TotalFlow Prep, Print Manager and Production

TotalFlow Prep, Print Manager and Production
TotalFlow Prep,
Print Manager
and Production
Manager
®
Improve Efficiencies, Reduce Costs with
Automated Print Production
The faster you complete a print job—the sooner you can move to the next one. RICOH TotalFlow offers
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innovative print management software solutions to automate repetitive tasks and simplify workflows for fast,
accurate and affordable cut-sheet production printing. Operators can use TotalFlow Prep makeready solution
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to assemble content from multiple sources and file formats for immediate printing. With TotalFlow Print
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Manager and TotalFlow Production Manager, operators can schedule print jobs, create processes and handle
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maintenance issues with fewer human touch points and bottlenecks. Integrate the easy-to-use software to help
improve print efficiencies, drive revenue and reduce total cost of ownership.
Seamless integration for flawless
performance
Your print customers have simple, yet exacting demands.
They want superior quality for less cost. The Ricoh TotalFlow
software integration platform works with business applications
to streamline how print jobs are managed and optimized.
This enables cost-conscious small- and medium-sized print
businesses to leverage print investments and drive revenue
with incredible ease, consistency and speed.
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Prepare to print cost effectively
Every job can be a challenge. Print files can come from multiple
sources in various formats. Key production information may
be inaccurate, or simply missing. As a result, operators have
to manually pull everything together at the expense of print
schedules, deadlines and even budgets. With Ricoh TotalFlow
Prep makeready software, your print-ready PDF file is created
with fewer delays and less cost.
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See the project from creation to
completion
You’re the printing expert. Ricoh TotalFlow Prep makeready
software gives you the tools to ensure you make the best
print decisions for you and your customers. With the intuitive
GUI, operators can easily prepare print jobs, make edits to
images and page layout or insert tab sheets for the print job.
Operators can maximize the number of sheets per impression
when using the imposition capabilities. Print-ready PDFs can be
previewed and edited with ease for best-quality results. Visual
ticketing makes it simple for operators to quickly check key
details, including finishing choices, before printing.
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Feature rich, easy to use
Customize efficiency from the beginning
Reprints and production restarts are expensive. Operators
can use the Ricoh TotalFlow Prep makeready software to
significantly reduce errors during print preparation. From job
creation to printing to finishing, the combination of Ricoh
TotalFlow Prep, Print Manager and Production Manager can
streamline your print workflow and enhance the way you work.
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Better print decisions
TotalFlow Print Manager is your single point of control for
managing print jobs for Ricoh cut sheet production printers. The
Print Manager and Production Manager software analyzes job
tickets and print queues and prints higher-priority jobs first. The
software can even determine when and where jobs should be
produced for the best, most affordable results based on unique
job requirements and printer capabilities.
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TotalFlow Prep Helps Print
Operators:
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• Create print jobs
•C
ombine several files (scanned and digital
content) into one job
•A
ssign job properties, including special
instructions for the operator to apply and verify
special media before printing
• P erform simple edits, including logo replacement,
text insertion, sizing and rotation
• S elect media that best accommodates specific
printers or media catalogs
• Preview files to ensure accuracy before printing
Manage Digital Printing Across
Multiple Devices with TotalFlow
Print Manager:
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•C
reate visual tickets with the WYSIWYG interface
for more control and viewing options
More efficient printing at your fingertips
Cumbersome print queues, poor media coordination and
excessive manual tasks can stall projects and sap your budget.
TotalFlow Print Manager and Production Manager integrates
seamlessly with TotalFlow Prep for centralized management
designed to simplify workflow.
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Upgrade to greater performance
Ricoh TotalFlow Production Manager offers all of the features
of TotalFlow Print Manager, as well as pre-flight integration,
color management integration with an existing Enfocus PitStop
server and digital print load balancing with support for up to
ten printers. Building workflows from scratch is complicated
and time-consuming. Use the drag-and-drop convenience of
TotalFlow Production Manager to add or remove workflow
steps, including proof print, approval, PDF transformations and
more in moments. Reuse the same efficient workflows for
consistent results every time. The software also compiles reports
that can be analyzed to gauge performance for every job.
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•A
utomate job scheduling based on printer
capabilities and availability
• S et up alerts so operators can solve printerrelated issues quickly
• Recover from errors quickly
• P roduce reports with PDF/CSV export for job and
printer metrics to assess your operation
Maximize Workflow and Printer
Utilization with TotalFlow
Production Manager:
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• Customize workflows with drag-and-drop icons
• P rint jobs faster with digital print load and
schedule balancing
• Perform PostScript and PCL transforms
•C
onnect to an existing Enfocus PitStop server
for pre-flight integration and color management
integration
• Add approval steps to ensure accuracy
• Deliver automated proof points
Ricoh TotalFlow Prep, Print Manager and Production Manager
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SYSTEM REQUIREMENTS
(computer system not included)
TotalFlow Prep
®
ComputerCPU: 3 GHz or higher recommended
(minimum 2 GHz)
Main memory: 3 GB or higher recommended
(minimum 2 GB)
Hard diskProgram area: 500 MB
Free space of at least 10 GB is recommended
Display1,280 x 1,024 pixels or greater recommended
(minimum 1,024 x 768 pixels)
16.7 million colors or more recommended
(minimum 64,000 colors)
Operating system Windows XP Home Edition/Professional SP3
(32bit)/Windows XP Professional SP2 (64bit)
Windows Vista Home Basic/Home Premium/
Business/Enterprise/Ultimate SP2
Windows 7 Home Premium/Professional/
Enterprise/Ultimate SP1
Windows 8 Pro/Enterprise
Windows Server 2003 Standard Edition/
Enterprise Edition SP2
Windows Server 2003 R2 Standard Edition/
Enterprise Edition SP2
Windows Server 2008 Standard/Enterprise SP2
Windows Server 2008 R2 Standard/Enterprise
SP1
Windows Server 2012 Standard — Under a
64-bit operating system, this application can
be used only in 32-bit mode.
Supported languagesDutch, English, French, German, Italian,
Spanish
NetworkEthernet LAN adapter (at least 100 Mbps,
wired LAN recommended)
TCP/IP protocol (IPv4)
Associated
When using the following types of files, applications install the necessary supplemental application
before setting up this application:
Microsoft Office (Word/Excel/PowerPoint)
files
Acrobat 8 Standard/Professional, Acrobat 9
Standard/Pro, Acrobat X Standard/Pro,
Acrobat XI Standard/Pro
(Adobe PDF must be installed.)
Microsoft Office Word* 2003 SP3/2007
SP2/2007 SP3/2010/2010 SP1
Microsoft Office Excel* 2003 SP3/2007
SP2/2007 SP3/2010/2010 SP1
Microsoft Office PowerPoint* 2003 SP3/2007
SP2/2007 SP3/2010/2010 SP1
PS/EPS files
Acrobat 8 Standard/Professional, Acrobat 9
Standard/Pro, Acrobat X Standard/Pro
(Acrobat Distiller must be installed)
Web browserTo use the web browser version of TotalFlow
Prep, one of the following browsers is
required: Internet Explorer 9 or later, Mozilla
Firefox 12 or later, Google Chrome 19.0 or
later, Apple Safari 5.1.2 or later
*Only the 32-bit version is supported.
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TotalFlow Print Manager Hardware Specifications
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Component Supports 1-5 printers
CPU
2.4 GHz Dual Core
Main memory 4 GB
Hard disk
100 GB free space
NetworkEthernet LAN adapter (at least 100 Mbps,
wired LAN recommended)
TCP/IP protocol (IPv4)
DisplayMore than 1,024 x 768 dots, more than
16.7 million colors
TotalFlow Production Manager Hardware Specifications
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ComponentRequirement for 1-10 printers*
CPU
2.4 GHz Dual Core
Main memory
8 GB
Hard disk
200 GB free space
NetworkEthernet LAN adapter (at least 100 Mbps,
wired LAN recommended)
TCP/IP protocol (IPv4)
DisplayMore than 1,024 x 768 dots, more than
16.7 million colors
*For more than 10 printers, consider adding
another server
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©2013 Ricoh Americas Corporation. All rights reserved. Ricoh and the Ricoh Logo are registered trademarks of Ricoh Company, Ltd. All other trademarks are the property of their respective
owners. The content of this document, and the appearance, features and specifications of Ricoh products and services are subject to change from time to time without notice. Products are
shown with optional features. While care has been taken to ensure the accuracy of this information, Ricoh makes no representation or warranties about the accuracy, completeness or adequacy
of the information contained herein, and shall not be liable for any errors or omissions in these materials. Actual results will vary depending upon use of the products and services, and the
conditions and factors affecting performance. The only warranties for Ricoh products and services are as set forth in the express warranty statements accompanying them.
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R3448
TotalFlow Print Manager/Production Manager
Software Specifications
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SFU (Service for Unix) Windows XP: Windows Services for UNIX
SUA (Subsystem for
Version 3.5 Windows Server 2008: Utilities Unix Applications) and SDK for Subsystem for UNIX-based
Applications in Microsoft Windows Vista
SP1/Server 2008 RTM
Windows 7, Server 2008 R2: Utilities
and SDK for Subsystem for UNIX-based
Applications in Microsoft Windows 7 and
Windows Server 2008 R2
Web browser
Internet Explorer 9 or later
Google Chrome 19.0 or later
Apple Safari 5.1.2 or later
Mozilla Firefox 12 or later
Note: No 64-bit version of a browser
is supported.
Adobe Reader
Adobe Reader 8, 9, X or XI
Flash Player Flash Player 11.2 or later
Operating system One of these:
Windows XP Professional with Service Pack 3
(32-bit)
Windows Server 2008 Standard
or Enterprise with Service Pack 2
(32-bit or 64-bit)
Windows Server 2008 R2 Standard or
Enterprise (64-bit)
Windows Server 2008 R2 Standard or
Enterprise with Service Pack 1 (64-bit)
Windows 7 Enterprise or Ultimate
(32-bit or 64-bit)
Windows 7 Enterprise or Ultimate with
Service Pack 1 (32- bit or 64-bit)
On 64-bit operating systems, TotalFlow Print
Manager and Production Manager operate in
32-bit mode.
File system
NTFS recommended
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