policy should be included in the manual. The definition
is tied to federal financial aid guidelines, and it is understood that faculty do not have much flexibility
with this. It is noted that the professional opinion of the faculty of the program is what determines
what is an "equivalent amount of work". The policy defines a credit hour as one hour of classroom
work plus two hours of work outside the classroom, per week, for fifteen weeks (totaling 45 hours per
semester) – or “at least an equivalent amount of work” for internships, practicums, etc.
(Addition is noted in bold print.)
II.
Assignments of Faculty Workload
Faculty workload is governed by the Faculty Workload Administrative Regulation.
By the end of the Spring semester for 9 month faculty, and by the end of the summer session for
12 month faculty, and prior to making final faculty workload assignments and after soliciting faculty
preferences, the unit administrator shall apprise each unit faculty member, in writing, of the duties
and responsibilities for the coming academic year.
A.
Assignment of Teaching Responsibilities
The unit administrator assigns teaching responsibilities. If changes in a faculty member's
assignment become necessary, the faculty member shall be notified, when possible, at
least two weeks prior to the beginning of each semester of such changes prior to the
effective date of the amended assignment.
B. Teaching Load
The definition of a semester credit hour is governed by Administrative Regulation
#02.07.01.
Full-time faculty members whose primary responsibilities are teaching should not be
required to teach more than 12 credit hours per semester or 6 credit hours per summer
session, with the exception of faculty members who voluntarily teach directed readings and
similar courses. If exceptional circumstances require that a faculty member be assigned
more than 12 credit hours in a semester, he or she should be appropriately compensated
for the excess teaching load during that term or be given the equivalent reduced teaching
load the following semester.
C. Assignment of Released Time
Assignments of released time are governed by Faculty Scholarly Reassignment
Administrative Regulation. Faculty members who are to be granted released time shall be
informed in writing of the purpose of the reduced assignment.
Resolution #14-05
Approved by the Faculty Senate: February 4, 2014
Approved by the Chancellor: not applicable
Report on revisions to Part VI, Section IV of the ECU Faculty Manual relating to student privacy and
conduct and the new GA policies on student disciplinary proceedings noting that no changes were
needed to the ECU Faculty Manual, Part VI, Section IV in order to conform with the new GA policies
on student disciplinary proceedings.
Resolution #14-06
Approved by the Faculty Senate: February 4, 2014
Approved by the Chancellor: March 3, 2014
Additions to Summer 2014 University Calendar as noted below.
(Additions are highlighted and noted in bold print.)
Summer Session 2014
First Session
(Actual days First Session: 5 Mondays, 5 Tuesdays, 5 Wednesdays, 5 Thursdays,5 Fridays, 1 day for final examinations)
March 21, Friday
March 24, Monday
May 16, Friday
May 19, Monday
May 20, Tuesday
May 20,Tuesday
May 26, Monday
June 5, Thursday
June 11, Wednesday
June 23, Monday
June 24, Tuesday
June 26, Thursday
Early registration for special populations begins at 1:00 pm.
Registration for Summer Session begins.
New student registration; schedule changes.
Classes begin; schedule changes.
Last day for registration and schedule changes (drop and add) for first
session by 5:00 pm.
Census Day (Official enrollment count taken at 5:00 pm).
State Holiday (no classes).
Last day for undergraduate students to drop term-length courses or withdraw
from school without grades by 5:00 pm. Block courses may be dropped only
during the first 50% of their regularly scheduled class meetings.
Last day for graduate students to drop courses without grades by 5:00 pm.
Classes end. Last day for submission of grade replacement requests.
Final examinations.
Grades due at noon.
Second Session
(Actual days Second Session: 5 Mondays, 5 Tuesdays, 4 Wednesdays, 6 Thursdays, 5 Fridays, 1 day for final examinations)
June 25, Wednesday
June 26, Thursday
June 27, Friday
June 30, Monday
July 4, Friday
July 14, Monday
July 15, Tuesday
July 21, Monday
July 31, Thursday
August 1, Friday
August 4, Monday
New student registration; schedule changes.
Classes begin; schedule changes.
Last day for registration and schedule changes (drop and add) for Second
Summer Session by 5:00 pm.
Census Day (Official enrollment count taken at 5:00 pm).
State Holiday (no classes).
Last day to submit thesis to Graduate School for completion of degree
in the summer session.
Last day for undergraduate students to drop term-length courses or withdraw
from school without grades by 5:00 pm. Block courses may be dropped only
during the first 50% of their regularly scheduled class meetings.
Last day for graduate students to drop courses without grades by 5:00 pm.
Classes end. Last day for submission of grade replacement requests.
Final examinations.
Grades due at noon.
Summer Session 2014
11-Week Summer Session
(Actual class days: 9 Mondays, 11 Tuesdays, 9 Wednesdays, 11 Thursdays, 10 Fridays, 1 day for final examinations)
March 21, Friday
March 24, Monday
May 16, Friday
May 19, Monday
May 20, Tuesday
May 20,Tuesday
May 26, Monday
June 24-25, Tuesday
and Wednesday
July 4, Friday
July 8, Tuesday
July 14, Monday
July 15, Tuesday
July 31, Thursday
August 1, Friday
August 4, Monday
Early registration for special populations begins at 1:00 pm.
Registration for 11-Week Summer Session begins.
New student registration; schedule changes.
Classes begin; schedule changes.
Last day for registration and schedule changes (drop and add) by 5:00 pm.
Census Day (Official enrollment count taken at 5:00 pm).
State Holiday (no classes).
Midsummer Break (no classes).
State Holiday (no classes).
Last day for graduate students to drop courses without grades by 5:00 pm.
Last day to submit thesis to Graduate School for completion of degree
in the summer session.
Last day for undergraduate students to drop term-length courses or withdraw
from school without grades by 5:00 pm. Block courses may be dropped only
during the first 50% of their regularly scheduled class meetings.
Classes end. Last day for submission of grade replacement requests.
Final examinations.
Grades due at noon
Resolution #14-07
Approved by the Faculty Senate: February 4, 2014
Approved by the Chancellor: not applicable
Resolution on Fall 2015 University Calendar, as follows:
Whereas,
Whereas,
Whereas,
Whereas,
Whereas,
Whereas,
Whereas,
Whereas,
Whereas,
the UNC Policy Manual, chapter 400.1.6 states “All UNC campuses must ensure that
every course offered for academic credit adheres to the standard of a minimum of 750
scheduled minutes of instructional time or the equivalent per credit hour. The time may
include required examination periods, but may not include study days.”; and
for ECU this policy means all three credit hour Tuesday-Thursday or MondayWednesday classes must have 28 class meetings and Monday-Wednesday-Friday
classes must have 42 class meetings. Classes that meet once a week must have 14
class meetings; and
in fall semesters, to make up for the Monday lost due to Labor Day, ECU traditionally
makes the Tuesday following the holiday in effect a Monday class. Classes that meet
once a week on Monday night, meet on Tuesday night. Tuesday day and night classes
do not meet the week of Labor Day; and
based on a review of the academic calendars of other major North Carolina large state
universities, it appears that ECU is the only one to use the Monday make-up day on a
Tuesday; and
the Calendar Committee conducted a survey of the ECU faculty to get their
feelings/perceptions of the ECU make-up day policy and 455 people responded. For
the initial question respondents were asked if they were satisfied with the current
approach using a make-up day during the semester to take the place of the missed day.
Of the 455 respondents, 243 (53.4%) answered they were not satisfied with the current
make-up day calendar; and
the respondents were asked to rank in order their preference for alternatives to the
current calendar and a Monday start was the most popular followed by a Wednesday
start; and
in order to eliminate the Monday make-up days the Tuesday after Labor Day in the fall
semester, the Calendar Committee would like to propose classes start on Monday in
August instead of Tuesday. This would eliminate the need for any make-up days; and
with a Monday start, there would be 14 class meetings for all five weekdays, with
classes ending on Monday and reading day and exams moved up one day; and
with a Monday start, the University graduation ceremony could be held on Thursday
instead of the traditional Friday and departmental ceremonies could be concluded by
Friday instead of Saturday.
Therefore Be It Resolved, that the Faculty Senate supports the efforts of the Calendar Committee to
eliminate Fall make-up days and requests that the Committee present this Spring a Fall 2015
academic calendar with a Monday start date.
draft Fall 2015 University Academic Calendar
Resolution #14-08
Approved by the Faculty Senate: February 4, 2014
Approved by the Chancellor: February 11, 2014
Approval rescinded by the Chancellor: February 27, 2014
Action clarified by the Chancellor: March 5, 2014
Spring 2014 Snow Make-up Day Proposal, that reads as follows:
Class Missed
Tuesday, January 28 after 12:30
Wednesday, January 29
Thursday, January 30
Friday, January 31
Proposed Make-up Day
Partial class days are not made up1
Wednesday, April 30, Reading Day
Tuesday, April 29, previously a Friday make-up
No scheduled make up day, suggest outside activity2
Friday class that was scheduled to meet on Tuesday, April 29 will now meet on Friday, April 18,
previously a state holiday.
Excerpts taken from the Policy for Making Up Missed Class Days
1. Class days where less than the entire day is canceled are considered Partial missed days.
Faculties whose classes are affected on Partial missed days are encouraged to make up the
missed class time with optional course assignments, readings, or other relevant activity.
Faculty are also encouraged to consider utilizing various university online resources for this
purpose as well
2. Suggestions on how to make up missed time. By meeting at the usual class time on the
designated make-up days (avoid giving tests on these days) or by some activity relevant to the
class (outside the usual class time, but not necessarily on the designated make-up days, as
decided by the instructor following whatever procedures have been adopted by the unit)
Resolution #14-09
Approved by the Faculty Senate: February 4, 2014
Approved by the Chancellor: March 3, 2014
Curriculum and academic matters contained in the University Curriculum Committee meeting minutes
of November 14, 2013.
Resolution #14-10
Approved by the Faculty Senate: February 4, 2014
Received by the Chancellor: March 3, 2014 (with comment)
Formal Faculty Advice on Proposed University Regulation Concerning Weapons on Campus, as
noted below.
(Additions are highlighted and noted in bold print and deletions in strikethrough.)
Introduction
1.1 All university constituents, including students, faculty, staff, and visitors, should respect the
institutional mission and help to ensure that a safe and secure environment, which is
conducive to learning, is present at all times. Therefore, each constituent should respect and
obey the following rules and regulations pertaining to weapons on university property.
1.2 This policy does not apply to an individual’s legal right to possess or own a weapon off
campus.
1.3 Any member of the university community who violates North Carolina General Statute 14269.2, “Weapons on Campus or other educational property,” may be subject both to
prosecution and punishment in accordance with state criminal law and criminal procedures
and to disciplinary proceedings by the university.
1. Weapons on Campus or Other Educational Property
1.1. G.S. 14-269.2 makes it unlawful and, in some circumstances, felonious conduct “for any
person to possess or carry, whether openly or concealed, any gun, rifle, pistol, or other firearm
of any kind, or any dynamite cartridge, bomb, grenade, mine, or powerful explosive on
educational property.”
1.2. The statute makes it a misdemeanor “for any person to possess or carry, whether openly or
concealed, any BB gun, air rifle, air pistol, bowie knife, dirk, dagger, slingshot, leaded cane,
switchblade knife, blackjack, metallic knuckles, razors and razor blades (except solely for
personal shaving), firework or any sharp pointed or edged instrument except instructional
supplies, unaltered nail files, and clips and tools used solely for the preparation of food,
instruction, and maintenance on educational property.”
1.3. The statute does not apply to:
1.3.1. A weapon used solely for educational, research, clinical or school-sanctioned
ceremonial purposes or used in a school-approved program or activity conducted
under the supervision of an adult whose supervision has been approved by the school
authority;
1.3.2. Armed forces personnel, officers and soldiers of the militia and national guard, law
enforcement personnel, any private police employed by an educational institution, when
acting in the discharge of the official duties, and armed armored car or courier service
guards or hospital or health care facility guards acting in the discharge of the guard’s
duties and with the permission of the University;
1.3.3. A person who has a concealed handgun permit issued in accordance with Article 54B of
this Chapter, has a concealed handgun permit considered valid under G.S. 14-415.24,
or is exempt from obtaining a permit pursuant to G.S. 14-415.25, provided the weapon
is a handgun, is in a closed compartment or container within the person's locked
vehicle, and the vehicle is in a parking area that is owned or leased by the University. A
person may unlock the vehicle to enter or exit the vehicle, provided the handgun
remains in the closed compartment at all times and the vehicle is locked immediately
following the entrance or exit;
1.3.4. An employee of the University who resides on the campus of the institution at which the
person is employed when the employee's residence is a detached, single-family
dwelling in which only the employee and the employee's immediate family reside, the
weapon is a handgun and it is possessed in accordance with appropriate statutory
criteria.
1.4. The director of the ECU Police Department is responsible for authorizing weapons on campus
that meet either 2.3.1. or 2.3.2.
2. Penalties
2.1. Double Jeopardy. It is not “double jeopardy” for both the criminal law enforcement authorities
and the university to proceed against and punish a person for the same specified conduct.
2.1.1. The university will initiate its own disciplinary proceedings against a student, faculty
member, administrator, or other employee when the alleged conduct is deemed to affect
the interest of the university.
2.1.2. A resident student should also understand that he or she may be removed from the
residence hall for violating the housing contract regulation pertaining to the possession
or use of a weapon in the residence halls (see Sec. IV A.3. East Carolina University
Campus Living Contract).
2.2. Penalties will be imposed by the university in accordance with procedural safeguards
applicable to disciplinary actions against students, faculty members, administrators, and other
employees. These safeguards are found in the East Carolina University Faculty Manual, the
Board of Governors’ policies applicable to employees exempt from the State Personnel Act,
the policies and procedures of the East Carolina University Student Judicial System, and by
the regulations of the State Personnel System.
2.3. Unless one of the exceptions enumerated in section 2.3, above, applies, the penalties to be
imposed by the university may range from written warnings to expulsions from enrollment and
discharges from employment. All mitigating and aggravating circumstances associated with an
incident involving weapons, including threatening to use a weapon, will be taken into account
when considering an appropriate penalty. However, the following penalties shall be
established for the particular offenses described:
2.3.1. Persons who possess or use a gun, rifle, pistol, or other firearm of any kind or powerful
explosive* will be suspended for a period of not less than one year (student), or
discharged (faculty member, administrator, or other employee). For a second offense,
the student will be expelled;
2.3.2. Persons who possess or use a BB gun, stun gun, air rifle, air pistol, bowie knife, dirk,
dagger, slingshot, leaded cane, switchblade knife, blackjack, metallic knuckles, razors
and razor blades (except solely for personal shaving), firework, or any sharp pointed or
edged instrument except instructional supplies, unaltered nail files, and clips and tools
used solely for the preparation of food, instruction, and maintenance, will be suspended
from enrollment for a minimum period of at least one semester or its equivalent
(student), or discharged (faculty member, administrator, or other employee). For a
second offense, any student will be expelled.
2.4. In certain instances, established penalties may be reduced due to mitigating circumstances.
The established penalty, however, may not be reduced if the violation involves use of a
weapon in a manner where bodily harm or injury occurs or where the weapon was involved in
another violation of university regulations. In cases where the penalty is reduced, the person
should expect some penalty which may include probation, counseling, community service, or
loss of certain privileges. A subsequent violation of this policy will result in a progressively
more severe penalty, which includes suspension or expulsion of students and discharge of a
faculty member, administrator, or other employee.
* This list is not intended to be inclusive of all items that would be considered weapons and,
therefore, prohibited by the university.
Resolution #14-11
Approved by the Faculty Senate: February 4, 2014
Received by the Chancellor: March 3, 2014
Formal faculty advice on new and revised Interim Regulations Regarding HIPAA, including no
recommended changes to the new and revised interim regulations regarding HIPAA.
Resolution #14-12
Approved by the Faculty Senate: February 4, 2014
Approved by the Chancellor: March 3, 2014
Curriculum matters acted on and recorded in the Service Learning Committee meeting minutes of
December 10, 2013, including requests for service learning (SL) designation for ART 3851: Art in the
Elementary School, SL*, BIOL 3150: Plant Biology, SL*, ENGL 3880: Writing for Business and
Industry, SL*, and ENGL 4950: Children’s Literature, SL*. (The asterisk indicates that only some
sections will be designated as SL which is consistent with catalog procedures.)
Resolution #14-13
Approved by the Faculty Senate: February 4, 2014
Approved by the Chancellor: March 3, 2014
Curriculum matters acted on and recorded in the Writing Across the Curriculum Committee meeting
minutes of December 9, 2013, including requests for writing intensive (WI) designation for ECON
4700: Applications of Economic Analysis, ENGL 3875: Peer Tutoring, and ENGL 3290: AsianAmerican Literature and removal of WI designation for COMM 4905: Media Ethics.
________________________________________________________________________________
Resolution #14-14
Approved by the Faculty Senate: February 4, 2014
Received by the Chancellor: March 3, 2014 (with comment)
Academic Program Review of the Dance Program and response to the external review
recommendations.
Resolution #14-15
Approved by the Faculty Senate: February 4, 2014
Received by the Chancellor: March 3, 2014 (with comment)
Academic Program Review of the Department of Psychology and response to the external review
recommendations.
________________________________________________________________________________
Resolution #14-16
Approved by the Faculty Senate: February 4, 2014
Approved by the Chancellor: March 3, 2014
Request to change the name of the Department of Philosophy to Department of Philosophy and
Religious Studies.
________________________________________________________________________________
Resolution #14-17
Approved by the Faculty Senate: February 4, 2014
Approved by the Chancellor: February 17, 2014
Request for authorization to establish a New Distance Education Program – MAEd in Elementary
Education in the College of Education; Request for authorization to establish a New Distance
Education Program – MAEd in Middle Grades Education in the College of Education; Request for
authorization to establish a New Distance Education Degree Program – MA in Communication
(emphasis on Health Communication) in the School of Communication, and Request to offer an
Accelerated Second Degree BS Nursing option in the College of Nursing.
________________________________________________________________________________
Resolution #14-18
Approved by the Faculty Senate: February 4, 2014
Approved by the Chancellor: March 3, 2014
Request to create a Minor in Creative Writing in the Department of English; request to discontinue BM
in Music Theory Composition in School of Music; Request to retitle BM in Performance to BM in
Music in the School of Music; and request to add three new concentrations to the retitled BM in Music
degree in the School of Music.
________________________________________________________________________________
Resolution #14-19
Approved by the Faculty Senate: February 4, 2014
Approved by the Chancellor: March 3, 2014
Revisions to Part XII, Section IV, subsection II.B. Grievance Procedures for Complaints of Grievance
Procedures for Complaints of Unlawful or Prohibited Harassment, Discrimination or Improper
Relationships Brought Against East Carolina University Faculty Members or Administrators Holding
Faculty Status as noted below.
(Additions are highlighted and noted in bold print and deletions in strikethrough.)
“II. Grievance Procedures
B. Level One Grievance Procedures
1. Reporting the Complaint to the East Carolina University Office of Equity and Diversity
a. To initiate the process, the complainant may contact the OED office or submit a grievance
reporting form, available at http://www.ecu.edu/cs-acad/edc/SubmitAGrievance.cfm. If this
is an appeal from the Dean’s decision as specified under II.A.3, the party making such an
appeal is known as the complainant in this process.
b. Complaints concerning harassment, discrimination, or improper relationships submitted in
writing to ECU’s EEO Officer, who is Vice Provost for Equity and Diversity, should contain
at least the following: (a) the complainant's description of the alleged event(s), including
times, dates, places, and witnesses, if possible; (b) the complainant’s description of the
effects, if any, of the alleged event(s); (c) the names of the individuals alleged to have
subjected the complainant to harassment or discrimination, or alleged to be involved in a
prohibited improper relationship; and (d) the identification and contact information for the
complainant. The EEO Officer, or the Officer’s designee, is referenced hereafter, as “the
Grievance Officer”.
c. The Grievance Officer shall immediately acknowledge receipt of the complaint and, within
14 calendar days from the submission of the complaint, shall schedule a meeting with the
d.
e.
f.
g.
h.
complainant to listen to and discuss the complaint. Any of the deadlines set at Level One
Grievance, as enumerated in this II.B, may be extended by the Grievance Officer to
accommodate delays not reasonably avoidable. Written notice of the new deadline and the
reason for the extension shall be provided to the parties and to the Provost. Such
extensions must be allowable under applicable law and shall not unduly delay the
investigative process.
The Grievance Officer will be available to the complainant, the respondent (hereafter, “the
respondent” is used in the singular form, even where it may stand for more than one
person), and to possible witnesses to discuss their rights and procedural options, as well as
the possible outcomes of these options.
The Grievance Officer shall determine whether evidence exists to sustain the complaint. In
making this determination, the Grievance Officer may conduct an investigation. The
confidentiality of both the complainant and the respondent will be preserved to the extent
required by law.
If the complainant wishes to proceed or the Grievance Officer determines it necessary to
proceed with an investigation, the Grievance Officer will provide a written description of the
complaint, or a copy of the written complaint, to the respondent at the beginning of the
investigation and not later than 14 calendar days following the complainant’s or Grievance
Officer’s decision to proceed with an investigation.
The respondent shall have an opportunity to meet with the Grievance Officer and provide a
response to the allegations, both verbally and in writing.
During the investigation of a complaint the Chancellor or appropriate Vice Chancellor may
take interim measures, up to and including suspension with pay, to prevent misconduct or
retaliation.
2. Record
a. The Grievance Officer will keep a record of the initial and any subsequent discussions
between the complainant and the Grievance Officer, and of discussions between the
Grievance Officer and respondent. This investigation record will include:
i)
the documentation referenced in II.B.1.b;
ii)
the reply of the respondent, if any;
iii)
and any and all information collected in and relating to the investigation,.
and, to To the extent allowed by applicable law, the portion of the
investigation record referenced in II.B.2.a. (i) and (ii) shall be provided
by the Grievance Officer to all parties with all due speed, preferably within
14 calendar days of its compilation.
b. Within 14 calendar days of receiving a copy of the portion of the investigation record
referenced in II.B.2.a. (i) and (ii), the complainant and the respondent may append to this
record a written response to each of the factual claims of the record therein. In any case
where a written response is appended to the record, this will be noted in the investigation
record itself.
3.
Written Report and Conclusions
Within 21 calendar days after the procedures listed under II.B.1. are met and the
investigation record as specified under II.B.2. is completed, the Grievance Officer will
submit this record and the Grievance Officer’s report of findings and conclusions to the
appropriate Vice Chancellor. All parties, including the complainant, respondent, and
supervisors, are notified regarding the results of the investigation at the same time to
include a report of the Grievance Officer’s findings and conclusions, subject to any
legally required redactions; provided, however, if there are multiple respondents and/or
multiple complainants, each party will receive only such information as is directly related to
his or her case.
4.
The Vice Chancellor shall issue a letter to all parties that may or may not initiate the
disciplinary process or take disciplinary action in accordance with University procedures.
Each complainant and respondent may obtain by request to the Grievance Officer a
copy of the investigation records, redacted to the extent required by law.
5.
Procedures To Be Followed Upon the Imposition of Sanctions
a.
The Chancellor or the Chancellor’s designee may respond to substantiated
claims by the imposition of serious sanctions (The UNC Code, Section 603) lists
serious sanctions as discharge from employment, suspension, or demotion in
rank) or lesser sanctions, provided that the conditions specified below are met
prior to the imposition of sanctions. However, failure of the respondent to
cooperate with the investigation (failure to respond to the allegations, or to
accept a copy of the report of the investigation, etc.) will not preclude the
University from imposing appropriate sanctions if all of the following have
occurred:
i. The respondent was provided with a written statement or description of the
complaint brought against the respondent, signed either by the complainant
or the Grievance Officer;
ii. The complaint was thoroughly investigated by the Grievance Officer;
iii. The reply of the respondent to the complaint was solicited in person and in
writing by the Grievance Officer during the investigation of the complaint by
the Grievance Officer;
iv. The reply of the respondent to the complaint obtained during the investigation
of the complaint by the Grievance Officer is noted in the Grievance Officer’s
report of findings and conclusions; and
v. The respondent was provided with the Grievance Officer’s written report of
the findings and conclusions.
b.
When the disciplinary actions, if any, do not include a serious sanction, either
party may, within 28 calendar days from the Vice Chancellor’s issuance of a
letter responding to the Grievance Officer’s report, request an appeal to the
Grievance Board in accordance with the Level Two Procedures as specified
below in II.C.
c.
When the disciplinary actions include a serious sanction they may -- pursuant to
the ECU Faculty Manual -- be sequentially appealed to the Due Process
Committee, and the East Carolina University Board of Trustees. and, Alleging
that one or more specified provisions of The UNC Code have been violated, the
Board of Trustees decision may be further appealed to the Board of Governors.
The UNC Code, Section 603(3) warns that if, within 14 calendar days after
receiving the notice of a serious sanction, the faculty member makes no written
request for appeal, the faculty member may be discharged or serious sanction
imposed without recourse to any institutional grievance or appellate procedure.
6.
Options beyond Level One Grievance
When Level One procedures are terminated without being resolved to the satisfaction of
either party, both the complainant and respondent have the option of initiating a Level Two
Grievance (see II.C). However, if the disciplinary actions include a serious sanction and the
respondent wishes to appeal it, such an appeal must be made to the Due Process
Committee instead of the Grievance Board.”
________________________________________________________________________________
Resolution #14-20
Approved by the Faculty Senate: February 25, 2014
Received by the Chancellor: April 1, 2014
Formal faculty advice on curriculum matters acted on and recorded in the Graduate Curriculum
Committee’s meeting minutes of December 4, 2013 and January 15, 2014.
________________________________________________________________________________
Resolution #14-21
Approved by the Faculty Senate: February 25, 2014
Received by the Chancellor: April 1, 2014
Formal faculty advice on academic matters acted on and recorded in the Graduate Council’s meeting
minutes of December 9, 2013 and January 27, 2014.
________________________________________________________________________________
Resolution #14-22
Approved by the Faculty Senate: February 25, 2014
Approved by the Chancellor: April 1, 2014
Curriculum and academic matters contained in the University Curriculum Committee’s meeting
minutes of December 12, 2013.
________________________________________________________________________________
Resolution #14-23
Approved by the Faculty Senate: February 25, 2014
Approved by the Chancellor: April 1, 2014
Curriculum and academic matters contained in the Writing Across the Curriculum Committee’s
meeting minutes of February 10, 2014 including approval of writing intensive (WI) designation for
HMGT 4700 and removal of WI designation for HMGT 3990, 3991, 3992.
________________________________________________________________________________
Resolution #14-24
Approved by the Faculty Senate: February 25, 2014
Approved by the Chancellor: April 1, 2014
Curriculum matters included in the Foundations Curriculum and Instructional Effectiveness
Committee meeting minutes of February 3, 2014, including approval for global diversity designation
for ENGL 2050, ENGL 2760, ENGL 3720, FILM 3900, and FILM 3901 and domestic diversity
designation for ENGL 2700, ENGL 2740, ENGL 4710, ENGL 4730, ENGL 4740, and FILM 4920.
________________________________________________________________________________
Resolution #14-25
Approved by the Faculty Senate: February 25, 2014
Approved by the Chancellor: April 1, 2014
Curriculum and academic program matters included in the Educational Policies and Planning
Committee meeting minutes of February 14, 2014, including request for authorization to develop a
minor in Interior Design within the Department of Interior Design and Merchandising, request for
authorization to plan a Doctor of Public Health (DrPH) with two concentrations 1) Public Health
Administration and 2) Environmental and Occupational Health within the Department of Public Health
in the School of Medicine, and a request for authorization to establish a graduate certificate in Public
Management and Leadership within the Department of Political Science.
________________________________________________________________________________
Resolution #14-26
Approved by the Faculty Senate: February 25, 2014
Approved by the Chancellor: not applicable
No revisions needed to ECU Faculty Manual, Part VI, Section VII to conform with changes detailed in
Transmittal Letter #86 dated August 27, 2013 from the University of North Carolina’s Office of the
Secretary relating to changes to items located in the UNC Policy Manual about academic program
planning and evaluation.
________________________________________________________________________________
Resolution #14-27
Approved by the Faculty Senate: February 25, 2014
Approved by the Chancellor: April 1, 2014
Whereas, ECU’s Mission statement includes the following: “promotes wellness” and “improves quality
of life”; and
Whereas, prohibiting all smoking within sports venues would be consistent with the ECU Mission
statement.
Therefore Be It Resolved that the Faculty Senate requests the Chancellor and his administrative staff
to review the smoking policies at the sports venues.
________________________________________________________________________________
Resolution #14-28
Approved by the Faculty Senate: March 18, 2014
Approved by the Chancellor: April 16, 2014
Spring 2014 Graduation List, including Honors Program graduates.
________________________________________________________________________________
Resolution #14-29
Approved by the Faculty Senate: March 18, 2014
Approved by the Chancellor: n/a
Use of correct terminology and titles of groups and/or reports the first time that they are used in both
verbal and written reports, prior to referring to them as acronyms.
________________________________________________________________________________
Resolution #14-30
Approved by the Faculty Senate: March 18, 2014
Received by the Chancellor: April 16, 2014
Formal faculty advice on curriculum matters acted on and recorded in the Graduate Curriculum
Committee meeting minutes of February 5, 2014.
________________________________________________________________________________
Resolution #14-31
Approved by the Faculty Senate: March 18, 2014
Received by the Chancellor: April 16, 2014
Formal faculty advice on curriculum and academic matters acted on and recorded in the Graduate
Council meeting minutes of February 17, 2014.
________________________________________________________________________________
Resolution #14-32
Approved by the Faculty Senate: March 18, 2014
Approved by the Chancellor: April 16, 2014 (with stipulation)
Revised ECU Faculty Manual, Part XII, Section I. Faculty Grievance Policies and Procedures.
________________________________________________________________________________
Resolution #14-33
Approved by the Faculty Senate: March 18, 2014
Approved by the Chancellor: April 16, 2014
2015/16 University Academic Calendar, including Summer 2015, Fall 2015, and Spring 2016.
________________________________________________________________________________
Resolution #14-34
Approved by the Faculty Senate: March 18, 2014
Approved by the Chancellor: April 16, 2014
Curriculum and academic matters contained in the Writing Across the Curriculum Committee meeting
minutes of March 3, 2014, including approval of writing intensive (WI) designation for UNIV 4990 and
READ 4534 and removal of WI designation for GERM 3350, ENGR 2070, and ENGR 3000.
________________________________________________________________________________
Resolution #14-35
Approved by the Faculty Senate: March 18, 2014
Approved by the Chancellor: April 16, 2014
Curriculum and academic matters contained in the University Curriculum Committee meeting minutes
of January 23, 2014 and February 13, 2014.
________________________________________________________________________________
Resolution #14-36
Approved by the Faculty Senate: March 18, 2014
Approved by the Chancellor: April 16, 2014
Curriculum matters acted on during the Foundations Curriculum and Instructional Effectiveness
Committee meeting of February 17, 2014, including approval for global diversity designation for FORL
1662, PLAN 1900, COMM 4185, 3390, 2050 and 1050, COMM 3180, domestic diversity designation
for HMGT 1500, SOCW 2010, COMM 4135, COMM 3180, and Foundations Humanities credit for
FORL 1662, RELI 2350 and 2340.
________________________________________________________________________________
Resolution #14-37
Approved by the Faculty Senate: March 18, 2014
Approved by the Chancellor: April 16, 2014
Curriculum and academic program matters included in the Educational Policies and Planning
Committee meeting minutes of February 28, 2014, including a request to establish a
Master of Science degree program in Computer Science in a distance education format within the
Department of Computer Science, College of Technology and Computer Science.
________________________________________________________________________________
Resolution #14-38
Approved by the Faculty Senate: March 18, 2014
Approved by the Chancellor: April 16, 2014 (with stipulation)
Responsibilities and authority of the Bachelor of Science in University Studies (BSUS)
Program Faculty Oversight Committee as follows:
1. To act as the program curriculum committee.
2. Advise students on thematic concentration proposal development with special
emphasis on ensuring that the proposal does not encroach on an established
degree program (see University Studies Program Policy Guidelines)
3. Approve thematic concentration for each student.
4. Provide advice to the Provost and BSUS program director concerning program
operations.
5. Conduct an annual audit of a representative sample of BSUS degrees in the late fall
in accordance with items 1 and 2 and report the audit to EPPC at the first meeting of
the calendar year to ascertain whether the standard has been applied correctly and
consistently; recommend corrective action if the audit finds flaws or inconsistencies.
6. Serve as liaison’s to the Colleges they represent to update their constituents
concerning the activities of the BSUS program.
7. Participate in the BSUS academic program review.
________________________________________________________________________________
Resolution #14-39
Approved by the Faculty Senate: March 18, 2014
Approved by the Chancellor: n/a
Send the entire recommended list of Bachelor of Science in University Studies (BSUS) Program
Faculty Oversight Committee members and the motion to include two additional members from the
University Curriculum Committee and Faculty Senate to Educational Policies and Planning
Committee to consider and report to the Faculty Senate in April 2014.
________________________________________________________________________________
Resolution #14-40
Approved by the Faculty Senate: March 18, 2014
Acknowledged receipt by the Chancellor: April 16, 2014
Statement of Principles Regarding Budget Reductions and Allocations, as follows:
East Carolina University has endured a challenging budgetary climate in recent years, and will likely
face continuing reductions in the near future. In this context, the University Committee on Fiscal
Sustainability has been charged with developing a set of recommendations to help ensure that the
character and quality of ECU’s academic mission will be maintained. In light of the campus-wide
budget discussions currently taking place, the Faculty Senate offers the following statement affirming
the values and principles that should guide any decisions about resource reductions and
(re)allocations.
In considering the impending budget reductions, we recommend that the University:
• Give the utmost priority to maintaining educational quality and protecting the academic core,
that is, the curriculum-centered student-faculty relationship that lies at the heart of ECU’s
academic mission.
• Protect the capacity of faculty and students to engage in the original scholarship and creative
activity that is integral to a vibrant academic core.
In addition we also recommend that the University:
• Ensure a budget process that is open and transparent, with opportunities for input from all
campus constituencies.
• Give careful consideration to the human cost of budget reductions, and ensure that people
are valued and treated with respect.
• Prioritize investments and strategic priorities according to merit and performance, and in light
of ECU’s mission and strategic vision.
• Preserve the widest possible access to higher education and consider the impacts of budget
decisions on student recruitment, progress and retention.
• Ensure that efforts are made to maintain the diversity of students, faculty and staff.
________________________________________________________________________________
Resolution #14-41
Approved by the Faculty Senate: April 15, 2014
Approved by the Chancellor: n/a
Proposed Revisions to Post Tenure Review
________________________________________________________________________________
Resolution #14-42
Approved by the Faculty Senate: April 15, 2014
Acknowledged receipt by the Chancellor: May 21, 2014 (with comment)
Transparency of Financial Impacts in Program Changes
________________________________________________________________________________
Resolution #14-43
Approved by the Faculty Senate: April 15, 2014
Approved by the Chancellor: n/a
Support of the General Education Council’s Work on System Level Student Learning Outcome
Assessment
________________________________________________________________________________
Resolution #14-44
Approved by the Faculty Senate: April 15, 2014
Received by the Chancellor: May 21, 2014
Formal faculty advice on curriculum matters acted on and recorded in the Graduate Council meeting
minutes of February 17, 2014 and March 17, 2014.
________________________________________________________________________________
Resolution #14-45
Approved by the Faculty Senate: April 15, 2014
Received by the Chancellor: May 21, 2014
Formal faculty advice on curriculum and academic matters acted on and recorded in the Graduate
Curriculum Committee meeting minutes of February 5, 2014, March 5, 2014 and March 19, 2014.
________________________________________________________________________________
Resolution #14-46
Approved by the Faculty Senate: April 15, 2014
Approved by the Chancellor: May 21, 2014 (with changes highlighted below)
Addition to ECU Faculty Manual, Part XI, Section V. relating to Weapons Policy, as follows: (additions
noted in bold print).
“The General Assembly recently amended the law about weapons on campus, and as a
result ECU has revised their weapons policy. Formal faculty advice on the proposed
interim University Regulation Concerning Weapons on Campus was provided to the
Chancellor via the Faculty Senate on February 4, 2014 (#14-10).
Until such time that an amended statute is published and/or ECU revises its University
regulation, the committee proposes that both the NC General Statute and University
regulation be referenced in Part XI, Section V. of the ECU Faculty Manual as noted
below.
“II. Weapons Policy
It is a violation of University policy for a member of the University community to possess
and/or use a weapon on any university owned or controlled property, or at
extracurricular events sponsored by the university. The University Weapons policy is
contained in the University Regulation Concerning Weapons on Campus. Any
faculty member who violates this policy may be subject to serious sanctions imposed by
the university in accordance with due process as outlined in the university’s tenure and
promotion policies and procedures, as well as punishment in accordance with state
criminal law. For further details and certain exceptions, see North Carolina General
Statute § 14-269.2 located online at: http://www.ncga.state.nc.us/ or the University
Regulation Concerning Weapons on Campus. (FS Resolution #11-20, February
2011)”
________________________________________________________________________________
Resolution #14-47
Approved by the Faculty Senate: April 15, 2014
Acknowledged receipt by the Chancellor: May 21, 2014 (with comment)
Formal faculty advice on proposed Regulation on Responding to Complaints of Sexual Harassment,
Sexual Misconduct and/or Discrimination on the Basis of Sex.
________________________________________________________________________________
Resolution #14-48
Approved by the Faculty Senate: April 15, 2014
Received by the Chancellor: May 21, 2014
Formal faculty advice on Faculty Serious Illness and Parental Leave Policy.
________________________________________________________________________________
Resolution #14-49
Approved by the Faculty Senate: April 15, 2014
Approved by the Chancellor: May 7, 2014 (with comments)
(#12-75 Recommendation establishing Domestic and Global Diversity Course Requirements)
Curriculum matters acted on and recorded in the Foundations Curriculum and Instructional
Effectiveness Committee meeting minutes of March 17, 2014, including approval of domestic
diversity credit for HGMT 1500 and March 31, 2014, including approval of domestic diversity credit for
HIST 1050, HIST 1051, HIST 3210, BUSS 2200, NURS 4906, SOCI 1010, SOCI 2110, SOCI 2111,
SOCI 3100, SOCI 3219, SOCI 3326, SOCI 3400, SOCI 4327, SOCI 4341, SOCI 4345, SOCI 4347
and approval of global diversity credit for HIST 1031, HIST 3610, HIST 3615 HIST 3620, HIST 3630,
GEOG 2100, GEOG 4320, NURS 4905, RELI 1690, RELI 2400, RELI 2500, RELI 2692, RELI 2693,
RELI 2695, RELI 2696, RELI 3692, RELI 3698, RELI 3800, RELI 3896, RELI 3796, SOCI 3235.
________________________________________________________________________________
Resolution #14-50
Approved by the Faculty Senate: April 15, 2014
Held for further study by the Chancellor: May 21, 2014 (with comment)
Recommendations on COAD 1000.
________________________________________________________________________________
Resolution #14-51
Approved by the Faculty Senate: April 15, 2014
Received by the Chancellor: May 21, 2014
Formal faculty advice on REG 01.30.01 Institutional Survey Administration, as follows:
After reading REG 01.30.01 and associated documentation, the Research/Creative Activities
Committee (RCAC) met and discussed several points made in the document. That feedback was
shared with Faculty Senate in December 2013. Faculty Senate tasked the committee with meeting
with individuals from the Survey Review and Oversight Committee (SROC). A list of
recommendations regarding REG 01.30.01 was sent to the SROC.
Linked below you will find SROC response to our recommendations (#1) which formed the basis for
meetings between the groups. Updated documentation was sent to the RCAC on 2/20/14 from Dr.
Susan Beck-Frazier. The RCAC met and made additional changes and suggestions (#2). A
frequently asked questions document (#3) was created specifically in response to RCAC issues and
concerns. The document will be available on the web with easy access to individuals who need to
submit their surveys for approval.
1. Response to RCAC feedback from December 2013.
2. An update to REG 01.30.01 Institutional Survey Administration with RCAC feedback.
3. A frequently asked questions document (FAQ) regarding the regulation and the SROC.
______________________________________________________________________
Resolution #14-52
Approved by the Faculty Senate: April 15, 2014
Approved by the Chancellor: n/a
University Budget Committee is charged with reviewing ECU’s policies governing faculty promotion
raises, as well as, the pros and cons of possible alternative models.
________________________________________________________________________________
Resolution #14-53
Approved by the Faculty Senate: April 15, 2014
Approved by the Chancellor: n/a
Revisions to the ECU Faculty Manual, Part VI, Teaching and Curriculum Regulations, Procedures
and Academic Program Development, Section I. Teaching Regulations and Guidelines Related to
Faculty, subsection V. Course Expectations and Requirements were referred back to Admissions and
Retention Policies Committee for further review.
________________________________________________________________________________
Resolution #14-54
Approved by the Faculty Senate: April 15, 2014
Approved by the Chancellor: n/a
Revisions to the ECU Faculty Manual, Part VI, Teaching and Curriculum Regulations, Procedures
and Academic Program Development, Section I. Teaching Regulations and Guidelines Related to
Faculty, subsection X. Class Attendance and Participation Regulations were referred back to
Admissions and Retention Policies Committee for further review.
________________________________________________________________________________
Resolution #14-55
Approved by the Faculty Senate: April 15, 2014
Approved by the Chancellor: May 21, 2014
Creation of a New WE Grade, Withdrawal with Extenuating Circumstances and Revisions to Related
Policies.
________________________________________________________________________________
Resolution #14-56
Approved by the Faculty Senate: April 15, 2014
Held for further study by the Chancellor: May 21, 2014 (with comment)
Recommendations from the Subcommittee on Unit Code Policy.
________________________________________________________________________________
Resolution #14-57
Approved by the Faculty Senate: April 15, 2014
Held for further study by the Chancellor: May 21, 2014 (with comment)
Approved by the Chancellor: October 15, 2014 (with effective date being 10/20/14)
Revised unit codes of operation, including, Department of Political Science’s Unit Code of Operation,
Department of History’s Unit Code of Operation, School of Music’s Unit Code of Operation,
Department of Sociology’s Unit Code of Operation, and College of Education’s Unit Code of
Operation.
All approved unit codes of operation are available at:
http://www.ecu.edu/cs-acad/fsonline/customcf/committee/uc/unitcodes.pdf
________________________________________________________________________________
Resolution #14-58
Approved by the Faculty Senate: April 15, 2014
Acknowledged receipt by the Chancellor: May 21, 2014 (with comment)
Resolution on Academic Conflicts with Fall 2014 Thursday Home Football Games, as follows:
Whereas, the University Academic Calendar Committee is charged to consider calendar
matters for university units and make recommendations on matters affecting the
calendar; and
Whereas, the Fall 2014 University Academic Calendar was publicized following the
Chancellor’s approval in April 2013; and
Whereas, the publicized 2014 ECU Football schedule (noted below) includes two
Thursday home games (October 23 and December 4) that will conflict with
University academic activities.
Therefore Be It Resolved, that the Chancellor form a small working group to include
Faculty Officers, Academic Council, University Registrar, and University Athletics
and Staff Senate representation to address how best to plan for these two Thursday
home games and widely publicize the plan in early May 2014 and again in early
August 2014 to the University community (faculty, staff, students).
Be It Further Resolved, that the plan address how to consistently handle these yearly
academic class conflicts with minimum negative impact to the academic mission of
the University.
Fall 2014 University Academic Calendar
http://www.ecu.edu/cs-acad/fsonline/customcf/calendar/fall2014.pdf
2014 ECU Football Schedule
Date
Opponent / Event
08/30/14
vs. North Carolina Central
09/06/14
at South Carolina
09/13/14
at Virginia Tech
09/20/14
vs. North Carolina
10/04/14
vs. SMU *
10/11/14
at USF *
10/23/14
vs. Connecticut *
11/01/14
at Temple *
11/15/14
at Cincinnati *
11/22/14
vs. Tulane *
11/28/14
at Tulsa *
12/04/14
vs. UCF *
Disposition: Chancellor
Location
Greenville, N.C.
Columbia, S.C.
Blacksburg, Va.
Greenville, N.C.
Greenville, N.C.
Tampa, Fla.
Greenville, N.C.
Philadelphia, Pa.
Cincinnati, Ohio
Greenville, N.C.
Tulsa, Okla.
Greenville, N.C.
Time
TBA
TBA
TBA
TBA
TBA
TBA
TBA
TBA
TBA
TBA
TBA
TBA
________________________________________________________________________________
Resolution #14-59
Approved by the Faculty Senate: April 15, 2014
Approved by the Chancellor: May 21, 2014
Policy for Making Up Missed Class Days.
________________________________________________________________________________
Resolution #14-60
Approved by the Faculty Senate: April 15, 2014
Approved by the Chancellor: May 21, 2014
Curriculum and academic program matters acted on and recorded in the Educational Policies and
Planning Committee’s April 11, 2014 meeting minutes including Request to establish a new Graduate
Certificate in Criminal Justice Education within the Department of Criminal Justice; Request to
establish a new Certificate in Entrepreneurship within the College of Business; Request to move the
International Management Certificate from the College of Business to the Thomas Harriot College of
Arts and Sciences; Request to discontinue the Tax Certificate within the College of Business;
Request to move the General Business Concentration from within the Department of Finance to the
Department of Management (remaining within the College of Business); Request to create a
Business Foundations Certificate within the College of Business; Request to establish a new
distance education BS degree program in Family and Consumer Sciences Education, within the
Department of Child Development and Family Relations; Request to establish a PhD program in
Epidemiology, within the Department of Public Health within the School of Medicine; Request to add a
non-thesis option to the MS Biology program within the Department of Biology; Request to establish
a new Graduate Registered Health Information Administrator (RHIA) Certificate Program within the
College of Allied Health Sciences; Request to change MS degree title from MS in Recreation and
Park Administration (RPA) to MS in Recreation Services and Interventions within the College of
Health and Human Performance; Request to create two concentrations – Recreation and Park
Administration and Recreational Therapy Administration – in the MS in Recreation and Park
Administration within the College of Health and Human Performance; Request to create a Cohort
Didactic Program in Dietetics Concentration, within the BS degree in Nutrition and Dietetics in the
Department of Nutrition Science; and a Request to create a Nutrition with Science Concentration,
within the BS degree in Nutrition and Dietetics in the Department of Nutrition Science.
________________________________________________________________________________
Resolution #14-61
Approved by the Faculty Senate: April 15, 2014
Approved by the Chancellor: May 21, 2014 (with exception)
Recommended Bachelor of Science in University Studies (BSUS) Program Faculty Oversight
Committee membership.
________________________________________________________________________________
Resolution #14-62
Approved by the Faculty Senate: April 15, 2014
Approved by the Chancellor: May 21, 2014
Revisions to the ECU Faculty Manual, Part VI, Teaching and Curriculum Regulations, Procedures
and Academic Program Development, Section VII. Academic Program and Curriculum Development.
________________________________________________________________________________
Resolution #14-63
Approved by the Faculty Senate: April 15, 2014
Approved by the Chancellor: May 21, 2014
Curriculum and academic matters acted on and recorded in the University Curriculum Committee
meeting minutes of February 27, 2014, March 6, 2014 and March 27, 2014.
________________________________________________________________________________
Resolution #14-64
Approved by the Faculty Senate: April 22, 2014
Rejected by the Chancellor: June 3, 2014 (with comments)
Resolution in support of course release opportunities for elected Faculty Officers, as follows:
Whereas,
the Faculty Senate is a part of the Chancellor’s division; and
Whereas,
in recent years, ECU faculty members have relied heavily on faculty officers
(Chair, Vice Chair, Secretary, and Parliamentarian) to represent their collective
interests in discussions on a wide-range of academic and institutional policies
and procedures; and
Whereas,
this growing reliance requires faculty officers to be more involved in all aspects of
shared governance, including membership on various academic, administrative,
and ad hoc committees; and
Whereas,
the time and energy faculty officers are expected to devote to University standing
committees are in addition to the responsibilities for teaching, research, and
service they owe their respective academic units; and
Whereas,
the additional workload places a heavy service burden on those who are willing
to serve in leadership roles; and
Whereas,
currently the elected Chair of the Faculty is the only faculty leader to receive
compensation in the form of a summer stipend and two course releases per
academic year; and
Whereas,
the elected Vice Chair of the Faculty and the elected Secretary of the Faculty and
appointed Parliamentarian are not compensated for their additional duties
outside of their individual academic units,
Therefore Be It Resolved, that the Faculty Senate supports offering additional compensation
for the four faculty officer positions.
Be It Further Resolved, that the Faculty Senate requests that the Chancellor provides financial
support from within the Chancellor’s Division to offer compensation (i.e., at least
one course release per semester) for all four faculty officer positions.
Be It Further Resolved, that this compensation for faculty officers will be provided regardless of
the academic division in which they hold academic rank.
________________________________________________________________________________
Resolution #14-65
Approved by the Faculty Senate: April 22, 2014
Approved by the Chancellor: May 7, 2014 (with comments)
(#12-75 Recommendation establishing Domestic and Global Diversity Course Requirements)
Curriculum matters acted on recorded in the Foundations Curriculum and Instructional Effectiveness
Committee meeting minutes of April 21, 2014, including approval of domestic diversity credit for
NURS 4210/4211 and DNCE 1000, global diversity credit for CDFR 4100, THEA 1000, and ART
1910(DE) and foundations humanities credit for ENGL 3070, ENGL 3080, ENGL 3090, ENGL 3950.
________________________________________________________________________________
Resolution #14-66
Approved by the Faculty Senate: September 16, 2014
Approved by the Chancellor: October 15, 2014
Curriculum matters acted on and recorded in the April 10, 2014 University Curriculum Committee
meeting minutes.
Resolution #14-67
Approved by the Faculty Senate: September 16, 2014
Approved by the Chancellor: October 15, 2014
Curriculum matters acted on and recorded in the April 24, 2014 University Curriculum Committee
meeting minutes.
Resolution #14-68
Approved by the Faculty Senate: September 16, 2014
Approved by the Chancellor: October 15, 2014
Curriculum matters acted on and recorded in the April 14, 2014 Writing Across the Curriculum
Committee meeting minutes, including approval of writing intensive (WI) designation for SPED 3005
and the removal of WI designation from SPED 3100, SPED 3200, NURS 4150, CHEM 2250, CHEM
3450, CHEM 3850, CHEM 3950, CHEM 3960, and CHEM 5350.
Resolution #14-69
Approved by the Faculty Senate: September 16, 2014
Approved by the Chancellor: October 15, 2014
Curriculum matters acted on and recorded in the September 8, 2014 Writing Across the Curriculum
Committee meeting minutes, including approval of writing intensive (WI) designation for JUST 4300
and removal of WI designation for DANC 4323 and DANC 4047/4048.
Resolution #14-70
Approved by the Faculty Senate: September 16, 2014
Approved by the Chancellor: October 15, 2014
Curriculum matters acted on and recorded in the April 8, 2014 Service Learning Committee meeting
minutes, including approval of service learning (SL) designation for DNCE 2200.
Resolution #14-71
Approved by the Faculty Senate: September 16, 2014
Approved by the Chancellor: October 15, 2014
Revisions to the unit code format, as follows:
(Additions are noted in RED print and deletions in RED strikethrough.)
UNIT CODE FOR XXXXX
Section I
PREAMBLE
This Code allows for faculty participation in and establishes procedures for the XXXXX’s
internal affairs and is consistent with the East Carolina University (ECU) Policy Manual,
the ECU Faculty Manual, and all established university policies.
Section II
FACULTY
A. Definitions of the unit’s faculty
B. Criteria for serving as a voting faculty member of the unit (Refer to ECU Faculty Manual,
Part IV, Section II.C and Part IX, Section I.IV).)
C. Where appropriate, approved criteria for appointment to the graduate faculty (Refer to ECU
Faculty Manual, Part II, Section IV.)Part II.)
D. Criteria for emeritus status in the unit (Refer to ECU Faculty Manual,
Part VIII, Section I., subsection I.D.4).)
Section III
ADMINISTRATIVE ORGANIZATION OF THE UNIT
Section IV
STANDING COMMITTEES OF THE UNIT
A. MembershipStanding Committees, including membership, terms, and duties of standing
committees
A.B. Personnel Committees, Tenure Committees, Promotion Committees (Refer to ECU
Faculty Manual, Part IX, Section I., subsection IV.A).)
Section V
EVALUATION OF FACULTY
NOTE: If the unit has guidelines, they must follow ECU Faculty Manual, Part IV, Section
II.E).)
A. Current, updated, and approved guidelines, criteria, and weights governing the evaluation of
tenured and tenure-track faculty members annually and otherwise for all personnel actions,
including recommendations for raises, merit awards, reappointment, promotion and the
award of permanent tenure (Refer to ECU Faculty Manual, Part VIII, Section I., subsection
III; Part IX, Section I, subsection IV; Part X, Section I.;and Part XI, Section I.F).).
B. Guidelines, criteria, and weights governing the evaluation of fixed-term faculty members
annually and otherwise for all personnel actions, including new or subsequent appointments,
performance evaluations and advancement in title
C. Standards for post-tenure review (Refer to ECU Faculty Manual, Part IX, Section II. B).)
Section VI
PROCEDURES FOR MEETINGS WITHIN THE UNIT
Include requirements and procedures for calling meetings, and by whom, agenda requirements
and reference to conduct by Robert’s Rules of Order, Newly Revised.
Order, Newly Revised
Section VII
VOTING BY FACULTY MEMBERS
Procedures for the unit’s voting faculty members to indicate in a timely fashion and by
vote their approval or disapproval of the unit’s major planning documents, assessment
documents, Guidelines for Unit Academic Program Review, (Refer to ECU Faculty
Manual, Part IV), and other major reports prior to their submission in final form to
person(s) outside the unit
Section VIII BUDGET
Procedures for discussing with its unit administrator the unit’s
A. Annual budget request
B. Annual report
Section IX
AMENDMENT PROCEDURES
Include procedures for amending code, how much prior notice is required, and what
kind of vote is required (majority, 3/5, etc.). Refer to Robert’s Rules of Order, Newly
Revised “Bylaws,” #55, Article IX. and to ECU Faculty Manual, Part IV. “This Code
MUST be approved by a majority of the permanently tenured faculty members of the
unit.”
Resolution #14-72
Approved by the Faculty Senate: September 16, 2014
Accepted by the Chancellor: October 15, 2014
Formal faculty advice to include no recommended changes to the Review Process and Procedure for
EPA Non-Faculty Employees.
History: Chancellor: October 12, 2005; Board of Trustees: December 16, 2005; Amended: January
1, 2009; Revised December 2, 2013; Board of Trustees approved January 13, 2014.
Related Policies:
Section 611 of the Code of the University of North Carolina, "Review of Personnel Actions
Affecting Specified Employees Exempt from the State Personnel Act (EPA)"
UNC Policy Manual 300.1.1, Senior Academic and Administrative Officers
UNC Policy Manual 300.2.1, Employees Exempt from the State Personnel Act
Additional References:
ECU Policy for Employees Exempt from the State Personnel Act
ECU Human Resources Benefits
Human Resources
Contact Information:
Assistant Vice Chancellor for Human Resources and Director of EPA Administration, (252) 328-9882
Review Process and Procedure for EPA Non-Faculty Employees1
Introduction
East Carolina University is committed to fair and equitable treatment for all employees. The University
administration is charged by law and University policy with managing and directing its human
resources, including but not limited to workforce size, recruitment, training, work assignments, hours
of employment, promotion, demotion, transfer, or dismissal. Where there are concerns or problems
related to employment, employees, their co-workers and their supervisors are strongly encouraged to
find informal means of resolving them. Employees may pursue formal requests in accordance with
the Review Procedure outlined in section 4 below.
1.
General Considerations
1.1. The University has established this Review Process and Procedure for those actions stated in
Section 3 below.
1.2. EPA Non-Faculty Employees (hereinafter "Employees") have the right to use this Review
Process & Procedure ("Review Process & Procedure") free from threats or acts of retaliation,
interference, coercion, restraint, discrimination, or reprisal. Employees and students may not be
retaliated against for participating in a review as an employee, a witness, an employee assistant, or
as a Review Committee member. Any person who retaliates against another person for exercising
rights in good faith under this Review Process & Procedure will be subject to appropriate and prompt
administrative action by the University.
2.
2.1.
The EPA Non-Faculty Employee Review Committee (the "Committee")
Roles and Responsibilities of the Committee
The Committee hears requests for reviews brought by Employees covered by the Review Process &
Procedure.
2.2.
Composition of the Committee
The Chancellor2 shall appoint five (5) EPA Non-Faculty employees to serve as regular committee
members representing EPA non-faculty employees across the divisions of the University.
Additionally, the Chancellor shall appoint three (3) EPA Non-Faculty employees to serve as alternate
Committee members. The Chancellor shall endeavor to have each division have representation on
the Committee. All regular and alternate members of the Committee must be subject to the Review
Process & Procedure.
The three (3) alternates will be appointed to: fill the unexpired terms of regular members who may
leave the Committee; or, to serve in the event that a regular member is not available to serve or must
recuse him/herself because of a conflict of interest; or, if the Employee is a member of the regular
1
“EPA Employees" are "Employees Exempt from the State Personnel Act" which includes
Senior Academic and Administrative Officers as defined in Section I.B and governed by
Section III of the UNC policy 300.1.1, and employees designated within the non-teaching
EPA Instructional or Research category under G.S. 126-5, and as defined in UNC Policy
300.2.1.
2 The Chancellor may designate an individual to fulfill any responsibility of the
Chancellor under this Review Process & Procedure if he or she chooses to delegate any
assignment.
member's division. If an alternate is appointed to fill the unexpired term of a regular member, the
Chancellor shall appoint a new alternate member to represent the division previously served by the
replaced regular member.
Upon expiration of a regular member's term, a new member of the Committee will be appointed from
among the three alternates and a new alternate will be appointed to represent the division previously
served by the regular member whose term has expired.
The Committee's membership year is July 1 through June 30. New appointees assume membership
on July 1 and expiring terms end on June 30 of each year. Membership may continue in the event
that the Committee is actively hearing a case, or there is a currently pending review.
A Committee member may not participate in a review he or she brings on his or her own behalf, in
any case in which he or she has been materially involved or in any case that arose within that
Committee member's department or division in instances where a Vice Chancellor or division head is
the respondent.
2.3.
Appointments to the Committee
The Assistant Vice Chancellor for Human Resources is responsible for facilitating the work of the
Committee, including orienting new members and managing this appointment process. For initial
appointments, and subsequently on an annual basis in May or as soon thereafter as practicable, the
Chancellor may send a memorandum to the Vice Chancellors requesting nominees. The Chancellor
will send a letter of appointment to the selected individuals to fill the expired terms of regular and
alternate members. When a vacancy occurs during a regular or alternate member's term due to
inability to continue through the remainder of the unexpired term, the Chancellor2 will solicit a
nomination from the head of the division represented by that regular or the alternate member, or
another unrepresented division. The Chancellor2 will send a letter of appointment to the individual(s)
selected to fill the unexpired term of the regular or alternate member(s).
The regular members of the committee will elect the Chair of the Committee ("Committee Chair" or
the "Chair") annually in July or as soon thereafter as practicable. The Committee will also elect a vice
chair, who will preside in the event that the Chair is unable to fulfill the requirements of this position.
The Chair and Vice Chair are permitted to serve multiple terms.
3.
Committee Jurisdiction and Request for Review Statement.
3.1 Requests for review are subject to the standards set out below, which define matters which may
or may not be reviewed under this Review Process & Procedure. A University official may choose to
offer a proposed resolution to a dispute without such offer conferring jurisdiction under this Review
Process & Procedure where such jurisdiction is not otherwise present. Matters that can be reviewed
shall be limited to claims that:
3.1.1 Discharge for cause or other disciplinary action violated the interpretation and application of
any provision of The University of North Carolina Policy Manual Section 300.2.1.
3.1.2 Discontinuation, expiration of term appointments, or terminations with notice upon allegations
of violations of the notice requirements, or the Equal Employment Opportunity and Protected Activity
provisions of the University of North Carolina Policy Manual Section 300.2.1
3.2 Matters outside the Committee's jurisdiction. Absent a demonstration by the employee that the
decision was based on a factor reviewable under the University of North Carolina Policy Manual
Section 300.2.1, the Committee has no jurisdiction to review pursuant to the Review Policy and
Procedure:
3.2.1. Dissatisfaction by an Employee with the general application of a University, School/College or
Department policy, regulation, or practice or with a University official's decision-making on the
grounds it is undesirable or inadvisable.
3.2.2. Complaints, reviews or appeals that are exclusively subject to another University procedure
or are exclusively within the scope of another University committee such as, but not limited to,
intellectual property determinations, research ethics, Campus Police trespass appeals, parking
appeals or assignments, and health and safety concerns. The outcome of such matters may be
presented to and considered by the Committee when they have a direct relevance to a matter which
otherwise is within the scope of the process subject to the specific disclosure and confidentiality rules
of the other University procedure or Committee.
3.3 Written Request for Review Statement Required
3.3.1 An Employee must file a written request review statement ("Statement") using the form
available on the ECU HR website (link provided above) with the Chair of the Committee.
3.3.2 Absent exceptional circumstances, the signed, written Statement shall be submitted within 20
working days of the decision cited in the Statement. The deadline for submitting the Statement may
be extended only if, in the judgment of the Chair, there are significant extenuating circumstances. The
act of filing a Statement does not extend employment.
3.4 Referral to the Office for Equity and Diversity
If the Statement submitted by the employee includes an allegation of prohibited discrimination and/or
harassment based on a protected class as set forth in the University's Equal Opportunity,
Harassment, and Non-Discrimination Policies, the Statement is first referred to the University's Office
of Equity and Diversity ("OED") for assessment. The Statement is held in abeyance during any
preliminary review and/or investigation by the OED. The OED will conduct a preliminary review to
determine if part or all of the concerns outlined in the Statement are in the purview of the OED. The
OED shall endeavor to complete its preliminary review within 10 working days but may, depending
upon the specifics of the issues involved, request the Chair of the Review Committee (the "Chair") to
provide additional time, if/as necessary. If the preliminary review determines that part or all of the
concerns outlined in the Statement are found to be within the purview of the OED, the OED will
investigate those concerns in accordance with the review procedures outlined in the Equal
Employment Opportunity Plan. If there are no findings by the OED that result in a violation of the
University's Equal Opportunity, Harassment and Non-Discrimination Policies, the OED will issue a
notice of outcome to the Chair.
4.
4.1.
Review Procedures
Convening the Committee
Not later than 10 working days after receipt of the Statement, the Chair shall convene the Committee
for its initial meeting. At this meeting or before, the Chair will provide the members of the Committee
with an orientation covering the role and responsibilities of the Committee and a review of the
process. At this meeting, the Committee shall review the Statement and determine whether the
matter as stated falls within the jurisdiction of the Committee or not.
Relevant considerations include, but are not limited to, the employment status of the Employee and
the subject matter of the concerns in the Statement.
If the matter is not eligible for review, the Committee may:
4.1.1 Allow the Employee to amend the Statement in writing within five working days of Employee's
receipt of notice of an opportunity to amend his/her Statement. The Committee will review the
amended Statement pursuant to Section 4.1 above; or
4.1.2 Dismiss the Statement, in writing, for failure to state a concern that is eligible for review under
this Review Process and Procedure.
If the matter is eligible for review under the Policy, the Committee Chair shall, within 10 working days,
forward a copy of the Statement to those named by the Employee as responsible ("Respondent(s")),
together with notice that a written response to the Statement concerns must be provided to the
Committee Chair and the Employee within 10 working days. A copy of the Statement must also be
submitted to the University Counsel and the appropriate Vice Chancellor.
4.2.
Challenges to a Committee Member
4.2.1. Challenge by the Committee. If, in the opinion of the Committee, the membership of the
Committee is for any reason inappropriate, then the Chair shall submit a written recommendation to
the Chancellor that changes in membership are necessary to ensure objective and timely review in
that case. Upon such request, the Chancellor shall have the discretion to make any changes to the
Committee necessary for the Committee to function effectively including, but not limited to,
replacement of the Chair. The decision of the Chancellor regarding the disposition of such a request
must be in writing and shall be included in the Official Record.
4.2.2 Challenge by a party. Any party may request that a member of the Committee be removed.
The party shall submit the request for removal of a Committee Member to the Chair in writing no later
than five (5) working days after receipt of the Notice described at Section 4.5. The Chair shall
forward the request to the Chancellor. The decision of the Chancellor regarding the disposition of the
request is final, must be in writing, and shall be included in the Official Record.
4.3
Assistants
This Review Process is not intended to be a formal legal process nor do the formal rules of evidence
apply. Neither the Employee nor the Respondent(s) may have an attorney actively participate at the
Review Hearing (the "Hearing"). (Attorney is defined as anyone with a Juris Doctorate, or other
recognized law degree, regardless of whether or not that person is licensed to practice law in the
State of North Carolina and/or whether or not that person is "representing" the employee.) However,
the Employee and the Respondent(s) is/are entitled to have one assistant (the "Assistant") of the
party's choice present at all meetings and at the Hearing to aid the party in developing their case.
The Assistant may not be a witness or speak at the Hearing or otherwise actively participate in the
Hearing. An attorney may serve as an Assistant. Information shared by a party with their Assistant is
considered confidential and shall not be divulged except as required by law.
Each party shall confirm the identity of any Assistant who will attend the hearing to the Chair in writing
no later than five (5) working days after receipt of the Notice described at Section 4.5.
Upon request of the Chair, the Office of the University Counsel ("OUC") may designate an attorney to
provide procedural advice to the Committee.
4.4 Confidentiality. Members of the Committee, parties, Assistants and witnesses shall maintain
strict confidence concerning all aspects of the review process. This is required by state law as well
as University policy.
4.5 Notices of Meetings. The Chair shall send notices of the scheduled meetings to all Committee
members, the Employee, and the Respondent(s). The Notice will
4.5.1 set the date for the Hearing not later than four weeks from the date that the Respondent(s)
submitted the response to the Statement;
4.5.2 identify the review the Committee will be hearing, and the parties and the Committee
members;
4.5.3 instruct the parties to exchange one copy of their proposed exhibits and witness lists at least
five (5) working days in advance of the Hearing, and a sealed copy to the Chair for the Record, but in
no case shall information be provided to the Committee prior to the Hearing. References to the
documents during the Hearing shall be by exhibit number with page references as applicable;
4.5.4 inform the parties that, at least two (2) working days prior to the hearing, they must list whether
or not there are any factual or other items that can be agreed upon and reduced to written stipulations
signed by the parties prior to the Hearing. The parties shall present the stipulations to the Chair;
4.5.5 remind parties of any other applicable deadlines in accordance with this Review Process and
Procedure (e.g., challenges to a Committee member at Section 4.2.2, identification of Assistants at
Section 4.3); and
4.5.6 instruct the parties to bring to the Hearing at least one copy of each exhibit for each
Committee member, one copy for the court reporter and one copy for each party.
The Chair of the Committee may consider and grant a reasonable extension of any deadlines
established in this Review Process and Procedure at the request of one of the parties based on
extenuating circumstances and/or at the recommendation of the Committee.
4.6
The Hearing
4.6.1 Court Reporter. The Chair shall arrange a court reporter to record all Hearings and maintain
the exhibits presented by the parties at the Hearing. The University shall bear the expense of the
court reporter. No other recordings of the Hearing shall be allowed.
4.6.2 Amendment of Statement. Once the Hearing begins, the Employee shall not have the right to
amend the Statement without the unanimous vote of the Committee. If any amendment to the
Statement is allowed, the Chair shall promptly notify the Respondent(s) of this action and defer
subsequent proceedings until the Respondent(s) have had the opportunity to respond to this revision.
A respondent shall have 10 working days to respond to any amended Statement.
4.6.3 Attendance at the Hearing. The only persons allowed to attend the Hearing are the
Committee, the Assistant Vice Chancellor for EPA Administration; counsel from the OUC, to advise
the Committee; the court reporter, the Employee and the Employee's Assistant and the
Respondent(s) and the Respondent(s)' Assistant. Any other persons who are witnesses shall only
attend the Hearing while they are testifying.
4.7
Guidelines for the Conduct of the Hearing
4.7.1 Committee Participation. Hearings shall be conducted with the Chair and all five (5)
Committee members present.
4.7.2 Control of Hearings. The Chair shall preside over the Hearing. Consistent with the principles
of impartiality and equity, the Chair shall determine, in consultation with the Committee, among other
things, the following:
4.7.2.1.
The order of testimony presentation, if it deviates from the standard order described below;
4.7.2.2 Whether a party has provided adequate justification for accepting evidence into the record
at the Hearing;
4.7.2.3.
The order and procedure for questioning the parties and witnesses;
4.7.2.4.
Compliance with all procedures; and
4.7.2.5.
The admissibility of all evidence
4.7.2.5.1 Whether evidence is relevant to the issues involved in the review and may rule that
evidence not be considered.
4.7.2.5.2 If evidence is excluded, the Chair shall state the reasons for the exclusion on the record
and the materials shall be included in the Official Record; and
4.7.2.6 The appropriateness of all questions and the method of questioning. The Chair should not
allow any questions that are irrelevant, immaterial, unduly repetitious, or abusive.
The Committee shall keep a copy of all exhibits, whether admitted or not, for inclusion in the Official
Record.
4.7.3 Testimony. Parties shall have the right to testify, to present testimony of witnesses and other
evidence, to hear and question witnesses offered by the other party, and to examine all documents
and other information considered by the Committee. If a witness cannot or will not appear, and the
Chair determines that testimony of the witness should be admitted into evidence, the Chair shall
identify the witness, disclose the statement of the witness and, if possible, provide for questions. So
long as it does not substantially delay the Hearing process, the Chair may, at his or her discretion,
call a recess so that reasonable time is provided for the examination of all evidence and for the
preparation of appropriate responses. The Committee will carefully consider the weight and
credibility of any written witness statements, taking into account whether it is sworn and that the
witness is not subject to cross-examination, either of which may reduce its credibility.
4.7.4
Order of presentation. The standard order of presentation is as follows :
4.7.4.1
The Employee may make an opening statement that does not exceed 10 minutes;
4.7.4.2
The Respondent may make an opening that does not exceed 10 minutes;
4.7.4.3 The Employee presents the Employee's case through the Employee's own testimony,
exhibits and witnesses. The Respondent(s) may question the Employee and the Employee's
witnesses after the Employee finishes testifying/examining each of the witnesses. The Committee
members may ask questions of the Employee/each of the Employee's witnesses after the Employee
and the Respondent(s) finish their questioning. The Employee's case shall not exceed two (2) hours,
excluding cross-examination of the Employee's witnesses by Respondent(s) or questions by the
Committee;
4.7.4.4 At the conclusion of the Employee's presentation, the Committee will recess to consider if
the Employee has met the Employee's burden of demonstrating that, using the standard of
preponderance of the evidence (which is the same as the "greater weight of the evidence.") the
Employee has experienced an injury that would entitle the Employee to relief and that such injury is
remediable. If the Committee decides that the Employee's evidence is insufficient to meet the
preponderance of the evidence standard, then the Committee shall adjourn the Hearing and prepare
a report as outlined below.
4.7.4.5 If the Committee does not adjourn the Hearing at the conclusion of Employee's presentation
of evidence, then the Respondent(s) may present evidence through the testimony of parties, exhibits,
and witnesses. The Employee may question the Respondent and the Respondent's witnesses after
the Respondent(s) finishes testifying/examining each of the witnesses. The Committee members
may ask questions of the Respondent and each of the Respondent's witnesses after the
Respondent(s) and Employee finish their questioning. Each Respondent shall have two (2) hours to
present their case excluding cross examination of Respondent(s)' witnesses by Employee or
questions by the Committee
4.7.4.6 At the conclusion of the Respondent(s)' presentation, the Chair may allow the Employee
and the Respondent(s) to present rebuttal evidence following the same format as set out above.
Each party shall have an additional 30 minutes to present rebuttal evidence case, excluding cross
examination by the other party(ies).
4.7.4.7 Once all of the evidence has been presented, the Employee may make a closing statement.
The closing statement shall not include a discussion of information not presented in the Hearing and
shall not exceed 20 minutes.
4.7.4.8 The Respondent(s) may make a closing statement. The closing statement shall not include
a discussion of information not presented at the Hearing and each Respondent's closing statement
shall not exceed 20 minutes.
4.7.4.9
5.
The Chair shall adjourn the Hearing.
Deliberations and Report of the Review Committee
Upon the conclusion of the Hearing, the Committee shall deliberate and decide based solely on
material presented in the Statement, the evidence presented at the Hearing, and such written or oral
arguments as the Committee, in its discretion, may allow. The Committee should be careful not to
simply substitute its judgment for that of the Respondent(s). The Employee has the burden of proof
and must show, using the standard of preponderance of the evidence (which is the same as the
"greater weight of the evidence") that the Employee has experienced an injury that would entitle the
Employee to relief and that such injury is remediable. The Chair will prepare a brief written report of
the Committee's findings and recommendations for the Chancellor (the "Report").
6.
Official Record.
The Chair shall prepare the record (the "Official Record") of the review as outlined here:
6.1 The Official Record of the review process shall consist of all correspondence between the
Committee or the Chair and the Employee and/or Respondent(s) pertaining to the review, and every
document and exhibit that was either submitted to or given consideration by the Committee, along
with the court reporter's transcript of the Hearing and the Committee's Report. Documents offered
but not admitted in evidence shall be clearly labeled to that effect and placed in a separate file for
record-keeping purposes and possible reference in the event a point on appeal relates to failure to
admit evidence offered. All documentation relevant to the Committee's procedural rulings, factual
findings, recommendations, and any other aspects of its final report shall be included in the Official
Record.
6.2 The Official Record should be forwarded to the Chancellor along with the Committee's final
report.
6.3 Once the Official Record has been delivered to the Office of the Chancellor, or a review is
terminated, Committee members shall destroy in a confidential manner any extra copies of
documents, and any personal notes taken during the Hearing process, consistent with the University's
records retention schedule. Any original or unique records must be forwarded to the Chair for
maintenance in accordance with the records retention schedule.
6.4
Delivery of Committee's Report.
6.4.1 The Chair shall send the Committee's Report, along with the Official Record of the review to
the Chancellor. A copy of the Report shall be sent to the parties.
6.4.2 The Report should describe any recommendation in favor of the employee, as appropriate.
Separate from issuing the Report, the Committee, through its Chair, may communicate to the
Chancellor changes to the process the Committee deems reasonable.
6.4.3
The Committee shall attempt to complete this task within six (6) weeks after the Hearing.
6.5 Withdrawal of Request for Review. The Employee may withdraw the request for review at any
time during the review process.
6.5.1 If the Committee has been appointed, the Employee shall provide the written withdrawal to the
Chair. The Chair shall notify the Committee and the Respondent(s), with a copy to the Employee,
and the review process will be closed.
6.5.2 If the Committee has provided its Report to the Chancellor at the time of the Employee's
decision to withdraw the request for review, then the Employee shall provide the written withdrawal to
the Chancellor. The Chancellor shall notify the Respondent(s) and the review process will be closed.
7.
Chancellor's Decision
Upon receipt of the Committee's Report of the Hearing, the Chancellor may accept or reject any or all
findings and recommendations of the Committee, may remand the matter to the Committee for further
consideration, or may seek clarifying information from the Committee (the "Chancellor's Decision").
Unless the Chancellor deems it necessary in the best interest of the University to adjust the deadline,
within twenty (20) working days of the Chancellor's receipt of the Report, the Chancellor shall notify
the Employee of the Chancellor's Decision by a method of delivery that requires a signature for
delivery, which includes, but is not limited to the following: certified or registered mail, return receipt
requested, Federal Express, or another commercial delivery service that obtains a signature. The
Chancellor shall send copies of the Chancellor's Decision to the Respondent(s) and members of the
Committee.
8.
8.1
Appeal of the Chancellor's Decision
If the Chancellor's Decision is favorable to the Employee, his or her decision shall be final. If
the Chancellor's Decision is unfavorable to the Employee in a case involving separation from
employment or suspension without pay, the Employee will not receive further pay, without regard to
whether there is an appeal to the Board of Trustees or the Board of Governors. The Employee may
appeal an unfavorable Chancellor's Decision to the Board of Trustees (the "Board"), for the reasons
outlined in Section 611 (1) (b) of The Code of The University of North Carolina. The appeal shall be
transmitted through the Chancellor and be addressed to the Chair of the Board. No provision of this
Policy shall be interpreted to extend an employee's right to pay beyond the expiration of the
employee's term of appointment while an appeal is pending under this Review Process and
Procedure.
8.2 If the Employee wishes to appeal an unfavorable Decision by the Chancellor, the Employee
shall file a notice of appeal with the Chancellor, by certified mail, return receipt requested, or by
another means that provides proof of delivery within 10 working days of the Employee's receipt of the
Chancellor's Decision. The notice of appeal shall include a brief statement of the basis for the
appeal, and allegations that the discharge, discipline or policy interpretation or application was illegal
and violated a policy of the University or Board of Governors, or that the applicable notice
requirements set forth in the Policy were violated.
8.3 The appeal to the Board shall be decided by the Board. The OUC shall provide an attorney to
advise the Board of Trustees on procedural matters. The Board may delegate the duty of conducting
a review to a standing or ad hoc committee of at least three (3) members. The Board, or its
committee, shall consider the appeal on the Official Record. In all cases, review shall be limited to
the question of whether the Chancellor committed clear and material error in reaching his or her
decision.
8.3.1 The Board or board committee chair shall provide, by certified mail, return receipt requested,
a written schedule (the "Schedule") to the Employee and to the Chancellor for the filing of objections
to the Official Record and position statements. The Schedule, which may be altered as the Board
chooses, may provide as follows:
8.3.1.1 the Employee shall have 10 working days after receipt of the Schedule to file objections to
the Official Record with the Board, with a copy to the Chancellor;
8.3.1.2. the Employee shall have 30 working days after receipt of the Schedule to file a position
statement with the Board, with a copy to the Chancellor;
8.3.1.3. the Chancellor shall have 30 working days after receipt of the Employee's position
statement to file the Chancellor's position statement and response to objections to the Official Record,
with a copy to the Employee.
8.3.2
The decision of the Board shall be the final Agency decision.
Resolution #14-73
Approved by the Faculty Senate: October 7, 2014
Approved by the Chancellor: November 6, 2014
Curriculum and academic program matters acted on and recorded in the September 12, 2014
Educational Policies and Planning Committee meeting minutes, including update on name change for
College of Engineering and Technology and discontinuation and deletion of Performance
Improvement Certificate Program (GC#14-31) and deletion of Environmental Planning Concentration
within the Master of Science in Technology Systems (MSTS) within the College of Engineering and
Technology (GC#14-31).
_______________________________________________________________________________
Resolution #14-74
Approved by the Faculty Senate: October 7, 2014
Approved by the Chancellor: November 6, 2014
Curriculum matters acted on and recorded in the September 11, 2014 University Curriculum
Committee meeting minutes, including revision to curriculum proposal form and policies and
procedures for new undergraduate certificates.
Resolution #14-75
Approved by the Faculty Senate: October 7, 2014
Editorial correction: November 5, 2014
Accepted by the Chancellor: November 6, 2014 (with suggested edits included below)
WHEREAS, the Diversity Goal of East Carolina University commits the institution to “enriching the
lives of students, faculty, and staff by providing a diverse academic community where
the exchange of ideas, knowledge, and perspectives is an active part of living and
learning;” and
WHEREAS, the University Diversity Vision recognizes that “diversity and respect for human
difference within the academe is a key source of intellectual vitality and innovative
spirit;” and
WHEREAS, the University’s Creed calls our community members to act with personal and academic
integrity; respect and appreciate the diversity of our people, ideas, and opinions; be
responsible in words and actions; and engage in purposeful citizenship by serving as
positive role models; and
WHEREAS, the recently approved Strategic Plan of the University pledges to make ECU “a national
model for campus safety and the safest campus in the UNC system;” and
WHEREAS, the individual actions by members of the East Carolina community compromise the
reputation, sense of safety, and dignity of the entire community; and
WHEREAS, such acts of hatred threaten to the very existence of the University as an institution
rooted in traditions and practices of reasoned, respectful, and ennobling discourse.
THEREFORE BE IT RESOLVED, that members of the Faculty Senate of East Carolina University
roundly condemn acts motivated by hatred on campus, in the broader community, and around the
globe.
BE IT FURTHER RESOLVED, that the Faculty Senate urges all faculty members, staff, and students
to engage in thoughtful dialogue, wherever possible and in the true spirit of diversity, about hate
crimes on and near ECU with the goal of fostering respect for all people and ensuring a safe
environment for learning and working and to continue constructive dialog in the future.
BE IT FURTHER RESOLVED, that the Faculty Senate strongly urges the University administration to
train the appropriate personnel including law enforcement to recognize and report hate crimes, to
employ its full powers to investigate such crimes, to pursue all legal remedies, to sanction parties who
violate the university Racial and Ethnic Harassment Policy or participate in the harassment of people
based on religion, gender or sexual orientation, to report such incidents in the University’s yearly
safety report, and to report to the Faculty Senate about the disposition of investigations and actions
as soon as practical.
Suggested edits:
Resolution #14-76
Approved by the Faculty Senate: November 4, 2014
Approved by the Chancellor: December 16, 2014
Approval of Fall 2014 Graduation Roster, including honors program graduates.
Resolution #14-77
Approved by the Faculty Senate: November 4, 2014
Received by the Chancellor: December 16, 2014
Formal faculty advice on curriculum and academic matters acted on and recorded in the September
8, 2014 (GC#14-40) and October 20, 2014 (GC#14-41) Graduate Council meeting minutes, including
actions acted on and recorded in the September 3, 2014 (GCC#14-42) Graduate Curriculum
Committee meeting minutes.
Resolution #14-78
Approved by the Faculty Senate: November 4, 2014
Approved by the Chancellor: December 16, 2014
Proposed Revisions to the Academic Unit Code Screening Committee Charge
(Deletions are noted in strikethrough and additions in bold print.)
1.
Name: Unit Code Screening Committee
2.
Membership:
8 elected faculty members.
Ex-officio members (with vote): The Chancellor or an appointed representative, the Provost or
an appointed representative, the Vice Chancellor for Health Sciences or an appointed
representative, the Vice Chancellor for Research and Graduate Studies or an appointment
representative, the Chair of the Faculty, one faculty Senator selected by the Chair of the
Faculty, and one student member from the Student Government Association.
The chair of the committee may invite resource persons as necessary to realize the
committee charge. The chair of the committee may appoint such subcommittees as he
or she deems necessary.
3.
Quorum: 4 elected members exclusive of ex-officio.
4.
Committee Responsibilities:
A. The committee reviews academic unit codes and changes to existing academic unit codes
to insure compliance with Part IV Academic Units, Codes, and Seven Year Unit
Program Evaluation and Part III, Section I. UNC Policy Manual and the UNC Code
(UNC Board of Governors) of the ECU Faculty Manual and other appropriate documents.
B. The committee revises the "Guidelines for Writing and Revising a Unit Code of
Operation" when necessary.
C. The committee coordinates the review of and recommends related policies and procedures
for unit codes with the Faculty Governance Committee and/or other committees as
appropriate.
5.
To Whom The Committee Reports:
The committee makes its recommendations to the Faculty Senate.
6.
How Often The Committee Reports:
The committee reports to the Faculty Senate at least once a year and at other times
as necessary.
7.
Power Of The Committee To Act Without Faculty Senate Approval:
None
8.
Standard Meeting Time:
The committee does not have a standard meeting time.
The committee meeting time is scheduled for the third Wednesday of each month.
Resolution #14-79
Approved by the Faculty Senate: November 4, 2014
Approved by the Chancellor: December 16, 2014
Curriculum and academic matters acted on and recorded in the October 9, 2014 University
Curriculum Committee meeting minutes including a new course in the School of Theatre and Dance.
Resolution #14-80
Approved by the Faculty Senate: November 4, 2014
Approved by the Chancellor: December 16, 2014
Curriculum and academic matters acted on and recorded in the October 10, 2014 Educational
Policies and Planning Committee meeting minutes, including request deletion of existing
concentrations within BFA in Art: Fabric Design and Weaving Design (consolidation of content under
existing concentration, Textile Design) and deletion of concentration in Wood Design within the
School of Art and Design; request conversion of a MA in Geography to a MS in Geography within the
Department of Geography, Planning and Environment (GC#14-2); request elimination of the Jazz
Studies Minor and Certificate in Jazz Studies and Certificate in Suzuki Pedagogy within the School of
Music; request elimination of the Public Health Analysis and Management concentration in the MPH
degree program in the Department of Public Health within the School of Medicine (GC#14-7); request
to establish new concentrations in Epidemiology and Health Administration in the MPH degree
program in the Department of Public Health within the School of Medicine (GC#14-7); and request for
Exception to 20% Rule on Transfer Credit from the National Defense University (NDU) to the MSTS
and MSNT Degree programs in the Department of Technology Systems within the College of
Engineering and Technology (GC#14-31).
Resolution #14-81
Approved by the Faculty Senate: November 4, 2014
Approved by the Chancellor: December 16, 2014
Curriculum and academic matters acted on and recorded in the October 20, 2014 Foundations
Curriculum and Instructional Effectiveness Committee meeting minutes, including approval for
domestic diversity designation for GEOG 4340 and global diversity designation for MUSC 2209 and
HIST 3462.
Resolution #14-82
Approved by the Faculty Senate: November 4, 2014
Received by the Chancellor: December 16, 2014
Formal Faculty Advice on Proposed Regulation on Protection for Reporting Improper Government
Activities with no suggested revisions.
Authority:
Chancellor
History: Initiated July 2011; Revised February 2014
Related Policies:
ECU Faculty Manual - Part VII, Section II
Regulation on Research Misconduct - REG10.45.01
Regulation on Responding to Complaints of Sexual Harassment, Sexual Misconduct and/or Discrimination on the Basis of
Sex - REG06.40.01
HIPAA Privacy Complaint Process - REG12.60.08
Additional References: North Carolina General Statute Chapter 126, Article 14
Pilot Program for enhancement of contractor protection from reprisal for disclosure of certain information, 41 U.S.C. §
4712
ARRA Whistleblower Provisions
Office of Grants and Contracts Federal Whistleblower Procedures
Clinical Support Services Employee Handbook http://www.ecu.edu/csadmin/humanresources/customcf/Policies/SPA_CSS_Policies/CSS_Employee_Handbook.pdf
Human Resources http://www.ecu.edu/cs-admin/humanresources/customcf/Policies/SPA_CSS_Policies/SPA-CSSEmployee-Handbook.pdf
Contact for Info: Office of Internal Audit and Management Advisory Services 252-328-9025
1. State Employees
1.1 East Carolina University encourages State employees to report, verbally or in writing, to their
supervisor, the Chancellor, or to the appropriate campus office with authority (as described
below), evidence of activity by the University or any State employee that constitutes:
1.1.1 A violation of State or federal law, rule or regulation, or a University policy embodying the
same;
1.1.2
1.1.3
1.1.4
Fraud;
Misappropriation of State resources;
Substantial and specific danger to the public health and safety; or
1.1.5 Gross mismanagement, a gross waste of monies, or gross abuse of authority, whether
relating to state or federal resources (including, but not limited to, grants and contracts).
1.1.6 It is the policy of ECU that state employees shall be free of intimidation or harassment
when reporting to public bodies about matters of public concern; including offering testimony to
or testifying before appropriate legislative panels.
1.2 Protection from Retaliation
1.2.1 Neither the Chancellor nor any other State Employee exercising supervisory authority shall
discharge, threaten, or otherwise discriminate against a State employee regarding the State
employee’s compensation, terms, conditions, location, or privileges of employment because that
person, or a person acting on behalf of the employee, reports or is about to report, verbally or in
writing, activity as described in Section 1 of this Regulation or N.C. Gen. Stat. § 126-84(a)(1)-(5)
unless the State employee knows or has reason to believe that the report is inaccurate.
1.2.1.2 No State employee may retaliate against another State employee because the
employee, or a person acting on behalf of the employee, reports or is about to report,
verbally or in writing, any activity as described in Article 1 of this Regulation or N.C.
Gen. Stat. § 126-84(a)(1)-(5).
1.2.2 Neither the Chancellor nor any other State employee exercising supervisory authority shall
discharge, threaten, or otherwise discriminate against a State employee regarding the
employee’s compensation, terms, conditions, location, or privileges of employment because
that employee has refused to carry out a directive which in fact constitutes a violation of State
or federal law, rule or regulation or poses a substantial and specific danger to the public health
and safety.
1.2.2.1 No State employee shall retaliate against another State employee because the
employee has refused to carry out a directive that may constitute a violation of State or
federal law, rule or regulation, or poses a substantial and specific danger to the public
health and safety.
1.2.3 The protections of this Regulation and Article 14 of Chapter 126 the North Carolina
General Statutes shall include State employees who report any activity described in Section
1.1 of this Regulation or N.C. Gen. Stat. § 126-84 to the State Auditor as authorized by N.C.
Gen. Stta. § 147-64.6B or Program Evaluation Division as authorized by N.C. Gen. Stat. §
120-36(10).
1.3 Notice. ECU shall post notice or otherwise inform its employees of the protections and
obligations of this Regulation and Article 14 of Chapter 126 of the North Carolina General Statutes
in accordance with applicable law.
2. Additional actions or protections
2.1 External sponsors of specific ECU programs may have additional protections for
whistleblowers or may mandate additional reporting requirements for activities that they fund.
2.2 ECU will comply with sponsor requirements for whistleblower protections and notifications.
3. Reporting Suspected Improper Activities
3.1 Individuals who have reason to suspect improper activities should, as soon as possible, report
their suspicions, verbally or in writing, to their immediate supervisor or if the supervisor is
involved in the suspected improper activities, to the supervisor’s manager.
3.2 Students who have reason to suspect improper activities should, as soon as possible, report
their suspicions, verbally or in writing, to the Dean of Students or Dean of the Graduate
School.
3.3 Individuals reporting suspected improper activities are encouraged to provide as much specific
information as possible including names, dates, locations, events that took place, and the
perception of why the incident(s) may constitute improper activities. Anonymous written and
telephonic communications will be accepted.
4. Investigation Procedures
4.1 ECU sectors including Internal Audit, Human Resources, and Equity and Diversity, may have
specific procedures when coordinating and conducting investigations of certain types of
suspected improper activities. Members of the University community should immediately
report suspected improper activities to the appropriate sector and should not conduct an
investigation or review themselves.
Resolution #14-83
Approved by the Faculty Senate: November 4, 2014
Received by the Chancellor: December 16, 2014 (with comment)
Formal Faculty Advice on Proposed Employment of Related Persons (Anti-Nepotism) Policy
(Additions are noted in bold print and deletions in strikethrough)
Authority: Board of Trustees
History: New
Related Policies: Office of State Human Resources Selection Policy; UNC General Administration Employment of Related
Persons Policy; UNC General Administration Guidelines on Implementing Anti-Nepotism Policy
Additional References:
Contact for Info: Associate Vice Chancellor, Department of Human Resources (telephone: 252-328-9847)
1. Introduction
This policy serves to uphold the university’s high standards of professional and ethical conduct,
specifically with respect to employee interpersonal relationships. The intent of this policy is to provide
assurance that all employees are able to work in an environment where they can be objectively
supervised and evaluated.
This policy defines the types of employee interpersonal relationships that by their very existence
create an inherent conflict of interest that affects an employee’s ability to be objectively supervised or
evaluated. This policy also proscribes specified conduct with respect to employee interpersonal
relationships and provides for disciplinary action for violations of this policy.
2. Definitions
2.1 Amorous Relationship
An Amorous Relationship exists when two individuals voluntarily engage in a romantic relationship,
for examples examples include: dating, engaged to be married, and/or sexually intimate.
2.2 Familial Relationship
A relationship between two related persons. For purposes of this policy, “related persons” includes:










Husband/Wife
Domestic Partner
Parent/Child
Brother/Sister
Grandparent/Grandchild
Aunt/Uncle and Niece/Nephew
First Cousins
Guardian/Ward
Anyone living in the same household or whose relationship is so closely identified with another
as to suggest a conflict, or
Ex-, Step-, Half-, and In-Law relationships as appropriate based on the above list.
The prohibitions in this policy applicable to familial relationships or amorous relationships shall
continue after the termination of the relationship (e.g., divorce) until such time as there is no effect
upon impartiality.
2.3 Employment Decision
A decision that includes, but is not limited to, one relating to the search, selection, or appointment of
an individual to employment; establishing the terms and conditions of employment; determining
compensation; evaluating work performance; voting for or otherwise considering reappointment,
promotion, or tenure; issuing disciplinary action; or any other action that assesses, determines, or
influences work performance, career progress, or other employment status.
3. Prohibited Conduct
3.1 Employment Decisions
A University employee shall not have or share authority for employment decisions for an employee
with whom the individual has or has had an amorous or familial relationship.
4. Duty to Disclose
All actual or potential conflicts of interest created by an amorous or familial relationship as
defined in this policy shall be disclosed to the Department of Human Resources in order to
avoid a potential violation of this policy.
4.1 New Employee
Upon hire, all new employees have a duty to disclose any actual or potential conflicts of interest
created by an amorous or familial relationship as defined in this policy by contacting the
Department of Human Resources.
4.2 Change in Status
A change in an employee’s status (i.e. employment, or personal relationship) that would establish an
actual or potential violation of this policy (where one did not exist previously) creates a duty to
disclose the actual or potential conflict of interest by contacting the Department of Human Resources.
For example, an employment action (i.e., new hire, promotion, position reclassification, reassignment
of job responsibilities) or a decision of two employees to begin dating may result in a potential
violation of policy as described in section 3.1.
4.3 Failure to disclose an actual or potential conflict of interest or failure to disclose in a timely manner
shall constitute a violation of this policy.
5. Conflict Management Plan
Upon appropriate disclosure pursuant to section 4 and where determined to be appropriate, Human
Resources will oversee the development, approval and monitoring of a conflict management plan to
avoid a violation of this policy. Failure to adhere to an approved conflict management plan shall
constitute a violation of this policy.
6. Disciplinary Action
Employees who violate this policy will be subject to disciplinary action up to and including dismissal.
Such disciplinary action shall be conducted in accordance with existing University policies and
procedures
7. This policy is not intended to impede hiring of faculty spouses/partners as outlined in the
Faculty Spousal and Domestic Partner Hiring Standard Operating Procedure.
87. Reporting
The Chancellor shall report annually to the Board of Trustees, at the regular meeting falling closest to
the date of commencement, concerning all specific cases during the preceding year in which the
terms of this policy were applied.
Resolution #14-84
Approved by the Faculty Senate: November 4, 2014
Approved by the Chancellor: not applicable
Revised Guidelines for 2014-2015 Research and Creative Activity Awards (RCAA) Competition.
Resolution #14-85
Approved by the Faculty Senate: December 2, 2014
Received by the Chancellor: January 22, 2015
Formal faculty advice on curriculum and academic matters acted on and recorded in the November
17, 2014 Graduate Council meeting minutes, including actions recorded in the Graduate Curriculum
Committee (GCC) meeting minutes of April 16, 2014 including conceptual framework for manual and
SharePoint; 2013-2014 GCC Annual Report; August 27, 2014 including graduate proposal form and
new graduate certificate application; October 1, 2014 (GC# 14-43) including Renumber and Revision
of Existing Course: MATH 5000 (to 6005), Revision of Existing Degree: MA in Mathematics, and
Revision of Existing Certificate: Statistics Certificate within the Department of Mathematics and
Proposal of New Course: COHE 6550, COHE 6640, Title Revision of Existing Course: HIMA 6060,
Prerequisite Revision of Existing Courses: COHE 6410, 6420, 6430, 6440, 6450, 6470, 6480, 6490,
6510, 6600, 6630 and Deletion of Existing Course: HIMA 5060, Revision of Existing Degree
Requirements: MS in Health Informatics and Information Management, Revision of Existing
Certificates: Health Care Administration Certificate, Health Informatics Certificate, Registered Health
Information Administrator Certificate within the Department of Health Services and Information
Management in the School of Allied Health Sciences, programmatic items that were forwarded to
EPPC including Removal of the thesis and non-thesis options and creation of a health information
option within the MS in Health Informatics and Information Management, Department of Health
Services and Information Management in the School of Allied Health Sciences; and October 15, 2014
(GC# 14-44) including a revision of Graduate Student Progression Procedure for Existing Degree:
MSN in Nursing and Prerequisite Revision of Existing Courses: NURS 8114, 8115, 8118, 8121, 8122,
Title Revision of Existing Concentration within the DNP: Adult Gerontology Primary Care Nurse
Practitioner (AGPCNPA) to Adult-Gerontology Primary Care Nurse Practitioner (A-GPCNP), Revision
of Post-BSN to DNP Requirements: NURS 8277 added to the Scholarly Practicum Courses and title
Revision of Post-BSN to DNP Core: AGPCNP Clinical Core to A-GPCNP Clinical Core in the School
of Nursing.
Resolution #14-86
Approved by the Faculty Senate: December 2, 2014
Approved by the Chancellor: January 22, 2015 (with revisions highlighted below)
Revisions to the University Undergraduate Catalog to include adoption of key provisions of
the new Student Success Policies for Fall 2015.
Earlier this Fall, the Admission and Retention Policies Committee reviewed a report from the Working
Group on Fostering Undergraduate Student Success regarding proposed changes to ECU retention
policies to adhere to UNC Policy Manual 400.1.5[G], adopted 08/01/2014 as Guidelines Related to
Fostering Undergraduate Student Success for rules on withdrawals and the implementation of an
early warning system and the new student retention policy changes outlined in the Student Success
Policies (for Fall 2015) including:
1. A student whose cumulative GPA falls below 2.0 is placed on warning. If, during the semester
that the student is on warning, the cumulative GPA falls below 2.0, then the student is placed
on probation. If, during the semester on probation, the cumulative GPA falls below 2.0, then
the student is suspended from the university for one semester. Students will be allowed to take
summer courses during warning and probation and suspension periods.
2. A student on probation who has below a 2.0 cumulative GPA will continue on probation if
he/she earns at least a 2.5 term GPA.
3. A student whose cumulative ratio of completed to attempted hours falls below 80% will receive
a warning and an academic progress alert.
4. Students who are enrolled in 12+ attempted credit hours during their first semester (fall or
spring) will be academically suspended if they receive a GPA of 0 (including “I” incomplete
grades) for that semester.
The Committee requests the adoption of the above key provisions for insertion into the University
Undergraduate Catalog as follows:
(Additions are noted in bold print, deletions in strikethrough)
“Academic Eligibility Standards
Retention requirements are based on GPA hours attempted at ECU and/or transfer hours from
another institution. The minimum academic requirements to avoid probation and/or suspension are as
follows:
GPA Hours at ECU (identified in Banner Self
Service Transcript) plus transferred credit hours
Minimum cumulative GPA required on all
courses taken at ECU
1-29 semester hours
1.8 GPA
30-59 semester hours
1.9 GPA
60-74 semester hours
2.0 GPA
75 or more semester hours
2.0 GPA
A student who possesses a baccalaureate degree and who is working toward a second
baccalaureate degree must maintain a minimum cumulative GPA of 2.0 on all work attempted on the
second baccalaureate degree. Many academic programs require a GPA greater than 2.0 for
admission. (See specific major requirements.) Please note that Academic Eligibility and Satisfactory
Academic Progress for Financial Aid are not the same. Please contact Student Financial Aid for more
information about Satisfactory Academic Progress for continuation of receipt of student financial aid
at ECU (www.ecu.edu/financial/).
Grade point calculations are made and the report is posted to the web. Grades are mailed to the
student at the end of each semester and each summer term upon written request (for each
semester/term) from the student. Academic difficulty is reported on a student’s transcript in Banner
Self Service. Notification of academic difficulty standing is provided to the student via e-mail to
his/her their ECU e-mail account, and also posted on his/her their Degree Works report.
The report indicates the following academic standing codes as appropriate:
GPA Hours at ECU (identified in Banner Self
Minimum cumulative GPA required on all
Service Transcript) plus transferred credit hours
courses taken at ECU
1-29 semester hours
1.8 GPA
30-59 semester hours
1.9 GPA
60-74 semester hours
2.0 GPA
75 or more semester hours
2.0 GPA
If the academic standard is not attained by the end of the next semester of enrollment, the student will
be suspended. If either of the following conditions has been met during the semester of probation, the
student is granted an “automatic appeal” and will be allowed to continue his/her enrollment.
1.
The student earns a 2.5 or higher GPA on 12 or more attempted hours, or
2.
The student’s cumulative GPA results in a deficit of five or fewer quality points from the total
quality points required by the academic standard.
Please note: The automatic appeal allows a student to return to ECU but does not remove the
suspension from the student’s record. If the student fails to attain the required academic standard
then he/she will advance to the next level of suspension. The student will receive one of the following
codes as appropriate:
3A – Probation after first suspension
3B - Probation after second suspension
3C – Probation after third suspension
3D – Probation Nontraditional student
Academic Suspension:
Academic Suspension (4A): This code indicates the first time that the student’s scholastic
performance has not met the requirements necessary to continue enrollment. The student is
suspended for one semester followed by readmission on probation.
Academic Suspension (4B): This code indicates the status of a student who has become
academically ineligible for a second time. A student becoming ineligible a second time will be
suspended for one academic year (two consecutive semesters).
Academic Suspension (4C): This code indicates the status of a student who has become
academically ineligible for a third time. If a third suspension occurs, the student will be readmitted
only by successful appeal to the Student Academic Appellate Committee.
Nontraditional Student Suspension (4D): This code indicates the status of a student who has become
academically ineligible. For readmission options available to students in this status, see Readmission
Under Forgiveness Policy under Readmission, below.
Students on probation or suspended from the university have the following options:

Students may attend summer session(s) at ECU. At the end of the summer session(s) the
student must have either a cumulative ECU GPA for their retention period; be within five quality points
of the GPA needed for their retention period; or earn a GPA of 2.5 on 12 or more semester hours by
attending both summer terms. The retention period is defined as follows:
GPA Hours at ECU (identified in Banner Self Service Minimum cumulative GPA required on all
Transcript) plus transferred credit hours
courses taken at ECU
1-29 semester hours
1.8 GPA
30-59 semester hours
1.9 GPA
60-74 semester hours
2.0 GPA
75 or more semester hours
2.0 GPA
Students at East Carolina University are expected to be in Good Academic Standing. For
students to be considered in Good Academic Standing, a cumulative GPA of 2.0 is required. If
a student fails to meet Good Academic Standing, he/she will be placed on academic warning,
probation, or suspension as detailed below.
Note: The Exception to the minimum GPA policy: applies to An undergraduate degreeseeking student enrolled in 12+ attempted hours during his/her first semester (fall or spring)
will be academically suspended if he/she receives a GPA of 0.0 (including “I” incomplete
grades) for that semester.
Academic Standing (see Table 1)
1) A student whose cumulative GPA falls below a 2.0 is placed on “warning.”
2) If, at the end of during the semester that the student is on “warning, ” the cumulative GPA
remains below a 2.0, the student is placed on “probation. ”
3) If, at the end of during the semester that the student is on “probation, ” the cumulative GPA
remains below a 2.0, the student is “suspended” from the university unless the student’s GPA
for that semester is at least a 2.5, in which case the student remains on probation instead.
4) A student whose cumulative ratio of completed to attempted hours falls below 80% will receive
a warning and an academic progress alert.
Note: exception to the minimum GPA policy applies to undergraduate degree-seeking student
enrolled in 12+ attempted hours during his/her first semester (fall or spring) will be
academically suspended if he/she receives a GPA of 0.0 (including “I” incomplete grades) for
that semester.
Table 1. Academic Standing
Policy
Good Standing as
Measured by
Consequences if Standard not Met
End of
End of
End of
Semester 1
Semester 2 Semester 3
Academic
Standing
GPA = 2.0+
Cumulative
GPA <2.0
Warning
Cumulative
GPA<2.0
Probation
Cumulative
GPA <2.0
Suspension
(1 semester)
Academic Warning:
This code indicates that the student is not performing at an acceptable level for progression toward
graduation. (Warning is assigned to students whose cumulative grade point average is less than 2.0
[required for graduation] but meets the minimum GPA required for his or her retention period.)
Academic Probation
This code indicates that the student has not met the required academic standards.
Suspension
A students suspended from the university must serve a semester-long dismissal. Students
may attend summer terms at East Carolina University during this time. Please note: If a
students is suspended after a spring term, he/she they may continue to enroll in summer
terms without completing a readmission application. Students who were A student
suspended at the end of the after a fall term or suspended after the summer term, must
complete a readmission application and be readmitted to attend a summer term.
Students attending one or more of the summer terms will be held to the same academic
standards as during a fall and spring term. Academic standing for summer is calculated at the
conclusion all summer terms. (For this purpose, Summer I, Summer II, and the 11-week
summer term will be considered one term). For example, if a student is on academic
probation prior to attending one or more summer terms, and he/she does not earn at least a
cumulative GPA of 2.0 (or GPA of 2.5 over all summer terms), the student will be suspended
for the fall term.
During the time of suspension, students may complete course(s) elsewhere, but must earn a
2.5 GPA on those course(s) in order to be readmitted to East Carolina University. Please refer
to the readmission policies for the university. Students should work with their advisor in
identifying transferrable courses.
Students readmitted to East Carolina University after suspension are placed on “Probation
after Suspension” and expected to achieve a minimum cumulative GPA of 2.0. If during the
semester a student is on Pprobation and he/she does not achieve a the cumulative 2.0 GPA,
the a student will be suspended unless he/she earns at least a 2.5 term GPA in that semester,
in which case the student he/she remains on probation instead.
Students may attend a regionally accredited institution and transfer credits back to ECU. Students
must have a 2.5 GPA on all transferable credit to be eligible to apply for re-admission to ECU. Credit
will be awarded for all transferable courses for which a grade of C (2.0) or better was earned. Please
note that transfer credits may affect the student’s retention GPA requirements. Although credit may
be allowed for courses the equivalent of which the student was previously enrolled in at ECU,
duplicate credit will not be granted under any circumstances. For additional regulations applying to
transfer credit, see Section 2, Admission and Readmission.
Appeals of Suspension
A student who wishes to appeal his or her suspension must appeal in writing to the Student Academic
Appellate Committee. Continuing students who have served a portion of their suspension and who
wish exemption from the remainder may also submit an appeal to resume attendance. The completed
appeal packet must be received in the Office of the Registrar by 5:00 p.m. on the day of the deadline
published on the Registrar’s website University calendar.
The Student Academic Appellate Committee normally will not approve an appeal unless it is based on
personal, medical or psychological problems of an extreme nature that were unforeseeable and
uncontrollable and the student provides evidence that the situation has been remedied. The written
appeal must contain the following information....”
Resolution #14-87
Approved by the Faculty Senate: December 2, 2014
Approved by the Chancellor: January 22, 2015
Curriculum and academic matters acted on and recorded in the November 14, 2014 Educational
Policies and Planning Committee meeting minutes, including a request to relocate the Department of
Nutrition Science from the College of Human Ecology to the College of Allied Health Sciences and
the Department of Microbiology and Immunology’s response to their Program Review.
Resolution #14-88
Approved by the Faculty Senate: December 2, 2014
Approved by the Chancellor: January 22, 2015
Revisions to the ECU Faculty Manual, Part II. ECU Organization and Shared Governance, Section II,
subsection IV of the By-laws of the Faculty Constitution of ECU, as follows:
(Additions are noted in bold print and deletions in strikethrough)
By-laws of the Faculty Constitution of East Carolina University
http://www.ecu.edu/cs-acad/fsonline/customcf/currentfacultymanual/part2section2.pdf
Subsection IV. Faculty Senate, Academic and Administrative Committees, Membership, and
Structure Membership
Membership of Faculty Senate Committees and Academic Committees shall consist of faculty
members in at least their second consecutive year of full-time employment at East Carolina
University. holding academic rank (instructor, assistant professor, associate professor and
professor). A majority of the members of all committees must be tenured or tenure-track
faculty members, and in no case shall more than two elected members of each committee be
fixed term faculty members. The Chancellor and the Chair of the Faculty are ex-officio members of
all committees.
Members of committees serve in accordance with their ability, training, and experience rather than as
representatives of their electoral unit.
The process for election of academic and selective administrative committees will be as follows:
1. The Academic and Administrative Committee preference forms will be distributed to all faculty,
by the Committee on Committees with assistance of the office personnel in January. The
completed forms are due in the Faculty Senate office in February.
2. The Committee on Committees will review all preference forms and present to the Faculty
Senate a slate of one or more nominees as there are vacancies to fill. Nominations may also
be made from the floor of the Faculty Senate. Election of Academic and Administrative
Committee members will take place at the Faculty Senate Organizational Meeting in April.
Election will be by majority present and voting.
Members are elected to staggered three-year terms, which may extend to the beginning of the fall
semester. Faculty members are not eligible to serve as an elected regular member on more than one
standing university academic committee at a time. Service on a single academic or administrative
committee is limited to election to two consecutive 3-year terms with ineligibility for election to the
same committee for at least one year. Student members are nominated by the Student Government
Association for appointment by the Chancellor.
Faculty Senate and Academic Committees meet on a standard schedule, set and revised by the
Committee on Committees. When a Faculty Senate academic committee deals with matters which
directly concern any administrator these matters should be discussed with the administrator during
the development of a proposed policy. Further, the administrator should have adequate input before
the finished resolution is presented to the Senate. This not only would involve ex-officio committee
members but also would involve working with any administrator involved in a particular policy under
consideration.
All University Academic Committees are Standing Committees of the Faculty Senate. Information
relating to each committee is available in the Faculty Senate office and electronically on the Faculty
Senate web site.
Officers: Officers of each committee are elected from the membership of the committee, excluding
ex-officio, by the members of the committee, for a term of one year. Previous service as a committee
officer shall not prejudice a member's election to any committee office. Under normal circumstances
each committee shall have a chairperson, a vice chairperson, and a secretary. Upon organization of
the new committees, at the Committees' Organizational meetings beginning in the Fall, the former
chairperson if available will turn over committee records to the new chairperson. The Chair of the
Faculty may declare an elected member's seat vacant upon the occurrence of three consecutive
absences of that member. The Chair of the Faculty will appoint faculty members to fill vacancies of
any University Academic Committee that may occur during the academic year. Interim elections may
be held to fill an office that has become vacant or to replace an officer that two-thirds of the full
committee membership deems is not fulfilling the obligations of the office.
The charge of each Faculty Senate and academic committee is on file in the Faculty Senate office
and available electronically on the Faculty Senate web site. Many administrative committee charges
are available on the East Carolina University web site.
Each committee shall operate according to the latest version of Robert's Rules of Order, Newly
Revised. Minutes of each committee are on file in the Faculty Senate office and available
electronically on the Faculty Senate web site and shall be sent to members of the committee and
Chair of the Faculty.
A file on each committee's activities, minutes, and other records shall be maintained in the Faculty
Senate office. All committees and subcommittees, unless prohibited explicitly by the committee's
charge, University policies, or state statutes, shall hold their regular and special meetings in open
session in accordance with the North Carolina Open Meetings Law, and the chairperson of
committees shall inform the Senate office of the time and place of such meetings so they may be
placed on the Senate calendar and publicized in order that interested faculty may attend.
The committees' annual reports shall be composed by the committee officers according to the
official form and submitted to the Faculty Senate office for duplication and distribution to the Chair of
the Faculty, the Chair of the Committee on Committees, the present members of the committee, and
the new members of the committee whose terms begin next academic year. Copies of the
committees' annual reports will be kept on file in the University Archives, Faculty Senate office, and
made available electronically on the Faculty Senate web site. Upon request, copies of committees'
annual reports shall be made available by the Faculty Senate office.
The Chair of the Faculty shall each year compile the Annual Report of the Faculty Senate. This
report, among other things, shall contain a summary of Senate and Senate committees' activities for
the immediate past year.
The Annual Report of the Faculty Senate will be distributed to the Chancellor, academic Vice
Chancellors and made available on the Faculty Senate web site. Copies of the report will also be
kept on file in the University Archives and the Faculty Senate office. In addition, copies of the Annual
Report of the Faculty Senate will be distributed to the members of the Faculty Senate not later than
the first regular Faculty Senate meeting of the next academic year.
Currently there are two Faculty Senate committees (Agenda Committee and Committee on
Committees), five appellate committees (Due Process Committee, Faculty Grievance Committee,
Grievance Board, Hearing Committee, and Reconsideration Committee), and 20 academic
committees as follows:
Academic Awards Committee
Admission and Retention Policies Committee
Calendar Committee
Distance Education and Learning Technology Committee
Educational Policies and Planning Committee
Faculty Governance Committee
Faculty Welfare Committee
Foundations Curriculum and Instructional Effectiveness Committee
Libraries Committee
Research/Creative Activities Activity Grants Committee
Service Learning Committee
Student Academic Appellate Committee
Student Scholarships, Fellowships, and Financial Aid Committee
Teaching Grants Committee
Unit Code Screening Committee
University Athletics Committee
University Budget Committee
University Curriculum Committee
University Environment Committee
Writing Across the Curriculum Committee
As the need arises, additional committees are created, by the Committee on Committees to assist in
the academic policy-making process.
Resolution #14-89
Approved by the Faculty Senate: December 2, 2014
Approved by the Chancellor: January 22, 2015
Curriculum and academic matters acted on and recorded in the October 23, 2014 University
Curriculum Committee meeting minutes.
Resolution #14-90
Approved by the Faculty Senate: December 2, 2014
Approved by the Chancellor: January 28, 2015
Revised School of Medicine and College of Health and Human Performance unit code of operations.
Resolution #14-91
Approved by the Faculty Senate: December 2, 2014
Approved by the Chancellor: January 22, 2015
Curriculum and academic matters acted on and recorded in the November 17, 2014 Foundations
Curriculum and Instructional Effectiveness meeting minutes, including approval for domestic diversity
designation for MRCH 2239 Fashion and Culture and ETHN 3501 - Selected Topics in Ethnic
Studies: Humanities; global diversity designation for MRCH 4300 Global Economics and ETHN 3500
Selected Topics in Ethnic Studies: Global Perspectives; and foundations humanities credit for ETHN
3500 Selected Topics in Ethnic Studies: Global Perspectives.
Resolution #14-92
Approved by the Faculty Senate: December 2, 2014
Approved by the Chancellor: January 22, 2015
Curriculum and academic matters acted on and recorded in the November 10, 2014 Writing Across
the Curriculum Committee meeting minutes, including approval of writing intensive (WI) designation
for COMM 2500, ENGL 4091 and ENGL 4951 and removal of WI designation for NEUR 4950 &
NEUR 4951.
Resolution #14-93
Approved by the Faculty Senate: December 2, 2014
Approved by the Chancellor: January 22, 2015
Curriculum and academic matters acted on and recorded in the November 11, 2014 Service Learning
Committee meeting minutes, including approval of service learning (SL) designation for ENGL 1100
for specific sections only, EDTC 4001 for specific sections only and THEA 3021 for all sections.
Resolution #14-94
Approved by the Faculty Senate: December 2, 2014
Approved by the Chancellor: not applicable
2015/2016 Faculty Senate and Agenda Committee Meeting Dates
Agenda Committee
August 25, 2015
September 22, 2015
October 20, 2015
November 17, 2015
January 12, 2016
February 9, 2016
March 1, 2016
April 5, 2016
Faculty Senate
September 8, 2015
October 6, 2015
November 3, 2015
December 1, 2015
January 26, 2016
February 23, 2016
March 15, 2016
April 19, 2016
April 26, 2016
(2016/2017 organizational mtg.)
Resolution #15-01
Approved by the Faculty Senate: January 27, 2015
Received by the Chancellor: March 4, 2015
Resolution on Open Chancellor Searches
Whereas, the Chancellor of East Carolina University is the leader of the faculty, staff and
administration of the University; and
Whereas, the Board of Trustees and Chancellor must work closely to fulfill the unique mission of East
Carolina University; and
Whereas, our Chancellor is the public face of the university and sets the tone for the University’s
engagement with the community;
Therefore, Be It Resolved That, the East Carolina University Faculty strongly endorse the January 9 th,
2015 Faculty Assembly Resolution on Chancellor Searches (below) that states the finalists should
meet with all campus and community constituent groups in open forums so they may provide written
feedback to the search committee; and
Be It Further Resolved That, consistent with prior Chancellor searches at East Carolina University,
the faculty be well represented on the search committee, ideally by election of one or more
representatives to the committee.
______________________
Resolution on Chancellor Searches
(Approved by the UNC Faculty Assembly on January 9, 2015)
Whereas, selection of a new Chancellor is one of the most important decisions for a university and
the community in which it operates; and
Whereas, faculty, staff, students, alumni and other local community members are the long term
shareholders in the process of Chancellor selections; and
Whereas, an understanding and appreciation for the culture and values of the university and its
community is essential for success of a Chancellor; and
Whereas, there is no better way for Chancellor candidates to get a sense of the culture of the
institution than participating in open meetings with the university community; and
Whereas, the university and the candidates can model the transparency desired and required of
public institutions in hiring decisions; and
Whereas, new Chancellors will have the best opportunity for a smooth transition into their positions
with the support of the campus community as determined by feedback from open meetings;
Resolved, that campuses conduct searches for Chancellors whereby the process is confidential
through the initial stages followed by campus visits by the finalists to meet with all campus and
community constituent groups in open forums and where those in attendance are encouraged to
submit written feedback to the Search Committee.
Resolution #15-02
Approved by the Faculty Senate: January 27, 2015
Received by the Chancellor: March 4, 2015
Resolution Endorsing The Faculty Assembly Resolution Regarding The Transition in Leadership and
Direction of The UNC System
Whereas, President Tom Ross has and continues to serve the University of North Carolina in an
exemplary manner; and
Whereas, the Board of Governors’ recent decision to transition to new leadership has occurred with a
lack of transparency about the reasons behind that decision; and
Whereas, East Carolina University plays a unique role in the UNC System, and believes in open and
inclusive decision making that respects the needs and missions of the constituent institutions;
Therefore Be It Resolved That, the East Carolina University Faculty strongly endorse the January
24th, 2015 Faculty Assembly Resolution Regarding the Transition in Leadership and Direction of the
UNC System (below).
_______________
Resolution Regarding The Transition in Leadership And Direction of The UNC System
(Approved by the UNC Faculty Assembly on January 24, 2015)
Whereas, Chairman John Fennebresque of the UNC System Board of Governors (BOG) in his press
conference on 16th of January, 2015 suggested the need for a “transition in leadership” of the UNC
system to move the University in new directions; and
Whereas, the stated need for transition required the precipitous decision to replace Tom Ross as
President of the University of North Carolina System; and
Whereas, the UNC Faculty Assembly has observed President Tom Ross to exhibit exemplary,
visionary and inclusive leadership of the UNC System; and,
Whereas, President Tom Ross continues to lead the UNC System in the best interests of the
University and all the people of the State of North Carolina, in a manner that:
 Ensures access to the University system to all qualified students; and
 Provides higher education to North Carolina’s citizens, regardless of race, ethnicity, or
socioeconomic status, in a manner that is “as free as practicable,” by developing and
protecting financial aid and tuition structures; and
 Attracts and retains the best faculty and staff for all UNC campuses; and
 Builds a strong leadership team at the UNC General Administration that works effectively with
the BOG to develop and support the capacity of individual campuses to fulfill their missions in
the context of the system; and
 Effectively manages the system’s complex budget during a period of drastically decreasing
budgets; and
 Strengthens campus leadership by selecting Chancellors committed to academic excellence
and the respective missions of the system’s diverse campuses; and
 Promotes a comprehensive liberal arts based education that prepares students for careers and
lifelong learning; and
Whereas, the UNC Faculty Assembly is deeply concerned that the precipitous decision to replace an
acknowledged highly effective system leader will diminish the opportunities to attract and retain
strong, effective and visionary leaders at all levels of the University system.
Therefore Be It Resolved That, the Faculty Assembly of the University of North Carolina expresses its
most sincere thanks and highest respect for the exemplary work and leadership of President Tom
Ross; and,
Be It Further Resolved That, the UNC Faculty Assembly strongly endorses the manner in which
President Tom Ross continues to lead the University of North Carolina System; and
Be It Further Resolved That, the UNC Faculty Assembly calls upon the Board of Governors to
articulate the rationale for their stated need for a “transition in leadership,” a transition that implies a
change in direction that has neither been discussed nor vetted with campus leadership, faculty, or the
people of North Carolina.
Resolution #15-03
Approved by the Faculty Senate: January 27, 2015
Approved by the Chancellor: March 4, 2015
Curriculum and academic matters acted on and recorded in the December 8, 2014 Graduate Council
meeting minutes including Exception to academic eligibility (min. GPS) for students readmitted after
an absence (GC#14-47); Revision of the Graduate Transfer Credit Policy (GC#14-48); November 5,
2014 Graduate Curriculum Committee meeting minutes including curriculum actions (GC#14-45)
College of Education - Department of Literacy Studies, English Education, and History Education;
College of Nursing; College of Engineering and Technology - Department of Computer Science;
College of Allied Health Sciences - Department of Communication Sciences and Disorders; and
College of Engineering and Technology - Department of Construction Management; Programmatic
actions (GC#14-46), which were forwarded to Educational Policies and Planning Committee included
proposal for a new graduate certificate in Residential Construction Management in the Department of
Construction Management, within the College of Engineering and Technology; November 19, 2014
Graduate Curriculum Committee meeting minutes; December 3, 2014 Graduate Curriculum
Committee meeting minutes including curriculum actions (GC#14-49) College of Health and Human
Performance – Department of Health Education and Promotion; College of Arts and Sciences –
Department of Biology, Department of Geography, Planning and Environment, Department of
Economics; annual graduate banked courses cleanup (deletion of courses banked five or more
years); Programmatic actions (GC#14-50), which were forwarded to Educational Policies and
Planning Committee included proposal of an Accelerated Pathway: DNP to PhD within the College of
Nursing; title revision of the MS in Applied Resource Economics to the MS in Quantitation Economics
and Econometrics within the Department of Economics; and proposal of a new Coastal and Marine
Economics and Policy concentration in the Coastal Resources Management degree within the
Coastal Resources Management Program were reviewed and approved as formal faculty advice to
the Chancellor.
Resolution #15-04
Approved by the Faculty Senate: January 27, 2015
Approved by the Chancellor: March 4, 2015
Revisions to the University Curriculum Committee Charge as follows:
(Deletions are noted in strikethrough and additions in bold print.)
1.
Name:
University Curriculum Committee
2.
Membership:
8 elected faculty members.
Ex-officio members (with vote): The Chancellor or an appointed representative, the Provost or
an appointed representative, the Vice Chancellor for Health Sciences or an appointed
representative, the Chair of the Faculty, one faculty senator selected by the Chair of the
Faculty, and one student member from the Student Government Association.
The chair of the committee may invite resource persons as necessary to realize the
committee charge. The chair of the committee may appoint such subcommittees as he
or she deems necessary.
3.
Quorum: 4 elected members exclusive of ex-officio.
4.
Committee Responsibilities:
A. The committee considers undergraduate courses (through 4000-level) and
programs and has the responsibility of assuring the quality of course offerings regardless
of mode of course delivery.
B. The committee recommends policies and procedures governing the acceptability of
programs and courses.
C. The committee reviews requests for permission to establish new degree programs,
certificates, and minors. and requests to establish new minors.
D. The committee reviews and acts on proposals for new courses and programs and
modifications of existing programs, the banking and deletion of courses (and
programs), and standards and requirements for admission to, and retention in,
degree programs.
D. The committee reviews and acts on proposals for new courses and course revisions.
E. The committee reviews and acts on proposals for new degree programs, certificates,
and minors and on revisions to established degree programs, certificates, and
minors.
F. The committee reviews and acts on revisions to the standards and requirements for
admission to and retention in degree programs, certificates, and minors.
EG.The committee considers other items that affect the curriculum of undergraduate
programs.
FH.The committee acts on recommendations from the Council of for Teacher Education
regarding proposed changes in teacher education requirements.
GI. The Committee reviews at least annually those sections within the University
Undergraduate Catalog that corresponds to the Committee’s charge and recommends
changes as necessary.
HJ. The chair or appointed representative serves as a ex-officio member on the
Academic Program Development Collaborative Team, and as appropriate, any
university-wide administrative committee that involves undergraduate curriculum.
University Online Quality Council.
5.
To Whom The Committee Reports:
The committee makes its recommendations to the Faculty Senate. The committee
reports on its review of requests to establish new degree programs and requests to
establish new minors to the Educational Policies and Planning Committee.
6.
How Often The Committee Reports:
The committee reports to the Faculty Senate at least once a year and at other times
as necessary.
7.
Power Of The Committee To Act Without Faculty Senate Approval:
The committee is empowered to report on its review of requests to establish new
degree programs and requests to establish new minors to the Educational Policies and
Planning Committee.
8.
Standard Meeting Time:
The committee meeting time is scheduled for the second and fourth Thursday of each
month.
Resolution #15-05
Approved by the Faculty Senate: January 27, 2015
Approved by the Chancellor: March 4, 2015
Curriculum and academic matters acted on and recorded in the November 13, 2014 and December
11, 2014 University Curriculum Committee meeting minutes.
Resolution #15-06
Approved by the Faculty Senate: January 27, 2015
Approved by the Chancellor: March 4, 2015
Curriculum and academic matters acted on and recorded in the December 8, 2014 Writing Across
the Curriculum Committee meeting minutes, including removal of writing intensive (WI) designation
from BIOL 3504, BIOL 4505, BIOL 4550, and RCLS 4004.
Resolution #15-07
Approved by the Faculty Senate: January 27, 2015
Approved by the Chancellor: March 4, 2015
Curriculum and academic matters acted on and recorded in the January 12, 2015 Writing Across the
Curriculum Committee meeting minutes, including notification of change in prefixes of WI courses:
ENGL 2760 and ENGL 3770 (re-prefixed as LING 2760 and LING 3770); notification of change in
credit hours of WI course CMGT 4300 from 4 to 3 SCH; and approval of writing intensive (WI)
designation for CMGT 4320 and COMM 2010.
Resolution #15-08
Approved by the Faculty Senate: January 27, 2015
Approved by the Chancellor: March 4, 2015 (with stipulation)
Revised School of Hospitality Leadership Unit Code of Operation.
Resolution #15-09
Approved by the Faculty Senate: January 27, 2015
Approved by the Chancellor: March 4, 2015
Curriculum and academic matters acted on and recorded in the December 12, 2014 Educational
Policies and Planning Committee meeting minutes including request from the Department of Foreign
Languages to consolidate all of its major programs (B.A. in French, B.S. in French, B.A. in German,
B.S. in German, B.A. in Hispanic Studies, B.S. in Hispanic Studies Education) into one single B.A.
program called Foreign Languages and Literatures, and to establish six concentrations in French,
French Education, German, German Education, Hispanic Studies and Hispanic Studies Education
within the Department of Foreign Languages and Literatures; Request from the Department of
Recreation and Leisure Studies to eliminate concentrations in Outdoor Recreation, Community and
Nonprofit Recreation, Recreational Sport Leadership and Commercial Recreation and Tourism in the
B.S. in Recreation and Parks Management within the College of Health and Human Performance.
Resolution #15-10
Approved by the Faculty Senate: January 27, 2015
Approved by the Chancellor: March 4, 2015
Request from the Thomas Harriott College of Arts and Sciences to remove the college level
restriction on declaring a major and update the University Undergraduate Catalog to reflect this
removal.
Resolution #15-11
Approved by the Faculty Senate: January 27, 2015
Approved by the Chancellor: March 4, 2015
Department of Child Development and Family Relations Program's Unit Academic Program Review;
Department of Sociology Unit Academic Program Review; and Department of Physics Unit Academic
Program Review as recorded in the December 12, 2014 Educational Policies and Planning
Committee meeting minutes.
Resolution #15-12
Approved by the Faculty Senate: January 27, 2015
Received by the Chancellor: March 4, 2015
Formal Faculty Advice on Proposed Regulation on Conflicts of Interest,
Commitment, and External Professional Activities for Pay Regulation
No changes are being recommended.
Related Policies:
Objectivity in Research Under Public Health Service Grants, Cooperative Agreements, or ContractsREG10.45.02
ECU Patent Policy-POL10.40.01
ECU Copyright Regulation-REG10.40.02
ECU Use of University Facilities and Outdoor Facilities Regulation-REG07.30.05
UNC Policy Manual 300.2.2-Conflicts of Interest and Commitment
UNC Policy Manual 300.2.2[G]-Guidelines on Implementing the UNC Conflict of Interest and
Commitment Policy
UNC Policy Manual 300.2.2.1[R]-Regulations on External Professional Activities for Pay by Faculty
and Non-Faculty EPA Employees
UNC Policy Manual 300.2.2.2[R]-Regulations for Senior Academic and Administrative Officers on
External Professional Activities for Pay and Honoraria
UNC Policy Manual 300.5.1-Political Activities of Employees
UNC Policy Manual 500.1-University Research Relationships with Private Enterprise and Publication
of Research Findings
UNC Policy Manual 500.2-Patent and Copyright Policies
ECU COI/COC Standard Operating Procedures
BSOM Standard Operating Procedure - Conflicts of Interest Regarding Interactions with Industry
Additional References:
N.C. Gen. Stat. § 14-234 Public Officers or Employees Benefiting from Public Contracts; Exceptions
N.C. Gen. Stat. § 133-32 Gifts and Favors Regulated
N.C. Gen. Stat. § 138A State Government Ethics Act
N.C. Gen. Stat. § 126-22 The Privacy of State Employee Personnel Records
Public Health Service Conflict of Interest Regulation, Promoting Objectivity in Science 42 CFR 50
Subpart F
NIH Conflicts of Interest Resource Page
National Science Foundation Grant Policy Manual-Chapter V-Section 510
UNC GA Opinion Letter from David Lombard Harrison dated August 3, 3012
CONTENTS
1. Introduction
2. Policy and Scope
3. Definitions
4. Conflict of Interest
4.1 Categories and Examples of Potential Conflicts
4.2 Honoraria
4.3 Gifts
4.4 Intellectual Property Transactions
4.5 Managing Conflicts of Interest
4.6 Confidentiality
5. Conflict of Commitment and External Professional Activities for Pay
5.1 Conflict of Commitment
5.2 External Professional Activities for Pay
5.3 Process
5.4 Annual Leave
5.5 Other UNC Institutions
5.6 Political Activities
6. Enforcement of this Regulation
APPENDIX
I. Inappropriate Use or Exploitation of University Resources
1.INTRODUCTION
As relationships between ECU employees and students and private industry, federal and state
governments, and nonprofit agencies have grown in number and scope, there has been a
corresponding increase in concern about conflicts of interest and commitment. While these
individuals are encouraged to engage in appropriate relationships with public and private agencies
outside of the University, there is a need for commonly understood principles and corresponding
procedures that will identify, address, and manage potential conflicts that would detract from or
interfere with an employee’s dedication of unbiased primary professional loyalty, time, and energy
to University teaching, research, and service.
All members of the University community are expected to avoid conflicts of interest and conflicts of
commitment that have the potential to directly and significantly affect the University’s interests or
compromise their objectivity in carrying out their University Employment Responsibilities, including
research, service, and teaching activities and administrative duties, or otherwise compromise
performance of University responsibilities, unless such conflicts are disclosed, reviewed, and
appropriately managed in accordance with the provisions of this Regulation.
2.POLICY AND SCOPE
2.1 This Regulation sets forth procedures for implementation of the UNC Board of Governors’
policy and guidelines concerning conflicts of interest and commitment and external
professional activities for pay affecting University employment. Every individual has an
obligation to become familiar with, and abide by, the provisions of this Regulation.
2.2 It is the policy of East Carolina University that activities undertaken by its faculty, staff, and
students in furtherance of the mission of the University shall be conducted in an ethical and
transparent manner, consistent with federal and state law and university policy.
All Covered Individuals (as defined at Section 3.6), including full-time and part-time EPA faculty
and professional employees, are covered by this Regulation. This Regulation covers faculty and
EPA non-faculty employees who are on leave if the leave is funded at least partially from
University sources. It covers faculty and EPA non-faculty employees insofar as their University
responsibilities are concerned, with additional specific requirements for individuals that apply for
or receive, Public Health Service (PHS) funding by means of a grant or cooperative agreement.
3.DEFINITIONS
3.1 “Conflict of Commitment” (COC) relates to an individual's distribution of time and effort
between obligations to University employment and participation in other activities outside of
University employment. The latter may include such generally encouraged extensions of
professional expertise as professional consulting (i.e. External Professional Activities for Pay).
Such activities promote professional development and enrich the individual's contributions to
the institution, to the profession, and to society. However, a conflict of commitment occurs
when the pursuit of such outside activities involves an inordinate investment of time or is
conducted at a time that interferes with the employee’s fulfillment of University Employment
Responsibilities.
3.2 “Conflict of Interest” (COI) relates to situations in which financial or other personal
considerations, circumstances, or relationships may compromise, may involve the potential for
compromising, or may have the appearance of compromising a Covered Individuals’ objectivity
in fulfilling their University duties or responsibilities, including research, service and teaching
activities and administrative duties. The bias that such conflicts may impart can affect many
University responsibilities, including decisions about personnel, the purchase of equipment and
other supplies, the selection of instructional material for classroom use, the collection, analysis
and interpretation of data, the sharing of research results, the choice of research protocols, the
use of statistical methods, and the mentoring and judgment of student work. A Covered
Individual may have a conflict of interest when he or she, or any member of that person's
Immediate Family, has a personal financial interest in an activity that may affect decision
making with respect to his or her University Employment Responsibilities.
3.3 “Conflict of Interest Committee” (COIC) is a standing committee appointed by the Institutional
Official to make recommendations to the Conflict of Interest Officer regarding this Regulation,
associated Standard Operating Procedures, and the management of COI/COC, including the
development of appropriate COI/COC management mechanisms. The Committee shall
consist of at least five members, four of which shall be faculty members and/or staff. An
attorney from the Office of University Counsel will serve as a non-voting ex officio member of
the COIC and will be available to advise regarding applicable law and university policies.
3.4 “Conflict of Interest Officer” (COIO) means the individual within the ECU Office of Research
Integrity and Compliance who is delegated responsibility from the Institutional Official to
implement this Regulation and associated SOPs, including the day-to-day operations of
COI/COC management.
3.5 “Covered Employee” is defined as any faculty or EPA non-faculty person employed by the
University of North Carolina or a Constituent Institution or other agency or unit of the University
of North Carolina.
3.6 “Covered Individual” includes Covered Employee, Postdoctoral Fellow, or any individual
involved in the design, conduct, and/or reporting of sponsored research at ECU, regardless of
employee classification (CSS, SPA) or student status.
3.7 “External Professional Activities for Pay” is defined as any activity that: 1) is not included
within one's University Employment Responsibilities; 2) is performed for any entity, public or
private, other than the University employer; 3) is undertaken for compensation; and 4) is
based upon the professional knowledge, experience and abilities of the employee. External
activities for pay of employees covered by the State Personnel Act are addressed separately
from this Regulation in the State Personnel Act, Section 3 Employment and Records,
Secondary Employment.
3.8 “Department” means an academic department, a professional school without formally
established departments, or any other administrative unit designated by the Chancellor for the
purposes of implementing this Regulation. “Department Head” refers to the person with
supervisory responsibility for the Covered Individual, whether in an academic or nonacademic department.
3.9 “Disclosure” refers to a formal statement made by a Covered Individual that a Conflict of
Interest or Commitment does or may exist. At a minimum, disclosures are made annually and
as specified in the COI/COC SOPs and shall include the Covered Individual’s Financial
Interests. The process for making a Disclosure and the review thereof is described in the
COC/COI SOPs.
3.10 “Financial Interest” is defined as:
3.10.1 Payment for services to the Covered Individual not otherwise defined as institutional
salary (e.g. consulting fees, honoraria, paid authorship, royalties);
3.10.2 Equity or other ownership interest in publicly or non-publicly traded entities (e.g. stock,
stock options, or other ownership interest); or
3.10.3 Intellectual property rights and interests upon receipt of income related to such rights
and interests, held by the Covered Individual or members of his/her immediate family.
Income from investment vehicles, such as mutual funds or retirement accounts, in which the
Covered Individual or member of his/her immediate family do not directly control the
investment decisions and intellectual property rights assigned to the Institution and agreements
to share in royalties related to such rights are excluded from the definition of Financial Interest.
Covered Individuals are required to disclose Financial Interests in a timely manner.
3.11 “Honoraria” means a gratuitous payment of money or anything of value made to a person for
services rendered for which fees cannot legally or are not traditionally made. Such payment
is distinguished from hire or compensation for service. An example of Honoraria includes, but
is not limited to, a payment made to a Covered Individual by an agency of the federal
government or a private entity to offset costs incurred by that Covered Individual (such as
travel, lodging, and food) incident to the performance of a service for the party paying the
Honoraria.
3.12 “Human Subjects Research” means any systematic investigation that (a) is designed to
develop or contribute to generalizable knowledge and (b) obtains data through intervention or
interaction with living human individuals and/or obtains identifiable private information about
living human individuals, including by means of observation or recording of behavior.
Intervention includes both physical procedures and manipulations of the human subject or
human subject’s environment that are performed for study purposes. Interaction includes
communication or interpersonal contact between an investigator and a human subject.
Private information includes information that individuals can reasonably expect will not be
made public. This definition also encompasses any experiment that involves a test article and
one or more human subjects (i.e., a “clinical investigation” per FDA regulations).
3.13 “Immediate Family” of a Covered Individual includes his or her spouse and dependent
children.
3.14 “Inappropriate use or exploitation of University Resources” means using any services,
facilities, equipment, supplies or personnel which members of the general public may not
freely use for other than the conduct of University or other Institutional Responsibilities. A
person engaged in external professional activities for pay may not use University Resources
in the course and conduct of externally compensated activities, except as allowed by this
Regulation. Under no circumstances may any employee use the services of another
employee during University employment time to advance the externally compensated
employee’s professional activities for pay. (See Appendix I)
3.15 “Institutional Official” (IO) means the individual responsible for implementation of this
Regulation and associated SOPs and is the institution’s Chief Research Officer. The IO
delegates this authority to the COIO, but remains ultimately responsible.
3.16 “Project” means any research, creative activity, testing, evaluation, service, training, and/or
instructional plan conducted under the auspices of the University.
3.17 “Public Health Service” (PHS) means the section of the U.S. Department of Health and
Human Services, and any components of the PHS to which the authority of the PHS may be
delegated. The components of the PHS include, but are not limited to: the National Institutes
of Health; Centers for Disease Control and Prevention; Food and Drug Administration; and
Health Resources and Services Administration. Funding overseen by the financial conflict of
interest regulations is issued by the Department of Health and Human Services (DHHS) and
administered by the National Institutes of Health (NIH).
3.18 “University Employment Responsibilities” include primary duties and secondary duties.
3.18.1 Primary Duties consist of assigned teaching, scholarship, research, institutional service
requirements, administrative duties and other assigned employment duties.
3.18.2 Secondary Duties may include professional affiliations and activities traditionally
undertaken by Covered Individuals outside of the immediate University employment
context. Secondary Duties may or may not entail the receipt of honoraria,
remuneration, or the reimbursement of expenses (UNC Policy Manual, 300.2.2.2 [R])
and include:
3.18.2.1 membership in and service to professional associations and learned societies;
3.18.2.2 membership on professional review or advisory panels;
3.18.2.3 presentation of lectures, papers, concerts or exhibits;
3.18.2.4 participation in seminars and conferences;
3.18.2.5 reviewing or editing scholarly publications and books without receipt of
compensation; and
3.18.2.6 service to accreditation bodies.
Secondary Duties, which demonstrate active participation in a profession, are
encouraged provided they do not conflict or interfere with the timely and effective
performance of the individual's Primary University Duties or University policies.
4. CONFLICT OF INTEREST
This Regulation informs faculty about situations that generate conflicts of interest related to
employment responsibilities, provides mechanisms for individuals and the Institution to manage
those conflicts of interest that arise, and describes situations that are prohibited.
Every individual has an obligation to become familiar with, and abide by, the provisions of this
Regulation. At a minimum, all are required to receive COI/COC training and annually complete a
Disclosure. If a situation raising questions of COI/COC arises, Covered Individuals should
discuss the situation with the COIO and are encouraged to make a formal Disclosure to the
University.
4.1 Categories of Potential Financial Conflicts of Interest.
Activities that may involve financial conflicts of interest can be categorized under four general
headings: (1) those that are allowable if disclosed appropriately; (2) those that are allowable
with administrative approval and are disclosed; (3) those that generally are not allowable and
require an approved conflict of interest management plan; and (4) those that are not
allowable under any circumstances. The following examples are merely illustrative and do not
purport to include all possible situations within the four categories:
4.1.1 Activities allowable if disclosed appropriately.
The examples cited below involve activities external to University employment, and
thus, may present the appearance of a financial conflict of interest but have little or no
potential for affecting the objectivity of the Covered Individual’s performance of
University Employment Responsibilities; at most, such situations could prompt
questions about Conflicts of Commitment.
If a Covered Individual meets his/her assigned workload, participation in allowable
activities would permit:
4.1.1.1 A Covered Individual receiving royalties from the publication of books or for the
licensure of patented inventions subject to ECU Patent and Copyright Policies.
4.1.1.2 A Covered Individual receiving compensation in the form of honoraria or
expense reimbursement, in connection with service to professional associations,
service on review panels, presentation of scholarly works, and participation in
accreditation reviews.
4.1.2 Activities requiring disclosure for further administrative review and analysis.
The examples cited below suggest a possibility of conflicting interests that can impair
objectivity, but disclosure and resulting analysis of relationships may render the
activity permissible and may result in the establishment of an approved management
plan.
4.1.2.1 A Covered Individual requiring students to purchase the textbook or related
instructional materials of the employee or members of his or her immediate
family, which produces compensation for the employee or family member.
4.1.2.2 A Covered Individual receiving compensation or gratuities from any individual or
entity doing business with the University. Note that no university employee may
seek or receive any gift, reward, or promise of reward for recommending,
influencing, or attempting to influence the award of a contract by his or her
employer (See G.S. 14-234 and G.S 138A).
4.1.2.3 A Covered Individual serving on the board of directors or scientific advisory
board of an enterprise that provides financial support for University research
and the employee or a member of his or her immediate family may receive
such financial support.
4.1.2.4 A Covered Individual or a member of his or her immediate family having an
equity or ownership interest in a publicly or non-publicly-traded entity or
enterprise.
4.1.2.5 Covered Individual accepting support for University research under conditions
that require research results to be held confidential, unpublished, or inordinately
delayed in publication. Research conducted by faculty or students under any
form of sponsorship must maintain the University's open teaching and research
philosophy and must adhere to a policy that prohibits secrecy in research. Such
conditions on publication must be in compliance with UNC Policy Manual, 500.1
and 500.2, and with campus Intellectual Property policies.
4.1.3 Activities or relationships generally not allowable or permitted unless an approved
Conflict of Interest management plan is in place.
The examples cited below involve situations that are not generally permissible because
they involve potential financial conflicts of interest or they present obvious opportunities
or inducements to favor personal interests over institutional interests. An approved
Conflict of Interest management plan is required.
4.1.3.1 A Covered Individual participating in University research involving a
technology owned by or contractually obligated (by license, option to license, or
otherwise) to an enterprise or entity in which the individual or a member of his or
her immediate family has a consulting or EPAP relationship, has an equity or
ownership interest, or holds an executive position.
4.1.3.2 A Covered Individual participating in University research that is funded by a
grant or contract from an enterprise or entity in which the individual or a member
of his or her immediate family has an equity or ownership interest.
4.1.3.3 A Covered Individual assigning students, postdoctoral fellows, or other
trainees to University sponsored research projects sponsored by an enterprise
or entity in which the individual or a member of his or her immediate family has
equity or ownership interests.
4.1.4 Activities NOT allowable under any circumstances.
4.1.4.1 A Covered Individual making referrals of University business to an external
enterprise in which the individual or a member of his or her immediate family has
a financial interest.
4.1.4.2 A Covered Individual associating his or her own name with the University in
such a way as to profit financially by trading on the reputation or goodwill of the
University.
4.1.4.3 A Covered Individual making unauthorized use of privileged information
acquired in connection with one's University responsibilities.
4.1.4.4 A Covered Individual signing agreements that assign Institution patent and other
intellectual property rights to third parties without prior Institutional approval.
4.1.4.5 Any activity otherwise prohibited by law or university policy.
4.2 Honoraria
4.2.1 Honoraria Received Performing Secondary Duties.
Except as otherwise noted in this section, Covered Employees who receive an
Honoraria while performing Secondary Duties, and not secondary employment, may
receive and retain the Honoraria; provided, however, that all Honoraria, including the
nature and amount of said Honoraria, must be disclosed to the Covered Employee’s
supervisor and to the COIO.
Covered Employees who are Senior Academic and Administrative Officers are subject
to special regulations regarding honoraria which require leave to be taken when
External Professional Activities for Pay will take place during the regular work week.
Please refer to the UNC Policy Manual, 300.2.2.2[R].
4.2.2 Honoraria Received Performing Activities Related to University Employment
Responsibilities.
In those instances when State-reimbursed travel, work time, or resources are used or
when the activity can be construed as related to the Covered Individual’s University
Employment Responsibilities on behalf of the State, the employee shall not receive any
financial consideration, including Honoraria. In these instances, the employee may
request that the Honoraria be paid to the University. The Honoraria may be retained by
the employee only for activities performed outside of normal working hours, as defined
by the University, or while the employee is on earned paid or annual leave, and all
expenses are the responsibility of the employee or a third party that is not a State entity.
Specifically, Covered Employees may not receive any financial consideration, including
Honoraria, for engaging in activities that are related to general University Employment
Responsibilities, but which are not Secondary Duties as defined in this Policy. For example, a
University employee may be invited to speak at an event unrelated to the University,
unrelated to research or field of study, and unrelated to that Covered Employee’s Primary and
Secondary Duties. In this case the Covered Employee may receive Honoraria, but may not
request reimbursement or perform the activities on work time, without taking leave. Another
example would be if a Covered Employee were asked to speak at a privately-sponsored
symposium at the University, because of the Covered Employee’s position on the faculty or
the administration, but not in the course of performing Secondary Duties. Even if all speakers
were to be given Honoraria at the symposium, the Covered Employee could not accept it
because this activity would be considered related to that Covered Employee’s University
Employment Responsibilities.
4.3 Gifts and University Contracts
4.3.1 Gifts Regulated. Pursuant to N.C. Gen. Stat. § 133-32(a), University employees who are
charged with the duty of: 1) preparing plans, specifications, or estimates for public
contract; or 2) award or administer public contracts; or 3) inspect or supervise
construction may not willfully receive or accept any gift or favor from a contractor,
subcontractor, or supplier who currently has a contract with a governmental agency, or
has performed under such a contract within the past year, or anticipates bidding on such
a contract in the future; provided, however, unless the gift or favor is permitted under N.C.
Gen. Stat. 133-32(d). Further, pursuant to N.C. Gen. Stat. § 14-234, no University
employee may solicit or receive any gift, favor, reward, service, or promise of reward,
including a promise of future employment, in exchange for recommending, influencing, or
attempting to influence the award of a contract by the University. Violation of these laws
is a criminal offense.
4.3.2 No influencing of contract maker/administrator. Pursuant to N.C. Gen. Stat. § 14234(a)(2), no University employee who will derive a direct benefit from a contract with the
University (i.e., if the employee or his or her spouse) (1) has more than a ten percent
(10%) ownership or other interest in an entity that is a party to a contract with the
University; (2) derives income or commission directly from such contract; or (3) acquires
property under the contract, may attempt to influence any person who is involved in
making or administering the contract (i.e., if he or she: 1) participates in the development
of specifications or terms or in the preparation of the contract; or 2) oversees performance
of the contract or has the authority to make decisions regarding the contract or to interpret
the contract). This includes, but is not limited to, contracts for employment of an
employee’s spouse.
4.3.3 Although customary honoraria and reimbursement for actual costs generally are not
considered to be gifts, if reimbursements or honoraria are significantly in excess of fair
market value or customary amounts (e.g., expensive resort sojourns, coverage of family
member expenses, etc.), they are de facto gifts and must be disclosed as such. Receipt
of Honoraria or reimbursement is conditioned upon such being in compliance with all
applicable laws and University policies, including Standard Operating Procedures
adopted by University Departments.
4.3.4 University employees may not accept any financial or other favors in exchange for
privileged access by current or potential University vendors to University facilities or
employees. Covered individuals must report any personal compensation a project
sponsor pays to or for the benefit of a covered individual outside contracted project
support to the University.
4.3.5 A University employee may not receive compensation from an external source for
performance of University work except through a University contract or grant. Any
situation that involves a grant or a contract and an EPAP requires careful COI/COC
management.
4.3.6 For purposes of this Regulation, gifts and donations that have been made to the
University or to a University-affiliated foundation for the benefit of the professional
activities of a covered individual, are considered to be a financial interest of the intended
beneficiary and must be disclosed.
4.4 Intellectual Property Transactions
4.4.1 Required Action:
4.4.1.1 All Covered Individuals who are University inventors are required to disclose
their and their Immediate Family’s personal or financial interests related to the
invention in the course of the licensing process.
4.4.1.2 Covered Individuals who are inventors of technologies licensed or otherwise
made available by the University to a third party must complete and submit an
applicable Conflict of Interest Disclosure before execution of the license or other
agreement by the Office of Technology Transfer. Any Covered Individual who is
an inventor and who holds equity in, is an officer or director of, or provides
consultative services to, an entity that has licensed or otherwise acquired rights
to University invention(s) or copyright(s) will be deemed to have a Conflict of
Interest under this Regulation.
4.4.1.3 External consulting relationships between a Covered Individual who is an
inventor and the licensee of that invention are permitted only when reviewed and
approved in accordance with this Regulation and the COI/COC SOPs.
4.5 Managing Conflicts of Interests
The Conflict of Interest Officer (COIO) administers the University’s program to manage
conflicts of interests and conflicts of commitment. The COIO will work with faculty, unit
heads and other appropriate administrators, and the COIC to define appropriate
management mechanisms for identified COI/COC or to determine that a COI/COC may not
be managed. Possible measures to be taken in managing COI/COC include, but are not
limited to:








Public disclosures of Financial Interests
Reformulation of the work plan
Close monitoring of the project by an independent review committee
Substituting supervisors and/or other personnel
Termination or reduction of involvement in the project where a COI/COC cannot be
managed
Termination of inappropriate student involvement in projects
Severance of relationships that pose actual, potential, or the appearance of conflicts
Separation of the Covered Individual from involvement in Human Subjects Research in
the critical areas of recruitment, inclusion/exclusion evaluation, enrollment, and adverse
event evaluation and reporting
Covered Individuals shall comply with management mechanisms established by the COIO,
including the COIO’s determination that conflicts cannot be managed for a particular
activity/activities. If a Covered Individual disagrees with management mechanisms established
by the COIO, or the COIO’s determination that conflicts cannot be managed for a particular
activity/activities, the Covered Individual may appeal to the Institutional Official. The decision
of the Institutional Official is final.
4.6 Confidentiality
Conflict of Interest Disclosures, review information, and any related management plans
containing information having direct bearing on a Covered Employee’s employment are
considered, generally, to be a part of that Covered Employee’s Personnel File; provided,
however, in certain circumstances, federal or state law may require or permit the University to
disclose such information to third parties.
5. CONFLICT OF COMMITMENT AND EXTERNAL PROFESSIONAL ACTIVITIES FOR PAY
5.1 Although full-time faculty and other non-faculty EPA employment is not amenable to precise,
time-clock analysis and monitoring, administrators at the department and school levels
regularly evaluate the work of employees within their units. The formal occasions for
determining whether a Covered Employee/Individual is devoting sufficient time and energy to
University employment include regular reviews of performance. In addition, complaints from
students, colleagues, or administrators about possible failures to meet assigned
responsibilities may arise and require investigation. The issue, in each case, is whether the
employee is meeting the requirements of the job. If presented with evidence that a faculty
member is not meeting full-time responsibilities to the University, the UNC Policy Manual
Chapter 100.1 prescribes that "neglect of duty" is a ground for disciplinary action, including the
possibility of discharge. The following describe instances of activities that require specific
monitoring to demonstrate the absence of conflict of commitment.
5.2 External Professional Activities for Pay
The University of North Carolina and its constituent institutions seek to appoint and to retain,
as employees, individuals of exceptional competence in their respective fields of professional
endeavor. Because of their specialized knowledge and experience, these individuals have
opportunities to apply their professional expertise to activities outside of their University
employment, including secondary employment consisting of paid consultation with or other
service to various public and private entities. These practical compensated applications of
professional qualifications enhance capabilities in teaching, research, and administration.
Thus, participation of covered individuals in external professional activities for pay, typically in
the form of consulting, is an important characteristic of academic employment that often leads
to significant societal benefits, including economic development through technology transfer.
However, such external professional activities for pay are to be undertaken only if they do not:
5.2.1 Create a Conflict of Commitment by interfering with the obligation of the individual to
carry out all primary University Employment Responsibilities in a timely and effective
manner;
5.2.2 Create a Conflict of Interest because of the individual's status as a Covered
Individual of the University;
5.2.3 Involve any inappropriate use or exploitation of University resources;
5.2.4 Make any use of the name of the University of North Carolina or ECU for any
purpose other than professional identification;
5.2.5 Claim, explicitly or implicitly, any University responsibility for the conduct or outcome
of the External Professional Activities for Pay.
5.3 Process
The UNC Policy Manual, 300.2.2.1 [R], contains provisions established to monitor possible
Conflicts of Commitment. A faculty or non-faculty EPA employee who wishes to engage in
External Professional Activity for Pay must adhere to this regulation to provide satisfactory
assurances that such activity will not interfere with University Employment Responsibilities.
This regulation may not apply to faculty and non-faculty EPA employees serving on
academic year (9-month) contracts, if the External Professional Activity for Pay is wholly
performed and completed outside of the contract service period and the activity does not
conflict with the policies of ECU or The UNC Board of Governors and is not conducted
concurrently with a contract service period for teaching, research, or other services to the
Institution during a summer session.
5.4 Use of Annual Leave. Covered Employees who are faculty do not need to take annual leave
for External Professional Activities for Pay so long as the faculty member complies with the
notice and approval procedures of this Policy and that of the UNC Board of Governors (UNC
Policy Manual 300.2.2.1[R]). In contrast, Senior Academic or Administrative Officers usually
have to take annual leave for External Professional Activities for Pay.
5.5 Faculty may only engage in External Professional Activities for Pay when it does not interfere
with the individual’s University Employment Responsibilities with express approval from the
appropriate Department Head, as stated in UNC Policy Manual, 300.2.2.1[R].
5.6 Political Activities. The Board of Governors has established rules for monitoring and
regulating the involvement of University employees in political candidacy and office holding
that could interfere with fulltime commitment to University duties. Please refer to UNC Policy
Manual, 300.5.1 for specific policy details.
6. ENFORCEMENT OF REGULATIONS
6.1 Possible sanctions for violation of this Regulation and associated COI/COC SOPs can
range from administrative intervention to termination of employment or of enrollment in
accordance with applicable University policies, including the Faculty Manual (Part IX,
Section I, VI). Violations may include, but are not limited to: (a) failure to timely disclose
personal or financial interests as required, failure or refusal to respond to requests for
additional information, providing incomplete, misleading, or inaccurate information; (b)
failure to comply with a prescribed management or monitoring plan; or (c) engaging in an
External Activity for Pay without receiving prior approval.
________________________________________________________________________________
APPENDIX I. Inappropriate use or exploitation of University Resources
1. “Inappropriate use or exploitation of University Resources” means using any services, facilities,
equipment, supplies or personnel which members of the general public may not freely use for
other than the conduct of University or other Institutional Responsibilities. A person engaged in
external professional activities for pay may not use University Resources in the course and
conduct of externally compensated activities, except as allowed by the ECU Regulation on
Conflicts of Interest, Commitment, and External Professional Activities for Pay. Under no
circumstances may any employee use the services of another employee during University
employment time to advance the externally compensated employee’s professional activities for
pay.
2. Except where the use is in compliance with all of the following requirements, Covered Employees
may not use University resources for the conduct of External Activities for Pay. Examples of such
resources include, but are not limited to, offices, laboratories, classrooms, athletic facilities,
materials, property, equipment, scientific instruments, software, databases, IT resources, or the
services of another University employee. By using any University resource in the conduct of an
EPAP, a Covered Employee is deemed to have agreed to the requirements specified in this
Appendix I. The requirements for the use of University resources for the conduct of EPAPs
include:
2.1 The use must comply with all laws, regulatory requirements, applicable University policies, and
the terms and conditions of university contracts. For example, if a software license states that
software may only be used by the University for its business use, said software may not be
used by a Covered Employee in his or her conduct of an external professional activity for pay.
2.2 The Covered Employee is responsible for the use of the University resource(s) and shall
indemnify and hold harmless the University for any damages, losses, costs, or other injuries
sustained by the University, as a result of third party claims or otherwise, that result from or
are related to such use. A Covered Employee shall always exercise reasonable care and use
University resources in a safe and professional manner. In its sole discretion, the University
may require a Covered Employee to purchase insurance coverage in connection with her/his
use of University resources for EPAP, naming the University as an insured party, if the
University determines at any time that the institution has any material risk of liability because
of the employee’s activity. The amount and other requirements of such a policy shall meet or
exceed any parameters the University deems appropriate for the situation.
2.3 The overall cost to the University must be negligible, i.e., the marginal cost of the use is nearly
zero. There should be no financial consequence to the University for use of a University
resource by a Covered Employee in the conduct of an EPAP.
2.4 The use must not interfere with a Covered Employee’s ability to carry out University
Employment Responsibilities in a timely and effective manner. Time spent engaged in the use
of a University resource for the conduct of an External Professional Activity for Pay is not
considered to be University work time.
2.5 The use must in no way interfere with the use of University resources for University purposes.
The use of such resources in the support the University’s teaching, research, service missions
will at all times take priority.
2.6 The use neither expresses nor implies sponsorship or endorsement by the University of the
Covered Employee’s conduct of the EPAP. Mere identification of the University as the
Covered Employee’s employer is permitted, provided that such identification is not used in a
manner that implies sponsorship or endorsement by the University. Any other use of the
University’s name, marks, or other indicia by the Covered Employee is prohibited.
2.7 Covered Employees do not have any expectation of privacy in the use of University Resources
for the conduct of EPAPs. Employees are prohibited from storing confidential information
associated with his/her EPAP on any University device or in any University facility, including
but not limited to, computer hard drives, remote storage, or campus office space. The ECU
Office of Internal Audit and Management Advisory Services, the State Auditor and others
(including government regulatory agencies) may examine uses of University resources,
including reviewing any and all information related to EPAP that may be found in or on any
University facility or device, and the Covered Employee should not expect notification of such
reviews.
2.8 The use of specialized equipment and/or facilities by a Covered Employee requires advance
approval, in writing by:
2.8.1
2.8.2
2.8.3
2.8.4
Administrator with the appropriate authority to approve EPAP use of a facility or site;
The Covered Employee’s Immediate Supervisor or Department Chair;
The Covered Employee’s next highest University Administrator; and
Final Approval from the Chief Research Officer.
2.9 Documentation that the Covered Employee has received any specialized training necessary to
appropriately conduct activities with said equipment, facilities, or site must be provided as part
of a Covered Employee’s request to use specialized equipment or facilities.
2.10 Employees must consult their supervisors and the COIO, in advance, regarding use of
University resources for EPAPs to ensure that said use is appropriate under University policy
and applicable law.
2.11 The University may require a Covered Employee, or his or her affiliated legal entity, to enter
into a Facility Use Agreement with the University that specifies the terms and conditions under
which the Covered Employee may use University facilities, which may include payment of use
fees and other charges. For example, such an agreement would be required where an
Athletic Coach or a faculty member may wish to operate a for-profit summer camp on
University property.
2.12 Confidential information in the possession of the University, including that to which the
Covered Employee may otherwise have access to in the performance of University
Employment Responsibilities, may never be used by a Covered Employee for the conduct of
an EPAP. Such information includes, but is not limited to, education records, protected health
information, personally identifiable information (such as social security numbers and credit
card information), personnel file materials, university research records and information relating
to University owned intellectual property, generally, and any other information that is made
confidential by law.
2.13 Under no circumstances may any employee use the services of another employee during
University employment time to advance the externally compensated employee’s professional
activities for pay.
2.14 Covered Employees acknowledge that violation of these requirements is grounds for
disciplinary action, up to and including, termination of University employment.
Resolution #15-13
Approved by the Faculty Senate: January 27, 2015
Approved by the Chancellor: March 5, 2015
Revisions to the University Undergraduate Catalog referencing
Readmission Under Forgiveness Policy
(Deletions are noted in strikethrough and additions in bold print.)
“Readmission Under Forgiveness Policy
Former East Carolina University students who have not been enrolled at ECU for a minimum of three
two consecutive academic years (six semesters four semesters, summer sessions excluded) may
request readmission under the Forgiveness Policy. Such requests must be submitted on the
application for readmission according to application deadline dates as specified above. Students who
have been enrolled at another regionally accredited college or university since their last enrollment at
East Carolina University must submit to the Office of Admissions official transcripts indicating that a
minimum cumulative 2.5 average has been earned in all transferable courses attempted.
Subsequent East Carolina University-based GPAs of students readmitted under this policy will
be computed without inclusion of previous course work in which a failing grade (F) was
received.
Students returning under the forgiveness policy will return under one of the following
classifications:
1. Students whose cumulative GPAs are 2.0 or above once the failing grades are removed
will be placed on Good Standing during the first semester of attendance.
2. Students whose cumulative GPAs are less than 2.0 once the failing grades are removed
will be placed on Probation during the first semester of attendance.
Students will be held accountable for the Academic Standing and Academic Progress
requirements as identified in the Academic Rules and Regulations section.
Student should be aware, however, that all ECU grades, including those earned prior to readmission
under the forgiveness policy, will be included in calculations for consideration for degrees with
distinction.
A student may take advantage of the readmission under the Forgiveness Policy only one time. Those
readmitted under this policy are on academic probation for the first 19 semester hours of attempted
course work. At the end of the term in which the nineteenth semester hour is attempted, a minimum
cumulative 2.0 average must have been earned at East Carolina University on all course work
attempted since readmission under forgiveness. Failure to meet this stipulation will result in the
student being ineligible, except for summer school, until such time as the 2.0 average is obtained.
A student may be readmitted under the Forgiveness Policy only one time.
For degrees with distinction, all ECU grades, including those earned prior to readmission
under the forgiveness policy, will be included in calculations.
Students should be aware that the Readmission under Forgiveness Policy is an ECU policy that is not
recognized in the US Department of Education’s calculation of financial aid eligibility. Students who
plan to apply to or receive financial aid should contact the financial aid office. Cashier accounts must
be cleared of any outstanding balance, if any, prior to registration for the term of readmission.
Students should also be aware that a substantial tuition surcharge may be applied in accordance with
the rules established by the Board of Governors or other appropriate legislative body.”
Resolution #15-14
Approved by the Faculty Senate: January 27, 2015
Held by the Chancellor: March 4, 2015 (for further study)
Response to the UNC Fostering Undergraduate Student Success (FUSS) Policies
In response to the UNC Fostering Undergraduate Student Success (FUSS) policies, the Admission
and Retention Policies Committee was charged with the task of addressing East Carolina University’s
compliance. The specific charged was to review items 1-5 below and suggest how the compliance
will be monitored, and bring them forward to the Senate for approval.
1. Determine whether it is reasonable or desirable to implement a campus-wide practice of monitoring
course offerings to ensure students’ ability to graduate within four years, or whether current,
department and college-level efforts are sufficient.
Response: Course offerings are sufficiently monitored at the college and unit levels to ensure
students’ ability to graduate within four years.
2. Determine what “appropriate student progress” is vis-à-vis the general education curriculum and
where ECU’s Foundations Curriculum requirements allow students to make such progress (Part III,
Section C(1)).
Response: Appropriate student progress is the successful completion of a significant number of
courses at the appropriate numerical level in accordance with a given student’s years enrolled at
ECU.
3. Determine what constitutes potentially "excessive" and "unnecessary" extra-foundations
requirements and whether ECU program currently have any such excessive or unnecessary
requirements.
Response: Excessive Foundations requirements are those that are so restrictive that if a student
were to change programs/majors he/she would require additional semesters to meet the FC of
another program/major. The programs that ECU has in this category are high-demand and
successful programs.
4. Determine what constitutes '"excessive" admission requirements to majors and whether ECU has
programs that impose such excessive requirements.
Response: Excessive admission requirements are admission requirements so high/extensive that
those not admitted to the program require additional time (semesters) in another program to attain
graduation. The programs that ECU has in this category are high-demand and successful programs.
5. Determine how compliance with these regulations will be maintained into the future, including the
triennial review called for in Part III, Section C.
Response: The role of overseeing compliance with FUSS policies must be written into the charge of a
Faculty Senate Committee. This is the responsibility of ECU’s Committee on Committees.
Resolution #15-15
Approved by the Faculty Senate: January 27, 2015
Received by the Chancellor: March 4, 2015
Resolution on Weeknight Football Games
Whereas, the education of our students is always the first priority; and
Whereas, the disruption of the schedule required to host a weeknight football game, with class
rescheduling, parking issues, and higher rates of absenteeism is antithetical to that priority; and
Whereas, the East Carolina Pirates are a big enough draw that during the first year in a new
conference ESPN scheduled the Pirates for two home games on Thursday night, a particularly
disruptive decision as it doubled the impact on classes meeting Thursday.
Therefore Be It Resolved That, the ECU Faculty Senate urges that Athletic Director Jeff Compher and
Chancellor Steve Ballard strongly advocate to the American Athletic Conference that it adopts a
policy that no institution in the conference have more than one weeknight home football game per
year; and
Be It Further Resolved That, the ECU Faculty Senate also endorses the Department of English
Resolution (below) on the conflict between parking changes required for Thursday night football
games and instructional needs.
_____________________
Department of English Resolution on Weeknight Football Games
(Approved by the Department of English, November 19, 2014)
Whereas, the primary purpose of a university is instruction.
Whereas, students and state citizens pay fees for said instruction.
Whereas, the policy of towing vehicles in parking lots effectively mandates a cancellation of classes
by depriving students of their vehicles if they do not leave class to retrieve them.
Whereas, the completion of online assignments is not a suitable replacement for face to face classes,
as indicated by the university’s own policy forbidding extensive use of online instruction in courses
designated face-to-face.
Whereas, the primary conflict between class time and football is due to issues related to parking.
Therefore Be It Resolved That, the English Department of East Carolina University objects to the
recommended class cancellations, and the disruption of parking facilities on the ECU campus in
advance of Thursday night football games as a violation of the central function of the university.
Be It Further Resolved That, the English department urges the Provost and the Chancellor to work
towards a solution that would eliminate the current conflict between the academic function of the
university and the occurrence of Thursday night football games.
Resolution #15-16
Approved by the Faculty Senate: January 27, 2015
Received by the Chancellor: March 4, 2015
Resolution on Renaming Aycock Hall
Whereas, Governor Charles B. Aycock’s record of strong support and accomplishments in building
public schools and increasing funding for education earned him the nickname “the Education
Governor;” and
Whereas, the East Carolina University Board of Trustees and Chancellor Leo Jenkins honored those
accomplishments by naming a newly constructed resident hall in Governor Aycock’s honor in 1961;
and
Whereas, there is now an increased understanding of Governor Aycock’s belief in white supremacy
and his actions to disenfranchise African-American voters; and
Whereas, East Carolina University’s 2014-2019 strategic plan Beyond Tomorrow states that we will
“Keep our commitment to diversity and inclusiveness. ECU welcomes all people to be part of our
living, working, and learning community. We grow in strength as we diversify our students, staff, and
faculty.”; and
Whereas, Persons of Color comprise 22% of ECU’s student body and 24% of the Faculty;
Therefore Be It Resolved That, the East Carolina University Faculty strongly endorse the
recommendation of the Chancellor and his ad hoc Naming Committee to rename the Hall and as
stated in the report that “continued use of that name dishonors the University's standards and is
contrary to the best interest of the University in that it prevents the University from fostering a ‘diverse
community where intellectual freedom, scholarly discipline, and the rigorous pursuit of knowledge
thrive” for students, staff, and faculty, and does not reflect our intolerance of such racist actions.’;”
and
Be It Further Resolved That, consistent with ECU’s academic mission, the complete legacy of
Charles Brantley Aycock be reflected in appropriate educational materials, presentations, lectures
and displays and that any new name for the Hall reflect the diversity of the university.
Resolution #15-17
Approved by the Faculty Senate: January 27, 2015
Received by the Chancellor: March 4, 2015
Resolution on Tuition
Whereas, the mission of East Carolina University is
“To serve as a national model for public service and regional transformation by:
 Preparing our students to compete and succeed in the global economy and multicultural
society,
 Distinguishing ourselves by the ability to train and prepare leaders,
 Creating a strong, sustainable future for eastern North Carolina through education, research,
innovation, investment, and outreach,
 Saving lives, curing diseases, and positively transforming health and health care, and
 Providing cultural enrichment and powerful inspiration as we work to sustain and improve
quality of life,
We accomplish our mission through education, research, creative activities, and service while being
good stewards of the resources entrusted to us;” and
Whereas, a strong faculty is required to fulfill this mission; and
Whereas, a broad, diverse, and talented student body is also key to transforming eastern North
Carolina; and
Whereas, years of declining state funding have placed increasing pressure on the institution to find
funds to recruit and retain faculty; and
Whereas, while the faculty regard raising tuition as a last resort, the rate of loss of outstanding faculty
to other institutions has reached crisis proportions.
Therefore Be It Resolved That, the faculty of East Carolina University support the tuition increase
needed to generate the salary increases needed to maintain competitive salaries with our peer
institutions; and
Be It Further Resolved That, the faculty support the use of a portion of that tuition increase to
maintain access for students with demonstrated financial need.
Resolution #15-18
Approved by the Faculty Senate: February 24, 2015
Received by the Chancellor: March 31, 2015
Formal faculty advice on curriculum and academic matters acted on and recorded in the January 26,
2015 Graduate Council meeting minutes (GC#15-1) including revision of Graduate School Strategic
Plan; Revision to ECU Faculty Manual, Section II, Part IV, Graduate School Organization (excluding
Section G); Revision to Graduate Faculty Criteria, Department of Physical Therapy within the College
of Allied Health Sciences, School of Communication and consideration of a Request to Plan a DrPH
(Doctor of Public Health) in Public Health within the School of Medicine; January 14, 2015 Graduate
Curriculum Committee meeting minutes including curriculum actions (GC#15-2) from the Department
of Literacy Studies, English Education, and History Education within the College of Education;
Department of Pharmacology and Toxicology within the School of Medicine, Department of Physical
Therapy within the College of Allied Health Sciences, programmatic actions (GC#15-3) forwarded to
the Educational Policies and Planning Committee include a proposal of a new Public Health
Foundations and Practice certificate in the Department of Public Health within the School of Medicine,
new Business Analytics certificate in the Department of Management Information Systems within the
College of Business and a proposal of a new Professional Science Masters concentration within the
MS in Chemistry in the Department of Chemistry.
Resolution #15-19
Approved by the Faculty Senate: February 24, 2015
Approved by the Chancellor: March 31, 2015
Revised Student Academic Appellate Committee Charge
(Deletions are noted in strikethrough and additions in bold print.)
1.
Name: Student Academic Appellate Committee
2.
Membership:
8 elected faculty members 7 regular and 2 alternate elected faculty members
Ex-officio members (with vote): The Chancellor or an appointed representative, the Provost or
an appointed representative, the Vice Chancellor for Research and Graduate Studies or an
appointed representative the Chair of the Faculty, one faculty senator selected by the Chair of
the Faculty, and one student member from the Student Government Association.
The chair of the committee may invite resource persons as necessary to realize the committee
charge. The chair of the committee may appoint such subcommittees as he or she deems
necessary.
3.
Quorum: 4 elected members including alternates exclusive of ex-officio
4.
Committee Responsibilities:
A. The committee serves as an appeals board for entering students who do not meet
admission requirements.
B. The committee serves as an appeals board for students denied permission to drop
a course.
C. The committee serves as an appeals board for students who wish to appeal
administrative decisions involving the interpretation and enforcement of policies
pertaining to academic credits and standards.
D. The committee serves as an appeals board for students seeking readmission after
being declared academically ineligible to return.
E. The committee serves as an appeals board for students appealing financial aid
decisions.
F. The Committee reviews at least annually those sections within the University
Undergraduate Catalog and University Graduate Catalog that correspond to the
Committee’s charge and recommends changes as necessary.
5.
To Whom The Committee Reports:
The committee reports its appellate decisions to the appropriate administrative office.
6.
How Often The Committee Reports:
The committee reports to the Faculty Senate at least once a year and at other times as
necessary.
7.
Power Of The Committee To Act Without Faculty Senate Approval:
The committee is empowered to make appellate decisions regarding students as outlined in its
committee responsibilities.
8.
Standard Meeting Time:
The committee meeting time is scheduled for the first Wednesday of each month, including
January, June, July and August.
Resolution #15-20
Approved by the Faculty Senate: February 24, 2015
Received by the Chancellor: March 31, 2015
Formal Faculty Advice on Proposed Web Content Regulation
The Committee reviewed the proposed regulation and is suggesting no revisions to the document
provided below. In addition, after reviewing the content found in the ECU Faculty Manual, the
Committee found no revisions necessary.
Authority: Chief Information Officer
History: ITCS Policy Number 1.700 – Effective July 17, 2000 (Information Resources Coordinating
Council – IRCC Approved): Revised February 22, 2006: Amended December 14, 2009 (Executive
Council Approved): Reviewed November 7, 2011; Interim Approved September 16, 2014.
Related Policies:

ECU Academic Computer Use Policy

ECU University Student and Employee Computer Use Policy

East Carolina University Patent Policy

East Carolina University Copyright Regulation
Additional Resources:

http://www.hhs.gov/ocr/civilrights/resources/factsheets/504.pdf

https://www.section508.gov/

http://www.ada.gov/

http://www/ecu/edu/accessibility

ECU Publications: Guidelines for Using the East Carolina University Logo

ECU Policy Statement on commercial exploitation of classroom materials
Contact Information:

Chief Information Officer – Don Sweet – 328.9000
1. Purpose of Regulation
The East Carolina University Web Page Policy provides guidance and minimum content-neutral
standards for faculty, staff, and student web developers contributing to the university's web presence
by maintaining web pages on university servers or providing web content to students for instructional
purposes. University web space is provided to support the academic and administrative functions of
the university. University-related websites are an important means of conducting university business,
including but not limited to advancement, communication, education, research, and scholarship.
Specifically, this regulation is designed to:
a. Promote the use of websites in a manner consistent with the mission of the university;
b. Address security issues associated with university information and equipment, and enable
appropriate online transactions of university business;
c. Mandate that the development of websites comply with university policies, and applicable state
and federal laws; and
d. Provide necessary management and oversight of the university’s resources.
1.1 Web Pages Subject to This Policy
All websites on university servers are subject to this policy. Websites on university servers are either
Official University Web Pages or Unofficial Web Pages.
Official University Web Pages include the East Carolina University home page (www.ecu.edu);
academic department and program pages; office, administrative, and support unit pages; news and
information pages; and any other World Wide Web address that is otherwise sponsored or endorsed
or created on authority of a university department or administrative unit; including course pages
residing outside the secure course management system.
Unofficial Web Pages are maintained by individual university computer account holders on university
servers, such as personal faculty and staff web pages; individual student web pages and universityrecognized student organization web pages.
2. Minimum Requirements for Both Official University Web Pages and Unofficial Web Pages
2.1 Accessibility
ECU requires web authors of both official and unofficial faculty and staff web sites at ecu.edu to
comply with accessibility requirements mandated by federal and state law. Such requirements include
but are not limited to adherence to Section 508. Accordingly, ECU web resources will be accessible
to persons with disabilities, where feasible, or a reasonable accommodation will be offered to
qualified persons such as providing alternative formats or auxiliary aids and/or making adjustments.
2.2 Hosting within .edu domain
All official websites will be hosted within the .edu domain. Exceptions to this requirement may be
granted by the University Web Oversight Committee based on compelling business, technical or
security reasons.
2
Affiliation and Disclaimer
Official University Web Pages must include a link to the ECU Web Terms of Use/ Disclaimer
Unofficial Web Pages: The appearance or design of an Unofficial Web Page should not create
confusion that a reasonable person viewing that page would believe that it is an Official University
Web Page, or is otherwise sponsored or endorsed or created on authority of a university department
or administrative unit. To reduce the likelihood of confusion, every Unofficial Web Page maintained on
a university server must contain the following disclaimer:
This web page is not a publication of East Carolina University, nor is it in any way sponsored or
endorsed or created on authority of a university department or administrative unit. The author(s) of
this page are solely responsible for its content.
2.3 Advertising
Advertising by external, unaffiliated organizations is not permitted on any university
webpage. Advertising is defined as banner ads or other promotional messages being displayed on
webpages in exchange for direct compensation (monetary or otherwise) for their delivery.
This regulation does not prohibit the appropriate recognition of sponsors or donors on the webpages
of programs supported by their contributions.
2.4
Web Applications and Databases
ITCS must be notified of all intentions to put interactive applications on ECU operated servers. Such
applications must be reasonably constrained due to concerns about security, server performance,
operational monitoring, and ongoing maintenance. Collecting data received through web applications
using applications, such as ColdFusion scripting requires a data source be established on the server.
ITCS has the right to deny requests for data sources or to disable existing data sources if security or
performance concerns are brought to our attention. Applications that require extensive scripting or
involve monetary transactions must be approved by ITCS. Data that is sensitive, private, or requires
increased protection is generally not allowed on all public web servers. There are special cases,
where information may be collected; however, in all such cases the security requires the approval of
ITCS and the data owner. Sensitive information should not be displayed or collected by any website
residing outside a secure connection.
2.5 Minimum Requirements for Official University Web Pages Only
2.5.1 General Appearance
All Official University Web Pages must follow the minimum design requirements.
2.5.2 University Content Management System Regulation
Effective July 1, 2011, official websites hosted in the ecu.edu domain are to be created and
maintained using the content management tools approved by the University Web Oversight
Committee.
2.5.3 Maintenance
Each department, office and academic center must designate one person to be the site’s primary web
contact (PWC). The PWC is responsible for ensuring his or her department, office, or academic
website adheres to the university web policy. The PWC may delegate steps needed to be in
accordance with the policy, such as content creation, but should be prepared to serve as the primary
informational contact for inquiries regarding the site. Each area must designate a PWC to obtain
space on ECU web servers. In the absence of a PWC, the chair or director will be listed by default.
Official web pages must be kept up to date. Out-of-date information should be removed and new
information added on a regular basis. To verify when a site was last updated, all sites will
automatically display a "date last modified: mm/dd/yyyy" in the footer of the page. Only active files
should be kept on the Internet servers. Inactive sites and files should be removed from official
directories and stored either locally or on another campus network.
3
Oversight
Oversight of web pages subject to this policy is the responsibility of the University Web Oversight
Committee. Violations of the web policy will be made known to the PWC for resolution.
Noncompliance with applicable policies and/or laws may result in removal of web pages or directories
from the main web server and/or removal of links to the site from the upper level university web pages
and site index. Oversight of web pages will be consistent with the First Amendment.
Beginning January 1, 2014, a quarterly sample of web sites will be reviewed by Disability Support
Services, ITCS, and Marketing to ensure sites meet ADA, security, and design requirements. The
PWC will be notified if sites are out of compliance and be giving a reasonable timeline to make
corrective action. If corrective action is not taken, then the site will be removed from ECU servers
and as appropriate the Dean, Director, Department Chair, or Vice Chancellor will be notified.
3.1 Responsibility at Termination
An author of an unofficial web page is solely responsible for moving that page to a new non-university
server once the employment and/or academic relationship with East Carolina University has ended,
such as when an individual leaves university employment, a student graduates or is otherwise no
longer enrolled at ECU, or where a student organization ceases to exist. ECU reserves the right to
remove unofficial websites authored by an individual and/or group who/that no longer maintains an
employment and/or academic relationship with ECU without notice as part of its routine maintenance
of university servers.
Resolution #15-21
Approved by the Faculty Senate: February 24, 2015
Received by the Chancellor: March 31, 2015 (with comment)
Recommendations Regarding Promotion Raises for ECU Faculty
In a 2014 report to the Faculty Senate, the University Budget Committee examined recent salary
increases for ECU employees. Among other things, the report noted that “there are disparities in
faculty salary increases across divisions and colleges, including raises for promotion.” In response
to this information, the UBC was charged by the Faculty Senate (Resolution #14-52) with reviewing
ECU’s policies governing faculty promotion raises. Our review and recommendations follow.
Recommendations
• The University Budget Committee recommends the establishment of a formal policy
guaranteeing a raise for all faculty achieving promotion, with funds provided centrally (i.e.,
not by departments and colleges).
• The University Budget Committee recommends that promotion from Assistant to Associate
Professor include a raise of $4,000 and that promotion from Associate Professor to
Professor include a raise of $6,000.
• The University Budget Committee recommends that the policy include fixed-term faculty
who achieve an increase in rank, but makes no specific recommendation as to the
amount of fixed-term raises.
Policies at Peer Institutions
To provide context, the committee contacted ECU’s peer institutions and other UNC system schools
to request information about promotion raise policies. The institutions that responded are listed
below. It is noteworthy that all of the institutions have in recent years provided campus-wide
promotion raises, although in some cases (such as NC State and UNC-Greensboro) this is not
codified. Western Michigan and Wright State are governed by a union contract.
Peer Institutions
East Tennessee State
Northern
UniversityIllinois
Ohio University
Old Dominion University
Assistant to
Associate
8%
$7,200
$6,000
$4,000
Associate to
Full
10%
$9,000
$9,000
$8,000
Texas Tech University
University of North Dakota
Virginia Commonwealth
Western
UniversityMichigan*
Wright State*
$5,000
$4,000
$1,500
$4,500
7.50%
$7,000
$6,000
$2,500
$6,500
7.50%
UNC Institutions
NCSU
UNCG
5%
$3,000
7%
$5,000
Cost
The cost of providing for promotion raises is dependent upon the number of promotions. Looking at
the past five years at ECU, there were, on average, 54 promotions from Assistant to Associate
Professor (45 in Academic Affairs and 9 in the Health Sciences) and 17 promotions from
Associate to Full Professor (12 in Academic Affair and 5 in the Health Sciences). These figures
are used in the analysis below.
Promotion Raise Scenarios
To estimate the cost of different scenarios, salaries were drawn at random from ECU’s salary
database in order to simulate both an average year and a year with higher than expected
promotions. For this analysis, no distinction was made between 9-month and 12-month salaries.
Appendix A shows how Assistant Professors with different salaries would fare under three different
proposals. In general, percentage raises are more costly than set amounts, although this could be
partially offset by a cap.
$2000/$3000
$3500/5000
$4000/$6000
$5000/$7000
$6000/$9000
Average Year (=54/17)
$159K
$274K
$318K
$389
$477
5%/5%
5%/7.5%
7.5%/7.5%
7.5%/10%
Average Year
$334K
($4.2m/$1.85m)
$380K
$501K
$548K
High Year
(=60/22)
$320K
$186K
$372K
$454
$558
High Year
$418
(+20%)
$475
$626
$685
Further Considerations
• In an era of flat or declining state appropriations, money for centralized promotion raises will, in
most years, have to be funded through an ‘internal cut’. Thus, raises will need to be offset by
reductions in permanent funds totaling $300-400 thousand in other areas of the budget. Given
existing budget allocations at ECU, much of this cut can be expected to be taken from Academic
Affairs and the Health Sciences, which may result in reduced budget flexibility and increased fiscal
pressures at the college level.
• Given that our suggested figures are higher than has generally been the norm at ECU, we expect
that this proposal will be welcomed by most faculty. That said, for faculty members with relatively
high salaries, these dollar amounts equate to small raises in percentage terms (see Appendix A).
We therefore consider the university-wide commitment to be a minimum, and would expected that
some colleges and/or units may wish to supplement these figures for retention purposes.
• Enacting the new policy will exacerbate existing problems of salary compression, which could
negatively impact morale, and may also lead to increased pressure for redress, placing strain on
future budgets.
• The inclusion of fixed-term faculty will add additional cost, but it is difficult to estimate how much.
Last year, 21 fixed- term faculty members achieved an increase in rank (6 in Academic Affairs and
15 in the Health Sciences), figures that would likely increase once there are fiscal incentives. If
promotion raises are implemented for fixed-term faculty, we recommend that the appropriate
Faculty Senate committee(s) undertake a review of the criteria for advancement in rank, and the
policies and procedures governing the process.
Appendix A. Hypothetical Raises for Assistant Professors under different scenarios
Hypothetical Raise for 20 faculty members (Assistant to Associate)
Salary
$4,000
5.00%
7.50%
Fine Arts and Communication
$53,624
7.46%
$2,681.20
$4,022
Harriot College of A&S
$53,636
7.46%
$2,681.80
$4,023
Human Ecology
$53,636
7.46%
$2,681.80
$4,023
Harriot College of A&S
$57,684
6.93%
$2,884.20
$4,326
Fine Arts and Communication
$59,708
6.70%
$2,985.40
$4,478
Harriot College of A&S
$59,708
6.70%
$2,985.40
$4,478
Health and Human Performance
Perf
Education
$61,820
6.47%
$3,091.00
$4,637
$63,067
6.34%
$3,153.35
$4,730
Harriot College of A&S
$64,262
6.22%
$3,213.10
$4,820
Human Ecology
$65,780
6.08%
$3,289.00
$4,934
Harriot College of A&S
$66,064
6.05%
$3,303.20
$4,955
Harriot College of A&S
$66,792
5.99%
$3,339.60
$5,009
Human Ecology
$70,000
5.71%
$3,500.00
$5,250
Technology and Computer Science
$74,875
5.34%
$3,743.75
$5,616
Allied Health
$77,889
5.14%
$3,894.45
$5,842
Harriot College of A&S
$79,740
5.02%
$3,987.00
$5,981
Brody School Of Medicine
$86,020
4.65%
$4,301.00
$6,452
Business
$103,224
3.88%
$5,161.20
$7,742
Brody School Of Medicine
$222,225
1.80%
$11,111.25
$16,667
Brody School Of Medicine
$303,600
1.32%
$15,180.00
$22,770
5.74%
$3,993
$5,989
$216,000
$215,595
$323,393
Mean Raise (for 54 raises)
Total Cost (for 54 raises)
Resolution #15-22
Approved by the Faculty Senate: February 24, 2015
Approved by the Chancellor: March 4, 2015
Curriculum and academic matters acted on and recorded in the January 26, 2015 Foundations
Curriculum and Instructional Effectiveness Committee meeting minutes, including approval for global
diversity designation for ISDN 1500: Color and Light in Interior Design, CMGT 4320: Global
Sustainable Construction and SOCI 1050: Global Understanding: Sociological Perspectives; domestic
diversity designation for SOCI 3035: Sociology through Film; humanities foundations credit for LING
2720: Invented Languages; social science foundations credit for LING 2050 (cross-listed with COMM
2050): English for Global Communication, LING 2710: English Grammar, LING 3700: History of the
English Language, LING 3720: Writing Systems of the World Social Science, LING 3730: The
Structure of English: Phonology and Morphology, LING 3740: The Structure of English: Syntax and
Semantics, and SOCI 1050: Global Understanding: Sociological Perspectives.
Resolution #15-23
Approved by the Faculty Senate: February 24, 2015
Approved by the Chancellor: March 31, 2015
Recommendations regarding COAD 1000 including that the Division of Student Affairs continue to
oversee COAD 1000 through the 2016-2017 academic year and that in the spring 2017 term, the
Foundations Curriculum and Instructional Effectiveness Committee report to the Faculty Senate its
findings regarding the impact of COAD 1000 on student success, personal growth, grade point
average, retention, and like factors.
Resolution #15-24
Approved by the Faculty Senate: February 24, 2015
Approved by the Chancellor: March 31, 2015
Curriculum and academic matters acted on and recorded in the January 22, 2015 University
Curriculum Committee meeting minutes, including curricular actions within the Department of Foreign
Languages and Literatures, Department of Geological Sciences, Department of Psychology,
Department of Geography, Planning, and Environment, Department of Biology, College of Health and
Human Performance, and College of Engineering and Technology.
Resolution #15-25
Approved by the Faculty Senate: February 24, 2015
Received by the Chancellor: March 31, 2015
Resolution on Adherence to the UNC Policy on Centers and Institutes and the Proposed Changes to
that Policy, as follows:
Whereas, East Carolina University has a distinct mission and a unique role to play within our region;
and
Whereas, our Board of Trustees, Chancellor and his administration, and the faculty of East Carolina
University are best informed and positioned to make decisions about how we pursue our
mission;
Therefore, Be It Resolved that the East Carolina University Faculty Senate strongly endorse the
February 20th, 2015 Faculty Assembly Resolution Calling For Adherence To UNC Policy 400.5[R]
(below) which clearly states the role of each campus in establishing, managing, and discontinuing
their Centers and Institutes; and
Be It Further Resolved that the East Carolina University Faculty Senate also oppose the proposed
insertion of the Board of Governors and/or the President of the UNC System into decisions about
Center and Institute discontinuation, which belong at the campus level.
______________________
UNC FACULTY ASSEMBLY
Resolution Calling For Adherence To UNC Policy 400.5[R]: Planning,
Establishing, and Reviewing Centers and Institutes in The University of North Carolina
Whereas, Policy 400.5[R] Stipulates:
A. “The University of North Carolina (UNC) encourages partnerships within, across, and
beyond its constituent institutions that maximize the capacities of UNC to address complex
problems of importance to North Carolina, the nation and the world. Such partnerships
may take the form of centers and institutes”
B.1.a “Full authority for oversight of institutional centers and institutes rests at the campus
level, including establishment, management and discontinuation.”
B.2.b. “The board of trustees of each administrative campus has the authority to approve
campus level policies centers and institutes and to authorize establishment and
discontinuation of institutional centers and institutes.”
B.5 “Campus level policies must provide a clear process for the discontinuation of centers
and institutes, whether on probationary status, performing satisfactorily, or in other
extraordinary circumstances. For those entities that involve only a single campus, the
process should include approval by the Board of Trustees and notification to the UNC
Office of Research and Sponsored Programs. For those centers and institutes that
require significant and sustained cooperation among more than one UNC campus,
agreement must be reached and documented by the partner Chancellors or designee
before the recommendation to discontinue goes before the Board of Trustees at the
administrative campus. If such an agreement cannot be reached by partner Chancellors or
designees, then UNC General Administration, through the Office of Research and
Sponsored Programs, will convene partners and determine an acceptable solution.”
Whereas, the Proposed Draft Amendment to UNC Policy Manual 400.5 [R], Section E. 1. b, inserts
the ability of “the president or the Board of Governors [to] determine that a center or
institute should be considered for discontinuation;”
Therefore, Be it Resolved that the Faculty Assembly calls upon the Board of Governors to act in
keeping with established UNC policy that exclusively designates campus based leadership with the
authority to discontinue a center or institute; and
Be it Further Resolved that the Faculty Assembly opposes the insertion of the authority of president or
Board of Governors into the process for the establishment, management and discontinuation of
centers and institutes which currently is assigned by policy solely to campus based leadership.
Resolution #15-26
Approved by the Faculty Senate: March 17, 2015
Approved by the Chancellor: March 31, 2015
Approval of Spring 2015 Graduation List, including Honors Program graduates.
Resolution #15-27
Approved by the Faculty Senate: March 17, 2015
Accepted by the Chancellor: March 31, 2015
Formal faculty advice on curriculum and academic matters acted on and recorded in the February 16,
2015 Graduate Council meeting minutes (GC#15-4), including the Graduate Dismissal Policy;
February 4, 2015 Graduate Curriculum Committee meeting minutes including programmatic actions
(GC#15-5) forwarded to Educational Policies and Planning Committee that include discontinuation of
the MS in Vocational Evaluation in the Department of Addictions and Rehabilitation Studies within the
College of Allied Health Sciences, deletion of the Environmental Planning and Development
concentration within the MSTS and title/content revision of the Information Assurance Certificate (to
Cyber Security Profession) in the Department of Technology Systems within the College of
Engineering and Technology; February 18, 2015 Graduate Curriculum Committee meeting minutes
including programmatic actions (GC#15-7) forwarded to Educational Policies and Planning
Committee that include a title revision of the MAEd in Mathematics (to MAEd in Mathematics
Education) in the Department of Mathematics, Science, and Instructional Technology Education
within the College of Education and a new Project Management Certificate in the Department of
Management Information Systems within the College of Business; and curriculum actions (GC#15-6)
in the Department of Mathematics, Science, and Instructional Technology Education within the
College of Education, Department of Marketing and Supply Chain Management within the College of
Business, Department of English within the College of Arts and Sciences.
Resolution #15-28
Approved by the Faculty Senate: March 17, 2015
Held by the Chancellor: March 31, 2015 (for further study)
Approved by the Chancellor: May 12, 2015 (with stipulation)
Approved by the Board of Trustees: July 17, 2015 (with no changes)
Approved by the UNC General Administration: October 23, 2015 (with addition)
Revisions to the ECU Faculty Manual, Part IX, Section II. Performance Review of Tenured Faculty of
East Carolina University.
Resolution #15-29
Approved by the Faculty Senate: March 17, 2015
Approved by the Chancellor: not applicable
Proposed Sample Faculty 5-Year Plan - to be used in conjunction with the Performance Review of
Tenured Faculty was returned to the Faculty Governance Committee for additional review.
Resolution #15-30
Approved by the Faculty Senate: March 17, 2015
Approved by the Chancellor: March 31, 2015
Proposed revisions to the Sample Letter of Request for Peer Evaluation for Promotion and/or Tenure
(to be used by both Academic Affairs and Health Sciences) as follows:
(Deletions are noted in strikethrough and additions in bold print.)
“Address
Dear
East Carolina University is considering the (promotion, tenure) of _________ (if Promotion, state the
rank to be considered).
To aid us in rendering a wise (promotion, tenure) decision, we seek a thoughtful evaluation of the
quality of the candidate's contribution to (his, her) professional field. You have been recommended to
us as a person who is in a position to evaluate the candidate's (scholarly work, creative activity.)
Since (promotion, tenure) involves consideration of criteria that include but go beyond the abovementioned contribution, we do not ask you to make a judgment about the (promotion, tenure) itself.
Rather, we seek your professional judgment concerning the quality of the candidate's (scholarly,
creative) contributions.
Specifically, we are interested in the following:
(1) How long and in what capacity, if at all, you have known the candidate?
(2) Your judgment of the quality and significance of the (scholarly, creative) productivity of the
candidate. Please render a judgment in terms of particular works or sets of works.
(Optional addition: Enclosed please find a reprint(s), book(s), or other production(s) about
which we would particularly value your professional judgment.)
(3) (His, Her) national recognition relative to successful people in the same field at
approximately the same stage of professional development.
i. Candidates, it should be added, will have access to the names of all reviewers
and their reports. Under current policies of this institution, peer evaluations,
such as that being requested from you, are regarded as confidential within
limitations imposed by law. They are for limited use within the University.
North Carolina state law provides that such written evaluations become
part of the personnel file of the individual. By law, they become open to the
faculty member by petition.
In order for your report to be included in our review process, we would appreciate receiving it on or
before ___________ [date]. Thank you for your consideration of this matter.
Sincerely,
Name and Title”
Resolution #15-31
Approved by the Faculty Senate: March 17, 2015
Approved by the Chancellor: March 31, 2015
Curriculum and academic matters contained in the University Curriculum Committee meeting minutes
of February 12, 2015 including curricular actions within the Colleges of Arts and Sciences, Human
Ecology, and Engineering and Technology.
Resolution #15-32
Approved by the Faculty Senate: March 17, 2015
Received by the Chancellor: March 31, 2015
Formal faculty advice on proposed Smoking on Campus Regulation as follows:
The Committee recommends no additional changes to the proposed regulation provided below.
Authority: Chancellor
History: Revised, December 4, 2008; Approved by Chancellor’s Executive Council January 12, 2009
Related Policies: N.C. General Statutes 143-596 to 143-597 and 130A-491 to 130A-493.1
Additional References: http://www.ecu.edu/cs-dhs/prospectivehealth/
Contact for Info: Associate Vice Chancellor, Human Resources (252-328-9881)
1. Introduction
1.1 This policy governs all buildings and property that are owned, leased or occupied by East Carolina
University (“university”). This policy also governs the grounds and walkways of such properties and
state vehicles.
1.2
This policy is adopted in accordance with North Carolina law for purposes of improving public
health and applies to all faculty, staff, students, visitors and patients. It is the responsibility of every
member of the university community to conduct himself or herself in compliance with this policy.
2. Smoking Restrictions
2.1. “Smoking” is defined as the use or possession of a lighted cigarette, lighted cigar, lighted
pipe, or any other lighted tobacco product, or the use of an electronic inhaler that employs
a mechanical heating element, battery, or electronic circuit to heat a solution contained in a
vapor cartridge, such as an electronic cigarette, electronic cigar, electronic cigarillo, or
electronic pipe. Smoking shall be understood to also include vaping or vaporizing.
2.1.1. Buildings: Effective August 14, 2008, smoking is prohibited inside university owned or leased
buildings, including residence halls governed by the division of Student Life. The word “buildings”
includes, but is not limited to, building walls, exits, entrances, air intakes, windows, exterior stairs,
balconies, porches, breezeways or any other structure adjoining a campus building.
2.1.2. Grounds and Walkways: Smoking is prohibited within 25 linear feet of all University buildings.
Smoking may be prohibited in other outdoor spaces (beyond 25 feet) for safety or health reasons.
2.1.3. ECU Health Sciences Complex (“HSC”):
2.1.3.1. Smoking is prohibited on HSC grounds by ECU faculty, staff, students, patients and visitors,
except at the two designated smoking gazebos located near Lake Laupus. This policy applies to
parked cars on the grounds and to all property leased to or owned or occupied by the HSC.
2.1.3.2. Offsite facilities: If a BSOM or HSC facility is located off campus or distant from the Health
Science Center campus, making use of the 2 designated smoking sites at the Health Science
Complex impractical, that facility may propose either a designated smoking area or a ban on smoking
at the discretion of their director or chair, for approval by the dean of the college or school.
2.1.4. State Vehicles: Effective January 1, 2009, smoking is prohibited in all state vehicles. State
vehicles are defined as a passenger-carrying vehicle owned, leased or otherwise controlled by the
State and assigned permanently or temporarily to a State employee or State agency or institution for
official State business. One or more signs shall be placed in conspicuous areas of the vehicle, shall
state that “smoking is prohibited” and may include the international “no smoking” symbol.
2.1.5. Exceptions:
2.1.5.1. Smoking is permitted inside university buildings that are used for medical or scientific
research to the extent that smoking is an integral part of the research. Smoking permitted under this
subsection shall be confined to the area where the research is being conducted and as approved by
the Office of Environmental Health and Safety.
2.1.5.2. A Dean or Vice Chancellor may designate an outdoor space as an authorized smoking
location within 25 feet of a building for which s/he has administrative authority, as long as the location
is at least 25 feet from all public entrances and HVAC intakes and is approved by the Office of
Environmental Health and Safety.
3.
Implementation
3.1.
Facilities Services shall be responsible for design, installation and maintenance of signage to
indicate “smoking is prohibited” at appropriate building locations, and signage to indicate areas within
25 feet of university buildings that have been approved by an appropriate Dean or Vice Chancellor as
designated smoking areas. Facilities Services will provide appropriate receptacles for smoking waste
in designated areas.
3.2.
Department Heads will be responsible for installation and maintenance of signage in
university-owned vehicles under their control. ECU Parking and Transportation will be responsible for
installation and maintenance of signage in vehicles leased through Motor Fleet Management.
4. Enforcement
4.1.
Deans, Directors and Department Heads have primary responsibility for administration and
enforcement of this policy. Voluntary compliance should be encouraged first to educate visitors,
patients and new faculty, staff and students. Students violating this policy may be referred to the
Dean of Students. Human Resources is available to assist with faculty and staff violations.
4.2.
Visitors, patients, and students who violate the no smoking policy should be reminded of the
policy and asked to comply by ceasing smoking. If a student refuses to comply with the policy, the
Dean of Students’ office should be contacted. That office will follow up with the student regarding the
policy and available resources.
4.3.
Any university employee who violates the no smoking policy should be reminded of the policy
and asked to comply by ceasing smoking. If an employee refuses to comply with the policy, the
departmental representative will notify the immediate supervisor of the noncompliant employee. The
immediate supervisor will follow up with the employee to remind him/her about the policy and
available resources. Continuing violations may also result in appropriate corrective action under the
applicable disciplinary policy.
4.4.
ECU Police may issue citations to anyone who violates this policy. Citations result in a fine of
up to $25 and are subject to additional court costs as well.
5. Policy Management
5.1.
Human Resources will maintain and update this policy as required. Human Resources is
available to assist departments in policy interpretation and compliance.
Resolution #15-33
Approved by the Faculty Senate: March 17, 2015
Approved by the Chancellor: March 31, 2015 (with stipulation)
Addition to the University Budget Committee Charge
(Addition is noted in highlighted bold print.)
1.
Name: University Budget Committee
2.
Membership:
7 elected faculty members (no more than one of whom may be fixed term).
Ex-officio members (with vote): The Chancellor or an appointed representative, the Provost or
an appointed representative, the Vice Chancellor for Health Sciences or an appointed
representative, the Vice Chancellor for Research and Graduate Studies or an appointed
representative, the Vice Chancellor for Administration and Finance or an appointed
representative, the Chair of the Faculty, one faculty senator selected by the Chair of the
Faculty, and one student member from the Student Government Association.
The chair of the committee may invite resource persons as necessary to realize the
committee charge. The chair of the committee may appoint such subcommittees as he
or she deems necessary.
3.
Quorum: 4 elected members exclusive of ex-officio.
4.
Committee Responsibilities:
A. The committee serves as a communication link between the Faculty Senate and the
Chancellor for budgetary matters. The committee informs the Faculty Senate about
changes and proposed changes in the university budget.
B. The committee receives information and advises the Chancellor regarding budgetary
and reallocation decisions.
C. The committee advises the Chancellor through the Faculty Senate on annual budget
priorities and policy, biennial budget requests and priorities, tuition changes, and the
relationship of budget decisions to the university's mission.
5.
To Whom The Committee Reports:
The committee advises the Chancellor through their reports to the Faculty Senate concerning
its recommendations to the Chancellor.
How Often The Committee Reports:
The committee reports to the Faculty Senate at least once a year and at other times
as necessary.
6.
7.
Power Of The Committee To Act Without Faculty Senate Approval:
The committee is empowered to advise the Chancellor as described in section 4.A.above.
8.
Standard Meeting Time:
The committee meeting time is scheduled for the third Thursday of each month.
Resolution #15-34
Approved by the Faculty Senate: March 17, 2015
Approved by the Chancellor: March 31, 2015
Addition to the Educational Policies and Planning Committee Charge
(Addition is noted in highlighted bold print.)
1.
Name: Educational Policies and Planning Committee
2.
Membership:
8 elected tenured faculty members.
Ex-officio members (with vote): The Chancellor or an appointed representative, the
Provost or an appointed representative, the Vice Chancellor for Health Sciences or an
appointed representative, the Vice Chancellor for Research and Graduate Studies or an
appointed representative, the Chair of the Faculty, one faculty senator selected by the Chair of
the Faculty, and one student member from the Student Government Association.
The chair of the committee may invite resource persons as necessary to realize the
committee charge. The chair of the committee may appoint such subcommittees as he
or she deems necessary.
3.
Quorum: 4 elected members exclusive of ex-officio.
4.
Committee Responsibilities:
A. The committee considers the adequacy, balance, and excellence of all of the
University's undergraduate and graduate programs relative to accepted academic
standards. This consideration shall cover the undergraduate and graduate programs
as problems or concerns arise.
B. The committee advises the Chancellor on the educational policies and organizations,
goals, standards, and procedures of the University following such consideration, as
outlined in Section 4.A., or as requested otherwise by the Chancellor or the Faculty
Senate.
C. The committee reviews information concerning proposals for all new curricula,
programs, and academic policies, or for revisions in all existing policies, prior to the
implementation of such proposals in the long-range planning of academic programs in
the College of Arts and Sciences, the various professional schools, the Graduate
School, and the Division of Continuing Studies. The Committee uses information
regarding university academic standards and resources as the basis for its reviews.
The committee reviews Seven Year Unit Program Evaluations (ECU Faculty Manual,
Part IV, Section III) and unit responses to same, and provides written reports to the unit
reviewed and Office of Academic Programs.
D. The committee acts upon requests for permission to plan and establish all new degree
programs and requests for permission to establish new minors. The committee shall
use information regarding university academic standards and resources as the basis
for its review.
E. The committee advises the Chancellor of action to be taken if the University
experiences financial exigency, or in the event that a major curtailment of an existing
teaching, research, or public service program is considered (ECU Faculty Manual,
Part IX, Section I. Tenure and Promotion Policies and Procedures).
F. The Committee reviews at least annually those sections within the University Undergraduate
Catalog and University Graduate Catalog that correspond to the Committee’s charge and
recommends changes as necessary.
G. The chair or appointed representative serves as ex-officio member on the
University Online Quality Council.
5.
To Whom The Committee Reports:
The committee advises the Chancellor through their report to the Faculty Senate as
described in 4.B. above. The committee reports to the Faculty Senate concerning
requests it has received from the Chancellor. The committee reports to the Faculty Senate the
action it has taken on requests for permission to plan and establish new degree programs and
requests for permission to establish new minors.
6.
How Often The Committee Reports:
The committee reports to the Faculty Senate at least once a year and at other times
as necessary.
7.
Power Of The Committee To Act Without Faculty Senate Approval:
The committee is empowered to advise the Chancellor as described in 4.B above.
8.
Standard Meeting Time:
The committee meeting time is scheduled for the second Friday of each month.
Resolution #15-35
Approved by the Faculty Senate: March 17, 2015
Approved by the Chancellor: March 31, 2015
Curriculum and academic matters contained in the Educational Policies and Planning Committee
meeting minutes of February 13, 2015 including request to approve changes to the Master of Science
in Health Informatics and Information Management (MS in HIIM) degree, the Health Informatics (HI),
the Health Care Administration (HCA), and Registered Health Information Administrator (RHIA)
Certificate in the Department of Health Services & Information Management, within the College of
Allied Health Sciences; request to establish an undergraduate certificate program in Global CrossCultural Competency in the Department of Anthropology within the College of Arts and Sciences;
request to change the name of the Applied and Resource Economics Master’s degree program to
Quantitative Economics and Econometrics (CIP = 45.0603) in the Department of Economics within
the College of Arts and Sciences; request to discontinue the Undergraduate Certificate in American
Studies for Foreign Students in the Department of Foreign Languages and Literatures within the
College of Arts and Sciences; request to discontinue the B.S. in Public History and to approve
curriculum changes enhancing the Public History minor in the Department of History within the
College of Arts and Sciences; request for addition of a new entry pathway for the post DNP students
to enable accelerated access to the Ph.D. in Nursing degree program within the College of
Nursing; request to add a Coastal and Marine Economics and Policy concentration to the CRM PhD
Program within the Coastal Resources Management Ph.D. program; request to establish a Business
Analytics Certificate in the Management Information Systems Department within the College of
Business; request to approve the Certificate of Residential Construction Management in the Master’s
of Construction Management degree program in the Department of Construction Management within
the College of Engineering and Technology; request to revise the Master of Science in Chemistry
degree program through creation of a Professional Science Master’s Concentration, revision of
degree requirements and addition of four new courses in the Department of Chemistry within the
College of Arts and Sciences; and request to develop a graduate certificate in Public Health
Foundations and Practice (PHFP) in the Masters in Public Health degree program in the Department
of Public Health within the School of Medicine.
Resolution #15-36
Approved by the Faculty Senate: March 17, 2015
Approved by the Chancellor: March 31, 2015
Proposal to Consolidate East Carolina University’s Coastal Programs into a School of the Coast.
Resolution #15-37
Approved by the Faculty Senate: March 17, 2015
Received by the Chancellor: March 31, 2015
Response to the External Review Recommendations of the Department of Health Education
and Promotion’s Academic Program Review.
Resolution #15-38
Approved by the Faculty Senate: March 17, 2015
Approved by the Chancellor: March 31, 2015
Curriculum and academic matters contained in the Writing Across the Curriculum Committee meeting
minutes of March 2, 2015 including writing intensive (WI) course designation for CDFR 4380.
Resolution #15-39
Approved by the Faculty Senate: March 17, 2015
Approved by the Chancellor: March 31, 2015
Deletion in the University Undergraduate Catalog, Academic Regulations, Subsection: Reexaminations as follows:
Remove the below language on re-examinations from the University Undergraduate Catalog,
because the text no longer aligns with University policy and was removed from the ECU
Faculty Manual in August 15, 2011 (FS Resolution #10-93).
“Re-Examinations
Re-examination for the purpose of removing a failure is permitted only in the case of
graduating seniors who are in their last term before their scheduled commencement and who
are passing the course at the time the final examination is given. Only one re-examination per
course is permissible.
A grade change resulting from re-examination must be on file in the Office of the Registrar one
week after the originally scheduled examination.”
Resolution #15-40
Approved by the Faculty Senate: March 17, 2015
Approved by the Chancellor: March 31, 2015 (with stipulation)
Revisions to ECU Faculty Manual, Part VI, Section I.V. Course Expectations and Requirements as
follows:
(Additions are noted in bold print and deletions in strikethrough.)
“V. Course Expectations and Requirements
High expectations for student achievement are important for all students and are a key aspect of
student retention. The course syllabus informs students of the expectations and requirements of the
course and reduces the likelihood of problems later in the semester. The syllabus is a tool that helps
both faculty and students accomplish the universities’ university’s primary mission of teaching and
learning. Faculty members are required to provide a make a course syllabus available for students
on or by the first day of each course. The syllabus should make clear the goals and content of the
course and what will be expected of students in the course. A course syllabus should specify the
instructor’s policies for class attendance, grading, civility in the classroom, and academic integrity.
The syllabus should also include a schedule for tests, and assignments.
A course syllabus is required to clearly state the instructor’s office location, office phone,
email, and office hours. The syllabus is also required to list the instructor’s
policy on the following: textbook(s) and other required course materials, student learning
outcomes, assignments and tests, evaluation system and grading scale, late work, academic
integrity, and accommodations for students with a disability.
It is recommended that faculty members include a course description, a statement on
attendance expectations, and a statement on continuity of instruction in the syllabus.
For campus resources for students with disabilities, contact the Department for Disability
Support Services (http://www.ecu.edu/cs-studentlife/dss/). For definitions of academic integrity
and procedures for dealing with infractions, see Part VI, Section II of the Faculty Manual
(http://www.ecuedu/cs-acad/fsonline/customcf/currentfacultymanual/part6section2.pdf) and the
Office of Student Rights and Responsibilities (http://www.ecu.edu/osrr/). Faculty members can
also contact the Office of Equity and Diversity (http://www.ecu.edu/cs-acad/oed/policies.cfm) for
policies on equal opportunity and nondiscrimination. The University Writing Program can be
contacted for consultation and support of writing activities and guidelines for writingintensive courses (http://www.ecu.edu/writing/). The Office for Faculty Excellence
(http://www.ecu.edu/ofe/) can provide assistance with the syllabus.
It is the responsibility of each unit administrator to have copies of syllabi for all courses taught in the
school or department (FS Resolution #10-08, February 2010).”
Resolution #15-41
Approved by the Faculty Senate: March 17, 2015
Approved by the Chancellor: not applicable
Proposed Summer 2016, Fall 2016 and Spring 2017 University Academic Calendars returned to
University Calendar Committee for further review.
Resolution #15-42
Approved by the Faculty Senate: March 17, 2015
Received by the Chancellor: March 31, 2015
Formal faculty advice on the proposed Employment of Related Persons (Anti-Nepotism) Policy as
follows:
No additional changes are recommended to this proposed policy.
Authority: Board of Trustees
History: New
Related Policies: Office of State Human Resources Selection Policy; UNC General
Administration Employment of Related Persons Policy; UNC General Administration
Guidelines on Implementing Anti-Nepotism Policy; Policy of the Board of Governors of the
University of North Carolina Concerning Improper Relationships between Student and
Employees
Additional References: Faculty Spousal and Domestic Partner Hiring Standard Operating
Procedure
Contact for Info: Associate Vice Chancellor, Department of Human Resources (telephone: 252-3289847); Executive Director, Academic Affairs Personnel Administration (telephone: 252-328-1416;
Associate Vice Chancellor, Health Sciences Human Resources (telephone: 252-744-1910)
1. Introduction
This policy serves to uphold the university’s high standards of professional and ethical conduct,
specifically with respect to employee interpersonal relationships. The intent of this policy is to provide
assurance that all employees are able to work in an environment where they can be objectively
supervised and evaluated.
This policy defines the types of employee interpersonal relationships that by their very existence
create an inherent conflict of interest that affects an employee’s ability to be objectively supervised or
evaluated. This policy also proscribes specified conduct with respect to employee interpersonal
relationships and provides for disciplinary action for violations of this policy.
2. Definitions
2.1 Amorous Relationship
An amorous relationship exists when, without the benefit of marriage, two persons voluntarily have a
sexual union or are engaged in a romantic courtship (e.g., dating or engaged to be married) that may
or may not have been consummated sexually.
2.2 Familial Relationship
A relationship between two related persons. For purposes of this policy, “related persons” includes:

Husband/Wife

Domestic Partner

Parent/Child

Brother/Sister

Grandparent/Grandchild

Aunt/Uncle and Niece/Nephew

First Cousins

Guardian/Ward


Anyone living in the same household or whose relationship is so closely identified
with another as to suggest a conflict, or
Ex-, Step-, Half-, and In-Law relationships as appropriate based on the above list.
The prohibitions in this policy applicable to familial relationships or amorous relationships shall
continue after the termination of the relationship (e.g., divorce) until such time as there is no effect
upon impartiality.
2.3 Employment Decision
A decision that includes, but is not limited to, one relating to:

The search, selection, or appointment of an individual to employment

Establishing the terms and conditions of employment

Determining compensation

Evaluating work performance

Voting for or otherwise considering reappointment, promotion, or tenure

Issuing disciplinary action

Instructing or advising

Any other action that assesses, determines, or influences work performance, career
progress, or other employment status.
2.4 Undue Influence
A situation in which an individual is able to persuade another’s decisions due to the relationship
between the two parties.
3. Prohibited Conduct
3.1 Employment Decisions
A University employee shall not have or share authority for employment decisions or exert undue
influence on employment decisions for an employee with whom the individual has or has had an
amorous or familial relationship.
4. Duty to Disclose
All actual or potential conflicts of interest created by an amorous or familial relationship as defined in
this policy shall be disclosed to the Department of Human Resources and appropriate vice chancellor
when a faculty member is involved in order to avoid a potential violation of this policy.
4.1 New Employee
Upon hire, all new employees have a duty to disclose any actual or potential conflicts of interest
created by an amorous or familial relationship as defined in this policy by contacting the Department
of Human Resources and appropriate vice chancellor when faculty are involved.
4.2 Change in Status
A change in an employee’s status (i.e. employment, or personal relationship) that would establish an
actual or potential violation of this policy (where one did not exist previously) creates a duty to
disclose the actual or potential conflict of interest by contacting the Department of Human Resources
and appropriate vice chancellor when faculty are involved. For example, an employment action (i.e.,
new hire, promotion, position reclassification, reassignment of job responsibilities) or a decision of two
employees to begin dating may result in a potential violation of policy as described in section 3.1.
4.3 Failure to disclose an actual or potential conflict of interest or failure to disclose in a timely manner
shall constitute a violation of this policy.
5. Conflict Management Plan
Upon appropriate disclosure pursuant to section 4 and where determined to be appropriate, Human
Resources, or the appropriate vice chancellor when faculty are involved will oversee the
development, approval and monitoring of a conflict management plan to avoid a violation of this
policy. Failure to adhere to an approved conflict management plan shall constitute a violation of this
policy.
6. Disciplinary Action
Employees who violate this policy will be subject to disciplinary action up to and including dismissal.
Such disciplinary action shall be conducted in accordance with existing University policies and
procedures.
7. Spousal and Domestic Partner Hiring
This policy is not intended to impede hiring of faculty spouses/partners as outlined in the Faculty
Spousal and Domestic Partner Hiring Standard Operating Procedure. Hiring of faculty
spouses/partners must be in compliance with this Anti-Nepotism policy.
8. Reporting
The Chancellor shall report annually to the Board of Trustees, at the regular meeting falling closest to
the date of commencement, concerning all specific cases during the preceding year in which the
terms of this policy were applied.
Resolution #15-43
Approved by the Faculty Senate: March 17, 2015
Received by the Chancellor: March 31, 2015
Formal faculty advice on proposed Leave Regulation as follows:
No additional changes are recommended to this proposed regulation.
Authority: North Carolina Office of State Personnel
History: Revised
Related Policies: Office of State Human Resources
Additional References: For additional information on specific leave policies please reference the
following links: Adverse Weather , Compensatory Leave , Civil Leave , Community Service Leave ,
Educational Leave , Family Medical Leave Act (FMLA) , Holidays , Incentive Leave , General Leave
Offsetting Policy , Military Leave , Other Management Approved Leave , Sick Leave , Vacation Leave,
Family Illness Leave , Voluntary Shared Leave , Leave Without Pay , Transfer Leave , Communicable
Disease Emergency Leave, ECU Physicians Adverse Weather Policy, USERRA, Religious
Accommodation
Contact for Info: Director of Benefits, Department of Human Resources (252-328-9887)
1.
Introduction
East Carolina University offers various types of leave to part-time and full-time permanent employees.
This regulation applies to permanent employees of ECU subject to the North Carolina’s State
Personnel Act (“SPA employees”). With regard to any type of leave listed below that is not
specifically addressed in ECU’s Clinical Support Services (“CSS”) policies and/or regulations, ECU
also applies the policies and regulations to permanent CSS employees. For details about each type
of leave offered please see the policy website of the Office of State Human Resources (“OSHR”),
which can be accessed at the links provided below and/or located in the additional references section
above. In the event that there is a conflict between the contents of this regulation and a state or
federal statute, the statute shall control.
2.
2..1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
2.10
2.11
2.12
2.13
2.14
2.15
2.16
2.17
2.18
3.
Types of Leave
Adverse Weather and Emergency Closings – Time taken when adverse weather or other
conditions prohibit some employees from reporting to work but do not necessitate the closing
of the University or curtailing of operations.
Compensatory Leave – Time that can be granted to employees who are exempt from the
provision of overtime pay at the employing agency’s discretion.
Civil Leave – Leave with pay provided to employees when serving jury duty or when
subpoenaed as a witness.
Community Service Leave - Leave with pay provided to employees when volunteering to
support schools, communities, citizens and non-profit organizations.
Educational Leave – Time taken for certain types of educational courses.
Family Medical Leave (FMLA) – Provides reasonable unpaid family and medical leave to care
for a family member or for the employee’s own serious health condition, exigency leave for
families of covered members and Military Caregiver Leave.
Holidays – Holiday schedule established annually. The University shall make efforts to
accommodate an employee’s request to be away from work for certain religious holiday
observances provided that, do so would not result in undue hardship on the agency or its
employees.
Incentive Leave – Leave awarded to middle or late career applicants outside of State
government who are interested in accepting employment with the State of North Carolina.
General Leave Policy - Hours worked in excess of the employee’s established work schedule
shall be used to offset leave reported in the same overtime period. {Reference Section 5:
Leave at the link shown above}
Military Leave - Leave granted for certain periods of service in the uniformed services. ECU
follows the guidelines set forth in the Uniformed Services Employment and Reemployment
Rights Act. (USERRA)
Other Management Approved Leave – Approved paid time off to allow for participation in
specified state-related activities or because of natural or other emergencies.
Sick Leave – Paid leave granted to employees who are in pay status for one half or more of
the regularly scheduled workdays and holiday in the pay period.
Vacation Leave - Paid leave granted to employees who are in pay status for one half or more
of the regularly scheduled workdays and holiday in the pay period.
Family Illness Leave – Unpaid leave provided to care for the employee’s child, parent or
spouse when a serious health condition exists. It is not provided for the employee’s illness.
Voluntary Shared Leave – Leave may be donated or received when a prolonged serious
medical condition of the employee or a member of the employee’s immediate family occurs.
Leave Without Pay – May be granted for illness, education purposes, vacation or for any other
reasons deemed justified by the agency.
Leave - Employee Transfer – Leave granted to provide time for employees transferring from
one state agency to another.
Communicable Disease Emergency – Outline of provisions covering the designation of
mandatory employees, compensation for mandatory employees, accounting for absences,
disciplinary action for failure of mandatory employees to report to work and an emergency layoff plan.
Statement of Non-Discrimination
Requests for leave shall be considered without regard for the employee’s race/ethnicity, color, creed,
genetic information, national origin, religion, sex, sexual orientation, age, disability, political affiliation
or veterans’ status.
Resolution #15-44
Approved by the Faculty Senate: March 17, 2015
Received by the Chancellor: March 31, 2015
Resolution on an ECU Women’s Center as follows:
Whereas, ECU desires a pluralistic academic community where teaching, learning, and living occur in
an atmosphere of mutual respect in pursuit of excellence; and
Whereas, creating and maintaining an environment supportive of women faculty, staff, and students
is important for professional and educational opportunities, advancement, recruitment, and
retention; and
Whereas, a women’s center would be a facility that provides education, activities, outreach, support
services, academic programming, and advocacy resources on issues concerning women for
the women and men on our campus; and
Whereas, a prominent, visible, and active women’s center serves to promote an inclusive and safe
atmosphere for the diverse student population across the campus and to improve gender
relations on and off campus; and
Whereas, a women’s center could gather and facilitate a diverse offering of scholarships and grants
of and for women and research on women and gender issues; and
Whereas, problems of sexual violence on campus must be addressed, having an office dedicated to
women’s issues would further awareness, offer education, and support women and the White
House Task Force’s new Title IX and Clery Act requirements; and
Whereas, a center could serve as a meeting place for volunteer opportunities, leadership
development and service learning with a commitment to collaboration; and
Whereas, such a center would be a facility for women faculty, staff and students to receive guidance,
help, and support and to address the issues, needs and goals of all women; and
Whereas, a center could provide a physical location for support of the Chancellor’s Committee on the
Status of Women and the ECU Women’s Roundtable, which currently have no centrally
located public campus offices; and
Whereas, such a facility could help further the efforts and serve as a liaison between the Office for
Equity and Diversity, Student Affairs, the Chancellor’s Committee on the Status of Women,
Women’s Roundtable, Student Life, Victim’s Advocacy, the Ledonia Wright Cultural Center,
and LGBT Office; and
Whereas, 12 of ECU’s 18 identified peer institutions have Women’s Centers; and creation of such a
center would demonstrate ECU’s commitment to a diverse population of students, faculty,
staff, and administration;
Therefore Be It Resolved, that East Carolina University will create a Women’s Center (with some
appropriate name and designation) with an office and full time employee(s), who report to the
Provost, dedicated to the protection and support of women students, staff, and faculty.
Resolution #15-45
Approved by the Faculty Senate: April 14, 2015
Accepted by the Chancellor: May 12, 2015
Formal faculty advice on curriculum and academic matters acted on and recorded in the March 16,
2015 Graduate Council meeting minutes (GC#15-8) to include the revision to Graduate Faculty
Criteria for the College of Health and Human Performance; revision to the Integrated
Bachelor’s/Graduate Program Policy (GC#15-9); Graduate Curriculum Committee meeting minutes of
March 4, 2015 including curricular actions (GC#15-10) from the Department of Mathematics, Science,
and Instructional Technology Education within the College of Education, Department of Child
Development and Family Relations within the College of Human Ecology, Department of
Interdisciplinary Professions within the College of Education, programmatic actions (GC#15-11)
forwarded to the Educational Policies and Planning Committee that included proposal of a Neonatal
Clinical Nurse Specialist concentration in the MSN within the College of Nursing, proposal of a
Neonatal Nurse Specialist Certificate within the College of Nursing; Graduate Curriculum Committee
meeting minutes of March 18, 2015 including curricular actions (GC#15-12) from the Department of
Communication Sciences and Disorders within the School of Communication, Department of
Kinesiology and Department of Recreation and Leisure Studies (2 packages) within the College of
Health and Human Performance, Department of Addictions and Rehabilitation Studies within the
College of Allied Health Sciences, programmatic actions (GC#15-13) forwarded to the Educational
Policies and Planning Committee that included a title revision of the MS in Exercise and Sport
Science (to MS in Kinesiology) in the Department of Kinesiology within the College of Health and
Human Performance; Graduate Curriculum Committee meeting minutes of March 25, 2015 including
curricular actions (GC#15-14) from the School of Social Work within the College of Human Ecology
and Department of Health Education and Promotion (2 packages – MAEd and MAT) within the
College of Health and Human Performance, and programmatic actions (GC#15-15) forwarded to the
Educational Policies and Planning Committee that included discontinuation of the Child Welfare
Studies certificate in the School of Social Work within the College of Human Ecology and a proposal
of Education in Healthcare Professions certificate in the Department of Interdisciplinary Professions
within the College of Education.
Resolution #15-46
Approved by the Faculty Senate: April 14, 2015
Approved by the Chancellor: May 12, 2015
Curriculum and academic matters contained in the Service Learning Committee meeting minutes of
March 31, 2015 including approval of service learning (SL) designation for HNRS 2012 Global
Understanding In Health Sciences (003) and HNRS 2011 Global Understanding In Health Sciences
(005) depending if a student enrolls in the class for fine arts credit (2012) or humanities credit (2011);
CDFR 4100 Interdisciplinary Study Abroad Program on Child Development and Nutrition (SL* -only
certain sections); HMGT 4040 Producing Meetings, Events, and Conventions (SL* -only certain
sections).
Resolution #15-47
Approved by the Faculty Senate: April 14, 2015
Approved by the Chancellor: May 12, 2015
Curriculum and academic matters contained in the University Curriculum Committee meeting minutes
of February 26, 2015 including curricular actions within the School of Theatre and Dance, Department
of Interior Design and Merchandising, College of Education, College of Business, College of Allied
Health Sciences.
Resolution #15-48
Approved by the Faculty Senate: April 14, 2015
Approved by the Chancellor: May 12, 2015
Summer 2016, Fall 2016 and Spring 2017 University Academic Calendars, as follows:
Summer Session 2016
First Session
(Actual days First Session: 5 Mondays, 5 Tuesdays, 5 Wednesdays, 5 Thursdays,
5 Fridays, 1 day for final examinations)
March 18, Friday
Early registration for special populations begins at 1:00 pm.
March 21, Monday
Registration for Summer Session begins.
May 13, Friday
New student registration; schedule changes.
May 16, Monday
Classes begin; schedule changes.
May 17, Tuesday
Last day for registration and schedule changes (drop and add) for first
session by 5:00 pm.
May 17,Tuesday
Census Day (Official enrollment count taken at 5:00 pm).
May 30, Monday
State Holiday (no classes).
June 6, Monday
Last day for undergraduate students to withdraw from term-length courses or
withdraw from school without grades by 5:00 pm. Block courses may be
dropped only during the first 60% of their regularly scheduled class
meetings.
June 8, Wednesday
Last day for graduate students to drop courses without grades by 5:00 pm.
June 20, Monday
Classes end. Last day for submission of grade replacement requests.
June 21, Tuesday
Final examinations.
June 24, Friday
Grades due at 8:00 am.
Second Session
(Actual days Second Session: 4 Mondays, 5 Tuesdays, 5 Wednesdays, 6 Thursdays,
5 Fridays, 1 day for final examinations)
June 22, Wednesday New student registration; schedule changes.
June 23, Thursday
Classes begin; schedule changes.
June 24, Friday
Last day for registration and schedule changes (drop and add) for Second
Summer Session by 5:00 pm.
June 24, Friday
Census Day (Official enrollment count taken at 5:00 pm).
July 4, Monday
State Holiday (no classes).
July 14, Thursday
Last day for undergraduate students to withdraw from term-length courses or
withdraw from school without grades by 5:00 pm. Block courses may be
dropped only during the first 60% of their regularly scheduled class
meetings.
July 18, Monday
July 28, Thursday
July 29, Friday
August 1, Monday
Last day for graduate students to drop courses without grades by 5:00 pm.
Classes end. Last day for submission of grade replacement requests.
Final examinations.
Grades due at noon.
Summer Session 2016
11-Week Summer Session
(Actual class days: 9 Mondays, 11 Tuesdays, 9 Wednesdays, 11 Thursdays,
10 Fridays, 1 day for final examinations)
March 18, Friday
Early registration for special populations begins at 1:00 pm.
March 21, Monday
Registration for 11-Week Summer Session begins.
May 13, Friday
New student registration; schedule changes.
May 16, Monday
Classes begin; schedule changes.
May 17, Tuesday
Last day for registration and schedule changes (drop and add) by 5:00 pm.
May 17,Tuesday
Census Day (Official enrollment count taken at 5:00 pm).
May 30, Monday
State Holiday (no classes).
June 21-22, Tuesday Midsummer Break (no classes).
and Wednesday
June 29, Wednesday Last day for undergraduate students to withdraw from term-length courses or
withdraw from school without grades by 5:00 pm. Block courses may be
dropped only during the first 60% of their regularly scheduled class
meetings.
July 4, Monday
State Holiday (no classes).
July 5, Tuesday
Last day for graduate students to drop courses without grades by 5:00 pm.
July 28, Thursday
Classes end. Last day for submission of grade replacement requests.
July 29, Friday
Final examinations.
August 1, Monday
Grades due at noon
Fall Semester 2016
(Actual class days: 14 Mondays, 14 Tuesdays, 14 Wednesdays, 14 Thursdays, 14 Fridays.
Effective class days: 14 Mondays, 14 Tuesdays, 14 Wednesdays, 14 Thursdays, 14 Fridays)
March 18, Friday
March 21, Monday
August 22, Monday
August 26, Friday
September 5, Monday
September 13,
Tuesday
October 8-11,
Saturday-Tuesday
October 12,
Wednesday
October 21, Friday
October 24 – 28,
Monday-Friday
October 26,
Wednesday
Early registration for special populations begins at 1:00 pm.
Registration for Fall Semester 2016 begins.
Classes begin; schedule changes.
Last day for registration and schedule changes (drop and add) by 5:00 pm.
State Holiday (no classes).
Census Day (Official enrollment count taken at 5:00 pm).
Fall Break.
8:00 am - Classes resume.
Last day for undergraduate students to withdraw from term-length courses or
withdraw from school without grades by 5:00 pm. Block courses may be
dropped only during the first 60% of their regularly scheduled class
meetings.
Advising for Spring Semester 2017.
Last day for graduate students to drop courses without grades by 5:00 pm.
October 28, Friday
October 31, Monday
November 5,
Saturday
November 23-27,
Wednesday-Sunday
November 28,
Monday
November 28,
Monday
December 5, Monday
December 5, Monday
December 6, Tuesday
December 7,
Wednesday
December 14,
Wednesday
December 16, Friday
December 16, Friday
Early registration for special populations begins at 1:00 pm.
Registration for Spring Semester 2017 begins.
Last day to apply as an undergraduate student for the Spring Semester.
Thanksgiving Break.
8:00 am - Classes resume.
Undergraduate students last day to remove incompletes given during Spring
and/or Summer Session 2016.
Graduate students last day to remove incompletes given during Fall 2015.
Classes end. Last day for submission of grade replacement requests.
Reading day.
Final Examinations begin.
Exams for Fall Semester close at 4:30 pm.
Commencement.
Grades due at 4:30 p.m.
Fall Semester 2016
Examination Schedule
There will be no departure from the printed schedule, except as noted below: All examinations for
one credit hour classes will be held during the last regular meeting of the class. Classes meeting
more than three times a week will follow the examination schedule for MWF classes. Clinical and
non-traditional class schedules, including graduate level courses, may also adopt a modified
examination schedule as required. A final course meeting during the exam period is required in order
to satisfy the 750 contact minutes per credit hour required by the University of North Carolina Office
of the President. Department Chairs are responsible for monitoring adherence to scheduled
examination requirements.
Classes beginning 6:00 pm or later are considered night classes. Examinations in classes
meeting one night a week will be held at 7:30-10:00 pm on the first night of their usual meeting during
the examination period (December 7 - December 14). Examinations in classes meeting two or more
nights a week and beginning before 8:00 pm will be held at 7:30-10:00 pm on the first night of their
usual meeting during the examination period (December 7- December 14). Examinations in classes
meeting two or more nights a week and beginning at or after 8:00 pm will be held at 7:30-10:00 pm on
the second night of their usual meeting during the examination period (December 7 - December 14).
Distance education classes should give their final examinations in a timely fashion to allow submitting
grades in time.
Classes beginning on the half hour or meeting longer than one hour will have their final
examination at the time determined by the hour during which the classes begin (e.g., 9:30-11:00 am
TTh classes will follow the examination schedule of the 9:00 am TTh classes; 8:00-10:00 am MWF
classes will follow the examination schedule of the 8:00 am MWF classes).
Common examinations, including DE sections, will be held according to the following schedule:
MATH 1066
CHEM 0150, 1120, 1130, 1150, 1160
CHEM 1121, 1131, 1151, 1161, 2753, 2763
FREN 1001, 1003, SPAN 1001, 1004, GERM 1001
FREN 1002, SPAN 1002, 1003, GERM 1002
5:00 - 7:30 Thursday, December 8
5:00 - 7:30 Friday, December 9
5:00 - 7:30 Monday, December 12
5:00 - 7:30 Tuesday, December 13
5:00 - 7:30 Wednesday, December 14
Times class regularly meets
8:00 MWF
8:00 TTh
9:00 MWF
9:00 TTh (9:30)
10:00 MWF
10:00 TTh
11:00 MWF
11:00 TTh
12:00 MWF
12:00 TTh (12:30)
1:00 MWF
1:00 TTh
2:00 MWF
2:00 TTh
3:00 MWF (3:30)
3:00 TTh (3:30)
4:00 MWF
4:00 TTh
5:00 MWF
5:00 TTh
Time and day of examination
8:00 - 10:30 Monday, December 12
8:00 - 10:30 Tuesday, December 13
8:00 - 10:30 Wednesday, December 14
8:00 - 10:30 Wednesday, December 7
8:00 - 10:30 Friday, December 9
8:00 - 10:30 Thursday, December 8
11:00 - 1:30 Monday, December 12
11:00 - 1:30 Thursday, December 8
11:00 - 1:30 Wednesday, December 14
11:00 - 1:30 Wednesday, December 7
11:00 - 1:30 Friday, December 9
11:00 - 1:30 Tuesday, December 13
2:00 - 4:30 Monday, December 12
2:00 - 4:30 Tuesday, December 13
2:00 - 4:30 Wednesday, December 14
2:00 - 4:30 Thursday, December 8
2:00 - 4:30 Friday, December 9
2:00 - 4:30 Wednesday, December 7
5:00 - 7:30 Monday, December 12
5:00 - 7:30 Thursday, December 8
Spring Semester 2017
(Actual class days: 14 Mondays, 15 Tuesdays, 14 Wednesdays, 14 Thursdays, 13 Fridays.
Effective class days: 14 Mondays, 14 Tuesdays, 14 Wednesdays, 14 Thursdays, 14 Fridays.)
October 17, Monday
October 18,
Tuesday
January 6, Friday
January 9, Monday
January 13, Friday
January 16, Monday
January 23, Monday
March 5-12,
Sunday – Sunday
March 13, Monday
March 13-17,
Monday-Friday
March 15 ,
Wednesday
March 17, Friday
March 20, Monday
March 20, Monday
April 13, Thursday
April 14-16
Early registration for special populations begins at 1:00 pm.
Registration for Spring Semester 2017 begins.
Advising and schedule adjustments.
Classes begin; schedule changes.
Last day for registration and schedule changes (drop and add) by 5:00 pm.
State Holiday (no classes).
Census Day (Official enrollment count taken at 5:00 pm).
Spring Break.
8:00 am - Classes resume.
Advising for Summer Sessions and Fall Semester 2017.
Last day for undergraduate students to withdraw from term-length courses or
withdraw from school without grades by 5:00 pm. Block courses may be
dropped only during the first 60% of their regularly scheduled class
meetings.
Early registration for special populations begins at 1:00 pm.
Last day for graduate students to drop courses without grades by 5:00 pm.
Registration for Summer Sessions and Fall Semester 2017 begins.
Undergraduate students last day to remove incompletes given during Fall
Semester 2016
State Holiday (no classes)
Friday-Saturday
April 25, Tuesday
April 25, Tuesday
April 25, Tuesday
April 26,
Wednesday
April 27, Thursday
May 4, Thursday
May 5, Friday
May 6, Saturday
State holiday makeup day. Classes which would have met on Friday, April
14, will meet on this day so there will effectively be the same number of
Fridays and Tuesdays as every other weekday during the semester;
Tuesday classes will not meet.
Graduate students last day to remove incompletes given during Spring
Semester and/or Summer Session 2016.
Classes end. Last day for submission of grade replacement requests.
Reading day.
Final examinations begin.
Exams for Spring Semester close at 4:30 pm.
Commencement.
Grades due at 4:30 p.m.
Spring Semester 2017
Examination Schedule
There will be no departure from the printed schedule, except as noted below: All examinations for
one credit hour classes will be held during the last regular meeting of the class. Classes meeting
more than three times a week will follow the examination schedule for MWF classes. Clinical and
non-traditional class schedules, including graduate level courses, may also adopt a modified
examination schedule as required. The final exam meeting is required in order to satisfy the 750
contact minutes per credit hour required by the University of North Carolina Office of the President.
Department Chairs are responsible for monitoring adherence to scheduled examination requirements.
Classes beginning 6:00 pm or later are considered night classes. Examinations in classes
meeting one night a week will be held at 7:30-10:00 pm on the first night of their usual meeting during
the examination period (April 27 - May 4). Examinations in classes meeting two or more nights a
week and beginning before 8:00 pm will be held at 7:30-10:00 pm on the first night of their usual
meeting during the examination period (April 27 - May 4). Examinations in classes meeting two or
more nights a week and beginning at or after 8:00 pm will be held at 7:30-9:30 pm on the second
night of their usual meeting during the examination period (April 27 - May 4). Distance education
classes should give their final examinations in a timely fashion to allow submitting grades in time.
Classes beginning on the half hour or meeting longer than one hour will have their final
examination at the time determined by the hour during which the classes begin (e.g., 9:30-11:00 am
TTh classes will follow the examination schedule of the 9:00 am TTh classes; 8:00-10:00 am MWF
classes will follow the examination schedule of the 8:00 am MWF classes)
Common examinations, including DE sections, will be held according to the following schedule:
CHEM 0150, 1120, 1130, 1150, 1160
CHEM 1121, 1131, 1151, 1161, 2753, 2763
FREN 1001, 1003, SPAN 1001, 1004, GERM
1001
FREN 1002, SPAN 1002, 1003, GERM 1002
MATH 1066
Times class regularly meets
8:00 MWF
8:00 TTh
9:00 MWF
9:00 TTh (9:30)
5:00 - 7:30 Thursday, April 27
5:00 - 7:30 Friday, April 28
5:00 - 7:30 Monday, May 1
5:00 - 7:30 Tuesday, May 2
5:00 - 7:30 Wednesday, May 3
Time and day of examination
8:00 - 10:30 Friday, April 28
8:00 - 10:30 Thursday, April 27
8:00 - 10:30 Monday, May 1
8:00 - 10:30 Tuesday, May 2
10:00 MWF
10:00 TTh
11:00 MWF
11:00 TTh
12:00 MWF
12:00 TTh (12:30)
1:00 MWF
1:00 TTh
2:00 MWF
2:00 TTh
3:00 MWF (3:30)
3:00 TTh (3:30)
4:00 MWF
4:00 TTh
5:00 MWF
5:00 TTh
8:00 - 10:30
8:00 - 10:30
11:00 - 1:30
11:00 - 1:30
11:00 - 1:30
11:00 - 1:30
11:00 - 1:30
11:00 - 1:30
2:00 - 4:30
2:00 - 4:30
2:00 - 4:30
2:00 - 4:30
2:00 - 4:30
2:00 - 4:30
5:00 - 7:30
5:00 - 7:30
Wednesday, May 3
Thursday, May 4
Friday, April 28
Thursday, May 4
Monday, May 1
Tuesday, May 2
Wednesday, May 3
Thursday, Apr 27
Friday, April 28
Thursday, Apr 27
Monday, May 1
Thursday, May 4
Wednesday, May 3
Tuesday, May 2
Monday, May 1
Thursday, Apr 27
Resolution #15-49
Approved by the Faculty Senate: April 14, 2015
Approved by the Chancellor: May 12, 2015 (with stipulation)
Revised Department of Geological Sciences Unit Code of Operation.
Resolution #15-50
Approved by the Faculty Senate: April 14, 2015
Approved by the Chancellor: May 12, 2015
Faculty Senate Guidelines for Faculty 5-Year Plan - to be used in conjunction with the Performance
Review of Tenured Faculty and blank form, as follows:
UNC Board of Governors’ revised Guidelines on Performance Review require each faculty member to
develop a five-year plan at the beginning of a post-tenure review cycle. This plan may be modified by
the faculty member during the five-year period as deemed appropriate based on changes in
institutional, departmental, or personal circumstances. Plans should be brief, not to exceed twopages, and be written in terms comparable to how faculty members might describe their career goals
on the first day of service or after initial conferral of tenure. When no major changes in institutional,
departmental or personal professional directions are expected, there may be little difference between
successive five-year plans for a given faculty member.
The plan should describe, in general terms, projected activities in education, scholarship and
professional service that are consistent with the duties associated with the faculty member’s position
and the expectations of his or her respective discipline. A five-year plan is not intended to set specific
targets in teaching, scholarship/creative activity and service. It should not set benchmarks that in any
way restrict a faculty member’s desire or ability to pursue new intellectual, creative or professional
directions; such academic freedom is the foundation of the tenure system. The five-year plan is
distinct from the individual development plan for faculty members who do not meet expectations in
the cumulative review of tenured faculty.
Notes:
 Do include statements of expectations that specify unit or university actions/requirements that are
necessary to accomplish the goals of the five-year plan.
 Do not include accomplishment reporting. The plan is an overview of projected goals and
expected activity in the next five-year period.
 Do not use language that states or implies specific dates for achieving goals; for example,
statements like “this year I will …” or “by year three I expect to…” should be avoided.
Sample statements: What follows is representative language for five-year plans; appropriate content
will vary across programs and disciplines.
_____ % Teaching. Teach undergraduate and graduate courses in my field of expertise, including at
least one course that fulfills a Foundations requirement. Advise undergraduates and serve on
graduate student thesis/dissertation committees.
____ % Research/Creative Activity. Carry out research in my discipline. Seek research funding and
publish results in disciplinary refereed journals, keeping research output in line with expectations in
my field and with teaching and service activities (As appropriate, specify other forms of scholarly or
creative products using the most general descriptions reasonable for the given code unit).
____ % Service to the Profession and University. Be an active member of a professional society in
my discipline, serving on committees and seeking leadership roles as an officer, committee chair or
conference organizer. Serve on departmental, college and university committees, keeping both
university and professional service in balance with expected teaching and research productivity.
____ % Other (as specified in the unit code). For example, clinical service directorships may fall
under this category. Use the most general descriptions reasonable, ensuring that the statement plan
is consistent with the unit code and/or explicit contractual obligations.
_______________________________________
Faculty 5-Year Plan
Name: _____________________________________________________________________
College: _____________________________________________________________________
Department: _________________________________________________________________
Responsibilities and Mutual Expectations
(Most faculty members will have responsibilities in three or more of these, but in all cases the
anticipated weights in the areas of responsibility must be consistent with those outlined in the
department’s unit code)
__ % Teaching.
Use the most general descriptions reasonable for the code unit. Some departments want to
include course numbers and semesters in which they will be taught and possibly number of
advisees. Other departments want to use a more general description as given in this example.
__ % Research/Creative Activity.
If appropriate specify other forms of products to document scholarship productivity. Use the most
general descriptions reasonable for the code unit.
__ % Service to the Profession and the University.
__ % _______________ (as specified in the unit code).
Use the most general descriptions reasonable for the code unit and ensure that the category is
consistent with the unit code. For example clinical service directorships may fall under other
specific duties.
Performance Standards
Following the procedures outlined in Part IX, Section II of the ECU Faculty Manual, meet and
strive to exceed the performance standards contained for the Department of Discipline XYZ in the
Unit Code.
Summary of Changes
Tenured: August xx, 19xx under the then-current ECU Faculty Manual and the then-current
Department of XYZ Unit code.
Original 5-Year Plan Effective August xx, 20xx
Amended 5-Year Plan Effective August xx, 20xx
____________________________________________________
___________
Faculty Member Signature
Date
____________________________________________________
____________
Unit Administrator Signature
Date
______________________________________________________________________
Add additional lines, as needed, for signatures and dates when changes are made
Responsibilities changed to responsibilities as described above on August xx, 20xx
Resolution #15-51
Approved by the Faculty Senate: April 14, 2015
Received by the Chancellor: May 12, 2015 (with comment)
Formal faculty advice on revised Faculty Workload Policy, as follows:
No revisions are being recommended to this revised policy.
Authority: Chancellor
History: June 8, 2011, to be effective July 1, 2011; Revised September 25, 2014; Second Revised
Interim Effective December 1, 2014.
Related Policies:
ECU Faculty Manual
UNC Policy Manual, 300.2.6[G] (Guidelines on Reassigned Time for Faculty)
UNC Policy Manual, 400.3.1.1 [G] (Guidelines on Tenure and Teaching in the University of North
Carolina) and
UNC Policy Manual, 400.3.4 (Monitoring Faculty Teaching Workloads)
UNC Policy Manual 700.6.1[R] (Academic Integrity Regulations)
Supplemental Pay for EPA Employees Policy
Additional References:
A Report of Faculty Teaching Workload Covering the Years 2000 to 2006 (UNC General
Administration, 2008) UNC Enrollment Change Funding Model
Contact for Info: Senior Associate Provost for Academic Affairs (328-0607)
1.
Purpose
As per UNC Policy 400.3.1.1 [G], teaching or instruction is the primary responsibility of each of the
UNC institutions; therefore, while neither teaching nor service nor research is the sole measure of a
faculty member’s competence and contribution at any UNC institution, teaching should be the first
consideration at all of the UNC institutions.
The purpose of this regulation is to define faculty workloads at East Carolina University as per
policies established by the UNC Policy Manual and the ECU Faculty Manual. The Brody School of
Medicine and the School of Dental Medicine are excluded from this regulation and will be governed
by separate workload regulations, which must be approved by the Vice Chancellor for Health
Sciences.
2.
2.1.
Definitions
Faculty Workload – the entirety of a faculty member’s duties for the relevant period
2.2. Relevant Period – academic year, contract period, or time-frame for special duties formally or
informally assigned
2.3. Instructional Load – the portion of the faculty workload spent on direct instruction and
instructional activities
2.4.
Overload – a workload assignment that exceeds 1.0 full-time equivalent (FTE)
2.5. Course Reduction – a reduction in the instructional load to allow time for work on noninstructional activities
2.6. Faculty Scholarly Reassignment - an approved reassignment for a defined period of time in
order for a faculty member to pursue a project involving research or creative activity as addressed in
UNC Policy 300.2.6 [G]
3.
Workload Assignments
3.1. The duties that commonly constitute a faculty member’s workload fall under the areas of
instruction, research/scholarship or creative activity, service, clinical duties, community engagement
and administration.
3.2. The Academic Council, in consultation with the academic deans, will establish workload and
productivity criteria (see section 3.7 below) for each college for the relevant period.
3.3. The dean of each college, in consultation with the chairs and directors within the college, will
establish workload and productivity criteria for each department or school in the college for the
relevant period. These criteria will be guided by the requirements that the college meet workload and
productivity criteria set by the Academic Council.
3.4. The chairperson or director of each department or school will establish individual workload and
productivity requirements for each member of the faculty for the relevant period. These requirements
will cumulatively meet the requirements for the department or school as established by the dean for
the relevant period.
3.5. For faculty holding a joint appointment, the unit administrator of the faculty member’s primary
academic unit, in consultation with the administrator(s) of the unit(s) to which the faculty member is
jointly appointed, will set the workload and productivity requirements.
3.6. As a Doctoral/Research university, the University will maintain an overall instructional load
equivalent of five 3-semester-hour courses per year per 1.0 FTE.
3.7. Colleges will produce at least the average student credit hours (SCH) per FTE assigned by the
Academic Council (see section 3.2 above) to the respective units as defined by the current UNC
Enrollment Change Funding Model.
3.8. College, department and faculty workload and productivity requirements and assignments may
vary in relation to overall assignment of duties, disciplinary standards, class sizes, contact hours,
accreditation requirements, and productivity goals.
3.9. As required by the Board of Governors in its Academic Integrity Regulations (UNC Policy
700.6.1[R]), ECU limits a faculty member to teaching no more than three (3) undergraduate
independent studies in a semester or summer session without written approval from dean (not
designee).
3.10. Department chairs and school directors will ensure that the aggregated faculty workloads for
the department or school meet the productivity criteria established for the department or school by the
dean. Failure to satisfy the workload and productivity criteria established by the dean for the relevant
period may result in an unsatisfactory performance evaluation and/or removal of administrative
duties.
3.11. As per Part VIII of the ECU Faculty Manual, the unit administrator’s annual performance
evaluation of faculty members shall employ the criteria contained in the unit code approved by the
Chancellor. The evaluation shall be based upon that year’s assigned duties and shall consider:
teaching, research and creative activities, patient care, service, and other appropriate responsibilities.
The relative weight given to teaching, research/creative activity, and service in personnel decisions
shall be determined by each unit code. In no case, however, shall service be weighed more heavily
than either teaching or research/creative activity.
3.12. Workload and productivity data alone are not sufficient justifications for the return of vacant
faculty lines or for the allocation of new faculty lines. The Chancellor, Executive Council and/or
Academic Council allocate or reallocate resources based upon a variety of factors, including but not
limited to, workload and productivity data, institutional priorities, UNC General Administration
initiatives, and legislative mandates.
4.
4.1.
Instructional Assignments and Other Responsibilities
Course Reductions and Overloads
4.1.1. With the exception of assignment of academic administration responsibilities and 100%
Faculty Scholarly Reassignment, both of which require approval from the appropriate vice chancellor,
a department chair or director may authorize one or more course reductions if the demands of
activities, as defined in section 4.1.4 below, warrant a reduction in the instructional load.
4.1.2. Reductions in the instructional load are measured in terms of credit hours and are determined
on a case by case basis.
4.1.3. A faculty member who is granted a course reduction may not receive an instructional overload
assignment for additional compensation without approval from the dean and the appropriate vice
chancellor.
4.1.4. The criteria for course reductions will be grouped into the following reporting categories:
course/curriculum development, heavy load of academic advising, accreditation/program review,
technology training for instruction, co-curricular activities, academic administration, externally funded
research, institutionally supported research, institutional service, service to the public, and service to
the profession.
4.1.5. At the end of the academic year, the dean is responsible for generating a report which will
identify all faculty course reductions for the academic year and the associated outcomes using the
unit guidelines established for monitoring productivity. This report will be compiled for the unit and
shall be due to the appropriate vice chancellor by the end of the fiscal year.
4.1.6. Faculty may not receive additional compensation (supplemental pay) for teaching courses for
academic credit in excess of the full-time assigned course load except as defined in this section,
4.1.6. Instead of receiving additional compensation, other arrangements should be made, such as
corresponding course reduction in the following semester. Under extraordinary circumstances,
overload compensation may be approved consistent with the process outlined in the Supplemental
Pay for EPA Employees Policy, for faculty to teach an additional course. Supplemental pay is only
allowable if it does not create a conflict of commitment with other assigned duties and provided that
the faculty member is assigned a workload consistent with approved university policies.
4.2. Faculty Scholarly Reassignment
4.2.1. Administrators shall adhere to guidelines established for 100% Faculty Scholarly
Reassignments per UNC Policy 300.2.6[G] and ECU’s Faculty Scholarly Reassignment Regulation.
5.
5.1.
1
Effective Date
This regulation is effective ________[upon approval by the Chancellor].
UNC Enrollment Change Funding Model
Program Category
Category I
Category II
Category III
Category IV
SCH per Instructional Position
Undergraduate
Master’s
Doctoral
708.64
169.52
115.56
535.74
303.93
110.16
406.24
186.23
109.86
232.25
90.17
80.91
Category I Disciplines: Communications & Journalism; English; Mathematics; Philosophy & Religion;
Psychology; Corrections & Criminal Justice; Social Sciences; History; Other
Category II Disciplines: Area, Ethnic, Cultural & Gender Studies; Education; Foreign Languages,
Literatures & Linguistics; Family & Consumer Sciences; Liberal Arts & Sciences, Humanities;
Multi/Interdisciplinary Studies; Parks, Recreation, Leisure & Fitness; Business, Management &
Marketing
Category III Disciplines: Agriculture; Natural Resources & Conservation; Architecture; Computer &
Information Sciences; Engineering-related Technologies; Library Science; Biological Sciences;
Physical Sciences; Public Administration & Services; Visual & Performing Arts; Health Professions
Category IV Disciplines: Engineering; Nursing
As per Board of Governors action, student credit hours for student teaching in Education are placed
in Category III for all campuses. Medicine and Dentistry are excluded from this model due to distinct
funding by the General Assembly.
________________________________________________________________________________
Resolution #15-52
Approved by the Faculty Senate: April 14, 2015
Received by the Chancellor: May 12, 2015
Formal faculty advice on proposed Salary Administration for Employees Subject to the State Human
Resources Act Policy, as follows:
No revisions are being recommended to this proposed policy.
Authority:
History:
Office of State Human Resources
First Issued: See policy history links within each section
Last Reviewed: same as first issued
Related Policies: Office of State Human Resources, ECU Career Banding Salary Administration Plan,
ECU Pay Management Guidelines for Career Banded Positions, Fair Labor Standards Act (FLSA),
General Pay Policies, Career Banding Salary Administration, Comprehensive Compensation Policy,
Extended Duty for Medical Personnel, Compensation of Foreign Service Employees, Holiday
Premium Pay, Hours of Work and Overtime Compensation, Initial Classification, Longevity, On-Call
and Emergency Callback Pay, Redeployment, Shift Premium Pay,
Sign-On Bonus Policy, Supplemental Salary
Additional References: N/A
Contact for Info:
Director of Classification and Compensation, Department of Human
Resources 252-328-9847.
______________________________________________________________________________
1.
Introduction
East Carolina University utilizes a variety of salary administration policies to manage pay for
employees subject to the State Human Resources Act (“SHRA”). With regard to any salary
administration policies listed below that are not specifically addressed in ECU’s Clinical Support
Services (“CSS”) policies and/or regulations, ECU also applies the policies and regulations expressed
herein to CSS employees. For details about each salary administration policy, please see the policy
website of the Office of State Human Resources (“OSHR”), which can be accessed at the links
provided below and/or located above in the Related Policies section. In the event that there is a
conflict between the contents of this regulation and a state or federal statute, the statute shall control.
2.
General Pay Policies
General pay policies summarize various salary administration policies to include compensation,
salary ranges, pay status, overtime pay, availability of funds, and payment of salary.
3.
Career Banding Salary Administration
It is the policy of the State to compensate its employees at a level sufficient to encourage excellence
of performance and to maintain the labor market competitiveness necessary to recruit, retain and
develop a competent and diverse work force.
4.
Comprehensive Compensation Policy
It is the policy of the State to compensate its employees at a level sufficient to encourage excellence
of performance and to maintain the labor market competitiveness necessary to recruit and retain a
competent work force. To this end, salary increases to State employees shall be implemented
through the Comprehensive Compensation System based upon the individual performance of each
State employee.
5. Compensation of Foreign Service Employees
A foreign service employee is defined as any full-time employee subject to the SHRA who is
transferred from North Carolina to a foreign assignment to live and work for a period of time greater
than three months. Foreign nationals employed in and assigned to work in their country of origin are
not included in this policy.
6. Extended Duty for Medical Personnel
Critical shortages of coverage on evening and weekend shifts in certain medically related areas
sometimes make it impossible to maintain an adequate staff to meet all workload requirements. In
order to meet such workloads, an employee of the State who is exempt from the hours of work and
overtime provisions of FLSA may, if the employee agrees, be scheduled to work additional hours
beyond the regular work schedule and receive pay on a straight-time basis.
7. Holiday Premium Pay
Employees who are required to work on designated holidays shall be given, in addition to regular
salary, premium pay equal to one-half of their regular straight-time hourly rate for such hours as are
worked on these days. In addition, holiday compensatory time off shall be given, not to exceed 8
hours. This covers both FLSA non-exempt and exempt employees.
8. Hours of Work and Overtime Compensation
Defines Fair Labor Standards Act in its application to State and local governments as declared by the
Supreme Court.
9. Initial Classification
Initial classification occurs in the following situations: when a position or a group of positions is
classified and brought under the SHRA and when a position under the SHRA, but not officially
classified, is reviewed and a permanent classification and salary range is assigned.
10. Longevity
Longevity pay is to recognize long-term service. An eligible employee who has at least ten (10) years
of total State service shall receive a lump sum payment annually. Payment shall be made during the
same monthly pay period or by the second biweekly pay period following the date the employee is
eligible to receive longevity pay. This includes employees on workers’ compensation leave.
11. On-Call and Emergency Callback Pay
It is the policy of the State of North Carolina to provide additional compensation to designated FLSA
non-exempt employees who are required to serve in on-call status and/or who are called back to
work. Management should carefully weigh the costs and benefits of alternatives before authorizing
on-call or emergency call back pay. Reasonableness and fairness shall be exercised in administering
this policy.
12. Redeployment
Redeployment is the movement of an employee from one position to another position within the same
agency or the movement of an employee, or an employee and a position, from one agency to another
under the following circumstances: the move is due to an enterprise-wide project that results in the
need to utilize an employee’s competencies for greater effectiveness in another area of an agency or
in another agency, and there is no break in service.
13. Shift Premium Pay
The State shall provide additional compensation for employees who are regularly scheduled to work
on either an evening or night shift, or on a weekend shift for certain classes when determined to be
necessary to be competitive with the labor market. Shifts will be defined within the agency based on
operating requirements and work environment. SHRA employees who occupy positions which are
scheduled on a regular, recurring basis to work on shifts in which more than half of the working hours
occur between 4:00 p.m. and 8:00 a.m. are eligible for shift premium pay.
14. Sign-On Bonus Policy
A sign-on bonus is a lump sum payment that serves as a recruitment incentive to aid in the
employment of individuals in critical positions that have labor market shortages which affect the
business needs of the agency and which impair the delivery of essential services.
15. Supplemental Salary
Supplemental salary is any compensation from an affiliated public charity, foundation or other private
source paid to a State employee for services that are part of the employee’s regular job and is in
addition to the employee’s base salary paid by the State and any other compensation authorized by
Human Resources Commission policies but which the private source is not obligated to pay and on
which the Retirement System is not obligated to accept contributions.
Resolution #15-53
Approved by the Faculty Senate: April 14, 2015
Received by the Chancellor: May 12, 2015
Formal faculty advice on proposed Reduction in Force (SPA) Policy, as follows:
No revisions are being recommended to this proposed policy.
Authority: Vice Chancellor of Administration and Finance
History: Revised March 2009, July 2011, October 2014
Related Policies: [Insert related PRRs and hyperlinks.]
Additional References:
Office of State Personnel Human Resources – Reduction in Force Policy
Office of State Personnel Human Resources – Reduction in Force Guidelines
Office of State Personnel Human Resources - Reduction in Force Priority Policy
Office of State Human Resources - Severance Salary Continuation Policy
NC Employment Security Commission - Resources for Individuals
Contact for Info: HR, Employee Relations, 252-328-9848
_______________________________________________________________________________
1. Introduction to the Policy
The North Carolina Office of State Human Resources requires the University to develop guidelines for
reductions in force. A Reduction in Force (“RIF”) may occur when there are budget constraints, a
shortage of work, a need to abolish SPA positions, or other material changes in duty or organization.
A RIF decision requires an evaluation of the need for specific SPA positions as they contribute to the
department’s mission, goals, and provision of services. Separation of employees through reduction in
force should occur only after management has considered other feasible alternatives that might avoid
it.
2. Covered Employees
2.1 This policy applies to SPA employees (full-time and part-time) who are considered career status
employees.
2.2 Within organizational units as defined by the Chancellor
2.3 Neither temporary, probationary, nor trainee employees in their initial 24 months of training shall
be retained in the same or any related classes where employees with a permanent appointment
(those who have satisfactorily completed a probationary or equivalent trial period) must be separated.
2.4 Temporary employees or employees with time-limited permanent appointments may be laid off
without following the reduction in force procedures.
3. Development of a RIF Plan
3.1. If it becomes necessary for any department of East Carolina University to implement a RIF, the
head of that department must consult Employee Relations within the Department of Human
Resources regarding the desire to initiate a RIF. Employee Relations will provide the department with
the necessary information to develop a RIF plan.
3.2 After consultation with Human Resources, the head of the department should request, in writing,
permission from the appropriate Vice Chancellor to initiate the RIF plan. Once this written approval is
received, Employee Relations will assist the head of the department in the preparation/design of a
RIF plan. (Note: Whenever a Vice Chancellor is not available to perform a duty assigned to him or her
in this policy, including but not limited to consideration of a RIF within the Chancellor’s Division, the
Chancellor may designate, as he or she deems appropriate, another person to carry out that duty.)
3.3 The RIF Plan must provide the rationale behind the selection of particular employees to be
separated and the ones to be retained. The classifications of positions selected by management for
RIF and a list of all persons in affected classifications must be reviewed by the head of the
department prior to selecting a particular employee for RIF. Consideration for reduction in force of
career status employees includes, but is not limited to, the following factors: i) Type of appointment, ii)
Relative efficiency (skills, knowledge and productivity of employees), iii) Consideration of equal
employment factors to avoid adverse impact, v) Length of service of employees (but not senioritydriven). The RIF Plan must incorporate, at a minimum, the following:
3.3.1 Narrative description of the issue(s) resulting in the need to abolish positions, including
discussion of at least the following: i) Organization structure including overall purpose of department
ii) Impact of the proposed RIF on overall program objectives and/or services; iii) iv) Legal and
organizational requirements for the services affected; v) Alternatives considered, including possible
transfers, reallocation of resources and/or funding.
3.3.2. The following identifying data for the employees in positions selected for RIF: i) Performance
history, including evaluations and any disciplinary actions; ii) Length of service in current classification
and total state service (Note: In determining the length of service, an eligible veteran shall be
accorded one year of state service for each year or fraction thereof of military service, up to a
maximum of five (5) years credit.); iii) Age; iv) Race; v) Gender; vi) Ethnicity.
3.3.3 Description of all other alternatives explored by management.
3.3.4 Copy of appropriate Vice Chancellor approval to initiate RIF plan required pursuant to 3.2
above.
3.4 The plan must be signed and dated to indicate approval by the appropriate Department Director,
Divisional Vice Chancellor, Equity Officer, University Counsel and forwarded to the Associate Vice
Chancellor for Human Resources for review and approval. The plan will then be forwarded to the
Chancellor for final review and approval.
4. Notification of Employees
Once the Chancellor has approved a RIF, the director or department head will consult with Employee
Relations to create the notification letter. The notification letter to the employee(s) selected for RIF
must be issued at least 30 calendar days prior to the effective date of separation and include the
following information: i) The reason for the RIF; ii) The effective date of the RIF; and iii) Information
related to eligibility for Reduction-in-Force Priority Consideration, applicable appeal rights and other
benefits as indicated below.
5. Reduction-in-Force Priority Reemployment and Other Benefits
5.1 Reduction-in-Force Priority Reemployment
Employees with career status who have received official written notification of imminent separation
due to RIF are eligible for reduction in force priority as detailed in the Office of State Human
Resources Policy regarding Reduction in Force Priority Reemployment. Refer to OSHR policy at:
Office of State Human Resources - Reduction in Force Priority Policy
5.2 Severance Salary Continuation
5.2.1 Severance Salary Continuation: Eligible employees affected by RIF shall be paid severance
salary continuation as detailed in the Office of State Human Resources Policy regarding Severance
Salary Continuation. Refer to OSHR policy at: Office of State Human Resources - Severance Salary
Continuation Policy.
5.3 Leave Balances
5.3.1 Vacation Leave: Employees may elect, subject to approval by management, to exhaust
vacation leave prior to their separation date and be paid in a lump sum for accumulated vacation
leave balance not to exceed 240 hours. If an employee has over 240 hours at the time of a RIF, the
excess leave will be reinstated if the individual is reemployed by a state agency within one year.
5.3.2 Sick Leave: Sick leave balances may not be paid out. Instead, employees separated due to RIF
shall be informed that their sick leave balance shall be reinstated if employed in any state agency
within five years.
5.3.3 Legislative Bonus Leave: Employees shall be paid in a lump sum up to the maximum allowed
for accrued legislative bonus leave and/or applicable balances of special leave awards.
5.3.4 Compensatory Time: Compensatory time balances are paid out for non-exempt employees. If
an employee is exempt from overtime, compensatory time is forfeited.
5.3.5 Community Service Leave: The balance of community service leave can be transferred to other
State agencies.
5.4 Insurances
5.4.1 Health Insurance: The University will continue to pay health insurance premiums for up to
twelve months for employees with twelve or more months of service who are separated due to RIF.
These employees may continue to pay for spouse and/or dependent children coverage. At the end of
the twelve month period, the employees may begin paying for their own coverage as well as the
coverage for spouse and/or dependent children indefinitely via direct billing with the NC State Health
Plan.
5.4.2 Other Insurances: Employees affected by a RIF may be eligible for continuation of other
insurances. University Benefits Specialists can provide specific information regarding continuation
options.
5.5 Retirement Options
Employees affected by RIF have the option of: a) leaving contributions in the retirement system and
maintaining all of the earned creditable service as of the date of separation, b) receiving a refund of
contributions to the retirement system, or c) having their contributions transferred to an IRA or other
qualified retirement plan. Please note, early withdrawal and/or rollover may result in tax penalties or
loss of future health benefits. Employees affected by RIF may also be eligible for retirement benefits,
including Discontinued Service Retirement. University Benefits Specialists can provide retirement
information/options specific to the affected employee.
5.6 Unemployment Insurance
Employees affected by the RIF are eligible to apply for Unemployment Insurance through the NC
Employment Security Commission. Employees are not eligible to receive unemployment insurance
while they are receiving severance.
More information on Unemployment Insurance, including the ability to receive an estimate of eligible
benefits, can be found on the NC Employment Security Commission website at:
http://www.ncesc.com/individual/default.asp.
5.7 Longevity
Longevity pay is paid to employees with at least 10 years of state service. Payment is made annually
based on an employee’s salary and total state service. Eligible employees who affected by RIF
receive a pro-rated payment in accordance with North Carolina longevity pay policies.
6. Appeal Rights
Appeals of separation due to RIF may be made as defined in, and in accordance with, the East
Carolina University Mediation and Grievance Procedure for SPA Employees PRR which can be
located on the ECU PRR website at: http://www.ecu.edu/csecu/PRR/customcf/pdf.cfm?policyNumber-06.35.02 .
7. Policy Access
The RIF Policy can be obtained from the University Department of Human Resources, or PRR
website. The RIF Policy will be filed with the Office of State Human Resources as a public record.
________________________________________________________________________________
Resolution #15-54
Approved by the Faculty Senate: April 14, 2015
Received by the Chancellor: May 12, 2015
Formal faculty advice on revised HIPAA Notification in the Event of a Breach of Unsecured Protected
Health Information (PHI) Policy, revised Notification in the Event of Breach of Unsecured Protected
Health Information Policy and revised HIPAA Sanctions Policy.
________________________________________________________________________________
Resolution #15-55
Approved by the Faculty Senate: April 14, 2015
Approved by the Chancellor: May 12, 2015
Revised Distance Education and Learning Technology Committee Charge, as follows:
(Changes are noted in highlighted strikethrough and bold print.)
1.
Name: Distance Education and Learning Technology Committee
2.
Membership:
8 9 elected faculty members.
Ex-officio members (with vote): The Chancellor or an appointed representative, the Provost or
an appointed representative, the Vice Chancellor for Health Sciences or an appointed
representative, the Vice Chancellor for Research and Graduate Studies or an appointed
representative, the Chair of the Faculty, one Faculty Senator selected by the Chair of the
Faculty, the Chief Information Officer or an appointed representative, and one student member
from the Student Government Association.
The chair of the committee may invite resource persons as necessary to realize the
committee charge. The chair of the committee may appoint such subcommittees as he
or she deems necessary.
3.
Quorum: 4
5 elected members exclusive of ex-officio.
4.
Committee Responsibilities:
A. The committee reviews and recommends policies and procedures to enhance
faculty teaching and student learning in distance education.
B. The committee reviews reports from the University Online Quality Council relevant to
the effectiveness of the University’s distance education policies and procedures.
C. The committee ensures timely, informed faculty opinion on any technology
action in any area that may affect significantly the University’s academic
mission. The committee recommends policy related to the academic use of
technology. [All information technology actions that affect more than one
academic unit or that are initiated above the academic College or School
department levels are recognized as actions that may affect significantly the
University’s academic mission.
D. The committee initiates, reviews, and makes recommendations on proposals
to plan, implement, revise or eliminate technology initiatives, goals, standards,
policies, procedures or actions that significantly impact the University’s
academic mission.
E. The committee prepares and makes available a format for proposals
requesting permission to plan, implement, revise or eliminate an information
technology initiative, goal, standards, policy, procedure or action.
F. The Committee reviews at least annually those sections within the University
Undergraduate Catalog and University Graduate Catalog that corresponds to the
Committee’s charge and recommends changes as necessary.
G. The chair and vice chair or appointed representatives serve as ex-officio members
on the administrative Information Resources Coordinating Council (IRCC) and the chair
serves as a member of the administrative Technology Steering Committee.
H. The chair serves as a liaison between the Faculty Senate and Chief Information Officer.
I. The chair or appointed representative serves as ex-officio member on the
University Online Quality Council.
5.
To Whom The Committee Reports:
The committee reports to the Faculty Senate its recommendations of policies, procedures, and
criteria cited in 4. above.
6.
How Often The Committee Reports:
The committee reports to the Faculty Senate at least once a year and at other times
as necessary.
7.
Power Of The Committee To Act Without Faculty Senate Approval:
The committee is empowered to advise the appropriate personnel as described in 4. above.
8.
Standard Meeting Time:
The committee meeting time is scheduled for the fourth Wednesday of each month.
________________________________________________________________________________
Resolution #15-56
Approved by the Faculty Senate: April 14, 2015
Approved by the Chancellor: May 12, 2015
Revised Service Learning Committee Charge, as follows:
(Changes are noted in highlighted strikethrough and bold print.)
1.
Name: Service Learning Committee
2.
Membership:
The committee membership, including ex-officio members, should encompass a wide variety
of disciplinary expertise.
8 9 elected faculty members.
Ex-officio members (with vote): The Chancellor or an appointed representative, the Provost or
an appointed representative, the Vice Chancellor for Health Sciences or an appointed
representative, the Vice Chancellor for Research & Graduate Studies or an appointed
representative, the Chair of the Faculty or an appointed representative, one Faculty Senator
selected by the Chair of the Faculty, the one student member from the Student Government
Association, and one member from the Graduate and Professional Student Senate.
Ex-officio (without vote): The administrative leader of the Volunteer and Service Learning
Center or an appointed representative.
The chair of the committee may invite resource persons as necessary to realize the committee
charge. The chair of the committee may appoint such subcommittees as he or she deems
necessary.
3.
Quorum: 4
5 elected members exclusive of ex-officio.
4.
Committee Responsibilities:
A. The committee makes recommendations to the Faculty Senate regarding proposed
changes in the service learning requirements and regarding the service learning
designation for individual courses. The committee makes recommendations to the Faculty
Senate regarding individual courses carrying service learning designation and reports those
recommendations to the University Curriculum Committee and the Graduate Curriculum
Committee.
B. The committee serves as a liaison between the Volunteer and Service Learning Center and
the Faculty Senate, reviews the activities of the Volunteer and Service Learning Center,
and advises the administrative leadership of that center about service learning.
C. The Committee reviews at least annually those sections within the University
Undergraduate Catalog and University Graduate Catalog that correspond to the
Committee’s charge and recommends changes as necessary.
D. The committee sponsors and coordinates the annual ECU Service-Learning Conference
and promotes and advocates for service learning across the curriculum, including learning
outcomes and development of service learning courses.
5.
To Whom The Committee Reports:
The committee reports to the Faculty Senate its recommendations of policies, procedures, and
criteria cited in 4, above. The committee recommends curricular changes to the university’s
service learning requirement to the Faculty Senate.
6.
How Often The Committee Reports:
The committee reports to the Faculty Senate at least once a year and at other
times as necessary.
7.
Power Of The Committee To Act Without Faculty Senate Approval:
The committee is empowered to advise the Volunteer and Service Learning
Center as described in 4.B. above.
8.
Standard Meeting Time:
The committee meeting time is scheduled for the second Tuesday of each
month.
________________________________________________________________________________
Resolution #15-57
Approved by the Faculty Senate: April 14, 2015
Approved by the Chancellor: May 12, 2015
Revised University Environment Committee Charge, as follows:
(Additions are noted in highlighted bold print.)
1. Name: University Environment Committee
2. Membership:
7 elected faculty members (no more than one of whom may be fixed term).
(5 from the Division of Academic Affairs and 2 from the Division of Health Sciences.)
Ex-officio members (with vote): The Chancellor or appointed representative, the Provost or appointed
representative, the Vice Chancellor for Health Sciences or appointed representative, the Vice
Chancellor for Administration and Finance or appointed representative, the Vice Chancellor for
Student Life or appointed representative, the Chair of the Faculty, one faculty senator selected by the
Chair of the Faculty, and one student member from the Student Government Association.
The chair of the committee may invite resource persons as necessary to realize the committee
charge. The chair of the committee may appoint such subcommittees as deemed necessary by the
chair.
3. Quorum: 4 elected members exclusive of ex-officio.
4. Committee Responsibilities:
A. The committee recommends policies to preserve, improve and advance the general physical
environment of the University.
B. The committee provides recommendations to mitigate the loss of habitat that includes repairing
or replacing landscaping of the university that have been displaced owing to planned or
unplanned actions.
C. The committee makes recommendations relating to traffic flow patterns, hardened sidewalk
designs, speed limits, and parking facilities in and around the University campuses.
D. The committee indexes and recommends policies for maintenance of those trees of significant
size and type, culturally historic landscape features, and ground covers possessing aesthetic,
historic, and/or environmental value.
E. The committee reviews potential and actual effect of university projects upon water quality and
quantity, runoff, and other physical impacts upon the community.
F. The committee shall be familiar with the current East Carolina University master plan and
intended placement of buildings and other construction approved by the Board of Trustees.
The Committee shall consult with planning officers regarding future land use, changes to the
current master plan, and future campus development.
G. The committee promotes sustainability efforts on campus, which include energy and resource
conservation, recycling, and the reduction of waste.
H. The committee raises awareness of, and promotes, sustainability issues in the
curriculum and in faculty research.
5. To Whom The Committee Reports:
The committee reports to the Faculty Senate its recommended policies, procedures, and other
procedural criteria.
6. How Often The Committee Reports:
The committee reports to the Faculty Senate at least once a year and at other times as
necessary.
7. Power Of The Committee To Act Without Faculty Senate Approval:
The Committee may draft reports, hold hearings, or seek advice as necessary.
8. Standard Meeting Time:
The committee meeting time is scheduled for the fourth Thursday of each month.
________________________________________________________________________________
Resolution #15-58
Approved by the Faculty Senate: April 14, 2015
Approved by the Chancellor: May 12, 2015
Curriculum and academic matters included in the Educational Policies and Planning Committee
meeting minutes of March 20, 2015 including a request for revision of the Construction Management
Transfer Option and discontinuation of the General Construction, Residential Construction and
Infrastructure Construction concentrations within the BS in Construction Management degree
program in the Department of Construction Management within the College of Engineering and
Technology; request for discontinuation of the Undergraduate Certificate in Spanish Translation in the
Department of Foreign Languages and Literatures within the College of Arts and Sciences; request
changes to the title and content of the Information Assurance Certificate to Cyber Security
Professional Certificate in the Department of Technology Systems within the College of Engineering
and Technology; request to create an Environmental Engineering concentration within the BS in
Engineering degree program in the Department of Engineering within the College of Engineering and
Technology; request to change the name of the Department of Child Development and Family
Relations to the Department of Human Development and Family Science within the College of
Human Ecology; request changes to the title and content of the BS in Merchandising to BS in Fashion
Merchandising and discontinuation of the Fashion and Interiors concentrations in the retitled degree
in the Department of Interior Design and Merchandising within the College of Human Ecology;
request to change the name of the MAEd in Mathematics to the MAEd and Mathematics Education in
the Department of Mathematics, Science and Instructional Technology within the College of
Education; request the creation of a Project Management Graduate Certificate in the Department of
Management Information Systems within the College of Business; and a request for authorization to
plan the DrPH degree program in the Department of Public Health within the School of Medicine.
________________________________________________________________________________
Resolution #15-59
Approved by the Faculty Senate: April 14, 2015
Received by the Chancellor: May 12, 2015
Response to the External Review Recommendations of the Department of History’s
Academic Program Review.
________________________________________________________________________________
Resolution #15-60
Approved by the Faculty Senate: April 14, 2015
Approved by the Chancellor: May 12, 2015
Revise the University Undergraduate Catalog, Academic Advisement, Progression and Support
Services to read as follows: (changes are noted in highlight)
“Major, minor, cognate, core curriculum, and/or certification requirements are presented in the
department and school listings. If the degree program requires a minor, the minor must be
identified at the time the student declares his or her major and must be approved by the major
chairperson or dean or his or her designee. A minor shall be 24 18-30 semester hours of
credit. All BA degrees require a minor, unless the degree requirements include a concentration
and/or specified cognates; however, some BA degrees may require a concentration or
cognates in addition to a minor.”
The reasons for lowering the requirement include the following:
* ECU is out of conformity with national norms, including other institutions in the UNC system (17.6
average) and our national peers (18.67 average).
* None of the other schools in the UNC system and only two of our national peers require a minimum
of 24 semester hours for a minor.
* ECU’s higher requirement poses an unwelcome and needless obstacle to timely degree completion
and may cause some students to become subject to the Tuition Surcharge Policy.
* ECU’s current policy minimizes the achievements of our students, thereby disadvantaging them in
the workplace and other spheres of life.
Number of semester hours in an undergraduate minor
NC System
Minor
Credit hours
Appalachian State University
18
Elizabeth City State Univ.
21-24
Fayetteville State University
18
North Carolina A&T Univ.
18
North Carolina Central Univ.
21-24
North Carolina State Univ.
15-18
UNC Asheville
18-24
UNC Chapel Hill
12-18
UNC Charlotte
18
UNC Greensboro
15-18
UNC Pembroke
18-21
UNC Wilmington
18-24
Western Carolina University
18
Winston-Salem University
18
NC School of Science & Math
18-21
Average minimum
17.6
Peer Universities
Minor
Credit hours
Central Michigan University
24
East Tennessee State University
21
Florida International University
15-18
Northern Illinois University
18
Ohio University- Main Campus
21
Old Dominion University
12
Southern Illinois University Carbondale
15-18
Texas Tech University
18
University at Buffalo
21
University of Louisville
18
University of Missouri-Kansas City
18
University of Nevada-Reno
18
University of North Dakota
21
University of South Carolina- Columbia
18
University of Southern Mississippi
18
Virginia Commonwealth University
21
Western Michigan University
15-18
Wright State University- Main Campus
24
Average minimum
18.67
________________________________________________________________________________
Resolution #15-61
Approved by the Faculty Senate: April 14, 2015
Approved by the Chancellor: May 12, 2015
Reorganization of the College of Health and Human Performance to include the School of Social
Work, Department of Interior Design and Merchandising and Department of Child Development and
Family Relations from the College of Human Ecology.
Resolution #15-62
Approved by the Faculty Senate: April 14, 2015
Approved by the Chancellor: May 12, 2015
Proposed Provisional Code for the Reorganized College of Health and Human Performance, as
follows:
Preamble: This provisional code allows for faculty participation in and establishes procedures for the
College’s internal affairs and is consistent with all applicable provisions of the East Carolina
University Faculty Manual, East Carolina University Policy Manual, and all policies established by, or
under delegated authority of, the University of North Carolina Board of Governors, the East Carolina
University Board of Trustees, and/or the Chancellor.
Organization of the College:
The Dean of the College of Health and Human Performance is the chief administrative officer of the
reorganized college, which is comprised of the following units:
Department of Child Development and Family Relations
Department of Health Education and Promotion
Department of Interior Design and Merchandising
Department of Kinesiology
Department of Recreation and Leisure Studies
School of Social Work
Military Programs--Aerospace Studies/Air Force ROTC
Military Science/Army ROTC
The Department of Health Education and Promotion, Department of Kinesiology, Department of
Recreation and Leisure Studies, and Military Programs will continue to operate under the approved
standard operating procedures, guidelines, and unit code of the College of Health and Human
Performance, incorporated herein by reference [http://www.ecu.edu/csacad/fsonline/customcf/unitcodes/healthandhp.pdf], except where provisions of the unit code are in
conflict with established university policies, rules, regulations, and standard operating procedures or
where superseded by this Provisional Code. Some guidelines under which the unit operates are
contained in approved documents that are not incorporated in the unit code, the Faculty Manual, or in
other university publications. Examples include, but are not limited to, Faculty Workload Regulations,
Performance (Post-tenure) Review Standards, unit-approved Student Surveys, and other approved
operating guidelines. Except where university policies prevail, these approved unit guidelines will
continue to be followed by the unit until such time as a final unit code is approved by the Chancellor.
The Department of Child Development and Family Relations will continue to operate under approved
standard operating procedures, guidelines, and the unit code of the Department, incorporated herein
by reference [http://www.ecu.edu/cs-acad/fsonline/customcf/unitcodes/cdfr.pdf], except where
provisions of the unit code are in conflict with established university policies, rules, regulations, and
standard operating procedures or where superseded by this Provisional Code. Some guidelines
under which the unit operates are contained in approved documents that are not incorporated in the
unit code, the Faculty Manual, or in other university publications. Examples include, but are not
limited to, Faculty Workload Regulations, Performance (Post-tenure) Review Standards, unitapproved Student Surveys, and other approved operating guidelines. Except where university policies
prevail, these approved unit guidelines will continue to be followed by the unit until such time as a
final unit code is approved by the Chancellor.
The School of Social Work will continue to operate under approved standard operating procedures,
guidelines, and the unit code of the School, incorporated herein by reference [http://www.ecu.edu/csacad/fsonline/customcf/unitcodes/socialwork.pdf], except where provisions of the unit code are in
conflict with established university policies, rules, regulations, and standard operating procedures or
where superseded by this Provisional Code. Some guidelines under which the unit operates are
contained in approved documents that are not incorporated in the unit code, the Faculty Manual, or in
other university publications. Examples include, but are not limited to, Faculty Workload Regulations,
Performance (Post-tenure) Review Standards, unit-approved Student Surveys, and other approved
operating guidelines. Except where university policies prevail, these approved unit guidelines will
continue to be followed by the unit until such time as a final unit code is approved by the Chancellor.
The Department of Interior Design and Merchandising will continue to operate under approved
standard operating procedures, guidelines, and the unit code of the Department, incorporated herein
by reference http://www.ecu.edu/cs-acad/fsonline/customcf/unitcodes/interiordesign.pdf], except
where provisions of the unit code are in conflict with established university policies, rules, regulations,
and standard operating procedures or where superseded by this Provisional Code. Some guidelines
under which the unit operates are contained in approved documents that are not incorporated in the
unit code, the Faculty Manual, or in other university publications. Examples include, but are not
limited to, Faculty Workload Regulations, Performance (Post-tenure) Review Standards, unitapproved Student Surveys, and other approved operating guidelines. Except where university policies
prevail, these approved unit guidelines will continue to be followed by the unit until such time as a
final unit code is approved by the Chancellor.
The Dean of the College of Health and Human Performance (HHP) will appoint additional
administrative members to the College Executive Committee representing the Department of Child
Development and Family Relations, the Department of Interior Design and Merchandising, and the
School of Social Work until one or more approved unit codes are approved to replace the Provisional
Code. Representatives from units comprising the reorganized College on university-level committees
and boards will serve as representatives of all programs, departments, and schools within the
College.
To facilitate greater collaboration among members of the College, the voting faculty and/or the Dean
will provide opportunities for representation through new or expanded College-level leadership
groups, standing or ad hoc committees, and teams, as appropriate.
Enabling: This Provisional Code becomes effective after review and approval by the Educational
Policies and Planning Committee, the Faculty Senate, the Chancellor of East Carolina University, and
the University of North Carolina Board of Governors’ approval of the Reorganization of the College of
Health and Human Performance to include the School of Social Work, Department of Interior Design
and Merchandising and Department of Child Development and Family Relations from the College of
Human Ecology. It will remain in effect until superseded by one or more approved unit codes.
________________________________________________________________________________
Resolution #15-63
Approved by the Faculty Senate: April 14, 2015
Approved by the Chancellor: May 12, 2015
2015 Pilot of New Guidelines for Academic Program Review and Summary of the Major Changes
Proposed in the Guidelines for Academic Program Reviews including:
Review Process:
1.
Inclusion of an orientation meeting 1 year prior to APR to prepare units for upcoming reviews
2.
3.
4.
5.
6.
Inclusion of an internal review committee (Dean of the Unit, Dean of the Grad School, EPPC
representative, Dir of IA, and a possible inclusion of another IPAR representative)
Change of the role of EPPC (i.e., involved throughout the process)
Selection of external reviewers: more input from the unit and the Internal Review Committee
Shortening of the APR process (from submission of Self-Study to Final Action Plan Meeting)
from 18 months to 4 months
Change Biennial Reports to Progress Reports 1-year and 3-year after the Final Action Plan
Meeting
Self-Study:
7.
Complete revision of the content of the Self-Study:
a.
Shortening the self-study template from 9 to 4 pages
b.
Changing the framework: from a compliance report to an in-depth analysis of program
quality
8.
Definition of IPAR data package to support APR:
a.
Clearly defining two levels of data (program level vs. department level);
b.
Providing data beyond headcount to include completion rate and time-to-degree for
graduate programs
c.
Eventually dynamic data will be available through ECU Analytics Portal
9.
Integration of student learning outcomes assessment and academic program reviews
10.
IPAR providing more data and assessment support to units under review to improve the
quality of the self-study
11.
Articulated charge to the External Review Committee
Next Step:
12.
IPAR will further develop an APR handbook
________________________________________________________________________________
Resolution #15-64
Approved by the Faculty Senate: April 14, 2015
Approved by the Chancellor: May 12, 2015
Curriculum matters included in the Foundations Curriculum and Instructional Effectiveness
Committee meeting minutes of March 16, 2015 including approval of domestic diversity credit for
FORL 2666 Latino Text; approval of global diversity credit for FORL 2600 The Holocaust, FORL 2620
French Literature in Translation, FORL 2622 Francophone Literature of the Americas in Translation,
FORL 2665 Don Quixote, FORL 2680 German Literature in Translation, FORL 2690 Introduction to
German Cinema, FREN 2108 Culture and Communication, FREN 2440 Readings in the Culture of
France I, FREN 2441 Readings in the Culture of France II, FREN 2442 Readings in Francophone
Cultures of the Americas, FREN 3560 The Contemporary French and Francophone World, GERM
2300 Introduction to German Literature, GERM 2420 Culture of the German Speaking World, GERM
3340 Civilization of the German Speaking World, SPAN 2440 Spanish Culture and Civilization,
SPAN 2441 Latin American Culture and Civilization, SPAN 4558 Contemporary Spain, SPAN 4563
Latin American Texts: The Boom and Beyond, ACCT 4451 International Accounting, MGMT 3352
International Business, MGMT 4352 Management in a Global Economy, MKTG 3852 Cultural
Environment of International Business, CLAS 1500 Classical Mythology, CLAS 2220 Great Works of
Ancient Literature I: Greece, CLAS 2230 Great Works of Ancient Literature II,: Rome, PLAN 2030
Global Cities; Foundations Fine Art Credit for ART 1105 Ceramics Appreciation; and Foundations
Social Science credit for PLAN 2030 Global Cities.
________________________________________________________________________________
Resolution #15-65
Approved by the Faculty Senate: April 21, 2015
Approved by the Chancellor: May 26, 2015
Curriculum and academic matters contained in the University Curriculum Committee meeting minutes
of March 26, 2015, including curricular actions within the Department of History, School of Music,
College of Health and Human Performance, School of Social Work, Department of Political Science,
Department of Biology, Department of Foreign Languages and Literatures, School of Theatre and
Dance, School of Art and Design and College of Nursing.
________________________________________________________________________________
Resolution #15-66
Approved by the Faculty Senate: April 21, 2015
Approved by the Chancellor: May 26, 2015
Curriculum and academic matters contained in the University Curriculum Committee meeting minutes
of April 9, 2015, including curriculum actions within the College of Engineering and Technology,
Department of Chemistry, Department of Geography, Planning and Environment, School of Art and
Design, Department of Mathematics, College of Health and Human Performance, Department of
Child Development and Family Relations, School of Communication.
________________________________________________________________________________
Resolution #15-67
Approved by the Faculty Senate: April 21, 2015
Approved by the Chancellor: May 26, 2015
Curriculum and academic matters contained in the Writing Across the Curriculum Committee meeting
minutes of April 13, 2015, including Writing Intensive (WI) designation for CSDI 3040: Anatomy of the
Speech and Respiratory Mechanism.
________________________________________________________________________________
Resolution #15-68
Approved by the Faculty Senate: April 21, 2015
Approved by the Chancellor: May 26, 2015
Writing Intensive Course Audit and Program Review, as follows:
The focus of the Quality Enhancement Plan (QEP) on a vertical writing curriculum has led to a
number of important changes to the Writing Across the Curriculum (WAC) program. The first stage of
revision to the program involved shifting the curriculum for WI classes from “models-based” to
“outcomes-based” as the WAC Committee enacted the University Writing Outcomes for all Writing
Intensive courses.
The second stage of this revision involves instituting an ongoing program review related to WI
courses. Every five years, on a rotating schedule, the WAC Committee will request materials on WI
courses taught over the most recent five-year period. This ongoing review allows the committee to
work with departments/programs
1) to ensure that courses are being taught in ways that help students meet the University Writing
Outcomes;
2) to determine whether current WI courses should remain WI; and
3) to discover if different courses should become WI in order to better support a vertical writing curriculum.
This ongoing review provides a much needed space every five years for departments and programs,
in consultation with the WAC Committee, to review WI course offerings and make any curricular
revisions the department, program, or WAC Committee thinks necessary.
In order to begin Stage Two, the WAC Committee has prepared the following materials to help
departments/programs prepare their WI courses for review:



A timeline indicating when different colleges, departments, or programs will be up for review by the
WAC Committee;
A list of materials that each college, department, or program will be asked to compile as part of ongoing
review;
An explanation of how those materials will be reviewed by the committee and reported back to the
college/department/program.
Preparing Materials for Your WI Course Review
Each new WI course proposal involves a completed proposal form, a sample syllabus, and a letter
from the unit administrator indicating unit support for a course to be taught as writing intensive.
Because some courses are always taught WI and others only when instructors choose to teach them
as WI (e.g. WI*, or “WI by Section”), there is tremendous variability about what types of materials may
be available for program review. Likewise, since courses typically come to the WAC Committee one
at a time, it is hard for the committee to see the full picture of how “writing intensive” courses function
across programs, departments, and colleges.
To that end, the WAC Committee requests that colleges provide the following items from each of its
departments or programs that offers WI courses:
1. A memo from the unit administrator (e.g., department chair, program director) to the WAC committee
listing which courses should remain WI/WI* and which should no longer be offered as WI/WI* based on
an internal review of WI course offerings; the memo should indicate that, if the WI/WI* designation is to
be dropped from one or more courses, students will still be able complete the degree/program and
have the appropriate number of WI credits (3 WI credits are required in the major, and 3 additional WI
credits from any WI course in any program, exclusive of English 1100 and 2201, are required for
graduation).
2. A chart indicating which WI/WI* courses have been taught in the last five years, when they have been
taught (semester and year), how many sections, which of the courses are required for majors/minors,
and how many students per section have been enrolled.
3. One sample syllabus per course that the unit will continue to offer as WI/WI* with sample assignment
descriptions for each writing assignment, and an explanation of how the course assignments, taken
together, continue to meet the five University Writing Outcomes.
**New WI course proposals should go through the regular process and should not be included as part
of this program review.**
Since faculty submit copies of their WI and WI* syllabi to the University Writing Program every
semester, program staff will provide those materials back to colleges, departments, and programs in
order to reduce the work on unit faculty as they review and compile materials.
Timeline
1. Each spring, the WAC Committee will notify colleges if they have WI Course Reviews for their
departments/programs due the following fall.
2. Departments/programs responsible for teaching WI/WI* courses should review their current offerings,
determine if current offerings are best for meeting the current University Writing Outcomes, and decide
which courses they wish to continue offering as WI/WI*. A set of heuristic questions will be provided to
assist that process, but the University Writing Program staff is also available to meet with units to assist
them as they think through their WI/WI* offerings.
3. Colleges will collect the materials requested above from departments/programs, and provide them to
the WAC Committee by the first Monday of October.
4. The WAC Committee will review submitted materials between October and February, and will
communicate to programs/departments/colleges any recommendations by March.
Program Review Considerations
The primary goal of the WI Course Review is to provide departments/programs with the opportunity to
look at their WI course offerings holistically and to determine if they are efficiently and effectively
engaging students in WI courses at the most opportune moments. Students are required to take 3 WI
credits in their major; as such, programs with large numbers of WI courses may find that they have
more courses than they need or than are sustainable, particularly when the university endorses a 25
student cap as a “best practice” for WI courses. Because some programs offer multiple degrees or
tracks, however, it’s difficult for a committee like the WAC Committee to determine the right number
or configuration of WI courses for any program. Use the following questions to begin asking if your
current WI/WI* courses are meeting students’ needs as they move through your program.
 Ideally, undergraduate students would have one WI course per year during their 4 years at ECU.
Currently, they take English 1100 (year 1) and English 2201 (year 2). Are your WI course offerings such
that students are likely to enroll in a WI course in the major during years 3 and 4? If students won’t
likely enroll in a WI course their junior year, do you think it would be better if they did? What course(s)
might best meet that goal?
 In what ways, if any, do your WI course offerings provide a scaffolded experience for students in their
writing? Do 2000- and 3000-level courses offer “introductory” writing experiences, while 4000-level
course provide more “apprentice” or “expertise” level projects?
 Do your current WI course offerings all meet the University Writing Outcomes, adopted in 2014, rather
than the “five models” that were previously in effect? If not, is that because these are courses where the
outcomes are more difficult to meet? Are there courses where the outcomes seem more
appropriate/germane?
Sample Unit Administrator Memo
TO:
FROM:
DATE:
SUBJECT:
WAC Committee
Unit Administrator, Sample Unit
October 1, 2XXX
WI Course Review for Sample Unit
After a careful review of the 10 WI courses we currently offer (see chart), Sample Unit plans to
continue offering 6 WI courses and, with this memo, requests that the WAC Committee remove WI
designation from the following courses:




Course 1
Course 2
Course 3
Course 4
In Sample Unit, we plan to continue offering the following 4 courses as WI:




Course 5
Course 6
Course 7
Course 8
RATIONALE: Because Sample Unit offers two degrees (BS in Sample; BA in Sample), our students
follow two different tracks to degree completion. For our BS students, Course 5 provides a solid
foundation as a 3000-level “Intro to Sample” course; in this course, students learn basic research
methodology and write up research projects that demonstrate they are learning key methods of
inquiry in Sample. Course 6 is the capstone seminar for the BS in Sample; students are expected to
write seminar-styled papers that demonstrate that they are ready for graduate study in Sample or a
similar discipline. Our BA students typically enroll in Course 7 and 8 during their junior year; these
courses focus on public policy writing related to Sample and are intended to help students think
through their possible career options. While students write a lot in their senior capstone course, the
writing is more professional in nature (brief reports, sample resumes and cover letters, etc), and we
do not feel those writing activities adequately meet the University Writing Outcomes. For the BA
students, therefore, we would prefer they do most of their WI course work at the junior level.
The following 2 courses have historically been offered WI* (writing intensive by section) and Sample
Unit plans to continue to offer these as WI*.


Course 9
Course 10
RATIONALE: When faculty teach study abroad, these courses are more heavily writing intensive than
when they are taught as campus-based courses and the faculty teach study abroad would like to
maintain the rigorous writing experiences as part of that experience.
Attached to this memo is the chart of WI/WI* courses as requested. On three occasions, Course 2
enrolled significantly more than the 25 student cap that is encouraged for WI courses. This happened
because of faculty leave and the needs of students to graduate, but it also helped to see that Course
2 may not be a best option for WI/WI* designation, which contributed to our decision to request
removal of WI/WI*. The only other course that enrolled significantly more than 25 students was
Course 7, but because that was only one semester, we believe we can find ways to prevent that
happening again. At the moment, we do not foresee any problems with keeping WI/WI* courses at 25
or fewer students.
Similarly, find as well a 6 sample syllabuses, one each for Course 5, 6, 7, 8, 9, and 10. Each syllabus
includes sample assignments that are commonly used when faculty teach these courses, and a brief
explanation of how faculty see these activities as helping students to meet the University Writing
Outcomes.
WI Course Offerings | Five Year Review
Program: Department of Sample
Course
(Prefix
and #)
WI by
section
?
Required
for
Major?
Students
who typically
take (e.g.,
Freshmen,
Sophomore,
etc.)
Fall 2012
**Incl. # of
sections
taught &
course cap
Spring
2013
Summer
1 or 2
2013
Fall
2013
Spring
2014
Summer
1 or 2
2014
Course
1
N
N
Jr, Sr
1 (25)
2 (25)
1 (18)
1(25)
2 (25)
0
Fall
2014
Spring
2015
1
(25)
1 (25)
Sample Five Year Review Plan
Year 1 – 74 (2015, 2020, 2025 …)





Allied Health Science (18)
College of Business (6)
College of Education (24)
College of Nursing (6)
College of Engineering & Technology (17)
Year 2 - 86 (2016, 2021, 2026 …)

HCAS Dept A – G (excluding English)
o Anthropology (4)
o Biology (15)
o Chemistry (13)
o Economics (8)
o Foreign Language (21)
o Geography (10)
o Geology (6)
o Great Books/Classics (9)
Year 3 – 85 (2017, 2022, 2027 …)

HCAS Dept H – Z
o History (30)
o Math (4)
o Multidisc (2)
o Philosophy and Religious Studies (28)
o Physics (1)
o Political Science (6)
o Psychology (8)
o Sociology (2)
o Women’s Studies (4)
Year 4 – 85 (2018, 2023, 2028 …)



College of Fine Arts & Communication (49)
College of Health and Human Performance (15)
College of Human Ecology (21)
Year 5 – 84 (2019, 2024, 2029 …)


Department of English (61)
Honors College (23)
________________________________________________________________________________
Resolution #15-69
Approved by the Faculty Senate: April 21, 2015
Approved by the Chancellor: May 26, 2015
Revisions to the ECU Faculty Manual, Part VI, Section I, Subsection XII. Use of Copyrighted Works,
as follows:
Strikethrough font indicates suggested deletions; bold font indicates suggested additions.
“XII. Use of Copyrighted Works
A. Appropriate Use of Copyrighted Works
The Copyright Act of 1976, as amended (Title 17, U.S. Code), generally protects certain rights and
privileges of the copyright owner to exclude others from the right to reproduce and publicly distribute,
display or perform a work, as well as revise or prepare a derivative work based upon a copyrighted
work, without obtaining permission from the copyright owner. As an institution devoted to the creation,
discovery and dissemination of knowledge, the University supports the responsible, good faith
exercise of full fair use rights contained in the Copyright Act.
B. Fair Use
The “fair use doctrine” of the Copyright Act allows certain statutory exemptions applicable to
academia, recognizing the fundamental non-profit mission of universities to create and disseminate
knowledge for public benefit. Section 107 of the Copyright Act specifies that these exemptions
exist “for purposes such as criticism, comment, news reporting, teaching (including multiple
copies for classroom use), scholarship, or research” and requires that a person evaluate four
statutory factors to determine whether a proposed use is fair. If the desired use cannot be
determined as “fair”, faculty members must request permission from the copyright holder or
select an alternative work.
1. Elements of Fair Use
Individuals from the University community who wish to make fair use of a copyright work must
consider in advance the four statutory factors:
a. Purpose and Character of the Use
The purpose and character of the use, including whether such the use is of a for commercial nature
or for non-profit educational purposes.
b. Nature of the Work
The characteristics of the work being used, including whether it has been previously published and
whether it is factual or fictional.
c. Amount of Work to be Used
The amount, substantiality and qualitative nature of the portion used in relation to the entire
copyrighted work.
d. Effect on the Market
The effect of the use on the potential market for or value of the work.
2. Procedure Support for Making Fair Use Determinations
The University’s Copyright Committee, together with the Copyright Officer Office of the University
Attorney, shall identify educational needs of issue and, as necessary, revise guidelines to assist
University faculty, EPA non-faculty employees, SPA staff employees, and students in complying
with copyright law, including application of and making fair use evaluations. The Chancellor shall
also maintain copyright and fair use resources at the ECU libraries. The Copyright Management
Officer shall develop tools, resources, and training and education materials for use by the
campus community and shall coordinate workshops, conferences, seminars, and other similar
activities on copyright. Faculty are encouraged to review materials on the ECU Copyright
website (remove hyperlink), attend events scheduled through the Office for Faculty Excellence,
and contact the ECU Copyright Officer (remove hyperlink) with any questions they may have.
advise faculty, EPA-non-faculty employees, SPA employees and students regarding fair use
determinations pursuant to Section 2 of this policy as well as Research Information found in the ECU
Faculty Manual. (FS Resolution #12-38, March 2012)”
________________________________________________________________________________
Resolution #15-70
Approved by the Faculty Senate: April 21, 2015
Approved by the Chancellor: May 26, 2015
Revisions to the ECU Faculty Manual, Part VII, Section II, Subsection VI. Copyrights (created work),
as follows:
Replace the current text in Subsection VI. with the below proposed text:
“VI. Copyrights (created work)
The mission of East Carolina University to become a national model for student success, public
service, and regional transformation includes using creative learning strategies and delivery methods,
discovering new knowledge, and fostering innovation and entrepreneurship. Products of these
activities include the development and use of copyrightable materials. The creation of copyrightable
materials in the form of literary, dramatic, and other intellectual works by the university community is
encouraged as a measure of productivity and commitment to the dissemination of knowledge and
creative activity for public benefit. The university supports an open and free environment for its
faculty, staff, and students to carry out their scholarly work, and encourages publication without
constraint. These policies are in accord with applicable laws and pertinent university regulations.
The Copyright policies of the University of North Carolina are contained in Part 500.2 and 500.2.1 of
the University of North Carolina Policy Manual. The East Carolina University Copyright Regulation is
available at http://www.ecu.edu/PRR/10/40/02. These policies address ownership and use of
copyrightable works.”
Resolution #15-71
Approved by the Faculty Senate: April 21, 2015
Approved by the Chancellor: May 12, 2015
Curriculum and academic matters contained in the Educational Policies and Planning Committee
meeting minutes of April 10, 2015, including Request to discontinue MS in Vocational Evaluation in
the Department of Addictions and Rehabilitation Studies within the College of Allied Health Sciences;
Request to discontinue the Child Welfare Studies Certificate Program in the School of Social Work
within the College of Human Ecology; Request to approve a Neonatal Nurse Clinical Specialist
concentration in the Masters of Science in Nursing degree program in the Department of Graduate
Nursing Science within the School of Nursing; Request to approve a Post-Master’s Neonatal Clinical
Nurse Specialist concentration certificate in the Master of Science in Nursing degree program in the
Department of Graduate Nursing Science within the School of
Nursing; Request to change the
name of the MS degree in Exercise and Sport Science to Kinesiology and to establish a new course
prefix “KINE” in the Department of Kinesiology within the College of Health and Human Performance;
Request to approve the graduate certificate in Education in Healthcare Professions in the Department
of Interdisciplinary Professions within the College of Education; and Request to authorize approval of
an online/hybrid EdD Educational Leadership program within the College of Education.
________________________________________________________________________________
Resolution #15-72
Approved by the Faculty Senate: April 21, 2015
Approved by the Chancellor: May 26, 2015 (w/stipulation)
Final Approval by the Chancellor: June 15, 2015
Provisional Code for Academic Library Services.
________________________________________________________________________________
Resolution #15-73
Approved by the Faculty Senate: April 21, 2015
Approved by the Chancellor: May 26, 2015
Reorganization of the College of Business to include the School of Hospitality Leadership.
________________________________________________________________________________
Resolution #15-74
Approved by the Faculty Senate: April 21, 2015
Approved by the Chancellor: May 26, 2015
Provisional Code for the Reorganized College of Business.
Resolution #15-75
Approved by the Faculty Senate: September 8, 2015
Approved by the Chancellor: October 6, 2015
Formal faculty advice on curriculum and academic matters acted on and recorded in the
April 13, 2015 Graduate Council meeting minutes (GC#15-16) to include editorial revision to the
Graduate Catalog to include last day to drop/withdraw without grades and Thesis Dissertation
Oversight (TDO) Committee Best Practices.
Resolution #15-76
Approved by the Faculty Senate: September 8, 2015
Approved by the Chancellor: October 6, 2015
Curriculum matters included in the April 20, 2015 Foundations Curriculum and Instructional
Effectiveness Committee meeting minutes, including approval of domestic diversity credit for KINE
3301 Physical Education and Sport in Modern Society and NUTR 1010 Cultural Foods; global
diversity credit for KINE 4301 Comparative Sport and Physical Education: International Aspects; and
both foundations social science designation and global diversity credit for HIST 2150 Shop Till You
Drop: Consumerism.
Resolution #15-77
Approved by the Faculty Senate: September 8, 2015
Approved by the Chancellor: October 6, 2015
Curriculum matters included in the April 16, 2015 University Curriculum Committee meeting minutes,
including curriculum actions within the Department of Child Development and Family Relations,
College of Health and Human Performance and College of Engineering and Technology.
Resolution #15-78
Approved by the Faculty Senate: September 8, 2015
Approved by the Chancellor: October 7, 2015
Revised College of Engineering and Technology Unit Code of Operations.
Resolution #15-79
Approved by the Faculty Senate: September 8, 2015
Approved by the Chancellor: October 6, 2015
Commendation for Professor Andrew Morehead, Chair of the Faculty, as follows:
WHEREAS, Professor Andrew Morehead served as Chair of the Faculty from Fall 2014 through
Spring 2015, and
WHEREAS, Professor Andrew Morehead, during that time, invested extensive time and notable
efforts to strengthen East Carolina University and advance its mission, and
WHEREAS, Professor Andrew Morehead has maintained fidelity to the foundational principles of
shared governance and served to uphold them, and
WHEREAS, Professor Andrew Morehead has provided steady leadership through the establishment
and commencement of work groups for the implementation of recommendations of the University
Committee of Fiscal Sustainability, and
WHEREAS, Professor Andrew Morehead has provided skillful leadership during fiscally-challenging
times and reorganizations of colleges and departments, and
WHEREAS, Professor Andrew Morehead has strived to encourage collaboration of faculty and
administrators and worked to ensure that faculty voice was effectively represented in discussions
impacting university culture, policies, and processes, and
WHEREAS, Professor Andrew Morehead expertly managed the sensitive and complex university
conversation about the renaming of a dormitory, sensitively guiding diverse constituents to resolution,
and
WHEREAS, Professor Andrew Morehead has been thoroughly engaged with all stakeholders and is
to be commended for his admirable representation of the faculty of the university at meetings with the
university administration, the Board of Trustees, the Faculty Assembly, and others.
THEREFORE BE IT RESOLVED, that Professor Andrew Morehead is commended for his excellent
leadership as Chair of the Faculty.
BE IT FURTHER RESOLVED, that we, the members of East Carolina University's Faculty Senate,
hereby express our deep appreciation to Professor Morehead for his tireless efforts to support shared
governance and foster collaborative relationships among administrators, faculty members, and
university stakeholders. His vision, intelligence, and willingness to invest significant personal energy
and effort advanced the aims of the faculty and strengthened the university community during his
tenure as Faculty Chair of East Carolina University.
Resolution #15-80
Approved by the Faculty Senate: October 6, 2015
Received by the Chancellor: November 6, 2015
Formal faculty advice of no changes to curriculum and academic matters acted on and recorded in
the September 14, 2015 Graduate Council meeting minutes and supporting documents (GC#15-17)
that included Policy changes to Graduate School Appeals Procedure (GC#15-18), priority admission
for Honor students, and the 04-15-15 GCC organizational meeting minutes.
Resolution #15-81
Approved by the Faculty Senate: October 6, 2015
Approved by the Chancellor: November 6, 2015
Curriculum and academic matters contained in the University Curriculum Committee’s meeting
minutes of September 10, 2015 including curricular actions within the Department of
Economics, College of Health and Human Performance and School of Communications and
excluding action on the proposed change to the Committee’s name.
Resolution #15-82
Approved by the Faculty Senate: October 6, 2015
Approved by the Chancellor: November 6, 2015
Curriculum and academic matters contained in the Foundations Curriculum and Instructional
Effectiveness Committee’s meeting minutes of September 21, 2015 including curricular actions
within the Department of Foreign Languages and Literatures.
Resolution #15-83
Approved by the Faculty Senate: October 6, 2015
Approved by the Chancellor: November 6, 2015
Curriculum and academic program matters contained in the Educational Policies and Planning
Committee’s meeting minutes of September 11, 2015 including a Request to approve two new
concentrations (Family Science, Child Development) in the BS in Family and Community
Services within the Department of Human Development and Family Science in the College of
Health and Human Performance; Request to approve two new concentrations (Theatre
Management, Community Engagement) in the BA in Theatre Arts within the School of Theatre
and Dance in the College of Fine Arts and Communication; Request to approve offering the
MAEd in Mathematics Education via distance education (online) format within the Department
of Mathematics, Science, and Instructional Technology Education in the College of Education;
and Program Review revision response for the PhD in Pharmacology and Toxicology within
the Department of Pharmacology and Toxicology in the School of Medicine.
Resolution #15-84
Approved by the Faculty Senate: October 6, 2015
Approved by the Chancellor: December 8, 2015
Revised Department of Human Development and Family Science Unit Code of Operations
(formerly Department of Child Development and Family Relations) which will be used as
operational guidelines as part of the Provisional Code of Operations for the Reorganized
College of Health & Human Performance.
Resolution #15-85
Approved by the Faculty Senate: October 6, 2015
Received by the Chancellor: November 6, 2015
Formal faculty advice on revised Faculty Workload Policy.
Resolution #15-86
Approved by the Faculty Senate: October 6, 2015
Approved by the Chancellor: November 6, 2015
Curriculum and academic matters contained in the Writing Across the Curriculum Committee’s
meeting minutes of September 28, 2015 including changing JUST 3200 from “WI” to “WI by section”
and writing intensive (WI) course designation for ART 4942, ART 4944 and ART 4948.
Resolution #15-87
Approved by the Faculty Senate: November 3, 2015
Approved by the Chancellor: December 8, 2015
Approval of Fall 2015 Graduation Roster, including honors program graduates.
Resolution #15-88
Approved by the Faculty Senate: November 3, 2015
Received by the Chancellor: December 8, 2015
Formal faculty advice with no changes to curriculum and academic matters acted on and recorded in
October 19, 2015 Graduate Council meeting minutes (GC 15-19) and supporting documents, to
include the Dual Degree Program Policy revision, and the revised Master’s Pre-Thesis Research
Approval Form; Graduate Curriculum Committee meeting minutes from October 7, 2015, September
16, 2015, September 2, 2015, August 26, 2015 including curriculum action items (GC 15-20) from the
Department of Physical Therapy within the College of Allied Health Sciences, Department of
Interdisciplinary Professions within the College of Education, Department of Kinesiology within the
College of Health and Human Performance, Department of Communication Sciences and Disorder
within the College of Allied Health Sciences, Department of Public Health at the School of Medicine;
programmatic actions (GC 15-21) forwarded to the Education Policies and Planning Committee,
included title revision of existing certificate from Registered Health Information Administrator (RHIA)
to Health Information Management (HIM) in the Department of Health Services and information
Management within the College of Allied Health Sciences, consolidation of the PhD in Anatomy and
Cell Biology, PhD in Biochemistry and Molecular Biology, PhD in Microbiology and Immunology, PhD
in Pharmacology and Toxicology, and PhD in Physiology into one degree: PhD in Biomedical
Sciences within the School of Medicine; addition of Applied Research Option Within the MA in School
Psychology in the Department of Psychology within the College of Arts and Sciences, Movement of
Sustainable Tourism from The Graduate School to the College of Business, School of Hospitality
Leadership.
Resolution #15-89
Approved by the Faculty Senate: November 3, 2015
Approved by the Chancellor: December 8, 2015
Curriculum and academic matters acted on and recorded in the Foundations Curriculum and
Instructional Effectiveness Committee’s meeting minutes of October 19, 2015 including approval of
global diversity designation for GEOG 2100 and foundations humanities credit for GRBK 3001.
Resolution #15-90
Approved by the Faculty Senate: November 3, 2015
Approved by the Chancellor: December 8, 2015
Recommendation that a moratorium on consideration of courses for Foundations credit be instituted
effective January 1, 2016 and lasting until January 1, 2017. The moratorium does not apply to
revisions to courses that already carry foundations credit.
Resolution #15-91
Approved by the Faculty Senate: November 3, 2015
Held for further study by the Chancellor: December 8, 2015
Noting: While the recommendation is good, we cannot publish new requirements beginning in
Fall 2016 as requirements in the degree programs will not align with the new gen. ed.
requirements by that time. Faculty will need time to consider how the new gen. ed. requirements
will impact degree programs and revise the programs accordingly.
Recommendation to reduce required semester hours of general education beginning Fall 2016, which
Includes decreasing Humanities and Fine Arts from 10 SH to 9 SH; decreasing Natural Science from
8 SH to 7 SH (retaining the requirement of one laboratory hour); decreasing Social Science from 12
SH to 9 SH from at least two different areas; and requiring a 3 SH “general education elective” from
one of the following categories (humanities/fine arts, social/behavioral sciences or natural
science/mathematics).
Resolution #15-92
Approved by the Faculty Senate: November 3, 2015
Approved by the Chancellor: December 8, 2015
Curriculum and academic matters acted on and recorded in the University Curriculum Committee’s
meeting minutes of September 24, 2015 including curricular actions within the Department of History
and College of Education and University Curriculum Committee’s October 8, 2015 meeting minutes
including curricular actions within the Department of Physics.
Resolution #15-93
Approved by the Faculty Senate: November 3, 2015
Approved by the Chancellor: December 8, 2015
Curriculum and academic program matters acted on and recorded in the Educational Policies and
Planning Committee’s October 9, 2015 meeting minutes including a Request to approve consolidation
of the three programs in Physics (BS in Physics, BS in Applied Physics, BA in Physics); the
discontinuation of the BS in Applied Physics and the BA in Physics; and the offering of three
concentrations under the BS in Physics (Research, Professional, and Practical) all within the
Department of Physics and program review revision response for the PhD in Coastal Resources
Management and Institute for Coastal Science and Policy within the Institute for Coastal Science and
Policy and program review revision response for the Doctoral Program in Higher Education within the
College of Education.
Resolution #15-94
Approved by the Faculty Senate: November 3, 2015
Approved by the Chancellor: December 8, 2015
Curriculum and academic matters acted on and recorded in the Service Learning Committee’s
meeting minutes of October 20, 2015 including approval of service learning (SL) designation (with an
asterisk) for KINE 1010.
Resolution #15-95
Approved by the Faculty Senate: November 3, 2015
Approved by the Chancellor: not applicable
Whereas,
the ECU Faculty Senate should take a leadership role on the issue of this week’s
pay raises for the chancellor of ECU and other UNC system institutions, as reported in
the News & Observer (http://bit.ly/1M9s4X7) and the Daily Reflector
(http://bit.ly/1NOHYcr); and
Whereas,
as reported, the UNC Board of Governors used taxpayer money to show chancellors
were underpaid and fairness demands that the Board invest the same energy
investigating and resolving salary issues of faculty; and
Whereas,
ECU bills itself as the leadership university; and
Whereas,
leadership universities should stand in solidarity with the rank-and-file; and
Whereas,
it’s time for ECU, the leadership university to lead on an important issue of equity and
fairness for all.
Therefore, Be It Resolved, that the ECU Faculty Senate vote to express disapproval of the
taxpayer-funded pay raises for top management at a time of stagnant taxpayer-funded wages for
the rank-and-file who are major contributors to the work of the university.
Be It Further Resolved, that the ECU Faculty Senate urge the Chair of the Faculty to contact Faculty
Senate leaders at other UNC institutions to express ECU faculty’s disapproval of the pay
raises.
Be It Further Resolved, that the ECU Faculty Senate request that ECU’s Faculty Assembly
Delegates express to the President of the UNC System a request to ask the UNC Board of
Governors to hire a consulting firm to do a market-rate study of faculty salaries.
Resolution #15-96
Approved by the Faculty Senate: December 1, 2015
Received by the Chancellor: January 7, 2016
Formal faculty advice with no changes to curriculum and academic matters acted on and recorded in
November 16, 2015 Graduate Council meeting minutes, including the Graduate Curriculum
Committee meeting minutes from October 7, October 21, and November 4, 2015 which included
Curriculum actions (GC 15-22) from the Department of Communication Sciences and Disorders,
Department of Public Health, College of Nursing, Department of Psychology and the Department of
History; Programmatic actions (GC 15-23) forwarded to the Educational Policies and Planning
Committee, included the College of Nursing: discontinuation of the Alternate Entry MSN Option,
discontinuation of the RN/MSN Option, discontinuation of Existing Concentrations within the MSN:
Family Nurse Practitioner, Adult-Gerontology Nurse Practitioner, discontinuation of Existing
Certificates: Adult-Gerontology Nurse Practitioner, Family Nurse Practitioner; School of Music:
consolidation of the MM in Performance and the MM in Theory-Composition into one degree with
three concentrations: Performance, Theory-Composition, Music History and literature; discontinuation
of the MM in Performance and MM in Theory-Composition; Department of Literacy Studies, English
Education, and History Education: consolidation of two MAED programs in ENED and HIED into one
degree with two concentrations, discontinue the MAED in ENED and HIED; Department of
Psychology, new graduate certificate in Quantitative Methods for the Social and Behavioral Sciences.
Resolution #15-97
Approved by the Faculty Senate: December 1, 2015
Approved by the Chancellor: January 7, 2016
Curriculum and academic matters acted on and recorded in the University Curriculum Committee’s
meeting minutes of October 22, 2015, including curricular actions within the School of
Communication, Department of Mathematics and University Studies Program and University
Curriculum Committee’s meeting minutes of November 5, 2015, including curricular actions within the
Department of Foreign Languages and Literatures.
Resolution #15-98
Approved by the Faculty Senate: December 1, 2015
Approved by the Chancellor: January 7, 2016
Curriculum and academic matters acted on and recorded in the Service Learning Committee’s
meeting minutes of November 10, 2015, including approval of service learning (SL) designation for
ENGL 2201: Writing About the Discipline.
Resolution #15-99
Approved by the Faculty Senate: December 1, 2015
Approved by the Chancellor: January 7, 2016
Request to Reorganize the Department of Criminal Justice from the College of Human Ecology into
the College of Arts and Sciences and approve the Departmental Provisional Code.
Resolution #15-100
Approved by the Faculty Senate: December 1, 2015
Approved by the Chancellor: January 7, 2016
Curriculum and academic matters acted on and recorded in the Educational Policies and Planning
Committee’s meeting minutes of November 13, 2015, including Consolidation of the PhD in
Anatomy and Cell Biology, PhD in Biochemistry and Molecular Biology, PhD in Microbiology and
Immunology, PhD in Pharmacology and Toxicology, and PhD in Physiology into one degree: PhD in
Biomedical Sciences within the School of Medicine; Title Revision of Existing Certificate from
Registered Health Information Administrator (RHIA) to Health Information Management (HIM) in the
Department of Health Services and Information Management within the College of Allied Health
Sciences; Addition of Applied Research Option Within the MA in School Psychology in the
Department of Psychology within the College of Arts and Sciences; Request to approve offering the
Master of Public Administration via distance education (online) format through the Gateway Center in
Rocky Mount in the Department of Political Science within the College of Arts and Sciences; Request
to approve the consolidation of the MM in Performance and the MM in Theory-Composition into one
degree: MM in Music - with two concentrations Performance and Theory-Composition;
discontinuation of the MM in Performance; discontinuation of the MM in Theory-Composition; and the
establishment of a new concentration in MM in Music- Music History and Literature in the School of
Music within the College of Fine Arts and Communication; Request to approve the consolidation of
the MAED programs in ENED and HIED into one degree: MAED in Curriculum and Instruction - with
two concentrations ENED and HIED; discontinuation of the MAED in ENED; and the discontinuation
of the MAED in HIED in the Department of Literacy Studies, English Education and History Education
within the College of Education; Request to approve the discontinuation of the BA in Art History and
Appreciation in the School of Art and Design within the College of Fine Arts and Communication;
Request to approve the discontinuation of the BS in School Health Education in the Department of
Health Education and Promotion within the College of Health and Human Performance; and Program
Review response for the Department of Political Science within the College of Arts and Sciences
Resolution #15-101
Approved by the Faculty Senate: December 1, 2015
Approved by the Chancellor: January 7, 2016 (with addition highlighted below)
Addition (noted in bold print) to the ECU Faculty Manual, Part VI, Section V.III. Mace Bearer, as
follows:
“III. Mace Bearer
The mace bearer is a faculty member who leads University ceremonial events such as graduation
and Founder's Day processions. The eligibility requirements to be appointed East Carolina
University's mace bearer include:

Senior faculty member in terms of years of service,

Holds a full-time faculty position with East Carolina University, and

Is not a unit administrator or an individual with one half or more of his/her load assigned to
administrative duties.
The Associate Vice Chancellor for Human Resources prepares a list of the most senior faculty
members in terms of years of service to the University and notifies the Chancellor and Chair of the
Faculty. The Chancellor makes the appointment. The Chancellor makes this appointment taking
diversity of the University community into consideration. If there is more than one qualified
individual, the responsibility of the position should rotate annually among them.”
Resolution #15-102
Approved by the Faculty Senate: December 1, 2015
Approved by the Chancellor: January 7, 2016
Curriculum and academic matters acted on and recorded in the Foundations Curriculum and
Instructional Effectiveness Committee’s meeting minutes of November 16, 2015, including approval of
global diversity credit for GEOG 2110 World Geography – Less Developed regions, ECON 4740 –
Urban and Regional Economics, IDIS 4600 – Strategic Global Sourcing, POLS 1050 – Politics and
Global Understanding, POLS 2010 – Introduction to Comparative Politics, POLS 4382 – Politics of
Terrorism and domestic diversity credit for POLS 3039 – Black Politics and POLS 3040 – Women in
Politics.
Resolution #15-103
Approved by the Faculty Senate: December 1, 2015
Approved by the Chancellor: not applicable
2016/2017 Faculty Senate and Agenda Committee Meeting Dates
Agenda Committee
Faculty Senate
August 23, 2016
September 6, 2016
September 20, 2016
October 4, 2016
October 18, 2016
November 1, 2016
November 15, 2016
December 6, 2016
January 10, 2017
January 24, 2017
February 7, 2017
February 21, 2017
March 14, 2017
March 28, 2017
April 11, 2017
April 18, 2017
April 25, 2017
(2017/2018 organizational mtg.)
Resolution #15-104
Endorsed by the Faculty Senate: December 1, 2015
Approved by the Chancellor: not applicable
Faculty Senate endorsement of Staff Senate Resolution #15-16 on Staff Salaries and Inequity, as
follows:
Whereas, the mission of the East Carolina University Staff Senate is to promote communication
between SHRA, EHRA non-faculty, and CSS staff and the administration of East Carolina University
as well as when appropriate, faculty and students;
Whereas the responsibilities of the Staff Senate are: 1). To serve as liaison between the staff and the
Chancellor, Board of Trustees, Faculty Senate, Student Government Association and UNC Staff
Assembly; 2). Review policies, rules, regulations and procedures and make recommendations
regarding the interests/concerns that affect East Carolina University Staff; 3). Assist in the
communication of issues and activities affecting staff members; 4). Promote participation in the East
Carolina University community through its support of University activities and community service
projects; and 5). Encourage a sense of community among all University employees;
Whereas, the East Carolina University Chancellor has received a substantial pay raise as a result of
a market salary study;
Whereas, the East Carolina University EHRA Faculty and non-Faculty have received notification of
an impending pay raise, and will soon receive the report of the Faculty Salary Equity Study;
Whereas, inflation from 2008 – 2015 has eroded the value of the dollar by 10%, equating to a 10%
pay cut for employees since 2008;
Therefore, be it resolved, the East Carolina University Staff direct the ECU Staff Assembly
Delegates to make a motion to the full Staff Assembly to aggressively advocate for a market study
and funding to rectify current salaries and maintain over a period of years to compensate for
inflationary erosion, for ECU and North Carolina SHRA/CSS, and EHRA non-faculty Staff pay raises
in the 2016 North Carolina Legislative session;
Be It Further Resolved, the East Carolina University Staff respectfully requests the continued
support of the University Chancellor, Vice-Chancellor, and Board of Trustees to continue to advocate
for much needed pay raises for ECU and North Carolina SHRA/CSS, and EHRA non-faculty
employees.
(Date Approved by the Staff Senate: November 18, 2015)
Resolution #16-01
Approved by the Faculty Senate: January 26, 2016
Received by the Chancellor: February 17, 2016
Formal faculty advice with no changes to the curriculum and academic matters acted on and
recorded in the Graduate Council’s meeting minutes of December 7, 2015, including the Graduate
Curriculum Committee meeting minutes from November 18, 2015 which included Programmatic,
Policy and Curriculum actions (GC 15-24) Request for Authorization to plan a New Program - MA in
Hispanic Studies, request for Authorization to plan a New Program - Joint Ph.D. in Integrative
Coastal and Marine Science (ICMS) with the University of North Carolina Wilmington (UNCW) and
East Carolina University (ECU); changes to the grading scale for graduate students, including
elimination of “R/Q” grades and replacement with “S/U” grades; and the College of Nursing: Proposal
of New Courses: NURS 8205, NURS 8206, NURS 8236, NURS 8242, NURS 8250, NURS 8262;
Revision of Existing Courses: NURS 8200, NURS 8220, NURS 8225, NURS 8226, NURS 8227,
NURS 8235, NURS 8240, NURS 8241, NURS 8260.
Resolution #16-02
Approved by the Faculty Senate: January 26, 2016
Received by the Chancellor: February 17, 2016
Formal faculty advice on proposed Regulation on the Use of Humans in Research, with no additional
changes being recommended.
1.0
DEFINITIONS:
1.1
Human: a living individual about whom an investigator conducting research obtains
data as part of a research project
1.1.1 Through intervention or interaction with the individual;
1.1.1.1
Intervention: includes both physical procedures by which data are
gathered and manipulations of the participant or the participant’s
environment that are performed for research purposes
1.1.1.2
Interaction: includes communication or interpersonal contact
between investigator and participant
1.1.2 That is identifiable, private information about a human. {Code of Federal
Regulations (CFR) §45, Part 46.102(f)(1)(2)})
1.2
Investigator: either a professional or student, responsible for the conduct of research
investigation
1.3
Research: Systematic investigation, including research development, testing and
evaluation, designed to develop or contribute to generalizable knowledge. {§45 CFR
Part 46.102(e)}
1.4
Federal wide Assurance: Written assurance provided by the Institution to the Office for
Human Research Protections (OHRP), Health and Human Services (HHS) that the
Institution will comply with the requirements set forth in the federal regulations for the
protection of humans in research. This assurance must be approved by the OHRP,
HHS for federal wide use by that office. {§45 CFR Part 46.103(a)}
1.5
Human Research Protection Program (HRPP): a comprehensive program at ECU that
involves all units, departments, and individuals who are dedicated to the protection of
human research and contribute to areas of compliance that impact those protections.
(Ex. Sponsored Programs, Clinical Trials, Radiation Safety, Biosafety, etc.)
2.0
SCOPE: This regulation establishes the principles and organizational structure governing the
use of humans in research activities and reflects the University’s commitment to the protection
of those humans who volunteer;
2.1
The HRPP includes the ECU University & Medical Center Institutional Review Boards
(UMCIRB) as set forth in the ECU Federal wide Assurance, which is required in order
for ECU to receive federal funds;
2.2
All activities that meet the definition of human research must receive UMCIRB review
and approval prior to initiation
2.3
All research that meets the definition of human research activities must be conducted in
accordance with the regulations, rules and standard operating practices of ECU, the
HHS and the Food and Drug Administration’s (FDA) Code of Federal Regulations
governing the use of humans in research (if the research falls within the purview of the
FDA), and the applicable regulations set forth by the International Council on
Harmonization (ICH);
3.0
REGULATION: East Carolina University requires all faculty, staff, students, or any agents of
the University who conduct research involving humans or private, identifiable information about
humans to do so responsibly, abiding by all applicable regulations, rules, and standard
operating practices to ensure the ethical conduct of research. The University has a systematic
and comprehensive Human Research Protection Program (HRPP) that is designed to protect
the rights, dignity, and welfare of humans who participate in the research programs of the
University and its affiliated institutions. The program is based on the ethical principles outlined
in the Nuremburg Code and the Belmont Report.
4.0
DELEGATION OF AUTHORITY: By applying for and receiving a Federal wide Assurance,
HHS delegates authority for ECU to receive federal funds for the conduct of human research.
4.1
4.2
4.3
4.4
The Chancellor has delegated authority and responsibility of the HRPP to the Chief
Research Officer (CRO). The CRO serves as the Institutional Official for ECU’s Federal
wide Assurance and is responsible for the oversight and compliant operation of the
HRPP to include the following as defined in the ECU FWA:
4.1.1 ECU Biomedical University and Medical Center Institutional Review Board
(UMCIRB) (IRB #1); and
4.1.2 ECU Behavioral & Social Sciences University & Medical Center Institutional
Review Board (UMCIRB) (IRB #2).
The UMCIRBs are granted authority through federal regulations to review human
research proposals and take any of the following actions:
4.2.1 Approve;
4.2.2 Require modifications to secure approval;
4.2.3 Disapprove;
4.2.4 Suspend or terminate approval of on-going studies;
4.2.5 Suspend or terminate the ability of research personnel to conduct human
research at or on behalf of ECU;
4.2.6 Observe or have a third party observe consent processes or the conduct of
research; and
4.2.7 Conduct Quality Improvement and Quality Assessment evaluations; and
4.2.8 Conduct for-cause investigations of alleged or reported noncompliance of ongoing and closed research studies.
No official of ECU or its Affiliates can:
4.3.1 Support the conduct of human research activities that do not have approval from
the UMCIRBs; or
4.3.2 Overturn a decision of disapproval issued by the UMCIRBs.
The HRPP includes:
4.4.2 The ECU Biomedical and Behavioral and Social Sciences UMCIRBs, as defined
in the ECU Federal wide Assurance;
4.4.3 Other units, divisions, or administrative bodies that interact or can impact the
conduct of human research and can be called upon to enhance the protections
for humans participating in research (ex. Institutional Biosafety Committee,
Radiation Safety Committee, Risk Management, University Audit, etc.)
4.5
5.0
Related rules and standard operating practices are available on the Office of Research
Integrity and Compliance (ORIC) website: www.ecu.edu/irb.
RESPONSIBILITIES
5.1
5.2
The Chief Research Officer (CRO):
5.1.1 Serves as the Institutional Official and has the authority to speak for the
institution in matters regarding human research. The CRO is ultimately
responsible for the oversight and compliant operations of the HRPP;
5.1.2 Maintains open and direct channels of communication with UMCIRB members
and staff, investigators and research personnel, and administrators to address
questions, concerns, or suggestions regarding the HRPP;
5.1.3 Ensures the UMCIRBs have sufficient meeting space, staff, and budgetary
resources to support review and record keeping responsibilities;
5.1.4 Reviews an annual report drafted by the Director of the Office of Research
Integrity and Compliance (ORIC) to identify and ensure adequate resources are
available to support required activities;
5.1.5 Notifies the Office for Human Research Protections (OHRP), the Food and Drug
Administration (FDA), the Office of Research Integrity (ORI) as appropriate and
any relevant agencies of incidents of serious or continuing noncompliance with
UMCIRB procedures, federal regulations, or state laws as well as any
suspensions of terminations of UMCIRB approval;
5.1.6 Protects UMCIRBs from undue influence or threat of retaliatory actions so that
UMCIRBs can function independently, basing decisions on ethical principles,
regulations, and institutional policies;
5.1.7 Approve recommendations and appoints IRB members, including alternates, exofficio’s and continuing consultants; and
5.1.8 Receives annual evaluations and recommendations from the Director, ORIC, of:
5.1.8.1 UMCIRB Members, staff, board composition and number of
protocols reviewed; and
5.1.8.2 Adequacy of resources, program continuity, scientific and
professional expertise of members as relevant to the business
conducted.
5.1.9 Delegates to the UMCIRBs the sole authority to make determinations of exempt
status.
The ECU Director, ORIC:
5.2.1 Serves as the overall administrator for the HRPP;
5.2.2 Is responsible for ensuring that the UMCIRBs function and operate in compliance
with all federal, state, and local laws and regulations that govern the protection of
humans involved in research activities;
5.2.3 Provides notification to the CRO and, as applicable, other administrative and
affiliated officials, of any injury, breach of trust, unanticipated problems involving
risks to participants or others, serious or continuing noncompliance, and
suspension or termination of UMCIRB approval;
5.2.4 Investigates all issues of undue influence or threats of retaliation directed to the
UMCIRB members or staff and provides recommendations for resolution to the
Vice Chancellor;
5.2.5 Presents an Annual Report to the Vice Chancellor regarding the status of the
HRPP program that includes review of resources, continuity of operations, and
6.0
7.0
adequacy of scientific and professional expertise available to carry out
requirement of the HRPP; and
5.2.6 Ensures the standard operating practices of ORIC and the HRPP adhere to
University Rules and Regulations, state laws, and federally mandated
regulations, including Conflict of Interest, Whistleblower, and Export Control
rules.
RELATED POLICIES, REGULATIONS, RULES, and STANDARD OPERATING PRACTICES
6.1
Related rules and standard operating practices are available on the Office for Research
Integrity and Compliance (ORIC) website: www.ecu.edu/irb
HISTORY
Date
01/13/2014
Revision #
1.0
Change
New format and
language
Reference
Section(s)
All Sections
Resolution #16-03
Approved by the Faculty Senate: January 26, 2016
Approved by the Chancellor: February 17, 2016
Curriculum and academic matters acted on and recorded in the University Curriculum Committee’s
meeting minutes of November 12, 2015, including curricular actions within the Department of
Geological Sciences, School of Art and Design, Department of Human Development and Family
Science, Department of Health Education and Promotion and Department of Criminal Justice.
Resolution #16-04
Approved by the Faculty Senate: January 26, 2016
Approved by the Chancellor: February 17, 2016
Curriculum and academic matters acted on and recorded in the Educational and Policies Committee’s
meeting minutes of December 11, 2015 including a request to approve the establishment of the
Miller School of Entrepreneurship within the College of Business; request to approve the movement
of MS in Sustainable Tourism from the Graduate School to the School of Hospitality Leadership within
the College of Business; request to approve the authorization to plan a new Joint (ECU/UNCW) Ph.D.
program in Integrative Coastal Marine Science (ICMS); request to approve the revision of Existing
Degree: Industrial and Organizational Concentration of the MA in General-Theoretic Psychology
(change requirement) and new graduate certificate in Quantitative Methods for the Social and
Behavioral Sciences within the Department of Psychology; request to approve the revision of the PhD
in Bioenergetics and Proposal of four New Concentrations: Biomechanics and Motor Control, Cellular
and Molecular Bioenergetics, Nutritional Exercise Physiology, Exercise Physiology and Behavioral
Science in the Department of Kinesiology within the College of Health and Human Performance;
request to approve a New Concentration within the BA in Foreign Languages and Literatures: Global
Studies within the Department of Foreign Languages and Literatures; Request to approve the
discontinuation of existing certification: Driver and Safety Education Add On Certification in the
Department of Health Education and Promotion within the College of Health and Human
Performance; and the Program Review response for the Department of Philosophy and Religious
Studies.
Resolution #16-05
Approved by the Faculty Senate: January 26, 2016
Approved by the Chancellor: February 17, 2016
Curriculum and academic matters acted on and recorded in the Educational Policies and Planning
Committee’s meeting minutes of January 15, 2016 including a request to discontinue the Alternate
Entry (AE) MSN Option, RN/MSN Option, Existing concentrations within the MSN: Family Nurse
Practitioner, Adult-Gerontology Nurse Practitioner, and Existing certificates: Adult-Gerontology Nurse
Practitioner, Family Nurse Practitioner within the College of Nursing and a request to approve the
authorization to plan a new degree program: MA in Hispanic Studies in the Department of Foreign
Languages and Literatures; and receipt of the Annual Audit of the University Studies Program.
Resolution #16-06
Approved by the Faculty Senate: January 26, 2016
Approved by the Chancellor: February 17, 2016
Revisions to the University Undergraduate Catalog, Section 5: Academic Regulations, After Schedule
Change Period, as follows:
New text in catalog being added
“Course Withdrawal Allotment
Students may withdraw from up to 16 semester hours during their undergraduate career. Students
may use these withdrawals between the end of the Course Adjustment Period and the deadline to
withdraw from term-length courses without a grade, which is 60% of regularly scheduled class
meetings, exclusive of final exams.
During Course Adjustment Period
The Course Adjustment Period is limited to the first five days of classes of the fall and spring
semesters. During the summer, the Course Adjustment Period is limited to the first two days of
classes each summer term. Students may refer to ECU’s academic calendar for specific dates
(http://www.ecu.edu/fsonline/senate/fscalend.cfm). During the Course Adjustment Period, a student
may drop or add a course(s) to his/her schedule. Course drops during this period do not count
against a student’s Course Withdrawal allotment of 16 semester hours.
After Course Adjustment Period
Students are expected to complete all the courses for which they are registered at the close of the
Course Adjustment Period. The consequences of withdrawing from a course or term may affect a
student’s progress in a major, tuition surcharge, and/or financial aid. The impact of a Course/Term
Withdrawal is as follows:
Impact of Course or Term Withdrawals for Non-Extenuating and Extenuating Circumstances
Effect of Withdrawals
Non-Extenuating Circumstances
Extenuating
on:
Circumstances
Tuition Surcharge
Course(s) count in surcharge
None
calculation
Transcript
Withdrawal (W) noted on Transcript
Grade Point Average
(GPA)
Attempted Hours
Financial Aid
None (for withdrawals within 60% of academic term)
Courses(s) count as attempted hours
Course(s) subject to financial aid and Satisfactory Academic
Progress rules
Course Withdrawal
During the first 60 percent of the regularly scheduled class meetings (exclusive of final exams), a
student may withdraw from the course after consultation with his/her advisor. There are two options
for requesting the withdrawal. The preferred option is that the student’s advisor email the Office of the
Registrar (copying the student) at regis@ecu.edu. The second option is that the student email the
Office of the Registrar at regis@ecu.edu. If the student initiates the request, the Office of the
Registrar will contact the student’s advisor for approval prior to granting the request. For either option,
the request to the Office of the Registrar should include the student’s name, Banner ID, and course
prefix and number of the withdrawn course(s). Please refer to Course or Term Withdrawal Refund
Rule below.
The same 60 percent withdrawal period rule also applies to block courses of other lengths. It is the
student’s responsibility to consult the official ECU academic calendar to determine the appropriate
withdrawal period for such block courses. (http://www.ecu.edu/fsonline/senate/fscalend.cfm)
Extenuating circumstances, however, can warrant consideration for withdrawal by exception.
Students may petition the Dean of Students for Course Withdrawals by exception.
(http://www.ecu.edu/deanofstudents/) Petitions for withdrawal after the 60 percent withdrawal period
deadline will typically be granted only for unforeseen and uncontrollable medical, psychological, or
personal reasons directly affecting the course(s). The following are not considered a sufficient basis
for exception: poor performance in course work, missed deadlines, change of major, a course grade’s
adverse effect on the student’s grade point average, probationary standing, or other eligibility. The
Dean of Students cannot accept requests after the last regularly scheduled class meeting prior to the
final examination for the course(s) in question. Students whose request is received after the last class
meeting or whose request is denied by the Dean of Students may appeal to the Student Academic
Appellate Committee (SAAC). The decision of the Student Academic Appellate Committee is final.
(http://www.ecu.edu/deanofstudents/faqs.cfm).
Term Withdrawal
Students desiring to withdraw from an academic term should meet with an academic advisor to
review consequences and policies. The student must then obtain an official withdrawal form located
on the website of the Office of the Registrar (www.ecu.edu/registrar). After the student has obtained
the signatures of the various officials designated on the form, the student must submit the form to the
Office of the Registrar for final approval by email: regis@ecu.edu. The Office of the Registrar will
accept a completed form that is scanned and sent via the student’s ECU email address.
Withdrawal Requests Made Within 60% of the Academic Term: During the first 60 percent of
regularly scheduled class meetings (exclusive of final exams), a student may withdraw from the
university without receiving grades for courses in which he/she is enrolled.
Withdrawal Requests Made Beyond 60% of the Academic Term: After 60 percent of regularly
scheduled class meetings (exclusive of final exams), a student withdrawing from the university shall
receive no credit for the courses in which he/she is passing at the time of withdrawal. A student will
receive a grade of F for all courses in which he/she is failing at the time of withdrawal.
Please Note: A term withdrawal is not charged to a student’s Course Withdrawal allotment of 16
semester hours.
Course or Term Withdrawal Refund Rule
It is to the financial advantage of students withdrawing, dropping to part-time status, or dropping to a
lower block of credit hours to do so as early as possible in the term. Refunds for tuition and fees
(excluding room and board charges that are determined by contractual agreement) will be considered
during the twenty (20) class day refund period in fall and spring and the five (5) day refund period
during summer. No refunds will be considered after the published "last day for partial refund".”
Current text in catalog being deleted
“After Schedule Change Period
During the first 60 percent of the regularly scheduled class meetings of a course (including the
meeting for the final examination), a student may withdraw the course. After consultation with his or
her advisor, the student secures the signature of the advisor on the schedule change form and takes
it to the Office of the Registrar for processing or the request to withdraw the course may be emailed
to regis@ecu.edu. Students enrolled in a distance education course must email DEDrops@ecu.edu
from their ECU email account to request a course withdraw or drop. The same 60 percent withdrawperiod rule applies to block courses of other lengths as well. Ordinarily, a student may withdraw up to
four courses or a smaller prorated number in pursuit of a university degree. (See Course Withdraw
Allocations, below.) It is the student’s responsibility to consult official documents and/or the university
calendar to determine the appropriate withdraw period for such block courses. Extenuating
circumstances, however, can warrant consideration for withdraw by exception, as explained below.
Petitions for withdraws after the deadline for course withdraws will typically be granted only for
unforeseen and uncontrollable medical, psychological, or personal problems directly affecting the
course(s) to be withdrawn. Students may petition the Student Academic Appellate Committee through
the Office of the Registrar for withdraws by exception (withdraws after the 60 percent withdraw
period, withdraws beyond student’s allotted number, and withdraws not counted against the allotted
number). Poor performance in course work; missed deadlines; change of major; or a course grade’s
adverse effect on the student’s grade point average, probationary standing, or other eligibility is not in
itself a sufficient basis for exception. The decision of the Student Academic Appellate Committee is
final.
Course withdraws for medical problems will be heard by Student Health Services and course
withdraws for psychological problems will be heard by the Center for Counseling and Student
Development. The written appeal must contain the rationale for the appeal and documentation of
personal, family, or medical problems and how these problems affected the course(s) to be
withdrawn. Student Health Services and the Center for Counseling and Student Development will not
accept requests after the last regularly scheduled class meeting prior to the final examination for the
course(s) in question except where earlier requests could not have been foreseen.
Students whose petitions for withdraws are denied by Student Health Services or the Center for
Counseling and Student Development may appeal the decision to the Student Academic Appellate
Committee. The decision of the Student Academic Appellate Committee is final.”
Resolution #16-07
Approved by the Faculty Senate: February 23, 2016
Received by the Chancellor: April 1, 2016
Formal faculty advice with no changes to the curriculum and academic matters acted on and
recorded in the Graduate Council’s meeting minutes of January 25, 2016, which included Policy and
Curriculum actions (GC 15-25), including revision to the Faculty Manual “Part II, Section IV” to allow
Graduate Status for retired/emeritus faculty, revision to the Graduate Catalog policy on “Falsification
of information on Graduate Application”; Curriculum actions within the Graduate Curriculum
Committee meeting minutes from December 2, 2015 included packages submitted by the Department
of Interdisciplinary Professions, Department of Elementary Education and Middle Grades Education,
Department of Literacy Studies, English Education, and History Education, Department of Human
Development and Family Services, Department of Foreign Languages and Literatures, Department of
Kinesiology, Department of Mathematics, Science, and Instructional Technology Education,
Department of Special Education, Foundations and Research, and the School of Art and Design.
Resolution #16-08
Approved by the Faculty Senate: February 23, 2016
Approved by the Chancellor: April 1, 2016
Curriculum and academic matters contained in the Writing Across the Curriculum Committee’s
meeting minutes of February 8, 2016, including writing intensive (WI) course designation for HIST
3840 and AAAS 2500.
Resolution #16-09
Approved by the Faculty Senate: February 23, 2016
Approved by the Chancellor: April 1, 2016
Revised University Curriculum Committee charge, as noted below.
(Deletion is noted in strikethrough and addition in bold print.)
1.
Name:
University Undergraduate Curriculum Committee
2.
Membership:
8 elected faculty members.
Ex-officio members (with vote): The Chancellor or an appointed representative, the Provost or
an appointed representative, the Vice Chancellor for Health Sciences or an appointed
representative, the Chair of the Faculty, one faculty senator selected by the Chair of the
Faculty, and one student member from the Student Government Association.
The chair of the committee may invite resource persons as necessary to realize the
committee charge. The chair of the committee may appoint such subcommittees as he
or she deems necessary.
3.
Quorum: 4 elected members exclusive of ex-officio.
4.
Committee Responsibilities:
A. The committee considers undergraduate courses (through 4000-level) and
programs and has the responsibility of assuring the quality of course offerings regardless
of mode of course delivery.
B. The committee recommends policies and procedures governing the acceptability of
programs and courses.
C. The committee reviews requests for permission to establish new degree programs,
certificates, and minors.
D. The committee reviews and acts on proposals for new courses and course revisions.
E. The committee reviews and acts on proposals for new degree programs, certificates,
and minors and on revisions to established degree programs, certificates, and
F.
G.
H.
I.
J.
minors.
The committee reviews and acts on revisions to the standards and requirements for
admission to and retention in degree programs, certificates, and minors.
The committee considers other items that affect the curriculum of undergraduate
programs.
The committee acts on recommendations from the Council for Teacher Education
regarding proposed changes in teacher education requirements.
The Committee reviews at least annually those sections within the University
Undergraduate Catalog that corresponds to the Committee’s charge and recommends
changes as necessary.
The chair or appointed representative serves as a member on the Academic Program
Development Collaborative Team, and as appropriate, any university-wide administrative
committee that involves undergraduate curriculum.
5.
To Whom The Committee Reports:
The committee makes its recommendations to the Faculty Senate. The committee
reports on its review of requests to establish new degree programs and requests to
establish new minors to the Educational Policies and Planning Committee.
6.
How Often The Committee Reports:
The committee reports to the Faculty Senate at least once a year and at other times
as necessary.
7.
Power Of The Committee To Act Without Faculty Senate Approval:
The committee is empowered to report on its review of requests to establish new
degree programs and requests to establish new minors to the Educational Policies and
Planning Committee.
8.
Standard Meeting Time:
The committee meeting time is scheduled for the second and fourth Thursday of each
month.
Resolution #16-10
Approved by the Faculty Senate: February 23, 2016
Approved by the Chancellor: April 1, 2016
Curriculum and academic matters acted on and recorded in the University Curriculum Committee’s
meeting minutes of January 14, 2016, including curricular actions within the Classical Studies,
Interdisciplinary Programs, and Multidisciplinary Studies (all within College of Arts and Sciences),
College of Education, Department of Anthropology, Department of Biology, Department of
Economics, Department of English, Department of Geography, Planning and Environment,
Department of Geological Sciences, Department of History, Department of Mathematics, Department
of Philosophy and Religious Studies, Department of Physics, Department of Political Science,
Department of Psychology, Department of Sociology and the Committee’s meeting minutes of
January 28, 2016, including curricular actions within the Department of Interior Design and
Merchandising, Department of Health Education and Promotion, Department of Kinesiology (all within
the College of Health and Human Performance), Department of Political Science and College of
Education.
Resolution #16-11
Approved by the Faculty Senate: February 23, 2016
Approved by the Chancellor: April 1, 2016
Curriculum and academic matters acted on and recorded in the Educational Policies and Planning
Committee’s meeting minutes of February 12, 2016, including a request for authorization to establish
a new distance education PhD in Nursing program within the College of Nursing and a request to
change a degree title from BS in Merchandising to BS in Fashion Merchandising and Consumer
Studies in the Department of Interior Design and Merchandising within the College of Health and
Human Performance.
Resolution #16-12
Approved by the Faculty Senate: February 23, 2016
Approved by the Chancellor: pending
Provisional Code of Operations for Laupus Health Sciences Library
Resolution #16-13
Approved by the Faculty Senate: February 23, 2016
Received by the Chancellor: April 1, 2016
Formal faculty advice on proposed Regulation on Centers and Institutes, with no additional changes
being recommended.
1.
Introduction, Purpose, and Definitions
East Carolina University (ECU) encourages multidisciplinary and multi-institutional partnerships
that maximize the ability to address complex problems of importance to North Carolina, the nation,
and the world. Such partnerships may take the form of centers and institutes. Centers and institutes
are particularly effective structures when efforts require cross-disciplinary or cross-unit coordination.
Centers and institutes, when formed, should result in strengthened and enriched programs around
the core missions of research, service, and instruction; enhanced opportunities for faculty, staff and
students; heightened economic impact and societal well-being in Eastern NC and the State;
increased efficiency; and reduced duplication of effort. Centers and institutes are expected to
consolidate and coordinate activities across multiple entities or disciplines, or catalyze
implementation of new multi-disciplinary initiatives, and therefore will encompass more than one
department, office, or institution.
UNC Policy Manual 400.5[R] provides guidelines for establishing and managing institutional
centers and institutes; defines University System Multi-Campus Centers or Institutes and the
oversight role of UNC General Administration (UNC-GA); and outlines expectations for management
oversight and reporting on centers and institutes. In accordance with these guidelines, the Chancellor
approved the following Policy governing planning, establishing, reviewing and operating for Centers
and Institutes with ECU as their administrative home.
1.1.
Purpose
1.1.1. Providing guidelines for planning, establishment, management, and discontinuation
of institutional centers and institutes;
1.1.2. Providing guidelines for m anagement and oversight of centers and institutes at
East Carolina University (ECU); and
1.1.3. Setting forth requirements for management oversight and reporting on centers and
1.2.
2.
institutes.
Definitions
1.2.1. “Center or Institute.” For purposes of classification, there is no technical distinction
between the terms center and institute. In practice, an institute frequently refers
to an entity having a broader scope of activity than a center. For example, an
institute may create centers as separate units within its administrative structure.
Centers and institutes may require new infrastructures to facilitate administration,
fiscal management, and on-going activities. Centers and institutes may involve
only units within the institution, or may include the participation of other institutions,
agencies, or organizations, such as other colleges and universities, schools,
hospitals, industry, foundations, or governmental bodies. Centers and institutes
do not have jurisdiction over academic curricula, although they may offer courses in
cooperation with academic units.
1.2.2. “General Fund sources” means financial resources originating from the State’s
General Fund, including state appropriations and tuition receipts.
1.2.3. “Non-General Fund sources” means financial resources originating from sources
other than the State’s General Fund, including fee receipts, endowment income,
institutional trust funds, and outside grants.
1.2.4. “In-Kind sources” means support that one or more constituent institutions
provides to a center or institute in the form of space, services, graduate
assistantships, faculty course buyout, or use of equipment or other materials,
and for which it does not receive cash payment.
1.2.5. “Political activity” means, as described in Section 300.5.1 of the UNC Policy
Manual, actions directed toward the success or failure of a candidate for public
office, political party, or partisan political group including, but not limited to,
campaigning, political management, and soliciting financial contributions for political
purposes.
Policy Provisions for Centers and Institutes
2.1. The following provisions apply to centers and institutes with ECU as their administrative
home.
2.1.1. Authority
2.1.1.1.
2.1.1.2.
2.1.1.3.
Board of Trustees. The Board of Trustees approves campus level policies
on centers and institutes and authorizes establishment and discontinuation
of institutional centers and institutes consistent with regulations and the
directions of the president or the Board of Governors. The Board of Trustees
may delegate to the Chancellor the authority to approve the discontinuation
of centers and institutes.
Chancellor. The Chancellor is ultimately responsible for the oversight and
management of all centers and institutes at ECU.
The Chancellor is
responsible for carrying out the requirements of the applicable policies of the
Board of Governors and Board of Trustees with respect to centers and
institutes, and for ensuring that all requirements of this Policy are
implemented and followed. The Chancellor delegates authority for divisionlevel administration of centers and institutes to the Academic Council
(Provost, Vice Chancellor for Health Sciences, and Vice Chancellor for
Research, Economic Development, and Engagement).
Centers and Institutes Committee. The Centers and Institutes Committee
oversees all centers and institutes at ECU and ensures operations are in
compliance with the established policies and procedures. The Committee
reports to Academic Council. It is charged with carrying out the following
duties:
2.1.1.3.1. Establish the composition and membership of the Committee;
2.1.1.3.2. Ensure alignment between the University’s Centers and Institutes Policies
and Procedures and the UNC Policy Manual, and advise the Academic
Council on changes to the institution’s policies and procedures to rectify
discrepancies;
2.1.1.3.3. Authorize permission to plan for new centers and institutes;
2.1.1.3.4. Authorize or recommend, as appropriate, establishment of new centers
and institutes;
2.1.1.3.5. Establish the processes for periodic review of centers and institutes and
their directors for performance relative to their stated objectives, goals,
and mission;
2.1.1.3.6. Oversee conduct of periodic reviews of the established centers and
institutes and their directors;
2.1.1.3.7. Recommend discontinuation of centers and institutes when warranted;
and
2.1.1.3.8. Liaise with UNCGA on issues related to centers and institutes.
2.1.1.4. Directors. Each center or institute must have a director, with a direct report
to a senior academic officer appointed by the Chancellor. Directors are
responsible for the day-to- day programmatic, fiscal, and personnel
decisions associated with the center and institute mission and core
personnel.
2.1.1.5. Boards and advisory committees. Each center and institute with ECU as its
administrative home will maintain a board or advisory committee of at least
four members that represent the primary constituents. The boards or
advisory committees will report to the directors, providing advice and
guidance, and helping coordinate. The board and advisory committees do
not have authority to make hiring offers or to discontinue directors or other
staff or to access, use, or otherwise control funds associated with the center
or institute.
2.1.1.6. Bylaws, memoranda of understanding, and other governing documents.
Commitments, responsibilities, and interactions of the constituent
departments, colleges, schools, divisions, and institutions involved in activities
of centers and institutes with their administrative home at ECU must be
defined by bylaws, memoranda of understanding (MOUs), or other governing
documents such as the original proposal that is signed by all parties. All
documents defining the commitments, responsibilities, and working
relationships of the above-referenced entities must be approved by the
Chancellor or the Chancellor’s Designee. Centers and institutes that involve
multiple campuses, but without such documents, are considered under the full
authority of the administrative campus.
3.
Obtaining Authorization to Plan Centers and Institutes
3.1.
Units seeking permission to plan a center or institute will develop and submit a written
proposal which includes the following required information:
3.1.1. Name of the proposed center or institute;
3.1.2. Relevance of the proposed center or institute to the mission of ECU and UNC;
3.1.3. Specific objectives and goals of the proposed center or institute and why the
objectives and goals cannot be achieved within existing institutional or UNC
structures, including individual schools, departments, and/or programs;
3.1.4. Discussion of differentiation from similar centers, institutes or units (if any) within
ECU, UNC and the State, and proposed relationship with them;
3.1.5. Center/institute’s relevance to ECU’s mission, including a statement on the impact
upon academic, research, and outreach programs of existing academic
departments, schools, institutes and centers;
3.1.6. Names and credentials of participants in the proposed institute/center and criteria
for inclusion of future participants/members;
3.1.7. Description of the expected benefit/value added to the campus or community
anticipated within five years due to the existence of the center or institute;
3.1.8. Budget estimates for the first year of operation, and projections for the following four
years, including the amount to be derived from General Funds, non-General Funds
and in kind support, and the source of the required funds (i.e., department,
institution, sponsor, etc.);
3.1.9. Statement of capital needs such as equipment and library resources and
documentation of how these needs will be met, such as MOU’s, award notices, and
letters of commitment from the sources of the resources;
3.1.10. Description of immediate space needs, projections of future space needs, and
documentation of commitments from the parties committing the space for center
and institute activities;
3.1.11. Plan for becoming self-sustaining and independent of General Funds and
ongoing in-kind support including course buyouts and release time for center and
institute directors, faculty, and staff; and graduate assistantships used to support
operations. Any requirement for ongoing support from General Funds and in-kind
support must be justified by the benefits derived from the activities of the center or
institute;
3.1.12. When relevant, statements on the inter-institutional nature of the proposed
center or institute, whether it be mission, leadership, activities, funding or other
aspects;
3.1.13. Milestones, timelines, and responsible parties associated with center and
institute planning periods.
3.1.14. Any additional supporting information; and
3.1.15. Signatures of administrators of all participating units.
3.2.
Submission of Proposal to Plan
3.2.1. Proposals to plan centers and institutes must be submitted to the Vice Chancellor
for Research, Economic Development, and Engagement for referral to the
Educational Policies and Planning Committee and the Centers and Institutes
Committee. The Centers and Institutes Committee reviews the proposals, considers
input from the Educational Policies and Planning Committee, and recommends
approval or disapproval of the proposal to plan to the Academic Council and the
Chancellor. If the Chancellor authorizes the planning of a center or institute then
the approval to plan shall be submitted to the Board of Trustees and the UNC Office
of Research within 30 days of the Chancellor’s approval or by the next meeting of
the Board of Trustees, whichever is later.
3.3.
Obtaining Authorization to Establish Centers and Institutes
3.3.1. After receiving permission to plan a center or institute, units seeking permission to
establish a center or institute will develop and submit the following required
information:
3.3.1.1. Name of the proposed center or institute;
3.3.1.2. Identification of the proposed center or institute as either primarily research,
service or instructional
3.3.1.3.
3.3.1.4.
3.3.1.5.
3.3.1.6.
3.3.1.7.
3.3.1.8.
3.3.1.9.
3.4.
3.5.
3.6.
Statement on the anticipated effects of the proposed unit on the instructional,
research and/or public service programs of the administrative campus; and,
when inter-institutional arrangements are involved, a statement on the impact
upon academic, research, and outreach programs of existing academic
departments, schools, institutes and centers of all participating campuses;
Organizational structure, including name of the proposed director, description
of the membership, proposed organizational structure, and a description of
proposed advisory or policy boards;
Statement on immediate financial needs, including the amount of General
Fund, non-General Fund, and in kind support that will be required;
Statement on immediate operating needs, such as equipment, library
resources, and space needs, and five-year projections of future space needs;
An accountability plan that complies with the policy of the home campus,
noting specific dates for the initial director and center or institute reviews;
A schedule of milestones, timeliness, and responsible parties associated with
establishment; and
When relevant, evidence that inter-institutional arrangements regarding
leadership, governance, activities, or funding of other aspects have been
reached by the cooperating chancellors or designees.
Submission of Proposal to Establish
3.4.1. Proposals to establish centers and institutes must be submitted to the Vice
Chancellor for Research, Economic Development, and Engagement for referral to
the Educational Policies and Planning Committee and the Centers and Institutes
Committee. The Centers and Institutes Committee reviews the proposals, considers
input from the Educational Policies and Planning Committee, and recommends
approval or disapproval of the establishment of the center or institute to the
Academic Council and the Chancellor. A proposed center or institute satisfying all
the above-referenced criteria may be established after approval of the Chancellor
and Board of Trustees and notification to the Office of Research at UNC General
Administration.
Reporting and Reviews
3.5.1. All centers and institutes must submit an annual report of activities to the Centers
and Institutes Committee via the Vice Chancellor for Research, Economic
Development, and Engagement for archiving and transmission to the Academic
Council and the Chancellor. Annual reports must include:
3.5.1.1. Performance against the stated objectives;
3.5.1.2. Annual expenditures from General Funds, non-General Funds and in kind
support;
3.5.1.3. Source of the expended funds (i.e., department, institution, and/or sponsor);
and
3.5.1.4. Progress on the plan to self-sustaining and independent of General Funds
and ongoing in-kind support including course buyouts and release time for
center and institute directors, faculty, and staff; and graduate assistantships
used to support operations. For centers and institutes that require ongoing
support from General Funds and in-kind support the benefits derived from
the activities of the center or institute relative to the funds expended must be
clearly stated.
The Centers and Institutes Committee will report deficiencies in performance to the
directors and ensure corrective actions are implemented annually.
3.7.
Each center and institute must undergo a comprehensive review every 5 years to evaluate
ongoing alignment with departmental, college and/or institutional missions and resources,
success in accomplishing stated objectives, and sound fiscal status and practices, to
include a self-study that is critically evaluated by reviewers not affiliated with the center or
institute. Reviews of centers and institutes that receive more than $100,000 in General
Funds plus in-kind support annually, or that are authorized to receive distributions of
indirect costs through the Division of Research, Economic Development, and Engagement,
must include reviewers from outside the institution and onsite visits. The Centers and
Institutes Committee will schedule, orchestrate, and document results of the reviews.
Review criteria will include, but not limited to, the following:
3.7.1. Performance against specific objectives and goals as reported in annual reports;
3.7.2. Quality and quantity of scholarly activity (as appropriate per mission), teaching and
other instructional activity (as appropriate per mission), and service (as appropriate
per mission);
3.7.3. Budget required to continue operation, including the amount and proportion of funds
received from General Fund and non-General Fund sources as well as in kind
support;
3.7.4. Fiscal oversight;
3.7.5. Analysis and assurance that the entity does not duplicate other
institutional, UNC, or State entities;
3.7.6. Analysis and consideration as to whether the entity’s work can be effectively
accomplished by a single department or program;
3.7.7. Facilities, personnel, and operational needs;
3.7.8. Stakeholder feedback (stakeholder defined as appropriate per the unit’s mission)
3.7.9. Director performance, to include at a minimum:
3.7.9.1. Performance against individual objectives and goals;
3.7.9.2. Feedback on leadership and communication from center/institute staff,
partners and/or clients; and
3.7.9.3.
Management of fiscal and human resources.
3.7.10. Standard
practices
and
procedures
for
involving
other
UNC
constituent institutions in review processes, when relevant; and
3.7.11. Clear plans for occasions when centers, institutes or directors do not meet
minimum review expectations, including process, milestones, and responsible
parties.
3.8.
Results of the reviews will be reported to Academic Council and forwarded to the
Chancellor.
3.9.
Discontinuing
3.9.1. A center or institute may be discontinued for a variety of reasons, including but
not limited to request by its director, its administrative unit, Academic Council, or
Chancellor; lack of fiscal resources for sustainability; incompatibility with
departmental, college, or institutional missions or objectives; failure to meet
performance expectations; unsatisfactory performance as documented in the
annual review process and confirmed in the 5 year comprehensive review; and
completion of the mission. The Centers and Institutes Committee will make
recommendations for discontinuation to the Academic Council for approval by the
Chancellor. The Office of Research at UNC General Administration must be
notified prior to discontinuation.
A center or institute shall be considered
discontinued if the discontinuation is approved by the Board of Trustees.
3.9.2. For those centers and institutes that require significant and sustained cooperation
among more than one UNC campus, agreement must be reached and documented
by the partner Chancellors or designee before the recommendation to discontinue
goes before the Board of Trustees of the administrative campus. If such an
agreement cannot be reached by partner Chancellors or designees, then UNC
General Administration, through the Office of Research, will convene partners and
determine an acceptable solution.
3.9.3. The “phase-out” period for centers and institutes that are to be discontinued shall be
sufficient to permit an orderly termination or transfer of contractual obligations and
to allow an effort to find alternative employment for full-time staff. Normally, the
“phase-out” period shall be no more than one year after the end of the academic
year in which final approval is given to discontinue the center or institute.
4.
Other Entities
4.1
Other coordinating entities, such as networks, partnerships, consortia, collaboratives, or
centers that form within existing centers or single departments, are exempt from this
Policy. For example, faculty within a department may decide to form a collaborative in
order to more intentionally connect their research projects and professional networks.
While such a group may prove a valuable resource to external partners or other
disciplinary contacts, it would likely require little to no structure, funds, or management to
function. A final determination will be left to the discretion of the Centers and Institutes
Committee as to whether such entities will be governed under institution level processes.
4.2
University System Multi-Campus Centers and Institutes
4.2.2 Some centers and institutes are established either to represent North Carolina in a
federally funded and formula-based program, many of which require state matching
funds, or through legislative action with requirements of multiple campus
engagement. These entities, known as University System Multi-Campus Centers
and Institutes, will maintain varying levels of involvement from UNC General
Administration throughout their life cycle.
4.2.3 Centers and institutes that are established via a federally funded and formula-based
program and designate ECU as the administrative campus require a reporting line
to UNC General Administration through the UNC Office of Research and Sponsored
Programs to ensure appropriate system level involvement in the center mission and
the federal review processes for these centers, institutes, and their directors. These
entities shall reach agreements with their administrative campuses to have any
regularly occurring and extensive federal review meet the requirement for periodic
external review. A center or institute participating in a federally-funded and formulabased matching program may be discontinued if the sponsoring unit of the federal
government terminates funding for the program. When it becomes necessary to
discontinue one of these centers or institutes, the Centers and Institutes Committee,
in consultation with the other participating constituent institutions, will prepare and
forward a written request to the UNC President, with copy to the Vice President for
Research. The President will then make such recommendations as are necessary
to the Board of Governors for approval of the discontinuation. The “phase out”
period considerations noted above will apply to these centers and institutes.
4.2.4 Centers and institutes that function as part of one or more constituent institutions of
the UNC system are subject to the administrative management, oversight, and
control of the chancellor of the administrative campus (or the chancellor’s
designee(s)) as to all activities undertaken by the center or institute, including with
respect to the use of funds, services, supplies, equipment, information technology
resources, vehicles or other University property.
5. Political Activity and Legislative Activity
5.1. University employees assigned to centers and institutes are subject to UNC Policy Manual
Section 300.5.1, concerning Political Activities of Employees, which includes prohibitions
against engaging in political activity while on duty and using the authority of one’s position
or University or center or institute funds, services, supplies, equipment, information
technology resources, vehicles or other resources for such activities, as described in the
policy.
5.2. The Internal Revenue Code (IRC) limits the extent to which charitable organizations that
are tax-exempt pursuant to Section 501(c)(3) of the IRC may engage in activities directed
towards influencing legislation (lobbying), subject to applicable exceptions.
The
University is a tax-exempt body, and each center or institute remains subject to the
direction of its administrative campus when engaging in legislative (lobbying) activities,
which shall be conducted in compliance with all State and federal laws, including
regulations adopted by the U.S. Department of Treasury and the Internal Revenue
Service. Each center or institute shall adhere to the IRC Section 501(c)(3) limits on
lobbying activities to the same extent that such limits would apply if it were an
independent charitable organization described in IRC Section 501(c)(3).
5.3. The Chancellor (or Chancellor’s designee) is responsible for overseeing and exercising
control over the activities of each center or institute, and for ensuring that the director and
professional staff of each center or institute receive comprehensive annual training
concerning Internal Revenue Code restrictions on political and legislative activities by
section 501(c)(3) organizations.
Resolution #16-14
Approved by the Faculty Senate: February 23, 2016
Received by the Chancellor: April 1, 2016
Formal faculty advice on proposed Regulation on Information Security, recommending one deletion
noted by strikethrough in section 6.1. below.
4. Definitions
4.1. Administrative Head: The administrative director of a university department, such as an
academic department chair, an administrative department director, or a college dean.
Administrative Heads manage departmental operations and direct the use of departmental
resources.
4.2. Employee: A person employed by the University or who serves as a university volunteer. This
includes anyone performing work on behalf of the University, such as staff and faculty
members, student workers, contractors, and volunteers.
4.3. Information Security: The protection of information from unauthorized and/or unlawful access,
use, destruction, and/or loss. Information Security is a business process for achieving
university objectives, such as protecting the privacy rights of individuals; ensuring the
availability of University Information and IT resources; and complying with federal regulations,
state laws and contractual obligations.
4.4. University Information: Information in any form (e.g., electronic, printed or spoken) that is
collected, created, stored, distributed or otherwise used by Employees in the course and
scope of their employment or volunteer responsibilities, respectively, for any university
purpose, including, but not limited to teaching, research, and service.
5. Policy and Purpose
5.1. It is the policy of East Carolina University that Employees shall protect University Information
from unauthorized and/or unlawful access, use, disclosure, destruction, and/or loss.
5.2. This Regulation defines Employee and Administrative Head responsibility for Information
Security and establishes an administrative structure that facilitates the protection of University
Information in accordance with all applicable laws, regulations, contractual requirements, and
university policies and standards.
6. Scope
6.1. This Regulation applies to all Employees.
7. Guiding Principles
7.1. Information is a strategic university asset. University Information is a valuable asset upon
which the University depends to achieve its strategic objectives, carry out its mission and fulfill
its commitments to stakeholders. Consequently, University Information must be managed and
protected in the same basic manner as other strategic assets (e.g., financial and physical
assets).
7.2. Every employee is responsible for Information Security. Information Security is far more about
people than technology. Information technology is simply a tool that helps us do things better
and faster, but cannot by itself protect University Information from misuse and loss.
Consequently, all Employees are responsible for protecting the University Information in their
care.
7.3. Information Security is an essential business function of every department. Administrative
Heads shall ensure that University Information and IT systems within their respective
departments are used appropriately and are adequately protected, just as they do for other
institutional assets. While IT support personnel may assist this effort by providing technical
advice and solutions, many Information Security safeguards can only be taken by Employees
while handling University Information and using IT systems.
8. Employee and Management Responsibilities
8.1. Employees: Employees shall take reasonable precautions to protect University Information
from unauthorized and/or unlawful access, use, disclosure, destruction, and/or loss.
8.1.1. Employees shall adhere to all Information Security requirements that are relevant to their
assigned roles and responsibilities. This includes federal regulations, state laws,
contractual requirements, university policies and ECU Information Security Best
Practices and Standards.
8.1.2. Employees shall complete university designated information security training within 30
days of employment and university designated refresher training no less than once every
two years.
8.2. Administrative Heads: Administrative Heads are responsible for ensuring the security of all
University Information as it is collected, created, accessed, distributed or otherwise handled
by their respective departments, as well as of the security of IT systems and services provided
or managed by their respective departments.
8.2.1. Administrative Heads shall ensure their employees are aware of their Information
Security responsibilities and adhere to all applicable regulations, laws, contractual
requirements, university policies and ECU Information Security Best Practices and
Standards.
8.3. Chief Information Security Officer (CISO): The Chief Information Security Officer shall manage
the University Information Security Program, a collection of enterprise policies, standards and
guidance.
8.3.1. The CISO shall develop and maintain university policies and standards that guide and
support departmental management of Information Security.
8.3.2. The CISO shall manage the University Employee Awareness Program to promote
university-wide awareness of essential employee responsibilities and basic best
practices for Information Security. Upon request, the CISO shall provide guidance to
Administrative Heads on supplementing the University Employee Awareness Program to
address department-specific needs for employee awareness and training.
8.3.3. The CISO shall coordinate the University Information Risk Management Program and
advise university and departmental leadership on the identification and management of
risks associated with the handling of University Information and the use of IT systems
and services.
8.3.4. The CISO shall coordinate the activities of the University Security Incident Response
Team (SIRT), which oversees the University’s response to Information Security
incidents. The SIRT assesses risks to individual privacy, facilitates and/or manages data
breach notifications, and coordinates its activities with university compliance offices
where appropriate.
9. Violations
9.1. Violation of this Regulation may result in disciplinary action being taken in accordance with
applicable university policy, up to and including termination from employment.
Resolution #16-15
Approved by the Faculty Senate: February 23, 2016
Approved by the Chancellor: April 1, 2016 (with edits)
Approved by the Board of Trustees: pending
Approved by the UNC General Administration: pending
Revised ECU Faculty Manual, Part IX, Section I. Tenure and Promotion Policies and Procedures of
East Carolina University, subsections I. – IV.
Resolution #16-16
Approved by the Faculty Senate: March 15, 2016
Approved by the Chancellor: April 1, 2016
Approval of Spring 2016 Graduation List, including Honors Program graduates.
Resolution #16-17
Approved by the Faculty Senate: March 15, 2016
Received by the Chancellor: April 1, 2016
Formal faculty advice on curriculum and academic matters acted on and recorded in the
February 15, 2016 Graduate Council meeting minutes, which included Curriculum actions (GC 1526), within the Graduate Curriculum Committee meeting minutes from January 20, 2016, including
packages submitted by the Department of Geography, Planning and Environment; Department of
Public Health; Department of Technology Systems; Department of Health Education and Promotion;
and College of Nursing and Programmatic actions forwarded to Educational Policies and Planning
Committee, including the Department of Geography, Proposal of New Concentration: Professional
Science Master’s [Geographic Information System (GIS)].
Resolution #16-18
Approved by the Faculty Senate: March 15, 2016
Approved by the Chancellor: April 1, 2016
Curriculum and academic matters acted on and recorded in the University Curriculum Committee’s
meeting minutes of February 11, 2016 including curricular actions within the Department of
Geography, Planning and Environment, Department of Human Development and Family Science,
Department of Health Education and Promotion, College of Fine Arts and Communication, College of
Education and College of Nursing and the February 18, 2016 meeting minutes including curricular
actions within the College of Nursing and College of Engineering and Technology.
Resolution #16-19
Approved by the Faculty Senate: March 15, 2016
Approved by the Chancellor: April 1, 2016
Curriculum and academic matters acted on and recorded in the Foundations Curriculum and
Instructional Effectiveness Committee’s meeting minutes of February 15, 2016 including approval for
domestic diversity designation for AAAS 1000: Introduction to African and African American Studies.
Resolution #16-20
Approved by the Faculty Senate: March 15, 2016
Approved by the Chancellor: April 1, 2016
Curriculum and academic matters acted on and recorded in the Educational Policies and Planning
Committee’s meeting minutes of March 4, 2016 including request for authorization to establish a new
distance education degree program: Master of School Administration (MSA) in the Department of
Educational Leadership within the College of Education; request to approve a new online graduate
certificate: Behavior Specialist in the Department of Special Education, Foundations and Research
within the College of Education; request to approve a new concentration: Master of Arts in Education
Special Education (MAEd SPED) Intellectual Disabilities Concentration in the Department of Special
Education, Foundations and Research within the College of Education; request to approve the
discontinuation of the graduate certificate: Community Health Administration in the Department of
Health Services and Information Management within the College of Allied Health Sciences; request to
approve the Consolidation of Existing Degrees BFA in Dance Performance and BFA in Dance
Education into the BFA in Dance; discontinuation of existing degrees BFA in Dance Performance and
BFA in Dance Education; proposal of new concentrations: Performance and Choreography and
Dance Education in the Department of Dance Performance and Dance Education within the School of
Theatre and Dance; request to approve the discontinuation of existing concentration: M.A.T. Health
Education in the Department of Health Education and Promotion within the College of Health and
Human Performance; request to approve a degree title change from Master of Science in Technology
Systems to Master of Science in Technology Management; and discontinuation of existing graduate
concentrations in the Department of Technology Systems within the College of Engineering and
Technology; request to approve a new concentration (MS in Geography): Professional Science
Master’s in Geographic Information Science in the Department of Geography, Planning and
Environment; request to approve a new online graduate certificate: Student Affairs in Higher
Education in the Department of Interdisciplinary Programs - Adult Education within the College of
Education; Program Review revision response for the Department of Mathematics, Science and
Instructional Technology Education (MSITE) within the College of Education.
Resolution #16-21
Approved by the Faculty Senate: March 15, 2016
Approved by the Chancellor: April 1, 2016
Additions to the Fall 2016 and Spring 2017 Final Exam Schedules, noted in highlighted bold print.
Fall Semester 2016
December 5, Monday
December 6, Tuesday
December 6, Tuesday
December 14,
Wednesday
December 16, Friday
December 16, Friday
Classes end. Last day for submission of grade replacement requests.
Reading day – 8:00 am - 4:00 pm.
Final Examinations begin at 4:00 pm.
Exams for Fall Semester close at 4:30 pm.
Commencement.
Grades due at 4:30 p.m.
Fall Semester 2016
Examination Schedule
....
Common examinations, including DE sections, will be held according to the following schedule:
FREN 1002, SPAN 1002, 1003, GERM 1002
MATH 1066
CHEM 0150, 1120, 1130, 1150, 1160
CHEM 1121, 1131, 1151, 1161, 2753, 2763
FREN 1001, 1003, SPAN 1001, 1004, GERM 1001
5:00 - 7:30 Wednesday, December 7
5:00 - 7:30 Thursday, December 8
5:00 - 7:30 Friday, December 9
5:00 - 7:30 Monday, December 12
5:00 - 7:30 Tuesday, December 13
Times class regularly meets
8:00 MWF
8:00 TTh
9:00 MWF
9:00 TTh (9:30)
10:00 MWF
10:00 TTh
11:00 MWF
11:00 TTh
Time and day of examination
8:00 - 10:30 Monday, December 12
8:00 - 10:30 Tuesday, December 13
8:00 - 10:30 Wednesday, December 14
8:00 - 10:30 Wednesday, December 7
8:00 - 10:30 Friday, December 9
8:00 - 10:30 Thursday, December 8
11:00 - 1:30 Monday, December 12
11:00 - 1:30 Thursday, December 8
12:00 MWF
12:00 TTh (12:30)
1:00 MWF
1:00 TTh
2:00 MWF
2:00 TTh
3:00 MWF (3:30)
3:00 TTh (3:30)
4:00 MWF
4:00 TTh
5:00 MWF
5:00 TTh
11:00 11:00 11:00 11:00 2:00 2:00 2:00 2:00 2:00 2:00 7:00 4:00 -
1:30
1:30
1:30
1:30
4:30
4:30
4:30
4:30
4:30
4:30
9:30
6:30
Wednesday, December 14
Wednesday, December 7
Friday, December 9
Tuesday, December 13
Monday, December 12
Tuesday, December 13
Wednesday, December 14
Thursday, December 8
Friday, December 9
Wednesday, December 7
Tuesday, December 6
Tuesday, December 6
Spring Semester 2017
April 25, Tuesday
April 26, Wednesday
April 26, Wednesday
May 4, Thursday
May 5, Friday
May 6, Saturday
Classes end. Last day for submission of grade replacement requests.
Reading day – 8:00 am - 4:00 pm.
Final Examinations begin at 4:00 p.m.
Exams for Spring Semester close at 4:30 pm.
Commencement.
Grades due at 4:30 p.m.
Spring Semester 2017
Examination Schedule
....
Common examinations, including DE sections, will be held according to the following schedule:
CHEM 0150, 1120, 1130, 1150, 1160
CHEM 1121, 1131, 1151, 1161, 2753, 2763
FREN 1001, 1003, SPAN 1001, 1004, GERM
1001
FREN 1002, SPAN 1002, 1003, GERM 1002
MATH 1066
5:00 - 7:30 Thursday, April 27
5:00 - 7:30 Friday, April 28
5:00 - 7:30 Monday, May 1
Times class regularly meets
8:00 MWF
8:00 TTh
9:00 MWF
9:00 TTh (9:30)
10:00 MWF
10:00 TTh
11:00 MWF
11:00 TTh
12:00 MWF
12:00 TTh (12:30)
1:00 MWF
1:00 TTh
2:00 MWF
2:00 TTh
3:00 MWF (3:30)
Time and day of examination
8:00 - 10:30 Friday, April 28
8:00 - 10:30 Thursday, April 27
8:00 - 10:30 Monday, May 1
8:00 - 10:30 Tuesday, May 2
8:00 - 10:30 Wednesday, May 3
8:00 - 10:30 Thursday, May 4
11:00 - 1:30 Friday, April 28
11:00 - 1:30 Thursday, May 4
11:00 - 1:30 Monday, May 1
11:00 - 1:30 Tuesday, May 2
11:00 - 1:30 Wednesday, May 3
11:00 - 1:30 Thursday, Apr 27
2:00 - 4:30 Friday, April 28
2:00 - 4:30 Thursday, Apr 27
2:00 - 4:30 Monday, May 1
5:00 - 7:30 Tuesday, May 2
5:00 - 7:30 Wednesday, May 3
3:00 TTh (3:30)
4:00 MWF
4:00 TTh
5:00 MWF
5:00 TTh
2:00 2:00 2:00 7:00 4:00 -
4:30
4:30
4:30
9:30
6:30
Thursday, May 4
Wednesday, May 3
Tuesday, May 2
Wednesday, April 26
Wednesday, April 26
Resolution #16-22
Approved by the Faculty Senate: March 15, 2016
Approved by the Chancellor: April 1, 2016
Summer 2017, Fall 2017 and Spring 2018 University Academic Calendars.
Resolution #16-23
Approved by the Faculty Senate: March 15, 2016
Received by the Chancellor: March 24, 2016 (with comment)
Approved by the Board of Trustees: pending
Formal faculty advice on proposed Leave Policy for Twelve Month Faculty.
Resolution #16-24
Approved by the Faculty Senate: March 15, 2016
Approved by the Chancellor: April 1, 2016 (with edits)
Standard Operating Procedures for Access to Blackboard.
Resolution #16-25
Approved by the Faculty Senate: March 15, 2016
Received by the Chancellor: April 1, 2016
Formal faculty advice on proposed Web Content Regulation with no changes being recommended.
Policy
Title
Category
Sub-category
Authority
History
Contact
Related
Policies
REG08.05.06
Web Content Regulation
Information Technology
Security and Compliance
Chancellor
ITCS Policy Number 1.700 Effective July 17, 2000 (Information Resources
Coordinating Council IRCC Approved); Revised February 22, 2006; Amended
December 14, 2009 (Executive Council Approved); Reviewed November 7, 2011;
Interim approved September 16, 2014.
CIO, (252) 328-9000
ECU Academic Computer Use Policy
ECU University Student and Employee Computer Use Policy
East Carolina University Patent Policy
East Carolina University Copyright Regulation
U.S. Department of Health and Human Services, Rights Under Section 504 of the
Rehabilitation Act
Section 508.gov
Additional
ADA.gov
References
Disability Support Services
ECU Publications: Guidelines for Using the East Carolina University Logo
ECU Policy Statement on commercial exploitation of classroom materials
1. Purpose of Regulation
The East Carolina University Web Page Policy provides guidance and minimum content-neutral
standards for faculty, staff, and student web developers contributing to the university's web presence
by maintaining web pages on university servers or providing web content to students for instructional
purposes. University web space is provided to support the academic and administrative functions of
the university. University-related websites are an important means of conducting university business,
including but not limited to advancement, communication, education, research, and scholarship.
Specifically, this regulation is designed to:
a. Promote the use of websites in a manner consistent with the mission of the university;
b. Address security issues associated with university information and equipment, and enable
appropriate online transactions of university business;
c. Mandate that the development of websites comply with university policies, and applicable state
and federal laws; and
d. Provide necessary management and oversight of the university’s resources.
1.1 Web Pages Subject to This Policy
All websites on university servers are subject to this policy. Websites on university servers are
either Official University Web Pages or Unofficial Web Pages.
Official University Web Pages include the East Carolina University home page (www.ecu.edu);
academic department and program pages; office, administrative, and support unit pages; news
and information pages; and any other World Wide Web address that is otherwise sponsored or
endorsed or created on authority of a university department or administrative unit; including course
pages residing outside the secure course management system.
Unofficial Web Pages are maintained by individual university computer account holders on
university servers, such as personal faculty and staff web pages; individual student web pages and
university-recognized student organization web pages.
2. Minimum Requirements for Both Official University Web Pages and Unofficial Web Pages
2.1 Accessibility

ECU requires web authors of both official and unofficial faculty and staff web sites at ecu.edu
to comply with accessibility requirements mandated by federal and state law. Accordingly, the
university has adopted Web Accessibility Standards based on the Section 508 and W3C Web
Content Accessibility Guidelines. By adhering to these guidelines, ECU web resources will be
accessible to persons with disabilities, where feasible, or a reasonable accommodation will be
offered to qualified persons such as providing alternative formats or auxiliary aids and/or
making adjustments.
2.2 Affiliation and Disclaimer
Official University Web Pages must include a link to the ECU Web Terms of Use/ Disclaimer.
Unofficial Web Pages: The appearance or design of an Unofficial Web Page should not create
confusion that a reasonable person viewing that page would believe that it is an Official University
Web Page, or is otherwise sponsored or endorsed or created on authority of a university
department or administrative unit. To reduce the likelihood of confusion, every Unofficial Web Page
maintained on a university server must contain the following disclaimer:
This web page is not a publication of East Carolina University, nor is it in any way sponsored or
endorsed or created on authority of a university department or administrative unit. The author(s) of
this page are solely responsible for its content.
2.3 Advertising
Advertising by external, unaffiliated organizations is not permitted on any university webpage.
Advertising is defined as banner ads or other promotional messages being displayed on webpages
in exchange for direct compensation (monetary or otherwise) for their delivery.
This regulation does not prohibit the appropriate recognition of sponsors or donors on the
webpages of programs supported by their contributions.
2.4 Web Applications and Databases
ITCS must be notified of all intentions to put interactive applications on ECU operated servers.
Such applications must be reasonably constrained due to concerns about security, server
performance, operational monitoring, and ongoing maintenance. Collecting data received through
web applications using applications, such as ColdFusion scripting requires a data source be
established on the server. ITCS has the right to deny requests for data sources or to disable
existing data sources if security or performance concerns are brought to our attention. Applications
that require extensive scripting or involve monetary transactions must be approved by ITCS. Data
that is sensitive, private, or requires increased protection is generally not allowed on all public web
servers. There are special cases, where information may be collected; however, in all such cases
the security requires the approval of ITCS and the data owner. Sensitive information should not be
displayed or collected by any website residing outside a secure connection.
2.5 Minimum Requirements for Official University Web Pages Only
2.5.1 General Appearance
All Official University Web Pages must follow the minimum design requirements.
2.5.2 University Content Management System Regulation
Effective July 1, 2011, official websites hosted in the ecu.edu domain are to be created and
maintained using the content management tools approved by the University Web Oversight
Committee.
2.5.3 Maintenance
Each department, office and academic center must designate one person to be the site’s
primary web contact (PWC). The PWC is responsible for ensuring his or her department, office,
or academic website adheres to the university web policy. The PWC may delegate steps
needed to be in accordance with the policy, such as content creation, but should be prepared to
serve as the primary informational contact for inquiries regarding the site. Each area must
designate a PWC to obtain space on ECU web servers. In the absence of a PWC, the chair or
director will be listed by default.
Official web pages must be kept up to date. Out-of-date information should be removed and
new information added on a regular basis. To verify when a site was last updated, all sites will
automatically display a "date last modified: mm/dd/yyyy" in the footer of the page. Only active
files should be kept on the Internet servers. Inactive sites and files should be removed from
official directories and stored either locally or on another campus network.
3. Oversight
Oversight of web pages subject to this policy is the responsibility of the University Web Oversight
Committee. Violations of the web policy will be made known to the PWC for resolution.
Noncompliance with applicable policies and/or laws may result in removal of web pages or directories
from the main web server and/or removal of links to the site from the upper level university web pages
and site index. Oversight of web pages will be consistent with the First Amendment.
Beginning January 1, 2014, a quarterly sample of web sites will be reviewed by Disability Support
Services, ITCS, and Marketing to ensure sites meet ADA, security, and design requirements. The
PWC will be notified if sites are out of compliance and be giving a reasonable timeline to make
corrective action. If corrective action is not taken, then the site will be removed from ECU servers and
as appropriate the Dean, Director, Department Chair, or Vice Chancellor will be notified.
3.1 Responsibility at Termination
An author of an unofficial web page is solely responsible for moving that page to a new nonuniversity server once the employment and/or academic relationship with East Carolina University
has ended, such as when an individual leaves university employment, a student graduates or is
otherwise no longer enrolled at ECU, or where a student organization ceases to exist. ECU
reserves the right to remove unofficial websites authored by an individual and/or group who/that no
longer maintains an employment and/or academic relationship with ECU without notice as part of
its routine maintenance of university servers.
Resolution #16-26
Approved by the Faculty Senate: March 15, 2016
Received by the Chancellor: April 1, 2016
Formal faculty advice on proposed Social Media Use Regulation with no changes being
recommended.
Title
Category
Sub-category
Authority
History
Contact
Social Media Use
Information Technology
Technology Use
Chancellor
New
Clint Bailey, Director, University Marketing, baileyc@ecu.edu, 252-328-2606
Academic Computer Use Policy
Copyright Policy
ECU Social Media Guidelines
E-Discovery Governed by NC State Rule of Civil Procedure
Family Educational Rights and Privacy Act (FERPA)
Graphics and Licensing Standards
Healthcare Applicable Use Policies
IT Security Compliance & Regulations
Network Use Regulation
Related Policies
North Carolina Identity Theft Act
Official and Recognized ECU Social Media Sites
Social Security Number Resource Page
Trademark and Logo Use
University Attorney Statement on Copyright
The University Image
University Marketing Standards
University Marketing Standards
University Marketing
1. Purpose
1.1. Social media sites are online communities used increasingly in all aspects of our professional
and personal lives to communicate and distribute information. Well-known examples of these sites
are Facebook, YouTube, and Twitter.
1.2. The increase in usage of this type of media has resulted in new ways to share events, reach
out to alumni, and gather feedback on issues. Along with positive effects are new concerns that we
want to make employees and students aware of, such as the increased diligence we need to have
in communicating on these sites to maintain an atmosphere of integrity, honesty, and respect that
is free of harassment, exploitation, and intimidation. To help guide us in the use of these tools, we
have created this regulation and the social media guidelines referenced in the additional
references sections for our community of users.
2. Applicability
2.1. This regulation is applicable to all East Carolina University (ECU) faculty, staff, temporary
employees, postdoctoral fellows, students, contractors, and visitors and retirees who have campus
access to the university network and/or data.
2.2. ECU employees may not use a university social media site to conduct activities for the
financial gain of any person or organization other than ECU and, subject to additional regulations,
ECU’s formally associated entities.
3. Instructional Use
3.1. Required student communication for instruction should be limited to ECU-managed tools that
protect student data as required by FERPA and meet the guidelines for legal e-discovery. Several
ECU tools meet these requirements (e.g., Blackboard, SABA, Yammer). An updated list of
recommended tools will be maintained within the ECU Social Media Guidelines.
3.2. If an ECU employee or person acting on behalf of ECU in any official capacity chooses to use
a non-managed social media tool (e.g., Facebook, Twitter, etc.) for supplementary discussion and
informal activity relating to a class or other ECU activity, this regulation must be followed.
4. University Business Use
4.1. Only ECU employees employed in permanent positions are authorized to create and/or
administer external social media networking sites to conduct ECU business that requires
community outreach.
4.1.a. The administrator role (i.e. the role with the broadest user privileges) for a social media
site may only be assigned to full time, permanent employees. The administrator role may not
be assigned to an individual whose primary association with the university is as a student.
Students may serve in subordinate roles under the supervision of an authorized site
administrator.
4.1.b. Compliance with this regulation requires that each site have a minimum of two
administrators.
4.2. If authorized by the home department and in adherence with this regulation, an employee may
post department information, resources, calendars, and events on authorized ECU social media
sites.
4.3. Each social media site requires an ECU employee to act as administrator to manage and
monitor the site.
4.4. All social media activity must be consistent with the principles set forth in the ECU Social
Media Guidelines.
5. ECU Trademark, Logo, and University Mark
5.1. Only sites that have been authorized to do so may use the ECU logo or trademarks. Any use
of an ECU mark must be consistent with the regulations and standards established by ECU’s
University Marketing Department.
5.2. Application and authorization for the use of the ECU logo and trademark is outlined in the ECU
Social Media Guidelines.
5.3. There are two types of authorized sites: (1) Official – a site that represents the entire university
and uses ECU trademarks and logos, and (2) Recognized – a site that represents a portion of ECU
(e.g., a department or college), complies with this regulation, applicable social media guidelines,
and approved by University Marketing.
5.4. Once all guidelines are met, the person who creates the site must immediately register it with
University Marketing. A list of Official and Recognized social media sites will be maintained in one
location by University Marketing.
6. Ensuring Privacy in Communications
6.1. All sites, regardless of status, are expected to maintain confidentiality by excluding confidential
or proprietary information about ECU, its students, faculty, staff, patients, or alumni.
6.2. All sites should reflect good ethical judgment and follow University of North Carolina and ECU
policies and federal requirements, such as FERPA and HIPAA.
6.3. ECU strictly prohibits the unauthorized disclosure of protected health information including but
not limited to patient images on any social media sites.
6.4. Sites will not use information shared on these sites as part of passwords and/or answers to
passphrase security questions.
7. Disclaimer
7.1. Individuals or groups within the ECU community are not permitted to present personal
opinions on ECU maintained sites in a manner that implies endorsement by ECU.
7.2. If posted material may reasonably be construed to imply the support, endorsement, or
opposition of ECU, including opinions or views on issues, the material will be accompanied by the
following disclaimer. “The contents including all opinions and views expressed within this site, are
entirely personal and do not necessarily represent the opinions or views of anyone else, including
other employees in my department or at ECU. ECU has not approved and is not responsible for
the material contained at this site.”
8. Compliance and Monitoring
8.1. Users of social media networks must adhere to all ECU computer policies, regulations, rules,
and standards. ECU does not routinely monitor social media sites; however, ECU reserves the
right to access any university social media site to investigate issues that are reported or discovered
to enforce applicable federal, state, University of North Carolina Board of Governors, and
University laws and policies.
8.2. In response to concerns or complaints, ECU administrators may examine profiles on social
networking sites that are being used to conduct ECU business and use information in formal or
informal disciplinary proceedings.
Resolution #16-27
Approved by the Faculty Senate: March 15, 2016
Approved by the Chancellor: April 1, 2016 (with edits)
Revisions to the Undergraduate Catalog, Academic Advisement, Progression and Support Services,
Sections Double Major Requirements and Dual or Second Degree Requirements, as follows:
(Below text would replace what is currently in the catalog.)
Students in good standing may choose to pursue a Dual Degree or Double Major. When making this
decision, students are advised to take the following into consideration:
1.
Major-specific requirements for declaration such as: Minimum or competitive GPAs,
application processes and deadlines, and auditions or portfolio reviews
2.
Additional time to graduate to complete requirements of multiple majors and feasibility of
sequencing required coursework
3.
Impact of additional courses on financial aid caps and financial aid eligibility
4.
Additional coursework demands and impact on GPA
5.
Additional writing intensive requirement (Dual Degree)
Earning a Dual Degree
A student may choose to earn two baccalaureate degrees simultaneously. To satisfy the
requirements for dual baccalaureate degrees at East Carolina University, the student must complete
the requirements for one baccalaureate degree program and also complete a minimum of an
additional 30 semester hours through course enrollment at ECU for the other degree. Accordingly,
two diplomas are awarded. Other pertinent information for dual degree students includes the
following:
 The dual degree may count any number of hours from the primary degree toward the
secondary degree.
 The student will be advised by both departments and a separate degree review will be
completed by each.
 All dual degree students will be required to complete at least three semester hours of writingintensive (WI) course work within the major area of each degree.
 Foundations curriculum requirements for one degree may be used to satisfy the foundations
curriculum requirements for the other degree; however, the required foundations curriculum
courses for the secondary degree must be met. All other degree requirements, such as
demonstration of proficiency in a foreign language (if required), must be met and may not be
waived.
Earning a Double Major
Instead of earning two degrees, a student may choose to earn one baccalaureate degree and add a
second major. One diploma is awarded that lists both the primary and the secondary major. The
degree conferred will be that of the primary program. Only the total hours required for the primary
degree program requirement need to be completed, as no additional hours are required. Other
pertinent information for double major students includes the following:
 The double major may count any number of hours from the primary major toward the
secondary major.
 The student will be advised by both departments and a separate degree review will be
completed by each.
 Double major students are not required to complete additional writing-intensive (WI) course
work.

Foundations curriculum requirements for the primary major may be used to satisfy the
foundations curriculum requirements for the secondary major unless there are pre-requisites or
co-requisites required for courses in the second major. If the primary major does not require a
foreign language, the student is not required to demonstrate proficiency in a foreign language
even if it is required by the secondary major.
Dual Degree VS Double Major
Structure
Application of
Hours
Advising
Foundations
Curriculum
Dual Degree
A student may choose to earn two
baccalaureate degrees simultaneously.
Earning a Dual Degree
A student may choose to earn two
baccalaureate degrees simultaneously. To
satisfy the requirements for dual
baccalaureate degrees at East Carolina
University, the student must complete the
requirements for one baccalaureate degree
program and also complete a minimum of an
additional 30 semester hours through course
enrollment at ECU for the other degree.
The dual degree may count any number of
hours from the primary degree toward the
secondary degree.
The student will be advised by both
departments and a separate degree review
will be completed by each.
Foundations curriculum requirements for one
degree may be used to satisfy the foundations
curriculum requirements for the other degree;
however, the required foundations curriculum
courses for the secondary degree must be
met.
Foreign
Language
and Other
Degree
Requirements
All other degree requirements, such as
demonstration of proficiency in a foreign
language (if required), must be met and may
not be waived.
Writing
Intensive
All dual degree students will be required to
complete at least three semester hours of
writing-intensive (WI) course work within the
major area of each degree.
Two diplomas are awarded.
Diploma
Tuition
Surcharge
Double Major
A student may choose to earn one
baccalaureate degree and add a
second major. Only the total hours
required for the primary degree
program requirement need to be
completed, as no additional hours
are required.
The double major may count any
number of hours from the primary
major toward the secondary major.
The student will be advised by both
departments and a separate degree
review will be completed by each.
Foundations curriculum
requirements for the primary major
may be used to satisfy the
foundations curriculum
requirements for the secondary
major unless there are prerequisites or co-requisites required
for courses in the second major.
If the primary major does not require
a foreign language, the student is
not required to demonstrate
proficiency in a foreign language
even if it is required by the
secondary major.
Double major students are not
required to complete additional
writing-intensive (WI) course work.
One diploma is awarded that lists
both the primary and the secondary
major.
For tuition surcharge information:
http://catalog.ecu.edu/content.php?catoid=8&navoid=508#Tuition_Surcharge
_______
4/6/16
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