RFB GA-8102 Used WHeel Loader 4 Wheel Drive (2011 or newer)

RFB GA-8102 Used WHeel Loader 4 Wheel Drive (2011 or newer)
RETURN TO
University of Wisconsin-River Falls
Purchasing Services
410 South 3rd Street, Room 8 North Hall
River Falls, WI 54022
REQUEST FOR BID
THIS IS NOT
AN ORDER
INSTRUCTIONS
This request for bid form must be completed, typed or in ink, signed and
returned.
Bid envelope must be sealed and plainly marked in lower corner with due
date and Request for Bid # GA-8102. Bid samples, etc., must be
submitted separately and identified with the bid number and due date.
Only one bid per envelope. Bids can be mailed, delivered, or faxed
following instructions below. Any bid opened inadvertently as a result of
not being properly and clearly marked is subject to rejection.
Unless otherwise noted, public openings will be on the date and time
specified. Award(s), if any, will be made as soon thereafter as possible.
The bid abstract will be on file and is open to public inspection only after
award determination has been made.
All correspondence must reference the bid number.
OFFICIAL SEALED
BID NUMBER:
GA-8102
ISSUE DATE:
09/16/2013
09/23/2013
2:00 PM CST
DUE DATE:
Bid prices and terms shall be firm for sixty (60) days from date of bid
opening, unless otherwise specified in this Request for Bid by the UWRiver Falls Purchasing Services.
FAX NUMBER: (715) 425-4980 – Faxed bids will be accepted before due
date & time, but must be followed up by hard copy within 3 business days.
Bids must be received by the above office. All bids must be time-stamped
in by UW-River Falls Purchasing Services prior to the stated opening time.
Bids not so stamped will be considered late. Late bids will be rejected.
Receipt of a bid by the University mail system does not constitute receipt of
a bid by UW-River Falls Purchasing Services for purposes of this request for
bid..
Gail Anderson, Senior Purchasing Agent, Purchasing Services
715-425-3232
DO NOT use any type of felt-tip marker when filling out the Request for Bid Form.
QUANTITY
UNIT
DESCRIPTION
DELIVERY
DAYS ARO
The University of Wisconsin-River Falls Purchasing Services
Department (Purchasing) requests bids for 1 used
Wheeloader- 2011 or newer.
______
UNIT
PRICE
TOTAL
NET PRICE
in accordance with the attached in this order: Special
Conditions of Bid, Specifications, Itemized Bid List and
Standard Terms and Conditions.
Questions regarding this bid will be answered by the following:
ADMINISTRATIVE: Gail Anderson at (715) 425-3232
TECHNICAL: Joe McIntosh at (715) 425-3827
In signing this bid, we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise
taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that
this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that bid has not been knowingly
disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.
We will comply with all terms, conditions and specifications required by the UW-River Falls in the Request for Bid and all terms of our bid response.
_______________________________________________________________________________
Type or Print Name: _________________________________________
NO BID ________; REMAIN ON BIDDERS LIST _________ - OR Signature: ______________________________ Date ______________
REMOVE FROM BIDDERS LIST: ____ WHY?________________
Title: ____________________________ Tel. No.: ( ) ______________
ADD TO BID LIST FOR PRODUCT/SERVICE: ________________
______________________________________________________
Fein No.: _________________________ Fax No.: ( ) ________
_____
Page 2
Item
Qty
Unit
Item Description
Request for bids for 1 (one) each Used (2011
or newer) John Deere 244 J Wheel loader 4
Wheel drive or equivalent. Please provide a
total package bid price In addition to the
standard equipment for these models, would
have the features listed below:
Minimum- 59 net engine horse power
Unit Price
Minimum- 64 gross engine horse power
Operating Weight- 11.500 pounds
Fuel Capacity- 22 Gallon
Required Features:
Four Function Push Buttons
Ride Control
365/7OR 18 Dunlop SPT9 tires or better
Cab with heater and air conditioning
Air intake pre-cleaner kit
Engine Block Heater
AM/FM Weatherband Radio
Extended power train & hydraulic warranty for
2 ½ years or 4000 hours or better
1350 hours on machine or less
Must meet or exceed listed specifications,
Be in excellent operational and physical
condition and acceptable for purchase by
UWRF staff. The bucket will not be included
In this purchase.
TOTAL
TOTAL
Total
Standard Terms and Conditions
(Request for Bids/Proposals)
1.0
2.0
Any increase proposed shall be
submitted to the contracting agency
thirty (30) calendar days before the
proposed effective date of the price
increase, and shall be limited to fully
documented cost increases to the
contractor which are demonstrated to
be industrywide.
The conditions
under which price increases may be
granted shall be expressed in
bid/proposal documents and contracts
or agreements.
SPECIFICATIONS: The specifications in
this request are the minimum acceptable.
When specific manufacturer and model
numbers are used, they are to establish a
design, type of construction, quality,
functional capability and/or performance level
desired. When alternates are bid/proposed,
they must be identified by manufacturer,
stock number, and such other information
necessary to establish equivalency. The
State of Wisconsin shall be the sole judge of
equivalency. Bidders/proposers are
cautioned to avoid bidding alternates to the
specifications which may result in rejection of
their bid/proposal.
DEVIATIONS
AND
EXCEPTIONS:
Deviations and exceptions from original text,
terms, conditions, or specifications shall be
described fully, on the bidder's/proposer's
letterhead, signed, and attached to the
request. In the absence of such statement,
the bid/proposal shall be accepted as in strict
compliance with all terms, conditions, and
specifications and the bidders/proposers
shall be held liable.
3.0
QUALITY: Unless otherwise indicated in the
request, all material shall be first quality.
Items which are used, demonstrators,
obsolete, seconds, or which have been
discontinued are unacceptable without prior
written approval by the State of Wisconsin.
4.0
QUANTITIES: The quantities shown on this
request are based on estimated needs. The
state reserves the right to increase or
decrease quantities to meet actual needs.
5.0
DELIVERY:
Deliveries shall be F.O.B.
destination freight prepaid and included
unless otherwise specified.
6.0
PRICING AND DISCOUNT: The State of
Wisconsin
qualifies
for
governmental
discounts and its educational institutions also
qualify for educational discounts. Unit prices
shall reflect these discounts.
6.1
6.2
Unit prices shown on the bid/proposal
or contract shall be the price per unit
of sale (e.g., gal., cs., doz., ea.) as
stated on the request or contract. For
any given item, the quantity multiplied
by the unit price shall establish the
extended price, the unit price shall
govern in the bid/proposal evaluation
and contract administration.
Prices established in continuing
agreements and term contracts may
be lowered due to general market
conditions, but prices shall not be
subject to increase for ninety (90)
calendar days from the date of award.
6.3
In determination of award, discounts
for early payment will only be
considered when all other conditions
are equal and when payment terms
allow at least fifteen (15) days,
providing the discount terms are
deemed favorable. All payment terms
must allow the option of net thirty
(30).
7.0
UNFAIR SALES ACT: Prices quoted to the
State of Wisconsin are not governed by the
Unfair Sales Act.
8.0
ACCEPTANCE-REJECTION: The State of
Wisconsin reserves the right to accept or
reject any or all bids/proposals, to waive any
technicality in any bid/proposal submitted,
and to accept any part of a bid/proposal as
deemed to be in the best interests of the
State of Wisconsin.
Bids/proposals MUST be date and time
stamped by the soliciting purchasing office
on or before the date and time that the
bid/proposal is due. Bids/proposals date
and time stamped in another office will be
rejected. Receipt of a bid/proposal by the
mail system does not constitute receipt of a
bid/proposal by the purchasing office.
9.0
METHOD OF AWARD: Award shall be
made to the lowest responsible, responsive
bidder unless otherwise specified.
10.0
ORDERING: Purchase orders or releases
via purchasing cards shall be placed directly
to the contractor by an authorized agency.
No other purchase orders are authorized.
11.0
PAYMENT TERMS AND INVOICING: The
State of Wisconsin normally will pay
properly submitted vendor invoices within
thirty (30) days of receipt providing goods
and/or services have been delivered,
installed (if required), and accepted as
specified.
Invoices presented for payment must be
submitted in accordance with instructions
contained on the purchase order including
reference to purchase order number and
submittal to the correct address for
processing.
to goods, materials or services purchased in
connection with this contract.
A good faith dispute creates an exception to
prompt payment.
12.0
The State of Wisconsin, including all its
agencies, is required to pay the Wisconsin
excise or occupation tax on its purchase of
beer, liquor, wine, cigarettes, tobacco
products, motor vehicle fuel and general
aviation fuel. However, it is exempt from
payment of Wisconsin sales or use tax on
its purchases. The State of Wisconsin may
be subject to other states' taxes on its
purchases in that state depending on the
laws of that state. Contractors performing
construction activities are required to pay
state use tax on the cost of materials.
13.0
14.0
15.0
16.0
17.0
ASSIGNMENT: No right or duty in whole or
in part of the contractor under this contract
may be assigned or delegated without the
prior written consent of the State of
Wisconsin.
18.0
WORK CENTER CRITERIA: A work center
must be certified under s. 16.752, Wis.
Stats., and must ensure that when engaged
in the production of materials, supplies or
equipment or the performance of contractual
services, not less than seventy-five percent
(75%) of the total hours of direct labor are
performed
by
severely
handicapped
individuals.
19.0
NONDISCRIMINATION / AFFIRMATIVE
ACTION:
In
connection
with
the
performance of work under this contract, the
contractor agrees not to discriminate against
any employee or applicant for employment
because of age, race, religion, color,
handicap,
sex,
physical
condition,
developmental disability as defined in s.
51.01(5), Wis. Stats., sexual orientation as
defined in s. 111.32(13m), Wis. Stats., or
national origin. This provision shall include,
but not be limited to, the following:
employment, upgrading, demotion or
transfer;
recruitment
or
recruitment
advertising; layoff or termination; rates of
pay or other forms of compensation; and
selection for training, including apprenticeship. Except with respect to sexual
orientation, the contractor further agrees to
take affirmative action to ensure equal
employment opportunities.
TAXES: The State of Wisconsin and its
agencies are exempt from payment of all
federal tax and Wisconsin state and local
taxes on its purchases except Wisconsin
excise taxes as described below.
GUARANTEED DELIVERY: Failure of the
contractor to adhere to delivery schedules
as specified or to promptly replace rejected
materials shall render the contractor liable
for all costs in excess of the contract price
when alternate procurement is necessary.
Excess
costs
shall
include
the
administrative costs.
ENTIRE AGREEMENT: These Standard
Terms and Conditions shall apply to any
contract or order awarded as a result of this
request except where special requirements
are stated elsewhere in the request; in such
cases, the special requirements shall apply.
Further, the written contract and/or order
with referenced parts and attachments shall
constitute the entire agreement and no other
terms and conditions in any document,
acceptance, or acknowledgment shall be
effective or binding unless expressly agreed
to in writing by the contracting authority.
APPLICABLE LAW: This contract shall be
governed under the laws of the State of
Wisconsin. The contractor shall at all times
comply with and observe all federal and
state laws, local laws, ordinances, and
regulations which are in effect during the
period of this contract and which in any
manner affect the work or its conduct. The
State of Wisconsin reserves the right to
cancel any contract with a federally
debarred contractor or a contractor which is
presently identified on the list of parties
excluded from federal procurement and
non-procurement contracts.
ANTITRUST ASSIGNMENT: The contractor
and the State of Wisconsin recognize that in
actual economic practice, overcharges
resulting from antitrust violations are in fact
usually borne by the State of Wisconsin
(purchaser).
Therefore, the contractor
hereby assigns to the State of Wisconsin
any and all claims for such overcharges as
19.1
Contracts estimated to be over
twenty-five
thousand
dollars
($25,000) require the submission of a
written affirmative action plan by the
contractor. An exemption occurs from
this requirement if the contractor has
a workforce of less than twenty-five
(25) employees. Within fifteen (15)
working days after the contract is
awarded, the contractor must submit
the plan to the contracting state
agency for approval. Instructions on
preparing the plan and technical
assistance regarding this clause are
available from the contracting state
agency.
19.2
The contractor agrees to post in
conspicuous places, available for
employees and applicants for employment, a notice to be provided by the
contracting state agency that sets
forth the provisions of the State of
Wisconsin's nondiscrimination law.
19.3
Failure to comply with the conditions
of this clause may result in the
contractor's becoming declared an
"ineligible" contractor, termination of
the contract,
payment.
20.0
21.0
or
withholding
of
PATENT INFRINGEMENT: The contractor
selling to the State of Wisconsin the articles
described herein guarantees the articles
were manufactured or produced in
accordance with applicable federal labor
laws. Further, that the sale or use of the
articles described herein will not infringe any
United States patent.
The contractor
covenants that it will at its own expense
defend every suit which shall be brought
against the State of Wisconsin (provided
that such contractor is promptly notified of
such suit, and all papers therein are
delivered to it) for any alleged infringement
of any patent by reason of the sale or use of
such articles, and agrees that it will pay all
costs, damages, and profits recoverable in
any such suit.
SAFETY REQUIREMENTS: All materials,
equipment, and supplies provided to the
State of Wisconsin must comply fully with all
safety requirements as set forth by the
Wisconsin Administrative Code, the Rules of
the Industrial Commission on Safety, and all
applicable OSHA Standards.
22.0
WARRANTY: Unless otherwise specifically
stated by the bidder/proposer, equipment
purchased as a result of this request shall
be warranted against defects by the
bidder/proposer for one (1) year from date
of receipt. The equipment manufacturer's
standard warranty shall apply as a minimum
and must be honored by the contractor.
23.0
INSURANCE RESPONSIBILITY:
The
contractor performing services for the State
of Wisconsin shall:
23.1
Maintain
worker's
compensation
insurance as required by Wisconsin
Statutes, for all employees engaged
in the work.
23.2
Maintain commercial liability, bodily
injury and property damage insurance
against any claim(s) which might
occur
in
carrying
out
this
agreement/contract.
Minimum
coverage shall be one million dollars
($1,000,000) liability for bodily injury
and property damage including
products liability and completed
operations. Provide motor vehicle
insurance for all owned, non-owned
and hired vehicles that are used in
carrying out this contract. Minimum
coverage shall be one million dollars
($1,000,000)
per
occurrence
combined single limit for automobile
liability and property damage.
23.3
The state reserves the right to require
higher or lower limits where
warranted.
24.0
CANCELLATION: The State of Wisconsin
reserves the right to cancel any contract in
whole or in part without penalty due to
nonappropriation of funds or for failure of
the contractor to comply with terms,
conditions, and specifications of this
contract.
25.0
VENDOR TAX DELINQUENCY: Vendors
who have a delinquent Wisconsin tax
liability may have their payments offset by
the State of Wisconsin.
26.0
PUBLIC RECORDS ACCESS: It is the
intention of the state to maintain an open
and public process in the solicitation,
submission, review, and approval of
procurement activities.
Bid/proposal openings are public unless
otherwise specified. Records may not be
available for public inspection prior to
issuance of the notice of intent to award or
the award of the contract.
27.0
28.0
PROPRIETARY INFORMATION:
Any
restrictions on the use of data contained
within a request, must be clearly stated in
the bid/proposal itself.
Proprietary
information submitted in response to a
request will be handled in accordance with
applicable State of Wisconsin procurement
regulations and the Wisconsin public
records law.
Proprietary restrictions
normally are not accepted. However, when
accepted, it is the vendor's responsibility to
defend the determination in the event of an
appeal or litigation.
27.1
Data contained in a bid/proposal, all
documentation provided therein, and
innovations developed as a result of
the contracted commodities or
services cannot be copyrighted or
patented. All data, documentation,
and innovations become the property
of the State of Wisconsin.
27.2
Any material submitted by the vendor
in response to this request that the
vendor considers confidential and
proprietary information and which
qualifies as a trade secret, as
provided in s. 19.36(5), Wis. Stats., or
material
which
can
be
kept
confidential under the Wisconsin
public records law, must be identified
on a Designation of Confidential and
Proprietary Information form (DOA3027).
Bidders/proposers may
request the form if it is not part of the
Request for Bid/Request for Proposal
package. Bid/proposal prices cannot
be held confidential.
DISCLOSURE: If a state public official (s.
19.42, Wis. Stats.), a member of a state
public official's immediate family, or any
organization in which a state public official
or a member of the official's immediate
family owns or controls a ten percent (10%)
interest, is a party to this agreement, and if
this agreement involves payment of more
than three thousand dollars ($3,000) within
a twelve (12) month period, this contract is
voidable by the state unless appropriate
disclosure is made according to s. 19.45(6),
Wis. Stats., before signing the contract.
Disclosure must be made to the State of
Wisconsin Ethics Board, 44 East Mifflin
Street, Suite 601, Madison, Wisconsin
53703 (Telephone 608-266-8123).
32.0
HOLD HARMLESS: The contractor will
indemnify and save harmless the State of
Wisconsin and all of its officers, agents and
employees from all suits, actions, or claims
of any character brought for or on account
of any injuries or damages received by any
persons or property resulting from the
operations of the contractor, or of any of its
contractors, in prosecuting work under this
agreement.
33.0
FOREIGN CORPORATION:
A foreign
corporation (any corporation other than a
Wisconsin corporation) which becomes a
party to this Agreement is required to
conform to all the requirements of Chapter
180, Wis. Stats., relating to a foreign
corporation and must possess a certificate
of authority from the Wisconsin Department
of Financial Institutions, unless the
corporation is transacting business in
interstate commerce or is otherwise exempt
from the requirement of obtaining a
certificate of authority.
Any foreign
corporation which desires to apply for a
certificate of authority should contact the
Department
of
Financial
Institutions,
Division of Corporation, P. O. Box 7846,
Madison, WI 53707-7846; telephone (608)
266-3590.
34.0
WORK CENTER PROGRAM:
The
successful bidder/proposer shall agree to
implement processes that allow the State
agencies, including the University of
Wisconsin System, to satisfy the State's
obligation to purchase goods and services
produced by work centers certified under
the State Use Law, s.16.752, Wis. Stat.
This shall result in requiring the successful
bidder/proposer
to
include
products
provided by work centers in its catalog for
State agencies and campuses or to block
the sale of comparable items to State
agencies and campuses.
State classified and former employees and
certain University of Wisconsin faculty/staff
are subject to separate disclosure
requirements, s. 16.417, Wis. Stats.
29.0
RECYCLED MATERIALS: The State of
Wisconsin is required to purchase products
incorporating recycled materials whenever
technically and economically feasible.
Bidders are encouraged to bid products with
recycled content which meet specifications.
30.0
MATERIAL SAFETY DATA SHEET: If any
item(s) on an order(s) resulting from this
award(s) is a hazardous chemical, as
defined under 29CFR 1910.1200, provide
one (1) copy of a Material Safety Data
Sheet for each item with the shipped
container(s) and one (1) copy with the
invoice(s).
31.0
PROMOTIONAL ADVERTISING / NEWS
RELEASES: Reference to or use of the
State of Wisconsin, any of its departments,
agencies or other subunits, or any state official or employee for commercial promotion
is prohibited. News releases pertaining to
this procurement shall not be made without
prior approval of the State of Wisconsin.
Release of broadcast e-mails pertaining to
this procurement shall not be made without
prior written authorization of the contracting
agency.
Rev 02/2004
University of Wisconsin-River Falls
INQUIRY NO. GA-8102
Purchasing Department
Room 8 North Hall
River Falls, WI 54022
Special Conditions of Bid
1. DELIVERY:
Delivery is needed as soon as possible. Please
state when delivery can be made.
___________________________________
2. F.O.B. DESTINATION
INSTALLED:
This equipment is to be delivered to the University
of Wisconsin-River Falls, River Falls, WI to be set
in place in an area as designated by University
personnel, be installed and in operating condition
(floor checked at site), with all debris to be
removed by vendor, and with operating
instructions, operating manuals, and maintenance
manuals given to University personnel.
Bid
prices are to include all packing
3. METHOD OF BID:
Authorized Signature___________________
Bidders shall submit a unit price and an extended
total for each item. Complete and return Inquiry
Form.
4. METHOD OF AWARD
Award(s) shall be made on the basis of the lowest
unit price or lot total where designated, which is
judged to be in the best interest of the University of
Wisconsin System.
5. ADDITIONAL INFORMATION
If you have any questions regarding this bid,
please contact: Gail Anderson@715-425-3232.
If you have any technical questions concerning this
bid please contact: Joe McIntosh@715-425-3827
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