A PAYMENT FOR ACTIVE EMPLOYEES FLORIDA SCHOOL RECOGNITION PROGRAM (A FUNDS)

A PAYMENT FOR ACTIVE EMPLOYEES FLORIDA SCHOOL RECOGNITION PROGRAM (A FUNDS)
A+ PAYMENT FOR ACTIVE EMPLOYEES
FLORIDA SCHOOL RECOGNITION PROGRAM (A+ FUNDS)
DO NOT CREATE OR MAKE CHANGES ON MONDAYS WHEN PAYROLL IS LOCKED
Purpose
Use this process to make A+ Bonus Payment to Active Employees with a Primary Position in/outside
an Organizational Unit.
Prerequisites
 Initiator/creator must have the HR Action Processor role and use a PC to complete the form. The
approver must have the Manager Self Service role and use a PC to approve the form.
Menu Path

Initiator/Creator: Sign in to the BRITE portal  Select HR Action Processor tab  Click on
Work Overview  Select One Time Payment

Approver: Sign in to the BRITE portal  Select Home Tab  Click on Universal Worklist 
Locate One Time Payment iForm and click on it to open
Helpful Hints
 It is imperative that you determine the candidate’s status and Personnel Area (PA) to decide which
process to use.
 There is a group of participants who will have an active status and a personnel area (PA) of EXTR.
These are considered “External Nonemployees.” If you need to pay one of these employees, you
will submit a check request. See the A+ FAQ for the process.
 To verify a person’s status, go to SAP Access > PA20 > enter in the personnel number > Press
enter and review the header. The example below is of an External non-employee. Your retired
employees may be in this status if they are participating in training courses with SBBC.
NOTE: These Non-employees (Externals) cannot be paid using the One Time payment form.
You must pay using the check request process.
Current Status in SAP
Active
Current Personnel Area (PA) in SAP
Some examples are: IN01, CL01, CL02, PA01,
PA02, FP03, etc.
Process to Use
One Time Payment iForm
Not = EXTR
Active
EXTR (External)
Check Request
Withdrawn or Inactive
Some examples are: IN01, CL01, CL02, PA01,
PA02, FP03, etc.
PA30 IT267 Off Cycle
Payment
Not = EXTR
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
SBBC employees who are active will be paid through SAP using the One Time Payment iForm.
This includes current employees who may have transferred to another location.

There is a 10 minute window to enter your entries. If you need more time, save as a draft. To
access the draft document, go to your Home UWL – Task tab.

Your 8-digit Organizational Unit number begins with a 6 followed by your 4-digit location
number and 000.

Do Not use the drop down for entering wage type, enter 3B02 in all CAPS.

Do Not use $$, enter Amount to be paid (XX.XX). Include the decimal.

Use the Deadline date on the FAQ when entering in the date.

Do Not use the Reason field. Reason field should be left blank.

Copy/Paste functionality can be used on this form.

Once the Administrator approves the One Time Payment, you can verify the payment by
accessing PA20 > Payroll tab > Infotype 0015 (Additional Payments).

The One Time Payment report is a BI Report and is located in the Reports and Planning > HR
& Payroll tab. Because this is a BI Report, the data is updated the following day. Once the form
is approved by your administrator, a report should be run the following day to check entries.
Steps to Follow:
1. Select the HR Action
Processor tab.
2
2. Open the Work
Overview folder, then
select One Time
Payments.
3. Select the Payment
Entry/Approval
button.
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1
3
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4. Enter the 8-digit Organizational Unit number (the Org. Unit begins with a 6) of the department
paying for the supplement.
4
5. Select the Update_description button.
5
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6. Enter the personnel number of employee Select Update_description to confirm data entry is
correct.
7. Enter Wage Type 3B02 (IN CAPS).
8. Enter amount – Do Not use $$ - use decimal (XX.XX).
9. Enter date – Refer to the payment dates chart on the FAQ.
10. Do not use the Reason field – leave it Blank.
11. Enter the 10-digit Cost Center (Business Area + Type + Location Number + 0).
12. Enter the 4-digit Fund (1000).
Functional Area Coding
13. Enter the 16-digit Functional Area
(Function + Activity + 0000000)
NOTE: Refer to the Functional Area Coding chart
for step 13.
14. No comments are necessary.
66
16
7
8
9
10
11
Instructional/Para
Guidance
Other Pupil Personnel Services
Administrative/Clerical/COPA
Custodial
Food Service
Security
Transportation
12
13
5652121080000000
6122121080000000
6190121080000000
7301121080000000
7901121080000000
7790121080000000
7902121080000000
7803121080000000
14
15
15. Select the Update_description after each line entry. Copy/Paste fields for additional line entries
16. Select the Submit for Approval button once you have completed the A+ Bonus One Time
Payment Form
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ADMINISTRATOR/PRINCIPAL APPROVES THE IFORM
17. One Time Payment iForm will be routed to your principal/director for approval. The iForm will be
listed in their Home – UWL. Select the iForm and click the approval button. After approved, the
administrator will receive a message that your task is complete.
18. iForm executed in SAP (infotype 0015).
19. HR Action Processor will receive a notification that iForm was approved.
VERIFY THE PAYMENT IS IN SAP
20. SAP Easy Access > Enter PA20 (Display Master Data) in fast path > Select the Payroll Tab >
Select Additional Payments (infotype 0015) > Select Overview button.
21. The One Time Payment report is a BI Report and is located in the Reports and Planning > HR &
Payroll tab. Because this is a BI Report, the data is updated the following day. Once the form is
approved by your administrator, a report should be run the following day to check entries.
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